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2017/04/11 City Council Agenda PacketMission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, April 11, 2017 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpciiy.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. City of Rohnert Park Joint Regular Meeting Agenda April 11, 2017 for City Council/RPFA/CDC Successor Agency Page 2 of 6 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Ahanotu _ Belforte_ Callinan _ Stafford _ Mackenzie 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Mayor's Proclamation: Recognizing April 2017 as Sexual Assault Awareness Month 4. SSU STUDENT REPORT By Erin Jasper, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI) 5. DEPARTMENT HEAD BRIEFING A. City Manager: Rohnert Park Community Survey 2017 Results 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that azenda item. 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, March 28, 2017 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated April 11, 2017 C. City Council Resolutions for Adoption: 1. 2017-38 Approving the Plans and Specifications for Water Tank #8 (Project Number 2006-09), Awarding the Construction Contract to Argonaut Constructors, and Other Related Actions 2. 2017-39 Authorizing the Finance Director to Increase Budget Appropriations from Infrastructure Reserve by $100,000 for a Total of $120,000 to Purchase New Play Ground Equipment for Dorotea Park from Ross Recreation in the Amount of $114,968 and Authorizing City Manager to Execute Purchase Documents City of Rohnert Park Joint Regular Meeting Agenda April 11, 2017 for City Council/RPFA/CDC Successor Agency Page 3 of 6 D. Ordinance for Adoption: No. 906 An Ordinance of the City of Rohnert Park, California, Amending Title 17 of the Rohnert Park Municipal Code to Bring in to Conformance with State Law Regarding Accessory Dwelling Units E. Authorize the Mayor to Sign a Letter of Opposition to Senate Bill 618 Regarding Community Choice Aggregation (CCA) Programs Council Motion/Roll Call Vote (Ahanotu Belforte Callinan Stafford _ Mackenzie ) 8. Approving the Railroad Quiet Zone and Accessibility Project and Related Actions A. Staff Report B. Public Comments C. Resolution for Adoption: 2017-40 Approving the Railroad Quiet Zone and Accessibility Project and Related Actions a. Council motion/discussion/vote 9. Authorizing the City Manager to Execute Assignment Assumption and Transfer Agreements Related to the Sonoma Mountain Village Development Agreement A. Staff Report B. Public Comments C. Resolution for Adoption: 2017-41 Approving and Authorizing a Consent of Assignment of Development Agreement with Respect to a 175 -Acre Site in the Southeast Portion of the City to Sonoma Mountain Village, LLC and a Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property from Sonoma Mountain Village, LLC to Sonoma Village Commercial, LLC a. Council motion/discussion/vote 10. Discussion and Direction on Use of Senior Center Annex Space A. Staff Report B. Public Comments C. Council discussion/direction 11. Consideration of Future Funding Sources of Major Building Repairs and Authorization to Increase Budget Appropriations from the Performing Arts Center Facility Fee Fund for Major Maintenance and Repair Projects A. Staff Report B. Public Comments City of Rohnert Park Joint Regular Meeting Agenda April 11, 2017 for City Council/RPFAICDC Successor Agency Page 4 of 6 C. Resolution for Adoption: 2017-42 Authorizing the Finance Director to Increase Budget Appropriations from Performing Arts Center Facility Fee Fund for Major Maintenance and Repair Projects a. Council motion/discussion/vote 12. Discussion and Direction on Sunrise Park All -Weather Field Configuration and Project Timeline A. Staff Report B. Public Comments C. Council discussion/direction 13. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports 1. Economic Development Committee (3/29) B. Liaison Reports 1. Golf Course Oversight Committee (4/4) 2. Sonoma Clean Power (4/6) 3. Sonoma County Transportation Authority (SCTA) (4/10) 4. Water Advisory Committee (WAC) (4/3) C. Other Reports 14. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 15. MATTERS FROM/FOR COUNCIL Prior to agenda publication, any Councilmember may place an item on this portion of the agenda. Upon the concurrence of two Councilmembers, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the City Council meeting, Councilmembers may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. 16. PUBLIC COMMENTS Persons wishing to address the Council on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. City of Rohnert Park Joint Regular Meeting Agenda April 11, 2017 for City Council/RPFA/CDC Successor Agency Page 5 of 6 17. CLOSED SESSION A. Recess to Closed Session in Conference Room 2A to Consider: 1. Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Darrin Jenkins, City Manager Employee Organizations: a. Service Employees' International Union (SE1U) b. Rohnert Park Employees' Association (RPEA) c. Rohnert Park Public Safety Managers' Association (RPPSMA) d. Management Unit e. Confidential Unit f. Unrepresented Employees 2. Conference with Real Property Negotiators (Government Code §54956.8) Property: 6400 State Farm Drive (APN: 143-051-072) City Negotiator: Darrin Jenkins, City Manager Negotiating Parties: Katherine J. Kelleher, CBRE Under Negotiation: Price and Terms B. Reconvene Joint Regular Meeting Open Session in Council Chamber C. Report On Closed Session (Government Code § 54957.1) 18. ADJOURNMENT City of Rohnert Park Joint Regular Meeting Agenda April 11, 2017 for City Council/RPFA/CDC Successor Agency Page 6 of 6 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the April 11, 2017, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on April 6, 2017, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org, Executed this 6' day of April, 2017, at Rohnert Park, California. Caitlin Saldanha, Deputy City Clerk A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Recognizing April 2017 as Sexual Assault Awareness Month Wberea5�, Sexual Assault Awareness Month is intended to draw attention to the fact that sexual violence is widespread and has a profound and lasting impact on every community member of Rohnert Park; and IVberea!6, national research indicates that one in five women will be raped at some point in their lifetime, and nearly half of all women will experience some form of sexual violence; and IV b e r ea.9, one in seventeen men will be raped at some point in their lifetime, and one in five men will experience some form of sexual violence; IVberea$, young people are at greatest risk of sexual violence, and youth aged 12 to 17 are 2.5 times more likely to be raped or sexually assaulted; and IVberea!6, we must work together to educate our community about sexual violence prevention, supporting survivors, and speaking out against harmful attitudes and actions; and NOberea$, with leadership, dedication, and encouragement, there is evidence that we can be successful in preventing sexual violence in the City of Rohnert Park through increased education, awareness, and community involvement; and V berea5, the City of Rohnert Park strongly supports the efforts of Verity, and encourages every citizen to actively engage in public and private efforts to end sexual violence, including conversations about what sexual violence is, how to prevent it, how to help survivors connect with crucial counseling and other support services, and how every segment of our society can work together to better address sexual violence. ,Q o W, T b e r e f O r e be it Re$ a l b e b, The City of Rohnert Park reaffirms its commitment to address the issues of rape and sexual violence by: remembering victims, supporting survivors, holding perpetrators accountable for their actions, and challenging societal myths and behaviors that perpetuate sexual violence in our community. j6e it ,f urtber RegDYbeb that, along with the United States Government and State of California, the City of Rohnert Park designates the month of April 2017 to be Sexual Assault Awareness Month. In Vitne$$ Vbereof, this 1lthday ofApril. CITY OF ROHNERT PARK .lake Mackenzie, MAYOR �pN NQ RT pq BK Mission Statement 62 "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CA LIFp RN IP CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: April 11, 2017 Department: Administration Submitted By: Darrin Jenkins, City Manager Agenda Title: Report on Rohnert Park Community Survey ITEM NO. 5A RECOMMENDED ACTION: This is an informational item. Attached is a report on the successful Rohnert Park Community Survey. Staff will share the results with the City Council and the community via a presentation at the council meeting. BACKGROUND: In 2016, the City conducted a Community Survey. Earlier this year City Council, as part of our strategic plan update, directed staff to repeat the survey this year. ANALYSIS: The survey was widely distributed in February 2017. The survey reached every demographic of the city and received over 2400 responses. Feedback is helpful to our organization whether it is on community perception or our staff's performance. We are already using the results as we develop the proposed budget, plan future capital projects, and program service improvements. The survey should be conducted periodically, either annually or every other year. Results can be compared over time to see trends. Also, resident concerns can be addressed and new concerns noted for future action. RESULTS: One key question tells the story for this year's survey. When asked "Would you say that things in the City of Rohnert Park are generally headed in the right direction or are they on the wrong track?" respondents overwhelmingly feel the City is going in the right direction with a 70% response. This is eight percentage points higher than last year. The survey included a new question to address the passage of Proposition 64 at the state level which decriminalized the use of cannabis/marijuana. When asked "What, if any, cannabis/marijuana businesses would you like to see in Rohnert Park?" 61 % of respondents selected "Nothing, keep things as they are." Currently Rohnert Park does not permit dispensaries, deliveries, commercial growing, or manufacturing. The City does allow indoor residential growing of up to 50 square feet. FISCAL IMPACT/FUNDING SOURCE: The survey was conducted using budgeted funds for less than $500 of out-of-pocket costs. Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 4/5/2017 Attachments (list in packet assembly order): 1. Community Survey - Report of Survey Results 1 19 QOfINERT PAR ��'AI,IF0R'Si� 62 Rohnert Park Community Survey 2017 Tuesday, April 11, 2017 2401 Total Responses Date Created: Friday, February 03, 2017 Complete Responses: 2180 Q3: How did you hear about this survey? (Check all that apply) Answered: 1,951 CitjrW4--dsite 4% Facebook City Email Nixle Text. 4% s Mesage utility' 2% w Nesleitter Newspaper {% At an Event I 1% Twitter 0% 34% Ef IMI At a City I Building School Email . 4% 0% 10% 20% 30% 40% 6056 60% 70% 80% 90% 100% Q4: Which of the following best describes your relationship to Rohnert Park? (Check all that apply.) Answered: 2,229 Skipped: 172 I curre ft lige in Rahn... I curre ft19% work in Rahn... C3 I curreft aihtend schaa... 91% 7% 0% 10% 20% 30% 40% 80% 80% 70% 80% 90% 100% Q7: Rohnert Park has housing sections with street names all starting with the same letter. In which section do you live? Answered: 2,079 Skipped: 322 A Section 7% L Section , 5% J SectionI 2% Other (plea 3% B Section ® 6°% M Section 74% C Section 70% R Section I 2% D Section E 10% S Section 4% E Section , 5% Sonoma State University. I 1% F Section 6% Mobile Home' Park 4% G Section■ 70% I {Toni live in Rohnert... 3% H Section 9% West of 707, I 1% Not Mobile Home J SectionI 2% Other (plea 3% Q43: How many years have you lived in Rohnert Park? Answered: 2,198 Skipped: 203 IINFI WINY". 11-20 20% 21-30 20% More than 30 226 I don't live8% in Rohner# Park 0 0% 10% 20% 30 40% 80% 60% 70% 80% 90% 100% Q42: We want to make it easy for you to stay informed. How do you want to receive information regarding the City? (Check all that apply) Answered: 2,083 Email 60% Facebook 320 Twitter' 4% Nixie Text 19% Message Press democrat 22% Newspaper Community Voice 29% Newspaper Utility �$ Newsletter Mail to Home 23% Other (please 4% specify) 0 10 20 30 40% 50% 00% 70% 30% 90 100% Q44: Please select your age range. Answered: 2,011 Skipped: 390 0-25 26-35 .36-50 51.65 Over 65 0% 109 20% .30% 40 50% 50% 70 80% 90% 100% Q45: Please describe your voting pattern. Answered: 2,009 Skipped: 392 I vote in every election. I vote in most 17% elections. I vote in some 4% elections. I rarely vote 1% in elections. am not 2% registered t... 75% 0% 10% 20% 30% 40% 80% 60% 70% 80% 90% 100% Q47: Please select the range that includes your approximate annual household income. Answered: 2,000 Skipped: 401 }} � U nder$50k 17% $50to$75k $75to§I00k 22& 25% 7100to7150k MMIMM 15k over $15Ok 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% IOC Q46: Please enter the number of children under 18 living with you. Answered: 2,008 Skipped: 393 Bone Some children 61% 39 0 10 20' 00 40 50 60 70 00 00 100% Q1: Would you say that things in the City of Rohnert Park are generally headed in the right direction or are they on the wrong track? Answered: 2,363 Skipped: 38 RigIA Direction Wrong Track 30% 70% Q2: Please rate the overall image or reputation of the City of Rohnert Park government. Answered: 2,386 Skipped: 15 yerySomewhat Fayorahle SomewhatNery Urrfayorahle 70% 0% 10 20 00 40 50 00 70% 00 90 100% Q5: Do you feel a sense of community in Rohnert Park? Answered: 2,149 Skipped: 252 Yes, very much or somewhat Hattoo much$N or not at all 62% 0 10' 20' 00' 40 50 00 70% 00 90 100% Q6: How do you rate the overall quality of life in Rohnert Park? Answered: 2,146 Skipped: 255 Excellent or Good Fair 254 Poor 2% 73% 0 10% 20 00 40 50 50 70 00 00 100% Q8: How do you rate your neighborhood as a place to live? Answered: 2,138 Skipped: 263 Excellent or Good Fair or Poor 70% 22% 0% 10 20 00 40 50 60 70% 00 90 100% Q9: Describe your rating of the traffic flow on major streets. Answered: 2,118 Skipped: 283 Excellen# 5% Good 38% Fair 37% Poor M 21% 0 10 20 30 40% 80% 60% 70% 80% 00% 100% Q10: Describe your rating of the overall pavement condition of city streets. Answered: 2,116 Skipped: 285 Excellen# 3% Good 32% Fair UMM 40% Poor 25% 0% 10% 20% 30% 40% 50% 609E 70 80 00% 100% Q11: Describe your rating of the overall appearance of Rohnert Park. Answered: 2,114 Skipped: 287 Excellen# � $% Good Fair Poor 1 5% 33°x, 55% 0 10 20 30 40 80% 60% 70% 80 90% 100% Q12: In your neighborhood, are run-down buildings, weeds, or junk vehicles a problem? Answered: 2,115 Skipped: 286 'fes, major7% problem Yes, minor 24% problem No Problem or 69% Not Much 0% 10% 20% 30% 40% 50% 60% 70% 80 00% 100% Q13: Do you feel safe in your neighborhood during the day? Answered: 2,094 Skipped: 307 Very or Somewhat Safe Somewhat 3% unsafe Very unsafe 1% 0% 10% 20% 30% 40% 80% 60% 70% 80% 90% 100% Q14: Do you feel safe in your neighborhood after dark? Answered: 2,094 Skipped: 307 'fiery or Somewhat Safe Somewhat 17% unsafe Very unsafe 4% 80% 0% 10% 20% 30% 40% 80% 60% 70% 80% 90% 100% Q15: Do you feel safe along Rohnert Park's creek paths during the day? Answered:2,091 Skipped:310 Very or Somewhat Safe Somewhat unsafe 26 64% Very unsafe M 10% 0% 10% 20' 30' 40' 50 60 70 00 90 100% Q16: Do you feel safe along Rohnert Park's creek paths after dark? Answered: 2,095 Skipped: 306 'fiery or 15% Somewhat Safe Somewhat 28% unsafe Very unsafe 0% 10% 20% 30% 56% 40% 80 60% 70% 80 90 100% Q17: Is violent crime (e.g. rape, assault, robbery) a problem in your neighborhood? Answered: 2,093 Skipped: 308 Yes, major 2% problem Yes, minor 184 problem Not Much or No Problem 88% 0 10' 20 00 40 50 60' 70 00 00 100% Q18: Is property crime (e.g. burglary, theft, auto -theft) a problem in your neighborhood? Answered: 2,094 Skipped: 307 Yes, major 6% problem Yes, mirror problem Not Much or No Problem 33 61% 0 10' 20 00 40 60 60' 70% 60 00 100% Q19: In 2016, were you or anyone in your household a victim of a crime in Rohnert Park? Answered:2,091 Skipped:310 No Yes, violent 1% crime Yes, property ,14% crime Yes, both 1% violent and... 84% 0% 10% 20% 30% 40% 80% 60% 70% 80% 90% 100% Q20: Please give your overall impression of the Rohnert Park Police. Answered: 2,067 Skipped: 334 VeryUrnewhat Favorable Somewhat 13% unfavorable Very 4% unfavorable 02% 0 10 20 00 40% 50 00 70 00 00 100% Q21: Have you interacted with the Rohnert Park Police in the last 12 months? Answered: 2,074 Skipped: 327 Yes 45% No 55% OCG 10 20 00 40 50 00 70% 00 90 100% Q22: In your most recent contact with Rohnert Park Police, how courteous and professional were the officers/staff? Answered: 2,060 Skipped: 341 Very Somewhat 23% k Not too much 7% Not at all 4% 66p'a 0% 10% 20% 30 40% 50% 60% 70 80 90% 100% Q23: Describe your rating of traffic (speed, red light, stop sign) enforcement in Rohnert Park. Answered: 2,069 Skipped: 332 Excellent or Good Fair 30% Poor � 14% 55% Q24: Please give your overall impression of the Rohnert Park Fire Service. Answered: 2,056 Skipped: 345 Wry Somewhat favorable Somewhat 4% unfavorable Very 2° unfavorable 94 0% 10% % M% 40% .50% 60% 70% % 90% 100% Q25: Have you interacted with the Rohnert Park Fire Service in the last 12 months? Answered: 2,055 Skipped: 346 Yes No 18% OCG 10 20 00 40 50 60% 70% 00 82% 90% 100% Q26: In your most recent contact with Rohnert Park Fire Service, how courteous and professional were the fire fighters? Answered: 2,050 Skipped: 351 Very Somewhat 12% Not too much 1% Not at all 1% 86% 0% 10 0% 30 40% 50% 130% 70 80 90% 100% Q29: In the last 3 months have you visited any Rohnert Park recreation centers? (Check all that apply.) Answered: 2,231 Skipped: 170 Yes, Community Center Yes, Senior9% Center 0 Yes, Burton 4% Center Yes, Callinan 19% Sports Center No �IN1 54% 0% 10% 20% 30 40% 80% 60% 70% 80% 90% 100% Q30: How would you rate your most recent visit to a recreation center? Answered: 2,219 Skipped: 182 Excellent or Good Fair 11% Poor 1% 884 0% 10% 20% 30% 40% 80% 80% 70% 80% 90% 100% Q31: In the last 12 months, have you visited a city park? Answered: 2,229 Skipped: 172 Yes, more than once 'des, once � 11% No 18% 72% 0% 10% 20% 30% 40% 80% 60% 70% 80% 90% 100% Q32: How would you rate your most recent visit to a city park? Answered: 2,221 Skipped: 180 Excellent or Good Fair 17° Poor +4% 794 0% 10% 20% 30% 40% 80% 60% 70% 80% 90% 100% Q33: In the last 12 months, have you attended a performance at the Spreckels Performing Arts Center? Answered: 2,223 Skipped: 178 YepMi 23 NO 77% 0 10 20 00 40 50 00 70 00 00 100% Q34: How would you rate your most recent visit to the Spreckels Performing Arts Center? Answered: 2,212 Skipped: 189 Excellent or Good Fair 5% Poor 1% 0% 10% 20% 30% 40% 80% 80% 70% 80% 90% 100% Q36: What, if any, cannabis/marijuana businesses would you like to see in Rohnert Park? (Check all that apply.) Answered: 2,180 Skipped: 221 Frothing, keep things as th... Dispensaries Deliveries 18% Commercial growing Extraction and12% manufacturing Residential 19% growing 35% 61% 0% 10% LV i4 30% YV N 50% 60% 70% 80% JV rY3 100% Q37: In the last 12 months, have you read the City of Rohnert Park Newsletter included with water bills? Answered: 2,195 Skipped: 206 Yes, regularly Yes, but not regularly 35% 36 No 2B% 0% 10 203 00% 40% 50 60% 70% 60 90% 100% Q38: In the last 12 months, have you visited the City of Rohnert Park website? Answered: 2,194 Skipped: 207 Yes No 38% 62% 0 10' 20% 00 40 50 00 70 00 90% 100% Q39: In the last 12 months, have you personally had contact with a City of Rohnert Park employee? Answered: 2,198 Skipped: 203 Yes 50% NO 1 50% 0 10% 0 00 40 50 !)0° 70 00 q0 100 Q40: Please rate your perception of the employee's responsiveness during your most recent interaction. Answered: 1,102 Excellent or Good Fair Poor M 5% 14% 0% 10% 20% 81% 30% 40% 50% 60% 70% 80% 90% 100% Q40: Please rate your perception of the employee's courteousness during your most recent interaction. Answered: 459 FA Excellent or Good Fair 10% 87 Poor 3% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q27: Please describe your overall satisfaction with your sewer service. Answered: 1,-126 Very or Somewhat satisfied Somewhat unsatisfied 3 9% 87% Very unsatisfied 4% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q27: Please describe your overall satisfaction with your water service. Answered: 1,061 Very or Somewhat satisfied Somewhat unsatisfied 15% 78% Very unsatisfied I 7% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q28: Please describe your overall satisfaction with your storm drain service. Answered: 1,097 Very or Somewhat satisfied Somewhat unsatisfied Very unsatisfied 81% 13% 0 6% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q28: Please describe your overall satisfaction with your garbage, recycling, and green waste collection service. Answered: 1,089 Very or Somewhat satisfied Somewhat unsatisfied 12% Very unsatisfied M 5% 84% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q41 If Rohnert Park could do one thing differently to improve, what would that be? Answered: 1,593 Potholes & Street Repair Traffic Signal Timing Create a Downtown Enforce Speeding/Traffic/Parking Park Maintenance/Improvements Deal with Undesireables More Police or More Patrols Housing: More/Affordable Stop Building Housing 36 Anti -Casino Crime Creeks 54 Police Operations/Conduct 53 Code Enforcement 49 State Farm Property 4 Quiet Zone -Train Horn 40 SSU Student Life 38 Reduce SSU Student Impacts -A 24 Transit Bike Pedestrian 35 Open Park Restrooms 35 86 78 78 M 70 1 65 61 0 bu 100 150 Number of Answers 151 200 250 \.I 1 T L-UUIM LL JF'tAKGK LAKU Date: f� �� Agenda Item #: Name' ;-A_ Address: - TQPIC: i - 1 Brief Summary of Comments: ►h If 01- CjL See Reverse �014NeRT AA�k MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, March 28, 2017 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California Item No. 7A1 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Mackenzie called the joint regular meeting to order at 5:00 pm, the notice for which being legally noticed on March 24, 2017. Present: Jake Mackenzie, Mayor Pam Stafford, Vice Mayor Amy O. Ahanotu, Councilmember Gina Belforte, Councilmember Joseph T. Callinan, Councilmember Absent: None. Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney Marchetta-Kenyon, Finance Director Howze, Development Services Director Pawson, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Human Resources Director Perrault, Senior Analyst Tacata, Planning Manager Beiswenger, Planner Tusinger, and Deputy City Clerk Saldanha. 2. PLEDGE OF ALLEGIANCE Led by Mayor Mackenzie. 3. PRESENTATIONS A. Mayor's Certificate of Recognition: Honoring Lorrie Abbott for Her 20 Years of Teaching Floral Design Through Community Center Classes Mayor Mackenzie read and presented the certificate of recognition to Lorne Abbott, who thanked Council for their support. 4. PUBLIC COMMENTS Pam Novelly expressed her concerns regarding Citadel Apartments and provided an update on the number of vacant units. City of Rohnert Park Joint Regular Meeting Minutes March 28, 2017 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 2 of 6 Rebekah Webster spoke on issues surrounding increased rent prices at Citadel apartments and lack of affordable housing in Rohnert Park. 5. CLOSED SESSION A. Mayor Mackenzie made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 5:12 p.m. in Conference Room 2A to Consider: 1. Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Darrin Jenkins, City Manager Employee Organizations: a. Service Employees' International Union (SEIU) b. Rohnert Park Employees' Association (RPEA) c. Rohnert Park Public Safety Officers' Association (RPPSOA) d. Rohnert Park Public Safety Managers' Association (RPPSMA) e. Management Unit f. Confidential Unit g. Unrepresented Employees B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 5:51 p.m. C. Report on Closed Session (Government Code § 54957.1) Mayor Mackenzie reported: no reportable action. 6. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, March 14, 2017 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated March 28, 2017 2. RPFA- Cash Report for Month Ending February 2017 3. Housing Successor Agency- Cash Report for Month Ending February 2017 4. Successor Agency- Cash Report for Month Ending February 2017 C. City Council Resolution for Adoption: 1. 2017-031 Authorizing the Finance Director to Increase Appropriations in the FY 2016-17 Budget by $225,000 from the State Asset Forfeiture Fund for the Purchase of Public Safety Equipment to Account for Developer Reimbursements 2. 2017-032 Approving the First Amendment to the 2014 Employment Agreement Between the City of Rohnert Park and Brian Masterson for Director of Public Safety Services 3. 2017-033 Approving the Second Amendment to the Employment Agreement Between the City of Rohnert Park and Don Schwartz for Assistant City Manager Services 4. 2017-034 Approving the Tentative Agreement on a Four Year Proposal with the Rohnert Park Public Safety Officers' Association (RPPSOA) 5. 2017-035 Approving and Adopting a Memorandum of Agreement with the Rohnert Park Public Safety Officers' Association (RPPSOA) for the Period of April 2, 2017 through June 30, 2021 City of Rohnert Park Joint Regular Meeting Minutes March 28, 2017 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 3 of 6 D. Ordinance for Adoption: 1. No. 905 An Ordinance of the City Council of the City of Rohnert Park, California, Amending Chapters 17.06. 100 "Permitted Uses" and 17.07.020 (E) And (Y) "Footnotes" of the Zoning Ordinance of the Municipal Code to Eliminate Various Storage Uses E. Consideration of Appointment to Fill Vacancy on the Local Agency Formation Commission (LAFCO) at the Special City Selection Committee Meeting April 13, 2017 F. Authorize the City's Representative to the Water Advisory Committee to Recommend Approval of the Sonoma County Water Agency's Proposed Fiscal Year 2017-18 Budget G. Approve a Letter to the Sonoma County Board of Supervisors on its Medical Cannabis Ordinances and Policies ACTION: Moved/seconded (Ahanotu/Stafford) to approve the Consent Calendar. Motion carried by the following unanimous 5-0 Roll Call Vote: AYES: Ahanotu, Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT: None. 7. FISCAL YEAR 2016-17 FINANCIAL MID -YEAR UPDATES A. FY 2016-17 Mid -Year Update Finance Director Howze presented the item. Recommended Action(s): Receive the FY 2016- 17 Mid -Year Financial Update Public Comment: None ACTION: By Consensus (none opposed), City Council received the update. B. FY 2016-17 Mid -Year Budget Amendments Finance Director Howze presented the item. Recommended Action(s): Authorize and approve the Director of Finance to increase appropriations for FY 2016-17 within various accounts as incorporated in Exhibit A of the proposed resolution. Finance Director Howze noted a correction in the presentation slides to reflect the amount of $8.6k instead of $86k for the Senior Center Bingo Program. Public Comment: None ACTION: Moved/seconded (Callinan/Stafford) to approve Resolution 2017- 036 Authorizing and Approving the Director of Finance to Increase Appropriation for FY 2016-17 within Various Accounts as Incorporated in Exhibit A of the resolution. Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None, ABSENT: None. City of Rohnert Park Joint Regular Meeting Minutes March 28, 2017 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 4 of 6 C. Casino Mitigation Program Budgets 2016-17 Mid -Year Update Senior Analyst Tacata presented the item. Recommended Action(s): Receive mid -year update on Casino Mitigation budgets. Public Comment: None. ACTION: By Consensus (none opposed), City Council received the update and directed staff to prepare a narrative regarding casino mitigation fund activities. 8. Discussion and Direction on Health Action Priorities Assistant City Manager Schwartz presented the item. Recommended Action(s): Staff recommends the following as the City's Health Action priorities: (a) ensuring access to health and human services, and (b) providing education through the schools in drug and alcohol prevention, gang prevention, and positive relationships to reduce substance abuse and violent crimes. These are recommended because they best fit cities' responsibilities and resources in addressing the topics identified by Health Action. Councilmember Ahanotu stepped away from the dais at 6:35 p.m. and returned at 6:36 p.m. Public Comment: None. ACTION: By Consensus (none opposed), City Council supported the Recommended Actions and directed staff to prepare a letter for the Mayor to send to Health Action Council. 9. PUBLIC HEARING (NO EARLIER THAN 6PM — (Noticed on 3/17/2017) INTRODUCTION OF ORDINANCE — An Ordinance of the City of Rohnert Park, California, Amending Title 17 of the Rohnert Park Municipal Code to Bring in to Conformance with State Law Regarding Accessory Dwelling Units Planning Manager Beiswenger and Planner Tusinger presented the item. Recommended Action(s): Conduct a public hearing and waive first reading and introduce ordinance to amend Chapters 17.07.020 (Footnotes), 17.04.030 (Definitions), 17.06.030 (Permitted Uses), 17.10.060 (Accessory Structures), and 17.16.040 (Parking Exemptions) of the Rohnert Park Zoning Ordinance. Mayor Mackenzie stepped away from dais 7:08 p.m. and Vice Mayor Stafford assumed the gavel. Mayor Mackenzie returned at 7:12 p.m. and reassumed the gavel. Hearing Opened 7:43 p.m. Public Comments: None. Hearing Closed 7:43 p.m. ACTION: Moved/seconded (Mackenzie/Stafford) to waive full reading and introduce Ordinance 906 an Ordinance of the City of Rohnert Park, California, City of Rohnert Park Joint Regular Meeting Minutes March 28, 2017 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 5 of 6 Amending Title 17 of the Rohnert Park Municipal Code to Bring in to Conformance with State Law Regarding Accessory Dwelling Units. Title read by Mayor Mackenzie. Motion carried by the following unanimous 5-0 Roll Call Vote: AYES: Ahanotu, Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT: None. 10. Authorizing the City Manager to Execute Assignment Assumption and Transfer Agreements Related to the Sonoma Mountain Village Development Agreement Item 10 was pulled from the Agenda and not heard. 11. COMMITTEE /LIAISON/ OTHER REPORTS A. Standing Committee Reports 1. Water/Wastewater Issues Committee (3/21) Mayor Mackenzie reported that the committee discussed the proposed budget for the Sonoma County Water Agency (SCWA) and recommended the Water Advisory Committee representative approve the proposed budget. B. Liaison Reports 1. Chamber of Commerce (Board of Directors) (3/21) Councilmember Stafford reported that a Business Showcase will be held on May 10, 2017 at the Callinan Sports Center. 2. Sonoma County Transportation Authority (SCTA)(3/27) Mayor Mackenzie reported on taxation measures regarding transportation and discussed proposals for raising bridge tolls across the Bay Area excluding the Golden Gate Bridge. C. Other Reports Proposed Santa Rosa Plain Groundwater Sustainabilitv Aaencv Update Development Services Director Pawson reported that the committee will finalize the proposed Joint Powers Agreement (JPA) in late April or early May in order for the Santa Rosa Plain Groundwater Sustainability Agency (GSA) Board of Directors to approve the final JPA in June. Mayor Mackenzie reported that Supervisor Zane and Supervisor Hopkins were appointed to the Santa Rosa Plain Groundwater Sustainability Agency and an advisory committee will be formed to address agricultural issues. Councilmember Belforte reported that the Golden Gate Transportation District will begin the suicide barrier project on April 13, 2017. Councilmember Belforte also reported on the Managed Lane Implantation Plan (MLIP) regarding the proposal for the use of High - Occupancy Vehicle (HOV) lanes and smart lights on major freeways in the Bay Area. Councilmember Belforte reported on SB35 and concerns from the legislative committee regarding cities' control over development projects. City of Rohnert Park Joint Regular Meeting Minutes March 28, 2017 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 6 of 6 12. COMMUNICATIONS Councilmember Belforte received notification that the men's locker rooms at Callinan Sports Center requires additional maintenance. Mayor Mackenzie also noted that the upright bicycle racks are out of order. 13. MATTERS FROM/FOR COUNCIL A. Council Reconsideration of Proposed FY2017-18 Budget Work Session Schedule ACTION: By Consensus (none opposed), City Council directed staff to hold the Budget Work Session on April 25, 2017 from 10:00 a.m. to 5:00 p.m. and May 2, 2017 from 11:00 a.m. to 5:00 p.m. Mayor Mackenzie reported on the Sister Cities Relations Committee Ceremony held on March 24, 2017 where two student ambassadors from Hashimoto, Japan were honored and shared stories from their hometown. 14. PUBLIC COMMENTS None. 15. ADJOURNMENT Mayor Mackenzie adjourned the joint regular meeting at 8:11 pm. Caitlin Saldanha, Deputy City Clerk City of Rohnert Park Jake Mackenzie, Mayor City of Rohnert Park CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE April 11, 2017 Check Numbers: 238334-238642 $875,083.03 Dated: March 18, 2017 -April 4, 2017 Total $875,083.03 Accounts Payable Checks for Approval User: mpadilla Printed: 4/4/2017 - 2:35 PM Check Check Date Fund Name Account Name Vendor Name Void Amount 238334 03/21/2017 General Fund Training & Travel - Police Joel Auerbach 180.00 Check Total: 180.00 238335 03/21/2017 ISF - Fleet Veh Repairs for Parks -Fleet Big O Tires 79.99 Check Total: 79.99 238336 03/21/2017 Water Utility Fund Contractual Svs - Water BRELJE & RACE CONSULTING 105.00 Check Total: 105.00 238337 03/21/2017 General Fund Spec Dept Exp - Streets Buckles -Smith Electric Co. 482.76 238337 03/21/2017 General Fund Spec Dept Exp - Streets Buckles -Smith Electric Co. 2.24 238337 03/21/2017 General Fund Sales Tax Payable Buckles -Smith Electric Co. -2.24 Check Total: 482.76 238338 03/21/2017 General Fund Spec Dept Exp - PW Castino Restaurant Equipment & Supply Inc 91.95 Check Total: 91.95 238339 03/21/2017 General Fund Spec Dept Exp - Streets City Electric Supply 436.50 Check Total: 436.50 238340 03/21/2017 ISF - Fleet Spec Dept Exp - Fleet Eureka Oxygen Co. 70.52 Check Total: 70.52 238341 03/21/2017 General Fund Spec Dept Exp - Streets Fastenal -8.24 238341 03/21/2017 General Fund Spec Dept Exp - Parks Fastenal 116.22 238341 03/21/2017 ISF - Fleet Spec Dept Exp - Fleet Fastenal 116.22 238341 03/21/2017 Water Utility Fund Spec Dept Exp - Water Fastenal 116.22 238341 03/21/2017 Sewer Utility Fund Spec Dept Exp -Sewer Fastenal 116.25 238341 03/21/2017 ISF - Fleet Spec Dept Exp - Fleet Fastenal 348.22 238341 03/21/2017 General Fund Spec Dept Exp - Parks Fastenal 348.23 238341 03/21/2017 General Fund Spec Dept Exp - Streets Fastenal 188.79 238341 03/21/2017 Water Utility Fund Spec Dept Exp - Water Fastenal 188.79 238341 03/21/2017 Sewer Utility Fund Spec Dept Exp -Sewer Fastenal 188.79 Page 1 of 38 Check Check Date Fund Name Account Name Vendor Name 238341 03/21/2017 General Fund Spec Dept Exp - Parks Fastenal General Fund Sales Tax Payable 238343 03/21/2017 Check Total: 238342 03/21/2017 General Fund Unleaded Fuel Inventory Flyers Energy 238342 03/21/2017 General Fund Unleaded Fuel Inventory Flyers Energy 238342 03/21/2017 General Fund Unleaded Fuel Inventory Flyers Energy 238342 03/21/2017 General Fund Diesel Fuel Inventory Flyers Energy 238342 03/21/2017 General Fund Unleaded Fuel Inventory Flyers Energy 238343 03/21/2017 General Fund Spec Dept Exp - Parks 238343 03/21/2017 General Fund Spec Dept Exp - Parks 238343 03/21/2017 General Fund Sales Tax Payable 238343 03/21/2017 General Fund Spec Dept Exp - Parks 238343 03/21/2017 General Fund Spec Dept Exp - Parks 238343 03/21/2017 General Fund Sales Tax Payable 238343 03/21/2017 General Fund Spec Dept Exp - Parks 238343 03/21/2017 General Fund Spec Dept Exp - Parks 238343 03/21/2017 General Fund Sales Tax Payable 238343 03/21/2017 General Fund Office Supplies - Parks 238343 03/21/2017 General Fund Office Supplies - Parks 238343 03/21/2017 General Fund Sales Tax Payable 238344 03/21/2017 ISF - Fleet Veh Rep NonDeptmtl - Fleet Check Total: Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Check Total: GCR Tires & Service 238345 03/21/2017 General Fund Spec Dept Exp - Streets Grainger Inc. 238345 03/21/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 238345 03/21/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 238345 03/21/2017 Sewer Utility Fund Repairs & Maint Routine -Sewer Grainger Inc. 238345 03/21/2017 Sewer Utility Fund Repairs & Maint Routine -Sewer Grainger Inc. 238345 03/21/2017 Sewer Utility Fund Repairs & Maint Routine -Sewer Grainger Inc. 238345 03/21/2017 Sewer Utility Fund Repairs & Maint Routine -Sewer Grainger Inc. 238346 03/21/2017 General Fund Softwr License & Maint-NonDept Granicus, Inc. 238347 03/21/2017 ISF - Fleet Veh Repairs for Police -Fleet Hansel Ford 238347 03/21/2017 ISF - Fleet Veh Repairs for Police -Fleet Hansel Ford 238347 03/21/2017 ISF - Fleet Veh Repairs for Police -Fleet Hansel Ford Page 2 of 38 Check Total: Check Total: Check Total: Void Amount 188.79 1,908.28 1,088.95 930.61 821.03 750.08 930.61 4,521.28 914.68 4.24 -4.24 128.30 0.60 -0.60 141.09 0.65 -0.65 119.23 0.56 -0.56 1,303.30 139.65 139.65 40.46 124.89 102.52 428.16 329.23 52.38 234.68 1,312.32 1,125.00 1,125.00 353.30 353.30 312.57 Check Check Date Fund Name Account Name Vendor Name 238347 03/21/2017 ISF - Fleet Veh Repairs for Police -Fleet Hansel Ford 238347 03/21/2017 ISF - Fleet Veh Repairs for Police -Fleet Hansel Ford 238347 03/21/2017 ISF - Fleet Veh Rep NonDeptmtl - Fleet Hansel Ford 238347 03/21/2017 ISF - Fleet Veh Rep NonDeptmtl - Fleet Hansel Ford 03/21/2017 General Fund Developer Refundable Deposits 238354 Check Total: 238348 03/21/2017 General Fund POST Training & Travel -Police Hilton Garden Inn Monterey Check Total: 238349 03/21/2017 General Fund Tree Removal In -Lieu Fee Dep Horizon 238349 03/21/2017 General Fund Tree In Lieu Revenue - Parks Horizon 238349 03/21/2017 General Fund Spec Dept Exp - Parks Horizon 238349 03/21/2017 General Fund Spec Dept Exp - Parks Horizon 238349 03/21/2017 General Fund Sales Tax Payable Horizon 03/21/2017 General Fund Developer Refundable Deposits 238354 Check Total: 238350 03/21/2017 General Fund POST Training & Travel -Police CASEY THOMPSON 238351 03/21/2017 General Fund 238352 03/21/2017 General Fund 238353 03/21/2017 Sewer Utility Fund 238353 03/21/2017 Water Utility Fund 238353 03/21/2017 General Fund 238353 03/21/2017 Capital Projects Fund 238353 03/21/2017 General Fund Contract Svcs - Police Spec Dept Exp - RPCC Contractual Svs -Sewer Contractual Svs - Water Contract Svcs - FIN TR -97 2017-18 Var Street Maint Contract Svcs - DS 238354 03/21/2017 General Fund Legal Svcs - Legal 238354 03/21/2017 Rent Appeals Board Legal Svcs - RAB/Non-Petition 238354 03/21/2017 Capital Projects Fund Sonoma Mtn Village Project 238354 03/21/2017 Capital Projects Fund Southeast Dist. Specific Plan 238354 03/21/2017 Capital Projects Fund University Dist. Specific Plan 238354 03/21/2017 Water Utility Fund Legal Svcs - Water 238354 03/21/2017 General Fund Developer Refundable Deposits 238354 03/21/2017 General Fund 2297 Revenue - DS 238354 03/21/2017 General Fund 2297 Expenses - DS 238354 03/21/2017 General Fund Developer Refundable Deposits Page 3 of 38 Check Total: American Medical Response Inc Check Total: Associated Services Check Total: BOLT STAFFING SERVICE INC. BOLT STAFFING SERVICE INC. BOLT STAFFING SERVICE INC. BOLT STAFFING SERVICE INC. BOLT STAFFING SERVICE INC. Check Total: Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Void Amount 22.85 75.84 -37.98 -108.50 971.38 783.75 783.75 116.65 -116.65 116.65 0.54 -0.54 116.65 320.00 320.00 600.00 600.00 8.00 8.00 560.44 560.44 1,090.99 59.78 1,135.82 3,407.47 1,976.00 1,746.68 11,997.96 585.00 3,372.20 1,131.52 4,108.59 -4,108.59 4,108.59 780.00 Check Check Date Fund Name Account Name Vendor Name Void Amount 238354 03/21/2017 General Fund 2297 Expenses - DS Burke, Williams & Sorensen, LLP 780.00 238354 03/21/2017 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -780.00 238354 03/21/2017 Capital Projects Fund Southeast Dist. Specific Plan Burke, Williams & Sorensen, LLP 525.20 238354 03/21/2017 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 3,197.48 238354 03/21/2017 General Fund 2297 Expenses - DS Burke, Williams & Sorensen, LLP 3,197.48 238354 03/21/2017 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -3,197.48 238354 03/21/2017 General Fund Contract Svcs - DS Burke, Williams & Sorensen, LLP 4,579.64 238354 03/21/2017 Rent Appeals Board Legal Svcs - RAB/Non-Petition Burke, Williams & Sorensen, LLP 1,028.08 238354 03/21/2017 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 273.00 238354 03/21/2017 General Fund 2297 Expenses - DS Burke, Williams & Sorensen, LLP 273.00 238354 03/21/2017 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -273.00 Check Total: 35,301.35 238355 03/21/2017 General Fund Concession Purchases - PAC CAPITAL ONE COMMERCIAL 1,231.94 Check Total: 1,231.94 238356 03/21/2017 General Fund Repairs & Maint Routine - SpC ClubCare,Inc. 90.45 238356 03/21/2017 General Fund Repairs & Maint Routine - SpC ClubCare,Inc. 0.36 238356 03/21/2017 General Fund Sales Tax Payable ClubCare,Inc. -0.36 Check Total: 90.45 238357 03/21/2017 General Fund Repairs & Maint Routine -M Pool Commercial Pool Systems Inc. 177.25 238357 03/21/2017 General Fund Repairs & Maint Routine -H Pool Commercial Pool Systems Inc. 65.52 Check Total: 242.77 238358 03/21/2017 General Fund Contract Svcs - NonDept COMMUNICATION LEASING 97.48 Check Total: 97.48 238359 03/21/2017 Sewer Utility Fund Printing Services County Of Sonoma Information Systems Departme 1,198.75 238359 03/21/2017 Water Utility Fund Printing - Water County Of Sonoma Information Systems Departme 1,198.75 238359 03/21/2017 General Fund Printing Services - Finance County Of Sonoma Information Systems Departme 83.48 Check Total: 2,480.98 238360 03/21/2017 General Fund Developer Refundable Deposits Dudek 4,093.75 238360 03/21/2017 General Fund 2297 Revenue - DS Dudek -4,093.75 238360 03/21/2017 General Fund 2297 Expenses - DS Dudek 4,093.75 238360 03/21/2017 Capital Projects Fund University Dist. Specific Plan Dudek 956.25 238360 03/21/2017 General Fund Developer Refundable Deposits Dudek 5,638.75 238360 03/21/2017 General Fund 2297 Revenue - DS Dudek -5,638.75 238360 03/21/2017 General Fund 2297 Expenses - DS Dudek 5,638.75 238360 03/21/2017 General Fund Developer Refundable Deposits Dudek 5,971.25 238360 03/21/2017 General Fund 2297 Revenue - DS Dudek -5,971.25 Page 4 of 38 Check Check Date Fund Name Account Name Vendor Name Void Amount 238360 03/21/2017 General Fund 2297 Expenses - DS Dudek 5,971.25 238360 03/21/2017 General Fund Developer Refundable Deposits Dudek 1,576.25 238360 03/21/2017 General Fund 2297 Revenue - DS Dudek -1,576.25 238360 03/21/2017 General Fund 2297 Expenses - DS Dudek 1,576.25 238360 03/21/2017 General Fund Developer Refundable Deposits Dudek 2,671.25 238360 03/21/2017 General Fund 2297 Expenses - DS Dudek 2,671.25 238360 03/21/2017 General Fund 2297 Revenue - DS Dudek -2,671.25 238363 03/21/2017 General Fund Repairs & Maint Routine-PSMain Check Total: 20,907.50 238361 03/21/2017 General Fund Spec Dept Exp - Parks Fastenal 8.70 238361 03/21/2017 Water Utility Fund Spec Dept Exp - Water Fastenal 58.76 238361 03/21/2017 ISF - Fleet Spec Dept Exp - Fleet Fastenal 58.76 238361 03/21/2017 Sewer Utility Fund Spec Dept Exp -Sewer Fastenal 58.79 238361 03/21/2017 General Fund Spec Dept Exp - Parks Fastenal 58.76 Check Total: 243.77 238362 03/21/2017 General Fund Unleaded Fuel Inventory Flyers Energy 1,163.27 Check Total: 1,163.27 238363 03/21/2017 General Fund Spec Dept Exp - Parks Grainger Inc. 27.54 238363 03/21/2017 General Fund Spec Dept Exp - Parks Grainger Inc. 314.43 238363 03/21/2017 Water Utility Fund Small Tools - Water Grainger Inc. 71.72 238363 03/21/2017 General Fund Repairs & Maint Routine -H Pool Grainger Inc. 25.07 238363 03/21/2017 General Fund Repairs & Maint Routine - CH Grainger Inc. 26.65 238363 03/21/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 149.87 238363 03/21/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 17.37 238363 03/21/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 124.89 238363 03/21/2017 Water Utility Fund Equipment < $5K - Water Grainger Inc. 699.53 238363 03/21/2017 General Fund Spec Dept Exp - Parks Grainger Inc. 107.67 238363 03/21/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 467.28 238363 03/21/2017 General Fund Spec Dept Exp - Parks Grainger Inc. 152.27 238363 03/21/2017 Sewer Utility Fund Spec Dept Exp -Sewer Grainger Inc. 152.27 238363 03/21/2017 Water Utility Fund Spec Dept Exp - Water Grainger Inc. 152.27 238363 03/21/2017 ISE - Fleet Spec Dept Exp - Fleet Grainger Inc. 152.29 Check Total: 2,641.12 238364 03/21/2017 General Fund Clinic expens NOT Sp&NtrElgble Henry Schein Animal Health 83.48 238364 03/21/2017 General Fund Clinic expens NOT Sp&NtrElgble Henry Schein Animal Health 188.79 238364 03/21/2017 General Fund Clinic expens NOT Sp&NtrElgble Henry Schein Animal Health 38.28 238364 03/21/2017 General Fund Clinic expens NOT Sp&NtrElgble Henry Schein Animal Health 432.71 238364 03/21/2017 General Fund Clinic expens NOT Sp&NtrElgble Henry Schein Animal Health 66.78 Page 5 of 38 Check Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 810.04 238365 03/21/2017 General Fund Contract Svcs - SpC The Hitmen Termite & Pest Control 80.00 Check Total: 80.00 238366 03/21/2017 Sewer Utility Fund Uniforms & Laundry Svcs -Sewer Innovative Screen Printing 358.05 Check Total: 358.05 238367 03/21/2017 General Fund Repairs & Maint Routine-Librar Leo's Roofing, Inc. 862.00 238367 03/21/2017 Golf Course Enterprise Fund Contract Services -Golf Course Leo's Roofing, Inc. 781.50 Check Total: 1,643.50 238368 03/21/2017 Sewer Utility Fund Contractual Svs -Sewer Northgate Company Inc. 145.00 Check Total: 145.00 238369 03/21/2017 General Fund Spec Dept Exp - Parks Park Avenue Turf Inc. 269.57 238369 03/21/2017 General Fund Spec Dept Exp - Parks Park Avenue Turf Inc. 1.25 238369 03/21/2017 General Fund Sales Tax Payable Park Avenue Turf Inc. -1.25 Check Total: 269.57 238370 03/21/2017 Water Utility Fund SystemRepair - Water Shamrock Materials 912.87 238370 03/21/2017 Water Utility Fund SystemRepair - Water Shamrock Materials 4.23 238370 03/21/2017 General Fund Sales Tax Payable Shamrock Materials -4.23 238370 03/21/2017 General Fund Repairs & Maint Routine -BARC Shamrock Materials 335.72 238370 03/21/2017 General Fund Repairs & Maint Routine -BARC Shamrock Materials 1.54 238370 03/21/2017 General Fund Sales Tax Payable Shamrock Materials -1.54 Check Total: 1,248.59 238371 03/21/2017 General Fund Self Insured Losses -Parks Sherwin Williams 71.73 Check Total: 71.73 238372 03/21/2017 General Fund Spec Dept Exp - Streets Syar Industries Inc. 162.06 238372 03/21/2017 General Fund Spec Dept Exp - Streets Syar Industries Inc. 0.76 238372 03/21/2017 General Fund Sales Tax Payable Syar Industries Inc. -0.76 238372 03/21/2017 Water Utility Fund SystemRepair - Water Syar Industries Inc. 108.70 238372 03/21/2017 Water Utility Fund SystemRepair - Water Syar Industries Inc. 0.51 238372 03/21/2017 General Fund Sales Tax Payable Syar Industries Inc. -0.51 Check Total: 270.76 238373 03/21/2017 General Fund Spec Dept Exp - Parks Wheeler Zamaroni 100.91 Page 6 of 38 Check Check Date Fund Name Account Name 238374 03/21/2017 General Fund Repairs & Maint Routine-ASBIdg 238375 03/21/2017 General Fund 2297 Revenue - DS 238375 03/21/2017 General Fund Developer Refundable Deposits 238375 03/21/2017 General Fund Legal Svcs - Legal 238375 03/21/2017 General Fund 2297 Expenses - DS 238376 03/21/2017 ISF - Fleet Veh Repairs for Fire -Fleet 238377 03/21/2017 Capital Projects Fund PR -92 Park Restrooms 238378 03/21/2017 Rent Appeals Board Contract Svcs - RAB 238379 03/21/2017 Water Utility Fund PG&E - Water 238380 03/21/2017 General Fund Bldg Permit Fees - DS 238380 03/21/2017 Buildg Standard Sp Rev SB 1473 Bldg Stnds/SB1473 Payable 238380 03/21/2017 General Fund Business License Rev - FIN 238380 03/21/2017 CDA $1 per Bus Lic CDA/SB1186 Payable 238381 03/21/2017 ISF - Fleet Haz Materials - Fleet 238381 03/21/2017 ISF - Fleet Uniforms & Laundry Svcs -Fleet 238381 03/21/2017 ISF - Fleet Uniforms & Laundry Svcs -Fleet 238381 03/21/2017 General Fund Contract Svcs - PW 238381 03/21/2017 Sewer Utility Fund Contractual Svs -Sewer 238381 03/21/2017 Water Utility Fund Contractual Svs - Water 238381 03/21/2017 General