2016/06/14 City Council AgendaCity of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707) 588-2227♦ FAX: (707) 794-9248 ♦ WEB: www.rpeity.org
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPFA)
Successor Agency to the Community Development Commission (CDC)
JOINT REGULAR MEETING AGENDA
Tuesday, June 14, 2016
Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city
meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council
Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website:
www.ERcit�org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed
on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority
of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone
else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the
City of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the
deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits
the time within which the decision may be challenged to the 90th day following the date that the
decision becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint
meeting of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number
of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication
devices upon entering the Council Chamber. Use of these devices causes electrical interference with
the sound recording and TV broadcast systems.
City of Rohnert Park Joint Regular Meeting Agenda June 14, 2016
for City Council/RPFA/CDC Successor Agency Page 2 of 7
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING -
CALL TO ORDER/ROLL CALL
(Ahanotu _ Callinan_ Stafford _ Mackenzie _ Belforte
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Mayor's Certificate of Recognition: Honoring Sally Tomatoes for Being Selected as
The Small Business of the Year by Assemblymember Bill Dodd
B. Mayor's Certificate of Recognition: Honoring Public Safety Detective Tara Douglas as
Rohnert Park-Cotati Rotary Club's Community Officer of the Year Award
C. Mayor's Certificate of Recognition: Honoring the Rancho Cotate High School Girls'
Lacrosse Team for Winning the North Bay League Tournament Championship
4. DEPARTMENT HEAD BRIEFING
A. Department of Development Services: Update on Magill Lane
5. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business
not listed on the Agenda may do so at this time. Each speaker will be allotted three
minutes. Those wishing to address the Council on any report item listed on the Agenda
should submit a "Speaker Card" to the City Clerk before announcement of that agenda
item.
6. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more actions) of
the City Council and/or the Rohnert Park Financing Authority and Successor Agency to
the Community Development Commission, whichever is applicable, unless any Council
Member or anyone else interested in a consent calendar item has a question about the
item.
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, May 24, 2016
B. Acceptance of Reports for:
1. Informational Report Regarding the Preparation and Posting of a Catalog of
Enterprise Systems in Compliance with California Senate Bill 272
2. City Bills/Demands for Payment dated June 14, 2016
3. RPFA- Cash Report for Month Ending April 2016
4. Housing Successor Agency- Cash Report for Month Ending April 2016
5. Successor Agency- Cash Report for Month Ending April 2016
6. City- Cash Report for Month Ending March 2016
C. City Council Resolutions for Adoption:
2016-50 Adopting an Appropriations Limit for the City of Rohnert
Park for the 2016/17 Fiscal Year Pursuant to Article XIII B of
the California Constitution
City of Rohnert Park Joint Regular Meeting Agenda June 14, 2016
for City Council/RPFA/CDC Successor Agency Page 3 of 7
2. 2016-51
Instituting a Revised Purchasing Policy for the City's
Purchasing Program Pursuant to Chapter 3.04, "Purchasing
Program" of Title 3 "Revenue and Finance," of the Rohnert
Park Municipal Code
3. 2016-52
Authorizing the City Manager to Execute an Amendment to
the Master Service Agreements with Brelje & Race, W -Trans,
Green Valley Consulting Engineers, Cinquini & Passarino,
Inc., and Moe Engineering
4. 2016-53
Authorizing the City Manager to Execute a Master
Agreement for Consultant Services and Task Order 2016-01
with Omni Means, LTD for the Traffic Flow Improvement
Study (Project 2016-03), and Authorizing the Finance
