2017/02/14 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, February 14, 2017
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1, CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Mackenzie called the joint regular meeting to order at 5:01 pm, the notice for which being
legally noticed on February 9, 2017.
Present: Jake Mackenzie, Mayor
Pam Stafford, Vice Mayor
Amy O. Ahanotu, Councilmember
Gina Belforte, Councilmember
Absent: Joseph T. Callinan, Councilmember
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney
Marchetta-Kenyon, Finance Director Howze, Development Services Director Pawson,
Director of Public Works and Community Services McArthur, Human Resources Director
Perrault, Public Safety Commander Bates, Public Safety Commander Taylor, Planning
Manager Beiswenger, Deputy City Engineer da Rosa, Senior Engineering Technician
Marin, Senior Analyst Tacata, and Deputy City Clerk Saldanha.
2. PLEDGE OF ALLEGIANCE
Led by Mayor Mackenzie.
3. PRESENTATIONS
None.
4. SSU STUDENT REPORT
Erin Jasper, Legislative Representative, Sonoma State University Associated Students, Inc.
(SSU ASI) reported students will travel to Sacramento to support legislation such as
Assembly Bill No. 4, Assembly Bill No. 10 and Assembly Bill No. 20 during the Student
Lobby Core on March 10 — March 13, 2017.
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5. DEPARTMENT HEAD BRIEFING
City Manager Jenkins invited residents to participate in the Community Survey, which is
available online at www,rpcity.org1survey. City Manager Jenkins also reported that over
500 people have taken the survey thus far and the survey will close in a few weeks.
6. PUBLIC COMMENTS
Bill Petrie proposed the conversion of four (4) tennis courts into twelve (12) pickle ball
courts at Sunrise Park and discussed various economic benefits from hosting pickle ball
tournaments within the community.
ACTION: By Consensus (none opposed; Callinan ABSENT), City Council directed
the City Manager to refer this matter to the Parks and Recreation
Commission for further discussion at their next meeting and submit
recommendations to the Council.
Rebekah Webster expressed her concerns regarding the lack of affordable housing in
Rohnert Park and issues facing low income residents.
7. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, January 24, 2017
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated February 14, 2017
2. Successor Agency to the CDC Bills/Demands for Payment dated February 14, 2017
3. Complete Streets Annual Report
4. City - Cash Report for Month Ending December 2016
C. City Council Resolutions for Adoption:
1. 2017-014 Authorizing the City Manager to Execute Consultant Services
Agreement with Economic & Planning Systems, Inc. (EPS) for a
Housing Fee Study and Authorizing Finance Director to Effect Related
Actions
2. 2017-015 Approving the City of Rohnert Park Current Pay Rates and Ranges
Revised December 12, 2016
3. 2017-016 Authorizing the City Manager to Execute the Grant of Two Easements
Through Public Property to BBHicks LLC for the Purpose of
Driveway Access and Utility Access to 1212 Eric Court Access
4. 2017-017 Authorizing the City Manager to Execute a Memorandum of
Understanding with County of Sonoma for Mitigation of Fire and
Emergency Services Impacts Associated with the Graton Casino for
Fiscal Years 2016-2017 through 2019-20
5. 2017-018 Authorizing the City Manager to Execute Task Order 2017-01 with
Green Valley Consulting Engineers for Construction Management and
Inspection Services for the University District Project and Authorizing
the Finance Director to Make Appropriations and Increase Budgeted
Revenue to Account For Developer Reimbursements
6. 2017-019 Authorizing an Increase in the Change Order Authority for the
Enterprise/Seed Farm Project (City Project No. 2014-04)
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7. 2017-020 Approving the Position Title, Salary Range and Associated Job
Description for Civil Engineer in the Development Services
Department Driveway Access and Utility Access to 1212 Eric Court
Access
8. 2017-021 Adopting a New Records Retention Schedule and Superseding
Resolutions 90-161, 2000-107 and 2000-232
D. Adoption of 2017 Strategic Plan and Goals, 2016 Accomplishments, Best Practices,
and Action Plan
ACTION: Moved/seconded (Belforte/Ahanotu) to approve the Consent Calendar.
Motion carried by the following 4-0-1 vote: AYES: Ahanotu, Belforte,
Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT:
Callinan.
8. Discuss and Provide Direction Regarding Proposed Capital Investment on the City
Owned Foxtail Golf Course for Bunker Renovation
City Manager Jenkins presented the item. Recommended Action(s): Direct staff to bring
back an amendment to the golf course lease effecting an advance to the Capital
Improvement Fund for the purposes of renovating the bunkers on the North Course.