Fund Contract Svcs - Streets 238381 03/21/2017 Wilfred Widening Maintenc JEPA Contractual Svcs Wilfred JEPA 238381 03/21/2017 General Fund Contract Svcs - Parks 238382 03/21/2017 ISF - Fleet Veh Repairs for PW -Fleet Page 7 of 38 Vendor Name Check Total: ABM Janitorial North Calif -LA Check Total: Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Check Total: Burton's Fire, Inc. Check Total: Carr's Construction Services Inc Check Total: Language People,Inc. Check Total: Pacific Gas & Electric Check Total: American Canyon Builders Inc American Canyon Builders Inc American Canyon Builders Inc American Canyon Builders Inc Check Total: Aramark Aramark Aramark Aramark Aramark Aramark Aramark Aramark Aramark Art's Towing Check Total: Void Amount 100.91 561.00 561.00 -291.27 291.27 23,961.43 291.27 24,252.70 6,106.34 6,106.34 2,746.93 2,746.93 205.88 205.88 1.316.99 1.316.99 777.00 2.00 100.00 2.00 881.00 272.05 27.32 27.32 45.05 33.48 37.80 19.18 8.63 56.74 527.57 95.00 Check Check Date Fund Name 238383 03/21/2017 ISF - Fleet 238384 03/21/2017 Refuse Road Impact Fee 238385 03/21/2017 General Fund Account Name Veh Rep NonDeptmtl - Fleet Contract Svcs - Ref Rd Imp A/R - Retiree Medical 238386 03/21/2017 Capital Projects Fund PR -70 Comm Ctr Roof Replacment 238386 03/21/2017 Capital Projects Fund Sr Center Roof Replacement 238387 03/21/2017 General Fund Telephone & Internet - CH 238387 03/21/2017 General Fund Telephone & Internet- PS Main 238387 03/21/2017 General Fund Telephone & Internet- PS Main 238387 03/21/2017 General Fund Telephone & Internet- AS Bldg 238387 03/21/2017 General Fund Telephone & Internet- H Pool 238387 03/21/2017 General Fund Telephone & Internet- B Pool 238387 03/21/2017 General Fund Telephone & Internet- M Pool 238387 03/21/2017 ISF - Information Technology Telephone & Intnemet- IT 238387 03/21/2017 General Fund Telephone& Internet - PW 238387 03/21/2017 General Fund Telephone & Internet- PS Main 238387 03/21/2017 General Fund Telephone & Internet- RPCC 238387 03/21/2017 General Fund Telephone & Internet - CH 238387 03/21/2017 General Fund Telephone& Internet - PW 238387 03/21/2017 General Fund Telephone & Internet- PS Main 238387 03/21/2017 General Fund Telephone & Internet - CH 238387 03/21/2017 General Fund Telephone & Internet - CH 238387 03/21/2017 General Fund Telephone & Internet - CH 238387 03/21/2017 General Fund Telephone& Internt - PS Bldg -N 238387 03/21/2017 Sewer Utility Fund Telephone & Internet - Sewer 238387 03/21/2017 General Fund Telephone& Internet - PW 238387 03/21/2017 ISF - Information Technology Telephone & Intnernet- IT 238387 03/21/2017 General Fund Telephone & Internet- PS Main 238387 03/21/2017 General Fund Telephone & Internet- PAC 238387 03/21/2017 General Fund Telephone& Internet - SpC 238387 03/21/2017 General Fund Telephone & Internet- AS Bldg 238387 03/21/2017 General Fund Telephone& Interne - PS Bldg -S Page 8 of 38 Vendor Name Check Total: Automotive Equipment Check Total: Metropolitan Transportation Commission Check Total: Strata ap Inc. Strata ap Inc. AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T Check Total: Check Total: Void Amount 95.00 250.00 250.00 6,000.00 6,000.00 151.09 151.09 404.00 1,020.00 1,424.00 1,260.69 192.24 72.02 25.91 72.10 72.09 72.09 148.47 105.29 2,136.36 100.80 278.87 123.02 127.88 267.58 397.69 674.70 182.33 463.61 23.53 37.36 10.41 19.71 81.98 38.37 26.52 Check Check Date Fund Name Account Name 238388 03/21/2017 General Fund Telephone& Internet - SpC 238388 03/21/2017 General Fund Telephone & Internet- B Pool 238388 03/21/2017 ISF - Information Technology Telephone & Intnemet- IT 238389 03/21/2017 Casino Public Service PG&E - Casino Supplemental 238389 03/21/2017 General Fund PG&E - Streets 238389 03/21/2017 Casino Public Service PG&E - Casino Supplemental 238389 03/21/2017 Water Utility Fund Telephone & Internet- Water 238393 03/24/2017 General Fund Training & Travel - Police 238394 03/24/2017 General Fund Developer Refundable Deposits 238395 03/24/2017 General Fund Contract Svcs - RPCC 238396 03/24/2017 General Fund Training & Travel - Police 238397 03/24/2017 General Fund Contract Svcs - RPCC 238398 03/24/2017 Per Acre Development Fee Fund Per Acre Devel Fees 238399 03/24/2017 General Fund Training & Travel - Police 238400 03/24/2017 General Fund Productions - Production 238401 03/24/2017 General Fund EAP Expense - NonDept 238401 03/24/2017 General Fund EAP - Retiree Med 238402 03/24/2017 General Fund Developer Refundable Deposits Page 9 of 38 Vendor Name Void Amount Check Total: 7,011.62 Comcast 43.36 Comcast 151.12 Comcast 245.12 Check Total: 439.60 Pacific Gas & Electric 109.22 Pacific Gas & Electric 61.86 Pacific Gas & Electric 60.61 Pacific Gas & Electric 337.32 Check Total: 569.01 Natalie Alves 136.11 Check Total: 136.11 Amy's Kitchen Inc. 3,364.75 Check Total: 3,364.75 Sherry Blanchard 947.70 Check Total: 947.70 KIM CATES 68.76 Check Total: 68.76 Jason Hader 325.00 Check Total: 325.00 John Hicks 3,011.55 Check Total: 3,011.55 JENNIFER JOHNSON 147.55 Check Total: 147.55 Elizabeth Louise Martin 550.00 Check Total: 550.00 Redwood Empire Municipal Insurance Fund 514.08 Redwood Empire Municipal Insurance Fund 51.68 Check Total: 565.76 Nancy Vidrio 840.21 0.00 Check Check Date Fund Name Account Name 238403 03/24/2017 ISF - Information Technology Spec Dept Exp - IT 238403 03/24/2017 ISF - Information Technology Office Equip - IT 238403 03/24/2017 ISF - Information Technology Office Equip - IT 238403 03/24/2017 ISF - Information Technology Spec Dept Exp - IT 238403 03/24/2017 ISF - Information Technology Spec Dept Exp - IT 238403 03/24/2017 ISF - Information Technology Spec Dept Exp - IT 238403 03/24/2017 ISF - Information Technology Spec Dept Exp - IT 238403 03/24/2017 ISF - Information Technology Telephone & Intnernet- IT 238403 03/24/2017 ISF - Information Technology Spec Dept Exp - IT 238404 03/24/2017 General Fund Training & Travel - Police 238405 03/24/2017 General Fund POST Training & Travel -Police 238406 03/24/2017 General Fund 238407 03/24/2017 General Fund 238408 03/24/2017 General Fund 238409 03/24/2017 General Fund 238410 03/24/2017 General Fund 238410 03/24/2017 General Fund 238411 03/24/2017 General Fund 238412 03/24/2017 General Fund Training & Travel - Police Meetings & Travel - DS Training & Travel - Police Training & Travel - Police Training & Travel - Police Training & Travel - Police Training & Travel - Police Training & Travel - Police Page 10 of 38 Vendor Name Check Total: US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank Check Total: American River College Check Total: KEITH ASTLEY Rick Bates Check Total: Check Total: Jay Bradford Check Total: JIM CATES Check Total: Double Tree by Hilton Hotel Pleasanton at the Clul Check Total: Hampton Inn & Suites Sacramento -Cal Expo Hampton Inn & Suites Sacramento -Cal Expo Check Total: Hampton Inn & Suites San Luis Obispo Check Total: Hyatt Regency Orange County Void Amount 0.00 101.88 822.92 731.22 26.56 124.07 23.85 145.31 995.00 11.54 2,982.35 206.00 206.00 150.00 150.00 640.00 640.00 50.00 50.00 266.00 266.00 352.40 352.40 1,532.72 1,662.10 3,194.82 408.81 408.81 924.55 Check Check Date Fund Name Account Name Vendor Name Check Total: 238413 03/24/2017 General Fund Training & Travel - Police Aaron Johnson Check Total: 238414 03/24/2017 General Fund Training & Travel - Police JON KEMPF Check Total: 238415 03/24/2017 General Fund POST Training & Travel -Police Brett Layn Check Total: 238416 03/24/2017 General Fund POST Training & Travel -Police SpringHill Suites Napa Valley Check Total: 238417 03/24/2017 General Fund Training & Travel - Police David Wattson Check Total: 238418 03/24/2017 ISF - Information Technology Telephone & Intnemet- IT AT&T Check Total: 238419 03/24/2017 General Fund Telephone& Internt - PS Bldg-N AT&T 238419 03/24/2017 ISF - Information Technology Telephone & Intnemet- IT AT&T 238419 03/24/2017 ISF - Information Technology Telephone & Intnemet- IT AT&T Check Total: 238420 03/24/2017 General Fund Telephone& Internt - PS Bldg-N Comcast 238420 03/24/2017 General Fund Telephone& Internt - PS Bldg-N Comcast 238420 03/24/2017 General Fund Telephone & Internet - CH Comcast 238420 03/24/2017 General Fund Telephone& Internet - PW Comcast Check Total: 238421 03/24/2017 General Fund Softwr License & Maint-NonDept Granicus, Inc. 238421 03/24/2017 General Fund Softwr License & Maint-NonDept Granicus, Inc. Check Total: 238422 03/24/2017 General Fund Advertising - Productions Ad Vantage Marketing 238422 03/24/2017 General Fund Postage & Shipping -Production Ad Vantage Marketing Check Total: 238423 03/24/2017 General Fund Repairs & Maint Routine-ASBIdg Aramark Page 11 of 38 Void Amount 924.55 260.00 260.00 140.00 140.00 156.00 156.00 490.25 490.25 640.00 640.00 2,674.50 2,674.50 37.41 818.94 522.50 1,378.85 17.67 4.33 45.12 26.89 94.01 700.00 100.00 800.00 545.46 1,305.61 1,851.07 150.21 Check Check Date Fund Name Account Name Vendor Name Check Total: 238424 03/24/2017 General Fund Spec Dept Exp - Streets The Barricade Company 238424 03/24/2017 General Fund Spec Dept Exp - Streets The Barricade Company 238424 03/24/2017 General Fund Sales Tax Payable The Barricade Company 238424 03/24/2017 General Fund Spec Dept Exp - Streets The Barricade Company 238424 03/24/2017 General Fund Spec Dept Exp - Streets The Barricade Company 238424 03/24/2017 General Fund Sales Tax Payable The Barricade Company 238424 03/24/2017 General Fund Repairs & Maint Routine - CHA The Barricade Company 238424 03/24/2017 General Fund Repairs & Maint Routine - CHA The Barricade Company 238424 03/24/2017 General Fund Sales Tax Payable The Barricade Company 238424 03/24/2017 Water Utility Fund Equipment Rental - Water The Barricade Company 238424 03/24/2017 General Fund Spec Dept Exp - Parks The Barricade Company Check Total: 238425 03/24/2017 General Fund Contract Svcs - DS Code Source 238425 03/24/2017 General Fund Contract Svcs - DS Code Source 238425 03/24/2017 General Fund Contract Svcs - DS Code Source 238425 03/24/2017 General Fund Contract Svcs - DS Code Source Check Total: 238426 03/24/2017 General Fund Cyber Ins & Sfty Training-NonD Consumerinfo.com Check Total 238427 03/24/2017 Sewer Utility Fund Contractual Svs -Sewer Durling Concrete Sawing Check Total: 238428 03/24/2017 General Fund Advertising - Productions Electric Crayon Inc 238428 03/24/2017 General Fund Advertising - Productions Electric Crayon Inc Check Total: 238429 03/24/2017 General Fund Recruitment - DS Occupational Health Centers of California 238429 03/24/2017 Sewer Utility Fund License Permit & Fees - Sewer Occupational Health Centers of California Check Total.- otal:238430 238430 03/24/2017 ISF - Fleet Veh Repairs for Water -Fleet Peterson Trucks, Inc. 238430 03/24/2017 ISF - Fleet Veh Repairs for Parks -Fleet Peterson Trucks, Inc. Check Total. 238431 03/24/2017 General Fund 2297 Expenses - DS Laurel Scarioni 238431 03/24/2017 General Fund 2297 Expenses - DS Laurel Scarioni Page 12 of 38 Void Amount 150.21 144.20 0.67 -0.67 248.40 1.15 -1.15 34.45 0.16 -0.16 341.25 -86.18 682.12 6.23 0.00 5,240.00 950.00 4,075.73 16,495.73 543.66 543.66 326.00 326.00 148.65 390.60 539.25 83.50 83.50 167.00 942.29 -329.25 613.04 95.00 95.00 Check Check Date Fund Name 238432 03/24/2017 General Fund 238432 03/24/2017 General Fund 238432 03/24/2017 General Fund 238432 03/24/2017 General Fund 238432 03/24/2017 General Fund 238432 03/24/2017 General Fund 238433 03/24/2017 Water Utility Fund 238434 03/24/2017 General Fund 238434 03/24/2017 General Fund 238434 03/24/2017 General Fund 238435 03/24/2017 Water Utility Fund 238436 03/24/2017 ISF - Fleet 238437 03/24/2017 Water Utility Fund 238439 03/24/2017 Sewer Utility Fund 238440 03/24/2017 General Fund 238440 03/24/2017 General Fund 238440 03/24/2017 General Fund 238441 03/24/2017 General Fund 238441 03/24/2017 General Fund 238442 03/24/2017 General Fund Account Name Vendor Name Check Total: Repairs & Maint Routine-PSMain CA Department of Justice Recruitment - SpC CA Department of Justice Recruitment - RPCC CA Department of Justice Recruitment - Police CA Department of Justice Recruitment - DS CA Department of Justice Recruitment - Parks CA Department of Justice Check Total: Contractual Svs - Water SyCal Engineering, Inc. Check Total: Advertising - DS The Community Voice Advertising - NonDept The Community Voice Advertising - NonDept The Community Voice Check Total: Contractual Svs - Water WaterNet Survey Check Total: Small 'Tools - Fleet West County Tool & Equipment Check Total: Equipment < $5K - Water Applied Technology Group Check Total: Equip Lease - Sewer Eureka Oxygen Co. Check Total: Recruitment - Police Michael T. Hardin Investigations Recruitment - Police Michael T. Hardin Investigations Recruitment - Police Michael T. Hardin Investigations Check Total: Rp Community - RPCC HUB International Rec L1 Liability Ins Clearing HUB International Check Total: Contract Svcs - CH InfoStor Page 13 of 38 Check Total: Void Amount 190.00 64.00 32.00 32.00 64.00 64.00 96.00 352.00 225.00 225.00 168.00 168.00 180.00 516.00 22,895.00 22,895.00 201.03 201.03 4,882.50 4,882.50 99.08 99.08 300.00 300.00 900.00 1,500.00 -131.48 625.00 493.52 70.00 70.00 Check Check Date Fund Name Account Name Vendor Name 238443 03/24/2017 Sewer Utility Fund Equipment < $5K - Sewer JACOBSON FENCE CO. INC. Check Total: 238444 03/24/2017 General Fund Productions - Production Pamela Johnson Check Total: 238445 03/24/2017 General Fund Training & Travel - Police Nick La Velle Check Total: 238446 03/24/2017 General Fund Contract Svcs - FIN MACIAS GINI & O'CONNELL LLP 238446 03/24/2017 General Fund Contract Svcs - FIN MACIAS GINI & O'CONNELL LLP Check Total: 238447 03/24/2017 General Fund Contract Svcs - NonDept MuniServices LLC Check Total: 238448 03/24/2017 General Fund Office Supplies - DS National Document Solutions, LLC Check Total: 238449 03/24/2017 General Fund Contract Class - RPCC Next Act Senior Theater Check Total: 238450 03/24/2017 General Fund Recruitment - Parks Occupational Health Centers of California Check Total: 238451 03/24/2017 General Fund Office Supplies - CH Office Depot 238451 03/24/2017 General Fund Office Supplies - PAC Office Depot 238451 03/24/2017 General Fund Office Supplies - CH Office Depot 238451 03/24/2017 General Fund Office Supplies - DS Office Depot 238451 03/24/2017 General Fund Office Supplies - Fire Office Depot 238451 03/24/2017 General Fund Office Supplies - AS Office Depot 238451 03/24/2017 General Fund Office Supplies - Police Office Depot 238451 03/24/2017 General Fund Office Supplies - CH Office Depot Check Total: 238452 03/24/2017 General Fund Spec Dept Exp - Storm Drains Reliable Hardware & Steel Co. Check Total: 238453 03/24/2017 General Fund Uniforms & Laundry Svcs -Parks Santa Rosa Shoes Inc 238453 03/24/2017 General Fund Uniforms & Laundry Svcs -Parks Santa Rosa Shoes Inc Page 14 of 38 Void Amount 618.00 618.00 500.00 500.00 1,000.00 1,000.00 3,500.00 945.00 4,445.00 500.00 500.00 70.36 70.36 180.00 180.00 155.00 155.00 92.76 148.65 488.18 58.18 41.88 79.54 1,055.10 613.56 2,577.85 615.17 615.17 300.00 300.00 Check Check Date Fund Name 238454 03/24/2017 General Fund 238455 03/24/2017 General Fund 238456 03/24/2017 General Fund 238457 03/24/2017 General Fund 238457 03/24/2017 General Fund 238457 03/24/2017 General Fund 238458 03/24/2017 General Fund 238459 03/24/2017 Water Utility Fund 238460 03/24/2017 General Fund 238460 03/24/2017 General Fund 238461 03/24/2017 General Fund 238461 03/24/2017 General Fund 238461 03/24/2017 General Fund 238462 03/24/2017 General Fund 238462 03/24/2017 General Fund 238462 03/24/2017 ISF - Fleet 238462 03/24/2017 General Fund 238463 03/24/2017 Water Utility Fund 238463 03/24/2017 Water Utility Fund 238463 03/24/2017 General Fund 238463 03/24/2017 Sewer Utility Fund 238463 03/24/2017 Sewer Utility Fund Account Name Meetings & Travel - P&R Comm Books/Pamphlets - Fire Training & Travel - Police Office Supplies - DS Office Equip - DS Meetings & Travel - DS Training & Travel - Police SystemRepair - Water Postage & Shipping - Police Postage & Shipping - FIN Spec Dept Exp - RPCC Spec Dept Exp - SrC Spec Dept Exp - SpC Gas & Oil - Fire Gas & Oil - Police Spec Dept Exp - Fleet Unleaded Fuel Inventory SystemRepair - Water SystemRepair - Water Sales Tax Payable Uniforms & Laundry Svcs -Sewer Uniforms & Laundry Svcs -Sewer Page 15 of 38 Vendor Name Check Total: Judith Scholzen Check Total: Sonoma County FPO's Check Total: Dave Sutter Check Total: Eydie Tacata Eydie Tacata Eydie Tacata Check Total: JEFFREY K. TAYLOR Check Total: Wheeler Zamaroni Check Total: FedEx FedEx Check Total Fishman Supply Company Fishman Supply Company Fishman Supply Company Check Total Flyers Energy Flyers Energy Flyers Energy Flyers Energy Check Total: Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Void Amount 600.00 200.00 200.00 120.00 120.00 18.00 18.00 10.81 96.79 37.00 144.60 140.00 140.00 488.25 488.25 42.37 22.50 64.87 92.74 47.87 63.79 204.40 783.62 633.93 546.33 1,236.55 3,200.43 12.40 0.06 -0.06 80.99 0.37 Check Check Date Fund Name Account Name Vendor Name Void Amount 238463 03/24/2017 General Fund Sales Tax Payable Friedman's Home Improvement -0.37 Check Total: 93.39 238464 03/24/2017 General Fund Spec Dept Exp - RPCC Grainger Inc. 35.85 238464 03/24/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 143.20 238464 03/24/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 11.73 238464 03/24/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 70.40 238464 03/24/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 0.01 238464 03/24/2017 General Fund Sales Tax Payable Grainger Inc. -0.01 238464 03/24/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 29.09 238464 03/24/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 19.21 238464 03/24/2017 General Fund Repairs & Maint Routine-PSMain Grainger Inc. -0.01 238464 03/24/2017 General Fund Sales Tax Payable Grainger Inc. 0.01 238464 03/24/2017 General Fund Rpr & Maint Non-Routine-PSMain Grainger Inc. 457.99 238464 03/24/2017 General Fund Rpr & Maint Non-Routine-PSMain Grainger Inc. 0.02 238464 03/24/2017 General Fund Sales Tax Payable Grainger Inc. -0.02 238464 03/24/2017 Water Utility Fund Equipment < $5K - Water Grainger Inc. 105.91 238464 03/24/2017 Sewer Utility Fund Repairs & Maint Routine -Sewer Grainger Inc. 383.66 238464 03/24/2017 General Fund Spec Dept Exp - CH Grainger Inc. 190.16 Check Total: 1,447.20 238465 03/24/2017 General Fund Shelter Food - AS Hill's Pet Nutrition Sales Inc 211.35 238465 03/24/2017 General Fund Shelter Food - AS Hill's Pet Nutrition Sales Inc 239.09 Check Total: 450.44 238466 03/24/2017 General Fund Contract Svcs - Benecia Rec The Hitmen Termite & Pest Control 75.00 238466 03/24/2017 General Fund Contract Svcs - SrC The Hitmen Termite & Pest Control 60.00 238466 03/24/2017 General Fund Contract Svcs - RPCC The Hitmen Termite & Pest Control 60.00 Check Total: 195.00 238467 03/24/2017 General Fund Printing Services National Document Solutions, LLC 225.80 238467 03/24/2017 General Fund Uniforms - Fire National Document Solutions, LLC 107.42 238467 03/24/2017 General Fund Uniforms - Fire National Document Solutions, LLC 21.70 238467 03/24/2017 General Fund Uniforms - Fire National Document Solutions, LLC 27.13 238467 03/24/2017 General Fund Printing Services - Finance National Document Solutions, LLC 610.65 Check Total: 992.70 238468 03/24/2017 ISF - Fleet Veh Repairs for Water -Fleet Santa Rosa Auto Parts 18.43 238468 03/24/2017 ISF - Fleet Veh Rep NonDeptmtl - Fleet Santa Rosa Auto Parts -390.60 238468 03/24/2017 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 151.68 238468 03/24/2017 ISF - Fleet Veh Repairs for Fire -Fleet Santa Rosa Auto Parts 31.01 238468 03/24/2017 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 182.02 Page 16 of 38 Check Check Date Fund Name 238468 03/24/2017 ISF - Fleet 238468 03/24/2017 ISF - Fleet 238468 03/24/2017 ISF - Fleet 238468 03/24/2017 ISF - Fleet 238468 03/24/2017 ISF - Fleet 238468 03/24/2017 ISF - Fleet 238468 03/24/2017 ISF - Fleet 238468 03/24/2017 ISF - Fleet Account Name Veh Repairs for Police -Fleet Veh Repairs for Police -Fleet Spec Dept Exp - Fleet Veh Repairs for Police -Fleet Veh Repairs for Police -Fleet Veh Repairs for AS -Fleet Veh Repairs for Water -Fleet Spec Dept Exp - Fleet 238469 03/27/2017 ISF - Information Technology Equip Lease - IT 238469 03/27/2017 ISF - Information Technology Equip Lease - IT 238469 03/27/2017 ISF - Information Technology Equip Lease - IT 238470 03/27/2017 SECA - State Seized Assets State Seizure Pending -Payable 238470 03/27/2017 SECA - State Seized Assets Interest Inc State Seized Asse 238471 03/27/2017 General Fund Recruitment - Police 238472 03/27/2017 Water Utility Fund Contractual Svs - Water 238473 03/27/2017 General Fund Equip Lease - CH 238473 03/27/2017 General Fund Equip Lease - Police 238474 03/27/2017 General Fund Contract Svcs - AS 238474 03/27/2017 General Fund Contract Svcs - AS 238475 03/27/2017 General Fund Contract Svcs - Police 238476 03/27/2017 ISF - Fleet Veh Repairs for Water -Fleet 238477 03/27/2017 ISF - Information Technology Office Equip - IT Page 17 of 38 Vendor Name Santa Rosa Auto Parts Santa Rosa Auto Parts Santa Rosa Auto Parts Santa Rosa Auto Parts Santa Rosa Auto Parts Santa Rosa Auto Parts Santa Rosa Auto Parts Santa Rosa Auto Parts Check Total Dell Financial Services Dell Financial Services Dell Financial Services Check Total: Carolyn Hagin Carolyn Hagin Check Total: LEETE GENERATORS Check Total: Lynbrook Check Total: Void Amount 67.81 117.85 3.88 555.48 117.17 21.09 74.06 94.88 1,044.76 483.72 908.89 514.01 1,906.62 16,800.00 43.82 16,843.82 900.00 900.00 975.00 975.00 829.68 207.67 1,037.35 400.00 400.00 800.00 110.39 110.39 155.50 155.50 1,640.00 1,640.00 Check Total: Michael T. Hardin Investigations Check Total` JACOBSON FENCE CO. INC. Check Total: KBA Docusys Inc. KBA Docusys Inc. Check Total: Koefran Industries Koefran Industries Check Total: Kone Inc Check Total: LEETE GENERATORS Check Total: Lynbrook Check Total: Void Amount 67.81 117.85 3.88 555.48 117.17 21.09 74.06 94.88 1,044.76 483.72 908.89 514.01 1,906.62 16,800.00 43.82 16,843.82 900.00 900.00 975.00 975.00 829.68 207.67 1,037.35 400.00 400.00 800.00 110.39 110.39 155.50 155.50 1,640.00 1,640.00 Check Check Date Fund Name Account Name Vendor Name Void Amount 238478 03/27/2017 General Fund Vehicle Rep/Maint - Police Mr. Sparkle 40.00 238478 03/27/2017 Sewer Utility Fund Vehicle Rep/Maint - Sewer Mr. Sparkle 32.50 Check Total: 72.50 238479 03/27/2017 General Fund Vehicle Rep/Maint - Police Nardsons Enterprises Inc. 90.00 Check Total: 90.00 238480 03/27/2017 General Fund Advertising - Productions North Bay Bohemian 278.00 Check Total: 278.00 238481 03/27/2017 Casino Public Service Softwr License & Maint PS-RPSC Numerica Corporation 2,000.00 Check Total: 2,000.00 238482 03/27/2017 General Fund Spec Dept Exp - PW Office Depot 410.23 238482 03/27/2017 General Fund Office Supplies - RPCC Office Depot 77.51 Check Total: 487.74 238483 03/27/2017 ISF - Fleet Veh Repairs for Fire -Fleet Opperman & Son Inc. 6.14 238483 03/27/2017 ISF - Fleet Veh Repairs for Fire -Fleet Opperman & Son Inc. 6.14 238483 03/27/2017 ISF - Fleet Veh Repairs for Police -Fleet Opperman & Son Inc. 1,375.55 Check Total: 1,387.83 238484 03/27/2017 Water Utility Fund SystemRepair - Water Pace Supply 1,529.85 238484 03/27/2017 Water Utility Fund SystemRepair - Water Pace Supply 743.23 238484 03;27/2017 Water Utility Fund SystemRepair - Water Pace Supply 230.02 Check Total: 2.503.10 238485 03/27/2017 General Fund Contract Svcs - DS Peelle Technologies 28.06 238485 03/27/2017 General Fund Contract Svcs - DS Peelle Technologies 3,820.25 Check Total: 3,848.31 238486 03/27/2017 General Fund Repairs & Maint Routine-Librar PETERSON MECHANICAL INC 375.00 Check Total: 375.00 238487 03/27/2017 Water Utility Fund Equipment < $5K - Water Power Industries 103.30 238487 03/27/2017 Water Utility Fund Equipment < $5K - Water Power Industries 0.48 238487 03/27/2017 General Fund Sales Tax Payable Power Industries -0.48 Check Total: 103.30 238488 03/27/2017 Water Utility Fund SystemRepair - Water R&B Company 1,524.88 238488 03/27/2017 Water Utility Fund SystemRepair - Water R&B Company 7.06 Page 18 of 38 Check Check Date Fund Name 238488 03/27/2017 General Fund 238488 03/27/2017 Water Utility Fund 238488 03/27/2017 Water Utility Fund 238488 03/27/2017 General Fund 238488 03/27/2017 Water Utility Fund 238488 03/27/2017 Water Utility Fund 238488 03/27/2017 General Fund 238489 03/27/2017 Refuse Utility Fund 238490 03/27/2017 ISF - Fleet 238490 03/27/2017 General Fund 238490 03/27/2017 General Fund 238491 03/27/2017 General Fund 238492 03/27/2017 ISF - Fleet 238493 03/27/2017 238493 03/27/2017 238493 03/27/2017 238494 03/27/2017 238494 03/27/2017 238494 03/27/2017 238494 03/27/2017 238494 03/27/2017 238494 03/27/2017 238495 03/27/2017 238496 03/27/2017 238496 03/27/2017 238496 03/27/2017 General Fund General Fund General Fund General Fund General Fund General Fund Water Utility Fund Water Utility Fund General Fund General Fund General Fund General Fund General Fund Account Name Sales Tax Payable SystemRepair - Water SystemRepair - Water Sales Tax Payable SystemRepair - Water SystemRepair - Water Sales Tax Payable Refuse/Contractal/Professnl Sv Veh Repairs for Parks -Fleet Spec Dept Exp -Police Spec Dept Exp -Police Repairs & Maint Routine - SrC Haz Materials - Fleet Training & Travel - Fire Training & Travel - Fire Training & Travel - Fire Spec Dept Exp - Streets Spec Dept Exp - Streets Sales Tax Payable Spec Dept Exp - Water Spec Dept Exp - Water Sales Tax Payable Janitorial Svcs - PAC Spec Dept Exp - Parks Tree Removal In -Lieu Fee Dep Tree In Lieu Revenue - Parks Page 19 of 38 Vendor Name R&B Company R&B Company R&B Company R&B Company R&B Company R&B Company R&B Company Check Total: R3 Consulting Group Check Total: Redwood Lock Inc. Redwood Lock Inc. Redwood Lock Inc. Check Total Roto -Rooter Plumbers Check Total: Safety-Kleen Systems Inc. Check Total: Santa Rosa Junior College Santa Rosa Junior College Santa Rosa Junior College Check Total: Syar Industries Inc. Syar Industries Inc. Syar Industries Inc. Syar Industries Inc. Syar Industries Inc. Syar Industries Inc. Check Total: Universal Building Services Check Total: Urban Tree Farm Nursery Inc Urban Tree Farm Nursery Inc Urban Tree Farm Nursery Inc Void Amount -7.06 694.95 3.21 -3.21 6.53 0.03 -0.03 2,226.36 11,385.00 11,385.00 149.73 4.07 4.07 157.87 209.75 209.75 330.90 330.90 210.00 70.00 140.00 420.00 112.65 0.53 -0.53 457.55 2.11 -2.11 570.20 1,611.00 1,611.00 17,211.75 17,211.75 -17.21 1.75 Check Check Date Fund Name Account Name 238496 03/27/2017 General Fund Tree Removal In -Lieu Fee Dep 238496 03/27/2017 General Fund Tree In Lieu Revenue - Parks 238496 03/27/2017 General Fund Spec Dept Exp - Parks 238496 03/27/2017 General Fund Sales Tax Payable 238497 03/27/2017 ISF - Information Technology Softwr License & Maint - IT 238498 03/27/2017 General Fund Aflac Payable 238499 03/27/2017 General Fund Def Comp Payable-Gw 238499 03/27/2017 General Fund Def Comp Payable-Gw 238500 03/27/2017 SECA - State Seized Assets State Seizure Pending -Payable 238500 03/27/2017 SECA - State Seized Assets Interest Inc State Seized Asse 238501 03/27/2017 SECA - State Seized Assets State Seizure Pending -Payable 238501 03/27/2017 SECA - State Seized Assets Interest Inc State Seized Asse 238502 03/27/2017 SECA - State Seized Assets State Seizure Pending -Payable 238502 03/27/2017 SECA - State Seized Assets Interest Inc State Seized Asse 238503 03/28/2017 General Fund 238503 03/28/2017 General Fund 238504 03/28/2017 General Fund 238505 03/28/2017 General Fund 238506 03/28/2017 Capital Projects Fund Telephone & Internet- RPCC Telephone & Internet- PS Main Rec Ref Clearing Spec Dept Exp - SrC University Dist. Specific Plan Page 20 of 38 Vendor Name Urban Tree Farm Nursery Inc Urban Tree Farm Nursery Inc Urban Tree Farm Nursery Inc Urban Tree Farm Nursery Inc Check Total: Verismic Software Inc Check Total: AFLAC Check Total: Nationwide Retirement Solutions Nationwide Retirement Solutions Check Total: Noel Arguelles Noel Arguelles Check Total: Sonoma County Office of the District Attorney Sonoma County Office of the District Attorney Check Total: Sonoma County Office of the District Attorney Sonoma County Office of the District Attorney Check Total: AT&T AT&T Check Total: Pastora Carreno Check Total: Energy Mizer of Sonoma Valley Inc. Check Total: FedEx Check Total: Void Amount 27.00 -27.00 27.00 -27.00 17,211.75 2,880.00 2,880.00 1,516.84 1,516.84 200.00 400.00 600.00 4,199.13 32.17 4,231.30 9,620.00 64.56 9,684.56 51,634.00 335.74 51,969.74 109.86 111.37 221.23 350.00 350.00 76.76 76.76 160.32 160.32 Check Check Date Fund Name Account Name Vendor Name 238507 03/28/2017 Water Utility Fund Training & Travel - WTR PW Alana Gilchrist Check Total: 238508 03/28/2017 General Fund Rec Ref Clearing Erika Mendez Check Total: 238509 03/28/2017 General Fund Training & Travel - Police Santa Rosa Junior College - PSTC Check Total: 238510 03/28/2017 General Fund Developer Refundable Deposits Second Octave Entertainment Check Total: 238511 03/28/2017 General Fund Developer Refundable Deposits Sonoma County Recorder 238511 03/28/2017 General Fund 2297 Expenses - DS Sonoma County Recorder 238511 03/28/2017 General Fund 2297 Revenue - DS Sonoma County Recorder Check Total 238512 03/28/2017 General Fund Rec Ref Clearing Nancy Vidrio Check Total: 238513 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Hatem Alkhruri 238513 03/28/2017 Sewer Utility Fund Accounts Payable Hatem Alkhruri Check Total: 238514 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Maria Barragan Check Total: 238515 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Tracy Dugdale -Munoz 238515 03/28/2017 Sewer Utility Fund Accounts Payable Tracy Dugdale -Munoz Check Total: 238516 03/28/2017 Sewer Utility Fund Accounts Payable Francisca Guzman 238516 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Francisca Guzman Check Total: 238517 03/28/2017 Sewer Utility Fund Accounts Payable Nader Handelih 238517 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Nader Handelih Check Total: 238518 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Marty Larsen 238518 03/28/2017 Sewer Utility Fund Accounts Payable Marty Larsen Page 21 of 38 Void Amount 114.55 114.55 400.00 400.00 180.00 180.00 840.21 840.21 12.00 12.00 -12.00 12.00 400.00 400.00 6.57 6.26 12.83 25.08 25.08 54.31 28.34 82.65 22.70 41.32 64.02 22.46 40.00 62.46 33.82 18.82 Check Check Date Fund Name Account Name Vendor Name Check Total: 238519 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Nina Meola 238519 03/28/2017 Sewer Utility Fund Accounts Payable Nina Meola Check Total: 238520 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Brent Pritt 238520 03/28/2017 Sewer Utility Fund Accounts Payable Brent Pritt Check Total: 238521 03/28/2017 Sewer Utility Fund Accounts Payable Lindsay Roark Check Total: 238522 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Shari Storm 238522 03/28/2017 Sewer Utility Fund Accounts Payable Shari Storm Check Total: 238523 03/28/2017 Water Utility Fund Water Entr. /Accounts Paya Ramon Vera Check Total: 238524 03/29/2017 General Fund Medical Ins Hartford -Ret Med HARTFORD LIFE INS Check Total: 238525 03/29/2017 General Fund HSABank Payable HSA Bank Check Total: 238526 03/29/2017 General Fund PORAC LTD Payable MYERS-STEVENS & CO INC Check Total: 238527 03i29/2017 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions Check Total: 238528 03i29/2017 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions Check Total: 238529 03i29/2017 General Fund REMIF Health Ins Payable Redwood Empire Municipal Insurance Fund 238529 03i29/2017 General Fund REMIF Health Ins -Retiree Med Redwood Empire Municipal Insurance Fund Check Total: 238530 03/29/2017 General Fund Scope Dues Payable SEIU Local 1021 Page 22 of 38 Void Amount 52.64 48.07 24.03 72.10 6.69 7.87 14.56 4.66 4.66 13.89 14.18 28.07 16.95 16.95 31,948.44 31,948.44 1,378.00 1,378.00 1,658.10 1,658.10 1,684.40 1,684.40 2,865.84 2,865.84 33,622.00 36,467.00 70,089.00 1,180.10 Check Check Date 238531 03/29/2017 238532 03/29/2017 238532 03/29/2017 238532 03/29/2017 238532 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238533 03/29/2017 238534 03/29/2017 238534 03/29/2017 238535 03/29/2017 238535 03/29/2017 238535 03/29/2017 238536 03/29/2017 238536 03/29/2017 238536 03/29/2017 238536 03/29/2017 Fund Name General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Casino Public Service General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Casino Public Service General Fund Account Name United Way Payable Training & Travel - Fire Training & Travel - Police Police/Armory - Police Training & Travel - Fire Training & Travel - Fire Training & Travel - Fire Equipment < $5K - Fire Equipment < $5K PS - RPSC Meetings & Travel - Fire Training & Travel - Fire Meetings & Travel - Fire Meetings & Travel - Fire Meetings & Travel - Fire Meetings & Travel - Fire Meetings & Travel - Fire Meetings & Travel - Fire Meetings & Travel - Fire Postage & Shipping - Police Dues & Subscription - Police Dues & Subscription - Police Equipment < $5K - Police Equipment < 5K - RPSC Meetings & Travel - Police General Fund Training & Travel -OTS PT -1608 General Fund Spec Dept Exp - PS Bldg -North General Fund Meetings & Travel - Police General Fund Meetings & Travel - Police Vendor Name United Way US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US BANK US BANK US Bank US Bank US Bank US Bank US Bank US Bank US Bank 238537 03/29/2017 General Fund Repairs & Maint Routine-ASBIdg US Bank Page 23 of 38 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Void Amount 1,180.10 43.26 43.26 320.30 225.00 188.80 246.18 980.28 286.50 100.00 -729.01 706.35 227.30 417.00 50.22 40.32 238.87 238.87 15.00 18.36 9.72 11.05 1,630.55 45.00 50.00 95.00 70.50 618.42 29.00 717.92 40.72 34.05 27.63 31.90 134.30 10.00 Check Check Date Fund Name Account Name Vendor Name Void Amount 238537 03/29/2017 General Fund Repairs & Maint Routine-ASBIdg US Bank 20.57 Check Total: 30.57 238538 03/29/2017 General Fund Training & Travel - Police US Bank 30.83 Check Total: 30.83 238539 03/29/2017 General Fund Meetings & Travel - Police US Bank 83.33 Check Total: 83.33 238540 03/29/2017 General Fund Reprs & Maint Routine -PS -S US Bank 17.02 238540 03/29/2017 General Fund Rep & Maint Routne - PS -N US Bank 63.20 238540 03/29/2017 General Fund Rep & Maint Routne - PS -N US Bank 44.56 238540 03/29/2017 General Fund Rep & Maint Routne - PS -N US Bank 57.40 238540 03/29/2017 General Fund Rep & Maint Routne - PS -N US Bank 58.34 238540 03/29/2017 General Fund Training & Travel - Police US Bank 4.96 Check Total: 245.48 238541 03/29/2017 General Fund Training & Travel - Police US Bank 3.99 238541 03/29/2017 General Fund Training & Travel - Police US Bank 3.99 238541 03/29/2017 General Fund Training & Travel - Police US Bank 3.99 238541 03/29/2017 General Fund Training & Travel - Police US Bank 32.95 238541 03/29/2017 General Fund Equipment < $5K - Police US Bank 79.50 238541 03/29/2017 General Fund Training & Travel - Police US Bank 156.87 238541 03/29/2017 General Fund Training & Travel - Police US Bank 189.88 238541 03/29/2017 General Fund Training & Travel - Police US Bank 189.88 Check Total: 661.05 238542 03/29/2017 General Fund Equipment < $5K - AS US Bank 82.64 238542 03/29/2017 General Fund Spec Dept Exp - AS US Bank 26.98 238542 03/29/2017 General Fund Spec Dept Exp - AS US Bank 41.54 238542 03/29/2017 General Fund Repairs & Maint Routine-ASBIdg US Bank 53.89 238542 03/29/2017 General Fund Spec Dept Exp - AS US Bank 11.95 Check Total: 217.00 238543 03/29/2017 General Fund Rep & Maint Routne - PS -N US Bank 72.90 238543 03/29/2017 General Fund Gas & Oil - Fire US Bank 48.79 238543 03/29/2017 General Fund Books/Pamphlets - Fire US Bank 164.95 238543 03/29/2017 General Fund Rep & Maint Routne - PS -N US Bank 41.15 Check Total: 327.79 238544 03/29/2017 General Fund Equipment < $5K - Police US Bank 180.00 238544 03/29/2017 Casino Public Service Equipment < $5K PS - RPSC US Bank 58.68 Page 24 of 38 Check Check Date Fund Name 238544 03/29/2017 General Fund 238544 03/29/2017 Casino Public Service 238544 03/29/2017 General Fund 238544 03/29/2017 General Fund 238544 03/29/2017 General Fund 238544 03/29/2017 General Fund Account Name Equipment < $5K - Police Equipment < $5K PS - RPSC Uniforms - Fire Equipment < $5K - Police Equipment < $5K - Police Equipment < $5K - Police 238545 03/29/2017 General Fund Police/Armory - Police 238545 03/29/2017 General Fund Meetings & Travel - Police 238545 03/29/2017 General Fund Office Supplies - Police 238548 03/31/2017 General Fund Contract Svcs - RPCC 238548 03/31/2017 General Fund Contract Svcs - PW 238548 03/31/2017 Sewer Utility Fund Contractual Svs -Sewer 238548 03/31/2017 Water Utility Fund Contractual Svs - Water 238548 03/31/2017 General Fund Contract Svcs - Streets 238548 03/31/2017 Wilfred Widening Maintenc JEPA Contractual Svcs Wilfred JEPA 238548 03/31/2017 General Fund Contract Svcs - Parks 238549 03/31/2017 Sewer Utility Fund Spec Dept Exp -Sewer 238550 03/31/2017 Sewer Utility Fund Contractual Svs -Sewer 238550 03/31/2017 General Fund Contract Svcs - FIN 238550 03/31/2017 General Fund Contract Svcs - DS 238550 03/31/2017 Water Utility Fund Contractual Svs - Water 238551 03/31/2017 General Fund Training & Travel - Fire 238552 03/31/2017 General Fund Contract Svcs - Police 238553 03/31/2017 Water Utility Fund Contractual Svs - Water 238554 03/31/2017 Sewer Utility Fund Repairs & Maint Routine -Sewer Page 25 of 38 Vendor Name US Bank US Bank US Bank US Bank US Bank US Bank Check Total: US Bank US Bank US Bank Check Total: Aramark Aramark Aramark Aramark Aramark Aramark Aramark Check Total: Associated Services Check Total: BOLT STAFFING SERVICE INC. BOLT STAFFING SERVICE INC. BOLT STAFFING SERVICE INC. BOLT STAFFING SERVICE INC. Check Total: CA Department of Forestry and Fire Protection Check Total: CA Department of Justice Check Total: Caltest Analytical Laboratory Check Total: Castle Concrete Pumping Inc Void Amount 35.36 384.98 263.96 95.70 10.31 54.21 1,083.20 217.21 45.00 5.29 267.50 101.39 45.05 33.48 37.80 19.18 8.63 56.74 302.27 44.95 44.95 358.68 1,195.60 1,195.60 358.68 3,108.56 1,528.00 1,528.00 196.00 196.00 882.00 882.00 1,334.25 Check Check Date Fund Name 238555 03/31/2017 General Fund 238555 03/31/2017 General Fund 238556 03/31/2017 General Fund 238557 03/31/2017 Sewer Utility Fund 238558 03/31/2017 General Fund 238559 03/31/2017 238559 03/31/2017 238559 03/31/2017 238560 03/31/2017 238560 03/31/2017 238560 03/31/2017 238560 03/31/2017 238561 03/31/2017 238561 03/31/2017 238561 03/31/2017 238562 03/31/2017 238563 03/31/2017 238563 03/31/2017 238563 03/31/2017 238564 03/31/2017 General Fund General Fund General Fund Water Utility Fund Water Utility Fund General Fund Sewer Utility Fund Sewer Utility Fund Sewer Utility Fund General Fund General Fund Water Utility Fund Water Utility Fund General Fund General Fund Account Name Self Insured Losses -Streets Self Insured Losses -Streets Advertising - Productions Equipment Renatl - Sewer Contract Svcs - CH Contract Svcs - CM Contract Svcs - CM Contract Svcs - CM Equipment < $5K - Water Equipment < $5K - Water Sales Tax Payable Repairs & Maint Routine -Sewer Repairs & Maint Routine -Sewer Repairs & Maint Routine -Sewer Sales Tax Payable Contract Svcs - Police SystemRepair - Water SystemRepair - Water Sales Tax Payable PG&E - CH Page 26 of 38 Vendor Name Check Total: DC Electric Group Inc. DC Electric Group Inc. Check Total: Electric Crayon Inc Check Total: Eureka Oxygen Co. Check Total: First Alarm Securities Services Check Total: Government Staffing Services Inc Government Staffing Services Inc Government Staffing Services Inc Check Total: Grainger Inc. Grainger Inc. Grainger Inc. Grainger Inc. Check Total: HDS WHITE CAP CONST SUPPL HDS WHITE CAP CONST SUPPL HDS WHITE CAP CONST SUPPL Check Total: Laura Lipson MD Check Total: Municipal Maintenance Equipment Municipal Maintenance Equipment Municipal Maintenance Equipment Check Total: Pacific Gas & Electric Check Total: Void Amount 1,334.25 8,750.00 7,950.00 16,700.00 43.40 43.40 207.93 207.93 814.28 814.28 3,180.00 1,808.63 4,253.25 9,241.88 28.84 0.01 -0.01 157.15 185.99 357.48 1.66 -1.66 357.48 1,500.00 1,500.00 158.77 0.66 -0.66 158.77 1,015.64 1,015.64 Check Check Date Fund Name Account Name Vendor Name Void Amount 238565 03/31/2017 General Fund Spec Dept Exp - Parks Productivity Plus Account 61.16 238565 03/31/2017 General Fund Spec Dept Exp - Parks Productivity Plus Account 0.28 238565 03/31/2017 General Fund Sales Tax Payable Productivity Plus Account -0.28 238565 03/31/2017 General Fund Spec Dept Exp - Parks Productivity Plus Account 592.67 238565 03/31/2017 General Fund Spec Dept Exp - Parks Productivity Plus Account 2.74 238565 03/31/2017 General Fund Sales Tax Payable Productivity Plus Account -2.74 238565 03/31/2017 General Fund Spec Dept Exp - Parks Productivity Plus Account -179.75 238565 03/31/2017 General Fund Spec Dept Exp - Parks Productivity Plus Account -0.82 238565 03/31/2017 General Fund Sales Tax Payable Productivity Plus Account 0.82 238565 03/31/2017 General Fund Spec Dept Exp - Parks Productivity Plus Account 35.07 238565 03/31/2017 General Fund Spec Dept Exp - Parks Productivity Plus Account 0.17 238565 03/31/2017 General Fund Sales Tax Payable Productivity Plus Account -0.17 238565 03/31/2017 ISF - Fleet Veh Repairs for Parks -Fleet Productivity Plus Account 168.11 238565 03/31/2017 ISF - Fleet Veh Repairs for Parks -Fleet Productivity Plus Account 0.78 238565 03/31/2017 General Fund Sales Tax Payable Productivity Plus Account -0.78 Check Total: 677.26 238566 03/31/2017 Water Utility Fund SystemRepair - Water R&B Company 25.28 238566 03131/2017 Water Utility Fund SystemRepair - Water R&B Company 0.12 238566 0331/2017 General Fund Sales Tax Payable R&B Company -0.12 Check Total: 25.28 238567 03/31/2017 General Fund Contract Svcs - DS Regional Government Services 3,162.00 238567 03131/2017 General Fund Developer Refundable Deposits Regional Government Services 272.00 238567 03/31/2017 General Fund 2297 Expenses - DS Regional Government Services 272.00 238567 03/31/2017 General Fund 2297 Revenue - DS Regional Government Services -272.00 238567 03/31/2017 General Fund Developer Refundable Deposits Regional Government Services 748.00 238567 03/31/2017 General Fund 2297 Expenses - DS Regional Government Services 748.00 238567 03/31/2017 General Fund 2297 Revenue - DS Regional Government Services -748.00 238567 03/31/2017 General Fund Developer Refundable Deposits Regional Government Services 68.00 238567 03/31/2017 General Fund 2297 Expenses - DS Regional Government Services 68.00 238567 03/31/2017 General Fund 2297 Revenue - DS Regional Government Services -68.00 238567 03/31/2017 General Fund 2297 Expenses - DS Regional Government Services 204.00 238567 03/31/2017 General Fund 2297 Revenue - DS Regional Government Services -204.00 238567 03/31/2017 General Fund Developer Refundable Deposits Regional Government Services 204.00 Check Total: 4,454.00 238568 03/31/2017 2007R /PFF Loan Repaymts OF -60 Animal Svcs HVAC RJ Mechanical Inc. 11,390.00 Check Total: 11,390.00 238569 03/31/2017 Casino LERC Vehicle Repairs- LERC SANTA ROSA BMW 527.43 Page 27 of 38 Check Check Date Fund Name Account Name Vendor Name Check Total: 238570 03/31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 03/31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 03/31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 03/31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 03/31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 0331/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 0331/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 0331/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 0331/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 0331/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 03!31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 03!31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 03!31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 0331/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel 238570 03/31/2017 General Fund Uniforms - Police Santa Rosa Uniform & Career Apparel Check Total: 238571 03/31/2017 General Fund Dues & Subscription - Police SCLECA Check Total: 238572 03/31/2017 General Fund Equipment < $5K - Police Scott Signs Check Total: 238573 03/31/2017 Water Utility Fund SystemRepair - Water Shamrock Materials 238573 03/31/2017 Water Utility Fund SystemRepair - Water Shamrock Materials 238573 03/31/2017 Water Utility Fund SystemRepair - Water Shamrock Materials Check Total: 238574 03/31/2017 General Fund Contract Svcs - DS Shums Coda Associates Inc 238574 03/31/2017 General Fund Contract Svcs - DS Shums Coda Associates Inc 238574 03/31/2017 General Fund Contract Svcs - DS Shums Coda Associates Inc 238574 03/31/2017 General Fund Contract Svcs - DS Shums Coda Associates Inc 238574 03/31/2017 General Fund Contract Svcs - DS Shums Coda Associates Inc 238574 03/31/2017 General Fund Contract Svcs - DS Shums Coda Associates Inc Check Total: 238575 03/31/2017 General Fund Advertising - Productions Sonoma Media Investments -Advertising Check Total: 238576 03/31/2017 General Fund Gas & Oil - Fire Stroupe Petroleum Page 28 of 38 011red Amount 527.43 147.45 61.79 17.00 31.00 228.72 1167.45 97.49 698.84 737.79 258.01 160.47 227.85 10.80 348.01 275.46 4,468.13 200.00 200.00 577.40 577.40 446.21 137.80 137.80 721.81 444.40 5,380.59 1,408.55 531.85 120.00 46.75 7,932.14 1,238.68 1,238.68 93.50 Check Check Date Fund Name Account Name Vendor Name Check Total: 238577 0331/2017 Water Utility Fund SystemRepair - Water Syar Industries Inc. 238577 0331/2017 Water Utility Fund SystemRepair - Water Syar Industries Inc. 238577 0331/2017 General Fund Sales Tax Payable Syar Industries Inc. 238577 0331/2017 Water Utility Fund SystemRepair - Water Syar Industries Inc. Check Total: 238578 03/31/2017 Water Utility Fund SystemRepair - Water Titus Trucking Check Total: 238579 03/31/2017 General Fund Meetings & Travel - CM US Bank Check Total: 238580 03!31/2017 General Fund Spec Dept Exp - FIN US BANK Check Total: 238581 03/31/2017 General Fund Office Supplies - CM US Bank 238581 03/31/2017 General Fund Training & Travel - CM US Bank 238581 03/31/2017 General Fund Dues & Subscription - CM US Bank 238581 03/31/2017 General Fund Training & Travel - CM US Bank 238581 03/31/2017 General Fund Contract Svcs - CM US Bank 238581 03/31/2017 General Fund Training & Travel - CM US Bank 238581 03/31/2017 General Fund Training & Travel - CM US Bank Check Total: 238582 03/31/2017 General Fund Softwr License & Maint - ED US Bank 238582 03/31/2017 General Fund Softwr License & Maint - ED US Bank 238582 03/31/2017 General Fund Softwr License & Maint - ED US Bank Check Total: 238583 03/31/2017 General Fund Recruitment - H Pool US Bank 238583 03/31/2017 General Fund Recruitment - M Pool US Bank 238583 03/31/2017 General Fund Recruitment - B Pool US Bank Check Total: 238584 03/31/2017 General Fund Office Equip - DS US Bank 238584 03/31/2017 General Fund Office Equip - DS US Bank 238584 03/31/2017 General Fund Dues & Subscription - DS US Bank 238584 03/31/2017 General Fund Dues & Subscription - DS US Bank 238584 03/31/2017 General Fund Dues & Subscription - DS US Bank Page 29 of 38 Void Amount 93.50 496.08 2.29 -2.29 306.34 802.42 610.00 610.00 463.56 463.56 505.00 505.00 50.76 40.00 200.00 39.00 378.00 260.00 275.40 1,243.16 49.99 9.99 19.00 78.98 25.00 25.00 25.00 75.00 269.95 109.99 144.00 144.00 144.00 Check Check Date Fund Name 238585 03/31/2017 General Fund 238585 03/31/2017 General Fund 238585 03!31/2017 General Fund 238585 03!31/2017 General Fund 238585 03!31/2017 General Fund 238585 03!31/2017 General Fund 238585 03/31/2017 General Fund 238586 03/31/2017 General Fund 238586 03!31/2017 General Fund 238586 03/31/2017 General Fund 238586 03!31/2017 General Fund 238587 03!31/2017 General Fund 238588 0331/2017 General Fund 238589 0331/2017 General Fund 238590 03/31/2017 General Fund 238591 0331/2017 General Fund 238592 03!31/2017 General Fund 238595 03!31/2017 General Fund 238596 03/31/2017 General Fund Account Name Recruitment - B Pool Recruitment - H Pool Recruitment - M Pool Recruitment - FIN Recruitment - FIN Recruitment - FIN Meetings & Travel - HR Exp - Mackenzie - CC Dues & Subscription - CM Meetings & Travel - ED Meetings & Travel - ED Spec Dept Exp -Police POST Training & Travel -Police Training & Travel - Police Training & Travel - Fire Contract Svcs - RPCC Rec Ref Clearing POST Training & Travel -Police Rec Ref Clearing Page 30 of 38 Vendor Name Check Total: US Bank US Bank US Bank US Bank US Bank US Bank US Bank Check Total: Usbankdrolet Usbankdrolet