2016/05/24 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, May 24, 2016
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDERJROLL CALL
Mayor Belforte called the joint regular meeting to order at 5:01 pm, the notice for which being
legally noticed on May 19, 2016.
Present: Gina Belforte, Mayor
Jake Mackenzie, Vice Mayor
Joseph T. Callinan, Councilmember (absent after 6:00 pm)
Pam Stafford, Councilmember
Absent: Amy O. Ahanotu, Councilmember
Staff present: City Manager Jenkins, Assistant City Attorney Barnhill, Finance Director
Howze, Development Services Director Pawson, Director of Public Works and Community
Services McArthur, Commander Bates, Planning Manager Beiswenger, Senior Analyst
Atkins, Deputy City Clerk Saldanha, Community Services Manager Austin, Community
Services Supervisor Hennan, Purchasing Agent Smith and Fire Marshal Adam.
2. PLEDGE OF ALLEGIANCE
Led by Keegen,Jones, Student.
3. PRESENTATIONS
A. Mayor's Certificate of Recognition: Honoring Public Safety Detective Tara Douglas as
Rohnert Park-Cotati Rotary Club's Community Officer of the Year Award
B. Mayor's Certificate of Recognition: Honoring Hannah Maffia for Earning the Title of
Miss Sonoma County for 2016
Mayor Belforte announced that these two presentations will be rescheduled to a future.
C. Mayor's Certificate of Recognition: Honoring Siobhan Hauff for Earning the Title of
Miss Sonoma County Outstanding Teen for 2016
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Mayor Belforte read and presented the Certificate of Recognition to Siobhan Hauff, who
spoke about her pageant experiences and thanked the Council for their support.
4. DEPARTMENT HEAD BRIEFING
A. Department of Public Works and Community Services: Update on Farmer's Market and
Party on the Plaza Beginning on June 3, 2016
Community Services Supervisor Herman provided the report and gave a presentation.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, May 10, 2016
B. Acceptance of Reports for:
1. Annual Review of the Growth Management Program
2. City Bills/Demands for Payment dated May 24, 2016
3. Successor Agency to the CDC Bills/Demands for Payment dated May 24, 2016
C. City Council Resolutions for Adoption:
1. 2016-044 Approving the City of Rohnert Park Current Pay Rates and Ranges
Revised May 11, 2016
2. 2016-045 Approving an Agreement of Purchase and Sale and Joint Escrow
Instructions for 435 Southwest Boulevard with A&J Investments, LLC
and Authorizing the Mayor to Execute the Agreement and Take All
Other Actions Necessary to Consummate the Transaction Contemplated
by this Resolution
3. 2016-046 Approving and Adopting the Plans and Specifications for Structure
Demolition at 100 Avram Avenue, 120 Avram Avenue, and 6750
Commerce Boulevard (Project Number 2016-02); Awarding the
Contract to AFM Environmental, Inc.; Finding the Project Exempt from
CEQA; and Amending Task Order No. 2016-01 with GHD, Inc.
D. Authorize the City Manager to Execute a Task Order Agreement with GHD, Inc. for
Professional Services for Design of the Performing Arts Center HVAC Replacement
Project No. 2015-05 for a Not to Exceed Amount of $84,200
E. Authorize the City Manager to Execute All Documents and Take All Actions Necessary
to Purchase a Rosenbauer EXT Body 101' Platform Commander 4000 Chassis Aerial
Apparatus (Ladder Fire Truck) and Additional Equipment in an Amount Not to Exceed
$1,200,000
ACTION: Moved/seconded (Callinan/Stafford) to approve the Consent Calendar.
Motion carried by the following unanimous 4-0-1 vote: AYES: Callinan,
Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT:
Ahanotu.
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7. CLOSED SESSION
A. Mayor Belforte made the closed session announcement pursuant to Government Code
§54957.7 and Council recessed to Closed Session at 5:14 p.m. in Conference Room 2A to
Consider:
1. Conference with Legal Counsel — Anticipated Litigation - Significant exposure to
litigation pursuant to Govertunent Code §54956.9(d)(2): (One Case)
2. Conference with Legal Counsel — Anticipated Litigation — Initiation of litigation
pursuant to Government Code §54956.9(d)(4): (One Case)
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 5:59 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Belforte reported: no reportable action.
8. Discussion and Direction Regarding a Policy for the Use of Recreation Facility Fee
Revenue
Director of Public Works and Community Services McArthur presented the item.
Recommended Action(s): Staff is seeking direction from the City Council for uses of the
revenue generated from the $2 facility fee at the Callinan Sports and Fitness Center and
Spreckles Perfonning Arts Center.
Councilmember Callinan left the meeting at 6:00 p.m.
Public Comment: None
ACTION: By Consensus (none opposed, Ahanotu and Callinan absent), City Council
directed staff to move forward with the recommended action.
9. Consideration of Proposed Purchasing Policy Changes
Finance Director Howze presented the item. Recommended Action(s): Discussion and
direction on the proposed purchasing policy changes and approve policy changes. This change
will increase authority approval levels and limits, increase staff productivity, provide more
time to research and evaluate purchases, and reduce credit card use.
Public Comment: None.
ACTION: By Consensus (none opposed, Ahanotu and Callinan absent), City Council
directed staff to move forward with the recommended action.
10. PUBLIC HEARING: (NO EARLIER THAN 6PM —Noticed 5/13/2016 and 5/20/2016)
Consideration of an Amendment to the Recreation Facility and Program Fee Schedule
Community Services Manager Austin presented the item. Recommended Action(s): City
Council direction to staff on recommended adjustments to the Recreation Facility and Program
Fee Schedule (Fee Schedule). The final updated and amended fee schedule would be brought
back to City Council on June 14, 2016 for public hearing and final approval. Adjust Fee
Schedule as recommended to increase youth camp fees for cost recovery purposes and add new
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fees to allow more camp programming options, and to lower group swim lesson fees to
encourage participation and align with current regional market rates.
Hearing Opened 6:31 p.m.
Public Comments: None
ACTION: By Consensus (none opposed, Ahanotu and Callinan absent) City Council
continued the Public Hearing to a date certain, June 14, 2016. City Council
directed staff to correct the errors regarding resident/non-resident rates and
a.m./pan. charges for the Youth Camp Extended Care Program. City Council
directed staff to hove forward with the recommended action after snaking the
specified adjustments.
Hearing Continued to a date certain, June 14, 2016.
11. PUBLIC HEARING: (NO EARLIER THAN 6PM —Noticed 5/13/2016 and 5/20/2016)
Conduct a Weed Abatement Protest Hearing to Consider Abatement of Weeds
Constituting a Nuisance within the City of Rohnert Park
Fire Marshal Adam presented the item. Recommended Action(s): Conduct the required
Protest Hearing and adopt the resolution finding no defensible protests and ordering the
abatement of the noticed lots or properties.
Hearing Opened 6:33 p.m.
Public Comments: None.
Hearing Closed 6:36 p.m.
ACTION: Moved/seconded (Stafford/Mackenzie) to Approve Resolution 2016-047,
Ordering the City Manager to Abate Nuisances Existing within the City of
Rohnert Park with an updated exhibit showing the most current abatement list.
Motion carried unanimously by the following 3-0-2 vote: AYES: Stafford,
Mackenzie, and Belforte NOS: None, ABSTAINS: None, ABSENT: Ahanotu
and Callinan.
12. PUBLIC HEARING: (NO EARLIER THAN 6PM —Noticed 5/13/2016)
Adoption of a Negative Declaration and Approval of a General Plan Amendment and
First Reading of An Ordinance Amendment to Rezone from Public Institutional to
High Density Residential for Property Located at 435 Southwest Boulevard
Development Services Director Pawson presented the item. Planning Manager Beiswenger
was present to answer questions. Recommended Action(s): Staff recommends that the City
Council conduct a public hearing and consider the following actions as recommended by the
Planning Commission: 1) Adopt resolution to certify the Negative Declaration; 2) Adopt
resolution to amend the General Plan map; and 3) Waive first reading and introduce
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ordinance to amend the City of Rohnert Park zoning snap to rezone 435 Southwest Boulevard
from P -I Public Institutional to R -H High Density Residential.
Hearing Opened 6:37 p.m.
Public Comments: None
Hearing Closed 6:39 p.m.
ACTION: Moved/seconded (Stafford/Mackenzie) to approve Resolution 2016-048
Certifying the Negative Declaration for the General Plan Amendment and
Zoning Amendment of Property Located at 435 Southwest Boulevard (APN
143-370-010).
Motion carried by the following unanimous 3-0-2 vote: AYES: Stafford,
Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Ahanotu
and Callinan.
ACTION: Moved/seconded (Stafford/Mackenzie) to approve Resolution 2016-049
Approving an Amendment to the General Plan Diagram for the Land Use for
the Project Site from Public Institutional to High Density Residential.
Motion carried by the following unanimous 3-0-2 vote: AYES: Stafford,
Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Ahanotu
and Callinan.
ACTION: Moved/seconded (Stafford/Mackenzie) to introduce Ordinance 899 An
Ordinance of the City of Rohnert Park, California, Amending the City of
Rohnert Park Zoning Map to Rezone 435 Southwest Boulevard (APN: 143-
370-010) from P -L• Public Institutional to R -H: High Density Residential.
Title read by Mayor Belforte.
Motion carried by the following unanimous 3-0-2 roll call vote: AYES:
Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: Ahanotu and Callinan.
13. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
None.
B. Liaison Reports
1. Association of Bav Area Government (ABAG) General Assembly (5/19
Vice Mayor Mackenzie reported on the merger between the Metropolitan
Transportation Commission (MTC) and Association of Bay Area Government
(ABAG) and provided an update on the consolidation process of the two agencies.
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2. Legislative Committee (Mayors & Councilmembers (5/20)
Mayor Belforte discussed her concerns with upcoming proposed legislation including
Assembly Bill 2501 (AB 2501), Senate Bill 876 (SB 276), and Senate Bill 1102 (SB
1102). A copy of the League of California Cities Sonoma County Legislative Matrix
was provided as Supplemental Item 13.B.2.
Chamber of Commerce (Board of Directors) (5/17)
Councilmember Stafford reported the Business Showcase was held at Foxtail Golf
Club and received positive reviews. Councilmember Stafford also commended City
Manager Jenkins on his speech at the Noon Times meeting.
4. Senior Citizens Advisory Committee (5/19)
No report.
C. Other Reports
Health Action Council
Mayor Belforte expressed her concerns about the decision making process for liaisons
and confirmed Council's preference to hear matters as a group rather than individually
acting on Council's behalf. Mayor Belforte also discussed preschool taxes in relation to
the City's finances.
14. COMMUNICATIONS
Vice Mayor Mackenzie reported that Jimmy Smith, former 1st District Humboldt County
Supervisor and co-founder of North Coast Resource Partnership, passed away at age 67.
15. MATTERS FROM/FOR COUNCIL
None.
16. PUBLIC COMMENTS
None.
17. ADJOURNMENT
Mayor Belforte adjourned the joint regular meeting at 6:59 pm.
0(4 /
Caitlin Saldanha, Deputy City Clerk
City of Rohnert Park