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2016/12/13 City Council Agenda PacketMission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, December 13, 2016 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpciiy.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. City of Rohnert Park Joint Regular Meeting Agenda December 13, 2016 for City Council/RPFA/CDC Successor Agency Page 2 of 4 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Ahanotu _ Callinan Stafford _ Mackenzie _ Belforte —) 2. PLEDGE OF ALLEGIANCE Led by Ellen Giunchigliani's 1 St/2nd grade class from University Elementary at La Fiesta with Introductory Rohnert Park Song 3. PRESENTATIONS 4. DEPARTMENT HEAD BRIEFING 5. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that azenda item. 6. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, November 22, 2016 2. City Council Special Meeting, December 7, 2016 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated December 13, 2016 2. Successor Agency to the CDC Bills/Demands for Payment dated December 13, 2016 3. RPFA- Cash Report for Month Ending October 2016 4. Housing Successor Agency- Cash Report for Month Ending October 2016 5. Successor Agency- Cash Report for Month Ending October 2016 6. City- Cash Report for Month Ending October 2016 C. City Council Resolutions for Adoption: 1. 2016-113 Accepting the Development Impact Fee Report for Fiscal Year July 1, 2015 through June 30, 2016 2. 2016-114 Endorsing the Redwood Drive and Commerce Boulevard Sidewalk Ramp ADA Upgrades Project for Submittal of an Application for FY 2017-18 Community Development Block Grant Funding 3. 2016-115 Amending the City Council Protocols City of Rohnert Park Joint Regular Meeting Agenda December 13, 2016 for City Council/RPFA/CDC Successor Agency Page 3 of 4 4. 2016-116 Accepting the Rohnert Park Expressway Phase 1 and Phase 2 Utility Improvements and Directing Related Actions D. Authorize the City Manager To Execute a Letter of Support for Sonoma County's Initiation of a Railroad Quiet Zone E. Approve a Letter Requesting Revisions to Sonoma County's Proposed Cannabis Regulations and Authorize the Mayor to Sign F. Formation of a Council Ad -Hoc Committee to Review City Commission, Committee, and Board Member Terms of Office Council MotionNote 7. CEREMONY FOR INSTALLATION OF OFFICERS FOR THE YEAR 2017 A. Installation of Councilmembers Elect 1. Certificates of Appointment as if Elected 2. Administration of Oaths of Office B. Reflections 2016 1. Year's Highlights (slide show) 2. Councilmembers' Comments 3. Mayor's Comments C. Presentation to Mayor Gina Belforte for 2016 Year as Mayor D. Installation of Mayor Mackenzie and Vice Mayor Stafford for 2017 E. Vision 2017 1. Mayor's Comments 2. Councilmembers' Comments 8. ADJOURNMENT REFRESHMENTS FOLLOWING THE CITY COUNCIL MEETING City of Rohnert Park Joint Regular Meeting Agenda December 13, 2016 for City Council/RPFA/CDCSuccessor Agency Page 4 of 4 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the December 13, 2016, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on December 8, 2016, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.ri)city.org, Executed this 8' day of December, 2016, at Rohnert Park, California. Caitlin Saldanha, Deputy City Clerk CITY COUNCIL SPEAKER CARD Date: 12 j � J b Agenda item #: C C M Yi7e'Y1 T Name: 1? �� 11 5 -1 fl A m Qr E2 rAtn 1111 i Ca [ t 51�74ES� Address: Phone: Topic: Brief Summary of Comments: IS G O V See Reverse CITY COU NCIL SPEAKER CARD Date: l I I Agenda (tern #: Name: V.,- Address: �Address: To Pic: 1n I, G Yl G Brief Summary of Comments: A t V- -E R, ►•V.`f tea til G See Reverse CITY COUNCIL SPEAKER CART] Date: — Agenda Item #:yj ` 1 C Name:,,+" Address: Phone: Topic: f Brief Summary of Comments: Y �014NeRT AA�k MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, November 22, 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California Item No. 6A1 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the joint regular meeting to order at 5:00 pm, the notice for which being legally noticed on November 17, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor (arrived 5:02 pm) Pam Stafford, Councilmember Joseph T. Callinan, Councilmember Amy O. Ahanotu, Councilmember Absent: None Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney Marchetta-Kenyon, Finance Director Howze, Development Services Director Pawson, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Human Resources Director Perrault, Community Services Supervisor Herman, Fire Marshal Thompson, Senior Engineering Technician Marin, Public Works Management Analyst Labourdette, and City Clerk Buergler. 2. PLEDGE OF ALLEGIANCE Led by Devan Laguinto, Monte Vista Elementary School. Vice Mayor Mackenzie arrived 5:02 pm. 3. PRESENTATIONS Stormwater Education and Outreach Program Presented by Gretchen Schubeck, Daily Acts Associate Director. 4. DEPARTMENT HEAD BRIEFING A. Community Services: November 25th -26th Arts & Crafts Faire Update. Community Services Supervisor Herman provided the update. City of Rohnert Park Joint Regular Meeting Minutes November 22, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 2 of 8 5. PUBLIC COMMENTS Bill Petrie asked the City to convert two (2) tennis courts into eight (8) pickle ball courts. ACTION: City Council directed staff to find out if the matter has been heard by the Parks & Recreation Commission and report back to Council. Lawrence Esparza spoke regarding the proposed sale of the Rancho Verde Mobile Home Park and encouraged City Council to protect the park tenants. Ruth Hansell spoke regarding the pending sale of Rancho Verde Mobile Home Park and encouraged City Council to preserve their homes. She asked if a "threat of condemnation" would lead to the sale of the park to another mobile home park owner. ACTION: City Council directed staff to contact Ms. Hansell regarding her inquiry. 6. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, November 8, 2016 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated November 22, 2016 2. Successor Agency to the CDC Bills/Demands for Payment dated November 22, 2016 C. City Council Resolution for Adoption: 1. 2016-110 Approving a Six -Month Extension of Temporary Debris Box and Roll - Off Collection Services Franchise Agreements with Rohnert Park Disposal, Inc. and Industrial Carting and Authorizing the City Manager to Send Notices of Intent to Extend Agreements 2. 2016-111 Approving a Third Amendment to the Agreement for Purchase and Sale Between the City and Stadium RP Development Partners, LLC, Regarding the Sale of the Property Known As Stadium Lands D. Ordinance for Adoption: 1. No. 901 An Ordinance of the City Council of Rohnert Park, California, Amending Chapter 17.10 (Development Standards) of the Zoning Ordinance to Adopt Development Standards for the Priority Development Area Plan 2. No. 902 An Ordinance of the City of Rohnert Park Adopting the 2016 California Building Standards Code by Reference, as Amended to Reflect Local Conditions, and Repealing Chapters 15.04 Through 15.30 and 15.36 of Title 15 "Buildings and Construction" of the Rohnert Park Municipal Code and Adding Section 15.04 (General Provisions and Penalties), 15.08 (Building Code), 15.12 (Residential Code), 15.16 (Electrical Code), 15.18 (Mechanical Code) 15.20 (Plumbing Code), 15.22 (Energy Code) 15.24 (Existing Building Code), 15.26 (Green Building Standards Code) 15.28 (Fire Code), and 15.30 (Administrative Citations for Fireworks) to Title 15 "Buildings and Construction" of the Rohnert Park Municipal Code E. Approval of Cancellation of Regular City Council Meeting Scheduled for December 27, 2016 Due to the Holiday Season City of Rohnert Park Joint Regular Meeting Minutes November 22, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 3 of 8 F. City Council Confirmation of Mayor Belforte's Nomination of Paul Libeu for Appointment as the City's Representative to the Marin/Sonoma Mosquito & Vector Control District for a Four -Year Term Expiring December 31, 2020 ACTION: Moved/seconded (Callinan/Ahanotu) to approve the Consent Calendar. Motion carried by the following unanimous 5-0 Roll Call Vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. 7. Discussion and Direction on Partnering with the County of Sonoma on Railroad Quiet Zones that Include the City of Rohnert Park Development Services Director Pawson and Senior Engineering Technician Marin presented the item. Recommended Action(s): Direct staff to partner with the County of Sonoma on quiet zones that include the City of Rohnert Park and take follow up actions necessary to fund the effort. Public Comment in support of quiet zones: Barbara Daw, Mark King, Christine Gareis, and Jody Hayes. Public Comment: Chris Davies. ACTION: By Consensus (none opposed), City Council supported the Recommended Action. 8. Discussion and Direction on Proposed Community Center Digital Sign Design and Use Policy Director of Public Works and Community Services McArthur and Public Works Management Analyst Labourdette presented the item. Recommended Action(s): Provide direction to staff on proposals for the Community Center digital sign in regards to options for new sign design, options for new sign frame and monument sign design, and use policy. Public Comment: Tom Jackson, Veale Outdoor Advertising. ACTION: By Consensus (none opposed), City Council selected the current proposed digital sign option. Digital Sign Frame Options ACTION: By Consensus (Ahanotu opposed), City Council directed staff to include Spreckels Performing Arts Center on one side, Community Center on the other side, and the sports center logo in the middle. ACTION: By Consensus (none opposed), City Council selected the primary colors. City of Rohnert Park Joint Regular Meeting Minutes November 22, 2016 for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 8 Community Center Complex — Monument Sign Options ACTION: By Consensus (none opposed), City Council chose sign example option A (the first option on the slide) and to delay the project until funding is available. Use Policy ACTION: By Consensus (none opposed), City Council directed staff to develop a policy, supports limitation of use by outside organizations (local non -profits), supports establishing fees for promoting events by local non -profits, and supports establishing fees for renters of the Community Center or PAC to promote events open to community members. Staff will bring the policy back for adoption. 9. Selection of City Council Officers for 2017 - Consideration of Nomination and Selection of Mayor and Vice Mayor Recommended Action(s): Select the Mayor and Vice Mayor for one (1) year terms for installation at the December 13, 2016 City Council Meeting. A. Selection of Mayor B. Selection of Mayor Pro Tempore (Vice Mayor) Public Comment: None. ACTION: Mayor Belforte nominated Vice Mayor Mackenzie for Mayor and Councilmember Callinan nominated Councilmember Stafford for Vice Mayor, seconded by Councilmember Ahanotu, for one (1) year terms for installation at the December 13, 2016 City Council Meeting. Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. 10. PUBLIC HEARING (NO EARLIER THAN 6PM — Noticed on 11/11/2016 and 11/18/2016) Consideration of a Resolution Establishing and Setting a Schedule for Water Capacity Charges Under the Mitigation Fee Act (Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3) Development Services Director Pawson presented the item. Recommended Action(s): Approve Resolution Establishing and Setting a Schedule for Water Capacity Charges under the Mitigation Fee Act. Hearing Opened 8:14 pm Public Comment: None. Hearing Closed 8:14 pm ACTION: Moved/seconded (Stafford/Ahanotu) to approve Resolution 2016-112 Establishing and Setting a Schedule for Water Capacity Charges Under the Mitigation Fee Act. City of Rohnert Park Joint Regular Meeting Minutes November 22, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 5 of 8 Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. 11. Discussion and Direction of a Potential Update of the City Council Protocols (the Established Procedural Rules for the Conduct of City Council Meetings and Council Business) City Clerk Buergler presented the item. Recommended Action(s): Council to discuss potential amendments to the City Council Protocols (Protocols) and provide direction to amend the Protocols and bring back for adoption by resolution. Public Comment: None. ACTION: By Consensus (none opposed), City Council directed staff to update section VII.D by adding to the list of `significant public safety incidents' bomb, terrorist threat, or person/child hit in a crosswalk and add notification by phone call or text message. ACTION: By Consensus (none opposed), City Council directed staff to establish the rotation order by seniority. ACTION: By Consensus (none opposed), City Council supported staff's recommendation to clarify section XI.A(6). 12. CITY COMMISSION, COMMITTEE, AND BOARD APPOINTMENTS Mayor Belforte requested the creation of a Council ad hoc committee to review City commission, committee, and board member terms of office. ACTION: By Consensus (none opposed), City Council supported the creation of a Council ad hoc committee to review City commission, committee, and board member terms of office. A. Report of Appointments to City Commissions, Committees, and Boards — Terms Expiring December 31, 2018 Recommended Action(s): Acceptance of Report of Appointments to City Commissions, Committees, and Boards for terms expiring December 31, 2018. Bicycle and Pedestrian Advisory Committee APPOINTEE ACTION APPOINTED BY Terry Gault Reappointment Gina Belforte Katherine Musick Reappointment Jake Mackenzie Stephen Gold Reappointment Pam Stafford Tim Hensel Reappointment Joseph T. Callinan Gary Gutierrez Appointment Amy O. Ahanotu City of Rohnert Park Joint Regular Meeting Minutes November 22, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 6 of 8 Mobile Home Parks Rent Appeals Board APPOINTEE ACTION APPOINTED BY Kurt Engelhart Reappointment Jake Mackenzie Sarah M. Finnigan Reappointment Pam Stafford Parks & Recreation Commission APPOINTEE ACTION APPOINTED BY Chris Borr Reappointment Gina Belforte Gerald Griffin Reappointment Jake Mackenzie Linda Canterbury Reappointment Pam Stafford Michael Bird Reappointment Joseph T. Callinan Bonnie L. Black Reappointment Amy O. Ahanotu Senior Citizens Advisory Commission APPOINTEE ACTION APPOINTED BY Lorreen Abbott Reappointment Gina Belforte Caryl Sherman Appointment Jake Mackenzie Elaine Sampson Reappointment Pam Stafford Cheryl Burton Reappointment Joseph T. Callinan Nancy Garvey Reappointment Amy O. Ahanotu Public Comment: None. ACTION: City Council received the report. B. City Council Appointments to the Planning Commission — Terms Expiring December 31, 2018 Recommended Action(s): Appoint City Councilmembers' Nominations to the Rohnert Park Planning Commission for Terms Expiring December 31, 2018. Nominee Action Nominated by Gerard Giudice Reappointment Mayor Belforte Susan Haydon Reappointment Vice Mayor Mackenzie Daniel A. Blanquie Reappointment Councilmember Stafford John E. Borba Reappointment Councilmember Callinan Susan Adams Reappointment Councilmember Ahanotu Public Comment: None. ACTION: Moved/seconded (Ahanotu/Stafford) to approve the recommended action. Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. City of Rohnert Park Joint Regular Meeting Minutes November 22, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 7 of 8 13. COMMITTEE / LIAISON/ OTHER REPORTS A. Standing Committee Reports None. B. Liaison Reports 1. Chamber of Commerce (Board of Directors) (11/15) Councilmember Stafford reported Holiday Lights will be held on December 3, 2016 and the Hot Crab Feed will occur on February 11, 2017. Councilmember Stafford also reported the Rohnert Park Public Safety Officers' Association Crab Feed will be held on January 14, 2017. 2. Association of Bav Area Government (ABAG) (11/1 Vice Mayor Mackenzie reported the Executive Board held a joint meeting with the Metropolitan Transportation Commission. The Plan Bay Area 2040 Final Preferred Scenario and Investment Strategy passed and Sonoma County and Rohnert Park's housing allotments are overall in alignment with the general plans. Sonoma County Transportation Authority (SCTA) (11/14) Vice Mayor Mackenzie reported Measure M passed in 2004 and reported on the establishment of an ad hoc committee to look at possible extension of Measure M to meet transportation needs. A report was given by San Francisco Bay Conservation & Development Commission (bcdc) stating sea level rising is a reality. C. Other Reports Councilmember Stafford reported Regional Parks commended Rohnert Park staff on their cooperation on the design of Crane Creek Trail. Mayor Belforte thanked Director of Public Safety Masterson for being the keynote speaker at Rohnert Park's Veterans Day Celebration. Mayor Belforte reported on Election Day she spoke to second graders on the role of government. The Mayor also reported representing Rohnert Park at a `One Cold Night' event. Mayors and Councilmembers Association Mayor Belforte reported the Regional Issues of Significance items Rohnert Park submitted for consideration were accepted and the Association will hold five (5) meetings per year instead of four (4). 14. COMMUNICATIONS Vice Mayor Mackenzie reported Assistant City Manager Schwartz, Planning Manager Beiswenger, and he attended the HOMES for All Summit on November 17 at the Sonoma County Fairgrounds. Working groups were formed. 15. MATTERS FROM/FOR COUNCIL A. Sonoma County Cannabis Regulations. Mayor Belforte stated the County is looking at cannabis regulations and expressed concern regarding the open space around Rohnert Park becoming grow areas. The Mayor City of Rohnert Park Joint Regular Meeting Minutes November 22, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 8 of 8 suggested the City write a letter to the County Board of Supervisors (BOS) expressing the City's concerns. Public Comment: Art Deicke, Sonoma County Growers Alliance Boardmember. ACTION: By Consensus (none opposed), City Council supported staff sending a letter to the BOS expressing the City's concerns regarding the Medical Cannabis Program Ordinance and Policies proposed by the County of Sonoma. 16. PUBLIC COMMENTS Vickie Swing spoke regarding the pending sale of Rancho Verde Mobile Home Park. She encouraged City Council to keep the land zoned for mobile home parks only, and to protect the residents. 17. CLOSED SESSION A. Mayor Belforte made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 8:44 p.m. in Conference Room 2A to Consider: 1. Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Darrin Jenkins, City Manager Employee Organizations: a. Service Employees' International Union (SEIU) b. Rohnert Park Employees' Association (RPEA) c. Rohnert Park Public Safety Officers' Association (RPPSOA) d. Rohnert Park Public Safety Managers' Association (RPPSMA) e. Management Unit f. Confidential Unit g. Unrepresented Employees 2. Conference with Legal Counsel — Anticipated Litigation - Initiation of litigation pursuant to Government Code § 54956.9(d)(4): (One Case) B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 9:53 p.m. C. Report on Closed Session (Government Code § 54957.1) Mayor Belforte reported: no reportable action. 18. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 9:54 pm. JoAnne M. Buergler, City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park �0liNERT AgRk Item No. 6A2 62 AL IFO%1 MINUTES OF THE JOINT SPECIAL MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Wednesday, December 7, 2016 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Belforte called the joint special meeting to order at 4:00 p.m., the notice for which being legally noticed on December 6, 2016. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Councilmember Joseph T. Callinan, Councilmember Pam Stafford, Councilmember Absent: None. Staff present: Deputy City Clerk Saldanha. 2. PUBLIC COMMENTS None. 3. CLOSED SESSION A. Mayor Belforte made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 4:00 p.m. in Conference Room 2A to Consider: 1. Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Darrin Jenkins, City Manager Employee Organizations: a. Service Employees' International Union (SEAT) b. Rohnert Park Employees' Association (RPEA) c. Rohnert Park Public Safety Officers' Association (RPPSOA) d. Rohnert Park Public Safety Managers' Association (RPPSMA) e. Management Unit f. Confidential Unit g. Unrepresented Employees 2. Conference with Legal Counsel — Anticipated Litigation - Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): (One Case) City of Rohnert Park Joint Special Meeting Minutes December 7, 2016 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 2 of 2 B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 5:01 p.m. C. Report on Closed Session (Government Code § 54957.1) Mayor Belforte reported: no reportable action. 4. ADJOURNMENT Mayor Belforte adjourned the joint special meeting at 5:01 p.m. Caitlin Saldanha. Deputy City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE December 13, 2016 Check Numbers: 235711 - 235969 $1,179,950.71 Dated: November 15, 2016 - December 2, 2016 TOTAL $1,179,950.71 Accounts Payable Checks for Approval User: GBurke Printed: 12/5/2016 - 2:24 PM 62 C'h P A FOIL-" Check Number Check Date Fund Name Account Name Vendor Name Void Amount 235711 11/15/2016 General Fund Contract Svcs - Police Asepsis Bio Group Inc 30.54 Check Total: 30.54 235712 11/15/2016 General Fund Contract Svcs - FIN BARTEL ASSOCIATES LLC 4,866.25 Check Total: 4,866.25 235713 11/15/2016 General Fund Contract Svcs - FIN BOLT STAFFING SERVICE, INC. 1.133.20 235713 11/15/2016 Sewer Utility Fund Contractual Svs -Sewer BOLT STAFFING SERVICE, INC. 597.80 235713 11/15/2016 Water Utility Fund Contractual Svs - Water BOLT STAFFING SERVICE, INC. 597.80 Check Total: 2,328.80 235714 11/15/2016 General Fund Dues & Subscription - Police CA PEACE OFFICER'S ASSO 125.00 Check Total: 125.00 235715 11/15/2016 General Fund Medications - AS Complete Welders Supply 31.00 Check Total: 31.00 235716 11/15/2016 ISF - Information Technology Spec Dept Exp - IT Condusiv 624.00 Check Total: 624.00 235717 11/15/2016 General Fund Contract Svcs - Storm Drains Daily Acts Organization 2,985.00 Check Total: 2,985.00 235718 11/15/2016 ISF - Fleet Spec Dept Exp - Fleet Fastenal 122.76 235718 11/15/2016 ISF - Fleet Spec Dept Exp - Fleet Fastenal 77.30 235718 11/15/2016 ISF - Fleet Spec Dept Exp - Fleet Fastenal 476.50 235718 11/15/2016 General Fund Spec Dept Exp - Streets Fastenal 74.98 Check Total_ 751.54 235719 11/15/2016 General Fund Unleaded Fuel Inventory Flyers Energy 835.28 235719 11/15/2016 General Fund Gas & Oil - Police Flyers Energy 697.78 235719 11/15/2016 General Fund Unleaded Fuel Inventory Flyers Energy 697.78 Page 1 of 30 Check Number Check Date Fund Name 235720 11/15/2016 Capital Projects Fund 235721 11/15/2016 General Fund 235722 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235723 11/15/2016 General Fund 235724 11/15/2016 General Fund 235724 11/15/2016 General Fund 235725 11/15/2016 Water Utility Fund 235726 11/15/2016 General Fund 235727 11/15/2016 ISF - Fleet 235727 11/15/2016 ISF - Fleet 235727 11/15/2016 ISF - Fleet Account Name PR -73 PAC HVAC Replacement Spec Dept Exp - Streets Contract Svcs - LBRC Spec Dept Exp - Parks Repairs & Maint Routine -BARC Repairs & Maint Routine-GldRdg Spec Dept Exp - Parks Sales Tax Payable Repairs & Maint Routine -BARC Sales Tax Payable Repairs & Maint Routine-GldRdg Sales Tax Payable Spec Dept Exp - Parks Spec Dept Exp - Parks Sales Tax Payable Sales Tax Payable Sales Tax Payable Repairs & Maint Routine -BARC Repairs & Maint Routine-GldRdg Office Supplies - Fire Community Promo - Police Training & Travel - WTR PW Office Supplies - CM Veh Rep NonDeptmtl - Fleet Contract Svcs - Fleet Veh Repairs for Fire -Fleet Page 2 of 30 Vendor Name Check Total: GHD Check Total: Grainger, Inc. Check Total: The Hitmen Termite & Pest Control Check Total: John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial John Deere Financial Check Total: National Document Solutions, LLC National Document Solutions, LLC Check Total: National Safety Compliance, Inc. Check Total: Office Depot Check Total: Opperman & Son, Inc. Opperman & Son, Inc. Opperman & Son, Inc. Void Amount 2,230.84 20,082.19 20.082.19 122.29 122.29 53.00 53.00 279.34 139.67 139.67 1.29 -1.29 0.64 -0.64 0.65 -0.65 -270.60 -1.25 1.25 -1.25 1.25 -135.30 -135.30 17.48 143.38 855.97 999.35 114.90 114.90 33.30 33.30 1,3 84.69 1,009.98 1,009.98 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 3,404.65 235728 11/15/2016 Water Utility Fund SystemRepair - Water R&B Company 39.62 Check Total: 39.62 235729 11/15/2016 General Fund Spec Dept Exp - PW Redwood Lock & Key 11.96 235729 11/15/2016 General Fund Spec Dept Exp -Police Redwood Lock & Key 4.08 Check Total: 16.04 235730 11/15/2016 General Fund Small Tools - Parks Reliable Hardware & Steel Co. 157.77 Check Total: 157.77 235731 11/15/2016 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 51.29 235731 11/15/2016 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 9.68 235731 11/15/2016 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 156.76 235731 11/15/2016 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 402.85 235731 11/15/2016 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 121.32 235731 11/15/2016 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 193.64 235731 11/15/2016 ISF - Fleet Veh Rep NonDeptmtl - Fleet Santa Rosa Auto Parts 241.66 Check Total: 1,177.20 235732 11/15/2016 General Fund Uniforms & Laundry Svcs -Parks Santa Rosa Shoes Inc 299.06 235732 11/15/2016 General Fund Uniforms & Laundry Svcs -Parks Santa Rosa Shoes Inc 119.63 Check Total: 418.69 235733 11/15/2016 General Fund Contract Svcs - AS Sarah Schroer, DVM 1,200.00 Check Total: 1,200.00 235734 11/15/2016 ISF - Fleet Veh Repairs for Parks -Fleet Six Robblees' Inc. 7.05 235734 11/15/2016 General Fund Spec Dept Exp - Parks Six Robblees' Inc. 33.18 235734 11/15/2016 ISF - Fleet Veh Repairs for Parks -Fleet Six Robblees' Inc. 53.22 235734 11/15/2016 General Fund Spec Dept Exp - Parks Six Robblees' Inc. 13.74 235734 11/15/2016 General Fund Spec Dept Exp - Parks Six Robblees' Inc. 335.17 235734 11/15/2016 ISF - Fleet Veh Repairs for Parks -Fleet Six Robblees' Inc. 20.00 235734 11/15/2016 ISF - Fleet Veh Repairs for Parks -Fleet Six Robblees' Inc. 6.74 Check Total: 469.10 235735 11/15/2016 Water Utility Fund Purchase of Water - Water Sonoma County Water Agency 240,077.73 Check Total: 240,077.73 235736 11/15/2016 Sewer Utility Fund Legal Svcs - Sewer STRADLING YOCCA CARLSON & RAUT 250.00 Page 3 of 30 Check Number Check Date Fund Name Account Name 235737 11/15/2016 Water Utility Fund SystemRepair - Water 235738 11/15/2016 Capital Projects Fund University Dist. Specific Plan 235739 11/15/2016 Water Utility Fund Uniforms & Laundry Svcs -Water 235740 11/15/2016 General Fund Equipment < $5K - Police 235741 11/15/2016 General Fund Contract Svcs - Parks 235741 11/15/2016 General Fund Contract Svcs - RPCC 235742 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235742 11/15/2016 Sewer Utility Fund Accounts Payable 235743 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235743 11/15/2016 Sewer Utility Fund Accounts Payable 235744 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235744 11/15/2016 Sewer Utility Fund Accounts Payable 235745 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235745 11/15/2016 Sewer Utility Fund Accounts Payable 235746 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235746 11/15/2016 Sewer Utility Fund Accounts Payable 235747 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235747 11/15/2016 Water Utility Fund Water Entr, /Accounts Paya Page 4 of 30 Vendor Name Void Amount Check Total: 250.00 Syar Industries, Inc. 206.02 Check Total: 206.02 The Community Voice 216.00 Check Total: 216.00 Titus Trucking 610.00 Check Total: 610.00 Trope Group 543.68 Check Total: 543.68 UCPNB 2,083.33 UCPNB 416.67 Check Total: 2,500.00 Joseph Anzola 17.46 Joseph Anzola 10.83 Check Total; 28.29 Juliette Bellefeuille 59.66 Juliette Bellefeuille 40.34 Check Total: 100.00 Steven Fisher 220.58 Steven Fisher 114.65 Check Total: 335.23 Linda Flexen 57.58 Linda Flexen 16.86 Check Total: 74.44 John Ghiringhelli 64.70 John Ghiringhelli 28.34 Check Total: 93.04 Insituform 1,745.12 Insituform 60.69 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,805.81 235748 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Allen Jackson 43.19 235748 11/15/2016 Sewer Utility Fund Accounts Payable Allen Jackson 27.63 Check Total: 70.82 235749 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Aida Janian 19.68 235749 11/15/2016 Sewer Utility Fund Accounts Payable Aida Janian 8.49 235749 11/15/2016 Sewer Utility Fund Accounts Payable Aida Janian 15.12 Check Total: 43.29 235750 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Kelley Rentals 47.58 235750 11/15/2016 Sewer Utility Fund Accounts Payable Kelley Rentals 2981 Check Total: 77.39 235751 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Shawn Lowe 22.66 235751 11/15/2016 Sewer Utility Fund Accounts Payable Shawn Lowe 21.07 Check Total: 43.73 235752 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Brett Mcisaac 3.93 235752 11/15/2016 Sewer Utility Fund Accounts Payable Brett McIsaac 2.57 Check Total: 6.50 235753 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya. Jack Miller 36.12 235753 11/15/2016 Sewer Utility Fund Accounts Payable Jack Miller 29.22 Check Total: 65.34 235754 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Russ Morita 51.73 235754 11/15/2016 Sewer Utility Fund Accounts Payable Russ Morita 29.11 Check Total: 80.84 235755 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Mountain Shadows Investors, LLC 10.58 235755 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Mountain Shadows Investors, LLC 24.91 Check Total: 35.49 235756 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Oxford Suites Hotel 100.00 Check Total: 100.00 235757 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya Pacific Properties 53.06 235757 11/15/2016 Sewer Utility Fund Accounts Payable Pacific Properties 22.18 Page 5 of 30 Check Number Check Date Fund Name 235758 11/15/2016 Water Utility Fund 235758 11/15/2016 Sewer Utility Fund 235759 11/15/2016 Water Utility Fund 235759 11/15/2016 Sewer Utility Fund 235760 11/15/2016 Water Utility Fund 235760 11/15/2016 Sewer Utility Fund 235761 11/15/2016 Water Utility Fund 235761 11/15/2016 Sewer Utility Fund 235762 11/15/2016 Water Utility Fund 235762 11/15/2016 Sewer Utility Fund 235763 11/15/2016 Water Utility Fund 235763 11/15/2016 Sewer Utility Fund 235764 11/15/2016 Water Utility Fund 235764 11/15/2016 Sewer Utility Fund 235765 11/15/2016 Water Utility Fund 235765 11/15/2016 Sewer Utility Fund 235766 11/15/2016 Water Utility Fund 235766 11/15/2016 Sewer Utility Fund 235766 11/15/2016 Sewer Utility Fund 235767 11/15/2016 Water Utility Fund 235767 11/15/2016 Water Utility Fund 235767 11/15/2016 Sewer Utility Fund Account Name Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Water Entr. /Accounts Paya Accounts Payable Accounts Payable Water Entr. /Accounts Paya Water Entr. /Accounts Paya Accounts Payable Page 6 of 30 Vendor Name Check Total: Anh Pham Anh Pham Check Total: Kevin Roberts Kevin Roberts Check Total: Beth Robertson Beth Robertson Check Total: Peter Robertson Peter Robertson Check Total: Christopher Sanchez Christopher Sanchez Check Total: Jamie Lynn Schenone Jamie Lynn Schenone Check Total: Kyle Shepherd Kyle Shepherd Check Total: Matthew Shults Matthew Shults Check Total: Sonoma County Property Rentals Sonoma County Property Rentals Sonoma County Property Rentals Check Total: Sutter Pacific Medical Foundation Sutter Pacific Medical Foundation Sutter Pacific Medical Foundation Void Amount 75.24 44.71 22.02 66.73 12.44 3.31 15.75 24.76 23.63 48.39 46.67 32.86 79.53 0.47 0.56 1.03 71.35 20.23 91.58 12.26 14.05 26.31 10.74 10.63 21.37 2.80 3.90 2.96 9.66 41.52 4.11 0.01 Check Number Check Date Fund Name Account Name 235767 11/15/2016 Sewer Utility Fund Accounts Payable 235767 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235768 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235768 11/15/2016 Sewer Utility Fund Accounts Payable 235769 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235769 11/15/2016 Sewer Utility Fund Accounts Payable 235770 11/15/2016 Water Utility Fund Water Entr. /Accounts Paya 235770 11/15/2016 Sewer Utility Fund Accounts Payable 235771 11/18/2016 ISF - Fleet Uniforms & Laundry Svcs -Fleet 235771 11/18/2016 General Fund Uniforms & Laundry Svcs -PW 235771 11/18/2016 Sewer Utility Fund Uniforms & Laundry Svcs -Sewer 235771 11/18/2016 Water Utility Fund Uniforms & Laundry Svcs -Water 235771 11/18/2016 General Fund Repairs & Maint Routine-ASBIdg 235772 11/18/2016 General Fund Spec Dept Exp - H Pool 235772 11/18/2016 General Fund Spec Dept Exp - H Pool 235772 11/18/2016 General Fund Sales Tax Payable 235773 11/18/2016 General Fund Spec Dept Exp - Streets 235773 11/18/2016 General Fund Spec Dept Exp - Streets 235773 11/18/2016 General Fund Sales Tax Payable 235773 11/18/2016 General Fund Repairs & Maint Routine-ASBIdg 235773 11/18/2016 General Fund Repairs & Maint Routine-ASBIdg 235773 11/18/2016 General Fund Sales Tax Payable 235774 11/18/2016 General Fund Legal Svcs - Legal 235774 11/18/2016 General Fund Legal Svcs - Legal 235774 