2016/09/27 City Council Agenda PacketMission Statement
"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow. "
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPFA)
Successor Agency to the Community Development Commission (CDC)
JOINT REGULAR MEETING AGENDA
Tuesday, September 27, 2016
Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city
meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council
Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website:
www.rpciiy.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed
on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority
of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone
else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the
City of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the
deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits
the time within which the decision may be challenged to the 90th day following the date that the
decision becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint
meeting of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number
of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication
devices upon entering the Council Chamber. Use of these devices causes electrical interference with
the sound recording and TV broadcast systems.
City of Rohnert Park Joint Regular Meeting Agenda September 27, 2016
for City Council/RPFA/CDC Successor Agency Page 2 of 4
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING
- CALL TO ORDER/ROLL CALL
(Ahanotu _ Callinan Stafford _ Mackenzie _ Belforte
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Mayor's Certificate of Recognition: Honoring Rohnert Park's Cal Ripken 11-U
Team for Winning the Pacific Southwest Regional Tournament
B. Mayor's Proclamation: Honoring Arturo Ibleto for His Civic and Charitable
Contributions to Sonoma County
C. Founder's Day Committee Status Report by Jennifer Wiltermood
4. DEPARTMENT HEAD BRIEFING
A. Summary of Proposition 57 by Director of Public Safety, Brian Masterson
5. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City
business not listed on the Agenda may do so at this time. Each speaker will be allotted
three minutes. Those wishing to address the Council on any report item listed on the
Agenda should submit a "Speaker Card" to the City Clerk before announcement of
that agenda item.
6. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s)
of the City Council and/or the Rohnert Park Financing Authority and Successor
Agency to the Community Development Commission, whichever is applicable, unless
any Council Member or anyone else interested in a consent calendar item has a
question about the item.
A. Approval of Minutes for:
1. None
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated September 27, 2016
2. Successor Agency to the CDC Bills/Demands for Payment dated September 27,
2016
C. City Council Resolution for Adoption:
2016-97 Authorizing the City Manager to Execute a Master Services
Agreement with CHS Consulting Group for Traffic
Engineering, Design and Analysis Services As Needed
D. Authorizing the City Manager to Award Task Order 2016-09 to GHD for
Preliminary Design Services for the Emergency Sewer Pond and Wet Well
Lining Projects (Projects 1512 & 1709) for $77,433
City of Rohnert Park Joint Regular Meeting Agenda September 27, 2016
for City Council/RPFA/CDC Successor Agency Page 3 of 4
E. Authorize the City Manager to Execute Task Order 2016-08 with GHD, Inc. for
the Street Smart Rohnert Park Project (Project No. 2013-02) for an Amount Not
to Exceed $89,950
Council MotionNote
7. Consideration of Endorsing Sonoma County Library Tax "Measure Y"
A. Staff Report
B. Public Comments
C. Resolution for Adoption:
2016-98 Adopting a Resolution Endorsing Sonoma County Library Tax
Measure Y
a. Council motion/discussion/vote
8. CLOSED SESSION
A. Recess to Closed Session in Conference Room 2A to Consider:
Conference with Labor Negotiators (Government Code §54957.6)
Agency designated representative(s): Darrin Jenkins, City Manager
Employee Organizations:
a. Service Employees' International Union (SE1U)
b. Rohnert Park Employees' Association (RPEA)
c. Rohnert Park Public Safety Officers' Association (RPPSOA)
d. Rohnert Park Public Safety Managers' Association (RPPSMA)
e. Management Unit
f. Confidential Unit
g. Unrepresented Employees
B. Reconvene Joint Regular Meeting Open Session in Council Chamber
C. Report On Closed Session (Government Code § 54957.1)
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities
of the respective boards, commissions or committees on which they serve. No action
may be taken.
A. Standing Committee Reports
B. Liaison Reports
1. Chamber of Commerce (Board of Directors) (9/20)
2. Senior Citizens Advisory Commission (9/15)
3. Association of Bay Area Government (ABAG) General Assembly (9/15)
4. Mayors & Councilmembers Legislative Committee (9/16)
C. Other Reports
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this
meeting. Council Members desiring to read or discuss any communication may do so
at this time. No action may be taken except to place a particular item on a future
agenda for Council consideration.
City of Rohnert Park Joint Regular Meeting Agenda September 27, 2016
for City Council/RPFAICDCSuccessor Agency Page 4 of 4
11. MATTERS FROM/FOR COUNCIL
Prior to agenda publication, any Councilmember may place an item on this portion of
the agenda. Upon the concurrence of two Councilmembers, the item may be added to a
subsequent agenda for deliberation and action. In accordance with the Brown Act, at
the City Council meeting, Councilmembers may not add items hereunder, except for
brief reports on his or her own activities or brief announcements regarding an event of
community interest.
12. PUBLIC COMMENTS
Persons wishing to address the Council on City business not listed on the Agenda may
do so at this time. Each speaker will be allotted three minutes. Those wishing to
address the Council on any report item listed on the Agenda should submit a "Speaker
Card" to the City Clerk before announcement of that agenda item.
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NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If
you wish to speak on an item under discussion by the Council which appears on this agenda, after
receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the
record. Any item raised by a member of the public which is not on the agenda and may require Council
action shall be automatically referred to staff for investigation and disposition which may include placing
on a future agenda. If the item is deemed to be an emergency or the need to take action arose after
posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to
discuss the matter to determine if it is an emergency item under said Government Code and may take
action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person
to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707)
588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City.
Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring
meeting materials to be produced in another format (Braille, audio -tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure
that relate to each item of business referred to on the agenda are available for public inspection at City
Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am
to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all,
of the members of the City Council regarding any item on this agenda after the agenda has been
distributed will also be made available for inspection at City Hall during regular business hours.
CERTIFICATION OF POSTING OF AGENDA
I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the
September 27, 2016, Joint Regular Meeting of the Rohnert Park City CounciVRPFA was posted and available
for review on September 22, 2016, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California
94928. The agenda is also available on the City web site at www.rpcitv.orL,
Executed this 22nd day of September, 2016, at Rohnert Park, California.
Caitlin Saldanha, Deputy City Clerk
e f�ertfffce oonitfori
ROHNERT PARK'S CAL RIPKEN 11-U TEAM
for Winning the Pacific Southwest Regional Tournament
As Mayor, and on behalf of the City Council of the City of Rohnert Park, I do hereby recognize and honor
Rohnert Park's Cal Ripken 1 I -U Team for recently winning the Pacific Southwest Regional Tournament
held in Hanford on Friday, July 22, 2016. The Pacific Southwest region has statistically performed better
than any other region in the league and is known for producing talented, quality ballplayers. In the
State/Regional Tournament, the pitching staff posted a 1.72 ERA and the team out -scored their opponents
100 to 21. The team ended the season with an impressive State/Regional record of 10-1. We offer the
team and coaching staff our deepest congratulations for an incredible season and wish them the greatest
success with their future endeavors.
By:
Signed this 27" day of September, 2016
Oforte, lRapor
I ; I ; I :
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
Honoring
ARTURO IBLETO FOR HIS CIVIC AND CHARITABLE
CONTRIBUTIONS TO SONOMA COUNTY
30bereag, Arturo Ibleto was born to Italian parents in Argentina and grew up in the Liguria
region of northern Italy, where, at age 17, he was conscripted in the midst of World War II
into Mussolini's army, fled to join the Italian Resistance and on many occasions risked his life
in actions that slowed and frustrated the German Army; and
V bereag, having endured eight days of hiding in a hole outside of his home with no food
and water while enemy troops camped feet away, and also enduring the horrors of war and the
constraint of personal freedom, Arturo left his home and family in 1949 for America; and
30bereag, as a young immigrant who spoke no English, Arturo Ibleto took whatever work
he could find and distinguished himself as an innovator, leader, and achiever; and
V bereag, among his entrepreneurial efforts were a butcher shop, Christmas tree lot,
limousine service and other enterprises which led to Ibleto's Spaghetti Palace at the Sonoma
County Fairgrounds founded in the early 70s, introducing generations of initially reluctant
diners to the splendor of pesto and polenta; and
30bereag, Arturo Ibleto established himself as a premier caterer, purveyor of freezer case
Italian foods, and winegrower - all the while answering the many needs of our community and
the world by providing free meals to fundraising events that raised many hundreds of
thousands of dollars for causes throughout Sonoma County and for disaster relief for the
Japanese earthquake, the Philippine typhoon and the earthquakes in Nepal; and
39berea0, Arturo Ibleto has been a steadfast supporter and friend of Rohnert Park since the
city's inception, and he fittingly chose Rohnert Park, "The Friendly City," as the location of
his beloved restaurant, Art's Place.
Aft, Therefore be it Vrvtlafineb, that on the occasion of his 90th birthday, I, Gina
Belforte, as Mayor and on behalf of the City Council of the City of Rohnert Park, do hereby
commend Arturo Ibleto on his lifetime of achievement and generosity and recognize his
contributions to Sonoma County, made while perpetually paying tribute to American freedom
and the underappreciated value of hard work and common sense.
Aulp aub Regitlarlp Vradaimeb this 27th day of September, 2016,
CITY OF ROHNERT PARK
J
4-A
CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
September 27, 2016
Check Numbers: 234176 - 234525 $2,650,904.73
Dated: September 7, 2016 - September 20, 2016
TOTAL $2,650,904.73
Accounts Payable
Checks for Approval
User: gburke
Printed: 9/20/2016 - 3:38 PM
C.S i.1FOK���
Check Number
Check Date
Fund Name
Account Name
Vendor Name
234176
09/07/2016
General Fund
Printing Services - Finance
Ad Vantage Marketing
234176
09/07/2016
Sewer Utility Fund
Printing Services
Ad Vantage Marketing
234176
09/07/2016
Water Utility Fund
Printing - Water
Ad Vantage Marketing
Check Total:
234177
09/07/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
Alhambra & Sierra Springs
Check Total
234178
09/07/2016
Capital Projects Fund
PR -71 Benicia Pool Renovatins
Allemand Electric Supply
Check Total:
234179
09/07/2016
General Fund
Repairs & Maint Routine - CH
Aramark Uniform Services
234179
09/07/2016
•
General Fund
Spec Dept Exp - RPCC
Aramark Uniform Services
Check Total:
234180
09/07/2016
General Fund
Spec Dept Exp - B Pool
Associated Services
234180
09/07/2016
General Fund
Spec Dept Exp - H Pool
Associated Services
234180
09/07/2016
General Fund
Spec Dept Exp - RPCC
Associated Services
Check Total:
234181
09/07/2016
General Fund
Rpr & Maint Non -Routine - RPCC
B & L Glass Company
Check Total:
234182
09/07/2016
General Fund
Spec Dept Exp - Parks
The Barricade Company
234182
09/07/2016
General Fund
Sales Tax Payable
The Barricade Company
234182
09/07/2016
General Fund
Spec Dept Exp - Parks
The Barricade Company
234182
09/07/2016
Water Utility Fund
SystemRepair - Water
The Barricade Company
234182
09/07/2016
General Fund
Sales Tax Payable
The Barricade Company
234182
09/07/2016
Water Utility Fund
SystemRepair - Water
The Barricade Company
Check Total:
234183
09/07/2016
Water Utility Fund
Contractual Svs - Water
Brelje & Race Laboratories Inc
Page 1 of 41
Void
Amount
167.10
155.28
155.28
477.66
78.94
78.94
27.73
27.73
215.32
101.39
316.71
26.95
44.95
20.95
92.85
708.00
708.00
0.16
-0.16
34.64
0.91
-0.91
197.02
231.66
105.00
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
105.00
234184
09/07/2016
General Fund
Contract Svcs - Streets
CA Dept. of Transportation
1,111.69
Check Total:
1,111.69
234185
09/07/2016
General Fund
Spec Dept Exp - SpC
CDW Government
197.86
Check Total:
197.86
234186
09/07/2016
General Fund
Contract Svcs - DS
Code Source
240.00
234186
09/07/2016
General Fund
Contract Svcs - DS
Code Source
1,989.91
234186
09/07/2016
General Fund
Contract Svcs - DS
Code Source
1,988.35
234186
09/07/2016
General Fund
Contract Svcs - DS
Code Source
503.75
234186
09/07/2016
General Fund
Contract Svcs - DS
Code Source
190.00
234186
09/07/2016
General Fund
Contract Svcs - DS
Code Source
550.00
Check Total:
5.462.01
234187
09/07/2016
General Fund
Medications - AS
Complete Welders Supply
-2.71
234187
09/07/2016
General Fund
Sales Tax Payable
Complete Welders Supply
2.71
234187
09/07/2016
General Fund
Medications - AS
Complete Welders Supply
103.02
Check Total:
103.02
234188
09/07/2016
General Fund
Postage & Shipping - FIN
County of Sonoma
356.65
234188
09/07/2016
Water Utility Fund
Postage & Shipping - Water
County of Sonoma
632.27
234188
09/07/2016
Sewer Utility Fund
Postage & Shipping - Sewer
County of Sonoma
632.27
Check Total:
1,621.19
234189
09/07/2016
Sewer Captial Project Fund
WW-21 Clausin@101 WW MainRehat
Drafrech Blueprinting, Inc
118.76
Check Total:
118.76
234190
09/07/2016
General Fund
Spec Dept Exp - H Pool
Eureka Oxygen Co.
29.84
234190
09/07/2016
General Fund
Sales Tax Payable
Eureka Oxygen Co.
-29.84
234190
09/07/2016
General Fund
Spec Dept Exp - H Pool
Eureka Oxygen Co.
346.00
234190
09/07/2016
General Fund
Spec Dept Exp - PW
Eureka Oxygen Co.
6.02
234190
09/07/2016
General Fund
Sales Tax Payable
Eureka Oxygen Co.
-6.02
234190
09/07/2016
General Fund
Spec Dept Exp - PW
Eureka Oxygen Co.
73.82
234190
09/07/2016
General Fund
Spec Dept Exp - SrC
Eureka Oxygen Co.
1.90
234190
09/07/2016
General Fund
Sales Tax Payable
Eureka Oxygen Co.
-1.90
234190
09/07/2016
General Fund
Spec Dept Exp - SrC
Eureka Oxygen Co.
26.70
234190
09/07/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
Eureka Oxygen Co.
8.63
234190
09/07/2016
General Fund
Sales Tax Payable
Eureka Oxygen Co.
-8.63
234190
09/07/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
Eureka Oxygen Co.
103.58
Page 2 of 41
Check Number Check Date Fund Name
234191 09/07/2016 General Fund
Account Name
Contract Svcs - CH
234192
09/07/2016
General Fund
Unleaded Fuel Inventory
234192
09/07/2016
General Fund
Unleaded Fuel Inventory
234192
09/07/2016
General Fund
Diesel Fuel Inventory
234192
09/07/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
234193
09/07/2016
Water Capital Project Fund
WA -28 Water Meter Installtin
234193
09/07/2016
General Fund
Sales Tax Payable
234193
09/07/2016
Water Capital Project Fund
WA -28 Water Meter Installtin
234194
09/07/2016
General Fund
Spec Dept Exp - AS
234194
09/07/2016
General Fund
Sales Tax Payable
234194
09/07/2016
General Fund
Spec Dept Exp - AS
234195
09/07/2016
ISF - Fleet
Veh Repairs for Water -Fleet
234195
09/07/2016
ISF - Fleet
Veh Repairs for Parks -Fleet
234196
09/07/2016
Successor Agency Housing Fund
Avram & Comm Dem-NonCap
234197
09/07/2016
Capital Projects Fund
TR -99 RPX Rehab Ph 2
234197
09/07/2016
Capital Projects Fund
Retention Payable - CIP
234198
09/07/2016
ISF - Fleet
Veh Repairs for SrC-Fleet
234199
09/07/2016
Capital Projects Fund
University Dist. Specific Plan
234200
09/07/2016
ISF - Fleet
Veh Repairs for Police -Fleet
234200
09/07/2016
ISF - Fleet
Veh Repairs for Police -Fleet
234200
09/07/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Page 3 of 41
Vendor Name
Check Total:
First Alarm Securities Services
Check Total:
Flyers Energy
Flyers Energy
Flyers Energy
Flyers Energy
Check Total:
Friedman's Home Improvement
Friedman's Home Improvement
Friedman's Home Improvement
Check Total:
Frizelle-Enos Company
Frizelle-Enos Company
Frizelle-Enos Company
Check Total:
GCR Tires & Service
GCR Tires & Service
Check Total:
GHD
Check Total:
GHILOTTI CONSTRUCTION CO
GHILOTTI CONSTRUCTION CO
Check Total:
Grainger, Inc.
Check Total:
Green Valley Consulting Engineers
Check Total:
Hansel Ford
Hansel Ford
Hansel Ford
Void
Amount
550.10
461.00
461.00
624.55
848.66
624.25
617.69
2,715.15
0.05
-0.05
12.15
12.15
1.04
-1.04
249.94
249.94
544.92
241.38
786.30
4,416.50
4,416.50
372,361.48
-18,618.07
353,743.41
101.80
101.80
90,614.30
90,614.30
2,615.32
352.63
57.96
Check Number Check Date Fund Name
234201
09/07/2016
Water Utility Fund
234201
09/07/2016
General Fund
234201
09/07/2016
Water Utility Fund
234202
09/07/2016
General Fund
234202
09/07/2016
General Fund
234202
09/07/2016
General Fund
234202
09/07/2016
General Fund
234203
09/07/2016
General Fund
234203
09/07/2016
General Fund
234204
09/07/2016
General Fund
234204
09/07/2016
General Fund
234204
09/07/2016
General Fund
234205
09/07/2016
Sewer Utility Fund
234205
09/07/2016
General Fund
234206
09/07/2016
General Fund
234206
09/07/2016
General Fund
234207
09/07/2016
General Fund
234208
09/07/2016
General Fund
234209
09/07/2016
ISF - Fleet
234209
09/07/2016
ISF - Fleet
234210
09/07/2016
Sewer Utility Fund
Account Name Vendor Name
Veh Repairs for Police -Fleet Lehr
Veh Repairs for Police -Fleet Lehr
Check Total:
Contractual Svs -Sewer Miksis Service Inc
Page 4 of 41
Void
Amount
3,025.91
0.18
-0.18
38.96
38.96
22.90
83.89
330.77
-62.38
375.18
60.00
60.00
120.00
0.32
-0.32
68.14
68.14
43.50
275.14
318.64
240.00
147.02
387.02
400.00
400.00
1,685.00
1,685.00
258.62
-80.03
178.59
17,530.00
Check Total:
Small Tools - Water
HDS WHITE CAP CONST SUPPL
Sales Tax Payable
HDS WHITE CAP CONST SUPPL
Small Tools - Water
HDS WHITE CAP CONST SUPPL
Check Total:
Medications - AS
Henry Schein Animal Health
Medications - AS
Henry Schein Animal Health
Medications - AS
Henry Schein Animal Health
Medications - AS
Henry Schein Animal Health
Check Total:
Contract Svcs - SrC
The Hitmen Termite & Pest Control
Contract Svcs - BARC
The Hitmen Termite & Pest Control
Check Total:
Medications - AS
IDEXX Distribution, Inc.
Sales Tax Payable
IDEXX Distribution, Inc.
Medications - AS
IDEXX Distribution, Inc.
Check Total.
Uniforms & Laundry Svcs -Sewer
Innovative Screen Printing
Uniforms & Laundry Svcs -PW
Innovative Screen Printing
Check Total:
Equip Lease - CH
KBA Docusys Inc.
Equip Lease - Police
KBA Docusys Inc.
Check Total:
-Contract Svcs - AS
Koefran Industries
Check Total:
Contract Svcs - AS
Barbara Leach, D.V.M.
Check Total:
Veh Repairs for Police -Fleet Lehr
Veh Repairs for Police -Fleet Lehr
Check Total:
Contractual Svs -Sewer Miksis Service Inc
Page 4 of 41
Void
Amount
3,025.91
0.18
-0.18
38.96
38.96
22.90
83.89
330.77
-62.38
375.18
60.00
60.00
120.00
0.32
-0.32
68.14
68.14
43.50
275.14
318.64
240.00
147.02
387.02
400.00
400.00
1,685.00
1,685.00
258.62
-80.03
178.59
17,530.00
Check Number
Check Date
Fund Name
Account Name
Vendor Name
234210
09/07/2016
Sewer Utility Fund
Retention Payable - Sewer
Miksis Service Inc
Check Total:
234211
09/07/2016
General Fund
Spec Dept Exp - SrC
National Document Solutions, LLC
234211
09/07/2016
General Fund
Spec Dept Exp -DS
National Document Solutions, LLC
234211
09/07/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
National Document Solutions, LLC
234211
09/07/2016
Water Utility Fund
Spec Dept Exp - Water
National Document Solutions, LLC
Check Total:
234212
09/07/2016
General Fund
Spec Dept Exp -Police
Nor Cal Disaster Restoration
Check Total:
234213
09/07/2016
General'Fund
Advertising - Productions
North Bay Bohemian
Check Total:
234214
09/07/2016
General Fund
Recruitment - Police
Occupational Health Centers of Califon
Check Total:
234215
09/07/2016
General Fund
Office Supplies - CH
Office Depot
234215
09/07/2016
General Fund
Spec Dept Exp - HR
Office Depot
234215
09/07/2016
General Fund
Office Supplies - SpC
Office Depot
234215
09/07/2016
General Fund
Office Supplies - Police
Office Depot
234215
09/07/2016
General Fund
Office Supplies - Police
Office Depot
234215
09/07/2016
General Fund
Office Supplies - CM
Office Depot
234215
09/07/2016
General Fund
Office Supplies - CH
Office Depot
234215
09/07/2016
Water Utility Fund
Office Supplies - Water
Office Depot
234215
09/07/2016
General Fund
Office Supplies - PW
Office Depot
234215
09/07/2016
Water Utility Fund
Equipment < M - Water
Office Depot
Check Total:
234216
09/07/2016
General Fund
Contract Svcs - B Pool
OFFICE TEAM
234216
09/07/2016
General Fund
Contract Svcs - M PooL
OFFICE TEAM
234216
09/07/2016
General Fund
Contract Svcs - H Pool
OFFICE TEAM
Check Total:
234217
09/07/2016
Water Utility Fund
SystemRepair - Water
Pace Supply
Check Total:
234218
09/07/2016
ISF - Information Technology
Contract Svcs - IT
Petaluma Community Access
Check Total:
Page 5 of 41
Void
Amount
-876.50
16,653.50
34.70
34.69
3,749.70
3,749.70
7,568.79
354.43
354.43
278.00
278.00
152.00
152.00
591.03
32.61
41.41
1,040.67
21.80
195.58
36.46
110.00
283.72
697.82
3,051.10
777.98
690.60
834.26
2,302.84
212.06
212.06
2,775.00
2,775.00
Check Number
Check Date
Fund Name
Account Name
Vendor Name
234219
09/07/2016
General Fund
Spec Dept Exp - Parks
Platt
234219
09/07/2016
ISF - Information Technology
Equipment < $5K - IT
Platt
234219
09/07/2016
ISF - Information Technology
Equipment < $5K - IT
Platt
234219
09/07/2016
ISF - Information Technology
Repairs & Maint - IT
Platt
234219
09/07/2016
General Fund
Repairs & Maint Routine -B Pool
Platt
234219
09/07/2016
General Fund
Spec Dept Exp - Parks
Platt
234219
09/07/2016
General Fund
Repairs & Maint Routine -B Pool
Platt
234219
09/07/2016
Water Utility Fund
Spec Dept Exp - Water
Platt
Check Total:
234220
09/07/2016
General Fund
Rpr & Maint Non-Routine-ASBIdg
Quality Flooring Center
Check Total:
234221
09/07/2016
Capital Projects Fund
PR -71 Benicia Pool Renovatins
Redwood Lock & Key
Check Total:
234222
09/07/2016
General Fund
Developer Refundable Deposits
Regional Government Services
234222
09/07/2016
General Fund
Developer Refundable Deposits
Regional Government Services
234222
09/07/2016
General Fund
Developer Refundable Deposits
Regional Government Services
234222
09/07/2016
General Fund
2297 Revenue - DS
Regional Government Services
234222
09/07/2016
General Fund
2297 Expenses - DS
Regional Government Services
234222
09/07/2016
General Fund
2297 Revenue - DS
Regional Government Services
234222
09/07/2016
General Fund
2297 Expenses - DS
Regional Government Services
234222
09/07/2016
General Fund
2297 Revenue - DS
Regional Government Services
234222
09/07/2016
General Fund
2297 Expenses - DS
Regional Government Services
234222
09/07/2016
General Fund
Contract Svcs - DS
Regional Government Services
Check Total:
234223
09/07/2016
General Fund
Spec Dept Exp - Parks
Reliable Hardware & Steel Co.
Check Total:
234224
09/07/2016
General Fund
Medications - AS
ROADRUNNER PHARMACY, INC
Check Total:
234225
09/07/2016
General Fund
Self Insured Losses -Parks
Ross Recreation Equipment, Inc.
Check Total:
234226
09/07/2016
General Fund
Senior Holiday Dinner Donation
Rotary Club of Rohnert Park-Cotati
Check Total:
234227
09/07/2016
General Fund
Repairs & Maint Routine-BeneRC
Roto -Rooter Plumbers
Page 6 of 41
Void
Amount
69.25
522.30
28.20
784.13
313.90
453.59
60.66
149.62
2,381.65
2,582.00
2,582.00
517.65
517.65
782.00
748.00
782.00
-782.00
782.00
-748.00
748.00
-782.00
782.00
2,142.00
4,454.00
374.19
374.19
109.78
109.78
1,066.57
1,066.57
1.05 7.94
1,057.94
324.63
Check Number Check Date Fund Name
234228
09/07/2016
ISF - Fleet
234229
09/07/2016
Recycled Water Utility Fund
234230
09/07/2016
ISF - Fleet
234230
09/07/2016
ISF - Fleet
234230
09/07/2016
ISF - Fleet
234230
09/07/2016
ISF - Fleet
234231
09/07/2016
General Fund
234231
09/07/2016
General Fund
234231
09/07/2016
General Fund
234231
09/07/2016
General Fund
234231
09/07/2016
General Fund
234232
234233
234233
234233
234233
234233
234233
09/07/2016 General Fund
Account Name
Haz Materials - Fleet
Purchase of RW
Veh Repairs for Parks -Fleet
Veh Repairs for Parks -Fleet
Veh Repairs for Parks -Fleet
Veh Repairs for Water -Fleet
Uniforms - Police
Uniforms - Police
Uniforms - Police
Uniforms - Police
Uniforms - Police
Contract Svcs - AS
09/07/2016
Water Capital Project Fund
WA -28 Water Meter Installtin
09/07/2016
Water Capital Project Fund
WA -28 Water Meter Installtin
09/07/2016
General Fund
Sales Tax Payable
09/07/2016
Water Capital Project Fund
WA -28 Water Meter Installtin
09/07/2016
Water Capital Project Fund
WA -28 Water Meter Installtin
09/07/2016
General Fund
Sales Tax Payable
234234
09/07/2016
General Fund
234234
09/07/2016
General Fund
234234
09/07/2016
General Fund
234234
09/07/2016
General Fund
234235
09/07/2016
General Fund
Spec Dept Exp -M Pool
Spec Dept Exp -M Pool
Spec Dept Exp -M Pool
Sales Tax Payable
Contract Svcs - Police
Page 7 of 41
Vendor Name
Check Total:
Safety-Kleen Systems, Inc.
Check Total:
City of Santa Rosa
Check Total:
Santa Rosa Auto Parts
Santa Rosa Auto Parts
Santa Rosa Auto Parts
Santa Rosa Auto Parts
Check Total:
Santa Rosa Uniform & Career Apparel
Santa Rosa Uniform & Career Apparel
Santa Rosa Uniform & Career Apparel
Santa Rosa Uniform & Career Apparel
Santa Rosa Uniform & Career Apparel
Check Total:
Sarah Schroer, DVM
Check Total:
Shamrock Materials
Shamrock Materials
Shamrock Materials
Shamrock Materials
Shamrock Materials
Shamrock Materials
Check Total
SIERRA CHEMICAL CO
SIERRA CHEMICAL CO
SIERRA CHEMICAL CO
SIERRA CHEMICAL CO
Check Total:
Simple Office Solutions
Check Total:
Void
Amount
324.63
331.67
331.67
33,664.15
33,664.15
-85.74
173.09
28.59
120.65
236.59
119.52
261.87
54.21
60.74
160.84
657.18
1,440.00
1,440.00
144.21
-0.66
0.66
138.75
0.64
-0.64
282.96
-20.00
488.48
1.67
-1.67
468.48
174.00
174.00
Check Number
Check Date
Fund Name
Account Name
Vendor Name
234236
09/07/2016
General Fund
Spec Dept Exp - Parks
Soiland Co., Inc.