Director to Appropriate an Additional $50,000 for the Project
5. 2016-54
Adopting a Recreation Facility Fee Use Policy
6. 2016-55
Calling for the Holding of a General Municipal Election to be
Held on Tuesday, November 8, 2016 for the Election of
Certain Officers and Requesting the Board of Supervisors of
the County of Sonoma to Consolidate said Election Pursuant
to § 10403 of Elections Code
7. 2016-56
Authorizing the City Manager to Execute a Lease Agreement
and Future Agreement Extensions with Sonoma County
Office of Education for City -Owned Office Space Located at
201 J Rogers Lane
8. 2016-57
Approving a Six -Month Extension of the Temporary Debris
Box and Roll -Off Collection Services Franchise Agreements
with Rohnert Park Disposal, Inc. and Industrial Carting and
Authorizing the City Manager to Send Notices of Intent to
Extend Agreements
9. 2016-58
Initiating the Vacation of Willis Avenue and Directing
Related Actions
D. Ordinance for Adoption:
No. 899 An Ordinance of the City of Rohnert Park, California,
Amending the City of Rohnert Park Zoning Map to Rezone
435 Southwest Boulevard (APN: 143-370-010) from P -I:
Public Institutional to R -H: High Density Residential
E. Accept Resignation from Mobile Home Parks Rent Appeals Board Member
Leonard Carlson and Direct Staff to Send Letter of Appreciation
F. Authorize the City Manager to Execute a Design Services Agreement with
STRATA ap, Inc. for Professional Services for Design of the City Buildings
Roof Replacement Project
G. Authorize the City Manager to Execute a Master Agreement for Consultant
Services and Task Order 2016-01 with LCA Architects for a Public Safety
Station/Corp Yard Master Plan (Project 1514)
City of Rohnert Park Joint Regular Meeting Agenda June 14, 2016
for City Council/RPFA/CDC Successor Agency Page 4 of 7
H. Authorize the City Manager to Execute a Master Agreement and Task Order
2016-01 with Firma Design Group for Engineering Design Services for Snyder
Lane Rehabilitation (Project No. 2016-06)
Council Motion/Roll Call Vote
(Ahanotu _ Callinan Stafford _ Mackenzie Belforte
7. CLOSED SESSION
A. Recess to Closed Session in Conference Room 2A to Consider:
1. Conference with Legal Counsel — Existing Litigation (Government Code
§54956.9(d)(1)) Doig. McComas vs. City ofRohnert Park, et. al., United States
District Court Case No. 3:16-ev-02705-TEH
2. Conference with Legal Counsel — Existing Litigation (Government Code
§54956.9(d)(1)) Nancy Atwell, et. al. vs. City of Rohnert Park, Sonoma County
Superior Court Case No. SCV 256891
3. Conference with Legal Counsel — Existing Litigation (Government Code
§54956.9(d)(1)) Sierra Club vs. City of Rohnert Park, Sonoma County Superior
Court Case No. SCV 248112
4. Conference with Labor Negotiators (Government Code §54957.6)
Agency designated representative(s): Darrin Jenkins, City Manager
Employee Organizations:
a. Rohnert Park Public Safety Officers' Association (RPPSOA)
B. Reconvene Joint Regular Meeting Open Session in Council Chamber
C. Report On Closed Session (Government Code § 54957.1)
8. NOVEMBER 8, 2016 ELECTION MATTERS
Consideration of Adopting Regulations for Candidates of Elective Office Pertaining to
Candidates' Statements
A. Staff Report
B. Public Comment
C. Resolution for Adoption:
1. 2016-59 Adopting Regulations for Candidates for Elective Officer
Pertaining to Candidates' Statements Submitted to the Voters
at an Election to be Held on November 8, 2016
a. Council motion/discussion/vote
9. Review and Consideration of Adoption of City of Rohnert Park Operating and
Capital Improvement Program Budgets FY 2016/17
A. Staff Report
B. Public Comment
C. Resolutions for Adoption:
2016-60 Approving and Adopting the Operating Budget for the City of
Rohnert Park for Fiscal Year 2016/17
a. Council motion/discussion/vote
City of Rohnert Park Joint Regular Meeting Agenda June 14, 2016
for City Council/RPFA/CDC Successor Agency Page 5 of 7
2016-61 Approving the Five -Year Capital Improvements Program (CIP)
for Fiscal Years 2016/17through 2020/21 and Approving Fiscal
Year 2016/17 CIP Projects as Included in the City Budget for
Fiscal Year 2016/17
a. Council motion/discussion/vote
10. Discussion and Direction on Bike Share Capital Grant Program Letter of Interest
A. Staff Report
B. Public Comment
