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2017/05/09 City Council Agenda Packet
City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 PHONE: (707) 588-2227 FAX: (707) 794-9248 WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, May 9, 2017 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City’s website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” City of Rohnert Park Joint Regular Meeting Agenda May 9, 2017 for City Council/RPFA/CDC Successor Agency Page 2 of 6 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Ahanotu __ Belforte__ Callinan __ Stafford __ Mackenzie __) 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Mayor’s Certificate of Recognition: Recognizing 2017 Citizens Academy Graduates and Laura Svindal for CPR Efforts in a Life Threatening Situation 4. SSU STUDENT REPORT By Erin Jasper, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI) 5. DEPARTMENT HEAD BRIEFING 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a “Speaker Card” to the City Clerk before announcement of that agenda item. 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, April 25, 2017 2. City Council Special Meeting, April 25, 2017 B. Acceptance of Reports for: 1. RPFA- Cash Report for Month Ending March 2017 2. Housing Successor Agency- Cash Report for Month Ending March 2017 3. Successor Agency- Cash Report for Month Ending March 2017 4. City Bills/Demands for Payment dated May 9, 2017 C. City Council Resolutions for Adoption: 1. 2017-51 Declaring Weeds to be a Nuisance and Providing for Weed Abatement Pursuant to Government Code Sections 39560 through 39588; Article 2 – Alternative Procedures for Weed and Rubbish Abatement and Setting a Public Hearing 2. 2017-52 Authorizing the City Manager to Execute the Third Amendment to the Communications Site Lease Agreement with T-Mobile West LLC for Telecommunication City of Rohnert Park Joint Regular Meeting Agenda May 9, 2017 for City Council/RPFA/CDC Successor Agency Page 3 of 6 Equipment Located at Public Safety Main Station, 500 City Center Drive, Rohnert Park 3. 2017-53 Approving the City of Rohnert Park Current Pay Rates and Ranges Revised April 25, 2017 4. 2017-54 Authorizing and Approving a First Amendment to Foxtail Golf Course Lease for Bunker Renovation D. Authorize the City Manager to Consent to an Assignment and Assumption Agreement for the Southeast Specific Plan Development Agreement Council Motion/Vote 8. Review Water Rate Study Draft Report and Provide Direction Regarding Rate Adjustment Timelines and Notices A. Staff Report B. Public Comments C. Council discussion/action 9. Discussion and Direction and Budget Approval for a Railroad Quiet Zone A. Staff Report B. Public Comments C. Resolution for Adoption: 1. 2017-55 Approving the Railroad Quiet Zone and Accessibility Project and Related Actions a. Council motion/discussion/vote 10. Consideration of Amendments to Employment Agreements Between the City of Rohnert Park and Assistant City Manager and Department Directors A. Staff Report B. Public Comments C. Resolutions for Adoption: 1. 2017-56 Approving the Third Amendment to the Employment Agreement Between the City of Rohnert Park and Don Schwartz for Assistant City Manager Services a. Council motion/discussion/vote 2. 2017-57 Approving the First Amendment to the Employment Agreement Between the City of Rohnert Park and Betsy Howze for Director of Finance Director Services a. Council motion/discussion/vote 3. 2017-58 Approving the Third Amendment to the Employment Agreement Between the City of Rohnert Park and Victoria Perrault for Director of Human Resources Services a. Council motion/discussion/vote 4. 2017-59 Approving the First Amendment to the Employment Agreement Between the City of Rohnert Park and Mary Grace Pawson for Development Services Director Services a. Council motion/discussion/vote City of Rohnert Park Joint Regular Meeting Agenda May 9, 2017 for City Council/RPFA/CDC Successor Agency Page 4 of 6 11. Consideration of Amendments to Employment Agreement Between the City of Rohnert Park and Darrin Jenkins for City Manager Services A. Staff Report B. Public Comments C. Resolution for Adoption: 1. 2017-60 Approving the Second Amendment to the Employment Agreement Between the City of Rohnert Park and Darrin Jenkins for City Manager Services a. Council motion/discussion/vote 12. Consideration of a Letter of Interest for with Sonoma County Waste Management Agency Regarding Composting Preferences A. Staff Report B. Public Comments C. Council discussion/action 13. Consideration of Sutter Health Plan Large Group Health Care Services Contract and ACN Group of California, Inc. Group Enrollment Agreement A. Staff Report B. Public Comments C. Resolution for Adoption: 1. 2017-61 Authorizing and Approving a Sutter Health Plan Large Group Health Care Services Contract and ACN Group of California, Inc. dba as OptumHealth Physical Health of California Group Enrollment Agreement a. Council motion/discussion/vote 14. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports B. Liaison Reports 1. Water Advisory Committee (WAC) (5/1) 2. Remote Access Network (RAN) Board (5/3) 3. Sonoma County Transportation Authority (SCTA) (5/8) C. Other Reports 15. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. City of Rohnert Park Joint Regular Meeting Agenda May 9, 2017 for City Council/RPFA/CDC Successor Agency Page 5 of 6 16. MATTERS FROM/FOR COUNCIL Prior to agenda publication, any Councilmember may place an item on this portion of the agenda. Upon the concurrence of two Councilmembers, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the City Council meeting, Councilmembers may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. 17. PUBLIC COMMENTS Persons wishing to address the Council on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a “Speaker Card” to the City Clerk before announcement of that agenda item. 18. CLOSED SESSION A. Recess to Closed Session in Conference Room 2A to Consider: 1. Conference with Real Property Negotiators (Government Code §54956.8) Property: Sale of City Property (APN: 045-041-018) City Negotiator: Darrin Jenkins, City Manager Negotiating Parties: Barnes Road, LLC Under Negotiation: Price and Terms of Payment 2. Conference with Real Property Negotiators (Government Code §54956.8) Property: 6400 State Farm Drive (APN: 143-051-072) City Negotiator: Darrin Jenkins, City Manager Negotiating Parties: Katherine J. Kelleher, CBRE Under Negotiation: Price and Terms of Payment B. Reconvene Joint Regular Meeting Open Session in Council Chamber C. Report On Closed Session (Government Code § 54957.1) 19. ADJOURNMENT City of Rohnert Park Joint Regular Meeting Agenda May 9, 2017 for City Council/RPFA/CDC Successor Agency Page 6 of 6 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk’s Office at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio-tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the May 9, 2017 Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on May 4, 2017, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org, Executed this 4th day of May, 2017, at Rohnert Park, California. ___________________________________________ Caitlin Saldanha, Deputy City Clerk Honoring 2017 C ITIZENS ’ A CADEMY G RADUATE - L AURA S VINDAL for Saving the Life of a Citizen As Mayor, and on behalf of the City Council of the City of Rohnert Park, I do hereby commend Laura Svindal , a recent graduate of the 2017 Citizens Academy, for cont ributing to saving the life of one of her co -workers who had a massive heart attack . Earlier that same week, Laura completed the Citizens Public Safety Academy as well as the CPR course. Thanks to the CPR skills learned and performed , Laura was able to assist in keeping her co -worker alive . I am honored to recognize Laura Svindal for her extraordinary efforts in this life -changing incident . The person whom you helped will forever be grateful to you . We deeply appreciat e your committed efforts and thank you for your valued service to the community of Rohnert Park . Signed this 9th day of May, 2017 By: _________________________________________ Jake Mackenzie , Mayor Item No. 7A1 MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, April 25, 2017 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Mackenzie called the joint regular meeting to order at 5:00 pm, the notice for which being legally noticed on April 20, 2017. Present: Jake Mackenzie, Mayor Pam Stafford, Vice Mayor Gina Belforte, Councilmember Joseph T. Callinan, Councilmember Absent: Amy O. Ahanotu, Councilmember Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney Marchetta-Kenyon, Development Services Director Pawson, Director of Public Works and Community Services McArthur, Director of Public Safety Masterson, Human Resources Director Perrault, Community Services Manager Bagley, and City Clerk Buergler. 2. PLEDGE OF ALLEGIANCE Led by Councilmember Belforte. 3. PRESENTATIONS A. Mayor’s Certificate of Recognition: Recognizing Debbie Bailey for Her Volunteer Work and Outstanding Service to Girl Scouts Mayor Mackenzie read and presented the certificate of recognition to Debbie Bailey, who expressed her love for Rohnert Park and dedication to the Girl Scouts. 4. DEPARTMENT HEAD BRIEFING City Manager Jenkins announced a Town Hall Meeting will be held on Wednesday, May 3, 2017, from 6 pm to 8 pm at the Rohnert Park Community Center. City of Rohnert Park Joint Regular Meeting Minutes April 25, 2017 for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 5 5. PUBLIC COMMENTS Eli Davidian requested amendments to the current smoking regulations to prohibit smoking in all outdoor areas in multi-family housing developments similar to the City of Cotati’s regulations. 6. CLOSED SESSION A. Mayor Mackenzie made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 5:14 p.m. in Conference Room 2A to Consider: 1. Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Darrin Jenkins, City Manager Employee Organizations: a. Service Employees' International Union (SEIU) b. Rohnert Park Employees' Association (RPEA) c. Rohnert Park Public Safety Managers' Association (RPPSMA) d. Management Unit e Confidential Unit f. Unrepresented Employees B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:00 p.m. C. Report on Closed Session (Government Code § 54957.1) Mayor Mackenzie reported: no reportable action. 7. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, April 11, 2017 B. Acceptance of Reports for: 1. Report of Vice Mayor Stafford’s Appointment of Angela Beran to the Sister Cities Relations Committee – Term Expiring December 31, 2018 2. Annual Review of the Growth Management Program 3. Receive the Annual Report on the Status of the General Plan Calendar Year 2016 4. Receive the Annual Parks and Recreation Facilities Master Plan Report, and Cultural Arts Report 5. City Councilmembers Quarterly Expense Report (January, February, March) 6. City Bills/Demands for Payment dated April 25, 2017 7. City- Cash Report for Month Ending February 2017 C. City Council Resolution for Adoption: 1. 2017-043 Approving the City of Rohnert Park Current Pay Rates & Ranges Revised March 29, 2017 2. 2017-044 Authorizing the City Manager to Execute a Site Lease Agreement with the Girls Scouts of Northern California for the Scout Hut Located at 295 Santa Alicia Drive Effective May 1, 2017 and Supersede Resolution 2011-35 3. 2017-045 Authorizing Increases to the Budget, Change Order Authority, and Appropriations and Related Actions for the Eastside Trunk Sewer Phase 3, Snyder Lane Widening And Community Center Parking Lot Project (City Project 2014-01) City of Rohnert Park Joint Regular Meeting Minutes April 25, 2017 for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 5 4. 2017-046 Approving the Tentative Agreement on a Four Year Proposal with the Rohnert Park Employees’ Association (RPEA) 5. 2017-047 Approving and Adopting a Memorandum of Agreement with the Rohnert Park Employees’ Association (RPEA) for the Period of April 30, 2017 through June 30, 2021 6. 2017-048 Approving and Adopting an Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Unrepresented Confidential Unit for the Period of April 30, 2017 through June 30, 2021 PULLED BY MACKENZIE D. Authorize the Mayor to Sign a Letter of Support for National Economic Development Week ACTION: Moved/seconded (Stafford/Belforte) to approve the Consent Calendar. Motion carried by the following unanimous 4-0-1 Vote: AYES: Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT: Ahanotu. C. City Council Resolutions for Adoption: 6. 2017-048 Approving and Adopting an Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Unrepresented Confidential Unit for the Period of April 30, 2017 through June 30, 2021 Human Resources Director Perrault presented the item. Recommended Action(s): Adopt a Resolution Approving the Outline distributed at the City Council Meeting for the City’s Confidential Unit. ACTION: Moved/seconded (Stafford/Belforte) to approve the Recommended Action approving Resolution 2017-048. Motion carried by the following unanimous 4-0-1 Vote: AYES: Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT: Ahanotu. 8. Approval of the Joint Exercise of Powers Agreement Creating the Santa Rosa Plain Groundwater Sustainability Agency and Related Actions Director of Development Services Pawson presented the item. Recommended Action(s): Adopt a Resolution Approving the Joint Exercise of Powers Agreement Creating the Santa Rosa Plain Groundwater Sustainability Agency and Appoint a Director and Alternate Director to sit on the Board of Directors of the Santa Rosa Plain Groundwater Sustainability Agency. Public Comment in Support of the Item: Joe Gaffrey. ACTION: Moved/seconded (Stafford/Callinan) to approve Resolution 2017-049 Approving the Joint Exercise of Powers Agreement Creating the Santa Rosa Plain Groundwater Sustainability Agency and Related Actions. City of Rohnert Park Joint Regular Meeting Minutes April 25, 2017 for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 5 Motion carried by the following unanimous 4-0-1 Vote: AYES: Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT: Ahanotu. ACTION: Mayor Mackenzie appointed Vice Mayor Stafford as Director and Councilmember Belforte as Alternate Director to Santa Rosa Plain Groundwater Sustainability Agency Board of Directors. Moved/seconded (Mackenzie/Belforte) to confirm the Mayor’s appointments. Motion carried by the following unanimous 4-0-1 Vote: AYES: Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT: Ahanotu. Councilmember Belforte stepped away from the dais at 6:30 p.m. 9. Approving and Adopting an Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Unrepresented Management Unit for the Period of April 30, 2017 through June 30, 2021 Human Resources Director Perrault presented the item. Recommended Action(s): Adopt a Resolution Approving the Outline distributed at the City Council Meeting for the City’s Management Unit. Public Comment: None. ACTION: Moved/seconded (Stafford/Callinan) to approve the Recommended Action approving Resolution 2017-050 Approving and Adopting an Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Unrepresented Management Unit for the Period of April 30, 2017 through June 30, 2021. Motion carried by the following unanimous 3-0-2 Vote: AYES: Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None, ABSENT: Ahanotu and Belforte. 10. COMMITTEE / LIAISON/ OTHER REPORTS A. Standing Committee Reports None. B. Liaison Reports 1. Chamber of Commerce (Board of Directors) (4/18) Vice Mayor Stafford reported the Chamber will be purchasing holiday lights which will allow Public Works Department to light all the trees up to the railroad tracks. 2. Sonoma County Waste Management Agency (SCWMA) (4/19) Vice Mayor Stafford reported all the cities agreed to renew the Joint Powers Agreement. SCWMA held a workshop regarding long-term organics and will be asking the Cities for a non-binding commitment regarding compost in the form of a letter of interest by May 17, 2017. City of Rohnert Park Joint Regular Meeting Minutes April 25, 2017 for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 5 3. Library Advisory Board (4/18) No report. 4. Mayors’ & Councilmembers’ Association of Sonoma County (4/13) Mayor Mackenzie reported the meeting was held in Healdsburg, Teresa Barrett (Petaluma) was reappointed to Local Area Formation Commission (LAFCO) and the program presentation was regarding housing. Councilmember Belforte returned at 6:40 p.m. C. Other Reports None. 11. COMMUNICATIONS Councilmember Callinan announced the Tip a Cop event will be held April 26, 2017, from 5 to 9 pm at the Rohnert Park Chili’s Grill & Bar. Councilmember Belforte announced the Rohnert Park-Cotati Rotary Salute to Community event will be held April 28, 2017, at 5:30 pm. Vice Mayor Stafford announced Tarzan ticket are available at Spreckels Performing Arts Center. Mayor Mackenzie reported on his attendance to the investiture of Sonoma State University President Sakaki. 12. MATTERS FROM/FOR COUNCIL None. 13. PUBLIC COMMENTS None. 14. ADJOURNMENT Mayor Mackenzie adjourned the joint regular meeting at 6:42 pm. _____________________________________ __________________________________ JoAnne M. Buergler, City Clerk Jake Mackenzie, Mayor City of Rohnert Park City of Rohnert Park Item No. 7A2 MINUTES OF THE JOINT SPECIAL MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, April 25, 2017 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Mackenzie called the joint special meeting to order at 10:00 am, the notice for which being legally noticed on April 20, 2016. Present: Jake Mackenzie, Mayor Pam Stafford, Vice Mayor Gina Belforte, Councilmember Joseph T. Callinan, Councilmember Absent: Amy O. Ahanotu, Councilmember Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Finance Director Howze, Human Resources Director Perrault, Development Services Director Pawson, Director of Public Safety Masterson, Director of Public Works and Community Services McArthur, City Clerk Buergler, Management Analyst E. Tacata, Senior Analyst L. Tacata, Supervising Accountant Smith, Accountant Ortega de Valencia, General Services Supervisor Kelley, Fleet Services Supervisor Avila, Utilities Services Supervisor Hendersen, Environmental Coordinator Bautista, Public Safety Commander Bates, Animal Shelter Supervisor Zeldes, and Deputy City Clerk Saldanha. 2. PUBLIC COMMENTS None. For the record, Mayor Mackenzie stated that this work session is less formal and public comments are welcomed throughout the meeting. 2. BUDGET STUDY SESSION #1 FOR REVIEW OF BUDGET FY 2017-18 A. City Council City Manager Jenkins presented the item. Staff will move forward with the City Council budget as presented. Further discussion on adjustments for Councilmember salaries will be brought back at a future meeting. City of Rohnert Park Joint Special Meeting Minutes April 25, 2017 for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 4 B. Administration 1. City Manager’s Office and City Clerk’s Office City Manager Jenkins presented the items. Staff will move forward with the City Administration’s budget as presented. C. Human Resources Human Resources Director Perrault presented the item. Staff will move forward with the Human Resources budget as presented. Councilmember Callinan stepped away from the dais at 10:37 a.m. and returned at 10:39 a.m. D. Development Services 1. Housing Development Services Director Pawson and Management Analyst Tacata presented the item. Staff will move forward with the Development Services budget as presented. Council directed staff to conduct a cost analysis of hiring an additional full-time code enforcement officer position. E. Public Works Director of Public Works and Community Services McArthur, General Services Supervisor Kelley and Utilities Services Supervisor Hendersen presented the item. Staff will move forward with the Public Works budget as presented. Council directed staff to look into hiring an additional position or converting a part-time position into a full time position for landscape maintenance. Further discussion on potential lighting projects for neighborhood upgrades will take place on May 2, 2017. Vice Mayor Stafford stepped away from the dais at 11:35 a.m. and returned at 11:41 a.m. Mayor Mackenzie stepped away from the dais at 11:45 a.m. and Vice Mayor Stafford assumed the gavel. Mayor Mackenzie returned at 11:48 a.m. and reassumed the gavel. Recessed 12:10 p.m. Reconvened 12:38 p.m. Mayor Mackenzie stepped away from the dais at 12:54 p.m. and Vice Mayor Stafford assumed the gavel. Mayor Mackenzie returned at 12:56 p.m. and reassumed the gavel. 1. Fleet Services Director of Public Works and Community Services McArthur and Fleet Services Supervisor Avila presented the item. Staff will move forward with the Fleet Services budget as presented. 2. Water Director of Public Works and Community Services McArthur and Utilities Services Supervisor Hendersen presented the item. Staff will move forward with the Water budget as presented. City of Rohnert Park Joint Special Meeting Minutes April 25, 2017 for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 4 3. Sewer Director of Public Works and Community Services McArthur and Utilities Services Supervisor Hendersen presented the item. Staff will move forward with the Sewer budget as presented. 4. Recycled Water Director of Public Works and Community Services McArthur Utilities Services Supervisor Hendersen presented the item. Staff will move forward with the Recycled Water budget as presented. F. Public Safety Director of Public Safety Masterson and Public Safety Commander Bates presented the item. Staff will move forward with the Public Safety budget as presented. Public Safety Commander Bates noted a typo on the presentation slides regarding the wording “or” between the engineer and firefighter positions for the 2018/2019 Quick Response Vehicle (QRV) operation because both positions are required. G. Animal Services Public Safety Commander Bates and Animal Shelter Supervisor Zeldes presented the item. Staff will move forward with the Animal Services budget as presented. H. City Attorney’s Office City Attorney Marchetta-Kenyon presented the item. Staff will move forward with the City Attorney’s budget as presented. Items 3.I-3.R are to be heard at the City Council Joint Special Meeting on May 2, 2017. I. General Fund Overview J. Other General Government 1. Workers’ Compensation 2. Successor Agency K. Five-Year Capital Improvement Plan L. Golf Course M. Casino Programs N. Economic Development O. Information Technology P. Finance Q. Community Services R. Performing Arts Center 4. ADJOURNMENT At 3:15 p.m. - City of Rohnert Park Joint Special Meeting Minutes April 25, 2017 for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 4 ACTION: By Consensus (none opposed, Ahanotu ABSENT), the Rohnert Park City Council agreed to adjourn and continue the City Council Joint Special Meeting to 11:00 a.m., on Tuesday, May 2, 2017. _____________________________________ __________________________________ Caitlin Saldanha, Deputy City Clerk Jake Mackenzie, Mayor City of Rohnert Park City of Rohnert Park ITEM NO. 7C1 1 Meeting Date: May 9, 2017 DRAFT Department: Public Safety, Fire Division Submitted By: Jim Thompson, Fire Marshal Prepared By: Jim Thompson, Fire Marshal Agenda Title: Declaration of Weed Abatement RECOMMENDED ACTION: Staff recommends that the City Council take the following actions: Adopt the resolution declaring weeds to be a nuisance, identifying properties and setting a public hearing. BACKGROUND: Each year the City Council adopts resolutions declaring weeds to be a nuisance and directing property owners to abate the weeds or be subject to City-initiated abatement through the use of a contractor. ANALYSIS: A citywide inspection for lots and properties for compliance of the Weed Abatement Standards has been completed. Applicable property owners will be contacted by letter, phone or e-mail to remind them about the annual process of cutting hazardous vegetation. Late spring rains could create the need for property owners to cut twice and final compliance could be delayed. This program has been successful for years and has been able to achieve 100 percent compliance. We intend to continue that successful record. As per the State Government Code and our own Municipal Code, written notices to abate will be mailed to non-compliant property owners. Also, a notice will be published twice in the Community Voice regarding the Weed Abatement Protest Hearing scheduled for May 23, 2017. Inspections for compliance of the properties noted in violation are scheduled to begin May 24, 2017, with abatements intended to begin June 26, 2017. STRATEGIC PLAN ALIGNMENT: Implementing this action will continue to develop a vibrant community. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7C1 2 OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends declaring weeds to be a nuisance by adopting the Resolution. Historically, this mitigating practice has been utilized each year with good results. 2. Alternative: Staff also considered the option of not abating unmanaged weed growth on properties within the city. This results in a blighted appearance and has been a contributing factor in significant vegetation fires during the summer and fall months. FISCAL IMPACT/FUNDING SOURCE: No significant fiscal impacts are related to this. If abatement is needed the property owner shall bear those costs. ==================================================================== Department Head Approval Date: 4/19/17 By: Brian Masterson City Manager Approval Date: 4/21/17 By: Darrin Jenkins City Attorney Approval Date: N/A Attachments (list in packet assembly order): 1) Resolution 2) Exhibit A to the Resolution: Properties list - Potential Mitigation Sites 3) Sample Letter -To property owner RESOLUTION 2017-051 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK DECLARING WEEDS TO BE A NUISANCE AND PROVIDING FOR WEED ABATEMENT PURSUANT TO GOVERNMENT CODE SECTIONS 39560 THROUGH 39588; ARTICLE 2 - ALTERNATIVE PROCEDURES FOR WEED AND RUBBISH ABATEMENT AND SETTING PUBLIC HEARING WHEREAS, there exists on numerous lots and parcels of real property within the City of Rohnert Park weeds, dry grass, stubble, brush, litter and other flammable material which creates a fire hazard; WHEREAS, for the last several decades, the City of Rohnert Park has ordered the abatement of such weeds, dry grass, stubble, brush, litter and other flammable materials; WHEREAS, the City has traditionally achieved 100 percent compliance from affected property owners; and WHEREAS, the City desires to continue with an annual weed abatement program to protect the public health, peace, and welfare. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK that the weeds, dry grass, stubble, brush, litter and other flammable material endangers the public safety by creating a fire hazard and constitutes a public nuisance and shall be abated as such. BE IT FURTHER RESOLVED that the Department of Public Safety of the City of Rohnert Park has prepared a listing of each such lot or parcel describing it by the street name and the Assessor's Parcel Number according to the official City Assessment Map, a copy of such listing is attached hereto as Exhibit “A.” BE IT FURTHER RESOLVED that notice shall be given to destroy, remove and clear dry weeds, grass, stubble, brush, litter and other flammable materials existing on said lots or parcels within the City of Rohnert Park, and a hearing on said matters is hereby set for May 23rd, 2017, at the hour of 6:00 p.m., in the City Hall Council Chamber, Rohnert Park, California. BE IT FURTHER RESOLVED that the Department of Public Safety of the City of Rohnert Park is hereby directed to give notice of such public hearing to the owners of the lots or parcels subject to this resolution in accordance with Section 39567.1 of the Government Code of the State of California. BE IT FURTHER RESOLVED that the Fire Marshal of the City of Rohnert Park is hereby designated as the person referred to in Government Code Sections 39560, et. seq. as "Superintendent" and shall have all the powers and perform all of the duties and acts as therein specified. BE IT FURTHER RESOLVED that in addition to the notice requirements set forth in Sections 39564 through and including 39567.1 of the Government Code, the City Clerk of the 2017-051 Page 2 City of Rohnert Park is hereby directed to cause to be published twice in a newspaper of general circulation, notice of (1) this resolution, (2) the direction to property owners to destroy, remove and clear dry weeds, grass, stubble, brush, litter and other flammable materials, and (3) the public hearing to hear objections from property owners regarding the destruction or removal of such weeds and other materials, the first publication of which shall be not less than ten (10) days prior to said public hearing. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of May, 2017. CITY OF ROHNERT PARK ____________________________________ Jake Mackenzie, Mayor ATTEST: _____________________________ Caitlin Saldanha, Deputy City Clerk Exhibit A: Properties List – Potential Mitigation Sites AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Ex h i b i t A t o t h e R e s o l u t i o n : We e d A b a t e m e n t 2 0 1 7 Pr o p e r t i e s L i s t - P o t e nt i a l M i t i g a t i o n S i t e s # S t r e e t N a m e S t r e e t # A P N C o m m e n t S t a t u s D o n e 1 Ad r i a n D r . 7 3 0 5 1 4 3 - 1 5 0 - 0 2 4 Bl a c k C o m p a n y T h e , C / o C h a r l e s B l a c k , 1 7 7 5 9 C a l l e D e P a l e r m o , P a c i f i c P a l i s a d e s , C A 9 0 2 7 2 2 Ad r i a n D r . 7 3 0 9 1 4 3 - 1 5 0 - 0 2 3 Bl a c k C o m p a n y T h e , C / o C h a r l e s B l a c k , 1 7 7 5 9 C a l l e D e P a l e r m o , P a c i f i c P a l i s a d e s , C A 9 0 2 7 2 3 Bu s i n e s s P a r k D r 0 0 4 5 - 0 7 5 - 0 1 4 AM S I S o n o m a I n v e s t m e n t s , P O B o x 3 2 0 0 9 9 , A l e x a n d r i a , V A 2 2 3 2 0 4 Bu s i n e s s P a r k D r 5 3 0 2 1 4 3 - 0 4 0 - 1 3 5 So n o m a M e d i a I n v e s t m e n t , L L C , C / o S t e p h e n D a n i e l s , 4 2 7 M e n d o c i n o A v , S a n t a R o s a , C A 9 5 4 0 1 - 6 3 1 3 5 Bu s i n e s s P a r k D r 0 1 4 3 - 0 4 0 - 1 3 4 Ke n B l a c k m a n k b l a c k m a n @ c a l l a t g . c o m F i e l d i s s e e d e d e v e r y y e a r . W e s t F i e l d . C B P r o p e r t i e s I n c 2 3 7 5 H a r d i e s L n , Sa n t a R o s a , C A 9 5 4 0 3 6 Bu s i n e s s P a r k D r 0 0 4 5 - 0 7 5 - 0 1 5 Sp e n s a C a l i f o r n i a I L L C , C / o D o n B e r g , 1 0 4 4 6 N 7 4 t h S t . , S t e 1 5 0 , S c o t t s d a l e , A Z 8 5 2 5 8 7 Ca l a W a y 1 2 0 9 1 5 8 - 2 7 0 - 0 6 5 St e v e n S c a r p a P a u l 4 1 5 - 3 2 0 - 2 9 2 8 8 Ca r l s o n C o u r t 6 8 9 1 4 3 - 9 3 0 - 0 5 3 Le o P e n n a c c h i o T r , 1 4 0 8 O W L P O I N T , S A N T A R O S A C A 9 5 4 0 9 6 5 5 C a r l s o n C t 9 Ca s c a d e C t . 14 3 - 0 2 1 - 0 0 3 Bu r g e , K e n n e t h M . & S h a r o n L . , P . O . B o x 4 5 5 9 , S a n t a R o s a , C A 9 5 4 0 2 . p h . 7 0 7 - 7 9 5 - 0 2 4 7 ( y e l l o w p a g e s ) . A l s o h a v e ad d r e s s o f 4 9 9 9 A c a c i a W a y , P e n n g r o v e , C A 9 4 9 5 1 10 Ca s c a d e C o u r t 1 6 0 1 4 3 - 0 2 1 - 0 0 6 He a d l e y P r o p e r t i e s L l c . 3 8 4 T E S C O N I C T , S A N T A R O S A C A 9 5 4 0 1 S t . P e t . C A 9 4 9 5 4 B u r t B a n g s u r g 4 8 1 - 1 5 8 0 11 Ci t y C e n t e r D r i v e 4 1 5 1 4 3 - 0 5 1 - 0 6 6 Bl u e A p p l e D e n t a l , L L C , 1 5 3 5 M a r i a P l . , R o h n e r t P a r k , C A 9 4 9 2 8 12 Co m m e r c e B l v d 5 9 0 0 1 4 3 - 0 2 1 - 0 6 4 Ke n E l i e 7 F o r e s t T r a i l P e t a l u m a C A 9 4 9 5 2 4 8 1 - 5 7 4 7 c e l l 13 Co m m e r c e B l v d 6 0 0 1 1 4 3 - 0 2 1 - 0 3 6 Ex p r e s s w a y S e l f S t o r a g e - A n g i e & R o n W a t k i n s ( s a m e a d d r e s s ) 5 8 8 - 8 8 7 8 14 Do w d e l l A v e . 4 6 4 9 0 4 5 - 0 7 5 - 0 0 9 Ro b e r t s H e l e n L T r E t A l , 4 6 4 9 D o w d e l l A v e . , S a n t a R o s a , C A 9 5 4 0 7 15 Ea s t C o t a t i A v e 1 4 4 5 1 4 3 - 3 4 0 - 0 6 1 St e v e n J S c a r p a 2 3 5 P o s a d a D e l S o l N o v a t o C A 9 4 9 4 9 4 1 5 3 8 2 - 0 8 0 0 P a u l 4 1 5 - 3 2 0 - 2 9 2 8 16 Go l f C o u r s e D r i v e W . 8 0 0 4 5 - 0 7 5 - 0 1 6 Ti m o p h y T e s c o n i E t A l , C / o T a w n y T e s c o n i , 3 9 1 2 W a l k e r A v e . , S a n t a R o s a , C A 9 5 4 0 7 17 Ke i s e r A v e 1 2 2 0 04 5 - 2 5 3 - 0 0 9 t h r u -0 1 2 P h y l l i s G e e , 1 1 7 0 H a r v a r d D r . , S a n t a R o s a , C A 9 5 4 0 5 L e l a n d G e e ( 7 0 7 ) - 4 8 1 - 1 5 5 3 18 Ke i s e r A v e 0 15 9 - 5 5 0 - 0 0 7 U n i v e r s i t y D i s t r i c t L L C , C / o B r o o k f i e l d B a y A r e a H o l d i n g s , 5 0 0 L a G o n d a W a y , S t e 1 0 0 , D a n v i l l e , C A 9 4 5 2 6 19 Ke i s e r A v e 0 15 9 - 5 5 0 - 0 0 8 V a s t O a k P r o p e r t i e s . P O B O X 2 2 4 0 , H e a l d s b u r g , C A 9 5 4 4 8 20 La b a t h A v e 5 8 7 0 1 4 3 - 0 4 0 - 1 2 4 Ci t y o w n e d : W i l l b e m o w e d b y P u b l i c W o r k s - O l d R P S t a t i u m A r e a 21 La g u n a D e S a n t a R o s a Fl o o d C o n t r o l C h a n n e l S a n t a R o s a W a t e r A g e n c y - J o h n N e h o u s e 5 2 1 - 1 8 4 5 22 Ma r t i n A v e 40 5 1 4 3 - 0 4 0 - 1 2 0 CO D D I N G E N T E R P R I S E S , P O B O X 3 5 5 0 , R O H N E R T P A R K C A 9 4 9 2 7 - 3 5 5 0 23 Ma r t i n A v e 6 1 1 1 4 3 - 9 3 0 - 0 6 1 WI N E B O X L L C , P O B O X 9 0 8 , G O N Z A L E Z C A 9 3 9 2 6 A. M . L . M a n a g e m e n t , P . O . B o x 2 6 6 4 , G r a n i t e B a y , C A 9 5 7 4 6 . 24 Me d i c a l C e n t e r D r i v e 1 3 8 5 1 5 9 - 4 6 0 - 0 2 7 KS L R O H N E R T P A R K I I L P , C / O K I S C O S E N I O R L I V I N G L L C , 5 7 9 0 F L E E T S T S T E 3 0 0 , C A R L S B A D C A 9 2 0 0 8 25 Me d i c a l C e n t e r D r i v e 1 3 7 1 1 5 9 - 4 6 0 - 0 0 4 PH I L O N P R O P E R T I E S , C / O F A R E L L A B R A U N & M A R T E L L L P , 2 3 5 M O N T G O M E R Y S T 1 7 T H F L , S A N FR A N C I S C O C A 9 4 1 0 4 26 Me d i c a l C e n t e r D r i v e 1 4 0 1 1 5 9 - 4 6 0 - 0 0 5 Sa n t a R o s a H e a l t h S y s t e m 1 1 6 5 M o n t g o m e r y D r . S R 5 4 6 - 3 2 1 0 27 Me d i c a l C e n t e r D r i v e 1 4 5 1 1 5 9 - 4 6 0 - 0 2 0 SA N T A R O S A H E A L T H S Y S T E M , C / O M E M H O S P / A D M I N I S T R - C O N T R O L L E R , 1 1 6 5 M O N T G O M E R Y D R , S A N T A RO S A C A 9 5 4 0 5 - 4 8 0 1 28 15 9 - 4 6 0 - 0 2 6 KS L R o h n e r t P a r k I I L P , C / o K i s c o S e n i o r L i v i n g L L C , 5 7 9 0 F l e e t S t . # 3 0 0 , C a r l s b a d , C A 9 2 0 0 8 Up d a t e d 4 / 1 8 / 2 0 1 7 Ex h i b i t A t o t h e R e s o l u t i o n : We e d A b a t e m e n t 2 0 1 7 Pr o p e r t i e s L i s t - P o t e nt i a l M i t i g a t i o n S i t e s # S t r e e t N a m e S t r e e t # A P N C o m m e n t S t a t u s D o n e 29 Pa d r e P a r k w a y 6 1 4 3 - 0 5 1 - 0 7 1 Le w i s E p s t e i n 6 1 4 V e r m o n t s S t . S a n F r a n C A 9 4 1 0 7 ( 4 1 5 ) 8 2 6 - 3 4 8 8 H 30 Pa r k C o u r t n / o 6 5 5 1 4 3 - 0 4 0 - 0 6 8 US A T r u s t C / O B u r e a u o f I n d i a n A f f a i r s . 2 8 0 0 C o t t a g e W a y S a c r a m e n t o , C A 9 5 8 2 5 31 Pe t a l u m a H i l l R d 6 6 2 6 0 4 7 - 1 3 2 - 0 3 8 Ci t y o w n e d . W i l l b e m o w e d b y P u b l i c W o r k s . 32 Pe t a l u m a H i l l R d 7 2 7 9 0 4 7 - 1 1 1 - 0 5 5 RE D W O O D E Q U I T I E S I N V E S T M E N T S L L C E T , P O B O X 2 3 5 7 , H E A L D S B U R G C A 9 5 4 4 8 33 Pe t a l u m a H i l l R d 0 1 5 9 - 5 5 0 - 0 0 9 Un i v e r s i t y D i s t r i c t L L C , C / o B r o o k f i e l d B a y A r e a H o l d i n g s , 5 0 0 L a G o n d a W a y , S t e 1 0 0 , D a n v i l l e , C A 9 4 5 2 6 34 Pr o f e s s i o n a l C e n t e r C t 3 1 0 1 4 3 - 4 9 0 - 0 2 2 Ge o r g e K o k a l i s 3 6 L i s b o n S t r e e t S a n R a f a e l , C A 9 4 9 0 1 ( 4 1 5 ) 3 8 3 - 2 4 9 1 w k ( 4 1 5 ) 2 6 0 - 4 6 5 1 c e l l 35 R. P . E x p r e s s w a y 3 8 0 1 4 3 - 3 9 1 - 0 8 7 Ph a n L o n g 2 0 3 L o m a L i n d a C t . C o t a t i , C A 9 4 9 3 1 - V a l l e y F u r n i t u r e 36 R. P . E x p r e s s w a y 5 5 2 9 0 4 7 - 1 3 1 - 0 2 4 No r t h B a y T i t l e C o m p a n y . C / O Q u a k e r H i l l D e v e l o p m e n t C o r p . P O B O X 2 2 4 0 , H e a l d s b u r g , C A 9 5 4 4 8 37 R. P . E x p r e s s w a y 6 5 3 9 0 4 7 - 1 3 1 - 0 1 9 Va s t O a k P r o p e r t i e s . C / O C r a i g H a r r i n g t o n . P O B O X 2 2 4 0 , H e a l d s b u r g , C A 9 5 4 4 8 38 R. P . E x p r e s s w a y 0 1 5 9 - 5 5 0 - 0 0 2 Va s t O a k P r o p e r t i e s . P O B O X 2 2 4 0 , H e a l d s b u r g , C A 9 5 4 4 8 39 R. P . E x p r e s s w a y 0 1 5 9 - 5 5 0 - 0 0 3 Va s t O a k P r o p e r t i e s . P O B O X 2 2 4 0 , H e a l d s b u r g , C A 9 5 4 4 8 40 R. R . T r a c k s t h r u T o w n R R X R R T r a c k s SM A R T - ( 4 1 5 ) 2 2 6 - 0 8 8 0 J o h n 5 2 1 - 0 7 1 7 41 Re d w o o d D r i v e 6 2 5 8 1 4 3 - 3 9 1 - 0 9 1 Co d d i n g E n t e r p r i s e - 7 9 5 - 3 5 5 0 ( f r o n t o f H a m p t o n ) 44 Re d w o o d D r i v e 6 6 0 3 1 4 3 - 3 9 1 - 0 8 0 Ge o r g e K o k a l i s 3 6 L i s b o n S t r e e t S a n R a f a e l , C A 9 4 9 0 1 ( 4 1 5 ) 3 8 3 - 2 4 9 1 w k ( 4 1 5 ) 2 6 0 - 4 6 5 1 c e l l 45 Sn y d e r L n . 5 0 4 0 0 4 5 - 2 5 3 - 0 0 7 Co r y C r e a t h & J e n n i f e r L i n d e n , 3 0 5 S c o t t S t . , M i l l V a l l e y , C A 9 4 9 4 1 . P h : 4 1 5 - 3 8 3 - 9 3 6 9 46 Sn y d e r L n . 5 1 0 0 0 4 5 - 2 5 3 - 0 1 8 Co t a t i R o h n e r t P a r k U n i f i e d S c h o o l D i s t . , 3 2 5 E C o t a t i A v e . , C o t a t i , C A 9 4 9 3 1 - 4 4 7 6 47 So u t h w e s t B l v d 1 1 4 3 - 1 5 0 - 0 5 6 Sw e s t B l v d @ C o m m e r c e T A R I Q M O H A M M A D , 7 7 6 3 B E R N I C E C T , R O H N E R T P A R K C A 9 4 9 2 8 48 So u t h w e s t B l v d 4 3 5 1 4 3 - 3 7 0 - 0 1 0 Ol d F i r e s t a t i o n 49 St a t e F a r m D r i v e 5 9 8 0 1 4 3 - 0 2 1 - 0 8 0 Br u c e B u c h a n a n 5 9 8 0 S t a t e F a r m D r i v e 5 8 4 - 4 6 4 3 50 St a t e F a r m D r i v e 6 0 2 0 1 4 3 - 0 2 1 - 0 7 9 PA C I F I C B E L L , C / O P R O P E R T Y T A X G R O U P , 4 3 0 B U S H S T F L 3 , S A N F R A N C I S C O C A 9 4 1 0 8 - 3 7 3 5 51 St a t e F a r m D r i v e 6 4 0 0 1 4 3 - 0 5 1 - 0 7 2 No r t h B a y C o m m u n i t y , L L C , 2 3 9 2 M o r s e A v e . , I r v i n e , C A 9 2 6 1 4 52 Va l l e y H o u s e 1 2 0 0 - 1 3 0 0 0 4 6 - 0 5 1 - 0 4 5 So n o m a M o u n t a i n V i l l a g e L L C , P O B o x 3 5 5 0 , R P C A 9 4 9 2 8 7 9 5 - 3 9 9 0 53 Wi l l i s A v e 46 5 5 0 4 5 - 0 7 5 - 0 0 8 T o m R o b e r t 4 6 4 9 D o w d e l l A v e . , S a n t a R o s a , C A 9 5 4 0 7 54 Wi l l i s A v e 46 5 7 0 4 5 - 0 7 5 - 0 0 5 Se b a s t o p o l C O - O P L L C , P O B o x 1 1 2 1 8 , S a n t a R o s a , C A 9 5 4 0 6 Br e t t M a r t i n 5 7 8 - 8 7 2 6 o r 3 2 1 - 3 7 0 7 B e n M a r t i n 4 9 4 - 3 8 4 9 55 No n e 0 1 5 9 - 5 5 0 - 0 0 5 Va s t O a k P r o p e r t i e s . P O B O X 2 2 4 0 , H e a l d s b u r g , C A 9 5 4 4 8 56 No n e 0 1 5 9 - 5 5 0 - 0 1 0 Un i v e r s i t y D i s t r i c t L L C , C / o B r o o k f i e l d B a y A r e a H o l d i n g s , 5 0 0 L a G o n d a W a y , S t e 1 0 0 , D a n v i l l e , C A 9 4 5 2 6 Up d a t e d 4 / 1 8 / 2 0 1 7 CITY OF ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY POLICE AND FIRE SERVICES Brian Masterson, Director 500 CITY CENTER DRIVE ROHNERT PARK, CALIFORNIA 94928-2118 Phone: (707) 584-2600 fax: (707) 584-2683 May 9th, 2017 Property Owner PO BOX 1234 Rohnert Park, CA 94928 RE: 1234 OAK Street, Rohnert Park, CA 94928 - APN # 123-456-789 The City receives dozens of complaints each year from concerned citizens about weeds, dry grass, and brush. To address these concerns, most cities use a very formal “Weed Abatement” process. Rohnert Park would prefer to work with you to maintain your property safely and address the concerns of your neighbors. During the month of May we toured the City of Rohnert Park to locate properties that may be cause for concern. Your property located at 1234 OAK Street has grass and brush or weeds that pose a threat to your property and that of your neighbors. We would like to work with you to alleviate this potential fire danger. Although the City does not have the resources to mow the property, we do have contacts with contractors, mowing services, and landscaping companies. To prevent your property from being subject to the weed abatement program, it is necessary for you to clear the weeds, tall grass, and debris. We are asking that you clear your property immediately of grass, brush, or weeds that may become a hazard during these summer months. A small investment now will help to alleviate serious potential for fire and property loss later. It is your responsibility to keep the property clear of weeds and grass year round – not just during summer months. If you would like specific information as to when the best time to mow is, how high you can leave the grass, or what to do later in the year, please feel free to call my office at 707 584-2641. Thank you for this opportunity to work with you. Sincerely, Jim Thompson Fire Marshal Exhibit A to the Resolution: Weed Abatement 2017 Properties List - Potential Mitigation Sites #Street Name Street #APN Comment Status Done 1 Adrian Dr. 7305 143-150-024 Black Company The, C/o Charles Black, 17759 Calle De Palermo, Pacific Palisades, CA 90272 Pass 5/4/2017 2 Adrian Dr. 7309 143-150-023 Black Company The, C/o Charles Black, 17759 Calle De Palermo, Pacific Palisades, CA 90272 Pass 5/4/2017 3 Business Park Dr 0 045-075-014 AMS I Sonoma Investments, PO Box 320099, Alexandria, VA 22320 Fail 5/4/17 4 Business Park Dr 5302 143-040-135 Sonoma Media Investment, LLC, C/o Stephen Daniels, 427 Mendocino Av, Santa Rosa, CA 95401-6313 Fail 5/4/17 5 Business Park Dr 0 143-040-134 Ken Blackman kblackman@callatg.com Field is seeded every year. West Field. C B Properties Inc 2375 Hardies Ln, Santa Rosa, CA 95403 Fail 5/4/17 6 Business Park Dr 0 045-075-015 Spensa California I LLC, C/o Don Berg, 10446 N 74th St., Ste 150, Scottsdale, AZ 85258 Fail 5/4/17 7 Cala Way 1209 158-270-065 Steven Scarpa Paul 415-320-2928 Fail 5/4/17 8 Carlson Court 689 143-930-053 Leo PennacchioTr, 1408 OWL POINT, SANTA ROSA CA 95409 655 Carlson Ct Fail 5/4/17 9 Cascade Court 160 143-021-006 Headley Properties Llc. 384 TESCONI CT, SANTA ROSA CA 95401 St. Pet. CA 94954 Burt Bangsurg 481-1580 Fail 5/4/17 10 City Center Drive 415 143-051-066 Blue Apple Dental, LLC, 1535 Maria Pl., Rohnert Park, CA 94928 Fail 5/4/17 11 Commerce Blvd 5900 143-021-064 Ken Elie 7 Forest Trail Petaluma CA 94952 481-5747 cell Fail 5/4/17 12 Commerce Blvd 6001 143-021-036 Expressway Self Storage - Angie & Ron Watkins (same address) 588-8878 Pass 5/4/2017 13 Dowdell Ave.4649 045-075-009 Roberts Helen L Tr Et Al, 4649 Dowdell Ave., Santa Rosa, CA 95407 Fail 5/4/17 14 East Cotati Ave 1445 143-340-061 Steven J Scarpa 235 Posada Del Sol Novato CA 94949 415 382-0800 Paul 415-320-2928 Fail 5/4/17 15 Golf Course Drive W.80 045-075-016 Timophy Tesconi Et Al, C/o Tawny Tesconi, 3912 Walker Ave., Santa Rosa, CA 95407 Fail 5/4/17 16 Keiser Ave 1220 045-253-009 thru -012 Phyllis Gee, 1170 Harvard Dr., Santa Rosa, CA 95405 Leland Gee (707)-481-1553 Fail 5/4/17 17 Keiser Ave 0 159-550-007 University District LLC, C/o Brookfield Bay Area Holdings, 500 La Gonda Way, Ste 100, Danville, CA 94526 Fail 5/4/17 18 Keiser Ave 0 159-550-008 Vast Oak Properties. PO BOX 2240, Healdsburg, CA 95448 Fail 5/4/17 19 Labath Ave 5870 143-040-124 City owned: Will be mowed by Public Works - Old R P Statium Area Fail 5/4/17 20 Laguna De Santa Rosa Flood Control Channel Santa Rosa Water Agency - John Nehouse 521-1845 Fail 5/4/17 21 Martin Ave 405 143-040-120 CODDING ENTERPRISES, PO BOX 3550, ROHNERT PARK CA 94927-3550 Fail 5/4/17 22 Martin Ave 611 143-930-061 WINE BOX LLC, PO BOX 908, GONZALEZ CA 93926 A.M.L. Management, P.O. Box 2664, Granite Bay, CA 95746. Fail 5/4/17 23 Medical Center Drive 1385 159-460-027 KSL ROHNERT PARK II LP, C/O KISCO SENIOR LIVING LLC, 5790 FLEET ST STE 300, CARLSBAD CA 92008 Fail 5/4/17 24 Medical Center Drive 1371 159-460-004 PHILON PROPERTIES, C/O FARELLA BRAUN & MARTEL LLP, 235 MONTGOMERY ST 17TH FL, SAN FRANCISCO CA 94104 Fail 5/4/17 25 Medical Center Drive 1401 159-460-005 Santa Rosa Health System 1165 Montgomery Dr. SR 546-3210 Fail 5/4/17 26 Medical Center Drive 1451 159-460-020 SANTA ROSA HEALTH SYSTEM, C/O MEM HOSP/ADMINISTR-CONTROLLER, 1165 MONTGOMERY DR, SANTA ROSA CA 95405-4801 Fail 5/4/17 27 None 0 159-460-026 KSL Rohnert Park II LP, C/o Kisco Senior Living LLC, 5790 Fleet St. # 300, Carlsbad, CA 92008 Fail 5/4/17 28 Padre Parkway 6 143-051-071 Lewis Epstein 614 Vermonts St. San Fran CA 94107 (415)826-3488H Fail 5/4/17 Updated 5.5.2017 Exhibit A to the Resolution: Weed Abatement 2017 Properties List - Potential Mitigation Sites #Street Name Street #APN Comment Status Done 29 Park Court n/o 655 143-040-068 USA Trust C/O Bureau of Indian Affairs. 