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2016/06/14 City Council Resolution 2016-52RESOLUTION NO. 2016-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE MASTER SERVICE AGREEMENTS WITH BRELJE & RACE, W -TRANS, GREEN VALLEY CONSULTING ENGINEERS, CINQUINI & PASSARINO, INC., AND MOE ENGINEERING WHEREAS; the City currently has Master Agreements set up with several firms, including Brelje & Race Consulting Civil Engineers, W -Trans, Green Valley Consulting Engineers, Cinquini & Passarino, Inc, and Moe Engineering; and WHEREAS, the purpose of having Master Agreements in place is to provide efficient access to consultant services with terms and conditions already established; and WHEREAS, the current Master Agreements allow Staff to issue Task Orders for amounts up to $45,000; and WHEREAS, the Master Agreements were intended to allow Staff to direct small amounts of work under the Master Agreements directly, and to issue Task Orders with individually approved limits separately; and WHEREAS, the current Master Agreements do not meet their intended use because they do not allow Staff to direct work under the Agreement directly, and only allows for the City to issue Task Orders up to $45,000; and WHEREAS, Staff would like to amend the Master Agreements to allow Task Orders for any amount, as approved on a project basis, and direct work with consultants for an amount up to $15,000 directly under the Master Agreement; and WHEREAS, Whether working under these Master Agreements or a Task Order, the services of the Consultant shall not commence without a written notice to proceed from the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the Master Services Agreement Amendments, which are attached hereto and included collectively as Attachment A, is hereby approved, subject to minor modification by the City Manager or City Attorney. BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the City Manager to execute the master agreement amendments by and between Brelje & Race Consulting Civil Engineers, a California Corporation, W -Trans, a California Corporation, Green Valley Consulting Engineers, a California Corporation, Cinquim & Passarino, Inc., a California Corporation, Moe Engineering, a California Corporation, and the City of Rol -inert Park, a municipal corporation, for various private and public projects for design, construction management, consulting, and other services as needed. DULY AND REGULARLY ADOPTED this 14th day of June, 2016 ATTEST: Caitlin Saldanha, Deputy City Clerk CITY OF ROHNERT PARK AHANOTU: aC Y CALLINAN: M'� STAFFORD: A � e MACKENZIE: A i e BELFORTE: "7 AYES: ( 5 ) NOES: ( o ) ABSENT: ( v ) ABSTAIN: ( c-� ) (2) 2016-52 Attachment A FIRST AMENDMENT TO THE MASTER CONSULTANT SERVICES AGREEMENT WITH This First Amendment to the Agreement between the City of Rohnert Park ("City") and ("Consultant") to revise the terms of compensation ("First Amendment") is entered into as of the day of 2016 , ("Effective Date"), by and between City and Consultant. RECITALS A. City and Consultant are parties to that certain Master Agreement entitled "Master Agreement For Consultant Services" dated March 1, 2016, and authorized through Resolution No. 2016- 16 approved by the City Council on February 23, 2016. B. City and Consultant now desire to enter into this First Amendment to revise the terms of compensation as described below. AGREEMENT NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby amend the Agreement as follows: 1. Amendment. Paragraph 4: "Compensation and Method of Payment", section A: "Compensation" of the Agreement shall be deleted in its entirety from the Agreement and shall be replaced to read as follows: "The compensation to be paid to Consultant, including both payment for professional services and reimbursable expenses, shall: (1) for services provided directly under this Agreement be at the rate and schedules more particularly described in Exhibit B, attached hereto and incorporated by this reference, or (2) for services authorized by Task Orders, be at the rate and schedules specified by said Task Order. However, in no event shall the amount City pays to Consultant for services provided directly under this Agreement exceed fifteen thousand dollars ($15,000.00); nor shall the amount City pays to Consultant for work done by Task Order exceed the total compensation specified by the Task Order. Whether working under this Master Agreement or a Task Order, the services of the Design Professional shall not commence without a written notice to proceed from the City. City's obligation to pay compensation to Consultant as provided herein is contingent upon Consultant's compliance with the terms and conditions of this Agreement and any amendments thereto. Payment by City under this Agreement shall not be deemed a waiver of unsatisfactory work, even if such defects were known to the City at the time of payment. City shall pay Consultant as compensation in full for such services and expenses for the different elements of the scope of work as follows: 2. Exhibits. Exhibit B to the Agreement, described by the amended Paragraph 4(A), is attached hereto and incorporated by this reference. 