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2017/02/14 City Council Resolution 2017-022
RESOLUTION NO. 2017-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING A BUDGET AMENDMENT FOR THE WESTSIDE PUBLIC SAFETY STATION PROJECT (CITY PROJECT 04-13) AND RELATED ACTIONS WHEREAS, the City's General Plan outlined the need for a public safety facility west of Highway 101 to serve planned growth in the City; and WHEREAS, the 2013 Environmental Impact Statement for the Graton Casino concluded that funding fire and emergency -service related capital improvements in Rohnert Park was a way to mitigate impacts to public safety needs associated with the Casino; and WHEREAS, the First Amended and Restated Memorandum of Understanding (MOU) between the Federated Indians of Graton Rancheria ("Tribe") and the City of Rohnert Park City"), which was executed in April of 2013, required the Tribe to provide $3,750,000 for the development and construction of a new fire station west of Highway 101 and also a separate amount to fund acquisition of a ladder truck that will be deployed from the fire station; and WHEREAS, the required contributions from the Tribe for the fire station west of Highway 101 and the ladder truck have been received; and WHEREAS, the City's Public Facilities Finance Plan, most recently updated in 2011, includes an additional $3,722,000 in programmed funding for the Westside Public Safety Station; and WHEREAS, the Westside Fire Station Project was reviewed in both the Environmental Impact Report for the Stadium Area Master Plan (2008) and the Mitigated Negative Declaration for the Residences at Five Creek/City Public Safety and Public Works Facility (2017); and WHEREAS, the Development Agreement between the City and the developer of the Residences at Five Creek project, which was executed in January of 2017, requires the City to fund construction of a portion of Martin Avenue along the frontage of the proposed west side public safety station; and WHEREAS, interim, modifications to the City's Fire Station #2 are necessary allow the City to receive the ladder truck in a timely fashion; and WHEREAS, incorporating the Martin Avenue Project and the Fire Station #2 modifications into Westside Public Safety Station Project is financially and practically beneficial to the City but requires construction work to begin earlier than was anticipated; and WHEREAS, LCA architects was selected through a competitive, qualifications -based process to provide design services for the Westside Public Safety Station pursuant to Section 3.6.6 of the City's Purchasing Policy, the City has secured a proposal from LCA Architects in the amount of $478,075; and WHEREAS, the cost for these design services together with anticipated early construction activity exceeds the budget adopted in the City's Fiscal Year 2016-17 Capital Improvement Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: 1. The Finance Director is authorized and directed to process a budget amendment of three million one hundred thirty two thousand six hundred sixty-two dollars 3,132,662) for the Westside Public Safety Station with funding from the Public Safety Building Contribution Fund (Fund 178). 2. The City Manager is hereby authorized to execute Task Order 2017-01 with LCA Architects in the amount of four hundred seventy eight thousand seventy-five dollars 478,075) for design of the Westside Public Safety Station. DULY AND REGULARLY ADOPTED this 14th day of February, 2017. CITY OF ROHNERT PARK kerakenzie, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: Int BELFORTE:: CALLJNAN:4S eC if STAFFORD, A"lle 111AC:KENZIE: AYES:( I ) NOES: ( C) ) ABSENT: ( ] ) ABSTAIN: (0 ) 2) 2017-022 LCA ARCHITECTS TASK ORDER NO. 2017-01 CITY OF ROHNERT PARK AND LCA ARCHITECTS AUTHORIZATION TO COMPLETE FINAL DESIGN FOR THE WEST SIDE PUBLIC SAFETY STATION SECTION 1 – PURPOSE The purpose of this Task Order is to authorize and direct LCA Architects to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and LCA Architects ("Consultant") hereto dated June 14, 2016 SECTION 2 – SCOPE OF WORK The items authorized by this Task Order are presented in Attachment “A” – Proposed Work Plan. SECTION 3 – COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Attachment “B” for an amount not-to-exceed $478,075. SECTION 4 – TIME OF PERFORMANCE The work described in SECTION 2 shall be completed by December 22, 2017 or as extended by the City Engineer. SECTION 5 – ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for professional services between City and Consultant are incorporated by reference. Approved this _________________ day of _______________ , ______________. CITY OF ROHNERT PARK LCA ARCHITECTS ____________________________ Darrin Jenkins, City Manager (Date) Carl Campos (Date) Per Resolution No. 2017-____ adopted by the Rohnert Park City Council at its meeting of ____________, 2017. ATTEST: ____________________________ City Clerk Page 1 of 8 January 11, 2017 Vanessa Marin, City Project Manager City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 (707) 588-2251 direct vmarin@rpcity.org www.ci.rohnert-park.ca.us RE: Fire Station No.3 LCA Project #17004 David, 1. Introduction Thank you for the opportunity to submit a fee proposal for professional design services (see Exhibit 1 and Exhibit 2). We have enjoyed working with you and the Public Safety Division of the City of Rohnert Park during Fall 2016 to develop a conceptual layout for the fire station building and site located at the corner of Labath Avenue and Martin Avenue (see Exhibit 4). This documentation will serve as the basis of the work for Fire Station No. 3. 2. Scope of Work Provide design services for the new Fire Station 3. The construction cost budget is set at $3.75 million for the new fire station. City of Rohnert Park Fire Station No.3 LCA Architects Fee Proposal #17004 Page 2 of 8 3. Project Schedule Please see the conceptual project schedule (see Exhibit 5). This schedule was originally provided to the City on 12/13/16, and it should be noted that the schedule is on the aggressive side. The Design Team Selection Process may take longer. Agency approvals may take longer. Bidding & Contract Award may take longer. There is potential for things to push out a few months. If everything can proceed as listed per this conceptual schedule, then construction would commence in November 2017. It is our understanding that the City would like to have the Fire Station 3 site area rough graded at the same time as the commercial development across Martin Avenue, which is currently scheduled for Summer 2017. 4. Contract Services A. Schematic Design / Design Approvals 1. Schematic architectural floor plan and site plan design. 2. Prepare architectural elevations and sections. 3. Prepare all documentation required for design review. 4. Develop schematic designs for various station systems. 5. Provide CEQA application support to City. 6. Meet with Public Safety to develop designs and discuss project progress. 7. Meet with City Planners to develop and present designs. 8. Attend (1) meeting at City Hall to meet and present project to neighbors. 9. Attend public hearings to present designs at the City’s Planning Commission and Design Review Commission. 10. Provide City with 100% Schematic Design package for review. 11. Provide City with 100% Schematic Design cost estimate. B. Design Development 1. Prepare design development documents based on the Public Safety approved schematic designs. The design development documents shall describe the size and character of the project as to the systems, materials, and other elements that may be appropriate. City of Rohnert Park Fire Station No.3 LCA Architects Fee Proposal #17004 Page 3 of 8 2. Incorporate required Public Safety, City of Rohnert Park revisions and Conditions of Approval into drawings. Make necessary adjustments to program and building design based on the Public Safety team input. 3. Present Design Development package to Public Safety and City Project Manager. 4. Provide assistance to City environmental staff preparing CEQA review. 5. Provide City with 100% Design Development package for review. 6. Provide City with 100% Design Development cost estimate. C. Construction Documents 1. Prepare construction documents (drawings and specifications). 2. Prepare Title 24 energy calculations. 3. Prepare fire sprinkler and fire alarm performance specifications. 4. Manage and coordinate subconsultant work. 5. Present CD package to Public Safety and City Project Manager. 6. Provide City with 50% Construction Document package for review. 7. Provide City with 50% Construction Document cost estimate. 8. Provide City with 90% Construction Document package for review. 9. Provide City with 90% Construction Document cost estimate. D. Permitting 1. Assist Public Safety and City to obtain a building permit. 2. Prepare all required documents for permits. 3. Submit documents to Building Permit Authority. 4. Make necessary revisions to construction documents (plans and specifications) required by Plan Check process to obtain permit. 5. Provide supporting documentation needed for City environmental staff to complete the CEQA review process. E. Bidding 1. Assist Public Safety and City with bidding. 2. Attend Pre-Bid Walk with prospective Contractors. 3. Respond to Bidding Questions. 4. Issue Addenda as directed by Public Safety and the City. 5. Issue Conformed Set. City of Rohnert Park Fire Station No.3 LCA Architects Fee Proposal #17004 Page 4 of 8 F. Construction Administration 1. As directed by the City on 1/11/17, we have excluded architectural construction administration (Items 2 – 13 listed below) from this fee proposal at this time. Subconsultants will provide construction administration services as noted in their attached fee proposals. 2. Attend Pre-Construction Meeting. 3. Review shop drawings and submittals for conformance to design intent. 4. Attend bi-weekly field site meetings. 5. Respond to requests for information. 6. Issue bulletins as required for clarification. 7. Maintain logs for RFI’s, bulletins, and submittals. 8. Review payment applications. 9. Review preliminary change orders. 10. Prepare change orders. 11. Final Punch List: Visit site and prepare list for Contractor when project is substantially complete and has received final cleaning. 12. Conformed Documents & Record Drawings: General Contractor will maintain an up-to-date set of construction drawings posted with all addenda, bulletins, RFI responses, etc. throughout project, and upon completion will be responsible to provide the client with conformed-to-construction, as-built record drawings at the end of the job. The Design Team will review the Contractor's record drawings for general responsiveness and completeness, but it will be each Contractor's responsibility to prepare record drawings per the recommendations of the Architect and requirements of the client. 13. Review Close Out Documentation for completeness: O&M Manuals, Warrantees 14. Construction Administration Time Estimate See attached Exhibit 3 (“The C.A. Curve”) Construction Duration: 13 months / 56 weeks Based on the scale and complexity of this project, and the desired level of services itemized above, we anticipate the following hours will be required to provide a minimum level of construction administration services: CA PHASE CA HOURS / WEEK WEEKS HOURS Ramp Up: 5 1 5 Submittal Review: 40 6 240 Administration: 5 44 220 Punch List: 35 1 35 Subtotal 500 hours Close Out: 5 4 20 hours TOTAL ESTIMATED HOURS * 56 520 hours City of Rohnert Park Fire Station No.3 LCA Architects Fee Proposal #17004 Page 5 of 8 * There are many aspects of Construction Administration that are outside the control of the Design Team that affect the amount of time spent servicing the project, such as 1) the amount of unforeseen conditions associated with existing sites and buildings; 2) the quantity and quality of email correspondence from the Contractor, Project Inspector, and Client; 3) the quantity and quality of RFI’s produced by the Contractor; 4) the quality of submittals prepared by Contractor and subsequent re-submittals; 5) the quantity and quality of PCO’s produced by the Contractor combined with the preparation of formal Change Orders; 6) meetings in addition to the regularly scheduled weekly construction meetings (i.e. site visits to resolve urgent construction issues); 7) the specific duration of the Punch List process based on Contractor performance; and 8) the general duration of construction and close-out as determined by the Contractor’s performance. The total hours listed above is an estimate; more time may actually be required. 5. General Conditions A. Carl Campos (CA License No. C10482), David Bogstad (CA License No. C21379), and Peter Stackpole (CA License No. C16939) are licensed by the California Architects Board as architects in the State of California and are employees of Loving Campos Associates Architects, Inc., dba LCA Architects Inc., a California Corporation. B. Carl Campos, David Bogstad and Peter Stackpole may not be able to personally represent this project at every meeting or public hearing. A senior professional employee will be available to represent the Architect in the event a principal is not available. 1. Principal-in-Charge: Carl Campos 2. Project Manager: Brent Randall City of Rohnert Park Fire Station No.3 LCA Architects Fee Proposal #17004 Page 6 of 8 6. Conclusion & Agreement We appreciate the opportunity to assist you with this project, and look forward to being of service. If this proposal is acceptable we would be pleased to enter into a Consultant Services Agreement (CSA) with the City of Rohnert Park. Please call me if you have any questions. Best regards, Carl E. Campos, CEO LCA Architects Inc. Lic. No. C10482 AGREED & ACCEPTED: Authorized Signature Date Please sign and return one copy of this proposal to initiate the agreement. ATTACHMENTS: • Exhibit 1 – Project Fee Schedule (2 pages) • Exhibit 2 – LCA Hourly Fee Schedule (1 page) • Exhibit 3 – Construction Administration “CA Curve” • Exhibit 4 – Fire Station No.3 Program & Design (19 pages) • Exhibit 5 – Conceptual Project Schedule dated 1/10/17 (2 pages) • Exhibit 6 – Consultant Fee Proposals City of Rohnert Park Fire Station No.3 LCA Architects Fee Proposal #17004 Page 7 of 8 EXHIBIT 1 PROJECT FEE SCHEDULE 1. Project Fee Schedule LCA Architects Fee Fee Type A. Schematic Design / Design Approval $30,000.00 FIXED B. Design Development $45,000.00 FIXED C. Construction Documents $95,000.00 FIXED D. Permitting $18,000.00 FIXED E. Bidding $4,200.00 FIXED $192,200.00 D02 – Civil: Brelje & Race $53,400.00 FIXED D03 – Struct: Crosby $44,960.00 FIXED D04 – MEP: FARD $59,250.00 FIXED D04 – Title 24: Duct Testers $450.00 FIXED D06 – Landscape: Camp & Camp $18,915.00 FIXED D13 – Cost Estimation: Gleeds $20,500.00 FIXED Consultant Total $197,475.00 For all Sub-Consultant Fee Proposals, see Exhibit 6 Project Fee Total * $389,675.00 * Does not include Construction Administration F. Construction Administration 1 $88,400.00 FEE ESTIMATE BILLED HOURLY $88,400.00 1 Fee Estimate for Fire Station 3 is limited to 520 hours (13 months at an average of 40 hours/month) City of Rohnert Park Fire Station No.3 LCA Architects Fee Proposal #17004 Page 8 of 8 2. Fee Schedule Notes A. These fees will be billed in keeping with the progress of our work and are due and payable (with no retention) within 30 days upon the client’s receipt of billing invoice from LCA Architects. B. This fee quote is good for 30 days. C. Proposal based on project commencing immediately and being completed by October 2018. D. Reimbursables: To be billed at cost + 15%, see Exhibit 2. E. Additional Services: Services in addition to the basic scope of work shall be provided on an hourly basis or a mutually agreed upon fixed fee. The rates and multipliers for additional services shall be per the Hourly Fee Rate Schedule attached as Exhibit 2. 