2800 Cottage Way Sacramento, CA 95825 Fail 5/4/17 30 Petaluma Hill Rd 6626 047-132-038 City owned. Will be mowed by Public Works.Fail 5/4/17 31 Petaluma Hill Rd 7279 047-111-055 REDWOOD EQUITIES INVESTMENTS LLC ET, PO BOX 2357, HEALDSBURG CA 95448 Fail 5/4/17 32 Petaluma Hill Rd 0 159-550-009 University District LLC, C/o Brookfield Bay Area Holdings, 500 La Gonda Way, Ste 100, Danville, CA 94526 Fail 5/4/17 33 Professional Center Ct 310 143-490-022 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell Fail 5/4/17 34 R. P. Expressway 380 143-391-087 Phan Long 203 Loma Linda Ct. Cotati, CA 94931 - Valley Furniture Pass 5/4/2017 35 R. P. Expressway 0 143-391-089 Phan LLC, 380 Rohnert Park Exwy, RP CA 94928 Pass 5/4/2017 36 R. P. Expressway 0 143-391-094 Vacant City Land, Rohnert PK CY Community Devel, 6750 Commerce Blvd. RP Fail 5/4/17 37 R. P. Expressway 0 159-550-002 Vast Oak Properties. PO BOX 2240, Healdsburg, CA 95448 Construction 38 R. P. Expressway 0 159-550-003 Vast Oak Properties. PO BOX 2240, Healdsburg, CA 95448 Construction 39 R. P. Expressway 0 159-550-004 University District LLC, C/o Brookfield Bay Area Holdings, 500 La Gonda Way, Ste 100, Danville, CA 94526 Fail 5/4/17 40 R. R. Tracks thru Town RRX R R Tracks SMART -(415) 226-0880 John 521-0717 Fail 5/4/17 41 Redwood Drive 6258 143-391-091 Codding Enterprise - 795-3550 (front of Hampton)Fail 5/4/17 42 Redwood Drive 6603 143-391-080 George Kokalis 36 Lisbon Street San Rafael, CA 94901 (415) 383-2491wk (415) 260-4651 cell Fail 5/4/17 43 Snyder Ln.5040 045-253-007 Cory Creath & Jennifer Linden, 305 Scott St., Mill Valley, CA 94941. Ph: 415-383-9369 Fail 5/4/17 44 Snyder Ln.5100 045-253-018 Cotati Rohnert Park Unified School Dist., 325 E Cotati Ave., Cotati, CA 94931-4476 Fail 5/4/17 45 Southwest Blvd 1 143-150-056 Swest Blvd @ Commerce TARIQ MOHAMMAD, 7763 BERNICE CT, ROHNERT PARK CA 94928 Fail 5/4/17 46 Southwest Blvd 435 143-370-010 Old Fire station Fail 5/4/17 47 State Farm Drive 5980 143-021-080 Bruce Buchanan 5980 State Farm Drive 584-4643 Pass 5/4/2017 48 State Farm Drive 6020 143-021-079 PACIFIC BELL, C/O PROPERTY TAX GROUP, 430 BUSH ST FL 3, SAN FRANCISCO CA 94108-3735 Pass 5/4/2017 49 State Farm Drive 6400 143-051-072 North Bay Community, LLC, 2392 Morse Ave., Irvine, CA 92614 Fail 5/4/17 50 Valley House 1200-1300 046-051-045 Sonoma Mountain Village LLC, PO Box 3550, RP CA 94928 795-3990 Fail 5/4/17 51 Willis Ave 4655 045-075-008 Tom Robert 4649 Dowdell Ave., Santa Rosa, CA 95407 Fail 5/4/17 52 Willis Ave 4657 045-075-005 Sebastopol CO-OP LLC, PO Box 11218, Santa Rosa, CA 95406 Brett Martin 578-8726 or 321-3707 Ben Martin 494-3849 Fail 5/4/17 53 None 0 159-550-005 Vast Oak Properties. PO BOX 2240, Healdsburg, CA 95448 Fail 5/4/17 54 None 0 159-550-010 University District LLC, C/o Brookfield Bay Area Holdings, 500 La Gonda Way, Ste 100, Danville, CA 94526 Fail 5/4/17 55 None 0 045-041-018 City of Rohnert Park, Attn: Betsy Howze, 130 Avram Ave., RP, CA 94928/ City Owned. Will be mowed by PW Fail 5/4/17 Updated 5.5.2017 ITEM NO. 7C2 1 Meeting Date: May 9, 2017 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Eydie Tacata, Management Analyst Agenda Title: Authorize City Manager to Execute Third Amendment to Communications Site Lease Agreement with T-Mobile West LLC for Telecommunication Equipment at Public Safety Main Station (500 City Center Drive) RECOMMENDED ACTION: Approve a resolution authorizing the City Manager to execute Third Amendment to Communications Site Lease Agreement with T-Mobile West LLC for Telecommunication Equipment at Public Safety Main Station (500 City Center Drive). BACKGROUND: The City of Rohnert Park has a telecommunications site lease agreement dated April 13, 1999 (“Agreement”) with T-Mobile (formerly Pacific Bell Mobile Services) allowing the placement and modification of their mobile and wireless equipment at the Public Safety Main Station. At present, T-Mobile’s equipment at this site includes antennas, equipment cabinets and racks on the roof; wiring, fiber optic and conduit through the building; and equipment and panels in utility rooms shared with Public Safety communications equipment. Since 1999, there have been two amendments to the Agreement to allow T-Mobile to upgrade and add equipment and to expand the area needed for such equipment. These amendments also adjusted the lease terms so that the City is compensated adequately, the building assets are protected, and that T-Mobile’s investment also makes business sense over time. The First Amendment in 2009 allowed three new antennas on the roof. The Second Amendment in 2013 allowed additional racks and fiber optic cabling through the building; strengthened the Agreement’s language regarding contractor access, communications interference, repairs and equipment removal; and provided renewal options for additional 5-year terms through 2019. Each of the two Amendments provided rent increases to account for the equipment’s larger footprint and structural impacts within, on, and around the building; the equipment’s visual impact; and additional draw on electrical power. In November 2016, T-Mobile, through its contractor Zon Architects, applied for an Administrative Use Permit to upgrade antennas, install a transformer, and add ancillary equipment. (See Exhibit A to the Resolution, Third Amendment to Communications Site Lease Agreement, Exhibit C-1.) Staff reviewed the proposed work and approved the Administrative Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7C2 2 Use Permit PLAP16-0006 on December 5, 2016. With planning approval secured, Zon Architects submitted a building permit application (CB16-0092) in December 2016. The project has been reviewed by the relevant City departments, and the permit is ready for final approval and issuance. T-Mobile also desires to extend the lease renewal options for two additional five year terms, which would extend the entire lease through the year 2029 if all term renewal conditions are met. DISCUSSION: As with previous and similar expansions of equipment and desired changes to lease terms, City staff recommends an amendment to the Agreement. The attached Third Amendment updates “Exhibit C”, which depicts the area and equipment, both existing and new, that are subject to the Agreement. The Third Amendment also includes a rent increase of $600 per month for the additional square footage occupied by the new transformer in the Public Safety Building utility room, mitigation for the increased visual impacts of the larger antennas on the roof, and provision of the option for T-Mobile to renew the lease for an additional 10 years beyond the upcoming 2019 lease expiration. This rent increase would bring the monthly rent from $3,119 per month to $3,719 per month. To address the costs of the new transformer’s additional draw on electrical power, the Third Amendment includes a Utility Fee increase of $50 per month, bringing the Utility Fee from $400 to $450 per month. The proposed Third Amendment would result in a total rent and utility fee of $4,169 per month before the next annual adjustment of 4% as provided by the Agreement. This rent level is slightly above what T-Mobile pays to site their equipment at Benicia Park (rent and utility fee at $4,070 per month), and also well above the rent to site their equipment at the Public Safety Northern Station (currently $2,919 per month). STRATEGIC PLAN ALIGNMENT: This proposed Third Amendment Communications Site Lease Agreement with T-Mobile West LLC amendment aligns with Strategic Plan Goal B: Achieve and Maintain Financial Stability by ensuring that the City continues to receive sufficient compensation for the reasonable use of its properties by tenants. OPTIONS CONSIDERED: Option 1. Adopt the resolution to authorize the City Manager to execute Third Amendment to Site Lease Agreement. The Third Amendment updates the Agreement with Exhibit C specifying the equipment and site modifications that are subject to the Agreement, and also puts into effect the rent and utility fee increases. This is the recommended option. Option 2. Approve the resolution with modifications to the Third Amendment. The City may elect to allow the equipment expansion under the current lease with no change in rent or Utility Fee, or with other adjustments to be re-negotiated with T-Mobile. Regardless of the level of compensation or other similar modifications to the proposed Third Amendment, the revisions to the Exhibit C to the Agreement are needed to keep the Agreement current. ITEM NO. 7C2 3 FISCAL IMPACT/FUNDING SOURCE: This proposed Third Amendment increases T-Mobile’s rent and utilities for this site by $650 per month. This would result in an increase in revenues in Acct. #001-1900-300-3457 by $7,800. Department Head Approval Date: 04/14/2017 Finance Director Approval Date: 04/28/2017 City Attorney Approval Date: 04/11/2017 City Manager Approval Date: 04/28/2017 Attachments (list in packet assembly order): 1. Resolution Authorizing the City Manager to Execute the Third Amendment to the Communications Site Lease Agreement with T-Mobile West LLC for Telecommunication Equipment Located at Public Safety Main Station, 500 City Center Drive 2. Exhibit A to Resolution: Third Amendment to the Communications Site Lease Agreement and Revised Exhibit C-1 to the Communications Site Lease Agreement (plans dated 2/14/2017) RESOLUTION NO. 2017-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY MANAGER TO EXECUTE THE THIRD AMENDMENT TO THE COMMUNICATIONS SITE LEASE AGREEMENT WITH T-MOBILE WEST LLC FOR TELECOMMUNICATION EQUIPMENT LOCATED AT PUBLIC SAFETY MAIN STATION, 500 CITY CENTER DRIVE, ROHNERT PARK WHEREAS, on April 13, 1999 the City Council adopted Resolution No. 1999-84 authorizing execution of a Communication Site Lease agreement with Pacific Bell Mobile Services for the purpose of providing wireless telecommunication services; and WHEREAS, on March 31, 2009 the City Manager executed a First Amendment to Communications Site Lease agreement with TMO CA/NV, LLC (formerly known as Pacific Bell Wireless LLC, as successor-in-interest to Pacific Bell Mobile Services); and WHEREAS, on August 28, 2013 the City Manager executed a Second Amendment to Communications Site Lease agreement with T-Mobile West LLC (successor-in-interest to TMO CA/NV, LLC (formerly known as Pacific Bell Wireless LLC, as successor in interest to Pacific Bell Mobile Services); and WHEREAS, the City and T-Mobile West LLC desire to amend the Communication Site Lease Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve a Third Amendment to the Communications Site Lease Agreement by and between T-Mobile West, LLC, a Delaware limited liability company, and the City of Rohnert Park, a municipal corporation, which amendment is attached hereto as Exhibit A and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take all actions to effectuate this amendment for and on behalf of the City of Rohnert Park, including execution, if necessary, in substantially similar form to the amendment attached hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this 9th day of May, 2017. CITY OF ROHNERT PARK __________________________________ ATTEST: Jake Mackenzie, Mayor _____________________________ Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: _________ BELFORTE: _________CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Exhibit A to Resolution 1 Site #: BA00420A Site Name: West Mt. Taylor Market: San Francisco THIRD AMENDMENT TO COMMUNICATIONS SITE LEASE AGREEMENT THIS THIRD AMENDMENT TO COMMUNICATIONS SITE LEASE AGREEMENT (“Third Amendment”) is dated as of _________________, 2017 (the “Third Amendment Effective Date”), between The City of Rohnert Park, a Municipal Corporation, (“Landlord”) and T-Mobile West LLC, a Delaware limited liability company, successor-in-interest to TMO CA/NV, LLC, a Nevada limited liability company, formerly known as Pacific Bell Wireless LLC, as successor-in-interest to Pacific Bell Mobile Services (“Tenant”). RECITALS WHEREAS, Landlord and Tenant are parties to that certain Communications Site Lease Agreement, dated April 13, 1999, as amended by that certain First Amendment to Communications Site Lease Agreement dated March 31, 2009 and that certain Second Amendment to Communications Site Lease Agreement dated August 28, 2013 (collectively, the “Lease” or the “Agreement”); and WHEREAS, pursuant to the Lease, Landlord is leasing to Tenant certain “Premises”, consisting of a portion of the Property at 500 City Center Drive (formerly known as City Hall Drive), Rohnert Park, California; and WHEREAS, the purpose of this Third Amendment is to: (i) acknowledge Landlord’s consent to Tenant’s modification of its Facilities as depicted on the revised Exhibit C-1 attached hereto and incorporated herein; (ii) add fourth and fifth Renewal Terms; (iii) increase the Rent; (iv) grant Tenant the right to increase its use of Landlord’s electricity at the Premises and (v) further amend the Lease as set forth below. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Landlord and Tenant hereby agree to amend the Lease as follows: 1. Amendment of Revised Exhibit “C”. Revised Exhibit “C” to the Lease is hereby replaced with the “Revised Exhibit C-1” attached hereto as Exhibit “C-1” and incorporated herein by reference. All references in the Lease to the Exhibit C shall hereafter refer to and mean the Exhibit “C-1” attached hereto. The roof membrane at the Building will not be impacted or otherwise affected by the work described in Exhibit C-1. 2. The third sentence of Section 5 of the Lease entitled, “Term and Commencement Date” is hereby deleted in its entirety and replaced in full with the following: "In the event that Tenant is not in substantial default in the performance of the terms and conditions of this Lease, Tenant shall have the option to renew this Lease for up to five (5) additional and successive renewal terms of five (5) years each ("Renewal Term")." 3. Section 6. Rent. Section 6 of the Lease entitled, “Rent” is hereby amended to increase the current Rent by the amount of Six Hundred and 00/100 Dollars ($600.00) per month, for a total monthly rent of Three Thousand Seven Hundred Eighteen and 87/100 Dollars ($3,718.87), beginning on the first day of the month following the month in which the Third Amendment Effective Date occurs. All other provisions of Section 6 of the Lease shall remain in full force and effect, including without limitation the automatic annual Rent increase as defined therein. 4. Section 8. Utilities. Subsection 8(e) of the Lease is hereby amended to grant Tenant the right to use of additional Landlord electrical power at the Premises as defined in Exhibit C-1. Tenant agrees to pay Landlord an increased Utility Fee in the amount of Four Hundred Fifty and 00/100 Dollars ($450.00) as consideration for Tenant’s increased usage of electricity in the Building. Tenant will have the right to core drill new holes for conduit in the electric room as described in the attached Exhibit “C-1”. The subject Building uses post tension concrete and Tenant agrees to use great care in avoiding drilling into and/or damaging such post tension system in the Building. Tenant, at its sole cost and expense, shall repair any damage it causes to the Building during or from such activities. Cores shall be fire sealed upon the installation of new cabling. The heat load from Tenant’s new electric transformer as described on the Exhibit “C-1” shall not negatively impact the ventilation in the electric room where the equipment is located nor cause damage or interference with any of Lessor’s existing equipment located therein. If any of the aforementioned events occur, Tenant shall shut off the offending equipment as soon as possible but within twenty- tour (24) hours of Tenant’s receipt of Landlord’s request that it do so. Landlord may shut off such equipment in the case of an emergency. Tenant thereafter shall, at its sole cost and expense, build additional ventilation into the electric room or replace or remove the transformer to a type that causes no such damage if additional ventilation is not possible. Landlord and Tenant acknowledge that the electrical room is currently properly ventilated. Landlord and Tenant shall share the cost equally to improve the ventilation in this room should this become necessary from Landlord adding equipment that increases the heat load provided that in no event shall Tenant be required to contribute more than Three Thousand and 00/100 Dollars ($3,000.00) towards such costs. 5. Terms; Conflicts. The terms and conditions of the Agreement are incorporated herein by this reference, and capitalized terms used in this Third Amendment shall have the same meanings such terms are given in the Agreement. Except as specifically set forth herein, this Third Amendment shall in no way modify, alter or amend the remaining terms of the Agreement, all of which are ratified by the Parties and shall remain in full force and effect. To the extent there is any conflict between the terms and conditions of the Agreement and this Third Amendment, the terms and conditions of this Third Amendment will govern and control. 6. Approvals. Landlord represents and warrants to Tenant that the consent or approval of no third party, including, without limitation, a lender, is required with respect to the execution of this Third Amendment, or if any such third party consent or approval is required, Landlord has obtained any and all such consents or approvals. *** The remainder of this page intentionally left blank *** Exhibit A to Resolution 3 Site #: BA00420A Site Name: West Mt. Taylor Market: San Francisco 7. Authorization. The persons who have executed this Third Amendment represent and warrant that they are duly authorized to execute this Third Amendment in their individual or representative capacity as indicated. IN WITNESS WHEREOF, the parties have executed this Third Amendment effective as of the Effective Date. LANDLORD: The City of Rohnert Park By: Name: Title: Its: Date: TENANT: T-Mobile West LLC, a Delaware limited liability company By: Name: Name: Its: Date: REVISED EXHIBIT C-1 TO COMMUNICATIONS SITE LEASE AGREEMENT Depiction of Facilities See attached plans dated 02/14/2017 consisting of pages T-1, T-2, A-1, A-2, A-3, A-4, E-1, E-2 & E-3 TITLE SHEET T-1 PROJECT TEAM UNDERGROUND SERVICE ALERT OF BEFORE YOU DIG 1-800-227-2600 AT LEAST TWO DAYS NORTHERN CALIFORNIA CODE COMPLIANCE 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C GENERAL CONTRACTOR NOTESDRIVING DIRECTIONSPROJECT DESCRIPTION DO NOT SCALE DRAWING: CONTRACTOR SHALL VERIFY ALL PLANS AND EXISTING DIMENSIONS AND CONDITIONS ON THE JOB SITE AND SHALL IMMEDIATELY NOTIFY THE ARCHITECT IN WRITING OF ANY DISCREPANCIES BEFORE PROCEEDING WITH THE WORK OR BE RESPONSIBLE FOR SAME. VICINITY MAP APPROVALS LANDLORD: CONSTRUCTION MANAGER: RF ENGINEER: SITE ACQUISITION MANAGER: ZONING MANAGER: UTILITY COORDINATOR: NETWORK OPERATIONS MANAGER: PROGRAM REGIONAL MANAGER: PROJECT INFORMATION SHEET INDEX SHEET DESCRIPTION T-1 TITLE SHEET, SITE INFORMATION AND VICINITY MAP HANDICAP REQUIREMENTS: FACILITY IS UNMANNED AND NOT FOR HUMAN HABITATION. HANDICAPPED ACCESS NOT REQUIRED IN ACCORDANCE WITH CALIFORNIA ADMINISTRATIVE STATE CODE PART 2, TITLE 24, CHAPTER 11B, SECTION 1103B. ALL WORK AND MATERIALS SHALL BE PERFORMED AND INSTALLED IN ACCORDANCE WITH THE CURRENT EDITIONS OF THE FOLLOWING CODES AS ADOPTED BY THE LOCAL GOVERNING AUTHORITIES. NOTHING IN THESE PLANS IS TO BE CONSTRUCTED TO PERMIT WORK NOT CONFORMING TO THESE CODES. 1. CALIFORNIA CODE OF REGULATIONS 2. 2013 CALIFORNIA BUILDING CODE 3. 2013 CALIFORNIA MECHANICAL CODE 4. 2013 CALIFORNIA PLUMBING CODE 5. 2013 CALIFORNIA ELECTRIC CODE* 6. 2013 GREEN CODE 7. 2012 EDITION OF TITLE 24 ENERGY STANDARDS 8. ANY LOCAL BUILDING CODE AMENDMENTS TO THE ABOVE 9. CITY/COUNTY ORDINANCES 10. 2013 CALIFORNIA FIRE CODES WITH ALL LOCAL AMENDMENTS ARCHITECT/ENGINEER: SITE ACQUISITION & PLANNER ZON ARCHITECTS, INC. 660 4TH STREET #255 SAN FRANCISCO, CA 94107 CONTACT: DAVID ELIAS TEL: (415) 287-0596 EMAIL: permits@zonarchitects.com APPLICANT/LESSEE: CONSTRUCTION MANAGER: T-MOBILE WEST LLC/ METRO PCS 1855 GATEWAY BOULEVARD SUITE 900 CONCORD, CALIFORNIA 94520 CONTACT: MIKE BRENNAN TEL: (925) 300-5303 EMAIL: mike.brennan@t-mobile.com THIS IS AN UNMANNED TELECOMMUNICATIONS FACILITY FOR THE T-MOBILE NETWORK THIS PROJECT CONSISTS OF: - SWAP (2) EXISTING T-MOIBLE ANTENNA WITH (2) NEW T-MOBILE ANTENNA PER SECTOR - SWAP (1) EXISTING DUAL TWIN PCS TMA WITH (1) NEW STYLE 3C TMA'S PER SECTOR - ADD (3) NEW DIPLEXERS AND (3) RRUS AT EQUIPMENT AREA - INSTALL NEW 50KVA STEP-DOWN TRANSFORMER INSIDE (E) MSB ROOM ON 1ST FLOOR - INSTALL NEW 200AMP PANEL A-1 SITE PLAN R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 metroPCS RF D S V 7 3 / 3 1 / 2 0 1 6 CELL LOCATION T-2 GENERAL NOTES E-1 LINE DIAGRAM, PANEL SCHEDULE & GROUNDING DETAILS T-MOBILE WEST LLC/ METRO PCS 1855 GATEWAY BOULEVARD SUITE 900 CONCORD, CALIFORNIA 94520 CONTACT: MIKE KOVACH TEL: (530) 979-1117 EMAIL: Mike.Kovach@T-Mobile.com A-2 SITE ADDRESS: APN:143-051-080 LATITUDE:N 38°20'58.00" (NAD 83) LONGITUDE: JURISDICTION:CITY OF ROHNERT PARK TELEPHONE:AT&T POWER:PG&E 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 PROPERTY OWNER:CITY OF ROHNERT PARK 130 AVRAM AVE ROHNERT PARK, CA 94928 BA00420A 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 SF420 WEST MT. TAYLOR W 122°42'11.78" (NAD 83) A-3 ENLARGED EQUIPMENT & ANTENNA PLANS A-4 FROM: 1855 GATEWAY BLVD, CONCORD, CA 94520 1. GET ON I-680 N FROM WILLOW PASS RD 1.3 MI 2. CONTINUE ON I-680 N. TAKE I-780 W AND CA-37 W TO LAKEVILLE HWY IN SONOMA COUNTY 32.9 MI 3. GET ON US-101 N IN PETALUMA 11.4 MI 4. FOLLOW US-101 N TO ROHNERT PARK EXPY IN ROHNERT PARK. TAKE EXIT 483 FROM US-101 N 10.0 MI 5. CONTINUE ON ROHNERT PARK EXPY. DRIVE TO CITY CENTER DR 0.5 MI DESTINATION WILL BE ON THE RIGHT ARRIVE AT: 500 CITY CENTER DR TOTAL EST TIME: 1 HR 1 MIN TOTAL EST DISTANCE: 56.1 MILES DETAILS ZON ARCHITECTS, INC. 660 4TH STREET #255 SAN FRANCISCO, CA 94107 CONTACT: GREG GUERRAZZI TEL: (707) 732-6396 EMAIL: gregguerrazzi@vom.com E-2 ELECTRICAL LOAD STUDY ELEVATIONS E-3 ELECTRICAL ROOM IN BASEMENT & DETAILS LOT AREA:3.51 ACRES BUILDING AREA:30,416 SQ. FT. STORIES:3-STORY CONSTRUCTION TYPE:TYPE IIB BUILDING OCCUPANCY:GROUP B FIRE SPRINGKLERS:BUILDING IS FULLY SPRINGKLERED BUILDING HEIGHT:57'-10"± *NOTE: 2013 CEC AS AMENDED BY THE STATE OF CALIFORNIA, AND CITY OF ROHNERT PARK ARE APPLICABLE TO THIS PROJECT. EXHIBIT C-1 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C GENERAL NOTES T-2 1- NOT USED 2- THE APPLICANT, ARCHITECT/ENGINEER, AND REPRESENTATIVES OF THE OWNER,MUST BE NOTIFIED AT LEAST TWO FULL DAYS PRIOR TO COMMENCEMENT OF CONSTRUCTION. 3- DO NOT EXCAVATE OR DISTURB BEYOND THE PROPERTY LINES OR LEASE LINES, UNLESS OTHERWISE NOTED. 4- DO NOT SCALE BUILDING DIMENSIONS FROM DRAWINGS . 5- ANY DRAIN AND/OR FIELD TILE ENCOUNTERED DURING CONSTRUCTION SHALL BE RETURNED TO ITS ORIGINAL CONDITION PRIOR TO COMPLETION OF WORK .SIZE, LOCATION AND TYPE OF ANY UNDERGROUND UTILITIES OR IMPROVEMENTS SHALL BE ACCURATELY NOTED AND PLACED ON AS-CONSTRUCTED DRAWINGS BY GENERAL CONTRACTOR AND ISSUED TO ARCHITECT AT COMPLETION OF PROJECT. 6- ALL EXISTING UTILITIES, FACILITIES, CONDITIONS AND THEIR DIMENSIONS SHOWN ON PLANS HAVE BEEN PLOTTED FROM AVAILABLE RECORDS. THE ARCHITECT/ENGINEER AND OWNER ASSUME NO RESPONSIBILITY WHATSOEVER AS TO THE SUFFICIENCY OR ACCURACY OF THE INFORMATION SHOWN ON THE PLANS OR THE MANNER OF THEIR REMOVAL OR ADJUSTMENT. CONTRACTOR SHALL BE RESPONSIBLE FOR DETERMINING EXACT LOCATION OF ALL EXISTING UTILITIES AND FACILITIES PRIOR TO START OF CONSTRUCTION. CONTRACTOR SHALL ALSO OBTAIN FROM EACH UTILITY COMPANY DETAILED INFORMATION RELATIVE TO WORKING SCHEDULES AND METHODS OF REMOVING OR ADJUSTING EXISTING UTILITIES. 7- CONTRACTOR SHALL VERIFY ALL EXISTING UTILITIES BOTH HORIZONTALLY AND VERTICALLY PRIOR TO START OF CONSTRUCTION. ANY DISCREPANCIES OR DOUBTS AS TO THE INTERPRETATION OF PLANS SHOULD BE IMMEDIATELY REPORTED TO THE ARCHITECT/ENGINEER FOR RESOLUTION AND INSTRUCTION,AND NO FURTHER WORK SHALL BE PERFORMED UNTIL THE DISCREPANCY IS CHECKED AND CORRECTED BY THE ARCHITECT/ENGINEER. FAILURE TO SECURE SUCH INSTRUCTION MEANS CONTRACTOR WILL HAVE WORKED AT HIS/HER OWN RISK AND EXPENSE. CONTRACT SHALL CALL LOCAL DIGGER HOT LINE FOR UTILITY LOCATIONS 48 HOURS PRIOR TO START OF CONSTRUCTION. 8- ALL NEW AND EXISTING UTILITY STRUCTURES ON SITE AND IN AREAS TO BE DISTURBED BY CONSTRUCTION SHALL BE ADJUSTED TO FINISH ELEVATIONS PRIOR TO FINAL INSPECTION OF WORK. 9- THE BUILDING DEPARTMENT ISSUING THE BUILDING PERMIT SHALL BE NOTIFIED AT LEAST TWO WORKING DAYS PRIOR TO THE COMMENCEMENT OF WORK OR AS STIPULATED BY THE CODE ENFORCEMENT OFFICIAL HAVING JURISDICTION. 10- GRADING OF THE SITE WORK AREA IS TO BE SMOOTH AND CONTINUOUS IN SLOPE AND IS TO FEATHER INTO EXISTING GRADES AT THE GRADING LIMITS. 11- ALL TEMPORARY EXCAVATIONS FOR THE INSTALLATION OF FOUNDATIONS, UTILITIES, ETC., SHALL BE PROPERLY LAID BACK OR BRACED IN ACCORDANCE WITH CORRECT OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION(OSHA) REQUIREMENTS. 12- STRUCTURAL FILLS SUPPORTING PAVEMENTS SHALL BE COMPACTED TO 100% OF MAXIMUM STANDARD PROCTOR DRY DENSITY. 13- NEW GRADES NOT IN BUILDING AND DRIVEWAY IMPROVEMENT AREA TO BE ACHIEVED BY FILLING WITH APPROVED CLEAN FILL AND COMPACTED TO 95% OF STANDARD PROCTOR DENSITY. 14- ALL FILL SHALL BE PLACED IN UNIFORM LIFTS. THE LIFT'S THICKNESS SHOULD NOT EXCEED THAT WHICH CAN BE PROPERLY COMPACTED THROUGHOUT ITS ENTIRE DEPTH WITH THE EQUIPMENT AVAILABLE. 15- ANY FILLS PLACED ON EXISTING SLOPES THAT ARE STEEPER THAN 10 HORIZONTAL TO I VERTICAL SHALL BE PROPERLY BENCHED INTO THE EXISTING SLOPE AS DIRECTED BY A GEOTECHNICAL ENGINEER. 16- THE GRADES WITHIN THE FENCED-IN AREA TO BE ACHIEVED BY COMPACTING CLEAN FILL TO A DENSITY OF 90% OF STANDARD PROCTOR COVERING THE AREA WITH 6 MIL. VISQUENE (L' OVERLAP AT SEAMS) FOR WEED SUPPRESSION, THEN ACHIEVING FINISH GRADE BY ADDING 6" OF 3/4" CRUSHED STONE - NO FINES. 17- CONTRACTOR SHALL CLEAN ENTIRE SITE AFTER CONSTRUCTION SUCH THAT NO PAPERS, TRASH, WEEDS, BRUSH OR ANY OTHER DEPOSITS WILL REMAIN. ALL MATERIALS COLLECTED DURING CLEANING OPERATIONS SHALL BE DISPOSED OF OFF-SITE BY THE GENERAL CONTRACTOR. 18- ALL TREES AND SHRUBS WHICH ARE NOT IN DIRECT CONFLICT WITH THE IMPROVEMENTS SHALL BE PROTECTED BY THE GENERAL CONTRACTOR. 19- DRIVE WAY CONSTRUCTION, GRADING AND DRAINAGE WORK SHALL CONFORM TO CALIFORNIA STATE OF TRANSPORATION "STANDARD SPECIFICATION FOR THE ROAD AND BRIDGE CONSTRUCTION ", LATEST EDITIONS, AND ALL APPLICABLE PROVISIONS OR LOCAL COUNTY ORDINANCES. 20- ALL SITE WORK SHALL BE CAREFULLY COORDINATED BY GENERAL CONTRACTOR WITH LOCAL UTILITY COMPANY, TELEPHONE COMPANY, AND ANY OTHER UTILITY COMPANIES HAVING JURISDICTION OVER THIS LOCATION. 21- CONTRACTOR TO VERIFY ALL FIELD EXISTING CONDITIONS PRIOR TO COMMENCEMENT OF PROJECT. DRAWINGS ARE BASED ON INFORMATION PROVIDED BY T-MOBILE WEST, LLC AND IT'S REPRESENTATIVES. 1- THE LATEST EDITION OF THE AMERICAN INSTITUTE OF ARCHITECTS DOCUMENT A20I, "GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION," ARE INCLUDED IN THESE SPECIFICATIONS AS IF COMPLETELY REPRODUCED HEREIN . 2- THIS FACILITY IS AN UNOCCUPIED TELECOMMUNICATIONS SITE AND IS EXEMPT FROM DISABLED ACCESS REQUIREMENTS. 3- THE DRAWINGS SHALL NOT BE SCALED. FIGURED DIMENSIONS HAVE PRECEDENCE OVER THE DRAWING SCALE, DETAIL DRAWINGS HAVE PRECEDENCE OVER SMALL SCALE DRAWINGS. THE CONTRACTOR SHALL CHECK THE ACCURACY OF ALL DIMENSIONS IN THE FIELD. UNLESS SPECIFICALLY NOTED DO NOT FABRICATE ANY MATERIALS OR BEGIN ANY MATERIALS OR BEGIN ANY CONSTRUCTION UNTIL THE ACCURACY OF THE DRAWING DIMENSIONS HAVE BEEN VERIFIED AGAINST ACTUAL FIELD DIMENSIONS . 4- ALL SYMBOLS AND ABBREVIATIONS USED ON THE DRAWINGS ARE CONSIDERED CONSTRUCTION STANDARDS. IF THE CONTRACTOR HAS QUESTIONS REGARDING THEIR EXACT MEANING, THE PROJECT MANAGER AND THE ARCHITECT SHALL BE NOTIFIED FOR CLARIFICATION PRIOR TO PROCEEDING WITH THE WORK . 5- THE DETAILS ARE INTENDED TO SHOW THE END RESULT OF THE DESIGN . MINOR MODIFICATIONS MAY BE REQUIRED TO SUIT JOB DIMENSIONS OR CONDITIONS . SUCH MODIFICATIONS SHALL BE INCLUDED AS PART OF THE WORK . 6- REPRESENTATIONS OF THE TRUE NORTH , OTHER THAN FOUND ON THE PLOT OF THE SURVEY DRAWING ,SHALL NOT BE USED TO IDENTIFY OR ESTABLISH THE BEARING OF TRUE NORTH . THE CONTRACTOR SHALL RELY SOLELY ON THE PLOT OF THE SURVEY DRAWING AND ANY SURVEYOR MARKINGS AT THE SITE FOR THE ESTABLISHMENT OF TRUE NORTH . IF ANY DISCREPANCY IS FOUND BETWEEN THE VARIOUS ELEMENTS OF THE WORKING DRAWINGS AND THE TRUE NORTH ORIENTATION AS DEPICTED ON THE CIVIL SURVEY , THE CONTRACTOR SHALL NOTIFY THE ARCHITECT/ENGINEER PRIOR TO PROCEEDING WITH THE WORK . THE CONTRACTOR SHALL ASSUME SOLE LIABILITY FOR ANY FAILURE TO NOTIFY THE ARCHITECT / ENGINEER. 7- THESE CONSTRUCTION DRAWINGS DESCRIBE THE WORK TO BE AND THE MATERIALS TO BE FURNISHED FOR CONSTRUCTION . 8- THE INTENTION OF THE DOCUMENT IS TO INCLUDE ALL LABOR AND MATERIALS REASONABLY NECESSARY FOR THE PROPER EXECUTION AND COMPLETION OF THE WORK AS STIPULATED IN THE CONTRACT . 9- THE PURPOSE OF THE SPECIFICATIONS IS TO INTERPRET THE INTENT OF THE DRAWINGSAND TO DESIGNATE THE METHOD OF THE PROCEDURE , TYPE AND QUALITY OF MATERIALS REQUIRED TO COMPLETE THE WORK . 10- MINOR DEVIATIONS FROM THE DESIGN LAYOUT ARE ANTICIPATED AND SHALL BE CONSIDERED AS PART OF THE WORK . NO CHANGES THAT ALTER THE CHARACTER OF THE WORK WILL BE MADE OR PERMITTED BY THE OWNER WITHOUT ISSUING A CHANGE ORDER . 11- GENERAL ARCHITECTURAL, STRUCTURAL, AND ELECTRICAL DRAWINGS ARE INTERRELATED. IN PERFORMANCE OF THE WORK, THE CONTRACTOR MUST REFER TO ALL DRAWINGS. ALL COORDINATION SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR. 1- PRIOR TO THE SUBMISSION OF BIDS , THE PARTICIPATING CONTRACTORS SHALL VISIT THE JOB SITE AND FAMILIARIZE THEMSELVES WITH ALL CONDITIONS AFFECTING THE PROPOSED PROJECT, WITH THE CONSTRUCTION AND CONTRACT DOCUMENTS , FIELD CONDITIONS, AND CONFIRM THAT THE PROJECT CAN BE ACCOMPLISHED AS SHOWN , PRIOR TO SUBMISSION OF BIDS AND CONSTRUCTION . SHOULD ANY ERRORS , OMISSIONS , OR DISCREPANCIES BE FOUND , THE GENERAL CONTRACTOR SHALL IMMEDIATELY NOTIFY THE PROJECT MANAGER AND THE ARCHITECT/ ENGINEER , IN WRITING . IN THE EVENT OF DISCREPANCIES , THE CONTRACTOR SHALL INCLUDE THE MORE COSTLY OR EXTENSIVE WORK IN THE BID , UNLESS SPECIFICALLY DIRECTED OTHERWISE . IF A DISCREPANCY EXISTS AND THE PROJECT MANAGER AND ARCHITECT / ENGINEER ARE NOT NOTIFIED , THE GENERAL CONTRACTOR SHALL BE HELD RESPONSIBLE FOR ALL COSTS INCURRED TO REPAIR OR CORRECT ALL PROBLEMS THAT RESULT. 2- EXISTING ELEVATIONS AND LOCATIONS TO BE JOINED SHALL BE VERIFIED BY THE CONTRACTOR BEFORE CONSTRUCTION . IF THEY DIFFER FROM THOSE SHOWN ON THE PLANS, THE CONTRACTOR SHALL NOTIFY THE PROJECT MANAGER AND THE ARCHITECT / ENGINEER , SO THAT MODIFICATIONS CAN BE MADE BEFORE PROCEEDING WITH THE WORK . 3- THE CONTRACTOR SHALL NOTIFY THE PROJECT MANAGER AND THE ARCHITECT / ENGINEER IF ANY OF THE DETAILS ARE CONSIDERED IMPRACTICAL, UNSUITABLE, UNSAFE, NOT WATERPROOFED, OR NOT WITHIN CUSTOMARY TRADE PRACTICE . IF WORK IS PERFORMED , IT WILL BE ASSUMED THAT THAT THERE IS NO OBJECTION TO ANY DETAIL . THE DETAILS ARE INTENDED TO SHOW THE END RESULT OF THE DESIGN. MINOR MODIFICATIONS MAY BE REQUIRED TO SUIT JOB CONDITIONS AND SHALL BE INCLUDED AS PART OF THE WORK . 4- THE CONTRACTOR SHALL OBTAIN , IN WRITING AUTHORIZATION TO PROCEED BEFORE STARTING WORK ON ANY ITEM NOT CLEARLY DEFINED OR IDENTIFIED BY THE CONTRACT DOCUMENTS . 5- ALL WORK PERFORMED AND MATERIALS INSTALLED SHALL BE IN STRICT ACCORDANCE WITH ALL APPLICABLE CODES , REGULATIONS , AND ORDINANCES . CONTRACTOR SHALL GIVE ALL NOTICES AND COMPLY WITH ALL LAWS, ORDINANCES, RULES, REGULATIONS,AND LAWFUL ORDERS OF ANY PUBLIC AUTHORITY REGARDING THE PERFORMANCE OF THE WORK. MECHANICAL AND ELECTRICAL SYSTEMS SHALL BE INSTALLED IN ACCORDANCE WITH ALL APPLICABLE MUNICIPAL AND UTILITY COMPANY SPECIFICATIONS AND LOCAL AND STATE JURISDICTIONAL CODES, ORDINANCES AND APPLICABLE REGULATIONS. 8. THE WORKMANSHIP THROUGHOUT SHALL BE OF THE BEST QUALITY OF THE TRADE INVOLVED AND SHALL MEET OR EXCEED THE FOLLOWING MINIMUM REFERENCE STANDARDS FOR QUALITY AND PROFESSIONAL CONSTRUCTION PRACTICE: NRCA NATIONAL ROOFING CONTRACTORS ASSOCIATION O'HARE INTERNATIONAL CENTER 10255 WEST HIGGINS ROAD, SUITE 600 ROSEMONT, IL 60018 SMACNA SHEET METAL AND AIR CONDITIONING CONTRACTORS NATIONAL ASSOCIATION 4201 LAFAYETTE CENTER DRIVE CHATTILY, VA 22021-1209 ITLP INTERNATIONAL INSTITUTE FOR LATH AND PLASTER 820 TRANSFER ROAD ST.PAUL, MN 55114-1406 AMA ADHESIVE MANUFACTURERS ASSOCIATION 401 NORTH MICHIGAN AVENUE, SUITE 2400 CHICAGO, IL 60611 9- THE CONTRACTOR SHALL INSTALL ALL EQUIPMENT AND MATERIALS IN ACCORDANCE WITH MANUFACTURERS RECOMMENDATION , UNLESS SPECIFICALLY INDICATED OTHERWISE OR WHERE LOCAL CODES OR REGULATIONS TAKE PRECEDENCE . 10- ALL SITE WORK SHALL BE CAREFULLY COORDINATED BY THE GENERAL CONTRACTOR WITH LOCAL ELECTRICAL COMPANY , TELEPHONE COMPANY AND ANY OTHER UTILITY COMPANIES HAVING JURISDICTION OVER THIS LOCATION . 11- THE CONTRACTOR SHALL OBTAIN AND PAY FOR PERMITS , LICENSES AND INSPECTIONS NECESSARY FOR PERFORMANCE OF THE WORK AND INCLUDE THOSE IN THE COST OF THE WORK . 12- THE CONTRACTOR SHALL SUPERVISE AND DIRECT ALL WORK USING HIS BEST SKILL AND ATTENTION , HE SHALL SOLELY BE RESPONSIBLE FOR ALL CONSTRUCTION MEANS METHODS , TECHNIQUES , PROCEDURES AND SEQUENCES , AND FOR COORDINATING ALL PORTIONS OF THE WORK UNDER THE CONTRACT 13- THE CONTRACTOR SHALL PROTECT THE PROPERTY OWNERS , PROTECT MANAGER AND THE CARRIERS PROPERTY FROM DAMAGE WHICH MAY OCCUR DURING CONSTRUCTION ANY DAMAGE TO NEW AND EXISTING CONSTRUCTION , STRUCTURE LANDSCAPING , CURBS , STAIRS, EQUIPMENT , ETC , SHALL BE IMMEDIATELY REPAIRED OR REPLACED TO THE SATISFACTION OF THE PROJECT MANAGER , THE PROPERTY OWNER, OR THE OWNERS REP. AT THE EXPENSE OF THE CONTRACTOR . 14- THE CONTRACTOR SHALL BE RESPONSIBLE FOR AND SHALL REPLACE OR REMEDY , ANY FAULTY IMPROPER, OR INFERIOR MATERIALS OR WORKMANSHIP , OR ANY DAMAGE WHICH SHALL APPEAR WITHIN ONE YEAR AFTER THE COMPLETION AND ACCEPTANCE OF THE WORK BY T-MOBILE OR ITS REPRESENTATIVES, UNDER THIS CONTRACT. 15- THE CONTRACTOR SHALL VERIFY, COORDINATE, AND PROVIDE ALL NECESSARY BLOCKING, BACKING, FRAMING, HANGERS OR OTHER SUPPORTS FOR ALL ITEMS REQUIRING THE SAME . 16- PENETRATIONS OF ROOF MEMBRANES SHALL BE PATCHED/ FLASHED AND MADE WATERTIGHT USING MATERIALS IN ACCORDANCE WITH NRCA ROOFING STANDARD AND DETAILS. THE CONTRACTOR SHALL OBTAIN DETAILING CLARIFICATION FOR SITE- SPECIFIC CONDITIONS FROM THE ARCHITECT/ENGINEER, IF NECESSARY, BEFORE PROCEEDING . 17- THE CONTRACTOR SHALL CONTACT U.S.A UNDERGROUND BEFORE PROCEEDING WITH ANY EXCAVATION, SITE WORK, OR CONSTRUCTION. 18- DO NOT EXCAVATE OR DISTURB BEYOND THE PROPERTY LINES OR LEASE LINES, UNLESS OTHERWISE NOTED. 19- ALL TEMPORARY EXCAVATIONS FOR THE INSTALLATION OF FOUNDATIONS, UTILITIES, ETC.. SHALL BE PROPERLY LAID BACK OR BRACED IN ACCORDANCE WITHCORRECT OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) REQUIREMENTS. 20- IT SHALL BE THE RESPONSIBILITY OF THE GENERAL CONTRACTOR TO LOCATE ALL EXISTING UTILITIES, WHETHER SHOWN HEREIN OR NOT, AND TO PROTECT THEM FROM DAMAGE. THE CONTRACTOR SHALL BEAR ALL EXPENSES FOR REPAIR OR REPLACEMENT OF UTILITIES OR OTHER PROPERTY DAMAGED IN CONJUNCTION WITH THE EXECUTION OF WORK. 21- THE CONTRACTOR SHALL PROVIDE TEMPORARY WATER, POWER AND TOILET FACILITIES AS REQUIRED BY THE PROPERTY OWNER, THE PROJECT MANAGER, AND THE CITY OR GOVERNING AGENCY. 22 - THE CONTRACTOR SHALL REMOVE ALL RUBBISH AND WASTE MATERIAL ON A DAILY BASIS AND SHALL EXERCISE STRICT CONTROL OVER JOB CLEANING THROUGHOUT CONSTRUCTION, INCLUDING FINAL CLEANUP UPON COMPLETION OF WORK. ALL AREAS ARE TO BE LEFT IN A BROOM CLEAN CONDITION AT THE END OF EACH DAY. 23- ALL MATERIALS MUST BE STORED IN A LEVEL AND DRY FASHION, AND IN A MANNER THAT DOES NOT UNNECCESSARILY OBSTRUCT THE FLOW OF OTHER WORK. IN ADDITION, STORAGE METHOD MUST MEET ALL RECOMMENDATIONS OF THE ASSOCIATED MANUFACTURER. 24- THE GENERAL CONTRACTOR MUST PERFORM WORK DURING PROPERTY OWNER'S PREFERRED HOURS TO AVOID DISRUPTION OF NORMAL ACTIVITY. 25- THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE COMPLETE SECURITY OF THE PROJECT SITE WHILE THE JOB IS IN PROGRESS AND UNTIL THE JOB IS COMPLETED AND ACCEPTED BY THE PROJECT MANAGER. 26- THE LATEST EDITION OF ALL PERMITTED AND APPROVED PLANS PERTAINING TO THIS PROJECT SHALL BE KEPT IN A PLAN BOX AND SHALL NOT BE USED BY THE WORKERS. ALL CONSTRUCTION SETS SHALL REFLECT THE SAME INFORMATION. THE CONTRACTOR MUST ALSO MAINTAIN IN GOOD CONDITION, ONE COMPLETE SET OF PLANS WITH ALL REVISIONS, ADDENDA AND CHANGE ORDERS ON THE PREMISES AT ALL TIMES. THESE ARE TO BE UNDER THE CARE OF THE JOB SUPERINTENDENT. 27- THE CONTRACTOR SHALL PROVIDE A CLOSE-OUT PACKAGE TO THE PROJECT MANAGER, WHICH WILL INCLUDE: A. BUILDING PERMITS/ELECTRICAL PERMITS B. FINAL INSPECTION CARD C. STAMPED BUILDING PERMIT PLANS D. GROUNDING TEST E. SWEEP TEST F. CONCRETE TEST G. SPECIAL INSPECTION REPORTS H. WARRANTIES, MANUAL, EQUIPMENT SPECIFICATIONS I. SUBCONTRACTOR CONTACT LIST J. REDLINED AS-BUILTS K. CONSTRUCTION PROCESS PHOTOS L. SITE COMPLETION PHOTOS M. A WRITTEN REPORT ON ANTENNA SERIAL NUMBER FOR EACH SECTOR N. MANUFACTURER'S PERFORMANCE REPORT FOR EACH ANTENNA ENGINEERING REQUIREMENTS 1. ALL EXPOSED METAL SHALL BE HOT-DIPPED GALVANIZED. 2 . SEAL ALL PENETRATIONS THROUGH FIRE-RATED AREAS WITH U.L LISTED OR FIRE MARSHALL APPROVED MATERIALS IF AND WHERE APPLICABLE TO THIS FACILITY AND PROJECT SITE. 3 . ALL NEW OPENINGS IN THE EXTERIOR ENVELOPE OF CONDITIONED SPACES SUCH AS, AT WALL AND ROOF PENETRATIONS, SHALL BE CAULKED OR SEALED TO LIMIT INFILTRATION OF AIR AND MOISTURE. 4. THE ELECTRICAL POWER SYSTEM SHALL BE GROUNDED PER NEC ARTICLES 250 AND 810. 5. THE CONTRACTOR SHALL SUBMIT SHOP DRAWINGS AS REQUIRED AND LISTED IN THESE DRAWINGS TO THE PROJECT MANAGER FOR APPROVAL. ALL SHOP DRAWINGS SHALL BE REVIEWED, CHECKED AND CORRECTED BY THE CONTRACTOR PRIOR TO SUBMITTAL TO THE PROJECT MANAGER. 6. THE CONTRACTOR SHALL SUBMIT THREE COPIES OF EACH REQUEST FOR SUBSTITUTIONS. IN EACH REQUEST, IDENTIFY THE PRODUCT, FABRICATION OR INSTALLATION METHOD TO BE REPLACED BY THE SUBSTITUTION. INCLUDE RELATED SPECIFICATION SECTION AND DRAWING NUMBERS AND COMPLETE DOCUMENTATION SHOWING COMPLIANCE WITH THE REQUIREMENTS FOR SUBSTITUTIONS. 7. THE CONTRACTOR SHALL SUBMIT ALL NECESSARY PRODUCT DATA AND CUT SHEETS WHICH PROPERLY INDICATE AND DESCRIBE THE ITEMS, PRODUCTS AND MATERIALS BEING INSTALLED. THE CONTRACTOR SHALL, IF DEEMED NECESSARY BY THE PROJECT MANAGER, SUBMIT ACTUAL SAMPLES TO ZON ARCHITECTS, INC. FOR APPROVAL, IN LIEU OF CUT SHEETS. 