3. Agreement in Effect. Except as amended by this First Amendment, the Agreement shall remain in full force and effect. 4. Counterpart Signatures. This First Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. Updated: 2010-06-21 W00Aeendas - City CouncilA06-14-2016APre-PostedV6C3 MA02-A-First Amendment to Master Aereement.doex Attachment A IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first written above. CITY OF ROHNERT PARK: By: Darrin Jenkins, City Manager (Date) Per Resolution No. 20 - — adopted by the Rohnert Park City Council at its meeting of June 14, 2016. ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 2 CONSULTANT: By: Name: Title: an Name: Title: M:\00_Agendas - City Council\06-14-2016\11re-Posted\6C3 MA02-A-First Amendment to Master Agreement.does (Date) (Date) Updated: 2010-06-21 BLelj� Race ONSOL EXHIBIT B SERVICES RATE SCHEDULE EFFECTIVE MARcI-I 1, 2016 PROFESSIONAL SERVICES Senior Principal ................. .......................................................................... .....................$195.00/hour AssociatePrincipal............................................................................................................170.00/hour .................... ......................................................................................................... 155.00/hour .Associate SeniorEngineer.................................................................................................................155.00/hour Engineer..............................................................................................................................140.00 /hour EngineeringTechnician ...... ... .......................... ....... ............... ...- .............. I. ...................... 120.00/hour SeniorPlanner......................................................... ........................................................... 140.00/hour Planner.... .................................. .......................................................................................... 110.00/hour SeniorSurveyor..................................................................................................................140.00/hour Surveyor..............................................................................................................................125.00 /hour Survey'I'echniciann.............................................................................................................115.00/hour CADT'echnician................................................................................................................115.00/hour ConstructionEngineer......................................................................................................135.00/hour Construction Technician 2...............................................................................................120.00/hour Construction Technician 1 ......... ............................................. ......................................... 100.00/hour Technical Writer ........................... ....................................................................................... 90.00/hour EXPERT WITNESS & MEDIA'T'ION SERVICES $350.00/hour FIELD SURVEYING One -Haan Party $175.00/how' rr._ _i_, A: - c,.. , R., lrlAl.1UMnr 0 -Cy L..j'_ r: .... .... ...-__.._..� Two-man Party $230.00/hour (Including Survey Equipment & Vehicle) Three-man Party $285.00/hour (Including Survey Equipment & Vehicle) CLERICAL SERVICES $70.00/hour OUTSIDE CONSULTANTS Cost + 10% Handling Charge OUTSIDE PLOTTING AND REPRODUCTION Cost + 10% Handling Charge IN-HOUSE PLOTTING Vellum or Bond $8.00/sheet 20.00/sheet Mylar Note Brelje & Race does not charge separately for many of the expenses that are traditionally recouped from the Client as "reimbursable". The hourly rates listed above are inclusive of all expenses for vehicle mileage, surveying materials, incidental copying scxvices and computer hardware, software and other information technology costs. 475 Aviation Blvd., Suite 120 • Santa Rasa, CA 95403 • v: 707-576.1322 www.brc©.com ♦ BOUNDARY A TOPOGRAPHIC ♦ CONSTRUC HON A SUBDIVISIONS EXHIBIT "B" HOURLY FEE SCHEDULE FEBRUARY 1, 2016 TO JUNE 30, 2017 OFFICE AND PROFESSIONAL Professional Land Surveyor (4 I-IouR MINIMUM) EXPERT WITNESS, DEPOSITIONS & CONSULTATIONS Professional Land Surveyor LEGAL RESEARCH & COURT EXI-IIBITS Principal Professional Land Surveyor Senior Professional Land Surveyor Professional Land Surveyor Staff Surveyor CAD Technician Word Processing, Clerical and Deliveries & PASSARINO INC. LAND SURVEYIINu $400.00 per hour $215.00 per hour $170.00 per hour $ I70.00 per hour $145.00 per hour $117.00-$125.00 per hour $110,004120.00 per hour (PLUSAfATERiw) $ 90.00 per hour FIELD CREWS THE FOLLOWING INCLUDES VEHICLES, LlUlPIVIEvT, viE1GE wnnn'E iry 1 Person Field Party $165.00 per hour 1 Person GPS Party $220.00 per hour 2 Person Field Party $250.00 per hour FIELD CREW CONSISTS OF PARTY CHIEF & CI IAINIAAN 3 Person Field Parry $340.00 per hour FIELD CREWS CONSIST OF PARTY CHIEF, 2 CHAINMEN OR CHAINMAN & FLAGPERSON. 4 - Pelson Field Party $390.00 per hour FIELD CREWS CONSIST OF PARTY CHIEF, 3 CHAINMEN OR CHAINMAN & 2 FLAGPERSONS. SUPPLEMENTAL ITEMS Outside Contract Work Cost plus 15% Overtime Work 1.3 x base rate Over 8 Hours on Saturday, all day on Sundays or Holiday 1.5 x base crew rate Travel Time for 2 -Man Crew $ 110.00 per hour 1360 No. Dutton Avenue, Suite 150 Santa Rosa, CA 95401 Phone (707) 542-6268 Fax (707) 542-2106 EXHIBIT [B Compensation Rates and Schedules [See attached page.] Exhibit B 1257804v 1 A 80078/0012 OAK #4844-8147-.5591003 OAK #4844-8147-5591 v105 re e n CONSULTING C:.NGINEE RS, N Hourly Rates (Effective July 2015) municipal e.ngina Bring civil r ngineering construction m 3nagerne".nt land surveying Principal $220 Project Manager $150-$220 Project Engineer $135-$200 Staff Engineer $125-$165 Survey Crew $190-$215 Professional Land Surveyor $140 Construction Manager $135-$185 Construction Inspector $115-$150 Construction Inspector II Overtime $160 Construction Inspector II Night $165 Prevailing Wage Overtime $160 Prevailing Wage Double Overtime $190 Prevailing Wage Night $165 Prevailing Wage Night OT $190 Prevailing Wage Night OT Double $210 Field Personnel $95-$125 CAD Technician $115-$145 Administration/Word Processing $Y0-$85 Employee time will be billed in accordance with the fees listed above. For non-professional employees, time spent over 8 hours per day, time spent on evening or night shifts, and time spent on Saturdays will be charged at 1.5 times the hourly billing rate. Time spent in excess of 12 hours a day or work performed on Sundays or holidays will be charged at 2.0 times the hourly billing rate. All field personnel charges are portal to portal. Professional employees will not be charged out at premium charge rates for overtime work. Use of Company -®caned Equipment and Specialized Supplies The cost of using company-owned equipment and specialized supplies is included in the hourly rates billed to our projects. Miscellaneous External Expenditures Miscellaneous external expenditures, such as those costs associated with blueprints, and reproduction of originals will be billed at the actual cost plus 15%. Subconsultant charges will be billed at cost plus 10%. Mileage will be charged at current IRS allowed rate. Construction Inspection and Construction Management Vehicle Rates Hourly Rate (up to 8 hours) Daily Rate (8 or more hours) $10.00/hour $80.00/day to $100.00/day 335 7esconi Circle, Santa Rosa, California 95401 ® web vdww.gvalley.com « tel 707.579.0388 m fax 707.579.3877 FEE SCHEDULE Effective 2016 Principal $180.00/hour Senior Engineer $145.00/hour Land Surveyor $145.00/hour Assistant Engineer $135.00/hour Engineering/Survey Technician $125.00/hour Drafting Technician $110.00/hour Field Survey Crew (2 -person) $280.00/hour All charges and fees including the cost of prints, copies, travel, telephone toll charges and other non -labor related expenses paid by this firm to others on behalf of the client shall be billed at the cost of the charge or fee plus 15% handling and accounting fee. All invoices are due within 30 days of the date of the invoice. �G/moi _j position Billing Rate (per hour) Principal $200 -$240 Associate Principal $180 -$200 Senior Engineer/Planner $160-$180 Engineer/Planner $125 -$145 Associate Engineer/Planner $110-$125 Assistant Engineer/Planner $90-$110 Technician/Administrative $85-$90 Intern $30 -$80 Field Technician $20 -$40 2016 Expense Charges item Clearyc Mileage $0.59/mile* Services and Expenses 10% surcharge These rates are valid for work initiated prior to December 31, 2016. Work initiated after January 1, 2017, and any subsequent year may be billed at the revised rates established for that year. * Mileage charge will be based on the IRS Standard Mileage Rate (set at $0.54 for January through June 2016) plus 10 percent, rounded to the nearest cent. Dalene I Whiltock(P esident t Mark E. Spence ce President 490 Mendocino Avenue, Suite 201 SANTA ROSA, CA 95401 707.542.9500 47514111 Street, Suite 290 OAKLAND, CA 94612 510.444.2600 1276 t_incoin Avenue, Suite 204 SAN JOSE, CA 95'125 650.314.133'13 w-trans.com