3. Fee Exclusions • Construction Administration • Construction Management • PG&E Application for Power Upgrade • Permit Fees • Owner to furnish geotechnical and geo-hazard reports. • Owner to furnish Topographical Maps and/or Boundary Surveys • Destructive Testing • Hazardous material abatement • Geotechnical Engineering • Acoustical Engineering • CCTV surveillance camera system (site & building) • Resolution of unforeseen conditions • LEED Certification • Any consultant, engineer, or discipline not specifically identified in this proposal. EXHIBIT 2 LCA ARCHITECTS, INC. 2016 SECOND QUARTER HOURLY FEE SCHEDULE* DESCRIPTION HOURLY RATE Principal $210.00 Associate $190.00 to $210.00 Project Manager $190.00 Project Architect $135.00 to $180.00 Quality Control Manager $190.00 Specifications Writer $190.00 Job Captain $110.00 to $125.00 Designer $90.00 to $170.00 CAD Tech $90.00 to $135.00 Project Coordinator $95.00 to $130.00 Administration / Research / Presentations $90.00 to $105.00 Clerical $105.00 Architectural Animation Preparation of computer generated views, renderings and simulations of architectural interiors and exteriors. Preparation of video “fly-by’s,” walkthrough’s, and other simulations. $165.00 Expert Witness Review of documents, meetings, site visits, telephone conferences, administration of the documents and materials, research, deposition, testimony, court appearances, and travel time. $500.00 Perspective Sketches and Renderings, Visual Simulations On a Per Drawing Basis Mileage (outside of the Walnut Creek area) **as adjusted by IRS guidelines $0.655 / mile ** Reimbursable Expenses are charged at cost + 15% Copies, prints, CADD plots, architectural photography, scanning, presentation mounting, postage, express mail, courier service, and travel will be billed on a reimbursable basis. Overtime: If overtime is required by staff, to meet a customer’s timing request, additional hourly fee charges may apply. California employment law will apply. * Effective 4 / 1 / 2016. Subject to change quarterly. SU B M I T T A L R E V I E W AD M I N I S T R A T I O N RA M P UP CLOSE OUT PU N C H LI S T TH E C . A . C U R V E C O N S T R U C T I O N A D M I N I S T R A T I O N T I M E ( H O U R S / W E E K ) CO N S T R U C T I O N DU R A T I O N N T P SUBSTANTIAL COMPLETIONEXHIBIT 3 EXHIBIT 4 #16024 | B08 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 | www.lca-architects.com RESTRICTED ARCHITECTURAL DRAWINGS | © 2016 LCA Architects The information, plans, designs, notes and arrangements shown as part of this package are confidential and may not be reproduced in whole or in part without the expressed written permission of LCA Architects. Drawings noted as preliminary, schematic and / or concept contain information that is conceptual and subject to verification and/or change. The architect makes no claim for accuracy of conceptual information or of information supplied by others. CITY OF ROHNERT PARK PUBLIC SAFETY FIRE STATION No. 3 PROGRAM DOCUMENT & CONCEPTUAL DESIGN FINAL 12 / 29 / 2016 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 1 of 15 PUBLIC SAFETY Final Program Document September 14, 2016 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 2 of 15 Categorization The program is divided between Building Spaces and Site Areas. There are five categories of Building Spaces: D Dormitories L Living Quarters A Apparatus Bay R Resource (Fire & Police) S Support There are two categories of Site Areas: SI Site (Fire Station No.3) T Training Facilities Areas Areas listed are NET, which means the clear, usable area. For buildings, this means the area contained within walls. For site, this means the area required for the program element. BUILDINGS In order to establish the GROSS Area for buildings—which, in addition to including all of the program spaces delineated in this document, includes circulation, stairs, elevators, mechanical rooms, electrical rooms, and walls—this can either be done by 1) adding up all the program spaces and multiplying the sum by an estimated factor, or 2) preparing conceptual floor plans based on specific site constraints and calculating the area contained within the footprint of the building(s). SITE AREAS In terms of site areas, we will be approaching this effort from the starting point of existing City-owned parcels of land and working within the available land. In addition to the Site Areas listed in this document, other considerations factor into how much land is required for the facilities, such as vehicle access, truck and heavy equipment turning radii, landscape areas, sidewalks, accessible path of travel, drive aisles, storm water treatment on site, and utilities. Ideal Program The spaces and comments include d in this document represent a starting point for an ideal program based on the input received from t he City of Rohnert Park Public Safety Department. This initial program may need to be adjusted and modifie d depending on the actual site conditions and budgetary constraints. Abbreviations SF = square feet TBD = to be determined NFPA = National Fire Protection Association 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 3 of 15 BUILDING SPACES GENERAL Fire Station No.3 (Westside Station) Security of fire fighters from threats external to the building is important. Anticipated Staff: (1) Captain, (1) Engineer, and (1) Firefighter Day Room / Kitchen / Dining Area should be one, large, open space. Provide security access key pads at all exterior doors Fire Station needs to be designed with secure, separate zones: Exterior / Apparatus / Living / Dorms. Study how to best facilitate access by firefighters while limiting access by outside groups (utility companies, outside vendors, visiting school children, community events, etc.) Alerting System to be tied into PA system with progressive lighting/alerting Building to have secure WIFI 1. DORMITORIES ID: D1 USE: Dormitory QUANTITY: 3 NET AREA: 200 SF / Dorm & Locker Area CONSIDERATIONS: 1) (3) dormitories minimum 2) (1) additional dormitory required for future growth 3) Dormitory room to contain (1) bed and (1) nightstand for fire fighter on shift. 4) Provide electrical outlet inside dorm locker for charging equipment. 5) Provide data and power outlets at bed and desk for connection of mobile devices. 6) Provide HVAC with separate thermostat control for each dormitory. 7) Provide separate area prior to dormitory for shift lockers (minimize disruptions for staff on duty). 8) Each Dormitory to have a dedicated Dorm Locker Area 9) Each Dorm Locker Area to have (6) tall lockers (2 per staff) for equipment (fire & police), bedding, and personal clothing / items. Provide additional lockable storage above tall lockers. 10) (1) double locker per Fire Fighter x 3 shifts x 3 Fire Fighters per Shift = 9 lockers minimum 11) Provide (3) extra double lockers for an additional (3) Fire Fighters to accommodate staff working overtime and workers comp backfill. 12) Organize dormitories to be private and separate from Living Quarters. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 4 of 15 ID: D2 USE: Laundry Area QUANTITY: 1 NET AREA: 20 SF CONSIDERATIONS: 1) Provide Washer and Dryer for sheets and personal clothing. ID: D3 USE: Single-Occupant Restroom (Toilet & Shower) QUANTITY: 2 NET AREA: 120 SF CONSIDERATIONS: 1) (2) accessible staff restrooms min imum 2) (1) additional restroom required for future growth 3) Provide wall-mounted toilet, countertop with sink, and shower with tall showerhead. 4) No urinals. 5) Organize restrooms to be private and separate from Living Quarters. 2. LIVING QUARTERS ID: L1 USE: Day Room QUANTITY: 1 NET AREA: 350 SF CONSIDERATIONS: 1) Should be located adjacent to the Dining Area (see Item L3) ID: L2 USE: Kitchen QUANTITY: 1 NET AREA: 250 SF CONSIDERATIONS: 1) Need kitchen area to accommodate 10 people. 2) Need (3) refrigerators (one per shift) 3) Need (3) tall storage pantry cabinets (one per shift) 4) All kitchen appliances need to be minimum Commercial grade (no residential) 5) Should be located adjacent to the Dining Area (see Item L3) 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 5 of 15 ID: L3 USE: Dining Area QUANTITY: 1 NET AREA: 250 SF CONSIDERATIONS: 1) Provide table and chairs for 10 people. 2) Should be located adjacent to the Staff Patio (see Item SI-3) 3. APPARATUS BAY ID: A1 USE: Apparatus Bay QUANTITY: 1 NET AREA: 4,500 SF CONSIDERATIONS: 1) Need (3) 20 feet wide x 75 feet long apparatus bays 2) Length of apparatus bay needs to be able to accommodate an aerial ladder truck. 3) All apparatus bays should be designed for drive-through access. 4) Roll-up door access should be 14 feet wide x 16 feet high. 5) Roll-up doors to have one-way glazing (maintain privacy and security of garage) 6) Provide clearance of 20 feet to underside of roof structure. 7) Need space for (1) Aerial Ladder Truck, (2) Fire Engines, and (2) utility trailers. 8) Concrete apron required in front of the fire apparatus bays exiting on to public street. 9) Provide sealed concrete floor for safety and longevity. 10) Provide overhead, compressed air pull-downs (150 psi minimum), water pull-downs, and electrical power lines with Shore Line disconnects in order to keep fire apparatus operational. 11) Provide capture-at-source exhaust system at each bay. 12) Provide general exhaust air system for garage. 13) Provide heating system for garage. 14) Provide drinking fountain with water bottle fill station. 15) Provide ice-maker 16) Room to be designed to contain spills. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 6 of 15 ID: A2 USE: Turnout Gear QUANTITY: 1 NET AREA: 200 SF CONSIDERATIONS: 1) Protect Personal Protective Equipment (PPE) from ultraviolet light (NFPA requirement). 2) Provide open connection to Apparatus Bay (see Item A1) for easy, daily access. 3) Best if located adjacent to exit from Living Quarters for quick access. 4) Best if located adjacent to Extractor / Dryer (see Item A5) 5) Provide minimum (9) turnout lockers if 3 Dormitories are provided. 6) Provide minimum (12) turnout lockers if 4 Dormitories are provided. 7) Provide additional (3) turnout lockers for (3) Fire Fighters to accommodate staff working overtime and workers comp backfill. 8) Lockers to be sized to hold boots, hats, wildland gear and (2) sets of PPE gear. Example: Ready Rack - Turnout Gear Racks ID: A3 USE: Decontamination Room QUANTITY: 1 NET AREA: 80 SF CONSIDERATIONS: 1) Provide room for decontamination & cleaning prior to entering the Fire Station. 2) Provide utility sink, floor drain, and hose bib for washing down the room. 3) Provide clean air supply with exhaust air system. 4) Room to be designed to contain spills. 5) Best if directly connected to Decon Shower (see Item A4) with 3’6” door. 6) Provide sealed door connection to Apparatus Bay (see Item A1) ID: A4 USE: Decontamination Shower QUANTITY: 1 NET AREA: 80 SF CONSIDERATIONS: 1) Provide exterior open-air shower for gross decontamination prior to entering the Fire Station. 2) Locate adjacent to Apparatus Bay (see Item A1) 3) Provide cold/hot shower with tall showerhead / connections for hose wash-off. 4) Area to be accessible yet contained with curbs with floor drain. 5) Room to be designed to contain spills. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 7 of 15 ID: A5 USE: Extractor / Dryer QUANTITY: 1 NET AREA: 100 SF CONSIDERATIONS: 1) Provide open connection to Apparatus Bay (see Item A1) for easy access. 2) Area to be accessible yet contained with curbs with floor drain. 3) Provide water connections and ventilation of space. 4) Room to be designed to contain spills. 5) Provide Extractor & Dryer for cleaning PPE’s / Fire Turnouts Reference: Continental Girbau - Fire Department Extractors & Dryers ID: A6 USE: Spare Hose QUANTITY: 1 NET AREA: 100 SF CONSIDERATIONS: 1) Need area for storage of 2,000 to 3,000 linear feet of fire hose. 2) Example: Ready Rack - Mobile Hose Cart ID: A7 USE: Breathing Air Fill Station QUANTITY: 1 NET AREA: 100 SF CONSIDERATIONS: 1) Provide area for stationary cascade system & fill stations. 2) Provide storage racks for SCBA’s (self-contained breathing apparatus) 3) Provide secure door connection to Apparatus Bay (see Item A1) Example: Bauer Compressors - Auto Cascade System with Fill Station ID: A8 USE: EMS Supplies QUANTITY: 1 NET AREA: 100 SF CONSIDERATIONS: 1) Provide lockable tall cabinets and open shelving for storage of EMS supplies. 2) Room to be clean and sterile. 3) Provide secure, sealed door connection to Apparatus Bay (see Item A1) 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 8 of 15 ID: A9 USE: Disaster Preparedness Storage QUANTITY: 1 NET AREA: 80 SF CONSIDERATIONS: 1) Provide open shelving for storage of supplies. 2) Need area to store gloves, cots, and MRE's (Meals Ready to Eat) 3) Provide secure door connection to Apparatus Bay (see Item A1) ID: A10 USE: Maintenance Shop QUANTITY: 1 NET AREA: 100 SF CONSIDERATIONS: 1) Provide workbench, storage cabinets, and shelving 2) Need area to maintain fire equipment. 3) Provide secure door connection to Apparatus Bay (see Item A1) ID: A11 USE: Defensive Tactics QUANTITY: 1 NET AREA: 200 SF CONSIDERATIONS: 1) Provide secure double door connection (pair of 3’6” doors) to Apparatus Bay (see Item A1) 2) Need area to store rolling training mats & equipment. Example: SportsGraphics - Roll Out Mats 4. RESOURCE (FIRE & POLICE) ID: R1 USE: Captain’s Office QUANTITY: 1 NET AREA:: 160 SF CONSIDERATIONS: 1) Provide data and power connection for (1) computer workstation. 2) Room to be private—no public visibility to other rooms. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 9 of 15 ID: R2 USE: Shared Office QUANTITY: 1 NET AREA: 160 SF CONSIDERATIONS: 1) Provide desktop for (3) computer workstations. 2) Room to be private—no public visibility to other rooms. 3) Situate toward the front of the facility so that police officers can access this room without disrupting the rest of the Fire Station. ID: R3 USE: Exercise Room QUANTITY: 1 NET AREA: 450 SF CONSIDERATIONS: 1) Provide adequate space / ceiling height for exercise equipment. 2) Acoustically isolate the room. 3) Provide adequate ventilation. 4) Provide connection to exterior. ID: R4 USE: Communications QUANTITY: 1 NET AREA: 60 SF CONSIDERATIONS: 1) Provide countertop and cabinetry for base radio station. 2) Provide closet for UPS (Uninterruptible Power Supply) for radio. 3) Provide desk area with stool for dispatcher station with a backup base station. 4) Provide wall space for City Map 5) Provide open connection to corridor leading to Apparatus Bay exit for easy access. ID: R5 USE: Weapon Storage QUANTITY: 1 NET AREA: 60 SF CONSIDERATIONS: 1) Provide gun safe for secure storage of guns and ammunition. 2) Room to be secure; keep weapons out of sight. 3) Provide clearing barrel outside behind the Fire Station. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 10 of 15 5. SUPPORT ID: S1 USE: Public Lobby QUANTITY: 1 NET AREA: 120 SF CONSIDERATIONS: 1) Provide exterior entry clear and visible from the public right of way. 2) Provide area for general public to sit and wait. 3) Provide control zone / man trap for public entry (no access to rest of station). 4) Provide secure door connection to the rest of the Fire Station. ID: S2 USE: Public Unisex Bathroom QUANTITY: 1 NET AREA: 80 SF CONSIDERATIONS: 1) Accessible single-occupant restroom. 2) See 2013 CBC 11B-206.2.4 (Accessible path of travel required to connect all accessible spaces and elements within the building) & 2013 CBC 11B-213 (Public Building Toilet Facilities). Because toilet facilities are being provided on this site, the public is entitled to access them. By providing a dedicated restroom for the public, this keeps the general public from entering into the administration area to use those bathrooms. 3) Should be connected to Public Lobby (see Item S1). ID: S3 USE: Custodial QUANTITY: 1 NET AREA: 80 SF CONSIDERATIONS: 1) Provide mop sink. 2) Provide utility sink. 3) Provide storage shelves. ID: S4 USE: Fire Station Server Room QUANTITY: 1 NET AREA: 80 SF CONSIDERATIONS: 1) Provide secure room for communications equipment and server. 2) Provide area for IT staff to work on system. 3) Room to be climate-controlled. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 11 of 15 ID: S5 USE: Citywide Server Room QUANTITY: 1 NET AREA: 500 SF CONSIDERATIONS: 1) Provide secure, exterior access for IT staff (avoid disrupting the Fire Station). 2) Provide doored vestibule prior to entering the Server Room. 3) Room to be designed as a Clean Room (dust-controlled environment). 4) Provide raised access floor with seismic restraints for all racks. 5) Provide adequate power to accommodate future growth. 6) Provide minimum (5) four-post racks centered within the room. 7) Provide room for additional servers and spare conduits to grow. 8) Room must be climate-controlled 9) Room to be connected to the Emergency Generator for UPS (See Item SI-4) 10) Provide area for (2) IT staff to work on system. 11) Provide separate room for Gas Fire Suppression System. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 12 of 15 SITE AREAS GENERAL Security: Site be fenced and gated with cameras, alarms, and site lighting. Need lighting for security and to deter theft and protect vehicles and equipment. Provide gate with remote control access / security card access pad. Site access and building access with cards using City standard. If Fire Station situated adjacent to public works corp yard, provide physical separation to avoid accidents and potential conflicts between vehicular traffic Shared Resource: Fuel Station (see Public Works Item SI-4) – fuel station on driver’s side Shared Resource: Vehicle Wash (see Public Works Item SI -5) All concrete pavement areas to be designed to contain spills, with all drains connected to interceptor system before being discharged into sewer system. Provide (2) fire hydrants at Fire Station to fill apparatus and for training exercises. Address annual flooding concerns for the Laguna de Santa Rosa Provide low-maintenance / xeriscape landscaping (keep irrigation to a minimum) Allow area for storm water treatment on-site. 1. SITE (FIRE STATION) ID: SI-1 USE: Visitor P ublic Parking QUANTITY: 2 stalls NET AREA: 162 SF / Parking Space CONSIDERATIONS: 1) At front of the property, accessible to the public. 2) 9 feet wide x 18 feet long parking stalls. 3) Provide accessible path of travel to front of building (see Item S1) ID: SI-2 USE: Staff Parking QUANTITY: 6 stalls NET AREA: 162 SF / Parking Space CONSIDERATIONS: 1) Within the property, protected by fencing and gated access. 2) 9 feet wide x 18 feet long parking stalls. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 13 of 15 ID: SI-3 USE: Staff Patio QUANTITY: 1 NET AREA: 250 SF CONSIDERATIONS: 1) Provide shade canopy with (2) picnic tables. 2) Provide gas connection for grill. 3) Should connect to the Kitchen (see Item L2) and/or Dining Area (see Items L3) ID: SI-4 USE: Emergency Generator QUANTITY: 1 NET AREA: 250 SF CONSIDERATIONS: 1) Must be provided for Essential Service Facility . 2) If Fire Station situated adjacent to Public Works Corp Yard, then connect emergency generator to Fuel Station. If not, then provide fuel storage capacity on site and sized to run the station with uninterrupted power for required amount of days. 3) Provide sound-rated, ventilated enclosure to muffle engine noise, and protect generator from direct sunlight and weather. 4) Situate generator away from Dormitories (see Item D1) 5) Locate adjacent to the Fuel Station (see Public Works Item SI-4) 6) If Fire Station situated adjacent to Public Works Corp Yard, then investigate cost increase to upsize the generator to also provide emergency power to Public Works. ID: SI-5 USE: Hose Drying QUANTITY: 1 NET AREA: 250 SF CONSIDERATIONS: 1) Provide area & drainage for 5 feet wide x 50 feet long, sloped rack 2) Example: Geargrid - Windsor Outdoor Hose Drying Rack 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 14 of 15 2. TRAINING FACILITIES GENERAL Training facilities will not be included as part of the project at this time. If possible, provide area & utility connections for future training facilities. ID: T1 USE: Training Room QUANTITY: 1 NET AREA: 1,600 SF CONSIDERATIONS: 1) Building must be accessible and connected to accessible parking. 2) Provide audiovisual capabilities for computer-simulated “tabletop” training. 3) Provide room for up to 50 people to gather together. 4) Provide kitchenette (sink, microwave, small refrigerator, and coffee bar). 5) Provide interactive display and/or computer projection system. 6) Provide WIFI for mobile devices to access internet. 7) Provide secure, controlled external access. 8) Provide storage closet for chairs & tables. 9) Provide (2) public unisex bathrooms with accessible drinking fountain IF THIS FACILITY IS ASSOCIATED WITH THE FIRE STATION, THEN… 10) Provide exterior entry clear and visible from the public right of way. 11) Room can be used as a Community Room 12) Set up room to function as an Emergency Operations Center (EOC) 13) Room to be connected to the Emergency Generator. 14) Room needs to be able to operate independently from Fire Station. 15) Potentially use adjacent commercial parking lots for additional staff vehicles. IF THIS FACILITY LOCATED REMOTE TO THE FIRE STATION, THEN… 16) Provide exterior entry clear and visible from within the training area. 17) Bathrooms to have exterior entrances. 18) Provide covered patio area. 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 www.lca-architects.com B03.160914.01.D(Final Program Document - Public Safety).doc | 9/13/2016 page 15 of 15 ID: T2 USE: Training Area QUANTITY: 1 APPROX. AREA: 50,000 SF CONSIDERATIONS: 1) Need exterior concrete pavement area for various training exercises: hose evolutions, pump evolutions, ladders, vehicle extrications, etc. 2) Provide Draft Pit Could be stationary or mobile. Example: Weis Fire Equipment - Draft Commander 3) Provide Training Tower Example: Fire Training Structures - Training Tower 3-Stories Protected Stairwell Design Pre-Plumbed with Sprinklers Provide Fire Department Connections Provide Anchor Points 4) Provide Live Burn Trailer Could be stationary or mobile. Example: Drager - Containerized Live Fire Training System (CLFTS) 5) Provide Flashover Simulator Could be stationary or mobile. Example: Fire Training Structures - Flashover Simulator 6) Provide Modular Shooting R ange (4 Conex boxes) Example: Shooting Range Industries - Modular Shooting Range 7) Need parking area for (3) apparatus from outside agencies. 8) Need parking area for (20) staff vehicles attending training sessions. IF THIS FACILITY LOCATED REMOTE TO THE FIRE STATION , THEN… 9) Security: Training area to be fenced and gated with cameras, alarms, and site lighting. Provide gate with remote control access / security card access pad. Site access and building access with cards using City standard. 10) Provide (2) fire hydrants to fill apparatus and for training exercises. 11) Provide hose drying area if training area is remote from Fire Station (see Item SI-5) 12) Provide drinking fountain with water bottle fill station. 13) Provide ice-maker #16024 | B08 590 Ygnacio Valley Road, Suite 310, Walnut Creek, California 94596 | (925) 944-1626 | www.lca-architects.com RESTRICTED ARCHITECTURAL DRAWINGS | © 2016 LCA Architects The information, plans, designs, notes and arrangements shown as part of this package are confidential and may not be reproduced in whole or in part without the expressed written permission of LCA Architects. Drawings noted as preliminary, schematic and / or concept contain information that is conceptual and subject to verification and/or change. The architect makes no claim for accuracy of conceptual information or of information supplied by others. FIRE STATION OPTION 2B.3 CONCEPTUAL DESIGN 12 / 13 / 2016 EXHIBIT 5 PAGE 1 OF 2 CONCEPTUAL PROJECT SCHEDULE 1/11/2017 DESIGN TEAM SELECTION (3 months) 12/9/16 Friday Submit informal list of subconsultants to City for review 12/9/16 Friday Receive authorization from City to prepare formal proposal 1/10/17 Tuesday Provide City with formal fee proposal Negotiations & Formalization of Design Contract 2/28/17 Tuesday Anticipate City Approval of Design Contract / Notice to Proceed DESIGN (5 months) 3/1/17 Wednesday Start Schematic Design 4/7/17 Friday 100% SD Set (drawings) delivered to City 4/10/17 Monday Start Design Development 4/14/17 Friday 100% SD City Review Comments Due 4/18/17 Tuesday LCA 100% SD Review Comments due to Consultant Team 4/18/17 Tuesday Draft 100% SD Cost Estimate due from Estimator to LCA 4/21/17 Friday 100% SD Cost Estimate delivered to City 5/5/17 Friday Draft 100% DD Set due from Consultants to LCA 5/12/17 Friday 100% DD Set (drawings) delivered to City 5/15/17 Monday Start 50% CD 5/19/17 Friday 100% DD City Review Comments Due 5/23/17 Tuesday LCA 100% DD Review Comments due to Consultant Team 5/23/17 Tuesday Draft 100% DD Cost Estimate due from Estimator to LCA 5/26/17 Friday 100% DD Cost Estimate delivered to City 6/9/17 Friday Draft 50% CD Set (drawings & specs) due from Consultants to LCA 6/16/17 Friday 50% DD Set (drawings & specs) delivered to City 6/19/17 Monday Start 90% CD 6/23/17 Friday 50% CD City Review Comments Due 6/27/17 Tuesday LCA 50% CD Review Comments due to Consultant Team 6/2717 Tuesday Draft 50% CD Cost Estimate due from Estimator to LCA 6/30/17 Friday 50% CD Cost Estimate delivered to City 7/21/17 Friday Draft 90% CD Set (drawings & specs) due from Consultants to LCA 7/28/17 Friday 90% DD Set (drawings & specs) delivered to City & Building Dept. City of Rohnert Park Facility Needs Assessment & Master Plan PROJECT SCHEDULE PAGE 2 OF 2 AGENCY APPROVALS (1 month) 7/31/17 Monday Start City Building Department Plan Check 8/11/17 Friday 90% CD City Review Comments Due 8/15/17 Tuesday LCA 90% CD Review Comments due to Consultant Team 8/15/17 Tuesday Draft 90% CD Cost Estimate due from Estimator to LCA 8/18/17 Friday 90% CD Cost Estimate delivered to City 8/31/17 Friday Anticipate City Approval of Construction Documents (address all Building Department comments & City Review Comments) BIDDING (2 months) 8/14/17 Monday Bidding / Start Advertising 9/8/17 Friday Issue Addendum to address City Review comment changes 9/22/17 Friday BIDS OPEN Negotiations & Formalize Construction Contract 9/29/17 Friday Issued Conformed Set 10/27/17 Friday Anticipated City Approval of Construction Contract CONSTRUCTION (11 months) 10/30/17 Monday Construction – Notice to Proceed 8/24/18 Friday Final Cleaning / Project Ready for Punch List PUNCH LIST (1 month) 8/31/18 Friday Punch List Walk 9/14/18 Friday Punch List Verification Walk 9/27/18 Thursday All Punch List Work Done 9/28/18 Friday Construction – Substantial Completion CLOSE OUT (1 month) 10/25/18 Thursday Project Close Out Documentation Complete (Contractor provide record drawings, O&M Manuals, & Warrantees) 10/26/18 Friday Fit Out Complete (kitchen, linens, exercise equipment, FF&E) 10/26/18 Friday Architectural Photography 10/29/18 Monday Fire Station ready for Occupancy EXHIBIT 6 D02 Civil EXHIBIT “A” SCOPE OF ENGINEERING SERVICES ROHNERT PARK FIRE STATION NO. 3 PREPARED FOR LCA ARCHITECTS PREPARED BY BRELJE & RACE ENGINEERS January 9, 2017 1. Design Development Review conceptual site plan, and meet with Architect and team to share potential areas of concern from an engineering standpoint. Participate in one additional team coordination meeting during this phase of the project. Utilizing the Architects AutoCAD site base, topographic survey provided by Client, and CAD design of Martin Avenue improvements provided by others, prepare civil base plan for site and share with team. Begin preparation of civil design development documents, anticipated to include a demolition plan; preliminary site grading plan; preliminary low impact storm water plan; and a wet utility plan. Determine path of travel from the ADA parking to the new building and to public sidewalk. Provide 50% Design Development plans to Architect for team review. Address team comments and complete Civil DD plans. Prepare preliminary storm water low impact development report per City of Santa Rosa Low Impact Design Manual. Prepare draft civil technical specifications. Coordinate with team members during this phase of the project. Submit civil documents to Architect for owner and team coordination reviews, and estimating. Review civil portion of estimate and provide comments. 2. Construction Documents Review comments on design development submittal. Review project geotechnical investigation provided by others. Using updated digital site plan base from Architect and updated CAD design of Martin Avenue improvements, begin preparation of civil construction documents, anticipated to include a civil demolition plan; a grading plan; a wet utility plan for sewer, potable water, irrigation, fire protection, and storm drain; a pavement section and layout plan; an erosion control plan; a stormwater pollution prevention plan; and associated notes and details. Coordinate with team during this phase of the project. Prepare final Storm Water Low Impact Development report. Prepare and process hydrology/hydraulic report through SCWA for approval. Prepare civil technical specification sections in CSI format. Prepare Engineer’s Opinion of Probable Cost for site improvements. Submit civil documents to Architect for City Building Department plan review. Make up to 2 sets of minor revisions based on review comments. Page 2 of 3 3. Bid Phase Provide limited assistance to Architect during this phase of the project by assisting with preparation of bid addenda related to the civil documents. 4. Construction Administration Provide limited assistance to Architect during this phase of the project by attending pre- construction conference at the site; reviewing submittals related to civil documents; assisting with review of and response to RFI’s and COR’s related to the civil work; and by making up to two visits to the site during construction to respond to contractor questions and determine compliance with design intent. Conduct punch list walk through near completion of project. Provide punch list to Architect. Conduct follow up walk through at completion of punch list work. 5. Fees Our fees for this work will be billed monthly on fixed fee basis, as follows: Item 1.: $17,500; Item 2.: $28,600; Item 3.: $1,500; Item 4.: $5,800; Excluding fees for reproduction and plotting services, which will be billed in addition to the engineering fees. Total Fee for Items 1 – 4: $53,400 6. Assumptions and Limitations -Proposal assumes that client will provide engineer with design level geotechnical investigation, including estimates of infiltration rates, and grading and pavement design recommendations. -Proposal assumes that the client will provide the engineer with a design level topographic survey sufficient for the engineering design efforts. -Proposal assumes the improvement plans for the Martin Avenue extension will be prepared by others and that the digital CAD files for these plans will be available in a timely manner to reference in the project drawing file. -Proposal assumes that no right of way dedication or easement preparation will be necessary for the site. -Proposal assumes that the civil documents prepared for the site will be sufficient for the application for the encroachment permit application for the driveway on Labath Avenue and that a separate plan set for that purpose will not be required by the City of Rohnert Park. It is anticipated that new utilities will be stubbed to the right or way from the new improvements prepared for Martin Avenue. Page 3 of 3 -Proposal assumes that client will retain the services of other design professionals as needed to execute the work, including but not limited to Landscape Architect, Structural, Arborist, Geotechnical, Electrical (site lighting and automatic gates), Traffic Engineer, and Joint Utility Trench designer. -Proposal does not include preparation of Record plans if required by the City of Rohnert Park at the completions of project improvements. -Proposal assumes disturbed area will be less than 1 acre and preparation of a Storm Water Pollution Prevention Plan (SWPPP) will not be required. -Proposal assumes that any environmental permitting or reports that may be necessary will be provided by consultants retained by the owner. PAUL V. BARTHOLOW, P.E. Associate Principal, Paul Bartholow has over 30 years of experience in the civil engineering field. His experience has included the design, preparation of construction documents, and construction management of educational institutions and residential and commercial site developments and construction inspection and quality control for public sewer and water rehabilitation projects. Additional areas of specialization include preparation of site and roadway improvement design, including grading, hydrology and hydraulic studies, and storm water management and treatment. Plan Check / Peer Review • Grading and Drainage Plan Check, County of Sonoma Permit and Resource Management Department Schools • Roseland University Preparatory School, Santa Rosa • Santa Rosa City Schools Site Assessment – 23 Locations, Santa Rosa • Lakeport Unified School District, Lakeport • Alameda Unified School District, Alameda • Sequoia Charter School, East Palo Alto • Healdsburg High School Modernization, Healdsburg • Martin Luther King Academy, Marin City • Maria Drive Elementary School, Petaluma • Santa Rosa Junior College ADA Upgrades, Santa Rosa • Analy High School Stadium Modifications, Sebastopol • El Molino High School Stadium Modifications, Forestville • Clear Lake High School Master Plan, Lakeport • Bay Farm Elementary School, Alameda • Longfellow Elementary School, San