Public Comments: Tom Isaak, CourseCo Inc. Founder & CEO, supported the bunker
renovation solutions suggested by staff and encouraged the improvement of golf course
conditions because it will attract more tournament opportunities.
Councilmember Belforte did not participate in the voting portion of this item as she had a potential
conflict of interest due to the proximity of her home to the bunkers on the North Course.
Councilmember Belforte left the meeting at 5:38 p.m.
ACTION: Moved/seconded (Mackenzie/Stafford) to direct staff to move forward with
the recommended action of bringing back an amendment to the golf course
lease.
Motion carried by the following 3-0-2 vote: AYES: Ahanotu, Stafford, and
Mackenzie, NOS: None, ABSTAINS: None, ABSENT: Belforte and
Callinan.
Councilmember Belforte returned to the meeting at 5:40 p.m.
9. Approving a Budget Amendment for the Westside Public Safety Station Project (City
Project 04-13) and Related Actions
Development Services Director Pawson and Senior Engineering Technician Marin
presented the item. Recommended Action(s): Approve a budget amendment and Task
Order with LCA Architects which will expedite the delivery of the Westside Fire Station
and the deployment of the new ladder truck.
Public Comments: None.
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ACTION: Moved/seconded (Ahanotu/Stafford) to adopt Resolution 2017-022
Approving a Budget Amendment for the Westside Public Safety Station
Project (City Project 04-13) and Related Actions.
Motion carried by the following 4-0-1 vote: AYES: Ahanotu, Belforte,
Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT:
Callinan.
10. Update on Various Traffic Studies
Development Services Director Pawson presented the item and provided an update on the
following three traffic studies: 1) Traffic Signal System Needs Study, 2) Traffic Flow
Improvement Study and 3) Regional Traffic Impact Fee Study.
Public Comments: Chris Meyer suggested changing lane structures on both Commerce
Boulevard at Rohnert Park Expressway and Redwood Drive at Rohnert Park Expressway to
alleviate traffic congestion.
ACTION: By Consensus (none opposed; Callinan ABSENT), City Council received
the update and directed staff to continue collecting data from the traffic
studies in order to present the findings at a future meeting. Council also
directed staff to implement the use of video stimulators and emphasize
educational efforts in regards to roundabouts.
11. Acceptance of Comprehensive Annual Financial Report Fiscal Year 2015-16, and
Proposition 4 Article XIII -B (GANN) Limit Agreed Upon Procedures Report for
Fiscal Year 2016-17
Finance Director Howze presented the item. Recommended Action(s): Accept the
Comprehensive Annual Financial Report (CAFR) for FY 2015-16 and Proposition 4 Article
XIII -B (GANN) Limit Agreed -Upon Procedures Report for FY 2016-17.
Public Comments: None.
ACTION: Moved/seconded (Stafford/Belforte) to accept the Comprehensive Annual
Financial Report (CAFR) for FY 2015-16 and Proposition 4 Article XIII -B
(GANN) Limit Agreed -Upon Procedures Report for FY 2016-17.
Motion carried by the following 4-0-1 vote: AYES: Ahanotu, Belforte,
Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT:
Callinan.
12. PUBLIC HEARING (NO EARLIER THAN 6PM — Noticed on 2/3/2017)
University District Specific Plan, Low Density Setback and Open Space Amendments
Planning Manager Beiswenger presented the item. Recommended Action(s): Adopt a
Resolution approving amendments to the setback and open space requirements within the
low density residential district of the University District Specific Plan.
Prior to opening the Public Hearing, Mayor Mackenzie referenced Page 14 of the City Council
Protocols which notes that a project applicant, appellant or any other person with a substantial
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February 14, 2017
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direct property interest may have a total of 15 minutes for his/her presentation, including a limit of
10 minutes for the actual presentation and 5 minutes for any concluding comments.
Hearing Opened 7:01 p.m.
Public Comments: Kevin Pohlson, Brookfield Homes, emphasized his support for the
amendments to the University District Specific Plan and shared several maps along with
draft floor plans (entered into record as Supplemental Item #12) with the Councihnembers.
Mr. Pohlson also answered questions from the Councilmembers regarding courtyards, pop -
ups and overall design of the new homes.
Hearing Closed 7:15 p.m.
ACTION: Moved/seconded (Belforte/Stafford) to adopt Resolution 2017-023
Approving University District Specific Plan Amendments to Setback and
Open Space Requirements within the Low Density Residential District.