11/18/2016 General Fund Legal Svcs - Legal 235775 11/18/2016 ISF - Information Technology Spec Dept Exp - IT Page 7 of 30 Vendor Name Sutter Pacific Medical Foundation Sutter Pacific Medical Foundation Check Total: Forest Wasson Forest Wasson Check Total: Michelle Wilson Michelle Wilson Check Total: Jennifer Yamal Jennifer Yamal Check Total: Aramark Uniform Services Aramark Uniform Services Aramark Uniform Services Aramark Uniform Services Aramark Uniform Services Check Total: Bartley Pump, Inc Bartley Pump, Inc Bartley Pump, Inc Check Total: Buckles -Smith Electric Co. Buckles -Smith Electric Co. Buckles -Smith Electric Co. Buckles -Smith Electric Co. Buckles -Smith Electric Co. Buckles -Smith Electric Co. Check Total: Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Check Total: CDW Government Void Amount 8.34 7.78 61.76 5953 29.76 89.29 35.58 22.97 58.55 21.95 10.59 32.54 27.16 41.84 30.68 34.28 140.08 274.04 51.96 0.24 -0.24 51.96 387.10 1.79 -1.79 58.54 0.26 -0.26 445.64 24,363.38 598.00 1,037.40 25.998.78 121.34 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 121.34 235776 11/18/2016 General Fund Contract Svcs - DS Code Source 343.29 Check Total: 343.29 235777 11/18/2016 General Fund Contract Svcs - Police Cream's South Towing 1,500.00 Check Total: 1,500.00 235778 11/18/2016 General Fund Advertising - Productions Electric Crayon Inc 391.50 Check Total: 391.50 235779 11/18/2016 General Fund Spec Dept Exp -BARC Fishman Supply Company 32.08 235779 11/18/2016 General Fund Spec Dept Exp - RPCC Fishman Supply Company 351.20 235779 11/18/2016 General Fund Spec Dept Exp - RPCC Fishman Supply Company 143.55 235779 11/18/2016 General Fund Spec Dept Exp - SpC Fishman Supply Company 1,015.45 Check Total: 1,542.28 235780 11/18/2016 General Fund Gas & Oil - Police Flyers Energy 773.58 Check Total: 773.58 235781 11/18/2016 General Fund Spec Dept Exp - RPCC Grainger, Inc. 35.94 235781 11/18/2016 General Fund Spec Dept Exp - SpC Grainger, Inc. 144.49 235781 11/18/2016 General Fund Spec Dept Exp - RPCC Grainger, Inc. 307.83 235781 11/18/2016 Water Utility Fund Small Tools - Water Grainger, Inc. 52.30 Check Total: 540.56 235782 11/18/2016 General Fund Spay/Ntr Fd Eligible Exp- AS Henry Schein Animal Health 328.97 235782 11/18/2016 General Fund Spay/Ntr Fd Eligible Exp- AS Henry Schein Animal Health 414.08 235782 11/18/2016 General Fund Medications - AS Henry Schein Animal Health 241.72 Check Total: 984.77 235783 11/18/2016 General Fund Shelter Food - AS Hill's Pet Nutrition Sales, Inc 225.74 235783 11/18/2016 General Fund Shelter Food - AS Hill's Pet Nutrition Sales, Inc -0.01 235783 11/18/2016 General Fund Sales Tax Payable Hill's Pet Nutrition Sales, Inc 0.01 Check Total: 225.74 235784 11/18/2016 General Fund Repairs & Maint Routine-PSMain The Hitmen Termite & Pest Control 60.00 235784 11/18/2016 General Fund Contract Svcs - CH The Hitmen Termite & Pest Control 60.00 235784 11/18/2016 General Fund Contract Svcs - CH The Hitmen Termite & Pest Control 35.00 Page 8 of 30 Check Number Check Date Fund Name Account Name 235785 11/18/2016 General Fund Spec Dept Exp - Parks 235785 11/18/2016 General Fund Spec Dept Exp - Parks 235785 11/18/2016 General Fund Sales Tax Payable 235786 11/18/2016 General Fund Office Equip - Police 235787 11/18/2016 Water Utility Fund SystemRepair - Water 235788 11/18/2016 General Fund Office Supplies - AS 235788 11/18/2016 General Fund Office Supplies - PW 235788 11/18/2016 Water Utility Fund Office Supplies - Water 235788 11/18/2016 Sewer Utility Fund Office Supplies - Sewer 235789 11/18/2016 ISF - Information Technology Contract Svcs - IT 235790 11/18/2016 General Fund Repairs & Maint Routine-PSMain 235790 11/18/2016 General Fund Spec Dept Exp - PW 235791 11/18/2016 Water Utility Fund Spec Dept Exp - Water 235791 11/18/2016 Water Utility Fund Spec Dept Exp - Water 235792 11/18/2016 ISF - Fleet Veh Repairs for Parks -Fleet 235793 11/18/2016 Casino Public Service Supplies - PS-RPSC 235794 11/18/2016 General Fund Prepaid Wci 235795 11/18/2016 Recycled Water Utility Fund Purchase of RW Page 9 of 30 Vendor Name Void Amount Check Total: 155.00 Horizon 121.41 Horizon 0.56 Horizon -0.56 Check Total: 121.41 JAY'S ENGRAVING & RUBBER 116.75 Check Total: 116.75 National Meter & Automation, Inc. 2,771.58 Check Total: 2,771.58 Office Depot 79.27 Office Depot 46.49 Office Depot 80.00 Office Depot 80.53 Check Total: 286.29 Petaluma Community Access 1,860.00 Check Total: 1,860.00 Platt 4.81 Platt 67.01 Check Total: 71.82 Power Industries 271.30 Power Industries 100.53 Check Total: 371.83 Powerplan 43.39 Check Total: 43.39 Red Cloud, Inc. 1,696.32 Check Total: 1,696.32 Redwood Empire Municipal Insurance Fund 240,639.00 Check Total: 240,639.00 City of Santa Rosa 28,683.02 Check Number Check Date Fund Name 235796 11/18/2016 ISF - Fleet 235796 11/18/2016 ISF - Fleet 235797 11/18/2016 General Fund 235798 11/18/2016 Water Utility Fund 235798 11/18/2016 Water Utility Fund 235798 11/18/2016 General Fund 235798 11/18/2016 Water Utility Fund 235798 11/18/2016 Water Utility Fund 235798 11/18/2016 General Fund 235799 11/18/2016 General Fund 235800 11/18/2016 ISF - Fleet 235801 11/18/2016 General Fund 235801 11/18/2016 General Fund 235801 11/18/2016 General Fund 235802 11/18/2016 General Fund 235803 11/18/2016 General Fund 235804 11/18/2016 General Fund 235805 11/18/2016 General Fund 235805 11/18/2016 General Fund 235805 11/18/2016 General Fund 235805 11/18/2016 General Fund 235805 11/18/2016 General Fund Account Name Veh Repairs for Parks -Fleet Veh Repairs for Police -Fleet Uniforms - Police SystemRepair - Water SystemRepair - Water Sales Tax Payable SystemRepair - Water SystemRepair - Water Sales Tax Payable Recruitment - Police Veh Repairs for Parks -Fleet Spec Dept Exp - Streets Spec Dept Exp - Streets Sales Tax Payable Advertising - DS Productions - Production Repairs & Maint Routine - SpC Productions - Production Productions - Production Productions - Production Sales Tax Payable Advertising - Productions Page 10 of 30 Vendor Name Check Total: Santa Rosa Auto Parts Santa Rosa Auto Parts Check Total: Santa Rosa Uniform & Career Apparel Check Total: Shamrock Materials Shamrock Materials Shamrock Materials Shamrock Materials Shamrock Materials Shamrock Materials Check Total: Simpson Investigative Services Group Check Total: Six Robblees' Inc. Check Total: Sweet Lane Wholesale Nursery Sweet Lane Wholesale Nursery Sweet Lane Wholesale Nursery Check Total: The Community Voice Check Total: The Theatre Company Check Total: Wyatt Irrigation Co. Check Total: US Bank US Bank US Bank US Bank US Bank Void Amount 28,683.02 169.58 554.60 724.18 82.63 82.63 128.37 -0.59 0.59 98.33 -0.45 0.45 226.70 1,897.66 1,897.66 74.02 74.02 170.00 14.88 -14.88 170.00 168.00 168.00 1,922.14 1,922.14 223.10 223.10 273.93 88.06 23.97 -23.97 60.00 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 235805 11/18/2016 General Fund Productions - Production US Bank 85.00 235805 11/18/2016 General Fund Spec Dept Exp -PAC US Bank 41.83 235805 11/18/2016 General Fund Sales Tax Payable US Bank -41.83 235805 11/18/2016 General Fund Spec Dept Exp -PAC US Bank 512.99 235805 11/18/2016 General Fund Spec Dept Exp -PAC US Bank 225.11 235805 11/18/2016 General Fund Spec Dept Exp -PAC US Bank 366.76 235805 11/18/2016 General Fund Productions - Production US Bank 100.00 235805 11/18/2016 General Fund Productions - Production US Bank 0.15 235805 11/18/2016 General Fund Sales Tax Payable US Bank -0.15 Check Total: 1,711.85 235806 11/18/2016 General Fund Spec Dept Exp- Community Event US Bank 69.98 Check Total_ 69.98 235807 11/18/2016 General Fund Spec Dept Exp - Parks US Bank 34.73 235807 11/18/2016 General Fund Spec Dept Exp - Parks US Bank 5.42 235807 11/18/2016 General Fund Small Tools - Parks US Bank 18.39 235807 11/18/2016 General Fund Small Tools - Parks US Bank 97.35 235807 11/18/2016 General Fund Small Tools - Parks US Bank 0.01 235807 11/18/2016 General Fund Sales Tax Payable US Bank -0.01 235807 11/18/2016 General Fund Training & Travel - Parks US Bank 80.00 235807 11/18/2016 General Fund Tree Removal In -Lieu Fee Dep US Bank 814.47 235807 11/18/2016 General Fund Tree Removal In -Lieu Fee Dep US Bank 3.77 235807 11/18/2016 General Fund Sales Tax Payable US Bank -3.77 235807 11/18/2016 General Fund Tree In Lieu Revenue - Parks US Bank -814.47 235807 11/18/2016 General Fund Spec Dept Exp - Parks US Bank 814.47 235807 11/18/2016 General Fund Tree In Lieu Revenue - Parks US Bank -3.77 235807 11/18/2016 General Fund Sales Tax Payable US Bank 3.77 235807 11/18/2016 General Fund Spec Dept Exp - Parks US Bank 3.77 235807 11/18/2016 General Fund Sales Tax Payable US Bank -3.77 235807 11/18/2016 General Fund Spec Dept Exp - Parks US Bank 165.62 235807 11/18/2016 General Fund Spec Dept Exp - Parks US Bank 0.77 235807 11/18/2016 General Fund Sales Tax Payable US Bank -0.77 Check Total- 1,215.98 235808 11/18/2016 General Fund Mobile Equip -Parks US Bank 1,199.30 235808 11/18/2016 General Fund Mobile Equip -Parks US Bank 94.50 235808 11/18/2016 General Fund Mobile Equip -Parks US Bank 5.54 235808 11/18/2016 General Fund Sales Tax Payable US Bank -5.54 235808 11/18/2016 General Fund Mobile Equip -Parks US Bank 0.44 235808 11/18/2016 General Fund Sales Tax Payable US Bank -0.44 235808 11/18/2016 ISF - Fleet Veh Repairs for Parks -Fleet US Bank 5.67 235808 11/18/2016 ISF - Fleet Office Supplies - Fleet US Bank 30.91 Page 11 of 30 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 235808 11/18/2016 ISF - Fleet Office Supplies - Fleet US Bank 0.07 235808 11/18/2016 General Fund Sales Tax Payable US Bank -0.07 235808 11/18/2016 ISF - Fleet Veh Repairs for Parks-Fleet US Bank 197.18 235808 11/18/2016 ISF - Fleet Veh Repairs for Parks-Fleet US Bank 2.12 235808 11/18/2016 General Fund Sales Tax Payable US Bank -2.12 235808 11/18/2016 ISF - Fleet Veh Repairs for Parks-Fleet US Bank 1.09 235808 11/18/2016 ISF - Fleet Small Tools - Fleet US Bank 23.38 235808 11/18/2016 ISF - Fleet Small Tools - Fleet US Bank 2.05 235808 11/18/2016 General Fund Sales Tax Payable US Bank -2.05 Check Total: 1,552.03 235809 11/18/2016 General Fund Productions - Production US Bank 23.90 235809 11/18/2016 General Fund Productions - Production US Bank 1.75 235809 11/18/2016 General Fund Sales Tax Payable US Bank -1.75 235809 11/18/2016 General Fund Productions - Production US Bank 10.71 235809 11/18/2016 General Fund Productions - Production US Bank -0.01 235809 11/18/2016 General Fund Sales Tax Payable US Bank 0.01 235809 11/18/2016 General Fund Productions - Production US Bank 0.65 235809 11/18/2016 General Fund Sales Tax Payable US Bank -0.65 235809 11/18/2016 General Fund Productions - Production US Bank 7.41 235809 11/18/2016 General Fund Productions - Production US Bank 0.50 235809 11/18/2016 General Fund Sales Tax Payable US Bank -0.50 235809 11/18/2016 General Fund Productions - Production US Bank 5.68 235809 11/18/2016 General Fund Productions - Production US Bank 2.00 235809 11/18/2016 General Fund Sales Tax Payable US Bank -2.00 235809 11/18/2016 General Fund Productions - Production US Bank 22.83 235809 11/18/2016 General Fund Productions - Production US Bank 10.71 235809 11/18/2016 General Fund Productions - Production US Bank -0.01 235809 11/18/2016 General Fund Sales Tax Payable US Bank 0.01 235809 11/18/2016 General Fund Productions - Production US Bank 0.70 235809 11/18/2016 General Fund Sales Tax Payable US Bank -0.70 235809 11/18/2016 General Fund Productions - Production US Bank 7.97 235809 11/18/2016 General Fund Productions - Production US Bank 0.70 235809 11/18/2016 General Fund Sales Tax Payable US Bank -0.70 235809 11/18/2016 General Fund Productions - Production US Bank 7.97 235809 11/18/2016 General Fund Productions - Production US Bank 0.87 235809 11/18/2016 General Fund Sales Tax Payable US Bank -0.87 235809 11/18/2016 General Fund Productions - Production US Bank 9.99 235809 11/18/2016 General Fund Productions - Production US Bank 1.40 235809 11/18/2016 General Fund Sales Tax Payable US Bank -1.40 235809 11/18/2016 General Fund Productions - Production US Bank 15.99 235809 11/18/2016 General Fund Productions - Production US Bank -0.01 235809 11/18/2016 General Fund Sales Tax Payable US Bank 0.01 Page 12 of 30 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 235809 11/18/2016 General Fund Productions - Production US Bank 28.24 235809 11/18/2016 General Fund Productions - Production US Bank 11.99 235809 11/18/2016 General Fund Productions - Production US Bank 1.05 235809 11/18/2016 General Fund Sales Tax Payable US Bank -1.05 235809 11/18/2016 General Fund Productions - Production US Bank 28.24 235809 11/18/2016 General Fund Productions - Production US Bank -0.01 235809 11/18/2016 General Fund Sales Tax Payable US Bank 0.01 235809 11/18/2016 General Fund Productions - Production US Bank 15.09 235809 11/18/2016 General Fund Productions - Production US Bank 132 235809 11/18/2016 General Fund Sales Tax Payable US Bank -1.32 235809 11/18/2016 General Fund Productions - Production US Bank 76.11 235809 11/18/2016 General Fund Productions - Production US Bank 14.95 235809 11/18/2016 General Fund Productions - Production US Bank 1.31 235809 11/18/2016 General Fund Sales Tax Payable US Bank -1.31 235809 11/18/2016 General Fund Productions - Production US Bank 95.41 235809 11/18/2016 General Fund Productions - Production US Bank 69.87 235809 11/18/2016 General Fund Productions - Production US Bank 5.24 235809 11/18/2016 General Fund Sales Tax Payable US Bank -5.24 235809 11/18/2016 General Fund Productions - Production US Bank 48.84 Check Total: 511.90 235810 11/18/2016 Sewer Utility Fund SystemRepair - Sewer US Bank 59.92 235810 11/18/2016 Sewer Utility Fund SystemRepair - Sewer US Bank 0.04 235810 11/18/2016 General Fund Sales Tax Payable US Bank -0.04 235810 11/18/2016 Sewer Utility Fund SystemRepair - Sewer US Bank 11.24 235810 11/18/2016 Sewer Utility Fund SystemRepair - Sewer US Bank 23.22 235810 11/18/2016 Sewer Utility Fund SystemRepair - Sewer US Bank 65.90 235810 11/18/2016 Sewer Utility Fund SystemRepair - Sewer US Bank 83.10 235810 11/18/2016 Sewer Utility Fund SystemRepair - Sewer US Bank 43.48 Check Total: 286.86 235811 11/18/2016 ISF - Fleet Veh Repairs for Parks -Fleet US Bank 207.76 235811 11/18/2016 ISF - Fleet Veh Repairs for Parks -Fleet US Bank 41.31 Check Total: 249.07 235812 11/18/2016 General Fund Productions - Production US Bank 30.45 235812 11/18/2016 General Fund Productions - Production US Bank 43.50 Check Total: 73.95 235813 11/18/2016 Water Utility Fund Office Supplies - Water US Bank 0.02 235813 11/18/2016 Water Utility Fund Office Supplies - Water US Bank 450.12 235813 11/18/2016 General Fund Sales Tax Payable US Bank -0.02 235813 11/18/2016 Water Utility Fund Spec Dept Exp - Water US Bank 21.79 Page 13 of 30 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 235813 11/18/2016 Sewer Utility Fund Office Supplies - Sewer US Bank 112.53 235813 11/18/2016 Water Utility Fund Spec Dept Exp - Water US Bank 21.99 Check Total: 606.43 235814 11/18/2016 General Fund Spec Dept Exp - Streets US Bank 51.18 235814 11/18/2016 General Fund Spec Dept Exp - Streets US Bank 42.04 235814 11/18/2016 General Fund Spec Dept Exp - Streets US Bank 83.70 235814 11/18/2016 General Fund Spec Dept Exp - Streets US Bank 0.02 235814 11/18/2016 General Fund Sales Tax Payable US Bank -0.02 Check Total: 176.92 235815 11/18/2016 General Fund Spec Dept Exp - Parks US Bank 130.04 235815 11/18/2016 General Fund Spec Dept Exp - Parks US Bank 33.65 Check Total: 163.69 235816 11/18/2016 General Fund Spec Dept Exp -PAC US Bank 37.95 235816 11/18/2016 General Fund Productions - Production US Bank 134.42 235816 11/18/2016 General Fund Productions - Production US Bank -134.42 235816 11/18/2016 General Fund Productions - Production US Bank 46.30 235816 11/18/2016 General Fund Productions - Production US Bank 22.85 235816 11/18/2016 General Fund Productions - Production US Bank 117.95 235816 11/18/2016 General Fund Productions - Production -US Bank 128.98 235816 11/18/2016 General Fund Productions - Production US Bank 62.37 235816 11/18/2016 General Fund Productions - Production US Bank 88.58 235816 11/18/2016 General Fund Spec Dept Exp -PAC US Bank 82.47 235816 11/18/2016 General Fund Productions - Production US Bank 101.93 235816 11/18/2016 General Fund Productions - Production US Bank 78.67 235816 11/18/2016 General Fund Productions - Production US Bank 125.89 235816 11/18/2016 General Fund Productions - Production US Bank 74.36 235816 11/18/2016 General Fund Productions - Production US Bank -0.29 235816 11/18/2016 General Fund Sales Tax Payable US Bank 0.29 235816 11/18/2016 General Fund Productions - Production US Bank 113.02 235816 11/18/2016 General Fund Productions - Production US Bank -0.44 235816 11/18/2016 General Fund Sales Tax Payable US Bank 0.44 235816 11/18/2016 General Fund Spec Dept Exp -PAC US Bank 10.85 235816 11/18/2016 General Fund Productions - Production US Bank 12.50 Check Total: 1,104.67 235817 11/18/2016 General Fund Spec Dept Exp - Streets US Bank 36.94 235817 11/18/2016 General Fund Spec Dept Exp - Streets US Bank 0.04 235817 11/18/2016 General Fund Sales Tax Payable US Bank -0.04 Page 14 of 30 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 36.94 235818 11/18/2016 Water Utility Fund Spec Dept Exp - Water US Bank 292.25 235818 11/18/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 292.24 235818 11/18/2016 Capital Projects Fund PR -71 Benicia Pool Renovatins US Bank 1,176.80 235818 11/18/2016 General Fund Spec Dept Exp - Storm Drains US Bank 59.80 235818 11/18/2016 Water Utility Fund Small Tools - Water US Bank 171.38 235818 11/18/2016 Water Utility Fund Small Tools - Water US Bank -2.94 235818 11/18/2016 General Fund Sales Tax Payable US Bank 2.94 Check Total: 1,992.47 235819 11/18/2016 General Fund Spec Dept Exp - H Pool US Bank 17.40 235819 11/18/2016 General Fund Contract Svcs - RPCC US Bank 81.00 235819 11/18/2016 General Fund Spec Dept Exp- Community Event US Bank 39.57 235819 11/18/2016 General Fund Concession Purchases - SpC US Bank 78.45 235819 11/18/2016 General Fund Spec Dept Exp - H Pool US Bank 245.56 235819 11/18/2016 General Fund Publicity - RPCC US Bank 45.00 235819 11/18/2016 General Fund Publicity - SpC US Bank 45.00 235819 11/18/2016 General Fund Publicity - SpC US Bank 19.00 235819 11/18/2016 General Fund Spec Dept Exp - H Pool US Bank 54.32 235819 11/18/2016 General Fund Spec Dept Exp- Community Event US Bank 57.94 235819 11/18/2016 General Fund Spec Dept Exp- Community Event US Bank 4.20 235819 11/18/2016 General Fund Sales Tax Payable US Bank -4.20 235819 11/18/2016 General Fund Spec Dept Exp - RPCC US Bank 4.05 235819 11/18/2016 General Fund Spec Dept Exp - H Pool US Bank 41.82 235819 11/18/2016 General Fund Spec Dept Exp - H Pool US Bank 46.48 Check Total: 775.59 235820 11/18/2016 General Fund Repairs & Maint Routine-ASBIdg US Bank 9.08 Check Total; 9.08 235821 11/18/2016 General Fund Spec Dept Exp- Community Event US Bank 14.28 235821 11/18/2016 General Fund Spec Dept Exp - SpC US Bank 59.90 235821 11/18/2016 General Fund Spec Dept Exp - SpC US Bank 5.24 235821 11/18/2016 General Fund Sales Tax Payable US Bank -5.24 235821 11/18/2016 General Fund Spec Dept Exp - RPCC US Bank 240.00 Check Total: 314.18 235822 11/18/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 72.87 235822 11/18/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 23.99 235822 11/18/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 2.10 235822 11/18/2016 General Fund Sales Tax Payable US Bank -2.10 235822 11/18/2016 Sewer Utility Fund Equipment < $5K - Sewer US Bank 4.14 Page 15 of 30 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 235822 11/18/2016 Sewer Utility Fund Equipment < $5K - Sewer US Bank -0.01 235822 11/18/2016 General Fund Sales Tax Payable US Bank 0.01 235822 11/18/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 30.04 235822 11/18/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank -0.01 235822 11/18/2016 General Fund Sales Tax Payable US Bank 0.01 235822 11/18/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 359.00 Check Total: 490.04 235823 11/18/2016 Water Utility Fund Small Tools - Water US bank 239.98 235823 11/18/2016 Water Utility Fund Small Tools - Water US bank 21.00 235823 11/18/2016 General Fund Sales Tax Payable US bank -21.00 Check Total: 239.98 235824 11/18/2016 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 85.01 Check Total: 85.01 235825 11/18/2016 Water Utility Fund Repairs & Maint Routine -Water US Bank 17.62 Check Total: 17.62 235826 11/18/2016 General Fund Telephone - PW Comcast 26.89 235826 11/18/2016 General Fund Telephone - SrC Comcast 240.91 Check Total: 267.80 235827 11/18/2016 Water Utility Fund Gas & Oil - Water Flyers Energy 660.15 Check Total: 660.15 235828 11/18/2016 General Fund Training & Travel - Police Christine Giordano 120.00 Check Total: 120.00 235829 11/18/2016 Water Utility Fund Dues & Subscription - Water Amber Hemmingsen-Chankin 60.00 Check Total: 60.00 235830 11/18/2016 General Fund Rec L1 Liability Ins Clearing HUB International 2,000.00 235830 11/18/2016 General Fund Rp Community - RPCC HUB International -433.66 235830 11/18/2016 General Fund Rec L1 Liability Ins Clearing HUB International 1,070.00 235830 11/18/2016 General Fund Rp Community - RPCC HUB International -246.02 Check Total: 2,390.32 235831 11/18/2016 Water Utility Fund PG&E - Water Pacific Gas & Electric 69.84 Page 16 of 30 Check Number Check Date Fund Name 235832 11/18/2016 General Fund 235833 11/18/2016 General Fund 235834 11/18/2016 General Fund 235835 11/18/2016 General Fund 235835 11/18/2016 General Fund 235836 11/18/2016 General Fund 235836 11/18/2016 General Fund 235837 11/18/2016 Capital Projects Fund 235837 11/18/2016 Sewer Captial Project Fund 235837 11/18/2016 Capital Projects Fund 235837 11/18/2016 General Fund 235838 11/18/2016 General Fund 235839 11/18/2016 General Fund 235840 11/18/2016 General Fund 235841 11/18/2016 General Fund 235842 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund Account Name Training & Travel - Police Contract Svcs - RPCC Contract Svcs - Comm Events Postage & Shipping - FIN Training & Travel - FIN Spec Dept Exp -DS Spec Dept Exp -DS PR -79 Com Ctr Pkg Lot Overlay WW -17 Eastside Trunk Sewr Ph 3 TR -26 Snyder Wideng-SW to MedC Advertising - Productions Training & Travel - Fire Training & Travel - Fire Training & Travel - Fire Community Promo - CM Police/Armory - Police POST Training & Travel -Police Spec Dept Exp -Police Page 17 of 30 Vendor Name Check Total: Public Safety Training Institute Check Total: Kathleen Robinson Check Total: ROHNERT PARK COMMUNITY Check Total: Elizabeth Smith Elizabeth Smith Check Total: Sonoma County Clerk Sonoma County Clerk Check Total: Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Sonoma Media Investments -Advertising Check Total: State Fire Training Check Total: State Fire Training Check Total: State Fire Training Check Total: Rev. Sam Tharpe Check Total: US Bank Check Total: US Bank US Bank Void Amount 69.84 370.00 370.00 156.00 156.00 200.00 200.00 10.60 5.00 15.60 4.00 2.00 6.00 25.20 138.60 466.20 2,992.59 3,622.59 40.00 40.00 65.00 65.00 65.00 65.00 500.00 500.00 22.09 22.09 66.00 340.56 Check Number Check Date Fund Name 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235843 11/18/2016 General Fund 235844 11/18/2016 General Fund 235844 11/18/2016 General Fund 235844 11/18/2016 General Fund 235844 11/18/2016 General Fund 235844 11/18/2016 General Fund 235845 11/18/2016 General Fund 235846 11/18/2016 General Fund 235846 11/18/2016 General Fund 235846 11/18/2016 General Fund 235847 11/18/2016 General Fund 235847 11/18/2016 General Fund 235847 11/18/2016 General Fund 235848 11/18/2016 General Fund 235848 11/18/2016 General Fund 235848 11/18/2016 General Fund 235849 11/18/2016 General Fund 235849 11/18/2016 General Fund 235849 11/18/2016 General Fund 235849 11/18/2016 General Fund 235849 11/18/2016 Casino Public Service Account Name Spec Dept Exp -Police Sales Tax Payable Training & Travel - Police POST Training & Travel -Police Training & Travel - Police POST Training & Travel -Police Gas & Oil - Police Training & Travel - Police Training & Travel - Police POST Training & Travel -Police Police/ID - Police Sales Tax Payable Police/ID - Police Police/ID - Police Police/1D - Police Meetings & Travel - Police Spec Dept Exp -Police Spec Dept Exp -Police Sales Tax Payable Equipment < $5K - Police Equipment < $5K - Police Sales Tax Payable Office Supplies - AS Office Supplies - AS Sales Tax Payable Meetings & Travel - Police Sales Tax Payable Meetings & Travel - Police Gas & Oil - Fire Telephone -PS RPSC Page 18 of 30 Vendor Name US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US BANK US BANK US BANK US BANK US BANK US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Void Amount 26.83 -26.83 25.00 25.00 25.00 544.85 6.00 78.32 54.47 23.60 1,188.80 17.50 -17.50 215.00 81.50 -81.50 215.00 34.00 34.00 97.63 0.22 -0.22 97.63 61.36 0.01 -0.01 61.36 51.63 0.12 -0.12 51.63 -1.16 1.16 170.15 56.51 44.37 Check Number Check Date Fund Name Account Name Vendor Name 235850 11/18/2016 General Fund Police/ID - Police US Bank 235851 11/18/2016 General Fund Spec Dept Exp - ABSO US Bank 235851 11/18/2016 General Fund Repairs &Maint Routine - PS -N US Bank 235851 11/18/2016 General Fund Repairs & Maint Routine - PS -S US Bank 235851 11/18/2016 General Fund Training & Travel - Police US Bank 235851 11/18/2016 General Fund Repairs &Maint Routine - PS -N US Bank 235852 11/18/2016 General Fund Spec Dept Exp - AS US Bank 235852 11/18/2016 General Fund Spec Dept Exp - AS US Bank 235852 11/18/2016 General Fund Spec Dept Exp - AS US Bank 235852 11/18/2016 General Fund Repairs & Maint Routine-ASBIdg US Bank 235852 11/18/2016 General Fund Repairs & Maint Routine-ASBIdg US Bank 235852 11/18/2016 General Fund Sales Tax Payable US Bank 235852 11/18/2016 General Fund Repairs & Maint Routine-ASBIdg US Bank 235852 11/18/2016 General Fund Repairs & Maint Routine-ASBIdg US Bank 235852 11/18/2016 General Fund Sales Tax Payable US Bank 235852 11/18/2016 General Fund Postage & Shipping - AS US Bank 235853 11/18/2016 General Fund Spec Dept Exp - Fire US Bank 235853 11/18/2016 General Fund Sales Tax Payable US Bank 235853 11/18/2016 General Fund Spec Dept Exp - Fire US Bank 235853 11/18/2016 General Fund Repairs &Maint Routine - PS -N US Bank 235853 11/18/2016 General Fund Repairs & Maint Routine - PS -S US Bank 235853 11/18/2016 General Fund Repairs &Maint Routine - PS -N US Bank 235854 11/18/2016 General Fund Uniforms - Police US Bank 235854 11/18/2016 General Fund Sales Tax Payable US Bank 235854 11/18/2016 General Fund Uniforms - Police US Bank 235854 11/18/2016 General Fund Equipment < $5K - Fire US Bank 235854 11/18/2016 General Fund Sales Tax Payable US Bank 235854 11/18/2016 General Fund Equipment < $5K - Fire US Bank 235854 11/18/2016 General Fund Equipment < $5K - Fire US Bank 235854 11/18/2016 General Fund Equipment < $5K - Fire US Bank 235854 11/18/2016 General Fund Training & Travel - Fire US Bank 235854 11/18/2016 General Fund Sales Tax Payable US Bank Page 19 of 30 Check Total: Check Total: Check Total: Check Total: Check Total: Void Amount 271.03 503.02 503.02 77.71 39.69 30.44 236.20 19.00 403.04 48.34 11.44 17.24 107.93 0.30 -0.30 21.62 0.29 -0.29 3.77 210.34 1.14 -1.14 176.05 58.29 38.00 86.39 358.73 -0.01 0.01 97950 0.17 -0.17 224.62 116.85 -116.85 -0.01 0.01 Check Number Check Date Fund Name 235854 11/18/2016 General Fund 235854 11/18/2016 General Fund 235854 11/18/2016 General Fund 235854 11/18/2016 General Fund 235855 11/18/2016 General Fund 235855 11/18/2016 General Fund 235855 11/18/2016 General Fund 235856 235857 235857 235857 235858 235859 235859 235859 235859 235860 235860 235860 235860 235860 235860 235860 235860 235860 235860 235860 235860 235860 235860 11/18/2016 11/18/2016 11/18/2016 11/18/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 11/21/2016 General Fund General Fund General Fund General Fund Casino Public Service General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Account Name Training & Travel - Fire Sales Tax Payable Training & Travel - Fire Training & Travel - Fire Spec Dept Exp - SEA Spec Dept Exp - SEA Sales Tax Payable Office Supplies - Police Training & Travel - Fire Sales Tax Payable Training & Travel - Fire Office Supplies - RPSC Paper Supplies - ED Paper Supplies - ED Paper Supplies - ED Paper Supplies - ED Community Promo - ED Community Promo - ED Sales Tax Payable Exp Belforte - CC Meetings & Travel - CM Meetings & Travel - CM Meetings & Travel - CM Office Supplies - CM Office Supplies - CM Sales Tax Payable Exp Stafford - CC Meetings & Travel - ED Meetings & Travel - ED Exp Stafford - CC Page 20 of 30 Vendor Name US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Void Amount -0.01 0.01 6.52 27.03 1,237.67 37.95 0.09 -0.09 37.95 24.69 24.69 -0.01 0.01 210.95 210.95 165.09 165.09 29.99 49.99 29.99 9.99 119.96 1,041.04 91.09 -91.09 412.72 412.72 650.00 27.62 28.75 1.92 -1.92 25.00 25.00 25.00 25.00 Check Number Check Date Fund Name Account Name Vendor Name Void Amount 235860 11/21/2016 General Fund Exp - Mackenzie - CC US Bank 85.00 Check Total: 2,757.85 235861 11/21/2016 General Fund Recruitment - AS US Bank 75.00 Check Total: 75.00 235862 11/21/2016 General Fund Training & Travel - DS US Bank 225.00 235862 11/21/2016 General Fund Training & Travel - DS US Bank 225.00 235862 11/21/2016 General Fund Office Equip - DS US Bank 429.56 Check Total: 879.56 235863 11/21/2016 General Fund Meetings & Travel - ED US Bank 38.67 235863 11/21/2016 General Fund Meetings & Travel - ED US Bank 19.90 235863 11/21/2016 General Fund Meetings & Travel - ED US Bank 11.39 235863 11/21/2016 General Fund Meetings & Travel - ED US Bank 29.06 235863 11/21/2016 General Fund Meetings & Travel - ED US Bank 25.38 235863 11/21/2016 General Fund Meetings & Travel - ED US Bank 75.00 235863 11/21/2016 General Fund Meetings & Travel - ED US Bank 27.89 Check Total: 227.29 235864 11/21/2016 Sewer Utility Fund Equip over $5K - Sewer US Bank -123.99 235864 11/21/2016 Sewer Utility Fund Equip over $5K - Sewer US Bank -105.00 235864 11/21/2016 General Fund Spec Dept Exp -Police US Bank 85.40 235864 11/21/2016 General Fund Spec Dept Exp -Police US Bank -0.01 235864 11/21/2016 General Fund Sales Tax Payable US Bank 0.01 235864 11/21/2016 General Fund Spec Dept Exp -Police US Bank 42.70 235864 11/21/2016 ISF - Information Technology Training & Travel - IT US Bank 20.00 235864 11/21/2016 ISF - Information Technology Training & Travel - IT US Bank 718.12 235864 11/21/2016 ISF - Information Technology Gas & Oil - IT US Bank 4.50 235864 11/21/2016 ISF - Information Technology Spec Dept Exp - IT US Bank 228.00 Check Total: 869.73 235865 11/21/2016 General Fund Aflac Payable AFLAC 1,662.28 Check Total: 1,662.28 235866 11/21/2016 General Fund Medical Ins Hartford-Ret Med HARTFORD LIFE INS 28,732.60 Check Total: 28,732.60 235867 11/21/2016 General Fund HSABank Payable HSA Bank 1,153.00 Check Total: 1,153.00 235868 11/21/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 1,762.44 Page 21 of 30 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,762.44 235869 11/21/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 2,940.84 235869 11/21/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 1,750.00 Check Total: 4,690.84 235870 11/21/2016 General Fund Scope Dues Payable SEIU Local 1021 1,204.57 Check Total: 1,204.57 235871 11/21/2016 General Fund United Way Payable United Way 43.26 Check Total: 43.26 235872 11/22/2016 General Fund Aflac Payable AFLAC 1,516.84 Check Total: 1,516.84 235873 11/22/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 200.00 235873 11/22/2016 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 400.00 Check Total: 600.00 235874 11/22/2016 General Fund Telephone - B Pool Comcast 155.91 Check Total: 155.91 235875 11/22/2016 General Fund Training & Travel - Police Brittany Hawks 18.00 Check Total: 18.00 235876 11/22/2016 General Fund Training & Travel - Police Matthew Hayes 18.00 Check Total: 18.00 235877 11/22/2016 General Fund Training & Travel - Police JASON KRAUSS 18.00 Check Total: 18.00 235878 11/22/2016 General Fund Training & Travel - Police Lake County Peace Officers Association 500.00 Check Total: 500.00 235879 11/22/2016 General Fund Training & Travel - Police Nicholas Miller 18.00 Check Total: 18.00 235880 11/22/2016 General Fund POST Training & Travel -Police Nicholas Miller 90.00 Page 22 of 30 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 90.00 235881 11/22/2016 General Fund Outside Event Ticket Sales Movement Lab-Bemadette Alverio 3,710.00 235881 11/22/2016 General Fund Box Office Fees/Misc - PAC Movement Lab-Bernadette Alverio -371.00 235881 11/22/2016 PAC Facility Capital Reserve F Capital Facility Fee Rev - PAC Movement Lab-Bernadette Alverio -200.00 235881 11/22/2016 General Fund Rentals - PAC Movement Lab-Bernadette Alverio -1,575.00 Check Total: 1,564.00 235882 11/22/2016 General Fund Dues & Subscription - DS Redwood Empire Association of Code Offic 60.00 Check Total: 60.00 235883 11/22/2016 General Fund Office Supplies - DS JETTE SELBERG 20.92 Check Total: 20.92 235884 11/22/2016 ISF - Information Technology Recruitment - IT Sonoma Media Investments-Advertising 526.20 Check Total: 526.20 235885 11/22/2016 General Fund Meetings & Travel - Police Sonoma State University 133.00 Check Total: 133.00 235886 11/22/2016 General Fund Training & Travel - FIN Donna Uboldi 11.66 Check Total: 11.66 235887 11/22/2016 General Fund Medications - AS Bayer HealthCare, LLC 180.38 Check Total: 180.38 235888 11/22/2016 ISF - Information Technology Telephone - IT CA Department of Technology 2.337.00 Check Total: 2.337.00 235889 11/22/2016 2007R /PFF Loan Repaymts OF-62 SrC W Parking Lot Paving CINQUINI & PASSARINO INC. 1.186.00 235889 11/22/2016 Capital Projects Fund OF-58 Corp Yard/PS DesignPhase CINQUINI & PASSARINO INC. 9.325.00 Check Total: 10.511.00 235890 11/22/2016 General Fund Postage & Shipping - FIN Co of Sonoma Information Systems Departrr 320.46 235890 11/22/2016 Sewer Utility Fund Postage & Shipping - Sewer Co of Sonoma Information Systems Departn 455.42 235890 11/22/2016 Water Utility Fund Postage & Shipping - Water Co of Sonoma Information Systems Departrr 455.42 Check Total: 1,231.30 235891 11/22/2016 Capital Projects Fund TR-26 Snyder Wideng-SW to MedC DC Electric Group Inc. 553.52 Check Total: 553.52 235892 11/22/2016 Sewer Captial Project Fund WW-24 Sewer Pipe Lining Projct GHD 838.25 Page 23 of 30 Check Number Check Date Fund Name Account Name Vendor Name 235892 11/22/2016 Capital Projects Fund 1401 Snyder non -capital GHD 235892 11/22/2016 Sewer Captial Project Fund WW -17 Eastside Trunk Sewr Ph 3 GHD 235892 11/22/2016 Capital Projects Fund TR -26 Snyder Wideng-SW to MedC GHD 235892 11/22/2016 Capital Projects Fund PR -79 Com Ctr Pkg Lot Overlay GHD 235892 11/22/2016 Capital Projects Fund 2015-16 Varous Street Main GHD 235892 11/22/2016 Sewer Captial Project Fund WW -17 Eastside Trunk Sewr Ph 3 GHD 235892 11/22/2016 Capital Projects Fund TR -26 Snyder Wideng-SW to MedC GHD 235892 11/22/2016 Capital Projects Fund PR -79 Com Ctr Pkg Lot Overlay GHD 235892 11/22/2016 Sewer Captial Project Fund WW -27 SWR Inflw/Infilt Stdy GHD 235892 11/22/2016 Sewer Captial Project Fund WW -21 Clausin@101 WW MainRehab GHD Check Total: 235893 11/22/2016 Capital Projects Fund RPX Rehab Green Valley Consulting Engineers 235893 11/22/2016 Capital Projects Fund University Dist. Specific Plan Green Valley Consulting Engineers Check Total: 235894 11/22/2016 General Fund Animal Shelter Fees - AS Kathy May Check Total: 235895 11/22/2016 General Fund Advertising - Productions North Bay Bohemian Check Total: 235896 11/22/2016 ISF - Fleet Veh Rep NonDeptmtl - Fleet Rohnert Park Car Wash Check Total: 235897 11/22/2016 General Fund Contract Svcs - RPCC Star Elevator Inc 235897 11/22/2016 General Fund Contract Svcs - RPCC Star Elevator Inc Check Total: 235898 11/22/2016 Successor Agency Housing Fund Contract Svcs - Housing United Site Services 235898 11/22/2016 Successor Agency Housing Fund Contract Svcs - Housing United Site Services 235898 11/22/2016 Successor Agency Housing Fund Contract Svcs - Housing United Site Services Check Total: 235899 11/22/2016 General Fund Contract Svcs - Police Yarbrough Bros. Towing, Inc. Check Total: 235900 11/23/2016 General Fund Outside Event Ticket Sales Gary Vecchiarelli Productions, LLC 235900 11/23/2016 General Fund Box Office Fees/Misc - PAC Gary Vecchiarelli Productions, LLC 235900 11/23/2016 General Fund Rentals - PAC Gary Vecchiarelli Productions, LLC Page 24 of 30 Void Amount 1,233.14 7,133.78 23,995.43 1,297.05 2.797.17 11,087.55 37,294.49 2,015.92 671.25 3,090.77 91,454.80 2,210.00 109,972.75 112,182.75 95.00 95.00 278.00 278.00 19.93 19.93 239.49 328.00 567.49 255.93 205.77 397.59 859.29 795.00 795.00 12.064.00 -1.206.40 -4.470.63 Check Number Check Date Fund Name Account Name 235901 11/23/2016 General Fund Outside Event Ticket Sales 235901 11/23/2016 General Fund Box Office Fees/Misc - PAC 235901 11/23/2016 General Fund Rentals - PAC 235902 11/23/2016 General Fund Contract Svcs - HR 235903 11/23/2016 General Fund Advertising - Productions 235904 11/23/2016 Casino Public Service Contract Svcs - RPSC 235905 11/23/2016 ISF - Information Technology Equip Lease - IT 235906 11/23/2016 ISF - Fleet Veh Repairs for DS -Fleet 235907 11/23/2016 Capital Projects Fund OF -58 Corp Yard/PS DesignPhase 235908 11/23/2016 ISF - Fleet Veh Repairs for Water -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Water -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Water -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Water -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Police -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Police -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Sewer --Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Sewer --Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Fire -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Fire -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Sewer --Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Sewer --Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Fire -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Fire -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Water -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Water -Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Sewer --Fleet 235908 11/23/2016 ISF - Fleet Veh Repairs for Sewer --Fleet Page 25 of 30 Vendor Name Check Total: O'Brien Center for the Arts O'Brien Center for the Arts O'Brien Center for the Arts Check Total: Accela, Inc Check Total: Commuter Connection Check Total: Conservation Corps North Bay Check Total: DELL MARKETING LP Check Total: GCR Tires & Service Check Total: LCA Architects Check Total: LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS LEETE GENERATORS Void Amount 6,386.97 13, 714.00 -1,371.40 -8,052.00 4,290.60 1,387.50 1,387.50 100.00 100.00 970.00 970.00 2,197.00 2,197.00 306.41 306.41 32.440.58 32.440.58 470.00 450.00 455.01 530.00 605.00 770.00 485.00 470.00 400.00 335.00 1,000.00 1,130.00 450.00 580.00 455.00 500.00 620.00 800.00 Check Number Check Date Fund Name 235908 11/23/2016 ISF - Fleet 235908 11/23/2016 ISF - Fleet 235909 11/23/2016 ISF - Fleet 235910 11/23/2016 General Fund 235910 11/23/2016 General Fund 235910 11/23/2016 General Fund Account Name Veh Repairs for Water -Fleet Veh Repairs for Water -Fleet Veh Repairs for Police -Fleet Developer Refundable Deposits 2297 Revenue - DS 2297 Expenses - DS Vendor Name LEETE GENERATORS LEETE GENERATORS Check Total: Nardsons Enterprises, Inc. Check Total: The Community Voice The Community Voice The Community Voice Check Total: 235911 11/23/2016 Casino Public Service Supplies - PS-RPSC Vievu 235911 11/23/2016 Casino LERC Supplies-LERC Vievu 235911 11/23/2016 Abandoned Veh Abatement (AVA) Equip <$5K- AVA Vievu 235911 11/23/2016 Abandoned Veh Abatement (AVA) Equip <$5K- AVA Vievu 235911 11/23/2016 Casino LERC Supplies-LERC Vievu. 235911 11/23/2016 Casino Public Service Supplies - PS-RPSC Vievu 235911 11/23/2016 General Fund Sales Tax Payable Vievu Check Total: 235912 12/01/2016 ISF - Information Technology Telephone - IT AT&T Check Total: 235913 12/01/2016 General Fund Telephone - PS Bldg -South AT&T 235913 12/01/2016 General Fund Telephone - PS Bldg -North AT&T 235913 12/01/2016 General Fund Telephone - PS Bldg -North AT&T 235913 12/01/2016 General Fund Telephone - RPCC AT&T 235913 12/01/2016 ISF - Information Technology Telephone - IT AT&T 235913 12/01/2016 General Fund Telephone - PS Bldg -North AT&T 235913 12/01/2016 General Fund Telephone - B Pool AT&T Check Total: 235914 12/01/2016 ISF - Information Technology Spec Dept Exp - IT CMS Communications Inc Check Total: 235915 12/01/2016 ISF - Information Technology Equip Lease - IT Dell Financial Services 235915 12/01/2016 ISF - Information Technology Equip Lease - IT Dell Financial Services 235915 12/01/2016 ISF - Information Technology Equip Lease - IT Dell Financial Services 235915 12/01/2016 ISF - Information Technology Equip Lease - IT Dell Financial Services Page 26 of 30 Void Amount 780.00 620.00 905.01 140.00 140.00 168.00 168.00 168.00 168.00 7.027.04 532.36 532.36 20.26 20.25 53.11 -93.62 8,091.76 2,684.25 2,684.25 37.71 37.71 99.57 17.90 1,022.04 615.48 37.56 1,867.97 213.68 213.68 163.13 113.21 380.73 2,672.54 Check Number Check Date Fund Name Account Name 235916 12/01/2016 Successor Agency Housing Fund Legal Svcs - Housing 235916 12/01/2016 Water Utility Fund Legal Svcs - Water 235929 12/02/2016 General Fund Contract Svcs - RPCC 235930 12/02/2016 Sewer Utility Fund Printing Services 235930 12/02/2016 Water Utility Fund Printing - Water 235930 12/02/2016 General Fund Printing Services - EcDev 235930 12/02/2016 Water Utility Fund Printing - Water 235930 12/02/2016 Sewer Utility Fund Printing Services 235930 12/02/2016 Water Utility Fund Printing - Water 235930 12/02/2016 General Fund Printing Services - EcDev 235931 12/02/2016 Successor Agency Housing Fund Retention Payable -RSA Hsg 235932 12/02/2016 General Fund Uniforms - Fire 235933 235933 235933 235933 235934 235934 235934 235935 235936 235936 12/02/2016 12/02/2016 12/02/2016 12/02/2016 12/02/2016 12/02/2016 12/02/2016 12/02/2016 12/02/2016 12/02/2016 General Fund General Fund General Fund General Fund General Fund General Fund General Fund Capital Projects Fund General Fund General Fund Contract Svcs - Police Contract Svcs - Police Contract Svcs - Police Contract Svcs - Police Contract Svcs - RPCC Contract Svcs - RPCC Contract Svcs - RPCC PR -92 Park Restrooms Spec Dept Exp - PW Spec Dept Exp - Streets Page 27 of 30 Vendor Name Void Check Total: STRADLING YOCCA CARLSON & RAUT STRADLING YOCCA CARLSON & RAUT Check Total Lorreen Abbott Check Total Ad Vantage Marketing Ad Vantage Marketing Ad Vantage Marketing Ad Vantage Marketing Ad Vantage Marketing Ad Vantage Marketing Ad Vantage Marketing Check Total AFM Environmental Inc Check Total: All Star Fire Equipment, Inc. Check Total: American Medical Response, Inc American Medical Response, Inc American Medical Response, Inc American Medical Response, Inc Check Total: Sherry Blanchard Sherry Blanchard Sherry Blanchard Check Total: Brokaw Design Check Total: Buchanan Food Service Buchanan Food Service Amount 3,329.61 2,700.00 3,200.00 5,900.00 91.00 91.00 65.58 65.59 16.10 180.02 545.78 545.78 180.02 1.598.87 19.012.00 19.012.00 266.88 266.88 800.00 500.00 300.00 600.00 2,200.00 421.20 403.65 126.75 951.60 13,952.50 13,952.50 22.63 531.87 Check Number Check Date Fund Name Account Name 235937 12/02/2016 ISF - Information Technology Telephone - IT 235937 12/02/2016 ISF - Information Technology Telephone - IT 235937 12/02/2016 ISF - Information Technology Telephone - IT 235938 12/02/2016 Water Utility Fund License Permit & Fees - Water 235939 12/02/2016 General Fund Contract Svcs - DS 235940 12/02/2016 General Fund Spec Dept Exp - RPCC 235941 12/02/2016 ISF - Fleet Veh Repairs for Water -Fleet 235942 12/02/2016 General Fund Spec Dept Exp - H Pool 235942 12/02/2016 General Fund Spec Dept Exp - B Pool 235943 12/02/2016 General Fund Training & Travel - Fire 235944 12/02/2016 General Fund Contract Svcs - RPCC 235945 12/02/2016 General Fund Rec Ref Clearing 235946 12/02/2016 Capital Projects Fund University Dist. Specific Plan 235947 12/02/2016 General Fund Contract Svcs - RPCC 235948 12/02/2016 General Fund Training & Travel - Fire Page 28 of 30 Vendor Name Void Amount Check Total: 554.50 CA Department of Technology 2.204.00 CA Department of Technology 2,178.00 CA Department of Technology 1,679.00 Check Total: 6,061.00 CA WATER RESOURCES BOARD 14,966.00 Check Total: 14,966.00 Code Source 5,895.00 Check Total: 5,895.00 Creative Ceramics and Glass 1,029.41 Check Total: 1,029.41 DRIVE LINE SERVICE OF 108.97 Check Total: 108.97 Eureka Oxygen Co. 147.91 Eureka Oxygen Co. 73.82 Check Total: 221.73 Fire Instruction 345.00 Check Total: 345.00 Robert Flannery 416.00 Check Total: 416.00 MARGOT GODOLPHIN 400.00 Check Total: 400.00 Green Valley Consulting Engineers 89,985.56 Check Total: 89,985.56 Jason Hader 390.00 Check Total: 390.00 Holiday Inn Express Oakdale 485.05 Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 485.05 235949 12/02/2016 General Fund Contract Svcs - RPCC Bettyjane Hotaling 5,720.00 Check Total: 5,720.00 235950 12/02/2016 General Fund Concession Purchases - SpC Iniguez Cookies & Pastries 45.00 Check Total: 45.00 235951 12/02/2016 General Fund Contract Svcs - RPCC Rachel Jackson 200.00 Check Total: 200.00 235952 12/02/2016 General Fund Rec Ref Clearing Janet Leali 130.00 Check Total: 130.00 235953 12/02/2016 Water Utility Fund Training & Travel - WTR PW Steve Lepori 125.00 Check Total: 125.00 235954 12/02/2016 General Fund Contract Svcs - SpC Diane Micheli 211.20 Check Total: 211.20 235955 12/02/2016 General Fund Rpr & Maint Non-Routine-ASBIdg Northgate Company Inc. 3,750.00 Check Total: 3,750.00 235956 12/02/2016 General Fund Postage & Shipping - CH Pitney Bowes Inc 221.83 Check Total: 221.83 235957 12/02/2016 General Fund Developer Refundable Deposits Redwood Equities 2.910.31 235957 12/02/2016 General Fund 2297 Revenue - DS Redwood Equities -2.910.31 235957 12/02/2016 General Fund 2297 Expenses - DS Redwood Equities 2.910.31 Check Total: 2.910.31 235958 12/02/2016 General Fund Training & Travel - Fire ROBERT J. SAGAN 230.00 235958 12/02/2016 General Fund Training & Travel - Fire ROBERT J. SAGAN 268.50 Check Total: 498.50 235959 12/02/2016 General Fund Rec Ref Clearing Cecilia Sarabia 310.00 Check Total: 310.00 235960 12/02/2016 General Fund Productions - Production Gail Shelton 75.17 235960 12/02/2016 General Fund Gas & Oil - PAC Gail Shelton 20.00 235960 12/02/2016 General Fund Postage & Shipping - PAC Gail Shelton 11.16 Page 29 of 30 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 235961 12/02/2016 General Fund Contract Svcs - RPCC Gay Shelton-Ostadi Check Total: 235962 12/02/2016 General Fund Contract Svcs - RPCC Randy Snyder Check Total: 235963 12/02/2016 Gas Tax Fund(2105, 2106, 2107) Contract Svcs - Gas Tax So Co Transportation Authority Check Total: 235964 12/02/2016 General Fund Contract Svcs - SpC PAMELA STAFFORD 235964 12/02/2016 General Fund Contract Svcs - RPCC PAMELA STAFFORD 235964 12/02/2016 General -Fund Contract Svcs - SpC PAMELA STAFFORD Check Total: 235965 12/02/2016 General Fund Training & Travel - Fire State Fire Training Check Total: 235966 12/02/2016 General Fund Publicity - SrC Studio Fuwafuwa 235966 12/02/2016 General Fund Publicity - B Pool Studio Fuwafuwa 235966 12/02/2016 General Fund Publicity - H Pool Studio Fuwafuwa 235966 12/02/2016 General Fund Publicity - RPCC Studio Fuwafuwa 235966 12/02/2016 General Fund Publicity - SpC Studio Fuwafuwa Check Total: 235967 12/02/2016 General Fund Publicity - SrC United States Post Office 235967 12/02/2016 General Fund Publicity - B Pool United States Post Office 235967 12/02/2016 General Fund Publicity - H Pool United States Post Office 235967 12/02/2016 General Fund Publicity - RPCC United States Post Office 235967 12/02/2016 General Fund Publicity - SpC United States Post Office Check Total: 235968 12/02/2016 General Fund Repairs & Maint Routine -PAC Universal Building Services Check Total: 235969 12/02/2016 General Fund Building Permit Fees West Bay Development, Inc. Check Total: Report Total: Page 30 of 30 Void Amount 106.33 165.75 165.75 120.00 120.00 9,138.00 9,138.00 3,634.15 1,755.00 525.00 5,914.15 65.00 65.00 73.50 196.00 245.00 1,445.50 490.00 2,450.00 96.53 257.43 321.78 1.898.52 643.57 3.217.83 1.530.00 1.530.00 113.23 113.23 1,179,950.71 SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK 3 BILLS FOR ACCEPTANCE December 13, 2016 Check Numbers: 235736 $3,100.00 Dated: November 15, 2016 - December 2, 2016 TOTAL $3,100.00 0 0 0 0 M E 0 n ct7 w d � v ami d � rn b W z b q W � C4 N y 7131 Q O x N y ,kn-i 1+2 I d U a v N 0 0 0 0 M E 0 ROHNERT PARK FINANCING AUTHORITY CASH REPORT TO: The Chairman and Board Members of the Rohnert Park Financing Authority Darrin Jenkins, Executive Director FROM: Betsy Howze, Finance Director Prepared By: Lori Newzell DATE: November 23, 2016 CASH BALANCES AS OF OCTOBER 31__2016 2003 Lease Revenue Refunding Bonds: Lease Revenue Refunding Bonds -Revenue Fund Lease Revenue Refunding Bonds -Project Fund 2005 Sewer System R.C.O.P.'s Funds: Certificate Payment Fund TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $ 18.49 0.16 29.22 $ 47.87 CASH DISTRIBUTION AS OF October 31, 2016 CASH HELD BY FISCAL AGENTS: Maturity Interest Source of Investment Institution Date Rate Par Value Market Value Valuation 2003 Lease Revenue Refundinu Bonds: Lease Rev Refdg Bds-Revenue Fund: Blackrock Prov Tfund N/A 0.220% $ Lease Rev Refdg Bds-Project Fund: Blackrock Prov Tfund N/A 0.000% 18.49 $ 18.49 Note (1) 0.16 0.16 Note (1) Total $ io.va Q io.vo 2005 Sewer System RCOP's Funds: Certificate Payment Fund: Blackrock Prov Tfund N/A 0.210% $ 29.22 $ 29.22 Note (1) $ 29.22 $ 29.22 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH Investment Yield for October 31, 2016 0.213% $ 18.65 29.22 $ 47.87 INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. Note (1) The source of valuation for this investment is the month end Union Bank Trust Statements. The Par Value and Market Value are typically the same as interest is credited and paid monthly. HOUSING SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chairman and Members of the Community Housing Successor Agency of the City of Rohnert Park Darrin Jenkins, Executive Director CASH BALANCES AS OF OCTOBER 31 2.01 fi Low $ Moderate Income Housing Housing Fund Bond Proceeds (2007H TABs) Debt Service Fund (2007H TABs) TOTAL HOUSING SUCCESSOR AGENCY CASH FROM: Betsy Howze, Finance Director Prepared By: Lori Newzell DATE: November 23, 2016 $ 2,103,349.36 13,780,325.56 43.64 $ 15,883,718.56 CASH DISTRIBUTION AS OF October 31, 2016 Checkin_q Accounts: Interest Rate Exchange Bank Checking Account #44042 0.03% $ 2,103,349.36 CASH HELD BY FISCAL AGENTS: Investment Maturity Interest Investment Institution Type Date Rate Par Value Market Value 2007H TAB'S Union Bank -Trustee 2007H Redevelopment Project Fund (Housing) Tax Allocation Bonds: Blackrock Prov Tfund Treas. Note N/A 0.20% $ 13,780,325.56 $13,780,325.56 Note (1) 2007H Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Treas. Note N/A 0.21% 43.64 43.64 Note (1) $ 13,780,369.20 $13,780,369.20 13,780,369.20 TOTAL HOUSING SUCCESSOR AGENCY CASH Investment Yield for October 31, 2016 0.177% $ 15,883,718.56 INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Housing Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. The funds to meet the agency's expenditures will be determined by the State Department of Finance. Note (1) The source of valuation for these investments is their respective monthly statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARI{ CASH REPORT TO: The Chairman and Members of the Community Redevelopment Successor Agency of the City of Rohnert Park Darrin Jenkins, Executive Director CASH BALANCES AS OF OCTOBER 31, 201 fi RPTTF Funds (1) Debt Service Special Fund (2001 TARBs) Debt Service Reserve Fund (1999 TABs) (2) Redevelopment Fund (1999 TABs) (3) Debt Service Fund (2007R TABs) (1) TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH (1) Appropriated for debt service payments & ROPS obligations. (2) Required minimum debt service reserves. (3) Tax Allocation Bond Proceeds residual interest. FROM: Betsy Howze, Finance Director Prepared By: Lori Newzell DATE: November 21, 2016 $ 742,444.62 51.28 1,756,308.26 69.47 3.85 $ 2,498,877.48 CASH DISTRIBUTION AS OF October 31, 2016 Checking Accounts: Interest Rate Exchange Bank Checking Account #44042 0.03% $ 742,444.62 CASH HELD BY FISCAL AGENTS: Investment Maturity Interest Investment Institution Type Date Rate Par Value Market Value 2001 TARB'S Union Bank -Trustee Tax Allocation Refunding Bonds Special Fund: Blackrock Prov Tfund N/A 0.200% $ 51.28 $ 51.28 Note (1) $ 51.28 $ 51.28 51.28 1999 TAB'S: Union Bank -Trustee 1999 Tax Allocation Bonds Redevelopment Fund: Blackrock Prov Tfund Trees. Note N/A 0.200% $ 69.47 $ 69.47 Note (1) Total 1999 Tax Allocation Bonds Redevelopment Fund $ 69.47 $ 69.47 69.47 Union Bank -Trustee 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Trees. Note N/A 0.200% $ 1,756,282.95 $ 1,756,282.95 Note (1) 1999 Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Trees. Note N/A 0.200% 25.31 2531 Note (1) Total 1999 Tax Allocation Bond Fund $ 1,756,308.26 $ 1,756,308.26 1,756,308.26 2007R TAB'S Union Bank -Trustee 2007R Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Trees. Note N/A 0.000% $ 3.85 $ 3.85 Note (2) Total 2007R Tax Allocation Bonds Fund $ 3.85 $ 3.85 3.85 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH $ 2,498,877.48 Investment Yield for October 31, 2016 0.149% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. Due to the dissolution of the redevelopment agencies by the State of California the funds to meet the agency's expenditures will by determined by the State Depatment of Finance. Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. Note (2) The source of valuation for this investment is the month end Union Bank Trust Statements •^"' •• City of Rohnert Park Cash Report As of October 31, 2016 To: The Honorable Mayor & Members of the City Council From: Betsy Howze, Finance Director- Darrin Jenkins, City Manager Prepared By: Lori Newzell Summary of General Fund Cash Total General Fund Cash $ 13,178,422.44 Restricted (External) $ 1,015,812.84 Assigned 13,421,967.16 Subtotal (not available to spend) 14,437,780.00 Unassigned $ (1,259,357.56) Restricted Detail: Refundable Deposits 923,414.89 Housing Program 80,196.00 Senior Center Donations 12,201.95 $ 1,015,812.84 Assigned Detail: Operating Reserve $ 4,219,968.00 Contingency Reserve 3,732,884.00 Vehicle Replacement Reserve 400,000.00 Stadium Land Proceed Reserve for Waste Water 150,000.00 2003 Lease Revenue Refunding Bond Reserve 534,000.00 Insured Losses Reserve 1,143,788.16 Infrastructure Reserve 2,200,000.00 Information Technology Reserve 500,000.00 Retiree Health Savings Reserve 41,327.00 Retiree Medical Reserve 500.000.00 150,353.36 $ 13,421,967.16 Enterprise Fund Cash Water Utility Operations Fund $ 3,040,789.56 Water Capital Fund Graton Special Enforcement Activity 375,912.00 Water Revenue Bonds 2,600,569.80 120.88 Sewer Utility Operations Fund Casino Waterway MOU 3.3 Fund 10,751,342.89 Sewer Capital Fund 2,529,462.86 (843,450.60) JEPA Deposit - Wastewater Casino Vehicle Contribution 501,137.51 Recycled Water Operation Funds 150,353.36 Recycled Water Capital Fund 139.50 Garbage Utility Operations Fund 640,422.55 Golf Course Enterprise Fund 12,459.09 Total Enterprise Fund Cash $ 14,629,226.74 Internal Service Fund Cash Information Technology Fund $ 338,136.96 Information Technology Lease Purchase Escrow 163,345.48 Vehicle/Equipment Replacement Fund 1,398,452.46 Fleet Services Fund 81,744.44 Infrastructure Fund 1.454.544.14 Total Internal Service Fund Cash $ 3,436,223.48 Special Revenue Funds Gas Tax Funds: Sec. 2107 Maint/Const $ 2,260,163.42 Gas Tax Funds: Sec. 2107.5 Eng/Admin 103.78 Graton Special Enforcement Activity 251,026.64 Casino Public Safety Capital Contribution 2,600,569.80 Problem Gambling MOU 3.2 Fund 163,441.38 Casino Waterway MOU 3.3 Fund 114,739.37 Casino Public Service MOU 3.4.2 Fund 2,529,462.86 Casino Supplemental MOU 3.4 Fund 3,443,201.16 Casino Vehicle Contribution 485,120.91 Page 1 of 3 City of Rohnert Park Cash Report (Continued) As of October 31, 2016 Special Revenue Funds - (Continued) Alcohol Beverage Sales Ordinance #70 Fund 80,828.36 Vehicle Abatement Fund 312,225.15 Traffic Safety Fund 82,192.75 General Plan Maintenance Fee Revenue Fund 422,709.53 Spay and Neuter Fee Special Revenue Fund 45,193.12 Federal Asset Forfeiture Special Revenue Fund 7,836.80 State Asset Forfeiture Special Revenue Fund 496,466.49 PAC Capital Facilities Fund 95,406.25 Sports Center Facility Cap Reserve 89,968.83 Per Acre For Development Fee Fund 758,762.96 Sewer Capacity Charge Fund 1,592.61 Refuse Road Impact Fee Fund 1,284,536.38 Measure M Streets Fund 304,595.83 Affordable Housing Linkage Fee Fund 124,459.02 Traffic Signals Fund 1,492,945.02 UDSP Maintenance Annuity Fund 117,824.00 Regional Traffic Fee Fund 241,667.31 Explorer Program Fund 8,643.60 Cal Disability Act Fund 7,986.21 Buildg Standard Sp SB1473 693.42 Public Facilities Finance Admin Fund 755,215.98 Public Facilities Finance Fee Fund 1,425,209.00 SLESF Fund 261,763.39 DIVCA AB2987/PEG Fees Fund 497,588.30 Traffic Congestion Relief Fund 1,096.06 6.6.2 -Wilfred JEPA Fund 343,043.30 Prop M Fire Assessment 114,966.06 Copeland Creek Drainage Fund 54,147.14 Total Special Revenue Funds $ 21,277,392.19 Capital Project Funds City Capital Projects $ (2,653,834.50) Wilfred Dowdell Specific Plan Mitigation Program 13,096.06 2007 R Bond Proceeds _ 3,457,500.47 Total Capital Projects Funds $ 816,762.03 Permanent Funds Performing Arts Center Donations $ 676,655.78 Dorothy Spreckels Endowment Fund (1) 500.000.00 Total Permanent Fund $ 1,176,655.78 Trust & Agency Funds Rent Appeals Board Fund $ 144,923.21 Rohnert Park Foundation 17,330.07 Federal Seized Assets 225,393.61 State Seized Assets 1,818,293.62 Total Trust & Agency Funds $ 2,205,940.51 Total Cash All City Funds $ 56,720,623.17 (1) Per the 1st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund. The income of the Fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of Rohnert Park's Dorothy Rohnert Spreckels Preforming Arts Center." Page 2 of 3 CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF OCTOBER 31, 2016 $ 79.03 $ 79.03 Maturity 2005A CSCDA W/W Rev Bonds Trustee 0.210% Investment Investment Valuation Bank Name Type Date % Int. Par Value Market Value Source Exchange Bk Recreation Checking Ckg N/A 0.030% $ 61,496.92 $ 61,496 92 Note (1) Exchange Bk Operating Checking Ckg N/A 0.030% 16,146,433.55 16,146,433.55 Note (1) Exchange Bk Payroll Checking Ckg N/A 0.000% 49.649.40 49,649.40 $ 56,720,623.17 Total Business Checking Accounts Note (1) Investments in Medium Term Notes, Certificates of Deposits, checking and savings accounts. 0.020% $ 16,257,579.87 $ 16,257,579.87 Note (2) Petty Cash kept in cash drawers at each City cash collection site. Petty Cash Cash N/A 0.000% $. 3,776.00 $ 3,776.00 Note (2) 0000% $ 3,776.00 $ 3,776.00 typically equal. Interest is received quarterly. State of Calif.-tAIF Pooled N/A 0.654% $ 7,370,443.92 $ 7,370,443.92 Note (3) So. Co. Investmt Pool Pooled N/A 0.858% 32,377,785.06 32,377,785.06 Note (4) Total Managed Pools 0.756% $ 39,748,226.98 $ 39,748,228.98 POOLED INVESTMENT SUMMARY BY TYPE Subtotal October 31, 2016 0.591% $ 56,009,584.85 $ 56,009,584.85 2002C CSCDA W/W Rev Bonds Trustee 0.200% $ 79.03 $ 79.03 Note (5) 2005A CSCDA W/W Rev Bonds Trustee 0.210% 41.85 41.85 Note (5) Total Revenue Bonds 0.010% $ 120.88 $ 120.88 Money Market Funds held at Zions Bank Cash N/A 0.108% $ 163,345.48 $ 163,345.48 Note (8) Wilfred Widening Construction Dep M.M. N/A 0.030% 46,434.45 46,434.45 Note (6) JEPA Deposit Ckg N/A 0.070% 501,137.51 501,137.51 Note (7) Total Dedicated Portfolios 0.050% $ 710,917.44 $ 710,917.44 Totals $ 56,720,623.17 $ 56720.623.17 Note (1) Investments in Medium Term Notes, Certificates of Deposits, checking and savings accounts. Note (2) Petty Cash kept in cash drawers at each City cash collection site. Note (3) These are funds invested in the Local Agency Investment Fund, State ofCalifornia. Current Market Value and Par Value are typically equal. Interest is received quarterly Note (4) These are funds invested in the Sonoma County Investment Pool. Current Market Value and Par Value are typically equal. Interest is received quarterly. Note (5) These funds are being held by Union Bank of California Note (6) These funds are held as a deposit from Graton Tribe for Wilfred Widening project. Note (7) These funds are held as a deposit per section 6.1.1 of the Graton Wastewater JEPA. Note (8) These funds are being held in escrow by Zions Bank for IT lease purchase. POOLED INVESTMENT SUMMARY BY TYPE October 31, 2016 # of % of Avg. Average Days Investment Type Invmnts Portfolio YTM Par Value _ _ Market Value Until Maturity Business Checking 3 28.66% 0.020% $ 16,257,579.87 $ 16,257,579.87 1 Petty Cash 1 0.01% 0.000% 3,776 3,776 0 Managed Pools(LAIF/SCIP) 2 7008% 0.756% 39,748,229 39,748,229 Cash with Trustee 2 0.00% 0.010% 120.88 120.88 1 Dedicated Portfolios 3 1.25% 0.050% 710,917.44 710.917.44 I 11 100.00% $ 56,720,623.17 $ 56,720,623.17 Page 3 of 3 V'OHNERT PABX 63 CALIFS RN �P Meeting Date: Department: Submitted By: Prepared By: Agenda Title: ITEM NO. 6C1 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT December 13, 2016 Finance Betsy Howze, Finance Director Betsy Howze, Finance Director Adoption of Resolution Accepting the Development Impact Fee Report for Fiscal Year July 1, 2015 through June 30, 2016 RECOMMENDED ACTION: Adopt Resolution Accepting the Development Impact Fee Report for Fiscal Year July 1, 2015 through June 30, 2016. BACKGROUND: In 1987 the State enacted Assembly Bill No. 1600, adding Section 66000 et seq. to the Government Code. This law requires that any city imposing development impact fees must report certain information each year. In accordance with this requirement, staff annually reports to the City Council for each development impact fee collected: (a) the fee description; (b) the amount of the fee; (c) the beginning and ending balances of each fund for which the impact fees were collected; (d) the amount of fee collected and the corresponding interest earned; (e) the identification of each public improvement on which fees were expended and the amounts expensed on each such improvement; (f) a description of any interfund transfer, loan or any refund made for each impact fee fund. For items (a) through (f), the information for FY 2015-16 is attached for each development impact fee. ANATVCTC- Pursuant to Government Code Sections 66000 and following, commonly referred to as A131600, municipalities imposing impact fees are required to prepare an annual report within 180 days after the close of the fiscal year. In addition, for the fifth fiscal year following the first deposit into the account or fund, and every five years thereafter, the City is required to make certain findings with respect to that portion of the fund which is unexpended. To be in full compliance with State law, the City must: 1. Spend or commit development impact fees within five years of collecting them; or 2. Adopt a resolution that makes a finding that a reasonable relationship remains between the currect need for the fees and the purpose for which they were originally proposed. 1 ITEM NO. 6C1 This report has been prepared for FY 2015-16, which was made available to the public as of November 28, 2016. OPTIONS CONSIDERED: As the City is required to comply with AB 1600 Development Impact Fee in its entirety, no alternatives to the proposed resolution have been considered. FISCAL IMPACT/FUNDING SOURCE: None. Department Head Approval Date: November 22, 2016 City Manager Approval Date: November 29, 2016 City Attorney Approval Date: November 28, 2016 Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A - Annual Development Impact Fee Report 3. Attachment 1 to Exhibit A -Annual Report 2 RESOLUTION NO. 2016-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING THE DEVELOPMENT IMPACT FEE REPORT FOR FISCAL YEAR JULY 1, 2015 THROUGH JUNE 30, 2016 WHEREAS, pursuant to Government Code Section Government Code Section 66000 et seq., the City of Rohnert Park is required to prepare an annual report regarding development impact fees within 180 days after the close of each fiscal year; and WHEREAS, staff has prepared a report that contains the information required by Government Code Section 66000 et seq., a copy of which is attached hereto as Exhibit A and incorporated by this reference; and WHEREAS, this report has been made available to the public not less than fifteen (15) days from the date of the next regularly scheduled public meeting. The report has been available for public review at the Clerk's office and on the City's website since November 28, 2016; and WHEREAS, Government Code Section 66001 (d) requires a local agency to make findings with respect to any unexpended funds for the fifth fiscal year following the first deposit into the account or fund; and WHEREAS, the City's Per Acre Development Fee Fund No. 110 contains unexpended funds; and WHEREAS, Per Acre Development Fee Fund No. 110 fees are to be used for the expansion of the City's water system, including but not limited to production, storage, distribution facilities and necessary engineering and planning studies; and WHEREAS, there is a reasonable relationship between the Per Acre Development Fee and its use, because the fee will be used for the expansion of the City's water system, including but not limited to production, storage, distribution facilities and necessary engineering and planning studies; and WHEREAS, the approved land used plans and environmental documents for each Specific Plan Area and Planned Development Area in the City require the construction of water storage facilities and these improvements are slated for construction beginning in Fiscal Year 2016-17; and WHEREAS, all funds available in the Per Acre Development Fund, which total $628,585.64 will be used to fund construction of water storage facilities; and WHEREAS, the Affordable Housing Linkage Fee Fund No. 147 contains unexpended funds; and 2016-113 WHEREAS, Affordable Housing Linkage Fee Fund No. 147 serves as a mechanism for non-residential development to offset the impacts created by new workers on the City's affordable housing stock; and WHEREAS, there is a reasonable relationship between the Affordable Housing Linkage Fee and its use, because the fee will be used to assist in the construction of affordable housing within the new developments; and WHEREAS, Affordable Housing Linkage Fee Fund No. 147 have been deposited into the City's Affordable Linkage Fee Fund No. 147; and WHEREAS, the economic recession has constrained all residential development, including affordable housing development until quite recently; and WHEREAS, some funds available in the Affordable Housing Linkage Fee Fund, which total $120,739.23 will be used to assist in the construction of affordable housing in the Southeast Specific Plan Area in Fiscal Year 2017-18, with additional expenditures on future phases of other affordable housing development throughout the city; and WHEREAS, Traffic Signalization Fund No. 150 fees are to be used for traffic signals installation in the Rohnert Park Major Thoroughfare District; and WHEREAS, there is a reasonable relationship between the Traffic Signalization Fee and its use, because the fee will be used to fund traffic signal installations or modifications on the Snyder Lane Widening Project and a signal capacity project; and WHEREAS, the Traffic Signalization Fees have been deposited into the City's Traffic Signal Fund No. 150 and no additional funds are anticipated to be deposited into this fund because the fee was eliminated in 2004; and WHEREAS, funds available in the Traffic Signalization Fund, which total $1,506,170.02 will be used in FY 16-17 on the Snyder Lane Widening Project for the traffic signalization and a signal capacity increase study staring in Fiscal Year 2016-17 with the project to follow in FY 17-18, and other signal projects intersecting Snyder Lane beginning in FY 2016- 17 through FY 2020; and WHEREAS, the Copeland Creek Drainage Fee Fund No. 191 fees are to be used for improvements to the Copeland Creek watershed to offset the impacts of new development; and WHEREAS, there is a reasonable relationship between the Copeland Creek Drainage Fund and its use, because the fee will be used to install mitigation planting in Copeland Creek; and WHEREAS, the Copeland Creek Drainage Fee have been deposited into the City's Copeland Creek Drainage Fee Fund No. 191 and no additional funds are anticipated to be deposited into this fund because the fee was eliminated in 2004; and 2 2016-113 WHEREAS, all funds available in the Copeland Creek Drainage Fee, which total $54,147.14 will be used to install mitigation planting in Copeland Creek; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the foregoing recitals are true and correct. BE IT FURTHER RESOLVED that the City Council does hereby find and adopt as follows: 1. In accordance with Government Code Section 66000 et seq., the City has conducted an annual review of its development impact fees and capital infrastructure programs and the Council has reviewed the Development Impact Fee Report for the fiscal year 2016-17. 2. The funds have been and shall be used for the purposes stated in said report and are necessary to mitigate impacts resulting from development in the City and there is a reasonable relationship between the use of the fees and the type of development project upon which the fee is imposed. 3. The City's Per Acre Development Fee Fund No. 110 contains unexpended funds. These fees are to be used for the expansion of the City's water system, including but not limited to production, storage, distribution facilities and necessary engineering and planning studies. There is a reasonable relationship between the Per Acre Development Fee and its use, because the fee will be used for the expansion of the City's water system, including but not limited to production, storage, distribution facilities and necessary engineering and planning studies. The approved land used plans and environmental documents for each Specific Plan Area and Planned Development Area in the City require the construction of water storage facilities and these improvements are slated for construction beginning in Fiscal Year 2016-17. All funds available in the Per Acre Development Fund, which total $628,585.64 will be used to fund construction of water storage facilities. 4. The Affordable Linkage Fee Fund No. 147 contains unexpended funds. The Affordable Linkage Fee Fund No. 147 serves as a mechanism for non-residential development to offset the impacts created by new workers on the City's affordable housing stock. There is a reasonable relationship between the Affordable Linkage Fee and its use, because the fee will be used to assist in the construction of affordable housing within the new developments. Some funds available in the Affordable Linkage Fee Fund, which total $120,739.23 will be used to assist in the construction of affordable housing in the Southeast Specific Plan Area in Fiscal Year 2017-18, with additional expenditures on future phases of other affordable housing development throughout the city. 5. The Traffic Signalization Fund No. 150 fees are to be used for traffic signals installation in the Rohnert Park Major Thoroughfare District. There is a reasonable 2016-113 relationship between the Traffic Signalization Fee and its use, because the fee will be used to fund traffic signal installations or modifications on the Snyder Lane Widening Project and a signal capacity project. All funds available in the Traffic Signalization Fund, which total $1,506,170.02 will be used on the Snyder Lane Widening Project for the traffic signalization portion of the project and the signal capacity increase project staring in Fiscal Year 2016-17. 6. The Copeland Creek Drainage Fee Fund No. 191 fees are to be used for improvements to the Copeland Creek watershed to offset the impacts of new development. There is a reasonable relationship between the Copeland Creek Drainage Fund and its use, because the fee will be used to install mitigation planting in Copeland Creek. All funds available in the Copeland Creek Drainage Fee, which total $54,147.14 will be used to install mitigation planting in Copeland Creek; 7. The Council hereby approves, accepts and adopts the Development Impact Fee Report for the fiscal year 2015-16. DULY AND REGULARLY ADOPTED this 13th day of December, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: CALLINAN STAFFORD: NIACKENZIE: BELFORTE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN:( ) 4 2016-113 Exhibit A CITY OF ROHNERT PARK ANNUAL DEVELOPMENT IMPACT FEE REPORT Fiscal Year July 1, 2015 through June 30, 2016 Issued on November 28, 2016 State Law (Government Code Section 66006), requires each local agency that imposes AB 1600 development impact fees to prepare an annual report providing specific information about those fees. Further, it stipulates that fees imposed on new development have the proper nexus to any project on which they are imposed. AB 1600 imposes certain accounting and reporting requirements with respect to the fees collected. The fees must be segregated from the General Fund and from other funds or accounts containing fees collected for other improvements. Each fund must earn its own interest and be used for the same purpose as the fee collected. The report shall be completed within 180 days after the last day of each fiscal year, and made available to the public at least 15 days in advance of the public meeting at which the report is presented. The following information should be contained in the report: • A description of the type fee in the account or fund. • The amount of the fee. • The beginning and ending balances of each fund for which the impact fees were collected. • The amount of fee collected and the corresponding interest earned. • An identification of each public improvement on which fees were expended and the amounts expensed on each such improvement including the total percentage of the cost of the public improvement that was funded with the fees. • An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement. • A description of any interfund transfer, loan or any refund made for each impact fee fund including the public improvement on which the transferred or loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. • The amount of refunds made due to sufficient funds being collect to complete financing on incomplete public improvements, and the amount of reallocation of funds made due to administrative costs of refunding unexpended revenue exceeded the amount to be refunded. PER ACRE DEVELOPMENT FEE (Fund No. 110) This fee was established per Resolution 79-08 and provides for the expansion of the City's water system, including but not limited to production, storage, distribution facilities and necessary engineering and planning studies. The City has not previously programmed capital projects related to water production, storage and distribution facilities, because there are insufficient funds collected at this time. However, the approved land used plans and environmental documents for each Specific Plan Area and Planned Development Area in the City require the construction of water storage facilities. These improvements are slated for construction beginning in Fiscal Year 2016-17. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: $17,715.00 per acre Fund Balance, Receipts, and Interest Earned: Beginning Balance: Adjustment to Fund Balance Receipts Interest Expenditures Ending Balance: $ 483,238.92 0.00 142, 575.16 2,771.56 0.00 $ 628,585.64 2 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 10/11 $ 2,811.59 FY 2011/12 $ 320.80 $ 0.00 $ 0.00 3,132.39 FY 2012/13 28, 642.54 0.00 0.00 31, 774.93 FY 2013/14 334,331.05 0.00 0.00 366,105.98 FY 2014/15 116, 853.34 0.00 279.60 483, 238.92 FY 2015/16 145, 346.72 0.00 0.00 628, 585.64 Totals $ 628,306.04 $ 0.00 $ 279.60 $ 628,585.64 Result: Five year spent test not met in accordance with Government Code 66001. 2 PER ACRE DEVELOPMENT FEE (Fund No. 110) continued: The table below shows the planned usage of the Per Acre Development Fee funds that were not spent within the 5 year period, but retain a reasonable relationship between the Per Acre Development Fee and its use, because the fee will be used for construction of water storage facilities in FY 16-17. ver Acre uevewornent ree ruture vuDuc % of Project Project # Project Name Expenditure Funded with Fee N/A University District Water Tank $5,000,000.00 100.00% N/A Updated Tank Sizing & Location Analysis 50,000.00 100.00% Total Expenditures $5,050,000.00 3 SEWER CAPACITY CHARGE (Fund No. 120) This fee was established per Resolution 2008-127. The fee served as the mechanism by which the City of Rohnert Park collected from new development the funds necessary to pay for the Incremental Recycled Water Program (IRWP) Capacity Expansion Projects that benefit new development. The City is no longer collecting for Sewer capacity charge. This fee was incorporated into the Public Facilities Fee on November 22, 2011. An outstanding receivable is due in the amount of $1,030. As the receivable is collected, the funds are transferred to the Sewer Enterprise Fund to pay for a portion of the City's share of the expansion of the Subregional Wastewater System Expansion debt service. No loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: NA -No longer collected Fund Balance, Receipts, and Interest Earned: Beginning Balance: Adjusment to Fund Balance Receipts Interest Expenditures Ending Balance: $ 0.00 0.00 3,395.56 156.43 3,551.99 $ 0.00 M Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2010/11 $ 1,381,908.16 FY 2011/2012 $ 133, 793.40 $ 967, 846.44 $ 0.00 547, 855.12 FY 2012/2013 340,907.56 888,762.68 0.00 0.00 FY 2013/2014 3,047.62 3,047.62 0.00 0.00 FY 2014/2015 3,007.07 3,007.07 0.00 0.00 FY 2015/2016 3,551.99 3,551.99 0.00 0.00 Totals $ 484,307.64 $ 1,866,215.80 $ 0.00 $ 0.00 Result: Five year spent test met in accordance with Government Code 66001. M SEWER CAPACITY CHARGE (Fund No. 120), continued: Sewer Capacity Charge Public Improvement FY 15-16 Expenditures % of Project Project # Project Name Expenditure Funded with Fee N/A Subregional Wastewater System $ 3,551.99 N/A Total Expenditures $ 3,551.99 AFFORDABLE HOUSING LINKAGE FEE (Fund No. 147) This fee was established per Resolution 2006-277. The fee serves as a mechanism for non- residential development to offset the impacts created by new workers on the City's affordable housing stock. The City has not programmed capital projects related to affordable housing because there are insufficient funds collected at this time. However, as development proceeds in the City's Specific Plan and Planned Development Areas, the fee revenue will be used to assist in the construction of affordable housing within the new developments. These improvements are slated for construction beginning in Fiscal Year 2017-18. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: $0.69 per commercial square foot $1.19 per retail square foot $0.71 per industrial square foot Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 120,487.81 Adjustment to Balance 0.00 Receipts 195.96 Interest 55.46 Expenditures 0.00 Ending Balance: $ 120,739.23 The City plans to expend $15,000 in Affordable Housing Linkage Fee revenue to assist in the construction of affordable housing in the Southeast Specific Plan Area in 2017-18, with additional expenditures on future phases of that development. Co Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2010/11 $ 24,850.00 FY 2011/12 $ 2,253.54 $ 0.00 $ 0.00 27,103.54 FY 2012/13 3,185.40 0.00 0.00 30, 288.94 FY 2013/14 1,552.50 0.00 0.00 31, 841.44 FY 2014/15 88,646.37 0.00 0.00 120,487.81 FY 2015/16 251.42 0.00 0.00 120,739.23 Totals $ 95,889.23 $ 0.00 $ 0.00 $ 120,739.23 Result: Five year spent test not met in accordance with Government Code 66001. The City plans to expend $15,000 in Affordable Housing Linkage Fee revenue to assist in the construction of affordable housing in the Southeast Specific Plan Area in 2017-18, with additional expenditures on future phases of that development. Co TRAFFIC SIGNALIZATION FEE (Fund No. 150) This fee was established per Resolution 79-84 for the construction of traffic signals at planned intersections. This fee was superseded by the Public Facilities Fee on July 13, 2004. No loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: NA -No longer collected Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 1,507,282.17 Adjument to Balance 0.00 Receipts 0.00 Interest 8,308.11 Expenditures 9,420.26 Ending Balance: $ 1,506,170.02 Five Year Revenue Test Expenditures Revenues Beginning Fund Balance 2010/11 FY 2011/12 $ 12,731.13 FY 2012/13 8,426.66 FY 2013/14 13,814.32 FY 2014/15 4,816.18 FY 2015/16 8,308.11 Totals $ 48, 096.40 Expenditures Adjustments Fund Balance $ 1,862,107.07 $ 113, 606.28 $ 0.00 1, 761, 231.92 281, 006.91 0.00 1, 488, 651.67 0.00 0.00 1, 502, 465.99 0.00 0.00 1, 507, 282.17 9,420.26 0.00 1,506,170.02 $ 404, 033.45 $ 0.00 $ 1,506,170.02 Result: Five year spent test not met in accordance with Government Code 66001. Traffic Signalization Fee Public Improvements FY 15-16 Expenditures % of Project Project # Project Name Expenditure Funded with Fee 2016-03 TR -102 Traffic Flow Improvement Study $ 9,420.26 100.00% Total Expenditures $ 9,420.26 7 TRAFFIC SIGNALIZATION FEE (Fund No. 150) continued: The table below shows the planned usage of the Traffic Signalization Fee funds that were not spent within the 5 year period, but retain a reasonable relationship between the Traffic Signalization Fee and its use, because the fee will be used to pay for the signalization portion of the Snyder Lane Widening Project in FY 2016-17; a Medical Center/Snyder and Jasmine project beginning in FY 2016-17; Commerce and Snyder project programmed for FY 2019-20 and the Signal Capacity Increasing Project, the study is programmed for FY 2016-17 and the remainder programmed for FY 2017-18. i rarric signamation ree ruture vuwic # Proiect Name % of Project iture Funded with Fee 2014-01 Snyder Lane Widening $ 240,000.00 2.80% N/A Medical Center/Snyder and Jasmine Signals 500,000.00 100.00% N/A Commerce and Snyder 700,000.00 100.00% N/A Signal Capacity Increasing Project 650,000.00 100.00% Total Expenditures $ 2,090,000.00 N. CAPITAL OUTLAY FUND FEE (Fund No. 160) This fee was established per Ordinance 47 for the acquisition, improvement, and expansion of public parks, playgrounds, open space, recreation facilities, and community facilities such as fire stations, libraries, civic auditoriums, civic centers, and sports stadiums. This fee was superseded by the Public Facilities Fee on July 13, 2004 and is no longer collected. The money is used as the City has applicable projects. It was anticipated in FY 2013-14 that these funds would be used to pay for the Sports Center Locker Room Retrofit project; however a new funding source, 2007R bond proceeds was identified and used instead. These remaining funds will be transferred to a capital projects fund to pay for the majority of the M Park Tennis Courts rehabilitation in FY 2015-16 and will be exhausted by the end of the fiscal year. No loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: NA -No longer collected Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 205,121.97 Adjument to Balance 0.00 Receipts 9,645.24 Interest 0.00 Expenditures 214,767.21 Ending Balance: $ 0.00 Capital Outlay Fund Fee Public Improvement FY 15-16 Expenditures % of Project Project # Project Name Expenditure Funded with Fee 2015-02 M Section Tennis Courts 214,767.21 70.87% Total Expenditures $ 214,767.21 I Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2010/11 $ 217,326.04 FY 2011/12 $ 1,501.53 $ 0.00 $ 0.00 218, 827.57 FY 2012/13 1,124.44 0.00 0.00 219, 952.01 FY 2013/14 648.12 9,645.44 0.00 210, 954.69 FY 2014/15 898.10 6,655.50 (75.32) 205,121.97 FY 2015/16 9,645.24 214, 767.21 0.00 0.00 Totals $ 13,817.43 $ 231,068.15 $ (75.32) $ 0.00 Result: Five year spent test met in accordance with Government Code 66001. Capital Outlay Fund Fee Public Improvement FY 15-16 Expenditures % of Project Project # Project Name Expenditure Funded with Fee 2015-02 M Section Tennis Courts 214,767.21 70.87% Total Expenditures $ 214,767.21 I PUBLIC FACILITIES FEE (Fund No. 165) This fee was updated per Resolution 2008-126 and shall be solely used for; (a) the purposes described in the Public Facilities Finance Plan (PFFP); (b) for reimbursing the City for the development's fair share of those capital improvements already constructed by the City; or (c) for reimbursing developers who have constructed public facilities described in the PFFP or other facility master plans adopted from time to time by the City Council where those facilities were beyond that needed to mitigate the impacts of the developer's project or projects. All expenditures from this fund are in the form of transfers to capital project funds. In FY 2014-15 an audit adjustment was made that recognized 2 loans that were made in prior fiscal years to this fund for development projects. The first loan was from the former Redevelopment Agency for Eastside Trunk Sewer Phase I in the amount of $10,055,725, and the second was a loan from the Sewer Enterprise fund to catch up for prior year debt service payments that should have been made from this fund in the amount of $1,222,382. The remaining loan balances at June 28, 2016 are $9,555,725 and $1,227,687 respectively. No loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: See Attachment 1 Fund Balance, Receipts, and Interest Earned: Beginning Balance: Adjustment to Fund Balance Receipts Interest Expenditures Ending Balance: $ (7,911,396.83) 0.00 5, 292, 403.79 23, 024.20 7, 373, 057.92 $ (9,969,026.76) 10 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2010/11 $ 754,235.64 FY 2011/12 $ 39, 559.83 $ 129, 630.54 $ 0.00 664,164.93 FY 2012/13 13,117, 204.97 698, 099.58 0.00 13, 083, 270.32 FY 2013/14 2, 598, 968.03 9,211,117.62 0.00 6,471,120.73 FY 2014/15 2,761,610.60 5,869,147.00 (11,274,981.16) (7,911,396.83) FY 2015/16 5,315,427.99 7,373,057.92 0.00 (9,969,026.76) Totals $ 23,832,771.42 $23,281,052.66 $ (11,274,981.16) $ (9,969,026.76) Result: Five year spent test met in accordance with Government Code 66001. 10 PUBLIC FACILITIES FEE (Fund No. 165) continued vuauc raciuties ree vunuc improvement rY io-ib txpenaitures Project # Project Name Expenditure % of Project Funded with Fee 2005-03 Recycled Water Expansion $ 9,601.65 100.00% 2011-11 Dowdell Ave Construction 3,103.50 100.00% 2014-01 ESTS - Phase III/Snyder Lane Widening 6,382,374.69 80.00% N/A Subregional Wastewater System Debt Service 769,173.98 N/A N/A 2005 Sewer COPS Debt Service (Expansion) 208,804.10 N/A Total Expenditures $ 7,373,057.92 11 COPELAND CREEK DRAINAGE (Fund No. 191) This fee was established per Resolution 67-64 for improvements to the Copeland Creek watershed to offset the impacts of new development. This fee was superseded by the Public Facilities Fee on July 13, 2004 and is no longer collected. The City has not programmed capital projects in the Copeland Creek watershed largely because of delays in development. However, the City has budgeted the full available balance in Fund No. 191 for a contract with California Conservation Corps North Bay to install mitigation planting in Copeland Creek. The mitigation planting was necessitated by improvements to the bridge at Copeland Creek and Snyder Lane that serves new development. The funds will be exhausted by the end of Fiscal Year 2016-17. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: NA — No longer collected Fund Balance, Receipts, and Interest Earned: Beginning Balance: Adjustment to Fund Balance Receipts Interest Expenditures Ending Balance: $ 53,850.19 0.00 0.00 296.95 0.00 $ 54,147.14 12 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2011/12 $ 0.00 FY 2011/12 $ 31.50 $ 0.00 $ 0.00 31.50 FY 2012/13 54,505.46 0.00 0.00 54,536.96 FY 2013/14 72.20 234.00 0.00 54,375.16 FY 2014/15 231.03 756.00 0.00 53,850.19 FY 2015/16 296.95 0.00 0.00 54,147.14 Tota I s $ 55,137.14 $ 990.00 $ 0.00 $ 54,147.14 Result: Five year spent test met in accordance with Government Code 66001. 12 WILFRED DOWDELL PUBLIC SAFETY MITIGATION PROGRAM (Fund No. 315) This fee was established per resolution 14-129 for the Wilfred Dowdell Public Safety Equipment Mitigation Fee. The fee mitigates impacts to the City's public safety department as a result of development in the Wilfred Dowdell Specific Plan Areas. Specifically the fee provides for the purchase of equipment needed to outfit the additional Public Safety Officer required as a result of Project development. The City has not programmed purchases of public safety outfit gear because there are insufficient funds available at this time. The City will utilize fee revenue to purchase public safety outfit gear including a vehicle and turnout gear as soon as sufficient funds are available. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: $1,867.01 per acre Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 13,024.24 Adjument to Balance 0.00 Receipts 0.00 Interest 71.82 Expenditures 0.00 Ending Balance: $ 13,096.06 13 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2010/11 $ 0.00 FY 2011/12 $ 0.00 $ 0.00 $ 0.00 0.00 FY 2012/13 0.00 0.00 0.00 0.00 FY 2014/15 0.00 0.00 0.00 0.00 FY 2014/15 13,024.24 0.00 0.00 13,024.24 FY 2015/16 71.82 0.00 0.00 13,096.06 Totals $ 13,096.06 $ 0.00 $ 0.00 $ 13,096.06 Result: Five year spent test met in accordance with Government Code 66001. 13 �2o pi,kNFRT PAkh 0) CA IFORNtJ Development Fees Public Facility Fee (PFF). - The public facility fee consists of a population mitigation fee, a traffic mitigation fee, a component mitigation fee, and an administrative fee. The PFF is used to fund the construction of a wide range of infrastructure to support the City's General Plan. The PFF amount charged to a development is based on which area the development will be constructed. Table 1 Residential Fees Land Use Infill East Infill Northeast University Southeast Sonoma Northwest Wilfred Stadium Canon Manor Designation of Hwy West of SPA District SPA SPA Mountain SPA Dowdell Lands PD SPA 101 Hwy 101 SPA Village SPA SPA General Office $9,045 $10,491 NA $9,498 $9,498 PD $10,491 $10,491 $10,491 NA Single $19,664 $21,282 $30,506 $30,940 $28,007 $24,018 NA NA NA $22,031 Family $6,475 $7,216 NA 1 $6,641 $6,641 $6,641 $7,006 $7,006 $7,006 NA Residential (unit) $13,585 $14,505 NA $13,873 $13,873 $13,873 $14,505 $14,505 $14,505 NA Multi -Family $12,691 $13,703 $18,978 $19,081 $18,124 $15,520 $14,089 NA $14,189 $14,386 Residential $2,912 $3,246 NA $3,016 $3,016 $3,016 $3,246 $3,246 $3,246 NA (unit) Senior $12,020 $13,032 NA NA _ NA NA NA NA NA NA Housing $2,912 $3,246 NA $3,016 $3,016 $3,016 $3,246 $3,246 $3,246 NA (unit) Assisted $10,453 $10,959 NA NA NA NA NA NA NA NA Livin (unit) $2,342 $2,677 NA $2,447 $2,447 $2,447 $2,677 $2,677 $2,677 NA Table 2 Non -Residential Fees Applied to Enclosed Thousand Square Feet (TSF) Land Use Infill East Infill West Northeast University Southeast Sonoma Northwest Wilfred Stadium Canon Designation of Hwy of Hwy SPA District SPA Mountain SPA Dowdell Lands PD Manor 101 101 SPA Village PD SPA SPA General Office $9,045 $10,491 NA $9,498 $9,498 $9,498 $10,491 $10,491 $10,491 NA (enclosed tsf) Hotel/Motel $6,475 $7,216 NA 1 $6,641 $6,641 $6,641 $7,006 $7,006 $7,006 NA (enclosed tsf) Retail $13,585 $14,505 NA $13,873 $13,873 $13,873 $14,505 $14,505 $14,505 NA (enclosed is Light $2,912 $3,246 NA $3,016 $3,016 $3,016 $3,246 $3,246 $3,246 NA Industrial (enclosed is Heavy $2,912 $3,246 NA $3,016 $3,016 $3,016 $3,246 $3,246 $3,246 NA Industrial (enclosed tsf) Warehouse $2,342 $2,677 NA $2,447 $2,447 $2,447 $2,677 $2,677 $2,677 NA (tsf) Table 3 Non -Residential Fees Applied to Gallons of Wastewater Generated (GAL) Land Use Infill East Infill West Northeast University Southeast Sonoma Northwest Wilfred Stadium Canon Designation of Hwy of Hwy SPA District SPA Mountain SPA Dowdell Lands PD Manor 101 101 SPA Villa e PD SPA SPA General Office $70.37 $70.37 NA $119.83 $116.47 $116.47 $70.37 $70.37 $70.37 $116.47 enclosed is Hotel/Motel $70.37 $70.37 NA $119.83 $116.47 $116.47 $70.37 $70.37 $70.37 $116.47 (enclosed tsf) Retail $70.37 $70.37 NA $119.83 $116.47 $116.47 $70.37 $70.37 $70.37 $116.47 (enclosed tsf) Light $70.37 $70.37 NA $119.83 $116.47 $116.47 $70.37 $70.37 $70.37 $116.47 Industrial enclosed is Heavy $70.37 $70.37 NA $119.83 $116.47 $116.47 $70.37 $70.37 $70.37 $116.47 Industrial (enclosed tsf) Warehouse $70.37 $70.37 NA $119.83 $116.47 $116.47 $70.37 $70.37 $70.37 $116.47 (tsf) Table 4 Non -Residential Fees Applied to Disturbed Site Area (TSF) Land Use Infill East Infill West Northeast University Southeast Sonoma Northwest Wilfred Stadium Canon Designation of Hwy of Hwy SPA District SPA Mountain SPA Dowdell Lands PD Manor 101 101 SPA Village PD SPA SPA General Office NA NA NA $292.22 NA NA $265.95 $265.95 $265.95 NA (enclosed tst) Hotel/Motel NA NA NA $292.22 NA NA $265.95 $265.95 $265.95 NA (enclosed tst) Retail NA NA NA $292.22 NA NA $265.95 $265.95 $265.95 NA (enclosed tsf) Light NA NA NA $292.22 NA NA $265.95 $265.95 $265.95 NA Industrial enclosed tsf) Heavy NA NA NA $292.22 NA NA $265.95 $265.95 $265.95 NA Industrial (enclosed tsf) Warehouse NA NA 7NA $292.22 NA NA $265.95 $265.95 $265.95 NA (tsf) Attachment l A Public Facilities Fee Schedule Notes 1. See 2011 Update to the Public Facilities Finance Plan for detailed presentation of calculations. (Adopted by City Council Resolution) 2. "Infill Development' is all development (new, remodel or reconstruction) outside of the defined Specific Plan Areas or Planned Developments 3. Non-residential fees are calculated by summing the values from Tables 2, 3, and 4 for the type of land use proposed. 4. "Mixed Use" fees are calculated by summing the fees calculated for each type of land use within the mixed use proposal. 5. NA or Not Applicable means that a particular fee component does not apply within the defined geographic area because: a. New development within that geographic does not create impacts to certain infrastructure systems; or b. Approved Specific Plans do not include certain land use classes, hence fee components have not been computed. 6. Enclosed Thousand Square Feet is calculated based on the gross floor area, as defined in Chapter 17.04 of the Municipal Code including any patio area under a horizontal projection of the roof, the floor above or other covering, when such area is used for activities integral to the commercial business. 7. Disturbed Thousand Square Feet is calculated based on the total area approved for grading on the property. ydxr:sar ptiRR Mission Statement ,.; "We Care for Our Residents by Working Together to Build a ' sx Better Communityfor Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 13, 2016 Department: Development Services Submitted By: Mary Grace Pawson, Development Services Director Prepared By: Eydie Tacata, Management Analyst ITEM NO. 6C2 Agenda Title: Endorsing the Redwood Drive and Commerce Boulevard Sidewalk Ramp ADA Upgrades Project for FY 2017-2018 Community Development Block Grant Funding Application RECOMMENDED ACTION: Adopt resolution endorsing the Redwood Drive and Commerce Boulevard Sidewalk Ramps ADA Upgrades Project for submittal of an application for FY 2017- 2018 Community Development Block Grant Funding. BACKGROUND: The Community Development Block Grant ("CDBG") Program was created by the federal Housing and Community Development Acts of 1974 and 1987, with its primary objective being the development of viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons. The Sonoma County Community Development Commission ("Sonoma County CDC") is the designated local administrative body for the CDBG Program. All funding proposals from municipalities must be submitted to the Sonoma County CDC with city council resolutions endorsing proposed projects for grant funding. Staff seeks City Council endorsement of the Redwood Drive and Commerce Boulevard Sidewalk Ramps ADA Upgrades Project for a grant application (Exhibit A to Resolution) requesting $156,200 in CDBG funds. DISCUSSION: The Redwood Drive and Commerce Boulevard Sidewalk Ramps ADA Upgrades Project is part of an ongoing effort to bring sidewalk ramps in Rohnert Park into compliance with requirements of the Americans with Disabilities Act (ADA). The proposed ramp project includes locations along Redwood Drive at the intersections of Los Feliz, Laguna Drive and Rohnert Park Expressway, and along Commerce Boulevard at the intersections of Alison Avenue, Arlen Drive, Avram Avenue, Padre Parkway and Hinebaugh Creek. The CDBG Program provides resources for activities that benefit lower income persons. The Sonoma County CDC FY 2017-18 Funding Policies specifically requires that 70% of Sonoma County's CDBG funds be used to benefit persons earning less than 80% of the area median income. This proposed ramps project meets this goal. The residential areas on Redwood Boulevard are within Census Tract 1512.01, Block 1, with a median household income of $41,780, and Census Tract 1512.01, Block 5, with a median household income of $38,697 (2010-2014 American Community Survey 5 -Year Estimates, Table B19013, U.S. Census Bureau). These areas are 73% and 67% of the Rohnert Park median household income, respectively. The residential areas along Commerce Boulevard are within Census Tract 1513.05, with a median household income of $41,979 (2010-2014 American Community Survey 5 -Year ITEM NO. 6C2 Estimates, Table DP031 U.S. Census Bureau), which is 73% below the Rohnert Park median household income of $57,577. The upgraded ramps serve the entire community, particularly elderly residents and other persons with mobility limitations or low vision, as well as lower-income residents in the immediate project area. The project will improve access to public facilities such as Rohnert Park City Hall and Senior Center which are adjacent to the Commerce Boulevard corridor, to Sonoma County Transit stops located all along Redwood Drive and Commerce Boulevard, and to community amenities such as shopping and services. By continuing to provide sidewalk ramp upgrade projects such as this, the City addresses necessary infrastructure maintenance, reduces potential liabilities with respect to ADA compliance, and ensures that people with disabilities can travel throughout the city in a safe and convenient manner. Obtaining the endorsement of a project from the City Council is a requirement of the funding application. Endorsement of a project does not constitute an obligation to proceed with or construct the project should grant funding not be obtained or not be awarded in a sufficient amount to make the project feasible. Staff recommends that the City Council approve the resolution endorsing the Redwood Drive and Commerce Boulevard Sidewalk Ramps ADA Upgrades Project for submittal of an application for FY 2017-2018 Community Development Block Grant funding. Upon approval of the resolution, the funding application (Exhibit A to Resolution) will be completed and finalized and submitted by the deadline of December 16, 2016. STRATEGIC PLAN ALIGNMENT: This action is consistent Strategic Plan Goal D — Continue to Develop a Vibrant Community and aligns with the City's vision to improve transportation and infrastructure. FISCAL IMPACT / FUNDING SOURCES: The Sonoma County CDC FY 2017-18 Funding Policies do not require a funding match for the capital projects applications for CDBG funds. However, the SCCDC staff has stressed that the CDBG funding is not meant to be the only funding source for projects, and the amount of match offered by funding applicants has been a consideration in the funding allocation process in the past. For this ramps project, $38,300 in Gas Tax funds is identified as the funding match, which can be considered for including in a future Capital Improvement Program Budget should this project be successfully grant -funded with CDBG monies. Department Head Approval Date: 11/28/16 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 11/29/16 Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A to the Resolution: Sonoma County Community Development Commission Funding Application for Capital Projects: Redwood Drive and Commerce Boulevard Sidewalk Ramps ADA Upgrades Project 2 RESOLUTION NO. 2016-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE REDWOOD DRIVE AND COMMERCE BOULEVARD SIDEWALK RAMP ADA UPGRADES PROJECT FOR SUBMITTAL OF AN APPLICATION FOR FY 2017-2018 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the Community Development Block Grant ("CDBG") program was created to develop viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons; and WHEREAS, City of Rohnert Park staff has identified the Redwood Drive and Commerce Boulevard Sidewalk Ramp ADA Upgrades Project for submittal of an application for FY 2017-2018 Community Development Block Grant Funding to meet the goals of the CDBG program, to "benefit persons within incomes not exceeding 80% of the area median income", "prevent or eliminate blighting influences and the deterioration of property and facilities", and "increase access to quality public and private facilities and services..." as stated in the Sonoma County Community Development Commission 2017-18 Funding Policies; and WHEREAS, City staff has prepared an application requesting grant funding from the FY 2017-2018 Sonoma County Community Development CDBG Program for the Redwood Drive and Commerce Boulevard Sidewalk Ramp ADA Upgrades Project; and WHEREAS, the Sonoma County Community Development Commission ("SCCDC") as the designated local administrative body for the CDBG Program requires that a municipality submitting CDBG program funding applications must include a City/Town Council Resolution endorsing projects for which CDBG funding is being pursued. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby endorse the Redwood Drive and Commerce Boulevard Sidewalk Ramp ADA Upgrades Project for a request for funding from the FY 2017-2018 Sonoma County Community Development CDBG Program. BE IT FURTHER RESOLVED that the City Council does hereby approve the attached CDBG funding application (Exhibit A) and authorizes the City Manager or his designee to submit the application in substantially similar form and adjust the funding request based on any new information that may be submitted prior to the decision of the Sonoma County Board of Supervisors. BE IT FURTHER RESOLVED that the City Council does hereby delegate authority to the City Manager to approve and execute any Funding Agreement in relation to this CDBG grant application and any amendments thereto. DULY AND REGULARLY ADOPTED this 13th day of December, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: CALLINAN: STAFFORD: MACKENZIE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: (2) 2016-114 BELFORTE: SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION FUNDING APPLICATION: Capital Projects (Non -Housing) Application Summary Sheet City of Rohnert Park Legal Name of Organization Agency DUNS Number: 021773106 Redwood Drive. Commerce Boulevard Redwood Drive and Commerce Boulevard Sidewalk Ramp ADA Upgrades Program Name Physical Location of Activities (if more than one location, please provide primary location) Amount Projected Budget Requested: $ 156,200 for this Program: $ 194,500 CONTACT INFORMATION Darrin Jenkins, City Manager, djenkins(a�rpcity.org City Manager/Executive Director: Name, Title & Email address Eydie Tacata, Management Analyst, etacataglpcity.org Contact Person: Name, Title & Email address 130 Avram Avenue. Rohnert Park. CA 94928 Mailing Address of Organization 707-588-2205 707-794-9242 www.ipcity.org Telephone Fax Organization website address CDC Date and Time Stamp Rev 10/2011 PART I Summary Proiect or Program Description: This section will be incorporated into the staff reports provided to the Community Development Committee, the Technical Advisory Committee and the Board of Supervisors. Descriptions MUST BE 125 words or less. The description will not be edited and will be truncated at 125 words. This funding request is for NEPA environmental review and construction costs of Redwood Drive and Commerce Boulevard Sidewalk Ramps ADA Upgrades, which will install and/or retrofit ADA - compliant ramps in Rohnert Park. This project consists of 18 ramps at 8 locations adjacent to residential areas and within walking distance of activity centers, shopping, parks, City facilities, and transit access. All 18 ramps will require NEPA review. Project improvements will benefit residents in the entire Rohnert Park community, especially persons with mobility limitations and elderly residents of the project areas, improving access to services and amenities. PART II PROJECT TYPE Answer only ONE of the following four questions below based on the project type: 1. Facilities (ADA Restroom retrofit, New facilities, Improvements, Capital renovation) Project Street Address: Various sites within the City of Rohnert Park Assessors Parcel Number: N/A Census Tract: 1512.01, Blocks 1 and 5; 1513.05 Is project in the 100 year flood plain? No Please list the FEMA FIRM panel number: 06097CO877E, 06097CO879E Is the project, or any part of it, located within the limits of any city? Yes If yes, which city? City of Rohnert Park Status of Site Control: Identify the form of site control (whether ownership, lease, or option agreement) Can site acquisition be obtained within 12 months? The City owns the rights-of-way for all ramp locations in this project. No site acquisition is needed. Attach a copy of Site Control: N/A If applying for funds to acquire the site, attach a copy of a current appraisal, if available* * The appraised value must fully secure the Commission's loan(s). In addition, the total purchase price may not exceed the "reasonable cost" for the property. 2. For ADA Sidewalk/ curb cut projects Address location of Sidewalk: Redwood Drive at Los Feliz (NW and SW corners); Redwood Drive at Laguna Drive (NW and SW corners); Redwood Drive at Rohnert Park Expressway (NE and SE corners); Commerce Blvd. at Alison Avenue (NW, NE and SE corners; Commerce Blvd. at Arlen Drive (SW corner); Commerce Blvd. at 4 Rev 10/2016 Avram Avenue (NE and SE corner); Commerce Blvd. at Padre Parkway (NE and SE corner at driveway); Commerce Blvd. at driveway to path on north side of Hinebaugh Creek E and SE corner at driveway Census Tract: 1512.01, Blocks 1 and 5; 1513.05 Number of curb cuts anticipated: No new cuts are needed; curb cuts for 18 ramps are existing. A total of 18 ramps will be upgraded, which may include slope adjustments or other concrete sidewalk, curb and gutter work to bring the ramps to full ADA - compliance, and application of compliant detectable warning surface (e.g. yellow truncated -domes). If project will involve more than the installation of curb cuts, please describe. N/A 3. Housing Rehabilitation projects: Indicate the number of units to be assisted: N/A 4. Infrastructure: Provide all Census block groups for service area: 1512.015. 1512.011. 1513.053. 1513.054. 1513.051 Answer ALL of the following questions regardless of project type 5. Status of any environmental review. A NEPA environmental clearance will be sought for all of the curb ramp locations listed in Item #2 above and shown on the attached map. 6. What is the status of land use, building permits or other approvals? N/A a. Attach a certification of the project's consistency with the applicable General Plan, signed by an authorized representative of the jurisdiction in which the project is located. (Housing Rehabilitation projects excluded) b. Explain any land use (zoning, lot split, set back, or environmental) constraints that must be resolved prior to proceeding with the project. N/A 7. Provide detail if the project will involve the demolition of any structure or the relocation of any persons or businesses. N/A 8. Describe your "green" building practices and anticipated certifications (e.g. LEED Certifications). _ N/A a. Please attach the green score assessment provided by the jurisdiction where the project is located. If jurisdiction has no adopted green policies please refer the CDC funding policies, Section IV. I. Green Building Guidelines, for further direction. 5 Rev 10/2016 9. List anticipated target date for each of the major milestones below. Major Milestones Environmental Review Site Control Design Completion Bid Period Closes Construction Begins Construction Complete Notice of Completion Target Completion Date July 2017 n/a October 2017 November 2017 December 2017 March 2018 May 2018 Attach an 8 1/2"x 11" project location map, clearly showing the project area in relation to surrounding communities. 6 Rev 10/2016 SOURCES and USES Sources of Funds: Donations PART III Loans Grants In Kind TOTALS Gas Tax allocation $ $ $ $38,300 $38,300 CDBG $ $ $156,200 $ $156,200 $ $ $ $9,000 $9,000 $ $ $153,200 $15,300 $168,500 $ $ $ $14,000 $14,000 $ $ $156,200 $38,300 $194,500 Total $ $ $156,200 $38,300 $194,500 Proiected Uses: Donations Loans Grants In Kind TOTALS Land Acauisition Environmental Report Architect Engineering Project Fees Site Improvements Const. M mg t/Inspection Other - Other - Total 7 Rev 10/2016 $ $ $3,000 $ $3,000 $ $ $ $9,000 $9,000 $ $ $153,200 $15,300 $168,500 $ $ $ $14,000 $14,000 $ $ $156,200 $38,300 $194,500 7 Rev 10/2016 e. 4 Hine per - Rohne-—1rt Park wy- u 01 Ytl L-aguna r© et, ,* �v o� _ V WR fi r wi Z_ f'If as �, f Q,, I'iQiee;' a4 L / r f�#�� E�1 f'.i'��f ��'�.1,��'Pflt+l��"i(4ffatd� � '.i _ - .p^6+ 5a -s-- +wsw+ie .r• '. - - 1 7 0 mo ON v � a io „Avranri4ve #4 W40 3 ►wrr� G Ap ot ��; !• e Arlen Dr i 1 1 of '� ©Alison Ave 4 MIN 90 Ak Operating Budget excerpted from City of Rohnert Park Adopted Budget FY 2016-17 SOURCES Property Taxes Real Property Transfer Tax Sales & Use Tax Transient Occupancy Tax Franchise Fees Licenses & Permits Fines & Forfeitures Interest & Rents Intergovernmental & Grants Charges for Current Services Community Services Fees Donations & Miscellaneous Cost Allocation Plan Revenue TOTALREVENUE Transfers In from Other Funds" TOTAL SOURCES EXPENDITURES Administration Finance Development Services* Public Safety - Police & Fire* Animal Services Public Works Community Services** Performing Arts Center* Retiree Medical Other General Government Program Budget* SUB -TOTAL EXPENDITURES Transfers Out to Other Funds TOTAL EXPENDITURES NET BUDGET RESULT Use of Infrastructure Reserve Less Required Addition To Reserves TOTAL BUDGETARY BALANCE FY 2016-17 GENERAL FUND ADOPTED BUDGET 2014-15 Actual 3,564,329 128,994 10,493,451 2,980,129 2,068,761 1,742,414 60,493 576,483 3,596,292 1,544,007 1,217,916 166,311 ARS 'i91 2015-16 ADOPTED BUDGET 3,290,000 114,500 11,039,300 2,900,000 1,990,000 1,660,193 51,200 547,754 3,518,265 692,350 1,421,918 82,137 1 Rn7 993 Ly,UU4,Ull Ly,114,MU 7,397,777 5,788,700 $ 36,402,748 $ 34,903,540 $ 1,620,790 $ 2,087,677 646,241 1,671,293 1,988,689 1,381,476 14,534,889 15,260,693 478,134 501,367 1,982,928 1,921,545 2,022,806 2,071,900 770,138 913,959 4,927,758 2,034,200 461,999 5,670,278 420,687 301,788 $ 29,855,058 $ 33,816,176 4,967,112 1,087,364 $ 34,822,170 $ 34,903,540 $ 1,580,578 $ 0 $ 0 $ 616,000 0 590,105 $ 1,580,578 $ 25,895 $ 0 $ (25,895) * Program Budgets FY 16-17 are in Development Services, Public Safety & Performing Arts Center ** Golf Course activity has been reclassified to an Enterprise Fund 560. Therefore, for comparative purposes, the revenues and expenses related to the Golf Course have moved from the FY 15-16 Community Services Adopted Budget. 11 2016-17 ADOPTED $INCREASE/ BUDGET (DECREASE) $ 3,658,692 $ 368,692 140,000 25,500 10,700,000 (339,300) 2,900,000 0 2,060,000 70,000 2,654,819 994,626 51,200 0 556,178 8,424 3,511,170 (7,095) 1,674,903 982,553 1,405,830 (16,088) 112,137 30,000 1,807,223 0 $ 31,232,151 $ 2,117,311 5,234,000 (554,700) $ 36,466,151 $ 1,562,611 $ 2,267,899 $ 180,222 1,659,804 (11,489) 2,971,617 1,590,141 15,345,852 85,159 491,146 (10,221) 2,202,828 281,283 2,141,352 69,452 878,411 (35,548) 3,886,340 1,852,140 3,587,325 (2,082,953) 0 (301,788) $ 35,432,574 $ 1,616,398 1,033,577 (53,787) $ 36,466,151 $ 1,562,611 $ 0 $ 0 $ 0 $ (616,000) 0 (590,105) $ 0 $ (25,895) * Program Budgets FY 16-17 are in Development Services, Public Safety & Performing Arts Center ** Golf Course activity has been reclassified to an Enterprise Fund 560. Therefore, for comparative purposes, the revenues and expenses related to the Golf Course have moved from the FY 15-16 Community Services Adopted Budget. 11 �L,JJN r pAR,V .� Mission Statement � sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CAL lF6 AK''P CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 13, 2016 Department: Administration Submitted By: Darrin Jenkins, City Manager and JoAnne Buergler, City Clerk Prepared By: JoAnne Buergler, City Clerk ITEM NO. 60 Agenda Title: Amend the City Council Protocols (the Established Procedural Rules for the Conduct of City Council Meetings and Council Business) RECOMMENDED ACTION: Adopt by resolution amendments to the City Council Protocols (Protocols). BACKGROUND: At its meeting of November 22, 2016, the City Council reviewed potential updates to Protocols sections VII.D. Council Notification of Significant Incidents, XI.A. Appointments to City Commissions, Committees, and Boards. City Council directed staff to make the following revisions to the Protocols and bring back for adoption: • Update section VII.D by adding to the list of `significant public safety incidents' bomb, terrorist threat, or person/child hit in a crosswalk. • Update section VILD by adding notification by phone call or text message. • Update section XI.A(3) to establish the rotation order by seniority. • Update section XI.A(6) by clarifying Council's establishment of committees, commissions, boards, or other taskforces. ANALYSIS: The Protocols establish procedural rules for the conduct of Council meetings and business and serves as a valuable resource to guide staff on supporting Council. The revisions, if approved by Council, would do the following: • Add notification by phone call or text message of a significant incident. (See page 20) • Add bomb, terrorist threat, or person/child hit in a crosswalk to the `significant public safety incidents' list. (See page 21) • Establish a rotation order based on seniority. (See page 23) • Clarify Council's establishment of committees, commissions, boards, or other taskforces. (See page 24) STRATEGIC PLAN ALIGNMENT: Updating the Protocols is in alignment with Goal C- Ensure the Effective Delivery of Public Services. ITEM NO. 6C3 OPTIONS CONSIDERED: 1. Recommended Option: Adopt the Resolution amending the City Council Protocols. 2. Alternative 1: Direct staff to make additional revisions to the City Council Protocols and bring back for consideration of a resolution approving the amendments 3. Alternative 2: Direct staff to not update the City Council Protocols. FISCAL IMPACT/FUNDING SOURCE: No fiscal impact is expected. Department Head Approval Date: NA Finance Director Approval Date: NA City Attorney Approval Date: 12-05-2016 City Manager Approval Date: 12-08-2016 Attachments (list in packet assembly order): 1. Revised City Council Protocols sections with changes indicated 2. Resolution Amending the City Council Protocols a. Exhibit A to Resolution — Revised City Council Protocols 2 the distribution of these communications as required to meet submission deadlines. B. Master Calendar A master calendar of Council events, functions or meetings will be provided to the full Council. Functions, events or meetings to be attended by individual Councilmembers will only be included on the master calendar at the request of individual Councilmembers. C. Requests for Research or Information Councilmembers may request information or research from staff or the City Attorney on a given topic directly when it is anticipated that the request can be completed by staff or the City Attorney in less than an hour. Councilmember requests for research or information that are anticipated to take staff more than one hour to complete should be directed to the City Manager. Requests for legal review that are anticipated to take more than one hour to complete shall be directed to the Council for Consideration during a council meeting. Requests for new information or policy direction will be brought to the full Council at a regular meeting for consideration. D. Council Notification of Significant Incidents To ensure the City Council is aware of significant public safety incidents, the following incidents will be briefed through text message or phone call to the City Council by the City Manager or the Director of Public Safety: 1. Major injury or death of a City employee, an employee's immediate family member, or a prisoner in custody by the Department of Public Safety 2. Officer -involved shooting 3. Traffic collision involving a City vehicle resulting in a serious injury requiring hospitalization 4. Hostage or barricaded subject 5. Riot or other major disturbance (e.g., violent protest) 6. City participation in disaster response to other jurisdictions (e.g., strike teams sent to the San Diego fires) 7. Homicide or any unusual event leading to death 8. Major fire resulting in the loss of a structure 9. Assault where the victim may expire 10. Robbery with serious injury 11. Major sex crime with bodily injury 12. Kidnapping 13. A substantial school -related incident 14. Felony arrest of any City employee, or political figure City Council Protocols Page 20 of 27 Amended 312/4-013/20136 by Reso. No. 2016-1152815-04-7 15. Found or threat of bomb or explosive device 16. Terrorist threat 17. Person/child struck in a crosswalk 4-518.Any event resulting in substantial media coverage (e.g., discovery of improperly stored bodies by funeral home) 4-619.Any Public Safety event involving an elected official, City Manager, department head that comes to the attention of the Department of Public Safety 4-720. Activation of the City's Emergency Operations Center Requirements in existing law (e.g., juvenile information, notification of immediate family members) or the need to protect crime victims may restrict the ability to provide information. This policy is not intended to circumvent legal limits to law enforcement restricted information. In cases where incidents not requiring Council action occur during the hours of 9:00 p.m. through 8:00 a.m., Councilmembers will be contacted the next morning or shortly thereafter. VIII. LIAISON ASSIGNMENTS The Mayor assigns liaisons to various outside agencies, committees, commissions, boards, and taskforces. 1. Unless acting in an official liaison capacity, individual Councilmembers should refrain from attending meetings organized or chaired by City staff which are not open to the public. 2. Liaisons are obligated to keep Council well informed on activities pertaining to Rohnert Park via the Council Committee and Other Reports at Council meetings. 3. City staff may serve as a liaison with the concurrence of the City Manager. IX. OUTSIDE AGENCY APPOINTMENTS The Mayor nominates and the City Council confirms by majority vote of the membership appointments to outside agencies, committees, commissions, boards, and taskforces. 1. An appointee's role is to represent the City on matters affecting the City of Rohnert Park. Appointees have no authority to appropriate City funds except as otherwise approved by the City Council. 2. Appointees are obligated to keep Council well informed via Council meetings or City staff. 3. Appointees are expected to attend meetings on a regular and consistent basis. City Council Protocols Page 21 of 27 Amended 312/4-013120136 by Reso. No. 2016-1152045-04-7 4. Each appointees serves at the pleasure of the City Council. Any City Councilmember may bring forward a proposal to remove an appointee. Three affirmative votes of the City Council are required to remove an appointee. 5. City staff may be appointed with the concurrence of the City Manager. X. COUNCIL COMMITTEES A. Purpose The City Council from time to time forms committees. These committees are formed to study, investigate, and make recommendations to the full Council regarding specific topics. In some instances these are standing committees and in other instances these are ad hoc committees. In order for the committees to serve effectively, it is necessary to establish certain policies for the conduct of City business by committees. B. Appointment Council committees will be appointed by the Mayor. Committee members will be promptly notified of their selection and the scope of the committee assignment. The Mayor will designate the term of the committee and identify whether it is a standing appointment (on-going) or a short-term (ad hoc) assignment. 1. Standing Committee is a committee that has a continuing subject matter jurisdiction or has a meeting schedule that is fixed by the Council. 2. Ad Hoc Committee is a committee that has a specific purpose and limited duration, does not have a continuing subject matter jurisdiction, and does not have a meeting schedule that is fixed by the Council. C. Conflict of Interest Should an appointee to a committee discover a conflict of interest with his/her appointment to the committee, that discovery will be communicated to the Mayor immediately. D. Committee Meetings Council committee meetings will be scheduled at times which allow for each member to attend. Each member should make an effort to accommodate the committee meeting schedule. The schedule of committee meetings will be promptly communicated to each committee member. Individual committee members will not meet with other citizens or organizations during a fact finding process or other reason associated with the scope of the committee's purpose without the knowledge of all committee members. City Council Protocols Page 22 of 27 Amended 312/4-013/20136 by Reso. No. 2016-1152815-04-7 E. Communications Committee members are obligated to keep all members well informed via the Council Committee and Other Reports at Council meetings, and will not purposely harbor or keep relevant information from other members. F. Committee Materials Meeting agendas will be compiled by staff with input from each committee member. Committee materials will be provided to each committee member. These materials will be distributed to each committee member at the same time. Special arrangements may be made with committee members who are out of town when materials are distributed. G. Committee Recommendations Generally, committee members should reach agreement on findings and recommendations to present to the City Council. When the opinions of committee members are divergent, each member may submit his/her findings and recommendations separately to the City Council. Although written minutes of each committee meeting are not required, committee findings and recommendations should be presented to the City Council in a written document. H. Staffing Councilmembers assigned to committees will observe the City Council Protocols regarding staff assignment of duties. Only the City Manager will assign staff to committees for the purposes of administrative services, to attend committee meetings, and to assist with committee presentations to the City Council. XI. CITY COMMISSIONS, COMMITTEES, AND BOARDS A. Appointments to City Commissions, Committees, and Boards The following procedures will be used in considering appointments by the City Council to the various City commissions, committees, and boards which extend for a term in excess of six (6) months: 1. All persons interested in being considered for service on a City board, commission, or committee must have on file with the City an application (fact -sheet) or request for reappointment indicating an interest in serving. 2. For City commissions, committees, and boards with five (5) members, each Councilmember shall be entitled to appoint one member. All other commissions, committees, and boards in excess of five (5) members shall be selected by the Council as a whole on an "at -large" basis. 3. At -large nominees must receive a majority vote of the City Council membership in order to be appointed. 4. Nominations/appointments are made on a rotation basis. Rotation order is by City Council Protocols Page 23 of 27 Amended 312/4-013/20136 by Reso. No. 2016-1152815-04-7 seniority, based on 1) the date first elected to City Council to present continuous period of service and 2) the number of votes received in the event of a tie in period of service. In circumstances in which two members have the same tenure on the City Council, the number of votes received in the election determines the position in the sequence, with the Councilmember receiving the highest number of votes being first. If a Councilmember is appointed to fill a mid-term vacancy, that Councilmember will go to the bottom of the rotational list. The City Clerk shall keep a record of the appointments and the Councilmembers' rotation order. The rotation order shall stay intact for future appointments unless amended or rescinded. 45. Whenever an appointed member of a commission, committee, or board vacates a term of office, the Councilmember who nominated/gppointed said person, or the Councilmember's successor in office, shall be entitled to make the appointment to complete the term of office. -56. Whenever a vacancy occurs on a City commission, committee, or board, the City Clerk shall post a notice of the vacancy notifying the public of the vacancy to be filled and the date that applications will be considered to fill the vacancy in compliance with the Maddy Act. 67. The City Council may establish committees, commissions, boards, or other taskforces with a nomination/appointment process as the Council deems appropriate. The City Getineil Y., establish , mittees or other- task er-ees with appaintments made "at large" by Gatmeil as a whole and fna-y nat follow the- eminatien/appeintmex* fules as udined in the -se Pr-otoeols. This preee used fefeemmrttees or- taskfor-ees—asthe Gty Go reil deenisappr-opriate. B. Policy for Service on City Commissions, Committees, and Boards Attendance Members of commissions, committees, and boards are expected to attend meetings on a regular and consistent basis. An automatic vacancy shall occur on a commission, committee, or board if a member is absent from three (3) consecutive regular meetings without cause. Cause means "illness or other unavoidable circumstance of which the chair of the board, commission or committee is notified prior to the meeting." The chair of the commission or committee shall notify the City Manager promptly of all absences that are excused for cause. 2. Removal Each member of a board, commission, or committee created and appointed by the City Council serves at the pleasure of the City Council. Any Councilmember may bring forward a proposal to remove a board, commission, or committee member. Three (3) affirmative votes of the City Council are required to remove a member of a board, commission, or committee. City Council Protocols Page 24 of 27 Amended 312/4-013/20136 by Reso. No. 2016-1152813-04-7 RESOLUTION NO. 2016-115 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING THE CITY COUNCIL PROTOCOLS WHEREAS, on October 28, 2008, the City Council adopted City Council Protocols establishing procedural rules for the conduct of City Council meetings and Council business. On September 14, 2010, and March 10, 2015, the City Council amended the City Council Protocols; and WHEREAS, the City Council wishes to revise and update its City Council Protocols by adopting and approving, by resolution, the attached revised City Council Protocols. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park hereby adopts the revised City Council Protocols attached hereto as Exhibit "A." DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 13th day of December, 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( Exhibit A to Resolution City Council PROTOCOLS City of Rohnert Park • December 2016 Adopted 10/28/2008 by Reso. No. 2008-173 Amended 9/14/2010 by Reso. No. 2010-109 Amended 3/10/2015 by Reso. No. 2015-047 Amended 12/13/2016 by Reso. No. 2016-115 Table of Contents I. COUNCIL MEETINGS..................................................................................................................- 1 - A. Regular Meetings........................................................................................................................... - 1- 1. Other Locations......................................................................................................................... - 1- 2. Location during Local Emergency............................................................................................ - 1 - 3. Canceled Meetings.................................................................................................................... - 1- B. Special Meetings and Emergency Meetings..................................................................................- 1- C. Adjourned Meetings...................................................................................................................... - 1 - D. Study/Work Session...................................................................................................................... - 1- E. Closed Sessions............................................................................................................................. - 2- F. Cancellation of Regular Meetings................................................................................................. - 2- G. Quorum.......................................................................................................................................... - 2- H. Presiding Officer........................................................................................................................... - 2- 1. Absence of Mayor..................................................................................................................... - 2- 2. Mayor and Vice Mayor Absence.............................................................................................. - 2- 3. Election of Council Officers..................................................................................................... - 3- 1. Attendance by the Public............................................................................................................... - 3- J. Agenda Packets............................................................................................................................. - 3- K. Action Minutes.............................................................................................................................. - 3- 1. Written Comments for the Record............................................................................................ - 3- 2. Reading of the Minutes............................................................................................................. - 3- 3. Approval of Minutes................................................................................................................. - 4- 4. Recordings of Meetings............................................................................................................ - 4- 11. ORDER OF BUSINESS.................................................................................................................. 4- A. General Order................................................................................................................................ - 4- B. Presentations/Proclamations.......................................................................................................... - 4- C. Consent Calendar........................................................................................................................... - 4- D. Action Agenda Items..................................................................................................................... - 4- E. Council Committee and Other Reports......................................................................................... - 4- F. Communications............................................................................................................................ - 5 - 1. On an Item on the Agenda........................................................................................................ - 5- 2. On a non -Agenda Item.............................................................................................................. - 5- G. Matters from/for Council............................................................................................................... - 5- H. Standard Adjournment................................................................................................................... - 5- i III. RULES OF CONDUCT..................................................................................................................- 6- A. Rosenberg's Rules of Order.......................................................................................................... - 6- B. Powers and Duties of Presiding Officer of City Council............................................................... 