234236
09/07/2016
General Fund
Sales Tax Payable
Soiland Co., Inc.
234236
09/07/2016
General Fund
Spec Dept Exp - Parks
Soiland Co., Inc.
Check Total:
234237
09/07/2016
General Fund
Spec Dept Exp - Parks
Sonomarin Landscape Materials Inc
234237
09/07/2016
General Fund
Sales Tax Payable
Sonomarin Landscape Materials Inc
234237
09/07/2016
General Fund
Spec Dept Exp - Parks
Sonomarin Landscape Materials Inc
Check Total:
234238
09/07/2016
General Fund
Spec Dept Exp -Police
SUN BADGE CO
Check Total:
234239
09/07/2016
Golf Course Enterprise Fund
Supplies -Golf Course
Sweet Lane Wholesale Nursery
234239
09/07/2016
General Fund
Sales Tax Payable
Sweet Lane Wholesale Nursery
234239
09/07/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
Sweet Lane Wholesale Nursery
234239
09/07/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
Sweet Lane Wholesale Nursery
234239
09/07/2016
Golf Course Enterprise Fund
Supplies -Golf Course
Sweet Lane Wholesale Nursery
234239
09/07/2016
General Fund
Sales Tax Payable
Sweet Lane Wholesale Nursery
234239
09/07/2016
Golf Course Enterprise Fund
Supplies -Golf Course
Sweet Lane Wholesale Nursery
Check Total:
234240
09/07/2016
Water Utility Fund
SystemRepair - Water
Syar Industries, Inc.
234240
09/07/2016
General Fund
Sales Tax Payable
Syar Industries, Inc.
234240
09/07/2016
Water Utility Fund
SystemRepair - Water
Syar Industries, Inc.
Check Total
234241
09/07/2016
General Fund
Spec Dept Exp -Police
The Ed Jones Co Inc
234241
09/07/2016
General Fund
Sales Tax Payable
The Ed Jones Co Inc
234241
09/07/2016
General Fund
Spec Dept Exp -Police
The Ed Jones Co Inc
Check Total:
234242
09/07/2016
Water Utility Fund
SystemRepair - Water
Titus Trucking
234242
09/07/2016
General Fund
Sales Tax Payable
Titus Trucking
234242
09/07/2016
Water Utility Fund
SystemRepair - Water
Titus Trucking
Check Total:
234243
09/07/2016
General Fund
Spec Dept Exp - PW
Trope Group
Check Total:
234244
09/07/2016
General Fund
Contract Svcs - Parks
UCPNB
234244
09/07/2016
General Fund
Contract Svcs - RPCC
UCPNB
Page 8 of 41
Void
Amount
4.11
-4.11
1,236.83
1,236.83
0.72
-0.72
156.91
156.91
188.81
188.81
2,093.44
-6.85
6.85
1,484.11
2.05
-2.05
443.83
4,021.38
1.00
-1.00
217.91
217.91
0.59
-0.59
139.74
139.74
53.38
-53.38
610.00
610.00
1,196.38
1,196.38
2,083.33
416.67
Check Number
Check Date
Fund Name
Account Name
234245
09/07/2016
Water Utility Fund
Softwr License & Maint - Water
234245
09/07/2016
Sewer Utility Fund
Softwr License & Maint - Sewer
234246
09/07/2016
Sewer Utility Fund
Sewer/Transfer to 2005 COPS DS
234246
09/07/2016
2005 Sewer COP (RPFA Deb Svc)
2005 COPS/Transfer ft Swr Ops
234246
09/07/2016
2005 Sewer COP (RPFA Deb Svc)
2005 COPS/ Contracted Services
234246
09/07/2016
Water Utility Fund
Transfer to 2005A Water DS
234246
09/07/2016
2005A CSCDA Wtr Rev Bonds
Transfer fr Water Ops
234246
09/07/2016
2005A CSCDA Wtr Rev Bonds
2005A/ Trustee & Arb Fees
234246
09/07/2016
General Fund
PS/Trans 10% LRRB to DS Fd 232
234246
09/07/2016
RPFA Debt Svc 2003 Ref COP
2003LRRB/Trans In Fr PS for DS
234246
09/07/2016
RPFA Debt Svc 2003 Ref COP
2003 LRRB/Trans In Fr RSA Fund
234246
09/07/2016
RPFA Debt Svc 2003 Ref COP
2003 LRRB/ Trustee & Arb Fees
234247
09/07/2016
General Fund
Spec Dept Exp - Parks
234247
09/07/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
234247
09/07/2016
Water Utility Fund
SystemRepair - Water
234247
09/07/2016
General Fund
Spec Dept Exp - Parks
234247
09/07/2016
General Fund
Spec Dept Exp - Parks
234248
09/07/2016
General Fund
Janitorial Svcs - SpC
234248
09/07/2016
General Fund
Janitorial Services - ComCtr
234248
09/07/2016
General Fund
Janitorial Services - BARC
234248
09/07/2016
General Fund
Janitorial Svcs - SrC
234248
09/07/2016
General Fund
Janitorial Services - H Pool
234248
09/07/2016
General Fund
Janitorial Servcies - B Pool
234248
09/07/2016
General Fund
Janitorial Services -M Pool
234249 09/07/2016 General Fund
Vendor Name
Check Total:
Underground Service Alert
Underground Service Alert
Check Total:
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Union Bank Trust Department- Fees
Check Total:
United Forest Products, Inc.
United Forest Products, Inc.
United Forest Products, Inc.
United Forest Products, Inc.
United Forest Products, Inc.
Check Total:
Universal Building Services
Universal Building Services
Universal Building Services
Universal Building Services
Universal Building Services
Universal Building Services
Universal Building Services
Check Total:
Recruitment - Police
Scott Warnock
Check Total:
234250
09/07/2016
Water Utility Fund
SystemRepair - Water
Wheeler Zamaroni
234250
09/07/2016
Water Utility Fund
SystemRepair - Water
Wheeler Zamaroni
234250
09/07/2016
General Fund
Sales Tax Payable
Wheeler Zamaroni
234250
09/07/2016
Water Utility Fund
SystemRepair - Water
Wheeler Zamaroni
Page 9 of 41
Void Amount
2,500.00
464.77
464.77
929.54
2,575.00
-2,575.00
2,575.00
2,136.00
-2,136.00
2,136.00
275.50
-275.50
-2,479.50
2,755.00
4,986.50
1,636.58
751.65
284.63
273.21
273.21
3,408.72
1,684.00
990.00
725.00
5,450.00
2,160.00
1,890.00
1,320.00
14,219.00
1,583.30
1,583.30
354.53
1.75
-1.75
377.52
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
732.05
234251
09/07/2016
General Fund
Contract Svcs - Police
Yarbrough Bros. Towing, Inc.
115.00
Check Total:
115.00
234252
09/08/2016
General Fund
PG&E LBRC
Pacific Gas & Electric
456.37
234252
09/08/2016
General Fund
PG&E - PAC
Pacific Gas & Electric
8,586.24
234252
09/08/2016
General Fund
PG&E - PS Bldg -North
Pacific Gas & Electric
11063.81
234252
09/08/2016
General Fund
PG&E - PS Bldg -South
Pacific Gas & Electric
262.49
234252
09/08/2016
General Fund
PG&E - PW
Pacific Gas & Electric
1,374.83
234252
09/08/2016
General Fund
PG&E - Streets
Pacific Gas & Electric
22,640.91
234252
09/08/2016
General Fund
PG&E - Parks
Pacific Gas & Electric
4,158.96
234252
09/08/2016
General Fund
PG&E - Gold Ridge
Pacific Gas & Electric
818.57
234252
09/08/2016
General Fund
PG&E - SrC
Pacific Gas & Electric
2,639.68
234252
09/08/2016
General Fund
PG&E - B Pool
Pacific Gas & Electric
161.88
234252
09/08/2016
General Fund
PG&E - H Pool
Pacific Gas & Electric
1,447.34
234252
09/08/2016
General Fund
PG&E - M Pool
Pacific Gas & Electric
3,584.66
234252
09/08/2016
General Fund
PG&E - SpC
Pacific Gas & Electric
5,423.87
234252
09/08/2016
General Fund
PG&E - RPCC
Pacific Gas & Electric
3,644.51
234252
09/08/2016
General Fund
PG&E - BARC
Pacific Gas & Electric
650.14
234252
09/08/2016
Sewer Utility Fund
PG&E - Sewer
Pacific Gas & Electric
5,653.18
234252
09/08/2016
Water Utility Fund
PG&E - Water
Pacific Gas & Electric
39,378.87
234252
09/08/2016
ISF - Fleet
PG&E - Fleet
Pacific Gas & Electric
2,632.43
234252
09/08/2016
General Fund
PG&E - CH
Pacific Gas & Electric
-1,616.23
234252
09/08/2016
General Fund
PG&E - CHA
Pacific Gas & Electric
1,417.78
234252
09/08/2016
General Fund
PGE - AS Bldg
Pacific Gas & Electric
1,759.75
234252
09/08/2016
General Fund
PG&E - PS Main Station
Pacific Gas & Electric
9,199.43
Check Total:
115,339.47
234253
09/08/2016
General Fund
Advertising - Productions
Ad Vantage Marketing
564.34
234253
09/08/2016
General Fund
Postage & Shipping -Production
Ad Vantage Marketing
1,245.43
234253
09/08/2016
Water Utility Fund
Printing - Water
Ad Vantage Marketing
46.31
234253
09/08/2016
Sewer Utility Fund
Printing Services
Ad Vantage Marketing
46.32
234253
09/08/2016
Sewer Utility Fund
Printing Services
Ad Vantage Marketing
110.47
234253
09/08/2016
Water Utility Fund
Printing - Water
Ad Vantage Marketing
110.47
234253
09/08/2016
Sewer Utility Fund
Printing Services
Ad Vantage Marketing
28.37
234253
09/08/2016
Water Utility Fund
Printing - Water
Ad Vantage Marketing
28.38
Check Total.
2,180.09
234254
09/08/2016
ISF - Fleet
Repairs & Maint Routine -Fleet
AIR TECHNOLOGY WEST
128.00
Check Total
128.00
234255
09/08/2016
General Fund
Equip over $5,000 - Parks
Alta Engineering Group Inc
23,000.00
234255
09/08/2016
General Fund
Retention Payable - Parks
Alta Engineering Group Inc
-1,150.00
Page 10 of 41
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
234256
09/08/2016
General Fund
Repairs & Maint Routine-ASBIdg
Aramark Uniform Services
Check Total:
234257
09/08/2016
General Fund
Printing Svcs - NonDept
BARLOW PRINTING, INC.
Check Total:
234258
09/08/2016
General Fund
Spec Dept Exp - Parks
The Barricade Company
234258
09/08/2016
General Fund
Spec Dept Exp - Parks
The Barricade Company
234258
09/08/2016
General Fund
Sales Tax Payable
The Barricade Company
234258
09/08/2016
General Fund
Spec Dept Exp - Streets
The Barricade Company
234258
09/08/2016
General Fund
Spec Dept Exp - Streets
The Barricade Company
234258
09/08/2016
General Fund
Sales Tax Payable
The Barricade Company
234258
09/08/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
The Barricade Company
234258
09/08/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
The Barricade Company
234258
09/08/2016
General Fund
Sales Tax Payable
The Barricade Company
Check Total:
234259
09/08/2016
General Fund
Contract Svcs - RPCC
BOLT STAFFING SERVICE, INC.
234259
09/08/2016
Sewer Utility Fund
Contractual Svs -Sewer
BOLT STAFFING SERVICE, INC.
234259
09/08/2016
Water Utility Fund
Contractual Svs - Water
BOLT STAFFING SERVICE, INC.
Check Total:
234260
09/08/2016
General Fund
Repairs & Maint Routine-ASBIdg
Buchanan Food Service
234260
09/08/2016
General Fund
Repairs & Maint Routine-PSMain
Buchanan Food Service
Check Total:
234261
09/08/2016
General Fund
Recruitment - RPCC
CA Department of Justice
234261
09/08/2016
General Fund
Recruitment - SrC
CA Department of Justice
234261
09/08/2016
General Fund
Recruitment - B Pool
CA Department of Justice
234261
09/08/2016
General Fund
Recruitment - H Pool
CA Department of Justice
234261
09/08/2016
General Fund
Recruitment - M Pool
CA Department of Justice
234261
09/08/2016
General Fund
Recruitment - Police
CA Department of Justice
234261
09/08/2016
General Fund
Recruitment - DS
CA Department of Justice
Check Total:
234262
09/08/2016
General Fund
Spec Dept Exp - Parks
Cal -Steam
Check Total:
234263
09/08/2016
General Fund
Equipment Rental - Parks
Cal -West Rentals Inc.
Page 11 of 41
Void
Amount
21,850.00
140.08
140.08
1,514.89
1,514.89
30.85
0.14
-0.14
510.40
2.36
-2.36
1,276.27
5.89
-5.89
1,817.52
1,133.20
478.24
478.24
2,089.68
420.37
217.68
638.05
32.00
32.00
96.01
96.01
63.98
32.00
32.00
384.00
2,602.15
2,602.15
564.30
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
564.30
234264
09/08/2016
ISF - Information Technology
Repairs & Maint - IT
City Electric Supply
141.41
Check Total:
141.41
234265
09/08/2016
General Fund
Advertising - Productions
CJM Productions
272.00
Check Total:
272.00
234266
09/08/2016
General Fund
Spec Dept Exp -Police
CMS Communications Inc
1,459.99
234266
09/08/2016
General Fund
Spec Dept Exp -Police
CMS Communications Inc
6.30
234266
09/08/2016
General Fund
Sales Tax Payable
CMS Communications Inc
-6.30
Check Total:
1,459.99
234267
09/08/2016
General Fund
Contract Svcs - DS
Code Source
7,380.00
234267
09/08/2016
General Fund
Contract Svcs - DS
Code Source
1.242.93
Check Total:
8,622.93
234268
09/08/2016
Sewer Utility Fund
Contractual Svs -Sewer
Coggins Fence & Supply, Inc.
6,717.00
234268
09/08/2016
Sewer Utility Fund
Retention Payable - Sewer
Coggins Fence & Supply, Inc.
-335.85
Check Total:
6,381.15
234269
09/08/2016
General Fund
Repairs & Maint Routine -RPCC
Eureka Oxygen Co.
220.80
Check Total:
220.80
234270
09/08/2016
General Fund
Spec Dept Exp - RPCC
Fishman Supply Company
333.50
234270
09/08/2016
General Fund
Spec Dept Exp - SpC
Fishman Supply Company
724.04
Check Total:
1,057.54
234271
09/08/2016
General Fund
Unleaded Fuel Inventory
Flyers Energy
851.26
234271
09/08/2016
General Fund
Gas & Oil - Police
Flyers Energy
555.46
234271
09/08/2016
General Fund
Unleaded Fuel Inventory
Flyers Energy
433.65
234271
09/08/2016
General Fund
Gas & Oil - Fire
Flyers Energy
621.36
Check Total:
2,461.73
234272
09/08/2016
General Fund
Spec Dept Exp - PW
Friedman's Home Improvement
400.20
234272
09/08/2016
General Fund
Spec Dept Exp - PW
Friedman's Home Improvement
1.85
234272
09/08/2016
General Fund
Sales Tax Payable
Friedman's Home Improvement
-1.85
234272
09/08/2016
General Fund
Spec Dept Exp - PW
Friedman's Home Improvement
196.63
234272
09/08/2016
General Fund
Spec Dept Exp - PW
Friedman's Home Improvement
0.90
234272
09/08/2016 _
General Fund
Sales Tax Payable
Friedman's Home Improvement
-0.90
Check Total:
596.83
Page 12 of 41
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
234273
09/08/2016
General Fund
Spec Dept Exp - AS
Frizelle-Enos Company
187.99
234273
09/08/2016
General Fund
Spec Dept Exp - AS
Frizelle-Enos Company
2.74
234273
09/08/2016
General Fund
Sales Tax Payable
Frizelle-Enos Company
-2.74
Check Total:
187.99
234274
09/08/2016
Water Utility Fund
Small Tools - Water
Grainger, Inc.
186.00
234274
09/08/2016
General Fund
Spec Dept Exp - RPCC
Grainger, Inc.
141.19
234274
09/08/2016
General Fund
Spec Dept Exp - SpC
Grainger, Inc.
320.76
234274
09/08/2016
General Fund
Spec Dept Exp - RPCC
Grainger, Inc.
53.90
234274
09/08/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
Grainger, Inc.
141.32
Check Total:
843.17
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
553.28
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
47.65
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
42.65
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
308.74
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
42.65
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
295.19
234275
09/08/2016
ISF - Fleet
Veh Repairs for Water -Fleet
Hansel Ford
144.94
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
306.16
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
478.30
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
-652.50
234275
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
-652.50
Check Total:
914.56
234276
09/08/2016
General Fund
Medications - AS
Henry Schein Animal Health
296.19
234276
09/08/2016
General Fund
Medications - AS
Henry Schein Animal Health
10.80
234276
09/08/2016
General Fund
Medications - AS
Henry Schein Animal Health
69.03
234276
09/08/2016
General Fund
Medications - AS
Henry Schein Animal Health
539.56
Check Total:
915.58
234277
09/08/2016
General Fund
Contract Svcs - RPCC
The Hitmen Termite & Pest Control
75.00
Check Total:
75.00
234278
09/08/2016
General Fund
Spec Dept Exp - Parks
Horizon
140.06
234278
09/08/2016
General Fund
Spec Dept Exp - Parks
Horizon
0.65
234278
09/08/2016
General Fund
Sales Tax Payable
Horizon
-0.65
234278
09/08/2016
General Fund
Spec Dept Exp - Parks
Horizon
0.07
234278
09/08/2016
General Fund
Sales Tax Payable
Horizon
-0.07
234278
09/08/2016
General Fund
Spec Dept Exp - Parks
Horizon
16.35
Check Total:
156.41
Page 13 of 41
Check Number
Check Date
Fund Name
Account Name
Vendor Name
234279
09/08/2016
General Fund
Contract Svcs - CH
InfoStor
09/08/2016
ISF - Fleet
234285
09/08/2016
Check Total:
234280
09/08/2016
ISF - Fleet
Uniforms & Laundry Svcs -Fleet
Innovative Screen Printing
ISF - Fleet
234286
09/08/2016
ISF - Fleet
Check Total:
234281
09/08/2016
ISF - Information Technology
Softwr License & Maint - IT
IPswtich, Inc.
234282
09/08/2016
General Fund
234283
09/08/2016
Capital Projects Fund
234284
09/08/2016
Sewer Captial Project Fund
234285
09/08/2016
ISF - Fleet
234285
09/08/2016
General Fund
234285
09/08/2016
ISF - Fleet
234286
09/08/2016
ISF - Fleet
234286
09/08/2016
ISF - Fleet
234287
09/08/2016
General Fund
234288
09/08/2016
General Fund
234289
09/08/2016
General Fund
234289
09/08/2016
Sewer Utility Fund
234289
09/08/2016
General Fund
234289
09/08/2016
General Fund
234289
09/08/2016
General Fund
234290
09/08/2016
General Fund
Check Total:
Contract Svcs - Police Kone Inc
Void
Page 14 of 41
Amount
34.00
34.00
421.95
421.95
2,664.25
2,664.25
106.71
106.71
18,380.82
18,380.82
2,250.00
2,250.00
211.00
13.00
91.00
315.00
450.00
5.00
455.00
278.00
278.00
1,990.00
1,990.00
51.00
81.50
23.50
23.50
23.50
203.00
780.25
Check Total:
OF -58 Corp Yard/PS DesignPhase
LCA Architects
Check Total:
WW -24 Sewer Pipe Lining Projct
Miksis Service Inc
Check Total:
Veh Repairs for Parks -Fleet
Mr. Sparkle
Spec Dept Exp -DS
Mr. Sparkle
Veh Rep NonDeptmtl - Fleet
Mr. Sparkle
Check Total:
Veh Repairs for Police -Fleet
Nardsons Enterprises, Inc.
Veh Repairs for IT -Fleet
Nardsons Enterprises, Inc.
Check Total:
Advertising - Productions
North Bay Bohemian
Check Total,
Repairs & Maint Routine-PSMain
Northgate Company Inc.
Check Total:
Recruitment - Police
Occupational Health Centers of Califon
License Permit & Fees - Sewer
Occupational Health Centers of Califon
Recruitment - B Pool
Occupational Health Centers of Califon
Recruitment - H Pool
Occupational Health Centers of Califon
Recruitment - M Pool
Occupational Health Centers of Califon
Check Total:
Contract Svcs - H Pool
OFFICE TEAM
Page 14 of 41
Amount
34.00
34.00
421.95
421.95
2,664.25
2,664.25
106.71
106.71
18,380.82
18,380.82
2,250.00
2,250.00
211.00
13.00
91.00
315.00
450.00
5.00
455.00
278.00
278.00
1,990.00
1,990.00
51.00
81.50
23.50
23.50
23.50
203.00
780.25
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
234291
09/08/2016
Water Utility Fund
SystemRepair - Water
Pace Supply
234291
09/08/2016
Water Utility Fund
SystemRepair - Water
Pace Supply
234291
09/08/2016
Water Utility Fund
SystemRepair - Water
Pace Supply
Check Total:
234292
09/08/2016
General Fund
Spec Dept Exp - Parks
Park Avenue Turf, Inc.
234292
09/08/2016
General Fund
Spec Dept Exp - Parks
Park Avenue Turf, Inc.
234292
09/08/2016
General Fund
Sales Tax Payable
Park Avenue Turf, Inc.
Check Total:
234293
09/08/2016
2007R /PFF Loan Repaymts
PR -94 SrC HVAC- Reso 16-78
PETERSON MECHANICAL INC
234293,
09/08/2016
2007R /PFF Loan Repaymts
Retention Payable - Bond3
PETERSON MECHANICAL INC
Check Total:
234294
09/08/2016
Water Utility Fund
Spec Dept Exp - Water
Platt
234294
09/08/2016
Water Utility Fund
Spec Dept Exp - Water
Platt
Check Total:
234295
09/08/2016
City Veh Contr
Vehicles -Fire -CVC
Pursuit North
234295
09/08/2016
City Veh Contr
Vehicles -Fire -CVC
Pursuit North
Check Total:
234296
09/08/2016
Refuse Utility Fund
Refuse/Contractal/Professnl Sv
R3 Consulting Group
Check Total:
234297
09/08/2016
General Fund
Spec Dept Exp - AS
Redwood Lock & Key
Check Total:
234298
09/08/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
Santa Rosa Auto Parts
234298
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Santa Rosa Auto Parts
234298
09/08/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
Santa Rosa Auto Parts
234298
09/08/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Santa Rosa Auto Parts
234298
09/08/2016
ISF - Fleet
Veh Repairs for Water -Fleet
Santa Rosa Auto Parts
234298
09/08/2016
ISF - Fleet
Veh Repairs for Parks -Fleet
Santa Rosa Auto Parts
Check Total:
234299
09/08/2016
General Fund
Spec Dept Exp - H Pool
SIERRA CHEMICAL CO
234299
09/08/2016
General Fund
Spec Dept Exp - H Pool
SIERRA CHEMICAL CO
Page 15 of 41
Void
Amount
780.25
554.63
122.89
322.25
999.77
238.67
1.10
-1.10
238.67
8,410.00
-420.50
7,989.50
33.76
193.69
227.45
1,142.45
-8.19
1,134.26
7,040.00
7,040.00
25.50
25.50
86.14
75.30
72.85
-26.01
43.98
27.64
279.90
509.61
1.76
Check Number Check Date Fund Name
234299 09/08/2016 General Fund
234300
234301
234302
234302
234302
234303
234304
234305
234305
234306
234306
234306
234307
234308
234308
234309
234310
09/08/2016 General Fund
09/08/2016
ISF - Fleet
09/08/2016
ISF - Fleet
09/08/2016
ISF - Fleet
09/08/2016
General Fund
09/08/2016 ISF - Fleet
09/08/2016 General Fund
09/08/2016 General Fund
09/08/2016 General Fund
09/08/2016 Water Utility Fund
09/08/2016 Water Utility Fund
09/08/2016 General Fund
09/08/2016 General Fund
Account Name
Sales Tax Payable
Office Supplies - SrC
Veh Repairs for Parks -Fleet
Repairs & Maint Routine -Fleet
Repairs & Maint Routine -Fleet
Sales Tax Payable
Capital Equip over 5k- Fleet
Contract Svcs - Police
Advertising - CM
Advertising - ED
SystemRepair - Water
SystemRepair - Water
Sales Tax Payable
Repairs & Maint Routine - CH
09/08/2016
General Fund
License Permit & Fee- PAC
09/08/2016
General Fund
Equipment < $5K - PAC
09/08/2016
General Fund
Spec Dept Exp - Parks
09/08/2016
ISF - Information Technology
Softwr License & Maint - IT
Page 16 of 41
Vendor Name
SIERRA CHEMICAL CO
Check Total:
Simple Office Solutions
Check Total.
Six Robblees' Inc.
Check Total:
SNAP-ON EQUIPMENT
SNAP-ON EQUIPMENT
SNAP-ON EQUIPMENT
Check Total:
Snap -On -Industrial
Check Total:
SpeakWrite Billing Dept.
Check Total:
Studio M Publishing Inc
Studio M Publishing Inc
Check Total:
Syar Industries, Inc.
Syar Industries, Inc.
Syar Industries, Inc.
Check Total:
ThyssenKrupp Elevator Corporation
Check Total:
Tickets.com, Inc
Tickets.com, Inc
Check Total:
United Forest Products, Inc.
Check Total
Verismic Software Inc
Void
Amount
-1.76
509.61
145.00
145.00
17.57
17.57
257.68
0.26
-0.26
257.68
9,324.25
9,324.25
117.97
117.97
200.00
3,845.00
4,045.00
393.22
1.83
-1.83
393.22
321.72
321.72
10,493.32
1,105.00
11,598.32
273.21
273.21
1,440.00
Check Number Check Date Fund Name
234311
09/08/2016
General Fund
234311
09/08/2016
General Fund
234311
09/08/2016
General Fund
234311
09/08/2016
General Fund
234311
09/08/2016
General Fund
234311
09/08/2016
General Fund
234312
09/08/2016
General Fund
234313
09/08/2016
Water Utility Fund
234314
09/08/2016
General Fund
234314
09/08/2016
General Fund
234314
09/08/2016
General Fund
234315
09/08/2016
Water Utility Fund
234315
09/08/2016
Sewer Utility Fund
234316
09/08/2016
Water Utility Fund
234316
09/08/2016
Sewer Utility Fund
234317
09/08/2016
Water Utility Fund
234317
09/08/2016
Sewer Utility Fund
234318
09/08/2016
Water Utility Fund
234318
09/08/2016
Sewer Utility Fund
234319
09/08/2016
Water Utility Fund
234319
09/08/2016
Sewer Utility Fund
234320
09/08/2016
Water Utility Fund
Account Name
Developer Refundable Deposits
2297 Revenue - DS
2297 Expenses - DS
Developer Refundable Deposits
2297 Revenue - DS
2297 Expenses - DS
Recruitment - Police
SystemRepair - Water
Contract Svcs - Police
Contract Svcs - Police
Contract Svcs - Police
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Page 17 of 41
Vendor Name
Check Total:
W -Trans
W -Trans
W -Trans
W -Trans
W -Trans
W -Trans
Check Total:
Scott Warnock
Check Total:
Wyatt Irrigation Co.
Check Total:
Yarbrough Bros. Towing, Inc.
Yarbrough Bros. Towing, Inc.
Yarbrough Bros. Towing, Inc.
Check Total:
Rolf Riedel
Rolf Riedel
Check Total.
Lindsay Roark
Lindsay Roark
Check Total:
Altisource Single Family Inc.
Altisource Single Family Inc.
