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2016/10/11 City Council Agenda PacketMission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, October 11, 2016 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpciiy.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. City of Rohnert Park Joint Regular Meeting Agenda October 11, 2016 for City Council/RPFA/CDC Successor Agency Page 2 of 5 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Ahanotu _ Callinan Stafford _ Mackenzie _ Belforte 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Mayor's Proclamation: Recognizing October 2016 as Domestic Violence Awareness Month 4. SSU STUDENT REPORT By Erin Jasper, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI) 5. DEPARTMENT HEAD BRIEFING 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, September 13, 2016 2. City Council/RPFA/Successor Agency Joint Regular Meeting, September 27, 2016 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated October 11, 2016 2. RPFA- Cash Report for Month Ending August 2016 3. Housing Successor Agency- Cash Report for Month Ending August 2016 4. Successor Agency- Cash Report for Month Ending August 2016 C. City Council Resolutions for Adoption: 1. 2016-99 Accepting the Bid Withdrawal from CWS Construction Group, Inc., Approving and Adopting the Plans and Specifications for the Community Center Re -Roof Project No. 2015-06 & Sports Center Siding Project No. 2017-02 and Awarding the Contract to Best Contracting Services, Inc., and Finding The Project Exempt From CEQA City of Rohnert Park Joint Regular Meeting Agenda October 11, 2016 for City Council/RPFA/CDC Successor Agency Page 3 of 5 2. 2016-100 Authorizing and Approving a Job Description and Salary Range for Deputy City Clerk and Reallocating the Position from Administrative Assistant (City Clerk's Office) to Deputy City Clerk D. Authorize the Purchase of Eight (8) Ford Special Service Police Vehicles for the Department of Public Safety Not to Exceed $255,000; Authorize the City Manager to Execute Purchase Documentation Council Motion/Vote 8. CLOSED SESSION A. Recess to Closed Session in Conference Room 2A to Consider: Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Darrin Jenkins, City Manager Employee Organizations: a. Service Employees' International Union (SEIU) b. Rohnert Park Employees' Association (RPEA) c. Rohnert Park Public Safety Officers' Association (RPPSOA) d. Rohnert Park Public Safety Managers' Association (RPPSMA) e. Management Unit £ Confidential Unit g. Unrepresented Employees B. Reconvene Joint Regular Meeting Open Session in Council Chamber C. Report on Closed Session (Government Code § 54957.1) 9. Update on City's Pavement Management Program A. Staff Report B. Public Comments C. Council discussion/direction 10. PUBLIC HEARING: (NO EARLIER THAN 6 PM) Discussion and Direction on Adoption of the 2016 California Building Standards Code Including Proposed Local Amendments, Policies and Fees A. Staff Report B. Conduct Public Hearing C. Council discussion/direction 11. PUBLIC HEARING: (NO EARLIER THAN 6 PM) Introduction of an Ordinance Approving a Second Amendment to the Development Agreement between the City of Rohnert Park and University District LLC and Vast Oak Properties L.P. Regarding the Construction of Twin Creeks Park and a Potable Water Tank A. Staff Report B. Conduct Public Hearing C. Ordinance for Introduction and Reading of Title: 1. No. 900 An Ordinance of the City of Rohnert Park, California Approving a Second Amendment to the Development Agreement Between City of Rohnert Park Joint Regular Meeting Agenda October 11, 2016 for City Council/RPFAICDCSuccessor Agency Page 4 of 5 the City of Rohnert Park and University District LLC and Vast Oak Properties L.P. Regarding the Construction of Twin Creeks Park and a Potable Water Tank a. Council motion/discussion/roll call vote (Ahanotu _ Callinan_ Stafford _ Mackenzie _ Belforte 12. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports B. Liaison Reports 1. Golf Course Oversight Committee (10/4) 2. Sonoma County Transportation Authority (SCTA) (10/10) C. Other Reports 13. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 14. MATTERS FROM/FOR COUNCIL Prior to agenda publication, any Councilmember may place an item on this portion of the agenda. Upon the concurrence of two Councilmembers, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the City Council meeting, Councilmembers may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. A. Regulation of Single Family Home Conversions to Rentals 15. PUBLIC COMMENTS Persons wishing to address the Council on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 16. ADJOURNMENT City of Rohnert Park Joint Regular Meeting Agenda October 11, 2016 for City Council/RPFA/CDC Successor Agency Page 5 of 5 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the October 11, 2016, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on October 6, 2016, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.ri)city.org, Executed this 6' day of October, 2016, at Rohnert Park, California. Caitlin Saldanha, Deputy City Clerk A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Recognizing OCTOBER 2016 AS DOMESTIC VIOLENCE AWARENESS MONTH 30bereag, the City of Rohnert Park recognizes that domestic violence affects one in four families in our local community and that the crime of domestic violence violates an individual's privacy, dignity, and security, based on the systematic use of emotional, physical, sexual, psychological, and economic control or abuse; and 30bereag, the YWCA Sonoma County is a community-based, not for profit organization affiliated with the YWCA USA. YWCA Sonoma County embodies its mission to empower, educate, and advocate for domestic violence survivors and their children who find they are unsafe in their own homes. YWCA Sonoma County operates our community's ONLY confidential safe house shelter, the ONLY 24/7 domestic violence crisis hotline and the ONLY therapeutic preschool serving one of our most vulnerable populations: children ages 3- 5 years old; and Vbereag, domestic violence is a serious crime that affects people of all races, sexes, ages, sexual orientations, and income levels. Stopping the cycle of vicious criminal assault in the home requires a coordinated effort between the criminal justice system and the agencies that provide services to victims, primarily reliant on the strong resolve and immense courage of survivors; and Mbereag, only a collaborative community effort will put an end to the cycle of domestic violence; members of our community are encouraged to participate in YWCA's scheduled events and programs to support their mission to eliminate domestic violence in Sonoma County through awareness, education and empowerment. Bohl, Therefore be it Vrotlaimeb, that I, Gina Belforte, as Mayor and on behalf of the City Council of the City of Rohnert Park, do hereby proclaim October 2016 in the City of Rohnert Park as DOMESTIC VIOLENCE AWARENESS MONTH. Aulp anb Regularlp J)rotlaimeb this 11th day of October, 2016. CITY OF ROHNERT PARK eliminating racism empowering women mca N !!t c�lfiNlc�. MAYOR D o m e s t i c O c t o b V i o l e n c e e r i s I IM11 = LVA = A w a r e n e s s M o n t h Sunday Monday Tuesday Wednesday Thursday Friday Saturday 2 Donate here 3 Mercedes-Benz4 a�, 5 6 Pollyanna Doll Club 7 Olivia presenting at 8 Rockiri Concert at www.crowdrise.com/ Golf Tournament Sonoma Golf Club Sebastopol Proclamation at 6:00pm P ( Windsor Proclarrotim J= „f ' �7 at 6:00 pm Agency Tour g SRJC Police Academy Montgomery ll Village ywca-of-sonom a-cou nty. ZO425 Morris St. "Dawn" 9192 Old Redwood Hwy Patrick facilitating Pride & Joy PurplePurse2016 ealdsbur Proclamation H 8 "lane f� CDtrisC-y" at SRJC showing of Bea Presenting at 12-3 pm at 6:00 pm 401 Grove St. Escalation RECAMFT Village Court LIVE on 9/28 "Mishel ' 0 — 9 11 Santa Rosa Proclamation 12 13 14 15 at 4:00 pm MORE 100 Santa Rosa Ave. Dine & Donate in "Madeleine" More Joy! Concert DT Santa Rosa & Purple e Purse t Park Proclamation Rohnert Park 7:30-9:30pm Limited Seating At oopm Tuesday the 11th At 5: _ ALLSTATE FOUNDATION �� � _ 130 Avram Ave.�f Bring the flier. g "Rule of Thumb Oakmont- Transit Bus ads! B y Kaiser "Cann" a 18 19 Use Purple Polish PBall@gmail.com 16 17 Sonoma Proclamation at 2021 "Audrie & Daisy" 22 6:30 pm Dine &Donate weP 177 First St. West "[' 2 Sonoma Shacks Film Debut 7 pm • DV Awareness W '' "Madeleine" Petaluma Proclamation Brin r 'I g the Roxy Stadium 14 Reserve your seat �+ SRJC Foot Ball Game V� at 7:00 m P I �� �i � � ywc flier rsvp@ywcas.org KAISER PERMANENTS. Bailey Field October 15, 5:00 P.M. 11 English St.P�S $5.00 donation welcomed �5T -5 National Wear Purple Day DVAM sponsor 23 24 25 26 27 28 29 .;, domestic violence Sonoma County7.m.—Comm. George Peterson Rotary Club of Sebastopol Insurance DV Awareness Event Coat Drive P Church Santa Rosa Chamber Mixer at YWCA 5-7 P.M. Look for our billboard signs across the county! � S1 "Circle Time" at ASP 1000 Gravenstein Hwy N. rsvp@ywcasc.org Tuesday, Sept 20th Gold Resolution Sonoma County Board of Supervisors 1:30 pm 575 Administration Ave ANNOUNCING YWCA'S INAUGURAL FILM SCREENING AUBRIE & DAISY The story of how the lives of teenagers and their families are changed forever when poor decision making leads to a social media storm. Thursday, October 20th Doors open at 6:30 pm, film at 7 p.m. Panel discussion to fellow Roxv Stadium 14 to Downtown same Rosa SEATING IS LIMITED—RESERVE YOURS TODAY! RSYP@YWCASC.OR6 RAISING AWARENESS FOR Coaching Boys INTO MEN 0 a Ywca Sonoma county a brand new day... $5 DONATION WELCOME to support our mission to keep Sonoma County families safe from harm. Sponsored by KAISER PERMAN EN TECI likE & DONATE ........................................................... Please join Mary's Pizza Shack in supporting YWCA Sonoma county at a Dine & Donate Fundraiser on Tuesday, October 11th, 2016 Bring this flyer to a listed Mary's Pizza Shack and support the YWCA Sonoma County! 20% of your purchase will be donated to the foundation when you present this flyer with your order. .......................................................................... Mary's Pizza Shack serves homemade pizzas, pastas, sandwiches, salads & soups — perfect for the whole family! Mary's will donate 20% of Dine -In, Take -Out & Delivery orders, all day. Don't have time to stay? Mary's will donate 10% of gift card purchases on the event date. ia1N,�E*9 d`tanr4u n+l'rKM.J]W..%lu.MF'M M4 �In4rt6r: 1N�. JIINn..i Mp1u lu Wl+utl; WII.1J' br Mr n�erke;.11�l+t+rn ■10<Vr.Nlaler ^+�. �.�tADmry+E pA�greskr+ma�uMdNPdrh.^�"�fiAGrrp�Mubp'�i +61M og4wAAf�MIM�vkfpif71N+rtF mn�he�rx6��ti ak.. Irmeirt iaAv.Nbo iId?�'.7a;1kd*+dbw5wti�llHikd CITY COUNCIL SPEAKER CARD Chet \-1 w Agen?p Item #:_ 1X_ W Address: Phone: - Topic: Brief Summary of Comrnents: See Reverse CITY COUNCIL SPEAKER CARD Date. / % Agenda Item #: Name: rI Phone: � Topic: V1 Brief Summary of Comments: A Ji_ a a" See Reverse 4.4�k01U4NERT AItem No. 7A1 62 MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, September 13, 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the joint regular meeting to order at 5:01 pm, the notice for which being legally noticed on September 8, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Councilmember Pam Stafford, Councilmember Absent: Joseph T. Callinan, Councilmember Staff present: Acting City Manager Schwartz, City Attorney Marchetta-Kenyon, Finance Director Howze, Development Services Director Pawson, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Human Resources Director Perrault, Senior Analyst Atkins, Building Official Bradford, Code Compliance Officer Selberg, Acting Community Services Manager Herman and Community Development Assistant Azevedo. 2. PLEDGE OF ALLEGIANCE Led by Hayden Kempf, Student. 3. PRESENTATIONS None. 4. SSU STUDENT REPORT Erin Jasper, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI) introduced herself to the Council. 5. DEPARTMENT HEAD BRIEFING None. City of Rohnert Park Joint Regular Meeting Minutes September 13, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 2 of 6 7. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 23, 2016 2. City Council/RPFA/Successor Agency Joint Regular Meeting, March 22, 2016 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated September 13, 2016 2. RPFA- Cash Report for Month Ending July 2016 3. Housing Successor Agency- Cash Report for Month Ending July 2016 4. Successor Agency- Cash Report for Month Ending July 2016 5. City- Cash Report for Month Ending July 2016 C. City Council Resolutions for Adoption: 1. 2016-086 Denying a Request to Make a Determination of Public Convenience and Necessity for a Type 20 Off -Sale Beer & Wine License for Oxford Suites Located at 67 Golf Course Drive West (APN 045-055-030) 2. 2016-087 Authorizing the City Manager to Approve and Execute Administering Agency -State Agreement for Federal Aid Projects No. 04-5379F15 and Other Agreements and Amendments for Federal and State Funding With the State of California Department of Transportation (Caltrans) 3. 2016-088 Authorizing the City Manager to Approve and Execute Program Supplement Agreement No. F013 to Administering Agency—State Agreement No. 04-5379F for Federal Funding for Street Smart Rohnert Park (Federal Project No. CML-5379(021)/City Project No. 2013-02) 4. 2016-089 Approving a Public Improvement and Fee Credit Agreement and Two Public Improvement Agreements with Penn Grove Mountain, LLC and Finding This Action Covered Under the Environmental Impact Report for the Southeast Rohnert Park Specific Plan 5. 2016-090 Authorizing the Finance Director to Increase Appropriations for FY2016-2017 by $45,000 from the State Asset Forfeiture Fund for the Purchase and Build Out of One (1) Public Safety Police Interceptor Utility Vehicle ti 2016091 Approving ing „ Consultant Sefv ees Agreement rt w tt, Gensofya4ie Ger-.s NeFtl. Bay f Habitat Mitigation Pla T., p-.,..ome is and A „then- Related ate A e fie.,s (PULLED by Belforte) 7. 2016-092 Amending Appendices A and B of the City of Rohnert Park Conflict of Interest Code D. Approval of an In -Kind Donation of City Labor, Fees, and Services in the Amount of $4,400 to Support the Founder's Day 2016 Event ACTION: Moved/seconded (Mackenzie/Stafford) to approve the Consent Calendar. Motion carried by the following unanimous 4-0-1 vote: AYES: Ahanotu, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Callinan. City of Rohnert Park Joint Regular Meeting Minutes September 13, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 3 of 6 7.C.6 2016-091 Approving a Consultant Services Agreement with Conservation Corps North Bay for Habitat Mitigation Plan Improvements and Authorizing Related Actions. Mayor Belforte directed staff to ask Conservation Corps North Bay to emphasize the involvement of Sonoma County students in the program. ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2016-091 Approving a Consultant Services Agreement with Conservation Corps North Bay for Habitat Mitigation Plan Improvements and Authorizing Related Actions. Motion carried by the following unanimous 4-0-1 vote: AYES: Ahanotu, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Callinan. 8. City's Voting Position on Resolution Packet for the League of California Cities Annual Business Meeting, October 7, 2016 in Long Beach, CA Acting City Manager Schwartz presented the item and Development Services Director Pawson was available for questions. Recommended Action(s): Provide direction to voting delegate regarding City's position on Resolution Packet for the League of California Cities Annual Business Meeting, October 7, 2016, in Long Beach, CA. Public Comment: None ACTION: By Consensus (none opposed/Callinan absent), City Council does not support the Resolution Packet for the League of California Cities Annual Business Meeting because the Vision Zero Program is primarily designed for larger cities and traffic safety is already listed as a priority in the City of Rohnert Park General Plan. 6. PUBLIC COMMENTS Frances Calbreath expressed her concerns regarding parking issues on Magill Lane. 9. Consideration of Rental Agreement Between the City of Rohnert Park and Myles Ahead, Inc. for the Use of the Activity Room at the Callinan Sports and Fitness Center Public Works and Community Services Director McArthur and Acting Community Services Manager Herman presented the item. Recommended Action(s): Adopt a resolution authorizing the City Manager to execute the Rental Agreement between the City of Rohnert Park and Myles Ahead, Inc. for the use of the Activity Room at the Callinan Sports and Fitness Center. Public Comment: Leif Soldering suggested relocating the heavy punching bag currently located in the Activity Room to another area of the gym. City of Rohnert Park Joint Regular Meeting Minutes September 13, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 4 of 6 ACTION: Moved/seconded (Mackenzie/Stafford) to adopt Resolution 2016-093 Authorizing the City Manager to Execute a Rental Agreement with Myles Ahead, Inc. for Use of the Activity Room Located at the Callinan Sports and Fitness Center. Motion carried by the following unanimous 4-0-1 vote: AYES: Ahanotu, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Callinan. 10. Authorizing a Memorandum of Understanding and Related Documents for Affordable Housing Construction for the Willow Glen Subdivision Phase 1 (Southeast Specific Plan) Development Services Director Pawson presented the item. Recommended Action(s): Approve a Resolution Authorizing a Memorandum of Understanding and Related Documents for Affordable Housing Construction in the Willow Glen Subdivision Phase 1 (Southeast Specific Plan) Public Comment: Dick Dowd, Director of Sustainable Development for Ygrene Energy Fund, stated he enjoys working with the City of Rohnert Park. Dev Goetschius, Executive Director of the Housing Land Trust of Sonoma County, reported on two primary goals of this project, which include creating both community and personal wealth as well as recruiting and retaining a workforce. ACTION: Moved/seconded (Mackenzie/Stafford) to adopt Resolution 2016-094 Authorizing a Memorandum of Understanding and Related Documents for Affordable Housing Construction for the Willow Glen Subdivision Phase 1 (Southeast Specific Plan). Motion carried by the following unanimous 4-0-1 vote: AYES: Ahanotu, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Callinan. 11. Approving Southeast Rohnert Park Phase 1 Final Map and Accepting Subject to Improvement Offers of Dedication Development Services Director Pawson presented the item. Recommended Action(s): Adopt a resolution approving Southeast Estates Subdivision Final Map Phase 1 and accepting subject -to -improvement offers of dedication for public right-of-way, public parks, public water tank, public utility easements, sidewalk easements and landscape maintenance easements Public Comment: Dick Dowd, Director of Sustainable Development for Ygrene Energy Fund, thanked Council for their collaborative atmosphere and commended the Development Services staff members for their hard work. ACTION: Moved/seconded (Mackenzie/Stafford) to adopt Resolution 2016-095 Approving Southeast Estates Subdivision Final Map Phase 1 and Accepting Subject to Improvement Offers of Dedication for Public Right -of -Way, City of Rohnert Park Joint Regular Meeting Minutes September 13, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 5 of 6 Public Parks, Public Water Tank, Public Utility Easements, Sidewalk Easements and Landscape Maintenance Easements. Motion carried by the following unanimous 4-0-1 vote: AYES: Ahanotu, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Callinan. 12. PUBLIC HEARING: (NO EARLIER THAN 6PM - Noticed 9/2/2016) Statement of Costs and Special Assessment on 6400 State Farm Dr., Rohnert Park, CA to Recover Nuisance Abatement Costs Development Services Director Pawson and Building Official Bradford presented the item. Recommended Action(s): Adopt a resolution to approve a statement of costs and establish a special assessment against the vacant real property located at 6400 State Farm Drive, Rohnert Park, CA APN: 143-051-072 to recover nuisance abatement costs pursuant to Rohnert Park Municipal Code sections 1.24.200 and 1.27.060 and Government Code section 38773.5. Public Comment: None. Vice Mayor Mackenzie stepped away from the dais at 6:35 p.m. and returned at 6:39 p.m. ACTION: Council did not take action and no public hearing was conducted because the property owner paid for the nuisance abatement costs on September 13, 2016. 13. COMMITTEE / LIAISON/ OTHER REPORTS A. Standing Committee Reports 1. Education Committee (9/6) Mayor Belforte reported that committee members toured University District and discussed housing issues with Sonoma State University President, Judy Sakaki. B. Liaison Reports 1. Russian River Watershed Association (RRWA) (8/25) None. 2. Health Action Council (9/2) Mayor Belforte stated the Health Action Council is currently looking at ways to improve after not receiving the Robert Wood Johnson Foundation prize. 3. Sonoma County Transportation Authority (SCTA.) (9/12) Vice Mayor Mackenzie reported a comprehensive transportation plan was approved and stated the importance of reducing greenhouse gas emissions. C. Other Reports Vice Mayor Mackenzie reported that he attended the 2016 California Adaptation Forum in Long Beach, California on behalf of the Regional Climate Protection Authority. City of Rohnert Park Joint Regular Meeting Minutes September 13, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 6 of 6 14. COMMUNICATIONS Mayor Belforte raised the issue of overnight parking on County Club Drive because she received a letter from concerned citizens. Public Safety Director Masterson and Development Services Director Pawson confirmed that no overnight parking is allowed on County Club Drive, and Council directed staff to look further into this matter. 15. MATTERS FROM/FOR COUNCIL Councilmember Stafford announced that Baskerville starts playing at Spreckles Performing Arts Center on September 16, 2016. Councilmember Stafford also thanked Development Services staff for their hard work since the majority of agenda items originated from their department. Vice Mayor Mackenzie announced that a birthday celebration for Arturo Ibleto, the Pasta King, will be held on October 9, 2016 and directed staff to prepare a proclamation honoring Arturo Ibleto to be presented at a future City Council meeting. Vice Mayor Mackenzie directed staff to add the discussion of endorsement of Sonoma County Library Tax Measure Y to a future City Council meeting. 16. PUBLIC COMMENTS None. 17. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 7:59 pm. Caitlin Saldanha, Deputy City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park �014NeRT AA�k MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, September 27, 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California Item No. 7A2 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the joint regular meeting to order at 5:00 pm, the notice for which being legally noticed on September 22, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Councilmember Absent: Joseph T. Callinan, Councilmember Pam Stafford, Councilmember Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Assistant City Attorney Barnhill, Finance Director Howze, Development Services Director Pawson, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Senior Analyst Atkins, and Deputy City Clerk Saldanha. 2. PLEDGE OF ALLEGIANCE Led by Kyle Krupp, Student and Cal Ripken 11-U Team Member. 3. PRESENTATIONS A. Mayor's Certificate of Recognition: Honoring Rohnert Park's Cal Ripken 11-U Team for Winning the Pacific Southwest Regional Tournament Mayor Belforte presented a Certificate of Recognition to Cal Ripken 11-U team members. Coach Poueu thanked Council for their recognition and commended the team's players, coaches and parents for their teamwork. B. Mayor's Proclamation: Honoring Arturo Ibleto for His Civic and Charitable Contributions to Sonoma County Mayor Belforte presented a Proclamation to Arturo Ibleto, who shared his history as "The Pasta King" and thanked Councilmembers for their support. City of Rohnert Park Joint Regular Meeting Minutes September 27, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 2 of 4 C. Founder's Day Committee Status Report by Jennifer Wiltermood Jennifer Wiltermood provided a brief update on Founder's Day 2016 and Councilmembers thanked her for the continued commitment she gives to the event each year. 4. DEPARTMENT HEAD BRIEFING A. Summary of Proposition 57 by Director of Public Safety, Brian Masterson Public Safety Director Masterson provided the report and emphasized consensus from the law enforcement community to oppose Proposition 57. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR A. Approval of Minutes for: 1. None B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated September 27, 2016 2. Successor Agency to the CDC Bills/Demands for Payment dated September 27, 2016 C. City Council Resolution for Adoption: 1. 2016-097 Authorizing the City Manager to Execute a Master Services Agreement with CHS Consulting Group for Traffic Engineering, Design and Analysis Services As Needed D. Authorizing the City Manager to Award Task Order 2016-09 to GHD for Preliminary Design Services for the Emergency Sewer Pond and Wet Well Lining Projects (Projects 1512 & 1709) for $77,433 E. Authorize the City Manager to Execute Task Order 2016-08 with GHD, Inc. for the Street Smart Rohnert Park Project (Project No. 2013-02) for an Amount Not to Exceed $89,950 ACTION: Moved/seconded (Mackenzie/Ahanotu) to approve the Consent Calendar. Motion carried by the following unanimous 3-0-2 vote: AYES: Ahanotu, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: Callinan and Stafford. 7. Consideration of Endorsing Sonoma County Library Tax "Measure Y" Assistant City Manager Schwartz presented the item. Recommended Action(s): Consider adopting a resolution endorsing Sonoma County Library Tax "Measure Y" that will provide locally -controlled funding for local libraries by imposing a 1/8t' cent transactions and use tax imposed for ten (10) years on retail sales in Sonoma County beginning April 1, 2017. City of Rohnert Park Joint Regular Meeting Minutes September 27, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 3 of 4 Public Comment: Barbara Mackenzie stated that 100% of the funds raised by Measure Y will support the library system directly. ACTION: Moved/seconded (Mackenzie/Ahanotu) to adopt Resolution 2016-098 Endorsing Sonoma County Library Tax Measure Y Motion carried by the following unanimous 3-0-2 vote: AYES: Ahanotu, Mackenzie, and Belforte NOS: None, ABSTAINS: None, ABSENT: Callinan and Stafford. 8. CLOSED SESSION A. Mayor Belforte made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 5:37 p.m. in Conference Room 2A to Consider: 1. Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Darrin Jenkins, City Manager Employee Organizations: a. Service Employees' International Union (SEN) b. Rohnert Park Employees' Association (RPEA) c. Rohnert Park Public Safety Officers' Association (RPPSOA) d. Rohnert Park Public Safety Managers' Association (RPPSMA) e. Management Unit f. Confidential Unit g. Unrepresented Employees B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:46 p.m. C. Report on Closed Session (Government Code § 54957.1) Mayor Belforte reported: no reportable action. 9. COMMITTEE / LIAISON/ OTHER REPORTS A. Standing Committee Reports None. B. Liaison Reports 1. Chamber of Commerce (Board of Directors) (9/20) None. 2. Senior Citizens Advisory Commission (9/15) Mayor Belforte reported that the main topic of discussion was working with Sonoma County to enhance senior services. Association of Bav Area Government (ABAG) General Assemblv (9/15) Vice Mayor Mackenzie reported that ABAG Executive Director, Ezra Rapport, has announced his retirement and ABAG Deputy Executive Director, Brad Paul, will serve as the Interim Executive Director in his absence. Vice Mayor Mackenzie also reported that a review of Plan Bay Area 2.0 will take place early next year. City of Rohnert Park Joint Regular Meeting Minutes September 27, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 4 of 4 4. Mayors & Councilmembers Legislative Committee (9/16) None. C. Other Reports Mayor Belforte reported that the Golden Gate Bridge Transportation District has acquired the Blue & Gold Ferry service from Tiburon to San Francisco. Mayor Belforte also noted that the suicide barrier project has been delayed and bus service issues have been resolved. 10. COMMUNICATIONS None. 11. MATTERS FROM/FOR COUNCIL Vice Mayor Mackenzie reported on issues regarding Sonoma Marin Area Rail Transit (SMART) and the establishment of quiet zones in surrounding cities. 12. PUBLIC COMMENTS None. 13. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 6:54 pm. Caitlin Saldanha, Deputy City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park CITY OF ROHNERT PARK ` BILLS FOR ACCEPTANCE October 11, 2016 Check Numbers: 234526 - 234772 $1,592,330.82 Dated: September 21, 2016 - September 29, 2016 TOTAL $1,592,330.82 Accounts Payable Checks for Approval User: gburke Printed: 10/4/2016 - 3:28 PM Check Number Check Date Fund Name 234526 09/21/2016 General Fund 234526 09/21/2016 General Fund 234526 09/21/2016 General Fund 234527 09/21/2016 General Fund 234527 09/21/2016 General Fund 234528 09/21/2016 General Fund 234528 09/21/2016 General Fund 234529 09/21/2016 Capital Projects Fund 234529 09/21/2016 Capital Projects Fund 234530 09/21/2016 Casino Public Service 234531 09/21/2016 General Fund 234532 09/21/2016 Capital Projects Fund 234533 09/21/2016 Capital Projects Fund 234534 09/21/2016 General Fund Account Name Vendor Name Equipment < $5K - Fire Belkorp AG, LLC Equipment < $5K - Fire Belkorp AG, LLC Sales Tax Payable Belkorp AG, LLC Check Total: Dues & Subscription - DS Jay Bradford Meetings & Travel - DS Jay Bradford Check Total: Contract Svcs - NonDept COMMUNICATION LEASING Contract Svcs - NonDept COMMUNICATION LEASING Check Total: RPX Rehab Dept. of Public Works -Roads TR -99 RPX Rehab Ph 2 Dept. of Public Works -Roads Check Total: Training & Travel - PS Double Tree by Hilton San Jose Check Total: Training & Travel - Police TARA DOUGLAS Check Total: TR -26 Snyder Wideng-SW to MedC DrafTech Blueprinting, Inc Check Total: Retention Payable - CIP Dryco Construction Check Total: Meetings & Travel - DS Sonia Espino Page 1 of 32 Void Amount 920.08 4.25 -4.25 920.08 85.00 20.00 105.00 97.48 324.97 422.45 2,260.98 46.52 2,307.50 968.59 968.59 45.00 45.00 69.60 69.60 13,295.63 13,295.63 489.52 Check Number Check Date Fund Name Account Name 234535 09/21/2016 Capital Projects Fund TR -109 N Snyder Rehab 234535 09/21/2016 Capital Projects Fund TR -109 N Snyder Rehab 234536 09/21/2016 General Fund 730.00 234537 09/21/2016 Casino Public Service Training & Travel - PS 234538 09/21/2016 Wilfred Widening Maintenc JEPA TR -108 Wilfrd Rep Outside City 234538 09/21/2016 Casino Public Service TR -108 Wilfrd Rep Inside City 234539 09/21/2016 General Fund 1.32 234540 09/21/2016 ISF - Fleet Veh Rep NonDeptmtl - Fleet 234540 09/21/2016 ISF - Fleet Veh Rep NonDeptmtl - Fleet 234540 09/21/2016 General Fund Sales Tax Payable 234541 09/21/2016 General Fund Contract Svcs - NonDept 234542 09/21/2016 Capital Projects Fund RPX Rehab 234543 09/21/2016 General Fund 1,043.11 234544 09/21/2016 General Fund 234545 09/21/2016 General Fund 234546 09/21/2016 General Fund Contract Svcs - RPCC Page 2 of 32 Vendor Name Void Amount Check Total: 489.52 Firma Design Group 810.00 Firma Design Group 27,384.50 Check Total: 28,194.50 ARMANDO F. FLORES 732.80 Check Total: 732.80 Geocell, LLC 730.00 Check Total: 730.00 GHD 899.56 GHD 146.44 Check Total: 1,046.00 Theodore Giesige 372.58 Check Total: 372.58 Golden State Emergency Vehicle Service 202.40 Golden State Emergency Vehicle Service 1.32 Golden State Emergency Vehicle Service -1.32 Check Total: 202.40 Granicus, Inc. 525.00 Check Total: 525.00 Green Valley Consulting Engineers 1,281.00 Check Total: 1,281.00 Michael Harrow 396.40 Check Total: 396.40 JAMES HEROLD 226.00 Check Total: 226.00 Arthur Hollingsworth 1,043.11 Check Total: 1,043.11 Bettyjane Hotaling 4,512.30 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 4,512.30 234547 09/21/2016 General Fund Spec Dept Exp - Parks John Deere Financial 0.16 234547 09/21/2016 General Fund Sales Tax Payable John Deere Financial -0.16 234547 09/21/2016 General Fund Spec Dept Exp - Parks John Deere Financial 34.48 Check Total: 34.48 234548 09/21/2016 General Fund Rec Ref Clearing Deanna Kathriner 60.00 Check Total: 60.00 234549 09/21/2016 Casino Public Service Training & Travel - PS Jill Kempf 260.00 Check Total: 260.00 234550 09/21/2016 General Fund Spec Dept Exp - Parks Mead Clark Lumber Company, Inc. 326.62 234550 09/21/2016 General Fund Spec Dept Exp - Parks Mead Clark Lumber Company, Inc. 755.30 Check Total: 1,081.92 234551 09/21/2016 General Fund Del Patton 304.06 Check Total: 304.06 234552 09/21/2016 General Fund License Permit & Fees - CH Redwood Empire Municipal Insurance Fu 11.20 234552 09/21/2016 General Fund License, Permits & Fees - PW Redwood Empire Municipal Insurance Fu 14.00 234552 09/21/2016 General Fund License Permit & Fees -Streets Redwood Empire Municipal Insurance Fu 58.81 234552 09/21/2016 General Fund License Permit & Fees-Strm Dm Redwood Empire Municipal Insurance Fu 2.80 234552 09/21/2016 General Fund License Permit & Fees - Parks Redwood Empire Municipal Insurance Fu 53.21 234552 09/21/2016 General Fund License Permit & Fees-GoldRdge Redwood Empire Municipal Insurance Fu 8.40 234552 09/21/2016 General Fund License Permit & Fees -SrC Redwood Empire Municipal Insurance Fu 2.80 234552 09/21/2016 General Fund License, Permits & Fees -B Pool Redwood Empire Municipal Insurance Fu 2.80 234552 09/21/2016 General Fund License, Permits Fees -H Pool Redwood Empire Municipal Insurance Fu 5.60 234552 09/21/2016 General Fund License, Permits & Fees -M Pool Redwood Empire Municipal Insurance Fu 2.80 234552 09/21/2016 General Fund License Permit & Fees - SpC Redwood Empire Municipal Insurance Fu 5.60 234552 09/21/2016 General Fund License Permit & Fees - RPCC Redwood Empire Municipal Insurance Fu 5.60 234552 09/21/2016 General Fund License Permit & Fees - BARC Redwood Empire Municipal Insurance Fu 5.60 234552 09/21/2016 General Fund License Permit & Fees - LBRC Redwood Empire Municipal Insurance Fu 2.80 234552 09/21/2016 Sewer Utility Fund License Permit & Fees - Sewer Redwood Empire Municipal Insurance Fu 145.62 234552 09/21/2016 Water Utility Fund License Permit & Fees - Water Redwood Empire Municipal Insurance Fu 176.41 234552 09/21/2016 ISF - Fleet License Permit & Fees - Fleet Redwood Empire Municipal Insurance Fu 56.01 Check Total: 560.06 234553 09/21/2016 General Fund Rec Ref Clearing Celia Rivas 193.50 Check Total: 193.50 Page 3 of 32 Check Number Check Date Fund Name Account Name 234554 09/21/2016 General Fund Contract Svcs - RPCC 234555 09/21/2016 General Fund 234556 09/21/2016 General Fund Contract Svcs - RPCC 234557 09/21/2016 General Fund Services 234558 09/21/2016 General Fund Janitorial Services - H Pool 234558 09/21/2016 General Fund Janitorial Services -M Pool 234559 09/21/2016 General Fund Repairs & Maint Routine -B Pool 234559 09/21/2016 General Fund Repairs & Maint Routine -B Pool 234559 09/21/2016 General Fund Sales Tax Payable 234560 09/21/2016 Wilfred Widening Maintenc JEPA TR -108 Wilfrd Rep Outside City 234560 09/21/2016 Casino Public Service TR -108 Wilfrd Rep Inside City 234560 09/21/2016 Wilfred Widening Maintenc JEPA Retention Payable - JEPA 234560 09/21/2016 Casino Public Service Retention Payable - RPSC 234561 09/21/2016 ISF - Fleet Veh Repairs for SrC-Fleet 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT 234562 09/21/2016 Sewer Utility Fund Equip over $5K - Sewer 234562 09/21/2016 Sewer Utility Fund Equip over $5K - Sewer 234562 09/21/2016 General Fund Sales Tax Payable 234562 09/21/2016 Sewer Utility Fund Equip over $5K - Sewer 234562 09/21/2016 Sewer Utility Fund Equip over $5K - Sewer 234562 09/21/2016 General Fund Sales Tax Payable 234562 09/21/2016 Sewer Utility Fund Equip over $5K - Sewer 234562 09/21/2016 Sewer Utility Fund Equip over $5K - Sewer 234562 09/21/2016 Sewer Utility Fund Equip over $5K - Sewer 234562 09/21/2016 General Fund Sales Tax Payable 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT Page 4 of 32 Vendor Name Kathleen Robinson Check Total: Paul Skanchy Check Total: Randy Snyder Check Total: John Thompson Check Total: Universal Building Services Universal Building Services Check Total: USA Blue Book USA Blue Book USA Blue Book Check Total: VSS International Inc VSS International Inc VSS Intemational Inc VSS International Inc Check Total: Yarbrough Bros. Towing, Inc. Check Total: US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank Void Amount 156.00 156.00 177.52 177.52 702.00 702.00 398.00 398.00 960.00 420.00 1,380.00 558.33 -10.97 10.97 558.33 84,056.92 13,683.68 -4,202.85 -684.18 92,853.57 60.00 60.00 4.99 74.76 0.02 -0.02 133.94 0.93 -0.93 85.40 374.78 9.01 -9.01 56.96 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank 0.67 234562 09/21/2016 General Fund Sales Tax Payable US Bank -0.67 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank 58.40 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank -0.13 234562 09/21/2016 General Fund Sales Tax Payable US Bank 0.13 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank 146.64 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank 373.90 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank 32.72 234562 09/21/2016 General Fund Sales Tax Payable US Bank -32.72 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank 296.87 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank -2.45 234562 09/21/2016 General Fund Sales Tax Payable US Bank 2.45 234562 09/21/2016 ISF - Information Technology Meetings & Travel - IT US Bank 525.00 234562 09/21/2016 ISF - Information Technology Softwr License & Maint - IT US Bank 63.48 234562 09/21/2016 ISF - Information Technology Softwr License & Maint - IT US Bank 270.48 234562 09/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank 23.09 234562 09/21/2016 ISF - Information Technology Dues & Subscription - IT US Bank 160.00 234562 09/21/2016 ISF - Information Technology Softwr License & Maint - IT US Bank 38.97 Check Total: 2,687.66 234563 09/21/2016 General Fund Meetings & Travel - CM US Bank 42.11 Check Total: 42.11 234564 09/21/2016 General Fund Training & Travel - CM US Bank 475.00 234564 09/21/2016 General Fund Training & Travel - CM US Bank 175.00 234564 09/21/2016 General Fund License Permit & Fees - CM US Bank 110.00 234564 09/21/2016 General Fund Dues & Subscription - CM US Bank 71.00 234564 09/21/2016 General Fund Office Supplies - CM US Bank 30.86 234564 09/21/2016 General Fund Office Supplies - CM US Bank 0.24 234564 09/21/2016 General Fund Sales Tax Payable US Bank -0.24 234564 09/21/2016 General Fund Training & Travel - CM US Bank 153.96 234564 09/21/2016 General Fund Training & Travel - CM US Bank 74.00 234564 09/21/2016 General Fund Training & Travel - CM US Bank 260.00 Check Total: 1,349.82 234565 09/21/2016 General Fund Paper Supplies - ED US Bank 9.99 234565 09/21/2016 General Fund Paper Supplies - ED US Bank 9.99 234565 09/21/2016 General Fund Paper Supplies - ED US Bank 9.99 234565 09/21/2016 General Fund Paper Supplies - ED US Bank 9.99 234565 09/21/2016 General Fund Meetings & Travel - ED US Bank 187.84 234565 09/21/2016 General Fund Office Supplies - CM US Bank 151.87 Check Total: 379.67 Page 5 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 234566 09/21/2016 General Fund Community Promo - CM US Bank 1,396.22 234566 09/21/2016 General Fund Community Promo - CM US Bank 96.95 234566 09/21/2016 General Fund Sales Tax Payable US Bank -96.95 234566 09/21/2016 General Fund Community Promo - CM US Bank 75.95 234566 09/21/2016 General Fund Community Promo - CM US Bank 30.86 234566 09/21/2016 General Fund Exp Belforte - CC US Bank 136.20 234566 09/21/2016 General Fund Exp Belforte - CC US Bank 156.20 234566 09/21/2016 General Fund Exp - Mackenzie - CC US Bank 62.10 234566 09/21/2016 General Fund Exp - Mackenzie - CC US Bank 88.10 234566 09/21/2016 General Fund Training & Travel - CM US Bank 525.00 234566 09/21/2016 General Fund Exp - Mackenzie - CC US Bank 250.00 234566 09/21/2016 General Fund Training & Travel - CM US Bank 1,020.00 234566 09/21/2016 General Fund Exp Belforte - CC US Bank 40.00 234566 09/21/2016 General Fund Exp - Mackenzie - CC US Bank 367.66 234566 09/21/2016 General Fund Exp Belforte - CC US Bank 25.00 234566 09/21/2016 General Fund Exp Stafford - CC US Bank 25.00 234566 09/21/2016 General Fund Meetings & Travel - ED US Bank 25.00 234566 09/21/2016 General Fund Meetings & Travel - ED US Bank 25.00 234566 09/21/2016 General Fund Meetings & Travel - ED US Bank 25.00 Check Total: 4,273.29 234567 09/21/2016 General Fund Recruitment - SpC US Bank 37.50 234567 09/21/2016 General Fund Recruitment - Parks US Bank 37.50 234567 09/21/2016 General Fund Recruitment - PAC US Bank 75.00 234567 09/21/2016 General Fund Recruitment - B Pool US Bank 25.00 234567 09/21/2016 General Fund Recruitment - H Pool US Bank 25.00 234567 09/21/2016 General Fund Recruitment - M Pool US Bank 25.00 234567 09/21/2016 General Fund Recruitment - RPCC US Bank 25.00 234567 09/21/2016 General Fund Recruitment - SpC US Bank 25.00 234567 09/21/2016 General Fund Recruitment - SrC US Bank 25.00 Check Total: 300.00 234568 09/21/2016 General Fund Books/Pamphlets - DS US Bank 92.14 234568 09/21/2016 General Fund Dues & Subscription - DS US Bank 135.00 234568 09/21/2016 Capital Projects Fund 1401 Snyder non-capital US Bank 1,000.00 234568 09/21/2016 General Fund Office Supplies - DS US Bank 296.72 234568 09/21/2016 General Fund Office Equip - DS US Bank 37735 234568 09/21/2016 General Fund Office Supplies - DS US Bank 28.54 Check Total: 1,929.75 234569 09/21/2016 General Fund Recruitment - SpC US Bank 50.00 234569 09/21/2016 General Fund Recruitment - RPCC US Bank 50.00 234569 09/21/2016 General Fund Recruitment - FIN US Bank 75.00 Page 6 of 32 Check Number Check Date Fund Name Account Name Vendor Name 234569 09/21/2016 General Fund Recruitment - SpC US Bank 234569 09/21/2016 General Fund Recruitment - RPCC US Bank 234569 09/21/2016 General Fund Training & Travel - HR US Bank 234569 09/21/2016 General Fund Recruitment - Parks US Bank 234569 09/21/2016 General Fund Recruitment - SpC US Bank 234569 09/21/2016 General Fund Recruitment - RPCC US Bank Check Total: 234570 09/21/2016 General Fund Spec Dept Exp - Fire US Bank 234570 09/21/2016 General Fund Meetings & Travel - Fire US Bank 234570 09/21/2016 General Fund Training & Travel - Police US Bank 234570 09/21/2016 General Fund Training & Travel - Fire US Bank 234570 09/21/2016 General Fund Training & Travel - Fire US Bank 234570 09/21/2016 General Fund Meetings & Travel - Fire US Bank 234570 09/21/2016 General Fund Meetings & Travel - Fire US Bank 234570 09/21/2016 General Fund Meetings & Travel - Fire US Bank 234570 09/21/2016 General Fund Meetings & Travel - Fire US Bank 234570 09/21/2016 General Fund Meetings & Travel - Police US Bank 234570 09/21/2016 General Fund Meetings & Travel - Police US Bank 234570 09/21/2016 General Fund Meetings & Travel - Fire US Bank 234570 09/21/2016 General Fund Postage & Shipping - Fire US Bank Check Total: 234571 09/21/2016 General Fund Community Promo - Police US BANK Check Total: 234572 09/21/2016 General Fund Police/ID - Police US BANK 234572 09/21/2016 General Fund Police/ID - Police US BANK Check Total: 234573 09/21/2016 General Fund Spec Dept Exp - SEA US Bank 234573 09/21/2016 General Fund Meetings & Travel - Police US Bank Check Total. 234574 09/21/2016 General Fund Cell Phone - Police US Bank 234574 09/21/2016 General Fund Cell Phone - Police US Bank 234574 09/21/2016 General Fund Sales Tax Payable US Bank 234574 09/21/2016 General Fund Spec Dept Exp -Police US Bank 234574 09/21/2016 General Fund Police/1D - Police US Bank 234574 09/21/2016 General Fund Spec Dept Exp -Police US Bank 234574 09/21/2016 General Fund Spec Dept Exp -Police US Bank Page 7 of 32 Void Amount 37.50 37.50 1,020.00 -10.00 125.00 125.00 1,510.00 20.97 25.77 25.00 417.00 -109.00 319.98 639.96 639.96 319.98 22.74 80.95 180.00 25.00 2,608.31 14.13 14.13 101.17 96.52 197.69 75.76 38.00 113.76 27.37 -0.54 0.54 130.49 43.39 169.06 57.40 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 427.71 234575 09/21/2016 General Fund Spec Dept Exp - AS US Bank 198.00 Check Total: 198.00 234576 09/21/2016 General Fund Training & Travel - Police US Bank 250.00 234576 09/21/2016 General Fund Training & Travel - Police US Bank 23.46 234576 09/21/2016 General Fund Training & Travel - Police US Bank 18.00 Check Total: 291.46 234577 09/21/2016 General Fund Uniforms - Police US Bank 107.60 234577 09/21/2016 General Fund Uniforms - Police US Bank 1.13 234577 09/21/2016 General Fund Sales Tax Payable US Bank -1.13 234577 09/21/2016 General Fund Meetings & Travel - Police US Bank 37.75 234577 09/21/2016 General Fund Police/ID - Police US Bank 430.84 234577 09/21/2016 General Fund Police/ID - Police US Bank 4.82 234577 09/21/2016 General Fund Sales Tax Payable US Bank -4.82 Check Total-. 576.19 234578 09/21/2016 General Fund Uniforms - Police US Bank 944.38 234578 09/21/2016 General Fund Recruitment - Police US Bank 159.63 234578 09/21/2016 General Fund Recruitment - Police US Bank 111.43 234578 09/21/2016 General Fund Recruitment - Police US Bank 103.57 Check Total. 1,319.01 234579 09/21/2016 General Fund First Aid Supp - Fire US Bank 106.18 234579 09/21/2016 General Fund First Aid Supp - Fire US Bank 1.48 234579 09/21/2016 General Fund Sales Tax Payable US Bank -1.48 234579 09/21/2016 General Fund Spec Dept Exp - ABSO US Bank 34.25 234579 09/21/2016 General Fund Repairs & Maint Routine - PS-S US Bank 18.47 234579 09/21/2016 General Fund Repairs &Maint Routine - PS-N US Bank 99.36 Check Total: 258.26 234580 09/21/2016 General Fund Office Supplies - Police US Bank 98.91 Check Total: 98.91 234581 09/21/2016 General Fund Spec Dept Exp - AS US Bank 46.02 234581 09/21/2016 General Fund Spec Dept Exp - AS US Bank 18.10 234581 09/21/2016 General Fund Spec Dept Exp - AS US Bank 44.56 234581 09/21/2016 General Fund Repairs & Maint Routine-ASBIdg US Bank 17.92 Check Total, 126.60 Page 8 of 32 Check Number Check Date Fund Name 234582 09/21/2016 General Fund 234582 09/21/2016 General Fund 234582 09/21/2016 General Fund 234582 09/21/2016 General Fund 234582 09/21/2016 General Fund 234583 09/21/2016 General Fund 234583 09/21/2016 General Fund 234584 09/23/2016 General Fund 234585 09/26/2016 General Fund 234586 09/26/2016 General Fund 234587 09/26/2016 General Fund 234587 09/26/2016 General Fund 234587 09/26/2016 General Fund 234588 09/26/2016 ISF - Fleet 234589 09/26/2016 General Fund 234590 09/26/2016 General Fund 234590 09/26/2016 General Fund 234591 09/26/2016 General Fund 234592 09/26/2016 General Fund Account Name Vendor Name Repairs & Maint Routine - PS -S US Bank Repairs & Maint Routine - PS -S US Bank Repairs & Maint Routine - PS -S US Bank Repairs & Maint Routine - PS -S US Bank Repairs & Maint Routine - PS -S US Bank Repairs & Maint Routine -Fleet Check Total: Postage & Shipping - SEA US Bank Postage & Shipping - SEA US Bank Check Total: Medical Ins Hartford -Ret Med HARTFORD LIFE INS Telephone - H Pool Check Total: Spec Dept Exp - Gold Ridge ABM Janitorial North Calif -LA Page 9 of 32 Void Amount 184.61 31.64 31.47 101.50 8.44 357.66 14.61 16.18 30.79 28,732.60 28,732.60 1,084.32 1,084.32 629.40 629.40 208.73 0.89 -0.89 208.73 1,050.00 1,050.00 845.00 845.00 151.16 155.91 307.07 31.64 31.64 2,500.00 2,500.00 J V1111 011161111 Check Total: Repairs & Maint Routine-ASBIdg ANIMAL HEALTH & SANITARY Repairs & Maint Routine-ASBIdg ANIMAL HEALTH & SANITARY Sales Tax Payable ANIMAL HEALTH & SANITARY Check Total: Repairs & Maint Routine -Fleet Beacon Fire Protection Check Total: Contract Svcs - RPCC Harvey Bell Check Total: Telephone - H Pool Comcast Telephone - H Pool Comcast Check Total: Spec Dept Exp - PW Comcast Check Total: Contract Svcs - Streets DC Electric Group Inc. Check Total: Page 9 of 32 Void Amount 184.61 31.64 31.47 101.50 8.44 357.66 14.61 16.18 30.79 28,732.60 28,732.60 1,084.32 1,084.32 629.40 629.40 208.73 0.89 -0.89 208.73 1,050.00 1,050.00 845.00 845.00 151.16 155.91 307.07 31.64 31.64 2,500.00 2,500.00 Check Number Check Date Fund Name 234593 09/26/2016 General Fund 234594 09/26/2016 General Fund 234595 09/26/2016 General Fund 234596 09/26/2016 Water Utility Fund 234597 09/26/2016 General Fund 234597 09/26/2016 General Fund 234597 09/26/2016 General Fund 234598 09/26/2016 General Fund 234599 09/26/2016 General Fund 234600 09/26/2016 General Fund 234601 09/26/2016 General Fund 234602 09/26/2016 Traffic Signals Fund 234603 09/26/2016 ISF - Fleet 234603 09/26/2016 ISF - Fleet 234603 09/26/2016 General Fund 234604 09/26/2016 General Fund 234605 09/26/2016 ISF - Fleet Account Name Advertising - Productions Publicity - RPCC Repairs & Maint Routine - CH Dues & Subscription - Water Spec Dept Exp - Streets Spec Dept Exp - Streets Sales Tax Payable Contract Svcs - DS Productions - Production Contract Svcs - AS TR -102 Traffic Flow ImprovStdy Veh Repairs for Water -Fleet Veh Repairs for Water -Fleet Sales Tax Payable EAP Expense - NonDept Veh Repairs for Police -Fleet Page 10 of 32 Vendor Name Void Electric Crayon Inc Check Total, Gregory Gavin Check Total: Grainger, Inc. Check Total; ED JOERGER Check Total: John Deere Financial John Deere Financial John Deere Financial Check Total: Kaiser Foundation Health Plan Inc Check Total: Katherine Marie Kenyon Check Total: Roger Klein, D.V.M. Check Total: JOSEPH D. NETTER Check Total: OMNI. MEANS Check Total: Peterson Trucks, Inc Peterson Trucks, Inc Peterson Trucks, Inc Check Total: Redwood Empire Municipal Insurance Fu Check Total: Redwood Lock & Key Amount 1,044.00 1,044.00 750.00 750.00 110.14 110.14 170.00 170.00 639.93 2.96 -2.96 639.93 240.00 240.00 300.00 300.00 180.00 180.00 255.47 255.47 9,034.00 9,034.00 69.49 0.33 -0.33 69.49 549.44 549.44 8.16 Check Number Check Date Fund Name Account Name 234606 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer 234606 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer 234607 09/26/2016 General Fund Contract Svcs - RPCC 234608 09/26/2016 General Fund Water - PW 234609 09/26/2016 General Fund Animal Shelter Fees - AS 234609 09/26/2016 General Fund Animal Licence Revenue -AS 234610 09/26/2016 Recycled Water Utility Fund Purchase of RW 234611 09/26/2016 General Fund Uniforms - Police 234611 09/26/2016 General Fund Uniforms - Police 234611 09/26/2016 General Fund Uniforms - Police 234611 09/26/2016 General Fund Uniforms - Police 234611 09/26/2016 General Fund Uniforms - Police 234612 09/26/2016 General Fund Training & Travel - Police 234613 09/26/2016 General Fund Spec Dept Exp - Streets 234613 09/26/2016 General Fund Spec Dept Exp - Streets 234613 09/26/2016 General Fund Sales Tax Payable 234614 09/26/2016 General Fund Contract Svcs - RPCC 234615 09/26/2016 General Fund Spec Dept Exp - Streets 234615 09/26/2016 General Fund Spec Dept Exp - Streets 234615 09/26/2016 General Fund Spec Dept Exp - Streets Page 11 of 32 Vendor Name Check Total: Reliable Hardware & Steel Co. Reliable Hardware & Steel Co. Check Total: Kathleen Robinson Check Total: CITY OF ROHNERT PARK Check Total: Jose Salgado Jose Salgado Check Total: City of Santa Rosa Check Total: Santa Rosa Uniform & Career Apparel Santa Rosa Uniform & Career Apparel Santa Rosa Uniform & Career Apparel Santa Rosa Uniform & Career Apparel Santa Rosa Uniform & Career Apparel Check Total: Anthony Savas Check Total. Shamrock Materials Shamrock Materials Shamrock Materials Check Total: Gay Shelton-Ostadi Check Total: Sherwin Williams Sherwin Williams Sherwin Williams Void Amount 8.16 139.91 13.57 153.48 195.00 195.00 181.29 181.29 95.00 12.00 107.00 32,798.95 32,798.95 59.76 211.90 21.74 852.60 761.63 1,907.63 54.00 54.00 113.62 -0.52 0.52 113.62 58.50 58.50 75.15 672.62 5.43 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 753.20 234616 09/26/2016 General Fund Contract Svcs - DS Shums Coda Associates Inc 480.00 234616 09/26/2016 General Fund Contract Svcs - DS Shums Coda Associates Inc 360.00 Check Total: 840.00 234617 09/26/2016 General Fund Office Equip - Police Simple Office Solutions 132.31 Check Total: 132.31 234618 09/26/2016 ISF - Fleet Veh Repairs for Parks-Fleet Six Robblees' Inc. 174.42 Check Total: 174.42 234619 09/26/2016 General Fund Contract Svcs - RPCC Randy Snyder 60.00 Check Total: 60.00 234620 09/26/2016 Sewer Utility Fund Water Conservation Measures Sonoma County Water Agency 1,862.33 Check Total: 1,862.33 234621 09/26/2016 General Fund Softwr License & Maint - CH Syserco, Inc 1,339.00 Check Total: 1,339.00 234622 09/26/2016 General Fund Advertising - Productions Kim Taylor 800.00 Check Total: 800.00 234623 09/26/2016 General Fund Contract Svcs - Parks UCPNB 2,083.33 234623 09/26/2016 General Fund Contract Svcs - RPCC UCPNB 416.67 Check Total: 2,500.00 234624 09/26/2016 Water Utility Fund SystemRepair - Water United Forest Products, Inc. 284.63 Check Total: 284.63 234625 09/26/2016 Gas Tax Fund(2105, 2106, 2107) TR-104 Signal Sys Stdy W-Trans 2,835.29 234625 09/26/2016 Casino Public Service TR-104 50% Signal Sys Stdy W-Trans 2,835.30 234625 09/26/2016 Gas Tax Fund(2105, 2106, 2107) TR-104 Signal Sys Stdy W-Trans 1,705.00 234625 09/26/2016 Casino Public Service TR-104 50% Signal Sys Stdy W-Trans 1,705.00 Check Total: 9,080.59 234626 09/26/2016 General Fund Productions - Production Brian Watson 450.00 Check Total: 450.00 234627 09/26/2016 General Fund Spec Dept Exp -BARC WEST COUNTY TRANSPORTATION 2,483.03 Page 12 of 32 Check Number Check Date Fund Name Account Name 234628 09/26/2016 General Fund Spec Dept Exp - Parks 234628 09/26/2016 Water Utility Fund SystemRepair - Water 234629 09/26/2016 ISF - Information Technology Equipment < S5K - IT 234630 09/26/2016 General Fund Productions - Production Vendor Name Check Total Wheeler Zamaroni Wheeler Zamaroni Check Total: Winzip Computing Scott Woodard 234631 09/26/2016 General Fund Spec Dept Exp -PAC US Bank 234631 09/26/2016 General Fund Spec Dept Exp -PAC US Bank 234631 09/26/2016 General Fund Spec Dept Exp - Production US Bank 234631 09/26/2016 General Fund Spec Dept Exp - Production US Bank 234631 09/26/2016 General Fund Sales Tax Payable US Bank 234631 09/26/2016 General Fund Spec Dept Exp - Production US Bank 234631 09/26/2016 General Fund Advertising - Productions US Bank 234631 09/26/2016 General Fund Spec Dept Exp - Production US Bank 234631 09/26/2016 General Fund Spec Dept Exp - Production US Bank 234631 09/26/2016 General Fund Spec Dept Exp - Production US Bank 234631 09/26/2016 General Fund Spec Dept Exp - Production US Bank 234631 09/26/2016 General Fund Spec Dept Exp - Production US Bank 234631 09/26/2016 General Fund Productions - Production US Bank 234631 09/26/2016 General Fund Spec Dept Exp -PAC US Bank 234631 09/26/2016 General Fund Productions - Production US Bank 234632 09/26/2016 General Fund Publicity - SpC US Bank 234632 09/26/2016 General Fund Publicity - SpC US Bank 234632 09/26/2016 General Fund Repairs & Maint Routine - SrC US Bank 234632 09/26/2016 General Fund Spec Dept Exp - SpC US Bank 234632 09/26/2016 General Fund Spec Dept Exp - H Pool US Bank 234632 09/26/2016 General Fund Spec Dept Exp - B Pool US Bank 234632 09/26/2016 General Fund Spec Dept Exp - B Pool US Bank 234632 09/26/2016 General Fund Spec Dept Exp - B Pool US Bank 234632 09/26/2016 General Fund Contract Svcs - SrC US Bank 234632 09/26/2016 General Fund Spec Dept Exp - H Pool US Bank 234632 09/26/2016 General Fund Spec Dept Exp - B Pool US Bank 234632 09/26/2016 General Fund Spec Dept Exp - P&R Comm US Bank 234632 09/26/2016 General Fund Spec Dept Exp - P&R Comm US Bank Page 13 of 32 Check Total: Check Total: Check Total: Void Amount 2,483.03 46.01 449.14 495.15 450.00 450.00 450.00 450.00 19.36 195.64 995.63 71.81 -71.81 21.75 90.00 243.19 212.52 143.55 63.02 43.47 33.00 387.04 641.00 3,089.17 170.81 137.99 54.31 32.05 66.82 66.83 30.00 30.66 205.00 20.00 20.00 37.40 30.80 Check Number Check Date Fund Name 234633 09/26/2016 Water Utility Fund 234634 09/26/2016 Sewer Utility Fund 234635 09/26/2016 General Fund 234635 09/26/2016 General Fund 234635 09/26/2016 General Fund 234635 09/26/2016 General Fund 234636 09/26/2016 ISF - Fleet 234636 09/26/2016 ISF - Fleet 234636 09/26/2016 ISF - Fleet 234636 09/26/2016 General Fund 234636 09/26/2016 ISF - Fleet 234636 09/26/2016 ISF - Fleet 234636 09/26/2016 ISF - Fleet 234636 09/26/2016 General Fund 234636 09/26/2016 ISF - Fleet 234636 09/26/2016 ISF - Fleet 234636 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund 234637 09/26/2016 General Fund Account Name Vendor Name Gas & Oil - Water US Bank Education Stipend - PW SWR US Bank Spec Dept Exp - Parks US Bank Spec Dept Exp - Parks US Bank Spec Dept Exp - Parks US Bank Spec Dept Exp - Parks US Bank Veh Repairs for Parks -Fleet US Bank Veh Repairs for Parks -Fleet US Bank Veh Repairs for Parks -Fleet US Bank Sales Tax Payable US Bank Gas & Oil - Fleet US Bank Veh Rep NonDeptmtl - Fleet US Bank Postage & Shipping - Fleet US Bank Spec Dept Exp - Streets US Bank Small Tools - Fleet US Bank Small Tools - Fleet US Bank Sales Tax Payable US Bank Productions - Production US Bank Productions - Production US Bank Productions - Production US Bank Sales Tax Payable US Bank Spec Dept Exp - Production US Bank Spec Dept Exp - Production US Bank Sales Tax Payable US Bank Spec Dept Exp - Production US Bank Spec Dept Exp - Production US Bank Sales Tax Payable US Bank Productions - Production US Bank Productions - Production US Bank Sales Tax Payable US Bank Spec Dept Exp - Production US Bank Spec Dept Exp - Production US Bank Page 14 of 32 Void Check Total: Check Total: Check Total: Check Total: Check Total: Amount 902.67 59.73 59.73 24.00 24.00 261.95 701.04 129.84 178.35 1,271.18 -26.25 652.07 52.46 -52.46 7.22 15.20 5.28 31.89 58.04 0.27 -0.27 743.45 17.39 97.01 -0.22 0.22 84.00 7.35 -7.35 33.98 2.97 -2.97 32.61 2.62 -2.62 18.98 1.66 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 234637 09/26/2016 General Fund Sales Tax Payable US Bank -1.66 234637 09/26/2016 General Fund Spec Dept Exp - Production US Bank 14.12 234637 09/26/2016 General Fund Spec Dept Exp - Production US Bank 1.24 234637 09/26/2016 General Fund Sales Tax Payable US Bank -1.24 234637 09/26/2016 General Fund Productions - Production US Bank 24.99 234637 09/26/2016 General Fund Productions - Production US Bank 2.19 234637 09/26/2016 General Fund Sales Tax Payable US Bank -2.19 234637 09/26/2016 General Fund Productions - Production US Bank 23.86 234637 09/26/2016 General Fund Productions - Production US Bank 2.78 234637 09/26/2016 General Fund Sales Tax Payable US Bank -2.78 234637 09/26/2016 General Fund Productions - Production US Bank 7.92 234637 09/26/2016 General Fund Spec Dept Exp - Production US Bank 196.66 234637 09/26/2016 General Fund Spec Dept Exp - Production US Bank 71.84 234637 09/26/2016 General Fund Productions - Production US Bank 17.72 Check Total: 641.08 234638 09/26/2016 Sewer Utility Fund Gas & Oil - Sewer US Bank 30.00 Check Total: 30.00 234639 09/26/2016 General Fund Spec Dept Exp - Streets US Bank 174.62 234639 09/26/2016 General Fund Spec Dept Exp - Streets US Bank 282.25 234639 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 129.85 234639 09/26/2016 General Fund Gas & Oil - Parks US Bank 75.31 Check Total: 662.03 234640 09/26/2016 Water Utility Fund Gas & Oil - Water US Bank 150.00 Check Total: 150.00 234641 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 125.00 234641 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 258.00 234641 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 21.18 234641 09/26/2016 General Fund Sales Tax Payable US Bank -21.18 234641 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 109.50 234641 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 8.75 234641 09/26/2016 General Fund Sales Tax Payable US Bank -8.75 234641 09/26/2016 Water Utility Fund Spec Dept Exp - Water US Bank 21.99 Check Total: 514.49 234642 09/26/2016 General Fund Gas & Oil - Streets US Bank 45.16 234642 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 16.24 234642 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 88.62 234642 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 