2017/02/14 City Council Resolution 2017-018RESOLUTION NO. 2017-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2017-01 WITH
GREEN VALLEY CONSULTING ENGINEERS FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE UNIVERSITY DISTRICT
PROJECT AND AUTHORIZING THE FINANCE DIRECTOR TO MAKE
APPROPRIATIONS AND INCREASE BUDGETED REVENUE TO ACCOUNT FOR
DEVELOPER REIMBURSEMENTS
WHEREAS, the City entered into a Master Agreement with Green Valley Consulting
Engineers for Design Professional Services on January 26, 2011, pursuant to City Council
Resolution No. 2011-07 adopted on January 25, 2011;
WHEREAS, under the 2011 agreement and after a qualifications -based selection
process, the City entered into a Task Order No. 2014-02 with Green Valley Consulting
Engineers for On -Call Construction Management and Inspection Services for University District
Sheet;
WHEREAS, consistent with the Purchasing Policy, the City entered into a new Master
Agreement with Green Valley Consulting Engineers for Design Professional Services on March
1, 2016, pursuant to City Council Resolution No. 2016-16 adopted on February 23, 2016;
WHEREAS, under the 2016 agreement the City entered into Task Order 2016-01 with
Green Valley Consulting Engineers to continue construction management and inspection work at
the University District;
WHEREAS, Task Order 2016-01 has reached its funding limits;
WHEREAS, the University District Project is proceeding with additional public
improvements, all of which require city management, inspection and acceptance;
WHEREAS, staff requested and has received a proposal from Green Valley Consulting
Engineers for continued construction management and inspection services; and
WHEREAS, the City Council considered Task Order No 2017-01 at its duly noticed
regular meeting of February 14, 2017.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize the City Manager to execute Task Order No. 2017-01 by and
between Green Valley Consulting Engineers, a California Corporation, and the City of Rohnert
Park, a municipal corporation, for Construction Management and Inspection Services for the
University District Project in an amount not to exceed seven hundred three thousand nine
hundred fifty dollars and no cents ($703,950.00).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to take all actions to effectuate the Task Order for and on behalf of the City of Rohnert
Park, including execution, if necessary, in substantially similar form to the Task Order attached
hereto and incorporated by this reference as Exhibit "A," subject to minor modifications by the
City Manager or City Attorney.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of the Task Order.
DULY AND REGULARLY ADOPTED this 14'" day of February, 2017.
CITY OF ROHNERT PARK
Jake M kenzie, May/r
ATTEST:
Caitlin Saldanha, Deputy City Clerk
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2017-018
Resolution Atttachment A
GREEN VALLEY TASK ORDER NO. 2017-01
CITY OF ROHNERT PARK
AND
GREEN VALLEY CONSULTING ENGINEERS
AUTHORIZATION TO PROVIDE ON-CALL CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR THE UNIVERSITY DISTRICT PROJECT
SECTION 1 — PURPOSE
The purpose of this Task Order is to authorize and direct Green Valley Consulting Engineers to proceed
with the work specified in Section 2 below in accordance with the provisions of the Master Agreement
For Consultant Services ("Master Agreement") between the City of Rohnert Park ("City") and Green
Valley Consulting Engineers ("Consultant") hereto dated March 1, 2016.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" - Scope of Services, which is
attached hereto and incorporated by this reference.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the Master Agreement between the parties hereto referenced in
SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and
materials) based on Consultant's standard labor charges in accordance with the provisions of the Master
Agreement and as shown in Attachment "B", which is attached hereto and incorporated by this reference,
for an amount not -to -exceed seven hundred three thousand nine hundred fifty dollars ($703,950).
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by March 30, 2018, or as extended by the City
Manager or his/her designee.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the Master Agreement for Consultant Services between City and
Consultant are incorporated by reference.
Approved this 14" day of February, 2017.
CITY OF ROHNERT PARK
GREEN VALLEY CONSULTING ENGINEERS
Darrin Jenkins, City Manager (Date) Elizabeth L. Ellis, President (Date)
Per Resolution No. 2017-_ adopted by the Rohnert Park City
Council at its meeting of February 14, 2017.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
ATTACHMENT "A" to Task Order No. 2017-01
SCOPE OF SERVICES
On -Call Construction Management and Inspection Services by
Green Valley Consulting Engineers for the University District Project
Scope of Services
Task No 1 - Pre -Construction and Initial Construction Activities
Green Valley's pre -construction services will include logistics, coordination, and
meetings with the Contractor, City, utility companies, and other project stake holders.
is our understanding that the Construction Manager will be responsible for leading the
meeting. Additional services to be provided at this stage include:
➢ Pre -construction digital photos of the project site
➢ Set up the project files in accordance with the City's standard formats for
administration
➢ Development of written and verbal communication protocol (and associated
forms) with the Construction Manager and City Staff
Task No. 2 - Daily Field Inspection & Documentation
Green Valley will provide daily, on-site inspections of the construction activities to
ensure that the contract work conforms to the contract documents and Governing
Construction Standards. The on-site inspector will provide documentation of the work
on daily inspection reports. Daily inspection reports may be submitted to the City on a
weekly basis for the previous week's work. Green Valley will also document the work in
progress with digital photos. Other important tasks of the on-site inspector include
public relations and safety measures, especially traffic control measures during
construction.
If requested, our Inspector will confirm that all design permit requirements are met and
will act as the liaison between the Contractor, Construction Manager, and other
stakeholders. Specifically, we can assist with the following work:
➢ Measurement of work, pay requests, change order support, and related
contract issues
➢ Preparation and processing payment recommendations to the City using
Microsoft Office formats
➢ Review of Certified Payroll reports
➢ Coordination of all required testing as specified by the Contract documents
➢ Quality Control/Assurance of construction approach and written
communications
We know that documentation and communication is critical to the success of
construction projects and we are committed to keeping the Construction Manager,
City staff and other stakeholders informed regarding critical construction details,
progress of the work and costs of the project. We will document all construction issues
with the following reports:
➢ Progress Meeting Minutes
➢ Daily inspection Reports; Weekly statement of Working days
➢ Monthly Status Report
The Monthly Status Report will provide the City with information on construction
activities for the month, change order cost summary, pay estimate cost summary and
contract time summary.
Task No. 3 - Requests for Information (RFI)
The Contractor will be required to submit all Requests for Information in writing. The
Inspector will work under the direction of the appointed Construction Manager to follow up
as needed with the Contractor to clarify requests, obtain needed information and provide
direction as required to proceed with the work.
Task No. 4 - Closeout & Record Drawings
We will work with the City and the Contractor to keep a "record set" of drawings to
document changes and as -built conditions of original design plans. Once construction
is completed to the satisfaction of the City, we compile all pertinent files and related
information and submit to the City for their permanent records. We will furnish the City
the following:
➢ Record drawings
➢ Project Photos
➢ All contract files and records
➢ Electronic files
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