6- 1. Participation.............................................................................................................................. - 6- 2. Seating Arrangement for City Council..................................................................................... - 6- 3. Question to Be Stated................................................................................................................ - 6- 4. Signing of Documents............................................................................................................... - 6- 5. Sworn Testimony and Subpoenas............................................................................................. - 6- C. Rules of Decorum.......................................................................................................................... - 7 - 1. Councilmembers....................................................................................................................... - 7- 2. Use of Electronic Devices.........................................................................................................- 7- 3. Staff...........................................................................................................................................- 7- 4. Conduct of Speakers................................................................................................................. - 7- D. Rules of Debate............................................................................................................................. - 7 - 1. Getting the Floor....................................................................................................................... - 7- 2. Questions to Staff...................................................................................................................... - 7- 3. Interruptions..............................................................................................................................- 8- 4. Points of Order.......................................................................................................................... - 8- 5. Point of Personal Privilege........................................................................................................ - 8- 6. Limitation of Debate................................................................................................................. - 8- E. Motions - Second Required.......................................................................................................... - 8- F. Preparation of Documents - Approval.......................................................................................... - 8- G. Reading of Ordinances and Resolutions........................................................................................ - 9- H. Required Votes.............................................................................................................................. - 9- 1. Voting Procedure........................................................................................................................... - 9- J. Disqualification for Conflict of Interest........................................................................................ - 9- K. Failure to Vote and Abstention...................................................................................................... - 9- L. Tie Vote....................................................................................................................................... - 10- M. Changing Vote.............................................................................................................................- 10- N. Reconsideration........................................................................................................................... - 10- 0. Teleconferencing......................................................................................................................... - 10 - IV. PUBLIC HEARINGS.................................................................................................................... 10- A. Noticed public hearings and appeals may not begin prior to 6:00 pm (Resolution 2010-47).....- 10 - B. General Procedure....................................................................................................................... - 10- C. Time for Consideration................................................................................................................ - 11 - ii D. U Continuance of Hearings............................................................................................................. - 11- E. Public Discussion at Hearings..................................................................................................... - 11- 1. Public Member Request to Speak........................................................................................... - 11 - 2. Council Questions of Speakers............................................................................................... - 11- 3. Due Process............................................................................................................................. - 11- 4. Public Oral Presentations........................................................................................................ - 12- 5. Materials for Public Record.................................................................................................... - 12- 6. Germane Comments................................................................................................................ - 12- F. Communications and Petitions.................................................................................................... - 12- G. Admissible Evidence................................................................................................................... - 12- V. ADDRESSING THE CITY COUNCIL........................................................................................-12- 12- A. A. Staff Presentations....................................................................................................................... - 12- B. Public Comments on Non -agenda Items..................................................................................... - 12- 1. Timing.....................................................................................................................................- 13- 2. Speaker Cards......................................................................................................................... - 13- 3. Council Deliberations Prohibited............................................................................................- 13- 4. Council Interaction with Public.............................................................................................. - 13- C. Public Comments on Agenda Items............................................................................................ - 13- 1. Members of the Public............................................................................................................ - 13- 2. Project Applicant or Appellant................................................................................................ 14- 3. Other Agencies/Entities/Organizations...................................................................................- 14- 4. Presentation Submitted in Writing..........................................................................................- 14- D. Power Point Presentations........................................................................................................... - 14- E. Comments in Writing Encouraged.............................................................................................. - 15- F. Comment Cards........................................................................................................................... - 15- G. Repetitious or Dilatory Comments Prohibited............................................................................ - 15- H. Waiver of Rules........................................................................................................................... - 15- 1. Non Exclusive Rules................................................................................................................... - 15 - VI. COMMUNITY RELATIONS AND POLICIES........................................................................... 16- A. Mayor to Act as Council Ceremonial Representative................................................................. - 16- B. Honoring Residents and Other Worthy Persons..........................................................................- 16- C. Councilmember Participation in Community Activities.............................................................. 17- D. Ethics........................................................................................................................................... - 17- E. Expense Reimbursement............................................................................................................. - 17- 1. Quarterly Expenditure Reports............................................................................................... - 17- 7 - U IV 2. Other Expenditure Reports...................................................................................................... - 17 - VII. COUNCILMEMBER ADMINISTRATIVE SUPPORT............................................................... 18- A. Council Mail & Correspondence................................................................................................. - 18- B. Master Calendar........................................................................................................................... - 20- C. Requests for Research or Information......................................................................................... - 20- D. Council Notification of Significant Incidents.............................................................................. - 20 - VIII. LIAISON ASSIGNMENTS..........................................................................................................- 21 - IX. OUTSIDE AGENCY APPOINTMENTS.....................................................................................- 21- X. COUNCIL COMMITTEES........................................................................................................... 22- A. Purpose......................................................................................................................................... 22- B. Appointment................................................................................................................................- 22- C. Conflict of Interest....................................................................................................................... - 22- D. Committee Meetings................................................................................................................... - 22- E. Communications.......................................................................................................................... - 22- F. Committee Materials................................................................................................................... - 23- G. Committee Recommendations..................................................................................................... - 23- H. Staffing........................................................................................................................................ - 23 - XI. CITY COMMISSIONS, COMMITTEES, AND BOARDS.......................................................... 23 - A. Appointments to City Commissions, Committees, and Boards ................................................... 23- B. Policy for Service on City Commissions, Committees, and Boards ............................................ 24- 1. Attendance.............................................................................................................................. - 24- 2. Removal.................................................................................................................................. - 24- 4-3. 3.Roe.........................................................................................................................................- 24- 4. Conflict of Interest.................................................................................................................. - 25 - XII. COUNCIL VACANCY................................................................................................................. 25 - XIII. USE OF CITY COUNCIL CHAMBER........................................................................................ 25 - XIV. FAILURE TO OBSERVE COUNCIL PROTOCOLS.................................................................. 26 - XV. APPENDIX...................................................................................................................................- 27- 7- w ROHNERT PARK CITY COUNCIL PROTOCOLS I. COUNCIL MEETINGS A. Regular Meetings Regular Meetings of the Council will be held the second and fourth Tuesdays of each month commencing at 5:00 p.m. in the City Council Chamber, Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California (Resolution 2010-47). 1. Other Locations The Council may, from time to time, elect to meet at other locations within the City and upon such election will give public notice of the change of location in accordance with provisions of the Government Code. 2. Location during Local Emergency If, by reason of fire, flood or other emergency, it will be unsafe to meet in the City Hall, the meetings may be held for the duration of the emergency at such other place as may be designated by the Mayor or, if the Mayor does not so designate, by the Vice Mayor or City Manager. 3. Canceled Meetings When the day for any regular meeting falls on a legal holiday, the regularly scheduled meeting for that day will be deemed canceled unless otherwise provided by the Council. The Council must meet regularly, however, at least once each month. B. Special Meetings and Emergency Meetings Special meetings and emergency meetings of the Council may be called and held from time to time pursuant to the procedures set forth in the Ralph M. Brown Act (Government Code sections 54950, et seq.). C. Adjourned Meetings The Council may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment pursuant to the procedures set forth in the Ralph M. Brown Act (Government Code sections 54950, et seq.). D. Study/Work Session The Council may meet in a study/work session at such times or at such places as may be determined by the Council. Study/Work Sessions are less formal and for the purpose of hearing reports from the staff, receiving public comment, and reviewing, discussing and debating matters of interest to the City. These sessions will be noticed as provided by law and open to the public and the press. No official action may be taken at a study session. However, Council may refer the item to staff with specific requests for information or provide specific direction to City Council Protocols Page 1 of 27 Amended 1211312016 by Reso. No. 2016-115 staff. During study/work sessions, Councilmembers may ask questions of staff. For those questions that staff cannot immediately answer, responses will be provided for the Council in writing or at a future Council meeting. E. Closed Sessions Consistent with the Ralph M. Brown Act (Government Code sections 54950, et seq.), the Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law to consider or hear any matter which is authorized by State law to be heard or considered in closed session. 1. The City Council may exclude from any such closed session any person or persons which it is authorized by State law to exclude from such closed sessions. 2. The general subject matter for consideration will be expressed in an open meeting before such session is held. 3. Councilmembers may not reveal the nature of discussion or the decision from a closed session unless required by law or unless a majority of the Council agrees in closed session to disclose confidential closed session information, except that the Council must unanimously agree to divulge any confidential closed session information that is attorney/client privileged communications. F. Cancellation of Regular Meetings Any meeting of the Council may be canceled in advance by a majority vote of the Council. G. Quorum A majority of the Council will constitute a quorum, but a lesser number may adjourn a meeting. If all Councilmembers are absent the clerk may declare the meeting adjourned to a stated time and place and shall post a notice of adjournment within 24 hours. H. Presiding Officer The Mayor will preside over all Council meetings. The Mayor will have authority to preserve order at all Council meetings, to remove any person from any meeting of the Council for disorderly conduct, to enforce the rules of the Council and to determine the order of business under the rules of the Council. 1. Absence of Mayor The Vice Mayor will act as Mayor in the absence or disability of the Mayor. 2. Mayor and Vice Mayor Absence When the Mayor and the Vice Mayor are absent from any meeting of the Council, the members present may choose another member to act as Mayor pro tem, and that person will, for the time being, have the powers of the Mayor. City Council Protocols Page 2 of 27 Amended 1211312016 by Reso. No. 2016-115 3. Election of Council Officers The Mayor and Vice Mayor will be elected by three (3) affirmative votes of the City Council. In years when members of the City Council are to be elected, the City Council shall consider the election of a Mayor and Vice Mayor for one (1) year terms at the first regular meeting after certification of the general election results has been received by the City. In years when no members of the City Council are to be elected, the City Council shall consider the election of the Mayor and Vice Mayor for one (1) year terms at the second regular meeting in November of each year or no later than the succeeding meeting. I. Attendance by the Public Except as specifically provided by law for closed sessions, all meetings of the Council will be open and public in accordance with the terms, provisions and exceptions consistent with the Ralph M. Brown Act (Government Code sections 54950, et seq.). J. Agenda Packets The City Council agenda packet, including all reports, communications, ordinances, resolutions, contracts, documents, or other matters to be considered by the City Council at the regular meeting, will be delivered to members of the City Council no later than the Thursday preceding the Tuesday Council meeting to which the agenda packet pertains. Friday delivery is allowed with City Manager approval. The agenda packet will be made available for public inspection upon its distribution to the City Council. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for public inspection at City Hall during normal business hours. K. Action Minutes Minutes of Council meetings will be action minutes. Action minutes will include final motions and will note for the record how each Councilmember voted. The minutes will also reflect the names of public speakers. Council and staff discussion and comments will not be included in the minutes. The City Clerk will have exclusive responsibility for preparation of the minutes and directions for corrections to the minutes will be made only by majority vote of the City Council. 1. Written Comments for the Record Written comments by a Councilmember may be read "for the record" and submitted to the City Clerk to be placed on file with archives of agenda items and, if requested, attached to the original set of minutes. 2. Reading of the Minutes Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council, the minutes may be approved without reading if the City Clerk has previously furnished each Councilmember with a copy. City Council Protocols Page 3 of 27 Amended 1211312016 by Reso. No. 2016-115 3. Approval of Minutes Minutes of meetings are generally submitted to the Council within two weeks for approval. 4. Recordings of Meetings Digital recordings of proceedings are maintained by the City Clerk for a period of at least two years. IL ORDER OF BUSINESS A. General Order The business of the Council at its meetings will generally be conducted in accordance with the order of business as listed on the agenda. The Mayor may, with a majority vote of the Council, reorder items on the agenda to accommodate the public or to address other concerns. A closed session may be held at any time during a meeting consistent with applicable law. B. Presentations/Proclamations All presentations will be calendared through the City Clerk in coordination with the Mayor and City Manager and will be limited to a time period not to exceed 15 minutes cumulative for all presentations at each Council meeting, unless Council votes to extend the time. C. Consent Calendar The Consent Calendar items are routine matters or non -controversial issues. All items on the Consent Calendar will be considered together by one action unless any Councilmember or anyone else interested in a consent calendar item requests that the item be pulled from the Consent Calendar. Members of the public may comment on consent items prior to the Council's consideration of the consent agenda. Agenda items pulled from the Consent Calendar by Councilmembers, members of the pubic, or staff will be considered at the beginning of the Action Items section of the agenda. A Councilmember may vote "no" or "abstain" on any consent item without comment or discussion. D. Action Agenda Items In accordance with the Ralph M. Brown Act, the Council may not take action on any item that did not appear on the posted Council agenda 72 hours prior to the Council meeting unless an exception is made as permitted consistent with the Ralph M. Brown Act (Government Code sections 54950, et seq.). E. Council Committee and Other Reports This time is set aside to allow members of the Council serving on Council committees and regional boards, commissions or committees to present a verbal report to the full Council on activities of the respective commissions, committees or boards upon which they serve. Only the meetings of those Council committees, City Council Protocols Page 4 of 27 Amended 1211312016 by Reso. No. 2016-115 liaisons, commissions, committees, and boards which are appointed by the Council may be listed on the agenda. No action may be taken by the Council on these reports unless an exception is made as permitted consistent with the Ralph M. Brown Act (Government Code sections 54950, et seq.). F. Communications Correspondence need not be read aloud at a Council meeting unless requested by a majority vote of the Council. 1. On an Item on the A eg nda Any person may submit written comments to the Council through the City Clerk or other City offices, and request that members of the Council receive copies of such materials in the agenda packet, provided that such materials are received in sufficient time to be included for distribution in the agenda packet. Otherwise, such materials shall be distributed prior to or at the meeting during which the subject matter will be considered. 2. On a non -Agenda Item Councilmembers desiring to read or discuss any communication received on any matter not on the agenda may do so. No action may be taken except to place a particular item on a future agenda for Council consideration or as otherwise permitted by applicable law. G. Matters from/for Council 1. Any member of the City Council may place an Item on "Matters from/for Council" before the City Council meeting by providing the City Manager with the title of the item before the agenda is published. The purpose of the City Council discussion on such item will be to determine whether it will be placed on a subsequent agenda for deliberation and action. A concurrence of two Councilmembers will be sufficient to add the item on a subsequent agenda. 2. The City Manager may place an item on the agenda under "Matters from/for Council" with the purpose of providing the City Council an opportunity to discuss, deliberate, and take action. 3. An item may not be added under "Matters from/for Council" at the City Council meeting except as permitted consistent with the Ralph M. Brown Act (Government Code Sections 54950, et seq.). H. Standard Adjournment The City Council will not hear any new agenda items past 11:00 p.m. without a majority vote of the City Council. If agenda items remain after 11:00 p.m., City Council may extend the meeting with a majority vote, a special meeting may be scheduled, or the items may be deferred until the next meeting. City Council Protocols Page S of 27 Amended 1211312016 by Reso. No. 2016-115 III. RULES OF CONDUCT A. Rosenberg's Rules of Order Except as provided herein, other rules adopted by the City Council and applicable provisions of state law, the procedures of the City Council will be governed by the latest revised edition of Rosenberg's Rules of Order. Rosenberg's Rules are appended herein for reference. B. Powers and Duties of Presiding Officer of City Council 1. Participation The presiding officer may move, second, debate, and vote from the chair. 2. Seating Arrangement for City Council The presiding officer will, following each Council election of officers and at such other time as the presiding officer deems it necessary, establish the seating arrangement of the members of the Council. The Vice Mayor will always be seated immediately next to the Mayor. 3. Question to Be Stated The presiding officer or such member of the city staff as he/she may designate will verbally restate each question immediately prior to calling for the vote. The presiding officer in his/her discretion may publicly explain the effect of a vote for the audience, or he/she may direct a member of the city staff to do so before proceeding to the next item of business. 4. Signing of Documents The presiding officer will sign all ordinances, resolutions, contracts, and other documents necessitating his/her signature, which were adopted, unless he/she is unavailable in which case the signature of an alternate presiding officer may be used. 5. Sworn Testimony and Subpoenas Pursuant to California Government Code section 40603 the presiding officer will have the power to administer oaths and affirmations, take affidavits and certify them under his/her hand. In addition and pursuant to Government Code section 37104, the City Council may issue subpoenas to require attendance of witnesses or production of books or other documents for evidence or testimony in any action or proceeding pending before the Council. The form of oaths administered by the presiding officer will be substantially in the following form: Name of affiant. "I hereby declare or affirm under penalty of perjury that the testimony I am about to give before the City Council is the truth." City Council Protocols Page 6 of 27 Amended 1211312016 by Reso. No. 2016-115 C. Rules of Decorum 1. Councilmembers While the Council is in session, Councilmembers will preserve order and decorum, and a member will neither by conversation or otherwise delay or interrupt the proceedings or the peace of the Council nor disturb a member while speaking or refuse to obey the orders of the presiding officer. 2. Use of Electronic Devices While the Council is in session, to satisfy due process requirements, Councilmembers shall give their sole attention to the proceedings and shall refrain from using electronic devices such as computers, cell phones, pagers, PDAs and other electronic devices for the purpose of sending or receiving external communication unless an emergency or extraordinary circumstance exists. Councilmembers are permitted to use laptop computers and other electronic devices such as iPads to access electronic agenda packets while in session. 3. Staff Members of the City staff and employees will observe the same rules of order and decorum applicable to the City Council. 4. Conduct of Speakers No person shall use loud, profane, threatening, or personally abusive language, or engage in any other disorderly conduct so as to disrupt, disturb or otherwise impede the orderly conduct of any Council meeting. Persons who violate this rule may be barred from attendance for the remainder of the Council meeting, provided that the Mayor has notified the person to conduct himself/herself in a manner consistent with this rule, and warned the person that he/she will be removed if he/she continues to disrupt the Council meeting. If after notification and warning the person persists in disrupting the meeting, the Mayor shall order the person to leave the Council meeting. If the person does not remove himself/herself, the Mayor may request any law enforcement officer who is on duty at the meeting to remove that person from the Council Chamber. D. Rules of Debate 1. Getting the Floor Every Councilmember desiring to speak will first address the presiding officer, gain recognition by the presiding officer, and will confine himself/herself to the question under debate, avoiding personalities and indecorous language. 2. Questions to Staff Every Councilmember desiring to question the City staff will, after recognition by the presiding officer, address his/her questions to the City City Council Protocols Page 7 of 27 Amended 1211312016 by Reso. No. 2016-115 Manager, the City Attorney, or the City Clerk, who will either answer the inquiry or designate a member of his/her staff for that purpose. 3. Interruptions A Councilmember, once recognized, will not be interrupted when speaking unless called to order by the presiding officer, unless a point of order or personal privilege is raised by another Councilmember or unless the speaker chooses to yield to a question by another Councilmember. If a Councilmember, while speaking, is called to order, he/she will cease speaking until the question of order is determined and, if determined to be in order, he/she may proceed. Members of the City staff after recognition by the presiding officer will hold the floor until completion of their remarks or until recognition is withdrawn by the presiding officer. 4. Points of Order The presiding officer will determine all points of order subject to the right of any Councilmember to appeal to the Council. If an appeal is taken, the question will be, "Will the decision of the presiding officer be sustained?" A majority vote of the Council conclusively determines the question of order. 5. Point of Personal Privilege The right of a Councilmember to address the Council on a question of personal privilege is limited to cases in which his/her integrity, character or motives are questioned or where the welfare of the Council is concerned. A Councilmember raising a point of personal privilege may interrupt another Councilmember who has the floor only if the presiding officer recognizes the privilege. 6. Limitation of Debate No Councilmember will be allowed to speak more than once upon a particular subject until every other Councilmember desiring to do so has spoken. E. Motions — Second Required A motion by a member of the Council, including the presiding officer, may not be discussed or acted on without receiving a second. F. Preparation of Documents — Approval 1. The City Attorney will prepare or approve all ordinances. No ordinance will be prepared for presentation to the Council unless ordered by a majority vote of the Council or requested by the Mayor or City Manager or prepared by the City Attorney on his/her own initiative. 