2016/04/12 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, April 12 2016
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Belforte called the joint regular meeting to order at 5:00 pm, the notice for which being
legally noticed on April 7, 2016.
Present: Gina Belforte, Mayor
Jake Mackenzie, Vice Mayor
Amy O. Ahanotu, Councilmember
Joseph T. Callinan, Councilmember
Pam Stafford, Councilmember
Absent: None
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Assistant City
Attorney Barnhill, City Clerk Buergler, Senior Analyst Atkins, Finance Director Howze,
Development Services Director Pawson, Director of Public Works and Community
Services McArthur, Director of Public Safety Masterson, Human Resources Director
Perrault, Planning Manager Beiswenger, Community Services Manager Austin, Deputy
City Engineer da Rosa and Administrative Assistant Saldanha
2. PLEDGE OF ALLEGIANCE
Led by Mia Acosta, Student.
3. PRESENTATIONS
A. Mayor's Proclamation: Recognizing April 2016 as Child Abuse Prevention Month
Mayor Belforte read and presented the Proclamation. Robin Bowen, Executive Director
of the Child Parent Institute, received the proclamation and provided a short
presentation.
4. SSU STUDENT REPORT
Shannon Garcia, Legislative Representative, Sonoma State University Associated Students,
Inc. (SSU ASI) reported on the 2016/2017 elections for the Associated Students
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for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 9
Government, and announced the 2016 Graduation Ceremony will take place on Saturday,
May 21, 2016.
5. DEPARTMENT HEAD BRIEFING
City Manager Jenkins requested the addition of an urgency item to the agenda regarding
Council consideration of having the Mayor sign a letter of support to send to the U.S.
Department of Transportation for a FASTLANE grant to complete the Marin -Sonoma
Highway 101 Narrows project. The City became aware of the need to take immediate
action on the item on April l Ith via email, which was after the agenda was posted. City
Manager Jenkins informed the Councilmembers that he received an email from Suzanne
Smith, Executive Director of Sonoma County Regional Climate Protection Authority
(SCTA), regarding a grant application for 73 million in federal funding for the widening of
the Novato narrows. Ms. Smith stated the application deadline is April 13th, and requested a
letter of support from the Council to be sent along with the application materials. The
regional project would add a third lane in each direction on Highway 101, which would
improve transportation for Rohnert Park and the surrounding communities. Assistant City
Attorney Barnhill reviewed the findings necessary for Council to determine to add an item
to the agenda.
ACTION: Moved/seconded (Stafford/Mackenzie) to add an urgency item as a regular
item (Item No. 13) to follow Item No. 12 on tonight's agenda.
Council found that this matter qualifies as an urgency item to be added to the agenda
because there is an immediate need to take action on the letter of support which was
brought to the City's attention after agenda publication and requires Council action before
the next regularly scheduled Council meeting on the 26th of April; and warrants adding it as
Item No. 13 for Council consideration on tonight's agenda.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Callinan, Stafford,
Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None.
A. City Manager: Announcement of Town Hall Meeting on April 20, 2016 at 6:00 p.m. at
Community Center Multi -Use Room
City Manager Jenkins made the announcement and provided a brief description of the
layout for the event.
B. City Manager: Report of Rohnert Park Community Survey
City Manager Jenkins presented the results.
6. PUBLIC COMMENTS
None.
City of Rohnert Park Joint Regular Meeting Minutes
for City Council/Rohnert Park Financing Authority/Successor Agency
April 12, 2016
Page 3 of 9 _j
7. CONSENT CALENDAR
A. Acceptance of Reports for:
1. City Bills/Demands for Payment dated April 12, 2016
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(PULLED by Stafford)
B. City Council Resolutions for Adoption:
1. 2016-031 Authorizing Acceptance of Settlement Agreement in United States et
al. ex rel. Perez v. Stericycle, Inc. et al.
2. 2016-032 Accepting the Carlson Avenue Improvements and Directing Related
Actions
3. 2016-033 Authorizing Re -Adoption of the City of Rohnert Park's Government
Money Purchase Plan and Trusts ICMA-RC 10-8599 and 10-8277 and
Termination of Government Money Purchase Plan and Trust ICMA-
RC 10-8598
Ifist ons of 6750 Commer-ee Boule-va. 00 and 120 Avr-ain
Awe (PULLED by Stafford)
1. No. 897 An Or-dinanee of the C-1 of Rohner -t PaFk, Ca4ifornia, AmeffcT-."m
city of api and Chapter 17.06 (hand44-se
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ACTION: Moved/seconded Stafford/Callinan to approve the Consent Calendar.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None,
A. Acceptance of Reports for:
2. City Councilmembers Quarterly Expense Report (January, February, March)
Recommended Action(s): Accept the Quarterly Expense Report.
B. City Council Resolutions for Adoption:
4. 2016-034 Approving an Agreement of Purchase and Sale and Joint Escrow
Instructions of 6750 Commerce Boulevard, 100 and 120 Avram
Avenue
Recommended Action(s): Adopt a resolution of the City Council of the City of Rohnert
Park authorizing and approving an Agreement of Purchase and Sale and Joint Escrow
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Instructions ("Agreement") with Deer Path Management, Inc. and authorizing the Mayor to
execute the Agreement and take all other actions necessary to consummate the transaction
contemplated by the resolution.
ACTION: Moved/seconded Stafford/Callinan to accept the Quarterly Expense Report
and adopt Resolution 2016-034 approving an Agreement of Purchase and
Sale and Joint Escrow Instructions ("Agreement") with Deer Path
Management, Inc. and authorizing the Mayor to execute the Agreement and
take all other actions necessary to consummate the transaction contemplated
by the resolution.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
C. Ordinance for Adoption:
1. No. 897 An Ordinance of the City of Rohnert Park, California, Amending the
City of Rohnert Park Zoning Map; and Chapter 17.06 (Land Use
Regulations) 17.07 (Land Use Footnotes/Special Provisions) 17.10
(Development Standards) and 17.16 (Parking) of the Zoning
Ordinance to Implement the Central Rohnert Park, Priority
Development Area Plan Located South of Golf Course Drive, West of
the SMART Railroad Tracks, East of Highway 101 and North of
Avram Avenue/Santa Alicia Drive
Recommended Action(s): Adopt Ordinance No. 897 to amend the City of Rohnert Park
zoning map and zoning ordinance to implement the Central Rohnert Park, Priority
Development Area Plan.
Councilmember Callinan stated for the record that he supports the downtown project, but
he does not agree with certain elements. Councilmember Callinan also stated for the record
that he will make a motion to pass this ordinance because he understands the importance of
the timeline to gain funding.
ACTION: Moved/seconded Callinan/Stafford to approve Ordinance 897 to
amend the City of Rohnert Park zoning map and zoning ordinance to
implement the Central Rohnert Park, Priority Development Area
Plan.
Motion carried unanimously by the following 5-0 roll call vote: AYES:
Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None,
ABSTAINS: None, ABSENT: None.
D. Approval of Increased Councilmember Expense Reimbursement
Recommended Action(s): Approve an increase in the expense reimbursement available to
Councilmember Mackenzie in the amount of $500 for the Fiscal Year 14-15, for an annual total
of $1,500.
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ACTION: Moved/seconded Callinan/Stafford to approve an increase in Councilmember
expense reimbursement.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
8. CLOSED SESSION
A. Mayor Belforte made the closed session announcement pursuant to Government Code
§54957.7 and Council recessed to Closed Session at 5:54 pm in Conference Room 2A
to Consider:
1. Conference with Real Property Negotiators (Government Code §54956.8)
Property: Young-Armos Property (APN: 045-163-033); and Oken Property (APN:
045-163-045)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Parties: Bill Keene, Sonoma County Agricultural Preservation and Open
Space District
Under Negotiation: Price and Terms
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:07 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Belforte reported: no reportable action.
9. INTRODUCTION OF ORDINANCE — Consideration of Repealing Rohnert Park
Municipal Code Chapter 2.24 "Cultural Arts Commission" and Amending Rohnert
Park Municipal Code 2.32.040 to Add Cultural Arts Oversight to the Powers of the
Parks and Recreation Commission
Community Services Manager Austin presented the item. Recommended Action(s): Adopt
an Ordinance to repeal Rohnert Park Municipal Code Chapter 2.24 "Cultural Arts
Commission" and amend Chapter 2.32 "Parks and Recreation Commission" to include
functions of the Cultural Arts Commission.
Public Comment: None
ACTION: Moved/seconded (Stafford/Ahanotu) to introduce Ordinance 898 an Ordinance
Repealing Rohnert Park Municipal Code Chapter 2.24 "Cultural Arts Commission"
and Amending Rohnert Park Municipal Code 2.32.040 to Add Cultural Arts
Oversight to the Powers of the Parks and Recreation Commission. Title read by
Mayor Belforte.
Motion carried unanimously by the following 5-0 roll call vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
City of Rohnert Park Joint Regular Meeting Minutes
for City CounciURohnert Park Financing Authority/Successor Agency
10.
11
April 12, 2016
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Receive Annual Parks and Recreation Facilities Master Plan Report and Provide
Direction on Proposed Amendments
Community Services Manager Austin presented the item. Recommended Action(s):
Receive Annual Parks and Recreation Facilities Master Plan Report and Provide Direction
on Proposed Amendments to the Plan.
Public Comment: Gerald (Jerry) Griffin expressed his support of the proposed amendments
for the Parks and Recreation Facilities Master Plan Report.
ACTION: By Consensus (none opposed), City Council received the report and directed
staff to bring back the revised plan at the City Council meeting on April 26,
2016. The Council also asked staff to look into possible options for a future
bocce ball court and emphasized a stronger focus on the maintenance of
park facilities.
Vice Mayor Mackenzie stepped away from the dais at 6:45 p.m. and returned at 6:49 p.m.
FISCAL YEAR 2015-16 FINANCIAL MID -YEAR UPDATES
A. FY 2015-16 Mid -Year Update
Finance Director Howze presented the item. Recommended Action(s): Receive the FY 2015-
16 Mid -Year Financial Update
Public Comment: None
ACTION: By Consensus (none opposed), City Council received the report.
B. FY 2015-16 Mid -Year Budget Adjustments
Finance Director Howze presented the item. Recommended Action(s): Staff recommends
that the City Council of the City of Rohnert Park authorize and approve the Director of
Finance to increase appropriations for FY 2015/16 within various accounts.
Public Comment: None
ACTION: Moved/seconded (Mackenzie/Stafford) to approve Resolution 2016-
35 authorizing and approving the Director of Finance to Increase
Appropriation for FY 2015/16 within Various Accounts.
Motion carried by the following unanimous 5-0 vote: AYES:
Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None,
ABSTAINS: None, ABSENT: None.
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C. Graton Mitigation Program Budgets 2015-16 Mid -Year Update
Senior Analyst Atkins presented the item. Recommended Action(s): Informational Item
Public Comment: None.
ACTION: By Consensus (none opposed), City Council received the
informational item.
12. Discussion and Direction on One Bay Area Grant Round 2 (OBAG) Application
Development Services Director Pawson presented the item and Deputy City Engineer da
Rosa was present for questions. Recommended Action(s): Receive the Presentation on
OBAG2 Grant Application and provide direction to staff.
Public Comment: None
ACTION: By Consensus (none opposed), City Council directed staff to move forward
with the One Bay Area Grant Round 2 (OBAG) application.