Check Total:
Yvonne Brower
Yvonne Brower
Check Total:
Jennifer Dierkhising
Jennifer Dierkhising
Check Total:
Erin Dougherty
Void
Amount
1,440.00
6,455.00
-6,455.00
6,455.00
6,265.00
-6,265.00
6,265.00
12,720.00
1,549.20
1,549.20
99.32
99.32
70.00
150.00
150.00
370.00
54.34
11.22
65.56
47.63
52.37
100.00
7.34
3.62
10.96
22.97
19.25
42.22
35.33
24.48
59.81
21.70
Check Number
Check Date
Fund Name
Account Name
Vendor Name
234320
09/08/2016
Sewer Utility Fund
Accounts Payable
Erin Dougherty
Check Total:
234321
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Mike Fiske
234321
09/08/2016
Sewer Utility Fund
Accounts Payable
Mike Fiske
Check Total:
234322
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Stacey Freeman
234322
09/08/2016
Sewer Utility Fund
Accounts Payable
Stacey Freeman
Check Total:
234323
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Robert Issel
234323
09/08/2016
Sewer Utility Fund
Accounts Payable
Robert Issel
Check Total:
234324
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Joseph Loren
234324
09/08/2016
Sewer Utility Fund
Accounts Payable
Joseph Loren
Check Total:
234325
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Miksis Services Inc
234325
09/08/2016
Water Utility Fund
Water Emr. /Accounts Paya
Miksis Services Inc
Check Total:
234326
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Eric Morton
234326
09/08/2016
Sewer Utility Fund
Accounts Payable
Eric Morton
Check Total.
234327
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Lan Nguyen
234327
09/08/2016
Sewer Utility Fund
Accounts Payable
Lan Nguyen
Check Total:
234328
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Dennis O'Leary
234328
09/08/2016
Sewer Utility Fund
Accounts Payable
Dennis O'Leary
Check Total:
234329
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Pacific Properties
234329
09/08/2016
Sewer Utility Fund
Accounts Payable
Pacific Properties
Check Total:
234330
09/08/2016
Water Utility Fund
Water Entr. /Accounts Paya
Alexis Purcell
234330
09/08/2016
Sewer Utility Fund
Accounts Payable
Alexis Purcell
Page 18 of 41
Void
Amount
18.96
40.66
45.63
30.27
75.90
26.84
21.23
48.07
2.47
2.57
5.04
9.15
7.34
16.49
1,415.36
394.23
1,809.59
49.84
28.92
78.76
42.41
25.19
67.60
57.65
30.15
87.80
18.67
16.18
34.85
10.32
8.97
Check Number Check Date Fund Name
234331
09/08/2016
Water Utility Fund
234331
09/08/2016
Sewer Utility Fund
234332
09/08/2016
Water Utility Fund
234332
09/08/2016
Sewer Utility Fund
234333
09/08/2016
Water Utility Fund
234333
09/08/2016
Sewer Utility Fund
234334
09/08/2016
Water Utility Fund
234334
09/08/2016
Sewer Utility Fund
234335
09/08/2016
Water Utility Fund
234335
09/08/2016
Sewer Utility Fund
234336
09/08/2016 ,
General Fund
234337
09/08/2016
General Fund
234338
09/08/2016
General Fund
234339
09/08/2016
General Fund
234340
09/08/2016
General Fund
234341
09/08/2016
General Fund
234342
09/08/2016
General Fund
Account Name
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Accounts Payable
Water Entr. /Accounts Paya
Accounts Payable
Training & Travel - Police
License Permit & Fees - Parks
Training & Travel - Police
Training & Travel - Police
Special Event - SrC
Training & Travel - Police
Page 19 of 41
Vendor Name
Check Total:
Robert Saoieka
Robert Saoieka
Check Total:
Robert Sapieka
Robert Sapieka
Check Total:
Scott Sherman
Scott Sherman
Check Total:
Daniel Stewart
Daniel Stewart
Check Total:
Abby Tanem
Abby Tanem
Check Total:
Yolanda Bennett
Check Total:
CA Narcotic Officers' Association
Check Total:
Co of Sonoma Clerk
Check Total:
Contra Costa Co. Sheriffs Office
Check Total:
Crowne Plaza Hotel- Concord
Check Total:
Hannah Deeter
Check Total:
Embassy Suites Milpitas
Void
Amount
19.29
15.23
7.72
22.95
59.71
30.12
89.83
20.75
20.46
41.21
27.79
20.09
47.88
56.29
31.98
88.27
248.60
248.60
45.00
45.00
50.00
50.00
324.00
324.00
508.80
508.80
48.11
48.11
1,242.83
Check Number
Check Date
Fund Name
Account Name
Vendor Name
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
234350
Check Total:
234343
09/08/2016
Water Utility Fund
Equip Lease - Water
KBA Docusys Inc
General Fund
234343
09/08/2016
General Fund
Equip Lease - Streets
KBA Docusys Inc
Water Costs- Streets
234343
09/08/2016
General Fund
Equip Lease - SrC
KBA Docusys Inc
CITY OF ROHNERT PARK
234343
09/08/2016
General Fund
Equip Lease - SpC
KBA Docusys Inc
234343
09/08/2016
General Fund
Equip Lease - AS
KBA Docusys Inc
234343
09/08/2016
General Fund
Equip Lease - PAC
KBA Docusys Inc
234343
09/08/2016
General Fund
Equip Lease - PW
KBA Docusys Inc
234343
09/08/2016
General Fund
Equip Lease - Storm Drains
KBA Docusys Inc
234343
09/08/2016
General Fund
Equip Lease - Parks
KBA Docusys Inc
234343
09/08/2016
Sewer Utility Fund
Equip Lease - Sewer
KBA Docusys Inc
234343
09/08/2016
General Fund
Equip Lease - Police
KBA Docusys Inc
234343
09/08/2016
General Fund
Equip Lease - CH
KBA Docusys Inc
234343
09/08/2016
General Fund
Equip Lease - RPCC
KBA Docusys Inc
Check Total:
234344
09/08/2016
General Fund
Training & Travel - Police
Nicolas LaBonte
Check Total
234345
09/08/2016
General Fund
Contract Svcs - SpC
Julie McIntyre
Check Total:
234346
09/08/2016
General Fund
Training & Travel - Fire
Mendocino -Lake Community College
Check Total:
234347
09/08/2016
General Fund
Legal Svcs - SpC
North Coast Officials
Association, Inc.
Check Total:
234348
09/08/2016
General Fund
Contract Svcs - RPCC
Petaluma School of
Ballet, LLC
Check Total:
234349
09/08/2016
General Fund
Training & Travel - Fire
Casey Quinn
Check Total
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
Page 20 of 41
Void
Amount
1,242.83
68.51
68.52
411.11
315.37
304.50
402.37
68.52
68.52
68.52
68.52
2,590.53
2,860.03
682.51
7,977.53
54.00
54.00
212.50
212.50
214.00
214.00
1,687.00
1,687.00
447.20
447.20
90.00
90.00
2,752.13
107.66
107.66
453.92
600.76
244.58
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
279.53
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
551.98
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
441.26
234350
09/08/2016
General Fund
Water Costs - CH
CITY OF ROHNERT PARK
156.43
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
177.34
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
69.70
234350
09/08/2016
General Fund
Water Costs-NonDept
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
80.85
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
115.03
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
65.24
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
76.78
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
69.70
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
74.02
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
151.91
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
78.19
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
38.06
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
243.35
234350
09/08/2016
General Fund
Water Costs- Streets
CITY OF ROHNERT PARK
334.03
234350
09/08/2016
General Fund
Water Costs -B Pool
CITY OF ROHNERT PARK
2,666.32
234350
09/08/2016
General Fund
Water Costs -Parks
CITY OF ROHNERT PARK
355.84
234350
09/08/2016
General Fund
Water Costs -Parks
CITY OF ROHNERT PARK
Check Total.
10,596.75
234351
09/08/2016
General Fund
Training & Travel - Police
Salinas Police Department
20.00
Check Tota]:
20.00
234352
09/08/2016
Sewer Utility Fund
Laguna Plant - Sewer
City of Santa Rosa
762,817.64
Check Total:
762,817.64
234353
09/08/2016
General Fund
Contract Svcs - Comm Events
Catherine Slack
640.00
Check Total:
640.00
234354
09/08/2016
General Fund
Contract Svcs - RPCC
Randy Snyder
879.00
Check Total:
879.00
234355
09/08/2016
General Fund
Training & Travel - Police
Adam Strongman
270.00
Page 21 of 41
Check Number Check Date Fund Name
234356
09/08/2016
General Fund
234357
09/08/2016
General Fund
234358
09/08/2016
General Fund
234359
09/08/2016
General Fund
234360
09/08/2016
General Fund
234361
09/12/2016
General Fund
234361
09/12/2016
General Fund
234362
09/13/2016
General Fund
234363
09/13/2016
General Fund
234364
09/13/2016
General Fund
234364
09/13/2016
General Fund
234364
09/13/2016
ISF - Fleet
234365
09/13/2016
General Fund
234366
09/13/2016
General Fund
234367
09/13/2016
Sewer Utility Fund
234367
09/13/2016
General Fund
Account Name
Vendor Name
Check Total:
Contract Svcs - SpC
Sue Stubblebine
Check Total:
Training & Travel - Police
CASEY THOMPSON
Check Total:
Postage & Shipping - SrC
United States Post Office
Check Total:
Training & Travel - Police
DENISE WALLACE-HINTON
Check Total:
Contract Svcs - SpC
Fatima Worden
Check Total:
Def Comp Payable-Gw
Nationwide Retirement Solutions
Def Comp Payable -GW
Nationwide Retirement Solutions
Check Total:
Community Promo - CM
AJ Printing & Graphics, Inc.
Check Total:
Training & Travel - Police
American River College
Check Total=
Repairs & Maint Routine -PAC
Aramark Uniform Services
Repairs & Maint Routine -PAC
Aramark Uniform Services
Uniforms & Laundry Svcs -Fleet
Aramark Uniform Services
Check.Total:
Telephone - PS Main Station
AT&T
Check Total:
Telephone - B Pool
AT&T
Check Total:
Telephone - Sewer
AT&T
Telephone - PW
AT&T
Page 22 of 41
Void
Amount
270.00
234.00
234.00
18.00
18.00
77.65
77.65
300.00
300.00
245.00
245.00
200.00
400.00
600.00
155.97
155.97
186.00
186.00
23.28
23.28
19.46
66.02
111.37
111.37
65.89
65.89
37.80
20.46
Check Number Check Date
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
234367
09/13/2016
Fund Name
ISF - Fleet
Sewer Utility Fund
ISF - Fleet
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
ISF - Information Technology
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Sewer Utility Fund
Account Name
Telephone - Fleet
Telephone - Sewer
Telephone - Fleet
Telephone - PS Main Station
Telephone - CH
Telephone - PS Main Station
Telephone - PS Main Station
Telephone - AS Bldg
Telephone - H Pool
Telephone - M Pool
Telephone - B Pool
Telephone - IT
Telephone - PW
Telephone - PS Main Station
Telephone - RPCC
Telephone - CH
Telephone - PW
Telephone - PS Main Station
Telephone - CH
Telephone - CH
Telephone - CH
Telephone - PS Bldg -North
Telephone - Sewer
Vendor Name
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
Void
Amount
39.05
20.46
173.52
99.57
1,625.80
291.28
38.42
39.07
18.86
18.85
18.86
57.65
39.23
757.06
39.07
76.26
76.26
78.46
76.26
113.45
193.99
39.07
173.52
234369 09/13/2016 General Fund
Equipment Rental - Streets
Page 23 of 41
The Barricade Company
300.00
Check Total:
4,162.28
234368
09/13/2016
General Fund
Cell Phone - CM
AT&T MOBILITY
54.32
234368
09/13/2016
General Fund
Cell Phone - DS
AT&T MOBILITY
175.82
234368
09/13/2016
General Fund
Cell Phone - HR
AT&T MOBILITY
77.98
234368
09/13/2016
General Fund
Cell Phone - Police
AT&T MOBILITY
1,152.74
234368
09/13/2016
General Fund
Cell Phone - Fire
AT&T MOBILITY
310.18
234368
09/13/2016
General Fund
Cell Phone - AS
AT&T MOBILITY
39.72
234368
09/13/2016
General Fund
Cell Phone - PW
AT&T MOBILITY
102.70
234368
09/13/2016
General Fund
Cell Phone - Streets
AT&T MOBILITY
152.14
234368
09/13/2016
General Fund
Cell Phone - Parks
AT&T MOBILITY
178.86
234368
09/13/2016
General Fund
Cell Phone - SrC
AT&T MOBILITY
24.72
234368
09/13/2016
General Fund
JEPA Mtn/ Cell Phone
AT&T MOBILITY
24.72
234368
09/13/2016
Sewer Utility Fund
Cell Phone - Sewer
AT&T MOBILITY
253.43
234368
09/13/2016
Water Utility Fund
Cell Phone - Water
AT&T MOBILITY
290.20
234368
09/13/2016
ISF - Information Technology
Cell Phone - IT
AT&T MOBILITY
131.24
234368
09/13/2016
ISF - Fleet
Cell Phone - Fleet
AT&T MOBILITY
53.26
Check Total:
3,022.03
234369 09/13/2016 General Fund
Equipment Rental - Streets
Page 23 of 41
The Barricade Company
300.00
Check Number Check Date
234369
09/13/2016
234369
09/13/2016
234369
09/13/2016
234369
09/13/2016
234369
09/13/2016
234370 09/13/2016
234371
234372
234372
234372
234372
234372
234372
234372
234372
234372
234372
234372
234372
234372
234372
234372
234372
234372
234373
234373
234374
234375
Fund Name
Account Name
Vendor Name Void
Amount
General Fund
Equipment Rental - Streets
The Barricade Company
26.25
General Fund
Sales Tax Payable
The Barricade Company
-26.25
General Fund
Spec Dept Exp -Streets
The Barricade Company
119.08
General Fund
Spec Dept Exp -Streets
The Barricade Company
1.34
General Fund
Sales Tax Payable
The Barricade Company
1.34
09/13/2016
General Fund
Check Total:
419.08
General Fund
Training & Travel - Police
Nicholis Brys
45.00
09/13/2016 General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016
General Fund
09/13/2016 Water Utility Fund
09/13/2016 Sewer Utility Fund
09/13/2016 General Fund
09/13/2016 General Fund
Training & Travel - Police
Concession Purchases - H Pool
Concession Purchases - B Pool
Spec Dept Exp- Community Event
Spec Dept Exp- Community Event
Spec Dept Exp - H Pool
Concession Purchases - PAC
Concession Purchases - PAC
Spec Dept Exp - PS Bldg -South
Concession Purchases - PAC
Concession Purchases - H Pool
Concession Purchases - B Pool
Concession Purchases - SpC
Spec Dept Exp- Community Event
Spec Dept Exp -BARC
Concession Purchases - PAC
Concession Purchases - PAC
Concession Purchases - PAC
Water Conservation Measures
Water Conservation Measures
Office Equip - DS
Meetings & Travel - Police
Page 24 of 41
Check Total:
C.L.E.A.R.S.,Inc
Check Total: .
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
Check Total:
Rachel Carr
Rachel Carr
Check Total:
CDW Government
Check Total:
Catherine Colburn
45.00
400.00
400.00
161.29
149.80
56.58
49.93
23.98
98.07
198.36
194.72
116.51
101.69
106.88
55.03
104.79
5.96
84.46
137.74
241.22
1,887.01
149.00
149.00
298.00
419.56
419.56
29.90
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
234376
09/13/2016
General Fund
Repairs & Maint Routine -B Pool
Commerical Pool Systems, Inc.
Check Total:
234377
09/13/2016
General Fund
Training & Travel - Police
Contra Costa Co. Sheriffs Office
Check Total:
234378
09/13/2016
General Fund
Contract Svcs - Streets
DC Electric Group Inc.
234378
09/13/2016
General Fund
Contract Svcs - Streets
DC Electric Group Inc.
234378
09/13/2016
Casino Public Service
Contract Svcs - RPSC
DC Electric Group Inc.
234378
09/13/2016
Wilfred Widening Maintenc JEPA
Contractual Svcs Wilfred JEPA
DC Electric Group Inc.
Check Total:
234379
234380
234381
234381
234382
234383
234384
234385
234385
234386
234386
234386
234386
09/13/2016 General Fund
09/13/2016 General Fund
09/13/2016 General Fund
09/13/2016 General Fund
09/13/2016 General Fund
09/13/2016 2007R /PFF Loan Repaymts
09/13/2016 General Fund
09/13/2016 General Fund
09/13/2016 General Fund
Training & Travel - Police
Dues & Subscription - DS
Equipment < $5K - Fire
Equipment < $5K - Fire
Rec Ref Clearing
PR -86 SpC Ventilation Stdy
Contract Svcs - CM
Contract Svcs - CM
09/13/2016 General Fund Contract Svcs - HR
09/13/2016 General Fund Softwr License & Maint - HR
09/13/2016 ISF - Information Technology Softwr License & Maint - IT
09/13/2016 ISF - Information Technology Training & Travel - IT
Page 25 of 41
Ben Fernandez
Void
Check Total:
GEORGE FROSTICK
Check Total:
FS3 FIRE SERVICE SPECIFICATION
FS3 FIRE SERVICE SPECIFICATION
Check Total:
Adan Galvan
Check Total:
GHD
Check Total:
Mario Gomez
Check Total:
Government Staffing Services Inc
Government Staffing Services Inc
Check Total:
GOVERNMENTJOBS.COM, INC
GOVERNMENTJOBS.COM, INC
GOVERNMENTJOBS.COM, INC
GOVERNMENTJOBS.COM, INC
Amount
29.90
1,672.36
1,672.36
648.00
648.00
5,986.30
6,369.30
443.43
147.81
12,946.84
90.00
90.00
90.00
90.00
1,506.59
665.00
2,171.59
400.00
400.00
5,393.90
5,393.90
148.97
148.97
2,226.00
2,862.00
5,088.00
486.11
6,250.00
5,610.00
5,000.00
Check Number Check Date Fund Name
234387
09/13/2016
General Fund
234387
09/13/2016
General Fund
234387
09/13/2016
General Fund
234388
09/13/2016
General Fund
234388
09/13/2016
General Fund
234389
09/13/2016
Capital Projects. Fund
234390
09/13/2016
General Fund
234391
09/13/2016
General Fund
234391
09/13/2016
General Fund
234392
09/13/2016
General Fund
234393
09/13/2016
General Fund
234394
09/13/2016
General Fund
234395
09/13/2016
Capital Projects Fund
234396
09/13/2016
General Fund
234396
09/13/2016
General Fund
234396
09/13/2016
General Fund
234397
09/13/2016
General Fund
234398
09/13/2016
General Fund
Account Name
Vendor Name Void
Amount
Check Total:
17,346.11
Spec Dept Exp - Streets
Grainger, Inc.
58.46
Repairs & Maint Routine - SrC
Grainger, Inc.
99.89
Repairs & Maint Routine - CH
Grainger, Inc.
13.41
Check Total:
171.76
Softwr License & Maint-NonDept
Granicus, Inc.
700.00
Softwr License & Maint-NonDept
Granicus, Inc.
100.00
Check Total:
800.00
TR -99 RPX Rehab Ph 2
Green Valley Consulting Engineers
10,819.50
Check Total:
10,819.50
Rec Ref Clearing
Biatriz Herrera
400.00
Check Total:
400.00
Shelter Food - AS
Hill's Pet Nutrition Sales, Inc
314.31
Shelter Food - AS
Hill's Pet Nutrition Sales, Inc
80.88
Check Total:
395.19
Training & Travel - Police
Holiday Inn Express & Suites Salinas
1.598.80
Check Total:
1,598.80
Training & Travel - Fire
JASON KRAUSS
72.00
Check Total:
72.00
Training & Travel -,Police
Nicolas LaBonte
90.00
Check Total:
90.00
2015-16 Varous Street Main
Miksis Service Inc
3,485.00
Check Total:
3,485.00
Standard Ins Payable
National Account Services
4,642.24
Life Ins - Retiree Med
National Account Services
1,846.93
Short & LongTerm Disabilty Pay
National Account Services
9,036.79
Check Total:
15,525.96
Rec Ref Clearing
Socorro Nunez
400.00
Check Total:
400.00
Spec Dept Exp - FIN
Office Depot
217.46
Page 26 of 41
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
234399
09/13/2016
General Fund
PG&E - Parks
Pacific Gas & Electric
Check Total:
234400
09/13/2016
General Fund
PG&E - Streets
Pacific Gas & Electric
Check Total:
234401
09/13/2016
General Fund
PG&E - CH
Pacific Gas & Electric
Check Total:
234402
09/13/2016
Water Utility Fund
PG&E - Water
Pacific Gas & Electric
Check Total:
234403
09/13/2016
General Fund
PG&E - Streets
Pacific Gas & Electric
Check Total:
234404
09/13/2016
General Fund
PG&E - Streets
Pacific Gas & Electric
Check Total:
234405
09/13/2016
General Fund
PG&E - Parks
Pacific Gas & Electric
Check Total:
234406
09/13/2016
General Fund
PG&E - Streets
Pacific Gas & Electric
Check Total:
234407
09/13/2016
General Fund
PG&E - Streets
Pacific Gas & Electric
Check Total:
234408
09/13/2016
General Fund
PG&E - Streets
Pacific Gas & Electric
Check Total:
234409
09/13/2016
General Fund
Rec Ref Clearing
Mike Peterson
Check Total:
234410
09/13/2016
General Fund
Improvements over $5K - CH
Platt
Check Total:
234411
09/13/2016
General Fund
Training & Travel - Fire
Casey Quinn
Page 27 of 41
Void
Amount
217.46
12.83
12.83
9.86
9.86
973.82
973.82
231.15
231.15
409.02
409.02
42.46
42.46
61.17
61.17
59.00
59.00
93.18
93.18
12.87
12.87
100.00
100.00
1,615.94
1,615.94
72.00
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
234412
09/13/2016
Refuse Utility, Fund
Refuse/Contractal/Professnl Sv
Revolt Recycling LLC
234412
09/13/2016
Refuse Utility Fund
Refuse/Contractal/Professnl Sv
Revolt Recycling LLC
Check Total:
234413
09/13/2016
General Fund
Rec Ref Clearing
Aurelia Rosales
Check Total:
234414
09/13/2016
General Fund
Dues & Subscription - ED
Rotary Club of Rohnert Park-Cotati
Check Total:
234415
09/13/2016
General Fund
Contract Svcs - AS
Sarah Schroer, DVM
Check Total:
234416
09/13/2016
Casino Public Service
Equipment < $5K - Police
SHUTTERBUG CAMERA SHOPS
Check Total:
234417
09/13/2016
General Fund
Contract Svcs - HR
Sky Insurance Technologies, LLC
Check Total:
234418
09/13/2016
General Fund
Training & Travel.- Police
ANDREW SMITH
Check Total:
234419
09/13/2016
Water Utility Fund
Purchase of Water - Water
Sonoma County Water Agency
234419
09/13/2016
Water Utility Fund
Purchase of Water - Water
Sonoma County Water Agency
Check Total:
234420
09/13/2016
General Fund
Rec Ref Clearing
Dominique Soto
Check Total:
234421
09/13/2016
General Fund
Animal Shelter Fees - AS
Rebecca Sposeto
234421
09/13/2016
General Fund
Animal Licence Revenue -AS
Rebecca Sposeto
Check Total:
234422
09/13/2016
General Fund
Contract Svcs - SpC
PAMELA STAFFORD
234422
09/13/2016
General Fund
Contract Svcs - RPCC
PAMELA STAFFORD
234422
09/13/2016
General Fund
Contract Svcs - SpC
PAMELA STAFFORD
Check Total:
234423
09/13/2016
General Fund
Training & Travel - FIN
Donna Uboldi
Page 28 of 41
Void
Amount
72.00
440.00
3,159.89
3,599.89
218.50
218.50
970.00
970.00
1,230.00
1,230.00
2,541.43
2,541.43
100.00
100.00
90.00
90.00
205,787.41
194,213.08
400,000.49
400.00
400.00
45.00
12.00
57.00
3,385.20
1,852.50
775.00
6,012.70
88.49
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
234424
09/13/2016
General Fund
Janitorial Svcs - SrC
Universal Building Services
234424
09/13/2016
General Fund
Janitorial Svcs - SpC
Universal Building Services
Check Total:
234425
09/13/2016
ISF - Information Technology
Telephone - IT
Verizon Wireless
234425
09/13/2016
General Fund
Cell Phone - CH
Verizon Wireless
234425
09/13/2016
General Fund
Cell Phone - PW
Verizon Wireless
234425
09/13/2016
General Fund
Cell Phone - DS
Verizon Wireless
234425
09/13/2016
General Fund
Cell Phone - Police
Verizon Wireless
234425
09/13/2016
Sewer Utility Fund
Cell Phone - Sewer
Verizon Wireless
234425
09/13/2016
Water Utility Fund
Cell Phone - Water
Verizon Wireless
234425
09/13/2016
ISF - Information Technology
Cell Phone - IT
Verizon Wireless
Check Total:
234426
09/13/2016
General Fund
Contract Svcs - DS
W -Trans
Check Total:
234427
09/13/2016
General Fund
Training & Travel - Police
David Wattson
Check Total:
234428
09/13/2016
Water Utility Fund
SystemRepair - Water
Wheeler Zamaroni
234428
09/13/2016
Water Utility Fund
SystemRepair - Water
Wheeler Zamaroni
234428
09/13/2016
Water Utility Fund
SystemRepair - Water
Wheeler Zamaroni
234428
09/13/2016
Water Utility Fund
SystemRepair - Water
Wheeler Zamaroni
234428
09/13/2016
Water Utility Fund
SystemRepair - Water
Wheeler Zamaroni
Check Total:
234429
09/14/2016
General Fund
Postage & Shipping - CH
United States Post Office
Check Total:
234430
09/14/2016
City Veh Contr
Vehicles -Fire -CVC
All Star Fire Equipment, Inc.
Check Total:
234431
09/14/2016
ISF - Fleet
Veh Repairs for Parks -Fleet
Altec Industries
Check Total:
234432
09/14/2016
ISF - Fleet
Uniforms & Laundry Svcs -Fleet
Aramark Uniform Services
234432
09/14/2016
ISF - Fleet
Uniforms & Laundry Svcs -Fleet
Aramark Uniform Services
234432
09/14/2016
General Fund
Repairs & Maint Routine - PW
Aramark Uniform Services
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -PW
Aramark Uniform Services
Page 29 of 41
Void
Amount
88.49
2,640.00
348.00
2,988.00
144.30
38.01
10.02
68.07
20.04
20.02
40.06
76.02
416.54
645.00
645.00
90.00
90.00
259.91
536.68
259.91
449.14
401.83
1.907.47
400.00
400.00
758.53
758.53
325.00
325.00
13.62
17.99
12.24
30.28
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
234432
09/14/2016
Sewer Utility Fund
Uniforms & Laundry Svcs -Sewer
Aramark Uniform Services
30.68
234432
09/14/2016
Water Utility Fund
Uniforms & Laundry Svcs -Water
Aramark Uniform Services
34.28
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -Street
Aramark Uniform Services
14.65
234432
09/14/2016
General Fund
Contract Svcs - JEPA Mtn
Aramark Uniform Services
7.10
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -Parks
Aramark Uniform Services
46.54
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -Parks
Aramark Uniform Services
52.24
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -Street
Aramark Uniform Services
52.24
234432
09/14/2016
Water Utility Fund
Uniforms & Laundry Svcs -Water
Aramark Uniform Services
52.24
234432
09/14/2016
Sewer Utility Fund
Uniforms & Laundry Svcs -Sewer
Aramark Uniform Services
52.24
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -PW
Aramark Uniform Services
52.28
234432
09/14/2016
ISF - Fleet
Uniforms & Laundry Svcs -Fleet
Aramark Uniform Services
52.24
234432
09/14/2016
ISF - Fleet
Uniforms & Laundry Svcs -Fleet
Aramark Uniform Services
11.23
234432
09/14/2016
General Fund
Repairs & Maint Routine - PW
Aramark Uniform Services
12.24
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -PW
Aramark Uniform Services
30.28
234432
09/14/2016
Sewer Utility Fund
Uniforms & Laundry Svcs -Sewer
Aramark Uniform Services
30.68
234432
09/14/2016
Water Utility Fund
Uniforms & Laundry Svcs -Water
Aramark Uniform Services
35.48
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -Street
Aramark Uniform Services
14.65
234432
09/14/2016
General Fund
Contract Svcs - JEPA Mtn
Aramark Uniform Services
7.10
234432
09/14/2016
General Fund
Uniforms & Laundry Svcs -Parks
Aramark Uniform Services
46.54
234432
09/14/2016
General Fund
Repairs & Maint Routine-ASBIdg
Aramark Uniform Services
140.08
Check Total:
849.14
234433
09/14/2016
General Fund
Contract Svcs - RPCC
BOLT STAFFING SERVICE, INC.