Francisco • Dougherty Valley Elementary School, San Ramon • Flowery Elementary School, Sonoma • Santa Rosa Junior College Plover Hall ADA Upgrades, Santa Rosa Commercial Site Development • American AgCredit New Campus, Santa Rosa • Bell Village Commercial Site, Windsor • Bell Village Residential Site, Windsor • Oakmont of Cardinal Point, Alameda Construction Management • Alta/Almond Sewer and Water Rehabilitation Project, City of Rohnert Park • Water System Improvements, Circle Oaks County Water District, Napa Additional Experience Ingenium, Inc. Santa Rosa, CA • Design and construction management of public, residential and commercial sites • Roadway design • Hydrology and hydraulic studies • Storm water management and treatment • Land planning and development Project Role Project Manager Education B.S., Civil Engineering, University of California, Davis 1982 Registration Professional Civil Engineer, CA No. 40512 Professional Civil Engineer, NV No. 012533 California Contractors B License – 664034 Qualified SWPPP Developer and Practitioner Certificate (QSP) 22727 Professional Endeavors Brelje & Race 4/2012 to Present (Contract Employee from 4/2012 to 12/2012) Ingenium, Inc. Vice President 1987 to 2013 Morton Technologies 1983 to 1987 Professional Affiliations American Society of Civil Engineers California Stormwater Quality Association International Code Council PAUL V. BARTHOLOW, P.E. Page 2 of 2 • Tentative map and improvement plan preparation • Fulfilled role as Owner’s Representative at public hearings and city council meetings • Structural design analysis and details for residential projects • Completed over 2,600 different projects for various clients throughout Northern California. JOHN S. THOMPSON, P.E. John Thompson, an Associate with the firm, has more than 30 years of experience as a civil engineer and project manager involved in the planning and design of private development projects, medical facilities, and public works projects. His project experience includes the preparation of Commercial and Institutional Site Improvement Plans, Roadway Improvement Plans, Tentative Maps, Subdivision Plans, Drainage Reports, Stormwater Mitigation Plans (SUSMPs), and Storm Water Pollution Prevention Plans (SWPPPs). John also has expertise with site evaluations, environmental permitting and assistance with EIR preparation. His responsibilities include management and direction of engineering and technical staff, cost estimation, and project budget administration. Plan Check / Peer Review • Grading and Drainage Plan Check, County of Sonoma Permit and Resource Management Department Healthcare • Sutter Santa Rosa Regional Hospital – Overall project management throughout the entitlement, construction document preparation, and construction administration phases for the $300 million medical facilities campus » Site planning and layout » Assistance throughout the preparation of the EIR and environmental permitting » Preparation of off-site roadway alignment studies » Permitting with local agencies and of the project from 2008-2014. • Kaiser MOB 6 – Provided entitlement and design services for an 87,000 SF medical office building located on 6.7 acres in Southwest Santa Rosa. Roadway • Mark West Springs Road – Highway 101 to Old Redwood Highway • Old Redwood Highway/Mark West Springs Road Intersection • Highway 101 Northbound Off-ramp at Mark West Springs Road • Windsor Road Widening and Bridge Replacement - Mitchell Lane to Reiman Lane • Sonoma Mountain Homestead Private Road – over 2 miles of roads in steep terrain at the end of Sobre Vista Road Land Development • The Greens Subdivision, Windsor – 360 lot multi-phase project, including on-site and off-site roadway improvements and adjacent creek flood control projects. • Vintage Greens Subdivision, Windsor – 450 lot multi-phase project, including on-site and off-site roadway improvements and adjacent creek flood control projects. • Canyon Oaks Apartment Complex, Santa Rosa – 96-unit apartment complex located on 10 acre in the Fountaingrove area of Santa Rosa. Onsite and offsite hillside improvements. Project Role Senior Design Engineer Education B.S., Civil Engineering, California State University, Chico, 1985 B.A., Geography, California State University, Chico, 1984 Registration Professional Civil Engineer, CA No. 48600 Professional Endeavors Brelje & Race 1994 to Present M. Hudis and Associates 1989 to 1994 Harding Lawson Associates 1986 to 1989 Department of Highways & Bridges, Geotechnical Engineering Bureau, Gothenburg, Sweden 1985 Professional Affiliations American Society of Civil Engineers (ASCE) American Council of Engineering Companies, California (ACEC) Engineering Contractors Association (ECA) – Board of Directors Home Builders Association (HBA) Certifications Qualified SWPPP Developer (QSD) #00911 RICKARD T. SWINTH, P.E. Rickard (Rick) Swinth has 22 years of experience in the civil engineering field. His experience has included the design, preparation of construction documents, and construction management of hospitality, commercial, residential and winery site developments. Additional areas of specialization include preparation of site and roadway improvement design, including grading, hydrology and hydraulic studies, and storm water management and treatment. Plan Check / Peer Review • Grading and Drainage Plan Check, County of Sonoma Permit and Resource Management Department Site Development Kawana Academy of Arts and Science • Elementary School Modernization and Additions Oakmont Senior Living • Oakmont of Novato, Novato, CA • Oakmont of Thousand Oaks, Thousand Oaks, CA • Oakmont of Orange, Orange, CA • Oakmont at Chapman, Orange, CA • Oakmont at Evergreen, San Jose, CA OPK Ranch, LLC • OPK Ranch Residence, St. Helena, CA Napa County Library • Library Modernization and New Construction, Napa, CA Bell & Cameron LLC • Cameron Warehouse Site Improvement, Windsor, CA Additional Site Development Experience Commercial • Silver Rose Inn, Calistoga, CA • Windmill Inns, Napa, CA • Brix Restaurant, Yountville, CA • Demptos Napa Cooperage, Napa, CA • Napa Valley Museum, Yountville, CA • Napa National Bank, Napa, CA • Pinot Blanc Restaurant, St. Helena, CA • Santen Pharmaceutical, Napa, CA • South Napa Marketplace, Napa, CA • Sonoma Industrial Park, Sonoma, CA Residential • Napa Yacht Club, Napa, CA • Silverado Creek Tentative Map and Subdivision, Napa, CA • Delco Cotati Tentative Map and Subdivision, Cotati, CA • Bainbridge Subdivision, Sonoma, CA Project Role Design Engineer Education B.S., Civil Engineering, California Polytechnic State University, San Luis Obispo, 1994 Registration Professional Civil Engineer, CA No. 60906 Professional Endeavors Brelje & Race 2015 to Present Enterra Associates, Inc. 2003 to 2015 Riechers, Spence & Associates 1999 to 2003 City of Petaluma, Engineering Department 1998 to 1999 Bartholow Engineering 1997 to-1998 Riechers, Spence & Associates 1994 to 1997 Professional Affiliations American Society of Civil Engineers RICKARD T. SWINTH, P.E. Page 2 of 2 Winery Design and Vineyard Development • Cakebread Cellars, Rutherford, CA • Crowley Vineyards, St. Helena, CA • Folie a Deux Winery, Calistoga, CA • Lone Oak Vineyards, American Canyon, CA • Sherwin Vineyards, St. Helena, CA • Cline Vineyards, Petaluma, CA • Karren Vineyards, Petaluma, CA • Kiger Vineyards, Santa Rosa, CA • Michel-Schlumberger Winery, Healdsburg, CA • Los Arroyos Vineyards, Sonoma, CA • Anderson Vineyards, Kenwood, CA • Cianciarulo Vineyards, Sonoma, CA • Stein Vineyards, Glen Ellen, CA • Bennett Valley Vineyards, Santa Rosa, CA • Nicholas Vineyards, Sonoma, CA • Ledson Vineyards, Sonoma, CA • Artesa Vineyards, Annapolis, CA • Pedroia Vineyards, Sebastopol, CA • Perry Vineyards, Glen Ellen, CA • Judge Vineyards, Santa Rosa, CA • Hansen Vineyards, Occidental, Ca • McSorley Vineyards, Sonoma, CA • Chapman Vineyards, Sonoma, CA • Chenoweth Vineyards, Occidental, CA • Chenoweth Vineyards, Sebastopol, CA • River Oaks Vineyards, Lodi, CA • Martinelli Vineyards, Sebastopol, CA • Martinelli Vineyards, Forestville, CA • Martinelli Vineyards, Cazadero, CA • Marcassin Vineyards, Cazadero, CA D03 Structural San Francisco Sacramento www.crosbygroup.com Durango Washington DC Page 1/7 Structural Engineering And Design 155 Bovet Road, Suite 550 San Mateo, CA 94402 Tel 650.367.8100 Fax 650.598.0277 A PROPOSAL AGREEMENT FOR THE PROVISION OF PROFESSIONAL SERVICES DATE: January 6, 2017 Rev #1: January 9, 2017 PROJECT NAME: Rohnert Park Fire Station No. 3 LOCATION: Labath Avenue, Rohnert Park, CA CG PROJECT NO: LCA-110-17 DESIGN FIRM: Crosby Group 155 Bovet Road, Suite 550 San Mateo, CA 94402 CLIENT: LCA Architects 590 Ygnacio Valley Road, Suite 310 Walnut Creek, CA 94596 GENERAL BUILDING DESCRIPTION: The Fire Station No. 3 building will consist of a single, detached, one-story structure constructed of masonry and wood. The total building area is approximately 6,000 square feet and the anticipated construction budget is $3,745,372. The structural design will be in accordance with the 2016 California Building Code. SCOPE OF SERVICES: Provide structural engineering services as outlined in Attachment B. EXCLUSIONS: See Attachment D. FEE ARRANGEMENT: Compensation for the scope of services outlined above will be as follows: Schematic Design 16% = $ 7,284 Design Development 20% = $ 9,122 Construction Documents 43% = $ 19,426 Bidding Phase 2% = $ 1,036 Construction Administration 16% = $ 7,348 Closeout 2% = $ 744 100% $ 44,960 Total compensation shall be a lump sum of $44,960 (Forty Four Thousand Nine Hundred and Sixty Dollars). REIMBURSABLE EXPENSES: Reimbursable expenses are in addition to the fees for basic services outlined above and include actual expenditures made in the interest of the project. Reimbursable expenses include, but are not limited to, messenger and delivery services, reproduction other than in-house prints, San Francisco Sacramento www.crosbygroup.com Durango Washington DC Page 2/7 Structural Engineering And Design 155 Bovet Road, Suite 550 San Mateo, CA 94402 Tel 650.367.8100 Fax 650.598.0277 and travel beyond what is noted in the scope of work. Reimbursable expenses are separate from our fees and will be billed at cost. TERMS AND CONDITIONS: This agreement includes the Terms and Conditions provided in Attachment A: Terms and Conditions. EXPIRATION: This proposal will expire within 60 days of the proposal date if not executed and returned to Crosby Group. AUTHORIZATION TO PROCEED: The undersigned hereby authorizes the services described herein and explicitly acknowledges the terms and conditions of this consulting agreement. Upon review and acceptance of this proposal, please sign both copies and return one copy to Crosby Group. OFFERED BY: Patrick Crosby, S.E., Principal Signature Date Printed Name / Title Crosby Group ACCEPTED BY: Signature Date Printed Name / Title LCA Architects Terms and Conditions and the initials required, see Attachment A, are a part of this Agreement San Francisco Sacramento www.crosbygroup.com Durango Washington DC Page 3/7 Structural Engineering And Design 155 Bovet Road, Suite 550 San Mateo, CA 94402 Tel 650.367.8100 Fax 650.598.0277 ATTACHMENT A ROHNERT PARK FIRE STATION NO. 3 TERMS AND CONDITIONS Additional Services: Additional services will only be performed at the specific request and written authorization of the Client and will be charged at an hourly rate per Attachment C. Access to Site: Unless otherwise stated, Crosby Group will have access to the site for activities necessary for the performance of the services. Crosby Group will take precaution to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage. Dispute Resolution: Any claims or disputes made during design, construction or post-construction between the Client and Crosby Group shall be submitted to non-binding mediation. The Client and Crosby Group agree to include a similar mediation agreement with all contractors, subcontractors, sub-consultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. Billings/Payments: Invoices for Crosby Group’s services shall be submitted, at Crosby Group’s option, either upon completion of such services or on a monthly basis. Invoices shall be payable within 30 days after the invoice date. If the invoice is not paid within 30 days, Crosby Group may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of the service. Late Payments: Any accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney's fees. Indemnification: The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Crosby Group, his or her officers, directors, employees, agents and sub-consultants from and against all damage, liability and cost, including reasonable attorney's fees and defense costs, arising out of or in any way connected with the performance by any of the parties named of the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of Crosby Group. Certifications: Guarantees and Warranties: Crosby Group shall not be required to execute any document that would result in its certifying, guaranteeing or warranting the existence of conditions whose existence Crosby Group cannot ascertain. Limitation of Liability: In recognition of the relative risks, rewards and benefits of the project to both the Client and Crosby Group, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, and not withstanding any other provision of this Agreement, Crosby Group’s total liability, in the aggregate of the Consultant and the Consultant’s officers, directors, partners, employees and subconsultants, and any of them, to the Client and anyone claiming by or through the Client, for any and all claims, losses, costs and damages, including attorney’s fees and costs and expert witness fees and costs of any nature whatsoever or claims expenses resulting from or in any way related to the Project or Agreement from any cause or causes shall not exceed the total compensation received by the Consultant under this Agreement. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. Termination of Services: This agreement may be terminated by the Client or Crosby Group should the other fail to perform its obligations hereunder. In the event of termination, the Client shall pay Crosby Group for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Ownership of Documents: All documents produced by Crosby Group under this agreement shall remain the property of Crosby and may not be used by the Client for any other endeavor without the written consent of Crosby Group. Initial Here: __________________ (Crosby Group) (Client) San Francisco Sacramento www.crosbygroup.com Durango Washington DC Page 4/7 Structural Engineering And Design 155 Bovet Road, Suite 550 San Mateo, CA 94402 Tel 650.367.8100 Fax 650.598.0277 ATTACHMENT B ROHNERT PARK FIRE STATION NO. 3 BASIC STRUCTURAL ENGINEERING SERVICES Basic Services include the analysis, design, detailing, specification, review of structural submittals, and periodic observation of construction of the primary structural system. Basic Services are considered the typical scope of services for which the Structural Engineer of Record is normally responsible. Other Additional Services may be added to the Consultant’s Basic Scope by mutual agreement with the Prime Design Professional as outlined in Attachment D. SCHEMATIC DESIGN PHASE (16%) • Study and advise on selection of systems and materials suitable to the project. • Attend preliminary meeting with the Client and the design team. • Assist in establishing structural criteria for Geotechnical Consultant and other consultants as needed. • Develop alternative structural schemes. • Review cost estimator’s schematic probable construction costs. • Provide schematic design drawings and/or sketches. DESIGN DEVELOPMENT PHASE (20%) • Develop the design of the selected structural system. • Provide progress drawings defining major framing sizes and key details of the primary structural system. • Provide structural specification titles for inclusion in the Project Specification Table of Contents. • Consult with the Client on secondary structural elements. • Provide input for and review of preliminary construction cost estimates. CONSTRUCTION DOCUMENT PHASE (43%) • Prepare final structural calculations. • Prepare final structural drawings sufficiently detailed for competitive bidding and proper construction of the primary structural system. • Review the effects of elements not designed by the Engineer on the primary structural system. • Provide (or edit) structural specification sections and assist in coordinating structural requirements shown in other specification sections. • Provide