2016/08/23 City Council MinutesF- .
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MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, August 23, 2016
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Belforte called the joint regular meeting to order at 5:00 pm, the notice for which being
legally noticed on August 18, 2016.
Present: Gina Belforte, Mayor
Jake Mackenzie, Vice Mayor
Amy O. Ahanotu, Councilmember
Joseph T. Callinan, Councilmember
Pam Stafford, Councilmember
Absent: None.
Staff present: City Manager Jenkins, Assistant City Attorney Barnhill, Finance Director
Howze, Development Services Director Pawson, Director of Public Works and Community
Services McArthur, Director of Public Safety Masterson, Interim City Clerk Frontella, Senior
Analyst Atkins, Deputy City Clerk Saldanha and Project Coordinator Zwillinger.
2. PLEDGE OF ALLEGIANCE
Led by Nathan Weires, Student.
3. PRESENTATIONS
A. Mayor's Certificate of Recognition: Honoring Josephine Caulk for Her Volunteer Work
in Keeping Dorotea Park Beautiful
Mayor Belforte presented a Certificate of Recognition to Josephine Caulk, who shared
photos of D -Park thanked Council for the recognition.
B. Update on Status of SoCo Nexus by Amee Sas, Executive Director of SoCo Nexus
Executive Director of SoCo Nexus, Amee Sas, provided the update and gave a
presentation.
City of Rohnert Park Joint Regular Meeting Minutes August 23, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 5
4. DEPARTMENT HEAD BRIEFING
None.
5. PUBLIC COMMENTS
Terri Shore, Regional Director for Greenbelt Alliance, provided an update on Measure K,
and invited Councilmembers to a community separator fundraiser on October 2, 2016 in Glen
Ellen.
Chris Meyer spoke in support of community separators.
Richard Savel stated his objections against community separators and discussed urban
growth boundaries.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 9, 2016
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated August 23, 2016
C. City Council Resolutions for Adoption:
1. 2016-084 Authorizing and Approving a Records Management Policy for a
Citywide Records Management Program
D. Approve the Use of City Council Chamber by the League of Women Voters for a
Pros/Cons Ballot Initiative Forum
E. Approve a Letter of Support for the Sonoma County Board of Supervisors Proposed
Community Separator Ballot Measure and Authorize the Mayor to Sign
ACTION: Moved/seconded (Mackenzie/Stafford) to approve the Consent Calendar.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
7. Consideration of Canceling the General Municipal Election Scheduled for November 8,
2016, Requesting the Board of Supervisors of the County of Sonoma to Remove the
Stated Consolidated Election, and Appoint the Only Qualified Nominees to the Office of
City Council
Interim City Clerk Frontella presented the item. Recommended Action(s): Consider adoption
of Resolution appointing the only qualified nominees for City Council to those positions,
cancelling the General Municipal Election currently scheduled for Tuesday, November 8,
2016, and requesting the Board of Supervisors of the County of Sonoma to take all steps
required to remove said election from the consolidated election scheduled for that date.
Assistant City Attorney Barnhill noted for the record that Councilmembers Callinan, Vice
Mayor Mackenzie, and Mayor Belforte have potential conflicts of interest regarding this item
since all three Councilmembers are candidates in the General Municipal Election on November
City of Rohnert Park Joint Regular Meeting Minutes
for City Council/Rohnert Park Financing Authority/Successor Agency
August 23, 2016
Page 3 of 5
8, 2016. Councilmember Callinan, Vice Mayor Mackenzie and Mayor Belforte disclosed
conflicts of interest and recused themselves from participation in this item due to the fact that
they are running for office in the General Municipal Election being held on November 8, 2016.
Per the Political Reforin Act's Rule of Necessity, Councilmember Callinan, Vice Mayor
Mackenzie, and Mayor Belforte participated in a random selection process of drawing names
from a box to determine which Councilmember would be selected to participate in the voting
process for purposes of forming a quorum in order to act on the item. Deputy City Clerk
Saldanha randomly drew Councilmember Callinan's name, and therefore, Councilmember
Callinan was selected to participate in the voting process.
Mayor Belforte and Vice Mayor Mackenzie left the meeting at 5:26 p.m. Councilmember
Stafford was selected to act as Mayor Pro Tempore in Mayor Belforte's absence.
Public Comment: None.
ACTION: Moved/seconded (Callinan/Ahanotu) to adopt Resolution 2016-085 Canceling
the General Municipal Election Scheduled for November 8, 2016, Requesting
the Board of Supervisors of the County of Sonoma to Remove the Stated
Consolidated Elections and Appoint the Only Qualified Nominees to the
Office of City Council.
Motion carried by the following unanimous 3-0-2 vote: AYES: Ahanotu,
Callinan, Stafford, NOS: None, ABSTAINS: None, ABSENT: Mackenzie and
Belforte.
Mayor Belforte and Vice Mayor Mackenzie returned to the dais at 5:27 p.m.
8. Consideration of Ventilation and Air Conditioning Options at the Callinan Sports and
Fitness Center
Director of Public Works and Community Services McArthur and Project Coordinator
Zwillinger presented the item. Recommended Action(s): Staff recommends Option 4 -
replacing the existing control system at this time because the controls have failed and
maintenance staff are forced to regulate temperature in the building by manually opening and
closing vents. When the control system is working correctly, it is actually very effective at
keeping all building zones cool and properly ventilated. If it is determined that an air
conditioning upgrade is needed in the future, the control system would have to be replaced.
Replacing the control system at this time would also facilitate the future addition of building
air conditioning if needed.
Public Comment: None.
ACTION: By Consensus (none opposed), City Council directed staff to move forward
with the recommended actions by replacing the existing control system and
continue to utilize outside air to cool the building.
City of Rohnert Park Joint Regular Meeting Minutes
for City Council/Rohnert Park Financing Authority/Successor Agency
August 23, 2016
Page 4 of 5
By consensus (none opposed), the Council agreed to reorder the agenda, moving Item 10 before Item
9.
10. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
None.
B. Liaison Reports
1. Clzanzber of Commerce ('Board of Directors} 18/161
Councilmember Stafford reported that the Chamber of Commerce held a golf
tournament on August 19, 2016 and announced that Keith Woods will be the next
featured speaker at an upcoming Chamber of Commerce Noon Times meeting.
2. Library Advisory Board 8/16
None.
Mayors & CouncRinenzbers Legislative Conimittec (8119
Mayor Belforte reported on a legislative bill proposed by Assemblyman Frazier and
Senator Beall regarding road maintenance funding. Mayor Belforte also noted that the
Mayors' & Councilmembers' Association has requested each city to submit a list of
program topics for 2017.
C. Other Reports
None.
9. CLOSED SESSION
A. Mayor Belforte made the closed session announcement pursuant to Government Code
§54957.7 and Council recessed to Closed Session at 6:02 p.m. in Conference Room 2A to
Consider:
1. Personnel Matters (Government Code § 54957)
Public Employee Annual Performance Evaluation - Title: City Manager
2. Conference with Legal Counsel — Anticipated Litigation - Significant exposure to
litigation pursuant to Government Code §54956.9(d)(2): (One Case)
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 7:59 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Belforte reported: no reportable action.
11. COMMUNICATIONS
Mayor Belforte announced that Los Cien's 91St Lunchoen, "3''d Annual Latino Experience"
will be held on Friday, September 9, 2016 at Luther Burbank Center in Santa Rosa.
12. MATTERS FROM/FOR COUNCIL
Vice Mayor Mackenzie announced that a kick-off event for Measure K will be held on
September 8, 2016 at Sally Tomatoes.
City of Rohnert Park Joint Regular Meeting Minutes August 23, 2016
for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 5
Councilmember Stafford reported on the Senior Center BBQ and commended new employee,
Hannah Deeter, Community Services Program Coordinator, for her hard work on the event.
Vice Mayor Mackenzie reported that he attended the Public Safety Explorer Pancake
Breakfast on August 20, 2016.
13. PUBLIC COMMENTS
None.
14. ADJOURNMENT
Mayor Belforte adjourned the joint regular meeting at 8:01 pin.
Oa,�� JA�4,
Caitlin Saldanha, Deputy City Clerk Gina for a Mayor
City of Rohnert Park City f o net Park