226.64
234433
09/14/2016
Sewer Utility Fund
Contractual Svs -Sewer
BOLT STAFFING SERVICE, INC.
597.80
234433
09/14/2016
Water Utility Fund
Contractual Svs - Water
BOLT STAFFING SERVICE, INC.
597.80
Check Total:
1,422.24
234434
09/14/2016
Sewer Captial Project Fund
WW -21 Clausin@101 WW MainRehal BRELJE & RACE CONSULTING
735.00
234434
09/14/2016
Capital Projects Fund
University Dist. Specific Plan
BRELJE & RACE CONSULTING
7,810.00
Check Total:
8,545.00
234435
09/14/2016
General Fund
Spec Dept Exp - Parks
Buchanan Food Service
320.24
Check Total:
320.24
234436
09/14/2016
General Fund
Legal Svcs - Legal
Burke, Williams & Sorensen, LLP
23,242.78
234436
09/14/2016
General Fund
Legal Svcs - Legal
Burke, Williams & Sorensen, LLP
2.780.44
234436
09/14/2016
General Fund
Legal Svcs - Legal
Burke, Williams & Sorensen, LLP
273.00
234436
09/14/2016
General Fund
Legal Svcs - Legal
Burke, Williams & Sorensen, LLP
2,283.70
234436
09/14/2016
Capital Projects Fund
Sonoma Mtn Village Project
Burke, Williams & Sorensen, LLP
332.80
234436
09/14/2016
Capital Projects Fund
Southeast Dist. Specific Plan
Burke, Williams & Sorensen, LLP
1.170.00
234436
09/14/2016
Capital Projects Fund
University Dist. Specific Plan
Burke, Williams & Sorensen, LLP
1,365.00
234436
09/14/2016
General Fund
Developer Refundable Deposits
Burke, Williams & Sorensen, LLP
3,898.75
234436
09/14/2016
General Fund
2297 Revenue - DS
Burke, Williams & Sorensen, LLP
-3,898.75
Page 30 of 41
Check Number Check Date
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
234436
09/14/2016
Fund Name
General Fund
Successor Agency Housing Fund
General Fund
General Fund
General Fund
Capital Projects Fund
General Fund
General Fund
General Fund
General Fund
Rent Appeals Board
Recycled Water Utility Fund
Water Utility Fund
General Fund
General Fund
General Fund
234437 09/14/2016 Water Utility Fund
234438 09/14/2016
234438 09/14/2016
234439 09/14/2016
ISF - Information Technology
General Fund
General Fund
Account Name
2297 Expenses - DS
Legal Svcs - Housing
Developer Refundable Deposits
2297 Revenue - DS
2297 Expenses - DS
Southeast Dist. Specific Plan
Developer Refundable Deposits
2297 Revenue - DS
2297 Expenses - DS
Contract Svcs - DS
Legal Svcs - RAB/Non-Petition
Legal Svcs - RW
Legal Svcs - Water
Developer Refundable Deposits
2297 Revenue - DS
2297 Expenses - DS
Contractual Svs - Water
Spec Dept Exp - IT
Spec Dept Exp - PW
Police/Armory - Police
Vendor Name
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Burke, Williams & Sorensen, LLP
Check Total:
Caltest Analytical Laboratory
Check Total:
CDW Government
CDW Government
Check Total:
City of Fairfield
Check Total:
234440
09/14/2016
General Fund
Contract Svcs - DS
Code Source
234440
09/14/2016
General Fund
Contract Svcs - DS
Code Source
234440
09/14/2016
General Fund
Contract Svcs - DS
Code Source
234440
09/14/2016
General Fund
Contract Svcs - DS
Code Source
234440
09/14/2016
General Fund
Contract Svcs - DS
Code Source
234440
09/14/2016
General Fund
Contract Svcs - DS
Code Source
234440
09/14/2016
General Fund
Contract Svcs - DS
Code Source
234441 09/14/2016 General Fund
234442 09/14/2016 General Fund
234442 09/14/2016 General Fund
Advertising - Productions
Sales Tax Payable
Softwr License & Maint - DS
Page 31 of 41
Check Total:
Electric Crayon Inc
Void
Check Total:
Environmental Systems Research Institt
Environmental Systems Research Institt
Amount
3,898.75
355.68
13,111.65
-13,111.65
13,111.65
10,717.79
6,851.00
-6,851.00
6,851.00
6,433.96
1,518.25
829.81
89.03
351.00
-351.00
351.00
75,604.64
864.00
864.00
103.75
135.36
239.11
550.00
550.00
6,365.00
516.02
2,913.95
516.02
190.00
997.26
865.80
12,364.05
489.38
489.38
43.75
-43.75
Check Number Check Date Fund Name
234442
09/14/2016
General Fund
234443
09/14/2016
General Fund
234443
09/14/2016
General Fund
234443
09/14/2016
General Fund
Account Name
Softwr License & Maint - DS
Spec Dept Exp - SrC
Spec Dept Exp - SrC
Sales Tax Payable
234444
09/14/2016
General Fund
Contract Svcs - CH
234444
09/14/2016
ISF - Information Technology
Spec Dept Exp - IT
234445
09/14/2016
General Fund
Spec Dept Exp - RPCC
234445
09/14/2016
General Fund
Spec Dept Exp - H Pool
234445
09/14/2016
General Fund
Contract Svcs - SrC
Vendor Name Void
Environmental Systems Research Instih
Check Total:
Eureka Oxygen Co.
Eureka Oxygen Co.
Eureka Oxygen Co.
Check Total:
First Alarm Securities Services
First Alarm Securities Services
Check Total:
Fishman Supply Company
Fishman Supply Company
Fishman Supply Company
234446
09/14/2016
General Fund
Unleaded Fuel Inventory
Flyers Energy
234446
09/14/2016
General Fund
Gas & Oil - Police
Flyers Energy
234446
09/14/2016
General Fund
Unleaded Fuel Inventory
Flyers Energy
234446
09/14/2016
General Fund
Gas & Oil - Police
Flyers Energy
234447
09/14/2016
General Fund
Repairs & Maint Routine -B Pool
234447
09/14/2016
General Fund
Repairs & Maint Routine -B Pool
234447
09/14/2016
General Fund
Sales Tax Payable
234447
09/14/2016
ISF - Fleet
Repairs & Maint Routine -Fleet
234447
09/14/2016
ISF - Fleet
Repairs & Maint Routine -Fleet
234447
09/14/2016
General Fund
Sales Tax Payable
234448
09/14/2016
ISF - Fleet
Veh Repairs for Parks -Fleet
234448
09/14/2016
ISF - Fleet
Veh Repairs for Police -Fleet
234449
09/14/2016
General Fund
Sales Tax Payable
234449
09/14/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
234449
09/14/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
234449
09/14/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
234449
09/14/2016
General Fund
Sales Tax Payable
234449
09/14/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
Page 32 of 41
Check Total
Check Total:
Friedman's Home Improvement
Friedman's Home Improvement
Friedman's Home Improvement
Friedman's Home Improvement
Friedman's Home Improvement
Friedman's Home Improvement
Check Total:
GCR Tires & Service
GCR Tires & Service
Check Total:
Golden State Emergency Vehicle Servic
Golden State Emergency Vehicle Servic
Golden State Emergency Vehicle Servic
Golden State Emergency Vehicle Servic
Golden State Emergency Vehicle Servic
Golden State Emergency Vehicle Servic
Amount
743.75
743.75
175.31
-1.84
1.84
175.31
41.78
89.97
131.75
10.77
94.22
134.13
239.12
875.54
727.02
647.35
513.15
2,763.06
0.42
91.84
-0.42
40.19
0.19
-0.19
132.03
284.66
1,474.73
1,759.39
-3.68
552.04
3.68
2.71
-2.71
407.60
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void
Amount
Check Total:
959.64
234450
09/14/2016
General Fund
Small Tools - Parks
Grainger, Inc.
80.66
234450
09/14/2016
General Fund
Spec Dept Exp - Parks
Grainger, Inc.
36.25
234450
09/14/2016
Water Utility Fund
Small Tools - Water
Grainger, Inc.
214.36
234450
09/14/2016
ISF - Fleet
Repairs & Maint Routine -Fleet
Grainger, Inc.
1.500.00
234450
09/14/2016
Sewer Utility Fund
Spec Dept Exp -Sewer
Grainger, Inc.
250.00
234450
09/14/2016
Water Utility Fund
Spec Dept Exp - Water
Grainger, Inc.
250.00
234450
09/14/2016
General Fund
Spec Dept Exp - PW
Grainger, Inc.
463.19
234450
09/14/2016
General Fund
Spec Dept Exp - Parks
Grainger, Inc.
111.17
234450
09/14/2016
ISF - Fleet
Small Tools - Fleet
Grainger, Inc.
39.47
234450
09/14/2016
General Fund
Spec Dept Exp - Streets
Grainger, Inc.
71.47
234450
09/14/2016
Water Utility Fund
Small Tools - Water
Grainger, Inc.
68.56
Check Total:
3,085.13
234451
09/14/2016
ISF - Fleet
Veh Repairs for Police -Fleet
Hansel Ford
2,737.99
234451
09/14/2016
ISF - Fleet
Veh Repairs for DS -Fleet
Hansel Ford
23.35
Check Total:
2,761.34
234452
09/14/2016
General Fund
Shelter Food - AS
Hill's Pet Nutrition
Sales, Inc
439.18
Check Total:
439.18
234453
09/14/2016
General Fund
Contract Secs - Benecia Rec
The Hitmen Termite & Pest Control
75.00
Check Total:
75.00
234454
09/14/2016
General Fund
Spec Dept Exp - JEPA Mtn
Horizon
606.20
234454
09/14/2016
General Fund
Spec Dept Exp - JEPA Mtn
Horizon
2.80
234454
09/14/2016
General Fund
Sales Tax Payable
Horizon
-2.80
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
1.20
234454
09/14/2016
General Fund
Sales Tax Payable
Horizon
-1.20
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
259.45
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
661.91
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
3.05
234454
09/14/2016
General Fund
Sales Tax Payable
Horizon
-3.05
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
462.97
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
2.14
234454
09/14/2016
General Fund
Sales Tax Payable
Horizon
-2.14
234454
09/14/2016
General Fund
Spec Dept Exp - Streets
Horizon
6,443.35
234454
09/14/2016
General Fund
Spec Dept Exp - Streets
Horizon
29.77
234454
09/14/2016
General Fund
Sales Tax Payable
Horizon
-29.77
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
112.04
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
0.52
234454
09/14/2016
General Fund
Sales Tax Payable
Horizon
-0.52
Page 33 of 41
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
27.28
234454
09/14/2016
General Fund
Spec Dept Exp - Parks
Horizon
0.13
234454
09/14/2016
General Fund
Sales Tax Payable
Horizon
-0.13
Check Total:
8,573.20
234455
09/14/2016
General Fund
Self Insured Losses-Parks
Kelly Moore Paint Company, Inc
36.25
Check Total:
36.25
234456
09/14/2016
DIVCA AB2987 - PEG FEES FUND Repairs & Main - DIVCA PEG
Loud & Clear Audio Visual
1,751.84
234456
09/14/2016
DIVCA AB2987 - PEG FEES FUND Repairs & Main - DIVCA PEG
Loud & Clear Audio Visual
-5.78
234456
09/14/2016
General Fund
Sales Tax Payable
Loud & Clear Audio Visual
5.78
Check Total:
1,751.84
234457
09/14/2016
General Fund
Spec Dept Exp - Fire
MARKELL INC.
112.47
234457
09/14/2016
General Fund
Spec Dept Exp - Fire
MARKELL INC.
0.52
234457
09/14/2016
General Fund
Sales Tax Payable
MARKELL INC.
-0.52
Check Total:
112.47
234458
09/14/2016
Capital Projects Fund
Retention Payable - CIP
Mesa Energy System
43,397.90
Check Total:
43,397.90
234459
09/14/2016
Sewer Captial Project Fund
Retention Payable-SWR CIP
Miksis Service Inc
21,893.90
234459
09/14/2016
Capital Projects Fund
Retention Payable - CIP
Miksis Service Inc
7,805.12
Check Total:
29,699.02
234460
09/14/2016
General Fund
Contract Svcs - CM
Municipal Code Corporation
500.00
Check Total:
500.00
234461
09/14/2016
General Fund
Contract Svcs - FIN
MuniServices, LLC
500.00
Check Total:
500.00
234462
09/14/2016
General Fund
Spec Dept Exp -DS
National Document Solutions, LLC
392.36
Check Total:
392.36
234463
09/14/2016
General Fund
Advertising - Productions
North Bay Bohemian
278.00
Check Total:
278.00
234464
09/14/2016
General Fund
Recruitment - SpC
Occupational Health Centers of Califon
35.25
234464
09/14/2016
General Fund
Recruitment - RPCC
Occupational Health Centers of Califon
35.25
234464
09/14/2016
General Fund
Recruitment - RPCC
Occupational Health Centers of Califon
152.00
234464
09/14/2016
General Fund
Recruitment - AS
Occupational Health Centers of Califorr
152.00
Page 34 of 41
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
234465
09/14/2016
General Fund
Office Supplies - Police
Office Depot
234465
09/14/2016
General Fund
Office Supplies - SrC
Office Depot
234465
09/14/2016
General Fund
Office Supplies - CH
Office Depot
234465
09/14/2016
General Fund
Office Supplies - Police
Office Depot
234465
09/14/2016
General Fund
Office Supplies - Police
Office Depot
Check Total:
234466
09/14/2016
General Fund
Contract Secs - H Pool
OFFICE TEAM
234466
09/14/2016
General Fund
Contract Secs - B Pool
OFFICE TEAM
Check Total:
234467
09/14/2016
General Fund
Concession Purchases - SpC
Pepsi-Cola
Check Total
234468
09/14/2016
Water Utility Fund
Spec Dept Exp - Water
Power Industries
Check Total:
234469
09/14/2016
ISF - Fleet
Veh Repairs for PW -Fleet
Redwood Lock & Key
234469
09/14/2016
Water Utility Fund
Repairs & Maint Routine -Water
Redwood Lock & Key
Check Total:
234470
09/14/2016
General Fund
Repairs & Maint Routine -H Pool
Reliable Hardware & Steel Co.
234470
09/14/2016
General Fund
Spec Dept Exp - Streets
Reliable Hardware & Steel Co.
Check Total:
234471
09/14/2016
Recycled Water Capital Fund
RW -01 Recycled Water System Ex
RMC WATER & ENVIRONMENT
Check Total:
234472
09/14/2016
General Fund
Medications - AS
ROADRUNNER PHARMACY, INC
Check Total:
234473
09/14/2016
General Fund
Spec Dept Exp - Parks
Ross Recreation Equipment, Inc.
Check Total:
234474
09/14/2016
ISF - Fleet
Veh Repairs for Fire -Fleet
Santa Rosa Auto Parts
234474
09/14/2016
ISF - Fleet
Veh Repairs for Fire -Fleet
Santa Rosa Auto Parts
234474
09/14/2016
ISF - Fleet
Veh Repairs for Parks -Fleet
Santa Rosa Auto Parts
234474
09/14/2016
ISF - Fleet
Veh Repairs for Parks -Fleet
Santa Rosa Auto Parts
Page 35 of 41
Void
Amount
374.50
47.61
46.94
1,080.26
911.62
101.77
2,188.20
364.25
364.24
728.49
199.62
199.62
63.86
63.86
24.09
270.38
294.47
67.97
104.19
172.16
3,224.50
3,224.50
150.15
150.15
439.00
439.00
18.64
24.84
52.20
106.12
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
201.80
234475
09/14/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
SANTA ROSA BMW
31.55
234475
09/14/2016
ISF - Fleet
Veh Rep NonDeptmtl - Fleet
SANTA ROSA BMW
0.10
234475
09/14/2016
General Fund
Sales Tax Payable
SANTA ROSA BMW
-0.10
Check Total:
31.55
234476
09/14/2016
General Fund
Training & Travel - Police
Santa Rosa Junior College
473.00
Check Total:
473.00
234477
09/14/2016
General Fund
Uniforms - Police
Santa Rosa Uniform & Career Apparel
1,218.00
234477
09/14/2016
General Fund
Uniforms - Police
Santa Rosa Uniform & Career Apparel
1,179.94
234477
09/14/2016
General Fund
Uniforms - Police
Santa Rosa Uniform & Career Apparel
486.38
Check Total:
2,884.32
234478
09/14/2016
Water Utility Fund
SystemRepair - Water
Shamrock Materials
491.42
Check Total:
491.42
234479
09/14/2016
General Fund
Spec Dept Exp - Streets
Sherwin Williams
204.89
234479
09/14/2016
General Fund
Spec Dept Exp - Streets
Sherwin Williams
441.37
234479
09/14/2016
General Fund
Spec Dept Exp - Streets
Sherwin Williams
142.03
Check Total:
788.29
234480
09/14/2016
General Fund
Spec Dept Exp - H Pool
SIERRA CHEMICAL CO
1,336.13
234480
09/14/2016
General Fund
Spec Dept Exp - H Pool
SIERRA CHEMICAL CO
6.06
234480
09/14/2016
General Fund
Sales Tax Payable
SIERRA CHEMICAL CO
-6.06
Check Total:
1,336.13
234481
09/14/2016
City Veh Contr
Vehicles -Police - CVC
Silverado Avionics, Inc.
197.25
Check Total:
197.25
234482
09/14/2016
General Fund
Spec Dept Exp - Parks
Six Robblees' Inc.
196.61
Check Total:
196.61
234483
09/14/2016
General Fund
Spec Dept Exp - Streets
Soiland Co., Inc.
106.31
234483
09/14/2016
General Fund
Spec Dept Exp - Streets
Soiland Co., Inc.
0.49
234483
09/14/2016
General Fund
Sales Tax Payable
Soiland Co., Inc.
-0.49
Check Total,
106.31
234484
09/14/2016
Sewer Utility Fund
Water Conservation Measures
Sonoma County Water Agency
1,860.00
234484
09/14/2016
Sewer Utility Fund
Water Conservation Measures
Sonoma County Water Agency
10.50
Page 36 of 41
Check Number Check Date Fund Name
234484 09/14/2016 General Fund
234485
234486
234486
234486
234486
234486
234486
234486
234486
234486
234487
234487
234488
234489
234490
234490
234491
234492
234493
234493
09/14/2016 General Fund
09/14/2016
Water Utility Fund
09/14/2016
Water Utility Fund
09/14/2016
General Fund
09/14/2016
Water Utility Fund
09/14/2016
Water Utility Fund
09/14/2016
General Fund
09/14/2016
Water Utility Fund
09/14/2016
Water Utility Fund
09/14/2016
General Fund
09/14/2016 General Fund
09/14/2016 General Fund
Account Name
Sales Tax Payable
Meetings & Travel - ED
SystemRepair - Water
SystemRepair - Water
Sales Tax Payable
SystemRepair - Water
SystemRepair - Water
Sales Tax Payable
SystemRepair - Water
SystemRepair - Water
Sales Tax Payable
Advertising - PAC
Advertising - Productions
09/14/2016 ISF - Information Technology Softwr License & Maint - IT
09/14/2016 Capital Projects Fund TR -99 RPX Rehab Ph 2
09/14/2016 Water Capital Project Fund WA -28 Water Meter Installtin
09/14/2016 Water Utility Fund Equipment < $5K - Water
09/14/2016 General Fund Contract Svcs - Police
09/14/2016 General Fund Aflac Payable
09/14/2016 General Fund Court Order Payable
09/14/2016 General Fund Court Order Payable
Page 37 of 41
Vendor Name
Sonoma County Water Agency
Check Total:
Sonoma Mountain Business Cluster
Check Total:
Syar Industries, Inc.
Syar Industries, Inc.
Syar Industries, Inc.
Syar Industries, Inc.
Syar Industries, Inc.
Syar Industries, Inc.
Syar Industries, Inc.
Syar Industries, Inc.
Syar Industries, Inc.
Check Total:
Kim Taylor
Kim Taylor
Check Total:
Vision Internet Providers, Inc.
Check Total:
W -Trans
Check Total:
Wyatt Irrigation Co.
Wyatt Irrigation Co.
Check Total:
Yarbrough Bros. Towing, Inc.
Check Total:
AFLAC
Check Total:
CA FRANCHISE TAX BOARD
CA FRANCHISE TAX BOARD
Check Total:
Void
Amount
-10.50
1,860.00
1,000.00
1,000.00
419.98
1.94
-1.94
350.63
1.62
-1.62
108.95
0.51
-0.51
879.56
400.00
800.00
1,200.00
281.40
281.40
50.00
50.00
811.25
163.35
974.60
125.00
125.00
1,662.28
1,662.28
484.02
317.52
801.54
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
234494
09/14/2016
General Fund
HSABank Payable
HSA Bank
1,113.00
Check Total:
1,1 13.00
234495
09/14/2016
General Fund
Kaiser W/H Payable
KAISER HEALTH PLAN INC
104,1 18.91
234495
09/14/2016
General Fund
Kaiser W/H Payable
KAISER HEALTH PLAN INC
15,905.85
234495
09/14/2016
General Fund
Kaiser W/H Payable
KAISER HEALTH PLAN INC
28,140.54
234495
09/14/2016
General Fund
Kaiser Hlth Ins - Retiree Med
KAISER HEALTH PLAN INC
1,392.24
234495
09/14/2016
General Fund
Kaiser Hlth Ins - Retiree Med
KAISER HEALTH PLAN INC
16,544.01
Check Total:
166,101.55
234496
09/14/2016
General Fund
Prepaid Legal Services
Legal Shield
67.75
Check Total:
67.75
234497
09/14/2016
General Fund
PORAC LTD Payable
MYERS-STEVENS & CO, INC
1,505.00
Check Total:
1,505.00
234498
09/14/2016
General Fund
Def Comp Payable-Gw
Nationwide Retirement Solutions
1,959.90
Check Total:
1,959.90
234499
09/14/2016
General Fund
Def Comp Payable-Gw
Nationwide Retirement Solutions
2,940.84
234499
09/14/2016
General Fund
Def Comp Payable-Gw
Nationwide Retirement Solutions
1,575.00
Check Total:
4,515.84
234500
09/14/2016
General Fund
REMIF Health Ins Payable
Redwood Empire Municipal Insurance 1
34,198.00
234500
09/14/2016
General Fund
REMIF Health Ins -Retiree Med
Redwood Empire Municipal Insurance 1
41,294.00
Check Total:
75,492.00
234501
09/14/2016
General Fund
Scope Dues Payable
SEIU Local 1021
1,204.57
Check Total:
1,204.57
234502
09/14/2016
General Fund
United Way Payable
United Way
43.26
Check Total:
43.26
234503
09/14/2016
General Fund
Eye Care/VSP/Payables
Vision Service Plan - (CA)
1,289.75
234503
09/14/2016
General Fund
Eye Care - Retiree Med
Vision Service Plan - (CA)
698.00
234503
09/14/2016
General Fund
Eye Care/VSP/Payables
Vision Service Plan - (CA)
506.60
234503
09/14/2016
General Fund
Eye Care - Retiree Med
Vision Service Plan - (CA)
8940
234503
09/14/2016
General Fund
Eye Care - Retiree Med
Vision Service Plan - (CA)
89.40
234503
09/14/2016
General Fund
Eye Care - Retiree Med
Vision Service Plan - (CA)
509.32
Check Total:
3,182.47
Page 38 of 41
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
234504
09/15/2016
General Fund
Telephone - PW
AT&T
39.37
234504
09/15/2016
ISF - Information Technology
Telephone - IT
AT&T
39.37
234504
09/15/2016
General Fund
Telephone - PS Main Station
AT&T
20.62
234504
09/15/2016
General Fund
Telephone - PAC
AT&T
20.62
234504
09/15/2016
General Fund
Telephone - SpC
AT&T
76.92
234504
09/15/2016
General Fund
Telephone - AS Bldg
AT&T
39.52
234504
09/15/2016
General Fund
Telephone - PS Bldg -South
AT&T
39.47
Check Total:
275.89
234505
09/15/2016
General Fund
Gas & Oil - DS
Jay Bradford
10.00
Check Total:
10.00
234506
09/15/2016
General Fund
Nicholis Brys
65.00
Check Total:
65.00
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
35.04
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser,
36.61
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
13.95
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
38.71
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
37.34
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
3488
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
43.75
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
2678
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
37.63
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
16.65
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
14.45
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
17.17
234507
09/15/2016
General Fund
Gas & Oil - Police
Chevron and Texaco Business Card Ser
34.35
Check Total:
387.31
234508
09/15/2016
General Fund
Telephone - SpC
Comcast
19.54
Check Total:
19.54
234509
09/15/2016
General Fund
Telephone - SrC
Comcast
51.07
Check Total:
51.07
234510
09/15/2016
General Fund
POST Training & Travel -Police
TARA DOUGLAS
270.00
Check Total;
270.00
234511
09/15/2016
State Asset Forfeiture SRF
Contract Svcs - SAF P/S
First Capital Auction Inc
185.00
Page 39 of 41
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
234512
09/15/2016
General Fund
Contract Svcs - RPCC
Gary Zane Friedman
Check Total:
234513
09/15/2016
Water Utility Fund
Transfer to 2005A Water DS
Hawkins Delafield & Wood, LLP
234513
09/15/2016
2005A CSCDA Wtr Rev Bonds
Transfer fr Water Ops
Hawkins Delafield & Wood, LLP
234513
09/15/2016
2005A CSCDA Wtr Rev Bonds
2005A/ Trustee & Arb Fees
Hawkins Delafield & Wood, LLP
Check Total:
234514
09/15/2016
Water Utility Fund
License Permit & Fees - Water
Colleen Heilman
Check Total:
234515
09/15/2016
General Fund
Rec L1 Liability Ins Clearing
HUB International
234515
09/15/2016
General Fund
Rp Community - RPCC
HUB International
Check Total:
234516
09/15/2016
General Fund
Training & Travel - Fire
Hyatt Regency Orange County
Check Total:
234517
09/15/2016
General Fund
POST Training & Travel -Police
JON KEMPF
Check Total:
234518
09/15/2016
General Fund
Nicolas LaBonte
Check Total:
234519
09/15/2016
General Fund
Contract Svcs - SpC
Diane Micheli
Check Total:
234520
09/15/2016
General Fund
Training & Travel - Fire
Nargiza Rakhimi
Check Total:
234521
09/15/2016
General Fund
Spec Dept Exp - PW
Office Depot
Check Total:
234522
09/15/2016
General Fund
PG&E - Parks
Pacific Gas & Electric
Check Total:
234523
09/15/2016
General Fund
Contract Svcs - SrC
Simple Office Solutions
Page 40 of 41
Void
Amount
185.00
663.00
663.00
1,800.00
-1,800.00
1,800.00
1,800.00
70.00
70.00
2,130.00
-448.06
1,681.94
526.65
526.65
270.00
270.00
65.00
65.00
158.00
158.00
90.00
90.00
113.97
113.97
69.41
69.41
174.00
Check Number Check Date Fund Name
234524 09/15/2016 General Fund
234525 09/15/2016 General Fund
AP -Checks for Approval (9/20/2016 - 3:38 PM)
Account Name
POST Training & Travel -Police
Training & Travel - Fire
Page 41 of 41
Vendor Name
Check Total:
SSDTTF
Check Total:
Xerox Government Systems LLC
Check Total:
Report Total;
Void
Amount
174.00
906.00
906.00
1,100.00
1,100.00
2,650,904.73
Page 41
SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
September 27, 2016
Check Number: 234246 $ 2,479.50
Dated: September 7, 2016 - September 20, 2016
TOTAL $ 2,479.50
Accounts Payable
Checks for Approval _
iy 4�
User: gburke
Printed: 9/20/2016 - 3:3 8 PM CAL [} Fl 1
Vendor Name Void Amount
Account Name
Check Number Check Date Fund Name 2,479.50
234246 09/07/2016 Successor Agency to the CDC RSA/Trans Out to 2003 LRRB DS Union Bank Trust DepartChecTotal: Fees 2,479.50
AP -Checks for Approval (9/20/2016 - 3:38 PM)
Page 1 of 1
Report Total:
2,479.50
�L,JJN r pAR,V
.� Mission Statement
� sz "We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
CAL lF6 AK''P
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 27, 2016
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Vanessa Marin, Senior Engineering Technician
ITEM NO. 6C1
Agenda Title: Authorize the City Manager to Execute a Master Services Agreement with
CHS Consulting Group
RECOMMENDED ACTION: Approve a resolution authorizing the City Manager to execute a
Master Services Agreement with CHS Consulting Group
BACKGROUND: Staff often requires assistance from municipal engineering firms, design
service firms, and specialty consulting firms. These consultants are retained for three main
reasons:
• To supplement staffing,
• To provide replacement staffing, and
• To provide knowledge in areas of specialized expertise
Due to the current and projected staff workload, there is a need to call on outside consultants to
assist in private and public projects for design, construction management, consulting, and other
services as needed. To keep City projects on track and development moving forward, it is
important to have access to consulting resources when the resources can be used in a cost-
effective manner. Also, having a consultant available for on-call services can support staff when
there are several projects to manage and additional project oversight is required. Also, staff
sometimes needs assistance from specialists with a detailed level of expertise when designing
municipal projects and completing the technical studies required for the City of Rohnert Park.
