2017/01/24 City Council Resolution 2017-012RESOLUTION NO. 2017-012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2017-01
WITH CSG CONSULTANTS INC. FOR DEVELOPER -FUNDED REVIEW
SERVICES AND RELATED ACTIONS
WHEREAS; the City is experiencing a significant volume of new development that
requires engineering review; and
WHEREAS, CSG Consultants Inc. is an engineering consultant with significant
experience in engineering review of development projects and specific experience with
development activity in the City's University District and Southeast Specific Plan Areas and its
Sonoma Mountain Village Planned Development Area; and
WHEREAS, the City has entered into a Master Services Agreement with CSG
Consultants Inc. for engineering consultant services, dated June 28, 2016; and
WHEREAS, pursuant to Section 3.6.6 of the City's Purchasing Policy, the City has
secured a proposal from CSG Consultants Inc. for certain engineering development review
services and has negotiated with CSG Consultants Inc. to arrive at a proposed scope of services
and budget that meet the City's needs for engineering support; and
WHEREAS, the cost of the Consultant's services are reimbursed to the City by various
applicants for processing their applications and do not represent a cost to the City's general fund
or any other City fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize the City Manager to execute Task Order 2017-01 with CSG
Consultants, Inc., a California Corporation, for development review services in an amount not to
exceed an additional one hundred fifty thousand dollars ($150,000).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to take all actions to effectuate this authorization for and on behalf of the City of
Rohnert Park, including execution, if necessary, in substantially similar form to the Task Order
2017-01 attached hereto and incorporated by this reference as Exhibit "A", subject to minor
modifications by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of Task Order 2017-01.
DULY AND REGULARLY ADOPTED this 24l" day of January, 2017.
CITY OF ROHNERT PARK
Jake 1V1� ckenzie, Mo.r
ATTEST:
Tnne Buergler, City Clerk
Attachment: Exhibit A
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AYES: (5 ) NOES: ( 0) ABSENT: ( 0 ) ABSTAIN: ( 0 )
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2017-012
Exhibit A to Resolution
CSG TASK ORDER NO. 2017-01
CITY OF ROHNERT PARK
AND
CSG Consultants Inc.
AUTHORIZATION TO PROVIDE ENGINEERING DEVELOPMENT REVIEW SERVICES
SECTION 1 — PURPOSE
The purpose of this Task Order is to authorize and direct CSG Consultants Inc. to proceed with the work
specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between
the City of Rohnert Park ("City") and CSG Consultants Inc. ("Consultant") hereto dated June 28, 2016.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" - Scope of Services.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Attachment "B" for an amount not -to -exceed $ 150,000.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by December 31, 2017 or as extended by the City
Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional services between
City and Consultant are incorporated by reference.
Approved this 24"' day January, 2017.
Signatures on Next Page
Exhibit A to Resolution
CITY OF ROHNERT PARK CSG CONSULTANTS INC.
Darrin Jenkins, City Manager (Date) Cyrus Kianpour, President (Date)
Per Resolution No. 2017- adopted by the
Rohnert Park City Council at its meeting of January 24, 2017
CSG CONSULTANTS INC.
Nourdin Khayata, Secretary (Date)
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
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Exhibit A to Resolution
EXHIBIT A SCOPE OF SERVICES
EnjZhieerhEg Development Reviejv Services
Anticipated services to be provided include as -needed staff augmentation for engineering
development review associated with land development activity in the City. It is anticipated that
the majority of the work will involve the University District and Southeast Specific Plan Areas,
but work on other new and ongoing applications may also be performed. Work may include but
not be limited to the following activities:
1. Review of new or proposed amendments to specific plans, tentative maps, planned
development zoning, and other development entitlement applications.
2. Assist City with development of conditions of approval, development agreements,
and other requirements associated with development applications. Assist City in
negotiations with developers regarding terms of agreements or conditions.
Review and recommend approval of improvement plans, subdivision maps, and other
documents. Review documents for conformance to approved tentative map, specific
plans, and conditions of approval. Confirm that plans conform to City standard design
criteria, including draft or proposed standards as needed, and infrastructure or other
master plans. Coordinate plan review with other City departments. Confirm that
developer has obtained necessary permits or approvals from other public agencies as
needed, and that plans conform to North Coast Regional Water Quality Control Board
and Sonoma County Water Agency requirements for storm water treatment and
retention and City of Santa Rosa requirements for recycled water use.
4. Review and recommend approval of engineering bond estimates and subdivision
guarantees. Assist staff in preparing subdivision improvement agreements, other
agreements, and staff reports.
5. As requested, work with and manage City's consultant reviewing hydrology to
determine proper mitigations and needs to avoid increasing flooding risks to existing
residents.
6. As requested, work with and manage City's consultant reviewing hydrology and
developer to submit required Conditional Letters of Map Revision (CLOMARs), and
subsequent Letters of Map Revision (LOMARs) as needed.
7. As requested, calculate and provide fees to developer. Provide fee offset information
for proposed infrastructure to be developed under the Public Facilities Financing Plan
(PFFP).
As requested, provide analysis of water use and impact of well pumping use in the
City.
9. Draft engineering reports and resolutions for Council approval as needed.
10. Meet with developers, consultants, or other agencies on behalf of staff.
Exhibit A to Resolution
EXHIBIT B FEE SCHEDULE
CSG will invoice at the beginning of every month for services rendered during the previous month.
Compensation shall be based upon hourly rates based on the CSG's rate schedule, with the exception that
rates will not exceed $170 per hour. As part of the service provided (at no additional cost), CSG will
coordinate the pickup and return of all plans via CSG staff or a licensed courier. Fees for proposed staff
are as follows:
Title
Billing Rate
Mark Lander, P E. Principal Engineer
$170/hour
Frank Navarro, P.E., Principal Engineer
$170/hour
Sophie Truong, P.E., P.L.S., Principal Engineer
$170/hour
Eric Gonzales, P.E., Senior Civil Engineer
$170/hour
Additional CSG staff will be invoiced per the firm's 2016 Billing Rate Schedule below.
4ssistant Resident Engineer / Office Engineer
Rates reflect and include administrative costs and routine expenses such cis local mileage, copying, fax,
telephone, mail, in-house printing, software, and computer usage, etc. Reproduction and sub consultants are
billed at cost plus 15%. Hourly rates will remain effective through June 30, 2017, for the following staff -
Associate Engineer, Assistant Engineer, Design Supervisor, Senior CAD Designer, Engineering Technician,
Resident Engineer, Assistant Resident Engineer/Off ce Engineer, and Construction Inspector. Hourly rates for
Senior Principal Engineer, Principal Engineer, Project Manager, Senior Engineer, and Senior Structural
Engineer will remain at $170/horn• through the expiration date of the amendment.
Requests.for expedited plan review will be reviewed with the City on a case by case basis. All hourly rates
include overhead costs including, but not limited to, salaries, benefits, Workers Compensation
Insurance, office expenses, etc. Should the scope of work change or circumstances develop which necessitate
special handling, we will negotiate and agree upon applicable rates with the City prior to proceeding