2016/01/26 City Council Resolution 2016-010RESOLUTION NO. 2016-010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE CITY MANAGER TO EXECUTE A TASK ORDER
WITH GHD, INC. FOR AN AMOUNT NOT TO EXCEED $24,353 FOR A VENTILATION
AND AIR CONDITIONING FEASIBILITY STUDY AT THE CALLINAN SPORTS AND
FITNESS CENTER AND AUTHORIZING THE FINANCE DIRECTOR TO INCREASE
APPROPRIATION BY $24,353 TO THE CAPITAL IMPROVEMENT PROJECT 2015-25
THE SPORTS CENTER VENTILLATION FEASIBILITY STUDY FUNDED BY 2007R TAX
ALLOCATION BOND PROCEEDS AND ANY OTHER TRANSACTIONS NECESSARY TO
FUND THE PROJECT
WHEREAS, on September 22, 2015, the City Council of the City of Rohnert Park ("City")
approved a list of proposed public improvements to be funded from bonds proceeds ("Proposed Public
Improvements"); and
WHEREAS, on September 24, 2015 the Oversight Board, by adoption of Resolution No.
2015-04, found that the Proposed Public Improvements are consistent with the Bonds covenants and
directed the staff of the Successor Agency to include all or a portion of the expenditures from the
Excess Bond Proceeds for the Proposed Public Improvements on the ROPS for the January -June 2016
(ROPS 15-16B) period; and
WHEREAS, on September 24, 2015, the Oversight Board approved and authorized the
execution of the Agreement Regarding Expenditure of Excess Bond Proceeds ("Bond Agreement") for
expenditure of excess bond proceeds directed by successor Agency staff to include the Bond
Agreement on the ROPS for the January -June 2016 (RODS 15-16B); and
WHEREAS, on November 5, 2015, the Department of Finance approved the Bond Agreement;
and
WHEREAS, the excess bond proceeds have been transferred to City fund 325 and must be
appropriated to the City of Rohnert Park Capital Improvement Project 2015-25 Sports Center
Ventilation Feasibility Study account number 310-1525-400-9901; and
WHEREAS, Staff has determined that GHD, Inc. has the desired knowledge, expertise and
ability to perform the work at a competitive and reasonable price; and
WHEREAS, GHD, Inc. has a Master Agreement with the City (February 8, 2011) that provides
the City the mechanism to issue Task Orders under the Master Agreement for the needed services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park
that it hereby authorizes and approves the City Manager, to execute a Task Order with GHD, Inc. for
an amount not to exceed $24,353 for a ventilation and air conditioning feasibility study at the Callinan
Sports and Fitness Center.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it hereby
authorize and approve the Director of Finance, or her designee, to appropriate $24,353 of excess bond
proceeds to the Capital Improvements Project 2015-25 Sports Center Ventilation Feasibility Study
account number 310-1525-400-9901 and any other transaction necessary to fund the project.
DULY AND REGULARLY ADOPTED this 26`h day of January, 2016.
ATTEST:
J nne M. Buergler, City CI
AHANOTU: - Ale CALLINAN: STAFFORD: MACKENZIE:. BELFORTE:
AYES: ( 6 ) NOES: ( U ) ABSENT: (0 ) ABSTAIN: ( D )
(2)
2016-010
ATTACHMENT A
TASK ORDER NO. 2015-09
CITY OF ROHNERT PARK
AND
GHD Inc.
AUTHORIZATION TO PROVIDE VENTILATION AND AIR CONDITIONING
FEASIBILITY STUDY AT THE CALLINAN SPORTS AND FITNESS CENTER
SECTION 1 — PURPOSE
The put -pose of this Task Order is to authorize and direct GHD Inc. to proceed with the work specified
in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City
of Rohnert Park ("City") and GHD Inc. ("Consultant") dated February 8, 2011 and authorized by
Resolution No. 2011-06 ("Master Agreement").