Usbankdrolet Usbankdrolet Check Total: Sofia Betts Check Total: JIM CATES Check Total: Catherine Colburn Check Total: Brandon Davidge Check Total. Gary Zane Friedman Check Total: Ana Herrera Check Total: Emily Mugurussa Check Total: Angel Paniagua Void Amount 811.94 25.00 25.00 25.00 75.00 275.00 150.00 126.55 701.55 40.00 1,400.00 75.00 75.00 1,590.00 100.00 100.00 120.00 120.00 10.80 10.80 117.00 117.00 994.50 994.50 400.00 400.00 10.14 10.14 400.00 Check Check Date Fund Name Account Name Vendor Name Check Total: 238597 03/31/2017 General Fund Rec Ref Clearing Eduardo Perez Check Total: 238598 03/31/2017 General Fund Contract Svcs - RPCC Petaluma School of Ballet LLC Check Total: 238599 03/31/2017 General Fund Training & Travel - CM Caitlin Saldanha Check Total: 238600 03/31/2017 General Fund Contract Svcs - RPCC Gay Shelton-Ostadi Check Total: 238601 03/31/2017 General Fund Contract Svcs - RPCC Randy Snyder Check Total: 238602 03/31/2017 General Fund POST Training & Travel -Police CASEY THOMPSON Check Total: 238603 03/31/2017 General Fund Contract Svcs - SpC Jake Waterman Check Total 238604 03/31/2017 General Fund Exp Belforte - CC City of Healdsburg 238604 03/31/2017 General Fund Meetings & Travel -CC City of Healdsburg 238604 03/31/2017 General Fund Exp - Mackenzie - CC City of Healdsburg 238604 03/31/2017 General Fund Meetings & Travel -CC City of Healdsburg 238604 03/31/2017 General Fund Meetings & Travel -CC City of Healdsburg Check Total: 238605 03/31/2017 General Fund Productions - Production Pamela Johnson Check Total: 238606 03/31/2017 ISF - Fleet Veh Repairs for Parks -Fleet nFLOW, LLC 238606 03/31/2017 ISF - Fleet Veh Repairs for Parks -Fleet nFLOW, LLC 238606 03/31/2017 General Fund Sales Tax Payable nFLOW, LLC Check Total: 238607 03/31/2017 General Fund Animal Shelter Fees - AS Barbara Ruch Check Total: Page 31 of 38 Void Amount 400.00 300.00 300.00 936.00 936.00 115.00 115.00 1,458.60 1,458.60 728.00 728.00 110.00 110.00 416.00 416.00 40.00 40.00 40.00 40.00 40.00 200.00 1,400.00 1,400.00 2,450.00 208.25 -208.25 2,450.00 30.00 30.00 Check Check Date Fund Name Account Name Vendor Name Void Amount 238608 03/31/2017 General Fund Training & Travel - Fire Sonoma County Fire Chiefs Association 170.00 238611 04/04/2017 General Fund Telephone & Internet- B Pool Check Total: 170.00 238609 03/31/2017 Capital Projects Fund PR -79 Com Ctr Pkg Lot Overlay GHILOTTI CONSTRUCTION CO 9,724.89 238609 03/31/2017 Capital Projects Fund Retention Payable - CIP GHILOTTI CONSTRUCTION CO -486.24 238609 03/31/2017 Sewer Captial Project Fund Retention Payable -SWR CIP GHILOTTI CONSTRUCTION CO -2,674.35 238609 03/31/2017 Capital Projects Fund Retention Payable - CIP GHILOTTI CONSTRUCTION CO -8,995.53 238609 03/31/2017 Capital Projects Fund TR -26 Snyder Wideng-SW to MedC GHILOTTI CONSTRUCTION CO 179,910.53 238609 03/31/2017 Sewer Captial Project Fund WW -17 Eastside Trunk Sewr Ph 3 GHILOTTI CONSTRUCTION CO 53,486.91 238609 03/31/2017 Capital Projects Fund 2015-16 Varous Street Main GHILOTTI CONSTRUCTION CO 6,051.43 238609 03/31/2017 Capital Projects Fund Retention Payable - CIP GHILOTTI CONSTRUCTION CO -302.57 Check Total: 236,715.07 238610 04/04/2017 General Fund S.A Exams - Police Alameda Health System 1,000.00 Check Total: 1,000.00 238611 04/04/2017 General Fund Telephone & Internet- B Pool AT&T 37.41 238611 04/04/2017 General Fund Telephone & Internet- RPCC AT&T 37.41 238611 04/04/2017 General Fund Telephone & Internet- PAC AT&T 170.61 238611 04/04/2017 General Fund Telephone & Internet- RPCC AT&T 56.81 238611 04/04/2017 General Fund Telephone& Internet - PW AT&T 17.76 238611 04/04/2017 General Fund Telephone& Internet - PW AT&T 35.89 238611 04/04/2017 General Fund Telephone& Internet - PW AT&T 19.66 238611 04/04/2017 ISF - Fleet Telephone & Internet- Fleet AT&T 27.83 238611 04/04/2017 Sewer Utility Fund Telephone & Internet - Sewer AT&T 19.66 238611 04/04/2017 General Fund Telephone & Internet- PS Main AT&T 98.55 238611 04/04/2017 General Fund Telephone & Internet - CH AT&T 72.93 238611 04/04/2017 General Fund Telephone & Internet - CH AT&T 1,639.52 238611 04/04/2017 General Fund Telephone & Internet- PS Main AT&T 278.75 238611 04/04/2017 General Fund Telephone & Internet- PS Main AT&T 34.50 238611 04/04/2017 General Fund Telephone & Internet- AS Bldg AT&T 37.41 238611 04/04/2017 General Fund Telephone & Internet- H Pool AT&T 108.22 238611 04/04/2017 General Fund Telephone & Internet- M Pool AT&T 108.22 238611 04/04/2017 General Fund Telephone & Internet- B Pool AT&T 108.22 238611 04/04/2017 ISF - Information Technology Telephone & Intnernet- IT AT&T 55.16 238611 04/04/2017 General Fund Telephone& Internet - PW AT&T 142.75 238611 04/04/2017 General Fund Telephone & Internet- PS Main AT&T 380.96 238611 04/04/2017 General Fund Telephone& Internet - SpC AT&T 37.41 238611 04/04/2017 General Fund Telephone & Internet - CH AT&T 72.93 238611 04/04/2017 General Fund Telephone& Internet - PW AT&T 72.93 238611 04/04/2017 General Fund Telephone & Internet- PS Main AT&T 75.13 238611 04/04/2017 General Fund Telephone & Internet - CH AT&T 108.44 Page 32 of 38 Check Check Date Fund Name Account Name Vendor Name Void Amount 238611 04/04/2017 General Fund Telephone & Internet - CH AT&T 185.36 238611 04/04/2017 General Fund Telephone & Internet- PS Main AT&T 37.41 Check Total: 4,077.84 238612 04/04/2017 General Fund Equipment < $5K - Fire BAUER COMPRESSORS 9,314.73 Check Total: 9,314.73 238613 04/04/2017 General Fund Small Tools - Fire Belkorp AG LLC 50.00 238613 04/04/2017 General Fund Spec Dept Exp - Parks Belkorp AG LLC 21.87 238613 04/04/2017 General Fund Spec Dept Exp - Parks Belkorp AG LLC 0.11 238613 04/04/2017 General Fund Sales Tax Payable Belkorp AG LLC -0.11 238613 04/04/2017 General Fund Spec Dept Exp - Parks Belkorp AG LLC 117.57 238613 04/04/2017 General Fund Spec Dept Exp - Parks Belkorp AG LLC 0.55 238613 04/04/2017 General Fund Sales Tax Payable Belkorp AG LLC -0.55 238613 04/04/2017 General Fund Spec Dept Exp - Parks Belkorp AG LLC 70.37 Check Total: 259.81 238614 04/04/2017 General Fund Contract Svcs - DS Bravo Company Restoration & Construction 2,716.21 Check Total: 2,716.21 238615 04/04/2017 General Fund Spec Dept Exp - Parks Buchanan Food Service 668.06 Check Total: 668.06 238616 04/04/2017 Capital Projects Fund University Dist. Specific Plan CSG Consultants Inc 4,547.50 238616 04/04/2017 Capital Projects Fund Southeast Dist. Specific Plan CSG Consultants Inc 2,502.50 238616 04/04/2017 Capital Projects Fund University Dist. Specific Plan CSG Consultants Inc 382.50 238616 04/04/2017 Capital Projects Fund University Dist. Specific Plan CSG Consultants Inc 212.50 238616 04/04/2017 General Fund Developer Refundable Deposits CSG Consultants Inc 850.00 238616 04/04/2017 General Fund 2297 Expenses - DS CSG Consultants Inc 850.00 238616 04/04/2017 General Fund 2297 Revenue - DS CSG Consultants Inc -850.00 238616 04/04/2017 Capital Projects Fund University Dist. Specific Plan CSG Consultants Inc 1,955.00 238616 04/04/2017 General Fund Developer Refundable Deposits CSG Consultants Inc 255.00 238616 04/04/2017 General Fund 2297 Expenses - DS CSG Consultants Inc 255.00 238616 04/04/2017 General Fund 2297 Revenue - DS CSG Consultants Inc -255.00 238616 04/04/2017 Capital Projects Fund University Dist. Specific Plan CSG Consultants Inc 1,997.50 238616 04/04/2017 Capital Projects Fund Southeast Dist. Specific Plan CSG Consultants Inc 255.00 238616 04/04/2017 Capital Projects Fund University Dist. Specific Plan CSG Consultants Inc 807.50 238616 04/04/2017 Capital Projects Fund University Dist. Specific Plan CSG Consultants Inc 170.00 238616 04/04/2017 General Fund Developer Refundable Deposits CSG Consultants Inc 1,062.50 238616 04/04/2017 General Fund 2297 Expenses - DS CSG Consultants Inc 1,062.50 238616 04/04/2017 General Fund 2297 Revenue - DS CSG Consultants Inc -1,062.50 238616 04/04/2017 Capital Projects Fund University Dist. Specific Plan CSG Consultants Inc 2,720.00 Page 33 of 38 Check Check Date Fund Name Account Name Vendor Name 238616 04/04/2017 Successor Agency Housing Fund Contract Svcs - Housing CSG Consultants Inc Check Total: 238617 04/04/2017 General Fund Recruitment - Parks Occupational Health Centers of California Check Total: 238619 04/04/2017 General Fund Fundraising Expense - PAC US Bank 238619 04/04/2017 General Fund Productions - Production US Bank 238619 04/04/2017 General Fund Productions - Production US Bank 238619 04/04/2017 General Fund Productions - Production US Bank 238619 04/04/2017 General Fund Productions - Production US Bank 238619 04/04/2017 General Fund Productions - Production US Bank 238619 04/04/2017 General Fund Productions - Production US Bank 238619 04/04/2017 General Fund Spec Dept Exp -PAC US Bank 238619 04/04/2017 General Fund Spec Dept Exp -PAC US Bank 238619 04/04/2017 General Fund Productions - Production US Bank 238619 04/04/2017 General Fund Productions - Production US Bank Check Total: 238620 04/04/2017 General Fund Spec Dept Exp - SrC US Bank 238620 04/04/2017 General Fund Office Supplies - SrC US Bank 238620 04/04/2017 General Fund Special Event - SrC US Bank 238620 04/04/2017 General Fund Special Event - SrC US Bank 238620 04/04/2017 General Fund Postage & Shipping - SrC US Bank 238620 04/04/2017 General Fund Office Supplies - SrC US Bank 238620 04/04/2017 General Fund Postage & Shipping - SrC US Bank Check Total: 238621 04/04/2017 Sewer Utility Fund Gas & Oil - Sewer US Bank Check Total: 238622 04/04/2017 Sewer Utility Fund Training & Travel -SWR US Bank 238622 04/04/2017 ISF - Fleet Veh Repairs for Parks -Fleet US Bank 238622 04/04/2017 General Fund Training & Travel - Parks US Bank 238622 04/04/2017 General Fund Training & Travel - Parks US Bank 238622 04/04/2017 General Fund Training & Travel - Parks US Bank 238622 04/04/2017 General Fund Training & Travel - Parks US Bank 238622 04/04/2017 General Fund Office Supplies - Parks US Bank 238622 04,'04/2017 General Fund Training & Travel - Parks US Bank Check Total: 238623 04/04/2017 ISF - Fleet Training & Travel - Fleet US Bank Page 34 of 38 Void Amount 467.50 18,185.00 155.00 155.00 145.00 250.10 7.49 30.48 66.63 60.00 30.00 700.00 589.05 1,286.25 1,286.25 4,451.25 32.70 86.79 6.64 43.19 16.25 22.45 49.00 257.02 50.01 50.01 38.72 158.39 26.22 77.88 30.00 15.46 8.71 28.31 383.69 540.00 Check Check Date Fund Name Account Name Vendor Name Void Amount 238623 04/04/2017 ISF - Fleet Spec Dept Exp - Fleet US Bank 90.88 238623 04/04/2017 ISF - Fleet Veh Repairs for Parks -Fleet US Bank 52.76 238623 04/04/2017 ISF - Fleet Small Tools - Fleet US Bank 66.94 238623 04/04/2017 ISF - Fleet Small Tools - Fleet US Bank 95.88 238623 04/04/2017 ISF - Fleet Spec Dept Exp - Fleet US Bank 86.39 238623 04/04/2017 ISF - Fleet Small Tools - Fleet US Bank 118.74 Check Total: 1,051.59 238624 04/04/2017 General Fund Productions - Production US Bank 34.63 238624 04/04/2017 General Fund Productions - Production US Bank 41.18 238624 04/04/2017 General Fund Productions - Production US Bank 14.06 238624 04/04/2017 General Fund Productions - Production US Bank 14.90 238624 04/04/2017 General Fund Productions - Production US Bank 7.27 238624 04/04/2017 General Fund Productions - Production US Bank 3.99 238624 04/04/2017 General Fund Productions - Production US Bank 10.00 238624 04/04/2017 General Fund Productions - Production US Bank 9.91 238624 04/04/2017 General Fund Productions - Production US Bank 32.58 238624 04/04/2017 General Fund Productions - Production US Bank 13.80 238624 04/04/2017 General Fund Productions - Production US Bank 20.91 238624 04/04/2017 General Fund Productions - Production US Bank 8.00 238624 04/04/2017 General Fund Productions - Production US Bank 45.67 238624 04/04/2017 General Fund Spec Dept Exp - Production US Bank 111.39 238624 04/04/2017 General Fund Spec Dept Exp - Production US Bank 115.96 238624 04/04/2017 General Fund Productions - Production US Bank 169.64 238624 04/04/2017 General Fund Productions - Production US Bank 62.89 Check Total: 716.78 238625 04/04/2017 Sewer Utility Fund Repairs & Maint Routine -Sewer US Bank 135.57 238625 04/04/2017 ISF - Fleet Veh Repairs for Sewer --Fleet US Bank 85.00 Check Total: 220.57 238626 04/04/2017 General Fund Janitorial Svcs - PAC US Bank 17.91 238626 04/04/2017 General Fund Concession Purchases - PAC US Bank 9.61 Check Total: 27.52 238627 04/04/2017 General Fund Training & Travel - Parks US Bank 150.00 238627 04/04/2017 General Fund Training & Travel - Parks US Bank 150.00 238627 04/04/2017 General Fund Training & Travel - Parks US Bank 527.64 238627 04/04/2017 General Fund Training & Travel - Parks US Bank 527.64 238627 04/04/2017 General Fund Self Insured Losses -Parks US Bank 154.24 238627 04/04/2017 General Fund Training & Travel - Parks US Bank 20.00 238627 04/04/2017 General Fund Office Supplies - Parks US Bank 5.00 238627 04/04/2017 General Fund Training & Travel - Parks US Bank 30.00 Page 35 of 38 Check Check Date Fund Name Account Name Vendor Name 238628 04/04/2017 Water Utility Fund Equipment < $5K - Water US Bank 238629 04/04/2017 Water Utility Fund Spec Dept Exp - Water US Bank 238629 04/04/2017 Water Utility Fund Spec Dept Exp - Water US Bank 238630 04/04/2017 General Fund Spec Dept Exp - Parks US Bank 238631 04/04/2017 General Fund Spec Dept Exp - Parks US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238632 04/04/2017 General Fund Productions - Production US Bank 238633 04/04/2017 General Fund Spec Dept Exp - Streets US Bank 238633 04/04/2017 General Fund Spec Dept Exp - Streets US Bank 238633 04/04/2017 General Fund Spec Dept Exp - Streets US Bank 238634 04/04/2017 Water Utility Fund Training & Travel - WTR US Bank 238634 04/04/2017 Water Utility Fund Training & Travel - WTR US Bank 238634 04/04/2017 Capital Projects Fund PR -92 Park Restrooms US Bank 238634 04/04/2017 Water Utility Fund Training & Travel - WTR US Bank 238635 04/04/2017 General Fund Spec Dept Exp - RPCC US Bank 238635 04/04/2017 General Fund Spec Dept Exp - RPCC US Bank 238635 04/04/2017 General Fund Publicity - SpC US Bank 238635 04/04/2017 General Fund Publicity - RPCC US Bank Page 36 of 38 Check Total: Check Total= Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Void Amount 1,564.52 21.74 21.74 51.99 21.99 73.98 40.98 40.98 141.00 141.00 19.45 51.21 232.75 44.86 55.36 138.71 -6.45 44.19 6.44 10.44 596.96 104.70 6.49 59.31 170.50 62.00 476.52 867.96 215.11 1,621.59 25.00 369.80 45.00 45.00 Check Check Date Fund Name 238635 04/04/2017 General Fund 238635 04/04/2017 General Fund 238635 04/04/2017 General Fund 238635 04/04/2017 General Fund 238635 04/04/2017 General Fund 238635 04/04/2017 General Fund 238636 04/04/2017 General Fund 238636 04/04/2017 General Fund 238636 04/04/2017 General Fund 238636 04/04/2017 General Fund 238636 04/04/2017 General Fund 238637 04/04/2017 Sewer Utility Fund 238638 04/04/2017 General Fund 238638 04/04/2017 General Fund 238638 04/04/2017 General Fund 238639 04/04/2017 Water Utility Fund 238639 04/04/2017 Water Utility Fund 238639 04/04/2017 Water Utility Fund 238640 04/04/2017 Sewer Utility Fund 238640 04/04/2017 Sewer Utility Fund 238640 04/04/2017 Sewer Utility Fund 238640 04/04/2017 Sewer Utility Fund 238640 04/04/2017 Sewer Utility Fund 238641 04/04/2017 Water Utility Fund 238642 04/04/2017 General Fund 238642 04/04/2017 General Fund 238642 04/04/2017 General Fund 238642 04/04/2017 General Fund Account Name Vendor Name Recruitment - RPCC US Bank Publicity - RPCC US Bank Recruitment - H Pool US Bank Publicity - SpC US Bank Recruitment - H Pool US Bank Spec Dept Exp- Community Event US Bank Sports Supplies - SpC US Bank Sports Supplies - SpC US Bank Spec Dept Exp - RPCC US Bank Office Supplies - SpC US Bank Spec Dept Exp - RPCC US Bank Small Tools - Sewer US Bank Spec Dept Exp - Parks US Bank Training & Travel - Streets US Bank Spec Dept Exp - Parks US Bank Small Tools - Water US bank Small Tools - Water US bank Spec Dept Exp - Water US bank Small Tools - Sewer US Bank Spec Dept Exp -Sewer US Bank Repairs & Maint Routine -Sewer US Bank Vehicle Rep/Maint - Sewer US Bank Repairs & Maint Routine -Sewer US Bank Small Tools - Water US Bank Training & Travel - Parks USBANK Meetings & Travel - RPCC USBANK Meetings & Travel - RPCC USBANK Meetings & Travel - RPCC USBANK Page 37 of 38 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Void Amount 18.02 7.86 17.14 19.00 91.45 138.84 777.11 101.77 175.60 23.83 33.58 16.24 351.02 59.31 59.31 64.84 100.00 8.10 172.94 149.95 15.18 21.99 187.12 71.95 64.41 33.29 23.78 52.49 245.92 66.09 66.09 445.00 465.00 445.00 445.00 Check Check Date 238642 04/04/2017 238642 04/04/2017 Fund Name General Fund General Fund Account Name Meetings & Travel - SrC Dues & Subscription - RPCC Page 38 of 38 Vendor Name USBANK USBANK Check Total: Report Total: Void Amount 445.00 475.00 2,720.00 875,083.03 ITEM NO. 7C 1 Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: April 11, 2017 Department: Development Services Submitted By: Mary Grace Pawson, Development Services Director Prepared By: Vanessa Marin Garrett, Civil Engineer Agenda Title: Approving the Plans and Specifications for Water Tank #8 (Project Number 2006-09), Awarding the Construction Contract to Argonaut Constructors, and Related Actions RECOMMENDED ACTION: Adopt a Resolution approving the plans and specifications for Water Tank #8 (Project Number 2006-09), awarding the construction contract to Argonaut Constructors and Related Actions. BACKGROUND: The University District Specific Plan ("Specific Plan") is a development for up to 1,645 residential units and 100,000 square feet of commercial development in the eastern portion of the City. The development is governed by a Development Agreement that ensures the orderly development of the infrastructure necessary to serve planned growth. On October 25, 2016, the City Council approved a second amendment to the Development Agreement (DA) that shifted responsibility for constructing a new 900,000 gallon water tank from the developer to the City, as long as the developer provided the design and all funding for the tank construction. The developer provided an initial $5,000,000 deposit towards tank construction along with the design drawings. The City advertised for bids on February 27, 2017 and opened bids on March 21, 2017. The recommended actions will allow the City to award the construction contract and secure necessary professional support services for the construction period. Water Tank #8 is a milestone project for the City, in addition to providing storage volume for the University District, the tank is the first elevated water tank in the City, which will enhance both the reliability and energy efficiency of the system for all users. In addition, the service road to the water tank will serve as a portion of the trail that connects the City's Copeland Creek Trail to Crane Creek Regional Park. By awarding this construction contract, the City will be undertaking the first phase of the Crane Creek Trail project and providing an important "match" for the Sonoma County Agricultural and Open Space District's grant that funds a portion of the trail construction. ANALYSIS: The Water Tank #8 Project includes construction of the following elements on 128 -acres east of Petaluma Hill Road, which were recently accepted by the City: • A 0.9 million gallon, elevated water tank, including all grading and walls necessary to support the tank, which can serve the City's system by gravity; 1 ITEM NO. 7C1 • An approximately 12 foot wide 2,600 foot access road, which will also serve as the first phase of the trail connecting the City's Copeland Creek Trail to Crane Creek Regional Park; • An arch culvert bridge over existing drainage; • Approximately 5,200 linear feet total of 12" to 16" water lines; and • Site landscaping and low impact development features. The project is estimated to take 12 months to complete, assuming construction begins this spring and pending weather delays. Bid Results and Award Recommendation: The City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the City's purchasing functions shall be governed by the City's purchasing policy. The City's purchasing policy recognizes that for public works construction projects the City operates under the Public Contracts Code, and must use formal bidding procedures for projects greater than $175,000. In accordance with the Public Contracts Code, staff posted and published an Invitation for Sealed Bids on February 27, 2017. The engineer's estimate for the project, which was provided by the developer's engineer, was between $3.5 and $4 million dollars. The City received five (5) bids listed as follows: Contractor Bid Amount Argonaut Constructors $4,312,558.00 Myers and Sons Construction $4,448,450.00 Team Ghilotti $4,500,211.50 Ghilotti Construction $4,661,189.00 Valentine Corporation $4,841,995.00 Staff reviewed the bids for accuracy and responsiveness and contractor responsibility and recommends award to Argonaut Constructors with the low of bid of $4,312,558.00. The DA amendment requires that the developer fund a contingency of up to 25% of the project's costs and staff is recommending that the City Manager be authorized to execute change orders up to this full contingency amount, which would be a total cost of $5,390,697.50. Construction Management: The Water Tank #8 Project is a large, complex project requiring significant attention during construction to ensure that all aspects of this critical new facility meet the City's specifications. City staff does not have the capacity to manage this project, along with its ongoing workload. In 2015, staff undertook a qualifications -based selection process in order retain a number of qualified construction managers under "Master Services Agreements" with the City. Brelje & Race is one of these pre -qualified construction managers. Brelje & Race brings unique familiarity with the City's water system: the firm performed the City's 2004 Water Model Study and has assisted with the modeling and review of a number of development projects. Because of these unique qualifications, staff selected Brelje & Race to perform the peer review for the Water Tank #8 Project. During this period, Brelje & Race has functioned as an extension of the City's staff and undertaken a number of design, surveying and coordination assignments to help ensure that the project went out to bid on schedule. The firm also has strong construction management qualifications and because of their close familiarity with and historical knowledge of the Water 2 ITEM NO. 7C1 Tank #8 project, staff secured a proposal for construction management services in order to retain an experienced manager for the project. Brelje & Race's proposal includes full construction management services, environmental and geotechnical monitoring, surveying and a modest allowance for "engineering design during construction" in order to clarify details that were not fully developed in developer's plan set. Brelje & Race's proposed fee is $528,750 or 12.26% of the base bid price. Due to the as -needed engineering design services that were included in the proposal at staff's request, the proposal is just slightly over the expected range of 8% to 12% of the construction costs. ENVIRONMENTAL ANALYSIS: On November 8, 2016, the City Council approved an Addendum to the University District Specific Plan Final Environmental Impact Report (2016 Addendum), which analyzed the site specific impact of the proposed Water Tank #8. The 2016 Addendum concluded that there were no changes or new information that would result in greater impacts than the original 2006 Program EIR or 2014 Addendum. Mitigation Measures consistent with 2016 Addendum and all previous CEQA documents will be observed during construction. STRATEGIC PLAN ALIGNMENT: Completing the construction of the Water Tank #8 project is consistent with Strategic Plan GOAL C - ensure the effective delivery of public services. The new water tank will provide both the University District Specific Plan Area and the rest of the City with additional water storage capacity. OPTIONS CONSIDERED: None. Awarding the construction contract and undertaking the Water Tank #8 Project are consistent with the City's obligations on the DA. FISCAL IMPACT/FUNDING SOURCE: The proposed action will have no impact on the City's General Fund, because the construction of Water Tank #8 will be funded by the University District Developer. Staff has estimated the overall cost of the project as $6,428,992, which is outlined in Table below and which includes the 25% contingency allowance contemplated in the DA. Table 1 Item Amount Construction Contract $4,312,558 Construction Management Contract $528,750 Administrative Costs (estimated) $301,879 Contingency Allowance (25%) $1,285,797 Total $6,428,984 The Developer has already provided the City with deposit of $5,000,000, which is adequate to fund the construction and construction management contract but not to fully fund administrative time and potential contingencies. Table 2 outlines the project costs and contingency and subtracts the existing deposit. In accordance with the DA, staff has requested an additional $1,428,984 from the developer to fully cover the administrative costs and contingency. ITEM NO. 7C1 Table 2 Item Amount Total Project Cost $ 5,143,187 25% Contingency $ 1,285,797 Current Deposit $ (5,000,000) Estimated Additional Funds Needed $ 1,428,984 Because Water Tank #8 is included in the City's water capacity charge program, the developer's "deposits" are prepayments of water capacity charges due at the time building permits are pulled. The City Council has approved a form of Water Capacity Charge Credit Agreement, which has been used to provide the developer with credits for the $5,000,000 in deposited "prepayments" that have been received. Because this project is funded by developer deposits, staff is also requesting that Council authorize the Finance Director to accept deposits and adjust budgets and appropriations as necessary to manage these funds. Department Head Approval Date: 03/27/2017 Finance Director Approval Date: 03/27/2017 City Attorney Approval Date: 03/23/2017 City Manager Approval Date: 04/04/2017 Attachments: 1. Resolution Approving the Plans and Specifications for Water Tank #8 (Project Number 2006-09), and Awarding the Construction Contract to Argonaut Constructors 2. Exhibit A - Construction Contract Agreement 3. Task Order 2017-01 for Brelje & Race Consultants 2 RESOLUTION NO. 2017-038 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR WATER TANK #8 (PROJECT NUMBER 2006-09), AWARDING THE CONSTRUCTION CONTRACT TO ARGONAUT CONSTRUCTORS, AND OTHER RELATED ACTIONS WHEREAS, on October 25, 2016, the City Council approved a second amendment to the Development Agreement (DA) for the University District Developer (Developer) that establishes the City's responsibility to construct the Water Tank #8 (Project Number 2006-09) once the developer produces plans and specifications, which have been provided and approved by staff, and WHEREAS, the DA also requires the Developer to provide the City with an initial five million dollar ($5,000,000) contribution to fund the construction and management of the Project; and WHEREAS, the DA allows the City to collect an adjusted deposit amount to account for all expected costs plus a twenty-five percent (25%) project contingency as needed; and WHEREAS, staff estimates that an additional $1,428,984 deposit is needed from the Developer to account for all staff time, construction management, construction contract, projected future expenses, and the contingency allowed per the DA; and WHEREAS, plans and specifications were provided by the Developer and reviewed and approved by City staff including the City Engineer; and WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the city's purchasing functions shall be governed by the city's purchasing policy; and WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 3.6.17 Contracts for Public Projects which defers to the Public Contract Code, an invitation for sealed bids was posted on February 27, 2017, for the Project; and WHEREAS, five bids were received on the bid opening date of March 21, 2017; and WHEREAS, Development Services staff determined that Argonaut Constructors submitted the lowest cost bid and is the lowest responsive and responsible bidder with a bid amount of $4,312,558; and WHEREAS, consistent with the City of Rohnert Park Purchasing Policy and after a qualifications -based selection process, staff has secured a proposed from Brelje & Race for construction management services for $528,750. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: 1. The plans and specifications for the Rohnert Park Water Tank #8 Number 2006-09 are hereby approved and adopted. 2. In making its findings the City Council relied upon and hereby incorporates by reference all of the bid materials, correspondence, staff reports and all other related materials. 3. In accordance with California Public Contract Code Section 20160 et seq. and following any other applicable laws, the City Council of the City of Rohnert Park hereby finds the bid of Argonaut Constructors for the Project to be the lowest, responsive and responsible bid and waives any irregularities in such bid in accordance with applicable law. 4. The City Manager is hereby authorized and directed to execute the contract with Argonaut Constructors, in substantially similar form to Exhibit A, which is attached hereto and incorporated by this reference, for the sum of the base bid for the four million, three hundred and twelve thousand, five hundred and fifty-eight dollars ($4,312,558) for construction of the Project in accordance with the bid documents and applicable law upon submission by Argonaut of all documents required pursuant to the Project bid documents. 5. City staff is hereby directed to issue a Notice of Award to Argonaut Constructors for this project. 6. The City Manager is hereby authorized to execute future change orders of up to twenty- five percent the original bid amount. 7. The City Manager is hereby authorized to execute Task Order 2017-01 with Brelje & Race consultants for Project construction management. 8. The Finance Director is hereby authorized to accept an additional $1,428,984 deposit from the Developer and make budget adjustments and appropriations as necessary to fund the Project. DULY AND REGULARLY ADOPTED this 11 th day of April, 2017. CITY OF ROHNERT PARK Jake Mackenzie, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: BELFORTE: CALLINAN: STAFFORD: MACKENZIE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (2) 2017-038 Exhibit A to Resolution CONTRACT WATER TANK #8 PROJECT PROJECT NO. 2006-09 THIS AGREEMENT, made and entered into this day of , 20, by and between hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". WITNESSETH: WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor must perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more particularly described in the Resolution adopted by the City Council of said City on <<MONTH DAY, YEAR>>, the items and quantities of which are more particularly set forth in the Contractor's bid therefor on file in the office of the City Clerk, except work to be performed by subcontractors as set forth in the Contractor's bid and for which the Contractor retains responsibility. 2. Time of Performance and Liquidated Damages: The Contractor must begin work within fifteen (15) calendar days after official notice by the City Engineer to proceed with the work and must diligently prosecute the same to completion within 280 working days of that Notice. The Contractor acknowledges and agrees that time is of the essence with respect to Contractor's work and that Contractor shall diligently pursue performance of the work. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council must have authorized, the Contractor must pay to the City liquidated damages in the amount of FIVE HUNDRED DOLLARS ($500) per day for each and every calendar day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of <<AMOUNT>> 4. Component Parts and Interpretation: This contract must consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a) This Agreement Water Tank #8 Project Part 1: Bid Documents Rohnert Park City Proj. No. 2006-09 Page 1-1 LA #4834-0043-9827 vt Exhibit A to Resolution b) Notice Inviting Sealed Proposals C) Instruction and Information to Bidders d) Accepted Proposal, with all attachments and certifications e) Faithful Performance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Design Standards j) Plans, Profiles and Detailed Drawings In the event of conflict between these documents, the following order of precedence will govern: this contract; change orders; supplemental agreements and approved revisions to plans and specifications; special conditions; standard specifications; detail plans; general plans; standard plans; reference specifications. In the absence of a controlling or contrary provision in the foregoing, the Standard Specifications (20 10 edition) of the California Department of Transportation shall apply to this project. 5. Independent Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor's officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City. 6. Prevailing Wages: Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract will be on file in, and available at, the office of the Director at 601 Carmen Drive, Camarillo, California 93010. Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records. Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor may forfeit as a penalty to City up to $200.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate. Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, Water Tank #8 Project Part 1: Bid Documents Rohnert Park City Proj. No. 2006-09 Page 1-2 LA #4834-0043-9827 vt Exhibit A to Resolution must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice's work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations. If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis -Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following). 7. Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810 and following, eight hours of labor constitutes a legal day's work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. 8. Apprentices: Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any Subcontractor under him. Section 1777.5, as amended, requires the Contractor or Subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or B. When the number of apprentices in training in that area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the assignment of an apprentice to any work performed under a public works Contract would create a condition which would jeopardize his life or the life, safety, or property of fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman, or E. When the Contractor provides evidence that he employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship program if he employs registered apprentices or journeymen in any apprenticeable trade on Water Tank #8 Project Part 1: Bid Documents Rohnert Park City Proj. No. 2006-09 Page 1-3 LA #4834-0043-9827 vl Exhibit A to Resolution such Contracts and if other Contractors on the public works site are making such contributions. The Contractor and any Subcontractor under him must comply with the requirements of Section 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. . 9. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor must not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 10. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and must for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self- insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 11. Indemnity and Insurance: To the fullest extent permitted by law, Contractor must indemnify, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor's activities hereunder, including the activities of other persons employed or utilized by Contractor including subcontractors hired by the Contractor in the performance of this Agreement excepting liabilities due to the active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and must continue to bind the parties after termination/completion of this Agreement. Contractor shall procure and maintain throughout the time for performance of the work under this Contract the insurance required by the Special Provisions. The requirement that Contractor procure and maintain insurance shall in no way be construed to limit the Contractor's duty to indemnify City as provided in the paragraph above. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Water Tank #8 Project Part 1: Bid Documents Rohnert Park City Proj. No. 2006-09 Page 1-4 LA #4834-0043-9827 vl Exhibit A to Resolution 12. City Right of Termination and Right to Complete the Work. The City may terminate the Contract when conditions encountered during the work make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of any of the following is a default by Contractor under this Contract: A. Contractor refuses or fails to prosecute the Work or any part thereof with such diligence as will insure its completion within the time specified or any permitted extension. B. Contractor fails to complete the Work on time. C. Contractor is adjudged bankrupt, or makes a general assignment for the benefit of creditors, or a receiver is appointed on account of Contractor's insolvency. D. Contractor fails to supply enough properly skilled workers or proper materials to complete the Work in the time specified. E. Contractor fails to make prompt payment to any subcontractor or for material or labor. F. Contractor fails to abide by any applicable laws, ordinances or instructions of City in performing the Work. G. Contractor breaches or fails to perform any obligation or duty under the Contract. Upon the occurrence of a default by Contractor, the Director will serve a written notice of default on Contractor specifying the nature of the default and the steps needed to correct the default. Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory arrangements acceptable to City for the correction or elimination of such default are made, as determined by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case, Contractor will not be entitled to receive any further payment, except for Work actually completed prior to such termination in accordance with the provisions of the Contract Documents. In event of any such termination, City will also immediately serve written notice of the termination upon Contractor's surety. The surety will have the right to take over and perform pursuant to this Contract; provided, however, that if the surety does not give City written notice of its intention to take over and perform this Contract within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable to City for any and all excess costs or other damages incurred by City in completing the Work. If City takes over the Work as provided in this Section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary for the completion of the Work. 13. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Water Tank #8 Project Part 1: Bid Documents Rohnert Park City Proj. No. 2006-09 Page 1-5 LA #4834-0043-9827 vt Exhibit A to Resolution Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section must include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor must be the beneficial owner of any securities substituted for moneys withheld and must receive any interest thereon. Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for in Section 22300 for securities deposited by the Contractor. Upon satisfactory completion of the Contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section. Any escrow agreement entered into pursuant to this section must contain as a minimum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash in case of the default of the Contractor; and C. The termination of the escrow upon completion of the contract. 14. General Provisions A. Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations. B. Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City's sole discretion since the experience and qualifications of Contractor were material considerations for this Contract. C. Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties. D. Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract. E. Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as Water Tank #8 Project Part 1: Bid Documents Rohnert Park City Proj. No. 2006-09 Page 1-6 LA #4834-0043-9827 vt Exhibit A to Resolution applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void. F. Counterparts, Facsimile or other Electronic Signatures. This Contract may be executed in several counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. Amendments to this Contract will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature. G. Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract. H. Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party. I. Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision. J. Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the Northern District of California. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK <<CONTRACTOR>> City Manager Date Name/Title Date Per Resolution No. «RESO #>>adopted by the Rohnert Park City Council at its meeting of «Month»«Day>>,«year>>. ATTEST: APPROVED AS TO FORM: City Clerk City Attorney Water Tank #8 Project Part 1: Bid Documents Rohnert Park City Proj. No. 2006-09 Page 1-7 LA #4834-0043-9827 vt Exhibit A to Resolution I10R311;7I.Lei y Bidder's attention is directed to the following insurance forms and to Section 2.03 of the Special Provisions, located on Pages 2-1 through 2-6 in the Special Provisions section. It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. Failure to comply strictly with the insurance requirements may result in forfeiture of the bid security and withdrawal of the bid proposal. Water Tank #8 Project Part 1: Bid Documents Rohnert Park City Proj. No. 2006-09 Page 1-8 LA #4834-0043-9827 vt CERTIFICATE OF INSURANCE ISSUE DATE MM/DD/YY) CITY OF ROHNERT PARK (the "City") PRODUCER THIS CERTIFICATE OF INSURANCE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. BEST'S COMPANIES RATING COMPANY LETTER A COMPANY LETTER B INSURED COMPANY LETTER C COMPANY LETTER D COMPANY LETTER E THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVEN BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY) ALL LIMITS IN THOUSANDS GENERAL AGGREGATE $ GENERAL LIABILITY PRODUCTS-COMP/OPS AGGREGATE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE ❑ OCCUR. PERSONAL & ADVERTISING INJURY $ EACH OCCURRENCE $ OWNER'S & CONTRACTOR'S PROT. FIRE DAMAGE (Any one fire) $ OTHER MEDICAL EXPENSE (Any one person) $ COMBINED AUTOMOBILE LIABILITY SINGLE LIMIT $ ANY AUTO i ALL OWNED AUTOS ❑ SCHEDULED AUTOS BODILY INJURY (Per person) $ BODILY INJURY ❑ HIRED AUTOS ❑ NON -OWNED AUTOS (Per accident) $ 1 GARAGE LIABILITY PROPERTY DAMAGE $ EXCESS LIABILITY EACH OCCURRENCE $ 7 UMBRELLA AGGREGATE $ 7 OTHER THAN UMBRELLA FORM STATUTORY ❑ WORKER'S COMPENSATION AND EACH ACCIDENT $ DISEASE -POLICY LIMIT $ EMPLOYERS' LIABILITY DISEASE -EACH EMPLOYEE $ PROPERTY INSURANCE COURSE OF CONSTRUCTION AMOUNT OF INSURANCE $ DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/RESTRICTIONS/SPECIAL ITEMS THE FOLLOWING PROVISIONS APPLY: 1. None of the above-described policies will be canceled until after 30 days' written notice has been given to the City at the address indicated below. 2. The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are added as insureds on all liability insurance policies listed above. 3. It is agreed that any insurance or self-insurance maintained by the City will apply in excess of and not contribute with, the insurance described above. 4. The City is named a loss payee on the property insurance policies described above, if any. 5. All rights of subrogation under the property insurance policy listed above have been waived against the City. 6. The workers' compensation insurer named above, if any, agrees to waive all rights to subrogation against the City for injuries to employees of the insured resulting from work for the City or use of the City's premises or facilities. CERTIFICATE HOLDER/ADDITIONAL INSURED AUTHORIZED REPRESENTATIVE CITY OF ROHNERT PARK SIGNATURE 130 "RAM AVENUE TITLE ROHNERT PARK, CA 94928 PHONE NO. Rev. 11/08 Water Tank #8 Projct Rohnert Park City Proj. No. 2 0 0 6- 0 9 LA #4834-0043-9827 v1 Part 1: Bid Documents Page 1-9 INSURERISO FORM CG 20 10 11 85 (MODIFIED) POLICY NO: COMMERCIAL GENERAL LIABILITY ENDORSEMENT NO: THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Organization: The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are named as additional insured. (If no entry appears above, the information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement). WHO IS INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule but only with respect to liability arising out of "your work" performed for that insured. 1. The insured scheduled above includes the insured's elected or appointed officers, officials, employees, agents and volunteers. 2. This insurance must be primary as respects the insured shown in the schedule above, or if excess, must stand in an unbroken chain of coverage excess of the Named Insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the Insured scheduled above must be in excess of this insurance and must not be called upon to contribute with it. 3. The insurance afforded by this policy must not be canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Entity. 4. Coverage must not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insurance would be invalid under Subdivision (b) of Section 2782 of the Civil Code. Signature -Authorized Representative Address CG 20 10 11 85 Insurance Services Office, Inc. Form (Modified) Water Tank #8 Projct Part 1: Bid Documents Rohnert Park City Proj. No. 2 0 0 6- 0 9 Page 1-10 LA #4834-0043-9827 v1 SUBMIT IN DUPLICATE AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT ENDORSEMENT NO. ISSUE DATE(MM/DDNY) FOR CITY OF ROHNERT PARK (the "City") PRODUCER POLICY INFORMATION: Insurance Company: Policy No.: Policy Period: (from) (to) LOSS ADJUSTMENT EXPENSE ❑ Included in Limits ❑ In Addition to Limits ❑ Deductible ❑ Self -Insured Retention (check which) of $ Telephone NAMED INSURED APPLICABILITY. This insurance pertains to the operation and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here ze in which case only the following specific agreements and permits with the City are covered: CITY AGREEMENTS/PERMITS TYPE OF INSURANCE OTHER PROVISIONS ❑COMMERCIAL AUTO POLICY []BUSINESS AUTO POLICY ❑OTHER LIMIT OF LIABILITY CLAIMS: Underwriter's representative for claims pursuant to this insurance. Name: Address: $ per accident, for bodily injury and property damage. Telephone: ( ) In consideration of the premium charged and notwithstanding an inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, it is agreed as follows: 1. INSURED. The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are included as insureds with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, or for which the Named Insured is responsible. 2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City, the insurance afforded by this policy must: (a) be primary insurance as respects the City, its officers, officials, employees, agents or volunteers; or (b) stand in an unbroken chain of coverage excess of the Named Insured's primary coverage. Any insurance or self-insurance maintained by the City, its officers, officials, employees and volunteers must be excess of the Named Insured's insurance and not contribute with it. 3. CANCELLATION NOTICE. With respect to the interests of the City, this insurance must not be cancelled, except after thirty 30) days prior written notice by receipted delivery has been given to the City. 4. SCOPE OF COVERAGE. This policy affords coverage at least as broad as: (1) If primary, Insurance Services Office form number CA0001 (Ed. 1/87), Code 1 ("any auto"); or (2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding section (1). Except as stated above nothing herein must be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached. ENDORSEMENT HOLDER CITY AUTHORIZED 1.