8. CHANGE ORDERS MAY BE INITIATED BY THE PROJECT MANAGER AND/OR THE CONTRACTOR INVOLVED. THE CONTRACTOR, UPON VERBAL REQUEST FROM THE PROJECT MANAGER, SHALL PREPARE A WRITTEN PROPOSAL DESCRIBING THE CHANGE IN WORK OR MATERIALS AND ANY CHANGES IN THE CONTRACT AMOUNT AND PRESENT IT TO THE PROJECT MANAGER WITHIN SEVENTY-TWO HOURS FOR APPROVAL. SUBMIT REQUESTS FOR SUBSTITUTIONS IN THE FORM AND IN ACCORDANCE WITH PROCEDURES REQUIRED FOR CHANGE ORDER PROPOSALS. ANY CHANGES IN THE SCOPE OF WORK OR MATERIALS WHICH ARE PERFORMED BY THE CONTRACTOR WITHOUT A WRITTEN CHANGE ORDER PROPOSALS. ANY CONTRACTOR WITHOUT A WRITTEN CHANGE ORDER AS DESCRIBED AND APPROVED BY THE PROJECT MANAGER SHALL PLACE FULL RESPONSIBILITY OF THESE ACTIONS ON THE CONTRACTOR. 1.PROVIDE A PORTABLE FIRE EXTINGUISHER WITH A RATING OF NOT LESS THAN 2-A OR AIOBC WITHIN 75 FEET TRAVEL DISTANCE TO ALL PORTIONS OF THE PROJECT CONSTRUCTION AREA. 2.THE CONTRACTOR SHALL, AT THEIR OWN EXPENSE, CARRY AND MAINTAIN FOR THE DURATION OF THE PROJECT, ALL INSURANCE AS REQUIRED AND LISTED. THE CONTRACTOR SHALL NOT COMMENCE WITH THEIR WORK UNTIL THEY HAVE PRESENTED AN ORIGINAL CERTIFICATE OF INSURANCE, STATING ALL COVERAGE TO THE CELLULAR CARRIER. THE CELLULAR CARRIER SHALL BE NAMED AS AN ADDITIONAL COMPANY INSURED ON ALL POLICIES. 3.THE CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFICATION OF ALL MEASUREMENTS AT THE SITE BEFORE ORDERING ANY MATERIALS OR DOING ANY WORK. NO EXTRA CHARGE OR COMPENSATION SHALL BE ALLOWED DUE TO DIFFERENCE BETWEEN ACTUAL DIMENSIONS AND DIMENSIONS INDICATED IN THE CONSTRUCTION DRAWINGS. ANY SUCH DISCREPANCY IN DIMENSIONS, WHICH MAY BE FOUND, SHALL BE SUBMITTED TO THE PROJECT MANAGER FOR CONSIDERATION BEFORE THE CONTRACTOR PROCEEDS WITH THE WORK IN THE AFFECTED AREAS. 4.THE BIDDER, IF AWARDED THE CONTRACT, WILL NOT BE ALLOWED ANY EXTRA COMPENSATION BY REASON OF ANY MATTER OR THING CONCERNING WHICH SUCH BIDDER MIGHT HAVE FULLY INFORMED THEMSELVES PRIOR TO THE BIDDING. 5.NO PLEA OF IGNORANCE OF CONDITIONS THAT EXIST, OR OF DIFFICULTIES OR CONDITIONS THAT MAY BE ENCOUNTERED OR OF ANY OTHER RELEVANT MATTER CONCERNING THE WORK TO BE PERFORMED IN THE EXECUTION OF THE WORK WILL BE ACCEPTED AS AN EXCUSE FOR ANY FAILURE OR OMISSION ON THE PART OF THE CONTRACTOR TO FULFILL EVERY DETAIL OF ALL THE REQUIREMENTS OF THE CONTRACT DOCUMENTS GOVERNING THE WORK. 6.BEFORE COMMENCEMENT OF ANY WORK, THE CONTRACTOR WILL ASSIGN A PROJECT MANAGER WHO WILL ACT AS A SINGLE POINT OF CONTACT FOR ALL PERSONNEL INVOLVED IN THIS PROJECT. THE PROJECT MANAGER WILL DEVELOP A MASTER SCHEDULE FOR THE PROJECT WHICH WILL BE SUBMITTED TO THE CELLULAR CARRIER'S PROJECT MANAGER PRIOR TO THE COMMENCEMENT OF ANY WORK. 7.THE CONTRACTOR SHALL SUBMIT A BAR TYPE PROGRESS CHART NOT MORE THAN THREE DAYS AFTER THE DATE ESTABLISHED FOR COMMENCEMENT OF THE WORK ON THE SCHEDULE. IT SHALL INDICATE A TIME BAR FOR EACH MAJOR CATEGORY OF WORK TO BE PERFORMED AT THE SITE, PROPERLY SEQUENCED AND COORDINATED WITH OTHER ELEMENTS OF WORK AND SHOWING COMPLETION OF THE WORK SUFFICIENTLY IN ADVANCE OF THE DATE ESTABLISHED FOR SUBSTANTIAL COMPLETION OF THE SITE. 8.THE CONTRACTOR SHALL PROVIDE WRITTEN DAILY UPDATES ON SITE PROGRESS TO THE PROJECT MANAGER. 9.A COMPLETE INVENTORY OF CONSTRUCTION MATERIALS AND EQUIPMENT IS REQUIRED PRIOR TO THE START OF CONSTRUCTION. 10.NOTIFY THE PROJECT MANAGER IN WRITING NO LESS THAN FORTY-EIGHT HOURS IN ADVANCE OF CONCRETE POURS, TOWER ERECTIONS, AND EQUIPMENT CABINET PLACEMENT. 11.THE CONTRACTOR SHALL BE EQUIPPED WITH SOME MEANS OF CONSTANT COMMUNICATIONS, SUCH AS A MOBILE PHONE OR A BEEPER. THIS EQUIPMENT WILL NOT BE SUPPLIED BY THE CELLULAR CARRIER , NOR WILL WIRELESS SERVICE BE ARRANGED. 12.DURING CONSTRUCTION, THE CONTRACTOR MUST ENSURE THAT EMPLOYEES AND SUBCONTRACTORS WEAR HARD HATS AT ALL TIMES . CONTRACTOR WILL COMPLY WITH ALL SAFETY REQUIREMENTS IN THEIR AGREEMENT. GENERAL REQUIREMENTS 6. THE CONTRACTOR AND SUBCONTRACTORS SHALL COMPLY WITH ALL LOCAL CODES, REGULATIONS, AND ORDINANCES, AS WELL AS, STATE DEPARTMENT OF INDUSTRIAL REGULATIONS AND DIVISION OF INDUSTRIAL SAFETY (OSHA) REQUIREMENTS. 7. ALL CONSTRUCTION SHALL BE IN ACCORDANCE WITH CHAPTER 23 OF THE UBC REGARDING EARTHQUAKE PIPING, LIGHT FIXTURES, CEILING GRID, INTERIOR PARTITIONS AND MECHANICAL EQUIPMENT. ALL WORK MUST BE IN ACCORDANCE WITH LOCAL EARTHQUAKE CODES AND REGULATIONS. X-X X-X X X-X SPOT ELEVATION FND. MONUMENT TELEPHONE BOX 1 SET POINT REVISION T LIGHT POLE MECHANICAL GRND. GROUND BUS BAR GROUND ACCESS EXISTING ANTENNA ELECTRIC BOX GROUND ROD NEW ANTENNA E CADWELD X X X PROPERTY/LEASE WOOD CONTINUOUS WORK POINT MATCH LINE WOOD BLOCKING STEEL SECTION ELEVATION CENTERLINE DETAIL GRID REFERENCE CONCRETE SAND PLYWOOD GRAVEL EARTH GROUT OR PLASTER (E) MASONRY (E) BRICK ELECTRICAL CONDUIT CHAIN LINK FENCING OVERHEAD SERVICE COAXIAL CABLE TELEPHONE CONDUIT GROUND CONDUCTOR A.B. ABV. ACCA ADD'L A.F.F. A.F.G. AGL ALUM ALT. AMSL ANT. APPRX. ARCH. AWG. BLDG. BLK. BLKG BM. B.N. BN CAB. BTCW. B.O.F. CANT. C.I.P. CLG. CLR. COL. CONC. CONN. CONST. CONT. d DBL. DEPT. D.F. DIA. DIAG. DIM. DWG. DWL. EA. EL. ELEC. ELEV. EMT. E.N. ENG. EQ. EXP. EXST.(E) EXT. FAB. F.F. F.G. FIN. FLR. FDN. F.O.C. F.O.M. F.O.S. F.O.W. F.S. FT.(') FTG. G. GA. GI. G.F.I. GLB.(GLU-LAM) GPS GRND. HDR. HGR. HT. ICGB. IN.(") INT. LB.(#) L.B. L.F. L. MAS. MAX. M.B. MECH. MFR. MIN. MISC. MTL. (N) NO.(#) N.T.S. O.C. OPNG. P/C PCS PLY. PPC. PRC. P.S.F. P.S.I. P.T. PWR. QTY. RAD.(R) REF. REINF. REQ"D. RGS. SCH. SHT. SIM. SPEC. SQ. S.S. STD. STL. STRUC. TEMP. THK. T.N. T.O.A. T.O.C. T.O.F. T.O.P. T.O.S. T.O.W. TYP. U.G. U.L. U.N.O. V.I.F. W W/ WD. W.P. WT. C P ANCHOR BOLT ABOVE ANTENNA CABLE COVER ASSEMBLY ADDITIONAL ABOVE FINISHED FLOOR ABOVE FINISHED GRADE ABOVE GROUND LEVEL ALUMINUM ALTERNATE ABOVE SEA LEVEL ANTENNA APPROXIMATE(LY) ARCHITECT(URAL) AMERICAN WIRE GAUGE BUILDING BLOCK BLOCKING BEAM BOUNDARY NAILING BACK-UP CABINET CABINET BARE TINNED COPPER WIRE BOTTOM OF FOOTING CANTILEVER(ED) CAST IN PLACE CEILING CLEAR COLUMN CONCRETE CONNECTION(OR) CONSTRUCTION CONTINUOUS PENNY (NAILS) DOUBLE DEPARTMENT DOUGLAS FIR DIAMETER DIAGONAL DIMENSION DRAWING(S) DOWEL(S) EACH ELEVATION ELECTRICAL ELEVATOR ELECTRICAL METALLIC TUBING EDGE NAIL ENGINEER EQUAL EXPANSION EXISTING EXTERIOR FABRICATION(OR) FINISH FLOOR FINISH GRADE FINISH(ED) FLOOR FOUNDATION FACE OF CONCRETE FACE OF MASONRY FACE OF STUD FACE OF WALL FINISH SURFACE FOOT(FEET) FOOTING GROWTH(CABINET) GAUGE GALVANIZE(D) GROUND FAULT CIRCUIT INTERRUPTER GLUE LAMINATED BEAM GLOBAL POSITIONING SYSTEM GROUND HEADER HEIGHT ISOLATED COPPER GROUNG BUS INCH(ES) INTERIOR POUND(s) LAG BOLTS LINEAR FEET(FOOT) LONGITUDINAL MASONRY MAXIMUM MACHINE BOLT MECHANICAL MANUFACTURER MINIMUM MISCELLANEOUS METAL NEW NUMBER NOT TO SCALE ON CENTER OPENING PRE CAST CONCRETE PERSONAL COMMUNICATION SERVICES PLYWOOD POWER PROTECTION CABINET PRIMARY FLEXING CABINET POUNDS PER SQUARE FOOT POUNDS PER SQUARE INCH PRESSURE TREATED POWER (CABINET) QUANTITY RADIUS REFERENCE REINFORCING REQUIRED RIGID GALVANIZED STEEL SCHEDULE SHEET SIMILAR SPECIFICATION(S) SQUARE STAINLESS STEEL STANDARD STEEL STRUCTURAL TEMPORARY THICKNESS TOE NAIL TOP OF ANTENNA TOP OF CURB TOP OF FOUNDATION TOP OF PLATE(PARAPET) TOP OF STEEL TOP OF WALL TYPICAL UNDER GROUND UNDERWRITES LABORATORY UNLESS NOTED OTHERWISE VERIFY IN FIELD WIDE(WIDTH) WITH WOOD WEATHERPROOF WEIGHT CENTERLINE PLATE HANGER L L ABBREVIATIONS 1 LEGEND 2 3 GENERAL NOTES WOOD FENCING ELECTRICAL & TELCO CONN. WELL REFERENCE REFERENCE REFERENCE LINE CONDUCTORS CONDUITS CONSTRUCTION NOTES DRAWING SPECIFICATIONS CONTRACTOR SPECIFICATIONS 28- CONTRACTOR TO CALL USA UNDERGROUND AT LEAST TWO DAYS PRIOR TO COMMENCING ANY UNDERGROUND WORK AT 1-800-227-2600. EXHIBIT C-1 CITY CENTER DRIVE (E) RAILROAD (E) BUILDING (E) ROOF (E) LOWER ROOF (E) ROOF (E) HIGHER ROOF (E) PARKING (E) DISH ANTENNA (E) ELECTRICAL ROOM ON 1ST FLOOR SEE 1/E-3 NEW CONDUIT FROM TRANSFORMER TO ELECTRICAL CLOSET. INSTALL CONDUIT THRU (E) CEILING SPACES IN HALLWAYS AND PROVIDE FIRE SEALING WHERE CONDUIT PENETRATES FIRE RATED WALLS (E) ELECTRICAL CLOSET/ CONDUIT RUNS TO ROOF REMOVE (E) T-MOBILE EMON-DMON & ADD NEW 18"X18"X6" J-BOX INSIDE CLOSET NOTE: ANY/ALL VOIDS IN THE EXISTING PASSIVE FIRE-RESISTIVE ELEMENTS OF THE STRUCTURE CREATED BY DEMOLITION/INSTALLATION OF ELECTRICAL SYSTEMS AND/OR FIXTURES SHALL BE REPAIRED TO THE SATISFACTION OF THE CITY OF ROHNERT PARK BUILDING INSPECTOR; SPECIAL INSPECTION IS RREQUIRED FOR FIRESTOP PENETRATION SYSTEM INSTALLATION PER CBC 1705.16.1 A-1 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C SITE PLAN 11/16" = 1'-0" SCALE NORTH 0 8'16'32'SITE PLAN 1 A-2 2 A-2 EXHIBIT C-1 SECTOR 'A' AZIMUTH 30° SECTOR 'B' AZIMUTH 130° SECTOR 'C' AZIMUTH 260° (E) T-MOBILE 2"Ø POWER & TELCO CONDUITS ON SLEEPERS SWAP (2) (E) T-MOBILE ANTENNAS TYP. PER SECTOR (E) GUY TOWER (E) PENTHOUSE ROOF (E) CABLE ROOFTOP ENCLOSURE (E) TRIPOD SUPPORT TO REMAIN (E ) R B S CA B I N E T (E ) R B S CA B I N E T (E) GUY WIRE TYP. (E) WEATHERHEADS (E) T-MOBILE GPS ANTENNA (E) T-MOBILE TELCO (E) T-MOBILE ELECTRICAL PANEL (E) T-MOBILE VERTICAL CABLE TRAY (E) T-MOBILE EQUIPMENT PAD (E) T-MOBILE CABLE ROOFTOP ENTRY (E) ROOF (E) VENT, TYP. (E) T-MOBILE CABLE TRAY (2) (E) T-MOBILE TWIN PCS TMA'S (1) TO REMAIN & (1) TO BE REMOVED TYP. PER SECTOR (E) ELECTRICAL CLOSET ON 3RD FLOORS BELOW (E) T-MOBILE 2"Ø POWER & TELCO CONDUITS ON SLEEPERS (E) GUY TOWER (E) PENTHOUSE ROOF (E) CABLE ROOFTOP ENCLOSURE (E ) R B S CA B I N E T (E ) R B S CA B I N E T (E) GUY WIRE TYP. (E) WEATHERHEADS (E) T-MOBILE GPS ANTENNA (E) T-MOBILE TELCO NEW T-MOBILE 200AMP ELECTRICAL PANEL W/ APPLETON PLUG (E) T-MOBILE VERTICAL CABLE TRAY (E) T-MOBILE EQUIPMENT PAD (E) T-MOBILE CABLE ROOFTOP ENTRY (E) ROOF (E) VENT, TYP. (E) T-MOBILE CABLE TRAY TYP. (2) NEW T-MOBILE ANTENNA ON (E) TRIPOD MOUNT TYP. PER SECTOR NEW T-MOBILE RRUS & DIPLEXERS MOUNTED TO SIDE OF CABINET (1) (E) T-MOBILE TWIN PCS TMA TYP. PER SECTOR MOUNTED BEHIND ANTENNA (1) NEW T-MOBILE STYLE 3 TMA TYP. PER SECTOR MOUNTED BEHIND ANTENNA SECTOR 'A' AZIMUTH 30° SECTOR 'B' AZIMUTH 130° SECTOR 'C' AZIMUTH 260° (E) TRIPOD MOUNT TO REMAIN REPLACE PLATE WASHERS AT UNDERSIDE OF PAN DECK W/ SHORT STEEL ANGLES. (E) T-MOBILE 2"Ø POWER & TELCO CONDUITS ON SLEEPERS (E) ELECTRICAL CLOSET ON 3RD FLOOR BELOW REPLACE (E) GUTTER IN 3RD FLOOR ELECTRICAL CLOSET W/ A 12"X16"x4" NEMA 1 GUTTER. INSTALL NEW 200AMP RATED EMON-DMON METER AND COILS AT THIS LOCATION NEW CONDUIT FROM TRANSFORMER TO ELECTRICAL CLOSET. INSTALL CONDUIT THRU (E) CEILING SPACES IN HALLWAYS AND PROVIDE FIRE SEALING WHERE CONDUIT PENETRATES FIRE RATED WALLS NEW CONDUIT CORE DRILL THRU 2ND FLOOR INTO 3RD FLOOR. GO INTO NEW GUTTER. REMOVE (E) EMON-DMON ON 3RD FLOOR A-2 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C ENLARGED PLAN 11/4" = 1'-0" SCALE NORTH 0 2'8'ENLARGED NEW EQUIPMENT & ANTENNA PLAN 4'ENLARGED (E) EQUIPMENT & ANTENNA PLAN21/4" = 1'-0" SCALE NORTH 0 2'8'4' NOTES: 1. ANY ROOF WORK TO BE CONDUCTED BY LANDLORD'S APPROVED ROOFER 2. NEW ROOF PENETRATIONS NOT AUTHORIZED WITHOUT LANDLORD'S WRITTEN APPROVAL EXHIBIT C-1 (E) T-MOBILE TELCO CABINET (E) T-MOBILE GPS ANTENNA (E) T-MOBILE RBS CABINET TYP. OF 2 (E) GUY TOWER (2) NEW T-MOBILE ANTENNAS TO SWAP (E) ANTENNAS TYP. PER SECTOR (1) TWIN PCS TMA TO REMAIN (1) NEW STYLE 3 TMA TYP. PER SECTOR NEW T-MOBILE 200AMP PANEL W/ GENERATOR RECEPTACLE OUTLINE OF (E) ELECTRICAL ROOM ON 1ST FLOOR (SHOWN BEYOND) NEW CONDUIT FROM TRANSFORMER TO ELECTRICAL CLOSET. INSTALL CONDUIT THRU (E) CEILING SPACES IN HALLWAYS AND PROVIDE FIRE SEALING WHERE CONDUIT PENETRATES FIRE RATED WALLS RUN TO BE FIELD VERIFIED 2ND FLOOR GROUND FLOOR 3RD FLOOR ROOF NEW CORE DRILL INTO 3RD FLOOR ELECTRICAL CLOSET (E) CONDUIT ROOF PENETRATION (E) T-MOBILE UTILITY CABINETS (E) T-MOBILE GPS ANTENNA (E) T-MOBILE RBS CABINET TYP. OF 2 (E) GUY TOWER (E) T-MOBILE ANTENNA TYP. OF 2 PER SECTOR A-3 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C ELEVATIONS 1(E) NORTH ELEVATION SCALE 2 1/8" = 1'-0"0 4'8'16' NEW NORTH ELEVATION SCALE 1/8" = 1'-0"0 4'8'16' EXHIBIT C-1 (3) (N) T-MOBILE RRU UNITS MOUNTED TO SIDE OF CABINET (N) RRU UNIT(N) RRU UNIT (N) RRU UNIT (3) (N) DIPLEXERS (E) BASE MOUNT (E) CABINET BASE (E) RBS CABINET R F S TOWER MOUNTED AMPLIFIER (TMA): AWS/GSM 1900 DUAL-BAND WIDEBAND DUAL DUPLEX MANUFACTURER: RFS MODEL: ATMAP1412D-1A20 WEIGHT: 13 lb TOWER MOUNTED AMPLIFIER (TMA): TWIN DIPLEXED PCS/AWS TMA WITH 698-894MHz BY-PASS & AISG/STYLE 3C MANUFACTURER: COMMSCOPE MODEL: TMAT1921B78-21A WEIGHT: 17.6 lb DIPLEXER: 700/AWS/PCS MANUFACTURER: COMMSCOPE MODEL: CDX723AT-DS / E15V95P46 WEIGHT: 10.1 lb TOP FRONT SIDE FRONT VIEW SIDE VIEW TOP VIEW LENGTH: 19.7" WIDTH: 17" DEPTH: 7.2" WEIGHT: 51 LBS RRUS11 SPECIFICATIONS: MOUNTING DETAIL UNISTRUT P1000 TOP & BOTTOM RRU (E) DIAGONAL BRACE AT TRIPOD TYP. OF (3) (E) SLEEPER (E) METAL DECK NEW 3x3x1/4x2'-0" LONG STEEL ANGLE TO RECEIVE ( 7+58%2/7 ( 7+58%2/7 A-4 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C DETAILS 1NTS SCALE NTS SCALE NEW ANTENNA DETAIL 4 2NTS SCALE (E) ANTENNA 7 (E) TMA NTS SCALE NTS SCALE 58 NEW STYLE 3C TMA NTS SCALE NTS SCALENEW RRUS & DIPLEXERS MOUNT NEW RRUS NEW CROSS-ARM MOUNT 3NTS SCALENEW ANTENNA DETAIL6NTS SCALENEW DIPLEXER 10 NEW ANGLE SUPPORT 9 EXHIBIT C-1 20A 1P 20A 1P 80A 2P GFI RECEPTACLE LIGHTING FIXTURE 1 HOUR TURN SWITCH W/ WEATHER PROOF COVER3/ 4 " C , 2 # 1 2 , 1# 1 2 G 1. 2 5 " C , 3 - # 2 , 1- # 6 G 120/240V, 1Ø, 3W (N) T-MOBILE PANEL PPC - A 200A, 10KAIC, 1 PH, 3W (N) ISOLATED NEUTRAL BUS MAIN GROUND BUS N N N N N (N) 1.25" C, 3-#2 THHN CU & 1-#6 GROUND (N) 2" C, 3-#3/0 THHN/THWN CU & 1-#4 CU GROUND BTS #1 (N) 50KVA TRANSF. 100A 2P BREAKER (E) MAIN SWITCHBOARD 1200A 277/480 3Ø 4W KWH (N) T-MOBILE 200A EMON DMON KILOWATT MONITOR SEE EMON DMON LOCATION ON SHEET E-3 (N) 50KVA 480V - 240V, 1Ø, 3W MOUNT TO WALL NEAR MSB (N) #2 CU GROUND PER ARTICLE 250 NEC 200A 2P 200A 2P MAIN SERVICE WALKING BEAM BREAKER 200A 240V 1Ø (MANUAL XFER SWITCH) (N) APPLETON EMERGENCY RECEPTACLE 200A, 240V, 3Ø NEMA 3R NEW PANEL "PPC A" MAIN 200A 2P MOUNTING SURFACE VOLTS240/120 1 PHASE 3 WIRE 10,000 A.I.C. SYM BUS 200A VOLT AMPS PHASE A PHASE B OTHER R E C L T G O L E B K R C I R P C I R B K R O L E P L T G R E C 2 80 1 - - 3 5 7 9 - - 23 2 20 1 4 6 8 10 24 - - RECEPTACLES 500 300500 VOLT AMPS PHASE A =15860 PHASE B =15660 CONTINUOUS LOADS 31520 UP TO 10KVA x1.00 = REMAINDER x1.00 = RECEPTACLESX1.25 =-OTHER =x1.00 =- TOTAL DESIGN KW = 39.4 TOTAL DESIGN AMPS = 66.09 39400 NON-CONTINUOUS LOADS 15360 15360 BTS #1 11 12 13 14 15 16 17 18 19 20 21 22 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - LIGHT 300 - - - - - - 20 1 15360 15360 NOTE: 1. ALL EQUIPMENT (FUSES, CIRCUIT BREAKERS, BUSSING, ETC.) SHALL HAVE A SHORT CIRCUIT RATING EQUAL TO OR GREATER THAN THE AVAILABLE SHORT CIRCUIT CURRENT AT THE LOCATION. 2. ALL SERVICE EQUIPMENT AND INSTALLATION WORK SHALL CONFORM TO THE UTILITY CO. REQUIREMENTS. 3. ALL BREAKERS 10,000 A.I.C. MIN. 4. ALL 15 & 20 AMP CIRCUITS #12 THHN CU SOLID 5. ALL 30 AMP CIRCUITS #10 THHN CU STRANDED 6. ALL 40 AMP CIRCUITS #8 THHN CU STRANDED 7. ALL 50 AMP CIRCUITS #6 THHN CU STRANDED 8. ALL 100 AMP CIRCUITS #3 THHN CU STRANDED 9. ALL 150 AMP CIRCUITS #1/0 THHN CU STRANDED 10. ALL 200 AMP CIRCUITS #3/0 THHN CU STRANDED 11. #10 & LANGER - CU STRANDED 12. ALL GROUNDING ELECTRODES WITHIN THE STRUCTURE SHALL BE BONDED TOGETHER AS PART OF THE GROUNDING ELECTRODE SYSTEM; CEC 250.50 13. ELECTRICAL EQUIPMENT SUCH AS SWITCHBOARDS, PANELBOARDS, INDUSTRIAL CONTROL PANELS, METER SOCKET ENCLOSURES AND MOTOR CONTROL CENTERS, SHALL BE FIELD MARKED WARNING QUALIFIED PERSONNEL OF THE POTENTIAL ARC FLASH HAZARDS AND APPROPRIATE PPE REQUIRED PER NEC ART. 110.16 AND NFPA-70E-2000. 14. AN ACCURATE AND LEGIBLE CIRCUIT DIRECTORY WHICH APPLIES TO PANEL BOARDS AS REQUIRED PER NEC ART 408.4 SHALL BE LOCATED ON THE FACE OR ON THE DOOR OF EACH PANEL BOARD OR AT EACH SWITCH ON A SWITCHBOARD. 15. CONTRACTOR IS RESPONSIBLE FOR THE ARRANGEMENT OF INSPECTING ELECTRICAL EQUIPMENT IN A DE-ENERGIZED STATE. 16. TRANSFORMERS SHALL HAVE A DISCONNECTING MEANS LOCATED WITHIN SIGHT OF THE TRANSFORMER, OR IN A REMOTE LOCATION. WHEN REMOTELY LOCATED, THE DISCONNECTING MEANS MUST BE LOCKABLE AND THE LOCKING HASP MUST REMAIN IN PLACE WITH THE LOCK REMOVED. THE LOCATION OF THE REMOTE DISCONNECTING MEANS MUST BE DURABLY MARKED ON THE TRANSFORMER. NEC 450.14 1 2 3 4 5 DO NOT INSTALL CABLE GROUND KIT AT A BEND. ALWAYS DIRECT GROUND WIRE DOWN TO GROUND BAR. ALWAYS MOUNT TMA / LNA / RRU VERTICALLY AS SHOWN. USE 3 FOOT FACTORY MADE JUMPERS ONLY. CONNECT TMA / LNA / RRU TO FIRST AND LAST PORTS OF EACH SECTOR, UNLESS OTHERWISE DIRECTED BY RF. NOTES: 5 5 3 4 TYPICAL ANTENNA SECTOR, (DUAL PORT, 2-ANTENNA SECTOR SHOWN) TYPICAL ANTENNA & POLE LNA / TMA or RRU, TYP GROUND KIT, TYP #6 AWG STRANDED COPPER GND WIRE WITH GREEN, 600V, THWN INSULATION, TYP COLOR CODE TAPE, TYP / CODED BY SECTOR 24" X 6" X 1 4" SOLID COPPER GROUND BAR, BOND TO MGB COAX CABLE #2 AWG STRANDED COPPER GND WIRE WITH COAX CABLE 3' X 1 2" FACTORY MADE JUPERS, TYP GROUND KIT, TYP #6 AWG STRANDED COPPER GND WIRE WITH GREEN, 600V, THWN INSULATION, (PART OF TYP GROUND KIT) ALUMINUM CABLE TRAY W/COVER, ON PVC SLEEPERS @ 6' INTERVALS, USE BLOCKS TO SECURE CABLES, PAINT TO MATCH IF NEEDED (N) DIPLEXERS GROUND WITH #6 AWG BCW WIRES & PER MANUF. SPECIFICATIONS (N) RRU'S GROUND WITH #6 AWG BCW WIRES & PER MANUF. SPECIFICATIONS (E) RBS CABINETS PER PLANS (N) COMPRESSION TYPE GROUND CONNECTION (N) #6 AWG BCW WIRES (N) #6 AWG BCW WIRES 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C E-1 LINE DIAGRAM, PANEL SCHEDULE & GROUNDING DETAILS 1GROUNDING KIT NOTE 1. DO NOT INSTALL CABLE GROUND KIT AT A BEND AND ALWAYS DIRECT GROUND WIRE TO GROUND BAR. 2. GROUNDING KIT SHALL BE TYPE AND PART NUMBER AS SUPPLIED OR RECOMMENDED BY CABLE MANUFACTURER. 3. WEATHER PROOFING SHALL BE (TYPE AND PART NUMBER AS SUPPLIED OR RECOMMENDED BY CABLE MANUFACTURER. # 6 AWG STRANDED WIRE WITH GREEN,600V,THWN INSULATION(GROUNDED TO GROUND BAR) (SEE NOTES 1 & 2)CABLE GROUND KIT WEATHERPROOFING KIT (SEE NOTE 3 ) ANTENNA CABLE 12" TO 24" 2 NOTE DO NOT INSTALL CABLE GROUND KIT AT A BEND AND ALWAYS DIRECT GROUND WIRE TO BUS BAR. JUMPER REQUIRED ONLY FOR 1-5/8" Ø COAX OR FOR EASE OF CONNECTION (TYP). CONNECTOR WEATHERPROOFING KIT (TYP). FROM LNA (WHEN REQUIRED) ANTENNA GROUND BAR MOUNTED ADJACENT TO ANTENNAS TO LOW NOISE AMPLIFIER UNITS (LAN) (WHEN REQUIRED) AND RECEIVE ANTENNA TO TRANSMIT ANTENNA RXI/RX2 RXI/RX2 WEATHER PROOFING KIT (TYP) STANDARD GROUND KIT (TYP) (SEE NOTE) ANTENNA CABLE TO BTS (TYP). # 6 AWG STRANDED CU WIRE W/ GREEN, 600V,THWN INSULATION #2 SOLID TINNED GROUND WIRE BODED TO TOWER STEEL OR TOWER GROUND BUS ANTENNA CABLE GROUND3 ANTENNA MOUNTING PIPE (TYP) LNA / RRU SIDE METAL STRAP (TYP) SUBCONTRACTOR TO PROVIDE MAIN COAX GROUND WIRE TO ANTENNA GROUND BAR (# 6 AWG BCW) FRONT MAIN COAX ANTENNA MOUNTING PIPE (TYP) JUMPER TO ANTENNA GROUND SCREW METAL STRAP (TYP) SUBCONTRACTOR TO PROVIDE LNA GROUNDING 5TYPICAL ANTENNA GROUNDING 4TYPICAL RRU, DIPLEXER & H-FRAME GROUNDING EXHIBIT C-1 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C E-2 ELECTRICAL LOAD STUDY EXHIBIT C-1 (E) PANEL (E) MAIN SWITCHBOARD (E) DOOR NEW TRANSFORMER MOUNTED TO CMU WALL ABOVE EXISTING TRANSFORMER (40" CLR) SEE DETAILS 2 & 3/E-3 (E) ELECTRICAL ROOM IN BASEMENT (E) GROUND MOUNTED TRANSFORMER (E) TRANSFORMER NEW EMON-DMON E-3 02/14/2017 CONSTRUCTION R T-MOBILE WEST, L.L.C. 1855 GATEWAY BLVD 9TH FLOOR CONCORD, CA 94520 660 4TH STREET #255 SAN FRANCISCO, CA. 94107 PHONE: (415) 287-0596 FAX: (415) 354-3502 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928 BA00420A SF420 WEST MT. TAYLOR MG T A T S A 8/31/17 NO. C 26338 LO E F C REN. OFI R N A I N E E I L C W R D.S DLAR DE A I H I T L E H L T C E C ELECTRICAL ROOM IN BASEMENT & DETAILS 11/2" = 1'-0" SCALE NORTH 0 1'4'2'ELECTRICAL ROOM @ 1ST FLOORNEW TRANSFORMER MOUNT DETAIL NEW TRANSFORMER DETAIL 2NTS SCALE NTS SCALE EMON-DMON SPECS 3NTS SCALE NTS SCALE 4NTS SCALE NTS SCALE 5 CONDUIT PENETRATION USE THIS ONE PANEL SPECS 6 EXHIBIT C-1 ITEM NO. 7C3 1 Meeting Date: May 9, 2017 Department: Human Resources Submitted By: Victoria Perrault, Human Resources Director Prepared By: Tracy Rankin, Human Resources Analyst Agenda Title: Consideration and Adoption of Resolution Authorizing and Approving the City of Rohnert Park Current Pay Rates and Ranges revised April 25, 2017 RECOMMENDED ACTION: Approve the attached resolution authorizing and approving the City of Rohnert Park Current Pay Rates and Ranges revised April 25, 2017. BACKGROUND: Council approved the City of Rohnert Park Current Pay Rates and Ranges document dated March 29, 2017 on April 25, 2017, pursuant to Resolution No. 2017-043. The following Memorandum of Agreement and Outlines of Certain Conditions of Employment, Fringe Benefits and Salary were also approved by Council on the same date: Memorandum of Agreement between the City of Rohnert Park and the Rohnert Park Employees’ Association (RPEA) effective 04/30/17 - 06/30/21 approved per Resolution No. 2017-047 Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit effective 04/30/17 – 6/30/21 approved per Resolution No. 2017-048 Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Management Unit effective 04/30/17 – 6/30/21 approved per Resolution No. 2017-050 Accordingly, the following salary increase approved under the RPEA Memorandum of Agreement and the Outlines of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential and Management Units requires updating: Description Action Negotiated 5.5% increase to base salary effective 4/30/17 Apply 5.5% increase to base salary for the following pay ranges, as indicated in attached Exhibit A: Management Unit Pay ranges: 94, 98, 100, 103 Confidential Unit Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7C3 2 Description Action Pay ranges: 70, 72, 74, 76, 78, 80, 84, 88, 92, 94 RPEA Unit Pay ranges: 61, 63, 64, 66, 68, 70, 74, 76, 78, 81, 83, 85, 87, 89, 92, 94 ANALYSIS: California Public Employees’ Retirement Law at Section 570.5 of the California Code of Regulations Title 2 requires the City Pay Rates and Ranges document published on the City’s internet site to be approved, in its entirety, by the City Council each time a modification is made. Attached as Exhibit A to this staff report is the updated City of Rohnert Park Current Pay Rates and Ranges revised April 25, 2017 that incorporates the changes listed above. Staff recommends that the Council adopt the updated Pay Rates and Ranges by resolution. OPTIONS CONSIDERED: This is not applicable. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact. Department Head Approval Date: N/A City Manager Approval Date: May 2, 2017 City Attorney Approval Date: N/A Finance Director Approval Date: N/A Attachments (list in packet assembly order): 1. Resolution Authorizing and Approving the City of Rohnert Park Current Pay Rates and Ranges revised April 25, 2017 2. Exhibit “A” City of Rohnert Park Current Pay Rates and Ranges revised April 25, 2017 RESOLUTION NO. 2017-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE CITY OF ROHNERT PARK CURRENT PAY RATES AND RANGES REVISED APRIL 25, 2017 WHEREAS, the California Public Employees’ Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City of Rohnert Park to publish the City’s Current Pay Rates and Ranges on the City’s internet site and the City Council to approve the Pay Rates and Ranges in its entirety each time a modification is made; and WHEREAS, the City Council previously approved the City Pay Rates and Ranges document dated March 29, 2017 on April 25, 2017 pursuant to Resolution No. 2017-043 and salary changes have been subsequently approved and require updating; and WHEREAS, staff recommends that the City Council adopt the updated City Pay Rates and Ranges document revised April 25, 2017 attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the City of Rohnert Park Current Pay Rates and Ranges revised April 25, 2017 attached hereto as Exhibit “A” and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 9th day of May, 2017. CITY OF ROHNERT PARK ____________________________________ Jake Mackenzie, Mayor ATTEST: _____________________________ Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Exhibit A CITY OF ROHNERT PARK CURRENT PAY RATES & RANGES Revised April 25, 2017 CITY OF ROHNERT PARK - PAY RATES AND RANGES Management Unit (Unrepresented) N/R CLASS STEP Hourly Biweekly Monthly Annually City Council (COUN)N/A $189.77 $411.16 N/R CLASS STEP Hourly Biweekly Monthly Annually City Manager (CMGR)N/A $16,222.50 $194,670.00 (By Employment Contract) RANGE 105 CLASS STEP Hourly Biweekly Monthly Annually Director of Public Safety (SDIR)N/A $14,279.75 $171,356.98 (By Employment Contract) RANGE 103 CLASS STEP Hourly Biweekly Monthly Annually Assistant City Manager (ACM)M 1 $66.81 $5,344.81 $11,580.43 $138,965.15 (By Employment Contract)2 $70.15 $5,612.13 $12,159.61 $145,915.36 3 $73.66 $5,892.99 $12,768.14 $153,217.65 4 $77.34 $6,187.39 $13,406.00 $160,872.01 5 $81.21 $6,496.83 $14,076.46 $168,917.57 RANGE 100 CLASS STEP Hourly Biweekly Monthly Annually Director of Development Services (DODS)M 1 $58.62 $4,689.31 $10,160.18 $121,922.13 Director of Public Works and Community 2 $61.54 $4,923.53 $10,667.64 $128,011.72 Services (PWCS)3 $64.62 $5,169.78 $11,201.19 $134,414.26 4 $67.85 $5,428.07 $11,760.81 $141,129.76 5 $71.24 $5,699.40 $12,348.69 $148,184.29 RANGE 98 CLASS STEP Hourly Biweekly Monthly Annually City Engineer (CENG)M 1 $56.47 $4,517.29 $9,787.46 $117,449.48 Finance Director/City Treasurer (FDIR)2 $59.29 $4,742.98 $10,276.45 $123,317.39 Human Resources Director (HRDIR)3 $62.25 $4,980.20 $10,790.43 $129,485.21 4 $65.37 $5,229.46 $11,330.50 $135,965.99 5 $68.63 $5,490.76 $11,896.64 $142,759.73 RANGE 94 CLASS STEP Hourly Biweekly Monthly Annually City Clerk (CCLERK)M 1 $46.56 $3,724.87 $8,070.55 $96,846.59 Deputy City Engineer (DCENG)2 $48.89 $3,910.94 $8,473.70 $101,684.36 Planning Manager (PLMG)3 $51.33 $4,106.53 $8,897.49 $106,769.88 Civilian Fire Marshal (CFM)4 $53.90 $4,311.66 $9,341.93 $112,103.16 5 $56.59 $4,527.32 $9,809.19 $117,710.27 RANGE 95 CLASS STEP Hourly Biweekly Monthly Annually P.S. Commander (PSCMDR)P 1 $50.78 $4,062.74 $8,802.60 $105,631.19 2 $53.32 $4,265.58 $9,242.10 $110,905.15 3 $55.98 $4,478.44 $9,703.30 $116,439.56 4 $58.78 $4,702.16 $10,188.01 $122,256.11 5 $61.72 $4,937.56 $10,698.04 $128,376.51 Rohnert Park Public Safety Managers' Association (RPPSMA) CITY OF ROHNERT PARK - PAY RATES AND RANGES Confidential Unit (Unrepresented) RANGE 70-CF CLASS STEP Hourly Biweekly Monthly Annually Human Resources Technician Trainee (HRTT)X 1 $18.85 $1,508.10 $3,267.56 $39,210.68 2 $19.79 $1,583.33 $3,430.55 $41,166.65 3 $20.78 $1,662.57 $3,602.24 $43,226.94 4 $21.82 $1,745.83 $3,782.63 $45,391.54 5 $22.91 $1,833.09 $3,971.71 $47,660.47 RANGE 72-CF CLASS STEP Hourly Biweekly Monthly Annually Human Resources Technician (HRT)X 1 $24.65 $1,972.02 $4,272.71 $51,272.49 2 $25.89 $2,070.82 $4,486.78 $53,841.33 3 $27.18 $2,174.14 $4,710.63 $56,527.53 4 $28.54 $2,282.97 $4,946.43 $59,357.17 5 $29.97 $2,397.32 $5,194.19 $62,330.24 RANGE 74-CF CLASS STEP Hourly Biweekly Monthly Annually Administrative Assistant - Confidential (AACU)X 1 $25.80 $2,063.80 $4,471.56 $53,658.78 2 $27.09 $2,167.11 $4,695.41 $56,344.98 3 $28.44 $2,275.45 $4,930.13 $59,161.57 4 $29.87 $2,389.29 $5,176.80 $62,121.61 5 $31.36 $2,508.66 $5,435.42 $65,225.08 RANGE 76-CF CLASS STEP Hourly Biweekly Monthly Annually Payroll/Fiscal Specialist (PFS)X 1 $27.18 $2,174.64 $4,711.71 $56,540.57 2 $28.54 $2,283.47 $4,947.52 $59,370.21 3 $29.97 $2,397.82 $5,195.27 $62,343.28 4 $31.47 $2,517.68 $5,454.98 $65,459.80 5 $33.04 $2,643.57 $5,727.73 $68,732.79 RANGE 78-CF CLASS STEP Hourly Biweekly Monthly Annually Senior Payroll/Fiscal Specialist (SPFS)X 1 $28.54 $2,282.97 $4,946.43 $59,357.17 Deputy City Clerk (DCC)2 $29.97 $2,397.32 $5,194.19 $62,330.24 3 $31.46 $2,517.18 $5,453.90 $65,446.76 4 $33.04 $2,643.07 $5,726.65 $68,719.75 5 $34.69 $2,775.47 $6,013.52 $72,162.25 RANGE 80-CF CLASS STEP Hourly Biweekly Monthly Annually Executive Assistant to the City Manager X 1 $30.71 $2,457.00 $5,323.50 $63,881.98 (EACM)2 $32.25 $2,579.87 $5,589.73 $67,076.73 3 $33.86 $2,708.77 $5,869.00 $70,427.96 4 $35.55 $2,844.18 $6,162.39 $73,948.71 5 $37.33 $2,986.62 $6,471.00 $77,652.01 RANGE 84-CF CLASS STEP Hourly Biweekly Monthly Annually Human Resources Analyst (HRA)X 1 $33.86 $2,708.77 $5,869.00 $70,427.96 2 $35.55 $2,844.18 $6,162.39 $73,948.71 3 $37.33 $2,986.62 $6,471.00 $77,652.01 4 $39.20 $3,136.07 $6,794.82 $81,537.87 5 $41.16 $3,293.05 $7,134.94 $85,619.33 RANGE 88-CF CLASS STEP Hourly Biweekly Monthly Annually Accounting Services Supervisor (ASSP)X 1 $37.31 $2,985.11 $6,467.74 $77,612.89 2 $39.18 $3,134.57 $6,791.56 $81,498.75 3 $41.14 $3,291.04 $7,130.60 $85,567.17 4 $43.19 $3,455.55 $7,487.02 $89,844.22 5 $45.35 $3,628.07 $7,860.83 $94,329.91 CITY OF ROHNERT PARK - PAY RATES AND RANGES Confidential Unit (Unrepresented) RANGE 92-CF CLASS STEP Hourly Biweekly Monthly Annually Supervising Accountant (SUPAC)X 1 $39.16 $3,132.56 $6,787.22 $81,446.59 2 $41.11 $3,289.04 $7,126.25 $85,515.01 3 $43.17 $3,453.54 $7,482.67 $89,792.06 4 $45.33 $3,626.07 $7,856.48 $94,277.75 5 $47.60 $3,807.62 $8,249.85 $98,998.16 RANGE 94-CF CLASS STEP Hourly Biweekly Monthly Annually Senior Analyst (SRAN)X 1 $41.73 $3,338.69 $7,233.83 $86,805.95 2 $43.82 $3,505.70 $7,595.68 $91,148.20 3 $46.02 $3,681.24 $7,976.01 $95,712.13 4 $48.32 $3,865.30 $8,374.81 $100,497.74 5 $50.74 $4,058.89 $8,794.26 $105,531.10 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 61 CLASS STEP Hourly Biweekly Monthly Annually Office Assistant I (OA1)X 1 $18.85 $1,508.10 $3,267.56 $39,210.68 2 $19.79 $1,583.33 $3,430.55 $41,166.65 3 $20.78 $1,662.57 $3,602.24 $43,226.94 4 $21.82 $1,745.83 $3,782.63 $45,391.54 5 $22.91 $1,833.09 $3,971.71 $47,660.47 RANGE 63 CLASS STEP Hourly Biweekly Monthly Annually Animal Health Technician (AHT)X 1 $19.79 $1,583.33 $3,430.55 $41,166.65 2 $20.78 $1,662.57 $3,602.24 $43,226.94 3 $21.82 $1,745.83 $3,782.63 $45,391.54 4 $22.91 $1,833.09 $3,971.71 $47,660.47 5 $24.06 $1,924.88 $4,170.56 $50,046.75 RANGE 64 CLASS STEP Hourly Biweekly Monthly Annually Community Services Program Coordinator I/II - Level I (CSPC)X 1 $20.21 $1,616.94 $3,503.36 $42,040.32 Public Safety Records Clerk (PSRC)2 $21.22 $1,697.68 $3,678.31 $44,139.72 3 $22.28 $1,782.44 $3,861.95 $46,343.45 4 $23.40 $1,871.71 $4,055.38 $48,664.53 5 $24.57 $1,965.50 $4,258.58 $51,102.98 RANGE 66 CLASS STEP Hourly Biweekly Monthly Annually Accounting Specialist I/II – Level I (ASP1)X 1 $21.22 $1,697.68 $3,678.31 $44,139.72 2 $22.28 $1,782.44 $3,861.95 $46,343.45 3 $23.40 $1,871.71 $4,055.38 $48,664.53 4 $24.57 $1,965.50 $4,258.58 $51,102.98 5 $25.80 $2,063.80 $4,471.56 $53,658.78 RANGE 68 CLASS STEP Hourly Biweekly Monthly Annually Secretary I (SEC1)X 1 $22.28 $1,782.44 $3,861.95 $46,343.45 2 $23.40 $1,871.71 $4,055.38 $48,664.53 3 $24.57 $1,965.50 $4,258.58 $51,102.98 4 $25.80 $2,063.80 $4,471.56 $53,658.78 5 $27.09 $2,167.11 $4,695.41 $56,344.98 RANGE 70 CLASS STEP Hourly Biweekly Monthly Annually Accounting Specialist I/II – Level II (ASP2)X 1 $23.40 $1,871.71 $4,055.38 $48,664.53 Technical Director (TECH)2 $24.57 $1,965.50 $4,258.58 $51,102.98 3 $25.80 $2,063.80 $4,471.56 $53,658.78 4 $27.09 $2,167.11 $4,695.41 $56,344.98 5 $28.44 $2,275.45 $4,930.13 $59,161.57 RANGE 74 CLASS STEP Hourly Biweekly Monthly Annually Administrative Assistant (AABS) X 1 $25.80 $2,063.80 $4,471.56 $53,658.78 Community Development Assistant (SEC5)2 $27.09 $2,167.11 $4,695.41 $56,344.98 Information Systems Technician I (IST1)3 $28.44 $2,275.45 $4,930.13 $59,161.57 Community Services Program Coordinator I/II - Level II (CSPC2)4 $29.87 $2,389.29 $5,176.80 $62,121.61 5 $31.36 $2,508.66 $5,435.42 $65,225.08 RANGE 76 CLASS STEP Hourly Biweekly Monthly Annually Property Technician (PRPT)X 1 $27.18 $2,174.64 $4,711.71 $56,540.57 2 $28.54 $2,283.47 $4,947.52 $59,370.21 3 $29.97 $2,397.82 $5,195.27 $62,343.28 4 $31.47 $2,517.68 $5,454.98 $65,459.80 5 $33.04 $2,643.57 $5,727.73 $68,732.79 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 78 CLASS STEP Hourly Biweekly Monthly Annually Information Systems Technician II (IST2)X 1 $28.44 $2,275.45 $4,930.13 $59,161.57 2 $29.87 $2,389.46 $5,177.16 $62,125.95 3 $31.36 $2,508.82 $5,435.79 $65,229.43 4 $32.93 $2,634.46 $5,707.99 $68,495.90 5 $34.57 $2,765.94 $5,992.87 $71,914.50 RANGE 81 CLASS STEP Hourly Biweekly Monthly Annually Animal Shelter Supervisor (ALSS)X 1 $30.70 $2,456.00 $5,321.33 $63,855.90 Code Compliance Officer (CCO)2 $32.24 $2,578.87 $5,587.55 $67,050.65 Community Services Supervisor (CSSV)3 $33.85 $2,707.76 $5,866.82 $70,401.88 Crime Analyst (CRA)4 $35.54 $2,843.18 $6,160.22 $73,922.63 PT Fire Inspector (FINS)5 $37.31 $2,985.11 $6,467.74 $77,612.89 Purchasing Agent (PAGT) Theatre Manager (THMG) Planner I/II - Level I (PLNR1) RANGE 83 CLASS STEP Hourly Biweekly Monthly Annually Public Works Inspector (PWIN)X 1 $32.23 $2,578.37 $5,586.47 $67,037.61 Senior Engineering Technician (SRET)2 $33.84 $2,707.26 $5,865.74 $70,388.84 3 $35.53 $2,842.68 $6,159.13 $73,909.59 4 $37.31 $2,984.61 $6,466.65 $77,599.85 5 $39.18 $3,134.07 $6,790.48 $81,485.71 RANGE 85 CLASS STEP Hourly Biweekly Monthly Annually Environmental Coordinator (EVC)X 1 $33.85 $2,707.76 $5,866.82 $70,401.88 Project Coordinator (PJC)2 $35.54 $2,843.18 $6,160.22 $73,922.63 Property and Records Supervisor (PARS)3 $37.31 $2,985.11 $6,467.74 $77,612.89 4 $39.18 $3,134.57 $6,791.56 $81,498.75 5 $41.14 $3,291.04 $7,130.60 $85,567.17 RANGE 87 CLASS STEP Hourly Biweekly Monthly Annually Accountant (ACCT)X 1 $35.54 $2,843.18 $6,160.22 $73,922.63 Management Analyst (MANA)2 $37.31 $2,985.11 $6,467.74 $77,612.89 Planner I/II - Level II (PLNR2)3 $39.18 $3,134.57 $6,791.56 $81,498.75 4 $41.14 $3,291.04 $7,130.60 $85,567.17 5 $43.19 $3,455.55 $7,487.02 $89,844.22 RANGE 89 CLASS STEP Hourly Biweekly Monthly Annually Information Systems Analyst (ISAN)X 1 $37.31 $2,985.11 $6,467.74 $77,612.89 2 $39.18 $3,134.57 $6,791.56 $81,498.75 3 $41.14 $3,291.04 $7,130.60 $85,567.17 4 $43.19 $3,455.55 $7,487.02 $89,844.22 5 $45.35 $3,628.07 $7,860.83 $94,329.91 RANGE 92 CLASS STEP Hourly Biweekly Monthly Annually Community Services Manager (CSMG)X 1 $39.16 $3,132.56 $6,787.22 $81,446.59 Information Systems Operations Manager (ISOM)2 $41.11 $3,289.04 $7,126.25 $85,515.01 Civil Engineer (CIVE)3 $43.17 $3,453.54 $7,482.67 $89,792.06 4 $45.33 $3,626.07 $7,856.48 $94,277.75 5 $47.60 $3,807.62 $8,249.85 $98,998.16 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 94 CLASS STEP Hourly Biweekly Monthly Annually Building Official (BDBO)X 1 $42.12 $3,369.79 $7,301.20 $87,614.42 2 $44.23 $3,538.30 $7,666.32 $91,995.79 3 $46.44 $3,715.34 $8,049.90 $96,598.84 4 $48.76 $3,900.91 $8,451.96 $101,423.56 5 $51.20 $4,096.00 $8,874.67 $106,496.05 CITY OF ROHNERT PARK - PAY RATES AND RANGES Service Employees' International Union (SEIU - Local 1021) - Maintenance Workers *Inactive salary step; acting pay previously incorporated into base salary RANGE 52W STEP Hourly Biweekly Monthly Annually Maintenance Worker Trainee (MWT)1 $15.03 $1,202.72 $2,605.90 $31,270.80 2 $15.79 $1,263.10 $2,736.71 $32,840.52 3 $16.58 $1,326.32 $2,873.70 $34,484.40 4 $17.41 $1,392.88 $3,017.90 $36,214.80 5 $18.28 $1,462.76 $3,169.31 $38,031.72 RANGE 60W STEP Hourly Biweekly Monthly Annually Landscape Maintenance Worker (LMW)1 $17.87 $1,429.48 $3,097.21 $37,166.52 2 $18.76 $1,500.79 $3,251.71 $39,020.52 3 $19.70 $1,575.90 $3,414.45 $40,973.40 4 $20.69 $1,654.81 $3,585.43 $43,025.16 5 $21.72 $1,737.53 $3,764.65 $45,175.80 RANGE 64W STEP Hourly Biweekly Monthly Annually Meter Technician (PWMT)1 $19.57 $1,565.92 $3,392.82 $40,713.84 2 $20.55 $1,644.36 $3,562.77 $42,753.24 3 $21.58 $1,726.60 $3,740.96 $44,891.52 4 $22.66 $1,813.12 $3,928.42 $47,141.04 5 $23.80 $1,903.92 $4,125.15 $49,501.80 RANGE 70W STEP Hourly Biweekly Monthly Annually Maintenance Worker I (MW1)1 $23.95 $1,915.80 $4,150.90 $49,810.80 2 $25.15 $2,011.83 $4,358.96 $52,307.52 3 $26.41 $2,112.61 $4,577.32 $54,927.84 4 $27.73 $2,218.14 $4,805.98 $57,671.76 5 $29.11 $2,328.91 $5,045.97 $60,551.64 RANGE 74W STEP Hourly Biweekly Monthly Annually Fleet Mechanic (FMEC)1 $26.43 $2,114.51 $4,581.44 $54,977.28 Maintenance Worker II (MW2)2 $27.75 $2,220.05 $4,810.10 $57,721.20 3 $29.14 $2,330.81 $5,050.09 $60,601.08 4 $30.59 $2,447.28 $5,302.44 $63,629.28 5 $32.12 $2,569.45 $5,567.15 $66,805.80 *6 $33.71 $2,696.94 $5,843.36 $70,120.34 RANGE 78W STEP Hourly Biweekly Monthly Annually Electrician (ELEC)1 $29.05 $2,324.16 $5,035.67 $60,428.04 2 $30.50 $2,440.15 $5,286.99 $63,443.88 3 $32.03 $2,562.32 $5,551.70 $66,620.40 4 $33.63 $2,690.20 $5,828.77 $69,945.24 5 $35.31 $2,824.74 $6,120.26 $73,443.12 RANGE 79W STEP Hourly Biweekly Monthly Annually Arborist (ARB)1 $29.79 $2,383.10 $5,163.39 $61,960.68 Fleet Services Supervisor (FSS)2 $31.28 $2,502.42 $5,421.92 $65,063.04 Supervising Maintenance Worker (SMW)3 $32.84 $2,627.45 $5,692.81 $68,313.72 4 $34.48 $2,758.66 $5,977.09 $71,725.08 5 $36.21 $2,896.52 $6,275.79 $75,309.48 RANGE 83W STEP Hourly Biweekly Monthly Annually General Services Supervisor (GSSR)1 $32.83 $2,626.50 $5,690.75 $68,289.00 Utilities Services Supervisor (PWUSS)2 $34.47 $2,757.71 $5,975.03 $71,700.36 3 $36.19 $2,895.57 $6,273.73 $75,284.76 4 $38.01 $3,040.56 $6,587.88 $79,054.56 5 $39.91 $3,192.68 $6,917.48 $83,009.76 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Public Safety Officers' Association (RPPSOA) **Hourly rate based on 2,920 hours annually RANGE 68 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Dispatcher (PSD)XD 1 $26.99 $2,159.20 $4,678.27 $56,139.20 2 $28.34 $2,267.20 $4,912.27 $58,947.20 3 $29.76 $2,380.80 $5,158.40 $61,900.80 4 $31.25 $2,500.00 $5,416.67 $65,000.00 5 $32.81 $2,624.80 $5,687.07 $68,244.80 PT Public Safety Dispatcher (PTD) - Hourly 1 $26.99 2 $28.34 3 $29.76 4 $31.25 5 $32.81 RANGE 69 CLASS STEP Hourly Biweekly Monthly Annually Community Services Officer (CSO)S-CSO 1 $23.65 $1,892.00 $4,099.33 $49,192.00 2 $24.83 $1,986.40 $4,303.87 $51,646.40 3 $26.07 $2,085.60 $4,518.80 $54,225.60 4 $27.37 $2,189.60 $4,744.13 $56,929.60 5 $28.74 $2,299.20 $4,981.60 $59,779.20 RANGE 81 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer Trainee (PSOT)S 1 $25.46 $2,036.55 $4,412.52 $52,950.24 RANGE 83 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Communications Supervisor XD 1 $34.01 $2,720.80 $5,895.07 $70,740.80 (PSCS)2 $35.71 $2,856.80 $6,189.73 $74,276.80 3 $37.50 $3,000.00 $6,500.00 $78,000.00 4 $39.37 $3,149.60 $6,824.13 $81,889.60 5 $41.34 $3,307.20 $7,165.60 $85,987.20 RANGE 84A CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer I (PSO1)S 1 $33.41 $2,672.80 $5,791.07 $69,492.80 2 $35.08 $2,806.40 $6,080.53 $72,966.40 3 $36.84 $2,947.20 $6,385.60 $76,627.20 4 $38.68 $3,094.40 $6,704.53 $80,454.40 5 $40.61 $3,248.80 $7,039.07 $84,468.80 6 $42.44 $3,395.20 $7,356.27 $88,275.20 RANGE 84B CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer II (PSO2)S 1 $34.25 $2,740.00 $5,936.67 $71,240.00 2 $35.96 $2,876.80 $6,233.07 $74,796.80 3 $37.76 $3,020.80 $6,545.07 $78,540.80 4 $39.65 $3,172.00 $6,872.67 $82,472.00 5 $41.63 $3,330.40 $7,215.87 $86,590.40 6 $43.50 $3,480.00 $7,540.00 $90,480.00 RANGE 84C CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer III (PSO3)S 1 $35.45 $2,836.00 $6,144.67 $73,736.00 2 $37.22 $2,977.60 $6,451.47 $77,417.60 3 $39.08 $3,126.40 $6,773.87 $81,286.40 4 $41.03 $3,282.40 $7,111.87 $85,342.40 5 $43.08 $3,446.40 $7,467.20 $89,606.40 6 $45.02 $3,601.60 $7,803.47 $93,641.60 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Public Safety Officers' Association (RPPSOA) **Hourly rate based on 2,920 hours annually RANGE 84D CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer IV (PSO4)S 1 $37.22 $2,977.60 $6,451.47 $77,417.60 2 $39.08 $3,126.40 $6,773.87 $81,286.40 3 $41.03 $3,282.40 $7,111.87 $85,342.40 4 $43.08 $3,446.40 $7,467.20 $89,606.40 5 $45.24 $3,619.20 $7,841.60 $94,099.20 6 $47.27 $3,781.60 $8,193.47 $98,321.60 RANGE 86A CLASS STEP **Hourly Biweekly Monthly Annually Fire Public Safety Officer I (FPSO1)S 1 $23.15 $2,599.79 $5,632.88 $67,594.60 2 $24.31 $2,729.74 $5,914.44 $70,973.31 3 $25.53 $2,866.70 $6,211.18 $74,534.12 4 $26.80 $3,009.88 $6,521.40 $78,256.78 5 $28.14 $3,160.06 $6,846.79 $82,161.52 6 $29.41 $3,302.46 $7,155.33 $85,863.95 RANGE 86B CLASS STEP **Hourly Biweekly Monthly Annually Fire Public Safety Officer II (FPSO2)S 1 $23.73 $2,665.16 $5,774.51 $69,294.07 2 $24.92 $2,798.22 $6,062.81 $72,753.72 3 $26.16 $2,938.29 $6,366.29 $76,395.45 4 $27.47 $3,085.36 $6,684.94 $80,219.27 5 $28.84 $3,239.43 $7,018.76 $84,225.17 6 $30.14 $3,384.94 $7,334.04 $88,008.53 RANGE 86C CLASS STEP **Hourly Biweekly Monthly Annually Fire Public Safety Officer III (FPSO3)S 1 $24.56 $2,758.53 $5,976.82 $71,721.89 2 $25.79 $2,896.27 $6,275.24 $75,302.93 3 $27.08 $3,041.00 $6,588.84 $79,066.05 4 $28.43 $3,192.74 $6,917.61 $83,011.26 5 $29.85 $3,352.26 $7,263.23 $87,158.79 6 $31.19 $3,503.22 $7,590.31 $91,083.77 RANGE 86D CLASS STEP **Hourly Biweekly Monthly Annually Fire Public Safety Officer IV (FPSO4)S 1 $25.79 $2,896.27 $6,275.24 $75,302.93 2 $27.08 $3,041.00 $6,588.84 $79,066.05 3 $28.43 $3,192.74 $6,917.61 $83,011.26 4 $29.85 $3,352.26 $7,263.23 $87,158.79 5 $31.35 $3,520.34 $7,627.41 $91,528.87 6 $32.75 $3,678.31 $7,969.66 $95,635.93 RANGE 89 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Sergeant (PSGT)S 1 $44.85 $3,588.00 $7,774.00 $93,288.00 2 $47.09 $3,767.20 $8,162.27 $97,947.20 3 $49.44 $3,955.20 $8,569.60 $102,835.20 4 $51.92 $4,153.60 $8,999.47 $107,993.60 5 $54.51 $4,360.80 $9,448.40 $113,380.80 6 $56.97 $4,557.60 $9,874.80 $118,497.60 RANGE 91 CLASS STEP **Hourly Biweekly Monthly Annually Fire Assignment Sergeant (FSGT)S 1 $31.08 $3,489.99 $7,561.65 $90,739.83 2 $32.63 $3,664.30 $7,939.31 $95,271.76 3 $34.26 $3,847.16 $8,335.52 $100,026.24 4 $35.97 $4,040.14 $8,753.65 $105,043.74 5 $37.77 $4,241.68 $9,190.32 $110,283.79 6 $39.47 $4,433.11 $9,605.07 $115,260.82 CITY OF ROHNERT PARK - PAY RATES AND RANGES Miscellaneous Part-Time (MISPT2) - Community Services Department RANGE 38 STEP Hourly PT Community Services Leader (PTCSL)1 $10.50 PT Facility Attendant (PTFA)2 $10.77 PT Lifeguard (PTLC)3 $11.31 PT Pool Cashier (PTPC)4 $11.88 5 $12.47 RANGE 43 STEP Hourly PT Senior Community Services Leader (PTSCSL)1 $10.76 2 $11.30 3 $11.87 4 $12.46 5 $13.08 RANGE 45 STEP Hourly PT Senior Lifeguard (PTSRL)1 $11.58 PT Sports Center Coordinator (PTSC)2 $12.16 PT Aquatics Office Assistant (PTAOA)3 $12.77 PT Swim Instructor (PTIL)4 $13.41 5 $14.08 RANGE 53 STEP Hourly PT Pool Manager (PTPMGR)1 $12.46 2 $13.08 3 $13.73 4 $14.42 5 $15.14 RANGE 59 STEP Hourly PT Community Services Coordinator (PTCSC)1 $13.73 2 $14.42 3 $15.14 4 $15.90 5 $16.70 CITY OF ROHNERT PARK - PAY RATES AND RANGES Miscellaneous Part-Time Hourly Positions Administrative/Office Hourly PT Administrative Assistant (PTAA)$10.50 - $28.50 PT Office Assistant (PTO1)$10.50 - $19.00 PT Information Systems Assistant (PTIS)$20.00 - $25.00 PT Technical Advisor (PTTA)$14.25 - $47.50 Temporary Management Analyst (TMAN)$25.00 - $40.00 PT Administrative Intern (PTAI)$10.50 - $19.00 Community Services Hourly PT Custodian (PTC)$11.40 - $14.00 PT Lead Custodian (PTCL)$13.73 - $16.70 Development Services Hourly PT Building Inspector (PTBI)$31.15 - $37.86 Performing Arts Center Hourly PT Box Office Assistant (PTBA)$11.00 - $12.13 PT Arts Center House Manager (PTHM)$10.50 - $12.60 PT Theatre Technician I (PTT1)$10.50 - $13.97 PT Theatre Technician II (PTT2)$12.08 - $15.41 Public Safety Hourly PT Animal Shelter Assistant (ASA)$11.40 - $14.25 PT Community Services Leader (PTCSL)$10.50 - $12.47 PT Public Safety Records Clerk (PTPSRC)$15.00 - $20.00 Public Works Hourly Seasonal Maintenance Assistant (SMA)$11.40 - $14.00 Public Safety Amount/Percentage Euthanasia Certification 7% Stipends by Unit CITY OF ROHNERT PARK - PAY RATES AND RANGES Pensionable Stipends by Unit *Inactive stipend; closed to new hires **Only one POST stipend paid per employee ***Only pensionable for classic PERS members All Units Amount/Percentage Acting Pay 5% - 10% *Longevity 2% - 10% By Employment Contract Amount/Percentage POST Certification Pay (Director of Public Safety) - Executive 10% Confidential Amount/Percentage Bilingual $100/month Educational Incentive - BA/BS, MA/MS $50/month Rohnert Park Employees' Association (RPEA)Amount/Percentage Bilingual $100/month Educational Incentive - MA/MS $50/month Rohnert Park Public Safety Managers' Association (RPPSMA)Amount/Percentage POST Certification Pay (Commanders) - Supervisory 7.0% POST Certification Pay (Commanders) - Management 8.5% Rohnert Park Public Safety Officers' Association (RPPSOA)Amount/Percentage Acting Supervisor/Watch Commander 5% - 10% Acting Commander 10% - 15% Bilingual $175/month Detective 5.0% Field Training Officer 5.0% Non-Sworn Training Officer 5.0% Motorcycle Duty 5.0% **Intermediate POST Certification 4.5% **Advanced POST Certification 7.0% **POST Supervisory Certification (Sergeant)9.0% POST Field Evidence Tech Certification (CSO)2.5% Shift Differential 5.0% Special/Extra Assignments 5.0% ***Uniform Allowance $1,080/year (sworn); $540/year (CSO) Service Employees' International Union (SEIU)Amount/Percentage Certification and License Program - Level I 2.6% Certification and License Program - Level II 4.5% Certification and License Program - Level III 6.0% Educational Incentive Pay - Level I $75/month Educational Incentive Pay - Level II $100/month Educational Incentive Pay - Level III $135/month ITEM NO. 7C4 1 Meeting Date: May 9, 2017 Department: Administration Submitted By: Darrin Jenkins, City Manager Agenda Title: Consideration of First Amendment to the Foxtail Golf Course Lease for Bunker Renovation RECOMMENDED ACTION: Approve the First Amendment to the Foxtail Golf Course Lease for the purpose of funding bunker renovations. Approve appropriations increase and related actions to effect the lease. BACKGROUND: The City owns two 18-hole golf courses. The courses are leased and managed by Course Co. doing business as Rohnert Park Golf (Tenant). The lease includes provisions for setting aside golf revenue for capital improvements in a Capital Improvement Fund. In 2003, the City advanced $355,000 to the Capital Improvement Fund to remodel the driving range and make other course improvements. There are two remaining monthly payments and the advance will be repaid to the City (all principal and 5% annual interest) in June 2017. In addition to the City’s advance, from time to time, the Tenant has also advanced funds to the Capital Improvement Fund for emergency repairs—irrigation pumps and bank stabilization are examples. The City Council directed staff on February 14, 2017, to amend the Foxtail Lease to implement a bunker renovation project. This item is the formal action required to implement a lease amendment. ANALYSIS: The conditions of both the North Course and South Course are excellent, with many considering them the best they’ve seen in years. The one exception is the bunkers on the North Course. Staff and the Tenant have identified a need to remodel the bunkers, adding liners and drainage systems to ensure proper functioning of these important golf elements. Doing so requires capital funds. The current capital plan programs $30,000 per year to go towards bunker replacement. A more cost efficient way to accomplish bunker renovation would be to advance enough capital to renovate the most critical bunkers all at once, and then repay the advance over the life of the bunkers. This enables the course to improve conditions for golfers immediately rather than three or four bunkers per year. There are 47 bunkers on the North Course. Less than that amount need immediate renovation. The Tenant estimates the capital cost to renovate the most critical bunkers on the North Course at $177,000. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7C4 2 The proposed terms of the advance are as follows: 1. Principal advanced is amortized over 120 monthly installments 2. 5% interest per annum on the amount of unpaid principal. The proposed First Amendment to the lease memorializes the terms of the advance. It also clarifies the lease terms so it is clear that maintaining four inches of sand in the bunkers is at the expense of the Tenant, not the City. STRATEGIC PLAN ALIGNMENT: Per the City of Rohnert Park Strategic Plan Action Plan, Goal C.1 Explore potential to improve golf course sand traps, including discussions of participation with Sonoma State University – the advance would accomplish the improvement of the sand traps (bunkers). FISCAL IMPACT/FUNDING SOURCE: As part of the University District development agreement the developer is required to deposit $11,200 per house at the close of escrow. The City is to segregate the funds in a separate account and invest the funds. The investment earnings are to be placed in the City’s General Fund for the purpose of offsetting the net cost of providing services to the newly developed area without sacrificing services of existing residents. The City currently holds over $300,000 in a dedicated fund for the purpose of investing per the development agreement. Current 5-year CD rates are only 2.3%. The proposed advance would earn interest at 5%. The difference is 2.7% of increased interest revenue for the City. Over the life of the $177,000 advance, the difference between 2.3% interest and 5% interest is $23,700. The City can use this increased revenue toward offsetting the costs of providing services in the University District. OPTIONS CONSIDERED: 1. Recommended Option: Approve the First Amendment to the golf course lease effecting an advance to the Capital Improvement Fund for the purposes of renovating the bunkers on the North Course. 2. Alternative A: Direct staff to bring back an amendment to the golf course lease with different terms, amounts, and scope of work. Council would provide direction on the specific changes from the recommended option. 3. Alternative B: Decline to make an advance. In that case the renovations will occur a bit at a time over the next decade. City will receive 1-3% on its held funds rather than 5% interest with the investment in the capital improvement fund. Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: 4/10/2017 City Manager Approval Date: 5/4/2017 Attachments (list in packet assembly order): 1. Resolution 2. First Amendment to the Foxtail Golf Course Lease 3. Amortization Schedule RESOLUTION NO. 2017-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE FIRST AMENDMENT TO THE FOXTAIL GOLF COURSE LEASE WHEREAS, the City owns two 18-hole golf courses and leases the courses to Rohnert Park Golf via the Foxtail Golf Course Lease dated July 1, 2012; and WHEREAS, the City now desires to amend the lease to advance funds for the renovation of a portion of the bunkers at the Foxtail Golf Course (“First Amendment”); and WHEREAS, the City is party to an Amended and Restated Development Agreement by and Among the City and University District LLC and Vast Oak Properties L.P. for the development of the University District Specific Plan (Development Agreement); and WHEREAS, the Development Agreement provides funds for a Maintenance Annuity and requires the City to invest all amounts received to create an income stream for the City’s General Fund to pay for the increased cost of municipal services; and WHEREAS, the advance of funds for the bunker renovation is an investment paying five percent interest per year for ten years and creates an income stream for the City’s General Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the First Amendment to the Foxtail Golf Course Lease is hereby approved. BE IT FURTHER RESOLVED Fiscal Year 2016-17 appropriations in Fund 151 are increased by $177,000 to fund the bunker renovation advance in accordance with the First Amendment attached hereto as Exhibit A and incorporated herein. BE IT FURTHER RESOLVED that the City Manager is hereby directed to execute the First Amendment in substantially similar form to Exhibit A, subject to minor revisions by the City Attorney or City Manager, and any other documents pertaining to this transaction for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 9th day of May, 2017. CITY OF ROHNERT PARK ____________________________________ Jake Mackenzie, Mayor ATTEST: _____________________________ Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 1 FIRST AMENDMENT TO FOXTAIL GOLF COURSE LEASE This First Amendment to Foxtail Golf Course Lease (“First Amendment”) dated as of _____________, 2017 (“Effective Date”), is entered into by and between the CITY OF ROHNERT PARK, a municipal corporation (“City” or “Landlord”) and ROHNERT PARK GOLF, L.P., a California limited partnership (“Tenant”). BACKGROUND A. Tenant and City are parties to that certain Foxtail Golf Course Lease (the “Original Lease”) dated July 1, 2012, pursuant to which Tenant leases from the City the Foxtail Golf Course, located in Rohnert Park, California. B. Tenant and the City now desire to amend the Original Lease as set forth in this First Amendment. C. Capitalized terms used but not defined in this First Amendment shall have the respective meanings provided in the Original Lease. AGREEMENT NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Tenant and the City agree as follows: 1. The Original Lease shall be amended to add the following as Section 3.7: “3.7 Bunker Loan. The City shall loan the sum of one hundred and seventy-seven thousand dollars ($177,000) in immediately available funds (“Bunker Loan”) to the Capital Improvement Fund for the purpose of making capital improvements to the Site, as provided in Section 3.7.1 below. The City shall deposit the Bunker Loan into the Capital Improvement Fund on or before ten days after execution of this First Amendment. 3.7.1. Bunker Improvements. City and Tenant agree that the Bunker Loan shall be used for the purpose of renovating the bunkers on the North Golf Course on the Site. 3.7.2 Repayment of Bunker Loan. The principal and interest amount of the Bunker Loan shall be amortized in equal monthly installments of $1,877.36 over the period that ends on the date that is one hundred and twenty (120) months following the City’s deposit of the Bunker Loan to the Capital Improvement Fund (“Maturity Date”). The Bunker Loan shall earn interest at the rate of five percent (5%) per annum on the amount of unpaid principal. Commencing in the 20th day of the first calendar month following the City’s deposit of the Bunker Loan and continuing each calendar month thereafter until the Maturity Date, monthly payment of principal and interest to the City shall be made from the Capital Improvement Fund.” 2. Exhibit D of the Lease, Golf Course Maintenance Specifications, Section 2.17.2 is deleted and restated in its entirety as follows: “Sand depth shall be randomly checked monthly for depth of sand and shall be maintained no less than four inches (4”) deep at sole expense of the Tenant. Tenant shall submit written report to City of any bunkers with less than four (4”) 2 inches of sand. Additional sand beyond the minimum four (4”) depth may be added, at City expense, at City sole discretion.” 3. Original Lease In Full Force and Effect. Except as modified herein, the provisions, conditions, and terms of the Original Lease shall remain unchanged and in full force and effect. In the case of any inconsistency between the provisions of the Original Lease and this First Amendment, the provisions of this First Amendment shall govern and control. IN WITNESS WHEREOF, the parties have executed this First Amendment as of the Effective Date. TENANT: Rohnert Park Golf, L.P., a California limited partnership By: Rohnert Park Golf Investors, Inc., a California corporation, General Partner ___________________________ ___________________________ Printed Name ___________________________ Title CITY: City of Rohnert Park, a municipal corporation By: _________________________________ Mayor Jake Mackenzie Pursuant to Resolution No. ____________ ATTEST: _______________________________ Approved as to Form: _______________________________________ City Attorney, Michelle Marchetta Kenyon Foxtail First Amendment Bunker Advance Amortization Schedule Fund 151 Fund 001 Foxtail Bunker Advance Payment # Payment Month Payment Year Principal Amount Dedicated Interest Amount 001‐ 1900‐300‐3411 Total Payment Loan Balance Principal: $177,000 1 July 2017 $1,139.86 $737.50 $1,877.36 $175,860.14 Interest Rate: 5% 2 August 2017 $1,144.61 $732.75 $1,877.36 $174,715.53 Term: 120 months 3 September 2017 $1,149.38 $727.98 $1,877.36 $173,566.15 Payments: $1,877.36 monthly 4 October 2017 $1,154.17 $723.19 $1,877.36 $172,411.99 5 November 2017 $1,158.98 $718.38 $1,877.36 $171,253.01 6 December 2017 $1,163.81 $713.55 $1,877.36 $170,089.20 7 January 2017 $1,168.65 $708.71 $1,877.36 $168,920.55 8 February 2018 $1,173.52 $703.84 $1,877.36 $167,747.03 9 March 2018 $1,178.41 $698.95 $1,877.36 $166,568.61 10 April 2018 $1,183.32 $694.04 $1,877.36 $165,385.29 11 May 2018 $1,188.25 $689.11 $1,877.36 $164,197.03 12 June 2018 $1,193.21 $684.15 $1,877.36 $163,003.83 13 July 2018 $1,198.18 $679.18 $1,877.36 $161,805.65 14 August 2018 $1,203.17 $674.19 $1,877.36 $160,602.48 15 September 2018 $1,208.18 $669.18 $1,877.36 $159,394.30 16 October 2018 $1,213.22 $664.14 $1,877.36 $158,181.08 17 November 2018 $1,218.27 $659.09 $1,877.36 $156,962.81 18 December 2018 $1,223.35 $654.01 $1,877.36 $155,739.46 19 January 2018 $1,228.45 $648.91 $1,877.36 $154,511.02 20 February 2019 $1,233.56 $643.80 $1,877.36 $153,277.45 21 March 2019 $1,238.70 $638.66 $1,877.36 $152,038.75 22 April 2019 $1,243.86 $633.49 $1,877.36 $150,794.89 23 May 2019 $1,249.05 $628.31 $1,877.36 $149,545.84 24 June 2019 $1,254.25 $623.11 $1,877.36 $148,291.59 25 July 2019 $1,259.48 $617.88 $1,877.36 $147,032.11 26 August 2019 $1,264.73 $612.63 $1,877.36 $145,767.38 27 September 2019 $1,270.00 $607.36 $1,877.36 $144,497.39 28 October 2019 $1,275.29 $602.07 $1,877.36 $143,222.10 29 November 2019 $1,280.60 $596.76 $1,877.36 $141,941.50 30 December 2019 $1,285.94 $591.42 $1,877.36 $140,655.56 31 January 2019 $1,291.29 $586.06 $1,877.36 $139,364.27 32 February 2020 $1,296.68 $580.68 $1,877.36 $138,067.59 33 March 2020 $1,302.08 $575.28 $1,877.36 $136,765.51 34 April 2020 $1,307.50 $569.86 $1,877.36 $135,458.01 35 May 2020 $1,312.95 $564.41 $1,877.36 $134,145.06 36 June 2020 $1,318.42 $558.94 $1,877.36 $132,826.64 37 July 2020 $1,323.92 $553.44 $1,877.36 $131,502.72 38 August 2020 $1,329.43 $547.93 $1,877.36 $130,173.29 39 September 2020 $1,334.97 $542.39 $1,877.36 $128,838.32 40 October 2020 $1,340.53 $536.83 $1,877.36 $127,497.79 41 November 2020 $1,346.12 $531.24 $1,877.36 $126,151.67 42 December 2020 $1,351.73 $525.63 $1,877.36 $124,799.94 43 January 2020 $1,357.36 $520.00 $1,877.36 $123,442.58 44 February 2021 $1,363.02 $514.34 $1,877.36 $122,079.56 45 March 2021 $1,368.69 $508.66 $1,877.36 $120,710.87 46 April 2021 $1,374.40 $502.96 $1,877.36 $119,336.47 47 May 2021 $1,380.12 $497.24 $1,877.36 $117,956.35 48 June 2021 $1,385.87 $491.48 $1,877.36 $116,570.47 49 July 2021 $1,391.65 $485.71 $1,877.36 $115,178.82 50 August 2021 $1,397.45 $479.91 $1,877.36 $113,781.38 51 September 2021 $1,403.27 $474.09 $1,877.36 $112,378.11 52 October 2021 $1,409.12 $468.24 $1,877.36 $110,968.99 53 November 2021 $1,414.99 $462.37 $1,877.36 $109,554.00 M:\00_Agendas ‐ City Council\05‐09‐2017\7C4 3 First Amendment Loan Amortization Schedule.xlsx1 5/4/2017 Foxtail First Amendment Bunker Advance Amortization Schedule Fund 151 Fund 001 Foxtail Bunker Advance Payment # Payment Month Payment Year Principal Amount Dedicated Interest Amount 001‐ 1900‐300‐3411 Total Payment Loan Balance 54 December 2021 $1,420.88 $456.47 $1,877.36 $108,133.11 55 January 2021 $1,426.80 $450.55 $1,877.36 $106,706.31 56 February 2022 $1,432.75 $444.61 $1,877.36 $105,273.56 57 March 2022 $1,438.72 $438.64 $1,877.36 $103,834.84 58 April 2022 $1,444.71 $432.65 $1,877.36 $102,390.13 59 May 2022 $1,450.73 $426.63 $1,877.36 $100,939.39 60 June 2022 $1,456.78 $420.58 $1,877.36 $99,482.61 61 July 2022 $1,462.85 $414.51 $1,877.36 $98,019.76 62 August 2022 $1,468.94 $408.42 $1,877.36 $96,550.82 63 September 2022 $1,475.06 $402.30 $1,877.36 $95,075.76 64 October 2022 $1,481.21 $396.15 $1,877.36 $93,594.54 65 November 2022 $1,487.38 $389.98 $1,877.36 $92,107.16 66 December 2022 $1,493.58 $383.78 $1,877.36 $90,613.58 67 January 2022 $1,499.80 $377.56 $1,877.36 $89,113.78 68 February 2023 $1,506.05 $371.31 $1,877.36 $87,607.73 69 March 2023 $1,512.33 $365.03 $1,877.36 $86,095.40 70 April 2023 $1,518.63 $358.73 $1,877.36 $84,576.77 71 May 2023 $1,524.96 $352.40 $1,877.36 $83,051.81 72 June 2023 $1,531.31 $346.05 $1,877.36 $81,520.50 73 July 2023 $1,537.69 $339.67 $1,877.36 $79,982.81 74 August 2023 $1,544.10 $333.26 $1,877.36 $78,438.72 75 September 2023 $1,550.53 $326.83 $1,877.36 $76,888.18 76 October 2023 $1,556.99 $320.37 $1,877.36 $75,331.19 77 November 2023 $1,563.48 $313.88 $1,877.36 $73,767.71 78 December 2023 $1,569.99 $307.37 $1,877.36 $72,197.72 79 January 2023 $1,576.54 $300.82 $1,877.36 $70,621.18 80 February 2024 $1,583.10 $294.25 $1,877.36 $69,038.08 81 March 2024 $1,589.70 $287.66 $1,877.36 $67,448.38 82 April 2024 $1,596.32 $281.03 $1,877.36 $65,852.05 83 May 2024 $1,602.98 $274.38 $1,877.36 $64,249.08 84 June 2024 $1,609.66 $267.70 $1,877.36 $62,639.42 85 July 2024 $1,616.36 $261.00 $1,877.36 $61,023.06 86 August 2024 $1,623.10 $254.26 $1,877.36 $59,399.96 87 September 2024 $1,629.86 $247.50 $1,877.36 $57,770.10 88 October 2024 $1,636.65 $240.71 $1,877.36 $56,133.45 89 November 2024 $1,643.47 $233.89 $1,877.36 $54,489.98 90 December 2024 $1,650.32 $227.04 $1,877.36 $52,839.66 91 January 2024 $1,657.19 $220.17 $1,877.36 $51,182.47 92 February 2025 $1,664.10 $213.26 $1,877.36 $49,518.37 93 March 2025 $1,671.03 $206.33 $1,877.36 $47,847.34 94 April 2025 $1,678.00 $199.36 $1,877.36 $46,169.34 95 May 2025 $1,684.99 $192.37 $1,877.36 $44,484.35 96 June 2025 $1,692.01 $185.35 $1,877.36 $42,792.34 97 July 2025 $1,699.06 $178.30 $1,877.36 $41,093.29 98 August 2025 $1,706.14 $171.22 $1,877.36 $39,387.15 99 September 2025 $1,713.25 $164.11 $1,877.36 $37,673.90 100 October 2025 $1,720.39 $156.97 $1,877.36 $35,953.52 101 November 2025 $1,727.55 $149.81 $1,877.36 $34,225.96 102 December 2025 $1,734.75 $142.61 $1,877.36 $32,491.21 103 January 2025 $1,741.98 $135.38 $1,877.36 $30,749.23 104 February 2026 $1,749.24 $128.12 $1,877.36 $28,999.99 105 March 2026 $1,756.53 $120.83 $1,877.36 $27,243.47 106 April 2026 $1,763.85 $113.51 $1,877.36 $25,479.62 M:\00_Agendas ‐ City Council\05‐09‐2017\7C4 3 First Amendment Loan Amortization Schedule.xlsx2 5/4/2017 Foxtail First Amendment Bunker Advance Amortization Schedule Fund 151 Fund 001 Foxtail Bunker Advance Payment # Payment Month Payment Year Principal Amount Dedicated Interest Amount 001‐ 1900‐300‐3411 Total Payment Loan Balance 107 May 2026 $1,771.19 $106.17 $1,877.36 $23,708.43 108 June 2026 $1,778.57 $98.79 $1,877.36 $21,929.85 109 July 2026 $1,785.99 $91.37 $1,877.36 $20,143.87 110 August 2026 $1,793.43 $83.93 $1,877.36 $18,350.44 111 September 2026 $1,800.90 $76.46 $1,877.36 $16,549.54 112 October 2026 $1,808.40 $68.96 $1,877.36 $14,741.14 113 November 2026 $1,815.94 $61.42 $1,877.36 $12,925.20 114 December 2026 $1,823.50 $53.86 $1,877.36 $11,101.70 115 January 2026 $1,831.10 $46.26 $1,877.36 $9,270.59 116 February 2027 $1,838.73 $38.63 $1,877.36 $7,431.86 117 March 2027 $1,846.39 $30.97 $1,877.36 $5,585.47 118 April 2027 $1,854.09 $23.27 $1,877.36 $3,731.38 119 May 2027 $1,861.81 $15.55 $1,877.36 $1,869.57 120 June 2027 $1,869.57 $7.79 $1,877.36 ($0.00) Total $177,000.00 $48,283.15 $225,283.15 M:\00_Agendas ‐ City Council\05‐09‐2017\7C4 3 First Amendment Loan Amortization Schedule.xlsx3 5/4/2017 ITEM NO. 7D 1 Meeting Date: May 9, 2017 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Mary Grace Pawson, Director of Development Services Agenda Title: Authorizing the City Manager to Consent to an Assignment and Assumption Agreement for the Southeast Specific Plan Development Agreement RECOMMENDED ACTION: By Minute Order, authorize the City Manager to consent to an Assignment and Assumption Agreement for the Southeast Specific Plan Development Agreement. BACKGROUND and ANALYSIS: On December 7, 2010, the City entered into a Development Agreement (DA) with Redwood Equities Inc. (developer), which governs the development of the Southeast Specific Plan Area. Section 8 of the DA provides that the Developer may assign its rights and responsibilities under the Development Agreement with the consent of the City. In late 2016, the developer created a new entity Penn Grove Mountain LLC to facilitate the developing the Southeast Specific Plan Area. The new entity is an affiliate of Redwood Equities that is structured to streamline the process of executing final maps, delivering the developer’s affordable housing plan and implementing its approved project by vesting signature rights in one individual rather than a number of individuals. The developer has requested that the City recognize and consent to an assignment of the DA to Penn Grove Mountain. The City’s consent would be consistent with Section 8 of DA and should facilitate implementation of the project. STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D – Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: None. The recommended action is consistent with terms of the Development Agreement and should streamline project implementation. FISCAL IMPACT/FUNDING SOURCE: This action has no fiscal impact. Department Head Approval Date: 04/14/2017 Finance Director Approval Date: NA City Attorney Approval Date: 04/27/2017 City Manager Approval Date: 04/28/2017 Attachments (list in packet assembly order): 1. Assignment and Assumption Agreement Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 8 1 Meeting Date: May 9, 2017 Department: Public Works Submitted By: John McArthur, Director of Public Works & Community Services Agenda Title: Review Water Rate Study Draft Report and Provide Direction Regarding Rate Adjustment Timelines and Notices RECOMMENDED ACTION Review and receive the Water Rate Study Draft Report and provide direction on the recommended rate adjustment and actions for the City’s water rate adjustment process including: 1. Direct staff to send a Notice of Public Hearing to City of Rohnert Park water utility customers, and 2. Approve rate adjustment timeline described herein, including public hearing date and recommended effective date of new water rates. BACKGROUND The City of Rohnert Park provides water service to properties within its boundaries. The City charges fees based on infrastructure expenses and customer usage with the goal of recovering costs. The costs to operate, maintain, and improve the water system along with revenue from water service charge rates need to be evaluated periodically to ensure that the City recovers the cost of these services. Other financial considerations include debt service obligations and maintenance of adequate reserve levels. Rohnert Park’s water rates continue to be one of the lowest in the region. On July 1, 2015, the City implemented new water rates to generate enough revenue to keep up with rising operating costs including the absorption of six years of Sonoma County Water Agency rate increases. Prior to the 2015 water rate increase, the last adjustment to the water rates occurred in October 2008, more than 8 years ago. From 2008 to 2015 general inflation increased more than 12 percent and the cost of water purchased from the Sonoma County Water Agency (SCWA) increased more than 42 percent. Water purchases are the utility’s single largest cost. In 2015, water rate adjustment included an overall 9% rate increase as well as adoption of procedures for automatically adjusting water rates each January to reflect the cost increase of purchasing water from the Sonoma County Water Agency (SCWA), and general inflation. These adjustments to the water rates occurred in accordance with Government Code Section 53756, and will continue through January 2020. Upon implementing the 9% water rate increase, severe State mandated water conservation measures were imposed in response to a statewide drought. City water customers reduced water usage by 17%, and despite the rate increase, water rate revenue actually declined. Over the past year, as drought restrictions have eased, water usage has gradually increased and water rate revenue has partially recovered. However, water usage has not fully increased to pre-drought Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 8 2 levels, and based upon anticipated long-term water-use habit changes resulting from the drought, staff has determined it is unlikely that water rate revenue will be fully restored. DISCUSSION Staff has monitored water utility revenue closely since the previous water rate adjustment in 2015. Through the drought period, staff took actions to reduce expenses in order to maintain the solvency of the water utility. This included freezing discretionary spending and deferring all capital and non-emergency maintenance projects. The City’s water system is aging and is now over 50 years old. Due to the age of the system, the number of system failures has increased. This includes more water main pipe and water service pipe failures. Deferring needed capital projects as well as rehabilitation and improvement work on an aging water system such as Rohnert Park’s is not a sustainable long term approach to managing the water utility. Staff has determined that the average capital preservation needs are about $2.0 million per year. If water system capital needs continue to be deferred, the reliability and ability of the utility to provide safe drinking water could be jeopardized. Over the past several months, City staff has been working with The Reed Group to evaluate the water utility’s financial condition and develop a plan to adequately fund current and future system needs. A Water Rate Study Draft Report (Report) has been prepared and is attached for reference. The Report includes a determination of water utility financial needs and a proposed rate plan. The Report was presented to the City’s Water/Wastewater Issues Sub Committee on March 21, 2017. Upon receiving comments from the Sub Committee, the Report has been updated and is ready for City Council review and direction. Upon analyzing the financial condition and revenue needs of the water utility, the following findings have been made and are detailed in the Report: 1) The current water rates adequately address the utility’s financial needs for operation and maintenance, debt service, and maintaining prudent reserves, but the current rates do not adequately support the needs of the capital program. 2) Water rate revenue is sensitive to major decreases in water consumption that occur in a drought scenario, and therefore, the water utility needs a funding mechanism to address these drought related revenue shortfalls. The proposed rates include two components: (1) a water system capital preservation charge, and (2) a provision to implement a temporary water shortage surcharge. The Report has determined that the revenues generated by the current and proposed water rates and charges would not exceed the City’s cost of providing water service, including maintaining prudent reserves for specified purposes The previously approved procedures for automatically adjusting water rates to reflect the increased costs associated with water purchases from the SCWA, as well as to reflect the effects of general inflation, would still be in effect. These automatic adjustments are authorized to occur in January of each year through 2020. Capital Preservation Charge The water utility’s capital improvement program of preservation projects totals about $18.3 million (in future dollars) over the next ten years. Current water rates, and existing water demand, are estimated to provide about $300,000 annually for the capital improvement program which is insufficient to meet the capital needs of the water system. The proposed capital preservation charge would be phased in over a six-year period, and will be in addition to the current water rates ITEM NO. 8 3 and service charges. The Capital Preservation Charge would be used to support the City’s capital improvement program as well as maintenance projects and debt service related to capital projects Temporary Water Shortage Rate Surcharge If adopted, the proposed temporary water shortage rate surcharges, as set forth in Table 2 of the proposed Notice, would be implemented when the City Council declares a water shortage emergency necessitating mandatory water use reductions exceeding 10 percent. Temporary water shortage surcharges would be applied to the water usage rates (but not the monthly service charges or capital preservation charges), and the amount of the surcharge would vary with the amount of required water use reductions. Monthly flat service charges and capital preservation charges would be unaffected. The temporary surcharge would be rescinded when the City Council declares an end to mandatory water use restrictions Water shortage rate surcharges have been designed such that customers meeting water use reduction goals would have lower overall water bills than their water bills with normal (non-drought) water usage. For example, with the declaration of Stage 1 – 10% Mandatory Water Conservation, an 8 percent water shortage rate surcharge could be implemented. In this scenario, if the water customer met the 10% water conservation goal, their total charge for water service would actually be lower than their normal (no conservation requirement) water charges. NEXT STEPS: The California Constitution (Proposition 218) requires that local governments give a special form of mailed notice to parcels regarding a proposed water rate increase at least 45 days before holding a public hearing on the matter. If a majority of the parcels that receive water service file valid written protests with the City before the close of the public hearing, Proposition 218 states that the City cannot implement the proposed increase. If a majority of the parcels do not protest the proposed increase, the City Council has the authority to implement the proposed rate increase. The City has adopted local rules regarding the procedure for making and tabulating protests via adoption of Resolution 2011-25. A copy of those rules is attached to this report for reference. Following City Council direction, staff would immediately proceed with mailing public hearing notices to City water system customers. The public hearing would occur on July 11, 2017. Depending on the amount of protests received in writing prior to and at the public hearing, the first reading of the ordinance to adopt new rates could occur at the same meeting. If adopted, the second reading of the ordinance would occur at the next City Council meeting and the new rates would go into effect for bills rendered after October 1, 2017. Department Head Approval Date: May 2, 2017 Finance Director Approval Date: May 3, 2017 City Attorney Approval Date: May 2, 2017 City Manager Approval Date: May 4, 2017 Attachments: 1. Water Rate Study Draft Report 2. Public Hearing Notice 3. Resolution No. 2011-25 and Procedures for Conducting Protest Hearings for Proposed New or Increased Property-Related Fees and Charges CITY OF ROHNERT PARK Water Rate Study Revised Final Draft Report May 2, 2017 C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. Table of Contents SECTION I. EXECUTIVE SUMMARY ..........................................................................1 Introduction and Background ..........................................................................................1 Financial Plan and Revenue Needs..................................................................................1 Proposed Capital Preservation Charge ............................................................................3 Comparison of Proposed Water Rates with Neighboring Communities .........................4 Water Shortage Financial Analysis and Water Shortage Surcharges .............................5 SECTION II. WATER FINANCIAL PLAN ...................................................................7 Fund Structure and Cash Flows ......................................................................................7 Financial Plan Assumptions ............................................................................................9 Financial Plan Findings and Conclusions .....................................................................17 Water Shortage Financial Analysis ...............................................................................18 SECTION III. WATER RATES ......................................................................................25 Current Water Rates ......................................................................................................25 Customer Account Data and Water Use Estimates ......................................................26 Annual Automatic Adjustments to Water Rates ..........................................................27 Capital Preservation Charge ..........................................................................................28 Water Shortage Rate Surcharges ...................................................................................31 Adopting Proposed Water Rates ....................................................................................33 C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 1 SECTION I. EXECUTIVE SUMMARY INTRODUCTION AND BACKGROUND The City of Rohnert Park retained The Reed Group, Inc. to update its ten-year water system financial plan and to review the water rates for the City’s water utility. The purpose of the study was to ensure that water rates are sufficient to meet the utility’s financial and service obligations for ongoing operation and maintenance, debt service, and capital improvements while maintaining prudent reserves. The Reed Group first prepared financial plan for the utility in 2015, and the current study was intended to review the financial situation in the wake of the recent drought. The last adjustment to the water rates occurred in January 2017 with a second year of automatic water rate adjustments. As used in this study, the term “water rates” refers to the monthly service charges and water usage rates applicable to active connections to the City’s water system for the provision of water service, including fire protection services. The scope of services for the water rate study included the following: • Review financial goals and policy objectives • Review current budget, existing debt obligations, and capital improvement plans • Prepare a ten-year financial plan and determine annual water rate revenue requirements for the water utility • Review the current water rate structure and recommend changes consistent with rate setting objectives • Develop water rate recommendations that meet the legal requirements for cost of service • Prepare a water rate study report (this report) to document the analyses performed during the study • Present study recommendations to the City Council during a regular meeting, and assist the City in preparing a notice of public hearing regarding the proposed water rates • Present final water rate recommendations during a public hearing to adopt new rates. The purpose of this report is to describe the analyses performed, present the updated financial plan for the water utility, and summarize findings and recommendations regarding the water rates. FINANCIAL PLAN AND REVENUE NEEDS The City’s water utility, the region, and the State are emerging from a multi-year drought, which had reduced water sales and related revenue. While the financial condition of the water utility is not critical, reduced water sales did place some financial stress on the utility. In addition, capital improvement needs are not being fully or C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 2 adequately funded. When revenues fall short of expectations, it is typical that capital program needs are deferred. Constant pressure to keep water rates low can result in a chronic underfunding of infrastructure rehabilitation and upgrade needs. At the present time, funding of the utility’s long-term preservation needs is the most significant financial issue to be addressed. Current water rates and other revenues are sufficient to meet operating and maintenance costs and debt service obligations, maintain prudent financial reserves, and provide modest support of capital program needs. However, the current water rates are insufficient to support a viable long-term strategy to preserve and rehabilitate the water system. In the upcoming year (FY 17-18) it is estimated that only $300,000 will be available from water rates and other operating revenues to support the capital improvement program. The capital improvement program, in contrast, includes nearly $550,000 in planned expenditures in FY 17-18, averages about $2 million per year for the remaining nine years of the 10-year planning period, and in some years will require more than $2.5 million to fund necessary projects. It is recommended that the City continue making the automatic adjustments to water rates each January to offset the effects of SCWA water cost changes as well as general inflation. The automatic adjustment procedures adopted by the City Council in 2015 are valid through January 2020, and will then need to be re-adopted by the City Council. To address the chronic underfunding of the capital improvement program, it is recommended that the City adopt a new capital preservation charge. It is further recommended that the charge be gradually phased in over a 6-year period. During this transition, a portion of operating fund revenues would continue to support the capital program. In addition to meeting the financial needs of the utility with respect to operating and maintenance costs, debt service obligations, and capital program needs, it is recommended that the City establish and maintain financial reserves, as follows: • Operating Reserve – It is recommended that the water utility establish and maintain an Operating Reserve equal to 50 percent of annual operating and maintenance costs, including debt service costs, as a minimum balance in the Water Operating Fund. The utility is able to fully fund this reserve with current revenues. The Operating Reserve is intended to provide working capital for improved cash flows and capacity to address unforeseen needs. • Rate Stabilization Reserve – It is recommended that the water utility also establish a Rate Stabilization Reserve with a target balance of $1.5 million. The Rate Stabilization Reserve, once funded, would provide funds for buffering the potential financial impacts of extended drought conditions, damage to facilities from earthquakes or other events, or other significant events. At this time, there is insufficient financial capacity to fund a Rate Stabilization Reserve. However, once the capital preservation charge is fully implemented, there will be capacity in the general water rates to establish the Rate Stabilization Reserve by the end of the 10-year planning period. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 3 By continuing with previously adopted automatic water rate adjustments, adopting and gradually implementing a capital preservation charge, and establishing and maintaining financial reserves, as recommended above, the City will bolster the water utility’s financial condition, establish reliable and dedicated funding for long-term rehabilitation and upgrade needs, and reduce financial risk. In addition, it is recommended that the City adopt temporary water shortage surcharges, which would be implemented in the event of a future drought or other water supply shortage, when water use restrictions are necessary and mandated by the City Council. The temporary surcharges, as presented below, will also help to reduce financial risk for the benefit of both the City’s water utility and customers. The financial plan model reflects assumptions and estimates that are believed reasonable at the present time. However, conditions change. It is recommended that the City review the financial condition of the water utility annually as part of the budget process, and perform a more comprehensive financial plan and rate update study every 3 to 5 years, unless otherwise needed sooner. The financial analysis presented in this report indicates that the revenues generated by the current and proposed water rates and charges would not exceed the cost of providing service, including maintaining prudent reserves for specified purposes. Details of financial plan analyses and the recommendation to adopt a capital preservation charge and drought-related temporary water shortage surcharges are presented in Section II of this report. PROPOSED CAPITAL PRESERVATION CHARGE Exhibit I-1 presents the proposed capital preservation charge, including the 6-year period for implementing the charge. It is recommended that the charge initially be implemented with water bills rendered after October 1, 2017, with subsequent adjustments implemented each January from 2019 through 2023. Once fully implemented, it is estimated that the capital preservation charge will generate about $2 million annually and provide stable funding for variable capital program needs. Details of the proposed water system capital preservation charge are presented in Section III of this report. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 4 COMPARISON OF PROPOSED WATER RATES WITH NEIGHBORING COMMUNITIES A typical monthly water bill for residential customers in Rohnert Park is currently lower than water bills for comparable water usage in most neighboring communities. Even with the proposed capital preservation charge, the monthly water bills for a typical single family residential customer will be lower than all but two neighboring communities. The typical water bill for a single family customer in Rohnert Park is compared with water bills based on current water rates of neighboring communities in Exhibit I-2. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 5 WATER SHORTAGE FINANCIAL ANALYSIS AND WATER SHORTAGE SURCHARGES This water rate study also included an analysis of the financial impacts associated with drought and reduced water sales. As drought conditions worsened in 2015, the Governor declared a statewide water emergency and ordered urban water agencies to reduce water use by 25 percent. In implementing the Governor’s Executive Order, the SWRCB required the City of Rohnert Park to reduce water use by 20 percent relative to 2013 water use. The City, like other communities in the state, responded by requiring customers to reduce water usage and implementing restrictions on water use. The City, the region, and the State are now emerging from the multi-year drought. However, the City is concerned about potential financial vulnerability in the event of a future drought, especially a multi-year drought. The financial analyses in this report support the development of temporary water shortage rate surcharges that would be implemented during periods of mandatory water use reductions as declared by the City. Water shortage conditions can result in (1) reduced water sales, (2) reduced water supply purchase and pumping costs, (3) increased groundwater production costs1, and (4) increased water conservation education and assistance costs. The net effect of these impacts is to create a financial deficit during periods of water shortage (i.e., revenue will decline more than the decline in expenses). To counter the financial impact of water shortage, a multi-prong strategy is proposed that includes (1) utilizing a portion of available Operating or Rate Stabilization Reserves when voluntary water use reductions are in effect to offset the financial deficit created by reduced water sales, and (2) adopting and implementing temporary water shortage rate surcharges to generate additional revenue when mandatory use restrictions are necessary. This strategy, including the temporary water shortage rate surcharges, should be incorporated into the City’s water shortage contingency plans. Proposed temporary water shortage rate surcharges would be implemented whenever the City Council declares a water shortage emergency requiring mandatory water use reductions. Water shortage rate surcharges would be applied to water usage rates (but not to monthly service charges or capital preservation charges). The temporary surcharges would mean that all customers would bear a proportionate share of the financial burden created by water shortage. The water shortage rate surcharges have been designed such that customers meeting water use reduction goals will have lower water bills than their normal water bills. Customers that do not meet water use reduction goals may have higher water bills. Exhibit I-3 presents the proposed temporary water shortage rate surcharges, expressed as a percentage increase to the normal water usage rates. The amount of increase depends on the level of water use reduction goals. It is expressed as a percentage so that it can be applied to any future water usage rate schedule. The specific rates shown in Exhibit I-3 are an application of the temporary water shortage surcharges to the water rates proposed for 1 The City has the ability to shift its water supply mix to increase reliance on groundwater during periods of shortage. This helps the City meet water supply needs, and lessens the financial impact of water shortage. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 6 2017. As an example, with a water use reduction goal of up to 20 percent (Stage 1 - Mandatory), an 8 percent water shortage rate surcharge would temporarily increase the Tier 1 residential water usage rate from $0.00292 per gallon to $0.00315 per gallon (a surcharge of $0.00023 per gallon). Monthly service charges and capital preservation charges would be unaffected. The water shortage rate surcharges will need to be adopted through a Proposition 218 notice and public hearing process. It is recommended that the water shortage rate surcharges be adopted along with the capital preservation charges proposed in the study. The water shortage rate surcharges would then be implemented during any stage of mandatory water use reduction, as declared by the City Council. Details of the water shortage financial analysis are presented in Section II of this report, and proposed temporary water shortage surcharges are presented in Section III of this report. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 7 SECTION II. WATER FINANCIAL PLAN This section of the report describes the financial plan and related recommendations for the City’s water utility. The ten-year financial plan is used to determine annual water rate revenue requirements. The annual rate revenue requirement is the amount of revenue needed from water rates to cover planned operating, maintenance, debt service, and capital program costs with consideration of other revenues and financial reserves. FUND STRUCTURE AND CASH FLOWS The financial plan is an annual cash flow model. As a cash flow model, it differs from standard accounting income statements, and balance sheets. The financial plan models sources and uses of funds into, out of, and between the various funds and reserves of the water utility. The financial plan model is based on the fund structure currently used by the City, and incorporates proposed reserve policies for specified purposes. This structure was discussed with staff, with concurrence that it provides a helpful framework for evaluating the financial needs of the utility and for clearly demonstrating how operating and maintenance costs, debt service obligations, and capital program needs are addressed. The proposed reserve structure includes an Operating Reserve and a Rate Stabilization Reserve within the Operating Fund (Fund 511), as well as the Capital Fund (Fund 541) for the purpose of meeting water system preservation needs of the capital program. The Developer Fund (Fund 110) is used to account for connection fee revenues that are used to expand the capacity of the water system to serve new development. Exhibit II-1 is a schematic diagram of the funds/reserves and major cash flows associated with the financial plan model. An understanding of the fund/reserve structure is helpful in understanding the financial plan worksheets that model estimated annual cash flows through the water utility from one year to the next. The fund/reserve structure is comprised of: • Water Operating Fund (511) – The Operating Fund is the primary fund within the water utility. Most of the water system’s revenues, including water rate revenues, flow into the Operating Fund and all operating and maintenance costs, including water purchases and debt service payments, are paid out of this fund. Funds are also transferred from the Operating Fund to the Capital Fund to help pay for capital projects intended to rehabilitate and upgrade facilities. o Operating Reserve – It is recommended that the City establish and maintain an Operating Reserve equal to 50 percent of annual operating and maintenance costs, including debt service, for the water system. The purpose of the Operating Reserve is to provide working capital and funds for unplanned operating and maintenance expenditures. The balance in the Water Operating Fund at the end of FY 15-16 was about $2,977,000, or about $238,000 below the target Operating Reserve for FY 16-17. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 8 o Rate Stabilization Reserve – It is recommended that the City establish a Rate Stabilization Reserve within the Operating Fund. The reserve would help bolster financial stability, could be drawn upon for drought or other emergency purposes, and would reduce the utility’s financial risk. While, at present, there is insufficient capacity to fund the Rate Stabilization Reserve, it is recommended that the City establish a target goal of $1.5 million to be funded toward the end of the 10-year planning period. o Available Balance – The balance in the Operating Fund in excess of the target amounts for the Operating Reserve and the Rate Stabilization Reserve is shown in the financial plan as Available Balance. After all other obligations are met the Available Balance is used to offset rate increases. The financial plan model generally seeks to reduce any Available Balance over time. A negative value for the Available Fund Balance would indicate shortfalls in maintaining the minimum Operating Reserve and/or Rate Stabilization Reserve. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 9 • Water Capital Fund (541) – The Capital Fund is used to account for revenues and funds available for capital project expenditures. Capital projects funded from this fund are intended to preserve (rehabilitate and upgrade) the water system, rather than expand the water system to serve new growth. The financial plan model generally seeks to maintain a positive balance in the Capital Fund while also covering the costs of planned preservation projects. At present, this is achieved through an annual transfer of funds from the Operating Fund to the Capital Fund in support of the capital improvement program. However, as described later in this section, funding of the capital program is generally insufficient to meet overall capital program needs, and this study introduces a new capital preservation charge to help ensure adequate long-term funding of the capital program and the rehabilitation and upgrade of the water system. • Water Developer Fund (Fund 110) – The City maintains the Water Developer Fund to account for connection fee revenue. Money in this fund is available for capacity expansion projects needed to meet the capacity needs of new development. Because this fund is independent of the issues affecting water rates, it does not play an active role in the financial plan and development of water rate recommendations. FINANCIAL PLAN ASSUMPTIONS The financial plan was created to reflect the FY 16-17 budget and financial conditions as of the beginning of the fiscal year. The financial plan also reflects the City’s debt service obligations and capital improvement program, as identified by City staff, during the ten- year planning period. The process used to develop the financial plan involved estimating future revenues and expenditures based on estimates of future conditions using the current budget, existing debt service schedules and a capital improvement plan provided by City staff. The financial plan is based on the best available information and reasonable assumptions; future estimates have been reviewed with staff and are believed to be reasonable. Previously approved automatic annual water rate adjustments help protect the City and ratepayers from some of the uncertainty associated with financial plan assumptions, because rate adjustments are based on the actual cost of the wholesale water supply and the actual inflation experienced, rather than on the inflation assumptions made in the model. Primary assumptions reflected in financial plan analyses are described below, with additional information presented in Exhibit II-2: • Interest Rates – Interest earned on fund/reserve balances is estimated to be 0.5 percent per year in FY 17-18 and FY 18-19, 0.75 percent in FY 19-20 through FY 21-22, 1.0 percent for the remainder of the planning period. Interest calculations are based on beginning-of-year balances. These interest rates reflect the recent return from the Local Agency Investment Fund (LAIF), as well as a gradual return towards historical averages. Interest accrues to each of the funds. The City also pays interest on outstanding long-term debt obligations. The interest payments on outstanding debt are those contained in existing contracts and repayment schedules. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 10 C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 11 • Inflation Rates – The financial plan analyses include general inflation at 3.0 percent per year, SCWA water rate inflation at 5.0 percent per year, and construction inflation at 3.0 percent per year. As stated above, the automatic annual water rate adjustments ensure that water rates are adjusted for the actual inflation rates experienced, rather than the assumptions included in the financial plan. General inflation is currently about 3.0 percent per year, as reported by the Bureau of Labor Statistics for the San Francisco-Oakland-San Jose area. The SCWA has developed its own long-term financial plan, which illustrates that their water rates will increase by 4 to 6 percent annually to meet their operation, debt service and capital program requirements. For FY 17-18, SCWA has proposed a 4.98 percent increase in the rate for water. Based on this, a 5 percent per year average is used to model changes to the SCWA’s rates. Construction inflation, as indicated by the Engineering News Record’s 20-Cities Construction Cost Index has increased about 3.0 percent per year for the past five years. Each of these inflation assumptions has been reviewed with City staff and is reasonable for financial planning purposes. • Growth Projections – The financial plans assume that the customer base (number of active service connections) will grow by 0.5 percent per year throughout the planning period. This estimate is slightly less than the City’s 2015 Urban Water Management Plan to be conservative. The estimate is believed to be reasonable for financial planning purposes because it correlates well with both the development proposals currently moving through the City’s approval process and limits established by the City’s growth management ordinance, and has been reviewed with City staff. • Customer Demand – The City was under state-mandated water use restrictions during the recent drought. Customer water demand in FY 15-16 was about 17 percent below the pre-drought level from 2013. Water demand is beginning to rebound. Average customer water demands are assumed to rebound from the recent drought levels over a five-year period, beginning in FY 16-17. A full rebound to pre-drought water usage is not included due to hardening of usage and anticipated new water conservation requirements from the State. The assumption used is believe reasonable and has been reviewed with City staff. • Operation and Maintenance Costs – The financial plan model is based on current operating and maintenance costs as reflected in the FY 16-17 operating budget, with future estimates based on the inflation and growth assumptions described above. Assumptions were reviewed with City staff. • Water Supplies – At present, about 33 percent of water supplies are derived from groundwater, with the balance purchased from the SCWA. To reduce the current financial strain on the water utility, the City plans to increase use of groundwater to about 2,200 AF per year (about 48 percent of supplies) from FY 17-18 through FY 19-20. Groundwater usage will then be gradually decreased, reaching 1,400 AF per year by the end of the planning period. This lower amount reflects the City’s long-term goal of managing groundwater use sustainably, consistent with the adopted Groundwater Management Plan for the Santa Rosa Plain Groundwater Basin. By definition, managing the groundwater sustainably means limiting long-term groundwater extraction to C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 12 the amount of recharge, thereby avoiding long-term depletion of the aquifer. The balance of the City’s potable water supplies is provided by the SCWA2. • Capital Improvement Program – The water utility’s capital improvement plan, as developed by staff, includes multiple preservation projects totaling about $18.3 million (in future dollars) over a ten-year period to be funded by the water utility. As described later in this report, a new water system capital preservation charge is proposed to provide dedicated and stable financial support for the capital improvement program. As proposed, the capital preservation charge would be gradually phased in over six years. No new long-term debt is included in the financial plan analysis. The capital improvement plan reflected in the financial plan is presented in Exhibit II-3. • Debt Obligations – In FY 15-16 the City paid off its 2002 CSCDA Water Revenue Bond, thereby reducing annual debt service costs by about $150,000. Remaining water system long-term debt obligations are summarized in Exhibit II-4. The water utility currently pays about $318,000 annually on debt service related to debt issued in 2005. The City is required to maintain water system revenues at a level that meets a coverage requirement3. This requirement is currently being met, and is expected to be met throughout the planning period. Exhibit II-5 provides the details of the financial plan model of the City’s water utility. It reflects a proposed strategy for meeting the utility’s financial and service obligations through (1) continuation of previously approved automatic water rate adjustments for SCWA rate changes and general inflation, and (2) establishing and gradually phasing in a capital preservation charge. The capital preservation charge is intended to help ensure stable funding to address the utility’s long-term capital program needs to preserve water system capacity and reliability. Once fully implemented, this strategy will provide the financial capacity for the water utility to continue to meet financial and service obligations, including meeting debt service obligations, maintaining the water system, and adequately supporting the planned capital improvement program. Exhibit II-6 graphically summarizes the annual revenues, expenses, and year-end balances of both the Operating Fund (511) and the Capital Fund (541) through the planning period. The graph for the Capital Fund illustrates that, in the near-term, there will be funding shortfall for the capital improvement program of slightly more than $1.1 million. This will require the City to defer one or more projects. This funding shortfall could also be avoided by accelerating the implementation of the proposed capital preservation charge, though that is not recommended at this time due to the impact it would have on customer water bills. 2 The City also plans to continue to offset approximately 1,100 acre-feet per year of irrigation use with recycled water. 3 Debt service coverage is calculated as net revenues (defined as gross revenues minus annual operating and maintenance expenses) divided by annual debt service. Existing debt covenants require that debt service coverage exceed 1.20. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 13 C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 14 C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 15 C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 16 C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 17 FINANCIAL PLAN FINDINGS AND CONCLUSIONS The preceding portion of this section described the basic framework and assumptions underlying the financial analyses. Specific findings and conclusions pertaining to the water utility are presented below, beginning with a description of the current situation. At present, the City’s water utility has: • Cash in the Operating Fund at of June 30, 2016 that is only slightly below the recommended minimum target Operation Reserve, • Estimated FY 16-17 water utility revenues of about $6.85 million, and • Estimated FY 16-17 operating and maintenance costs, including debt service obligations, totaling about $6.68 million, and • Planned water system capital improvements in FY 16-17 of $250,000. While current water system revenues are sufficient to cover operating and maintenance expenses and debt service obligations, the revenues are insufficient to maintain a prudent Operating Reserve and adequately fund the water system capital improvement program. Current water rates will provide only about $300,000 for the capital program in FY 17-18, while planned project expenditures are $541,000. In addition, preservation project expenditures are estimated to average about $2 million annually over the remaining nine years of the 10-year planning period. Ensuring the long-term viability of the water system is the most significant financial challenge facing the water utility. In 2015, the City adopted procedures to automatically adjust water rates each January to incorporate the effects of changes in SCWA’s water rate and the cost of water supply purchases, and to counter the effects of general inflation. These adjustments to water rates were successfully implemented in both January 2016 and 2017. The adjustment procedure is available through January 2020, and then will need to be re-adopted by the City Council. At this time, these automatic rate adjustments appear adequate to meet the water utility’s financial needs for operating and maintenance and debt service. Furthermore, with the anticipated gradual rebound in water demand utility revenues will also be sufficient to establish and maintain the recommended Operating Reserve (at 50 percent of annual operating and maintenance expense, including debt service), as well as provide modest (but insufficient) funding for capital projects. Because current funding for capital projects is insufficient, and is typically the first thing to be cut when revenues fall short of needs, it is recommended that the City adopt and gradually implement a capital preservation charge for the water utility. As described in Section III of this report, this fixed monthly charge would be gradually phased in over 6 years. Once fully implemented it is expected to provide ongoing financial support for the utility’s capital program needs for preserving the water system for future use. As shown in the lower portion of Exhibit II-5, and graphically in the lower portion of Exhibit II-6, the capital preservation charge will provide stable revenue for variable capital program needs. Any excess revenue in one year would provide for a Capital Fund reserve that would then be used for the next “peak” expenditure year. With the 6-year phase in period, the proposed capital preservation charge is estimated to generate a total of about $14.1 million over ten years. Preservation project expenditures are expected to total about $18.3 million over this same period. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 18 Current estimates indicate that the proposed charge will not result in excessive revenue, and a future financial plan and rate update studies will provide opportunities to review the adequacy of the charge relative to the capital program needs identified at that time. No other change is required to the City’s water rates at this time for normal water supply conditions. Details of the proposed capital preservation charge are included in Section III of this report. For most customers (those with a 1” or smaller water meter), the monthly capital preservation charge would start at $2.50 per month and gradually increase to $15.00 per month by January 2023 (increasing $2.50 each year). Until the capital preservation charge is fully implemented, a portion of general water rate revenue will be required to help support the capital improvement program. However, as depicted in the financial plan model, the annual transfer will be limited such that the target Operating Reserve is maintained. As the lower portion of Exhibit II-6 illustrates, this may result in a funding shortfall of about $1.1 million in the capital program. City staff believes that planned projects can be deferred during this period of transition. However, reaching full funding of the program is in the best interest of the water utility, and its customers. Once the capital preservation charge is fully implemented and transfers from the Operating Fund to the Capital Fund will not be required, it is anticipated that the general water rate revenue will be sufficient to begin to fund a Rate Stabilization Reserve. The Rate Stabilization Reserve is intended to provide additional protections for the water utility against financial risk that may be associated with drought-related water supply shortages, earthquakes and related (potentially significant) water system damage, or other emergency conditions. The financial plan model indicates that a Rate Stabilization Reserve of $1.5 million may be reached by the end of the planning period. It would provide the City with an additional tool for managing the financial risk associated with uncertainty. The financial plan model reflects assumptions and estimates that are believed reasonable at the present time. However, conditions change. It is recommended that the City review the financial condition of the water utility annually as part of the budget process, and perform a more comprehensive financial plan and water rate update study every 3 to 5 years, unless otherwise needed sooner. In addition, the procedures for automatically adjusting water rates for changes in SCWA costs and for general inflation will need to be re-adopted after January 2020. WATER SHORTAGE FINANCIAL ANALYSIS This study also included an analysis of the financial impacts associated with drought and reduced water sales. The City (and the entire State) is emerging from an extended drought, which included State-mandated water use restrictions. Reduced water sales in recent years have had a financial impact of the water utility as the reduction in water sales revenue exceeded the reduction in water system costs. The financial strain placed on the City’s water utility was similar to the strain confronted by many other utilities. However, the City was able to partially mitigate this strain through the ability to shift its water supply mix away from SCWA water to greater use of groundwater. While that action helped in this recent drought, the City is also concerned about long-term groundwater C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 19 sustainability and its obligations under the Groundwater Management Plan for the Santa Rosa Plain Groundwater Basin. With this recent experience, and the evolving groundwater regulatory environment, the City is concerned about potential financial impact of drought and reduced water usage on the water utility. As a result, a new financial analysis of the potential impact of drought was performed as part of this study with the intent of identifying and developing additional tools for countering the potential financial impacts associated with water shortage conditions. The City’s water utility can be affected in several ways by drought conditions. Changes in operating and maintenance costs and revenues can include: • Reduced water sales and water sales revenue • Reduced water purchases and water purchase costs • Reduced or increased groundwater production and production costs4 • Increased water conservation program costs. While the reduction in water sales revenue will be partially offset by the reduction in water purchase and production costs, revenue will typically decline more than costs creating a financial deficit. Increased water conservation program costs, including education and assistance programs, will add to the financial deficit created by water shortage. In response to water shortage, and the financial deficit created, the City has the ability to take several actions. The analysis presented herein focused on four potential courses of action, including: • Using available financial reserves, including portions of Operating or Rate Stabilization Reserves • Shifting the water supply mix away from SCWA water purchases and toward groundwater as the percentage of total water production • Supplementing water rate revenues through imposition of temporary water shortage surcharges • Deferring capital program expenditures to reduce costs. The City could also reduce operating and maintenance costs, where possible, or seek outside funding sources to help bridge a financial deficit. In 2016, the City adopted its 2015 Urban Water Management Plan (UWMP), which includes an updated Water Shortage Contingency Plan (WSCP). The WSCP identifies several stages of water shortage, as summarized in the table below. 4 An increase in groundwater production costs could result from a shift in water supply mix away from SCWA water purchases and towards groundwater production. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 20 Stage No. Water Supply Condition % Water Supply Shortage % Demand Reduction Stage 1 – Voluntary Up to 15% reduction in SCWA water supply 0% Up to 10% Stage 1 – Mandatory 15% to 30% reduction in SCWA water supply 0% 10% to 20% Stage 2 – Mandatory 30% to 40% reduction in SCWA water supply 10% 20% to 25% Stage 3 – Mandatory 40% to 50% reduction in SCWA water supply 25% 25% or more The State Water Resources Control Board is in the process of developing new regulations for implementing the Governor’s order for expanding water conservation requirements as well as planning and preparing for future water shortages5. While the regulations are not final, the draft document includes different specifications for WSCPs. The City may need to modify its WSCP once State regulations have been finalized. Using the financial plan model, an analysis of the potential financial impacts of water shortages has been performed. The analysis includes estimating the magnitude of reduced revenue, reduced costs, and increased costs that may be associated with various ranges of water shortage. Exhibit II-7 graphically illustrates the financial deficit created by reduced water sales resulting from water shortage conditions as defined by the City’s WSCP6. 5 See California State Water Resources Control Board, Making Water Conservation a California Way of Life – Public Review Draft, November 2016. 6 For the “Normal Supply” condition in the analysis, both water supply and demand have been adjusted to reflect normal conditions. In addition, the analysis assumes a normal water supply mix of 65 percent SCWA water and 35 percent groundwater. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 21 The shortage analysis starts with normal conditions whereby revenues and expenses are effectively in balance. Under water shortage conditions, a financial deficit is likely to emerge and increases with increasing severity of drought conditions. Analyses indicate that the City of Rohnert Park has an advantage that other communities do not have. Groundwater is less expensive to produce (in the short-term) than purchasing water from the SCWA7. During drought conditions, the City has the ability to shift its water supply mix to place increased emphasis on groundwater production. Because of its cost structure and water supply flexibility, the City of Rohnert Park can mitigate a portion of the financial impact of water shortage. As a result only the modest use of available reserves and moderate water shortage rate surcharges are required. Exhibit II-8 summarizes estimated FY 17-18 operating revenues and expenses under normalized water supply conditions and under various water shortage conditions. The shortage analysis starts with normal conditions whereby revenues and expenses are effectively in balance. Under water shortage conditions, a financial deficit will emerge and increase with increasing severity of shortage conditions. The exhibit shows how different factors adversely impact the financial condition. The bottom portion of the exhibit summarizes the cost reductions associated with reduced water sales and how corrective actions (i.e., use of available reserves and implementation of a temporary water shortage surcharge) can offset the remaining financial deficit. 7 Heavy use of groundwater over the long term could result in depletion of the aquifer and increased costs for pumping. This would conflict with policy objectives reflected in the adopted Groundwater Management Plan for the Santa Rosa Plain Groundwater Basin. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 22 Exhibit II-9 graphically illustrates how the financial deficit created by reduced water sales could be bridged through a combination of actions. Under modest shortage conditions and voluntary use restrictions, the City would rely on its Operating Reserve and/or Rate Stabilization Reserve to bridge the deficit gap. Under more significant conditions with mandatory use restrictions, the City would implement the proposed temporary water shortage rate surcharges to provide supplemental water rate revenue, thereby minimizing the impact on reserves. Financial analysis indicates that it would not be necessary to reduce capital improvement program expenditures during shortage periods, nor would it be necessary to change the water supply mix. By invoking the temporary water shortage surcharge during periods of mandatory use restrictions the City would provide customers with a financial incentive for meeting use reduction goals, and also preserve its water system reserves as protection against extended droughts or other risks. In addition, once reserves are drawn down, the City would be faced with having to replenish them, which may necessitate a subsequent rate increase to re-establish financial stability. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 23 Exhibit II-10 presents additional details of the analysis of estimated FY 17-18 annual revenues and expenses at the defined stages of water shortage. Analyses suggest that, in modest conditions with voluntary water use restrictions of up to 10 percent, it is possible to limit the financial drain on reserves to less than $150,000 annually. In more significant conditions, when mandatory use restrictions are required, the temporary water shortage surcharge is employed to bridge the financial deficit. This analysis assumes water shortage rate surcharges, as described in Section III of this report, would be used to help limit the financial strain created by reduced water sales during drought conditions with mandatory water use restrictions. Considering that droughts may extend over several years (as the most recent drought did) a Rate Stabilization Reserve could also help bridge any financial deficit created by extended water shortage conditions. In effect, the temporary water shortage surcharges provide the City with an additional tool for managing the financial risk associated with water shortage conditions. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 24 As indicated in Section II of this report, a Rate Stabilization Reserve is appropriate and prudent for helping to bolster the financial stability of the water utility. Until the utility can fund this reserve, the Operating Reserve will need to be relied upon for bridging any financial deficit. For this reason, adopting the water shortage rate surcharges (presented in Section III of this report) is an important step in providing a comprehensive strategy to protect the water utility’s financial condition against the uncertainty associated with potential future drought conditions. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 25 SECTION III. WATER RATES This section of the report presents information and analyses leading to the development of water rate recommendations for FY 17-18 and beyond. CURRENT WATER RATES The City of Rohnert Park provides water service through nearly 8,750 water service connections8, including nearly 7,675 single family residences, and about 1,075 multi-family, commercial, and irrigation services. In 2015, the City adopted a 9 percent increase in the overall level of water rates in order to meet the financial needs of the utility. At that time, the City also adopted procedures for automatically adjusting, in January of each year, the level of water rates (1) based on changes in SCWA water supply costs, and (2) to offset the effects of general inflation. Automatic rate adjustments have been implemented in both 2016 and 2017 based on these procedures. The City’s current water rates, as adjusted in January 2017, are summarized in Exhibit III-1. Current water rates include a monthly service charge for all service connections, a 2- tier water usage rate structure for single family homes, and a uniform water rate for multi- family and non-residential accounts. The tiered water usage rates for single family homes are based on differences in water supply costs (groundwater and SCWA water), and provided a proportionate method of allocating costs that also helps to achieve the City’s water conservation objectives. The uniform water usage rate applicable to multi-family and non-residential accounts is equal to the weighted average of the single family tier rates, to ensure proportionality between customer classes. Tier rates were determined to not be suitable for multi-family and non-residential accounts due to the diversity of water use characteristics and the more complex and costly administrative requirements. Additionally, monthly fire protection charges apply to dedicated private fire service connections (related to fire suppression requirements). At present, about 54 percent of water rate revenue is generated from water usage charges and about 46 percent from fixed service charges, including private fire service charges. The 2015 water rate study9 provided the cost and cost of service justification for the current rate structure10. The adjustments to the rates made each January are intended to maintain revenues relative to inflationary pressures on costs including SCWA cost changes, which is the largest single cost to the utility’s operations. The water rate structure also meets constitutional requirements for proportionately allocating costs to each 8 The term “customer” is generally used in this report to refer to a water service connection that provides water service to an individual parcels. In some cases, a parcel may be served by more than one service connection. 9 City of Rohnert Park, Water Rate Study Final Report, prepared by The Reed Group, Inc. dated March 12, 2015. 10 Supplemental information on the City’s 2-tier water rate structure was provided in a November 13, 2015 letter to the City regarding the 2016 automatic water rate adjustment to address issues raised by the April 2015 Appellate Court decision in Capistrano Taxpayers Association v. City of San Juan Capistrano. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 26 component of the rate structure. The two-tier water usage rates, in particular, are based on cost differences between SCWA water costs and groundwater production. The recent drought resulted in a reduction in customer water demand, and proposed new water conservation measures may result in any rebound in water demand remaining below pre-drought levels. Because of this shift in water demand current water rates are not providing the desired level of funding for the utility. In particular, funding for the capital improvement program (preservation projects) is falling short of long-term needs11. As a result, the focus of this rate study is to develop an approach that addresses this financial need with a revenue source that is both stable and sustainable. 