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "1" - Scope of Services, which is
attached hereto and incorporated by this reference.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the Master Agreement between the parties hereto referenced in
SECTION 1 above. The total cost for services as set forth in SECTION 3 shall be actual costs (time and
materials) based on Consultants' standard labor charges in accordance with the provisions of the Master
Agreement and as shown in Attachment "1" for an amount not -to -exceed $24,353.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by May 31, 2016, or as extended in writing by the
City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All teens and conditions contained in the Master Agreement are incorporated by reference.
Approved this 24th day of November, 2015.
CITY OF ROHNERT PARK GHD Inc.
Darrin Jenkins, City Manager (Date) Name / Title (Date)
Per Minute Order approved by the Rohnert Park
City Council at its meeting of 11/24/2015.
3'� S•�"S,
ATTACHMENT B
SCOPE OF SERVICES
12 October 2015
Terrie Zwillinger RE:
Project Coordinator, Department of Mechanical, Electrical, and Structural Engineering Services Proposal — City
of Rohnert Park Community and Recreation Center Air Conditioning
Public Works Feasibility Study Project Revision A, 5405 Snyder Lane, Rohnert Park, CA
City of Rohnert Park
600 Enterprise Drive
Rohnert Park, CA 94928
Dear Terrie
GHD Inc. (GHD) is pleased to submit this proposal for professional mechanical, electrical, and structural
engineering services for the proposed project. This proposal is per our site visit on June 25, 2015 and your
email on October 8, 2015.
Project Understanding
This proposal is provided with the following understanding of the project's existing construction and its use
related to mechanical and electrical systems.
► Project Site — The project site is located at 5405 Snyder Lane, Rohnert Park, CA
► Building Architecture — The building is single story.
► Mechanical Systems — Heating is provided by a 625 MBH natural gas input boiler and one (1)
heating hot water pump in a mechanical room. Air distribution is by one (1) variable speed air
handler and seven fan coil units with reheat coils, ductwork and registers. One of the fan coil units
also has a direct expansion (DX) coil served by a nominal 3 ton cooling capacity ground mounted
condensing unit. There are also exhaust fans.
► Controls — The building has an existing energy management system (EMS) manufactured by
Invensys, which controls the mechanical systems.
► Plumbing System — The existing building is served by domestic cold and hot water, sanitary sewer
and vent, and a natural gas piping system.
► Normal Power Systems — The normal power system includes supply at 208Y/120Volts.
► Emergency Power Systems — There is no emergency power system on site. It is not anticipated that
this project will require emergency power.
Professional Engineering Services
Based on the above understanding of the project intent, we propose to provide the following professional
mechanical, electrical, and structural engineering services:
Mechanical Engineering Services
The mechanical engineering scope includes the following elements:
GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com
. Provide an analysis for two options for the addition of mechanical cooling to the existing air handler
and six (6) fan coil units.
• Provide an analysis for the option of minimal or partial mechanical cooling to the building.
• Provide an analysis for the option of using indirect evaporative cooling (IDEC).
• Provide engineer's opinion of probable construction and design cost for each option.
The work performed will be as described below:
1. Draft Submittal Phase - This phase will be prepared to include the following:
► Initial site visit with City of Rohnert Park personnel to review field conditions against "as built"
documents.
► Determine options for mechanical cooling addition.
► Engineer's opinion of probable construction and design costs.
► Draft analysis provided to City of Rohnert Park Public Works Department.
2. Final Submittal Phase — Based on approval of Draft Submittal Phase and any minor adjustments
authorized by the City, this phase will be prepared to include the following:
► Final analysis incorporating City of Rohnert Park Public Works Department comments.
Electrical Engineering Services
The electrical engineering scope of design includes the following elements:
• Analysis of the modifications to the existing power systems to accommodate the mechanical cooling
options.
• Provide engineer's opinion of probable construction and design cost for each option.
