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2016/05/24 City Council Agenda Packet�oe{hr.ar 1,, 1,—, "44, Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, May 24, 2016 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpciiy.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. City of Rohnert Park Joint Regular Meeting Agenda May 24, 2016 for City Council/RPFA/CDC Successor Agency Page 2 of 6 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Ahanotu _ Callinan Stafford _ Mackenzie _ Belforte —) 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Mayor's Certificate of Recognition: Honoring Public Safety Detective Tara Douglas as Rohnert Park-Cotati Rotary Club's Community Officer of the Year Award B. Mayor's Certificate of Recognition: Honoring Hannah Maffia for Earning the Title of Miss Sonoma County for 2016 C. Mayor's Certificate of Recognition: Honoring Siobhan Hauff for Earning the Title of Miss Sonoma County Outstanding Teen for 2016 4. DEPARTMENT HEAD BRIEFING A. Department of Public Works and Community Services: Update on Farmer's Market and Party on the Plaza Beginning on June 3, 2016 5. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 6. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, May 10, 2016 B. Acceptance of Reports for: 1. Annual Review of the Growth Management Program 2. City Bills/Demands for Payment dated May 24, 2016 3. Successor Agency to the CDC Bills/Demands for Payment dated May 24, 2016 C. City Council Resolutions for Adoption: 2016-44 Approving the City of Rohnert Park Current Pay Rates and Ranges Revised May 11, 2016 2. 2016-45 Approving an Agreement of Purchase and Sale and Joint Escrow Instructions for 435 Southwest Boulevard with A&J Investments, LLC and Authorizing the Mayor to Execute the Agreement and Take All Other Actions Necessary to Consummate the Transaction Contemplated by this Resolution City of Rohnert Park Joint Regular Meeting Agenda May 24, 2016 for City Council/RPFA/CDC Successor Agency Page 3 of 6 3. 2016-46 Approving and Adopting the Plans and Specifications for Structure Demolition at 100 Avram Avenue, 120 Avram Avenue, and 6750 Commerce Boulevard (Project Number 2016-02); Awarding the Contract to AFM Environmental, Inc.; Finding the Project Exempt from CEQA; and Amending Task Order No. 2016-01 with GHD, Inc. D. Authorize the City Manager to Execute a Task Order Agreement with GHD, Inc. for Professional Services for Design of the Performing Arts Center HVAC Replacement Project No. 2015-05 for a Not to Exceed Amount of $84,200 E. Authorize the City Manager to Execute All Documents and Take All Actions Necessary to Purchase a Rosenbauer EXT Body 101' Platform Commander 4000 Chassis Aerial Apparatus (Ladder Fire Truck) and Additional Equipment in an Amount Not to Exceed $1,200,000 Council Motion/Vote 7. CLOSED SESSION A. Recess to Closed Session in Conference Room 2A to Consider: 1. Conference with Legal Counsel — Anticipated Litigation - Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): (One Case) 2. Conference with Legal Counsel — Anticipated Litigation — Initiation of litigation pursuant to Government Code §54956.9(d)(4): (One Case) B. Reconvene Joint Regular Meeting Open Session in Council Chamber C. Report On Closed Session (Government Code § 54957.1) 8. Discussion and Direction Regarding a Policy for the Use of Recreation Facility Fee Revenue A. Staff Report B. Public Comment C. Council discussion/direction 9. Consideration of Proposed Purchasing Policy Changes A. Staff Report B. Public Comment C. Council discussion/direction 10. PUBLIC HEARING: (NO EARLIER THAN 6PM) Consideration of an Amendment to the Recreation Facility and Program Fee Schedule A. Staff Report B. Open Public Hearing C. Move to Continue Public Hearing to June 14, 2016 D. Council discussion/direction City of Rohnert Park Joint Regular Meeting Agenda May 24, 2016 for City Council/RPFA/CDCSuccessor Agency Page 4 of 6 11. PUBLIC HEARING: (NO EARLIER THAN 6PM) Conduct a Weed Abatement Protest Hearing to Consider Abatement of Weeds Constituting a Nuisance A. Staff Report B. Conduct Public Hearing C. Resolution for Adoption: 2016-47 Ordering the City Manager to Abate Nuisances Existing within the City of Rohnert Park a. Council motion/discussion/vote 12. PUBLIC HEARING (NO EARLIER THAN 6PM) Adoption of a Negative Declaration and Approval of a General Plan Amendment and First Reading of An Ordinance Amendment to Rezone from Public Institutional to High Density Residential for Property Located at 435 Southwest Boulevard A. Staff Report B. Conduct Public Hearing C. Resolutions for Adoption: 1. 2016-48 Certifying the Negative Declaration for the General Plan Amendment and Zoning Amendment of Property Located at 435 Southwest Boulevard (APN 143-370-010) a. Council motion/discussion/vote 2. 2016-49 Approving an Amendment to the General Plan Diagram for the Land Use for the Project Site from Public Institutional to High Density Residential a. Council motion/discussion/vote D. Ordinance for Introduction and Reading of Title: 1. No. 899 An Ordinance of the City of Rohnert Park, California, Amending the City of Rohnert Park Zoning Map to Rezone 435 Southwest Boulevard (APN: 143-370-010) from P -I: Public Institutional to R -H: High Density Residential a. Council motion/discussion/roll call vote (Ahanotu _ Callinan Stafford _ Mackenzie _ Belforte 13. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports B. Liaison Reports 1. Association of Bay Area Government (ABAG) General Assembly (5/19) 2. Legislative Committee (Mayors & Councilmembers) (5/20) 3. Chamber of Commerce (Board of Directors) (5/17) 4. Senior Citizens Advisory Committee (5/19) C. Other Reports City of Rohnert Park Joint Regular Meeting Agenda May 24, 2016 for City Council/RPFAICDC Successor Agency Page 5 of 6 14. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 15. MATTERS FROM/FOR COUNCIL Prior to agenda publication, any Councilmember may place an item on this portion of the agenda. Upon the concurrence of two Councilmembers, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the City Council meeting, Councilmembers may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. 16. PUBLIC COMMENTS Persons wishing to address the Council on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 17. ADJOURNMENT City of Rohnert Park Joint Regular Meeting Agenda May 24, 2016 for City Council/RPFA/CDC Successor Agency Page 6 of 6 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the May 24, 2016, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on May 19, 2016, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org, Executed this 19' day of May, 2016, at Rohnert Park, California. Caitlin Saldanha, Deputy City Clerk ca�te of �oCectifietgnitiott k.UIrorhyff PUBLIC SAFETY OFFICER TARA DOUGLAS for Receiving the Rohnert ParklCotati Rotary Club's Community Officer of the Year award As Mayor, and on behalf of the City Council of the City of Rohnert Park, I do hereby recognize and honor Tara Douglas for recently receiving the Community Officer of the Year award from the Rohnert Park/Cotati Rotary Club and for her ongoing commitment to serving the community. During 2013 and 2014, Detective Douglas investigated unlawful website activity involving innocent victims of human exploitation. Based on the work conducted by Detective Douglas, the California Attorney General created the Attorney General's Cyber Exploitation Task Force in 2015, and new laws were enacted to protect victims. Because of Detective Douglas' commitment and extraordinary efforts and the subsequent impact on changing perceptions and laws, Detective Douglas was recognized as the Rotary Club's Public Safety Community Officer of the Year for 2015. Thank you Tara for the important service you provide to our community! _ ILA A By; Signed this 24`h day of May, 2016 Gina Ahtforte, 01apor �teugnitiari certiti rr-W�W--aft at 001110difff HANNAH MAFFIA for Earning the Title of Miss Sonoma County, for 2016 As Mayor, and on behalf of the City Council of the City of Rohnert Park, I do hereby recognize and congratulate Hannah Maffia for recently earning the title of Miss Sonoma County for 2016. Hannah graduated high school in 2015 with academic honors including the Presidential Physical Fitness Award, Honor Roll, Principals List, 91h grade Earth Science Student of the year, and 8" grade Student of the year. She has served as President of Santa Rosa Junior College's Fashion Club, helped organize school fundraising activities, and served as a camp counselor with various organizations. Hannah has received numerous awards and special recognition in fashion, cheerleading, dance and as a 4-H club member for horsemanship endeavors. We are honored to celebrate the many accomplishments of Miss Sonoma County 2016 — Hannah Maffia, and thank her for her service to our community. By: Signed this 20 day of May, 2016 05ina jgetfarte, Olayor 4Certfffcate �cogitftionat 001110daff SIOBHAN HAUFF for Earning the Title of Miss Sonoma County's Outstanding Teen for 2016 As Mayor, and on behalf of the City Council of the City of Rohnert Park, I do hereby recognize and congratulate Siobhan Hauff for earning the title of Miss Sonoma County's Outstanding Teen for 2016. Siobhan attends Rancho Cotate High School and has ambitions of becoming a Cardiothoracic Surgeon. She has held numerous leadership roles including teaching Irish Dancing classes and serving as musical director for the Wizard of Oz and the Nutcracker. She also served as a volunteer counselor for a children's ranch camp. She loves all things 'theatre' and is a talented artist on stage. Her accomplishments include winning three Irish Dancing National Titles, eight Regional Championships and one World Championship. Siobhan has also played multiple leads in numerous school plays and musicals. We are honored to celebrate the many accomplishments of Miss Sonoma County's Outstanding Teen 2016 — Siobhan Hauff, and thank her for her service to our community. Signed this 24h day of May, 2016 1(9 2016 City of Rohnert Park Farmers Market and Party on the Plaza aoxNE[ar i'qn._ 621 2016 Farmers Market & Party on the Plaza • June 3rd through August 26th • Farmer's Market (ACE Farmer's Markets) starts at 2:00 pm • Bands play from 6:00 pm -8:00 pm • Food Booths ,,,nohnert arm -Sept. thru May 1 pm to Spm June thru August 2prn to 8prn IN THE LIBRARY PARKING LOT PARTY ON THE PLAZA SUMMER CONCERT SERIES SCHEDULE, &A&'& (P&&a awn, 6/3 Rosetown Soul and R&B Revue 6/10 Johnny Tsunami &The Hurricanes - Americon Roots Rock 6/17 Soullshine Blues Band - Blues 6/24 Mr. Blackwell& The MBA's -Motown Soul 7/1 S u ga rfoot - Rock and R&B hits from the 70's to today 7/8 Paulies Garage - Country 7/15 Poyntlyss Sistars Rock & Show Band - Top hits from 40's to 90's 7122 Juke Joint Band - Clossic Soul ond R&B 7/29 Rubber Soul - Beatles 3/5 Simply Amazing Band - Disco Funk 8/12 Hot Rods Band - idies 8/19 Gator Nation - Zydeco 8/26 Rotten Tomatoes - Clossic Rock MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, May 10, 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California Item No. 6A 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the joint regular meeting to order at 5:00 pm, the notice for which being legally noticed on May 5, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Joseph T. Callinan, Councilmember Pam Stafford, Councilmember Absent: Amy O. Ahanotu, Councilmember Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Assistant City Attorney Barnhill, Finance Director Howze, Development Services Director Pawson, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Human Resources Director Perrault, Planning Manager Beiswenger, Senior Analyst Atkins, Deputy City Clerk Saldanha, Community Services Manager Austin, Management Analyst Labourdette, and Deputy City Engineer da Rosa. 2. PLEDGE OF ALLEGIANCE Led by Senior Analyst Atkins. 3. PRESENTATIONS A. Honoring Rancho Cotate High School Senior Vickie Espinoza for Winning the California State Championship for Wrestling Mayor Belforte read and presented the Certificate of Recognition to Vickie Espinoza. B. Rohnert Park Library Commission Update by Commissioner Barbara Mackenzie Library Commissioner Barbara Mackenzie and IT Manager Vicki Terbovich provided a presentation on various library matters. City of Rohnert Park Joint Regular Meeting Minutes May 10, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 2 of 5 C. Presentation by Sonoma County Regional Climate Protection Authority (RCPA) of the CA 2020 Public Review Draft Lauren Casey, Deputy Director of Climate Programs for Sonoma Regional Climate Protection Authority (RCPA), gave a presentation and provided handouts. 4. SSU STUDENT REPORT Shannon Garcia, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI) reported that the campus will be installing two electric vehicle charging stations and officer transitions will take place on Friday, May 13th. Erin Jasper will be replacing Shannon Garcia as the Legislative Representative for the next school year. 5. DEPARTMENT HEAD BRIEFING None. Vice Mayor Mackenzie stepped away from the dais at 5:49 p.m. and returned at 5:51 p.m. 6. PUBLIC COMMENTS Jack Buchanan commented on the recurring party disturbances caused by tenants living at 5749 Davis Circle. Ed Gelardi spoke about on-going problems with college students throwing house parties in his neighborhood and frequent noise complaints in D Section. Cathy [last name not provided] commented on parking issues on Mandolin Way and Magill Lane and shared her views against permit parking. Jorge Rebagliati expressed his concerns regarding the Climate Action 2020 Draft and stated that climate change should be declared a major disaster. 7. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, April 12, 2016 2. City Council Special Meeting, April 20, 2016 3. City Council/RPFA/Successor Agency Joint Special Meeting, April 25, 2016 4. City Council/RPFA/Successor Agency Joint Special Meeting, April 26, 2016 5. City Council/RPFA/Successor Agency Joint Regular Meeting, April 26, 2016 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated May 10, 2016 2. Successor Agency to the CDC Bills/Demands for Payment dated May 10, 2016 C. City Council Resolutions for Adoption: 1. 2016-039 Declaring Weeds to be a Nuisance and Providing for Weed Abatement Pursuant to Government Code Sections 39560 through 39588; Article 2 — Alternative Procedures for Weed and Rubbish Abatement and Setting a Public Hearing City of Rohnert Park Joint Regular Meeting Minutes May 10, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 3 of 5 2. 2016-040 Authorizing and Approving a Change in Job Description and Salary Range for Records Supervisor and Adjusting the Allocated Position from Records Supervisor to Property and Records Supervisor 3. 2016-041 Authorizing the City Manager to Execute a Lease Agreement Between the City of Rohnert Park and Rebuilding Together, Rohnert Park, Inc. for the Use of the Rohnert Park Senior Center 4. 2016-042 Approving and Adopting the Plans and Specifications for Clausen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation (Project No. 2015-10), and Finding the Project Exempt from CEQA 5. 2016-043 Approving a Reimbursement Agreement By and Between City of Rohnert Park and MJW Investments for Costs Incurred in Processing the Development of Stadium Lands Lot 1 (143-040-124) D. Authorize the City Manager to Execute Task Order 2016-02 for Construction Management Services with Brelje & Race Consulting Engineers for the Clausen Overcrossing and Highway 101 Sewer Lining Project (No. 2015-10) E. Authorize the City Manager and Finance Director to Execute a 5 Year Lease Agreement with Key Governmental Financing to Replace City Network Equipment ACTION: Moved/seconded (Callinan/Stafford) to approve the Consent Calendar. Motion carried unanimously by the following 4-0-1 call vote: AYES: Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Ahanotu. 8. Discussion and Direction on Proposed Closure of Snyder Lane from Camino Corto to Jasmine Circle during the Summer of 2016 Director of Development Services Pawson presented the item. Recommended Action(s): Provide staff with direction on the construction contractor's proposal to close Snyder Lane from Camino Corto to Jasmine Circle during the summer of 2016 to facilitate the completion of the East Side Trunk Sewer Phase 3 and Snyder Lane Widening (Project No. 2014-01). Public Comment: None. ACTION: By Consensus (none opposed, Ahanotu absent), City Council directed staff to move forward with the recommended action. 9. Review Methodology for Setting Community Services User Fees Community Services Manager Austin presented the item. Recommended Action(s): Provide direction to staff on proposed methodology for setting Community Services Department user fees. Public Comment: None. ACTION: By Consensus (none opposed, Ahanotu absent), City Council supports using a community benefit model containing three levels and directed staff to move forward with the recommended action. City of Rohnert Park Joint Regular Meeting Minutes May 10, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 4 of 5 10. Authorize Contract with R3 Consulting Group for Solid Waste Consulting Services Assistant City Manager Schwartz presented the item. Recommended Action(s): Approve Contract with R3 Consulting Group for Solid Waste Consulting Services Public Comment: None. ACTION: By Consensus (none opposed, Ahanotu absent), City Council directed staff to move forward with the recommended action. 11. COMMITTEE /LIAISON/ OTHER REPORTS A. Standing Committee Reports 1. Waste and Recycling Committee (4/27) Councilmember Stafford reported on future plans to execute a debris box contract. B. Liaison Reports 1. Russian River Watershed Association (4/28) No report. 2. Water Advisory Committee (WAQ (5/2) Vice Mayor Mackenzie reported that regional water supplies are sufficient and conservation efforts are on target. Development Services Director Pawson commented on Governor Jerry Brown's Executive Order B-37-16 in regards to making water conservation a way of life in California. Development Services Director Pawson also announced that the State Water Resources Control Board released their emergency conservation regulations on May 10tH 3. Sonoma County Transportation Authority (SCTA) (5/9) Vice Mayor Mackenzie reported that he will be attending a Transportation Town Hall meeting hosted by Senator Mike McGuire at the Petaluma Community Center on Thursday, May 12th. Vice Mayor Mackenzie also noted an on-going interest in providing funding to the "Safe Routes to School" program, which has helped local elementary schools such as Hahn and Monte Vista. C. Other Reports None. 12. COMMUNICATIONS None. 13. MATTERS FROM/FOR COUNCIL Councilmember Callinan proposed presenting a proclamation at a future meeting to the Rancho Cotate High School Girls Lacrosse team for winning their first championship. Mayor Belforte addressed the concerns voiced by residents at the Town Hall meeting held on April 20th regarding the code compliance issues in the shopping center located on Southwest City of Rohnert Park Joint Regular Meeting Minutes May 10, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 5 of 5 Blvd. City Manager Jenkins stated that the Code Compliance Officer is looking into these requests. Vice Mayor Mackenzie reported on the Quiet Zone Safety Measures proposed by Sonoma Marin Area Rail Transit (SMART) and discussed SMART's recommendations to coordinate collaboration between Rohnert Park and Cotati to jointly establish quiet zones. 14. PUBLIC COMMENTS None. 15. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 7:10 pm. Caitlin Saldanha, Deputy City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park (iiw Mission Statement "We Carefor Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Development Services Department Submitted by: Mary Grace Pawson, Director of Development Services Prepared by: Norman Weisbrod, Technical Advisor Agenda Title: Annual Review of the Growth Management Program ITEM NO. 6B 1 RECOMMENDED ACTION: Receive and File Annual Review for 2015 of the Growth Management Program per Municipal Code Section 17.19.030. BACKGROUND: Chapter 17.19 of the Rohnert Park Municipal Code contains the City's Growth Management Program. The purpose of the Growth Management Program is to assure that the rate of population growth will not exceed the average annual growth rates established in the General Plan. This will assure new residential development and mixed-use developments with a residential component occur concurrently with necessary infrastructure and public service improvements. The annual review provides the City Council with the opportunity to monitor and manage the city's residential development and, if necessary, implement "trigger caps" on new, market -rate housing to ensure that an average population growth rate of I% per year is maintained. ANALYSIS: The Municipal Code requires that the annual review include a report that outlines: • The number of units included in final discretionary approvals granted for each of the five previous calendar years, within the July 2000 city limits and within each Specific Plan Area; • The number of units included in final map filings within the July 2000 city limits and within each Specific Plan Area; • The number of building permits approved within the July 2000 city limits and within each Specific Plan Area; • Projected housing units by year per approved and pending development agreements • Applications pending for new residential units or mixed-use development with a residential component. This report is included as Attachment A. If the annual report demonstrates both that the combined number of residential building permits implemented in any two successive (i.e., prior) calendar years exceeds five hundred sixty housing units (five hundred sixty represents one hundred twenty-five percent of the two-year average growth of four hundred fifty housing ITEM NO. 6B 1 units), and the development pace for the preceding three-year period has exceeded an average of two hundred twenty-five units per year, then a cap on residential development (i.e., residential units) in the following calendar year shall be established. To date, the one percent (1%) average annual growth rate has not been exceeded and trigger caps are not required. The Municipal Code requires that the following types of housing permits be separately reported: • Single-family dwellings on legal lots of record within the July 2000 City limits that are not within an approved subdivision; • Housing that is affordable to low and very -low income households and affordable to moderate -income households under the City's inclusionary housing requirements. • Second dwelling units; • Conversions of mobile homes or apartments to condominium ownership; • Rehabilitation, remodel or replacement of existing housing; • Model homes; • Residential infill projects where there is adequate infrastructure. Staff is still compiling this data and will provide it to the City Council as a subsequent report. STRATEGIC PLAN ALIGNMENT: Preparation and review of the annual growth management report is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: None. Preparation of the annual growth management program is required by the Municipal Code. FISCAL IMPACT/FUNDING SOURCE: None. Department Head Approval Date: 05/16/16 Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 5/16/16 Attachments (list in packet assembly order): 1. Exhibit A — Annual Review of Housing Units Subject to the Growth Management Ordinance's "Trigger Cap" Provisions 2 Exhibit A — Annual Review of Housing Units Subject to the Growth Management Ordinance's "Trigger Cap" Provisions I* Stadium Lands PD includes Fiori Estates, Reserve at Dowdell and proposed Residences at Five Creeks 2011 2012 2013 2014 2015 Market Rate Building Permits Issued Tigger Cap Limit Final Discretionary Approvals 2000 City Limits Stadium Lands PD * 0 244 0 84 0 Sonoma Mountain Village PD 01 01 0 0 0 Central Rohnert Park PDA 01 0 0 0 0 Northwest SPA 0 0 0 398 0 Northeast SPA 0 0 0 0 0 University District SPA 0 0 0 1425 0 Southeast SPA 0 0 0 0 0 Total 0 244 0 1907 0 Number of Units on Final Map 2000 City Limits Stadium Lands PD* 0 0 0 0 0 Sonoma Mountain Village PD 0 0 0 0 0 Central Rohnert Park PDA 0 0 0 0 0 Northwest SPA 0 0 0 0 0 Northeast SPA 0 0 0 0 0 University District SPA 0 0 0 0 399 Southeast SPA 0 0 0 0 0 Total 01 01 0 0 399 Number of Building Permits Approved 2000 City Limits Stadium Lands PD* 244 84 Sonoma Mountain Village PD 0 0 0 0 0 Central Rohnert Park PDA 0 0 0 0 0 Northwest SPA 0 0 0 0 0 Northeast SPA 0 0 0 0 0 University District SPA 01 01 0 0 0 Southeast SPA 01 01 0 0 0 Total 0 0 0 244 84 2- year Average (2014-15) 164 560 Preceding 3 -year Average (2011-13) 0 225 Projected Housing Units per Development Agreements 2000 City Limits Stadium Lands PD* 0 0 0 0 0 Sonoma Mountain Village PD 150 150 150 150 150 Central Rohnert Park PDA 0 0 0 0 0 Northwest SPA 0 0 0 0 0 Northeast SPA 0 0 0 0 0 University District SPA 0 0 01 350 350 Southeast SPA 175 150 1501 01 0 Totals 325 300 300 5001 500 Applications Pending 2000 City Limits Stadium Lands PD 135 Unit Residences @ Five 2016 Creek- Preliminary Development Plan Approved in May Sonoma Mountain Village PD None 835 Units approved with Central Rohnert Park PDA in March 2016 Central Rohnert Park PDA 400 Units @ Rohnert Crossings - Preliminary Development Plan Approved in April Northwest SPA None Northeast SPA None University District SPA ITO Building Permits issued in 2016 - 165 Pending Southeast SPA 1107 Unit Final Map Pending I* Stadium Lands PD includes Fiori Estates, Reserve at Dowdell and proposed Residences at Five Creeks CITY OF ROHNERT PARK ' i BILLS FOR ACCEPTANCE May 24, 2016 Check Numbers: 231699 - 231955 $1,780,566.84 Dated: April 30, 2016 - May 17, 2016 TOTAL $1,780,566.84 Accounts Payable Checks for Approval User: csayavongsuek Printed: 5/17/2016 - 3:56 PM Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231699 05/09/2016 General Fund City Manager/Travel & Meetings CAROL ADAMS 27.06 Check Total: 27.06 231700 05/09/2016 Sewer Utility Fund Supplies - SWR Entr Alhambra & Sierra Springs 56.66 Check Total: 56.66 231701 05/09/2016 General Fund Dennis Amantite 592.13 Check Total: 592.13 231702 05/09/2016 General Fund Animal Control /Contractual S Bay Area Sound & Security Inc. 149.85 Check Total: 149.85 231703 05/09/2016 General Fund City Hall Bldg/Facilty Buchanan Food Service 176.13 231703 05/09/2016 General Fund Ps Main Station /Bldg/Facilty Buchanan Food Service 74.85 231703 05/09/2016 General Fund Animal Shelter /Bldg/Facilty M Buchanan Food Service 274.46 Check Total: 525.44 231704 05/09/2016 General Fund Legal Dept / Legal Fees Burke, Williams & Sorensen, LLP 20,989.50 231704 05/09/2016 General Fund Legal Fees - PDS Burke, Williams & Sorensen, LLP 1,635.19 231704 05/09/2016 UDSP Regional Traffic Fee Fund TR -103 Reg Traff Stdy-Non-Cap Burke, Williams & Sorensen, LLP 478.29 231704 05/09/2016 General Fund Legal Dept / Legal Fees Burke, Williams & Sorensen, LLP 428.48 231704 05/09/2016 General Fund Legal Dept / Legal Fees Burke, Williams & Sorensen, LLP 4,094.53 231704 05/09/2016 Successor Agency Housing Fund Legal Services - Housing Burke, Williams & Sorensen, LLP 3,290.04 231704 05/09/2016 General Fund Legal Dept / Legal Fees Burke, Williams & Sorensen, LLP 4,320.16 Check Total: 35,236.19 231705 05/09/2016 General Fund Police/Recruitment/Hiring Gen CA Department of Justice 93.00 231705 05/09/2016 General Fund Benicia Pool/ Recruitment CA Department of Justice 64.00 231705 05/09/2016 General Fund H Pool/Recruitment CA Department of Justice 64.00 231705 05/09/2016 General Fund Magnolia Pool /Recruitment CA Department of Justice 64.00 231705 05/09/2016 General Fund RP Comm Ctr/ Recruitment CA Department of Justice 22.00 231705 05/09/2016 General Fund Sports Center/ Recruitment CA Department of Justice 21.00 Page 1 of 28 Check Number Check Date Fund Name 231705 05/09/2016 General Fund 231705 05/09/2016 General Fund 231706 05/09/2016 Water Utility Fund Account Name Police/Recruitment/Hiring Gen RP Comm Ctr/ Recruitment Water Entr. /Professional 231707 05/09/2016 General Fund Police /Contractual S 231708 05/09/2016 General Fund Supplies - PW 231708 05/09/2016 General Fund Supplies - DS 231708 05/09/2016 General Fund Supplies - DS 231708 05/09/2016 ISF - Information Technology Supplies - IT 231708 05/09/2016 General Fund Supplies - SEA 231709 05/09/2016 Water Utility Fund Water Entr/Contractual Svs 231709 05/09/2016 Sewer Utility Fund Sewer Entr/Contractual Svs 231709 05/09/2016 General Fund Finance /Contractual S 231709 05/09/2016 Sewer Utility Fund Sewer Entr/Contractual Svs 231709 05/09/2016 Water Utility Fund Water Entr/Contractual Svs 231709 05/09/2016 Sewer Utility Fund Sewer Entr/Contractual Svs 231709 05/09/2016 Water Utility Fund Water Entr/Contractual Svs 231710 05/09/2016 Capital Projects Fund TR -99 RPX Rehab Ph 2 231711 05/09/2016 General Fund Medications - AS 231712 05/09/2016 General Fund Supplies - Police Vendor Name CA Department of Justice CA Department of Justice Check Total: Caltest Analytical Laboratory Check Total: Captions Unlimited of Nevada, Inc. Check Total: CDW Government CDW Government CDW Government CDW Government CDW Government Check Total: Co of Sonoma Information Systems Departn Co of Sonoma Information Systems Departn Co of Sonoma Information Systems Departn Co of Sonoma Information Systems Departn Co of Sonoma Information Systems Departn Co of Sonoma Information Systems Departn Co of Sonoma Information Systems Departn Check Total: COASTLAND CIVIL Check Total: Complete Welders Supply Check Total: Cream's South Towing Check Total: 231713 05/09/2016 Capital Projects Fund PR -76a A Park Restroom Digitech 231713 05/09/2016 Capital Projects Fund PR -76a A Park Restroom Digitech 231713 05/09/2016 General Fund Sales Tax Payable Digitech 231713 05/09/2016 Capital Projects Fund PR -85 C -Park Restrm Rplcmnt Digitech 231713 05/09/2016 Capital Projects Fund PR -85 C -Park Restrm Rplcmnt Digitech 231713 05/09/2016 General Fund Sales Tax Payable Digitech Page 2 of 28 Void Amount 130.00 21.00 479.00 2,500.70 2,500.70 110.00 110.00 260.52 1,584.11 237.48 112.47 258.61 2,453.19 446.81 446.82 1,630.20 575.95 575.95 254.39 254.39 4,184.51 637.78 637.78 31.00 31.00 180.00 180.00 24.90 0.11 -0.11 14.07 0.07 -0.07 Check Number Check Date Fund Name Account Name 231714 05/09/2016 ISF - Information Technology Hardware Maintenance 231715 05/09/2016 General Fund Productions/Marketing 231715 05/09/2016 General Fund Productions/Marketing 231716 05/09/2016 General Fund Police /Contractual S 231717 05/09/2016 General Fund SC/ Repairs & Maintenance 231717 05/09/2016 General Fund City Hall Bldg/Facilty 231717 05/09/2016 General Fund Supplies - B Pool 231717 05/09/2016 General Fund Supplies - H Pool 231717 05/09/2016 General Fund Supplies - M Pool 231717 05/09/2016 General Fund Supplies - PW 231718 05/09/2016 Sewer Utility Fund Supplies - SWR Entr 231718 05/09/2016 ISF - Fleet Fleet/Vehicle Repair & Maint 231719 05/09/2016 General Fund City Hall Bldg/Facilty 231720 05/09/2016 General Fund City Hall Bldg/Facilty 231720 05/09/2016 General Fund City Hall Bldg/Facilty 231721 05/09/2016 General Fund SC/ Repairs & Maintenance Vendor Name Check Total: First Alarm Securities Services Check Total: First Choice First Choice Check Total Fishman Supply Company Check Total: 231722 Check Total: Eaton Corporation Police /Gas & Oil Flyers Energy Check Total. Electric Crayon Inc General Fund Electric Crayon Inc Flyers Energy 231722 Check Total: Empire Elevator Co., Inc. Diesel Fuel Inventory Check Total: Eureka Oxygen Co. 05/09/2016 Eureka Oxygen Co. Unleaded Fuel Inventory Eureka Oxygen Co. 231722 Eureka Oxygen Co. General Fund Eureka Oxygen Co. Flyers Energy Eureka Oxygen Co. 05/09/2016 General Fund Check Total: Fastenal 231722 Fastenal General Fund Check Total: First Alarm Securities Services Check Total: First Choice First Choice Check Total Fishman Supply Company Check Total: 231722 05/09/2016 General Fund Police /Gas & Oil Flyers Energy 231722 05/09/2016 General Fund Unleaded Fuel Inventory Flyers Energy 231722 05/09/2016 General Fund Diesel Fuel Inventory Flyers Energy 231722 05/09/2016 General Fund Unleaded Fuel Inventory Flyers Energy 231722 05/09/2016 General Fund Diesel Fuel Inventory Flyers Energy 231722 05/09/2016 General Fund Fire /Gas & Oil Flyers Energy 231722 05/09/2016 General Fund Police /Gas & Oil Flyers Energy Page 3 of 28 Void Amount 38.97 4,848.00 4,848.00 60.90 261.00 321.90 100.00 100.00 109.78 81.14 137.34 137.34 137.35 73.82 676.77 377.37 5.87 383.24 41.78 41.78 48.95 148.85 197.80 42.33 42.33 660.67 610.13 588.11 905.45 670.22 670.58 660.37 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231722 05/09/2016 General Fund Unleaded Fuel Inventory Flyers Energy 700.76 231722 05/09/2016 General Fund Police /Gas & Oil Flyers Energy 468.42 231722 05/09/2016 General Fund Unleaded Fuel Inventory Flyers Energy 508.84 231722 05/09/2016 General Fund Police /Gas & Oil Flyers Energy -888.50 Check Total: 5.555.05 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 62.21 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 0.29 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -0.29 231723 05/09/2016 Water Utility Fund Water Entr. /Small Tools Friedman's Home Improvement 37.42 231723 05/09/2016 Water Utility Fund Water Entr. /Small Tools Friedman's Home Improvement 0.17 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -0.17 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 49.53 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 0.23 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -0.23 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 233.60 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 1.08 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -1.08 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 70.63 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 0.33 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -0.33 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 28.21 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 0.13 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -0.13 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 51.47 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 0.23 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -0.23 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 127.92 231723 05/09/2016 General Fund Supplies - PW Friedman's Home Improvement 0.59 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -0.59 231723 05/09/2016 General Fund Supplies - Park Maint Friedman's Home Improvement 226.24 231723 05/09/2016 General Fund Supplies - Park Maint Friedman's Home Improvement 1.05 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -1.05 231723 05/09/2016 General Fund Supplies - Streets & Bike Friedman's Home Improvement 226.24 231723 05/09/2016 General Fund Supplies - Streets & Bike Friedman's Home Improvement 1.05 231723 05/09/2016 General Fund Sales Tax Payable Friedman's Home Improvement -1.05 Check Total: 1,113.47 231724 05/09/2016 Sewer Captial Project Fund WW-27 SWR Inflw/Infilt Stdy GHD 24,615.00 231724 05/09/2016 Sewer Captial Project Fund WW-21 Clausin@101 WW MainRehal GHD 1,775.13 231724 05/09/2016 Capital Projects Fund Sports Ctr Locker-room Rehab GHD 4,555.60 231724 05/09/2016 Successor Agency Housing Fund Avram & Comm Dem-NonCap GHD 24,765.00 Page 4 of 28 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 55,710.73 231725 05/09/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Golden State Emergency Vehicle Service In, 18.99 Check Total: 18.99 231726 05/09/2016 General Fund Non-Deptmental - Cont Svcs Granicus Inc 275.00 231726 05/09/2016 General Fund Non-Deptmental - Cont Svcs Granicus Inc 450.00 231726 05/09/2016 ISF - Information Technology Contractual Services Granicus Inc 100.00 231726 05/09/2016 General Fund Non-Deptmental - Cont Svcs Granicus Inc 700.00 231726 05/09/2016 General Fund Non-Deptmental - Cont Svcs Granicus Inc 100.00 Check Total: 1,625.00 231727 05/09/2016 Capital Projects Fund TR -99 RPX Rehab Ph 2 Green Valley Consulting Engineers 4,202.00 231727 05/09/2016 Capital Projects Fund RPX Rehab Green Valley Consulting Engineers 8,994.50 231727 05/09/2016 Capital Projects Fund University Dist. Specific Plan Green Valley Consulting Engineers 61,936.94 Check Total: 75,133.44 231728 05/09/2016 Sewer Utility Fund Self Insured Losses - Sewer Hansel Ford 489.04 Check Total: 489.04 231729 05/09/2016 General Fund Self Insured Losses -Street & B Hawley's Paint Store, Inc. 123.13 Check Total: 123.13 231730 05/09/2016 General Fund Faclty Non -Routine Maintn - AS Henry Schein Animal Health 567.83 231730 05/09/2016 General Fund Faclty Non -Routine Maintn - AS Henry Schein Animal Health -0.96 231730 05/09/2016 General Fund Sales Tax Payable Henry Schein Animal Health 0.96 231730 05/09/2016 General Fund Medications - AS Henry Schein Animal Health 306.45 231730 05/09/2016 General Fund Medications - AS Henry Schein Animal Health 456.42 231730 05/09/2016 General Fund Spay/Ntr Fd Eligible Exp- AS Henry Schein Animal Health 235.79 231730 05/09/2016 General Fund Medications - AS Henry Schein Animal Health 645.58 231730 05/09/2016 General Fund Spay/Ntr Fd Eligible Exp- AS Henry Schein Animal Health 102.40 Check Total: 2,314.47 231731 05/09/2016 General Fund Equipment Rental - Parks Hertz Equipment Rental Corporation 87.00 231731 05/09/2016 General Fund Equipment Rental - Parks Hertz Equipment Rental Corporation 87.00 Check Total 174.00 231732 05/09/2016 General Fund Shelter Food - AS Hill's Pet Nutrition Sales, Inc 171.51 231732 05/09/2016 General Fund Shelter Food - AS Hill's Pet Nutrition Sales, Inc 244.29 Check Total: 415.80 Page 5 of 28 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231733 05/09/2016 General Fund Animal Shelter Bldg/Facilty M The Hitmen Termite & Pest Control 80.00 Check Total: 80.00 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 162.36 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 0.75 231734 05/09/2016 General Fund Sales Tax Payable Horizon Distributors Inc. -0.75 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 75.88 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 0.35 231734 05/09/2016 General Fund Sales Tax Payable Horizon Distributors Inc. -0.35 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 740.98 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 3.42 231734 05/09/2016 General Fund Sales Tax Payable Horizon Distributors Inc. -3.42 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 33.36 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 0.16 231734 05/09/2016 General Fund Sales Tax Payable Horizon Distributors Inc. -0.16 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 23.80 231734 05/09/2016 General Fund Supplies - Park Maint Horizon Distributors Inc. 0.11 231734 05/09/2016 General Fund Sales Tax Payable Horizon Distributors Inc. -0.11 Check Total: 1,036.38 231735 05/09/2016 General Fund Supplies - Park Maint Interstate All Battery Center -4.02 231735 05/09/2016 General Fund Supplies - Park Maint Interstate All Battery Center 30.34 Check Total: 26.32 231736 05/09/2016 Sewer Utility Fund Sewer Entr. /Professional Itron, Inc. 2,074.96 231736 05/09/2016 Water Utility Fund Water Entr. /Professional Itron, Inc. 2,074.95 Check Total: 4,149.91 231737 05/09/2016 General Fund Police /Equipment Leas KBA Docusys Inc 2,590.48 231737 05/09/2016 General Fund City Hall /Rent/Lease/Ta KBA Docusys Inc 2,860.08 231737 05/09/2016 General Fund R.P. Comm. Cntr /Rent/Lease/Ta KBA Docusys Inc 682.51 231737 05/09/2016 General Fund Rent, Lease & Taxes - SrC KBA Docusys Inc 411.11 231737 05/09/2016 General Fund Sports Center /Rent/Lease/Tax KBA Docusys Inc 315.37 231737 05/09/2016 General Fund Animal Control / Eqpt Lease KBA Docusys Inc 304.50 231737 05/09/2016 General Fund Pac/Admin /Rent/Lease/Tax KBA Docusys Inc 402.37 231737 05/09/2016 General Fund Publ Works Gen /Rent/Lease/Ta KBA Docusys Inc 68.52 231737 05/09/2016 General Fund Streets/Rent/Leases KBA Docusys Inc 68.52 231737 05/09/2016 General Fund Storm Drains /Rent/Lease/Ta KBA Docusys Inc 68.52 231737 05/09/2016 General Fund Parks/Equipment Leases KBA Docusys Inc 68.52 231737 05/09/2016 Sewer Utility Fund Sewer Entr. /Equipment Leas KBA Docusys Inc 68.52 231737 05/09/2016 Water Utility Fund Water Entr. /Rent/Lease/Ta KBA Docusys Inc 68.51 Page 6 of 28 Check Number Check Date Fund Name 231738 05/09/2016 General Fund 231739 05/09/2016 General Fund 231740 05/09/2016 Sewer Utility Fund 231741 05/09/2016 ISF - Fleet 231742 05/09/2016 Capital Projects Fund 231742 05/09/2016 Sewer Captial Project Fund 231742 05/09/2016 Capital Projects Fund 231742 05/09/2016 Capital Projects Fund 231742 05/09/2016 Sewer Captial Project Fund 231742 05/09/2016 Capital Projects Fund 231742 05/09/2016 Capital Projects Fund 231742 05/09/2016 Sewer Captial Project Fund 231742 05/09/2016 Capital Projects Fund 231743 05/09/2016 Water Utility Fund Account Name Vendor Name Check Total: Carl Leivo Check Total: Supplies - PW Northern Pacific Drywall, Inc Check Total: Sewer Entr. /Laguna Plant/ City of Santa Rosa Fleet/Vehicle Repair & Maint PR -79 Com Ctr Pkg Lot Overlay WW -17 Eastside Trunk Sewr Ph 3 TR -26 Snyder Wideng-SW to MedC PR -79 Com Ctr Pkg Lot Overlay WW -17 Eastside Trunk Sewr Ph 3 TR -26 Snyder Wideng-SW to MedC PR -79 Com Ctr Pkg Lot Overlay WW -17 Eastside Trunk Sewr Ph 3 TR -26 Snyder Wideng-SW to MedC Water Entr. /Professional Check Total: Santa Rosa Auto Parts Check Total: Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Check Total: State Water Resources Control Board 231744 05/09/2016 General Fund Walter Taddeucci 231745 05/09/2016 ISF - Information Technology Cellular Phones - IT Verizon Wireless 231745 05/09/2016 General Fund City Hall /Cellular Phone Verizon Wireless 231745 05/09/2016 General Fund Dev Svs /Cell Phone Verizon Wireless 231745 05/09/2016 ISF - Information Technology Cellular Phones - IT Verizon Wireless 231745 05/09/2016 General Fund Police / Cell Phone Verizon Wireless 231745 05/09/2016 General Fund Publ Works Gen /Cellular Phone Verizon Wireless 231745 05/09/2016 Sewer Utility Fund Sewer/Cell Phone Verizon Wireless 231745 05/09/2016 Water Utility Fund Water/Cell Phone Verizon Wireless Page 7 of 28 Check Total Check Total: Check Total: Void Amount 7,977.53 125.93 125.93 2,500.00 2,500.00 762,817.64 762,817.64 31.71 31.71 36.29 199.59 671.32 33.60 184.80 621.60 134.40 739.20 2,486.40 5,107.20 7,060.95 7,060.95 721.56 721.56 144.30 38.01 68.07 76.02 20.04 10.02 20.02 40.04 416.52 Check Number Check Date Fund Name 231746 05/09/2016 General Fund 231747 05/09/2016 General Fund 231748 05/09/2016 Sewer Utility Fund 231749 05/09/2016 General Fund 231750 05/09/2016 General Fund 231751 05/09/2016 General Fund 231752 05/09/2016 ISF - Fleet 231753 05/09/2016 General Fund 231754 05/09/2016 General Fund 231755 05/09/2016 ISF - Fleet 231756 05/09/2016 General Fund 231757 05/09/2016 General Fund 231758 05/09/2016 General Fund 231759 05/09/2016 Sewer Utility Fund Account Name Vendor Name Void Amount Developer Refundable Deposits Amy's Kitchen Inc. 12,381.13 Check Total: 12,381.13 Sports Center/Telephone AT&T 37.55 Check Total: 37.55 Sewer Entr. /Telephone AT&T 35.70 Check Total: 35.70 Publ Works Gen /Telephone AT&T 36.66 Check Total: 36.66 Animal Shelter /Telephone AT&T 36.67 Check Total: 36.67 Ps Main Station /Telephone AT&T 37.98 Check Total: 37.98 Fleet/Telephone AT&T 36.69 Check Total: 36.69 Publ Works Gen /Telephone AT&T 19.27 Check Total: 19.27 R.P. Comm. Cntr /Telephone AT&T 36.67 Check Total: 36.67 Fleet/Telephone AT&T 173.52 Check Total: 173.52 City Hall /Telephone AT&T 71.46 Check Total: 71.46 Ps Main Station /Telephone AT&T 99.57 Check Total: 99.57 Publ Works Gen /Telephone AT&T 71.46 Check Total: 71.46 Sewer Entr. /Telephone AT&T 173.52 Page 8 of 28 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 231760 05/09/2016 General Fund Ps Main Station /Telephone AT&T Check Total: 231761 05/09/2016 General Fund P/S Bldg -North /Telephone AT&T Check Total: 231762 05/09/2016 General Fund City Hall /Telephone AT&T Check Total: 231763 05/09/2016 General Fund City Hall /Telephone AT&T Check Total: 231764 05/09/2016 Sewer Utility Fund Sewer Entr. /Telephone AT&T Check Total: 231765 05/09/2016 General Fund Ps Main Station /Telephone AT&T Check Total: 231766 05/09/2016 General Fund City Hall /Telephone AT&T Check Total: 231767 05/09/2016 General Fund Benecia Pool /Telephone AT&T 231767 05/09/2016 General Fund H Pool /Telephone AT&T 231767 05/09/2016 General Fund Magnolia Pool /Telephone AT&T Check Total; 231768 05/09/2016 Sewer Utility Fund Sewer/Cell Phone AT&T MOBILITY 231768 05/09/2016 Water Utility Fund Water/Cell Phone AT&T MOBILITY 231768 05/09/2016 ISF - Information Technology Cellular Phones - IT AT&T MOBILITY 231768 05/09/2016 ISF - Fleet Fleet/Cell Phone AT&T MOBILITY 231768 05/09/2016 General Fund City Manager /Cellular Phone AT&T MOBILITY 231768 05/09/2016 General Fund Dev Svs /Cell Phone AT&T MOBILITY 231768 05/09/2016 General Fund HR /Cellular Phone AT&T MOBILITY 231768 05/09/2016 General Fund Police / Cell Phone AT&T MOBILITY 231768 05/09/2016 General Fund Fire / Cell Phone AT&T MOBILITY 231768 05/09/2016 General Fund Animal Control/ Cell Phone AT&T MOBILITY 231768 05/09/2016 General Fund Pub] Works Gen /Cellular Phone AT&T MOBILITY 231768 05/09/2016 General Fund Streets & Bikes/Cellular Phon AT&T MOBILITY 231768 05/09/2016 General Fund Park Maint /Cellular Phone AT&T MOBILITY Page 9 of 28 Void Amount 173.52 73.66 73.66 36.49 36.49 71.46 71.46 106.24 106.24 19.27 19.27 273.25 273.25 1,606.56 1,606.56 17.41 17.41 17.42 52.24 252.08 290.86 130.60 53.04 54.10 159.12 77.56 1,032.52 306.70 39.52 102.08 151.12 179.64 Check Number Check Date Fund Name 231768 05/09/2016 General Fund 231768 05/09/2016 General Fund 231768 05/09/2016 General Fund 231769 05/09/2016 General Fund 231770 05/09/2016 General Fund 231771 05/09/2016 General Fund 231772 05/09/2016 General Fund 231773 05/09/2016 General Fund 231774 05/09/2016 General Fund 231775 05/09/2016 General Fund 231776 05/09/2016 General Fund 231777 05/09/2016 General Fund 231778 05/09/2016 General Fund 231779 05/09/2016 General Fund 231780 05/09/2016 General Fund Account Name Vendor Name Void Amount Senior Ctr /Cellular Phone AT&T MOBILITY 24.52 R.P. Comm. Cntr/Cellular Phone AT&T MOBILITY 22.28 JEPA Mtn/ Cell Phone AT&T MOBILITY 24.52 Check Total: 2,900.26 Finance /Contractual S BARTEL ASSOCIATES LLC 2,450.00 Check Total: 2,450.00 R.P. Comm. Cntr /Contractual S Sherry Blanchard 42.25 Check Total: 42.25 Sports Center /Contractual S Pete Breeland 23.40 Check Total: 23.40 R.P. Comm. Cntr /Contractual S CN EXPERIENCE LLC 226.20 Check Total: 226.20 Police / Travel & Meetings Catherine Colburn 24.70 Check Total: 24.70 P/S Bldg -North /Telephone Comcast 3.26 Check Total: 3.26 P/S Bldg -South /Telephone Comcast 6.12 Check Total: 6.12 Ps Main Station /Telephone Comcast 17.68 Check Total: 17.68 Productions/Production Denise Elia-Yen 500.00 Check Total: 500.00 Rec Ref Clearing Troy Heyman 162.00 Check Total: 162.00 Developer Refundable Deposits Hilbers Inc 10,000.00 Check Total: 10,000.00 Rec Ref Clearing Jesus Jimenez 400.00 Page 10 of 28 Check Number Check Date Fund Name 231781 05/09/2016 General Fund 231782 05/09/2016 General Fund 231783 05/09/2016 Sewer Utility Fund 231784 05/09/2016 General Fund 231785 05/09/2016 General Fund 231786 05/09/2016 General Fund 231787 05/09/2016 Water Utility Fund 231788 05/09/2016 General Fund 231789 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund 231790 05/09/2016 General Fund Account Name Vendor Name Developer Refundable Deposits Forrest Jinks POST Training & Travel -Police Aaron Johnson Training & Travel - SWR PW Sports Center /Contractual S Streets & Bike /Heat/Light/Po Streets & Bike /Heat/Light/Po Water Entr. /Heat/Light/Po Streets & Bike /Heat/Light/Po City Hall Bldg/Facilty City Council /Liability/Prop City Manager /Liability/Prop Finance/Liability/Prop Dev Svs/Liab & Property Ins HR /Liability/Prop City Hall/ Liab & Property Ins Police /Liability/Property Animal Services /Liability/Pro PS Main Station /Liability/Pro P/S Bldg -North /Liability/Prop P/S Bldg -South /Liability/Prop Publ Works Gen /Liability/Prop Page 11 of 28 Jason Kindle Julie McIntyre Check Total: Check Total: Check Total: Check Total: Check Total: Pacific Gas & Electric Check Total: Pacific Gas & Electric Check Total: Pacific Gas & Electric Check Total: Pacific Gas & Electric Check Total: Pitney Bowes Check Total: Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fun Redwood Empire Municipal Insurance Fund Void Amount 400.00 1,833.81 1,833.81 300.00 300.00 60.00 60.00 187.50 187.50 10.51 10.51 27.36 27.36 200.11 200.11 456.77 456.77 4,000.00 4,000.00 Fund 8.28 Fund 43.50 Fund 47.34 Fund 110.16 Fund 29.03 Fund 250.91 Fund 1,506.20 Fund 78.05 Fund 301.46 Fund 24.68 Fund 35.88 66.74 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231790 05/09/2016 General Fund Streets/Liab/Prop Redwood Empire Municipal Insurance Fund 456.08 231790 05/09/2016 General Fund Storm Drains/Liab/Prop Redwood Empire Municipal Insurance Fund 9.70 231790 05/09/2016 General Fund Parks/Liab/Prop Redwood Empire Municipal Insurance Fund 231.52 231790 05/09/2016 General Fund Library/ Liability Property Redwood Empire Municipal Insurance Fund 104.02 231790 05/09/2016 General Fund Gold Ridge/Liab & Prop Ins Redwood Empire Municipal Insurance Fund 47.39 231790 05/09/2016 General Fund Liability & Property Ins - SrC Redwood Empire Municipal Insurance Fund 68.25 231790 05/09/2016 General Fund Alicia Pool /Liability/Proper Redwood Empire Municipal Insurance Fund 10.39 231790 05/09/2016 General Fund Benecia Pool /Liability/Prope Redwood Empire Municipal Insurance Fund 24.11 231790 05/09/2016 General Fund R.P. Comm Ctr /Liability/Pro Redwood Empire Municipal Insurance Fund 10.98 231790 05/09/2016 General Fund H Pool /Liability/Property Redwood Empire Municipal Insurance Fund 40.16 231790 05/09/2016 General Fund Magnolia Pool /Liab & Prop Ins Redwood Empire Municipal Insurance Fund 30.76 231790 05/09/2016 General Fund Sports Center /Liability/Prop Redwood Empire Municipal Insurance Fund 168.43 231790 05/09/2016 General Fund R.P. Comm Ctr /Liability/Pro Redwood Empire Municipal Insurance Fund 122.05 231790 05/09/2016 General Fund Burt Ave Rec/Liability/Prop Redwood Empire Municipal Insurance Fund 34.01 231790 05/09/2016 General Fund Pac/Liability/Property Redwood Empire Municipal Insurance Fund 232.11 231790 05/09/2016 General Fund Casino SEA/Liab/Prop Redwood Empire Municipal Insurance Fund 50.66 231790 05/09/2016 General Fund JEPA Mtn/Liab/Prop Redwood Empire Municipal Insurance Fund 31.23 231790 05/09/2016 Casino Public Service RPSC/ Insurance Liab & Prop Redwood Empire Municipal Insurance Fund 140.03 231790 05/09/2016 Rent Appeals Board RAB/Liability Ins/Property Ins Redwood Empire Municipal Insurance Fund 3.04 231790 05/09/2016 Sewer Utility Fund Sewer Entr. /Liability/Propert Redwood Empire Municipal Insurance Fund 247.64 231790 05/09/2016 Water Utility Fund Water Entr. /Liability/Prop Redwood Empire Municipal Insurance Fund 842.02 231790 05/09/2016 ISF - Information Technology Liabilty/Property Insurance Redwood Empire Municipal Insurance Fund 73.64 231790 05/09/2016 ISF - Fleet Fleet/Liabilty & Prop Ins Redwood Empire Municipal Insurance Fund 46.55 231790 05/09/2016 General Fund Workers Comp - FIN Redwood Empire Municipal Insurance Fund -27.97 231790 05/09/2016 General Fund Workers Comp - PS Redwood Empire Municipal Insurance Fund 30,402.54 231790 05/09/2016 General Fund Workers Comp - PW Redwood Empire Municipal Insurance Fund 13,248.47 231790 05/09/2016 General Fund Workers Comp - Animal Services Redwood Empire Municipal Insurance Fund 4,501.94 231790 05/09/2016 General Fund Ins Liab/ Prop/ Deductible Redwood Empire Municipal Insurance Fund 9,435.30 231790 05/09/2016 General Fund Ins Liab/ Prop/ Deductible Redwood Empire Municipal Insurance Fund 4,422.00 231790 05/09/2016 General Fund Ins Liab/ Prop/ Deductible Redwood Empire Municipal Insurance Fund 1,110.31 231790 05/09/2016 Water Utility Fund Water Entr. /Liability/Prop Redwood Empire Municipal Insurance Fund 5,050.00 231790 05/09/2016 General Fund Ins Liab/ Prop/ Deductible Redwood Empire Municipal Insurance Fund 1,202.60 231790 05/09/2016 General Fund Workers Comp - CC Redwood Empire Municipal Insurance Fund 301.57 231790 05/09/2016 General Fund Workers Comp - CM Redwood Empire Municipal Insurance Fund 6,974.79 231790 05/09/2016 General Fund Workers Comp - ED Redwood Empire Municipal Insurance Fund 366.66 231790 05/09/2016 General Fund Workers Comp - FIN Redwood Empire Municipal Insurance Fund 10,900.88 231790 05/09/2016 General Fund Workers Comp - DS Redwood Empire Municipal Insurance Fund 12,635.65 231790 05/09/2016 General Fund Workers Comp - HR Redwood Empire Municipal Insurance Fund 3,853.94 231790 05/09/2016 General Fund Workers Comp - CH Redwood Empire Municipal Insurance Fund 169.79 231790 05/09/2016 General Fund Workers Comp - Police Redwood Empire Municipal Insurance Fund 89,672.87 231790 05/09/2016 General Fund Workers Comp - Animal Services Redwood Empire Municipal Insurance Fund 2,860.02 231790 05/09/2016 General Fund Workers Comp - PW Redwood Empire Municipal Insurance Fund 934.98 231790 05/09/2016 General Fund Workers Comp - Streets Redwood Empire Municipal Insurance Fund 4,357.85 231790 05/09/2016 General Fund Workers Comp - Storm Drains Redwood Empire Municipal Insurance Fund 858.28 Page 12 of 28 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231790 05/09/2016 General Fund Workers Comp - Parks Redwood Empire Municipal Insurance Fund 3,335.70 231790 05/09/2016 General Fund Workers Comp - Commission Redwood Empire Municipal Insurance Fund 501.86 231790 05/09/2016 General Fund Workers Comp - Community Event Redwood Empire Municipal Insurance Fund 339.35 231790 05/09/2016 General Fund Workers Comp - Gold Ridge Redwood Empire Municipal Insurance