When this occurs, staff recommends hiring a consultant with expertise in this field.
Since 2004, staff has used "Master Services Agreements" to streamline the process of accessing
consultant resources. The Master Services Agreements outline the major terms of the business
relationship between the consultant and the City, including insurance and indemnification
requirements. Work on specific projects is then authorized by a one-page "Task Order" which
authorizes project -specific scopes and budgets. The form of Master Service Agreement was most
recently updated in late 2015 and staff have been working to transition existing and new
consultants into the new form of agreement.
ANALYSIS: Staff is proposing a new Master Services Agreement with CHS Consulting Group,
a local consultant that provides traffic engineering services. Staff currently has access to two
specialized traffic engineering firms, only one of which has a local office. The City's current
work load, which includes development review, capital improvement projects and operational
support, is at times more than these two firms can manage in a timely fashion. By extending a
ITEM NO. 6C 1
Master Services Agreement to CHS, staff will have access to additional resources and will have
the ability to compare technical qualifications and project approach amongst consultants, which
can result in better value for the City.
In alignment with the purchasing policy, staff will use a Request for Qualification (RFQ) process
to award task orders, unless a particular consultant provides a unique expertise or experience that
supports a "sole source" agreement. The RFQ process allows staff to compare scope and level of
effort between consultants and secure the best value for the City.
STRATEGIC PLAN ALIGNMENT: By establishing Master Services Agreements with
frequently used consultants, the City is ensuring the effective delivery of public services and
aligning with Goal C of the Strategic Plan. Staff will also be able to better assist major planned
developments by utilizing these consultants, which aligns with Goal D of the Strategic Plan.
OPTIONS CONSIDERED: There are two options that the City can choose from:
1. The option recommended by staff is to award the Master Services Agreement to CHS
Consulting Group. This will add them to the pool of consultants for staff to choose from.
The Master Services Agreements still allow for competition among consultants due to the
overlap in the consultant services provided and the use of the RFQ process for project -
specific assignments.
2. The alternative option, which is not recommended by staff, is to not award the Master
Services Agreement per staff recommendation. This would limit staff's access to traffic
engineering expertise and/or require individual consultant services agreements for
specific projects. Both options would result in less efficient project execution and less
timely response to developer and operational needs.
FISCAL IMPACT/FUNDING SOURCE: The Master Services Agreement would potentially
commit $15,000 for consulting work with a written notice to proceed from the City. Additional
contract authority for each consultant can only be committed through a separate task order.
Development Services' Fiscal Year 2016-17 budget includes approximately $700,000 for
contractual services, some of which will be executed under the proposed Master Services
Agreement. Task order work is placed into Capital Improvement Project budgets or billed to
developers, which results in no impacts to the General Fund. Prior to issuing a task order, staff
will ensure that funds are allocated in the appropriate project's budget or seek budget
amendments as appropriate.
Department Head Approval Date: 09/07/2016
Finance Director Approval Date: 09/06/2016
City Attorney Approval Date: 09/06/2016
City Manager Approval Date: 09/21/2016
Attachments (list in packet assembly order):
1. Resolution Authorizing the City Manager to Execute a Master Services Agreement
with CHS Consulting Group
2. Master Services Agreement Signed By CHS Consulting Group
3. CHS Consulting Group Scope & Rates
2
RESOLUTION NO. 2016-97
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE A MASTER SERVICES
AGREEMENT WITH CHS CONSULTING GROUP FOR TRAFFIC ENGINEERING,
DESIGN AND ANALYSIS SERVICES AS NEEDED
WHEREAS; the City desires assistance from municipal engineering firms, design
service firms, and specialty consulting firms; and
WHEREAS, staff hires consultants to supplement staffing, to provide replacement
staffing, and to provide knowledge in areas where staff require additional expertise; and
WHEREAS, there is a need to call on outside consultants to assist in various private and
public projects for design, construction management, consulting, and other services as needed;
and
WHEREAS, CHS Consulting Group has demonstrated expertise in the provision of
consulting services including traffic engineering, design and analysis services; and
WHEREAS, CHS Consulting Group has demonstrated knowledge of the City's
procedures as well as quality design signs; and
WHEREAS, the City wishes to establish a Master Services Agreement with CHS
Consulting Group to ensure it has access to this expertise when the need arises; and
WHEREAS, specific assignments under this Master Services Agreement will be
awarded consistent with the City's purchasing policy.
WHEREAS, assignments exceeding the amount that can be directed under the Master
Services Agreement will be issued through Task Orders; and
WHEREAS, whether working under these Master Agreements or a Task Order, the
services shall not commence without a written notice to proceed from the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the Master Services Agreement, which is attached hereto, incorporated herein by
reference and included as Attachment A, is hereby approved, subject to minor modifications by
the City Manager or City Attorney.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby authorize the City Manager to execute a Master Services Agreement by and between
CHS Consulting Group, a California Corporation, and the City of Rohnert Park, a municipal
corporation, for traffic engineering, design, analysis, consulting, and other services as needed.
DULY AND REGULARLY ADOPTED this 27th day of September, 2016.
CITY OF ROHNERT PARK
Gina Belforte, Mayor
ATTEST:
Caitlin Saldanha, Deputy City Clerk
Attachments: Attachment "A"
AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
(2)
2016-97
MASTER AGREEMENT FOR CONSULTANT SERVICES
This MASTER AGREEMENT FOR CONSULTANT SERVICES ("Agreement") is
entered into as of the of 1 , by and between the City of
Rohnert Park ("City"), a California municipal corporation, and CHS Consulting Group
("Consultant"), a California Corporation, with reference to the following facts, understandings
and intentions.
Recitals
WHEREAS, City desires to obtain services listed in Exhibit A; and
WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to
provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this -Agreement to provide the
services described in Section 3 of this Agreement, subject to the terms and conditions of this
Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. Incorporation of Recitals. The recitals and all defined terms set forth above are
hereby incorporated into this Agreement as if set forth herein in full.
2. Project Coordination. Authorized representatives shall represent City and
Consultant in all matters pertaining to this Agreement.
A. Com. The City Manager or his/her designee shall represent City
for all purposes under this Agreement, except where approval for the City is specifically required
by the City Council. The Senior Engineering Technician is hereby designated as the project
manager ("Project Manager"). The Project Manager shall supervise the progress and execution
of this Agreement.
B. Consultant. The Consultant shall assign Frank Penry to have
overall responsibility for the progress and execution of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals
as City may determine from time to time, Consultant shall perform the type of services generally
set out in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference.
Consultant shall be assigned to provide particular services pursuant to the requirements of a task
order that has been issued in conformance with the City's Purchasing Policy ("Task Order")
executed by Consultant and City.
Page I of 19
OAK #4844-6469-8375 v103
B. Time of Performance. The services of Consultant are to
commence upon receipt of a written notice to proceed from City, but in no event prior to
receiving a fully executed agreement from City and obtaining and delivering the required
insurance coverage, and satisfactory evidence thereof, to City. Consultant shall perform its
services in accordance with the schedule attached to the Task Order. Any changes to these dates
in either this Section 3 or the Task Order shall be approved in writing by the Project Manager.
C. Standard of Quality. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be performed 1) with due diligence, using its best efforts
to perform and coordinate all activities in a timely manner; 2) in accordance with all applicable
legal requirements; and 3) with the standard of quality ordinarily to be expected of competent
professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all
errors made in the provision of services under this Agreement. In the event that Consultant fail
to make such correction in a timely manner, City may make the correction and charge the cost
thereof to Consultant.
4. Compensation and Method of Pam.
A. Compensation. The compensation to be paid to Consultant,
including both payment for professional services and reimbursable expenses, shall: (1) for
services provided directly under this Agreement be at the rate and schedules more particularly
described in Exhibit B, attached hereto and incorporated by this reference, or (2) for services
authorized by Task Orders, be at the rate and schedules specified by said Task Order. However,
in no event shall the amount City pays to Consultant for services provided directly under this
Agreement exceed fifteen thousand dollars ($15,000.00); nor shall the amount City pays to
Consultant for work done by Task Order exceed the total compensation specified by the Task
Order. City's obligation to pay compensation to Consultant as provided herein is contingent
upon Consultant's compliance with the terms and conditions of this Agreement and any
amendments thereto. Payment by City under this Agreement shall not be deemed a waiver of
unsatisfactory work, even if such defects were known to the City at the time of payment. City
shall pay Consultant as compensation in full for such services and expenses for the different
elements of the scope of work as follows:
B. Timing of Payment.
(1) Consultant shall submit itemized monthly statements for work
performed. All statements shall include adequate documentation
demonstrating work performed during the billing period and shall
conform to Federal Funding invoicing requirements, if applicable.
Except as otherwise provided herein, City shall make payment, in
full, within thirty (30) days after approval of the invoice by City.
(2) Payments due and payable to Consultant for current services must
be within the current budget and within an available, unexhausted
and unencumbered appropriation of the City. In the event the City
has not appropriated sufficient funds for payment of Consultant
Page 2of19
OAK #4344-6469-8375 v103
services beyond the current fiscal year, this Agreement shall cover
only those costs incurred up to the conclusion of the current fiscal
year; payment for additional work is conditional upon future City
appropriation.
C. Changes in Compensation. Consultant will not undertake any
work that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement
without prior written amendment to this Agreement. City shall have the right to amend the
Scope of Work within the Agreement by written notification to the Consultant. In such event,
the compensation and time of performance shall be subject to renegotiation upon written demand
of either party to the Agreement. Consultant shall not commence any work exceeding the Scope
of Work without prior written authorization from the City. Failure of the Consultant to secure
City's written authorization for extra or changed work shall constitute a waiver of any and all
right to adjustment in the contract price or time due, whether by way of compensation,
restitution, quantum meruit, etc. for work done without the appropriate City authorization.
D. Taxes. Consultant shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no
premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty
(40) hours per work week, or work performed during non-standard business hours, such as in the
evenings or on weekends. Consultant shall not receive a premium or enhanced pay for work
performed on a recognized holiday. Consultant shall not receive paid time off for days not
worked, whether it be in the form of sick leave, administrative leave, or for any other form of
absence.
F. Litigation Support. Consultant agrees to testify at City's request if
litigation is brought against City in connection with Consultant's work product. Unless the
action is brought by Consultant or is based upon Consultant's negligence, City will compensate
Consultant for the preparation and the testimony at Consultant's standard hourly rates, if
requested by City and not part of the litigation brought by City against Consultant.
5. Term. The term of this Agreement shall commence on the date of its execution
by both parties and shall continue in full force and effect until December 31, 2019, unless earlier
terminated in accordance with this Agreement. Notwithstanding the foregoing, this Agreement
may be extended for successive one-year term(s) upon mutual, written approval by the City
Manager or his/her designee and Consultant. Work authorized by a separate Task Order as
contemplated by this Agreement shall be performed in accordance with the schedule set forth in
the Task Order.
6. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if
Page 3 of 19
OAK #4844-6469-8375 v103
any, shall be subject to the Project Manager's inspection and approval. The inspection of such
work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
7. Ownership of Documents. Title, including the copyright and all intellectual
property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings,
descriptions, designs, data, photographs, reports and any other final work products compiled,
prepared or obtained by the Consultant under the Agreement shall be vested in City, none of
which shall be used in any manner whatsoever, by any person, firm, corporation, or agency
without the expressed written consent of the City. Consultant shall assume no responsibility for
the unintended use by others of such final work products which are not related to the scope of the
services described under this Agreement. Basic survey notes and sketches, charts, computations,
and other data prepared or obtained under the Agreement shall be made available, upon request,
to City without restriction or limitations on their use. Consultant may retain copies of the above-
described information but agrees not to disclose or discuss any information gathered, discussed
or generated in any way through this Agreement without the written permission of City during
the term of this Agreement, unless required by law.
8. Employment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for
services in connection with this Agreement without the prior written approval of the City.
9. Conflict of Interest.
A. Consultant covenants and represents that neither it, nor any officer
or principal of its firm, has, or shall acquire any investment, income, business entity, interest in
real property, or other interest, directly or indirectly, which would conflict in any manner with
the interests of City, hinder Consultant's performance of services under this Agreement, or be
affected in any manner or degree by performance of Consultant's services hereunder. Consultant
further covenants that in the performance of the Agreement, no person having any such interest
shall be employed by it as an officer, employee, agent, or subcontractor without the express
written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the
appearance of any conflicts of interest, with the interests of the City in the performance of the
Agreement.
(1) Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(2) will conduct research and arrive at conclusions with respect to its
rendition of information, advice, recommendation, or counsel
independent of the control and direction of the City or of any City
official, other than normal contract monitoring; and
(3) possesses no authority with respect to any City decision beyond the
rendition of information, advice, recommendation, or counsel.
(2 Cal. Code Regs. § 18700(a)(2).)
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee or agent of the City shall be personally liable to
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Consultant or otherwise in the event of any default or breach of the City, or for any amount
which may become due to Consultant or any successor in interest, or for any obligations directly
or indirectly incurred under the terms of this Agreement. The City has no liability or
responsibility for any accident, loss, or damage to any work performed under this Agreement
whether prior to its completion or acceptance or otherwise.
11. Indemnity.
A. Indemnification. To the fullest extent permitted by law,
Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably
satisfactory to the City) and hold harmless City and any and all of its officers, officials,
employees, agents and volunteers ("Indemnified Parties") from and against any and all liability
(including liability for claims, demands, damages, obligations, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any
kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs,
interest, defense costs and expert witness fees) of any nature ("Liability"), whether actual,
alleged or threatened, which arise out of, pertain to, or relate to the performance or failure to
comply with this Agreement, regardless of any fault or alleged fault of the Indemnified Parties.
For design professionals (as that term is defined by statute) acting within the scope of their
professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense,
indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any
Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened,
which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of
the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended
fiom time to time.
The only exception to Consultant's responsibility to indemnify, protect, defend, and hold
hannless the Indemnified Parties from Liability is due to the active negligence or willful
misconduct of City or its elective or appointive boards, officers, agents and employees.
B. Scope of Obli ag tion. Consultant's duty to indemnify, protect,
defend and hold harmless as set forth in this Section 11 shall include the duty to defend (by
counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This
indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Consultant under worker's compensation, disability
or other employee benefit acts or the terms, applicability or limitations of any insurance held or
provided by Consultant and shall continue to bind the parties after termination/completion of this
agreement. This indemnification shall be regardless of and not in any way limited by the
insurance requirements of this contract. This indemnification is for the full period of time
allowed by law and shall survive the termination of this agreement. Consultant waives any and
all rights to express or implied indemnity against the Indemnified Parties concerning any
Liability of the Consultant arising out of or in connection with the Agreement or Consultant's
failure to comply with any of the terms of this Agreement.
Consultant's duty to indemnify, protect, defend and hold harmless as set forth in this Section 11
shall not be excused because of the Consultant's inability to evaluate Liability, or because the
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Consultant evaluates Liability and determines that the Consultant is not or may not be liable.
The Consultant must respond within thirty (30) calendar days to any tender by the City, unless
the time for responding has been extended by an authorized representative of the City in writing.
If the Consultant fails to timely accept such tender, in addition to any other remedies authorized
by law, as much of the money due or that may become due to the Consultant under this
Agreement as shall reasonably be considered necessary by the City may be retained by the City
until disposition has been made of the matter subject to tender, or until the Consultant accepts the
tender, whichever occurs first. Consultant agrees to fully reimburse all costs, including but not
limited to attorney's fees and costs and fees of litigation incurred by the City in responding to
matters prior to Consultant's acceptance of the tender.
12. Independent Contractor. It is expressly agreed that Consultant, in the
performance of the work and services agreed to be performed by Consultant, shall act as and be
an independent contractor and not an agent or employee of City and shall have responsibility for
and control over the details and means of providing its services under this Agreement.
Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation
and services necessary for the successful completion of the services under this Agreement. As
an independent contractor, Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it
may have to any such rights. Consultant, its officers, employees and agents shall not have any
power to bind or commit the City to any decision.
13. Compliance with Laws.
A. General. Consultant shall use the standard of care in its profession
to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. City is not
responsible or liable for Consultant's failure to comply with any or all of the requirements
contained in this paragraph or in this Agreement.
B. Workers' Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing perfonnance of the Agreement and at all times in the performance of the
Agreement.
C. Prevailing Wage. Consultant and Consultant's subconsultants (if
any) shall, to the extent required by the California Labor Code, pay not less than the latest
prevailing wage rates to workers and professionals as determined by the Director of Industrial
Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1,
Article 2. Copies of the applicable wage determination are on file at the City's office of the City
Clerk.
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D. Injury and Illness Prevention Program. Consultant certifies that it
is aware of and has complied with the provisions of California Labor Code § 6401.7, which
requires every employer to adopt a written injury and illness prevention program.
E. Business Licenses. Except as otherwise allowed by City in its sole
discretion, Consultant and all subconsultants shall have acquired, at Consultant's expense, a
business license from the City in accordance with Chapter 5.04 of the Rohnert Park Municipal
Code, prior to City's issuance of an authorization to proceed with the Services. Such license(s)
shall be kept valid throughout the term of this Agreement. City may withhold compensation
from Consultant until such time as Consultant complies with this section.
F. Waiver of Subrogation. Consultant and Consultant's insurance
company agree to waive all rights of subrogation against City, its officers, elected officials,
employees, agents and volunteers for losses paid under Consultant's workers' compensation
insurance policy which arise from the work performed by Consultant for City.
14. Confidential Information. All data, documents, discussions or other information
developed or received by or for Consultant in performance of this Agreement are confidential
and not to be disclosed to any person except as authorized by City, or as required by law.
15. Assignment; Subcontractors; Employ
A. Assi mg Hent. Consultant shall not assign, delegate, transfer, or
convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or
interest in or to the same or any part thereof without the City's prior written consent, which shall
be in the City's sole discretion. Any assignment without such approval shall be void and, at the
City's option, shall immediately cause this Agreement to terminate.
B. Subcontractors; Employ. Consultant shall be responsible for
employing or engaging all persons necessary to perform the services of Consultant hereunder.
No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors
are deemed to be employees of the Consultant, and Consultant agrees to be responsible for their
performance. Consultant shall give its personal attention to the fulfillment of the provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of
the Project Manager.
16. Insurance. Without limiting Consultant's indemnification provided herein,
Consultant shall, at its own expense, procure and maintain insurance that complies with the
requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated
by reference. Consultant shall upon thirty (30) days' notice comply with any changes in the
amounts and terms of insurance as may be required from time -to -time by City's risk manager.
17. Termination of Agreement; Default.
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A. This Agreement and all obligations hereunder may be terminated
at any time, with or without cause, by the City upon five (5) days' written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this
Agreement within the time and in the manner herein provided or otherwise violates any of the
terms of this Agreement, in addition to all other remedies provided by law, City may terminate
this Agreement immediately upon written notice. In such event, Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of the breach of the Agreement by
consultant.
C. In the event this Agreement is terminated by City without cause,
Consultant shall be entitled to any compensation owing to it hereunder up to the time of such
termination, it being understood that any payments are full compensation for services rendered
prior to the time of payment.
D. Upon termination of this Agreement with or without cause,
Consultant shall turn over to the City Manager immediately any and all copies of studies,
sketches, drawings, computations, and other data, whether or not completed, prepared by
Consultant or its subcontractors, if any, or given to Consultant or its subcontractors, if any, in
connection with this Agreement. Such materials shall become the permanent property of the
City. Consultant, however, shall not be liable for the City's use of incomplete materials nor for
the City's use of complete documents if used for other than the project contemplated by this
Agreement.
18. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as it deems necessary due to
unfavorable conditions or to the failure on the part of the Consultant to perform any provision of
this Agreement. Consultant will be paid for satisfactory services performed prior to the date of
suspension. During the period of suspension, Consultant shall not receive any payment for
services or expenses incurred by Consultant by reason of such suspension.
19. Merger; Amendment. This Agreement constitutes the complete and exclusive
statement of the agreement between City and Consultant and shall supersede all prior
negotiations, representations, or agreements, either written or oral. This document may be
amended only by written instrument, signed by both the City and Consultant. All provisions of
this Agreement are expressly made conditions.
20. Interpretation. This Agreement shall be interpreted as though it was a product of
a joint drafting effort and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
21. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the perfonnance thereof, the court in such litigation shall award reasonable costs
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and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
22. Time of the Essence. Time is of the essence of this Agreement. Upon receipt of a
written notice from City to proceed with work required by a Task Order, Consultant shall
immediately commence work to perform the services required by that Task Order according to
the time requirements set in the Task Order.
23. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth below. Either party
may change its address by notifying the other party of the change of address. Notice shall be
deemed communicated within 72 hours from the time of mailing if mailed as provided in this
section.
If to City: City Clerk
City of Rohnert Park - City Hall
130 Avram Avenue
Rohnert Park, CA 94928
Phone: 707-588-2225
Fax: 707-792-1876
Email: cityclerk@rpeity.org
If to Consultant:
24. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City and all documents and
records which demonstrate performance under this Agreement for a minimum period of three (3)
years, or for any longer period required by law, from the date of termination or completion of
this Agreement.
B. Any records or documents required to be maintained pursuant to
this Agreement shall be made available for inspection or audit, at any time during regular
business hours, upon written request by the City Attorney, City Auditor, City Manager, or a
designated representative of any of these officers. Copies of such documents shall be provided
to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually
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agreed upon, the records shall be available at Consultant's address indicated for receipt of notices
in this Agreement.
C. The City may, by written request by any of the above-named
officers, require that custody of the records be given to the City and that the records and
documents be maintained in the City Manager's office.
25. Agreement Binding. The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
26. Equal Employment Opportunity. Consultant is an equal opportunity employer
and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Consultant will not discriminate against any employee or applicant for
employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or
national origin. Consultant will take affirmative action to ensure that applicants are treated
during such employment without regard to race, religion, age, sex, creed, color, sexual
orientation, marital status, or national origin. Such action shall include, but shall not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. Consultant further agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
27. Non -Exclusive Agreement. This is a non-exclusive agreement. City reserves the
right to provide, and to retain other consultants to provide, services that are the same or similar to
the services described in this Agreement.
28. City Not Obligated to Third Parties. The City shall not be obligated or liable for
payment hereunder to any party other than Consultant.
29. Remedies/Waiver. No failure on the part of either party to exercise any term,
covenant, condition, right or remedy hereunder shall operate as a waiver of any other term,
covenant, condition, right or remedy that such party may have hereunder. All remedies
permitted or available under this Agreement, or at law or in equity, are cumulative and
alternative. As a condition precedent to commencing legal action involving a claim or dispute
against the City arising from this Agreement, the Consultant must present a written claim to City
in accordance with the Rohnert Park Municipal Code
30. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had not been contained
herein.
31. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
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A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements
32. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
33. News Releases/Interviews. All Consultant and subconsultant news releases,
media interviews, testimony at hearings and public comment shall be prohibited unless expressly
authorized by City.
34. Applicable Law; Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that a trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
35. Authority. Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party in accordance with its terms.
36. Statement of Economic Interest. If City determines Consultant comes within the
definition of Consultant under the Political Reform Act (Government Code §87100), Consultant
shall complete and file and shall require any other person doing work under this Agreement to
complete and file a "Statement of Economic Interest" with the Clerk of the City of Rohnert Park
disclosing Consultant and/or such other person's financial interests.
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first
above written.
CITY OF ROHNERT PARK
By:
City Manager
Date:
Per Resolution No. 20_ -_adopted by the Rohnert Park
City Council at its meeting of
OAK #4544-6469-5375 v103
CONSULT
By: _
Title:
Date:
CONSULTANT
By: _
Title:
Date:
Page 11 of 19
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
Page 12 of 19
OAK #4844-6469-8375 v103
EXHIBIT A
Scope of Work and Schedule of Performance
Exhibit A
OAK #4844-6469-8375 v103 Page 13 of 19
EXHIBIT B
Compensation
[to be inserted]
Exhibit B
OAK #4844-6469-8375 v103 Page 14 of 19
EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in
conformance with the requirements set forth below. Consultant will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here, Consultant
agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the
insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to City in excess of the limits and coverage required in this
agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the_ following types and amounts of insurance:
General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form
CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross
liability exclusion for claims or suits by one insured against another. Limits are subject to review but in
no event less than $2,000,000 (Two Million Dollars) per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 0001 including symbol 1 (Any Auto)
or the exact equivalent. Limits are subject to review, but in no event to be less than $2,000,000 (Two
Million Dollars) per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non -
owned auto endorsement to the general liability policy described above. If Consultant or Consultant's
employees will use personal autos in any way on this project, Consultant shall provide evidence of
personal auto liability coverage for each such person.
Workers Compensation on a state -approved policy form providing statutory benefits as required by law
with employer's liability limits no less than $1,000,000 (One Million Dollars) per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Any such coverage provided under
an umbrella liability policy shall include a drop down provision providing primary coverage above a
maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy
limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not
requiring actual payment by the insured first. There shall be no cross liability exclusion precluding
coverage for claims or suits by one insured against another. Coverage shall be applicable to City for
injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required herein. Limits
are subject to review but in no event less than $2,000,000 (Two Million Dollars) per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form
coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered
Professional Services" as designated in the policy must specifically include work performed under this
agreement. The policy limit shall be no less than $1,000,000 (One Million Dollars) per claim and in the
aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the
insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Exhibit C
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Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers
in the state of California and with an A.M. Best's rating of A- or better and a minimum financial size VII
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City
agree to the following with respect to insurance provided by Consultant.
1. Consultant agrees to have its insurer endorse the third party general liability coverage required
herein to include as additional insureds the City, its officers, elected officials, employees, agents,
and volunteers using standard ISO endorsement No. CG 20 10 or an approved equivalent. If
completed operations coverage is excluded, the policy must be endorsed to include such coverage.
Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant,
or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss.
Consultant agrees to waive subrogation rights against City regardless of the applicability of any
insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. The worker's compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
elected officials, employees, agents, and volunteers for losses paid under the terms of this policy
which arise from the work performed by the named insured for the City.
4. All insurance coverage and limits provided by Contractor and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this
Agreement or any other agreement relating to the City or its operations limits the application of
such insurance coverage.
5. None of the coverages required herein will be in compliance with these requirements if they include
any limiting endorsement of any kind that has not been first submitted to City and approved of in
writing.
6. No liability policy shall contain any provision or definition that would serve to eliminate so-called
"third party action over" claims, including any exclusion for bodily injury to an employee of the
insured or of any contractor or subcontractor.
7. All coverage types and limits required are subject to approval, modification and additional
requirements by the City, as the need arises. Consultant shall not make any reductions in scope of
coverage (e.g. elimination of contractual liability or reduction of discovery period) that may
affect City's protection without City's prior written consent.