The work performed will be as described below:
1. Draft Submittal Phase - This phase will be prepared to include the following:
► Initial site visit with City of Rohnert Park personnel to review field conditions against "as built"
documents.
► Determine impact to the electrical power systems based on mechanical cooling options. Adequacy
of load capacity as well as spare physical space will be examined.
e Engineer's opinion of probable construction and design costs.
► Draft analysis provided to City of Rohnert Park Public Works Department.
2. Final Submittal Phase — Based on approval of Draft Submittal Phase and any minor adjustments
authorized by the City, this phase will be prepared to include the following:
► Final analysis incorporating City of Rohnert Park Public Works Department comments.
Structural Engineering Services
The structural engineering scope of work includes the following elements:
• Analysis of the modifications to the existing structural systems to accommodate the mechanical
cooling options.
Provide engineer's opinion of probable construction and design cost for each option.
1. Draft Submittal Phase - This phase will be prepared to include the following:
► Determine impact to structural systems based on mechanical cooling options.
► Engineer's opinion of probable construction and design costs.
► Draft analysis provided to City of Rohnert Park Public Works Department.
GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com
2. Final Submittal Phase — Based on approval of Draft Submittal Phase and any minor adjustments
authorized by the City, this phase will be prepared to include the following:
o Final analysis incorporating City of Rohnert Park Public Works Department comments.
Information to be provided by Owner
As -built record information of any previous construction. Assumptions made regarding accuracy of
as-builts with existing conditions may not be practical to verify. In providing services, we will perform
in a manner consistent with that degree of care and skill ordinarily exercised by members of the
same profession currently practicing under similar circumstances.
General Assumptions
This proposal is based on the following assumptions:
Existing building utility systems have adequate capacity to accommodate mechanical cooling
addition options.
General Exclusions
This proposal is based on the following exclusions:
Scope of services for this project does not include any services related in any way to asbestos
and/or toxic materials.
• Strengthening and or retrofitting of existing structural elements to support new equipment are not
included in this scope of work.
Fire sprinkler design is not included.
• Fire alarm design is not included.
Meetings and site visits other than those indicated above are not included.
• Additive or deductive alternate schemes are not included.
Phasing of construction is not included.
Permit fees are not included.
Commissioning services are not included.
Power system modifications to accommodate load disaggregation are not included.
Deliverables
1. One (1) copy Draft analysis and one (1) copy in pdf format. Draft report shall consists of the following:
o Options, Engineer's Opinion of Construction and Design Costs, and Recommendations.
2. Six (6) copies Final analysis and one (1) copy in pdf format. Final report shall consists of the following:
0 Options, Engineer's Opinion of Construction and Design Costs, and Recommendations.
Schedule
i Site investigation will be within 5 working days from receiving executed agreement.
Draft Design Submittal to be provided within 30 working days from receiving executed agreement.
e Final Submittal to be provided within 10 working days after receipt of Owner comments on the Draft
Submittal.
GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 5278679 E santarosa@ghd.comWwww.ghd.com
Engineering Fee
GHD is pleased to propose the following time and material not to exceed fee broken down as follows:
Mechanical Electrical Structural Totals
Draft Submittal Phase $10,640 $6,338 $1,660 $18,638
Final Submittal Phase $3,014 $2,037 $ 664 $ 5,715
TOTALS $ 13,654 $8,375 $2,324 $24,353
Due to the advantage of in-house coordination, the fees indicated are for a combined package as defined in
scope, including mechanical, electrical, and structural engineering documents. Fees for additional
coordination and documentation would be required to separate discipline packages.
Services not included in this proposal will be provided on a time -and -materials basis or by a negotiated fee.
We welcome the opportunity to work with you on this interesting project and are excited about the prospect.
Should you have any questions, please do not hesitate to contact us.
Yours Sincerely
GHD Inc
Terry Wong, PE, LEED AP
Project Manager
(707) 523-1010
GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com