11 As noted previously in this report, revenue shortfalls tend to result in the deferral of capital projects, and chronic underfunding results in capital improvement plans falling short of long-term needs (i.e., capital improvement plans are prepared based on ability to fund, rather than system needs). C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 27 CUSTOMER ACCOUNT DATA AND WATER USE ESTIMATES Water rate calculations are based on a number of factors related to the City’s customer base. Factors include the number of customers, customer classes, meter size, and actual water usage. The City provides water service through nearly 8,750 water service connections. Single family customers comprise about 88 percent of the customer accounts; multi-family and non-residential customers make up about 12 percent of the customer accounts. While there are extremes on both the low and high ends, average single family water usage is currently about 6,000 gallons per month (about 200 gallons per day)12. Single family customers also exhibit a wide variation in water usage throughout the year. Winter water usage for single family homes averages about 4,000 per month (about 133 gpd), while summer usage varies dramatically depending on landscape irrigation and other factors. Water usage for multi-family dwellings is lower than for single family residences for a variety of reasons including fewer people per household and limited landscape irrigation (or irrigation that is separately metered). Non-residential water usage can vary dramatically, and non-residential customers are served by meters of varying sizes to accommodate the differences in water demands. Service connections with different meter sizes can place different demands on the water system. Much more water can be delivered through a 4” water meter than through a 1” meter. To relate the potential demands on the water system from customers with different sized water meters, it is recommended that hydraulic capacity factors be used to determine the number of equivalent meters represented by the total customer base with variable meter sizes. For purposes of rate analysis, meters up to 1” are assigned a meter equivalency factor of 1.0. The ratio of instantaneous flow capacity of the various meter sizes to the capacity of a 1” meter is used to determine the meter equivalencies for larger meter sizes. This capacity relationship across meter sizes is generally used to allocate capacity-related costs to various customers. As a result, customers with larger meters have a greater responsibility in bearing capacity-related costs. ANNUAL AUTOMATIC ADJUSTMENTS TO WATER RATES In the fall of 2008, the Governor signed Assembly Bill (AB) 3030 adding Section 53756 to the Government Code. Section 53756 authorizes water utilities to adopt procedures for automatically adjusting water rates to pass through increases in wholesale charges for water or to counter the effects of inflation. Automatic adjustment procedures may be adopted for up to five years. In addition, customers must be notified of the rate adjustments at least 30 days before they go into effect. The notification can be made with a bill insert or other means. In 2015, the City adopted procedures for automatically adjusting water rates each January from 2016 through 2020. The procedures include an adjustment to the water usage rates to reflect changes in SCWA water costs, as well as an adjustment for general inflation applied to both the usage rates and fixed monthly service charges. These adjustments have 12 This current average usage has been affected by the recent drought and is lower than historical norms. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 28 been made in both January 2016 and 2017, and it is recommended that the City continue with these adjustments through 2020 to help ensure that the water rates continue to cover the costs of service. Financial plan analyses presented in Section II of this report indicate that the City’s current water rates, with the annual automatic adjustments for changes in SCWA water costs and general inflation, are adequate for covering current operating and maintenance costs, and debt service obligations. In addition, current rate revenues are expected to enable the utility to meet recommended reserve levels, as well as provide modest support for the capital improvement program (preservation projects). However, they are insufficient to fully support the capital improvement program. The City should also consider re-adopting the procedures in 2020 for another five years. Exhibit III-2 presents the two automatic rate adjustments that resulted in the water rate schedule for January 2017. The exhibit illustrates the effect of a 5.98 percent increase in SCWA water rates and a 3.06 percent annual change in the SF-CPI. As required by the California Constitution, in no event shall rate adjustments result in rates that exceed the cost of providing water service. The changes resulted in a modest increase in water rates. For example, a typical residential monthly water bill increased from $37.63 to $39.21 (a change of $1.58 per month, 4.2 percent) for 6,000 gallons of water. CAPITAL PRESERVATION CHARGE While the current water rates adequately address the utility’s financial needs for operation and maintenance, debt service, and maintaining prudent reserves, the current rates do not adequately support the needs of the capital program. This is the most significant financial issue for the utility. In order to provide funding to rehabilitate and upgrade water system facilities, it is recommended that the City adopt a capital preservation charge as part of the water rate structure. It is recommended that this be a separate charge on the water bill and accrue as revenue to the Water Capital Fund, thereby ensuring that the funds are primarily used for capital program needs. As indicated in Section II of this report, the proposed capacity preservation charge will not fully fund the City’s current 10-year water system capital improvement program. Transfers from the Water Operating Fund and the deferral of some projects will still be required. Nevertheless, the proposed capital preservation charge will provide substantive new revenue to meet the needs of the utility. Future financial planning and water rate updates will provide opportunities to refine the amount of the charge, consistent with future capital program needs. The amount of the capital preservation charge was calculated by taking the estimated cost to fund the 10-year capital improvement program, as limited by the above considerations, and proportionately assigning the costs to each customer based on the hydraulic capacity associated with each meter size. This is the same method used for allocating capacity-related costs to each customer in the City’s current monthly service charges. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 29 While the amount of the capital preservation charge is justified entirely on capital program needs during the planning period, to provide flexibility in managing the utility’s finances, it is recommended that revenue from the capital preservation charge also be available for maintaining a Capital Fund reserve, paying debt service, and supporting the repair and maintenance of the water system including equipment and vehicles. These uses are all consistent with the purpose of preserving capacity in the water system. The proposed capital preservation charge would be a fixed monthly charge that varies with the size of the water meter. To provide needed revenue by the end of the planning period a capital preservation charge of $15.00 per month (for a 1” meter) is recommended. However, because of the significant amount, it is recommended that the charge be gradually phased in over a 6-year period, in increments of $2.50 per year. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 30 During this transition period, funds available in the Operating Fund that exceed the target Operating Reserve level would be available to help support the capital improvement program. Even with this support, for the next several years there will be insufficient funds to undertake the entire capital improvement program. Financial plan analyses indicate that the shortfall may total about $1.1 million. City staff has indicated that a portion of the capital program could be delayed, and that this would be a preferred adaptation than more rapidly implementing the proposed capital preservation charge. Exhibit III-3 presents the proposed schedules for gradually implementing the capital preservation charge. After the initial implementation, planned to be included in water bills rendered beginning in October 2017, remaining steps in the implementation plan would occur each January, beginning in 2019. The full capital preservation charge will not be in place until January 2023. Once fully implemented, the capital preservation charge is estimated to generate about $2.0 million annually. This is estimated to then provide adequate funding of the capital improvement program beyond the current 10-year planning period. Benefits of the proposed capital preservation charge include: ! A dedicated funding source to help ensure adequate funding of the water utility’s capital improvement program (preservation projects) ! This funding would be stable under varying demand conditions and would not put the capital improvement program at risk during periods of water shortage ! Enables City to continue with general water rate adjustments that are limited to changes due to the effects of SCWA cost changes and general inflation ! Once fully implemented, will contribute to greater financial stability, as well as rate stability. The proposed capital preservation charge adds an important dimension to meeting the full requirements of providing water service to customers (i.e., helping to ensure the long- term viability of the water system). In addition, the proposed capital preservation charge reflects a proportionate distribution of water system preservation costs to all customers and customer classes, and will provide additional revenue essential to continuing to provide water service. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 31 WATER SHORTAGE RATE SURCHARGES To help encourage water conservation and to help bridge the financial deficit created by a water shortage, it is recommended that the City adopt temporary water shortage surcharges that would be implemented under specified water shortage conditions. The temporary water shortage rate surcharges would be incremental increases in the water usage rates. Even though the water shortage surcharges represent an increase in the water rates, total water rate revenue could still decline with reduced water sales as water shortage conditions worsen. That is, the supplemental revenue generated through the water shortage rate surcharges might only partially bridge the deficit gap created by drought and reduced water sales. As described in Section II of this report, a multi-pronged approach to addressing financial strain caused by water supply shortages and reduced water is suggested. While the utility can use a portion of Operating or Rate Stabilization Reserves in modest conditions, with voluntary use restrictions, temporary water shortage rate surcharges are recommended for conditions that warrant mandatory water use restrictions. Under these more severe conditions, the estimated financial deficit created by water shortage conditions is largely recovered through a temporary water shortage surcharge from customers in proportion to each customer’s water usage. In short, the calculation ensures that each customer bears a proportionate share of the costs associated with water shortage conditions. The temporary water shortage rate surcharges have been specifically designed such that customers that meet water use reduction goals will have lower water bills with the water shortage rate surcharges than they would with normal water usage and normal water rates. Customers that do not meet water use reduction goals may pay more for water service because of the water shortage rate surcharges. Exhibit III-4 presents the current 2017 water rate schedule including the effect of temporary water shortage rate surcharges. As an example, Tier 1 of residential water usage rates would increase from $0.00292 per gallon to $0.00315 per gallon under Stage 1 – Mandatory conditions (an 8 percent surcharge when water use reductions of 10 to 20 percent are necessary). Because the water shortage rate surcharge would only apply to the water usage rates (and not the fixed monthly service charges or capital preservation charges) the impact on the total water bill is substantially mitigated. In addition, the temporary water shortage surcharges would only be required during periods of mandatory use restrictions, but not in the modest Stage 1 - Voluntary conditions with a use reduction of up to 10 percent. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 32 The temporary water shortage rate surcharge is not intended to be a penalty for excessive use; rather it represents each customer’s fair share of the cost of partially bridging the financial deficit created by reduced water sales during periods of water shortage. Customers would participate in bearing this cost in proportion to their water use. Water shortage rate surcharges would provide modest revenue increases for addressing water supply shortages and the resulting reduced water demand. As illustrated graphically in Exhibit III-5, the water shortage rate surcharge revenue only partially replaces lost revenue due to reduced water sales. As a result, even with the water shortage rate surcharges, the proposed water rates for water shortage conditions are less than the total cost of providing water service. The information in Exhibit III-5 reflects revenue estimates based on implementation of water shortage rate surcharges in 2017. If adopted, the temporary water shortage rate surcharges would be implemented when water shortage conditions necessitate water use reductions exceeding 10 percent, and would depend on the specific stage of shortage, as declared by the City Council. The surcharges would continue only as long as the shortage conditions exist. When the shortage is declared over, then the water shortage rate surcharges would be discontinued. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 33 Bill Impacts of Water Shortage Rate Surcharges Water shortage rate surcharges have been specifically designed such that customers achieving required water use reduction goals will have lower water bills than they would with normal water rates and normal water usage. Customers that do not meet water use reduction goals may have higher water bills. Because the water shortage rate surcharges apply to all water usage, all customers will participate in bridging the financial gap created by water shortage. Of course, those customers that use the least amount of water or conserve the most will pay less through the water shortage rate surcharges. Exhibit III-6 illustrates how three different single family customers would be affected by the water shortage rate surcharges across various shortage conditions. Monthly water bills are shown for customers that, under normal conditions, use 6,000 gallons monthly (typical), 4,000 gallons (typical in winter), and 10,000 (typical in summer) of water. Water bills are calculated for customers meeting requested water use reduction goals, and customers that do not conserve at all. ADOPTING PROPOSED WATER RATES In order to adopt both the proposed capital preservation charges (with 6-year phased implementation schedule) and the proposed water shortage rate surcharges the City will need to follow the requirements contained in Article XIII D of the California Constitution (Proposition 218). This includes a Notice of Public Hearing to be mailed to all affected property owners and customers at least 45 days prior to a public hearing. C ITY OF R OHNERT P ARK W ATER R ATE S TUDY T HE R EED G ROUP, I NC. DRAFT – 4/27/2017 P AGE 34 It is recommended that the City combine the adoption of both the capital preservation charges and the temporary water shortage rate surcharges into a single public notice and rate hearing process. This will save the City both time and expenses. Attachment 2 NOTICE OF PUBLIC HEARING ON PROPOSED NEW/INCREASED WATER RATES Why am I Receiving this Notice? You are receiving this notice because our records indicate that you are listed as an account holder and/or as the owner of a parcel receiving water service from the City of Rohnert Park (City). The purpose of this notice is to give you information about proposed new/increased water rates and how you can participate in the rate‐setting process. Rate History The City of Rohnert Park works each day with limited resources to ensure that the residents and businesses receive clean, safe, and reliable water service, and that the City’s water system is maintained to all required standards in order to protect our community’s health and safety, as well as the environment. Rohnert Park’s water rates are near the lowest in the region. In 2015, the City adopted procedures for automatically adjusting water rates each January to reflect the effects of changes in the cost of purchasing water from the Sonoma County Water Agency (SCWA), and general inflation. These adjustments to the water rates occur in accordance with Government Code Section 53756, and will continue through January 2020. The adjustments for January 2017 amounted to an increase of about $1.58 for a typical single family home using 6,000 gallons of water each month. The automatic rate adjustments are sufficient to keep pace with changes in operating and maintenance costs and debt service obligations, and also help the utility maintain a prudent operating reserve. However, the revenues from the current rates are insufficient to adequately fund the water system capital improvement program. This has caused the City to delay capital replacement and rehabilitation projects necessary for the long‐term maintenance of water system infrastructure. To correct this situation, the City is considering adopting, and gradually implementing, a water system capital preservation charge. If adopted, the charge would be phased in over six years and would then provide adequate, stable, and reliable funding to help ensure the long‐term rehabilitation and upgrade of the water system consistent with the needs of existing customers and regulatory requirements. In addition, the City is considering adopting temporary water shortage rate surcharges that could be implemented in a future drought. The City, region, and State are emerging from an extended drought. While customers responded well to the call for water conservation, the reduced revenue from water sales caused by water conservation exceeded the corresponding reduction in water system costs. As such, the City is concerned that future drought situations could place undue financial strain on the utility. As proposed, the temporary water shortage surcharges would only be implemented when the City Council declares a water shortage requiring mandatory cutbacks exceeding 10 percent. In addition, the surcharges would be rescinded once shortage conditions subside. When is the Hearing? On Tuesday, July 11, 2017 at 6:00 p.m., or as soon thereafter as may be heard, the Rohnert Park City Council will hold a public hearing to consider adopting new/increased water rates in the City Council Chamber at City Hall, 130 Avram Avenue, Rohnert Park. If approved, a water system capital preservation charge will begin appearing on utility bills dated October 1, 2017 and later. Temporary water shortage surcharges would only be implemented during a future drought, as specified. At the public hearing, the City Council will accept oral and written testimony, as well as written protests, regarding the water rates. Proposed New Water Rates Proposed new water rates include: (1) a water system capital preservation charge, and (2) temporary water shortage surcharges. The proposed capital preservation charge is to be implemented over a six‐year period, as shown in Table 1, and will be in addition to the current water usage rates and service charges. The proposed temporary water shortage surcharges are illustrated in Table 2. The surcharges, if implemented during a future water shortage, would be incremental increases to the City’s water usage rates. The temporary surcharges would only be implemented when the City Council declares that conditions exist that require mandatory water use restrictions of 10 percent or greater. The City will continue to implement previously approved procedures for automatically adjusting water rates to reflect the increased costs associated with water purchases from the SCWA, as well as to reflect the effects of general inflation. These automatic adjustments are authorized to occur in January of each year through 2020. The automatic adjustments would not apply to the proposed capital preservation charge or the temporary water shortage surcharges. Additional information on the proposed capital preservation charge and temporary water shortage surcharges are available in the City of Rohnert Park, Water Rate Study – Final Report, prepared by The Reed Group, Inc., dated May 15, 2017 (2017 Water Rate Study). The report is available online at www.rpcity.org. Capital Preservation Charge Methodology The water utility’s capital improvement program of preservation projects totals about $18.3 million (in future dollars) over the next ten years, and preservation project expenditures are estimated to average about $2 million annually after FY 17‐ 18. Current water rates, and existing water demand, are estimated to provide about $300,000 annually for the capital improvement program. This is insufficient to meet the needs of the water system. The proposed capital preservation charge is estimated to generate about $14.1 million over the next ten years. Once fully implemented, it is estimated to generate about $2.0 million annually. Until that time, the City may need to defer or continue to rely to a limited degree on transfers from the Operating Fund for a portion of the capital improvement program. A deficit of about $1.1 million is anticipated over the next several years as the capital preservation charge is implemented. The amount of the capital preservation charge was calculated by taking the estimated cost to fund the 10‐year capital improvement program and proportionately assigning the costs to each customer based on the hydraulic capacity associated with each meter size. This is the same method used for allocating capacity‐related costs to each customer in the City’s current monthly service charges. If adopted, the revenue from the capital preservation charge would be available for capital improvement projects, maintaining a Capital Fund reserve, paying debt service on projects, and supporting the repair and maintenance of the water system. The capital preservation charge is proposed to be a fixed monthly charge that varies with the size of the water meter, similar to the current service charge. For meter sizes up to 1”, the charge would initially be $2.50 per month and would increase each year until it reaches $15.00. The charges for larger meter sizes are proportioned in relation to the capacity of each meter, and the proposed charges reflect an allocation of cost in proportion to the potential demand that each customer (service connection) could place on the water system. Temporary Water Shortage Rate Surcharge Methodology Water usage restrictions during extended drought have had a financial impact on the water utility because the reduction in water sales revenue exceeded the reduction in water system costs. The temporary water shortage rate surcharges were calculated by assigning the estimated financial deficit created by water shortage conditions to customers in proportion to each customer’s water usage, so that each customer bears a proportionate share of the costs associated with water shortage conditions. If adopted, the proposed temporary water shortage rate surcharges, as set forth in Table 2, would be implemented when the City Council declares a water shortage emergency necessitating mandatory water use reductions exceeding 10 percent. Temporary water shortage surcharges would be applied to the water usage rates (but not the monthly service charges or capital preservation charges), and the amount of the surcharge would vary with the amount of required water use reductions. Water shortage rate surcharges have been designed such that customers meeting water use reduction goals will have lower water bills than their normal water bills with normal water usage. The proposed temporary water shortage rate surcharges are expressed as a percentage of the normal water usage rate. The amount of the surcharge would depend on the water use reduction goal established by the City Council. The specific rates shown in Table 2 are an example, based on current (2017) water rates. As an example, with conditions of Stage 1 ‐ Mandatory, an 8 percent water shortage rate surcharge would temporarily increase the Tier 1 residential water usage rate from $0.00292 per gallon to $0.00315 per gallon (a surcharge of $0.00023 per gallon). Other water usage rates would be similarly affected, as shown in Table 2. Monthly service charges and capital preservation charges would be unaffected. The temporary surcharge would be rescinded when the City Council declares an end to mandatory water use restrictions. The City Council currently has no plans to implement the proposed temporary water shortage rate surcharges, but they would be available to help address financial needs during a future drought. Adopting the surcharges at this time would enable timely implementation during a future water shortage condition. How Much Will My Water Bill Be? The City’s current water rates, which were adopted in 2015 and were last adjusted January 2017, will remain in effect. If adopted, the capital preservation charge will increase each customers’ water bill by the amount of the charge. Monthly water bills vary for each customer depending on the customer classification (single family, multi‐family, commercial, or irrigation), the size of the water meter, and the amount of water used. For single family customers, with meters up to 1”, the capital preservation charge effective on water bills rendered after October 1, 2017 will be $2.50. A typical single family water bill, with 6,000 gallons of water use per month, will increase from $39.21 to $41.71. Temporary water shortage rate surcharges will have no immediate impact on customer water bills. Details of how they might affect water bills, if implemented are provided in the 2017 Water Rate Study. The surcharges have been specifically designed, however, such that customers meeting water use reduction goals will see a decrease in their water bills (even with the surcharge added), relative to a normal water bill and normal water usage. You can find more information about your water service and usage patterns from your past water bills. If you would like assistance in determining how the proposed water rates may affect your water bill, please contact a Customer Service Representative at (707) 588‐2225 Monday through Friday from 8:00 A.M. to 4:30 P.M How Do I Protest? Proposition 218 allows the owner of record of a parcel that receives water service to submit a written protest at or before the July 11 public hearing. A protest may be withdrawn before the close of the hearing as well, but only by the person who filed it. If the person signing the protest is not listed as the owner on the last equalized assessment roll for Sonoma County, the protest must be accompanied by written evidence that the signer owns the property. In rental situations, if a tenant is the utility account holder for water service, the tenant also has the right to submit a written protest for the property. Only one protest per parcel will be counted. If valid protests are filed on behalf of a majority of the parcels that receive water service, the new/increased water rates will not be adopted. All protests must: 1. Be in writing with an original signature from the property owner of record or tenant directly liable for the payment of the fee/account holder. 2. Identify the parcel for which the protest is filed, by street address or Assessor’s Parcel Number (APN). 3. State that the signer opposes the proposed water rates. 4. Be received at City Hall at or before the close of the public hearing that will begin at 6:00 p.m. on July 11, 2017. A protest may be mailed to the City Clerk at 130 Avram Avenue, Rohnert Park, CA 94928 or delivered to the same address during regular business hours. Email, fax, or telephone, and oral protests of any kind will not be counted. Mailed protests received after the close of the public hearing will not be counted, even if they were postmarked earlier. If you have a disability, which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588‐2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager’s office is notified as soon as possible is you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio‐tape, etc.). How Will Our Water Rates Compare with Other Communities in the Area? Questions? For more information or to ask questions, please call (707) 588‐2225 Monday through Friday from 8:00 A.M. to 4:30 P.M or visit www.rpcity.org. RRRRRR 1 City of Rohnert Park Water Rate Study Recommendations May 9, 2017 The Reed Group, Inc. RRRRRR 2 Study Scope and Focus 10-year financial plan O&M costs and debt service obligations Capital improvement plan Reserves and reserve policies Water shortage analysis Water rate update Meet revenue and cost of service requirements Maintain automatic rate adjustment mechanisms Add a capital preservation charge Add a water shortage surcharge capability RRRRRR 3 Study Setting State and region are recovering from a multi- year drought Water usage was down 17 percent in FY 15-16 Water rate revenues were down about 11 percent Financial condition of water utility is stable O&M and debt service costs covered by current revenues Capital improvement needs to preserve water system infrastructure are not adequately funded Future water shortages could impose financial risk to the utility RRRRRR 4 FY 16-17 Revenues and Expenses RRRRRR 5 Financial Plan Model RRRRRR 6 Financial Plan Assumptions Inflation and interest rates General inflation: 3% per year SCWA rate inflation: 5% per year Construction inflation: 3% per year Interest earnings: 0.5% 1.0% per year Customer and demand growth New customer growth: 0.5% per year Water demand growth: 4-year rebound from drought Debt service obligations As scheduled on 2005 Water Revenue Bond Debt service coverage requirement is 1.20 RRRRRR 7 Financial Plan Assumptions-Cont’d Water supplies To preserve SCWA water, during the drought the City relied more heavily on groundwater •FY 15-16 was about 50/50 blend of SCWA water and groundwater Long-term supply mix is 72% SCWA and 28% groundwater Capital improvement program funding Pay-as-you-go funding of CIP (i.e., no new debt) About $2.0 million will be needed annually to adequately fund capital preservation projects RRRRRR 8 Reserve Policy Recommendations Operating Reserve Maintain a minimum Operating Fund balance of at least 50% of annual O&M expenses, including debt service Rate Stabilization Reserve Long-term goal to establish a $1.5 million reserve to offset the financial impacts of drought or other emergencies Capital Fund Reserve Maintain a positive balance in the Capital Fund with variable annual preservation project expenditures RRRRRR 9 Preservation of the Water System RRRRRR 10 Capital Preservation Projects RRRRRR 11 Recommended Financial Strategy Maintain the annual adjustment in water rates related to changes in SCWA water costs and general inflation Existing automatic procedure valid through 2020 Adjustments adequately address O&M and debt service revenue needs Adopt and gradually implement a monthly capital preservation charge Defer about $1.1 million of capital program as preservation charge is implemented Adopt reserve policy recommendations Begin funding of rate stabilization reserve once capital program funding has been established RRRRRR 12 Operating Fund Summary RRRRRR 13 Capital Fund Summary RRRRRR 14 Stages of Water Shortage Stage Water Supply Condition % Water Supply Shortage % Water Demand Reduction Stage 1 – Voluntary Up to 15% reduction in SCWA water supply 0%Up to 10% Stage 2 – Mandatory 15% to 30% reduction in SCWA water supply 0%10% to 20% Stage 3 – Mandatory 30% to 40% reduction in SCWA water supply 10%20% to 25% Stage 4 – Mandatory 40% to 50% reduction in SCWA water supply 25%25% or more RRRRRR 15 Financial Impact of Water Shortage RRRRRR 16 Potential Water Shortage Mitigation Measures Reduce costs, including SCWA water purchases, where possible Alter water supply mix toward groundwater Some costs increase during periods of shortage Impose temporary water shortage surcharges Adjusts to severity of shortage Applies only to water usage, not fixed service charges Draw upon rate stabilization reserve Not yet available Defer capital preservation projects RRRRRR 17 Water Shortage Strategy Reduce costs, where possible, and shift water supply mix toward groundwater Draw down a portion of available reserves during Stage 1 –Voluntary conditions Implement a temporary water shortage surcharge during stages with mandatory water use restrictions, as declared by the City Council Minimize need to rely on financial reserves or to defer capital projects during stages with mandatory water use restrictions RRRRRR 18 Water Shortage Surcharge Revenue RRRRRR 19 Rate-Setting Objectives Meet revenue needs of the utility Address need to provide adequate funding for preservation projects Comply with legal requirements Proposition 218 and related court decisions Proportionately allocate the costs of providing service Maintain simple structure that is easy to understand, and is fair to customers Protect utility and customers from financial instability in the event of a future drought RRRRRR 20 Current Water Rates 2-tier water usage rates for single family residential customers $0.00292 per gallon for first 4,000 gal/mo $0.00396 per gallon for usage >4,000 gal/mo Uniform usage rate for multi-family and non- residential customers $0.00341 per gallon for all water usage Fixed monthly service charges $19.61 per month for standard 1” meter Higher charges for larger meters greater capacity RRRRRR 21 Proposed Water Rate Changes Maintain mechanism for annually adjusting water rates to reflect the effects of changes in SCWA water costs and general inflation Existing automatic procedure valid through 2020 Adopt a monthly capital preservation charge Gradually implement over a 6-year period Adopt a water shortage surcharge structure Temporary surcharges would be implemented only during future shortages with mandatory water use restrictions, as declared by City Council RRRRRR 22 Automatic Adjustments Permitted under Govt. Code Section 53756 For changes in wholesale water supply costs SCWA adjusts their rates each spring, effective with the fiscal year Automatic adjustment applied to water usage rates For general inflation City’s water rates adjusted based on changes in the San Francisco Consumer Price Index (SF-CPI) Adjustment mechanisms previously approved for 2016 though 2020 Adjustments become effective each January Applied to water usage rates and monthly service charges RRRRRR 23 Capital Preservation Charge Create a new monthly charge to provide revenue for capital preservation projects Gradually implement the charge over 6-years Direct revenue to water capital fund for preservation projects, debt service, and repair/maintenance needs RRRRRR 24 Comparison with Neighboring Cities (Std. meter and 6,000 gal/mo) * Does not include the next automatic rate adjustment scheduled for January 2018 related to SCWA costs and general inflation. RRRRRR 25 Temporary Water Shortage Surcharges RRRRRR 26 Impact of Water Shortage Surcharges on Water Bills RRRRRR 27 Next Steps Receive comments/direction from City Council Prepare and submit a final report Initiate Prop. 218 process by mailing a notice of public hearing to property owners and customers Notice must be mailed at least 45 days prior to the public hearing Conduct public hearing on proposed new water rates on July 11 ITEM NO. 9 1 Meeting Date: May 9th, 2017 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Vanessa Marin, Civil Engineer Agenda Title: Discussion and Direction and Budget Approval for a Railroad Quiet Zone RECOMMENDED ACTION: 1. Provide direction to staff on railroad quiet zone options 2. Approve a Resolution Authorizing the Railroad Quiet Zone and Accessibility Project and Related Actions BACKGROUND: The Sonoma Marin Area Rail Transit (SMART) is currently testing its passenger rail service between Airport Boulevard in Sonoma County and Central San Rafael in Marin County. SMART anticipates beginning full passenger service in June 2017 with an operating schedule that would result in approximately 30 trains per day running on the corridor. The earliest weekday train is estimated to arrive in Rohnert Park at approximately 5:30 A.M and latest train is estimated to leave Rohnert Park sometime around 9:30 PM. Under normal operating procedures, the train engineer will begin sounding the horn at every street crossing starting from ¼ mile away, which is the practice the City has been experiencing while SMART is in its testing phase. Federal railroad regulations allow local agencies to establish “quiet zones” that limit the use of train horns within their jurisdictions. Currently every jurisdiction along the SMART corridor is pursuing a “quiet zone”. Forming a quiet zone is a multiple step process that requires submittal of Notice of Intent (NOI) and a 60-day review period and submittal of a Notice of Establishment and another review period. If Supplemental Safety Measures (SSMs) are proposed, these measures must be constructed and operational before a Notice of Establishment can be submitted. On November 22, 2016, Council authorized staff to proceed with pursuing a joint quiet zone with Sonoma County and the City of Cotati. At Council’s direction, staff also submitted a letter of support for a joint quiet zone with Sonoma County and Cotati. Acting as the lead agency, Sonoma County then submitted an NOI to establish a quiet zone that includes all street crossings in the unincorporated area between the Airport and Petaluma, and all of the street crossings in the cities of Rohnert Park and Cotati. The cities of Santa Rosa and Petaluma have applied separately for quiet zones. Specifically, the County’s NOI included the following crossings. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 9 2 Aviation Boulevard Rohnert Park Expressway Airport Boulevard Southwest Boulevard River Road East Cotati Avenue Fulton Road East Railroad Avenue West Robles Avenue Old Adobe Road Todd Road Main Street/Woodward Scenic Avenue Ely Road Golf Course Drive The County’s NOI proposed Supplemental Safety Measures (SSMs) at every crossing except the Golf Course Drive crossing, because the configuration of the Golf Course Drive crossing made it difficult to install standard SSMs. Even without standard SSMs at Golf Course Drive, the proposed joint quiet zone had a low enough risk rating to meet federal standards. At its April 11, 2017 meeting, Rohnert Park’s City Council directed staff to explore options to implement a “waiver” of the quiet zone at Golf Course Drive and/or increase safety at the Golf Course Drive crossing. Council also directed staff to commence with the design of the proposed SSMs at Southwest Boulevard and Rohnert Park Expressway, but did not approve a budget for this work or the Funding Agreement with SMART which will cover a portion of the costs. Based on Council’s direction, staff has been working with representatives of the Federal Railroad Authority (FRA) to understand the options for the Golf Course Drive grade crossing. Staff has confirmed that there is no procedure or process that would allow for a “quiet zone waiver”. Staff has also confirmed that there are modifications that the City could undertake that would increase safety at this location. On April 21, 2017, Sonoma County received a comment letter from the California Public Utilities Commission (CPUC) stating that its NOI needed to be resubmitted in order to clarify the relationship between the County’s proposed quiet zone and the City of Santa Rosa’s quiet zone. The County is working on this resubmittal, which will restart the 60 day review period for the NOI. The County has agreed to hold its resubmittal until after the City’s May 9th Council meeting, in order to allow the City confirm direction for the Golf Course Drive crossing. At this point, the City has three options. 1. Proceed on the original direction of establishing a quiet zone at Golf Course Drive, Rohnert Park Expressway, and Southwest Blvd. Install the SSMs at Rohnert Park Expressway and Southwest Blvd only as suggested during the diagnostic review. 2. Implement the additional identified safety modifications at Golf Course Drive and proceed with a quiet zone that includes Golf Course Drive. This option is anticipated to cost $337,414 with up to $150,000 coming from SMART. 