2016/06/14 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, June 14, 2016
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Belforte called the joint regular meeting to order at 5:01 pm, the notice for which being
legally noticed on June 9, 2016.
Present: Gina Belforte, Mayor
Jake Mackenzie, Vice Mayor
Amy O. Ahanotu, Councilmember
Joseph T. Callinan, Councilmember
Pam Stafford, Councilmember
Absent: None
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney
Kenyon, Finance Director Howze, Development Services Director Pawson, Director of
Public Works and Community Services McArthur, Director of Public Safety Masterson,
Director of Human Resources Perrault, Senior Analyst Atkins, Interim City Clerk Frontella,
Deputy City Clerk Saldanha, Community Services Manager Austin, Management Analyst
Tacata, and Management Analyst Labourdette.
2. PLEDGE OF ALLEGIANCE
Led by the Rancho Cotate High School Girl's Lacrosse Team.
3. PRESENTATIONS
A. Mayor's Certificate of Recognition: Honoring Sally Tomatoes for Being Selected as The
Small Business of the Year by Assemblymember Bill Dodd
Mayor Belforte read and presented the Certificate of Recognition to owner, Gerald
Guidice, who accepted the honor on behalf of Sally Tomatoes and his business partner,
Bill Pettibone, and thanked Council for their recognition.
Mayor Belforte asked Council to hear Item 3.13 pending the arrival of Public Safety Detective Tara
Douglas.
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4.
3
6.
C. Mayor's Certificate of Recognition: Honoring the Rancho Cotate High School Girls'
Lacrosse Team for Winning the North Bay League Tournament Championship
Mayor Belforte read and presented the Certificate of Recognition to members of the
Rancho Cotate High School Girls' Lacrosse Team. Coach Melissa Hazelton thanked
Council for their support.
DEPARTMENT HEAD BRIEFING
A. Department of Development Services: Update on Magill Lane
Director of Development Services Pawson provided the report and gave a presentation.
PRESENTATIONS (continued)
B. Mayor's Certificate of Recognition: Honoring Public Safety Detective Tara Douglas as
Rohnert Park-Cotati Rotary Club's Community Officer of the Year Award
Mayor Belforte read and presented the Certificate of Recognition to Public Safety
Detective, Tara Douglas.
PUBLIC COMMENTS
None.
CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, May 24, 2016
B. Acceptance of Reports for:
1. Informational Report Regarding the Preparation and Posting of a Catalog of Enterprise
Systems in Compliance with California Senate Bill 272
2. City Bills/Demands for Payment dated June 14, 2016
3. RPFA- Cash Report for Month Ending April 2016
4. Housing Successor Agency- Cash Report for Month Ending April 2016
5. Successor Agency- Cash Report for Month Ending April 2016
6. City- Cash Report for Month Ending March 2016
C. City Council Resolutions for Adoption:
1. 2016-050 Adopting an Appropriations Limit for the City of Rohnert Park for the
2016-17 Fiscal Year Pursuant to Article XIII B of the California
Constitution
2. 2016-051 Instituting a Revised Purchasing Policy for the City's Purchasing
Program Pursuant to Chapter 3.04, "Purchasing Program" of Title 3
"Revenue and Finance," of the Rohnert Park Municipal Code
3. 2016-052 Authorizing the City Manager to Execute an Amendment to the Master
Service Agreements with Brelje & Race, W -Trans, Green Valley
Consulting Engineers, Cinquini & Passarino, Inc., and Moe Engineering
4. 2016-053 Authorizing the City Manager to Execute a Master Agreement for
Consultant Services and Task Order 2016-01 with Omni Means, LTD
for the Traffic Flow Improvement Study (Project 2016-03), and
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F. Authorize the City Manager to Execute a Design Services Agreement with STRATA ap,
Inc. for Professional Services for Design of the City Buildings Roof Replacement Project
G. Authorize the City Manager to Execute a Master Agreement for Consultant Services and
Task Order 2016-01 with LCA Architects for a Public Safety Station/Corp Yard Master
Plan (Project 1514)
H. Authorize the City Manager to Execute a Master Agreement and Task Order 2016-01
with Firma Design Group for Engineering Design Services for Snyder Lane
Rehabilitation (Project No. 2016-06)
ACTION: Moved/seconded (Stafford/Callinan) to approve the Consent Calendar.
Councilmember Ahanotu stated his abstention regarding Item 6.A ("Approval
of Minutes for: City Council RPFA/Successor Agency Joint Regular Meeting,
May 24, 2016") because he was not present for the May 24th meeting and
declared he will not be voting on this particular item.
Motion carried by the following unanimous 5-0 roll call vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
E. Accept Resignation from Mobile Home Parks Rent Appeals Board Member Leonard
Carlson and Direct Staff to Send Letter of Appreciation
Recommended Action(s): Accept the resignation of Mobile Home Parks Rent Appeals
Board Member Leonard Carlson and direct staff to send letter of appreciation.
Authorizing the Finance Director to Appropriate an Additional $50,000
for the Project
5. 2016-54
Adopting a Recreation Facility Fee Use Policy
6. 2016-55
Calling for the Holding of a General Municipal Election to be Held on
Tuesday, November 8, 2016 for the Election of Certain Officers and
Requesting the Board of Supervisors of the County of Sonoma to
Consolidate said Election Pursuant to § 10403 of Elections Code
7. 2016-56
Authorizing the City Manager to Execute a Lease Agreement and Future
Agreement Extensions with Sonoma County Office of Education for
City -Owned Office Space Located at 201 J Rogers Lane
8. 2016-57
Approving a Six -Month Extension of the Temporary Debris Box and
Roll -Off Collection Services Franchise Agreements with Rohnert Park
Disposal, Inc. and Industrial Carting and Authorizing the City Manager
to Send Notices of Intent to Extend Agreements
9. 2016-58
Initiating the Vacation of Willis Avenue and Directing Related Actions
D. Ordinance for
Adoption:
1. No. 899
An Ordinance of the City of Rohnert Park, California, Amending the
City of Rohnert Park Zoning Map to Rezone 435 Southwest Boulevard
(APN: 143-370-010) from P-1: Public Institutional to R -H: High Density
Residential
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F. Authorize the City Manager to Execute a Design Services Agreement with STRATA ap,
Inc. for Professional Services for Design of the City Buildings Roof Replacement Project
G. Authorize the City Manager to Execute a Master Agreement for Consultant Services and
Task Order 2016-01 with LCA Architects for a Public Safety Station/Corp Yard Master
Plan (Project 1514)
H. Authorize the City Manager to Execute a Master Agreement and Task Order 2016-01
with Firma Design Group for Engineering Design Services for Snyder Lane
Rehabilitation (Project No. 2016-06)
ACTION: Moved/seconded (Stafford/Callinan) to approve the Consent Calendar.
Councilmember Ahanotu stated his abstention regarding Item 6.A ("Approval
of Minutes for: City Council RPFA/Successor Agency Joint Regular Meeting,
May 24, 2016") because he was not present for the May 24th meeting and
declared he will not be voting on this particular item.
Motion carried by the following unanimous 5-0 roll call vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
E. Accept Resignation from Mobile Home Parks Rent Appeals Board Member Leonard
Carlson and Direct Staff to Send Letter of Appreciation
Recommended Action(s): Accept the resignation of Mobile Home Parks Rent Appeals
Board Member Leonard Carlson and direct staff to send letter of appreciation.
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June 14, 2016
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Vice Mayor Mackenzie recognized Mobile Home Parks Rent Appeals Board Member
Leonard Carlson and thanked hien for his hard work and dedication throughout the years.
ACTION: Moved/seconded (Stafford/Ahanotu) to accept the resignation of Mobile Home
Parks Rent Appeals Board Member Leonard Carlson and direct staff to send
letter of appreciation.
Motion carried unanimously by the following 5-0 roll call vote: AYES:
Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None,
ABSTAINS: None, ABSENT: None.
7. CLOSED SESSION
A. Mayor Belforte made the closed session announcement pursuant to Government Code
§54957.7 and Council recessed to Closed Session at 5:21 p.m. in Conference Room 2A to
Consider:
1. Conference with Legal Counsel — Existing Litigation (Government Code
§54956.9(d)(1)) Don McComas vs. City of Rohnert Park, et. al., United
States District Court Case No. 3:16-cv-02705-THE
2. Conference with Legal Counsel — Existing Litigation (Government Code
§54956.9(d)(1)) Nancy Atwell, et. al. vs. City of Rohnert Park, Sonoma
County Superior Court Case No. SCV 256891
3. Conference with Legal Counsel — Existing Litigation (Government Code
§54956.9(d)(1)) Sierra Club vs. City of Rohnert Park, Sonoma County
Superior Court Case No. SCV 248112
4. Conference with Labor Negotiators (Government Code §54957.6)
Agency designated representative(s): Darrin Jenkins, City Manager
Employee Organizations:
a. Rohnert Park Public Safety Officers' Association (RPPSOA)
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 5:50 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Belforte reported: no reportable action.
8. NOVEMBER 8, 2016 ELECTION MATTERS
Consideration of Adopting Regulations for Candidates of Elective Office Pertaining to
Candidates' Statements
Interim City Clerk Frontella presented the item. Recommended Action(s): Staff recommends
that the City Council adopt regulations for candidates for elective office pertaining to
Candidates' Statements under Resolution 2016-59.
Public Comment: None
It is noted for the record that Councilmembers Callinan, Vice Mayor Mackenzie, and Mayor
Belforte have potential financial conflicts of interest regarding this item. Per the Political
Reform Act, Councilmember Callinan, Vice Mayor Mackenzie, and Mayor Belforte
participated in a random selection process of drawing cards to determine which
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Councilmember would be selected to participate in the voting process for purposes of forming
a quorum. Mayor Belforte drew the lowest card, and therefore, was selected to participate.
Councilmember Callinan and Vice Mayor Mackenzie disclosed conflicts of interest because
the outcome of voting on this item could have a potential financial effect if they should opt to
run for re-election; thereby incurring printing costs which are set by City Council.
Councilmember Callinan and Vice Mayor Mackenzie left the meeting at 5:54 p.m.
ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2016-059 Adopting
Regulations for Candidates for Elective Officer Pertaining to Candidates'
Statements Submitted to the Voters at an Election to be Held on November 8,
2016.
Motion carried by the following 3-0-2 vote: AYES: Ahanotu, Stafford, and
Belforte, NOS: None, ABSTAINS: None, ABSENT Callinan and Mackenzie.
Councilmember Callinan and Vice Mayor Mackenzie returned to the dais at 5:56 p.m.
9. Review and Consideration of Adoption of City of Rohnert Park Operating and Capital
Improvement Program Budgets FY 2016/17
Finance Director Howze presented the item. Recommended Action(s): Staff recommends that
the City Council consider and approve a resolution adopting the City Budget for Fiscal Year
2016/17. In addition, staff also recommends that City Council consider and approve a
resolution adopting the Proposed Five -Year Capital Improvement Program (CIP) for FY
2016/17 through FY 2020/21, and the Capital Improvement Projects for FY 2016/17 as
included in the City Budget for Fiscal Year 2016/17. Finance Director Howze noted a
correction to the formula displayed on page 76 under the Public Safety section of the City
Budget for Fiscal Year 2016/17.
Public Comment: None.
ACTION: Moved/seconded (Callinan/Stafford) to adopt Resolution 2016-060 Approving
and Adopting the Operating Budget for the City of Rohnert Park for Fiscal
Year 2016/17.
Motion carried by the following 5-0 vote: AYES: Ahanotu, Callinan Stafford,
Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None.
ACTION: Moved/seconded (Callinan/Stafford) to adopt Resolution 2016-061 Approving
the Five -Year Capital Improvements Program (CIP) for Fiscal Years 2016/17
through 2020/21 and Approving Fiscal Year 2016/17 CIP Projects as Included
in the City Budget for Fiscal Year 2016/17.
Motion carried by the following 5-0 vote: AYES: Ahanotu, Callinan Stafford,
Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None.
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10. Discussion and Direction on Bike Share Capital Grant Program Letter of Interest
Management Analyst Tacata presented the item. Recommended Action(s): Discuss and
provide direction to staff regarding inclusion of the City of Rohnert Park as an interested
party in a Letter of Interest to be submitted by the Metropolitan Transportation Commission
(MTC) for the Bike Share Capital Program grant.
Public Comments: None
ACTION: By Consensus (none opposed) City Council directed staff to move forward
with the recommended action and include the City of Rohnert Park as an
interested party in a Letter of Interest submitted by the Metropolitan
Transportation Commission (MTC) for the Bike Share Capital Grant Program
Grant. City Council directed staff to provide further details about the Bike
Share Capital Program once more information becomes available.
11. PUBLIC HEARING: (NO EARLIER THAN 6PM —Noticed on 6/3/2016 and 6/10/2016)
Wilfred Dowdell Specific Plan Reimbursement Fee Annual Report for FY 2015-16 and
Fee Update
Management Analyst Tacata presented the item. Recommended Action(s): Staff recommends
that the City Council 1) consider the Wilfred/Dowdell Specific Plan Reimbursement Fee
Annual Report for FY 2015-16, accept and file; 2) hold a Public Hearing to consider the
proposed update to the Wilfred/Dowdell Specific Plan Reimbursement Fee ("Fee"); and 3)
adopt attached resolution updating the Wilfred/Dowdell Specific Plan Reimbursement Fee
and superseding Resolution No. 2015-120.
Hearing Opened 6:41 p.m.
Public Comments: None.
Hearing Closed 6:41 p.m.
ACTION: Moved/seconded (Stafford/Ahanotu) to Approve Resolution 2016-062
Updating the Wilfred/Dowdell Specific Plan Reimbursement Fee and
Superseding Resolution No. 2015-120.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte NOS: None, ABSTAINS: None,
ABSENT: None.
12. PUBLIC HEARING: (NO EARLIER THAN 6PM —Noticed on 5/13/2016,5/20/2016,
and 5/25/2016)
Adoption of Amendments to Proposed Recreation Facility and Program Fee Schedule
and Consideration of Adopting a Resolution Approving Amendments to the
Recreational Facility and Program Fee Schedule
Community Services Austin presented the item. Recommended Action(s): Staff
recommends that the City Council adopts a resolution approving an amended Recreation
Facility and Program Fee Schedule effective June 14, 2016.
City of Rohnert Park Joint Regular Meeting Minutes
for City CounciURohnert Park Financing Authority/Successor Agency
Hearing Opened 6:43 p.m.
Public Comments: None,
Hearing Closed 6:44 p.m.
June 14, 2016
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ACTION: Moved/seconded (Callinan/Stafford) to Approve Resolution 2016-063
Approving the Amendments to the Recreation Facility and Program Fee
Schedule.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte NOS: None, ABSTAINS: None,
ABSENT: None.
13. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
None.
B. Liaison Reports
1. Health Action Council (6/3)
Mayor Belforte reported that Health Action Council lost a grant from a contributor
located in Boston, Massachusetts due to a lack of community involvement. Mayor
Belforte noted that the Health Action Council is working on increasing community
involvement within their agency.
2. Sonoma County Transportation Authority (SCTA) (6/13}
Vice Mayor Mackenzie reported that the Sonoma County Transportation Authority
(SCTA) examined a project list and reviewed data on climate change adaptation at
their last meeting.
C. Other Reports
1. Vice Mayor Mackenzie reported that a workshop on Planned Bay Area 2040 was held
at the Luther Burbank Center on June 13, 2016.
2. Mayor Belforte reported that the entire City Council attended the B -Pool Grand
Opening over the weekend.
14. COMMUNICATIONS
Mayor Belforte reported that she received a request from a resident asking the Community
Services Department to offer weekend swim lessons because many parents work during the
week.
Mayor Belforte also stated her concerns regarding the weeds located at the Sun Cal property
site. Development Services Director Pawson reported that the Code Compliance Officer has
begun the citation and violation process on this particular site.
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15. MATTERS FROM/FOR COUNCIL
None.
16. PUBLIC COMMENTS
None.
17. ADJOURNMENT
Mayor Belforte adjourned the joint regular meeting at 6:49 pm.
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Caitlin Saldanha, Deputy City Clerk G` a. Belforte, May
City of Rohnert Park ity of Rohnert Par