8. Proof of compliance with these insurance requirements, consisting of certificates of insurance
evidencing all of the coverages required and an additional insured endorsement to Consultant's
general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the event such insurance is
canceled at any time and no replacement coverage is provided, City has the right, but not the duty,
to obtain any insurance it deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by
Consultant or deducted from sums due Consultant, at City option.
Exhibit C
OAK #48446469-8375 v103
Page 16 of 19
9. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of
coverage. Consultant agrees to require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes
no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the
requirements of the certificate.
10. It is acknowledged by the parties of this agreement that all insurance coverage required to be
provided by Consultant or any subcontractor, is intended to apply first and on a primary,
noncontributing basis in relation to any other insurance or self insurance available to City.
11. Consultant agrees to ensure that subcontractors, and any other party involved with the project who
is brought onto or involved in the project by Consultant, provide the same minimum insurance
coverage required of Consultant. Consultant agrees to monitor and review all such coverage and
assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for review.
12. Consultant agrees not to self -insure or to use any self-insured retentions or deductibles on any
portion of the insurance required herein and further agrees that it will not allow any contractor,
subcontractor, Architect, Engineer or other entity or person in any way involved in the performance
of work on the project contemplated by this agreement to self -insure its obligations to City. If
Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or self-insured retention,
substitution of other coverage, or other solutions.
13. The City reserves the right at any time during the term of the contract to change the amounts and
types of insurance required by giving the Consultant ninety (90) days advance written notice of
such change. If such change results in substantial additional cost to the Consultant, the City will
negotiate additional compensation proportional to the increased benefit to City.
14. For purposes of applying insurance coverage only, this Agreement will be deemed to have been
executed immediately upon any party hereto taking any steps that can be deemed to be in
furtherance of or towards performance of this Agreement.
15. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other regard.
16. Consultant will renew the required coverage annually as long as City, or its employees or agents
face an exposure from operations of any type pursuant to this agreement. This obligation applies
whether or not the agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
17. Consultant shall provide proof that policies of insurance required herein expiring during the term of
this Agreement have been renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A
coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate
of insurance and/or additional insured endorsement as required in these specifications applicable to
Exhibit C
OAK #4844-6469-8375 v103 Page 17 of 19
the renewing or new coverage must be provided to City within five days of the expiration of the
coverages.
18. The provisions of any workers' compensation or similar act will not limit the obligations of
Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity
defenses under such laws with respect to City, its officers, elected officials, employees, agents, and
volunteers.
19. Requirements of specific coverage features or limits contained in this section are not intended as
limitations on coverage, limits or other requirements nor as a waiver of any coverage normally
provided by any given policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party or insured to be
limiting or all-inclusive.
20. These insurance requirements are intended to be separate and distinct from any other provision in
this agreement and are intended by the parties here to be interpreted as such.
21. The requirements in this Section supersede all other sections and provisions of this Agreement to
the extent that any other section or provision conflicts with or impairs the provisions of this Section.
22. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any
way with the project reserves the right to charge City or Consultant for the cost of additional
insurance coverage required by this agreement. Any such provisions are to be deleted with
reference to City. It is not the intent of City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against City for payment of premiums or other
amounts with respect thereto.
23. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant
arising out of the work performed under this agreement. City assumes no obligation or liability by
such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims
if they are likely to involve City.
Exhibit C
OAK #4844-6469-8375 003 Mage 18 of 19
CERTIFICATE OF LIABILITY INSURANCE
FDATE(MM/DDNYYY)
1/21/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER Risk Strate les Company
g p y
2040 Main Street, Suite 450
Irvine, CA 92614
www.risk-strategies.com CA DOI License No. OF06675
CONTACT
NAME: Risk Strategies Company
PHONE FAX
g49-242-9240 /C No:
E-MAIL
ADDRESS: S oun risk-Strate ies.com
INSURERS AFFORDING COVERAGE
NAIC #
INSURERA: Travelers Indemnity Co. of CT
25682
INSURED
CHS Consulting Group
220 Montgomery St., Ste 346
San Francisco CA 94104
INSURER 13: Hartford Insurance Co. of the Midwest
37478
INSURER C: Continental Casualty Co.
20443
INSURER D : Travelers Property Casualty Co. of America
25674
INSURER E:
✓ Contractual Llab.
INSURER F
\ uv CMNUEJ t.l w 11F11 :n I t NI lmmFw 7Q�17/1f\OG !1C\/ICIA�1 �111111tr'frl'9-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOWHAVEBEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCEPOLICY
ADDL
SUBRPOICY
NUMBER
EFF
MMLDD/YYYY
MM/DD/YYYY
LIMITS
A
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE \/ OCCUR
\/
✓
6806D39834A
9/15/2015
9/15/2016
EACH OCCURRENCE $ $2,000,000
DAMAGE TO RENTED
PREMISES Ea occurrence $ $1,000,000
MED EXP (Any one person) $ $10,000
✓ Contractual Llab.
PERSONAL & ADV INJURY $ $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY ❑✓ JECOT- LOC
GENERAL AGGREGATE $ $4,000,000
PRODUCTS - COMP/OP AGG $ $4,000,000
$
OTHER:
A
AUTOMOBILE
LIABILITY
6806D39834A
9/15/2015
9/15/2016
Ea aBINEDtSINGLE LIMIT $ $2,000,000
BODILY INJURY (Per person) $
ANY AUTO
ALL OWNED SCTOS HEDULED
AUTOS AU
BODILY INJURY (Per accident) $
HIRED AUTOS NON -OWNED
✓ AUTOS
✓
PROPERTYDAMAGE
Per accident $
D
\/
UMBRELLA LIAB
\/
OCCUR
CUPOE078837
9/15/2015
9/15/2016
EACH OCCURRENCE $ $5,000,000
AGGREGATE $ $5,000,000
EXCESS LIAB
CLAIMS -MADE
DED I ✓ I RETENTION $0
$
B
WORKERS COMPENSATION72WECPI0806
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICERNEMBER EXCLUDED? ❑
N / A
✓
9/1/2015
9/1/2016
PER OTH-
✓ STATUTE ER
E.L. E $1000000—
EACH ACCIDENT $ ,,
E.L. DISEASE - EA EMPLOYEE $ $1,000,000
(Mandatory in NH)
If yes, describe under
E.L. DISEASE - POLICY LIMIT $ $1,000,000
DESCRIPTION OF OPERATIONS below
C
Professional Liability
MCH254037523
10/18/2015
10/18/2016
Per Claim: $2,000,000
Aggregate: $2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required)
Projects as on file with the insured including but not limited to Master Agreement for Consultant Services.
City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are named as additional insureds and primary/non-contributory
clause applies to the general liability policy and a waiver of subrogation applies to the general liability and work comp policies -
see attached endorsements. Umbrella Liability follows form to the general liability and employer's liability policies.
The non -owned and hired auto liability limit is subject to the general liability per occurrence limit.
City of Rohnert Park
130 Avram Ave.
Rohnert Park CA 94928
t ANI.tLLA I IUN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Michael Christian
U 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
28230085 1 15-16 GL-HNOA-UL-WC-PL I Sherry Young 1 1/21/2016 2:08:44 PM (PST) I Page 1 of 4
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the r and a
duly authorized representative of the firm of 1AMA 0A
whose address is t/iQ.- 'e -S- -'et
and that
neither I nor the above firm I here repre nt has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to
secure this Agreement.
b) Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
C) Paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
n
Date Signature
1257802v1A 80078/0012 Page 19 of 19
OAK #4844-6469-3375 v103
i$ Consulting Group
January 27, 2016
Vanessa Marin, PE
Senior Engineering Technician
City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94928
Our Ref: 15-XXXX
Re: Proposal for On -Call Traffic Engineering Services — Rohnert Park, California
Dear Vanessa:
CHS Consulting Group is excited with this opportunity to assist the City of Rohnert Park with Traffic
Engineering Services for Various Traffic Concerns; we see this as a unique opportunity to illustrate the
strength of CHS in a familiar setting. As you may be aware, I've provided On -Call Traffic Engineering
Services to the City in the past, as well I've worked on a variety of the City's Capital Projects. While these
services were provided under my previous employer, my familiarity with the City and experience
collaborating with City staff, merchants, and residents remains; to ensure that the City is receiving the
highest level of coordination and service. This proposal is based on my previous projects for the City, past
experience on similarly projects, and our conversations on this assignment. Highlights of our tailored
proposal are summarized below for your consideration:
Our Project Manager will also serve as Senior Traffic Engineer to provide superior effectiveness,
Our organizational structure is compact and in-house oriented to provide efficiency,
Our team is familiar with City design and construction standards,
Our technical expertise and tailored approach to each task will ensure value in our service,
Our team has the capacity to perform the work in a timely manner and exceed your expectations,
Our team has a solid project approach to improve safety and connectivity throughout the City,
Our team has experience in addressing design challenges through innovative solutions, and
Our proven ability to work effectively with City Staff over several years and projects.
CHS recognizes this opportunity as much more than traffic engineering services. Understanding that
Rohnert Park is a unique place with very special attributes, CHS will approach each task with technical
experience and local knowledge. CHS brings the City of Rohnert Park a highly reputable traffic
engineering firm experienced and able to provide quality designs and exceptional service, on time and on
budget - every time.
For this assignment I will serve as the Project Manager, and we have the ability to add staff and various
services for traffic volumes and count surveys, as required. This scope includes scope language for
various on-call traffic engineering services and a schedule our current rates. On -Call services are
discussed within the scope as relating to general approach and responsiveness.
In addition to myself, CHS has various other staff members that have provided traffic engineering support
to the City in the past. Tobin Bonnell, will serve as Project Engineer for this assignment. Tobin recently
worked with City Staff on the Street Smart Project, and Snyder Lane Widening Improvements.
13 )A Stony Circle, Santa Rosa, CA 95401 T 707 595 3561 F 415 392 9788 www.chsconsulting.net
i$ Consulting Group
Project Understanding
As understood from the our previous work, conversations and experience, we understand that the City of
Rohnert Park seeks assistance with the traffic analysis, design, and engineering judgment for various
concern areas around the City; potentially including the review plans, studies, analysis, and evaluation of
circulation changes, written reports and presentations to various boards, councils, or citizen groups, and
develop various traffic control schemes related to neighborhood or resident complaints. As part of the
traffic engineering services, coordination between with the City and resident stakeholders is expected to
address specific neighborhood, Council, or general public concerns; which may include pedestrian safety,
cyclist facilities, roadway alignment, and travel speeds.
We understand specific traffic engineering tasks could include:
Review of traffic control plans,
Preparation of Traffic and Engineering Speed Surveys,
Evaluate sight distance, and recommend mitigation measures,
Recommend pedestrian or bicycle safety and circulation improvements,
Recommend striping modifications to accommodate changes in circulation,
Perform analytical tasks, including traffic data collection and data synthesis,
Perform traffic engineering and capacity analysis of roadway networks,
Prepare written reports, memorandums, and presentations of project findings, and
Make professional presentations to boards, commissions, and the public.
These are services that CHS provides, or has provided in a number
Further, we understand that budgetary and time constraints should be considered in an effort to create
fiscally responsive solutions to address citizen and safety concerns.
As a licensed Traffic Engineer, I have extensive experience in the preparation of rational and defensible
Engineering & Traffic Surveys throughout California. From my previous work efforts for the City, I hope
I've expressed my depth of technical traffic engineering analysis and design, and have proved I am
capable of relating to these concepts to the public, or other non-technical stakeholders. Based on the
above understanding of the assignments, we propose to provide the following professional engineering
services:
Professional Engineering Services
1) Coordination and Preparation of Engineering & Traffic Surveys — CHS will coordinate, review,
and prepare final Engineering & Traffic Surveys for the justification and posting of speed limits on
those roadways required by the City, approximately 46 segments in total. Recommendations will be
in conformance with the CA MUTCD and CVC (40802) and based on previous City provided speed
surveys, traffic volumes, sight conditions, and collision data.
Meetings: Project Kick-off/Coordination Meeting
Deliverables: Engineering & Traffic Surveys. (Submitted electronically)
2) On -Call Traffic Engineering Services —
a) Project Start- Up, Management, and Coordination — CHS will be available to schedule and
attend initial or regular coordination meetings with the City staff, as needed.
Meetings: Project Start -Up Meeting, As Needed Coordination Meetings
Deliverables: Meeting Minutes and Monthly Progress Reports. (Submitted electronically)
i$ Consulting Group
b) Consultant Engineering Support, As -Needed — CHS will coordinate with a City Staff for
communication, review, and analysis, or a specific action, as needed. CHS staff will be timely and
prepared for the coordination with Staff and or the Public, and be available for meetings and
coordination with other divisions or departments. As with other On -Call scope development, there
is no one specific scope for this effort, however CHS knows that communication and follow up is
key success.
c) Timeliness and Responsiveness — CHS is a traffic engineering and transportation planning
consulting firm with professionals ready to serve the City of Rohnert Park. Because of this
specific expertise we will be able to staff tasks or projects being considered in a timely manner.
As part of this on-call services contract, our Project Manager will serve as the point of contact,
review with the City the needed services, direct, and or delegate staffing to complete the project
within the City's timeframe, and with fiscal accountability. Through our firsthand experience with
the City, and other agencies, the following will allow us to respond to requests in a timely manner:
(1) Knowledgeable/active single point of contact;
(2) Project Tracking Spreadsheet and Database;
(3) Flexible Services (invoicing tailored to City PM's, plan preparation methods, etc.).
Based upon feedback from our clients, our responsiveness and customer service has been a key
benefit of our services. To that end, our commitment to the City on assignments from this contract
includes the following proposed response times for typical activities and tasks:
Telephone Calls
Emails
Letters
1 Business Day
1 Business Day
1 Week
4 Requests for Information 2 Business Days
d) Tracking of Assignment — CHS provides on-call services for several communities; as such we
have established protocols for tracking resident concerns, development review, and specific
project tasks.
Our general approach to tracking assignments and projects is to meet with staff on a regular
basis, review project status', update a project status table, and establish/review priority of tasks.
This approach ensures that we have a clear understanding of deliverables as well as schedules.
We recognize that, while this approach may seem simple and straightforward, it can be difficult to
implement. CHS will remain committed to being pro -active in reaching out to staff and will
encourage clear and frequent communication between the City and CHS Staff.
Schedule of Work
CHS will begin work upon a signed Professional Services Agreement and receipt of the City's Notice to
Proceed. Work schedules will be discussed with Staff at the time of individual requests for services.
Engineering Fee
CHS is pleased to propose the Engineering & Traffic Surveys for total amount not to exceed $5,969.
Services will be provided on a time -and -materials basis per the attached Fee Estimate.
As for the On -Call Traffic Engineering Services, CHS is pleased to provide services on a time -and -
materials basis per our schedule of rates below or by a negotiated fee.
i$ Consulting Group
Principal -
$300
Project Manager -
$200
Project Engineer -
$150
Assistant Engineer -
$110
Administrative -
$90
We welcome the opportunity to continue to work with you. Should you have any questions, please do not
hesitate to contact me.
Sincerely,
CHS Consulting Grmup
Frank W. , E, TE, PTOE
Senior Traffic Engineer
707-595-3561
Enclosures
Cc: Chi-Hsin Shao, CHS Consulting Group.
Melissa Bachorek, CHS Consulting Group
ITEM NO. 6D
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 27, 2016
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Vanessa Marin, Senior Engineering Technician
Agenda Title: Authorizing the City Manager to Execute Task Order 2016-09 with GHD, Inc.
for Preliminary Design Services for the Emergency Sewer Pond and Wet
Well Lining Projects (Project Numbers 1512 and 1709) for $77,433.00
RECOMMENDED ACTION: By Minute Order, authorize the City Manager to execute Task
Order 2016-09 with GHD, Inc. for preliminary design services for the Emergency Sewer Pond
and Wet Well Lining Projects (Project Numbers 1512 and 1709) for $77,433.00.
BACKGROUND: The City operates a sewer collection system and pump station under the
General Collection System Permit promulgated by the State Water Resources Control Board.
This permit requires the City to operate its system in a manner that reduces the risk that
wastewater is discharged through the collection system. The emergency sewer pond located at
the City's sewer pump station is in need of rehabilitation due to the weathering and corrosion
that's occurred over the years. The pond currently has substantial cracking such that if an
emergency event were to take place and the City used the pond, there is a risk that the pond will
leak during the event. The wet wells and grinder pit at the sewer pump station are also displaying
signs of corrosion due to the material the wells and pit are constantly exposed to. Extreme
corrosion could result in failure of the wet well structures. In order to undertake the appropriate
preventative maintenance, the City budgeted for rehabilitation of the emergency sewer pond and
wet wells in its 2016-17 Capital Improvement Program. The first step in these projects, is to
assess the existing condition of these structures and evaluate rehabilitation options and costs.
Staff recommends bringing a consultant onboard to perform this work and ultimately assist with
the design of the recommended rehabilitation option.
ANALYSIS: The scope of work for the Emergency Sewer Pond Lining Project (1512) consists
of
• Investigating the current condition of the emergency sewer pond and coming up with a
recommendation for economical rehabilitation; and
• Developing a cost estimate for construction of the approved recommendation
The scope of work for the Wet Well Lining Project (1709) consists of
ITEM NO. 6D
• Investigating the current condition of wet well one, wet well two, the grinder pit, and
providing a rehabilitation recommendation; and
• Developing a cost estimate for construction of the approved recommendation.
By performing a condition assessments, the City can evaluate options and select the best solution
for rehabilitating these facilities and move forward with an appropriate design effort. The
predesign work will include a construction estimate that will assist in budgeting future phases of
the project.
The City secured statements of qualifications from a number of consultants for investigation and
design services. GHD Inc. was selected for this assignment based on their qualifications for this
type of work and their familiarity with the City. The firm has performed several design projects
at the City's pump station and other pump stations and is very familiar with the site.
On July 12, 2016, via Resolution Number 2016-76, the City approved a Master Services
Agreement with GHD for a wide variety of engineering services including engineering studies
for City facilities. Pursuant to Section 3.6 of the City's Purchasing Policy, the work on this
project can be authorized by Task Order, subject to the terms and conditions of the Master
Services Agreement.
Staff has negotiated a scope of work with GHD and secured a cost proposal of $77,433.00 for the
work, which is approximately 4% of the currently estimated construction value of the work.
While this proposed fee is on the high end of anticipated predesign costs, the investigative work
must be performed in confined spaces and regulatory requirements for entering these spaces
increases the cost of services. Despite the relatively high cost, staff recommends performing this
assessment to provide the City with an accurate condition evaluation which will support the
design and allow for appropriate budgeting of the work. This evaluation can also potentially
result in savings in the ultimate design and construction costs by mitigating the possibility of
over -designing the wet well rehabilitation.
ENVIRONMENTAL ANALYSIS: The award of a Task Order to a consultant is exempt from
review under the California Environmental Quality Act (California public Resources Code
Section 21000 et seq.) (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the
general ("common sense") rule that CEQA only applies to projects that have the potential for
causing a significant effect on the environment. It can be seen with certainty that there is no
possibility that the award of a Task Order for investigation services of the emergency sewer pond
and wet wells will have a significant effect on the environment. The work will not result in any
physical changes to the environment. The underlying work itself will be analyzed at the earliest
time the City takes discretionary action to approve it.
STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D
Continue to Develop a Vibrant Community.
OPTIONS CONSIDERED:
1. Authorize Task Order 2016-09 with GHD Inc. to perform the condition assessment
(recommended option). This option will provide staff with a qualified, experienced firm
to provide the best solution possible for lining projects. GHD was selected through a
proposal process and demonstrated the best qualifications for and approach to the work.
2. Perform the investigation with City staff (not recommended). The City's Engineering
staff does not possess the appropriate certifications for confined space entry and is
2
ITEM NO. 6D
currently managing a significant volume of new development work along with the City's
Capital Improvement Program. Also, due to GHD's resume of past performance for these
types of projects and specialization, the City will receive the best product by using this
consultant. It is also in the best interest of the project to perform the confined space entry.
3. Do not perform the investigation and proceed with design without evaluation of the
facilities (Not recommended). This is not recommended for both budget and technical
reasons. The design will not be the most cost efficient design without investigation and it
would leave a lot of field conditions open ended when construction took place.
FISCAL IMPACT/FUNDING SOURCE: This Task Order has a fiscal impact of $77,433.00.
The emergency sewer pond lining project and wet well lining project has a combined budget of
$2,000,000 for design and construction. Both projects are funded by the Sewer Utility Fund, but
the costs will be tracked separately because they are separate CIP projects. This contract will be
the first committed cost that the projects will encumber as detailed below by project:
• Wet Well Lining project: $40,677 will be committed; Project has $250,000 budgeted
• Sewer Pond Lining Project: $33,056 will be committed; Project has $1,750,000 budgeted
Task Order of $77,433 can be accommodated within the approved budgets for these projects.
Department Head Approval Date: 09/07/2016
Finance Director Approval Date: 08/24/2016
City Attorney Approval Date: 08/30/2016
City Manager Approval Date: 9/09/2016
Attachments (list in packet assembly order):
A. Task Order 2016-09 with GHD Inc. for Preliminary Design Services for the Emergency
Sewer Pond and Wet Well Lining Project (Project Numbers 1512 and 1709)
GHD, INC. TASK ORDER NO. 2016-09
CITY OF ROHNERT PARK
AND
GHD, INC.
AUTHORIZATION TO PROVIDE PRELIMINARY DESIGN SERVICES
FOR THE EMERGENCY SEWER POND AND WET WELL LINING
PROJECTS (PROJECTS 1512 AND 1709)
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct GHD, Inc. to proceed with the work specified
in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City
of Rohnert Park ("City") and GHD, Inc. ("Consultant") hereto dated July 12, 2016
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" - Scope of Services, which is
attached hereto and incorporated by this reference.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Attachment "B," which is attached hereto and
incorporated by this reference, for an amount not -to -exceed seventy seven thousand four hundred thirty
three dollars and no cents ($77,433.00).
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 of this Task Order shall be completed by December 30, 2016 or as
extended in writing by the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT for professional services between
City and Consultant are incorporated by reference and remain in full force and effect.
Approved this , day of , 2016.
Signatures on Next Page
CITY OF ROHNERT PARK
Darrin Jenkins, City Manager Date
Per Minute Order adopted by the Rohnert Park City
Council at its meeting of 9/27/2016
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
GHD, Inc.
By: Name, Title
(Date)
bliIIIIIIIIIIA
September 2, 2016
Ms. Vanessa Marin, Senior Engineering Technician
City of Rohnert Park
130 Avram Ave
Rohnert Park, CA 94928
RE: Sewer Pond Rehabilitation, Investigation and Design Project
Dear Ms. Marin:
Our ref: 11125110
The scope of services for Tasks 1 and 2 of the Sewer Pond Rehabilitation, Investigation and Design Project
is provided herein, as well as our Project Understanding and Approach. These tasks cover condition
assessment for two aspects of the J. Rogers Lane facility, including the wet wells and grinder pit for its two
pump stations and for the concrete sewer pond. The purpose of this first phase of the project is to
determine the appropriate scope of improvements and associated costs for these facilities. At the
completion of this phase, GHD and the City would continue the project into subsequent project phases,
including design and construction.
Project Understanding
The City's objective is to assess the condition of critical assets at its J. Rogers Lane facility, including the
wet wells and grinder pit for its two pump stations and for the concrete sewer pond. The concrete sewer
pond and Pump Station #1 (PS1) were constructed with the original treatment plant at the site. Pump
Station #2 (PS2) was constructed several years later, with the intent to provide operational redundancy for
sending all City wastewater to the regional treatment plant (following decommissioning of the City's
treatment facility).
All wastewater from the City is conveyed to the J. Rogers Lane facility. A failure of equipment,
infrastructure, or lack of reliable operations from a wet well or storage pond could result in a negative
environmental impact. This project is consistent with the City's approach in recent years to rehabilitate or
construct critical infrastructure in the collection system, including: pipelines under creeks, railroads, and
highways (i.e., Sewer Lining Project; Claussen OC and Highway 101 Project); build redundant
infrastructure (i.e., Interceptor/Outfall; and relief trunk sewers such as the Eastside Trunk Sewer).
The PS1 wet well has a waterproof lining suspected to consist of a coal tar bitumen coating that has failed.
Operation and maintenance access is limited to confined space entry, which makes the assessment of the
wet well difficult for City staff, as well as maintenance of the catwalk, railings, and other below grade
fixtures.
The concrete sewer pond has gradually degraded over time, and through a change in use for the pond, is
in need of rehabilitation and functional reconstruction. Rehabilitation of the concrete sewer pond will
minimize the potential for pond leakage or the influence of groundwater into the pond. With pond
rehabilitation, extraneous features from the original aeration basin design will be eliminated, thus creating a
facility focused on the storage of wastewater for various City needs. The pond is currently used as a
siltation basin for vac/con waste, water storage for force main pigging operations, raw sewage storage, and
short term emergency overflow from the pump station.
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
P 707.523.1010 1 E matt.winkelman@ghd.com
The drain system in the middle of the concrete pond has clogged due to buildup of debris and needs to be
redesigned. The filter system in the middle of the pond is difficult to access. Redesign should consider
relocating the filter and drain area to the side of the pond. Incorporation of an access road into the pond
that is suitable for a backhoe should be considered to improve pond maintenance.
The wet well in PS2 does not have a liner or coating, exposing concrete surfaces to a corrosive
atmosphere. The grinder pit in PS2 also does not have a liner or coating, except for the gate equipment,
and is also susceptible to concrete damage caused by a corrosive environment from sewer flow.
The project is focused on assessing the condition of these assets in order to determine the scope of
improvements needed to sustain reliable operation of the facility. Coating of the wet wells and grinder pit
with a modern coating system will protect concrete surfaces from degradation and potential failure.
Rehabilitation and/or replacement of various features within the wet wells (i.e., catwalk, lighting, HVAC
duct) will extend the useful life of those pump station components.
The City intends to commence condition assessment in September 2016, with the goal to determine
rehabilitation improvements for the facilities with adequate time available to design and bid the project for
construction beginning in the Spring of 2017.
Project Approach
GHD advocates for thorough planning and condition assessment when undertaking rehabilitation of critical
facilities such as pump stations and wastewater ponds. A comprehensive approach minimizes construction
phase risk. Use of an analytical approach, in addition to a visual and desktop assessment, provides a firm
basis for selecting rehabilitation methods and reduces the potential that the Contractor discovers changed
conditions during construction.
GHD proposes a hands-on approach to condition assessment, including the following tasks that will add
value to the project and reduce uncertainty and risk during construction:
• Confined space entry for the wet wells and grinder pit to assess the condition of existing concrete
surfaces and other pump station components. Without confined space entry and analytical testing /
sampling of the existing facility, visual assessment of the wet wells may mischaracterize existing
condition and not determine the full scope of necessary improvements.
• Concrete coring and geotechnical investigation for the concrete pond. Based on our project
experience in Rohnert Park and observations during the proposal phase, GHD suspects that the
underlying cause for degradation of the existing concrete pond is due to expansive soil and high
groundwater. While surface rehabilitation of the concrete pond with a reinforced concrete matrix
may preserve or extend the useful life of the facility for a limited timeframe, replacement of the
concrete or the addition of underdrains and other facilities may be appropriate to provide a longer
design life for the facility. Conducting limited concrete cores and hand augers within the pond area
will provide the basis for structural recommendations for the pond rehabilitation and requested
improvements for a new access road and outlet configuration.
GHD will begin the project with a kickoff meeting and initial site visit with City staff. The purpose of this
engagement will be to confirm project goals and logistics. Following the site visit, GHD will prepare a Work
Plan that outlines field work and subsequent office -based condition assessment activities. We will then
prepare recommendations with associated costs for the appropriate rehabilitation of the facilities. These
recommendations will be used by the City in moving forward with the project into design and construction.
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
P 707.523.1010 1 E matt.winkelman@ghd.com
Our goal is to engage the City at key milestones during the project, with the intent to deliver solutions that
meet the City's operational and risk-based needs for facility rehabilitation.