Fund 347.09 231790 05/09/2016 General Fund Workers Comp - Senior Cntr Redwood Empire Municipal Insurance Fund 1,211.06 231790 05/09/2016 General Fund Workers Comp - B Pool Redwood Empire Municipal Insurance Fund 640.69 231790 05/09/2016 General Fund Workers Comp - H Pool Redwood Empire Municipal Insurance Fund 1,771.86 231790 05/09/2016 General Fund Workers Comp - M Pool Redwood Empire Municipal Insurance Fund 651.16 231790 05/09/2016 General Fund Workers Comp - SpC Redwood Empire Municipal Insurance Fund 2,453.75 231790 05/09/2016 General Fund Workers Comp - RP Comm Cntr Redwood Empire Municipal Insurance Fund 1,122.52 231790 05/09/2016 General Fund Workers Comp - BARC Redwood Empire Municipal Insurance Fund 457.48 231790 05/09/2016 General Fund Workers Comp - LBRC Redwood Empire Municipal Insurance Fund 184.81 231790 05/09/2016 General Fund Workers Comp - Golf Course Redwood Empire Municipal Insurance Fund 57.36 231790 05/09/2016 General Fund Workers Comp - Theater Redwood Empire Municipal Insurance Fund 3,313.39 231790 05/09/2016 General Fund Workers Comp - CasinoSEA Redwood Empire Municipal Insurance Fund 6,621.55 231790 05/09/2016 General Fund Workers Comp - PDA Redwood Empire Municipal Insurance Fund 226.23 231790 05/09/2016 General Fund Workers Comp - GRIP Redwood Empire Municipal Insurance Fund 89.67 231790 05/09/2016 General Fund Workers Comp - JEAP Mtn Redwood Empire Municipal Insurance Fund 710.11 231790 05/09/2016 Casino Waterway Workers Comp - WRC Redwood Empire Municipal Insurance Fund 93.32 231790 05/09/2016 Casino Public Service Workers Comp - RPSC Redwood Empire Municipal Insurance Fund 2,233.21 231790 05/09/2016 Rent Appeals Board Workers Comp - RAB Redwood Empire Municipal Insurance Fund 182.08 231790 05/09/2016 Sewer Utility Fund Workers Comp - SWR Entr Redwood Empire Municipal Insurance Fund 7,616.85 231790 05/09/2016 Water Utility Fund Workers Comp - WTR Entr Redwood Empire Municipal Insurance Fund 12,055.95 231790 05/09/2016 Water Utility Fund Workers Comp - PW WTR Redwood Empire Municipal Insurance Fund 12,303.35 231790 05/09/2016 Recycled Water Utility Fund Workers Comp - RW Redwood Empire Municipal Insurance Fund 366.44 231790 05/09/2016 ISF - Information Technology Workers Comp - ISF Redwood Empire Municipal Insurance Fund 2,319.47 231790 05/09/2016 ISF - Fleet Workers Comp - Fleet Redwood Empire Municipal Insurance Fund 1,270.46 231790 05/09/2016 Successor Agency Housing Fund Workers Comp - Housing Redwood Empire Municipal Insurance Fund 157.95 Check Total: 271,394.19 231791 05/09/2016 General Fund Gold Ridge /Contractual S Lajwan Renee Robinson 585.00 231791 05/09/2016 General Fund Gold Ridge /Contractual S Lajwan Renee Robinson 144.00 Check Total; 729.00 231792 05/09/2016 General Fund R.P. Comm. Cntr /Contractual S Gay Shelton-Ostadi 126.75 Check Total: 126.75 231793 05/09/2016 General Fund R.P. Comm. Cntr /Contractual S Randy Snyder 60.00 Check Total: 60.00 231794 05/09/2016 General Fund R.P. Comm. Cntr /Contractual S Randy Snyder 926.00 Page 13 of 28 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 926.00 231795 05/09/2016 SEUS - Federal Seized Assets Fed Seizure Pending-Payable Sonoma County Office of the District Attorr 32,200.00 231795 05/09/2016 SEUS - Federal Seized Assets Int Earned - Fed Seized Asset Sonoma County Office of the District Attorr 184.34 Check Total: 32,384.34 231796 05/09/2016 Sewer Utility Fund Sewer Entr. /Dues & Subscr State Water Resources Control Board 80.00 Check Total: 80.00 231797 05/09/2016 General Fund Sports Center /Contractual S Sue Stubblebine 156.00 Check Total: 156.00 231798 05/09/2016 General Fund Training & Travel - PS BRENDEN TATUM 243.00 Check Total: 243.00 231799 05/09/2016 General Fund POST Training & Travel -Police BRENDEN TATUM 123.72 Check Total: 123.72 231800 05/09/2016 General Fund Non-Deptmental - Cont Svcs Union Bank Trust Department- Fees 875.00 Check Total: 875.00 231801 05/09/2016 General Fund Rec Ref Clearing Claudia Venegas 400.00 Check Total: 400.00 231802 05/09/2016 General Fund Productions/Production David Yen 1,500.00 Check Total: 1,500.00 231803 05/10/2016 General Fund Standard Ins Payable LINCOLN NATIONAL LIFE INS CO 6,604.40 231803 05/10/2016 General Fund Short Term Disability LINCOLN NATIONAL LIFE INS CO 3,756.80 231803 05/10/2016 General Fund Life Ins - Retiree Med LINCOLN NATIONAL LIFE INS CO 979.65 Check Total: 11,340.85 231804 05/10/2016 General Fund Supplies - PW Kelly Moore Paint Company, Inc 132.41 231804 05/10/2016 General Fund Supplies - PW Kelly Moore Paint Company, Inc 68.13 Check Total: 200.54 231805 05/10/2016 General Fund Animal Control /Contractual S Koefran Industries 400.00 Check Total: 400.00 231806 05/10/2016 General Fund Ps Main Station Bldg/Facilty Kone Inc 403.53 231806 05/10/2016 General Fund Police /Contractual S Kone Inc 106.71 Page 14 of 28 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 231807 05/10/2016 General Fund Publicity - RP Comm Cntr JEANINE LIVELY Check Total: 231808 05/10/2016 General Fund Supplies - Park Maint MALTBY ELECTRIC SUPPLY CO INC 231808 05/10/2016 General Fund Sales Tax Payable MALTBY ELECTRIC SUPPLY CO INC 231808 05/10/2016 General Fund Supplies - Park Maint MALTBY ELECTRIC SUPPLY CO INC Check Total: 231809 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Mr. Sparkle 231809 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Mr. Sparkle Check Total: 231810 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Nardsons Enterprises, Inc. Check Total: 231811 05/10/2016 General Fund Office Supplies - PS National Document Solutions, LLC 231811 05/10/2016 Water Utility Fund Supplies - WTR Entr National Document Solutions, LLC Check Total: 231812 05/10/2016 General Fund Office Supplies - PS Office Depot 231812 05/10/2016 General Fund Supplies - FIN Office Depot 231812 05/10/2016 Water Utility Fund Office Supplies - WTR Entr Office Depot 231812 05/10/2016 General Fund Office Supplies - PS Office Depot 231812 05/10/2016 General Fund Office Supplies - City Hall Office Depot Check Total 231813 05/10/2016 Water Utility Fund Water Entr. /Small Tools Pace Supply 231813 05/10/2016 Water Utility Fund System Repair - WTR Entr Pace Supply 231813 05/10/2016 Water Utility Fund System Repair - WTR Entr Pace Supply 231813 05/10/2016 General Fund Supplies - Streets & Bike Pace Supply 231813 05/10/2016 Water Utility Fund System Repair - WTR Entr Pace Supply 231813 05/10/2016 General Fund Sales Tax Payable Pace Supply 231813 05/10/2016 Water Utility Fund System Repair - WTR Entr Pace Supply 231813 05/10/2016 Water Utility Fund System Repair - WTR Entr Pace Supply 231813 05/10/2016 Water Utility Fund System Repair - WTR Entr Pace Supply Check Total: 231814 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Pape Machinery Page 15 of 28 Void Amount 510.24 55.00 55.00 0.17 -0.17 37.11 37.11 80.00 145.50 225.50 140.00 140.00 130.23 33.03 163.26 21.80 105.18 113.09 -19.29 830.67 1,051.45 108.75 308.57 146.81 46.63 10.07 -10.07 2,181.24 1,236.20 141.38 4,169.58 684.69 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Tota:: 684.69 231815 05/10/2016 General Fund H Pool Bldg/Facilty Power Industries 15.63 Check Total: 15.63 231816 05/10/2016 General Fund Police /Contractual S Red Cloud, Inc. 191.77 231816 05/10/2016 General Fund Police /Spec Dept Equ Red Cloud, Inc. 530.00 Check Total: 721.77 231817 05/10/2016 General Fund Faclty Non -Routine Maintn - AS Redwood Lock & Key 1,062.90 231817 05/10/2016 General Fund Scout Hut Bidg/Facilty Redwood Lock & Key 80.00 231817 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Redwood Lock & Key 18.76 231817 05/10/2016 General Fund City Hall Annex Bldg/Facilty Redwood Lock & Key 139.19 231817 05/10/2016 Water Utility Fund Water Entr. /Spec Dept Equ Redwood Lock & Key 13.05 231817 05/10/2016 General Fund H Pool Bldg/Facilty Redwood Lock & Key 16.04 Check Total: 1,329.94 231818 05/10/2016 General Fund Spay/Ntr Fd Eligible Exp- AS Dr. Joel Reif 2,180.00 Check Total: 2,180.00 231819 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Santa Rosa Auto Parts 117.81 231819 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Santa Rosa Auto Parts 254.45 231819 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Santa Rosa Auto Parts 276.20 231819 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Santa Rosa Auto Parts 155.68 231819 05/10/2016 ISF - Fleet FleetfVehicle Repair & Maint Santa Rosa Auto Parts 549.12 231819 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Santa Rosa Auto Parts 59.55 231819 05/10/2016 General Fund Supplies - Park Maint Santa Rosa Auto Parts 178.35 Check Total: 1,591.16 231820 05/10/2016 General Fund Police /Uniforms Santa Rosa Uniform & Career Apparel 84.26 Check Total: 84.26 231821 05/10/2016 General Fund Police /C/0 -Vehicles/ Scotts Signs 578.50 231821 05/10/2016 General Fund Police /C/O -Vehicles/ Scotts Signs 578.50 Check Total: 1,157.00 231822 05/10/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 1,142.69 231822 05/10/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 3.50 231822 05/10/2016 General Fund Sales Tax Payable Shamrock Materials -3.50 231822 05/10/2016 Water Utility Fund System Repair - WTR Entr Shamrock Materials 758.29 Page 16 of 28 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,900.98 231823 05/10/2016 General Fund Supplies - PW Sherwin Williams 262.22 Check Total: 262.22 231824 05/10/2016 General Fund Supplies - Streets & Bike Six Robblees' Inc. 21.49 Check Total: 21.49 231825 05/10/2016 General Fund Supplies - Streets & Bike Soiland Co., Inc. 0.92 231825 05/10/2016 General Fund Sales Tax Payable Soiland Co., Inc. -0.92 231825 05/10/2016 General Fund Supplies - Streets & Bike Soiland Co., Inc. 200.38 Check Total: 200.38 231826 05/10/2016 General Fund Supplies - Theatre SOUND EXPRESSIONS 75.00 Check Total: 75.00 231827 05/10/2016 Capital Projects Fund PR -71 Benicia Pool Renovatins Sweet Lane Wholesale Nursery 782.03 231827 05/10/2016 General Fund Supplies - Park Maint Sweet Lane Wholesale Nursery 2,000.00 231827 05/10/2016 General Fund Supplies - Park Maint Sweet Lane Wholesale Nursery 12.85 231827 05/10/2016 General Fund Sales Tax Payable Sweet Lane Wholesale Nursery -12.85 231827 05/10/2016 Capital Projects Fund PR -71 Benicia Pool Renovatins Sweet Lane Wholesale Nursery 1,661.64 231827 05/10/2016 Capital Projects Fund PR -71 Benicia Pool Renovatins Sweet Lane Wholesale Nursery 7.67 231827 05/10/2016 General Fund Sales Tax Payable Sweet Lane Wholesale Nursery -7.67 231827 05/10/2016 Capital Projects Fund PR -71 Benicia Pool Renovatins Sweet Lane Wholesale Nursery 714.45 231827 05/10/2016 Capital Projects Fund PR -71 Benicia Pool Renovatins Sweet Lane Wholesale Nursery 3.30 231827 05/10/2016 General Fund Sales Tax Payable Sweet Lane Wholesale Nursery -3.30 Check Total: 5,158.12 231828 05/10/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 355.59 231828 05/10/2016 Water Utility Fund System Repair - WTR Entr Syar Industries, Inc. 1.64 231828 05/10/2016 General Fund Sales Tax Payable Syar Industries, Inc. -1.64 Check Total: 355.59 231829 05/10/2016 Capital Projects Fund PR -82 H Pool Heater/Filter/Cir SyCal Engineering, Inc. 7,400.00 231829 05/10/2016 Water Utility Fund Water Entr/Contractual Svs SyCal Engineering, Inc. 7,400.00 Check Total: 14,800.00 231830 05/10/2016 General Fund Software maintenance - CH Syserco, Inc 1,339.00 Check Total: 1,339.00 231831 05/10/2016 General Fund Developer Refundable Deposits The Community Voice 168.00 Page 17 of 28 Check Number Check Date Fund Name 231831 05/10/2016 General Fund 231831 05/10/2016 General Fund 231831 05/10/2016 General Fund 231831 05/10/2016 General Fund 231832 231833 231834 231835 231836 231836 231836 231837 231838 231845 05/10/2016 General Fund Account Name 2297 Revenue - DS 2297 Expenses Dev Svs/Advertising/Promo Other Services Econ Dev/Contractual Se 05/10/2016 Sewer Utility Fund System Repair - SWR Entr 05/10/2016 ISF - Fleet Fleet/Vehicle Repair & Maint 05/10/2016 ISF - Information Technology Contractual Services 05/10/2016 General Fund 05/10/2016 General Fund 05/10/2016 General Fund 05/10/2016 General Fund 05/10/2016 ISF - Fleet 05/12/2016 General Fund 231846 05/12/2016 General Fund 231846 05/12/2016 General Fund 231846 05/12/2016 General Fund 231846 05/12/2016 General Fund 231847 05/12/2016 General Fund Supplies - Park Maint Supplies - Park Maint Sales Tax Payable Supplies - Park Maint Fleet/Vehicle Repair & Maint Aflac Payable EDD - DS EDD - RP Comm Cntr EDD - SpC EDD - Parks Maint Court Order Payable Page 18 of 28 Vendor Name Void Amount The Community Voice -168.00 The Community Voice 168.00 The Community Voice 360.00 The Community Voice 432.00 Check Total: 960.00 The Design Guild 9,200.00 Check Total: 9,200.00 TITUS INDUSTRIAL GROUP 27,693.36 Check Total, 27,693.36 TRACE ANALYTICS 575.00 Check Total: 575.00 Vision Internet Providers, Inc. 268.00 Check Total: 268.00 Wheeler Zamaroni 193.50 Wheeler Zamaroni 0.89 Wheeler Zamaroni -0.89 Check Total: 193.50 Wyatt Irrigation Co. 37.87 Check Total: 37.87 Yarbrough Bros. Towing, Inc. 55.00 Check Total: 55.00 AFLAC 1,477.40 Check Total: 1,477.40 CA EDD Dept 5,400.00 CA EDD Dept 1,368.00 CA EDD Dept 430.00 CA EDD Dept 1,890.00 Check Total: 9,088.00 CA FRANCHISE TAX BOARD 484.02 Check Total: 484.02 Check Number Check Date Fund Name 231848 05/12/2016 General Fund 231849 05/12/2016 General Fund 231849 05/12/2016 General Fund 231849 05/12/2016 General Fund 231849 05/12/2016 General Fund 231849 05/12/2016 General Fund 231849 05/12/2016 General Fund 231850 05/12/2016 General Fund 231851 05/12/2016 General Fund 231852 05/12/2016 General Fund 231853 05/12/2016 General Fund 231853 05/12/2016 General Fund 231853 05/12/2016 General Fund 231853 05/12/2016 General Fund 231854 05/12/2016 General Fund 231855 05/12/2016 General Fund 231856 05/12/2016 General Fund 231857 05/12/2016 General Fund 231857 05/12/2016 General Fund 231857 05/12/2016 General Fund 231858 05/13/2016 General Fund Account Name HSABank Payable Kaiser W/H Payable Kaiser W/H Payable Kaiser W/H Payable Kaiser Hlth Ins - Retiree Med Kaiser Hlth Ins - Retiree Med Kaiser Hlth Ins - Retiree Med Prepaid Legal Services Supp Life W/H Payable Def Comp Payable-Gw Def Comp Payable-Gw Def Comp Payable-Gw Def Comp Payable-Gw Def Comp Payable-Gw Rpea Dues Scope Dues Payable United Way Payable Eye Care/VSP/Payables Eye Care - Ret Med Eye Care - Ret Med Fundraising Expenses Page 19 of 28 Vendor Name HSA Bank Check Total: KAISER HEALTH PLAN INC KAISER HEALTH PLAN INC KAISER HEALTH PLAN INC KAISER HEALTH PLAN INC KAISER HEALTH PLAN INC KAISER HEALTH PLAN INC Check Total: Legal Shield Check Total: LINCOLN NATIONAL LIFE INS CO Check Total: Nationwide Retirement Solutions Check Total: Nationwide Retirement Solutions Nationwide Retirement Solutions Nationwide Retirement Solutions Nationwide Retirement Solutions Check Total: CITY OF ROHNERT PARK Check Total; SEIU Local 1021 Check Total: United Way Check Total Vision Service Plan - (CA) Vision Service Plan - (CA) Vision Service Plan - (CA) Check Total: A La Heart Catering, Inc, Void Amount 1,770.00 1,770.00 102,297.09 16,800.04 23,953.94 34,552.91 1,400.66 14,369.80 193,374.44 67.75 67.75 1,228.10 1,228.10 2,068.91 2,068.91 3,479.84 1,750.00 200.00 400.00 5.829.84 600.00 600.00 1,155.93 1,155.93 43.26 43.26 1,840.71 453.25 1,797.95 4,091.91 1,311.80 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 231859 05/13/2016 Water Utility Fund Water Entr. /Professional AAA Backflow Prevention, Inc. Check Total: 231860 05/13/2016 General Fund POST Training & Travel -Police Natalie Alves Check Total: 231861 05/13/2016 General Fund Ps Main Station /Telephone AT&T Check Total: 231862 05/13/2016 General Fund Benecia Pool /Heat/Light/Po AT&T Check Total: 231863 05/13/2016 General Fund P/S Bldg -South /Telephone AT&T Check Total: 231864 05/13/2016 General Fund Animal Shelter /Telephone AT&T Check Total: 231865 05/13/2016 General Fund Sports Center/Telephone AT&T Check Total: 231866 05/13/2016 General Fund Pub] Works Gen /Telephone AT&T Check Total: 231867 05/13/2016 ISF - Information Technology Telephone - IT AT&T Check Total: 231868 05/13/2016 General Fund Ps Main Station /Telephone AT&T Check Total: 231869 05/13/2016 General Fund Pac /Telephone AT&T Check Total: 231870 05/13/2016 General Fund Ps Main Station /Telephone AT&T Check Total: 231871 05/13/2016 General Fund City Hall /Telephone AT&T Page 20 of 28 Void Amount 1,311.80 1,325.00 1,325.00 92.12 92.12 111.37 111.37 55.89 55.89 36.65 36.65 36.74 36.74 71.46 71.46 36.55 36.55 36.65 36.65 19.43 19.43 19.25 19.25 729.38 729.38 183.37 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 231872 05/13/2016 ISF - Information Technology Telephone - IT AT&T Check Total: 231873 05/13/2016 General Fund Sports Center /Contractual S Anthony Bergland Check Total: 231874 05/13/2016 General Fund Rec Ref Clearing Jose Cisneros Check Total 231875 05/13/2016 General Fund R.P. Comm. Cntr /Contractual S CN EXPERIENCE LLC Check Total: 231876 05/13/2016 General Fund Police /Contractual S Co of Sonoma Public Safety Consortium Check Total: 231877 05/13/2016 General Fund Sports Center /Heat/Light/Po Comcast Check Total: 231878 05/13/2016 General Fund Training & Travel - Fire Brandon Davidge Check Total: 231879 05/13/2016 ISF - Fleet Fleet/Vehicle Repair & Maint Eureka Oxygen Co. 231879 05/13/2016 Sewer Utility Fund Sewer Entr. Bldg/Facilty Eureka Oxygen Co. Check Total: 231880 05/13/2016 General Fund City Hall Bldg/Facilty Friedman's Home Improvement 231880 05/13/2016 General Fund City Hall Bldg/Facilty Friedman's Home Improvement 231880 05/13/2016 General Fund Sales Tax Payable Friedman's Home Improvement Check Total: 231881 05/13/2016 General Fund Rec Ref Clearing Alma Garcia Check Total: 231882 05/13/2016 General Fund Training & Travel - Fire Roy Garcia Check Total: 231883 05/13/2016 Sewer Utility Fund Retention Payable - Sewer H & R Plumbing & Drain Cleaning Inc. 231883 05/13/2016 Capital Projects Fund Retention Payable - CIP H & R Plumbing & Drain Cleaning Inc. Page 21 of 28 Void Amount 183.37 54.04 54.04 4,012.00 4,012.00 400.00 400.00 36.97 36.97 47,851.00 47, 851.00 39.08 39.08 395.00 395.00 699.73 382.39 1,082.12 21.75 0.10 -0.10 21.75 400.00 400.00 160.00 160.00 1,575.00 105.00 Check Number Check Date Fund Name 231884 05/13/2016 General Fund 231885 05/13/2016 General Fund 231885 05/13/2016 General Fund 231886 05/13/2016 General Fund 231887 05/13/2016 ISF - Fleet 231888 05/13/2016 General Fund 231889 05/13/2016 Capital Projects Fund 231890 05/13/2016 ISF - Fleet 231890 05/13/2016 ISF - Fleet 231890 05/13/2016 General Fund 231891 05/13/2016 General Fund 231891 05/13/2016 General Fund 231892 05/13/2016 General Fund 231893 05/13/2016 General Fund 231894 05/13/2016 General Fund 231895 05/13/2016 General Fund Account Name Vendor Name Void Amount Check Total: 1,680.00 R.P. Comm. Cntr /Contractual S Bettyjane Hotaling 6,652.75 Check Total: 6,652.75 R.P. Comm. Cntr /Rp Community HUB International -178.62 Rec L1 Liability Ins Clearing HUB International 730.00 Check Total_ 551.38 City Hall Bldg/Facilty InfoStor 34.00 Check Total: 34.00 Fleet/Vehicle Repair & Maint John Deere Financial 1,080.60 Check Total: 1,080.60 City Council/Exp Belforte Los Cien, Inc. 25.00 Check Total: 25.00 RPX Rehab Flavia Negrete 3,507.00 Check Total: 3,507.00 Fleet/Vehicle Repair & Maint Peterson Trucks, Inc 775.49 Fleet/Vehicle Repair & Maint Peterson Trucks, Inc 0.28 Sales Tax Payable Peterson Trucks, Inc -0.28 Check Total: 775.49 Prod uctions/Production Professional Rigging and Design 3,000.00 Productions/Production Professional Rigging and Design 3,400.00 Check Total 6,400.00 Rec Ref Clearing Allan Saunders 400.00 Check Total: 400.00 R.P. Comm. Cntr /Contractual S Randy Snyder 702.00 Check Total: 702.00 Police/Recruitment/Hiring Gen Sonoma Media Investments -Advertising 603.80 Check Total: 603.80 Training & Travel - Fire State Fire Training 170.00 Page 22 of 28 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 170.00 231896 05/13/2016 Sewer Utility Fund Sewer Entr/Contractual Svs Telstar Instruments Inc. 1,125.00 Check Total: 1,125.00 231898 05/13/2016 General Fund SC/ Repairs & Maintenance Universal Building Services 1,336.00 231898 05/13/2016 General Fund Pac /Facility Repa Universal Building Services 1,710.00 231898 05/13/2016 General Fund R.P. Comm. Cntr Bldg/Facilty Universal Building Services 820.00 231898 05/13/2016 General Fund Burt/Ave Rec Cr Bldg/Facilty Universal Building Services 435.00 231898 05/13/2016 General Fund Senior Ctr Bldg/Facilty Universal Building Services 696.00 Check Total: 4,997.00 231899 05/13/2016 ISF - Information Technology IT/ Equipment Lease The UPS Store 794.08 Check Total. 794.08 231900 05/13/2016 General Fund Rec Ref Clearing Juan Velasco 350.00 Check Total: 350.00 231901 05/13/2016 Capital Projects Fund Retention Payable - CIP Weeks Drilling & Pump Co 1,504.05 Check Total: 1,504.05 231902 05/13/2016 General Fund Sports Center /Contractual S Fatima Worden 267.50 Check Total: 267.50 231903 05/17/2016 ISF - Information Technology Principal Lease Payments - IT Key Government Finance Inc 32,660.26 Check Total: 32,660.26 231904 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Tiffany Alcantara 84.36 231904 05/17/2016 Sewer Utility Fund Accounts Payable Tiffany Alcantara 10.79 Check Total'. 95.15 231905 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Gwen Alvarado 20.04 231905 05/17/2016 Sewer Utility Fund Accounts Payable Gwen Alvarado 50.90 Check Total: 70.94 231906 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Odilia Arango 22.48 231906 05/17/2016 Sewer Utility Fund Accounts Payable Odilia Arango 20.65 Check Total: 43.13 231907 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Randy Au 131.71 Page 23 of 28 Check Number Check Date Fund Name 231908 05/17/2016 Water Utility Fund 231908 05/17/2016 Sewer Utility Fund 231909 05/17/2016 Water Utility Fund 231909 05/17/2016 Sewer Utility Fund 231910 05/17/2016 Water Utility Fund 231910 05/17/2016 Sewer Utility Fund 231911 05/17/2016 Water Utility Fund 231911 05/17/2016 Sewer Utility Fund 231912 05/17/2016 Water Utility Fund 231912 05/17/2016 Sewer Utility Fund 231913 05/17/2016 Water Utility Fund 231913 05/17/2016 Sewer Utility Fund 231914 05/17/2016 Water Utility Fund 231914 05/17/2016 Sewer Utility Fund 231915 05/17/2016 Water Utility Fund 231915 05/17/2016 Water Utility Fund 231916 05/17/2016 Water Utility Fund 231916 05/17/2016 Sewer Utility Fund 231917 05/17/2016 Water Utility Fund 231917 05/17/2016 Sewer Utility Fund 231917 05/17/2016 Sewer Utility Fund Account Name Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Water Entr. /Accounts Paya Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Accounts Payable Page 24 of 28 Vendor Name Check Total: Ganna Baatarsuren Ganna Baatarsuren Check Total: Babcock Properties Babcock Properties Check Total: Sean Barker Sean Barker Check Total: Marc Basso Marc Basso Check Total: Maria Belfor Maria Belfor Check Total: Shane Binckford Shane Binckford Check Total: Bridgit Townhomes Bridgit Townhomes Check Total: Butler Amusements Inc Butler Amusements Inc Check Total: Century 21 Bundesen Century 21 Bundesen Check Total: Hong Chang Hong Chang Hong Chang Void Amount 131.71 52.45 29.89 82.34 14.11 8.56 22.67 10.29 12.19 22.48 39.20 47.25 86.45 52.87 26.80 79.67 29.07 33.20 62.27 27.65 285.82 313.47 307.53 2,181.06 2,488.59 58.20 29.49 87.69 4.47 4.01 3.58 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 12.06 231918 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Sean Claymore 41.20 231918 05/17/2016 Sewer Utility Fund Accounts Payable Sean Claymore 27.16 Check Total: 68.36 231919 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Dane Cook 2.56 231919 05/17/2016 Sewer Utility Fund Accounts Payable Dane Cook 2.97 Check Total: 5.53 231920 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya John Cox 46.74 231920 05/17/2016 Sewer Utility Fund Accounts Payable John Cox 27.70 Check Total: 74.44 231921 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Sarah Cummings 18.99 231921 05/17/2016 Sewer Utility Fund Accounts Payable Sarah Cummings 7.27 Check Total: 26.26 231922 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Marion Davis 45.43 231922 05/17/2016 Sewer Utility Fund Accounts Payable Marion Davis 26.44 Check Total: 71.87 231923 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Estesia De Bruin 35.27 231923 05/17/2016 Sewer Utility Fund Accounts Payable Estesia De Bruin 24.89 Check Total: 60.16 231924 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Cassandra Dias 84.21 231924 05/17/2016 Sewer Utility Fund Accounts Payable Cassandra Dias 21.70 Check Total: 105.91 231925 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Carmen Diaz 2.26 231925 05/17/2016 Sewer Utility Fund Accounts Payable Carmen Diaz 2.95 Check Total 5.21 231926 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Dryco Construction Inc 328.33 231926 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Dryco Construction Inc 2,135.13 Check Total: 2,463.46 231927 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Joseph Fay 2.80 231927 05/17/2016 Sewer Utility Fund Accounts Payable Joseph Fay 1.87 231927 05/17/2016 Sewer Utility Fund Accounts Payable Joseph Fay 1.90 Page 25 of 28 Check Number Check Date Fund Name 231928 05/17/2016 Water Utility Fund 231928 05/17/2016 Water Utility Fund 231929 05/17/2016 Water Utility Fund 231929 05/17/2016 Sewer Utility Fund 231930 05/17/2016 Water Utility Fund 231931 05/17/2016 Water Utility Fund 231931 05/17/2016 Sewer Utility Fund 231931 05/17/2016 Sewer Utility Fund 231931 05/17/2016 Water Utility Fund 231932 05/17/2016 Water Utility Fund 231932 05/17/2016 Sewer Utility Fund 231933 05/17/2016 Water Utility Fund 231933 05/17/2016 Sewer Utility Fund 231934 05/17/2016 Water Utility Fund 231934 05/17/2016 Sewer Utility Fund 231935 05/17/2016 Water Utility Fund 231935 05/17/2016 Sewer Utility Fund 231935 05/17/2016 Sewer Utility Fund 231936 05/17/2016 Water Utility Fund 231936 05/17/2016 Sewer Utility Fund 231937 05/17/2016 Water Utility Fund Account Name Water Entr. /Accounts Paya Water Entr. /Accounts Paya Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Water Entr. /Accounts Paya Accounts Payable Accounts Payable Water Entr. /Accounts Paya Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts- Payable Water Entr. /Accounts Paya Accounts Payable Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Page 26 of 28 Vendor Name Check Total: Ghilotti Construction Co Ghilotti Construction Co Check Total: Kimberly Hagin Kimberly Hagin Check Total: Rene Hamann Check Total: Frances Ho Frances Ho Frances Ho Frances Ho Check Total: Byron Hull, Sr. Byron Hull, Sr. Check Total. Jonathan Irish Jonathan Irish Check Total: Jill Knowlton Jill Knowlton Check Total: Vivian Kulikoff Vivian Kulikoff Vivian Kulikoff Check Total: Cecilia LaFontaine Cecilia LaFontaine Check Total: Andrew Limon Void Amount 6.57 337.71 2,080.93 2,418.64 0.63 0.32 0.95 100.00 100.00 39.96 24.23 12.03 7.53 83.75 8.79 9.86 18.65 69.75 25.61 95.36 11.92 11.41 23.33 23.26 12.82 18.19 54.27 50.88 27.48 78.36 34.25 Check Number Check Date Fund Name 231937 05/17/2016 Sewer Utility Fund 231938 05/17/2016 Water Utility Fund 231938 05/17/2016 Sewer Utility Fund 231938 05/17/2016 Sewer Utility Fund 231939 05/17/2016 Water Utility Fund 231939 05/17/2016 Sewer Utility Fund 231940 05/17/2016 Water Utility Fund 231940 05/17/2016 Sewer Utility Fund 231941 05/17/2016 Water Utility Fund 231941 05/17/2016 Sewer Utility Fund 231942 05/17/2016 Water Utility Fund 231942 05/17/2016 Sewer Utility Fund 231943 05/17/2016 Water Utility Fund 231943 05/17/2016 Sewer Utility Fund 231944 05/17/2016 Water Utility Fund 231944 05/17/2016 Sewer Utility Fund 231945 05/17/2016 Water Utility Fund 231945 05/17/2016 Sewer Utility Fund 231946 05/17/2016 Water Utility Fund 231946 05/17/2016 Sewer Utility Fund 231947 05/17/2016 Water Utility Fund Account Name Accounts Payable Water Entr. /Accounts Paya Accounts Payable Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Page 27 of 28 Vendor Name Andrew Limon Check Total: Joe Lizarraga Joe Lizarraga Joe Lizarraga Check Total: Cheryl Martin Cheryl Martin Check Total: Candy Minor Candy Minor Check Total: Lori O'Donnell Lori O'Donnell Check Total: Cindy Pickett Cindy Pickett Check Total: Heidi Ronnfeldt Heidi Ronnfeldt Check Total: Noi Singhavara Noi Singhavara Check Total: Sonoma County Property Rentals Sonoma County Property Rentals Check Total: Lynn Spaulding Lynn Spaulding Check Total David Spencer Void Amount 15.03 49.28 5.77 6.59 4.91 17.27 35.37 27.40 62.77 42.89 57.11 100.00 27.81 22.19 50.00 37.57 19.06 56.63 8.41 6.05 14.46 50.73 49.27 100.00 51.76 30.32 82.08 52.56 30.46 83.02 64.67 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 231947 05/17/2016 Sewer Utility Fund Accounts Payable David Spencer 27.23 Check Total: 91.90 231948 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya SSU Academic Foundation 11.79 231948 05/17/2016 Sewer Utility Fund Accounts Payable SSU Academic Foundation 6.55 Check Total: 18.34 231949 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Jeff Starkovich 55.83 231949 05/17/2016 Sewer Utility Fund Accounts Payable Jeff Starkovich 28.94 Check Total: 84.77 231950 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Kelli Steinmetz 0.37 231950 05/17/2016 Sewer Utility Fund Accounts Payable Kelli Steinmetz 0.52 Check Total: 0.89 231951 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Norma Suarez 0.16 231951 05/17/2016 Sewer Utility Fund Accounts Payable Norma Suarez 0.22 Check Total: 0.38 231952 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Margaret Ugalve 47.26 231952 05/17/2016 Sewer Utility Fund Accounts Payable Margaret Ugalve 52.74 Check Total: 100.00 231953 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Dana Vorhees 46.91 231953 05/17/2016 Sewer Utility Fund Accounts Payable Dana Vorhees 30.03 Check Total: 76.94 231954 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Eugene White 52.74 231954 05/17/2016 Sewer Utility Fund Accounts Payable Eugene White 26.26 Check Total: 79.00 231955 05/17/2016 Water Utility Fund Water Entr. /Accounts Paya Jennifer Williams 29.22 231955 05/17/2016 Sewer Utility Fund Accounts Payable Jennifer Williams 23.59 Check Total: 52.81 Report Total: 1,780,566.84 Page 28 of 28 SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE May 24, 2016 Check Numbers: 231897 Dated: May 13, 2016 $4,485.00 TOTAL $4,485.00 Accounts Payable Checks for Approval User: GBurke Printed: 5/17/2016 - 4:29 PM Check Number Check Date Fund Name Account Name 231897 05/13/2016 Successor Agency to the CDC Contractual Services 231897 05/13/2016 Successor Agency to the CDC Contractual Services Page 1 of 1 Vendor Name Union Bank Trust Department- Fees Union Bank Trust Department- Fees Check Total: Report Total: Void Amount 2,225.00 2,260.00 4,485.00 4,485.00 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Human Resources Submitted By: Victoria Perrault, Human Resources Director Prepared By: Tracy Rankin, Human Resources Analyst ITEM NO. 6C 1 Agenda Title: Consideration and Adoption of Resolution Approving the City of Rohnert Park Current Pay Rates and Ranges revised May 11, 2016 RECOMMENDED ACTION: Approve the attached resolution approving the City of Rohnert Park Current Pay Rates and Ranges revised May 11, 2016. BACKGROUND: Council approved the City of Rohnert Park Current Pay Rates and Ranges document dated February 24, 2016 on March 8, 2016, pursuant to Resolution No. 2016-19. Since that date, the following position and salary changes have been approved and/or require updating: Descriptio Action Approval Civilian Fire Marshal New position; add to pay Resolution No. 2016-26 rates and ranges dated 03/22/16 Management Unit Existing Range 94-M $7,427 - $9,027 Monthly Part -Time Building Inspector New temporary, part- City Manager time hourly job 04/29/16 classification; add to pay rates and ranges Miscellaneous — Development Services New Range $31.15 - $37.86 Hourly Property and Records Supervisor New position; add to pay Resolution No. 2016-40 rates and ranges dated 05/10/16 RPEA Unit Existing Range 85-X $5,399 - $6,562 Monthly Records Supervisor Position eliminated; Resolution No. 2016-40 remove from pay rates dated 05/10/16 and ranges 1 ITEM NO. 6C 1 ANALYSIS: California Public Employees' Retirement Law at Section 570.5 of the California Code of Regulations Title 2 requires the City Pay Rates and Ranges document published on the City's internet site to be approved, in its entirety, by the City Council each time a modification is made. Attached as Exhibit A to this staff report is the updated City of Rohnert Park Current Pay Rates and Ranges revised May 11, 2016 that incorporates the changes listed above. Staff recommends that the Council adopt the updated Pay Rates and Ranges by resolution. STRATEGIC PLAN ALIGNMENT: This is not applicable. OPTIONS CONSIDERED: This is not applicable. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact. Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 05/13/16 Attachments (list in packet assembly order): 1. Resolution Approving the City of Rohnert Park Current Pay Rates and Ranges revised May 11, 2016 2. Exhibit "A" City of Rohnert Park Current Pay Rates and Ranges revised May 11, 2016 2 RESOLUTION NO. 2016-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE CITY OF ROHNERT PARK CURRENT PAY RATES AND RANGES REVISED MAY 119 2016 WHEREAS, the California Public Employees' Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City of Rohnert Park to publish the City's Current Pay Rates and Ranges on the City's internet site and the City Council to approve the Pay Rates and Ranges in its entirety each time a modification is made; and WHEREAS, the City Council previously approved the City Pay Rates and Ranges document dated February 24, 2016 on March 8, 2016 pursuant to Resolution No. 2016-19 and several positions have been subsequently approved and/or require updating; and WHEREAS, staff recommends that the City Council adopt the updated City Pay Rates and Ranges document revised May 11, 2016 attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the City of Rohnert Park Current Pay Rates and Ranges revised May 11, 2016 attached hereto as Exhibit "A" and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 24th day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit "A" AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) 19 Exhibit A ,aON,N ERS' PAk '%%N. '-ALIF0P,N 62- CITY 2 CITY OF ROHNERT PARK CURRENT PAY RATES & RANGES Revised May 11, 2016 CITY OF ROHNERT PARK - PAY RATES AND RANGES Management Unit (Unrepresented) N/R CLASS STEP Hourly Biweekly Monthly Annually City Council (COUN) N/A $98,280 2 $189.77 $411.16 $8,599 N/R CLASS STEP Hourly Biweekly Monthly Annually City Manager (CMGR) N/A $9,480 $113,760 5 $15,750 $189,000 (By Employment Contract) $119,448 RANGE 105 CLASS STEP Hourly Biweekly Monthly Annually Director of Public Safety (SDIR) N/A $13,864 $166,366 (By Employment Contract) RANGE 103 CLASS STEP Hourly Biweekly Monthly Annually Assistant City Manager (ACM) M 1 $61.48 $4,918.62 $10,657 $127,884 (By Employment Contract) 2 $64.56 $5,164.62 $11,190 $134,280 3 $67.79 $5,423.08 $11,750 $141,000 4 $71.18 $5,694.00 $12,337 $148,044 5 $74.73 $5,978.77 $12,954 $155,448 RANGE 100 CLASS STEP Hourly Biweekly Monthly Annually Director of Development Services (DODS) M 1 $53.94 $4,315.38 $9,350 $112,200 Director of Public Works and Community 2 $56.64 $4,530.92 $9,817 $117,804 Services (PWCS) 3 $59.47 $4,757.54 $10,308 $123,696 4 $62.44 $4,995.23 $10,823 $129,876 5 $65.56 $5,244.92 $11,364 $136,368 RANGE 98 CLASS STEP Hourly Biweekly Monthly Annually City Engineer (CENG) M 1 $51.96 $4,157.08 $9,007 $108,084 Finance Director/City Treasurer (FDIR) 2 $54.56 $4,364.77 $9,457 $113,484 Human Resources Director (HRDIR) 3 $57.29 $4,583.08 $9,930 $119,160 4 $60.16 $4,812.46 $10,427 $125,124 5 $63.16 $5,052.92 $10,948 $131,376 RANGE 94 CLASS STEP Hourly Biweekly Monthly Annually City Clerk (CCLERK) M 1 $42.85 $3,427.85 $7,427 $89,124 Deputy City Engineer (DCENG) 2 $44.99 $3,599.08 $7,798 $93,576 Planning Manager (PLMG) 3 $47.24 $3,779.08 $8,188 $98,256 Civilian Fire Marshal (CFM) 4 $49.60 $3,967.85 $8,597 $103,164 5 $52.08 $4,166.31 $9,027 $108,324 Rohnert Park Public Safety Managers' Association (RPPSMA) RANGE 95 CLASS STEP Hourly Biweekly Monthly Annually P.S. Commander (PSCMDR) P 1 $47.25 $3,780.00 $8,190 $98,280 2 $49.61 $3,968.77 $8,599 $103,188 3 $52.09 $4,167.23 $9,029 $108,348 4 $54.69 $4,375.38 $9,480 $113,760 5 $57.43 $4,594.15 $9,954 $119,448 CITY OF ROHNERT PARK - PAY RATES AND RANGES Confidential Unit (Unrepresented) RANGE 70 -CF CLASS STEP Hourly Biweekly Monthly Annually Human Resources Technician Trainee (HRTT) X 1 $17.35 $1,387.85 $3,007 $36,084 2 $18.21 $1,457.08 $3,157 $37,884 3 $19.13 $1,530.00 $3,315 $39,780 4 $20.08 $1,606.62 $3,481 $41,772 5 $21.09 $1,686.92 $3,655 $43,860 RANGE 72 -CF CLASS STEP Hourly Biweekly Monthly Annually Human Resources Technician (HRT) X 1 $22.68 $1,814.77 $3,932 $47,184 2 $23.82 $1,905.69 $4,129 $49,548 3 $25.01 $2,000.77 $4,335 $52,020 4 $26.26 $2,100.92 $4,552 $54,624 5 $27.58 $2,206.15 $4,780 $57,360 RANGE 74 -CF CLASS STEP Hourly Biweekly Monthly Annually Administrative Assistant - Confidential (AACU) X 1 $23.74 $1,899.23 $4,115 $49,380 2 $24.93 $1,994.31 $4,321 $51,852 3 $26.18 $2,094.00 $4,537 $54,444 4 $27.48 $2,198.77 $4,764 $57,168 5 $28.86 $2,308.62 $5,002 $60,024 RANGE 76 -CF CLASS STEP Hourly Biweekly Monthly Annually Payroll/Fiscal Specialist (PFS) X 1 $25.02 $2,001.23 $4,336 $52,032 2 $26.27 $2,101.38 $4,553 $54,636 3 $27.58 $2,206.62 $4,781 $57,372 4 $28.96 $2,316.92 $5,020 $60,240 5 $30.41 $2,432.77 $5,271 $63,252 RANGE 78 -CF CLASS STEP Hourly Biweekly Monthly Annually Senior Payroll/Fiscal Specialist (SPFS) X 1 $26.26 $2,100.92 $4,552 $54,624 2 $27.58 $2,206.15 $4,780 $57,360 3 $28.96 $2,316.46 $5,019 $60,228 4 $30.40 $2,432.31 $5,270 $63,240 5 $31.93 $2,554.15 $5,534 $66,408 RANGE 80 -CF CLASS STEP Hourly Biweekly Monthly Annually Executive Assistant to the City Manager X 1 $28.26 $2,261.08 $4,899 $58,788 (EACM) 2 $29.68 $2,374.15 $5,144 $61,728 3 $31.16 $2,492.77 $5,401 $64,812 4 $32.72 $2,617.38 $5,671 $68,052 5 $34.36 $2,748.46 $5,955 $71,460 RANGE 84 -CF CLASS STEP Hourly Biweekly Monthly Annually Human Resources Analyst (HRA) X 1 $31.16 $2,492.77 $5,401 $64,812 2 $32.72 $2,617.38 $5,671 $68,052 3 $34.36 $2,748.46 $5,955 $71,460 4 $36.08 $2,886.00 $6,253 $75,036 5 $37.88 $3,030.46 $6,566 $78,792 RANGE 88 -CF CLASS STEP Hourly Biweekly Monthly Annually Accounting Services Supervisor (ASSP) X 1 $34.34 $2,747.08 $5,952 $71,424 2 $36.06 $2,884.62 $6,250 $75,000 3 $37.86 $3,028.62 $6,562 $78,744 4 $39.75 $3,180.00 $6,890 $82,680 5 $41.73 $3,338.77 $7,234 $86,808 CITY OF ROHNERT PARK - PAY RATES AND RANGES Confidential Unit (Unrepresented) RANGE 92 -CF CLASS STEP Hourly Biweekly Monthly Annually Supervising Accountant (SUPAC) X 1 $36.03 $2,882.77 $6,246 $74,952 2 $37.83 $3,026.77 $6,558 $78,696 3 $39.73 $3,178.15 $6,886 $82,632 4 $41.71 $3,336.92 $7,230 $86,760 5 $43.80 $3,504.00 $7,592 $91,104 RANGE 94 -CF CLASS STEP Hourly Biweekly Monthly Annually Senior Analyst (SRAN) X 1 $38.41 $3,072.46 $6,657 $79,884 2 $40.33 $3,226.15 $6,990 $83,880 3 $42.35 $3,387.69 $7,340 $88,080 4 $44.46 $3,557.08 $7,707 $92,484 5 $46.69 $3,735.23 $8,093 $97,116 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 61 CLASS STEP Hourly Biweekly Monthly Annually Office Assistant I (OA1) X 1 $17.35 $1,387.85 $3,007 $36,084 2 $18.21 $1,457.08 $3,157 $37,884 3 $19.13 $1,530.00 $3,315 $39,780 4 $20.08 $1,606.62 $3,481 $41,772 5 $21.09 $1,686.92 $3,655 $43,860 RANGE 63 CLASS STEP Hourly Biweekly Monthly Annually Animal Health Technician (AHT) X 1 $18.21 $1,457.08 $3,157 $37,884 2 $19.13 $1,530.00 $3,315 $39,780 3 $20.08 $1,606.62 $3,481 $41,772 4 $21.09 $1,686.92 $3,655 $43,860 5 $22.14 $1,771.38 $3,838 $46,056 RANGE 64 CLASS STEP Hourly Biweekly Monthly Annually Community Services Program Coordinator (CSPC) X 1 $18.60 $1,488.00 $3,224 $38,688 Public Safety Records Clerk (PSRC) 2 $19.53 $1,562.31 $3,385 $40,620 3 $20.50 $1,640.31 $3,554 $42,648 4 $21.53 $1,722.46 $3,732 $44,784 5 $22.61 $1,808.77 $3,919 $47,028 RANGE 66 CLASS STEP Hourly Biweekly Monthly Annually Accounting Specialist 1/11- Level I (ASP1) X 1 $19.53 $1,562.31 $3,385 $40,620 2 $20.50 $1,640.31 $3,554 $42,648 3 $21.53 $1,722.46 $3,732 $44,784 4 $22.61 $1,808.77 $3,919 $47,028 5 $23.74 $1,899.23 $4,115 $49,380 RANGE 68 CLASS STEP Hourly Biweekly Monthly Annually Secretary I (SEC1) X 1 $20.50 $1,640.31 $3,554 $42,648 2 $21.53 $1,722.46 $3,732 $44,784 3 $22.61 $1,808.77 $3,919 $47,028 4 $23.74 $1,899.23 $4,115 $49,380 5 $24.93 $1,994.31 $4,321 $51,852 RANGE 70 CLASS STEP Hourly Biweekly Monthly Annually Accounting Specialist 1/11- Level II (ASP2) X 1 $21.53 $1,722.46 $3,732 $44,784 Technical Director (TECH) 2 $22.61 $1,808.77 $3,919 $47,028 3 $23.74 $1,899.23 $4,115 $49,380 4 $24.93 $1,994.31 $4,321 $51,852 5 $26.18 $2,094.00 $4,537 $54,444 RANGE 74 CLASS STEP Hourly Biweekly Monthly Annually Administrative Assistant (AABS) X 1 $23.74 $1,899.23 $4,115 $49,380 Community Development Assistant (SEC5) 2 $24.93 $1,994.31 $4,321 $51,852 Community Services Specialist (CSSP) 3 $26.18 $2,094.00 $4,537 $54,444 Information Systems Technician I (IST1) 4 $27.48 $2,198.77 $4,764 $57,168 5 $28.86 $2,308.62 $5,002 $60,024 RANGE 76 CLASS STEP Hourly Biweekly Monthly Annually Property Technician (PRPT) X 1 $25.02 $2,001.23 $4,336 $52,032 2 $26.27 $2,101.38 $4,553 $54,636 3 $27.58 $2,206.62 $4,781 $57,372 4 $28.96 $2,316.92 $5,020 $60,240 5 $30.41 $2,432.77 $5,271 $63,252 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 78 CLASS STEP Hourly Biweekly Monthly Annually Information Systems Technician II (IST2) X 1 $26.18 $2,094.00 $4,537 $54,444 $5,141 2 $27.49 $2,198.92 $4,764 $57,172 $2,491.38 3 $28.86 $2,308.77 $5,002 $60,028 $32.70 4 $30.30 $2,424.00 $5,252 $63,024 4 5 $31.82 $2,545.38 $5,515 $66,180 RANGE 81 CLASS STEP Hourly Biweekly Monthly Annually Animal Shelter Supervisor (ALSS) X 1 $28.25 $2,260.15 $4,897 $58,764 Code Compliance Officer (CCO) 2 $29.67 $2,373.23 $5,142 $61,704 Community Services Supervisor (CSSV) 3 $31.15 $2,491.85 $5,399 $64,788 Crime Analyst (CRA) 4 $32.71 $2,616.46 $5,669 $68,028 PT Fire Inspector (PTFI) 5 $34.34 $2,747.08 $5,952 $71,424 Purchasing Agent (PAGT) Theatre Manager (THMG) Planner 1/II - Level I (PLNR1) RANGE 83 CLASS STEP Hourly Biweekly Monthly Annually Public Works Inspector (PWIN) X 1 $29.66 $2,372.77 $5,141 $61,692 Senior Engineering Technician (SRET) 2 $31.14 $2,491.38 $5,398 $64,776 3 $32.70 $2,616.00 $5,668 $68,016 4 $34.33 $2,746.62 $5,951 $71,412 5 $36.05 $2,884.15 $6,249 $74,988 RANGE 85 CLASS STEP Hourly Biweekly Monthly Annually Environmental Coordinator (EVC) X 1 $31.15 $2,491.85 $5,399 $64,788 Project Coordinator (PJC) 2 $32.71 $2,616.46 $5,669 $68,028 Property and Records Supervisor (PARS) 3 $34.34 $2,747.08 $5,952 $71,424 4 $36.06 $2,884.62 $6,250 $75,000 5 $37.86 $3,028.62 $6,562 $78,744 RANGE 87 CLASS STEP Hourly Biweekly Monthly Annually Accountant (ACCT) X 1 $32.71 $2,616.46 $5,669 $68,028 Management Analyst (MANA) 2 $34.34 $2,747.08 $5,952 $71,424 Planner 1/II - Level II (PLNR2) 3 $36.06 $2,884.62 $6,250 $75,000 4 $37.86 $3,028.62 $6,562 $78,744 5 $39.75 $3,180.00 $6,890 $82,680 RANGE 89 CLASS STEP Hourly Biweekly Monthly Annually Information Systems Operations Manager (ISOM) X 1 $34.34 $2,747.08 $5,952 $71,424 2 $36.06 $2,884.62 $6,250 $75,000 3 $37.86 $3,028.62 $6,562 $78,744 4 $39.75 $3,180.00 $6,890 $82,680 5 $41.73 $3,338.77 $7,234 $86,808 RANGE 92 CLASS STEP Hourly Biweekly Monthly Annually Community Services Manager (CSMG) X 1 $36.03 $2,882.77 $6,246 $74,952 2 $37.83 $3,026.77 $6,558 $78,696 3 $39.73 $3,178.15 $6,886 $82,632 4 $41.71 $3,336.92 $7,230 $86,760 5 $43.80 $3,504.00 $7,592 $91,104 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 94 CLASS STEP Hourly Biweekly Monthly Annually Building Official (BDBO) X 1 $38.76 $3,101.08 $6,719 $80,628 2 $40.70 $3,256.15 $7,055 $84,660 3 $42.74 $3,419.08 $7,408 $88,896 4 $44.87 $3,589.85 $7,778 $93,336 5 $47.12 $3,769.38 $8,167 $98,004 CITY OF ROHNERT PARK - PAY RATES AND RANGES Service Employees' International Union (SEIU - Local 1021) - Maintenance Workers RANGE 52W STEP Hourly Biweekly Monthly Annually Maintenance Worker Trainee (MWT) 1 $14.60 $1,167.69 $2,530 $30,360 2 $15.33 $1,226.31 $2,657 $31,884 3 $16.10 $1,287.69 $2,790 $33,480 4 $16.90 $1,352.31 $2,930 $35,160 5 $17.75 $1,420.15 $3,077 $36,924 RANGE 60W STEP Hourly Biweekly Monthly Annually Landscape Maintenance Worker (LMW) 1 $17.35 $1,387.85 $3,007 $36,084 2 $18.21 $1,457.08 $3,157 $37,884 3 $19.13 $1,530.00 $3,315 $39,780 4 $20.08 $1,606.62 $3,481 $41,772 5 $21.09 $1,686.92 $3,655 $43,860 RANGE 64W STEP Hourly Biweekly Monthly Annually Meter Technician (PWMT) 1 $19.00 $1,520.31 $3,294 $39,528 2 $19.96 $1,596.46 $3,459 $41,508 3 $20.95 $1,676.31 $3,632 $43,584 4 $22.00 $1,760.31 $3,814 $45,768 5 $23.11 $1,848.46 $4,005 $48,060 RANGE 70W STEP Hourly Biweekly Monthly Annually Maintenance Worker I (MW1) 1 $23.25 $1,860.00 $4,030 $48,360 2 $24.42 $1,953.23 $4,232 $50,784 3 $25.64 $2,051.08 $4,444 $53,328 4 $26.92 $2,153.54 $4,666 $55,992 5 $28.26 $2,261.08 $4,899 $58,788 RANGE 74W STEP Hourly Biweekly Monthly Annually Fleet Mechanic (FMEC) 1 $25.66 $2,052.92 $4,448 $53,376 Maintenance Worker II (MW2) 2 $26.94 $2,155.38 $4,670 $56,040 3 $28.29 $2,262.92 $4,903 $58,836 4 $29.70 $2,376.00 $5,148 $61,776 5 $31.18 $2,494.62 $5,405 $64,860 *6 $32.73 $2,618.38 $5,673 $68,078 RANGE 78W STEP Hourly Biweekly Monthly Annually Electrician (ELEC) 1 $28.21 $2,256.46 $4,889 $58,668 2 $29.61 $2,369.08 $5,133 $61,596 3 $31.10 $2,487.69 $5,390 $64,680 4 $32.65 $2,611.85 $5,659 $67,908 5 $34.28 $2,742.46 $5,942 $71,304 RANGE 79W STEP Hourly Biweekly Monthly Annually Arborist (ARB) 1 $28.92 $2,313.69 $5,013 $60,156 Fleet Services Supervisor (FSS) 2 $30.37 $2,429.54 $5,264 $63,168 Supervising Maintenance Worker (SMW) 3 $31.89 $2,550.92 $5,527 $66,324 4 $33.48 $2,678.31 $5,803 $69,636 5 $35.15 $2,812.15 $6,093 $73,116 RANGE 83W STEP Hourly Biweekly Monthly Annually General Services Supervisor (GSSR) 1 $31.88 $2,550.00 $5,525 $66,300 Utilities Services Supervisor (PWUSS) 2 $33.47 $2,677.38 $5,801 $69,612 3 $35.14 $2,811.23 $6,091 $73,092 4 $36.90 $2,952.00 $6,396 $76,752 5 $38.75 $3,099.69 $6,716 $80,592 *Inactive salary step; acting pay previously incorporated into base salary CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Public Safety Officers' Association (RPPSOA) RANGE 68 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Dispatcher (PSD) XD 1 $24.43 $1,954.62 $4,235 $50,820 2 $25.65 $2,052.00 $4,446 $53,352 3 $26.92 $2,153.54 $4,666 $55,992 4 $28.25 $2,260.15 $4,897 $58,764 5 $29.65 $2,372.31 $5,140 $61,680 PT Public Safety Dispatcher (PTD) - Hourly 1 $23.21 2 $24.37 3 $25.57 4 $26.84 5 $28.17 *6 $29.58 RANGE 69 CLASS STEP Hourly Biweekly Monthly Annually Community Services Officer (CSO) S -CSO 1 $22.40 $1,791.69 $3,882 $46,584 2 $23.52 $1,881.23 $4,076 $48,912 3 $24.68 $1,974.46 $4,278 $51,336 4 $25.90 $2,072.31 $4,490 $53,880 5 $27.19 $2,175.15 $4,713 $56,554 RANGE 81 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer Trainee (PSOT) S 1 $24.72 $1,977.23 $4,284 $51,408 RANGE 83 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Communications Supervisor XD 1 $32.42 $2,593.38 $5,619 $67,428 (PSCS) 2 $34.03 $2,722.62 $5,899 $70,788 3 $35.72 $2,857.85 $6,192 $74,304 4 $37.49 $2,999.08 $6,498 $77,976 5 $39.35 $3,148.15 $6,821 $81,852 RANGE 83.5 CLASS STEP Hourly Biweekly Monthly Annually New -hire Public Safety Officer (NEWB) S 1 $28.52 $2,281.38 $4,943 $59,316 2 $29.93 $2,394.46 $5,188 $62,256 RANGE 83.75 CLASS STEP **Hourly Biweekly Monthly Annually New -hire Fire Public Safety Officer S 1 $19.75 $2,096.42 $4,542 $54,507 (NEWF) 2 $20.73 $2,200.31 $4,767 $57,208 RANGE 84 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer (PSO) S 1 $31.42 $2,513.54 $5,446 $65,352 2 $32.98 $2,638.62 $5,717 $68,604 3 $34.62 $2,769.23 $6,000 $72,000 4 $36.33 $2,906.31 $6,297 $75,564 5 $38.13 $3,050.31 $6,609 $79,308 RANGE 86 CLASS STEP **Hourly Biweekly Monthly Annually Fire Assignment Public Safety Officer S 1 $21.76 $2,309.81 $5,005 $60,055 (FPSO) 2 $22.84 $2,424.69 $5,254 $63,042 3 $23.97 $2,544.69 $5,514 $66,162 4 $25.16 $2,670.65 $5,786 $69,437 5 $26.41 $2,803.00 $6,073 $72,878 *Inactive salary step; only applies to existing employees affected by prior pay reduction/restoration **Hourly rate based on 2,760 hours annually CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Public Safety Officers' Association (RPPSOA) RANGE 89 CLASS STEP Hourly Biweekly Monthly Annually Fire Marshal (PSFM) S 1 $36.68 $2,934.00 $6,357 $76,284 Public Safety Sergeant (PSGT) 2 $38.49 $3,079.38 $6,672 $80,064 3 $40.40 $3,232.15 $7,003 $84,036 4 $42.41 $3,392.77 $7,351 $88,212 5 $44.50 $3,560.31 $7,714 $92,568 RANGE 91 CLASS STEP "Hourly Biweekly Monthly Annually Fire Assignment Sergeant (FSGT) S 1 $25.40 $2,696.12 $5,842 $70,099 2 $26.66 $2,829.69 $6,131 $73,572 3 $27.98 $2,970.08 $6,435 $77,222 4 $29.37 $3,117.69 $6,755 $81,060 5 $30.82 $3,271.65 $7,089 $85,063 *Inactive salary step; only applies to existing employees affected by prior pay reduction/restoration **Hourly rate based on 2,760 hours annually CITY OF ROHNERT PARK - PAY RATES AND RANGES Miscellaneous Part -Time (MISPT2) - Community Services Department RANGE 38 STEP Hourly PT Community Services Leader (PTCSL) 1 $10.00 PT Facility Attendant (PTFA) 2 $10.26 PT Lifeguard (PTLC) 3 $10.77 PT Pool Cashier (PTPC) 4 $11.31 5 $11.88 RANGE 41 STEP Hourly PT Swim Instructor (PTIL) 1 $10.44 2 $10.96 3 $11.51 4 $12.08 5 $12.69 RANGE 43 STEP Hourly PT Senior Community Services Leader (PTSCSL) 1 $10.76 2 $11.30 3 $11.87 4 $12.46 5 $13.08 RANGE 45 STEP Hourly PT Senior Lifeguard (PTSRL) 1 $11.58 PT Sports Center Coordinator (PTSC) 2 $12.16 PT Aquatics Office Assistant (PTAOA) 3 $12.77 4 $13.41 5 $14.08 RANGE 53 STEP Hourly PT Pool Manager (PTPMGR) 1 $12.46 2 $13.08 3 $13.73 4 $14.42 5 $15.14 RANGE 59 STEP Hourly PT Community Services Coordinator (PTCSC) 1 $13.73 2 $14.42 3 $15.14 4 $15.90 5 $16.70 CITY OF ROHNERT PARK - PAY RATES AND RANGES Miscellaneous Part -Time Hourly Positions Administrative/Office Hourly PT Administrative Assistant (PTAA) $10.50 - $28.50 PT Office Assistant (PT01) $10.00 - $19.00 PT Information Systems Assistant (PTIS) $20.00 - $25.00 PT Technical Advisor (PTTA) $14.25 - $47.50 Temporary Management Analyst (TMAN) $25.00 - $40.00 PT Administrative Intern (PTAI) $10.00 - $19.00 Community Services Hourly PT Custodian (PTC) $11.40 - $14.00 Development Services Hourly PT Building Inspector $31.15 - $37.86 Performing Arts Center Hourly PT Box Office Assistant (PTBA) $10.45 - $11.40 PT Assistant Box Office Manager (PTHBM) $10.00 - $12.00 PT Arts Center House Manager (PTHM) $10.00 - $12.00 PT Theater Technician (PTTT) $10.00 - $13.30 Public Safety Hourly PT Animal Shelter Assistant (ASA) $11.40 - $14.25 PT Community Services Leader (PTCSL) $10.00 - $11.88 PT Public Safety Records Clerk (PTPSRC) $15.00 - $20.00 Public Works Hourly Seasonal Maintenance Assistant (SMA) $11.40 - $14.00 Stipends by Unit Public Safety Amount/Percentage Euthanasia Certification 7% CITY OF ROHNERT PARK - PAY RATES AND RANGES Pensionable Stipends by Unit All Units Amount/Percentage Acting Pay 5%-10% *Longevity 2%-10% By Employment Contract Amount/Percentage POST Certification Pay (Director of Public Safety) - Executive 10% Confidential Amount/Percentage Bilingual $100/month Educational Incentive - BA/BS, MA/MS $50/month Rohnert Park Employees' Association (RPEA) Amount/Percentage Bilingual $100/month Educational Incentive - MA/MS $50/month Rohnert Park Public Safety Managers' Association (RPPSMA) Amount/Percentage POST Certification Pay (Commanders) - Supervisory 7.0% POST Certification Pay (Commanders) - Management 8.5% Rohnert Park Public Safety Officers' Association (RPPSOA) Amount/Percentage Acting Supervisor/Watch Commander 5%-10% Acting Lieutenant 10%-15% Bilingual 2.5% Canine Handler 3.0% Detective 5.0% Educational - AA/AS (Sergeant, PSO, CSO) 1.8% Educational - AA/AS (Dispatcher, Comm Sup) 2.4% Educational - BA/BS (Sergeant, PSO, CSO) 2.8% Educational - BA/BS (Dispatcher, Comm Sup) 3.6% EMT 2.0% Field Training Officer 5.0% Non -Sworn Training Officer 5.0% Fire Specialty 2.0% Fire Engineer 2.5% Fire Captain 4.0% *Fire Marshal 15.0% PSO Captain 3.0% Master Officer 5.0% Motorcycle Duty 3.0% **Intermediate POST Certification 4.5% **Advanced POST Certification 7.0% **POST Supervisory Certification (Sergeant) 9.0% POST Field Evidence Tech Certification (CSO) 2.5% Property Technician (CSO) 5.0% Shift Differential 5.0% Special/Extra Assignments 5.0% ***Uniform Allowance $240/year Service Employees' International Union (SEIU) Amount/Percentage Certification and License Program - Level 1 2.6% Certification and License Program - Level II 4.5% Certification and License Program - Level III 6.0% Educational Incentive Pay - Level I $75/month Educational Incentive Pay - Level II $100/month Educational Incentive Pay - Level III $135/month 'Inactive stipend; closed to new hires ""Only one POST stipend paid per employee "'Only pensionable for classic PERS members Meeting Date: Department: Submitted By: Prepared By: Agenda Title: ITEM NO. 6C2 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT May 24, 2016 Administration Darrin Jenkins, City Manager Bryce Atkins, Senior Analyst Approving an Agreement of Purchase and Sale and Joint Escrow Instructions for 435 Southwest Boulevard RECOMMENDED ACTION: Adopt a resolution of the City Council of the City of Rohnert Park authorizing and approving an Agreement of Purchase and Sale and Joint Escrow Instructions ("Agreement") with A & J Investments, LLC, and authorizing the mayor to execute the Agreement and the city manager take all other actions necessary to consummate the transaction contemplated by the resolution. BACKGROUND: Assembly Bill X1 26, as subsequently amended by AB 1484 (collectively, the "Dissolution Act") dissolved California's redevelopment agencies formed under the Community Redevelopment Law (Health and Safety Code Section 33000, et seq.). The Dissolution Act provided that the city, county, or city and county that authorized the creation of the redevelopment agency ("RDA") shall be the "successor agency" to the dissolved RDA, unless it elects not to serve as the successor agency. Additionally, the Dissolution Act provides that the city, county, or city and county that authorized the creation of the RDA may also elect to retain the housing assets and functions previously performed by the former RDA. The City of Rohnert Park adopted Resolution No. 2012-10 on January 10, 2012. The resolution declared that, effective February 1, 2012: 1) the City of Rohnert Park ("City"), acting in a separate legal capacity and as a separate public entity, would act as successor agency (the "Successor Agency") for the Community Development Commission of the City of Rohnert Park ("CDC"); and 2) the City would retain the housing assets and responsibility for performing the housing functions previously performed by the CDC. Under the Dissolution Act, all rights, powers, duties, obligations, and housing assets have been or shall be transferred to the City. The City prepared a Housing Asset List for the California Department of Finance ("DOF"), which was subsequently approved by the DOF via letter dated August 29, 2012. On December 1, 2014, the Oversight Board adopted Resolution No. OSB 2014-10, authorizing and directing the transfer of all former CDC housing assets to be transferred to the City. The Property was included on the Housing Asset Transfer List, and the Oversight Board resolution. The City currently possesses clear title to the Property. ITEM NO. 6C2 The City conducted a competitive process to select a broker to sell the Property, and North Bay Property Advisors ("Broker") was selected. The Broker placed the Property on the market, and received competitive bids. A & J Investments, LLC ("Buyer") made the highest offer. ANALYSIS: The purchase offer is for $469,086. There is an initial deposit of $14,000 with an increased deposit of $26,000 upon the completion of the due diligence period. The escrow period is 7 days after completion of all conditions precedent to conveyance of the Property, but no later than July 1, 2016. The terms of the agreement are the same as those Council has seen previously. OTHER OPTIONS CONSIDERED: 1. Council adopt the Resolution, entering into the Agreement with A & J Investments, LLC. Recommended. 2. There is an option to reject the offer and agreement. However, the terms are amenable to the efficient and effective disposition of the Property. Higher offers may or may not be realized if the property goes back onto the market for more offers. Not recommended. 3. There is also the option to amend the agreement terms. The general terms were produced by staff, in concert with our brokers, and accepted by the Buyer. Not recommended. ENVIRONMENTAL ANALYSIS: Section 15061(b)(3) of the CEQA Guidelines exempts from CEQA review activities that do not have the potential to cause significant effects on the environment. The transfer of ownership of the property from the City to the Buyer is exempt from CEQA under Section 15061(b)(3) because there is no possibility that the conveyance will have an effect on the environment. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact will consist of proceeds in the amount of $469,086 minus commissions, report costs, and other smaller costs that are deducted from the purchase price at the close of escrow. These proceeds are required to be deposited into the Low and Moderate Income Housing Asset Fund per the Dissolution Act. Department Head Approval Date: N/A City Manager Approval Date: 5/13/2016 City Attorney Approval Date: 5/11/2016 Finance Director Approval Date: 5/11/2016 Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A: Agreement of Purchase and Sale and Joint Escrow Instructions Between the City of Rohnert Park and A & J Investments, LLC. 2 RESOLUTION NO. 2016-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING AN AGREEMENT OF PURCHASE AND SALE AND JOINT ESCROW INSTRUCTIONS FOR 435 SOUTHWEST BOULEVARD WITH A & J INVESTMENTS, LLC AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AND TAKE ALL OTHER ACTIONS NECESSARY TO CONSUMMATE THE TRANSACTION CONTEMPLATED BY THIS RESOLUTION WHEREAS, the California state legislature enacted Assembly Bills xI 26 and 1484 (together, the "Dissolution Act") to dissolve and unwind the affairs of redevelopment agencies formed under the Community Redevelopment Law (Health and Safety Code Section 33000 et seq); and WHEREAS, the Dissolution Act, at Health and Safety Code Section 34176, provides that the city, county, or city and county that authorized the creation of the redevelopment agency may elect to retain the housing assets and functions previously performed by the former redevelopment agency; and WHEREAS, the City of Rohnert Park ("City") did so elect, by adoption of Resolution No. 2012-10 on January 10, 2012, and by Grant Deeds dated December 17, 2014, the Successor Agency to the Community Development Commission of the City of Rohnert Park transferred to the City the property located at 435 Southwest Boulevard ("Property"); and WHEREAS, A & J Investments, LLC ("Buyer") has submitted a proposal to the City to acquire the Property from the City, at fair market value, and the City desires to dispose of the Property, with the proceeds of the sale to be deposited in the City's Low and Moderate Income Housing Asset Fund as required pursuant to Health and Safety Code Section 34176(d); and NOW, THEREFORE, the City Council of the City of Rohnert Park does hereby resolve, determine, find and order as follows: Section 1. Recitals. The above referenced recitals are true and correct and are incorporated into and form a material part of this Resolution. Section 2. Environmental Review. The transfer of ownership of the property from the City to Buyer is exempt from CEQA review under CEQA Guidelines section 15061(b)(3) because there is no possibility for the conveyance to have an effect on the environment. Section 3. Approval of Agreement of Purchase and Sale and Joint Escrow Instructions; Authority of Mayor. The City Council hereby consents to the sale of the Property to A & J Investments, LLC. for a price of Four Hundred Sixty Nine Thousand Eighty Six Dollars ($469,086.00) and approves the Agreement of Purchase and Sale and Joint Escrow Instructions in substantially similar form as provided for in "Exhibit A", attached hereto and incorporated by this reference. The City Council authorizes the Mayor to execute said Agreement on behalf of the City of Rohnert Park subject to minor modifications as approved by the City Attorney. Section 4. Approval of Deed. The Mayor is hereby authorized and directed to execute a Grant Deed for and on behalf of the City of Rohnert Park, subject to the terms stated in the Agreement of Purchase and Sale and Joint Escrow Instructions and to the review and acceptance by the City Attorney. Section 5. Other Actions Authorized. Subject to review and acceptance by the City Attorney, the Mayor and City Manager, as appropriate, are hereby authorized and directed to take all action necessary or reasonably required to carry out, give effect to, and consummate the transactions contemplated by this Resolution and to take all action necessary in conformity therewith, including, but not limited to, entering into minor written amendments to the aforementioned agreement to alter deadlines therein for the benefit of the City. Section 6. Severability. If any action, subsection, sentence, clause or phrase of this Resolution shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this Resolution that can be given effect without the invalid provisions. DULY AND REGULARLY ADOPTED this 24th day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A, Agreement of Purchase and Sale and Joint Escrow Instructions Between the City of Rohnert Park and A & J Investments, LLC AHANOTU CALLINAN: STAFFORD: MACKENZIE AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: 2016-45 2 BELFORTE: AGREEMENT OF PURCHASE AND SALE AND JOINT ESCROW INSTRUCTIONS This Agreement of Purchase and Sale and Joint Escrow Instructions ("Agreement"), dated as of , 2016, ("Effective Date"), is between the THE CITY OF ROHNERT PARK, a California municipal corporation ("Seller"), and A & J INVESTMENTS, LLC, a California Limited Liability Corporation ("Buyer"). RECITALS A. The California state legislature enacted Assembly Bills xl 26 and 1484 (together, the "Dissolution Act") to dissolve and unwind the affairs of redevelopment agencies formed under the Community Redevelopment Law (Health and Safety Code Section 33000 et seq). B. The Dissolution Act, at Health and Safety Code Section 34176, provides that the city, county, or city and county that authorized the creation of the redevelopment agency may elect to retain the housing assets and functions previously performed by the former redevelopment agency. C. Seller did so elect, by adoption of Resolution No. 2012-10 on January 10, 2012, and by Grant Deeds dated December 17, 2014, the Successor Agency to the Community Development Commission of the City of Rohnert Park transferred to Seller the property located at 435 Southwest Boulevard and more particularly described on Exhibit A, attached hereto and incorporated herein by this reference (collectively, the "Property"). D. Buyer has submitted a proposal to Seller to acquire the Property from Seller, at fair market value, and Seller desires to so dispose of the Property, with the proceeds of the sale to be deposited in Seller's Low and Moderate Income Housing Asset Fund as required pursuant to Health and Safety Code Section 34176(d). E. On Septemberl 1, 2014, the Planning Commission of the City of Rohnert Park conducted a review pursuant to Government Code Section 65402 and determined that Seller's disposition of the Property to Buyer pursuant to the terms hereof is consistent with, and will facilitate implementation of the City of Rohnert Park General Plan. F. On , 2016, the City Council of the City of Rohnert Park ("City Council") considered and by Resolution No. approved Seller entering into this Agreement. AGREEMENT ARTICLE I PURCHASE AND SALE OF PROPERTY Section I.I. Incorporation of Recitals. Each of the recitals in Paragraphs A through F, inclusive, set forth above is incorporated herein by this reference. Section 1.2. Sale. Seller agrees to sell to Buyer, and Buyer agrees to purchase from Seller, on the terms and conditions set forth herein, the Property together with any and all rights, privileges and easements appurtenant thereto owned by Seller. Section 1.3. Purchase Price. The purchase price for the Property is Four Hundred Sixty Nine Thousand, Eighty Six Dollars ($469,086.00) ("Purchase Price"). The Purchase Price shall be paid to Seller at Closing, as defined in Section 6.2(a), in immediately available funds. The Purchase Price was determined based on a survey of comparable parcels and an evaluation of potential uses of the Property. Following Closing, as required by Health and Safety Code Section 34176(d), the net proceeds of the sale will be deposited into Seller's Low and Moderate Income Housing Asset Fund. Section 1.4. Deposit. Within five (5) days of the Effective Date, Buyer shall deliver into escrow a refundable Good Faith Deposit in the amount of Fourteen Thousand Dollars ($14,000.00) ("Good Faith Deposit"). The Good Faith Deposit shall serve as security for the performance of Buyer's obligations under this Agreement and shall be applied towards the Purchase Price at Closing, retained by Seller as liquidated damages or returned to Buyer, as provided below. Interest earned on the Good Faith Deposit, if any, shall be deemed to be a part of the Good Faith Deposit for all purposes hereunder. The Good Faith Deposit shall be returned to Buyer upon occurrence of any of the following: (i) prior to expiration of Buyer's Due Diligence Period and Buyer's acceptance of the condition of the Property, as set forth in Section 3.3, Buyer elects not to proceed with purchase of the Property; (ii) prior to Closing, all Buyer's Conditions Precedent to Conveyance, as set forth in Section 2.1 have not been satisfied or waived by Buyer; or (iii) Seller is in default under this Agreement following notice and expiration of applicable cure periods. IN THE EVENT BUYER DEFAULTS IN BUYER'S OBLIGATION TO PURCHASE THE PROPERTY WITHIN THE TIME AND IN THE MANNER SPECIFIED IN THIS AGREEMENT, AND SELLER IS READY, WILLING AND ABLE TO CLOSE THIS TRANSACTION, SELLER SHALL BE RELEASED FROM ALL OBLIGATIONS AT LAW OR IN EQUITY TO CONVEY THE PROPERTY TO BUYER. BUYER AND SELLER AGREE THAT IT WOULD BE IMPRACTICAL AND EXTREMELY DIFFICULT TO ESTIMATE THE AMOUNT OF DAMAGES SUFFERED BY SELLER BECAUSE OF SUCH DEFAULT; THAT THE GOOD FAITH DEPOSIT CONSTITUTES A REASONABLE ESTIMATE AND AGREED STIPULATION OF SUCH DAMAGES; THAT SELLER SHALL RETAIN SUCH SUM AS LIQUIDATED DAMAGES AS ITS SOLE AND EXCLUSIVE REMEDY IN THE EVENT OF BUYER'S DEFAULT, WAIVING ANY RIGHT TO SPECIFIC PERFORMANCE OR ANY OTHER REMEDY AT LAW OR IN EQUITY. Seller's Initials Buyer's Initials If this Agreement shall not have been theretofore cancelled or terminated, or the Good Faith Deposit shall not have been returned to Buyer or retained by Seller as liquidated damages, the Good Faith Deposit shall be credited against the Purchase Price at Closing. Section 1.5. Increased Deposit Within five (5) days of the end of the Due Diligence Period, as defined in Section 3.3 of this agreement, Buyer shall increase their Deposit ("Increased Deposit") by Twenty Six Thousand Dollars ($26,000.00), with the total deposit ("Total Deposit") amount being Forty Thousand Dollars ($40,000.00). The Total Deposit shall be applied towards the Purchase Price at Closing, and retained by Seller. Buyer agrees to sign escrow paperwork to immediately pass the funds of the Increased Deposit through to Seller. If Buyer fails to remove its conditions or close the transaction, the funds shall be non-refundable and Seller may use these funds at its discretion, with the exception that if the General Plan and land use designation change is not approved by the City Council pursuant to Section 2.1(f), the Total Deposit may be refundable if the Agreement is terminated solely for this cause. Interest earned on the Total Deposit, if any, shall be deemed to be a part of the Total Deposit for all purposes hereunder, and applied to the purchase price. ARTICLE II CONDITIONS Section 2.1. Buyer's Conditions Precedent to Conveyance. Buyer's obligation to purchase the Property is conditioned upon the following: (a) All of the representations and warranties made by Seller to Buyer pursuant to this Agreement shall be true and correct in all material respects as of the Closing date, as if made on such date. (b) Pursuant to Section 3.3, Buyer shall have completed its due diligence within the Due Diligence Period and provided written notice to Successor Agency that all aspects of the Property are acceptable to Buyer. (c) Seller shall have delivered each of the documents described in Section 6.3(a), prior to the Closing date. (d) Title Company (as defined in Section 6.1) shall have issued an irrevocable and unconditional commitment to issue the Title Policy (as defined in Section 4.3) upon recordation of the Grant Deed (as defined in Section 4.1). (e) Seller shall not be in material default of any of its obligations under this Agreement following notice and expiration of any applicable cure period. (f) Seller shall have amended the City of Rohnert Park's General Plan and land use designation for the Property from Public Institutional (P-1) to High Density Residential (R -H). The conditions precedent to conveyance set forth in this Section 2.1 ("Buyer's Conditions Precedent to Conveyance") are solely for the benefit of Buyer and may be waived only by Buyer. No such waiver shall be binding upon Buyer unless made in writing by an authorized representative of Buyer. Section 2.2. Seller's Conditions Precedent to Conveyance. Seller's obligation to sell the Property is conditioned upon the following: (a) All of the representations and warranties made by Buyer to Seller pursuant to this Agreement shall be true and correct in all material respects as of the Closing date, as if made on such date. (b) Buyer shall have delivered each of the items described in Section 6.3(b) prior to the Closing date, and shall have performed all of its obligations under this Agreement in accordance with the provisions hereof. (c) Buyer shall not be in material default of any of its obligations under this Agreement following notice and expiration of any applicable cure period. The conditions precedent to conveyance set forth in this Section 2.2 ("Seller's Conditions Precedent to Conveyance") are solely for the benefit of Seller and may be waived only by Seller. No such waiver shall be binding upon Seller unless made in writing by an authorized representative of Seller. ARTICLE III REPRESENTATIONS AND WARRANTIES, BUYER'S DUE DILIGENCE, AND DISCLAIMERS AND RELEASES Section 3.1. Representations and Warranties of Seller. Seller hereby makes the following representations and warranties. (a) Seller, as of the Effective Date, owns fee simple title to the Property. (b) There is no litigation, action, suit, arbitration, claims proceeding or governmental investigation in law or equity pending or, to Seller's actual knowledge, threatened, with respect to the Property or against Seller which would prevent Seller from performing its obligations hereunder, or which would have a material adverse effect on the Property or Buyer. (c) To the best of Seller's knowledge, Seller's execution, delivery and performance of its obligations under this Agreement will not constitute a default or a breach under any contract, agreement or order to which Seller is a party or by which it is bound. (d) To the best of Seller's knowledge, the governmental reports, notices, soils tests, environmental reports, plans, surveys, engineering reports, and other documents, information and data relative to the Property delivered or made available by Seller to Buyer pursuant to Section 3.3 below, represent all Seller Materials, as defined in Section 3.3 below, that are in Seller's possession or under Seller's control. (e) Each of the representations and warranties of Seller contained in this Section 3.1 is true as of the Effective Date, and shall be deemed remade by Seller and shall be true as of the Closing date. (f) To the best of Seller's knowledge, there is no aspect or condition of the Property which violates applicable laws, rules, regulations, codes, or covenants, conditions or restrictions, including, without limitation, applicable Environmental Laws (as defined below), nor have there been improvements or alterations made to the Property without a permit where one was required, nor is there any unfilled order or directive of any applicable governmental agency, or of any casualty insurance company that requires any work of investigation remediation, repair, maintenance or improvement to be performed on, at or to the Property, nor has any notice been given by any governmental entity of any violation of law or regulation that relates to the Property or of any proceeding which may result in the issuance of such notice and Seller is not aware of any such notice or proceedings, whether pending or threatened. As used herein, "Environmental Laws" means any laws, statutes, ordinances or regulations pertaining to health, industrial hygiene or the environment including, without limitation, CERCLA (Comprehensive Environmental Response, Compensation and Liability Act of 1980) and RCRA (Resources Conservation and Recovery Act of 1976). (g) Seller shall maintain the Property until Closing in a manner generally consistent with the manner in which Seller has maintained the Property prior to the date of this Agreement. (h) Prior to Closing, Seller will not violate or modify, orally or in writing, any lease, contract, understanding or any other agreements, or create any new leases or other agreements affecting the Property, except agreements relating to the demolition of the structures on the Property pursuant to accomplishing the requirement under Section 2.2(d), without Buyer's written approval. (i) To the best of Seller's knowledge, no person, except as disclosed by this Agreement or otherwise in writing to Buyer, has any right to possession of the Property. There exist no oral or written leases or rental agreements affecting all or any portion of the Property. 0) To the best of Seller's knowledge, there are no sums due, owing or unpaid for labor and materials furnished to the Property which might give rise to a mechanic's or materialman's lien. (k) Seller warrants herein that to the best of Seller's knowledge all copies of documents furnished to Buyer by Seller or Seller's representatives in connection with this transaction are true, correct and complete copies of the originals. (1) Except as set forth in any documents furnished to Buyer following the execution of this Agreement or otherwise actually discovered by Buyer during its investigation during the Due Diligence Period, to the best of Seller's knowledge, no Hazardous Materials (as defined in Section 3.3(f) below) have been released into the environment, or have been deposited, spilled, discharged, placed or disposed of at, on, near or under the Property, and the Property has not been used at any time by any person as a landfill or disposal site for Hazardous Materials or for garbage, waste or refuse of any kind. (m) Seller will convey fee simple title to Buyer subject only to the Permitted Exceptions, as defined in Section 4.2 below. Seller agrees not to create any new title exceptions following the Effective Date unless Buyer's written approval of such new exception(s) is first obtained. (n) From and after the date of this Agreement, and until the Closing or earlier termination of this Agreement, Seller shall not sell, assign or create any right, title or interest whatsoever in or to the Property or create or permit to exist any lien, encumbrance or charge thereon, other than the Permitted Exceptions, without promptly discharging the same prior to Closing, and Seller has no knowledge that there are any public improvements required or planned by any governmental agency having jurisdiction over the Property which will result in any charge being levied or assessed against the Property. (o) All references herein to "Seller's knowledge" means the current, actual knowledge of Darrin Jenkins ("Seller's Representative"), without any obligation of inquiry, and such term shall not include the knowledge of any other person or firm, it being understood by Buyer that (a) Seller's Representative was not involved in the operation of the Property before Seller's acquisition of the Property, (b) Seller's Representative is not charged with knowledge of any of the acts or omissions of predecessors in title to the Property or the management of the Property before Seller's acquisition of the Property, and (c) Seller's current actual knowledge shall not apply to, or be construed to include, information or material which may be in the possession of Seller generally or incidentally, but of which Seller's Representative is not actually aware. Section 3.2. Representations and Warranties of Buyer. Buyer represents and warrants to Seller as follows: (a) Buyer is a California Limited Liability Corporation. Buyer has full right, power and lawful authority to undertake all obligations of Buyer as provided herein and the execution, performance and delivery of this Agreement by Buyer has been fully authorized by all requisite company actions on the part of Buyer. (b) To the best of Buyer's knowledge, Buyer's execution, delivery and performance of its obligations under this Agreement will not constitute a default or a breach under any contract, agreement or order to which Buyer is a party or by which it is bound. (c) Buyer is not the subject of any bankruptcy proceeding. (d) There are no actions, suits, material claims, legal proceedings, or any other proceedings affecting the Buyer that would affect Buyer's authority to enter into and undertake all obligations under this Agreement. Each of the representations and warranties of Buyer contained in this Section 3.2 is true as of the Effective Date, and shall be deemed remade by Buyer and shall be true as of the date of Closing. The representations and warranties of Seller and Buyer contained herein shall survive for a period of two (2) years after the Closing (the "Survival Period"). Any claim which Buyer or Seller may have at any time against the other for a breach of any such representation or warranty, whether known or unknown, which is not asserted by written notice to the other within two months following the expiration of the Survival Period, and as to which a legal action has not been filed within five (5) months following the Survival Period, shall be deemed waived, unless otherwise agreed in writing by the parties. Section 3.3. Buyer's Due Diligence. Within Thirty (30) days following the Seller's notice that all known documents in possession of the City have been provided to Buyer ("Due Diligence Period"), Buyer shall have reviewed, inspected and investigated, at its expense, the Property, either independently or through agents of Buyer's choosing, including the following: (a) The size and dimensions of the Property. (b) The availability and adequacy of water, sewage, fire protection, and any utilities serving the Property. (c) All matters relating to title, including extent and conditions of title to the Property, taxes, assessments, and liens. (d) All legal and governmental laws, statutes, rules, regulations, ordinances, and restrictions or requirements concerning the use and development of the Property including zoning, use permit requirements and building codes. (e) Natural hazards, including flood plain issues, currently or potentially concerning or affecting the Property. (f) The physical, legal, economic and environmental condition and aspects of the Property, and all other matters concerning the conditions, use, sale or development of the Property, including any permits, licenses, engineers' reports and studies and similar information relating to the Property. Such examination of the condition of the Property may include examinations for the presence or absence of Hazardous Materials, as defined below, as Buyer deems necessary or desirable. The term "Hazardous Materials" means any and all substances, contaminants, chemicals, wastes, sewage, materials or emissions which are now or hereafter regulated, controlled, prohibited or otherwise affected by any present or future local, state or federal statute, ordinance, code, rule, regulation, order, decree, permit or other law now or hereafter in effect, including but not limited to (i) asbestos (including asbestos -containing materials); (ii) flammable, explosive, infectious, carcinogenic, mutagenic, or radioactive materials; (iii) petroleum or any substance containing or consisting of petroleum hydrocarbons (including gasoline, diesel fuel, motor oil, waste oil, grease or any other fraction of crude oil); (iv) paints and solvents; (v) lead; (vi) cyanide; (vii) DDT; (viii) printing inks; (ix) acids; (x) pesticides; (xi) ammonium compounds; (xii) polychlorinated biphenyls; (xiii) radon and radon gas; and (xiv) electromagnetic or magnetic materials, substances or emissions. (g) Any easements and/or access rights affecting the Property. (h) Any contracts and other documents or agreements affecting the Property. (i) All other matters of material significance affecting the Property. Within Seven (7) business days of the Effective Date, Seller shall deliver or make available to Buyer copies of all governmental reports, notices, soils tests, environmental reports, plans, surveys, engineering reports, and any other known material documents, information and data relative to the Property that are in Seller's possession or under Seller's control ("Seller Materials"). Prior to expiration of the Due Diligence Period Buyer shall provide written notice to Seller that it has approved or disapproved the physical, legal, economic and environmental condition and aspects of the Property, and all other matters concerning the legal status, condition, use, sale or development of the Property as set forth above in its sole and absolute discretion. If Buyer fails to notify Seller on or before the last day of the Due Diligence Period, that Buyer has approved the Property as provided above, Buyer shall be deemed to have elected to terminate this Agreement. Section 3.4. As -Is Conveyance. BUYER SPECIFICALLY ACKNOWLEDGES AND AGREES THAT SELLER IS SELLING AND BUYER IS PURCHASING THE PROPERTY ON AN "AS IS WITH ALL FAULTS" BASIS, CONDITION AND STATE OF REPAIR INCLUSIVE OF ALL FAULTS AND DEFECTS, WHETHER KNOWN OR UNKNOWN, AS MAY EXIST AS OF THE CLOSING, INCLUDING THE ENVIRONMENTAL CONDITIONS DESCRIBED ABOVE ("AS IS CONDITION") AND THAT, EXCEPT AS EXPRESSLY SET FORTH IN SECTION 3. 1, ABOVE, BUYER IS NOT RELYING ON ANY REPRESENTATIONS OR WARRANTIES FROM SELLER OR ANY OF SELLER'S ELECTED OFFICIALS, OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES, ATTORNEYS OR BROKERS (COLLECTIVELY, "SELLER PARTIES") AS TO ANY MATTERS CONCERNING THE PROPERTY. Section 3.5. Disclaimers. Buyer acknowledges and agrees that except as expressly set forth in this Agreement: (i) neither Seller, nor any Seller Party, has made any representations, warranties, or promises to Buyer, or to anyone acting for or on behalf of Buyer, concerning the condition of the Property or any other aspect of the Property; (ii) the condition of the Property has been independently evaluated by Buyer prior to the Closing; and (iii) any information, including Seller Materials, which Buyer has received or may hereafter receive from Seller or any Seller Party were and are furnished without warranty of any kind and on the express condition that Buyer has made its own independent verification of the accuracy, reliability and completeness of such information and that Buyer will not rely on any of the foregoing. Section 3.5. Waivers and Releases. Buyer hereby releases Seller from any and all manner of rights, liabilities, claims, actions, causes of action, suits, proceedings, demands, damages, costs, expenses (including attorney's fees and costs) or other compensation whatsoever, in law or equity, of whatever kind or nature, whether known or unknown, direct or indirect, foreseeable or unforeseeable, absolute or contingent that Buyer now has or may have or which may arise in the future arising out of, directly or indirectly, or in any way connected with (i) all warranties of whatever type or kind with respect to the physical or environmental condition of the Property, whether express, implied or otherwise, including those of fitness for a particular purpose or use; (ii) use, management, ownership or operation of the Property; (iii) the physical, environmental or other condition of the Property; (iii) the application of, compliance with or failure to comply with any Applicable Laws; (iv) Hazardous Materials; and (v) the As Is Condition (the foregoing are collectively referred to as "Claims"). By releasing and forever discharging the Claims, Buyer expressly waives any rights under California Civil Code Section 1542, which provides: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR." INITIALS: BUYER Notwithstanding the foregoing, the release and waiver of Claims set forth in this Section 3.5 shall not apply to any Claims arising from the sole active negligence or willful misconduct of Seller or from breaches by Seller of this Agreement (including but not limited to breaches of representations and warranties of Seller expressly set forth herein). The provisions of this Section 3.5 are a material portion of the consideration given by each party to the other in exchange for such party's performance under this Agreement and shall survive the Closing. ARTICLE IV CONVEYANCE AND TITLE Section 4.1. Conveyance. At the Closing, Seller shall convey title to the Property to Buyer by grant deed in a form substantially similar to that attached hereto as Exhibit B ("Grant Deed"), free of any possession or right of possession by any person except that of Buyer and subject only to those exceptions approved by Buyer pursuant to Section 4.2 below. Section 4.2. Review and Approval of Condition of Title. Within ten (10) days after the Date of Agreement, Buyer shall cause First American Title Company ("Title Company") to deliver to Buyer and to Seller a standard preliminary title report for the Property, together with legible copies of the documents underlying the exceptions set forth in the preliminary title report. Buyer shall have the right to reasonably approve or disapprove all exceptions. Buyer hereby approves the following exceptions which shall be referred to herein as the "Pre -Approved Exceptions": (a) the lien of any non -delinquent property taxes and assessments (which, if any exist, shall be prorated by the Title Company at Closing). Within fifteen (15) days after the Effective Date, Buyer shall give written notice to Seller of Buyer's approval or disapproval of any of the title exceptions, except the Pre -Approved Exceptions. Buyer's failure to give written disapproval of the exceptions within such time period shall be deemed Buyer's disapproval of the exceptions. If Buyer delivers notice of disapproval of any exceptions, Seller shall have the right, but not the obligation, to cause any disapproved exceptions to be removed within thirty (30) days after receiving such notice of disapproval (or until five (5) business days prior to Closing, if earlier than the expiration of such thirty (30) day period) or provide assurances satisfactory to Buyer, in its sole discretion, that such exceptions will be removed on or before the Closing. Failure to notify Buyer within such thirty (30) day (or shorter) period shall be deemed Seller's election not to remove the disapproved exceptions. Seller's election or deemed election not to remove any disapproved exceptions shall not be a default under this Agreement. If Seller cannot or does not elect to remove any of the disapproved exceptions within such thirty (30) day (or shorter) period, Buyer shall have five (5) business days after the expiration of such thirty (30) day (or shorter) period to either give Seller notice that Buyer elects, in its sole discretion, to proceed with the Closing, subject to the disapproved exceptions, or to give Seller notice that Buyer elects to terminate this Agreement, in which case neither party will have any further rights or obligations under this Agreement other than those obligations which survive termination hereof. The Pre -Approved Exceptions and other exceptions to title approved by Buyer as provided herein are hereinafter referred to as the "Permitted Exceptions." Subject to the Seller's representation and warranty in Section 3.1(m) not to create any new title exceptions following the Effective Date without Buyer's written approval, if any exceptions other than the Permitted Exceptions are reported by the Title Company after Buyer has approved the condition of title for the Property pursuant to the foregoing procedures, then any such new exception shall be subject to the same procedures for review and approval set forth above for the Permitted Exceptions. Section 4.3. Title Insurance. Concurrently with recordation of the Grant Deed, the Title Company shall issue to Buyer such policy of title insurance for the Property which at Buyer's option may be an ALTA extended coverage owner's policy ("Title Policy") as may be required by Buyer, and/or Buyer's lenders or other institutions that may be providing financing for the Project, together with such endorsements as are reasonably requested by Buyer and/or Buyer's lenders or other institutions, insuring that Buyer has a valid fee ownership interest in the Property, subject only to the Permitted Exceptions and other encumbrances expressly contemplated by this Agreement to be recorded at Closing. The premium for the Title Policy, plus any additional costs, including the cost of surveys, and any endorsements requested by Buyer shall be paid by Buyer. 10 ARTICLE V BROKERS AND EXPENSES Section 5.1. Brokers. Under separate agreements, Seller must pay Commercial Investment Real Estate, Inc., Doing Business As North Bay Property Advisors ("Seller's Broker") for its services as Seller's broker in this transaction, and Seller's Broker must pay Zephyr Real Estate ("Buyer's Broker") for its services as Buyer's broker in this transaction, pursuant to existing representation agreement as Seller's Broker. If any person other than Seller's Broker or Buyer's Broker brings a claim for a commission or finder's fee based upon any contact, dealings or communication with Buyer or Seller, then the party through whom such person makes his or her claim shall defend the other party ("Indemnified Party") from such claim, and shall indemnify the Indemnified Party and hold the Indemnified Party harmless from any and all costs, damages, claims, liabilities or expenses (including without limitation, reasonable attorneys' fees and disbursements) incurred by the Indemnified Party in defending against the claim. The provisions of this Section 5.1 shall survive the Closing or other termination of this Agreement. ARTICLE VI CLOSING AND ESCROW Section 6.1. Escrow Instructions. Within ten (10) days following execution of this Agreement, the parties shall open escrow and deposit an executed counterpart of this Agreement with First American Title Company, 400 "E" Street, Santa Rosa, CA 95404 ("Title Company"), and this instrument shall serve as the instructions to the Title Company as the escrow holder for consummation of the purchase and sale contemplated hereby. Seller and Buyer agree to execute such reasonable additional and supplementary escrow instructions as may be appropriate to enable the Title Company to comply with the terms of this Agreement; provided, however, that in the event of any conflict between the provisions of this Agreement and any supplementary escrow instructions, the terms of this Agreement shall control. Section 6.2. Closing. (a) "Closing" means the consummation of the purchase and sale of the Property as described herein as evidenced by the performance by each parry of its obligations hereunder, including the Title Company's recordation and delivery of the Grant Deed, delivery of the documents as set forth in this Agreement, Title Company's irrevocable and unconditional commitment to issue the Title Policy upon recordation of the Grant Deed, and the payment of the Purchase Price by Buyer. (b) The Closing hereunder shall be held and delivery of all items to be made at the Closing under the terms of this Agreement shall be made at the offices of the Title Company on the date which is within seven (7) days of completion of all conditions precedent to conveyance as set forth in Article II, but in no event later than July 1, 2016 ("Outside Closing Date"). Except as expressly provided above, the Outside Closing Date may not be extended without the prior written approval of both parties. 11 items: Section 6.3. Deposit of Documents. (a) At or before the Closing, Seller shall deposit into escrow the following (1) Documentary transfer taxes, if applicable, and Seller's customary share of the normal prorations; (2) Documentation of a credit towards the Purchase Price in the amount of the Total Deposit; (3) the duly executed and acknowledged Grant Deed conveying the Property to Buyer; (4) an executed affidavit pursuant to Section 1445(b)(2) of the Internal Revenue Code, and on which Buyer is entitled to rely, that Seller is not a "foreign person" within the meaning of Section 1445(f)(3) of the Internal Revenue Code; and (5) an executed California 597-W Certificate. (b) At or before Closing, Buyer shall deposit into escrow the following items: (1) an executed Preliminary Change of Ownership Report; and (2) funds necessary to close this transaction, including the Purchase Price, adjusted by a credit towards the Purchase Price in the amount of the Good Faith Deposit, any normal prorations, the Title Policy premium, all escrow fees and recording charges, and all other closing costs. Seller and Buyer shall each deposit such other instruments as are reasonably required by the Title Company or otherwise required to close the escrow and consummate the purchase and sale transaction in accordance with the terms hereof. Seller and Buyer hereby designate Title Company as the "Reporting Person" for the transaction pursuant to Section 6045(e) of the Internal Revenue Code and the regulations promulgated thereunder and agree to execute such documentation as is reasonably necessary to effectuate such designation. (c) Buyer shall be solely responsible for paying the following costs associated with the transfer of the Property: (i) the premium for the Title Policy, including any endorsements; (ii) all escrow fees and recording charges, (iii) Buyer's customary share of other normal prorations; (iv) all other closing costs; and (v) all of Buyer's due diligence expenses. Seller shall be solely responsible for paying the cost associated with a natural hazard zone disclosure report not -to -exceed One Hundred Fifty Dollars ($150.00) and the following costs associated with the transfer of the Property: (i) documentary transfer taxes, if required, and (ii) Seller's customary share of normal prorations. (d) Ad valorem taxes and assessments levied, assessed or imposed on the Property for any period prior to the Closing, if any, shall be paid by Seller. Ad valorem taxes 12 and assessments levied, assessed or imposed on the Property for the period after the Closing shall be paid by Buyer. (e) The provisions of this Section 6.3 shall survive the Closing. ARTICLE VII MISCELLANEOUS Section 7.1. Notices. Any notices required or permitted to be given hereunder shall be given in writing and shall be delivered (a) by certified mail, postage prepaid, return receipt requested, or (b) by a commercial overnight courier that guarantees next day delivery and provides a receipt, and such notices shall be addressed as follows: To Seller: City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94608-3517 Attention: City Manager With a copy to: Burke Williams & Sorensen, LLP 1901 Harrison Street, 9th Floor Oakland, California 94612 Attention: Michelle Marchetta Kenyon To Buyer: Jeffery Mazet 221 Gateway Road West, Suite 405 Napa, CA 94558 Phone: (707) 643-4580 jeffm@bhmconstruction.com or to such other address as either party may from time to time specify in writing to the other party. Any notice shall be effective only upon delivery or refusal to accept delivery by the intended recipient. Section 7.2. Assignments; Successors and Assigns. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party. Subject to the provisions of this Section 7.2, this Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. No assignment shall release the assigning party from its obligations or liabilities hereunder accruing prior to the date of such assignment. Buyer may assign the contract, upon written request by Buyer and written approval of Seller 13 Section 7.3. Right of Entry. Prior to the Effective Date, Seller has provided, and after the Effective Date shall continue to provide, Buyer with reasonable access to the Property and the records of Seller relating thereto. Without limiting the foregoing, prior to any entry to perform any invasive on- site testing, Buyer shall give Seller written notice thereof, including the identity of the company or persons who will perform such testing and the proposed scope of the testing. Seller or its representative may be present to observe any testing (whether or not invasive) or other inspection performed on the Property. Buyer shall maintain, and shall assure that its contractors maintain public liability and property damage insurance in amounts and in form and substance adequate to insure against all liability of Buyer and its agents, employees or contractors, arising out of any entry or inspections of the Property pursuant to the provisions hereof, and Buyer shall provide Seller with evidence of such insurance coverage upon request by Seller, with a minimum general liability insurance coverage amount of Two Million Dollars ($2,000,000.00), and name the Seller as additional insured. Buyer shall indemnify and hold Seller harmless from and against any costs, damages, liabilities, losses, expenses, liens or claims (including, without limitation, reasonable attorney's fees), arising out of or relating to any entry on the Property by Buyer, its agents, employees or contractors in the course of performing the inspections, testings or inquiries provided for in this Agreement. Buyer agrees to keep the Property free from any liens arising out of any work performed, materials furnished or obligations incurred by or on behalf of Buyer or Buyer's agents, employees or contractors with respect to any inspection or investigation of the Property. Seller shall have the right to post a Notice of Non -Responsibility on the Properties. If any such lien at any time shall be filed, Buyer shall cause the same to be discharged of record within ten (10) days thereafter by satisfying the same or, if Buyer, in its discretion and in good faith determines that such lien should be contested, by recording a bond or providing title insurance insuring over such lien. Failure by Buyer to discharge or bond over or provide title insurance over such lien shall be a material breach of this Agreement and Seller may terminate this Agreement and pursue such other rights and remedies against Buyer as may be available at law or in equity. Buyer's indemnity obligations under this Section 7.3 shall survive the Closing or other termination of this Agreement. Section 7.4. Default; Remedies The failure by any party to perform any obligation under this Agreement, if the failure has continued for a period of thirty (30) days after the other party demands in writing that the defaulting party cure the failure, shall be deemed a default hereunder. If, however, by its nature the failure cannot be cured within thirty (30) days, the defaulting party may have a longer period as is necessary to cure the failure, in any event not to exceed sixty (60) days, provided, however, such extended cure period shall be conditioned upon the defaulting party promptly commencing to cure within the thirty (30) day period and thereafter diligently completing the cure. Upon the occurrence of an event of default by Buyer, Seller, subject to the terms of Section 1.4, shall be entitled to retain the Good Faith Deposit as liquidated damages. Upon the occurrence of an event of default by Seller, Buyer may either institute an action for specific performance or other equitable relief to compel sale of the Property to Buyer on the terms set forth herein or Buyer may opt to terminate this Agreement by written notice to Seller in which case the Good Faith Deposit shall be immediately returned to Buyer upon unilateral demand to 14 the Title Company. Except as provided in Section 1.4, neither party shall be entitled to any monetary damages, and each party hereby waives any and all rights to recover consequential or special damages arising directly or indirectly from a breach of this Agreement by the other party. Section 7.5. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to its choice of laws rules. Section 7.6. Interpretation of Agreement. Each party has received independent legal advice from its attorneys with respect to the advisability of executing this Agreement and the meaning of the provisions hereof. The provisions of this Agreement shall be construed as to their fair meaning, and not for or against any party based upon any attribution to such party as the source of the language in question. The article, section and other headings of this Agreement are for convenience of reference only and shall not be construed to affect the meaning of any provision contained herein. Where the context so requires, the use of the singular shall include the plural and vice versa and the use of the masculine shall include the feminine and the neuter. The term "person" shall include any individual, partnership, joint venture, corporation, trust, unincorporated association, any other entity and any government or any department or agency thereof, whether acting in an individual, fiduciary or other capacity. The words "include" and "including" shall in all instances be interpreted as though followed by the words "without limitation." Section 7.7. Amendments. This Agreement may be amended or modified only by a written instrument signed by Buyer and Seller and duly authorized by the City Council. Section 7.8. No Partnership. The relationship of the parties hereto is solely that of Seller and Buyer with respect to the Property and no joint venture, other partnership or agency relationship exists between the parties hereto. Neither party has any fiduciary relationship hereunder to the other. Section 7.9. No Third Party Beneficiary. The provisions of this Agreement are not intended to benefit any third parties. Section 7.10. Joint and Several Liability. If Buyer consists of more than one person or entity the liability of such persons and entities shall be joint and several. Section 7.11. Limitation of Liability. Buyer acknowledges and agrees that no member, official or employee of Seller shall be personally liable to Buyer, or any successor in interest, in the event of any default or breach by 15 City, or for any amount which may become due to Buyer or its successors, or on any obligations under the terms of this Agreement. Section 7.12. Recordation; Actions to Clear Title. Prior to Closing Buyer shall not record this Agreement, any memorandum of this Agreement, any assignment of this Agreement or any other document which would cause a cloud on the title to the Property. If Buyer fails to complete its purchase of the Property for any reason, or if this Agreement shall terminate for any reason not solely due to Seller's default hereunder, then Buyer, at no cost to Seller, shall promptly execute, acknowledge and deliver to Seller, all within thirty (30) days after written request from Seller, a quitclaim deed, in recordable form, in favor of Seller, and any other documents requested by Seller to remove any cloud on title to the Property that may exist as the result of the existence of this Agreement or any escrow relating to this Agreement. In the event Buyer fails to so execute and deliver any such document, Buyer shall pay all losses, damages, costs and expenses, including, but not limited to, Seller's reasonable attorneys' fees, incurred in connection with Buyer's breach of its obligations under this Section 7.12, including interest, carrying costs associated with the Property from the date of Buyer's failure to comply with this Section 7.12 and costs of clearing any such cloud on title. Section 7.13. Severability. If any term, covenant, condition or provision of this Agreement, or the application thereof to any person or circumstance, to any extent shall be held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the terms, covenants, conditions or provisions of this Agreement, or the application thereof to any person or circumstance, shall remain in full force and effect and in no way shall be affected, impaired or invalidated thereby; except that if the court which determines the provision to be invalid also determines such provision to be of such materiality as to make enforcement of the remaining terms inequitable, then this Agreement shall terminate. Section 7.14. Waiver of Covenants, Conditions or Remedies. The waiver by one party of the performance of any covenant, condition or promise under this Agreement shall not invalidate this Agreement, nor shall it be considered a waiver by it of any other covenant, condition or promise under this Agreement. The waiver by either or both parties of the time for performing any act under this Agreement shall not constitute a waiver of the time for performing any other act or an identical act required to be performed at a later time. The exercise of any remedy provided in this Agreement shall not be a waiver of any consistent remedy provided by law, and the provision in this Agreement for any remedy shall not exclude other consistent remedies unless they are expressly excluded. Section 7.15. Termination. This Agreement may be terminated: (i) by Buyer, if prior to expiration of Buyer's Due Diligence Period, Buyer elects not to proceed with purchase of the Property; (ii) by Buyer, if prior to Closing Buyer's Conditions Precedent to Conveyance have not been satisfied or waived; (iii) by Seller, if prior to Closing Seller's Conditions Precedent to Conveyance have not been satisfied or waived; (iv) if there is an uncured default, by written notice from the party not in 16 default pursuant to Section 7.4; (v) if there is a failure of an express condition (which is not waived by the party whom the condition benefits) by written notice from the party whom the condition benefits; or (vi) by either parry if escrow fails to close by the Outside Closing Date set forth in Section 6.2(b). The party wishing to terminate the Agreement must provide the other party with written notice of termination. Section 7.16. Cooperation in the Event of Third -Party Legal Challenge. Seller and Buyer shall cooperate in the event of any legal action instituted by a third party or other governmental entity or official challenging the validity of this Agreement. To the extent that Buyer determines to contest such litigation challenges, Buyer shall reimburse Seller, within ten (10) days following Seller's written demand therefor which may be made from time to time during the course of such litigation, all costs incurred by Seller in connection with the litigation challenge, including Seller's administrative, legal and court costs, provided that Seller shall either: (a) elect to joint representation by Buyer's counsel; or (b) retain an experienced litigation attorney, require such attorney to prepare and comply with a litigation budget, and present such litigation budget to Buyer prior to incurring obligations to pay legal fees in excess of $10,000. Buyer further agrees to indemnify and hold Seller harmless from and against any and all claims for recovery of the third party's litigation expenses, including attorney's fees. If Buyer elects, in its sole and absolute discretion, not to contest such litigation challenges, then Seller shall have no obligation to contest such challenges. Buyer's obligations under this Section 7.16 shall survive the Closing or other termination of this Agreement. Section 7.17. Time. Time is of the essence in the performance of each of the parties' respective obligations contained herein. Section 7.18. Entire Agreement. This Agreement, including the Exhibits hereto, contains all representations, warranties and covenants made by Buyer and Seller and constitutes the entire understanding between the parties hereto with respect to the subject matter hereof. Any prior correspondence, memoranda or agreements are replaced in total by this Agreement together with the Exhibits hereto. Section 7.19. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. Section 7.20. Exhibits. All exhibits to which reference is made in this Agreement are deemed incorporated in this Agreement. [SIGNATURES ON FOLLOWING PAGE] 17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date. SELLER: City of Rohnert Park Dated: , 2016 By: Gina Belforte, Mayor ATTEST: JoAnne M. Buergler, City Clerk APPROVED AS TO FORM: 52 City Attorney Dated: , 2016 BUYER: By: Jeffery Mazet, Partner 18 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY BEING A PORTION OF COTATI RANCHO, LOCATED IN THE CITY OF ROHNERT PARK IN SONOMA COUNTY, CALIFORNIA AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT WHICH BEARS N 250 39' 10" W. 376.04 FEET FROM THE NORTHEASTERLY CORNER OF LOT 3 IN BLOCK 2 OF ROHNERT PARK SUBDIVISION NO 3, UNIT B, AS SAID SUBDIVISION IS RECORDED IN BOOK 85 OF MAPS, PAGES 1, 2 AND 3 SONOMA COUNTY RECORDS; THENCE FROM THE POINT OF BEGINNING S. 640 20' 50" W. 149.00 FEET; THENCE N. 250 39' 10" W. 153.27 FEET; THENCE N. 440 17' 52" W. 44.37 FEET TO A POINT ON THE SOUTHERLY LINE OF SOUTHWEST BOULEVARD; THENCE ALONG SAID SOUTHERLY LINE, FROM A TANGENT WHICH BEARS N. 450 42'08" E., AROUND A CURVE TO THE LEFT WITH A RADIUS OF 790.00 FEET, THROUGH AN INTERNAL ANGLE OF 8° 42' 11 ", A LENGTH OF 120.00 FEET; THENCE LEAVING THE SAID SOUTHERLY LINE OF SOUTHWEST BOULEVARD, S. 530 00' 03" E., 115.00 FEET; THENCE S. 25° 39' 10" E., 140.00 FEET TO THE POINT OF BEGINNING. APN: 143-370-010 EXHIBIT A EXHIBIT B FORM OF GRANT DEED RECORDING REQUESTED BY Title Insurance Company AND WHEN RECORDED MAIL TO: Attention: (Space Above This Line for Recorder's Use Only) [Exempt from recording fee per Gov. Code § 27383] GRANT DEED For valuable consideration, the receipt of which is hereby acknowledged, The CITY OF ROHNERT PARK, a California municipal corporation ("Grantor"), hereby grants to , a ("Grantee"), all of Grantor's right, title, and interest in the real property described in Attachment 1 attached hereto and incorporated herein ("Property"). Cd7101 IC" City of Rohnert Park Dated: , 201_ By: [FORM— Do NOTEXECUTE] Mayor [signature must be notarized] ATTEST: , City Clerk APPROVED AS TO FORM: City Attorney EXHIBIT B ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) ss County of Sonoma ) On , before me, , (Name of Notary) notary public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Notary Signature) EXHIBIT B �R7,iF(33�"�71P- ITEM NO. 6C3 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Administration Submitted By: Darrin Jenkins, City Manager Prepared By: Bryce Atkins, Senior Analyst Agenda Title: Approving and Adopting the Plans and Specifications for Structure Demolition at 100 Avram Avenue, 120 Avram Avenue, and 6750 Commerce Boulevard (Project Number 2016-02); Awarding the Contract to AFM Environmental, Inc.; Finding the Project Exempt from CEQA; and Amending Task Order No. 2016-01 with GHD, Inc. RECOMMENDED ACTION: Adopt a Resolution Approving and Adopting the Plans and Specifications for Structure Demolition at 100 Avram Avenue, 120 Avram Avenue, and 6750 Commerce Boulevard (Project Number 2016-02) ("Project"); Awarding the Contract to AFM Environmental, Inc.; Finding the Project Exempt from CEQA; and Amending Task Order No. 2016-01 with GHD, Inc. BACKGROUND: The City of Rohnert Park ("City") is disposing of former redevelopment housing assets, including the properties of 6750 Commerce Avenue, 100 Avram Avenue, and 120 Avram Avenue (collectively, the "Property"). The City prepared a Housing Asset List for the California Department of Finance ("DOF"), which was subsequently approved by the DOF via letter dated August 29, 2012. On December 1, 2014, the Oversight Board adopted Resolution No. OSB 2014-10, authorizing and directing the transfer of all former CDC housing assets to be transferred to the City. The Property was included on the Housing Asset Transfer List, and the Oversight Board resolution. The City currently possesses title to the Property. The City entered into an Agreement of Purchase and Sale and Joint Escrow Instructions ("PSA") with Deer Path Management, Inc. ("Buyer") to purchase the land for a high-density residential development, effective April 12, 2016. As part of the PSA, the City is required to demolish the three dilapidating structures on the Property before the Buyer's due diligence period may end, and the sale closes. The City engaged the services of GHD, Inc., through Task Order No. 2016- 01 to develop engineered demolition plans for the three structures, preparing the bid plans and specifications being considered by Council this evening. ANALYSIS: An invitation to bid was mailed to trade journals and posted on the City's website on April 20, 2016, and published in the Press Democrat on May 5, 2016. 1 ITEM NO. 60 The engineer's estimate for the project was $546,657. On May 18, the City received three bids listed as follow: Contractor Bid Amount AFM Environmental, Inc. $380,240 Daniel O. Davis, Inc. $415,868 AMPCO Contracting, Inc. $856,279 Staff reviewed the bids for responsiveness and contractor responsibility and recommends award to AFM Environmental, Inc. with a bid of $380,240. The contractor is found to be responsible and responsive. Staff is also seeking to amend Task Order No. 2016-01 with GHD, Inc. ("Task Order") to incorporate additional engineering services during the demolition project, including monitoring the abatement of hazardous materials, and reporting that all such materials have been removed, as well as some project management activities during the Project. The Task Order and first amendment were approved at the staff level for a combined amount of $45,675.00. The additional work being needed will cost an additional $25,594.00, bringing the total amended contract amount to $71,269.00 if approved. The proposed resolution, if approved, would enact these above requests. ENVIRONMENTAL ANALYSIS: The scope of work entails demolition of three deteriorating structures. The project includes abatement of hazardous materials and demolition of the structures. It is therefore categorically exempt from the California Environmental Quality Act ("CEQA") under the CEQA Guidelines sections 15301 (Existing Facilities). This exemption applies to projects involving existing facilities. The key consideration is whether the project involves negligible or no expansion of an existing use. Subsection (1) specifically describes "Demolition and removal of individual small structures". Therefore this project qualifies for the identified exemption and no further environmental review is required. OPTIONS CONSIDERED: None. The recommended action is necessary to allow for the demolition of the buildings and subsequent sale of the subject properties, pursuant to the PSA that was adopted by Council. STRATEGIC PLAN: This project assists in meeting the following goal and implementation step of the City's Strategic Plan: Goal B-1: Implement the Economic Development Plan Implementation Step 4: Sell Avram properties - This demolition project is a requirement to close the sale and satisfy this Strategic Plan goal implementation step. FISCAL IMPACT/FUNDING SOURCE: $462,870 from the Low and Moderate Income Housing Asset Fund (LMIHAF) for the contract award to AFM Environmental; a 15% allowance for change orders for the city manager, and Addendum No. 2 to Task Order 2016-01 with GHD, Inc. 2 ITEM NO. 60 Department Head Approval Date: N/A City Manager Approval Date: 5/10/2016 Finance Director Approval Date: 5/10/2016 City Attorney Approval Date: 5/09/2016 Attachments (list in packet assembly order): 1. Resolution Approving and Adopting the Plans and Specifications for Structure Demolition at 100 Avram Avenue, 120 Avram Avenue, and 6750 Commerce Boulevard (Project Number 2016-02); Awarding the Contract to AFM Environmental, Inc.; Finding the Project Exempt from CEQA; and Amending Task Order No. 2016-01 with GHD, Inc. 2. Resolution Exhibit A - Construction Contract Agreement 3. Resolution Exhibit B — Amendment No. 2 to GHD Task Order No. 2016-01 ATTACHMENT 1 RESOLUTION NO. 2016-46 A RESOLUTION APPROVING AND ADOPTING THE PLANS AND SPECIFICATIONS FOR STRUCTURE DEMOLITION AT 100 AVRAM AVENUE, 120 AVRAM AVENUE, AND 6750 COMMERCE BOULEVARD (PROJECT NUMBER 2016-02); AWARDING THE CONTRACT TO AFM ENVIRONMENTAL, INC.; FINDING THE PROJECT EXEMPT FROM CEQA; AND AMENDING TASK ORDER NO. 2016-01 WITH GHD, INC. WHEREAS, the Structure Demolition at 100 Avram Avenue, 120 Avram Avenue, and 6750 Commerce Boulevard (Project Number 2016-02 and hereinafter "Project") includes the demolition of three existing structures at the above addresses; and WHEREAS, the plans and specifications for the Project were prepared by GHD, Inc. ("Consultant") through Task Order No. 2016-01 and reviewed in-house; and WHEREAS, staff has determined that additional construction engineering work is needed from Consultant that includes hazardous material abatement monitoring and additional project management in excess of the amount authorized under Task Order No. 2016-01, as amended by Amendment No. 1; and, WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the city's purchasing functions shall be governed by the city's purchasing policy; and WHEREAS, an invitation to bid was mailed to various trade journals and posted on the City's website on April 20, 2016 and published on May 5, 2016 in the Press Democrat, for the Project; and WHEREAS, three bids were received on the bid opening date of May 18, 2016; and WHEREAS, Development Services staff determined that AFM Environmental, Inc. submitted the lowest cost bid and is the lowest responsive and responsible bidder with a bid amount of $380,240; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: 1. The above recitals are true and correct and material to this Resolution. 2. The plans and specifications for the Structure Demolition at 100 Avram Avenue, 120 Avram Avenue, and 6750 Commerce Boulevard Project No. 2016-02 are hereby approved and adopted. 3. The City Council finds that the Project is exempt from review under the California Environmental Quality Act ("CEQA") because the scope of the project is demolition of existing buildings, and is therefore categorically exempt under CEQA Guidelines section 15301 (Existing Facilities), and therefore directs staff to file a Notice of Exemption for the project. 4. In making its findings, the City Council relied upon and hereby incorporates by reference all of the bid materials, correspondence, staff reports and all other related materials. 5. In accordance with California Public Contract Code Section 20160 and following any other applicable laws, the City Council of the City of Rohnert Park hereby finds the bid of AFM Environmental, Inc. for the Project to be the lowest, responsive bid and waives any irregularities in such bid in accordance with applicable law. 6. The City Manager is hereby authorized and directed to execute the contract with AFM Environmental, in substantially similar form to Exhibit A, which is attached hereto and incorporated by this reference, subject to minor modification by the City Manager or City Attorney, for the sum of the base bid for the amount of $380,240 for construction of the Project in accordance with the bid documents and applicable law upon submission by AFM Environmental, Inc., of all documents required pursuant to the Project bid documents. 7. The City Manager is hereby authorized to execute change orders in an amount not to exceed 15% of the base bid or $57,036. 8. The City Council hereby authorizes Amendment No. 2 to Task Order No. 2016-01 with GHD, Inc. in substantially similar form to Exhibit B, which is attached hereto and incorporated by this reference, subject to minor modification by the City Manager or City Attorney, for the total, amended sum of $71,269.00. 9. City staff is hereby directed to issue a Notice of Award to AFM Environmental, Inc. for this project. 10. This Resolution shall become effective immediately. 11. All portions of this resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Rohnert Park hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional. DULY AND REGULARLY ADOPTED this 24th day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachments: Exhibit A: Construction Contract Agreement Exhibit B: Amendment No. 2 to Task Order 2016-01 AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (2) 2016-46 CONTRACT STRUCTURE DEMOLITION AT 100 AVRAM AVENUE, 120 AVRAM AVENUE AND 6750 COMMERCE BOULEVARD, ROHNERT PARK, CA PROJECT PROJECT NO. 2016-02 THIS AGREEMENT, made and entered into this day of 20by and between hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". WITNESSETH: WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor must perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more particularly described in the Resolution adopted by the City Council of said City on <<MONTH DAY, YEAR>>, the items and quantities of which are more particularly set forth in the Contractor's bid therefor on file in the office of the City Clerk, except work to be performed by subcontractors as set forth in the Contractor's bid and for which the Contractor retains responsibility. 2. Time of Performance and Liquidated Damages: The Contractor must begin work within fifteen (15) calendar days after official notice by the City Engineer to proceed with the work and must diligently prosecute the same to completion within fifty (50) working days of that Notice. The Contractor acknowledges and agrees that time is of the essence with respect to Contractor's work and that Contractor shall diligently pursue performance of the work. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council must have authorized, the Contractor must pay to the City liquidated damages in the amount of FIVE HUNDRED DOLLARS ($500) per day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of $XXX,XXX. 4. Component Parts and Interpretation: This contract must consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-18 LA #4834-0043-9827 v1 part hereof by reference thereto: a) This Agreement b) Notice Inviting Sealed Proposals C) Instruction and Information to Bidders d) Accepted Proposal, with all attachments and certifications e) Faithful Performance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Design Standards j) Plans, Profiles and Detailed Drawings In the event of conflict between these documents, the following order of precedence will govern: this contract; change orders; supplemental agreements and approved revisions to plans and specifications; special conditions; standard specifications; detail plans; general plans; standard plans; reference specifications. In the absence of a controlling or contrary provision in the foregoing, the Standard Specifications (2010 edition) of the California Department of Transportation shall apply to this project. 5. hiclepezident Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor's officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City. 6. Prevailing Wages: Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract will be on file in, and available at, the office of the Director at 601 Carmen Drive, Camarillo, California 93010. Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records. Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor may forfeit as a penalty to City up to $200.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate. Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-19 LA 44834-0043-9827 v 1 Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice's work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations. If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis -Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following). 7. Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810 and following, eight hours of labor constitutes a legal day's work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. 8. Apprentices: Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any Subcontractor under him. Section 1777.5, as amended, requires the Contractor or Subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or B. When the number of apprentices in training in that area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the assignment of an apprentice to any work performed under a public works Contract would create a condition which would jeopardize his life or the life, safety, or property of fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman, or Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-20 LA #4834-0043-9827 v1 E. When the Contractor provides evidence that he employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship program if he employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions. The Contractor and any Subcontractor under him must comply with the requirements of Section 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. . Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor must not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 10. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and must for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self- insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 11. Indemnity and Insurance: To the fullest extent permitted by law, Contractor must indemnify, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor's activities hereunder, including the activities of other persons employed or utilized by Contractor including subcontractors hired by the Contractor in the performance of this Agreement excepting liabilities due to the active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and must continue to bind the parties after termination/completion of this Agreement. Contractor shall procure and maintain throughout the time for performance of the work under this Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-21 LA #4834-0043-9827 v1 Contract the insurance required by the Special Provisions. The requirement that Contractor procure and maintain insurance shall in no way be construed to limit the Contractor's duty to indemnify City as provided in the paragraph above. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 12. City Right of Termination and Right to Complete the Work. The City may terminate the Contract when conditions encountered during the work make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of any of the following is a default by Contractor under this Contract: A. Contractor refuses or fails to prosecute the Work or any part thereof with such diligence as will insure its completion within the time specified or any permitted extension. B. Contractor fails to complete the Work on time. C. Contractor is adjudged bankrupt, or makes a general assignment for the benefit of creditors, or a receiver is appointed on account of Contractor's insolvency. D. Contractor fails to supply enough properly skilled workers or proper materials to complete the Work in the time specified. E. Contractor fails to make prompt payment to any subcontractor or for material or labor. F. Contractor fails to abide by any applicable laws, ordinances or instructions of City in performing the Work. G. Contractor breaches or fails to perform any obligation or duty under the Contract. Upon the occurrence of a default by Contractor, the Director will serve a written notice of default on Contractor specifying the nature of the default and the steps needed to correct the default. Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory arrangements acceptable to City for the correction or elimination of such default are made, as determined by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case, Contractor will not be entitled to receive any further payment, except for Work actually completed prior to such termination in accordance with the provisions of the Contract Documents. In event of any such termination, City will also immediately serve written notice of the termination upon Contractor's surety. The surety will have the right to take over and perform pursuant to this Contract; provided, however, that if the surety does not give City written notice of its intention to take over and perform this Contract within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable to City for any and all excess costs or other damages incurred by City in completing the Work. Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-22 LA #4834-0043-9827 v1 If City takes over the Work as provided in this Section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary for the completion of the Work. 13. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section must include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor must be the beneficial owner of any securities substituted for moneys withheld and must receive any interest thereon. Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for in Section 22300 for securities deposited by the Contractor. Upon satisfactory completion of the Contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section. Any escrow agreement entered into pursuant to this section must contain as a minimum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash in case of the default of the Contractor; and C. The termination of the escrow upon completion of the contract. 14. General Provisions A. Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations. B. Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City's sole discretion since the experience and qualifications of Contractor were material considerations for this Contract. C. Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties. D. Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-23 LA #4834-0043-9827 v1 under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract. E. Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void. F. Counterparts, Facsimile or other Electronic Signatures. This Contract may be executed in several counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. Amendments to this Contract will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature. G. Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract. H. Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party. I. Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision. J. Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the Northern District of California. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK <<CONTRACTOR>> City Manager Date Name/Title Date Per Resolution No <<RESO #>>adopted by the Rohnert Park City Council at its meeting of «Month»«Day>>,«Year» ATTEST: APPROVED AS TO FORM: City Clerk City Attorney Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-24 LA #4834-0043-9827 vl INSURANCE Bidder's attention is directed to the following insurance forms and to Section 2.03 of the Special Provisions, located on Pages 2-1 through 2-6 in the Special Provisions section. It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. Failure to comply strictly with the insurance requirements may result in forfeiture of the bid security and withdrawal of the bid proposal. Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-25 LA #4834-0043-9827 v1 CERTIFICATE OF INSURANCE ISSUE DATE MM/DD/YY) CITY OF ROHNERT PARK (the "City") PRODUCER THIS CERTIFICATE OF INSURANCE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. BEST'S COMPANIES RATING COMPANY LETTER A COMPANY LETTER B INSURED COMPANY LETTER C COMPANY LETTER D COMPANY LETTER E THIS 15 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVEN BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION ALL LIMITS IN THOUSANDS LTR DATE (MM/DD/YY) DATE (MM/DD/YY) GENERALAGGREGATE $ GENERAL LIABILITY PRODUCTS-COMP/OPS AGGREGATE $ COMMERCIAL GENERAL LIABILITY PERSONAL 8 ADVERTISING INJURY $ CLAIMS MADE OCCUR, EACH OCCURRENCE $ OWNER'S 8 CONTRACTOR'S PROT. FIRE DAMAGE (Any one fire) $ OTHER MEDICAL EXPENSE (Any one person) $ COMBINED AUTOMOBILE LIABILITY SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ BODILY INJURY HIRED AUTOS NON -OWNED AUTOS (Per accident) $ GARAGE UABIUTY - _ - PROPERTY DAMAGE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA AGGREGATE $ OTHER THAN UMBRELLA FORM STATUTORY WORKER'S COMPENSATION EACH ACCIDENT $ AND DISEASE -POLICY LIMIT $ EMPLOYERS' LIABILITY DISEASE -EACH EMPLOYEE $ PROPERTY INSURANCE AMOUNT OF INSURANCE COURSE OF CONSTRUCTION $ DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/RESTRICTIONS/SPECIAL ITEMS THE FOLLOWING PROVISIONS APPLY: 1. None of the above-described policies will be canceled until after 30 days' written notice has been given to the City at the address indicated below. 2. The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are added as insureds on all liability insurance policies listed above. 3. It is agreed that any insurance or self-insurance maintained by the City will apply in excess of and not contribute with, the insurance described above. 4. The City is named a loss payee on the property insurance policies described above, if any. 5. All rights of subrogation under the property insurance policy listed above have been waived against the City. 6. The workers' compensation insurer named above, if any, agrees to waive all rights to subrogation against the City for injuries to employees of the insured resulting from work for the City or use of the City's premises or facilities. AUTHORIZED REPRESENTATIVE CERTIFICATE HOLDER/ADDITIONAL INSURED CITY OF ROHNERT PARK SIGNATURE 130 AVRAM AVENUE TITLE ROHNERT PARK, CA 94928 PHONE NO. Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-26 LA #4834-0043-9827 v Rev. 11/06 INSURERISO FORM CG 20 10 11 85 (MODIFIED) POLICY NO: COMMERCIAL GENERAL LIABILITY ENDORSEMENT NO: THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Organization: The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are named as additional insured. (If no entry appears above, the information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement). WHO IS INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule but only with respect to liability arising out of "your work" performed for that insured. 1. The insured scheduled above includes the insured's elected or appointed officers, officials, employees, agents and volunteers. 2. This insurance must be primary as respects the insured shown in the schedule above, or if excess, must stand in an unbroken chain of coverage excess of the Named Insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the Insured scheduled above must be in excess of this insurance and must not be called upon to contribute with it. 3. The insurance afforded by this policy must not be canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Entity. 4. Coverage must not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insurance would be invalid under Subdivision b of Section 2782 of the Civil Code. Signature -Authorized Representative Address CG 20 10 11 85 Insurance Services Office, Inc. Form (Modified) Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-27 LA #4834-0043-9827 v] SUBMIT IN DUPLICATE AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT ENDORSEMENT NO. ISSUE DATE(MM/DDNY) FOR CITY OF ROHNERT PARK (the "City") PRODUCER POLICY INFORMATION: Insurance Company: Policy No.: Policy Period: (from) (to) LOSS ADJUSTMENT EXPENSE Included in Limits In Addition to Limits Deductible Self-Insured Retention (check which) of $ Telephone NAMED INSURED APPLICABILITY. This insurance pertains to the operation and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here'Lt� in which case only the following specific agreements and permits with the City are covered: CITY AGREEMENTS/PERMITS TYPE OF INSURANCE OTHER PROVISIONS COMMERCIAL AUTO POLICY BUSINESS AUTO POLICY OTHER LIMIT OF LIABILITY CLAIMS: Underwriter's representative for claims pursuant to this insurance. Name: Address: $ per accident, for bodily injury and property damage. Telephone: f 1 In consideration of the premium charged and notwithstanding an inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, it is agreed as follows: 1. INSURED. The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are included as insureds with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, or for which the Named Insured is responsible. 2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City, the insurance afforded by this policy must: (a) be primary insurance as respects the City, its officers, officials, employees, agents or volunteers; or (b) stand in an unbroken chain of coverage excess of the Named Insured's primary coverage. Any insurance or self-insurance maintained by the City, its officers, officials, employees and volunteers must be excess of the Named Insured's insurance and not contribute with it. 3. CANCELLATION NOTICE. With respect to the interests of the City, this insurance must not be cancelled, except after thirty 30) days prior written notice by receipted delivery has been given to the City. 4. SCOPE OF COVERAGE. This policy affords coverage at least as broad as: (1) If primary, Insurance Services Office form number CA0001 (Ed. 1187), Code 1 ("any auto"); or (2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding section (1). Except as stated above nothing herein must be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached. ENDORSEMENT HOLDER CITY AUTHORIZED b Broker/Agent ­-� Underwriter im— REPRESENTATIVE CITY OF ROHNERT PARK I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my 130 AVRAM AVENUE signature hereon do so bind this company to this endorsement. ROHNERT PARK, CA 94928 Signature (original signature required) Telephone: ( ) Date signed: REV 11108 Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-28 LA #4834-0043-9827 v1 SUBMIT IN DUPLICATE WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY ENDORSEMENT NO. ISSUE DATE(MWDDNY) SPECIAL ENDORSEMENT FOR CITY OF ROHNERT PARK (the "City") PRODUCER POLICY INFORMATION: Insurance Company: Policy No.: Policy Period: (from) (to) OTHER PROVISIONS Telephone NAMEDINSURED CLAIMS: underwriter's representative for claims pursuant to this insurance. EMPLOYERS LIABILITY LIMITS N x n;e $ (Each Accident) Address: (Disease - Policy Limit) 5 (Disease - Each Employee) Telephone: ( 1 In consideration of the premium charged and notwithstanding an inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, it is agreed as follows: 1 CANCELLATION NOTICE. This insurance must not be cancelled, except after thirty (30) days prior written notice by receipted delivery has been given to the City. 2. WAIVER OF SUBROGATION. This insurance Company agrees to waive all rights of subrogation against the City, its officers, officials, employees, agents and volunteers for losses paid under the terms of this policy which arise from the work performed by the Named Insured for the City. Except as stated above nothing herein must be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached. ENDORSEMENT HOLDER CITY AUTHORIZED 1e Broker/Agent ,� Underwriter w REPRESENTATIVE CITY OF ROHNERT PARK I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my 130 AVRAM AVENUE signature hereon do so bind this company to this endorsement. ROHNERT PARK, CA 94928 Signature (original signature required) Telephone: ( ) Date signed: REV. 11108 Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard, Rohnert Park, CA Part 1: Bid Documents Rohnert Park City Proj. No. 2016-02 Page 1-29 LA #4834-0043-9827 v1 EXHIBIT `B" AMENDMENT NO. 2 TO TASK ORDER NO. 2016-01 CITY OF ROHNERT PARK AND GHD INC. AUTHORIZATION OF ADDITIONAL ENGINEERING SERVICES FOR STRUCTURE DEMOLITION AT CITY -OWNED PARCELS SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct GHD INC. to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and GHD INC. ("Consultant") dated February 08, 2011, Task Order No. 2016-01 dated February 3, 2016 and Amendment 1 to Task Order No. 2016-01 dated May 11, 2016. SECTION 2 — SCOPE OF WORK The additional items authorized by this Amendment No. 2 to Task Order No. 2016-01 are presented in Attachment "A" — Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The additional cost for the additional services as set forth in SECTION 2 above shall be actual costs (time and materials) based on Consultants' standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit `B" thereto for an amount not -to -exceed Twenty Five Thousand Five Hundred Ninety Four Dollars ($25,594.00). Total compensation under this Task Order, as amended, with this Amendment No. 2 shall not exceed Seventy One Thousand Two Hundred Sixty Nine Dollars ($71,269.00). SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 shall be completed by August 31, 2016, or as extended by the City Manager in writing. SECTION 5 — TERMS AND CONDITIONS All terms and conditions contained in the MASTER AGREEMENT for professional services between City and Consultant are incorporated by reference and, except as expressly amended by this Amendment No. 2, remain in full force and effect. Approved this day of , 2016. Signatures on Next Page CITY OF ROHNERT PARK Darrin Jenkins, City Manager (Date) Per Purchasing Policy 441.1.5 adopted by Resolution 2012-22 ATTEST: City Clerk APPROVED AS TO FORM: City Attorney GHD INC. William Silva, P.E., Principal (Date) Theodore B. Whiton, P.E., Principal (Date) May 4, 2016 Mr. Bryce Atkins Senior Analyst City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 1:0 Mf11114II011IN RE Contract Amendment for Professional Services for Structure Demolition at 100 Avram Ave., 120 Ave. Ave. and 6750 Commerce Blvd. Dear Bryce, GHD, Inc. is pleased to provide this proposal for professional services for Structure Demolition at 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard. The project includes demolition of existing buildings at three parcels within the City of Rohnert Park (City), adjacent to City Hall. The project site includes three vacant former commercial/administrative buildings. Areas of the project site are to be impacted during asbestos abatement work which will proceed structure demolition work, as shown in the construction documents produced by GHD and dated April 20, 2016. The areas of the project site where asbestos abatement will occur as shown on the referenced plans shall herein be defined as the project site for purposes of the proposed scope of work related to asbestos abatement. Project Understanding The City has requested a proposal for bid phase and engineering support during construction for the subject project as outlined in our scope of work, including attendance at project meetings, answering questions during bid and construction, submittal review and specific observation and documentation of abatement work. GHD will perform observation of abatement work, contractor submittal review post -abatement air monitoring, and close-out project report production in association with the project site abatement work. The observation work will be conducted for the purpose of documenting general compliance with the California Department of Industrial Relations, Division of Occupational Safety and Health (Cal/OSHA) regulations governing asbestos impaction. The work is limited to the specific locations, features and finishes of the project site planned to be impacted by abatement work as shown in the project construction documents. Scope of Work Task 1 - Project Management This task includes project administration, coordination, kick-off and review meetings, environmental review and quality control as stated in the following sub -sections: GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd com P Task 1.1 Internal Coordination and Administration • Budget and schedule tracking • Provide project and contract oversight Task 2 — Engineering Support during Construction This task includes office engineering and coordination during construction of project. This scope of services assumes that the City will cover construction observation and management of the project (a.k.a., daily inspection and CM) except as noted in Task 4. Task 2.1 Pre -Construction Meeting • Attend one (1) pre -construction meeting Task 2.2 Submittals • Coordinate, manage, and review of the following submittals: o Pre -Abatement Submittals o Post -Abatement Submittals o Lead Submittals o Project Closeout Submittals • Provide technical review and response. It is assumed that the City will handle and review all submittals (Section 01330, 1.02A) other than those specifically listed in this Task 2.2. Task 2.3 Request for Information (RFI's) • Coordinate, manage and review up to three (3) Requests for Information (RFI's), — including technical/engineering assistance and review, maintaining logs, prepare, transmit and coordinate with other parties to develop responses. Task 3 — Onsite Observation and Monitoring For each of the tasks involving onsite asbestos abatement, GHD will conduct sporadic site visits immediately prior to, during and/or after active asbestos work by the contractor at the project site. GHD will document contractor observations made during these site visits and this documentation will be included in final project report issued to the City. GHD contractor observation spot-check site visits shall generally be conducted during the time the contractor is actively performing asbestos impaction. GHD will produce daily site activity logs and project regulatory compliance checklists to document contractor work. GHD will be onsite for a small portion of the time the contractor is actively impacting asbestos material and will not be onsite continuously during abatement work. Task 3.1 100 Avram Avenue K GHD will conduct the following site visits and air sampling events in association with this task: Onsite Work Observation Post -Abatement Air Site Visits Estimated (up to # Number of days) Containments 2 1 Exterior Sampling _ 2 Total f Observation site visits to be conducted during active asbestos work to observe and document contractor work and regulatory compliance. Note: • It is assumed that a single Class II (not enclosed) containment will be constructed to contain the abetment work associated with the roof of this site. • Note: as no negative pressure containments are anticipated, work at this site does not include post -abatement air sampling. Task 3.2 120 Avram Avenue GHD will conduct the following site visits and air sampling events in association with this task. Total Air Samples per Samples (up Interior to # Containment samples) 0 (no interior 0 containments) Sampling _ 2 Total f Observation site visits to be conducted during active asbestos work to observe and document contractor work and regulatory compliance. Note: • It is assumed that a single Class II (not enclosed) containment will be constructed to contain the abetment work associated with the roof of this site. • Note: as no negative pressure containments are anticipated, work at this site does not include post -abatement air sampling. Task 3.2 120 Avram Avenue GHD will conduct the following site visits and air sampling events in association with this task. Onsite Work Site Visitsstimated (up to # days) FtNiumber of Containments Samples per Interior Containment Total Air Samples (up to # I ) � samp es Observation 2 3lnterior Post -Abatement Air 4 Exterior 5 15 Sampling 2 Total 4 • Observation site visits, excluding time to complete post -abatement air monitoring, to be conducted during active asbestos work to observe and document contractor work and regulatory compliance. • It is assumed that up to three negative pressure containments will be constructed to contain the abetment work associated with this project. It is further assumed that all asbestos - material within the containments will be removed prior to air sampling. • Air sampling is to include up to 15 Transmission Electron Microscopy (TEM) samples, five per containment. Laboratory analysis of these samples will be performed by an accredited laboratory using AHERA methodology on a 24-hour turnaround time. Task 3.3 6750 Commerce Blvd GHD will conduct the following site visits and air sampling events in association with this task: 3 GHD Onsite Work Observation Post -Abatement Air Sampling Total Total Air Samples (up to # 10 Observation site visits, excluding time to complete post -abatement air monitoring, to be conducted during active asbestos work to observe and document contractor work and regulatory compliance. It is assumed that up to two negative pressure containments will be constructed to contain the abetment work associated with this project. It is further assumed that all asbestos -material within the containments will be removed prior to air sampling. • Air sampling is to include up to 10 Transmission Electron Microscopy (TEM) samples, five per containment. Laboratory analysis of these samples will be performed by an accredited laboratory using AHERA methodology on a 24-hour turnaround time. Task 3.4 Final Project Report Production GHD will produce a single final project report coving all abatement observed in association with this proposal after the completion of abatement tasks Deliverables • Laboratory Data Transmittal o GHD will submit the post -abatement TEM laboratory analytical report(s) at the completion of abatement within each containment with a brief written data interpretation to the City via email upon receipt from the laboratory by GHD. This email will serve as a data transmittal only and will not include a sample location map or regulatory discussion of asbestos. • Final Project Closeout Report o GHD will produce a single final written report, documenting abatement work at the project site coving each of the asbestos abatement tasks noted above. This report will be produced after the completion of all asbestos-related work. The final written report will be produced in association with the work proposed herein and a single bound hardcopy and an electronic copy of each report shall be submitted to the City. The final report will include the following information and items: 1. Introduction providing an synopsis of the abatement project 2. Project site description 3. Abatement contractor information 4. Discussion of air sampling methodology 5. Project discussion 6. Contractor documents, including pre- and post -abatement submittal packages 4 Site Visits Estimated Samples per (up to # Number of Interior days) Containments Containment 3 2Interior 1 Exterior 5 2 _ 5 Total Air Samples (up to # 10 Observation site visits, excluding time to complete post -abatement air monitoring, to be conducted during active asbestos work to observe and document contractor work and regulatory compliance. It is assumed that up to two negative pressure containments will be constructed to contain the abetment work associated with this project. It is further assumed that all asbestos -material within the containments will be removed prior to air sampling. • Air sampling is to include up to 10 Transmission Electron Microscopy (TEM) samples, five per containment. Laboratory analysis of these samples will be performed by an accredited laboratory using AHERA methodology on a 24-hour turnaround time. Task 3.4 Final Project Report Production GHD will produce a single final project report coving all abatement observed in association with this proposal after the completion of abatement tasks Deliverables • Laboratory Data Transmittal o GHD will submit the post -abatement TEM laboratory analytical report(s) at the completion of abatement within each containment with a brief written data interpretation to the City via email upon receipt from the laboratory by GHD. This email will serve as a data transmittal only and will not include a sample location map or regulatory discussion of asbestos. • Final Project Closeout Report o GHD will produce a single final written report, documenting abatement work at the project site coving each of the asbestos abatement tasks noted above. This report will be produced after the completion of all asbestos-related work. The final written report will be produced in association with the work proposed herein and a single bound hardcopy and an electronic copy of each report shall be submitted to the City. The final report will include the following information and items: 1. Introduction providing an synopsis of the abatement project 2. Project site description 3. Abatement contractor information 4. Discussion of air sampling methodology 5. Project discussion 6. Contractor documents, including pre- and post -abatement submittal packages 4 8 7. Completed GHD daily project logs and GHD observation checklists 8. Conclusion 9. Appendices, including the following items: a. Project Specifications b. Pre -Abatement Contractor Submittal Package c. Contractor Observation Regulatory Compliance Documentation d. Figures e. Laboratory Data f. Post -Abatement Contractor Submittal Package g. Personnel Certifications Project Terms and Assumptions This scope of work is offered with the following terms and assumptions that are applicable to all tasks, unless noted, and shall additionally define GHD's scope of work for this project: 1. It is assumed that contractor submittal review will include up to two rounds of pre -abatement submittal review and a single round of post -abatement submittal review. 2. It is assumed that GHD onsite observation of abatement contractor work will be limited to asbestos abatement and GHD's observation scope will not include lead -impaction work. 3. Air sampling within negative pressure containments are to be conducted using five TEM sampling cassettes and aggressive sampling methods (fan(s), leaf -blower) per containment. It is assumed that the number of air sampling events denoted herein is sufficient to clear all contractor abatement areas. 4. It is assumed that all containments where post -abatement air sampling is to be conducted will be maintained by the contractor under negative pressure until air sample laboratory results meeting the release criteria have been received by GHD and transmitted to the City. 5. It is assumed that the contractor will have access to all abatement areas within the scope of this task and work in each area. 6. It is assumed that the contractor will be able to complete all work associated with this task through a single equipment mobilization and demobilization (excluding personnel arrival/departure). 7. It is assumed that active abatement will occur on consecutive weekdays (Monday through Friday) during regular construction hours (0700 to 1700). 8. It is assumed that no perimeter air sampling is to occur in association with this project. 9. It is assumed a single abatement contractor is to perform the work specified in this proposal. 10. It is assumed that the abatement contractor's containment(s) and regulated area(s) constructed for each task will enclose an area sufficient to remove the largest amount of hazardous materials given the existing conditions at the site (i.e. containments will be constructed to maximize the abatement scope that can be accomplished within a single containment, thereby minimizing the total number of containments). 11. Access to all areas of the project site is to be provided by the City and/or abatement contractor as needed by GHD to complete this scope of work in the specified time and within the specified number of site visits. 12. Electrical power and lighting is to be provided to GHD by contractor and/or the City, as needed, to complete post -abatement air sampling within applicable containments at the conclusion of contractor's abatement work. 13. If additional site visits and/or samples are necessitated to complete the project, such work may be performed, as authorized in writing by the City, on a time and materials, as needed, basis at the established labor rates and laboratory costs. 14. GHD work excludes services not explicitly included in this proposal or the Fee Estimate (Appendix A). Fee Estimate The estimated time and materials for professional services is $25,594. A fee breakdown is included as an attachment. Closing It is assumed that upon agreement of the scope of work for the professional services for this contract amendment, GHD will be issued an amendment on our existing task order or issued a new task order for this project. The Notice to Proceed will be the date of written authorization by the City to proceed, which may pre -date City execution of the professional services agreement. If you have any questions or comments regarding this proposal, please feel free to call Bill Silva or me at 523-1010. Sincerely, GHD Inc. JW Ma Wargul .E., T. 7X Project Manager (707) 523-1010 Attachment: Fee Breakdown 0 EXHIBIT B - PROJECT FEE ESTIMATING SHEET Project Name: Structure Demolition Support During Construction Prepared by: M. War ula Reviewed by: B. Sllva Job Number: 11110681.00 Client: City of Rohnert Park Date: May 4, 2016 'OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses. Page 1 `_/4/2016 LABOR COSTS I FEE COMPUTATION Task / Item LABOR CATEGORY> RATE> Proj. Dr.l QAIOir $220 /Hr Project Manager $170 IHr Senior Manager $160 /Hr Staff CAC $125 IHr Project Engineer $150 IK r CAD I Graphics $125 IHr PA $110 /Hr TOTAL HOURS OTHER DIRECT COSTS Sub -Consultants TOTAL FEE Task T -. Project Management - - 1.1 Internal Coordination and Administration 4 41 21 14 584 52,334 SUBTOTAL TASK 1 4 !L 0 2 0 0 a� 14 584 $tl $2,334 Task 2 - Engineering Support durigg Construction 2.1 Pre -Construction Meetin 4 4 8 546 S1 228. 2.2 Submittals 4 9I 6 19 -'111S2,819 2.3 RFIs zi 1 61 9. S54 $1,464 SUBTOTALTASK3 01 I'll Di 131 121 0 0 36 5216 SO $5.511 Task 3-OnWte Obseirva%ort and M anitorin 3.1 100 Avram Avenue 20 _ 20 $120 $207F $2,827 3.2120 Avram Avenue 40 40 $240 5949 $6,185 33 6750 Commerce Boulevard 50 50 $300 $633 S7182 3.4 Final Project Report Production 2 9' 11 S66 $1,551 SUBTOTAL TASK 41 0 0 2 119 0 0 0] 121 $726 $1,788 $17.749 PROJECT TOTALS 1 4 15 21 134 12 0 4 171 $1,026 $1,788 $25,594 'OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses. Page 1 `_/4/2016 Principals: Level E Level F Associates: Level D Level E Level F Specialist: Level B Level C Level D Level E Level F Engineers: Level A Level B Level C Level D Level E Level F Geologists/Hydrogeologists: Level A Level B Level C Level D Level E Level F Environmental Planners: Level A Level B Level C Level D Level E Level F Environmental Chemists: Level A Level B Level C Level D Level E Fee Schedule 2016 USA West Fee Schedule Environmental Scientists: $185 —205 Level A $220-250 Level B —125 Level C $135 Level D $160-170 Level E $180 —195 Level F $215-240 —195 Level E Industrial Hygienists / —235 Safety Professionals: $170 Level A $180 Level B $190 Level C $210-230 Level D $250 Level E Technicians/Technologists: $110-115 Level A $115 —125 Level B $135 —145 Level C $150 —165 Level D $175 —195 Level E $210 —235 Level F Draft/CADD: $110 Level A $120 Level B $130-150 Level C $155 —180 Level D $185 —200 Level E $210 Level F $115 $125 $130 $135-150 $160-190 $205-210 $115 $125 $130 $135-150 $160-190 Technical Apprentices: Intern: Administrative Support: $95-105 $110-120 $125-130 $130-145 $160-175 $195-205 $105 $115-120 $125-135 $145-160 $170-180 $80 $95 $110-115 $120-135 $140-155 $170-190 $75 $85-90 $95 $110-120 $125-155 $165 $80-90 $73.00 $62.00 1 PMR Fee Schedule bona 2016 USA West Fee Schedule Employee time will be billed in accordance with the fees listed above. These rates are subject to change on a semi-annual basis. For other than professional employees, time spent over 8 hours per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times the hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and holiday work will be charged at 2.5 times the hourly billing rate. All field personnel charges are portal to portal. Professional employees will not be charged out at premium charge rates for overtime work. Expenses and other similar project related costs are billed out at cost plus 15%. The cost of using equipment and specialized supplies is billed on the basis of employee hours dedicated to projects. Our rates are: A. Office consumables: $6.00/hr B. Environmental Dept/Construction Inspector consumables: $11.00/hr C. Survey Field consumables: $15.00/hr D. Various Environmental, Construction and Land Surveying equipment: At market B. C. D. Payment for work and expenses is due and payable upon receipt of our invoice. Amounts unpaid thirty (30) days after the issue date of our invoice shall be assessed a service charge of one and one half (1.5) percent per month. (*) These rates do not apply to forensic -related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to notify GHD Inc in writing if Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the increase in labor cost. �L,JJN r pAR,V .� Mission Statement � sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." �AtlF6 AK''P CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Public Works and Community Development ITEM NO. 6D Submitted By: John McArthur, Director of Public Works and Community Development Prepared By: Terrie Zwillinger, Project Coordinator Agenda Title: Authorize the City Manager to Execute a Task Order Agreement with GHD, Inc. for Professional Services for Design of the Performing Arts Center HVAC Replacement Project No. 2015-05 for a not to exceed amount of $84,200 RECOMMENDED ACTION: Authorize the City Manager to Execute a Task Order Agreement with GHD, Inc. for Professional Services for Design of the Performing Arts Center HVAC Replacement Project No. 2015-05 for a not to exceed amount of $84,200 BACKGROUND: The heating, ventilation and air conditioning (HVAC) system at the Performing Arts Center (PAC) has been failing over the last several years. The units are original to the building and are beginning to fail. Replacement of the units is a planned project funded with former redevelopment bonds. ANALYSIS: The HVAC system at the PAC building is in critical need of replacement. Two of the nine units are no longer functioning and cannot be repaired. City maintenance staff has continually attempted repairs to the remaining units to provide essential heating and cooling to the building. In addition to providing reliable heating and cooling, replacing the essential PAC HVAC system with a modern high -efficiency system would result in reduced energy consumption and reduced power costs. Staff solicited proposals for design and construction administration services. This was the second time proposals were solicited for this project. The first solicitation bundled the project with the replacement of the PAC roof, however only one consultant submitted a proposal. In an effort to solicit more consultants to bid, the project was unbundled and only the replacement of the HVAC was solicited. Two engineering firms responded: GHD, Inc, and Strata Architecture Management. Both firms visited the site and viewed the HVAC equipment. The bid cost comparison summary is outlined on the next page: Riddd-r NnmP GHD, Inc Santa Rosa, CA Strata Architecture Management Sonoma, CA Design Services Fee $81,400 $61,700 ITEM NO. 6D Staff conducted a thorough review of both proposals. This project is the replacement of the HVAC with the majority of the work being mechanical engineering. Strata is an architectural firm and included a mechanical engineering firm as a subconsultant. The project manager for GHD, Inc is a mechanical engineer. Staff feels that having a mechanical engineer as the prime consultant is very important in this project. The fee associated with the proposal from GHD, Inc. is higher than that of Strata Architecture Management. However; Strata's fee does not include bidding assistance and engineering services during construction. These items were included as requirements of the project scope in the Request for Proposals. If these items were removed from GHD's scope, their fee would be $68,350. However, these items are needed for the project and staff recommends keeping them in GHD's scope. Strata also did not demonstrate as many qualifications or experience in their proposal of similar projects than GHD, Inc. GHD, Inc. included six relevant projects in their proposal, while Strata provided three, with two of the three provided from their subconsultant. Staff would like to add an additional task, "Commissioning" to GHD's scope of work for a fee of $2,800. This is a known task that will be required once construction is complete and was overlooked in the original Request for Proposals. With City Council approval of the additional task, the total fee for GHD would be $84,200. Because of their experience, proposal thoroughness and their staffing availability, City staff recommends awarding the design contract to GHD, Inc. STRATEGIC PLAN ALIGNMENT: This item follows the Strategic Plan Item D.2 by improving infrastructure. OPTIONS CONSIDERED: 1. Recommended Option: The recommended option is to award the design contract to GHD, Inc. They demonstrated the necessary experience for the project. Staff recommends this option. 2. Option 2: The City Council may choose to award the design contract to Strata; however based on the limited experience described in their proposal, staff does not recommend this option. 3. Option 3: The City Council can choose to not move forward with the project; however this is a funded CIP project through Bond funds and staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The not -to -exceed amount of Task Order No. 2016-04 for design engineering of the Performing Arts Center HVAC Replacement Project No. 2015-05 is $84,200. The project is funded from the 2 ITEM NO. 61) 2007R TAB Bonds, Project PR -73 (in fund 325 in FY 15/16) and Project PR -89 (in fund 324 in FY 16/17). No General Fund monies are being used on this project. The total project cost included in the 2007R TAB Proceeds Project list for the project is $762,200. Department Head Approval Date: 5/6/16 Finance Director Approval Date: 5/9/16 City Attorney Approval Date: N/A City Manager Approval Date: 5/11/16 Attachments: 1. Task Order No. 2016-04 GHD, INC. TASK ORDER NO. 2016-04 CITY OF ROHNERT PARK AND GHD, INC. AUTHORIZATION TO PROVIDE ENGINEERING DESIGN SERVICES AND ENGINEERING SERVICES DURING CONSTRUCTION IN CONNECTION WITH THE PERFORMING ARTS CENTER HVAC REPLACEMENT PROJECT NO. 2015-05 SECTION I — PURPOSE The purpose of this Task Order is to authorize and direct GHD, INC.to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and GHD, INC ("Consultant") hereto dated February 8, 2011. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Attachment "A" - Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Attachment "A" for an amount not -to -exceed $84,200. SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 shall be completed by December 31, 2016 or as extended by the City Manager. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for professional services between City and Consultant are incorporated by reference. Approved this , day of CITY OF ROHNERT PARK Darrin Jenkins, City Manager Per Minute Order adopted by the Rohnert Park City Council at its meeting of 92016. 52016 GHD, INC (Date) By: Name and Title Page I (Date) ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 2 April 7, 2016 City of Rohnert Park Public Works Department 600 Enterprise Drive Rohnert Park, CA 94928 RE: Request for Qualifications for PERFORMING ARTS CENTER HVAC REPLACEMENT PROJECT NO. 2015-05 Dear Terrie, GHD Inc. (GHD) is pleased to submit this proposal for professional architectural, cost estimating, engineering, bid assistance, and construction support for the proposed project. This proposal is per the request for qualification (RFQ) dated December 8, 2015, its addendum dated March 4, 2016, and our site visit on March 17, 2016. Project Understanding This proposal is provided with the following understanding of the project's existing construction: • Project Site — The Performing Arts Center (PAC) is located at 5409 Snyder Lane, Rohnert Park, CA. • Site Utilities —The building has domestic cold and hot water, sanitary sewer, naturalgasand power. • Building Architecture —The building is single storywih an attcspace. • Mechanical Systems —The existing mechanical system is nine (9) constant volume rooftop package air conditioning (AC) units. Air distribution is ducted return and supply ducts and registers located inside the building. • Normal Power Systems — The building is supplied by an existing power feeder. The existing feeder is assumed to be sufficiently sized for the new HVAC systems. No significant new power loads are anticipated. Professional Services Based on the above understanding of the project intent, we propose to provide the following professional services: Architectural Services The architectural scope of design includes the following elements: • Architecture — Design for the removal and reinstallation or replacement of the existing roof louver system above the mechanical roof equipment well. The replacement of the existing roof is not included in this RFQ. GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T: 707.523.1010 F: 707.527.8679 E: santamsa@ghd.com Website: www.ghd.com The work performed will be as described below: 1. 90% Design Submittal Phase - This phase will be prepared to include the following: • One (1) site visit for initial project meeting and to perform condition assessment of the existing roof louvers. • One (1) meeting to review 90% design submittal • Prepare demolition plans. • Prepare plans for reinstallation or new roof louvers. • List of architectural specification sections 2. Permit Submittal Phase — Based on approval of the 90% Design Submittal Phase and any minor adjustments authorized by the City, this phase will be prepared to include the following: • Architectural drawings and specifications for permit submittal. Respond to plan check comments • Architectural drawings and specifications for permit re -submittal, bidding, and construction 3. Construction Administration Phase — This phase will be prepared to include the following: Respond to contractors' questions during bidding and provide bid addenda as required. • Review contractors' submittals of equipment and shop drawings. • Respond to contractors' request for information (RFls) during construction. • Provide one (1) final site visit at the completion of construction and furnish final punch list. Provide record documents of changes to construction documents. Mechanical Engineering Services The mechanical engineering scope of design includes the following elements: Mechanical — Design the mechanical system replacement withexceptionof registers and diffuser locations. • Plumbing — Design of modifications to the natural gas system piping distribution and condensate drain system based on the mechanical system replacement. The work performed will be as described below: 1. 90% Design Submittal Phase - This phase will be prepared to include the following: • One (1) site visit for initial project meeting and to verify existing conditions. • One (1) meeting to review 90% design submittal • Demolition plans. Mechanical planswith majorequipment locations and equipment schedule. • List of mechanical and plumbing specification sections 2. Permit Submittal Phase — Based on approval of the 90% Design Submittal Phase and any minor adjustments authorized by the City, this phase will be prepared to include the following: • Mechanical drawings, energy compliance forms and specifications for permit submittal. GHD inc. Plumbing drawings and specifications for permit submittal. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T: 707.523.1010 F: 707.527.8679 E: santamsa@ghd.com Website: www.ghd.com • Respond to plan check comments • Mechanical and plumbing drawings, energy compliance forms, and specifications for permit re -submittal, bidding, and construction I Construction Administration Phase — This phase will be prepared to include the following: • Attend one (1) bid walk with City and contractors. • Respond to contractors' questions during bidding and provide bid addenda as required. • Attend one (1) pre -construction meeting. Review contractors' submittals of equipment and shop drawings. • Respond to contractors' request for information (RFIs) during construction. • Provide one (1) site visit during construction. • Provide one (1) final site visit at the completion of construction and furnish final punch list. Provide record documents of changes to construction documents. Electrical Engineering Services The electrical engineering scope of design includes the following elements: • Power: Design of power distribution for the new mechanical units. The work performed will be as described below: 1. 90% Design Submittal Phase - This phase will be prepared to include the following: • One (1) site visit for initial project meeting and to verify existing conditions. • Electrical load calculations • Electrical single line diagrams for existing and new conditions • Electrical power plans. • List of electrical specification sections. 2. Permit Submittal Phase — Based on approval of the 90% Design Submittal Phase and any minor adjustments authorized by the City, this phase will be prepared to include the following: • Electrical drawing and specifications for permit submittal. • Respond to plan check comments • Electrical drawings and specifications for permit re -submittal, bidding, and construction I Construction Administration Phase — This phase will be prepared to include the following: • Respond to contractors' questions during bidding and provide bid addenda as required. • Review (3) contractors' submittals of equipment and shop drawings. • Respond to (6) contractors' request for information (RFIs) during construction. • Provide one (1) final site visit at the completion of construction and furnish final punch list. Structural Engineering Services GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T: 707.523.1010 F: 707.527.8679 E: santamsa@ghd.com Website: www.ghd.com • The structural engineering scope of work includes the following elements: • Structural - Design of anchorage to existing structure as needed, includes a brief review of existing plans and conditions to ensure that no strengthening or retrofitting of existing structural elements is required. The work performed will be as described below: 1. 90% Design Submittal Phase - This phase will be prepared to include the following: • One (1) site visit to verify existing conditions. • Design anchorage for mechanical units as needed. • List of structural specification sections. 2. Permit Submittal Phase — Based on approval of the 90% Design Submittal Phase and any minor adjustments authorized by the City, this phase will be prepared to include the following: • Structural drawings, specifications, and calculations for permit submittal. • Respond to plan check comments • Structural drawings, specifications, and calculations for permit re-submittal, bidding, and construction. 3. Construction Administration Phase — This phase will be prepared to include the following: • Review contractors' submittals of equipment and shop drawings. • Respond to contractors' request for information (RFls) during construction. • Provide one (1) final site visit at the completion of construction and furnish final punch list. • Provide record documents of changes to construction documents. Construction Cost Estimating Services The construction cost estimating services includes the following elements: • Construction Cost Estimating — Estimated construction cost at each site. The work performed will be as described below: 1. 90% Design Submittal Phase - This phase will be prepared to include the following: • Estimated cost of construction based on 90% level drawings and specifications. 2. Permit Submittal Phase — Based on approval of the 90% Design Submittal Phase and any minor adjustments authorized by the City, this phase will be prepared to include the following: • Updated estimated cost of construction based on permit submittal level drawings and specifications. Bid Assistance Services The bid assistance services include the following elements: GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T: 707.523.1010 F: 707.527.8679 E: santamsa@ghd.com Website: www.ghd.com • Prepare Notice to Bidders • Advertisement the project for bidding • Respond to contractor questions during bidding Prepare the bid tab summary Drafting the staff report for award to City Council Information to be provided by Owner Provide plan holder list Commissioning Services The commissioning services include the following elements: • Provide applicable CEC Acceptance Forms to construction contractor • Review and comment on completed CEC Acceptance Forms General Assumptions This proposal is based on the following assumptions: • As -built record information of any previous construction. Assumptions made regarding accuracy of as-builts with existing conditions may not be practical to verify. In providing services, we will perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. • Existing building and site utility systems have adequate capacity to accommodate renovations. • Envelope and Lighting Title 24 energy compliance forms are not required. General Exclusions • This proposal is based on the following exclusions: • Scope of services for this project does not include any services related in any way to asbestos and/or toxic materials. • Strengthening and or retrofitting of existing structural elements to support new equipment are not included in this scope of work. • Fire sprinkler design is not included. • Fire alarm design is not included. • Meetings and site visits other than those indicated above are not included. • Additive or deductive alternate schemes are not included. • Permit fees are not included. • Commissioning services are not included. • Power system modifications to accommodate load disaggregation are not included. Existing feeder is assumed to be sufficient for new HVAC equipment loads. Additional designs to increase the feeder size or provide changes to the site power distribution or service are not included. • Utility coordination is not anticipated or included. Deliverables GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T: 707.523.1010 F: 707.527.8679 E: santamsa@ghd.com Website: www.ghd.com 1. 90% Design Submittal Phase: • Architectural, structural, mechanical, plumbing, and electrical drawings. • List of specification sections. Estimated cost of construction. 2. Permit Submittal Phase: • Architectural, structural, mechanical, plumbing, and electrical drawings plans and specifications for permit, bidding, and construction • Structural calculations for permit. • Estimated cost of construction • Mechanical Energy Compliance Title 24 forms for permit, bidding, and construction. • CEC Acceptance Forms • Plan check response letter 3. Bid Assist Phase: • Notice to bidders • Bid tab summary • Staff report Schedule Site investigation will be within 10 working days from receiving executed agreement. 90% Design Submittal to be provided within 40 working days from receiving executed agreement. Permit Submittal to be provided within 5 working days after receipt of Owner comments on the 90% Design Submittal. Plan Check Submittal to be provided within 5 working days after receipt of plan check comments on the Permit Submittal. Base Fee GHD is pleased to propose the following time and material not to exceed fee broken down as follows: Architecture $10,500 Electrical $8,200 Mechanical $37,800 Structural $15,000 Cost Estimating $ 4,350 Bid Assistance $ 5,550 GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T: 707.523.1010 F: 707.527.8679 E: santamsa@ghd.com Website: www.ghd.com GHD Commissioning $2,800 TOTALS $84,200 Services not included in this proposal will be provided on a time -and -materials basis per the attached Fee Schedule or by a negotiated fee. We welcome the opportunity to work with you on this interesting project and are excited about the prospect. Should you have any questions, please do not hesitate to contact us. Yours Sincerely Ter E, EED Pr ' ct Manage (707) 52' - GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T: 707.523.1010 F: 707.527.8679 E: santamsa@ghd.com Website: www.ghd.com ITEM NO. 6E Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Public Safety Submitted By: Brian Masterson, Director of Public Safety Prepared By: Mike Bates, Commander Agenda Title: Consideration of the Purchase of a New Aerial Apparatus (Ladder Fire Truck) RECOMMENDED ACTION: Approve the purchase of and authorize the City Manager to execute all documents and take all actions necessary to purchase a Rosenbauer EXT Body 101' Platform Commander 4000 Chassis Aerial Apparatus and additional equipment in an amount not to exceed $1,200,000. BACKGROUND: The City of Rohnert Park entered into an agreement (Resolution No. 2013-063 accepting the amendment to the original Memorandum of Understanding (MOU) on March 26, 2013) with The Federated Indians of Graton Rancheria for the purpose of funding mitigation of casino impacts. Section 2.3.2 of the MOU states "the tribe shall make a non-recurring cash contribution to the City of $1,200,000 to be used by the City solely for the purchase and equipping of a ladder fire truck to be stationed at the Public Safety Building and capable of servicing the hotel which will be constructed as part of a later phase of the Project." The second phase of the Graton Hotel and Casino Project, involving the opening of the 200 room Graton Resort Hotel, is expected to be completed in the fall of 2016. The hotel, at six stories, will be the tallest structure in the City's service area. The purchase of the aerial ladder truck will meet the intent of the MOU; thereby, allowing the City to provide fire service to the new Graton Resort Hotel with the proper equipment. An aerial truck will also afford personnel the following benefits: better access to current and future buildings within the city that are not accessible with ground ladders and our current aerial; broaden our tactics when fighting commercial and multi- family dwelling (apartment, condominium, and townhouse) fires; provide a safer environment during roof operations; and bring a higher level of expertise that would be beneficial in the event of a technical rescue and/ or disaster. ANALYSIS: Staff has analyzed aerial apparatus vendors, options and costs and recommends purchasing a Rosenbauer EXT Body 101' Platform Commander 4000 Chassis. ITEM NO. 6E An internal apparatus committee comprised of public safety officers was formed and extensive research was conducted on aerial apparatus vendors and products. Rosenbauer and Pierce were identified as the top two choices based on reputation, reliability, and product options. Further research was conducted by three committee members who visited both the Pierce and Rosenbauer facilities in November of 2015. All findings were presented to the committee members and the decision to purchase a Rosenbauer aerial was unanimous. Rosenbauer's aerials are also slightly lower in cost than Pierce aerials. The quote below was derived initially by reviewing truck specifications. Staff will be visiting the factory in August to go through the pre - construction phase of production and then again for a mid -build inspection and final inspection before delivery. Should any of these phases cause a change in the build, any additional costs will be covered by reducing the amount available to purchase equipment. The following table depicts the quote from Rosenbauer for the EXT Body 101' Platform Commander 4000 Chassis and the amount remaining for equipment: ESTIMATED COSTS: Component Quote Body Price $ 339,121 Chassis Price 301,695 Aerial Price 310,486 Delivery (non-taxable 6,168 CA Sales Tax 80,429 Discount (32,113 Total Apparatus Cost 1,005,786 Equipment Cost (other vendors) 194,214 Total Cost $11200,000 Consistent with the City's Purchasing Policy, Section 3.6.6(C), which allows for cooperative purchase agreements in which the City buys directly from a vendor at a price established by competitive bidding by another public jurisdiction, pricing was secured through National Joint Powers Alliance (NJPA) contract pricing. All NJPA contracts have been competitively solicited nationally, reviewed, evaluated by committee and recommended to the NJPA Board of Directors for award in accordance with public purchasing and contracting rules, guidelines and regulations applicable to NJPA. STRATEGIC PLAN ALIGNMENT: Goal C: Ensure the effective delivery of public services. This recommended addition to the fire division fleet fits the City's strategic plan by ensuring that equipment is maintained at the appropriate level without compromising service to the community. 2 ITEM NO. 6E OPTIONS CONSIDERED: Option 1: Recommended. The MOU with The Federated Indians of Graton Rancheria specifically states funding is to be used "solely" for the purchase of a ladder truck. Purchasing the apparatus meets the intent of the MOU and significantly broadens the capabilities of the public safety department. Option 2: Not Recommended. The alternative would be to not accept the $1,200,000 from The Federated Indians of Graton Rancheria. By not accepting the funds the public safety department would be limited in the services it can provide to, high occupancy, multi -story dwellings within the City. FISCAL IMPACT/ FUNDING SOURCE: The purchase of the aerial apparatus and associated equipment is fully funded through the MOU with The Federated Indians of Graton Rancheria. The total cost for the apparatus and equipment is $1,200,000. These funds are budgeted in the FY 2016-17 Proposed Budget, per direction of City Council during the budget study session. This action allows the City to execute the purchase agreement to secure the pricing. Department Head Approval Date: 05/03/16 Finance Director Approval Date: 05/04/16 City Attorney Approval Date: 05/06/16 City Manager Approval Date: 05/10/16 Attachments (list in packet assembly order): 1. NJPA Contract 3 Jp.i AWA R D E CC)NTRACT To: ROHNERT PARK DPS 500 CITY CENTER DRIVE ROHNERT PARK, CA. 94928 � rosenhauer DATE: 5/10/2016 We hereby propose and agree to furnish, after your acceptance of this proposal and the proper execution by the Rohnert Park DPS, hereinafter called the BUYER and an officer of Rosenbauer Minnesota, LLC, hereinafter called the COMPANY, the following apparatus and equipment: ROSENBAUER AERIAL, 101' PLATFORM APPARATUS BODY MANUFACTURED BY ROSENBAUER MINNESOTA, LLC AND SPECIFIED EQUIPMENT $339,121.00 ROSENBAUER COMMANDER CHASSIS $301,695.00 ROSENBAUER AERIAL $310,486.00 DELIVERY EXPENSE $6,168.00 100% PRE -PAYMENT DISCOUNT ($32,113.00) CALIFORNIA STATE SALES TAX 8.75% $80,429.00 TOTAL ... $1,005,786.00* ONE MILLION FIVE THOUSAND SEVEN HUNDRED EIGHTY SIXTY HUNDRED DOLLARS All of which are to be built in accordance with the specifications, clarifications and exceptions attached, and which are made a part of this agreement and contract. DELIVERY: The estimated delivery time for the completed apparatus, is to be made 360 days after receipt of and approval of this contract duly executed, subject to all causes beyond the Company's control. The quoted delivery time is based upon our receipt of the specified materials required to produce the apparatus in a timely manner. The Company cannot be held responsible for delays due to Acts of God, Labor Strikes, or Changes in Governmental Regulations that result in delayed delivery to our manufacturing facilities of these specified materials. This delivery estimate is based on the Company receiving complete and accurate paperwork from the Buyer and that no changes take place during pre -construction, mid -point inspections or final inspections. Changes required or requested by the Buyer during the construction process may be cause for an increase in the number of days required to build said apparatus. PAYMENT TERMS: Final payment for the apparatus shall be made at contract signing. If payment is delayed, a daily finance fee may apply. Upon delivery of the apparatus or upon pickup of the apparatus by the Buyer, Buyer agrees to provide all liability and physical damage insurance. It is further agreed that if on delivery and test, any defects should develop, the Company shall be given reasonable time to correct same. Guarantee of the chassis is subject to the guarantee of the chassis manufacturer. MISCELLANEOUS PROVISIONS: This agreement shall be construed in accordance with the laws of the State of Minnesota. The parties agree that any litigation arising from or in connection with any dispute between the parties under this agreement shall be venued in Minnesota. The parties agree that this agreement bears a rational relationship to the State of Minnesota, and they consent to the personal jurisdiction of such state and further consent and stipulate to venue in the above described court. www.rosenbaueramerica.com ROSENBAUER SOUTH DAKOTA, LLC. 100 THIRD STREET P.O. Box 57 LYONS. SOUTH DAKOTA 57041 P: 605.543.5591 PAGE 1 OF 2 ROSENBAUER MINNESOTA, LLC. 5181 260TH STREET P.O. BOX 549 WOMING, MINNESOTA 55092 P_ 651.462.1000 info @, rosenbaueramerica.com ROSENBAUER MOTORS, LLC 5190 260TH STREET P.O. Box 549 WYOMING, MINNESOTA 55092 P: 651.462.1000 ROSENBAUER AERIALS. LLC. 8 1 0 SOUTH BROAD STREET FREMONT.NEBRASKA fiSd25 P: 402721.762P Jp.i AWA R D E CC)"T RACT � rosenhauer The amount in this proposal shall remain firm for a period of 30 days from the date of same. Respectfully submitted, DEALER: DEALER NAME SALES REP: SALES REP NAME BUYER: We accept the above proposal and enter into contract with signature below: Title Title Date After company receipt of this document signed by the Buyer, the document will be reviewed and upon approval, countersigned by the Company thereby putting the document in force. ROSENBAUER MINNESOTA, LLC Title Date www.rosenbaueramerica.com PAGE 2OF2 info @ rosenbaueramerica.com ROSENBAUER SOUTH DAKOTA, LLC. ROSENBAUER MINNESOTA, LLC. ROSENBAUER MOTORS, LLC. 100 THIRD STREET 5181 260TH STREET 5190 260TH STREET P.O. BOY( 57 P_0. BOY( 549 P.O. BOX 549 LYONS. SOUTH DAKOTA 57041 WYOMING, MINNESOTA 55092 WYOMING, MINNESOTA 55092 P: 605.543.5591 P_ 651.462.1000 P: 651.462.1000 ROSENBAUER AERIALS. LLC. 870 SOUTH BROAD STREET FR E MONT. NEBRASKA 681125 P: 402721.762P ITEM NO. 8 Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Community Services and Spreckels Performing Arts Center Submitted By: John McArthur, Director Public Works and Community Services Agenda Title: Discussion and Direction Regarding a Policy for the Use of Recreation Facility Fee Revenue RECOMMENDED ACTION: Staff is seeking direction from the City Council for uses of the revenue generated from the $2 facility fee at the Callinan Sports and Fitness Center and Spreckles Performing Arts Center. BACKGROUND: On July 1, 2014, as part of the recreation fee setting process, a new $2 facility fee was applied to all Sports Center memberships and to all ticketed events at the Performing Arts Center, for the purpose of funding facility overhead costs. Under Proposition 26, neither a fee for a government service (such as a recreation class) nor a fee charged to gain entrance to a city property (such as a gym or theater) is considered a tax, so fees may be set based on the cost of providing services. The $2 facility fee was based upon a study which showed the amount of the fee would not exceed the actual costs of facility operation and maintenance. Over the past two years, almost $150,000 has been accrued from the facility fee: $71,000 for the Sports Center, and $78,000 for the Performing Arts Center. By establishing the facility fee, the City has created a mechanism to reinvest in recreation facilities for the benefit of the patrons (fee payers). At this time, staff has determined that it is appropriate to establish guidelines for the expenditure of the facility fees. ANALYSIS: Much like other public buildings, recreation facilities have many essential components that over time must be replaced or upgraded, including repairs or replacements of roof systems, air conditioning, lighting, flooring, and building exteriors. The Sports and Performing Arts Centers are unique compared to other public buildings; both facilities operate in a competitive environment with private business, and have specialized equipment that is used by paying patrons. Examples of exercise and theatre equipment include cardio and weight machines, and theatre production equipment such as lighting, sound, and special effect systems. Part of the appeal of these facilities to fee payers is having access to modern and reliable equipment or experiencing a high quality theatre production. Thus, periodic updates and enhancements to the gym and theater facilities and equipment are necessary to maintain and increase memberships and ticket sales. Proposed Facility Fee Usage Policy Staff has developed a draft Sports and Performing Arts Centers Facility Fee Use Policy (Attachment 1) to direct and guide facility fee spending decisions. The following summarizes the major points of the proposed policy: ITEM NO. 8 • Purpose — Provide direction and clarity for allowable facility fee uses • Authority — All expenditures must be made consistent with the City's Purchasing Policy • Fund Management — a. Facility fee revenue shall be reinvested in the facilities where the facility fee is earned b. Expenditures shall only be made from cash balances, not projected future earnings • Uses — For facility improvements and enhancements, the following uses are permitted: a. Non -routine maintenance — includes essential building system replacement and upgrades b. Essential equipment - includes the replacement and upgrades of gym and theatre equipment • Exclusions — The following uses of the facility fees are not permitted: a. City staff wages and benefits b. Routine maintenance and supplies • Prioritization — Urgent facility needs shall be given highest priority; essential equipment replacement and enhancements shall be prioritized upon financial leverage (such as a match for a grant); other factors for prioritization include revenue enhancement potential and customer feedback STRATEGIC PLAN ALIGNMENT: Establishing a policy for facility fee use is consistent with Strategic Plan Goal 133: Establish financial policies, procedures, and systems that represent best practices. OPTIONS CONSIDERED: Establishing a facility fee use policy will provide clarity and direction for ongoing usage of facility fee funds. This policy will help ensure that the needs of the facility are met and the needs of the fee payers are served. Staff recommends this option. Other options considered would be to continue without a policy. Currently facility fee revenue is accumulating and there have been no expenditures since establishing the fee. Without policy direction on allowable uses, the fund balance will continue to grow without reinvestment in the facilities. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: Utilizing facility fee funds as proposed would provide a new funding source for equipment replacements and facility improvements to the Sports and Performing Arts Centers, thereby avoiding the use of General Fund. Department Head Approval Date: 4/20/2016 Finance Director Approval Date: 5/3/2016 City Attorney Approval Date: 4/28/2016 City Manager Approval Date: 5/17/2016 Attachments: Draft Recreation Facility Fee Use Policy 2 CITY OF ROHNERT PARK CITY COUNCIL POLICY - DRAFT 1:(7ImII vt1 SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE AUTHORITY...........................................................................................................................................1 ❑ RESO NO: DEFINITIONS..........................................................................................................................................1 POLICY BACKGROUND.......................................................................................................................................2 5. PROVISIONS..........................................................................................................................................2 1. PURPOSE ❑ MINUTE ORDER The City of Rohnert Park has established the below policy provisions in order to TABLE OF CONTENTS TABLEOF CONTENTS.....................................................................................................................................1 1. PURPOSE...............................................................................................................................................1 2. AUTHORITY...........................................................................................................................................1 3. DEFINITIONS..........................................................................................................................................1 4. BACKGROUND.......................................................................................................................................2 5. PROVISIONS..........................................................................................................................................2 1. PURPOSE The City of Rohnert Park has established the below policy provisions in order to provide direction and clarity for allowable uses of the facility fee at the Callinan Sports and Fitness Center and Spreckles Performing Arts Center. 2. AUTHORITY All facility fee expenditures must be approved by the City Manager within his/her purchasing authority or by City Council in accordance with the Purchasing Policy. 3. DEFINITIONS Facility — the building structure and all associated assets. Essential Equipment — includes, but is not limited to, facility equipment that must be in working order for day-to-day operations and enjoyment. Examples include exercise and theatre equipment including cardio and weight machines and theatre production equipment such as lighting, sound, and special effect systems. Non -Routine Maintenance and Supplies — includes, but is not limited to, major repairs, replacements, upgrades, and upkeep to integral components of the facility and the associated supplies. Examples include roof systems, air conditioning, lighting, flooring, and building exteriors. Routine Maintenance and Supplies — includes minor repairs and upkeep required to maintain the facility in operating order. Examples include janitorial services and cleaning supplies. City Employee Wages and Benefits— includes wages and benefits associated with permanent employees of the City of Rohnert Park. Page 1 of 2 W CITY OF ROHNERT PARK CITY COUNCIL POLICY - DRAFT SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE ❑ RESO NO: POLICY ❑ MINUTE ORDER 4. BACKGROUND On July 1, 2014, as part of the recreation fee setting process, the City of Rohnert Park established a new $2 facility fee at the Sports and Performing Arts Centers for the purpose of funding facility costs. The $2 fee is applied to all Sports Center memberships and to all ticketed events at the Performing Arts Center. This policy establishes a guideline for the uses of the revenue generated from facility fees. 5. PROVISIONS Requirements - Facility fees shall be expended for either Non -Routine Maintenance and Supplies or Essential Equipment and the implementation costs associated therewith. Exclusions - Facility fees shall not be expended for Routine Maintenance and Supplies or City Employee Wages and Benefits. Prioritization - Urgent facility needs shall be given highest priority; essentia1 equipment replacement and enhancements shall be prioritized upon financial leverage (such as a match for a grant); other factors for prioritization include revenue enhancement potential and customer feedback Fund Management - Facility fees shall be expended on the facility where the facility fee revenue is earned. Expenditures shall be made from cash balances, not projected future earnings. REVISION HISTORY: Page 2 of 2 �LpHNERT pARg .� Mission Statement � sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." �AtlF6 AK''P CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Finance Department Submitted By: Betsy Howze, Finance Director Prepared By: Angie Smith, Purchasing Agent Agenda Title: Consideration of Proposed Purchasing Policy Changes RECOMMENDED ACTION: Discussion and direction on the proposed purchasing policy changes. BACKGROUND: ITEM NO. 9 Pursuant to Chapter 3.04 "Purchasing Program" of Title 3, "Revenue and Finance," of the Rohnert Park Municipal Code, the City's purchasing policy establishes efficient policies and procedures and clearly defines authority for the purchasing function. The current purchasing policy was adopted in 2012. At that time the policy focused on cash management, tighter internal controls, and restricting staff's ability to purchase. Since adoption of the current policy staff has identified opportunities to improve efficiencies and focus energy on control of payments and processing. ANALYSIS: The purpose of updating the purchasing policy is to balance the importance and improvement of strong internal controls, have procedures in place to monitor compliance and to address cost benefit issues by streamlining the purchasing process. Several of the changes address internal controls and establishing procedures. Other changes include updates to comply with California code. The most significant changes: 1) add improved controls 2) sets the requirement for obtaining a purchase order below the pre -2012 level of $5,000 to $3,000 from the current level of $250 3) raises the spending authorization limits for staff. The full list outlining the current policy and changes for the proposed policy is attached as Exhibit A. Process/Internal Control Improvements The proposed policy includes several new components that enhance internal controls by tightening requirements and setting procedures. Departments will now be required to submit a list of employees authorized to approve purchases along with a sample signature; requires documentation that goods have been received and a justification for the expenditure; requires the identification of the account number and that funds are available. The policy prohibits the splitting of order to circumvent the policy. The policy also clarifies that invoices related to contracts or purchases authorized by the City Council or City Manager can be approved for payment by the Department Head or their designee. Disposal of City property will be reported to the Finance Director to ensure for proper accounting of the disposal. 1 ITEM NO. 9 Petty cash banks will be authorized by the City Manager or Finance Director. Procedures are revised that requires the appointment of a petty cash custodian, sets a petty cash expenditure at $50, and prohibits the "loaning" of petty cash funds, among other requirements. Purchase Order and Spending Limits Currently a department is required to obtain a purchase order for all purchases over $250. Increasing the purchase order limit will significantly reduce administrative time to prepare requisitions, purchase orders and pay the invoices. Efficiency will be gained on non -contracted projects by eliminating delays created while waiting for a purchase order for goods costing less than $3,000. This change will also align the purchasing limits with the credit card limits for staff. The change may also reduce the need for staff to use credit cards which would further reduce administrative burden. Responsibility for authorizing invoices for payment will be at the level best able to confirm and justify the need for the expenditure. Department Heads will be held accountable using the budget approved by Council to control spending and by establishing internal authority levels for key staff. Raising spending authorization for non -purchases such as contracts, change orders, task orders and contract amendments will also improve efficiency and reduce delays in procuring services for the departments. The raising of spending limits is also proposed to extend to the informal competitive pricing process. Currently the informal process requires collection of at least 3 quotes for purchases between $3,000 and $30,000. The new policy proposes raising the limit for the informal process to $100,000. Amounts over $100,000 will be put out to bid using the Requests for Proposal (RFP) sealed bid process, and will be approved by the City Council. This change will speed up the process for beginning work for smaller scale administrative or other projects by allowing the City Manager to authorize these smaller contracts. The policy also proposes to authorize the City Manager to purchase goods and services in excess of normal limits in urgent situations (as defined in the policy) to the extent necessary with follow-up with the City Council as soon as practicable. Proclaimed Emergency or Disaster Proclaimed Emergencies or disasters can happen at any time without warning. City staff has been attending disaster preparedness training and planning to be prepared for such an event. To maximize the ability to be reimbursed by FEMA for disaster related purchases, we recommend the City Council adopt a policy and create procedures to be used in the event of a proclaimed emergency or disaster. Staff is in the process of developing a disaster policy, which will be incorporated into the purchasing policy. Staff will return to Council with a draft appendix to the Purchasing Policy for proclaimed emergencies or disasters for direction prior to adoption of the appendix. OPTIONS CONSIDERED: Option 1 — Recommended. Approve policy changes. This change will increase authority approval levels and limits, increase staff productivity, more time to research and evaluate purchases, reduce credit card use. 2 ITEM NO. 9 Option 2 — Not Recommended. If the policy is unchanged, internal controls will not be tightened, and staff will continue to work under more restrictive conditions which can cause delays in moving maintenance and projects forward. STRATEGIC PLAN ALIGNMENT: GOAL B: Achieve and maintain financial stability. • Establish financial policies, procedures and systems that represent best practices. GOAL C: Ensure the effective delivery of public services. • Having an effective and efficient purchasing policy will help staff deliver the highest quality services in the most cost-efficient manner. FISCAL IMPACT/FUNDING SOURCE: Making this change will not directly impact costs; however staff at all levels will increase efficiency by reducing paper work, thus freeing time to focus on other tasks. Department Head Approval Date: 05/09/16 Finance Director Approval Date: N/A City Attorney Approval Date: 05/10/16 City Manager Approval Date: 05/12/16 Attachments 1. Proposed Purchasing Policy 2. Exhibit A - Purchasing Policy Comparison 3 (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY TABLE OF CONTENTS PAGE 1 CHAPTER 1. GENERAL INFORMATION.............................................................. PAGE 3 1.1 CONTROLLING REGULATIONS........................................................................... PAGE 3 1.2 ETHICS AND ACCOUNTABILITY.......................................................................... PAGE 3 1.3 PURCHASING AGENT RESPONSIBILITIES............................................................ PAGE 4 1.4 DEPARTMENT RESPONSIBILITIES...................................................................... PAGE 4 CHAPTER 2. ENCUMBRANCE OF FUNDS.......................................................... PAGE 5 CHAPTER 3. PURCHASING METHODS............................................................... PAGE 5 3.1 PETTY CASH................................................................................................... PAGE 5 3.2 CREDIT CARDS............................................................................................... PAGE 6 3.3 PURCHASE REQUISITIONS................................................................................ PAGE 7 3.4 PURCHASING LIMITS........................................................................................ PAGE 7 3.5 CONTRACTS FOR GOODS AND SERVICES.......................................................... PAGE 7 3.6 TYPES OF CONTRACTS.................................................................................... PAGE S A. STANDING SUPPLY AGREEMENTS.............................................................. PAGE 8 B. MASTER SERVICE AGREEMENTS............................................................... PAGE 9 C. COOPERATIVE PURCHASE AGREEMENTS.................................................... PAGE 9 D. CONSULTANT AND PROFESSIONAL SERVICES AGREEMENTS ........................ PAGE 9 E. CONTRACTS FOR NON-PUBLIC WORKS PROJECTS, GOODS AND GENERAL SERVICES................................................................................................ PAGE 9 F. CONTRACTS FOR PUBLIC PROJECTS........................................................ PAGE 10 3.7 CHANGE ORDERS, TASK ORDERS, AND CONTRACT AMENDMENTS .................... PAGE 11 3.8 URGENT AND EMERGENCY PURCHASES.......................................................... PAGE 12 CHAPTER 4. INFORMAL COMPETITIVE PRICING - GOODS AND SERVICES (NON-PUBLIC WORKS PROJECTS) ............................................. PAGE 13 4.1 COMPETITIVE QUOTES.................................................................................. PAGE 13 (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE P� CHAPTER 5. FORMAL COMPETITIVE PRICING - GOODS AND SERVICES (NON-PUBLIC WORKS PROJECTS) ............................................. PAGE 13 5.1 REQUEST FOR PROPOSALS (RFP)................................................................. PAGE 13 5.2 INVITATION FOR BID (IFB)............................................................................. PAGE 14 CHAPTER 6. LOCAL VENDOR/BIDDERPREFERENCE.................................... PAGE 14 CHAPTER 7. EXEMPTIONS FROM COMPETITIVE PRICING ............................. PAGE 14 7.1 PURCHASES NOT READILY ADAPTABLE TO COMPETITIVE PRICING ........................ PAGE 14 7.2 SOLE SOURCE PURCHASES............................................................................. PAGE 14 CHAPTER 8. PURCHASE SPECIFICATIONS ......................................................PAGE 15 CHAPTER 9. DISPOSAL OF SURPLUS PROPERTY..........................................PAGE 15 9.1 PROPERTY WITH NO SALVAGE VALUE ............................................................ PAGE 16 9.2 UNCLAIMED, SEIZED OR ABANDONED PROPERTY ............................................. PAGE 16 9.3 REPORTING.................................................................................................. PAGE 16 9.4 DONATIONS OF SURPLUS PROPERTY.............................................................. PAGE 16 CHAPTER 10. PURCHASE AND USE OF RECYCLED PRODUCTS .....................PAGE 16 10.1 RECYCLED PRODUCTS................................................................................. PAGE 16 CHAPTER 11. CAPITAL EQUIPMENT.................................................................. PAGE 17 CHAPTER 12. INFORMATION TECHNOLOGY -RELATED PURCHASES ............PAGE 17 CHAPTER 13. RISK MANAGEMENT.................................................................... PAGE 17 CHAPTER 14. CONTRACTOR'S OPERATING REQUIREMENTS ....................... PAGE 18 APPENDIX - DEFINITION OF TERMS.................................................................. PAGE 19 (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING POLICY 3 CHAPTER 1. GENERAL INFORMATION 1.1. CONTROLLING REGULATIONS Controlling regulations for the Purchasing function are set forth in the City of Rohnert Park Municipal Code, and California Government Codes Sections 54202 and 54203. In the event of any conflict between the Purchasing Policies and the City of Rohnert Park Municipal Code and/or any City Council Resolution, then the Municipal Code or City Council Resolution shall take precedence. 1.1.1. Purchasing Policies shall be modified by means of periodic Resolution of the City Council. 1.1.2. Nothing within the Purchasing Policies shall be construed as requiring a department, purchaser, or contractor to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time. Additionally, nothing within the Purchasing Policies shall be construed as requiring the City, department, purchaser, or contractor to take any action that conflicts with local, State, or federal requirements. 1.1.3. Purchasing procedures may be developed and/or modified to facilitate compliance with Purchasing Policies, subject to City Manager approval. 1.1.4. Purchases related to the conduct of Public Projects may be subject to additional and/or different requirements, as described in these Policies. 1.2. ETHICS AND ACCOUNTABILITY Purchasing Policies are developed under the authority of Chapter 3.04 Purchasing Program of the City of Rohnert Park Municipal Code. The City Manager (or his/her designee) serves as the Purchasing Agent, and is charged with the responsibility and authority for coordinating and controlling the City's purchasing function in accordance with Purchasing Policies. 1.2.1 The Purchasing Agent and all departments shall adhere to the Purchasing Policies when procuring materials, supplies, equipment, vehicles and services. All purchases shall be limited to the approved budget or as otherwise authorized by City Council or City Manager. Purchasing dollar limits specified in the Purchasing Policies are "per order" unless otherwise indicated. 1.2.2 Applicable competitive bidding categories, authorization limits or contract award procedures will be based on unit cost, total purchase cost for consolidated bid items, or fiscal year aggregates in the case of standing purchase orders or similar ongoing purchasing arrangements. Staging of (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE 4 purchases to avoid competitive bidding procedures or authorization limits is prohibited. 1.2.3 All personnel engaged in the purchasing function shall exercise good judgment in the use and stewardship of City resources, and all Purchasing functions shall be conducted with absolute integrity and objectivity. Purchases are subject to public scrutiny; employees shall follow a strict rule of personal conduct that will not compromise the City in the conduct of its business. Any employee intentionally and/or repeatedly making purchases in a manner that circumvents ignores or fails to comply with the Purchasing Policy will be subject to disciplinary action, in accordance with City Personnel procedures. 