2016/02/23 City Council Agenda Packet,qj)yiNRRT PAR
�Y ,
CALI FORM/
Mission Statement
"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow. "
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.mcity.org
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPFA)
Successor Agency to the Community Development Commission (CDC)
JOINT REGULAR MEETING AGENDA
Tuesday, February 23, 2016
Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city
meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council
Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the
City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised
at public hearing(s) described in this agenda, or in written correspondence delivered to the City of
Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision becomes
final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint
meeting of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or
on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and
a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of
speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices
upon entering the Council Chamber. Use of these devices causes electrical interference with the sound
recording and TV broadcast systems.
City of Rohnert Park Joint Regular Meeting Agenda February 23, 2016
for City Council/RPFA/CDC Successor Agency Page 2 of 4
I. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING
- CALL TO ORDER/ROLL CALL
(Ahanotu _ Callinan Stafford _ Mackenzie _ Belforte
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Mayor's Certificate of Recognition: Honoring Public Safety Officer Debbie Smith
for Providing Exemplary Service in the Community
4. DEPARTMENT HEAD BRIEFING
A. Public Safety: Announcement on Citizens Academy and Annual Crime Report
B. Community Services: Billy Joel Tribute Fundraiser at Spreckles Performing Arts
Center
5. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City
business not listed on the Agenda may do so at this time. Each speaker will be allotted
three minutes. Those wishing to address the Council on any report item listed on the
Agenda should submit a "Speaker Card" to the City Clerk before announcement of
that azenda item.
6. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s)
of the City Council and/or the Rohnert Park Financing Authority and Successor
Agency to the Community Development Commission, whichever is applicable, unless
any Council Member or anyone else interested in a consent calendar item has a
question about the item.
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, January 26, 2016
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated February 23, 2016
2. Successor Agency to the CDC Bills/Demands for Payment dated February 23,
2016
3. RPFA- Cash Report for Month Ending January 2016
4. Housing Successor Agency- Cash Report for Month Ending January 2016
5. Successor Agency- Cash Report for Month Ending January 2016
6. City- Cash Report for Month Ending December 2015
C. City Council Resolutions for Adoption:
1. 2016-15 Authorizing the Addition of a Full Time Community Services
Officer Position in the Public Safety Department
2. 2016-16 Authorizing the City Manager to Execute Master Service
Agreements with Brelje & Race, W -Trans, Green Valley
Consulting Engineers, Cinquini & Passarino, Inc., and Moe
Engineering
City of Rohnert Park Joint Regular Meeting Agenda February 23, 2016
for City Council/RPFA/CDC Successor Agency Page 3 of 4
3. 2016-17 Approving the Position Title, Salary Range and Associated
Job Description for Planner 1/I1 in the Development Services
Department
4. 2016-18 Approving Task Order 2016-01 with W -Trans for a Regional
Traffic Fee Study (City Project 2016-04) and Authorizing the
Finance Director to Take Related Actions
Council Motion/Vote
7. Consideration of Body Worn Cameras for Public Safety Officers
A. Staff Report
B. Public Comment
C. Council discussion/direction
8. Accept the July 1, 2015 Other Post -Employment Benefits (OPEB) Actuarial
Valuation and Authorize a Funding Plan
A. Staff Report
B. Public Comment
C. Council discussion/action
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities
of the respective boards, commissions or committees on which they serve. No action
may be taken.
A. Standing Committee Reports
B. Liaison Reports
1. Chamber of Commerce (Board of Directors) (2/16)
2. Library Advisory Board (2/16)
3. Mayors & Councilmembers Board Meeting and General Meeting (2/11)
C. Other Reports
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this
meeting. Council Members desiring to read or discuss any communication may do so
at this time. No action may be taken except to place a particular item on a future
agenda for Council consideration.
11. MATTERS FROM/FOR COUNCIL
Prior to agenda publication, any Councilmember may place an item on this portion of
the agenda. Upon the concurrence of two Councilmembers, the item may be added to a
subsequent agenda for deliberation and action. In accordance with the Brown Act, at
the City Council meeting, Councilmembers may not add items hereunder, except for
brief reports on his or her own activities or brief announcements regarding an event of
community interest.
City of Rohnert Park Joint Regular Meeting Agenda February 23, 2016
for City Council/RPFA/CDC Successor Agency Page 4 of 4
12. PUBLIC COMMENTS
Persons wishing to address the Council on City business not listed on the Agenda may
do so at this time. Each speaker will be allotted three minutes. Those wishing to
address the Council on any report item listed on the Agenda should submit a "Speaker
Card" to the City Clerk before announcement of that agenda item.
13. ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If
you wish to speak on an item under discussion by the Council which appears on this agenda, after
receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the
record. Any item raised by a member of the public which is not on the agenda and may require Council
action shall be automatically referred to staff for investigation and disposition which may include placing
on a future agenda. If the item is deemed to be an emergency or the need to take action arose after
posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to
discuss the matter to determine if it is an emergency item under said Government Code and may take
action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person
to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707)
588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City.
Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring
meeting materials to be produced in another format (Braille, audio -tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure
that relate to each item of business referred to on the agenda are available for public inspection at City
Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am
to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all,
of the members of the City Council regarding any item on this agenda after the agenda has been
distributed will also be made available for inspection at City Hall during regular business hours.
CERTIFICATION OF POSTING OF AGENDA
I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the
February 23, 2016, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available
for review on February 18, 2016, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California
94928. The agenda is also available on the City web site at www.rucity.org,
Executed this 18th day of February, 2016, at Rohnert Park, California.
Caitlin Saldanha, Deputy City Clerk
Citertffcate�ian
00110 aff
PUBLIC SAFETY OFFICER
DEBBIE SMITH
for Providing Exemplary Service in the Community
As Mayor, and on behalf of the City Council of the City of Rohnert Parr, I do hereby recognize and
honor Debbie Smith for her commitment to serving the public. On 12/12/16, PSO Smith responded to a
welfare check of an elderly female, upon arriving, PSO Smith was able to mane entry into the woman's
home and determine she needed to be evaluated by an ambulance. PSO Smith encouraged and ultimately
convinced the normally reluctant patient to go to the hospital and get care. Family members who were
out of the area called and expressed gratitude because of the compassion PSO Smith exhibited while
dealing with the family as well as the elderly patient. Thank you Debbie for being a part of our
community!
Signed this 23'd day of February, 2016 - 4AWW&
By:
Dina ibefforte, fKaper
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Rohnert Park Total Part 1 Crimes
1994 1997 2000 2003 2006 2009 2012 2015
Calendar Year
14%
12%
10%
6%
4%
2%
Source: FBI Preliminary 0%
Semiannual Uniform
Crime Report, January -
June, 2015
Preliminary Percent Increase in Part 1 Crimes
First 6 Months of Reporting Cities Over 100,000 Population
Santa Rosa Bay Area Cities California Cities
(Including Santa Rosa)
N Violent Crime
Property Crime
Total Crime
Person Crimes
Homicide
Part I
2011
1
Crimes Yearly
2012
2
Totals
2013
1
2014
I
2015
0
Forcible Rape
16
11
16
16
23
Robbery
16
21
24
24
46
Aggravated Assault
162
121
138
119
138
Property Crimes
Burglary
156
118
136
I10
168
Larceny
594
X96
487
547
712
Motor Vehicle Theft
52
59
64
78
148
Total
997
928
866
895
1235
The overall percent change was
calculated using the actual 2014
to 2015 totals. The total
percentage in red is not distorted
with the one homicide incident in
2014, as it is not an average.
-1
-100 %
+7
43.75%
+22
91.67%
+19
15.97%
+58
52.73%
+165
30.16%
+70
89.74%
+340
37.99%
Part
Crimes:
Person
200
175
162
150 138 138 w Homicide
125 121 119
100 w Forcible Rape
75
Robbery
50 46
25 16 16 11 21 16 24 16 24 23 Aggravated Assault
1 2 1 1 0
0 -
2011 2012 2013 2014 2015
Part I 750
650
Crimes: sso
Property ,so
594
350
250
156
150
52
50
-50 2011
596
2012
L36
547
E;
110
64 78
-A 1
2013 2014
712
2015
Burglary
Larceny
Motor Vehicle Theft
The overall percent change in
red is based on the 2014 total
of 783 and the 2015 total of
960. It is not an average.
+2
+27
+42
+82
+10
+14
+177
15.38%
12.33%
57.53%
72.57%
4.15%
11.29%
22.61%
PART II CRIMES YEARLY
TOTALS
Embezzlement
2011
9
2012
12
2013
12
2014
13
2015
15
Fraud
130
156
149
219
246
Stolen Property
67
50
64
73
115
Forgery/Counterfeiting
101
134
125
113
195
Vandalism
DUI
357
113
362
113
282
142
241
124
251
138
Total
717
821
774
183
960
The overall percent change in
red is based on the 2014 total
of 783 and the 2015 total of
960. It is not an average.
+2
+27
+42
+82
+10
+14
+177
15.38%
12.33%
57.53%
72.57%
4.15%
11.29%
22.61%
400
PART 11 =50
CRIMES: ,00
250
200
150
100
:7i7
0
2011 2012 2013 2014 2015
Embezzlement
■ Fraud
Stolen Property
• Forgery/Counterfeiting
• Vandalism
• DUI
SPRECKELS PERFORMING ARTS CENTER
T
he B illy Joel*
T►ribute�Band
SPRECKELS ALWAYS THE BEST
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DIRECTED BY DAVID L. YEN R,,. H 1TH PR,IL R.
PR�CK�LS P�RFORMINCT CARTS CE--.NTE--.R
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, January 26, 2016
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Belforte called the joint regular meeting to order at 5:00 pm, the notice for which being
legally noticed on January 21, 2016.
Present: Gina Belforte, Mayor
Jake Mackenzie, Vice Mayor
Amy O. Ahanotu, Councilmember
Joseph T. Callinan, Councilmember
Pam Stafford, Councilmember
Absent: None
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney
Marchetta-Kenyon, City Clerk Buergler, Senior Analyst Atkins, Finance Director Howze,
Development Services Director Pawson, Director of Public Works and Community Services
McArthur, Director of Public Safety Masterson, Planning Manager Beiswenger, and Code
Compliance Officer Selberg.
2. PLEDGE OF ALLEGIANCE
Led by Rohnert Park's `Calendar Girls'.
3. PRESENTATIONS
A. Mayor's Proclamation: Honoring Public Safety Officer, Dean Becker, On the Occasion
of his Retirement
Mayor Belforte read and presented the Proclamation to Dean Becker.
B. Mayor's Certificate of Recognition: Honoring Rohnert Park's 'Calendar Girls' for their
Generous Contribution Supporting Health & Wellbeing Opportunities for the Community
Mayor Belforte read and presented the Certificate to Ms. January, Laverne Mordus; Ms.
February, Carolyn Allen; Ms. March, Marie Seger; Ms. April, Denise Briand; Ms. May,
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 10
Mary Grandgeorge; Ms. June, Marilyn Currier; Ms. July, Charlene Quiett; Ms. August,
Charlene DeCosta; Ms. September, Tanya Constantine (professional photographer); Ms.
October, Marlene Goley; Ms. November, Lenee Miller; and Ms. December, Barbara Van
Valkenburg (not present).
C. Presentation from Kellie Noe, Sonoma County Health Department, on Universal Pre -
School
Kellie Noe, Analyst, provided the presentation.
4. DEPARTMENT HEAD BRIEFING
A. Report on Annexation of Northwest Specific Plan Area and Regional Transportation
Management
Director of Development Services Pawson provided the report.
B. Development Services: Update on Housing Development Projects
Director of Development Services Pawson provided the update.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, January 12, 2016
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated January 26, 2016
2. RPFA- Cash Report for Month Ending December 2015
3. Housing Successor Agency- Cash Report for Month Ending December 2015
4. Successor Agency- Cash Report for Month Ending December 2015
5. City- Cash Report for Month Ending November 2015
6. City Councilmembers Quarterly Expense Report (October, November, December)
7. Receive Series 2007R Excess Bond Proceeds Expenditure Report
C. City Council Resolutions for Adoption:
1. 2016-003 Approving the City of Rohnert Park Current Pay Rates and Ranges
Revised January 11, 2016
2. 2016-004 Approving the Elimination of the Current .7 FTE Public Safety Office
Assistant I in the Records Bureau and Addition of One Full -Time Public
Safety Records Clerk in the Public Safety Department
3. 2016-005 Approving the Fourth Amendment To Task Order 2014-02 with Green
Valley Consulting Engineers for On -Call Construction Management and
Inspection Services and Authorizing the Finance Director to Take
Related Actions
4. 2016-006 Approving the Third Amendment to the Consultant Services Agreement
with Dudek for Planning and Environmental Consulting Services and
Authorizing the Finance Director to Take Related Actions
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 10
5. 2016-007 Approving a Public Improvement Agreement for the Southeast Rohnert
Park Model Home Access Improvements with Redwood Equities
Investments, LLC and Making CEQA Findings
6. 2016-008 Authorizing the City Manager to Execute the First Amendment to an
Agreement for Management and Administrative Services with Regional
Government Services for Planning Services and Authorizing the Finance
Director to Take Related Actions
D. Successor Agency Resolutions for Adoption:
1. 2016-009 Approving the Annual Recognized Obligation Payment Schedule for
July 1, 2016, - June 30, 2017 ("ROPS 16-17"), Pursuant to Section
34177(o) of the California Health and Safety Code
E. Authorize the City Manager to Execute the Second Amendment to the Design
Professional Services Agreement with Glass Architects for the Callinan Sports & Fitness
Center Locker Room Rehabilitation Project (Project Number 2013-05) for a not to exceed
amount of $7,250
F. Authorize the City Manager to Execute the First Amendment to the Task Order 2015-02
with GHD, Inc. for the Public Safety Main HVAC System Replacement Project (Project
Number 2014-02) for a not to exceed amount of $4,400
G. Authorize the City Manager to Execute the First Amendment to the Task Order 2015-02
with GHD, Inc. for the Public Safety Main HVAC System Replacement Project (Project
Number 2014-02) for a not to exceed amount of $4,400
ACTION: Moved/seconded (Stafford/Ahanotu) to approve the Consent Calendar.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
7. CLOSED SESSION
A. Mayor Belforte made the closed session announcement pursuant to Government Code
§54957.7 and Council recessed to Closed Session at 5:39 pm in Conference Room 2A to
Consider:
1. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6750 Commerce Blvd. (APN: 143-380-015); 100 Avram Avenue (APNs:
143-380-022 through 029); and 120 Avram Avenue (APN: 143-061-052)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Parties: 360 Investment Advisors and Volunteers of America
Under Negotiation: Price and Terms
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:13 pm
C. Report on Closed Session (Government Code § 54957.1)
Mayor Belforte reported: no reportable action.
8. Discussion and Direction on Sonoma County Waste Management Agency (SCWMA)
Joint Powers Agreement (JPA)
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 10
Assistant City Manager Schwartz presented the item. Patrick Carter, Interim SCWMA
Executive Director, was present. Recommended Action(s): 1) Pursue the option of a new
JPA affiliated with Regional Climate Protection Authority/Sonoma County Transportation
Authority (RCPA/SCTA) for planning, education, and reporting functions and 2) not
extending the current JPA.
Public Comment: None
ACTION: By Consensus (none opposed), City Council does not support extending the
Sonoma County Waste Management Agency JPA and supports investigating
an Agency "Light" version consisting of senior staff.
Vice Mayor Mackenzie stepped away from dais 6:53 pm and returned 6:56 pm.
9. Consideration of a Ventilation and Air Conditioning Feasibility Study at the Callinan
Sports and Fitness Center
Public Works and Community Services Director McArthur presented the item.
Recommended Action(s): Adopt a Resolution Authorizing the City Manager to execute a
Task Order with GHD, Inc. for a ventilation and air conditioning feasibility study at the
Callinan Sports and Fitness Center and Appropriate 2007R Tax Allocation Bond Proceeds.
Public Comment: None.
ACTION: Moved/seconded (Stafford/Callinan) to adopt Resolution 2016-010
Authorizing and Approving the City Manager to Execute a Task Order with
GHD, Inc. for an Amount Not to Exceed $24,353 for a Ventilation and Air
Conditioning Feasibility Study at the Callinan Sports and Fitness Center and
Authorizing the Finance Director to Increase Appropriation by $24,353 to the
Capital Improvement Project 2015-25 the Sports Center Ventilation
Feasibility Study Funded by 2007R Tax Allocation Bond Proceeds and any
other Transactions Necessary to Fund the Project.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
Councilmember Stafford stepped away from dais 7:14 pm and returned 7:16 pm.
10. PUBLIC HEARING: (NO EARLIER THAN 6PM —Noticed 1/15/2016)
ADOPTION OF ORDINANCE: Consideration of an Interim Urgency Ordinance
Establishing a Temporary Moratorium on Marijuana Cultivation Facilities and
Finding the Action Exempt Under the California Environmental Quality Act
Planning Manager Beiswenger presented the item and entered into the record an email
received from Tawnie Logan, Executive Director of Sonoma County Growers Alliance.
Director of Public Safety Masterson provided additional information regarding issues
Rohnert Park Public Safety has had with marijuana cultivation. Recommended Action(s):
Adopt an interim urgency ordinance of the City Council of the City of Rohnert Park
establishing a temporary moratorium on marijuana cultivation facilities within the City of
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 10
Rohnert Park pending completion of a comprehensive update to the City of Rohnert Park
Zoning Ordinance regarding marijuana establishments, to become effective immediately and
finding the action exempt under CEQA.
Hearing Opened 7:32 pm
Tawnie Logan, Executive Director of Sonoma County Growers Alliance, spoke to the need
for regulation in three sectors of the cannabis economy, personal use, commercial, and black
market. She is representing the personal use sector and requested Council consider making
the ordinance a 45 -day moratorium instead of a ban, add a March 1 sunset clause, and ban
commercial cultivation only.
Justin Bovie, Owner of Greenlight Alternatives, is opposed to a ban and encouraged
thoughtful cannabis regulations allowing delivery and cultivation.
Hearing Closed 7:39 pm
ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Interim Urgency Ordinance 895
An Ordinance of the City Council of the City of Rohnert Park Establishing a
Temporary Moratorium Prohibiting Marijuana Cultivation Facilities within
the City of Rohnert Park Pending Completion of a Comprehensive Update to
the City of Rohnert Park Zoning Ordinance Regarding Marijuana
Establishments, to Become Effective Immediately and Finding the Action
Exempt Under the California Environmental Quality Act; amending section
D.3. to read, "...(50) square feet located indoors devoted to the ..." Title read
by Mayor Belforte.
Motion carried by the following unanimous 5-0 roll call vote: AYES:
Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None,
ABSTAINS: None, ABSENT: None.
Councilmember Callinan stepped away from dais 7:47 pm and returned 7:49 pm.
11. PUBLIC HEARING: (NO EARLIER THAN 6PM —Noticed 1/15/2016)
INTRODUCTION OF ORDINANCE
Consideration of an Ordinance Amending Chapters 17.02 (General Provisions), 17.04
(Definitions) and 17.06 (Land Use Regulations) of the Zoning Ordinance and Adoption
of a New Chapter 8.30 (Marijuana Cultivation, Processing, Delivery, and Dispensaries)
of the Municipal Code and Finding the Action Exempt Under the California
Environmental Quality Act
Planning Manager Beiswenger presented the item. A correction to the staff report, page 3 last
paragraph, should state 3 plants (not 6) and no more than 50 square feet (not 100).
Recommended Action(s): Adopt an ordinance amending chapters 17.02 (General
Provisions), 17.04 (Definitions) and 17.06 (Land Use Regulations) of the zoning ordinance
and adoption of a new chapter 8.30 (Marijuana Cultivation, Processing, Delivery and
Dispensaries) of the municipal code and find the action exempt under the CEQA.
Hearing Opened 7:55 pm
None.
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 6 of 10
Hearing Closed 7:55 pm
ACTION: Moved/seconded (Stafford/Ahanotu) to introduce Ordinance 896 An
Ordinance of the City of Rohnert Park, Amending Chapters 17.02 (General
Provisions), 17.04 (Definitions), and 17.06 (Land Use Regulations) of the
Zoning Ordinance, and Adoption of a New Chapter 8.30 (Marijuana
Cultivation, Processing, Delivery, and Dispensaries) of the Municipal Code
with an amendment to allow indoor cultivation only. Title read by Mayor
Belforte.
Motion carried by the following 4-1-0 roll call vote: AYES: Ahanotu,
Callinan, Stafford, and Belforte, NOS: Mackenzie, ABSTAINS: None,
ABSENT: None.
12. PUBLIC HEARING: (NO EARLIER THAN 6PM —Noticed 1/6/2016)
Statement of Costs and Property Lien on 1391 Miramonte Place, Rohnert Park to
Recover Nuisance Abatement Costs
Development Services Director Pawson presented the item. Code Compliance Officer
Selberg present to answer questions. Recommended Action(s): Adopt a Resolution to
Approve a Statement of Costs and Establish a Property Lien Against the Vacant Real
Property Located at 1391 Miramonte Place Rohnert Park, CA APN- 047-370-015 to Recover
Nuisance Abatement Costs Pursuant to Rohnert Park Municipal Code Sections 1.24.200 and
1.27.050 and Government Code Section 38773.1.
Hearing Opened 8:16 pm
Brian Ogston spoke of the impacts this nuisance has had on the neighbors, stated ongoing
maintenance needs to be done, and this has been an issue since 1998.
Angela Jones (had to leave before the hearing) - comments on speaker card — "The house is
run down and is a nuisance. There are a lot of rats."
Hearing Closed 8:19 pm
Staff will investigate next steps and provide an update to Council.
ACTION: Moved/seconded (Callinan/Stafford) to approve Resolution 2016-011
Statement of Costs and Property Lien on 1391 Miramonte Place, Rohnert Park
to Recover Nuisance Abatement Costs.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
13. Sonoma County Mayors' & Councilmembers' Association Matters Consideration of
supporting "letters of interest" for appointments to vacancies by the Mayors' and
Councilmembers' Association Board of Directors on February 11, 2016
City Manager Jenkins presented the item. Recommended Action(s): 1) Consider supporting
the requests of council members for appointment to the League of California Cities North
Bay Division, Executive Board Alternate for a two-year term ending February 2018; 2)
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 7 of 10
Create list of `regional issues of significance' for submission to the Mayors' and
Councilmembers' Association Board on February 11, 2016 for further consideration; 3) and
Confirm Mayor's letter designating an alternate voting representative to attend Mayors' and
Councilmembers' Association meetings.
Public Comment: None.
ACTION: Councilmember Stafford nominated Petaluma Councilman Chris Albertson
for League of California Cities North Bay Division, Executive Board
Alternate for a two-year term ending February 2018 and Councilmember
Callinan seconded.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
ACTION: By Consensus (none opposed), City Council concurred to add transportation
on all roads, affordable housing, and library to list of `regional issues of
significance' for submission to the Mayors' and Councilmembers'
Association Board on February 11, 2016 for further consideration.
ACTION: Mayor Belforte announced her designation of Vice Mayor Mackenzie as the
alternate voting representative to attend City Selection Committee or Sonoma
County Mayors' and Councilmembers' Association meetings if she is unable
to attend.
14. 2016 City Council Committee Appointments and Liaison Assignments to Various
Outside Agency Assignments
Mayor Belforte presented the item. Recommended Action(s): Announce Mayor's assignment
of Councilmembers to the City's various standing committees and liaison assignments, and
confirm the Mayor's appointment of Councilmembers to various outside agencies.
Public Comment: None.
Mayor Belforte distributed a list of assignments to the City's standing committees and liaison
assignments, and appointments to various outside agencies for 2016.
Citv Council Standing Committees
Water/Wastewater Issues (To include Creek Master Plan Sub.) Mackenzie/Belforte
Eeano ie Dewe opme t (will create an ad-hoc committee if needed) Ahanotu/Belforte
Write and n o,.yeli n g (will create an ad-hoc committee if needed) Ahanotu/Stafford
(will create an ad-hoc committee if needed) Callinan/Belforte
ACTION: By Consensus (none opposed), City Council supported the Mayor's
recommendation of creating Ad-hoc Committees if the need arises instead of
Standing Committees for Economic Development, Waste and Recycling, and
Education with the appointments as indicated above.
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 8 of 10
City Council Ad-hoc Committees
Teen elog-yZfefmed 1,113115 ! yeaf di'n"zation)
AhanetaA4aekenzie
UDS -P Street Naming (formed 9,19,114 1 year- Elufation)
Liaison Appointments to Other Committees
Callinan/Belfofle
Liaison
Alternate
Chamber of Commerce
Stafford
Ahanotu
Golf Course Oversight Committee
Callinan
Belforte
Library Advisory Board
Ahanotu
Stafford
Senior Citizens Advisory Commission
Belforte
Mackenzie
Outside Agency Appointments
Liaison
Alternate
Association of Bay Area Governments General Assembly
Mackenzie
Belforte
[ABAG]
Health Action Council
Belforte
Ahanotu
Mayors & Councilmembers Legislative Committee
Belforte
Mackenzie
Redwood Empire Municipal Insurance Fund [REMIF] Board
Jenkins
Perrault
Russian River Watershed Association
Stafford
Ahanotu
Sonoma County Transportation Authority/ Regional Climate Mackenzie Belforte
Protection Authority [SCTA/RCPA]
Sonoma County Waste Management Agency Schwartz Stafford
Sonoma Clean Power Schwartz Ahanotu
Water Advisory Committee Callinan Mackenzie
A correction to the appointments listed on the distributed list: The Oversight Board
appointments are Mackenzie, Pawson (not Ponton), and Masterson.
ACTION: Moved/seconded (Stafford/Ahanotu) to confirm the Mayor's appointments to
various outside agencies and liaison assignments.
Motion carried unanimously by the following 5-0 vote: AYES: Callinan,
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: None.
15. COMMITTEE / LIAISON/ OTHER REPORTS
Senior Citizens Advisory Committee (1/21)
Councilmember Stafford reported on Rotary's proposed Peace Area outdoors at the Senior
Center and provided the sketches shown at the committee meeting.
Councilmember Stafford reported Sonoma State University held an event at Prelude
restaurant and For the Love of Music was distributed which provides the history of the Green
Music Center.
Spreckels Performing Arts Center
Councilmember Stafford reported Into the Woods closed January 17, 2016 and Kismet will
run from February 12-28, 2016.
Sonoma County Parks Commission (1/25)
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 9 of 10
Councilmember Stafford reported $1.7 million has been acquired to finish the trails on
Taylor Mountain.
Sonoma County Transportation Authority (SCTA)and Regional Climate Protection
Authority (RCPA)
Vice Mayor Mackenzie reported David Rabbitt is now Chair and Carol Russell Vice Chair.
Metropolitan Transportation Commission (MTC) and Association of Bay Area Government
A( BAG)
Vice Mayor Mackenzie reported there is a process to develop a merger implementation plan.
Outreach is coming to Mayors' and Councilmembers' Association February 11, 2016.
Mayors' and Councilmembers' Association Legislative Committee
Mayor Belforte provided the League of California Cities, January 2016 Sonoma County
Legislative Matrix.
Golden Gate Bridge, Highway & Transportation District
Mayor Belforte reported to expect significant delays because of the Super Bowl traffic and
changes to the Bridge. Additional ferries will be running.
Mayor Belforte announced Coffee with a Cop is January 27, 2016 from 8:30 am to 10:30 am
at the McDonalds on Commerce.
Mayor Belforte announced Assemblymember Bill Dodd will hold a town hall meeting
February 4, 2016 from 2:30 pm to 4:30 pm at the Rohnert Park Community Center.
Mayor Belforte announced the Friends of the Library is holding their annual book sale
February 3-7, 2016 at the library.
Mayor Belforte announced the Town of Windsor is offering a tour of their downtown for
Councilmembers and Planning Commissioners on February 10, 2016 at 12:30 pm to review
and discuss planning elements considered during construction.
16. COMMUNICATIONS
Councilmember Mackenzie announced a proposal by University of California Cooperative
Extension Service to establish an incubator farm on 40 acres, bordering Rohnert Park, owned
by Sonoma County Agricultural Preservation and Open Space District. On February 8, 2016
from 6:00 pm to 8:00 pm there will be a neighborhood meeting at Lawrence Jones Middle
School.
17. MATTERS FROM/FOR COUNCIL
A. Council Consideration of Proposed FY 2016-17 Budget Work Session Schedule — April
25, 2016, 11:00 am to 5:00 pm and April 26, 2016, 9:00 am to 4:00 pm
ACTION: City Council Concurred (None opposed) to hold the Budget Work Session
April 25, 2016 11:00 am to 5:00 pm and April 26, 2016 9:00 am to 4:00
pm.
City of Rohnert Park Joint Regular Meeting Minutes January 26, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 10 of 10
B. Council Consideration of Proposed Date for Town Hall Meeting — April 6, 2016, 6:00
pm, April 20, 2016, 6:00 pm, or April 21, 2016, 6:00 pm.
ACTION: City Council Concurred (None opposed) to schedule a town hall meeting
April 20, 2016 at 6:00 pm.
18. PUBLIC COMMENTS
None.
19. ADJOURNMENT
Mayor Belforte adjourned the joint regular meeting at 8:45 pm.
JoAnne M. Buergler, City Clerk Gina Belforte, Mayor
City of Rohnert Park City of Rohnert Park
CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
February 23, 2016
Check Numbers: 229880-230171
Dated: February 3 - February 16, 2016
$1,777,010.58
TOTAL $1,777,010.58
Accounts Payable
Checks for Approval
User: gburke
Pr=nted: 2/16/2016 - 3:51 PM
Check Number Check Date Fund Name
229880
02/03/2016
General Fund
229880
02/03/2016
General Fund
229880
02/03/2016
General Fund
229880
02/03/2016
General Fund
229881
02/03/2016
General Fund
229882
02/03/2016
General Fund
229883
02/03/2016
General Fund
229884
02/03/2016
General Fund
229885
02/03/2016
Sewer Utility Fund
229886
02/03/2016
Water Utility Fund
229887
02/03/2016
ISF - Information Technology
229888
02/03/2016
ISF - Fleet
229889
02/03/2016
General Fund
Account Name
Vendor Name
Office Supplies - CM
CAROL ADAMS
City Manager/Travel & Meetings
CAROL ADAMS
City Manager/Community Promo
CAROL ADAMS
Econ Dev/Travels & Mee
CAROL ADAMS
Check Total:
Police /Spec Dept Equ
Advantidge
Check Total:
Supplies - SpC
Andrea Torrey
Check Total:
Pac /Facility Repa
Aramark Uniform Services
Check Total:
Publ Works Gen /Telephone
AT&T
Check Total:
Sewer/Cell Phone
AT&T MOBILITY
Check Total:
Water/Cell Phone
AT&T MOBILITY
Check Total:
Cellular Phones - IT
AT&T MOBILITY
Check Total
Fleet/Cell Phone
AT&T MOBILITY
Check Total:
City Manager /Cellular Phone
AT&T MOBILITY
Void
Amount
49.97
61.49
5.43
15.13
132.02
424.08
424.08
315.05
315.05
19.08
19.08
35.53
35.53
212.80
212.80
286.45
286.45
130.73
130.73
24.55
24.55
54.15
Check Total:
54.15
229890
02/03/2016
General Fund
Dev Svs /Cell Phone
AT&T MOBILITY
159.27
Check Total:
159.27
229891
02/03/2016
General Fund
HR /Cellular Phone
AT&T MOBILITY
77.64
Check Total:
77.64
229892
02/03/2016
General Fund
Police / Cell Phone
AT&T MOBILITY
999.09
Check Total:
999.09
229893
02/03/2016
General Fund
Fire / Cell Phone
AT&T MOBILITY
362.27
Check Total:
362.27
229894
02/03/2016
General Fund
Publ Works Gen /Cellular Phone
AT&T MOBILITY
102.19
Check Total:
102.19
229895
02/03/2016
General Fund
Streets & Bikes/Cellular Phon
AT&T MOBILITY
151.29
Check Total.
151.29
229896
02/03/2016
General Fund
Park Maint /Cellular Phone
AT&T MOBILITY
100.20
Check Total:
100.20
229897
02/03/2016
General Fund
R.P. Comm. Cntr/Cellular Phone
AT&T MOBILITY
155.28
Check Total:
155.28
229898
02/03/2016
General Fund
Pac/Admin /Cellular Phone
AT&T MOBILITY
24.55
Check Total:
24.55
229899
02/03/2016
General Fund
Graton Mitigation/Telephone
AT&T MOBILITY
24.55
Check Total:
24.55
229900
02/03/2016
General Fund
POST Training & Travel -Police
BEHAVIOR ANALYSIS TRAINING
481.00
229900
02/03/2016
General Fund
POST Training & Travel -Police
BEHAVIOR ANALYSIS TRAINING
481.00
Check Total:
962.00
229901
02/03/2016
General Fund
Training & Travel - Fire
CA FORESTRY & FIRE
648.00
Check Total:
648.00
229902
02/03/2016
General Fund
POST Training & Travel -Police
Carmel Mission Inn
725.40
Check Total:
725.40
229903
02/03/2016
General Fund
Supplies - FIN
Centro Print Solutions
482.27
229903
02/03/2016
General Fund
Supplies - FIN
Centro Print Solutions
39.49
229903
02/03/2016
General Fund
Sales Tax Payable
Centro Print Solutions
-39.49
Check Total:
482.27
229904
02/03/2016
General Fund
Police / Travel & Meetings
Catherine Colburn
24.70
Check Total:
24.70
229905
02/03/2016
General Fund
Equip. less than $5k
Collision Forensic Solutions LLC
29,215.69
229905
02/03/2016
General Fund
Equip. less than $5k
Collision Forensic Solutions LLC
3,000.00
Check Total:
32,215.69
229906
02/03/2016
General Fund
Ps Main Station /Telephone
Comcast
17.68
Check Total:
17.68
229907
02/03/2016
General Fund
P/S Bldg-North /Telephone
Comcast
3.26
Check Total:
3.26
229908
02/03/2016
General Fund
P/S Bldg-South /Telephone
Comcast
6.12
Check Total:
6.12
229909
02/03/2016
Sewer Utility Fund
Sewer Entr. /Spec Dept Equ
Eureka Oxygen Co.
100.79
Check Total:
100.79
229910
02/03/2016
Capital Projects Fund
OF-55 PS Main HVAC Replcmnt
GHD
1,713.50
229910
02/03/2016
Capital Projects Fund
OF-55 PS Main HVAC Replcmnt
GHD
422.00
229910
02/03/2016
Capital Projects Fund
Sports Ctr Locker-room Rehab
GHD
33,639.50
229910
02/03/2016
Sewer Captial Project Fund
WW-17 Eastside Trunk Sewr Ph 3
GHD
4,126.26
229910
02/03/2016
Capital Projects Fund
PR-79 Com Ctr Pkg Lot Overlay
GHD
750.23
229910
02/03/2016
Capital Projects Fund
TR-26 Snyder Wideng-SW to MedC
GHD
13,879.26
Check Total:
54,530.75
229911
02/03/2016
General Fund
Police /Contractual S
Golden Gate K9
250.00
Check Total:
250.00
229912
02/03/2016
Water Utility Fund
Supplies - WTR Entr
Grainger, Inc.
217.86
229912
02/03/2016
General Fund
Benecia Pool Bldg/Facilty
Grainger, Inc.
-321.69
229912
02/03/2016
General Fund
Supplies - PW
Grainger, Inc.
123.19
229912
02/03/2016
General Fund
Animal Shelter Bldg/Facilty M
Grainger, Inc.
307.28
229912
02/03/2016
Sewer Utility Fund
Sewer Entr. /Spec Dept Equ
Grainger, Inc.
30.46
229912
02/03/2016
Sewer Utility Fund
Sewer Entr. /Spec Dept Equ
Grainger, Inc.
2.94
229912
02/03/2016
Sewer Utility Fund
Sewer Entr. /Spec Dept Equ
Grainger, Inc.
25.06
Check Total:
385.10
229913
02/03/2016
General Fund
Training& Travel - Fire
Michael Haberski
2,042.21
Check Total:
2,042.21
229914
02/03/2016
General Fund
Police/Recruitment/Hiring Gen
Michael T. Hardin Investigations
1,890.11
Check Total:
1,890.11
229915
02/03/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
33.75
229915
02/03/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
0.16
229915
02/03/2016
General Fund
Sales Tax Payable
Horizon Distributors Inc.
-0.16
229915
02/03/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
0.45
229915
02/03/2016
General Fund
Sales Tax Payable
Horizon Distributors Inc.
-0.45
229915
02/03/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
97.43
229915
02/03/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
12.56
229915
02/03/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
0.06
229915
02/03/2016
General Fund
Sales Tax Payable
Horizon Distributors Inc.
-0.06
229915
02/03/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
13.29
229915
02/03/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
0.06
229915
02/03/2016
General Fund
Sales Tax Payable
Horizon Distributors Inc.
-0.06
Check Total:
157.03
229916
02/03/2016
General Fund
Training & Travel - DS
International Code Council
420.00
Check Total:
420.00
229917
02/03/2016
General Fund
POST Training & Travel -Police
Jeff Justice
295.00
Check Total:
295.00
229918
02/03/2016
General Fund
Police /Equipment Leas
KBA Docusys Inc
2,590.48
229918
02/03/2016
General Fund
City Hall /Rent/Lease/Ta
KBA Docusys Inc
2,860.03
229918
02/03/2016
General Fund
R.P. Comm. Cntr /Rent/Lease/Ta
KBA Docusys Inc
682.51
229918
02/03/2016
General Fund
Rent, Lease & Taxes - SrC
KBA Docusys Inc
411.11
229918
02/03/2016
General Fund
Sports Center /Rent/Lease/Tax
KBA Docusys Inc
315.37
229918
02/03/2016
General Fund
Animal Control / Eqpt Lease
KBA Docusys Inc
304.50
229918
02/03/2016
General Fund
Pac/Admin /Rent/Lease/Tax
KBA Docusys Inc
402.37
229918
02/03/2016
General Fund
Publ Works Gen /Rent/Lease/Ta
KBA Docusys Inc
68.52
229918
02/03/2016
General Fund
Streets/Rent/Leases
KBA Docusys Inc
68.52
229918
02/03/2016
General Fund
Storm Drains /Rent/Lease/Ta
KBA Docusys Inc
68.52
229918
02/03/2016
General Fund
Parks/Equipment Leases
KBA Docusys Inc
68.52
229918
02/03/2016
Sewer Utility Fund
Sewer Entr. /Equipment Leas
KBA Docusys Inc
68.52
229918
02/03/2016
Water Utility Fund
Water Entr. /Rent/Lease/Ta
KBA Docusys Inc
68.51
Check Total:
7,977.48
229919
02/03/2016
General Fund
Training & Travel - PS
JASON KRAUSS
1,000.00
Check Total:
1,000.00
229920
02/03/2016
General Fund
Training & Travel - Fire
ERIC MATZEN
36.00
Check Total:
36.00
229921
02/03/2016
General Fund
Training & Travel - City Mgr
MAUREEN KANE & ASSO INC
1,550.00
Check Total:
1,550.00
229922
02/03/2016
General Fund
Finance /Contractual S
MGT of America Inc
1,500.00
Check Total:
1,500.00
229923
02/03/2016
General Fund
Bldg Permit Fees - DS
Northbay Permit Services
89.00
229923
02/03/2016
General Fund
Building Stanrds Spec Rev - DS
Northbay Permit Services
1.00
Check Total:
90.00
229924
02/03/2016
Water Utility Fund
PW/Recruitment
Occu-Med LTD
228.50
229924
02/03/2016
General Fund
Supplies - Police
Occu-Med LTD
540.00
229924
02/03/2016
General Fund
Park Maint/Recruitment
Occu-Med LTD
331.50
Check Total:
1,100.00
229925
02/03/2016
General Fund
Finance/Recruitment
Occupational Health Centers of California
81.50
229925
02/03/2016
Sewer Utility Fund
Workers Comp - SWR Entr
Occupational Health Centers of California
81.50
Check Total
163.00
229926
02/03/2016
General Fund
Training & Travel - Fire
Garrett Piland
72.00
Check Total:
72.00
229927
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Powerplan
31.67
229927
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Powerplan
115.10
229927
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Powerplan
132.15
229927
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Powerplan
291.98
229927
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Powerplan
-146.77
229927
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Powerplan
37.71
Check Total:
461.84
229928
02/03/2016
General Fund
Self Insured Losses -Parks
Ross Recreation Equipment, Inc.
1,128.94
Check Total:
1,128.94
229929
02/03/2016
General Fund
City Manager/Contingency
Rotary Club of Rohnert Park-Cotati
285.00
229929
02/03/2016
General Fund
City Manager/Contingency
Rotary Club of Rohnert Park-Cotati
83.00
Check Total:
368.00
229930
02/03/2016
General Fund
Animal Shelter Bldg/Facilty M
Roto -Rooter Plumbers
461.44
Check Total:
461.44
229931
02/03/2016
General Fund
Training & Travel - Fire
SANTA ROSA JR COLLEGE
524.81
Check Total:
524.81
229932
02/03/2016
General Fund
Training & Travel - Fire
Santa Rosa Junior College
84.00
Check Total:
84.00
229933
02/03/2016
General Fund
Training & Travel - Fire
Anthony Savas
36.00
Check Total:
36.00
229934
02/03/2016
General Fund
Training & Travel - Fire
ANDREW SMITH
180.00
Check Total:
180.00
229935
02/03/2016
General Fund
Building Permit Fees
Solar City
160.00
229935
02/03/2016
General Fund
Building Standards Special Rev
Solar City
1.00
Check Total:
161.00
229936
02/03/2016
General Fund
Fire /Dues & Subscr
SONOMA COUNTY FIRE CHIEF'S ASS
400.00
Check Total:
400.00
229937
02/03/2016
General Fund
Training & Travel - Fire
State Fire Training
40.00
Check Total:
40.00
229938
02/03/2016
General Fund
Training & Travel - DS
SunGard Public Sector Inc.