Based on feedback provided by the City during the proposal phase, we have prepared a concept design for
the concrete pond. Features of the pond include: access road for O&M needs; redesigned pond base to
drain water to the northeast corner of the pond; construction of a new pond outlet configuration that will
catch debris and be easy to maintain; rehabilitation of concrete surfaces; and installation of a trench drain
(shown in the graphic's foreground) to capture and convey water from vac/con operations. We envision the
addition of a sump to facilitate removal of heavier debris and a grate and pipe opening configuration that
limits the conveyance of larger debris into the pump station facility.
GHD has teamed with industry experts to bring the best value to the City for this project. Our team includes
V&A Consulting Engineers (V&A) for condition assessment and rehabilitation design of the wet wells and
grinder pit; Miksis for CCTV inspection of selected site piping; and Miller Pacific Engineering Group
(MPEG) for geotechnical evaluation of soil and groundwater conditions affecting the concrete pond.
Scope of Work
Task 1— Project Management and Utility Coordination
1.1 Prepare Work Plan
Prepare a work plan identifying all major tasks and milestones. Staff assignments, contact information,
scope of services, and detailed schedule breakdown will be developed under this task. The work plan
communicates to all project team members the goals and objectives of the project, who is responsible, and
when tasks start and stop. The Work Plan will also include forms to be used for the field condition
assessment and will be updated during the project as appropriate.
1.2 Project Kickoff Meeting
Schedule a kickoff meeting with City staff. The meeting will be used to communicate project work plan,
strategy and logistics for site work, establish goals, and provide coordination. Following the kickoff meeting,
the project team will conduct a field visit to the pump station site to gather preliminary information and
obtain input from staff. Specific tasks for the site visit will include: review of logistics for condition
assessment of the wet wells and grinder pit; scope of CCTV investigation and concrete pond assessment;
assessment of the integrity of the PS2 HVAC Exhaust Fan 1 that serves the wet well (noted as EF1 on
Record Drawing Sheet M-2), and confirmation of desired improvements for the sewer pond, drain piping,
wet wells, and grinder pit.
Access to the pump station roof will be assessed during the site visit (i.e., ladder access) in consideration
of assessment of the PS2 Exhaust Fan EF1. If safe access is available, GHD will access to roof to take
photographs and visually assess EF 1. Otherwise, GHD will request that the City obtain photographs.
GHD will prepare and submit meeting notes following the meeting and site visit.
1.3 Monthly Progress Reports
Prepare and submit progress reports each month summarizing the work accomplished during the billing
period, the work to be accomplished in the upcoming billing period, critical issues requiring resolution, and
budget status. Progress reports provide the City with a summary of the work progress and overall project
status.
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
P 707.523.1010 1 E matt.winkelman@ghd.com
P.M
1.4 Utility Coordination
Coordinate with the City to obtain utility records for the project site. Conduct a site visit to assess the
horizontal location of existing utilities following completion of topographic survey to be completed by others.
Assessment will include discussion with City staff for the anticipated location of utilities and opening of
sewer and drain manholes to observe pipelines.
Topographic survey and potholing are not included in this scope of work. Per correspondence with the City,
topographic mapping of the site and site utilities will be performed by others (not included in this contract).
Task 2 — Condition Assessment
GHD will conduct a detailed condition assessment (CA), including assessment of the two wet wells, grinder
pit, sewer pond, and pond drain piping. The detailed CA will involve project team members, including: GHD
discipline leads for civil/mechanical and concrete structural/corrosion; V&A personnel for wet well and
grinder pit condition assessment; Miksis Services Inc. (MSI) for CCTV inspection of selected site piping;
and Miller Pacific Engineering Group (MPEG) for geotechnical evaluation of soil and groundwater effecting
the sewer pond.
The following scope describes the basic tasks associated with this condition assessment. Additional tasks
recommended for condition assessment are provided as Optional Tasks.
2.1 Initial Records Review and Condition Assessment Plan
GHD will review available pump station and site records and prepare a Condition Assessment (CA) Plan
based on those records, agreed-upon project goals and objectives, and observations made during the
initial site visit. The CA Plan will include the following:
• A qualitative analysis of the available pump station and site information to determine if optional
tasks listed in this scope of services are recommended for further consideration by the City.
• Inventory of various pump station and site assets to be evaluated during the condition assessment;
• City responsibilities for the condition assessment;
• Confirmation of subconsultants and subcontractors involved with the condition assessment; and
• Standard forms to be used for the condition assessment.
The CA Plan will be revised for use by the project team following the CA Plan Review Meeting (Task 2.2).
2.2 CA Plan Review Meeting
GHD staff will attend a review meeting at the City to present and review the CA Plan with the City project
team. Based on the discussion and outcome of the meeting, the CA Plan may change, which may include:
selection of optional tasks for condition assessment methodology; and, refinement of the general approach
for assessment of the various project components.
2.3 Wet Well and Grinder Pit
Project Preparation
V&A will review available drawings and documentation from GHD and the City in preparation for the
condition assessment. The necessary personnel and equipment will be prepared for the condition
assessment work. V&A will attend the project kickoff meeting in order to determine access and equipment
requirements for the condition assessment activities. V&A will provide input to GHD's Work Plan for the
project.
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
P 707.523.1010 1 E matt.winkelman@ghd.com
blIIIIIIIIIIA
Wet Well Concrete Evaluation
V&A will conduct a condition assessment of the concrete surfaces of the wet well and grinder pit interiors.
V&A will perform two mobilizations for the field work, one for each wet well and its associated grinder pit.
V&A will conduct a permit -required confined space entry dropdown to evaluate the wet wells. V&A
assumes that the wet wells will be accessible from hatches above and that a three-person crew will be
adequate for the entries. This will be verified during the site reconnaissance visit. V&A requests that the
City isolate, dewater, and clean each wet well prior to V&A's arrival on site. The amount of cleaning effort is
at the City's discretion, but it should be noted that cleaner surfaces provide better visual and qualitative
condition assessment data. The wet well and grinder pit interior concrete surfaces will be evaluated using
the following assessment techniques:
Table 1 Concrete Condition Assessment Methods
Visual Visually document the condition of the concrete surfaces with digital still As -needed
Assessment/Digital photographs over the limits of the assessment. Defects such as cracks, spalls,
Photos exposed reinforcing steel, corrosion or general patterns of deterioration will be
documented.
VANDATM
The condition of the wet well and grinder pit interior will be evaluated using the
As -needed
Condition Ratings
VANDATM Concrete Condition Index Rating System. This system provides a
graphic means to convey the condition of concrete surfaces to the owner. The
Index provides a consistent reporting of corrosion damage based on
qualitative, objective criteria. Condition of corrosion can vary from Level 1 to
Level 4 based upon visual observations and field measurements, with Level 1
indicating the best case and Level 4 indicating severe damage.
Concrete Sounding
Sounding a surface refers to tapping the concrete surfaces with a chipping
6 locations
hammer and listening for discontinuities within the surface. Locations for
per
sounding testing will be conducted at locations of interest such as cracks,
mobilization
spalls, or honeycombs on the structure at the discretion of the engineer
conducting the evaluation.
Concrete
Concrete penetration tests will be performed by striking the concrete with a
6 locations
Penetration
handheld chipping hammer and measuring the maximum depth to hard
per
Measurements
concrete.
mobilization
Concrete pH
The pH of concrete can substantiate the levels of concrete corrosion attack
4 locations
Measurement
prevalent within the structures. In-situ testing will be performed, or surface
per
concrete samples will be taken for in-house analysis.
mobilization
Surface
SPR is used to measure the depth of concrete cover protecting the reinforcing
4 locations
Penetrating Radar
steel, verify the spacing of the reinforcing steel, and locate discontinuities
per
(SPR)
within the concrete subsurface. This testing method is not affected by coated
mobilization
surfaces. Two scans are taken at each location to evaluate the vertically and
w/ 2 scans
horizontally placed reinforcing steel.
per location
Pump Suction Bell
A visual and qualitative evaluation will be conducted on the pump suction bells
As accessible
Evaluation
if they are accessible during the wet well dropdown entry. Slime layers and
debris buildup may prevent visual evaluation of the suction bells. Ultrasonic
thickness testing may be performed on the suction bells at the discretion of
the evaluator.
Coating
Conduct a visual assessment of the coatings inside the wet wells (if any) and
As needed / if
Assessment
their appurtenances and piping, with notations of defect areas and severity.
applicable
Coating Sample
Collect a coating sample to be analyzed for lead, chromium, zinc, and other
1 location; if
Testing
Title 22 -regulated heavy metals (if any).
applicable
" Quantities may be limited to less than shown in the table if access is limited inside the wet wells.
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
P 707.523.1010 1 E matt.winkelman@ghd.com
V&A will also perform a visual assessment and photographic documentation of appurtenances within the
wet wells, such as metallic items, mechanical and electrical equipment, etc. V&A will compare observed
items to available Record Drawings. The findings for these items will be presented in terms of visible
corrosion and deterioration, not functionality, for GHD's reference and evaluation.
Technical Memorandum (TM) Preparation
A draft TM will be submitted for review by GHD and the City. After V&A receives the comments from GHD
and the City, one final TM will be submitted addressing the comments. Submittals will be in electronic
(PDF) format only. The report will include the following information:
• Assessment methods and procedures;
• Digital still photo documentation of the existing conditions and field work;
• Wet well concrete evaluation results;
• Conclusions regarding the wet well concrete, pump suction bells, and coatings; and
• Recommendations regarding the wet well concrete, pump suction bells, and coatings.
2.4 Site Piping Integrity Investigation
Based on discussion with the City, access is available for conventional closed circuit television (CCTV)
inspection of the existing 18 -inch asbestos cement pipe (ACP) from the manhole upstream of the Pump
Station #2 (PS2) headworks to a manhole located near the control building. From that manhole, CCTV
could continue west in an approximate 10 -inch pipe towards the pipe noted as "10 -inch C.I.M.J." on site
Record Drawings. Video inspection between that point and the sewer pond would be deferred until the
construction phase, wherein the Contractor would expose the 10 -inch C.I.M.J. at the pond. The Scope of
Services and fee proposal include an allowance for MSI services; the exact Scope of Services and fee will
be further discussed and agreed upon with the City at the kickoff meeting prior to commencing with work by
MSI.
Piping is assumed to be adequately clean and suitable for CCTV inspection. The City will divert flow away
from the selected piping as needed to facilitate the CCTV work. Miksis will provide a report to GHD and the
City for use in the alternatives evaluation.
Deliverables: Three copies of DVD and hard copy CCTV report.
2.5 Concrete Sewer Pond
Based on observations of the concrete sewer pond, surface cracking and other aspects of pond
degradation is anticipated, at least in part, to be the result of soil and groundwater conditions and general
aging/use of the concrete structure, where high groundwater and expansive soils have caused the concrete
to degrade over time. The pond has been used for various purposes since its initial construction, and the
intent of this project is to decommission or abandon certain existing facilities and improve the pond for
anticipated functionality.
GHD will conduct a condition assessment (CA) of the pond structure with the purpose of determining the
appropriate rehabilitation method for the concrete surface and structural needs for the pond access road
and new drain sump. Condition assessment will include: visual assessment by GHD's concrete corrosion
specialist and civil engineer lead, analysis of concrete cores, and geotechnical evaluation of supporting soil
and groundwater.
The project kickoff meeting and site visit included in Scope Task 1.2 will serve as the site reconnaissance
portion of the pond CA.
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
P 707.523.1010 1 E matt.winkelman@ghd.com
Geotechnical Investigation
GHD has subcontracted with Miller Pacific Engineering Group (MPEG) to provide a geotechnical evaluation
of soil and groundwater conditions affecting the pond structure. Soil and groundwater information will be
used by GHD when making recommendations and in design for pond rehabilitation, including improving the
pond for an access road and new drain sump. MPEG will also evaluate corrosivity in the soil samples.
MPEG will complete the following tasks:
• Review available geotechnical and geologic reference materials, including any geotechnical reports
or other data provided by the City or data in MPEG's files for projects in the near -vicinity.
• Subsurface exploration consisting of coring through the existing concrete liner in four locations and
then shallow hand-augering to depths of approximately 3 feet below the concrete surface. The
location of the cores will be based on discussions with GHD staff and will likely include holes on
both the sloping sides and bottom of the pond. MPEG will measure water levels, if observed, and
backfill the borings and patch the concrete surface upon completion of the investigation work.
Concrete cores will be delivered to GHD for laboratory evaluation; which will include a microscopic
assessment on concrete structure and characterization of degradation and/or contamination.
• Laboratory testing of recovered soil samples from MPEG's hand-augering will include eight suites
of corrosion tests (as -received and saturated resistivity, pH, chloride, and sulfate ion content),
plasticity index (Atterberg limits), moisture content, and dry density.
• Prepare a letter report that summarizes MPEG's findings and recommendations, and provides
boring logs, laboratory test results, and other supporting data. MPEG will specifically discuss
anticipated groundwater levels, soil expansion pressures, and potential for seasonal movement,
estimated soil permeability, and other items, as needed.
Deliverables: Geotechnical Letter Report (electronic copy — pdf — to be incorporated into the Condition
Assessment Report).
2.6 Condition Assessment (CA) Analysis and Report
GHD will evaluate findings from the CA field work and prepare a report that includes findings, conclusions,
and recommendations for rehabilitation and the pump stations' wet wells, grinder pit, and concrete sewer
pond. The report will include findings, conclusions, and recommendations associated with the various
scope tasks. Recommendations will include a strategy to complete the various recommended
improvements. GHD will prepare preliminary opinions of probable construction cost for the pump stations
and the concrete sewer pond.
Pump Stations
• Findings, conclusions, and recommendations from V&A's condition assessment of the pump
stations' wet wells and grinder pit.
• GHD's conclusions and recommendations for other improvements needed within the pump
stations' wet wells and grinder pit. This will include the following: modification to the HVAC
ventilation duct in PS2 to raise the duct out of the spray zone and high wet well level; integrity of
PS2 HVAC Exhaust Fan EF1; PS1 light fixture near the wet well entrance; and PS1 grating.
Concrete Sewer Pond
• Findings, conclusions, and recommendations from MPEG regarding the concrete sewer pond.
Findings, conclusions, and recommendations based on the optional task for concrete core analysis,
if applicable.
• GHD's conclusions and recommendations for pond rehabilitation and improvements.
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
P 707.523.1010 1 E matt.winkelman@ghd.com
GHD will submit three hard copies and an electronic copy (pdf) of the draft report to the City for review.
GHD's project manager will meet with the City to review the draft report. Following receipt of City
comments, GHD will finalize the report and submit three hard copies and an electronic copy (pdf) to the
City.
Contingency
A contingency of approximately five percent is provided for this Scope of Services for additional services
that may be required for the project. Use of the project contingency will be based on written authorization
by the City to proceed.
Assumptions
• GHD will not be responsible for site safety at any construction site;
• GHD and its sub -consultants should be named as additional insured under the Contractor's liability
insurance; and
• The project will not be reviewed by a third party.
Services Not Included
The following services are not included in the scope of work:
• Preparation of additional Bid Documents or Contract Documents for alternate bids or prices
requested by the City for the project or a portion thereof;
• Public outreach;
• Construction staking, surveying, and testing;
• Construction observation and inspection services, including specialty inspections, other than those
services specifically included in the Scope of Services; and
• Other services performed or furnished by GHD not otherwise provided herein for the Scope of
Services.
City Responsibilities
In addition to other responsibilities of the City as set forth in the Scope of Services, the City shall at its
expense:
• Provide third -party construction management;
• Provide labor compliance as required by project funding, permit requirements, or other project
requirements not provided in GHD's Scope of Services; and
• Provide the services of an independent testing laboratory to perform all inspections, tests, and
approvals of samples, materials, and equipment required by the Bid Documents, or to evaluate the
performance of materials, equipment, and facilities of the District, prior to their incorporation into
the work with appropriate professional interpretation thereof.
Schedule
The schedule accounts for the following project constraints and activities that were discussed with the City
during the pre -proposal meeting or have been determined through project planning. Constraints and
schedule activities are listed in approximate sequential order below. These tasks define the blocks of time
in the proposed schedule.
Condition Assessment Phase
• Project team conducts kickoff meeting and initial site visit to confirm project scope
• City cleans pump station wet wells and isolate influent flow to only one wet well
• V&A conducts condition assessment for the first pump station
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 9540/
P 707.523.1010 1 E matt.winkelman@ghd.com
• City switches influent flow to the other wet well
• V&A conducts condition assessment for the second pump station
• GHD and Miller Pacific conduct condition assessment of concrete pond, simultaneous with CCTV
inspection of the pipeline between the pond and Pump Station #2 by Miksis.
• Project team prepares Condition Assessment Report
GHD's proposed schedule for the condition assessment and design phases is provided below.
Task
Estimated Completion Date
a. Council Award of Contract
September 27, 2016 (est)
b. Notice to Proceed
October 3, 2016 (est)
c. Kickoff Meeting and Initial Site Visit
October 12, 2016
d. Condition Assessment Field Work
Late October 2016
e. Condition Assessment (CA) Report Submittal
Late November 2016
f. Confirm Scope of Improvements / Final CA Report
December 2016
Not in contract (estimated schedule for design, bid, and construction phases)
g. 50% PS&E Submittal
Late January 2017
h. City Review (-2 weeks)
Mid -February 2017
i. 90% PS&E Submittal
Early March 2017
j. City Review (— 2 weeks)
Late March 2017
k. 100% (Final) PS&E Submittal
Mid -April 2017
I. Bid Phase
Late April — Mid -June 2017
m. Construction
July — November 2016
Closing
Please don't hesitate to contact me if you have any questions regarding the scope of work. Thank you for
the opportunity to serve the City of Rohnert Park.
Sincerely,
GHD Inc.
Matthew J. Winkelman, PE
Project Manager
(707) 236-1546
matt.winkelman@ghd.com
GHD Inc
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407
P 707.523.1010 1 E matt.winkelman@ghd.com
Project Name: Sewer Pond Rehabilitation I
Prepared by: Matt Winkelman
Job Number: 11125110
and Desi
GHD - PROJECT FEE ESTIMATING SHEET
Client: City of Rohnert Park
Date: Auaust 30. 2016
Alternate A and Optional O Tasks
A.1 Wet Well Condition Assessment Alternate 00 0 $0 $0 $0 $0
O.1 Pum Station Roof Evaluation 0 0 0 $0 $0 $6 $0
0.2 Staff Report 0 01 0 $0 $0 $0 $0
PROJECT TOTALS (Alternate and Optional Tasks) 0 0 0 0 0 0 0 0 0 0 0 01 0$ 1 $ $ $ 1 $ $ 1 $
(1) OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses.
8/30/2016 Page 1
LABOR COSTS
FEE COMPUTATION
Task/Item
LABOR CATEGORY >
RATE >
Principal
(Project
Principal)
$245
/Hr
QAIQC
( Senior
Professional)
$210
/Hr
Proj. Mgr. /
Sr. Engr.
(Senior
Professional)
$200
/Hr
Proj. Engr.
(Professional)
$145
/Hr
Corrosion
Engr.
(Senior
Professional)
$195
/Hr
HVAC Engr.
(Professional)
$155
/Hr
Structural Engr.
(Professional)
$170
/Hr
Senior
Scientist
(Professional)
$150
/Hr
CAD I
Graphics
(Sr. Tech.
Officer)
$130
/Hr
Admin
(Administrative
Officer)
$100
/Hr
TOTAL
HOURS
Pump
Stations
TOTAL
HOURS
Sewer
Pond
TOTAL HOURS
Pump Stations
and
Sewer Pond
OTHER
DIRECT
COSTS (1)
SUB
V&A
CA,Design
SUB
Miller Pacific
(MPEG)
Geotech
SUB
Miksis
Services Inc.
MSI
(MSI)
CCTV
TOTAL
FEE
Pump Stations
TOTAL
FEE
Sewer
Pond
TOTAL
FEE
Pump Stations
and
Sewer Pond
Task 1 Pro'ect Mana ement and Utilit Coordination
t.ta Prepare Work Plan (Pump Stations; PS)
0.5
3
2
5.5
5.5
$33
$938
$938
1.16 Pre are Work Plan Sewer Pond
0.5
3
2
5.5
5.5
$33
$938
$938
1.2a Project Kickoff Meeting and Site Visit (PS)
3
3
2
8
8
$48
$4,552
$6,025
$6,025
1.2b Pro -jet Kickoff Meeting and Site Visit Sewer Pond
3
3
2
8
8
$48
$1,473
$1,473
1.3a Monthly Progress Reports (PS)
1
3
4
4
$24
$869
$869
1.3b Monthly Progress Reports Sewer Pond
1
3
4
4
$24
$869
$869
1.4a Utility Coordination (PS)
0
0
$0
$0
$0
1.4b Utility Coordination Sewer Pond
2
6
4
12
12
$72
$1,862
$1,862
Subtotal Task 1
21
11
201
121
41
01
01
01
41
4
17.5
29.5
47
$2821
$4,552
$0
$0
$7,8321
$5,142
$12,974
Task 2 Condition Assessment
2.1a Initial Records Review and Condition Assessment Plan (PS)
0.5
4
4.5
4.5
$27
$712
$712
2.1b Initial Records Review and Condition Assessment Plan Sewer Pond
0.5
4
2
6.5
6.5
$39
$1,114
$1,114
2.2a CA Plan Review Meeting (PS)
1.5
1.5
3
3
$18
$536
$536
2.2b CA Plan Review Meeting Sewer Pond
1.5
1.5
3
3
$18
$536
$536
2.3a Wet Well and Grinder Pit (PS)
4
4
4
$24
$14,654
$15,298
$15,298
2.4b Site Piping Integrity Investigation Sewer Pond
1
3
4
4
$24
$564
$1,223
$1,223
2.5b Concrete Sewer Pond (Sewer Pond)
1
6
6
131
13
$78
$13,570
$15,898
$15,898
2.6a Condition Assessment CA Analysis and Report PS
0.5
2
3
8
4
4
2
6
2
31.5
31.5
$189
$11,088
$16,300
$16,300
2.6b Condition Assessment (CA) Analysis and Report (Sewer Pond)
0.52
5
16
16
2
10
2
53.5
53.5
$321
$9,144
$9,144
Subtotal Task 2
1
6
12
441
8
4
0
161
4
43.0
80.0
123
$7381
$25,7421
$13,570
$564
$32,845
$27,914
$60,759
Contingency
Contingency -5%
$1,900
$1,800
$3,700
Subtotal Contingencyl
01
01
0
li 01
01
0
01
01
01
6
0
0
0
$0
$0
$o
$0
$1,900
$1,800
$3,700
PROJECT TOTALS
1 8
20
85
244
58
22
56
10
132
61
237
459
696 $ 4,226
$ 30,294
$ 13,570
$ 564
$ 40,677
$ 33,056
$ 77,433
Alternate A and Optional O Tasks
A.1 Wet Well Condition Assessment Alternate 00 0 $0 $0 $0 $0
O.1 Pum Station Roof Evaluation 0 0 0 $0 $0 $6 $0
0.2 Staff Report 0 01 0 $0 $0 $0 $0
PROJECT TOTALS (Alternate and Optional Tasks) 0 0 0 0 0 0 0 0 0 0 0 01 0$ 1 $ $ $ 1 $ $ 1 $
(1) OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses.
8/30/2016 Page 1
0
Project Principal
Senior Professional
Professional
Principal Technical Officer
Senior Technical Officer
Drafter,
Senior Administrative Officer
Administrative Officer
Senior Service. Group Support
Service Group Support
Construction Manager
Senior Site Engineer
Site Engineer
Senior Inspector
Inspector
Surveyor
EXHIBIT `rB"
FEE SCHEDULE
(July 2015)
$ 210-260
175-240
145-175
125-160
120.-140 .
100-140
110-175
00-116
120-180
90-115
150-210
140-200
120-165
115-160
110-145
115-180
Employee time will be billed in accordance with the fees listed above. These rates are subject to change on a semi-
annual basis. For other than professional employees, time spent over 8 hours per day, time spent on swing shifts,
and time spent on Saturdays will be charged at 1.5 times the hourly billing rate. Work on Sundays will be charged at
2.0 times the hourly billing rate and holiday work will be charged at 2.5 times the hourly billing rate. All field personnel
charges are portal to portal. Professional employees will not be charged out at premium charge rates for overtime
work.
Expenses and other similar project related costs are billed out at cost plus 15%. The cost of using equipment and
specialized supplies is billed on the basis of employee hours dedicated to projects. Our rates are:
A. Office consumables: $6.00/hr
B. Environmental Dept/Construction Inspector consumables: $11.00/hr
C. Survey Field consumables: $15,00/hr
D. Various Environmental, Construction and Land Surveying equipment: At market
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts unpaid thirty (30) days after
the issue date of our invoice shall be assessed a service charge of one and one half (1.5) percent per month.
(") These rates do not apply to forensic -related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to
notify GHD Inc in writing if Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the increase in labor
cost.
Page 15 of 20
ITEM NO. 6E
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 27, 2016
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Art da Rosa, Deputy City Engineer
Agenda Title: Authorizing the City Manager to Execute Task Order 2016-08 with GHD, Inc.
for the Street Smart Rohnert Park Project (Project No. 2013-02) for an Amount
Not -to -Exceed $89,950
RECOMMENDED ACTION: By Minute Order, authorize the City Manager to execute Task
Order 2016-08 with GHD, Inc. for the Street Smart Rohnert Park Project (Project No. 2013-02)
for an amount not -to -exceed $89,950.
BACKGROUND: The City has received One Bay Area Grant (OBAG) funding for its Street
Smart Rohnert Park Project. This project provides pedestrian improvements and wayfinding
elements in the southern portion of the Central Park Priority Development Area (PDA), generally
along Enterprise and Seed Farm Drives and the Copeland Creek Trail. Working with its
consultant, GHD, Inc., the City has substantially completed design of the project and received
approval from Caltrans to advertise for construction. Because of the large volume of work being
processed by Development Services at this time, staff is recommending that the City secure third
party support in order to ensure that the project is constructed in accordance with the plans and
specifications and complies with the record keeping requirements for the grant.
ANALYSIS: In the spring of 2014, the Engineering Division requested Statements of
Qualifications from various consultants for construction management and inspection services.
Engineering received and reviewed the qualifications and developed a list of qualified
consultants. On July 12, 2016 the City approved a Master Services Agreement with GHD for
construction management services via Resolution No. 2016-76.
Staff has reviewed the qualifications of its construction management consultants and is
recommending that this assignment be awarded to GHD Inc. The firm has completed several
recent roadway improvement projects for the City including the Snyder Lane Widening project
and the Wilfred Avenue Rehabilitation project. The firm also brings strong familiarity with the
Caltrans record keeping process and federal grant requirements. The firm's rates are competitive
with other professionals available to the City.
Staff has requested a proposal from GHD and negotiated a scope and fee for the work. The
proposed fee is $89,950.00. The construction cost estimate is approximately $500,000 making
the proposed fee just underl8% of the construction costs, which is on the high end of the normal
range for this type of service, in large part because of the record keeping requirements of the
ITEM NO. 6E
OBAG grant. The components of the fee, including their relationship to the estimated
construction cost, are discussed below.
Pursuant to Section 3.6 of the City's Purchasing Policy, the work on this project would be
authorized by task order and subject to the terms and conditions of the Master Services
Agreement between the City and GHD Inc. With this task order approved, staff will have the
support resources necessary to bid and construct the Street Smart Project. The City's grant
requires that bids be received and the construction contract be award by December 2016.
STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D —
Continue to Develop a Vibrant Community.
OPTIONS CONSIDERED:
1. Retain GHD Inc. for the full range of proposed services (recommended action). This
action allows staff to access a qualified consultant to be responsible for all aspects of this
grant -funded project.
2. Retain GHD Inc. for only construction management and inspection services. This action
is not recommended because the City would lose the value provided by the peer review
and because staff does not have the resources to adequately complete the required grant
paperwork, while simultaneously managing the current workload associated with City's
Capital Improvement Program and new development projects.
3. Retain another consultant to perform some or all of the services. This action is not
recommended because staff has reviewed the qualifications of all consultants with Master
Services Agreements and GHD is best qualified to complete this particular assignment.
FISCAL IMPACT/FUNDING SOURCE: This Task Order Amendment has a fiscal impact of
$89,950 which will be funded from Measure M funds (Fund 135) budgeted to the project, of
which $124,531 still remains. The Table below illustrates the funding program for the project.