41.34 Page 15 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 234642 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 49.07 234642 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 65.18 234642 09/26/2016 General Fund Spec Dep. Exp - Parks US Bank 178.35 Check Total: 483.96 234643 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 95.43 234643 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 170.85 234643 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 21.72 234643 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 216.41 Check Total: 504.41 234644 09/26/2016 General Fund Spec Dept Exp - Production US Bank 20.39 234644 09/26/2016 General Fund Spec Dept Exp - Production US Bank 44.53 234644 09/26/2016 General Fund Spec Dept Exp - Production US Bank 14.68 234644 09/26/2016 General Fund Spec Dept Exp -PAC US Bank 43.89 234644 09/26/2016 General Fund Spec Dept Exp -PAC US Bank 15.67 234644 09/26/2016 General Fund Spec Dept Exp -PAC US Bank 151.55 234644 09/26/2016 General Fund Spec Dept Exp -PAC US Bank 67.97 Check Total: 358.68 234645 09/26/2016 General Fund Gas & Oil - Streets US Bank 7838 234645 09/26/2016 General Fund Spec Dept Exp - Streets US Bank 21.73 16.36 234645 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 234645 09/26/2016 General Fund Spec Dept Exp - Streets US Bank 44.35 50.12 234645 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 234645 09/26/2016 General Fund Spec Dept Exp - Parks US Bank 200.00 Check Total: 410.94 234646 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 72.50 234646 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 5.51 234646 09/26/2016 General Fund Sales Tax Payable US Bank -5.51 234646 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 105.00 234646 09/26/2016 Capital Projects Fund PR -71 Benicia Pool Renovatins US Bank -171.43 234646 09/26/2016 Water Utility Fund Postage & Shipping - Water US Bank 161.64 234646 09/26/2016 Water Utility Fund Training & Travel - WTR PW US Bank 570.00 234646 09/26/2016 Sewer Utility Fund Gas & Oil - Sewer US Bank 31.07 234646 09/26/2016 Capital Projects Fund PR -71 Benicia Pool Renovatins US Bank 16.04 234646 09/26/2016 Water Utility Fund Softwr License & Maint - Water US Bank 1,350.00 Check Total: 2,134.82 234647 09/26/2016 General Fund Training & Travel - H Pool US Bank 54.00 234647 09/26/2016 General Fund Training & Travel - H Pool US Bank 122.50 Page 16 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 234647 09/26/2016 General Fund Spec Dept Exp - B Pool US Bank 122.50 234647 09/26/2016 General Fund Publicity - SpC US Bank 90.00 90.00 234647 09/26/2016 General Fund Publicity - RPCC US Bank 5.21 234647 09/26/2016 General Fund Spec Dept Exp - H Pool US Bank 19.00 234647 09/26/2016 General Fund Publicity - RPCC US Bank 64.98 234647 09/26/2016 General Fund Spec Dept Exp- Community Event US Bank 234647 09/26/2016 General Fund Spec Dept Exp- Community Event US Bank 4.72 234647 09/26/2016 General Fund Sales Tax Payable US Bank -4.72 79.89 234647 09/26/2016 General Fund Spec Dept Exp -BARC US Bank 6.12 234647 09/26/2016 General Fund Spec Dept Exp -BARC US Bank -6.12 234647 09/26/2016 General Fund Sales Tax Payable US Bank 6.99 234647 09/26/2016 General Fund Spec Dept Exp -BARC US Bank 60.90 234647 09/26/2016 General Fund Concession Purchases - SpC US Bank 3.98 234647 09/26/2016 General Fund Concession Purchases- BARC US Bank 145.00 234647 09/26/2016 General Fund Spec Dept Exp -BARC US Bank 149.10 234647 09/26/2016 General Fund Spec Dept Exp - SpC US Bank 7.16 234647 09/26/2016 General Fund Spec Dept Exp - SpC US Bank -7.16 234647 09/26/2016 General Fund Sales Tax Payable US Bank 320.00 234647 09/26/2016 General Fund Spec Dept Exp -BARC US Bank 68.00 234647 09/26/2016 General Fund Spec Dept Exp- Community Event US Bank Check Total: 1,402.05 234648 09/26/2016 General Fund Repairs & Maint Routine-PSMain US Bank 26.03 Check Total: 26.03 234649 09/26/2016 General Fund Gas & Oil - PW US Bank 100.00 17.40 234649 09/26/2016 General Fund Gas & Oil - PW US Bank Check Total: 117.40 234650 09/26/2016 General Fund Spec Dept Exp- Community Event US Bank 132.91 Check Total: 132.91 234651 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 40.50 234651 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 1.54 -1.54 234651 09/26/2016 General Fund Sales Tax Payable US Bank 153.54 234651 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 13.43 234651 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 234651 09/26/2016 General Fund Sales Tax Payable US Bank -13.43 234651 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 43.44 234651 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 0.02 234651 09/26/2016 General Fund Sales Tax Payable US Bank -0.02 85.83 234651 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 28.26 234651 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank Page 17 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 234651 09/26/2016 Sewer Utility Fund Small Tools - Sewer US Bank 113.93 234651 09/26/2016 Sewer Utility Fund Small Tools - Sewer US Bank -0.03 234651 09/26/2016 General Fund Sales Tax Payable US Bank 0.03 234651 09/26/2016 Sewer Utility Fund Gas & Oil - Sewer US Bank 100.00 234651 09/26/2016 Sewer Utility Fund Equipment < $5K - Sewer US Bank 518.57 234651 09/26/2016 Sewer Utility Fund Equipment < $5K - Sewer US Bank 2.14 234651 09/26/2016 General Fund Sales Tax Payable US Bank -2.14 234651 09/26/2016 Sewer Utility Fund Small Tools - Sewer US Bank 36.85 234651 09/26/2016 Sewer Utility Fund Small Tools - Sewer US Bank 2.44 234651 09/26/2016 General Fund Sales Tax Payable US Bank -2.44 234651 09/26/2016 Sewer Utility Fund Gas & Oil - Sewer US Bank 43.48 234651 09'/26/2016 Sewer Utility Fund Gas & Oil - Sewer US Bank 41.09 Check Total: 1,205.49 234652 09/26/2016 General Fund Gas & Oil - Streets US Bank 11.86 Check Total: 11.86 234653 09/26/2016 Water Utility Fund Training & Travel - WTR PW US bank 100.00 Check Total: 100.00 234654 09/26/2016 Sewer Utility Fund Gas & Oil - Sewer US Bank 62.92 234654 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 36.08 234654 09/26/2016 Sewer Utility Fund Dues & Subscription - Sewer US Bank 25.00 Check Total: 124.00 234655 09/26/2016 Water Utility Fund Small Tools - Water US Bank 300.84 234655 09/26/2016 Water Utility Fund Small Tools - Water US Bank 0.69 234655 09/26/2016 General Fund Sales Tax Payable US Bank -0.69 234655 09/26/2016 Water Utility Fund Gas & Oil - Water US Bank 58.00 234655 09/26/2016 Water Utility Fund Repairs & Maint Routine -Water US Bank 406.16 234655 09/26/2016 Water Utility Fund Repairs & Maint Routine -Water US Bank -1.86 234655 09/26/2016 General Fund Sales Tax Payable US Bank 1.86 Check Total: 765.00 234656 09/26/2016 General Fund Printing Services - Finance Ad Vantage Marketing 142.70 234656 09/26/2016 Water Utility Fund Printing - Water Ad Vantage Marketing 28.38 234656 09/26/2016 Sewer Utility Fund Printing Services Ad Vantage Marketing 28.37 234656 09/26/2016 Sewer Utility Fund Printing Services Ad Vantage Marketing 714.90 234656 09/26/2016 Water Utility Fund Printing - Water Ad Vantage Marketing 714.89 234656 09/26/2016 Sewer Utility Fund Printing Services Ad Vantage Marketing 83.53 234656 09/26/2016 Water Utility Fund Printing - Water Ad Vantage Marketing 83.52 Page 18 of 32 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 234657 09/26/2016 Successor Agency Housing Fund Avram & Comm Dem-NonCap AFM Environmental Inc 234657 09/26/2016 Successor Agency Housing Fund Retention Payable -RSA Hsg AFM Environmental Inc Check Total: 234658 09/26/2016 City Veh Contr Vehicles -Fire -CVC Air West Filtration Check Total: 234659 09/26/2016 City Veh Contr Vehicles -Fire -CVC All Star Fire Equipment, Inc. Check Total: 234660 09/26/2016 ISF - Fleet Uniforms & Laundry Svcs -Fleet Aramark Uniform Services 234660 09/26/2016 General Fund Uniforms & Laundry Svcs -PW Aramark Uniform Services 234660 09/26/2016 Sewer Utility Fund Uniforms & Laundry Svcs -Sewer Aramark Uniform Services 234660 09/26/2016 Water Utility Fund Uniforms & Laundry Svcs -Water Aramark Uniform Services 234660 09/26/2016 General Fund Uniforms & Laundry Svcs -Street Aramark Uniform Services 234660 09/26/2016 General Fund Contract Svcs - JEPA Mtn Aramark Uniform Services 234660 09/26/2016 General Fund Uniforms & Laundry Svcs -Parks Aramark Uniform Services 234660 09/26/2016 General Fund Janitorial Services - CH Aramark Uniform Services Check Total: 234661 09/26/2016 General Fund Softwr License & Maint-ComEvnt ASCAP Check Total: 234662 09/26/2016 General Fund Spec Dept Exp - RPCC Associated Services Check Total: 234663 09/26/2016 General Fund Contract Svcs - FIN BARTEL ASSOCIATES LLC Check Total: 234664 09/26/2016 Water Utility Fund Contractual Svs - Water Bartley Pump, Inc Check Total: 234665 09/26/2016 ISF - Fleet Veh Repairs for Water -Fleet Big O Tires Check Total: 234666 09/26/2016 General Fund Contract Svcs - RPCC BOLT STAFFING SERVICE, INC. 234666 09/26/2016 Sewer Utility Fund Contractual Svs -Sewer BOLT STAFFING SERVICE, INC. 234666 09/26/2016 Water Utility Fund Contractual Svs - Water BOLT STAFFING SERVICE, INC. Page 19 of 32 Void Amount 1,796.29 380,240.00 -19,012.00 361,228.00 532.15 532.15 387.05 387.05 7.78 30.28 30.68 34.28 30.35 7.10 46.54 247.66 434.67 336.58 336.58 20.95 20.95 565.00 565.00 1,315.00 1,315.00 79.99 79.99 1,104.87 597.80 597.80 Check Number Check Date Fund Name 234667 09/26/2016 Capital Projects Fund 234667 09/26/2016 Capital Projects Fund 234668 09/26/2016 Water Utility Fund 234668 09/26/2016 Water Utility Fund 234668 09/26/2016 General Fund 234669 234670 234670 234671 234671 234672 234673 234673 234673 234673 234673 234673 234674 234675 234676 234676 09/26/2016 General Fund 09/26/2016 ISF - Fleet 09/26/2016 General Fund 09/26/2016 General Fund 09/26/2016 General Fund 09/26/2016 General Fund Account Name Vendor Name Contract Svcs - DS Code Source 09/26/2016 Check Total: PR -76a A Park Restroom Brokaw Design PR -85 C -Park Restrm Rplcmnt Brokaw Design 09/26/2016 Check Total: Equipment < $5K - Water Buckles -Smith Electric Co. Equipment < $5K - Water Buckles -Smith Electric Co. Sales Tax Payable Buckles -Smith Electric Co. Equip Lease - IT Check Total: Rpr & Maint Non-Routine-ASBIdg Gary P Callinan Construction 09/26/2016 Check Total: Repairs & Maint Routine -Fleet City Electric Supply Spec Dept Exp - Parks City Electric Supply Check Total: Contract Svcs - DS COAST LANDSCAPE Contract Svcs - DS COAST LANDSCAPE Check Total: Contract Svcs - DS Code Source 09/26/2016 ISF - Information Technology Equip Lease - IT 09/26/2016 ISF - Information Technology Equip Lease - IT 09/26/2016 ISF - Information Technology Equip Lease - IT 09/26/2016 ISF - Information Technology Equip Lease - IT 09/26/2016 ISF - Information Technology Equip Lease - IT 09/26/2016 ISF - Information Technology Equip Lease - IT 09/26/2016 Capital Projects Fund TR -99 RPX Rehab Ph 2 09/26/2016 PFFP Fund 09/26/2016 General Fund 09/26/2016 General Fund Check Total: Dell Financial Services Dell Financial Services Dell Financial Services Dell Financial Services Dell Financial Services Dell Financial Services Check Total: Dept. of Public Works -Roads Check Total: Dowdell Mitig Monitoring-NonCP Dudek Check Total: Repairs & Maint Routine - CH First Choice Repairs & Maint Routine - CH First Choice Page 20 of 32 Void Amount 2,300.47 23,999.75 10.413.00 34,412.75 822.07 2.84 -2.84 822.07 6,995.00 6,995.00 56.45 443.70 500.15 4,275.00 1,783.00 6,058.00 390.00 390.00 189.33 283.55 4.62 9.43 51.93 246.92 785.78 2,947.53 2,947.53 55.00 55.00 97.90 147.85 Check Number Cheek Date Fund Name Account Name Vendor Name Check Total: 234677 09/26/2016 General Fund Spec Dept Exp - RPCC Fishman Supply Company 234677 09/26/2016 General Fund Spec Dept Exp - SrC Fishman Supply Company Check Total: 234678 09/26/2016 General Fund Diesel Fuel Inventory Flyers Energy 234678 09/26/2016 General Fund Unleaded Fuel Inventory Flyers Energy 234678 09/26/2016 General Fund Diesel Fuel Inventory Flyers Energy 234678 09/26/2016 General Fund Gas & Oil - Police Flyers Energy 234678 09/26/2016 General Fund Unleaded Fuel Inventory Flyers Energy 234678 09/26/2016 General Fund Gas & Oil - Fire Flyers Energy Check Total: 234679 09/26/2016 Water Utility Fund Repairs & Maint Routine -Water Friedman's Home Improvement 234679 09/26/2016 Water Utility Fund Repairs & Maint Routine -Water Friedman's Home Improvement 234679 09/26/2016 General Fund Sales Tax Payable Friedman's Home Improvement Check Total: 234680 09/26/2016 Sewer Captial Project Fund WW -17 Eastside Trunk Sewr Ph 3 GHD 234680 09/26/2016 Capital Projects Fund TR -26 Snyder Wideng-SW to MedC GHD 234680 09/26/2016 Capital Projects Fund PR -79 Com Ctr Pkg Lot Overlay GHD 234680 09/26/2016 Sewer Captial Project Fund WW -27 SWR Inflw/Infilt Stdy GHD 234680 09/26/2016 Sewer Captial Project Fund WW -21 Clausin@101 WW MainRehab GHD Check Total: 234681 09/26/2016 Capital Projects Fund PR -79 Com Ctr Pkg Lot Overlay GHILOTTI CONSTRUCTION CO 234681 09/26/2016 Sewer Captial Project Fund WW -17 Eastside Trunk Sewr Ph 3 GHILOTTI CONSTRUCTION CO 234681 09/26/2016 Capital Projects Fund TR -26 Snyder Wideng-SW to MedC GHILOTTI CONSTRUCTION CO 234681 09/26/2016 Capital Projects Fund Retention Payable - CIP GHILOTTI CONSTRUCTION CO 234681 09/26/2016 Capital Projects Fund Retention Payable - CIP GHILOTTI CONSTRUCTION CO 234681 09/26/2016 Sewer Captial Project Fund Retention Payable -SWR CIP GHILOTTI CONSTRUCTION CO Check Total: 234682 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer Grainger, Inc. 234682 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer Grainger, Inc. 234682 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer Grainger, Inc. 234682 09/26/2016 General Fund Spec Dept Exp - Parks Grainger, Inc. 234682 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer Grainger, Inc. 234682 09/26/2016 General Fund Repairs & Maint Routine - SrC Grainger, Inc. 234682 09/26/2016 General Fund Spec Dept Exp - Streets Grainger, Inc. 234682 09/26/2016 General Fund Repairs & Maint Routine -RPCC Grainger, Inc. Page 21 of 32 Void Amount 245.75 71.26 68.87 140.13 633.44 604.83 586.67 559.88 625.31 279.12 3,289.25 190.47 0.88 -0.88 190.47 95.04 319.68 17.28 3,325.25 755.00 4,512.25 30,341.18 166,876.47 561,311.75 -1,517.06 -28,065.59 -8,343.82 720,602.93 8.79 71.79 68.94 29.45 102.32 27.42 382.76 71.38 Check Number Check Date Fund Name Account Name Vendor Name 234682 09/26/2016 Water Utility Fund Equipment < $5K - Water Grainger, Inc. 234682 09/26/2016 Water Utility Fund Small Tools - Water Grainger, Inc. 234682 09/26/2016 Water Utility Fund Small Tools - Water Grainger, Inc. 234682 09/26/2016 General Fund Spec Dept Exp - Parks Grainger, Inc. 234682 09/26/2016 General Fund Spec Dept Exp - Streets Grainger, Inc. 234682 09/26/2016 Water Utility Fund Spec Dept Exp - Water Grainger, Inc. 234682 09/26/2016 Sewer Utility Fund Spec Dept Exp -Sewer Grainger, Inc. Check Total. 234683 09/26/2016 ISF - Fleet Veh Repairs for SrC-Fleet Hansel Ford 234683 09/26/2016 ISF - Fleet Veh Repairs for DS -Fleet Hansel Ford 234683 09/26/2016 ISF - Fleet Veh Repairs for Police -Fleet Hansel Ford Check Total: 234684 09/26/2016 General Fund Medications - AS Henry Schein Animal Health 234684 09/26/2016 General Fund Medications - AS Henry Schein Animal Health 234684 09/26/2016 General Fund Medications - AS Henry Schein Animal Health Check Total: 234685 09/26/2016 General Fund Shelter Food - AS Hill's Pet Nutrition Sales, Inc Check Total: 234686 09/26/2016 General Fund Repairs & Maint Routine-ASBIdg The Hitmen Termite & Pest Control Check Total: 234687 09/26/2016 General Fund Spec Dept Exp - Parks Horizon 234687 09/26/2016 General Fund Spec Dept Exp - Parks Horizon 234687 09/26/2016 General Fund Sales Tax Payable Horizon 234687 09/26/2016 General Fund Spec Dept Exp - Parks Horizon 234687 09/26/2016 General Fund Spec Dept Exp - Parks Horizon 234687 09/26/2016 General Fund Sales Tax Payable Horizon Check Total: 234688 09/26/2016 General Fund Vehicles - Streets Productivity Plus Account 234688 09/26/2016 General Fund Vehicles - Parks Productivity Plus Account 234688 09/26/2016 General Fund Vehicles - Streets Productivity Plus Account 234688 09/26/2016 General Fund Vehicles - Parks Productivity Plus Account 234688 09/26/2016 General Fund Sales Tax Payable Productivity Plus Account 234689 09/26/2016 General Fund Aflac Payable Page 22 of 32 AFLAC Check Total Void Amount 136.37 51.84 18.45 56.81 56.81 56.81 56.83 1,196.77 1,339.18 86.46 66.33 1,491.97 66.23 679.96 452.44 1,198.63 130.70 130.70 80.00 80.00 17.61 0.08 -0.08 22.52 0.10 -0.10 40.13 1,136.93 1,136.94 3.74 3.74 -7.48 2,273.87 1,516.84 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,516.84 234690 09/26/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 200.00 234690 09/26/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 400.00 Check Total: 600.00 234691 09/28/2016 General Fund Court Order Payable CA FRANCHISE TAX BOARD 317.49 234691 09/28/2016 General Fund Court Order Payable CA FRANCHISE TAX BOARD 484.02 Check Total: 801.51 234692 09/28/2016 General Fund HSABank Payable HSA Bank 1.113.00 Check Total: 1,113.00 234693 09/28/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 1,888.80 Check Total: 1,888.80 234694 09/28/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 2,940.84 Check Total: 2,940.84 234695 09/28/2016 General Fund Scope Dues Payable SEIU Local 1021 1,171.35 Check Total: 1,171.35 234696 09/28/2016 General Fund United Way Payable United Way 43.26 Check Total: 43.26 234697 09/28/2016 General Fund Printing Services - Finance Ad Vantage Marketing 95.16 Check Total: 95.16 234698 09/28/2016 General Fund Spec Dept Exp - RPCC Aramark Uniform Services 101.39 234698 09/28/2016 ISF - Fleet Haz Materials - Fleet Aramark Uniform Services 7.78 234698 09/28/2016 ISF - Fleet Uniforms & Laundry Svcs -Fleet Aramark Uniform Services 28.68 234698 09/28/2016 General Fund Uniforms & Laundry Svcs-PW Aramark Uniform Services 41.84 234698 09/28/2016 Sewer Utility Fund Uniforms & Laundry Svcs -Sewer Aramark Uniform Services 30.68 234698 09/28/2016 Water Utility Fund Uniforms & Laundry Svcs -Water Aramark Uniform Services 34.28 234698 09/28/2016 General Fund Uniforms & Laundry Svcs-Street Aramark Uniform Services 16.85 234698 09/28/2016 General Fund Contract Svcs - JEPA Mtn Aramark Uniform Services 7.10 234698 09/28/2016 General Fund Uniforms & Laundry Svcs -Parks Aramark Uniform Services 46.54 234698 09/28/2016 General Fund Repairs & Maint Routine-ASBIdg Aramark Uniform Services 140.08 Check Total: 455.22 234699 09/28/2016 General Fund Contract Svcs - RPCC BOLT STAFFING SERVICE, INC. 864.07 Page 23 of 32 Check Number Check Date Fund Name 234699 09/28/2016 General Fund 234699 09/28/2016 Water Utility Fund 234699 09/28/2016 Sewer Utility Fund 234700 09/28/2016 General Fund 234700 09/28/2016 General Fund 234701 09/28/2016 General Fund 234702 09/28/2016 General Fund 234702 09/28/2016 General Fund 234702 09/28/2016 General Fund 234703 09/28/2016 General Fund 234704 09/28/2016 General Fund 234704 09/28/2016 General Fund 234705 09/28/2016 General Fund 234705 09/28/2016 General Fund 234706 09/28/2016 General Fund 234707 09/28/2016 General Fund 234707 09/28/2016 General Fund 234708 234709 234709 234709 Account Name Contract Svcs - SrC Contractual Svs - Water Contractual Svs -Sewer Spec Dept Exp - CH Spec Dept Exp - PW Repairs & Maint Routine -R-PCC Office Equip - DS Office Equip - DS Office Equip - DS Recruitment - Police Repairs & Maint Routine -B Pool Repairs & Maint Routine -H Pool Medications - AS Spec Dept Exp - Parks Bank fees - NonDept Spec Dept Exp - H Pool Spec Dept Exp - B Pool 09/28/2016 ISF - Information Technology Spec Dept Exp - IT 09/28/2016 General Fund 09/28/2016 General Fund 09/28/2016 General Fund Spec Dept Exp - SrC Spec Dept Exp - SrC Spec Dept Exp - SrC Page 24 of 32 Vendor Name Void BOLT STAFFING SERVICE, INC. BOLT STAFFING SERVICE, INC. BOLT STAFFING SERVICE, INC. Check Total: Buchanan Food Service Buchanan Food Service Check Total: Castino Restaurant Equipment & Supply I Check Total: CDW Government CDW Government CDW Government Check Total Mark Clementi Check Total: Commerical Pool Systems, Inc. Commerical Pool Systems, Inc. Check Total: Complete Welders Supply Complete Welders Supply Check Total: County of Sonoma, General Services Check Total: Eureka Oxygen Co. Eureka Oxygen Co. Check Total: First Alarm Securities Services Check Total: Fishman Supply Company Fishman Supply Company Fishman Supply Company Amount 164.24 597.80 597.80 2,223.91 162.21 367.86 530.07 82.42 82.42 646.27 82.56 82.56 811.39 685.00 685.00 1,253.74 290.44 1,544.18 31.00 42.41 73.41 2,660.00 2,660.00 102.59 102.59 205.18 175.00 175.00 33.77 63.21 60.90 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 157.88 234710 09/28/2016 General Fund Unleaded Fuel Inventory Flyers Energy 861.11 234710 09/28/2016 General Fund Unleaded Fuel Inventory Flyers Energy 490.83 234710 09/28/2016 General Fund Gas & Oil - Police Flyers Energy 485.77 234710 09/28/2016 General Fund Gas & Oil - Fire Flyers Energy 728.02 234710 09/28/2016 General Fund Unleaded Fuel Inventory Flyers Energy 573.30 234710 09/28/2016 General Fund Diesel Fuel Inventory Flyers Energy 619.05 234710 09/28/2016 General Fund Gas & Oil - Police Flyers Energy 521.77 234710 09/28/2016 ISF - Fleet Spec Dept Exp - Fleet Flyers Energy 617.69 234710 09/28/2016 General Fund Unleaded Fuel Inventory Flyers Energy 660.13 234710 09/28/2016 General Fund Diesel Fuel Inventory Flyers Energy 178.39 Check Total: 5,736.06 234711 09/28/2016 General Fund Spec Dept Exp - Streets Gardeners Aid 343.54 Check Total: 343.54 234712 09/28/2016 General Fund Repairs & Maint Routine - CH Grainger, Inc. 38.43 234712 09/28/2016 General Fund Repairs &Maint Routine - PS -N Grainger, Inc. 124.75 234712 09/28/2016 General Fund Repairs & Maint Routine - CH Grainger, Inc. 80.08 234712 09/28%2016 General Fund Spec Dept Exp - CH Grainger, Inc. 257.28 234712 09/28/2016 General Fund Spec Dept Exp - Parks Grainger, Inc. 147.24 234712 09/28/2016 General Fund Spec Dept Exp - Parks Grainger, Inc. 36.24 234712 09/28/2016 ISF - Fleet Veh Rep NonDeptmtl - Fleet Grainger, Inc. 10.03 234712 09/28/2016 General Fund Spec Dept Exp - RPCC Grainger, Inc. 41.63 234712 09/28/2016 General Fund Spec Dept Exp - SpC Grainger, Inc. 41.63 234712 09/28/2016 ISF - Fleet Veh Repairs for Parks -Fleet Grainger, Inc. 12.51 234712 09/28/2016 ISF - Fleet Repairs & Maint Routine -Fleet Grainger, Inc. 87.14 234712 09/28/2016 General Fund Spec Dept Exp - Parks Grainger, Inc. 5.57 234712 09/28/2016 General Fund Spec Dept Exp - Parks Grainger, Inc. 68.99 234712 09/28/2016 Water Utility Fund Spec Dept Exp - Water Grainger, Inc. 68.99 234712 09/28/2016 Sewer Utility Fund Spec Dept Exp -Sewer Grainger, Inc. 68.99 234712 09/28/2016 General Fund Spec Dept Exp - Streets Grainger, Inc. 68.99 234712 09/28/2016 General Fund Repairs & Maint Routine - SpC Grainger, Inc. 416.19 234712 09/28/2016 ISF - Fleet Veh Repairs for Fire -Fleet Grainger, Inc. 16.18 234712 09/28/2016 General Fund Repairs & Maint Routine - CH Grainger, Inc. 191.03 234712 09/28/2016 General Fund Repairs & Maint Routine-PSMain Grainger, Inc. 1,370.99 234712 09/28/2016 General Fund Spec Dept Exp - RPCC Grainger, Inc. 35.94 234712 09/28/2016 General Fund Spec Dept Exp - RPCC Grainger, Inc. 160.62 Check Total: 3,349.44 234713 09/28/2016 General Fund Medications - AS Henry Schein Animal Health 1,016.83 Page 25 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,016.83 234714 09/28/2016 General Fund Shelter Food - AS Hill's Pet Nutrition Sales, Inc 175.92 234714 09/28/2016 General Fund Shelter Food - AS Hill's Pet Nutrition Sales, Inc. 127.87 Check Total: 303.79 234715 09/28/2016 General Fund Contract Svcs - SrC The Hitmen Termite & Pest Control 60.00 234715 09/28/2016 General Fund Repairs & Maint Routine-PSMain The Hitmen Termite & Pest Control 60.00 234715 09/28/2016 General Fund Contract Svcs - BARC The Hitmen Termite & Pest Control 60.00 234715 09/28/2016 General Fund Contract Svcs - CH The Hitmen Termite & Pest Control 60.00 Check Total: 240.00 234716 09/28/2016 General Fund Uniforms - Police Innovative Screen Printing 76.13 234716 09/28/2016 General Fund Uniforms & Laundry Svcs -Parks Innovative Screen Printing 95.70 234716 09/28/2016 General Fund Uniforms & Laundry Svcs -Street Innovative Screen Printing 95.70 Check Total: 267.53 234717 09/28/2016 General Fund Repairs & Maint Routine -RPCC JAMC Janitorial 838.46 Check Total: 838.46 234718 09/28/2016 General Fund Spec Dept Exp - Parks Kelly Moore Paint Company, Inc 10.86 234718 09/28/2016 General Fund Spec Dept Exp - Parks Kelly Moore Paint Company, Inc 54.96 234718 09/28/2016 General Fund Spec Dept Exp - Streets Kelly Moore Paint Company, Inc 192.36 234718 09/28/2016 General Fund Spec Dept Exp - Parks Kelly Moore Paint Company, Inc 10.86 Check Total: 269.04 234719 09/28/2016 General Fund Contract Svcs - AS Koefran Industries 400.00 Check Total_ 400.00 234720 09/28/2016 General Fund Contract Svcs - AS Barbara Leach, D.V.M. 1,940.00 Check Total: 1,940.00 234721 09/28/2016 General Fund Spec Dept Exp - Parks Mead Clark Lumber Company, Inc. 1,434.74 234721 09/28/2016 General Fund Spec Dept Exp - Parks Mead Clark Lumber Company, Inc. 101.41 234721 09/28/2016 General Fund Spec Dept Exp - Parks Mead Clark Lumber Company, Inc. 132.60 Check Total: 1,668.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.08 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.08 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.08 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.08 Page 26 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.08 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.08 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.07 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.07 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.07 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.07 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 63.07 234722 09/28/2016 General Fund Office Supplies - DS National Document Solutions, LLC 40.05 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 21.75 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 219.68 234722 09/28/2016 General Fund Uniforms - Police National Document Solutions, LLC 326.25 234722 09/28/2016 General Fund Spec Dept Exp -DS National Document Solutions, LLC 32.76 234722 09/28/2016 General Fund Spec Dept Exp -PAC National Document Solutions, LLC 54.62 234722 09/28/2016 General Fund Spec Dept Exp - FIN National Document Solutions, LLC 462.20 Check Total: 2,133.89 234723 09/28/2016 Water Utility Fund SystemRepair - Water National Meter & Automation, Inc. 100.67 Check Total: 100.67 234724 09/28/2016 General Fund Advertising - Productions North Bay Bohemian 278..00 234724 09/28/2016 General Fund Advertising - Productions North Bay Bohemian 278.00 Check Total: 556.00 234725 09/28/2016 General Fund Repairs &Maint Routine - PS -N North Coast Carpet Care Inc 197.91 234725 09/28/2016 General Fund Repairs & Maint Routine - PS -S North Coast Carpet Care Inc 206.06 Check Total- 403.97 234726 09/28/2016 ISF - Fleet Contract Svcs - Fleet Northbay Petroleum 1,489.11 Page 27 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 1,489.11 1,308.50 1,308.50 70.50 152.00 222.50 63.49 357.74 114.67 100.00 438.02 29.36 32.78 71.44 391.49 1,598.99 56.56 56.56 1,257.15 326.25 377.23 229.25 31.23 647.61 115.87 2,115.19 195.75 5,295.53 687.80 687.80 140.64 140.64 45.52 117.18 Check Total: 234727 09/28/2016 General Fund Recruitment - Police Occu-Med LTD Check Total: 234728 09/28/2016 General Fund Recruitment - SrC Occupational Health Centers of California 234728 09/28/2016 General Fund Recruitment - AS Occupational Health Centers of California Check Total: 234729 09/28/2016 General Fund Office Supplies - DS Office Depot 234729 09/28/2016 General Fund Office Supplies - RPCC Office Depot 234729 09/28/2016 Sewer Utility Fund Office Supplies - Sewer Office Depot 234729 09/28/2016 General Fund Office Supplies - PW Office Depot 234729 09/28/2016 General Fund Office Supplies - CH Office Depot 234729 09/28/2016 General Fund Office Supplies - CH Office Depot 234729 09/28/2016 General Fund Office Supplies - PW Office Depot 234729 09/28/2016 Water Utility Fund Office Supplies - Water Office Depot 234729 09/28/2016 Water Utility Fund Spec Dept Exp - Water Office Depot Check Total: 234730 09/28/2016 General Fund Contract Svcs - H Pool OFFICE TEAM Check Total: 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply 234731 09/28/2016 Water Utility Fund SystemRepair - Water Pace Supply Check Total: 234732 09/28/2016 General Fund Equip Lease - CH Pitney Bowes Check Total: 234733 09/28/2016 ISF - Fleet Veh Repairs for Parks -Fleet Platinum Chevrolet Check Total 234734 09/28/2016 ISF - Fleet Repairs & Maint Routine -Fleet Platt 234734 09/28/2016 General Fund Spec Dept Exp - Parks Platt Page 28 of 32 Void Amount 1,489.11 1,308.50 1,308.50 70.50 152.00 222.50 63.49 357.74 114.67 100.00 438.02 29.36 32.78 71.44 391.49 1,598.99 56.56 56.56 1,257.15 326.25 377.23 229.25 31.23 647.61 115.87 2,115.19 195.75 5,295.53 687.80 687.80 140.64 140.64 45.52 117.18 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 162.70 234735 09/28/2016 General Fund Spec Dept Exp - Streets Redwood Lock & Key 33.97 234735 09/28/2016 General Fund Repairs & Maint Routine - SrC Redwood Lock & Key 3.81 234735 09/28/2016 Water Utility Fund Repairs & Maint Routine -Water Redwood Lock & Key 131.93 234735 09/28/2016 Water Utility Fund Spec Dept Exp - Water Redwood Lock & Key 167.69 234735 09/28/2016 General Fund Spec Dept Exp -Police Redwood Lock & Key 12.23 Check Total: 349.63 234736 09/28/2016 General Fund Spec Dept Exp - Streets Reliable Hardware & Steel Co. 103.31 Check Total: 103.31 234737 09/28/2016 General Fund Dues & Subscription - ED Rohnert Park Chamber of Commerce 2,500.00 Check Total: 2,500.00 234738 09/28/2016 General Fund Self Insured Losses -Parks Ross Recreation Equipment, Inc. 842.38 Check Total: 842.38 234739 09/28/2016 ISF - Fleet Veh Repairs for Water -Fleet Santa Rosa Auto Parts 108.63 234739 09/28/2016 ISF - Fleet Veh Repairs for Water -Fleet Santa Rosa Auto Parts 94.56 234739 09/28/2016 ISF - Fleet Veh Repairs for Parks -Fleet Santa Rosa Auto Parts 48.93 234739 09/28/2016 ISF - Fleet Veh Repairs for DS -Fleet Santa Rosa Auto Parts 68.07 234739 09/28/2016 ISF - Fleet Veh Rep NonDeptmtl - Fleet Santa Rosa Auto Parts 85.31 234739 09/28/2016 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 19.05 234739 09/28/2016 ISF - Fleet Veh Repairs for Parks -Fleet Santa Rosa Auto Parts 14.64 234739 09/28/2016 ISF - Fleet Veh Repairs for PW -Fleet Santa Rosa Auto Parts 227.48 234739 09/28/2016 ISF - Fleet Veh Rep NonDeptmtl - Fleet Santa Rosa Auto Parts 4.01 234739 09/28/2016 ISF - Fleet Veh Rep NonDeptmtl - Fleet Santa Rosa Auto Parts 24.08 234739 09/28/2016 ISF - Fleet Veh Repairs for Parks -Fleet Santa Rosa Auto Parts 49.98 234739 09/28/2016 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 139.49 234739 09/28/2016 ISF - Fleet Veh Repairs for Fire -Fleet Santa Rosa Auto Parts 164.17 234739 09/28/2016 ISF - Fleet Veh Repairs for Fire -Fleet Santa Rosa Auto Parts 153.49 Check Total: 1,201.89 234740 09/28/2016 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 70.63 234740 09/28/2016 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 189.17 234740 09/28/2016 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 183.62 234740 09/28/2016 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 152.14 234740 09/28/2016 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 634.67 Check Total: 1,230.23 234741 09/28/2016 General Fund Contract Svcs - AS Sarah Schroer, DVM 660.00 Page 29 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 660.00 234742 09/28/2016 General Fund Advertising - Productions Sonoma Media Investments -Advertising 1,398.41 Check Total: 1,398.41 234743 09/28/2016 ISF - Fleet Contract Svcs - Fleet Stroupe Petroleum 585.66 Check Total: 585.66 234744 09/28/2016 General Fund Advertising - DS The Community Voice 366.00 Check Total: 366.00 234745 09/28/2016 Water Utility Fund SystemRepair - Water Titus Trucking 1,220.00 Check Total: 1,220.00 234746 09/28/2016 General Fund Recruitment - Police Scott Warnock 1,800.00 Check Total: 1,800.00 234747 09/28/2016 Water Utility Fund SystemRepair - Water Wheeler Zamaroni 583.99 Check Total: 583.99 234748 09/29/2016 General Fund POST Training & Travel -Police American River College 237.00 Check Total: 237.00 234749 09/29/2016 General Fund POST Training & Travel -Police American River College 372.00 Check Total: 372.00 234750 09/29/2016 Capital Projects Fund RPX Rehab ARGONAUT CONSTRUCTORS 37,755.40 234750 09/29/2016 Capital Projects Fund Retention Payable - CIP ARGONAUT CONSTRUCTORS -1,887.77 234750 09/29/2016 Capital Projects Fund RPX Rehab ARGONAUT CONSTRUCTORS 15,961.85 Check Total: 51,829.48 234751 09/29/2016 General Fund Peter M. Callinan 1,435.29 Check Total: 1,435.29 234752 09/29/2016 General Fund Training & Travel - Police CLEAR 175.00 Check Total: 175.00 234753 09/29/2016 Gas Tax Fund(2105, 2106, 2107) Contract Svcs - Gas Tax DC Electric Group Inc. 2,000.00 Check Total: 2,000.00 Page 30 of 32 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 234754 09/29/2016 Successor Agency Housing Fund Avram & Comm Dem-NonCap DrafTech Blueprinting, Inc 82.81 234754 09/29/2016 Successor Agency Housing Fund Avram & Comm Dem-NonCap DrafTech Blueprinting, Inc 134.40 Check Total: 217.21 234755 09/29/2016 General Fund Productions - Production Pam Enz 1,000.00 234755 09/29/2016 General Fund Productions - Production Pam Enz 1,122.99 234755 09/29/2016 General Fund Productions - Production Pam Enz 333.46 Check Total: 2,456.45 234756 09/29/2016 General Fund POST Training & Travel -Police Ben Fernandez 175.00 Check Total: 175.00 234757 09/29/2016 General Fund Theodore Giesige 326.23 Check Total: 326.23 234758 09/29/2016 General Fund JAMES HEROLD 226.00 Check Total: 226.00 234759 09/29/2016 General Fund POST Training & Travel -Police Holiday Inn Express Sacramento NE Cal 1 983.25 Check Total: 983.25 234760 09/29/2016 General Fund Contract Svcs - Police Language Line Services 193.38 Check Total: 193.38 234761 09/29/2016 General Fund Carl Leivo 676.12 Check Total: 676.12 234762 09/29/2016 General Fund POST Training & Travel -Police Jerrod Marshall 175.00 Check Total 175.00 234763 09/29/2016 General Fund James Park 434.70 Check Total: 434.70 234764 09/29/2016 General Fund Del Patton 354.23 Check Total: 354.23 234765 09/29/2016 General Fund POST Training & Travel -Police Dylan Pfingsten 295.00 Check Total: 295.00 234766 09/29/2016 General Fund Outside Event Ticket Sales Rohnert Park Kut -Ups 23,796.00 234766 09/29/2016 General Fund Box Office Fees/Misc - PAC Rohnert Park Kut -Ups -2,379.60 Page 31 of 32 Check Number Check Date Fund Name 234766 09/29/2016 General Fund 234767 09/29/2016 General Fund 234768 09/29/2016 General Fund 234769 09/29/2016 General Fund 234770 09/29/2016 General Fund 234771 09/29/2016 Water Utility Fund 234772 09/29/2016 General Fund AP -Checks for Approval (10/4/2016 - 3:28 PM) Account Name Rentals - PAC Rentals POST Training & Travel -Police POST Training & Travel -Police Repairs & Maint Routine -PAC POST Training & Travel -Police SystemRepair - Water Production - Summer Programs Page 32 of 32 Vendor Name Rohnert Park Kut -Ups Check Total: Adam Strongman Check Total: CASEY THOMPSON Check Total: Universal Building Services Check Total: MIKE WERLE Check Total Wheeler Zamaroni Check Total: David Yen Check Total: Report Total. Void Amount -14,382.50 7,033.90 295.00 295.00 175.00 175.00 1,530.00 1,530.00 295.00 295.00 354.53 354.53 1,500.00 1,500.00 1,592,330.82 ROHNERT PARS{ FINANCING AUTHORITY CASH REPORT TO: The Chairman and Board Members of the Rohnert Park Financing Authority Darrin Jenkins, Executive Director FROM: Betsy Howze, Finance Director Prepared By: Lori Newzell DATE: October 05, 2016 CASH BALANCES AS OF AUGUST 31 2016 2003 Lease Revenue Refunding Bonds: Lease Revenue Refunding Bonds -Revenue Fund Lease Revenue Refunding Bonds -Project Fund 2005 Sewer System R.C.O.P.'s Funds: Certificate Payment Fund TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $ 18.49 0.16 29.22 $ 47.87 CASH DISTRIBUTION AS OF August 31, 2016 CASH HELD BY FISCAL AGENTS: Maturity Interest Source of Investment Institution Date Rate Par Value Market Value Valuation 2003 Lease Revenue Refunding Bonds: Lease Rev Refdg Bds-Revenue Fund: Blackrock Prov Tfund N/A 0.220% $ 18.49 $ 18.49 Note (1) Lease Rev Refdg Bds-Project Fund: Blackrock Prov Tfund N/A 0.000% 0.16 0.16 Note (1) Total $ 18.65 $ 18.65 $ 18.65 2005 Sewer System RCOP's Funds: Certificate Payment Fund: Blackrock Prov Tfund N/A 0.210% $ 29.22 $ 29.22 Note (1) $ 29.22 $ 29.22 29.22 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $ 47.87 Investment Yield for August 31, 2016 0.213% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. Note (1) The source of valuation for this investment is the month end Union Bank Trust Statements. The Par Value and Market Value are typically the same as interest is credited and paid monthly. HOUSING SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARR CASH REPORT TO: The Chairman and Members of the Community Housing Successor Agency of the City of Rohnert Park Darrin Jenkins, Executive Director CASH BALANCES AS OF AUGUST 31 2016 Low & Moderate Income Housing Housing Fund Bond Proceeds (2007H TABs) Debt Service Fund (2007H TABs) TOTAL HOUSING SUCCESSOR AGENCY CASH FROM: Betsy Howze, Finance Director Prepared By: Lori Newzell DATE: October 05, 2016 $ 2,487,407.29 13,775,261.42 43.64 $ 16,262,712.35 CASH DISTRIBUTION AS OF August 31, 2016 Check€na Accounts: Interest Rate Exchange Bank Checking Account #44042 0.03% $ 2,487,407.29 CASH HELD BY FISCAL AGENTS: Investment Maturity Interest Investment Institution Type Date Rate Par Value Market Value 2007H TAB'S Union Bank -Trustee 2007H Redevelopment Project Fund (Housing) Tax Allocation Bonds: Blackrock Prov Tfund Trees. Note N/A 0.21% $ 13,775,261.42 $13,775,261.42 Note (1) 2007H Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Treas. Note N/A 0.22% 43.64 43.64 Note (1) $ 13,775,305.06 $13,775,305.06 13,775,305.06 TOTAL HOUSING SUCCESSOR AGENCY CASH $16,262,712.35 Investment Yield for August 31, 2016 0.182% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Housing Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. The funds to meet the agency's expenditures will be determined by the State Department of Finance. Note (1) The source of valuation for these investments is their respective monthly statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chairman and Members of the Community Redevelopment Successor Agency of the City of Rohnert Park Darrin Jenkins, Executive Director CASH BALANCES AS OF AUGUST 31, 201fi RPTTF Funds (1) Debt Service Special Fund (2001 TARBs) Debt Service Reserve Fund (1999 TABs) (2) Redevelopment Fund (1999 TABs) (3) Debt Service Fund (2007R TABs) (i) TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH (1) Appropriated for debt service payments & ROPS obligations. (2) Required minimum debt service reserves. (3) Tax Allocation Bond Proceeds residual interest. la FROM: Betsy Howze, Finance Director Prepared By: Lori Newzell DATE: October 05, 2016 $ 744,924.12 51.28 1,755,662.87 69.47 3.85 $ 2,500,711.59 CASH DISTRIBUTION AS OF August 31, 2016 Checking Accounts: Interest Rate Exchange Bank Checking Account #44042 0.03% CASH HELD BY FISCAL AGENTS: Investment Maturity Interest Investment Institution Type Date Rate Par Value Market Value 2001 TARE'S Union Bank -Trustee Tax Allocation Refunding Bonds Special Fund: Blackrock Prov Tfund N/A 0.210% $ 51.28 $ 51.28 Note (1) $ 51.28 $ 51.28 1999 TAB'S: Union Bank -Trustee 1999 Tax Allocation Bonds Redevelopment Fund: Blackrock Prov Tfund Trees. Note N/A 0.230% $ 69.47 $ 69.47 Note (1) Total 1999 Tax Allocation Bonds Redevelopment Fund $ 69.47 $ 69.47 Union Bank -Trustee 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Trees. Note N/A 0.220% $ 1,755,637.56 $ 1,755,637.56 Note (1) 1999 Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Trees. Note N/A 0.200% 25.31 25.31 Note (1) Total 1999 Tax Allocation Bond Fund $ 1,755,662.87 $ 1,755,662.87 2007R TAB'S Union Bank -Trustee 2007R Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Trees. Note N/A 0.000% $ 3.85 $ 3.85 Note (2) Total 2007R Tax Allocation Bonds Fund $ 385 $ 385 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH Investment Yield for August 31, 2016 0.163% $ 744,924.12 51.28 69.47 1,755,662.87 3.85 $ 2,500,711.59 INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. Due to the dissolution of the redevelopment agencies by the State of California the funds to meet the agency's expenditures will by determined by the State Depatment of Finance. Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. Note (2) The source of valuation for this investment is the month end Union Bank Trust Statements ROj;NEFLT TA 1{ �R7,iF(33�"�71P- ITEM NO. 7C1 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: October 11, 2016 Department: Public Works and Community Services Submitted By: John McArthur, Director of Public Works and Community Services Prepared By: Terrie Zwillinger, Project Coordinator Public Works Agenda Title: Consideration of the Community Center Re -Roof Project No. 2015-06 & Sports Center Siding Project No. 2017-02 — Accepting the Bid Withdrawal from CWS Construction Group, Inc., Finding the Project Exempt from CEQA, Approving and Adopting Plans and Specifications, and Awarding the Contract to Best Contracting Services, Inc. RECOMMENDED ACTIONS: Adopt a Resolution for the following actions: 1. Accept the bid withdrawal from CWS Construction Group, Inc., 2. Approve and adopt the plans and specifications for the Community Center Re -Roof Project No. 2015-06 & Sports Center Siding Project No. 2017-02, 3. Find such action exempt from California Environmental Quality Act (CEQA), and 4. Accept the bids and award the contract for the project to Best Contracting Services, Inc. in the amount of $353,238.00. BACKGROUND: The Community Center Re -Roof Project was identified as a high-priority project in the Public Facilities Project Priority List for 2007R Tax Allocation Bond (TAB) expenditures. Replacement of the roof is a planned project funded with former redevelopment bond proceeds and infrastructure reserve funding. A portion of the Community Center roof was replaced with asphalt shingles in Phase I of the roof replacement project, which was completed in the fall of 2013. The remaining roofing material is hardy -shingles which are cracking and causing leaks into the building. The architect analyzed the possibility of replacing the roof with standing seam metal (to match the Sports Center roof), however, because of the complex geometry of the Community Center roof, and the fact that Phase 1 consisted of asphalt shingles, the standing seam metal roof was found to not be feasible. The next phase (Phase 2) will consist of installing thethe same material as Phase 1, which is asphalt shingle. Phase 2 completes the entire Community Center roof replacement. The scope also includes replacement of the gutter system and fascia and repair of damage in the roof resulting from the on-going leaks. ITEM NO. 7C1 In addition to the Community Center Re -Roof project, the siding on the west side of the Sports Center is deteriorating because of extensive sun damage and needs to be replaced. The replacement of siding on the west side of the Sports Center Building was also included in the 2007R TAB expenditures and is funded through the City's Budget FY 16/17. Due to the similar nature and proximity of the two buildings, the two projects were bundled together and bid as one project. Payment of invoices will be separated and accounted for under each project. The plans, specifications and cost estimate for the Community Center Re -Roof Project & Sports Center Siding Project were prepared by STRATA ap, of Sonoma, California. ANALYSIS: Municipal Code Title 3, Chapter 3.04, Section 3.04.020 provides that the City's purchasing functions shall be governed by the City's purchasing policy. An invitation to bid was advertised on September 9, 2016 and was published on September 14 and 19, 2016, consistent with the City's Purchasing Policy Section 3.6.617 Contracts for Public Projects which defers to the Uniform Construction Cost Accounting Procedures (UCCAP) set forth in the Uniform Public Construction Cost Accounting Act. There is a possibility of encountering rot damage to the sheathing and joists at the Community Center that will not be known until the roofing material has been removed. In order to accommodate for repair and replacement of material associated with rot, a $33,000 allowance has been provided in the contract bid documents. This amount will be paid on a time and materials basis upon approval of the Project Manager. If the entire amount is not needed by the end of the project, the contract value will be reduced via Contract Change Order. The project was advertised for bid on September 9, 2016 and a mandatory pre-bid meeting was held on September 21, 2016. Nineteen contractors (both general and sub -contractors) attended the meeting. Bid Analysis Bid opening occurred on September 29, 2016 at 10:00 AM and staff received eight (8) bids, as listed below: No. Contractor Base Bid Amount 1 CWS Construction Group, Inc. 333,000 Novato, CA 2 Best Contracting Services, Inc. 353,238 Gardena, CA 3 Carr's Construction Service, Inc. 359,500 Santa Rosa, CA 4 Joseph Murphy Construction 412,000 Livermore, CA 5 FRC, Inc. 419,897 Petaluma, CA 6 Codding Construction 444,430 Santa Rosa, CA 7 Stronger Building Services 438,000 San Leandro, CA 8 Raesfeld Associates, Inc. 471,124 Petaluma, CA 2 ITEM NO. 7C1 Staff reviewed the bids for responsiveness and contractor responsibility. The apparent low bidder was CWS Construction Group, Inc.; however on October 3, 2016, staff received a letter from CWS Construction Group, Inc requesting their bid be withdrawn from the project due to the discovery of a clerical error in their bid, specifically, a mathematical mistake was found that made the base bid amount materially lower than intended. Per Public Contract Code Section 5101, a bidder shall not be relieved of the bid unless by consent of the awarding authority. Staff has reviewed their request and determined that the facts provided indicate that the error was clerical and not a mistake in judgment. Accordingly, staff is recommending that the City Council accept the bid withdrawal and award the construction contract to the 2nd lowest bidder, Best Contracting Services, Inc. in the amount of $353,238. Total Project Budget The total recommended cost to award the construction contract to Best Contracting Services, Inc. is $353,238. The total project costs are as follows: Item Construction Cost from Best Contracting Services, Inc. Community Center Re -Roof Project Sports Center Siding Project Total Recommended Construction Contract Award 10% Construction Contingency Design Engineer Costs — Community Center Roof Project Design Engineer Costs — Sports Center Siding Project Other Project Related Costs Community Center Re -Roof Project Shorts Center Sidina Proiect Amount $301,088 52,150 35,323 29,945 600 15,300 5.000 Total Project Cost 439,406 Included in the bid package was a requirement of the contractor to fill out a "Bidder's Qualification Form" that lists references for projects of similar scope to the Community Center Re -Roof Project and Sports Center Siding Project. Staff contacted the references and received positive feedback. The contractor is found to be responsible and responsive. Staff recommends that the City Council approve and adopt the plans and specifications as well as accept the bids and award a contract to the lowest responsible and responsive bidder, being Best Contracting Services, Inc. Adopting the resolution would find the project to be exempt under CEQA regulations, as is described below. Timeline If the City Council awards the bid, construction of the project would begin towards the end of October, 2016. The construction period is 60 working days in the contract documents. Under the best circumstances, construction would be complete by the middle of January, 2017. However, wet weather and other unforeseen conditions would extend the construction period until later into the next year. ENVIRONMENTAL ANALYSIS: The Project involves renovation of an existing facility — specifically, removal and replacement of the second phase of the roof - and there is no expansion of the existing use of the Community ITEM NO. 7C1 Center. Therefore, the Project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). STRATEGIC PLAN ALIGNMENT: This project is consistent with Strategic Plan Goal D2 — Improve Transportation and Infrastructure. OPTIONS CONSIDERED: Option 1: This project was designed to replace the second phase of the Community Center Roof and siding on the west side of the Sports Center Building. Due to the severity of the roof leaks of the Community Center and deterioration of the siding on the Sports Center, staff has determined that this project is a high priority and recommends that the construction contract be approved. Staff recommends this Option. Option 2: If the projects are not constructed, the buildings will continue to fall into extreme disrepair. More damage will occur to the buildings from water leaks at the Community Center and continued sun damage to the siding at the Sports Center. This would result in a more expensive project in the future. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: Due to the similar nature and proximity of the two buildings, the two projects were bundled together and bid as one project. Payment of invoices will be separated and accounted for under each project. The projects are funded from the 2007R TAB Bonds, under Projects PR -70 and PR -87. For clarity purposes, the financial information for the projects has been described separately below: Community Center Re -Roof Project No. 2015-06 (PR -70) is funded through Bond 1 & 2 funds and has a budget of $239,400. The original budget for the project was based on a simple roof replacement of the remaining area not replaced in Phase 1. However, through the design phase of the project, extensive dry -rot and other structural issues were discovered, thus increasing the scope of the project. The project total cost is $376,441.80 as detailed below. With a budget of $239,400, the project would be over -budget by $137,041.80 Item Amount Construction Cost from Best Contracting Services, Inc. Community Center Re -roof Project $301,088.00 10% Construction Contingency 30,108.80 Design Engineer Costs — Community Center Re -roof Project 29,945.00 Other Project Related Costs Community Center Re -roof Project 15,300.00 Total Project Cost 376,441.80 Bond 1 & 2 Budget 239,400 Budget Remaining 137,041.80 ITEM NO. 7C1 Sports Center Siding Project No. 2017-02 (PR -87) is funded through Bond 3 funds and has a budget of $100,000, as approved by Finance on June 1, 2016. The project total cost is $62,965 as detailed below. There is a surplus of $37,035 for this project that can used for other Bond funded projects. Item Amount Construction Cost from Best Contracting Services, Inc. Sports Center Siding Project $52,150 10% Construction Contingency 5,215 Design Engineer Costs — Sports Center Siding Project 600 Other Project Related Costs Sports Center Siding Project 5,000 Total Project Cost 62,965 Bond 3 Budget 100,000 Budget Remaining $37,035 The Finance director has the authority to transfer Bond funds from one project to another as long as the total Bond amount is not exceeded ($6,322,535 for Bond 1 & 2 and $10,000,000 for Bond 3). Other projects with Bond 1 & 2 funding have been completed under budget. Specifically, the Public Safety Main HVAC Replacement Project was under budget by $171,631 due to additional project related costs being covered by the PG&E OBF Loan. To date, there is $180,000 of additional Bond 1 & 2 funds available to transfer to other Bond projects. Staff will submit a budget amendment form to the Finance Director to transfer $137,041.80 from Public Safety Main HVAC Replacement Project to the Community Center Re -roof Project. This will leave approximately $43,000 to use for other Bond funded projects. No General Fund monies are being used for this project. The project costs are included in the 2007R TAB Proceeds Project list and there are sufficient funds budgeted within the 2007R TAB Bonds proceeds to fund this project. Department Head Approval Date: 9/29/16 Finance Director Approval Date: 9/30/16 City Manager Approval Date: 10/6/16 City Attorney Approval Date: 10/4/16 Attachments (list in packet assembly order): 1. Approving Resolution a. Exhibit A to the Resolution (Contract) 5 RESOLUTION NO. 2016-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING THE BID WITHDRAWAL FROM CWS CONSTRUCTION GROUP, INC., APPROVING AND ADOPTING THE PLANS AND SPECIFICATIONS FOR THE COMMUNITY CENTER RE -ROOF PROJECT NO. 2015-06 & SPORTS CENTER SIDING PROJECT NO. 2017-02 AND AWARDING THE CONTRACT TO BEST CONTRACTING SERVICES, INC., AND FINDING THE PROJECT EXEMPT FROM CEQA WHEREAS, the Community Center Re -Roof Project No. 2015-06 & Sports Center Siding Project No. 2017-02 ("Project") will replace a portion of the roof at the Community Center and replace the siding on the west side of the Sports Center building; and WHEREAS, the City of Rohnert Park Municipal Code Title 3, Chapter 3.04, Section 3.04.020 provides that the City's purchasing functions shall be governed by the City's purchasing policy; and WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 3.6.6F Contracts for Public Projects which defers to the Uniform Construction Cost Accounting Procedures ("UCCAP") set forth in the Uniform Public Construction Cost Accounting Act, an invitation to bid was posted/published on September 9, 2016, for the Project; and WHEREAS, the Project is funded through the 2007R Tax Allocation Bond ("TAB") funds; and WHEREAS, the plans and specifications for the Project were designed by STRATA ap, of Sonoma California, and approved by the City Engineer; and WHEREAS, the Project was advertised for bid and bids were opened on September 29, 2016; and WHEREAS, Public Works staff reviewed the bids received for responsiveness; and WHEREAS, Public Works staff determined that CWS Construction Group Inc, submitted the lowest cost bid; and WHEREAS, on October 3, 2016, CWS Construction Group Inc., submitted a letter requesting withdrawal of their bid due to a clerical error in the computation of the bid that made it materially different from what was intended; and WHEREAS, Public Works staff reviewed the bid withdrawal letter from CWS Construction Group, Inc. and recommends accepting withdrawing the bid; and 1 2016-99 WHEREAS, Public Works staff determined that Best Contracting Services, Inc., submitted the 2nd lowest cost bid and is the lowest responsive and responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: Section 1. The above recitals are true and correct and material to this Resolution. Section 2. In making its findings the City Council relied upon and hereby incorporates by reference all of the bid materials, correspondence, staff reports and all other related materials. Section 3. The Project is categorically exempt from the requirements of the California Environmental Quality Act ("CEQA") pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) (14 Cal. Code Regis. §§ 15301, 15302). Section 4. The plans and specifications for the Community Center Re -Roof Project No. 2015-06 & Sports Center Siding Project No. 2017-02 are hereby approved and adopted. Section 5. In accordance with California Public Contract Code Section 20160 et seq. and following any other applicable laws, the bids for the Project are accepted, CWS Construction Group's request to withdraw their bid is approved, and that Best Contracting Services, Inc. is hereby found to be the lowest responsive and responsible bidder and any irregularities in such bid are waived in accordance with applicable law. Section 6. An agreement by Best Contracting Services, Inc. and the City of Rohnert Park for the Project in the amount of Three -hundred Fifty-three Thousand, Two -hundred thirty-eight dollars ($353,238.00) has been prepared by the City. Section 7. The City Manager is authorized to sign Contract Change Orders up to ten percent (10%) of the construction contract award amount. Section 8. The City Manager is hereby authorized and directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park, including execution, if necessary, in substantially similar form to the agreement attached hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney. Section 9. City staff is hereby directed to issue a Notice of Award to Best Contracting Services, Inc. for this project. Section 10. This Resolution shall become effective immediately. Section 11. All portions of this Resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining Resolution portions shall continue in full force and effect, except as to those Resolution portions that have been adjudged invalid. The City Council of the City of Rohnert Park hereby declares that it would have adopted this Resolution and each (2) 2016-99 section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional. DULY AND REGULARLY ADOPTED this 11th day of October, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: City Clerk Attachments: Exhibit A AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (3) 2016-99 EXHIBIT A TO THE RESOL I i' �` RI CONTRACT COMMUNITY CENTER RE -ROOF PROJECT NO. 2015-06 & SPORTS CENTER SIDING PROJECT NO. 2017-02 THIS AGREEMENT, made and entered into this 11th day of October, 2016, by and between Best Contracting Services, Inc. hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". WITNESSETH: WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor must perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more particularly described in the Resolution adopted by the City Council of said City on October 11, 2016 the items and quantities of which are more particularly set forth in the Contractor's bid therefor on file in the office of the City Clerk, except work to be performed by subcontractors as set forth in the Contractor's bid and for which the Contractor retains responsibility. 2. Time of Performance and Liquidated Damages: The Contractor must begin work within fifteen (15) calendar days after official notice by the City Engineer to proceed with the work and must diligently prosecute the same to completion within sixty (60) working days of that Notice. The Contractor acknowledges and agrees that time is of the essence with respect to Contractor's work and that Contractor shall diligently pursue performance of the work. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council must have authorized, the Contractor must pay to the City liquidated damages in the amount of $1,000 per day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of Three -hundred Fifty-three Thousand, Two -hundred thirty-eight dollars ($353,238.00) base bid. 4. Component Parts and Interpretation: This contract must consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a) This Agreement b) Notice Inviting Sealed Proposals C) Instruction and Information to Bidders d) Accepted Proposal, with all attachments and certifications e) Faithful Performance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Design Standards j) Plans, Profiles and Detailed Drawings In the event of conflict between these documents, the following order of precedence will govern: this contract; change orders; supplemental agreements and approved revisions to plans and specifications; special conditions; standard specifications; detail plans; general plans; standard plans; reference specifications. In the absence of a controlling or contrary provision in the foregoing, the Standard Specifications (2010 edition) of the California Department of Transportation shall apply to this project. 5. Independent Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor's officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City. 6. Prevailing_ Wages: Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract will be on file in, and available at, the office of the Director at 601 Carmen Drive, Camarillo, California 93010. Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records. 2 Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor may forfeit as a penalty to City up to $200.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate. Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice's work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations. If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis -Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following). 7. Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810 and following, eight hours of labor constitutes a legal day's work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. 8. Apprentices: Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any Subcontractor under him. Section 1777.5, as amended, requires the Contractor or Subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for 3 certificate, or B. When the number of apprentices in training in that area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the assignment of an apprentice to any work performed under a public works Contract would create a condition which would jeopardize his life or the life, safety, or property of fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman, or E. When the Contractor provides evidence that he employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship program if he employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions. The Contractor and any Subcontractor under him must comply with the requirements of Section 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 9. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor must not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 10. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and must for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. 4 The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self-insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 11. Indemnity and Insurance: To the fullest extent permitted by law, Contractor must indemnify, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor's activities hereunder, including the activities of other persons employed or utilized by Contractor including subcontractors hired by the Contractor in the performance of this Agreement excepting liabilities due to the active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and must continue to bind the parties after termination/completion of this Agreement. Contractor shall procure and maintain throughout the time for performance of the work under this Contract the insurance required by the Special Provisions. The requirement that Contractor procure and maintain insurance shall in no way be construed to limit the Contractor's duty to indemnify City as provided in the paragraph above. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 12. City Right of Termination and Right to Complete the Work. The City may terminate the Contract when conditions encountered during the work make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of any of the following is a default by Contractor under this Contract: A. Contractor refuses or fails to prosecute the Work or any part thereof with such diligence as will insure its completion within the time specified or any permitted extension. B. Contractor fails to complete the Work on time. C. Contractor is adjudged bankrupt, or makes a general assignment for the benefit of creditors, or a receiver is appointed on account of Contractor's insolvency. D. Contractor fails to supply enough properly skilled workers or proper materials to complete the Work in the time specified. E. Contractor fails to make prompt payment to any subcontractor or for material or labor. F. Contractor fails to abide by any applicable laws, ordinances or instructions of City in performing the Work. G. Contractor breaches or fails to perform any obligation or duty under the Contract. Upon the occurrence of a default by Contractor, the Director will serve a written notice of default on Contractor specifying the nature of the default and the steps needed to correct the default. Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory arrangements acceptable to City for the correction or elimination of such default are made, as determined by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case, Contractor will not be entitled to receive any further payment, except for Work actually completed prior to such termination in accordance with the provisions of the Contract Documents. In event of any such termination, City will also immediately serve written notice of the termination upon Contractor's surety. The surety will have the right to take over and perform pursuant to this Contract; provided, however, that if the surety does not give City written notice of its intention to take over and perform this Contract within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable to City for any and all excess costs or other damages incurred by City in completing the Work. If City takes over the Work as provided in this Section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary for the completion of the Work. 13. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section must include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor must be the beneficial owner of any securities substituted for moneys withheld and must receive any interest thereon. Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for 6 in Section 22300 for securities deposited by the Contractor. Upon satisfactory completion of the Contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section. Any escrow agreement entered into pursuant to this section must contain as a minimum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash in case of the default of the Contractor; and C. The termination of the escrow upon completion of the contract. 14. General Provisions A. Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations. B. Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City's sole discretion since the experience and qualifications of Contractor were material considerations for this Contract. C. Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties. D. Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract. E. Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void. F. Counterparts, Facsimile or other Electronic Signatures. This Contract may be executed in several counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. Amendments to this Contract will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature. G. Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other 7 provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract. H. Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party. I. Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision. J. Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the Northern District of California. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK BEST CONTRACTING SERVICES, INC City Manager Date Name/Title Date Per Resolution No. adopted by the Rohnert Park City Council at its meeting of October 11, 2016 ATTEST: City Clerk 8 APPROVED AS TO FORM: City Attorney Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7C2 Meeting Date: October 11, 2016 Department: Administration Submitted By: JoAnne Buergler, City Clerk Prepared By: JoAnne Buergler, City Clerk Agenda Title: Consideration and Adoption of Resolution Authorizing and Approving a Job Description and Salary Range for Deputy City Clerk and Reallocate the Position from Administrative Assistant (City Clerk's Office) to Deputy City Clerk RECOMMENDED ACTION: Adopt a resolution authorizing and approving a job description and salary range for Deputy City Clerk and reallocate the position from Administrative Assistant (in the City Clerk's Office) to Deputy City Clerk. BACKGROUND: Staff analyzed the job duties of the existing Administrative Assistant position and evaluated the associated needs of the City Clerk's Office. In reviewing the Administrative Assistant job description, staff determined it did not accurately capture the higher level functions currently being performed by the incumbent in the Administrative Assistant position which differentiate it from the duties of the Deputy City Clerk. In addition, in the event of an absence by the City Clerk, the Administrative Assistant position is not designated in the job description to act in the capacity of the City Clerk, which is an important function of the Deputy City Clerk position. The Administrative Assistant in the Clerk's Office does act as Deputy City Clerk often. Staff reviewed the duties being performed by the current Administrative Assistant and found them more in alignment with the Deputy City Clerk job description than the Administrative Assistant classification. The Deputy City Clerk position also provides workforce development and succession planning in the City Clerk's Office. Previously the Deputy City Clerk salary range was 78 -CF. Staff performed an initial salary survey of local and comparator cities and concluded that the Deputy City Clerk position proposed is aligned and competitive. These cities were selected based on their per capita revenue being similar to Rohnert Park. Staff recommends keeping the placement of the Deputy City Clerk (an Exempt position) in the Confidential unit in the range 78 -CF $4,688.56 - $5,700.02, which is approximately 10.5% above the salary range of the Administrative Assistant position. The table below outlines comparative details for both positions: ITEM NO. X2 CURRENT: osition Title Mo Salary Range Unit IRanae dministrative Assistant IS4,238.45 - $5,152.06 RPEA 174 PROPOSED: osition Title Mo Salary Range Unit lRange eputy City Clerk 1$4,688.56 - $5,700.02 Confidential[New — 78 -CF The Deputy City Clerk position would be assigned to the incumbent currently in the Administrative Assistant position in the City Clerk's Office and would not change existing staffing levels. The Deputy City Clerk would continue to report to and receive direction from the City Clerk. STRATEGIC PLAN ALIGNMENT: Goal A: Practice participative leadership at all levels. Strategies: Implement organization development, including succession planning, and workforce development through training and other practices. This recommended change from Administrative Assistant to Deputy City Clerk at an increased salary range fits the City's Strategic Plan by ensuring that positions are filled with qualified candidates at the appropriate level to meet the current and future needs of the City. The recommended change is also part of the City Clerk's Office succession plan. OPTIONS CONSIDERED: Option 1: The City could continue with the position as an Administrative Assistant. Not Recommended. The current job title and job description do not accurately reflect the duties performed by the position, therefore the salary range is not competitive. In addition, having too wide a gap in knowledge and abilities between the City Clerk and this position does not allow for succession planning. Without converting the position, out of class pay would have to be considered in the event that higher level tasks had to be assigned due to workload issues. Option 2: The City could add a Deputy City Clerk and eliminate the Administrative Assistant in the City Clerk's Office for a net change of 0.0 FTE. The new job description would be adopted and salary range based on the salary survey. Recommended. Due to the complex nature of the work and long-term needs of the department, this option is recommended. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of this change is an annual increase of approximately $8,557 assuming highest step and at a weighted rate. The breakdown for this determination is as follows: Position Salary Benefits Total Administrative Assistant $ (61,854) $ (38,509) $ (100,363) � Clerk $ 68,432 $ 40,488 $ 1 Cost Increase or (Decrease) $ 6,578 $ 1,979 At Step 5, Family Medical Coverage 2 ITEM NO. 7C2 However, should Council authorize the change in positions, the current incumbent would be reclassified from Administrative Assistant Step 4 to Deputy City Clerk Step 3. This change would have an impact on the current fiscal year's budget in the approximate amount of $3,095. This year's cost increase would be covered by savings in other line items in the City Manager's Department Budget. Below is the costing of this change: Incumbent Salary Benefits Total Administrative Assistant Step 4 $ (58,890) $(26,817) $ (85,707) Deputy City Clerk Step 3 $ 62,062 $ 27,772 $ 89,834 Cost Increase or (Decrease) $ 3,172 $ 955 $ 4,127 9 of 12 months:F—$ 3,095 Also worth noting is the fact that the incumbent has been receiving a 10% "out of class" pay since April due to performing the higher level duties of a Deputy City Clerk. This change will eliminate the need for any related future out of class pay in the City Clerk's absence. Staff recommends that the Council approve a change in the allocation in the FY 2016-17 budget from the position of Administrative Assistant (in the City Clerk's Office) to Deputy City Clerk. While the proposal does involve a small cost increase, this is a critical position for the efficient and compliant operations of the City Clerk's Office. Department Head Approval Date: N/A Human Resources Director Approval Date: 10/4/2016 Finance Director Approval Date: 10/4/2016 City Attorney Approval Date: N/A City Manager Approval Date: 10/6/2016 Attachments (list in packet assembly order): Resolution Authorizing and Approving a Job Description and Salary Range for Deputy City Clerk and reallocating the Position from Administrative Assistant to Deputy City Clerk 2. Job Description for Deputy City Clerk RESOLUTION NO. 2016-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A JOB DESCRIPTION AND SALARY RANGE FOR DEPUTY CITY CLERK AND REALLOCATING THE POSITION FROM ADMINISTRATIVE ASSISTANT (CITY CLERK'S OFFICE) TO DEPUTY CITY CLERK WHEREAS, staff has analyzed staffing needs, options, and costs and recommends creation of the position of Deputy City Clerk and has updated the job description for this position that meets the needs of the City; and WHEREAS, staff has conducted a salary survey and recommends placement of the Deputy City Clerk position in the Confidential Unit salary range 78 -CF of $4,688.56 - $5,700.02 per month which is the placement the position was previously. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the change in position from Administrative Assistant (City Clerk's Office) to Deputy City Clerk with a job description as provided for in Exhibit A, which is attached hereto and incorporated by this reference; and BE IT FURTHER RESOLVED that the Deputy City Clerk position is established at the salary range listed above; and BE IT FURTHER RESOLVED that the position allocated in the FY 2016-17 budget is changed from Administrative Assistant (City Clerk's Office) to Deputy City Clerk. DULY AND REGULARLY ADOPTED this 11�' day of October, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: JoAnne Buergler, City Clerk Attachments: Exhibit A AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) City of Rohnert Park DEPUTY CITY CLERK Exhibit A to Resolution DEFINITION Under general direction, serves as Deputy City Clerk including coordinating various election activities; performing required duties for City Council services and records management, establishing and maintaining organizational procedures and tracking systems for legislative compliance of government codes; preparing agenda packets, following up on Council actions, processing documents, and carrying out a variety of administrative support functions; performs other duties as assigned. DISTINGUISHING CHARACTERISTICS The Deputy City Clerk is a single position class. The position performs a breadth of assigned administrative support functions and responsibilities for the City Clerk and City Manager's Office. SUPERVISION RECEIVED/EXERCISED General supervision is provided by the City Clerk. In the absence of the City Clerk, the position reports to the City Manager. This position may provide lead supervision of other support staff. ESSENTIAL JOB FUNCTIONS (These duties are a representative sample; position assignments may vary) • Drafts, types, edits, processes, and distributes City Council meeting agendas, agenda packets, and related materials, memos, resolutions, ordinances, City Manager reports and notices, proclamations, and letters • Prepares, signs, seals, and processes items acted upon by the City Council, including composing and preparing correspondence and advising various individuals of City Council actions, directs publishing, posting, and mailing of notices; attests, certifies, and records all ordinances, resolutions, agreements; City Council meeting follow-up assignments and other municipal legal documents • Ensures proper procedures for notification and certification of Council actions • May attend City Council meetings, take minutes, and prepare offical action minutes • Assists the public and City staff by providing information and research and reference assistance • Processes and distributes signed contracts and/or agreements as necessary • Maintains a variety of municipal files and records in accordance with the City- wide records management program, including processing files for document imaging, records retention and destruction • Maintains records and carries out procedures for appointments to City commissions, committees, and boards including preparation of Maddy Act required notices City of Rohnert Park Deputy City Clerk Page 2 of 4 Pages • Distributes and processes filings required by the Fair Political Practices Commission • Coordinates City election activities, under the supervision of the City Clerk, with the County Elections Department, including preparation of calendars, distribution of notices, providing candidate information and election statements, receives candidate nomination papers and financial disclosure statements, provides confirmation of election results, and assures other requirements of the Elections Code are met • Receives, processes, and files claims and lawsuits against the City; accepts and processes subpoenas and Public Record Act Requests • Administers Oaths of Office • Attests and/or notarizes a variety of documents • Designs and maintains City Clerk's Office web pages • Represents the City Clerk's Office to other City departments, elected officials and outside agencies; explains and justifies City Clerk's Office programs, policies and activities • Composes and prepares correspondence • Answers incoming phone calls and greets office visitors providing information and appropriate referral to various City department staff • Manages special projects and programs as assigned • Maintains technical job performance skills • May provide backup for other office staff as needed • May serve on the Emergency Management Team in the event of a disaster or emergency In performing the duties described above, the incumbent is expected to: • Provide outstanding and friendly customer service • Create and maintain a respectful and collaborative working environment • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible • Demonstrates care for the organization, customers, and coworkers • Performs work of the highest quality possible • Practice and encourage initiative and innovation to improve the workplace QUALIFICATIONS Education and/or Experience: Sufficient education, training, and experience to successfully perform the duties of the City Clerk. A typical way of obtaining the required qualifications is to: • Equivalent to completion of the twelfth grade is required • Completion of college -level course work related to area of assignment is desirable City of Rohnert Park Deputy City Clerk Page 3 of 4 Pages • A Bachelor's Degree in a related field is desirable • Four (4) years of increasingly responsible experience in a Municipal Clerk's Office or other public administration position; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above Licensing Requirements: (positions in this class typically require) • Possession of a California Class C Driver's License by date of appointment • Certification as a Notary Public within one year of appointment • Municipal Clerk Certification is highly desired Special Requirement: • Per California State Law, smoking is not permitted inside City facilities/vehicles or within 20 feet of main entrances, exits, and operable windows Knowledge of: • Applicable state, federal, and municipal laws and procedures • City's policies, rules, administrative regulations and procedures • Practices and procedures for the efficient operation of an administrative office • Operations and organization of municipal government • Legal requirements regarding the preparation and retention of municipal records • California election law as it pertains to municipal elections, Brown Act, and the regulations and requirements for compliance with the Fair Political Practices Commission • Techniques of account and statistical recordkeeping, basic math, correct English usage, spelling, grammar, and punctuation • Modern office procedures and practices .qkill to - Type at a minimum rate of 50 net words per minute from clear, legible copy • Take and prepare action minutes from meetings Ability to: • Carry out a number of administrative support tasks in a timely and professional manner • Work under deadlines • Communicate effectively and professionally orally and in writing • Follow written and oral instructions • Interpret laws, rules and procedures and exercise sound judgment • Work effectively with a wide variety of individuals and groups including other staff, the public, and the press City of Rohnert Park Deputy City Clerk Page 4 of 4 Pages • Take and prepare action minutes from meetings • Interpret and apply a variety of City rules, laws, and policies with good judgment • Work independently and exercise good judgment in carrying out assigned tasks • Maintain confidentiality of information as required • Be politically astute and diplomatic • Prepare clear, concise, and accurate agendas, minutes, correspondence, records and reports • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities and meet critical time deadlines • Independently monitor various deadlines and legal requirements for compliance with Election Code and other regulations • Compile and maintain accurate information, records, and files • Learn and utilize new technology • Establish and maintain cooperative working relationships Working Conditions: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Operate a motor vehicle to attend meetings and conferences. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone. Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person. Position may require working nights and weekends. FLSA Status: Exempt Employee Unit: Confidential Approved By: Date Approved: Item No. 7D �OUNERT PA4 (i ,9 sZ CACIPORtS" Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: October 11, 2016 Department: Public Safety Submitted By: Aaron Johnson, Commander Prepared By: Angie Smith, Purchasing Agent Agenda Title: Authorize the Purchase of Eight (8) Ford Special Service Police Vehicles for the Department of Public Safety not to exceed $255,000; Authorize the City Manager to Execute Purchase Documentation RECOMMENDED ACTION: Authorize the Purchase of Eight (8) Ford Special Service Police Vehicles for the Department of Public Safety not to exceed $255,000; Authorize the City Manager to Execute Purchase Documentation. BACKGROUND: The FY 2016/17 Approved Budget includes $360,000 for the purchase of eight (8) Special Service Police Vehicles including Equipment Build -outs for the Department of Public Safety. The department is requesting to purchase six (6) Police Interceptor Utility Vehicles, one (1) Special Service Crew Cab Pickup and one (1) Police Interceptor Sedan. Per the Purchasing Policy the City Manager is authorized to approve the purchase of equipment build -outs once the purchase of the vehicles is authorized. OPERATIONAL NEEDS: The City currently has five (5) police vehicles that have reached the end of their useful life cycle and are scheduled for replacement in the current fiscal year. These vehicles are used by the Department of Public Safety Patrol Division and Detectives for daily public safety functions. The five aging vehicles will be prepared for auction once the new vehicles are put in service. Replacing the old patrol cars with newer vehicles will provide enhanced vehicle technology, better fuel economy and additional safety features. All proceeds from the sale of auctioned vehicles will be deposited in the Vehicle Replacement Fund. The additional three (3) police vehicles will be new to the fleet and will be used for the new patrol officers and officers assigned to the Community Oriented Problem Solving (COPS) Unit. ANALYSIS: Per City Ordinance 843 and Resolution 2016-51, these vehicles are available for purchase through a Cooperative Purchase Agreement with the County of Sonoma per Contract #SC001- 221 from Hansel Ford of Santa Rosa, CA. Eight (8) Special Service Police Vehicles (Hansel Ford) $250,294 NOT TO EXCEED $255,000 Staff is recommending the purchase of eight (8) special service police vehicles from Hansel Ford of Santa Rosa, CA in an amount not to exceed $255,000. FISCAL IMPACT/FUNDING SOURCE: The purchase of the eight (8) vehicles will be funded by the Traffic Safety Fund, State Asset Forfeiture Fund and the Casino City Vehicle Contribution Fund. There is no impact for the purchase of the vehicles to the General Fund. The requested not -to -exceed amount will cover any unforeseen costs for taxes or delivery fees. 2016-17 Funding Source Traffic Safety Fund 102 $90,000 State Asset Forfeiture Fund 106 $135,000 Casino City Vehicle Fund 186 $135,000 TOTAL FUNDING $360,000 VEHICLE REPLACEMENT FUNDS: Per City Council Vehicle Replacement Policy No. 415.37, approved by City Council Resolution No. 2011-56 on June 28, 2011, replacement funds will be set aside each fiscal year in the Vehicle Replacement Fund in amounts based on each vehicle's projected replacement value and expected service life. Department Head Approval Date: Finance Director Approval Date: City Manager Approval Date: City Attorney Approval Date: B. Masterson (9-20-2016) B. Howze (9-21-2016) D. Jenkins (10-10-2016) N/A ITEM NO. 9 Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: October 11, 2016 Department: Development Services Submitted By: Mary Grace Pawson, Development Services Director Prepared By: Art da Rosa, Deputy City Engineer Agenda Title: Update on the City's Pavement Management Program RECOMMENDED ACTION: Staff will present an update on the City's proposed five-year pavement management and maintenance program. BACKGROUND: The City of Rohnert Park (City) owns and maintains approximately 100 centerline miles of roadways. The roadway system, which has an estimated replacement value of $237 million, is one of the City's largest assets. The City maintains the roadway system with a combination of funding sources including state and federal gas tax, local Measure M sales tax, Road -Refuse Impact fees from the City's franchise waste hauler, state and federal grants, developer contributions and other revenue available to the City (e.g. the Infrastructure Fund and casino mitigation funds). In order to be eligible for federal grants, the City is required to develop and use a Pavement Management System (PMS) to guide budget investments in the road system. In our region, the Metropolitan Transportation Commission (MTC) coordinates every member agency's compliance with this federal grant requirement. Every two years, MTC funds an assessment of the City's roadway conditions and an update to the City's Pavement Management System (PMS) using a database driven program called StreetSaver. MTC performed a rating of the City's PMS roadway system in late 2015 and completed an update of the City's PMS in 2016. This report provides the City Council with a summary of MTC's assessment along with a proposed five-year investment program for the City's roadway system. ANALYSIS: Pavement Management Program: Pavement management includes a set of tools and philosophies designed to manage the maintenance and repair activities. The City's Pavement Management System keeps track of existing and historical pavement condition data and uses a decision making algorithm to recommend when and where to undertake maintenance work. The PMS records the condition of each street using a "Pavement Condition Index" or PCI that reflects a physical assessment of street conditions. MTC assists the City with these assessments using the following scale: 0 Good Condition = PCI of 70 to 100 • Fair Condition = PCI of 50 to 70 0 Poor Condition = PCI of 25 to 50 ITEM NO. 9 • Very Poor Condition = PCI of 0 to 25. While historically many agencies have focused on repairing the worst pavements in their programs, pavement management programs are now designed with a more cost-effective, "best - first" approach. Generally, paved streets spend about three-quarters of their life -cycle in good to fair condition, where the street shows little sign of deterioration and has a high service level. The time a street spends in the good to fair condition can be extended with lower-cost, preventative maintenance treatments, such as slurry seals and chip seals, and crack seals. However, once the street condition begins to deteriorate, it will eventually reach a condition requiring costly overlays and reconstructions. Figure I illustrates a typical condition deterioration curve for a street. The goal of the City's pavement management program is to keep as much of the City's roadway system in good to fair condition, where repair costs are under $10/square yard of roadway and minimize the amount of the City's road system that falls in to very poor condition, where complete reconstruction is required. Figure 1- Pavement Deterioration Curve Like all pavement management systems, the StreetSaver program uses the PCI to match maintenance strategy to each roadway in the City and also prioritizes work based on the City's Road Classifications: • Arterials - are high capacity road that deliver traffic between high service centers; • Collectors - are distributor roads that connect residential roads to service centers or Arterials. • Residential Streets - are typically low -traffic roads that service residential areas, such as those that are within a subdivision. Within the StreetSaver program, arterials will receive the highest priority, followed the collectors, then residential streets. Because the pavement management system favors preventive maintenance as the most cost effective way to preserve service life, roads that have a PCI of 50 or below are generally not prioritized for work if there are any limitations on the City's budget. 2 40% drop in quality in first 75% of service Goad Cost - $3 /sq yd Z 0 - Fair - - - - - - -._ - Additional 40°fo drop in a quality in next 12% of Z Poor service life © Cost $37/sq yd U Very Poor Further delays result in failed road requiring reconstruction $120/sq yd 0 1O 15 20 25 Y E A R S Like all pavement management systems, the StreetSaver program uses the PCI to match maintenance strategy to each roadway in the City and also prioritizes work based on the City's Road Classifications: • Arterials - are high capacity road that deliver traffic between high service centers; • Collectors - are distributor roads that connect residential roads to service centers or Arterials. • Residential Streets - are typically low -traffic roads that service residential areas, such as those that are within a subdivision. Within the StreetSaver program, arterials will receive the highest priority, followed the collectors, then residential streets. Because the pavement management system favors preventive maintenance as the most cost effective way to preserve service life, roads that have a PCI of 50 or below are generally not prioritized for work if there are any limitations on the City's budget. 2 ITEM NO. 9 Because of this, staff works to balance the recommendations from StreetSaver, which are the most cost-effective way to maintain the City's overall PCI, with localized needs for roadway repair even if that repair is more expensive. Results of the MTC Analysis: MTC last evaluated the City's roadway system in 2012. At that time, the roadway system was given an overall PCI rating of 68 (Fair Condition). During the most recent evaluation in 2015, the roadway system was given an overall PCI rating of 73 (Good Condition), which is an improvement. A comparative breakdown of the 2012 and 2015 roadway conditions is presented in Table 1. Attachment 1 is graphical output from the Streetsaver Program illustrating the current condition of the City's roadways. Table 1— Summary of Rohnert Park Roadway Condition Assessment During the period between the 2012 and 2015 evaluations, the City invested $19.7 million (or approximately $4 millions per year) in the roadway system. During this period, the City undertook a number of significant overlay and reconstruction projects including the overlay of Rohnert Park Expressway from Commerce Boulevard to Snyder Lane; the rehabilitation of Snyder Lane from East Cotati Avenue to San Francisco Way; the overlay of Avram, Santa Alicia and portions of Seed Farm Drive and Southwest Boulevard with the Eastside Trunk Sewer Phase 2; the overlay of Adrian Drive with the water and sewer replacement project; and repair of Labath Avenue, Business Park Drive and Redwood Drive with the casino construction. The City also undertook a preventive maintenance slurry seal project that covered over 15% of the residential streets in the City. These projects were funded from a variety of sources including developer contributions, water and sewer revenues (when roadway repairs accompanied a utility rehabilitation project), federal grant funding and local gas tax, Measure M and Road Refuse Impact Funding. It is also important to note that while the City's overall PCI improved, the percentage of streets in the "Very Poor" category also increased. To some extent this can be expected because the pavement management system favors lower-cost preventive treatments and generally does not recommend work on streets with PCIS less than 50. MTC's analysis estimated that over the next five years the City could: Maintain its current PCI with an investment of $10 million or $2.0 million/year in roadway maintenance and resurfacing costs; 1 This investment excludes the $16.1 million invested in widening and reconstructing Wilfred Avenue/Golf Course Drive West. With Wilfred Avenue/Golf Course Drive, the City's annual investment exceeds $7 million per year. % of Centerline Miles in each Category Condition 2012 Overall PCI = 68 2015 Overall PCI = 73 Good (PCI 70-100) 60.5% 71.8% Fair (PCI 50-70) 19.8% 10.3% Poor (PCI 25-50): 16.4% 11.9% Very Poor (PCI 0 -25) 3.3% 6.1% During the period between the 2012 and 2015 evaluations, the City invested $19.7 million (or approximately $4 millions per year) in the roadway system. During this period, the City undertook a number of significant overlay and reconstruction projects including the overlay of Rohnert Park Expressway from Commerce Boulevard to Snyder Lane; the rehabilitation of Snyder Lane from East Cotati Avenue to San Francisco Way; the overlay of Avram, Santa Alicia and portions of Seed Farm Drive and Southwest Boulevard with the Eastside Trunk Sewer Phase 2; the overlay of Adrian Drive with the water and sewer replacement project; and repair of Labath Avenue, Business Park Drive and Redwood Drive with the casino construction. The City also undertook a preventive maintenance slurry seal project that covered over 15% of the residential streets in the City. These projects were funded from a variety of sources including developer contributions, water and sewer revenues (when roadway repairs accompanied a utility rehabilitation project), federal grant funding and local gas tax, Measure M and Road Refuse Impact Funding. It is also important to note that while the City's overall PCI improved, the percentage of streets in the "Very Poor" category also increased. To some extent this can be expected because the pavement management system favors lower-cost preventive treatments and generally does not recommend work on streets with PCIS less than 50. MTC's analysis estimated that over the next five years the City could: Maintain its current PCI with an investment of $10 million or $2.0 million/year in roadway maintenance and resurfacing costs; 1 This investment excludes the $16.1 million invested in widening and reconstructing Wilfred Avenue/Golf Course Drive West. With Wilfred Avenue/Golf Course Drive, the City's annual investment exceeds $7 million per year. ITEM NO. 9 2. Increase its PCI to 78 with an investment of $22 million or $4.4 million/year in roadway maintenance costs; or 3. Upgrade its roadway system to "optimum" condition with a PCI of 83 by investing $34.65 million over five years including $19 million in the next budget year. It is also important to note that StreetSaver's budget algorithm accounts for pavement repair costs with an allowance for design and construction management, which is not always an accurate presentation of costs. The Department of Justice has promulgated a ruling that when local agencies undertake overlay or reconstructive pavement work, the local agencies must also bring the associated corridor up to current American with Disability Act (ADA) standards. This generally involves installing or upgrading curb cut ramps, which can increase project costs by up to 50%. In its review of the StreetSaver recommendations, staff works to increase budgets (as necessary) if overlay or reconstruction projects are proposed. Based on the expenditure pattern of the past five years and the Streetsaver recommendations, staff has worked to develop a proposed program that will invest approximately $4 million per year in the roadway systems from a variety of funding sources. Roadway Improvements Funded from Dedicated or Outside Sources: The City has several special sources of funding that impact the recommended roadway maintenance program including its Public Facilities Fee Program, federal grants and maintenance contributions from new development. The Public Facilities Fee Program (PF Fee Program) and various development agreements provide funding for roadway improvements. The PF Fee Program provided a significant funding source for the Snyder Lane Widening Project and over the next five years, the PF Program will pay for the following roadway rehabilitation projects. • Widening and reconstruction of Rohnert Park Expressway between Snyder Lane and Petaluma Hill Road. This work has begun and will continue through the 2017 construction season. The estimated value of this work is $ 3.7 million; • Widening of Snyder Lane between San Francisco Way and Keiser Avenue. This work is programmed for the 2018 or 2019 construction season, depending on the pace of development, and has a total estimated value of $ 2.65 million; and • Reconstruction of Keiser Avenue which is programmed for the 2018 and 2019 construction seasons and has a total estimated value of $3 million. The actual timing of this work is dependent on the rate of development in the University District Specific Plan Area but together these projects will result in a $9.35 million investment in the City's roadway system. The One Bay Area Grant Program (OBAG2) is a federal funding program administered through MTC and the Sonoma County Regional Transportation Authority (SCTA) that is generally directed to roadway maintenance within Priority Development Areas. The City anticipates it will receive approximately $1,000,000 in OBAG2 funding and has preliminarily programmed this funding for work on State Farm Drive, north of Rohnert Park Expressway. This funding source typically covers construction costs requiring the City to fund design and administration through other sources. In total, the PF Fee program and an OBAG2 grant are expected to provide over $10 million for roadway improvements in the next five years. 2 ITEM NO. 9 Maintaining Roadways in New Subdivisions: With new development, new roadways will be coming into the system. In the case of Wilfred Avenue, the University District and the Southeast Specific Plan Area, new maintenance funding is also being generated through the Joint Exercise of Powers Agreement (Wilfred JEPA), a maintenance annuity (University District) and a Community Facilities District that funds services (Southeast Specific Plan Area). Because these new roadways will have independent maintenance funding, they have not been factored into this analysis. Available Local Roadway Maintenance Funding: Staff has projected the available local funding for roadway maintenance including Gas Tax, Measure M and the Road Refuse Impact Fees and developed a program that would allow for investing $2 million per year in local funds on the roadway system. This is the level of funding that would allow the City to maintain its PCI. When this funding is coupled with the PF Fee program and anticipated grant funding, investments in the roadway system will approach the $22 million investment necessary to increase the City's PCI by 5 points, thereby elevating it to 78. This budget assessment takes into account the revenue used to fund regular operations in the Public Works Streets Division as well as improvements to the traffic signal system and emergency repair needs. The budget projections use a mix of funding sources including gas tax, Measure M, Road Refuse Impact Fees and Casino Mitigation and Infrastructure Funding. Table 2 illustrates the proposed funding mix which has been developed with the goal of having a balanced funding profile for the street system. Table 2 — Summary of Available Local Funding for Pavement Maintenance Funding Source FY 16/17 (approved budget) FY 17/18 FY 18/19 FY19/20 FY 20/21 Gas Tax $50,000 $350,000 $748,465 $700,000 $300,000 Measure M $300,000 $350,000 $400,000 $400,000 Road Refuse Fee $200,000 $250,000 $1,000,000 $400,000 $400,000 Casino Mitigation $500,000 $1,000,000 $500,000 $500,000 Infrastructure Fund $1,300,000 $400,000 Traffic Congestion Relief Fund* $201,835 Totals $29251,835 $1,900,000 $1,998,465 $2,000,000 $2,0009000 *Traffic Congestion Relief is one time funding Staff used both the MTC analysis and Streetsaver program to develop a recommended plan for expending $2 million per year over the next five years on roadways that will not be improved by the PF Fee Program or grants. Attachment 2 includes the recommended program for this level of investment.The illustrated program includes the roadway maintenance projects approved in the 2016/17 CIP budget. These are Snyder Lane from Keiser to Moura and rehabilitation work on Commerce Boulevard and Redwood Drive north of Rohnert Park Expressway. The budget analysis also indicates that in the latter part of the five year planning program, the City may have 5 ITEM NO. 9 additional fund balance available which could be used to fund additional projects including some roadways that are not prioritized under the StreetSaver algorithm. To implement this program, staff is recommending the City utilize the latest technology to effectively maintain our roads. This will include sealing products, micro -surfacing and cape sealing, which are true maintenance treatments and used every 5 to 10 years to preserve life. These products supplement the slurry seal technology the City has used in the past. In the last year, engineering staff has pilot tested several sealing products on East Cotati Avenue near Snyder Lane. The micro -surfacing technology has been employed on Wilfred Avenue and will be used in combination with a cape seal on Enterprise Drive. Engineering staff is also developing two rehabilitation projects that will use full -depth reclamation which is a cost effective way to rehabilitate roadways. This technology is being employed on Seed Farm Drive and will be employed on the Snyder Lane Rehabilitation Project from Keiser Avenue to Moura Lane. STRATEGIC PLAN ALIGNMENT: Road Maintenance is conducted in accordance with the City Strategic Plan. StreetSaver usage is in accordance with the City's agreement with MTC, thereby effectuating eligibility for road maintenance funding. OPTIONS CONSIDERED: None. This item is informational. FISCAL IMPACT/FUNDING SOURCE: Updating and implementing the pavement management plan is consistent with Strategic Plan Goal C — Ensure the effective delivery of public services. Department Head Approval Date: 09/30/2016 City Attorney Approval Date: N/A Finance Director Approval Date: NA City Manager Approval Date: 10/05/2016 Attachments 1. Pavement Management System Report, Current PCI Condition 2. Recommended Pavement Management Plan (2017-2021) on City of Rohnert Park c urrent PCI Condition Printed: 2/9/2016 Feature Legend 0 1 -Very Good 0 II - Good (non -load) III - Good (load -related) 0 IV - Poor 0 V -Very Poor 116 Lowell Ave m d G>r Scam Hlov , --------- - I � 1 - I 1 I �LIII*, ',:II- J:: < I 1 I \1 NORTH 1iDHFIFP' y. 1; I 1 j FaYtra0 Graff Club I 1 ' 6, ;\Poo \ Portal St +—---------- larom St (3rav"Steim Hw), 1r" I"1 `� Iarve Ave �D �y W1r'ashae '�'' oy Cl"* Q cm Of } course 1 F fi 0 0.5 1" Miles AaIA L-A no t . 1 1 1 1 1 1 thcsura 1 ------------ 1 1 NORTHEAST ROHNFRT PARK 1 1 d 1 1 1 , J 1 1 1 BORHOOD E I 1 1 � 1 Chane Canyon Rd {rihA fldl^# Q -L -------------------------- zil k 1b r41 EI Millbrae Ave L CL UNIVERSUTY C DISTRICT I 1 Winfred Ave �-1 Crane Cre ----------J p'egrorraf P 1 Lowell Ave m d G>r Scam Hlov , --------- - I � 1 - I 1 I �LIII*, ',:II- J:: < I 1 I \1 NORTH 1iDHFIFP' y. 1; I 1 j FaYtra0 Graff Club I 1 ' 6, ;\Poo \ Portal St +—---------- larom St (3rav"Steim Hw), 1r" I"1 `� Iarve Ave �D �y W1r'ashae '�'' oy Cl"* Q cm Of } course 1 F fi 0 0.5 1" Miles AaIA L-A no t . 1 1 1 1 1 1 thcsura 1 ------------ 1 1 NORTHEAST ROHNFRT PARK 1 1 d 1 1 1 , J 1 1 1 BORHOOD E I 1 1 � 1 Chane Canyon Rd {rihA fldl^# Q -L -------------------------- zil k r41 EI �1 �1 UNIVERSUTY C DISTRICT I 1 I I Crane Cre ----------J p'egrorraf P 1 IJ 1 1 1 Z7 1 0� 1 rp FtOy 5Red0ap E I ti cili• inj Slate Uniwtfsit ' 5 1 rL 1-- -- I Curl is Dr 1 4agna;raFark I R I CANON MANOR V 1 1 g 1 Alice Dr E 1 � 1 � 1 1 I 3114"!7 Vii''•: `-. 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Alla 4lf ry YYarhoe C� ice_ !_ ' S$ •;� ;� }� �� �-t� � u Gait n 1 - ____- 1 ['arose r �i %'• � 1 Catitd t i IIN LnndsaaI r� Z_ 4AII y Hid u ir![A5 1 Laasmn Ll� gftll Pq Ry AAW n I r _ �6 E Ra4uadl Avr k Hall+oad Aar P 2021 Construction Sea Update on the Pavement Management Program October 11, 2016 19 -voiANERT P4 `L�`1LIFOR'S1i 62 Why Pavement Management? •Asset management approach that maximizes value of City's investment Requirement for Federal -Aid eligibility • MTC pays for complete assessment every 2 years Pavement Management System PCI = 1001 Good Fair 4 ....................... Poor Very Poor ze8ll Additional 40% drop in quality in next 12% of service life Cost $371sq yd Further delays result in failed road requiring reconstruction $120 Isq yd 0 5 14 1s YEARS Pavement Condition 40% drop in quality in Index (PCI) reflects first 75% of service Cost_ 3lsgyd assessment 20 25 Recommended maintenance program based on road conditions, road use and available budget 2016 Pavement Management Report Poor, 1 1.9 Fair 10.3% Very Poor 100 centerline miles of road Average PCI of 73 A Since 2012 review 5 Point Improvement in PCI Slight increaseVery Poor percentage Investment that Increased PCI F $20 million over 5 years Development Projects: $ 10 million Grants: $ I million Utility Upgrade Projects: $2 million Gas Tax/Measure M/Road Refuse Impact Fee: $ 7 million * Excludes $16 million investment in Wilfred Avenue 2016 Pavement Management Report Budget Scenarios Scenario I Scenario 2 Scenario 3 Scenario 4 Yearly $ $6.93 M 5 Year $ $34.7 M Current PCI 73 Projected PCI 83 $1.24 M $6.2 M 73 71 $2.00 M $10.0 M 73 73 $4.40 M $22.0 M 73 M Recommend Budget Goal Budget Considerations ® y Pavement Management S stem focuses on "best first management" Goal is to also address roads in poor condition ,w ADA compliance impacts cost of projects () Seal Coat projects are exempt Other treatments trigger ADA upgrades OPTION I OPTION 2. OPTION 3 Proposed Funding Plan Development: $9 Leverage Contributions from Develo g P 'n million Actively Seek Grants: $1 million from UBAG 1 • Commit City Funding: $2 million /year for next 5 years • Utilize the latest road maintenance technologies ��rr0,\o9y Development Contributions nl, ® RPX Reconstruction from Snyder to k Petaluma Hill Road • Snyder Lane Reconstruction from Medical Center Drive to Keiser • KeiserAvenue Reconstruction • Dedicated Maintenance Funding for New Roads Proposed Sources of City Funding Gas Tax Measure M Road Refuse mpact Fee Casino Mitigation _ Infrastructure =und Traffic Congestion Total Proposed Funding FY 16/17 (Approved Budget) FY 17/18 FY 18/19 FY 19/20 FY 20/21 $50,000 $350,000 $300,000 $748,465 $250,000 $200,000 $250,000 $1,000,000 $500,000 $1,000,000 $1,300,000 $201,835 $700,000 $400,000 $400,000 $500,000 $300,OOC $400,OOC $400,OOC $500,OOC $2,251,835 $1,900,000 $1,998,465 $2,000,000 $2,000,000 * Traffic congestion relief is one time funding Recommended Expenditure Plan Total Expenditure FY 18/19 FY 19/20 FY 20/21 $ 100,000 $250,000 $148,465 1,500,000 2,251,835 $ 1,900,000 $1,998,465 $ 50,000 2,000,000 1,950,000 000,000 $2,000,000 FY 16/17 (Approved Budget) FY 17/18 Snyder: Keiser to Moura $1,150,000 $1,000,000 Commerce & Redwood $ 650,000 State Farm: RPX to Professional Center $ 50,000 $ 100,000 State Farm: Professional Center to Commerce East Cotati Rehabilitation $ 500,000 Snyder: San Francisco to Keiser Pavement Management Projects $ 401,835 $ 300,000 Total Expenditure FY 18/19 FY 19/20 FY 20/21 $ 100,000 $250,000 $148,465 1,500,000 2,251,835 $ 1,900,000 $1,998,465 $ 50,000 2,000,000 1,950,000 000,000 $2,000,000 2017 Construction Season 'i wa .a ..1 -------------------- ----- "ate 7" P I f I J 1 --- --- casae, .wav P CfilM ild1y17a5 �----- NfIG.H�'Fairw yDi sfs, WIKTed Me L_-°1. .11,R rP _ In'Sh#min, -w. /# � 5 F' ldCF.rrlfxSi I f,-f.jJ &Uff U'p5 nuxs RarkDr ,}r 1 l��8'JR drJ NfFI"e. {T6fl 'iil'f' J - �isfA,7iy � � a K. parasra CIf t }N'aAr AV ���[.'fPAlyOr Al. f � r _ STWI ItR' Peri *rtl,a _moo. - - � ?�' I}ISFIPbtF 1 { t r i7 2] i1-f___ 5 Gopeldlid Creat i),- J4", _y.a, % t 6`57 ec O° Pr til) r �� �. t. 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Grilarlsteyn Hwy MOFMATASr JOHNIFLI PARK UNivERsrr tAtO is Sur—, SIAL. Uml—ty .9 CANONPOIANDR 9 A[" Dr :2 ----------- FA3 ' T PARK, E Rokoad Ave QUESTIONS �Qµxaxr p,, Rx ITEM NO. 10 ,g 62 Mission Statement "We Care for Our Residents by Working Together to CAYfA�kKt� Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA Meeting Date: October 11, 2016 Department: Development Services and Public Safety Submitted By: Mary Grace Pawson, Director of Development Services Brian Masterson, Director of Public Safety Prepared By: Jay Bradford, Chief Building Official Jim Thompson, Fire Marshal Agenda Title: Discussion and Direction on Adoption of the 2016 California Building Standards Code Including Proposed Local Amendments, Policies and Fees RECOMMENDED ACTION: Provide direction to staff on the adoption of the 2016 California Building Standards Code and associated local amendments, policies and fees. BACKGROUND: The California Building Standards Code (Title 24 of the California Code of Regulations and hereinafter "Standards") includes the California Building, Residential, Electrical, Mechanical, Plumbing, Energy, Fire, and Existing Building Codes and the Green Building Standards with a modified Tier 1 Standard. The Standards are maintained by the California Building Standards Commission (Commission) which generally updates, amends and republishes the Standards every three years. The Commission bases its updates on changes to national and international "model codes", which reflect the best current understanding of the building industry on issues ranging from life safety to energy and water efficiency. The Commission published its most recent update to the Standards on July 1, 2016 (the 2016 Standards). The City of Rohnert Park is a local jurisdiction with authority to implement and enforce the Standards. The California Health and Safety Code requires that the 2016 Standards, as published by the Commission, become effective to all occupancies throughout California on January 1, 2017. The California Health and Safety Code also allows local Building and Fire Officials to amend the Standards based on expressed findings of need supported by local climatic, geological or topographical conditions. This report provides Council with an overview of the local amendments being proposed by the Chief Building Official and the Fire Marshal to address unique local conditions, together with recommended policies and fees that will assist the Chief Building Official and Fire Marshal in implementing the locally amended Standards. Based on the direction received, staff will finalize the adopting ordinances and fee resolutions for consideration by the City Council in late October and early November so that the locally amended Standards are ready to implement on January 1, 2017. ITEM NO. 10 ANALYSIS: The City of Rohnert Park (City) incorporates the Building Standards Code within Chapter 15 of the Municipal Code in the following divisions: 15.04 — General Provisions and Penalties 15.08 — Building Code 15.10 — Residential Code 15.16 — Electrical Code 15.20 — Plumbing Code 15.22 — Energy Code 15.24 — Mechanical Code 15.26 — Green Building Code 15.28 — Fire Code 15.30 — Administrative Citations for Fireworks 15.32 — Small Residential Rooftop Solar 15. 36 — Swimming Pools and Hot Tubs In reviewing the 2016 Standards for adoption, staff found three policy areas where it is seeking input. These are: 1. Proposed local amendments to the 2016 Standards 2. Proposed policies, including fines, that will assist staff in administering the locally amended 2016 Standards 3. Proposed modifications to Development Services Fee Schedule that will assist staff in recovering the costs associated with administering the locally amended 2016 Standards. Each of these policy areas are discussed below. Proposed Local Amendments. Staff is proposing a series of local amendments to the various standard codes to reflect local conditions and clarify authority for certain actions. These local amendments are presented by division below. 1. 15.04 — General Provisions and Penalties: The Standards contain inconsistent language relating to the Building Official's authority to grant extensions to permits. Staff is proposing a local amendment that will consistently give the Building Official the discretion to extend all types of building permits. The Standards allow the Building Official to issue refunds on fees paid. Staff is proposing that local amendments clarify how these refunds will be effectuated. Specifically, staff is proposing that all refund requests must be made in writing within 180 days of application. When such requests are made, the Building Official may authorize the following refunds: a. 100% of any erroneously calculated or charged fee; b. 90% of any plan review fee if the refund request is made before the review work begins (the 10% retention covers the cost of intake and refund issuance); and 2 ITEM NO. 10 c. 90% of any building, plumbing, electrical or mechanical permit fee if the refund request is made before the work and any inspections begin (again, the 10% retention covers the cost of intake and refund issuance). Finally, staff recommends adopting a Concealed Construction Guidelines to help staff address risks to life, health and public safety created when construction is covered or concealed without inspection. If not addressed, substandard work requiring corrections could persist that could potentially put the public at risk. 2. 15.08 — Building Code: Staff is recommending the following local amendments to this section: a. Cross reference the Fire Code (Municipal Code Section 15.28) for address numbering and fire protection standards b. Add local requirements for slab construction, landing construction and down spout protection in recognition of the expansive soil conditions in our region c. Modify the local requirements for special seismic inspections to require developer - funded third party, expert inspections d. Incorporate requirements for patio covers and grading within the body of the code e. Delete requirements for solar photovoltaic panels and modules because these requirements are included in Section 15.32 of the Municipal Code 3. 15.10 — Residential Code: This division will be repealed and replaced with a renumbered and retitled Section 15.12 — Building Code. Proposed local amendments in this division will clarify that all regulation of fire sprinklers is governed by Division 15.28 (Fire Code). This new Standard Code division also incorporates requirements for patio covers, existing buildings, swimming pools and hot tubs that historically were covered in other areas of the code, which can now be repealed. 4. 15.16 — Electrical Code: Staff is recommending a local amendment to eliminate a known fire hazard caused by the Federal Pacific and Zinsco panels. Numerous consumer protections groups and professionals within the electrical industry recommend replacement of these devices due to a high risk of failure. This change will reduce the risk of electrical fires caused by these panels. 5. 15.18 — Mechanical Code. This division repeals existing Municipal Code Section 15.24 and replaces it with the 2016 Mechanical Code. Staff is proposing one local amendment to clarify that the general provisions and penalties included in Division 15.04 apply to this section. 6. 15.20 — Plumbing Code: Staff is proposing local amendments to clarify that the general provisions and penalties included in Division 15.04 apply to this section and to include several local amendments that specify the types of water supply piping that will be allowed on private property. These local amendments reflect the fact that local soil conditions can cause certain types of piping to deteriorate and leak. The specified piping performs best under local conditions 7. 15.22 — Energy Code: No local amendments are proposed. ITEM NO. 10 8. 15.24 — Existing Building Code: Because the Mechanical Code is now included in Section 15.18, Section 15.24 will include the "Existing Building Code" provisions of the 2016 Standards. No local amendments are proposed. 9. 15.26 — Green Building Code: No local amendments are proposed. 10. 15.28 — Fire Code: Staff is recommending several local amendments to the fire code in order to enhance life safety as follows: a. Addressing for buildings and structures is critical for life, health and safety responses. Staff recommends requiring larger illuminated letters and numbers than currently prescribed by code in order to reduce potential confusion and response time. b. The City has historically modified residential sprinkler requirements in order to arrive at an efficient and cost effective sprinkler standard. Staff recommends continuing these modifications; specifically, the requirement to install a single attic sprinkler and maintain spare sprinkler heads for detached one- and two-family dwellings and townhouses. Staff is also recommending an amendment that would require property owners to produce insurance information when a fire protection system is out of service and is identified as such during an inspection of the system. This requirement provides the Fire Marshal another mechanism to ensure sprinkler systems and fire alarms are serviced and maintained. H. 15.30 — Administrative Citations for Fireworks: No changes are proposed. 12. 15.32 — Small Residential Rooftop Solar: No changes are proposed. 13. 15. 36 — Swimming Pools and Hot Tubs: Staff is proposing to repeal this section because its requirements are incorporated within the Building and Residential Codes. Proposed New Policies and Fines: Staff is proposing modifications to the permit appeals process and the policy for managing expired permits in order to enhance fair and consistent compliance with the locally amended Standards. The locally amended Standards provide the Building Official with a significant amount of discretion. The Standards contemplate an appeals process but the City does not have a formal policy with respect to appeals. Staff is recommending that the City Council establish an appeals board, similar to the Subdivision Committee, which can review appeals to the Building Official's decision, should the applicant request this review. Staff proposes that appeals for detached one- and two-family dwellings and townhouses (not more than three stories above grade plane in height with a separate means of egress) and their accessory structures shall be subject to a five hundred dollar ($500.00) administrative hearing fee. For appeals involving all other types of structures, staff proposes a one thousand dollar ($1,000.00) administrative hearing fee. An administrative appeal fee justification is presented as part of Attachment 1. 2. Staff has identified a gap within the permitting process that allows for permits to expire without a mechanism in place for the Building Department to effectuate project completion. That same gap exists within the correction notification process which allows building code violations to exist indefinitely. These gaps create a great risk to life, health and public safety if not addressed because substandard work could persist that would 2 ITEM NO. 10 have required corrections and inspections to verify the construction meets the minimum standards as is safe for the public. In order to addresses this gap, staff proposes penalizing permits or projects with these types of outstanding issues in order to gain compliance with Standards. These new processes would go into effect on January 1, 2017 with the code updates and would not be retroactive. Staff has developed the Outstanding Correction Notifications and Expired Permits or Certifications Guidelines to guide this process. These guidelines would allow staff to issue Correction Notices for noncompliant work and/or expired permits. Applicants will have 180 days to make corrections. Staff would be authorized to issue monthly fines of one hundred dollars ($100.00) for residential structures and two hundred fifty dollar ($250.00) for nonresidential structures if the corrections are not made within 180 days of receipt of the notice. 3. Currently the City has no ability to levy penalties, outside of its nuisance abatement authority, for work undertaken without permits. Staff recommends setting a fee equal to twice the cost of the plan review and inspection fee for work undertaken without permits. Proposed New Fees: In addition to the appeals fee described above, staff is proposing two additional changes to Development Services Fee Schedule to allow for implementation of the 2016 Standards and to improve service to applicants. These are a new "Certificate of Occupancy Fee" and a new "Water Meter Installation Fee". Certificate of Occupancy Fee: with any building code cycle update, new standards require implementation of new services. This cycle requires that the Building Official issue a Certification of Occupancy for changes in use. Currently only changes in occupancy require Certification of Occupancy. Changes in occupancy are easily regulated as part of the permitting process however there is an underlying assumption that all occupancy changes are accompanied by changes to a structure to accommodate the new occupancy. Changes in use do not always follow those same assumptions. Furthermore, since previous standards have not required the Building Official to take action utilizing use information, there is no historical information easily accessed to determine changes in use. As a result, staff recommends creating a process to capture current occupancies and uses on a new permit type. This new permit would allow for quick research of existing / historical occupancy and use information. Since this Standard creates a new service, a fee must also be created so that staff can recover costs associated with the new service. Staff proposes that for all changes in occupancy and use, a fee of three hundred fifty dollars ($350.00) be established. An occupancy and use change fee justification is present as part of Attachment 1. The other issue with tracking changes in use is that this action does not always require changes to the structure; because of this, there will need to be additional coordination between other departments including Code Compliance and Fire Services to ensure all changes in occupancy and use are identified. 2. Currently the City standards require developers to set the water meters for new construction. Implementing this policy on a large scale at the University District, has caused significant confusion and a number of corrective notices. Staff is proposing a change in policy whereby the City will purchase and install meters. This practice is common in the utility industry. Staff recommends establishing a new water installation meter permit and setting a fee of five hundred dollars ($500.00) to cover the cost of this work, including the cost of the meter. Attachment 1 contains the fee justification. 5 ITEM NO. 10 STRATEGIC PLAN ALIGNMENT: The adoption, implementation and enforcement of the 2016 Standards with local amendments support Strategic Plan Goal D — Continue to Develop a Vibrant Community. Approval of the recommended fee schedule changes aligns with Strategic Plan Goal B — Maintain Financial Stability. OPTIONS CONSIDERED: None. This item is for discussion and direction only. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of adopting the 2016 Standards with the proposed local amendments will be minimal, provided that the recommended changes to Development Services Fee Schedule are also adopted. Department Head Approval Date: 10/03/2016 Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 10/6/2016 Attachments (list in packet assembly order): 1. Fee Justifications on Attachment 1 to Staff Report Building Department FEE COST WORK SHEET NUMBER: Admin Hearing (RES) SERVICE: Permit Processing Fee DESCRIPTION OF SERVICE: Staff time and expenses involved in routing, handling and processing a administrative hearing application, including initial application assistance, collecting the deposit, application processing, inspection, reporting, and recordkeeping. The fee is due and payable at time of application. REFUND POLICY: No refund of this fee is allowed. PROCESS OF COSTING SERVICE: Fee based upon allocation of the costs of personnel, services and supplies. CALCULATION OF FEE TOTAL ALLOWABLE $615.50 PREVIOUS FEE N/A PROPOSED FEE $500.00 Change N/A Fully Burdened Hourly DESCRIPTION QUANITY Rates COST Community Dev Assistant 0.5 $82.00 $41.00 Building Inspector (consultant) 1 $80.00 $80.00 Building Official 2 $124.00 $248.00 Director Of Development Services 0.5 $208.00 $104.00 City Attorney 0.5 $285.00 $142.50 TOTAL ALLOWABLE $615.50 PREVIOUS FEE N/A PROPOSED FEE $500.00 Change N/A Building Department FEE COST WORK SHEET NUMBER: Admin Hearing (COM) SERVICE: Permit Processing Fee DESCRIPTION OF SERVICE: Staff time and expenses involved in routing, handling and processing a administrative hearing application, including initial application assistance, collecting the deposit, application processing, inspection, reporting, and recordkeeping. The fee is due and payable at time of application. REFUND POLICY: No refund of this fee is allowed. PROCESS OF COSTING SERVICE: Fee based upon allocation of the costs of personnel, services and supplies. CALCULATION OF FEE TOTAL ALLOWABLE $1,110.00 PREVIOUS FEE N/A PROPOSED FEE $1,000.00 Change N/A Fully Burdened Hourly DESCRIPTION QUANITY Rates COST Community Dev Assistant 0.5 $82.00 $41.00 Building Inspector (consultant) 1 $80.00 $80.00 Building Official 4 $124.00 $496.00 Director Of Development Services 1 $208.00 $208.00 City Attorney 1 $285.00 $285.00 TOTAL ALLOWABLE $1,110.00 PREVIOUS FEE N/A PROPOSED FEE $1,000.00 Change N/A Building Department FEE COST WORK SHEET NUMBER: Occ. / Use Permit SERVICE: Permit Processing Fee DESCRIPTION OF SERVICE: Staff time and expenses involved in routing, handling and processing a permit application, including initial application assistance, calculating and collecting the deposit, permit issuance and permit reporting and recordkeeping and inspections. This fee also accounts for cordination between Public Safety and Development Serves and the creation of and implementation of a complete new permiting process. The fee is due and payable at time of application. Note: This fee does not include plan check time. REFUND POLICY: No refund of this fee is allowed. PROCESS OF COSTING SERVICE: Fee based upon allocation of the costs of personnel, services and supplies. CALCU LATI 11*111111129 s]z Fully Burdened Hourly QUANITY Rates Community Dev Assistant 0.5 Building Inspector (consultant) 0.5 Building Official 1.5 Public Safety Assistant 0.5 Fire Marshal 1 $82.00 $80.00 $124.00 $93.00 $53.64 TOTAL ALLOWABLE PREVIOUS FEE PROPOSED FEE Change COST $41.00 $40.00 $186.00 $46.50 $53.64 $367.14 $146.00 $350.00 240 Building Department FEE COST WORK SHEET NUMBER: Water Meter Permit SERVICE: Permit Processing Fee DESCRIPTION OF SERVICE: Staff time and expenses involved in routing, handling and processing a permit application, including initial application assistance, calculating and collecting the deposit, permit issuance and permit reporting and recordkeeping and inspections. This fee also includes the purchase and installation of the water meter. The fee is due and payable at time of application. Note: This fee does not include plan check time. REFUND POLICY: No refund of this fee is allowed. PROCESS OF COSTING SERVICE: Fee based upon allocation of the costs of personnel, services and supplies. CALCULATION OF FEE Fully Burdened Hourly DESCRIPTION QUANITY Rates COST Meter Technician 2.5 $23.80 $59.50 Community Dev Assistant 0.5 $82.00 $41.00 Public Work Inspector 0.75 $115.00 $86.25 Supplies 1 $353.00 $353.00 TOTAL ALLOWABLE $539.75 PREVIOUS FEE N/A PROPOSED FEE $500.00 Change N/A Title 24: California Building Code Standards Adoption Including Proposed Local Amendments, Supporting Policies, and Supplemental Fees October 11, 2016 19 -voiANERT P4 `L�`1LIFOR'S1i 62 Building Code Standards Promulgated by the California Building Standards Commission Effective on January 1, 2017 Council may include "local amendments" Proposed Local Amendments a 15.04 - General Provisions and Penalties Refunds 180 days to apply for refund 100% refund or adjustment for any department error 90% refund when application has been processed Fee Collections Allows for the building department to use 1.27 of the municipal code to collect over due fees Concealed Construction Verification Requires compliance with required inspections and local policies ?_QHNERT PAR Establishes Penalties Proposed Local Amendments a 15.04 - General Provisions and Penalties Outstanding Correction Permits or Certifications Notifications and Expired Requires compliance with required inspections and local policies Establishes Penalties Work without Permits Requires compliance with required inspections and local policies Establishes Penalties Proposed Local Amendments a 15.04 - General Provisions and Penalties Notices of Violation Supports Concealed Construction Verification Supports Outstanding Correction Notifications and Expired Permits or Certifications Supports Work without Permits Proposed Local Amendments 15.16 - Electrical Code Main Service Panel Rating Requirements 15.28 - Fire Code Addressing Fire Protection Equipment Notification Requirements Proposed New Policies General Provisions and Penalties 4,k Concealed Construction Verification Sets standard expectations for inspection of work that has been concealed without inspection. Works in conjunction with the penalty for work without permits Works in conjunction with unsafe structures Proposed New Policies General Provisions and Penalties Outstanding Correction Notifications and Expired Permits or Certification Sets separate penalties for residential and all other occupancies Triggers processes for Notification of Violations Effective thirty (30) days after laps of permit Note: permits laps after 180 day of inactivity Works in conjunction with unsafe structures Proposed New Policies General Provisions and Penalties Building Department Board of Appeals Satisfies requirements set by the state Sets a thirty (30) day appeal time frame Sets separate fees for residential and all other occupancies Proposed New Fees ,\ General Provisions and Penalties Work without Permits Double the cost of base plan review and inspection fee Building Department Board of Appeals Requests Residential $500 All Other Occupancies $ 1000 Change of Occupancy or Use Permit All Occupancies $350 Water Meter Permit Residential $500 Next Steps Council Direction on Proposed California Building Code Standards Amendments, Policies, and Fees Council directives will be used to prepare a draft Ordinance and Fee Resolution to be presented at the next Council meeting for consideration of adoption. Questions and Comments DoH NER7 PARk r4 19 _ 62 cA 11FORN1� ITEM NO. 11 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: October 11, 2016 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Mary Grace Pawson, Director of Development Services Agenda Title: Introduction of an Ordinance Approving a Second Amendment to the Development Agreement between the City of Rohnert Park and University District LLC and Vast Oak Properties L.P. Regarding the Construction of Twin Creeks Park and a Potable Water Tank RECOMMENDED ACTION: Introduce an ordinance approving a second amendment to the Amended and Restated Development Agreement between the City of Rohnert Park and University District LLC and Vast Oak Properties L.P. regarding the construction of Twin Creeks Park and a potable water tank. BACKGROUND: The University District Specific Plan Area, one of five specific plan areas designated in the City's General Plan, includes approximately 300 acres of lands owned by five property owners (University District LLC, Vast Oak Properties L.P., Cotati-Rohnert Park Unified School District, Gee, and Creath) in the City of Rohnert Park. In 2006, the University District Specific Plan ("Specific Plan") was approved and associated General Plan amendments were adopted and implemented. Development of the University District Specific Plan Area is referred to hereafter as the "Project". In April 2014, the City Council approved revisions to the adopted Specific Plan, including the Development Standards and Design Guidelines. As part of the approval process, the City Council also approved an Addendum to the Project's Environmental Impact Report and approved the following entitlements: Rescission of Tentative Maps and Development Area Plans approved in 2006; General Plan Amendments; Revised Specific Plan, Development Standards and Design Guidelines; Tentative Map; Tentative Parcel Map; and Development Agreement (DA). The DA executed between the City, Vast Oak Properties L.P., and University District LLC for development of the Vast Oak and UD LLC properties establishes the benefits and commitments connected with the entitlement to and build out of the UDSP Project. The original DA was entered into on July 11, 2006 and the amended and restated DA was entered into on April 22, 2014. The amended and restated DA provides for the requirements of the law and includes special conditions providing for the timely funding of infrastructure as well as on-going maintenance and operation of public facilities in the Project area. The DA has been amended once to modify requirements around the construction of affordable housing. The DA includes specific commitments related to the timing for commencing and completing Twin Creeks Park and the dedication of a water tank site and construction of the water tank. 1 ITEM NO. 11 Exhibit C to the DA is a tabular listing of the timing requirements for all infrastructure including the water tank and Twin Creeks Park. The Developer has commenced construction of the Project and late in 2015 sold portions of the project to three home builders. Together the Developer and the home builders are working to construct the first phase of the Project, which includes 399 market rate single family homes. City staff and Developer have reviewed progress on the Project and are proposing changes to the requirements for completing Twin Creeks Park, dedicating a site for the water tank and commencing and constructing the water tank. These changes are intended to allow for ongoing, efficient development of the Project and to enhance the long-term benefits provided by the Project. PLANNING COMMISSION ACTION: On September 29, 2016, the Planning Commission held a public hearing to consider its recommendation to the City Council on the revisions to the DA. The Planning Commission meeting included a presentation from City staff and an opportunity for public comment. No public comments were received on the proposed amendment. At the conclusion of public hearing, the Planning Commission, by a vote of 4-0-1 (one Planning Commissioner was absent), approved a resolution recommending that the City Council adopt an ordinance approving the amended Development Agreement. The Recommended Actions section of this report reflects the Planning Commission action. PROPOSAL AND ANALYSIS: As currently written, the DA includes the following commitments with respect to Twin Creeks Park and the Water Tank. 1. Construction of Twin Creeks Park shall be commenced prior to the 100th Market Rate Building Permit and completed 12 months after the start of construction or prior to the 300th Market Rate Building Permit. 2. The Developer will sell to the City a 53 acre water tank site (for $10.00) and dedicate to the City a 20 -foot wide easement, across the adjacent property, from the water tank site to Crane Creek Regional Park. 3. The Developer will begin construction of the potable water tank prior to the 200th Market Rate Building Permit and will complete construction prior to the 400th Market Rate Building Permit. The Development Agreement also allows the City to assume responsibility for constructing the potable water tank under certain conditions. City staff and the Developer are proposing the following changes to the Development Agreement. The rationale for each proposed change is discussed in detail below. 1. Twin Creeks Park shall be completed 12 months from the start of construction and the restriction on the 300th Market Rate Building Permit will be removed. 2. The Developer will sell to the City a 128 acre site that includes the 53 acres proposed for the water tank (the price remains $10.00). The requirement for the 20 -foot easement from the water tank site to Crane Creek Regional Park will be removed as it is no longer necessary because the City will have fee title to the entire property. 3. Subject to the receipt of a $5,000,000 deposit in two installments (half due at time of execution of the DA amendment and the other half due by January 17, 2017) from the Developer, the City will assume responsibility for construction of the potable water tank and the restrictions on the 200th and 400th Market Rate Building Permits will be removed. 0 ITEM NO. 11 Twin Creeks Park: The Developer commenced construction of Twin Creeks Park in May 2016 and is on schedule to complete construction before the end of 2016, which is within a year of commencement. The construction is secured by Performance and Labor and Material bonds in favor of the City. The DA amendment proposes to remove the restriction on the 300th Market Rate Building Permit because it no longer provides meaningful leverage to secure completion of Twin Creeks Park and is creating a constraint on the construction of new homes. The removal of the building permit restriction is a benefit to the Developer from the second amendment. Water Tank Site: The 53- acre water tank site described in the Development Agreement is part of a larger 128 -acre site that connects Petaluma Hill Road to Crane Creek Regional Park (see Attachment A). The proposed amendment would result in the Developer selling all of the site, rather than just a portion to City. The 128 acre site is within a priority community separator area. In 2001, shortly after the adoption of its General Plan, the City entered into an agreement with the County of Sonoma to acquire land within the priority community separator area east of Rohnert Park, in order to mitigate the annexation of community separator lands west of Rohnert Park. By acquiring the full 128 acre site, the City is able to more fully complete its obligation to the County under the 2001 agreement. In addition to helping satisfy obligations under the 2001 agreement with the County, the trail to Crane Creek Regional Park is the subject of an approximately $700,000 grant commitment from Sonoma County Agricultural Preservation and Open Space District (Open Space District) to the City, County Regional Parks and Sonoma State University. The acquisition of the larger site allows for construction of a more useable trail between Petaluma Hill Road and Crane Creek Regional Park (see Attachment A). Staff is currently working with the Open Space District, Regional Parks, Sonoma State University and several other County agencies to secure the grant commitment and allow for construction of this new regional amenity. The Developer's dedication of the larger water tank site is a benefit to the City resulting from the second amendment. The Developer's formal offer of dedication is included as Attachment B. Water Tank Construction: As written, the DA allows the City to assume responsibility for construction of the water tank. The proposed second amendment formalizes the City's intent to assume this responsibility in exchange for the Developer completing the design and funding the actual cost of construction. Because the City will assume control of the construction activities, the restrictions on the 200th and 400th Market Rate Building Permits are proposed to be removed. Removing these restrictions will allow for completion of the first phase of the Project and commencement of the second phase of the Project, which is a benefit to the Developer. If the Developer does not perform and provide the design and the funding, the City has the ability to withhold future final maps and call the Performance and Labor and Material Bonds previously provided by the Developer for the water tank. As part of negotiating the proposed second amendment, staff has confirmed that the City's existing water system can reasonably provide service to up to 800 new dwelling units in the University District, before the water tank is needed. This available water system capacity provides reasonable assurance for removing the restrictions on the 200th and 400th Market Rate Building Permits. The DA will retain an existing restriction on the 800th Market Rate Building Permit, which ensures that infrastructure will be available to serve new development. 3 ITEM NO. 11 Summary: The proposed DA amendment is intended to reflect the progress that has been made on the Project to date and provide benefit to both the City and the Developer. Staff believes that the proposed amendment reflects a revised, pragmatic strategy for securing the completion of improvements that benefit both the City and the larger community. The proposed amendment retains the City's ability to exercise its authority, including withholding of future final maps, if the Developer does not complete the revised obligations outlined in the amendment. ENVIRONMENTAL ANALYSIS: Pursuant to the California Environmental Quality Act (CEQA), the City of Rohnert Park, as the lead agency, has previously conducted an environmental review of the Project. The City prepared an EIR to address the potentially significant adverse environmental impacts that may be associated with the planning, construction, or operation of the Project and to identify appropriate and feasible mitigation measures and alternatives that may be adopted to significantly reduce or avoid the impacts identified in the EIR. The City certified the Final EIR on May 23, 2006 and approved an Addendum to the Final EIR on April 8, 2014. The proposed Development Agreement amendment involves no substantial changes in the Project, no substantial changes with respect to the circumstances under which the Project will be undertaken and/or no new information of substantial importance of the kind that would require additional environmental review pursuant to Section 15162 of the CEQA Guidelines. PUBLIC HEARING NOTIFICATION AND INFORMATION: A public hearing notice denoting the time, date and location of this hearing was published in the Community Voice on September 30, 2016 prior to this Council meeting. Property owners within 300 feet of the Project site and interested parties requesting notification were also mailed notices, and notice was posted pursuant to state law. OPTIONS CONSIDERED: Do not introduce the proposed ordinance approving the first amendment to the Development Agreement, and retain the 2014 agreement and its first amendment. This option would likely delay housing construction within the University District (because of building permit restrictions) and would not result in the community benefits that are achieved by acquisition of the 128 acre parcel. This action is not recommended. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of this action is $10.00 which is the City's cost for acquiring the 128 acre property. This cost can be funded from the City's "Per Acre Water" Fee Fund, which is a development impact fee intended to fund water infrastructure for development. Department Head Approval Date: 09/29/2016 City Attorney Approval Date: 09/21/2016 Finance Director Approval Date: NA City Manager Approval Date: 10/03/2016 Attachments (list in packet assembly order): A. Site Map and Proposed Crane Creek Trail Alignment B. Offer of Dedication of the Water Tank Property to the City C. An Ordinance of the City of Rohnert Park, California Approving a Second Amendment to the Development Agreement between the City of Rohnert Park and University District LLC and Vast Oak Properties L.P Regarding the Construction of Twin Creeks Park and a Potable Water Tank D. Second Amendment to the Amended and Restated Development Agreement 2 Brookfield Drooldie#d Residential Tel: 925.743.3000 h: irii; ril.nl 50D La Gonda Way, Sui to 100 Fax: 925.743.1305D Danvillo, CA 94526 www.brooldieldrp.coni September 30, 2016 Ms. Mary Grace Pawson City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 Re: University District LLC ("UD LLC") and City of Rohnert Park ("City") Second Amendment to the Development Agreement ("DA") Offer of Dedication for the 128 Acre Property Dear Mary Grace, As required in Exhibit c —1 of the proposed Second Amendment to the DA, please accept this Offer of Dedication from UD LLC for the 128 acre property (APN 047 —132 — 038 -- 000), located east of Petaluma Hill Road and adjacent to Crane Regional Park, to the City of Rohnert Park. As you know, the Second Amendment to the DA was recommended for City Council approval by the September 29, 2016 Planning Commission and will now go to the City Council for review. Please accept this correspondence as adherence to the requirement of the Second Amendment to the DA that the Offer of Dedication be provided to the City by September 30, 2016. Our understanding is that the Offer of Dedication will be accepted and the property conveyed only upon City Council's approval of the Second Amendment of the DA and the conclusion of the required Appeal Period. Thank you for your time and efforts and please let me know if you require any further information. Sincerely, Kevin Pohlson University District LLC ORDINANCE NO. 900 AN ORDINANCE OF THE CITY OF ROHNERT PARK, CALIFORNIA APPROVING A SECOND AMENDMENT TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND UNIVERSITY DISTRICT LLC AND VAST OAK PROPERTIES L.P. REGARDING THE CONSTRUCTION OF TWIN CREEKS PARK AND A POTABLE WATER TANK WHEREAS, Government Code § 65864, et seq., authorizes the City of Rohnert Park to enter into development agreements which will provide certainty, definition and commitment to developers as well as provide for necessary public improvements required by development; WHEREAS, Vast Oak Properties L.P. and University District LLC (collectively, "Developer") submitted applications to the City of Rohnert Park for a General Plan Amendment, Specific Plan, Tentative Map and rezoning for real property located south of Keiser Avenue, west of Petaluma Hill Road, and north of Rohnert Park Expressway and the property located south of Rohnert Park Expressway, east of J section, and north of Copeland Creek, (the "Property"); WHEREAS, on April 8, 2014, the City Council approved those applications allowing development of the Property, which includes 1,645 residential units, approximately 100,000 square feet of commercial space, and approximately 20 acres of park and open space (the "Project'); WHEREAS, in connection with the Project, Developer and City staff negotiated a development agreement ("Development Agreement") in accordance with the requirements of Government Code § 65864, et seq., and Chapter 17.21, "Development Agreement Procedure," of the Rohnert Park Municipal Code ("RPMC"), for the Property; WHEREAS, on April 8, 2014, the City Council reviewed and approved an Addendum to certified the Final Environmental Impact Report prepared for the Project; and has otherwise carried out all requirements for the Project pursuant to CEQA; WHEREAS, on April 22, 2014, the City Council considered and adopted Ordinance No. 878 approving a Development Agreement between the City of Rohnert Park and Vast Oak Properties L.P. and University District LLC; WHEREAS, on January 12, 2016, the City Council considered and adopted Ordinance No. 894 approving a the first amendment to the Development Agreement between the City of Rohnert Park and Vast Oak Properties L.P. and University District LLC; WHEREAS, the Developer filed Planning Application No. PL2012-048DA Amend proposing a second amendment to the Development Agreement between the City of Rohnert Park and the Developer ("Development Agreement Amendment'), in connection with Specific 1 Ord. 900 Plan for the property located south of Keiser Avenue, west of Petaluma Hill Road, and north of Rohnert Park Expressway and the property located south of Rohnert Park Expressway, east of J section, and north of Copeland Creek; WHEREAS, on September 29, 2016, 2015 the Planning Commission held a public hearing at which time the Planning Commission reviewed the proposed Development Agreement Amendment and recommended approval by the City Council; WHEREAS, pursuant to California State Law and the RPMC, public