® Broker/Agent t® Underwriter uR REPRESENTATIVE CITY OF ROHNERT PARK I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my 130 AVRAM AVENUE signature hereon do so bind this company to this endorsement. ROHNERT PARK, CA 94928 Signature (original signature required) Telephone: ( ) Date signed: REV. 11/08 Water Tank #8 Projct Rohnert Park City Proj. No. 2 0 0 6- 0 9 LA #4834-0043-9827 v1 Part 1: Bid Documents Page 1-11 SUBMIT IN DUPLICATE WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY ENDORSEMENT NO. ISSUE DATE (MM/DD/YY) SPECIAL ENDORSEMENT FOR CITY OF ROHNERT PARK (the "City") PRODUCER POLICY INFORMATION: Insurance Company: Policy No.: Policy Period: (from) (to) OTHER PROVISIONS Telephone NAMEDINSURED CLAIMS: Underwriter's representative for claims pursuant to this insurance. EMPLOYERS LIABILITY LIMITS Name: $ (Each Accident) Address: $ (Disease - Policy Limit) $ (Disease - Each Employee) Telephone: ( ) In consideration of the premium charged and notwithstanding an inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, it is agreed as follows: 1. CANCELLATION NOTICE. This insurance must not be cancelled, except after thirty (30) days prior written notice by receipted delivery has been given to the City. 2. WAIVER OF SUBROGATION. This insurance Company agrees to waive all rights of subrogation against the City, its officers, officials, employees, agents and volunteers for losses paid under the terms of this policy which arise from the work performed by the Named Insured for the City. Except as stated above nothing herein must be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached. ENDORSEMENT HOLDER CITY AUTHORIZED ug} Broker/Agent Underwriter REPRESENTATIVE CITY OF ROHNERT PARK I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my 130 AVRAM AVENUE signature hereon do so bind this company to this endorsement. ROHNERT PARK, CA 94928 Signature (original signature required) Telephone: ( ) Date signed: REV. 11/08 Water Tank #8 Projct Rohnert Park City Proj. No. 2 0 0 6- 0 9 LA #4834-0043-9827 v1 Part 1: Bid Documents Page 1-12 Water Tank #8 Project Rohnert Park City Proj. No. 2006-09 LA #4834-0043-9827 vl Part 5: Drawings Page 5-13 BRELJE & RACE, CONSULTING CIVIL ENGINEERS, TASK ORDER NO. 2017-01 CITY OF ROHNERT PARK AND BRELJE & RACE, CONSULTING CIVIL ENGINEERS AUTHORIZATION TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR THE WATER TANK #8 PROJECT No. 2006-09 SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Brelje & Race, Consulting Civil Engineers to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Brelje & Race, Consulting Civil Engineers ("Consultant") hereto approved by Council on February 23, 2016 mKolnelL,14MYK1]UXII&VA111111" The items authorized by this Task Order are presented in Attachment "A" - Scope of Services, which is attached hereto and incorporated by this reference. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Attachment `B," which is attached hereto and incorporated by this reference, for an amount not -to -exceed five hundred and twenty-eight thousand, seven hundred and fifty ($528,750). SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 of this Task Order shall be completed by December 7, 2018 or as extended in writing by the City Engineer. SECTION 5 — ITEMS AND CONDITIONS All terms and conditions contained in the MASTER AGREEMENT for professional services between City and Consultant are incorporated by reference and remain in full force and effect. Approved this , day of 52017. CITY OF ROHNERT PARK Brelje & Race, Consulting Civil Engineers Darrin Jenkins, City Manager (Date) Per Purchasing Policy adopted as Reso 2016-51 On June 14, 2016 ATTEST: City Clerk By: Sean Jeane, Vice President (Date) APPROVED AS TO FORM: City Attorney 7 Brefle & Race PROPOSAL ENGINEERING SERVICES DURING CONSTRUCTION STORAGE TANK 8 & TRANSMISSION PIPELINES Prepared For CITY OF ROHNERT PARK Prepared By BRELJE & RACE ENGINEERS February 2, 2017 PROJECT UNDERSTANDING The City of Rohnert Park will be entering into a construction contract in early April of this year for construction of a new water storage reservoir (Tank 8), associated transmission pipelines, arched culvert and associated roadway and site work. The new construction will be located within the County of Sonoma, on City owned property known as the Anderson 128 site. The water tank is being constructed primarily to serve the University District planned development. Brelje & Race has been requested to provide engineering services during construction, including assistance with bidding, minor civil and geotechnical engineering services in support of potential future site expansion, and full construction management services. The construction management services will include numerous sub -tasks including submittal and RFI review/coordination, daily observations, and several specialty subconsultant services for environmental, geotechnical and structural monitoring during construction. It is anticipated that the developer's engineer will be providing completed technical specifications and improvement drawings, but not necessarily construction -ready bid documents. Brelje & Race will provide review services to ensure the drawings have incorporated previous commentary and recommendations, and will produce construction -ready documents. In order to expedite construction, and avoid further design and review cycles, any needed revisions to the design drawings will be prepared by Brelje & Race during bidding and/or construction and implemented as either contract addenda (if completed during bid phase) or change order work by the selected contractor. The City intends to revise the tank site by altering the current design to allow for a future water storage tank of similar size to be constructed adjacent to the currently planned water tank. The design revisions will include grading plans, retaining walls, underground utility and piping modifications, and other related changes as needed to accommodate a second tank on an adjacent site. For consistency with the design drawings, Brelje & Race will prepare the anticipated changes with assistance from the Geotechnical Engineer, Engeo, Inc. The original geotechnical reports prepared in 2005 and 2006 did not include any subsurface investigations outside of the current tank building envelope. Additional investigation, and an amended geotechnical report are recommended for the adjacent tank pad, and those services have been included. A detailed description of the individual tasks to be performed for the engineering scope of services for this specific project are provided following. 475 Aviation Blvd.. Suite 1220 - Santa Rosa, CA 95403 - u: 707-576-1322 www.brce.com I 1 SCOPE OF SERVICES TASK 1 Assistance with Bidding The City will need the construction manager to assist during the bidding process with each of the following tasks: 1. Final Design Review Construction manager will provide a final constructability review and check of the drawings and specifications for compliance with all comments previously sent to the design engineer. 2. Create Bid Schedule, Description of Bid Items & Assemble Final Construction Documents The Design Engineer and his subconsultants were requested to complete their drawings and technical specifications by the planned February Bid Advertisement date. They were unable to coordinate their efforts to create a completed front-end and bid ready contract documents. Brelje & Race will create a simplified bid schedule, and provide bid item descriptions as needed to complete the Bid -Ready Construction Documents. 3. Provide Response to Bidder Questions & Prepare Addenda during Bid Advertising Brelje & Race will work as the City's agent to collect comments and questions from bidders and prepare appropriate responses. Responses will be compiled and sent to plan holders in the form of Addenda. 4. Coordinate between Design Consultants and City Brelje & Race will coordinate with the appropriate party to provide responses to any bidder questions that can't be resolved through review of the specifications. Brelje & Race will contact the appropriate vendor, City personnel, the Design Consultant or any of his subconsultants directly in order to expedite a response. (Any necessary plan revisions will be prepared by the original designer.) TASK 2 Engineering Design Services During Construction & Extra Services Brelje & Race anticipates preparing a minor design revision during bidding and early in construction to make necessary changes that would accommodate a second tank on an adjacent tank pad sometime in the future. The design would need to be prepared and implemented under the construction contract as change order work. For this effort, the following subtasks have been included (not necessarily in chronological order): 1. Site Redesign for Future Tank Conduct the pre -construction meeting, which will include appropriate City staff, Contractor and major subcontractors. B&R will prepare the agenda and minutes for distribution. The meeting will include a discussion of all items pertinent to the successful performance and completion of the project by the contractor, particularly expectations regarding schedule, notifications, testing, and other protocols. Page 2 of 8 2. Attend Project Design and Coordination Meetings Conduct and document progress meetings after substantial work progress has been initiated. Prepare and distribute meeting agendas to include schedule updates, key issues and constraints, and progress updates. Prepare and distribute meeting minutes. Contractor will be requested to provide three week 3. Conduct Supplemental Geotechnical Subsurface Investigation Our subconsultant, Engeo, Inc., will be retained to conduct additional geotechnical investigations and prepare a new or supplemental report to support the future tank site and ensure it will be suitable for that purpose. From their Scope of Services provided to us, they will be performing the following tasks: Engeo will analyte the subsurface conditions and laboratory test results, and prepare a geotechnical report that will include the items described below. ❑ Suitability of the site for the proposed tank and associated improvements. ❑ Assessment ofgeological ha.Zards at the site and in the general pr ject area. ❑ Treatment ofgeotechnical constraints such as bedrock excavatability, seismicity, expansive soils and bedrock units, as necessary, based on field exploration results. ❑ Site grading recommendations, including excavatability, construction constraints, fill placement recommendations, utility backfill, and recommendations for site drainage. ❑ Foundation design recommendations for recommended foundation type(s) and California Building Code (CBC) seismic criteria. ❑ Soil parameters for the soil nail wall design including friction angle, cohesion, unit weight, and estimated bond strength. ❑ Evaluation ofglobal stability. ❑ Conventional retaining wall recommendations. ❑ Secondary slab -on - ,grade (17atwork) recommendations. ❑ Pavement recommendations for hot mix as and Portland cement concrete. The geotechnical report will include a summary of the surface and subsurface conditions, seismicity, laboratory test data, boring log data, and a site plan showing our exploratory location and improvement limits. Our report will be signed by a licensed California Geotechnical Engineer. TASK 3 Construction Management, Field Observation & Monitoring Services For a tank rehabilitation project Brelje & Race will typically performs all of the following listed tasks. Preconstruction Meeting Conduct the pre -construction meeting, which will include appropriate City staff, Monitors, Contractor and major subcontractors. B&R will prepare the agenda and minutes for distribution. The meeting will include a discussion of all items pertinent to the successful performance and completion of the project by the contractor, particularly expectations regarding schedule, notifications, monitoring, testing, and other protocols. Page 3 of 8 2. Construction Progress Meetings (Bi -weekly) Conduct and document progress meetings after substantial work progress has been initiated. Prepare and distribute meeting agendas to include schedule updates, key issues and constraints, and progress updates. Prepare and distribute meeting minutes. Contractor will be requested to provide three week Preconstruction Meeting. Subcontractors and others will be invited as needed from time -to -time. 3. Schedule Management Provide schedule management including review of contractor's as -planned schedule for conformance with the specifications and for reasonableness of activity durations and sequence. Meet with the contractor to discuss and clarify any significant issues. Review revised schedules as required. Review work progress as compared to the as -planned schedule and notify contractor of schedule slippage. Analyze schedule to determine impact of the weather and change orders on the construction schedule. Review contractor's updates of the construction schedule which incorporates actual progress, weather delays, and change order impacts. 4. Maintain Project Records Maintain submittal and RFI logs, daily reports and inspection records, compliance testing reports and logs, photo logs and other correspondence and records information. Brelje & Race will also provide the contractor with Statements of Working Days on a weekly basis. 5. Prepare Bi -Weekly Reports Prepare report of progress and status updates on a bi-weekly basis and submit via email to the City's project manager. Additional reports will be provided upon request or when progress is occurring rapidly. 6. Review Monthly Progress Payments Evaluate monthly progress payment requests from contractor, review for accuracy and completeness and negotiate changes to quantities where needed and submit to City with recommendation for payment. 7. Requests for Information (RFIs) Evaluate, coordinate and manage Requests for Information (RFIs) and Requests for Clarifications (RFCs) and all responses. This includes log, tracking progress, request response from appropriate persons, review/edit response, and transmit response to contractor. 8. Potential Change Orders and Contract Change Orders Coordinate and manage the requests for CCOs and communications regarding PCOs, including log, review in conjunction with City staff, assist with determination of changed conditions and scope definition as needed, assist with negotiation, and incorporate change orders into the construction contract. Brelje & Race will prepare all change order requests with City provided standard forms, if available, or will prepare using our own standard forms. 9. Submittal and Shop Drawing Review Process Prepare a list of required submittals, provide to the contractor, and keep a log of all submittals and their review status throughout the project. Coordinate and manage the submittal and shop drawing review process. Submittals will be logged, routed to the appropriate reviewer(s) and City staff, with consolidated response transmitted back to the Contractor in a timely Page 4 of 8 manner. Subsequent resubmittals will also be routed, tracked and returned with appropriate comments. 10. Permit & CEQA Monitoring and Compliance The project includes a County encroachment permit with conditions which must be monitored and adhered to; our field observer will assist with that monitoring. CEQA required mitigation measures have also been incorporated into the project specifications and are beyond the expertise of our staff. The mitigation measures requiring monitoring by other experts to ensure compliance include: Y BIO -5a: Install Construction Barrier Fencing to Protect Sensitive Biological Resources Adjacent to the Construction Zone Y BIO -12a: Conduct a Preconstruction Survey for Northwestern Pond Turtles in Suitable Uplands Y BIO -13a: Conduct Preconstruction Surveys for Active Burrowing Owl Burrows and Implement the California Department of Fish and Game Guidelines for Burrowing Owl Mitigation, if necessary. (Survey required and cannot disturb burros between February 1 and August 31). Y BI0-14a: Avoid Disturbance of Tree-, Shrub-, and Ground -Nesting Special -Status and Non—Special-Status Migratory Birds. (Required within 1 week prior to initiation of construction activities if construction begins between March 1 and August 15) Y C -5a: Implement a Monitoring Program for Buried Cultural Resources. (Native American and archaeological monitors should be present during all initial ground - disturbing activities with the potential to encounter Native American cultural resource.i [NOTE: A technical report with monitoring recommendations shall be prepared by a qualified archaeologist to guide the actions of monitors and construction crews in the event of an archaeological discovery. We at Brelje & Race are not sure how, when, or if this technical report has been prepared.] Y HAZ-2d: Screen Surface Soils in the Project Area for Residuals from Agricultural Chemicals (Fertilizers and Pesticides) Y HAZ-2e: Stockpile and Sample Excavated Soils Other standard mitigation measures to be monitored by our inspector include noise, work hours, watching for spills, ensuring vegetation is cleared to prevent fires, ensuring equipment is clean to prevent spread of noxious weeds, protecting existing trees, ensuring streets are clean, etc. 11. Claims Management Should any disputed work items not be resolved adequately through the change order process and the Contractor files a claim, Brelje & Race will advise and assist City staff throughout the claims process. Page 5 of 8 12. Field Observation/Inspection Field observation and inspection duties will be performed on a full time basis to monitor the contractor's work for completeness and compliance with the contract documents. The field inspector will also provide a line of communication between the contractor and the City through the project manager and vice -versa. The field inspector will attend all progress meetings and assist in the progress payment review process, prepare and monitor the punch list and coordinate with contractor for special inspections and owner notification. The field inspector will keep a diary/log, prepare work reports, keep photo documentation of progress, and list all observed activities. For this project, our Field Observer is also a Society of Protective Coatings (SSPC) certified coatings inspector who will monitor the Contractor's work for compliance with the coating specifications. The inspector will: provide surveillance of environmental conditions during preparation and painting operations; observe cleanliness and preparation of surfaces prior to coating; provide thickness and adhesion testing of coating systems at each coat and the final product, and; provide a testing report to the City. Testing of coating systems will include measurement of dry film thickness (DFT) and SSPC comparative tests for surface preparation. Environmental conditions will also be monitored during painting. Tests include field dew point determination, measurement of steel surface temperatures with a laser thermometer and relative humidity using a sling psychrometer. Brelje & Race will also coordinate and procure special inspection services for tank welds in accordance with AWWA D-100, and other testing as required. 13. Photograph or Video Documentation Coordinate pre and post construction video and photographic site survey, provide daily photographic work detail, and provide the City with all photographic material at the conclusion of the job. 14. Field Changes & Plan Revisions From time -to -time, plan revisions are needed during construction. Brelje & Race will coordinate the efforts of the design engineer and his subconsultants to prepare revisions, or if minor, will prepare the revisions ourselves. Our inspector will also ensure the Contractor keeps an accurate "Record Drawing" set throughout which fully documents any changes or revisions to the original design plans. 15. Inspection Reports Provide daily reports detailing work items completed, materials used, labor and equipment on site, any potential or incurred CCO work. The daily reports also provides a means to track the contractor's schedule and issues that arise such as problems with traffic control or public safety. The Construction Manager will review all reports ahead of submitting to the City. 16. Geotechnical Observation, QA Testing & Sampling For all tasks that require specialty knowledge for observations, testing or materials sampling such as geotechnical review, compaction testing, concrete compressive strength testing and welding inspections, Brelje & Race will be utilizing the services of Terrain Geotechnical and/or Consolidated Testing Laboratories. Page 6 of 8 Dana Brock, of Terrain Geotechnical, is a registered Engineering Geologist and a Geotechnical Engineer. Dana will be providing observation services for footings, retaining walls, embankment fills and keyways, and other matters that our own inspector does not have an appropriate expertise. Helen Vivian is a certified soils technician and certified concrete specialist. She will provide compaction testing for fill soils, and will collect concrete samples where necessary. Consolidated Testing Labs will act as the Owner's representative for welding inspections. The Contractor will be required to provide his own welding inspections, however, the City is also allowed under the contract to provide their own inspection services, which is highly recommended. It is anticipated that the City's inspector will be on-site intermittently, mostly to confirm the results of the Contractor's inspector. Should any issues arise with the Contractor's inspections, it may be necessary to increase the presence of the City's welding inspector. Brelje & Race will monitor the testing results of both, and advise the City as necessary. 17. Substantial Completion and Punch List At the time of substantial project completion, schedule with the City the review and preparation by the field inspector a formal Punch List of items remaining for the contractor to comply with all contract provisions and allow preparation of the Notice of Completion. 18. Project Closeout & Documents Management Provide the City with copies of all project documentation including, submittal and RFI logs, daily field reports, correspondence, log of testing results, photo documentation and any other pertinent documentation. Assist with preparation of the Notice of Completion, and advise the City when appropriate to pay retention and other final closeout items. 19. Worksite Safety Monitoring & Liability Awareness Brelje & Race personnel will continuously monitor job site conditions for safety on behalf of the Contractor and the City. Where needed, gentle reminders will be provided (without direction) for situations where better safety or reduced liability become an issue. 20. Water Sampling for Bacteriological Clearance Brelje & Race's field observer will assist the City in collecting water quality and bacteriological samples for WQ compliance. FEE Our fees for these services will be billed monthly on a time and expenses basis, and will not be exceeded without prior written approval from the City. The recommended budget for the provided scope of services is estimated at $528,750 and is based on the attached Task, Work Hour and Cost Tabulation. The rates used for the tabulation were taken from our current Schedule of Rates, copy also attached. The construction contract was recently estimated to require 54 weeks for project completion, although it is unlikely work will occur every day, therefore our field inspection services have been estimated based on 52 weeks of full-time observations. Our Construction Manager is expected to spend between 15 and 20 percent of his time throughout the project duration, which is reflected in the fee. Page 7 of 8 Other assumptions are listed in the tabulation worksheet. PERSONNEL I The Construction Manager from Brelje & Race will be Sean Jeane. Mr. Jeane is an associate principal at Brelje & Race and an experienced CM who has managed numerous municipal construction projects, including several steel water tank construction and rehabilitation projects of a similar nature. Field inspection services are currently anticipated to be provided by George Potter, PE, of Brelje & Race. George, our SSPC certified coatings inspector, will have primary responsibility for all field inspection services. Other staff will provide support and assistance as necessary, and act as George's back-up for any occasions George may be unavailable. The project is well suited for George, as he has extensive experience gained from several recent and similar new tank construction projects and several tank recoating projects. Inspection for compliance the geotechnical recommendations or requirements will be provided by Dana Brock, GE, CEG, of Terrain Geotechnical, Inc. Mr. Brock has a long history assisting Brelje & Race on a wide variety of construction projects. Brelje & Race has will be retaining Ted Winfield, Ph.D., of Ted Winfield & Associates for performing the wetlands delineation monitoring. Dr. Winfield was the environmental specialist retained by the Design Engineer/Developer, and is responsible for the preparation of the Preliminary Advisor Assessment — Waters of the United States Report for the project site, and he prepared a letter, dated 8/5/16, regarding the status of endangered plants and the California Tiger Salamander on the project site. He is the most qualified individual to ensure the delineation is respected. Jane Valerius of Environmental Consulting (Botanist) and Trish Tatarian of Wildlife Research Associates (Biologist) are each well-known and respected environmental professionals in Sonoma County. Brelje & Race has a long and successful history of working with each. For all of our staff and for our subconsultants, full resumes can be provided upon request. SCHEDULE AND ABILITY TO PERFORM It is our understanding that the bid advertising is scheduled to begin on February 22nd with bid opening scheduled for March 21St. These dates were selected in order to be able to award the project at the City's April 11th Council meeting, which would allow for construction to begin by May. Brelje & Race will be expected to begin as soon as plans are submitted, which is expected to be by February 17th. Based on these assumptions, our project manager, office and field staff will be prepared to begin work immediately upon authorization to proceed. Construction, if initiated in May of this year, should continue through May of 2018. ASSUMPTIONS AND LIMITATIONS 1. Construction surveys are not included. We assume the contractor will be responsible for procuring any needed surveying under his contract, however, Brelje & Race would be happy to provide these services for additional fee if requested. 2. Permits and other fees, if any, are assumed to be arranged for and paid by others. Page 8 of 8 CONSTRUCTION MANAGEMENT TASK, WORK HOUR AND COST TABULATION WATER TANK 8 & TRANSMISSION PIPELINES CITY OF ROHNERT PARK February 2, 2017 JTrASKS 7 Work Hours Monitoring & Testing Brelje & Race Terrain Consolidated Testing Labs Terrain - Lab Biological Monitoring/Review En eo Jeane Bryant Potter Brock Vivian Vivian Staff Lab Vivian Winfield Valerius ?atatian Bayham/Tootle Construction Construction Engineering Engineer Manager Project EngEngineer Geologist Soils Technologist Concrete Welding Concrete Cylinder Specialist Inspector(b) Tests (no.) Compaction Wetlands Curves/soil-T,ests Delineation Bird/Turtle Botanist Survey Geotechnical Subconsultant ASSISTANCE W/ BIDDING 1.01 Final Design Review 8 16 16 8 1.02 Prepare Contract Documents & Bid Schedule 8 16 4 1.03 Coordinate/Respond to Bidder Questions/Addenda Preparation 8 24 4 1.04 Coordination w/ Design Consultants 4 16 Subtotal Bidding Assistance: 28 72 16 16 - $ - $ - $ - $ - $ - ENGINEERING DESIGN SERVICES DURING CONSTRUCTION 2.01 Site Redesign for Future Tank 8 64 32 16 $ 1,000 2.02 Project Design Meetings 8 8 4 4 $ 200 $ 200 $ 200 1,000 2.03 Supplemental Geotechnical Subsurface Investigation 2 2 22,000 Subtotal En r. Design Services: 16 74 36 22 $ $ 200 $ 200 $ 200 $ 24,000 CONSTRUCTION MANAGEMENT, FIELD OBSERVATION, MONITORING & TESTING 3.01 Schedule and Conduct Pre -Construction Conference 4 2 6 2 2 S 200 $ 200 $ 200 $ 200 3.02 Construction Progress Meetings, Agenda & Minutes (2) 64 - 12 S 200 $ 200 $ 200 $ 200 3.03 Schedule Management(2) 40 3.04 Maintain Project Records(Z) 54 3.05 Prepare Bi-WeeklyReports 27 3.06 Review Monthly Progress Payments (2) 12 3.07 Requests for Information or Clarification I/RFC (2) 27 54 8 3.08 Potential Change Orders COs and Chane Orders 40 3.09 Coordinate Submittal and Shop Drawing Review Process 16 60 8 S 600 $ 200 $ 200 $ 200 3.10 Permits & CEQA Monitoring Compliance(2) 4 8 - $ 5,000 $ 2,400 $ 2,400 3.11 Claims Management 8 3.12 Field Inspection (5) 2,080 3.13 Photograph or Video Documentation(2) - 3.14 Field Changes (2) 16 24 3.15 Inspection Reports (2) 48 3.16 Geotechnical Observation & QA Testing & Sampling 4 120 80 40 $ 15,000 32 6 3.17 Substantial Completion and Punch List 2 16 3.18 Project Documents Management 12 8 3.19 Worksite Safety and Liability Awareness(2) - 3.20 lWater Sampling for Bacteriological Clearance( Subtotal Construction Management: 378 148 2,110 150 82 40 $ 16,000 32 6 $ 5,600 $ 3,000 $ 3,000 - SUBTOTAL TASKS 1- 3 HOURLY RATE SUBTOTAL COSTS 422 294 2,162 188 82 40 $ 16,000 32 6 $ 5,800 $ 3,200 $ 3,200 $ 24,000 $ 180 $ 165 $ 140 $ 140 $ 100 $ 100 $ 30 $ 120 $ 75,960 $ 48,510 $ 302,680 $ 26,320 $ 8,200 $ 4,000 $ 16,000 $ 960 $ 720 $ 5,800 $ 3,200 $ 3,200 $ 245000 Subtotal B&R: $ 427,150 Foot Notes.• I. For Cost Assumptions and Limitations, refer to Proposal text. 2. Inspector time for this task considered as being accomplished during the course of a field work day and is included in Task 3,13 3. Construction Manager time during construction estimated based on 15% - 20% (-7 hrs/wk average) working time dedicated to managing project over 54 weeks. 4. Costs of outside testing services assumed paid by City directly. 5. Field inspection based on full-time (8 hrs/day) inspector for 52 weeks. (Project duration estimated at 54 - 60 weeks). 6. Welding Insptection is part of Contractor Responsibility; City has option to provide their own Welding Inspector for concurrent reporting. Subconsultant Total $ 10% Subconsultant Markup: $ Total Project Fee $ 92,400 9,200 528,750 Bre1jS & Rase Ci CI€ SLLTING ENGINEERS EXHIBIT B SE R VICES RAI F SC HIEDULIE E1111EC1I` E MARICFI 91, 20916 ARC AE SSIC NAL SE RV ICE S ein'or Princil al ......................................... s s cic.1ate Princ.ip-,d................................... ssaciatci.................................................... Jenior Eniginaeti........................................ L Irigincie m ..................................................... Flriginceiiing Teichdclan........................... c eniar P.Iannet........................................... Plarineir....................................................... enicui ' urvgor......................................... urveyor..................................................... Slurvey T ech nici -, in .................................... CAD T ad nisi an ....................................... 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Jantltt Re sa, CA 9519413 a v: 701,1179«'1322 wwvu.brcei.cc m �R7,iF(33�"�71P- ITEM NO. 7C2 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: April 11, 2017 Department: Public Works & Community Services Submitted By: John McArthur, Director of Public Works and Community Services Prepared By: Cindy Bagley, Community Services Manager Agenda Title: Adopt a Resolution to Authorize the Finance Director to Increase Budget Appropriations from Infrastructure Reserve by of $100,000 for a total of $120,000 for Purchase of New Play Ground Equipment for Dorotea Park from Ross Recreation in the Amount of $114,968; Authorize City Manager to Execute Purchase Documents. RECOMMENDED ACTION: Adopt a Resolution to Authorize the Finance Director to Increase Budget Appropriations from Infrastructure Reserve by of $100,000 for a total of $120,000 for Purchase of New Play Ground Equipment for Dorotea Park from Ross Recreation in the Amount of $114,968; Authorize City Manager to Execute Purchase Documents. BACKGROUND: Dorotea Park has two playgrounds; one playground is for toddlers (2 to 5 year-olds), and the other is for school aged children (5 to 12 year olds). The two playgrounds were installed in 1990 and are in need of replacement. The 2016-17 Capital Improvement Budget includes $120,000 for replacement of both Dorotea Park Playgrounds (Project Number 2016-11). ANALYSIS: With the exception of Honeybee Park, all City park playgrounds are manufactured by Landscape Structures. City staff has found Landscape Structure Playgrounds to be legally compliant, durable, and the highest quality craftsmanship. Since almost every park has the same high- quality playground equipment, repair and maintenance costs are lower than they otherwise would be due to savings from standardized parts and staff's familiarity with the equipment. In light of this, staff has standardized all new park playground installations to Landscape Structures. Staff worked with Ross Recreation, the regional distributor of Landscape Structures, to obtain a handful of design options for consideration in the Dorotea Park replacement project. At its November 17, 2016 meeting, the Parks and Recreation Commission (Commission) received a report from staff detailing options for both toddler and the school aged playground designs from Ross Recreation. With the recommended designs from the Commission, staff held a public outreach meeting at Dorotea Park on January 26, 2017. The public outreach meeting also included an option to participate in an online survey for residents unable to attend in person. 35 residents attended the meeting and another 23 responded to the online survey. 1 ITEM NO. 7C2 Staff returned to the Commission on February 2, 2017 with the results from the public outreach meeting. After discussion and reviewing the several design options, the Commission ultimately selected the designs voted for most by the public. Per City Ordinance 843, Resolution 2016-51, the playground equipment is available for purchase through a Cooperative Purchase Agreement with the State of California Multiple Award Schedule as per Contract #4-10-78-0057A with Landscape Structures, distributed by Ross Recreation of Santa Rosa, California. STRATEGIC PLAN ALIGNMENT: Authorizing this purchase is in alignment with the following Strategic Plan Goals: GOAL C: Ensure the effective delivery of public services, and GOAL D: Continue to develop a vibrant community OPTIONS CONSIDERED: Option 1: Purchase and install two new Landscape Structures playgrounds at Dorotea Park. This option would provide the highest quality equipment which is supported by maintenance staff, the public, and the Parks and Recreation Commission. Staff recommends this option. Option 2: Leave the current outdated and worn playground equipment at Dorotea Park. This option would eventually lead to costly repairs, equipment failure and the risk of injury from worn equipment. Staff does not recommend this option. Option 3: Remove the existing playground equipment and not replace it. This option would not serve the needs of its resident as the playgrounds are a popular feature in a family-oriented neighborhood park. Staff does not recommend this option. Option 4: Start the process over and solicit design options from different manufacturers. Through ongoing maintenance and equipment evaluation, staff has determined that landscape Structure playground equipment is reasonably priced and is the highest quality. Changing manufactures could compromise quality and performance and cost the City more over the life of the equipment. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The project is funded from FY 2016-17 Capital Improvements Project No. 2016-11. The 2016- 17 budget included $20,000 from Infrastructure Reserve and $100,000 from Casino Mitigation to fund this project. The additional $100,000 appropriation from Infrastructure Reserve will provide $120,000 from Infrastructure Reserve. The Casino funds originally budgeted would not be used for this project. The cost of the two new playgrounds, including installation is $114,968. The additional $5,032 would be used in the case of unforeseen expenses related to the installation of the playground equipment. Department Head Approval Date: March 20, 2017 Finance Director Approval Date: April 6, 2017 City Attorney Approval Date: N/A City Manager Approval Date: March 27, 2017 Attachments: Graphic Design of two playground options 2 RESOLUTION NO. 2017-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK TO AUTHORIZE AN INCREASE IN BUDGET APPROPRIATIONS FROM INFRASTRUCTURE RESERVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE PURCHASE DOCUMENTS FOR THE PURCHASE OF PLAYGROUND EQUIPMENT WHEREAS, the City has identified major maintenance and repair projects in playground equipment at City Parks; and WHEREAS, the 2016-17 Capital Improvement budget included $120,000 for equipment replacement at Dorotea Park; and WHEREAS, the original funding source included appropriation in the amount of $20,000 from Infrastructure Reserve and $100,000 from Casino Mitigation; and and WHEREAS, the City desires to fund this project in its entirety from Infrastructure Reserve; WHEREAS, the City desires to eliminate the use of Casino funds for this project; and WHEREAS, an additional $100,000 from Infrastructure Reserve is needed to complete this project; and and WHEREAS, the City has identified replacement playground equipment at a cost of $114,968; WHEREAS, Landscape Structures is the sole provider of such equipment; and WHEREAS, Per City Ordinance 843, Resolution 2016-51, the playground equipment is available for purchase through a Cooperative Purchase Agreement with the State of California Multiple Award Schedule as per Contract #4-10-78-0057A with Landscape Structures, distributed by Ross Recreation of Santa Rosa, California. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the Director of Finance, or his/her designee, to increase from Infrastructure Reserve in the amount of $100,000 for these projects; and BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the City Manager to execute the purchase documents for the purchase of the playground equipment replacement at Dorotea Park. DULY AND REGULARLY ADOPTED this 1 lth day of April 2017. CITY OF ROHNERT PARK Jake Mackenzie, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk AHANOTU: BELFORTE: CALLINAN: STAFFORD: MACKENZIE: AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 2017-039 Better playgrounds - Better world., landscape stmdlures' 1 t playlsi.corn 4F* f, J L Nm Proudly preserited by: AsWdGym qD R*5S R"Cimule ;hent " - '' Better playgrounds- Proud:���reser,cednyr_ ReSS landscape 4 ` Better world.` d �tmOlur r playisi.cor9, 9 h tai '� R crcaii r1 Equipinctyt }�, # Fetter playgrounds. Proudly �Sr sent d nY: ILBetter world.-. AVAd GymReSS landscape structures - `} Pi�yi��.�, ., _ Icr ��icr� I cl��i}[rst�t Dorota Park Playground Fobruwy M ZM7 812714°9-1 L a-Aw, , W-4 idi { i I M 1. lei" - F Ar 19 ® 1 F � • � h � e � E. •.�"y ��e I� - • ■ - �� . 10- _ _ d - 1 61 _ r . " 1 -� rt7 •� T Z - 1 J - Air, L ri �< <•i a _ qkt ` J 16 c r. IrF " J6 11 #� imp � j9116 "6L " ii �a jp- s a � - a r. Ai - �"pp r r ;W6 *� o 7INe -• JS I e: - - -Lf _ - �' � ,� 1` ear •p e e „ rr +!� f J _ WAft go s - m m ff ir � °• �a 0 -A a Jr _ Igo--JF— IF a Ord _ a E i5lo r° E.�,� r V L W e n (iiw Mission Statement "We Carefor Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: April 11, 2017 Department: Development Services Submitted By: Jeffrey S. Beiswenger, AICP, Planning Manager Prepared By: Zach Tusinger, Planner I ITEM NO. 7D1 Agenda Title: Approving an Ordinance Amending the Municipal Code Related to Accessory Dwelling Units to Bring in Conformance to State Law RECOMMENDED ACTION: Waive second reading and approve an Ordinance to amend Chapters 17.07.020 (Footnotes), 17.04.030 (Definitions), 17.06.030 (Permitted Uses), 17.10.060 (Accessory Structures), and 17.16.040 (Parking Exemptions) of the Rohnert Park Zoning Code. BACKGROUND and ANALYSIS: ADUs, also called secondary dwelling units, in-law apartments, or granny units, are an important housing resource for communities in California. ADUs are usually created through the conversion of existing living space in a single- family home to a separate dwelling unit, the addition of space to an existing home (for example, an apartment over a garage), or a detached structure in the rear yard. In September 2016, Governor Brown signed into law two pieces of legislation that require California cities and counties to substantially revise their ADU regulations. New state law provisions apply to detached ADUs and additions to primary dwelling units for all cities: • Municipal Code references to "secondary dwelling unit" replaced with "accessory dwelling unit." • The increased floor area of an attached ADU shall not exceed 50 percent of the existing living area, with a maximum increase in floor area of 1,200 square feet. The total area of floor -space for a detached ADU shall not exceed 1,200 square feet. • Cities cannot require more than one additional parking space per unit or bedroom. • Cities must allow off-street parking requirements to be met through tandem parking or within required setback areas • Cities must waive parking requirements for ADUs that are entirely contained within existing structures, or that are within one-half mile of public transit, one block of a car - share vehicle, or in a historic district. • Fire sprinklers can only be required for ADUs if they would be required for an equivalent addition to the primary residence. • The City may require a new or separate utility connection directly between the ADU and the utility. The connection may be subject to a connection fee or capacity charge that shall be proportionate to the burden of the proposed ADU, based upon either its size or the number of its plumbing fixtures, upon the water or sewer system. This fee or charge shall not exceed the reasonable cost of providing this service. Internal ADUs (those within the existing envelope of the primary residence) are wholly exempted from these connection fees. ITEM NO. 7D1 As of January 1, 2017, Rohnert Park's second dwelling unit ordinance was void to the extent it did not comply with the new state law. In the interim, any applications for accessory or second dwelling units default to the standards found in Gov. Code §65852. Staff presented initial proposals to amend the Rohnert Park Municipal Code (RPMC) at the Planning Commission meeting on February 9, 2017. Staff received feedback from Commissioners and worked with the City Attorney's office to modify the proposed ordinance. On March 9, 2017 the Planning Commission unanimously passed Resolution 2017-07 recommending to the City Council the municipal code amendments attached to this agenda report. The City Council introduced an ordinance making the proposed amendments on March 28, 2017. A summary of the ordinance has been published in the Community Voice. Approval of the ordinance would codify the recommended changes to the Zoning Ordinance and ensure consistency with the new state law. The proposed ordinance amends various sections of the Zoning Code to bring into conformance with state law and update the referenced terminology to ADUs. ENVIRONMENTAL ANALYSIS: No CEQA analysis is required for this project. Pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines Section 15282(h), "the adoption of an ordinance regarding second units in a single-family or multifamily zone by a city or county to implement the provisions of Sections 65852.1 and 65852.2 of the Government Code" relating to "granny" housing and "second unit ordinances" are exempt from the requirements of CEQA. Similarly, the ministerial approval of ADUs would not be a "project" for CEQA purposes, and environmental review would not be required prior to approving individual applications. OPTIONS CONSIDERED: None. This action is necessary to bring the RPMC into conformance with new state law. STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D: Continue to develop a vibrant community. FISCAL IMPACT/FUNDING SOURCE: This action results in the modest fiscal impact associated with the staff time necessary to prepare the ordinance, modify the Zoning Code, and update internal processes and procedures. Additional minor fiscal impact may be expected due to changes in the ways that fees are assessed for ADUs. However, as the City has only had minimal permitting for ADUs in the past (and has traditionally not charge connection fees for those ADUs) the impact should be negligible. Any increase in the number of applications for ADUs in the future would result in proportional fiscal impacts in terms of planning and building fees. Department Head Approval Date: 3/30/2017 Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: N/A Attachments (list in packet assembly order): 1. An Ordinance of the City of Rohnert Park, California, Amending Title 17 of the Rohnert Park Municipal Code to Bring in to Conformance with State Law Regarding Accessory Dwelling Units OA ORDINANCE NO. 906 AN ORDINANCE OF THE CITY OF ROHNERT PARK, CALIFORNIA, AMENDING TITLE 17 OF THE ROHNERT PARK MUNICIPAL CODE TO BRING IN TO CONFORMANCE WITH STATE LAW REGARDING ACCESSORY DWELLING UNITS WHEREAS, the applicant, the City of Rohnert Park, filed Planning Application No. PLMC2017-0001 proposing to amend the Rohnert Park Municipal Code ("RPMC") by amending Sections 17.07.020.X — Footnotes, 17.04.030 — Definitions, 17.06.030 — Permitted Uses, 17.10.060 — Accessory Structures, 17.16.040 — Parking Exemptions; WHEREAS, the proposed amendments are in response to SB 1069 and AB 2299 which modified Cal. Gov. Code §65852.2; WHEREAS, the modifications to state law are intended to remove obstacles to the creation of Accessory Dwelling Units ("ADUs") by requiring modification to municipal regulations to streamline the permitting process and reduce the overall cost of ADUs; WHEREAS, the proposed amendments to Title 17 Zoning will incorporate revisions that bring the RPMC into compliance with state law concerning ADUs; WHEREAS, the proposed changes to Title 17 Zoning are attached hereto as Exhibit A; WHEREAS, on February 9, 2017, the Planning Commission held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposal; WHEREAS, the Planning Commission has reviewed and considered the information contained in Planning Application No. PLMC2017-0001 for the proposed amendments to Title 17 Zoning of the Municipal Code; WHEREAS, on March 9, 2017, the Planning Commission recommended the proposed changes to the City Council by Resolution No. 2017-07; WHEREAS, pursuant to California State Law and the RPMC, a public notice was published in the Community Voice for a minimum of 10 days prior to the first public hearing; WHEREAS, on March 28, 2017, the City Council held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposal; and WHEREAS, the City Council has reviewed and considered the information contained in the Zoning Ordinance amendment application for the proposal. NOW, THEREFORE, the City Council of the City of Rohnert Park does hereby ordain as follows: Ord. 906 Section 1. Recitals and Evidence. The above recitations are true and correct. In making its findings, the City Council relied upon and hereby incorporates by reference all staff reports, presentations, and other documentation presented to the Council in the meeting. Section 2. Environmental Review. No CEQA analysis is required for this project pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines Section 15282(h), "the adoption of an ordinance regarding second units in a single-family or multifamily zone by a city or county to implement the provisions of Sections 65852.1 and 65852.2 of the Government Code" relating to "granny" housing and "second unit ordinances" are exempt from the requirements of CEQA. Section 3. Findings for Enactment of Amendments to Zoning Map and Zoning Ordinance. The City Council hereby makes the following findings concerning amendments to Sections 17.07.020.X — Footnotes, 17.04.030 — Definitions, 17.06.030 — Permitted Uses, 17.10.060 — Accessory Structures, 17.16.040 — Parking Exemptions, of the Zoning Ordinance: 1. That the proposed amendments to the Zoning Map and Zoning Ordinance are consistent with the General Plan 2020. Criteria Satisfied. Criteria Satisfied. The proposed amendments to the RPMC are consistent with the General Plan 2020 Goals of maintaining a compact urban form, and providing a range of housing types and prices. Specifically, Goal LU -A (compact urban form) is promoted by a more efficient utilization of land, housing stock, and infrastructure. Goal CD -H (variety of housing types and sizes) is promoted by allowing smaller units in well-established neighborhoods. Goal HO -2 (diversity of housing types) is promoted by the allowance for smaller residences. Goal HO -3 (affordable housing) is encouraged by allowing smaller accessory units and the incentive for affordable housing. 