2. All ordinances, resolutions and contract documents will, before presentation to the Council, be approved as to form by the City Attorney and examined and approved for administration by the City Manager or his/her representative. City Council Protocols Page 8 of 27 Amended 1211312016 by Reso. No. 2016-115 G. Reading of Ordinances and Resolutions Motions offering ordinances or resolutions are deemed to include waiver of full reading and title of the ordinance or resolution unless otherwise specifically stated. If a Councilmember so requests the ordinance or resolution will be read in full. Ordinances that have been introduced by unanimous vote of the Council may be placed on the consent calendar and adopted by a roll call vote for consent calendar approval. H. Required Votes Three affirmative votes are required for (1) ordinances, (2) resolutions, (3) payment of money, (4) Commission, Committee, Board, and other appointment removals, or (5) City Council election of Mayor and Vice Mayor. I. Voting Procedure "Majority Vote" refers to the majority of the quorum. "Majority Vote of the Membership" refers to a majority of the total membership. A four-fifths (4/5) Vote of the Council is 4/5 of the quorum. "Super -majority Vote" refers to 4/5 of the Membership. A vote of the Council, including a roll call vote, may be registered by the members by answering "Yes" or "Aye" for an affirmative vote or "No" or "Nay" for a negative vote. The action taken must be publicly announced, reporting the vote or abstention of each Councilmember present, as required by the Ralph M. Brown Act (Government Code Sections 54950, et seq.). J. Disqualification for Conflict of Interest Any Councilmember who is disqualified from voting on a particular matter by reason of a conflict of interest will publicly state or have the presiding officer state the nature of the disqualification in open meeting. Where no clear disqualifying conflict of interest appears, the matter of disqualification may, at the request of the Councilmember affected, be decided by the other Councilmembers. A Councilmember who is disqualified by reason of a conflict of interest in any matter may not remain in his/her seat during the debate and vote on the matter, but will request and be given the permission of the presiding officer to step down from the dais and leave the Chamber during discussion and action on the matter. A Councilmember stating disqualification will not be counted as a part of a quorum and will be considered absent for the purpose of determining the outcome of a vote on the matter. K. Failure to Vote and Abstention Every Councilmember is encouraged to vote unless disqualified by reason of a conflict of interest. A Councilmember who abstains from voting in effect consents that a majority of the quorum may decide the question voted upon. City Council Protocols Page 9 of 27 Amended 1211312016 by Reso. No. 2016-115 L. Tie Vote Tie votes will be lost motions and may be reconsidered at a subsequent meeting upon a motion passed by the Council to reconsider the item at a subsequent meeting. M. Changing Vote A member may change his/her vote only if he/she makes a timely request to do so immediately following the announcement of the vote by the presiding officer and prior to the time that the next item in the order of business is taken up. A Councilmember who publicly announces that he/she is abstaining from voting on a particular matter may not subsequently withdraw his/her abstention. N. Reconsideration A motion to reconsider action taken by the Council may be made only on the day the action was taken. It may be made either immediately during the same session or at a recessed or adjourned session. The motion may be made only by one of the Councilmembers who voted with the prevailing side. This does not prevent a Councilmember from making or remaking the same or any other motion at a subsequent meeting of the Council. O. Teleconferencing Any Councilmember who participates by teleconference will take all necessary steps to comply with the provisions of the Brown Act related to teleconferencing. All votes taken during a teleconferenced meeting must be by roll call. IV. PUBLIC HEARINGS A. Noticed public hearings and appeals may not begin prior to 6:00 pm (Resolution 2010-47). B. General Procedure The Council procedure for the conduct of public hearings is generally as follows: 1. Staff presents its report. 3. Councilmembers may ask questions of staff if they so desire. 4. The Mayor opens the public hearing. See Section V.0 for comment time limits. 5. The applicant then has the opportunity to present comments, testimony, or arguments. However, in the case of an appeal when the appellant is different from the applicant, the appellant should be called upon first to provide comments or testimony followed by comments by the applicant. 6. Members of the public are provided with the opportunity to present their comments, testimony or argument. 7. The applicant is given an opportunity for rebuttal or concluding comments. However, in the case of an appeal when the appellant is different from the applicant, the appellant should be called upon first to provide closing comments followed by the applicant. City Council Protocols Page 10 of 27 Amended 1211312016 by Reso. No. 2016-115 8. The public hearing is closed. 9. The Council deliberates on the issue. 10. If the Council raises new issues through deliberation and seeks to take additional public testimony (questions of the public, applicant or appellant), the Public Hearing must be reopened. At the conclusion of the public testimony, the Public Hearing is again closed. 11. The Council deliberates and takes action. 12. The Mayor announces the final decision of the Council. C. Time for Consideration Matters noticed to be heard by the Council will commence at the time specified in the notice of hearing, or as soon thereafter as is reasonably possible, and will continue until the matter has been completed or until other disposition of the matter has been made. D. Continuance of Hearings Any hearing being held or noticed or ordered to be held by the Council at any meeting of the Council may, by order or notice or continuance, be continued or re -continued to any subsequent meeting. E. Public Discussion at Hearings When a matter for public hearing comes before the Council, the Mayor will open the public hearing. Upon opening the public hearing and before any motion is adopted related to the merits of the issue to be heard, the Mayor will inquire if there are any persons present who desire to speak on the matter which is to be heard or to present evidence respecting the matter. 1. Public Member Request to Speak Persons wishing to speak or present evidence during Public Hearings should submit a speaker card to the City Clerk in a timely fashion. Speakers will be called by the Mayor in the order by which they submit speaker cards. When called upon, the person should come to the podium, state his/her name and address for the record, and, if speaking for an organization or other group, identify the organization or group represented. A member of the public may only address the Council upon recognition by the Mayor. 2. Council Questions of Speakers Members of the Council who wish to ask questions of the speakers or each other during the public hearing portion may do so but only after first being recognized by the Mayor. Interaction with the speaker will be limited to a question or questions, rather than an ongoing dialogue. Councilmembers should avoid raising questions as a method to extend the allocated time for a speaker. 3. Due Process The Mayor will conduct the meeting in such a manner as to afford due process. City Council Protocols Page 11 of 27 Amended 1211312016 by Reso. No. 2016-115 4. Public Oral Presentations All Council rules pertaining to oral presentation by members of the public apply during public hearings. 5. Materials for Public Record All persons interested in the matter being heard by the Council will be entitled to submit written evidence or remarks, as well as other graphic evidence. All such evidence presented will be retained by the City Clerk as part of the Clerk's record of the hearing, unless otherwise directed. Where the Council is acting as an adjudicatory or fact-finding body, all documentary evidence must be submitted at least five (5) days before the applicable hearing to enable adequate consideration of the evidence. 6. Germane Comments No person will be permitted during the hearing to speak about matters or present evidence which is not germane to the matter being considered. A determination of relevance will be made by the Mayor, but may be appealed to the full Council. F. Communications and Petitions Written communications and petitions concerning the subject matter of the hearing will be noted, read aloud, or summarized by the Mayor. A reading in full will take place if requested by any member of the Council. G. Admissible Evidence Hearings need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence may be considered if it is the sort of evidence upon which responsible persons are accustomed to rely in the conduct of serious affairs. V. ADDRESSING THE CITY COUNCIL A. Staff Presentations Staff presentations will be limited to 10 minutes. Longer staff presentations must be approved by the City Manager prior to the Council meeting. B. Public Comments on Non -agenda Items In compliance with the Ralph M. Brown Act (Government Code Section 54950, et seq.), Public Comments is that portion of City Council meetings set aside for members of the public to address the City Council on items within the subject matter jurisdiction of the City of Rohnert Park that are not otherwise scheduled as a regular agenda item on the City Council agenda. Any person wishing to address the City Council on an item that is scheduled on the City Council agenda will be encouraged to make comments during the discussion of that agenda item. Although not required by law, Public Comment may be allowed at a special meeting when set forth on the special meeting agenda. City Council Protocols Page 12 of 27 Amended 1211312016 by Reso. No. 2016-115 1. Timing Public Comments are scheduled at the beginning of each Regular Council meeting just prior to the Consent Calendar and at the end of each Regular Council meeting just prior to adjournment, as specified on the City Council agenda. The first Public Comments period is limited to no more than thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) Public Comments speakers, the presiding officer will be authorized to establish a different time limit for public comments and/or defer speakers to the Public Comments period just prior to adjournment in order to allow equal access for all those wishing to address the City Council. 2. Speaker Cards Persons wishing to speak during Public Comments should submit a speaker card to the City Clerk in a timely fashion. Speakers will be called by the Mayor in the order by which they submit speaker cards. When called upon, the person should come to the podium, state his/her name and address for the record, and, if speaking for an organization or other group, identify the organization or group represented. 3. Council Deliberations Prohibited In compliance with the Brown Act, the Council may not deliberate or vote on any matter raised during Public Comments. However, the Council may request further action in accordance with the Brown Act. 4. Council Interaction with Public Questions during Public Comments, if any, should be directed to the Mayor who will determine whether, or in what manner, an answer will be provided. If a Councilmember believes that a material misstatement of fact has been made by a person during Public Comments, the Councilmember may ask the City Manager or City Attorney to correct or otherwise clarify the matter or the Councilmember may provide a direct response at that time. If an immediate response is not possible, correction or clarification will be provided at the next regular meeting of the Council. C. Public Comments on Agenda Items The Mayor may alter any of the enumerated time allocations based on the complexity of the item and the number of persons wishing to speak on the item. 1. Members of the Public Any member of the public wishing to address the Council orally on City business matters appearing on the Council agenda may do so when that item is taken up by the Council, or as otherwise specified by the Mayor. Speakers will be limited to three (3) minutes unless altered as provided for herein, and this time limit is inclusive of oral and visual presentations. City Council Protocols Page 13 of 27 Amended 1211312016 by Reso. No. 2016-115 2. Project Applicant or Appellant The project applicant, appellant or other person or entity with a substantial direct property interest, or his/her representative will have a total of 15 minutes for his/her presentations. The initial comments or presentation will be limited to ten (10) minutes and the rebuttal or concluding comments will be limited to five (5) minutes. All other persons wishing to speak on the matter will be limited to three (3) minutes unless changed by City Council action. Speaker time limits are inclusive of oral and visual presentations and will constitute the cumulative three-minute time limit for each speaker for the meeting. The Mayor, with majority vote of the Council, may alter any of the enumerated time allocations based on the complexity of the item and the number of persons wishing to speak on the item.; 3. Other Agencies/Entities/Organizations Presentations will be limited to 10 minutes unless a request for a longer presentation is approved by the City Manager prior to the Council Meeting. 4. Presentation Submitted in Wri Persons who anticipate oral presentations exceeding five (5) minutes are encouraged to submit comments in writing at the earliest possible time for distribution to the Council and other interested parties. Comments should be submitted sufficiently in advance of the scheduled meeting date to ensure distribution to the Council prior to the meeting. D. Power Point Presentations Members of the public, other agencies, entities, and organizations may present a PowerPoint software presentation to the Council utilizing the City's audio/visual equipment. 1. All PowerPoint presentations must comply with applicable time limits for oral presentations and cumulative time limits. Presentations should be planned with flexibility to adjust to any changes in these time limits. 2. Each slide of the PowerPoint presentation must identify that this is the "Personal Comments of Private Citizen [first and last name]." 3. All Power Point presentations must be contained on a CD or flash drive that is already formatted in PowerPoint and compatible with City equipment. All presentations must be submitted to the City Clerk no later than noon on the business day before the Council meeting to allow for computer virus checks and compatibility with City equipment. 4. Any electronic media submitted that is thought to contain computer viruses or is unable to be scanned for computer viruses by City equipment will not be permitted to be used. City Council Protocols Page 14 of 27 Amended 1211312016 by Reso. No. 2016-115 5. If compatibility or computer viruses are at issue, a member of the public may provide a printed hard copy of the PowerPoint presentation to be scanned and projected onto the screen via the visual projector during his/her presentation. E. Comments in Writing Encouraged Members of the public may submit, and are encouraged to submit, comments in writing to the City Council relating to any items of City business, whether on the City Council agenda or otherwise. Such written comments will be distributed to members of the Council and considered and acted upon, or not acted upon, as allowed under the Brown Act the City Council in its judgment may deem appropriate. F. Comment Cards Speaker cards may also be used as comment cards by members of the public who do not wish to or cannot verbally address the Council during a meeting. A person may indicate his/her comments and opposition or support for an agenda item on a speaker/comment card. During the public testimony of the item, the Mayor will indicate that the Council has received comment cards from (name of person) in support of the project or issue and comment cards from (name of person) in opposition of the project or issue. The minutes will reflect the Council's receipt of comment cards in opposition and support of the project or issue. G. Repetitious or Dilatory Comments Prohibited A speaker will not present the same or substantially same items or arguments to the Council repeatedly or be repetitious or dilatory in presenting his/her oral comments. If a matter has been presented orally before the Council, whether the Council has taken action, or determined to take no action, the same or substantially same matter may not be presented orally by the same person any further. Nothing in the foregoing precludes submission of comments to the City Council in writing for such action or non -action as the Council, in its discretion, may deem appropriate. In order to expedite matters and to avoid repetitious presentations, the designation of a spokesperson is encouraged. Whenever any group of persons wishes to address the Council on the same subject matter, those persons are encouraged to designate a spokesperson to address the City Council. The time allocation for a designated spokesperson may be altered as provided herein. H. Waiver of Rules Any of the foregoing rules may be waived by majority vote of the Councilmembers present when it is deemed that there is good cause to do so based upon the particular facts and circumstances involved. I. Non Exclusive Rules The rules set forth are not exclusive and do not limit the inherent power and general legal authority of the Council, or of its presiding officer, to govern the conduct of City Council meetings as may be considered appropriate from time to time or in particular circumstances for purposes of orderly and effective conduct of the affairs of the City. City Council Protocols Page 15 of 27 Amended 1211312016 by Reso. No. 2016-115 VI. COMMUNITY RELATIONS AND POLICIES A. Mayor to Act as Council Ceremonial Representative The Mayor has been delegated the responsibility to act as the City Council's ceremonial representative at public events and functions. In the Mayor's absence, the Vice Mayor assumes this responsibility. In both the Mayor and Vice Mayor's absence, the Mayor will appoint another Councilmember to assume this responsibility. B. Honoring Residents and Other Worthy Persons It is the policy of the City Council to honor people and organizations who have contributed to the improvement or to the welfare of the City. Recommendations may be made by citizens to an appropriate commission, board, or committee or directly to the City Council. The Council may request the advice of a commission, board or committee to determine merit or, if desirable, to hold a public hearing prior to a formal dedication. Recognition may also be given to individuals for their personal achievement or for enhancing the image of the City. The accolades could include awards, certificates, resolutions or proclamations. In addition, perpetual plaques or awards can be bestowed on individuals. If any commissioner, board member, committee member, Councilmember, or citizen requests an accolade, the following procedure should be followed: 1. Incoming requests for a proclamation or resolution to be presented at an event or Council meeting are provided to the Mayor for approval. All requests are provided in writing four (4) weeks prior to event/Council meeting date and should include a draft proclamation or resolution. Content may be changed after submission at the discretion of the City Manager. Once the Mayor approves the request, the proclamation or resolution is either scheduled at an upcoming Council meeting, presented at an event or is picked up/mailed. In the event that the Mayor is unable to attend an event, the Vice Mayor or a Councilmember will attend on behalf of the Council. 2. If a request for a proclamation or resolution is submitted with little verbiage, the requestor should be contacted and advised that a certificate of recognition is more appropriate for the occasion. 3. If a request for a proclamation or resolution is submitted where the subject matter is questionable as to its appropriateness, the Mayor will place the item on the agenda for Council consideration. 4. If a request for a perpetual plaque or award is submitted, the request will be directed to the appropriate commission, board, or committee for consideration and recommendation to the Council. 5. If a request for dedication of a municipal building, room, or facility, is submitted, the request will be directed to the appropriate commission, board City Council Protocols Page 16 of 27 Amended 1211312016 by Reso. No. 2016-115 or committee for public hearing. If after the public hearing the commission, board or committee recommends dedication to the Council, the Council will hold a public hearing prior to taking action on the dedication request. C. Councilmember Participation in Community Activities From time to time, Councilmembers may choose to participate in community activities, committees, events, and task forces. When a Councilmember participates in these types of activities, the Councilmember is acting as an interested party rather than acting on behalf of the City Council. Acting or participating on behalf of the City Council is limited to those instances when the Council has formally designated the Councilmember as its representative for the matter. D. Ethics The City Council is committed to conducting business ethically and to follow all state and local regulations, including the Political Reform Act and the Ralph M. Brown Act. The City has adopted a Code of Ethics by resolution appended herein for reference. E. Expense Reimbursement Pursuant to Government Code section 53232, et seq., the City Council Expense Reimbursement Policy provides guidance to elected and appointed officials on the use and expenditure of City resources and sets the standard of how those expenditures will be measured. The City Council Expense Reimbursement Policy is approved by the City Council via resolution and shall be appended herein for reference. Councilmembers shall refer to and adhere to the terms and conditions of the current City Council Expense Reimbursement Policy when incurring expenses using City resources. City Council Expense Reimbursement Policy is appended herein for reference. 1. Quarterly Ependiture Reports A quarterly report of funds expended for each Councilmember for City business will be provided to the Council on the consent calendar of a regular meeting. The report will generally be provided to the Council within 30 days of the end of each quarter. 2. Other Expenditure Reports Per Government Code Section 53232.3(b), Councilmembers shall provide brief reports on meetings attended at the expense of the City at the next regular meeting of the legislative body. City Council Protocols Page 17 of 27 Amended 1211312016 by Reso. No. 2016-115 VII. COUNCILMEMBER ADMINISTRATIVE SUPPORT A. Council Mail & Correspondence When incoming mail is received addressed to a Councilmember, it is opened by staff. Mail marked "personal" or "confidential" will be provided to the Councilmember unopened. All Council member correspondence written with City resources (letterhead, typing, staff support, postage, etc.) will reflect the position of the full Council, not an individual Council member's position. All Council member correspondence using City resources will be copied to the full Council. For example, responses to citizen letters will be copied to the full Council along with the original citizen correspondence. 1. If a Councilmember desires staff action regarding individually received mail, such as having it listed on the agenda or requesting a response from staff, the Councilmember shall submit the request to the City Manager. 2. When appropriate, the Mayor shall make representations on behalf of the entire Council as provided at a council meeting, and will sign any letters representing the position of the full City Council. 3. City Councilmembers shall avoid using City letterhead or other City resources when an objective person could construe that to do so would create the appearance of- a. £ a. Using public office for personal gain or to promote personal business b. Giving preferential treatment to any person or group c. Impeding governmental responsiveness or efficiency 4. Types of Correspondence a. General Correspondence (Non -Agenda Items) If the correspondence relates to a City matter not on a forthcoming agenda, it is routed by the City Manager to the appropriate Department Head or staff member who may draft a response with copies to Councilmembers and appropriate staff members. b. City Council Meeting/Agenda-Related Correspondence If the correspondence relates to an item on a forthcoming City Council meeting agenda, it is provided to the City Clerk for inclusion in the Council packet for that business item and copied to the City Manager and appropriate staff members. c. Personal Correspondence Upon request, City Councilmembers will be provided individual stationery and envelopes for use in communications reflecting their personal positions, not the position of the full Council. These communications City Council Protocols Page 18 of 27 Amended 1211312016 by Reso. No. 2016-115 (including e-mail responses) will be prepared by and sent at the expense of individual Councilmembers. Council Members may utilize the City's outgoing mail service; however, postage will be at the Councilmember's expense. Personal correspondence to or from Councilmembers do not require listing on the City Council agenda. d. Correspondence Respondingto o Proposed State or Federal Legislation In responding to correspondence from the City to State or Federal government representatives regarding proposed State or Federal legislation, the following process will be followed: 1. On longer-term policy issues as time permits: a. The proposed legislation, along with a draft letter for the Mayor's signature, will be placed on an upcoming City Council agenda for consideration by the full Council. b. After a majority vote of the Council, staff will send the letter to the appropriate State or Federal representatives. c. At a City Council meeting, a City Councilmember may suggest that the City take a position on a proposed State or Federal legislative matter and, with a majority vote of the Council, the letter will be prepared and sent. 2. On matters of urgency, when there is insufficient time for the above process: a. If the proposed legislation is considered extremely beneficial or extremely detrimental to the City's interests, and after consultation between the Mayor and City Manager, a letter may be prepared immediately for the Mayor's signature, with copies being provided to the whole Council. b. This procedure is particularly appropriate if the City's position is similar or identical to a past City position on this matter and/or is consistent with the position taken by the League of California Cities. e. Correspondence Related to Mayors' & Councilmembers' Association and City Selection Committee `Letters of Interest' Upon request by City Councilmembers, full administrative support, including the use of letterhead, will be provided for use in submitting `Letters of Interest' for appointment to the various committees/boards associated with the Mayors' & Councilmembers Association and City Selection Committee assignments. Administrative support shall include the distribution of these communications as required to meet submission deadlines. City Council Protocols Page 19 of 27 Amended 1211312016 by Reso. No. 2016-115 B. Master Calendar A master calendar of Council events, functions or meetings will be provided to the full Council. Functions, events or meetings to be attended by individual Councilmembers will only be included on the master calendar at the request of individual Councilmembers. C. Requests for Research or Information Councilmembers may request information or research from staff or the City Attorney on a given topic directly when it is anticipated that the request can be completed by staff or the City Attorney in less than an hour. Councilmember requests for research or information that are anticipated to take staff more than one hour to complete should be directed to the City Manager. Requests for legal review that are anticipated to take more than one hour to complete shall be directed to the Council for Consideration during a council meeting. Requests for new information or policy direction will be brought to the full Council at a regular meeting for consideration. D. Council Notification of Significant Incidents To ensure the City Council is aware of significant public safety incidents, the following incidents will be briefed through text message or phone call to the City Council by the City Manager or the Director of Public Safety: 1. Major injury or death of a City employee, an employee's immediate family member, or a prisoner in custody by the Department of Public Safety 2. Officer -involved shooting 3. Traffic collision involving a City vehicle resulting in a serious injury requiring hospitalization 4. Hostage or barricaded subject 5. Riot or other major disturbance (e.g., violent protest) 6. City participation in disaster response to other jurisdictions (e.g., strike teams sent to the San Diego fires) 7. Homicide or any unusual event leading to death 8. Major fire resulting in the loss of a structure 9. Assault where the victim may expire 10. Robbery with serious injury 11. Major sex crime with bodily injury 12. Kidnapping 13. A substantial school -related incident 14. Felony arrest of any City employee, or political figure 15. Found or threat of bomb or explosive device 16. Terrorist threat City Council Protocols Page 20 of 27 Amended 1211312016 by Reso. No. 2016-115 17. Person/child struck in a crosswalk 18. Any event resulting in substantial media coverage (e.g., discovery of improperly stored bodies by funeral home) 19. Any Public Safety event involving an elected official, City Manager, department head that comes to the attention of the Department of Public Safety 20. Activation of the City's Emergency Operations Center Requirements in existing law (e.g., juvenile information, notification of immediate family members) or the need to protect crime victims may restrict the ability to provide information. This policy is not intended to circumvent legal limits to law enforcement restricted information. In cases where incidents not requiring Council action occur during the hours of 9:00 p.m. through 8:00 a.m., Councilmembers will be contacted the next morning or shortly thereafter. VIIL LIAISON ASSIGNMENTS The Mayor assigns liaisons to various outside agencies, committees, commissions, boards, and taskforces. 1. Unless acting in an official liaison capacity, individual Councilmembers should refrain from attending meetings organized or chaired by City staff which are not open to the public. 2. Liaisons are obligated to keep Council well informed on activities pertaining to Rohnert Park via the Council Committee and Other Reports at Council meetings. 3. City staff may serve as a liaison with the concurrence of the City Manager. IX. OUTSIDE AGENCY APPOINTMENTS The Mayor nominates and the City Council confirms by majority vote of the membership appointments to outside agencies, committees, commissions, boards, and taskforces. 1. An appointee's role is to represent the City on matters affecting the City of Rohnert Park. Appointees have no authority to appropriate City funds except as otherwise approved by the City Council. 2. Appointees are obligated to keep Council well informed via Council meetings or City staff. 3. Appointees are expected to attend meetings on a regular and consistent basis. City Council Protocols Page 21 of 27 Amended 1211312016 by Reso. No. 2016-115 4. Each appointees serves at the pleasure of the City Council. Any City Councilmember may bring forward a proposal to remove an appointee. Three affirmative votes of the City Council are required to remove an appointee. 5. City staff may be appointed with the concurrence of the City Manager. X. COUNCIL COMMITTEES A. Purpose The City Council from time to time forms committees. These committees are formed to study, investigate, and make recommendations to the full Council regarding specific topics. In some instances these are standing committees and in other instances these are ad hoc committees. In order for the committees to serve effectively, it is necessary to establish certain policies for the conduct of City business by committees. B. Appointment Council committees will be appointed by the Mayor. Committee members will be promptly notified of their selection and the scope of the committee assignment. The Mayor will designate the term of the committee and identify whether it is a standing appointment (on-going) or a short-term (ad hoc) assignment. 1. Standing Committee is a committee that has a continuing subject matter jurisdiction or has a meeting schedule that is fixed by the Council. 2. Ad Hoc Committee is a committee that has a specific purpose and limited duration, does not have a continuing subject matter jurisdiction, and does not have a meeting schedule that is fixed by the Council. C. Conflict of Interest Should an appointee to a committee discover a conflict of interest with his/her appointment to the committee, that discovery will be communicated to the Mayor immediately. D. Committee Meetings Council committee meetings will be scheduled at times which allow for each member to attend. Each member should make an effort to accommodate the committee meeting schedule. The schedule of committee meetings will be promptly communicated to each committee member. Individual committee members will not meet with other citizens or organizations during a fact finding process or other reason associated with the scope of the committee's purpose without the knowledge of all committee members. E. Communications Committee members are obligated to keep all members well informed via the Council Committee and Other Reports at Council meetings, and will not purposely harbor or keep relevant information from other members. City Council Protocols Page 22 of 27 Amended 1211312016 by Reso. No. 2016-115 F. Committee Materials Meeting agendas will be compiled by staff with input from each committee member. Committee materials will be provided to each committee member. These materials will be distributed to each committee member at the same time. Special arrangements may be made with committee members who are out of town when materials are distributed. G. Committee Recommendations Generally, committee members should reach agreement on findings and recommendations to present to the City Council. When the opinions of committee members are divergent, each member may submit his/her findings and recommendations separately to the City Council. Although written minutes of each committee meeting are not required, committee findings and recommendations should be presented to the City Council in a written document. H. Staffing Councilmembers assigned to committees will observe the City Council Protocols regarding staff assignment of duties. Only the City Manager will assign staff to committees for the purposes of administrative services, to attend committee meetings, and to assist with committee presentations to the City Council. XI. CITY COMMISSIONS, COMMITTEES, AND BOARDS A. Appointments to City Commissions, Committees, and Boards The following procedures will be used in considering appointments by the City Council to the various City commissions, committees, and boards which extend for a term in excess of six (6) months: 1. All persons interested in being considered for service on a City board, commission, or committee must have on file with the City an application (fact -sheet) or request for reappointment indicating an interest in serving. 