hearing notices were mailed to all property owners within an area exceeding a three hundred foot radius of the subject property and a public hearing was published for a minimum of 10 days prior to the first public hearing in the Community Voice; WHEREAS, on October 11, 2016 the City Council held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposed Development Agreement Amendment; WHEREAS, the City Council has reviewed and considered the information contained in proposed Development Agreement Amendment. NOW, THEREFORE the City Council of the City of Rohnert Park does ordain as follows: SECTION 1. Findings for Adoption of Development Agreement Amendment The City Council has reviewed Planning Application No. PL2012-048DA Amend and the proposed Development Agreement Amendment and hereby makes the following findings: A. A duly noticed public hearing regarding the proposed Development Agreement Amendment was held by the City Council on October 11, 2016 in conformance with the notice provisions of Government Code §§ 65090 and 65091 and the requirements of the RPMC. B. The Development Agreement Amendment (attached as Exhibit A) is consistent with the General Plan and the University District Specific Plan and would continue to direct the Project's development in an orderly manner that benefits the City. C. Pursuant to RPMC Section 17.21.040, the following factors have been taken into consideration, as applicable, with respect to the Development Agreement Amendment: other pending applications and approved projects; the traffic, parking, public service, visual, and other impacts of the proposed development project upon abutting properties and the surrounding area; ability of the applicant to fulfill public facilities financing plan obligations; the relationship of the project to the city's growth management program; the provisions included, if any, for reservation, dedication, or improvement of land for public purposes or accessible to the public; the type and magnitude of the project's economic effects to the city of Rohnert Park; and the contribution if any toward meeting the city's housing needs. D. The City Council has certified a Final Environmental Impact Report for the 2 Ord. 900 University District Specific Plan, which evaluated the impacts of the Project, including implementation of this ordinance, and adopted associated CEQA Findings, a Statement of Overriding Considerations, and the Mitigation Monitoring and Reporting Program in Resolution No. 2006- 141. Further, an Addendum to the Final Environmental Impact Report was approved in Resolution No. 2014-032. The proposed Development Agreement Amendment involves no substantial changes in the project, substantial changes with respect to the circumstances under which the Project will be undertaken or new information of substantial importance of the kind that would require additional environmental review pursuant to Section 15162 of the CEQA Guidelines. SECTION 2. Adoption of Development Agreement Amendment The City hereby adopts the Development Agreement Amendment in substantially similar form as attached hereto and incorporated herein as Exhibit A. SECTION 3. Compliance with State Law A. The City will act in accordance with the provisions of Government Code §§ 65856(e) and 66006. B. In accordance with Government Code §§ 65868.5, no later than 10 days after the City enters into the Development Agreement Amendment, the City Clerk will record the Development Agreement Amendment with the County Recorder. C. In accordance with Government Code §§ 65865.1 and RPMC Section 17.21.050(A), the City will conduct an annual review of the Development Agreement, as amended by the Development Agreement Amendment, to ensure compliance with the terms. SECTION 4. Actions to Effectuate. The City Manager is hereby authorized and directed to provide written consent and certifications, execute documents and take other actions on behalf of City, which are not expressly and specifically reserved for the City Council, to implement and effectuate the terms of the Development Agreement, as may be amended. SECTION 5. Severability. The City Council hereby declares that every section, paragraph, sentence, clause, and phrase of this ordinance is severable. If any section, paragraph, sentence, clause or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases. SECTION 6. Effective Date. This ordinance shall be in full force and effective 30 days after its adoption, and shall be 3 Ord. 900 published and posted as required by law. This ordinance was introduced by the Council of the City of Rohnert Park on October 11, 2016, and was adopted on October 25, 2016 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: City Clerk APPROVED AS TO FORM: Michelle Marchetta Kenyon, City Attorney Attachment: Exhibit "A' 4 Ord. 900 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928-2486 Attention: City Clerk Space Above This Line Reserved for Recorder's Use Exempt from Recording Fee Per Government Code Section 27383 SECOND AMENDMENT TO DEVELOPMENT AGREEMENT THIS SECOND AMENDMENT TO DEVELOPMENT AGREEMENT ("Second Amendment") is entered into as of the day of , 2016, by and among UNIVERSITY DISTRICT LLC, a Delaware limited liability company ("UD"), VAST OAK PROPERTIES L.P., a California limited partnership ("VO") and the CITY OF ROHNERT PARK, a California municipal corporation ("City"). UD and VO are sometimes collectively referred to herein as "Developer," and City and Developer are sometimes herein referred to as a "Party" and collectively as "Parties." RECITALS A. The Parties have previously entered into that certain Reimbursement Agreement by and among UD, VO and the City as of January 10, 2006 ("Reimbursement Agreement") B. The Parties have previously entered into that certain Amended and Restated Development Agreement by and among UD, VO and the City as of April 22, 2014 and recorded on July 28, 2014, as Instrument No. 2014051817 in the Official Records of Sonoma County ("Original Development Agreement"). C. The Parties entered into a First Amendment to Development Agreement dated as of February 11, 2016 and recorded on January 19, 2016 as Instrument No.2016003747 in the Official Records of Sonoma County, in order to amend Exhibit D regarding the timing of affordable housing obligations (the ""First Amendment'). The Original Development Agreement, as amended by the First Amendment, is referred to herein as the "Development Agreement." D. Developer has entered into a number of Assignment and Assumption Agreements to assign certain rights and obligations under the Development Agreement. Developer has retained, however, all obligations with respect to City dedications and acquisitions, as set forth in Section 4.10 of the Development Agreement and the construction of Twin Creeks Park, as set forth in Section 4.12(A) of the Development Agreement. E. Concurrent with the approval of Vast Oaks Phase 1-A through 1-D Final Maps, OAK #4822-1317-6631 v5 1 the Developer has posted Performance and Labor and Materials bonds in the amount of Two Million Four Hundred Sixty Four Thousand Ninety Five Dollars and No Cents ($2,464,095.00) for the construction of Twin Creeks Park and Three Million Five Hundred Twenty Six Thousand Dollars and No Cents ($3,526,000) for the construction of a potable water tank. F. The Parties now desire to amend the Development Agreement a second time to, among other things: (1) modify the terms regarding the construction of the water tank to provide that the Developer will fund and the City will construct the water tank; (2) provide for the transfer of the 128 -acre Water Tank Property to the City; (3) remove Developer's obligations with respect to the Crane Creek Regional Park Easement; and (4) remove building permit restrictions associated with the completion of Twin Creeks Park, which is under construction. AGREEMENT NOW, THEREFORE, in consideration of the promises, covenants and provisions set forth herein, the receipt and adequacy of which is hereby acknowledged, the Parties agree as follows: 1. Defined Terms. All capitalized terms used and not otherwise defined in the Second Amendment shall have the same meaning in this Second Amendment as in the Development Agreement. 2. Amendment of Section 4.10. Section 4.10 of the Development Agreement is hereby deleted in its entirety and replaced with the following: "Section 4.10 City Dedication and Acquisition Parcels. A. Water Tank. Developer shall bear all costs and expenses, including staff, consultant, and attorney time, directly or indirectly incurred or payable by City in connection with the permitting, design, construction and installation of an approximately eight hundred thirty three thousand (833,000) gallon water tank (the "Water Tank") and supporting pipeline infrastructure to serve those uses delineated in Specific Plan (collectively, the "Water Tank Costs"). City may select and retain third -party professionals, consultants and attorneys of its choosing to perform the Water Tank Costs work. The City's estimated Water Tank Costs as of the Effective Date are $ (1) Concurrently with Developer's execution of the Second Amendment, Developer shall deposit with City the sum of Two Million Five Hundred Thousand Dollars ($2,500,000.00) in cash or other immediately available funds (the First Installment"). Developer shall deposit with the City the sum of Two Million Five Hundred Thousand Dollars ($2,500,000) no later than January 17, 2017 (the "Second Installment"). Collectively the First Installment and Second Installments are the "Deposit". City may maintain the Deposit in an interest-bearing account, with interest to accrue toward the Water Tank Costs. The Deposit plus any accrued interest shall be referred to as the "Original Deposit Amount." OAK #4822-1317-6631 v5 2 (2) Until the City opens bids for the Water Tank project, the Developer shall continue to fund all design, permitting, environmental review, technical review and City administrative costs in accordance with the terms of the Reimbursement Agreement. (3) After the City opens bids for the Water Tank project, provided City intends to or has awarded a construction contract for the Water Tank in its sole discretion, City or Developer shall adjust the Original Deposit Amount to equal the dollar amount of the awarded construction contract together with any costs not covered under the Reimbursement Agreement and anticipated future costs including, permitting and mitigation conditions, construction phase engineering and management and City administrative costs and a 25 percent contingency (the "Adjusted Deposit Amount"). If the Adjusted Deposit Amount is greater than the Original Deposit Amount, Developer shall deposit the difference with City in cash or other immediately available funds within ten calendar days of City's written request. If the Original Deposit Amount is greater than the Adjusted Deposit Amount, the City shall retain the Original Deposit Amount, and draw down upon the Original Deposit Amount to fund construction related costs as further described in Section 4.10.A(5) below. The amount held by the City after any adjustments made pursuant to this Section 4.10.A(3) shall be referred to as the "Deposit Amount." (4) In the event that the City determines, in its reasonable discretion, that the actual Water Tank Costs will exceed the Deposit Amount, Developer shall fund the estimated amount of difference by depositing such amount with City in cash or other immediately available funds within 30 calendar days of City's written request therefor and such additional deposit shall accrue to the Deposit Amount. (5) The City is authorized to pay or deduct from the Deposit Amount all bills, invoices or demands for payment of Water Tank Costs. City shall provide Developer with an accounting of funds paid from the Deposit Amount. Within 90 days after the City's recordation of a Notice of Completion for the final construction contract and/or any contract for mitigation or monitoring work related to the Water Tank, City shall reimburse Developer any remaining amount of the Deposit Amount. (6) Developer acknowledges that its timely funding of the Water Tank Costs is necessary to ensure that the Water Tank can be installed by such time as the City's Director of Public Safety or his or her designee, determines the tank is necessary to provide adequate fire flow to the Project, or portion thereof under construction. Developer acknowledges and agrees that no Final Map, beyond the Final Maps approved for Vast Oaks Phases IA through 1D, will be approved by the City until such time as the Parties have closed escrow for City's acquisition or acceptance of the Water Tank Property from Developer as provided in Section 4.10.13, below and received funding for the Water Tank as described in Section 4.10.A (1) above. Developer also acknowledges and agrees OAK #4822-1317-6631 v5 3 that if it does not comply with the funding requirements described in Section 4.10.A (1) above, such failure shall be deemed a breach of the Agreement and, among other remedies available to City, City may hold the financial institution(s) that provided the Developer's Labor and Materials and Performance bonds liable to complete construction of the Water Tank. Concurrently with execution of the Second Amendment, Developer shall provide City updated bonds or other evidence satisfactory to City that Developer's bonds cover the requirements set forth in this Section 4.10.A. Provided Developer meets its funding obligations under this Section 4.10.A, and subject to enforced delays as provided in Section 9.06, City shall diligently pursue permitting, design, construction and installation of the Water Tank. B. Transfer of Property for Water Tank (1) In consideration for City's payment of the Water Tank Property acquisition price referenced below, City's agreements hereunder and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Developer shall transfer, and City shall acquire, a fee interest in and to the approximately one hundred and twenty eight (128.0) acre Water Tank Site (the "Water Tank Property"). The Parties agree that the acquisition price for the Water Tank Property shall be Ten Dollars ($10) and that such acquisition price, together with the benefits to Developer provided under this Amended and Restated Agreement, represents the fair market value of the Water Tank Property. (2) The Parties acknowledge that the acquisition of the Water Tank Property by City pursuant to this Section 4.10 is anticipated to be made in lieu of condemnation by City. The Parties intend by this Amended and Restated Agreement to provide for full and complete compensation to Developer for the Water Tank Property and all other costs, including but not limited to severance damages. The Parties acknowledge that because the City may exercise the power of eminent domain to acquire, Developer is compelled to sell; and because City requires the Water Tank Property for a public project, City is compelled to buy. As such the acquisition and acceptance of the Water Tank Property is an involuntary conversion of the Water Tank Property from private to public use. Both Developer and City recognize the expense, time, effort and risk to both Developer and City in resolving a dispute over compensation for the Water Tank Property by eminent domain litigation; and the compensation set forth herein is in compromise arrived at by negotiation and settlement, in lieu of and in avoidance of such litigation. (3) The closing of the Water Tank Property transfer and acquisition will take place through an escrow established with a title company selected by City. The closing shall occur as soon as practicable on a date mutually acceptable to the Parties, but in any event no later than December 31, 2016. Developer shall cause the Water Tank Property to be conveyed to City free and clear of all recorded and unrecorded non -monetary liens, encumbrances, OAK #4822-1317-6631 v5 4 easements, leases, covenants, conditions, restrictions, and other exceptions to or defects in title, excepting only the lien for current, non -delinquent property taxes and the Williamson Act Contract on the Water Tank Property. Developer shall pay all costs required to place title in the condition described herein and shall convey the Water Tank Property to City by a standard title company form grant deed or offer to dedicate, except that the deed or offer shall recite that the transfer is in lieu of acquisition by eminent domain. All escrow charges and recording fees shall be borne by Developer. City shall pay the cost of its owner's policy of title insurance. (4) Escrow agent shall pay and charge Developer for that portion of current property taxes and assessments and any penalties and interest thereon allocable to the period prior to the close of escrow. The portion of current property taxes which would otherwise be allocable to the period after the close of escrow shall not be allocated, as City is exempt from payment of property taxes. Developer shall have the sole right, after close of escrow, to apply to the Sonoma County Tax Collector for refund of any excess property taxes which have been paid by Developer with respect to the Water Tank Property. (5) The obligation of the City to complete the transfer of the Water Tank Property shall be subject to the satisfaction, or written waiver by City, of the following conditions: (i) Developer shall deliver through escrow an executed, acknowledged and recordable grant deed or offer to dedicate sufficient to convey fee title to the City as set forth in this subsection 4.10.13; (ii) Developer shall deliver through escrow a non -foreign transferor declaration duly executed and in a form reasonably acceptable to escrow agent; (iii) a title company reasonably acceptable to City shall be prepared to deliver to City an ALTA standard or, at City's election, an extended coverage owner's policy of title insurance showing fee title to the Water Tank Property vested in City in the condition described in this subsection 4.10.B with insurance coverage in the amount of the fair market value of the Water Tank Property as reasonably determined by City; and (iv) City shall have approved the soils and environmental condition of the Water Tank Property. C. Intentionally omitted. D. No Additional Purchase Price. Developer's funding of construction of the water tank and transfer of the Water Tank Property to City shall be in consideration of City's performance of its obligations set forth in this Agreement, and neither City nor City's designee shall be required to pay any additional fee or purchase price in connection therewith (other than City's payment of the Water Tank Property purchase price referenced in subsection 4.10.13 above), nor shall Developer be entitled to any PFFP Fee credits." 3. Amendment to Exhibit C. Exhibit C of the Development Agreement is hereby deleted in its entirety and replaced with Exhibit C-1, attached hereto and incorporated herein by this reference. OAK #4822-1317-6631 v5 5 4. Amendment to Exhibit E. Exhibit E of the Development Agreement is hereby deleted in its entirety and replaced with Exhibit E-1, attached hereto and incorporated herein by this reference. 5. Deletion of Exhibit F. Exhibit F of the Development Agreement, the Crane Creek Trail Easement Area Diagram and Legal Description, is hereby deleted in its entirety. 6. Effect of Second Amendment. Except to the extent the Development Agreement is modified by this Second Amendment, the remaining terms and provisions of the Development Agreement shall remain unmodified and in full force and effect. This Second Amendment is hereby deemed incorporated into the Development Agreement and the terms and provisions herein shall be read as if included in the Original Development Agreement as amended by the First Amendment. In the event of a conflict between the terms of the Original Development Agreement or First Amendment and the terms of this Second Amendment, the terms of this Second Amendment shall prevail. 7. Counterparts. This Second Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Second Amendment. 8. Recordation of Second Amendment to Development Agreement. The City Clerk shall record an executed copy of this Second Amendment in the Official Records of the County of Sonoma. [SIGNATURES ARE ON FOLLOWING PAGE] OAK #4822-1317-6631 v5 6 IN WITNESS WHEREOF, this Second Amendment has been entered into by and between Developer and City as of the day and year first above written. Approved as to Form: Michelle Marchetta Kenyon, City Attorney Attest: JoAnne Buergler, City Clerk CITY: City of Rohnert Park, a California municipal corporation M. Darrin Jenkins, City Manager DEVELOPER: UNIVERSITY DISTRICT LLC, a Delaware limited liability company By: Name: Title: VAST OAK PROPERTIES L.P., a California limited partnership By: Name: Title: OAK #4822-1317-6631 v5 7 NOTARY ACKNOWLEDGMENTS A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) ss County of ) On , before me, , (Name of Notary) notary public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Notary Signature) Acknowledgment OAK #4822-1317-6631 v5 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) ss County of ) On , before me, , (Name of Notary) notary public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Notary Signature) Acknowledgment OAK #4822-1317-6631 v5 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) ss County of ) On , before me, , (Name of Notary) notary public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Notary Signature) Acknowledgment OAK #4822-1317-6631 v5 Exhibit C -I Dedications, Improvements and Facilities Schedule Exhibit E-1 OAK #4822-1317-6631 v5 Bonding/Construction/ Dedications, Improvements, and Facilities Offer of Dedication Construction Completed Roadway Improvements (Section 4.09) Rohnert Park Expressway (Section 4.09A) Phase 1— North Side (Snyder to PH R) Bond with 1st Final Map; 12 Months after start of construction started prior construction, OR 18 months if to 25th Market Rate (MR) started during rainy season. Building Permit Connections provided to interior streets prior to occupancy of any unit Phase 2 — South Side (Snyder to PH R) Bond with Final Map that 12 Months after start of creates 800th Single- construction, OR 18 months if Family Lot; construction started after rainy season started prior to 800th MR Building Permit Keiser Avenue (Section 4.09B) Phase 1 - Snyder to West Side of Oak Bond with 1st Final Map in 12 Months after start of Grove Park Vast Oak North; construction, OR Occupancy construction started prior of Any MR Unit in Vast Oak to 1st MR Building Permit North in Vast Oak North Phase 2 - West Side of Oak Grove Park to Bond with Final Map that 12 Months after start of Petaluma Hill Road Creates 100th MR Single- construction Family Lot in Vast Oak North; construction started at completion of Keiser Phase 1 OR 100th MR Building Permit in Vast Oak North Other Improvements Potable Water Tank (Section 4.10) Water Tank Property (128 Acres) Offered By September 30, 2016 N/A For Dedication Water Tank Property (128 Acres) Closes Prior to December 31, N/A Escrow 2016 Construction Completed Bond with Final Map that N/A Creates 200th Single - Family Lot Exhibit E-1 OAK #4822-1317-6631 v5 Exhibit C-2 OAK #4822-1317-6631 v5 Bonding/Construction/ Dedications, Improvements, and Facilities Offer of Dedication Construction Completed Parks (Section 4.11) Twin Creek Park - Dedication Dedication on First Final N/A Map Twin Creek Park - Sheet Graded and Bond with First Final Map; Prior to 100th MR Building Stubbed Utilities construction started prior Permit to 50th MR Building Permit Twin Creek Park - Improvement Bond with Final Map that 12 Months After Start of Creates 100th Single- Construction Family Lot; construction started prior to 100th MR Building Permit Oak Grove Park - Dedication Dedication on First Final N/A Map in Vast Oak North Oak Grove Park - Perimeter Road Bond with First Final Map Prior to 100th MR Building in Vast Oak North; Permit in Vast Oak North construction started prior to 50th MR Building Permit in Vast Oak North Oak Grove Park - Improvements Bond with Final Map that 12 Months after start of creates 100th Single- construction OR prior to Family Lot in Vast Oak 150th MR Building Permit in North; construction Vast Oak North started prior to 100th MR Building Permit in Vast Oak North Pedestrian Bridges (Section 4.08 -C) Pedestrian Bridge at Hinebaugh Creek Bond with Final Map that 12 Months after start of creates 100th MR Lot in construction OR prior to Vast Oak North; 150th MR Building Permit in construction started prior Vast Oak North to 100th MR Building Permit in Vast Oak North Pedestrian Bridge at Copeland Creek Bond with First Final Map 12 Months after start of (Connecting UDLLC to Rancho Cotate High in UDLLC; construction construction School) started prior to 100th UDLLC MR Building Permit Exhibit C-2 OAK #4822-1317-6631 v5 Notes: 1) Crosstown Water Transmission Main to be funded by PFFP Fund, built by City 2) Eastside Trunk Sewer North Reach/ Snyder Lane Widening (Southwest Boulevard to Medical Center Drive) to be funded by Developer, built by City 3) Eastside Trunk Sewer Phases 1 and 2 to be funded by PFFP Fund, built by City 4) Potable Water Tank to be funded by Developer, built by City 5) Developer Pays 25% of PFFP Fees in Cash (75% PFFP Credit for Improvements Allowed) Exhibit C-3 OAK #4822-1317-6631 v5 Bonding/Construction/ Dedications, Improvements, and Facilities Offer of Dedication Construction Completed Vehicular and Roadway Bridge/ Public Roadway (Section 4.09C) Kerry Road Vehicle Pedestrian Bridge at Bond with First Final Map 12 Months After Start of Hinebaugh Creek in Vast Oak North; Construction OR Prior to construction started prior Occupancy of Any Unit in Vast to 1st Building Permit in Oak North Vast Oak North Kerry Road Extension from Hinebaugh Bond with First Final Map 12 Months After Start of Creek to Keiser Avenue in Vast Oak North; Construction Or Prior to Construction Started Prior Occupancy of Any MR Unit in to 1st MR Building Permit Vast Oak North in Vast Oak North Notes: 1) Crosstown Water Transmission Main to be funded by PFFP Fund, built by City 2) Eastside Trunk Sewer North Reach/ Snyder Lane Widening (Southwest Boulevard to Medical Center Drive) to be funded by Developer, built by City 3) Eastside Trunk Sewer Phases 1 and 2 to be funded by PFFP Fund, built by City 4) Potable Water Tank to be funded by Developer, built by City 5) Developer Pays 25% of PFFP Fees in Cash (75% PFFP Credit for Improvements Allowed) Exhibit C-3 OAK #4822-1317-6631 v5 Ilibi : - PAGE 2 OF 2 tea:; 1MP5ojV Er AL �? I t� siq i:f _ � tq Si+c DDC # 2019-105916 I `:.c� APN 047-132-oto'* �j! 01 < I c149,79'0014140 F J 9s9.'20'4 g}'T80.0''P,0.B, 206 96 Fw, LEGEND NOD°0W6f"w 1703,571 s" 3 J SANGM CONO GENEV 77ONS N80066'41% DOC 0 7998-05451" AFN o47 - f Q,14 1 4 'F Cl i Cr! 1 El�i�F �I } ---• - BOUNDARY OF DESCRIPTION — EXISTING PROPERTY LINE P'O,C POINT OF COMMENCEMENT P,O.B. POINT OF BEGINNING FOUND 3" BRASS DISK DOC # DOCUMENT NUMBER 0 500 1000 2000 SCALE;1 "=1000' PLAT TO ACCOMPANY LEGAL DESCRIPTION FOR UNIVERSITY DISTRICT LLC DOC # 2016-022705 AIIN 047-132-038 CITY OF RONNERT PARK MIPORWA MACKAY & SOMPS %4P,IF;URS PLANNCRV SUIT"iWAS 5141© ER�� l�N Glt, FCESAraK)?T, '„ Oa5l.! ;9c5jE25-Oi90 DRAWN DA7[ c3C SLE J013 NO. _ - — -- -- ME3 SEPT, D! 6 i'�- lCCC' I i 953y.0! VMMO 91912016 1 1"I'M Exhibit E- 1 of'2 DESCRWTION REAL llROPEWrYjN'M, UNIZqCORPORATED ARBA OFTBB COUNTY OF, SONOMA, SWATH OFCALIFORMA, DEXIURM AS FOLLOWS: LYING WITBMTHE C(YrA'll RAM(3to, COtAITY OFSONOMA,X.MIS OFCALIFOI(NIA ANTI14,MG, A PORTION Oj?'rjMj SXjD j-jAND8 01' MI )MURON SAID PARTICULARLY DESCRIBED AS FOLLOWS, M ARKING THE CE!qTpgLM OF, -JD 11CSSCo, V UALWA, JIff.J., W)AT) A',1'liN0lNM,*R'S, STATION 232-1-27. 14 AND RHINQ A POINT ON I t)" Aldi) I I,' SONOMA CouNIT "ps, luoUlk/Iffol-I A T'RRA&&nlsk'k�w 14NC V 8 , A , -`,r;TJ,f UNCE S OUTH 89o03r5 V VASI 7; 1703. a°j j,,' � TUTENcli Nawhi M" 19157" RAS`', 13,01,01 F-ro T, °i NOIMT 02'1:291 44" EAV,, 149,79 Tuml, TO -nu", Nown'JERLY I. OF AID 7,EVqj-)3, -1,1f j,7,N(`E ALO1j(l SAID NC)Wllfffsl�Gv LINETI-M FOLLOWING THREE COURSES; SObTff 3'10 304 1Gp. LAST, 477 97 Vrtfit: N oRift FEET; SOUTH R -l'.30'1 6" RATl, 4911 BART 463.32 FL 001, (It! TOTIM. T,,ASTRsRT,.V Lffl-e OF SAID LANDS; UMNCE ALONG SAID EASTERLY LINE -TJ-W-FoLLOWJN` G TWO COURSE.& SOUTH 32" 13'32" RMT� U& 11 FEUT;SOU'lli 10 1.6',16" 13AST, iI Sou,1,111431,y LIN; 01? NAM ALONG SAI68MTTJlF',Rf,",Y LIME Tt I I . LZ FOLLOW I NO, FouR couwsfiskowl-11 59" WEST, 2307,5 ilil3r, r,sn", 06" vms�r, t035.11 SSOUTH00- 18' ols"Wri'. 1295,fai q�f l�',.r;,kO',RTfT 89' 56'20 WIJST, 260(,11 FEBTTO TJIF FASTBRLY LINE QF PLUALIRVIA HILL RQAD�� TPENCE ALONGSAJD'EASTEJkLy LfNF GFRE-IAMMA HILI, ROAD NORMI 00'01'44" WEST, 983,12 poIN,r OF DEGINNIN01 'J' N. 047-1? j 2- 0.38-00o University District Development Agreement Proposed Second Amendment October 11, 2016 19 ®iiNERT P4 `LALIFORN1� 62 Proposed Second Amendment Developer dedicates 128 acres east of Petaluma Hill Road to the City Developer provides upfront funding for construction of potable water tank City assumes responsibility for constructing the potable water tank Restrictions on 200t" and 400t" building permit, related to water tank construction, are removed Restriction on 300t" building permit, related to Twin Creels Park construction, is removed SHEET 1 OF UNIVERSITY DISTRICT BOUNDARY , CITY OF RDHNERT PARK CALIFORNIA i MACKAY & SOMPS Fo FLEASANTONrs cc o I-60D a`06-09-2016 19539 -OD WC€ SCNL wr •q9 NO. SCENIC LEGEND GRPUSo cDRRIooR _ WELANDS ■ ■ VAST OAK-UOLLC BOUNDARY LAWRENCE E JONES MIDDLE SCHOOL 0 300 600 1200 SCALE: 1"=600' HTNFRAI_II f:RFFK _ v Twin c REDWOOD PARK ESTATES Cr2@ SCENIC s CORRIDOR Park GROSSI ANDERSON z WELANDS DIOAL CNTER - 48 WETLANDS (JDLLC) --r CRANE GREEK REGIONAL PARK OAK VIEW 77711 -:. fif TERRACE APARTMENTS H� ?"€ -PHAK EXFI+L "" — rp�h- ,- ANDERSON ANDERSON 43 ANDERSON ' J -SECTION U D LLCGREEN {SIBLINGS) 1 - - MUSIC CENTER 1.����--------- � [[�SON... COPELAND CREEK AND l 4 — — — COTATE HIGH -' - - 75 r,—RANCHO SCHOOL SONOMA STATE..,: UNIVERSITY Fr. ANDERSON 53 WATER TANK J REGIONAL DETENTION BASIN Requested Action Introduce Ordinance Approving the Second Amendment to the Development Agreement