C. Council discussion/direction
11. PUBLIC HEARING: (NO EARLIER THAN 6 PM)
Wilfred Dowdell Specific Plan Reimbursement Fee Annual Report for FY 2015-16
and Fee Update
A. Staff Report
B. Conduct Public Hearing
C. Resolution for Adoption:
2016-62 Updating the Wilfred/Dowdell Specific Plan Reimbursement
Fee and Superseding Resolution No. 2015-120
a. Council motion/discussion/vote
12. PUBLIC HEARING CONTINUED FROM MAY 24,2016:
(NO EARLIER THAN 6PM) — Noticed May, 13, 2016 and May 20, 2016
Adoption of Amendments to Proposed Recreation Facility and Program Fee Schedule
and Consideration of Adopting a Resolution Approving Amendments to the
Recreational Facility and Program Fee Schedule
A. Staff Report
B. Conduct Public Hearing
C. Resolution for Adoption:
1. 2016-63 Approving the Amendments to the Recreation Facility and
Program Fee Schedule
a. Council motion/discussion/vote
13. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities of
the respective boards, commissions or committees on which they serve. No action may be
taken.
A. Standing Committee Reports
B. Liaison Reports
1. Health Action Council (6/3)
2. Sonoma County Transportation Authority (SCTA) (6/13)
C. Other Reports
City of Rohnert Park Joint Regular Meeting Agenda June 14, 2016
for City Council/RPFA/CDC Successor Agency Page 6 of 7
14. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting.
Council Members desiring to read or discuss any communication may do so at this time.
No action may be taken except to place a particular itemm on a future agenda for Council
consideration.
15. MATTERS FROM/FOR COUNCIL
Prior to agenda publication, any Councilmember may place an itemm on this portion of the
agenda. Upon the concurrence of two Councilmembers, the item may be added to a
subsequent agenda for deliberation and action. In accordance with the Brown Act, at the
City Council meeting, Councilmembers may not add items hereunder, except for brief
reports on his or her own activities or brief announcements regarding an event of
community interest.
16. PUBLIC COMMENTS
Persons wishing to address the Council on City business not listed on the Agenda may do
so at this time. Each speaker will be allotted three minutes. Those wishing to address the
Council on any report item listed on the Agenda should submit a "Speaker Card" to the
City Cleric before announcement of that agenda item.
17. ADJOURNMENT
City of Rohnert Park Joint Regular Meeting Agenda June 14, 2016
fog° City Council/RPFA/CDC Successor Agency Page 7 of 7
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered
earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to
speak on an item under discussion by the Council which appears on this agenda, after receiving recognition
from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised
by a member of the public which is not on the agenda and may require Council action shall be automatically
referred to staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of
Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an
emergency item under said Government Code and may take action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to
assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2227
at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the
City Clerk's Office as soon as possible if you have a visual impairment requiring meeting materials to be
produced in another fornat (Braille, audio -tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that
relate to each item of business referred to on the agenda are available for public inspection at City Hall
located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00
pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the
members of the City Council regarding any item on this agenda after the agenda has been distributed will also
be made available for inspection at City Hall during regular business hours.
CERTIFICATION OF POSTING OF AGENDA
I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the June
14, 2016, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on
June 9, 2016, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also
available on the City web site at www.rpeity.org,
Executed this 9"' day of Jun 2016 at R Inert Park, California.
C,OAA" SJ"4
Caitlin Saldanha, Deputy City Clerk