4,668.84
Check Total:
4,668.84
229939
02/03/2016
General Fund
Ps Main Station Bldg/Facilty
ABM Janitorial North Calif -LA
1,767.00
229939
02/03/2016
General Fund
Publ Works Gen Bldg/Facilty
ABM Janitorial North Calif -LA
263.00
229939
02/03/2016
General Fund
Animal Shelter Bldg/Facilty M
ABM Janitorial North Calif -LA
561.00
229939
02/03/2016
General Fund
City Hall Bldg/Facilty
ABM Janitorial North Calif -LA
803.00
229939
02/03/2016
Sewer Utility Fund
Sewer Entr. Bldg/Facilty
ABM Janitorial North Calif -LA
133.37
229939
02/03/2016
General Fund
Gold Ridge/Bldg/Facility
ABM Janitorial North Calif -LA
1,084.32
229940
229940
229941
229942
229942
229943
229944
229945
229946
229947
229948
229949
229950
229951
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
General Fund
General Fund
Sewer Utility Fund
General Fund
ISF - Fleet
ISF - Information Technology
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Fire /Uniforms
Fire /Uniforms
Sewer Entr. /Spec Dept Equ
SC/ Repairs & Maintenance
Uniforms & Laundry Service-Fle
Telephone - IT
Animal Shelter /Telephone
R.P. Comm. Cntr /Telephone
P/S Bldg -North /Telephone
Publ Works Gen /Telephone
P/S Bldg -North /Telephone
Ps Main Station /Telephone
R.P. Comm. Cntr /Telephone
City Hall /Telephone
Check Total:
All Star Fire Equipment, Inc.
All Star Fire Equipment, Inc.
Check Total:
Allemand Electric Supply
Check Total:
Aramark Uniform Services
Aramark Uniform Services
Check Total:
AT&T
Check Total:
AT&T
Check Total:
AT&T
Check Total:
AT&T
Check Total:
AT&T
Check Total:
AT&T
Check Total:
AT&T
Check Total:
AT&T
Check Total:
AT&T
Check Total:
4,611.69
255.56
270.66
526.22
833.30
833.30
50.88
18.79
69.67
2,703.00
2,703.00
75.14
75.14
17.76
17.76
37.41
37.41
36.90
36.90
36.30
36.30
728.60
728.60
37.44
37.44
193.37
193.37
229952
02/03/2016
General Fund
City Hall /Telephone
AT&T
72.94
Check Total:
72.94
229953
02/03/2016
General Fund
City Hall /Telephone
AT&T
1,559.61
Check Total:
1,559.61
229954
02/03/2016
ISF - Information Technology
Telephone - IT
AT&T
55.16
Check Total:
55.16
229955
02/03/2016
General Fund
City Hall /Telephone
AT&T
108.45
Check Total:
108.45
229956
02/03/2016
General Fund
City Hall /Telephone
AT&T
72.94
Check Total:
72.94
229957
02/03/2016
General Fund
Animal Shelter /Telephone
AT&T
37.41
Check Total:
37.41
229958
02/03/2016
Sewer Utility Fund
Sewer Entr. /Telephone
AT&T
173.45
Check Total:
173.45
229959
02/03/2016
General Fund
Ps Main Station /Telephone
AT&T
35.72
Check Total:
35.72
229960
02/03/2016
General Fund
Ps Main Station /Telephone
AT&T
278.82
Check Total:
278.82
229961
02/03/2016
General Fund
P/S Bldg -South /Telephone
AT&T
339.15
Check Total:
339.15
229962
02/03/2016
General Fund
Publ Works Gen /Telephone
AT&T
72.95
Check Total:
72.95
229963
02/03/2016
General Fund
P/S Bldg -South /Telephone
AT&T
37.41
Check Total:
37.41
229964
02/03/2016
General Fund
H Pool /Telephone
AT&T
17.76
Check Total:
17.76
229965
02/03/2016
General Fund
Benecia Pool /Telephone
AT&T
17.89
Check Total:
17.89
229966
02/03/2016
General Fund
Magnolia Pool /Telephone
AT&T
17.76
Check Total:
17.76
229967
02/03/2016
ISF - Fleet
Supplies - Fleet
B.W.S. Distributors, Inc
235.50
Check Total:
235.50
229968
02/03/2016
General Fund
Fire /Spec Dept Equ
BAUER COMPRESSORS
760.33
Check Total:
760.33
229969
02/03/2016
General Fund
Medications - AS
Bayer HealthCare, LLC
778.47
Check Total:
778.47
229970
02/03/2016
General Fund
Fire /Spec Dept Equ
Belkorp AG, LLC
58.00
Check Total:
58.00
229971
02/03/2016
General Fund
Police/Recruitment/Hiring Gen
Bettin Investigations
1,301.62
Check Total:
1,301.62
229972
02/03/2016
General Fund
Supplies - Streets & Bike
Bodean Company
320.68
Check Total:
320.68
229973
02/03/2016
General Fund
Developer Refundable Deposits
BRELJE & RACE CONSULTING
1,340.00
229973
02/03/2016
General Fund
2297 Revenue - DS
BRELJE & RACE CONSULTING
-1,340.00
229973
02/03/2016
General Fund
2297 Expenses
BRELJE & RACE CONSULTING
1,340.00
229973
02/03/2016
General Fund
Developer Refundable Deposits
BRELJE & RACE CONSULTING
560.00
229973
02/03/2016
General Fund
2297 Revenue - DS
BRELJE & RACE CONSULTING
-560.00
229973
02/03/2016
General Fund
2297 Expenses
BRELJE & RACE CONSULTING
560.00
229973
02/03/2016
Sewer Captial Project Fund
WW -24 Sewer Pipe Lining Projct
BRELJE & RACE CONSULTING
3,602.50
229973
02/03/2016
Capital Projects Fund
OF -55 PS Main HVAC Replcmnt
BRELJE & RACE CONSULTING
3,555.00
229973
02/03/2016
General Fund
Developer Refundable Deposits
BRELJE & RACE CONSULTING
480.00
229973
02/03/2016
General Fund
2297 Revenue - DS
BRELJE & RACE CONSULTING
-480.00
229973
02/03/2016
General Fund
2297 Expenses
BRELJE & RACE CONSULTING
480.00
229973
02/03/2016
Sewer Captial Project Fund
WW -24 Sewer Pipe Lining Projct
BRELJE & RACE CONSULTING
9,935.00
229973
02/03/2016
Capital Projects Fund
OF -55 PS Main HVAC Replcmnt
BRELJE & RACE CONSULTING
5,870.25
Check Total:
25,342.75
229974
02/03/2016
General Fund
Legal Dept / Legal Fees
Burke, Williams & Sorensen, LLP
20,933.86
229974
02/03/2016
Gas Tax Fund(2105, 2106, 2107)
Legal fees - Gas Tax'
Burke, Williams & Sorensen, LLP
513.00
229974
02/03/2016
Capital Projects Fund
Southeast Dist. Specific Plan
Burke, Williams & Sorensen, LLP
897.00
229974
02/03/2016
General Fund
Legal Dept / Legal Fees
Burke, Williams & Sorensen, LLP
3,071.12
229974
02/03/2016
General Fund
Legal Dept / Legal Fees
Burke, Williams & Sorensen, LLP
1,626.56
229974
02/03/2016
Water Utility Fund
Water Entr. /Professional
Burke, Williams & Sorensen, LLP
563.16
229974
02/03/2016
Recycled Water Utility Fund
Legal fees - RW
Burke, Williams & Sorensen, LLP
624.00
229974
02/03/2016
Casino Public Service
RPSC Legal
Burke, Williams & Sorensen, LLP
480.48
229974
02/03/2016
General Fund
Developer Refundable Deposits
Burke, Williams & Sorensen, LLP
1,802.70
229974
02/03/2016
General Fund
2297 Revenue - DS
Burke, Williams & Sorensen, LLP
-1,802.70
229974
02/03/2016
General Fund
2297 Expenses
Burke, Williams & Sorensen, LLP
1,802.70
229974
02/03/2016
General Fund
Developer Refundable Deposits
Burke, Williams & Sorensen, LLP
2,163.20
229974
02/03/2016
General Fund
2297 Revenue - DS
Burke, Williams & Sorensen, LLP
-2,163.20
229974
02/03/2016
General Fund
2297 Expenses
Burke, Williams & Sorensen, LLP
2,163.20
229974
02/03/2016
General Fund
Non -Department/ Legal
Burke, Williams & Sorensen, LLP
6,531.19
229974
02/03/2016
General Fund
Developer Refundable Deposits
Burke, Williams & Sorensen, LLP
43,038.83
229974
02/03/2016
General Fund
2297 Revenue - DS
Burke, Williams & Sorensen, LLP
-43,038.83
229974
02/03/2016
General Fund
2297 Expenses
Burke, Williams & Sorensen, LLP
43,038.83
229974
02/03/2016
General Fund
Legal Dept / Legal Fees
Burke, Williams & Sorensen, LLP
521.56
Check Total:
83,092.70
229975
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Cal -Line Equipment, Inc
161.28
Check Total:
161.28
229976
02/03/2016
Water Utility Fund
Water Entr. /Professional
Caltest-Analytical Laboratory
9,346.60
Check Total:
9,346.60
229977
02/03/2016
Capital Projects Fund
Sports Ctr Locker -room Rehab
Carr's Construction Services Inc
36,067.80
229977
02/03/2016
Capital Projects Fund
City Cap Projects Retention
Carr's Construction Services Inc
-1,803.39
Check Total:
34,264.41
229978
02/03/2016
Water Utility Fund
Supplies - WTR Entr
Castino Restaurant Equipment & Supply h
163.25
229978
02/03/2016
General Fund
Supplies - Park Maint
Castino Restaurant Equipment & Supply h
163.00
Check Total:
326.25
229979
02/03/2016
General Fund
Supplies - DS
CDW Government
330.79
Check Total:
330.79
229980
02/03/2016
Capital Projects Fund
Senior Center Flooring
Century Carpet Inc
1,895.00
229980
02/03/2016
General Fund
Donations - SrC
Century Carpet Inc
-1,895.00
229980
02/03/2016
General Fund
Dontns Restrcd 4 SrCr Cap Outl
Century Carpet Inc
1,895.00
Check Total:
1,895.00
229981
02/03/2016
Capital Projects Fund
TR -99 RPX Rehab Ph 2
COASTLAND CIVIL
581.43
229981
02/03/2016
Capital Projects Fund
RPX Rehab
COASTLAND CIVIL
610.93
Check Total:
229984
02/03/2016
Capital Projects Fund
University Dist. Specific Plan
Check Total:
1,192.3 6
229982
02/03/2016
General Fund
Non-Deptmental - Cont Svcs
COMMUNICATION LEASING
324.97
229982
02/03/2016
General Fund
Non-Deptmental - Cont Svcs
COMMUNICATION LEASING
422.47
229982
02/03/2016
General Fund
Non-Deptmental - Cont Svcs
COMMUNICATION LEASING
422.47
229982
02/03/2016
General Fund
Non-Deptmental - Cont Svcs
COMMUNICATION LEASING
97.48
229984
02/03/2016
General Fund
2297 Expenses
Check Total:
1,267.39
229983
02/03/2016
General Fund
Medications - AS
Complete Welders Supply
31.00
Check Total:
229984
02/03/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
229984
02/03/2016
General Fund
Developer Refundable Deposits
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Revenue - DS
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Expenses
CSG Consultants Inc
229984
02/03/2016
General Fund
Developer Refundable Deposits
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Revenue - DS
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Expenses
CSG Consultants Inc
229984
02/03/2016
General Fund
Developer Refundable Deposits
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Revenue - DS
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Expenses
CSG Consultants Inc
229984
02/03/2016
General Fund
Developer Refundable Deposits
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Revenue - DS
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Expenses
CSG Consultants Inc
229984
02/03/2016
Capital Projects Fund
Southeast Dist. Specific Plan
CSG Consultants Inc
229984
02/03/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
229984
02/03/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
229984
02/03/2016
General Fund
Developer Refundable Deposits
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Revenue - DS
CSG Consultants Inc
229984
02/03/2016
General Fund
2297 Expenses
CSG Consultants Inc
229984
02/03/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
229984
02/03/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
229985
02/03/2016
Sewer Captial Project Fund
229985
02/03/2016
Capital Projects Fund
229985
02/03/2016
Capital Projects Fund
229986
02/03/2016
General Fund
229986
02/03/2016
General Fund
229986
02/03/2016
Casino Public Service
WW -17 Eastside Trunk Sewr Ph 3
TR -26 Snyder Wideng-SW to MedC
PR -79 Com Ctr Pkg Lot Overlay
Streets & Bike /Contractual S
Streets & Bike /Contractual S
RPSC/ Contracted Services
DATA INSTINCTS
DATA INSTINCTS
DATA INSTINCTS
Check Total:
Check Total:
DC Electric Group Inc.
DC Electric Group Inc.
DC Electric Group Inc.
31.00
2,520.00
160.00
-160.00
160.00
80.00
-80.00
80.00
80.00
-80.00
80.00
80.00
-80.00
80.00
2,400.00
800.00
4,900.00
1,200.00
-1,200.00
1,200.00
7,140.00
1,600.00
20,960.00
343.20
1,154.40
62.40
1,560.00
18,515.00
4,663.75
430.50
229986
02/03/2016
General Fund
JEPA Mtn/Contractual Services
DC Electric Group Inc.
143.50
229986
02/03/2016
General Fund
Streets & Bike /Contractual S
DC Electric Group Inc.
4,701.22
229986
02/03/2016
General Fund
Streets & Bike /Contractual S
DC Electric Group Inc.
156.38
Check Total:
28,610.35
229987
02/03/2016
General Fund
Supplies - Police
Dogfather K9 Connections
570.00
Check Total:
570.00
229988
02/03/2016
Capital Projects Fund
PR -69 M Park Tennis Ct. Rehab
Dryco Construction
163,424.00
229988
02/03/2016
Capital Projects Fund
City Cap Projects Retention
Dryco Construction
-8,171.20
229988
02/03/2016
Capital Projects Fund
PR -69 M Park Tennis Ct. Rehab
Dryco Construction
10,416.75
229988
02/03/2016
Capital Projects Fund
City Cap Projects Retention
Dryco Construction
-520.84
Check Total:
165,148.71
229989
02/03/2016
Capital Projects Fund
Dowdell Ave Construction
Dudek
130.00
229989
02/03/2016
General Fund
Developer Refundable Deposits
Dudek
720.00
229989
02/03/2016
General Fund
2297 Revenue - DS
Dudek
-720.00
229989
02/03/2016
General Fund
2297 Expenses
Dudek
720.00
229989
02/03/2016
Capital Projects Fund
Southeast Dist. Specific Plan
Dudek
570.00
229989
02/03/2016
Capital Projects Fund
Northwest Specific Plan 2012
Dudek
270.00
229989
02/03/2016
Capital Projects Fund
University Dist, Specific Plan
Dudek
11,789.00
229989
02/03/2016
General Fund
Developer Refundable Deposits
Dudek
8,413.25
229989
02/03/2016
General Fund
2297 Revenue - DS
Dudek
-8,413.25
229989
02/03/2016
General Fund
2297 Expenses
Dudek
8,413.25
229989
02/03/2016
Capital Projects Fund
Sonoma Mtn Village Project
Dudek
180.00
Check Total:
22,072.25
229990
02/03/2016
Water Utility Fund
Water Entr/Contractual Svs
E&M ELECTRIC & MACHINERY, INC.
10,350.00
Check Total:
10,350.00
229991
02/03/2016
Water Utility Fund
Water Entr/Contractual Svs
Economy Plumbing
150.00
Check Total:
150.00
229992
02/03/2016
General Fund
Dev Svs / Recruitment
EMPLOYMENT SCREENING
56.00
229992
02/03/2016
General Fund
Finance/Recruitment
EMPLOYMENT SCREENING
56.00
229992
02/03/2016
General Fund
Park Maint/Recruitment
EMPLOYMENT SCREENING
120.50
Check Total:
232.50
229993
02/03/2016
General Fund
Dev Svs /Dues & Subscr
Engineering News -Record
79.95
Check Total:
79.95
229994
02/03/2016
ISF - Fleet
Supplies - Fleet
Eureka Oxygen Co.
71.96
Check Total:
71.96
229995
02/03/2016
General Fund
City Hall Bldg/Facilty
First Alarm Sercurities Services
772.50
229995
02/03/2016
Sewer Utility Fund
Sewer Entr. /Professional
First Alarm Sercurities Services
893.01
229995
02/03/2016
Sewer Utility Fund
Sewer Entr. /Professional
First Alarm Sercurities Services
289.23
Check Total:
1,954.74
229996
02/03/2016
ISF - Fleet
FleetNehicle Repair & Maint
FISHER WIRELESS
651.61
Check Total:
651.61
229997
02/03/2016
General Fund
Senior Ctr Bldg/Facilty
Fishman Supply Company
477.65
229997
02/03/2016
General Fund
SC/ Repairs & Maintenance
Fishman Supply Company
557.80
229997
02/03/2016
General Fund
Burt/Ave Rec Cr Bldg/Facilty
Fishman Supply Company
21.16
Check Total:
1,056.61
229998
02/03/2016
General Fund
Police /Gas & Oil
Flyers Energy
218.42
229998
02/03/2016
General Fund
Police /Gas & Oil
Flyers Energy
-218.42
229998
02/03/2016
General Fund
Police /Gas & Oil
Flyers Energy
472.72
229998
02/03/2016
General Fund
Fire /Gas & Oil
Flyers Energy
623.28
229998
02/03/2016
General Fund
Police /Gas & Oil
Flyers Energy
267.36
229998
02/03/2016
General Fund
Unleaded Fuel Inventory
Flyers Energy
940.02
229998
02/03/2016
General Fund
Unleaded Fuel Inventory
Flyers Energy
539.20
229998
02/03/2016
General Fund
Police /Gas & Oil
Flyers Energy
395.22
229998
02/03/2016
ISF - Fleet
FleetNehicle Repair & Maint
Flyers Energy
770.93
229998
02/03/2016
General Fund
Unleaded Fuel Inventory
Flyers Energy
869.54
229998
02/03/2016
General Fund
Police /Gas & Oil
Flyers Energy
410.35
Check Total:
5,288.62
229999
02/03/2016
General Fund
Benecia Pool Bldg/Facilty
Friedman's
66.36
229999
02/03/2016
General Fund
Benecia Pool Bldg/Facilty
Friedman's
0.30
229999
02/03/2016
General Fund
Sales Tax Payable
Friedman's
-0.30
229999
02/03/2016
General Fund
Benecia Pool Bldg/Facilty
Friedman's
22.75
229999
02/03/2016
General Fund
Benecia Pool Bldg/Facilty
Friedman's
0.11
229999
02/03/2016
General Fund
Sales Tax Payable
Friedman's
-0.11
Check Total:
89.11
230000
02/03/2016
General Fund
Supplies - AS
Frizelle-Enos Company
1.06
230000
02/03/2016
General Fund
Supplies - AS
Frizelle-Enos Company
250.40
230000
02/03/2016
General Fund
Sales Tax Payable
Frizelle-Enos Company
-1.06
Check Total:
250.40
230001
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
GCR Tires & Service
589.46
Check Total:
589.46
230002
02/03/2016
Sewer Captial Project Fund
WW-24 Sewer Pipe Lining Projct
GHD
717.00
Check Total:
717.00
230003
02/03/2016
Capital Projects Fund
PR-79 Com Ctr Pkg Lot Overlay
GHILOTTI CONSTRUCTION CO
7,833.39
230003
02/03/2016
Sewer Captial Project Fund
WW-17 Eastside Trunk Sewr Ph 3
GHILOTTI CONSTRUCTION CO
43,083.64
230003
02/03/2016
Capital Projects Fund
TR-26 Snyder Wideng-SW to MedC
GHILOTTI CONSTRUCTION CO
144,917.68
230003
02/03/2016
Capital Projects Fund
City Cap Projects Retention
GHILOTTI CONSTRUCTION CO
-391.67
230003
02/03/2016
Capital Projects Fund
City Cap Projects Retention
GHILOTTI CONSTRUCTION CO
-7,245.88
230003
02/03/2016
Sewer Captial Project Fund
Sewer Retention Payable
GHILOTTI CONSTRUCTION CO
-2,154.18
Check Total:
186,042.98
230004
02/03/2016
General Fund
Supplies - RP Comm Cntr
Grainger, Inc.
41.03
Check Total:
41.03
230005
02/03/2016
Capital Projects Fund
RPX Rehab
Green Valley Consulting Engineers
10,202.00
Check Total:
10,202.00
230006
02/03/2016
General Fund
Animal Control /Contractual S
Barbara Leach, D.V.M.
2,300.00
Check Total:
2,300.00
230007
02/03/2016
General Fund
Sports Center/ Recruitment
Occupational Health Centers of California
81.50
230007
02/03/2016
General Fund
Theatre/Recruitment
Occupational Health Centers of California
81.50
230007
02/03/2016
General Fund
Sports Center/ Recruitment
Occupational Health Centers of California
81.50
230007
02/03/2016
Water Utility Fund
PW/Recruitment
Occupational Health Centers of California
38.50
Check Total:
283.00
230008
02/03/2016
General Fund
Office Supplies - Comm Cntr
Office Depot
107.31
Check Total:
107.31
230009
02/03/2016
General Fund
Bldg Permit Fees - DS
Raley's
3,264.00
Check Total:
3,264.00
230010
02/03/2016
General Fund
Dev Svs /Contractual Services
Shums Coda Associates Inc
10,920.00
Check Total:
10,920.00
230011
02/03/2016
Capital Projects Fund
Southeast Dist. Specific Plan
The Community Voice
528.00
230011
02/03/2016
General Fund
Other Services
The Community Voice
456.00
230011
02/03/2016
General Fund
Dev Svs/Advertising/Promo
The Community Voice
78.00
Check Total:
1,062.00
230012
02/03/2016
General Fund
Non-Deptmental - Cont Svcs
Union Bank Trust Department- Fees
875.00
Check Total:
875.00
230013
02/03/2016
General Fund
Productions/Production
US Bank
436.24
230013
02/03/2016
General Fund
Productions/Production
US Bank
39.95
230013
02/03/2016
General Fund
Productions/Production
US Bank
125.00
230013
02/03/2016
General Fund
Productions/Production
US Bank
10.00
230013
02/03/2016
General Fund
Pac /Marketing
US Bank
170.00
230013
02/03/2016
General Fund
Productions/Production
US Bank
3.50
230013
02/03/2016
General Fund
Pro ductions/Production
US Bank
35.83
230013
02/03/2016
General Fund
Sales Tax Payable
US Bank
-35.83
230013
02/03/2016
General Fund
Sales Tax Payable
US Bank
-3.50
Check Total:
781.19
230014
02/03/2016
General Fund
Travel & Meals - SrC
US Bank
3.77
230014
02/03/2016
General Fund
Supplies - SpC
US Bank
19.50
230014
02/03/2016
General Fund
Supplies - SpC
US Bank
101.00
230014
02/03/2016
General Fund
SC/ Repairs & Maintenance
US Bank
521.29
230014
02/03/2016
General Fund
Supplies - SpC
US Bank
56.70
230014
02/03/2016
General Fund
SC/ Concession Purchases
US Bank
23.36
230014
02/03/2016
General Fund
SC/ Concession Purchases
US Bank
341.24
230014
02/03/2016
General Fund
Supplies - SpC
US Bank
8.84
230014
02/03/2016
General Fund
Sales Tax Payable
US Bank
-8.84
Check Total:
1,066.86
230015
02/03/2016
General Fund
Postage & Shipping - Police
US Bank
12.95
230015
02/03/2016
General Fund
Training & Travel - Fire
US Bank
600.00
Check Total:
612.95
230016
02/03/2016
General Fund
Econ Dev/Advertising
US Bank
29.00
230016
02/03/2016
General Fund
City Manager/Community Promo
US Bank
29.99
230016
02/03/2016
General Fund
City Manager /Dues & Subset
US Bank
400.00
230016
02/03/2016
General Fund
City Manager/Community Promo
US Bank
9.99
Check Total:
468.98
230017
02/03/2016
General Fund
Sales Tax Payable
US Bank
0.02
230017
02/03/2016
ISF - Fleet
Fleet/Small Tools
US Bank
0.14
230017
02/03/2016
ISF - Fleet
Fleet/Small Tools
US Bank
101.76
230017
02/03/2016
ISF - Fleet
F1eetNehicle Repair & Maint
US Bank
5.44
230017
02/03/2016
ISF - Fleet
Fleet/Small Tools
US Bank
102.83
230017
02/03/2016
ISF - Fleet
F1eetNehicle Repair & Maint
US Bank
57.94
230017
02/03/2016
ISF - Fleet
Fleet/Small Tools
US Bank
230017
02/03/2016
ISF - Fleet
Supplies - Fleet
US Bank
230017
02/03/2016
General Fund
Sales Tax Payable
US Bank
230017
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
US Bank
230017
02/03/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
US Bank
230017
02/03/2016
General Fund
Sales Tax Payable
US Bank
230017
02/03/2016
ISF - Fleet
Fleet/Small Tools
US Bank
230017
02/03/2016
General Fund
Sales Tax Payable
US Bank
230018
02/03/2016
General Fund
Pro ductions/Production
US Bank
230018
02/03/2016
General Fund
Pro ductions/Production
US Bank
230018
02/03/2016
General Fund
Pro ductions/Production
US Bank
230018
02/03/2016
General Fund
Productions/Production
US Bank
230018
02/03/2016
General Fund
Sales Tax Payable
US Bank
230018
02/03/2016
General Fund
Pro ductions/Production
US Bank
230018
02/03/2016
General Fund
Sales Tax Payable
US Bank
230019
02/03/2016
General Fund
Training & Travel - PS
US Bank
230019
02/03/2016
General Fund
Training & Travel - Fire
US Bank
230019
02/03/2016
General Fund
Postage & Shipping - Fire
US Bank
230019
02/03/2016
General Fund
Training & Travel - Fire
US Bank
230019
02/03/2016
General Fund
Office Supplies - Fire
US Bank
230019
02/03/2016
General Fund
Postage & Shipping - Fire
US Bank
230019
02/03/2016
General Fund
Faclty Non -Routine Main - PS N
US Bank
230019
02/03/2016
General Fund
Faclty Non -Routine Main - PS S
US Bank
230019
02/03/2016
General Fund
Training & Travel - Fire
US Bank
230019
02/03/2016
General Fund
Training & Travel - PS
US Bank
230019
02/03/2016
General Fund
Training & Travel - Fire
US Bank
230019
02/03/2016
General Fund
Training & Travel - Fire
US Bank
230020
02/03/2016
General Fund
Office Supplies - CM
US Bank
230020
02/03/2016
General Fund
Office Supplies - CM
US Bank
230020
02/03/2016
General Fund
Office Supplies - CM
US Bank
230021
02/03/2016
Sewer Utility Fund
Vehicle Gas & Oil
US Bank
230022 02/03/2016 General Fund Office Supplies - PS US Bank
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
32.44
19.58
-0.14
-0.02
0.20
-0.20
0.47
-0.47
319.99
144.59
11.99
11.84
12.65
-12.65
1.05
-1.05
168.42
25.00
583.06
3.54
600.00
26.31
117.20
86.99
86.99
617.60
7.25
3.35
21.60
2,178.89
31.00
55.00
130.00
216.00
23.01
23.01
233.79
Check Total:
233.79
230023
02/03/2016
General Fund
Supplies - Park Maint
US Bank
357.53
230023
02/03/2016
General Fund
Supplies - Park Maint
US Bank
357.97
230023
02/03/2016
General Fund
Supplies - Park Maint
US Bank
83.95
230023
02/03/2016
General Fund
Supplies - Park Maint
US Bank
116.05
230023
02/03/2016
General Fund
Supplies - Park Maint
US Bank
41.06
230023
02/03/2016
General Fund
Supplies - Park Maint
US Bank
-195.74
230023
02/03/2016
General Fund
Supplies - Park Maint
US Bank
870.85
230023
02/03/2016
General Fund
Supplies - Park Maint
US Bank
244.67
Check Total:
1,876.34
230024
02/03/2016
General Fund
Training & Travel - Fire
US Bank
92.00
Check Total:
92.00
230025
02/03/2016
General Fund
Police /Dues & Subscr
US Bank
625.00
230025
02/03/2016
General Fund
Books/Pamphlets - Police
US Bank
68.10
230025
02/03/2016
General Fund
Books/Pamphlets - Police
US Bank
425.80
230025
02/03/2016
General Fund
Police/Recruitment/Hiring Gen
US Bank
36.93
230025
02/03/2016
General Fund
Books/Pamphlets - Police
US Bank
37.26
230025
02/03/2016
General Fund
Sales Tax Payable
US Bank
-37.26
230025
02/03/2016
General Fund
Books/Pamphlets - Police
US Bank
5.61
230025
02/03/2016
General Fund
Sales Tax Payable
US Bank
-5.61
Check Total:
1,155.83
230026
02/03/2016
General Fund
Police / Cell Phone
US Bank
9.49
230026
02/03/2016
General Fund
Police / Cell Phone
US Bank
0.83
230026
02/03/2016
General Fund
Sales Tax Payable
US Bank
-0.83
Check Total:
9.49
230027
02/03/2016
General Fund
Police / Cell Phone
US Bank
76.11
Check Total:
76.11
230028
02/03/2016
Water Utility Fund
Supplies - WTR Entr
US Bank
21.99
230028
02/03/2016
Water Utility Fund
Supplies - WTR Entr
US Bank
71.48
230028
02/03/2016
Sewer Utility Fund
Sewer Entr. /Dues & Subscr
US Bank
81.00
230028
02/03/2016
Water Utility Fund
Supplies - WTR Entr
US Bank
0.18
230028
02/03/2016
General Fund
Sales Tax Payable
US Bank
-0.18
Check Total:
174.47
230029
02/03/2016
ISF - Information Technology
Supplies - IT
US Bank
59.41
230029
02/03/2016
ISF - Information Technology
Training & Travel - ISF IT
US Bank
287.00
230029
02/03/2016
ISF - Information Technology
230029
02/03/2016
ISF - Information Technology
230029
02/03/2016
ISF - Information Technology
230030
02/03/2016
General Fund
230030
02/03/2016
General Fund
230031
02/03/2016
General Fund
230031
02/03/2016
General Fund
230032
230033
230033
230033
230033
230033
230033
230033
230034
230034
230034
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
02/03/2016
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Supplies - IT
Equip less than 5K
Supplies - IT
Training & Travel - PS
Training & Travel - PS
Police /Dues & Subscr
Supplies - Police
Police/Recruitment/Hiring Gen
Postage & Shipping - ABSO
P/S Bldg -North Bldg/Facilty
P/S Bldg -North Bldg/Facilty
Bldg Facility costs - PS South
Postage & Shipping - ABSO
Police/Armory - Police
Postage & Shipping - Police
Postage & Shipping -Animal Svc
Supplies - AS
Office Supplies -Animal Control
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
US Bank
230035
02/03/2016
General Fund
City Manager/Community Promo
US Bank
230035
02/03/2016
General Fund
City Manager/Community Promo
US Bank
230035
02/03/2016
General Fund
City Manager/Community Promo
US Bank
230035
02/03/2016
General Fund
City Manager/Travel & Meetings
US Bank
230035
02/03/2016
General Fund
City Manager /Dues & Subscr
US Bank
230035
02/03/2016
General Fund
City Manager/Community Promo
US Bank
230035
02/03/2016
General Fund
City Manager/Community Promo
US Bank
230035
02/03/2016
General Fund
City Manager/Community Promo
US Bank
230035
02/03/2016
General Fund
City Manager/Community Promo
US Bank
230035
02/03/2016
General Fund
City Manager/Travel & Meetings
US Bank
230035
02/03/2016
General Fund
Office Supplies - CM
US Bank
230035
02/03/2016
General Fund
City Council/ Exp Stafford
US Bank
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
18.45
727.26
94.06
1,186.18
16.00
107.48
123.48
125.00
500.00
625.00
134.79
134.79
225.00
169.67
154.45
19.54
220.88
19.00
26.99
835.53
3.94
11.91
19.95
35.80
65.24
29.43
134.81
25.00
65.00
25.44
8.13
29.90
201.11
70.00
26.62
70.00
Check Total:
750.68
230036
02/03/2016
General Fund
Supplies - Park Maint
US Bank
46.95
230036
02/03/2016
General Fund
Supplies - Park Maint
US Bank
172.67
Check Total:
219.62
230037
02/03/2016
General Fund
P/S Bldg -North /Bldg/Facilty
US Bank
44.50
230037
02/03/2016
General Fund
Bldg Facility costs - PS South
US Bank
40.65
Check Total:
85.15
230038
02/03/2016
General Fund
Supplies - Park Maint
US Bank
203.53
230038
02/03/2016
General Fund
Supplies - Park Maint
US Bank
71.89
230038
02/03/2016
General Fund
Supplies - Park Maint
US Bank
87.70
230038
02/03/2016
General Fund
Supplies - Park Maint
US Bank
0.41
230038
02/03/2016
General Fund
Sales Tax Payable
US Bank
-0.41
Check Total:
363.12
230039
02/03/2016
General Fund
Supplies - Park Maint
US Bank
82.57
230039
02/03/2016
General Fund
Supplies - Park Maint
US Bank
10.28
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
21.24
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
53.72
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
41.28
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
37.17
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
62.22
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
12.92
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
33.53
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
7.05
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
176.23
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
78.72
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
206.61
230039
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
7.04
Check Total:
830.58
230040
02/03/2016
Water Utility Fund
Water Entr. /Small Tools
US Bank
21.72
Check Total:
21.72
230041
02/03/2016
Sewer Utility Fund
Sewer Entr. /Small Tools
US Bank
130.88
230041
02/03/2016
General Fund
Supplies - PW
US Bank
163.10
230041
02/03/2016
Water Utility Fund
Water Entr. /Bldg/Facilty
US Bank
133.77
Check Total:
427.75
230042
02/03/2016
General Fund
Publicity - SpC
US Bank
55.00
230042
02/03/2016
General Fund
Publicity - RP Comm Cntr
US Bank
55.00
230042
02/03/2016
General Fund
Publicity - RP Comm Cntr
US Bank
19.00
230042
02/03/2016
General Fund
Sports Center /Legal
US Bank
3.83
Check Total:
132.83
230043
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
111.34
Check Total:
111.34
230044
02/03/2016
General Fund
Uniforms & Laundry Service-PW
US Bank
152.23
230044
02/03/2016
General Fund
Supplies - PW
US Bank
107.66
230044
02/03/2016
General Fund
Ps Main Station /Bldg/Facilty
US Bank
30.43
Check Total:
290.32
230045
02/03/2016
General Fund
Fire /Spec Dept Equ
US Bank
8.67
230045
02/03/2016
General Fund
Fire /Gas & Oil
US Bank
22.82
230045
02/03/2016
General Fund
Fire /Spec Dept Equ
US Bank
175.60
230045
02/03/2016
General Fund
Training & Travel - Fire
US Bank
198.00
230045
02/03/2016
General Fund
Training & Travel - Fire
US Bank
178.00
230045
02/03/2016
General Fund
Fire /Spec Dept Equ
US Bank
20.96
230045
02/03/2016
General Fund
Fire /Spec Dept Equ
US Bank
43.49
Check Total:
647.54
230046
02/03/2016
General Fund
Supplies - Community Event
US Bank
2.99
230046
02/03/2016
General Fund
Postage & Shipping-RP Com Cntr
US Bank
99.85
Check Total:
102.84
230047
02/03/2016
General Fund
Sports Center/ Recruitment
US Bank
75.00
Check Total;
75.00
230048
02/03/2016
Sewer Utility Fund
Office Supplies - SWR Entr
US Bank
32.61
230048
02/03/2016
Sewer Utility Fund
Office Supplies - SWR Entr
US Bank
43.99
230048
02/03/2016
ISF - Fleet
F1eetNehicle Repair & Maint
US Bank
329.46
230048
02/03/2016
Sewer Utility Fund
Sewer Entr. /Small Tools
US Bank
321.09
230048
02/03/2016
Sewer Utility Fund
Office Supplies - SWR Entr
US Bank
-0.50
230048
02/03/2016
General Fund
Sales Tax Payable
US Bank
0.50
Check Total
727.15
230049
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
37.83
230049
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
36.91
230049
02/03/2016
General Fund
Supplies - Streets & Bike
US Bank
14.02
230049
02/03/2016
General Fund
Training & Travel-Strts & Bike
US Bank
60.00
Check Total:
148.76
230050
02/03/2016
General Fund
Dev Svs /Travel & Meals
US Bank
207.20
230050
02/03/2016
General Fund
Dev Svs /Travel & Meals
US Bank
40.00
Check Total:
247.20
230051
02/03/2016
Water Utility Fund
System Repair - WTR Entr
US bank
6.47
Check Total:
6.47
230052
02/03/2016
General Fund
HR /Contractual Svs
US Bank
2,700.00
230052
02/03/2016
General Fund
Dev Svs / Recruitment
US Bank
75.00
230052
02/03/2016
General Fund
Park Maint/Recruitment
US Bank
75.00
230052
02/03/2016
General Fund
Training & Travel - HR
US Bank
99.00
230052
02/03/2016
General Fund
Finance/Recruitment
US Bank
75.00
230052
02/03/2016
Sewer Utility Fund
PW/Recruitment
US Bank
37.50
230052
02/03/2016
Water Utility Fund
PW/Recruitment
US Bank
37.50
230052
02/03/2016
Sewer Utility Fund
PW/Recruitment
US Bank
92.50
230052
02/03/2016
Water Utility Fund
PW/Recruitment
US Bank
92.50
Check Total:
3,284.00
230053
02/03/2016
General Fund
Senior Ctr /Special Event
US Bank
34.98
230053
02/03/2016
General Fund
Supplies - H Pool
US Bank
70.00
230053
02/03/2016
General Fund
Postage & Shipping-Senior Cntr
US Bank
24.94
230053
02/03/2016
General Fund
Supplies - H Pool
US Bank
374.22
230053
02/03/2016
General Fund
Benecia Pool /Bldg/Facilty
US Bank
181.26
230053
02/03/2016
General Fund
Magnolia Pool /Fac Maintenanc
US Bank
181.26
230053
02/03/2016
General Fund
H Pool Bldg/Facilty
US Bank
181.26
230053
02/03/2016
General Fund
Senior Ctr Bldg/Facilty
US Bank
33.00
230053
02/03/2016
General Fund
Supplies - Community Event
US Bank
-45.41
230053
02/03/2016
General Fund
Senior Ctr /Excursions
US Bank
4.27
230053
02/03/2016
General Fund
Senior Ctr /Excursions
US Bank
4.27
230053
02/03/2016
General Fund
Office Supplies-Senior Cntr
US Bank
200.44
230053
02/03/2016
General Fund
Supplies - H Pool
US Bank
380.62
230053
02/03/2016
General Fund
Supplies - B Pool
US Bank
380.63
230053
02/03/2016
General Fund
Supplies - M Pool
US Bank
380.63
230053
02/03/2016
General Fund
Senior Ctr Bldg/Facilty
US Bank
67.30
230053
02/03/2016
General Fund
H Pool Bldg/Facilty
US Bank
10.55
230053
02/03/2016
General Fund
Supplies - M Pool
US Bank
374.22
230053
02/03/2016
General Fund
Supplies - B Pool
US Bank
374.22
230053
02/03/2016
General Fund
H Pool Bldg/Facilty
US Bank
271.88
Check Total:
3,484.54
230054
02/03/2016
Sewer Utility Fund
Supplies - SWR Entr
US Bank
234.06
Check Total:
234.06
230055
02/03/2016
Water Utility Fund
Training & Travel - WTR PW
US Bank
179.00
230055
02/03/2016
Water Utility Fund
Water Entr. /Spec Dept Equ
US Bank
27.08
Check Total_
206.08
230056
02/04/2016
General Fund
Aflac Payable
AFLAC
1,476.40
230056
02/04/2016
General Fund
Aflac Payable
AFLAC
1,476.40
Check Total:
2,952.80
230057
02/04/2016
General Fund
Employee Expense Advanc
Steve Boggeri
3,860.58
Check Total:
3,860.58
230058
02/04/2016
General Fund
Court Order Payable
CA FRANCHISE TAX BOARD
484.02
Check Total:
484.02
230059
02/04/2016
General Fund
HSABank Payable
HSA Bank
2,306.77
Check Total:
2,306.77
230060
02/04/2016
General Fund
Supp Life W/H Payable
LINCOLN NATIONAL LIFE INS CO
1,131.70
230060
02/04/2016
General Fund
Standard Ins Payable
LINCOLN NATIONAL LIFE INS CO
4,668.26
230060
02/04/2016
General Fund
Life Ins - Retiree Med
LINCOLN NATIONAL LIFE INS CO
990.19
230060
02/04/2016
General Fund
Short Term Disability
LINCOLN NATIONAL LIFE INS CO
2,810.49
Check Total:
9,600.64
230061
02/04/2016
General Fund
PORAC LTD Payable
MYERS-STEVENS & CO, INC
1,548.00
Check Total:
1,548.00
230062
02/04/2016
General Fund
Def Comp Payable-Gw
Nationwide Retirement Solutions
1,819.24
Check Total:
1,819.24
230063
02/04/2016
General Fund
Def Comp Payable-Gw
Nationwide Retirement Solutions
21804.84
230063
02/04/2016
General Fund
Def Comp Payable-Gw
Nationwide Retirement Solutions
1,575.00
230063
02/04/2016
General Fund
Def Comp Payable-Gw
Nationwide Retirement Solutions
200.00
230063
02/04/2016
General Fund
Def Comp Payable-Gw
Nationwide Retirement Solutions
400.00
Check Total:
4,979.84
230064
02/04/2016
General Fund
REMIF Health Ins Payable