2. For City commissions, committees, and boards with five (5) members, each Councilmember shall be entitled to appoint one member. All other commissions, committees, and boards in excess of five (5) members shall be selected by the Council as a whole on an "at -large" basis. 3. At -large nominees must receive a majority vote of the City Council membership in order to be appointed. 4. Nominations/appointments are made on a rotation basis. Rotation order is by seniority, based on 1) the date first elected to City Council to present continuous period of service and 2) the number of votes received in the event of a tie in period of service. In circumstances in which two members have the same tenure on the City Council, the number of votes received in the election determines the position in the sequence, with the Councilmember receiving the highest number of votes being first. If a Councilmember is appointed to City Council Protocols Page 23 of 27 Amended 1211312016 by Reso. No. 2016-115 fill a mid-term vacancy, that Councilmember will go to the bottom of the rotational list. The City Clerk shall keep a record of the appointments and the Councilmembers' rotation order. The rotation order shall stay intact for future appointments unless amended or rescinded. 5. Whenever an appointed member of a commission, committee, or board vacates a term of office, the Councilmember who nominated/appointed said person, or the Councilmember's successor in office, shall be entitled to make the appointment to complete the term of office. 6. Whenever a vacancy occurs on a City commission, committee, or board, the City Clerk shall post a notice of the vacancy notifying the public of the vacancy to be filled and the date that applications will be considered to fill the vacancy in compliance with the Maddy Act. 7. The City Council may establish committees, commissions, boards, or other taskforces with a nomination/appointment process as the Council deems appropriate. B. Policy for Service on City Commissions, Committees, and Boards 1. Attendance Members of commissions, committees, and boards are expected to attend meetings on a regular and consistent basis. An automatic vacancy shall occur on a commission, committee, or board if a member is absent from three (3) consecutive regular meetings without cause. Cause means "illness or other unavoidable circumstance of which the chair of the board, commission or committee is notified prior to the meeting." The chair of the commission or committee shall notify the City Manager promptly of all absences that are excused for cause. 2. Removal Each member of a board, commission, or committee created and appointed by the City Council serves at the pleasure of the City Council. Any Councilmember may bring forward a proposal to remove a board, commission, or committee member. Three (3) affirmative votes of the City Council are required to remove a member of a board, commission, or committee. 3. Role Most commissions, committees, and boards established by the City Council are advisory to the City Council. The role of all such commission, committee, or board is to make recommendations to the City Council on matters affecting the City of Rohnert Park. Except as otherwise provided in state or local law, commissions and committees have no independent role separate and apart from their role as advisory to the City Council. Commissions, committees, and boards have no authority to appropriate funds or make policy except as otherwise approved by the City Council. City Council Protocols Page 24 of 27 Amended 1211312016 by Reso. No. 2016-115 4. Conflict of Interest All members of commissions, committees, and boards shall abide by the provisions of the Political Reform Act of the State of California and provisions of the common law relating to conflicts of interest. XII. COUNCIL VACANCY Whenever a vacancy occurs in the office of City Councilmember, the City Council will fill the vacancy by appointment or special election in accordance with the procedures set forth in Government Code section 36512. XIII. USE OF CITY COUNCIL CHAMBER A. The primary purpose of the City Council Chamber, a portion of Rohnert Park City Hall, is for the use of the City Council, Planning Commission, other City Council advisory bodies, and other groups and committees of the City and such other intergovernmental or citizens groups as the City may convene. B. A calendar of use shall be maintained by the City Clerk's office, and all requests for use should be regularly calendared or scheduled through that office. C. The City Council Chamber shall not be used for political or commercial purpose except as outlined in the following paragraph: D. The City shall allow the use of the Council Chamber for the conduct of candidate forums for election, whether for city, county, state, or national office under the following circumstances: 1. When the candidates' forum is sponsored by a 501(c)3 non-profit agency, a legitimate non-partisan group, or a governmental agency. 2. When all candidates for that public office have been invited to participate, and a majority of the candidates have indicated that they will do so. 3. When the event is chaired and moderated in an impartial and objective way which is fair to all candidates. E. Use of City -owned and operated television and broadcasting capability shall be limited to broadcast of City Council, Planning Commission , and other City advisory body meetings, for use every two years by the League of Women Voters for a Council Candidate Forum, and for City -related emergency or informational purposes as authorized by the City Manager. Use of the video broadcasting system by an outside agency is not allowed except with the permission of the City Council at least two weeks prior to the event. If such use is granted it is subject to appropriate personnel — equipment — overhead charges as established by the City Manager. City Council Protocols Page 25 of 27 Amended 1211312016 by Reso. No. 2016-115 F. Approval for use of City Council Chamber for uses other than the above would have to be approved by the City Council at least two weeks prior to the event. XIV. FAILURE TO OBSERVE COUNCIL PROTOCOLS These protocols are adopted to expedite the transaction of the business of the Council in an orderly fashion and are procedural only and the failure to strictly observe such rules does not affect the jurisdiction of the Council or invalidate action taken at a meeting that is otherwise held in conformity with law. City Council Protocols Page 26 of 27 Amended 1211312016 by Reso. No. 2016-115 XV. APPENDIX City Council Protocols Page 27 of 27 Amended 1211312016 by Reso. No. 2016-115 Document Description 1. Resolution No. 2010-47 - Establishing the Start Time for Regular Meetings 2. Rosenber 's Rules of Order 3. Resolution No. 97-32 — Code of Ethics 4. Resolution No. 2006-206 — Expense Reimbursement and Use of Public Resources Policy City Council Protocols Page 27 of 27 Amended 1211312016 by Reso. No. 2016-115 ROj;NEFLT TA 1{ �R7,iF(33�"�71P- Meeting Date: Department ITEM NO. 6C4 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT December 13, 2016 Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Mary Grace Pawson, Director of Development Services Agenda Title: Accepting the Rohnert Park Expressway Phase 1 and Phase 2 Utility Improvements and Directing Related Actions RECOMMENDED ACTION: Adopt a Resolution accepting the Rohnert Park Expressway Phase 1 and Phase 2 Utility and Intersection Improvements and directing related actions. BACKGROUND: On October 14, 2014 the City Council adopted Resolution 2014-124, approving two Offsite Improvement Agreements with the University District LLC and Vast Oak Property L.P. for the Rohnert Park Expressway Phase 1 and Phase 2 Utility and Intersection Improvements. The Agreements required the University District LLC and Vast Oak Property L.P. to a high pressure water line, a low pressure water line, a sanitary sewer main, a recycled water main, and a storm drain line in Rohnert Park Expressway, from Snyder Lane east to Petaluma Hill Road, in accordance with the plans Utility Improvement Plans, Rohnert Park Expressway, Snyder Lane to Petaluma Hill Road, Phase I and 2, prepared by MacKay & Somps, Sheets 1-13, November 2014 and approved by the City Engineer on December 15, 2014. These utility improvements are needed to serve the adjoining University District Specific Plan Area. The agreements also included construction of interim intersection improvements on Rohnert Park Expressway; however these improvements were subsequently included in the plans for surface improvements to Rohnert Park Expressway and have been guaranteed under a separate improvement agreement. At this point in time, the University District LLC and Vast Oak Property L.P. have completed the construction of these improvements in accordance with the plans and specifications for the work and have requested the City to accept the work. ANALYSIS: Accepting these public improvements initiates the City's ownership and maintenance responsibilities and provides a logical means for the City to provide utility service to new residents in the University District. Acceptance includes filing a Notice of Completion, which establishes the time frame for subcontractors to file any mechanics' liens on the Project. When this time frame is complete, the City can be assured that the project is free of liens and appropriately account for its new asset. The attached resolution directs staff to take all necessary steps to accept the public improvements and account for its new assets, including filing the Notice of Completion. These particular improvements are also eligible to be reimbursed from the proceeds of Community Facilities District bonds issued by the California Statewide Community Development Authority (CSCDA). On November 8, 2016, the City Council approved Resolution ITEM NO. 6C4 2016-108 and authorized a Funding and Acquisition Agreement between the City, CSCDA and the University District developers. With the acceptance of these completed improvements, the City Engineer is authorized to approve reimbursement to the developers from the CSCDA bond proceeds. ENVIRONMENTAL ANALYSIS: The improvement of Rohnert Park Expressway, including installation of utilities, was included within the scope of the Updated Final Environmental Impact Report for the University District Specific Plan, which was adopted by the City Council on April 8, 2014 by Resolution 2014-032. STRATEGIC PLAN ALIGNMENT: The recommended action is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: None. Accepting the improvements and filing the Notice of Completion is a necessary step to close out the construction phase of the Project. FISCAL IMPACT/FUNDING SOURCE: Upon acceptance, the City will receive infrastructure assets valued at $1,660,000 including a high pressure water line, a low pressure water line, sanitary sewer main, recycled water main, and storm drain line. The City will be responsible for future maintenance of these assets. Funding for maintenance will come from the various utility enterprise funds (water, sewer, recycled water) and from the general fund for the storm drain asset. Department Head Approval Date: 11/28/2016 Finance Director Approval Date: 11/28/2016 City Attorney Approval Date: 12/07/2016 City Manager Approval Date: 12/07/2016 Attachments (list in packet assembly order): 1. Resolution Accepting the Rohnert Park Expressway Phase 1 and Phase 2 Utility Improvements and Directing Related Actions. 2. Exhibit A to Resolution - Notice of Completion for the Rohnert Park Expressway Phase 1 and Phase 2 Utility Improvements. 3. Exhibit B to Resolution — Certificate of Acceptance for the Rohnert Park Expressway Phase 1 and Phase 2 Utility Improvements. 2 RESOLUTION NO. 2016-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING THE ROHNERT PARK EXPRESSWAY PHASE 1 AND PHASE 2 UITLITY IMPOVEMENTS AND DIRECTING RELATED ACTIONS WHEREAS, on October 14, 2014, the City Council of the City of Rohnert Park adopted Resolution 2014-124, Authorizing and Approving Off -Site Public Improvement Agreements for the Rohnert Park Expressway Phase I Utility and Intersection Improvements and the Rohnert Park Expressway Phase 2 Utility and Intersection Improvements by and between the City of Rohnert Park and the University District LLC and the Vast Oak Property L.P. (the "Agreements"); and WHEREAS, the Agreements assigned to the University District LLC and the Vast Oak Property L.P. the duty of installing public improvements, specifically the construction of public utilities (water, recycled water, sanitary sewer and storm drain) in Rohnert Park Expressway between Snyder Lane and Petaluma Hill Road; and WHEREAS, the Rohnert Park Expressway Phase 1 and Phase 2 Utility and Intersection Improvements were included within the scope of the Updated Final Environmental Impact Report for the University District Specific Plan, which was certified by the City Council on April 8, 2014 by Resolution 2014-032; and WHEREAS, the University District LLC and the Vast Oak Property L.P. have completed the construction of the utility improvements in accordance with the Agreements and the plans and specifications for the work and have requested the City to accept the work; and WHEREAS, construction of the interim intersection improvements on Rohnert Park Expressway described in the Agreements were subsequently included in the plans for surface improvements to Rohnert Park Expressway and have been guaranteed under a separate improvement agreement; and WHEREAS, on November 8, 2016, the City Council of the City of Rohnert Park adopted Resolution 2016-108 approving a Funding and Acquisition Agreement between the City, the California Statewide Community Development Authority (CSCDA) and UDLLC, which allows UCLLC to be reimbursed from bond proceeds for the construction of certain public improvements including the Rohnert Park Expressway Phase 1 and Phase 2 Utility Improvements; and WHEREAS, filing the Notice of Completion is the final step in the City's process to accept ownership of the improvements and authorize reimbursement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it hereby accepts the Rohnert Park Expressway Phase 1 and Phase 2 Utility Improvements, as described in the Agreements, and approves the Certificate of Completion, in substantially similar form to Exhibit A, which is attached to this Resolution and incorporated by this reference. BE IT FURTHER RESOLVED that the City Engineer is hereby authorized and directed to file the Notice of Completion and to execute documents pertaining to the same for and on behalf of the City of Rohnert Park. BE IT FUTHER RESOLVED that upon certification of the City Engineer, the Finance Director is authorized and directed to take the actions necessary to accept the Rohnert Park Expressway Phase 1 and Phase 2 Utility and Intersection Improvements, as defined in the Agreement, as a capital asset of the City. DULY AND REGULARLY ADOPTED this 13th day of December 2016. CITY OF ROHNERT PARK Gina Belforte, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibits A and B AHANOTU: CALLINAN: STAFFORD: MACKENZIE: BELFORTE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (2) 2016-116 RESOLUTION EXHIBIT A CERTIFICATE OF COMPLETION THE ROHNERT PARK EXPRESSWAY PHASE 1 AND PHASE 2 UTILITY IMPROVEMENTS I, Mary Grace Pawson, City Engineer of the City of Rohnert Park, California, do hereby certify that the work and improvements hereinafter described, the contract for doing which was entered into by and between the City of Rohnert Park and the University District LLC and Vast Oak Properties L.P. dated October 14, 2014, was completed to my satisfaction on December 20, 2016. That said work and improvements generally consisted of the construction of two water mains, a recycled water main, a sanitary sewer main and a storm drain line in Rohnert Park Expressway from Snyder Lane to Petaluma Hill Road, as more particularly described in the plans and specifications approved by the City Engineer of Rohnert Park on December 15, 2014. DATED: December 21, 2016 City Engineer RESOLUTION EXHIBIT A Return to: City Engineer City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 NOTICE OF COMPLETION THE ROHNERT PARK EXPRESSWAY PHASE 1 AND PHASE 2 UTILITY AND INTERSECTION IMPROVEMENTS NOTICE IS HEREBY GIVEN by the City of Rohnert Park, owner, a municipal corporation located in Sonoma County, State of California, with its principal offices at City Hall, 130 Avram Avenue, Rohnert Park, California 94928 of the following: That I, Mary Grace Pawson, City Engineer of the City of Rohnert Park, California on the 21' day of December, 2016, did file with the City Clerk of the City of Rohnert Park, my Certificate of Completion of the following described work, which was completed under an Offsite Public Improvement Agreement between the City of Rohnert Park and the University District LLC and Vast Oak Properties L.P. dated October 14, 2014 and in accordance with the plans and specifications for said work filed with the City Clerk and approved by the Rohnert Park City Council. That said work and improvements were completed on December 20, 2016, and that the names of the surety on the contractor's bond for labor and materials on said project are Continental Casualty Company (Bond No. 929605646), Liberty Mutual Insurance Company (Bond No. TM5152259/ 015045596) and Liberty Mutual Insurance Company (Bond No. TM5152261/ 015045598). That said work and improvements generally consisted of the construction of construction of two water mains, a recycled water main, a sanitary sewer main and a storm drain line in Rohnert Park Expressway from Snyder Lane to Petaluma Hill Road, as more particularly described in the plans and specifications approved by the City Engineer of Rohnert Park on December 15, 2014. Dated: December 21, 2016 CITY OF ROHNERT PARK Mary Grace Pawson, P.E. City Engineer RESOLUTION EXHIBIT A The undersigned certifies that she is authorized to and does make this verification on behalf of the City of Rohnert Park; that she has read the foregoing notice and knows the contents thereof; and that the undersigned declares under penalty of perjury that the foregoing is true and correct to the best of her knowledge. Executed on this 21 st day of December, 2016, at Rohnert Park, California. CITY OF ROHNERT PARK Mary Grace Pawson, P.E. City Engineer RESOLUTION EXHIBIT B CERTIFICATE OF ACCEPTANCE This is to certify that the interest in that certain infrastructure described in the Off -Site Public Improvement Agreements by and between the City of Rohnert Park and University District LLC and the Vast Oak Properties L.P., is hereby accepted by the City Manager on behalf of the grantee pursuant to authority conferred by Resolution No. 2016- of the City Council of the City of Rohnert Park adopted on December 20, 2016. Dated: , 2016 By: Darrin Jenkins, City Manager ATTEST: By: JoAnne Buergler, City Clerk RESOLUTION EXHIBIT B ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF On , 20, before me, the undersigned, personally appeared ( ) personally known to me ( ) proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) (is/are) subscribed to the within instrument and acknowledged to me that (he/she/they) executed the same in (his/her/their) authorized capacity(ies), and that by (his/her/their) signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal: Signature ITEM NO. 6D Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 13, 2016 Department: Development Services Submitted By: Mary Grace Pawson, Development Services Director Prepared By: Vanessa Marin, Senior Engineering Technician Agenda Title: Authorize City Manager to Execute a Letter of Support for Sonoma's County Initiation of a Railroad Quiet Zone RECOMMENDED ACTION: By Minute Order, authorize the City Manager to execute a letter of support for Sonoma County's initiation of a railroad quiet zone. BACKGROUND: On November 22, 2016, the City gave staff direction to pursue a quiet zone with Sonoma County ("County") as the lead agency. There are several steps that agencies must take in order to complete the quiet zone establishment process, in the following order: 1. Identify the crossings to be included in the quiet zone. 2. Conduct a "diagnostic review" of the crossings with the Public Utilities Commission and other stakeholders to identify what supplemental safety measures (SSMs) can be installed to assist in meeting quiet zone requirements for reducing the risk of accidents in the quiet zone. 3. Provide a Notice of Intent (NOI) to all of the railroads that operate in the proposed quiet zone and state agencies responsible for pedestrian and highway safety. If local agencies are working together to establish a regional quiet zone, these agencies must document this working relationship with the NOI. In the City's case, the County is proposed to act as the "lead agency" and will submit an NOI. Cooperating agencies must submit letters of support with the single NOI. 4. Submit an alternate safety measure (ASM) application to the Federal Railroad Administration (FRA) if necessary. 5. Upon review and comment by the FRA, fund and construct the supplemental safety measures required by the FRA. 6. Once the supplemental safety measures are installed, submit a Notice of Quiet Zone Establishment to the California Public Utilities Commission, all railroads operating over the crossings within the quiet zone, and the Federal Railroad Administration. Staff completed the first two steps earlier this year, and were given direction on November 22, 2016 to proceed with supporting Sonoma County's Notice of Intent and complete other staff - level work to move forward with the quiet zone process. Staff will not be proceeding with any design or construction work without further direction. 1 ITEM NO. 6D ANALYSIS: Continuing the quiet zone establishment process involves coordinating with Sonoma County and supporting the County's Notice of Intent. Federal regulations require that the City, as a cooperating agency, provide a letter of support for the lead agency's action. Authorizing the City Manager to execute the letter will allow staff to keep the process moving with the County. Authorizing a letter of support, at this time, does not commit the City to expending money or executing any other agreements. Staff will return to Council with additional information, as it becomes available during the quiet zone establishment process. STRATEGIC PLAN ALIGNMENT: Staff believes that pursuing this action in partnership with the County of Sonoma is consistent with Strategic Plan Goal A — Practice Participative Leadership at all Levels and Strategic Plan Goal C — Ensure Effective Delivery of Public Services. OPTIONS CONSIDERED: 1. Authorize the City Manager to execute a letter of support for Sonoma County's initiation of a quiet zone. (recommended action). This action will allow staff to continue to cooperate with the County on this effort. 2. Do not authorize support of the County's efforts at this time. This option is not recommended because it would delay current efforts to cooperate with the County and efforts to better understand the costs and legal implications of quiet zone designation. FISCAL IMPACT/FUNDING SOURCE: There is no direct fiscal impact from this action. The work associated with ongoing cooperation can be accomplished by Development Services staff within the scope of their normal duties. As discussed with the City Council, staff anticipates that significant progress can be made in moving forward with quiet zone establishment with an investment of up $25,000 in staff and legal time. Staff believes this level of investment can be managed within the existing approved operational budget. Department Head Approval Date: 11/28/2016 City Attorney Approval Date: 11/30/2016 Finance Director Approval Date: 11/28/2016 City Manager Approval Date: 12/05/2016 2 City Council Gina Belforte Mayor Jake Mackenzie Vice Mayor Amy 0. Ahanotu Joseph T. Callinan Pam Stafford Councilmembers Darrin Jenkins City Manager Don Schwartz Assistant City Manager Michelle Marchetta Kenyon City Attorney Karen Murphy Assistant City Attorney JoAnne Buergler City Clerk Betsy Howze Finance Director Brian Masterson Director of Public Safety John McArthur Director of Public Works and Community Services Mary Grace Pawson Director of Development Services Victoria Perrault Human Resources Director Item No. 6E December 13, 2016 County of Sonoma County Administrator's Office 575 Administration Drive Suite 104A Santa Rosa, CA 95403 RE: Medical Cannabis Program Ordinances and Policies Dear Sonoma County Board of Supervisors, The City of Rohnert Park has been evaluating the Medical Cannabis Program Ordinances and Policies proposed by the County of Sonoma. The City has several concerns that should be addressed prior to the adoption of the Medical Cannabis Program Ordinances and Policies. These include, but are not limited to, the following: • Proposed ordinances would allow (potentially invite) widespread cannabis cultivation operations throughout Sonoma County. The proposal would allow large scale cultivation in all of the agricultural zoning designations and smaller scale cultivation in all of the rural residential designations. In addition, large scale indoor cultivation would be permitted in almost all industrial designations. The County should consider a more restrictive approach. • Proposed ordinance would invite cannabis production adjacent to the city limits of Rohnert Park and other communities. This could result in the additional demand for emergency services from the City (e.g. fire, police) and an increased use of transportation infrastructure within communities to serve this new land use type. The County should consider a buffer of 1,000 feet (or more) from city limits for any cannabis cultivation or production facility to reduce impacts. • Proposed ordinances would allow widespread cannabis cultivation in Rohnert Park's Sphere of Influence. The Rohnert Park General Plan includes land currently under Sonoma County jurisdiction within the City's Sphere of Influence and anticipates annexation and future development in those areas. Most notably is the City's Northeast planning area. The current county zoning is Diverse Agriculture which would allow small scale cultivation by -right (with a zoning permit) and large scale cultivation with a CUP. The County should consider prohibiting cannabis cultivation within cities' spheres of influence. • Proposed ordinances would allow widespread cannabis cultivation within Community Separators. The voters of Sonoma County likely did not envision widespread cannabis cultivation within Community Separators when they voted to approve them in November. The County should consider prohibiting cannabis cultivation within Community Separators. • Proposed ordinances create a conflict between cannabis cultivation and new housing production in cities' spheres of influence throughout Sonoma County. Cities adopt General Plans and establish spheres of influence to identify locations 130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588-2226 ♦ Fax (707) 794-9248 www.rpcity.org for future housing production. Cannabis cultivation will consume land that would normally be available for housing production. The County should consider protecting the land supply available for needed housing. Thank you for taking the interests of Rohnert Park into consideration as you deliberate on this important topic. Sincerely, Gina Belforte Mayor �L,JJN r pAR,V .� Mission Statement � sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." �AtlF6 AK''P CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 13, 2016 Department: Administration Submitted By: JoAnne Buergler, City Clerk Prepared By: JoAnne Buergler, City Clerk ITEM NO. 6F Agenda Title: Formation of a Council Ad Hoc Committee to Review City Commission, Committee, and Board Member Terms of Office RECOMMENDED ACTION: Form a City Commission, Committee, and Board (CCB) Terms of Office Ad Hoc Committee to serve as an advisory committee to the City Council and work with staff on the review of CCB member terms of office. If formed, the Mayor would appoint two Councilmembers to the ad hoc committee during the 2017 City Council Committee Appointments and Liaison Assignments process. BACKGROUND: At its meeting of November 22, 2016, the City Council directed staff to agendize the formation of a Council ad hoc committee to review the terms of office members serve on City Commissions, Committees, and Boards (CCB). ANALYSIS: The formation of this ad hoc committee is to facilitate the review and recommendation of possible amendments to the established terms of office served by CCB members. It is anticipated that this ad hoc committee will be formed for a limited duration of no more than 12 months and will consist of two Councilmembers. The CCB Terms of Office Ad Hoc Committee would serve as an advisory committee to the City Council and would work with staff to review the established term length of CCB members. If Council decides to form an ad hoc committee then the Mayor can appoint two Councilmembers to the ad hoc committee during the 2017 City Council Committee Appointments and Liaison Assignments process. STRATEGIC PLAN ALIGNMENT: Reviewing the terms of City Commission, Committee, and Board members is in alignment with Goal C- Ensure the Effective Delivery of Public Services. OPTIONS CONSIDERED: 1. Recommended Option: Form an ad hoc committee to facilitate the review and recommendation of amendments. It is anticipated that this ad hoc committee will be formed for a limited duration of no more than 12 months and will consist of two Councilmembers. The CCB Terms of Office Ad Hoc Committee would serve as an advisory committee to the ITEM NO. 6F City Council and will work with staff to review the established terms of office served by CCB members. 2. Alternative: Do not form a Council ad hoc committee. FISCAL IMPACT/FUNDING SOURCE: No fiscal impact is expected. Department Head Approval Date: NA Finance Director Approval Date: NA City Attorney Approval Date: NA City Manager Approval Date: 12/8/2016 Attachments (list in packet assembly order): City Council Protocol Section X. Council Committees 2 5. City staff may be appointed with the concurrence of the City Manager. X. COUNCIL COMMITTEES A. Purpose The City Council from time to time forms committees. These committees are formed to study, investigate, and make recommendations to the full Council regarding specific topics. In some instances these are standing committees and in other instances these are ad hoc committees. In order for the committees to serve effectively, it is necessary to establish certain policies for the conduct of City business by committees. B. Appointment Council committees will be appointed by the Mayor. Committee members will be promptly notified of their selection and the scope of the committee assignment. The Mayor will designate the term of the committee and identify whether it is a standing appointment (on-going) or a short-term (ad hoc) assignment. 1. Standing Committee is a committee that has a continuing subject matter jurisdiction or has a meeting schedule that is fixed by the Council. 2. Ad Hoc Committee is a committee that has a specific purpose and limited duration, does not have a continuing subject matter jurisdiction, and does not have a meeting schedule that is fixed by the Council. C. Conflict of Interest Should an appointee to a committee discover a conflict of interest with his/her appointment to the committee, that discovery will be communicated to the Mayor immediately. D. Committee Meetings Council committee meetings will be scheduled at times which allow for each member to attend. Each member should make an effort to accommodate the committee meeting schedule. The schedule of committee meetings will be promptly communicated to each committee member. Individual committee members will not meet with other citizens or organizations during a fact finding process or other reason associated with the scope of the committee's purpose without the knowledge of all committee members. E. Communications Committee members are obligated to keep all members well informed via the Council Committee and Other Reports at Council meetings, and will not purposely harbor or keep relevant information from other members. City Council Protocols Page 22 of 27 Amended 3/10/2015 by Reso. No. 2015-047 1343373v1A 80078/0012