1.3. PURCHASING AGENT RESPONSIBILITIES The City Manager or his/her designee shall act as the City's Purchasing Agent. The Purchasing Agent is responsible for procurement of materials, supplies, equipment, vehicles and services; administration of Purchasing Policy and procedures; and management of surplus City property. To perform these functions efficiently and assist departments, the Purchasing Agent shall: A. Coordinate and manage procurement of the City's materials, supplies, equipment, vehicles and services from the lowest responsive and responsible bidder when required by the Purchasing Policies. B. Ensure full and open competition on all purchases as required by the Purchasing Policies, and make purchase award recommendations to the appropriate authority. C. Identify, evaluate and utilize purchasing methods that best meet the needs of the City (cooperative purchases, standing purchase orders, contractual agreements, etc.). D. Recommend revisions to Purchasing Policy and procedures when necessary, and keep informed of current developments in the field of Public Purchasing. E. In consultation with the Finance Director act as the City's agent in the transfer and disposal of surplus equipment and materials. 1.4. DEPARTMENT RESPONSIBILITIES Each Department is responsible for facilitating prudent, efficient and cost-effective purchases. To meet these responsibilities, Departments shall: A. Ensure staff is trained on the terminology and requirements set forth in the Purchasing Policy and procedures. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE 5 B. Each Department Head shall provide a list with sample signature to the Finance Director and Purchasing Agent of staff authorized to approve requisitions, blanket or standing purchase orders, authorize confirming purchase orders, invoices and the dollar limit for each individual. C. Minimize urgent and sole source purchases, and provide written findings and documentation when such purchases may be necessary. D. Prohibit splitting orders or projects for the purpose of avoiding procurement requirements or authorization limits. E. Anticipate requirements sufficiently in advance to allow adequate time to obtain goods in accordance with best purchasing practices. F. Maximize coordination of purchases to take advantage of cost savings for bulk purchases of commonly used goods and services. G. Identify the account from which purchases will be made and provide evidence that encumbrance appropriation are available in the budget. H. Provide a business justification for each purchase. I. Provide appropriate documentation that goods or services have been received, including properly signed off packing/receiving slips and confirmation that items have been received in good condition. J. Invoices related to contracts or purchases authorized by the City Council or City Manager can be approved for payment by the Department Head or their designee. CHAPTER 2. ENCUMBRANCE OF FUNDS Except in emergency or urgent situations, the Purchasing Agent shall not issue any Purchase Order nor shall any contract be approved for materials, supplies, equipment, vehicles or services unless there exists an unencumbered appropriation in the department budget against which said purchase or contract is to be charged. Funds shall be encumbered by means of Purchase Order for all purchases exceeding $3,000. CHAPTER 3. PURCHASING METHODS 3.1 PETTY CASH Departments may request petty cash for use in purchasing small or immediately needed items, for expenditures that would be impractical to process through the Purchase Order system. Petty cash "banks" may be established and maintained for this purpose as authorized by the City Manager or Finance Director. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE ol A. Department Heads or designee shall be responsible for assuring compliance with the petty cash policy and procedures, and for the security of petty cash in the Department. B. Each Department that requests a petty cash banks shall appoint a custodian of the bank that is responsible for controlling the bank and requesting reimbursement to replenish funds. C. Department staff may make small or urgent purchases in amounts not to exceed $50 per request. Multiple petty cash slips shall not be used to "split" orders so as to circumvent this limit. D. Petty cash slips shall include the business justification for the purchase, and be signed by appropriate supervisory staff. E. Petty cash may not be "loaned" to any individual for any reason. Department's petty cash "bank" will be replenished based on submittal of signed petty cash slips and receipts to Finance for expenditures made. The Finance Department shall periodically audit Department's petty cash "bank". 3.2 CREDIT CARDS Under certain circumstances, use of a City credit card may be the most appropriate method for purchases. 3.2.1. City credit cards will be distributed on an as -needed basis to staff at the discretion of the Department Heads. Delegated spending authority will be consistent with or lower than spending limits for Purchase Orders. 3.2.2. City credit cards shall be utilized for purchase of supplies and materials, and shall not be used to contract for or purchase services, including professional services. 3.2.3. All purchases by credit card shall be shipped or delivered to a City address. 3.2.4. All credit card purchases must be documented in the same fashion as regular purchases including properly signed off packing/receiving slips, confirmation that goods have received in good condition and business justifications for the purchases. 3.2.5. If sales tax has not been paid at the time of purchase, this must be noted so that Finance can ensure that sales/use tax is paid to the State. 3.2.6. Use of the City credit card for personal purchases, cash advances or to purchase alcohol is prohibited. 3.2.7. Failure to comply with established procedures may result in discontinuance of use of the credit card by the employee/department, and may subject the (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE 7 employee to disciplinary action, in accordance with City Personnel procedures. 3.3 PURCHASE REQUISITIONS Departments shall submit requests for goods and equipment to the Purchasing Agent by standard Requisition Form. Signature authority for Requisitions shall be the same as that for Purchase Orders. 3.3.1 Departments shall submit completed Requisitions for purchases in excess of $3,000 that have yet to be made and for which the Purchasing Agent shall complete the purchase. 3.4 PURCHASING LIMITS 3.4.1 Authorized approvers of Requisitions and Contracts shall be limited as indicated in the table below: $1 to $1,000 Staff as delegated by Department Head $1 to $3,000 Supervisor/Manager as delegated by Dept. Head $1 to $15,000 Department Head, includes contracts $1 to $50,000 Assistant City Manager, includes contracts $1 to $100,000 City Manager, includes contracts $1 to $175,000 City Manager, Construction Projects threshold as defined by California Uniform Public Construction Cost Accounting Act (CUPCCAA) as it may be amended from time to time. 3.5 CONTRACTS FOR GOODS AND SERVICES 3.5.1 City contracts shall be consistent with State and federal laws, and shall be fully executed prior to the performance of any contract work. Each contract shall be approved as to form by the City Attorney, unless such contract is developed consistent with a template pre -approved as to form by the City Attorney (in which case the individual contract need not receive separate attorney approval). 3.5.2 Contract signature authority shall be aligned with that for purchasing limits, as designated in the Rohnert Park Municipal Code, Section 3.04, and as per contract. The City Manager or designee may execute any contract for which authorization has been granted pursuant to Ordinance, Resolution, or other action of the City Council, providing sufficient unencumbered funds exist. Contracts or Agreements related to transfer of title to real property must be signed by the Mayor or designee. Any contract made, or purported (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE ru to be made, by the City in violation of this section shall be void and of no force or effect. 3.5.3 The term or life of an Agreement shall be set, including, e.g., dates for required performance, with dates for phase completion if applicable, as well as for overall project completion. An Agreement may be made for a project in which completion of required work extends beyond one year; such an Agreement is not considered a multi-year agreement in the context of this Policy. 3.5.4 Multi-year agreements are encouraged for ongoing general services and consultant/professional services with a defined scope of work such as, but not limited to, janitorial and landscape maintenance, attorneys and accountants, and printing. The annual value of multi-year contracts and single year contracts with options to renew shall be considered in obtaining the appropriate signature authority. Any renewal periods for such contracts shall require a contract amendment, including proper signatures, executed prior to performance of the additional work or provision of the additional goods. 3.5.5 The City Manager or designee may approve alternative selection, evaluation, and award procedures for a specific contract or class of contracts (except as provided herein), if available information demonstrates that a substantial cost savings, enhancement in quality or performance, or other public benefit will result from use of the alternative contracting method. The alternative contracting method shall meet the purpose and goals of the Purchasing Policies and shall substantially promote the public interest in a manner that could not be achieved by complying with the competitive procurement methods otherwise available under the Purchasing Policies. 3.5.6 In event of emergency or urgent circumstances City Manager has the authority to authorize service contracts and follow up with City Council at the earliest opportunity. Except in an emergency or urgent circumstance, as approved by the City Manager, no work shall commence, until all required contract documentation (e.g., insurance certificates and endorsements, licenses, permits) has been provided to the City. 3.6 TYPES OF CONTRACTS A. Standing Supply Agreements - Department Heads, or designees, may negotiate Standing Supply Agreements with vendors for purchase of repetitive -use, non -capital equipment as defined in Chapter 11 "Capital Equipment" of the Purchasing Policy, items common to one or several departments. The Purchasing Agent will coordinate Standing Supply (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE N7 Agreements and process transactions by means of Purchase Order; signature authority and dollar values apply accordingly. B. Master Service Agreements — Department Heads may establish Master Service Agreements with specific vendors to provide services over time. A Contract/Task Order including a written outline of the scope of work and payment terms is required for services made through Master Service Agreements; a new contract for each purchase is unnecessary. Contract dollar limits and signature authority are applicable, and requirements such as insurance and indemnification may vary depending on the type of service required. Funds shall be encumbered in an adequate amount to complete the task or order; unused funds will be unencumbered following completion of the purchase. C. Cooperative Purchase Agreements - The Purchasing Agent has the authority to: join with other public jurisdictions in Cooperative Purchasing Agreements; buy directly from a vendor at a price established by competitive bidding by another public jurisdiction in substantial compliance with this document, even if the City has not joined with that public agency in a formal agreement; and, purchase from the United States of America, any state, municipality or other public corporation, or agency, without following formal purchasing procedures as defined in the Purchasing Policy. A Purchase Order is required for purchases made through Cooperative Purchase Agreements, subject to approvals and dollar limitations accordingly. D. Consultant and Professional Services Agreements - The City Manager or designee shall prescribe the procedures governing the solicitation and selection of proposals, and award of consultant service Agreements, including professional services. Contracts may be awarded through a competitive or negotiated process based on solicitation of qualifications and proposals of at least three providers (which may be waived at the discretion of the City Manager based on State law, and for sole source, urgent and emergency purchases, or as otherwise provided in the Purchasing Policy). Such procedures shall have the express purpose of obtaining contractual services of the highest quality together with the most cost- effective pricing. Proposals and/or Qualifications solicited for Professional Services shall be evaluated based on criteria other than pricing, as defined in the solicitations (such as demonstrated competence and professional qualifications), and the City may then negotiate with the most responsive and responsible vendor. E. Contracts for Non -Public Works Projects, Goods, and General Services- Contracts may be established for non-public works projects and purchases of goods and general (i.e., non -consultant) services, utilizing (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE 10 informal or formal processes for submission of proposals or bids. Contracts shall be developed based on the requirements for those processes as indicated in the Purchasing Policy and procedures F. Contracts for Public Projects - Accounting procedures were established by the California Uniform Public Construction Cost Accounting Commission, and are detailed in the Commission's Accounting Policies and Procedures Manual. PCC §22000-22050 describe both the informal and formal bidding procedures, project dollar thresholds, bidding and noticing requirements, rejection of bids, the definition and procedure for emergency Public Projects, and other mandates related to CUPCCAA. Rather than the City's Purchasing Ordinance or Policy, Public Projects are subject to definitions, terms and conditions specified in the California Uniform Public Construction Cost Accounting Act (CUPCCAA), Public Contract Code Section 2200, et seq., as may be amended from time to time. When Public Contract Code (PCC) requirements contradict City requirements, the PCC will apply. PCC § 22002(c), as may be amended, defines a "Public Project" as: (a) "Public project" means any of the following: (i) Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility. (ii) Painting or repainting of any publicly owned, leased, or operated facility. (iii) In the case of a publicly owned utility system, "public project" shall include only the construction, erection, improvement, or repair of dams, reservoirs, power plants, and electrical transmission lines of 230,000 volts and higher. (b) "Public project" does not include maintenance work. For purposes of this section, "maintenance work" includes all of the following: (i) Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes. (ii) Minor repainting. (iii) Resurfacing of streets and highways at less than one inch. (iv) Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE 11 (v) Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, power plants, and electrical transmission lines of 230, 000 volts and higher. (c) For purposes of this chapter, "facility" means any plant, building, structure, ground facility, utility system, subject to the limitation found in paragraph (3) of subdivision (c), real property, streets and highways, or other public work improvement. City Council adopted Ordinance No. 710 and Resolution No. 2004-70 in March 2004, thereby electing that the City become subject to CUPCCAA. The competitive bidding process is not required for public projects less than $3,000. The City Manager is authorized to award Public Project contracts solicited through CUPCCAA informal bidding processes. Contracts exceeding a certain dollar limit currently $175,000 (as they may be revised from time to time by CUPCCAA), are let in accordance with CUPCCAA formal bidding procedures, and awarded by the City Council. PCC § 22037, as may be amended, describes the formal bidding process as follows: Notice inviting formal bids shall state the time and place for receiving and opening of sealed bids and distinctly describe the project. The notice shall be published at least 14 calendar days before the date of opening the bids in a newspaper of general circulation, printed and published in the jurisdiction of the public agency; or if there is no newspaper printed and published within the jurisdiction of the public agency, publication shall be by posting the notice in at least three places within the jurisdiction of the public agency as have been designated by ordinance or regulation of the public agency as places for the posting of its of its notices. The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or electronic mail and mailed to all construction trade journals specified in Section 22036. The notice shall be sent at least 15 calendar days before the date of opening the bids. In addition to the notice required by this section, the public agency may give such other notice as it deems proper. 3.7 CHANGE ORDERS, TASK ORDERS, AND CONTRACT AMENDMENTS A substantial change to a Purchase Order or Contract (i.e., pricing, terms and conditions, specifications and/or scope of work) shall be documented as a Change Order, Task Order, or Contract Amendment. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE IiV 3.7.1 City Manager, Assistant City Manager and Department Heads may sign Change Orders, Task Orders, and Contract Amendments for purchases and contracts up to the maximum of the limits set forth in section 3.4.1. 3.7.2 Change Orders, Task Orders, and Contract Amendments generally should not exceed 10% of the original contract amount, unless authorized by the applicable signing authority. A new scope of work and/or a new contract may be required when the change exceeds 10% of the original amount. The individual designated in the initial Contract or Council Action shall make that decision. 3.7.3 A Change Order, Task Order, or Contract Amendment is not required when taxes, shipping and/or handling cause a purchase to exceed the authorized amount; the signatory limit may also be exceeded in that circumstance. [i31:311:it] 4411 r,11Lll Q4IT, l=1:lei 4111WAW1:0]:1_[+9 *1 Sound judgment shall be used in keeping urgent, disaster and emergency purchases to an absolute minimum. Specific procedures for managing these purchases shall apply, as determined by the Finance Director and Purchasing Agent. 3.8.1 Urgent Purchases — Immediate purchases of material, supplies, equipment, and/or services may be made when an urgent circumstance (as defined in the Purchasing Policy Appendix) exists, and procurement should not be delayed by use of normal competitive and financial procedures. Urgent purchases shall be authorized by the City Manager or designee. Urgent purchases shall be followed, as soon as practical, with submission of a Confirming Requisition that includes a written justification for the purchase having been made outside normal procedures, and Council will be notified as soon as practicable. Lack of planning does not constitute justification for an urgent purchase. 3.8.2 Disaster and Emergency Purchases — In a disaster or emergency (as defined in the Purchasing Policy Appendix), the City Manager or his/her designee may authorize deviation from the purchasing practices required by the Purchasing Policy, including, but not limited to, the immediate purchase of material, supplies, equipment, and professional services, including those in excess of his/her City Council -approved signature threshold, in the manner provided for in the Purchasing Policy Appendix. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PAGE PURCHASING POLICY 13 CHAPTER 4. INFORMAL COMPETITIVE PRICING — GOODS AND GENERAL SERVICES, NON-PUBLIC WORKS PROJECTS 4.1 COMPETITIVE QUOTES The Department or the Purchasing Agent may purchase goods and services in the open market based on evaluation of competitive quotes. A minimum of three (3) competitive quotes shall be solicited for purchases greater than $3,000 and less than $100,000. Requests for quotations must be made or distributed, utilizing Request for Quotation forms or alternate forms as may be approved. Written documentation of quotes must be provided. 4.1.1 Competitive quotes are not required for purchases below $3,000, but shall be solicited prior to completing Purchase Orders if reasonably possible. 4.1.2 The City Manager/Designee may award the purchase to the lowest responsive and responsible party whose quote fulfills the intended purpose, quality, and delivery needs of the solicitation. In lieu of awarding the purchase, the City Manager/Designee may reject the quotes, or may negotiate further to obtain terms more acceptable to the City. 4.1.3 The City Manager may dispense with quotes in emergency and urgent circumstances, as outlined under Section 3.8 "Urgent and Emergency Purchases" of the Purchasing Policy. CHAPTER 5. FORMAL COMPETITIVE PRICING — GOODS AND GENERAL SERVICES, NON-PUBLIC WORKS PROJECTS When purchases are anticipated to exceed $100,000, and/or require City Council approval, formal competitive procedures must be completed. These procedures include sealed proposals solicited through a Request for Proposal (RFP) and sealed bidding solicited through an Invitation for Bid (IFB). 5.1 REQUESTS FOR PROPOSALS (RFP) 5.1.1 A contract or purchase agreement may be entered into by means of sealed proposals solicited through a Request for Proposal (RFP). The Request for Proposal shall state the criteria for evaluation and the relative importance of price and other factors. 5.1.2 The Purchasing Agent shall determine the RFP procedures, including whether and where public notice of formal proposals shall be made. Sealed proposals shall be submitted to the Purchasing Agent by the date and time specified on the prescribed forms. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE 14 5.1.3 No work shall be performed unless and until a contract has been executed, except under urgent and emergency circumstances as defined in this policy. 5.2 INVITATION FORBID (IFB) A contract or purchase may be entered into by means of sealed proposals solicited through an Invitation for Bid (IFB). The Purchasing Agent shall determine the procedures for IFBs for non-public projects, and no work shall be performed unless and until a Purchase Order has been issued, except under urgent and emergency circumstances as defined in the Purchasing Policy. CHAPTER 6. LOCAL VENDOR/BIDDER PREFERENCE 6.1 A bid price preference of 1% shall be granted to local vendors/bidders (those providing goods or services in the City of Rohnert Park, or elsewhere in Sonoma County); however, the preference shall not exceed $5,000. 6.2 Rohnert Park vendors/bidders will be given priority in the selection process over those from other Sonoma County cities if the Rohnert Park bid is evaluated equally to any of those cities. To qualify for the preference, local vendors/bidders must submit proof of the address of their principal place of business and a copy of a current City business license. 6.3 The local vendor/bidder preference shall apply when written proposals or bids are solicited, but shall not apply to Public Projects or purchases made in cooperation with other jurisdictions. The local vendor/bidder preference will be waived when prohibited by federal, State or other law or regulation, or by conditions specified by grantors, as determined by the Purchasing Agent. CHAPTER 7. EXEMPTIONS FROM COMPETITIVE PRICING - GOODS AND GENERAL SERVICES, NON-PUBLIC PROJECTS 7.1 Purchases not readily adaptable to the open market and bidding processes may be eligible for exemption from competitive pricing. These purchases include, but are not limited to utilities, subscriptions, memberships, software licenses, advertisements, temporary services, insurance or bond premiums and travel expenses. Exemptions are restricted to those items appearing on a list maintained by the Purchasing Agent. Departments may submit written requests to the Purchasing Agent for additional exemptions, which will be approved if appropriate and added to the list. 7.2 Sole Source Purchases - Upon recommendation of the Department Head, the City Manager may waive bidding requirements for sole source purchases if he/she determines sufficient justification exists. Sole source purchases shall be coordinated by the Purchasing Agent, and may include proprietary items sold (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE 15 directly from the manufacturer, items that have only one distributor authorized to sell in Sonoma County, items that perform a complex or unique function or purchases when a certain product is the only one proven to be acceptable or compatible with existing equipment. Sole source purchases should be kept at a minimum, to encourage competition and more favorable prices. 7.3 Cooperative Purchases as defined in the Purchasing Policies are exempt from competitive pricing conducted by the City. CHAPTER 8. PURCHASE SPECIFICATIONS 8.1 Use of brand names in specifications shall be for the purpose of describing the standard of quality, performance, and characteristics the City desires, and not be intended to limit or restrict competition. If a brand name is incorporated into a specification, a minimum of two acceptable brands shall be listed whenever possible and shall be followed by the statement "or approved equal" unless the sole source policy applies. 8.2 Use of specifications provided by a specific manufacturer should be avoided, however, if used, the name of the manufacturer, model number, etc., should be indicated. The bid document shall clearly state that the use of the manufacturer's specifications are for the sole purpose of establishing the level of quality desired. The Purchasing Agent will determine and approve any product submitted as an "or equal." 8.3 The Purchasing Agent may limit bidding to a specific product type or a brand name product when purchasing equipment or supplies required to be compatible with existing equipment or to perform complex or unique functions. 8.4 Public Contract Code § 3400 requirements should be reviewed when brand names and/or manufacturer specifications are being considered for inclusion in a bid solicitation. CHAPTER 9. DISPOSAL OF SURPLUS PROPERTY The City Manager or designee is authorized to exchange, trade-in, sell and dispose of surplus personal property having salvage value in the open market, by public auction, by competitive sealed bids or by exchange or trade in for new goods. The sale or lease of surplus personal property to a governmental, public or quasi -public agency may be without advertisement for or receipt of bids. Employees are not eligible to receive or purchase surplus property, however, employees may receive personalized items, and receive or purchase at market value items considered to be memorial or commemorative in nature, subject to City Manager approval. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING POLICY 16 9.1 PROPERTY WITH NO SALVAGE VALUE Surplus personal property with no salvage value, as determined by the Purchasing Agent, shall be disposed of in a manner that salvages recyclable components, if practical. 9.2 UNCLAIMED, SEIZED OR ABANDONED PROPERTY The Purchasing Agent, with City Manager approval, is authorized to sell or dispose of all goods in the possession or custody of the Department of Public Safety which are unclaimed, seized and/or abandoned and may be legally disposed of by the City. ORRS4101A11►W The Purchasing Agent shall provide reports to Finance Director indicating surplus personal property disposed of, the method of disposal, and the amounts received from disposal, and shall maintain records for public inspection relative to the disposal of surplus personal property for a period of time in compliance with State law and the City's records retention schedule. ME2BIG] I, I_1IIs] L1Rx*1;&i11 N a 10,92a:Zs] a 4:4'1 Upon approval in advance in writing by the City Manager, surplus personal property may be donated to governmental, public or quasi -public agencies, charitable or non- profit organizations on a first-come first-served basis to be utilized for non-profit purposes. CHAPTER 10. PURCHASE AND USE OF RECYCLED PRODUCTS The City encourages the use of recycled products whenever practicable, and products manufactured with the highest amount of postconsumer material practical. Such products must meet reasonable performance standards, be available at a reasonable price and be available within a reasonable amount of time. 10.1 RECYCLED PRODUCTS Recycled products covered under this policy include: paper (printing and copy), paper products, glass, oil, paint, solvents, tires, tire -derived products, compost and aggregate, such as those used in building construction, road construction, office products and fleet maintenance. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING POLICY 17 10.2 EXCEPTIONS Exceptions to this policy are granted under the following conditions: A. The cost is greater than 105% of the cost of a comparable non -recycled product. B. A recycled product option cannot be identified, after a due diligence search. C. Critical performance criteria cannot be met by any recycled product. D. A recycled product is not available within a reasonable amount of time. E. Other exceptions as granted by consent of the City Manager. CHAPTER 11. CAPITAL EQUIPMENT Purchase of equipment or furniture at a unit cost of $5,000 or greater with a useful life greater than 5 years shall be capitalized in accordance with the City's capitalization policy. A Purchase Order must be issued; Standing Purchase Orders may not be substituted. At the time of receipt, a tracking number shall be issued and affixed to the asset. CHAPTER 12. INFORMATION TECHNOLOGY -RELATED PURCHASES To keep costs under control and assure implemented technologies work together harmoniously and meet staff needs, the City of Rohnert Park Information Technology Department (IT) shall standardize and control all purchases of equipment touching the Data and Telephone networks, as well as desktop computers. 12.1 With limited exceptions, the Information Technology Department shall include in its annual budget funding to support all cross -department technologies, and shall work cooperatively with the Purchasing Agent to identify technology vendors and purchasing methods. While the Information Technology Department may provide support for specific departmental technology needs, those needs may be funded through department budgets. 12.2 The list of those authorized by the City Manager to request technology purchases shall be maintained by the Information Technology Department. CHAPTER 13. RISK MANAGEMENT 13.1 The Purchasing Agent shall adhere to and follow the insurance requirements and monitor compliance as established by the City's Risk Management Agency. In accordance with the type of services to be provided. The Purchasing Agent shall ensure the proper insurance requirements are included in any standard contract for services. Contracts will not be fully executed until all required insurance certificates and endorsements have been received, reviewed and approved; additional requirements may apply to Public Projects. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE W1 13.2 Requirements for contract bonds, such as Performance Bonds, Labor and Material Bonds and/or Fidelity Bond shall be determined by the Project Manager's Department Head, with advisement from the Purchasing Agent when required. Bonds are maintained by the project manager, and forwarded to the City Clerk's office upon contract completion. Requirements related to Public Projects may vary from those for non-public projects. CHAPTER 14. CONTRACTOR'S OPERATING REQUIREMENTS 14.1 Any person doing business in the City must possess a current City of Rohnert Park Business License, as required by the Rohnert Park Municipal Code. 14.2 Prior to contract award, the project manager shall verify that the contractor's State Contractors License is valid and in good standing, and the Contractor has not been debarred by the Federal Government. Verification shall be documented in the permanent contract file. 14.3 No contractor or subcontractor may be listed on a bid proposal or awarded a contract for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. 14.4 All contractors (including consultants and service providers) and their respective subcontractors who meet any of the following criteria shall be required to successfully pass a California Department of Justice Live Scan Fingerprinting background check conducted by the City of Rohnert Park Department of Public Safety: • Work with children when performing on-site services • Access City of Rohnert Park computers Contractors shall be responsible for obtaining Live Scan Fingerprinting prior to performing work and shall bear the cost thereof at the time of fingerprinting. (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY APPENDIX — DEFINITION OF TERMS PAGE 19 1. AMENDMENT — any change or modification in the terms and conditions of a contract, accomplished by agreement of the parties; similar function to a change order 2. AWARD — a contract or purchase made with a vendor that successfully completes a bidding or competitive proposal process 3. BIDDER'S LIST — list of responsible prospective suppliers and contractors to whom notice of Invitations for Bid on Public Projects may be delivered 4. CHANGE ORDER — document used to detail a substantial change to a Purchase Order or construction contract 5. CITY — City of Rohnert Park, California 6. COMPETITIVE QUOTE — verbal or written pricing quotation made by vendor(s) regarding specific purchases; typically three are required prior to purchasing item or service (also known as Informal Competitive Pricing) 7. CONSULTANT SERVICES — services of an advisory nature that provide a recommended course of action or personal expertise, and that have an end product which is basically a transmittal of information 8. CONTRACT — all types of City agreements, regardless of what they may be called, for the procurement or disposal of goods, supplies, services, professional or consulting services, or construction 9. CONTRACTS FOR GOODS AND VARIOUS SERVICES — for purchases of goods and services through non -pre -qualified vendors for non-public projects, utilizing informal or formal processes for submission of proposals or bids, based on the requirements for these processes 10. CONTRACTOR — any person, group of persons, business, consultant, designing architect, association, partnership, corporation, supplier, vendor, printer, or other entity not in the employment of the City that has entered into a binding contract with the City, or serves in a subcontracting capacity with an entity having a contract with the City, to provide goods, supplies, services, professional services, construction or disposal of surplus supplies 11. EMERGENCY PURCHASE — purchase or service procured under circumstance of a Federal, State or City declared disaster or where a circumstance poses clear, substantial, and imminent danger (e.g., fire, flood, explosion, storm, earthquake, epidemic, riot, civil defense) and immediate action is necessary to prevent or mitigate major loss or significant impairment of life, health, property, or essential public services; procurement should not be delayed by use of normal competitive and financial procedures. Emergency purchases related to Public Projects must (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING POLICY 20 meet requirements established by CUPCCA. 12. ENCUMBRANCE — placement of a financial hold on a specified amount of funds designated for a particular purpose, prior to making a purchase or payment on a contract related to that purpose, and preventing the use of those funds for any other purpose 13. EXEMPT PURCHASE — a purchase not readily adaptable to the open market and formal bidding or competitive pricing processes, such as magazine subscriptions and membership dues; also emergency and other purchases as detailed in the Purchasing Policy 14. GENERAL SERVICES — the furnishing of labor, time or effort by a vendor primarily through use of manual or technical skills that may or may not produce a tangible commodity; e.g., janitorial work, landscape maintenance, equipment repair and service, rubbish and waste removal, clothing rental and cleaning, and minor repainting (non-public projects) 15. JOB ORDER CONTRACT — a contract competitively bid for a base year and multiple option years for Public Projects of minor construction and renovation, alterations, painting and repair of existing facilities 16. LOWEST RESPONSIBLE, RESPONSIVE BIDDER — bidder submitting the bid or proposal meeting all requirements of the specifications, terms, and conditions of the Invitation for Bids or Request for Proposal resulting in the lowest cost to the City in a total cost concept or based solely on price, taking into consideration the financial and practical ability of the vendor to perform the contract and past performance of the vendor 17. PERFORMANCE BOND — a bond issued to the City as a guarantee against the failure of a contractor to meet obligations specified in the contract 18. PROFESSIONAL SERVICES — services provided by an educated, certified or licensed specialist, or technical expert, that may be subject to procurement restrictions in accordance with State law, and City contract requirements, beyond that of regular (non-professional) consultant services 19. PURCHASE ORDER — A document representing a contract between the City and the vendor, utilized for ordering goods and services, and subject to specific signature authorities based on the dollar value of the purchase(s) 20. REQUEST FOR STATEMENT OF QUALIFICATIONS (RSQ) — document providing details regarding a desired purchase (typically a service), and soliciting qualifications from vendors 21. REQUEST FOR PROPOSALS (RFP) — document providing details regarding a desired purchase, and soliciting pricing quotations from vendors (iiCITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT PURCHASING POLICY PAGE 21 22. REQUEST FOR QUOTATIONS (RFQ) — process to invite suppliers to provide written or verbal pricing and/or other details regarding products and services of interest to the City; facilitating vendor comparison and purchase under the best available terms 23. SOLE SOURCE PURCHASE — commodities and services that can be obtained from only one vendor, proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area, or items that perform a complex or unique function; exempt from bidding 24. SURPLUS PROPERTY — personal property which the City no longer has use for, has fully depreciated, or which has exhausted its intended life; also goods in the possession or custody of the Department of Public Safety that are unclaimed, seized and/or abandoned 25. TASK ORDER — issued under Master Agreements to secure services from the consultant as needed; include the specific scope of work required by the City, the compensation due for that specific scope of work, and any terms and conditions that may pertain solely to the task; creates a financial obligation for the City 26. URGENT PURCHASE — a purchase made when a sudden, unexpected occurrence, while not an emergency as defined in the Purchasing Policies, necessitates expedited action to prevent or mitigate loss, protect property or public health and safety, and ensure essential public services (e.g., street signal outage, heating system failure at the Senior Center in winter, off-site fire truck repair) EXHIBIT A Purchasing Policy Comparison Chapter/Topic Current Policy Proposed Policy Chapter 1 - General Information 1.4 Department Responsibilities Not addressed. "Refrain" form splitting orders. Not addressed. Not addressed. Not addressed. Chapter 2 - Encumbrance of Funds Encumbrance of Funds Must encumber funds for purchases exceeding $250 Chapter 3 - Purchasing Methods 3.1 Petty Cash 3.2 Credit Cards Established process and set limits: $300 Public Safety, $200 other departments. Single purchase limit $25.00. Not addressed. Not addressed. Established Cal Card program; eliminated other vendor cards (besides gasoline); set staff single - purchase and card limits. Department Head to provide Finance with a list of employees authorized to approve purchases and payments along with a sample signature. "Prohibits" splitting orders. Provide documentation that goods and services have been received and business justification of expenditure. Identify account number / confirm budget available. Delegates /clarifies authority to sign invoices. Encumbers budget via purchase order for all purchases exceeding $3,000. Requires Confirmation budget is available/provide documentation as necessary. Establishes petty cash "banks" authorized by City Manager or Finance Director. Department Heads or designee responsible for compliance with petty cash procedures. Department Head to appoint a custodian responsible for petty cash and requesting replenishment of funds. Single purchase limit to $50.00. Petty cash subject to surprise audit. Petty cash may not be "loaned". Sets spending authority consistent with spending limits for purchase orders. Purchases must have business justification. If sales tax not paid at point of sale it must be noted on invoice so Finance can ensure payment to State. 3.3 Purchase Requisitions Requirement for requisitions/purchase orders for Purchase Requisitions required for purchases over purchases exceeding $250;established informal $3,000. Eliminates informal process for purchases process for purchases under $250. under $250. EXHIBIT A Purchasing Policy Comparison Chapter/Topic Current Policy Proposed Policy 3.4 Purchasing Limits Approval for purchases: Staff as designated by supervisor up to $250. Supervisory staff up to $1,500. Department Heads up to $5,000. Assistant City Manager, not specified. City Manager up to $30,000 for purchases, up to $50,000 for non-UCCAP construction projects and reimbursement contracts. Not addressed. 3.5 Contracts for Goods and Department Heads may approve up to $5,000. Services 3.6 Types of Contracts A. Standing Supply Agreements Non -capital equipment not addressed. F. Contracts for Public Projects Set Uniform Construction Cost Accounting Procedures (UCCAP). 3.7 Change Orders, Task Orders, Contract Amendments 3.8 Urgent and Emergency Purchases Disaster and Emergency Purchases UCCAP limits set at $175,000. Formerly UCCAP. Department Heads may approve up to $5,000. Includes permissive language. Includes permissive language. Approval Authority Increased: Staff as delegated by Department Head up to $1,000. Supervisor/Manager as delegated by Department Head up to $3,000. Department Heads up to $15,000, includes contracts. Assistant City Manager up to $50,000, includes contracts. City Manager up to $100,000 includes contracts. City Manager up to construction projects threshold as defined by CUPCCAA currently $175,000. Limits are set at same level as purchasing authority in section 3.4 above. Authorizes City Manager to execute service contracts in urgent or emergency circumstances and to follow-up with Council at the earliest opportunity. Defines, adds non -capital equipment. Redefined by State as California Uniform Public Construction Cost Accounting Act (CUPCCAA). Authorize City Manager to award public projects through CUPCCAA informal bidding process. Current CUPCCAA threshold $175,000, or as may be amended from time to time. Identified formal bidding process as defined in CUPCCAA. City Manager, Assistant City Manager and Department Heads may approve contracts in accordance with section 3.4 above. Adds Professional Services. Add language pointing to future disaster and emergency policy to be included in the appendix to maximize Federal reimbursements. Chapter 4 - Informal Competitive Pricing - Goods and General Services 4.1 Competitive Pricing - Informal competitive pricing process for purchases Increases informal competitive pricing process for Informal $3,000 to $30,000. purchase $3,000 to $100,000. EXHIBIT A Purchasing Policy Comparison Chapter/Topic Current Policy Proposed Policy Chapter 5 - Formal Competitive Pricing - Good and General Services 5 Competitive Pricing - Formal Formal competitive pricing process for purchases exceeding $30,000. Chapter 9 - Disposal of Surplus Property 9.3 Reporting Regular reporting to City Manager. Donations of property approved by Purchasing Agent. Chapter 13 - Risk Management 13.1 Risk Management Staff serves as administrator (establishes insurance requirements and monitors compliance). Chapter 14 - Contractor's Operating Requirements 14.3 Contractor's Operating Not addressed. Requirements Increases formal competitive pricing limits for purchases exceeding $100,000. Reports provided to Finance Director indicating surplus property disposed of. Donations of property approved by City Manager. Purchasing Agent to adhere to insurance requirements as established by City's Risk Management Agency, in accordance with type of services provided. New legal requirement added: No contractor or subcontractor may be listed on a bid proposal unless registered with the California Department of Industrial Relations. May 24, 2016 City of Rohnert Park Draft Purchasing Policy GOAL B: Achieve and maintain financial stability: • Establish financial policies, procedures and systems that represent best practices. Current purchasing policy was adopted by City Council Resolution 2012-22 on February 28,2012. Policy was designed to focus on: • Cash management; • Tighter internal controls; • Restricting staff's ability to purchase. Strengthen Internal Controls. Improve efficiency. Increase staff response time and productivity. p Place more responsibility on Department Heads to manage and control budgets. Establish internal authority levels. Free up more time to research and evaluate high cost purchases. Reduce credit card purchases. Proposed Changes Department Responsibilities r Provide Finance with list of employees authorized to approve purchases and payments. • Sample signatures. i "Prohibit" splitting orders. Provide documentation: • Goods and services were received. • Business justification for expenditure. Identify account number /confirm budget is available. z Delegates authority to sign invoices. • Clarifies that once an expenditure has been through approval process that department can sign invoice for payment. Proposed Changes Purchas41 ing Methods & Authorization ) City Manager or Finance Director authorize petty cash "bank" for departments. Department Responsibility: • Follow petty cash procedures. • Appoint a custodian: Custodian is responsible for petty cash and replenishing funds. $50 single purchase limit. Subject to surprise audits. s Petty cash may not be "loaned." Sets spending authority consistent with spending limits for purchase orders. Purchases must have business justification. If sales tax not paid, must note on receipt. w- Required for purchases over $3.,000. • Currently $250. • Reduces administrative burden. Cost benefit considerations. Encumber by purchase order all purchases exceeding $3,000. • Previously $250. Ensure unencumbered funds exist prior to making purchases. • Provide documentation as necessary. 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 47 357 1,818 1,156 1,069 846 * Total Processed is at the $250 level 6 270 1,776 584 592 722 Over $3,000 87 42 572 477 124 Staff, delegated by Department Head Supervisor/Manager, delegated by Department Head Department Head (includes contracts) Assistant City Manager (includes contracts) City Manager (includes contracts) City Manager, Public Projects IIS $15,000 $50,000 $100,000 $175,000 � Public projects guidelines are established by California Uniform Public Construction Cost Accounting ACT (CUPCCAA) formerly Uniform Construction Cost Accounting (UCCAP). • Adopted by Council in March 2004. � Bidding process not required for public projects less than $3,000. Informal bidding process for projects up to current level of $1 75k. CUPCCAA may increase level. City Manager authorized to award. Up to informal level currently $175k. ) Contracts exceeding informal bidding limit (currently $175,000), follow CUPCCAA formal bidding procedures. • Awarded by the City Council. r Urgent and Emergency Situations. • Adds professional services to list of items that can be authorized by the City Manager in excess of normal limits. • Adds provision for future policy addition of disaster/emergency purchases. Maximize Federal reimbursement. New Legal Requirement: No contractor or subcontractor may be listed on a bid proposal unless registered with the State of California Department of Industrial Relations. Council approval of proposed policy will: • Strengthen Internal Controls. • Improve efficiency. • Place more responsibility on Department Heads to manage and control budgets. • Free up time to research and evaluate high cost purchases. • Reduce credit card use. Questions?? r Discussion -- Direction ,�.OiANERZ PAgK ITEM NO. 10 Mission Statement 19 62 "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CALPFORKO CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Community Services Submitted By: John McArthur, Director Public Works and Community Services Prepared By: Mitch Austin, Community Services Manager Agenda Title: Amendment of the Recreation Facility and Program Fee Schedule RECOMMENDED ACTION: Staff is seeking City Council direction on recommended adjustments to the Recreation Facility and Program Fee Schedule (Fee Schedule). The final updated and amended fee schedule would be brought back to City Council on June 14, 2016 for public hearing and final approval. BACKGROUND: Most public recreational facilities and programs are not fully cost -recovering and typically have an impact on the General Fund. The City's Community Services Department has an operating cost -recovery level of approximately 70%, which is very high for public facilities and programs. The City Council has historically established appropriate fees to help mitigate this General Fund impact, while still providing affordable rental and program opportunities for residents. Fees charged for various facilities and programs are annually evaluated by Community Services Department staff. Staff makes recommendations for adjustments generally based on the cost to deliver services and current market rates. At the City Council meeting on May 10, 2016, the City Council provided direction to staff to proceed with the development of the Community Benefit Methodology for setting user fees. This methodology has not been directly applied to the recommendations for adjustments to the Fee Schedule for 2016. This is because the Community Benefit Methodology will take time to fully develop, implement, and present to City Council for approval. However, the proposed fee recommendations are compatible with the Community Benefit Methodology, as staff is recommending fee adjustments that not only seek to improve cost recovery and align with regional market rates, but also to encourage greater participation in programs with a community benefit - such as group swim lessons for youth. PROPOSAL: The proposed 2016 Recreation Facility and Program Fee Schedule is attached as Schedule A, for the City Council's consideration and review. The Parks and Recreation Commission considered the proposed Fee Schedule at their March 17, 2016 meeting and recommends City Council approval. The recommended fee adjustments are proposed in the categories of youth camps and group swim lessons as detailed in Schedule B. 1 ITEM NO. 10 Youth Camps The proposed adjustments modestly increase fees for youth camp and adds additional extended care and other camp program options to the Fee Schedule. These adjustments are projected to increase annual revenue by $8,200. Group Swim Lessons The proposed adjustments for group swim lessons actually lowers the fees for participants. This is because group swim lessons have had a low participation rate of 58%, since fee increases were implemented in 2014. Currently, group swim lesson fees are the highest in the region for public agencies. Additionally, the second session of group swim lessons was removed in the proposed Fee Schedule due to low attendance. Even though the proposed fee adjustments lower the amount charged for group swim lessons, staff has projected that these adjustments will increase revenue by $2,000 per swim lesson season due to improved participation rates. STRATEGIC PLAN ALIGNMENT: Adjusting the Recreation Facility and Program Fee Schedule for 2016 is in alignment with Strategic Plan Goal B: Identify new and innovative ways to increase revenue. OPTIONS CONSIDERED: 1. Adjust Fee Schedule as recommended to increase youth camp fees for cost recovery purposes and add new fees to allow more camp programming options, and to lower group swim lesson fees to encourage participation and align with current regional market rates. Staff recommends this option. 2. Leave Fee Schedule the same as 2015. Reduced program participation and lower cost - recovery would likely result from this option. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: Proposed adjustments to the 2016 Recreation Facility and Program Fee Schedule is projected to generate over $10,200 in additional annual revenue. This additional revenue will help offset increased staffing costs related to minimum wage increases, as well as some anticipated increases in operational expenses associated with swim lessons and youth camps. These fees are not a tax subject to the voting requirements of Proposition 26. When taking into account the City's actual operations and maintenance costs, capital facility needs, and market rates for comparable facilities, the fees proposed are reasonable. Schedule C: Fee Increase Fiscal Impact, demonstrates that the fees do not exceed the cost of providing the service. Furthermore, the fees give a specific benefit directly to the payer that is not provided to those not charged. Department Head Approval Date: 5/5/2016 Finance Director Approval Date: 5/6/2016 City Attorney Approval Date: 5/6/2016 City Manager Approval Date: 5/13/2016 Attachments (list in packet assembly order): 1. Schedule A: 2016 Proposed Recreation Facility and Program Fee Schedule 2. Schedule B: 2016 Proposed Changes to Youth Camps and Group Swim Lessons 3. Schedule C: 2016 Fee Increase Fiscal Impact 2 SCHEDULE A PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE All fees listed below are subject to Automatic Inflationary Rate Adjustment Date of Last Proposed Cash/Year Program/Facility Classification Current Fee Increase Classification Fee Fiscal Impact CLASSIFICATIONS PROPOSED NEW CLASSIFICATIONS A. City/School/Resident Youth Groups Non Profit (consolidated A,B and D) B. Resident Non -Profit Groups Private R.P. Resident ( C ) C. Resident Private and Church Groups Private Non -Resident ( E ) D. Non -Resident, Non -Profit Groups Commercial (F) E. Non -Resident Private & Church Groups F. Commercial COMMUNITY CENTER - MULTI USE ROOM Damage Deposit Non -Profit $400.00 Private - Resident $400.00 Private - Non -Resident $400.00 Commercial $400.00 Clean-up Fee All $150.00 Hourly Rentals (Peak Times Mon -Sat) Non -Profit $85.00 Private - Resident $110.00 Private - Non -Resident $121.00 Commercial $145.00 Hourly Rentals (Non -Peak Mon-Th/Sun) Non -Profit $60.00 Non -Peak: M -Th 8a -5p All Sunday Private - Resident $70.00 Private - Non -Resident $77.00 Commercial $80.00 Kitchen (flat w/ rent of MU only) All $100.00 Kitchen (hourly: Non -Peak hrs M -Th) All $15.00 Additional Facility Attn. (Flat Rate) All $35.00 COMMUNITY CENTER LOBBY Flat fee All $100.00 Art Reception (1 hour max) All $20.00 COMMUNITY CENTER OUTDOOR WEDDING AREA Flat Rate (with room use only) All $200.00 Comments 5/18/2016 1 SCHEDULE A PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE All fees listed below are subject to Automatic Inflationary Rate Adjustment Date of Last Proposed Cash/Year Program/Facility Classification Current Fee Increase Classification Fee Fiscal Impact COMMUNITY CENTER PLAZA Application Fee All $25.00 Minor Event (per application criteria) All $300.00 Major Event (per application criteria) All $850.00 COMMUNITY CENTER - MEETING ROOM 2 AND LOUNGE Damage Deposit All $200.00 Clean-up Fee All $55.00 Rental (hourly) Non -Profit $40.00 Private - Resident $45.00 Private - Non -Resident $50.00 Commercial $70.00 COMMUNITY CENTER - MEETING ROOM #2. #3. CRAFTS ROOM #1. GARDEN ROOM OR LOUNGE Damage Deposit All $100.00 Clean-up Fee (events with food or 40+) All $40.00 Rental (hourly Mon- Thursday) Non -Profit $15.00 Rental (hourly) Non -Profit $25.00 Private - Resident $35.00 Private - Non -Resident $39.00 COMMUNITY CENTER MEETING ROOM #1 OR CONFERENCE ROOM Rental Hourly Friday, Saturday or Sunday t. Non -Profit $25.00 Rental (hourly Mon- Thursday) Non -Profit $10.00 Private - Resident $25.00 Private - Non -Resident $28.00 Commercial $35.00 COMMUNITY CENTER - ALL ROOMS. LOBBY & KITCHEN Damage Deposit $500.00 Clean-up Fee (events with food or 40+) $150.00 Rental (Daily Use Mon- Thursday & Friday until 4:OOPM) $800.00 Comments COMMUNITY CENTER MISCELLANEOUS EQUIPMENT 5/18/2016 2 SCHEDULE A PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE All fees listed below are subject to Automatic Inflationary Rate Adjustment Date of Last Proposed Cash/Year Program/Facility Classification Current Fee Increase Classification Fee Fiscal Impact Piano (flat per use) All $25.00 Coffee pot - each All $10.00 BURTON AVENUE RECREATION CENTER Damage Deposit Non -Profit PR, PNR, C All Non -Profit Non -Profit Private - Resident Private - Non -Resident Commercial All Clean-up Fee Rental (Monday -Thursday, Sunday) Rental (hourly) Facility Open/Close (flat/casual use) LADYBUG RECREATION BUILDING Damage Deposit _ Single Use Rental (flat; 3hour block) Rental (hourly) GOLD RIDGE RECREATION CENTER Damage Deposit All Non -Profit Private - Resident Private - Non -Resident Commercial All Non -Profit Private - Resident Private - Non -Resident Commercial SENIOR CENTER ACTIVITY ROOM (4 hour minimum) Damage Deposit All Clean-up fee All Rental (hourly) Non -Profit 2nd Facility Attn. (Flat Rate) Private - Resident Private - Non -Resident Commercial All $400.00 $400.00 $150.00 $15.00 $65.00 $75.00 $83.00 $110.00 $40.00 $50.00 $18.00 $20.00 $25.00 $30.00 $200.00 $26.00 $32.00 $62.00 $100.00 $400.00 $150.00 $40.00 $65.00 $71.00 $90.00 $30.00 Comments 5/18/2016 3 SCHEDULE A PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE All fees listed below are subject to Automatic Inflationary Rate Adjustment SENIOR CENTER MISCELLANEOUS EQUIPMENT Coffee urn (100 cup) - each All $20.00 P.A. system/2 microphones All $25.00 SENIOR CENTER- COFFEE Date of Last Program/Facility Classification Current Fee Increase SENIOR CENTER DINING ROOM/DROP-IN/SUITE C $7.00 Damage Deposit Sunshine Bus Santa Rosa per ride/ 1 rider $12.00 Clean-up Fee All $50.00 Rental (hourly) Non -Profit $25.00 Private - Resident $35.00 Private - Non -Resident $39.00 Under 100 people Commercial $50.00 SENIOR CENTER KITCHEN Resident fees $40.00 Rental (flat rate with rental of facility) All $100.00 SENIOR CENTER MISCELLANEOUS EQUIPMENT Coffee urn (100 cup) - each All $20.00 P.A. system/2 microphones All $25.00 SENIOR CENTER- COFFEE Cup of Coffee (Free refills) $0.50 Sunshine Bus Local per ride $7.00 Sunshine Bus Santa Rosa per ride/ 1 rider $12.00 only Sunshine Bus Santa Rosa per ride/ 2 or $10.00 more riders PICNIC AREAS -ALL PARKS EXCEPT ALICIA PARK Under 100 people Non-profit Groups $25.00 Groups of 20 & under Resident fees $40.00 21-50 people Resident fees $50.00 51 and Over people Resident fees $100.00 Deposit for 100+ $100.00 Groups of 20 & under Non-resident fees $55.00 21-50 people Non-resident fees $75.00 51 and Over people Non-resident fees $125.00 Deposit for 100+ $100.00 Proposed Cash/Year Classification Fee Fiscal Impact Comments 5/18/2016 4 SPECIAL EVENT USES Community Center grass $100.00 Park areas other than picnics $150.00 ADMINSTRATIVE Refund/Change Processing Charge $10.00 CALLINAN SPORTS & FITNESS CENTER SCHEDULE A MEMBERSHIPS PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE Teen EFT 14 - 17yrs All fees listed below are subject to Automatic Inflationary Rate Adjustment Adult EFT 18 - 59 yrs Date of Last Proposed CashNear Program/Facility Classification Current Fee Increase Classification Fee Fiscal Impact GROUP PICNIC AREAS $16.00 Alicia Park 1-100 people Resident $75.00 Alicia Park 101-200 people $95.00 Alicia Park 201-300 people $125.00 Alicia Park 301 or more $150.00 Alicia Park 1-100 people Non-resident Fees $83.00 Alicia Park 101-200 people $105.00 Alicia Park 201-300 people $138.00 Alicia Park 301 or more $165.00 Alicia Park Deposit 101+ $100.00 TENNIS COURTS Private rentals (per court/day) $25.00 Tennis Club (hourly/court) $2.00 SPECIAL EVENT USES Community Center grass $100.00 Park areas other than picnics $150.00 ADMINSTRATIVE Refund/Change Processing Charge $10.00 CALLINAN SPORTS & FITNESS CENTER MEMBERSHIPS Teen EFT 14 - 17yrs $16.00 Adult EFT 18 - 59 yrs $27.00 Senior EFT 60+ $16.00 Disabled EFT $16.00 Family EFT $60.00 Teen Annual $192.00 Adult Annual $324.00 Senior Annual $192.00 Disabled Annual $192.00 Family Annual $720.00 Seasonal Student (3mo) School Breaks $75.00 Membership Card Fee $5.00 Comments 5/18/2016 5 SCHEDULE A PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE All fees listed below are subject to Automatic Inflationary Rate Adjustment Date of Last Program/Facility Classification Current Fee Increase CALLINAN SPORTS & FITNESS CENTER (Continued) DROP-IN General Adult $8.00 Volleyball Only $6.00 Teen (gym only) $4.00 Disabled/Seniors $4.00 Group Rate (8am - 3pm M -F) $1.00 MISCELLANEOUS FEES $110.00 Racquet or Ball Rental $0.50 Monthly Locker Rental w/EFT $4.00 Yearly Locker Rental $48.00 Childcare, per child/per hour $2.00 Resident Card Fee $15.00 ROOM RENTALS (hourly) Main Gym - Adult Commercial (admission fee charged) $110.00 Main Gym - Resident Youth Group $25.00 Main Gym - Non -Resident Youth Group $30.00 Main Gym - Youth Half Gym Only $15.00 Activity Room $25.00 Childcare Room $20.00 SWIMMING POOL FEES GENERAL ADMISSION 5 and Under Non -Swimmer Free Adult 18-59 $5.00 Youth 6 - 17 $4.00 Senior Citizens 60+ $4.00 Disabled $4.00 Lap Swim $5.00 Family Swim (limit 6) $8.00 Birthday Party Package, per attendee $12.00 Proposed Cash/Year Classification Fee Fiscal Impact Comments 5/18/2016 6 Program/Facility SWIMMING POOL FEES (Continued) FAMILY SWIM PASSES Summer (up to six family members) INDIVIDUAL SEASON PASSES Summer INDIVIDUAL SEASON PASSES SENIOR/DISABLED Summer RESIDENTIAL DAY CARE Summer Season Pass up to 12 Children DISCOUNT SWIM PASSES(10 swim) Adult Youth Senior/Disabled SWIM SCHOOL GROUP LESSONS First Session (H Pool) S8GGRd S8SSOGR (H Pool) First Session (B/M Pool's) S,,wand 219131309R (131M PGG"S) PRIVATE LESSONS 1 Student/1 Lesson 2 Students/1 Lesson 1 Student/5 Lessons 2 Students/5 Lessons SCHEDULE A PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE All fees listed below are subject to Automatic Inflationary Rate Adjustment Date of Last Proposed Cash/Year Classification Current Fee Increase Classification Fee Fiscal Impact Resident $270.00 Non-resident $297.00 additional members $8.00 Resident $145.00 Non-resident $152.00 $80.00 $340.00 $40.00 $30.00 $30.00 Resident $70.00 2014 Resident $60.00 Non -Resident $77.00 2014 Non -Resident $67.00 €tesident $65-00 2015 ni,,R oes;deR $72.00 2015 Resident $65.00 2014 Resident $60.00 Non -Resident $72.00 2014 Non -Resident $67.00 Resident $56.00 2015 ni,,.oR Res'd@nt $6500 2815 One on One 30 min 30.00 One on Two 30 min 45.00 ine on One 30 min (4) 115.00 me on Two 30 min (4) 170.00 Comments $1,000 Santa Rosa lessons $48 Res/$58 Non Res Only filling 58% of Swim Lesson Opening $1,000 Santa Rosa lessons $48 Res/$58 Non Res Only filling 58% of Swim Lesson Opening 5/18/2016 7 SCHEDULE A PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE All fees listed below are subject to Automatic Inflationary Rate Adjustment Date of Last Proposed Cash/Year Program/Facility Classification Current Fee Increase Classification Fee Fiscal Impact SWIMMING POOL FEES (Continued) POOL RENTAL RATES (M Pool 20% less) 1-25 Persons 115.00 26-50 130.00 51-100 140.00 101-150 150.00 CITY CENTER PLAZA Application Fee $25.00 Minor Event $300.00 Major Event $850.00 ROBERTS LAKE BRICK MEMORIAL Per engraved brick $100.00 Second Keepsake Brick $50.00 CITY OPERATED FESTIVALS Crafts Vendor All $50.00 Food Vendor (multiple offerings) $250.00 Food Vendor (one item offered) $50.00 HOLIDAY CRAFTS FAIRE Vendor booth (2 days) All $105.00 Electrical outlet $25.00 8 foot table $25.00 Food Vendor $105+10% gross ADULT SPORTS SOFTBALL Allleagues $395 BASKETBALL All Leagues $480 Comments 5/18/2016 8 5/18/2016 9 SCHEDULE A PROPOSED 2016 RECREATION FACILITY AND PROGRAM FEE SCHEDULE All fees listed below are subject to Automatic Inflationary Rate Adjustment Date of Last Proposed Cash/Year Program/Facility Classification Current Fee Increase Classification Fee Fiscal Impact Comments ADULT SPORTS (Contined) VOLLEYBALL Summer A & B Leagues $235.00 Summer C League $235.00 Spring A & B Leagues $235.00 Spring C League $235.00 RECREATION PROGRAMS Youth Camp Weekly Rate (w/trip) Resident $115 2014 Resident $125 $5,000 Cost recovery, minnimum wage Non-resident $122 2014 Non-resident $132 Youth Camp Weekly Rate (w/o trip) Resident NEW Resident $100 NEW Non-resident $107 Camp Extended Care NEW AM $15 NEW PM $25 NEW PM Plus Swim $55 Swim Lessons option for camps NEW PM Plus M.A. $40 Martial Arts Lessons option for camps Youth Camp Friday Funday Resident $30 2013 Resident $40 $3,000 Cost recovery, minnimum wage Non-resident $37 Non-resident $47 A11 Trip Bests 2013 AA Trip Casts Kids Night Out None NEW Resident $20.00 $200 New Program None NEW Non-resident $27.00 New Program RECREATION PROGRAMS Youth Camp Weekly Rate Resident $110 Non-resident $122 Youth Camp Friday Funday Resident $30 Non-resident $37 Youth Camp Excursions All Trip Costs Kids Night Out Resident $20.00 Non-resident $27.00 Open Studio Drop-in Fees Adult Adult $13.00 Senior/Child under 12 Senior/Child $11.00 25# Bag of Clay(includes firing and glazing Clay $30.00 5/18/2016 9 SCHEDULE B 2016 PROPOSED CHANGES TO YOUTH CAMPS AND GROUP SWIM LESSONS Youth Camp Program Resident/ Non -Resident Last Fee Change Current Rate 2015 Proposed Rate 2016 Fee Increase/ (Decrease) Youth Camp w/ Trip (weekly rate) Resident 2014 $115.00 $125.00 $10.00 Youth Camp w/ Trip (weekly rate) Non -Resident 2014 $122.00 $132.00 $10.00 Youth Camp w/o Trip (weekly rate) Resident NEW $65.00 $100.00 Youth Camp w/o Trip (weekly rate) Non -Resident NEW $-72_00 $107.00 Ye th Camp ExG ursiens Rosa rvvrr- NeR Resident 2013 $65.00 $60.00 $(5.00) Youth Camp Extended Care Resident NEW $72.00 $15.00 $(5.00) Youth Camp Extended Care Non -Resident NEW $56_00 $25.00 Youth Camp Swim Lesson Option Resident & Non -Resident NEW $63.50 $55.00 Youth Camp Martial Arts Lesson Resident & Non -Resident NEW $40.00 Youth Camp Friday Funday Resident 2013 $30.00 $40.00 $10.00 Youth Camp Friday Funday Non -Resident 2013 $37.00 $47.00 $10.00 Kids Night Out Resident NEW $20.00 Kids Night Out Non -Resident NEW $27.00 Swim School Group Lessons Resident/ Non -Resident Last Fee Change Current Rate 2015 Proposed Rate 2016 Fee Increase/ (Decrease) First Session (H Pool) Resident 2014 $70.00 $60.00 $(10.00) First Session (H Pool) Non -Resident 2014 $77.00 $67.00 $(10.00) Second Session (H Pool) tis,deRt 2015 $65.00 Second Session (H Poo Non Resident 20.1-5 $-72_00 First Session (B or M Pools) Resident 2015 $65.00 $60.00 $(5.00) First Session (B or M Pools) Non -Resident 2015 $72.00 $67.00 $(5.00) Second Session (B or M Pools) Resmdenm 204-5 $56_00 SeGond Session (B or M Pools) Non Resident 204-5 $63.50 5/13/2016 SCHEDULE C 2016 FEE INCREASE FISCAL IMPACT FOR COMMUNITY SERVICES FACILITIES PROGRAMS UNDER 2016 FEE SCHEDULE TOTAL REVENUES TOTAL EXPENDITURES NET OPERATING GAIN (LOSS) TOTAL REVENUE INCREASE FROM 2016 PROPOSED FEES Swimming Pools $181,700 Burton Avenue Rec. Center (includes Camps) $109,532 514,395 175,007 (332,695) (65,475) 2,000 8,200 NET OPERATING GAIN (LOSS) WITH 2016 PROPOSED FEES $ (330,695) $ (57,275) ��HNERT PAR7 ITEM NO. 11 ,,,� Mission Statement '� 62 We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." 000 CALIFDR'�`�4P CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Public Safety, Fire Division Submitted By: Daniel Adam, Fire Marshal Prepared By: Daniel Adam, Fire Marshal Agenda Title: Conduct a Weed Abatement Protest Hearing to Consider Abatement of Weeds Constituting a Nuisance. RECOMMENDED ACTION: Staff recommends that the City Council take the following actions: • Conduct the required protest hearing; • Adopt the resolution finding no defensible protests and ordering the abatement of weeds on the noticed lots or properties Summary: On May 10, 2016, the City Council adopted Resolution No. 2016-39 declaring weeds to be a seasonal and recurrent nuisance, and directed the weeds to be abated from the properties identified or the City would affect abatement through the use of a contractor. The citywide inspection for lots and properties in violation of established Weed Abatement Standards was completed May 10, 2016. Attached is a complete list of lots that were found to be in violation. At this time a majority of those lots have cleared their violations. In accordance with state law and City Council Resolution No. 2016-39, starting on or about May 9, 2016, all affected property owners were notified of this action, by means of written notices, phone messages, phone calls and/or emails. Also as required by Resolution No. 2016-39, a notice was published in the Community Voice on Friday, May 13, and Friday, May 20, 2016, regarding the Weed Abatement Protest Hearing scheduled for May 24, 2016. Inspections for compliance of the properties noted in violation are scheduled to begin May 25, 2016, with abatements intended to begin June 13, 2016. Department Head Approval Date: 4-28-16 City Manager Approval Date: 5-3-16 City Attorney Approval Date: N/A Attachments (list in packet assembly order): 1. Resolution 2. Weed Abatement List for 2016 (Updated 5-9-16) 3. Public Hearing Notice RESOLUTION NO. 2016-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ORDERING THE CITY MANAGER TO ABATE NUISANCES EXISTING WITHIN THE CITY OF ROHNERT PARK WHEREAS, it is the determination of the City Council that certain weeds are growing upon the streets and sidewalks and upon and in front of private property within the City of Rohnert Park which, if not abated, constitute a fire and health menace and are otherwise noxious and dangerous, and that such weeds constitute a public nuisance; WHEREAS, such weeds are more particularly defined and described in Section 8.08.010 of the Rohnert Park Municipal Code; WHEREAS, on May 10, 2016, the City Council of the City of Rohnert Park declared such weeds to be a public nuisance and authorized the City Manager to mail a copy of a Notice to Destroy Weeds to the owners of such properties in accordance with Section 8.08.040 of the Rohnert Park Municipal Code; WHEREAS, starting on or about May 10, 2016, all affected property owners were notified of this action, by means of written notices, phone messages, phone calls and/or emails, per Assessor Parcel Numbers listed on Exhibit A attached to this resolution and incorporated herein, stating that inspections for compliance of the properties noted in violation are scheduled to begin May 25, 2016, and if not in compliance, the City is authorized to abate the weeds and assess the costs of such abatement upon the lots and lands from which such nuisance was abated and that such abatement is intended to begin on June 9, 2016; and WHEREAS, the required duly noticed and published public hearing was held before the City Council on May 24, 2016, in order for said property owners to state their objections and protests to the destruction of such weeds. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Rohnert Park, having heard and considered all objections and protests to the removal of such weeds at the noticed time and place, overrules all objections and protests, if any. BE IT FURTHER RESOLVED that the City Council of the City of Rohnert Park orders the City Manager, or his designees, to abate nuisances existing within the City of Rohnert Park effective May 24, 2016, on the properties described in Exhibit "A" to this resolution. DULY AND REGULARLY ADOPTED this 24h day of May, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) 2016-47 (2) Exhibit A to the Resolution: Weed Abatement 2016 Properties List - Potential Mitigation Sites # Street Name Street # APN Comment Status Done 1 Business Park Dr 5302 143-040-135 Sonoma Media Investment, LLC, C/o Stephen Daniels, 427 Mendocino Av, Santa Rosa, CA 95401-6313 Tall Grass 2 Business Park Dr 0 143-040-134 Ken Blackman kblackman@callatg.com Field is seeded every year. West Field. C B Properties Inc 2375 Hardies Ln, Santa Rosa, CA 95403 Tall Grass 3 Cala Way 1209 158-270-065 Steven Scarpa Paul 415-320-2928 Tall Grass 4 Carlson Court 689 143-930-053 Leo PennacchioTr, 1408 OWL POINT, SANTA ROSA CA 95409 655 Carlson Ct Tall Grass 5 Cascade Court 160 143-021-006 Headley Properties Lie. 384 TESCONI CT, SANTA ROSA CA 95401 St. Pet. CA 94954 Burt Bangsurg 481-1580 Tall Grass 6 City Center Drive 415 143-051-066 City owned: Will be mowed by Public Works - Behind Vet Building Mowed 7 Commerce Blvd 5900 143-021-064 Ken Elie 7 Forest Trail Petaluma CA 94952 481-5747 cell Tall Grass 8 Commerce Blvd 6001 143-021-036 Expressway Self Storage - Angie & Ron Watkins (same address) 588-8878 Mowed 9 East Cotati Ave 1445 143-340-061 Steven J Scarpa 235 Posada Del Sol Novato CA 94949 415 382-0800 Paul 415-320-2928 Tall Grass 10 Labath Ave 5870 143-040-124 City owned: Will be mowed by Public Works - Old R P Statium Area Tall Grass Laguna De Santa Rosa Flood Control 11 Channel Santa Rosa Water Agency - John Nehouse 521-1845 Mowed 12 Martin Ave 405 143-040-120 CODDING ENTERPRISES, PO BOX 3550, ROHNERT PARK CA 94927-3550 Tall Grass 13 Martin Ave 611 143-930-061 WINE BOX LLC, PO BOX 908, GONZALEZ CA 93926 A.M.L. Management, P.O. Box 2664, Granite Bay, CA 95746. Tall Grass 14 Medical Center Drive 1385 159-460-027 Oakview Apts owns (Kisco) called John Spoa - Maintenance @ 585-1800 KSL ROHNERT PARK II LP, C/O KISCO SEP Tall Grass 15 Medical Center Drive 1371 159-460-004 PHILON PROPERTIES, C/O FARELLA BRAUN & MARTEL LLP, 235 MONTGOMERY ST 17TH FL, SAN FRANCISCO CA 94104 Tall Grass 16 Medical Center Drive 1401 159-460-005 Santa Rosa Health System 1165 Montgomery Dr. SR 546-3210 Tall Grass 17 Medical Center Drive 1451 159-460-020 SANTA ROSA HEALTH SYSTEM, C/O MEM HOSP/ADMINISTR-CONTROLLER, 1165 MONTGOMERY DR, SANTA R Tall Grass 18 Padre Parkway 6 143-051-071 Lewis Epstein 614 Vermonts St. San Fran CA 94107 (415)826-3488H Tail Grass 19 Park Court n/o 655 143-040-068 USA Trust C/O Bureau of Indian Affairs. 2800 Cottage Way Sacramento, CA 95825 Mowed 20 Petaluma Hill Rd 5992 045-262-003 North Bay Title Company C/O Quaker Hill Development Corp. PO BOX 2240, Healdsburg, CA 95448 Tall Grass 21 Petaluma Hill Rd 5996 045-262-004 Vast Oak Properties C/O Craig Harrington. PO BOX 2240, Healdsburg, CA 95448 Tall Grass 22 Petaluma Hill Rd 7279 047-111-055 1 REDWOOD EQUITIES INVESTMENTS LLC ET, PO BOX 2357, HEALDSBURG CA 95448 Tall Grass 23 Professional Center Ct 310 143-490-022 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell Mowed 24 R. P. Expressway 380 143-391-087 Phan Long 203 Loma Linda Ct. Cotati, CA 94931 - Valley Furniture Tall Grass 25,R. P. Expressway 5529 047-131-024 North Bay Title Company. C/O Quaker Hill Development Corp. PO BOX 2240, Healdsburg, CA 95448 Under Construction 26 R. P. Expressway 6539 047-131-019 Vast Oak Properties. C/O Craig Harrington. PO BOX 2240, Healdsburg, CA 95448 Under Construction 27 R. R. Tracks thru Town RRX R R Tracks SMART -(415) 226-0880 John 521-0717 28 Redwood Drive 6258 143-391-091 lCodding Enterprise - 795-3550 (front of Hampton) Mowed 31 Redwood Drive 6603 143-391-080 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell Tall Grass 32 Southwest Blvd 1 143-150-056 Swest Blvd @ Commerce TARIQ MOHAMMAD, 7763 BERNICE CT, ROHNERT PARK CA 94928 Tall Grass 33 Southwest Blvd 435 143-370-010 Old Fire station Mowed 34 1 State Farm Drive 15980 143-021-080 Bruce Buchanan 5980 State Farm Drive 584-4643 Mowed Updated 5/9/2016 Exhibit A to the Resolution: Weed Abatement 2016 Properties List - Potential Mitigation Sites # Street Name Street # APN Comment Status Done 35 State Farm Drive 6020 143-021-079 PACIFIC BELL, C/O PROPERTY TAX GROUP, 430 BUSH ST FL 3, SAN FRANCISCO CA 94108-3735 Tall Grass 36 Valley House 1200-1300 046-051-045 Sonoma Mountain Village LLC, PO Box 3550, RP CA 94928 795-3990 Tall Grass Burge, Kenneth M. & Sharon L., P.O. Box 4559, Santa Rosa, CA 95402. ph. 707-795-0247 (yellow pages). Also have Mowed 37 Cascade Ct. 143-021-003 address of 4999 Acacia Way, Penngrove, CA 94951 38 Snyder Ln. 5040 045-253-007 Cory Creath & Jennifer Linden, 305 Scott St., Mill Valley, CA 94941. Ph: 415-383-9369 Tall Grass 045-253-009 Tall Grass 39 Keiser Ave 1220 thru -012 Phyllis Gee, 1170 Harvard Dr., Santa Rosa, CA 95405 Leland Gee (707)-481-1553 Sebastopol CO-OP LLC, PO Box 11218, Santa Rosa, CA 95406 40 Willis Ave 4657 045-075-005 Brett Martin 578-8726 or 321-3707 Ben Martin 494-3849 Tall Grass 41 Willis Ave 4655 045-075-008 Tom Robert 4649 Dowdell Ave., Santa Rosa, CA 95407 Tall Grass Updated 5/9/2016 # Street Name street # APN Comment Map Page Update on Status 1 City Center Drive 415 143-051-066 City owned: Will be mowed by Public Works - Behind Vet Building 7 Mowed 4 Labath Ave 5870 143-040-116 City owned: Will be mowed by Public Works - Old R P Statium Area 3 Tall Grass 5 Medical Center Drive 1385 159-460-027 City owned: Will be mowed by Public Works - IFO Oak Veiw Apartments 8 Tall Grass NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Rohnert Park will be holding a PUBLIC HEARING. WHERE: Rohnert Park City Hall — Council Chamber 130 Avram Avenue Rohnert Park, California WHEN: Tuesday, May 24, 2016, at the hour of 6:00 p.m. or as soon thereafter as the matter is reached on the agenda. PURPOSE: To hear property owner protests regarding the proposed destruction or removal of weeds declared to constitute a public nuisance. NOTICE TO DESTROY WEEDS NOTICE IS HEREBY GIVEN that on May 10, 2016, pursuant to the provisions of Ordinance No. xx of the City of Rohnert Park, the City Council passed Resolution No. 2016-39 declaring that there exists on numerous lots and parcels of real property within the City of Rohnert Park weeds, dry grass, stubble, brush, litter and other flammable material which endangers the public safety by creating a fire hazard and which the City Council of the City of Rohnert Park found and declared to constitute a public nuisance which should be removed and cleared from each and all of said premises. NOTICE IS FURTHER GIVEN that property owners shall without delay remove all such weeds from their property and the abutting half of the street in front and alleys, if any, behind such property, and between the lot lines thereof as extended, or such weeds will be destroyed or removed and such nuisance abated by the City authorities, or their designated agents or contractors, in which case the cost of such destruction or removal will be assessed upon the lots and lands from which, or from the front or rear of which, such weeds shall have been destroyed or removed; and such cost will constitute a charge upon such lots or lands until paid, and a penalty of ten percent (10%) for nonpayment within the time and in the manner prescribed, plus a penalty of one-half of one percent (.5%) per month for nonpayment of the charge and basic penalty, will attach thereto. All property owners having any objections to the proposed destruction or removal of such weeds are hereby notified to attend a meeting of the City Council to be held on May 24, 2016, at 6:00 p.m. or as soon thereafter as the matter is reached, when and where their objections will be heard and given due consideration. Dated: May 11, 2016 Caitlin Saldanha, Deputy City Clerk Published: May 13 and May 20, 2016 Exhibit A to the Resolution: Weed Abatement 2016 Properties List - Potential Mitigation Sites # Street Name Street # APN Comment Status Done 1 Business Park Dr 5302 143-040-135 Sonoma Media Investment, LLC, C/o Stephen Daniels, 427 Mendocino Av, Santa Rosa, CA 95401-6313 Tall Grass Not Done 2 Business Park Dr 0 143-040-134 Ken Blackman kblackman@callatg.com Field is seeded every year. West Field. C B Properties Inc 2375 Hardies Ln, Santa Rosa, CA 95403 Tall Grass Not Done 3 Cala Way 1209 158-270-065 Steven Scarpa Paul 415-320-2928 Tall Grass Not Done 4 Carlson Court 689 143-930-053 Leo PennacchioTr, 1408 OWL POINT, SANTA ROSA CA 95409 655 Carlson Ct Tall Grass In Progress 5 Cascade Court 160 143-021-006 Headley Properties Llc. 384 TESCONI CT, SANTA ROSA CA 95401 St. Pet. CA 94954 Burt Bangsurg 481-1580 Mowed 6 City Center Drive 415 143-051-066 City owned: Will be mowed by Public Works - Behind Vet Building Mowed 7 Commerce Blvd 5900 143-021-064 Ken Elie 7 Forest Trail Petaluma CA 94952 481-5747 cell Tall Grass Not Done 8 Commerce Blvd 6001 143-021-036 Expressway Self Storage - Angie & Ron Watkins (same address) 588-8878 Mowed 9 East Cotati Ave 1445 143-340-061 Steven J Scarpa 235 Posada Del Sol Novato CA 94949 415 382-0800 Paul 415-320-2928 Tall Grass Not Done 10 Labath Ave 5870 143-040-124 City owned: Will be mowed by Public Works - Old R P Statium Area Mowed Laguna De Santa Rosa Flood Control 11 Channel Santa Rosa Water Agency - John Nehouse 521-1845 Mowed 12 Martin Ave 405 143-040-120 CODDING ENTERPRISES, PO BOX 3550, ROHNERT PARK CA 94927-3550 Tall Grass Not Done 13 Martin Ave 611 143-930-061 WINE BOX LLC, PO BOX 908, GONZALEZ CA 93926 A.M.L. Management, P.O. Box 2664, Granite Bay, CA 95746. Mowed 14 Medical Center Drive 1385 159-460-027 Oakview Apts owns (Kisco) called John Spoa - Maintenance @ 585-1800 KSL ROHNERT PARK II LP, C/O KISCO SE Tall Grass In Progress 15 Medical Center Drive 1371 159-460-004 PHILON PROPERTIES, C/O FARELLA BRAUN & MARTEL LLP, 235 MONTGOMERY ST 17TH FL, SAN FRANCISCO CA 94104 Tall Grass Not Done 16 Medical Center Drive 1401 159-460-005 Santa Rosa Health System 1165 Montgomery Dr. SR 546-3210 Tall Grass Not Done 17 Medical Center Drive 1451 159-460-020 SANTA ROSA HEALTH SYSTEM, C/O MEM HOSP/ADMINISTR-CONTROLLER, 1165 MONTGOMERY DR, SANTA R Tall Grass Not Done 18 159-460-026 KSL Rohnert Park II LP, C/o Kisco Senior Living LLC, 5790 Fleet St. # 300, Carlsbad, CA 92008 Tall Grass In Progress 19 Padre Parkway 6 143-051-071 Lewis Epstein 614 Vermonts St. San Fran CA 94107 (415)826-3488H Tall Grass Not Done 20 Park Court n/o 655 143-040-068 USA Trust C/O Bureau of Indian Affairs. 2800 Cottage Way Sacramento, CA 95825 Mowed 21 Petaluma Hill Rd 5992 045-262-003 North Bay Title Company C/O Quaker Hill Development Corp. PO BOX 2240, Healdsburg, CA 95448 Tall Grass Not Done 22 Petaluma Hill Rd 5996 045-262-004 Vast Oak Properties C/O Craig Harrington. PO BOX 2240, Healdsburg, CA 95448 Tall Grass Not Done 23 Petaluma Hill Rd 7279 047-111-055 REDWOOD EQUITIES INVESTMENTS LLC ET, PO BOX 2357, HEALDSBURG CA 95448 Tall Grass Not Done 24 Professional Center Ct 310 143-490-022 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491 wk (415) 2604651 cell Mowed 25 R. P. Expressway 380 143-391-087 Phan Long 203 Loma Linda Ct. Cotati, CA 94931 - Valley Furniture Mowed 26 R. P. Expressway 5529 047-131-024 North Bay Title Company. C/O Quaker Hill Development Corp. PO BOX 2240, Healdsburg, CA 95448 Under Construction 27 R. P. Expressway 6539 047-131-019 Vast Oak Properties. C/O Craig Harrington. PO BOX 2240, Healdsburg, CA 95448 Under Construction 28 R. R. Tracks thru Town RRX R R Tracks SMART -(415) 226-0880 John 521-0717 29 Redwood Drive 6258 143-391-091 Codding Enterprise - 795-3550 (front of Hampton) Mowed 32 Redwood Drive 6603 143-391-080 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell Tall Grass Not Done 33 Southwest Blvd 1 143-150-056 Swest Blvd @ Commerce TARIQ MOHAMMAD, 7763 BERNICE CT, ROHNERT PARK CA 94928 Tall Grass Not Done 34 Southwest Blvd 435 143-370-010 Old Fire station Mowed 35 IState Farm Drive 5980 143-021-080 lBruce Buchanan 5980 State Farm Drive 584-4643 Mowed 36 IState Farm Drive 6020 143-021-079 IPACIFIC BELL, C/O PROPERTY TAX GROUP, 430 BUSH ST FL 3, SAN FRANCISCO CA 94108-3735 Mowed Updated 5/20/2016 Exhibit A to the Resolution: Weed Abatement 2016 Properties List - Potential Mitigation Sites # Street Name Street # APN Comment Status Done 37 Valley House 1200-1300 046-051-045 Sonoma Mountain Village LLC, PO Box 3550, RP CA 94928 795-3990 Tall Grass In Progress Burge, Kenneth M. & Sharon L., P.O. Box 4559, Santa Rosa, CA 95402. ph. 707-795-0247 (yellow pages). Also have 38 Cascade Ct. 143-021-003 address of 4999 Acacia Way, Penngrove, CA 94951 Mowed 39 Snyder Ln. 5040 045-253-007 Cory Creath & Jennifer Linden, 305 Scott St., Mill Valley, CA 94941. Ph: 415-383-9369 Tall Grass Not Done 045-253-009 Tall Grass In Progress 40 Keiser Ave 1220 thru -012 Phyllis Gee, 1170 Harvard Dr., Santa Rosa, CA 95405 Leland Gee (707)-481-1553 Sebastopol CO-OP LLC, PO Box 11218, Santa Rosa, CA 95406 41 Willis Ave 4657 045-075-005 Brett Martin 578-8726 or 321-3707 Ben Martin 494-3849 Mowed 42 Willis Ave 4655 045-075-008 Tom Robert 4649 Dowd ell Ave., Santa Rosa, CA 95407 Mowed Updated 5/20/2016 # Street Name street # APN Comment Map Page Update on Status 1 City Center Drive 415 143-051-066 City owned: Will be mowed by Public Works - Behind Vet Building 7 Mowed 4 Labath Ave 5870 143-040-116 City owned: Will be mowed by Public Works - Old R P Statium Area 3 Tall Grass 5 Medical Center Drive 1385 159-460-027 City owned: Will be mowed by Public Works - IFO Oak Veiw Apartments 8 Tall Grass ITEM NO. 12 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 24, 2016 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Norman Weisbrod, Technical Advisor Jeffrey Beiswenger, Planning Manager Agenda Title: Adoption of a Negative Declaration and approval of a General Plan Amendment and first reading of an ordinance amendment to rezone from Public Institutional to High Density Residential for property located at 435 Southwest Boulevard RECOMMENDED ACTION: Staff recommends that the City Council conduct a public hearing and consider the following actions as recommended by the Planning Commission: • Adopt resolution to certify the Negative Declaration; • Adopt resolution to amend the General Plan map; and • Waive first reading and introduce ordinance to amend the City of Rohnert Park zoning map to rezone 435 Southwest Boulevard from P -I Public Institutional to R -H High Density Residential. PLANNING COMMISSION REVIEW AND RECOMMENDATION On April 28, 2016, the Planning Commission held a public hearing on the Negative Declaration, and the proposed General Plan Amendment and zoning for the subject site ("the Project"). The Planning Commission was presented with the staff report and held a public hearing to solicit comments (no public was present at the hearing). After deliberation, the Planning Commission recommended approval of the project as presented. A summary of the Planning Commission deliberations and findings are included in the Analysis section of this staff report. BACKGROUND: The 0.73 acre property at 435 Southwest Boulevard was formerly a Public Safety fire station that was demolished in 2010. The city is currently in the process of offering the property for sale. The current Public Institutional (P -I) zoning is very limiting in terms of private sector development. The P -I zoning is primarily intended for public sector uses (e.g. municipal facilities, churches, non-profit community centers, etc.). Certain uses such as a day care, medical clinic, and other "for profit" uses are permitted in P -I, but a residential land use classification may be more appropriate in this location and provide more opportunities for reuse of the site. This neighborhood is predominately residential in character and a High Density Residential ITEM NO. 12 classification is this most appropriate General Plan and zoning classification for this this location. Property Description The site is presently vacant and enclosed with a chain link fence. The surrounding properties are developed as follows: • To the east is a city park and Technical Middle School. This property is zoned P -I Public Institutional. • To the south is a church with access from Boris Court. This site is zoned R -H High Density Residential. • To the west is an apartment complex zoned High Density Residential. Access is from Boris Court. • To the north across Southwest Boulevard are single-family homes fronting on Alta Avenue and backing up to Southwest Boulevard. Figure 1 Based on the surrounding land uses on Southwest Boulevard and Boris Court, the most appropriate use for the property is High Density residential (R -H). With a lot area of 31,800 square feet, the maximum number of units under the R -H zoning would be eighteen (18). However, the maximum number would probably be less based on the number of bedrooms in the individual units and conformance to the required parking, setbacks and open space requirements. Access to apartment development on the site would be from Southwest Boulevard. 2 ITEM NO. 12 ANALYSIS: City staff has determined that a reclassification of this property would be beneficial to the community and is necessary to facilitate reuse of the site within a shorter time frame. The City is in the process of selling this property and if sold without a reclassification the property may be difficult to sell since a limited range of uses is currently permitted. With a reclassification a building could be constructed to house any of the permitted land uses in the R -H district. From the list of permitted uses in R -H, the most intense use from a building size and traffic standpoint would be an apartment complex. A small apartment complex will have minimum impact on adjacent properties in this location. An apartment building is located to the west. The adjacent property to the east is a park with a quarter -mile track used by the public and the school next door. Development on the subject property would have minimal impact on the park and would be an amenity for potential apartment residents. Locate across Southwest Boulevard from the subject site are single family home that back up to the street. These have a six (6) foot high masonry wall along Southwest Boulevard and there are existing trees in the rear yard of some of the homes. The impact of apartment development on these single-family homes across the street would be minimal. The public interest would be best served by the re -designation of this property. The recommended Project would allow for the City to determine and designate the most appropriate land use classification for this property prior to sale. Without the proposed actions, any new property owner would have to construct a use that is already permitted within the P -I designation or risk and uncertain process to amend the General Plan and zoning ordinance. The R -H zoning classification is preferable in this location since it will allow uses that a compatible with the neighborhood and lower the probability that the site will sit vacant for an extended period of time. Negative Declaration A Negative Declaration was prepared for the proposal. There were no potentially significant impacts requiring mitigation. The Negative Declaration was circulated for the required twenty (20) day period and no comments were received. The Negative Declaration studied the Project according to the environmental checklist provided for in Appendix G of the CEQA Guidelines. According to this analysis the project will have "No Impact' on the majority of the environmental categories in the checklist. The Project was determined to have a "Less than Significant' impact in the following categories: • Aesthetics. The project was determined to have a less than significant impact on a scenic vista, since the construction of a building on this site will disrupt some existing views of the neighboring park site. However, the fire station structure, prior to its demolition had a similar impact. • Air Quality. The most intense use that could be constructed under the High Density Residential land use category is an apartment building. This use would result in more vehicular trips and related emissions. The cumulative impact of the Project on air quality will be minimal. The maximum size of an apartment building on this site would be 18 units which will not generate a significant level of emissions. • Public Services. The Project eliminates a potential site for a governmental facility. However, the City has determined that this site is not needed and this impact is less than significant. 3 ITEM NO. 12 Recreation. This site if built as an apartment complex will create more users for the adjacent park site creating a less than significant impact. Based on a maximum of 18 dwelling units only 36 new residents would be expected to live on this parcel in the future. This small number of new residents will not have a negative impact on the park and could have a positive impact since the new residents will be able to watch over the park and potentially reduce the likelihood of criminal activity. Transportation. Vehicle trips for an apartment building are more that for a fire station creating a less than significant impact on traffic. Southwest Boulevard currently operates at a Level of Service (LOS) C or above, which is established by the General Plan as the desired LOS. The project will not impact the LOS. According to a recent traffic study completed for the City, a multi -family residential unit generates 6.65 vehicle trips per day. The maximum number of trips generated by 18 units would be 120 trips — not enough to impact the LOS on Southwest Boulevard. The Planning Commission considered the Negative Declaration and recommends that the City Council adopt this document as part of project approvals. General Plan Amendment The Planning Commission determined that the amendment to the General Plan for High Density Residential is consistent with the following Housing Element policies: • HO -1.1 Residential Zoned Land The City shall continue to provide an adequate supply of residentially zoned land at sufficient densities to accommodate its fair share of the existing and future housing needs. • HO -2.1 Housing Density The City shall promote a diversity of housing types, including single-family detached and attached residences, mobile homes, multifamily rental and ownership units, second units and units combined with non-residential uses. The Planning Commission recommends that the City Council make the following findings as presented in the attached approval resolution: 1. The proposed site is appropriate for development under the General Plan's High Density Residential Land Use Designation. The amendment to the General Plan Diagram would be consistent with these surrounding High Density Residential uses, the church to the rear of the site and the adjacent park and school. The amendment is also consistent with the Housing Element policies listed above by providing land for new housing. The Housing Element demonstrates that a significant demand for multi- family housing exists and this amendment helps satisfy this demand. 2. The proposed amendment will be internally consistent with the remainder of the General Plan. This proposed General Plan Amendment will allow High Density Residential development in an area that is developed with similar uses. There are also adequate City services to serve future High Density Residential development on the property. The General Plan Amendment is in harmony with the General Plan policies (see Housing Element policies above) does not conflict with any policies 2 ITEM NO. 12 contained within the General Plan (e.g. transportation, open space, public facilities, etc.). Zoning Amendment To be consistent with the General Plan Amendment discussed above a complementary zoning map amendment will maintain consistency between the two documents. The Residential -High (RH) zoning classification corresponds to the High Density Residential General Plan Classification. The current Public Institutional (P -I) zoning is very limiting in terms of private sector development and would no longer implement the General Plan for this parcel. The P -I zoning is primarily intended for public sector uses (e.g. municipal facilities, churches, non-profit community centers, etc.) and this property is no longer needed for a municipal facility. The public interest would be best served by the re -designation of this property. The R -H zoning classification is preferable in this location since it will allow uses that are compatible with the neighborhood. Any development on the property will require Site Plan and Architectural Review (SPAR) in accordance with the zoning ordinance. Provisions of the zoning ordinance would be implemented through conditions of approval as part of the SPAR process to protect surrounding properties and results in a development that is consistent with the zoning ordinance and design guidelines. The Planning Commission recommends that the City Council adopt the zoning amendments subject to the following findings: The proposed amendments to the Zoning Map are consistent with the General Plan 2020 as amended. The General Plan designation of this parcel has been amended from Public/Institutional to High Density Residential. This zoning map amendment will allow High Density Residential development in an area that is developed with similar uses. There are also adequate City services to serve future High Density Residential development on the property. 2. The proposed amendment to the Zoning Map will be beneficial to the public health, safety or welfare. The proposed Zoning Map amendment will allow for apartment development in an area surrounded with multi -family residential housing and is adjacent to a park and school that will benefit residents in any new apartment development. Other permitted uses in the R -H zone are compatible with the residential neighborhood including a school, day care and other similar uses. This amendment is beneficial to the public health, safety and welfare by creating the opportunity to accelerate the development of a vacant site into a productive use, creating opportunities for additional housing and reducing negative impacts that could result from a vacant property. STRATEGIC PLAN ALIGNMENT: This proposal is consistent with Strategic Plan, as follows: • Goal B: Achieve and maintain financial stability (Explore the creation of new revenue sources). The proposal will be helpful to the City in finding a buyer for the parcel. • Goal D: Continue to develop a vibrant community (Consider health effects of development decisions — ensure new development includes access to parks, open space, and/or pedestrian and bicycle facilities). This is a good location for an apartment 5 ITEM NO. 12 complex and other uses on the list of permitted uses within the High Density Residential Zoning District. OPTIONS CONSIDERED: The purpose of the proposed action is to rezone this parcel to a district that is compatible with surrounding properties and to make the parcel more developable to perspective buyers. An alternative to this proposal is to leave the General Plan and zoning designation as Public - Institutional. This would require a buyer to either construct a facility that is permitted in this zoning designation (e.g. day care, medical clinic, school, church, etc.) or apply for a General Plan amendment and rezone in the future. The new owner could submit an application to rezone to High Density Residential or another zoning designation to allow for a wider variety of land uses. FISCAL IMPACT/FUNDING SOURCE: This proposal was financed by the General Fund. The money will be recouped when the property is sold by the city. Department Head Approval Date: 5/17/16 Finance Director Approval Date: N/A City Attorney Approval Date: 5/17/16 City Manager Approval Date: 5/17/18 Attachments (list in packet assembly order): 1. Resolution - Certification by the City Council of the Negative Declaration 2. Resolution - Amendment of the General Plan 3. Ordinance - Rezoning of 435 Southwest Boulevard from P -I Public Institutional to R -H High Density Residential on RESOLUTION NO. 2016-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK CERTIFYING THE NEGATIVE DECLARATION FOR THE GENERAL PLAN AMENDMENT AND ZONING AMENDMENT OF PROPERTY LOCATED AT 435 SOUTHWEST BOULEVARD (APN 143-370-010) WHEREAS, the applicant, City of Rohnert Park, has submitted a plan for the property located at 435 Southwest Boulevard for rezoning from Public Institutional to Residential High Density (the "Project"); and WHEREAS, an Initial Study was prepared for the Project and concluded that the proposed project would not have a significant effect on the environment; therefore a Negative Declaration was prepared; and WHEREAS, pursuant to California State Law, the Negative Declaration were circulated for a period of 20 days and a Notice of Intent was published in the Community Voice on April 8, 2016 for the 20 day review period to April 28, 2016; and WHEREAS, pursuant to California State Law and the City of Rohnert Park Municipal Code (RPMC), a public hearing notice was published in the Community Voice for a minimum of 10 days prior to the first public hearing; and WHEREAS, on May 24, 2016, the City Council held a public meeting at which time interested persons had an opportunity to testify regarding the Initial Study and Negative Declaration; and WHEREAS, at the May 24, 2016 public meeting, the City Council of the City of Rohnert Park reviewed and considered the information contained in the Initial Study and Negative Declaration for the proposal, which is attached to this resolution as Exhibit 1; and WHEREAS, Section 21000, et. seq., of the Public Resources Code and Section 15000, et. seq., of Title 14 of the California Code of Regulations (the "CEQA Guidelines"), which govern the preparation, content, and processing of Negative Declarations, have been fully. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park makes the following findings, determinations and recommendations with respect to the Negative Declaration for the proposed Project: 1. The above recitals are true and correct. 2. The City Council has independently reviewed, analyzed and considered the Negative Declaration and all written documentation and public comments prior to certifying the Negative Declaration on the proposed Project; and 3. An Initial Study was prepared for the project, and on the basis of substantial evidence in the whole record, there is no substantial evidence that the project will have a significant effect on the environment, therefore a Negative Declaration has been prepared which reflects the lead agency's independent judgment and analysis. 4. The project would not result in an impact to endangered, threatened or rare species or their habitats, including but not limited to plants, fish, insects, animals and birds. There are no native species or plants, no unique, rare, threatened, or endangered species of plants, no sensitive native vegetation that will be affected by the Project. 5. The Negative Declaration was prepared, publicized, circulated, and reviewed in compliance with the provisions of CEQA and the CEQA Guidelines; and 6. The Negative Declaration constitutes an adequate, accurate, objective, and complete Negative Declaration in compliance with all legal standards; and 7. The documents and other materials, including without limitation staff reports, memoranda, maps, letters and minutes of all relevant meetings, which constitute the administrative record of proceedings upon which the Commission's resolution is based are located at the City of Rohnert Park, City Clerk, 130 Avram Ave., Rohnert Park, CA 94928. The custodian of records is the City Clerk. BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that approval of the Project would not result in any significant effects on the environment and no mitigation measures are identified in the Negative Declaration, thus a Mitigation Monitoring and Reporting program is not necessary; and BE IT FURTHER RESOLVED that the City Council certifies and adopts the Negative Declaration and Initial Study set forth in Exhibit 1 and directs the filing of a Notice of Determination with the County Clerk; and DULY AND REGULARLY ADOPTED on this 24th day of May, 2016 by the City of Rohnert Park City Council by the following vote: CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Catlin Saldanha, Deputy City Clerk Attachment: Exhibit 1 AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( 2016-48 (2) I �) EXHIBIT 1 QiiNFRT Pg 62 FORMER PUBLIC SAFETY FACILITY INITIAL STUDY & NEGATIVE DECLARATION FORMER PUBLIC SAFETY FACILITY INITIAL STUDY & NEGATIVE DECLARATION In accordance with the California Environmental Quality Act, the City of Rohnert Park has Prepared an Initial Study to determine whether the following project will not have a significant adverse effect on the environment. On the basis of that study, the City of Rohnert Park finds that the proposed project will not have a significant adverse effect on the environment. Thus, the City proposes to adopt this Negative Declaration. PROJECT TITLE: City of Rohnert Park General Plan Amendment and Rezoning for former Public Safety Site LEAD AGENCY: CONTACT: City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928-3126 Norman Weisbrod Technical Advisor City of Rohnert Park, (707) 588-2219 nweisbrod@g2city.org PROJECT LOCATION: 435 Southwest Boulevard (APN143-370-010) Southside of Southwest Boulevard easterly of Boris Court and west of a city park and middle school. PROJECT DESCRIPTION: The subject property was formerly a fire station. The fire station was demolished and the property is presently vacant land. The property is surrounded by an apartment building on the west, a church on the south and Technical Middle School, and a city park on the east. The proposal is to rezone the property to R -H High Density Residential. This will require an amendment to the General Plan from Public Institutional to High Density Residential and the rezoning from Public Institutional to High Density Residential. 2 FORMER PUBLIC SAFETY FACILITY INITIAL STUDY & NEGATIVE DECLARATION PROJECT TITLE: LEAD AGENCY: City of Rohnert Park General Plan Amendment and Rezoning for former Public Safety Site City of Rohnert Park Development Services 130 Avram Avenue Rohnert Park, CA 94928-2486 CONTACT PERSON: Norman Weisbrod Technical Advisor (707) 588-2219 PROJECT LOCATION: 435 Southwest Boulevard Rohnert Park, CA PROJECT APPLICANT GENERAL PLAN: �/C M Assessor's Parcel Numbers: 143-370-010 City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928-2486 Public Institutional Public -Institutional EXISTING LAND USE: Vacant land PROJECT SUMMARY: The subject property was formerly a fire station. The fire station was demolished and the property is presently vacant land. The property is surrounded by an apartment building on the west, a church on the south and Technical Middle School, and a city park on the east. The proposal is to rezone the property to R -H High Density Residential. This will require an amendment to the General Plan from Public Institutional to High Density Residential and the rezoning from Public Institutional to High Density Residential. 3 BACKGROUND 1. Project Title: City of Rohnert Park General Plan Amendment and Rezoning for former Public Safety Site 2 3 0 5 Q 7 Lead Agency Name and Address: Contact Person and Phone Number: City of Rohnert Park Development Services 130 Avram Avenue Rohnert Park, CA 94928 Norman Weisbrod Technical Advisor City of Rohnert Park 707.588.2219 Project Location: 435 Southwest Boulevard (APN143-370-010) Southside of Southwest Boulevard easterly of Boris Court and west of Technical Middle School. Project Sponsor's Name and Address: City of Rohnert Park, 130 Avram Avenue, Rohnert Park, CA 94928 General Plan Designation: Public/Institutional Zoning: P -I Public Institutional 8. Project Description Summary: The subject property was formerly a fire station. The fire station was demolished and the property is presently vacant land. The property is surrounded by an apartment building on the west, a church on the south and Technical Middle School, and a city park on the east. The proposal is to rezone the property to R - H High Density Residential. This will require an amendment to the General Plan from Public Institutional to High Density Residential and the rezoning from Public Institutional to High Density Residential. 2 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED ❑ Aesthetics ❑ Agriculture ❑ Air Quality ❑ Biological Resources ❑ Cultural Resources ❑ Geology/Soils ❑ Greenhouse Gases ❑ Hazards & Hazardous Materials ❑ Hydrology/Water Quality 4 ❑ Aesthetics ❑ Agriculture ❑ Air Quality ❑ Land Use & Planning ❑ Population & Housing ❑ Transportation & Circulation DETERMINATION On the basis of this initial study: ❑ Energy & Mineral Resources ❑ Public Services ❑ Utilities/Service Systems ❑ Noise ❑ Recreation ❑ Mandatory Findings of Significance X I find that the Proposed Project COULD NOT has a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. ❑ I find that although the Proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. ❑ I find that the Proposed Project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. ❑ I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. ❑ I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier General Plan EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier General Plan EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Pursuant to Public Resources Code Section 21080(c)(2) and CEQA Guidelines Section 15168(c)(1), the City of Rohnert Park, as lead agency for the proposed project, has prepared an initial study to make the following findings: 1. Pursuant to CEQA Guidelines Section 15162, the proposed activity is adequately described and is within the scope of the General Plan EIR. 2. There is no substantial evidence before the lead agency that the subsequent project may have a significant effect on the environment. 3. The analyses of cumulative impacts, growth inducing impacts, and irreversible significant effects on the environment contained in the General Plan EIR are adequate for this subsequent project. 5 4. Pursuant to Public Resources Code Section 21157.6(a), having reviewed the General Plan EIR, the City of Rohnert Park finds and determines that: Signature a. no substantial changes have occurred with respect to the circumstances under which the General Plan EIR was certified, and b. that there is no new available information which was not and could not have been known at the time the General Plan EIR was certified. Date 7.2016 Norman Weisbrod, Technical Advisor Printed Name For City of Rohnert Park 2 BACKGROUND AND INTRODUCTION The subject property was formerly used as a City fire station. The fire station was demolished and the property is vacant. The proposal is to rezone the property from P -I Public Institutional to R -H High Density Residential. 3 PROJECT DESCRIPTION The subject property was formerly used as a fire station. The fire station was demolished several years ago and the site is vacant. The proposal is to rezone the property to R -H High Density Residential which is the zoning designation of the surrounding properties. The zoning change requires an amendment to the General Plan from Public Institutional designation to High Density Residential and rezoning from P -I Public -Institutional to R -H High Density Residential. 0 Aerial of Subject Property 4 DISCRETIONARY ACTION Implementation of the proposed project would require the following discretionary actions by the City of Rohnert Park Planning Commission: 5 ENVIRONMENTAL CHECKLIST The following section adapts and completes the environmental checklist form presented in Appendix G of the CEQA Guidelines. The checklist is used to describe the impacts of the proposed project. For this checklist, the following designations are used: Potentially Significant Impact: An impact that could be significant, and for which no mitigation has been identified. If any potentially significant impacts are identified, an EIR must be prepared. Potentially Significant With Mitigation Incorporated: An impact that requires mitigation to reduce the impact to a less -than -significant level. Less -Than -Significant Impact: Any impact that would not be considered significant under CEQA relative to existing standards. No Impact: The project would not have any impact. I. AESTHETICS Would the project: Potentially Potentially Significant Less -Than - Significant With Mitigation Significant Issues Impact Incorporated Impact No Impact a. Have a substantial adverse effect ❑ ❑ x on a scenic vista? b. Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a State scenic highway? c. Substantially degrade the existing visual character or quality of the site and its surroundings? x ❑ x Potentially Potentially Significant Less -Than - Significant With Mitigation Significant Issues Impact Incorporated Impact No Impact d. Create a new source of substantial light or glare which would adversely affect day or nighttime X views in the area? a -d. This project does not include a specific building but could result in an apartment building and other land use described in the R -H District.. The project is a change in General Plan designation for the site from Public Institutional to High Density Residential and rezoning from Public Institutional to High Density Residential. The property is surrounded on the west by an apartment building, on the south by a church and on the east by a middle school and a city park. To the north to the north across Southwest Boulevard are the rear yards of single-family homes fronting on Alta Avenue. II. AGRICULTURE RESOURCES In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Department of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project. Issues Potentially Potentially Significant With Significant Mitigation Impact Incorporated Less -Than - Significant No Impact Impact a. Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the ❑ ❑ X Farmland Mapping Program of the California Resources Agency, to non- agricultural use? b. Conflict with existing zoning for agricultural use, or a Williamson Act X contract? c. Involve other changes in the existing environment which, due to their location or nature, could individually ❑ or cumulatively result in loss of x Farmland to non-agricultural use? 9 a -c The subject property is an undeveloped parcel surrounded by urban uses with no known agricultural use. III. AIR QUALITY Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: Potentially Potentially Significant Less -Than - Significant With Mitigation Significant Issues Impact Incorporated Impact No Impact a. Conflict with or obstruct implementation of the applicable x air quality plan? b. Violate any air quality standard or contribute substantially to an ❑ existing or projected air quality X violation? c. Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or State ambient air quality x standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? d. Expose sensitive receptors to substantial pollutant ❑ ❑ x concentrations? e. Create objectionable odors affecting a substantial number of x people? a. -e.: During construction of future improvements on the site, the contractor will have to conform to emission control strategies that control dust and exhaust emissions in conformance with the city standards. The change in use of the site from Public Institutional to High Density Residential will result in an increase in traffic generation. High Density Residential use generate substantially more vehicle trips than a public safety facility (fire station). The proposed change in the General Plan designation from Public Institutional to High Density Residential will result in an increase in vehicular trips. As described in Section 1.2 of the BAAQMD 2010 CEQA Guidelines, thresholds of Significance, "by its very nature, air pollution is largely a cumulative impact. No single project is sufficient in size to, by itself, result in nonattainment of ambient air quality standards. A project with emissions that are below the thresholds of significance would not make a considerable 10 contribution to any cumulative impacts. The proposed project would have emissions that are below the applicable thresholds of significant; therefore, the project would make a less than significant contribution to cumulative air quality impacts. IV. BIOLOGICAL RESOURCES Would the project: Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or ❑ ❑ x regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b. Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional ❑ ❑ plans, policies, or regulations or by the x California Department of Fish and Game or US Fish and Wildlife Service? c. Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) x through direct removal, filling, hydrological interruption, or other means? d. Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or x migratory wildlife corridors, or impede the use of wildlife nursery sites? e. Conflict with any local policies or ordinances protecting biological resources, such as a tree x preservation policy or ordinance? f. Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other x approved local, regional, or State habitat conservation plan? 11 a. — f.: The subject property does not provide the habitat for any riparian habitat or sensitive natural community. The property is a previously developed site (former fire station) and is currently undeveloped with no trees or other substantial vegetation. It is a weed free dirt and partially paved surface. V. CULTURAL RESOURCES Would the project: a. -f.: There are no known cultural resources on the site and none were recovered when the former fire station was demolished. VI. GEOLOGY AND SOILS Would the project: Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i. Rupture of a known earthquake fault, as delineated on the most recent Alquist - Priolo Earthquake Fault Zoning Map 12 X Potentially Potentially Significant With Less -Than - Significant Mitigation Significant No Issues Impact Incorporated Impact Impact a. Cause a substantial adverse change in the significance of a historical resource as x defined in Section 15064.5? b. Cause a substantial adverse change in the significance of a unique archaeological x resource pursuant to Section 15064.5? c. Directly or indirectly destroy a unique paleontological resource on site or unique x geologic features? d. Disturb any human remains, including those interred outside of formal x cemeteries? a. -f.: There are no known cultural resources on the site and none were recovered when the former fire station was demolished. VI. GEOLOGY AND SOILS Would the project: Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i. Rupture of a known earthquake fault, as delineated on the most recent Alquist - Priolo Earthquake Fault Zoning Map 12 X b. Result in substantial soil erosion or the loss of topsoil? X c. Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in x on- or off-site landslide, lateral spreading, subsidence, liquefaction or collapse? e. Be located on expansive soil, as defined in Table 18-1B of the Uniform Building Code? x f. Have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems x where sewers are not available for the disposal of wastewater? a. The project site could be subject to violent ground shaking from a major seismic event on the Healdsburg-Rodgers Creek fault. However, because the project sit is not underlain by known traces of any potential active fault, fault -line surface rupture would not be a hazard within the project site. Impacts related to fault rupture potential would be less than significant. There are no slopes steeper than one percent and the impact from landslides would be less than significant. b.,c., d. An acceptable degree of soil stability can be achieved by the required incorporation of soil treatment programs in the excavation and construction plans to address site-specific soil conditions. e. No septic tanks or alternative wastewater disposal systems are proposed and the project would have no impact related to these types of wastewater disposal. 13 Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact issued by the State Geologist for the area based on other substantial evidence of a known fault? ii. Strong seismic ground shaking? X iii. Seismic -related ground failure, including liquefaction? X iv. Landslides? X b. Result in substantial soil erosion or the loss of topsoil? X c. Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in x on- or off-site landslide, lateral spreading, subsidence, liquefaction or collapse? e. Be located on expansive soil, as defined in Table 18-1B of the Uniform Building Code? x f. Have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems x where sewers are not available for the disposal of wastewater? a. The project site could be subject to violent ground shaking from a major seismic event on the Healdsburg-Rodgers Creek fault. However, because the project sit is not underlain by known traces of any potential active fault, fault -line surface rupture would not be a hazard within the project site. Impacts related to fault rupture potential would be less than significant. There are no slopes steeper than one percent and the impact from landslides would be less than significant. b.,c., d. An acceptable degree of soil stability can be achieved by the required incorporation of soil treatment programs in the excavation and construction plans to address site-specific soil conditions. e. No septic tanks or alternative wastewater disposal systems are proposed and the project would have no impact related to these types of wastewater disposal. 13 VII. GREENHOUSE GAS EMISSIONS' Would the project: Potentially Potentiall Significant y With Less-Than- Significan Mitigation Significant No Issues t Impact Incorporated Impact Impact a. Generate greenhouse gas emissions, either directly or indirectly, that may have a x significant impact on the atmosphere? b. Conflict with any applicable plan, policy, or regulation of an agency adopted for the purpose of reducing the emissions of X greenhouse gases? a -b. The additional automobile use resulting from development on this site as high density residential may result in a less than significant increase in Green House Gas. Legislative Context California Global Warming Solutions Act of 2006 (AB 32) In September 2006, the Governor signed AB 32, the California Global Warming Solutions Act (Health and Safety Code Section 38500 et. seq.). The Act codifies the executive order for reduction of statewide GHG emissions to 1990 levels by the year 2020. This change, which is estimated to be a 25 to 35 percent reduction from current emission levels, will be accomplished through an enforceable statewide cap on GHG emissions that was phased in starting in 2012. SB 375 On September 30, 2008, Governor Schwarzenegger signed Senate Bill (SB) 375 into law. This legislation links transportation and land use planning with the CEQA process to help achieve the GHG emission reduction targets set by AB 32. Even before the passage of AB32 and S13375, the City of Rohnert Park initiated actions to reduce GHG emissions and become more sustainable overall. These actions include: • California 2010 Building Code • Energy Efficiency Ordinance 2007-779. This ordinance also established Title 14- Sustainabilty, in the Municipal Code (March 2007) 14 • City Council adopted resolution 2004-111, which set a goal for GHG reductions of 20 percent by the year 2010 for internal City operations (baseline year 2000) (May 2004) • City Council adopted resolution 2005-233, which sets a goal of green house gas reductions of 25 percent by the year 2015 for community -wide use, private and public (baseline year 1990) (July 2005) • The project would exceed Title 24 energy efficiency requirements by 15 percent, consistent with CALGreen Tier 1 requirements, as required by the City of Rohnert Park. • The project would achieve a 20 percent reduction in indoor water use, consistent with CALGreen Tier 1 requirements. VIII. HAZARDS AND HAZARDOUS MATERIALS Would the project: b. Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the x likely release of hazardous materials into the environment? c. Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one-quarter mile of an existing or x proposed school? d. Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a x result, would it create a significant hazard to the public or the environment? e. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a x safety hazard for people residing or working in the project area? 15 Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Create a significant hazard to the public or the environment through the routine transport, use, x or disposal of hazardous materials? b. Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the x likely release of hazardous materials into the environment? c. Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one-quarter mile of an existing or x proposed school? d. Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a x result, would it create a significant hazard to the public or the environment? e. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a x safety hazard for people residing or working in the project area? 15 h. Expose people or structures to the risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to x urbanized areas or where residences are intermixed with wildlands? a. -h.: The proposed Project would not create hazards to the public regarding hazardous materials, substances or waste. The Project site is not on any list of hazardous material sites and the Project site is not in the vicinity of a public or private airport. There is no potential on the Project site for wildland fres. IX. HYDROLOGY AND WATER QUALITY Would the project: Issues Potentially Potentiall Significant y With Significan Mitigation t Impact Incorporated Potentially a. Violate any water quality standards or waste Potentiall Significant Less - x y With Than- interfere substantially with groundwater Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact f. For a project within the vicinity of a private groundwater table level (i.e., the production x airstrip, would the project result in a safety a level which would not support existing land hazard for people residing or working in the uses or planned uses for which permits have x project area? been granted)? g. Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? x h. Expose people or structures to the risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to x urbanized areas or where residences are intermixed with wildlands? a. -h.: The proposed Project would not create hazards to the public regarding hazardous materials, substances or waste. The Project site is not on any list of hazardous material sites and the Project site is not in the vicinity of a public or private airport. There is no potential on the Project site for wildland fres. IX. HYDROLOGY AND WATER QUALITY Would the project: Issues Potentially Potentiall Significant y With Significan Mitigation t Impact Incorporated Less - Than- Significan No t Impact Impact a. Violate any water quality standards or waste discharge requirements? x b. Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production x rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? 16 d. Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of x surface runoff in a manner which would result in flooding on- or off-site? e. Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide x substantial additional sources of polluted runoff? f. Otherwise substantially degrade water quality? x g. Place housing within a 100 -year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood x hazard delineation map? h. Place within a 100 -year floodplain structures which would impede or redirect flood flows? x i. Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a x levee or dam. j. Expose people or structures to a significant risk of loss, injury, or death involving inundation by x seiche, tsunami, or mudflow? a. j.: When the subject property develops, there will be adequate capacity for sewage disposal and collection and dispersal of storm water. Development of the site with buildings will reduce groundwater recharge but not to the extent that it would impact any nearby wells. This property is not within the 100 -year floodplain. There is no risk of flooding as a result of a failure of a levee or dam and people or structures on the site will not be subject to inundation by a seiche, tsunami or mudflow. X. LAND USE AND PLANNING Would the project: 17 Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact c. Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a x manner which would result in substantial erosion or siltation on- or off-site? d. Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of x surface runoff in a manner which would result in flooding on- or off-site? e. Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide x substantial additional sources of polluted runoff? f. Otherwise substantially degrade water quality? x g. Place housing within a 100 -year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood x hazard delineation map? h. Place within a 100 -year floodplain structures which would impede or redirect flood flows? x i. Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a x levee or dam. j. Expose people or structures to a significant risk of loss, injury, or death involving inundation by x seiche, tsunami, or mudflow? a. j.: When the subject property develops, there will be adequate capacity for sewage disposal and collection and dispersal of storm water. Development of the site with buildings will reduce groundwater recharge but not to the extent that it would impact any nearby wells. This property is not within the 100 -year floodplain. There is no risk of flooding as a result of a failure of a levee or dam and people or structures on the site will not be subject to inundation by a seiche, tsunami or mudflow. X. LAND USE AND PLANNING Would the project: 17 Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Physically divide an established community? x b. Conflict with any applicable land use plans, policies, or regulations of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local x coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating on environmental effect? c. Conflict with any applicable habitat conservation plan or natural community's conservation plan? x a. -c.: This proposal to change the land use on the project site will not physically divide an established community. Surrounding properties adjacent to the subject site are zoned and developed with high density apartments. The adjacent church and public school are permitted uses in the surrounding residential area. There are no habitat conservations plans or community conservation plans applying to this property. XI. MINERAL RESOURCES Would the project: a. -b.: There are no known mineral resources on the subject property and the site is not delineated on the General Plan as a mineral resource recovery site. XII. NOISE Would the project result in: W Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Result in the loss of availability of a known mineral resource that would be of value to the x region and the residents of the State? b. Result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific x plan, or other land use plan? a. -b.: There are no known mineral resources on the subject property and the site is not delineated on the General Plan as a mineral resource recovery site. XII. NOISE Would the project result in: W c. A substantial permanent increase in ambient noise levels in the project vicinity above levels x existing without the project? d. A substantial temporary or periodic increase in ambient noise levels in the project vicinity above X levels existing without the project? e. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing X or working in the project area to excessive noise levels? f. For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to X excessive noise levels? a. -f.: There was some noise impact from previous Public Safety vehicles leaving the site in response to an emergency situation. The use of the property for high density residential will result in some noise from traffic but will not increase the ambient noise level. Noise impacts will be less than the noise impacts from a fire station. XIII. POPULATION AND HOUSING Would the project: 19 Potential Potentially ly Significant Less- Significa With Than- nt Mitigation Significan No Issues Impact Incorporated t Impact Impact a. Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or X applicable standards of other agencies? b. Exposure of persons to or generation of excessive groundborne vibration or groundbome x noise levels? c. A substantial permanent increase in ambient noise levels in the project vicinity above levels x existing without the project? d. A substantial temporary or periodic increase in ambient noise levels in the project vicinity above X levels existing without the project? e. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing X or working in the project area to excessive noise levels? f. For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to X excessive noise levels? a. -f.: There was some noise impact from previous Public Safety vehicles leaving the site in response to an emergency situation. The use of the property for high density residential will result in some noise from traffic but will not increase the ambient noise level. Noise impacts will be less than the noise impacts from a fire station. XIII. POPULATION AND HOUSING Would the project: 19 Issues a. Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (e.g., through projects in an undeveloped area or extension of major infrastructure)? b. Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? c. Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? Potentially Potentiall Significant y With Significan Mitigation t Impact Incorporated Less- Than- Significan No t Impact Impact X X X a. -c.: Rezoning the property to multi -family residential will in itself induce population growth However, the population growth will not be substantial because of the low number of units that can be accommodated on the site. It will also be compatible with the surrounding apartment development. XIV. PUBLIC SERVICES Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: a. -d.: There is adequate police and fire protection services to serve this site when it is developed with multi -family residential use. There is an adjacent middle school and recreation facilities that can be used on a daily basis by the residents of multi -family development on the site. XV. RECREATION 20 Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Fire protection? x b. Police protection? x c. Schools? x d. Parks? x a. -d.: There is adequate police and fire protection services to serve this site when it is developed with multi -family residential use. There is an adjacent middle school and recreation facilities that can be used on a daily basis by the residents of multi -family development on the site. XV. RECREATION 20 Would the project: Issues a. Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? b. Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? x No Impact X a.b.: The project may result in a minor increase in park use in Rohnert Park. Because of the limited number of units that can be developed on the site this will have no impact on existing parks within the city. XVI. TRANSPORTATION AND CIRCULATION Would the project: Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? b. Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? c. Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? d. Substantially increase hazards due to a design features (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? e. Result in inadequate emergency access? 21 X X X X X Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan t Impact Incorporated t Impact x No Impact X a.b.: The project may result in a minor increase in park use in Rohnert Park. Because of the limited number of units that can be developed on the site this will have no impact on existing parks within the city. XVI. TRANSPORTATION AND CIRCULATION Would the project: Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? b. Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? c. Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? d. Substantially increase hazards due to a design features (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? e. Result in inadequate emergency access? 21 X X X X X a. -f.: Changing the General Plan and Zoning Code designation of the site from Public Institutional to High Density Residential will result in an increase in traffic generation. The property could be developed with a maximum of 18 units. A conservative estimate of 7 trips per day per unit would result in 119 trips per day from a multi -family development. The estimate for the previous use as a fire station was 25 trips per day. Southwest Boulevard is a collector street and operates at a Level of Service (LOS) C or better. The city's standard for traffic flow is LOS C or better. With an additional 94 trips per day (119 trips minus previous 25 trips equals 94) Southwest Boulevard will still operate at a LOS C or better and the rezoning will not have a substantial impact on traffic. Apartment development on the site will have to comply with the city's parking requirement for multi -family development. There are bike lanes on Southwest Boulevard for bicycle transportation. XVII. UTILITIES AND SERVICE SYSTEMS Would the project: Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact f Result in inadequate parking capacity? x a. Conflicts with adopted policies supporting x alternative transportation (e.g., bus turnouts, bicycle racks) water or wastewater treatment facilities or X a. -f.: Changing the General Plan and Zoning Code designation of the site from Public Institutional to High Density Residential will result in an increase in traffic generation. The property could be developed with a maximum of 18 units. A conservative estimate of 7 trips per day per unit would result in 119 trips per day from a multi -family development. The estimate for the previous use as a fire station was 25 trips per day. Southwest Boulevard is a collector street and operates at a Level of Service (LOS) C or better. The city's standard for traffic flow is LOS C or better. With an additional 94 trips per day (119 trips minus previous 25 trips equals 94) Southwest Boulevard will still operate at a LOS C or better and the rezoning will not have a substantial impact on traffic. Apartment development on the site will have to comply with the city's parking requirement for multi -family development. There are bike lanes on Southwest Boulevard for bicycle transportation. XVII. UTILITIES AND SERVICE SYSTEMS Would the project: c. Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which x could cause significant environmental effects? d. Have sufficient water supplies available to serve the project from existing entitlements and x resources, or are new or expanded entitlements 22 Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Exceed wastewater treatment requirements of the applicable Regional Water Quality Control x Board? b. Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction x of which could cause significant environmental effects? c. Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which x could cause significant environmental effects? d. Have sufficient water supplies available to serve the project from existing entitlements and x resources, or are new or expanded entitlements 22 23 Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact needed? e. Result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve x the project's projected demand in addition to the provider's existing commitments? f. Be served by a landfill with sufficient permitted capacity to accommodate the project's solid x waste disposal needs? g. Comply with federal, State, and local statutes and regulations related to solid waste? x a. -b: There are adequate utility and service systems in place to accommodate multi -family development. XVIII. MANDATORY FINDINGS OF SIGNIFICANCE Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact a. Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number x or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b. Does the project have the potential to achieve short-term, to the disadvantage of long-term, x environmental goals? c. Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? d. Does the project have environmental effects which will cause substantial adverse effects on 23 Potentially Potentiall Significant Less - y With Than- Significan Mitigation Significan No Issues t Impact Incorporated t Impact Impact human beings, either directly or indirectly? a. -d.: The proposed project will not degrade the quality of the environment, will not impact fish or wildlife and does not have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly. 24 RESOLUTION NO. 2016-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AN AMENDMENT TO THE GENERAL PLAN DIAGRAM FOR LAND USE FOR THE PROJECT SITE FROM PUBLIC INSTITUTIONAL TO HIGH DENSITY RESIDENTIAL WHEREAS, the applicant, the City of Rohnert Park, has filed Planning Application No. PLGP2016-0002 proposing a General Plan Amendment in connection with a proposed amendment to the land use designation for a 0.73 acre site (APN: 143-370-010) located at 435 Southwest Boulevard, in accordance with the City of Rohnert Park Municipal Code ("R -PMC"); and WHEREAS, the proposed amendment to the General Plan Diagram (General Plan Figure 2.2-1) would change the 0.73 -acre site at 435 southwest Boulevard from its current designation of Public Institutional to High Density Residential. The proposed General Plan Amendment is attached to this Resolution as Exhibit 1; and WHEREAS, the City has assessed the potential environmental impacts associated with the Project and has prepared a Negative Declaration. The City Council has reviewed the Negative Declaration prepared for the Project and has otherwise carried out all requirements for the Project pursuant to CEQA; and WHEREAS, pursuant to California State Law and the RPMC, public hearing notices were mailed to all property owners within a three hundred foot radius of the subject property and a public hearing notice was published in the Community Voice for a minimum of 10 days prior to the first public hearing; and WHEREAS, on April 28, The Planning Commission held a public hearing at which time interested persons had an opportunity to testify either in support of or opposition to the proposal; and WHEREAS, May 24, 2016, the City Council held a public hearing at which time interested persons had an opportunity to testify either in support of or opposition to the proposal; and WHEREAS, the City Council has reviewed and considered the information contained in the General Plan Amendment application for the proposal. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park makes the following findings, determinations and recommendations with respect to the proposed General Plan Amendment: Section 1. The above recitations are true and correct. Section 2. Findings. The City Council hereby makes the following findings concerning the General Plan amendment proposed by Planning Application No. PLGP2016- 0002: 1. That the proposed site is appropriate for development under the General Plan's High Density Residential Land Use Designation. Criteria Satisfied. The proposed amendment to the General Plan Diagram would change the land use designation of the 0.73 site fronting Southwest Boulevard from Public Institutional to Residential High Density. The proposed General Plan Amendment would be consistent with these surrounding High Density Residential uses, the church to the rear of the site and the adjacent park and school. The amendment is also consistent with the Housing Element policies by providing land for new housing. The Housing Element demonstrates that a significant demand for multi -family housing exists and this amendment helps satisfy this demand. 2. That the proposed amendment will not result in an internal inconsistency in the General Plan. Criteria Satisfied. The General Plan must be internally consistent. This proposed General Plan Amendment will allow High Density Residential development in an area that is developed with similar uses, where infrastructure is available (roadways, water, sewer, etc.), where parks and school are nearby and other urban amenities are present. Due to its location within the City, the designation of this parcel to High Density Does not create any internal consistency with any element of the General Plan including: Land Use and Growth Management; Community Design; Transportation; Open Space, Parks and Public Facilities; and Housing. 3. That a duly noticed public hearing has been held to receive and consider public testimony regarding the proposed amendments to the General Plan. Criteria Satisfied. A duly noticed public hearing on the proposed General Plan Amendment was held on April 28, 2016 by the Planning Commission and a duly notice public hearing was held by the City Council on May 24, 2016. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council adopt the Findings stated hereinabove and approve Application No. PLGP2016-0002 and amend the General Plan Land Use Diagram so as to conform with the General Plan Amendment recommended herein by adopting the amended General Plan Land Use Diagram attached to this Resolution as Exhibit 1. DULY AND REGULARLY ADOPTED on this 24th day of May, 2016 by the City of Rohnert Park City Council by the following vote: Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit 1 AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) 2016-49 (2) EXHIBIT 1 GENERAL PLAN LAND USE DIAGRAM JOHN REED ELEMENTARY SCHOOL ALICIA PARK 435 Southwest Blvd FIGURE 2.3-1 1 Vl© aJ MOUNTAIN SHADOWS MIDDLE SCHOOL �G BENICIA pO PARK 2 WALDO-ROHNERT ELEMENTARY SCHOOL Ruta) E.mte Residential Lew ❑ensiry Rexidential Medium D—iry Residential _ High Density R-idcntW Industrial Commercial - N 0 250 500 750 1,000 ft Mi—d uxe Office Public/insdtutinnal _,,, _'-��.. Parkx/Recreation Op.. Space - Environmental Conseraatiun Open Space - Agriculture and Resource Managnmmnt Attachment: 2016-49 (3) ORDINANCE NO. 899 AN ORDINANCE OF THE CITY OF ROHNERT PARK, CALIFORNIA, AMENDING THE CITY OF ROHNERT PARK ZONING MAP TO REZONE 435 SOUTHWEST BOULEVARD (APN: 143-370-010) FROM P -I: PUBLIC INSTITUTIONAL TO R -H: HIGH DENSITY RESIDENTIAL WHEREAS, the applicant, City of Rohnert Park, filed Planning Application No. PLRZ2016-0002 proposing to amend the Zoning Map to rezone 435 Southwest Boulevard (APN: 143-370-010) from P -I: Public Institutional to R -H: High Density Residential as depicted in Exhibit 1; and WHEREAS, the proposed map is consistent with the General Plan designation and the surrounding zoning in the vicinity; and WHEREAS, the proposed zoning map changes are attached hereto as Exhibit A and are incorporated herein by this reference; and WHEREAS, the City Council reviewed and certified the Negative Declaration ("ND") prepared for the Plan; and has otherwise carried out all requirements pursuant to the California Environmental Quality Act; and WHEREAS, pursuant to California State Law and the Rohnert Park Municipal Code, public hearing notices were mailed to all property owners within a three hundred foot radius of the subject property and a public hearing was published in the Community Voice for a minimum of 10 days prior to the first public hearing; and WHEREAS, on April 28, 2016, the Planning Commission held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposal; and WHEREAS, on May 24, 2016 the City Council held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposal; and WHEREAS, the City Council has reviewed and considered the information contained in the Zoning Map application for the proposal. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park makes the following findings, determinations and recommendations with respect to the proposed map and zoning ordinance amendments; Section 1. The above recitations are true and correct. Section 2. The City Council approved the Negative Declaration for this Planon May 24, 2016 concurrently with the City Council first reading of this Ordinance. Section 3. Findings for Enactment of Amendments to Zoning Map. The City Council hereby makes the following findings concerning amendments to the Zoning: 1. That the proposed amendments to the Zoning Map are consistent with the General Plan 2020. Criteria Satisfied. The proposed zoning map amendment is consistent with General Plan 2020 as amended on May 24, 2016. This resolution amended the General Plan designation of this parcel from Public/Institutional to High Density Residential. The proposed Residential — High (R -H) designation is compatible with this General Plan designation. This zoning map amendment will allow High Density Residential development in an area that is developed with similar uses. There are also adequate City services to serve future residential development on the property. 2. That the proposed amendment to the Zoning Map will be beneficial to the public health, safety or welfare. Criteria Satisfied. The proposed Zoning Map amendment will allow for apartment development in an area surrounded with multi -family residential housing and is adjacent to a park and school that will benefit residents in any new apartment development. Other uses are also permitted within the R -H zoning designation that are compatible with a residential neighborhood including a school, day care and other similar uses. The current designation of Public Institution is less beneficial to the public health safety and welfare. A public facility is no longer needed in this location and as currently zoned it is likely to remain vacant which could lead to visual blight and other negative impacts typically associated with vacant property. The R -H zoning classification is beneficial to to public health, safety and welfare since it allow the property to be more readily sold for reuse as an apartment building or other use permitted in R -H zone. This zoning designation is intended to allow for a range of uses that are compatible with the high density residential character of this neighborhood. Section 4. Severability. The City Council hereby declares that every section, paragraph, sentence, clause, and phrase of this ordinance is severable. If any section, paragraph, sentence, clause or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases. Section 5. Effective Date. This ordinance shall be in full force and effective 30 days after its adoption, and shall be published and posted as required by law. Section 6. Publication. The City Clerk is directed to cause this ordinance to be published in the manner required by law. This Ordinance was introduced by the Council of the City of Rohnert Park on May 24, 2016, and DULY AND REGULARLY ADOPTED on June 14, 2016, by the following Roll Call Vote: AYES: NOES: ABSENT: ABSTAIN: CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk APPROVED AS TO FORM: Michelle Marchetta Kenyon, City Attorney I, CAITLIN SALDANHA, DEPUTY CITY CLERK of the City of Rohnert Park, California, do hereby certify that the foregoing Ordinance was duly adopted and passed at a regular meeting of the City Council on the 14th day of June, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Ord. 899 (3) EXHIBIT A Rezoning of Former Fire Station Site JOHN REED ELEMENTARY SCHOOL ALICIA PARK Zoning R -E: Estate Residential R -R: Rural Residential R -L: Low Density Residential R -M: Medium Density Residential R -H: High Density Residential R-M/M-H: Medium Density Residential/Mobile Home Overlay %/%C -N: Neighborhood Commercial C-R: Regional Commercial C -O: Office Commercial I -L: Industrial I-L/O: Industrial/Office Overlay M -U: Mixed Use P -I- Public Institutional 0 250 500 1,000 Feet LNJ AID OJ 5 435 Southwest Blvd MOUNTAIN SHADOWS MIDDLE SCHOOL BENICIA Dy PARK WALDO-ROH N E RT 76 ELEMENTARY a SCHOOL Zoning R -E: Estate Residential R -R: Rural Residential R -L: Low Density Residential R -M: Medium Density Residential R -H: High Density Residential R-M/M-H: Medium Density Residential/Mobile Home Overlay %/%C -N: Neighborhood Commercial C-R: Regional Commercial C -O: Office Commercial I -L: Industrial I-L/O: Industrial/Office Overlay M -U: Mixed Use P -I- Public Institutional 0 250 500 1,000 Feet LNJ Rezone 435 Southwest Boulevard May 24, 20 16 ®iiNERT P4 `LALIFORN1� 62 JOHN REED ELEMENTARY SCHOOL ALICIA PARK Al a� OJ 1435 Southwest Blvd MOUNTAIN SHADOWS MIDDLE SCHOOL BENICIA ©y PARK 74 to WALDO-ROHNERT ELEMENTARY i, SCHOOL Zoning R -E: Estate Residential R -R: Rural Residential R -L: Low Density Residential R -M: Medium Density Residential R -H: High Density Residential R -MIM -H: Medium Density Residential/Mobile Home Overlay C -N: Neighborhood Commercial C-R: Regional Commercial C -O: Office Commercial I -L: Industrial I-L/O: Industrial/Office Overlay M -U: Mixed Use P -L Puhlic Inc}itutinnal Attachment: 0 250 500 1,000 Peet x E�? LEAGUE OF CAL. FORK LA MITI T: 11Z Sonoma County Legislative Matrix May 2016 Supplemental Items for City Council Meeting: s�Zy �i� 13. B,2 . Is, �rlow 20196 Le&IM10EY71 ySupport AS 21 Wood MMJ: Clean-up legislation: This measure addresses the need to Jan 13: Senate Support Signed by remove from statute a provision that would harm cities by pre- GOV. & F. and Governor empting them from enacting cultivation regulations if they do not have HEALTH. Brown such regulations in effect as of March 1, 2016 AB 1591 Frazier Transportation Proposal: Assembly Proposal on Transportation p p A: Trans. TBD Support date Reviewed in January funding to assist state and local roads and bridges hearing AB 1707 Linder Poses significant operational challenges, increased cost and a 4/20 A local Gov Oppose reviewed in April potential for increased litigation for cities already struggling to comply with the California Public Records Act (CPRA). The bill would create additional workload and operational issues. Staff would be required to remove privileged information out of the title of each document requested, keep records, provide document titles, and make judgements on whether a request involves a `group of similar records AB 2243 Wood This bill would impose a tax in specified amounts on the distribution 4/18 A: Rev and Watch reviewed in in this state by a licensed cultivator, as defined, of medical cannabis Tax march flowers, medical cannabis leaves, and immature medical cannabis plants to a licensed distributor, as specified, and would require the licensed distributor to collect the tax from the cultivator and remit it to the State Board of Equalization AB 2320 Calderon AB 2320 would scrap municipal land use authority by completely pre- A: Floor Oppose rAevrewed in p il empting city ordinances on drones, in violation cities' constitutional police power under Article 7, Section XI of the State Constitution. 41 I�CITI LFEAGUE ES Sonoma County Legislative Matrix May 2016 AB 2586 Gatto would restrict a local governments' ability to regulate local parking. A: approps Oppose reviewed in This bill unnecessarily upends local authority to regulate parking, an Suspense April authority that cities have had since at least 1959. By expanding AB 61, also by Gatto, this bill would give a permanent extension that would prevent local governments from ticketing cars parked at broken meters and adds new state requirements to local parking policies. AB 2395 Low would change state regulations so that telecommunications A- Approps Watch NEW in May companies would be able to start cutting landline telephone service for customers in 2020 and move toward internet based services. AB 2501 Bloom In addition to unrealistic timelines, provisions would limit the ability of A- Floor Oppose NEW in May a city to interpret its own development standards and diminish the role of planning commissions. Would also limit ability to reduce development standards without waiving them; prohibits cities from providing public notice or hold a public hearing on density bonus applications, which are normally made in conjunction with land -use applications that do require public hearings; and allow developers determine whether a project modifications result in costs reductions, rather than the city AB 2502 Mullin Restores local governments' ability to enact inclusionary housing A- Floor Supprt NEW in May policies by clarifying that the Costa -Hawkins rent control law does not apply to inclusionary housing policies. Amends the state's Planning and Zoning law to indicate that inclusionary zoning is an allowable land use power AB 2628 Levine Would prohibit an elected or appointed officer of a state or local agency, for a period of one year after leaving office, from maintaining 4/13 A: Elections Watch reviewed in march employment with or being a compensated consultant of any other board, commission, or other body on which the officer served as a member while holding the elective or appointed office. LEAGUE OF CAL: CITIES Sonoma County F OR.N I A Legislative Matrix May 2016 - i1au - P.osi nPsi Oppose S`o a s Oppose e e e f ac r Letter Sent in SB 876 Liu Enforcement of Local Ordinances This measure would preempt 4/12 S.Trans local authority to address important issues affecting public health and and Housing March Y safety in public spaces and on private property that is held open to the public, including not limited to, plazas, courtyards, parking lots, �" sidewalks, public transportation facilities, public buildings, shopping W centers and parks. In such areas, homeless individuals would be empowered to occupy such spaces indefinitely, including with tents and other shelter, while reducing access to all other members of the public SB 885 Wolk Construction contracts: indemnity would provide that a design Senate Floor Oppose Reviewed in professional would not have a duty to defend claims against any Feb other person or entity arising from a construction project, except that person or entity's reasonable defense costs arising out of the design professional's degree of fault. The bill prohibits a contract from waiving this protection SB 987 McGuire Medical Marijuana: Marijuana Value Tax Act: Imposes an 4/18 S Approps Oppose Reviewed in excise tax on medical marijuana at the rate of 15% Feb SB 1053 Leno Affordable Housing Options for Low -Income Families, woudl 4/18 S Approps Watch Reviewed in provide that all Californians have a fair opportunity to seek and Feb retain housing, particularly when they use a federal rental subsidy as a method of payment. Current law allows landlords to deny prospective low-income tenants the ability to apply for housing simply because they receive a housing voucher SB 1069 Wieckowski would restrict a local agency's ability to impose requirements on Assembly Desk Oppose NEW in May second units, which would be renamed "accessory dwelling units tor\ P _ K,4 tw.X QV4.rbr ae441L L LEAGUE Sonoma County OF CAL'. F O R M A Legislative Matrix CITT ES May 2016 SB 1102 McGuire laxes ates an alternative method for collecting transient occupancy S: Approps on some rental transactions for residential units that are offered Suspense short-term rental through an online platform y� SB 1233 McGuire (Co- Water Bill Savings Act, which would authorize a joint powers authority S Gov and author Wolk) to provide funding for a customer of a local agency or its publicly Finance owned utility to acquire, install, or repair a water efficiency improvement on the customer's property served by the local agency or its publicly owned utility. The bill would require the customer to repay the authority through an efficiency charge on the customer's water bill to be imposed and collected by the local agency or its publicly owned utility on behalf of the authority pursuant to a servicing agreement. The bill would authorize the authority to issue bonds to fund the program. SB 1266 1 McGuire Budget 11-eadership Ca Senate Process ACA -4,1.> ,lazier AB 11111 Ting Requires JPNs, that provide municipal services, to inform their respective LAFCO's of their establishment. Legislative Package to Prevent and Address Homelessness in our Local Communities: No Place Like Home Initiative Oppose reviewed in April Watch Support: action in Letter sent March in March 4/27: S Gov and Watch no action Reviewed in Fin March Budget Bill support Reviewed no action policy in January aC spell faxes byaa Support. Support Letters' �� finrn June 2D 5 i`of,emissionsiaf r:: - Oppose _ Lette.r, ser?t enewa'hienegy Unless Aug c "r oiz =an CHAPTBREI Amended S Sonoma County a LEAGUE Legislative Matrix OF CfiL--F0RN [A M C I T I ES May 2016 0 BC' enforcing lav;s and ordinances, or Chu Would prohibit local.agencies ,rom e. otherwise subject to civil or criminal penalties, the act ofpeople sleeping or resting ting in a la%vfully parked motor vehicle 12 SB 593 McGuire. Thriving Communities and Sharing Economy Act Where vacation e r ntals are legal, the bill wjI[ assist local juprisfttions in their regulation and collection of IT QT,- Further, requires onkine'Vacation -R ental Bu sinesses'to,ditclpseinformation (address of host rental, amburit of nights , stayed mo rtt paid by the visitor) to the cities and 12 oppose ,ear bill on on - A_ ieaer sent in June 20' 5 e Support Support Letters - nt in June 2015. fear bi!] R