Redwood Empire Municipal Insurance Fur
30,929.00
230064
02/04/2016
General Fund
REMIF Health Ins - Ret Med
Redwood Empire Municipal Insurance Fur
50,523.00
230065
230066
230066
230067
230068
230068
230068
230068
230069
230070
230071
230071
230072
230072
230073
230074
230075
230075
230075
02/04/2016
02/04/2016
02/04/2016
02/04/2016
02/04/2016
02/04/2016
02/04/2016
02/04/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Sewer Utility Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Rpea Dues
Scope Dues Payable
Scope Dues Payable
United Way Payable
Eye Care/VSP/Payables
Eye Care - Ret Med
Eye Care - Ret Med
Eye Care - Ret Med
PDA/Contractual Services
Sewer Entr. /Spec Dept Equ
SC/ Concession Purchases
Supplies - RP Comm Cntr
R.P. Comm. Cntr Bldg/Facilty
City Hall Bldg/Facilty
Training & Travel - Fire
R.P. Comm. Cntr /Contractual S
City Manager/Community Promo
City Manager/Travel & Meetings
City Manager/Travel & Meetings
Check Total:
CITY OF ROHNERT PARK
Check Total:
SEIU Local 1021
SEIU Local 1021
Check Total:
United Way
Check Total:
Vision Service Plan - (CA)
Vision Service Plan - (CA)
Vision Service Plan - (CA)
Vision Service Plan - (CA)
Check Total:
AECOM Technical Services Inc
Check Total:
Alhambra & Sierra Springs
Check Total:
Andrea Torrey
Andrea Torrey
Check Total:
Aramark Uniform Services
Aramark Uniform Services
Check Total:
KEITH ASTLEY
Check Total:
Sherry Blanchard
Check Total:
BUSINESS CARD
BUSINESS CARD
BUSINESS CARD
81,452.00
540.00
540.00
33.22
1,084.46
1,117.68
93.26
93.26
473.82
9.52
95.36
509.32
1,088.02
33,395.96
33,395.96
47.04
47.04
165.71
4.00
169.71
167.64
178.00
345.64
72.00
72.00
544.05
544.05
300.00
65.00
0.75
230076
230077
230078
230079
230080
230080
230081
230081
230081
230081
230081
230081
230081
230081
230081
230081
230081
230081
230081
230082
230082
230083
230084
230084
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
02/08/2016
General Fund
General Fund
General Fund
General Fund
General Fund
Sewer Utility Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Capital Projects Fund
Capital Projects Fund
General Fund
General Fund
General Fund
Bank Charges - FIN
Rec Ref Clearing
Ps Main Station /Telephone
Sports Center /Heat/Light/Po
Fire /Gas & Oil
Sewer Entr. /Spec Dept Equ
Shelter Food - AS
Shelter Food - AS
Sales Tax Payable
Shelter Food - AS
Shelter Food - AS
Sales Tax Payable
Shelter Food - AS
Shelter Food - AS
Sales Tax Payable
Shelter Food - AS
Supplies - AS
Supplies - AS
Sales Tax Payable
PR -82 H Pool Heater/Filter/Cir
City Cap Projects Retention
R.P. Comm. Cntr /Contractual S
Police/Recruitment/Hiring Gen
City Hall /Refit/Lease/Ta
Check Total:
Business Card
Check Total:
Child Parent Institute
Check Total:
Comcast
Check Total:
Comcast
Check Total:
Flyers Energy
Flyers Energy
Check Total:
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Check Total:
Gregory Equipment Inc
Gregory Equipment Inc
Check Total:
Bettyjane Hotaling
Check Total:
KBA Docusys Inc
KBA Docusys Inc
365.75
7.72
7.72
500.00
500.00
17.68
17.68
550.58
550.58
826.67
764.66
1,591.33
46.54
0.22
-0.22
46.54
0.22
-0.22
41.83
0.20
-0.20
28.89
185.29
0.90
-0.90
349.09
58,811.00
-2,940.55
55,870.45
5,745.95
5,745.95
2,590.48
2,860.03
230084
02/08/2016
General Fund
R.P. Comm. Cntr /Rent/Lease/Ta
KBA Docusys Inc
682.51
230084
02/08/2016
General Fund
Senior Ctr /Bldg/Facilty
KBA Docusys Inc
411.11
230084
02/08/2016
General Fund
Sports Center /Rent/Lease/Tax
KBA Docusys Inc
315.37
230084
02/08/2016
General Fund
Animal Control / Eqpt Lease
KBA Docusys Inc
304.50
230084
02/08/2016
General Fund
Pac/Admin /Rent/Lease/Tax
KBA Docusys Inc
402.37
230084
02/08/2016
General Fund
Publ Works Gen /Rent/Lease/Ta
KBA Docusys Inc
68.52
230084
02/08/2016
General Fund
Streets/Rent/Leases
KBA Docusys Inc
68.52
230084
02/08/2016
General Fund
Storm Drains /Rent/Lease/Ta
KBA Docusys Inc
68.52
230084
02/08/2016
General Fund
Parks/Equipment Leases
KBA Docusys Inc
68.52
230084
02/08/2016
Sewer Utility Fund
Sewer Entr. /Equipment Leas
KBA Docusys Inc
68.52
230084
02/08/2016
Water Utility Fund
Water Entr. /Rent/Lease/Ta
KBA Docusys Inc
68.51
Check Total:
7,977.48
230085
02/08/2016
General Fund
Gold Ridge /Contractual S
Lajwan Renee Robinson
585.00
230085
02/08/2016
General Fund
Gold Ridge /Contractual S
Lajwan Renee Robinson
144.00
Check Total:
729.00
230086
02/08/2016
General Fund
JEAN LESTANGUET
150.00
Check Total:
150.00
230087
02/08/2016
General Fund
Training & Travel - Fire
ERIC MATZEN
36.00
Check Total:
36.00
230088
02/08/2016
General Fund
Sports Center /Contractual S
Julie McIntyre
210.00
Check Total:
210.00
230089
02/08/2016
Capital Projects Fund
OF -55 PS Main HVAC Replcmnt
Mesa Energy System
159,660.85
230089
02/08/2016
Capital Projects Fund
City Cap Projects Retention
Mesa Energy System
-7,983.04
Check Total:
151,677.81
230090
02/08/2016
General Fund
Rec Ref Clearing
Garcia Otoniel
300.00
Check Total:
300.00
230091
02/08/2016
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
464.45
Check Total:
464.45
230092
02/08/2016
Water Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
83.26
Check Total:
83.26
230093
02/08/2016
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
9.86
Check Total:
9.86
230094
02/08/2016
Water Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
206.93
Check Total:
206.93
234095
02/08/2016
Recycled Water Utility Fund
Purchase of RW
City of Santa Rosa
2,542.81
Check Total:
2,542.81
230096
02/08/2016
General Fund
Training & Travel - Fire
Santa Rosa Junior College
70.00
230096
02/08/2016
General Fund
Training & Travel - Fire
Santa Rosa Junior College
84.00
Check Total:
154.00
230097
02/08/2016
General Fund
Training & Travel - Fire
Santa Rosa Junior College
84.00
Check Total:
84.00
230098
02/08/2016
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
358.71
Check Total:
358.71
230099
02/08/2016
General Fund
R.P. Comm. Cntr /Contractual S
Gay Shelton-Ostadi
343.20
Check Total:
343.20
230100
02/08/2016
General Fund
Training & Travel - Fire
MATTHEW SNODGRASS
72.00
Check Total:
72.00
230101
02/08/2016
General Fund
Sports Center /Contractual S
Sue Stubblebine
234.00
Check Total:
234.00
230102
02/08/2016
General Fund
Police/Recruitment/Hiring Gen
Scott Warnock
1,865.25
230102
02/08/2016
General Fund
Police/Recruitment/Hiring Gen
Scott Warnock
500.00
Check Total:
2,365.25
230103
02/08/2016
General Fund
Sports Center /Contractual S
Fatima Worden
225.00
Check Total:
225.00
230104
02/09/2016
Capital Projects Fund
OF-55 PS Main HVAC Replcmnt
Mesa Energy System
176,615.80
230104
02/09/2016
Capital Projects Fund
City Cap Projects Retention
Mesa Energy System
-8,830.79
Check Total:
167.785.01
230105
02/11/2016
General Fund
Senior Ctr Bldg/Facilty
Aramark Uniform Services
50.67
Check Total:
50.67
230106
02/11/2016
Sewer Utility Fund
Sewer Entr. /Telephone
AT&T
19.77
Check Total:
19.77
230107
02/11/2016
General Fund
Publ Works Gen /Telephone
AT&T
19.77
Check Total:
I9.77
230108
02/11/2016
ISF - Fleet
Fleet/Telephone
AT&T
37.68
Check Total:
37.68
230109
02/11/2016
ISF - Information Technology
Telephone - IT
AT&T
173.52
Check Total:
173.52
230110
02/11/2016
General Fund
Ps Main Station /Telephone
AT&T
99.57
Check Total:
99.57
230111
02/11/2016
General Fund
Publ Works Gen /Telephone
AT&T
17.76
Check Total:
17.76
230112
02/11/2016
General Fund
R.P. Comm. Cntr /Telephone
AT&T
56.82
Check Total
56.82
230113
02/11/2016
General Fund
City Hall /Telephone
AT&T
37.41
Check Total:
37.41
230114
02/11/2016
General Fund
P/S Bldg-North /Telephone
AT&T
168.31
Check Total:
168.31
230115
02/11/2016
General Fund
Benecia Pool /Telephone
AT&T
19.75
Check Total;
19.75
230116
02/11/2016
General Fund
Publ Works Gen /Telephone
AT&T
35.53
Check Total:
35.53
230117
02/11/2016
Sewer Utility Fund
Sewer Entr. /Telephone
AT&T
37.60
Check Total:
37.60
230118
02/11/2016
General Fund
Supplies - Streets & Bike
The Barricade Company
55.70
230118
02/11/2016
General Fund
R.P. Comm. Cntr Bldg/Facilty
The Barricade Company
49.90
230118
02/11/2016
General Fund
R.P. Comm Ctr/ Vehicle Repair
The Barricade Company
49.90
230118
02/11/2016
General Fund
Supplies - Streets & Bike
The Barricade Company
0.72
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.72
230118
02/11/2016
General Fund
Supplies - Storm Drains
The Barricade Company
123.41
230118
02/11/2016
General Fund
Supplies - Storm Drains
The Barricade Company
0.57
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.57
230118
02/11/2016
General Fund
Supplies - Park Maint
The Barricade Company
154.26
230118
02/11/2016
General Fund
Supplies - Park Maint
The Barricade Company
0.71
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.71
230118
02/11/2016
General Fund
Benecia Pool Bldg/Facilty
The Barricade Company
43.19
230118
02/11/2016
General Fund
Benecia Pool Bldg/Facilty
The Barricade Company
0.20
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.20
230118
02/11/2016
Water Utility Fund
System Repair - WTR Entr
The Barricade Company
405.68
230118
02/11/2016
Water Utility Fund
System Repair - WTR Entr
The Barricade Company
1.82
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-1.82
230118
02/11/2016
General Fund
Supplies - Park Maint
The Barricade Company
77.13
230118
02/11/2016
General Fund
Supplies - Park Maint
The Barricade Company
0.35
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.35
230118
02/11/2016
Water Utility Fund
System Repair - WTR Entr
The Barricade Company
142.16
230118
02/11/2016
Water Utility Fund
System Repair - WTR Entr
The Barricade Company
-4.91
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
4.91
230118
02/11/2016
General Fund
Supplies - Streets & Bike
The Barricade Company
146.90
230118
02/11/2016
General Fund
Supplies - Streets & Bike
The Barricade Company
0.67
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.67
230118
02/11/2016
General Fund
Supplies - Park Maint
The Barricade Company
64.95
230118
02/11/2016
General Fund
Supplies - Park Maint
The Barricade Company
0.30
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.30
230118
02/11/2016
General Fund
Supplies - Storm Drains
The Barricade Company
128.55
230118
02/11/2016
General Fund
Supplies - Storm Drains
The Barricade Company
0.59
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.59
230118
02/11/2016
General Fund
Supplies - Streets & Bike
The Barricade Company
55.21
230118
02/11/2016
General Fund
Supplies - Streets & Bike
The Barricade Company
0.25
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.25
230118
02/11/2016
General Fund
Supplies - Park Maint
The Barricade Company
0.05
230118
02/11/2016
General Fund
Supplies - Park Maint
The Barricade Company
10.77
230118
02/11/2016
General Fund
Sales Tax Payable
The Barricade Company
-0.05
Check Total:
1.507.71
230119
02/11/2016
Capital Projects Fund
University Dist. Specific Plan
Burke, Williams & Sorensen, LLP
10,465.00
230119
02/11/2016
General Fund
Developer Refundable Deposits
Burke, Williams & Sorensen, LLP
6.216.60
230119
02/11/2016
General Fund
2297 Revenue - DS
Burke, Williams & Sorensen, LLP
-6,216.60
230119
02/11/2016
General Fund
2297 Expenses
Burke, Williams & Sorensen, LLP
6,216.60
Check Total:
16,681.60
230120
02/11/2016
Successor Agency Housing Fund
Contractual Svc - Housing
Champion Scaffold Services., Inc.
6,000.00
Check Total.
6,000.00
230121
02/11/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
240.00
230121
02/11/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
420.00
230121
02/11/2016
Capital Projects Fund
Southeast Dist. Specific Plan
CSG Consultants Inc
880.00
230121
02/11/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
1,280.00
230121
02/11/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
6,480.00
230121
02/11/2016
General Fund
2297 Revenue - DS
CSG Consultants Inc
-320.00
230121
02/11/2016
General Fund
2297 Expenses
CSG Consultants Inc
320.00
230121
02/11/2016
General Fund
Developer Refundable Deposits
CSG Consultants Inc
320.00
230121
02/11/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
6,240.00
2=0121
02/11/2016
Capital Projects Fund
University Dist. Specific Plan
CSG Consultants Inc
1,360.00
Check Total:
17,220.00
230122
02/11/2016
General Fund
Developer Refundable Deposits
Dept. of Public Works-Roads
3,038.64
230122
02/11/2016
General Fund
2297 Revenue - DS
Dept. of Public Works-Roads
-3,038.64
230122
02/11/2016
General Fund
2297 Expenses
Dept. of Public Works-Roads
3,038.64
230122
02/11/2016
Capital Projects Fund
RPX Rehab
Dept. of Public Works-Roads
5,357.96
230122
02/11/2016
Capital Projects Fund
RPX Rehab
Dept. of Public Works-Roads
12,038.89
Check Total:
20,435.49
230123
02/11/2016
General Fund
Magnolia Pool /Fac Maintenanc
Eureka Oxygen Co.
97.72
230123
02/11/2016
General Fund
H Pool Bldg/Facilty
Eureka Oxygen Co.
97.72
Check Total:
195.44
230124
02/11/2016
Capital Projects Fund
PR-79 Com Ctr Pkg Lot Overlay
GHD
212.07
230124
02/11/2016
Sewer Captial Project Fund
WW-17 Eastside Trunk Sewr Ph 3
GHD
1,166.41
230124
02/11/2016
Capital Projects Fund
TR-26 Snyder Wideng-SW to MedC
GHD
3,923.37
230124
02/11/2016
Sewer Captial Project Fund
WW-24 Sewer Pipe Lining Projct
GHD
2,456.00
Check Total:
7,757.85
230125
02/11/2016
General Fund
BeneciaPool Bldg/Facilty
Grainger, Inc.
846.08
Check Total:
846.08
230126
02/11/2016
ISF - Fleet
FleetfVehicle Repair & Maint
Hansel Ford
397.80
230126
02/11/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Hansel Ford
42.91
230126
02/11/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Hansel Ford
21.41
230126
02/11/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Hansel Ford
21.41
230126
02/11/2016
ISF - Fleet
Fleet/Vehicle Repair & Maint
Hansel Ford
80.19
Check Total:
563.72
230127
02/11/2016
General Fund
Medications - AS
Henry Schein Animal Health
233.49
230127
02/11/2016
General Fund
Medications - AS
Henry Schein Animal Health
263.77
230127
02/11/2016
General Fund
Medications - AS
Henry Schein Animal Health
310.38
230127
02/11/2016
General Fund
Medications - AS
Henry Schein Animal Health
432.67
230127
02/11/2016
General Fund
Medications - AS
Henry Schein Animal Health
187.60
230127
02/11/2016
General Fund
Medications - AS
Henry Schein Animal Health
517.34
230127
02/11/2016
General Fund
Medications - AS
Henry Schein Animal Health
389.55
Check Total:
2,434.80
230128
02/11/2016
General Fund
Shelter Food - AS
Hill's Pet Nutrition Sales, Inc
251.17
230128
02/11/2016
General Fund
Shelter Food - AS
Hill's Pet Nutrition Sales, Inc
139.69
230128
02/11/2016
General Fund
Shelter Food - AS
Hill's Pet Nutrition Sales, Inc
181.05
230128
02/11/2016
General Fund
Shelter Food - AS
Hill's Pet Nutrition Sales, Inc
23.88
230128
02/11/2016
General Fund
Shelter Food - AS
Hill's Pet Nutrition Sales, Inc
237.75
230128
02/11/2016
General Fund
Shelter Food - AS
Hill's Pet Nutrition Sales, Inc
53.96
Check Total:
887.50
230129
02/11/2016
General Fund
Senior Ctr /Contractual S
The Hitmen Termite & Pest Control
60.00
230129
02/11/2016
General Fund
Animal Shelter /Bldg/Facilty M
The Hitmen Termite & Pest Control
80.00
230129
02/11/2016
General Fund
Sports Center /Contractual S
The Hitmen Termite & Pest Control
60.00
230129
02/11/2016
General Fund
Ps Main Station Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
230129
02/11/2016
General Fund
Burt/Ave Rec Cr /Contractual S
The Hitmen Termite & Pest Control
60.00
230129
02/11/2016
General Fund
City Hall Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
Check Total:
380.00
230130
02/11/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
3.75
230130
02/11/2016
General Fund
Sales Tax Payable
Horizon Distributors Inc.
-3.75
230130
02/11/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
812.31
230130
02/11/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
3.00
230130
02/11/2016
General Fund
Sales Tax Payable
Horizon Distributors Inc.
-3.00
230130
02/11/2016
General Fund
Supplies - Park Maint
Horizon Distributors Inc.
649.14
Check Total:
1,461.45
230131
02/11/2016
Sewer Utility Fund
Uniforms & Laundry Service-Swr
Innovative Screen Printing
27.19
Check Total:
27.19
230132
02/11/2016
ISF - Information Technology
Equip less than 5K
IPswtich, Inc.
1,445.00
230132
02/11/2016
ISF - Information Technology
Equip less than 5K
IPswtich, Inc.
2,362.50
Check Total:
3,807.50
230133
02/11/2016
Sewer Utility Fund
Sewer Entr. /Spec Dept Equ
JWC Environmental LLC
39,271.81
Check Total:
39,271.81
230134
02/11/2016
Water Utility Fund
Water Entr. /Spec Dept Equ
Kelly Moore Paint Company, Inc
53.66
230134
02/11/2016
Water Utility Fund
Water Entr. /Spec Dept Equ
Kelly Moore Paint Company, Inc
16.18
Check Total:
69.84
230135
02/11/2016
General Fund
Animal Control /Contractual S
Koefran Industries
115.00
230135
02/11/2016
General Fund
Animal Control /Contractual S
Koefran Industries
400.00
Check Total:
515.00
230136
02/11/2016
General Fund
Police /Contractual S
Kone Inc
106.71
Check Total:
106.71
230137
02/11/2016
General Fund
Streets & Bike /Contractual S
LEAGUE OF CALIFORNIA CITIES
400.00
230137
02/11/2016
General Fund
City Council /Dues & Subscr
LEAGUE OF CALIFORNIA CITIES
15.146.56
230137
02/11/2016
General Fund
City Council /Dues & Subscr
LEAGUE OF CALIFORNIA CITIES
300.00
Check Total:
15.846.56
230138
02/11/2016
Water Utility Fund
Water Entr. /Spec Dept Equ
Lehr Auto Electric
1.422.75
Check Total:
1.422.75
230139
02/11/2016
General Fund
Supplies - FIN
National Document Solutions, LLC
110.93
230139
02/11/2016
General Fund
Supplies - FIN
National Document Solutions, LLC
226.16
230139
02/11/2016
General Fund
Supplies - DS
National Document Solutions, LLC
25.96
230139
02/11/2016
General Fund
Supplies - DS
National Document Solutions, LLC
25.96
230139
02/11/2016
General Fund
Supplies - PW
National Document Solutions, LLC
25.96
230139
02/11/2016
General Fund
Supplies - CC
National Document Solutions, LLC
25.96
230139
02/11/2016
General Fund
Office Supplies -Senior Cntr
National Document Solutions, LLC
30.96
230139
02/11/2016
General Fund
Supplies - DS
National Document Solutions, LLC
30.97
230139
02/11/2016
General Fund
Supplies - CM
National Document Solutions, LLC
30.97
230139
02/11/2016
General Fund
Office Supplies - PS
National Document Solutions, LLC
128.72
Check Total:
662.55
230140
02/11/2016
Water Utility Fund
System Repair - WTR Entr
National Meter & Automation, Inc.
6.53
Check Total:
6.53
230141
02/11/2016
General Fund
R.P. Comm. Cntr /Bldg/Facilty
North Bay Restaurant Services
580.00
Check Total:
580.00
230142
02/11/2016
General Fund
Office Supplies - PS
Office Depot
-41.81
230142
02/11/2016
General Fund
Office Supplies - Theatre
Office Depot
202.56
230142
02/11/2016
General Fund
Supplies - SpC
Office Depot
155.64
230142
02/11/2016
General Fund
Office Supplies - Comm Cntr
Office Depot
80.61
230142
02/11/2016
General Fund
Office Supplies -Animal Control
Office Depot
51.74
230142
02/11/2016
General Fund
Office Supplies -Animal Control
Office Depot
9.72
230142
02/11/2016
General Fund
Office Supplies - PS
Office Depot
535.76
230142
02/11/2016
General Fund
Office Supplies - PS
Office Depot
18.06
230142
02/11/2016
General Fund
Office Supplies - PS
Office Depot
30.60
230142
02/11/2016
General Fund
Office Supplies - PS
Office Depot
11.85
230142
02/11/2016
General Fund
Office Supplies - CM-
Office Depot
11.41
230142
02/11/2016
General Fund
Office Supplies -Animal Control
Office Depot
39.14
230142
02/11/2016
General Fund
Office Supplies - PS
Office Depot
-43.48
230142
02/11/2016
General Fund
Office Supplies - PS
Office Depot
48.70
230142
02/11/2016
General Fund
Office Supplies - DS
Office Depot
50.42
230142
02/11/2016
Water Utility Fund
Office Supplies - WTR Entr
Office Depot
130.60
230142
02/11/2016
General Fund
Office Supplies - City Hall
Office Depot
808.11
230142
02/11/2016
Sewer Utility Fund
Office Supplies - SWR Entr
Office Depot
109.47
230142
02/11/2016
General Fund
Office Supplies - PS
Office Depot
47.61
230142
02/11/2016
General Fund
Office Supplies - CM
Office Depot
35.70
230142
02/11/2016
General Fund
Supplies - Police
Office Depot
71.42
230142
02/11/2016
General Fund
Office Supplies - CM
Office Depot
21.73
Check Total:
2,385.56
230143
02/11/2016
General Fund
Finance /Contractual S
OFFICE TEAM
1,050.42
230143
02/11/2016
General Fund
Finance /Contractual S
OFFICE TEAM
1.130.40
230143
02/11/2016
General Fund
Finance /Contractual S
OFFICE TEAM
1,130.40
230143
02/11/2016
General Fund
Finance /Contractual S
OFFICE TEAM
791.28
Check Total:
4,102.50
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
27.84
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
205.76
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
226.33
230144
02/11/2016
Water Utility Fund
Water Entr. /Spec Dept Equ
Pace Supply
536.14
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
282.75
230144
02/11/2016
Water Utility Fund
Supplies - WTR Entr
Pace Supply
109.84
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
144.91
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
1.249.86
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
113.10
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
289.28
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
736.91
230144
02/11/2016
Water Utility Fund
Water Entr. /Spec Dept Equ
Pace Supply
606.83
230144
02/11/2016
Water Utility Fund
System Repair - WTR Entr
Pace Supply
361.92
230144
02/11/2016
ISF - Fleet
Fleet/Bldg/Facility Maint
Pace Supply
244.91
230144
02/11/2016
General Fund
Supplies -Park Maint
Pace Supply
361.92
230144
02/11/2016
ISF - Fleet
Fleet/Bldg/Facility Maint
Pace Supply
244.91
230144
02/11/2016
ISF - Fleet
Fleet/Bldg/Facility Maint
Pace Supply
122.45
Check Total:
5,865.66
230145
02/11/2016
General Fund
City Hall /Heat/Light/Po
Pacific Gas & Electric
85.78
Check Total:
85.78
230146
02/11/2016
General Fund
Police /Gas & Oil
PETRO TECH
94.00
Check Total:
94.00
230147
02/11/2016
General Fund
Workers Comp - CC
Redwood Empire Municipal Insurance Fur
301.57
230147
02/11/2016
General Fund
Workers Comp - CM
Redwood Empire Municipal Insurance Fur
6,974.79
230147
02/11/2016
General Fund
Workers Comp - ED
Redwood Empire Municipal Insurance Fur
366.66
230147
02/11/2016
General Fund
Workers Comp - FIN
Redwood Empire Municipal Insurance Fur
10,900.88
230147
02/11/2016
General Fund
Workers Comp - DS
Redwood Empire Municipal Insurance Fur
12,635.65
230147
02/11/2016
General Fund
Workers Comp - HR
Redwood Empire Municipal Insurance Fur
3,853.94
230147
02/11/2016
General Fund
Workers Comp - CH
Redwood Empire Municipal Insurance Fur
169.79
230147
02/11/2016
General Fund
Workers Comp - Police
Redwood Empire Municipal Insurance Fur
89,672.87
230147
02/11/2016
General Fund
Workers Comp - Animal Services
Redwood Empire Municipal Insurance Fur
2,860.02
230147
02/11/2016
General Fund
Workers Comp - PW
Redwood Empire Municipal Insurance Fur
934.98
230147
02/11/2016
General Fund
Workers Comp - Streets
Redwood Empire Municipal Insurance Fur
4,357.85
230147
02/11/2016
General Fund
Workers Comp - Storm Drains
Redwood Empire Municipal Insurance Fur
858.28
230147
02/11/2016
General Fund
Workers Comp - Parks
Redwood Empire Municipal Insurance Fur
3,335.70
230147
02/11/2016
General Fund
Workers Comp - Commission
Redwood Empire Municipal Insurance Fur
501.86
230147
02/11/2016
General Fund
Workers Comp - Community Event
Redwood Empire Municipal Insurance Fur
339.35
230147
02/11/2016
General Fund
Workers Comp - Gold Ridge
Redwood Empire Municipal Insurance Fur
347.09
230147
02/11/2016
General Fund
Workers Comp - Senior Cntr
Redwood Empire Municipal Insurance Fur
1,21 1.06
230147
02/11/2016
General Fund
Workers Comp - B Pool
Redwood Empire Municipal Insurance Fur
640.69
230147
02/11/2016
General Fund
Workers Comp - H Pool
Redwood Empire Municipal Insurance Fur
1,771.86
230147
02/11/2016
General Fund
Workers Comp - M Pool
Redwood Empire Municipal Insurance Fur
651.16
230147
02/11/2016
General Fund
Workers Comp - SpC
Redwood Empire Municipal Insurance Fur
2,453.75
230147
02/11/2016
General Fund
Workers Comp - RP Comm Cntr
Redwood Empire Municipal Insurance Fur
1,122.52
230147
02/11/2016
General Fund
Workers Comp - BARC
Redwood Empire Municipal Insurance Fur
457.48
230147
02/11/2016
General Fund
Workers Comp - LBRC
Redwood Empire Municipal Insurance Fur
184.81
230147
02/11/2016
General Fund
Workers Comp - Golf Course
Redwood Empire Municipal Insurance Fur
57.36
230147
02/11/2016
General Fund
Workers Comp - Theater
Redwood Empire Municipal Insurance Fur
3,313.39
230147
02/11/2016
General Fund
Workers Comp - CasinoSEA
Redwood Empire Municipal Insurance Fur
6,621.55
230147
02/11/2016
General Fund
Workers Comp - PDA
Redwood Empire Municipal Insurance Fur
226.23
230147
02/11/2016
General Fund
Workers Comp - GRIP
Redwood Empire Municipal Insurance Fur
89.67
230147
02/11/2016
General Fund
Workers Comp - JEAP Mtn
Redwood Empire Municipal Insurance Fur
710.11
230147
02/11/2016
Casino Waterway
Workers Comp - WRC
Redwood Empire Municipal Insurance Fur
93.32
230147
02/11/2016
Casino Public Service
Workers Comp - RPSC
Redwood Empire Municipal Insurance Fur
2,233.21
230147
02/11/2016
Rent Appeals Board
Workers Comp - RAB
Redwood Empire Municipal Insurance Fur
182.08
230147
02/11/2016
Sewer Utility Fund
Workers Comp - SWR Entr
Redwood Empire Municipal Insurance Fur
7,616.85
230147
02/11/2016
Water Utility Fund
Workers Comp - WTR Entr
Redwood Empire Municipal Insurance Fur
12,055.95
230147
02/11/2016
Water Utility Fund
Workers Comp - PW WTR
Redwood Empire Municipal Insurance Fur
12,303.35
230147
02/11/2016
Recycled Water Utility Fund
Workers Comp - RW
Redwood Empire Municipal Insurance Fur
366.44
230147
02/11/2016
ISF - Information Technology
Workers Comp - ISF
Redwood Empire Municipal Insurance Fur
2,319.47
230147
02/11/2016
ISF - Fleet
Workers Comp - Fleet
Redwood Empire Municipal Insurance Fur
1,270.46
230147
02/11/2016
Successor Agency Housing Fund
Workers Comp - Housing
Redwood Empire Municipal Insurance Fur
157.95
Check Total:
196,522.00
230148
02/11/2016
General Fund
Developer Refundable Deposits
Sonoma State University
476.00
230148
02/11/2016
General Fund
2297 Revenue - DS
Sonoma State University
-476.00
230148
02/11/2016
General Fund
2297 Expenses
Sonoma State University
476.00
Check Total:
476.00
230149
02/11/2016
ISF - Information Technology
Telephone - IT
Verizon Wireless
144.30
230149
02/11/2016
General Fund
City Hall /Cellular Phone
Verizon Wireless
38.01
230149
02/11/2016
General Fund
Dev Svs /Cell Phone
Verizon Wireless
10.02
230149
02/11/2016
General Fund
Dev Svs /Cell Phone
Verizon Wireless
20.04
230149
02/11/2016
ISF - Information Technology
Cellular Phones - IT
Verizon Wireless
40.29
230149
02/11/2016
General Fund
Police / Cell Phone
Verizon Wireless
20.04
230149
02/11/2016
General Fund
Publ Works Gen /Cellular Phone
Verizon Wireless
10.02
230149
02/11/2016
Sewer Utility Fund
Sewer/Cell Phone
Verizon Wireless
20.02
230149
02/11/2016
Water Utility Fund
Water/Cell Phone
Verizon Wireless
40.04
Check Total:
342.78
230150
02/11/2016
Water Utility Fund
Water Entr. /Small Tools
HDS White Cap Construction Supply
49.78
230150
02/11/2016
Water Utility Fund
Water Entr. /Small Tools
HDS White Cap Construction Supply
0.23
230150
02/11/2016
General Fund
Sales Tax Payable
HDS White Cap Construction Supply
-0.23
Check Total:
49.78
230151
02/11/2016
General Fund
Rec Ref Clearing
Blanca Torres
400.00
Check Total:
400.00
230152
02/11/2016
Capital Projects Fund
Sports Ctr Locker -room Rehab
Carr's Construction Services Inc
74,750.50
230152
02/11/2016
Capital Projects Fund
City Cap Projects Retention
Carr's Construction Services Inc
-3,737.52
Check Total:
71,012.98
230153
02/11/2016
General Fund
Training & Travel - DS
EduCode Registrar, Int'l Code Council
400.00
Check Total:
400.00
230154
02/11/2016
General Fund
Training & Travel - Casino SEA
Fremont Marriott Silicon Valley
275.30
Check Total:
275.30
230155
02/11/2016
General Fund
Rec L1 Liability Ins Clearing
HUB International
2,635.00
230155
02/11/2016
General Fund
R.P. Comm. Cntr /Rp Community
HUB International
-230.50
Check Total:
2,404.50
230156
02/11/2016
General Fund
Training & Travel - City Mgr
DARRIN JENKINS
93.89
Check Total:
93.89
230157
02/11/2016
General Fund
Training & Travel - Casino SEA
Jill Kempf
115.00
Check Total:
115.00
230158
02/11/2016
General Fund
Park Maint /Heat/Light/Po
Pacific Gas & Electric
43.93
Check Total:
43.93
230159
02/11/2016
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
60.90
Check Total:
60.90
230160
02/11/2016
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
13.37
Check Total:
13.37
230161
02/11/2016
General Fund
Rec Ref Clearing
RCHS Cougar Boosters
400.00
Check Total:
400.00
230162
02/11/2016
General Fund
R.P. Comm. Cntr /Contractual S
Kathleen Robinson
31.20
Check Total:
31.20
230163
02/11/2016
General Fund
Rec Ref Clearing
Rohnert Park Chamber of Commerce
85.00
Check Total
85.00
230164
02/11/2016
General Fund
Rec Ref Clearing
Rohnert Park Warriors
910.00
Check Total:
910.00
230165
02/11/2016
General Fund
Training & Travel - City Mgr
Caitlin Saldanha
117.31
Check Total:
117.31
230166
02/11/2016
General Fund
Econ Dev/Travels & Mee
Donald Schwartz
15.00
Check Total:
15.00
230167
02/11/2016
General Fund
R.P. Comm. Cntr /Contractual S
Gay Shelton-Ostadi
156.00
Report Total: 1,777,010.58
AP -Checks for Approval (2/16/2016 - 3:51 PM) Page 36
Check Total:
156.00
230168
02/11/2016
General Fund
R.P. Comm. Cntr /Contractual S
Randy Snyder
1,592.00
230168
02/11/2016
General Fund
R.P. Comm. Cntr /Contractual S
Randy Snyder
48.00
Check Total:
1,640.00
230169
02/11/2016
General Fund
Training & Travel - FIN
Susan Graham
27.09
Check Total
27.09
230170
02/11/2016
General Fund
Thomas Machado
150.00
Check Total:
150.00
230171
02/11/2016
Water Utility Fund
Water Entr/Contractual Svs
Weeks Drilling & Pump Co
7,812.91
230171
02/11/2016
Capital Projects Fund
City Cap Projects Retention
Weeks Drilling & Pump Co
-390.65
Check Total:
7,422.26
Report Total: 1,777,010.58
AP -Checks for Approval (2/16/2016 - 3:51 PM) Page 36
SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
February 23, 2016
Check Numbers: 229974 $326.04
Dated: February 3 - February 16, 2016
TOTAL $326.04
Accounts Payable
Checks for Approval
User: gburke
Printed: 2/16/2016 - 3:51 PM
Check Number Check Date Fund Name
229974 02/03/2016 Successor Agency to the CDC
AP -Checks for Approval (2/16/2016 - 3:51 PM)
�ax*A2 RAT'P''4
0
CALrroa ��
Account Name
Legal Services
Page 1 of 1
Vendor Name
Burke, Williams & Sorensen, LLP
Check Total:
Report Total:
Void Amount
326.04
326.04
ROHNERT PARK FINANCING AUTHORITY
CASH REPORT
TO: The Chairman and Board Members of the
Rohnert Park Financing Authority
Darrin Jenkins, Executive Director
FROM: Betsy Howze, Finance Director
Prepared By: Legenia Gonzalez
DATE: February 16, 2016
CASH BALANCES AS OF JANUARY 31, 2016
2003 Lease Revenue Refunding Bonds:
Lease Revenue Refunding Bonds -Revenue Fund
Lease Revenue Refunding Bonds -Project Fund
2005 Sewer System R.C.O.P.'s Funds:
Certificate Payment Fund
E�
2.00
0.16
3.97
TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $ 6.13
CASH DISTRIBUTION AS OF JANUARY 31, 2016
CASH HELD BY FISCAL AGENTS:
Maturity Interest
Source of
Investment Institution Date Rate
Par Value
Market Value
Valuation
2003 Lease Revenue Refunding Bonds:
Lease Rev Refdg Bds-Revenue Fund:
Blackrock Prov Tfund N/A 0.010%
$ 2.00
$ 2.00
Note (1)
Lease Rev Refdg Bds-Project Fund:
Blackrock Prov Tfund N/A 0.000%
0.16
0.16
Note (1)
Total
$ 2.16
$ 2.16
$
2005 Sewer System RCOP's Funds:
Certificate Payment Fund:
Blackrock Prov Tfund N/A 0.000% $ 3.97 $ 3.97 Note (1)
$ 3.97 $ 3.97
TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $
Investment Yield for JANUARY 31, 2016 0.003%
2.16
3.97
6.13
INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES
The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City
of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006.
Note (1) The source of valuation for this investment is the month end Union Bank Trust Statements. The Par Value
and Market Value are typically the same as interest is credited and paid monthly.
HOUSING SUCCESSOR AGENCY
OF THE CITY OF ROHNERT PARK
CASH REPORT
TO: The Chairman and Members of the Community
Housing Successor Agency of the City of Rohnert Park
Darrin Jenkins, Executive Director
CASH BALANCES AS OF JANUARY 31, 2016
Low & Moderate Income Housing
Housing Fund Bond Proceeds (2007H TABs)
Debt Service Fund (2007H TABs)
TOTAL HOUSING SUCCESSOR AGENCY CASH
-W
FROM: Betsy Howze, Finance Director
Prepared By: Legenia Gonzalez
DATE: February 16, 2016
$ 2,093,310.38
13,760,393.54
327,390.64
$ 16,181,094.56
CASH DISTRIBUTION AS OF January 31, 2016
Checking Accounts: Interest Rate
Exchange Bank Checking A(#44042 0.030%
2007H TAB'S
Union Bank -Trustee
2007H Redevelopment Project Fund (Housing) Tax Allocation Bonds:
Blackrock Prov Tfund Treas. Note N/A 0.010% $ 13,760,393.54
2007H Tax Allocation Bonds Special Fund:
Blackrock Prov Tfund Treas. Note N/A 0.000% 327,390.64
TOTAL HOUSING SUCCESSOR AGENCY CASH
$13,760,393.54 Note (1)
327,390.64 Note (1)
$ 14,087,784.18 $14,087,784.18
Investment Yield for January 31, 2016 0.012%
$ 2,093,310.38
14, 087, 784.18
$16,181,094.56
INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES
The investments above are in compliance with the investment policy of the Housing Successor Agency of the City of Rohnert Park as
outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. The funds to meet the agency's
expenditures will be determined by the State Department of Finance.
Note (1) The source of valuation for these investments is their respective monthly statements. The Par Value and Market Value for these
investments are typically the same as interest is paid or wired monthly.
REDEVELOPMENT SUCCESSOR AGENCY
OF THE CITY OF ROHNERT PARK
CASH REPORT
TO: The Chairman and Members of the Community
Redevelopment Successor Agency of the City of Rohnert Park
Darrin Jenkins, Executive Director
CASH BALANCES AS OF JANUARY 31, 2016
RPTTF Funds (1)
Debt Service Special Fund (2001 TARBs) (2)
Debt Service Reserve Fund (1999 TABs) (2)
Redevelopment Fund (1999 TABs) (3)
2007R Bond Proceeds (4)
TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH
(1) Appropriated for debt service payments & ROPS obligations.
(2) Required minimum debt service reserves.
(3) Tax Allocation Bond Proceeds residual interest.
(4) 2007R Bond Proceeds committed for City Projects.