2. That the proposed amendment to the Zoning Ordinance will be beneficial to the public health, safety or welfare. Criteria Satisfied. The proposed amendments to the RPMC will provide for the health, safety and welfare of individuals living in Rohnert Park by providing increased housing options, while also expanding affordable housing opportunities. Parking limitations will remain on ADUs unless they are conversions of existing structures or are proximate to transit or car sharing services. This will help to insure that new investment comes into neighborhoods and reduces the need to build new housing by better utilizing existing housing stock. Section 4. Amendment of Section 17.04.030 to Add New Definition of Dwelling Unit. The City Council hereby adds the following definition to Section 17.04.030, of the Rohnert Park Municipal Code: "Accessory dwelling unit" (ADU) means an attached or a detached residential dwelling unit which provides complete independent living facilities for one or more persons. It shall include permanent provisions for living, sleeping, cooking, and sanitation on the same parcel as 2 Ord. 906 the single-family dwelling is situated. An ADU shall be in compliance with Section 17.07.020 of this title. An ADU also includes the following: 1. An efficiency unit, as defined in Section 17958.1 of the Health and Safety Code. 2. A manufactured home, as defined in Section 18007 of the Health and Safety Code. Section 5. Amendment of Section 17.04.030 to Amend Definition of Second Dwelling Unit. The City Council hereby deletes and replaces the definition of "Second dwelling unit or residential unit" in Section 17.04.030, of the Rohnert Park Municipal Code as follows: "Second dwelling or residential unit" — See "Accessory dwelling unit". Section 6. Amendment of Section 17.06.030, Permitted Uses. The City Council hereby deletes and replaces Section 17.06.030, Permitted Uses, of the Rohnert Park Muncipal Code with the following: "17.06.030 - Permitted uses. The following is a list of land uses and the residential districts within which they are permitted as follows: P = permitted C = conditionally -permitted by planning commission A = administrative permit Z = certificate of zoning compliance T = temporary conditional permit I = uses allowed as incidental to a primary use Land uses that are not specifically listed are not permitted unless determined, by the planning and community development director, to be substantially similar to a listed use. If the listed land use is followed by a number or a section reference in parenthesis, that number or reference directs the reader to the corresponding land use footnote or special provision which follow this chapter. Land Use Category R-R/R-E Districts R -L Districts R -M District R -H Districts Accessory Dwelling Unit (X) Z Z Z Z Affordable Housing Density Bonus (H) Agricultural Uses A A A A • Pasturing and Grazing (small scale) P Ord. 906 • Other Bed & Breakfast Inn (D) Community Center Communication Facilities (F) Day Care Center Day Care Home, Family (G) • Small (8 or fewer children) • Large (9 or more children) Equestrian Uses • Stables, Private • Stables, Commercial Family Care Home/Community Care • Small (6 or less persons) • Large (7 or more persons) Farmworker Housing Homeless Shelters (M) • Small (6 or less persons) • Large (7 or more persons) Kennel (Commercial and Noncommercial Manufactured Housing (Q) 4 Ord. 906 C C C C C C C C/A C/A C/A -I C/A C C C C P P P P C C C C P C P P P P C P P P P P P (0) P C Z Z Z Z 4 Ord. 906 Mobile Home Park or Subdivision (see Section 17.06.120) Multi -Family Housing • duplexes -single story • other Private/Public Utility Facility (F) • Minor • Major C C P P P Z/C Z/C Z/C Z/C C C C C Private Schools • Elementary and Secondary C C C C • High School C C C C • Vocational/Trade Schools C C Public Facility -Non -city owned or proposed (see also Public Utility) C C C C Public Facility -City owned or proposed (subject to Planning Commission review on referral from City Council) Rooming or Boarding House • Single Room Occupancy Living Unit Facility (Z) 7• Fraternity/Sorority Recovery Facility 1 Small (6 or less persons) • Large (7 or more persons) P P P P A A C P P P P C Ord. 906 Religious Assembly Residential Care Facility (Congregate Ca Small (6 or less perso Large (7 or more persi Single Family Dwelling Accessory Uses/Struct Antenna, Vertical/Satellite Section 7. Amendment of Section 17.07.020.X. The City Council hereby deletes and replaces Subsection X of section 17.07.020, Footnotes, of the Rohnert Park Municipal Code, with the following: "X. ACCESSORY DWELLING UNIT (a.k.a. ADU, in-law, secondary, or granny units). 1. An ADU shall be allowed with a certificate of zoning compliance on any residential lot subject to the following provisions. 2. The following standards shall apply to detached ADUs and additions to primary dwelling units: The ADU shall be architecturally compatible with the main unit, and the development of the ADU will maintain the appearance of a single-family residence. The ADU shall comply with the city's adopted design guidelines for residential development. a. The increased floor area of an attached ADU shall not exceed 50 percent of the existing living area, with a maximum increase in floor area of 1,200 square feet. The total area of floor -space for a detached ADU shall not exceed 1,200 square feet. b. There shall be no subdivision of land separating the units, and neither unit may be sold independently of the other. c. No passageway shall be required in conjunction with the construction of an ADU. d. One additional standard size off-street parking space shall be provided for detached ADUs in addition to the off-street parking requirements required for the primary residence. i. The required additional parking space may be uncovered and may be provided as tandem parking on an existing driveway. 6 Ord. 906 ii. Parking is allowed in rear and side setback areas. No parking is allowed in front setback areas. iii. When a garage or covered parking structure is demolished in conjunction with the construction of an ADU, the replacement parking spaces may be located in any configuration on the same lot as the ADU, including but not limited to covered spaces, uncovered spaces, or tandem spaces. e. Notwithstanding Paragraph 6 of this section, No additional parking shall be required for an ADU in any of the following instances: i. The ADU is located within one-half mile of a bus stop or train station. ii. The ADU is located within an architecturally and historically significant historic district. iii. The ADU is part of the existing primary residence or an existing accessory structure. iv. When on -street parking permits are required but not offered to the occupant of the ADU. v. When there is a car -share vehicle located within one block of the ADU. vi. The ADU is constructed within an existing structure. £ Detached ADUs shall meet the height and setback requirements for accessory structures as stipulated in the applicable zoning district. See Section 17.10.060.C, Accessory Building as an Accessory Dwelling Unit. ADUs that are part of the main dwelling structure shall meet the height and setback requirements for main dwellings. See Section 17.10.020, Development Standards Table, for development standards relating to main dwellings. g. The total lot coverage, including the ADU, shall not exceed fifty percent. h. Either the ADU or the main unit shall be permitted to face the rear of the other structure, and the ADU shall be permitted closer than ten feet but no less than five feet from the main building where it can be shown that the site design will be improved. An ADU located above the first floor of an accessory structure (e.g., above a garage) shall be designed so as to minimize privacy impacts on neighboring properties, through the use of opaque glass or clerestory windows where such windows face neighboring properties. 3. No setback shall be required for an existing garage that is converted to an ADU, and a setback of no more than five feet from the side and rear lot lines shall be required for an ADU that is constructed above a garage. 4. There shall be adequate water and sewer service available to serve the ADU, as determined by the city engineer. 5. The application for an ADU shall be considered ministerial without discretionary review or a hearing within 120 days after receiving the application. 7 Ord. 906 6. Before obtaining an occupancy permit for an ADU, the property owner shall file with the county recorder a declaration of restrictions (i.e., deed restriction) relative to the ADU stating that: a. The ADU shall not be sold separately and shall be maintained in accordance with the ADU requirements of the RPMC. b. The ADU is restricted to the approved size, unless modified by future city approvals. c. The zoning compliance for the ADU shall be in effect only so long as the primary unit is occupied by the owner of record as their principal residence. Should the ADU no longer be in compliance with this requirement, the ADU shall be altered so as to prevent its use as an ADU (i.e., removal of cooking facilities). d. The above declarations are binding upon any successor in ownership of the property. 7. Notwithstanding Paragraphs 1 through 6 of this section, the application for an ADU that is contained within the existing space of a single-family residence or existing accessory structure, has independent exterior access from the existing residence, and the side and rear setbacks are sufficient for fire safety, the city shall ministerially approve a building permit to create one ADU per single-family lot. Fire sprinklers are only required in ADUs where they would also be required under the RPMC for the primary or main unit. 9. An ADU shall be deemed to be an accessory use or an accessory building and shall not be considered to exceed the allowable density for the lot upon which it is located, and shall be deemed to be a residential use that is consistent with the existing general plan and zoning designations for that lot. The ADU shall not be considered in the application of any local ordinance, policy, or program to limit residential growth. 10. ADUs shall not be considered new residential uses for the purpose of calculating connection fees or capacity charges for utilities, including water and sewer service. a. For an ADU described in Paragraph 7, the applicant shall not be required to install a new or separate utility connection directly between the ADU and the utility or impose a related connection fee or capacity charge. b. For an ADU that is not described in Paragraph 7, a new or separate utility connection directly between the ADU and the utility may be required. The connection may be subject to a connection or fee or capacity charge proportionate to the burden of the proposed ADU, and shall not exceed the reasonable cost of providing this service." Section 8. Amendment of Section 17.10.060. The City Council hereby deletes and replaces Section 17.07.060, Accessory Structures, of the Rohnert Park Municipal Code, with the following: "17.10.060 - Accessory structures. A. Detached/attached. Detached accessory structures (i.e. structures separated from the main structure by five feet or more) shall be located behind the front elevation of the main structure and shall cover no more than ten percent of the rear yard area (unless an Accessory Dwelling Unit), with total lot coverage for all structures on-site not to exceed that listed in Section 17.10.020 for the applicable zoning district. In the event an accessory building is attached to the main building or less than five feet from the main structure, it shall be considered structurally a part of the main building and shall comply in all respects with the development standards applicable to the main building. B. Setbacks for accessory structures. The minimum side and rear yard setback for carports is five feet and for all other accessory structures the setback is three feet. C. Accessory building as an Accessory Dwelling Unit (ADU). If the accessory building is an ADU, a ten foot rear yard setback and five foot side yard setbacks must be provided. In the case of a corner lot adjacent to a reversed frontage lot, accessory buildings shall not project beyond the front yard required or existing on the adjacent reversed frontage lot. D. Building permits requirements. Building permits are not required for detached accessory structures that are one hundred twenty-eight square feet or less in size, that are no greater than twelve feet in height, that are not habitable, and that do not require utilities. Accessory structures shall not include kitchens, unless part of an approved accessory dwelling unit." Section 9. Amendment of Section 17.16.040. The City Council hereby deletes and replaces Section 17.07.060, Accessory Structures, of the Rohnert Park Municipal Code, with the following: "17.16.040 - Parking exemptions. A. A reduction of up to twenty-five percent of the spaces required for a combination of uses may be allowed where findings are made indicating that the uses share a common parking area and the demand for parking occurs over different time periods, thereby making the full requirement unnecessary. B. Parking space reductions of up to ten percent may be permitted by the planning and community development director or designee, if a rideshare, transit incentive program, or other transportation system management program is provided. Further parking space reductions up to a maximum of twenty-five percent may be permitted if approved by the planning commission through a conditional use permit process. C. The planning and community development director may grant exemptions to the off-street covered parking requirements for a single-family residential property subject to the granting of an administrative permit, in accord with the provisions of Section 17.25 Article V if the following findings can be made: 1. The principal use of the lot is an existing single-family residence without an accessory dwelling unit; 9 Ord. 906 2. Such space shall be replaced with one non -tandem parking space per lot, other than those existing in the driveway; 3. Such replacement space may be located in the required front yard or street side yard if the planning and community development director finds that in so doing there is neither an appreciable impairment of pedestrian safety nor any reduction in the attractiveness of the neighborhood. In no case shall the replacement space cause more than fifty percent of the lot's front yard to be devoted to parking; 4. Such replacement space shall not be rented; 5. Such replacement space shall be paved with an approved, all-weather surface; 6. The provision and maintenance of such replacement space shall be the continuing obligation of the property owner; 7. No more than one additional bedroom shall be created by a garage conversion and a garage shall not be converted into an accessory dwelling unit; 8. The garage door shall remain in place and look functional; and 9. The lot must be a minimum width of fifty feet and there must be room for at least one on -street parking space on the curb in front of the lot. D. If an existing parking lot does not provide adequate parking spaces for the disabled and cannot otherwise be reconfigured to achieve the city's required inventory of parking spaces, the planning and community development director may approve a reduction in the number of parking spaces by up to a maximum of three parking spaces or a total of ten percent, whichever is less, in order to accommodate required disabled parking." Section 10. Severability. The City Council hereby declares that every section, paragraph, sentence, clause, and phrase of this ordinance is severable. If any section, paragraph, sentence, clause or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases. Section 11. Effective Date. This ordinance shall be in full force and effective 30 days after its adoption, and shall be published and posted as required by law. Section 12. Publication. The City Clerk is directed to cause this ordinance to be published in the manner required by law. [THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY.] 10 Ord. 906 This ordinance was introduced on March 28, 2017 and adopted by the Council of the City of Rohnert Park on April 11, 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: CITY OF ROHNERT PARK Jake Mackenzie, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk APPROVED AS TO FORM: Michelle Kenyon, City Attorney I, CAITLIN SALDANHA, DEPUTY CITY CLERK of the City of Rohnert Park, California, do hereby certify that the foregoing Ordinance was duly adopted and passed at a regular meeting of the City Council on the 11th day of April, 2017 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Caitlin Saldanha, Deputy City Clerk 11 Ord. 906 �L,JJN r pAR,V .� Mission Statement �� sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CAL lF6 AK''P CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: April 11, 2017 Department: Administration Submitted By: Don Schwartz, Assistant City Manager Prepared By: Don Schwartz, Assistant City Manager ITEM NO. 7E Agenda Title: Authorize the Mayor to Sign a Letter of Opposition to Senate Bill 618 Regarding Community Choice Aggregation (CCA) Programs RECOMMENDED ACTION: Authorize the Mayor to Sign a letter of opposition to Senate Bill 618 regarding Community Choice Aggregation (CCA) programs. BACKGROUND: Rohnert Park is a member of Sonoma Clean Power, which was created as a result of state legislation allowing the creation of local Community Choice Aggregation (CCA) programs. CCA's allow local governments to create publicly -operated energy provider organizations focused on renewable energy. ANALYSIS: SB 618 would shift the decision-making authority on power contracts from CCAs to the California Public Utilities Commission (PUC). The removes considerable local discretion in energy procurement and creates administrative burdens to the efficient operation of CCAs. In the case of Sonoma Clean Power, Rohnert Park residents have been receiving cleaner energy at a lower price than energy available from PG&E. ALIGNMENT WITH STRATEGIC PLAN: Opposing SB 618 is consistent with the Strategic Plan goals of delivery cost-effective, quality services to our residents. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends opposing SB 618 because it would weaken the ability of CCAs, including Sonoma Clean Power, to exercise local discretion in energy procurement and provide the other benefits of competition and local choice. 2. Alternative: Staff also considered not opposing SB 618 and does not recommend this action because it runs counter to the best interests of the City and our residents by limiting the effectiveness of Sonoma Clean Power. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact to opposing SB 618. Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: N/A Attachments (list in packet assembly order): 1. Letter of Opposition The Honorable Ben Hueso, Chairman Senate Energy, Utilities & Communications Committee State Capitol, Room 4035 Sacramento, CA 95814 April 11, 2017 City Council Re: SB 618 (Bradford) — Oppose Jake Mackenzie Mayor Dear Senator Hueso: Pam Stafford Vice Mayor On behalf of the City of Rohnert Park, I am writing in opposition of SB 618 (Bradford). The City of Rohnert Park is a member of Sonoma Clean Power Amy A Ginaa Belforte forte (SCP), which is one of California's Community Choice Aggregators (CCA). Joseph T. Callinan The majority of our citizens have elected to receive their electricity from Councilmembers SCP rather than from a for-profit Investor Owned Utility (IOU) that has a legal obligation to maximize profits for their shareholders. Darrin Jenkins City Manager SB 618 is unnecessary and completely dismisses the purpose for creating Don Schwartz CCAs. SB 618 would remove our ability to procure electricity at the local Assistant City Manager level and instead treat us as if SCP is an IOU. Michelle Marchetta Kenyon City Attorney In 2002, AB 117 (Migden) established a local government's right to Karen Murphy implement a CCA by allowing communities to pool, or aggregate the Assistant City Attorney electric load of their residents, businesses and other institutions in order to JoAnne Buergler procure and generate electricity on their behalf. Two years ago, SB 350 City Clerk (De Leon) required the California Public Utilities Commission (CPUC) to adopt a process for IOUs, CCAs, and ESPs to file an integrated resource Betsy Howze Finance Director plan (IRP). It further stated that CCAs must submit its IRPs to the CPUC for certification. SCP supported these requirements because it did not Briasterson Direector�ofPublicSafety remove SCP's ability to meet the needs of our community when procuring electricity. SB 618 would shift the decision-making authority on power John McArthur Director of Public Works and contracts from locally -elected officials to the CPUC. This is contrary to Community Services every action taken by the Legislature when regulating CCAs. Mary Grace Pawson Director of It is important to note, that SCP was formed to advance our local priorities Development Services including procuring GHG-free renewable energy beyond the renewable Victoria Perrault portfolio standard, providing ratepayers with energy choice, providing Human Resources Director competitively -priced energy and creating local programs for energy efficiency, storage and distributed generation, all while exercising local control over energy procurement. SCP has consistently delivered lower emissions electricity at lower costs than PG&E. Why would the Legislature want to change a very successful program by increasing costs and removing local control? 130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588-2226 ♦ Fax (707) 794-9248 www.rpcity.org Page 2 of 2 Thank you for your consideration of our concerns. We urge you to vote No on SB 618. Sincerely, Jake Mackenzie Mayor cc: Members of the Senate Energy, Utilities & Communications Committee The Honorable Steven Bradford (Sue.Kateley(a sen.ca.gov) Jay Dickinson, Senate Energy, Utilities & Communications Committee (jay.dickinson@sen.ca.gov) Nidia Bautista, Consultant, Senate Energy, Utilities & Communications Committee (Nidia.Bautista@sen.ca.gov) Kerry Yoshida, Republican Consultant, Senate Energy, Utilities & Communications Committee (Kerry.Yoshida(Dsen.ca.gov) Geof Syphers, Sonoma Clean Power qs phers _sonomacleanpower. org Meeting Date: Department: Submitted By: Prepared By: Agenda Title: ITEM NO. 8 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT April 11, 2017 Development Services Mary Grace Pawson, Director of Development Services Vanessa Marin, Civil Engineer Approving the Railroad Quiet Zone and Accessibility Project and Related Actions RECOMMENDED ACTION: Receive an update on Rohnert Park's Quiet Zone and approve a resolution establishing the Railroad Quiet Zone and Accessibility Project and Related Actions. BACKGROUND: The Sonoma Marin Area Rail Transit (SMART) is currently testing its passenger rail service between Airport Boulevard in Sonoma County and Central San Rafael in Marin County. SMART anticipates beginning full passenger service in June 2017 with a tentative train -operating schedule that would result in approximately 32 trains per day running on the corridor. Currently, all of the jurisdictions in the County are working to establish railroad "quiet zones", which would limit, to some extent, the sounding of train horns. Based on direction from the City Council, staff has been pursuing the establishment of a quiet zone in Rohnert Park in partnership with the County of Sonoma and the City of Cotati. To date staff has: • Performed a diagnostic review with all railroad stakeholders; • Developed a scope and budget for a project to install the supplemental safety measures (SSMs) necessary to implement a quiet zone; • Submitted a Notice of Intent (NOI) jointly with Sonoma County and the City of Cotati to establish quiet zones within all three agency's jurisdictions (the NOI was submitted on March 14, 2017); and • Worked with SMART to secure a Funding Agreement that will cover a portion of the costs of the installation of SSMs. The SSMs required in Rohnert Park are comprised largely of signs and improvements to concrete medians on Rohnert Park Expressway and Southwest Boulevard. In response to City Council direction to make every effort to reduce the cost of quiet zone implementation, staff has reviewed its planned capital projects to understand if there are opportunities to combine several small, similar projects into a single larger project and gain economies of scale. During the Fiscal Year 2016-17 funding cycle, the City received a Community Development Block Grant (CDBG) award of $18,883 to remove accessibility barriers associated with the Laguna Bike and Pedestrian Bridge Approach on the Commerce Boulevard bicycle path near the intersection of Old Redwood Highway, Southwest Boulevard and Commerce Boulevard. The City regularly receives complaints about the bridge approach, in particular, a significant "lip" that repeatedly forms at the junction between the asphalt path and the bridge structure. This project, which is mostly concrete work, will upgrade the bridge approaches and assist in ITEM NO. 8 compliance with the Americans with Disabilities Act (ADA) to provide equal access to public facilities. Because the type of work is similar to the SSM work and because the locations are proximate, staff is proposing to design and construct a single project that will improve the bridge approach and install the required SSMs. The single project will benefit from both the CDBG grant and the SMART funding and reduce the City's financial contribution to both projects. In addition to the Grant, Gas Tax funds will be appropriated to cover the remaining costs to complete this project. ANALYSIS: Staff is requesting three actions from Council: • Approve the Railroad Quiet Zone and Accessibility Project and the budget amendment necessary to fund the project; • Authorize the City Manager to execute funding agreements with both SMART and CDBG to provide a combined outside grant contribution of $118,833 for the project; and • Authorize the City Manager to execute a Construction and Maintenance Agreement for the SSM improvements with SMART. The Railroad Quiet Zone and Accessibility Project: Staff has carefully reviewed the work associated with the SSM installation and the accessibility upgrade project for compatibility. Because both projects are concrete projects, staff believes that the most cost-effective solution is to combine the projects into one capital improvement project. Staff believes that a combined project will receive a better unit price on the labor and material of the concrete work, and result in a more cost-effective project. The total combined project cost is expected to be around $256,500. Table 1 includes an estimate of the combined project and compares it to staff's original estimates for the two stand-alone projects in order to illustrate the scope reduction and savings from the original estimates. Table 1- Estimate Comparison Original Standalone Project Totals $ 356,249 Current Combined Project Total $ 256,500 Scope reduction/ savings $ 99,749 Project funding is expected to come from a combination of CDBG Grants, Gas Tax, and SMART Funding (Table 2): Table 2- Project Funding Funding Source Amount FY 16-17 CBDG $ 18,883 SMART $ 100,000 Gas Tax $ 137,617 Total $ 256,500 The timeline of the work with SMART requires staff to have a construction contract awarded in early July. Staff recommends creating a new CIP project in FY 2016-17 to complete the project design and process a budget amendment to allocate $137,617 from the gas tax fund to cover costs that will not be reimbursed by outside agencies. The Gas Tax fund will cover pre - construction costs. The City can utilize the remaining grants/ reimbursement agreement when they become available. 2 ITEM NO. 8 SMART Agreements: In order to receive SMART funding for the SSM installation portion of the project, the City will need to execute a Reimbursement Agreement and Construction and Maintenance Agreement with SMART. The Agreements are summarized as below. Funding Reimbursement Agreement (Resolution Exhibit A): At the SMART Directors meeting on August 15, 2012, SMART staff summarized SMARTS's efforts related to quiet zones. The summary clarified that SMART has no authority to pursue quiet zones but can assist local jurisdictions with the steps required. As a result, SMART proactively installed all of the signal - related quiet zone safety measures within its right-of-way but did not include the hard infrastructure (medians, bollards, signs, etc) in the local agencies' jurisdictions in their scope of work. SMART also set funding aside to assist local agencies with the cost of constructing this infrastructure. SMART's board approved an allowance of $50,000 per crossing for future local jurisdiction funding assistance from SMART. The proposed Reimbursement Agreement provides funding for all construction costs for Supplemental Safety Measures up to $50,000 at both the Rohnert Park Expressway and Southwest Boulevard crossings ($100,000 total). The City will not be constructing SSMs at the Golf Course Drive crossing because the diagnostic review revealed that there were no feasible measures to install. The Agreement funds all labor and material costs up the monetary limit, but does not reimburse soft costs such as staff time, design, construction management, and legal review. Agreement for Construction and Maintenance ofafety Improvements Related to Quiet Zone LResolution Exhibit B)In order for the City to establish a quiet zone, it must negotiate an agreement with SMART to set forth responsibilities for constructing and maintaining SSMs (e.g., striping and median maintenance). On March 6, 2017, the San Rafael's City Council approved a maintenance agreement that is now the standard agreement that SMART is issuing. The material terms of the agreement are as follows: • SMART will maintain and repair any quiet zone improvements in SMART's right-of- way at its own expense; • SMART will also maintain and repair designated quiet zone improvements in the City's right-of-way, but at the City's expense. These will be improvements that the parties agree are so connected with SMART's operations that SMART should be charged with keeping them operational; • The City will maintain and repair all other quiet zone improvements that are in the City's right-of-way, at City expense; • The City will indemnify SMART for injuries or damages arising out of City's negligence or willful misconduct with respect to quiet zone improvements installed or maintained by the City in the City's right-of-way. This is a much narrower indemnification obligation than was initially proposed by SMART and expected by staff. The proposed agreement anticipates that exhibits will be attached showing all the quiet zone improvements at each of the City's crossings, and clearly identifying whether they are to be maintained by SMART or the City and which parry is responsible for the cost. These exhibits have not yet been prepared because the City has not yet begun design on its SSMs. The exhibits will be prepared cooperatively during the design process and finalized prior to execution of the agreement. The attached resolution approves the agreement as to form (subject to minor changes by the by the City Attorney) and allows the City Manager to approve all final exhibits. 3 ITEM NO. 8 Community Development Block Grant Funding Agreement. The City has already executed this funding agreement and it will be signed by the Sonoma County Housing and Community Development Commission as soon as environmental work is completed for the project. STRATEGIC PLAN ALIGNMENT: The City is ensuring the most effective pricing is received by combining the two similar proposals into a single capital improvement project, which is in line with Strategic Plan Goal C — Ensure Effective Delivery of Public Services. Pursuing an agreement with SMART is consistent with Strategic Plan Goal A — Practice Participative Leadership at all Levels. SMART is providing a new valuable public service to our community. By partnering with SMART to install this infrastructure, the City is responding to the public and still delivering public services safely and effectively. OPTIONS CONSIDERED: 1. Approve the Railroad Road Quiet Zone and Accessibility Project and Related Actions. This recommended action creates and efficient capital improvement project to accomplish both quiet zone improvement and improvements to the Laguna Bicycle and Pedestrian Bridge. The recommended action secure the funding sources and provides budget for the project and authorizes the City Manager to execute the agreements necessary for long-term operation of a railroad quiet zone in the City. 2. Undertake the railroad quiet zone and accessibility improvement projects separately. This action is not recommended because it will require additional resources to manage two small projects and construction efficiencies will be lost. The overall cost is likely to be higher to the City. 3. Do not approve either project. This option is not recommended because the City has secured funding for both projects. The railroad quiet zone project has been requested by a number of community members and is currently being reviewed by the Federal Railroad Authority. While staff has had concerns about the long-term maintenance agreement with SMART, the model document has been negotiated to be acceptable to other local jurisdictions along the SMART corridor and represents a reasonable allocation of risk between the City and SMART. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of the project is $256,500. Funding is expected to come from the following sources: • FY 16-17 CBDG: $18,883 • SMART: $100,000 • Gas Tax: $137,617 The City has already been granted the FY 16-17 CBDG funding and has executed the funding agreement with the County. The City will enter into a Reimbursement Agreement with SMART upon Council approval. Until the agreements are fully executed, the Gas Tax funding is sufficient to complete the project design and prepare the project for construction. Department Head Approval Date: 03/29/2017 Finance Director Approval Date: 03/23/2017 City Attorney Approval Date: 03/27/2017 4 ITEM NO. 8 City Manager Approval Date: 04/04/2017 Attachments (list in packet assembly order): 1. SMART Board Agenda Package From August 15, 2012 2. Resolution of the City Council of the City of Rohnert Park Approving the Railroad Quiet Zone and Accessibility Project and Related Actions 3. Resolution Exhibit A - SMART Funding Reimbursement Agreement 4. Resolution Exhibit B - SMART Construction and Maintenance Agreement 5 August 15, 2012 Directors S O N 0 M A- M A R I N x AREA RAIL TRANSIT AGENDA ITEM 9 Valerie Brown, Chair Sonoma Board of Supervisors Sonoma Marin Area Rail Transit Board of Directors Judy Arnold, Vice Chair 750 lindaro Street, Suite 200 Marin Board of Supervisors San Rafael, CA 94901 Jim Eddie Golden Gate Bridge, Highway and Transportation District SUBJECT: Improvements at Grade Crossings/Public Roads and Related Quiet Zone Program Debora Fudge Sonoma County Mayors and Dear Board Members: Councilmembers Association Eric Lucan RECOMMENDATION: Approvep the report and authorize the General Manager to implement Transportation Authority of Marin improvements at Grade Crossings/Public Roads and the related Quiet Zone Program. Stephanie Moulton -Peters Marin Council of Mayors and Councilmembers SUMMARY: The purpose of this staff report is to provide a general overview of Quiet Zones, Jake Mackenzie including a description of what they are, why they exist, and how they are implemented. Sonoma Mayors and Councilmembers Association While SMART can make improvements at grade crossings that are needed for Quiet Zones, it Barbara Pahre Golden Gate Bridge, Highway and cannot actually "designate" them. Only local public agencies with control over streets and yansportation District i roads (such as cities or counties) may officially establish Quiet Zones. Consequently, cities Gary Phillips and counties will need to follow the administrative steps required to designate a Quiet Transportation Authority of Marin Zone. Carol Russell Sonoma Mayors and CouncilmembersAssociation TRAIN SOUNDS: There are two main categories of sound that trains will produce in the Kathrin Sears SMART corridor. These include the sounds produced by the train itself, including the sound Marin Board of Supervisors of the train's engines and the sound of the ftn on the tracks, and the sounds produced as Shirles Zane Sonoma Board of Supervisors warnings at roadway crossings, including the sound of electronic bells mounted at these crossings, and the sound of th,# train horns mounted on the trains WARNING SOUNDS AT CROSSINGS: Throughout t Arvorld, railroad tracks and public streets cross one another. When the two are not physica`'separated by a bridge or tunnel, they are referred to as an "at -grade" crossing. These crossings can pose the obvious safety risk of a collision between trains on the tracks and those using the public street. Historically, to minimize this risk, railroad "crossbuck" signs were installed at crossings to warn those on Farhad Mansourian General Manager streets and to encourage caution. These signs are stili in use today and are referred to as passive warning devices. They warn of the possibility of an approaching train but do not provide roadway users an indication that a train is actually approaching the crossing. Administration Office 750 Lindaro Street, Suite 200 San Rafael, CA 94901 In addition to signs, modern railroads also use active warning devices to reduce risks at Tel: 415-226-0880 crossings. These involve systems that detect the impending arrival of a train and activate Fax: 415-226-0881 www.sonomamadntrain.org electronic bells, red flashing lights, and gates that come down and physically prevent motorists, bikes and pedestrians from going over the tracks. SMART Board of Directors August 15, 2012 Page 2 of 7 Electronic bells are mounted at intersections and make the iconic "ding, ding, ding" sound when trains approach. They are required safety features for most public crossings. The decibel levels of bells adhere to American Railway Engineering and Maintenance -of -Way Association (AREMA) Standards which requires them to sound at between 61 and 91 decibels (dBA), as heard 50 feet away. Another means of reducing risk at crossings is for trains to sound their horns as they approach grade crossings. This type of warning has been around since the earliest days of railroading when horns were commonly referred to as "whistles". Today, federal regulations mandate that horns sound at crossings. The standard practice is for horns to sound 1/4 mile before the crossing and to continue to sound until the train occupies the crossing. Horns are required to sound at a minimum of 96 decibels (dBA), and a maximum of 110 decibels (dBA) when measured at 100 feet in front of the locomotive. When "Quiet Zones" are established, trains are exempt from this requirement. "QUIET ZONES" AS DEFINED BY THE FEDERAL RAILROAD AUTHORITY: While active warning systems are highly effective at reducing the risk of collision, occasionally a determined motorist will ignore signs, flashing red lights and bells and will actually drive around lowered gates in the left lane in order to cross the railroad tracks. Although collisions between trains and cars are rare, when they occur it is often because motorists or a pedestrian chose to travel around lowered gates. In order to reduce the risk of this type of activity, supplemental safety measures (SSMs) can be installed at crossings. There are two main types of SSMs: 1. Additional gates, or 2. Curb medians In a standard crossing gate design, gates are Imited to the driver's side lane on either side of the tracks, with a total of two gates installed. There have been cases where drivers, determined to beat the train, have used extraordinary maneuvers to drive around lowered gates in an attempt to illegally cross the tracks. A pair of additional gates can be installed in the opposite lane on both sides of the tracks, creating a total of four gates,at crossings. This set-up is kiaown as "quad gates". These two extra gates physically deny drivers the ability to drive around lowered gates. Another method is construction of curb medians (also known as traffic separators) placed between lanes on streets which can be used to prevent vehicles from driving around gates. THE TRAIN HORN RULE: Historically, most states (including California) required both passenger and freight trains to sound their horns at grade crossings as a safety measure. Some states, however, allowed local jurisdictions to create quiet areas through "whistle bans". These bans were often not accompanied by any safety evaluations or supplemental safety measures at crossings. According to a nation-wide study commissioned by the Federal Railroad Administration (FRA) in 1995, the crossings quieted by whistle bans (where no additional safety measures were provided) posed significantly greater safety risks than crossings where train horns sounded. SMART Board of Directors August 15, 2012 Page 3 of 7 In 2005, the FRA preempted state rules regarding train horns with its Final Rule on Use of Locomotive Horns at Highway -Rall Grade Crossings, commonly known as the "Final Rule". As a result, train horns are now required by the federal government to sound at grade crossings, and states can no longer allow local jurisdictions to ban the use of horns at grade crossings. However, the new rule also provided a mechanism for all local jurisdictions in the U.S. to create "Quiet Zones" based on specific risk -reduction criteria. QUIET ZONE CHARACTERISTICS: A Quiet Zone is a stretch of track where trains do not routinely sound their horns at grade crossings. According to the Final Rule, the minimum length for these zones is % mile, and there is no maximum length. Quiet Zones can be for 24-hour periods, or can be limited to shorter periods of time, such as overnight. A Quiet Zone can include one single crossing, or it can include dozens of crossings. Although Quiet Zones can be short and can involve only one crossing, the California Public Utilities Commission (CPUC) and the FRA discourages an operating environment in which short Quiet Zone stretches alternate multiple times with zones where trains are required to sound their horns at crossings. This creates an overly complex situation for train operators. As a result, in a corridor with numerous crossings, Quiet Zones should generally be proposed for broad areas and not proposed on an individual crossing -by -crossing basis. It should be understood that quiet zones are not silent. While trains will cease to routinely blow their horns at grade crossings in Quiet Zones, the electronic bells will still need to sound at crossings when a train is approaching. These bells are not as loud as train horns, however. In addition, train operators may sound their horns if they observe trespassers or roadway workers near the tracks and are concerned about a safety risk, or If construction work is occurring near the tracks. Finally, in any emergency, train operators are allowed to sound their horn at their discretion. GROWTH OF QUIET ZONES: Quiet Zones have spread rapidly in recent years. Before the 2005 Final Rule there were a total of 212 Quiet Zones nationally (many of which were grandfathered in under the current rules). in the seven years since 2005, there have been 280 new Quiet Zones added. As of March 2012, there are at least 118 more Quiet Zones in the application process, representing hundreds more crossings. In California there are currently 29 different Quiet Zones (see page 12 for an example of a Quiet Zone application from Richmond, CA). Since the FRA only receives Notices of Intent to establish Quiet Zones from state agencies as a courtesy, there could be many more Quiet Zones being planned. QUIET ZONES SAFETY REQUIREMENTS: In order for Quiet Zones to be established by local jurisdictions, the absence of the train horn must either be counter -balanced with other safety improvements that reduce risk, or the absence of the horn must have a negligible effect on safety. The FRA has established that the absence of a train horn adds some degree of risk of incidents at crossings. However, they have also concluded that the presence of either quad gates or curb medians lowers that risk by an even greater amount. The different methods for implementing Quiet Zones are described below: SMART Board of Directors August 15, 2012 Page 4 of 7 Supplemental Safety Measures (SSMs): Grade crossings that include any one of the following Supplemental Safety Measures (SSMs) will help support a local government's establishment of a Quiet Zone: Four -Quadrant Gate Systems Medians or Channelization Devices (traffic separators) One -Way Streets with Gates Each measure is designed to prevent cars, bikes and pedestrians from going around lowered gates at crossings, one of the most common causes of grade crossing incidents. Typically, curb medians are considerably less expensive, from both a capital and maintenance standpoint, than additional gates. Curb medians can include simple, mountable curbs (curbs that can be driven on if needed) with delineator panels, or more permanent non -mountable curb. These permanent curbs can be made of concrete, brick, or other materials. Curbs are recommended to extend 100 feet in each direction from the gates at the rail crossing. However, the required distance can be as short as 60 feet if a public street, commercial driveway, or residential driveway (to four or more housing units) is present in the area between 60-100 feet from the crossing. If one of these types of street/driveways is located less than 60 feet from the gate, then curb medians are not an option. Alternative Safety Measures (ASMs): Some crossings may use FRA -recognized Alternative Safety Measures (ASMs) instead of SSMs. A common form is represented by the use of an additional gate, on one side of the crossing, with a curb median located on the opposite side. An ASM may be selected due to site-specific constraints, where the configuration of the crossing and close proximity of nearby intersections and driveways preclude the use of curb medians on both sides of the crossing. In addition, ASMs can include the use of medians that are shorter than 60' and also include non -engineering elements such as public awareness campaigns or photo enforcement technology to increase driver and pedestrian awareness at grade crossings. The use of ASMs for Quiet Zones requires the approval of the FRA. Risk Based Exceptions: New Quiet Zones can also be established without special treatments at certain grade crossings if the safety risk when the train does not blow its horn is below one of two thresholds. Using a calculator provided by the FRA, each crossing can be assigned a risk score by the local jurisdiction based on federal crossing incidents data. The average of these risk scores for all the crossings in a proposed Quiet Zone is known as the Quiet Zone Risk index (QZRI). If the QZRI is equal to or lower than the National Significant Risk Threshold (NSRT), then no further supplemental safety measures are required. This typically only occurs in rural areas where both traffic volumes and train frequencies are very low. Likewise, if the QZRI is equal to or below the Risk Index with Horns (RIWH), then no further supplemental safety measures are required either. The RIWH is the average risk level at a crossing in a proposed Quiet Zone that would exist if a train was blowing its horn. In both cases, it Is required that at least one of the crossings in the Quiet Zone has supplemental safety measures. Since SMART does not yet have recent historical safety data, this is not the approach that we are recommending. Rather, each crossing in a Quiet Zone should be treated, either with Supplemental Safety Measures or Alternative Safety Measures. 7e. SMART Board of Directors August 15, 2012 Page 5 of 7 Other general requirements: Under the guidelines of the Final Rule, new Quiet Zones require crossings to be equipped with flashing lights, bells and automatic gates. All gates incorporated into Quiet Zones are required by the FRA to have modern signal features like power -out indicators and to provide constant warning time, a feature that ensures a consistent period of warning for both slow freight trains and faster commuter trains. SMART's crossings will already be equipped with these modern features, including 12" flasher lights, 4" gate lights, redundant constant warning time devices, electronic bells, and modern gate mechanisms. ADMINISTRATIVE STEPS FOR ESTABLISHING QUIET ZONES: Briefly, the steps to implement a Quiet Zone are as follows. Please see the flow charts provided by the FRA in the Appendix for a more detailed explanation of this process: 1. Diagnostic review of crossings 2. Notice of Intent to CPUC/FRA 3. Implementation of SSMs or ASMs 4. Notice of Establishment to CPUC/FRA The CPUC requires that a diagnostic review be conducted for every crossing within a potential Quiet Zone to determine needed safety improvements. A typical diagnostic review requires the involvement of qualified railroad signal and traffic engineers, the CPUC, applicable railroads (in this case, SMART and NCRA), City/County and Caltrans. Again, it is also recommended to include the FRA in this process. The diagnostic review is intended to assist the local public authority in devising the best plan for Quiet Zone implementation. The process of establishing a Quiet Zone officially begins when a city or county files a Notice of Intent to establish a Quiet Zone with the California Public Utilities Commission (CPUC), and applicable railroads (in this case SMART and the NCRA). It is also prudent to keep the FRA involved in this noticing process. The notice should describe the length of the Quiet Zone, which crossings are to be included, and the SSMs and ASMs proposed. The document need not be so detailed as to include construction drawings. The aforementioned agencies have 60 days to comment on the Notice of Intent. When ASMs are being recommended for some crossings, the establishment of a Quiet Zone will follow the "Public Authority Application to the FRA" method. The applicant will need to provide information and data to the FRA, to demonstrate that the risks at crossing are being reduced to a level that will comply with federal rules. However, in the event that all of the treated public crossings within a jurisdiction are SSMs, a simplified process for establishing Quiet Zones is available. Once the CPUC has verified the information provided, the FRA has approved the proposed Quiet Zone, and the necessary safety measures have been installed, then the local public authority can issue a Notice of Establishment. The Notice of Establishment is a detailed document that includes the following (see the FRA website for more details, htto://www.fra.dot.gov/rrs/gages/fp 1475.shtml): 1. Diagnostic Review conclusions 2. Proposed Time period of horn restriction (24 hour or partial) 3. List of public, private, and pedestrian crossings in Quiet Zone identified by inventory number and name 4. Specific regulatory citation for the basis of Quiet Zone establishment 77 SMART Board of Directors August 15, 2012 Page 6 of 7 5. Accurate and complete inventory form for each public, private, and pedestrian crossing both before and after SSMs and/or ASMs are installed 6. Notice of Intent The Notice of Establishment is sent to the FRA, all applicable railroads, Caltrans, any local governments affected, and any private property owners affected by private crossings. Railroads are to cease routinely blowing the train horns at grade crossings within 21 days. As mentioned previously, once a Quiet Zone has been established, a train operator may still sound the train horn for emergencies, worker protection, or if there is any potential danger (such as a pedestrian standing on the track). SMARrs Quiet Zone Coordination Efforts: SMART's self-propelled, multiple -unit trains (DMUs) trains have engine noise levels that are about 10 decibels (dBA) quieter than standard locomotive -hauled trains and produce sounds more similar to those of a bus, as seen in the chart to the left. This means that to the human ear, DMU trains will seem to produce about half the sound of a locomotive -hauled train. Furthermore, SMART will have modern, continuous welded track rather than joined track. This will prevent the "clickity-clack" sound that people sometimes associated with older railroad tracks. Whether or not to seek to establish a Quiet Zone is a decision for cities and counties. The best time for a local jurisdiction to establish Quiet Zones in the SMART corridor is now, during the final design and construction phase since future retrofits of grade crossings in the SMART corridor will likely result in higher overall capital costs for the local jurisdiction. We have been closely coordinating with local jurisdictions interested in establishing Quiet Zones. We have organized official diagnostic reviews involving all of the jurisdictions that are part of SMART's Initial Operating Segment (IOS). We have supplemented this work with additional technical conversations with the CPUC and with additional local meetings. For example, in June 2012, our Chief Engineer and myself met with representatives from the FRA, CPUC, and the San Rafael Public Works Director and his staff to discuss a strategy for crossing improvements in San Rafael that would allow for a city-wide Quiet Zone. In our current and upcoming construction contracts we will invest more than $12 million to upgrade signal systems and make safety improvements at crossings. These improvements will make most of the public intersections in the SMART corridor "Quiet Zone -ready" through the already planned installation of safety measures that go above and beyond what is required for the train to operate. In addition, it should be noted that there are several places along the SMART corridor where curb medians already exist at intersections, or where a local jurisdiction has pians to install curb medians as part of separate projects. This includes San Pedro Road, Smith Ranch Road, North Hamilton Parkway, Lakeville Highway, McDowell Boulevard, East Cotati Avenue, Hearn Avenue and Guerneville Road. These existing safety measures will help these crossings to qualify for inclusion in a Quiet Zone should the local jurisdiction desire to establish such a zone. Moreover, to help cover the cost of additional safety improvements required for Quiet Zone implementation, we will pay for and construct curb medians or will pledge up to $50,000 per public at grade crossing to assist local jurisdictions to implement other ASMs or SSMs. This will likely be sufficient to make many crossings "Quiet Zone -ready." Additional funds may be required from iocal iurisdictions to cover remaining costs at some crossings. 78 SMART Board of Directors August 15, 2012 Page 7 of 7 CONSTRUCTION AND MAINTENANCE OF SAFETY MEASURES: SMART will be the entity to implement and maintain signal -related SSMs and ASMs within its right-of-way. Quad gates, for example, would be maintained by SMART, along with all other gates and signals. However, the construction and maintenance of many of the proposed curb medians are partly outside the SMART right-of-way, and may require local jurisdictional involvement to implement and maintain. Next Steps: A next step for local jurisdictions that are interested in establishing a Quiet Zone is to contact our Chief Engineer to initiate the Quiet Zone coordination process. SMART and its local partners will need to work together to identify the safety improvements that will be required at each crossing and to establish how those safety measures will be funded. SMART and local jurisdictions will need to work together to develop standards for improvements such as curb medians. Local jurisdictions will also need to be involved in the implementation of SSMs and ASMs that are outside of SMART's right-of-way. Jurisdictions that desire to establish a Quiet Zone will need to enter into a construction and maintenance agreement with SMART that addresses responsibilities for the improvements within the Quiet Zone and includes SMART's standard indemnification provision. Finally, when the time comes, local jurisdictions will need to officially establish Quiet Zones through Notices of Intent and Establishment to the appropriate agencies and through an application to the FRA. The attached "Appendix A" shows a checklist required for a Notice of Intent Letter and also provides a local example. SMART can provide additional examples upon request. FISCAL IMPACT: The proposed SMART contributions to crossing improvements are included in the project budget. 79 A •� - �_ v -. -v si Yp• vti • • =.o - ' - 7 • • F A _ - 7-_ Jam. ■ •Ir- ■` Ifs J • - - --M ME y -- tip•-. .-. = r - �1= {� - - - •� -• k a .S• _ - ■ -M- • a a a _ -- F 'AN _—sIml '• �— RESOLUTION NO. 2017-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE RAILROAD QUIET ZONE AND ACCESSIBILITY PROJECT AND RELATED ACTIONS WHEREAS, the Sonoma Marin Area Rail Transit (SMART) is currently testing its passenger rail service between Airport Boulevard in Sonoma County and Central San Rafael in Marin County. SMART anticipates beginning full passenger service in June 2017 with a tentative train -operating schedule that would result in approximately 32 trains per day running on the corridor; and WHEREAS, concurrent with the testing, all local jurisdictions along the corridor have begun the process of establishing railroad quiet zones in preparation for revenue service; and WHEREAS, the City is partnering with Sonoma County and the City of Cotati in order to establish a regional quiet zone and filed a Notice of Intent on March 14, 2017; and WHEREAS, SMART will make a funding contribution of $50,000 per crossing to assist local agencies with the costs of installing the infrastructure required to establish railroad quiet zones; and WHEREAS, before a quiet zone is approved, SMART requires that the City enter into an agreement with SMART concerning each party's responsibilities for maintenance and repair of the improvements in the City's quiet zone, the form of which has already been approved by other local jurisdictions in the quiet zone; and WHEREAS, the type of construction work required to install quiet zone improvements is very similar to the type of work required by the City's Community Development Block Grant funded project to remove accessibility barriers associated with the Laguna Bike and Pedestrian Bridge Approach; and WHEREAS, staff has carefully reviewed the work associated with both the railroad quiet zone project and the accessibility project and recommends combining these two efforts into a single capital improvement project in order to achieve the benefit of economies of scale; and WHEREAS, neither the railroad quiet zone nor the Laguna Bridge accessibility project were included in the City's adopted Fiscal Year 2016-17 budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: 1. The Railroad Quiet Zone and Accessibility Project is hereby approved and added to the Fiscal Year 2016-17 Capital Improvement Program with a budget of $256,000. 2. The Finance Director is authorized and directed to make the budget adjustments and appropriations necessary for the project with funding from the following sources a. $137,617 from the City's Gas Tax Fund b. $100,000 from reimbursements from SMART in accordance with the Funding Reimbursement Agreement between SMART and the City c. $18,883 from Community Development Block Grant funds previously award to the City for the Laguna Bridge Improvement. 3. The City Manager is authorized and directed to execute the "Funding Reimbursement Agreement" and "Agreement for Construction and Maintenance of Safety Improvements Related to Quiet Zone" attached hereto as Exhibits A and B and incorporated herein by reference, subject to final approval as to form by the City Attorney and City Manager. DULY AND REGULARLY ADOPTED this 11th day of April, 2017. CITY OF ROHNERT PARK Jake Mackenzie, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibits A and B AHANOTU: BELFORTE: CALLINAN: STAFFORD: MACKENZIE: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (2) 2017-040 Exhibit A to Resolution FUNDING REIMBURSEMENT AGREEMENT SONOMA-MARIN AREA RAIL TRANSIT DISTRICT AND CITY OF ROHNERT PARK THIS REIMBURSEMENT AGREEMENT ("Agreement") is entered into as of , 2017, by and between the SONOMA-MARIN AREA RAIL TRANSIT DISTRICT (SMART), a public entity duly established under the laws of California (District), and the CITY OF ROHNERT PARK (City). Recitals A. The SMART rail corridor, historically known as the Northwestern Pacific Railroad (NWP), generally parallels Highway 101 running north -south in Sonoma and Marin Counties. The corridor is owned by the District from Milepost (MP) 68.22 in Healdsburg southward to MP 11.4 in Corte Madera. B. District is obligated to operate and maintain the rail corridor in accordance with applicable California Public Utilities Commission (CPUC) and Federal Railroad Administration (FRA) laws and regulations. C. District has completed California Environmental Quality Act (CEQA) review and is proceeding with design and construction of passenger rail service and accompanying multi use path along an approximately 70 -mile existing rail corridor extending from Cloverdale in Sonoma County, California, to a location near the ferry terminal in Larkspur, Marin County, California (the "SMART Rail and Pathway Project"). D. The City intends to establish a quiet zone in accordance with the Federal Train Horn Rule (49 CFR Part 222) within its jurisdiction. E. In order to qualify for a quiet zone, the City has determined that it needs to improve the roadway medians so that they qualify for Quiet Zone Supplemental Safety Measures (SSMs) at the Southwest Boulevard (MP 46.8) and Rohnert Park Expressway (MP 47.4) grade crossings (City Project). E. The list of improvements is documented in Exhibit A that is incorporated and included as part of this Agreement. F. The District established in its quiet zone policy that it would make crossings quiet zone ready or provide up to $50,000 per crossing to a municipality that intends to establish quiet zones in its jurisdiction. G. Since SMART did not make any improvements to either of the above referenced crossings, it is willing to reimburse the City for actual costs to upgrade the roadway medians not to exceed $100,000 for improvements to both the Southwest Boulevard and Rohnert Park Expressway grade crossings medians. H. In consideration for the funding of the above improvements the City agrees to enter into the Construction and Maintenance Agreement that is incorporated and included as part of this Agreement (Exhibit B). Page l of 6 Exhibit A to Resolution Agreement NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, City and District agree as follows: 1. RECITALS A. The above recitals are true and correct and are hereby incorporated in and expressly form a part of this Agreement. 2. COORDINATION A. City shall coordinate the work with District's Chief Engineer or his designee, Contact information for the parties' respective representatives is set forth below: District Cit Bill Gamlen Vanessa Garrett Chief Engineer Sonoma Marin Area Rail Transit (SMART) 5401 Old Redwood Highway, Suite 200 Petaluma, California 94954 Civil Engineer City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 Phone: 707.794.3330 Phone: 707-588-2251 Fax: 707.794.3037 Fax: 707-794-9242 Email: bgamlen _sonomamarintrain.org Email: vgarrett .rpcity.orq 4. CITY'S RESPONSIBILITIES City shall be responsible for all aspects of project implementation, including but not limited to: planning, engineering, permitting, resolving utility conflicts, contracting or self -performing the construction activities, managing all aspects of the project, coordinating with others, and any and all other tasks that may be required to successfully complete the project. The City shall be responsible for maintaining the roadway improvements that make up the City's Project, as well as other quiet zone improvements at other locations that are within the City roadway jurisdiction. 5. DISTRICT'S RESPONSIBILITIES The District's role in this project is limited to funding only. The District shall reimburse City in accordance with Section 6 below for the project. In no way does the District's commitment to reimburse the City for the project make the Page 2 of 6 Exhibit A to Resolution District responsible for any aspect of the City's quiet zone implementation process. 6. REIMBURSEMENT PROCEDURES Within 30 days of receipt of the City's invoice, the District shall reimburse the City for actual costs associated with the implementation of the City's Project. The City shall document actual costs by including billings and invoices to demonstrate actual costs. The total reimbursement amount from District to the City under this Agreement shall not exceed the total estimated costs set forth in Exhibit A. 7. ADDITIONAL REQUIREMENTS A. Amendments to Agreement This Agreement may be amended only by the mutual written consent of both parties. B. Notice Unless otherwise requested by a party, all notices, demands, requests, consents or other communications which may be or are required to be given by either party to the other shall be in writing and shall be deemed effective upon service. Notices shall be deemed to have been properly given when served on the party to whom the same is to be given by hand delivery or by deposit in the United States mail addressed to the party as follows: District: Bill Gamlen, P.E Chief Engineer Sonoma -Marin Area Rail Transit District 5401 Old Redwood Highway Petaluma, CA 94954 City: Director of Public Works City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 When a notice is given by a generally recognized overnight courier service, the notice, invoice or payment shall be deemed received on the next business day. When a notice or payment is sent via United States Mail, it shall be deemed received seventy-two (72) hours after deposit in the United States Mail, registered or certified, return receipt requested, with the postage thereon fully prepaid. In all other instances, notices, and payments shall be effective upon receipt by the recipient. Changes may be made in the names and addresses of the person to whom notices are to be given by giving notice pursuant to this paragraph. Page 3 of 6 Exhibit A to Resolution C. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. D. Entire Agreement This instrument and Exhibits contains the entire agreement between the parties, and no statement, promise, or inducement made by either party or agents of the parties that is not contained in this written contract shall be valid or binding; and this contract may not be enlarged, modified, or altered except in writing signed by the parties. E. Authority of City The undersigned hereby represents and warrants that he or she has authority to execute and deliver this Agreement on behalf of City. F. No Waiver of Breach The waiver by any of the Parties of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or provision or any subsequent breach of the same or any other term or promise contained in this Agreement. G. Time of Essence Time is and shall be of the essence of this Agreement and every provision hereof. IN WITNESS WHEREOF, the District and the County have executed this Agreement as of the date first above written. CITY OF ROHNERT PARK: Darrin Jenkins City Manager City of Rohnert Park Authorized by City Council Resolution2017-_, adopted on April 11, 2017 SONOMA-MARIN AREA RAIL TRANSIT DISTRICT M Page 4 of 6 Farhad Mansourian General Manager SMART Exhibit A to Resolution ATTEST: City Clerk APPROVED AS TO FORM: By: APPROVED AS TO FORM FOR DISTRICT: By: City Attorney Thomas Lyons, SMART Counsel Page 5 of 6 Exhibit A to Resolution EXHIBIT A DESCRIPTION IUM I UC I CITY I COST Southwest Boulevard Median Improvements LS $ 50,000.00 1 $ 50,000.00 Rohnert Park Expressway Median Improvements LS $ 50,000.00 1 $ 50,000.00 TOTAL $100,000.00 Page 6 of 6 Exhibit B to Resolution AGREEMENT FOR CONSTRUCTION AND MAINTENANCE OF SAFETY IMPROVMENTS RELATED TO QUIET ZONE THIS AGREEMENT is made and entered into this day of , 2017, by and between the City of Rohnert Park, hereinafter referred to as "the CITY", and the Sonoma -Marin Area Rail Transit District, a California special district, hereinafter referred to as "SMART". The CITY and SMART are collectively referred to as "Parties". RECITALS; WHEREAS, SMART owns certain railroad right-of-way assets ("ROW") for passenger service in and through the CITY over which passenger trains are and will be operated in a manner that provides safety for motorists and pedestrians, including a system of warning signals and gates at grade crossings and the use of warning horns on trains as required by the Federal Railroad Administration ("FRA"), the California Public Utilities Commission ("CPUC") and any other governmental body with regulatory authority; and WHEREAS, the CITY has indicated a desire to establish a Quiet Zone for grade crossings within the CITY, as provided by FRA regulations; and WHEREAS, the FRA requires that a CITY wishing to establish a Quiet Zone must meet specified requirements and issue a Notice of Intent to establish a Quiet Zone, as provided by the FRA regulations; and `$6&6flo. x8888888888°=QSS8886$886sp, WHEREAS, the CITY has issued such a Notice of Intent to establish a Quiet Zone within the City's jurisdictional limits. The boundaries of that Quiet Zone and the crossings it covers within the City's limits are shown on Exhibit "A" attached hereto and incorporated by this reference (the "Quiet Zone"); and WHEREAS, the CITY understands and acknowledges that the establishment of the Quiet Zone will result in the FRA directing all railroads operating within the Quiet Zone to comply with the FRA directive to cease the sounding of locomotive horns within the Quiet Zone, except under conditions provided under section 49 CFR part 222.23; and WHEREAS, SMART has, as part of its track reconstruction, constructed certain Supplemental Safety Measures (SSM's) within the CITY, as shown in Exhibits "B-1 through B- " attached hereto and incorporated herein by this reference (the "Quiet Zone Improvements"); and WHEREAS, it is anticipated that the construction of the Quiet Zone Improvements will assist the CITY in the process of establishing a Quiet Zone; and WHEREAS, as part of the CITY's Quiet Zone establishment process a diagnostic review of each proposed Quiet Zone crossing has been conducted from Southwest Blvd to Golf Course Drive, and those crossings have been approved as qualifying for Quiet Zone status as of the date of this Agreement; and WHEREAS, the CITY acknowledges that, after the City's Quiet Zone is initially established, additional SSM's and/or Alternative Safety Measures ("ASM's"), supplementing or modifying the Quiet Zone Improvements identified in Exhibit B-1 through B-, may be required to be installed at the CITY's rail crossings for the purpose of maintaining the qualification of the CITY's Quiet Zone under requirements of the FRA, the CPUC and/or other regulatory agencies ("Future Quiet Zone Improvements"); and WHEREAS, while the CITY may in the future desire to install Future Quiet Zone Improvements at one or more of the CITY's rail crossings for the purpose of maintaining the CITY's Quiet Zone designation, the Parties acknowledge that this Agreement is not intended to apply to any such Future Quiet Zone Improvements, and that SMART does not, by this Agreement, agree or undertake any duty to pay or incur any cost or contribute monetarily to their design or installation, and the Parties further acknowledge that failure to install Future Quiet Zone Improvements may impact the FBA's quiet zone directive; and WHEREAS, the Parties wish to memorialize their agreement as to their respective obligations with respect to the maintenance and repair of the Quiet Zone Improvements; NOW, THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, it is agreed as follows: AGREEMENT SMART Responsibilities. SMART shall: 1. Participate as reasonably necessary in diagnostic team evaluation meetings collectively arranged by the CITY and SMART per FRA and/or CPUC requirements from time to time. 2. Review preliminary and final reports, studies, and designs submitted by the CITY in relation to the establishment and continuation of the Quiet Zone. 3. Cooperate and provide technical assistance to the CITY in its efforts to establish, continue and/or re-establish a Quiet Zone. 4. After mailing the Notice of Establishment of a Quiet Zone by the CITY, as required by the FRA or the CPUC, and upon the Quiet Zone establishment date specified in the Notice of Establishment, SMART as directed by the FRA, shall cease routine use of the locomotive horn at crossings identified by the CITY pursuant to 49 CFR Part 222.45, as amended from time to time, or any other applicable law. 5. SMART's rights and duties regarding the sounding of the locomotive horns shall be as set forth in 49 CFR Part 222.23, as amended from time to time, and by other applicable law that governs when the locomotive Engineer is required or has discretion to sound the locomotive horn; and nothing contained in this Agreement shall be construed to alter 2 such rights and duties. 6. Within SMART's ROW, maintain, repair, and replace the Quiet Zone Improvements identified as "SMART-QZ" on Exhibits B-1 through B-, at SMART's expense, such that they remain in proper operating condition and fully compliant with applicable laws and regulations. 7. Within CITY's ROW, maintain, repair, and replace the Quiet Zone Improvements identified as "SMART QZ-CITY ROW" on Exhibits B-1 through B-, at CITY's expense, such that they remain in proper operating condition and fully compliant with applicable laws and regulations. 8. Except for urgent or emergency circumstances, for work performed within CITY's ROW, SMART shall obtain the applicable encroachment permit approvals from the CITY and any other regulatory agencies. CITY shall charge no fees for CITY permits issued pursuant to this Agreement. 9. Pursuant to CPUC General Order 7213, at all public crossings within the CITY, SMART shall maintain and repair the crossing areas between lines two (2) feet outside of the rails of each track, or, where two or more tracks are involved, the area between the tracks where the distance between the center lines of tracks is fifteen (15) feet or less measured at the center line of the road or highway normal to the tracks. 10. Notify the CITY if SMART becomes aware of any regulatory changes that affect the CITY's Quiet Zone. 11. Notify the CITY if SMART becomes aware of any modifications to the existing infrastructure near the Quiet Zone Improvements, regardless of whether the changes affect these facilities, to allow the CITY to anticipate impacts to the CITY's roadways. 12. Indemnify, defend, and hold harmless CITY from and against any and all claims, suits, losses, damages, costs, and expenses (including reasonable attorneys' fees and other defense costs), for injury or death and for loss and damage to property arising from the negligent acts or omissions or willful misconduct on the part of the SMART, its officers, agents, contractors, or employees in the construction, operation, repair or maintenance of any SMART -installed and/or SMART -maintained Quiet Zone Improvements; and as to such indemnification obligation, the SMART's insurance shall be primary insurance to CITY. CITY Responsibilities. CITY shall: 13. Diligently review and administer any encroachment permit application from SMART in order to allow SMART to enter into CITY'S ROW as needed for the purpose of 3 performing any work required pursuant to this Agreement. 14. When seeking to establish or continue a Quiet Zone within its jurisdiction, shall comply with the requirements set forth in 49 CFR Part 222 applicable to public authorities (as that term is defined in 49 CFR Part 222). The CITY shall be responsible for securing any additional funding, permitting, environmental analysis, and approvals necessary to establish, continue or re-establish the Quiet Zone, and for producing studies and documentation as may be required by the regulations or administrative policies and procedures of the FRA and/or the CPUC, or other applicable policies or procedures. 15. Conduct, as part of its initial establishment of the Quiet Zone, an initial comprehensive diagnostic review (which the parties acknowledge has been performed and need not be performed again by reason of this Agreement) and thereafter shall perform periodic reviews on a schedule determined by the FRA, the CPUC, and any other governmental body with regulatory authority. These reviews will be conducted consistent with FRA and CPUC orders and regulations and will consider any changes to the use or crossings, together with the already constructed Quiet Zone Improvements and any other circumstances that may or will affect the continued qualification of the CITY crossings (shown in Exhibit "A") as a Quiet Zone. 16. Within CITY's ROW, maintain, repair, and replace the Quiet Zone Improvements identified as "SMART QZ-CITY ROW" on Exhibits B-1 through B-, at CITY's expense, such that they remain in proper operating condition and fully compliant with applicable laws and regulations. 17. Pay, or reimburse SMART for, all costs incurred for SMART's maintenance, repair, and replacement of Quiet Zone Improvements within the CITY ROW designated as "SMART QZ-CITY ROW" on Exhibits B-1 through B-, as required by Section 7 above. 18. Maintain, pursuant to CPUC General Order 7213, the public roadway improvements, including raised medians, roadways, sidewalks, and paths of travel, outside of the crossing area described in Paragraph 9 above, at all crossings within the CITY. 19. Obtain, and at all times maintain in full force and effect, at its sole cost and expense, Comprehensive General Liability Insurance, or, if self-insured shall maintain excess liability coverage, and shall remove any exclusion relating to performance of operations within the vicinity of any railroad, bridge, trestle, track, roadbed, tunnel, underpass, or crossing from its general liability coverage for both the self-insured and excess policies. 20. Indemnify, defend and hold harmless SMART and/or any entity providing dispatch or passenger rail service or using SMART's ROW, from and against any and all claims, suits, losses, damages, costs, and expenses (including reasonable attorneys' fees and other defense costs), for injury or death and for loss and damage to property arising from the negligent acts or omissions or willful misconduct on the part of the CITY, its officers, agents, contractors, or employees in the construction, operation, repair or maintenance of 4 any CITY -installed and/or CITY -maintained Quiet Zone Improvements located within the CITY's ROW, and/or the performance of work pursuant to Paragraphs 15 and 17 above; and as to such indemnification obligation, the CITY's insurance shall be primary insurance to SMART. 21. Establish a Quiet Zone page or link on the CITY website to provide more information regarding the Quiet Zone (i.e. www.cityofrohnertpark.org/quietzone). 22. Collaborate and cooperate with SMART to develop a community education and awareness program in order to educate the public regarding additional safety measures and what to expect once the Quiet Zone is established. PARTIES: 23. Should the FRA, the CPUC or any other governmental body with regulatory authority over SMART issue any regulation, rule, ordinance, or other law that would require an upgrade or the installation of Future Quiet Zone Improvements in order to maintain or reestablish the City's quiet zone, the Parties acknowledge that SMART shall not be responsible for any cost for construction, reconstruction or upgrades of the improvements for the purpose of maintaining the CITY's Quiet Zone designation. 24. Any notice required or permitted to be given hereunder by one party to the other shall be in writing and the same shall be given and shall be deemed to have been served and given if (1) placed in the United States mail, certified, return receipt requested, or (2) deposited into the custody of a nationally recognized overnight delivery service, addressed to the party to be notified at the address for such party specified above or below, or to such other address as the party to be notified may designate by giving the other party no less than thirty (30) days advance written notice of such change in address. If to SMART: SONOMA-MARIN AREA RAIL TRANSIT DISTRICT 5401 Old Redwood Highway, Ste. 200 Petaluma, CA 94954 Attention: Chief Engineer If to CITY: CITY OF ROHNERT PARK Attn: Public Works Director 130 Avram Avenue Rohnert Park„ CA 94928 With copy to: 5 CITY OF ROHNERT PARK Attn: City Manager 130 Avram Avenue Rohnert Park, CA 94928 25. All questions concerning the interpretation or application of provisions of this Agreement shall be decided according to the laws of the State of California. Venue shall be the County of Sonoma. 26. To the maximum extent possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be prohibited by, or held to be invalid under applicable law, such provision shall be ineffective solely to the extent of such prohibition or invalidity, and this shall not invalidate the remainder or any other provision of this Agreement. 27. The Parties hereby acknowledge and agree that (a) each party has actively participated in the negotiation and drafting of this Agreement, (b) each such party has consulted or has had the opportunity to consult with their own independent counsel relative to matters contemplated under this Agreement, (c) each party and party's counsel have reviewed the Agreement, and (d) any rule of construction to the effect that ambiguities are to be resolved against the drafting party(ies) shall not apply in the interpretation of this Agreement, or any portions hereof or any amendments hereto. 28. This Agreement is the full and complete agreement between SMART and the CITY with respect to all matters relating to this Agreement, and supersedes any and all other agreements between the parties hereto relating to rights, responsibilities and obligations of the Parties as described herein. However, nothing herein is intended to terminate any surviving obligation of the CITY or SMART or the parties' obligations to defend and hold one another harmless in any prior written agreement between the parties. 29. Persons who are not parties to this Agreement shall have no rights or obligations as a result of this Agreement. This Agreement is between the parties hereto and no other person or entity is an express, intended, or implied third party beneficiary hereof. 30. Waiver. Any party's failure to enforce or exercise its rights with respect to any provision hereof shall not be construed as a waiver of such rights or of such provision. 0 31. Dispute Resolution. In the event of a dispute between the parties arising from this Agreement, the parties agree to attempt resolution informally, and then through nonbinding mediation, prior to filing any court action to enforce this Agreement. 32. Recitals. The recitals are incorporated by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. SONOMA-MARIN AREA RAIL TRANSIT DISTRICT Farhad Mansourian, General Manager APPROVED AS TO FORM: ME Thomas F. Lyons, District Counsel CITY OF ROHNERT PARK Darrin Jenkins, City Manager Authorized by City Council Resolution2017-_, adopted on April 11, 2017 APPROVED AS TO FORM: City Attorney 7 Railroad Quiet Zone Update April 11, 2017 19 -voiANERT P4 `L�`1LIFOR'S1i 62 Status of SMART Service F Revenue service expected to start mid-June `^ 2017 Every jurisdiction along the rail corridor is working to establish quiet zones SMART will sound train horn until revenue service begins Crossings Affecting Rohnert Park Steps to Establishment Quiet Zones Crossing diagnostic review Submit Notice of Intent Install all necessary and approved safety measures 4. Submit a Notice of Quiet Zone Establishment Rohnert Park Progress aFP Performed a diagnostic review Identified Supplemental Safety Measures (SSM) Submitted Notice of Intent with Sonoma County and City of Cotati Secured Funding Agreement from SMART Reviewing Maintenance Agreement with SMART Developed scope and budget for SSM Project Regional Progress on Quiet Zones Diagnostic x x x x X x X x Review Notice of x x x x x x x is Intent ssMs X X X X X complete Notice of X Establishment Quiet Zone April 17 Ready Date Santa Rosa will submit Notice of Establishment with Sonoma County regional group if we are ready on time SMART Funding Agreement t� In 2012 SMART allocated $50,000 per crossing for local jurisdictions to implement SSMs Local jurisdictions can obtain the funding through a reimbursement agreement. Covers construction costs, does not cover design and staff time SMART Maintenance Agreement City's responsibility Quiet zone signage Quiet zone striping Median Maintenance SMART's responsibility Gate arms and associated signage Train signal maintenance 2 -Q© TRACKS + 9� IDO NOT STOP -• O"x RACltS NO ` SSMs at Southwest Boulevard and TRAIN HORN Rohnert Park Expressway Concrete medians extending 100 feet on both sides of tracks Quiet zone designated signage Quiet Zone Schedule Design Advertise & Award Construct Notice of Establishment Quiet Zone Ready Notice of Establishment date also depends on ISSM construction completion in Sonoma County and City of Cotati C4VOjJbINERTPA*k Staff Recommendation 4 :; a` Set up a CIP project and budget Finalize Agreements with SMART Continue working with Sonoma County and Cotati to deliver a Notice of Establishment - FIC OCEAN vR V- r San Marin 1 Ro Hamilton i Civic Center Rafael ispur !p!o,—' • Clovrrckakipfan�crll �l 9MAF1 PASSES Gk, SMARTSutom SMARTRa IPha>e i 'an X�br � f rX - SMARTRa l Phare Y }r •, 7leadAsBvrg{plannail ar■ SMART Owned hind R, Urban Arcas 1 � W1rW6m I 1plannedi �' �, - j Sonoma CountyNN't • Santa Rosa No• Santa Rosa{twtt (♦ �• Rohnert Park C�W, L. Cotati - FIC OCEAN vR V- r San Marin 1 Ro Hamilton i Civic Center Rafael ispur !p!o,—' Questions? Project Combination Both projects consist of mostly concrete work. • Combining projects would allow for cost savings Project Funding Sources Funding Source Amount FY 16-17 CBDG $ 181883 SMART $ 1001000 Gas Tax $ 137,617 Total $ 256,500 Accessibility Project City received Community Development !-� Block Grant (CDBG) for $18,883 Funding to remove accessibility barriers associated with Laguna Bike and Ped Bridge Approach SSM Examples An SSM is an FRA "p re -app roved" safety device that reduces the risk of vehicles crossing the tracks Median improvements 100' in length Channelization devices Extra quadrant gates SSM Construction F Assume SSMs will have to be installed on RPX and Southwest Blvd for cost estimating purposes *Expected cost is around $300,000 Cost Breakdown Table 2 Projected Costs For SSM Installation & Quiet Zone Pursuit RPX Total Median Curb Perimeter 420 LF $ 32,634 Gravel fill 1000 SQ FT $ 14,000 Roll over curb for driveway 50 LF $ 3,675 Signage Placement 1 LS $ 1,200 Traffic Control 1 LS $ 5,000 Southwest Blvd Median Curb 420 LF $ 32,634 Concrete Fill 1025 SQ FT $ 16,144 Signage Placement 1 LS $ 1,200 Bollard Installation 6 EA $ 9,000 Traffic Control 1 LS $ 5,000 Construction Contingency 1 LS $ 60,243 Other Costs Construction Management 1 LS $ 6,024 SMART Encroachment Permit 1 LS $ 1,500 Inspections 1 LS $ 6,024 Staff Time $ 120 HR $ 18,720 Legal Review $ 1 LS $ 25,000 Reimbursement to Lead Agency $ 180 HR $ 7,200 Design 1 LS $ 20,000 Traffic Count 1 LS $ 3,300 Other contingency 1 LS $ 30,000 TOTAL $ 298,499 Meeting Date: Department: Submitted By: Prepared By: Agenda Title: ITEM NO. 9 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT April 11, 2017 Development Services Mary Grace Pawson, Director of Development Services Mary Grace Pawson, Director of Development Services Authorizing the City Manager to Execute Assignment Assumption and Transfer Agreements Related to the Sonoma Mountain Village Development Agreement RECOMMENDED ACTION: Approve a resolution authorizing the City Manager to execute assignment, assumption and transfer agreements related to the Sonoma Mountain Village Development Agreement. BACKGROUND: Sonoma Mountain Village (SOMO) is an approved 175 acre Planned Development located on three assessor's parcels in the southeast portion of the City. The development at SOMO is the subject of a Development Agreement (DA) between the City and Sonoma Mountain Village LLC and KDRP LLC (Developer). The northern parcel, which is a former Hewlett Packard/Aligent campus, is currently developed with several large industrial buildings. Over the past several years the Developer has been remodeling, repurposing and leasing the buildings and current tenants include Innovative Moldings, Morton & Basset, Comcast, Credo High School, a business incubator and the Developer's offices. The southern parcel is currently undeveloped. The approved Planned Development envisions over 1800 residential units and 500,000 square feet of commercial and office space on the combined parcels. The DA between the City and the Developer describes a plan for funding and constructing a wide range of public improvements, most of which are tied to residential development. However, the DA includes two public improvements, an extension of the Sonoma Marin Area Rail Transit's multi -use path (the SMART path) and an all-weather soccerfield which are to be completed by "dates certain" rather than triggered by a certain level of development. After a series of extended negotiations with the City over the past six months, the developer has: 1. Entered into a funding agreement with SMART to fund construction of the SMART path and made deposits in accordance with that agreement (see Attachment 1). 2. Entered into a letter agreement with the City to construct the all-weather soccerfield and pay liquidated damages of $500,000, in two installments for the delay the soccerfield delivery (see Attachment 2). The City has received the first installment of $250,000. Over a similar timeframe, the Developer has rearranged its ownership and has been working to structure a loan, secured by its existing developed property, which would allow it to invest in further development of its planned project. In order to (i) recognize the change in ownership and ITEM NO. 9 DA responsibilities and (ii) complete its contemplated financing, the Developer is requesting that: • The City consent to the assignment of the DA to recognize that Sonoma Mountain Village LLC has purchased KDRP LLC's interest in the property and assumed all responsibilities under the DA; and • The City approve and execute a Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property, which will facilitate the planned financing. As a condition of the assignment, Developer has agreed to deposit $2.25 million with the City to fund its outstanding obligations regarding the soccer field. ANALYSIS: Staff and the City Attorney's office have been working with the Developer's representatives to negotiate an assignment agreement in a manner that protects the City's interest and promised benefits under the DA, while preserving the Developer's ability to undertake the financing necessary to support the Sonoma Mountain Village Planned Development. The City has also requested that Developer formalize the assignment of the DA from Sonoma Mountain Village and KDPR to only Sonoma Mountain Village. Consent of City to KDRP Assignment: This consent recognizes that KDPR's interest in the property subject to the DA has been acquired by Sonoma Mountain Village LLC. This is a relatively routine action and the City has consented to a number of similar agreements in the University District, as the original master developers transfer property to various merchant builders. Section 8.02 of the DA defines the Developer's right to request assignment, assumption and consent of the City and provides that the "City's consent shall not be unreasonably withheld, delayed or conditioned and the City shall consent if the Assignee reasonably demonstrates to the City that it is able to perform the obligations of the Developer under the Agreement. " Since the proposed Assignee is already a party to the DA and since the proposed Assignee has, in the past 6 months, made substantial progress in delivering on its obligations under the DA, staff recommends that the City Council authorize and approve this consent, in order to allow Sonoma Mountain Village LLC, the current sole owner of the property, to act solely as the "Developer" under the DA. Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property. This more complicated agreement is being requested by the Developer to allow it to complete its financing, which will be secured by the existing commercial development only. Under this agreement, the City would be consenting to the transfer of partially developed northern assessor's parcel to a new entity SOMO Village Commercial LLC ("Newco"). However, Sonoma Mountain Village would continue to be obligated to all terms and conditions of the DA, and have the corresponding rights to develop, except for the limited portion of the site that is developed with buildings (excluding the parking lots). Newco would also agree and warrant that all development on the site would be in accordance with the DA. In order to ensure that there is no risk to the City regarding the construction of the soccer fields, the Developer has agreed to deposit the sum of $2.25 million (the estimated cost of the soccer field and the remaining liquidated damages) with City as assurance that the work will be completed. STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. 2 ITEM NO. 9 OPTIONS CONSIDERED: Approve a resolution authorizing the City Manager to execute assignment, assumption and transfer agreements relates to the Sonoma Mountain Village Development Agreement (recommended action). This action would recognize the transfer of property interest and allow the Developer to secure its loan without compromising the City's benefits under the Development Agreement. 2. Approve only the Consent of City to KDRP, but not the Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property. This action would recognize the transfer of the property interest, which has occurred and which changes the City's real counterparty in the DA. As discussed above, the City's content to this type of change is implied in the DA. By denying approval of the Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property, the City could potentially preclude the developer's ability to secure financing for the project, including the construction of soccer field. This action is not recommended because the developer has represented, as staff believes, that securing the financing is necessary to allow for ongoing development at Sonoma Mountain Village. FISCAL IMPACT/FUNDING SOURCE: The proposed action has no direct fiscal impact on the City. As describe above, authorizing the Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property and allowing the Developer to proceed with its proposed financing enhances the City's assurance that the Developer will be able to construct the all-weather soccerfield, and other aspects of the SOMO development, in a timely fashion. In addition, approving this action would provide that funding is in place in an escrow account to ensure compliance with the soccer field obligations. Department Head Approval Date: 03/31/2017 Finance Director Approval Date: NA City Attorney Approval Date: 3/31/2017 City Manager Approval Date: 4/04/2017 Attachments (list in packet assembly order): 1. Funding Agreement between SMART and Developer 2. Letter Agreement between City and Developer regarding construction of the all-weather soccerfield and SMART Path 3. A Resolution of the City Council of the City of Rohnert Park Approving and Authorizing a Consent of Assignment of Development Agreement with Respect to a 175 -acre Site in the Southeast Portion of the City to Sonoma Mountain Village, LLC and a Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property from Sonoma Mountain Village LLC to Sonoma Village Commercial LLC 4. Resolution Exhibit A - Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property RECHWED JAN 11 2017 FUNDING AGREEMENT CITY OF ROHNERT PARK SONOMA-MARIN AREA RAILTRANSIT DISTRICT AND SOMO Village CON STRUCTJON OF IPATHWAY- SOMO VILLAGE TO MANOR DR, THJS FUDING AGREEMENT �'Agreement) is entered into as of 20]Jg, iby and between the SONOMAiMARIN AREA RAIL TRANSIT DISTRICT (S­-,%AART), a ,Pi ubhic entity duly established under the laws of California (District), and SOMOVffiage, a fGalifornia limited liability company (Developer). Recitals A� TheSMART rail corridor., historically known :as the Norftiestern Pa6fic Railroad Authority (N PRA), generally parallels Highway 101 running north -south in Sonoma and Ma6n Counties, The corridor is owned by the District from Milepost SMP) 68,.22 in H, es!