13. URGENCY ITEM per Council action authorized earlier on tonight's agenda.
Consideration of Sending a Letter of Support to U.S. Department of Transportation
in regards to FASTLANE Grant Application Submitted by the Sonoma County
Transportation Authority (SCTA) for the Marin -Sonoma Narrows Completion
Project
City Manager Jenkins presented the item. Recommended Action(s): Send a letter signed by
Mayor Belforte on behalf of the City of Rohnert Park to the U.S. Department of
Transportation in support of the grant application submitted by the Sonoma County
Transportation Authority for federal funding in the amount of $73 million for the Marin -
Sonoma Narrows Completion Project.
Public Comment: None.
ACTION: Moved/seconded (Stafford/Callinan) to send letter of support to the U.S.
Department of Transportation for grant application submitted by
Sonoma County Transportation Authority.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS:
None, ABSENT: None.
14. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
None.
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April 12, 2016
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B. Liaison Reports
1. Water Advisory Committee (WAC] (414)
Councilmember Callinan reported the budget was approved and stated a 5.9%
increase in water rates will occur in the future due to a 20% decrease in revenue.
Councilmember Callinan also stated a temporary urgency change order was passed.
Vice Mayor Mackenzie commented on the decrease in revenue as it relates to acre
per feet.
2. Golf Course Oversight Committee (4/5)
Councilmember Callinan reported that both courses are generally in good condition,
but require maintenance, particularly to the south course sand traps.
Councilmember Callinan noted a total of 18 trees have been removed from the golf
course and the restrooms located on the south course are scheduled to be remodeled
over the summer. The next meeting will be held at 6:00 p.m. on July 19, 2016.
3. Sonoma County °TransportationAuthoi-it- LSf CTA)4[ /11)
Vice Mayor Mackenzie reported that the urgency item, letter of support for
FASTLANE Grant Application was the main topic of discussion at the April 11"'
meeting. Vice Mayor Mackenzie noted that a presentation on the Climate Action
Plan 2020 will be held at the May l Ota' City Council meeting.
C. Other Reports
Sonoma Local Agency Formation Commission LAFCO) 4/6
Councilmember Stafford reported on the budget which will be increased by
approximately 5% due to an increase in salaries for county employees. Consequently,
annual dues to cities will increase by 3.7%.
Councilmember Stafford announced Sportsman's Warehouse held their grand opening
last Saturday and is now open for business.
Vice Mayor Mackenzie reported that Memorial Hospice Volunteer dinner was held last
Friday night at the Community Center and over 300 volunteers attended the event. Vice
Mayor Mackenzie stated for the record that organizers of the event had favorable
reviews and staff was very supportive. The organizers informed Vice Mayor Mackenzie
that they were delighted with the facility and services provided.
15. COMMUNICATIONS
Mayor Belforte stated Sonoma Marin Area Rail Transit (SMART) is experiencing
problems with malfunctioning railroad overcrossings. Vice Mayor Mackenzie announced
other jurisdictions have also reported malfunctions, therefore, SMART is in the process of
testing and fixing the railroad overcrossings. Councilmember Callinan expressed his
concerns on communication issues with SMART. City Manager Jenkins noted that
SMART has responded to his email correspondence regarding the malfunctioning railroad
overcrossings, and staff will look further into this matter.
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16. MATTERS FROM/FOR COUNCIL
A. Council Consideration of Revised FY 2016-17 Budget Work Session Schedule — April
25 11:00 a.m. to 4:30 p.m. and April 26 12:00 p.m. to 4:30 p.m.
ACTION: By Consensus (none opposed), City Council did not support the revised
schedule and agreed to start at 9:00 a.m. on April 26d'.
17. PUBLIC COMMENTS
None.
18. ADJOURNMENT
Mayor Belforte adjourned the joint regular meeting at 8:01 p.m.
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Caitlin Saldanha, Deputy City Clerk
City of Rohnert Park
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Gina B l orte� ayor
City f 1.1 rt Park