3. Request that the County’s new NOI exclude the Golf Course Drive crossing from the quiet zone. This option is anticipated to cost $257,414 with $100,000 coming from SMART. This option does not preclude the City from establishing a quiet zone covering Golf Course Drive at some later date. All options require that the City Council establish a budget and appropriation for the quiet zone project, so that construction of the SSMs can be implemented. For each option, staff is ITEM NO. 9 3 recommending that Council approve a proposed Funding Agreement with SMART so that the City can access SMART’s reimbursement of $50,000 per crossing. Staff is not recommending approval of SMART’s Maintenance Agreement at this time, because it is not necessary to approve the Maintenance Agreement in order to file an NOI for a quiet zone. ANALYSIS: Because reduced use of train horns may increase the risk of accidents at crossings, the FRA requires local agencies to evaluate the risk of the proposed zone as a whole and identify additional safety measures to counter balance the risk that may be caused by the elimination of the train horn. The evaluation must take into consideration grade crossing geometry, traffic volume, train speed, and collision history. The FRA has established a risk calculator to help local jurisdictions through this evaluation by calculating a Quiet Zone Risk Index (QZRI). For a quiet zone that includes more than one grade crossing, the QZRI is calculated by averaging the combined risk index of every crossing in the quiet zone. The QZRI compares the safety of the proposed quiet zone to two nationally established risk indices. The first index is the National Significant Risk Threshold (NSRT), which currently has a value of 14,723. The second index is the Risk Index with Horns (RIWH), which is a measure of how safe a rail corridor would be if the train horns were not restricted. The RIWH for the proposed joint quiet zone is 32,016.69. For a quiet to be approved, the QZRI must be less than at least one of these indices. The QZRI for the proposed joint quiet zone, if no Supplemental Safety Measures are installed is 53,408.83 – this is higher than both national indices, which means at least some SSMs need to be installed with the proposed joint quiet zone. As noted above, the QZRI can be modified by adding the SSMs that local agencies propose to install to the calculator. For example, installing concrete medians on both sides of the tracks and closing all driveways within 60 feet of a crossing will lower the crossing’s QZRI by 80%. Installing a four-quadrant gate system with presence detection, will lower a crossing’s QZRI by 77%. A number of SSMs have been proposed for the joint quiet zone, including those the City is proposing at Southwest Boulevard and Rohnert Park Expressway (see Attachment 1). With these proposed SSMs, the QZRI for the proposed joint quiet zone, which does not include safety measures at Golf Course Drive, is 17,630.06. This is below the Risk Index with Horns and close to the National Significant Risk Threshold, which means it theory it could be approved. Table 1 summarizes the QZRI information for the proposed joint quiet zone. Table 1 – Quiet Zone Risk Index for Current Joint Quiet Zone (No SSMs at Golf Course Drive) Quiet Zone Name JOINT QUIET ZONE Type 24‐Hour QZ Nationwide Significant Risk Threshold 14,723.00 Risk Index with Horns 32,016.69 Quiet Zone Risk Index Without SSMs 53,403.83 Quiet Zone Risk Index With SSMs 17,630.06 In order to evaluate options for Golf Course Drive, staff ran the calculator focused only on this grade crossing. Currently the intersection has a Risk Index with Horns of 47,030.76, which provides an indication of the risk at the Golf Course Drive grade crossing if it were removed from the quiet zone and horns were allowed to increase safety. This is one option that the City Council may consider. This option can be implemented by requesting that the County remove the Golf Course Drive crossing from its revised NOI. ITEM NO. 9 4 The second option the City Council could consider is to install safety measures at Golf Course Drive. Staff has conducted follow-up meetings with the Federal Railroad Authority (FRA), the California Public Utilities Commission (CPUC) and SMART about ways to improve the safety of the Golf Course Drive crossing. Currently this crossing has an SSM-compliant median on the west side of the grade crossing but not on the east side of the grade crossing. The crossing also has two driveways within 60-feet of the grade crossing, which increases risk at the intersection. The FRA indicated that installing the additional median would greatly increase the safety of the intersection, by creating a physical barrier that keeps the westbound traffic on Golf Course Drive daily from accidentally entering the tracks from the eastbound lanes. The CPUC also commented that putting up “no right turn” signage in front of one of the driveways, and putting “keep clear” paint on the ground has been observed to significantly help keep cars off of the tracks at other intersections. Staff also believes it may be possible to close one of the driveways within 60-feet of the grade crossing because it is one of several entrances to an undeveloped lot. Staff may also be able to relocate or close the other driveway within 60-feet of the crossing at the existing Chevron by working with the owner. Attachment 2 shows two proposed designs that staff came up with and the FRA, CPUC, and SMART have all agreed would improve safety at the Golf Course Drive crossing. Design #1 would meet the FRA’s requirement for an SSM at the crossing. Design #2 would not be an FRA approved SSM, but would still decrease the risk of accidents that that intersection. The QZRI for the Golf Course Drive intersection without horns or supplemental safety measures is 78,447.31. Presuming the City proceeds with Design #1, the QZRI at the Golf Course Drive crossing could be reduced to 15,954.75, which is well below the Risk Index with Horns. Table 2 summarizes the risk index information for Golf Course Drive. Table 2 – Quiet Zone Risk Index for Golf Course Drive (with and without SSMs) Quiet Zone Name GOLF COURSE DR Type 24‐Hour QZ Nationwide Significant Risk Threshold 14,347.00 Risk Index with Horns 47,030.76 Quiet Zone Risk Index Without SSMs 78,447.31 Quiet Zone Risk Index With SSM (median)15,954.75 Should Council wish to proceed with this option, staff estimates that project costs would increase by $80,000, which includes converting the driveways to sidewalk, a median, and signage/striping. If owner compensation is required for closing the driveways or if staff negotiates relocating the driveways, the cost will increase to account for the additional work. Staff also believes that an additional $50,000 of funding would be available from SMART because the City would be adding another set of crossing improvements to its quiet zone project. As noted above, for either option, staff is requesting that Council establish a budget and appropriation for the quiet zone improvements project and approve the Funding Agreement with SMART so that the City can access up to $150,000 in funding from SMART. OPTIONS CONSIDERED: 1. Keep Golf Course Drive in the current quiet zone without installing any safety measures. The QZRI is under the risk threshold needed to implement a quiet zone at ITEM NO. 9 5 Golf Course Drive, and no further evaluation is required by the FRA. This option is not recommended. 2. Keep Golf Course Drive in the current quiet zone and implement a version of the proposed safety measures at that intersection. Continue negotiations with SMART to receive reimbursement for an additional crossing. These safety measures are not required but will decrease the risk of accidents due to wrong-way drivers on Golf Course Drive. (Recommended Option) 3. Take Golf Course Drive out of the quiet zone and have the train horn sound at the intersection but also install the proposed safety measures at that location to have both the horn sound and safety measures. This option allows for future quiet zone designation of the Golf Course Drive intersection once alternative safety measures are approved. This approval is anticipated to take 8 to 10 months. This option is more conservative than the recommended option in terms of the time-frame required to establish a quiet zone at Golf Course Drive. Staff does not believe this option will result in a significantly “less risky” crossing since the same safety measures will be employed under both options. 4. Take Golf Course Drive out of the quiet zone and have the train horn sound at the intersection. Do not install the proposed safety measures at that location. This option is not recommended because it would limit the benefits that residents of Rohnert Park receive from the quiet zone. STRATEGIC PLAN ALIGNMENT: The recommended action, along with options 2 and 3 are consistent with Strategic Plan Goal C – Ensure Effective Delivery of Public Services. The recommended option, which continues the partnership with Cotati and Sonoma County is consistent with Strategic Plan Goal A – Practice Participative Leadership at all Levels. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of the recommended action is $347,414 including the Golf Course Drive safety infrastructure. Council may recall that staff is proposing to combine the quiet zone project with a CDBG funded project to upgrade approaches to the Laguna Pedestrian Bridge because the work is similar (concrete work) and staff expects to achieve some economies of scale. Funding is expected to come from the following sources: FY 16-17 CBDG: $18,883 SMART: $100,000 to $150,000 Gas Tax: $178,531 - $228,531 The City has already been granted the FY 16-17 CBDG funding and has executed the funding agreement with the County. The City will enter into a Reimbursement Agreement with SMART upon Council approval. Until the agreements are fully executed, the Gas Tax funding is sufficient to complete the project design and prepare the project for construction. Gas Tax or the SMART reimbursement agreement will also fund the potential safety measures at Golf Course Drive. Because of the need to coordinate with the County’s resubmittal of the NOI for the joint quiet zone, staff is recommending that the City Council approve the larger appropriation from the gas tax fund, while staff negotiates the final reimbursement value with SMART. ITEM NO. 9 6 Department Head Approval Date: 05/01/2017 Finance Director Approval Date: 04/24/2017 City Attorney Approval Date: 04/24/2017 City Manager Approval Date: 05/04/2018 Attachments (list in packet assembly order): 1. Rohnert Park and Southwest Blvd SSM improvements 2. Golf Course Drive Infrastructure Design Options 3. Resolution of the City Council of the City of Rohnert Park Approving the Railroad Quiet Zone and Accessibility Project and Related Actions 4. Resolution Exhibit A - SMART Funding Reimbursement Agreement 10/19/2016 Google M aps https://www.google.com/maps/@38.3483005,122.701613,82m/data=!3m 1!1e3 2/2 Imagery ©2016 Google, Map data ©2016 Google 20 ft 1 RESOLUTION NO. 2017-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE RAILROAD QUIET ZONE AND ACCESSIBILITY PROJECT AND RELATED ACTIONS WHEREAS, the City is partnering with Sonoma County and the City of Cotati in a regional pursuit of quiet zones; and WHEREAS, On March 14, 2017, Sonoma County sent out the Notice of Intent (NOI) to pursue a regional quiet zone with the City of Rohnert Park and the City of Cotati; and WHEREAS, SMART will make a funding contribution of $50,000 per crossing to assist local agencies with the costs of installing the infrastructure required to establish railroad quiet zones by entering into a reimbursement agreement with a local agency; and WHEREAS, the City has been awarded a Community Development Block Grant to remove accessibility barriers associated with the Laguna Bike and Pedestrian Bridge Approach that has a comparable timeline as the SSM installation; and WHEREAS, staff has carefully reviewed the work associated with the railroad quiet zone improvements and the accessibility upgrade project for compatibility and recommends combining the projects into one new Capital Improvement Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: 1. The Railroad Quiet Zone and Accessibility Project is hereby established in the City’s 2016-17 Capital Improvement Program with a total budget of three hundred thirty- seven thousand four hundred fourteen dollars ($347,414). 2. The City Manager is authorized and directed to execute the “Funding Reimbursement Agreement” attached hereto as Exhibit A and incorporated herein by reference, subject to final approval as to form by the City Attorney and City Manager. 3. The Finance Director is authorized and directed to make the budget adjustments and appropriations necessary for the project with funding from the following sources a. $228,531 from the City’s Gas Tax Fund b. $100,000 from reimbursements from SMART in accordance with the Funding Reimbursement Agreement between SMART and the City c. $18,883 from Community Development Block Grant funds previously award to the City for the Laguna Bridge Improvement. ( 2 ) 2017-055 DULY AND REGULARLY ADOPTED this 9th day of May, 2017. CITY OF ROHNERT PARK __________________________________ Jake Mackenzie, Mayor ATTEST: ______________________________ Caitlin Saldanha, Deputy City Clerk AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Exhibit A to Resolution Page 1 of 6 FUNDING REIMBURSEMENT AGREEMENT SONOMA-MARIN AREA RAIL TRANSIT DISTRICT AND CITY OF ROHNERT PARK THIS REIMBURSEMENT AGREEMENT (“Agreement”) is entered into as of _________________, 2017, by and between the SONOMA-MARIN AREA RAIL TRANSIT DISTRICT (SMART), a public entity duly established under the laws of California (District), and the CITY OF ROHNERT PARK (City). Recitals A. The SMART rail corridor, historically known as the Northwestern Pacific Railroad (NWP), generally parallels Highway 101 running north-south in Sonoma and Marin Counties. The corridor is owned by the District from Milepost (MP) 68.22 in Healdsburg southward to MP 11.4 in Corte Madera. B. District is obligated to operate and maintain the rail corridor in accordance with applicable California Public Utilities Commission (CPUC) and Federal Railroad Administration (FRA) laws and regulations. C. District has completed California Environmental Quality Act (CEQA) review and is proceeding with design and construction of passenger rail service and accompanying multi use path along an approximately 70-mile existing rail corridor extending from Cloverdale in Sonoma County, California, to a location near the ferry terminal in Larkspur, Marin County, California (the “SMART Rail and Pathway Project”). D. The City intends to establish a quiet zone in accordance with the Federal Train Horn Rule (49 CFR Part 222) within its jurisdiction. E. In order to qualify for a quiet zone, the City has determined that it needs to improve the roadway medians so that they qualify for Quiet Zone Supplemental Safety Measures (SSMs) at the Southwest Boulevard (MP 46.8) and Rohnert Park Expressway (MP 47.4) grade crossings (City Project). E. The list of improvements is documented in Exhibit A that is incorporated and included as part of this Agreement. F. The District established in its quiet zone policy that it would make crossings quiet zone ready or provide up to $50,000 per crossing to a municipality that intends to establish quiet zones in its jurisdiction. G. Since SMART did not make any improvements to either of the above referenced crossings, it is willing to reimburse the City for actual costs to upgrade the roadway medians not to exceed $100,000 for improvements to both the Southwest Boulevard and Rohnert Park Expressway grade crossings medians. H. In consideration for the funding of the above improvements the City agrees to enter into the Construction and Maintenance Agreement that is incorporated and included as part of this Agreement (Exhibit B). Exhibit A to Resolution Page 2 of 6 Agreement NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, City and District agree as follows: 1. RECITALS A. The above recitals are true and correct and are hereby incorporated in and expressly form a part of this Agreement. 2. COORDINATION A. City shall coordinate the work with District’s Chief Engineer or his designee, Contact information for the parties’ respective representatives is set forth below: District City Bill Gamlen Vanessa Garrett Chief Engineer Sonoma Marin Area Rail Transit (SMART) 5401 Old Redwood Highway, Suite 200 Petaluma, California 94954 Civil Engineer City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 Phone: 707.794.3330 Phone: 707-588-2251 Fax: 707.794.3037 Fax: 707-794-9242 Email: bgamlen@sonomamarintrain.org Email: vgarrett@rpcity.org 4. CITY’S RESPONSIBILITIES City shall be responsible for all aspects of project implementation, including but not limited to: planning, engineering, permitting, resolving utility conflicts, contracting or self-performing the construction activities, managing all aspects of the project, coordinating with others, and any and all other tasks that may be required to successfully complete the project. The City shall be responsible for maintaining the roadway improvements that make up the City’s Project, as well as other quiet zone improvements at other locations that are within the City roadway jurisdiction. 5. DISTRICT’S RESPONSIBILITIES The District’s role in this project is limited to funding only. The District shall reimburse City in accordance with Section 6 below for the project. In no way does the District’s commitment to reimburse the City for the project make the District responsible for any aspect of the City’s quiet zone implementation process. Exhibit A to Resolution Page 3 of 6 6. REIMBURSEMENT PROCEDURES Within 30 days of receipt of the City’s invoice, the District shall reimburse the City for actual costs associated with the implementation of the City’s Project. The City shall document actual costs by including billings and invoices to demonstrate actual costs. The total reimbursement amount from District to the City under this Agreement shall not exceed the total estimated costs set forth in Exhibit A. 7. ADDITIONAL REQUIREMENTS A. Amendments to Agreement This Agreement may be amended only by the mutual written consent of both parties. B. Notice Unless otherwise requested by a party, all notices, demands, requests, consents or other communications which may be or are required to be given by either party to the other shall be in writing and shall be deemed effective upon service. Notices shall be deemed to have been properly given when served on the party to whom the same is to be given by hand delivery or by deposit in the United States mail addressed to the party as follows: District: Bill Gamlen, P.E Chief Engineer Sonoma-Marin Area Rail Transit District 5401 Old Redwood Highway Petaluma, CA 94954 City: Director of Public Works City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 When a notice is given by a generally recognized overnight courier service, the notice, invoice or payment shall be deemed received on the next business day. When a notice or payment is sent via United States Mail, it shall be deemed received seventy-two (72) hours after deposit in the United States Mail, registered or certified, return receipt requested, with the postage thereon fully prepaid. In all other instances, notices, and payments shall be effective upon receipt by the recipient. Changes may be made in the names and addresses of the person to whom notices are to be given by giving notice pursuant to this paragraph. C. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. Exhibit A to Resolution Page 4 of 6 D. Entire Agreement This instrument and Exhibits contains the entire agreement between the parties, and no statement, promise, or inducement made by either party or agents of the parties that is not contained in this written contract shall be valid or binding; and this contract may not be enlarged, modified, or altered except in writing signed by the parties. E. Authority of City The undersigned hereby represents and warrants that he or she has authority to execute and deliver this Agreement on behalf of City. F. No Waiver of Breach The waiver by any of the Parties of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or provision or any subsequent breach of the same or any other term or promise contained in this Agreement. G. Time of Essence Time is and shall be of the essence of this Agreement and every provision hereof. IN WITNESS WHEREOF, the District and the County have executed this Agreement as of the date first above written. CITY OF ROHNERT PARK: SONOMA-MARIN AREA RAIL TRANSIT DISTRICT By: By: Darrin Jenkins Farhad Mansourian City Manager General Manager City of Rohnert Park SMART Authorized by City Council Resolution2017-__, adopted on April 11, 2017 Exhibit A to Resolution Page 5 of 6 ATTEST: City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM FOR DISTRICT: By: By: City Attorney Thomas Lyons, SMART Counsel Exhibit A to Resolution Page 6 of 6 EXHIBIT A DESCRIPTION UM UC QTY COST Southwest Boulevard Median Improvements LS 50,000.00$ 1 50,000.00$ Rohnert Park Expressway Median Improvements LS 50,000.00$ 1 50,000.00$ TOTAL 100,000.00$ Railroad Quiet Zone Update May 9, 2017 Joint Quiet Zone Road Crossings Zone 1 Zone 2 Projected NOI resubmittal: May 2017 Crossings Affecting Rohnert Park 2 Pedestrian Crossings Commercial/Muilti-Family Staff Recommendation Continue working on Regional Quiet Zone Establish Project Budget Approve Funding Agreement Defer Consideration of Maintenance Agreement Regional Update SMART revenue service expected to start mid- June 2017 All jurisdictions are pursuing quiet zones All road crossings captured in quiet zones Some pedestrian crossings not captured in quiet zones Regional Schedule Marin County San Rafael Novato Sonoma County Petaluma Cotati Rohnert Park Santa Rosa Diagnostic Review X X X X X X X X Notice of Intent X X X X X SSMs complete X X X X X Notice of Establishment X Santa Rosa will submit Notice of Establishment with Sonoma County regional group if we are ready on time Rohnert Park Progress Performed a diagnostic review Identified Supplemental Safety Measures (SSM) for Southwest Boulevard and RPX Submitted Notice of Intent with Sonoma County and City of Cotati Secured Funding Agreement from SMART Rohnert Park Progress Performed a diagnostic review Identified Supplemental Safety Measures (SSM) for Southwest Boulevard and RPX Submitted Notice of Intent with Sonoma County and City of Cotati Secured Funding Agreement from SMART Conducted Supplemental Field Review for Golf Course Drive Developed scope and budget for SSM Project Coordinating with County on resubmittal of NOI Supplemental Safety Measures (SSMs) are Pre-Approved Safety Features Raised medians at least 100’ in length ◦No driveways within 60 feet of crossing Channelization devices Extra quadrant gates Federal Railroad Administration’s Role Assists in SSM recommendations Checks Calculator Results Local Jurisdiction’s Role Proposes and constructs SSMs Determines constructed SSMs are sufficiently installed Maintains Safety Measures Original Proposal Regional Quiet Zone with a Risk Index of 17,630 Standard SSMs most crossings No improvements at Golf Course Drive “Approvable” because average risk for the corridor is below the required standard Zone 2 Proposed SSMs Crossing SSM Proposed West Robles Ave Median Todd Road Median Golf Course Drive None Scenic Ave Median Rohnert Park Expressway Median East Cotati Ave Median Southwest Median East Railroad Ave Median Main St Installing Four Quad Gates Ely Road N Median Old Adobe Road Median SSMs at Southwest Boulevard SSMs at Southwest Boulevard SSMs at Rohnert Park Expressway FRA input for Golf Course Drive Install safety measures that aren’t official ◦Other jurisdictions have done this ◦Decreases time to establish quiet zone ◦Still making crossing safer even though not required Revised Proposal Regional Quiet Zone with a Risk Index of 17,630 Standard SSMs most crossings Risk Reducing Improvements at Golf Course Drive Risk Index will not be recomputed because it would delay Regional Quiet Zone Risk Reducing Improvements at Golf Course Drive Proposed Budget & Funding Project Item Cost Golf Course Drive Improvements $80,323 RPX Improvements $94,061 Southwest Improvements $115,529 Laguna Bridge Improvements $57,500 Total $347,414 Funding Source Budget Gas Tax $228,531 SMART Agreement $100,000 CBDG 16-17 $18,883 Total $347,414 SMART Funding Agreement Allocates $50,000 for each crossing with full SSMs Reimbursement program that covers construction costs only Includes a commitment to execute a “maintenance agreement” Quiet Zone Schedule All partners need to agree on a Notice of Establishment date prior to submittal April May June July August September New Notice of Intent Design Advertise & Award Construct Notice of Establishment Quiet Zone Ready Earliest “ready” date Staff Recommendation Continue working on Regional Quiet Zone Establish Project Budget Approve Funding Agreement Defer Consideration of Maintenance Agreement Questions? Steps to Establishment Quiet Zones 1.Crossing diagnostic review 2.Submit Notice of Intent 3.Install all necessary and approved safety measures 4.Submit a Notice of Quiet Zone Establishment Accessibility Project City received Community Development Block Grant (CDBG) for $18,883 ◦Funding to remove accessibility barriers associated with Laguna Bike and Ped Bridge Approach Alternative Safety Measures (ASMs) require FRA approval to reduce Risk Index Approval takes 8 to 10 months Delay is probably not acceptable to our regional partners Official “approval” does not make a crossing more safe ITEM NO. 10 1 a Meeting Date: May 9, 2017 Department: Administration/Human Resources Submitted By: Darrin Jenkins, City Manager Prepared By: Victoria Perrault, Human Resources Director Agenda Title: Consideration and Adoption of Resolutions Approving Amendments to Employment Agreements Between the City of Rohnert Park and Don Schwartz for Assistant City Manager Services; Betsy Howze for Finance Director Services; Victoria Perrault for Human Resources Director Services and Mary Grace Pawson for Development Services Director Services RECOMMENDED ACTION: Approve the attached resolutions approving Amendments to the Employment Agreements between the City of Rohnert Park and Don Schwartz for Assistant City Manager Services; Betsy Howze for Finance Director Services; Victoria Perrault for Human Resources Director Services and Mary Grace Pawson for Development Services Director Services. BACKGROUND: On April 25, 2017 the City Council approved the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Management Unit (“Management Unit Outline”) effective April 30, 2017 to June 30, 2021. It provides for the following salary adjustments: five and one half percent (5.5%) base salary increase effective April 30, 2017; two and one half percent (2.5%) increase to base salary effective the first day of the first pay period which includes July 1, 2018; two and one half percent (2.5%) increase to base salary effective the first day of the first pay period which includes July 1, 2019; and three percent (3%) increase to base salary effective the first day of the first pay period which includes July 1, 2020. The existing employment agreements of the Assistant City Manager and Department Directors provide for salary adjustments specified in the Management Unit Outline. ANALYSIS: In order to provide Mr. Schwartz, Ms. Howze, Ms. Perrault and Ms. Pawson with the same salary adjustments provided to other management employees who do not have employment contracts and who are covered by the Management Unit Outline, it is necessary to amend their existing Employment Agreements. The attached employment agreement amendments provide for five and one half percent (5.5%) base salary increase effective April 30, 2017; two and one half percent (2.5%) increase to base salary effective the first day of the first pay period which includes July 1, 2018; two and one half percent (2.5%) increase to base salary effective the first day of the first pay period which includes July 1, 2019; and three percent (3%) increase to base salary effective the first day of the first pay period which includes July 1, 2020. These salary adjustments are specified in dollar amounts in each of the Amendments to Employment Agreements. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 10 2 In addition to the salary adjustments referenced above, language has been incorporated to comply with Government Code Sections 53243.4 and to reaffirm severance payments established in the original employment agreements that will be provided in the event the City terminates the contract without cause. The Council is asked to approve each of the attached Resolutions which approve the Amendments to Employment Agreements and authorizes the City Manager to execute the attached Amendments to Employment Agreements. Separate votes should be conducted on each resolution. STRATEGIC PLAN ALIGNMENT: Approval of this item would ensure compliance with the City’s adopted Strategic Plan by safeguarding the effective delivery of public services which aligns with Goal C. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends approving this item as these executive positions are vital to ensuring the efficient and effective delivery of public service to the Rohnert Park community. 2. Alternative Option: Council could opt not to amend the employment agreements, but staff does not recommend this option as it would negatively affect service levels and compromise organizational efficiency. FISCAL IMPACT/FUNDING SOURCE: These salary adjustments are included in the City wide salary adjustment projections for fiscal year 2017/18. There is no additional fiscal impact. Department Head Approval Date: N/A City Manager Approval Date: May 4, 2017 City Attorney Approval Date: May 3, 2017 Finance Director Approval Date: May 4, 2017 Attachments (list in packet assembly order): 1. Resolution Approving the Third Amendment to the Employment Agreement Between the City of Rohnert Park and Don Schwartz for Assistant City Manager Services. 2. Third Amendment to Employment Agreement – Don Schwartz 3. Resolution Approving the First Amendment to the Employment Agreement Between the City of Rohnert Park and Betsy Howze for Finance Director Services. 4. First Amendment to the Employment Agreement – Betsy Howze. 5. Resolution Approving the Third Amendment to the Employment Agreement Between the City of Rohnert Park and Victoria Perrault for Human Resources Director Services. 6. Third Amendment to the Employment Agreement – Victoria Perrault. 7. Resolution Approving the First Amendment to the Employment Agreement Between the City of Rohnert Park and Mary Grace Pawson for Development Services Director Services. 8. First Amendment to Employment Agreement – Mary Grace Pawson. RESOLUTION NO. 2017-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE THIRD AMENDMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND DON SCHWARTZ FOR ASSISTANT CITY MANAGER SERVICES WHEREAS, on April 30, 2014, City entered into an Employment Agreement with Don Schwartz (“Employment Agreement”) to retain his services as the Assistant City Manager; WHEREAS, on October 14, 2014, the City entered into a First Amendment to Employment Agreement with Don Schwartz to modify the compensation and benefits provisions of the Employment Agreement; WHEREAS, on March 28, 2017, the City entered into a Second Amendment to Employment Agreement with Don Schwartz to modify the term of the Employment Agreement WHEREAS, the City and Don Schwartz desire to further amend the Employment Agreement to modify the terms and conditions of Don Schwartz’s employment as Assistant City Manager; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park hereby approves the Third Amendment to Employment Agreement between the City of Rohnert Park and Don Schwartz for Assistant City Manager Services in substantially the same form attached hereto as Exhibit "A," which is incorporated herein by this reference. BE IT FURTHER RESOLVED, that the City Manager is authorized and directed to execute same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of May, 2017. CITY OF ROHNERT PARK ____________________________________ Jake Mackenzie, Mayor ATTEST: _____________________________ Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) EXHIBIT “A” THIRD AMENDMENT TO EMPLOYMENT AGREEMENT Between CITY OF ROHNERT PARK AND DON SCHWARTZ 1. PARTIES AND EFFECTIVE DATE The parties to this Third Amendment to Employment Agreement (“Third Amendment”) are the City of Rohnert Park (“City”) and Don Schwartz (“Employee”). The effective date of this Third Amendment shall be April 30, 2017. 2. PURPOSE The parties have previously entered into an Employee Agreement between City of Rohnert Park and Don Schwartz (“Employment Agreement”) effective as of April 30, 2014. On October 14, 2014, the City entered into a First Amendment to Employment Agreement with Don Schwartz to modify the compensation and benefits provisions of the Employment Agreement, and on March 28, 2017, the City entered into a Second Amendment to Employment Agreement with Don Schwartz to modify the term of the Employment Agreement. The Employment Agreement as amended by the First Amendment to the Employment Agreement and Second Amendment to Employment Agreement shall be referred to as the “Amended Employment Agreement.” The City and Employee hereby desire to amend the Amended Employment Agreement as set forth below. 3. AMENDMENT TO SECTION 3 (a) Section 3(d)(1) of the Amended Employment Agreement is hereby modified in its entirety to read as follows: 3. RESIGNATION AND TERMINATION. (d) Severance Benefits (1) In the event Employee is terminated from employment without cause while still willing and able to perform his duties under this Agreement, then City agrees to pay Employee a lump sum cash payment equal to two (2) months of his base monthly compensation. All payments required under this Section 3(d)(1) are subject to and shall be interpreted to comply with the limitations set forth in Government Code Section 53260. In addition, City shall extend to Employee the right to continue health insurance as may be required by and pursuant to the terms and conditions of the Consolidated Omnibus Budget Act of 1986 (COBRA). Schwartz Third Amendment to Employment Agreement City of Rohnert Park Page 2 of 3 Page 2 of 3 (b) The following shall be added as Section 3(e) to the Amended Employment Agreement: 3. RESIGNATION AND TERMINATION. (e) Reimbursement to the City (1) If this Agreement is terminated, any cash settlement related to the termination that Employee may receive from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. (2) If any express or implied provision of this Agreement, the Municipal Code of the City, or any policy or practice of the City provide paid leave salary to Employee pending an investigation, said paid leave salary shall be fully reimbursed by the Employee to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. (3) If any express or implied provision of this Agreement, the Municipal Code of the City, or any policy or practice of the City provide for payment of funds for the legal criminal defense of Employee, said funds paid for his legal defense shall be fully reimbursed by Employee to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. 4. AMENDMENT TO SECTION 4 Section 4(c) of the Amended Employment Agreement is hereby modified in its entirety to read as follows: 4. COMPENSATION AND BENEFITS. (c) Employee shall be entitled to the following salary adjustments: $168,917.57 base salary (which represents a 5.5% increase from the previous year) effective April 30, 2017; $173,140.51 base salary (which represents a 2.5% increase from the previous year) effective the first day of the first pay period which includes July 1, 2018; $177,469.02 base salary (which represents a 2.5% increase from the previous year) effective the first day of the first pay period which includes July 1, 2019; $182,793.09 base salary (which represents a 3.0% increase from the previous year) effective the first day of the first pay period which includes July 1, 2020. Schwartz Third Amendment to Employment Agreement City of Rohnert Park Page 3 of 3 Page 3 of 3 4. GENERAL PROVISIONS A. This Third Amendment consists of pages 1 through 3 inclusive and constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the terms discussed in this Third Amendment. B. Except as specifically modified herein, all remaining terms and obligations set forth in the Amended Employment Agreement between the City of Rohnert Park and Employee shall remain in full force and effect. CITY OF ROHNERT PARK By:_____________________________ Darrin Jenkins, City Manager Dated:___________________________ Per Reso. No. 2017-___ adopted______. EMPLOYEE By:______________________________ Don Schwartz Dated:___________________________ APPROVED AS TO FORM: By:__________________________ Michelle Marchetta Kenyon City Attorney Attest: By: __________________________ City Clerk RESOLUTION NO. 2017-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE FIRST AMENDMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND BETSY HOWZE FOR FINANCE DIRECTOR SERVICES WHEREAS, on September 15, 2014, City entered into an Employment Agreement with Betsy Howze (“Employment Agreement”) to retain her services as the Finance Director; WHEREAS, the City and Betsy Howze desire to further amend the Employment Agreement to modify the terms and conditions of Betsy Howze’s employment as Finance Director; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park hereby approves the First Amendment to Employment Agreement between the City of Rohnert Park and Betsy Howze for Finance Director Services in substantially the same form attached hereto as Exhibit "A," which is incorporated herein by this reference. BE IT FURTHER RESOLVED, that the City Manager is authorized and directed to execute same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of May, 2017. CITY OF ROHNERT PARK ____________________________________ Jake Mackenzie, Mayor ATTEST: _____________________________ Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) EXHIBIT “A” FIRST AMENDMENT TO EMPLOYMENT AGREEMENT Between CITY OF ROHNERT PARK AND BETSY HOWZE 1. PARTIES AND EFFECTIVE DATE The parties to this First Amendment to Employment Agreement (“First Amendment”) are the City of Rohnert Park (“City”) and Betsy Howze (“Employee”). The effective date of this First Amendment shall be April 30, 2017. 2. PURPOSE The parties have previously entered into an Employee Agreement between City of Rohnert Park and Betsy Howze (“Employment Agreement”) effective as of September 14, 2014. The City and Employee hereby desire to amend the Employment Agreement as set forth below. 3. AMENDMENT TO SECTION 4 (a) Section 4(d)(1) of the Amended Employment Agreement is hereby modified in its entirety to read as follows: 3. RESIGNATION AND TERMINATION. (d) Severance Benefits (1) In the event Employee is terminated from employment without cause while still willing and able to perform his duties under this Agreement, then City agrees to pay Employee a lump sum cash payment equal to two (2) months of her base monthly compensation if termination occurs during the 25-36th month of employment and (3) three months of base monthly compensation if termination occurs during the 37-60th month of employment. All payments required under this Section 4(d)(1) are subject to and shall be interpreted to comply with the limitations set forth in Government Code Section 53260. In addition, City shall extend to Employee the right to continue health insurance as may be required by and pursuant to the terms and conditions of the Consolidated Omnibus Budget Act of 1986 (COBRA). (b) The following shall be added as Section 3(e) to the Amended Employment Agreement: Howze First Amendment to Employment Agreement City of Rohnert Park Page 2 of 3 Page 2 of 3 3. RESIGNATION AND TERMINATION. (e) Reimbursement to the City (1) If this Agreement is terminated, any cash settlement related to the termination that Employee may receive from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. (2) If any express or implied provision of this Agreement, the Municipal Code of the City, or any policy or practice of the City provide paid leave salary to Employee pending an investigation, said paid leave salary shall be fully reimbursed by the Employee to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. (3) If any express or implied provision of this Agreement, the Municipal Code of the City, or any policy or practice of the City provide for payment of funds for the legal criminal defense of Employee, said funds paid for her legal defense shall be fully reimbursed by Employee to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. 