=dsbuvg southward to MP 11.4 in Corte Madera. & District is bbligated to operate and maintain the rail corhWorIn accordance with applicable California Public Utilities Commission CPUC) and Federal Railroad Administration ,JFRA) laws rand regulations, C. District has completed California Environmental Quality Art (CEOA) reviiew and is proceeding with design and construction of passenger rail service and accompanying [muffil use path along an approximately 70 -mile existing rail corridor extending from Ctoverddle 'in 'Sonoma County, California, to a location near the ferry terminal in Larkspur, N. in County, Califo mia (the 'SMART Rail and Pathway Projecf). D. The District is constructing the Pathway Project in segments,, seven (7.) of which are included iin'the District Contract Package 4 SCP -4) Design -BLAB Contract CJ�D.B-12-001 . E. The Developer would like to connect its SOMO Village Developmentin Rohnea Park with the SMART Pathway Segment 5 in the SMART right-of-way which co anects, to the SMART Cotati train station, F. The parties desire to -enter into this Project Funding Agreement so that ,the Developer's pathway project can be constructed by the District's CP -4 contrad-or so that both pathway :sections can open simultaneously. The Developer is committed to contributing $564,068L.'74 to pay for the construction of a 1pathw4y connecting the Developers property to SMART Pathway Segment 5 in the SMARTRight-of-Way. H. Pathway construction is to adhere to the design documents Exhibit B that were prepared by the Developer. Page 1 OF 6 ,A�reem�ent NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of whidhare hereby .acknowledged, Developer and District agree as foflow& 1. IRECITALS A. The above recitals are true and correct and are here4y incorporated in arid, expressly form a part of this Agree mienL 2. COORDINATION A. District's Representative shall coordinate andobtain approval with Developer's Representative, prior to proceeding with the Develqper project District's and Developefs Representative for puriposes of `fits Agreement shall be', - District Deve I er Bill Gamlen Eric Reid Chief Engineer Sonoma Matrin Area Rail Transit (SMART) 5401 Old Redwood Highway, Suite 200 Petaluma, California'94954 Chief Financial Officer SO100 Village LLC i 'PO Box 7.087 Cotati, -CA W31 Phone: 707.794.3330 Phone-. 7.07.795.35 x0 Fax: 7107,.794.3037 Fax,, 7,07.6W2882 Email: Namlen ntTain..oEg Emaill:,eri jnq,.com 3, SCOPE OF WORK A. Proposed Improvements. District shaliconstruct Approximately 3,133 linear feet of pathway along the eastern tedge of the SMART right -of way as shown in the coratrucbon plans in Exhibit S. The pathway will extend the Segment 5 CP -4 Contract pathway to the SO M 0 Mil lage d evelopm en t Th is agreement only dyers thi eporlbon of I work in'the SMART right-of-way.. The Project Improvements are the Property of the Distri6t. & Beguest for Additional Projects. '1. Initiation Con, Terence: Developer may initiate a request for additional pTplects to be covered under this Agreement_ Such request shall be made in writing to SMART, The request shall include ades cripfion of the proposed work. Following receipt of the request, the parties shallmeel to establish and agree on the following informabom a, Project Manager Information (name, address, phone number, fax number, and e-mail address). map). b.. Project Information (pr6ject name, project area, location Ic- Pircjectltask number. Page 2 of 6 d. Account number. le. Time allowed to perform the work or Construction Schedule. 2. 69reerment Memorandum. SMART will prepare an Agreement Mem orandurn setting forth the terms for the .additional project as estab(rrshed during the Wtiation Conference. The Agreement Memorandum will be executed by both parties prior to SMART°s issuance cf a written authorization to proceed. C. Developer Proiect. The term ",Developer Pr4ect' as used in this Agreement shall mean the projects identified in Secy 3A abovepbjs apy projects approved through an Agreement Memorandurn pursuant to `lection 38(2)- 4. IDI:'STRI!CrS RESPONStBILrrlES District agrees to perform the following, A. Permits.- The District shall obtain any permits that may be necessary from regulatory agencies for construction of the District Project and Developer Projects. B. Don,ntragfing: District shall contract through its exisfing Contract DWDB42- D61 with Shimrnick Canstruction, Inc. to construct `this pathvVay section concurrently with the CP -4 Segment 5 pathway. C. Records: District shall maintain complete and .accurate records of :alt transactions related to the Prgject in compliance with generaly accepted accounting prindples as promulgated by the .American IlmAitiute of Derfified Public .Accountants .and the Governmental Acca ing Standards Board_ Such records shall be available to the County at all reasonable times 'for inspection and analysis. D. Project Acceptance: The District shall inspect the ;project for final acceptance_ 5. DEVELOPER'S RESIPDNSIBiLt"!iIES Developer agrees to supply the following: A. Pte: The (Developer small fund the total cosi of the work ($564}068.74) which is itemized in Exhibit A. Upon execution of this Agreement and receipt of .an invoice thereunder, the Developer frill depasit torr tl percent of the total cost of the work vAth the (District. The iDistrict vain h voiice the Developer for the Project on a monthly basis until complete. The Developer shill pay invoices v7athin 30 days. Page 3 of 6 B. Construction Documents. The Developer has prepared and provided District with final set of all constirucfion,d,.ravwngs,deocRing the Devellopefs Project improvements. The construction drawings are included in ExhiWt B. C. Chanes: The Developer shall be responsible for all costs resulting from changes initiated by the Developer or resultingfrom differit� site conditions. D. Construction Access: The Developer shall provide the lDistridrs :contractor access through the DeveloWs property from East RaCkoad Aven U, e on :a road parallel to the District right-of-way and into the DWct Oi_4ht-of-way Where the Pathway connects to the Developer property- This shall be at ino cost to the District or its oontrador, & ADDITIONAL RE!2U)REMENTS A. Amendments to Agreement This agreement may be amended only by the mutual written consent of both parties_ B, indemnification Each party shall indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and 894h.stary and all claims, loss, proceedings, damages, causes of action, liability, vos%,or expense (including attorneys' fees and mfitness costs) afn5nq from or in, ,connection With, or caused by any act, omission, or negligence of sudh indemnifying party. This indemnification obligation shal not be limited un any way by any limitation of the amount or type of acts, disability ben, efitacits, or other employee benefit acts, C. Termination Either party may terminate this Agreement by giving 3[i -days Prior written notice to the other party, in the manner described in Section'T(D of this AgIrieement, of its intent to terminate. In :the event oftermirrc&on, District shall provide Deve`loper Wraith immediate access to restore Developer tac7jffws- Developer shall pay District for all expenses associated with the prWortion of work completed as of the termination date. D. Notice Unless otherwise requested by a party, all notice, demands, requ, gists. -consents or other communications which may be or ,are reqWred to be given by either party to the other shall be in writing and shal be deemed effective ullpon service, Notices shall be deemed to have been [PIPi p0ygivenwhen served on the party .to whom the same is to be given by hand delivery or by ,deposit in the United States snail addressed to the party as fWkms_- District Bill Gamlen, RE Page 4 of 6 DeveToper. Chief Engineer Son, orna-Marin Area Rail 'Transit District 5401 Old Redwood Highway Petaluma, DA ,94954 Eric Reid Chief Financial Officer SOMO Village LLC PO Box 7087 Cotati, CA 94931 When a ,notice is given by a generally recognized ovemightcoufier serVxe, thenofice, invoice or payment shall be deemed received on the next busiiness day. When a notice or payment is sent Via United States Mail, R shall deemed received seventy-two (72) hours after deposit in She United States Mail, registered or certified, return receipt requested, W—.0 the postage thereon fulqy prepaid. In all other instances, notices, and payments sh,411'be effective upon receipt by the recipient. Changes may be made iinthe names and addresses of the person to whom notices are to be g[rvenby giVing notice pursuant to this paragraph. E. Governing Law This Agreement shall be governed by and construed anaccordance with the laws of the State of California. Venue shall be the Courity of Sonoma, F.. Entire Agreernent This instrurnent contains the entire agreement between the parbes, and no statement, promise, or inducement made by either party or agents of the parties That is not contained in'this written contract s'hail be'vaUd or bin ding, and thus contract may not be enlarged, modified, or altered except in wrifing signed by the parties, G. authority of Developgr The undersigned hereby represents and warrants that he oT she lis Ity to -execute and deliver this Agreement on behalf of Deve(loper, H. No Waiver of Breach The waiver by any of the Parties of any breach of any lefm or promise contained in this Ag reement shall not be deemed to be a waiter ofsut chi term Nee 5 o -U6 or prop+ Jon, or any subsequent breach of the same of any, uthwlterrn, or promise contained in this Agreement, L Time of Essence Time is and shall be cif the essence of this Agreement and every provistan hereof_ IN WITNESS WHEREOF, the District and the Developer have executed' this Agreernent as of the date first above written. SOMO VILLAGE LLC, - By: Bradley E Baker, Manager APPROVED AS TO FORK Eric J. Reid, CFO SOINOMA-MARIN AREA RAIL TRANSIT USTRIC 17 By Fafhad mnscu'r'dan,",G4wal lMahger IF,OR DISTRICT: Tom Lyons, SMART Page 6 of 6 40 ) t I'm r�ot" SIreet - c,u4e 1,100 (oWvm�o 946 12-3501 voIce 5!0,273.8/80 `ax 5, � G, 8 3) 9 9'D 'TA wvvw. bwslavj. C on�"e December 29, 203 6 Sonorna Mountain Village LLC 'JAN 1400 Valley- I louse, Drive, Sogle 100 RohnCITY OFerl Park, CA 94928 ROHNERT PARK, Attention. Rivbaryd T'opc Re: il. titer Agreement Regarding Development Aewcnienl &Awetal, City of Robnerl Pai-k, Sonoma Mo-unlain Villiage LLC ("SM T) and KDRP LLC ("DN) IXIDT N14K PUIV: Thank YOU 831d YOUT agents for meeting with City wL-Jff regarding de.-M011MCTA of SOC -M field at Sunrise Pm, -k under section 4.11(b) of the DA. During our mce-ting, the City and SNIV identified Et proposal to acbivye compliance wiah SM*V's obligalions to build a Soccer Field on shc� 'by The c,rdl of -this year. In order to a0aieve full compliance, SMV agrees to -the following terms which involve both pkyrnenls to The City and all aMCDdmeni to the DA: L SMV will submit an initial payment of $250,0C DO on orbefore DecernIvr 31,2016., -which -8,611 be made to --m escro-w or other mvitually-aggmable account pendinly formal approval ofaThird Amendment to Development Agreement. 2. The $250,000 ivill be held in truss m The proposed aniendinent is processed ky the City and considered by the City Council. Once approved, thefTLM.ds will be diSbUTSMI Or released to 1he City; but if amendmem is rejected b, y 'the City the fands vdll be TUIUMed 10 SNIV. 3. A,&suming the City Council ultimately approves an wricndmeDi.. the second 250'000 payrneryl will be made onoT before Dvccj-nbeT 317 2017 (or such other date as may be provided in 1beThiTd Amendment to Development Agreement). 4. 711c e-xdsling L-Exhibil K ("Soccer Field ChaTactcri.st ics") will b p, , e yt, hived VNUI Exhibit K,- I which is allacbed hercto. F,xixpi as express-ly provided for herein, all remaining terms and conditions contained Nvillfin the DA remain unmodified and in fifl] force mid effect. In the event of a coriffict between the lerms of the DA and the ternis of this Letter Agreement, the 'terms a this Netter Agreement shall prevail. (DAK*4%1-D&51-U367 jl L / f - N af 0 Fn ;.pre IM w if 1 C 1 ) t. I I 4!4)e ( - '—If an,.,je ( ozinty I P"t In � bili' � e. 11 - 1_�,n �Ic isce voii,t.,y veia.,uJa L..: euu� ty sononya N"lountail) Vjflagt� I J,C Der,ernbcy 29, 2016 Page 2 To signify SM 's agrecmeM vvilh this Letter Agavennenfl, please sign the o6ginal and retain it for yoilly files. Pk ase also sign the enclosed copy of this letter and ret -un) it to me for the City's files. .["hank you ifor your cooperation in this matter, If you have any qtwsfions, please do not besilate to Cf Ill Tirle. "I ) I have rtadsacrad understand this Letter Agxtineiit and hereby accept and ae-rce ao comply ailh th, e terins and conditions of this Letter Agreement. Sonoma Mountain Village By:___ Title: Manager Date: December 30, 2016 MMK!jc cc: City Council Darwin Jenkins, City -Manager N&ITY GTaCC PaWSOD, Director of Development Ser vicv.,;Xily Engineer Mail Gorr.nan, Alli rney for Sonoma Moun U -'j) ViEwge, OAK #4851-U861 D367 v1 EXHIBIT K-1 SMV All Weather Field Characteristics The dimension of the playing field area shall be a minimum of Length — 120 yards; Width — 70 yards. The Field shall be oriented gest-east. The Field site shall be higher than surrounding areas to allow drainage. The Field site shall be designed with a slope of 0.5% to sideline drainage. The field shall be pernnanently striped for soccer but shall be designed to accommodate football, lacrosse, rugby, and ultimate Frisbee. The field shall meet the standards set forth in the SUGGESTED GUJDEI.,l2V S for the ESSENTL4L LE EIVTS of SI NTHETIC 7'ZIRF SYSTEMS, latest Edition, including mgairements for soccer fields. The Field shall be a tufted infill system Haat consists of a drainage layer, a multi -layered backing system, and resilient "grass" blades that are infilled with a granular filler to resemble natural turf A soils engineer shall m6ke recommendations regarding field design and shall participate in the idesign of the field. A geottextile separation fabric shall be installed to separate the subsoil from the base. The ge,otextille fabric shall be placed over the entire sub -grade and within the pipe trenches prior to the insiallation of the base materials. The field shall be drained through a series of sub -drain pipes connected to a collection system surrounding the field. The drainage sys9ern shall provide sufficient drainage of the entire playing surface to meet local conditions for at least a minimum 5 -year design storm frequency. The expected drainage performance evaluation and the systems used shall undergo an independent engineering analysis. An adequate factor of safety shall be utilized as the permeability of both the field surface and the base materials gill typically decrease over the life of the field. The field shall have an unbound dynamic base ,capable of compaction yet allowing free draining. The base will be designed for specific site conditions to accommodate local soils, groundwater le eels and the local climate. The base shall be a minimum of 6 inches in thickness. Impact Absorption (force reduction): Range of g -max for ,a neer field installation shall fall between 85 and 160 at each test point (6 test points minimum) with testing at installation. The maximum g -,max shall be a maximum value of 200 at each test point (6 tests minimum) for The life of the warranty. The field shall meet or exceed all requirements and characteristics contained in 'fable I - Base Materials, Table 2 — Turf Characteristics for Infill Systems, Table 5 Infill Properties, Table 7b - Performance Gu. idelines for Soccer Fields and other applicable tables in the SUGGESTED GUIDELMESfor the ESSENTIAL ELEMENTS ofSYNT RETIC TURF SYSTEMS, latest Edition. OAK 44832-3454-3167 v] The field sball be supplied with a sweeper anti arm MY to pull the sweeper. The sweeper shefl be as Tecom-iended by the tuy-f inanufacturer. The WaTranty for the &ynilhetic luff field symcin shall be, a, ininimurn -of5 yea s. Warranty, conditions shall include the following; ® Acceptable uses for the field (Soccer, football, lacrosse, Tugbyr, ultimate Fnsbcc) e ENpected number of yearly hours of use of the field (1,000 hours Per veer) a Type of shoes used (Soccer, football, IaL wsse, nigby, ultimate Frisbee_). No track spike,, and only plastic; molded athletic shoes ® Excmiyc UV degradation to pwlect fading 0 Color match within specifications 0 Excessive fiber wear a Wrinkling and panel movement a Shock absorbency (g -max) a Seam integgity The lieldshall jnclu& ineasizes to prCYCIIII car access, savb as a trees, orbollards. A minimurn four foot sepinution shall be pyovided behyeen the playing field surface and any trees, bleachers or accessories. 'rhis area shall be constructed of a durable fall safe surface, whiub could include artificial turf. TNvo 20 Ibut, five tier, bleacheis shall be provided on the south side cyflhe field. Center bleachers for players sha.11 be provided on south side and shall consist or a Cental of fow 15-fDO4 benches and two of the Bene hes contain a fix.ed'-shalde-c-o-ve.r. Benches and bleachers skill be ------- --- ----- -------- aluminum with weldedalm-ninum supports. All boils shall be galvaiuzed. Benches and bleachers shall be designed to xximl the 20116 California Building Code :For safety. The field and speclatoT viewing areas shall be dcsigned to be ADA accessible. Exisfing lighting shall be reviewed and adjusted to provide for The field to a minimi nn level of 30 footcandles and shall have a half bright suffing which allows 50 percent of The lights to be -msed. Lighting shall be high efficiency lighting M-usco Light-Struchire CiTeen or belter., Ugbfing shall meet The Lighting Staiidards of the US Soccer Foundation for Standard Play. Field shall include an LED display, 10 feet long by 4 feet tall, electronic scoreboard, with spot for SONIO Village logo and novidco capability. LEXIIII31T K- I Page 2 OAK #4832-3454-310 VI RESOLUTION NO. 2017-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AND AUTHORIZING A CONSENT OF ASSIGNMENT OF DEVELOPMENT AGREEMENT WITH RESPECT TO A 175 -ACRE SITE IN THE SOUTHEAST PORTION OF THE CITY TO SONOMA MOUNTAIN VILLAGE, LLC AND A PARTIAL ASSIGNMENT AND ASSUMPTION AND GUARANTY OF DEVELOPMENT AGREEMENT AND CONSENT TO TRANSFER REAL PROPERTY FROM SONOMA MOUNTAIN VILLAGE, LLC TO SONOMA VILLAGE COMMERCIAL, LLC WHEREAS, the City, Sonoma Mountain Village, LLC ("Developer") and KDRP, LLC ("KDRP"), entered into a Development Agreement, approved pursuant to Ordinance No. 825 which agreement was recorded October 1, 2010, in the Official Records as Document No. 2010084467 (as amended by that certain First Amendment to Development Agreement dated June 4, 2012, Second Amendment to Development Agreement dated December 4, 2012, and subject to those certain letter agreements dated June 6, 2016 and December 29, 2016), collectively, the "Development Agreement"; and WHEREAS, the Development Agreement provides for the development of a 175 acre Planned Development located on three assessor's parcels in the southeast portion of the City (the "Property") and describes a plan for funding and constructing a wide range of public improvements, most of which are tied to residential development, except for two public improvements, an extension of the Sonoma Marin Area Rail Transit's multi -use path (the SMART path) and an all-weather soccerfield which are to be completed by "dates certain" rather than triggered by a certain level of development; and WHEREAS, Developer and KDRP owned the Property as tenants in common upon entering the Development Agreement, however on July 21, 2016, Developer acquired from KDRP, all of KDRP's right, title and interest in the Property; and WHEREAS, the City is being asked to formally consent to the assignment of the Development Agreement from KDRP and Developer to Developer; and WHEREAS, Developer desires to transfer the northern portion of the Property, which is a former Hewlett Packard/Aligent campus and is currently developed with several large industrial buildings, to Sonoma Village Commercial LLC, an affiliate of Developer, as both entities are wholly owned subsidiaries of Codding Enterprises LP; and WHEREAS, the assignment is being requested in order for Developer and its affiliate to obtain a loan from Ladder Capital Finance LLC, which would be secured by that portion of the Property; and WHEREAS, City desires to consent to the transfer of the northern portion of the Property from Developer to Sonoma Village Commercial, provided that (1) Developer retains all development rights over the Property, except as to certain limited obligations over the existing buildings on the northern portion of the Property; (2) Sonoma Village Commercial acknowledges and agrees to certain development restrictions and that Developer has the full 1 right and authority to develop the Property, in accordance with the Development Agreement, except as the assigned obligations; and (C) Developer deposits the sum of $2.25 million dollars in escrow to fund its obligations regarding the soccer field, including those set forth in Section 4.11(B) of the Development Agreement. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert Park that it does hereby find, determine, declare and resolve as follows: Section 1. Recitals. That the foregoing recitals are true and correct. Section 2. Consent to Assignment to Sonoma Mountain Village, LLC. The City Council hereby consents to the assignment of the Development Agreement from KDRP and Sonoma Mountain Village, LLC, to Sonoma Mountain Village, LLC. The City Manager is authorized to execute any and all documents necessary to effectuate such consent. Section 3. Approval of Partial Assignment and Assumption Agreement. The City Council approves the form of Partial Assignment and Assumption Agreement included as Exhibit A to this Resolution, subject to minor modifications approved by the City Manager and City Attorney. The City Manager is hereby authorized and directed to execute the Partial Assignment and Assumption Agreement on behalf of the City of Rohnert Park, in substantially similar form to Exhibit A. The City Manager is further authorized to execute any other documents, including without limitation escrow instructions or an escrow agreement regarding the soccer field funding, and to take any other actions to effectuate the purpose and intent of the agreement. Section 4. Effective Date of Resolution. That this Resolution shall take effect immediately upon its adoption. DULY AND REGULARLY ADOPTED this 11th day of April, 2017. CITY OF ROHNERT PARK Jake Mackenzie, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk Exhibit A - Partial Assignment and Assumption and Guaranty of Development Agreement and Consent to Transfer Real Property AHANOTU: BELFORTE: CALLINAN: STAFFORD MACKENZIE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (2) 2017-041 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928-2486 Attention: City Clerk PARTIAL ASSIGNMENT AND ASSUMPTION AND GUARANTY OF DEVELOPMENT AGREEMENT AND CONSENT TO TRANSFER OF REAL PROPERTY THIS PARTIAL ASSIGNMENT AND ASSUMPTION AND GUARANTY OF DEVELOPMENT AGREEMENT AND CONSENT TO TRANSFER OF REAL PROPERTY (the "Agreement"), effective as of the date of the conveyance of the Transferred Property (defined below) to Transferee (defined below) (the "Effective Date"), is made by and between SOMO Village Commercial, LLC, a Delaware limited liability company ("Transferee"), SOMO Village, LLC formerly known as Sonoma Mountain Village, LLC, a Delaware limited liability company ("Transferor"), and the City of Rohnert Park, a municipal corporation (the "City"). RECITALS A. That certain real property described in Exhibit A, attached hereto and incorporated herein by reference, (the "Property"), is subject to that certain Development Agreement entered by and among the City and Transferor and KDRP, LLC, a California limited liability company ("KDRP"), which was approved pursuant to Ordinance No. 825 and recorded October 1, 2010, in the Official Records as Document No. 2010084467 (as amended by that certain First Amendment to Development Agreement dated June 4, 2012, Second Amendment to Development Agreement dated December 4, 2012, and subject to those certain letter agreements dated June 6, 2016 and December 29, 2016), collectively, the "Development Agreement." B. Transferor and KDRP owned the Property as tenants in common upon entering the Development Agreement, however on July 21, 2016, Transferor acquired from KDRP, all of KDRP's right, title and interest in the Property, such that Transferor is presently the only party with any rights or obligations as "Developer" under the Development Agreement. C. Transferee is an affiliate of Transferor and the entities are each a wholly owned subsidiary of Codding Enterprises LP, a California limited partnership. D. Transferee desires to obtain a loan (the "Loan") from Ladder Capital Finance LLC, a Delaware limited liability company, together with its successors and assigns ("Lender") OAK #4814-4091-3733 v4 which loan would be secured by a portion of the Property, defined below as the Transferred Property. E. Lender has conditioned a proposed loan to Transferee, among other things, upon (a) the transfer and conveyance from Transferor to Transferee of all of Transferor's right, title and interest in and to the portion of the Property described in Exhibit B attached hereto (the "Transferred Property"); and (b) Transferee making certain restrictive covenants to Lender in the loan documents executed in connection with the Loan, pursuant to which Transferee would be prohibited from undertaking any development efforts on the Transferred Property which would subject Transferee to the terms of the Development Agreement, except as set forth below in this Agreement. F. The Transferred Property consists of existing commercial development described in Exhibit C ("Existing Commercial Sites"), and outparcels intended to be developed in accordance with the Development Agreement in the future. To facilitate Transferee obtaining a loan from Lender, (A) Transferor desires (i) to transfer and convey the Transferred Property to Transferee, and (ii) to retain, guaranty and perform any and all obligations under the Development Agreement in connection with the Transferred Property, including without limitation the requirement to ensure the Transferred Property is developed in accordance with the Development Agreement and Project Approvals, as defined therein, except for the Assigned Obligations (defined herein) regarding the Existing Commercial Sites; and (B) Transferee desires to (i) receive the Transferred Property from Transferor, and (ii) assume the Assigned Obligations in connection with the Transferred Property. H. City has agreed to consent to the transfer of the Transferred Property from Transferor to Transferee with the conditions set forth above, provided that (A) Transferor retains all development rights over the Transferred Property, except as to the Assigned Obligations; (B) Transferee acknowledges and agrees to certain development restrictions and that Transferor has the full right and authority to develop the Transferred Property, in accordance with the Development Agreement, except as the Assigned Obligations; and (C) Transferor deposits the sum of $2.25 million dollars in escrow to fund its obligations regarding the soccer fields, including those set forth in Section 4.11(B) of the Development Agreement. NOW, THEREFORE, Transferor and Transferee agree as follows: 1. Retention of Rights and Obligations by Transferor. Notwithstanding Section 8.02(A) of the Development Agreement, Transferor and Transferee agree that upon the transfer of the Transferred Property from Transferor to Transferee all the rights, duties and obligations of Developer under the Development Agreement shall be retained by Transferor except as to the Assigned Obligations. Transferee agrees and acknowledges that Transferor has the full right and authority to develop the Transferred Property and satisfy any obligations that may arise in connection with the Transferred Property, except the Existing Commercial Sites, as set forth in the Development Agreement. 2. Partial Assignment and Assumption. For and in consideration of Transferor's transfer of the Transferred Property to Transferee, the mutual covenants and agreements contained in this Agreement, and other good and valuable consideration, the receipt and OAK #4814-4091-3733 v4 2 adequacy of which is acknowledged, Transferor hereby assigns and Transferee assumes the rights and obligations set forth in Article 1, Sections 2.01 and 2.02, Article 3, Sections 4.01, 4.06, 4.18 and 4.19, Sections 5.01-5.04 and Articles 6-10 of the Development Agreement, only to the extent such rights and obligations pertain to the Existing Commercial Site (collectively referred to herein as the "Assigned Obligations"). Transferee further agrees and acknowledges that in no event shall any portion of the Transferred Property be developed without full compliance with the terms and obligations of the Development Agreement. 3. Guaranty of Development Agreement Rights and Obligations. - a. Transferor's Guaranty. In consideration of City's consent to the transfer of the Transferred Property from Transferor to Transferee, and other good and valuable consideration, the receipt and adequacy of which is acknowledged, Transferor hereby unconditionally and irrevocably guarantees the full and prompt performance of all duties and obligations of Developer (as such term is defined in the Development Agreement) under the Development Agreement which may arise in connection with the Transferred Property, following the transfer of the Transferred Property to Transferee as contemplated under this Agreement. b. Transferee's Guaranty and Grant of Rights. In consideration of City's consent to the transfer of the Transferred Property from Transferor to Transferee, and other good and valuable consideration, the receipt and adequacy of which is acknowledged, Transferee, as the owner of the Transferred Property, hereby unconditionally and irrevocably guarantees that it is hereby granting and assigning to Transferor all right and authority to fulfill and perform all duties and obligations of Developer (as such term is defined in the Development Agreement) under the Development Agreement which may arise in connection with the Transferred Property, following the transfer of the Transferred Property to Transferee as contemplated under this Agreement. Transferee agrees to execute any and all further documents as may be necessary to effectuate this guaranty. 4. Development Restrictions. Transferee will not undertake any development or improvement on the Transferred Property, except for tenant improvements and similar work on the Existing Commercial Sites, which would trigger any obligation under the Development Agreement, as such rights are retained and guaranteed by Transferor. 5. Intended Use of Loan Proceeds. Transferee intends that the net proceeds of any loan extended by Lender to Transferee will be devoted toward development of the Project (as such term is defined in the Development Agreement). 6. Escrow Deposit to Guarantee Soccer Field Obligations. Concurrently with execution of this Agreement, Transferor shall deposit the amount of $2.25 Million Dollars into an escrow account pursuant to an escrow agreement or instructions agreed upon by and between Transferor and City, subject to approval by the City Attorney, with such funds to be used solely OAK #4814-4091-3733 v4 3 toward compliance with Transferor's soccer field obligations, including Section 4.11.13 of the Development Agreement and other obligations regarding the soccer field. 7. Third Amendment to Development Agreement. Transferee agrees and acknowledges that the Transferor and City are negotiating a third amendment to the Development Agreement pursuant to that certain letter agreement dated December 29, 2016, and that Transferee will be obligated to execute the third amendment as the owner of the Transferred Property. Transferee hereby unconditionally and irrevocably guarantees that it will execute such third amendment as may be negotiated between the City and Transferor provided that Transferee does not assume any additional liability associated with such third amendment. 8. Assignment Prohibited. The qualifications and identity of the Transferee as an affiliate of Transferor are of particular concern to City and City is only entering this Agreement and consenting to the transfer based on the identity of the Transferee. Therefore, in addition to and notwithstanding the provisions on assignment set forth in the Development Agreement, Transferee shall not assign this Agreement or the Development Agreement, or sell, transfer or convey the Transferred Property, without the prior written consent of the City. 9. Successors. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns, subject to the limitation of assignment set forth herein and in the Development Agreement. 10. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same instrument. 11. Amendment. This Agreement may only be amended or modified by a written instrument executed by all of the parties hereto. 12. Governing Law. The validity, interpretation and performance of this Agreement shall be controlled by and construed under the laws of the State of California. 13. Entire Agreement. This Agreement, together with the applicable terms of the Development Agreement, constitutes the entire agreement among the parties hereto with respect to the subject matter hereof, and supersedes all prior understandings or agreements. In the event of any conflict between this Agreement and the Development Agreement, the terms of this Agreement shall govern and control. 14. Severability. If any term, covenant, condition or provision of this Agreement, or the application thereof to any person or circumstance, shall to any extent be held by a court of competent jurisdiction or otherwise by law rendered invalid, void or unenforceable, the remainder of the terms, covenants, conditions or provisions of this Agreement, or the application thereof to any person or circumstance, shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 15. Notices. All notices shall be in writing, and shall be given in the manner prescribed by Section 10.07 of the Development Agreement. Pursuant to Section 10.07 of the OAK #4814-4091-3733 v4 4 Development Agreement, the address for Transferee is: 1400 Valley House Drive, Rohnert Park, Suite 100, Rohnert Park, CA 94928. 16. Authorijy. Each individual executing this Agreement on behalf of a corporation or other legal entity represents and warrants that: (a) he or she is duly authorized to execute and deliver this Agreement on behalf of said corporation or other legal entity in accordance with and without violating the provisions of its governing documents, and (b) this Agreement is binding upon and enforceable against said corporation or other legal entity in accordance with its terms. Any entity signing this Agreement on behalf of a corporation or other legal entity hereby represents and warrants in its own capacity that it has full authority to do so on behalf of the corporation or other legal entity. IN WITNESS WHEREOF, the parties have entered into this Agreement to be effective as of the Effective Date. "TRANSFEROR" "TRANSFEREE" SOM O Village LLC, SOMO Village Commercial, LLC, a Delaware limited liability company a Delaware limited liability company BY: Name: Bradley E. Baker Title: Manager BY: Name: Lisa B. Codding Title: Manager "CITY" CITY: City of Rohnert Park, a municipal corporation By: City Manager Approved as to Form: By: City Attorney OAK #4814-4091-3733 v4 5 By: SOMO Management LLC Its: Manager Bv: Name: Bradley E. Baker Title: Manager Attest: LE City Clerk OAK #4814-4091-3733 v4 EXHIBIT A LEGAL DESCRIPTION OF THE "PROPERTY" OAK #4814-4091-3733 v4 EXHIBIT A Site Map of Property I` lar n,nto I'.. S0M0 SOYovS P(t„Y <11 vl.. e,Gf \, 0H5 11-T. 0\c ^I LEGENDLand s T3 Sub Zoning T3suo-lkbnnzare Q BSp01 rM�mnNNy XNgNatSvy TUrban Zom .va. TSS Urban Urban CerterZme ■ TiSUrban CoreZone ® CSCMcSpacmzore ❑ CPCMc ParkngZorte - ■ CBCivicBuilding Zom WTAMUOr Sbopfrunt Required x&UAirG vlAx Sbopfront Px melded GRVMKSGLE ;�. INrBT) Exhibit A 1290666v3180078/0053 Legal Description of Property Being a portion of the lands of Sonoma Mountain Village, LLC, a California Limited Liability Company formerly known as Sonoma Green LLC, a California Limited Liability Company, as to an undivided 66.667% interest and KDRP LLC, a California Limited Liability Company, as to an undivided $3.333% interest as described in that Grant Deed from Agiient Technologies, filed for record March 30. 2005 under Document No. 2005.041873, Official Records of the County of Sonoma, and being more particularly described as follows: -;W-TPaLs- i=i Being Parcel 1, as shown upon "City of Rohnert Park Parcel Map No. 174 Agilent", filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records. Excepting therefrom that portion conveyed to The City of Rohner Park, a municipal corporation, in that grant deed recorded June 28, 2006 under Document No. 2006- 080692, Official records of the County of Sonoma. Also excepting therefrom, the following described parcel of land: Being a portion of the lands of Sonoma Mountain Village, LLC, a California Limited Liability Company formerly known as Sonoma Green LLC, a California Limited Liability Company, as to an undivided 66.667% interest and KDRP LLC, a California Limited Liability Company, as to an undivided 33.333% interest as described in that Grant Deed from Agilent Technologies, filed for record Marden 30, 2005 under Document No. 2005.041873, Official Records of the County of Sonoma, and being more particularly described as follows: Commencing at the northeasterly comer of Parcel 2, as shown upon "City of Rohnert Park Parcel Map No. 174 Agilenr, filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records; thence from said Point of Commencement, along the easterly boundary of Parcel 1, as shown on said Parcel Map No. 174, North 00"40'04" West for a distance of 280.91 feet to the Point of Beginning of the parcel to be herein described; thence from said POINT OF BEGINNING, leaving said easterly boundary, South 89`19'56" West for a distance of 65.00 feet; thence North 00°40'04" West for a distance of 100.00 feet thence North 89°19'56` East for a distance of 65.00 feet to said easterly boundary of said Parcel 1; thence along said easterly boundary. S 00040'04' East for a distance of 100.00 feet to the Point of Beginning of the hereinabove described parcel of land. Exhibit B 12906660180078/0053 ALSO BEING DESCRIBED AS: Being a portion of the lands of Sonoma Mountain Village, LLC, a California Limited L'iabil'ity Company formerly known as Sonoma Green LLC, a California Limited Liability Company, as to an undivided 66.6670/" interest and KDRP LLC, a California Limited Liability Company, as to an undivided 33.333% interest as described in that Grant Deed from Agilent Technologies, tiled for record March 30, 2005 under Document No. 2005.041873, Official Records of the County of Sonoma, and being more particularly described as follows: Beginning at the northwesterly comer of Parcel 2, as shown upon "City of Rohnert Park Parcel Map No. 174 Agilent", filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records; thence from said POINT OF BEGINNING, North 6304705" East, for a distance of 46.56 feet; thence, South 89'2937" East, for a distance of 498.27 feet; thence, North 77'5951" East, for a distance of 84.98 feet; thence, along a non tangent curve to the right, from a tangent that bears, North 49°48'29" East, with a radius of 346.71 feet, through a central angle of 64°22'24", for a distance of 389.54 feet; thence, South 65'49'07" East, for a distance of 223.71 feet; thence, North 80"34'09" East, for a distance of 46.64 feet; thence. South 58°56'49" East, for a distance of 70.70 feet; thence, North 75°01'27" East, for a distance of 199.27 feet; thence, North 28°52'31" East, for a distance of 69.41 feet; thence, North 73"43'26" East, for a distance of 130.98 feet; thence, North 30020'49" East, for a distance of 135.05 feet; thence, North 89°19'56" East for a distance of 587.83 feet; thence, North 00"40'04" West, for a distance of 280.91 feet; thence, South 89019'56" West, for a distance of 65.00 feet; thence, North 00"40'04" West, for a distance of 100.00 feet; thence, North 8901956" East, for a distance of 65.00 feet; thence, North 00°40'04" West, for a distance of 1,016.97 feet; thence, along a non tangent curve to the left; from a tangent that bears, North 00°40'33" West, with a radius of 35.00 feet, through a central angle of 90"00'00". for a distance of 54.98 feet; thence, South 89°19'27" West, for a distance of 845.50 feet; thence, along a tangent curve to the left with a radius of 35.00 feet, through a central angle of 90°00'00", for a distance of 54.98 feet; thence, South 89°19'27" West, for a distance of 84.00 feet; thence, along a non tangent curve to the left, from a tangent that bears, North 00°40'33" West, with a radius of 35.00 feet, through a central angle of90°00'00", for a distance of 54.98 feet; thence. South 89°19'27" West, for a distance of 980.92 feet; thence, along a tangent curve to the right, with a radius of 550.00 feet, through a central angle of 15°23'02", for a distance of 147.67 feet; thence, South 00040'33" East, for a distance of 104.44 feet; thence, South 89"06'03" West, for a distance of 123.13 feet; thence, North 00'40'33" West, for a distance of 98.13 feet; thence, North 89906'03" East, for a distance of 45.98 feet; thence, North 22"30'03" East, for a distance of 29.26 feel; thence, South 89°19'27" West, for a distance of 889.56 feet; thence, South 26617'55" East, for a distance of 1,864.97 feet to the Point of Beginning. Containing 4,271,736 Sq. FL (98.07 Acres) of land, more or less APN 046-051-045 Exhibit B 1290666v3180078/0053 Parcel Two Being Parcel 2, as shown upon "City of Rohner[ Park Parcel Map No. 174 Agilent", filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records. ALSO BEING DESCRIBED AS: Being a portion of the lands of Sonoma Mountain Village, LLC, a California Limited Liability Company formerly known as Sonoma Green LLC, a California Limited Liability Company, as to an undivided 66.667% interest and KDRP LLC, a Calffomia Limited Liability Company, as to an undivided 33.333%" interest as described in that Grant Deed from Agilent Technologies, filed for record March 30, 2005 under Document No. 2005-041873, Official Records of the County of Sonoma, and being more particularly described as follows: Beginning at the northwesterly comer of Parcel 2, as shown upon "City of Rohnert Park Parcel Map No. 174 Agilent", filed November 6. 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records; thence from said POINT OF BEGINNING, North 63"42'05" East, for a distance of 46.56 feet; thence, South 89"20'37" East, for a distance of 498.27 feet; thence, North 77°59'51" East, for a distance of 84.98 feet; thence, along a non tangent curve to the right, from a tangent that bears, North 49°48'29" East, with a radius of 346.71 feet, through a central angle of 6402224% for a distance of 389.54 feet; thence, South 6549'07" East, for a distance of 223.71 feet; thence, North 80"34'09" East, for a distance of 46.54 feet; thence, South 58`56'49" East, for a distance of 70.70 feet; thence, North 75`01'27" East, for a distance of 199.27 feet; thence, North 28"52'31" East, for a distance of 69.41 feet; thence, North 73043'26" East, for a distance of 130.98 feet; thence, North 30°2949" East, for a distance of 135.05 feet; thence, North 89'19'56" East, for a distance of 587.83 feet; thence, South 00940'04" East, for a distance of 34.13 feet; thence, along a tangent curve to the left, with a radius of 500.00 feet, through a central angle of 19°3634", for a distance of 171.12 feet; thence, along a reverse curve to the right, with a radius of 500.00 feet, through a central angle of 19"3634"; for a distance of 171.12 feet; thence, South 00°40'04" East, for a distance of 1,312.17 feet; thence, South 8605929" West, for a distance of 1,394.74 feet; thence, South 00"36'51" Fast, for a distance of 742.15 feet; thence, South 8904642" West for a distance of 50.53 feet; thence, North 19'29'35" West, for a distance of 923.94 feet thence, along a tangent curve to the left, with a radius of 5,759.65 feet, through a central angle of 06°4820", for a distance of 684.13 feet; thence, North 26"17'55" West, for a distance of 847.57 feet to the POINT OF BEGINNING. Containing 3,351,121 Sq. Ft. (76.93 Acres) of land, more or less APN 046-051-040 Parcel Three Being a portion of the lands of Sonoma Mountain Village, LLC, a California Limited Liability Company formerly known as Sonoma Green LLC, a California Limited Liability Company, as to an undivided 66.667% interest and KDRP LLC, a California Limited Liability Exhibit B 1290666v3180078/0053 Company, as to an undivided 33.333% interest as described in that Grant Deed from Agilent Technologies, filed for record March 30, 2005 under Document No. 2005-041873, Official Records of the County of Sonoma, and being more particularly described as follows: Commencing at the northeasterly comer of Parcel 2, as shown upon 'City of Rohnert Park Parcel Map No. 174 Agilent", filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records; thence from said Point of Commencement, along the easterly boundary of Parcel 1, as shown on said Parcel Map No. 174, North 00040'04" West for a distance of 280.91 feet to the Point of Beginning of the parcel to be herein described; thence from said POINT OF BEGINNING, leaving said easterly boundary, South 89°19'56" West for a distance of 65.00 feet; thence North 00040'04" West for a distance of 100.00 feet; thence North 89°19'56" East for a distance of 65.00 feet to said easterly boundary of said Parcel 1; thence along said easterly boundary, S 00940'04" East for a distance of 100.00 feet to the Point of Beginning of the hereinabove described parcel of land. Containing 6500 Sq. Ft. (0.15 Acres) of land, more or less APN 046-051-042 Basis of Bearings: City of Rohnert Park Parcel Map No. 174 Agilent, filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records. Prepared by: BKF I Carlenzolf 0araat1 4760 Dated: Ralph h.'Thomad L.S. No. Lic. Exp. 9130/11 Exhibit B 12906660180078/0053 EXHIBIT B LEGAL DESCRIPTION OF THE "TRANSFERRED PROPERTY" OAK #4814-4091-3733 v4 EXHIBIT B Legal Description —Transferred Property The land referred to herein is situated in the State of California, County of Sonoma, City of Rohnert Park and described as follows: Parcel One: Parcels 1, as shown upon City of Rohnert Park Parcel Map No. 174 Agilent, filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records. Excepting from Parcel 1, as shown upon City of Rohnert Park Parcel Map No. 174, Filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records, that portion conveyed to the City of Rohnert Park, a municipal corporation in Grant Deed Recorded February 10, 2005, as Instrument No. 2005 017622, Sonoma County Records. Also excepting from Parcel 1, as shown upon City of Rohnert Park Parcel Map No. 174, Filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records, that portion conveyed to the City of Rohnert Park, a municipal corporation in Grant Deed recorded June 28, 2006, Instrument No. 2006080692, of Official Records. Reserving therefrom, a non-exclusive easement for Private Storm Drain purposes over that portion designated as, "15' Wide Private Storm Drain Easement in Favor of Parcel 2" Said Easement to be appurtenant to and for the benefit of Parcel 2 as shown upon City of Rohnert Park Parcel Map No. 174 Agilent, filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records. Parcel Two: Being a portion of Parcel 1 as designated and shown on City of Rohnert Park Parcel Map No. 174, filed November 6, 2003 in Book 656 of Maps, at Pages 19 through 23, Sonoma County Records, and being more particularly described as follows: Beginning at a point laying on the Westerly line of that certain right-of-way conveyed by Hewlett- Packard Company to the City of Rohnert Park by Grant Deed recorded June 27, 1994 in Official Records of Sonoma County under Document No. 1994-0080331, from which point the Northwest corner of said right-of-way bears North 00° 40' 04" West (North 00° 40' 33" West, record) 1,016.97 feet distant; thence along said Westerly line South 00° 40' 04" East 100.00 feet; thence leaving said Westerly line, South 89° 19'56" West 65.00 feet; thence North 00° 40'04" West 100.00 feet; thence North 89° 19'56" East 65.00 feet to the point of beginning. Bearings based on and identical to City of Rohnert Park Parcel Map No. 174, filed in Book 656 of Maps, at Pages 19 through 23, Sonoma County Records. Parcel Three: US 125598093v] 384] 70-00144 3/31/2017 3:57 PM A non-exclusive easement for Private Electric, Water, PG&E and Telephone purposes over that portion of Parcel 2 as shown upon City of Rohnert Park Parcel Map No. 174 Agilent, filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records, designated as, "20' Wide Private Electric & Water Easement, PG&E (Gas) & Telephone in Favor of Parcel 1" Parcel Four: A non-exclusive easement for Private Gas and Water purposes over that portion of Parcel 2 as shown upon City of Rohnert Park Parcel Map No. 174 Agilent, filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records, designated as, "Proposed 20' Wide Private Gas and Water Easement in Favor of Parcel 1". Parcel Five: A non-exclusive easement for Private Electric, and Telephone purposes over that portion of Parcel 2 as shown upon City of Rohnert Park Parcel Map No. 174 Agilent, filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records, designated as, "Proposed 15' Wide Private Electric & Telephone Easement, in Favor of Parcel 1". Parcel Six: A non-exclusive easement for Private Electric, and Telephone Substation purposes over that portion of Parcel 2 as shown upon City of Rohnert Park Parcel Map No. 174 Agilent, filed November 6, 2003 in Book 656 of Maps, Pages 19 through 23, Sonoma County Records, designated as, "Proposed Private Electric & Telephone Substation Easement, in Favor of Parcel 1". APN 046-051-042 & 045 US 125598093v] 384] 70-00144 3/31/2017 3:57 PM EXHIBIT C DEPICTION OF THE "EXISTING COMMERCIAL SITES" OAK #4814-4091-3733 v4 EXHIBIT C LEGAL DESCRIPTION - EXISTING COMMERCIAL SITES All that real property situated in the City of Rohnert Park, lying within the County of Sonoma, State of California and being a portion of the lands of SOMO Village LLC, a California limited liability company, as described in that Grant Deed filed for record July 22, 2016, under Document No. 2016-062673, Official Records of the County of Sonoma, and being more particularly described as follows: Commencing at the northwest corner of Parcel 1, as said parcel is designated and delineated on City of Rohnert Park Parcel Map No. 174, filed for record November 6, 2003 in Book 656 of Maps, at Pages 19-23, Sonoma County Records; thence from said Point of Commencement, South 70002'16" East, for a distance of 1,210.05 feet to the Point of Beginning of the Parcel to be herein described; thence from said POINT OF BEGINNING, North 89°15'41" East, for a distance of 321.17 feet; thence, North 00024'45" East, for a distance of 143.85 feet; thence, North 89°23'21" East, for a distance of 487.48 feet; thence, along a tangent curve to the right, with a radius of 180.00 feet, through a central angle of 20°39'48", for a distance of 64.92 feet; thence, along a reverse curve to the left, with a radius of 475.00 feet, through a central angle of 20°03'09"; for a distance of 166.24 feet; thence due East, for a distance of 24.31 feet; thence, due South, for a distance of 284.55 feet; thence, due East, for a distance of 461.67 feet; thence, South 01'21'52" East, for a distance of 647.39 feet; thence, due West, for a distance of 320.65 feet; thence, South 15023'29" East, for a distance of 75.13 feet; thence, along a non tangent curve to the left, from a tangent that bears, North 79022'48" West, with a radius of 82.00 feet, through a central angle of 116004'59", for a distance of 166.13 feet; thence, along a non tangent curve to the right, from a tangent that bears, South 62009'19" West, with a radius of 1,030.00 feet, through a central angle of 25042'29", for a distance of 462.15 feet; thence, due North, for a distance of 69.01 feet; thence, due West, for a distance of 343.40 feet; thence, along a tangent curve to the right, with a radius of 60.00 feet, through a central angle of 90000'00", for a distance of 94.25 feet; thence, due North, for a distance of 236.01 feet; thence, South 89023'25" West, for a distance of 273.90 feet; thence, along a tangent curve to the left, with a radius of 205.00 feet, through a central angle of 21'00'46", for a distance of 75.18 feet; thence, South 68°22'40" West, for a distance of 59.40 feet; thence, North 21037'20" West, for a distance of 43.07 feet; thence, along a tangent curve to the right, with a radius of 550.00 feet, through a central angle of 26028'53", for a distance of 254.20 feet; thence, along a compound curve to the right, with a radius of 1,173.00 feet, through a central angle of 25°40'33", for a distance of 525.66 feet to the Point of Beginning of the hereinabove described parcel of land. Containing 1,555,081 square feet (35.69 acres), more or less. Basis of Bearings: City of Rohnert Park Parcel Map No. 174, filed for record November 6, 2003 in Book 656 of Maps, at Pages 19-23, Sonoma County Records EXHIBIT 'B' POINT OF COMMENCEMENT CAMINO COLEGIO LAN\ \ S OF Seo o�j6- L3 SOM 0 VILLAGE, LLC >70 os \ N89°23=21_E_ C2 DN 2016-062673 \fie J r 487.48' c�TY or R01V�v_ERr PAR1< L1 J .4I PAROL MAP IyCJ, 77 POINT OF -- -JI 555 1WAPS 19-23 BEGINNING EAST v00/ 461.67' � of PAR0FELI 7 / 1,555,081 SF ' 35.69± AC N f04 TANGENT BEARING vI 1-10 N79°22'48"W I I� L TANGENT BEARING _ - J oN L12 Cg I S62°09'19"W L5 L11 { L6 �5�-- C3 L8 � � C4 500 0 500 scale 1 " = 500' feet LINE TABLE LINE DIRECTION LENGTH L1 N89°15'41 "E 321.17' L2 N00°24'45"E 143.85' L3 EAST 24.31' L4 SOUTH 284.55' L5 WEST 320.65' L6 S15°23'29"E 75.13' L7 NORTH 69.01' L8 WEST 343.40' L9 NORTH 236.01' L10 S89°23'25"W 273.90' 1-11 S68°22'40"W 59.40' L12 N21°37'20"W 43.07' FIBKF ENGINEERS/SURVEYORS/ PLANNERS CURVE TABLE CURVE DELTA RADIUS LENGTH C1 20°39'48" 180.00' 64.92' C2 20°03'09" 475.00' 166.24' C3 116°04'59" 82.00' 166.13' C4 25°42'29" 1030.00' 462.15' C5 90°00'00" 60.00' 94.25' C6 21 °00'46" 205.00' 75.18' C7 26°28'53" 550.00' 254.20' C 1 25°40'33" 1173.00' 525.66' PRELIMINARY FOR STUDY PURPOSES ONLY 03/17/2017 200 4TH ST, STE. 300 SANTA ROSA, CA 95401 PH: 707-583-8500 FAX: 707-583-8539 065064_LLA_LEGAL.dWZfYRFGHz © 2017 sxF ENGINEERS Y Cr Q 0- 0 0 m LqND \ zed H s\F OF CALtF�'14 Subject SONOMA MOUNTAIN VILLAGE Job No. 20065064 By AEG Date FEB 2017 Chkd.RHT SHEET 1 OF 1 Assignment, Assumption and Partial Transfer of Sonoma Mountain Village Development Agreement April 11, 2017 19 -voiANERT P4 `L�`1LIFOR'S1i 62 Intent of the Agreement Allow Developer to secure loan financing Ensure City receives promised benefits SMART Path extension All-weather soccer field Implementation of approved Sonoma Mountain Village Development Plan Property Subject to the Agreement ;4_ lip w. 7 �LpHNERT pARg .