Funding Sources
*Approved by the Rohnert Park City Council through Resolution No. 2016-61, Adopting the Five -Year
Capital Improvements Program (CIP)For Fiscal Years 2016117 Through 2020121 and Approving Fiscal Year
2016117 CIP Projects. Unused project budget is rolled over to subsequent years.
Department Head Approval Date: 09/12/2016
Finance Director Approval Date: 08/01/2016
City Attorney Approval Date: 09/12/2016
City Manager Approval Date: 09/21/2016
Attachments (list in packet assembly order):
A. Task Order 2016-08 with GHD, Inc. for the Street Smart Rohnert Park (Project Number 2013-02)
2
Measure M
Gas Tax
Federal
Total
Status of Project Funding
(Fund 135)
(Fund 130)
(Fund 310-
Project
3541)
Funding
Amount Budgeted to Project*
$245,706
$38,978
$500,000
$784,684
Amount Expended/Encumbered
($121,175)
$0
$0
($121,175)
through June 30, 2016
Amount Committed for Construction
$0
$0
$500,000)
$500,000
Funding Available for this Task
$124,531
$38,978
$0
$163,509
Order as of July 1, 2016
*Approved by the Rohnert Park City Council through Resolution No. 2016-61, Adopting the Five -Year
Capital Improvements Program (CIP)For Fiscal Years 2016117 Through 2020121 and Approving Fiscal Year
2016117 CIP Projects. Unused project budget is rolled over to subsequent years.
Department Head Approval Date: 09/12/2016
Finance Director Approval Date: 08/01/2016
City Attorney Approval Date: 09/12/2016
City Manager Approval Date: 09/21/2016
Attachments (list in packet assembly order):
A. Task Order 2016-08 with GHD, Inc. for the Street Smart Rohnert Park (Project Number 2013-02)
2
GHD, INC. TASK ORDER NO. 2016-08
CITY OF ROHNERT PARK
AND
GHD, INC.
AUTHORIZATION TO PROVIDE CONSTRUCTION MANAGEMENT
AND SUPPORT SERVICES FOR STREET SMART
(PROJECT NUMBER 2013-02)
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct GHD, Inc. to proceed with the work
specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT
between the City of Rohnert Park ("City") and GHD, Inc. ("Consultant") hereto dated July 12,
2016
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" - Scope of Services,
which is attached hereto and incorporated by this reference.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto
referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be
actual costs (time and materials) based on Consultants' standard labor charges in accordance with
the provisions of the MASTER AGREEMENT and as shown in Attachment `B," which is
attached hereto and incorporated by this reference, for an amount not -to -exceed eighty nine
thousand nine hundred fifty dollars ($89,950.00).
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 of this Task Order shall be completed by June 30, 2017 or as
extended in writing by the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT for professional services
between City and Consultant are incorporated by reference and remain in full force and effect.
Approved this 27th, day of September, 2016.
Signatures on Next Page
CITY OF ROHNERT PARK GHD, Inc.
Darrin Jenkins, City Manager (Date) By: Name, Title (Date)
Per Minute Order adopted by the Rohnert Park City
Council at its meeting of 09/27/2016
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
PMR
July 29, 2016
Mr. Art da Rosa, PE
Senior Engineer
City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94928
RE: Construction Phase Support Services Proposal —
Amendment 1 to Rohnert Park Street Smart Project; OBAG Project 2013-02
Dear Art:
Ref: 8412063
In follow-up to our effort on the design phase of the Rohnert Park Street Smart Project, we are pleased to
provide this proposed amendment to the City of Rohnert Park for Construction Phase Support Services
for the Project — OBAG Project 2013-02. Services include bid phase efforts, engineering services during
construction, and construction management/on-site observation.
Project Understanding
The City of Rohnert Park is constructing various traffic calming and wayfinding functions within the
Central Rohnert Park Priority Development Area (PDA), along Enterprise Drive and Seed Farm Drive.
This Congestion Mitigation and Air Quality (CMAQ) Program -funded project includes constructing
"pedestrian and bicycle improvements within and serving the PDA.
The project includes mid -block crosswalk enhancements at specific locations on Enterprise Drive, Seed
Farm Drive, and Hunter Drive. The project furthermore includes crosswalk enhancements at the
intersection of Enterprise Drive and Hunter Drive, traffic calming treatments at Enterprise Drive and Seed
Farm Drive, the installation of bike racks along City Center Drive, and the installation of wayfinding signs
at various locations throughout the Central Rohnert Park PDA.
The contractor has been allowed 45 calendar days (approximately thirty-two (32) working days), for
completion of all work under the Construction Contract. Contract award is anticipated in September 2016
and construction is anticipated to begin in October 2016 and be completed in November 2016.
The work to advertise, award and administer the construction contract must be in compliance with
Chapter 15 "Advertise and Award Project," Chapter 16 "Administer and Award Project," and Chapter 17
"Project Completion" of the Local Assistance Procedures Manual (LAPM).
Our proposal and fee is outlined below for your consideration:
Scope of Work
Task 1 — Project Management and Coordination
This task includes project administration, coordination with the City, internal coordination and meetings as
stated in the sub -sections below.
Task 1.1 Internal Coordination and Administration
0 Budget and schedule tracking;
PMR
• Provide project and contract oversight; and
• Project invoicing and progress report.
Task 1.2 Schedule and Costs Breakdown Review
• On-site inspector/observer will review the contractor's schedule and cost breakdown of bid items.
Task 1.3 Pre -Construction Meeting
• Facilitate the pre -construction meeting and discuss issues such as design approach, project
concepts, overall project review, and construction procedures;
• Preparation of meeting notes and agenda; and
• Coordination with City Staff and Caltrans, as applicable.
Task 1.4 Photo Log/Pre-Construction Inspection
• Photograph documentation of prior conditions.
Task 2 — Construction Phase — Construction Management and Engineering Support
GHD will coordinate between the Contractor, design team, City of Rohnert Park and other parties
throughout the bid and construction phase of the project. It is assumed that the City will handle and
respond to public concerns/complaints.
Task 2.1 Contract Documents and Advertisement
GHD will work with the City to complete the ready to list bid documents for advertising of the project. Work
includes advertisement, coordination with clearinghouse for provision of bid documents for contractors,
and bid document reproduction for City and Consultant.
Task 2.2 DBE -Good Faith Effort Analysis
In order for a proposer to be considered responsible and responsive, the proposer must make good faith
efforts to meet the goal established for the contract (City to determine). If this goal is not met, the
proposer must document adequate good faith efforts.
• GHD will review the DBE goal for the apparent low bidder.
• If the DBE contract goal is not met, GHD will perform a good faith effort analysis to determine if
the contractor demonstrated a good faith effort to utilize DBEs in the bid. If it is determined that
the apparent low bidder did not demonstrate a good faith effort, the next lowest bidder's DBE and
good faith effort will be analyzed. This scope of work assumes that up to two DBE/GFE analysis
will be performed. If additional bid analysis is required, a separate scope and fee will be
submitted to the City for consideration.
• GHD will prepare a Good Faith Analysis Memo to submit to Caltrans regarding the findings.
Task 2.3 Caltrans Award Package
GHD will prepare the following Caltrans documents and submit to the Caltrans District Local Assistance
Engineer. Note: this scope of work assumes that the lowest bid will not consist of unbalanced bid items.
0 Local Agency Bidder DBE (Construction Contracts) Information (Exhibit 15-G)
PMR
• List of bidders and total amounts bid with an item -by -item breakdown of the three lowest bidders
• Local Agency Bid Opening Checklist (Exhibit 15-1)
• Bid Tabulation Summary Sheet (Exhibit 15-D)
• Letter of "Submission of Bid Tabulation" (Exhibit 15-E)
• Bid Analysis
• Award Package (to be completed and submitted within 60 days of award and with the first
invoice)
Task 2.4 Progress Pay Requests and Labor Compliance
• GHD will review Contractor monthly payment requests, negotiate differences in payment
quantities, and prepare and submit monthly payment requests to City.
• GHD will review weekly certified payroll and labor compliance documentation as required in
accordance with LAPM Chapter 16.11. Jobs ite/employee interviews (for prevailing wage and
labor compliance) will be performed.
Task 2.5 Project Files
GHD will maintain project records and files.
Task 2.6 Progress Meetings
The Construction Manager and on-site construction observer will attend project meetings and prepare
agenda, attend, and prepare meeting notes, as needed (up to 5 meetings).
Task 2.7 Schedule Monitoring
• The on-site construction observer will monitor the Contactor's construction schedule and progress
for adherence to the contract project schedule, coordinate with the Contractor on maintaining
activities, notify Contractor of any schedule concerns, review any revisions, and negotiate time
extensions.
• Coordinate with the Contractor to provide City Staff with sufficient advance notice for any
construction activities that may affect or require City resources.
Task 2.8 Submittals
• Coordinate and manage Submittal and Shop Drawings reviews — including maintaining submittal
log. This scope item also includes an allowance for resubmittals.
• Provide technical review and response. This scope of work assumes review for up to 10
submittals and 5 resubmittals.
Task 2.9 Request for Information/Contract Change Order (RFI's/CCO's)
• Manage Contractor correspondence including Requests for Information (RFIs), Potential Change
Orders (PCOs) and Change Orders — include technical/engineering assistance and review,
maintain logs, prepare and transmit responses and coordinate with other parties to develop
responses.
• Allowance for up to two (2) Change Orders and four (4) RFI's. CAD time is not included in this
scope of services.
PMR
Task 3 — Construction Observation
GHD will provide part-time construction observation to document construction progress, site cleanliness,
potential future conflicts, and contractor issues.
Task 3.1 Construction Observation
• Provide part time on-site construction observation to monitor Contractor general conformance
with the project plans and specifications. This scope of services assumes a split of part-time and
full day observation. The amount of observation on a daily basis will vary, with intention to be
commensurate with the construction activities each day. For budgeting purposes, this scope of
services includes 32 part-time (5 -hour) days. A portion of this time is allotted to progress
meetings (separate task). The construction observer will generally utilize the balance of the day to
assist in construction management tasks.
• Prepare observation reports (Daily Reports) including digital photo logs of progress.
• Maintain job set plans with markup depicting changes.
• Collect and maintain material tags and testing tags/reports.
• Review traffic control and monitor Contractor daily activities for possible impacts to public — check
for adequate noticing in alignment with traffic control set up.
• Prepare Engineer's Reports and Weekly Statement of Working Days.
• Coordination assistance for work subject to Caltrans Encroachment Permit.
• Coordination with County of Sonoma Laboratory for testing
Task 4 — Project Closeout
Task 4.1 Final Documentation
GHD will prepare final project closeout documents including the following:
• Final project summary letter
• Project photo log in CD format
• Approved submittals
• Construction observation reports
• Materials testing and inspection records and final reports (provided by City and third parties)
• Labor compliance documentation — Contractor prevailing wage reports
• Meeting records
Task 4.2 Record Drawings
• Prepare and transmit record drawings to City, incorporating any field changes, change orders or
other changes deemed necessary by the Engineer or City, and existing conditions located by the
Contractor. One (1) electronic CD containing the record drawings will be submitted to the City for
its records. Preparation of mylar plans is not included in this scope of work.
Task 4.3 Notice of Completion/Retention
PMR
• GHD will assist the City in preparing the Notice of Completion and will coordinate payment
processing of retention.
Task 4.4 Final Report of Expenditures and Final Invoice
GHD will prepare the Final "Report of Expenditures" within 6 months after project completion and submit
to the DLAE. Because of the short duration of the project, it is assumed that GHD will submit one
reimbursement request to Caltrans for the project with the Final Report of Expenditures. The report will
include the following:
• Cover Letter and report of Expenditures Checklist (Exhibit 17-A)
• Local Agency Final Inspection Form (Exhibit 17-C)
• Final Invoice (Exhibit 17-D)
• Final Detail Estimate
• Change Order Summary (Exhibit 17-E)
• Final Report, Utilization of DBE and Woman -Owned Business Enterprise (Exhibit 17-F)
• DBE Certification Status Change (Exhibit 17-0)
• Materials Certificate (Exhibit 17-G)
• Report of Completion of Right of Way Expenditures (Exhibit 17-K)
Assumptions
• The Contractor will notify affected businesses and residences of upcoming construction.
• The City Engineer with assist in Notice of Award and Notice of Completion agenda summary
reports (GHD to draft, City Engineer to final).
• The construction observer and CM time is based on 45 calendar days for on-site construction
observation. The estimated hours for construction observation are based on an average of 5
hours per working day. As this is part-time observation, the City may need to augment GHD's
services for construction observation needs or contractor requests at various times during the
project while GHD's construction observer is not at the jobsite.
• Time for preparation of submittals to Caltrans assumes no resubmittals are required. If
resubmittals are required for any reason, GHD will complete on City Engineering contract time.
• Sonoma County performing all testing.
Fee Estimate
Compensation for this amendment shall be on a time and materials basis, for an estimated not -to -exceed
fee of $99,934. There is no markup proposed on the sub -consultant. See attachment for breakdown of
the estimated fee.
Closing
It is assumed that upon agreement of the scope of work for the Construction Phase Support Services,
GHD will execute Amendment 1 to Task Order 2015-04 for the Rohnert Park Street Smart Project (Project
PMR
No. 2013-02) and Road Rehabilitation (Project No. 2014-04) Agreement with the City, dated June 9,
2015. The Notice to Proceed will be the date of written authorization by the City to proceed.
If you have any questions or comments regarding this proposal, please feel free to call me at 484-8236.
Sincerely,
GHD Inc.
Bill Silva, PE
Principal
Attachment:
Fee Estimate Spreadsheet
Project Name:
Street Smart Project
Prepared by:
Jim Winter
Reviewed by:
B. Silva
Job Number:
8412063
7/29/2016
LABOR COSTS FEE COMPUTATION
Task / Item
LABOR CATEGORY >
RATE >
Project
Director
$230
/Hr
Construction
Manager
$180
/Hr
Senior
Engineer
$175
/Hr
Project LA/
Eng /
Coord
$125
/Hr
CAD /
Graphics
$130
/Hr
PW
Inspection
$145
/Hr
PA
$100
/Hr
TOTAL *OTHER
HOURS DIRECT
COSTS
Sub-
Consultants
TOTAL
FEE
230 180 175 125 130 145 100
Task 1 - Project Management and Coordination
1.1 Internal Coordination and Administration 1 1 4 12 18 $126 $2,436
1.2 Schedule and Cost Breakdown Review 2 2 $12 $372
1.3 Pre -Construction Meeting 0 4 2 2 8 $78 $1,438
1.4 Photo Log / Pre -Construction Inspection 6 6 $36 $906
SUBTOTAL TASK 1 3 18 10 0 0 9 2 34 $252 $0 $5,152
Task 2 - Construction Phase - Construction Management and Engineering Support
2.1 Contract Documents 6 20 2 28 $168 $6,500 $10,748
2.2 DBE Good Faith Effort Analysis 2 8 6 16 $90 $2,600
2.3 Caltrans Award Package 1 3 9 13 $78 $1,908
2.4 Progress Pay Requests and Labor Compliance 16 6 9 31 $186 $5,241
2.5 Project Files 6 4 1 11 $66 $1,746
2.6 Progress Meetings 18 4 16 38$342 $6,402
2.7 Schedule Monitoring 10 10 $601 1 $1,860
2.8 Submittals 6 101 141 30 $2161 1 $4,796
2.9 RFI's/CCO's 1 16 81 241 49 $3301 1 $7,840
SUBTOTAL TASK 2 71 76 531 881 0 18 3 226 $1,5601 $6,5001 $43,141
Task 3 - Construction Observation
3.1 Construction Observation
361
1
1
1 1601
1 196 $2,108
$31,788
SUBTOTAL TASK 31
01 581
01
01
01
1601
01
218 $2,108
$0
$31,788
Task 4 - Project Closeout
4.1 Final Documentation 4 2 12 2 20 $120 $2,980
4.2 Record Drawings 2 2 4 8 16 $96 $2,346
4.3 Notice of Completion/Retention 2 0 2 $36 $396
4.4 Final Report of Expenditures and Final Invoice 2 16 4 22 $132 $3,792
SUBTOTAL TASK 4 0 10 24 20 8 2 0 60 $384 $0 $9,514
PROJECT TOTALS 10 162 87 108 8 189 5 569 $4,304 $6,500 $89,595
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CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 27, 2016
Department: Administration
Submitted By: Darrin Jenkins, City Manager
Prepared By: Carol Adams, Executive Assistant to the City Manager
Agenda Title: Consideration of Endorsing Sonoma County Library Tax "Measure Y"
RECOMMENDED ACTION:
ITEM NO. 7
Consider adopting a resolution endorsing Sonoma County Library Tax "Measure Y" that will
provide locally -controlled funding for local libraries by imposing a 1/8ffi cent transactions and
use tax imposed for ten (10) years on retail sales in Sonoma County beginning April 1, 2017.
BACKGROUND:
Sonoma County Library services are funded almost entirely through its share of property taxes
using a formula that was set in 1978 with the implementation of Proposition 13. While the
Sonoma County Library Commission approved a balanced FY 2016-2017 annual budget,
without additional funds, Library expenses will exceed revenues in two years (see Attachment 1 -
`Measure Yand Sonoma County Library').
The Library systems' financial constraints are due to a variety of factors including a small
portion of property taxes, loss of state funding during the recession that will not be reinstated,
significant unfunded liabilities, as well as increases in the cost of books, materials and other
library services. The Library needs a dependable, sustainable, and locally controlled revenue
source to meet the community's library service needs. Additional funds would allow the Library
to restore hours and access (cut by 25% since 2011), keep qualified librarians, expand senior and
disabled services, improve access to books and materials, improve technology, and support
children's educational programs.
On July 18, 2016, the Sonoma County Board of Library Commissioners voted to place Measure Y
on the November 8, 2016 ballot for voter consideration. If approved, Measure Y will provide
locally -controlled funds for our local libraries, generating approximately $12 million annually.
Measure Y is a 1/8 of a percent local sales tax measure.
STRATEGIC PLAN ALIGNMENT:
If the City Council elects to endorse the Sonoma County Library Commissions November 8,
2016 election's ballot Measure Y, the item would align with the City's Strategic Plan Goal C by
ensuring the effective delivery of public services.
OPTIONS CONSIDERED:
The Council could decide to oppose Measure Y or take no position.
FISCAL IMPACT/FUNDING SOURCE:
N/A
Department Head Approval Date: N/A
Finance Director Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 9/19/16
Attachments (list in packet assembly order):
1. Measure Y and Sonoma County Library Info. Sheet
2. Summary of Ordinance Adopting So. Co. Library Maintenance, Restoration and
Enhancement Act (Measure Y) and Associated Expenditure Plan
3. Resolution
2
ITEM NO. 7
Measure Y
and SONOMA COUNTY LIBRARY
Q: What is Measure Y?
A: Sonoma County's libraries are one of the few
places left in the community that benefit everyone,
including children, families, employers, seniors,
and the disabled. During the Great Recession
property tax revenue declined significantly while
the costs of books and other materials increased.
This funding gap resulted in a 25% cut in library
hours, deferred maintenance on aging library
buildings, and reductions to the book budget.
On July 18th, 2016 the Sonoma County Board of
Commissioners voted to place Measure Y on the
November 8th, 2016 ballot for voter consideration.
If approved, Measure Y will provide locally -
controlled funds for our local libraries, generating
approximately $12 million annually. Measure
is a 1/8 of a percent local sales tax measure.
Q: What community priorities will
Measure Y help to address?
A: If approved, Measure Y would provide
locally -controlled funding to help address local
library priorities, such as:
Restoring library hours, which were cut
by 25% since 2011
Maintaining the library's children's
book collection
Constructing dedicated computer labs
Keeping qualified librarians
Providing educational services for students,
including homework help
Expanding services for seniors
and the disabled
Q: How does the library help strengthen
our community?
A: Sonoma County Library provides books,
computer/internet access, classes and services,
particularly for those who can't afford to buy
them. We need to ensure these resources are
available and remain accessible to all. If enacted,
Measure Y would provide funding to ensure
that everyone has access to these resources.
Q: Is Measure Y accountable?
A: Measure Y has significant financial accountability
provisions to ensure that all funds are spent as
promised. If enacted by voters, Measure Y funds
would be subject to annual independent audits
and an annual report to the community to
ensure that all funds are spent as promised.
In addition, Measure Y would empanel a
Citizen's Oversight Commission, appointed to
review annual expenditures. Finally, if enacted,
Measure Y will automatically end after 10 years.
Q: How can I find out more information?
A: To learn more about Measure Y, please visit
www.sonomalibrary.org, or contact library
staff at 707-545-0831 x1553 or
director@sonoma.lib.ca.us.
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FACEBOOK
S0N0
MA CC0UIV '
LIBRARY
DISCOVER • LEARN - SHARE
SUMMARY OF ORDINANCE ADOPTING SONOMA COUNTY LIBRARY
MAINTENANCE, RESTORATION AND ENHANCEMENT ACT SUBJECT TO
VOTER APPROVAL
On July 18, 2016 the Sonoma County Library Commission ("Library") adopted
the ordinance to place on the ballot at the November 8, 2016, election, and the ordinance
will become effective if it is approved by two-thirds of the voters voting on the measure.
The special tax proposed in the ordinance would be a one-eighth of one percent
(0.125%) transactions and use tax imposed for ten (10) years on retail sales in the County
of Sonoma, beginning April 1, 2017. The tax would be collected in the same manner as
sales tax is currently collected. The ordinance is in a form provided by the State Board of
Equalization to ensure it includes all of the necessary procedural requirements and
exemptions and exclusions from the tax. An Expenditure Plan is attached to the
proposed ordinance. The revenue from the tax can be spent only on projects and goals
listed in the Expenditure Plan. The Expenditure Plan sets out a detailed description of
these projects and goals, which can be summarized as providing for the following:
1. Proceeds from this tax measure shall be deposited in to the County Treasury
in a separate, special fund which can only be used to maintain, restore and
enhance Library services, materials and facilities in Sonoma County, and not
for other purposes.
2. The revenues collected from this tax measure shall be used only to supplement
existing revenue collected for the Library and shall not be used to supplant
existing Library funding.
3. Funds will be used to support libraries in the cities of Cloverdale, Healdsburg,
Petaluma, Rohnert Park, Cotati, Santa Rosa, Sebastopol, Sonoma, the town of
Windsor and libraries and library services in the unincorporated areas of the
county. The State of California or County of Sonoma cannot take or
otherwise utilize these funds.
4. Specific library services and projects for which the revenues from this
measure may be expended are as follows:
A. Supporting library collections, educational programs and classes for Sonoma
County's school age and pre-school children:
1. Maintain children's book and materials collections;
2. Continue reading clubs for children and teens to encourage reading;
3. Maintain children's classes and services;
4. Provide educational programs, including teen homework help, and
computer labs; and
5. Provide computer labs/classes at all libraries.
B. Improving access to local libraries and maintaining library collections.
1. Keep qualified librarians;
2. Expand senior and disabled services;
3. Restore and enhance library hours;
4. Maintain book, material and digital collections;
5. Extend library service to underserved communities;
6. Keep the new Roseland Library from being closed.
C. Maintaining aging library facilities — many of which are over forty years old —
to make them safe, clean and welcoming.
1. Maintain library facilities;
2. Provide safe places for children after school;
3. Keep libraries safe and clean;
4. Provide computer labs, updated technology and WiFi at all libraries.
The ordinance will be submitted to the voters of the County at the November 8,
2016 general election. The ordinance must be approved by two-thirds of the voters
voting on the question in order for the special tax to go into effect.
Further information about the ordinance is available during regular business hours
at 211 E. Street, Santa Rosa, California, or can be obtained by contacting Jane Klickman
at (707) 545-0831 ext. 1529. Copies of the Ordinance and the Expenditure Plan are
available at the Sonoma County Library, located at 211 E. Street, Santa Rosa, California
and are also available on-line at www.sonomalibrary.org.
Library Commissioners
Mackenzie: Aye Ebright: Aye Whistler: Aye Smith: Aye
Garcia: Aye Grill: Aye May: Aye Neff. Aye
Heavenridge: Aye
Ayes: 10 Noes: None Absent: 1 Abstain: None
Sanders: Absent
Foxen: Aye
EXPENDITURE PLAN
A. Proceeds from tax shall be deposited into the County Treasury in a separate, special fund
which can only be used to maintain, restore and enhance Library services, materials and
facilities in Sonoma County (hereinafter the "Fund"), and not for other purposes.
B. The revenues collected from the tax shall be used only to supplement existing revenue
collected for the Library and shall not be used to supplant existing Library funding.
C. Monies deposited into the Fund, together with any interest that accrues thereon, shall be
used exclusively for library purposes, including maintaining the existing libraries;
reversing the deterioration in services at existing libraries, upgrading of facilities,
services and collections and to support libraries in the cities of Cloverdale, Healdsburg,
Petaluma, Rohnert Park, Cotati, Santa Rosa, Sebastopol, Sonoma, the Town of Windsor,
and libraries and library services in the unincorporated areas of the county. Expenditures
are intended to provide the residents of Sonoma County with vital, quality libraries
comparable to those operated in other Bay Area communities.
D. Based on feedback received from residents throughout Sonoma County on their priorities
for local libraries, the Sonoma County Library Commission has determined the following
library service and facility needs to be essential community priorities to be addressed
with the proceeds from this Fund. Specific library services and projects for which the
revenues from the transactions and use tax may be expended are as follows:
a. Supporting library collections, educational programs, and classes for Sonoma
County's school age and pre-school children.
1. Maintain children's book and material collections;
2. Continue reading clubs for children and teens to encourage reading;
3. Maintain children's classes and services;
4. Provide educational programs, including teen homework help, and
computer labs;
5. Maintain children's story times;
6. Provide computer labs/classes at all libraries.
b. Improving access to local libraries — one of the few places left in the community
that benefit everyone — and maintaining library collections.
1. Keep qualified librarians;
2. Expand senior and disabled services;
3. Restore and enhance library hours;
4. Maintain book, material and digital collections;
5. Extend library service to underserved communities;
6. Keep the new Roseland Library from being closed.
c. Maintaining aging library facilities — many of which are over forty years old — to
make them safe, clean and welcoming.
1. Maintain library facilities;
2. Provide safe places for children after school;
3. Keep libraries safe and clean;
4. Provide computer labs, updated technology, and WiFi at all libraries.
E. As provided in sections 4, 15 and 16 of the Ordinance imposing this transactions and use
tax, funds from the tax may be used to reimburse the Library for the share of the cost of
conducting the election allocated to this measure, and to pay any fee imposed by the State
Board of Equalization to administer tax collection.
RESOLUTION NO. 2016-98
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ENDORSING SONOMA COUNTY LIBRARY TAX MEASURE Y
WHEREAS, the Sonoma County Library services are funded almost entirely through its
share of property taxes using a formula that was set in 1978 with the implementation of
Proposition 13; and
WHEREAS, the Sonoma County Library Commission approved a balanced FY 2016-
2017 annual budget but without additional funds, Library expenses will exceed revenue in two
years; and
WHEREAS, the Library systems' financial constraints are due to a variety of factors
including a small portion of property taxes, loss of state funding during the recession that will
not be reinstated, significant unfunded liabilities, as well as increases in the cost of books,
materials and other library services; and
WHEREAS, the Library needs a dependable, sustainable, and locally controlled revenue
source to meet the community's library service needs; and additional funds would allow the
Library to restore hours and access (cut by 25% since 2011), keep qualified librarians, expand
senior and disabled services, improve access to books and materials, improve technology, and
support children's educational programs; and
WHEREAS, on July 18, 2016, the Sonoma County Board of Library Commissioners
voted to place Measure Y on the November 8, 2016 ballot for voter consideration; and
WHEREAS, if approved, Measure Y will provide locally -controlled funds for our local
libraries, generating approximately $12 million annually by imposing a 1/8 of a percent local
sales tax measure for 10 years beginning April 1, 2017; and
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Rohnert
Park that the City hereby endorses a "yes" vote on Measure Y on the November 8, 2016 General
Election Ballot.
DULY AND REGULARLY ADOPTED this 27th day of September, 2016.
CITY OF ROHNERT PARK:
Gina Belforte, Mayor
ATTEST:
Caitlin Saldanha, Deputy City Clerk
AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE:
AYES:( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )