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2016/05/10 City Council Agenda Packet�oe{hr.ar 1,, 1,—, "44, Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, May 10, 2016 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpciiy.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. City of Rohnert Park Joint Regular Meeting Agenda May 10, 2016 for City Council/RPFA/CDC Successor Agency Page 2 of 5 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Ahanotu _ Callinan Stafford _ Mackenzie _ Belforte ) 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Honoring Rancho Cotate High School Senior Vicky Espinoza for Winning the California State Championship for Wrestling B. Rohnert Park Library Commission Update by Commissioner Barbara Mackenzie C. Presentation by Sonoma County Regional Climate Protection Authority (RCPA) of the CA 2020 Public Review Draft 4. SSU STUDENT REPORT By Shannon Garcia, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI) 5. DEPARTMENT HEAD BRIEFING 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, April 12, 2016 2. City Council Special Meeting, April 20, 2016 3. City Council/RPFA/Successor Agency Joint Special Meeting, April 25, 2016 4. City Council/RPFA/Successor Agency Joint Special Meeting, April 26, 2016 5. City Council/RPFA/Successor Agency Joint Regular Meeting, April 26, 2016 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated May 10, 2016 2. Successor Agency to the CDC Bills/Demands for Payment dated May 10, 2016 City of Rohnert Park Joint Regular Meeting Agenda May 10, 2016 for City Council/RPFA/CDC Successor Agency Page 3 of 5 C. City Council Resolutions for Adoption: 1. 2016-39 Declaring Weeds to be a Nuisance and Providing for Weed Abatement Pursuant to Government Code Sections 39560 through 39588; Article 2 — Alternative Procedures for Weed and Rubbish Abatement and Setting a Public Hearing 2. 2016-40 Authorizing and Approving a Change in Job Description and Salary Range for Records Supervisor and Adjusting the Allocated Position from Records Supervisor to Property and Records Supervisor 3. 2016-41 Authorizing the City Manager to Execute a Lease Agreement Between the City of Rohnert Park and Rebuilding Together, Rohnert Park, Inc. for the Use of the Rohnert Park Senior Center 4. 2016-42 Approving and Adopting the Plans and Specifications for Clausen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation (Project No. 2015-10), and Finding the Project Exempt from CEQA 5. 2016-43 Approving a Reimbursement Agreement By and Between City of Rohnert Park and MJW Investments for Costs Incurred in Processing the Development of Stadium Lands Lot 1 (143-040-124) D. Authorize the City Manager to Execute Task Order 2016-02 for Construction Management Services with Brelje & Race Consulting Engineers for the Clausen Overcrossing and Highway 101 Sewer Lining Project (No. 2015-10) E. Authorize the City Manager and Finance Director to Execute a 5 Year Lease Agreement with Key Governmental Financing to Replace City Network Equipment Council MotionNote 8. Discussion and Direction on Proposed Closure of Snyder Lane from Camino Corto to Jasmine Circle during the Summer of 2016 A. Staff Report B. Public Comment C. Council discussion/direction 9. Review Methodology for Setting Community Services User Fees A. Staff Report B. Public Comment C. Council discussion/direction 10. Authorize Contract with R3 Consulting Group for Solid Waste Consulting Services A. Staff Report B. Public Comment C. Council discussion/direction City of Rohnert Park Joint Regular Meeting Agenda May 10, 2016 for City Council/RPFAICDCSuccessor Agency Page 4 of 5 11. COMMITTEE/ LIAISON/ OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports 1. Waste and Recycling Committee (4/27) B. Liaison Reports 1. Russian River Watershed Association (4/28) 2. Water Advisory Committee (WAC) (5/2) 3. Sonoma County Transportation Authority (SCTA) (5/9) C. Other Reports 12. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 13. MATTERS FROM/FOR COUNCIL Prior to agenda publication, any Councilmember may place an item on this portion of the agenda. Upon the concurrence of two Councilmembers, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the City Council meeting, Councilmembers may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. 14. PUBLIC COMMENTS Persons wishing to address the Council on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 15. ADJOURNMENT City of Rohnert Park Joint Regular Meeting Agenda May 10, 2016 for City Council/RPFA/CDC Successor Agency Page 5 of 5 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the May 10, 2016, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on May 5, 2016, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.r1wity.or2, Executed this 5' day of May, 2016, at Rohnert Park, California. Caitlin Saldanha, Deputy City Clerk WE, 4Certfficate of recognition A)oaorinff Eayrfio awr kigfi Orfiooboeaior VICKY ESPINOZA for Winning the Calil'ornia State Champ ionsh ipjoir Wrestling, As Mayor, and on behalf of the City Council of the City of Rohnert Park, I do hereby recognize and honor Vicky Espinoza for recently winning the title at the California State Wrestling Championships in Visalia, beating out a local Petaluma rival for the win. Vicky pinned a total of four opponents in five matches over the two-day championship tournament; she won by major decision in her semifinal match. Vicki started wrestling in eighth grade as a way to counteract bullying and has been unstoppable ever since. During her career, she has been three -time NCS champ, two-time NBL champ, four -time state qualifier, finishing seventh, sixth, second and first. Vicky will attend Oklahoma City University where she will continue wrestling at the collegiate level next fall. We offer Vicky our sincere congratulations for her incredible accomplishments and wish her the best of luck in her college career. Signed this 10h day of May, 2016 By. (k 05ina jUrtforte, lilavor Sonoma County Library Annual Report to JPA Member City of Rohnert Park Commissioner Barbara Mackenzie EdEmbam -w— .r M Rohnert Park-Cotati Library Who are we! Regional Population: City of Rohnert Park 42,262 City of Cotati Unincorporated Card Holders: Visits per year: Total Gate 1801408 Virtual Use Collection: Items checked out: Staff (FTE): 7,429 7,786 28,567 214,514 108,774 413,936 9.95 0.4 Sonoma County Library 7", "tl PF PV . X Yy � e b a Th Li r r lat- Who we are! Population: Sonoma County 5001292 Card Holders: 2401989 Libraries: 14 Special Libraries: 3 Staff: 151 Visits: Total Gate 210441856 Virtual Use 21437,659 Collection: 8361076 Items checked out: 31390,999 :- i r A moll i � e b a Th Li r r lat- Who we are! Population: Sonoma County 5001292 Card Holders: 2401989 Libraries: 14 Special Libraries: 3 Staff: 151 Visits: Total Gate 210441856 Virtual Use 21437,659 Collection: 8361076 Items checked out: 31390,999 :- i The Library: Economic Return Multi -layered returns both soft and direct to individuals and communities (JPA members) Individual Card Holders $450-$500 per yr. Access to books, magazines, journals, DVDs, CDs, eBooks, databases, lectures, programs, exhibits, and clubs, visits from schools, visits to schools, reference materials Community (direct ROI) $3.50-$5.70 per $1 Employment and wage contributions, purchasing supplies and materials, taxes, contracted services, increased business traffic IL r rk A..r �RF-FhT SMALL GROUP FERFOLMAN ES .x Jnr r..or,�my Clrrk rvlr flirfnr hranrher.&&r" The Library: A Community Gathering Place Safe • Comfortable • Quiet • Inclusive • Community gatherings • Conduct business • Hold discussions • Relax • Experience social interactions • Learn • Belong ...... .... .. The Library: Community Workshops and Events 21709 Events 87,936 Participants • Meet the Computer Mango Language • Storytime Santa Rosa Symphony .,. �__. • Read to a Dog • Lego Club • Seen and Heard Project • So You Want to be an Author • Fiber Art and Quilt Exhibits • Meditation for Everyday Living • Path to College for Parents and Students • Summer reading programs • LumaCON Of,"tyzami�y C A Homework Help Fir -11 -0 -iii Miiwrtr.,rk i IIA[flihA All WIII-s A -i The Library: An Educational Resource The Long-term Investment • Provide qualified Librarians • Early childhood literacy • Partnerships with schools • Research resources • Homework help • Adult literacy classes AL The Library: Technology Now and the Future Virtual Use 2,437,659 219 Computers Available • Public access computers • Research computers • Specialized databases • 3D printer with training classes for Librarians/Cardholders • M i necraft • Early literacy computer - AWE • STEM/STEAM resource support • Beginning computer classes • Internet utilization classes • Check-out books online • Access to eBooks via Overdrive and Enki The Library: Current Financial Status Revenue $785,206 $890,000 $17,874,029 $16,198,823 Property Taxes - 91 Withdrawal from Reserve Fund - 5% 7m! It, �.a. The Library: Current Financial Status Expenditures $16)984)029 $216901100 $2151000 Personnel - 73% $1)737)000 JEL Plus $890,000 withdrawn from Reserve Fund for: Materials - 10% Operating Expenses - 16% Facilities - 1% OPEB Trust Deposit $500,000 Facilities repair and refresh $200,000 ZZ Roseland expenses $90,000 &%NW— - .. Marketing and research $100,000 THE CUSTOMER E PERIEN ' Our fiat priorily is to provide comptehensiwe services to all members of our community, uniting people and ideas in o welcoming space 1 ur third priority is to embrace technalogies that mpr€rve our libraries, our staff and our communities. FINANCIAL SUSTAINABILITY Our fifth priority is io fallow sustainable financial practices that improve our processes and removes barriers for a more effective customer rvice. The Library: The Strategic Plan EDUCATION AND DISCOVERY OUr second priority 6 to ronnert residents to information, experiences, and experts Thal help them learn. Our fourth priority is to build a slranger (community by uniting people, arganizatons and ideas with the library at its center. -' iio -rAFtY _ CIJJBThLibrary: IY Meeting the Future 4L-. • Provide qualified Librarians �� - • Maintain/increase the educational programs and services ' Ensure resources are available and accessible to all • Provide a safe place Expand senior and disabled services '� �--- 0 Maintain library facilities • Reinstate hours in all Libraries Fr.r:J-1— Iwnlrn.",wwrllilW for graph.% -IL. • Continue community outreach and advocacy A The Library: Meeting the Future 7% 10% 0 1 64% 12% Personnel Materials IT/Technology Educational Programs ® Facilities and Equipment Additional revenue needed to meet challenges of the future: $10 million The Library: Commission Direction Continue to obtain input from the community Raise visibility of the Library Explore other possibilities for revenue streams Strengthen partnerships with Sonoma County Library Foundation and Friends Groups Build partnerships with other entities Continue working to create a great Library Tim May, Petaluma (Chair) Helena Whistler, Sebastopol (Vice Chair) David Ebright, Santa Rosa Reece Foxen, Cloverdale Linda Garcia, Sonoma County/Santa Rosa Paul Grill, Healdsburg Paul Heavenridge, Sonoma County Barbara Mackenzie, Rohnert Park Randall Neff, Windsor Joanne Sanders, Sonoma Valley Hillary Smith, Cotati we,we ooc:) (auflffy �T(:Dffi gm)(D)d 4(:D � 12 EAU ov ov k Moc hou 4apbodoc hq MU2,, UachndQ)ff Mara geT Sm(wna QmMV dabraroQo Streaming Media Content 3 -Step Sign-up 1 h�opladlgitsl..iom 2 kiq in willn 3mlibrary cwrd 3 6srro%r free digitalmmirici. music eBooks and enure with ea1.11&r4A41 ::A t COUNTY wpp5herc B+ r ry lam? Download Sonoma County Library MOBILE APP W SUNGMA-:0UN15']. I uN.%NY 1-+-,a 4tla ,i U I Irry .i. r . I'.t5n.y. .• FfRle�lln nar s', nrywc:e MCYA+Jek a]L'a�ri a Learn A New Language, MANGO LANGUAGES M c:� �<c th c-, IT'O.St OfFS Lj M Ti C' tl Leam with Mango a& i 9C { w ..er"- - IM s fi_y y 00 r 3� o- r tr, i x• I _, �� Al `--\�,�.�•� ,\�� •t •�• _: •: - - '_Wi`''t. .lei ,�.�'=_";-•,:. .. In�1 "'"� '+' •� .f fit. _ - 1 rte'• ••;rT1',-`:�.+C'.�:-♦ jt 'J`.+ -'•li t <;'... •• :�''',.� ! • _ ty� : r. � l •may , 2�y�,• • • . �', r ` ` w ' _ - +~ v • yet-, ` 'SL air r • a - *#� • • s +' '!' r t T41P J, i » •-/R What is Climate Action 2020? A collaboration between the all cities, the county, and regional partners to take further action to reduce greenhouse gases. 40.*-- I j 5t12 R- ,41- CITY OF CL �, F r R_D A L L City of Sanaa Rosa IrlaalL Awk TOWN Or.. WINDSOR CiTV 01, O JA .� �A,UTD s Lim - 1 4 lbI P,.... a * �;) REGIONAL CLIMATE PROTECTION AUTHORITY CITY OF i W COTATT 2 What is the RCPA? r�a) w �; REGI9NdL CLIMATE PROTECTION AUTHORITY • Regional Climate Protection Authority • Multi -jurisdictional agency formed to coordinate local government climate protection efforts • Governed by a Board of elected officials from each of: County of Sonoma Cotati Cloverdale Healdsburg Petaluma Rohnert Park Santa Rosa Sebastopol Sonoma Windsor • Manages programs on behalf of all communities 3 Project Objectives To develop a community wide, regional climate action plan for all of Sonoma County to: • Comply with the Global Warming Solutions Act (AB 32) • Achieve local goals in collaboration • Take the next steps towards along -term, low -carbon future • Provide framework to address greenhouse gas (GHG) impacts under CEQA Yn 79'�i 4 Climate Change caping Plan. B UILDIN41 ON THE FRAMEIA& 4 4 Today's Presentation • Provide overview: • Project history and purpose • Process and engagement • Plan highlights and findings • Regional agreements • Seek direction: • Confirm the [LOCAL GOV] specific contributions • Solicit feedback from community 5 Roles • County of Sonoma, nine Cities, and RCPA — elected bodies directing the project • Staff Working Group — planning staff team implementing project • Stakeholder Advisory Group — appointed community representatives advising SWG • Citizens — providing comments during planning and implementation • Center for Climate Protection, ICF, North Bay Climate Adaptation Initiative, Pete Parkinson, Sonoma State University —technical consultants • PRMD — lead grant recipient • RCPA — project manager Al Planning Process/Milestones • Analysis of: • Greenhouse gas (GHG) inventories, backcasts, and forecasts • Local climate vulnerabilities • Existing policies & programs • State, regional, and existing program impacts • Draft climate action goals • Draft new local measures list • Custom reduction planning tools • SWG review of Admin Draft 2013 • RCPA member review meetings • EIR Scoping Period & Meeting • Community involvement: • Stakeholder Advisory Group dialogues • Sector specific Ad Hoc reviews of technical approach • Public workshops, including at commissions and councils • Community group presentations • Festivals & events • Sonoma County Adaptation Forum • RCPA Board Meetings present Interim Reports Tools to help us understand... Local climate risks to Cornwall, et. al, 2014. Climate Ready Sonoma County: Climate Hazards and Vulnerabilities. Leading practices for community -scale climate action: • Meinzen and Hancock, 2014. Proven and Promising Climate Measures from U.S. Communities for Possible Application in Sonoma County. Available online at: Etta://rcaa.ca.aov/library/ Climate Rd4dr3Grkirm Carini) Climate Itaapds arrd Vulnerahilitiei Frim., i01 RS.CPA Frown and Promising Climate Alm urn Prem L. -S, C'ornn1unitiV5 for Pnasilsle Aprolleatinik Ilk Sall nlnafou litt- Fnry+*.i r. - rrlrw..4rlti civ,, rrrty.ee rrrrge >:r.m�a'rs:rm Rnrrr�l 111 r�u rrmr m al.rr.r7 a s m�s'�:r n?t rr carer: u: Yrtlxi wa lmFe{� Hwy rrrc�yF.rr��, FRlOITt WRDTi CTIi1N S4Fl.:�,gl�Fa ,1' I EV The Draft is intended to be... • Comprehensive in addressing all primary GHG sources • Transparent in approach to provide for dialogue about assumptions • Sufficiently detailed to provide clarity in defining policy and program opportunities • Flexible in allowing each jurisdiction to define priorities • Clear in integrating efforts at all levels of government • Effective at building from a long history of action 01 Plan Audiences Intent of the plan is ... Articulate priorities for the government role in ensuring a Residents clean and prosperous future and identify opportunities to participate Businesses and Provide clarity around policy priorities and local investment Community Groups opportunities to advance a low -carbon economy City Councils and the Board of Supervisors Local Government Staff Regional Agency Partners RCPA Board Define how specific efforts fit into a regional, coordinated response to climate change Provide an evaluation of and roadmap for local program and policy opportunities Articulate how existing programs and policy commitments fit within a countywide approach to climate change Provide a roadmap for how to deliver on Mission in collaboration with primary actors Participate in programs Participate in programs Guide jurisdictional implementation Work with RCPA to implement Continue current programs Guide countywide implementation WE Draft Plan Highlights 11 Abetter future, with lower carbon emissions is possible in Sonoma County. 2020 and Beyond Sonoma County Greenhouse Gas Emissions Pathways 6,000,000 5,000,000 AB32 2020 Target 4,000,000 3,000,000 B-30-15 2030 2,000,000 1,000,000 Target 0 1990 2000 2010 Business as Usual 2020 Sonoma/CA2O2O Trend '�•.,, 2030 2040 2050 13 Advances 20 Primary Goals 1 Increase building energy efficiency 2 ° Increase renewable energy use 3 Switch equipment from fossil fuel to electricity 4 Reduce travel demand through focused growth 5 1 Encourage a shift towards low -carbon (transportation options 11 1 Reduce water consumption 12 Increase recycled water and greywater use 13 Increase water and wastewater infrastructure efficiency 14 1 Increase use of renewable energy in water and wastewater systems, including methane 15 Reduce emissions from livestock operations 6 Increase vehicle and equipment fuel efficiency 16 Reduce emissions from fertilizer use 7 I Encourage a shift towards low -carbon fuels in vehicles and equipment 17 Protect and enhance the value of open and working lands 8 Reduce idling 9 Increase solid waste diversion 18 Promote sustainable agriculture Increase carbon sequestration 19 10 Increase capture and use of methane from I landfills 20 Reduce emissions from the consumption of goods I and services 14 Delivers Community Co -benefits Energy Savings Resource Conservation Air Quality Improvements Cost Savings Public Health Improvements P" Climate Resilience IN Job Creation + More benefits possible 15 Built Upon Collaboration IState Regional Str�Qk Growth Council raoa*o. I REGIUAL CURATE PPOTEU-TION ALFFHORITY ��Scta SHOW COUNTY TRANS POFIMON MRDRITY L11Y U1 CLOVER_DALE--- CITY or- � cc,LkEl AIR RESDUKES ROM Sonoma Dean Power Local, Renewable. Ours. SONOMA WATER &129N SO -NO M A CO U H7Y AGRICULTURAL PRESERVAT10N AND OPEN SPACE -')IS'TRICT MA (UNTY wame K)rourrc-nr A&e.qQp ENERGY 11YUr:11EiY r) L c�L Tow, r)r? S �L ROsa WINDSOR 16 Countywide Baseline (20 10) Emissions Livestock and Wastewater ater 0.4% o. M. Solid Waste 3.6% Off -Road Equipment 1.7% Transportation 51.7% Building Energy 33.2 Stationary Sources ©.5 17 Forecast Emissions 5,000,000 4,500,000 4,000,000 -W 3,500,000 ar 3,000,000 .a 2,500,000 LU N Q 21000,000 C 115001000 H 1,000,000 2 500,000 C Sonoma Countywide GHG Emissions Hp.prl-j 2010 2©2© Forecast emissions without climate action it] State Actions provide >50% of the goal 1-S1 Title 24 — Building Energy Efficiency 1-S2 Lighting efficiency and toxics 1-S3 I Industrial boiler efficiency 2-S1 Renewable Electricity Portfolio 2-S2 ISolar water heaters 6-S1 Pavley and LCFS 6-S2 Advanced Clean Cars 6-S3 AB 32 vehicle efficiency 7-S1 Low Carbon Fuel Standard 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 STATE REDUCTIONS 2020 Business As Ususal w,/ State Action 19 oal Regional* Actions provide � 12 1-R1 Existing Building Retrofits 1-R2 Expand Existing Building Retrofits 2-R1 Sonoma Clean Power 3-R1 Fuel switching 9-R1 Increase waste diversion 10-R1 Landfill methane 11-R1 Water conservation incentives 12-R1 Recycled water 13-R1 Water supply system efficiency 13-R2 Wastewater treatment efficiency 14-R1 Carbon Free Water 14-R2 Anaerobic digesters 14-R3 Wastewater methane to energy 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 REGIONAL REDUCTIONS 2020 Business As Ususal State + Regional A2020 Goal *Serving multiple jurisdictions in Sonoma County; includes: RCPA, Energy Independence Office, Sonoma Clean Power, Regional Air Districts, Sonoma County Solid Waste Management Authority, Sonoma County Water Agency 20 Local actions make up the rest 1-1-1 Co -generation 1-1-2 Solar on New Residential Development 1-1-3 Solar on Existing Residential Buildings 1-1-4 Solar on New Non -Residential Development 2-1-1 Solar on Existing Non -Residential Buildings 2-1-2 Convert to Electric Water Heating 2-1-3 Mixed Use Development 2-1-4 Transit Accessibility 3-1-1 Supporting Land Use Measures 4-1-1 Affordable Housing Linked to Transit A sample of local actions, the full list can be found in the Draft Plan, Chapter 3 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 ALL CAP REDUCTIONS 2020 Business As Usual 2020 BAU-CAP Reductions 21 25% below 1990 levels is possible 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 N U 2,500,000 H g 2,000,000 1,500,000 1,000,000 x00,000 0 1990 2010 NOTIMSY.11 Forecast emissions without climate action Forecast emissions due to climate action 22 Draft Climate Readiness Goals 1 1 Promote healthy, safe communities 2 1 Protect water resources 3 1 Promote a sustainable, climate -resilient economy 4 1 Mainstream the use of climate projections (not just past patterns) in planning, design, and budgeting 5 1 Protect coastal, bayside, and inland buffer zones 6 1 Promote food system security and agricultural climate preparedness 7 Protect infrastructure: buildings, energy systems, communications systems, water infrastructure, and transportation systems 8 1 Increase emergency preparedness 9 1 Monitor the changing climate and its biophysical effects, in real time 23 RCPA Role Leading plan implementation: rc.c.oajw> Iwo REGIONAL ELI MATE PROTEMON AUTH ORITY • Leading community engagement • Securing funding for implementation • Developing research, best practices, and tools (including model policy and program language) • Convening working groups to craft measure specifics • Monitoring progress: • Annual measure status review • Updated inventories for 2015, 2018, and 2020 • Updating plan and measures for 2030 and 2050 targets 24 City of Rohnert Park Role • Defining local opportunities and priorities • Coordinating with the RCPA • Developing implementation strategies with RCPA and partners • Supporting grant funding applications • Participating in Staff Working Group • Leading measures under local jurisdiction • Implementing existing policies and programs • Adopting new measure commitments • Adopting specific implementation strategies • Reviewing New Development • Option of using consistency checklist for CEQA streamlining 1 �) aolti"JFR7 I'aR L'IL! FOK-,'�-� 62 25 Rohnert Park Proposal in CA2020 Draft Proposal presented in Chapter 5: •Total GHG reductions will come from state, regional and local measures • Total reductions from climate action 123,130 MTCO2e per year • Local measures build from existing efforts • 26 local measures to be lead by Rohnert Park • Total reductions from local climate action: 14,240 MTCO2e Rohnert Park Specific Measures Outdoor Lighting (1-L2) Shade Tree Planting (1-L3) Solar in New Residential Development (2 -Ll) Solar in Existing Residential Building (2-1-2) Solar in New Non -Residential Development (2-1-3) Solar in Existing Non -Residential Buildings (2-L4) Convert to Electric Water Heating (3-L1) Mixed -Use Development in City Centers and Along Transit Corridors (4-1-1) Increase Transit Accessibility (4-1-2) Supporting Land Use Measures (4-1-3) Affordable Housing Linked to Transit (4-1-4) Local Transportation Demand Management Program (5-1-1) Carpool -Incentives and Ride -Sharing Program (5-L2) Guaranteed Ride Home (5-1-3) 27 Rohnert Park Specific Measures (cont.) Supporting Bicycle/Pedestrian Measures (5-L4) Traffic Calming (5-L5) Supporting Parking Policy Measures (5-L7) Electric Vehicle Charging Station Program (7-L1) Reduce Fossil Fuel Use in Equipment through Efficiency or Fuel Switching (7-L3) Idling Ordinance (8-L1) Idling Ordinance for Construction Equipment (8-L2) Create Construction and Demolition Reuse and Recycling Ordinance (9 -Ll) Senate Bill SB X7-7 - Water Conservation Act of 2009 (11-L1) Water Conservation for New Construction (11-L2) Water Conservation for Existing Buildings (11-L3) Greywater Use (12-L1) W Feedback from Council • What questions do you have about the plan? • Do the proposed local measures accurately reflect the [government] priorities in local climate action? • Are there any measures or sectors you would like to focus on more? M Feedback from Community Please tell us what you think of Climate Action 2020: • What do you like about the Climate Action 2020 plan? • What could be better about the Climate Action 2020 plan? • Is there anything else you'd like to share about Climate Action 2020? rcpa.ca.gov/pro4ects/climate-action-2020 30 Schedule • Draft CAP presentations to County/Cities —through May • CAP/EIR Meeting—April 20t", 5:00-7:00 at PRMD • Draft EIR Comment Deadline —May 6, Spm • Draft CAP Comment Deadline —May 31, Spm • Publish Final Draft CAP and EIR— June/July • RCPA Adoption- August • County/Cities Adoption- Following RCPA adoption in August Public meeting schedule is posted at: action -2020/ http://rcpa. ca. gov/projects/climate- 31 Thank for your leadership! The communities of Sonoma County are White House Climate Action Champions! CLIMATE ACTION HATPIN 32 Thank you! Lauren Casey, Director of Climate Programs, RCPA Lauren. caseyTpa. ca. gov http: //rcpa. ca. c rcr.oa)po> REGIONAL CLIMATE PROTECTION AUTHORITY 33 rcpa* - CA2020: Rohnert Park Local Measures under Consideration REGIONAL CLIMATE PROTECTION AUTHORITY Sector Local Measures in CA2020 Outdoor Lighting (1-L2) Shade -Tree Planting (1-1-3) Building. Solar in New Residential Development (2-L1) 2. Solar in Existing Residential Buildings (2-L2) Energy 1 Solar in New Nonresidential Developments (2-L3) Solar in Existing Nonresidential Buildings (2-1-4) Convert to Electric Water Heating (3-1-1) Mixed -Use Development in City Centers and along Transit Corridors (4-1-1) Increase Transit Accessibility (4-1-2) Supporting Land Use Measures (4-1-3) Affordable Housing Linked to Transit (4-1-4) Local Transportation Demand Management (TDM) programs (5-1-1) Carpool Incentives and Ride -Sharing Program (5-L2) Transport. Guaranteed Ride Home (5-1-3) & Land Use Supporting Bicycle/Pedestrian Measures (5-1-4) Traffic Calming (5-1-5) Supporting Parking Policy Measures (5-1-7) Electric Vehicle Charging Station Program (7-1-1) Reduce Fuel Use in Equipment through Efficiency or Fuel Switching (7-1-3) Idling Ordinance (8-1-1) Idling Ordinance for Construction Equipment (8-1-2) Solid Waste Create Construction & Demolition Reuse and Recycling Ordinance (9-1-1) Generation 0 SB X7-7 - Water Conservation Act of 2009 (11-1-1) Water & Water Conservation for New Construction (11-1-2) Wastewater Water Conservation for Existing Buildings (11-1-3) Greywater Use (12-1-1) Livestock & Advanced Fertilizer No local measures Climate l' No local measures " . Initiatives +-j N i-1 H rl 0 .r.4 a-1 U b N a ch 0 0 CA W QU ro 0 U N bA N u O N N a 76 O bA CL OU v 4- N O M N M +' I U U a) O v 75, c aJ a) :3 U N N by O a) E L � O � v c a) CL a) a) a) In In U LJ +, u u c c N -i rV M a� O W a) N u O bA O O 4- c co ani a) 4- a) u aJ Of (a O bio a - U M O O O LO C E 0- C U) a) U L U > a) � U � a) O 4� CU c u a) E O a) � o v � > � O U O u w � c q ui C6 I-: W T 0 C O cz Q) C E O Ln O > N v � c V) Ca Q O M V) u 0 N M m u u c � 0 ai —A O o b.0 to d U N — N 0 0 M E V) L a) v � c _N 4� U � a) cUi1 u L � 4 N M c bA b.0 °+1' ° �6 O a) Q L N M (=n5 3: o a) T aO+ aJ 4-1 N ca a) N cn vi U (0 f6 Ca -0v a) u u U ri CV M 4 (a O bA MU �o O 0 N N C O a) a O � L U a1 O N N Q) > v0 - O O c c O O .N .N E .ai a)a) U u =$ :3 v a) 0� Q� ori � 00 W p I � n P W a � o 0 0 N UO [d H A -I 0 r-1 U b N 0 .,..4 N En W N b •1--� 0 U N to U O N O N 0 N W Z C`_ r D 0 w ,2 V W H Z D O V I 5. ME N c oc N O E N a, N 'v E 4- ca +) 4, U O i1 t O u a u LL § l6 LL c0 N C O 41 V 4J a Q U Q m O N O N Q7 O C N O 0 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0" o" o" o" o o" o o" 0 0 0 0 0 0 0 0 0 0 0 0 O Ln 0 Ln O Ln O Ln O LO Lxi'[r M M N N '-A rl (@"0:)1W) suoisslw3 seq asnoyuaaag rcpa)w>CA2020: Local Measures under Consideration REGIONAL CLIMATE PROTECTION AUTHORITY Sector Local Measures in CA2020 Expand the Green Building Ordinance Energy Code (1-1-1) Outdoor Lighting (1-1-2) _ Shade -Tree Planting (1-1-3) Building�� Co -Generation Facilities (1-L4) Energy a �' Solar in New Residential Development (2-L1) '� �' Solar in Existing Residential Buildings (2-1-2) Solar in New Nonresidential Developments (2-1-3) Solar in Existing Nonresidential Buildings (2-1-4) Convert to Electric Water Heating (3-1-1) Mixed -Use Development in City Centers and along Transit Corridors (4-1-1) Increase Transit Accessibility (4-1-2) Supporting Land Use Measures (4-1-3) Affordable Housing Linked to Transit (4-1-4) Local Transportation Demand Management (TDM) programs (5-1-1) Carpool Incentives and Ride -Sharing Program (5-1-2) Guaranteed Ride Home (5-1-3) Transport. Supporting Bicycle/Pedestrian Measures (5-1-4) & Land UseTraffic Calming (5-1-5) Parking Policies (5-1-6) Supporting Parking Policy Measures (5-1-7) Electric Vehicle Charging Station Program (7-1-1) Electrify Construction Equipment (7-1-2) Reduce Fuel Use in Equipment through Efficiency or Fuel Switching (7-1-3) Idling Ordinance (8-1-1) Idling Ordinance for Construction Equipment (8-1-2) Solid Waste 0 Create Construction & Demolition Reuse and Recycling Ordinance (9-1-1) SB X7-7 - Water Conservation Act of 2009 (11-1-1) Water & Water Conservation for New Construction (11-L2) WastewaterWater Conservation for Existing Buildings (11-1-3) Greywater Use (12-1-1) Livestock & Fertilizer C) Green Energy for Water Production and Wastewater Processing (14-1-1) Advanced No local measures Climate Initiatives l' No local measures rcpo-a)w> REGIONAL CLIMATE PROTECTION AUTHORITY Co -Benefit Key CA2020: Community Co -Benefits Description Energy Measures to increase energy efficiency can reduce energy costs and lessen the impact of future energy price increases on county Savings businesses and residents. Reducing petroleum and natural gas use ID through efficiency and fuel switching also reduce dependence on imported energy and the environmental impacts of fossil energy exploration, production, and transportation. Air Quality Measures to reduce or eliminate the combustion of fossil fuels can reduce local and regional air quality challenges caused by ozone, Improvements carbon monoxide, nitrogen dioxide, sulfur dioxide, and particulate matter. These air pollutants cause damage to people, ecosystems, and infrastructure. Public Health Measures that improve air quality create benefits for public health, by `" reducing pollutants that irritate respiratory systems, exacerbate Improvements asthma, and affect the heart. Measures that increase use of active transportation and enhance public open spaces can improve health by encouraging walking, biking, and outdoor recreation. Job Creation Measures to retrofit buildings, build and operate local and distributed renewable energy systems, increase transit use, increase waste diversion, and other strategies that rely on local labor can create opportunities for the workforce and retain dollars to be reinvested in the local economy. Recycling and waste diversion measures reduce material Resource �! consumption and the need for landfill space. Water efficiency Conservation \� measures reduce water demand and preserve water resources. Land use measures conserve natural resources and protect the long-term viability of natural and working landscapes in the county. Open space preservation also offers aesthetic and recreational benefits for community residents as well as habitat for native wildlife and plants. Sustainable agriculture practices will help preserve agricultural productivity and ecological health. Cost Savings .. Many strategies to reduce emissions reduce waste by increasing efficiency, therefore reducing the costs to receive the same service (be ' that light, heat, water, or transportation). Many measures offer downstream cost savings in addition to direct utility or fuel cost savings, such as reduced health care costs, reduced need to invest in marginal water or energy supply, lower maintenance costs, etc. Climate Many strategies to reduce emissions also help prepare communities for local climate impacts by advancing the climate resilience goals Resilience l adopted by the RCPA Board (see Chapter 6). a, 0 m O m U Of a 4.1 c ai E a O v v a _u c ._ o a bA o2f c a, Y 0 0 0 U O N � vi aJ v C 4- a1 E ..0 bA a) O (t u O u 4I (z � N a N N u O U O 0 M L cu 0 a > _ Q1 aJ c O E N M (O 6m v o u +� nom 0 a >, u .,_, _ c 3 o a '+, U a ca -0 o a1 O C O(/) L a� O Q a) Ul bz C O 0 >- u cn L m Q L > u E 4S)Z a Q N N a 6b w E ca � O c U c N C a U to LT- m aJ � L � � 'U 'C v a :3O E C aj i O C N -C O N o v c -0 o 'an ca c a m W o _tLo v +� 4.1 c O c c ca u v v C L E E `~ v vi 0 a ca aj O E -oZ > V 0 =3 -0 Eoa1 O C v �-+ O _,,e C: M LL E m a o c .- al Li v= U _ O O N in L c O c u c Q O a, _ E u 3 ) - Q ca �n v fl > a, t a U '� > F- m c a .E 01 � u � a H C O a 4- E E E 0m .' 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E E o 0 O w 41L�uQ �uaE O a 0 c 4.1 (A c n E V) �o LE > o u , N a u O oO cu t L m , u F- a .E n3 C f6 v v t t { uj bioo V) M O CO a) O O L f6 0--o O in C bA N E V) L Q O .c O N Q O O L N CJ ° ° E N O O E O 'bp a a) ca E a �$ M=5mL, a 0 O N -+ o : 0 ul > E o > a) O 4- c M 0 m a E .� o DO a > O � U a> v N Of a CITY COUNCIL SPEAKER CARD Date: 9 C"�`" f V Agenda ltern #: fume; �'+� % • r—i % �" '� Address: Prone: TOPIC: ;f ,<- :..► 2 L) Brief Summary of Comments: See Reverse ` h 9 CITY COUNCIL SPEAKER CARD ! Date5. Q' V Agenda item M Address: Topic: Brief Summary of Comments: e066S�'}r� � See Reverse CITY COUNCIL SPEAKER CARD Date: "' Agenda Item #: V I1 ( C 0 m rrlx� Name: � - P a Address: Phone: Brief Summary of Comments: See Reverse CITY Cau14CIL SPEAKER CARD ate: !D Agenda item #; _"`�a`v''i ame:UA i3 c Address: Phone: ofifc; rief Summary of Comments: See Reverse MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, April 12 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California Item No. 7A 1 CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the joint regular meeting to order at 5:00 pm, the notice for which being legally noticed on April 7, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Councilmember Joseph T. Callinan, Councilmember Pam Stafford, Councilmember Absent: None Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Assistant City Attorney Barnhill, City Clerk Buergler, Senior Analyst Atkins, Finance Director Howze, Development Services Director Pawson, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Human Resources Director Perrault, Planning Manager Beiswenger, Community Services Manager Austin, Deputy City Engineer da Rosa and Administrative Assistant Saldanha 2. PLEDGE OF ALLEGIANCE Led by Mia Acosta, Student. 3. PRESENTATIONS A. Mayor's Proclamation: Recognizing April 2016 as Child Abuse Prevention Month Mayor Belforte read and presented the Proclamation. Robin Bowen, Executive Director of the Child Parent Institute, received the proclamation and provided a short presentation. 4. SSU STUDENT REPORT Shannon Garcia, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI) reported on the 2016/2017 elections for the Associated Students City of Rohnert Park Joint Regular Meeting Minutes April 12, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 9 Government, and announced the 2016 Graduation Ceremony will take place on Saturday, May 21, 2016. 5. DEPARTMENT HEAD BRIEFING City Manager Jenkins requested the addition of an urgency item to the agenda regarding Council consideration of having the Mayor sign a letter of support to send to the U.S. Department of Transportation for a FASTLANE grant to complete the Marin -Sonoma Highway 101 Narrows project. The City became aware of the need to take immediate action on the item on April 11th via email, which was after the agenda was posted. City Manager Jenkins informed the Councilmembers that he received an email from Suzanne Smith, Executive Director of Sonoma County Regional Climate Protection Authority (SCTA), regarding a grant application for 73 million in federal funding for the widening of the Novato narrows. Ms. Smith stated the application deadline is April 13th, and requested a letter of support from the Council to be sent along with the application materials. The regional project would add a third lane in each direction on Highway 101, which would improve transportation for Rohnert Park and the surrounding communities. Assistant City Attorney Barnhill reviewed the findings necessary for Council to determine to add an item to the agenda. ACTION: Moved/seconded (Stafford/Mackenzie) to add an urgency item as a regular item (Item No. 13) to follow Item No. 12 on tonight's agenda. Council found that this matter qualifies as an urgency item to be added to the agenda because there is an immediate need to take action on the letter of support which was brought to the City's attention after agenda publication and requires Council action before the next regularly scheduled Council meeting on the 26th of April; and warrants adding it as Item No. 13 for Council consideration on tonight's agenda. Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. A. City Manager: Announcement of Town Hall Meeting on April 20, 2016 at 6:00 p.m. at Community Center Multi -Use Room City Manager Jenkins made the announcement and provided a brief description of the layout for the event. B. City Manager: Report of Rohnert Park Community Survey City Manager Jenkins presented the results. 6. PUBLIC COMMENTS None. City of Rohnert Park Joint Regular Meeting Minutes April 12, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 9 7. CONSENT CALENDAR A. Acceptance of Reports for: 1. City Bills/Demands for Payment dated April 12, 2016 (PULLED by Stafford) B. City Council Resolutions for Adoption: 1. 2016-031 Authorizing Acceptance of Settlement Agreement in United States et al. ex rel. Perez v. Stericycle, Inc. et al. 2. 2016-032 Accepting the Carlson Avenue Improvements and Directing Related Actions 3. 2016-033 Authorizing Re -Adoption of the City of Rohnert Park's Government Money Purchase Plan and Trusts ICMA-RC 10-8599 and 10-8277 and Termination of Government Money Purchase Plan and Trust ICMA- RC 10-8598 4. 2016034 AppFE)vinganAgf:eemento.._._ e and joint Eser-ow ifistmetions of • ommer-ee. •• and 120 Awa (PULLED by • • G. • 897 An Or-dinanee of the City of • City of Rehnei4 Paflc Zoning Map; and Chaptef 17.06 Regulations) 17.07 (Land Use Footnotes/Speeial Pfovisions) 17. • (Development Ofdinaaee to implement the Gentfal .. DevelopmentDrive,feaetffse SMARTthe . s, East way • • ■ (PULLED by D. - - 1 by ACTION: Moved/seconded Stafford/Callinan to approve the Consent Calendar. Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. A. Acceptance of Reports for: 2. City Councilmembers Quarterly Expense Report (January, February, March) Recommended Action(s): Accept the Quarterly Expense Report. B. City Council Resolutions for Adoption: 4. 2016-034 Approving an Agreement of Purchase and Sale and Joint Escrow Instructions of 6750 Commerce Boulevard, 100 and 120 Avram Avenue Recommended Action(s): Adopt a resolution of the City Council of the City of Rohnert Park authorizing and approving an Agreement of Purchase and Sale and Joint Escrow City of Rohnert Park Joint Regular Meeting Minutes April 12, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 9 Instructions ("Agreement") with Deer Path Management, Inc. and authorizing the Mayor to execute the Agreement and take all other actions necessary to consummate the transaction contemplated by the resolution. ACTION: Moved/seconded Stafford/Callinan to accept the Quarterly Expense Report and adopt Resolution 2016-034 approving an Agreement of Purchase and Sale and Joint Escrow Instructions ("Agreement") with Deer Path Management, Inc. and authorizing the Mayor to execute the Agreement and take all other actions necessary to consummate the transaction contemplated by the resolution. Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. C. Ordinance for Adoption: 1. No. 897 An Ordinance of the City of Rohnert Park, California, Amending the City of Rohnert Park Zoning Map; and Chapter 17.06 (Land Use Regulations) 17.07 (Land Use Footnotes/Special Provisions) 17.10 (Development Standards) and 17.16 (Parking) of the Zoning Ordinance to Implement the Central Rohnert Park, Priority Development Area Plan Located South of Golf Course Drive, West of the SMART Railroad Tracks, East of Highway 101 and North of Avram Avenue/Santa Alicia Drive Recommended Action(s): Adopt Ordinance No. 897 to amend the City of Rohnert Park zoning map and zoning ordinance to implement the Central Rohnert Park, Priority Development Area Plan. Councilmember Callinan stated for the record that he supports the downtown project, but he does not agree with certain elements. Councilmember Callinan also stated for the record that he will make a motion to pass this ordinance because he understands the importance of the timeline to gain funding. ACTION: Moved/seconded Callinan/Stafford to approve Ordinance 897 to amend the City of Rohnert Park zoning map and zoning ordinance to implement the Central Rohnert Park, Priority Development Area Plan. Motion carried unanimously by the following 5-0 roll call vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. D. Approval of Increased Councilmember Expense Reimbursement Recommended Action(s): Approve an increase in the expense reimbursement available to Councilmember Mackenzie in the amount of $500 for the Fiscal Year 14-15, for an annual total of $1,500. City of Rohnert Park Joint Regular Meeting Minutes April 12, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 9 ACTION: Moved/seconded Callinan/Stafford to approve an increase in Councilmember expense reimbursement. Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. 8. CLOSED SESSION A. Mayor Belforte made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 5:54 pm in Conference Room 2A to Consider: 1. Conference with Real Property Negotiators (Government Code §54956.8) Property: Young-Armos Property (APN: 045-163-033); and Oken Property (APN: 045-163-045) City Negotiator: Darrin Jenkins, City Manager Negotiating Parties: Bill Keene, Sonoma County Agricultural Preservation and Open Space District Under Negotiation: Price and Terms B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:07 p.m. C. Report on Closed Session (Government Code § 54957.1) Mayor Belforte reported: no reportable action. 9. INTRODUCTION OF ORDINANCE — Consideration of Repealing Rohnert Park Municipal Code Chapter 2.24 "Cultural Arts Commission" and Amending Rohnert Park Municipal Code 2.32.040 to Add Cultural Arts Oversight to the Powers of the Parks and Recreation Commission Community Services Manager Austin presented the item. Recommended Action(s): Adopt an Ordinance to repeal Rohnert Park Municipal Code Chapter 2.24 "Cultural Arts Commission" and amend Chapter 2.32 "Parks and Recreation Commission" to include functions of the Cultural Arts Commission. Public Comment: None ACTION: Moved/seconded (Stafford/Ahanotu) to introduce Ordinance 898 an Ordinance Repealing Rohnert Park Municipal Code Chapter 2.24 "Cultural Arts Commission" and Amending Rohnert Park Municipal Code 2.32.040 to Add Cultural Arts Oversight to the Powers of the Parks and Recreation Commission. Title read by Mayor Belforte. Motion carried unanimously by the following 5-0 roll call vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. City of Rohnert Park Joint Regular Meeting Minutes April 12, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 6 of 9 10. Receive Annual Parks and Recreation Facilities Master Plan Report and Provide Direction on Proposed Amendments Community Services Manager Austin presented the item. Recommended Action(s): Receive Annual Parks and Recreation Facilities Master Plan Report and Provide Direction on Proposed Amendments to the Plan. Public Comment: Gerald (Jerry) Griffin expressed his support of the proposed amendments for the Parks and Recreation Facilities Master Plan Report. ACTION: By Consensus (none opposed), City Council received the report and directed staff to bring back the revised plan at the City Council meeting on April 26, 2016. The Council also asked staff to look into possible options for a future bocce ball court and emphasized a stronger focus on the maintenance of park facilities. e6aaaaggggg$¢''asaaaaaaeti, Vice Mayor Mackenzie stepped away from the dais at 6:45 p.m. and returned at 6:49 p.m. 11. FISCAL YEAR 2015-16 FINANCIAL MID -YEAR UPDATES A. FY 2015-16 Mid -Year Update Finance Director Howze presented the item. Recommended Action(s): Receive the FY 2015- 16 Mid -Year Financial Update 'N Public Comment: None '\2%k ACTION: By Consensus (none opposed), City Council received the report. B. FY 2015-16 Mid -Year Budget Adjustments Finance Director Howze presented the item. Recommended Action(s): Staff recommends that the City Council of the City of Rohnert Park authorize and approve the Director of Finance to increase appropriations for FY 2015/16 within various accounts. Public Comment: None ACTION: Moved/seconded (Mackenzie/Stafford) to approve Resolution 2016- 35 authorizing and approving the Director of Finance to Increase Appropriation for FY 2015/16 within Various Accounts. Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. City of Rohnert Park Joint Regular Meeting Minutes April 12, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 7 of 9 C. Graton Mitigation Program Budgets 2015-16 Mid -Year Update Senior Analyst Atkins presented the item. Recommended Action(s): Informational Item Public Comment: None. ACTION: By Consensus (none opposed), City Council received the informational item. 12. Discussion and Direction on One Bay Area Grant Round 2 (OBAG) Application Development Services Director Pawson presented the item and Deputy City Engineer da Rosa was present for questions. Recommended Action(s): Receive the Presentation on OBAG2 Grant Application and provide direction to staff. .588888888888' '4$888$$80. Public Comment: None ACTION: By Consensus (none opposed), City Council directed staff to move forward with the One Bay Area Grant Round 2 (OBAG) application. 13. URGENCY ITEM per Council action authorized earlier on tonight's agenda. Consideration of Sending a Letter of Support to U.S. Department of Transportation in regards to FASTLANE Grant Application Submitted by the Sonoma County Transportation Au rity (SCTA) for the Marin -Sonoma Narrows Completion Project City Manager Jenkins presented the item. Recommended Action(s): Send a letter signed by Mayor Belforte on behalf of the City of Rohnert Park to the U.S. Department of Transportation in support of the grant application submitted by the Sonoma County Transportation Authority for federal funding in the amount of $73 million for the Marin - Sonoma Narrows Completion Project. Public Comment: None. ACTION: Moved/seconded (Stafford/Callinan) to send letter of support to the U.S. Department of Transportation for grant application submitted by Sonoma County Transportation Authority. Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. 14. COMMITTEE / LIAISON/ OTHER REPORTS A. Standing Committee Reports None. City of Rohnert Park Joint Regular Meeting Minutes April 12, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 8 of 9 B. Liaison Reports 1. Water Advisory Committee (WAC) Councilmember Callinan reported the budget was approved and stated a 5.9% increase in water rates will occur in the future due to a 20% decrease in revenue. Councilmember Callinan also stated a temporary urgency change order was passed. Vice Mayor Mackenzie commented on the decrease in revenue as it relates to acre per feet. 2. Golf Course Oversight Committee (4/5) Councilmember Callinan reported that both courses are generally in good condition, but require maintenance, particularly to the south course sand traps. Councilmember Callinan noted a total of 18 trees have been removed from the golf course and the restrooms located on the south course are scheduled to be remodeled over the summer. The next meeting will be held at 6:00 p.m. on July 19, 2016. 3. Sonoma County Transportation Authority SCTA) (4/11) Vice Mayor Mackenzie reported that the urgency item, letter of support for FASTLANE Grant Application was the main topic of discussion at the April 11t' meeting. Vice Mayor Mackenzie noted that a presentation on the Climate Action Plan 2020 will be held at the May l Or" City Council meeting. C. Other Reports Sonoma Local Agency Formation Commission (LAFCO, (Z4/6) Councilmember Stafford reported on the budget which will be increased by approximately 5% due to an increase in salaries for county employees. Consequently, annual dues to cities will increase by 3.7%. Councilmember Stafford announced Sportsman's Warehouse held their grand opening last Saturday and is now open for business. Vice Mayor Mackenzie reported that Memorial Hospice Volunteer dinner was held last Friday night at the Community Center and over 300 volunteers attended the event. Vice Mayor Mackenzie stated for the record that organizers of the event had favorable reviews and staff was very supportive. The organizers informed Vice Mayor Mackenzie that they were delighted with the facility and services provided. 15. COMMUNICATIONS Mayor Belforte stated Sonoma Marin Area Rail Transit (SMART) is experiencing problems with malfunctioning railroad overcrossings. Vice Mayor Mackenzie announced other jurisdictions have also reported malfunctions, therefore, SMART is in the process of testing and fixing the railroad overcrossings. Councilmember Callinan expressed his concerns on communication issues with SMART. City Manager Jenkins noted that SMART has responded to his email correspondence regarding the malfunctioning railroad overcrossings, and staff will look further into this matter. City of Rohnert Park Joint Regular Meeting Minutes April 12, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 9 of 9 16. MATTERS FROM/FOR COUNCIL A. Council Consideration of Revised FY 2016-17 Budget Work Session Schedule — April 25 11:00 a.m. to 4:30 p.m. and April 26 12:00 p.m. to 4:30 p.m. ACTION: By Consensus (none opposed), City Council did not support the revised schedule and agreed to start at 9:00 a.m. on April 261h 17. PUBLIC COMMENTS None. 18. ADJOURNMENT# Mayor Belforte adjourned the joint regular meetm 1 P.M. Caitlin Saldanha, Deputy City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park MINUTES OF THE SPECIAL MEETING OF THE CITY OF ROHNERT PARK CITY COUNCIL Wednesday, April 20, 2016 Rohnert Park Community Center, Multi -Use Room 5401 Snyder Lane, Rohnert Park, California Item No. 7A2 CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the Special Meeting to order at 6:00 pm, the notice for which being legally noticed on April 14, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor��A. Amy O. Ahanotu, Councilmember Joseph T. Callinan, Councilmember Pam Stafford, Councilmember Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Senior Analyst Atkins, Finance Director Howze, Development Services Director Pawson, Human Resources Analyst Rankin, Director of Public Safety Masterson, Director of Public Works and Community Services McArthur, Planning Manager Beiswenger, Executive Assistant to the City Manager Adams, Community Services Manager Austin, Commander Bates, Environmental Coordinator Bautista, Deputy City Engineer da Rosa, Community Services Supervisor Herman, Commander Johnson, Management Analyst Labourdette, Community Services Program Coordinator Morgan, Public Safety Sergeant Nicks, Deputy City Clerk Saldanha, Commander Strouse, Commander Taylor, Supervising Accountant Smith, Project Coordinator Zwillinger, and Management Analyst Tacata. 2. INFORMAL TOWN HALL MEETING Staff members hosted various open house booths providing information to community members on city services. A video and presentation was given by City Manager Jenkins. City Council and staff addressed public comments regarding current issues in Rohnert Park. Vice Mayor Mackenzie stepped away from dais at 7:40 p.m. and returned at 7:42 p.m. Councilmember Callinan stepped away from dais at 8:00 p.m. and returned at 8:04 p.m. 3. ADJOURNMENT Mayor Belforte adjourned the Special Meeting at 8:16 p.m. Caitlin Saldanha, Deputy City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park MINUTES OF THE JOINT SPECIAL MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Monday, April 25, 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California Item No. 7A3 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the joint special meeting to order at 11:00 am, the notice for which being legally noticed on April 20, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Councilmember Joseph T. Callinan, Councilmember (arrived 11:27 a.m.) Pam Stafford, Councilmember Absent: None Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Finance Director Howze, Human Resources Director Perrault, Development Services Director Pawson, Director of Public Safety Masterson, Director of Public Works and Community Services McArthur, Management Analyst Labourdette, Project Coordinator Zwillinger, IS Operations Manager Rowley, Management Analyst Tacata, Supervising Accountant Smith, Accountant Ortega de Valencia, General Services Supervisor Kelley, Community Services Manager Austin, Theater Manager Abravaya, Fleet Services Supervisor Avila, Utilities Services Supervisor Hendersen, Senior Analyst Atkins and Deputy City Clerk Saldanha 2. PUBLIC COMMENTS Brian McCarthy shared his ideas on how the City should handle its budget and suggested reallocating lost revenue funds. He also expressed his concerns on fixing local neighborhoods, especially parks located in A Section. 3. BUDGET STUDY SESSION #1 FOR REVIEW OF BUDGET FY 2016-17 A. General Fund Overview City Manager Jenkins and Finance Director Howze presented the item. Councilmember Callinan arrived at 11:27 a.m. City of Rohnert Park Joint Special Meeting Minutes April 25, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 4 B. City Council City Manager Jenkins presented the item. Staff will move forward with the City Council budget as presented. C. Information Technology IS Operations Manager Rowley presented the item. Staff will move forward with the Information Technology budget as presented. Recessed 12:50 pm Reconvened 1:22 pm Councilmember Callinan arrived at 1:25 p.m. D. Finance h"' �u Finance Director Howze presented t. Staff willino forward with the Finance budget as presented. uu u E. Other General Government#hk, Finance Director Howze presented the item. Staff will move forward with the Other General Government budget as presented. F. Human Resources Human Resources Director Perrault presented the item. Staff will move forward with the Human Resources budget as presented. G. Development Services Development Services Director Pawson and Management Analyst Tacata presented the item. Staff will move forward with the Development Services budget as presented. H. Five -Year Capital Improvement Plan Development Services Director Pawson and Management Analyst Tacata presented the item. City Manager Jenkins presented Supplemental Item No. 3.H regarding a Park Infrastructure Priority List created by the Department of Public Works and Community Services. City Manager Jenkins noted a correction under the "Estimated Cost" column on page 2 of Supplemental Item No. 3.H. The capital money amount for Restrooms is listed as $620,000, but it should be $649,000. Director of Public Works and Community Services McArthur answered questions about the Park Infrastructure Priority List. Council directed staff to bring the item back for further discussion. Councilmember Stafford stepped away from the dais at 3:29 p.m. and returned at 3:31 p.m. City of Rohnert Park Joint Special Meeting Minutes April 25, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 4 Councilmember Callinan stepped away from the dais at 3:33 p.m. and returned at 3:39 p.m. I. Public Works Director of Public Works and Community Services McArthur and General Services Supervisor Kelley presented the item. Staff will move forward with the Public Works budget as presented. Vice Mayor Mackenzie stepped away from the dais at 3:40 p.m. and returned at 3:45 p.m. 1. Fleet Services Director of Public Works and Community Services McArthur and Fleet Services Supervisor Avila presented the item. Staff will move forward with the Fleet Services budget as presented. 2. Water Director of Public Works and Community Services McArthur and Utilities Services Supervisor Hendersen presented the item. Staff will move forward with the Water budget as presented. Mayor Belforte stepped away from the dais at 3:56 p.m. and returned at 3:58 p.m. 3. Sewer Director of Public Works and Community Services McArthur and Utilities Services Supervisor Hendersen presented the item. Staff will move forward with the Sewer budget as presented. Items 3.L4-3.0 are to be heard at the City Council Joint Special Meeting on April 26, 2016. 4. Recycled Water 5. Golf Course J. Community Services K. Performing Arts Center L. Public Safety M. Animal Services N. Casino Programs O. Administration 1. City Manager's Office 2. City Clerk's Office 3. City Attorney's Office 4. Economic Development 4. ADJOURNMENT At 4:30 p.m. - City of Rohnert Park Joint Special Meeting Minutes April 25, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 4 ACTION: By Consensus (none opposed), the Rohnert Park City Council agreed to adjourn and continue the City Council Joint Special Meeting to 9:00 am, on Tuesday, April 26, 2016. Caitlin Saldanha, Deputy City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park Item No. 7A4 MINUTES OF THE ADJOURNED JOINT SPECIAL MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, April 26, 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC ADJOURNED JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte reconvened the April 25th Adjourned Joint Special Meeting at 9:00 am, the notice for which being legally noticed on April 20 and 25, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Councilmember Joseph T. Callinan, Councilmember (arrived 9:02 a.m Pam Stafford, Councilmember (arrived 9:02 a.m.) Absent: None Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney Kenyon, Finance Director Howze, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Development Services Director Pawson, Community Services Manager Austin, Community Services Supervisor Herman, Management Analyst Labourdette, Deputy City Clerk Saldanha, Senior Analyst Atkins, Commander Bates, Commander Johnson, Administrative Assistant Colburn, Theater Manager Abravaya, Animal Shelter Supervisor Zeldes, Project Coordinator Zwillinger, Management Analyst Tacata, and Accountant Ortega de Valencia 2. PUBLIC COMMENTS None. 3. BUDGET STUDY SESSION #1 FOR REVIEW OF BUDGET FY 2016-17 A. General Fund Overview B. City Council C. Information Technology D. Finance E. Other General Government F. Human Resources G. Development Services H. Five -Year Capital Improvement Plan City of Rohnert Park Adjourned Joint Special Meeting Minutes April 26, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 4 L Public Works and: 1. Fleet Services 2. Water 3. Sewer Items 3A-3.1.3 were heard at the City Council Joint Special Meeting on April 25, 2016. 4. Recycled Water Councilmembers Callinan and Stafford arrived at 9:02 a.m. Director of Public Works and Community Services McArthur presented the item. Vice Mayor Mackenzie stated for the record that he would like staff to follow up on the expansion of recycled water in the northern region of the City. Staff will move forward with the Recycled Water budget as presented. 5. Golf Course Director of Public Works and Community Services McArthur presented the item. City Manager Jenkins noted a proposed policy change which includes a proposal to establish a golf course enterprise. Staff will move forward with the Golf Course budget as presented. J. Community Services Director of Public Works and Community Services McArthur and Community Services Manager Austin presented the item. Staff will move forward with the Community Services budget as presented. K. Performing Arts Center Director of Public Works and Community Services McArthur and Theater Manager Abravaya presented the item. Councilmember Callinan stepped away from the dais 10:20 a.m. and returned 10:22 a.m. Theater Manager Abravaya shared a video clip displaying an example of a scrim curtain. Staff will move forward with the Performing Art Center budget as presented with the additional purchase of a motorized scrim curtain funded by the endowment and facility fee funds. Council directed staff to conduct a cost comparison analysis of hiring a part-time or full-time marketing position versus using a professional consultant for fundraising purposes. Recessed 10:36 a.m. Reconvened 10:43 a.m. City of Rohnert Park Adjourned Joint Special Meeting Minutes April 26, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 4 L. Public Safety Director of Public Safety Masterson, Commander Bates and Commander Johnson presented the item. Staff will move forward with the Public Safety budget as presented with the addition of converting three part-time dispatcher positions into full-time positions and the purchase of an aerial apparatus fire engine funded by casino mitigation funds. Further discussion on the use of casino mitigation funds in regards to the Public Safety budget will be given during the Casino Programs presentation, which is listed as Item No. 3.N on the agenda. Councilmember Stafford stepped away from the dais at 11:09 4 ?r .and returned at 11:10 a.m. Recessed 12:14 p.m. Reconvened 12:49 p.m. M. Animal Services Director of Public Safety Masterson and Commander Johnson presented the item. Staff will move forward with the Animal Services budget as presented. Councilmember Ahanotu arrived 12:51 p.m. N. Casino Programs Senior Analyst Atkins presented the item and explained a change in worker compensation amounts as shown in Supplemental Item No. 3.N. Staff will move forward with the Casino Programs budget as presented. The West Side Fire Station and purchase of quick response vehicles (QRV) will be funded by casino mitigation funds. i dministration City Manager's Office City Manager Jenkins presented the item and proposed on -camera training classes for both staff and Councilmembers. Council agreed to enroll in Media Interview Training courses. Staff will move forward with the City Manager's Office budget as presented. 2. City Clerk's Office City Manager Jenkins presented the item. Staff will move forward with the City Clerk's Office budget as presented. 3. City Attorney's Office City Attorney Kenyon presented the item. Staff will move forward with the City Attorney's Office budget as presented. City of Rohnert Park Adjourned Joint Special Meeting Minutes April 26, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 4 4. Economic Development Assistant City Manager Schwartz and Senior Analyst Atkins presented the item. Staff will move forward with the Economic Development budget as presented. Item 3.H was initially heard on April 25, 2016 and brought back for further discussion on April 26, 2016. H. Five -Year Capital Improvement Plan Council directed staff to make repairs to Dorotea playground and restrooms in various parks listed on the City Parks Priority Ranking High Priority Projects list. Staff will move forward with the Five -Year Capital Improvement Plan budget as directed. 4. ADJOURNMENT Mayor Belforte adjourned the Adjourned Joint Special Meeting at 2:15 pm. V46isi, 'N Caitlin Saldanha, Deputy City Cler City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park kw1hil_ quop, MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, April 26, 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California Item No. 7A5 CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the joint regular meeting to order at 5:02 pm, the notice for which being legally noticed on April 21, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Councilmember Joseph T. Callinan, Councilmember Pam Stafford, Councilmember Absent: None Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney Marchetta-Kenyon, Finance Director Howze, Development Services Director Pawson, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Planning Manager Beiswenger, Senior Analyst Atkins, Deputy City Clerk Saldanha, Management Analyst Tacata, Public Safety Officer Jon Kempf and Crime Analyst Jill Kempf Councilmember Callinan requested a moment of silence in honor of Leu Buchanan, wife of Jack Buchanan who was one of Rohnert Park's first city councilmembers. 2. PLEDGE OF ALLEGIANCE Led by Ellen Giunchigliani's 1 `/2°d grade class from University Elementary at La Fiesta with Introductory Rohnert Park Song. Mayor Belforte presented the students with Certificates of Appreciation and a pen. 3. PRESENTATIONS A. Mayor's Certificate of Recognition: Honoring Parks & Recreation Commissioner Gerald (Jerry) Griffin for Winning the Esteemed `Champion of the Community Award' from the California Parks and Recreation Society City of Rohnert Park Joint Regular Meeting Minutes April 26, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 5 Mayor Belforte read and presented the Certificate of Recognition to Gerald (Jerry) Griffin, Parks and Recreation Commissioner. B. Mayor's Certificate of Recognition: Honoring Public Safety Officer Jon Kempf for Receiving the Exchange Club's Officer of the Year Award Mayor Belforte read and presented the Certificate of Recognition to Jon Kempf, Public Safety Officer. C. Mayor's Proclamation: Recognizing April 2016 as Sexual Assault Awareness Month Mayor Belforte read and presented the Proclamation to Amanda Silva, Director of Programs & Counseling Services. Amanda Silva discussed the importance of raising awareness to the issue of sexual assault. 4. DEPARTMENT HEAD BRIEFING None. A1111, j., 5. PUBLIC COMMENTS Nathan Campbell commented on parking issues on Mandolin Way and Magill Lane. Mr. Campbell also stated a strong interest in permitted parking for this specific area. Edward M. Rogers expressed his concerns regarding parking issues on Mandolin Way and Magill Lane. Mr. Rogers remarked on the increase in litter and high level of debris in the streets. Bruce Philipie expressed his concerns regarding parking issues on Mandolin Way and Magill Lane. Mr. Philipie also noted ongoing problems with mail theft, moving of garbage cans to facilitate parking, and the tampering of flags. Alicia Webmer commented on cars being parked in front of fire hydrants on both Mandolin Way and Magill Lane. Ms. Webmer spoke on her own personal experiences with traffic congestion problems in this area. Council asked the City Manager questions in regards to the parking issues on Mandolin Way and Magill Lane. City Manager Jenkins stated the Engineering Department is currently working on an analysis for Magill Lane. City Manager Jenkins also explained the parking permit process to interested residents sitting in the audience. 6. CONSENT CALENDAR A. Acceptance of Reports for: 1. City Bills/Demands for Payment dated April 26, 2016 2. RPFA- Cash Report for Month Ending March 2016 3. Housing Successor Agency- Cash Report for Month Ending March 2016 4. Successor Agency- Cash Report for Month Ending March 2016 City of Rohnert Park Joint Regular Meeting Minutes April 26, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 5 5. City- Cash Report for Month Ending February 2016 6. Annual Review of Development Agreements for Sonoma Mountain Village Planned Development, University District Specific Plan and Southeast Specific Plan B. City Council Resolutions for Adoption: 1. 2016-036 Amending the Parks and Recreation Facilities Master Plan C. Ordinance for Adoption: 1. No. 898 An Ordinance of the City Council of the City of Rohnert Park Repealing Rohnert Park Municipal Code Chapter 2.24 "Cultural Arts Commission" and Amending Section 2.32.010 to Add Cultural Arts Oversight to the Powers of the Parks and Recreation Commission D. Authorize the City Manager to Execute the First Amendment to Task Order 2015-02 with Brelje & Race Consulting Engineers for the Sewer Lining Project (Project Number 2014- 03) for a not to exceed amount of $14,000 ACTION: Moved/seconded (Callinan/Stafford) to approve the Consent Calendar. Motion carried by the following unanimous 5-0 roll call vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. 7. Presentation on Form -Based Codes Planning Manager Beiswenger and Paul Zykofsky, Local Government Commission (LGC) form -based code specialist, presented the item. Recommended Action(s): Discuss the potential use of form -based codes within the Central Rohnert Park Priority Development Area. Public Comment: Chris Meyer spoke in support of form -based codes. Richard Pope also spoke in support of form -based codes and explained how form -based codes are an excellent tool for prediction. ACTION: By Consensus (none opposed), City Council supports the use of form -based codes and directed staff to continue their analysis on the use of form -based codes in regards to the implementation of the Central Rohnert Park Priority Development Area, particularly in the downtown region. 8. Consideration of Amendments to FY 2015-16 Capital Improvement Plan (CIP) Budget Management Analyst Tacata presented the item. Recommended Action(s): Adopt resolution approving amendments to the FY 2015-16 Capital Improvement Program (CIP) Budget for increases in project budgets, appropriations of funds and transfers to Fund 310 (Capital Improvement Project Fund), and new appropriations in Fund 150 (Traffic Signalization Fund), Fund 183 (Casino Mitigation Fund) and Fund 177 (Wilfred Maintenance JEPA Fund). Councilmember Ahanotu stepped away from the dais at 6:41 p.m. and returned at 6:42 p.m. Public Comment: None. Vice Mayor Mackenzie stated for the record that he hopes the City will consider the creation of a small scale skate/bike park in the future. City of Rohnert Park Joint Regular Meeting Minutes April 26, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 5 ACTION: Moved/seconded (Stafford/Callinan) to adopt Resolution 2016-037 Approving Amendments to the FY 2015-16 Capital Improvement Program (CIP) Budget to Include New Project Budgets and Budget Increases for Existing Projects and to Authorize Funding Appropriations Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. Councilmember Callinan stepped away from the dais at 6:51 p.m. and returned at 6:53 p.m. 9. Use of Retained Earnings in the Water Fund to Pay Off the Outstanding CSCDA Water Bonds (2002C) Finance Director Howze presented the item. Recommended Action(s): Approve and authorize a resolution of the City Council of the City of Rohnert Park authorizing and directing the City Manager and Finance Director to use retained earnings in the Water Fund and take all other action necessary to pay off the outstanding CSCDA Water Bonds (2002C). Public Comment: None. ACTION: Moved/seconded (Callinan/Stafford) to adopt Resolution 2016-038 Authorizing and Directing the City Manager and Finance Director to Use Retained Earnings in the Water Fund and Take All Other Action Necessary to Prepay -1 City's Obligations Under Its 2002 Installment Purchase Agreement N mia Statewide Communities Development Authority 6,, Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None 10. COMMITTEE/ LIAISON/ OTHER REPORTS A. Standing Committee Reports None. B. Liaison Reports Chamber of Commerce (Board of Directors)((4/19) Councilmember Stafford reported that the election of board members will take place at the May 11th Noon Times meeting where City Manager Jenkins is scheduled to appear as a featured speaker. 2. Library Advisory Board (4/19) Councilmember Ahanotu reported that there has been a higher attendance rate from community members at meetings and more high school students are showing an interest in the library. Also, the Library Advisory Board will be working with the school district on summer programs in order to increase involvement between younger generations and library administration. City of Rohnert Park Joint Regular Meeting Minutes April 26, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 5 3. Legislative Committee (Mayors & Councilmembers) (4/15) No report. 4. Association of Bav Area Governments (ABAG) General Assemblv (4/21) Vice Mayor Mackenzie reported the proposed annual budget and work plan for fiscal year 2016-2017 has been adopted. Vice Mayor Mackenzie also noted that possible changes in membership may be occurring in the future because recommendations have been made to consolidate Associate of Bay Area Government (ABAG) governing boards and Metropolitan Transportation Commission (MTC) into one organization. C. Other Reports None. 11. COMMUNICATIONS Mayor Belforte announced the Beer Craft Festival will be held from noon to 4:00 p.m. at Sally Tomatoes on June 12tH Councilmember Callinan thanked both staff and councilmembers for their hard work on the Budget Study Sessions held on April 25th and April 26th 12. MATTERS FROM/FOR COUNCIL None. 13. PUBLIC CONTS�� . None. M tillBb.. 14. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 7:01 pm. Caitlin Saldanha, Deputy City Clerk Gina Belforte, Mayor City of Rohnert Park City of Rohnert Park CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE May 10, 2016 Check Numbers: 231401 - 231698 $1,183,700.35 Dated: April 22, 2016 - April 29, 2016 TOTAL $1,183,700.35 Accounts Payable Checks for Approval User: gburke Printed: 5/3/2016 - 11:26 AM Check Number Check Date Fund Name Account Name Vendor Name 231401 04/22/2016 General Fund Property/Possesary Tax -Golf Sonoma County Tax Collector 231401 04/22/2016 General Fund Property/Possesary Tax -Golf Sonoma County Tax Collector Check Total: 231402 04/22/2016 General Fund Supplies - Fire All Star Fire Equipment, Inc. Check Total: 231403 04/22/2016 General Fund John Anglin Check Total: 231404 04/22/2016 General Fund Pac /Facility Repa Aramark Uniform Services 231404 04/22/2016 General Fund Pac /Facility Repa Aramark Uniform Services 231404 04/22/2016 General Fund Pac /Facility Repa Aramark Uniform Services Check Total: 231405 04/22/2016 ISF - Information Technology Telephone - IT AT&T Check Total: 231406 04/22/2016 General Fund Supplies - Streets & Bike The Barricade Company 231406 04/22/2016 General Fund Supplies - Streets & Bike The Barricade Company 231406 04/22/2016 General Fund Sales Tax Payable The Barricade Company 231406 04/22/2016 General Fund Supplies - Streets & Bike The Barricade Company 231406 04/22/2016 General Fund Supplies - Streets & Bike The Barricade Company 231406 04/22/2016 General Fund Sales Tax Payable The Barricade Company 231406 04/22/2016 General Fund Supplies - Streets & Bike The Barricade Company 231406 04/22/2016 General Fund Supplies - Streets & Bike The Barricade Company 231406 04/22/2016 General Fund Sales Tax Payable The Barricade Company 231406 04/22/2016 General Fund Supplies - Streets & Bike The Barricade Company 231406 04/22/2016 General Fund Supplies - Streets & Bike The Barricade Company 231406 04/22/2016 General Fund Sales Tax Payable The Barricade Company Check Total Page 1 of 33 Void Amount 7,512.54 18,213.39 25,725.93 1,099.15 1,099.15 629.40 629.40 23.28 23.28 23.28 69.84 2,703.00 2,703.00 622.44 2.87 -2.87 368.05 1.70 -1.70 540.17 2.49 -2.49 259.48 1.19 -1.19 1,790.14 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231407 04/22/2016 General Fund Finance /Contractual S BARTEL ASSOCIATES LLC 1,143.75 Check Total: 1,143.75 231408 04/22/2016 General Fund Jerry Bick 863.88 Check Total: 863.88 231409 04/22/2016 Capital Projects Fund Sonoma Mtn Village Project Burke, Williams & Sorensen, LLP 3,398.20 231409 04/22/2016 Capital Projects Fund Southeast Dist. Specific Plan Burke, Williams & Sorensen, LLP 3,159.00 231409 04/22/2016 Capital Projects Fund University Dist. Specific Plan Burke, Williams & Sorensen, LLP 1,981.72 231409 04/22/2016 Sewer Utility Fund Sewer Entr. /Professional Burke, Williams & Sorensen, LLP 187.20 231409 04/22/2016 Water Utility Fund Water Entr. /Professional Burke, Williams & Sorensen, LLP 187.20 231409 04/22/2016 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 6,075.53 231409 04/22/2016 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -6,075.53 231409 04/22/2016 General Fund 2297 Expenses Burke, Williams & Sorensen, LLP 6,075.53 231409 04/22/2016 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 546.00 231409 04/22/2016 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -546.00 231409 04/22/2016 General Fund 2297 Expenses Burke, Williams & Sorensen, LLP 546.00 231409 04/22/2016 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 585.00 231409 04/22/2016 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -585.00 231409 04/22/2016 General Fund 2297 Expenses Burke, Williams & Sorensen, LLP 585.00 231409 04/22/2016 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 1,456.00 231409 04/22/2016 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -1,456.00 231409 04/22/2016 General Fund 2297 Expenses Burke, Williams & Sorensen, LLP 1,456.00 231409 04/22/2016 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 10,146.71 231409 04/22/2016 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -10,146.71 231409 04/22/2016 General Fund 2297 Expenses Burke, Williams & Sorensen, LLP 10,146.71 231409 04/22/2016 Sewer Utility Fund Sewer Entr. /Professional Burke, Williams & Sorensen, LLP 700.04 231409 04/22/2016 Water Utility Fund Water Entr. /Professional Burke, Williams & Sorensen, LLP 550.04 231409 04/22/2016 Capital Projects Fund Southeast Dist. Specific Plan Burke, Williams & Sorensen, LLP 16,218.28 Check Total: 45,190.92 231410 04/22/2016 ISF - Information Technology Telephone - IT California Department of Technolol 2,300.00 231410 04/22/2016 ISF - Information Technology Telephone - IT California Department of Technolol 2,204.00 Check Total: 4,504.00 231411 04/22/2016 Capital Projects Fund Sports Ctr Locker -room Rehab Carr's Construction Services Inc 22,809.65 231411 04/22/2016 Capital Projects Fund Retention Payable - CIP Carr's Construction Services Inc -1,140.48 Check Total: 21,669.17 231412 04/22/2016 General Fund Publ Works Gen /Telephone Comcast 12.69 231412 04/22/2016 General Fund Publ Works Gen /Telephone Comcast 26.90 Page 2 of 33 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 231413 04/22/2016 General Fund Burt/Ave Rec Cr Bldg/Facilty Comcast 231413 04/22/2016 General Fund Senior Ctr /Telephone Comcast Check Total: 231414 04/22/2016 General Fund Senior Ctr /Telephone Comcast Check Total: 231415 04/22/2016 General Fund Supplies - Park Maint D. WALTON SAW, INC. 231415 04/22/2016 ISF - Fleet Fleet/Spec Dept Equip D. WALTON SAW, INC. Check Total: 231416 04/22/2016 ISF - Information Technology Supplies - IT DELL MARKETING LP Check Total: 231417 04/22/2016 General Fund Strong Motion Fees Cat 1 - DS DEPARTMENT OF CONSERVAI 231417 04/22/2016 General Fund Strong Motion Cat 2 - DS DEPARTMENT OF CONSERVAI 231417 04/22/2016 General Fund Strong Motion DEPARTMENT OF CONSERVAI Check Total: 231418 04/22/2016 Sewer Utility Fund Sewer Entr. /Equipment Leas Eureka Oxygen Co. Check Total: 231419 04/22/2016 General Fund Postage & Shipping -Production FedEx 231419 04/22/2016 General Fund Postage & Shipping - Non Dept FedEx 231419 04/22/2016 General Fund Developer Refundable Deposits FedEx 231419 04/22/2016 General Fund 2297 Revenue - DS FedEx 231419 04/22/2016 General Fund 2297 Expenses FedEx 231419 04/22/2016 General Fund Postage & Shipping -Production FedEx Check Total: 231420 04/22/2016 General Fund ARMANDO F. FLORES Check Total: 231421 04/22/2016 General Fund Police /Gas & Oil Flyers Energy Check Total: 231422 04/22/2016 General Fund Theodore Giesige Check Total: Page 3 of 33 Void Amount 39.59 63.11 63.10 126.21 285.16 285.16 80.00 90.00 170.00 86.96 86.96 65.85 169.53 -11.76 223.62 103.58 103.58 144.39 21.93 33.87 -33.87 33.87 71.30 271.49 548.60 548.60 664.58 664.58 451.79 451.79 Check Number Check Date Fund Name 231423 04/22/2016 General Fund 231424 231425 231426 231427 231427 231427 231427 231427 231427 231427 231428 231428 231428 231429 231429 231429 231429 231429 231430 231431 231432 231432 04/22/2016 General Fund 04/22/2016 Water Utility Fund 04/22/2016 General Fund 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 04/22/2016 Sewer Utility Fund General Fund Water Utility Fund General Fund General Fund General Fund ISF - Fleet General Fund General Fund General Fund ISF - Fleet General Fund General Fund Sewer Utility Fund Sewer Utility Fund Water Utility Fund Account Name Water Entr. /Heat/Light/Po Police/Armory - Police Supplies - SWR Entr Supplies - Park Maint Water/Vehicle Repairs Supplies - Police Supplies - RP Comm Cntr Supplies - PS Main Station Supplies - Fleet Developer Refundable Deposits 2297 Revenue - DS 2297 Expenses Supplies - Fleet Supplies - Streets & Bike Supplies - Streets & Bike Supplies - SWR Entr Supplies - SWR Entr Water Entr. /Spec Dept Equ General Fund Police /Community Pro ISF - Fleet Fleet/Haz Mat Disposal ISF - Fleet Fleet/Haz Mat Disposal Page 4 of 33 Vendor Name JAMES HEROLD Check Total: Arthur Hollingsworth Check Total: Pacific Gas & Electric Check Total: Proforce Law Enforcement Check Total: Redwood Lock & Key Redwood Lock & Key Redwood Lock & Key Redwood Lock & Key Redwood Lock & Key Redwood Lock & Key Redwood Lock & Key Check Total: Redwood Pacific Homes Redwood Pacific Homes Redwood Pacific Homes Check Total: Reliable Hardware & Steel Co. Reliable Hardware & Steel Co. Reliable Hardware & Steel Co. Reliable Hardware & Steel Co. Reliable Hardware & Steel Co. Check Total: Rincon Valley Yard and Garden Inc Check Total: Rohnert Park Chamber of Commerc Check Total: Safety-Kleen Systems, Inc. Safety-Kleen Systems, Inc. Void Amount 226.00 226.00 804.40 804.40 2,534.04 2,534.04 4,342.49 4,342.49 353.33 139.55 239.53 94.14 22.29 20.39 15.50 884.73 439.00 439.00 439.00 439.00 205.52 77.79 72.04 426.56 119.90 901.81 2,323.70 2,323.70 200.00 200.00 331.67 153.34 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231432 04/22/2016 ISF - Fleet Fleet/Haz Mat Disposal Safety-Kleen Systems, Inc. 621.00 231432 04/22/2016 General Fund Steets / Haz Materials Safety-Kleen Systems, Inc. 1,000.00 231432 04/22/2016 Sewer Utility Fund Supplies - SWR Entr Safety-Kleen Systems, Inc. 326.82 231432 04/22/2016 Water Utility Fund Water Entr. /Haz Materials Safety-Kleen Systems, Inc. 326.83 Check Total: 2,759.66 231433 04/22/2016 Recycled Water Utility Fund Purchase of RW City of Santa Rosa 548.08 Check Total: 548.08 231434 04/22/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career AppE 104.24 231434 04/22/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Appz 34.69 231434 04/22/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Appz 184.82 231434 04/22/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career AppE 1,112.51 Check Total: 1,436.26 231435 04/22/2016 General Fund Equip < 5K - PS Bldg -North Select Comfort Corporation 805.16 231435 04/22/2016 General Fund Equip < 5K - PS Bldg -North Select Comfort Corporation 805.16 Check Total: 1,610.32 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 478.77 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 384.43 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 146.40 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 0.67 231436 04/22/2016 General Fund Sales Tax Payable Shamrock Materials -0.67 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 133.29 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials -0.61 231436 04/22/2016 General Fund Sales Tax Payable Shamrock Materials 0.61 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 133.29 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials -0.61 231436 04/22/2016 General Fund Sales Tax Payable Shamrock Materials 0.61 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 122.36 231436 04/22/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials -0.56 231436 04/22/2016 General Fund Sales Tax Payable Shamrock Materials 0.56 Check Total: 1,398.54 231437 04/22/2016 General Fund Supplies - M Pool SIERRA CHEMICAL CO 678.36 231437 04/22/2016 General Fund Supplies - M Pool SIERRA CHEMICAL CO 2.35 231437 04/22/2016 General Fund Sales Tax Payable SIERRA CHEMICAL CO -2.35 Check Total: 678.36 231438 04/22/2016 General Fund SEANehicle Silverado Avionics, Inc. 969.84 231438 04/22/2016 General Fund Police /C/0 -Vehicles! Silverado Avionics, Inc. 646.55 Page 5 of 33 Check Number Check Date Fund Name 231439 04/22/2016 ISF - Fleet 231439 04/22/2016 ISF - Fleet 231439 04/22/2016 ISF - Fleet 231439 04/22/2016 General Fund Account Name Fleet/Vehicle Repair & Maint Fleet/Vehicle Repair & Maint Fleet/Vehicle Repair & Maint Supplies - Park Maint Vendor Name Check Total: Six Robblees' Inc. Six Robblees' Inc. Six Robblees' Inc. Six Robblees' Inc. Check Total: 231440 04/22/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Smothers 231440 04/22/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Smothers 231440 04/22/2016 General Fund Sales Tax Payable Smothers 231440 04/22/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Smothers 231440 04/22/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Smothers 231440 04/22/2016 General Fund Sales Tax Payable Smothers Check Total. 231441 04/22/2016 General Fund Supplies - Park Maint Soiland Co., Inc. 231441 04/22/2016 General Fund Supplies - Park Maint Soiland Co., Inc. 231441 04/22/2016 General Fund Sales Tax Payable Soiland Co., Inc. Check Total: 231442 04/22/2016 Capital Projects Fund Retention Payable - CIP Sonoma County Carpet and Blinds Check Total: 231443 04/22/2016 SECA - State Seized Assets State Seizure Pending -Payable Sonoma County Office of the Distri 231443 04/22/2016 SECA - State Seized Assets Interest Inc State Seized Asse Sonoma County Office of the Distri Check Total: 231444 04/22/2016 General Fund Police /Gas & Oil Stroupe Petroleum Check Total: 231445 04/22/2016 General Fund Supplies - DS SunGard Public Sector Inc. 231445 04/22/2016 General Fund Supplies - DS SunGard Public Sector Inc. Check Total: 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 231446 04/22/2016 General Fund Sales Tax Payable Syar Industries, Inc. 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 231446 04/22/2016 General Fund Sales Tax Payable Syar Industries, Inc. 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. Page 6 of 33 Void Amount 1,616.39 142.67 -94.07 26.35 214.90 289.85 59.72 -0.14 0.14 -9.47 -0.02 0.02 50.25 128.83 0.59 -0.59 128.83 135.70 135.70 29,340.00 117.08 29,457.08 162.69 162.69 1,200.00 1,200.00 2,400.00 355.59 1.64 -1.64 210.98 0.97 -0.97 113.91 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 0.53 231446 04/22/2016 General Fund Sales Tax Payable Syar Industries, Inc. -0.53 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 328.84 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 1.52 231446 04/22/2016 General Fund Sales Tax Payable Syar Industries, Inc. -1.52 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 209.98 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 0.97 231446 04/22/2016 General Fund Sales Tax Payable Syar Industries, Inc. -0.97 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 374.40 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 1.73 231446 04/22/2016 General Fund Sales Tax Payable Syar Industries, Inc. -1.73 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 213.95 231446 04/22/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 0.98 231446 04/22/2016 General Fund Sales Tax Payable Syar Industries, Inc. -0.98 Check Total: 1,807.65 231447 04/22/2016 General Fund One-Time Expenditures Timmins Painting 2,975.00 Check Total: 2,975.00 231448 04/22/2016 Water Utility Fund System Repair - WTR Entr Titus Trucking 610.00 Check Total: 610.00 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 74.42 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 0.35 231449 04/22/2016 General Fund Sales Tax Payable United Forest Products, Inc. -0.35 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 178.61 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 0.83 231449 04/22/2016 General Fund Sales Tax Payable United Forest Products, Inc. -0.83 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 59.54 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 0.27 231449 04/22/2016 General Fund Sales Tax Payable United Forest Products, Inc. -0.27 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 273.21 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 40.59 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 0.19 231449 04/22/2016 General Fund Sales Tax Payable United Forest Products, Inc. -0.19 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 273.21 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 94.72 231449 04/22/2016 General Fund Supplies - Park Maint United Forest Products, Inc. 0.44 231449 04/22/2016 General Fund Sales Tax Payable United Forest Products, Inc. -0.44 Check Total: 994.30 231450 04/22/2016 General Fund SC/ Repairs & Maintenance Universal Building Services 1,336.00 231450 04/22/2016 General Fund R.P. Comm. Cntr Bldg/Facilty Universal Building Services 1,160.00 Page 7 of 33 Check Number Check Date Fund Name Account Name Vendor Name 231450 04/22/2016 General Fund Burt/Ave Rec Cr /Bldg/Facilty Universal Building Services Check Total: 231451 04/22/2016 Gas Tax Fund(2105, 2106, 2107) TR -104 Signal Sys Stdy W -Trans 231451 04/22/2016 Casino Public Service TR -104 50% Signal Sys Stdy W -Trans 231451 04/22/2016 Gas Tax Fund(2105, 2106, 2107) TR -104 Signal Sys Stdy W -Trans 231451 04/22/2016 Casino Public Service TR -104 50% Signal Sys Stdy W -Trans Check Total: 231452 04/22/2016 General Fund Productions/Production WEAPONS OF CHOICE Check Total: 231453 04/22/2016 General Fund Supplies - Streets & Bike Western Highway Products 231453 04/22/2016 General Fund Supplies - Streets & Bike Western Highway Products 231453 04/22/2016 General Fund Sales Tax Payable Western Highway Products Check Total: 231454 04/22/2016 Capital Projects Fund TR -99 RPX Rehab Ph 2 Whitlock & Weinberger Transporta Check Total: 231455 04/22/2016 General Fund Fire /Spec Dept Equ WITMER ASSOCIATES INC 231455 04/22/2016 General Fund Fire /Spec Dept Equ WITMER ASSOCIATES INC 231455 04/22/2016 General Fund Sales Tax Payable WITMER ASSOCIATES INC 231455 04/22/2016 General Fund Fire /Spec Dept Equ WITMER ASSOCIATES INC 231455 04/22/2016 General Fund Fire /Spec Dept Equ WITMER ASSOCIATES INC 231455 04/22/2016 General Fund Sales Tax Payable WITMER ASSOCIATES INC Check Total: 231456 04/22/2016 Water Utility Fund Water Entr. /Spec Dept Equ Wyatt Irrigation Co. Check Total: 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank 231457 04/27/2016 General Fund Productions/Production US Bank Page 8 of 33 Void Amount 435.00 2,931.00 125.00 125.00 821.25 821.25 1,892.50 32.85 32.85 232.25 1.01 -1.01 232.25 300.00 300.00 1,259.05 96.25 -96.25 1,540.00 134.75 -134:75 2,799.05 1,241.57 1,241.57 72.90 29.76 26.56 328.80 205.50 85.00 164.40 58.45 246.60 112.40 91.18 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231457 04/27/2016 General Fund Productions/Production US Bank 82.20 231457 04/27/2016 General Fund Productions/Production US Bank 26.25 231457 04/27/2016 General Fund Sales Tax Payable US Bank -26.25 231457 04/27/2016 General Fund Productions/Production US Bank 14.03 231457 04/27/2016 General Fund Sales Tax Payable US Bank -14.03 231457 04/27/2016 General Fund Productions/Production US Bank 33.23 231457 04/27/2016 General Fund Sales Tax Payable US Bank -33.23 231457 04/27/2016 General Fund Productions/Production US Bank 0.84 231457 04/27/2016 General Fund Sales Tax Payable US Bank -0.84 231457 04/27/2016 General Fund Productions/Production US Bank 12.25 231457 04/27/2016 General Fund Sales Tax Payable US Bank -12.25 231457 04/27/2016 General Fund Productions/Production US Bank 17.50 231457 04/27/2016 General Fund Sales Tax Payable US Bank -17.50 231457 04/27/2016 General Fund Pro ductions/Production US Bank 6.12 231457 04/27/2016 General Fund Sales Tax Payable US Bank -6.12 231457 04/27/2016 General Fund Productions/Production US Bank 0.91 231457 04/27/2016 General Fund Sales Tax Payable US Bank -0.91 231457 04/27/2016 General Fund Productions/Production US Bank 4.55 231457 04/27/2016 General Fund Sales Tax Payable US Bank -4.55 231457 04/27/2016 General Fund Productions/Production US Bank 2.32 231457 04/27/2016 General Fund Sales Tax Payable US Bank -2.32 231457 04/27/2016 General Fund Productions/Production US Bank 5.11 231457 04/27/2016 General Fund Sales `lax Payable US Bank -5.11 231457 04/27/2016 General Fund Productions/Production US Bank 9.84 231457 04/27/2016 General Fund Sales Tax Payable US Bank -9.84 231457 04/27/2016 General Fund Productions/Production US Bank 8.68 231457 04/27/2016 General Fund Sales Tax Payable US Bank -8.68 231457 04/27/2016 General Fund Pro ductions/Production US Bank 171.44 231457 04/27/2016 General Fund Productions/Production US Bank 340.00 231457 04/27/2016 General Fund Productions/Production US Bank 18.28 231457 04/27/2016 General Fund Productions/Production US Bank 183.20 231457 04/27/2016 General Fund Productions/Production US Bank 379.81 231457 04/27/2016 General Fund Productions/Production US Bank 9.60 231457 04/27/2016 General Fund Productions/Production US Bank 157.96 231457 04/27/2016 General Fund Productions/Production US Bank -22.90 231457 04/27/2016 General Fund Productions/Production US Bank 23.98 231457 04/27/2016 General Fund Productions/Production US Bank 200.00 231457 04/27/2016 General Fund Productions/Production US Bank 69.99 231457 04/27/2016 General Fund Productions/Production US Bank 15.38 Check Total: 3,050.49 231458 04/27/2016 General Fund Supplies - SpC US Bank 0.89 231458 04/27/2016 General Fund Sales "lax Payable US Bank -0.89 Page 9 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231458 04/27/2016 General Fund Supplies - H Pool US Bank 42.31 231458 04/27/2016 General Fund Sales Tax Payable US Bank -42.31 231458 04/27/2016 General Fund Supplies - B Pool US Bank 42.22 231458 04/27/2016 General Fund Sales Tax Payable US Bank -42.22 231458 04/27/2016 General Fund Supplies - RP Comm Cntr US Bank 19.87 231458 04/27/2016 General Fund SC/ Concession Purchases US Bank 189.59 231458 04/27/2016 General Fund Supplies - SpC US Bank 10.20 231458 04/27/2016 General Fund SC/ Concession Purchases US Bank 2.71 231458 04/27/2016 General Fund Supplies - H Pool US Bank 501.00 231458 04/27/2016 General Fund Supplies - B Pool US Bank 500.00 231458 04/27/2016 General Fund SC/ Concession Purchases US Bank 451.00 231458 04/27/2016 General Fund Supplies - SpC US Bank 142.80 231458 04/27/2016 General Fund Supplies - SpC US Bank 101.47 231458 04/27/2016 General Fund Supplies - SpC US Bank 46.05 Check Total: 1,964.69 231459 04/27/2016 Water Utility Fund Supplies - WTR Entr US Bank 24.66 Check Total: 24.66 231460 04/27/2016 General Fund Postage & Shipping - Fire US Bank 12.90 231460 04/27/2016 General Fund Postage & Shipping - Fire US Bank 6.45 Check Total: 19.35 231461 04/27/2016 General Fund Supplies - Park Maint US Bank 62.21 231461 04/27/2016 General Fund Supplies - Park Maint US Bank 21.67 231461 04/27/2016 General Fund Self Insured Losses-Parks US Bank 741.91 231461 04/27/2016 General Fund Self Insured Losses-Parks US Bank 23.85 231461 04/27/2016 General Fund Park Maint /Dues & Subscr US Bank 75.00 231461 04/27/2016 General Fund Supplies - Park Maint US Bank 45.00 231461 04/27/2016 General Fund Supplies - Park Maint US Bank 16.26 Check Total: 985.90 231462 04/27/2016 ISF - Fleet Fleet/Cell Phone US Bank 60.32 231462 04/27/2016 ISF - Fleet Fleet/Cell Phone US Bank 17.38 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 77.91 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 49.67 231462 04/27/2016 ISF - Fleet Fleet/Vehicle Repair & Maint US Bank 38.00 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 60.78 231462 04/27/2016 ISF - Fleet Uniforms & Laundry Service-Fle US Bank 65.25 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 86.51 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 82.78 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 39.99 231462 04/27/2016 ISF - Fleet Training & Travel - FLEET US Bank 400.00 Page 10 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 207.10 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 38.38 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank -49.67 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 0.36 231462 04/27/2016 General Fund Sales Tax Payable US Bank -0.36 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 3.56 231462 04/27/2016 General Fund Sales Tax Payable US Bank -3.56 231462 04/27/2016 ISF - Fleet Fleet/Vehicle Repair & Maint US Bank 3.33 231462 04/27/2016 General Fund Sales Tax Payable US Bank -3.33 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank -0.60 231462 04/27/2016 General Fund Sales Tax Payable US Bank 0.60 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 0.38 231462 04/27/2016 General Fund Sales Tax Payable US Bank -0.38 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 7.24 231462 04/27/2016 General Fund Sales Tax Payable US Bank -7.24 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 3.41 231462 04/27/2016 General Fund Sales Tax Payable US Bank -3.41 231462 04/27/2016 ISF - Fleet Fleet/Small Tools US Bank 3.36 231462 04/27/2016 General Fund Sales Tax Payable US Bank -3.36 Check Total: 1,174.40 231463 04/27/2016 General Fund Productions/Production US Bank 9.78 231463 04/27/2016 General Fund Productions/Production US Bank 35.88 231463 04/27/2016 General Fund Productions/Production US Bank 7.18 231463 04/27/2016 General Fund Productions/Production US Bank 7.29 231463 04/27/2016 General Fund Productions/Production US Bank 17.80 231463 04/27/2016 General Fund Productions/Production US Bank 18.49 231463 04/27/2016 General Fund Productions/Production US Bank 5.69 231463 04/27/2016 General Fund Productions/Production US Bank 48.93 231463 04/27/2016 General Fund Productions/Production US Bank 28.97 231463 04/27/2016 General Fund Productions/Production US Bank 16.98 231463 04/27/2016 General Fund Productions/Production US Bank 6.51 231463 04/27/2016 General Fund Productions/Production US Bank 48.60 231463 04/27/2016 General Fund Productions/Production US Bank 2.53 231463 04/27/2016 General Fund Sales Tax Payable US Bank -2.53 231463 04/27/2016 General Fund Productions/Production US Bank 1.49 231463 04/27/2016 General Fund Sales Tax Payable US Bank -1.49 231463 04/27/2016 General Fund Productions/Production US Bank 1.40 231463 04/27/2016 General Fund Sales Tax Payable US Bank -1.40 Check Total: 252.10 231464 04/27/2016 General Fund Supplies - PW US Bank 102.40 231464 04/27/2016 Sewer Utility Fund Sewer Entr. /Spec Dept Equ US Bank 25.16 Page 11 of 33 Check Number Check Date Fund Name 231464 04/27/2016 Sewer Utility Fund 231465 04/27/2016 Water Utility Fund 231466 04/27/2016 Water Utility Fund 231467 04/27/2016 General Fund 231467 04/27/2016 Water Utility Fund 231467 04/27/2016 Water Utility Fund 231468 04/27/2016 General Fund 231469 04/27/2016 General Fund 231469 04/27/2016 General Fund 231469 04/27/2016 General Fund 231469 04/27/2016 General Fund 231469 04/27/2016 General Fund 231469 04/27/2016 General Fund 231469 04/27/2016 General Fund 231470 04/27/2016 ISF - Fleet 231470 04/27/2016 ISF - Fleet 231470 04/27/2016 General Fund 231470 04/27/2016 General Fund 231470 04/27/2016 General Fund 231471 04/27/2016 Water Utility Fund 231471 04/27/2016 Water Utility Fund 231471 04/27/2016 General Fund 231472 04/27/2016 Sewer Utility Fund Account Name Vendor Name Void Amount Vehicle Gas & Oil US Bank 40.00 Check Total: 167.56 Water Entr. /Small Tools US Bank 43.41 Check Total: 43.41 Water Emr. /Spec Dept Equ US Bank 61.94 Check Total: 61.94 Supplies - JEPA Mtn US Bank 99.79 Water Emr. /Spec Dept Equ US Bank 561.22 Water Entr. /Spec Dept Equ US Bank 14.23 Check Total: 675.24 Supplies - Park Maint US Bank 36.91 Check Total: 36.91 Supplies - Production US Bank 174.16 Supplies - Production US Bank 146.38 Supplies -Production US Bank 255.70 Supplies - Production US Bank 149.94 Supplies - Production US Bank 270.76 Supplies - Production US Bank 185.91 Supplies - Production US Bank 136.25 Check Total. 1,319.10 Fleet/Vehicle Repair & Maint US Bank 73.94 Fleet(Vehicle Repair & Maint US Bank 14.36 Supplies - Streets & Bike US Bank 34.77 Supplies - Streets & Bike US Bank 109.81 Supplies - Streets & Bike US Bank 17.93 Check Total: 250.81 Water Entr. /Small Tools US Bank 28.05 Water Entr. /Small Tools US Bank 0.13 Sales Tax Payable US Bank -0.13 Check Total: 28.05 Sewer Entr. /Spec Dept Equ US Bank 24.99 Page 12 of 33 Check Total: 24.99 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231473 04/27/2016 General Fund Publicity - SpC US Bank 45.00 231473 04/27/2016 General Fund Publicity - RP Comm Cntr US Bank 45.00 231473 04/27/2016 General Fund Supplies - BARC US Bank 26.54 231473 04/27/2016 General Fund Publicity - RP Comm Cntr US Bank 19.00 Check Total: 135.54 231474 04/27/2016 General Fund Supplies - RP Comm Cntr US Bank 15.17 Check Total: 15.17 231475 04/27/2016 General Fund Supplies - RP Comm Cntr US Bank 8.97 231475 04/27/2016 General Fund Office Supplies - Sports Cntr US Bank 49.62 231475 04/27/2016 General Fund Postage & Shipping -RP Com Cntr US Bank 99.23 Check Total: 157.82 231476 04/27/2016 Sewer Utility Fund Sewer Entr. /Small Tools US Bank 91.90 231476 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 166.00 231476 04/27/2016 Sewer Utility Fund Vehicle Gas & Oil US Bank 200.00 231476 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 24.48 231476 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 13.44 231476 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 36.98 231476 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 57.34 231476 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 56.32 231476 04/27/2016 Sewer Utility Fund Sewer Entr. /Small Tools US Bank 199.55 231476 04/27/2016 General Fund Supplies - PW US Bank 66.90 231476 04/27/2016 General Fund Supplies - PW US Bank 21.21 231476 04/27/2016 Sewer Utility Fund Equipment Renatl - WW US Bank 50.00 231476 04/27/2016 Sewer Utility Fund Equipment Renatl - WW US Bank 49.75 231476 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 1.18 231476 04/27/2016 General Fund Sales Tax Payable US Bank -1.18 231476 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 3.24 231476 04/27/2016 General Fund Sales Tax Payable US Bank -3.24 231476 04/27/2016 Sewer Utility Fund Sewer Entr. /Small Tools US Bank 17.46 231476 04/27/2016 General Fund Sales Tax Payable US Bank -17.46 231476 04/27/2016 Sewer Utility Fund Sewer Entr. /Small Tools US Bank 8.04 231476 04/27/2016 General Fund Sales Tax Payable US Bank -8.04 Check Total: 1,033.87 231477 04/27/2016 General Fund Supplies - PW US Bank 76.30 231477 04/27/2016 General Fund Supplies - PW US Bank 88.09 231477 04/27/2016 Sewer Utility Fund Sewer Entr. /Small Tools US Bank 63.55 231477 04/27/2016 General Fund Supplies - PW US Bank 35.00 231477 04/27/2016 General Fund Supplies - Storm Drains US Bank 34.09 Page 13 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total; 297.03 231478 04/27/2016 General Fund Supplies - Streets & Bike US Bank 23.90 231478 04/27/2016 General Fund Streets /Gas & Oil US Bank 12.94 231478 04/27/2016 General Fund Supplies - Streets & Bike US Bank 28.00 Check Total: 64.84 231479 04/27/2016 'Vater Utility Fund System Repair - WTR Entr US bank 22.28 Check Total: 22.28 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 27.11 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 17.00 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 11.25 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 31.28 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 10.70 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 13.50 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 16.71 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 11.50 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 14.54 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 17.72 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 38.00 231480 04/27/2016 General Fund Travel & Meals - SrC US Bank 461.60 231480 04/27/2016 General Fund Supplies - Senior Cntr US Bank 78.37 231480 04/27/2016 General Fund Supplies - Senior Cntr US Bank 21.70 231480 04/27/2016 General Fund Senior Ctr /Bldg/Facilty US Bank 457.79 Check Total: 1,228.77 231481 04/27/2016 Water Utility Fund Vehicle Fuel US Bank 21.99 Check Total: 21.99 231482 04/27/2016 General Fund Supplies - PW US Bank 3.76 231482 04/27/2016 Sewer Utility Fund Sewer Entr. /Small Tools US Bank 235.62 231482 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 42.04 231482 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 34.15 231482 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 58.70 231482 04/27/2016 General Fund Supplies - Storm Drains US Bank 27.15 231482 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 164.48 231482 04/27/2016 Sewer Utility Fund Supplies - SWR Entr US Bank 2.27 231482 04/27/2016 General Fund Sales Tax Payable US Bank -2.27 Check Total; 565.90 231483 04/27/2016 General Fund City Manager/Community Promo US Bank 10.00 Page 14 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231483 04/27/2016 General Fund Econ Dev/Paper Supplie US Bank 19.00 231483 04/27/2016 General Fund Econ Dev/Paper Supplie US Bank 1.00 231483 04/27/2016 General Fund Econ Dev/Paper Supplie US Bank 9.99 231483 04/27/2016 General Fund Econ Dev/Paper Supplie US Bank 9.99 Check Total: 49.98 231484 04/27/2016 General Fund Training & Travel - City Mgr US Bank 260.00 Check Total: 260.00 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 169.98 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 849.95 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 325.20 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 9.99 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 849.95 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 217.00 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 14.87 231485 04/27/2016 General Fund Sales Tax Payable US Bank -14.87 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 74.37 231485 04/27/2016 General Fund Sales Tax Payable US Bank -74.37 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank -0.04 231485 04/27/2016 General Fund Sales Tax Payable US Bank 0.04 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank 0.87 231485 04/27/2016 General Fund Sales Tax Payable US Bank -0.87 231485 04/27/2016 ISF - Information Technology Supplies - IT US Bank -0.04 231485 04/27/2016 General Fund Sales Tax Payable US Bank 0.04 Check Total: 2,422.07 231486 04/27/2016 General Fund Econ Dev/Travels & Mee US Bank 500.00 231486 04/27/2016 General Fund City Manager/Community Promo US Bank 25.98 231486 04/27/2016 General Fund City Manager/Community Promo US Bank 0.12 231486 04/27/2016 General Fund Sales Tax Payable US Bank -0.12 231486 04/27/2016 General Fund Supplies - CM US Bank 206.64 Check Total: 732.62 231487 04/27/2016 General Fund RP Comm Ctr/ Recruitment US Bank 75.00 231487 04/27/2016 General Fund Park Maint/Recruitment US Bank 75.00 231487 04/27/2016 General Fund RP Comm Ctr/ Recruitment US Bank 25.00 231487 04/27/2016 General Fund Sports Center/ Recruitment US Bank 25.00 231487 04/27/2016 General Fund Recruitment - SrC US Bank 25.00 Check Total: 225.00 231488 04/27/2016 General Fund Office Supplies - DS US Bank 5.22 Page 15 of 33 Check Number Check Date Fund Name Account Name Vendor Name 231488 04/27/2016 General Fund Sales Tax Payable US Bank 231488 04/27/2016 General Fund Supplies - DS US Bank 231488 04/27/2016 General Fund Sales Tax Payable US Bank 231488 04/27/2016 General Fund Office Supplies - DS US Bank 231488 04/27/2016 General Fund Supplies - DS US Bank 231489 04/27/2016 General Fund Dev Svs / Recruitment US Bank 231489 04/27/2016 General Fund Dev Svs / Recruitment US Bank 231489 04/27/2016 General Fund Police/Recruitment/Hiring Gen US Bank 231490 04/27/2016 General Fund Econ Dev/Travels & Mee US Bank 231490 04/27/2016 General Fund Econ Dev/Travels & Mee US Bank 231491 04/27/2016 General Fund Supplies - Police US Bank 231491 04/27/2016 General Fund Sales Tax Payable US Bank 231491 04/27/2016 General Fund Supplies - Police US Bank 231491 04/27/2016 General Fund Supplies - Police US Bank 231492 04/27/2016 General Fund Supplies - Police US Bank 231493 04/27/2016 General Fund Fire /Spec Dept Equ US Bank 231493 04/27/2016 General Fund Sales Tax Payable US Bank 231493 04/27/2016 General Fund Fire /Spec Dept Equ US Bank 231493 04/27/2016 General Fund Sales Tax Payable US Bank 231493 04/27/2016 General Fund Training & Travel - Fire US Bank 231493 04/27/2016 General Fund Police /Spec Dept Equ US Bank 231493 04/27/2016 General Fund Police /Spec Dept Equ US Bank 231493 04/27/2016 General Fund Training & Travel - Fire US Bank 231493 04/27/2016 General Fund Fire /Spec Dept Equ US Bank 231493 04/27/2016 General Fund Training & Travel - DS US Bank 231493 04/27/2016 General Fund Training & Travel - Fire US Bank 231493 04/27/2016 General Fund Training & Travel - Fire US Bank 231493 04/27/2016 General Fund Training & Travel - DS US Bank 231493 04/27/2016 General Fund Training & Travel - DS US Bank 231493 04/27/2016 General Fund Training & Travel - Fire US Bank 231493 04/27/2016 General Fund Fire /Spec Dept Equ US Bank 231493 04/27/2016 General Fund Fire / Travel & Meetings US Bank Page 16 of 33 Check Total Check Total Check Total Check Total: Check Total: Void Amount -5.22 46.81 -46.81 59.69 534.99 594.68 99.95 75.00 75.00 249.95 1.75 17.87 19.62 5.77 -5.77 67.97 65.98 133.95 16.28 16.28 7.28 -7.28 3.64 -3.64 136.54 252.24 252.24 395.00 94.17 149.00 149.00 -5.00 -5.00 127.96 127.96 50.58 16.27 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,740.96 231494 04/27/2016 General Fund Supplies - SEA US Bank 163.50 231494 04/27/2016 General Fund Office Supplies - PS US Bank 29.82 231494 04/27/2016 General Fund Books/Pamphlets - Police US Bank 131.59 231494 04/27/2016 General Fund Supplies - SEA US Bank 120.00 Check Total: 444.91 231495 04/27/2016 General Fund Police /Gas & Oil US Bank 40.00 231495 04/27/2016 General Fund Police / Travel & Meetings US Bank 866.80 Check Total: 906.80 231496 04/27/2016 General Fund Supplies- ABC Grant US Bank 37.32 231496 04/27/2016 General Fund Supplies- ABC Grant US Bank 95.20 Check Total: 132.52 231497 04/27/2016 General Fund Police/Armory - Police US Bank 92.01 231497 04/27/2016 General Fund Police/Armory - Police US Bank 19.00 Check Total: 111.01 231498 04/27/2016 General Fund Supplies - Police US Bank 307.41 231498 04/27/2016 General Fund Supplies - Police US Bank 322.00 Check Total: 629.41 231499 04/27/2016 General Fund Police /Uniforms US Bank 650.32 231499 04/27/2016 General Fund Training & Travel - PS US Bank -123.17 Check Total: 527.15 231500 04/27/2016 General Fund Training & Travel - Fire US Bank 27.87 231500 04/27/2016 General Fund P/S Bldg-North Bldg/Facilty US Bank 34.73 231500 04/27/2016 General Fund Fire /Spec Dept Equ US Bank 237.04 231500 04/27/2016 General Fund Bldg Facility costs - PS South US Bank 67.34 231500 04/27/2016 General Fund P/S Bldg-North /Bldg/Facilty US Bank 34.79 231500 04/27/2016 General Fund Fire /Spec Dept Equ US Bank 17.31 231500 04/27/2016 General Fund P/S Bldg-North Bldg/Facilty US Bank 34.73 Check Total: 453.81 231501 04/27/2016 General Fund POST Training & Travel -Police US Bank 327.00 Check Total: 327.00 231502 04/27/2016 General Fund Faclty Non-Routine Maintn - AS US Bank 167.31 Page 17 of 33 Check Number Check Date Fund Name 231503 04/27/2016 General Fund 231503 04/27/2016 General Fund 231503 04/27/2016 General Fund 231503 04/27/2016 General Fund 231503 04/27/2016 General Fund 231503 04/27/2016 General Fund 231503 04/27/2016 General Fund 231504 04/27/2016 General Fund 231505 04/28/2016 General Fund 231506 04/28/2016 General Fund 231507 04/28/2016 General Fund 231508 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 Sewer Utility Fund 231509 04/28/2016 Sewer Utility Fund 231509 04/28/2016 Sewer Utility Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 ISF - Fleet 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 Water Utility Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 Water Utility Fund Account Name Vendor Name Void Amount Check Total: 167.31 P/S Bldg -North /Bldg/Facilty US Bank 19.48 Bldg Facility costs - PS South US Bank 38.55 Faclty Non -Routine Main - PS N US Bank 65.22 Training & Travel - Fire US Bank 199.79 Training & Travel - Fire US Bank 69.81 Bldg Facility costs - PS South US Bank 11.71 Fire /Spec Dept Equ US Bank 8.97 Check Total 413.53 Medications - AS US Bank 12.96 Check Total: 12.96 P/S Bldg -South /Telephone AT&T 36.71 Check Total: 36.71 R.P. Comm. Cntr /Telephone AT&T 17.42 Check Total- 17.42 P/S Bldg -North /Telephone AT&T 99.57 Check Total: 99.57 P/S Bldg -North /Telephone AT&T 36.71 Check Total: 36.71 Supplies - Streets & Bike Grainger, Inc. 224.59 Supplies - PW Grainger, Inc. 42.50 Sewer Emr. /Spec Dept Equ Grainger, Inc. 93.64 Sewer Emr. /Spec Dept Equ Grainger, Inc. 46.82 Supplies - SWR Entr Grainger, Inc. 108.25 Supplies - PW Grainger, Inc. 119.74 P/S Bldg -North /Bldg/Facilty Grainger, Inc. 17.02 Supplies - Streets & Bike Grainger, Inc. 248.17 Fleet/Vehicle Repair & Maint Grainger, Inc. 90.05 Self Insured Losses -Parks Grainger, Inc. 27.36 Supplies - Park Maint Grainger, Inc. 14.06 System Repair - WTR Entr Grainger, Inc. 82.09 SC/ Repairs & Maintenance Grainger, Inc. 6.73 Supplies - Streets & Bike Grainger, Inc. 10.26 Supplies - Streets & Bike Grainger, Inc. 68.34 Water Entr. /Bldg/Facilty Grainger, Inc. 30.09 Page 18 of 33 Check Number Check Date Fund Name 231509 04/28/2016 Sewer Utility Fund 231509 04/28/2016 Water Utility Fund 231509 04/28/2016 General Fund 231509 04/28/2016 ISF - Fleet 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 Water Utility Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 Sewer Utility Fund 231509 04/28/2016 Sewer Utility Fund 231509 04/28/2016 Water Utility Fund 231509 04/28/2016 General Fund 231509 04/28/2016 General Fund 231509 04/28/2016 Sewer Utility Fund 231510 04/28/2016 General Fund 231511 04/28/2016 General Fund 231511 04/28/2016 General Fund 231512 04/28/2016 General Fund 231513 04/28/2016 General Fund 231514 04/28/2016 General Fund 231515 04/28/2016 General Fund 231516 04/28/2016 General Fund Account Name Vendor Name Sewer Entr. /Spec Dept Equ Grainger, Inc. Water Entr. /Small Tools Grainger, Inc. Supplies - Streets & Bike Grainger, Inc. Fleet/Vehicle Repair & Maint Grainger, Inc. Supplies - Park Maint Grainger, Inc. Supplies - PW Grainger, Inc. Supplies - PW Grainger, Inc. Water Entr. /Spec Dept Equ Grainger, Inc. Supplies - Park Maint Grainger, Inc. Supplies - Streets & Bike Grainger, Inc. Supplies - Park Maint Grainger, Inc. Senior Ctr Bldg/Facilty Grainger, Inc. Supplies - Park Maint Grainger, Inc. Sewer Entr. /Small Tools Grainger, Inc. Supplies - SWR Entr Grainger, Inc. Water Entr. /Office Equipme Grainger, Inc. R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. SC/ Repairs & Maintenance Grainger, Inc. Supplies - SWR Entr Grainger, Inc. Check Total R.P. Comm. Cntr /Contractual S Harvey Bell Check Total: Sports Center /Contractual S Pete Breeland Sports Center /Contractual S Pete Breeland Check Total: City Manager/Community Promo JoAnne Buergler Check Total Faclty Non -Routine Maintn - AS Gary P Callinan Construction Check Total Sports Center/Telephone City Hall /Telephone Training & Travel - Fire Page 19 of 33 Comcast Check Total: Comcast Check Total: Courtyard Chico Void Amount 142.00 1,142.31 33.88 148.68 95.22 46.90 12.00 6.20 20.71 263.95 29.37 78.41 15.41 38.34 21.05 105.67 96.06 17.32 22.97 3,566.16 422.50 422.50 26.00 26.00 52.00 41.04 41.04 4,300.00 4,300.00 19.54 19.54 114.34 114.34 403.60 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 231517 04/28/2016 Sewer Captial Project Fund WW -17 Eastside Trunk Sewr Ph 3 DATA INSTINCTS 231517 04/28/2016 Capital Projects Fund TR -26 Snyder Wideng-SW to MedC DATA INSTINCTS 231517 04/28/2016 Capital Projects Fund PR -79 Com Ctr Pkg Lot Overlay DATA INSTINCTS Check Total: 231518 04/28/2016 General Fund Training & Travel - PS Lucas Dotta Check Total: 231519 04/28/2016 General Fund Burt/Ave Rec Cr /Contractual S Eureka Oxygen Co. Check Total: 231520 04/28/2016 General Fund R.P. Comm. Cntr /Contractual S Robert Flannery Check Total: 231521 04/28/2016 General Fund Publicity - Senior Cntr FOLGER GRAPHICS 231521 04/28/2016 General Fund Publicity - B Pool FOLGER GRAPHICS 231521 04/28/2016 General Fund Publicity - H Pool FOLGER GRAPHICS 231521 04/28/2016 General Fund Publicity - RP Comm Cntr FOLGER GRAPHICS 231521 04/28/2016 General Fund Publicity - SpC FOLGER GRAPHICS 231521 04/28/2016 General Fund Publicity - RP Comm Cntr FOLGER GRAPHICS 231521 04/28/2016 General Fund Sales Tax Payable FOLGER GRAPHICS Check Total: 231522 04/28/2016 General Fund R.P. Comm. Cntr /Contractual S Gary Zane Friedman Check Total: 231523 04/28/2016 Capital Projects Fund PR -82 H Pool Heater/Filter/Cir Grainger, Inc. 231523 04/28/2016 Capital Projects Fund PR -82 H Pool Heater/Filter/Cir Grainger, Inc. 231523 04/28/2016 Capital Projects Fund PR -82 H Pool Heater/Filter/Cir Grainger, Inc. 231523 04/28/2016 Capital Projects Fund PR -82 H Pool Heater/Filter/Cir Grainger, Inc. 231523 04/28/2016 General Fund City Hall /Bldg/Facilty Grainger, Inc. Check Total: 231524 04/28/2016 General Fund POST Training & Travel -Police Hilton Garden Inn Roseville Check Total: 231525 04/28/2016 General Fund POST Training & Travel -Police Hilton Garden Inn Roseville Check Total: Page 20 of 33 Void Amount 403.60 1,257.30 4,229.10 228.60 5,715.00 67.00 67.00 36.00 36.00 332.80 332.80 114.98 304.56 380.70 2,246.13 761.40 -2.15 2.15 3,807.77 1,014.00 1,014.00 2,123.08 -2,123.08 -2,123.08 1,596.18 658.25 131.35 498.57 498.57 498.57 498.57 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231526 04/28/2016 General Fund Ymca/Soccer Bld/Contracted Svc The Hitmen Termite & Pest Control 35.00 Check Total: 35.00 231527 04/28/2016 General Fund SC/ Concession Purchases Iniguez Cookies 22.50 Check Total: 22.50 231528 04/28/2016 Sewer Utility Fund Sewer Entr. /Spec Dept Equ John Deere Financial 348.88 231528 04/28/2016 Sewer Utility Fund Sewer Entr. /Spec Dept Equ John Deere Financial 422.99 231528 04/28/2016 ISF - Fleet Fleet[Vehicle Repair & Maint John Deere Financial 63.76 231528 04/28/2016 ISF - Fleet Fleet/Vehicle Repair & Maint John Deere Financial 339.23 Check Total: 1,174.86 231529 04/28/2016 General Fund Police /Contractual S Language Line Services 9.27 Check Total: 9.27 231530 04/28/2016 General Fund City Council/ Exp Stafford Los Cien, Inc. 25.00 - Check Total: 25.00 231531 04/28/2016 General Fund Sports Center /Contractual S Diane Micheli 79.20 Check Total: 79.20 231532 04/28/2016 General Fund Outside Event Ticket Sales MISS SONOMA COUNTY 3,847.00 231532 04/28/2016 General Fund PacBox Office Fees/Misc MISS SONOMA COUNTY -384.00 231532 04/28/2016 PAC Facility Capital Reserve F PAC Capital Facility Fee Reven MISS SONOMA COUNTY -200.00 231532 04/28/2016 General Fund Pac/Rental /Rentals MISS SONOMA COUNTY -378.75 Check Total: 2,884.25 231533 04/28/2016 General Fund Rec Ref Clearing Northern CA Engineering Contract( 400.00 Check Total: 400.00 231534 04/28/2016 Sewer Utility Fund Sewer Entr/Contractual Svs OFFICE TEAM 452.16 231534 04/28/2016 Water Utility Fund Water Entr/Contractual Svs OFFICE TEAM 452.16 Check Total: 904.32 231535 04/28/2016 General Fund Rec Ref Clearing Areli Ortega Velazquez 350.00 Check Total: 350.00 231536 04/28/2016 Water Utility Fund System Repair - WTR Entr Pace Supply 367.75 Check Total: 367.75 231537 04/28/2016 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 128.59 Page 21 of 33 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 231538 04/28/2016 General Fund R.P. Comm. Cntr /Contractual S Petaluma School of Ballet, LLC Check Total: 231539 04/28/2016 General Fund Rec Ref Clearing Don Phelps Check Total: 231540 04/28/2016 General Fund R.P. Comm. Cntr /Contractual S Kathleen Robinson Check Total: 231541 04/28/2016 Recycled Water Utility Fund Purchase of RW City of Santa Rosa Check Total: 231542 04/28/2016 General Fund POST Training & Travel -Police SANTA ROSA JR COLLEGE Check Total: 231543 04/28/2016 General Fund Rec Ref Clearing Scholastic Book Fairs Inc. Check Total: 231544 04/28/2016 General Fund RP. Comm. Cntr /Contractual S Gay Shelton-Ostadi Check Total: 231545 04/28/2016 Water Utility Fund Purchase of -Water So Co Water Agency Check Total: 231546 04/28/2016 General Fund City Council/Exp Belforte City of Sonoma 231546 04/28/2016 General Fund City Council/ Exp - Mackenzie City of Sonoma 231546 04/28/2016 General Fund City Manager/Travel & Meetings City of Sonoma Check Total: 231547 04/28/2016 General Fund POST Training & Travel -Police Rebecca Sotelo Check Total: 231548 04/28/2016 General Fund POST Training & Travel -Police CASEY THOMPSON Check Total: 231549 04/28/2016 General Fund Productions/Production TRW Check Total: Page 22 of 33 Void Amount 128.59 691.60 691.60 20.00 20.00 31.20 31.20 20,098.39 20,098.39 66.00 66.00 25.00 25.00 414.70 414.70 122,770.91 122,770.91 45.00 45.00 45.00 135.00 54.00 54.00 540.00 540.00 5,720.00 5,720.00 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231550 04/28/2016 General Fund Steve Tweedie 150.00 Check Total: 150.00 231551 04/28/2016 General Fund Pac /Facility Repa Universal Building Services 1,530.00 Check Total: 1,530.00 231552 04/28/2016 General Fund Rec Ref Clearing Al Vorhies 16.00 Check Total: 16.00 231553 04/29/2016 General Fund Aflac Payable AFLAC 1,175.16 Check Total: 1,175.16 231554 04/29/2016 General Fund Court Order Payable CA FRANCHISE TAX BOARD 484.02 Check Total- 484.02 231555 04/29/2016 General Fund Medical Ins - Retiree Med HARTFORD LIFE INS 27,406.48 Check Total: 27,406.48 231556 04/29/2016 General Fund HSABank Payable HSA Bank 1,720.00 Check Total: 1,720.00 231557 04/29/2016 General Fund PORAC LTD Payable MYERS-STEVENS & CO, INC 1,505.00 Check Total: 1,505.00 231558 04/29/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 1,734.60 Check Total: 1,734.60 231559 04/29/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 200.00 231559 04/29/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 400.00 231559 04/29/2016 General Fund Def Camp Payable-Gw Nationwide Retirement Solutions 3,379.84 Check Total: 3,979.84 231560 04/29/2016 General Fund REMIF Health Ins - Ret Med Redwood Empire Municipal Insurai 45,675.00 231560 04/29/2016 General Fund REMIF Health Ins Payable Redwood Empire Municipal Insurai 32,638.00 Check Total: 78,313.00 231561 04/29/2016 General Fund Scope Dues Payable SEIU Local 1021 1,122.71 Check Total: 1,122.71 231562 04/29/2016 General Fund United Way Payable United Way 93.26 Page 23 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 93.26 231563 04/29/2016 General Fund Eye CareNSP/Payables Vision Service Plan - (CA) 506.60 231563 04/29/2016 General Fund Eye Care - Ret Med Vision Service Plan - (CA) 89.40 231563 04/29/2016 General Fund Eye Care - Ret Med Vision Service Plan - (CA) 9.52 231563 04/29/2016 General Fund Eye Care - Ret Med Vision Service Plan - (CA) 509.32 Check Total: 1,114.84 231564 04/28/2016 General Fund Productions/Marketing Ad Vantage Marketing 450.70 231564 04/28/2016 General Fund Postage & Shipping -Production Ad Vantage Marketing 1,405.22 Check Total: 1,855.92 231565 04/28/2016 General Fund City Manager/Community Promo AJ Printing & Graphics, Inc. 817.37 231565 04/28/2016 General Fund City Manager/Community Promo AJ Printing & Graphics, Inc. 106.66 Check Total: 924.03 231566 04/28/2016 General Fund Medications - AS Amatheon, Inc. 205.00 Check Total: 205.00 231567 04/28/2016 General Fund Police /Contractual S American Medical Response, Inc 400.00 Check Total: 400.00 231568 04/28/2016 ISF - Fleet Uniforms & Laundry Service-Fle Aramark Uniform Services 19.46 231568 04/28/2016 ISF - Fleet Uniforms & Laundry Service-Fle Aramark Uniform Services 27.88 231568 04/28/2016 General Fund Uniforms & Laundry Service-PW Aramark Uniform Services 30.28 231568 04/28/2016 Sewer Utility Fund Uniforms & Laundry Service-Swr Aramark Uniform Services 30.68 231568 04/28/2016 Water Utility Fund Uniforms & Laundry Sery - W Aramark Uniform Services 34.28 231568 04/28/2016 General Fund Uniforms & Laundry Serv-Street Aramark Uniform Services 14.65 231568 04/28/2016 General Fund JEPA Mtn/Contractual Services Aramark Uniform Services 6.27 231568 04/28/2016 General Fund Uniforms Laundry Ser - Parks Aramark Uniform Services 47.37 231568 04/28/2016 General Fund City Hall Bldg/Facilty Aramark Uniform Services 215.32 231568 04/28/2016 General Fund R.P. Comm. Cntr Bldg/Facilty Aramark Uniform Services 100.00 231568 04/28/2016 ISF - Fleet Uniforms & Laundry Service-Fle Aramark Uniform Services 19.46 231568 04/28/2016 ISF - Fleet Uniforms & Laundry Service-Fle Aramark Uniform Services 27.88 231568 04/28/2016 General Fund Uniforms & Laundry Service-PW Aramark Uniform Services 30.28 231568 04/28/2016 Sewer Utility Fund Uniforms & Laundry Service-Swr Aramark Uniform Services 30.68 231568 04/28/2016 Water Utility Fund Uniforms & Laundry Sery - W Aramark Uniform Services 34.28 231568 04/28/2016 General Fund Uniforms & Laundry Sery-Street Aramark Uniform Services 14.65 231568 04/28/2016 General Fund JEPA Mtn/Contractual Services Aramark Uniform Services 6.27 231568 04/28/2016 General Fund Uniforms Laundry Ser - Parks Aramark Uniform Services 47.37 231568 04/28/2016 General Fund Animal Shelter Bldg/Facilty M Aramark Uniform Services 114.59 Page 24 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 851.65 231569 04/28/2016 General Fund R.P. Comm. Cntr /Contractual S Attune Landscape Co. 350.00 Check Total: 350.00 231570 04/28/2016 General Fund Supplies - Streets & Bike The Barricade Company 893.06 231570 04/28/2016 General Fund Supplies - Streets & Bike The Barricade Company 357.23 Check Total: 1,250.29 231571 04/28/2016 General Fund Building Stanrds Spec Rev - DS CA BUILDING STANDARDS 364.19 231571 04/28/2016 General Fund Building Standards Special Rev CA BUILDING STANDARDS 1.00 04/28/2016 Buildg Standard Sp Rev SB 1473 Buildng Standards Special Rev CA BUILDING STANDARDS -36.42 Check Total: 328.77 231572 04/28/2016 General Fund Supplies - Park Maint Cal-Steam 366.08 Check Total: 366.08 231573 04/28/2016 General Fund Productions/Marketing Clone Digital Print & Copy 717.75 Check Total: 717.75 04/28/2016 General Fund Non-Deptmental - Cont Svcs COMMUNICATION LEASING 97.48 231574 04/28/2016 General Fund Non-Deptmental - Cont Svcs COMMUNICATION LEASING 324.97 231574 04/28/2016 General Fund Non-Deptmental - Cont Svcs COMMUNICATION LEASING 422.47 231574 04/28/2016 General Fund Non-Deptmental - Cont Svcs COMMUNICATION LEASING 422.47 Check Total: 1,267.39 231575 04/28/2016 State Asset Forfeiture SRF Equipt Over 5k-State Asst Forf DELL MARKETING LP 20,796.87 231575 04/28/2016 State Asset Forfeiture SRF Equipt Over 5k-State Asst Forf DELL MARKETING LP 7,313.74 Check Total: 28,110.61 231576 04/28/2016 General Fund H Pool /Bldg/Facilty Eureka Oxygen Co. 25.50 231576 04/28/2016 General Fund Senior Ctr Bldg/Facilty Eureka Oxygen Co. 26.08 231576 04/28/2016 General Fund Senior Ctr Bldg/Facilty Eureka Oxygen Co. 26.70 Check Total: 78.28 231577 04/28/2016 General Fund Supplies - Park Maint Friedman's -51.51 231577 04/28/2016 General Fund Supplies - Park Maint Friedman's 84.47 Check Total: 32.96 231578 04/28/2016 General Fund Supplies - Streets & Bike Grainger, Inc. -47.72 231578 04/28/2016 General Fund Supplies - Park Maint Grainger, Inc. 206.85 Page 25 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231578 04/28/2016 General Fund Supplies - PW Grainger, Inc. 66.85 231578 04/28/2016 General Fund Supplies - PW Grainger, Inc. 6.10 231578 04/28/2016 Water Utility Fund Supplies - WTR Entr Grainger, Inc. 12.01 231578 04/28/2016 General Fund Supplies - Park Maint Grainger, Inc. 65.17 231578 04/28/2016 General Fund Supplies - Park Maint Grainger, Inc. 109.30 231578 04/28/2016 General Fund Supplies - Streets & Bike Grainger, Inc. 378.52 231578 04/28/2016 Water Utility Fund Water Entr. /Water Meter Re Grainger, Inc. 15.06 231578 04/28/2016 General Fund Supplies - Streets & Bike Grainger, Inc. 265.45 231578 04/28/2016 General Fund Supplies - Park Maint Grainger, Inc. 91.44 231578 04/28/2016 General Fund Supplies - AS Grainger, Inc. 20.13 231578 04/28/2016 General Fund Magnolia Pool /Fac Maintenanc Grainger, Inc. 53.41 231578 04/28/2016 General Fund Supplies - PW Grainger, Inc. 58.91 231578 04/28/2016 Water Utility Fund Water Entr. Bldg/Facilty Grainger, Inc. 98.77 231578 04/28/2016 Water Utility Fund Supplies - WTR Entr Grainger, Inc. 12.82 231578 04/28/2016 General Fund Supplies - Park Maint Grainger, Inc. 192.86 231578 04/28/2016 General Fund Supplies - PW Grainger, Inc. 36.67 231578 04/28/2016 Water Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. 103.10 231578 04/28/2016 General Fund Ps Main Station Bldg/Facilty Grainger, Inc. -153.02 231578 04/28/2016 General Fund Publ Works Gen /Spec Dept Equ Grainger, Inc. -8.83 231578 04/28/2016 General Fund Supplies - Park Maint Grainger, Inc. -1,300.92 231578 04/28/2016 Water Utility Fund Supplies - WTR Entr Grainger, Inc. -3.68 231578 04/28/2016 Water Utility Fund Water Entr. /Small Tools Grainger, Inc. -140.81 231578 04/28/2016 General Fund H Pool Bldg/Facilty Grainger, Inc. -136.67 Check Total: 1.77 231579 04/28/2016 ISF - Fleet Fleet/Vehicle Repair & Maint John Deere Financial 313.47 231579 04/28/2016 ISF - Fleet Fleet/Vehicle Repair & Maint John Deere Financial 1.46 231579 04/28/2016 General Fund Sales Tax Payable John Deere Financial -1.46 Check Total: 313.47 231580 04/28/2016 Sewer Utility Fund Supplies - SWR Entr Kelly Moore Paint Company, Inc -218.38 231580 04/28/2016 General Fund Faclty Non-Routine Main - RPCC Kelly Moore Paint Company, Inc 1,776.17 Check Total: 1,557.79 231581 04/28/2016 ISF - Fleet Fleet(Vehicle Repair & Maint Powerplan 333.75 Check Total: 333.75 231582 04/28/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Redwood Lock & Key 16.77 231582 04/28/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Redwood Lock & Key 61.17 231582 04/28/2016 Water Utility Fund Water Entr. Bldg/Facilty Redwood Lock & Key 2.99 231582 04/28/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Redwood Lock & Key 11.15 231582 04/28/2016 General Fund City Hall Bldg/Facilty Redwood Lock & Key 36.81 231582 04/28/2016 Water Utility Fund Supplies - WTR Entr Redwood Lock & Key 211.56 Page 26 of 33 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 231583 04/28/2016 General Fund Supplies - Streets & Bike Reliable Hardware & Steel Co. 231583 04/28/2016 General Fund Supplies - Park Maint Reliable Hardware & Steel Co. 231583 04/28/2016 ISF - Fleet Fleet(Vehicle Repair & Maint Reliable Hardware & Steel Co. 231583 04/28/2016 General Fund Supplies - Park Maint Reliable Hardware & Steel Co. Check Total: 231584 04/28/2016 General Fund Supplies - B Pool SIERRA CHEMICAL CO 231584 04/28/2016 General Fund Supplies - H Pool SIERRA CHEMICAL CO 231584 04/28/2016 General Fund Supplies - M Pool SIERRA CHEMICAL CO 231584 04/28/2016 General Fund Supplies - H Pool SIERRA CHEMICAL CO Check Total: 231585-231641 VOID 231642 04/29/2016 Capital Projects Fund PR -79 Com Ctr Pkg Lot Overlay Accent Printing & Design 231462 04/29/2016 Sewer Captial Project Fund WW -17 Eastside Trunk Sewr Ph 3 Accent Printing & Design 231642 04/29/2016 Capital Projects Fund TR -26 Snyder Wideng-SW to MedC Accent Printing & Design Check Total: 231643 04/29/2016 General Fund Publ Works Gen /Telephone AT&T Check Total: 231644 04/29/2016 General Fund Pac /Telephone AT&T Check Total: 231645 04/29/2016 General Fund Publ Works Gen /Telephone AT&T Check Total: 231646 04/29/2016 General Fund Benecia Pool /Telephone AT&T Check Total: 231647 04/29/2016 General Fund R.P. Comm. Cntr /Telephone AT&T Check Total: 231648 04/29/2016 General Fund R.P. Comm. Cntr /Telephone AT&T Check Total: 231649 04/29/2016 General Fund City Hall Annex Bldg/Facilty B & L Glass Company Check Total: Page 27 of 33 Void Amount 340.45 -305.30 670.34 31.81 64.89 461.74 -60.00 -60.00 -120.00 1,417.32 1,177.32 8.26 45.46 152.91 206.63 17.41 17.41 167.85 167.85 34.83 34.83 19.27 19.27 55.78 55.78 36.71 36.71 420.43 420.43 Check Number Check Date 231650 04/29/2016 231650 04/29/2016 231650 04/29/2016 231651 231652 231653 231654 231655 231655 231655 231655 231655 231655 231655 231655 231655 231655 231655 231655 231655 231656 231657 231657 231657 231657 231657 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 04/29/2016 Fund Name General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Capital Projects Fund General Fund General Fund General Fund Capital Projects Fund Capital Projects Fund Capital Projects Fund General Fund General Fund Casino Public Service General Fund General Fund Casino Public Service Account Name Fire /Contractual S Sales Tax Payable Fire /Contractual S Sports Center /Contractual S Supplies - Park Maint Police/S.A Exams 2297 Revenue - DS 2297 Expenses Developer Refundable Deposits 2297 Revenue - DS 2297 Expenses Developer Refundable Deposits University Dist. Specific Plan Developer Refundable Deposits 2297 Revenue - DS 2297 Expenses Southeast Dist. Specific Plan Southeast Dist. Specific Plan University Dist. Specific Plan POST Training & Travel -Police Streets & Bike /Contractual S RPSC/ Contracted Services JEPA Mtn/Contractual Services Streets & Bike /Contractual S RPSC/ Contracted Services Page 28 of 33 Vendor Name BAUER COMPRESSORS BAUER COMPRESSORS BAUER COMPRESSORS Check Total Yolanda Bennett Check Total: BOLT STAFFING SERVICE, INC Check Total: CA DMV Check Total: Co of Sonoma, Dept of Health Sen Check Total: CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc CSG Consultants Inc Check Total Meg Davis Check Total: DC Electric Group Inc. DC Electric Group Inc. DC Electric Group Inc. DC Electric Group Inc. DC Electric Group Inc. Check Total Void Amount 0.48 -0.48 1,003.92 1,003.92 248.60 248.60 226.64 226.64 52.00 52.00 5,400.00 5,400.00 -160.00 160.00 160.00 -80.00 80.00 80.00 320.00 720.00 -720.00 720.00 240.00 960.00 10,080.00 12,560.00 270.00 270.00 4,663.75 430.50 143.50 3,594.82 69.20 8,901.77 Check Number Check Date Fund Name Account Name 231658 04/29/2016 ISF - Information Technology IT/ Equipment Lease 231658 04/29/2016 ISF - Information Technology IT/ Equipment Lease 231659 04/29/2016 General Fund Pac /Concessions 231660 04/29/2016 Water Utility Fund Water Entr. /C/0 -Vehicles/ 231660 04/29/2016 General Fund Park Maint /C/0 -Vehicles/ 231660 04/29/2016 General Fund Streets/Bikes/c/o vehicles 231661 04/29/2016 Water Utility Fund Water Entr/Contractual Svs 231661 04/29/2016 Sewer Utility Fund Sewer Entr/Contractual Svs 231661 04/29/2016 Sewer Utility Fund Supplies - SWR Entr 231662 04/29/2016 General Fund Ps Main Station /Bldg/Facilty 231663 04/29/2016 General Fund Pac /Facility Repa 231663 04/29/2016 General Fund Pac /Facility Repa 231664 04/29/2016 ISF - Fleet Fleet/Vehicle Repair & Maint 231664 04/29/2016 General Fund Sales Tax Payable 231664 04/29/2016 ISF - Fleet Fleet/Vehicle Repair & Maint 231665 231666 231666 231666 231666 231666 231666 231667 04/29/2016 Successor Agency Housing Fund Avram & Comm Dem-NonCap Vendor Name Dell Financial Services Dell Financial Services Check Total: Department of Alcoholic Beverage Check Total: Downtown Ford Sales Downtown Ford Sales Downtown Ford Sales Check Total: Eureka Oxygen Co. Eureka Oxygen Co. Eureka Oxygen Co. Check Total: First Alarm Sercurities Services Check Total: Fishman Supply Company Fishman Supply Company Check Total: GCR Tires & Service GCR Tires & Service GCR Tires & Service Check Total: GHD Page 29 of 33 Void Amount 53.78 92.11 145.89 500.00 500.00 115,508.13 34,978.65 31,978.24 182,465.02 114.25 114.25 153.89 382.39 878.00 878.00 575.58 -293.85 281.73 0.61 -0.61 1,563.22 1,563.22 13,900.00 13,900.00 15,022.53 82,623.88 277,916.69 -751.13 -13,895.83 -4,131.19 356,784.95 43.50 Check Total: 04/29/2016 Capital Projects Fund PR -79 Com Ctr Pkg Lot Overlay GHILOTTI CONSTRUCTION CO 04/29/2016 Sewer Captial Project Fund WW -17 Eastside Trunk Sewr Ph 3 GHILOTTI CONSTRUCTION CO 04/29/2016 Capital Projects Fund TR -26 Snyder Wideng-SW to MedC GHILOTTI CONSTRUCTION CO 04/29/2016 Capital Projects Fund Retention Payable - CIP GHILOTTI CONSTRUCTION CO 04/29/2016 Capital Projects Fund Retention Payable - CIP GHILOTTI CONSTRUCTION CO 04/29/2016 Sewer Captial Project Fund Retention Payable - SWR CIP GHILOTTI CONSTRUCTION CO Check Total: 04/29/2016 General Fund R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. Page 29 of 33 Void Amount 53.78 92.11 145.89 500.00 500.00 115,508.13 34,978.65 31,978.24 182,465.02 114.25 114.25 153.89 382.39 878.00 878.00 575.58 -293.85 281.73 0.61 -0.61 1,563.22 1,563.22 13,900.00 13,900.00 15,022.53 82,623.88 277,916.69 -751.13 -13,895.83 -4,131.19 356,784.95 43.50 Check Number Check Date Fund Name Account Name Vendor Name 231667 04/29/2016 General Fund SC/ Repairs & Maintenance Grainger, Inc. Check Total: 231668 04/29/2016 ISF - I.nformation Technology Contractual Services Granicus Inc 231668 04/29/2016 ISF - Information Technology Contractual Services Granicus Inc Check Total: 231669 04/29/2016 General Fund Rec Ref Clearing Bryan Gross Check Total 231670 04/29/2016 General Fund Warren K. Hopkins Check Total: 231671 04/29/2016 ISF - Fleet Fleet/Vehicle Repair & Maint John Deere Financial 231671 04/29/2016 ISF - Fleet Fleet/Vehicle Repair & Maint John Deere Financial 231671 04/29/2016 General Fund Sales Tax Payable John Deere Financial Check Total: 231672 04/29/2016 General Fund Faclty Non -Routine Main - RPCC Kelly Moore Paint Company, Inc 231672 04/29/2016 General Fund Supplies - PW Kelly Moore Paint Company, Inc Check Total: 231673 04/29/2016 Sewer Utility Fund Sewer Entr. Bldg/Facilty Leo's Roofing, Inc. 231673 04/29/2016 General Fund City Hall Bldg/Facilty Leo's Roofing, Inc. Check Total: 231674 04/29/2016 General Fund Productions/Marketing North Bay Bohemian Check Total: 231675 04/29/2016 General Fund Supplies - FIN Office Depot Check Total: 231676 04/29/2016 Water Utility Fund Water Entr/Contractual Svs OFFICE TEAM 231676 04/29/2016 Sewer Utility Fund Sewer Entr/Contractual Svs OFFICE TEAM Check Total: 231677 04/29/2016 ISF - Information Technology Training & Travel - ISF IT ONLC Training Centers Check Total: 231678 04/29/2016 Sewer Utility Fund System Repair - SWR Entr Pace Supply 231678 04/29/2016 Water Utility Fund System Repair - WTR Entr Pace Supply Page 30 of 33 Void Amount 75.27 118.77 700.00 100.00 800.00 27.00 27.00 818.54 818.54 345.88 1.61 -1.61 345.88 1,212.58 362.75 1,575.33 1,750.00 345.00 2,095.00 270.00 270.00 380.61 380.61 519.28 519.28 1,038.56 2,795.00 2,795.00 753.64 176.72 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231678 04/29/2016 Water Utility Fund System Repair - WTR Entr Pace Supply 176.72 Check Total: 1,107.08 231679 04/29/2016 General Fund James Park 380.00 Check Total: 380.00 231680 04/29/2016 General Fund Del Patton 248.90 Check Total: 248.90 231681 04/29/2016 General Fund James Pekkain 900.00 Check Total: 900.00 231682 04/29/2016 General Fund Police /Contractual S Red Cloud, Inc. 2,670.00 Check Total: 2,670.00 231683 04/29/2016 General Fund Supplies - PW Redwood Lock & Key 45.35 231683 04/29/2016 General Fund Supplies - PW Redwood Lock & Key 302.66 Check Total: 348.01 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 1,307.31 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 107.66 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 107.66 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 215.55 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 218.55 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 107.66 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 107.82 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 209.82 231684 04/29/2016 General Fund City Hall - Water CITY OF ROHNERT PARK 440.39 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 71.09 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.33 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.06 231684 04/29/2016 General Fund Water - Non Deptmt'l CITY OF ROHNERT PARK 69.70 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.06 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 79.32 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 69.70 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 41.52 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.06 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.06 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 69.70 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 69.70 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 73.04 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.06 Page 31 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.06 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 122.54 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 69.70 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.45 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.06 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 38.06 231684 04/29/2016 General Fund Streets/ Water CITY OF ROHNERT PARK 215.32 231684 04/29/2016 General Fund B Pool/ Water CITY OF ROHNERT PARK 331.92 231684 04/29/2016 General Fund Public Works / Water CITY OF ROHNERT PARK 188.18 Check Total: 4,675.11 231685 04/29/2016 General Fund POST Training & Travel -Police SANTA ROSA JR COLLEGE 15.00 Check Total: 15.00 231686 04/29/2016 General Fund POST Training & Travel -Police SANTA ROSA JR COLLEGE 128.00 Check Total: 128.00 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Appz 554.14 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Appe 159.00 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career AppE 17.29 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career AppE 339.03 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career App, 511.13 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Appz 511.13 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career AppE 511.13 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Appz 1,179.94 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career AppE 1,179.94 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career AppE 84.26 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Appe 1,179.94 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Appe 1,179.94 231687 04/29/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career AppE 511.13 Check Total: 7,918.00 231688 04/29/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 825.29 231688 04/29/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials -1.00 231688 04/29/2016 General Fund Sales Tax Payable Shamrock Materials 1.00 Check Total: 825.29 231689 04/29/2016 General Fund Douglas Smith 860.65 Check Total: 860.65 231690 04/29/2016 General Fund H Pool /Bldg/Facilty Sonoma County Environmental HeE 362.00 231690 04/29/2016 General Fund Pac /Concessions Sonoma County Environmental HeE 362.00 Page 32 of 33 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231690 04/29/2016 General Fund Benecia Pool Bldg/Facilty Sonoma County Environmental He, 362.00 Check Total: 1,086.00 231691 04/29/2016 General Fund Productions/Marketing Sonoma Media Investments -Advert: 2,184.18 231691 04/29/2016 General Fund Productions/Marketing Sonoma Media Investments -Advert: 2,054.08 Check Total: 4,238.26 231692 04/29/2016 General Fund Training & Travel - Fire State Fire Training 65.00 Check Total: 65.00 231694 04/29/2016 General Fund Supplies - Police SUN BADGE CO 724.23 Check Total: 724.23 231695 04/29/2016 ISF - Information Technology Telephone - IT TELEPHONETICS 474.90 Check Total: 474.90 231696 04/29/2016 General Fund Econ Dev/Contractual Se The Concord Group 13,000.00 Check Total: 13,000.00 231697 04/29/2016 General Fund John Thompson 412.30 Check Total: 412.30 231698 04/29/2016 General Fund Park Maint /Contractual S UCPNB 790.92 231698 04/29/2016 General Fund City Hall/ Contractual Service UCPNB 216.66 231698 04/29/2016 General Fund R.P. Comm. Cntr /Contractual S UCPNB 540.15 231698 04/29/2016 General Fund Streets & Bike /Contractual S UCPNB 324.09 231698 04/29/2016 General Fund City Hall Annex Bldg/Facilty UCPNB 324.09 231698 04/29/2016 General Fund Park Maint /Contractual S UCPNB 648.18 231698 04/29/2016 General Fund Park Maint /Contractual S UCPNB 864.24 Check Total: 3,708.33 Report Total: 1,183,700.35 Page 33 of 33 SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE May 10, 2016 Check Numbers: 231693 $787.50 Dated: April 29, 2016 TOTAL $787.50 Accounts Payable Checks for Approval User: gburke Printed: 5/3/2016 - 12:25 PM Check Number Check Date 231693 04/29/2016 Fund Name Successor Agency to the CDC Account Name Legal Services Page 1 of 1 �nttxuser P,t�� nrfIP.+aargll� Vendor Name Betsy Strauss Void Amount 787.50 Check Total: 787.50 Report Total: 787.50 i�HN E RT P,,Rk ,,,+ Mission Statement '� 62 We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." 0,00 CALIFDR'�`�4P CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 10, 2016 Department: Public Safety, Fire Division Submitted By: Daniel Adam, Fire Marshal Prepared By: Daniel Adam, Fire Marshal Agenda Title: Declaration of Weed Abatement RECOMMENDED ACTION: Staff recommends that the City Council take the following actions: ITEM NO. 7C1 • Adopt the resolution declaring weeds to be a nuisance, identifying properties and setting a public hearing. BACKGROUND: Each year the City Council adopts resolutions declaring weeds to be a nuisance and directing property owners to abate the weeds or be subject to City -initiated abatement through the use of a contractor. SUMMARY: A citywide inspection for lots and properties for compliance of the Weed Abatement Standards has been completed. Applicable property owners will be contacted by letter, phone or e-mail to remind them about the annual process of cutting hazardous vegetation. Late spring rains could create the need for property owners to cut twice and final compliance could be delayed. This program has been successful for years and has been able to achieve 100 percent compliance. We hope to continue that successful record. As per the State Government Code and our own Municipal Code, written notices to abate will be mailed to non-compliant property owners. Also, a notice will be published twice in the Community Voice regarding the Weed Abatement Protest Hearing scheduled for May 24, 2016. Inspections for compliance of the properties noted in violation are scheduled to begin May 25, 2016, with abatements intended to begin June 7, 2016. Department Head Approval Date: 3-31-16 By: Brian Masterson City Manager Approval Date: 3-31-16 By: Darrin Jenkins City Attorney Approval Date: N/A Attachments (list in packet assembly order): 1) Resolution 2) Exhibit A to the Resolution: Properties list - Potential Mitigation Sites 3) Sample Letter -To property owner RESOLUTION 2016-39 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK DECLARING WEEDS TO BE A NUISANCE AND PROVIDING FOR WEED ABATEMENT PURSUANT TO GOVERNMENT CODE SECTIONS 39560 THROUGH 39588; ARTICLE 2 - ALTERNATIVE PROCEDURES FOR WEED AND RUBBISH ABATEMENT AND SETTING PUBLIC HEARING WHEREAS, there exists on numerous lots and parcels of real property within the City of Rohnert Park weeds, dry grass, stubble, brush, litter and other flammable material which creates a fire hazard; WHEREAS, for the last several decades, the City of Rohnert Park has ordered the abatement of such weeds, dry grass, stubble, brush, litter and other flammable materials; WHEREAS, the City has traditionally achieved 100 percent compliance from affected property owners; and WHEREAS, the City desires to continue with an annual weed abatement program to protect the public health, peace, and welfare. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK that the weeds, dry grass, stubble, brush, litter and other flammable material endangers the public safety by creating a fire hazard and constitutes a public nuisance and shall be abated as such. BE IT FURTHER RESOLVED that the Department of Public Safety of the City of Rohnert Park has prepared a listing of each such lot or parcel describing it by the street name and the Assessor's Parcel Number according to the official City Assessment Map, a copy of such listing is attached hereto as Exhibit "A." BE IT FURTHER RESOLVED that notice shall be given to destroy, remove and clear dry weeds, grass, stubble, brush, litter and other flammable materials existing on said lots or parcels within the City of Rohnert Park, and a hearing on said matters is hereby set for May 24th, 2016, at the hour of 6:00 p.m., in the City Hall Council Chamber, Rohnert Park, California. BE IT FURTHER RESOLVED that the Department of Public Safety of the City of Rohnert Park is hereby directed to give notice of such public hearing to the owners of the lots or parcels subject to this resolution in accordance with Section 39567.1 of the Government Code of the State of California. BE IT FURTHER RESOLVED that the Fire Marshal of the City of Rohnert Park is hereby designated as the person referred to in Government Code Sections 39560, et. seq. as "Superintendent" and shall have all the powers and perform all of the duties and acts as therein specified. BE IT FURTHER RESOLVED that in addition to the notice requirements set forth in Sections 39564 through and including 39567.1 of the Government Code, the City Clerk of the City of Rohnert Park is hereby directed to cause to be published twice in a newspaper of general circulation, notice of (1) this resolution, (2) the direction to property owners to destroy, remove and clear dry weeds, grass, stubble, brush, litter and other flammable materials, and (3) the public hearing to hear objections from property owners regarding the destruction or removal of such weeds and other materials, the first publication of which shall be not less than ten (10) days prior to said public hearing. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 10th day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Exhibit A: Properties List — Potential Mitigation Sites AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) 2016-39 Page 2 Exhibit A to the Resolution: Weed Abatement 2016 Properties List - Potential Mitigation Sites # Street Name Street # APN Comment Status Done 1 Business Park Dr 5302 143-040-111 Press Democrat Robert 427Mendocino Av, Santa Rosa, CA 95401-6313 2 Business Park Dr 5354 143-040-064 Ken Blackman kblackman@callatg.com Field is seeded every year. West Field. C B Properties Inc 2375 1 Hardies Ln, Santa Rosa, CA 95403 3 Cala Way 1209 158-270-065 Steven Scarpa Paul 415-320-2928 5 Carlson Court 689 143-930-053 John Rosenbach 655 Carlson Ct 537-1009 (707) 586-5483 6 Cascade Court 160 143-021-006 Headley Properties Llc. 1310 Clegg St. Pet. CA 94954 Burt Bangsurg 481-1580 8 City Center Drive 415 143-051-066 City owned: Will be mowed by Public Works - Behind Vet Building 9 lCommerce Blvd 5900 143-021-064 Ken Elie 7 Forest Trail Petaluma CA 94952 481-5747 cell 10 Commerce Blvd 6001 143-021-036 1 Expressway Self Storage - Angie & Ron Watkins (same address) 588-8878 11 Commerce @ Golf Course N/A - City owned: Will be mowed by Public Works - Next to roadway - west side 12 Commerce @ Redwood N/A - City owned: Will be mowed by Public Works - Next to sidewalk - south side 13 East Cotati Ave 1445 143-340-061 Steven J Scarpa 235 Posada Del Sol Novato CA 94949 415 382-0800 Paul 415-320-2928 14 Labath Ave 5870 143-040-124 City owned: Will be mowed by Public Works - Old R P Statium Area Laguna De Santa Rosa Flood Control 15 Channel Santa Rosa Water Agency - John Nehouse 521-1845 16 Martin Ave 405 143-040-120 TRO Ashley Furniture 17 Martin Ave 611 143-930-061 Robert Clibion PO Box 2283 Sebastopol, CA 95473-2283 - Land Management A.M.L. Management, P.O. Box 2664, Granite Bay, CA 95746. 18 Medical Center Drive 1385 159-460-027 Oakview Apts owns (Kisco) called John Spoa - Maintenance @ 585-1800 20 Medical Center Drive 1371 159-460-004 FARVEL Corp. P.O.Box 751401 Petaluma, CA 94954 Ginny Gilvin 769-7180 Century 21. Maintained by Oak View Kim @ 585-1800 21 Medical Center Drive 1401 159-460-005 Santa Rosa Health System 1165 Montgomery Dr. SR 546-3210 22 Medical Center Drive 159-046-026 Oakview Apts owns (Kisco) called John Spoa - Maintenance or Kim @ 585-1800 23 Padre Parkway 6 143-051-071 Lewis Epstein 614 Vermonts St. San Fran CA 94107 (415)826-3488H 24 Park Court n/o 655 143-040-068 USA Trust C/O Bureau of Indian Affairs. 2800 Cottage Way Sacramento, CA 95825 25 Petaluma Hill Rd 5992 045-262-003 1 North Bay Title Company C/O Quaker Hill Development Corp. PO BOX 2240, Healdsburg, CA 95448 26 Petaluma Hill Rd 5996 045-262-004 Vast Oak Properties C/O Craig Harrington. PO BOX 2240, Healdsburg, CA 95448 27 Professional Center Ct 310 143-490-022 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell 28 R. P. Expressway 330 143-391-087 Phan Long 203 Loma Linda Ct. Cotati, CA 94931 - Valley Furniture 29 R. P. Expressway 5529 047-131-024 North Bay Title Company. C/O Quaker Hill Development Corp. PO BOX 2240, Healdsburg, CA 95448 31 R. P. Expressway 16539 047-131-019 Vast Oak Properties. C/O Craig Harrington. PO BOX 2240, Healdsburg, CA 95448 32 R. R. Tracks thru Town I RRX R R Tracks I SMART -(415) 226-0880 John 521-0717 35 Redwood Drive 16258 143-391-091 1 Codding Enterprise - 795-3550 (front of Hampton) Exhibit A to the Resolution: Weed Abatement 2016 Properties List - Potential Mitigation Sites 37 Street Name Street # APN Comment 38 1 Redwood Drive 6603 143-391-080 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell 39 Redwood @ Wilfred N/A 045-081-007 Near intersection of Redwood @ Wilfred - Owned by City of RP 40 Redwood @ Wilfred N/A 045-082-001 Near intersection of Redwood @ Wilfred - Owned by City of RP 41 Southwest Blvd 1 143-150-056 Swest Blvd @ Commerce Ernest McCulloh PO Box 635 Cobb, CA 95426 321-0715 or 928-5711 42 Southwest Blvd 435 143-370-010 Old Fire station 43 State Farm Drive 5980 153-021-080 Bruce Buchanan 5980 State Farm Drive 584-4643 44 State Farm Drive 6020 143-021-079 Keegan & Coppin - Shawn Johnson 528-1400 45 Valley House 1200-1300 046-051-045 Codding Enterprises 795-3990 46 Cascade Ct. 143-021-003 Burge, Kenneth M. & Sharon L., P.O. Box 4559, Santa Rosa, CA 95402. ph. 707-795-0247 (yellow pages). Also have address of 4999 Acacia Way, Penngrove, CA 94951 47 Snyder Ln. 5040 045-253-007 Cory Creath & Jennifer Linden, 305 Scott St., Mill Valley, CA 94941. Ph: 415-383-9369 48 Keiser Ave 1220 045-253-009 thru -012 Phyllis Gee, 1170 Harvard Dr., Santa Rosa, CA 95405 Leland Gee (707)-481-1553 49 Keiser Ave 1649 045-262-002 North Bay Title PO BOX 2240 Healdsburg, CA 95448 50 W Illis Ave 4657 045-075-005 Sebastopol CO-OP LLC, PO Box 11218, Santa Rosa, CA 95406 Brett Martin 578-8726 or 321-3707 Ben Martin 494-3849 51 lWillis Ave 14655 045-075-008 IJoe Roza 303-3334, 584-5880. Tom Robert 4649 Dowdell Ave., Santa Rosa, CA 95407 # Street Name street # APN Comment Map Page Update on Status 1 City Center Drive 415 143-051-066 City owned: Will be mowed by Public Works - Behind Vet Building 7 2 Commerce @ Golf Course N/A - City owned: Will be mowed by Public Works - Next to roadway - west side 1 3 Commerce @ Redwood N/A - City owned: Will be mowed by Public Works - Next to sidewalk - south side 1 4 Labath Ave 5870 143-040-116 City owned: Will be mowed by Public Works - Old R P Statium Area 3 5 Medical Center Drive 1385 159-460-027 City owned: Will be mowed by Public Works - IFO Oak Veiw Apartments 8 6 Redwood @ Wilfred N/A 045-081-007 Near intersection of Redwood @ Wilfred - Owned by City of RP 1 7 Redwood @ Wilfred N/A 045-082-001 Near intersection of Redwood @ Wilfred - Owned by City of RP 1 Exhibit A to the Resolution: Weed Abatement 2016 Properties List - Potential Mitigation Sites # Street Name Street # APN Comment Status Done 1 Business Park Dr 5302 143-040-135 Sonoma Media Investment, LLC, C/o Stephen Daniels, 427 Mendocino Av, Santa Rosa, CA 95401-6313 Tall Grass 2 Business Park Dr 0 143-040-134 Ken Blackman kblackman@callatg.com Field is seeded every year. West Field. C B Properties Inc 2375 Hardies Ln, Santa Rosa, CA 95403 Tall Grass 3 Cala Way 1209 158-270-065 Steven Scarpa Paul 415-320-2928 Tall Grass 4 Carlson Court 689 143-930-053 Leo PennacchioTr, 1408 OWL POINT, SANTA ROSA CA 95409 655 Carlson Ct Tall Grass 5 Cascade Court 160 143-021-006 Headley Properties Lie. 384 TESCONI CT, SANTA ROSA CA 95401 St. Pet. CA 94954 Burt Bangsurg 481-1580 Tall Grass 6 City Center Drive 415 143-051-066 City owned: Will be mowed by Public Works - Behind Vet Building Mowed 7 Commerce Blvd 5900 143-021-064 Ken Elie 7 Forest Trail Petaluma CA 94952 481-5747 cell Tall Grass 8 Commerce Blvd 6001 143-021-036 Expressway Self Storage - Angie & Ron Watkins (same address) 588-8878 Mowed 9 East Cotati Ave 1445 143-340-061 Steven J Scarpa 235 Posada Del Sol Novato CA 94949 415 382-0800 Paul 415-320-2928 Tall Grass 10 Labath Ave 5870 143-040-124 City owned: Will be mowed by Public Works - Old R P Statium Area Tall Grass Laguna De Santa Rosa Flood Control 11 Channel Santa Rosa Water Agency - John Nehouse 521-1845 Mowed 12 Martin Ave 405 143-040-120 CODDING ENTERPRISES, PO BOX 3550, ROHNERT PARK CA 94927-3550 Tall Grass 13 Martin Ave 611 143-930-061 WINE BOX LLC, PO BOX 908, GONZALEZ CA 93926 A.M.L. Management, P.O. Box 2664, Granite Bay, CA 95746. Tall Grass 14 Medical Center Drive 1385 159-460-027 Oakview Apts owns (Kisco) called John Spoa - Maintenance @ 585-1800 KSL ROHNERT PARK II LP, C/O KISCO SEP Tall Grass 15 Medical Center Drive 1371 159-460-004 PHILON PROPERTIES, C/O FARELLA BRAUN & MARTEL LLP, 235 MONTGOMERY ST 17TH FL, SAN FRANCISCO CA 94104 Tall Grass 16 Medical Center Drive 1401 159-460-005 Santa Rosa Health System 1165 Montgomery Dr. SR 546-3210 Tall Grass 17 Medical Center Drive 1451 159-460-020 SANTA ROSA HEALTH SYSTEM, C/O MEM HOSP/ADMINISTR-CONTROLLER, 1165 MONTGOMERY DR, SANTA R Tall Grass 18 Padre Parkway 6 143-051-071 Lewis Epstein 614 Vermonts St. San Fran CA 94107 (415)826-3488H Tail Grass 19 Park Court n/o 655 143-040-068 USA Trust C/O Bureau of Indian Affairs. 2800 Cottage Way Sacramento, CA 95825 Mowed 20 Petaluma Hill Rd 5992 045-262-003 North Bay Title Company C/O Quaker Hill Development Corp. PO BOX 2240, Healdsburg, CA 95448 Tall Grass 21 Petaluma Hill Rd 5996 045-262-004 Vast Oak Properties C/O Craig Harrington. PO BOX 2240, Healdsburg, CA 95448 Tall Grass 22 Petaluma Hill Rd 7279 047-111-055 1 REDWOOD EQUITIES INVESTMENTS LLC ET, PO BOX 2357, HEALDSBURG CA 95448 Tall Grass 23 Professional Center Ct 310 143-490-022 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell Mowed 24 R. P. Expressway 380 143-391-087 Phan Long 203 Loma Linda Ct. Cotati, CA 94931 - Valley Furniture Tall Grass 25,R. P. Expressway 5529 047-131-024 North Bay Title Company. C/O Quaker Hill Development Corp. PO BOX 2240, Healdsburg, CA 95448 Under Construction 26 R. P. Expressway 6539 047-131-019 Vast Oak Properties. C/O Craig Harrington. PO BOX 2240, Healdsburg, CA 95448 Under Construction 27 R. R. Tracks thru Town RRX R R Tracks SMART -(415) 226-0880 John 521-0717 28 Redwood Drive 6258 143-391-091 lCodding Enterprise - 795-3550 (front of Hampton) Mowed 31 Redwood Drive 6603 143-391-080 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell Tall Grass 32 Southwest Blvd 1 143-150-056 Swest Blvd @ Commerce TARIQ MOHAMMAD, 7763 BERNICE CT, ROHNERT PARK CA 94928 Tall Grass 33 Southwest Blvd 435 143-370-010 Old Fire station Mowed 34 1 State Farm Drive 15980 143-021-080 Bruce Buchanan 5980 State Farm Drive 584-4643 Mowed Updated 5/9/2016 Exhibit A to the Resolution: Weed Abatement 2016 Properties List - Potential Mitigation Sites # Street Name Street # APN Comment Status Done 35 State Farm Drive 6020 143-021-079 PACIFIC BELL, C/O PROPERTY TAX GROUP, 430 BUSH ST FL 3, SAN FRANCISCO CA 94108-3735 Tall Grass 36 Valley House 1200-1300 046-051-045 Sonoma Mountain Village LLC, PO Box 3550, RP CA 94928 795-3990 Tall Grass Burge, Kenneth M. & Sharon L., P.O. Box 4559, Santa Rosa, CA 95402. ph. 707-795-0247 (yellow pages). Also have Mowed 37 Cascade Ct. 143-021-003 address of 4999 Acacia Way, Penngrove, CA 94951 38 Snyder Ln. 5040 045-253-007 Cory Creath & Jennifer Linden, 305 Scott St., Mill Valley, CA 94941. Ph: 415-383-9369 Tall Grass 045-253-009 Tall Grass 39 Keiser Ave 1220 thru -012 Phyllis Gee, 1170 Harvard Dr., Santa Rosa, CA 95405 Leland Gee (707)-481-1553 Sebastopol CO-OP LLC, PO Box 11218, Santa Rosa, CA 95406 40 Willis Ave 4657 045-075-005 Brett Martin 578-8726 or 321-3707 Ben Martin 494-3849 Tall Grass 41 Willis Ave 4655 045-075-008 Tom Robert 4649 Dowdell Ave., Santa Rosa, CA 95407 Tall Grass Updated 5/9/2016 # Street Name street # APN Comment Map Page Update on Status 1 City Center Drive 415 143-051-066 City owned: Will be mowed by Public Works - Behind Vet Building 7 Mowed 4 Labath Ave 5870 143-040-116 City owned: Will be mowed by Public Works - Old R P Statium Area 3 Tall Grass 5 Medical Center Drive 1385 159-460-027 City owned: Will be mowed by Public Works - IFO Oak Veiw Apartments 8 Tall Grass INERT p CITY OF ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY POLICE AND FIRE SERVICES May 10th, 2016 Property Owner PO BOX 1234 Rohnert Park, CA 94928 RE: 1234 OAK Street, Rohnert Park, CA 94928 Brian Masterson, Director - APN # 123-456-789 The City receives dozens of complaints each year from concerned citizens about weeds, dry grass, and brush. To address these concerns, most cities use a very formal "Weed Abatement" process. Rohnert Park would prefer to work with you to maintain your property safely and address the concerns of your neighbors. During the month of May we toured the City of Rohnert Park to locate properties that may be cause for concern. Your property located at 1234 OAK Street has grass and brush or weeds that pose a threat to your property and that of your neighbors. We would like to work with you to alleviate this potential fire danger. Although the City does not have the resources to mow the property, we do have contacts with contractors, mowing services, and landscaping companies. To prevent your property from being subject to the weed abatement program, it is necessary for you to clear the weeds, tall grass, and debris. We are asking that you clear your property immediately of grass, brush, or weeds that may become a hazard during these summer months. A small investment now will help to alleviate serious potential for fire and property loss later. It is your responsibility to keep the property clear of weeds and grass year round — not just during summer months. If you would like specific information as to when the best time to mow is, how high you can leave the grass, or what to do later in the year, please feel free to call my office at 707 584-2641. Thank you for this opportunity to work with you. Sincerely, Dan Adam Fire Marshal 500 CITY CENTER DRIVE — ROHNERT PARK, CALIFORNIA — 94928-2118 Phone: (707) 584-2600 fax: (707) 584-2683 �,O"Ni; k7 Pp �� ITEM NO. 7C2 Mission Statement �� "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " 'Cp L1F010;0' CITY OF ROHNERT PARK CITY COUNC.II, AGFNDA RFPORT Meeting Date: May 10, 2016 Department: Department of Public Safety Submitted By: Brian Masterson, Director of Public Safety Prepared By: Tracy Rankin, Human Resources Analyst Agenda Title: Consider a Change in Job Description and Salary Range for Records Supervisor and Adjusting the Allocated Position from Records Supervisor to Property and Records Supervisor RECOMMENDED ACTION: Adopt a Resolution authorizing and approving a change in job description and salary range for Records Supervisor and adjusting the allocated position from Records Supervisor to Property and Records Supervisor. BACKGROUND: On July 28, 2015, Council approved the conversion of a Community Services Officer position to Property Technician pursuant to Resolution No. 2015-126. The Property Technician position was previously eliminated due to budget constraints. In December 2015, during the recruitment process for the Property Technician, it was discovered that although the position was designated as reporting to the Records Supervisor, the job description and job title for the Records Supervisor had not been updated to reflect the changes in the Department's reporting structure to include oversight and supervision of the property and evidence function. ANALYSIS: Staff initiated a job analysis and salary survey of comparator and local cities with comparable positions to determine the appropriate salary range for a Property and Records Supervisor. While none of the comparable positions specifically supervised records and property/evidence, several were responsible for oversight and supervision of records and at least one other public safety function (such as dispatch). As indicated in the attached salary survey, staff determined that the City's current salary range for Records Supervisor was approximately 10.5% - 12% below average for comparator cities and 7.5% - 9.25% below local cities for positions that supervised more than one function. With a 5% increase to base salary (and inclusion in the same range as Public Works Inspector and Senior Engineering Technician), the range would still fall 6% - 7.5% below comparator cites and 3% - 4.75% below local cities. With a 10% increase to base salary (and inclusion in the same range as Environmental Coordinator and Project Coordinator), the salary range would only be 1.25% - 3.00% below our comparators, and 2% over local cities for starting salary. ITEM NO. 7C2 Based on the salary survey, and in order to maintain internal equity, staff recommends placement of the Property and Records Supervisor in the Rohnert Park Employees' Association (RPEA) unit in existing range 85-X $5,399 - $6,562, which is above the current salary range of the Records Supervisor position: CURRENT: Position Title Mo Salary Range Unit Range Records Supervisor $4,897 - $5,952 RPEA 81-X PROPOSED: Position Title Mo Salary Range Unit Range Property and Records Supervisor $5,399 - $6,562 RPEA 85-X The Property and Records Supervisor would be assigned to the incumbent currently in the Records Supervisor position and does not change existing staffing levels. The Property and Records Supervisor would continue to report to and receive direction from the Public Safety Commander. STRATEGIC PLAN ALIGNMENT: Goal A: Practice participative leadership at all levels. Strategies: Implement organization development, including succession planning, and workforce development through training and other practices. This recommended change from Records Supervisor to Property and Records Supervisor at an increased salary range fits the City's strategic plan by ensuring that positions are filled with qualified candidates at the appropriate level to meet the current and future needs of the City. Goal C: Ensure the effective delivery of public services. Strategies: Improve accountability and continuous improvement through performance measurement and managing for results. Creating and maintaining accurate job descriptions for the City's positions allows for realistic and effective performance measurement. OPTIONS CONSIDERED: Option 1: The City would add a Property and Records Supervisor and eliminate the Records Supervisor for a net change of 0.0 FTE. The new job description would be adopted and salary range based on the salary survey. Recommended. This option is recommended. Option 2: The City would continue with the position as a Records Supervisor. Not Recommended. The current job title and job description do not accurately reflect the duties performed by the positon and the salary range is not competitive. 2 ITEM NO. 7C2 FISCAL IMPACT/FUNDING SOURCE: Staff recommends that the Council approve a change in the allocation in the FY 2015-16 budget from the position of Records Supervisor to Property and Records Supervisor retroactively to December 14, 2015 when it was initially discovered that the Records Supervisor job description needed to be updated. The fiscal impact of this change for the remainder of the 2015-16 fiscal year is $3,660. The ongoing fiscal impact is an increase of approximately $7,320/year. These amounts can be absorbed in the Public Safety budget. Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 04/27/16 Attachments (list in packet assembly order): 1. Resolution Authorizing and Approving a Change in Job Description and Salary Range for Records Supervisor and Adjusting the Allocated Position from Records Supervisor to Property and Records Supervisor 2. Job Description for Property and Records Supervisor 3. Salary Survey — Property and Records Supervisor RESOLUTION NO. 2016-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A CHANGE IN JOB DESCRIPTION AND SALARY RANGE FOR RECORDS SUPERVISOR AND ADJUSTING THE ALLOCATED POSITION FROM RECORDS SUPERVISOR TO PROPERTY AND RECORDS SUPERVISOR WHEREAS, the job description and job title for the Records Supervisor had not been updated to reflect the changes in the Department's reporting structure to include oversight and supervision of the property and evidence function; and WHEREAS, staff has analyzed staffing needs, options and costs and recommends a change in the job description and salary range for Records Supervisor to Property and Records Supervisor and has created a revised job description for this position that meets the needs of the City; and WHEREAS, staff has conducted a salary survey and recommends placement of the Property and Records Supervisor position in existing RPEA Range 85-X of $5,399 - $6,562 per month. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the change in position from Records Supervisor to Property and Records Supervisor with a job description as provided for in Exhibit A, which is attached hereto and incorporated by this reference; BE IT FURTHER RESOLVED that the Property and Records Supervisor position is established at the salary range listed above; and BE IT FURTHER RESOLVED that the position allocated in the FY 2015-16 budget is changed from Records Supervisor to Property and Records Supervisor at the salary range indicated effective retroactively to December 14, 2015 when it was initially discovered that the Records Supervisor job description needed to be updated. DULY AND REGULARLY ADOPTED this 10th day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachments: Exhibit A and B AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) EXHIBIT "A" City of Rohnert Park PROPERTY AND RECORDS SUPERVISOR Existing RPEA Range 85-X $5,399 - $6,562 monthly DEFINITION Supervises, trains, and assigns staff involved in the processing, release, retention, and security of property and evidence, Public Safety records and other related documents; oversees staff performing reception duties at the front counter; performs other duties as required. DISTINGUISHING CHARACTERISTICS The Property and Records Supervisor is a working supervisor that has operational responsibility for the Property and Evidence Unit and the Records Bureau of the Public Safety Department. SUPERVISION RECEIVED/EXERCISED Direction is provided by a Public Safety Commander. Supervisory responsibility includes the direct supervision of paid non -sworn support staff and volunteers involved in a variety of law enforcement and fire property, records and receptionist activities. ESSENTIAL JOB DUTIES (These duties are a representative sample; position assignments may vary) • Supervises, assigns, schedules, and oversees the daily operations of the Property and Evidence Unit and the Records Bureau • Accepts and maintains chain of custody and the proper disposition of all property and evidence in accordance with State and Federal law and court orders • Coordinates and assists in annual inventory and audits • Coordinates recording, storage and disposition of all evidence and found property • Coordinates security and maintenance of department property room in accordance with state laws and departmental regulations • Ensures compliance with relevant OSHA and City safety regulations • Compiles or oversees the compilation of a variety of requested and mandated statistical reports for the Department • Maintains current information on laws and regulations affecting maintenance and destruction of police records • Selects, trains, and evaluates assigned staff • Oversees the preparation, distribution, and release of a variety of police reports to the District Attorney, defendants, victims, and other agencies • Supervises the receptionist activities at the Department's front counter • Handles the more difficult or sensitive requests for information or complaints either in person or over the phone • Supervises the filing and retrieval of all reports and records for the Public Safety Department • Ascertains others' right of access to police record information prior to release City of Rohnert Park Property and Records Supervisor Page 2 of 4 • Categorizes or supervises the categorizing of Department statistics according to a variety of guidelines and criteria • Oversees filings done by other staff • Ensures proper security of records • Researches a variety of information from Department records • Registers and reports on sex, narcotic, and arson offenders in compliance with applicable laws • Reviews subpoenas and discovery orders for completeness prior to release of information • Develops and recommends the adoption of policies and procedures for the Property and Evidence Unit and the Records Bureau • Prepares information for budget projections and requests • Researches and prepares a variety of information • Oversees the data entry, transcription and computer operations of the Property and Evidence Unit and the Records Bureau • Oversees the maintenance of a variety of fire service reports and statistics • Responds to a variety of requests for information concerning Public Safety Department functions and policies • Uses computer programs, including word processors, speadsheets and Records Management System • May provide backup for other Department office support staff In performing the duties described above, the incumbent is expected to: • Provide outstanding and friendly customer service • Create and maintain a respectful and collaborative working environment • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible • Demonstrate care for the organization, customers and coworkers • Practice and encourage initiative and innovation to improve the workplace QUALIFICATIONS Education/Experience: Sufficient experience and education that provides the required knowledge, skills and abilities would be qualifying. A typical way of obtaining the required qualifications is to possess: Equivalent of a high school diploma; and Three years of increasingly responsible work experience involving the processing, retention, and release of Police and/or Fire property, evidence, and/or records. College coursework in a related field is highly desirable. Knowledge of: • Considerable knowledge of operations, policies, procedures, and functions of the Public Safety Department • Basic laws, codes, and ordinances governing the operation of a public safety agency • Principles of records management City of Rohnert Park Property and Records Supervisor Page 3 of 4 • Laws, rules, and regulations governing the maintenance and release of information from police records, i.e. the Public Records Act • Property and evidence management concepts, methods and practices, including planning, organizing and directing the receipt, storage, safeguarding, disposal, distribution and record keeping for property, narcotics, cash, and firearms • Laws, codes and ordinances governing the proper collection, storage and disposition of property and evidence • Methodologies used in maintaining and reporting crime statistics • Laws governing the destruction of police records • Techniques and methods of statistical research and reporting • Principles of selection, supervision, training and evaluation • Correct English usage, spelling, grammar, and punctuation • Business math and basic accounting • Laws and procedures involved in the registration of felony offenders • Modern office equipment, practices and procedures • Proper telephone techniques and procedures; customer service Skill to • Type at a rate of 50 net w.p.m. Ability to: • Supervise multiple activities and assure task completion on a timely basis • Establish or revise policies or procedures to ensure the legal release, disposal or destruction of records and property or evidence • Establish control mechanisms and provide training to staff to ensure procedures are followed to minimize City's liability exposure • Maintain responsibility for the preparation, updating, and release of information from police records • Interpret and apply laws and regulations governing the maintenance of police records • Select, train, supervise, evaluate, and recommend discipline for other personnel involved in record keeping and reception activities • Research and compile statistical information • Perform a variety of complex office assistance and administrative report work • Think clearly and act quickly in emergency situations • Maintain courteous and tactful, but firm relationship with the public and representatives of other agencies • Establish and maintain cooperative working relationships • Learn and utilize new technology Working Conditions: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing written reports, statistical reports and entering data when using a computer key board. Additionally, the position requires near, far, and color vision in reading and reviewing reports and using the City of Rohnert Park Property and Records Supervisor Page 4 of 4 computer, and hearing is required when providing phone and counter service. A stressful environment may exist when dealing with complaints on the phone or in person. FLSA Status: Exempt Employee Unit: Rohnert Park Employees' Association (RPEA) Approved By: Date Approved: EXHIBIT "B" RECORDS SUPERVISOR - BASE SALARY SURVEY Based on current salary for Records Supervisor COMPARATOR CITIES LOCAL CITIES Relationship City City Position Min Monthly Max Monthly Novato Police Records Specialist Supervisor $5,376 $6,534 Petaluma Police Records Supervisor $5,068 $6,165 Santa Rosa Records Supervisor $5,452 $6,984 Rohnert Park Records Supervisor $4,897 $5,952 Records Supervisor Mean $5,299 -7.58% $6,561 -9.28% Median $5,376 -8.91% $6,534 -8.91% ROHNERT PARK - INTERNAL CLASSIFICATIONS COMPARATOR CITIES Max Monthly Relationship City Position Min Monthly Max Monthly Cotati Police Support Services Supervisor $4,875 $5,926 Martinez Records Supervisor $4,683 $5,692 Pacifica Police Records Supervisor $6,377 $7,730 Pleasant Hill Support Services Supervisor $5,961 $7,697 Rohnert Park Records Supervisor $4,897 $5,952 Mean $5,474 -10.54% $6,761 -11.97% Median $5,418 -9.62% $6,812 -12.62% ROHNERT PARK - INTERNAL CLASSIFICATIONS Position Max Monthly Relationship Records Supervisor $5,952 0.00% Animal Shelter Supervisor Code Compliance Officer Crime Analyst $5,952 0.00% PS Communications Supervisor $6,821 -12.74% Property Technician $5,271 12.92% RECORDS SUPERVISOR - BASE SALARY SURVEY Based on 5% increase for Records Supervisor COMPARATOR CITIES LOCAL CITIES Relationship City City Position Min Monthly Max Monthly Novato Police Records Specialist Supervisor $5,376 $6,534 Petaluma Police Records Supervisor $5,068 $6,165 Santa Rosa Records Supervisor $5,452 $6,984 Rohnert Park Records Supervisor $5,141 $6,249 Records Supervisor Mean $5,299 -2.98% $6,561 -4.76% Median $5,376 -4.37% $6,534 -4.36% ROHNERT PARK - INTERNAL CLASSIFICATIONS COMPARATOR CITIES Max Monthly Relationship City Position Min Monthly Max Monthly Cotati Police Support Services Supervisor $4,875 $5,926 Martinez Records Supervisor $4,683 $5,692 Pacifica Police Records Supervisor $6,377 $7,730 Pleasant Hill Support Services Supervisor $5,961 $7,697 Rohnert Park Records Supervisor $5,141 $6,249 Mean $5,474 -6.08% $6,761 -7.58% Median $5,418 -5.11% $6,812 -8.26% ROHNERT PARK - INTERNAL CLASSIFICATIONS Position Max Monthly Relationship Records Supervisor $6,249 0.00% Public Works Inspector Sr Engineering Tech $6,249 0.00% PS Communications Supervisor $6,821 -8.39% Property Technician $5,271 18.55% RECORDS SUPERVISOR - BASE SALARY SURVEY Based on 10% increase for Records Supervisor COMPARATOR CITIES LOCAL CITIES Max Monthly City City Position Min Monthly Max Monthly Novato Police Records Specialist Supervisor $5,376 $6,534 Petaluma Police Records Supervisor $5,068 $6,165 Santa Rosa Records Supervisor $5,452 $6,984 Rohnert Park Records Supervisor $5,399 $6,562 Records Supervisor Mean $5,299 1.89% $6,561 0.02% Median $5,376 0.43% $6,534 0.43% ROHNERT PARK - INTERNAL CLASSIFICATIONS COMPARATOR CITIES Position Max Monthly City Position Min Monthly Max Monthly Cotati Police Support Services Supervisor $4,875 $5,926 Martinez Records Supervisor $4,683 $5,692 Pacifica Police Records Supervisor $6,377 $7,730 Pleasant Hill Support Services Supervisor $5,961 $7,697 Rohnert Park Records Supervisor $5,399 $6,562 Mean $5,474 -1.37% $6,761 -2.95% Median $5,418 -0.35% $6,812 -3.66% ROHNERT PARK - INTERNAL CLASSIFICATIONS Position Max Monthly Relationship Records Supervisor $6,562 0.00% Environmental Coordinator Project Coordinator $6,562 0.00% PS Communications Supervisor $6,821 -3.80% Property Technician $5,271 24.49% ITEM NO. 7C3 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 10, 2016 Department: Public Works and Community Services Submitted By: Mitch Austin, Community Services Manager Prepared By: Mitch Austin, Community Services Manager Agenda Title: Consideration of Rental Agreement Between City of Rohnert Park and Rebuilding Together, Rohnert Park, Inc. for Use of Rohnert Park Senior Center for Bingo RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute a lease agreement between the City of Rohnert Park and Rebuilding Together, Rohnert Park, Inc. for the use of the Rohnert Park Senior Center. BACKGROUND: Bingo games have been operating at the Rohnert Park Senior Center ("Senior Center") for many years. These games have provided non-profit organizations a way to raise funds while also providing a social opportunity for City residents and fiscal support for Senior Center operations. Senior citizens have been particularly active in bingo. This increased social activity has been proven to support healthy living and vitality. Rebuilding Together, Rohnert Park Inc. ("Rebuilding Together") is the most recent bingo operator, taking over from the City of Rohnert Park ("City") in 2010. Rebuilding Together and the City now wish to formalize this arrangement. Staff and Rebuilding Together negotiated the proposed Rental Agreement, which ensures that the City's arrangement with Rebuilding Together is compliant with the City's revised bingo ordinance (Rohnert Park Municipal Code Section 9.66.010 et seq) and other relevant laws, including Penal Code Section 326.5. Allowing Rebuilding Together to host bingo games will also provide Rebuilding Together with a significant source of funds that will further its charitable work of providing home repair for low income home owners in and around Rohnert Park. ANALYSIS: The Rental Agreement formalizes the conditions under which the City would lease the Senior Center to Rebuilding Together, clarifies the roles and responsibilities of the parties, provides the City with additional protection against liability in the event of an accident, and establishes a defined rate of contribution to the Senior Center. The City's cost of providing Rebuilding Together access to the Senior Center, including the opportunity cost of renting the Senior Center to another leasee, is between $1,000 and $1,500 per month. The City will only collect $1 per month in rent under the Rental Agreement; however, the value of the programming that Rebuilding Together provides at the Senior Center and the bingo proceeds that contribute to the the community outweigh the loss in revenue to the City. Further, by formalizing this relationship, Rebuilding Together will provide more substantial protections to the City in the event of an accident during an event hosted by Rebuilding Together at the Senior Center, including indemnification and insurance. The Rental Agreement also provides that Rebuilding Together, as part of its support for senior citizens in Rohnert Park, will make a monthly contribution $1,000 for the first six months, then $1,200 for the second six months, and then $1,400 a month thereafter to support the charitable programming of the Senior Center. This contribution will allow the City to maintain current service levels at the Senior Center. The contribution of funds from the Rebuilding Together's bingo games would be an eligible charitable expense per the City's Bingo Ordinance and state law. The term of the Rental Agreement is for three years with a clause for a two year extension upon mutual agreement 60 days before the Rental Agreement expires. STRATEGIC PLAN ALIGNMENT: This project is consistent with Strategic Plan Goal D5 — Improve and Develop Community Service Programs to Meet the Changing Needs of the Community because it advances senior programs and activities in Rohnert Park by providing for weekly games and funding for other Senior Center activities. OPTIONS CONSIDERED: Option 1: Recommended Option: The City Council can approve the Rental Agreement to continue the City's partnership with Rebuilding Together to provide the community with a valued recreation program with the benefit of home repair for low income home owners provided by Rebuilding Together. Option 2: Alternative Option: City Hosted Bingo Games: The Senior Center is an organization eligible to host bingo games under the City's ordinance and state law per Penal Code § 326.5(a) and Municipal Code 9.66.010. Hosting bingo games could increase the revenue available to the Senior Center. However, the Senior Center does not currently have the staff capacity to host bingo games. There may also be potential legal ramifications. As a result, we do not recommend this option. Option 3: Alternative Option: Solicit Another Organization to Operate the Bingo Games: If the City is unable to reach a satisfactory lease with Rebuilding Together, the City could seek out another organization to host bingo games at the Senior Center. However, overseeing and conducting the bingo games is a large task requiring a large number of volunteers on a weekly basis. Further, state and local laws limit the types of organizations that are eligible to host bingo games per Penal Code § 326.5(a) and Municipal Code 9.66.010. We do not recommend this option because finding an alternative host to run a successful bingo program could be difficult. FISCAL IMPACT/FUNDING SOURCE: If the Rental Agreement is approved, the rate of contributions stipulated in the Agreement will help stabilize the revenue received to support Senior Center operations. The Senior Center can expect to receive $13,200 in donations the first year of the Agreement, and $16,800 thereafter which would be used to offset the costs associated with Senior Center programs and services. 4 Department Head Approval Date: 4/26/16 Finance Director Approval Date: 1/8/16 City Attorney Approval Date: 4/22/16 City Manager Approval Date: 4/28/16 Attachments: 1. Resolution 2016-41 a. Exhibit A -Rental Agreement Between the City of Rohnert Park and Rebuilding Together, Rohnert Park, Inc. for the Use of Rohnert Park Senior Center RESOLUTION NO. 2016-41 A RESOLUTION OF THE ROHNERT PARK CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND REBUILDING TOGETHER, ROHNERT PARK, INC. FOR THE USE OF THE ROHNERT PARK SENIOR CENTER WHEREAS, the City of Rohnert Park ("City") owns and operates the Rohnert Park Senior Center ("Senior Center") for the benefit of the community and to enhance the quality of living of citizens, particularly senior citizens, in Rohnert Park; and WHEREAS, bingo games have been conducted at the Senior Center for over ten years, providing a valuable social activity that enhances the lives and increases the vitality of its participants through social interaction; and WHEREAS, Rebuilding Together, Rohnert Park Inc., ("Rebuilding Together") has successfully conducted bingo games for many years at the Senior Center averaging 50 — 80 participants per week; and WHEREAS, Rebuilding Together's activities help support the quality of life among Rohnert Park's low income home owners, many of whom are seniors, by providing home repairs so people can remain safely in their homes; and WHEREAS, the Senior Center and Rebuilding Together will benefit from the operation of bingo games at the Senior Center; NOW, THEREFORE, the City Council of the City of Rohnert Park hereby resolves, determines, finds, and orders as follows: SECTION 1. Approval of Rental Agreement. The City Council authorizes and approves that certain rental agreement between the City and Rebuilding Together, in substantially similar form to Exhibit A which is attached hereto and incorporated by this reference ("Rental Agreement"), subject to minor modification by the City Manager or City Attorney; and SECTION 2. Effectuation. The City Manager is hereby authorized and directed to take all actions necessary to execute and administer the Rental Agreement for and on behalf of the City. 2016-41 DULY AND REGULARLY ADOPTED this 10" day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: CALLINAN: STAFFORD: NIACKENZIE: BELFORTE: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) 2 2016-41 Exhibit A to Resolution RENTAL AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND REBUILDING TOGETHER, ROHNERT PARK, INC. FOR THE USE OF ROHNERT PARK SENIOR CENTER This rental agreement ("Agreement") is made and entered into as of this —day of , 2016, by and between the City of Rohnert Park, a municipal corporation ("City"), and Rebuilding Together, Rohnert Park, Inc., a nonprofit corporation, ("Rebuilding Together") (collectively, "Parties"). I. GENERAL RECITALS A. The City owns the Rohnert Park Senior Center ("Senior Center" or "Premises"), located at 6800 Hunter Dr., Rohnert Park, CA 94928, which is available for the use of the citizens and organized groups of Rohnert Park. B. Rebuilding Together is a nonprofit group dedicated to renovating the homes of low- income elderly homeowners and community centers throughout Rohnert Park and Cotati. C. Rebuilding Together desires to lease the Senior Center from the City and the City desires to lease the Senior Center to Rebuilding Together for use as a venue for Rebuilding Together's activities for senior citizens, including operating weekly bingo games for charity, conditioned upon the terms herein. D. Rebuilding Together is currently in arrears to the City $2,600 for past services rendered ("Debt"). E. The City desires to maximize the use of the Senior Center to provide safe and beneficial programs and activities for the community. F. The City often collaborates with other community groups for the greater good of the Community by entering into co-sponsorship to support valued activities in the community. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and Rebuilding Together hereby agree as follows: II. CITY AGREES TO LEASE PREMISES AS FOLLOWS: 1. The City shall allow Rebuilding Together access to the Senior Center for three years following the execution of this Agreement, subject to the terms and conditions contained herein. 2. The City shall allow Rebuilding Together access to the Senior Center as follows: A. During Rental Hours, as defined in Section II.2.B, Rebuilding Together's access shall be limited to use of the 1. Activity Room for hosting activities for seniors, including operating bingo games for charity, as defined by Rohnert Park Municipal Code 9.66.010(A), as well as for publicizing Rebuilding Together's services and volunteer opportunities; 2. Kitchen for preparing related concessions; 3. Reasonable use of the bathrooms. B. The City shall book the Activity Room for Rebuilding Together's use every Friday from 2:00 pm until 11:00 pm, except that for Fridays in February, March and April the City shall book the Activity Room from 2:30 pm to 11:00 pm ("Rental Hours"). C. The City shall unlock the Activity Room for Rebuilding Together upon request at any time during Rental Hours. At the conclusion of Rental Hours, the City shall lock up the Activity Room. D. Outside of Rental Hours, Rebuilding Together shall also have access to the Activity Room for use as a meeting space for up to three hours up to once per month upon reasonable notice to the Senior Center staff. E. The City shall allow Rebuilding Together to store the equipment described in Attachment A in the storage room located within Suite C of the Senior Center ("Suite C"). The City shall not be liable for any damage to or loss of equipment stored in Suite C. 1. Rebuilding Together shall store the equipment in a manner that allows Senior Center staff a pathway to the maintenance equipment stored in Suite C. 2. In addition to the equipment described in Attachment A, Rebuilding Together shall have access to the shelving in Suite C for storage of boxes and miscellaneous equipment, except that access to top shelf not allowed. 3. The City shall maintain the Activity Room, Kitchen, and Bathrooms in a reasonable manner that will permit the conduct of bingo games, including stocking the bathrooms with paper products. 4. The City shall allow Rebuilding Together reasonable use of the Senior Center's public announcement system; tables and chairs; and kitchen supplies and equipment during Rental Hours. Rebuilding Together shall provide its own microphone for the public announcement system. 5. The City shall bear no responsibility for setting up or taking down any equipment, or for operating the bingo games. III. REBUILDING TOGETHER AGREES TO: 2 1. Use the Premises solely and exclusively for purposes and in the manner stated in Section II.2. 2. Use of the Premises in a manner that complies with all applicable federal, state and local laws, statutes, ordinances, codes and regulations, including, in conducting bingo games, compliance with California Penal Code Section 326.5 and Chapter 9.66.010 et seq. of the Rohnert Park Municipal Code, as those provisions may be amended from time to time. This includes, but is not limited to: A. Maintaining its status as a non-profit tax-exempt corporation under the laws of the state of California. B. Conducting activities on the Premises, including but not limited to bingo games for charity, that are open to the public regardless of membership in Rebuilding Together. C. Conducting its conducting activities on the Premises, including but not limited to its bingo games for charity, in a manner that is free from discrimination against, or segregation of any person, or group of persons on account of race, color, creed, religion, sex, marital status, national origin, ancestry, age or disability. 3. Maintain the Premises and conduct its bingo games in a manner satisfactory to the City which includes, but is not limited to: A. Covering tables before use; B. Cleaning up the Activity Room and Kitchen after use and within Rental Hours; C. Storing all equipment, including but not limited to microphones and bingo equipment, provided either by Rebuilding Together or the City, after use; D. Obtaining permission from Senior Center staff prior to moving any furniture, equipment or instruments in the Activity Room, not including tables and chairs. Rebuilding Together shall be liable for any damage to equipment, furniture or instruments moved without permission from Senior Center Staff. E. Not altering, adding, or improving the Premises in any way without the prior written consent of the City Manager. 4. Pay a monthly rental fee of $1 (one dollar). The nominal rental fee reflects that the fair -market value of the rent of the Senior Center during the Rental Hours is less than the value to the City of the senior citizen activities and other services to be provided or financed by Rebuilding Together using the proceeds of the bingo games. A. The rental fee will be due and payable in full on the fifth (5th) of each month, for the current month. Any unpaid rent will be considered delinquent if not 3 paid by this date. B. A security deposit in the amount of $1,500 (one thousand, five hundred dollars) will be deposited with the City. This deposit will be retained by the City for the term of the contract agreement and may be applied to any unpaid rent or used to make any necessary repairs to damage deemed caused by the Rebuilding Together. C. Rental Payments will be submitted to: City of Rohnert Park Accounts Receivable 130 Avram Avenue Rohnert Park, CA 94928 5. Make donations to the Senior Center, to be used for charitable ses, including programming for senior citizens, as follows: POOR. A. For the first six months of the Agreement, the first $1,000 �`e thousand dollars) of each month's Proceeds, as defined in Rohnert Park Municipal Code 9.66.010(E), after deduction of prizes. B. For the second six months of the Agreement, the first $1,200 (one thousand two hundred dollars) of each month's Proceeds, after the deduction of prizes. C. Thereafter the first $1,400 (one thousand four hundred dollars) of each month's Proceeds, after the deduction of prizes. D. An additional $250 (two hundred fifty dollars) of each month's Proceeds for the first twelve payments, which shall constitute satisfaction of the Debt. If either Party terminates the lease prior to one year or twelve payments, whichever comes first, the Debt shall become immediately due less $250 (two hundred fifty dollars) for each payment made. 6. Rebuilding Together shall make this payment in full on the fifth (5th) of each month for the previous month. 7. Defend, indemnify, and hold harmless the City and City's officers, officials, employees and agents, at Rebuilding Together's sole expense and with counsel reasonably acceptable to the City, from and against all claims, (including demands, losses, actions, causes of action, damages, liabilities, expenses, changes, assessments, fines or penalties of any kind, and costs including consultant and expert fees, court costs and attorney's fees) from any cause, arising out of or relating (directly or indirectly) to this Agreement, the tenancy created under this Agreement, including without limitation: A. The use or occupancy, or manner of use or occupancy, of the Senior Center by Rebuilding Together; B. Any act, error, omission, or negligence of Rebuilding Together or of any subtenant, invitee, guest, contractor or licensee of Rebuilding Together or any subtenant in, on or about the Premises; C. Rebuilding Together's conducting of its business; 4 D. Any alterations, activities, work, or things done, omitted, permitted, allowed, or suffered by Rebuilding Together in, at, or about the Senior Center, including the violation of or failure to comply with any applicable laws, statues, ordinances, standards, rules, regulations, orders, decrees, or judgments in existence on the Agreement commencement date or enacted, promulgated, or issued after the date of this Agreement; and E. Any breach or default in performance of any obligation on Rebuilding Together's part to be performed under this Agreement, whether before or during the Agreement Term or after its expiration or earlier termination. F. This indemnification extends to and includes, without limitation, claims for: i. Injury to any persons (including death at any time resulting from that injury); ii. Loss of, injury or damage to, or destruction of property (including loss of use at any time resulting from that loss, injury, damage, or destruction); and iii. All economic losses and consequential or resulting damage of any kind. Rebuilding Together's indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until all claims against the City involving any of the indemnified matters are fully, finally, and absolutely barred by the applicable statutes of limitations. ••suo89988auo. 8. Maintain insurance coverage at all times during the term of this Agreement as follows: A. Liability Insurance: Comprehensive general liability insurance with the following minimum limits: $2,000,000 per occurrence $4,000,000 annual aggregate $4,000,000 umbrella coverage Rebuilding Together shall name the City's officers, officials, employees and agents, while acting in that capacity, as additional insureds. The umbrella policies must be at least as broad as the Parties' liability coverage. Rebuilding Together's insurance shall be primary as to liability arising from its use of the City's facilities. Rebuilding Together shall provide the City with written proof of such coverage upon execution of this Agreement, and shall further provide the other party with thirty (30) days written notice of a material change to or cancellation of such coverage. B. Workers Compensation Insurance: Rebuilding Together shall maintain Workers Compensation Insurance for its employees as required by State law. 5 IV. IT IS MUTUALLY AGREED THAT: 1. Termination Without Cause - Either party may terminate this Agreement by submitting to the other party written notice thirty (30) days prior to the termination date. In the case of the termination of this Agreement, Rebuilding Together shall be liable for any portion of the Agreement until the date of termination. 2. Termination For Cause - Failure of Rebuilding Together to abide by any of the provisions of this Agreement will be grounds for immediate cancellation and forfeiture of all moneys paid to date. Rebuilding Together shall remain liable for any payments described in Section III.5 from bingo games hosted prior to cancellation. 3. Renewal — Sixty (60) days prior to the expiration of the rental term, the Parties shall meet to reevaluate the terms of this Agreement. If both Parties agree in writing, this lease shall be renewed on the same terms for an additional two years, except that if Rebuilding Together has made twelve payments under Section III.5.A, no further payments under Section III.5.A shall be required. A new agreement may be created with the written consent of both Parties. 4. Time - Time is of the essence of each provision of this Agreement. 5. Severability - The Parties intend this Agreement to be legally valid and enforceable in accordance with all of its terms to the fullest extent permitted by law. If an arbitrator or a court of competent jurisdiction holds any provision hereof to be invalid or unenforceable in whole or in part for any reason, the validity and enforceability of the remaining clauses, or portions of them, shall not be affected unless an essential purpose of this Agreement would be defeated by loss of the invalid or unenforceable provision. 6. Governing Law; Venue; Construction - This Agreement shall be construed according to the laws of the State of California without regard to principles of conflict of laws. Any action or proceeding that relates to, or arises from, this Agreement shall be brought in a state court of competent jurisdiction located in Sonoma County. The captions used for the Sections and Articles of this Agreement have been inserted for convenience only and shall not be used to alter or interpret the content of this Agreement.$ 7. Entire Agreement; Amendments - This Agreement and Attachment A attached hereto and incorporated herein by this reference, constitutes the final, complete, and exclusive statement of the terms of the agreement between the City and Rebuilding Together pertaining to the lease of the Senior Center and supersedes all prior and contemporaneous understandings or agreements of the Parties. This Agreement may not be amended or modified except in a writing signed by both Parties. 8. Counterparts - This Agreement may be executed in counterparts, each of which shall constitute an original, and all of which together shall constitute one and the same instrument. The signature page of any counterpart may be detached there from without impairing the legal effect of the signature(s) thereon provided such signature 0 page is attached to any other counterpart identical thereto except having additional signature pages executed by any other parry. This Agreement shall take effect when signed by all Parties. [Signatures on following page] 7 IN WITNESS WHEREOF, the Parties hereto have affixed their names and seals of day and year first above written. Date: Date: City of Rohnert Park, a Municipal Corporation Un City Manager Authorized by Resolution No. _ Rebuilding Together, Rohnert Park, Inc. President Authorized by Resolution No. III iFF Approved as to form by: City Attorney Attachment A RENTAL AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND REBUILDING TOGETHER, ROHNERT PARK, INC. FOR THE USE OF ROHNERT PARK SENIOR CENTER 4 — TV Stands 3 — Rolling Carts 1 - Ball Machine 1 - Light Board 2 — TV's on room floor 2 — 3' tables hhhhti•..... . hhhkhhhhhhhhhh yhhyhh h hh hh h'h ROj;NEFLT TA 1{ �R7,iF(33�"�71P- ITEM NO. 7C4 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 10, 2016 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Art da Rosa, Deputy City Engineer Agenda Title: Consideration of the Plans and Specifications for Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project (City Project No. 2015-10) and Finding the Project Exempt under the California Environmental Quality Act RECOMMENDED ACTION: Adopt a Resolution, approving the Plans and Specifications for Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation (Project No. 2015-10), and Finding the Project Exempt under the California Environmental Quality Act. BACKGROUND: The Claussen Overcrossing and Highway 101 Sewer Main Rehabilitation Project involves rehabilitating large diameter sewers along Commerce Boulevard at Avram Avenue; under the Clausen Overcrossing of Highway 101, in Caltrans right-of-way; and under Highway 101 between Commerce Boulevard and J Rodgers Lane (see Attachment A). Because of the size and the location of these three sewer mains, the risk associated with pipe failure is high and could result in large scale disruption, expensive repair costs and potential fines. Active maintenance of these assets reduces the City's risk. On October 27, 2015, the Council authorized the City Manager to issue a Task Order with GHD Inc. for the investigation and design of the Claussen Overcrossing and Highway 101 Sewer Main Rehabilitation Project (Project 2015-10). During the investigation process, it was discovered that the sewer mains are old, but functional and are not yet exhibiting signs of failure. However, there were deformations as a result of carrying excessive weights. All three pipelines lend themselves to rehabilitation using structural liners and staff has worked with its consultant to develop the design documents to implement this work, which is more particularly described in Attachment D. GHD has submitted the 100% plans, and they are ready to be approved for advertisement and submitted to Caltrans for a permit to work in Caltrans' right-of-way, ANALYSIS: The consultant has submitted the 100% plans, specifications and cost estimate. Staff has reviewed the consultant's submittals, and finds them to be complete and ready for advertisement for construction. The project will require encroachment permits from Caltrans for work in the state right-of-way and staff is working to secure permits ahead of awarding a construction contract, in order to avoid any construction related delays. The project has been designed using "no dig" technology and the pipelines will be rehabilitated using structural liners that can be ITEM NO. 7C4 installed from above ground locations. This design solution minimizes the impacts to traffic and the state's right-of-way. Environmental Anal A large portion of the project is located within Caltrans right-of-way and an encroachment permit will need to be obtained from Caltrans. CalTrans cannot issue its permit until the City, as the lead agency under the California Environmental Quality Act, has approved an environmental analysis. The City's consultant has prepared an environmental review (Attachment D) and concluded that the project can be determined to be exempt from review under CEQA in accordance with CEQA Guidelines Section 15301, Existing Facilities. The City's Notice of Exemption and its environmental review will be included as part of the encroachment permit application to CalTrans. STRATEGIC PLAN ALIGNMENT: Approving the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation (Project No. 2015-10) is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. Maintaining and rehabilitating our utility infrastructure before there is a failure supports the health and continued vitality of our community. OPTIONS CONSIDERED: No other options are being offered at this time. The Council approval of the environmental document and project plans are necessary for the overall delivery of the project. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact associated with approving the plans and specifications and making CEQA findings for the project. The project is included in the City's approved 2015-16 Capital Improvement Program with an estimated cost of $600,000. True cost and fiscal impact will be known when the project is bid and awarded. Staff will return to the Council for a budget amendment request if the total cost exceeds the budgeted amount. The funding source for this project is the sewer fund. Department Head Approval Date: 04/19/2016 Finance Director Approval Date: NA City Attorney Approval Date: 04/21/2016 City Manager Approval Date: 04/28/2016 Attachments (list in packet assembly order): A. Location Map B. Resolution Approving and Adopting the Plans and Specifications for Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation (Project No. 2015-10), and Finding the Project Exempt for CEQA C. Notice of Exemption, Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation D. Attachment 1 to the Notice of Exemption - Memorandum, Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project — Review for CEQA Exemption 2 LEGEND Pipe Rehabilitation Existing Sewer ss 8"G 0 cn •`.., ai& SSMH No. 36 SSMH No. 1587 0. AbL— — — Flow / 'r'�' A y � • rOt —Cls41 Vi 40 a r•• OD i4 Old Redwood Dr 8 SS _ , orR"rte 0 v 8"G 8 8 G _3M IG W Effluent 5 moi✓ # r 10 I�I j � • � t I r a I SSMH No. 973 I+ . � o An L + m I 0 4 0 •B Q XLu_ r_• Ii i U) cn _ 21" VCP ti .o, SSMH No. 1688 0 ( 7 - _ • - � � - �f+ , � �;r ami ., '��, C alp t. U Q _r_ I /. I _' C' y 8l� s m ;t �� •�I it a ` 14 ` - - Commerce Blvd E E e a ' �' t = � 1 � % Vic / / I :r{ � '� of �� l� , 1 �� •F� S -. � '• .a• • � � ~' - •R ■ .. - 8•9W -E " i r � / �, � k � fir, J � .,� '� � ^�'- •� _ .._ Ir Im �z 0 200' 400' 1 "=200' Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD Inc. and shall not be reused in whole or in part for any other project without GHD Inc.'s written authorization. © GHD Inc. 2015 Plot Date: 20 January 2016 - 9:25 AM Plotted by: Susan Dove Cad File No: G:\84\12008\06-CAD\Figures\8412008_Figure 1 - Permitting Site Map.dwg 8"W 8"W iWi' ONECY ghway 101 Northbound On-ramp SSMH No. 1650 SSMH No. 1647 SSMH No. 1687 SSMH No. 1652 SSMH No. 165 Expressway Self Storage � / . HD Inc. 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679 W www.ghd.com �r Drawn SD lip '1 l rOf°ssi °na/ C n \\ ter All. e. X - t All SSMH No. 1 I I SSMH No. 973 I+ . � o m I 0 f 90% SUBMITTAL Desiner PH g Client City of Rohnert Park Design MW Project Claussen Overcrossing and Highway 101 Sewer Main Project Check Title SITE MAP ?015 Contract No. 8412008 RESOLUTION NO. 2016-42 RESOLUTION APPROVING AND ADOPTING THE PLANS AND SPECIFICATIONS FOR CLAUSSEN OVERCROSSING AND HIGHWAY 101 SEWER MAIN INVESTIGATION AND REHABILITATION (PROJECT NO. 2015-10), AND FINDING THE PROJECT EXEMPT FROM CEQA WHEREAS, the City investigated the conditions of the sewer mains under Claussen Overcrossing, Highway 101, and Commerce Boulevard and Avram Avenue; and WHEREAS, the existing sewer mains under Claussen Overcrossing, Highway 101, and Commerce Boulevard and Avram Avenue will need to be rehabilitated; and WHEREAS, the nature of the project is to rehabilitate existing infrastructure by inserting cast in place pipe into the existing sewer main in a manner that minimizes surface disruption and does not increase the capacity or footprint of the existing sewer; and WHEREAS, the plans and specifications for the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation (Project No. 2015-10) were designed by GHD, Inc. and approved by the City Engineer; and WHEREAS, the California Environmental Quality Act (CEQA) provides an exemption for repair and rehabilitation of existing infrastructure and an analysis has been prepared that documents the applicability of this exemption. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: 1. The above recitals are true and correct and material to this Resolution. 2. In making its findings, the City Council relied upon and hereby incorporates by reference the staff reports, presentations, analyses and all other related materials. 3. Project No. 2015-10 is exempt from CEQA under CEQA Guidelines Section 15301, for the repair and rehabilitation of existing facilities, because the project involves no expansion of an existing sewer main, as is more particularly described in the exemption analysis dated February 29, 2016. 4. The plans and specifications for the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation (Project No. 2015-10) are hereby approved and adopted. 1 2016-42 DULY AND REGULARLY ADOPTED this 10th day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) 2 2016-42 NOTICE OF EXEMPTION TO: Office of Planning and Research FROM: City of Rohnert Park 1400 Tenth Street 130 Avram Avenue Sacramento, CA 95814 Rohnert Park, CA 94928 County Clerk County of Sonoma 2300 County Center Drive, Suite B-177 Santa Rosa, CA 95403 Project Title: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Location — City of Rohnert Park Project Location - Project Location - City of Rohnert Park Sonoma County Description of Nature, Purpose and Beneficiaries of Project: Purpose: Rehabilitate Sewer Main via CIPP (insert cast in place pipe into existing sewer main). Beneficiaries: residents of the City of Rohnert Park and County of Sonoma Name of Public Agency Approving Project City of Rohnert Park Name of Person or Agency Carrying Out Project Art da Rosa, Deputy City Engineer, City of Rohnert Park _ Exempt Status: (Check one) ❑ Ministerial (Section 15073) ❑ Declared Emergency (Section 1507 (a)) ❑ Emergency Project (Section 15071 (b) and (c)). ✓ Categorical Exemption. State type and section number. Section 15301, Class 1, Subsection "C." ❑ Statutory Exemptions: State Code number. Reasons why project is exempt: Class 1, 15301, Existing facilities. Contact Person: Art da Rosa Area Code - Telephone (707) 588-2212 If filed by applicant: 1. Attach certified document of exemption finding. 2. Has a notice of exemption been filed by the public agency approving the project? Yes ❑ No ❑ Date Received for Filing at OPR noe/res.doc Signature Art da Rosa, PE Title: Deputy City Engineer Date: PMR Memorandum February 29, 2016 To: Artur da Rosa, Deputy City Engineer, City of Rohnert Park C: Parastou Hooshialsadat, PE, GHD Inc. Matthew J. Winkelman, PE, GHD Inc. From: Kirsten Burrowes, GHD Inc. Tel: 707-523-1010 David D. Davis, AICP, GHD Inc. Subject: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project— Review for CEQA Exemption Introduction and Summary On behalf of the City of Rohnert Park (City), GHD has performed the following environmental review for the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project (Project). This memorandum provides a brief description of the Project, summarizes the California Environmental Quality Act (CEQA) exemption that the Project qualifies for, and reports the findings of supporting documentation. GHD will provide the District with a completed Notice of Exemption for the Project. Once the Project has been approved, the District may sign and file the Notice of Exemption with the Sonoma County Clerk's Office to start a 35 -day statute of limitations period on legal challenges. Description of Project The Project would involve rehabilitation of two portions of a trunk sewer system that was constructed in the mid-1950s. The linear Project is oriented north to south parallel between U.S. Highway 101 (US 101) and Commerce Boulevard in Rohnert Park, California. These two trunk sewer systems serve a large portion of the City's collection system; rehabilitating the two portions would improve the sewer collection system reliability. In addition to rehabilitating pipelines, construction will also include rehabilitation of manholes connected to the Project pipelines. The primary City objective for rehabilitation of the 30 -inch sewer crossing of US 101 (30 -inch Crossing) and 21 -inch sewer crossing within Caltrans right-of-way at the Claussen Overcrossing (21 -inch Crossing) is to improve the reliability of the pipelines against the potential for sanitary sewer overflow (SSO) or structural failure of the pipelines. These pipelines, which were constructed in the 1950s, are located within Caltrans right-of-way and hydraulically serve a large portion of the City's sewer customers. Failure of one or both of the pipelines could cause significant damages to surrounding infrastructure and environmental impacts associated with an SSO. Three trenchless alternatives, as well as a "Do Nothing" alternative were considered for the 30 -inch Crossing. Four trenchless alternatives, two open cut alternatives, and a "Do Nothing" alternative were considered for the 21 -inch Crossing. Between the two sewer systems, nine alternatives were considered. Alternative 1: cured -in-place pipe (CIPP) is the preferred alternative. GHD Inc. 1 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com PMq bma CIPP is considered a structural pipeline rehabilitation method. The CIPP method involves the insertion of a flexible tube impregnated with a thermosetting polyester resin inside the existing pipeline. Insertion would be through the existing manholes and no ground excavation would be required. . The CIPP rehabilitation method includes: • Pre -construction pipeline cleaning and CCTV inspection • Sewer flow bypassing • Installing CIPP from existing manholes • Reinstating existing laterals (if applicable) • Post -construction pipeline cleaning and CCTV inspection Construction would require minimal excavation, if any, using existing manhole structure to access pipelines. Review for CEQA Exemption The Project was reviewed against the CEQA Guidelines to determine if it qualifies under a class of projects which have been determined in the Guidelines as not to have a significant effect on the environment and which may be exempted. Based on our review, the Project may qualify for a Categorical Exemption under CEQA Guidelines Section 15301, Existing Facilities, which includes: Operation, repair, maintenance, ... or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. (1530 1) Section 15300.2 Exceations Section 15300.2 of the CEQA Guidelines includes a list of circumstances in which a Categorical Exemption cannot be used. As part of the review for exemption, GHD evaluated the Project against each of the applicable exceptions, including cumulative impacts, significant effects due to unusual circumstances, scenic highways, hazardous waste sites, and historical resources. Cumulative Impact. CEQA Guidelines Section 15300.2(b) specifies that a Categorical Exemption shall not be used when the cumulative impact of successive projects of the same type in the same place over time is significant. Because the Project is not growth inducing and will not affect any known biological resources, there is not cumulative impact. Therefore, the cumulative impact exception under Section 15300.2(b) does not apply to the Project. Significant Effect from Unusual Circumstances. CEQA Guidelines Section 15300.2(c) specifies that a Categorical Exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. To determine if the Project would be located in a sensitive environment or potentially impact an environmental resource of critical concern, the California Department of Fish and Wildlife Natural Diversity Database (CNDDB) was reviewed to identify special -status wildlife and plants known to occur in the region. A copy of the database search, including a CNDDB map, is enclosed. 2 PMR bma Based on the databases searched, the Project site is located within a general geographic area where three special status species — Sebastopol meadowfoam (Limnanthes vinculans), saline clover (Trifolium hydrophilum), and the western pond turtle (Actinemys marmorata) — have been previously identified. The Project area in which the pipeline rehabilitation would occur is highly developed. Habitat for these three special status species, and for the other plant and wildlife species in the region, are not present in the Project area in Rohnert Park, as there are no vernal pools, wetlands, ponds, lakes, marshes, or other open water bodies on or adjacent to the site, nor any grasslands, woodlands, open forests, agricultural fields, or specific low dense vegetation. The linear Project would extend under Copeland Creek, however, there will be no disruption to the creek bed or associated riparian corridor. Because of the lack of suitable habitat and the location of the Project in an urbanized and developed environment, no special status plants are expected to occur within the Project area. Additionally, the linear Project has no anticipated tree removal and would not result in any effects to wildlife or the surrounding environment dependent on trees. Therefore, no potential impacts that could occur due to unusual circumstances were identified. The site of the Project is highly developed and surrounded by various commercial businesses and spaces. The rehabilitation would take place within an existing pipe and not result in any effects to the surrounding environment. Therefore, the significant effect from unusual circumstances exception under Section 15300.2(c) does not apply to the Project. Scenic Hiphways. CEQA Guidelines Section 15300.2(d) specifies that a Categorical Exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a State scenic highway. There are no State -designated scenic highways adjacent to the Project area (Caltrans 2016). Therefore, the scenic highways exception under Section 15300.2(d) does not apply to the Project. Hazardous Waste Sites. CEQA Guidelines Section 15300.2(e) specifies that a Categorical Exemption shall not be used for a project located on a site which is included on a list compiled pursuant to Section 65962.5 of the California Government Code. To determine if any portion of the Project would be located on such a list, GHD reviewed the online data resources that provide information on facilities or sites pursuant to Section 65962.5. These include: • Department of Toxic Substances Control EnviroStor database; • List of Leaking Underground Storage Tank Sites by from the Water Board GeoTracker database; • List of solid waste disposal sites identified by Water Board with waste constituents above hazardous waste levels; • List of "active" Cease and Desist Orders and Cleanup and Abatement Orders from the Water Board; • List of hazardous waste facilities subject to corrective action pursuant to Section 25187.5 of the Health and Safety Code; This linear Project is not found in any of the above -listed data resources pursuant to Section 65962.5, and no adjacent sites were identified where contamination may have extended onto or near the Project. Therefore, the hazardous waste site exception under Section 15300.2(e) does not apply to the Project. Historical Resource. CEQA Guidelines Section 15300.2(f) specifies that a Categorical Exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. GHD submitted a records search request to the Northwest Information Center (NWIC) of the 3 PNq California Historic Resource Information System (CHRIS) to determine if there is record of any cultural resource studies, recorded archaeological resources, or recorded buildings or structures within the Project area. On February 9, 2016, a letter from the NWIC was received summarizing the findings of the record search (NWIC 2016). The record search indicates that the Project area contains no recorded archaeological resources. There is a low potential to impact native soils and encounter unknown archaeological resources within the Project area. The State Office of Historic Preservation Historic Property Directory (OHP HPD) (which includes listings of the California Register of Historical Resources, California State Historical Landmarks, California State Points of Historical Interest, and the National Register of Historic Places) lists no recorded building or structure within or adjacent to the proposed Project area. In addition to these inventories, the NWIC base maps show no recorded buildings or structures within the proposed Project area. (NWIC 2016) Given the Project's location within Holocene age alluvial fan deposit on the broad Santa Rosa Plain, there is a moderate potential of unrecorded Native American resources in the proposed Project areas. However, grading is not expected as a part of this Project. Therefore, the historical resources exception under Section 15300.2(f) does not apply to the Project. To further identify the potential presence of any traditional cultural properties within or near the Project area, a letter was submitted to the Native American Heritage Commission (NAHC) in February 2016 requesting information on any known sacred lands or other cultural sites that may be present within the Project area, and to request a list of Native American tribal organizations to contact regarding the Project. In response, the NAHC reported their sacred land files do not indicate the presence of Native American cultural resources in the immediate Project area (NAHC 2016). The NAHC also provided a list of recommended Native American contacts, who were subsequently notified by certified mail regarding the Project. The following tribal organizations have been notified of the Project. To date, no responses have been received from these contacts. • Cloverdale Rancheria of Pomo Indians • Dry Creek Rancheria of Pomo Indians • Lytton Rancheria of California • Middletown Rancheria of Pomo Indians • Mishewal-Wappo Tribe of Alexander Valley • Stewarts Point Rancheria • The Federated Indians of Graton Rancheria Conclusion and Recommendation The Project qualifies for a Class 1 exemption from CEQA under Guidelines Section 15301. The environmental review and documentation reported above did not identify any significant effects that would be attributable to the Project; the exceptions listed in Section 15300.2 of the CEQA Guidelines were found not to apply to the Project. Our recommendation is that the City of Rohnert Park finds that the Project is categorically exempt from CEQA. We will prepare and attach a Notice of Exemption, and once the Project has been approved, the City of Rohnert Park may sign and file the Notice of Exemption with the Sonoma County Clerk's Office to start a 35 -day statute of limitations period on legal challenges. 4 References Caltrans. 2016. California Scenic Highway Mapping System. Sonoma County. Northwest Information Center (NWIC). 2016. Records search results for the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project in Rohnert Park. February 9. Native American Heritage Commission (NAHC). 2016. Re: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project. February 19. California Environmental Protection Agency. Cortese List Data Resources. Data resources reviewed on January 15, 2016. Enclosures Cultural Resource Documentation Special -Status Species Documentation 5 Site Map LEGEND Pipe Rehabilitation Existing Sewer ss 80PG _O Nr ^ •` AN. ai& SSMH No. 36 SSMH No. 1587 0. — — - Flow �z 0 200' 400' 1 "=200' I i Ot to .UP — cis ! M 7r • OD _ � I AN W —, ss Old Redwood Dr 8a W ��' co , oG ff 8 i 4fli 8 G ,G44 * .3M _V, &, ` Effluent410 AN %L _I � t I r a I SSMH No. 973 I+ Q) � o J O N 4 on . . '� ,.�� L'� �� • Q L_ Lu i L O f r4 'T alb r_• I� .o, SSMH No. 1688 " ONE --Higinway 1 o oun n -ramp SSMH No. 1650 LIN") 21" VCP � � o `160 707 • - - Q)•- � � _ ,� Mrd � • �,� oil Q / 74W •Fl a4k4f. hair Commerce Blvd E E w of 0Vic AP row to Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD Inc. and shall not be reused in whole or in part for any other project without GHD Inc.'s written authorization. © GHD Inc. 2015 Plot Date: 20 January 2016 - 9:25 AM Plotted by: Susan Dove Cad File No: G:\84\12008\06-CAD\Figures\8412008_Figure 1 - Permitting Site Map.dwg SSMH No. 1687 u SSMH No. 1652 SSMH No. 165 Expressway Self Storage / . HD Inc. 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679 W www.ghd.com �r Drawn SD /gyp l rOf°ssi °nc�� Cir !� e_ SSMH No. 1 I I SSMH No. 973 I+ Q) � o J O N kEI ET I1 I 90% SUBMITTAL Desiner PH g Client City of Rohnert Park Design MW Project Claussen Overcrossing and Highway 101 Sewer Main Project Check Title SITE MAP ?015 Contract No. 8412008 California Natural Diversity Database Map Paper Size ANSI A CNDDB ANIMALOCCURENCES American badger steelhead-central California CNDDB PLANTOCCURENCES Burke's City of Rohnert Park Job Number 8412008 0 1,650 3,300 goldfields Revision A Feet N Blenno sperma vernal pool bee coast DPS tricolored blackbird congested -headed hayfield tarplant Pitkin Marsh lily Clausen OC & Hwy 101 y Date 19 Jan 2016 burrowinn g owl burrowing western pond turtle saline clover� Sewer Main 1 inch = 3,333 feet California red -legged frog western yellow -billed cuckoo Sebastopol meadowfoam Map Projection: Lambert Conformal Conic California tiger salamander showy rancheria clover M Horizontal Datum: North American 1983 Grid: NAD 1983 StatePlane California III FIPS 0403 Fee California linderrella Sonoma alopecurus CNDDB Map Figure 1 foothill yellow -legged frog Sonoma sunshine N:\US\Santa Rosa\Projects\84\12008\08-GIS\Maps\Figures\CNDDB\CNDDB Map mvl.mxd 417 Montgomery St Suite 700 San Francisco CA94122 T 415 2834970 F 415 2834980 E sfmail@ghd.com W www.ghd.com © 2012. Whilst every care has been taken to prepare this map, GHD makes no representations or warranties about its accuracy, reliability, completeness or suitability for any particular purpose and cannot accept liability and responsibility of any kind (whether in contract, tort or otherwise) for any expenses, losses, damages and/or costs (including indirect or consequential damage) which are or maybe incurred by any party as a result of the map being inaccurate, incomplete or unsuitable in anyway and for any reason Data source: CNDDB January 2016. Created by:kwall Northwest Information Center Contact February 2, 2016 Mr. Bryan Much Northwest Information Center 150 Professional Center Drive, Suite E Rohnert Park, CA 94928 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Mr. Much: Ref: 8412008 On behalf of the City of Rohnert Park, GHD is requesting an expedited non -confidential records search of the pertinent maps and documents maintained by the Northwest Information Center (NWIC) referencing cultural resource records and reports, historic -period maps, and literature for the above -referenced project in Rohnert Park, Sonoma County, California. The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. The project is it is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park. The project is located on the Cotati USGS quadrangle — Township 6 North, Range 8 West, Section 23. Its coordinates are centered on 38°20'54.6" N and 121°42'43.1" W. A USGS topographic map showing the location of the project site and surrounding areas is enclosed. We hereby authorize the NWIC to perform a records search for up to 4 hours at the standard rate. This search is requested under the CHRIS Information Access and Use Agreement No. 238. Thank you for your assistance. Should you need additional information, please feel free to contact me at (707) 523-1010 or Dave. Davis(@ghd.com. Sincerely, GHD Inc. 41VI), A, lct�e David D. Davis, AICP Senior Environmental Planner Enclosed: Project Site Map USGS Topographic Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com LEGEND Pipe Rehabilitation Existing Sewer ss 80PG _O Nr ^ •` AN. ai& SSMH No. 36 SSMH No. 1587 0. — — - Flow �z 0 200' 400' 1 "=200' I i Ot to .UP — cis ! M 7r • OD _ � I AN W —, ss Old Redwood Dr 8a W ��' co , oG ff 8 i 4fli 8 G ,G44 * .3M _V, &, ` Effluent410 AN %L _I � t I r a I SSMH No. 973 I+ Q) � o J O N 4 on . . '� ,.�� L'� �� • Q L_ Lu i L O f r4 'T alb r_• I� .o, SSMH No. 1688 " ONE --Higinway 1 o oun n -ramp SSMH No. 1650 LIN") 21" VCP � � o `160 707 • - - Q)•- � � _ ,� Mrd � • �,� oil Q / 74W •Fl a4k4f. hair Commerce Blvd E E w of 0Vic AP row to Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD Inc. and shall not be reused in whole or in part for any other project without GHD Inc.'s written authorization. © GHD Inc. 2015 Plot Date: 20 January 2016 - 9:25 AM Plotted by: Susan Dove Cad File No: G:\84\12008\06-CAD\Figures\8412008_Figure 1 - Permitting Site Map.dwg SSMH No. 1687 u SSMH No. 1652 SSMH No. 165 Expressway Self Storage / . HD Inc. 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679 W www.ghd.com �r Drawn SD /gyp l rOf°ssi °nc�� Cir !� e_ SSMH No. 1 I I SSMH No. 973 I+ Q) � o J O N kEI ET I1 I 90% SUBMITTAL Desiner PH g Client City of Rohnert Park Design MW Project Claussen Overcrossing and Highway 101 Sewer Main Project Check Title SITE MAP ?015 Contract No. 8412008 �USGS science for a changing world 122°45' 38°22'30' 4247000m 424 424 424 424 20' 424 424 424 423 17'30 423 423 423 186000 FEE 423 423 38°15' 122"4b' Produced by the United States Geological Survey North American Datum of 1983 (NAD83) World Geodetic System of 1984 (WGS84). Projection and 1 000 -meter grid: Universal Transverse Mercator, Zone 10S 10 000 -foot ticks: California Coordinate System of 1983 (zone 2) This map is not a legal document. Boundaries may be generalized for this map scale. Private lands within government reservations may not be shown. Obtain permission before entering private lands. Imagery ...................................................NAIP, May 2012 Roads ............................................... HERE, 02013 - 2014 Names..........................................................GNIS, 2015 Hydrography ....................National Hydrography Dataset, 2012 Contours............................National Elevation Dataset, 1999 Boundaries ............ Multiple sources; see metadata file 1972 - 2015 Public Land Survey System..................................BLM, 2011 U.S. DEPARTMENT OF THE INTERIOR U.S. GEOLOGICAL SURVEY 42'30" The National Map USTopo 40' COTATI QUADRANGLE CALIFORNIA-SONOMA CO. 7.5 -MINUTE SERIES 122°37'30" ------- - 38°22'30" MN 13' 57— (N 248 MILS 0' 12" 3 MILS UTM GRID AND 2015 MAGNETIC NORTH DECLINATION AT CENTER OF SHEET U.S. National Grid 100,000-m Square ID EH Grid Zone Designation 105 42'30" "u SCALE 1:24 000 1 0.5 0 KILOMETERS 1 2 1000 500 0 METERS 1000 2000 1 0.5 0 1 MILES 1000 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 FEET CONTOUR INTERVAL 20 FEET NORTH AMERICAN VERTICAL DATUM OF 1988 This map was produced to conform with the National Geospatial Program US Topo Product Standard, 2011. A metadata file associated with this product is draft version 0.6.18 47 46 45 1890000 FEET 44 43 20' 42 '41 '40 '39 17'30" '38 '37 '36 '35 '340a0mN 38°15' 111"3 /130" ROAD CLASSIFICATION Expressway Local Connector LIFOR Secondary Hwy Local Road Ramp 4WD . Interstate Route 0 US Route O State Route QUADRANGLE LOCATION 1 Sebastopol 1 2 3 2 Santa Rosa 3 Kenwood 4 5 4 Two Rock 5 Glen Ellen 6 Point Reyes NE 6 7 8 7 Petaluma COTATI , CA 8 Petaluma River ADJOINING QUADRANGLES 2015 CALIFORNIA HISTORICAL RESOURCES INFORMATION SYSTEM ACCESS AGREEMENT SHORT FORM File Number: 15-1101 I, the the undersigned, have been granted access to historical resources information on file at the Northwest Information Center of the Califronia Historical Resources Information System. I understand that any CHRIS Confidential Information I receive shall not be disclosed to individuals who do not qualify for access to such information, as specified in Section III(A-E) of the CHRIS Information Center Rules of Operation Manual, or in publicly distributed documents without written consent of the Information Center Coordinator. I agree to submit historical Resource Records and Reports based in part on the CHRIS information released under this Access Agreement to the Information Center within sixy (60) calendar days of completion. I agree to pay for CHRIS services provided under this Access Agreement within sixty (60) calendar days of receipt of billing. I understand that failure to comply with this Access Agreement shall be grounds for denial of access to CHRIS Information. Print Name: David Davis Date: 2/9/2016 Signature: Affiliation GHD, Inc. Address: City/State/ZIP: Billing Address (if different from above): Special Billing Information Telephone: (707) 523-1010 Email: dave.davis@ghd.com Purpose of Access: Reference (project name or number, title of study, and street address if applicable): Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project / Ref: 8412008 County: SON —1 USGS 7.5' Quad: Cotati Sonoma State University Customer ID: 1000195 Sonoma State University Invoice No.: Total Cost: 337.5 "This is not an invoice. Sonoma State University will send separate Invoice" Northwest Information Center ALAMEDA HUMBOLDT SAN FRANCISCO Sonoma Skate University COLUSA LAKE SAN MATED 154 Professional Center Drive, Suite E CONTRA COSTA MAR[N SANTA CLATA DEL NORTE MENDOCINO SANTA CRUZ Rohnert Park, California 94928-3649 MONTEREY SOLANO Tel: 707.588.8455 NAPA SONOMA nwicsonoma.edu ' ^ SAN BENITO YOLO http://www.sonoma.edu/nwic ACCESS AGREEMENT SHORT FORM File Number: 15-1101 I, the the undersigned, have been granted access to historical resources information on file at the Northwest Information Center of the Califronia Historical Resources Information System. I understand that any CHRIS Confidential Information I receive shall not be disclosed to individuals who do not qualify for access to such information, as specified in Section III(A-E) of the CHRIS Information Center Rules of Operation Manual, or in publicly distributed documents without written consent of the Information Center Coordinator. I agree to submit historical Resource Records and Reports based in part on the CHRIS information released under this Access Agreement to the Information Center within sixy (60) calendar days of completion. I agree to pay for CHRIS services provided under this Access Agreement within sixty (60) calendar days of receipt of billing. I understand that failure to comply with this Access Agreement shall be grounds for denial of access to CHRIS Information. Print Name: David Davis Date: 2/9/2016 Signature: Affiliation GHD, Inc. Address: City/State/ZIP: Billing Address (if different from above): Special Billing Information Telephone: (707) 523-1010 Email: dave.davis@ghd.com Purpose of Access: Reference (project name or number, title of study, and street address if applicable): Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project / Ref: 8412008 County: SON —1 USGS 7.5' Quad: Cotati Sonoma State University Customer ID: 1000195 Sonoma State University Invoice No.: Total Cost: 337.5 "This is not an invoice. Sonoma State University will send separate Invoice" CALIFORNIA HISTORICAL RESOURCES INFORMATION SYSTEM February 9, 2016 David Davis GHD Inc. 2235 Mercury Way, Suite 150 Santa Rosa, CA 95407 ALAMEDA HUMBOLDT COLUSA LAKE CONTRA COSTA MARIN DEL NORTE MENDOCINO SANTA CRUZ MONTEREY SOLANO NAPA SONOMA SAN 13ENITO NWIC File No.: 15-1101 Re: Rapid response record search results for the proposed Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project, Rohnert Park, CA Dear Mr. Davis, Per your request received by our office on February 2, 2016, a records search was conducted for the above referenced project by reviewing pertinent Northwest Information Center (NWIC) base maps that reference cultural resources records and reports, historic - period maps, and literature for Sonoma County. Please note that use of the term cultural resources includes both archaeological resources and historical buildings and/or structures. Review of this information indicates that there have been seven cultural resource studies that cover approximately 100% of the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation project areas: Report Number Title Authors Year S-842 Northwest Information Center SAN FRANCISCO Sonoma State University SAN MATEO 150 Professional Center Drive, Suite E SANTA CLATA SANTA CRUZ Rohnert Park, California 94928-3609 SOLANO Tel: 707.588.8455 SONOMA nwi0osonoma.edu YOLO http://www.sonoma.edu/nwic NWIC File No.: 15-1101 Re: Rapid response record search results for the proposed Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project, Rohnert Park, CA Dear Mr. Davis, Per your request received by our office on February 2, 2016, a records search was conducted for the above referenced project by reviewing pertinent Northwest Information Center (NWIC) base maps that reference cultural resources records and reports, historic - period maps, and literature for Sonoma County. Please note that use of the term cultural resources includes both archaeological resources and historical buildings and/or structures. Review of this information indicates that there have been seven cultural resource studies that cover approximately 100% of the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation project areas: Report Number Title Authors Year S-842 Archaeological Reconnaissance of the Cofego-Codding Stephen Wilson 1974 Development (letter report). Archaeological Survey Report, 04 -Son -101, P.M. 2.9/19.6, S-002280 Proposed Landscaping Improvements along Route 101, Sonoma Diane C. Watts 1979 County, 04223-38035 An Archaeological Survey for the Rohnert Park Pipeline S-013489 Extension, City of Santa Rosa Subregional Water Reclamation Thomas M. Origer 1992 System, Rohnert Park, Sonoma County, California An Archaeological Survey of a Proposed Tunnel under Highway S-016430 101 and Commerce Blvd., Rohnert Park, Sonoma County, Thomas M. Origer 1994 California Highway 101 HOV Lane Widening and Improvement Project: Old Kate Lewis, David Chavez, Jan M. Hupman, Redwood Highway, Petaluma to Rohnert Park Expressway, S-030873 William H. Goodwin, 2005 Rohnert Park, 04 -SON -101 KP 12.1/R22.4 (PM 7.6/R13.9), EA James Newman, and OA1800-04219, Sonoma County, California Toni Webb S-031044 A Cultural Resources Study for the Eastside Sewer Project, City Sandra Massey 2005 of Rohnert Park, Sonoma County, California Archaeological Survey Report, Highway 101 Widening and David Chavez & Improvements Project from Old Redwood Highway in the City of Associates, Devid S-033908 Petaluma to Rohnert Park Expressway in the City of Rohnert Chavez, and Jan M. 2005 Park, Sonoma County, California, 04 -SON -101, KP 12.1/22.4 (PM Hupman 7.5/13.9)... These project areas contain no recorded archaeological resources. The State Office of Historic Preservation Historic Property Directory (OHP HPD) (which includes listings of the California Register of Historical Resources, California State Historical Landmarks, California State Points of Historical Interest, and the National Register of Historic Places) lists no recorded buildings or structures within or adjacent to the proposed project areas. In addition to these inventories, the NWIC base maps show no recorded buildings or structures within the proposed project areas. At the time of Euromerican contact, the Native Americans that lived in the area were speakers of the Coast Miwok language, part of the Penutian language family (Kelly 1978:414). There are no Native American resources in or adjacent to the proposed project area referenced in the ethnographic literature. Based on an evaluation of the environmental setting and features associated with known sites, Native American resources in this part of Sonoma County have been found near sources of water (including perennial and intermittent springs and streams) and near the interface between valleys and adjacent uplands. The Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation project areas lie within a Holocene age alluvial fan deposit on the broad Santa Rosa Plain, and cross several channelized drainages. Given the similarity of one or more of these environmental factors, there is a moderate potential of unrecorded Native American resources in the proposed The Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation project areas. Review of historical literature and maps gave no indication of the possibility of historic -period archaeological resources within the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation project areas. While the general vicinity of the proposed project underwent early development during the mid to late 19th century, maps from those eras and from the early 20th century fail to show any buildings or structures with the proposed project area. With this in mind, there is a low potential of identifying unrecorded historic -period archaeological resources in the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation project areas. The 1954 Cotati USGS 7.5 -minute topographic quadrangle fails to depict any buildings or structures within the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation project areas; therefore, there is a low possibility of identifying any buildings or structures 45 years or older within the project areas. RECOMMENDATIONS: 1) Although there is a moderate possibility of Native American archaeological resources based on the environmental setting, in light of the proposed project impacts as provided to this office, there is a low potential to impact native soils and encounter unknown archaeological resources. Therefore, further study for archaeological resources is not recommended at this time for the Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation project areas. 2) We recommend you contact the local Native American tribe(s) regarding traditional, cultural, and religious heritage values. For a complete listing of tribes in the vicinity of the project, please contact the Native American Heritage Commission at 916/373-3710. 3) If archaeological resources are encountered during construction, work should be temporarily halted in the vicinity of the discovered materials and workers should avoid altering the materials and their context until a qualified professional archaeologist has evaluated the situation and provided appropriate recommendations. Project personnel should not collect cultural resources. Native American resources include chert or obsidian flakes, projectile points, mortars, and pestles; and dark friable soil containing shell and bone dietary debris, heat -affected rock, or human burials. Historic -period resources include stone or adobe foundations or walls; structures and remains with square nails; and refuse deposits or bottle dumps, often located in old wells or privies. 4) If the proposed project area contains buildings or structures that meet the minimum age requirement, prior to commencement of project activities, it is recommended that this resource be assessed by a professional familiar with the architecture and history of Sonoma County. Please refer to the list of consultants who meet the Secretary of Interior's Standards at htto://www.chrisinfo.ora. 5) Review for possible historic -period buildings or structures has included only those sources listed in the attached bibliography and should not be considered comprehensive. 6) It is recommended that any identified cultural resources be recorded on DPR 523 historic resource recordation forms, available online from the Office of Historic Preservation's website: http://ohp.parks.ca.gov/defauIt.asp?page id=1069 Due to processing delays and other factors, not all of the historical resource reports and resource records that have been submitted to the Office of Historic Preservation are available via this records search. Additional information may be available through the federal, state, and local agencies that produced or paid for historical resource management work in the search area. Additionally, Native American tribes have historical resource information not in the California Historical Resources Information System (CHRIS) Inventory, and you should contact the California Native American Heritage Commission for information on local/regional tribal contacts. The California Office of Historic Preservation (OHP) contracts with the California Historical Resources Information System's (CHRIS) regional Information Centers (ICs) to maintain information in the CHRIS inventory and make it available to local, state, and federal agencies, cultural resource professionals, Native American tribes, researchers, and the public. Recommendations made by IC coordinators or their staff regarding the interpretation and application of this information are advisory only. Such recommendations do not necessarily represent the evaluation or opinion of the State Historic Preservation Officer in carrying out the OHP's regulatory authority under federal and state law. Thank you for using our services. Please contact this office if you have any questions, (707) 588-8455. Sincerely, Jillian Guldenbrein Researcher REPORTS CITED Stephen Wilson (Archaeological Consulting and Research Services) 1974 Archaeological Reconnaissance of the Cofego-Codding Development (letter report). NWIC Report S-000842 Diane C. Watts (Caltrans) 1979 Archaeological Survey Report, 04 -Son -101, P.M. 2.9119.6, Proposed Landscaping Improvements along Route 101, Sonoma County, 04223-38035. NWIC Report S-002280 Thomas M. Origer 1992 An Archaeological Survey for the Rohnert Park Pipeline Extension, City of Santa Rosa Subregional Water Reclamation System, Rohnert Park, Sonoma County, California. NWIC Report S-013489 Thomas M. Origer 1994 An Archaeological Survey of a Proposed Tunnel under Highway ]Oland Commerce Blvd., Rohnert Park, Sonoma County, California. NWIC Report S-016430 Kate Lewis, David Chavez, Jan M. Hupman, William H. Goodwin, James Newman, and Toni Webb (Parsons; David Chavez & Associates; JRP Historical Consulting) 2005 Highway 101 HOV Lane Widening and Improvement Project: Old Redwood Highway, Petaluma to Rohnert Park Expressway, Rohnert Park, 04 -SON -101 KP 12.11R22.4 (PM 7.61R13.9), EA OA1800-04219, Sonoma County, California. NWIC Report S-030873 Sandra Massey (Anthropological Studies Center, Sonoma State University) 2005 A Cultural Resources Study for the Eastside Sewer Project, City of Rohnert Park, Sonoma County, California. NWIC Report S-031044 David Chavez & Associates, David Chavez, and Jan M. Hupman (David Chavez & Associates) 2005 Archaeological Survey Report, Highway 101 Widening and Improvements Project from Old Redwood Highway in the City of Petaluma to Rohnert Park Expressway in the City of Rohnert Park, Sonoma County, California, 04 - SON -101, KP 12.1/22.4 (PM 7.5/13.9).... NWIC Report S-033908 LITERATURE REVIEWED In addition to archaeological maps and site records on file at the Northwest Information Center of the Historical Resources Information System, the following literature was reviewed: Alley, Bowen & Co. 1880 History of Sonoma County, Illustrated. Pacific Press, Oakland, CA. Barrett, S.A. 1908 The Ethno-Geography of the Pomo and Neighboring Indians. University of California Publications in American Archaeology and Ethnology 6(1):1-322. University of California Press, Berkeley. (Reprint by Kraus Reprint Corp., New York, 1964.) Bowers, A.B. 1867 Map of Sonoma County, California. Second Edition. A.B. Bowers. Dawson, Arthur 1988 From Arrowhead Mountain to Yulupa: The Stories Behind Sonoma Valley Place Names. Kulupi Publishing, Glenn Ellen, CA. Draper, Prudence and Lloyd 2004 Images of America: Cotati. Arcadia Publishing, Chicago, IL. Fickewirth, Alvin A. 1992 California Railroads. Golden West Books, San Marino, CA. Gudde, Erwin G. 1969 California Place Names: The Origin and Etymology of Current Geographical Names. Third Edition. University of California Press, Berkeley and Los Angeles. Hart, James D. 1987 A Companion to California. University of California Press, Berkeley and Los Angeles. Helley, E.J., K.R. Lajoie, W.E. Spangle, and M.L. Blair 1979 Flatland Deposits of the San Francisco Bay Region - Their Geology and Engineering Properties, and Their Importance to Comprehensive Planning. Geological Survey Professional Paper 943. United States Geological Survey and Department of Housing and Urban Development. Hendry, George W., and J.N. Bowman 1949 The Spanish and Mexican Adobe and Other Buildings in the Nine San Francisco Bay Counties: 1776 to about 1850. Unpublished MS, The Bancroft Library, University of California, Berkeley. Hoover, Mildred Brooke, Hero Eugene Rensch, and Ethel Rensch, revised by William N. Abeloe. 1966 Historic Spots in California. Third Edition. Stanford University Press, Stanford, CA. Hoover, Mildred Brooke, Hero Eugene Rensch, and Ethel Rensch, William N. Abeloe, revised by Douglas E. Kyle 1990 Historic Spots in California. Fourth Edition. Stanford University Press, Stanford, CA. Hope, Andrew 2005 Caltrans Statewide Historic Bridge Inventory Update. Caltrans, Division of Environmental Analysis, Sacramento, CA. Kelly, Isabel 1978 Coast Miwok. In California, edited by Robert F. Heizer, pp. 414-425. Handbook of North American Indians, vol. 8, William C. Sturtevant, general editor. Smithsonian Institution, Washington, D.C. Kroeber, A.L. 1925 Handbook of the Indians of California. Bureau of American Ethnology, Bulletin 78, Smithsonian Institution, Washington, D.C. (Reprint by Dover Publications, Inc., New York, 1976) Myers, William A. (editor) 1977 Historic Civil Engineering Landmarks of San Francisco and Northern California. Prepared by The History and Heritage Committee, San Francisco Section, American Society of Civil Engineers. Pacific Gas and Electric Company, San Francisco, CA. Nichols, Donald R., and Nancy A. Wright 1971 Preliminary Map of Historic Margins of Marshland, San Francisco Bay, California. U.S. Geological Survey Open File Map. U.S. Department of the Interior, Geological Survey in cooperation with the U.S. Department of Housing and Urban Development, Washington, D.C. Peterson, Dan and Associates, Inc. and Western Sonoma County Historical Society. 1981 Final Report: Western Sonoma County Historic Resource Survey. Dan Peterson, A.I.A. and Associates, Inc. and Western Sonoma County Historical Society. Reynolds and Proctor, Publisher 1897 Illustrated Atlas of Sonoma County. Santa Rosa, CA. Roberts, George, and Jan Roberts 1988 Discover Historic California. Gem Guides Book Co., Pico Rivera, CA. Sonoma County Assessor's Office n.d Sonoma County Property Characteristics Listing. Santa Rosa, CA. Sonoma County Planning Department 1984 Sonoma County Landmarks. Sonoma County Planning Department, Santa Rosa, CA. 1976 Historic Preservation Program, Technical Report. Environmental Resources Management Element, Sonoma County General Plan. State of California Department of Parks and Recreation 1976 California Inventory of Historic Resources. State of California Department of Parks and Recreation, Sacramento. State of California Department of Parks and Recreation and Office of Historic Preservation 1988 Five Views: An Ethnic Sites Survey for California. State of California Department of Parks and Recreation and Office of Historic Preservation, Sacramento. State of California Office of Historic Preservation ** 2012 Historic Properties Directory. Listing by City (through April 2012) State of California Office of Historic Preservation, Sacramento. Thompson, Thomas H. & Co. 1877 Historical Atlas Map of Sonoma County, California. Thomas H. Thompson & Co., Oakland, CA. Torliatt, Lee 2001 Golden Memories of the Redwood Empire. Arcadia Publishing, Chicago, IL. Williams, James C. 1997 Energy and the Making of Modern California. The University of Akron Press, Akron, OH. Withington, Jack 2000 Historical Buildings of Sonoma County, A Pictorial Story of Yesterday's Rural Structures. 3rd Wing Press, Penngrove, CA. Woodbridge, Sally B. 1988 California Architecture: Historic American Buildings Survey. Chronicle Books, San Francisco. Works Progress Administration 1984 The WPA Guide to California. Reprint by Pantheon Books, New York. (Originally published as California: A guide to the Golden State in 1939 by Books, Inc., distributed by Hastings House Publishers, New York.) **Note that the Office of Historic Preservation's Historic Properties Directory includes National Register, State Registered Landmarks, California Points of Historical Interest, and the California Register of Historical Resources as well as Certified Local Government surveys that have undergone Section 106 review. Native American Heritage Commission Contact Ref: 8412008 February 2, 2016 Native American Heritage Commission 1550 Harbor Boulevard, Room 100 West Sacramento, CA 95691 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project On behalf of the City of Rohnert Park, GHD would like to request a review of the sacred land files for any Native American cultural resources that may be located within or adjacent to the project area depicted on the enclosed map. This request is being made to support the review of this project pursuant to the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. The project is it is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. The project is located on the Cotati USGS quadrangle — Township 6 North, Range 8 West, Section 23. Its coordinates are centered on 38°20'54.6" N and 121°42'43.1" W. A USGS topographic map showing the location of the project site and surrounding areas is enclosed. We also request a list of Native American individuals / organizations who may have knowledge of cultural resources in the project area. Thank you for your assistance. Should you need any additional information, please feel free to contact me at (707) 523-1010 or Dave.Davis@ghd.com. Sincerely, GHD Inc. David D. Davis, AICP Senior Environmental Planner Enclosed: Project Site Map USGS Topographic Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com LEGEND Pipe Rehabilitation Existing Sewer ss 80PG _O Nr ^ •` AN. ai& SSMH No. 36 SSMH No. 1587 0. — — - Flow �z 0 200' 400' 1 "=200' I i Ot to .UP — cis ! M 7r • OD _ � I AN W —, ss Old Redwood Dr 8a W ��' co , oG ff 8 i 4fli 8 G ,G44 * .3M _V, &, ` Effluent410 AN %L _I � t I r a I SSMH No. 973 I+ Q) � o J O N 4 on . . '� ,.�� L'� �� • Q L_ Lu i L O f r4 'T alb r_• I� .o, SSMH No. 1688 " ONE --Higinway 1 o oun n -ramp SSMH No. 1650 LIN") 21" VCP � � o `160 707 • - - Q)•- � � _ ,� Mrd � • �,� oil Q / 74W •Fl a4k4f. hair Commerce Blvd E E w of 0Vic AP row to Reuse of Documents This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD Inc. and shall not be reused in whole or in part for any other project without GHD Inc.'s written authorization. © GHD Inc. 2015 Plot Date: 20 January 2016 - 9:25 AM Plotted by: Susan Dove Cad File No: G:\84\12008\06-CAD\Figures\8412008_Figure 1 - Permitting Site Map.dwg SSMH No. 1687 u SSMH No. 1652 SSMH No. 165 Expressway Self Storage / . HD Inc. 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA T 1 707 523 1010 F 1 707 527 8679 W www.ghd.com �r Drawn SD /gyp l rOf°ssi °nc�� Cir !� e_ SSMH No. 1 I I SSMH No. 973 I+ Q) � o J O N kEI ET I1 I 90% SUBMITTAL Desiner PH g Client City of Rohnert Park Design MW Project Claussen Overcrossing and Highway 101 Sewer Main Project Check Title SITE MAP ?015 Contract No. 8412008 �USGS science for a changing world 122°45' 38°22'30' 4247000m 424 424 424 424 20' 424 424 424 423 17'30 423 423 423 186000 FEE 423 423 38°15' 122"4b' Produced by the United States Geological Survey North American Datum of 1983 (NAD83) World Geodetic System of 1984 (WGS84). Projection and 1 000 -meter grid: Universal Transverse Mercator, Zone 10S 10 000 -foot ticks: California Coordinate System of 1983 (zone 2) This map is not a legal document. Boundaries may be generalized for this map scale. Private lands within government reservations may not be shown. Obtain permission before entering private lands. Imagery ...................................................NAIP, May 2012 Roads ............................................... HERE, 02013 - 2014 Names..........................................................GNIS, 2015 Hydrography ....................National Hydrography Dataset, 2012 Contours............................National Elevation Dataset, 1999 Boundaries ............ Multiple sources; see metadata file 1972 - 2015 Public Land Survey System..................................BLM, 2011 U.S. DEPARTMENT OF THE INTERIOR U.S. GEOLOGICAL SURVEY 42'30" The National Map USTopo 40' COTATI QUADRANGLE CALIFORNIA-SONOMA CO. 7.5 -MINUTE SERIES 122°37'30" ------- - 38°22'30" MN 13' 57— (N 248 MILS 0' 12" 3 MILS UTM GRID AND 2015 MAGNETIC NORTH DECLINATION AT CENTER OF SHEET U.S. National Grid 100,000-m Square ID EH Grid Zone Designation 105 42'30" "u SCALE 1:24 000 1 0.5 0 KILOMETERS 1 2 1000 500 0 METERS 1000 2000 1 0.5 0 1 MILES 1000 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 FEET CONTOUR INTERVAL 20 FEET NORTH AMERICAN VERTICAL DATUM OF 1988 This map was produced to conform with the National Geospatial Program US Topo Product Standard, 2011. A metadata file associated with this product is draft version 0.6.18 47 46 45 1890000 FEET 44 43 20' 42 '41 '40 '39 17'30" '38 '37 '36 '35 '340a0mN 38°15' 111"3 /130" ROAD CLASSIFICATION Expressway Local Connector LIFOR Secondary Hwy Local Road Ramp 4WD . Interstate Route 0 US Route O State Route QUADRANGLE LOCATION 1 Sebastopol 1 2 3 2 Santa Rosa 3 Kenwood 4 5 4 Two Rock 5 Glen Ellen 6 Point Reyes NE 6 7 8 7 Petaluma COTATI , CA 8 Petaluma River ADJOINING QUADRANGLES 2015 STATES2ECAUF_QRNIA Edmund_G._Bro_vn,_Jr_S:_or_ex_n.or J_iI►y1=V_ Jill1[K_T>•I:I=10kf-,Tcl*Ko]'iIJiI&*i[aP► 1550 Harbor Blvd., Room 100 West Sacramento, CA 95691 (916) 373-3710 Fax (916)373-5471 February 19, 2016 David D. Davis GHD, Inc. 2235 Mercury Way, Suite 150 Santa Rosa, CA 95407 Email to: dave.davis(a)ghd.com Re: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Mr. Davis, A record search of the sacred land file has failed to indicate the presence of Native American cultural resources in the immediate project area. The absence of specific site information in the sacred lands file does not indicate the absence of cultural resources in any project area. Other sources of cultural resources should also be contacted for information regarding known and recorded sites. Enclosed is a list of Native Americans individuals/organizations who may have knowledge of cultural resources in the project area. The Commission makes no recommendation or preference of a single individual, or group over another. This list should provide a starting place in locating areas of potential adverse impact within the proposed project area. I suggest you contact all of those indicated, if they cannot supply information, they might recommend others with specific knowledge. By contacting all those listed, your organization will be better able to respond to claims of failure to consult with the appropriate tribe or group. If a response has not been received within two weeks of notification, the Commission requests that you follow-up with a telephone call to ensure that the project information has been received. If you receive notification of change of addresses and phone numbers from any of these individuals or groups, please notify me. With your assistance we are able to assure that our lists contain current information. If you have any questions or need additional information, please contact me at joshua.standinghorse@nah_c.ca.gov. SiSa 3 JoHorse Associate Governmental Program Analyst Native American Contact List Sonoma County February 19, 2016 Cloverdale Rancheria of Pomo Indians Patricia Hermosillo, Chairperson 555 S. Cloverdale Blvd., Suite A Pomo Cloverdale , CA 95425 (707) 894-5775 (909) 894-5727 Dry Creek Rancheria of Pomo Indians Harvey Hopkins, Chairperson P.O. Box 607 Pomo Geyserville , CA 95441 (707) 522-4290 Lytton Rancheria of California Marjorie Mejia, Chairperson 437Aviation Blvd Santa Rosa , CA 95403 margiemejia@aol.com (707) 575-5917 (707) 575-6974 - Fax Lytton Rancheria of California Lisa Miller, Tribal Administrator 437Aviation Blvd Pomo Santa Rosa , CA 95403 lyttonband@aol.com (707) 575-5917 (707) 575-6974 Fax Middletown Rancheria of Pomo Indians Jose Simon III, Chairperson P.O. Box 1035 Pomo Middletown , CA 95461 Lake Miwok (707) 987-3670 Office (707) 987-9091 Fax Mishewal-Wappo Tribe of Alexander Valley Scott Gabaldon, Chairperson Pomo 2275 Silk Road Wappo Windsor f CA 95492 scottg@mishewalwappotribe. (707) 494-9159 This list is current only as of the date of this document. Distribution of this list does not relieve any person of the statutory responsibility as defined in Section 7050.5 of the Health and Safety Code, Section 5097.94 of the Public Resources Code and Section 5097.98 of the Public Resources Code. This list is only applicable for contacting local Native Americans with regard to cultural resources for the proposed Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project, SonomaCounty. Native American Contact List Sonoma County February 19, 2016 Stewarts Point Rancheria Reno Keoni Franklin, Chairperson 1420 Guerneville Road, Ste Pomo Santa Rosa , CA 95403 reno@stewartspoint.com (707) 591-0580 Office (707) 591-0583 Fax Stewarts Point Rancheria THPO Loren Smith, Tribal Historic Preservation Officer 1420 Guerneville Road, Ste Pomo Santa Rosa , CA 95403 (707) 591-0580 (707) 591-0583 Fax The Federated Indians of Graton Rancheria Greg Sarris, Chairperson 6400 Redwood Drive, Ste Coast Miwok Rohnert Park, CA 94928 Southern Pomo coastmiwok@aol.com (707) 566-2288 Office (707) 566-2291 Fax This list is current only as of the date of this document. Distribution of this list does not relieve any person of the statutory responsibility as defined in Section 7050.5 of the Health and Safety Code, Section 5097.94 of the Public Resources Code and Section 5097.98 of the Public Resources Code. This list is only applicable for contacting local Native Americans with regard to cultural resources for the proposed Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project, SonomaCounty. From: lorin(astewartspoint.ora To: Dave Davis Cc: teresa(&stewartspoint.org Subject: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Date: Monday, February 29, 2016 10:13:30 AM Mr. Davis, The Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation in Rohnert Park Project, is out of the Aboriginal Territory of the Stewarts Point Rancheria Kashia Band of Pomo Indians. We do not have any concerns or comments at this time. Thank You, Lorin W. Smith, Jr. Tribal Historic Preservation Officer 1420 Guerneville Road, Suite 1 Santa Rosa CA 95403 Email: Iorin(alstewartspoint.or� Office: 707-591-0580 x 105 Cell: 707-321-7064 This e-mail has been scanned for viruses pmq Ref: 8412008 February 22, 2016 Mr. Reno Keoni Franklin, Chairperson Stewarts Point Rancheria 1420 Guerneville Road, Suite 1 Santa Rosa, CA 95403 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Mr. Franklin: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com pmq Ref: 8412008 February 22, 2016 Mr. Scott Gabaldon, Chairperson Mishewal-Wappo Tribe of Alexander Valley 2275 Silk Road Windsor, CA 95492 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Mr. Gabaldon: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com pmq Ref: 8412008 February 22, 2016 Ms. Patricia Hermosillo, Chairperson Cloverdale Rancheria of Pomo Indians 555 S. Cloverdale Blvd., Suite A Cloverdale, CA 95425 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Ms. Hermosillo: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com pmq Ref: 8412008 February 22, 2016 Mr. Harvey Hopkins, Chairperson Dry Creek Rancheria of Pomo Indians P.O. Box 607 Geyserville, CA 95441 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Mr. Hopkins: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com pmq Ref: 8412008 February 22, 2016 Ms. Marjorie Mejia, Chairperson Lytton Rancheria of California 437 Aviation Blvd. Santa Rosa, CA 95403 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Ms. Mejia: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com pmq Ref: 8412008 February 22, 2016 Ms. Lisa Miller, Tribal Administrator Lytton Rancheria of California 437 Aviation Blvd. Santa Rosa, CA 95403 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Ms. Miller: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com pmq Ref: 8412008 February 22, 2016 Greg Sarris, Chairperson The Federated Indians of Graton Rancheria 6400 Redwood Drive, Suite 300 Rohnert Park, CA 94928 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Mr. Sarris: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com pmq Ref: 8412008 February 22, 2016 Mr. Jose Simon III, Chairperson Middletown Rancheria of Pomo Indians P.O. Box 1035 Middletown, CA 95461 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Mr. Simon III: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com pmq Ref: 8412008 February 22, 2016 Ms. Loren Smith, Tribal Historic Preservation Officer Stewarts Point Rancheria 1420 Guerneville Road, Suite 1 Santa Rosa, CA 95403 RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Project Dear Ms. Smith: GHD Inc., as agent of the City of Rohnert Park, is evaluating the potential significant environmental impacts of the subject project in accordance with the California Environmental Quality Act (CEQA). The project would involve rehabilitation or replacement of two portions of a trunk sewer system that was constructed in the mid-1950s. In addition to rehabilitating or replacing the pipelines, construction will also include rehabilitation of manholes connected to the project pipelines. A topographic map and site map showing the project location is attached. The project is oriented north to south parallel between U.S. Highway 101 and Commerce Boulevard in Rohnert Park, California. Out of respect of tribal interests and to better inform the project's environmental analysis pursuant to CEQA, we would appreciate being informed of any information or concerns that your organization may have with regards to tribal or other cultural resources within the immediate area of the project. If you have concerns and/or questions regarding this project, please do not hesitate to contact me at (707) 523- 1010 or via email at Dave.Davis@ghd.com. If you prefer, you may also write us at the address below. We appreciate your time and attention to this request. Sincerely, David D. Davis, AICP Senior Planner Enclosed: Topographic Map Site Map GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com (iiw ITEM NO. 7C5 Mission Statement "We Carefor Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 10, 2016 Department: Development Services Submitted By: Mary Grace Pawson, P.E., Director of Development Services Prepared By: Eydie Tacata, Management Analyst Agenda Title: Consideration of a Reimbursement Agreement with MJW Investments, LLC for Development of Stadium Lands Lot 1(APN 143-040-124) RECOMMENDED ACTION: Adopt a resolution approving a Reimbursement Agreement by and between City of Rohnert Park and MJW Investments, LLC for costs incurred in processing the development of Stadium Lands Lot 1 (APN 143-040-124). BACKGROUND: On February 23, 2016, the City received an application from MJW Investments, LLC, a California real estate developer, for a development area plan for "Residences at Five Creek," a multi -use project within the Stadium Lands Master Plan Area on the parcel designated Lot 1 on Parcel Map 180. The Stadium Lands Lot 1 property is located at 5870 Labath Avenue (APN 143-040-124). Per City Council Resolution No. 2015-134 approved on August 11, 2015, 356 Advisors, Inc. and MJW Investments, LLC entered into an Agreement for Purchase and Sale (Including Joint Escrow Instruction) and Terms for Development of 5870 Labath Avenue (the Purchase Agreement") with the City in order to set forth the terms by which they would purchase the property from the City. The project site is approximately 12.25 acres of vacant land, bounded on the west by Labath Avenue, the north by Carlson Avenue, the east by Dowdell Avenue, and the south by a 2.6 acre vacant parcel. The proposed project consists of a 4 -story hotel, approximately 3 1, 100 SF of retail space with surface parking, 135 multifamily residential units, and a 0.65 acre public park ("Project"). City staff anticipates that the necessary entitlements and approvals for this Project will include, but are not limited to: permits or waivers from regulatory agencies such as the U.S. Army Corps of Engineers, North Coast Regional Water Quality Control Board, California Department of Fish and Wildlife; tentative and final parcel maps; site specific hydrology and drainage study and approval of storm drainage plans; site plan and architectural review; conditional use permit, preliminary development plan, rezoning, specific plan amendment and general plan amendment; California Environmental Quality Act review including legal review; development agreement; grading permits, building permits, encroachment permits, transportation permits for approval of a construction haul route(s); implementation of mitigation monitoring program; public improvement, fee credit and reimbursement agreement(s); master maintenance agreements and any other approvals, documents, studies, peer review or processing reasonably necessary to develop the proposed Project. ITEM NO. 7C5 Processing of the Project has commenced, and as provided by a Reimbursement Obligation ("Informal Reimbursement Agreement") signed by the applicant and attached to the original planning application, MJW Investments has deposited a total of $50,000 with the City which has been available for the City to draw on to offset costs as services are rendered. Of this deposit, $1,669.75 has been drawn down to pay for project expenses incurred by the City through February 29, 2016. (See Attachment B of the Reimbursement Agreement for project expense detail.). In accordance with the Purchase Agreement, a Development Agreement for the Project will be negotiated with the City. The City's past practice has been to enter into a formal Reimbursement Agreement with applicants whose projects require a Development Agreement because of the staff and legal time associated with crafting these types of agreements. Section 1.4(b) of the Purchase Agreement also requires the execution of a Reimbursement Agreement. ANALYSIS: Rohnert Park Municipal Code, Section 3.32.050 - Cost recovery fees—Collection allows for recovery of costs through agreements with project applicants, specifically stating: "For any cost recovery fee exceeding one thousand dollars, the city may enter into an agreement with the applicant to provide for payment, with appropriate allowance for indirect costs and overhead, as the costs giving rise to the cost recovery fees are incurred. The form and content of such agreement is subject to city council approval. " The proposed Reimbursement Agreement will provide clarity about the responsibilities of both the Project applicant and the City in terms of invoicing, payments, deposits, and costs incurred by the City eligible for reimbursement. The Reimbursement Agreement requires that the applicant provide a $50,000 security deposit, an amount typically requested in Reimbursement Agreements the City has with other developers of major projects. MJW Investments, LLC has already provided $50,000 in cash with the City, of which $1,669.75 has been used to pay for eligible costs incurred by the City through February 29, 2016. Funds remaining in the deposit as of the date of signature of the proposed Reimbursement Agreement shall be applied to the security deposit as required by the Reimbursement Agreement. To the extent additional funds are required to meet the $50,000 security deposit amount, the developer will be asked to deposit such additional amount upon signature of this Agreement. The Project's processing costs will be billed to the applicant as the costs are incurred. It should be noted that approval of the Reimbursement Agreement and payment of eligible costs does not construe a commitment by the City to grant or issue any project approvals or any other preliminary or formal approvals in connection with the Project. STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D – Continue to Develop a Vibrant Community. This action supports the processing of the application for a major planned development in the Stadium Lands Master Plan Area. OPTIONS CONSIDERED: Approve the Reimbursement Agreement by and between City of Rohnert Park and MW Investments, LLC for costs incurred in processing the development of Stadium Lands Lot 1 (APN 143-040-124) (recommended action). This action is consistent with the City's past practice for managing major development proposals and provides the additional security deposit necessary when the City processes complex entitlements for an applicant. 2 ITEM NO. 7C5 2. The City may retain the existing Informal Reimbursement Agreement executed by the Applicant in order to open Planning Application (PLDV2016-0001) as the binding contract for payment by the applicant of costs incurred by the City to process their Project. This option is not recommended as the Informal Reimbursement Agreement is not as detailed with respect to the costs eligible for reimbursement, and the timelines and procedures for invoicing and payment. The Informal Reimbursement Agreement also carries a lower security deposit which increases the City's risk of incurring unreimbursed costs while processing complex entitlements. FISCAL IMPACT/FUNDING SOURCE: The Reimbursement Agreement provides for all reimbursement of all of the City's Project processing costs, so there will be no net fiscal impact to the General Fund. Upon receipt of developer reimbursements, the Finance Director will make appropriations and increase budgeted revenue as necessary to cover the costs of processing the Project. Department Head Approval Date: 04/03/2016 Finance Director Approval Date: 04/03/16 City Attorney Approval Date: 04/11/16 City Manager Approval Date: 04/29/16 Attachments): 1. Resolution Approving a Reimbursement Agreement By and Between City of Rohnert Park and MJW Investments, LLC for Costs Incurred in Processing the Development of Stadium Lands Lot 1 (APN 143-040-124) 2. Exhibit A to Resolution: Reimbursement Agreement RESOLUTION NO. 2016-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING A REIMBURSEMENT AGREEMENT BY AND BETWEEN CITY OF ROHNERT PARK AND MJW INVESTMENTS, LLC FOR COSTS INCURRED IN PROCESSING THE DEVELOPMENT OF STADIUM LANDS LOT 1 (APN 143-040-124) WHEREAS, the City of Rohnert Park ("City") has received an application from MJW Investments, LLC, a California-based real estate developer for Development Area Plan for a proposed development project ("Project") at APN 143-040-124, a 12.25 acre property within the Stadium Lands Master Plan Area; and WHEREAS, the City's cost recovery policy, as outlined in the Municipal Code, provides for entering into reimbursement agreements to recover application processing costs when these costs exceed $1,000; and WHEREAS, MJW Investments, LLC has agreed to fund the City's efforts in processing their Project, including but not limited to the negotiation, drafting, and implementation of all documents, and the payment of all legal costs as may be required for Project approval. NOW THEREFORE BE IT RESOLVED by the City Council that the City Manager is hereby authorized and directed to execute a Reimbursement Agreement with MJW Investments, LLC in a form substantially similar to Exhibit A attached hereto and incorporated by this reference, for and on behalf of the City, including authorization for staff to make minor amendments to this agreement subject to City Attorney review and approval. BE IT FURTHER RESOLVED that upon receipt of developer reimbursements, the Finance Director is authorized to make appropriations and increase budgeted revenue as necessary to cover the costs of the processing the Project. DULY AND REGULARLY ADOPTED this 10th day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Exhibit A to Resolution REIMBURSEMENT AGREEMENT THIS REIMBURSEMENT AGREEMENT ("Agreement") is made and entered into as of the _ day of May, 2016, by and among the City of Rohnert Park ("City"), a municipal corporation, and MJW Investments, LLC ("Developer"), a California Limited Liability Company. RECITALS Developer has submitted or plans to submit an application for development of a multi -use project consisting of a hotel, commercial retail and multi -family residential units within the Stadium Lands Master Plan Area in Rohnert Park, California at 5870 Labath Avenue, APN 143-040-124 ("Proposed Project"). The project name at time of application is Residences at Five Creek. The site is illustrated in Attachment A, which is attached hereto and incorporated by this reference. Development of the Proposed Project requires or contemplates the following approvals, documents and processing activities (collectively, "Project Approvals"): (1) Approval of permits or waivers from U.S. Army Corps of Engineers, North Coast Regional Water Quality Control Board, California Department of Fish and Wildlife; (2) Tentative subdivision map, tentative parcel map, parcel map and final map or maps; (3) Site specific Hydrology and Drainage study, NPDES General Permit for Stormwater Runoff, and approval of storm drainage plans by the Sonoma County Water Agency and the City of Rohnert Park; (4) Site Plan and Architectural Review; Conditional Use Permit, Preliminary Development Plan; Final Development Plan, amendments to the Stadium Lands Master Plan Planned Development, (rezoning); and General Plan Amendment; (5) California Environmental Quality Act review including legal review; (6) Development Agreement; (7) Grading permits, building permits, encroachment permits, transportation permits for approval of a construction haul route(s); (8) Implementation of mitigation monitoring program; (9) Public Improvements including design and construction, fee credits and reimbursement agreement(s); (10) Any other approvals, documents, studies, peer review or processing reasonably necessary to develop the Proposed Project. A. Prior to the execution of this Agreement, City and Developer had an Informal Reimbursement Agreement ("IRA"), pursuant to which City has been processing the Proposed Project, and pursuant to which the Developer has deposited with City $50,000.00 to serve as a deposit for City's costs Exhibit A to Resolution incurred in processing the Project Approvals. As of February 29, 2016, City has incurred $1,669.75 in processing costs. B. Continued processing of the Proposed Project and processing of the Project Approvals will require City to incur various costs and expenses including but not limited to staff time, consultant costs, legal fees and costs, and other assorted costs to process the Proposed Project. C. In order to facilitate processing of the Project, Developer desires to reimburse City for all of its costs in connection with the Project Approvals, including but not limited to: legal fees, staff time and consultant costs incurred in connection with the Project Approvals; costs unbilled and/or unreimbursed by Developer in connection with Project Approvals covered by this Reimbursement Agreement; and any litigation costs incurred as a result of the processing of the Proposed Project and any Project Approvals. D. The parties to this agreement wish to establish the terms and conditions of such reimbursement obligation. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals and for other good and valuable consideration, the parties hereby agree as follows: 1. Purpose of Agreement. The purpose of this Agreement is to provide for payment by Developer of all legal, staff and consultant costs directly or indirectly incurred by City in connection with the Proposed Project, including legal defense costs, if any. 2. Developer Reimbursement Obligation. Developer shall reimburse City for the following costs (collectively, "Eligible Costs") incurred in connection with the Proposed Project (including any and all staff and or legal costs incurred following approval of the Proposed Project to process the project to completion): a. City staff time, processing costs, consultant costs and legal fees associated with processing and implementing all Project Approvals and Mitigation Measures including, but not limited to: legal fees and costs incurred in connection with the legal defense of any Project Approvals; legal fees and costs incurred in connection with the negotiation, drafting, implementation, and defense of the proposed Development Agreement; and fees and costs payable to outside consultants in connection with the negotiations of the proposed Development Agreement. b. A 7% administrative fee charged on costs of outside consultants and legal services which are included in subsections (a) above; and c. Fees and costs which City has incurred but which have either not yet been billed for reimbursement or which have not yet been reimbursed to the City. The City has made a Exhibit A to Resolution good faith estimate to summarize all such fees and costs more particularly described in Attachment B, which is attached hereto and incorporated by this reference. The parties acknowledge that the figures on Attachment B constitute the City's good faith effort to summarize all such fees and costs, and Developer agrees that fees or costs which have inadvertently been omitted from Attachment B, as well as those fees and costs incurred between March 1, 2016 and effective date of this Agreement, and are subsequently submitted to Developer, shall be construed as Eligible Costs pursuant to this subsection c. 3. Payment of Eligible Costs. City shall submit to Developer a copy of each invoice, bill, demand or other evidence ("Invoice") that the City has incurred for Eligible Costs or other reasonable substantiation of such Eligible Costs. Each such Invoice of Eligible Costs shall be paid in full by Developer, without deduction or offset, within thirty (30) calendar days of the date of the Invoice. Developer covenants and agrees that failure to pay such Eligible Costs to City in full within thirty (30) calendar days of the date of such Invoice will result in a Late Charge in accordance with Section 4 of this Agreement, as well as in the cessation of processing the Proposed Project in accordance with Section 9 of this Agreement. Developer further covenants and agrees that, if as a result of a failure to pay an Invoice of Eligible Costs, City ceases processing the Proposed Project in accordance with Section 9, Developer shall not directly or indirectly initiate any litigation against City or its employees, agents, or volunteers for the cessation or delay in processing the Proposed Project. 4. Late Charge. Developer acknowledges that the late payment of any Eligible Costs will cause City to incur additional costs, including administration and collection costs and processing and accounting of expenses ("Delinquency Costs"). If City has not received payment of all Eligible Costs within thirty (30) calendar days of the date of the Invoice, the Invoice is considered overdue and Developer shall immediately be charged a late charge of five percent (5%) of the delinquent amount. The City is then authorized to pay such Late Charge from the Security Deposit along with the amount of the unpaid Invoice of Eligible Costs in accordance with Section 5. City and Developer recognize that the expenses that City shall suffer as a result of Developer's failure to make timely payments is difficult to ascertain and agree that said five percent (5%) late charge represents a reasonable estimate of the Delinquency Costs that would be incurred by City. City's acceptance of any such late charge does not equate with a waiver of Developer's default with respect to the overdue amount, or prevent City from exercising any rights and remedies available under this Agreement. 5. Security Deposit. Upon signature of this Agreement, Developer shall deposit with City the sum of Fifty Thousand Dollars ($50,000) in cash or other immediately available funds ("Security Deposit"), as security for Developer's obligation to pay all Eligible Costs, as provided herein. The parties acknowledge that, in connection with the IRA, Developer deposited Fifty Thousand Dollars ($50,000) cash with the City, of which $1,669.75 has been used to pay for eligible costs incurred by the City through February 29, 2016. Funds remaining in the IRA deposit as of the date of signature of this Agreement shall be applied to the Security Deposit required by this Agreement. To the extent additional funds are required to meet the $50,000 Security Deposit amount required by this Agreement, Developer shall deposit such additional amounts upon signature of this Agreement. The Security Deposit shall be subject to the following: Exhibit A to Resolution a. Developer agrees that if Developer does not pay when due the full amount of each Invoice of Eligible Costs as provided in Section 3 above, then the City is authorized to pay such amount from the Security Deposit, which may include a Late Charge in accordance with Section 4. b. If the City withdraws from the Security Deposit, the City shall immediately notify the Developer in writing that it has used the Security Deposit to pay all or a portion of the bill, invoice, demand or other evidence of Eligible Costs, and the Developer shall thereafter have fourteen (14) calendar days from the date of such written notice to deposit with City, in cash, an amount necessary to restore the Security Deposit to its full amount of $50,000. If the Developer fails to replenish the Security Deposit within said due date, City shall have no obligation to continue processing the Proposed Project or to incur any additional Eligible Costs. c. If the amount of the unpaid Invoice of Eligible Costs and Late Charge exceeds the available funds in the Security Deposit, the City shall immediately notify the Developer in writing that it has used the Security Deposit to pay all or a portion of the bill, invoice, demand or other evidence of Eligible Costs, and the Developer shall have fourteen (14) calendar days from the date of such written notice to deposit with City, in cash, an amount necessary to restore the Security Deposit to its full amount of $50,000, plus the full amount of the unpaid Invoice of Eligible Costs and applicable Late Charge. If the Developer fails to fully replenish the Security Deposit, pay the full Invoice of Eligible Costs and applicable Late Charge within said due date, City shall have no obligation to continue processing the Proposed Project or to incur any additional Eligible Costs. d. Developer further covenants and agrees that, if as a result of reduction of the Security Deposit to zero dollars or failure to replenish, City ceases processing the Proposed Project in accordance with Section 9, Developer shall not directly or indirectly initiate any litigation against City or its employees, agents, or volunteers for the failure to process or for delay in processing the Proposed Project following such reduction or failure to replenish. If this Agreement is terminated as provided in Section 8 below and all activities related to Project Approvals have ceased and the City is not continuing to incur costs related to the project, City shall return to Developer within ninety (90) calendar days following the effective date of termination that portion of the Security Deposit that has not been expended or committed by City as provided herein, if any. 6. No Commitment as to Future Approvals. Nothing in this Agreement shall be construed as a commitment to grant or issue any Project Approvals or any other preliminary or formal approvals in connection with the Proposed Project or to enter into the proposed Development Agreement or any other agreements. Developer acknowledges and agrees that nothing in this Agreement limits City's discretion, in any manner, with respect to any aspect of the Proposed Project, the proposed Development Agreement, or the proposed real estate transaction and fee credit agreements. Developer agrees that it shall remain obligated to pay all Eligible Costs, regardless of whether any aspect of the Proposed Project is approved and regardless of whether City and Developer enter into Exhibit A to Resolution the proposed Development Agreement or any other agreements. Notwithstanding the aforementioned, City shall in good faith expeditiously and with all diligence process the Project Approvals. 7. Indemnity. Developer shall, to the greatest extent authorized by law, defend (with counsel approved by City, which approval shall not be unreasonably withheld), indemnify, and hold harmless the City, its officials, employees, volunteers and agents from and against any and all loss, liability, expenses, claims, costs (including reasonable attorneys' fees), suits and damages of every kind nature, and description, directly or indirectly arising from any third party legal challenge to the Project Approvals, or the implementation of this Agreement. Developer may defend against any such third party legal challenge as a Real Party in Interest using counsel of Developer's choice, and Developer and City agree to cooperate in the joint defense of the Project Approvals or the implementation of this Agreement. Developer's indemnity obligations under this Section 7 shall survive the expiration or termination of this Agreement. 8. Termination. Developer may terminate this Agreement by providing thirty (30) calendar days written notice to City. If Developer is in default of any of its obligations under this Agreement and fails to cure such default within fourteen (14) calendar days following written notice from City, then City may terminate this Agreement by notice to Developer and, thereafter, City shall have no further obligation to process Project Approvals for the Proposed Project or to continue with negotiation and drafting of the proposed Development Agreement or any other agreements. Developer shall be responsible for the payment of Eligible Costs incurred by City up to and including the date of termination regardless of which party terminates this agreement. 9. Cessation of Processing. Developer acknowledges and agrees that City may, in its sole discretion, cease processing the Proposed Project, the Project Approvals , and all negotiations in connection with the proposed Development Agreement or any other agreements, in any of the following events: a. This Agreement is terminated by either party following notice and expiration of any applicable cure periods as provided herein; or b. Developer fails to pay such Eligible Costs to City in full within thirty (30) calendar days of the date of such Invoice; or c. The Deposit amount is reduced to zero and Developer fails to replenish the Deposit upon request by City. Developer further covenants and agrees that if City ceases processing the Project Approvals for any of the foregoing reasons, Developer shall not directly or indirectly initiate any litigation against City or its employees, agents, or volunteer for the failure to process or for delay in processing such applications following such Agreement termination. 10. Attorneys' Fees. If any legal action is brought by either party to interpret or enforce any terms or provisions of this Agreement, the prevailing party shall be entitled to its reasonable attorneys' fees and costs. Exhibit A to Resolution 11. Entire Agreement. This Agreement constitutes the entire agreement of the parties with respect to the matters set forth herein. Any amendments, modifications, or changes to this Agreement shall be in writing and signed by both parties. 12. Waivers. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. 13. Severability. If any provision of this Agreement or the application of any such provision shall be held by a court of competent jurisdiction to be invalid, void or unenforceable to any extent, the remaining provisions of this Agreement and the application thereof shall remain in full force and effect and shall not be affected, impaired or invalidated. 14. CEQA Processing. Developer acknowledges and agrees that the City is the lead agency under CEQA, that the environmental review document(s), including but not limited to, an Initial Study, Environmental Impact Report (including project or program level review, supplemental EIR, subsequent EIR, or addendum), mitigated negative declaration, negative declaration, and/or notice of exemption, must reflect City's independent judgment and that City retains full discretion with respect to all findings to be made in connection therewith. 15. Successors and Assigns. This Agreement shall be binding upon the parties hereto and their respective heirs, legal representatives, successors and assigns. 16. Jurisdiction. This Agreement shall be administered and interpreted under the laws of the State of California without regard to its choice of law rules. Jurisdiction and venue of litigation arising from this Agreement shall be in the County of Sonoma, State of California. 17. Notices. Notices required by this Agreement shall be personally delivered, mailed, postage prepaid, or mailed via nationally recognized overnight courier as follows: To the Developer: MJW Investments, LLC 1278 Glenneyre Street, Suite 439 Laguna Beach, CA 92651 Attn: Matthew J. Waken, Manager Tel: (626) 710-6377 with a copy to: 365 Advisors, Inc. 3757 Falcon Avenue Long Beach, CA 90807 Attn: Bruce Orr, President Tel: (562) 743-2060 and to: Palmieri, Tyler, Wiener, Wilhelm & Waldron, LLP 1900 Main Street, Suite 700 Irvine, CA 92614 Exhibit A to Resolution Attn: Stephen A. Scheck Tel: (949) 851-7221 Fax: (949) 825-5417 To the City: City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 Attn: City Manager Tel: (707) 588-2223 Fax: (707) 794-9248 with a copy to: Burke, Williams & Sorensen, LLP 1901 Harrison Street, 9th Floor Oakland, CA 94612 Attn: Michelle Marchetta Kenyon Tel: (510) 273-8780 Fax: (510) 839-9104 Notices given by personal delivery shall be effective immediately. Notices given by overnight courier shall be effective upon the date of delivery. Notices given by mail shall be deemed to have been delivered five days after having been deposited in the United States mail. Any party may change its address for notice by written notice to the other party in the manner provided in this paragraph 17. 18. Interpretation. The titles to the sections of this Agreement are not a part of this Agreement and shall have no effect upon the construction or interpretation of any part of this Agreement. As used in this Agreement, masculine, feminine or neuter gender and the singular or plural number shall each be deemed to include the others where and when the context so dictates. The word "including" shall be construed as if followed by the words "without limitation." This Agreement is the product of negotiations among the parties, and it shall not be construed as if it had been prepared by one of the parties, but rather as if all of the parties have prepared the same. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Agreement. 19. Authority. Each person executing this Agreement covenants and warrants that (i) the party on whose behalf he or she is signing is duly incorporated or otherwise established or formed and validly existing under the laws of its state of incorporation, establishment or formation, (ii) the party has and is duly qualified to do business in California, (iii) the party has full corporate, partnership, trust, association or other power and authority to enter into this Agreement and to perform all of its obligations hereunder, and (iv) each person (and all of the persons if more than one signs) signing this Agreement is duly and validly authorized to do so. 20. Counterparts. This Agreement may be executed in counterparts. 21. Assignment of Claims. To the extent City determines that it may have Claims against any Project Consultant in connection with the Proposed Project, City may, upon written request by Developer, Exhibit A to Resolution assign such Claims to Developer. As used herein, "Project Consultant" means any consultant, contractor, or other third party whose work product gives rise to any Eligible Cost or who is hired by City in connection with the Project Approvals; and "Claims" means any and all claims, potential claims, causes of action, and potential causes of action for breach of contract and/or professional negligence, regardless of whether such claims or causes of action accrue prior to or after the effective date of this Agreement. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Exhibit A to Resolution IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. CITY: CITY OF ROHNERT PARK, a Municipal Corporation City Manager Per Resolution No. adopted by the Rohnert Park City Council at its meeting of May 10, 2016. APPROVED AS TO FORM: City Attorney ATTEST: City Clerk DEVELOPER: MJW Investments, LLC a California Limited Liability Company By: (Signature) (Date) (Print name and title) R ■ i ■ 16 ,ems+ �- _ .:.. ■ Stadium Lands i. Lot 1 •:�� (APN 143-040-124) L ■ � - I �t ■ 4Y..yr' ii �.1 t _r _ Exhibit A to Resolution ATTACHMENT B PROJECT EXPENSES [INSERT PROJECT EXPENSES SUMMARY HERE] ATTACHMENT B: Project Expenses through 2/29/2016 Applicant: MW Investments LLC Project: Stadium Lands Master Plan Area Address: 5870 Labath Avenue Rohnert Park, CA (APN 143-040-124) SUMMARY through 2/29/2016 Amount #GENL2016-0002: General Dev. Processing $1,669.75 CREDIT (Deposits / Payments) ($50,000.00) Total Due / Deposit Account Balance ($48,330.25) This accounting includes services performed by City staff and consultant work performed for project. EXPENSES Consultant Services Company/Organization No invoices received by Invoice No. Invoice Date n/a n/a Amount $0.00 Subtotal $0.00 City administrative fee 7% $0.00 SUBTOTAL CONSULTING SUPPORT SERVICES $0.00 Publications/Noticing and Other Services (No Admin Fee charged) Company/Organization No invoices received by C City Staff Services Invoice No. Invoice Date n/a n/a Amount $0.00 SUBTOTAL PUBLICATION/NOTICING SERVICES $0.00 Staff Description Amount Hernandez 0.25 hrs 2/2016 Admin support $22.25 Beardsley 0.5 hrs 2/2016 Accounting $44.50 Beiswenger 8.0 hrs 2/2016 Review and comment on PDP application $1,192.00 Azevedo 1.5 hrs 2/2016 Intake / Routing $133.50 Marin 2.5 hrs 2/2016 Drafting feasibile adjacent site plan, coordination $277.50 SUBTOTAL CITY STAFF PROJECT TIME $1,669.75 TOTAL EXPENSES $1,669.75 CREDITS Description Amount Deposit 2/23/2016 ($25,000.00) Deposit 2/26/2016 ($25,000.00) TOTAL CREDITS ($50,000.00) TOTAL AMOUNT DUE / (DEPOSIT ACCOUNT BALANCE): ($48,330.25) Attachment B Project Expenses ROj;NEFLT TA 1{ �R7,iF(33�"�71P- ITEM NO. 7D Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 10, 2016 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Art da Rosa, Deputy City Engineer Agenda Title: Authorizing the City Manager to Execute Task Order 2016-02 for Construction Management Services with Brelje & Race Consulting Engineers for the Clausen Overcrossing and Highway 101 Sewer Lining Project (No. 2015-10) RECOMMENDED ACTION: By Minute Order, Authorize the City Manager to Execute Task Order 2016-02 for Construction Management Services with Brelje & Race Consulting Engineers for the Clausen Overcrossing and Highway 101 Sewer Lining Project (No. 2015-10). BACKGROUND: The Clausen Overcrossing and Highway 101 Sewer Lining Project (No. 2015-10) is nearing design completion, and a construction management team will need to be selected in order for the project to move to the next construction phase. ANALYSIS: In 2015, engineering staff circulated a request for proposals for consulting engineering services and construction management services. Brelje & Race Consulting Engineers (B&R) was one of several engineering consulting firms which responded to the City's request and the firm has an approved Master Agreement with the City for both engineering design and construction management services. In preparing for the bidding of the Clausen Overcrossing and Highway 101 Sewer Lining Project, staff reviewed the statement of qualifications and selected Brelje & Race as the most qualified consultant for this assignment. The firm has managed two similar sewer lining projects for the City in the past eighteen months and brings an established team with strong technical expertise and familiarity with the City's construction management practices. Because of their qualifications, staff requested a proposal from B&R and negotiated a scope of work and fee estimate commensurate with the work required by the project. B&R's scope of services includes a peer review, construction management and construction inspection work. Their proposed fee is an amount not to exceed $67,000 which is 11.2% of the estimated construction cost, and in a reasonable range for construction management services that include peer review of the design. The proposed construction work, which involves lining several of the City's major sewer mains, has some unique elements that impact the approach to construction inspection and management. The work involves periods of intense activity when sewer mains are cleaned, inspected and the liner is prepped and inserted through manholes. Careful oversight of this work is critical to success. The work also involves periods of downtime while the liner is curing. Also because this work occurs in high traffic areas along Commerce Boulevard including at the intersection of Commerce Boulevard and Rohnert Park Expressway, attention to traffic control will be ITEM NO. 7D important throughout the project. B&R's proposal takes into account the nature of the work and proposes inspection services for 30 days of a 45 day contract schedule, acknowledging that there will be some downtime during the contract period. Because the contract is for time and materials not to exceed a sum of $67,000, if less inspection is required, the City will incur less cost overall. In addition, because sewer flows are lowest during the nighttime hours, and the lining process requires the pipe to empty for cleaning and placement of the lining, some work will take place at night. B&R's proposal takes this schedule into account in the pricing. In a similar project that involved lining the City's main interceptor outfall project, B&R's staff managed the level of effort required to support the project and finished under their maximum budget. STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: 1. Authorize Task Order 2016-02 with Brelje & Race Consulting Engineers. This is the recommended option because Brelje & Race has demonstrated the best qualifications for the assignment and has a strong history of performing this type of work well for the City. 2. Utilize another consulting firm for this assignment. This option is not recommended because staff has evaluated the qualifications of the firms that responded to its request for proposals and B&R has the strongest qualifications. 3. Perform the construction management services with City staff. This option is not recommended because the City's Public Works Inspector is currently inspecting the Dowdell Widening Project, various utility encroachment permits, and the demolition of the Avram and Commerce buildings. FISCAL IMPACT/FUNDING SOURCE: This task order has a fiscal impact of $67,000.00. Funding for this task order will come from: Sewer Utility Fund (fund 510) and was approved as part of the Capital Improvement Program Budget for CIP Project 2015-10. CIP# WW -21. Department Head Approval Date: 04/18/16 Finance Director Approval Date: NA City Attorney Approval Date: 04/19/16 City Manager Approval Date: 05/03/16 Attachments (list in packet assembly order): A. Task Order 2016-02 for Construction Management Services with Brelje & Race Consulting Engineers for the Clausen Overcrossing and Highway 101 Sewer Lining Project (No. 2015-10) 2 BRELJE & RACE, CONSULTING CIVIL ENGINEERS, TASK ORDER NO. 2016-02 CITY OF ROHNERT PARK AND BRELJE & RACE, CONSULTING CIVIL ENGINEERS AUTHORIZATION TO PROVIDE CONSTURCTION MANAGEMENT SERVICES FOR CLAUSSEN OVERCROSSING AND HIGHWAY 101 SEWER MAIN INVESTIGATION AND REHABILITATION PROJECT NO. 2015-10 SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Brelje & Race, Consulting Civil Engineers to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Brelje & Race, Consulting Civil Engineers ("Consultant") hereto dated March 1, 2016 SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Attachment "A" - Scope of Services, which is attached hereto and incorporated by this reference. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Attachment "B," which is attached hereto and incorporated by this reference, for an amount not -to -exceed sixty seven thousand dollars ($67,000.00). SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 of this Task Order shall be completed by December 31, 2016 or as extended in writing by the City Manager. SECTION 5 — ITEMS AND CONDITIONS All terms and conditions contained in the MASTER AGREEMENT for professional services between City and Consultant are incorporated by reference and remain in full force and effect. Approved this 10th, day of May, 2016. Signatures on Next Page CITY OF ROHNERT PARK Brelje & Race, Consulting Civil Engineers Darrin Jenkins, City Manager 5/10/2016 By: Name, Title (Date) Per Minute Order adopted by the Rohnert Park City Council at its meeting of 5/10/2016 ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Brel & NSLATINMAVIIFn AMENDED SCOPE OF SERVICES CLAUSEN OVERCROSSING AND HIGHWAY 101 SEWER MAIN INVESTIGATION AND REHABILITATION Project No. 2015-10 Prepared For CITY OF ROHNERT PARK Prepared By BRELJE & RACE ENGINEERS Amended April 6, 2016 _ PROJECT UNDERSTANDING? - Rohnert Park will be entering into a construction contract sometime in August or September of this year for services related to the rehabilitation of approximately 2,968 linear feet of various diameters of existing sanitary sewer collection system using cured -in-place pipe (CIDP) lining and rehabilitation of 12 manholes. Brelje & Race has been requested to provide peer review of the 100 percent complete plans prior to final approval by the City, contract administration and field inspection services for this project in accordance with our existing Master Services Agreement and On -Call Construction Management and Inspection Services contract (City Task Order No. 2015- 02). For a more detailed description of all tasks to be performed, please refer to the scope of services approved under the Task Order. A brief description of the tasks to be performed for this specific project are provided following. - SCOPE OF SERVICES TASK 1 Peer Review Services The tasks listed here are a subset of the complete list of tasks included in the Master Services Agreement for Construction Management and Inspection Services. Brief commentary is provided where necessary to address the specifics of this project. 1.01 100 Percent Plans Set Review Upon receipt of the completed, but unsigned, project drawings from the City or the Design Engineer, Brelje & Race staff will undertake a thorough review of all sheets, notes, and details and ensure the drawings are complete. Any errors, discrepancies or omissions will be marked on the plans, and noted for later incorporation into a review letter. 475 Av i atio n Blvd.. Suite 120 - $a nta Rosa. CA 95403 - v: 707-5576-1322 www.brca om 1.02 100 Percent Specifications Review Similarly to the above task, the technical specifications, bid items list and quantities, and the description of each bid item will be thoroughly reviewed. The review will ensure all contractual items from the plans are adequately covered in the specifications, correct codes and specified materials are suitable for the intended installation. Quantities will also be verified and checked against the listed bid quantities. A hard -copy set of the specifications will be marked on and flagged where errors or omissions are found, and noted for later inclusion into a review letter. 1.03 Prepare Review Letter Items noted during the review tasks will be cataloged into a review matrix noting the page/sheet where the comment may be found, and will include a brief description. The matrix will be forwarded with a letter to the City for staff review and for forwarding to the Design Engineer. 1.04 Attend 100 Percent Review Meeting It is anticipated that a meeting will be held to discuss the review items noted, and what steps will be applied to resolve each noted item. Brelje & Race will conduct the meeting and prepare an agenda. 1.05 Post -Revision Cursory Plan and Spec Review As a final step prior to completing and signing the plans for bid advertising, Brelje & Race will perform a cursory review of the plans and specifications to ensure all previously noted items were adequately addressed. Any found issues will be forwarded by the most expedient means to the City and Design Engineer (email). 1.06 Project Management/QA/QC This task provides quality assurance through oversight and review of staff work products, and allows for time necessary for adequate communications between City or the Design Engineer and Brelje & Race. TASK 2 Contract Administration & Field Inspection Services The tasks listed here are a subset of the complete list of tasks included in the Master Services Agreement for Construction Management and Inspection Services. Brief commentary is provided where necessary to address the specifics of this project. 2.01 Preconstruction Meeting Conduct the pre -construction meeting, which will include appropriate City staff, the design engineer, contractor, major subcontractors and representatives from Public Safety, Sonoma County Transit and CalTrans. B&R will prepare the agenda and minutes for distribution. The meeting will include a discussion of all items pertinent to the successful performance and completion of the project by the contractor. 2.02 Bi -weekly Progress Meetings Page 2 of 5 Conduct and document approximately three (2) bi-weekly progress meetings after substantial work progress has been initiated. Prepare and distribute meeting agendas to include schedule updates, key issues and constraints, and progress updates. Prepare and distribute post -meeting minutes. (Note that the inspector participation in these meetings is necessary and meetings will be scheduled to coincide with other inspection duties — i.e. Progress meetings will be held regularly, but at somewhat random times.) 2.03 Schedule Management Review Contractor's initial and look -ahead schedules for contract conformance and for reasonableness of duration and sequence. Coordinate comments from others including Public Safety and other City staff. Notify contractor of any schedule slippage and determine and advise of any impact to schedule due to change orders or potential change orders. 2.04 Maintain Project Records Maintain submittal and RFI logs, daily reports and inspection records, compliance testing reports and logs, photo logs and other correspondence and records information. 2.05 Prepare Bi -Weekly Reports Prepare report of progress and status updates on a bi-weekly basis and submit via email to the City's project manager. 2.06 Review Monthly Progress Payments Evaluate monthly progress payment requests from contractor, review for accuracy and completeness and negotiate changes to quantities where needed and submit to City with recommendation for payment. The timetable for this project has been estimated to be 30 calendar days and the contractor or The City may opt to prepare a progress payment only once to encompass the entire scope of work and reduce redundant clerical effort. 2.07 Requests for Information (RFIs) Coordinate review and response to contractor's requests for information or requests for clarification. RFI's will be logged, transmitted to the design engineer or other appropriate responder, tracked, and transmitted back to the contractor in a timely manner. 2.08 Potential Change Orders and Contract Change Orders Coordinate and manage the change order process, including tracking and logging PCOs, assist in the determination of a changed condition, request review by the design engineer and City personnel, assist with negotiations and prepare CCOs for inclusion to the Contract and payment process. 2.09 Coordinate Submittal and Shop Drawing Review Process Coordinate and manage the submittal and shop drawing review process. Submittals will be logged, routed to the appropriate reviewer(s) such as the design engineer and City staff, with consolidated response transmitted back to the Contractor in a timely manner. Subsequent resubmittals will also be routed, tracked and returned with appropriate comments. 2.13 Field Inspection Page 3 of 5 The field inspection duties will be performed on a full time basis and will provide construction inspection and observation to monitor the contractor's work for completeness and compliance with the contract documents. The field inspector will also provide a line of communication between the contractor and the City through the project manager and vice - versa. The field inspector will attend all progress meetings and assist in the progress payment review process, prepare and monitor the punch list and coordinate with contractor for special inspections and owner notification. The field inspector will keep a diary/log and prepare work reports, which will include photo documentation of progress, and list all observed activities. 1.14 Photograph or Video Documentation Coordinate any pre and post construction video and photographic survey, provide daily photographic work detail, and provide the City with all photographic material at the conclusion of the job. 1.16 Inspection Reports Provide daily and bi-weekly reports detailing work items completed, materials used, labor on site, any potential or incurred CCO work. Also provides a means to track the contractor's schedule and any traffic control or public safety issues. 1.18 Substantial Completion and Punch List At the time of substantial project completion, schedule with the City and the design engineer the review and preparation by the field inspector a formal Punch List of items remaining for the contractor to comply with all contract provisions and allow preparation of the Notice of Completion. 1.19 Project Closeout Provide the City with copies of all project documentation including, submittal and RFI logs, daily field reports, correspondence, log of testing results, photo documentation and any other pertinent documentation. Assist with preparation of the Notice of Completion, and advise the City when appropriate to pay retention and other final closeout items. Note that the numbers are not sequential. The omitted numbered tasks are from our current Task Order 2015-02 and are either tasks to be included with field inspection duties only or are not anticipated to be necessary for this project. FEES Our fees for these services will be billed monthly on a time and expenses basis. The fees are estimated at $67,000 and will not be exceeded without prior written approval from the City. The fee estimate for field services was based on a contract duration of 45 working days for substantial completion, with the assumption of roughly 30 working days of actual construction and field inspection time. Field inspection will require a full-time presence and is based on 8 to 10 hours of field inspection each day. A Task, Work Hour and Cost Tabulation has been prepared (attached) based on these assumptions using our current rate schedule. SCHEDULE AND ABILITY TO PERFORM We are prepared to begin work immediately upon authorization to proceed. The peer review will Page 4 of 5 commence immediately as it is our understanding the 100% plans are ready now. Peer review is expected to take two to three weeks and will be partially dependent upon meeting schedules and review by others; the field work will likely begin one to two weeks following the notice to proceed when issued by the City. It is expected that construction will commence during the summer. Procurement times for materials involved in construction are not expected to be unreasonably long, allowing the contractor to mobilize quickly. JJJW 1W I PERSONNEL The Project Manager from Brelje & Race will be Sean Jeane. Mr. Jeane is an experienced PM who has worked extensively with Rohnert Park's staff on numerous construction projects. He is familiar with the City's billing and project documentation requirements. Peer review and field inspection services are currently anticipated to be provided by Richard DiTommaso, PE, of Brelje & Race. However, his availability for the field work will be dependent on the actual start date of the project. The project is well suited for Rich, as he has extensive experience gained from several recent and similar projects with the City, is familiar with City staff and the standard specifications. Rich has also provided peer review, inspection and documentation services at similar sewer lining projects throughout Sonoma County. ASSUMPTIONS AND LIMITATIONS Contract administration is dependent upon the time required for the contractor to complete the specified work. While the contract stipulates 45 working days, should the contractor fail to complete the work within the time frame allotted, or due to changed conditions additional time is allowed by the City, Brelje & Race may request to adjust our fees accordingly. 2. Permits and other fees, if any, are assumed to be arranged for and paid by others. 3. It is our understanding that the design engineer has been retained by the City to provide related services to include assistance during bidding for preparation of addenda, and review and response to bidder questions. These services have been omitted from this scope. 4. It is our understanding that the design engineer has been retained by the City to provide construction related services to include submittal review, response to contractor RFIs and final punch list review. We have based our responsibilities for these tasks in this scope of services on the design engineer performing reviews and assisting in these areas. Page 5 of 5 CLAUSEN 0 VERCROSSING AND HIGHWAY101 SEWER A ININVESTIGATIONAND REHABILITATION CITYofROHNERT PARK TASK, WORKHOUR and COST TABULATION Amended Apri16, 2016 Notes: 1. For detailed descriptions of tasks, refer to Master Services Agreement for Task Order 2015-02. 2. Inspector time for this task considered as being accomplished during the course of a field work day. 3. Field inspection will be performed on a full time basis based on the 45 working day construction contract with 30 field working days. TASK DESCRIPTION(l) WORK HOURS Associate Senior Clerical Principal Engineer 1.01 100% Plans Review 2 8 Peer Review 1.02 100% Specifications Review 2 6 1.03 Prepare 100% Review Letter 2 8 1.04 Prepare Agenda & Attend Review Meeting 3 4 2 1.05 Final Revisions Cursory Review for Completeness 1 4 1.06 Project Management Q/A Q/C & Miscl. Communications 1 4 2 Task 1- Subtotal 14 30 4 2.01 Pre -construction Meeting 4 4 1 Contract 2.02 Bi -Weekly Progress Meetings (2) 10 2 Administration 2.03 Schedule Management (2) 4 & 2.04 Maintain Project Records (2) 4 Field Inspection 2.05 Prepare Bi -Weekly Reports 3 Services 2.06 Review Monthly Progress Payments (2) 2 2.07 Coordinate Response to Requests for Information (RFJ) 4 1 2.08 Potential Change Orders (PCOs) and Change Orders 4 1 2.09 Coordinate Submittal and Shop Drawing Review Process 4 1 2.10 Field Inspection (3) 270 2.11 Photograph or Video Documentation 8 2.12 Field Changes (2) 2.13 Inspection Reports (2) 2 2.14 Substantial Completion and Punch List 1 8 2.15 Project Documents/Closeout 4 4 Task 2 - Subtotall 44 294 8 Total Hours 58 324 12 Hourly Rate $170 $155 $70 Subtotal Cost $9,860 $50,220 $840 SUBTOTAL CONTINGENCY 10% $60,900 $6,100 TOTAL $67,000 Notes: 1. For detailed descriptions of tasks, refer to Master Services Agreement for Task Order 2015-02. 2. Inspector time for this task considered as being accomplished during the course of a field work day. 3. Field inspection will be performed on a full time basis based on the 45 working day construction contract with 30 field working days. Bre!j� Race � ONSULIING ENGINEERS SERVICES RATE SCHEDULE EFFECTIVE MARCH 1, 2016 PROFESSIONAL SERVICES Senior Principal................................................................................................................$195.00/hour AssociatePrincipal............................................................................................................170.00/hour Associate.............................................................................................................................155.00/hour Senior Engineer.................................................................................................................155.00/hour Engineer..............................................................................................................................140.00/hour Engineering Technician....................................................................................................120.00/hour SeniorPlanner....................................................................................................................140.00/hour Planner................................................................................................................................110.00/hour Senior Surveyor..................................................................................................................140.00/hour Surveyor..............................................................................................................................125.00/hour SurveyTechnician.............................................................................................................115.00/hour CAD Technician................................................................................................................115.00/hour Construction Engineer.....................................................................................................135.00/hour Construction Technician 2...............................................................................................120.00/hour Construction Technician 1...............................................................................................100.00/hour TechnicalWriter..................................................................................................................90.00/hour EXPERT WITNESS & MEDIATION SERVICES FIELD SURVEYING One-man Party (Including Survey Equipment & Vehicle) Two-man Party (Including Survey Equipment & Vehicle) Three-man Party (Including Survey Equipment & Vehicle) CLERICAL SERVICES OUTSIDE CONSULTANTS OUTSIDE PLOTTING AND REPRODUCTION IN-HOUSE PLOTTING Vellum or Bond Mylar $350.00/hour $175.00/hour $230.00/hour $285.00/hour $70.00/hour Cost + 10% Handling Charge Cost + 10% Handling Charge $8.00/sheet 20.00/sheet Note Brelje & Race does not charge separately for many of the expenses that are traditionally recouped from the Client as "reimbursable". The hourly rates listed above are inclusive of all expenses for vehicle mileage, surveying materials, incidental copying services and computer hardware, software and other information technology costs. 475 Aviation Blvd„ Suite 120 -Santa Rosa, CA 95403-w: 707-876-1322 www. brce xom ITEM NO. 7E Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 10, 2016 Department: Administration Submitted By: David Rowley, IT Operations Manager Prepared By: David Rowley, IT Operations Manager Agenda Title: Lease Agreement with Key Government Financing to Replace City Network Equipment RECOMMENDED ACTIONS: Authorize the City Manager and Finance Director to Execute a 5 year Lease Agreement with Key Government Financing to Replace the City Network Infrastructure. BACKGROUND: In September 2015, the City contracted with an outside auditor to review our Information Technology (IT) security, systems and polices. The auditor stated that the City networking infrastructure needed to be reviewed with an emphasis on upgrading or replacement. Security concerns as well as equipment reaching end of life needs to be addressed if network functionality is to be maintained. ANALYSIS: Because of the age of the current equipment, we solicited advice from three Cisco certified experts; LynnBrook Solutions, Client First, and AMS.net. They reported that the current infrastructure is obsolete and cannot be upgraded to the standards recommended by the auditor. Replacement is the only viable solution. Current equipment is over eight years old. The Cisco experts recommended replacement for the following reasons: 1) It will enhance user experience by delivering an up-to-date high performance, scalable and flexible network design. 2) The proposed architecture will seamlessly support the voice systems (telephone) as well as all future telephone system upgrades, enhancements including video, and other collaboration services. 3) Future savings will be realized by allowing for modular or licensing upgrades if bandwidth demands grow. 1 ITEM NO. 7E 4) The City is overdue for a network upgrade. Current equipment is obsolete and at end of its useful life. This replacement would allow the City to increase performance and flexibility necessary for the next 7-8 years. In performing the due diligence in accordance with the City's purchasing policy, staff identified a Cooperative Purchase Agreement with the State of California Multiple Award Schedule, (CMAS). CMAS uses a competitive bidding process to identify cost-effective vendors for projects such as these. The City is eligible to purchase these services and equipment through CMAS. Cisco and AMS.net are on the current CMAS contact, and have been selected to provide the equipment based on our past experience with them, their familiarity with our current network topography and their knowledge of the infrastructure that needs to be replaced. The cost to replace the network is $163,302. Key Government Finance, Inc. in conjunction with Cisco offers a lease/purchase option whereby the City can make equal installment payments of $32,660.26 over a period of 5 years. The lease/purchase agreement carries an effective interest rate of 3.44%; however, due to an incentive provided by Cisco, the interest costs of $10,506.25 are credited to the City against the cost of the equipment. This, in effect, results in an interest free loan. At the end of the lease the City has the option to purchase the equipment for $1.00. STRATEGIC PLAN ALIGNMENT: This recommendation is consistent with the City's strategic plan, under Goal C: Ensure the Effective Delivery of Public Services. The use of technology is also identified in the strategic plan as one of Our Best Practices listed in Goal C. This equipment and the technology it provides are critical to maintain services to the City's citizens. OPTIONS CONSIDERED: Option 1 — Recommended. Approve five year lease with Key Government Financing for network equipment. Network equipment has an expected life span of eight years. Option 2 — Not Recommended. Staff considered replacing a third of the needed items each year and did not recommend this option because it would not meet the immediate need of upgrading or replacing aging equipment. FISCAL IMPACT: The first year payment is $32,660.26 will be due upon execution of the lease. There are sufficient funds in FY 15-16 to make the initial payment. Remaining payments will be included in future budget requests. Department Head Approval Date: May 2, 2016 Finance Director Approval: May 2, 2016 City Manager Approval Date: May 3, 2016 City Attorney Approval Date: May 2, 2016 Attachments (list in packet assembly order): 1. Lease Agreement N Key Government Finance, Inc 1000 South McCaslin Boulevard Superior, CO 80027-9456 Friday, April 01, 2016 David Rowley City of Rohnert Park 130 Avram Ave Rohnert Park, California 94927 Re: Key Government Finance, Inc. Dear Mr. Rowley: Enclosed, please find two (2) sets of financing documents for your review and execution. (If these documents were emailed to you, please print out two (2) sets.) Execute both sets and return all of the originals to my attention. The original sets of the executed documents are required prior to funding your transaction. To expedite the return of these documents, please overnight them to me: KEY GOVERNMENT FINANCE, INC. ATTN: KIM BUSH 1000 S. MCCASLIN BLVD, SUPERIOR, CO 80027 Only the person with Signing Authority, listed on the Lessee's Certificate, should execute the documents. For verification of original documents, please execute in blue ink. Upon closing, Key Government Finance will return a fully executed original set for your files. Please Note: All fully executed documents must be returned no later than May 08, 2016; otherwise, the transaction is subject to re -pricing. Please refer to the enclosed Document Checklist when preparing the documents. Executed documents reauired for fundina are: 1. Tax -Exempt California Abatement Lease/Purchase Agreement 2. Property Schedule to Tax -Exempt California Abatement Lease/Purchase Agreement 3. Exhibit B — Certificate of Acceptance 4. Exhibit C — Lessee's Counsel's Opinion 5. Exhibit D — Lessee's Certificate 6. Exhibit E — Bank Qualified Tax -Exempt Obligation 7. Certificate of Insurance and proof of Abatement Insurance — Both are required prior to funding. 8. Notification of Tax Treatment with Tax Exemption Certificate or Letter — Required for annual state tax audits. 9. Invoicing Instructions — Required in order to ensure that invoices are directed to the proper area in your organization. 10. IRS Form 8038-G or 8038 -GC Please contact me at (720) 304-1419 with any questions. Sincerely, Kim Bush Account Manager SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper DOCUMENTATION CHECKLIST ❑ Tax -Exempt California Abatement Lease/Purchase Agreement ❑ Property Schedule to Tax -Exempt California Abatement Lease/Purchase Agreement* ❑ Exhibit B — Certificate of Acceptance. The date of Acceptance will need to be filled in with the date the equipment is installed and accepted. ❑ Exhibit C — Lessee's Counsel's Opinion - Exhibit C is the standard legal opinion used by Key Government Finance, Inc. This opinion will need to be processed by your attorney on their letterhead. Your attorney will want to review the Lease/Purchase Agreement. ❑ Exhibit D — Lessee's Certificate - Please fill in the date of the meeting of the governing body, referenced in section one. We also require evidence that the funds for the first payment have been appropriated. ❑ Exhibit E — Bank Qualification Certificate. One of the two boxes must be checked off. ❑ Request for Certificate of Insurance & Proof of Abatement Insurance — Please fill out the form and fax it to your insurance company. (Both are required prior to funding.) ❑ Notification of Tax Treatment - Please provide your State of Sales/Use Tax Exemption Certificate. ❑ Invoicing Instructions — The information you provide enables us to invoice you correctly. ❑ Invoice for 15t Payment ❑ IRS Form 8038-G or 8038 -GC The original form will be required for funding, which we will submit to the IRS on your behalf. Or, you may submit the original completed form to the IRS directly. KGF will require a copy of the completed form and proof of filing prior to funding *The items above marked with an asterisk require a signature in the presence of a witness/attestor. The attesting of the signature does not require a notary, but the signature of a person present at the time the document is signed. SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper Tax -Exempt California Abatement Lease/Purchase Agreement, Dated April 08, 2016 Accepted by Lessor: Key Government Finance, Inc. 1000 South McCaslin Blvd. Superior, CO 80027 B: Name: Title: Agreed to by Lessee: City of Rohnert Park 130 Avram Ave Rohnert Park, California 94927 B: Name: Title: AGREEMENT: Lessor hereby leases to Lessee and Lessee hereby rents from Lessor all the Property described in Property Schedule incorporated herein by reference, upon the terms and conditions set forth herein and as supplemented by the terms and conditions set forth in the Property Schedule. This Tax -Exempt California Abatement Lease / Purchase Agreement together with the Property Schedule shall be defined as the Agreement. THE AGREEMENT MERGES ALL PRIOR UNDERSTANDINGS AND CONSTITUTES THE FINAL AND COMPLETE AGREEMENT between Lessor and Lessee for the property. Documentation (e.g., orders and invoices) between or among Lessee and any property/equipment vendor, dealer, distributor or manufacturer does not apply to the Agreement or to Lessor. LEASE TERM: The Lease Term of the Property listed in the Property Schedule shall begin upon the commencement date, as noted in the Property Schedule to Tax -Exempt Lease/Purchase Agreement, and continue for the time period set forth in the Property Schedule. This Agreement cannot be canceled or terminated by Lessee except as expressly provided herein. This Agreement is a triple net lease. LEASE PAYMENTS: Lessee shall pay rent to Lessor for the Property in the amounts, and on the dates specified, in the Property Schedule. Lessor and Lessee intend that the obligation of Lessee to pay Lease Payments hereunder shall not in any way be construed to be a debt of Lessee in contravention of any applicable constitutional or statutory limitations or requirements concerning the creation of indebtedness by Lessee, nor shall anything contained herein constitute a pledge of the general tax revenues, funds or monies of Lessee. NO OFFSET: SUBJECT TO THE RIGHT TO ABATEMENT SET FORTH HEREIN, THE OBLIGATIONS OF LESSEE TO PAY THE LEASE PAYMENTS DUE UNDER THE PROPERTY SCHEDULE AND TO PERFORM AND OBSERVE THE OTHER COVENANTS AND AGREEMENTS CONTAINED IN THIS AGREEMENT SHALL BE ABSOLUTE AND UNCONDITIONAL IN ALL EVENTS WITHOUT ABATEMENT, DIMINUTION, DEDUCTION, SET-OFF OR DEFENSE, FOR ANY REASON, INCLUDING WITHOUT LIMITATION, ANY DEFECTS, MALFUNCTIONS, BREAKDOWNS OR INFIRMITIES IN THE PROPERTY OR ANY ACCIDENT, CONDEMNATION OR UNFORESEEN CIRCUMSTANCES. THIS PROVISION SHALL NOT LIMIT LESSEE'S RIGHTS OR ACTIONS AGAINST ANY VENDOR. Lessee shall pay when due all taxes and governmental charges assessed or levied against or with respect to the Property. LATE CHARGES: Should Lessee fail to duly pay any part of any Lease Payment or other sum to be paid to Lessor under this Agreement on the date on which such amount is due hereunder, then Lessee shall pay late charges on such delinquent payment from the due date thereof until paid at the rate of 12% per annum or the highest rate permitted by law, whichever is less. MAINTENANCE OF PROPERTY: At all times during the Lease Term, Lessee shall, at Lessee's own cost and expense, maintain, preserve, and keep the Property in good working order, and condition, and from time to time make or cause to be made all necessary and proper repairs, replacements, and renewals to the Property, which shall become part of the Property. The Property is and will remain personal property. INSURANCE OF PROPERTY: All risk of loss to the Property shall be borne by the Lessee. At all times during the Lease Term, Lessee shall, at Lessee's own cost and expense, cause casualty, public liability, and property damage insurance to be carried and maintained (or shall provide Lessor with a certificate stating that adequate self-insurance has been provided) with respect to the Property, sufficient to protect the full replacement value of the Property and to protect from liability in all events for which insurance is customarily available. In addition, at its own expense, Lessee shall maintain rental interruption insurance, which shall not be self-insurance, in an amount equal to the principal component of the Lease Payments due under this Agreement during the forthcoming two years. Insurance proceeds from rental interruption insurance shall be paid to Lessor and shall be credited toward payment of the Lease Payments payable under this Agreement with respect to which the rental interruption occurred. Lessee shall furnish to Lessor certificates evidencing such coverage throughout the Lease Term. Any insurance policy to be carried and maintained pursuant to this Agreement shall be so written or endorsed as to make losses, if any, payable to Lessee and Lessor as their respective interests may appear. All such liability insurance shall name Lessor as an additional insured. Each insurance policy carried and maintained pursuant to this Agreement shall contain a provision to the effect that the insurance company shall not cancel the policy or modify it materially or adversely to the interest of the Lessor without first giving written notice thereof to Lessor at least 30 days in advance of such change of status. QUIET ENJOYMENT AND TERMINATION OF LESSOR'S INTEREST: To secure Lessee's obligations hereunder, Lessor is granted a security interest in the Property, including substitutions, repairs, replacements and renewals, and the proceeds thereof, which is a first lien thereon. Lessee hereby authorizes Lessor to file all financing statements which Lessor deems necessary or appropriate to establish, maintain and perfect such security interest. Provided there does not exist an Event of Default as defined herein, the Lessee shall have the right of quiet enjoyment of the Property throughout the Lease Term. If Lessee shall have performed all of its obligations and no default shall have occurred and be continuing under this Agreement, and this Agreement shall not have been earlier terminated with respect to the Property, then, at the end of the Lease Term with respect to any item of Property, Lessor's interest in such Property shall terminate. Unless otherwise required by law, title to the Property shall be in the name of Lessee, subject to Lessor's interest hereunder. TAX EXEMPTION: The parties contemplate that interest payable under this Agreement will be excluded from gross income for federal income tax purposes under Section 103 of the Internal Revenue Code of 1986, as amended (the "Code"). The tax-exempt status of this Agreement provides the inducement for the Lessor to offer financing at the interest rate set forth herein. Therefore, should this Agreement be deemed by any taxing authority not to be exempt from taxation, Lessee agrees that the interest rate shall be adjusted, as of the date of loss of tax exemption, to an interest rate calculated to provide Lessor or its assignee an after tax yield equivalent to the tax exempt rate and Lessor shall notify Lessee of the taxable rate. Provided, however, that the provision of the preceding sentence shall apply only upon a final determination that the interest payments are not excludable from gross income under Section 103(a) of the Code, and shall not apply if the determination is based upon the individual tax circumstances of the Lessor, or a finding that the party seeking to exclude such payments from gross income is not the owner and holder of the obligation under the Code. REPRESENTATIONS AND WARRANTIES OF LESSEE: Lessee hereby represents and warrants to Lessor that: (a) Lessee is a State, possession of the United States, the District of Columbia, or political subdivision thereof as defined in Section 103 of the Code and Treasury Regulations and Rulings related thereto. If Lessee is incorporated, it is duly organized and existing under the Constitution and laws of its jurisdiction of incorporation and will do or cause to be done all things necessary to preserve and keep such organization and existence in full force and effect. (b) Lessee has been duly authorized by the Constitution and laws of the applicable jurisdiction and by a resolution of its governing body (which resolution, if requested by Lessor, SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper is attached hereto), to execute and deliver this Agreement and to carry out its obligations hereunder. (c) All legal requirements have been met, and procedures have been followed, including public bidding, in order to ensure the enforceability of this Agreement. (d) The Property will be used by Lessee only for essential governmental or proprietary functions of Lessee consistent with the scope of Lessee's authority and will not be used in a trade or business of any person or entity, by the federal government or for any personal, family or household use. Lessee's need for the Property is not expected to diminish during the term of the Agreement. (e) Lessee has funds available to pay Lease Payments until the end of its current appropriation period, and it covenants, subject to abatement, to appropriate funds to make Lease Payments in each appropriation period, from now until the end of the term of this Agreement. (f) The Lessee shall comply at all times with all applicable requirements of the Code, including but not limited to the registration and reporting requirements of Section 149, to maintain the federal tax-exempt status of the Agreement. The Lessee shall maintain a system with respect to this Agreement, which tracks the name, and ownership interest of each assignee who has both the responsibility for administration of, and ownership interest in this Agreement. (g) Lessee's exact legal name is as set forth on the first page of this Agreement. Lessee will not change its legal name in any respect without giving thirty (30) days prior written notice to Lessor. INDEMNIFICATION OF LESSOR: To the extent permitted by law, Lessee shall indemnify and save Lessor harmless from and against all claims, losses, costs, expenses, liability and damages, including legal fees and expenses, arising out of (a) the use, maintenance, condition or management of, the Property by Lessee, (b) any breach or default on the part of Lessee in the performance of any of its obligations under this Agreement or any other agreement made and entered in connection with the lease of the Property, (c) any act of negligence of Lessee, or its successors or assigns, or any of its agents, contractors, servants, employees, or licensees with respect to the Property, (d) the acquisition, delivery, and acceptance of the Property, (e) the actions of any other party including, but not limited to, the ownership, operation, or use of the Property by Lessee, or (f) Lessor's exercise and performance of its powers and duties hereunder. No indemnification will be made for negligence or breach of duty under this Agreement by Lessor, its directors, officers, agents, employees, successors, or assignees. Lessee's obligations under this Section shall remain valid and binding notwithstanding termination or assignment of this Agreement. RENTAL ABATEMENT: Except to the extent of (a) amounts held in an escrow, trust or agency account to make Lease Payments, or (b) amounts received in respect of rental interruption insurance or liquidated damages, Lease Payments due under this Agreement shall be abated during any period in which, by reason of material damage, destruction or condemnation, there is substantial interference with the use and right of possession by Lessee of the Property subject to this Agreement, or a material portion thereof. The amount of abatement shall be such that the resulting Lease Payments represent fair consideration for the use and possession of the portions of the Property not damaged, destroyed or condemned. Such abatement shall continue for the period commencing with the date of such damage, destruction or condemnation and ending with the restoration of the affected Property to a condition which will permit the affected Property to be used substantially as intended. In the event of such damage, destruction or condemnation, this Agreement shall continue in full force and effect, except as set forth herein. Lessee waives the benefits of Cal. Civ. Code §§ 1932(2) and 1933(4), as they may be amended from time to time, and any and all other rights to terminate this Agreement by virtue of any such damage or destruction. ASSIGNMENT BY LESSEE: Without Lessor's prior written consent, Lessee may not, by operation of law or otherwise, assign, transfer, pledge, hypothecate or otherwise dispose of the Property, this Agreement or any interest therein. ASSIGNMENT BY LESSOR: Lessor may assign, sell or encumber all or any part of this Agreement, the Lease Payments and any other rights or interests of Lessor hereunder. Such assignees may include trust agents for the benefit of holders of certificates of participation. EVENTS OF DEFAULT: Lessee shall be in default under this Agreement upon the occurrence of any of the following events or conditions ("Events of Default"), unless such Event of Default shall have been specifically waived by Lessor in writing: (a) Default by Lessee in payment of any Lease Payment or any other indebtedness or obligation now or hereafter owed by Lessee to Lessor under this Agreement or in the performance of any obligation, covenant or liability contained in this Agreement and the continuance of such default for ten (10) consecutive days after written notice thereof by Lessor to Lessee, or (b) any warranty, representation or statement made or furnished to Lessor by or on behalf of Lessee proves to have been false in any material respect when made or furnished, or (c) actual or attempted sale, lease or encumbrance of any of the Property, or the making of any levy, seizure or attachment thereof or thereon, or (d) dissolution, termination of existence, discontinuance of the Lessee, insolvency, business failure, failure to pay debts as they mature, or appointment of a receiver of any part of the property of, or assignment for the benefit of creditors by the Lessee, or the commencement of any proceedings under any bankruptcy, reorganization or arrangement laws by or against the Lessee. REMEDIES OF LESSOR: Upon the occurrence of any Event of Default and at any time thereafter, Lessor may, without any further notice, exercise one or more of the following remedies as Lessor in its sole discretion shall elect: (a) terminate the Agreement and all of Lessee's rights hereunder as to any or all items of Property; (b) proceed by appropriate court action to personally, or by its agents, take possession from Lessee of any or all items of Property wherever found and for this purpose enter upon Lessee's premises where any item of Property is located and remove such item of Property free from all claims of any nature whatsoever by Lessee and Lessor may thereafter dispose of the Property; provided, however, that any proceeds from the disposition of the Property in excess of the sum required to (i) pay to Lessor an amount equal to the total unpaid principal component of Lease Payments under the Property Schedule, including principal component not otherwise due until future fiscal years, (ii) pay any other amounts then due under the Property Schedule and this Agreement, and (iii) pay Lessor's costs and expenses associated with the disposition of the Property and the Event of Default (including attorneys fees), shall be paid to Lessee or such other creditor of Lessee as may be entitled thereto, and further provided that no deficiency shall be allowed against Lessee; (c) proceed by appropriate court action or actions to enforce performance by Lessee of its obligations hereunder or to recover damages for the breach hereof or pursue any other remedy available to Lessor at law or in equity or otherwise; (d) declare all unpaid Lease Payments and other sums payable hereunder during the current fiscal year of the Lease Term to be immediately due and payable without any presentment, demand or protest and / or take any and all actions to which Lessor shall be entitled under applicable law; and (e) without terminating the Agreement, Lessor may annually bring legal proceedings against Lessee for the Lease Payments due under the Agreement to the end of the then current budget year, together with Lessor's costs and expenses associated with taking such action, including attorneys fees. No right or remedy herein conferred upon or reserved to Lessor is exclusive of any right or remedy herein or at law or in equity or otherwise provided or permitted, but each shall be cumulative of every other right or remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise, and may be enforced concurrently therewith or from time to time. Lessee agrees to pay to Lessor or reimburse Lessor for, in addition to all other amounts due hereunder, all of Lessor's costs of collection, including reasonable attorney fees, whether or not suit or action is filed thereon. UNLESS PROHIBITED BY LAW, LESSEE AND LESSOR HEREBY IRREVOCABLY WAIVE ALL RIGHT TO TRIAL BY JURY IN ANY ACTION, PROCEEDING OR COUNTERCLAIM (WHETHER BASED ON CONTRACT, TORT OR OTHERWISE) ARISING OUT OF OR RELATING TO THIS AGREEMENT. NOTICES: All notices, and other communications provided for herein shall be deemed given when delivered or mailed by certified mail, postage prepaid, addressed to Lessor or Lessee at their respective addresses set forth herein or such other addresses as either of the parties hereto may designate in writing to the other from time to time for such purpose. AMENDMENTS AND WAIVERS: This Agreement and the Property Schedule executed by Lessor and Lessee constitute the entire agreement between Lessor and Lessee with respect to the Property and this Agreement may not be amended except in writing signed by both parties. CONSTRUCTION: This Agreement shall be governed by and construed in accordance with the laws of the Lessee's State. Titles of sections of this Agreement are for convenience only and shall not define or limit the terms or provisions hereof. Time is of the essence under this Agreement. This Agreement shall inure to the benefit of and shall be binding upon Lessor and Lessee and their respective successors and assigns. This Agreement may be simultaneously executed in counterparts, each shall be an original with all being the same instrument. SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper Property Schedule to Tax -Exempt California Abatement Lease/Purchase Agreement This Property Schedule is entered into pursuant to Tax -Exempt California Abatement Lease/Purchase Agreement dated as of April 08, 2016 between Lessor and Lessee. 1. Interpretation. The terms and conditions of the Tax -Exempt California Abatement Lease/Purchase Agreement (the "Agreement') are incorporated herein. 2. Property Description . The Property subject to this Property Schedule is described in Exhibit A, attached hereto. 3. Commencement Date. The Commencement Date for this Property Schedule is April 08, 2016. 4. Term and Payments. Lease Term and Lease Payments are per the table below. If the Payment Due Dates are not defined, they shall be defined as the 8th day of each annual period in the table below commencing with the Acceptance Date as stated in the Certificate of Acceptance, attached as Exhibit B, hereto. If the parties enter into an escrow agreement for the acquisition of the Property, then the escrow agreement shall be attached hereto as Exhibit D. In lieu of the Acceptance Date for commencement of Lease Payments, the date of deposit of the Property Cost into the escrow by Lessor shall be used. 5. Bank Qualification Certificate. Attached as Exhibit E. 6. Expiration. Lessor, at its sole determination, may choose not to accept this Property Schedule if the fully executed, original Agreement (including this Property Schedule and all ancillary documents) are not received by Lessor at its place of business by May 08, 2016. 7. Property Cost. The total acquisition cost of the Property is $163,301.30. 8. Opinion of Counsel. Lessee has provided the opinion of its legal counsel substantially in the form as attached as Exhibit C, hereto. 9. Effective Interest Rate. 3.440%. The financing table below is net of the special financing promotion payment from Cisco Systems, Inc, in the amount of $10,506.25. This payment will be made by Cisco to Lessor. Lessee is responsible for any and all taxes associated with this initial payment. IN WITNESS WHEREOF, Lessor and Lessee have caused this Property Schedule to be executed in their names by their duly authorized representatives. Lessor: Key Government Finance, Inc. B: Name: Title: Lessee: Citv of Rohnert Park Name: Title: Attest By: Name: Title: SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper Cisco Rental Payment Due Date Payment Payment Principal Interest Termination No. Amount 1 8 -Apr -2016 $10,506.25 $32,660.26 $43,166.51 $0.00 $123,738.83 2 8 -Apr -2017 0.00 32,660.26 28,527.62 4,132.64 94,355.38 3 8 -Apr -2018 0.00 32,660.26 29,508.97 3,151.29 63,961.14 4 8 -Apr -2019 0.00 32,660.26 30,524.08 2,136.18 32,521.33 5 8 -Apr -2020 0.00 32,660.26 31,574.11 1,086.15 0.00 IN WITNESS WHEREOF, Lessor and Lessee have caused this Property Schedule to be executed in their names by their duly authorized representatives. Lessor: Key Government Finance, Inc. B: Name: Title: Lessee: Citv of Rohnert Park Name: Title: Attest By: Name: Title: SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper EXHIBIT A Property Description Equipment as described in AMS.NET Quote No. #Q-00004430, dated 12/30/2015 (inserted below), referred to and incorporated herein by this reference. Line I Item I Manufacturer Qty Description ISR4321-AXVIK9, Fire Station2 and 4, Animal Shelter, Mech Shop, Pump Station 1 ISR4321-AXVIK9 Cisco Systems Inc. 5.00 Cisco ISR 4321 AXV Bundle, w1APP, SEC, UC lic, CUBE - 10 2 CON-SNT-ISR4321XV Cisco Systems Inc. 5-00 SNTC-8X5XNBD Cisco ISR 4331 AXV Bundle,PVDM4-32 SNTC-8X5XNBD Cisco ISR 4321 AXV Bundle, wfAPP w/APP,SEC,UC 10 3 NIM-1MFT-TVE1 Cisco Systems Inc. 5-00 AC Power Cord (North America), C13, NEMA 5-15P, 2.1m 1 port Multiflex Trunk VoicelClear-channel Data T1/L1 11 SISR43000K9315S Module 4.00 4 CAB -AC -05 Cisco Systems Inc. 5.00 NIM-4FXO AC Power Cord, Type C5, US, Canada 4.00 5 SISR4300UK9-315S Cisco Systems Inc. 5.00 NIM-2FXS Cisco VSR 4300 Series IOS XE Universal 4.00 6 NIM-2FXS Cisco Systems Inc. 5.00 2 -Port Network Interface Module - FXS, FXS-E and D NIM-2FX0 7 Cisco Systems Inc. 5.00 2 -port Network Interface Module- FXO (Universal) ISR4331-AXV/K9, PS,CH,PW,CC 8 ISR4331-AXVIK9 Cisco Systems Inc. 4.00 Cisco ISR 4331 AXV Bundle,PVDM4-32 w/APP,SEC,UC Iic,CUBE-10 CON-SNT-ISR4331XV 9 Cisco Systems Inc. 4.00 SNTC-8X5XNBD Cisco ISR 4331 AXV Bundle,PVDM4-32 wfAPP 10 CAB -AC Cisoo Systems Inc. 4.00 AC Power Cord (North America), C13, NEMA 5-15P, 2.1m 11 SISR43000K9315S Cisco Systems Inc. 4.00 Cisco ISR 4300 Series IOS XE Universal 12 NIM-4FXO Cisco Systems Inc. 4.00 4 port Network Interface Module - FXO (Universal) 13 NIM-2FXS Cisco Systems Inc. 4.00 2 -Part Network Interface Module - FXS, FXS-E and D WS-C2960X-48FPS-L 20 WS-C2960X48FPS-L Cisco Systems Inc_ 4.00 Catalyst 2960-X 48 GigE PoE 740W, 4 x 1G SFP, LAN Base 21 CAB-16AWG-AC Cisco Systems Inc. 4.00 AC Power cord, 16AWG 22 PWR-CLP Cisco Systems Inc. 4.00 Power Retainer Clip For Cisco 3560-C and 2960-C Compact Swit SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper FISR4351-AXV/K9. Anex 14 ISR4361-AXV/K9 Cisco Systems Inc_ 100 Cisco ISR 4351 AXV Bundle,PVDM4-64 w1APP,SEC,Uc Iic,CUBE-25 15 CON-SNT-ISR4351XV Cisco Systems Inc. 1.00 SNTC-8X5XNBD Cisco ISR 4351 AXV Bundle,PVDM4-64 wlAPP Cisco Systems Inc. 1.00 16 CAB -AC AC Power Cord (North America), C13, NEMA 5-15P, 2.1 m 17 NIM-0MFT-T1lEll Cisco Systems Inc. 1.00 4 port Multiflex Trunk VoicelClear-channel Data T11E1 Module NIM-2FXS 18 Cisco Systems Inc_ 100 2 -Port Network Interface Module - FXS. FXS-E and D NIM-2FXO 19 Cisco Systems Inc. 1.00 2 -port Network Interface Module - FXO (Universal) WS-C3560CX-12PD-S 23 WS-C3560CX-12PD-S Cisco Systems Inc. 6.00 Cisco Catalyst 3560 -CX 12 Port PoE, 10G Uplinks IP Base 24 CAB -TA -NA Cisco Systems Inc. 600 North America AC Type A Power Cable PWR-CLP Cisco Systems Inc_ 25 6.00 Power Retainer Clip For Cisco 3560-C and 2960-C Compact Swit CMPCT-DIN-MNT Cisco Systems Inc. 26 6.00 DIN Rail Mount For 3560 -CX and 2960 -CX Compact Switch WS-C3650-48PD-S 27 WS-C3650-48PD-S Cisco Systems Inc. 5.00 Cisco Catalyst 3650 48 Port PoE 2x10G Uplink IP Base 28 53650UK9-36E Cisco Systems Inc_ 500 CAT3650 Universal k9 image TA-NA Cisco Systems Inc. 5.00 ff DNorthAmerica AC Type A Power Cable 30 WS-C2960X-48FPD-LCisco Systems Inc. 5.00 Catalyst 2960-X 48 GigE PoE 740W, 2 x 10G SFP+, LAN Base 31 CAB-16AWG-AC Cisco Systems Inc. 5.00 AC Power cord, 16AWG 37 1 NIM-4WIFT-T11Ell Cisco Systems Inc. 1.00 4 port Multiflex Trunk VoicelClear-channel Data T11E1 Module 38 NIM-2FXS Cisco Systems Inc. 1.00 2 -Port Network Interface Module - FXS, 'FXS-E and D SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper IS R4331 -AXV/K9 b 32 ISR4331-AXV1K9 Cisco Systems Inc. 1.00 Cisco ISR 4331 AXV Bundle,PVDM4-32 w1APP,SEC,UC Iic,CUBE-10 33 CON-SMT-ISR4331XV Cisco Systems Inc. 1.00 SNTC-8X5XNBD Cisco ISR 4331 AXV Bundle.PVDM4-32 w1APP 34 SISR430OUK9-316S Cisco Systems Inc. 1.00 Cisco ISR 4300 Series IOS XE Universal 35 CAB -AC Cisco Systems Inc_ 1.00 AC Power Cord (North America), C13, NEMA 5-15P, 2.1m 36 NIM-4FXO Cisco Systems Inc. 1.00 4 port Network Interface Module - FXO (Universal) SFP's and Cables 39 GLC -SX -MMD= Cisco Systems Inc. 8-00 10OOBASE-SX SFP transceiver module, MMF, 850 nm, DOM 40 SCLC -3M -ENC eNet Components t1-00 SC to LC Multimode Duplex Orange 3 Meter Fiber Cable 41 GLC -T= Cisco Systems Inc. 10.00 1 OOOSASE-T SFP 42 SFP-H10GB-CU1M= Cisco Systems Inc_ 5 DO 10GBASE-CU SFP+Cable 1 Meter Professional Services 43 'AMS -N[ -UC -GATEWAY AMS -NET 11-00 Labor Cisco Voice Gateway Installation 44 AMS -NI -LAN -CISCO -EDGE -STACKABLE AMS -NET 20-00 Labor Cisco Edge Switch Installation - Stackable Freight 45 AMS -FREIGHT None 1.00 Freight and Handling SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper EXHIBIT B Certificate of Acceptance to Tax -Exempt California Abatement Lease/Purchase Agreement This Certificate of Acceptance is pursuant to Tax -Exempt California Abatement Lease/Purchase Agreement dated as of April 08, 2016 and the related Property Schedule, between Lessor and Lessee (the "Agreement'). Property Acceptance. Lessee hereby certifies and represents to Lessor that the Property referenced in the Agreement has been acquired, made, delivered, installed and accepted as of the date indicated below. Lessee has conducted such inspection and/or testing of the Property as it deems necessary and appropriate and hereby acknowledges that it accepts the Property for all purposes. Lessee will immediately begin making Lease Payments in accordance with the times and amounts specified herein. LESSOR MAKES NO (AND SHALL NOT BE DEEMED TO HAVE MADE ANY) WARRANTIES, EXPRESS OR IMPLIED, AS TO ANY MATTER WHATSOEVER, INCLUDING, WITHOUT LIMITATION, THE DESIGN, OPERATION OR CONDITION OF, OR THE QUALITY OF THE MATERIAL, EQUIPMENT OR WORKMANSHIP IN, THE PROPERTY, ITS MERCHANTABILITY OR ITS FITNESS FOR ANY PARTICULAR PURPOSE, THE STATE OF TITLE THERETO OR ANY COMPONENT THEREOF, THE ABSENCE OF LATENT OR OTHER DEFECTS (WHETHER OR NOT DISCOVERABLE), AND LESSOR HEREBY DISCLAIMS THE SAME; IT BEING UNDERSTOOD THAT THE PROPERTY IS LEASED TO LESSEE "AS IS" ON THE DATE OF THIS AGREEMENT OR THE DATE OF DELIVERY, WHICHEVER IS LATER, AND ALL SUCH RISKS, IF ANY, ARE TO BE BORNE BY LESSEE. IN WITNESS WHEREOF, Lessee has caused this Certificate of Acceptance to be executed by their duly authorized representative. Acceptance Date: Lessee: City of Rohnert Park Name: Title: SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper EXHIBIT C Lessee's Counsel's Opinion [To be provided on letterhead of Lessee's counsel.] [Address to Lessor and Lessee] RE: Tax -Exempt California Abatement Lease/Purchase Agreement and Property Schedule dated as of April 08, 2016, between City of Rohnert Park and Key Government Finance, Inc. Ladies and Gentlemen: We have acted as special counsel to City of Rohnert Park ("Lessee"), in connection with the Tax -Exempt California Abatement Lease/Purchase Agreement, and Property Schedule dated as of April 08, 2016, between City of Rohnert Park, as Lessee, and Key Government Finance, Inc. as Lessor, and any amendment or addendum thereto, if any, and, if applicable, that certain Escrow Agreement dated as of April 08, 2016 by and among Lessee, Lessor and KeyBank National Association as Escrow Agent (the "Escrow Agreement", and collectively the "Transaction Documents"). We have examined the law and such certified proceedings and other papers as we deem necessary to render this opinion. Based upon the foregoing, we are of the opinion that, under existing law: 1. Lessee is a public body corporate and politic, duly organized and existing under the laws of the State, and has a substantial amount of one or more of the following sovereign powers: (a) the power to tax, (b) the power of eminent domain, and (c) the police power. 2. Lessee has all requisite power and authority to enter into the Transaction Documents and to perform its obligations thereunder, including the account(s) opened pursuant to the Escrow Agreement. 3. All proceedings of Lessee and its governing body relating to the authorization and approval of the Transaction Documents, the execution thereof and the transactions contemplated thereby have been conducted in accordance with all applicable open meeting laws and all other applicable state and federal laws. 4. The Transaction Documents has been duly executed and delivered by Lessee and constitute legal, valid and binding obligations of Lessee, enforceable against Lessee in accordance with the terms thereof, except insofar as the enforcement thereof may be limited by any applicable bankruptcy, insolvency, moratorium, reorganization or other laws of equitable principles of general application, or of application to municipalities or political subdivisions such as the Lessee, affecting remedies or creditors' rights generally, and to the exercise of judicial discretion in appropriate cases. 5. As of the date hereof, based on such inquiry and investigation as we have deemed sufficient, no litigation is pending, (or, to our knowledge, threatened) against Lessee in any court (a) seeking to restrain or enjoin the delivery of the Transaction Documents; (b) questioning the authority of Lessee to execute the Transaction Documents, or the validity of the Transaction Documents, or the payment of principal of or interest on, the Property Schedule; (c) questioning the constitutionality of any statute, or the validity of any proceedings, authorizing the execution of the Transaction Documents; or (d) affecting the provisions made for the payment of or security for the Transaction Documents. This opinion may be relied upon by Lessor, its successors and assigns, and any other legal counsel who provides an opinion with respect to the Transaction Documents and the Property Schedule. Very truly yours, By: SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper EXHIBIT D Re: Tax -Exempt California Abatement Lease/Purchase Agreement and between City of Rohnert Park and Key Government Finance, Inc. The undersigned attestor, being the duly elected, qualified and acting Park ("Lessee") do hereby certify, as of April 08, 2016, as follows: Lessee's Certificate Property Schedule dated as of April 08, 2016, of the City of Rohnert 1. Lessee did, at a meeting of the governing body of the Lessee held by resolution or ordinance duly enacted, in accordance with all requirements of law, approve and authorize the execution and delivery of the above -referenced Tax -Exempt California Abatement Lease/Purchase Agreement, together with the Property Schedule (the "Agreement") by the following named representative of Lessee, to wit: NAME OF EXECUTING OFFICIAL (Official who signed the documents.) TITLE OF EXECUTING OFFICIAL SIGNATURE OF EXECUTING OFFICIAL And/ Or 2. The above-named representative of the Lessee held at the time of such authorization and holds at the present time the office set forth above. 3. The meeting(s) of the governing body of the Lessee at which the Agreement was approved and authorized to be executed was duly called, regularly convened and attended throughout by the requisite quorum of the members thereof, and the enactment approving the Agreement and authorizing the execution thereof has not been altered or rescinded. All meetings of the governing body of Lessee relating to the authorization and delivery of the Agreement have been: (a) held within the geographic boundaries of the Lessee; (b) open to the public, allowing all people to attend; (c) conducted in accordance with internal procedures of the governing body; and (d) conducted in accordance with the charter of the Lessee, if any, and the laws of the State. 4. No event or condition that constitutes, or with the giving of notice or the lapse of time or both would constitute, an Event of Default (as such term is defined in the Agreement) exists at the date hereof with respect to this Agreement. 5. The acquisition of all of the Property under the Agreement has been duly authorized by the governing body of Lessee. 6. Lessee has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds for the current budget year to make the Rental Payments scheduled to come due during the current budget year under the Agreement and to meet its other obligations for the current budget year and such funds have not been expended for other purposes. 7. As of the date hereof, no litigation is pending, (or, to my knowledge, threatened) against Lessee in any court (a) seeking to restrain or enjoy in the delivery of the Agreement or of other agreements similar to the Agreement; (b) questioning the authority of Lessee to execute the Agreement, or the validity of the Agreement, or the payment of principal of or interest on, the Agreement; (c) questioning the constitutionality of any statute, or the validity of any proceedings, authorizing the execution of the Agreement; or (d) affecting the provisions made for the payment of or security for the Agreement. City of Rohnert Park Attest By: Title: SOMEONE OTHER THAN THE EXECUTING OFFICIAL(S) SHOWN ABOVE MUST SIGN HERE. SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper EXHIBIT F Key Government Finance, Inc. 1000 South McCaslin Blvd. Superior, CO 80027 Bank Qualification Certificate Re: Tax -Exempt California Abatement Lease/Purchase Agreement and Property Schedule dated as of April 08, 2016, between City of Rohnert Park and Key Government Finance, Inc. Bank Qualified Tax -Exempt Obligation ❑ (Check box for Bank Qualified designation) Lessee hereby designates this Property Schedule as a "qualified tax-exempt obligation" as defined in Section 265(b)(3)(B) of the Code. Lessee reasonably anticipates issuing tax-exempt obligations (excluding private activity bonds other than qualified 501(c)(3) bonds and including all tax-exempt obligations of subordinate entities of the Lessee) during the calendar year in which the Commencement Date of this Property Schedule falls, in an amount not exceeding $10,000,000.00. Non -Bank Qualified Tax -Exempt Obligation ❑ (Check box for Non -Bank Qualified designation) Lessee reasonably anticipates issuing more than $10,000,000.00 in tax-exempt obligations in the calendar year of the Commencement Date as defined in the Property Schedule. "Note: ONE of the boxes above MUST be checked. Lessee: City of Rohnert Park B: Name: Title: SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper EXHIBIT F Payment of Proceeds Instructions Key Government Finance, Inc. 1000 South McCaslin Blvd. Superior, CO 80027 Re: Tax -Exempt California Abatement Lease/Purchase Agreement and Property Schedule dated as of April 08, 2016, between City of Rohnert Park and Key Government Finance, Inc. Ladies and Gentlemen: The undersigned, an Authorized Representative of the Lessee hereby requests and authorizes Lessor to disburse the net proceeds of the Property Schedule as follows: Name of Payee: By check If by check, Payee's address: If by wire transfer, pay to: Bank Name: Bank Address: Bank City, State, Zip: Bank Phone: For Account of: Account No.: ABA No.: City of Rohnert Park By: Name: Title: By wire transfer SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper "Please fill out this form and fax it to your insurance company" Request for Certificate of Insurance TO: Insurance Carrier: (Name) (Address) (Address) (Contact Name) (Contact Phone) (Contact Fax) _ FROM: Customer/Lessee: City of Rohnert Park 130 Avram Ave Rohnert Park, California 94927 Contact Name: David Rowley Contact Phone: (707) 584-2684 City of Rohnert Park is in the process of financing Cisco networking with Key Government Finance, Inc. ($163,301.30) City of Rohnert Park requests that Key Government Finance, Inc. be listed as "Key Government Finance, Inc., their successors and assigns" and that it be named ADDITIONAL INSURED as to liability coverage and LOSS PAYEE as to property coverage. A copy of said certificate should be forwarded to Key Government Finance, Inc. as described below. NOTE: Coverage is to include: (1) insurance against all risks of physical loss or damage to the Equipment; (2) commercial general liability insurance (including blanket contractual liability coverage and products liability coverage) for personal and bodily injury and property damage of not less than $1,000,000; and (3) if applicable, automobile liability coverage of not less than $3,000,000. Key Government Finance, Inc. is to receive 30 days prior written notice of cancellation or material change in coverage. Qualifying language such as "endeavor to provide", "but failure to do so shall impose no obligation or liability of any kind upon the insurer, its agents or representative" or the like will NOT be accepted and will delay funding. ❑ 1. Please EMAIL this completed information to: Key Government Finance, Inc. Kim Bush, Account Manager Phone Number: (720) 304-1419 Email: kim.I.bush@key.com ❑ 2. Please MAIL a Certificate of Insurance to: Key Government Finance, Inc. Attn: Collateral Services 11030 Circle Point Rd., 2nd Floor Westminster, CO 80020 ❑ 3. Please CONTACT the Account Manager: ✓ When sending this Certificate. ✓ If this cannot be completed today. ✓ If you have any questions. SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper Notification of Tax Treatment Key Government Finance, Inc. is required to collect and remit sales/use tax in the taxing jurisdiction where your equipment will be located. In the event we do not receive a valid sales tax exemption certificate prior to the date your lease commences, you will be charged sales/use tax. Personal property tax returns will be filed as required by local law. In the event that any tax abatements or special exemptions are available on the equipment you will be leasing from us, please notify us as soon as possible and forward the related documentation to us. This will ensure that your leased equipment will be reported correctly. Please indicate below if you feel that your lease is subject to tax or whether a valid exemption exists X I agree that my lease is subject to sales/use tax. am exempt from sales/use tax and I have attached a completed exemption certificate to Key Government Finance, Inc. have previously provided a completed exemption certificate to Key Government Finance, Inc. which is valid for this transaction. am exempt from state tax but subject to local tax. I have attached a completed exemption certificate. I have a valid abatement or property tax exemption (documentation attached). If applicable to the tax rates in your state, are you outside the city limits or in an unincorporated area? Additional comments: Lessee: City of Rohnert Park Name: Title: SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper INVOICE INSTRUCTIONS (The information you provide enables us to invoice you correctly.) City of Rohnert Park BILL TO ADDRESS: BILLING CONTACT: First, M.I. and Last Name: Title: Phone Number: Fax Number: PURCHASE ORDER NUMBER: Invoices require purchase order numbers: YES NO Purchase Order Number: FEDERAL TAX ID NUMBER: EQUIPMENT LOCATION (If different from Billing Address): ADDITIONAL INFORMATION NEEDED ON INVOICE: SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper INVOICE Key Government Finance, Inc. 1000 S. McCaslin Blvd. Superior CO 80027 Bill to: Invoice No. 108000-01 City of Rohnert Park Invoice Date: April 01, 2016 Lease No. 1800108000 David Rowley 130 Avram Ave Purchase Order No. Rohnert Park, California 94927 Contract No. CSA No. ACT No. Reference: Qty Item Description Total 1 Lease Payment Payment due April 8, 2016 $32,660.26 Tax Balance Due $32,660.26 Please remit funds to: REMITTANCE INFORMATION Key Government Finance, Inc. Date: Attn: Kim Bush Amount Due: 1000 S. McCaslin Blvd. Amount Superior, CO 80027 Enclosed: Contact Phone: (720) 304-1419 Please remember to: 1) Make checks payable to Key Government Finance, Inc. 2) Return a copy of this invoice with your payment. 3) Keep a copy of this invoice for your records. 4) Direct all inquiries to the contact listed above. Comments: SnapOut TELP-California Abatement KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper ROj;NEFLT TA 1{ �R7,iF(33�"�71P- ITEM NO. 8 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 10, 2016 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Art da Rosa, Deputy City Engineer Agenda Title: Discussion and Direction on Proposed Closure of Snyder Lane from Camino Corto to Jasmine Circle during the Summer of 2016 RECOMMENDED ACTION: Provide staff with direction on the construction contractor's proposal to close Snyder Lane from Camino Corto to Jasmine Circle during the summer of 2016 to facilitate the completion of the East Side Trunk Sewer Phase 3 and Snyder Lane Widening (Project No. 2014-01). BACKGROUND: The City's Snyder Lane Widening and Eastside Trunk Sewer Project is a complex project involving the installation/relocation of four underground utilities (sewer, storm drain, high pressure gas and high voltage electricity), the widening of a bridge, roadway widening and landscaping. The City allowed closure of Snyder Lane from Southwest Boulevard to Jasmine Circle last summer, which facilitated the installation of the sewer, storm drain and high pressure gas main. PG&E's electrical relocation was significantly delayed by events beyond the City's control and is currently just being completed. While the City's contractor revised its approach to the project to allow work to move forward, the PG&E delays are impacting their work. Allowing a second closure of a portion of Snyder Lane during the summer recess, will provide the contractor with a less constrained work area and the opportunity to complete work more quickly. ANALYSIS: The City's construction manager has provided an overview and analysis of the proposed closure and the benefits to the City, its contractor and the overall project. This is included as Attachment A. Basically the closure should provide the contractor enough efficiency, because of reduced traffic control requirements, to complete its work and reopen the completed roadway during the summer recess. The proposed closure, from Camino Corto to Jasmine Circle, is far less impactful then last summer's closure. Access to Rancho Cotati High School, Cross and Crown Church and the businesses south of Camino Corto will remain open. The detour route along Country Club Drive between Southwest Boulevard and Rohnert Park Expressway will be reactivated. The requested closure period is from the first week of June through the first week of August, which is consistent with the schools' summer recess and when traffic volumes along Snyder are typically much lower. Staff has checked with the school district: their school year will end on June 3, 2016 and will resume on August 17, 2016. Staff is seeking direction at this time so that if the closure is approved, we can begin coordination and noticing so that the public has sufficient information to adjust to the change. ITEM NO. 8 STRATEGIC PLAN ALIGNMENT: Completing the Snyder Lane Widening Project is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. Staff realizes that this large, complex construction project has impacted the community and believes that the proposed closure, and the associated benefits to the project schedule provide the maximum benefit to the community because the work will be completed during a time when the Snyder Lane corridor experiences the least volume of traffic. OPTIONS CONSIDERED: 1. Authorize the closure of Snyder Lane from Camino Corto to Jasmine Circle to facilitate the completion of the Snyder Lane Widening and Eastside Trunk Sewer Phase 3 Project. (Recommended Option). While inconvenient, staff believes that undertaking a second more limited closure during the summer months will allow the project to be completed more expeditiously and ultimately reduce the inconvenience to the public. 2. Complete the project with conventional traffic control strategies that allow at least one lane to remain open on Snyder Lane. This option is not recommended because it will delay the completion of the project without substantially reducing the inconvenience to the public. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact associated with approving this road closure request. Department Head Approval Date: 04/29/16 Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 05/03/16 Attachments (list in packet assembly order): A. Memorandum from Construction Manager B. Road Closure Map 2 FNq Memorandum 22 April 2016 To Artur da Rosa, City of Rohnert Park Copy to Roger Simpson, GHD, Jim Winter, GHD From Iver Skavdal, GHD Tel 707 479 4837 Subject Snyder Lane Road Closure ,Job no. 8411915.20 On April 19"' Ghilotti Construction (GCC) submitted a request to close a portion of Snyder Lane for construction. The closure plan submitted by GCC is attached. GHD is recommending the City of Rohnert Park approve the closure plan. This memo sets for the background leading up to the closure and our recommendation to support the closure plan. Background The Snyder Lane Widening and East Side Trunk Sewer Phase III project started last spring. The project includes significant underground utilities reconstruction, a new box culvert extension on Copeland Creek, undergrounding of overhead utilities by PG&E and widening of the roadway. The underground utilities are in, the box culvert has been extended, and some of the roadway widening has been completed. Last summer the City closed Snyder Lane to through traffic to allow for construction of new roadway, utilities and driveways in front of Rancho Cotati High School during summer break. This facilitated construction in front of the school with little disruption to school activities. The closure plan worked well with some adjustments to signage and communications made in the early stages. Snyder Lane was reopened to through traffic at the start of school last fall. GCC has proceeded with construction through the winter working around traffic, weather and PG&E. The efforts by PG&E to underground their utilities has been very slow and is significantly behind schedule. They recently returned to the job site and are now scheduled to be "out of the way" by the end of April. The PG&E delays have impacted GCC's work causing them to approach the project differently, and having to reschedule and rephrase construction several times. To date GCC has not asked the City for additional cost due to the impact of delay. They are asking the City to consider a closure of Snyder Lane this summer during the high school break to facilitate the completion of the surface improvements. Recommendation It is proposed to close Snyder Lane to through traffic from Southwest Boulevard to Jasmine Circle. Access to the high school (for summer school), to the church and to the dentist will be provided from Southwest Boulevard to Snyder Lane. Pedestrian access and bike access will be provided on the new sidewalk at on the east side of the street. Trail access along Copeland Creek will be provided across the new box culvert. The closure will be limited to the high school summer break period from June 3 through August 17. During this time the street will be reconstructed with deep lift asphalt and/or lime treated sub -base, new curb and gutter installed, new center median islands, new sidewalks, landscaping and stripping. GCC will provide signage, temporary traffic signal modifications, traffic control and pedestrian control. There will be no cost increase to the City of Rohnert Park associated with the closure. Without a closure it not be feasible to complete the remaining work this summer. This will push the project into another winter season causing delay, increased project cost and a longer disruption to City residents. It is our recommendation that the City close Snyder Lane during the summer high school break to complete the paving work in the street. Regards Iver Skavdal Attachment: GCC Closure Plan ? PLAN A =CHURCH TO USE ENTRANCE OFF SOUTHWEST BLVD. SIDEWALK CLOSED I. WORK AREA PLAN B = THIS DRIVEWAY OFF SNYDER WILL REMAIN OPEN; SOUTHWEST CLOSED ROADWAY ACROSS SNYDER WILL BE DIRT BLVD. 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R01 °ru.erTs °' °° °'° STRIPING AND STRIPING PLAN MARK DATE DESCRIPTION BY APPR C SH(}1'!N STA 22+50 TO STA 28+00 SHT 93 OF 150 1 2 3 �°�-��o..mo.�a.°w Essor3 s,.wuMwa.,i„ca&cao ..re.s.aa.ow.. °.. pis-as,dm w rr T 0 e— — — — — — — — — — — — — — — — — — — — — — — — — W— Z — - ___ _ I= ❑ r -------------- A= CCO DRIVEWAY WILL BE I BUILT PRIOR TO CLOSURE WORK AREA OF SNYDER LN; ACCESS CLOSED TO THIS PARCEL WILL BE ONLY OFF CAMINO CORTO O O z C) .43 117o 143-340-070 PASTFV scAPan s: FVFN J C) — \ , _ co — w F ----------------------------- ILL! vs SNYDER LANE w w rL caus M. -------- \ W --- _—_� —_— —_—_ ---_ --_ J ( �,y� 1 ROAD CLOSE � T T T COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRIC — ______J III L_L I I o I \ 1J III W` -- II �-I I II II SIDEWALK OPEN fi Ih,II I I I�� III LEFT TURN ONLY SIDEWALK OPEN i I u l III I I I�` r I i li I I I III I II 1 r I II I I lr' RANCHO COTATE HIGH SCHOOL IL_JI I OPEN; LEFT TURN ONLY —e=J L A N SCALE: V=20' m w. 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Q +�t...,�.I 7 -�..' �� ,k ! 74T _� 71—t 1 ` p � Ali 9� fiZ,;�ft" Limits of Closure 1� Oil 'fid a ea+s dE .A s t s j9 ;. 1� Reasons for Snyder Closure Provides "catch -u "strategy for delays created by PG&E Concentrates disruption outside the school year Maximizes construction production during summer months Provides contractor with additional working hours 4 Preliminary Public Outreach Plan Changeable Message Signs (in place now) City website and e -alerts (in place now) Letter to impacted properties and programs One-on-one meetings Hotline Questions and Comments ITEM NO. 9 y,aw%eez P Rt Mission Statement s e: "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." �A4ieo0.%4n CITY OF ROHNERT PARK CITY COUNCIL AGENDA Meeting Date: May 10, 2016 Department: Public Works and Community Services Submitted By: John McArthur, Public Works & Community Services Director Prepared By: Mitch Austin, Community Services Manager Maya Labourdette, Management Analyst Agenda Title: Review Methodology for Setting Community Services User Fees RECOMMENDED ACTION: Provide direction to staff on proposed methodology for setting Community Services Department user fees. BACKGROUND: Community Services facility use and program fees (user fees) are periodically adjusted to generate additional revenue as costs increase. The Department seeks to recover most of the costs to operate these programs within regional market constraints. Staff annually evaluates program costs and market rates and makes recommendations for fee adjustments. Key Issue The current method of setting user fees can lead to inconsistencies between programs that maximize community benefit and the fees that are being charged for these programs. This leads to situations where the City is unintentionally subsidizing programs with minimal community benefit (such as adult swim) and charging fees that are too high for programs with broader community benefit (such as swim lessons for youth). The key issue with the current method for setting user fees is that it does not consistently align fees with broad community needs. This item recommends that the City move toward the Community Benefit Methodology to guide user fee setting for facility use and program fees. The Community Benefit Methodology would help the City align community programs that broadly benefit the public to the level of support these programs receive from the General Fund. This approach has become more common and is considered best practice in the recreation field. It ensures that the benefits of programs offered match the community's priorities, while still achieving high levels of cost recovery. ANALYSIS: Current User Fee Setting Practice Most public recreational programs and facilities do not fully recover all costs related to providing services and therefore, they have some impact on the General Fund. Over the past several years, the Department has achieved approximately 70% total cost recovery, which is comparatively high for a community services operation. User fee setting has been largely guided by cost, so that increased costs have been the sole catalyst for fee changes. For example, in preparation for the minimum wage increase, a number of fees were significantly increased in 2014. By increasing these fees, the Department was able to maintain current cost recovery levels. However, the danger of using cost as the primary mechanism to adjust fees is that increasing fees too much may diminish participation. For example, this undesired outcome may have occurred as a result of recent user fee increases for swim lessons because participation in this activity has declined since 2014. When considering the complete financial picture of the City's operation of a recreational facility, such as a public pool, the total revenue gathered for operations and maintenance may reach its cost recovery goals. However, in the case of the City's public pools, closer analysis has revealed that swim lesson fees appear to be offsetting (subsidizing) the cost to provide adult swim. In this scenario, a program that has a high community benefit (swim lessons) could be viewed as unintentionally subsidizing a program that only benefits a few (adult swim). The current user fee setting practice also includes informal surveying of other local agencies to determine current market rates and trends in community services programs. Generally, staff will review and compare costs for similar programs and use this data to help guide decisions in setting user fees. However, this approach does not always yield accurate or comparable (apples to apples) results, as each jurisdiction may have completely different types and quality of services and facilities. Community Benefit Methodology Many public organizations have user fee policies that dictate user fee ranges or limits based on community benefit or other parameters that are not strictly cost related. The Community Benefit Methodology sets cost recovery targets based on the level of community benefit versus individual benefit. The highest community benefit would have the lowest cost recovery target, and the lowest community benefit would have the highest cost recovery rate. Typically, there are three to five levels used to define A community benefit and cost recovery targets. �S, A� Mostly ti 'Affihddual Staff is proposing a community benefit model � Benefit with three levels (see Figure 1): 1. Mostly Community Benefit — this layer Moderate would have the lowest cost recovery Community Benefit target and the highest subsidy; fees could be as low as zero. Examples include free access to a public park or Mostly Community Benefit community event, and very low public swim fees. An Figure 1 2. Moderate Community Benefit — this layer includes programs and services that mainly benefit the community, but also benefits individuals. Examples of programs within this level include resident non-profit group users, swim lessons, day camps, youth sports, and specialty camps. 3. Mostly Individual Benefit - this layer would have the highest cost recovery range and the lowest subsidy. This layer contains programs and services that either have a high profit potential, or fall outside of the Department's core mission. Examples of these programs and services include adult classes and specialty classes such as personal training. 2 Advantages of Community Benefit Methodology The main advantage of the Community Benefit Methodology is that it provides a consistent approach to fee setting that prioritizes General Fund support for programs and services with high community benefit. It also ensures that equitable fees will be implemented for programs and activities that are alike in their contribution to the broader community. By establishing appropriate future cost recovery targets, the City can be assured that a disproportionate cost burden is not being placed on valued community access or programs. Furthermore, the formation of a user fee methodology would assure that the direction of the City Council is applied to future user fees and cost recovery levels. STRATEGIC PLAN ALIGNMENT: Utilizing the Community Benefit Methodology to adjust Community Services user fees is in alignment with Goal B: Identify new and innovative ways to increase revenue. OPTIONS CONSIDERED: Determining fees based upon the Community Benefit Methodology would set user fees that achieve cost recovery goals while prioritizing services with greater public benefit. Staff would continue to survey other local community service agencies to compare the City's fees to regional market rates. This information, along with the level of community benefit, would be used in determining appropriate user fees. This approach would serve the community better than the current cost -driven method to setting user fees. Staff recommends this option. Some communities have adopted a more complex five -level Community Benefit Methodology. The advantage of a five -level system is a higher level of distinction between the mid-range of community and individual benefit. A five -level system would be most appropriate in a very large community that offers a broad range of programs and services. The disadvantages of the five -level system are that it would be more complex to initially implement and it would be challenging to fit existing and new programs and services into the additional levels. Staff recommends a three level system. The City could continue its practice of adjusting user fees primarily upon cost. This approach does not take into consideration the City's interest in providing support for specific programs that have high community benefit. It may also create inequities in pricing. Staff does not recommend this option. FISCAL IMPACT: The fiscal impact from changing the user fee setting methodology is yet to be determined because the level of community benefit and cost recovery targets have not been decided. However, staff anticipates that there would be minimal revenue impact to implement the Community Benefit Methodology as proposed. NEXT STEPS: Each step outlined below would require participation from the Parks and Recreation Commission and approval from the City Council. Step One — Confirm use of Community Benefit Methodology A. Decide whether or not to use the Community Benefit Methodology B. Decide the number of levels of the methodology (pyramid) Step Two — Assignment of programs into new levels of benefit 3 A. Assign each of the City's program into the appropriate level of benefit B. Determine cost recovery ranges for each level of benefit C. Develop and adopt policy based on methodology described above Step Three— Develop and implement new user fees A. Calculate user fee under new policy B. Compare existing user fees to new fees and regional fees C. Adjust recommended fees D. Develop user fee phasing plan to soften significant user fee changes (if needed) E. Implement new user fees Department Head Approval Date: April 26, 2016 Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: April 29, 2016 .19 Proposed 19 Methodology for v-OYINERT PAP ��ALIF0RN1� Setting Community Services User Fees FACILITIES, SERVICES & PROGRAMS 62 Overview ■Current Fee Setting Practices ■Proposed Fee Setting Methodology ■Reasons for Proposed Fee Methodology ■Requested City Council Direction ■Next Steps to Develop/Implement Methodology ■Comments and Questions Current Fee Setting Practices Cost driven fee setting Keyissues ■Inconsistency with community interests ■Highest and best use of facilities Current Fee Setting Practices Example Public Swim vs Adult Lap Swim Public Swim provides high community benefit ■Lap Swim provides high individual benefit ■ Key issue: Lap Swim receives more general support than Public Swim fund Proposed Fee Methodology ■Community Benefit Methodology Mostly J Individual Benefit v Moderate Community Benefit Mostly Community Benefit Proposed Fee Methodology Example, e Adult ,�i Classes, Lap Swim Swim Lessons Day Camps Youth Classes Public Swim Access to Parks Cost Recovery by Level Community Events 100% Direct Costs & 20% Overhead 100% Direct Costs Minimal or IOM No cost Recovery Required Reasons for Proposed Fee Methodology ■Consistency in fee setting practices ■Prioritizes general fund support for programs with greatest community benefit ■Helps prioritize use of facilities & staff ■Avoids disproportionate cost burden to valued programs and facilities Requested City Council Direction 10. Confirm use of Community Benefit Methodology and 2: Decide number of levels used ■ 31 4 or 5 Levels Fee Methodology Next Steps ■Step #1: Assignment of Levels & Ranges ■Assignment of programs and services to levels ■ Determine cost recovery for each level ■Adopt fee setting policy 3 Define levels & Assign Programs/Users 2 Cost Recovery By Level Lap Direct+ 20% Overhead Swim Swim 100% Direct Costs Lessons 0% or Minimal Public Swim Cost Recovery/ Market Rate Fee Methodology Next Steps ■Step #2: Develop Policy & Implement New Fees ■Calculate new fees per policy ■Compare new fees to market ■Adjust fees ■Prepare implementation plan (if needed) ■Implement new fees Questions or Comments 14% Example of Community Benefit Methodology Levels ("'Definition of Levels" are examples only; need to be created during the application of methodology) DEFINITION OF LEVELS Mostly Individual Benefit: • Individuals (or private parties) benefit significantly more from the program/service than the community as a whole • Similar services are offered by private sector and/or AQUATIC PROGRAMS A O other public agencies • Adults are primary beneficiaries P Birthday Parties R 's Birthday �' y . • • Demand for service, facility, or program exceeds G .0- Parties, G capacity p Junior Gua Lap Swim, 4� L rds A Water Exercise Y N Moderate Community Benefit: Lap Swim I • Individuals (or private parties) are primary Junior Guards, beneficiaries of the program/service, but community as Z a whole receives some benefits T Swim Lessons • Services are for youth, but are specialized and/or Public Swim E services are offered by private sector O • Services are for adults, but are addressing a need or problem and full -cost recovery would adversely impact I participation rates Swim Lessons • Comparable "market" rates for similar services affect p N ability to recover a greater percentage of costs R Water Exercise T Public Swim O O Mostly Community Benefit: G • Individuals (or private parties) and the community as L a whole receive benefits from the program/service R • Services are primarily for youth, at -risk populations, E seniors, or other residents who would not, or are unable A to, participate in other services V • Cost recovery is of secondary importance to high M E participation levels S � s Meeting Date: Department: Submitted By: Prepared By: Agenda Title: ITEM NO. 10 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT May 10, 2015 Administration Don Schwartz, Assistant City Manager Don Schwartz, Assistant City Manager Contract with R3 Consulting Group for Solid Waste Consulting Services RECOMMENDED ACTION: Approve contract with R3 Consulting Group for Solid Waste Consulting Services BACKGROUND: The City is addressing a variety of solid waste -related topics. As this is a specialized area of expertise and because of limited staff capacity, we are recommending hiring R3 Consulting Services to assist the City. The topics include: a. Debris Box Agreements: The City has agreements with two companies, The Ratto Group and Industrial Carting, who are the exclusive parties authorized to provide debris box services. The City Council approved a contract in 2011 that expires on June 30, 2016. The City has the authority to extend the contracts one year at a time until 2020 if the companies comply with the contract requirements including reporting and diversion of waste. The City Manager approved a contract with R3 to assess the performance of the contractors. This contract has a cap which could be exceeded, depending on the outcome of R3's findings. In that event, staff is proposing that debris box matters be included in the scope of the agreement the Council approves so that R3 can continue its work on this matter. The R3 assessment is expected to be completed prior to the Council's May 10 meeting, and staff will report the results at the meeting. The contract with R3 includes provisions for them to either prepare contract extensions, or to assist the City with a competitive process. b. Assessment of Green/Organic Waste Disposal Options: The City is a member of the Sonoma County Waste Management Agency (Agency), which is responsible for managing green (organic) waste such as yard waste. The Agency has closed the compost site at the County landfill and all green waste is taken to locations outside of the County. It may be more cost-effective for Rohnert Park to instead arrange for the waste to be ITEM NO. 10 hauled directly and independent of the Agency to a site such as Redwood Landfill in northern Marin County. The contract with R3 includes provisions for them to assess the options and estimated costs for `opting out' of the Agency compost services. There are a variety of other solid waste topics for which the City may need assistance. These include monitoring the performance of the City's trash hauler (The Ratto Group), assessing options for spending funds allocated to education services on operating the City's park restrooms, and others. The contract with R3 includes provisions for them to assist staff with such projects on an as -needed basis, similar to the way the City has engineers or other experts on call via a master services agreement and secures work for specific projects via task orders. ANALYSIS: City staff need outside industry expertise and capacity to properly manage solid waste services. R3 is a highly -regarded firm that assists many local jurisdictions with projects such as those outlined above. It also has familiarity with Rohnert Park given its work for the Sonoma County Waste Management Agency and role in managing the procurement for the current debris box contractors. ALIGNMENT WITH STRATEGIC PLAN: The recommended action is consistent with the Strategic Plan's goals of being a fiscally responsible City and providing excellent customer service. OPTIONS CONSIDERED: 1. Recommended Option: a. Staff recommends approving the contract with R3 because doing so will provide the expertise and capacity needed to properly manage the City's solid waste responsibilities. b. Staff will recommend an approach to secure future debris box services at the City Council meeting, when the results of R3's assessment are available. 2. Alternative: Staff looked into the potential for using other vendors and could not identify any who did not have a conflict of interest. FISCAL IMPACT/FUNDING SOURCE: Funding for this contract will not exceed $58,800. This represents a 10% discount from R3's normal rates. Funding will come from the City's Refuse Fund, which has sufficient fund balance to cover these costs. 2 ITEM NO. 10 Department Head Approval Date: N/A Finance Director Approval Date: May 5, 2016 City Attorney Approval Date: May 4, 2016 City Manager Approval Date: May 5, 2016 Attachments (list in packet assembly order): 1. Proposal letter from R3 Consulting Group including tasks to be performed, costs, and timelines. CONSULTING GROUP, INC. Pl.�3 RESOURCES • RESPECT• RESPONSIBILITY 1512 Eureka Road, Suite 220, Roseville, CA 95661 Tel: 916-782-7821 1 Fax: 916-782-7824 April 18, 2016 Mr. Darrin Jenkins City Manager 130 Avram Avenue Rohnert Park, CA 94928 Subject: Dear Mr. Schwartz: www.r3cgi.com 2600 Tenth Street, Suite 411, Berkeley, CA 94710 Tel: 510-647-9674 627 S. Highland Avenue, Suite 300, Los Angeles, CA 90036 Tel: 323-559-7470 Letter Proposal for Solid Waste Consulting Services R3 Consulting Group, Inc. (R3) is pleased to submit this Letter Proposal (Proposal) to the City of Rohnert Park (City). We appreciate the opportunity to submit this Proposal and look forward to the possibility of working with the City on the Tasks as detailed in the below. Project Approach R3 understands that based on the results of the assessment of the current temporary debris box services provided by Industrial Carting and the Ratto Group (collectively referred to as "Companies"), the City may a) extend the term of the Agreement with both Companies, or b) conduct a competitive proposal process. Additionally, R3 understands the City is also interested in assessing the green/organic waste tonnage, as well as receiving other solid waste technical services on an on-call basis. Our proposed Tasks for these three separate technical areas are listed below. Task 1 Assessment of Green/Organic Waste Options In the past 18 months there have been significant changes to how green/organic waste is managed within Sonoma County that have negatively impacted customer rates. Changes include the following: ■ Increases to the landfill tipping fee resulting from the Landfill Settlement Agreement (Settlement Agreement) between the County and the member agencies, adopted by Sonoma County on March 3, 2015. The Settlement Agreement increased the disposal fee from $114.00/ton to $126.45/ton. The Settlement Agreement also requires the member agencies to deliver "Waste" to the County sites, unless a specific material type (such as source separated green/organic waste) is excluded from the waste delivery agreement. ■ A new County surcharge on green/organic waste processing tipping also resulting from the Settlement Agreement between the County and the Cities, adopted by Sonoma County on March 3, 2015. The Settlement Agreement allows for a new surcharge of $19.10/ton on green/organic waste delivered to Sonoma County transfer stations or the Central Disposal Site. Mr. Darrin Jenkins April 18, 2016 Page 2 of 5 ■ The closure of the central compost site managed by the JPA and out -hauling of green/organic waste to facilities located outside of Sonoma County at an additional cost. The three items above have increased the cost to process green/organic waste by over 50 percent. To potentially address how to control or possibly lower the cost to process green/organic waste, R3 will assess the green/organic waste tonnage generated in the City and currently delivered to Sonoma County facilities. Specifically, R3 will assist the City and City Attorney in determining the following: ■ Can Rohnert Park "opt out" of using the Sonoma County facilities for green/organic waste, both in terms of the City's agreement with the County on "Waste Delivery' as well as the City commitment to the JPA for green/organic waste delivery to a JPA contracted facility? ■ If the City can "opt out", we will determine the feasibility of delivering the City's green/organic waste tonnage to other composted facilities (in terms of availability and location of alternative facilities and contractual requirements that may be necessary), and the impact on franchised services, vehicle routing, and greenhouse gas emissions; and ■ The cost associated with delivering the City's green/organic waste tonnage to alternative facilities. R3 will summarize its analysis and determinations in a letter, which will be presented to the City Council for further action. Task 1 Deliverables: A Letter Report summarizing the options and estimated costs associated with the use of alternative green/organic waste facilities; and Staff report for presentation of results to City Council and attendance at Council meetings re same. Task 2 Temporary Debris Box Services Agreements Based on the results of the assessment of the Companies performance, if directed by the City in writing, R3 will either provide input to the City Attorney's office to prepare extensions to the current Non -Exclusive Franchise agreement (Task 2a), assist the City in conducting a Competitive Procurement Process for new service providers (Task 2b), or renew the agreement for one provider and conduct a Competitive Procurement Process for another. Task 2a Prepare Extensions to Current Non-exclusive Franchise Agreements If the results of performance review show both Companies are eligible for an extension, then as directed by the City, R3 will assist the City with the preparation of draft non-exclusive franchise extensions (new agreements) for each Company. R3 will provide the revised non-exclusive franchise agreements to both haulers for their review and acceptance. R3 will assist Staff with the presentation of the final agreements to City Council, which will be provided to the City for approval and execution. Task 2b Deliverables: New Non -Exclusive Franchise Agreements (one for each Company); and Presentation of the final Non -Exclusive Franchise Agreements to City Council. Task 2b Competitive Procurement Process If directed by the City, R3 will assist the City with the competitive procurement of haulers for temporary debris box services. This involves drafting a Request for Proposals (RFP) package, assessing the submitted proposals and assisting with negotiations between the City and the proposed waste haulers. Specifically, this Task includes, but is not limited to, the following services: Mr. Darrin Jenkins April 18, 2016 Page 3 of 5 ■ Preparing an RFP package based on program options decided on by the City, as well as our experiences working with the solid waste community. The RFP will include an "Application" that will specify minimum requirements and qualifications and will require proposers to submit work plans that specify how they will achieve diversion requirements. Specific RFP components may include: o General introduction to the RFP documents, available demographic and service account data; o Requested service requirements; o Qualification requirements, required submittal format, evaluation criteria, and communication protocol for the proposers and the City; o Application, including required work plans, proof of insurance, performance bond, key staff, facilities to be used, collection equipment, and customer rates; and o Current Franchise Agreement. ■ Developing a mailing list of potential proposers for the City to mail out a Notice of RFP Release; ■ Conducting a pre -proposal conference with potential proposers; ■ Preparing written responses to questions submitted regarding the RFP, and preparing addenda as necessary for the City to post to its webpage; ■ Assisting City staff with evaluating responses from proposers; and ■ Assisting City staff with preparing the Staff Report on award recommendations for City Council and attending Council meetings to present the same. Task 2b Deliverables: RFP Package, Updates to the Non -Exclusive Franchise Agreements, Staff Report on Procurement Results, and Presentation of Results to City Council. Task 3 On -Call Solid Waste Technical Services Under Task 3, R3 will provide as directed in writing, on-call services to the City on a time -and -materials basis. These services may include the following: ■ Commercial hauler monitoring, including AB 341, AB 1826, franchise fee payments, diversion requirements, and other hauler requirements as requested by the City; ■ Assessing whether each Company has paid the appropriate fees to the City, and conducting follow-up with the Companies to ensure continued payment of all applicable fees; ■ Assessing the Ratto Group's spending options for the education fund, with specific consideration to operating the City's park restrooms; and ■ Any additional solid waste service Tasks, as requested by the City. Project Schedule R3 will compete Tasks 1 and 2a or Task 2b as listed in the Project Schedule on the following page. We have assumed a project start date of May 13, 2016. Mr. Darrin Jenkins April 18, 2016 Page 4 of 5 Task 3 will be based on as -needed written requests by the City. Please note that there is overlap in the Tasks and the timeline may be condensed if it is determined that further work on a specific Task is not needed, or if the City needs to move up the Competitive Procurement Process. Table 1— Proposed Project Schedule Task Timeline Receive Notice to Proceed (NTP) from the City May 13, 2016 Task 1: Assessment of Green/Organic Waste Options Est. completion by June 8, 2016 Task 2a: Prepare Extensions to Current Non-exclusive Franchise Agreements (only if authorized by the City) Est. completion by June 15, 2016 Task 2b: Competitive Procurement Process (only if authorized by the City) Est. completion June 30, 2016 Task 3: On -Call Solid Waste Technical Services As needed The following table outlines our proposed costs for Task 1, Task 2a, 2b, As noted above, only Task 2a or only Task 2b would be done. Accordingly, under no circumstances would the combined full budgeted amounts of Tasks 1, 2a and 2b be used. Task 3 would be billed on a time -and materials basis based on our Billing Rates as listed in Table 3. Table 2 — Proposed Project Budget Task Not To Exceed Cost Task 1: Assessment of Green/Organic Waste Options 10% Discount for Current/Past Client $7,500 -($750) Task 1 Total Not -to -Exceed Task Cost includes reimbursables) $6,750 Task 2a: Prepare Extensions to Current Non-exclusive Franchise Agreements 10% Discount for Current/Past Client $5,000 -($500) Task 2a Total Not -to -Exceed Task Cost includes reimbursables) $4,500 Task 2b: Competitive Procurement Process 10% Discount for Current/Past Client $24,500 -($500) Task 2b Total Not -to -Exceed Task Cost includes reimbursables) $22,050 Task 3: On -Call Solid Waste Technical Services (as needed based on discounted rates in Table 3) $30,000 Maximum Combined Amount Task 1, Task 2a or 2b, and Task 3 $58,800 Mr. Darrin Jenkins April 18, 2016 Page 5 of 5 Table 3 – Billing Rates and Charges 2016 (includes 10% Discount for Current/Past Client) R3 CONSULTING GROUP Category Principal / Project Director Senior Project Manager Project Manager Senior Project Analyst Project Analyst Hourly Rate $171 per hour $166 per hour $153 per hour $126 - $144per hour $112 - $126 per hour Associate Analyst $90 - $112 per hour Administrative Support $67 - $85 per hour REIMBURSABLE COSTS (Included in hourly rates) Consultants/Subcontractors Cost plus 9% Lodging and meals Direct cost Travel — Private or company car $0.54 per mile Travel — Other Direct cost Delivery and other expenses Direct cost We appreciate the opportunity to submit this Proposal to the City. Should you have any questions regarding our submittal, or need any additional information, please contact me by phone at (916) 782- 7821 or by email at rterwin@r3cgi.com. If the above is acceptable to you, please sign below and return to me. Your signature will effectively serve as a Notice to Proceed. Sincerely, R3 CONSULTING GROUP Richard Tagore-Erwin Principal 2 0ARkEARAIL MA-MARIN 9 TRANSIT QUIET ZONE SAFETY MEASURES TO BE BUILT BY SMART JUNE 2014 off ao wO"A,"A airy rwwwwit Table of Contents GENERAL STATION AND GATES CONFIGURATION PAGE STATION CONFIGURATION 2 QUADRANT GATES 3 2 ENTRY GATES & 1 EXIT GATE WITH MEDIAN 3 ENTRY GATES WITH MEDIANS 3 ENTRY GATES 4 PEDESTRIAN GATES AND SWING GATES 4 IET ZONE READINESS OVERVIEW SAN RAFAEL NOVATO PETALUMA ROHNERT PARK/COTATI SANTA ROSA SONOMA COUNTY 5 6 7 8 9 10 1 SmmIZKmj1zw_=IIIIII z MART General Station & Gate AREA PAIL TRANSIT Configurations --- TTTTT7-1 STAIRS IIIIIII/ PLATFORM LLLLLLL---------- VEHICLE GATE RAMP J GATE PEDESTRIAN GATE O MAINLINE PLATFORM I. RAMP I \ \-SATE PLATFORM I RAMP PLAN N.T.S. VEHICLE GATE PROFILE N.T.S. GATE ROADWAY ROADWAY GENERAL STATION LAYOUT NOTES 1. PLATFORM CONFIGURATION WILL VARY ACCORDING TO LOCATION 2. PATH OF TRAVEL TO BE ASSESSED BASED ON PLATFORM TRACK CONFIGURATION QUADRANT GATES 2 ENTRY GATES & 1 ENTRY GATE MEDIAN ROADWAY GATE EXIT GATE W/ MEDIAN MAINLINE RV {{_ k 000, ENTRY GATES W/ MEDIANS ENTRY GATE u�RMINIM ROADWAY ENTRY GATE ENTRY GATES PEDESTRIAN GATES & SWING GATES San Rafael Quiet Zone Readiness Overview SMITH RANCH ROAD Entry Gates w/ Median NORTH AVENUE Entry Gates w/ Median ° CIVIC CENTER DRIVE Entry Gates w/ Medians Pedestrian Gates & Swing Gates CIVIC CENTER STATION HORN WILL SOUND UPON TRAIN DEPARTURE LAS GALLINAS PED XING Pedestrian Gates & Swing Gates 4�r I N. SAN PEDRO ROAD 4 44f I PALOMA AVENUE M PACHECO STREET 41f MISSION AVENUE Entry Gates w/ Medians Entry Gates Entry Gates Quadrant Gates "f 5T" AVENUE Quadrant Gates 4T" STREET Quadrant Gates Pedestrian Gates & Swing Gates SAN RAFAEL STATION HORN WILL SOUND UPON TRAIN DEPARTURE Legend Crossing QZ Ready when SMART construction is complete 61 Novato Quiet Zone Readiness Overview ATHERTON STATION HORN WILL SOUND UPON TRAIN DEPARTURE RUSH CREEK PLACE Quadrant Gates GOLDEN GATE PLACE Entry Gates Legend w Crossing QZ Ready when SMART construction is w complete OLIVE AVENUE 2 Entry Gates & 1 Exit Gate w/ Median GRANT AVENUE 2 Entry Gates & 1 Exit Gate w/ Median FRANKLIN PED XING Pedestrian Gates & Swing Gates HANNA RANCH ROAD Entry Gates w/ Medians r w Q 0 w w Q BRAZOSBRANCH z LU FREIGHT ONLY V � Q z z Q LU l7 IGNACIO PED XING Pedestrian Gates & Swing Gates 2 Entry Gates & 1 Exit Gate w/ Median HAMILTON PARKWAY Entry Gates w/ Medians STATE ACCESS PED XING Pedestrian Gates & Swing Gates HAMILTON STATION HORN WILL SOUND UPON TRAIN DEPARTURE 2 Entry Gates Quadrant & 1 Exit Gate Gates w/ Median Needs median on East Side of Crossing Est. $30k Cost 11 V Off 5010-1-1A RIN MQ Petaluma Quiet Zone Readiness Overview CORONA ROAD N. MCDOWELL BLVD SOUTHPOINT BLVD W. PAYRAN STREET LAKEVILLE ROAD 411fill E. WASHINGTON STREET 4- 6 Entry Gates w/ Medians Entry Gates w/ Medians Legend Crossing QZ Ready when SMART construction is complete 2 Entry Gates & 1 Exit Gate w/ Median Entry Gates w/ Medians Entry Gates w/ Median Entry Gates w/ Median PETALUMA STATION HORN WILL SOUND UPON TRAIN DEPARTURE "D" STREET Quadrant Gates CAULFIELD LANE 2 Entry Gates & 1 Exit Gate w/ Median 7 5010-1-A RIN MQ AREA R- TRARE11 Rohnert Park/Cotati Quiet Zone Readiness Overview GOLF COURSE DRIVE ROHNERT PARK EXPWY Entry Gates w/ Medians Entry Gates w/ Medians ROHNERT PARK STATION HORN WILL SOUND UPON TRAIN DEPARTURE ROHNERT PARK PED Pedestrian Gates & Swing Gates CROSSING(2) ROHNERT PARK PED Pedestrian Gates & Swing Gates CROSSING(1) SOUTHWEST BLVD Entry Gates w/ Medians ROHNERT PARK COTATI EAST COTATI AVENUE Entry Gates w/ Medians Pedestrian Gates & Swing Gates COTATI STATION HORN WILL SOUND UPON TRAIN DEPARTURE Legend Crossing QZ Ready when SMART construction is complete H nff'50 N8 mA,rnA RAN 3 gmx � AREA RAIL Santa Rosa Quiet Zone Readiness Overview SAN MIGUEL ROAD PINER ROAD W. STEELE LANE Entry Gates Entry Gates w/ Medians Pedestrian Gates & Swing Gates (Pathway Crossing) Entry Gates w/ Medians Legend 4Rf k Crossing QZ Ready when SMART construction is complete GUERNEVILLE ROAD Entry Gates w/ Medians Pedestrian Gates & Swing Gates GUERNEVILLE STATION HORN WILL SOUND UPON TRAIN DEPARTURE COLLEGE AVENUE 2 Entry Gates & 1 Exit Gate w/ Median 9TH STREET Quadrant Gates SANTA ROSA STATION HORN WILL SOUND UPON TRAIN DEPARTURE 4" ST PED CROSSING Pedestrian Gates & Swing Gates ke 3RD STREET 2 Entry Gates & 1 Exit Gate w/ Median, Pedestrian Gates & Swing Gates __. (Pathway Crossing) 4%* [ SEBASTOPOL ROAD Entry Gates w/ Medians 4qf KBARHAM AVENUE Entry Gates w/ Medians HEARN AVENUE Entry Gates w/ Medians BELLEVUE/CORBY AVE Quadrant Gates 0] 8TH STREET 2 Entry Gates & 1 Exit Gate w/ Median 7TH STREET 2 Entry Gates & 1 Exit Gate w/ Median L6TH STREET 2 Entry Gates & 1 Exit Gate w/ Median SANTA ROSA STATION HORN WILL SOUND UPON TRAIN DEPARTURE 4" ST PED CROSSING Pedestrian Gates & Swing Gates ke 3RD STREET 2 Entry Gates & 1 Exit Gate w/ Median, Pedestrian Gates & Swing Gates __. (Pathway Crossing) 4%* [ SEBASTOPOL ROAD Entry Gates w/ Medians 4qf KBARHAM AVENUE Entry Gates w/ Medians HEARN AVENUE Entry Gates w/ Medians BELLEVUE/CORBY AVE Quadrant Gates 0] y _M.. ��= Sonoma County Quiet Zone Readiness Overview AIRPORT BLVD Entry Gates AIRPORT STATION HORN WILL SOUND UPON TRAIN DEPARTURE RIVER ROAD Entry Gates w/ Medians FULTON ROAD SANTA ROSA CROSSINGS W. ROBLES AVENUE TODD ROAD Entry Gates Legend Crossing QZ Ready when SMART construction is complete 2 Entry Gates & 1 Exit Gate w/ Median Entry Gates w/ Medians SCENIC AVENUE 2 Entry Gates & 1 Exit Gate w/ Median u ROHNERT PARK/COTATI CROSSINGS E. RAILROAD AVENUE 2 Entry Gates & 1 Exit Gate w/ Median OLD ADOBE ROAD MAIN STREET /WOODWARD AVENUE ELY ROAD I Entry Gates w/ Medians Entry Gates w/ Medians Entry Gates w/ Medians 10