"Aw
FROM: Betsy Howze, Finance Director
Prepared By: Legenia Gonzalez
DATE: February 16, 2016
$ 2,879,620.27
97,106.25
1,755,317.44
69.47
500,000.00
$ 5,702,197.82
CASH DISTRIBUTION AS OF JANUARY 31, 2016
Checking Accounts: Interest Rate
Exchange Bank Checking Account #44042 003% $ 2,879,620.27
Exchange Bank Checking Account #44042 0.03% 500,000.00
CASH HELD BY FISCAL AGENTS:
Investment Maturity Interest
Investment Institution Type Dale Rale Par Value Market Value
2001 TARB'S
Union Bank -Trustee
Tax Allocation Refunding Bonds Special Fund:
Blackrock Prov Tfund N/A 0.020% $ 97,106.25 $ 97,106.25 Note (1)
$ 97,106,25 $ 97,106.25 97,106.25
1999 TAB'S:
Union Bank -Trustee
1999 Tax Allocation Bonds Redevelopment Fund:
Blackrock Prov Tfund Treas Note N/A 0010% $ 69,47 $ 69.47 Note (1)
Total 1999 Tax Allocation Bonds Redevelopment Fund $ 69.47 $ 69.47 69.47
Union Bank -Trustee
1999 Tax Allocation Bonds Reserve Fund:
Blackrock Prov Tfund
Treas Note N/A
0010% $
1,755,184.96
$
1,755,184 96
Note (1)
1999 Tax Allocation Bonds Special Fund:
Blackrock Prov Tfund
Treas Note N/A
0010%
132.46
13248
Note (1)
Total 1999 Tax Allocation Bond Fund
$
1,755,317.44
$
1,755,317 44
1,755,317.44
2007R TAB'S
Union Bank -Trustee
2007R Tax Allocation Bonds Special Fund:
Blackrock Prov Tfund
Treas Note N/A
0.000% $
470,084.39
$
470,0134 39
Note (2)
Total 2007R Tax Allocation Bonds Fund
$
470,084.39
$
470,084.39
470,084.39
TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH
$ 5,702,197.82
Investment Yield for
JANUARY 31, 2016
0.021%
INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES
The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as outlined
in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006, Due to the dissolution of the redevelopment agencies by
the State of California the funds to meet the agency's expenditures will by determined by the State Depatment of Finance
Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements The Par Value and Market Value
for these investments are typically the same as interest is paid or wired monthly.
Note(2) The source of valuation for this investment is the January 31, 2016 Union Bank Trust Statements
y City of Rohnert Park
Y Cash Report
As of December 31, 2015
To: The Honorable Mayor & Members of the City Council From: Betsy Howze, Finance Director
Darrin Jenkins, City Manager Prepared By: Lori Newzell
Summary of General Fund Cash
Total General Fund Cash $ 11,514,062.38
Restricted (External) $ 1,107,785.40
Assigned 10,501,263.00
Subtotal (not available to spend) 11,609,048.40
Unassigned $ (94,986.02]
Restricted Detail:
Refundable Deposits $ 992,663.06
Housing Program 80,196.00
Reserve for Senior Center Donations 34,926.34
$ 1,107,785.40
Assigned Detail:
Operating Reserve
$ 3,828,518.00
Contingency Reserve
2,754,259.00
Insured Losses Reserve
998,268.00
Retirement Reserve
1,333,323.00
Vehicle Replacement Reserve
400,000.00
IT Reserve
180,000.00
Retiree Health Savings Reserve
6,895.00
2,676,494.28
$ 10,501,263.00
Enterprise Fund Cash
Water Utility Operations Fund
$
3,989,669.24
Water Capital Fund
Graton Special Enforcement Activity
375,912.00
Water Bond Proceeds
4,018.48
134,808.57
Sewer Utility Operations Fund
Problem Gambling MOU 3.2 Fund
8,187,249.52
Sewer Capital Fund
73,142.41
2,676,494.28
JEPA Deposit - Wastewater
Casino Supplemental MOU 3.4 Fund
500,844.44
Recycled Water Operation Funds
205,000.00
76,104.19
Recycled Water Capital Fund
-
Garbage Utility Operations Fund
_682,688.94
Total Enterprise Fund Cash
$
16,623,771.18
Internal Service Fund Cash
Information Technology Fund
$
127,881.82
Vehicle/Equipment Replacement Fund
538,990.93
Fleet Services Fund
127,780.06
ISF-Infrastructure
714,477.50
Total Internal Service Fund Cash
$
1,509,130.31
Special Revenue Funds
Gas Tax Funds: Sec. 2107 Maint/Const
$ 1,811,190.65
Sec. 2107.5 Eng/Admin
6,070.31
Graton Special Enforcement Activity
344,091.33
Graton Mitigation Fund
4,018.48
Casino Public Safety Capital Contribution
920,162.05
Problem Gambling MOU 3.2 Fund
41,288.59
Casino Waterway MOU 3.3 Fund
73,142.41
Casino Public Service MOU 3.4.2 Fund
1,978,852.72
Casino Supplemental MOU 3.4 Fund
4,478,701.99
Casino Vehicle Contribution
205,000.00
Page 1 of 3
City of Rohnert Park
Cash Report (Continued)
As of December 31, 2015
Special Revenue Funds - (Continued)
Alcohol Beverage Sales Ordinance #70 Fund
76,064.88
Vehicle Abatement Fund
359,494.15
Traffic Safety Fund
262,304.85
General Plan Maintenance Fee Revenue Fund
485,841.69
Spay and Neuter Fee Special Revenue Fund
43,962.84
Federal Asset Forfeiture Special Revenue Fund
25,862.19
State Asset Forfeiture Special Revenue Fund
338,589.76
PAC Capital Facilities Fund
55,902.22
Sports Center Facility Cap Reserve
57,038.26
Per Acre For Development Fee Fund
483,238.92
Sewer Capacity Charge Fund
1,639.38
Refuse Road Impact Fee Fund
892,900.42
Measure M Streets Fund
581,250.81
Traffic Signals Fund
1,507,282.17
Explorer Program Fund
8,491.65
Cal Disability Act Fund
8,694.89
Capital Outlay Fund
202,615.64
Public Facilities Finance Admin Fund
732,600.06
Public Facilities Finance Fee Fund
3,862,488.97
SLESF Fund
185,477.72
DIVCA AB2987/PEG Fees Fund
404,912.08
Traffic Congestion Relief Fund
216,835.16
6.6.2 -Wilfred JEPA Fund
457,202.69
Prop M Fire Assessment
116,270.76
Rent Appeals Board Fund
87,757.14
Copeland Creek Drainage Fund
53.850.19
Total Special Revenue Funds
$ 21,371,088.02
Capital Project Funds
City Capital Projects $ 77,042.29
Wilfred Dowdell Specific Plan Mitigation Program 13,024.24
2007 R Bond Proceeds 3,687,234.28
1999 TAB Bond Proceeds 627,545.62
Total Capital Projects Funds $ 4,404,846.43
Permanent Funds
Performing Arts Center Donations $ 685,914.00
Dorothy Spreckels Endowment Fund (1) 500,000.00
Total Permanent Fund $ 1,185,914.00
Trust & Agency Funds
Rohnert Park Foundation
$ 6,715.00
Federal Seized Assets
443,891.38
State Seized Assets
1,386,784.79
Cash with Fiscal Agent (2002C CSCDA Wastewater Rev Bonds)
_ 0.60
Total Trust & Agency Funds
$ 1,837,391.77
Total Cash All City Funds
$ 58,446,204.09
(1) Per the 1st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund The income of the fund (but no part
of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of Rohnert Park's Dorothy Rohnert
Spreckels Preforming Arts Center."
Page 2 of 3
CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF DECEMBER 31, 2015
Maturity
% of
Portfolio
Investment
Investment
Valuation
Bank Name Type Date
% Int.
Par Value
Market Value
Source
15,820,266.44
Exchange Bk Recreation Checking Ckg N/A
0.030%
$ 32,032.96
$ 32,032.96
Note (1)
Exchange Bk Operating Checking Ckg NIA
0.030%
15 788,233.48
15,788,233.48
Note (1)
Total Business Checking Accounts
0.030%
$ 15,820,268.44
S 15,820,266.44
2,494,587
237
Managed Pools(LAIF/SCIP)
2
Petty Cash Cash N/A
0.000%
$ 3,626.00
$ 3,626.00
Note (2)
WFS Synovus Bank CD 08115/16
0.800%
$ 249,000.00
$ 249,588 14
Note (1)
WFS Comenity Capital Bank CD 08/18116
0800%
250,000.00
250,583.75
Note (1)
WFS Ally Bank CD 08122116
0 900 %
248,000.00
248,791.86
Note (1)
WFS Discover Bank CD 08/22116
0.900%
248,000.00
248,791.86
Note (1)
WFS GE Capital Bank CD 08122/16
0.850%
248,000 00
248,682.74
Note (1)
WFS Goldman Sachs Bank CD 08/22/16
0.800%
249,000 00
249,575.94
Note (1)
WFS Park Natl Bank CD 08122/16
0.850%
250,000.00
250,686.50
Note (1)
WFS Peoples United Bank CD 08122/16
0.850%
248,000.00
248,682 74
Note (1)
WFS Merrick Bank CD 08/29/16
0850%
250,000.00
250,675.50
Note (1)
WFS Bank Leumi USA NY CD 09112116
0.800%
248,000 00
248,527.50
Note (1)
Total CD Investments
0.840%
$ 2,488,000.00
$ 2,494,586.53
State of Calif.-LAIF Pooled N/A
0400%
$ 7,334,001.96
$ 7,334,001 96
Note (3)
So. Co. Investmt. Pool Pooled N/A
0.667%
32,118,053.32
32,118,053.32
Note (4)
Total Managed Pools
0.534%
$ 39,452,055.28
$ 39,452,055.28
Subtotal
0.430%
$.57,763,947.72
$ 57,770,534.25
2002C W/WW Revenue Bonds Inst Pmt Acct.
0.010%
$ -
$ -
Note (5)
2005A CSCDA W/W Rev Bonds -Clearing A/C
0.010%
0.60
060
Note (5)
2005A CSCDA WNW Rev Bonds -Revenue A/C
0.010%
-
-
Note (5)
2005A CSCDA W/W Rev Bonds- Interest Fund
0.010%
Note (5)
2005A CSCDA W/W Rev Bonds -Principal Fd.
0.010%
Note (5)
2005A CSCDA W/W Rev Bonds Inst Pmt Acct.
0.010%
-
Note (5)
2005A CSCDA W/W Rev Bonds -Project Acct.
0.010%
134,808.57
134.808.57
Note (5)
Total Revenue Bonds
0.010%
S 134,809.17
$ 134,809.17
Wilfred Widening Construction Dep M.M NIA
0.050%
$ 46,602.76
$ 46,602.76
Note (6)
JEPA Deposit Ckg N/A
0.070%
500,844.44
500.844.44
Note (7)
Total Dedicated Portfolios
0.060%
$ 547,447.20
$ 547,447.20
Totals
$ 58,446,204.09
$ 58,452.790.62
Note (1) Investments in Medium Term Notes, Certificates of Deposits, checking
and savings accounts.
Note (2) Petty Cash kept in cash drawers at each City cash collection site.
Note (3) These are funds invested in the Local Agency Investment Fund, State
of California. Current Market Value and
Par Value are typically equal. Interest is received quarterly.
Note (4) These are funds invested in the Sonoma County Investment Pool. Current Market Value
and Par Value are
typically equal. Interest is received quarterly.
Note (5) These funds are being held by Union Bank of California.
Note (6) These funds are held as a deposit from Graton Tribe for Wilfred Widening project.
Note (7) These funds are held as a deposit per section 6.1.1 of the Graton Wastewater JEPA.
POOLED INVESTMENT SUMMARY BY TYPE
December 31, 2015
Investment Type
# of
Invmnts
% of
Portfolio
Avg.
YTM
Par Value
Market Value
Average Days
Until Maturity
Business Checking
2
27.07%
0.030%
15,820,266.44
S 15,820,266.44
1
Petty Cash
1
0.01%
0.000%
3,626
3,626
0
CDS-Banks
10
4.26%
0.000%
2,488,000
2,494,587
237
Managed Pools(LAIF/SCIP)
2
67.50%
0534%
39,452,055
39,452,055
1
Cash with Trustee
2
0.23%
0.010%
134,809.17
134,809.17
1
Dedicated Portfolios
2
094%
0.060%
547,44-1.20
547 447.20
1
19
100.00%
$ 58,446,204.09
$ 58,452,790.62
Page 3 of 3
ITEM NO. 6C 1
ROµ NERT PARR
Mission Statement
_ sz "We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CA LI FO04IP
CITY OF ROHNERT PARK CITY
COUNCIL AGENDA REPORT
Meeting Date: February 23, 2016
Department: Public Safety
Submitted By: Brian Masterson, Director of Public Safety
Prepared By: Patrick Strouse, Commander
Agenda Title: Consideration of the Addition of a Community Services Officer Position in
the Public Safety Department
RECOMMENDED ACTION:
Adopt a Resolution authorizing the addition of a full time Community Services Officer position
in the Department of Public Safety and authorize the Finance Director to increase appropriations
to fund the position.
BACKGROUND:
The Department of Public Safety ("Department") currently has one full time Community
Services Officer ("CSO") position. The current CSO position is primarily responsible for the
Abandoned Vehicle Abatement ("AVA") program and is entirely funded by the AVA program.
The amount of time committed to the AVA program and funding requirements leave very little
time for the existing CSO to perform many of the other essential job functions listed in the
attached CSO job description. Additional CSO positions were eliminated due to budgetary
constraints in past years.
The CSO is a non -sworn position that works within Public Safety and is responsible for many
valuable and necessary job functions that help serve our community and increase the quality of
life in all neighborhoods. The functions of this position include, but are not limited to:
• Prepares and presents programs in response to requests from citizens, civic groups,
schools, and community leaders pertaining to crime prevention, fire prevention and
education, and other department activities.
• Gathers information, interviews witnesses and victims, and completes reports of
neighborhood issues, etc.
• Issues citations for violation of various municipal ordinances.
• Assists in crowd control and traffic control at emergency scenes or public gatherings.
• Performs animal control duties (domestic & wildlife) including the capture and
transportation of animals to the City Shelter.
0 Performs a variety of special projects as assigned.
At the recent "Town Hall Meetings", the reoccurring theme was to look for ways to enhance
community outreach and have greater accessibility to the community by all city departments.
Having an additional CSO, whose job function is to facilitate positive interactions with the
community and code compliance, would be a proactive way of achieving those outreach goals.
The Department is committed to Community Oriented Policing (COP) in all areas to provide the
best service possible to our community. Part of the commitment is to enhance our ability to
interact with our citizens and stakeholders in a variety of settings for various community issues or
occasions. An example would be Neighborhood Watch meetings that can occur in residential or
business areas within the City. Ideally the best chance for success and continuity is to have a
coordinator for these events and any volunteer staff that could assist at events or incidents.
Department members enjoy being creative with ideas to interact with the community and a central
coordinator would be beneficial to improve communication and prevent redundancy. An
additional CSO would be the perfect solution for a coordinator for community meetings or events
and for our volunteer staff. This new CSO would also be able to perform the additional essential
job functions that benefit the community and the department. An example of a benefit would be
the availability of an additional CSO relieves Public Safety Officers (PSO) of some of the minor
calls for service (CFS) and frees them to perform more proactive policing within the community.
Our community has been impacted by an increase in criminal activity, as indicated in our Part I &
II crime totals in comparison to prior years. Some areas with significant increases include auto -
theft, robbery, burglary, larceny, and stolen property. The increase in criminal activity occurred
after the opening of the casino. The increase in criminal activity spreads from our business
districts into our residential neighborhoods as criminals look for opportunities to commit crime. A
coordinated effort to inform our business and residential community partners about criminal
activity and discuss prevention / awareness strategies is essential in limiting the activities of the
criminal element.
ANALYSIS:
Staff has analyzed current staffing needs and determined that there is sufficient work load and
need for the addition of a CSO, which is a job class that the City currently has. Staff
recommends adding an additional CSO position as set forth in the attached job description
and placing the position in the RPPSOA unit in range 69 as follows:
Position Title
Monthly Salary Range
Unit
Range
Community Services Officer (CSO)
$3,882 - $4,713
RPPSOA
69
STRATEGIC PLAN ALIGNMENT:
This recommendation is in alignment with:
Goal C: Ensure the effective delivery of public services
Strategies:
• Emphasize high quality customer service
OPTIONS CONSIDERED:
Option 1: Adding an additional CSO position as set forth in the attached job description.
Recommended: The CSO performs a vital role in the Department of Public Safety for the
community we serve. This additional CSO will enhance our ability to have a visible and effective
presence in the community in the form of coordinated community outreach, crime prevention /
awareness, along with the other important job functions performed by this position. Authorizing
this position will directly respond to the public's request for enhanced community outreach.
Option 2: Continue our current model with our current staffing. Not recommended: Currently
we are not able to maximize our efforts in community outreach, crime prevention / awareness since
it falls primarily on beat officers when they have available time from their primary duties such as
calls for service (CFS), which take priority.
FISCAL IMPACT:
As set forth below, the cost of the new CSO position will come directly from mitigation funds. The
maximum cost based on current top step for a CSO would be approximately $102,538 per full
fiscal year. However, the initial yearly fiscal cost would be lower if the new CSO is hired below
top step which is a high probability. With the current fiscal year at the half way point the cost for
the remainder of fiscal year 15/16 would be approximately $51,269 to the mitigation fund.
Net Max Annual Addition $ 102,538
Department Head Approval Date: 1-11-16
Finance Director Approval Date: 1-13-16
City Attorney Approval Date: 1-24-16
City Manager Approval Date: 1-28-16
Attachments (list in packet assembly order)
1. Resolution 2016-15
2. CSO Job Description
Cost Summar
ADD
Annual Salary
Benefits
Total
Regular Full -Time CSO
$ 65,660
$ 36,878
$ 102,538
Total Added
$ 65,660
$ 36,878
$ 102,538
Net Max Annual Addition $ 102,538
Department Head Approval Date: 1-11-16
Finance Director Approval Date: 1-13-16
City Attorney Approval Date: 1-24-16
City Manager Approval Date: 1-28-16
Attachments (list in packet assembly order)
1. Resolution 2016-15
2. CSO Job Description
RESOLUTION NO. 2016-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE ADDITION OF A FULL TIME COMMUNITY SERVICES
OFFICER POSITION IN THE PUBLIC SAFETY DEPARTMENT
WHEREAS, there is sufficient work load and mitigation funding to add a full time
Community Services Officer (CSO), which is a job class that the City currently has; and
WHEREAS, staff recommends the new CSO position be placed in the RPPSOA bargaining
unit; and
WHEREAS, staff recommends current salary range 69 of $3,882 - $4,713 per month and
that the new CSO position be placed in this range; and
WHEREAS, staff recommends approval of the new CSO position to enhance the
Department's abilities to achieve Community Outreach to combat an increase in criminal activity
since the opening of the Graton Casino; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the addition of a full-time Community Services
Officer position in the Public Safety Department, and utilize the existing job description and
salary range 69 ($3,882 - $4,713 per month), which are attached hereto and incorporated herein
by this reference.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to
increase appropriations to fund this position from Casino mitigation funds.
DULY AND REGULARLY ADOPTED this 23rd day of February, 2016.
CITY OF ROHNERT PARK
Gina Belforte, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachment: Exhibit A
AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: (
11/19/2015
r
ROIJN E RT TAA..
[ .ICIFOR1l_,
CITY OF ROHNERT PARK
Established Date: Nov 4, 2008
Revision Date: Mar 19. 2009
City of Rohnert Park- Class Specification Bulletin
Community
Services Officer
Bargaining Unit: Public Safety Sworn &
Non -Sworn
SALARY RANGE
$3,882.00 - $4,712.00 Monthly
Class Code:
CSO
DESCRIPTION:
DEFINITION
Performs a variety of non -sworn assignments in support of the City's Public Safety
Department. These duties include: animal control, parking enforcement, municipal code
enforcement, taking reports, assisting in the facilitation of the neighborhood watch and
crime prevention programs, property technician, and performs other duties as required.
DISTINGUISHING CHARACTERISTICS
The Community Services Officer is a non -sworn, uniformed class that provides assistance in
the completion of a variety of programs such as animal control, code enforcement, property
technician duties, and crime prevention in the Public Safety Department. This class is
distinguished from the Public Safety Officer class, which is a sworn peace officer position.
SUPERVISION RECEIVED/EXERCISED
General supervision is provided by a Public Safety Lieutenant, Public Safety Sergeant, Fire
Marshall, or Records Supervisor depending on the assignment. May be assigned as a Field
Training Officer over newly assigned staff.
ESSENTIAL JOB FUNCTIONS:
• Performs animal control duties (domestic & wildlife) including the capture and
transportation of animals to the City Shelter
• Gathers information, interviews witnesses and victims, and completes reports of
neighborhood issues, petty thefts, automobile thefts, non -injury accidents, malicious
mischief, lost and found property, writing suspect reports, and other crimes in
response to citizen calls where suspects are not present
• Issues citations for violation of various municipal ordinances
• Assists in crowd control and traffic control when assigned at public gatherings,
traffic accidents, and other emergency scenes
• Assists in conducting fire inspections
• Prepares and presents programs in response to requests from citizens, civic groups,
schools, and community leaders pertaining to crime prevention, fire prevention and
education, and other department activities
• Assists in the gathering and retention of evidence and taking fingerprints
• Transports evidence to laboratories for testing
• Receives and processes evidence in accordance with department policies
• Performs bicycle and parking enforcement duties, including issuing citations, and
providing information to the public regarding parking regulations
http:/lagency-govern mentjobs.comlrohnertparkldefauIt. cfm?action =specbuIletin&CiassSpec iD=719862&headerfooter=O 1/3
11/19/2015
City of Rohnert Park- Class Specification Bulletin
• Performs vehicle abatement activities
• Assists in the ordering and maintenance of a variety of public safety equipment
• Performs a variety of special projects as assigned
• Orders supplies for the Department
• Provides court liaison duties for the Agency
• May perform routine maintenance on fire equipment, fire apparatus, hydrants,
hoses, and other support equipment
• May operate engine pumping equipment
• May conduct commercial and residential follow-up fire inspections for fire hazards
and compliance with fire prevention codes and ordinances
• May assist in the gathering and preservation of evidence at crime scenes
• May assist in the Department's dispatch operations
• May testify in court regarding chain of custody and other issues
• May operate support apparatus and equipment at emergency scenes unless that
apparatus or equipment is directly involved in fire suppression activities
• May transport records, files, and mail to City departments or other public agencies
• May drive fire apparatus for the purposes of maintenance, testing or resource
allocation at stations
• May perform duties as a Property Technician: Stores, records, indexes, and secures
property and evidence received by the Public Safety Department; releases property to
courts or other authorized personnel in compliance with applicable laws, policies, and
procedures; stores and releases found property; maintains logs and records regarding
guns, narcotics, and cash booked into custody; obtains proper court authorization for
the destruction of narcotics and weapons; coordinates the public auctioning of
property; researches court files regarding case disposition for the purpose of
evidence destruction; maintains appropriate records and controls regarding property
and evidence; transports evidence to laboritories for analysis; prepares supplemental
reports for cases regarding evidence and property storage
• May be assigned to work as a Disaster Service Worker in the event of a disaster or
emergency
RESTRICTED ACTIVITIES
Community Services Officers are restricted from performing the following duties at a
fire scene:
• Pulling hoses, working with fire hydrants, operating any fire equipment or apparatus
that are associated with fire suppression '
• Working within 100 feet of direct fire suppression activities unless the geographical
area requires a variance
• Operating in any fire suppression role
QUALIFICATIONS AND REQUIREMENTS:
EXPERIENCE/EDUCATION/TRAINGING:
Sufficient experience, education, and training in dealing with the public to perform the
duties of a Community Services Officer. A typical way of obtaining the required
qualifications is:
Possess the equivalent of two years paid experience working with a public safety or related
agency involving public contact Completion of college -level coursework is highly desirable
KNOWLEDGE OF:
• State penal and vehicle codes
• City and State policies, rules, codes, and regulations regarding the handling of
evidence and taking of reports
• Methods and procedures involved in animal control activities
• Techniques and methodologies for dealing with irate people
http://agency.governmentjobs.com/rohnertpark/default.cfm?action=specbulletin&ClassSpeciO=719862&headerfooter=O 213
11/19/2015
City of Rohnert Park- Class Specification Bulletin
• Proper procedures for fingerprinting and taking photographs
• Principles of organization in relation to community volunteers and civic programs
• City and State parking regulations and the issuance of citations
• Proper procedures for the maintenance of activities logs and reports
• General office procedures
SKILL TO:
• Use spreadsheets and word processing software packages
• Organize data and materials
• Prepare reports and documents
• Effectively utilize a Mobile Data Computer
ABLILITY TO:
• Prepare clear and concise written materials
• Correctly identify and interpret penal and vehicle codes applicable to the taking of
reports
• Enforce municipal codes and parking regulations
• Read and understand a variety of City and State codes, policies, regulations
• Prepare and present informational programs to small and large groups
• Learn to drive and operate effectively and safely the full range of department
emergency vehicles
• Learn street locations and physical layout of the City
• Demonstrate a high degree of mechanical aptitude
• Learn the operating and mechanical principles of fire apparatus and equipment
• Work effectively as a member of a team
• Observe and retain details and incidents accurately
• Follow oral and written directions
• Maintain appropriate professional demeanor when dealing with irate members of
the public
• Explain codes and ordinances to merchants and other members of the public
• Enter and retrieve data from standard office computers using a windows
environment
• Establish and maintain cooperative working relationships
• Learn and utilize new technology
WORKING CONDITIONS:
Position requires sitting, standing, walking, running, reaching, twisting, turning, kneeling,
bending, squatting, crouching in the performance of daily activities. The position also
requires grasping, repetitive hand movement, and fine coordination in the preparation of
reports and using a computer key board. Additionally, the position requires near, far, night,
and color vision in viewing crime scenes or evidence. The incumbent is frequently required
to walk on uneven and slippery surfaces. Incumbents work outdoors in all weather
conditions, around loud siren noise, moving vehicles, and around animals. This position may
require working around chemicals, pesticides, blood, and other potential toxic exposures.
Incumbents may be subjected to aggressive, injured and vicious animals, physical threats,
verbal abuse, and other stressful situations while enforcing parking and other municipal
ordinances. Hearing and speaking is required when interacting with the public and others
and to hear sirens. While performing job duties, the incumbent may be required to lift and
carry up to 50 pounds.
LICENSE REQUIREMENTS:
Possession of a Class C California driver's license by date of appointment
Possession of a Class B California driver's license may be required, depending on
assignment (Restricted to Operating Firefighting Equipment/Apparatus)
http://agency.governmentjobs.com/rohnertpark/default.cfm ?action=specbulletin&ClassSpeciD=719862&headerfooter=0 3/3
01;N T
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
Catr�vnr�t"
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 23, 2016
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Vanessa Marin, Senior Engineering Technician
ITEM NO. 6C2
Agenda Title: Authorize the City Manager to Execute Master Service Agreements With
Brelje & Race, W -Trans, Green Valley Consulting Engineers, Cinquini &
Passarino, Inc., and Moe Engineering
RECOMMENDED ACTION: Approve a Resolution Authorizing the City Manager to Execute
Master Service Agreements with Brelje & Race, W -Trans, Green Valley Consulting Engineers,
Cinquini & Passarino, Inc., and Moe Engineering.
BACKGROUND: The staff often require assistance from municipal engineering firms, design
service firms, and specialty consulting firms. Staff hires these consultants for three main reasons:
• To supplement staffing,
• To provide replacement staffing, and
• To provide knowledge in areas where the Staff require additional expertise
Due to the current and projected staff workload, there is a need to call on outside consultants to
assist in the various private and public projects for design, construction management, consulting,
and other services as needed. To keep City projects on track and development moving forward, it
is important to have access to consulting resources when the resources can be used in a cost
effective manner. Also, having a consultant available for on-call services can support staff when
there are several projects to manage and additional project oversight is required. Also, staff
sometimes needs assistance from specialists with a detailed level of expertise when designing
municipal projects and completing all of the technical studies required for the City of Rohnert
Park. When this occurs, staff needs to hire a consultant with expertise in this field.
Since 2004 , in order to streamline the process of accessing consultant resources, staff has used
"Master Services Agreements" that outline the major terms of the business relationship between
the consultant and the City, including insurance and indemnification requirements. Work on
specific projects is then authorized by a one-page "Task Order" which authorizes project -specific
scopes and budgets. The current Master Service Agreements expire at the end of 2016 and staff
is working to renew these, with updated agreements, in order to allow us to efficiently bring
consultants on -board.
ANALYSIS: In order to renew the Master Agreements, staff worked with the City Attorney's
office to review and update the contract terms and then circulated the Agreements to qualified
ITEM NO. 6C2
consultants who have worked with the City or expressed interest in working with City. To date
the City has received executed agreements with five consultants. These are:
• Brelje & Race Consulting Civil Engineers, a multi -discipline firm with a strong
knowledge of the City's water system and history of providing service to the City;
• W -Trans, a transportation planning and traffic engineering firm which serves as
the City's "contract traffic engineer";
• Green Valley Consulting Engineers, a primarily construction management firm
which is supporting the City's inspection of the University District development;
• Cinquini & Passarino, Inc., a surveying firm that has supported project -specific
work for the City — providing Cinquini & Passarino with a Master Agreement will
provide the City with more consistent access to surveying services to support
City and development projects; and
• Moe Engineering, a general municipal engineering firm that can provide the City
with staff augmentation support particularly as needed to manage new
development.
In alignment with the purchasing policy, staff will use a request for qualification process to
award task orders, unless a particular consultant provides a unique expertise or experience that
supports a "sole source" agreement. The request for qualification process allows staff to compare
scope and level of effort between consultants and secure the best value for the City.
STRATEGIC PLAN ALIGNMENT: By establishing Master Agreements with consultants the
staff will use consistently, the City is ensuring the effective delivery of public services and
aligning with Goal C of the Strategic Plan. The staff will also be able to better assist major
planned developments by utilizing these consultants, which aligns with Goal D of the Strategic
Plan.
OPTIONS CONSIDERED: There are two options that the City can choose from:
1. The option recommended by staff is to award the Master Agreements for each consultant
listed. This will allow staff to efficiently bring on consultants for tasks. The Master
Agreements still provide for competition among consultants, due to the overlap in the
consultant services provided and the use of the request for qualification process for
project -specific assignments.
2. The Alternative option, which is not recommended by staff, is to not award these updated
Master Agreements per staff recommendation. With the consultants that have Master
Agreements currently, staff will utilize these until they lapse at the end of 2016. Staff will
then have to set up individual contracts with the consultants for each future project. With
the consultants that currently do not have Master Agreements, staff will continue to
create individual contracts for each future project.
N
ITEM NO. 6C2
FISCAL IMPACT/FUNDING SOURCE: The Master Agreements established would
potentially commit $225,000 for all consulting work ($45,000 per consultant) without a task
order. This provides the ability to respond quickly to an emergency and avoids the costs
associated with issuing a specific task order for a couple hours of specialized work. The $45,000
per consultant is not in the Development Services Operational budget and will be encumbered if
needed. Additional contract authority can only be committed through a separate task order. In
accordance with the purchasing policy, small task orders under $30,000 can be approved by the
City Manager. Larger task orders are approved by council. Task order work is placed into
Capital Improvement Project budgets as the projects are planned for accordingly. Prior to issuing
a task order, Staff will ensure that funds are allocated in the appropriate project's budget.
Department Head Approval Date: 02/08/2016
Finance Director Approval Date: 02/08/2016
City Attorney Approval Date: 02/08/2016
City Manager Approval Date: 02/10/2016
Attachments (list in packet assembly order):
1. Resolution Authorizing the City Manager to Execute Master Agreements with
Brelje & Race, W -Trans, Green Valley Consulting Engineers, Cinquini & Passarino,
Inc., and Moe Engineering.
2. Master Agreement Template
3. Brelje & Race Consulting Civil Engineers Scope & Rates
4. W -Trans Scope & Rates
5. Green Valley Consulting Engineers Scope & Rates
6. Cinquini & Passarino, Inc. Scope & Rates
7. Moe Engineering Scope & Rates
RESOLUTION NO. 2016-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE MASTER SERVICE
AGREEMENTS WITH BRELJE & RACE, W -TRANS, GREEN VALLEY
CONSULTING ENGINEERS, CINQUINI & PASSARINO, INC., AND MOE
ENGINEERING
WHEREAS; the City desires assistance from municipal engineering firms, design service
firms, and specialty consulting firms; and
WHEREAS, staff hires consultants to supplement staffing, to provide replacement
staffing, and to provide knowledge in areas where the staff require additional expertise; and
WHEREAS, there is a need to call on outside consultants to assist in various private and
public projects for design, construction management, consulting, and other services as needed;
and
WHEREAS, the City has a need to update Master Agreements set up with Brelje & Race
Consulting Civil Engineers, W -Trans, and Green Valley Consulting Engineers which expire on
December 31, 2016; and
WHEREAS, the City has a need to establish Master Agreements with Moe Engineering
and Cinquini & Passarino, Inc; and
WHEREAS, specific assignments under these Master Agreements will be awarded
consistent with the City's purchasing policy.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the Master Services Agreement included as Attachment A is approved, subject to minor
revisions by the City Manager or City Attorney.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby authorize the City Manager to execute an updated master agreement by and between
Brelje & Race Consulting Civil Engineers, a California Corporation, and the City of Rohnert
Park, a municipal corporation, for various private and public projects for design, construction
management, consulting, and other services as needed.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby authorize the City Manager to execute an updated master agreement by and between
W -Trans, a California Corporation, and the City of Rohnert Park, a municipal corporation, for
various private and public projects for design, construction management, consulting, and other
services as needed.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby authorize the City Manager to execute an updated master agreement by and between
Green Valley Consulting Engineers, a California Corporation, and the City of Rohnert Park, a
municipal corporation, for various private and public projects for design, construction
management, consulting, and other services as needed.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby authorize the City Manager to execute a new master agreement by and between
Cinquini & Passarino, Inc., a California Corporation, and the City of Rohnert Park, a municipal
corporation, for various private and public projects for design, construction management,
consulting, and other services as needed.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby authorize the City Manager to execute a new master agreement by and between Moe
Engineering, a California Corporation, and the City of Rohnert Park, a municipal corporation, for
various private and public projects for design, construction management, consulting, and other
services as needed.
DULY AND REGULARLY ADOPTED this 23rd day of February, 2016.
CITY OF ROHNERT PARK
Gina Belforte, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachment: "Attachment A"
AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
(2)
2016-16
Attachment A
MASTER AGREEMENT FOR CONSULTANT SERVICES
This MASTER AGREEMENT FOR CONSULTANT SERVICES ("Agreement") is
entered into as of the <<dam day of <<month>>, 20«last two digits. e� , by and
between the City of Rohnert Park ("City"), a California municipal corporation, and << Name of
Consultant>> ("Consultant"), a <<type of entity>> with reference to the following facts,
understandings and intentions.
Recitals
WHEREAS, City desires to obtain << type of services.>>; and
WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to
provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the
services described in Section 3 of this Agreement, subject to the terms and conditions of this
Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
L Incorporation of Recitals. The recitals and all defined terms set forth above are
hereby incorporated into this Agreement as if set forth herein in full.
2. Project Coordination. Authorized representatives shall represent City and
Consultant in all matters pertaining to this Agreement.
A. City. The City Manager or his/her designee shall represent City
for all purposes under this Agreement, except where approval for the City is specifically required
by the City Council. The <<insert title of city staff>> is hereby designated as the project
manager ("Project Manager"). The Project Manager shall supervise the progress and execution
of this Agreement.
B. Consultant. The Consultant shall assign <<insert name of person
Consultant is assigning to project>> to have overall responsibility for the progress and execution
of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals
as City may determine from time to time, Consultant shall perform the type of services generally
set out in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference.
Consultant shall be assigned to provide particular services pursuant to the requirements of a task
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order that has been issued in conformance with the City's Purchasing Policy ("Task Order")
executed by Consultant and City.
B. Time of Performance. The services of Consultant are to
commence upon receipt of a written notice to proceed from City, but in no event prior to
receiving a fully executed agreement from City and obtaining and delivering the required
insurance coverage, and satisfactory evidence thereof, to City. Consultant shall perform its
services in accordance with the schedule attached to the Task Order. Any changes to these dates
in either this Section 3 or the Task Order shall be approved in writing by the Project Manager.
C. Standard of Quality. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be performed 1) with due diligence, using its best efforts
to perform and coordinate all activities in a timely manner; 2) in accordance with all applicable
legal requirements; and 3) with the standard of quality ordinarily to be expected of competent
professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all
errors made in the provision of services under this Agreement. In the event that Consultant fail
to make such correction in a timely manner, City may make the correction and charge the cost
thereof to Consultant.
4. Compensation and Method of Pam.
A. Compensation. The compensation to be paid to Consultant,
including both payment for professional services and reimbursable expenses, shall be at the rate
and schedules more particularly described in authorized Task Orders, in accordance with the
terms and conditions included therein. However, in no event shall the amount City pays to
Consultant exceed forty-five thousand Dollars ($45,000) City's obligation to pay compensation
to Consultant as provided herein is contingent upon Consultant's compliance with the terms and
conditions of this Agreement and any amendments thereto. Payment by City under this
Agreement shall not be deemed a waiver of unsatisfactory work, even if such defects were
known to the City at the time of payment. City shall pay Consultant as compensation in full for
such services and expenses for the different elements of the scope of work as follows:
B. Timing of Payment.
(1) Consultant shall submit itemized monthly statements for work
performed. All statements shall include adequate documentation
demonstrating work performed during the billing period and shall
conform to Federal Funding invoicing requirements, if applicable.
Except as otherwise provided herein, City shall make payment, in
full, within thirty (30) days after approval of the invoice by City.
(2) Payments due and payable to Consultant for current services must
be within the current budget and within an available, unexhausted
and unencumbered appropriation of the City. In the event the City
has not appropriated sufficient funds for payment of Consultant
services beyond the current fiscal year, this Agreement shall cover
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only those costs incurred up to the conclusion of the current fiscal
year; payment for additional work is conditional upon future City
appropriation.
C. Changes in Compensation. Consultant will not undertake any
work that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement
without prior written amendment to this Agreement. City shall have the right to amend the
Scope of Work within the Agreement by written notification to the Consultant. In such event,
the compensation and time of performance shall be subject to renegotiation upon written demand
of either party to the Agreement. Consultant shall not commence any work exceeding the Scope
of Work without prior written authorization from the City. Failure of the Consultant to secure
City's written authorization for extra or changed work shall constitute a waiver of any and all
right to adjustment in the contract price or time due, whether by way of compensation,
restitution, quantum meruit, etc. for work done without the appropriate City authorization.
D. Taxes. Consultant shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no
premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty
(40) hours per work week, or work performed during non-standard business hours, such as in the
evenings or on weekends. Consultant shall not receive a premium or enhanced pay for work
performed on a recognized holiday. Consultant shall not receive paid time off for days not
worked, whether it be in the form of sick leave, administrative leave, or for any other form of
absence.
F. Litigation Support. Consultant agrees to testify at City's request if
litigation is brought against City in connection with Consultant's work product. Unless the
action is brought by Consultant or is based upon Consultant's negligence, City will compensate
Consultant for the preparation and the testimony at Consultant's standard hourly rates, if
requested by City and not part of the litigation brought by City against Consultant.
5. Term. The term of this Agreement shall commence on the date of its execution
by both parties and shall continue in full force and effect until December 31, 2019, unless earlier
terminated in accordance with this Agreement. Notwithstanding the foregoing, this Agreement
may be extended for successive one-year term(s) upon mutual, written approval by the City
Manager or his/her designee and Consultant. Work authorized by a separate Task Order as
contemplated by this Agreement shall be performed in accordance with the schedule set forth in
the Task Order.
6. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if
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any, shall be subject to the Project Manager's inspection and approval. The inspection of such
work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
7. Ownership of Documents. Title, including the copyright and all intellectual
property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings,
descriptions, designs, data, photographs, reports and any other final work products compiled,
prepared or obtained by the Consultant under the Agreement shall be vested in City, none of
which shall be used in any manner whatsoever, by any person, firm, corporation, or agency
without the expressed written consent of the City. Consultant shall assume no responsibility for
the unintended use by others of such final work products which are not related to the scope of the
services described under this Agreement. Basic survey notes and sketches, charts, computations,
and other data prepared or obtained under the Agreement shall be made available, upon request,
to City without restriction or limitations on their use. Consultant may retain copies of the above-
described information but agrees not to disclose or discuss any information gathered, discussed
or generated in any way through this Agreement without the written permission of City during
the term of this Agreement, unless required by law.
8. Employment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for
services in connection with this Agreement without the prior written approval of the City.
9. Conflict of Interest.
A. Consultant covenants and represents that neither it, nor any officer
or principal of its firm, has, or shall acquire any investment, income, business entity, interest in
real property, or other interest, directly or indirectly, which would conflict in any manner with
the interests of City, hinder Consultant's performance of services under this Agreement, or be
affected in any manner or degree by performance of Consultant's services hereunder. Consultant
further covenants that in the performance of the Agreement, no person having any such interest
shall be employed by it as an officer, employee, agent, or subcontractor without the express
written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the
appearance of any conflicts of interest, with the interests of the City in the performance of the
Agreement.
(1) Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(2) will conduct research and arrive at conclusions with respect to its
rendition of information, advice, recommendation, or counsel
independent of the control and direction of the City or of any City
official, other than normal contract monitoring; and
(3) possesses no authority with respect to any City decision beyond the
rendition of information, advice, recommendation, or counsel.
(2 Cal. Code Regs. § 18700(a)(2).)
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee or agent of the City shall be personally liable to
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Consultant or otherwise in the event of any default or breach of the City, or for any amount
which may become due to Consultant or any successor in interest, or for any obligations directly
or indirectly incurred under the terms of this Agreement. The City has no liability or
responsibility for any accident, loss, or damage to any work performed under this Agreement
whether prior to its completion or acceptance or otherwise.
11. Indemnity.
A. Indemnification. To the fullest extent permitted by law,
Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably
satisfactory to the City) and hold harmless City and any and all of its officers, officials,
employees, agents and volunteers ("Indemnified Parties") from and against any and all liability
(including liability for claims, demands, damages, obligations, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any
kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs,
interest, defense costs and expert witness fees) of any nature ("Liability"), whether actual,
alleged or threatened, which arise out of, pertain to, or relate to the performance or failure to
comply with this Agreement, regardless of any fault or alleged fault of the Indemnified Parties.
For design professionals (as that term is defined by statute) acting within the scope of their
professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense,
indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any
Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened,
which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of
the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended
from time to time.
The only exception to Consultant's responsibility to indemnify, protect, defend, and hold
harmless the Indemnified Parties from Liability is due to the active negligence or willful
misconduct of City or its elective or appointive boards, officers, agents and employees.
B. Scope of Obligation. Consultant's duty to indemnify, protect,
defend and hold harmless as set forth in this Section 11 shall include the duty to defend (by
counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This
indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Consultant under worker's compensation, disability
or other employee benefit acts or the terms, applicability or limitations of any insurance held or
provided by Consultant and shall continue to bind the parties after termination/completion of this
agreement. This indemnification shall be regardless of and not in any way limited by the
insurance requirements of this contract. This indemnification is for the full period of time
allowed by law and shall survive the termination of this agreement. Consultant waives any and
all rights to express or implied indemnity against the Indemnified Parties concerning any
Liability of the Consultant arising out of or in connection with the Agreement or Consultant's
failure to comply with any of the terms of this Agreement.
Consultant's duty to indemnify, protect, defend and hold harmless as set forth in this Section 11
shall not be excused because of the Consultant's inability to evaluate Liability, or because the
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Consultant evaluates Liability and determines that the Consultant is not or may not be liable.
The Consultant must respond within thirty (30) calendar days to any tender by the City, unless
the time for responding has been extended by an authorized representative of the City in writing.
If the Consultant fails to timely accept such tender, in addition to any other remedies authorized
by law, as much of the money due or that may become due to the Consultant under this
Agreement as shall reasonably be considered necessary by the City may be retained by the City
until disposition has been made of the matter subject to tender, or until the Consultant accepts the
tender, whichever occurs first. Consultant agrees to fully reimburse all costs, including but not
limited to attorney's fees and costs and fees of litigation incurred by the City in responding to
matters prior to Consultant's acceptance of the tender.
12. Independent Contractor. It is expressly agreed that Consultant, in the
performance of the work and services agreed to be performed by Consultant, shall act as and be
an independent contractor and not an agent or employee of City and shall have responsibility for
and control over the details and means of providing its services under this Agreement.
Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation
and services necessary for the successful completion of the services under this Agreement. As
an independent contractor, Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it
may have to any such rights. Consultant, its officers, employees and agents shall not have any
power to bind or commit the City to any decision.
13. Compliance with Laws.
A. General. Consultant shall use the standard of care in its profession
to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. City is not
responsible or liable for Consultant's failure to comply with any or all of the requirements
contained in this paragraph or in this Agreement.
B. Workers' Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing performance of the Agreement and at all times in the performance of the
Agreement.
C. Prevailing Wage. Consultant and Consultant's subconsultants (if
any) shall, to the extent required by the California Labor Code, pay not less than the latest
prevailing wage rates to workers and professionals as determined by the Director of Industrial
Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1,
Article 2. Copies of the applicable wage determination are on file at the City's office of the City
Clerk.
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D. Injury and Illness Prevention Program. Consultant certifies that it
is aware of and has complied with the provisions of California Labor Code § 6401.7, which
requires every employer to adopt a written injury and illness prevention program.
E. Business Licenses. Except as otherwise allowed by City in its sole
discretion, Consultant and all subconsultants shall have acquired, at Consultant's expense, a
business license from the City in accordance with Chapter 5.04 of the Rohnert Park Municipal
Code, prior to City's issuance of an authorization to proceed with the Services. Such license(s)
shall be kept valid throughout the term of this Agreement. City may withhold compensation
from Consultant until such time as Consultant complies with this section.
F. Waiver of Subrogation. Consultant and Consultant's insurance
company agree to waive all rights of subrogation against City, its officers, elected officials,
employees, agents and volunteers for losses paid under Consultant's workers' compensation
insurance policy which arise from the work performed by Consultant for City.
14. Confidential Information. All data, documents, discussions or other information
developed or received by or for Consultant in performance of this Agreement are confidential
and not to be disclosed to any person except as authorized by City, or as required by law.
15. Assignment; Subcontractors; Employees
A. Assignment. Consultant shall not assign, delegate, transfer, or
convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or
interest in or to the same or any part thereof without the City's prior written consent, which shall
be in the City's sole discretion. Any assignment without such approval shall be void and, at the
City's option, shall immediately cause this Agreement to terminate.
B. Subcontractors; Employ. Consultant shall be responsible for
employing or engaging all persons necessary to perform the services of Consultant hereunder.
No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors
are deemed to be employees of the Consultant, and Consultant agrees to be responsible for their
performance. Consultant shall give its personal attention to the fulfillment of the provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of
the Project Manager.
16. Insurance. Without limiting Consultant's indemnification provided herein,
Consultant shall, at its own expense, procure and maintain insurance that complies with the
requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated
by reference. Consultant shall upon thirty (30) days' notice comply with any changes in the
amounts and terms of insurance as may be required from time -to -time by City's risk manager.
17. Termination of Agreement; Default.
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A. This Agreement and all obligations hereunder may be terminated
at any time, with or without cause, by the City upon five (5) days' written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this
Agreement within the time and in the manner herein provided or otherwise violates any of the
terms of this Agreement, in addition to all other remedies provided by law, City may terminate
this Agreement immediately upon written notice. In such event, Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of the breach of the Agreement by
consultant.
C. In the event this Agreement is terminated by City without cause,
Consultant shall be entitled to any compensation owing to it hereunder up to the time of such
termination, it being understood that any payments are full compensation for services rendered
prior to the time of payment.
D. Upon termination of this Agreement with or without cause,
Consultant shall turn over to the City Manager immediately any and all copies of studies,
sketches, drawings, computations, and other data, whether or not completed, prepared by
Consultant or its subcontractors, if any, or given to Consultant or its subcontractors, if any, in
connection with this Agreement. Such materials shall become the permanent property of the
City. Consultant, however, shall not be liable for the City's use of incomplete materials nor for
the City's use of complete documents if used for other than the project contemplated by this
Agreement.
18. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as it deems necessary due to
unfavorable conditions or to the failure on the part of the Consultant to perform any provision of
this Agreement. Consultant will be paid for satisfactory services performed prior to the date of
suspension. During the period of suspension, Consultant shall not receive any payment for
services or expenses incurred by Consultant by reason of such suspension.
19. Merger; Amendment. This Agreement constitutes the complete and exclusive
statement of the agreement between City and Consultant and shall supersede all prior
negotiations, representations, or agreements, either written or oral. This document may be
amended only by written instrument, signed by both the City and Consultant. All provisions of
this Agreement are expressly made conditions.
20. Interpretation. This Agreement shall be interpreted as though it was a product of
a joint drafting effort and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
21. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
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and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
22. Time of the Essence. Time is of the essence of this Agreement. Upon receipt of a
written notice from City to proceed with work required by a Task Order, Consultant shall
immediately commence work to perform the services required by that Task Order according to
the time requirements set in the Task Order.
23. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. Any such notice,
demand, etc. shall be addressed to the other parry at the address set forth below. Either party
may change its address by notifying the other party of the change of address. Notice shall be
deemed communicated within 72 hours from the time of mailing if mailed as provided in this
section.
If to City: City Clerk
City of Rohnert Park - City Hall
130 Avram Avenue
Rohnert Park, CA 94928
Phone:
Fax:
Email:
If to Consultant:
24. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City and all documents and
records which demonstrate performance under this Agreement for a minimum period of three (3)
years, or for any longer period required by law, from the date of termination or completion of
this Agreement.
B. Any records or documents required to be maintained pursuant to
this Agreement shall be made available for inspection or audit, at any time during regular
business hours, upon written request by the City Attorney, City Auditor, City Manager, or a
designated representative of any of these officers. Copies of such documents shall be provided
to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually
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agreed upon, the records shall be available at Consultant's address indicated for receipt of notices
in this Agreement.
C. The City may, by written request by any of the above-named
officers, require that custody of the records be given to the City and that the records and
documents be maintained in the City Manager's office.
25. Agreement Binding. The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
26. Equal Employment Opportunity. Consultant is an equal opportunity employer
and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Consultant will not discriminate against any employee or applicant for
employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or
national origin. Consultant will take affirmative action to ensure that applicants are treated
during such employment without regard to race, religion, age, sex, creed, color, sexual
orientation, marital status, or national origin. Such action shall include, but shall not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. Consultant further agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
27. Non -Exclusive Agreement. This is a non-exclusive agreement. City reserves the
right to provide, and to retain other consultants to provide, services that are the same or similar to
the services described in this Agreement.
28. City Not Obligated to Third Parties. The City shall not be obligated or liable for
payment hereunder to any party other than Consultant.
29. Remedies/Waiver. No failure on the part of either party to exercise any term,
covenant, condition, right or remedy hereunder shall operate as a waiver of any other term,
covenant, condition, right or remedy that such party may have hereunder. All remedies
permitted or available under this Agreement, or at law or in equity, are cumulative and
alternative. As a condition precedent to commencing legal action involving a claim or dispute
against the City arising from this Agreement, the Consultant must present a written claim to City
in accordance with the Rohnert Park Municipal Code
30. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had not been contained
herein.
31. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
Page 10 of 18
OA K #4844-6469-8375 v 103
A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements
32. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
33. News Releases/Interviews. All Consultant and subconsultant news releases,
media interviews, testimony at hearings and public comment shall be prohibited unless expressly
authorized by City.
34. Applicable Law; Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that a trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
35. Authority. Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party in accordance with its terms.
36. Statement of Economic Interest. If City determines Consultant comes within the
definition of Consultant under the Political Reform Act (Government Code §87100), Consultant
shall complete and file and shall require any other person doing work under this Agreement to
complete and file a "Statement of Economic Interest" with the Clerk of the City of Rohnert Park
disclosing Consultant and/or such other person's financial interests.
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first
above written.
CITY OF ROHNERT PARK CONSULTANT
By: By: _
City Manager Title:
Date: Date:
Per Resolution No. 20 ---adopted by the Rohnert Park
City Council at its meeting of <<Date of meeting.
APPROVED AS TO FORM:
OA K #4844-6469-8375 v 103
CONSULTANT
By:
Title:
Date:
Page 11 of 18
By:
City Attorney
ATTEST:
By:
City Clerk
Page 12 of 18
OA K #4844-6469-8375 v 103
EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in
conformance with the requirements set forth below. Consultant will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here, Consultant
agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the
insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to City in excess of the limits and coverage required in this
agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance: (NOTE: verify minimum limits
for G. L. & Auto coverage with Risk Manager)
General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form
CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross
liability exclusion for claims or suits by one insured against another. Limits are subject to review but in
no event less than $2,000,000 (Two Million Dollars) per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 0001 including symbol 1 (Any Auto)
or the exact equivalent. Limits are subject to review, but in no event to be less than $2,000,000 (Two
Million Dollars) per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non -
owned auto endorsement to the general liability policy described above. If Consultant or Consultant's
employees will use personal autos in any way on this project, Consultant shall provide evidence of
personal auto liability coverage for each such person.
(NOTE: May need to delete workers' compensation and employer's liability insurance requirements for
certain sole proprietorships, partnerships, or corporations without employees)
Workers Compensation on a state -approved policy form providing statutory benefits as required by law
with employer's liability limits no less than $1,000,000 (One Million Dollars) per accident or disease.
{NOTE: If the required limits for general liability and auto are $2 million or less and the required limit
for employer's liability is $1 million or less, the following paragraph may be omitted.}
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Any such coverage provided under
an umbrella liability policy shall include a drop down provision providing primary coverage above a
maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy
limits. Policy shall contain a provision obligating insurer at the time insureds liability is determined, not
requiring actual payment by the insured first. There shall be no cross liability exclusion precluding
coverage for claims or suits by one insured against another. Coverage shall be applicable to City for
injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required herein. Limits
are subject to review but in no event less than $2,000,000 (Two Million Dollars) per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form
coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered
Professional Services" as designated in the policy must specifically include work performed under this
Exhibit C
OA K #4844-6469-8375 v 103
agreement. The policy limit shall be no less than $1,000,000 (One Million Dollars) per claim and in the
aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the
insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers
in the state of California and with an A.M. Best's rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City
agree to the following with respect to insurance provided by Consultant.
1. Consultant agrees to have its insurer endorse the third party general liability coverage required
herein to include as additional insureds the City, its officers, elected officials, employees, agents,
and volunteers using standard ISO endorsement No. CG 20 10 or an approved equivalent. If
completed operations coverage is excluded, the policy must be endorsed to include such coverage.
Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant,
or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss.
Consultant agrees to waive subrogation rights against City regardless of the applicability of any
insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. The worker's compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
elected officials, employees, agents, and volunteers for losses paid under the terms of this policy
which arise from the work performed by the named insured for the City.
4. All insurance coverage and limits provided by Contractor and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this
Agreement or any other agreement relating to the City or its operations limits the application of
such insurance coverage.
5. None of the coverages required herein will be in compliance with these requirements if they include
any limiting endorsement of any kind that has not been first submitted to City and approved of in
writing.
6. No liability policy shall contain any provision or definition that would serve to eliminate so-called
"third party action over" claims, including any exclusion for bodily injury to an employee of the
insured or of any contractor or subcontractor.
7. All coverage types and limits required are subject to approval, modification and additional
requirements by the City, as the need arises. Consultant shall not make any reductions in scope of
coverage (e.g. elimination of contractual liability or reduction of discovery period) that may
affect City's protection without City's prior written consent.
8. Proof of compliance with these insurance requirements, consisting of certificates of insurance
evidencing all of the coverages required and an additional insured endorsement to Consultant's
general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the event such insurance is
Exhibit C
OA K #4844-6469-8375 v 103
canceled at any time and no replacement coverage is provided, City has the right, but not the duty,
to obtain any insurance it deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by
Consultant or deducted from sums due Consultant, at City option.
9. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of
coverage. Consultant agrees to require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes
no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the
requirements of the certificate.
10. It is acknowledged by the parties of this agreement that all insurance coverage required to be
provided by Consultant or any subcontractor, is intended to apply first and on a primary,
noncontributing basis in relation to any other insurance or self insurance available to City.
11. Consultant agrees to ensure that subcontractors, and any other party involved with the project who
is brought onto or involved in the project by Consultant, provide the same minimum insurance
coverage required of Consultant. Consultant agrees to monitor and review all such coverage and
assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for review.
12. Consultant agrees not to self -insure or to use any self-insured retentions or deductibles on any
portion of the insurance required herein and further agrees that it will not allow any contractor,
subcontractor, Architect, Engineer or other entity or person in any way involved in the performance
of work on the project contemplated by this agreement to self -insure its obligations to City. If
Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or self-insured retention,
substitution of other coverage, or other solutions.
13. The City reserves the right at any time during the term of the contract to change the amounts and
types of insurance required by giving the Consultant ninety (90) days advance written notice of
such change. If such change results in substantial additional cost to the Consultant, the City will
negotiate additional compensation proportional to the increased benefit to City.
14. For purposes of applying insurance coverage only, this Agreement will be deemed to have been
executed immediately upon any party hereto taking any steps that can be deemed to be in
furtherance of or towards performance of this Agreement.
15. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other regard.
16. Consultant will renew the required coverage annually as long as City, or its employees or agents
face an exposure from operations of any type pursuant to this agreement. This obligation applies
whether or not the agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
Exhibit C
OA K #4844-6469-8375 v 103
17. Consultant shall provide proof that policies of insurance required herein expiring during the term of
this Agreement have been renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A
coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate
of insurance and/or additional insured endorsement as required in these specifications applicable to
the renewing or new coverage must be provided to City within five days of the expiration of the
coverages.
18. The provisions of any workers' compensation or similar act will not limit the obligations of
Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity
defenses under such laws with respect to City, its officers, elected officials, employees, agents, and
volunteers.
19. Requirements of specific coverage features or limits contained in this section are not intended as
limitations on coverage, limits or other requirements nor as a waiver of any coverage normally
provided by any given policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any parry or insured to be
limiting or all-inclusive.
20. These insurance requirements are intended to be separate and distinct from any other provision in
this agreement and are intended by the parties here to be interpreted as such.
21. The requirements in this Section supersede all other sections and provisions of this Agreement to
the extent that any other section or provision conflicts with or impairs the provisions of this Section.
22. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any
way with the project reserves the right to charge City or Consultant for the cost of additional
insurance coverage required by this agreement. Any such provisions are to be deleted with
reference to City. It is not the intent of City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against City for payment of premiums or other
amounts with respect thereto.
23. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant
arising out of the work performed under this agreement. City assumes no obligation or liability by
such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims
if they are likely to involve City.
Exhibit C
OA K #4844-6469-8375 v 103
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the and a
duly authorized representative of the firm of ,
whose address is and that
neither I nor the above firm I here represent has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to
secure this Agreement.
b) Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
C) Paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
Date
1257802v1A 80078/0012
OA K #4844-6469-8375 v 103
Signature
EXHIBIT "A"
Page I of 1 City of Rohnert Park
Master Services Agreement
SCOPE OF SERVICES
Over the years, Brelje & Race has consistently demonstrated the ability to provide superior quality services.
Specifically, our local staff has the expertise to take on and successfully complete any project involving the
following:
Engineering Planning and Design Services
• Water
Feasibility Studies
>> Facilities Design
Master Planning
Hydraulic Modeling
• Wastewater
Facilities Design
>> Master Planning
» Sewer Modeling
>> New, Replacement, and Retrofit Systems
• Recycled Water
• Biosolids/Residuals Management
• Site Drainage
• Flood Control
• Storm Water Pollution Prevention Plan (SWPPP)
• QSP Services During Construction
• Peer Review
Construction Management and Inspection Services
• Constructability Review
• Resident Engineering
• Construction Observation and Inspection
• Construction Administration
• Contract Bidding and Award Assistance
• Record Drawing Preparation
Environmental Permitting and Planning Services
• CEQA/NEPA Compliance
• Project Permitting and Entitlement Process
• Climate Adaptation Planning
Land Surveying
• Topographical Mapping
• Boundary Surveying and Monumentation
• Easement and Right -of -Ways Analysis
• Construction Staking
Computer Aided Drafting (CAD) Services
• Design Drawings
• Tentative and Final Maps
• Facilities and Geographic Information Systems (GIS) Mapping
• Exhibits
reljaRace
CONSULTING
BLeljRase
S
ONSULTING ENGINEERS
EXHIBIT B
SERVICES RATE SCHEDULE
EFFECTIVE MARCH 1, 2016
PROFESSIONAL SERVICES
Senior Principal .......................................
Associate Principal .................................
Associate ..................................................
Senior Engineer ......................................
Engineer...................................................
Engineering Technician .........................
Senior Planner .........................................
Planner.....................................................
Senior Surveyor .......................................
Surveyor...................................................
Survey Technician ..................................
CAD Technician .....................................
Construction Engineer ..........................
Construction Technician 2 ....................
Construction Technician 1 ....................
Technical Writer .....................................
EXPERT WITNESS & MEDIATION SERVICES
FIELD SURVEYING
One-man Party
(Including Survey Equipment & Vehicle)
Two-man Party
(Including Survey Equipment & Vehicle)
Three-man Party
(Including Survey Equipment & Vehicle)
CLERICAL SERVICES
OUTSIDE CONSULTANTS
OUTSIDE PLOTTING AND REPRODUCTION
IN-HOUSE PLOTTING
Vellum or Bond
Mylar
................................................... $19 5.00 /hour
.....................................................170.00/hour
.....................................................155.00/hour
.....................................................155.00/hour
.....................................................140.00 / hour
.....................................................120.00 /hour
.....................................................140.00 /hour
.....................................................110.00 /hour
.....................................................140.00/hour
.....................................................125.00 /hour
.....................................................115.00/hour
.....................................................115.00/hour
.....................................................135.00/hour
.....................................................120.00 /hour
.....................................................100.00 /hour
....................................................... 90.00/hour
$350.00/hour
$175.00/hour
$230.00/hour
$285.00/hour
$70.00/hour
Cost + 10% Handling Charge
Cost + 10% Handling Charge
$8.00/sheet
20.00/sheet
Note
Brelje & Race does not charge separately for many of the expenses that are traditionally recouped from the Client as
"reimbursable". The hourly rates listed above are inclusive of all expenses for vehicle mileage, surveying materials,
incidental copying services and computer hardware, software and other information technology costs.
475 Aviation Blum, Suite 920 « Santa Rosa, CA 95403 a v, 707-676-1322
wrww brce,com
Exhibit A: Scope of Work and Schedule of Performance
I. Neighborhood Traffic Control/Neighborhood Traffic Studies — As issues relative to neighborhood traffic
arise, assistance with the appropriate analysis and reporting will be provided.
2. Collision Records and Analysis — W -Trans could review collision records and monitor locations that have had
high collision experience on an as -needed basis, including field reviews and recommendations for potential
measures to address safety concerns.
3. Traffic Counts — W -Trans crews would be available to perform turning movement counts as needed for
analyses. The cost for this type of work is highly dependent upon the number of locations and would
normally be part of some other type of analysis such as speed surveys, neighborhood issues, etc. If a large
amount of data is required, it is suggested that an outside firm specializing in data collection be used.
4. Traffic Control Device Inventories — We could assist in the development and data collection for an inventory
of traffic control devices such as stop signs, speed limit, and other regulatory and warning signs.
5. Traffic Control Device Warrants — Warrants could be prepared relative to the need for new or changed right-
of-way controls as requested.
6. Preparation of Striping and Signing Plans — Plans and associated specifications and cost estimates will be
prepared for minor signing and striping changes.
7. Pedestrian Safety/School Area Safety — As the need arises, Safe Route to School plans or other pedestrian
safety issues would be evaluated.
8. Traffic Control Plan Review — Traffic control plans submitted by contractors could be reviewed to ensure
compliance with City standards.
Grants and Funding Opportunity Applications — W -Trans will assist City staff in preparing competitive
applications for transportation grants and other funding opportunities.
The period of performance shall be in accordance with the dates specified in each task order. We will work with
staff to establish a schedule that meets the needs of the City while also being realistic in terms of our workload at
the time any new task is initiated.
r'
Dalene J. Whiltock, Pr sid nt
, f �"Wtw
Mark E. Spencer, Vic P esident
490 Mendocino Avenue, Suite 201 Santa Rosa, CA 95401 707.542.9500 w-trans.com
SANTA ROSA • OAKLAND • SAN JOSE
� 3 .
Exhibit B: Fee Schedule
2016 Staff Billing Rates
Position
Billing Rate (per hour)
Principal
$200 -$240
Associate Principal
$180 -$200
Senior Engineer/Planner
$160 -$180
Engineer/Planner
$125- $145
Associate Engineer/Planner
$110-$125
Assistant Engineer/Planner
$90-$110
Technician/Administrative
$85 -$90
Intern
$30- $80
Field Technician
$20 -$40
2016 Expense Charges
Item
Charge
Mileage
$0.59/mile*
Services and Expenses
10% surcharge
These rates are valid for work initiated prior to December 31,
2016. Work initiated after January 1, 2017, and any subsequent
year may be billed at the revised rates established for that year.
* Mileage charge will be based on the IRS Standard Mileage Rate
(set at $0.54 for January through June 2016) plus 10 percent,
rounded to the nearest cent.
Dalene J. Whiltock, Pre�'iclnt
I C
1 tow
Mark E. Spencer, Vicer sident
490 Mendocino Avenue, Suite 201 SANTA ROSA, CA 95401 707.542.9500
475 14"1 Streex Suite 290 OAKLAND, CA 94612 510.444.2600
1276 Lincoln Avenue, Suite 204 SAN JOSE, CA 95125 650.314.8313
w-tra ns.com
Exhibit A - Scope of Services
SCOPE OF SERVICES FOR THE CITY OF ROHNERT PARK
As specifically authorized by separate Task Order, Design Professional may perform the following services
APPROACH & SCOPE OF SERVICES
The City of Rohnert Park is seeking to retain professional and technical consultants to provide as -needed
specialized municipal engineering, plan checking, surveying, and construction services in a broad area of technical
disciplines to augment staff on simple and complex assignments. The City desires Consultants to provide services
such as review of current development projects, preparation of plans and specifications for capital improvement
projects, contract administration, construction management and inspection, administrative services and other
professional services as authorized. The contract for these services will be established for a period not to exceed
five years at a cost not to exceed $45,000.
Green Valley is capable of providing the following services for the City of Rohnert Park.-
1.
ark:
I. Administrative Duties
® Preparation of written council reports, attend meetings and present information to the City Council or
Planning Commission.
® Analyze the City's needs and prepare and administer long and short-range capital improvement
programs consistent with the economic capabilities of the City.
® Attend staff level meetings with City staff, public officials, community leaders, developers, contractors
and the general public.
® Review and provide written comments on land development matters.
® Provide technical advice to City personnel related to all matters of municipal engineering, including
but not limited to civil, transportation, traffic, soils, and structural engineering.
® Establish working relationships and coordination with other public agencies, the public and utility
companies involving public works, municipal engineering, and landscape matters.
II. Construction Management & Inspection Services
® Receive and process requests for inspection services
Provide construction and maintenance observations associated with work performed within City
limits. Check engineering plans and specifications and provide construction management,
administration, and observation for City projects designed by others.
Provide construction contract administration, encroachment application, sidewalk permits and other
miscellaneous inspection as directed by City.
III. Municipal Engineering & Capital Projects
Prepare plans, specifications and estimates for City projects.
Administer City projects, including but not limited to traffic, pavement, buildings, tenant
improvement, recreational parks, storm drain and utility projects.
Provide special reports regarding such matters as capital improvements, construction materials, and
maintenance.
Process plans and specifications through other agencies for review and approval in connection with
special funding- programs and permit requirements. Provide all necessary bidding and construction
management and inspection services.
IV. Land Use, Surveying, and Development Review
Review, check and provide written recommendations on land use applications to the City Engineer.
Review tentative and final maps and other proposed development submittals and provide
recommendations as to public works, municipal engineering, and landscape matters.
Page 1 of 3
® Check all improvement plans for public works, municipal engineering, and landscape improvements
under the jurisdiction of the City.
® Establish performance, labor and material bond amounts, when required, and require the posting of
such securities and other development fees within the proper time sequence of development review.
Prepare the needed documentation for agreements and covenants related to subdivision
requirements.
® Provide field inspection as a City agent during the construction of such improvements by private
developers and, at the proper time, recommend notices of completion and acceptance of work.
® Provide such necessary and related functions as are the normal practice of the City in the review of
private developments.
® Provide land surveying expertise and expertise on legal matters related to surveying and real property.
Green Valley Objectives
Our objective for each of our projects is to support our client's visions in creating and enhancing their communities
that lead to a better quality of life for its citizens. We want our client's projects to be a success in the eyes of the
elected officials and community, which means we offer experienced project managers, exemplary service, and
attention to details and budgets.
Our Approach & Process
Our initial task, once we receive the project scope from the City, will be to make a site visit with all team members,
including any environmental representative, surveyor, engineer, and City representative. At this time we will
document site conditions and any constraints that may impact permitting, possible right of way acquisition efforts,
or design. The site will be photographed for future reference in the office.
Once a clear understanding of the project has been obtained, we will prepare a pre -design memorandum that
identifies the following:
Schedule from design through construction
Permitting agencies that will be involved and the actual permits that will be required from them
® Environmental issues and proposed documentation that will be followed, i.e. Negative Declaration,
Mitigated Negative Declaration, etc.
• Unique components associated with the design such as retaining walls or other structural
components, landscaping, lighting, etc.
6 Estimated construction costs
We will circulate the memo to team members and the City for comments and then commence with the design
process.
To expedite the schedule, immediately following the site visit we will begin with any of the required topographic
mapping and boundary surveys.
Environmental documentation will be undertaken after the pre -design memo has been approved.
Once the design limits have been established we will look at our resources to determine availability and will
readjust work loads accordingly to ensure the project goals are met in a timely manner.
We recognize that many times for our clients, just as important as schedules and quality design is our client's
budgets. This is where we feel that Green Valley excels over our competition. While we have the ability to bring in
a national firm to perform services on a large, complicated project, such as a landslide repair adjacent to a major 4
lane road, we know that sometimes all that is needed is a quick report that will give us the necessary information
to design a short piece of retaining wall.
Page 2 of 3
The strength of our Project Management at Green Valley lies in the ability of the Principal — Liz Ellis — to actively
own and manage projects as well as advocate for the project as a vested owner of the firm, who knows the
lifelong value of a key client. We work as City Engineers and extensions of City staff for the City of Sebastopol and
City of Santa Rosa, both assignments requiring sometimes instantaneous response and firm commitment to
schedules.
We can produce multiple checklists and forms to show our intent to maintain schedules and budgets but feel the
best way for the City of Rohnert Park to gain confidence in Green Valley is to call your peers, and to call Liz! She is
available 24/7 to her clients and can be reached on her personal cell at 707-326-5620, home at 707-526-3223 or
office.
Page 3 of 3
C0NSUUrlN6, ENGl VEERS ='
.io;it tF yi=51. rZ.i ys.1 .� i. -I<I clIno, � _',v
FEE SCHEDULE
municipal engineering
civil engineering
construction ntanagement
land surveying
GREEN VALLEY CONSULTING ENGINEERS
Hourly Rates
(Effective July 2015)
Principal
$220
Project Manager
$1504220
Project Engineer
$135-$200
Staff Engineer
$125-$165
Survey Crew
$1904215
Professional Land Surveyor
$140
Construction Manager
$135-$185
Construction Inspector
$1154150
Construction Inspector II Overtime
$160
Construction Inspector II Night
$165
Prevailing Wage Overtime
$160
Prevailing Wage Double Overtime
$190
Prevailing Wage Night
$165
Prevailing Wage Night OT
$190
Prevailing Wage Night OT Double
$210
Field Personnel
$954125
CAD Technician
$115-$145
Administration/Word Processing
$70-$85
Employee time will be billed in accordance with the fees listed above. For non-professional
employees, time spent over 8 hours per day, time spent on evening or night shifts, and time
spent on Saturdays will be charged at 1.5 times the hourly billing rate. Time spent in excess
of 12 hours a day or work performed on Sundays or holidays will be charged at 2.0 times
the hourly billing rate. All field personnel charges are portal to portal. Professional
employees will not be charged out at premium charge rates for overtime work.
Use of Company-owned Equipment and Specialized Supplies
The cost of using company-owned equipment and specialized supplies is included in the
hourly rates billed to our projects.
Miscellaneous External Expenditures
Miscellaneous external expenditures, such as those costs associated with blueprints, and
reproduction of originals will be billed at the actual cost plus 15%. Subconsultant charges
will be billed at cost plus 10%. Mileage will be charged at current IRS allowed rate.
Construction Inspection and Construction Management Vehicle Rates
Hourly Rate (up to 8 hours)
Daily Rate (8 or more hours)
$10.00/hou r
$80.00/day to $100.00/day
335 Tesconi Circle, Santa Rosa, California 95401 ® web wvvw.gvalley.com ® tel 707.579.0388 ® fax 707.579.3877
Exhibit A
Scope of Work and Schedule of Performance
City-wide Land Surveying and Mapping Services
A. General
The scope of work for this contract will vary as need arises and will be at the discretion of the City.
Provide surveying services for various projects at the request of City Staff to the Consultant. Survey
requests may be, but not limited to, topographic surveys, construction staking, property line surveys,
easement surveys, elevation surveys, manhole invert surveys and other services as needed. Survey data
may be provided directly to City Staff or to a separate design consultant. Construction staking requests
may be needed within a 48-hour notification. Surveying may be needed in difficult terrain such as near
creeks or within roadways. The main categories of work will include:
• Prepare traditional topographic surveys, terrestrial laser scans and aerial topographic surveys
to determine locations and elevations of existing improvements, structures, and topographic
features of existing street segments, City -owned properties, or other facilities.
• Perform elevation surveys.
• Perform topographic or cross-sectional surveys of city -owned or maintained creeks,
waterways, or other bodies of water, which may or may not have water present.
• Determine locations of property lines, boundaries, easements and rights-of-way
• Construction surveys (staking and layout) for improvement projects.
• Supplemental surveying to "ground -truth" or enhance previous survey data.
• Establish and adjust City -maintained benchmarks.
• Establish and monument City -owned street center lines.
• Perform research and survey work related to property divisions and mergers.
• Perform research and survey work related to public and private land ownership, public and
private easements, public improvements, construction, and historic information
• Do all survey related and some engineering related computations and drawings using
traditional methods and/or using computer methods currently available within the City.
• Prepare and interpret deeds and descriptions.
• Perform survey related reviews of development plans.
• Perform ProjectViewTM related services for projects.
Exhibit A
Page 2
• Other survey or mapping related tasks as necessary.
Topographic surveying shall include collecting all necessary topographic features to create existing
conditions base map and right-of-way cross sections at varying intervals (typically 25 to 100 feet).
Topographic surveys shall include all necessary work to produce a topographic map, including horizontal
and vertical locations of building corners and elevations, curb lines, pavement areas, drainage
structures/facilities, manholes (including rim, invert and pipe material information), water meters, valves,
sewer cleanouts, utility markings on the pavement, utility poles and guy wires, monuments and
benchmarks, driveway and doorway locations, sidewalks, trees four (4) inches and larger in diameter,
with their respective drip lines, retaining walls or decorative walls, fences, mail boxes, creek or channel
thalweg, creek or channel floodplain terraces, benches and top of bank, and any other pertinent
information that could apply to an associated project design. Where applicable, the existing right-of-way
lines of record in the vicinity of the survey shall be shown on the topographic map.
The required scope of services also includes the following management tasks:
Project Management: Designate a Project Manager responsible for the overall services
provided by the CONSULTANT. For each task order assigned, the Project Manager (or
designee) shall provide a project schedule and provide updates which each invoice or when
significant changes in the project scope or schedule occur. Prepare monthly progress reports
describing the progress of the services, including task order completion status; expenditure of
the budget; key issues to be resolved; and other important information.
2. Progress Meetings: Meet with City staff (in some case, other consultants, and outside Agency
staff) at key points throughout the course of the contract and during specific task orders, to
review and discuss the overall progress and other project management tasks. Progress
meetings will typically include an initial kickoff meeting at the start of a specific task order of
significant surveying and related services.
CINQUINI & PASSARINO INC.
♦ BOUNDARY A TOPOGRAPHIC ♦ CONSTRUCTION ♦ SUBDIVISIONS LAND SURVEYING
EXHIBIT "B"
HOURLY FEE SCHEDULE
FEBRUARY 1, 2016 TO JUNE 30, 2017
OFFICE AND PROFESSIONAL
Professional Land Surveyor (4 FLOUR MINIMUM)
EXPERT WITNESS, DEPOSITIONS & CONSULTATIONS
Professional Land Surveyor
LEGAL RESEARCH & COURT EXHIBITS
Principal Professional Land Surveyor
Senior Professional Land Surveyor
Professional Land Surveyor
Staff Surveyor
CAD Technician
Word Processing, Clerical and Deliveries
$400.00 per hour
$215.00 per hour
$170.00 per hour
$170.00 per hour
$145.00 per hour
$117.00-$125.00 per hour
$110.00-$120.00 per hour (PLuvmATERIAL)
$ 90.00 per hour
FIELD CREWS
THE FOLLOWING INCLUDES VEHICLES, EQUIPMENT, MILEAGE & MATERIAL
1 Person Field Party $165.00 per hour
1 Person GPS Party $220.00 per hour
2 Person Field Party $250.00 per hour
FIELD CREW CONSISTS OF PARTY CHIEF & CHAINMAN
3 Person Field Party $340.00 per hour
FIELD CREWS CONSIST OF PARTY CHIEF, 2 CHAINMEN OR CHAINMAN & FLAGPERSON.
4 - Person Field Party $390.00 per hour
FIELD CREWS CONSIST OF PARTY CHIEF, 3 CHAINMEN OR CHAINMAN & 2 FLAGPERSONS.
SUPPLEMENTAL ITEMS
Outside Contract Work Cost plus 15%
Overtime Work 1.3 x base rate
Over 8 Hours on Saturday, all day on Sundays or Holiday 1.5 x base crew rate
Travel Time for 2 -Man Crew $110.00 per hour
1360 No. Dutton Avenue, Suite 150 Santa Rosa, CA 95401 Phone (707) 542-6268 Fax (707) 542-2106
2950 Montecito Avenue
Santa Rosa, CA 95404
(707) 544 - 6274 FAX (707) 544 - 9086
January 25,2016
Vanessa Marin, PE, Senior Engineering Technician
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
Subject: Proposal for scope of services relating to Master Agreement with
City of Rohnert Park
Dear Vanessa Marin:
We are pleased to offer the following proposal for services relating to a Master
Agreement for Consulting Services with the City of Rohnert Park. Pursuant to our
communication, and review of the Master Agreement, we propose to provide the
following services:
Capital Improvement Projects: budget cost estimating support, surveying,
design, project management, construction management and inspection services
for projects in the realm of $500,000.00 and less. Including but not limited to
project types, such as; annual pavement maintenance, traffic signal upgrades,
public works maintenance projects, water, sewer & storm drain projects, grant
funding application assistance.
2. Engineering Development Review: consisting of review of Planning Entitlement
applications, Building Permits and Engineering Permits for consistency with local,
state & federal codes, requirements and acceptable engineering practices.
3. General Municipal Engineering support: General staffing augmentation,
Caltrans Local Programs assistance, general office processes and procedures
development assistance, CAD mapping and database work for infrastructure
planning & mapping.
Rohnert Paris Master Agreement Proposal
Page 2 of 2
January 2016
All of these services will be performed on an as requested basis pursuant to task orders
issued by the City.
If you have any questions or would like clarification of the proposed services,
please feel free to call.
Thank you for the opportunity to provide this proposal for engineering services. I
look forward to working with you in the future.
Sincerely,
91�- IVA-le-
John L. Moe, PE
Attachments: Insurance certificates and endorsements, Certificate of Consultant
Effective 2016
Principal
Senior Engineer
Land Surveyor
Assistant Engineer
Engineering/Survey Technician
Drafting Technician
Field Survey Crew (2 -person)
$180.00/hour
$145.00/hour
$145.00/hour
$135.00/hour
$125.00/hour
$110.00/hour
$280.00/hour
All charges and fees including the cost of prints, copies, travel, telephone toll charges
and other non -labor related expenses paid by this firm to others on behalf of the client
shall be billed at the cost of the charge or fee plus 15% handling and accounting fee.
All invoices are due within 30 days of the date of the invoice.
Initial
01;N T
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
Catr�vnr�t"
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 23, 2016
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Mary Grace Pawson, Director of Development Services
ITEM NO. 6C3
Agenda Title: Approving the Position Title, Salary Range and Associated Job Description for
Planner UII in the Development Services Department
RECOMMENDED ACTION: Adopt a Resolution Approving the Position Title, Salary Range
and Associated Job Description for Planner UII in the Development Services Department
BACKGROUND: In September 2015, as a result of a retirement, the Development Services
Department was reorganized with a goal of providing the staffing necessary to manage planned
growth in Rohnert Park. The reorganization created a new position of Planning Manager which
was advertised and filled with an internal candidate, Planner III Jeff Beiswenger, near the end of
2015. Mr. Beiswenger's promotion left the existing Planner III position vacant.
ANALYSIS:
Development Services senior staff reviewed the Department's workload, staffing and outside
consulting resources and concluded that both the Department and community would be better
served by filling the vacant position with a Planner UII. This more flexible, but less experienced,
position will complement the existing expertise in the Department and provide a career path for
planners joining the City.
The modified position would be in the Rohnert Park Employees Association (RPEA) unit.
Human Resources advised RPEA of the proposed Planner UII position by providing the draft job
description for review. RPEA had no objection to the job description. Approval of the new
position title, salary range and associated job description will allow Development Services to
begin recruiting for this new position and fill a current staff vacancy.
In order to maintain internal equity while attracting qualified candidates, staff recommends
placing the proposed Planner I in the existing RPEA salary range 81 ($4,897 - $5,952 monthly)
and the proposed Planner II in the existing RPEA salary range 87 ($5,669 - $6,890 monthly).
The Planner I position, which requires a degree but not necessarily work experience, is placed
approximately 5% lower than the Department's Senior Engineering Technician. The Planner II
position, which requires work experience, would be comparable to the Department's
Management Analyst. The table below illustrates this information.
ITEM NO. 6C3
CURRENT
Position Title
Monthly Salary
Unit
Range
Planner III
$6,246-$7,542
RPEA
92
PROPOSED
Position Title
Monthly Salary
Unit
Range
Planner UII — Level 1
$4,897 - $5,952
RPEA
81
Planner UII — Level 2
$5,669 - $6,890
RPEA
87
STRATEGIC PLAN ALIGNMENT: Approving this position change is consistent with
Strategic Plan Goal A-2 which focuses on workforce development and succession planning. It is
also consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community.
OPTIONS CONSIDERED:
1. Approve the Position Title, Salary Range and Associated Job Description for Planner I/II
in the Development Services Department (Recommended Option). This option will
provide the optimal mix of staffing for the Department's upcoming workload.
2. Retain the existing Planner III position class. Staff considered retaining the existing
Planner III position class but believes that the more junior position will better serve the
needs of the Department while providing a career path for planners joining the City.
FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of the change, calculates at the
top step for both positions is a decrease of approximately $7,824/year. Staff recommends that the
Council approve a change in the allocation of the FY 2015-16 Budget from the position of
Planner III to Planner I/II.
Like the current Planner III, funding would come from the Development Services operational
budget, which emphasizes cost recovery. The majority of the position would be funded from
permit fees and/or charges to developers through agreements.
Department Head Approval Date: 02/08/2016
Finance Director Approval Date: 02/09/2016
City Attorney Approval Date: N/A
City Manager Approval Date: 02/10/2016
Attachments (list in packet assembly order):
1. Resolution Approving the Position Title, Salary Range and Associated Job
Description for Planner I/II in the Development Services Department
2. Exhibit A — Job Description for Planner UII
N
RESOLUTION NO. 2016-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING THE POSITION TITLE, SALARY RANGE AND ASSOCIATED JOB
DESCRIPTION FOR PLANNER I/II IN THE DEVELOPMENT SERVICES
DEPARTMENT
WHEREAS, staff has conducted an assessment of its hiring needs and determined that
in order to effectively maintain department operations, it requires the ability to efficiently hire
and manage the Planner position at the appropriate level, and
WHEREAS, staff recommends that the existing Planner III position be modified to
create an alternate job classification of Planner VII to attract a greater variety of candidates,
provide the flexibility to hire the appropriate skill set for the department, and allow the
department to efficiently promote incumbents at the lower level to the higher level as needed,
and
WHEREAS, staff developed a job description and consulted with the Rohnert Park
Employees' Association (RPEA) regarding the creation of the alternate job class of Planner VII
to be placed in the RPEA unit and RPEA had no objection to the job description, and
WHEREAS, staff recommends placement of the Planner UII position in the existing
RPEA salary range 81 for the Planner I and the existing RPEA salary range 87 for the Planner
II to be designated as Planner FII — Level 1 and Level 2.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Rohnert Park that it does hereby approve the position title, salary ranges and associated job
description for Planner UII, which is attached hereto as Exhibit "A" and incorporated by this
reference.
DULY AND REGULARLY ADOPTED this 23 day of February, 2016.
CITY OF ROHNERT PARK
Gina Belforte, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachment: Exhibit "A"
AIIANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Exhibit "A"
City of Rohnert Park
PLANNER 1/11
Level I: $4,897 - $5,952 monthly
Level 11: $5,669 - $6,890 monthly
DEFINITION
Coordinates, organizes, manages, and performs work in current and/or advanced
planning or environmental analysis; helps manage the portfolio of affordable housing
assets and conducts housing policy analysis; provides staff support to the City's
Planning Commission and the City Council; and provides information and assistance to
developers, the business community and the public. May review the work of technical
staff including consultants in the functional areas of planning; performs all other related
duties as required.
DISTINGUISHING CHARACTERISTICS
Planner I --This is the entry level class in the professional planning series. Work
activities involve the responsibility for assignments in the fields of current or advance
planning or environmental analysis which require the application of fundamental
planning principles. Assignments are generally limited in scope and within the design
and procedural framework established by higher level employees. However, as
experience is acquired, the employee performs with increasing independence. Planner I
positions are normally considered to be training positions. As assigned responsibilities
and breadth of knowledge increase with experience, incumbents are expected to be
performing at a journey level and may be eligible to advance to the next higher class of
Planner II.
Planner II --This is the journey level class in the professional planning series. Positions
in this class are flexibly staffed and are normally filled by advancement from the lower
class of Planner I, or when filled from the outside, require prior professional planning
work experience. Work involves responsibility for the application of professional
knowledge and skills to various municipal planning problems and projects.
Responsibilities include the preparation of specific reports and plans with opportunity for
independent judgment in planning work details and making technical determinations.
Work in this class is distinguished from that of the Planner I class by the greater
complexity of the assignments received and by the greater independence with which the
incumbent is expected to operate.
SUPERVISION RECEIVED/EXERCISED
Supervision is provided by the Planning Manager. The postions may also receive
general direction from higher level staff in the Development Services Department. May
exercise functional and technical supervision over technical and clerical staff.
ESSENTIAL JOB DUTIES
(These duties are a representative sample; position assignments may vary)
• Compiles information and makes recommendations on special studies;
City of Rohnert Park
Planner 1/11
Page 2 of 5
• Under direction, drafts planning reports and agenda reports for the Planning
Commission and City Council and various advisory boards as directed
• Reviews development proposals and works with developers to reach agreement
on acceptable site plans; reviews various development applications for
compliance with appropriate regulations and policies, and prepares reports of
recommendations
• Responds to and resolves difficult citizen inquiries and complaints regarding the
City's planning function
• Coordinates, organizes, manages and performs work in planning, zoning,
community development, housing activities, programs and projects
• Develops, reviews, updates and implements the General Plan, Zoning
Ordinance, specific plans, other planning documents, and City Council policies
• Processes a wide variety of applications, including current and long-range
planning, reviews project plans for accuracy and completeness; prepares and
develops published notices, develops and monitors schedules for development
applications
• Assures project compliance with Federal, State and local laws, codes, plans,
policies and regulations, including preparation of Initial Studies and evaluations
of technical environmental studies such as California Environmental Quality Act
(CEQA)
• Helps manage the City's portfolio of affordable housing assets and implement the
inclusionary housing program.
• Reviews and makes recommendations on zoning and permit applications, site
plans, and architectural designs, including the processing of current and
advanced planning projects from submittal through environmental review, public
hearing, plan check and final inspection
• Ensures that development proposals conform to the City General Plan, Zoning
Ordinance and other applicable plans and regulations
• Prepares reports for decision-making bodies, including formulation of
recommendations, preparation of well organized technical reports that
incorporate graphic products (maps, diagrams, drawings, etc.) and findings, and
conditions of approval, and makes presentations to governing bodies and various
committees and boards
• Assists property owners, developers, builders, attorneys, engineers and
architects with processing applications and meeting planning requirements;
responding through written correspondence and with phone calls
• Provides public information and responds to customer requests at the public
counter
• Checks commercial, industrial and residential development plans for issuance of
zone clearance; processes permit applications; reviews permit applications,
business licenses and home occupation permits
• Inspects properties and structures for compliance with current City zoning codes
and regulations; recommends improvements; identifies corrective actions to be
taken by owner
• May act as a disaster service worker in the event of a disaster or emergency
City of Rohnert Park
Planner 1/II
Page 3 of 5
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally
responsible
• Demonstrate care for the organization, customers and coworkers
• Practice and encourage initiative and innovation to improve the workplace
QUALIFICATIONS
Education/Training/Experience/Licenses:
Sufficient experience and education in planning that provides the required knowledge
and abilities would be qualifying. A typical way of obtaining the required qualifications
is:
• Possession of a Bachelor's Degree or equivalent from an accredited educational
institution with a major in urban or regional planning or other closely -related field
• A Master's Degree is desirable
• American Institute of Certified Planners (AICP) certification is desirable
• One (1) year of experience for the Planner I position and three (3) years of
progressively responsible experience for the Planner II position in the field of
government planning
• Possession of a Class C California driver's license by date of appointment
Knowledge of:
• Modern principles, practices, techniques and laws related to urban planning, of
California planning, zoning and development laws, the California Environmental
Quality Act (CEQA), the State Subdivision Map Act, housing and community
development
• Methods and techniques of effective technical report preparation and
presentation
• Research methods and sources of information related to urban growth and
development, recent developments, current literature and sources of information
related to municipal planning and community development administration
• Site planning and architectural design
• California housing laws and policies
• Building codes, including CalGreen
• Principles and techniques of providing effective customer service
• Code compliance
• Modern office methods, practices, procedures and computer equipment
Additional Knowledge for the Planner II position:
• Comprehensive knowledge of planning and environmental law
City of Rohnert Park
Planner 1/11
Page 4 of 5
Ability to:
• Help determine program compliance with Federal, State and local rules, laws,
ordinances and regulations
• Learn to interpret and apply pertinent laws, rules, and regulations
• Learn laws underlying general plans, zoning and land divisions
• Learn applicable environmental laws and regulations, and methods of
assessment
• Learn and interpret planning and zoning programs to the general public
• Analyze and compile statistical and technical information, including
recommendations regarding the use of property
• Prepare a variety of planning reports
• Understand and carry out oral and written directions
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the
course of work
• Research, prepare and analyze technical and administrative reports
• Read, analyze and evaluate architectural and site plans, technical statements
and correspondence related to development projects
• Learn and utilize new technology
• Establish and maintain cooperative working relationships with those contacted in
the course of work
• Speak before the public
• Communicate clearly and concisely, both orally and in writing, sometimes in
adversarial situations
• Work with constant interruptions
Additional Abilities for the Planner II position:
• Interpret planning and zoning programs to the general public
• Perform professional planning work with a minimum of supervision
Working Conditions
Position requires prolonged sitting, standing, walking on level, rough and slippery
surfaces, reaching, twisting, turning, kneeling, bending and squatting in the performance
of daily activities. The position requires grasping, repetitive hand movement, and fine
coordination in reading maps, writing reports, and using a computer key board.
Additionally, the position requires near, far and color vision in reading maps, reports,
using a computer, and looking at property; and hearing and speaking is required in
communicating with individuals and groups. The need to lift, carry and push plans and
file boxes weighing up to 25 pounds is required. The nature of the work requires the
incumbent to visit properties and make site reviews in all weather conditions including
wet, hot, and cold; and exposes the incumbent to fumes, dust, contaminants, and
above-average noise. The incumbent also must be available to be called for local
emergencies, attend meetings in various other towns and cities, work irregular or
extended hours to attend various committee meetings.
City of Rohnert Park
Planner 1/11
Page 5 of 5
FLSA Status: Non -Exempt
Employee Unit: Rohnert Park Employees' Association (RPEA)
Approved By:
Date Approved:
01;N T
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
Catr�vnr�t"
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 23, 2016
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Mary Grace Pawson, Director of Development Services
ITEM NO. 6C4
Agenda Title: Approving Task Order 2016-01 with W -Trans for a Regional Traffic
Impact Fee Study (City Project 2016-04) and Authorizing the Finance
Director to Take Related Actions
RECOMMENDED ACTION: Adopt a Resolution approving Task Order 2016-01 with W -
Trans for a Regional Traffic Impact Fee Study (City Project 2016-04) and Authorizing the
Finance Director to Take Related Actions.
BACKGROUND: The City's General Plan includes policies which support the City making
"fair share" contributions to regional transportation facilities that are impacted by the City's
planned growth. This General Plan policy has been carried forward in mitigation measures
within the various Environmental Impact Reports (EIRs) that support the City's Specific Plans
and Planned Developments. To support this commitment to regional transportation infrastructure
and act on the mitigation measures in its various EIRs the City has:
• Analyzed and fully funded improvements to the regional transportation facilities within
its City limits through its Public Facilities Fee Program;
• Entered into an Agreement with the Sonoma County Transportation Authority (SCTA) to
require the University District developer to pay $3,500 per unit towards regional
transportation impacts until such time as a regional fee is established through a nexus
study;
• Entered into Development Agreements with the University District developer, the
Southeast Specific Plan developer and the Sonoma Mountain Village developer that
include exactions for regional transportation improvements until such time as a regional
fee is established through a nexus study;
• Entered into an Agreement with the County of Sonoma (County) to prepare a nexus study
for regional transportation impacts as a condition of approval of the annexation of the
Northwest Specific Plan Area.
The City has asserted the provision of the University District Development Agreement that
requires this developer to contribute $100,000 toward a regional transportation nexus study and
has secured the funding and established its Regional Transportation Fee Fund (152-000-300-
3234). Development Services staff has solicited a proposal from the City's contract traffic
engineer, W -Trans to perform the study for a cost of $69,000 which can be accommodated
within the available funding.
ITEM NO. 6C4
ANALYSIS: Staff is proposing to begin the Regional Traffic Fee Study at this time because:
1. The City has entered into an Agreement with the County to do this work
2. The new east -side residential developments that will pay the exactions are moving
forward
3. Finalizing the fee will provide certainty for developers and remove a potential restriction
on development in the Northwest Specific Plan area.
Staff has solicited a proposal from W -Trans because the firm is a highly qualified traffic and
transportation engineering firm with significant experience with the City. W -Trans performed the
traffic engineering analysis and developed the mitigations for the City's two most recent EIRs,
the Northwest Specific Plan EIR and the Central Rohnert Park PDA EIR. Because of this they
have unique knowledge of how Rohnert Park's planned growth impacts the regional
transportation system and the how regional traffic impacts Rohnert Park's circulation system.
Utilizing W -Trans will provide the City with expert service and a high level of efficiency
because of their previous work.
While W -Trans' fee proposal is $69,000, staff is also proposing that Council authorize the
Finance Director to take the actions necessary to make the current $100,000 fund balance
available for Regional Traffic Impact Fee Study (City Project 2016-04) in recognition of the fact
that we anticipate significant involvement from City staff to support and review the study and to
coordinate with SCTA and the County in order to establish the fee.
Staff recommends that W -Trans be engaged for the work under the updated Master Services
Agreement which the Council is also considering at this meeting. While it is possible for the
Council to authorize these services under the existing agreement, provided that the Council
approves the update, using the updated agreement has the advantage of binding W -Trans to an
agreement that incorporates the City's latest terms and conditions.
STRATEGIC PLAN ALIGNMENT: Developing and implementing a Regional Traffic Impact
Fee is consistent with all four of the City's strategic goals. By developing and implementing a
fee program, which fairly accounts for and mitigates regional impacts, the City is practicing
participative leadership at the highest level through engagement with the County and SCTA
(Goal A). Assuring that new development fairly offsets the impacts created by development is an
important part of both maintaining financial stability and ensuring effective delivery of public
services (Goals B and C). By understanding and providing for necessary regional traffic
improvements, the City is contributing to the development of a vibrant community (Goal D).
OPTIONS CONSIDERED:
Adopt a Resolution approving Task Order 2016-01 with W -Trans for a Regional Traffic
Impact Fee Study (City Project 2016-04) under the terms of the updated Master Services
Agreement and Authorizing the Finance Director to Take Related Actions
(Recommended Option). This option allows the City to satisfy its agreements with SCTA
and the County in the most efficient way possible by utilizing a consultant that brings
unique familiarity with traffic models and scenarios that will be used for the fee study.
2. Solicit proposals from consultants to perform the Regional Traffic Impact Fee Study.
This option is not recommended because of W-Trans's unique expertise and experience.
ITEM NO. 6C4
FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of this action is up to $100,000
which includes $69,000 for W -Trans services and the costs of staff time, to be charged to 310-
1604-400-610. The funding source is the Regional Transportation Fee Fund (152-000-300-3234),
where the City deposited the $100,000 contributed by the University District Developer.
Department Head Approval Date: 02-04-2016
Finance Director Approval Date: 02-09-2016
City Attorney Approval Date: 02-05-2016
City Manager Approval Date: 02-10-2016
Attachments (list in packet assembly order):
1. Resolution approving Task Order 2016-01 with W -Trans for a Regional Traffic
Impact Fee Study (City Project 2016-04) and Authorizing the Finance Director to
Take Related Actions.
2. Task Order 2016-01 with W -Trans for a Regional Traffic Impact Fee Study (City
Project 2016-04)
RESOLUTION NO. 2016-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING TASK ORDER 2016-01 WITH W -TRANS FOR A REGIONAL TRAFFIC
FEE STUDY (CITY PROJECT 2016-04) AND AUTHORIZING THE FINANCE
DIRECTOR TO TAKE RELATED ACTIONS
WHEREAS, the City of Rohnert Park's (City's) General Plan includes policies that
require new development to mitigate its impacts to the extent feasible; and
WHEREAS, the Environmental Impact Reports adopted by the City for its various
Specific Plan and Planned Development Areas include mitigation measures that provide the
mitigation of regional traffic impacts to the extent feasible; and
WHEREAS, the City's adopted Public Facilities Fee Program provides a mechanism for
fully funding the impacts of all development in the region on regional transportation facilities
within the City limits; and
WHEREAS, the City has entered into an Agreement with the Sonoma County
Transportation Authority to collect a regional traffic impact contribution of $3,500 from the
developer of the University District as an estimate of the cost of mitigating regional traffic
impacts until a formal nexus study is completed; and
WHEREAS, the City has included provisions for a regional traffic impact contribution in
its Development Agreements with the University District, Southeast and Sonoma Mountain
Village developers; and
WHEREAS, the City has entered into an Agreement with Sonoma County to complete a
nexus study for a regional traffic impact fee; and
WHEREAS, the City has asserted a provision of its Development Agreement with the
University District developer and secured a $100,000 contribution to fund the cost of the nexus
study; and
WHEREAS, the City has received a proposal from W -Trans for $69,000 to perform the
nexus study; and
WHEREAS, W -Trans has unique experience in the complex field of traffic modeling
and trip allocation specific to the City of Rohnert Park as a result of completing several recent,
relevant traffic analyses for development projects in the City; and
WHEREAS, the City previously awarded W -Trans a Master Services Agreement for
traffic analyses and related work and approved an update to that agreement at its meeting on
February 23, 2016; and
WHEREAS, the City Council considered Task Order 2016-01 with W -Trans at a duly
noticed regular meeting on February 23, 2016.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve Task Order 2016-01 with W -Trans in substantially
similar form to Exhibit A which is attached hereto and incorporated by this reference (the
"Amendment") subject to minor modification by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park, including
the Agreement.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to
increase budgeted revenue in account 152-000-300-3234 and appropriations in account 310 —
1604-400-6101 from applicant deposits and reimbursements.
DULY AND REGULARLY ADOPTED this 23rd day of February, 2016.
CITY OF ROHNERT PARK
Gina Belforte, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachment: Exhibit A
AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: (
(2)
2016-18
Exhibit A
W -TRANS TASK ORDER NO. 2016-01
CITY OF ROHNERT PARK
AND
W -TRANS
AUTHORIZATION TO PREPARE REGIONAL TRAFFIC IMPACT FEE STUDY
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct W -Trans to proceed with the work specified in
Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of
Rohnert Park ("City") and W -Trans ("Consultant") hereto dated February 23, 2016, and authorized by
Resolution 2016-16 ("Master Agreement").
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" - Scope of Services, which is
attached hereto and incorporated by this reference.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 of this Task Order shall be
actual costs (time and materials) based on Consultants' standard labor charges in accordance with the
provisions of the MASTER AGREEMENT and as shown in Attachment "A," which is attached hereto
and incorporated by this reference, for an amount not -to -exceed $69,000.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 of this Task Order shall be completed by September 1, 2016, or as
extended by the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional services between
City and Consultant are incorporated by reference and remain in full force and effect.
Approved this 23th day of February, 2016.
Signatures on Next Page
Exhibit A
CITY OF ROHNERT PARK W -Trans
Darrin Jenkins, City Manager (Date) Name and Title (Date)
Per Resolution 2016-18 adopted by the
Rohnert Park City Council at its meeting
of February 23, 2016
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
January 21, 2016 'W -Trans
Ms. Mary Grace Pawson, P.E.
City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94928-2486
Proposal to Prepare a Regional Traffic Impact Fee Study
Dear Ms. Pawson;
As requested, W -Trans is pleased to present this proposal to assist the City in developing a fee structure that
would provide funding for all projects of regional significance within the City of Rohnert Park and its environs as
well as the City of Cotati. It is noted that this fee would encompass impacts and improvements associated with
development in the Cities of Rohnert Park and Cotati as well as surrounding areas in the County of Sonoma. The
study is intended to meet the City's obligation to establish a regional traffic impact fee as set forth in several EIRs.
The timing of this work is fortuitous as we will be able to build on the recently completed study establishing an
updated Traffic Impact Fee for the City of Cotati.
The following scope of services is suggested to achieve a traffic impact fee structure that will provide adequate
funding for the two cities and the County to construct projects that have already been identified through
previous planning efforts. Note that this effort includes limited operational analysis. Instead, it builds on work
done for various EIRs that have already identified the projects that would be included in the impact fee structure.
Study Area and Periods
The study area will consist of the Cities of Rohnert Park and Cotati and the street network surrounding these two
cities, generally described as beginning south of Santa Rosa and extending to Penngrove, and between Stony
Point Road and Petaluma Hill Road.
Because operating conditions can be more critical during the morning peak hour than during the evening peak
hour at some intersections, and because some types of uses (such as offices) have higher trip generation rates
during the morning than during the evening, it is suggested that the analysis cover both weekday peak periods.
This approach also gives the City more information that may be useful in establishing the basis of the fee.
Tasks
1. A kick-off meeting has already been held, and information related to the existing fee structure subsequently
provided. These documents will be reviewed in greater detail prior to initiating further work.
The list of improvement projects that will be necessary to accommodate anticipated future development in
Rohnert Park, Cotati and its environs will be established based on information contained in the various EIRs
prepared for development areas in Rohnert Park together with the City of Cotati's recently completed
General Plan Update and other sources you suggest. We understand that the City can supply much of this
information for Rohnert Park, though some refinements in surrounding areas may be needed. The list will
be provided to City staff for review and concurrence.
A review will be performed of all of the recommended improvements to determine if any are potentially
unnecessary; in other words, if the improvements are recommended because of a deterioration that barely
drops over the threshold of significance, the calculations will be reviewed to determine if the level of growth
assumed is realistic and the recommended project is the best improvement option. If appropriate
recommendations will be provided to either drop a project completely or modify it to provide an adequate
enhancement for less cost.
490 Mendocino Avenue, Suite 201 Santa Rosa, CA 95401 707.542.9500 w-trans.com
SANTA ROSA • OAKLAND • SAN JOSE
Ms. Mary Grace Pawson Page 2 January 21, 2016
4. Once the list of projects is finalized, planning level cost estimates will be developed for all of the
recommended improvements with assistance from City staff. If appropriate, we will request that a civil
engineering firm be retained by the City (potentially through us) to assist with the cost estimates.
Deductions will be applied as appropriate to represent anticipated outside funding, such as grants, Measure
M, or Caltrans -funded projects. Deductions will also be identified to reflect projects that have already been
completed, though the deduction may be applied after the fee structure is determined rather than before,
depending on what arrangements the City has made with the developer. Projects identified to improve
pedestrian and/or bicycle facilities will also be included.
The number of potential trips that will be generated by future development in the study area as determined
by the SCTA model for Rohnert Park and surrounding County areas will be established, including up to eight
different land use categories that could be separated geographically as well as by land use types. The
categories and land uses estimates applied to the City of Cotati's trip fee will be used for this analysis as
established for that study. This task includes coordination with SCTA's modeler to complete the necessary
model runs.
6. Information sheets will be prepared for up to 30 projects to be included in the fee schedule that provide a
location map, description, the estimated cost, the amount of that cost to be allocated to other sources, if
appropriate, and what those sources might be, and the amount of the cost included in the impact fee
program. Sheets already prepared for Cotati will be used for this project as well. Where feasible, the cost
estimate will include line -item details such as square feet of paving or linear feet of sidewalk, so that the
total extents of the project as conceived for this effort are clear.
An impact fee structure based on daily and/or peak hour trips and the projected costs for improvements will
be developed that would provide adequate monies to fund all of the mitigation measures. The fee will
initially be based on a flat rate across all three jurisdictions to determine the proportional share of
improvements needed to accommodate regional development that would be assigned to each agency. The
fee will then be broken down to show what portion of these costs are already covered by each agency's
existing fee structure, and what additional amount (if any) should be borne by projects in the cities of
Rohnert Park and Cotati to cover projects outside their boundaries.
8. The Project Manager will meet with you to go over the suggested fee structure, including the projects it
would fund, at what level, and the trip rates used to establish fees for various land use categories. If the fee
is deemed to be too high, we will work with you iteratively to adjust the level of funding or the distribution
among various land uses to achieve a fee structure that you believe is adoptable.
9. The fee schedule will be adjusted and a draft report prepared that details all of the data collected,
assumptions applied, procedures followed, projects to be included in the fee and the recommended fee
structure, with appropriate tables, figures and appendices. A draft report will be submitted for staff review.
10. Up to 40 hours for meetings are included that could be used to coordinate the fee report with staff from the
County of Sonoma and/or the City of Cotati.
11. Subsequent to incorporation of comments from City staff and potentially others, the final report will be
produced.
12. The project manager will be available to attend two hearings at the City Council chambers (assumed to be
one with the Planning Commission and one with the City Council).
Exclusions - The scope of services includes only those items that are specifically identified above. Any
additional services, such as requests for further analysis or responding to additional rounds of comments, if
needed would be provided on a time and materials basis after receiving written authorization for the extra work.
Ms. Mary Grace Pawson Page 3 January 21, 2016
Schedule and Budget
The first iteration of the fee estimate can be submitted for your comments within approximately two to three
months following establishment of the list of projects to be included. Our services will be conducted on a time
and materials basis at the rates indicated on the enclosed sheet. Monthly invoices will be provided electronically
unless a hard copy via mail is requested. The estimated maximum fee for this work is $69,000. Details of the
time estimated for the work are provided on the enclosed sheet.
Please forward documents for my signature if you wish to initiate work. This proposal will remain a firm offer for
90 days from the date of this letter. Thank you for giving us the opportunity to propose on these services.
Sincerely,
(kJ
Dalene J. Whitlock, PE, PTOE
Principal
DJW/djw/RPA098.P1
Enclosures: W -Trans Fee Estimate
2016 Fee Schedule
HOURS BY STAFF MEMBER
Dalene Zack Lauren William Tech/
Task Whitlock Matley Davini Petker Admin Misc Total Hours
Project Initiation
Develop List of Project
Develop Draft Fee Structure
Reports
Meetings
Hearings
Project Management
4
2
0
0
0
$44
6
6
8
15
0
0
$0
29
58
54
77
22
0
$3,041
211
25
21
18
18
5
$54
87
20
20
0
0
0
$100
40
10
0
0
0
0
$101
10
8
0
0
0
0
$0
8
131 1 105 1 110 I 40 I $3,340 I 3g
Project Initiation
$940
$370
$0
$0
$0
Develop List of Project
$1,410
$1,480
$1,500
$0
$0
Develop Draft Fee Structure
$13,630
$9,990
$7,700
$2,200
$0
Reports
$5,875
$3,885
$1,800
$1,800
$450
Meetings
$4,700
$3,700
$0
$0
$0
Project Management
$1,880
$0
$0
$0
$0
$44
$1,354
$0
$4,390
$3,041
$36,561
$54
$13,864
$100
$8,500
$0
$1,880
�W Trans
Fee Schedule
2016 Staff Billing Rates
Position
Billing Rate (per hour)
Principal
$200
—$240
Associate Principal
$180
—$200
Senior Engineer/Planner
$160
—$180
Engineer/Planner
$125
—$145
Associate Engineer/Planner
$110—$125
Assistant Engineer/Planner
$90—$110
Technician/Administrative
$85
—$90
Intern
$30
—$80
Field Technician
$20
—$40
2016 Expense Charges
Item
Charge
Mileage
$0.59/mile*
Services and Expenses
10% surcharge
These rates are valid for work initiated prior to December 31,
2016. Work initiated after January 1, 2017, and any subsequent
year may be billed at the revised rates established for that year.
* Mileage charge will be based on the IRS Standard Mileage Rate
(set at $0.54 for January through June 2016) plus 10 percent,
rounded to the nearest cent.
490 Mendocino Avenue, Suite 201 SANTA ROSA, CA 95401 707.542.9500
47514 1h Street, Suite 290 OAKLAND, CA 94612 510.444.2600
1276 Lincoln Avenue, Suite 204 SAN JOSE, CA 95125 650.314.8313
w-trans.com
01;N T
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
Catr�vnr�t"
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 23, 2016
Department: Public Safety
Submitted By: Brian Masterson, Director of Public Safety
Prepared By: Patrick Strouse, Commander
Agenda Title: Consideration of Body Worn Cameras for Public Safety Officers
ITEM NO. 7
RECOMMENDED ACTION: Provide direction regarding Body Worn Cameras for Public
Safety Officers, including related policies.
BACKGROUND:
Body -worn camera (BWC) devices are a small, pager size, camera that attaches to an officer's
uniform and records video and audio of law enforcement interactions with the public. The use of
body worn cameras is becoming increasingly prevalent in law enforcement, given their
effectiveness in resolving issues regarding officer conduct. In a 2002 study by the International
Association of Police Chiefs for the US Department of Justice, use of in -car cameras resulted in
only 5% of complaints against officers being sustained when video recording of the encounter
was captured. The video also helps improve prosecutors' ability to successfully prosecute cases,
according to the study. By reducing the time in complaint investigations and in court testimony,
officers have more time to provide patrol and public safety services to the community.
The Cambridge Police Foundation, with the cooperation of the Rialto, California Police
Department, conducted a year-long study on the effects of BWC's on the behaviors of both the
public and the police officers. The study, which concluded in 2013, showed that the number of
complaints against officers declined 88% and the number of use of force incidents declined 60%.
Overall the behavior of both citizens and officers improved significantly with the knowledge
they were being recorded. This change resulted in fewer injuries to officers and citizens, fewer
complaints, better evidence for court, and a greater level of transparency.
The United States Office of Community Oriented Policing Services, the Police Executive
Research Forum, the International Association of Chiefs of Police, the American Civil Liberties
Union and a number of police risk management organizations all endorse the utilization of
BWC's as a best practice in policing.
ANALYSIS
The Public Safety Department is proposing a comprehensive body worn camera (BWC) program
that entails the purchase of cameras, software and an in-house data storage system. The initial
costs are estimated at $96,611, and on-going costs at $30,000/year.
ITEM NO. 7
The use of Body -Worn Cameras raises a variety of important policy issues. These are discussed
in detail in the attached draft City policy. Some of the key issues include:
Use and Activation of Cameras: In general, officers will be required to carry a BWC while on
duty and use it in the following circumstances:
a) All enforcement and investigative contacts including stops and field interview (FI)
situations
b) Traffic stops including, but not limited to, traffic violations, stranded motorist
assistance and all crime interdiction stops
c) Self -initiated activity in which a member would normally notify the
Communications Center
d) Any other contact that becomes adversarial after the initial contact in a situation
that would not otherwise require recording
Retention of Records: Staff proposes that the City follow state law in retaining video recordings.
This generally requires retaining video that could be used as evidence for a minimum of two
years, and other videos for 60 days.
Evidentiary Data: Pursuant to Penal Code § 832.18(b)(5)(B), evidentiary data including video
and audio recorded by a body -worn camera under this section should be retained for a minimum
of two years under any of the following circumstances:
a) The recording is of an incident involving the use of force by a peace officer or an
officer -involved shooting.
b) The recording is of an incident that leads to the detention or arrest of an individual.
c) The recording is relevant to a formal or informal complaint against a law enforcement
officer or a law enforcement agency.
Pursuant to Penal Code § 832.18(b)(5), "evidentiary data" refers to data of an incident or
encounter that could prove useful for investigative purposes, including, but not limited to, a
crime, an arrest or citation, a search, a use of force incident, or a confrontational encounter with a
member of the public. Videos labeled with one of the following categories in the recording
software shall be considered evidentiary data and retained for a minimum of two years:
Category 1: Arrest, Cite Arrest, Use of Force, or Relevant to Criminal Case [Evidentiary Data];
Category 2: Hostile Contact [Evidentiary Data]; or Category 3: Traffic Collisions [Evidentiary
Data].
Non -evidentiary: Pursuant to Penal Code § 832.18(b)(5)(A), unless Sections 451.7.2.1 or
451.7.2.2 apply, non -evidentiary data including video and audio recorded by a body -worn
camera should be retained for a minimum of 60 days, after which it may be erased, destroyed, or
recycled. An agency may keep data for more than 60 days to have it available in case of a citizen
complaint and to preserve transparency.
Pursuant to Penal Code § 832.18(b)(5), "non -evidentiary data" refers to data that does not
necessarily have value to aid in an investigation or prosecution, such as data of an incident or
encounter that does not lead to an arrest or citation, or data of general activities the officer might
perform while on duty. Videos labeled with one of the following categories in the recording
software shall be considered non -evidentiary data and kept for a minimum of 60 days:
W
ITEM NO. 7
Category 4: Investigative Contact or Detention [Non -Evidentiary Data]; or Category 5: Traffic
Stops [Non -Evidentiary Data]; Category 6: Training [Non -Evidentiary Data]; or Category 7:
Uncategorized [Non -Evidentiary Data].
Officer and Supervisor Access to Video: Officers will be able to review recordings to help
prepare written reports, courtroom testimony or administrative interview incidents. When
preparing written reports, officers should review their recordings as a resource. However,
officers shall not retain personal copies of recordings. Officers should not use the fact that a
recording was made as a reason to write a less detailed report.
Supervisors are authorized to review relevant recordings any time they are investigating alleged
misconduct or reports of meritorious conduct. Supervisors can periodically review a sample of
recordings to evaluate compliance with this policy. The primary intent however, is not to engage
in unnecessary "fishing' expeditions to uncover malfeasance.
In the event an officer is to be interviewed for an administrative purpose, the officer may review
the officer's related video recordings in preparation for the interview. This will include the
administrative review of officer -involved shootings or critical incidents. If the officer is a
witness or subject of a criminal investigation, the decision on reviewing any related videos will
be determined by the investigating agency.
Public access to video: Public access will primarily be determined by current state law as is the
case with all Department records. When requests for access are not subject to state law, the City
Manager has final authority to determine public access.
STRATEGIC PLAN ALIGNMENT:
This recommendation is in alignment with Goal C: Ensure the effective delivery of public
services by integrating technology into operations.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends proceeding with Body -Worn Cameras to promote
improved practices in Public Safety, including the associated policies on use of cameras,
retention of videos, and access to videos.
2. Alternative: The City could not proceed with Body -Worn Cameras, which would require
continuing existing practices in Public Safety.
FISCAL IMPACT/FUNDING SOURCE:
Should the Council approve moving forward, funding for the BWC's, incorporated software and
internal storage solution will be from Asset Seizure Funds. This is a special fund comprised of
seized assets from crimes that can be used for specified purposes, including BWC's.
The one-time costs are estimated at $96,612. This includes $69,655 for 60 cameras (at $749
each), charging stations, and a three-year warranty. This also includes $26,956 to purchase
servers to store two years of video recordings.
On-going costs are projected to be $30,000/year toward replacement of cameras and other
equipment.
Department Head Approval Date: 1-25-16
Finance Director Approval Date: 1-28-16
City Attorney Approval Date: 2-11-16
City Manager Approval Date: 2/17/16
Attachments (list in packet assembly order):
ITEM NO. 7
1. Lexipol Policy 451 Body Worn Video System
2
105 W John St
Estimate Seattle WA 96119
IE
USA
1.888.285.4548
Date 1/15/2016 Fax: 206.299.3380
Estimate # 8956
PO #
Bill To
Pat Strouse Expires 2/29/2016
Rohnert Park Police Department CA Exp. Close Jame 016
p ( ) Sales Rep James G Hillary
500 City Center Drive Shipping Method FedEx Ground
Rohnert Park CA 94928
Ship To
Pat Strouse
Rohnert Park Police Department (CA)
500 City Center Drive
Rohnert Park CA 94928
Thank you for your belief in our products.
We have several options if you like to process this estimate.
1. Forward a purchase order via email to info@vievu.com, or
2. Fax a purchase order to 206-299-3380 or,
3. Contact VIEVU directly at 1-888-285-4548, or
4. Return this estimate signed and approved with a Lieutenant or above signature.
If you are tax exempt, please fax your certificate to 206.299.3380 or email to
info@vievu.com.
If you need any additional information or assistance, please let us know.
Thank you.
Subtotal 64,739.98
Shipping Cost (FedEx Ground) 60.00
Tax (Sales Tax 7.5%) 4,855.50
Total $69,655.48
1111111111111111
LE4 6()
LE4 Body Worn Video Camera
749.00
Yes
44,940.00
VERIPATROL Software t
VERIPATROL - Software unlimited
0.00
Yes
0.00
Multi -Dock Network (LE4) 2
Multi -Dock network download station for LE4 cameras
1,499.99
Yes
2,999.98
Warranty - 1 Year (LE3/LE4) 60
Warranty - 1 Year (LE3/LE4)
0.00
Yes
0.00
Warranty - 3 Year (LE3/LE4) 60
Warranty - 3 Year (LE3/LE4)
28000
Yes
1
16,800.00
!
Thank you for your belief in our products.
We have several options if you like to process this estimate.
1. Forward a purchase order via email to info@vievu.com, or
2. Fax a purchase order to 206-299-3380 or,
3. Contact VIEVU directly at 1-888-285-4548, or
4. Return this estimate signed and approved with a Lieutenant or above signature.
If you are tax exempt, please fax your certificate to 206.299.3380 or email to
info@vievu.com.
If you need any additional information or assistance, please let us know.
Thank you.
Subtotal 64,739.98
Shipping Cost (FedEx Ground) 60.00
Tax (Sales Tax 7.5%) 4,855.50
Total $69,655.48
1111111111111111
105 W. John St.
Seattle, WA 98119
1.888.285.4548
www.vievu.com
11/16/15
City of Rohnert Park
500 Center City Drive
Rohnert Park, CA 94928
Commander Strouse,
VIEVU will extend the same pricing, terms and conditions of Contract ID SHARC-
84067-001-7/15 ( RFP #SHARC 245 awarded June 25, 2014) the City of Rohnert Park,
a political entity outside of Riverside County. It is understood that the City of Rohnert
Park shall make purchases in their name, make direct payment and be liable directly to
the Contractor (VIEVU).
Sincerely,
James Hillary
Regional Sales Manager
VIEVU
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Bill To:
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ROM Cordigumtion#: DLA106671A
Prepared By: Seth Novakavich
SFDC Deal Id: 11368082
Type: Upgrade
For System: 39812 / 39813 - Rohnert Park, CA
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Pricing and Terms and Conditions
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Rohnert Park Department of Public Safety
Policy Manual
Body Worn Video Systems
451.1 PURPOSE AND SCOPE
This policy provides guidelines for the use of Body Worn Video (BWV) recording devices by
members of this department while in the performance of their duties.
This policy does not apply to lawful surreptitious audio/video recording or interception of
communications for authorized investigative purposes.
451.2 POLICY
The Rohnert Park DPS may provide members with access to BWV systems for use during the
performance of their duties. The use of BWV recorders is intended to enhance the mission of
the Department by accurately capturing contacts between members of the Department and the
public. Penal Code Section 832.18 — Body Worn Cameras Best Practices are incorporated into
this policy.
451.3 MEMBER PRIVACY EXPECTATION
All recordings made by members acting in their official capacity shall remain the property of
the Department regardless of whether those recordings were made with department -issued or
personally owned recorders. Members shall have no expectation of privacy or ownership interest
in the content of these recordings.
451.4 MEMBER RESPONSIBILITIES
Prior to going into service, each uniformed member assigned a BWV recorder will be responsible
for making sure that he/she is equipped with a BWV recorder issued by the Department, and that
the recorder is in good working order. If the recorder is not in working order or malfunctions at any
time, the member shall promptly report the failure to his/her supervisor and obtain a functioning
device as soon as practicable.
Any member assigned to a non -uniformed position may carry an approved BWV recorder at any
time the member believes that such a device may be useful.
Unless conducting a lawful recording in an authorized undercover capacity, members shall wear
their BWV recorder mounted on their uniform shirt or on their external ballistic vest carrier
generally about their chest in a forward -facing manner.
Members should document the existence of a recording in any report or other official record of the
contact, including any instance where the recorder malfunctioned or the member deactivated the
recording. Members should include the reason for deactivation.
Rohnert Park Department of Public Safety
Policy Manual
Body Worn Video Systems
This section is not intended to require a report be prepared solely for the purpose of
documenting the existence of a body worn video. A primary investigating officer should
document the existence of any recordings in the report narrative. If a participating officer writes a
supplemental report as to his/her involvement in a case, the existence of their recording should also
be documented in the supplemental report.
451.5 ACTIVATION OF THE BWV RECORDER
This policy is not intended to describe every possible situation in which the BWV recorder
should be used, although there are many situations where its use is appropriate. Members should
activate the recorder any time the member believes it would be appropriate or valuable to record
an incident.
The BWV recorder shall be activated in any of the following situations:
(a) All enforcement and investigative contacts including stops and field interview (FI) situations
(b) Traffic stops including, but not limited to, traffic violations, stranded motorist assistance and all
crime interdiction stops
(c) Self -initiated activity in which a member would normally notify the Communications Center
(d) Any other contact that becomes adversarial after the initial contact in a situation that would
not otherwise require recording
Members should remain sensitive to the dignity of all individuals being recorded and exercise
sound discretion to respect privacy by discontinuing recording whenever it reasonably appears to
the member that such privacy may outweigh any legitimate law enforcement interest in recording.
Requests by members of the public to stop recording should be considered using this same
criterion. Recording shall resume when privacy is no longer at issue unless the circumstances no
longer fit the criteria for recording. Members shall cease recording if any of the criteria set forth in
Section 451.6 that prohibit the use of BMV recorders arise.
At no time is a member expected to jeopardize his/her safety in order to activate a BWV recorder or
change the recording media. However, the recorder shall be activated in situations described above
as soon as practicable.
451.5.1 SURREPTITIOUS USE OF THE BWV RECORDER
Members of the Department may surreptitiously record any conversation during the course of a
criminal investigation in which the member reasonably believes that such a recording will be lawful
and beneficial to the investigation (Penal Code § 633).
Members shall not surreptitiously record another department member without a court order unless
lawfully authorized by the Chief of Police or the authorized designee.
Rohnert Park Department of Public Safety
Policy Manual
Body Worn Video Systems
451.5.2 CESSATION OF RECORDING
Once activated, the portable recorder should remain on continuously until the member's direct
participation in the incident is complete or the situation no longer fits the criteria for activation.
Recording may be stopped during significant periods of inactivity such as report writing, booking or
transporting prisoners, while holding static or perimeter positions on field events, or other breaks
from direct participation in the incident.
451.5.3 EXPLOSIVE DEVICE
Many BWV recorders emit radio waves that could trigger an explosive device. Therefore, these
devices should not be used where an explosive device may be present.
451.6 PROHIBITED USE OF BWV RECORDERS
Members are prohibited from using department -issued BWV recorders and recording media for
personal use and are prohibited from making personal copies of recordings created while on- duty
or while acting in their official capacity.
Members are also prohibited from retaining recordings of activities or information obtained while on -
duty, whether the recording was created with department -issued or personally owned recorders.
Members shall not duplicate or distribute such recordings, except for authorized legitimate
department business purposes. All such recordings shall be retained at the Department.
Members are prohibited from using personally owned recording devices while on -duty without the
express consent of the Chief of Police or designee. Any member who uses a personally owned
recorder for department -related activities shall comply with the provisions of this policy, including
retention and release requirements.
Recordings shall not be used by any member for the purpose of embarrassment, intimidation or
ridicule.
Officers should be aware of privacy issues relating to a person's place of residence and/or other
areas where there could be an expectation of privacy. If a private person objects to the use of
the recording inside a private residence, the officer may turn off the device in accordance with
this policy.
Recordings should specifically not be made in the following instances:
-When not in service or during breaks
- During encounters with undercover officers or confidential informants
- To record non work-related activity, or in areas where a reasonable expectation of privacy
exists such as in locker rooms, dressing rooms or restrooms
- Where a person's private health information is being discussed, such as ambulance responses to
accidents or illnesses where victims are not believed to be involved in any criminal activity
- When the recording creates an officer safety issue
- When discussing administrative, tactical or law enforcement sensitive information away from the
public
Rohnert Park Department of Public Safety
Policy Manual
Body Worn Video Systems
451.7 RETENTION OF RECORDINGS
All BWV recordings should be downloaded no later than the end of each shift into the designated
server or storage platform utilized by the agency. Under extenuating circumstances a supervisor
may authorize a short delay in the downloading of the data into the server, but it should be completed
as soon as practical.
Any time a member records any portion of a contact that the member reasonably believes
constitutes evidence in a criminal case, the member shall record the related case number and
transfer the file in accordance with current procedure for storing digital files and document the
existence of the recording in the related case report. Transfers should occur no later than the
end of the member's shift, or any time the storage capacity is nearing its limit.
Any time a member reasonably believes a recorded contact constitutes evidentiary data, within
the meaning of Penal Code § 832.18(b)(5), that is not evidence in a criminal case, the
member should promptly notify a supervisor of the existence of the recording.
451.7.1 CLASSIFICATIONS
Employees using the BWV shall identify each video by category. In the event a video is taken that
does not fall into a listed category, the officer may leave the video as uncategorized. P u rs u a n t to
P e n a I C o d e § 8 3 2.18 (b) (4) , t he following categories have been established in the recording
software:
Category 1: Arrest, Cite Arrest, Use of Force, or Relevant to Criminal Case
[Evidentiary Data]
Category 2: Hostile Contact [Evidentiary Data]
Category 3: Traffic Collisions [Evidentiary Data]
Category 4: Investigative Contact or Detention [Non -Evidentiary Data]
Category 5: Traffic Stops [Non -Evidentiary Data]
Category 6: Training [Non -Evidentiary Data]
Category 7: Uncategorized [Non -Evidentiary Data]
When a video is taken by an assisting officer, or when conducting follow-up on an event, the
video should be retained under the original category for the event. In the "Case Number" field,
officers should enter the corresponding case or citation number. Entering event numbers is optional.
Officers should use the following formats when making these entries:
Case Number: 15-0015 (4 -digits)
Event Number: RP140421001
Citation Number: 0123456
Entries in the "Comments" field are optional but may be used when a member wants a comment
preserved in the audit trail for the video file.
Rohnert Park Department of Public Safety
Policy Manual
Body Worn Video Systems
451.7.2 RETENTION REQUIREMENTS
All recordings shall be retained minimally for a period consistent with the requirements of Penal
Code Section 832.18, and State Evidentiary Laws.
451.7.2.1 EVIDENTIARY DATA
Pursuant to Penal Code § 832.18(b)(5)(B), evidentiary data including video and audio recorded by a
body -worn camera under this section should be retained for a minimum of two Years under any of
the following circumstances:
(i) The recording is of an incident involving the use of force by a peace officer or an officer -involved
shooting.
(ii) The recording is of an incident that leads to the detention or arrest of an individual.
(iii) The recording is relevant to a formal or informal complaint against a law enforcement officer or a
law enforcement agency.
Pursuant to Penal Code § 832.18(b)(5), "evidentiary data" refers to data of an incident or encounter
that could prove useful for investigative purposes, including, but not limited to, a crime, an arrest or
citation, a search, a use of force incident, or a confrontational encounter with a member of the public.
Videos labeled with one of the following categories in the recording software shall be
considered evidentiary data and retained for a minimum of two years: Category 1: Arrest, Cite
Arrest, Use of Force, or Relevant to Criminal Case [Evidentiary Data]; Category 2: Hostile Contact
[Evidentiary Data]; or Category 3: Traffic Collisions [Evidentiary Data].
451.7.2.2 ANY EVIDENCE RELEVANT TO A CRIMINAL PROSECUTION
Pursuant to Penal Code § 832.18(b)(5)(C), if evidence that may be relevant to a criminal prosecution
is obtained from a recording made by a BWV, the recording shall be retained for any time in addition
to that specified in Sections 451.7.2.1 and 451.7.2.3, and in the same manner as is required by law
for other evidence that may be relevant to a criminal prosecution.
451.7.2.3 NON -EVIDENTIARY DATA
Pursuant to Penal Code § 832.18(b)(5)(A), unless Sections 451.7.2.1 or 451.7.2.2 apply, non -
evidentiary data including video and audio recorded by a body -worn camera should be retained for a
minimum of 60 days, after which it may be erased, destroyed, or recycled. An agency may keep data
for more than 60 days to have it available in case of a citizen complaint and to preserve
transparency.
Pursuant to Penal Code § 832.18(b)(5), "non -evidentiary data" refers to data that does not
necessarily have value to aid in an investigation or prosecution, such as data of an incident or
encounter that does not lead to an arrest or citation, or data of general activities the officer might
perform while on duty. Videos labeled with one of the following categories in the recording
software shall be considered non -evidentiary data and kept for a minimum of 60 days:
Category 4: Investigative Contact or Detention [Non -Evidentiary Data]; or Category 5: Traffic
Stops [Non -Evidentiary Data]; Category 6: Training [Non -Evidentiary Data]; or Category 7:
Uncategorized [Non -Evidentiary Data].
Rohnert Park Department of Public Safety
Policy Manual
Body Worn Video Systems
451.7.2.4 ACCESS OR DELETION LOGS
Pursuant to Penal Code § 832.18(b)(5)(E), records or logs of access and deletion of data from body -
worn cameras should be retained permanently.
451.7.3 DATA STORAGE LOCATION:
An internal dedicated department server will be utilized to store BWV and be maintained by the
Information Technology Department of the City.
451.8 REVIEW OF RECORDINGS
When preparing written reports, members should review their recordings as a resource. However,
members shall not retain personal copies of recordings. Members should not use the fact that a
recording was made as a reason to write a less detailed report.
Supervisors are authorized to review relevant recordings any time they are investigating alleged
misconduct or reports of meritorious conduct. Supervisors can periodically review a sample of
recordings to evaluate compliance with this policy. The primary intent however, is not to engage in
unnecessary "fishing' expeditions to uncover malfeasance.
In the event a member is to be interviewed for an administrative purpose, the member may
review the member's related video recordings in preparation for the interview. This will include
the administrative review of officer -involved shootings or critical incidents. If the member is a
witness or subject of a criminal investigation, the decision on reviewing any related videos will be
determined by the investigating agency.
Video files may be utilized as a training tool. A recommendation to utilize a file for such a
purpose may come from any source. A person recommending utilization of a file for training
purposes shall submit the recommendation to their supervisor. If an involved officer objects to
the showing of a recording, a Commander shall determine if the employee's objection outweighs
the training value.
Recorded files may also be reviewed:
(a) Upon approval by a supervisor, by any member of the Department who is participating in an
official investigation, such as a personnel complaint, administrative investigation or criminal
investigation.
(b) Pursuant to lawful process or by court personnel who are otherwise authorized to review
evidence in a related case.
(c) By media personnel with permission of the Chief of Police or the authorized designee.
(d) In compliance with a public records request, if permitted, and in accordance with the Records
Release and Security Policy.
The Chief of Police or authorized designee with review by the City Manager has the final
authority of releasing any audio or video to the media or the public. All recordings should be
reviewed by the Custodian of Records prior to public release (see the Records Release and
Security Policy). Should the decision be made to release any video to the public, the Chief of
Rohnert Park Department of Public Safety
Policy Manual
Body Worn Video Systems
Police or designee will make a best effort to notify any involved member prior to release of the
information.
,�_pHNERT PgRK
CA L1 Fo RN lP
Meeting Date:
Department:
Submitted By:
Prepared By:
Agenda Title:
ITEM NO. 8
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
February 23, 2016
Finance
Betsy Howze, Finance Director
Betsy Howze, Finance Director
Accept the July 1, 2015 Other Post -Employment Benefits (OPEB)
Actuarial Valuation and Authorize a Funding Plan
RECOMMENDED ACTION:
Staff recommends that the City Council accept the attached Actuarial Valuation as of July 1,
2015 for Fiscal Years 2015/16 and 2016/17, and adopt a funding plan.
BACKGROUND:
The City is required by Governmental Accounting Standards Board (GASB) Statement No. 45,
Accounting Standards for Other Post -Employment Benefits (OPEB) to engage an actuary every
two years to value the City's post -employment benefits other than pensions (OPEB). These
benefits consist of health care, dental, vision, and life insurance benefits provided to retired
former employees and their dependents. Based on the results of this valuation, the Council
recently authorized the transfer of $3.3 million to the City's Other Post -Employment Benefits
Trust Fund (CERBT). The transfer was completed on February 12, 2016. We now bring for
Council's consideration the full valuation and the formal adoption of the proposed funding plan.
ANALYSIS:
The July 1, 2011 valuation reported an OPEB unfunded liability of $39.5 million. At the May 10,
2011 budget work session, the City Council directed staff to adopt a 20 -year phase-in plan to set
aside monies for the General Fund portion of the OPEB unfunded liability. Additionally, in 2011
an irrevocable trust fund was authorized with California Employer's Retiree Benefit Trust
(CERBT). Funds have transferred to the CERBT in accordance with the plan.
As recently reported, the City's Comprehensive Annual Financial Report for FY 14-15 includes
a valuation of the City's OPEB assets and liabilities as of June 30, 2015. The total unfunded
liability is $47 million. The City Council and the City employees over the last six years took
numerous positive steps to reduce the overall obligation, slow its growth, and avoid making the
problem worse. This work results in a reduced unfunded liability of just $25 million as of July 1,
2015.
Attachment 2 shows the original 2010 funding plan, presents an alternative funding plan, and
shows the recommended funding plan for General Fund OPEB. In 2010, the City adopted a
funding schedule estimated at the time to require $86 million be paid between 2016 and 2045 for
OPEB. The City's prior cost control actions along with the recommended action now change
1
ITEM NO. 8
that number dramatically. The recommended funding plan requires only an estimated $45
million over the same time period based on generally more conservative actuarial assumptions
and methods. That is a $41 million reduction in costs compared to the original plan from 2010.
Compared to the alternative plan the recommended plan saves $4 million over the next 30 years.
More importantly, the recommended plan generates approximately $404,000 in annual savings
compared to the alternative for the next 21 years after the two initial lump -sum payments. The
recommended plan transfers $3.3 million in one-time funds this year (already accomplished)
combined with another $2.2 million next year.
STRATEGIC PLAN ALIGNMENT:
Goal B of our strategic plan calls for us to Achieve and Maintain Financial Stability. By
preparing the OPEB Valuation and adopting a funding plan the City has taken steps to reach this
goal by reducing actuarially determined unfunded liabilities.
OPTIONS CONSIDERED
Option 1 — Recommended. Accept the July 1, 2015 Actuarial Valuation and adopt the funding
plan that will transfer funds available, but not less than the ARC, into the City's OPEB fund to
invest for the future and reduce the City's unfunded liabilities.
Option 2 — Not recommended. Accept the July 1, 2015 Actuarial Valuation and retain the $2.2
million in the City's general fund balance and appropriate funds for current services. The funds
available are not ongoing revenues and therefore should not be relied upon to expand current
services. Any such expansion would be temporary in nature and unsustainable.
FISCAL IMPACT
There is no fiscal impact to accepting the report. Approving the funding plan will provide
guidance for preparing future budget actions for the Council to consider. In addition, as reflected
in the contribution rate schedules shown, placing funds into a trust and committing to funding
appropriate levels changes actuarial assumptions in favor of the City. The net result can be a
reduction in the City's overall liability, increasing the City's financial net position.
Department Head Approval Date: 02/12/15
Finance Director Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 02/16/16
Attachments (list in packet assembly order):
1. Actuarial Valuation as of July 1, 2015
2. Rohnert Park OPEB Funding Plans
2
IKT E L
SSOCIATLS. LLC
City of Rohnert Park
Retiree Healthcare Plan
Actuarial Valuation as of July 1, 2015
For Fiscal Years 2015/16 and 2016/17 GASB 45
Information
November 24, 2015
Bartel Associates, LLC
411 Borel Avenue, Suite 101
San Mateo, California 94402
Phone: 650/377-1618
Fax: 650/345-8057
Email: moliver@bartel-associates.com
&MTEL
LLC
ACTUARIAL VALUATION CERTIFICATION
This report presents the July 1, 2015 actuarial valuation for the City of Rohnert Park Retiree
Healthcare Plan ("Plan"). The purpose of this valuation is to:
■ determine the Plan benefit obligations as of July 1, 2015 pursuant to Governmental
Accounting Standards Board Statement No. 45 (GASB 45),
■ calculate the City's 2015/16 and 2016/17 Annual Required Contributions for the Plan
pursuant to GASB 45.
This report includes the following sections:
■ Section 1 presents a staff summary of the GASB 45 valuation results.
■ Section 2 provides financial accounting information, including the 2015/16 and 2016/17
Annual Required Contributions under GASB 45.
■ Section 3 provides the results of the actuarial valuation including breakdowns of liabilities
between miscellaneous and safety and also between water, sewer, and general fund.
■ Sections 4, 5, and 6 summarize the census data, plan provisions, funding method, and
actuarial assumptions that form the basis for this valuation.
■ Section 7 includes a summary of GASB OPEB requirements.
This report presents Bartel Associates' valuation of the City of Rohnert Park Retiree Healthcare
Plan in accordance with accepted actuarial principles and our understanding of GASB 45.
Future valuations may differ significantly if Plan's experience differs from our assumptions or
if there are changes in plan design, actuarial methods or actuarial assumptions. The project
scope did not include an analysis of this potential variation.
We have relied on demographic and premium information supplied by the City, which has been
reviewed for general reasonableness, but not audited.
The undersigned is a member of the American Academy of Actuaries and meet Academy
Qualification Standards to render the actuarial results and opinions in this report.
Respectfully submitted,
Bartel Associates, LLC
Marilyn Oliver, FSA, MAAA, EA, FCA
Vice President
411 Borel Avenue, Suite 101 • San Mateo, California 94402
main: 650/377-1600 • fax.• 650/345-8057 • web: www.bartel-associates.com
TABLE OF CONTENTS
Section
Actuarial Accrued Liability
Page
1
Staff Summary
1
2
Accounting Information
5
3
Actuarial Valuation Results
7
4
Demographic Information
15
5
Plan Provisions
18
6
Actuarial Methods and Assumptions and Data
26
7
GASB OPEB Summary
31
Actuarial and Accounting Terminology Used in this Report
■ AAL —
Actuarial Accrued Liability
■ AOC —
Annual OPEB Cost
■ ARC —
Annual Required Contribution
■ EAN —
Entry Age Normal Cost Method
■ GASB
45 — Governmental Accounting Standards Board Statement No. 45
■ NC — Normal Cost
■ NOO —
Net OPEB Obligation
■ OPEB
— Other (than pensions) Post Employment Benefits
■ PVPB
— Present Value of all Projected Benefits
■ UAAL
— Unfunded Actuarial Accrued Liability
SECTION I
STAFF SUMMARY
Introduction
On June 21, 2004, the Governmental Accounting Standards Board approved Statement No. 45
(GASB 45), Accounting Standards for Other (than Pensions) Post Employment Benefits (OPEB).
The information presented in this report is based on the financial reporting standards established
under GASB 45. The City was subject to GASB 45 beginning with the 2008/09 fiscal year. This
valuation can be used for reporting in fiscal years 2015/16 and 2016/17. The next valuation will
be as of July 1, 2017 for fiscal years 2017/18 and 2018/19.
Overview of Plan Provisions
Upon retirement for service or disability or upon death while employed, employees of the City
who meet the criteria set out below may continue health coverage under the City's medical, dental
and vision plans for themselves and their eligible dependents. The City pays portions of the
premiums.
Benefits for Retirements before July 1, 2009
Plan 1 is applicable to all retirees hired before July 1, 1993 and requires 10 years of
continuous City service (2 years for Safety employees retiring under Industrial Disability).
Retirement must be directly from service with a Ca1PERS pension. The City pays the full cost
of medical coverage for the Early Retiree and Medicare plan associated with the lowest cost
non -HSA active plan and the full cost of the dental and vision plans. The City pays these
benefits for both retirees and their eligible dependents. Retirees electing any other medical
plan pay the difference between their plan's active rate and that of the lowest cost non -HSA
active rate. Retirees who are Key Managers are not required to contribute towards their
coverage, and the City also covers the cost for Medicare Part B premiums and in some cases
plan copays.
Plan 2 is applicable to retirees hired on or after July 1, 1993 and before July 1, 2007. It also
requires 10 years of continuous City service (2 years for Safety employees retiring under Industrial
Disability) and the other requirements outlined above. Before Medicare eligibility, the City
provides the same benefits outlined in Plan 1, but the retiree must also pay (in addition to any
amounts payable under Plan 1) a percentage (based on years of continuous City service) of the
lowest cost non -HSA active plan premium. After Medicare eligibility, the City pays a percentage
(based on years of continuous City service) of the cost of medical coverage for the lowest cost non -
HSA active plan premium and pays the full cost of the dental and vision plans. Medicare retirees
are responsible for the difference between the full premium and the amount paid by the City. For 4
Plan 2 retirees, the City is now contributing 50% of premium before and after Medicare eligibility.
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 1 P/A
SECTION I
STAFF SUMMARY
Benefits for Retirements between July 1, 2009 and December 31, 2013
Plan lA is applicable to all retirees hired before July 1, 1993 and requires 15 years of continuous
City service (10 years of City service for employees retiring from CaIPERS under ordinary
disability, 2 years of City service for Safety employees retiring from CaIPERS under industrial
disability). Retirement must be directly from service with a Ca1PERS pension. In this case, the City
pays
(1) up to 80% of the lowest cost non -HSA active plan premium limited to dual coverage, and
(2) the cost of the dental and vision plans limited to dual coverage.
Plan 2A is applicable to retirees hired on or after July 1, 1993 and before July 1, 2007. It requires
15 years of continuous City service (2 years for Safety employees retiring under Industrial
Disability) and retirement directly from service with a CalPERS pension. It provides the same
benefits outlined in Plan I (except for Safety employees retiring under Industrial Disability, who
receive up to 100% of the lowest cost non -HSA active plan premium), but the City pays a
percentage (based on years of continuous City service) of the amounts paid under Plan IA.
Benefits for Retirements between July 1, 2014 and December 31, 2014
Plan 1B has the same eligibility and contributes the same benefits outlined in Plan IA, but the
lowest cost non -HSA active plan premium (used to calculate the medical benefit cap) is frozen at
the 2014 amount.
Plan 2B has the same eligibility and contributes the same benefits outlined in Plan 2A, but the
lowest cost non -HSA active plan premium (used to calculate the medical benefit cap) is frozen at
the 2014 amount.
Benefits for Retirements on or after January 1. 2015
Plan 3 is applicable to retirees hired before July 1, 2007 and requires service or disability
retirement with a CaIPERS pension. For Plan 3 retirees, the City pays
(1) up to $500 per month toward medical coverage', and
(2) the cost of the dental and vision plans limited to dual coverage
until age 65.
Plan 4 is applicable to retirees hired on or after July 1, 2007. Under Plan 4, the City contributes
$100 per month to a Retiree Health Savings Account (RHSA). The account becomes vested after
5 years of continuous service and may be used to pay health premiums and expenses after
retirement. Retirees can still participate in the City's medical plans at their own expense.
A detailed description of the program provisions may be found in Section 5.
Please note the above summaries are for valuation purposes only. MOU's, ordinances, and
administrative procedures should be consulted for exact provisions.
1 Enrollment in City medical plans not required for to receive $500/month.
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 2 P
SECTION I
STAFF SUMMARY
Demographic Information
Currently 132 retirees are covered by the program. All but 27 are covered by Plan 1 or Plan IA.
Of the current workforce, approximately 49% will be covered by Plan 3 if they retire from the City
and 51 % will be covered by Plan 4. Further demographic information may be found in Section 4.
Changes since the Prior Valuation
Changes in Calculation of Benefits
Plans 1 B, 2B, 3 and 4 were added since the last valuation. Additionally, several people in Plan 2
are now having their benefits valued differently. Also, the City has moved from Anthem to a self-
funded plan. These changes are shown in the actuarial gain/loss analysis in Section 3.
Funding PolicX
There were no changes in the City's funding policy.
Actuarial Assumptions
Changes were made to assumptions regarding demographic assumptions, mortality
improvement scale and discount rate for the General Fund.
Actuarial Methods
The calculation of the implied subsidy now includes Medicare -eligible retirees in the Hartford
plan.
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 3 P
SECTION 1
STAFF SUMMARY
Results
The July 1, 2015 benefit obligations and the 2015/16 Plan cost are as follows (amounts in
000's):
July 1, 2015
■ Present Value of Projected Benefits (PVPB)
$ 31,847
The Present Value of Benefits is a measure of the City's total
obligation for expected retiree healthcare benefits due to both past
and future service for current employees and retirees.
■ Actuarial Accrued Liability (AAL)
29,770
The Actuarial Accrued Liability is a measure of the City's
obligation for benefits earned or allocated to past service.
■ Plan Assets
5,008
Plan Assets are funds that have been segregated and restricted in a
trust so that they can only be used to pay plan benefits.
■ Unfunded Actuarial Accrued Liability (UAAL)
24,762
Unfunded Actuarial Accrued Liability is the excess of the AAL
over Plan Assets. This represents the amount of the Actuarial
Accrued Liability at the valuation date that must still be funded.
2015/16
Plan Cost
■ Normal Cost (NC)
$ 251
The Normal Cost is the value of employer promised benefits
expected to be earned or allocated to the 2015/16 fiscal year.
■ Annual Required Contribution (ARC)
2,212
The Annual Required Contribution is the sum of the Normal Cost
plus a level dollar amortization of the Unfunded Actuarial Accrued
Liability, determined as of the end of the 2015/16 fiscal year.
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 4
SECTION 2
ACCOUNTING INFORMATION
The City is phasing in over 20 years from pay-as-you-go funding to full pre -funding, with the
exception of Water and Sewer for which the full ARC is being contributed. Based on these
assumptions, the following are the 2015/16 and 2016/17 ARCs.
2015/16 Annual Required Contribution (ARC)
The 2015/16 Annual Required Contribution determined by this valuation includes the Normal
Cost and an amortization of the July 1, 2015 unfunded AAL (UAAL). For Water, Sewer and
General Fund, the projected UAAL as of July 1, 2015 is amortized over a closed period of 23
years. The ARC is determined as of the end of the fiscal year (amounts in 000's):
General
Water Sewer Fund Total
■ Normal Cost $ 18 $ 13 $ 220 $ 251
■ UAAL Amortization 41 23 1,895 1,961
■ ARC 60 36 2,116 2,212
2016/17 Annual Required Contribution (ARC)
The 2016/17 Annual Required Contribution determined by this valuation includes the Normal
Cost and an amortization of the projected July 1, 2016 unfunded AAL (UAAL). For Water,
Sewer and General Fund, the projected UAAL as of July 1, 2016 is amortized over a closed
period of 22 years. The ARC is determined as of the end of the fiscal year (amounts in 000's):
■ Normal Cost
■ UAAL Amortization
■ ARC
General
Water Sewer Fund Total
$ 18 $ 13 $ 217 $ 248
29 15 1,926 1,970
47 28 2,143 2,218
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 5 1A
SECTION 2
ACCOUNTING INFORMATION
GASB 45 Information for
June 30, 2015 & June 30, 2016 Financial Statements
(amounts in 000's)
General
■ June 30, 2014 NOO
■ 2014/15 Annual OPEB Cost
• 2014/15 ARC
• Interest on NOO
• NOO Amortization
• Total
■ 2014/15 Contributions
• Cash Benefit Payments
• Implied Subsidy Benefit
Payments
• Lump Sum Contribution
• Trust Contribution
• Total
■ June 30, 2015 NOO
■ 2015/16 Annual OPEB Cost
• 2015/16 ARC
• Interest on NOO
• NOO Amortization
• Total
■ 2015/16 Contributions
• Cash Benefit Payments
• Implied Subsidy Benefit
Payments
• Trust Contribution
• Total
■ June 30, 2016 NOO
Total
395
250
4,553
5,198
(9)
(5)
446
432
12
6
(801)
(783)
398
251
4,198
4,847
(130)
(81)
(1,394)
(1,605)
(15)
(7)
(98)
(120)
(308)
(206)
(2,341)
(2,855)
(73)
(48)
(990)
(1,111)
(526)
(343)
(4,823)
(5,692)
(271)
(165)
9,888
9,451
60
36
2,116
2,212
(18)
(11)
458
430
23
14
(781)
(744)
65
39
1,793
1,897
(119)
(70)
(1,275)
(1,464)
(16)
(11)
(131)
(158)
(73)
(48)
(300)
(421)
(208)
(129)
(1,706)
(2,043)
2 Estimated cash benefit payments. Calculation should be redone at year end to reflect actual benefit payments.
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 6 1A
SECTION 3
ACTUARIAL VALUATION RESULTS
Actuarial Obligations
This report develops the AAL and Normal Cost using the Entry Age Normal actuarial cost
method. It is designed to produce a Normal Cost that, if all assumptions are met, will generally
be a level percent of payroll. The following charts illustrate a sample PVPB, both with and
without plan assets, with the shaded area representing the unfunded AAL:
Future Normal
Costs
Unfunded
Actuarial
Accrued Normal Cost
Liability
Present Value of Projected Benefits
(Without Plan Assets)
Future Normal
Costs
Unfunded
Actuarial
Accrued
Plan
Liability Assets
Present Value of Projected Benefits
nth Plan Assets)
Normal Cost
■ The Present Value of Projected Benefits (PVPB) is a measure of the City's total
obligation for expected retiree healthcare benefits due to both past and future service for
current employees and retirees.
■ The Actuarial Accrued Liability (AAL) is a measure of the City's obligation for benefits
earned or allocated to past service.
■ The Normal Cost (NC) is the value of City -provided benefits expected to be earned or
allocated to the current fiscal year determined as of the end of the fiscal year.
■ Plan Assets must be segregated in a trust for the sole purpose of paying Plan benefits in
order to be considered Plan Assets for GASB 45.
■ The Unfunded Actuarial Accrued Liability (UAAL) is the difference between the AAL
and the Plan Assets.
■ Expected Benefit Payments are the City -paid retiree healthcare benefit payments for the
current fiscal year. It includes payments for current retirees and active employees expected
to retire during the year.
■ The Annual Required Contribution is the sum of the Normal Cost plus amortization of
the Unfunded Actuarial Accrued Liability (or less an amortization of excess assets)
determined as of the end of the fiscal year.
■ GASB 45 requires that the Implied Subsidy for retirees be included in the AAL and the
ARC for plans that are not community rated. An Implied Subsidy exists when the
experience of groups with different claims rates is combined in calculating premiums. In
this case, premiums paid by one group (for example early retirees) may be insufficient to pay
their claims — leading to subsidization from the premiums from lower cost groups (for
example employees).
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 7
SECTION 3
ACTUARIAL VALUATION RESULTS
■ Assets as of July 1, 2012
• Contributions
• Disbursements3
• Investment Expenses
• Investment Earnings
■ Assets as of July 1, 2013
• Contributions
• Disbursements3
• Investment Expenses
• Investment Earnings
■ Assets as of July 1, 2014
• Contributions
• Disbursements
• Investment Expenses
• Investment Earnings
■ Assets as of July 1, 2015
Asset Reconciliation
July 1, 2012 — July 1, 2015
' Benefit payments are paid by the City outside of the Trust.
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 8
General
Water
Sewer
Fund
Total
$ 1,088
$ 657
$ 100
$ 1,846
112
68
300
480
(2)
(1)
0
(3)
97
58
9
164
1,295
783
409
2,487
77
52
920
1,049
(2)
(1)
(1)
(4)
210
127
66
404
1,581
960
1,394
3,936
73
48
990
1,111
(2)
(1)
(1)
(4)
(14)
(8)
(12)
(3 5)
1,638
999
2,371
5,008
' Benefit payments are paid by the City outside of the Trust.
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 8
SECTION 3
ACTUARIAL VALUATION RESULTS
Benefit Obligations as of July 1, 20154
(amounts in 000's)
■ Present Value of Benefits
• Actives
• Retirees
• Total
■ Actuarial Accrued Liability
• Actives
• Retirees
• Total
■ Assets5
■ Unfunded Actuarial Accrued Liability
■ Count —Covered Actives
■ Count —Covered Retirees
■ 2015/16 Payroll
Mise Safety Total
$ 2,278
$ 2,234
$ 4,512
12,281
15,054
27,335
14,559
17,288
31,847
1,307
1,128
2,435
12,281
15,054
27,335
13,588
16,182
29,770
3,398
1,610
5,008
10,190
14,572
24,762
89
58
147
75
57
132
6,334
5,327
11,661
4 Totals in this report may not equal sums due to rounding.
5 Water, Sewer and General Funds separately allocated based on each fund's proportion of Miscellaneous &
Safety AAL.
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 9 1A
SECTION 3
ACTUARIAL VALUATION RESULTS
Annual Required Contribution (ARC) for 2015/16 & 2016/17
(amounts in 000's)
The Normal Cost and UAAL amortization decreased significantly due to many factors outlined on
the next page.
6 Water/Sewer/General closed 26 year level dollar amortization from 7/1/2012. Amortization includes
contribution losses for General Fund employees. Contributions are assumed to be paid at end of year.
7 Offset by buyout amount paid by City. Without immediate recognition ARC would have been $2,563
instead of $5,198.
City of Rohnert Park Page 10
July 1, 2015 Actuarial Valuation PB,
Misc
Safety
Total
■ 2015/16 ARC - $
• Normal Cost
$ 136
$ 115
$ 251
• UAAL Amortization 6
809
1,151
1,961
• ARC
945
1,267
2,212
■ 2016/17 ARC - $
• Normal Cost
$ 135
$ 114
$ 248
• UAAL Amortization
802
1,168
1,970
• ARC
936
1,282
2,218
Historical Comparison of Annual Required
Contribution (ARC)
(amounts in 000's)
7/1/2013
with Plan
■ Valuation
7/l/2012
Change
7/1/2015
■ Fiscal Year
2012/13
2014/15
2015/16
■ ARC-$
• Normal Cost
$ 766
$ 232
$ 251
• Immediate Recognition of Portion of
UAAL Paid Down by Lump Sum
Buyout
0
2,855
0
• Remainder of UAAL (amortized over
remainder of period from 7/1/2008)6
2,844
2,111
1,961
• ARC
3,610
5,198
2,212
The Normal Cost and UAAL amortization decreased significantly due to many factors outlined on
the next page.
6 Water/Sewer/General closed 26 year level dollar amortization from 7/1/2012. Amortization includes
contribution losses for General Fund employees. Contributions are assumed to be paid at end of year.
7 Offset by buyout amount paid by City. Without immediate recognition ARC would have been $2,563
instead of $5,198.
City of Rohnert Park Page 10
July 1, 2015 Actuarial Valuation PB,
SECTION 3
ACTUARIAL VALUATION RESULTS
(Gain)/Loss Analysis
(amounts in 000's)
The impact of changes since the last valuation is shown below (Results have been rounded to
the nearest thousands).
■ AAL at 7/1/2013 $ 49,130
■ Expected AAL at 7/1/2015 51,280
• Experience and Miscellaneous 1,673
• Premium Increases (5,547)
• Changes in Medical Plans (5,174)
•
Update of Mortality Projection Scale
2,174
•
Update of Demographic Assumptions for new
0.3%
16.9%
Ca1PERS Experience Study
143
•
City payment of Medicare Part A Premiums
9.0%
16.9%
for Non -Medicare Eligible Retirees
(3,074)
•
Revisions of Post-retirement Healthcare
Program for actives
(12,056)
•
Discount Rate — General Fund
(1,403)
•
Valuing Hartford on Claims Basis
1,754
•
Total2(
1,510)
■ AAL at 7/1/2015
29,770
Changes in premiums since the 7/1/2013 valuation are shown below.
Category
2015/16
Increase
Assumed
Kaiser: Employee/Early Retiree
0.3%
16.9%
Kaiser Sr Advantage: Retiree with Medicare
3.8%
16.9%
REMIF (Blue Cross): Employee/Early Ret
9.0%
16.9%
REMIF: Hartford Retiree with Medicare
27.3%
16.9%
& 2013/14 premiums were used in the last valuation for all plans except Hartford. In the case of Hartford, an
average of calendar year 2013 and 2014 premiums was used for 2013/14. In the current valuation 2015/16
premiums were used for all plans except the Hartford, where an average of calendar year 2015 and 2016
premiums was used for 2015/16.
City of Rohnert Park Page 11
July 1, 2015 Actuarial Valuation PB,
SECTION 3
ACTUARIAL VALUATION RESULTS
Benefit Payment Proiection
(amounts in 000's)
Fiscal Year
Cash
Implied
Total
Ending June 30,
Subsidy
Subsidy
Pay -Go
2016
$ 1,464
$ 158
$ 1,622
2017
1,523
187
1,710
2018
1,554
188
1,742
2019
1,597
208
1,805
2020
1,620
202
1,822
2021
1,659
221
1,880
2022
1,701
233
1,934
2023
1,703
231
1,934
2024
1,762
248
2,010
2025
1,768
254
2,022
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 12
SECTION 3
ACTUARIAL VALUATION RESULTS
Benefit Obligations & Contribution Calculation for 2015/16 & 2016/17
(amounts in 000's)
Shown below are UAAL and ARC calculations broken out for Water and Sewer and General
Fund participants. Water and Sewer calculations are based on individual allocation percentages
provided by the City.
■ Present Value of Benefits
• Actives
• Retirees
• Total
■ Actuarial Accrued Liability
• Actives
• Retirees
• Total
■ Assets
■ Unfunded AAL
■ 2015/16 Benefit Payments - $
■ 2015/16 Benefit Payments -
% of Total
July 1, 2015
General
$ 297
$ 287
$ 3,928
$ 4,512
1,966
1,090
24,279
27,335
2,263
1,377
28,207
31,847
159
185
2,092
2,435
1,966
1,090
24,279
27,335
2,125
1,275
26,371
29,770
1,638
999
2,371
5,008
487
276
24,000
24,762
135
81
1,406
1,622
8.3%
5.0%
86.7%
100.0%
City of Rohnert Park Page 13 LAI
July 1, 2015 Actuarial Valuation
SECTION 3
ACTUARIAL VALUATION RESULTS
■ 2016/17 ARC - $
General
• Normal Cost
Water
Sewer
Fund
Total
■ 2015/16 ARC - $
29
15
1,926
1,970
• Normal Cost
$ 18
$ 13
$ 220
$ 251
• UAAL Amortization
41
23
1,895
1,961
• ARC
60
36
2,116
2,212
• Projected Benefit Payments
135
81
1,406
1,622
• Contribution to meet ARC
na
na
32410
324
(ARC — BP)
(75)
(45)
710
590
• Scheduled CERBT Contribution
73
48
300
421
■ 2016/17 ARC - $
• Normal Cost
$ 18
$ 13
$ 217
$ 248
• UAAL Amortization
29
15
1,926
1,970
• ARC
47
28
2,143
2,218
• Projected Benefit Payments
147
87
1,476
1,710
• Contribution to meet ARC
(ARC — BP)
(100)
(59)
667
508
• Projected CERBT Contribution
na
na
32410
324
9 Closed 23 year level dollar amortization from 7/1/2015 for projected URAL. Amortization includes
contribution losses for General Fund employees. Contributions are assumed to be paid at end of year.
10 Per 15 -year phase in schedule
City of Rohnert Park
J
uly 1, 2015 Actuarial Valuation Page 14
SECTION 4
DEMOGRAPHIC INFORMATION
Data Reconciliation
July 1, 2015
11 Excludes 2 actives enrolled in Alternate Plan with spouse (also employee) enrolled in City medical plan.
12 Includes employees hired on or after July 1, 2007 who previously were not able to elect City medical plans at
retirement.
13 Excludes 2 retirees with spouse enrolled in City medical plan.
City of Rohnert Park Page 15 [�
July 1, 2015 Actuarial Valuation BJ4
Actives
Retirees
Total
7/1/2013 Valuation Count
9611
114
210
New Entrants
7612
-
76
Retirements
20
20
-
Terminations/Waivers at Retirement
(5)
-
5
Deaths
-
(5)
(5
Adjustments
-
3
3
7/1/2015 Valuation Count
147
13213
279
11 Excludes 2 actives enrolled in Alternate Plan with spouse (also employee) enrolled in City medical plan.
12 Includes employees hired on or after July 1, 2007 who previously were not able to elect City medical plans at
retirement.
13 Excludes 2 retirees with spouse enrolled in City medical plan.
City of Rohnert Park Page 15 [�
July 1, 2015 Actuarial Valuation BJ4
SECTION 4
DEMOGRAPHIC INFORMATION
Demographic Information - July 1, 2015
Active Participant Statistics
Retiree Participant Statistics
Plan 3
Plan 414
Total
Count
72
75
147
Average Age
47.1
39.0
43.0
Average City Service
15.1
2.7
8.8
Average PERS Service
17.1
6.5
11.7
Retiree Participant Statistics
14 Employees hired on or after 7/1/2007 who may elect coverage under City medical plans.
City of Rohnert Park Page 16
July 1, 2015 Actuarial Valuation
Plan 1
Plan IA
Plan 1B
Plan 2
Plan 2A
Plan 2B
Plan 3
Plan 4
Total
Count
78
27
1
7
5
1
12
1
132
Average Age
69.1
58.6
66.6
60.1
57.5
57.2
53.9
63.9
64.5
Average Retirement Age
55.9
54.8
66.1
52.2
54.9
56.7
53.5
57.4
55.3
Average City Service
21.8
22.6
24.2
9.8
14.9
15.4
19.9
12.1
20.8
14 Employees hired on or after 7/1/2007 who may elect coverage under City medical plans.
City of Rohnert Park Page 16
July 1, 2015 Actuarial Valuation
SECTION 4
DEMOGRAPHIC INFORMATION
Medical Coverage
Medical Plan
Employees
Retirees Under 65
Retirees 65+
Total
EPO $250
15
31
-
46
EPO $500
3
-
-
3
HSA $1,300
2
4
-
6
Hartford
-
-
41
41
Kaiser $20
75
18
-
93
Kaiser $40
20
7
-
27
Kaiser HSA
12
1
-
13
Kaiser Senior Advantage
-
-
23
23
Opt Out - $500/month
-
6
-
6
Medicare Part B Only
-
-
1
1
Alternate Plan
20
n/a
n/a
20
Total Included in Valuation
147
67
65
279
Waived
-
10
7
17
Total
147
77
72
296
Active Age & Service Distribution
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 17 nBA
City Service
Age
Under 1
14
5-9
10-14
15-19
20-24
25-29
30 &
Over
Total
Under 25
1
-
-
-
-
-
-
-
1
25-29
6
8
1
-
-
-
-
-
15
30-34
4
10
9
4
-
-
-
-
27
35-39
1
4
6
2
1
-
-
-
14
40-44
6
1
4
8
3
-
-
-
22
45-49
2
3
3
8
8
3
4
-
31
50-54
1
5
2
4
3
2
2
-
19
55-59
2
-
2
3
3
-
-
-
10
60-64
1
1
1
3
-
1
-
-
7
65 & Over,
-
-
1 1
-
-
-
-
-
1 1
Total
1 24
32
29
1 32
18
6
6
-
1 147
City of Rohnert Park
July 1, 2015 Actuarial Valuation Page 17 nBA
SECTION 5
PLAN PROVISIONS
Employer -Provided Benefits
Health Plan
Upon retirement directly from the City for service or disability or upon death while employed,
employees of the City who meet the criteria set out below may continue health coverage under the
City's medical, dental, and vision plans for themselves and their eligible dependents. The City pays
portions of the premiums. Employees hired on or after July 1, 2007 may continue health coverage
under the City's medical, dental and vision plans and receive City contributions to a Retiree Health
Savings Account (RHSA).
Benefits for Retirements before July 1, 2009.
Plan 1 is applicable to all retirees hired before July 1, 1993 and requires 10 years of continuous
City service (2 years of City service for Safety employees retiring from Ca1PERS under
industrial disability). Retirement must be directly from service with a Ca1PERS pension.
The City pays the cost of medical coverage for the early retiree and Medicare plan associated
with the lowest cost non -HSA active plan. For those electing plans associated with the higher
cost non -HSA active plan, the retiree must pay the difference between the higher and lower cost
non -HSA active plan premiums. However, if the retiree premium is less than the lowest cost
non -HSA active plan premium, the City pays the full premium. The City pays the full cost of the
dental and vision plans. The City pays these benefits for both retirees and their eligible
dependents.
Additional Benefits are payable to Key Management retirees and beneficiaries. These include
payment of full premium for the medical plan chosen by the manager (regardless of medical plan),
payment of Medicare B premiums and, if hired before May 1, 1997, payment of medical plan co -pays.
Dental co -pays are paid by the City. Benefits are also payable to retired City Council Members who
meet certain criteria, including being sworn in to the Council prior to November 10, 1992.
Plan 2 is applicable to retirees hired on or after July 1, 1993 and also requires 10 years of continuous
City service (2 years of City service for Safety employees retiring from CAPERS under industrial
disability). Retirement must be directly from service with a Ca1PERS pension.
Before Medicare eligibility, the City provides the same benefits outlined in Plan 1, but the retiree must
also pay (in addition to any amounts payable under Plan 1) a percentage of the lowest cost non -HSA
active plan premium according to the following schedule:
Years of Continuous
City Service
Retiree -Paid
Percentage
10.00 —14.99
50%
15.00 —19.99
35%
20.00 —24.99
20%
25.00 or more
0%
After Medicare eligibility, the City pays a percentage of the lowest cost non -HSA active plan
premium according to the following schedule:
City of Rohnert Park Page 18
July 1, 2015 Actuarial Valuation 1?
SECTION 5
PLAN PROVISIONS
Years of Continuous
City Service
City -Paid
Percentage
10.00— 14.99
50%
15.00 —19.99
65%
20.00 —24.99
80%
25.00 or more
100%
The City contributes 50% of premium for any elected plan before and after Medicare eligibility for 4
people who retired in June 2008.
The City also pays the full cost of the dental and vision plans for retirees and their eligible dependents
after Medicare eligibility. For Plan 2 percentage calculations, Safety Industrial disabled retirees with
2, but less than 10, years of City service are considered to have 10 years of City service.
Benefits for Retirements between July 1, 2009 and July 1, 2014
Plan 1A is applicable to all retirees hired before July 1, 1993 and requires 15 years of continuous City
service (10 years of City service for employees retiring from Ca1PERS under ordinary disability, 2
years of City service for Safety employees retiring from Ca1PERS under industrial disability).
Retirement must be directly from service with a CalPERS pension. In this case, the City pays
(1) up to 80% of the lowest cost non -HSA active plan premium limited to dual coverage, and
(2) the cost of the dental and vision plans limited to dual coverage.
Plan 2A is applicable to retirees hired on or after July 1, 1993 and before July 1, 2007. It requires 15
years of continuous City service (10 years of City service for employees retiring from Ca1PERS under
ordinary disability, 2 years of City service for Safety employees retiring from CAPERS under
industrial disability), and retirement directly from service with a CAPERS pension. The City provides
the same benefits outlined in Plan IA, but the City pays a percentage of the amounts paid under Plan
I according to the following schedule:
Years of Continuous
City -Paid
City Service
Percentage
15.00 —19.99
50%
20.00 —24.99
75%
25.00 or more
100%
For this calculation, Miscellaneous disabled retirees with 10, but less than 15, years of City service
and Safety Industrial disabled retirees with 2, but less than 15, years of City service are considered to
have 15 years of City service. In addition for the industrial disability individuals, the City paid
percentage is applied to 100% (instead of 80%) of the lowest cost non -HSA active plan premium for
employees.
City of Rohnert Park Page 19 (B71)July 1, 2015 Actuarial Valuation
SECTION 5
PLAN PROVISIONS
Benefits for Retirements between July 1, 2014 and December 31, 2014
Plan 1B is applicable to all retirees hired before July 1, 1993 and requires 15 years of continuous City
service (10 years of City service for employees retiring from CalPERS under ordinary disability, 2
years of City service for Safety employees retiring from CalPERS under industrial disability).
Retirement must be directly from service with a CalPERS pension. In this case, the City provides the
same benefits outlined in Plan IA, but the lowest cost non -HSA active plan premium (used to
calculate the medical benefit cap) is frozen at the 2014 amount.
Plan 2B is applicable to retirees hired on or after July 1, 1993 and before July 1, 2007. It requires 15
years of continuous City service (10 years of City service for employees retiring from CalPERS under
ordinary disability, 2 years of City service for Safety employees retiring from CAPERS under
industrial disability), and retirement directly from service with a CAPERS pension. The City provides
the same benefits outlined in Plan 2A, but the lowest cost non -HSA active plan premium (used to
calculate the medical benefit cap) is frozen at the 2014 amount.
Benefits for Retirements on or after January 1, 2015
Plan 3 is applicable to retirees hired before July 1, 2007 and requires service or disability retirement
with a CalPERS pension. For Plan 3 retirees, the City pays
(3) up to $500 per month toward medical coverage 15, and
(4) the cost of the dental and vision plans limited to dual coverage
until age 65. After age 65, retirees can still participate in the City's medical plans at their own expense.
Medical, dental and vision coverage does not continue for the survivors or dependent children of
deceased retirees. In addition, retirees received a one time contribution to a Retiree Health Savings
Account (RHSA) equal to $2,000/$2,500 (for Miscellaneous/Safety respectively) per year of
continuous City service from hire date to January 1, 2015.
Plan 4 is applicable to retirees hired on or after July 1, 2007. Under Plan 4, the City contributes $100
per month to a Retiree Health Savings Account (RHSA). The account becomes vested after 5 years of
continuous service and may be used to pay health premiums and expenses after retirement. Retirees
can still participate in the City's medical plans at their own expense.
Please note the above summaries are for study purposes only. MOU's, ordinances, and
administrative procedures should be consulted for exact provisions.
15 Enrollment in City medical plans not required to receive $500/month.
City of Rohnert Park Page 20 (B/q)
July 1, 2015 Actuarial Valuation
SECTION 5
PLAN PROVISIONS
Life Insurance
Post-retirement life insurance is also provided by the City for all Plans except 316 and 4 (subject to the
Plan 2, 2A and 2B percentages for retirees hired July 1, 1993 or later). Life insurance coverage
amounts are shown below. The face amount of the life and AD&D coverage is decreased to 65% at
age 70 and coverage ceases at age 75.
Coverage Group
Life and
AD&D
Face Amount
Dependent
Coverage
Face Amount
Management, Retired before 7/1/90
$5,000
$1,000
Management, Retired (7/1/90 — 6/30/95)
$55,000
$5,000
Management, Retired ( 7/1/95 — 6/30/01)
$75,000
$5,000
Management, Retired on or after 7/1/2001
$100,000
$5,000
Non -management, Retired before 7/1/95
$5,000
$1,000
RPPSOA, Retired (7/1/95-6/30/2004)
$25,000
$1,000
RPPSOA, Retired on or after 7/1/2004)
$50,000
$1,000
Dispatchers, Retired (7/1/1995-12/31/2002)
$25,000
$1,000
Dispatchers, Retired on or after 1/1/2003
$50,000
$1,000
SEW, Retired (7/1/1995-6/30/2001)
$25,000
$1,000
SEIU, Retired on or after 7/1/2001
$50,000
$1,000
Confidential, Retired (7/1/1995-9/30/2000)
$25,000
$1,000
Confidential, Retired on or after 10/1/2000
$50,000
$1,000
RPEA, Retired (7/1/1995-6/30/1999)
$25,000
$1,000
RPEA, Retired on or after 7/1/1999
$50,000
$1,000
16 Plan 3 retirees in RPPSMA receive life insurance coverage.
City of Rohnert Park Page 21
July 1, 2015 Actuarial Valuation
SECTION 5
PLAN PROVISIONS
Medical Coverage
Medical plans offered by the City are described below.
1. 2015/16 Monthly Medical Premiums
2. Medicare B Premiums19
Retirees currently over age 65: actual premiums provide&o
Retirees currently under age 65 (used when retiree attains age 65): $104.90 per month in 2015
17 Actives and retirees enrolled in self-insured plans assumed to enroll in Hartford plan at age 65.
Premiums for Hartford are 2015 calendar year.
18 Actives and retirees enrolled in Kaiser plans assumed to enroll in Kaiser Senior Advantage plan at age 65.
19 Applies only to Key Managers in Plan 1 who can receive Medicare B reimbursement from City.
20 City also pays additional Medicare Part D cost for retirees with 2015 earnings above $85,000.
City of Rohnert Park Page 22 (BI)July 1, 2015 Actuarial Valuation
EPO $250
EPO $500
HSA
$1,300
Kaiser $20
Kaiser $40
Kaiser
HSA
Actives:
536.56
Single
$ 659.00
$ 570.00
$ 480.00
$ 556.90
$ 526.81
$ 433.10
Dual
1,383.00
1,197.00
1,007.00
1,113.80
1,053.62
866.20
Family
1,975.00
1,709.00
1,439.00
1,576.03
1,490.86
1,225.68
Under Age 65:
Single
$ 808.00
$ 699.00
$ 589.00
$ 846.33
$ 798.50
$ 700.33
Dual
1,696.00
1,468.00
1,235.00
1,692.66
1,597.00
1,400.66
Family
2,423.00
2,096.00
1,764.00
2,395.11
2,259.76
1,981.94
Dual 1 Medicare
1,218.43
1,109.43
999.43
1,114.61
1,066.78
968.61
2. Medicare B Premiums19
Retirees currently over age 65: actual premiums provide&o
Retirees currently under age 65 (used when retiree attains age 65): $104.90 per month in 2015
17 Actives and retirees enrolled in self-insured plans assumed to enroll in Hartford plan at age 65.
Premiums for Hartford are 2015 calendar year.
18 Actives and retirees enrolled in Kaiser plans assumed to enroll in Kaiser Senior Advantage plan at age 65.
19 Applies only to Key Managers in Plan 1 who can receive Medicare B reimbursement from City.
20 City also pays additional Medicare Part D cost for retirees with 2015 earnings above $85,000.
City of Rohnert Park Page 22 (BI)July 1, 2015 Actuarial Valuation
Hartford 17
Kaiser Senior Advantage
Over Age 65 (eligible for Medicare):
Single $ 410.43
$ 268.28
Dual 820.26
536.56
2. Medicare B Premiums19
Retirees currently over age 65: actual premiums provide&o
Retirees currently under age 65 (used when retiree attains age 65): $104.90 per month in 2015
17 Actives and retirees enrolled in self-insured plans assumed to enroll in Hartford plan at age 65.
Premiums for Hartford are 2015 calendar year.
18 Actives and retirees enrolled in Kaiser plans assumed to enroll in Kaiser Senior Advantage plan at age 65.
19 Applies only to Key Managers in Plan 1 who can receive Medicare B reimbursement from City.
20 City also pays additional Medicare Part D cost for retirees with 2015 earnings above $85,000.
City of Rohnert Park Page 22 (BI)July 1, 2015 Actuarial Valuation
SECTION 5
PLAN PROVISIONS
3. Medical Plan Provisions for Self -Funded and Kaiser
4. Hartford: Medical benefits paid for Medicare Eligible Expenses
Service Amount Paid
Hospital Confinement Benefit
1 st — 90th day Medicare deductible / co -pay
60 day Lifetime Reserve Period
After Lifetime Reserve,
365 days per lifetime
Medicare co -pay
100%
City of Rohnert Park Page 23
July 1, 2015 Actuarial Valuation
Kaiser Senior Advantage
Deductible
HSA
Office Visit
Kaiser
$20/visit
EPO $250
EPO $500
In-patient
Kaiser $20
Kaiser $40
$500/visit
Hospital
Emergency
$1,300
$50/visit
HSA
Deductible
$250
$500
$1,300
None
None
$1,300
Office Visit
$25/visit
$30/visit
10%
$20/visit
$40/visit
$20/visit
Co -pay
In-patient
Hospital
No Charge
No Charge
No Charge
No Charge
$200/day
$250/visit
(In network
Emergency
$100/visit
$100/visit
10%
$50/visit
$125/visit
$100/visit
Room
X-ray and Lab
No Charge
10%
10%
No Charge
No Charge
$10/service
Rx
$10 generic
$15 generic
$10 generic
$10 generic
$15 generic
$10 generic
$25 brand
$30 brand
$20 brand
$20 brand
$35 brand
$30 brand
4. Hartford: Medical benefits paid for Medicare Eligible Expenses
Service Amount Paid
Hospital Confinement Benefit
1 st — 90th day Medicare deductible / co -pay
60 day Lifetime Reserve Period
After Lifetime Reserve,
365 days per lifetime
Medicare co -pay
100%
City of Rohnert Park Page 23
July 1, 2015 Actuarial Valuation
Kaiser Senior Advantage
Deductible
None
Office Visit
$20/visit
Co -pay
In-patient
$500/visit
Hospital
Emergency
$50/visit
Room
X-ray and Lab
No Charge
Rx
100 day: $10 generic / $35 brand
4. Hartford: Medical benefits paid for Medicare Eligible Expenses
Service Amount Paid
Hospital Confinement Benefit
1 st — 90th day Medicare deductible / co -pay
60 day Lifetime Reserve Period
After Lifetime Reserve,
365 days per lifetime
Medicare co -pay
100%
City of Rohnert Park Page 23
July 1, 2015 Actuarial Valuation
Skilled NursingFacility Care
First 20 days
21st— l 00th day
Hospice Care
Outpatient Medical Expenses
SECTION 5
PLAN PROVISIONS
$0 (covered by Medicare)
Medicare co -pay
Medicare Co -pay
Medicare Part B Deductible Medicare deductible
Other Medicare -approved amounts Generally 20% (80% covered by Medicare)
Clinical lab services $0 (covered by Medicare)
Part B Excess Charges 100%
Home Health Care
Medically Necessary skilled care
and medical supplies $0 (covered by Medicare)
Durable Medical Equipment Medicare deductible
Other Medicare -approved amounts 20% (80% covered by Medicare)
Rx $0 deductible
retail: 30 day $5 generic/$30 preferred/ $60 non -preferred
mail order: 90 day $10 / $60 / $120
City of Rohnert Park Page 24 P/A
July 1, 2015 Actuarial Valuation
SECTION 5
PLAN PROVISIONS
Dental Coverage
Dental coverage is provided through Delta Dental. The City pays the entire cost of the plan. Benefits
were reduced and extra benefits for management were eliminated for retirements on or after 8/1/2011.
For non -Managers who retired before 8/1/2011 the City self -insures through Delta Dental and for in -
network pays a portion of charges that varies by type of service, subject to a $2,000 per year
maximum. For managers who retired before 8/1/2011 for in -network the City pays 100% of all
charges, subject to a $2,000 per year maximum. A premium of $52/$47 per employee/spouse was
assumed for Managers retired before 8/1/2011, and a premium of $47/$42 per employee/spouse was
assumed for Managers retired after 8/1/2011 and all non -Managers.
Vision Coverage
Vision coverage is provided through a Vision Services Plan. The City pays the entire cost of the plan.
Lower benefits are provided for retirements after 8/1/2011. A premium of $10.70 per member was
assumed for Managers retired before 8/1/2011, and a premium of $9.70 per member was assumed for
Managers retired after 8/1/2011 and all non -Managers.
Services covered by the Plan include eye examinations and treatments, prescription eyeglasses and
contact lenses.
City of Rohnert Park Page 25
July 1, 2015 Actuarial Valuation
SECTION 6
ACTUARIAL METHODS AND ASSUMPTIONS AND DATA
Data
Data as of July 1, 2015 was provided by the City. The data has been checked for general
reasonability but has not been audited.
Actuarial Methods
The level percentage of pay Entry Age Normal Cost Method has been used to calculate
contribution levels and the Unfunded Actuarial Accrued Liability. This is the same actuarial
method that is used to fund the California PERS retirement system.
The Actuarial Value of Assets has been set equal to the Market Value of Assets.
Contributions in this report are presented in terms of a Normal (or ongoing) Cost, accompanied by
an amortization cost. For Water, Sewer, and General the projected July 1, 2015 UAAL is
amortized as a level dollar amount over a closed period of 23 years.
Actuarial Assumptions
Economic Assumptions
Interest Rate
No Pre -Funding
Full Pre -Funding (for Water & Sewer)
Phase -In Pre -Funding (for General Fund)
grading from 4.0% to 6.5% over 20 years
based on the following payment schedule.
• Pay -Go + $100,000 for fiscal year
2011/12,
• Pay -Go + $300,000 for next 4 years
beginning 2012/13, and
• Phase-in to full pre -funding over next 15
years beginning FY 2016/17
Inflation Rate
General Salary Increase Rate
4.0%
6.5%
20 year Select & Ultimate rates as follows:
FYE
DR
FYE
DR
2011
4.00%
2022
5.68%
2012
4.08%
2023
5.79%
2013
4.24%
2024
5.89%
2014
4.24%
2025
5.98%
2015
4.24%
2026
6.11%
2016
4.98%
2027
6.22%
2017
5.11%
2028
6.500/,21
2018
5.22%
2029
6.50%
2019
5.36%
2030
6.50%
2020
5.49%
2031
6.50%
2021 5.58%
3.00%
3.25%
21 15-vear period shortened to reflect impact of experience eains in this valuation
City of Rohnert Park Page 26
July 1, 2015 Actuarial Valuation nBA
SECTION 6
ACTUARIAL METHODS AND ASSUMPTIONS AND DATA
Demographic Assumptions
Pre -Retirement disability, mortality, and
termination probabilities
Retirement probabilities
Post-retirement mortality probabilities
Merit / Longevity Pay Increases
Participation Rates for Current Employees
Waived Retiree Re-election
Medical Plan at retirement
Medical Coverage at retirement
CalPERS 1997-2011 Experience Study.
Separate disability and termination rates for
Public Agency Miscellaneous and Safety.
Safety rates blend the Police and Fire rates
based on a 70/30 ratio.
Ca1PERS 1997-2011 Experience Study (For
Safety, Police and Fire blended 70/30)
Misc Police Fire
Level 2.7%@55 3%@50 3%@50
ERA 58.6 55.0 56.7
Level 2%@55 3%@55 3%@55
ERA 59.8 57.3 57.2
Level 2%@62 2.7%@57 2.7%@57
ERA 60.9 57.7 57.7
Ca1PERS 1997-2011 Experience Study: Tables
for service retirements and beneficiaries used
for those groups. Mortality rates for non-
industrial disablements used for Miscellaneous
disabled. Mortality rates for Industrial
disablements used for Safety disabled.
Mortality rates adjusted for future mortality
improvement using Scale MP -2014 with 15 -
year convergence in 2022.
CalPERS 1997-2011 Experience Study.
Separate rates for Miscellaneous and Safety.
Safety rates blend the Police and Fire rates
based on a 70/30 ratio.
100% for City -paid $500/mo. Benefit, 70% for
participation in City medical plans
Retirees who waive medical coverage will no
longer be eligible to receive City paid medical
benefits or to participate in the City medical
plans.
Currently covered: current plan
Alternate Plan: Kaiser
Currently covered: current coverage status
Alternate Plan: dual if spouse birth date
available
City of Rohnert Park Page 27
July 1, 2015 Actuarial Valuation (N)
SECTION 6
ACTUARIAL METHODS AND ASSUMPTIONS AND DATA
Medicare Eligibility Hired < 4/1/86: 90% Medicare Eligible
Hired > 4/1/86: 100% Medicare Eligible
Part time employees Benefit prorated by percentage of full time
employment
Ca1PERS service Half of prior service before hire age and after
age 30 assumed to be at a CalPERS agency
City of Rohnert Park Page 28
July 1, 2015 Actuarial Valuation (N)
SECTION 6
ACTUARIAL METHODS AND ASSUMPTIONS AND DATA
Monthly Claims Costs
The City provides medical coverage through a REMIF pool for EPO $250, EPO $500 and HSA $1,300
plans. All other medical plans provided through the City are based on City participant experience.
The AHP Cost Mode1TM, which is based on Axene Health Partners, LLC's proprietary claims database, was
used in the determination of age/ gender/ plan specific claims factors. Self-insured and Kaiser Plans offered
by the City were run through the cost model to determine benefit values by age and gender. These benefit
values were then used to develop the corresponding age / gender-based claims factors for the valuation.
The same AHP Cost Model was used to determine the benefit value of Medicare for purposes of reflecting
coordination in the projected claims costs for Medicare participants. The model was run using the 2015
Medicare benefits for Part A and Part B for individuals aged 65 and older. The resulting benefit value was
then subtracted from the non -Medicare benefit value at each age over 65 to develop the claims cost value for
participants receiving Medicare.
Premium rates for each health plan were used in the claims cost projections. Current (FY 2015/16)
premiums, as reported by the City, were reviewed and deemed reasonable relative to benefits offered and the
covered populations; however, these premiums were not audited against actual claims and we do not attest
herein to their adequacy.
It is Kaiser's policy not to release any demographic information summaries for its Northern California
Senior Advantage pool. Public agency client enrollment data for entities covered by CalPERS Northern
California Kaiser Senior Advantage was used for determination of age -gender based claim costs for the
Kaiser Medicare plans.
City of Rohnert Park Page 29
July 1, 2015 Actuarial Valuation (N)
7/1/15-6/30/16
EPO $250
EPO $500
HSA $1,300
Age
Male
Female
Male
Female
Male
Female
40
$ 409
$ 599
$ 350
$ 517
$ 286
$ 436
45
486
627
417
542
345
458
50
598
678
515
587
433
498
55
782
787
679
684
579
585
60
1,047
952
916
832
791
717
64
1,164
1,010
1,021
883
885
762
Kaiser $20
Kaiser $40
Kaiser HSA
Male
Female
Male
Female
Male
Female
40
$ 481
$ 695
$ 452
$ 656
$ 356
$ 543
45
567
726
534
686
431
571
50
692
782
654
740
541
621
55
898
905
851
857
724
730
60
1,193
1,089
1,134
1,034
988
894
64
1,324
1,153
1,260
1,095
1,105
951
Hartford
Kaiser Senior Advantage
Male
Female
Male
Female
$ 309
$ 270
$ 120
$ 104
65
75
490
402
190
155
85
691
563
268
217
City of Rohnert Park Page 29
July 1, 2015 Actuarial Valuation (N)
SECTION 6
ACTUARIAL METHODS AND ASSUMPTIONS AND DATA
Health Plan Assumptions
Based upon:
• historical experience regarding premium increases
• expectations of future increases in medical costs due to technological advances, and
utilization, and
• the long-term inflation rate of 3.0% and future increases in real GDP of 1.25%,
Kaiser, Hartford, and self-insured medical premiums were assumed to increase at the rates
shown below.
Fiscal Year Ending
2017
2018
2019
2020
2021+
7.5%
7.0%
6.5%
6.00%
5.25%
Medicare Part B premiums were assumed to increase at 5.25% per year. Dental costs were
assumed to increase at 5.25% per year. Vision costs were assumed to increase at 3.25% per
year.
Per person (retiree or spouse) base annual claim rates for the medical co -pay self-insured plan
are shown below.
Annual Management Medical Plan Co -pays:
2015/16
EPO $250
$1,190.00
Hartford
1,480.00
Kaiser $20
470.00
Kaiser $40
700.00
Kaiser Senior Advantage
720.00
For key managers, the City self -insures through Delta Dental and pays 100% in all categories,
subject to the $2,000 per year maximum. For this group dental claims have been assumed to
equal to the management dental premiums.
City of Rohnert Park Page 30
July 1, 2015 Actuarial Valuation (N)
SECTION 7
GASB OPEB SUMMARY
On June 21, 2004, the Governmental Accounting Standards Board approved Statement No. 45
(GASB 45), accounting standards for other (than pensions) post employment benefits (OPEB).
Accounting for these benefits — primarily postretirement medical — can have significant impact
on state and local government financial statements. This section summarizes GASB 45.
Background
Historically, most public sector entities have accounted for OPEB using a "pay-as-you-go"
approach; very few have prefunded or even accrued for these benefits. This means OPEB costs
are ignored while an employee renders service and recognized only after an employee retires.
GASB argues this delayed recognition shifts "costs" from one taxpaying generation to another.
The GASB position is that OPEB, like pension benefits, are a form of deferred compensation.
Accordingly, GASB 45 requires recognizing OPEB (in the financial statement) as employees
render service (and consequently earn the benefit), rather than when paid.
Effective Dates
GASB 45 effective dates are phased in similar to GASB Statement No. 34:
■ Fiscal years beginning after December 15, 2006 for GASB 34 phase 1 governments (total
annual revenue of $100 million or more)
■ Fiscal years beginning after December 15, 2007 for GASB 34 phase 2 governments (total
annual revenue of $10 million to $100 million)
■ Fiscal years beginning after December 15, 2008 for GASB 34 Phase 3 governments (total
annual revenue less than $10 million).
What Benefits are OPEB?
OPEB includes most post employment benefits, other than pensions, that employees are entitled
to after leaving employment:
■ Retiree medical
■ Dental
■ Prescription drug
■ Vision
■ Life insurance
■ Outside group legal
■ Long-term care
■ Disability benefits outside a pension plan
OPEB does not include vacation, sick leave, COBRA, or ad hoc early retirement incentives,
which fall under other GASB accounting statements.
City of Rohnert Park Page 31
July 1, 2015 Actuarial Valuation 941
SECTION 7
GASB OPEB SUMMARY
Accounting Standards
Under GASB 45, pay-as-you-go accounting is replaced with accrual accounting. This is
virtually identical to GASB's approach under Statement No. 27, with the key financial
statement components being an Annual Required Contribution, an Annual OPEB Cost, and a
Net OPEB Obligation.
■ Annual Required Contribution (ARC): GASB 45 doesn't require an agency to make up any
shortfall (unfunded Actuarial Liability) immediately, nor does it allow an immediate credit for
any excess Plan Assets. Instead, the difference is amortized over time. An agency's ARC is
nothing more than the employer current Normal Cost (value of benefits being "earned" during
a year), plus the amortized unfunded Actuarial Liability (or less the amortized excess Plan
Assets). Simply put, the ARC is the value of benefits earned during the year plus (or minus)
something to move the plan toward being on track for funding. GASB 45 allows actuaries to
amortize the unfunded Actuarial Liability (or excess Plan Assets) on a level dollar or level
percent of payroll basis. We believe most agencies will want to use a level percent of
payroll amortization because it's more consistent with the budget process and how pension
contributions are usually calculated. The ARC must be based on the underlying OPEB
promise (as understood by the plan sponsor and employees).
■ Annual OPEB Cost (AOC): The first year an agency complies with the new standards, the
AOC equals the ARC. In subsequent years, the AOC will equal the ARC, adjusted for prior
differences between the ARC and AOC.
■ Net OPEB Obligation (NOO): An agency's NOO is the historical difference between actual
contributions made and the ARC. If an agency has always contributed the ARC, the NOO
equals zero. However, an agency has not "made" the contribution unless it has been set aside
and cannot legally be used for any other purpose.
Implementation Process
The implementation process will be relatively straightforward: An agency will hire an actuary
to calculate the ARC. The first time an agency does this, their AOC equals their ARC. The
agency then decides whether to contribute all, none, or part of the ARC into a Trust that cannot
legally be used for any purpose other than paying OPEB.
If an agency always contributes the ARC, then each subsequent year's AOC equals their ARC —
and the NOO is zero. The first year an agency does not contribute the ARC; they must establish
an NOO equal to the difference between their actual contribution and the ARC. The subsequent
year's AOC equals the ARC, adjusted for interest and amortization of the NOO.
Disclosure Requirements
This may be the most important aspect of GASB 45. When disclosed, some agencies will show
large OPEB unfunded liabilities, while others will show small or no unfunded liabilities. These
differences may require an adjustment in an agency's bond rating.
City of Rohnert Park Page 32
July 1, 2015 Actuarial Valuation (N)
SECTION 7
GASB OPEB SUMMARY
Plan sponsors must disclose in their financial statement footnotes:
■ Basic plan information
• Plan type
• Benefits provided
• Authority under which benefits were established
■ Plan funding/contribution policy information:
• Required contribution rates for active members and employers shown in dollars or as a
percent of payroll
■ Plan Funded Status information:
• AOC and the dollar contributions actually made
• If the employer has a NOO, also
➢ Components of the AOC
➢ NOO increase or decrease during the year
➢ End of year NOO
• 3 -year history of
➢ AOC
➢ Percent of AOC contributed during the year
➢ End of year NOO
Most recent year's plan Funded Status
Actuarial methods and assumptions used to determine the ARC, AOC, and Funded Status.
In addition, plan sponsors must provide 3 years of historical required supplementary
information:
■ Valuation dates
■ Actuarial asset values
■ Actuarial Liability
■ Unfunded Actuarial Liability (excess Plan Assets)
■ Plan funded ratio
■ Annual covered payroll
■ Ratio of unfunded Actuarial Liability (excess Plan Assets) to annual covered payroll
■ Factors that significantly affect comparing the above information across the years.
City of Rohnert Park Page 33
July 1, 2015 Actuarial Valuation (N)
SECTION 7
GASB OPEB SUMMARY
Defining the Plan
GASB 45 refers to the substantive plan as the basis for accounting. It may differ from the
written plan in that it reflects the employer's cost sharing policy based on:
■ Past practice or communication of intended changes to a plan's cost sharing provisions, or
■ Past practice of cost increases in monetary benefits.
The substantive plan is the basis for allowing recognition of potential future plan changes. This
approach requires entities to acknowledge the underlying promise, not just the written plan.
What if retirees participate in the active healthcare plan, but are charged a rate based on
composite active and retiree experience? (This was a contentious issue during the statement
drafting, with one of the seven board members dissenting from Board adoption of the final
statement.) In general, GASB 45 requires recognition of the implied subsidy. However, if
benefits are provided through a community rated plan (premium rates based on experience of
multiple employers rather than a single employer), and the same premium is charged for active
and retired participants, it is appropriate to value unadjusted premiums.
Actuarial Assumptions and Discount Rate Requirements
Under GASB 45, the actuary must follow current actuarial standards of practice, which
generally call for explicit assumptions — meaning each individual assumption represents the
actuary's best estimate.
GASB 45 also requires basing the discount rate on the source of funds used to pay the benefits.
This means the underlying expected long-term rate of return on Plan Assets for funded plans.
Since the source of funds for unfunded plans is usually an agency's general fund, and California
and most other state law restricts what investments agencies can have in their general fund,
unfunded plans will need to use a low (for example, 4% to 5%) discount rate. If an agency sets
up a Trust and diversifies Trust Plan Assets, however, the discount rate might be much higher
(such as 6%) depending on the Trust fund's expected long-term investment return.
Transition Issues
Typically, new accounting standards allow transition from old to new requirements. Because
historical ARC calculations will rarely be available, GASB 45 takes a prospective transition
approach: there is no requirement for an initial transition obligation. But if AOCs, before
transition, were calculated consistently with the standard, a NOO at transition can be established
at an agency's discretion.
Valuation Frequency Requirements and Small Plans
GASB 45 requires an actuarial valuation at least every two years for plans with more than 200
(active, inactive, and retired) members. Plans with fewer than 200 members will need a
valuation every 3 years. In a significant departure from prior standards, though, GASB 45
allows plans with fewer than 100 members to elect a simplified measurement method not
requiring an actuarial certification.
City of Rohnert Park Page 34
July 1, 2015 Actuarial Valuation (N)
SECTION 7
GASB OPEB SUMMARY
The Government Accounting Standards Board approved a new standard, GASB 75, on 6/2/15:
effective for 2017/18 fiscal year. The new standard is similar to GASB 68, which became effective
for the City's retirement system for the 2014/15 fiscal year. The new standard will require that the
healthcare program's unfunded actuarial accrued liability be reflected on the City's balance sheet in
the June 30, 2018 financial statements.
City of Rohnert Park Page 35
July 1, 2015 Actuarial Valuation (N)
Attachment 2:
Rohnert Park OPEB Funding Plans
($'s in thousands)
Alternative Plan:
Full Pre -Funding
Starting Now
Trust
Benefit Contribution/ Net Cost
Payment (Withdrawal) (ARC)
Recommended Plan:
$3.3 million on 2/1/16
$2.2 million on 1/1/17
Trust
Benefit Contribution/ Net Cost
Payment (Withdrawal) (ARC)
1,406
673
Original Course:
20 -year Phase-in
Adopted 2010
1,406
Fiscal
4,706
Trust
601
Year
Benefit
Contribution/
Net Cost
Ending
Payment
(Withdrawal)
{ARC)
2016
1,600
300
1,900
2017
1,700
500
2,200
2018
1,800
600
2,400
2019
2,000
700
2,700
2020
2,100
900
3,000
2021
2,200
1,000
3,200
2022
2,300
1,200
3,500
2023
2,400
1,300
3,700
2024
2,500
1,500
4,000
2025
2,600
1,500
4,100
2026
2,800
1,500
4,300
2027
2,900
1,500
4,400
2028
3,000
1,300
4,300
2029
3,200
1,100
4,300
2030
3,300
900
4,200
2031
3,400
600
4,000
2032
3,500
400
3,900
2033
3,600
300
3,900
2034
3,700
100
3,800
2035
3,800
(100)
3,700
2036
3,900
(300)
3,600
2037
4,000
(500)
3,500
2038
4,100
(700)
3,400
2039
4,100
(3,200)
900
2040
4,200
(3,400)
800
2041
4,200
(3,600)
600
2042
4,200
(3,700)
500
2043
4,200
(3,800)
400
2044
4,200
(3,900)
300
2045
4,200
(4,100)
100
(390)
95,700
(10,100)
85,600
Rohnert Park OPEB Funding Plans
($'s in thousands)
Alternative Plan:
Full Pre -Funding
Starting Now
Trust
Benefit Contribution/ Net Cost
Payment (Withdrawal) (ARC)
Recommended Plan:
$3.3 million on 2/1/16
$2.2 million on 1/1/17
Trust
Benefit Contribution/ Net Cost
Payment (Withdrawal) (ARC)
1,406
673
2,079
1,406
3,300
4,706
1,476
601
2,077
1,476
2,200
3,676
1,499
575
2,074
1,499
171
1,670
1,568
503
2,071
1,568
99
1,667
1,595
474
2,069
1,595
70
1,665
1,637
430
2,067
1,637
26
1,663
1,687
378
2,065
1,687
(26)
1,661
1,696
367
2,063
1,696
(37)
1,659
1,763
297
2,060
1,763
(107)
1,656
1,777
282
2,059
1,777
(122)
1,655
1,835
223
2,058
1,835
(181)
1,654
1,864
193
2,057
1,864
(211)
1,653
1,930
128
2,058
1,930
(276)
1,654
1,948
110
2,058
1,948
(294)
1,654
1,996
64
2,060
1,996
(341)
1,655
2,035
26
2,061
2,035
(378)
1,657
2,040
23
2,063
2,040
(381)
1,659
2,045
20
2,065
2,045
(384)
1,661
2,050
18
2,068
2,050
(386)
1,664
2,055
16
2,071
2,055
(389)
1,666
2,061
14
2,075
2,061
(390)
1,671
2,066
14
2,080
2,066
(391)
1,675
2,071
14
2,085
2,071
(390)
1,681
2,092
(1,882)
210
2,092
(1,882)
210
2,097
(1,881)
216
2,097
(1,881)
216
2,102
(1,879)
223
2,102
(1,879)
223
2,108
(1,878)
230
2,108
(1,878)
230
2,113
(1,875)
238
2,113
(1,875)
238
2,118
(1,871)
247
2,118
(1,871)
247
2,124
(1,869)
255
2,124
(1,869)
255
56,854
(7,692)
49,162
56,854
(11,953)
44,901
July 1, 2015 Valuation
Recom-
Recom-
mended
mended
Savings
Savings
(Costs) vs.
(Costs) vs.
Original
Alternate
(2,806)
(2,627)
(1,476)
(1,599)
730
404
1,033
404
1,335
404
1,537
404
1,839
404
2,041
404
2,344
404
2,445
404
2,646
404
2,747
404
2,646
404
2,646
404
2,545
405
2,343
404
2,241
404
2,239
404
2,136
404
2,034
405
1,929
404
1,825
405
1,719
404
690
0
584
0
377
0
270
0
162
0
53
0
(155)
0
40,699
4,261
CITE' OF ROHNERT PARK
B./---" t KT E L RETIREE HEALTHCARE PLS► N
SSOCf fESa LLQ
Valuation Summary
July 1, 2015 Actuarial Valuation
Marilyn Oliver
BARTFL ASSOCIATES, LLC
February 1-3, 2016
PURPOSE of VALUATION
■ Current financial status of retiree healthcare plan
■ Deporting and disclosure information for City financial statements
under FASB Statement No. 4
Annual Required Contribution ( amounts in accordance with
GASB Statement No. 4
FebrUary 23, 2016
P[..aN PROVISIONS
Retire before 1/] /2015
■ Flan 1 (hired before 7/1/1993)
• Up to lowest cost medical pian for retiree + dependents
• Dental, vision, and life insurance
N Flans 2, 1 A, 2A, 1 B, 213 lowered benefits
Retire 1/l/2015 and later
■ Plan : (hired < 7/l/2007)
• $500 per month towards medical until age 65
• 2 party dental/vision coverage until age 65
9 Contribution to RHSA account for service to 1/1/2015
■ Flan : (hired =Ill/ 00
• Medical coverage in City Plan at town expense
• RHSA contribution of 100/ o.
(L71)A) Febalary 23, 2016
2
Valuation
■ Plan I
■ Plan 1,A-2
■ Plan 3
■ Plan 4
■ Total
r
PARTICIPANT STATISTICS
Retired Participants
7/1/2010 71112011 711/2013
85 3 80
24 28 34
109
Current Employees
■ Plan 3 (hired before 71112007)
• Plan 4 (hired 7/l/2007 or later)
■ Total
�) February 23, 201
114
7/1/2015
7/1/2015
72
7
147
7
41
12
1
132
ACTUARIAL A suMPTI N
Asumptyn
■ Interest late
Methodology prescribed by GASB4
• 4.0% for pay-as-you-go funding — City's investment
earn ins
• 6.5% for Bull pre -funding — Trust fund's investment earnings.
• Each year's assumed interest rate based on proportion of full
preftinding, contribution (ARC) made
0 Medical Trend
* 7.5%, 7.0%, 6.5%, 6. then 5.25% for 2021 and later
FebrUary 23, 2016
(BA
4
$70,0
$60.0
$50.0
$40.O
$30,0
$20A
$10.0
SO.0
7/1/2015 VALUATION RESULTS I
Present Value Future Benefits
in millions)
71112008 7/112010 7/112011 711Z2013 71112015
MMarket Value Assets 8 Unfunded Actuarial Accrued Liability D Present Value Future Normal Cost
nB
AFebruary 23, 2016
5
7/112 115 VALUATIO RES LT
Changes in Actuarial Accrued Liability
J7/1/2013 to 71112 1
■+Expected increase due to passage of tirne; $2.2 million
■ Plan Changes ($21.7 million)
M et Experience Gains: -'). million)
■.Assumption Changes: $4.1 million;
• Update demographic assumptions for new CAPERS
experience study
• Update mortality improvement based on new :society of
Actuaries Study
• Participation Hates: Plan : 100% Plan F 0
• Hartford medical on age 1 gender claims basis
6
Febalary 23, 2016
Unfunded Actuarial Accrued Liability Breakdown
(in millions)
(B )FebrUary 23, 2016
7
General
Water
Sewer
Fund
Total
■ AAL
$ .1
$1.3
$26.4
$ 29.8
• Balance in Fund
• UAAL
$ 0.5
$0.3
$ 24.0
$ 24.8
■ Funded Ratio
76%
77%
%
17%
(B )FebrUary 23, 2016
7
Illi Annual Required Contribution Breakdown
(in millions
General
Water Sewer Fund. 'Notal
■ Nor al Cost $ 0.02 $0.01 $ 0.2 $ .
■ 23 -Yr Payment on UAA L 0.04 0.02 1.9 2,
n Total ARC' $ 0.06 $ 0.04 $ .1 $ 2.2
Annual Required Contribution
(B*
0A)FebrUary 23, 2016
8
FUNDING OPTION
General Fund Contribution Options
■ Current Contribution Policy: Phase-in to full ARC
Increasing contributions due to phase-in until read ARC
Lower investment return assumption as assumption based on % of
ARC funded
Increases liabilities and ARC
Higher Unfunded Liability,
■ Recommended Alternative: ARS plus additional up -front payments
(B
0""
A)FebrLiary 23, 2016
9
I NEW GASB STANDARD 475)
■ Effective 2017/18 fiscal year so will impact next valuation (7/l/2017
■ Will increase Plan's balance sleet liability in 7/1/2018 financials
Current method: excess of ARC over contributions accumulated
with interest as of 61301201
GASB 75: Unfunded Actuarial Accrued liability @ 7/1/2017 plus
2017118 expense
■ Method for determining annualexpense in financial statements results
in much more volatile expense
• To keep City contribution requirement more stable
It, Likely recommend c l Ul tion. LIsin9 current methods
Calculation cifexpense based on GASB 75
PdFebruary 2, 20 1