Motion carried by the following 4-0-1 vote: AYES: Ahanotu, Belforte,
Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT:
Callinan.
13. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
Education Convnittee (2/3)
Vice Mayor Stafford reported on the close working relationship between the
committee and Cotati-Rohnert Park Unified School District (CRPUSD) on issues
regarding shared parking lots near Burton Avenue and the entrance to Richard
Crane Elementary School. Mayor Mackenzie also noted that members from the
CRPUSD School Board were also present at the meeting, including Trustee Mark
Orloff and Trustee Jennifer Wiltermood. Mayor Mackenzie and Councilmember
Ahanotu both highlighted the importance of ongoing dialogue between City staff
and CRPUSD.
B. Liaison Reports
Sonoma Clean Power[,ate
Councilmember Belforte reported that Bruce Okrepkie (Town of Windsor) was
voted as Chair and Dan Hamburg (County of Mendocino) was voted as Vice Chair
of the Board of Directors. Councilmember Belforte also discussed the benefits of
Community Choice Aggregations (CCAs) and shared information from the 2016
Annual Report.
2. Water Advisory Committee (WAC) (2/6)
Development Services Director Pawson reported that the Sonoma County Water
Agency is in the process of working on their budget and will have further updates in
March.
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Mayors. & Council members Association of Sonoma t_ IA111t 2/9
Mayor Mackenzie reported that various appointments were made at both the City
Selection Committee and Board of Directors meetings. Mayor Mackenzie
announced that letters of interest for the Local Agency Fon-nation Commission
(LAFCO) vacancy are due on February 27, 2017. Mayor Mackenzie also stated that
a presentation was provided by Sonoma County and City of Santa Rosa on their
cannabis regulations. City Manager Jenkins noted that a task force has been created
to address issues surrounding Proposition 64, which includes staff members from
the Rohnert Park Public Safety Department and Planning Division.
4. Sonoma CoWity Transportation Authority (S'C'TA) (2/6)
Mayor Mackenzie reported that an ad hoc committee has been formed to focus on
the renewal of Measure M. Mayor Mackenzie also discussed the lane widening of
Highway 101 and transportation funding.
C. Other Reports
Mayor Mackenzie reported that 1776 Musical is now playing at Spreckles Performing
Arts Center and commended Theater Manager Gene Abryava's for his portrayal of Ben
Franklin.
Vice Mayor Stafford announced that showings for Annie Jr. have been extended due to
rave reviews and encouraged members of the public to visit Spreckles Performing Arts
Center.
Vice Mayor Stafford reported that over 250 people attended the crab feed hosted by the
Chamber of Commerce.
Councilmember Belforte reported on the Health Action Council and announced that the
Rohnert Park Health Center signed an MOU with the school district which will provide
a wide range of health services to students. Councilmember Belforte also reported that
the Rohnert Park Health Center will offer free dental care, behavioral health services
without any referral necessary, chiropractor services and serve as a food distribution
center.
14. COMMUNICATIONS
Councilmember Belforte announced that Senior Center Advisory Commissioner, Lori
Abbott, was featured in the Press Democrat for her flower designs and acknowledged for
her work at the Community Center.
15. MATTERS FROM/FOR COUNCIL
None.
16. PUBLIC COMMENTS
None.
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17. CLOSED SESSION
A. Mayor Mackenzie made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 7:43 p.m. in Conference
Room 2A to Consider:
1. Conference with Labor Negotiators (Government Code §54957.6)
Agency designated representative(s): Darrin Jenkins, City Manager
Employee Organizations:
a. Service Employees' International Union (SEIU)
b. Rohnert Park Employees' Association (RPEA)
c. Rohnert Park Public Safety Officers' Association (RPPSOA)
d. Rohnert Park Public Safety Managers' Association (RPPSMA)
e. Management Unit
f. Confidential Unit
g. Unrepresented Employees
2. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6250 Lynne Conde Way (APN: 143-051-078)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Parties: Brett Lear, Sonoma County Library Director
Under Negotiation: Price and Terms of Payment
3. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 435 Southwest Blvd. (APN: 143-370-010)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Parties: Robert Haley, Cotati-Rohnert Park Unified School
District Superintendent
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 8:59 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Mackenzie reported: no reportable action.
18. ADJOURNMENT
Mayor Mackenzie adjourned the joint regular meeting at 8:59 p.m.
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Caitlin Saldanha, Deputy City Clerk
City of Rohnert Park
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