� Mission Statement � sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." �AtlF6 AK''P CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: April 11, 2017 Department: Administration Submitted By: Don Schwartz, Assistant City Manager Prepared By: Don Schwartz, Assistant City Manager Agenda Title: Discussion and Direction on Use of Senior Center Annex Space ITEM NO. 10 RECOMMENDED ACTION: Discuss and provide direction to staff regarding use of Senior Center Annex Space by the Rohnert Park Historical Society, Petaluma People Services Center, and Child Parent Institute. BACKGROUND: The Senior Center includes an Annex that formerly housed the offices of Information Technology staff, who have moved to the Public Safety building. Thus, approximately 620 square feet of space is unused. At its October 11, 2016 meeting, Councilmembers Callinan and Ahanotu expressed interest in a Council discussion on the preservation of historical materials associated with the City. In addition, from time to time City staff receive inquiries from non-profit organizations looking for long-term use of City space. Petaluma People Services Center (PPSC) has been particularly interested in expanding services to Rohnert Park. The Child Parent Institute (CPI), which provides counseling and other services for students in Rohnert Park, is losing its space on the campus of Technology Middle School this summer and is looking for alternatives. The availability of space in the Senior Center Annex, discussions with the Historical Society, and interest from PPSC and CPI have coalesced to create potential opportunities for using the space for which staff is seeking City Council direction. In particular, the City could make the Annex space available to the Historical Society, PPSC, and CPI as illustrated on Attachment A. ANALYSIS: Historical Society: In researching how other cities address their historical materials, staff learned that cities often provide room for displays and storage. Volunteers typically handle tasks such as collecting and cataloging materials and creating displays. The Rohnert Park Historical Society materials include the desk used by the City's first City Manager, newspaper articles, sports memorabilia, maps, and more. These materials are stored in four small storage units provided at no cost by Expressway Storage, and in the former pool building at Alicia Park. The materials are stacked over approximately 250 square feet of space. These storage spaces are not large enough for people to work with the materials to organize 1 ITEM NO. 10 exhibits, complete a proper inventory, etc. There are also a few historical items displayed at the Library, occasionally at local businesses, and at Founders Day. Tim Danesi, a long-time Rohnert Park resident, has been the primary caretaker of these materials. He would like to continue to be involved, but no longer wishes to have the lead role. While he has said that there are a few other residents with interest in the Historical Society, no individual has agreed to take on a leadership role. Also, it is unclear if the Society has retained its status as a 501(c)3 non-profit organization. Attachment 1 shows a space of approximately 350 square feet (noted as the large office) that the Historical Society could use to move most and perhaps all of their material out of storage, and provide space for them to create exhibits. However, without a new leader and confirmation of its non -profits status, the Historical Society is unlikely to fully utilize the space. Petaluma People Services Center: PPSC offers a wide variety of counseling, employment and housing services in Petaluma, many of which are not available in Rohnert Park. They have agreed to expand their services within Rohnert Park when feasible. They believe that they can obtain funding from the County to staff behavioral health services, such as counseling for children whose parents are divorcing. PPSC is also participating in a pilot project with the Petaluma Heath Center, referring Rohnert Park residents to Petaluma for counseling because of the lack of space in Rohnert Park. The Annex space would allow clinicians to see clients in Rohnert Park, typically in late afternoons and early evenings. They would start services one or two days per week and gradually expand if funding is available. They believe that the Annex location is ideal for the expected clientele. Child Parent Institute: CPI is a parent education and children's mental health agency, serving families throughout Sonoma County since 1978. Their mission is to end child abuse and strengthen the health of children, parents, and families. CPI's services include children's trauma counseling, family resource assistance, parent education and support, supervising visits of parents whose children have been removed due to abuse, support for families with children on the autism spectrum, creative art therapy programs, and a school (New Directions) providing adolescent special education. With the loss of the Family Resource Center space on Technology Middle School Campus they are searching for opportunities to stay within Rohnert Park and offer counseling for children who have experienced trauma and/or abuse. They currently serve over 60 Rohnert Park children with weekly therapy at the Technology Middle School site, and other services to hundreds of families each year in the City. Attachment Ishows a smaller office (noted as the small office) of approximately 130 square feet that would be ideal for a counseling office. It could be shared by PPSC and CPI for a rent of $1/year each. PPSC and CPI would offer behavioral health counseling on a sliding fee scale, with funding for staff provided by the County or other sources. ALIGNMENT WITH STRATEGIC PLAN: Use of the Senior Center Annex is consistent with the Strategic Plan Goal D: Continue to develop a vibrant community by improving public facilities, programs and services to meet the changing needs of the community. 2 ITEM NO. 10 OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends leasing the Annex space to PPSC and CPI as they are prepared to make immediate use of it to provide services lacking in Rohnert Park. Staff also suggests continuing discussions with the Historical Society if and when it becomes capable of fully using the space. 2. Alternative: The City Council could limit the use of the Annex space to one or two of the proposed organizations. 3. Alternative: The City Council could retain the space `as is' and have it available for other potential uses. FISCAL IMPACT/FUNDING SOURCE: There would be no significant on-going costs to the City. There would be no significant costs to allowing PPSC and CPI to access the space. If the Historical Society becomes capable of using the larger room, preparing it would cost approximately $10,500 for modifications that would allow each office to be occupied independently of the other. Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: April 3, 2017 Attachments (list in packet assembly order): 1. Diagram of Senior Center Annex K CITY OF ROHNERT PARK SENIOR CENTER LEASED SPACE 6700 Hunter Drive UUUI LU Ulf lel areas of bldg Space Layout -Existing 620 sq ft total (Not to Scale) Use of Senior Center Annex April 11, 2017 Available Space t i" Location. space Location Map (blot toScale) J- Senior Center Annex Former office for Information Technology Now unused Council Interest: Possible role re: retaining historical materials Add health/human services when feasible 3 Historical Society Materials at Expressway Storage and A Park Pool Building No space for cataloging, creating exhibits One man operation Non-profit status unclear W Petaluma People Services tenter & Child Parent Institute Provide counseling services Sliding fees CPI: Losing space at Tech Middle School PPSC: Looking to expand into Rohnert Park Both solid non-profit organizations 5 Current Layout CITY OF ROHNERT PARK SENIOR CENTER LEASED SPACE 6700 Hunter Drive 13'-0' � x Window, Window Counter Opening Internal - /r --- -- Windows 21'-0' ✓ 1_ ci r e " �ffi door to other areas of bidg Space Layout -Existing 620 sq ft total (plot to Scale) 0 Proposed Use: Add CPI & PPSC CITY OF ROHNERT PARK SENIOR CENTER SPACE 6700 Hunter Drive i Fa'te's` 13'-O" Window Winslow L - 5 =I-,- P Sl - 9.—V, Cou ntor Opening ----- I Internal --------- Windows C_ g e .,D r - s Door to other areas of bidg � Space Layout -1 Lessee 62 sq ft total (Not to Scale) 7 Recommendation Retain Current Layout Proceed with Leases for PPSC and CPI Share Counseling Office $1/year Rent Revisit if Historical Society Increases Capacity Change lay out to avoid potential conflicts $10,500 cost No funding identified 0 Potential Future Layout &Use 21 I -Cr, CITY aF P.OHNERT PARK SENIOF;Z GEN-FEF;Z SP.AGE 6700 Hunter Drive 161-6- L --.. b L- H i , -'Col t -v moor to other areas of bidg Windcw Space Layout -2 Lessees -O sq ft tQWl (blot to Scala) 0 wo ITEM NO. 11 Mission Statement 9"We Carefor Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: April 11, 2017 Department: Public Works and Community Services Submitted By: John McArthur, Director of Public Works and Community Services Prepared By: Terrie Zwillinger, Project Coordinator Agenda Title: Adopt a Resolution to Authorize the Finance Director to Increase Budget Appropriations from the Performing Arts Center Facility Fee for Major Maintenance and Repair Projects and Provide Direction for Future Funding Sources of Major Building Repairs RECOMMENDED ACTION: Adopt a Resolution to Authorize the Finance Director to Increase Budget Appropriations from the Performing Arts Center Facility Fee for Major Maintenance and Repair Projects and Provide Direction for Future Funding Sources of Major Building Repairs BACKGROUND: The 2016-17 Operating Budget includes $70,000 for installation of two scrim screens at the Performing Arts Center (PAC). The funding source for this project is the PAC unrestricted endowment fund. This project consisted of the installation of two rolling drops (similar to projector screens) with screens that would have been used for projecting special effect images during performances. A contract with Brokaw Design in the amount of $4,500 was approved for design of the project. When the project was bid for construction, contractor costs for the project were in excess of $120,000. Staff has evaluated this project and weighed the cost of the scrim screens versus the potential added value to PAC production. Staff determined the substantial investment of $120,000 for two scrim screens does not add enough value to the PAC productions to justify the expense. Therefore, staff is not seeking additional funding and has elected not to proceed with the project. In the past two months, there have been multiple unanticipated major building system failures that need to be repaired or replaced as soon as possible. This includes the building water heater, emergency lighting system and fire suppression system. Since these major building systems were deemed critical, staff proceeded to commence repairs using the appropriation previously authorized for the scrim screens. ANALYSIS: The major PAC building component and system failures are described below. • Water Heater Failure: The 100 gallon water heater that supplies hot water to the showers and restrooms failed at the end of January 2017 and was not repairable. The unit was replaced for a fee of $11,831 and funded from the Endowment Fund. (PROJECT COMPLETE) 1 ITEM NO. I I • Auditorium Emergency Lighting: The auditorium emergency light system no longer functions and needs to be replaced. The system provides emergency lighting in the auditorium in the event of a power failure. Emergency lighting is required by the building code and the PAC is currently in non-compliance. The estimate to replace the system is $24,000. (PROJECT PENDING) • Fire System Testing and Repairs: On February 2, 2017, the City's Fire Marshall conducted a fire system inspection and found that the fire alarm and sprinkler system needs to be tested and certified. A small contingency is included for to make repairs as needed. The estimated cost is $6,150. (PROJECT PENDING) In addition to the General Fund, the PAC has two unique funding sources that could be used for the projects described above. This includes the unrestricted Endowment Fund and the PAC Facility Fee. Unrestricted Endowment Donations Permanent Fund The current balance of the unrestricted Endowment Donations Permanent Fund is $681,923. These funds may be expended for any purpose consistent with the intent of the original Endowment Fund which includes building repairs and theater enhancements. PAC Facility Fee Fund and Policy On July 1, 2014, as part of the recreation fee setting process, a new $2 facility fee was applied to all ticketed events at the Performing Arts Center. The PAC facility Fee generates about $40,000 per year and the current fund balance is approximately $120,000. The City Council established a Facility Fee Usage Policy provides direction and clarity for allowable facility fee uses (Attachment 1). Non -routine maintenance, including essential building system replacement and upgrades are permitted. In addition, the Policy states urgent facility needs shall be given highest priority over theater enhancements and other building or programming projects. The water heater, emergency lighting replacement and fire system testing and repairs would be considered urgent non -routine maintenance projects. Funding for PAC Urgent Facility Needs The main purpose of the Facility Fee is to provide a funding source for PAC facility needs. In doing so, it helps fulfil a commitment to ticket buyers that the facility is safe and well maintained. Staff is proposing to fund the urgent building projects described above from the Facility Fee Fund and in the future, use the Facility Fee for a the primary source for major building repairs. In the event that there is not sufficient balance in the Facility Fund, the Unrestricted Endowment or General Fund could be used as a supplemental funding source. STRATEGIC PLAN ALIGNMENT: The use of Facility Fee funds at the PAC aligns with the Strategic Plan Goal B by establishing financial policies, procedures and systems that represent best practices. OPTIONS CONSIDERED: 1. The PAC has a unique funding source that is specifically intended to address urgent building repairs. The urgent projects described above are an appropriate use of the Facility Fee funds. Staff recommends this option. 2. These projects could be funded from the Unrestricted Endowment Fund. However, the PAC has a dedicated funding source for building repairs. Also considering that the 2 ITEM NO. I I Endowment Fund is not replenishable, staff recommends preserving these funds as much as possible. 3. The General Fund could also be used as a funding source. Since the PAC has two alternative funding sources for building repairs, staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The emergency water heater replacement project used Unrestricted Endowment Funds to complete the project. If the Facility Fee appropriation for the projects described in this report is approved, staff would reimburse the Unrestricted Endowment Fund for the cost of the water heater replacement project and fund the remaining two projects from the Facility Fee. The total Facility Fee appropriation would be $42,000. Department Head Approval Date: 4/3/2017 Finance Director Approval Date: 4/3/2017 City Attorney Approval Date: N/A City Manager Approval Date: 4/3/2017 Attachments (list in packet assembly order): 1. Resolution 2. Resolution 2016-54 Facility Fee Use Policy 3 RESOLUTION NO. 2017-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK TO AUTHORIZE AN INCREASE IN BUDGET APPROPRIATIONS FROM PERFORMING ARTS CENTER FACILITY FEE FUND WHEREAS, the City has identified major maintenance and repair projects at the Performing Arts Center; and WHEREAS, the Performing Arts Center has an established $2 facility fee on all ticketed events at the Performing Arts Center and the City Council approved the Facility Fee Use Policy for the purpose of funding facility improvement costs ; and WHEREAS, the main purpose of the Facility Fee is to provide a funding source for PAC facility needs; and WHEREAS, staff identified multiple essential PAC building systems that warrant urgent repair or replacement including the water heater, emergency lighting, and the fire suppression system; and WHEREAS, staff is proposing to fund identified urgent building projects from the PAC Facility Fee Fund and in the future; and WHEREAS, there are sufficient funds in the Performing Arts Facility Fee Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the Director of Finance, or his/her designee, to increase appropriation in the Performing Arts Center Facility Fee Fund in the amount of $42,000 for these projects. DULY AND REGULARLY ADOPTED this 11th day of April 2017. CITY OF ROHNERT PARK Jake Mackenzie, Mayor ATTEST: Caitlin Saldanha, Deputy City Clerk AHANOTU: BELFORTE: CALLINAN: STAFFORD: MACKENZIE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) RESOLUTION NO. 2016-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ADOPTING A RECREATION FACILITY FEE USE POLICY WHEREAS, the City of Rohnert Park ("City") adopted a $2 facility fee ("Fee") to be applied to all Callinan Sports Center memberships and to all ticketed events at the Spreckles Performing Arts Center as of July 1, 2014; and WHEREAS, under Proposition 26, neither a fee for a government service nor a fee charged to gain entrance to a city property is considered a tax, so that fees may be set based on the cost of providing services; and WHEREAS, the $2 Fee was based upon a study which showed the amount of the fee would not exceed the actual costs of facility operation and maintenance; and WHEREAS, by establishing the Fee, the City has created a mechanism to reinvest in recreation facilities for the benefit of the patrons; and WHEREAS, the purpose of the Recreation Facility Fee Use Policy is to direct and guide facility fee spending decisions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does herby authorize and approve the City of Rohnert Park Recreation Facility Fee Use Policy attached hereto as Exhibit "A". BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to implement the City of Rohnert Park Recreation Facility Fee Use Policy for and on behalf of the City of Rohnert. DULY AND REGULARLY ADOPTED this 14th day of June, 2016. ATTEST: Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AIIANOTU:.,f t i P CALLINAN: i STAFFORD: MACKENZIE: 44,r BELFORTE: AYES: ( ) NOES: ABSENT: O ABSTAIN: "Exhibit A" Recreation Facility Fee Use Policy CITY OF ROHNERT PARK Arynwtxr Fngk w- 62 CITY COUNCIL POLICY - DRAFT SUBJECT/TITLE: POLICY NO: APPROVED BY APPROVAL DATE: RECREATION FACILITY FEE USE ❑ RESO NO: POLICY ❑ MINUTE ORDER TABLE OF CONTENTS TABLEOF CONTENTS.....................................................................................................................................3 1. PURPOSE...............................................................................................................................................3 2. AUTHORITY........................................................................................................................................... 3 3. DEFINITIONS........................................................................................................................................3 4. BACKGROUND......................................................................................................................................4 5. PROVISIONS........................................................................................................................................4 The City of Rohnert Park has established provide direction and clarity for allowabl Sports and Fitness Center and Spreckles All facility fee expenditures nnrchasina authority or by Facility — the building structure and al' Essential Equipment includes, but i be in working order for day-to-day ope exercise and theatre ec]uibment includi i -Routine Maintenance and Sut low policy provisions in order to of the facility fee'at the Callinan niniz Arts Center. � Manager within his/her th the Purchasing Policy. s not limited to, facility equipment that must rations and enjoyment. Examples include ag cardio and weight machines and theatre sound, and special effect systems. lits—�- includes, but is not limited to, major repairs, replacements, upgrades, and upkeep to integral components of the facility and the associated supplies. Examples include roof systems, air conditioning, lighting, flooring; and building exteriors. Routine Maintenance and Supplies — includes minor repairs and upkeep required to maintain the facility in operating order. Examples include janitorial services and cleaning supplies. City Employee Wages and Benefits— includes wages and benefits associated with permanent employees of the City of Rohnert Park. CITY OF ROHNERT PARK ROSSwLki F'gkk 4� �- 62 CITY COUNCIL POLICY - DRAFT SUBJECT/TITLE- POLICYNO: APPROVE© BY: APPROVAL DATE: RECREATION FACILITY FEE USE ❑ RESO NO: POLICY ❑ .MINUTE ORDER 4 BACKGROUND On July 1, 2014, as part of the recreation fee setting process, the City of Rohnert Park established a new $2 facility fee at the Sports and Performing Arts Centers for the purpose of funding facility costs. The $2 fee is applied to all Sports Center memberships and to all ticketed events at the Performing Arts Center. This policy establishes a guideline for the uses of the revenue generated from facility fees. Requirements - Facility fees shall be expended for either Non -Routine Maintenance and Supplies or Essential Equipment and the implementation costs associated therewith. Exclusions - Facility fees shall not be expended for Routine Maintenance and Supplies or City Employee Wages and Benefits. Prioritization - Urgent facility needs shall be given highest priority; essential equipment replacement and enhancements shall be prioritized Ripon financial leverage (such as a match for a grant); other factors for; prioritization include revenue enhancement potential and customer feedback Fund Management - Facility fees shall be expended on the facility where the facility fee revenue is earned. Expenditures shall be made from cash balances, not projected future earnings. REVISION HISTORY: ITEM NO. 12 Mission Statement �otiteaT n 062 "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." 19 CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: April 11, 2017 Department: Public Works and Community Services Submitted By: John McArthur, Director of Public Works and Community Services Agenda Title: Direction on Sunrise Park All -Weather Field Configuration and Project Timeline RECOMMENDED ACTION: City Council provide staff with direction on options for location and project timeline of new all-weather field at Sunrise Park. BACKGROUND: Sunrise Park has several amenities including lighted natural turf soccer and softball fields. Both fields are heavily used for a variety of adult and youth sports activities. The soccer field facilitates many uses, not just soccer. Lacrosse practice is held on the field from January through May, Adult Soccer has practice and league games from April through November, and Youth Football uses the field in October and November. Community Services is able to schedule the multiple and over lapping uses with minimal scheduling conflicts. The softball field is programed with organized activities April through October. This field is heavily used by Men's, Women's, and Coed Softball leagues. The City's Amended Development Agreement (DA) with the developer of the Sonoma Mountain Village Development (Developer), required the Developer to complete the construction of an all- weather soccer field on the Sonoma Mountain Village site by December 2016. For a number of reasons, this was not feasible. The City has conceptually approved an alternative plan that would allow the all-weather soccer field to be constructed at Sunrise Park by July 31, 2017. This modified agreement has been memorialized in a Letter Agreement Regarding the Development Agreement (Letter Agreement) dated December 29, 2016 and is attached as Exhibit A. On February 28, 2017, the City entered into a Master Agreement with SSA Landscape Architects (SSA) to provide professional project management and peer review services for the design and construction of the Sunrise Park all-weather field. Upon review of the initial all-weather field configuration proposed by the Developer, staff and SSA determined that the new all-weather field location as proposed would interfere with and possibly eliminate the existing softball field. The following analysis describes the initial all-weather field configuration and an alternative configuration that would preserve the existing softball field. ITEM NO. 12 ANALYSIS: The Letter Agreement lists payment terms, general specifications, and a project deliverable timeline that the developer must fulfill in order to achieve full compliance with the DA. The following details the major terms of the Letter Agreement: Payment — The developer shall submit two payments of $250,000 to the City. The first payment has been received and the second payment is due on or before December 31, 2017. All -Weather Field - The field shall be 120 by 70 yards in an east -west orientation. Amenities —The field shall have bleachers, benches and high efficiency lighting. Use — The field shall accommodate soccer, football, lacrosse, rugby, and ultimate frisbee. Additionally, the City and Developer have reached a mutual understanding that the construction of the all-weather field would be completed by July 31, 2017. Initial Field Configuration The Developer's architect has submitted an initial field configuration plan (Initial Plan), attached as Exhibit B, that complies with the conditions set forth in the Letter Agreement. The proposed field is in an east -west orientation and can accommodate multiple sports activities. The all-weather field as shown in the Initial Plan would extend into the centerfield area of the existing softball field. This configuration would create an abnormal turf interface between synthetic turf and natural grass in the center field area of the softball field. The interface of the engineered rigid all-weather field surface and the relatively soft, imperfect, and wet natural grass surface would create a trip hazard to softball players. This abnormal interface, would be similar to a paved or concrete surface patch in the middle of a turf outfield. Sunrise Park is heavily used by adult softball leagues from April through October. Because of the issues outlined above, the all-weather field with this abnormal interface would most likely render the softball field unusable for competitive leagues, thereby displacing adult softball. The City does not have existing capacity to accommodate the displaced softball leagues. The new all-weather field as proposed with a 120 by 70 yard configuration would facilitate the existing soccer field programs described above. Potential additional programing could include expanded organized leagues including Men's, Women's, and Youth Soccer, as well as Adult Flag Football. Other concerns with this configuration include the challenges of maintaining healthy natural turf, as well as clean synthetic turf along the interface area. In light of the issues with the initial field configuration, staff has paused the design process and has obtained an alternative field configuration that would eliminate the issues with the interface conflict described above. Alternative Field Configuration The alternative field configuration plan (Alternative Plan), attached as Exhibit C, shifts the all- weather field east (towards Snyder Lane), adds synthetic turf through the entire softball outfield area and retains the dirt infield. This configuration would provide a multi -sport all-weather field as originally proposed plus an enhanced softball facility. Advantages of the Alternative Plan include retaining and improving the existing softball field, increased field separation from S -Section neighborhood residents and improved access to the park restroom and parking lot. 2 ITEM NO. 12 With the creation of a new all-weather soccer and softball field, staff anticipates an increased demand for both fields, particularly the soccer field. Since there would be an overlap with the two fields, competitive or organized activities could not occur at the same time. The most significant conflict would be with Softball and Lacrosse during the month of May. However, staff believes it is possible to resolve scheduling conflicts with these two groups. The preliminary additional cost estimate for this configuration which includes synthetic turf in the softball outfield area is $300,000. The Letter Agreement does not require the Developer to pay for the additional expense associated with the softball field; the City would be responsible for these costs. OPTIONS CONSIDERED Option 1: The Alternative Plan would shift the all-weather field east and add synthetic turf to the existing softball field. This option would provide a multi -use all-weather field plus retain and improve the existing softball field. The disadvantages of this option includes additional costs and a longer timeline to project completion. Additionally, the scheduling conflict mentioned above between the two fields could arise; however, staff believes that this situation is resolvable. Considering the heavy use of the Sunrise Park softball field, and the long-term negative impact that would be incurred if the field was eliminated, staff has determined that this option provides the most value to the City, and additional cost and extended timeline is worthwhile. Therefore, staff recommends this option. Option 2: The Initial Plan would render the existing softball field unusable to competitive league play. The City does not have capacity to absorb the impact of losing the Sunrise Park softball field and most likely, the existing programming would be eliminated. Staff does not recommend this option. Option 3: Another option would be to leave the all-weather field in the same location described in the initial configuration and shrink the field dimension so that the interface with the softball field is eliminated. Doing so would eliminate the conflict with the softball field and existing programming would continue. To make this configuration fit without impacting the softball field, the main all-weather soccer field length would be reduced from 120 yards to 95 yards. The reduced field length would not accommodate Adult Soccer, Football or Lacrosse. Adult soccer field lengths are typically 100 yards, a standard football field is 120 yards, and a full-length lacrosse field is 110 yards. Reducing the field length would not accommodate the many uses intended with this project and the City would not receive the full value of this significant investment. Staff does not recommend this option. STRATEGIC PLAN ALIGNMENT: By supporting implementation of major planned developments, this project aligns with Goal D of the City's Strategic Plan. FISCAL IMPACT/FUNDING SOURCE: The preliminary additional cost estimate is $300,000. This estimate is only a preliminary estimate. If the City Council were to direct staff to proceed with staff's recommendation, staff would develop a detailed plan with a more accurate project cost estimate. The additional cost of relocating the all-weather field and adding synthetic turf to the softball field could be funded by the two $250,000 payments from the Developer. 3 ITEM NO. 12 The next steps of proceeding with staff's recommendation would be to develop the project details with a detailed and accurate project cost estimate. Upon receiving an accurate project cost estimate, which can happen fairly quickly, staff would bring an item to City Council to appropriate the additional funding needed to complete the City's portion of the project. Department Head Approval Date: 3/31/17 Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 4/5/2017 Attachments (list in packet assembly order): 1. Exhibit A - Letter Agreement Regarding Development Agreement 2. Exhibit B - Initial field configuration plan 3. Exhibit C - Alternative field configuration 2 1901 Harrison Street - Suite 900 Oakland, California 946 12-350 1 voice 510.273.8780 -fax 510.839.9 104 r3URKL, WIL-IAMS L '1URLNAN, LLP www.bwslaw.com December 29, 2016 Sonoma Mountain Village LLC 1400 Valley House Drive, Suite 100 Rohnert Park, CA 94928 Attention: Richard Pope mkenyon@bwslaw.com Re: Letter Agreement Regarding Development Agreement between City of Rohnert Park, Sonoma Mountain Village LLC ("SMV") and KDRP LLC ("DA") Dear Mr. Pope: Thank you and your agents for meeting with City staff regarding development of a soccer field at Sunrise Park under section 4.11(b) of the DA. During our meeting, the City and SMV identified a proposal to achieve compliance with SMV's obligations to build a Soccer Field on site by the end of this year. In order to achieve full compliance, SMV agrees to the following terms which involve both payments to the City and an amendment to the DA: SMV will submit an initial payment of $250,000 on or before December 31, 2016, which will be made to an escrow or other mutually -agreeable account pending formal approval of a Third Amendment to Development Agreement. 2. The $250,000 will be held in trust as the proposed amendment is processed by the City and considered by the City Council. Once approved, the funds will be disbursed or released to the City; but if amendment is rejected by the City Council, the funds will be returned to SMV. Assuming the City Council ultimately approves an amendment, the second $250,000 payment will be made on or before December 31, 2017 (or such other date as may be provided in the Third Amendment to Development Agreement). 4. The existing Exhibit K ("Soccer Field Characteristics") will be replaced with Exhibit K-1 which is attached hereto. Except as expressly provided for herein, all remaining terms and conditions contained within the DA remain unmodified and in full force and effect. In the event of a conflict between the terms of the DA and the terms of this Letter Agreement, the terms of this Letter Agreement shall prevail. OAK #4851-0861-0367 v1 cos Ange es - Inland Empire - Marin County - Oakland - Orange County - Palm Desert - San Francisco - Silicon Valley - Ventura County BURKE, WILLIAMS & SORENSEN, LLP Sonoma Mountain Village LLC December 29, 2016 Page 2 To signify SMV's agreement with this Letter Agreement, please sign the original and retain it for your files. Please also sign the enclosed copy of this letter and return it to me for the City's files. Thank you for your cooperation in this matter. If you have any questions, please do not hesitate to call me. ) I have read and understand this Letter Agreement and hereby accept and agree to comply with the terms and conditions of this Letter Agreement. Sonoma Mountain Village By. Title: Manager Date: December 30, 2016 MMK/j c cc: City Council Darrin Jenkins, City Manager Mary Grace Pawson, Director of Development Services/City Engineer Matt Gorman, Attorney for Sonoma Mountain Village OAK #4851-0861-0367 v1 EXHIBIT K-1 SMV All Weather Field Characteristics The dimension of the playing field area shall be a minimum of Length —120 yards; Width — 70 yards. The Field shall be oriented west -east. The Field site shall be higher than surrounding areas to allow drainage. The Field site shall be designed with a slope of 0.5% to sideline drainage. The field shall be permanently striped for soccer but shall be designed to accommodate football, lacrosse, rugby, and ultimate Frisbee. The field shall meet the standards set forth in the SUGGESTED GUIDELINES for the ESSENTIAL ELEMENTS of SYNTHETIC TURF SYSTEMS, latest Edition, including requirements for soccer fields. The Field shall be a tufted infill system that consists of a drainage layer, a multi -layered backing system, and resilient "grass" blades that are infilled with a granular filler to resemble natural turf. A soils engineer shall make recommendations regarding field design and shall participate in the design of the field. A geotextile separation fabric shall be installed to separate the subsoil from the base. The geotextile fabric shall be placed over the entire sub -grade and within the pipe trenches prior to the installation of the base materials. The field shall be drained through a series of sub -drain pipes connected to a collection system surrounding the field. The drainage system shall provide sufficient drainage of the entire playing surface to meet local conditions for at least a minimum 5 -year design storm frequency. The expected drainage performance evaluation and the systems used shall undergo an independent engineering analysis. An adequate factor of safety shall be utilized as the permeability of both the field surface and the base materials will typically decrease over the life of the field. The field shall have an unbound dynamic base capable of compaction yet allowing free draining. The base will be designed for specific site conditions to accommodate local soils, groundwater levels and the local climate. The base shall be a minimum of 6 inches in thickness. Impact Absorption (force reduction): Range of g -max for a new field installation shall fall between 85 and 160 at each test point (6 test points minimum) with testing at installation. The maximum g -max shall be a maximum value of 200 at each test point (6 tests minimum) for the life of the warranty. The field shall meet or exceed all requirements and characteristics contained in Table 1 - Base Materials, Table 2 — Turf Characteristics for Infill Systems, Table 5 Infill Properties, Table 7b - Performance Guidelines for Soccer Fields and other applicable tables in the SUGGESTED GUIDELINES for the ESSENTIAL ELEMENTS of SYNTHETIC TURF SYSTEMS, latest Edition. OAK #4832-3454-3167 v1 The field shall be supplied with a sweeper and an ATV to pull the sweeper. The sweeper shall be as recommended by the turf manufacturer. The Warranty for the synthetic turf field system shall be a minimum of 5 years. Warranty conditions shall include the following: • Acceptable uses for the field (Soccer, football, lacrosse, rugby, ultimate Frisbee) • Expected number of yearly hours of use of the field (1,000 hours per year) • Type of shoes used (Soccer, football, lacrosse, rugby, ultimate Frisbee). No track spikes and only plastic molded athletic shoes • Excessive UV degradation to protect fading • Color match within specifications • Excessive fiber wear • Wrinkling and panel movement • Shock absorbency (g -max) • Seam integrity The field shall include measures to prevent car access, such as a trees or bollards. A minimum four foot separation shall be provided between the playing field surface and any trees, bleachers or accessories. This area shall be constructed of a durable fall safe surface, which could include artificial turf. Two 20 foot, five tier, bleachers shall be provided on the south side of the field. Center bleachers for players shall be provided on south side and shall consist of a total of four 15 -foot benches and two of the benches shall contain a fixed shade cover. Benches and bleachers shall be aluminum with welded aluminum supports. All bolts shall be galvanized. Benches and bleachers shall be designed to meet the 2016 California Building Code for safety. The field and spectator viewing areas shall be designed to be ADA accessible. Existing lighting shall be reviewed and adjusted to provide for the field to a minimum level of 30 footcandles and shall have a half -bright setting which allows 50 percent of the lights to be used. Lighting shall be high efficiency lighting Musco Light -Structure Green or better. Lighting shall meet the Lighting Standards of the US Soccer Foundation for Standard Play. Field shall include an LED display, 10 feet long by 4 feet tall, electronic scoreboard, with spot for SOMO Village logo and no video capability. EXHIBIT K-1 Page 2 OAK #4832-3454-3167 v] Oft aSA N F I mu VOW -m— Z co Ap 1p toil IT- SUNRISEARK SOCCER FIELD IMPROVEMENTS RANCISco WAY EXHIBIT B APRIL 11, 2017 m win A , Sol4A L w 4 A . 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Sunrise Park AlkWeather Field April 11,2017 Presenter: John McArthur, Director of Public Works and Community Services i Sunrise Park Amenities Uses Agreement terms All-weather field configurations City Council direction Next Steps Sunrise Park - Amenities Natural turf Lighted fields Basketball and tennis courts Playground Picnic area Sunrise Park - Organized Activities Youth Lacrosse - - January -May Adult Soccer - - -April-November Adult Softball - - -April-October Youth Football - - October- November Letter Agreement with Developer All-weather field terms: Construction complete by July 31, 2017 Field 120 by 70 yards in east -west configuration Bleachers, benches and high -efficiency lighting Soccer, football, lacrosse, rugby and ultimate frisbee 5 Initial field Configuration East -west 120 x 70 yards Facilitates multiple sports Initial Field Configuration Extends into centerfield Creates uneven interface/trip hazard Compromises/ eliminates softball league play �^_--nc...._,��,T.�_�, ..� .._,��.._... �cr`r�-arr ¢�zz'i�-: �r^r;.,._ -.v*!a, - — - .,—' ..�.�. - �¢ .. - _.- �, - _ _ _._ .:. .. -• ."SC t' a , r �' � -+ �. � -_ � { .r � �. K. , "� �` ".5�.4 ,, y ` �. f r � �..�p, � y�' 1 .'. f`I % tr'p�'�i .� '� �.M, � . _ - :. 4, _ � �� r r { ..` � - - r ,e� i � ��1; `'��� + � Natural/Synthetic turf Interface SYNTHETIC NATURAL TURF GRASS Concrete block In Alternative Field Configuration Shifts field east Adds synthetic turf to softball outfield area Retains softball dirt infield ER AR R SSW, Alternative Configuration Considerations Advantages: Retains/improves softball field Eliminates interface issues Increased field separation from S -Section Improved access to park restroom and parking lot 19 Alternative Configuration Considerations Scheduling Overlap -fields could not be used simultaneously Potential scheduling conflict with softball and lacrosse during May Increased demand for soccer and softball field use Additional cost to City Will not meet July 31, 2017 deadline 13 Other dation Considered Reduce field to 95 x 70 yards Would not accommodate: Lacrosse (I 10 yards) Adult Soccer (100 yards) Football (120 yards) 14 pity Council Direction and Next Steps Direction on field configuration: Original, or Alternate Next steps: Continue with design Update project cost and timeline Appropriate funding for City's share 15