input for the inspection and testing requirements for all structural materials and workmanship. • Provide input for the preparation and review of final construction cost estimates. BIDDING PHASE (2%) • Provide structural addenda and structural clarifications, as required. CONSTRUCTION PHASE (16%) • Review structural shop drawings, submittals and RFI’s, submitted through and checked by the General Building Contractor, for general compliance with the intent and requirements of the structural portion of the Contract Documents. • Review laboratory test reports for structural items detailed on the structural drawings or called out in the structural specifications. Take necessary action on reports indicating non-conforming items. • Conduct four site visits to observe field conditions and conformance with the Contract Documents. CLOSEOUT (2%) • Assist Contractor in providing as-built docs San Francisco Sacramento www.crosbygroup.com Durango Washington DC Page 5/7 Structural Engineering And Design 155 Bovet Road, Suite 550 San Mateo, CA 94402 Tel 650.367.8100 Fax 650.598.0277 ATTACHMENT C ROHNERT PARK FIRE STATION NO. 3 PROFESSIONAL SERVICES RATE SCHEDULE 2017 Principal-in-Charge $280.00 per hour Project Manager $190.00 per hour Senior Structural Engineer $180.00 per hour Structural Engineer $168.00 per hour Senior Project Engineer $164.00 per hour Project Engineer $159.00 per hour Structural Designer $148.00 per hour BIM Manager $162.00 per hour BIM Designer $139.00 per hour Clerical $72.00 per hour * All Professional Services Rates are subject to review and renegotiation at the end of the calendar year listed above. San Francisco Sacramento www.crosbygroup.com Durango Washington DC Page 6/7 Structural Engineering And Design 155 Bovet Road, Suite 550 San Mateo, CA 94402 Tel 650.367.8100 Fax 650.598.0277 ATTACHMENT D ROHNERT PARK FIRE STATION NO. 3 ADDITIONAL SERVICES / EXCLUSIONS OPTIONAL ADDITIONAL SERVICES Included NIC Remarks 1. Provide Comparative Studies of Prospective Sites 2. Investigate Existing Conditions 3. Prepare Testing Program to Evaluate Existing Material Properties 4. Prepare As-Built Conditions 5. Provide Detailed Estimates of Construction Cost 6. Provide Detailed Quantity Surveys or Inventories of Material and Labor 7. Prepare Record Drawings 8. Provide Services Related to Non-Structural or Secondary Structural Elements and Their Attachments, such as: a. Exterior Building Skin/Cladding System Embed and Attachment Details Only. b. Interior Architectural Systems Review of Details Drawn by Architect. c. Roof Top Supports for Window Washing Systems and Tie Downs d. Design of Mechanical Screens e. Anchorage of Mechanical, Electrical or Plumbing Equipment Details to be Drawn by MPE Consultants. f. Anchorage of Mechanical, Electrical or Plumbing Distribution Systems g. Anchorage of Medical Equipment and Components Details to be Drawn by Architect. h. Anchorage of Owner-Furnished Equipment. i. Anchorage of Equipment that is substituted at Contractor’s or Owner’s Request after Approval by Reviewing Agency. j. Storage Tanks or Underground Vaults Emergency Generator / Fuel Tank Anchorage Review k. Mechanisms or Guide Systems for Elevators, Escalators or other Conveying Systems. Rail Supports and Attachments Only. l. Stairs (designed by others). Embed and Attachment Details Only. m. Design of Support for Antenna 9. Provide Services Related to Sitework Elements a. Free-Standing Site Walls and Retaining Walls b. Landscape Elements San Francisco Sacramento www.crosbygroup.com Durango Washington DC Page 7/7 Structural Engineering And Design 155 Bovet Road, Suite 550 San Mateo, CA 94402 Tel 650.367.8100 Fax 650.598.0277 c. Flagpoles or Lightpoles d. Building Signage e. Culverts or Bridges f. Miscellaneous Site Structures Emergency Generator & Fuel Tank Pads / Canopy Structure 10. Provide Non-Linear Dynamic Seismic Analysis 11. Provide Analysis of Floor Response to Foot-fall or Vibratory Equipment. 12. Provide Analysis for Rooftop of Ground-Mounted Photovoltaic Systems. 13. Special Wind Analysis 14. Seismic Risk Analysis 15. Respond to, or Incorporate Peer Review Comments. 16. Prepare Demolition Documents 17. Prepare Excavation, Shoring, or Underpinning Documents. 18. Provide Feasibility Studies Regarding the Use of Energy Dissipation Systems. 19. Provide Services for Construction Phasing or Sequencing. 20. Provide Services for Field Modifications or Substitutions Originated by Contractor or Owner. 21. Redesign Required Due to Construction Cost Exceeding the Construction Estimate. 22. Redesign or Investigation of Alternative Details or Methods of Construction Requested after 100% Construction Documents have been Completed. 23. Significant Redesign of Structural System after the 100% Design Development Documents have been Completed. ITEMS EXCLUDED FROM BASIC SERVICES 1. Design, Detailing or Specifying of Waterproofing. 2. Soils Investigations or Reports. 3. Surveying. 4. Material Testing. 5. Continuous Job Inspection or Special Inspection as Required by Section 1701.5 of the Building Code. Building a successful business by combining science and art to deliver exceptional and creative design solutions for our clients Structural Engineering and Design HEADQUARTERS: Crosby Group 155 Bovet Road Suite 550 San Mateo, CA 94402 (650) 367-8100 ADDITIONAL OFFICES: Sacramento Office: 3444 Marconi Avenue Sacramento, CA 95821 (916) 563-7600 Colorado Office: 725 East College Drive Suite B Durango, CO 81301 (970) 375-2515 Washington D.C. Office: 300 New Jersey Street NW Washington D.C. 20001 (202) 289-5600 FACT SHEET Crosby Group is an award-winning innovator in structural engineering and advanced seismic solutions – we go beyond convention to offer creative alternatives to design challenges. Our comprehensive design services include new/renovation design, seismic evaluation/retrofit, constructability/peer review, BIM modeling and LEED partnering to both public and private clients. We have collaborated on over $4 Billion worth of design-build construction work, making us a leader in this project delivery method. Established in 1992, Crosby Group has experience in education, healthcare, mission-critical, justice, industrial, commercial, laboratory, and correctional sectors. We have worked on projects across the United States, and the Middle East, Asia, Europe and South America. As a promoter of innovation, we continually challenge the structural engineering community to improve. Our focus on our clients’ priorities along with our staff’s reputation for creative solutions ensures the success of our projects. Our primary goal is to establish continued, long-term relationships with our clients. We accomplish this goal through our commitment to excellence and service for our clients, and development of professionalism and growth for our staff. DESIGN PORTFOLIO: K-12 / Higher Education, DSA Commercial Courts & Justice Mission-Critical Laboratories Hospitality and Recreational Mixed Retail/Housing Community & Convention Centers Healthcare, OSHPD Adult & Juvenile Correctional Essential Services Industrial / Manufacturing Aviation Transportation Historic Structures Parking Structures Tenant Improvements Photovoltaic (PV) Installations MEP Equipment Anchorage & Bracing Local Municipal & Civic State & Federal Government International PROFESSIONAL SERVICES: Design Consultant Design / Build Services Peer Review Constructability Reviews Structural and Seismic Evaluations Anti-Terrorism/Force Protection Design (ATFP) Feasibility and Usability Studies LEED Collaboration BIM/Revit Modeling Pre-Design Services Project Management CERTIFICATIONS: MBE Certified, California Public Utilities Commission #7DN00025 MBE Certified, California Department of Transportation #20019 SBE Certified, State of California Department of General Services #6025 San Francisco Sacramento www.crosbygroup.com Washington D.C. Durango SERVICES PORTFOLIO MISSION Crosby Group, as a promoter of innovation, continually challenges the structural engineering community to improve. Our focus on our clients’ priorities along with our staff’s reputation for creative solutions ensures the success of your project. Our Services, Strengths and Specialties: Structural Design for New and Renovation Construction Clients in both Public and Private sectors BIM Capable LEED Accredited Professionals Seismic and other Structural Evaluation of Existing Structures. Assessment of Present Conditions through Research, Modeling and Testing. Natural Hazard Mitigation experts in Seismic, Hurricane and Coastal Flooding Resistant Construction. Design-Build Services Over $4 Billion Completed Construction since 1989 Pre-Construction Services Perform as Prime on Structural Contracts Feasibility and Usability Studies Value Engineering and Constructability Reviews Crosby Group, based in Northern California since 1992, has offices in San Mateo, Sacramento, Colorado and Washington DC, as well as alliances abroad. Our team of 20+ has the depth and experience required for multiple, complex projects. Our Portfolio: Federal Facilities – USACE, FBOP, US State Department State, County and Municipal Facilities Commercial, Urban and Residential Developments Critical Facilities / Correctional Facilities Medical and Laboratory Facilities – OSHPD Compliant Higher Education and K-12 Educational Facilities Industrial / Manufacturing Complexes and Parking Structures Convention Centers, Hotels and Recreational Facilities Seismic and Natural Hazard Design / Rehabilitation Crosby Group’s primary goal is to establish continued and long-term relationships with our clients. We accomplish this goal through our commitment to excellence and service for our clients, and development of professionalism and growth for our staff. Our Mission Statement: Building a successful business, by combining science and art to deliver exceptional and creative design solutions for our clients. For more information on our MBE/SBE certifications and direct contact information, please visit our website. Patrick Crosby, S.E., LEED AP, DBIA Principal-in-Charge Patrick Crosby established the Crosby Group in 1992 and serves as President and Managing Principal. An innovator in the field of structural engineering, he stays abreast of structural and seismic design solutions from around the world and has introduced several of these cutting edge technologies to projects in the U.S., the application of these technologies has resulted in safer buildings at a reduced cost to our valued clients. Patrick is also fully knowledgeable of applicable codes and government requirements for both conventional and performance based design of essential services facilities. These codes include the California Building Code (CBC) and IBC, ASCE 7--Minimum Design Loads for Buildings and Other Structures, and material specific design codes. He has extensive experience in the design of essential service buildings including fire stations, police stations and emergency operations centers and understands the critical performance requirements these facilities must meet. His essential services experience includes: PROJECT EXPERIENCE: Vacaville Fire Station #75 Bridging Documents, Vacaville, CA Provided structural design bridging documents for a new 9,000sf one-story fire station with dorm rooms, offices, a dayroom, kitchen, exercise room, and 3-bay garage including DD documents and cost estimate for the D/B RFP, and review the D/B Contractor’s CD documents for conformance to the bridging documents. Cost: $5.4M. Fremont Fire Station #8, Fremont, CA Provided structural engineering design for a new 10,086sf three-bay fire station housing one engine company including room for expansion. Cost: $4.7M. Atwater Fire Station No. 2/Police Detective Substation & EOC Facility, Atwater, CA Provided structural engineering design for a new 7,700sf two-bay fire station, police detective substation and Emergency Operation Center including dorms, a dining room, kitchen, laundry, exercise room, day room and offices. Cost: $2.6M. Berkeley Hills Fire Station #7, Berkeley, CA Provided structural engineering design for a new 8,700sf fire station housing two-apparatus bays and includes dorm rooms, a dining room, kitchen, exercise room, laundry, dayroom and offices. Cost: $3.1M. American Canyon Police and Fire Facility, American Canyon, CA Provided structural engineering design for a new 21,694sf facility including the Fire Department building with apparatus bays and storage, and the Police Department building. Cost: $8.6M. Newark Fire Station #1 & Emergency Operations Center, Newark, CA Provided structural design for a new 18,000sf Fire Station and EOC facility. The two-story building includes 3 apparatus bays along with a lobby, meeting rooms, offices, a library, sleeping rooms, lockers, kitchen, dining room, day room, and a roof garden. Cost: $8M. Merced Fire Station #55, Merced, CA Provided complete structural engineering design services for the new Merced Fire Station #55 for the City of Merced. The new one-story, 6,200sf facility includes two apparatus bays and includes dorm rooms, a dining room, kitchen, laundry/storage, exercise room, day room, community room and offices. Cost: $2.5M. EDUCATION: B.S., Civil Engineering, University of Santa Clara, 1979 Graduate work at U.C. Berkeley and San Jose State University REGISTRATIONS: 1982 California / Civil Engineering / # C34519 1986 California / Structural Engineering / # 2770 2002 Colorado / Structural Engineering / #36830 2002 Nevada / Structural Engineering / #15305 2005 Washington / Structural Engineering / #41732 2008 Arizona / Structural Engineering / #48068 2010 Idaho / Professional Engineer / #2578 AFFILIATIONS: Structural Engineers Association of Northern California Member, AB3010 Task Force evaluating State DSA procedures 2012-2015 Board of Directors Design Build Institute of America 2015 Board of Directors International Partnering Institute American Institute of Steel Construction, Inc. Engineering Earthquake Research Institute American Society of Civil Engineers J. Luis Ortega, P.E. Senior Project Manager Luis Ortega is an Associate and serves as Senior Project Manager. He has 25 years of experience including the design and construction of essential services facilities including numerous fire stations across California. He is familiar with the particular design requirements of fire station design and brings that knowledge to each of these projects. He has been involved in the design of new fire stations, renovation and retrofit of existing fire stations, as well bridging documents for design/build fire stations. He is familiar with the specific design requirements for fire stations in the California Building Code and with his extensive experience can quickly and efficiently address fire station design issues. His fire station design experience includes: RELEVANT EXPERIENCE: Vacaville Fire Station #75 Bridging Documents, Vacaville, CA Project Manager Cost: $5.4M Completion: 2016 Provided structural design for the development of DD bridging documents for a new 9,000sf three-bay fire station, as well as review of the D/B team’s design for compliance. Fremont Fire Station #8, Fremont, CA Project Manager Cost: $4.7M Completion: 2008 Provided structural design for a new 10,086sf three-bay fire station housing one engine company including room for expansion. Marshall Park Fire Station/Police and Parks & Recreation, Modesto, CA Project Manager Cost: $3.6M Completion: 2008 Provided structural design for a new 11,200sf facility dividing into two wings, one housing the 7,750sf fire station and the other the 3,450sf police and parks & rec. dept. Atwater Fire Station No. 2/Police Detective Substation & EOC Facility, Atwater, CA Project Manager Cost: $2.6M Completion: 2007 Provided structural design for a new 7,700sf two-bay fire station, police detective substation and Emergency Operation Center facility. The facility includes dorm rooms, a dining room, kitchen, laundry/storage, exercise room, day room and offices. American Canyon Police and Fire Facility, American Canyon, CA Project Manager Cost: $8.6M Completion: 2007 Provided structural design for a new 21,694sf facility including the Fire Department building with apparatus bays and storage, and the Police Department building. Newark Fire Station #1 & Emergency Operations Center, Newark, CA Project Manager Cost: $8M Completion: 2005 Provided structural design for a new 18,000sf facility Fire Station and EOC facility. The two-story building includes 3 apparatus bays along with a lobby, meeting rooms, offices, a library, sleeping rooms, lockers, kitchen, dining room, day room, and a roof garden. Fremont Fire Station #6, Fremont, CA Project Manager Cost: $5M Completion: 2005 Provided structural design for a new 13,000sf four apparatus bay fire station housing one engine company, one truck company and a battalion commander. EDUCATION: Architectural Engineering, California Polytechnic State University, 1989 REGISTRATIONS: 1991 California / Civil Engineering / #C57534 AFFILIATIONS: Structural Engineers Association of Northern California (SEAONC) International Code Committee (ICC) State of California Safety Assessment Program Disaster Service Worker Volunteer SAP #10386 LOCATION: Vacaville, California CONSTRUCTION COST: $5.4 Million COMPLETION: 2016 CLIENT REFERENCE: Carl Campos, CEO LCA Architects (925) 944-1626 VACAVILLE SOUTHTOWN FIRE STATION NO. 25 BRIDGING DOCUMENTS Crosby Group provided structural engineering design to assist the City of Vallejo in developing bridging documents for the design-build of a new 9,000sf, three- bay Fire Station for the Southtown development area. The new facility houses dormitories, exercise room, offices, lobby, day room, decontamination room, locker room, kitchen, laundry, and storage. The site structural elements include an enclosure and pad for an emergency generator, a covered trash enclosure, and a fuel tank pad. Services included developing a schematic conceptual design, producing a design development level set of documents (including structural drawings, specifications, and basis of design) for the design-build contract, and review of the design-build team’s proposed design for conformance to the requirements of the bridging documents. PROJECT HIGHLIGHTS: • Essential Services • Design-Build • Three Apparatus Bays LOCATION: Fremont, California CONSTRUCTION COST: $5 Million COMPLETION: 2005 CLIENT REFERENCE: Bill Louie, AIA WLC Architects (916) 355-9922 FREMONT FIRE STATION #6 Crosby Group provided structural engineering for the design of this new 13,000sf Fire Station for the City of Fremont. The Fremont Fire Station #6 is equipped with four apparatus bays and houses one engine company (three personnel), one truck company (three personnel) and one battalion commander. The apparatus bay structure is made up of concrete masonry units with a metal deck over steel beam supports. The main ridge is supported using a tube steel truss. Reserve apparatus is stored in a separate building approximately 2,400 square feet in size. The structure is a combination of one and two story living areas designed using steel brace frames with wood infill. The entire structure rests on a mat slab foundation. PROJECT HIGHLIGHTS: • Essential Facility • Four Apparatus Bays LOCATION: Fremont, California CONSTRUCTION COST: $4.7 Million COMPLETION: 2008 CLIENT REFERENCE: Bill Louie, AIA WLC Architects (916) 355-9922 FREMONT FIRE STATION #8 Crosby Group provided structural engineering for the design of this new 10,086sf three-bay Fire Station for the City of Fremont. The facility houses one engine company, with room for expansion, as well as reserve apparatus within the three bays. The fire station design consists of a 3- bay wide Apparatus Room, public lobby, internal staff work areas, and living quarters. Construction materials are concrete block masonry apparatus bay, wood framed walls, metal plate roof trusses, and concrete floor slab on grade. PROJECT HIGHLIGHTS: • Essential Facility • 3 Apparatus Bays LOCATION: Modesto, California CONSTRUCTION COST: $3.6 Million COMPLETION: 2008 CLIENT REFERENCE: Max Medina, AIA WLC Architects (916) 355-9922 NEIGHBORHOOD CENTER AT MARSHALL PARK FIRE STATION/POLICE AND PARKS & RECREATION Crosby Group provided structural engineering design for the new Neighborhood Center at Marshall Park for the City of Modesto. The Neighborhood Center provides a unique joint venture by combining the services of three separate departments into one facility. The City’s Parks, Recreation and Neighborhoods Department, the Fire Department and the Police Department will all be centrally located in this new 11,200 square foot facility. The Center is comprised of two separate building wings, one housing the 7,750 square foot Fire Station, and the other housing the 3,452 square foot Police and Parks and Recreation Department. PROJECT HIGHLIGHTS: • Essential Facility LOCATION: Atwater, California CONSTRUCTION COST: $2.6 Million COMPLETION: 2007 CLIENT REFERENCE: Bill Louie, AIA WLC Architects (916) 355-9922 ATWATER FIRE STATION NO. 42 / POLICE DETECTIVE SUBSTATION & EOC FACILITY Crosby Group provided complete structural engineering design for the new Atwater Fire Station No. 42/Police Detective Substation & EOC Facility for the City of Atwater. This 7,700 square foot facility houses Atwater’s new Fire Station #42, providing two apparatus bays, a police detective substation to process offenders, and an Emergency Operations Command facility, all combined under one roof. The Fire Station provides the necessary program spaces including dorm rooms, a dining room, kitchen, laundry/storage, exercise room, day room and offices. This one-story wood framed building utilized pre-engineered roof trusses as an efficient means of framing out the large open spaces required at the apparatus bays. PROJECT HIGHLIGHTS: • Essential Facility • Two Apparatus Bays • Long Span Trusses 7 LOCATION: Berkeley, California CONSTRUCTION COST: $3.1 Million COMPLETION: 2006 CLIENT REFERENCE: Marcy Wong, AIA Marcy Wong Donn Logan Architects (510) 843-0916 BERKELEY HILLS FIRE STATION #7 Crosby Group provided complete structural engineering design services for this new 8,700 square foot fire station for the City of Berkeley. The new Berkeley Hills Fire Station #7 is a multi-company station located on a main thoroughfare in the Berkeley Hills, and replaces the outdated facility built in 1939. Jointly staffed by both the Berkeley Fire Department and East Bay Regional Park District, it houses two apparatus bays and includes dorm rooms, a dining room, kitchen, laundry/storage, exercise room, day room, reading room and offices. This two-story wood and concrete framed building utilized a variety of building materials to achieve the desired aesthetic and functionality required of a fire station. The Hills Fire Station is also supplied with full backup power from an onsite generator. The Berkeley Hills Fire Station No. 7 has the distinction of being the City’s first U.S. Green Building LEED-certified building, which was accomplished by the incorporation of recycled products into construction materials, as well as providing energy efficient HVAC systems, diversion of more than 75% of construction waste from landfills, and low water consumption fixtures. PROJECT HIGHLIGHTS: • Essential Facility • LEED Certified • 2007 Berkeley Design Advocates Design Award LOCATION: American Canyon, California CONSTRUCTION COST: $8.6 Million COMPLETION: 2007 CLIENT REFERENCE: Bill Louie, AIA WLC Architects (916) 355-9922 AMERICAN CANYON POLICE & FIRE FACILITY Crosby Group provided structural design of this 21,694 SF facility made up of the Main Building with Fire Department Building and apparatus bays, and Police Department Building. The Facility also included a Fire Storage Building, a Police Storage Building, a carport cover, CMU walls, and small retaining walls. PROJECT HIGHLIGHTS: • Essential Facility • Dual Apparatus Bays LOCATION: Merced, California CONSTRUCTION COST: $2.5 Million COMPLETION: 2006 CLIENT REFERENCE: Bill Louie, AIA WLC Architects (916) 355-9922 MERCED FIRE STATION #55 Crosby Group provided complete structural engineering design services for this new 6,200 square foot fire station for the City of Merced. The Merced Fire Station #55 houses two apparatus bays and includes dorm rooms, a dining room, kitchen, laundry/storage, exercise room, day room, community room and offices. This one-story wood framed building utilized pre-engineered roof trusses as an efficient means of framing out the large open spaces required at the apparatus bays. PROJECT HIGHLIGHTS: • Essential Facility • Two Apparatus Bays • Long Span Trusses LOCATION: Newark, California CONSTRUCTION COST: $8 Million COMPLETION: 2005 CLIENT REFERENCE: Marcy Wong, AIA, Principal MWDL Architects (510) 843'0916 NEWARK FIRE STATION #1 & EMERGENCY OPERATIONS CENTER Crosby Group provided complete structural engineering for this new 18,000 square foot Fire Station and Emergency Operations Center. The facility includes 3 apparatus bays along with a lobby, meeting rooms, offices, hazardous materials storage, EMS room, a library, sleeping rooms, lockers, kitchen, dining room, day room, and a roof garden. The two'story building was constructed with concrete masonry block walls, concrete wall, and concrete over metal deck floors. This project demanded a particularly sensitive approach to preserving prominent urban and historical ideals of the location. PROJECT HIGHLIGHTS: • Essential Facility • 3 Apparatus Bays LOCATION: Livermore, California CONSTRUCTION COST: $2.6 Million COMPLETION: 2002 CLIENT REFERENCE: Kirk Van Cleave, AIA RRM Design Group (209) 847-1794 LIVERMORE FIRE STATION #7 Crosby Group provided complete structural engineering design services for this new 10,000 square foot new Fire Station for the Livermore-Pleasanton Fire Department. The Crosby Group used creative engineering solutions to accommodate for large skylights and a fast-track construction schedule. The solution assured that firefighters were able to move into their new facility quickly after living in a temporary facility. PROJECT HIGHLIGHTS: • Essential Facility • Large Skylights LOCATION: Discovery Bay, California CONSTRUCTION COST: $1.3 Million COMPLETION: 2002 CLIENT REFERENCE: Gregg Capper, General Manager Lichau & Associates Architects (503) 885-7178 DISCOVERY BAY FIRE STATION #59 Crosby Group provided complete structural engineering for the new 6,900 square foot, 3-truck Fire Station #59 serving Discovery Bay, California. The basis for this design was a prototype firehouse completed by the East Contra Costa County Fire Protection District, along with input from the Firehouse personnel. This is a fully functional facility providing bedrooms, lockers, laundry and kitchen facilities. It also serves as an emergency evacuation center for the community, complete with backup emergency generator and secondary backup for radio power. PROJECT HIGHLIGHTS: • Essential Facility • 3 Apparatus Bays D04 MEP $59,250.00 MAX E. SAIIDNIA, P.E., PRESIDENT, MECHANICAL ENGINEER EDUCATION Bachelor of Science of Mechanical Engineering University of Missouri, Columbia, Missouri, 1979 REGISTRATION Mechanical Engineer, M26886, California and Colorado MEMBERSHIPS American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE) American Society of Plumbing Engineers (ASPE) National Fire Protection Association (NFPA) International Code Council (ICC) PRIOR EXPERIENCE 1979-1988 Mechanical Engineer at 3 Consulting Engineering Firms 1988-1990 Chief Mechanical Engineer, Bentley Engineering, San Francisco, California 1990-Present President & Chief Mechanical Engineer, Fard Engineers Inc., Walnut Creek, California EXPERIENCE Max is a Mechanical Engineer with over 35 years of experience in design and construction of HVAC, Plumbing, and Fire Protection for Multi Residential, Public, Commercial, Light industrial, Institutional, and Educational Facilities. Max has a practical hands-on approach to design that has enabled him to optimize in dealing with construction project issues and is well known in the industry for his practical and cost effective approaches in HVAC and plumbing solutions. Relevant Experience: Fire Station #24, San Mateo, CA. New 6,000 sq. ft. (2011- 2012) Fire Station #53, Brentwood, CA New 7,000 sq. ft. Fire Station 82, Brentwood, CA, (2007 to 2009) Fire Stations No. 92 and 96, Tracy. New construction of two fire stations, approximately 7,000 sq. ft (2009-Present) Fire Station #85, Pittsburg, CA. New 5,800 sq. ft. fire station. (2002 to 2006) Fire Station #66, Richmond,CA. New construction of fire station, approximate area 6,200 sq. ft. (2008) Camp Park Fire Station, Dublin, CA. New 8,000 sq. ft. fire station. (2007) Fire Station 34, San Ramon. 500 sq. ft. modification of toilet and kitchen area. 800 sq. ft. addition for new kitchen and exercise room (2001 to 2003) Fire Station 35, San Ramon, CA. Addition of approximately 700 sq. ft. exercise room. (2001 to 2003) Fire Station #83, Antioch, CA. Remodel and addition of new dorm rooms in existing fire station (2007 to 2008) Assemblies & Public Murphy Canyon Community Centers: o Orleck Heights, 10,000 sq. ft. Clubhouse, San Diego, CA (2004-2006) o Canyon View North, 2,000 sf Clubhouse, San Diego, CA (2004-2006) o Aero Ridge Club House, 2,000 sq. ft., San Diego, CA (2004-2006) o Youth Center, 1,200 sq. ft., San Diego, CA o Santo Terrace, 10,000 sq. ft. Clubhouse, San Diego, CA (2004-2006) OMC Recreation Center, 17,500 sq. ft., Monterey, CA (2008) Navy Housing Cabrillo Clubhouse, San Diego, CA(2001-05) Monterey La Mesa Recreation Center, 26,000 sf (2005-07 PERRY SAEEDNIA, P.E., DIRECTOR OF ELECTRICAL ENGINEERING EDUCATION Bachelor of Science in Electrical Engineering San Francisco State University, CA 1989 REGISTRATION Electrical Engineer, E16047, California MEMBERSHIPS Institute of Electrical and Electronics Engineers (IEEE) Illuminating Engineers Society (IES) PRIOR EXPERIENCE 1989-1994 Project Engineer, HOK Architects &Engineers, San Francisco, CA 1994-1997 Project Manager, Alfa Tech Engineers San Francisco, CA 1997-2000 Electrical Engineer, Mazetti Associates San Francisco, CA 2000-Present Director of Electrical Engineering Department Fard Engineers, Inc. Walnut Creek, CA EXPERIENCE Senior Electrical Engineer and Director of Electrical Engineering Department. Perry has over 26 years of experience in the field of electrical engineering. Responsible for the design, coordination and management of projects such as: Commercial, Institutional, Educational, Mission Critical data centers, Campus Style high rise office buildings, Residential high rises, hotels, laboratories and Health Care facilities. His responsibilities also include construction administration, budget management and Contractor selection. SELECTED PROJECT EXPERIENCE Relevant Experience Fire Station #83, Antioch, CA. Remodel and addition of new dorm rooms in existing fire station (2007 to 2008) Fire Station #1, Walnut Creek. CA. Bathroom Facility Upgrade Remodel of bathroom. (2007-2008) Fire Station #96, Oakley, CA. New Construction of 6,500 sq. ft. fire station. (2006 to 2008) Up-Grade Existing Fire Stations, CA. Pleasant Hill #5, Martinez, #12, #13 and #14, Lafayette #15. (2008 to 2011). Fire Station #53, Brentwood, CA. 7,200 sq. ft., Brentwood, CA (2007-2010) Fire Station #24, San Mateo, CA. 6,000 sq. ft. (2011-2012) Fire Station #66, Richmond, CA. 6,200 sq. ft., Richmond, CA (2008). Fire Station #92 and 96, Tracy, CA. 7,500 sq. ft. each (2006- 2010) Public – Residential Monterey Bay Military Communities, Seaside, CA. 2,168 units of residential housing (2004 to present) Navy Housing – Admiral Hartman, San Diego, CA. 76 units of residential housing. (2004 to 2007) Gateway Village, Navy Housing, San Diego, CA. 470 units of residential housing. (2003-2004) Navy Housing, Murphy Housing, San Diego, CA. 992 units of residential housing. Navy Housing, San Diego, CA. 1,500 units of residential housing, southwest. (2007 to 2010). Dublin-San Ramon Water District, San Ramon, CA. Alteration of existing building. Provide electrical design. Electrical construction cost $500,000.00. (2010) Monterey La Mesa Recreation Center, 26,000 sq. ft. , Monterey, CA (2005 to 2007) Navy Family Cabrillo Heights, San Diego, CA. New construction of 900 units and approximately 9,500 sq. ft. recreation area (2001 to 2005). AVERY COLTER, MECHANICAL ENGINEERING EDUCATION Bachelor of Science in Materials Engineering University of California, Berkeley, 1990 REGISTRATION Mechanical Engineer Certified Energy Plans Examiner For the 2008 California Residential Energy Standards Certificate #R08-07-1533 Core Rater Verification and Diagnostic Test under the 2008 Building Energy Efficiency Standards CCNAC212300 LEED v2 Accredited Professional PRIOR EXPERIENCE 1998-2001 AutoCAD drafter and AutoLISP programmer for telecommunications firm OSP Consultants in Concord, CA 2001-Present Junior Mechanical Engineer, Title-24 Simulation Specialist, CHEERS Energy Analyst and Rater LEED-NC Accredited Professional Fard Engineers Inc., Walnut Creek, California EXPERIENCE More than 20 years of experience creating simulation models for thermal analysis to determine compliance with Title-24 requirements and EnergyStar and other incentives program requirements. Trained as analyst and rater for CHEERS, and as a LEED-NC AP. SELECTED RECENT PROJECT EXPERIENCE LEED Certified Projects Include Fire Station 24, San Mateo Chrissy Field Center, an Francisco, LEED Platinum (2013) Bristle Cone Pine Center, Bristle Pine Forest, LEED Gold (2013) Fairfield Latitude, San Jose, LEED Gold Verdant, San Jose, LEED GOLD Baypointe, San Jose, LEED GOLD Monterey La Mesa Recreation Center, LEED Silver (2013) Pacific Station, LEED Silver (2012) SFO Housing Sound Abatement, Daly City, Avalon Bay At Union Station, San Jose Avalon Pleasant Hill BART Transit Village Monterey housing LEED for Homes Monterey housing, Kidney Park, Energy Star University Village Albany Fort Irwin Military Housing Broadway And Maine, Newport Beach Navy Housing’s Murphy Canyon, San Diego Oak Avenue Housing, South San Francisco San Francisco Office: 309 Lennon Lane Suite 200 Walnut Creek, CA 94598 (925) 932-5505 Fax (925) 932-0555 mailbox@fard.com San Francisco San Diego H.T. (Sean) Fard, EE Max E. Saiidnia, ME Arthur W. Quaster (Senior Associate) FFIIRREE SSTTAATTIIOONNSS Our Design Team has extensive knowledge of Fire House’s special mechanical and electrical requirements through direct communication with Contra Costa Country Fire Protrection District staff. We have been working with Contra Costa Country Fire Protection District since 1995 and we have learned about fire houses special needs and operation. We had special challenges learning solutions with regards to Fire Stations apparatus rooms, ventilation, building pressurization, fire truck muffler exhaust systems, apparatus room door controls and firemen living quarts special needs. Job Name Location Company Job Description Oakley Fire Department Oakley, CA H & Y Architects Addition of vehicle maintenance area to an existing fire station El Cerrito Fire Station El Cerrito, CA HKIT - Main Office A new one story, 5,400 s.f. fire station with apparatus, dorms, dayroom, kitchen and office. The design includes electrical, fire alarm, security, and radio control system. Fire Station #3, Walnut Creek Walnut Creek, CA Loving & Campos Architects Inc. A new one story, 5,400 s.f. fire station with apparatus, dorms, dayroom, kitchen and office. The design includes plumbing system, heat/ventilating system, electrical, fire alarm, security, and radio control system. Firestation #87, Pittsburg Pittsburg, CA Loving & Campos Architects Inc. Design the HVAC, Plumbing, Fire Protection and the Electrical systems for the new forestation Fire Station #22-- Crystal Ranch Concord, CA Loving & Campos Architects Inc. New fire station in concord Fire Station #2 & Admin. Emergency Generator Pleasant Hill, CA CCC Fire Protection District Replace exist emergency generator at fire station #2 with new to serve fire station #2 and admin. bldg's. Fire Station #11 Clayton, CA Loving & Campos Architects Inc. Provide electrical and mechanical engineering for new Fire Station #11 in Clayton, CA (station shall match that of Fire Station #87, #22, etc.). Fire Station #52 Brentwood, CA Loving & Campos Architects Inc. Construction of new fire station in Brentwood. Fire Station #30 San Ramon, CA Loving & Campos Construction of new fire station in San Ramon. Approximately 7,900 sq. ft. Fire Station #34 San Ramon, CA Loving & Campos Architects Inc. 500 sq ft. modification of toilet and kitchen area and 800 sq. ft. addition for new kitchen & exercise room. Fard Engineers, Inc. www.fard.com Consulting Engineers, Electrical / Mechanical Job Name Location Company Job Description Up - Grade Existing Fire stations Contra Costa County CCC Fire Protection District Survey Report and construction cost est. C.C.F.D. Telecommunications 2010 Geary Pleasant Hill CCC Fire Protection District Study and Report of Existing C.C.F.D. Telecommunications Facility Fire Station #82 Brentwood, CA Loving & Campos Architects Inc. New Fire station Fire Station #35 San Ramon Loving & Campos Architects Inc. Addition of approx. 700 sq. ft. exercise room Up-Grade Existing Fire Stations Contra Costa County CCC Fire Protection District Survey, Report and Construction Cost Estimate for upgrades to the following existing Fire Stations: Pleasant Hill #5, Martinez #12, #13, #14, and Lafayette #15. Camp Park Fire Station Dublin, CA Loving & Campos Architects Inc. New 8,000 sq. ft. fire station Fire Station #10 & Training Facility Concord, CA CCC Fire Protection District Replace existing emergency generator. Fire Station #85, Pittsburg Pittsburg, CA Loving & Campos Architects Inc. Designing the electrical, plumbing and the HVAC for the new 5,800 sq. ft. Fire Station. Fire Station #84, Pittsburg Pittsburg, CA Loving & Campos Architects Inc. Designing the electrical, plumbing and the HVAC for the new 5,800 sq. ft. Fire Station. Fire Station #2 - Above Grade Fuel Storage Pleasant Hill, CA Stewart Enterprises II This project consists of installing an above grade fuel storage tank. Fire Station #9 Concord, CA CCC Fire Protection District Survey existing emergency power distribution and prepare report with recommendations for upgrading the electrical system. Finally preparing plans and specs for bid. Fire Station #4 Concord, CA CCC Fire Protection District Survey existing emergency power distribution and prepare report with recommendations for upgrading the electrical system. Finally preparing plans and specs for bid. Fire Station #1 Concord, CA CCC Fire Protection District Survey existing emergency power distribution and prepare report with recommendations for upgrading the electrical system. Finally preparing plans and specs for bid. Fire Station #6 Concord, CA CCC Fire Protection District Survey existing emergency power distribution and prepare report with recommendations for upgrading the electrical system. Finally preparing plans and specs for bid. Fire Station #56, Brentwood Brentwood, CA Loving & Campos Architects Inc. Design services in the areas of Mechanical, Plumbing and Electrical systems including above ground fuel storage tank, fueling station and a 75kw Emergency power system, for a new 6,500 sq. ft. Fire Station. Also performance specifications for the automatic fire sprinkler system. MS Modular Office at Station 20 Concord, CA Loving & Campos Architects Inc. Providing Design/Build Specifications for the Plumbing and the automatic fire sprinkler, for the 2,240 sq. ft. modular building addition to the Fire Department Training Center on Treat Blvd. Fard Engineers, Inc. www.fard.com Consulting Engineers,Electrical/Mechanical RReepprreesseennttaattiivvee PPrroojjeeccttss AArrcchhiitteecctt//CClliieennttss N:\PROPS\2016\16-108 RFP - CCFD\Public Buildings 1-12-16.doc Fire Station 66, Richmond Project Description: New construction of 6,200 sq. ft. Fire Station 66 that will replace the existing station on the same site. The fire station is being designed to achieve LEED Silver Certification Month/year construction began/completed (2008-2010) Construction Budget was $4MM Our Fee: 45,950.00 Shah Kawasaki Architects 1111 Broadway, Suite 1650 Oakland, Ca 94608 P 510.663.6060 Alan Kawasaki 510.663.6090 Tracy Fire Station, 530 Tracy Blvd., Tracy, CA Project Description: A new 10,000 sq. ft. fire station. 2-Bay apparatus fire station on 2 acres. Station will have residential quarters, offices, flex wing. Project is under design with Gold LEED status Month/year construction began/completed (2007-2009) Project Manager: Max Construction cost unknown. Our Fee $38,500.00 Loving & Campos Architects 245 Ygnacio Valley Rd., Ste 200 Walnut Creek, CA 94596 Gary Willoughby gwilloughby@loving-compos.com Fard Engineers, Inc. www.fard.com Consulting Engineers,Electrical/Mechanical RReepprreesseennttaattiivvee PPrroojjeeccttss AArrcchhiitteecctt//CClliieennttss N:\PROPS\2016\16-108 RFP - CCFD\Public Buildings 1-12-16.doc Fire Station 85, Pittsburg Project Description: Designed the electrical, plumbing and the HVAC for the new 5,800 sq. ft. Fire Station. Month/year construction began/ completed (2002-2004) Construction cost unknown Our Fee $16,500.00 Project manager: Art Quaster Loving and Campos Architects 245 Ygnacio Valley Road, Suite 200 Walnut Creek, CA 94596 Mr. Gary Willoughby gwilloughby@loving-compos.com Fire Station #24, 319 Humbolt, San Mateo Project Description: New fire station in San Mateo Month/year construction began/ completed (2010--2012) Construction cost unknown. Our Fee $41,800.00 Project manager: Max Saiidnia Shah Kawasaki Architects 1111 Broadway, Suite 1650 Oakland, Ca 94608 P 510.663.6060 Alan Kawasaki 510.663.6090 PrincipalsPrincipals Max Saiidnia, P.E.Max Saiidnia, P.E. Northern California StaffNorthern California Staff Mechanical Engineers Mechanical Engineers Mechanical DesignersMechanical Designers Saed Saiidnia Avery Colter, Title 24 Code Specialist Kevin Shen Albena Duombalska Alex Garakani, LEED Navid Saiidnia Kyle Hauser Electrical Engineers Electrical Engineers Electrical DesignersElectrical Designers Perry Saeednia, P.E. Kyaw (Joe) Soe Art Quaster Amir Shahi Zack Sarhan Brad Edelat CAD StaffCAD Staff Communications EngineerCommunications Engineer George Mercader, Director of CAD George Mercader Corey Yamada, CAD Drafter Shokooh Saiidnia, CAD Drafter AdministrationAdministration Karen Veeraswami Chris Meairs Southern California StaffSouthern California Staff Mechanical Engineer Mechanical Engineer Mechanical DesignerMechanical Designer Bijan Nikravesh Matt Constant Electrical Engineer Electrical Engineer Cad StaffCad Staff AdministrationAdministration Michael Bowden Jamila Jordan Jamila Jordan Professional StaffProfessional Staff Proposal Date: 1/11/2017 Proposal #: 17-01473 Provided To: LCA Architects 590 Ygnacio Valley Road Suite 310 Walnut Creek, CA 94596 Fire Station 3 Rohnert Park, CA Work Done By Monica Van D... Net 30 Term Agreement: THANK YOU FOR YOUR BUSINESS! I hereby certify that I am an authorized signatory for the company requesting services from DuctTesters, Inc. Signing this proposal below shows acceptance of the prices and proposed work as described above. As an authorized signatory for the company requesting services, I agree to pay any and all invoices from DuctTesters within 30 days, and acknowledge and understand that Ducttesters will charge a 2.5% daily late fee per invoice on any past due amount beginning on the 31st day from the date of the invoice. I also acknowledge and understand that if the account should go beyond 45 days past due all services will be withheld until the account is brought current or arrangements have been made with DuctTesters otherwise. DateProposal Accepted By (Print Name)Signature Description Qty Unit Price Total Title-24 Energy Compliance Reports - Non Residential 1 450.00 450.00 Mechanical, Lighting, and Envelope for Fire Station 3 at Rohnert Park Scope of work: Provide the T24 Compliance documentation (reports and plan sheets) for submittal to the building department, using CEC certified software, upon approval of project Energy Measures Summary by Client. Registered T24 documents are provided in PDF format with electronic signatures. Also included is preparation of incentive program materials should Client decide to participate and Building Department plan check comment responses. Client revisions after submittal to building department not required by plan check corrections may be charged an additional fee. Work will not be started without a signed proposal agreeing to payment terms. D06 Landscape Tery Camp Pam Winther Kevin Levesque Corey McCannon FEE SCHEDULE Principal Project Manager Project Designer Project Coordinator Fire Station 3, RP hourly rate $175.00 $140.00 $125.00 $115.00 Project Management 1.5 2 2 0 5.5 HOURS $262.50 $280.00 $250.00 $0.00 $793 SUBTOTAL Project Coordination 1.5 0 0 0 Client Coordination Meetings 2 2 0 Programming / Schematic Design 2 7 4.5 2 15.5 HOURS $350.00 $980.00 $562.50 $230.00 $2,123 SUBTOTAL Meetings / Notes 1 1 1 Site Verification / Documentation 0 2 1 0 Preliminary Review with Agencies 1 0 0.5 2 Design 4 2 0 LEED Coordination 0 0 0 0 Design Development 1 6 8 8 23 HOURS $175.00 $840.00 $1,000.00 $920.00 $2,935 SUBTOTAL Design Documentation 0 2 6 8 Quality Control 0.5 2 1 0 Consultant Coordination 0.5 2 1 0 LEED Coordination 0 0 0 0 Construction Documents 2 10 22 48 82 HOURS $350.00 $1,400.00 $2,750.00 $5,520.00 $10,020 SUBTOTAL Drawings 0 4 16 48 Specifications 0 0 4 0 Consultant Coordination 1 2 2 0 Quality Control 1 2 0 0 Agency Approvals 2 0 0 LEED Coordination 0 0 0 0 Bidding Assistance 0 5.5 2 2 9.5 HOURS $0.00 $770.00 $250.00 $230.00 $1,250 SUBTOTAL Bid Document Distribution 0 0.5 0 2 Bid Site Walk 2 0 0 BID Clarifications 0 2 0 Addenda 0 1 2 0 Construction Administration 1 8 4 0 13 HOURS $175.00 $1,120.00 $500.00 $0.00 $1,795 SUBTOTAL Consultant Coordination 2 0 0 RFIs 0 2 0 Submittal Reviews 0 0 2 0 Site Visits (includes travel time & associated meeting notes)0 2 0 0 Bulletins (Field Change Directives)0 0 0 0 Review Preliminary Change Orders 0 0 0 0 Change Orders 0 0 2 0 Payment Applications 0 0 0 0 Punch List 0 1 0 0 Close Out 1 1 0 0 Hours per Person 7.5 38.5 42.5 60 148.5 HOURS Cost per Person $1,312.50 $5,390.00 $5,312.50 $6,900.00 $18,915 TOTAL 12/20/2016 D13 Cost Estimation Gleeds 156 2nd Street San Francisco CA 94107 Also in Atlanta, Chicago & New York Telephone: +1 415 741 9183 www.gleedsusa.com International Management & Construction Consultants January 10, 2017 Mr. Brent Randall Loving & Campos Architects Inc. 590 Ygnacio Valley Road Suite 310 Walnut Creek CA 94596 Delivered by Email. Dear Brent, Ref: City of Rohnert Park Fire Station – LCA Project #16024 Cost Estimating Request for Proposal Thank you for your email and this opportunity. We are indeed very interested in the above project and feel we would be well suited to help you in this pursuit. We have prepared this proposal for your review and we fully understand the importance of this assignment to deliver accurate cost planning through all stages of design. The following work stages refer to the attached Cost Management Methodology document: 1. Schematic Design Cost Estimate (April 2017) Lump Sum Fee $2,600 2. Design Development Cost Estimate (May 2017) Lump Sum Fee $5,800 3. 50% Construction Documents Cost Estimate (June 2017) Lump Sum Fee $8,100 4. 90% Construction Documents Cost Estimate – Tracking changes from 50% Construction Documents to 90% Construction Documents (August 2017) Lump Sum Fee $4,000 $20,500.00 5. Additional Services Should Gleeds’ services be expanded to cover items of work not part of the attached Cost Management Methodology, these will be carried out at the hourly rates broken down in the attached Standard Appointment Terms, but only when authorized in advance. We will also be happy to agree a lump sum if it is more appropriate once the scope is defined. Once again, we thank you for considering Gleeds and we look forward to working with LCA Architects on this project. We would of course, welcome the opportunity to discuss the content and structure of this proposal in more detail at your convenience. As a provider of independent construction advice to Owners for 130 years, our cost management skills are embedded in our corporate culture and are fundamental to our doctrine of achieving best value for your projects. Yours sincerely, Stuart A. Lumsden Executive Vice President Encl. Gleeds USA (SF) Standard Appointment Terms Cost Management Methodology Accepted by: _____________________________________ _________________ Signed – LCA Architects Inc. Date _____________________________________ Print Name / Position Version 1 18-Nov-2015 1 Gleeds USA (SF) Standard Appointment Terms Services and Duty of Care The services to be provided ("the Services") will be as set out in correspondence between us and in providing them we will exercise the skill, care and diligence reasonably to be expected of suitably qualified consultants undertaking services of the type to be provided by us. Professional Indemnity Insurance We will maintain professional indemnity insurance covering our liabilities for negligence with a limit of One Million Dollars ($1,000,000) and we will maintain such insurance at all times until six years after completion of the Services, so long as it is available in the US insurance market at commercially reasonable rates and terms. If for any reason such insurance is not obtainable at commercially reasonable rates and terms, we will inform you and will use reasonable endeavours to obtain such reduced cover (if any) as is then available and as would be fair and reasonable in the circumstances for us to obtain. Payment Where a fee has been agreed for the Services, this will be due and invoiced as set out in correspondence between us and the final date for payment will be 30 days after the date of the invoice. Where a fee has not been agreed our standard hourly rates will apply with expenses charged at cost plus a 5% administration fee. These arrangements also apply if you instruct us to provide additional services or if we have to do extra work due to circumstances we cannot control (such as project delays, changes to previously approved designs, change of law, etc). The following hourly rates are effective through December 2017: Principal $230.00 per hour Vice President $210.00 per hour Director $190.00 per hour Executive Project Consultant $170.00 per hour Senior Project Consultant $160.00 per hour Mechanical and Electrical Estimator $160.00 per hour Project Consultant $150.00 per hour Assistant Project Consultant $130.00 per hour Administrative $65.00 per hour Expenses Our proposals excludes expenses comprising travel, accommodation and incidentals, reproduction costs, express delivery and courier services. These are all reimbursable at cost plus a 5% administrative fee. Confidentiality We will treat as confidential all confidential information given to us in connection with the Services and will take reasonable steps to see that our employees do likewise. You will treat as confidential all prices and other confidential information given to you in connection with the Services and will take reasonable steps to see that your employees and other consultants and contractors do likewise. Disclosure to legal and insurance advisers, auditors and sub-consultants is permitted so long as they are subject to confidentiality obligations and information in the public domain or which came to the party in question from another source will not be treated as confidential. Liability Save in relation to death or personal injury our liability howsoever arising will be limited to One Million Dollars ($1,000,000) and we shall have no liability for loss of profits, loss of opportunities, loss of contracts, loss of goodwill, increased operating costs or consequential or economic losses. It is not intended that we should have any asbestos-related duties or liabilities but to the extent that any nevertheless arise whether under statute or otherwise our liability in relation to asbestos-related claims shall (save in relation to death or personal injury) be limited to the sum of Four Hundred Thousand Dollars ($400,000). If any other persons are partially responsible for any loss that you suffer, we will be liable proportionally on the basis that you are deemed to have recovered from the other persons the proportionate amount that represents their contribution to your loss. We will have no liability under this Agreement to any person other than you. Assignment Neither you nor we may assign the benefit of this agreement without the consent of the other but we may sub-contract the performance of parts of the Services subject to notifying you in writing of the name of the sub-consultant. We will remain liable for work sub-contracted. Version 1 18-Nov-2015 2 Our Work Product Any work product, deliverable or report prepared by Gleeds’ personnel, or delivered by Gleeds shall bear the appropriate Gleeds’ trade or service marks and/or logos, as provided by Gleeds. Such documents shall be signed, if signature is required, by an appropriate Gleeds’ professional. If any such product is or may be included in or appended to a document, deliverable or report including work by others, that portion created by Gleeds should be identified by an appropriate mark or logo. Gleeds’ employees shall be identified as such in all communications, verbal or written, though it is acceptable for Gleeds and its employees to be identified as subconsultants, subcontractors, independent contractors or otherwise in the employ of or under the direction of a prime contractor, and for any Gleeds mark or logo to be displayed with or alongside other marks or logos. Nothing in this provision shall be interpreted as a license to use or waiver of protections for protected marks, logos or other intellectual property of Gleeds, unless expressly stated to the contrary in writing. Speculative Work If we have agreed to do work speculatively you will pay us a fair and reasonable sum based on our standard hourly rates or as set out in correspondence between us, in the event that you purchase the site or development, or you dispose of your interest in the site or development. Amendments No change to this Agreement will be effective unless it is in writing and signed by an officer of the company. Suspension and Termination We shall be entitled at our discretion to terminate the Agreement or suspend our services in whole or in part in the event of you committing any breach of the terms of this Agreement and in the case of a breach which is capable of remedy which has not been remedied within 7 days of our notice to do so; or if you become bankrupt or commit an act of bankruptcy or make any arrangement or composition for the benefit of creditors or go into liquidation (save for the purpose of reconstruction or amalgamation without insolvency) in which case we shall be entitled to payment for services performed before termination or suspension together with compensation and loss of profit. Dispute Resolution Any dispute between us arising out of or connected with this Agreement or the Project that is not resolved by negotiation or mediation shall be referred to an determined by a sole arbitrator to be agreed between us or in default of agreement, appointed by the American Arbitration Association Consequential Damages We both agree to waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement. Governing Law The agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) will be governed by the Laws of the State of California and the United States of America. GLEEDS COST MANAGEMENT APPROACH & METHODOLOGY ADDING VALUING FOR CLIENTS THROUGH CONSISTENT, LOGICAL AND INNOVATIVE PROCESSES AND TECHNIQUES Our ultimate goal is to prevent overspend on your construction projects with a number of benefits as a result, including: ü Greater control ü Improved cost certainty through a design to cost approach ü The right level of information to make informed decisions ü Optimum balance of cost and quality ü Reduced risk ü Market intelligence Our cost management methodology is summarized within, split into the following stages: The methodology demonstrates our actions, delivery and the benefits to Clients. Each project will have a customized delivery plan agreed in advance between the client and the Gleeds project team. Building Information Modeling (BIM): Reducing risk, driving collaboration Using intelligent software Gleeds can extract and model data created in design and construction BIMs to support estimates, cost models, risk analysis and value management. This coupled with our custom cost management programs and an ethos of collaboration and co-operation ensures that we operate efficiently and effectively. Gleeds can also assist in the development of BIM protocols, taking a strategic approach to information management to the benefit of the project throughout all stages of its life. Close Out & Occupancy Construction Procurement Design Pre-design PRE-DESIGN 2 B 1 Appraisal Design Brief üOrder of Magnitude/Concept Estimate üApproved Baseline üBenchmarking analysis üRisk analysis üCash flow projection üAlternative value propositions PR E -DE S I G N ACTION WHAT WE DELIVER HOW WILL THIS ADD VALUE? Establish the constraints of the project including: •Visiting the site •Reviewing existing design proposals •Reviewing third party and schedule constraints •Agreeing exclusions •Recording key assumptions •A cost estimate consistent with the client’s appraisal and fully aligned with the business case for the project •A clear understanding of client requirements will enable the project team to focus on costs, while avoiding oversights and double counting Agree timescales and reporting regimes •This will be done for each phase of the project, including a formal change management regime •A coordinated design schedule •Real-time cost reconciliation will enable more informed client choices Prepare cost models •Cost models will be based on existing benchmarking data. Where appropriate, a separate mechanical and electrical analysis will be provided by our specialist in-house services team •A report in line with Gleeds guidelines for estimating cost planning •Best practice and recognised industry standards •Consistent measurements and formats •Provide reassurance for other parties (e.g. contractors) to buy-in to cost advice WORK STAGES DELIVERABLES PRE-DESIGN ACTION WHAT WE DELIVER HOW WILL THIS ADD VALUE? Identify project-specific cost drivers •Our cost estimates will identify the specific cost drivers and abnormalities for each project •Divergence from benchmark and project target costs will be identified. We will also create a fully costed list of possible alternatives •Ensure the design team has a thorough understanding of the value and impact of its design choices •Establish a focused value strategy from the outset, avoiding redundant design and keeping to design schedules Support design workshops •We will provide on-going input and support into design workshops •Practical advice on the impact on income and value of different cost strategies, supported by optioneering alternatives •Avoid unnecessary and unrealistic design studies •Establish a value-focused culture Create a risk register •We will create a risk register for the project A project risk analysis, divided into: •Design development •Construction risk •Commercial risk •Client change •Client’s other risks •Reduce project risk •Enable realistic assessments of risk impact, rather than ‘blind’ percentage contingencies •Provide a formal mitigation tool for subsequent project phases Support the client in setting preliminary project delivery strategies •An action plan and briefing note for the next design phase, which clearly states the timescales and requirements from all parties •Provide clarity on project direction •Reduce risk of unknowns diverting effort and causing schedule slippage •Provide national market intelligence Support the client appraisal with cash flow and inflation commentary •The expertise and insight of our experienced team •Realistic sector specific estimates will avoid global percentage additions DESIGN 4 D 3 1 Concept / Schematic Design Development üEstimates in Uniformat & CSI üTarget cost and specialist market testing üEvaluate design solutions üEvaluate sustainability goals üWhole-life cost analysis üStructured approach to identifying, managing and mitigating risk üValue engineering WORK STAGES DELIVERABLES 5 E Construction Documents DE S I G N ACTION WHAT WE DELIVER HOW WILL THIS ADD VALUE? Attend design workshops •Real-time cost advice and alternative design suggestions, materials and construction methods •A clear understanding of client requirements will enable the project team to focus on costs, while avoiding oversights and double counting Develop elemental, trade or functional analysis of the cost model, with specialist market intelligence •Cost-against-target reviews to help avoid unnecessary costs and achieve value engineering targets •Real-time cost reconciliation will enable informed client choices Establish a formal change management protocol •Regular cost trackers to record design changes and their impact on schedule and cost •Best practice and recognised industry standards •Consistent measurements and formats •Provide reassurance for other parties (e.g. contractors) to buy-in to cost advice Contribute to market research initiatives •Specialist elemental design and cost support •Demonstrate sub-contractor buy-in, buildability and high cost certainty at an early stage Budget sign-off at each project phase •Formal cost plans to complement design stage reports •Provide a clear audit trail of design choices and instructions through our cost tracker change management process PROCUREMENT ACTION WHAT WE DELIVER HOW WILL THIS ADD VALUE? Set the project delivery plan •Agree the project delivery plan with the client and team •Consider incentive schemes •Balance project constraints of design status, time to start on site, client risk profile and third party influences •A formal action plan, with input from the whole team, which sets out clear dates and responsibilities •Utilizing our market intelligence to draw up lists of potential general contractors and second tier suppliers •Administer the whole process to an agreed timetable •Implement a documented process to provide transparency and drive competition •Establish project delivery strategies that deliver best value without inappropriate risk transfer Procure the most suitable contractor •Host and chair project delivery workshops, pre-qualification interviews, mid-bid reviews and formal post-bid interviews, before final selection •A formal bid report will provide a full audit of the process and a clear recommendation •Establish a robust and realistic bid •Analyze bid returns •Report on bids, inappropriate risk taking and overall compliance •Promote collaboration and openness and dispel ‘us versus them’ attitudes Coordinate with the client’s legal advisors on contract conditions amendments •Regular cost trackers to record design changes and their impact on schedule and cost •Remove contractor’s clarifications from the selection process by dealing with them in advance of bid returns 7 D 6 C Bid Documentation Evaluation & Award üDevelop RFPs and RFQs üTechnical evaluation of contractor’s proposals üRobust contract terms üOptimizing leverage WORK STAGES DELIVERABLES PR O C U R E M E N T PROCUREMENT ACTION WHAT WE DELIVER HOW WILL THIS ADD VALUE? Manage the collation and distribution of project information •Specialist elemental design and cost support •Demonstrate sub-contractor buy-in, buildability and high cost certainty at an early stage Assess the scope of documentation required to secure strong bid action •Formal cost plans to complement design stage reports •Provide a clear audit trail of design choices and instructions through our cost tracker change management process Encourage best value •Enquiry documents that invite bidders to submit better proposals, alternative materials, more efficient schedule methods and risk mitigation strategies •Enable the client to make informed choices to maximise time, quality and risk measures CONSTRUCTION 9 7 8 6 Mobilization Construction to Substantial Completion üEstablish cost control procedures üMonthly requisition reviews üCost and schedule reporting üChange order analysis and negotiation WORK STAGES DELIVERABLES CO N S T R U C T I O N ACTION WHAT WE DELIVER HOW WILL THIS ADD VALUE? Cost control and formal reporting •A forward looking financial reporting regime •Tailored in-house systems to suit each client, for both frequency and content •Ensure consistency in reporting to suit the client’s internal requirements e.g. formats and deadlines Change management •Tracked and forecasted changes •Reports that are sub-divided e.g. unforeseen works (due to site conditions); design development; client changes •Help the client avoid unnecessary changes Monthly payments and final accounts •A schedule of pre-agreed payment dates, along with plans for offsite or overseas materials •Monitoring of cash flow, payments against change and pay applications •Agree contractual changes as the works progress •Provide live final accounts •Provide the client with greater certainty of the final costs Project meetings •Strong, transparent and consistent project management •Effective and inclusive collaboration with all stakeholders •Contribute to problem solving •Ensure value is considered in all solutions CLOSE OUT AND OCCUPANCY 10 Post Substantial Completion üWhole life cost analysis üProject analysis and benchmarking reports üSettlement of final accounts üLessons learned WORK STAGES DELIVERABLES CL O S E O U T & OC C U P A N C Y ACTION WHAT WE DELIVER HOW WILL THIS ADD VALUE? Attend target review and post project evaluation workshops •An open debate about the success and difficulties of the project •Incorporate lessons learnt into future projects and phases. Cost analysis •Analysis of final accounts and project benchmarks •Summary of lessons learnt from abnormal costs and inappropriate risks •Benefit future projects and phases through feasibility studies based on more accurate data