2017/04/25 City Council Resolution 2017-045RESOLUTION NO. 2017-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING INCREASES TO THE BUDGET, CHANGE ORDER AUTHORITY,
AND APPROPRIATIONS AND RELATED ACTIONS FOR THE EASTSIDE TRUNK
SEWER PHASE 3, SNYDER LANE WIDENING AND COMMUNITY CENTER
PARKING LOT PROJECT (CITY PROJECT 2014-01)
WHEREAS, the Snyder Lane Widening and Eastside Trunk Sewer are identified in the
City's General Plan as capital improvement projects necessary to serve planned growth in the City;
and
WHEREAS, during the design of these projects, the City recognized the opportunity to
reduce costs and enhance the delivery of public service by including the Community Center Parking
Lot paving within the project design; and
WHEREAS, in May 2015, the City awarded the contract for construction of the Eastside
Trunk Sewer Phase 3, Snyder Lane Widening and Community Center Parking Lot Project to Ghilotti
Construction Inc. and retained GHD Inc. as its construction manager; and
WHEREAS, the Eastside Trunk Sewer, Snyder Lane Widening and Community Center
Parking Lot Project is nearing completion and minor amendments to the Project's budget and
appropriations and the City Manager's change order authority are necessary to complete the work
and ensure that new development pays its fair share of the costs; and
WHEREAS, the construction manager is providing the City with unanticipated additional
assistance in order to complete the project which necessitates a small increase in its fee for services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park
as follows:
1. The above recitals are true and correct and material to this Resolution.
2. The budget for the Eastside Trunk Sewer, Snyder Lane Widening and Community Center
Parking Lot project is increased from $14,097,403.64 to $14,130,000.00.
3. The Finance Director is authorized and directed to make transfers and increase
appropriations in accordance with Exhibit A, attached and incorporated herein by
reference.
4. The City Manager is hereby authorized to execute change orders in an amount up to 22%
of the construction contract or $2,097,569.85.
5. The City Manager is hereby authorized to execute Amendment 1 to the Design
Professional Services Agreement with GHD Inc. for an amount not to exceed $29,307.00
in substantially similar form to Exhibit B, attached and incorporated herein by reference
and subject to minor revisions by the City Attorney or City Manager.
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2017-045
DULY AND REGULARLY ADOPTED this 25th day of April, 2017.
CITY OF ROHNERT PARK
Jake Ma kenzie, Mayor
ATTEST:
Anne M. Buergle:r, City Clerk
Attachment: Exhibits A and B
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Exhibit B to Resolution
FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT
RE: CONSTRUCTION MANAGEMENT FOR THE EASTSIDE TRUNK SEWER PHASE
III AND SNYDER LANE WIDENING PROJECT 2014-01
This First Amendment to the Agreement between the City of Rohnert Park ("City") and GHD Inc.
Inc. ("Design Professional"), for additional services ("First Amendment") is entered into as of the
25t1i day of April 2017, ("Effective Date"), by and between City and Design Professional.
RECITALS
A. City and Design Professional are parties to an agreement entitled Design Professional Services
Agreement RE: Construction Management for the Eastside Trunk Sewer Phase III and Snyder
Lane Widening Project 12014-01 dated March 10, 2015, which was authorized by City Council
Resolution 2015-044 for an amount not to exceed $959,500 ("Agreement").
B. City and Design Professional now desire to enter into this First Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. In addition to the Scope of Services required by Section 1 of the
Agreement, Design Professional shall provide additional construction management services
that are necessary as a result of unanticipated delays, change orders, and other events that
occurred during construction of the Project, as particularly described in Exhibit A, which is
attached hereto and incorporated herein.
2. Compensation. Design Professional shall perform the Scope of Services described in this First
Amendment for an amount not to exceed $29,307.00. The second sentence of Section 3(A) of
the Agreement is amended and restated in its entirety as follows: "However, in no event shall
the amount City pays Design Professional exceed Nine -Hundred Eighty -Eight Thousand Eight
Hundred and Seven Dollars ($988,807.00)."
3. Time of Performance. The Scope of Services described in this First Amendment shall be
completed by December 31, 2017, unless extended in writing by the City Engineer or his/her
designee.
4. Agreement in Effect. Unless explicitly amended by this First Amendment, all terms and
conditions of the Agreement shall remain in full force and effect.
5. Counterpart Signatures. This First Amendment may be signed in multiple counterparts which,
when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first
written above.
(signatures on next page)
Updated: 2015-08-27
Exhibit B to Resolution
CITY OF ROHNERT PARK: GHD INC:
By: / By: - --
Darrin Jenkins, City Manager (Date) Name:_ (Date)
Per Resolution 2017- adopted by the Rohnert Park City Title:
Council at its meeting of April 25, 2017.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
By:
Name: _ (Date)
Title:
Updated: 2015-08-27
Exhibit A
March 6, 2017
Mr. Artur da Rosa, PE
Deputy City Engineer
City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94928
Subject: Construction Management Services Amendment
Eastside Trunk Sewer Phase III & Snyder Lane Widening Project
City Project No. 2014-01
Dear Mr. da Rosa:
As requested, GHD is submitting this Amendment 1 to extend the Construction Management
Services for the completion of the construction of the Eastside Trunk Sewer Phase I I I & Snyder
Lane Widening Project. The Amendment is based on our conversations and meeting with the
City regarding the completion of the construction project. GHD has put forth extended efforts to
keep these costs down while still completing the construction project.
The costs are directly linked to that additional costs incurred by the construction contractor
during the construction that were unanticipated. These unanticipated costs include the delay
due to:
• PG&E delay for not relocating the electrical line at Jasmine.
• Depth of the utilities requiring a change in roadway section.
• City requested change orders.
• Un -anticipated utilities.
• And extended costs for; startup and budget management.
Scope of Work
The scope of work is finalizing the construction documentation and closing out the remaining
items on the punch list.
Compensation
GHD proposes to perform the scope of services on an hourly rate, time and materials basis in
accordance with our Standard Fees and Conditions. The proposed fee estimate for the scope of
services is $ 29,307.
The total "not -to -exceed" fee will not be exceeded without written authorization by the City. The
individual task fees may be adjusted without written authorization provided the adjustments stay
within the total "not -to -exceed" limit.
GHD Inc.
2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com
Please do not hesitate to contact us if you have any questions or need additional information.
Kind regards,
GHD Inc.
Jim Winter, PE
Civil Engineer
Attachment: GHD Rate Sheet, GHD Project Estimating Sheet
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