4. AMENDMENT TO SECTION 5 Section 5(c) of the Amended Employment Agreement is hereby modified in its entirety to read as follows: 5. COMPENSATION AND BENEFITS. (c) Employee shall be entitled to the following salary adjustments: $142,759.73 base salary (which represents a 5.5% increase from the previous year) effective April 30, 2017; $146,328.74 base salary (which represents a 2.5% increase from the previous year) effective the First day of the First pay period which includes July 1, 2018; $149,986.94 base salary (which represents a 2.5% increase from the previous year) effective the First day of the First pay period which includes July 1, 2019; $154,486.55 base salary (which represents a 3% increase from the previous year) effective the First day of the First pay period which includes July 1, 2020. Howze First Amendment to Employment Agreement City of Rohnert Park Page 3 of 3 Page 3 of 3 4. GENERAL PROVISIONS A. This First Amendment consists of pages 1 through 3 inclusive and constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the terms discussed in this First Amendment. B. Except as specifically modified herein, all remaining terms and obligations set forth in the Amended Employment Agreement between the City of Rohnert Park and Employee shall remain in full force and effect. CITY OF ROHNERT PARK By:_____________________________ Darrin Jenkins, City Manager Dated:___________________________ Per Reso. No. 2017-___ adopted______. EMPLOYEE By:______________________________ Betsy Howze Dated:___________________________ APPROVED AS TO FORM: By:__________________________ Michelle Marchetta Kenyon City Attorney Attest: By: __________________________ City Clerk RESOLUTION NO. 2017-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE THIRD AMENDMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND VICTORIA PERRAULT FOR HUMAN RESOURCES DIRECTOR SERVICES WHEREAS, on January 29, 2014, City entered into an Employment Agreement with Victoria Perrault (“Employment Agreement”) to retain her services as the Humans Resources Director; WHEREAS, on October 14, 2014, the City entered into a First Amendment to Employment Agreement with Victoria Perrault to modify the compensation and benefits provisions of the Employment Agreement; WHEREAS, on October 25, 2016, the City entered into a Second Amendment to Employment Agreement with Victoria Perrault to modify the term of the Employment Agreement WHEREAS, the City and Victoria Perrault desire to further amend the Employment Agreement to modify the terms and conditions of Victoria Perrault’s employment as Human Resources Director; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park hereby approves the Third Amendment to Employment Agreement between the City of Rohnert Park and Victoria Perrault for Human Resources Director Services in substantially the same form attached hereto as Exhibit "A," which is incorporated herein by this reference. BE IT FURTHER RESOLVED, that the City Manager is authorized and directed to execute same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of May, 2017. CITY OF ROHNERT PARK ____________________________________ Jake Mackenzie, Mayor ATTEST: _____________________________ Caitlin Saldanha, Deputy City Clerk AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) EXHIBIT “A” THIRD AMENDMENT TO EMPLOYMENT AGREEMENT Between CITY OF ROHNERT PARK AND VICTORIA PERRAULT 1. PARTIES AND EFFECTIVE DATE The parties to this Third Amendment to Employment Agreement (“Third Amendment”) are the City of Rohnert Park (“City”) and Victoria Perrault (“Employee”). The effective date of this Third Amendment shall be April 30, 2017. 2. PURPOSE The parties have previously entered into an Employee Agreement between City of Rohnert Park and Victoria Perrault (“Employment Agreement”) effective as of January 29, 2014. On October 14, 2014, the City entered into a First Amendment to Employment Agreement with Victoria Perrault to modify the compensation and benefits provisions of the Employment Agreement, and on October 25, 2016, the City entered into a Second Amendment to Employment Agreement with Victoria Perrault to modify the term of the Employment Agreement. The Employment Agreement as amended by the First Amendment to the Employment Agreement and Second Amendment to Employment Agreement shall be referred to as the “Amended Employment Agreement.” The City and Employee hereby desire to amend the Amended Employment Agreement as set forth below. 3. AMENDMENT TO SECTION 3 (a) Section 3(d)(1) of the Amended Employment Agreement is hereby modified in its entirety to read as follows: 3. RESIGNATION AND TERMINATION. (d) Severance Benefits (1) In the event Employee is terminated from employment without cause while still willing and able to perform his duties under this Agreement, then City agrees to pay Employee a lump sum cash payment equal to two (2) months of her base monthly compensation. All payments required under this Section 3(d)(1) are subject to and shall be interpreted to comply with the limitations set forth in Government Code Section 53260. In addition, City shall extend to Employee the right to continue health insurance as may be required by and pursuant to the terms and conditions of the Consolidated Omnibus Budget Act of 1986 (COBRA). Perrault Third Amendment to Employment Agreement City of Rohnert Park Page 2 of 3 Page 2 of 3 (b) The following shall be added as Section 3(e) to the Amended Employment Agreement: 3. RESIGNATION AND TERMINATION. (e) Reimbursement to the City (1) If this Agreement is terminated, any cash settlement related to the termination that Employee may receive from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. (2) If any express or implied provision of this Agreement, the Municipal Code of the City, or any policy or practice of the City provide paid leave salary to Employee pending an investigation, said paid leave salary shall be fully reimbursed by the Employee to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. (3) If any express or implied provision of this Agreement, the Municipal Code of the City, or any policy or practice of the City provide for payment of funds for the legal criminal defense of Employee, said funds paid for her legal defense shall be fully reimbursed by Employee to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. 4. AMENDMENT TO SECTION 4 Section 4(c) of the Amended Employment Agreement is hereby modified in its entirety to read as follows: 4. COMPENSATION AND BENEFITS. (c) Employee shall be entitled to the following salary adjustments: $142,759.73 base salary (which represents a 5.5% increase from the previous year) effective April 30, 2017; $146,328.74 base salary (which represents a 2.5% increase from the previous year) effective the first day of the first pay period which includes July 1, 2018; $149,986.94 base salary (which represents a 2.5% increase from the previous year) effective the first day of the first pay period which includes July 1, 2019; $154,486.55 base salary (which represents a 3.0% increase from the previous year) effective the first day of the first pay period which includes July 1, 2020. Perrault Third Amendment to Employment Agreement City of Rohnert Park Page 3 of 3 Page 3 of 3 4. GENERAL PROVISIONS A. This Third Amendment consists of pages 1 through 3 inclusive and constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the terms discussed in this Third Amendment. B. Except as specifically modified herein, all remaining terms and obligations set forth in the Amended Employment Agreement between the City of Rohnert Park and Employee shall remain in full force and effect. CITY OF ROHNERT PARK By:_____________________________ Darrin Jenkins, City Manager Dated:___________________________ Per Reso. No. 2017-___ adopted______. EMPLOYEE By:______________________________ Victoria Perrault Dated:___________________________ APPROVED AS TO FORM: By:__________________________ Michelle Marchetta Kenyon City Attorney Attest: By: __________________________ City Clerk RESOLUTION NO. 2017-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE FIRST AMENDMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND MARY GRACE PAWSON FOR DEVELOPMENT SERVICES DIRECTOR SERVICES WHEREAS, on September 18, 2015, City entered into an Employment Agreement with Mary Grace Pawson (“Employment Agreement”) to retain her services as the Development Services Director; WHEREAS, the City and Mary Grace Pawson desire to further amend the Employment Agreement to modify the terms and conditions of Mary Grace Pawson’s employment as Development Services Director; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park hereby approves the First Amendment to Employment Agreement between the City of Rohnert Park and Mary Grace Pawson for Development Services Director Services in substantially the same form attached hereto as Exhibit "A," which is incorporated herein by this reference. BE IT FURTHER RESOLVED, that the City Manager is authorized and directed to execute same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of May, 2017. CITY OF ROHNERT PARK ____________________________________ Jake Mackenzie, Mayor ATTEST: _____________________________ Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) EXHIBIT “A” FIRST AMENDMENT TO EMPLOYMENT AGREEMENT Between CITY OF ROHNERT PARK AND MARY GRACE PAWSON 1. PARTIES AND EFFECTIVE DATE The parties to this First Amendment to Employment Agreement (“First Amendment”) are the City of Rohnert Park (“City”) and Mary Grace Pawson (“Employee”). The effective date of this First Amendment shall be April 30, 2017. 2. PURPOSE The parties have previously entered into an Employee Agreement between City of Rohnert Park and Mary Grace Pawson (“Employment Agreement”) effective as of September 18, 2015. The City and Employee hereby desire to amend the Employment Agreement as set forth below. 3. AMENDMENT TO SECTION 4 (a) Section 4(d)(1) of the Amended Employment Agreement is hereby modified in its entirety to read as follows: 3. RESIGNATION AND TERMINATION. (d) Severance Benefits (1) In the event Employee is terminated from employment without cause while still willing and able to perform his duties under this Agreement, then City agrees to pay Employee a lump sum cash payment equal to one (1) month severance of base monthly compensation if termination occurs during the 13-24th month of employment; two (2) months’ severance of base monthly compensation if termination occurs during the 25-36th month of employment and (3) three months’ severance of base monthly compensation if termination occurs during the 37-60th month of employment. All payments required under this Section 4(d)(1) are subject to and shall be interpreted to comply with the limitations set forth in Government Code Section 53260. In addition, City shall extend to Employee the right to continue health insurance as may be required by and pursuant to the terms and conditions of the Consolidated Omnibus Budget Act of 1986 (COBRA). (b) The following shall be added as Section 3(e) to the Amended Employment Agreement: Pawson First Amendment to Employment Agreement City of Rohnert Park Page 2 of 3 Page 2 of 3 3. RESIGNATION AND TERMINATION. (e) Reimbursement to the City (1) If this Agreement is terminated, any cash settlement related to the termination that Employee may receive from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. (2) If any express or implied provision of this Agreement, the Municipal Code of the City, or any policy or practice of the City provide paid leave salary to Employee pending an investigation, said paid leave salary shall be fully reimbursed by the Employee to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. (3) If any express or implied provision of this Agreement, the Municipal Code of the City, or any policy or practice of the City provide for payment of funds for the legal criminal defense of Employee, said funds paid for her legal defense shall be fully reimbursed by Employee to the City if Employee is convicted of a crime involving an abuse of his office or position as defined by Government Code section 53243.4. 4. AMENDMENT TO SECTION 5 Section 5(c) of the Amended Employment Agreement is hereby modified in its entirety to read as follows: 5. COMPENSATION AND BENEFITS. (c) Employee shall be entitled to the following salary adjustments: $148,184.29 base salary (which represents a 5.5% increase from the previous year) effective April 30, 2017; $151,888.89 base salary (which represents a 2.5% increase from the previous year) effective the First day of the First pay period which includes July 1, 2018; $155,686.12 base salary (which represents a 2.5% increase from the previous year) effective the First day of the First pay period which includes July 1, 2019; $160,356.70 base salary (which represents a 3% increase from the previous year) effective the First day of the First pay period which includes July 1, 2020. Pawson First Amendment to Employment Agreement City of Rohnert Park Page 3 of 3 Page 3 of 3 4. GENERAL PROVISIONS A. This First Amendment consists of pages 1 through 3 inclusive and constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the terms discussed in this First Amendment. B. Except as specifically modified herein, all remaining terms and obligations set forth in the Amended Employment Agreement between the City of Rohnert Park and Employee shall remain in full force and effect. CITY OF ROHNERT PARK By:_____________________________ Darrin Jenkins, City Manager Dated:___________________________ Per Reso. No. 2017-___ adopted______. EMPLOYEE By:______________________________ Mary Grace Pawson Dated:___________________________ APPROVED AS TO FORM: By:__________________________ Michelle Marchetta Kenyon City Attorney Attest: By: __________________________ City Clerk Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 9, 2017 Department: Legal/Human Resources Submitted By: Michelle Marchetta Kenyon, City Attorney Prepared By: Victoria Perrault, Human Resources Director Agenda Title: Consideration and Adoption of Resolution Approving the Second Amendment to Employment Agreement Between the City of Rohnert Park and Darrin Jenkins for City Manager Services RECOMMENDED ACTION: Approve the attached resolution approving the Second Amendment to the Employment Agreement between the City of Rohnert Park and Darrin Jenkins for City Manager Services. BACKGROUND: On November 26, 2013, the City entered into an Employment Agreement with Darrin Jenkins to retain his services as the City Manager (“Employment Agreement”). On November 25, 2014 the City Council approved the First Amendment to the Employment Agreement Section 4.A (d) as follows: a three percent (3%) one-time non-pensionable payment on November 28, 2014, three percent (3%) one-time non-pensionable payment on July 1, 2015, and three percent (3%) pensionable increase to base salary on July 1, 2016. This salary adjustment was the same as that received by all City employees for the period of July1, 2014 to June 30, 2017. On April 25, 2017 the City Council approved a Memorandum of Agreement with the Rohnert Park Employees’ Association and Outlines of Certain Conditions of Employment, Fringe Benefits, and Salary for the Management and Confidential Units effective April 30, 2017 to June 30, 2021. They provide for the following salary adjustments: five and one half percent (5.5%) base salary increase effective April 30, 2017; two and one half percent (2.5%) increase to base salary effective the first day of the first pay period which includes July 1, 2018; two and one half percent (2.5%) increase to base salary effective the first day of the first pay period which includes July 1, 2019; and three percent (3%) increase to base salary effective the first day of the first pay period which includes July 1, 2020. ANALYSIS: In order to provide Mr. Jenkins with the same salary adjustments provided to the employee groups referenced above it is necessary to amend his existing Employment Agreement. The Second Amendment to Employment Agreement (“Second Amendment”) provides for the following salary adjustments: five and one half percent (5.5%) base salary increase effective April 30, 2017; two and one half percent (2.5%) increase to base salary effective the first day of the first pay period which includes July 1, 2018; two and one half percent (2.5%) increase to base salary effective the first day of the first pay period which includes July 1, 2019; and three percent (3%) increase to base salary effective the first day of the first pay period which includes July 1, 2020. This salary adjustment is the only term of the Employment Agreement modified by the Second Amendment. The Council is asked to approve the attached Resolution which approves the Second Amendment and to execute the attached Second Amendment to Employment Agreement with Darrin Jenkins. STRATEGIC PLAN ALIGNMENT: Approval of this item would ensure compliance with the City’s adopted Strategic Plan by safeguarding the effective delivery of public services which aligns with Goal C. OPTIONS CONSIDERED: (list however many are appropriate) 1. Recommended Option: Staff recommends approving this item as the City Manager position is vital to ensuring the efficient and effective delivery of public service to the Rohnert Park community. 2. Alternative Option: Council could opt not to amend the employment agreement with the current City Manager, but staff does not recommend this option as it would negatively affect service levels and compromise organizational efficiency. FISCAL IMPACT/FUNDING SOURCE: This salary adjustment is included in the Citywide salary adjustment projections for fiscal year 2017/18. There is no additional fiscal impact. Department Head Approval Date: N/A City Manager Approval Date: May 4, 2017 City Attorney Approval Date: May 4, 2017 Finance Director Approval Date: May 4, 2017 Attachments (list in packet assembly order): 1. Resolution Approving the Second Amendment to the Employment Agreement Between the City of Rohnert and Darrin Jenkins for City Manager Services. 2. Second Amendment to the Employment Agreement – Darrin Jenkins RESOLUTION NO. 2017-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE SECOND AMENDMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND DARRIN JENKINS FOR CITY MANAGER SERVICES WHEREAS, on November 26, 2013, City entered into an Employment Agreement with Darrin Jenkins (“Employment Agreement”) to retain his services as the City Manager; WHEREAS, on November 25, 2014 the City Council approved the First Amendment to the Employment Agreement; WHEREAS, the City and Darrin Jenkins desire to further amend the Employment Agreement to modify the terms and conditions of Darrin Jenkins’ employment as City Manager; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park hereby approves the Second Amendment to Employment Agreement between the City of Rohnert Park and Darrin Jenkins for City Manager Services in substantially the same form attached hereto as Exhibit "A," which is incorporated herein by this reference. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of May, 2017. CITY OF ROHNERT PARK ____________________________________ Jake Mackenzie, Mayor ATTEST: _____________________________ Caitlin Saldanha, Deputy City Clerk AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) EXHIBIT “A” SECOND AMENDMENT TO EMPLOYMENT AGREEMENT Between CITY OF ROHNERT PARK AND DARRIN JENKINS 1. PARTIES AND EFFECTIVE DATE The parties to this Second Amendment to Employment Agreement (“Second Amendment”) are the City of Rohnert Park (“City”) and Darrin Jenkins (“Employee”). The effective date of this Second Amendment shall be April 30, 2017. 2. PURPOSE The parties have previously entered into an Employee Agreement between City of Rohnert Park and Darrin Jenkins (“Employment Agreement”) effective as of November 26, 2013. On November 25, 2014 the City Council approved a First Amendment to the Employment Agreement. The Employment Agreement as amended by the First Amendment to the Employment Agreement shall be referred to as the “Amended Employment Agreement.” The City and Employee hereby desire to amend the Amended Employment Agreement as set forth below. 3. AMENDMENT Section 4.A (1) (a) of the Amended Employment Agreement is hereby amended to add the following to the end of the existing paragraph: “Employee shall be entitled to the following salary adjustments: $205,376.85 base salary (which represents a 5.5% increase from the previous year) effective April 30, 2017; $210,511.27 base salary (which represents a 2.5% increase from the previous year) effective the first day of the first pay period which includes July 1, 2018; $215,774.05 base salary (which represents a 2.5% increase from the previous year) effective the first day of the first pay period which includes July 1, 2019; $222,247.26 base salary (which represents a 3.0% increase from the previous year) effective the first day of the first pay period which includes July 1, 2020.” 4. GENERAL PROVISIONS A. This Second Amendment consists of pages 1 through 2 inclusive and constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the terms discussed in this Second Amendment. Jenkins Second Amendment to Employment Agreement City of Rohnert Park Page 2 of 2 Page 2 of 2 B. Except as specifically modified herein, all remaining terms and obligations set forth in the Amended Employment Agreement between the City of Rohnert Park and Employee shall remain in full force and effect. CITY OF ROHNERT PARK By:_____________________________ Jake Mackenzie, Mayor Dated:___________________________ Per Reso. No. 2017-___ adopted______. EMPLOYEE By:______________________________ Darrin Jenkins Dated:___________________________ APPROVED AS TO FORM: By:__________________________ Michelle Marchetta Kenyon City Attorney Attest: By: _________________________ City Clerk ITEM NO. 12 1 Meeting Date: May 9, 2017 Department: Administration Submitted By: Don Schwartz, Assistant City Manager Prepared By: Don Schwartz, Assistant City Manager Agenda Title: Letter of Interest to Sonoma County Waste Management Agency regarding Composting Preferences RECOMMENDED ACTION: Approve attached Letter of Interest to Sonoma County Waste Management Agency regarding the City’s preferences on future composting. BACKGROUND: The Sonoma County Waste Management Agency manages several solid waste responsibilities for Rohnert Park and the other cities and Sonoma County. One of those responsibilities is the processing of organic material into compost. With the recent renewal of the Agency’s Joint Powers Agreement, the Agency is moving away from a model where it would own and operate via contract a large compost site for most organic material generated in the County. Instead, the Agency is exploring the potential to contract with one or more private organizations to provide composting services. With this approach, these organizations would build, own, manage, process, sell and be fully responsible for all composting activities. The Agency would manage any contracts with the providers on behalf of its members, such as Rohnert Park, and the City would commit our flow of organic materials to the sites managed by outside organizations. The Agency is seeking to determine the level of interest of Rohnert Park and other JPA members in participating in this approach. It has requested that each member submit a Letter of Interest in committing our waste to the Agency’s contractors as this will help the Agency determine the potential volume of material to be managed and help with its procurement. The Letter does not commit the City to any particular action, but will help the Agency move forward in identify sites and providers. ANALYSIS: Rohnert Park’s organic material is currently transported to a County transfer station near Sonoma, where it is then hauled out of the County for processing. This is the most cost effective option currently available. With R3 Consulting, we recently also explored the option of having our organic material hauled directly to the Redwood Landfill near Novato. With the Agency’s procurement, there may be new compost sites created within the County. There is significant public interest in such an approach, as demonstrated in the attached Public Comments and Survey Results from recent Agency outreach. There is a common assumption that Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 12 2 in-County sites would be less expensive than sites outside of the County, that hauling to in- County sites would generate fewer greenhouse gas emissions, and that locally-produced compost would be less expensive to purchase. While these assumptions may prove to be correct, until the Agency is further into its procurement process we will not know. Thus, the proposed Letter of Intent notes that the City is interested in committing compost to new sites, but that the City reserves the option to have compost hauled to facilities outside of the County. It also notes that the City’s decision will consider the cost to ratepayers and environmental impacts, but that we have no inherent preference for compost sites in the County unless they are better for our residents. ALIGNMENT WITH STRATEGIC PLAN: The proposed Letter of Intent is consistent with the Strategic Plan’s goals to provide quality, cost effective services. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends approving the Letter of Intent because it allows Rohnert Park to participate constructively in the process to procure new compost sites without committing to a decision that would be against the City’s best interests. 2. Alternative: Staff also considered not sending the letter and did not recommend this option because the City is better off participating in a County-wide effort at this stage in the procurement process. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact to the recommended action. Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: May 4, 2017 Attachments (list in packet assembly order): 1. Draft Letter of Intent 2. Public Comments and Survey Results May 9, 2017 Mr. Patrick Carter Executive Director Sonoma County Waste Management Agency 2300 County Center Drive, Suite B‐100 Santa Rosa, CA 95403 Subject: Organic Processing Facility Interest Dear Mr. Carter: The City of Rohnert Park understands that the Sonoma County Waste Management Agency (SCWMA) will be requesting proposals for a future compost facility(ies). Requested services will include the following priorities: Proposers will build, own, manage, process, sell and carry all responsibilities. SCWMA will be responsible for managing the agreement(s); Preference for facilities to be located within Sonoma County; The number of agreements awarded will be determined during the proposal evaluation, but is assumed to be between 2‐4 agreements based on proposals received; Source materials for processing will be proposed on a facility basis and may include one or more of the following categories: o Green, wood, and yard materials; o Mixed food and green materials (residential organics); o Source separated food and food related products (commercial food materials); o Compostable food ware; o Agricultural materials; and o Other compostable materials. Processing technologies will be proposed on a facility basis; Contract term will be at least 10‐years with possible contract extensions. By initialing below, City of Rohnert Park is providing the SCWMA with their potential interest in committing flow of the source materials procured by SCWMA. ______ Interested in committing flow of organic materials to proposed facility(ies), if doing so leads to demonstrable benefits for our residents such as lower rates, lower greenhouse gas emissions, and/or less expensive costs to purchase compost; ______ Opting out of committing flow to proposed facility(ies) and will arrange for material capacity separately. Sincerely, Darrin Jenkins City Manager, City of Rohnert Park Re s p o n s e P e r c e n t Re s p o n s e Co u n t 90 . 8 % 2 6 8 1. 0 % 3 2. 7 % 8 5. 4 % 1 6 51 29 5 0 Nu m b e r R e s p o n s e D a t e C o m m e n t s 1 A pr 28 , 20 1 7 10 : 1 3 PM It sh o u l d ne v e r ha v e be e n al l o w e d to le a v e . 2 A p r 2 8 , 2 0 1 7 5 : 2 6 P M 1 ) It re d u c e s th e ca r b o n an d co n g es t i o n fr o m sh i p p i n g it el se w h e r e i n t h e S t a t e . 2) I t p r o v i de s r e s o u r c e s - s oi l a n d p e r h a p s e n e r g y t o b e n e f i t pe o p l e l o c a l l y . 3 A pr 28 , 20 1 7 12 : 4 7 AM In c l u d e ot h e r ar e a s in fu t u r e co s t co m p a r i s o n s . 4 A pr 27 , 20 1 7 9: 0 1 PM Th i s is a vi t a l ne e d ! 5 A pr 27 , 20 1 7 8: 4 5 PM th e cl o s e r to th e po i n t of ac t i o n th e be t t e r . 6 A p r 2 7 , 2 0 1 7 8 : 1 6 P M A hu g e y es ! Th e cl o s u r e of th e fo r m e r fa c i l i t y wa s a g re a t de t r i m e n t t o m a n y f a r m e r s an d h o m e g a r d e n e r s , w h o r e l i e d o n th a t a f f o r d a b l e s o u r c e o f g o o d c o m p o s t . I t i s a l s o a m a s s i v e c o st an d e n v i r o n m e n t a l i m p a c t t o b e t r uc k i n g o u r g r e e n w a s t e a c r o s s Co u n t y l i n e s f o r d i s p o s a l . 7 A p r 2 7 , 2 0 1 7 6 : 4 5 P M In t h e a b o v e b r i e f s t a t e m e n t , i t s a y s t h a t c o s t s w o u l d n o t b e lo w e r e d i f i t w e r e l o c a l l y d o n e a g a i n . H o w e v e r , t h e c o s t s t o t h e en v i r o n m e n t f r o m n o t t r u c k i n g a s f ar a r e n ' t c o n s i d e r e d h e r e . s k i p p e d q u e s t i o n Sh o u l d p r o p o s e d o r g a n i c s ( c o m p o s t i ng ) p r o c e s s i n g f a c i l i t i e s b e lo c a t e d w i t h i n S o n o m a C o u n t y ? In s u f f i c i e n t i n f o r m a t i o n t o d e c i d e Ye s a n s w e r e d q u e s t i o n So n o m a C o u n t y C o m p o s t F a ci l i t y C o m m u n i t y S u r v e y No p r e f e r e n c e An s w e r O p t i o n s Co m m e n t s No Nu m b e r R e s p o n s e D a t e C o m m e n t s 8 A p r 2 7 , 2 0 1 7 4 : 1 3 P M We a b s o l u t e l y n e e d i n c o u n t y c o mp o s t i n g . T h e n e e d f o r c o m p o s t fa r e x c e e d s t h e s u p p l y , a n d i t t a k es l o t o f e n e r g y t o m o v e t h i s va l u a b l e r e s o u r c e o u t o f t h e a r ea . H o w e v e r , f o r t h e f a r n o r t h a nd fa r s o u t h p a r t s o f t h e c o u n t y , i t ma y m a k e m o r e s e n s e f o r s o m e ma t e r i a l t o g o t o n e a r b y o u t o f c o u n t y f a c i l i t i e s . 9 A p r 2 7 , 2 0 1 7 2 : 3 8 P M We ne e d qu a l i t y co m p o s t i n g he r e in So n o m a Co u n t y , it ' s ri d i c u l o u s t o s e n d o u r o r g a n i c m a t e r i a l s o u t f o r c o m p o s t i n g . 10 A p r 2 7 , 2 0 1 7 6 : 5 4 A M We a r e a n a g r i c u l t u r a l c o u n t y . W e c a n n o t a f f o r d t o e x p o r t o u r va l u a b l e o r g a n i c m a t e r i a l s . O u r f a r m e r s a n d r a n c h e r s a n d h o m e ga r d e n e r s a n d p a r k s n e e d c o m p o s t t o p r o m o t e s o i l h e a l t h , su p p o r t n u t r i t i o u s a n d s u s t ai n a b l e p r o d u c t i o n o f f o o d a n d se q u e s t e r c a r b o n . B u r n i n g f o s s il f u e l s t o t r u c k t h i s h e a v y ma t e r i a l f o r l o n g d i s t a n c e s d o e s n o t e v e n m a k e e c o n o m i c s e n s e in t h e s h o r t t e r m , a n d c o m p l e t e l y u n s u s t a i n a b l e l o n g t e r m . 11 A p r 2 6 , 2 0 1 7 9 : 4 3 P M Th i s is ab s o l u t e l y vi t a l to th e lo n g -t e r m he a l t h an d we l l - b e i n g of So n o m a C o u n t y r e s i d e n t s . 12 A pr 26 , 20 1 7 5: 4 0 PM No br a i n e r ! 13 A pr 26 , 20 1 7 5: 2 7 PM lo s i n g th e fa c i l i t y at me a c h a m wa s re a l l y a g re a t lo s s . 14 A p r 2 4 , 2 0 1 7 9 : 2 4 A M M y op i n i o n is "y es " , as lo n g as th e co m p o s t i n g is of ve g et a t i v e ma t t e r , n o n - m e a t k i t c h e n s c r a p s a n d s u c h , b u t n o t h u m a n o r an i m a l w a s t e . 15 A p r 2 4 , 2 0 1 7 1 2 : 3 1 A M Ab s o l u t e l y e s s e n t i a l ! ! T h e p r o c e s s i n g o f f o o d a n d y a r d w a s t e i s in t e g r a l t o r e c y c l i n g a n d f u n d a m e n t al t o t h e r e s t o r a t i o n o f t h e de p l e t e d s o i l s t h a t r e t a i n s w a t e r a n d s e q u e s t e r s C O 2 . Co m p o s t i n g i s i n h e r e n t l y e n h a n c i ng t h e n a t u r a l c y c l e s t h a t su s t a i n s o u r p l a n e t a n d h e l p s t o m a i n t a i n h u m a n l i f e . 16 A p r 2 3 , 2 0 1 7 1 2 : 5 0 A M A bs o l u t e l y ! Ma k e s se n s e on mu l t i p l e le v e l s - b u d g et , en v i r o n m e n t , a n d m o r e . 17 A p r 2 2 , 2 0 1 7 9 : 1 9 P M M y bi gg es t co n c e r n is he r b i c i d e s in or g an i c wa s t e . We re c e n t l y pu r c h a s e d c o n p o s t f o r o u r v e g e t ab l e g a r d e n & f o u n d o u r s t a r t s di e i n g s h o r t l y a f t e r t h e y s p r o u t e d . 18 A p r 2 2 , 2 0 1 7 8 : 4 1 P M Ke e p i n g th e co m p o s t i n g fa c i l i t i e s in So n o m a Co u n t y sh o u l d re d u c e c o s t s . Nu m b e r R e s p o n s e D a t e C o m m e n t s 19 A p r 2 2 , 2 0 1 7 2 : 5 5 P M Mo v i n g ma t e r i a l mi l e s aw a y fr o m wh e r e it is g at h e r e d cr e a t e s po l l u t i o n a n d i s b a d f o r t h e e n v i r o n m e n t . W e c o m p o s t t o h e l p t h e en v i r o n m e n t n o t m a k e i t w o r s e . 20 A pr 22 , 20 1 7 5: 2 9 AM Su p p o r t lo c a l in d u s t r y 21 A p r 2 2 , 2 0 1 7 2 : 0 0 A M se v e r a l co m p a n i e s ar e al r e a d y pr o d u c i n g pr o d u c t . wh y do e s so n o m a c o u n t y n e e d o n e ? 22 A p r 2 1 , 2 0 1 7 1 0 : 3 6 P M Id e a l l y if it tr u e l y ce r t i f i e d or g an i c , th e n it ca n be so l d to lo c a l ho m e - b a s e d f a r m e r s a n d b i g g e r f a r m e r s . 23 A p r 2 1 , 2 0 1 7 9 : 5 9 P M I' m a s s u m i n g e x c e s s h o u s e h o l d c o m p o s t w o u l d b e p i c k e d u p 24 A pr 21 , 20 1 7 9: 1 8 PM We do no t wa n t th i s as an o t h e r it e m to ra i s e ra t e s . 25 A pr 21 , 20 1 7 5: 1 3 PM If po s s i b l e . 26 A p r 2 1 , 2 0 1 7 1 2 : 2 1 A M pr o x i m i t y to so u r c e im p a c t s tr a n s p o r t a t i o n co s t s KE E P I T L O C A L ! 27 A p r 2 0 , 2 0 1 7 1 0 : 3 1 P M Wi s h y ou wo u l d st o p g iv i n g aw a y "o r g an i c " co m p o s t , ak a , se w a g e s l u d g e , t o c o m m u n i t y g a r d e n s . T h i s i s v e r y di s c o n c e r t i n g t o a l l o f u s w h o k n o w t h a t t e s t i n g f o r a f e w ch e m i c a l c o m p o u n d s d o e s n ' t c o m e c l o s e t o a s s u r i n g s a f e t y o f th i s s t u f f . 28 A p r 2 0 , 2 0 1 7 9 : 2 4 P M I lo v e d th e ol d co m p o s t i n g fa c i l i t y an d bo u g h tr u c k l o a d s of th e i r Ma l l a r d M u l c h . 29 A p r 2 0 , 2 0 1 7 9 : 2 2 P M Wh a t ki n d of ma t e r i a l s wi l l be al l o w e d ? Wh a t ar e th e lo c a t i o n op t i o n s ? W i l l i t b e o p e n t o r e s i d e n t s a s w e l l a s c o m m e r c i a l op e r a t o r s ? 30 A pr 20 , 20 1 7 9: 1 3 PM Tr u c k i n g it is ex p e n s i v e - bo t h in mo n e y an d ca r b o n . 31 A pr 20 , 20 1 7 5: 2 0 PM sa v e mo n e y /g re e n h o u s e g as s e s to tr a n s p o r t . 32 A p r 2 0 , 2 0 1 7 4 : 5 2 P M Fo r s u c h a p r o g r e s s i v e c o u n t y th a t S o n o m a C o u n t y i s , i t h a s be e n l o n g o v e r d u e f o r u s t o h a v e ou r o w n c o m p o s t i n g f a c i l i t y t h at wi l l t a k e c o m p o s t a b l e p l a s t i c co n t a i n e r s a n d e a t i n g u t e n s i l s . 33 A p r 2 0 , 2 0 1 7 2 : 1 4 P M Tr u c k i n g g r e e n w a s t e o u t o f t h e co u n t y i s w a s t e f u l a n d n o t g r e e n. 34 A pr 20 , 20 1 7 6: 2 4 AM On l y if ec o n o m i c a l l y an d en v i r o n m e n t a l l y fe a s i b l e . 35 A p r 1 9 , 2 0 1 7 7 : 5 5 P M Yo u ne e d to ke e p tr a n s p o r t a t i o n co s t s an d re l a t e d Gr e e n h o u s e Ga s ( G H G ) e m i s s i o n s a t a m i n i m u m . Nu m b e r R e s p o n s e D a t e C o m m e n t s 36 A p r 1 9 , 2 0 1 7 3 : 0 2 A M A s an a g ri c u l t u r a l co u n t y , we ne e d to le a d th e wa y in be s t pr a c t i c e s . 37 A p r 1 8 , 2 0 1 7 1 1 : 0 7 P M Ab s o l u t e l y , c o m p o s t i n g l i k e w e o n c e h a d a t t h e M e c h a m F a c i l i t y . 38 A p r 1 8 , 2 0 1 7 6 : 4 9 P M Th i s is CR U C I A L . Th e re s o u r c e us e in v o l v e d in ha u l i n g ou t of co u n t y n e e d s t o b e a v o i d e d ! 39 A pr 18 , 20 1 7 6: 3 7 PM Lo w e s t ca r b o n im p a c t 40 A pr 18 , 20 1 7 5: 1 7 AM Fo r th e pe o p l e th a t us e co m p o s t 41 A p r 1 8 , 2 0 1 7 3 : 5 8 A M Ye s y es y es ! In or d e r to re d u c e ca r b o n em i s s i o n s we ne e d to ke e p c o m p o s t i n g l o c a l 42 A p r 1 8 , 2 0 1 7 3 : 4 1 A M Th i s i s t h e m o s t e c o - o p t i o n , s o w e ' r e n o t t r u c k i n g g r e e n w a s t e be y o n d o u r b o r d e r s , u s i n g e n e r g y an d a d d i n g t o c o s t s . P l u s i t ' s ec o a n d s w e e t t h a t w e t h e n h a v e ma t e r i a l t o p u r c h a s e t h a t co m e s f r o m o u r o w n b a c k y a r d s . I w a s s o d i s a p p o i n t e d w h e n t h e So n o m a C o m p o s t w a s c l o s e d ! T h e y w e r e d o i n g a l l t h i s f o r u s ! 43 A p r 1 8 , 2 0 1 7 1 2 : 2 2 A M It is th e he a v i e s t co m p o n e n t of th e wa s t e st r e a m an d ex p e n s i v e to t r a n s p o r t , w i t h h i g h G H G im p a c t s . W h y e x p o r t o r g a n i c s a n d im p o r t c o m p o s t ? 44 A p r 1 7 , 2 0 1 7 1 1 : 4 8 P M We ne e d to be g re e n in ou r g as co n s u m p t i o n . Tr u c k i n g g a r b a g e a g r e a t d i s t a n c e i s c o u n t e r p r o d u c t i v e t o t h e re d u c t i o n o f g r e e n h o u s e g a s e s . 45 A p r 1 7 , 2 0 1 7 1 1 : 0 5 P M We US E th i s pr o d u c t lo c a l l y - bo t h in a g ri c u l t u r e an d in ho m e ga r d e n s - O U R g r e e n w a s t e s h o u l d no t c o s t u s t r a n s p o r t a t i o n ou t o f t h e a r e a . W e t a k e h a v e ru l e s a b o u t w h a t g o e s I N T O t h e gr e e n w a s t e s o h a v i n g i t p r o d u c e d i n t o c o m p o s t a l l o w s u s t o u s e ou r S A F E R p r o d u c t 46 A p r 1 7 , 2 0 1 7 1 1 : 0 1 P M So di s a p p o i n t e d to ha v e lo s t So n o m a Co m p o s t . Br i n g th e m ba c k ! 47 A p r 1 7 , 2 0 1 7 1 0 : 1 3 P M mi n i m i z e tr a n s p o r t a t i o n di s t a n c e s an d fa c i l i t a t e ou t p u t us e b y be i n g c l o s e t o c o m p o s t u s e 48 A p r 1 7 , 2 0 1 7 9 : 5 2 P M as lo n g as th e co s t to g et so m e co m p o s t fo r y ar d s an d g ar d e n s is f r e e o r v e r y i n e x p e n s i v e to c i t i z e n s f o r t h e i r u s e . Nu m b e r R e s p o n s e D a t e C o m m e n t s 49 A p r 1 4 , 2 0 1 7 4 : 3 9 P M Th e c r i t i c a l e l e m e n t i s t h a t t h e f i n i s h e d p r o d u c t { c o m p o s t a n d mu l c h i n d i f f e r e n t g r a d e s ) b e a v a i l a b l e f o r s a l e t o S o n o m a Co u n t y r e s i d e n t s a t r e a s o n a b l e p r i c e s , i n c l u d i n g t r a n s p o r t a t i o n . To k e e p t r a n s p o r t a t i o n c o s t s d o w n i t p r o b a b l y m a k e s s e n s e t o ha v e t h e f a c i l i t y l o c a t e d w i t h i n t h e C o u n t y . 50 A p r 1 3 , 2 0 1 7 7 : 1 6 P M It is a lo g ic a l th i n g to do fr o m bo t h an d ec o n o m i c an d en v i r o n m e n t a l p e r s p e c t i v e . E c o n o m i c a l l y w e s h o u l d n o t b e ex p o r t i n g o r g a n i c w a s t e w h e n t h e pr i o r o p e r a t i o n c l e a r l y s h o w e d th a t t h e r e i s h i g h d e m a n d w i t h in t h e c o u n t y f o r g o o d q u a l i t y co m p o s t e d p r o d u c t s . E n v i r o n m e n t al l y w e s h o u l d b e r e u s i n g o u r or g a n i c r e s o u r c e s t o m a i n t a i n t he e c o s y s t e m w i t h i n t h e c o u n t y an d n o t b u r n m o r e p o l l u t i n g f u e l t o e x p o r t i t . 51 A p r 1 3 , 2 0 1 7 3 : 3 0 P M Or g an i c wa s t e di v e r s i o n fr o m la n d f i l l is es s e n t i a l fo r th e Co u n t y an d S t a t e t o m e e t t h e i r G H G r e d u c ti o n g o a l s . C o m p o s t i s a l s o a cr i t i c a l e l e m e n t i n f a c i l i t a t in g i n c r e a s e d s e q u e s t r a t i o n o f at m o s p h e r i c C i n s o i l s , w h i l e p r o v i d i n g a h o s t o f c o - b e n e f i t s , in c l u d i n g a v o i d e d f e r t i l i z e r u s e , re d u c e d e r o s i o n , a n d i n c r e a s e d so i l w a t e r h o l d i n g c a p a c i t y . Sh o u l d p r o p o s e d o r g a n i c s ( c o m po s t i n g ) p r o c e s s i n g f a c i l i t i e s b e lo c a t e d w i t h i n So n o m a C o u n t y ? Ye s No No p r e f e r e n c e In s u f f i c i e n t i n f o r m a t i o n t o de c i d e Re s p o n s e P e r c e n t R e s p o n s e C o u n t 4. 1 % 1 2 11 . 3 % 3 3 9. 6 % 2 8 9. 6 % 2 8 23 . 6 % 6 9 41 . 8 % 1 2 2 57 5 7 2 9 2 292 3 3 Nu m b e r R e s p o n s e D a t e C o m m e n t s 1 A p r 2 9 , 2 0 1 7 1 : 3 7 A M Mo r e t h a n o n e w o u l d b e w o n d e r f u l - re a l l y a s m a n y a s w o u l d b e f ea s i b l e i s id e a l . B o t h b a s e d o n m i n i m i z i n g d i st a n c e s o f l o a d s t o t h e f a c i l it i e s , i m p r o v i n g ac c e s s i b i l i t y t o p r o c e s s e d m a t e r i a l s , a n d a l s o m i n i m i z i n g p o t e n ti a l r u n o f f a n d ot h e r i s s u e s b y h a v i n g d i s t r i b u t e d l o c a t i o n s . 2 A p r 2 8 , 2 0 1 7 5 : 2 6 P M It de p e n d s on wh a t t y pe of fa c i l i t i e s - an d wh a t vo l u m e th e y ne e d to be ec o n o m i c a l l y v i a b l e . C h e c k G r e e n W a st e i n s a n J o s e c r e a t i n g e l e ct r i c i t y a n d co m p o s t - h t t p : / / z w e d c . c o m 3 A p r 2 8 , 2 0 1 7 5 : 2 6 A M No t su r e I un d e r s t a n d . Is th a t th e nu m b e r of co n t r a c t s th a t wi l l ha v e ac c e s s to m u n i c i p a l o r g a n i c m a t e r i a l ? De p e n d s o n t h e c a p a c i t y o f a p p l i ca n t s , mi n i m u m v o l u m e r e q u i r e m e n t s t o m a x i m i z e e f f i c i e n c i e s w i t h o u t co m p r o m i s i n g v a l u e . H i g h e s t v a l u e i s v e n d i a g r a m o f e c o l o g i c a l , e c o n o m i c , so c i a l f a c t o r s . 4 A pr 28 , 20 1 7 4: 2 5 AM A s ma n y as po s s i b l e . 5 A pr 28 , 20 1 7 1: 0 1 AM A s ma n y as ne c c e s a r y 6 A pr 28 , 20 1 7 12 : 4 9 AM A s ma n y as ar e ne e d e d . 7 A pr 27 , 20 1 7 9: 0 1 PM Of co u r s e I wa n t th e ma x ! So im p o r t a n t to co m p o s t ev e r y th i n g po s s i b l e ! 8 A pr 27 , 20 1 7 8: 4 5 PM fo r m a we b on th e ma p . . . g o fo r mo r e th a n 4 9 A p r 2 7 , 2 0 1 7 8 : 1 6 P M Wh a t e v e r is ef f i c i e n t wh i l e re m a i n i n g fa i r l y co n v e n i e n t fo r ac c e s s b y th e ge n e r a l p u b l i c . Ma x i m u m o f 4 No p r e f e r e n c e In s u f f i c i e n t i n f o r m a t i o n t o d e c i d e Co m m e n t s a n s w e r e d q u e s t i o n s k i p p e d q u e s t i o n So n o m a Co u n t y Co m p o s t Fa c i l i t y Co m m u n i t y Su r v e y Ho w m a n y f a c i l i t i e s d o y ou t h i n k t h e r e s h o u l d b e ? An s w e r O p t i o n s Ma x i m u m o f 1 Ma x i m u m o f 2 Ma x i m u m o f 3 Nu m b e r R e s p o n s e D a t e C o m m e n t s 10 A p r 2 7 , 2 0 1 7 4 : 1 3 P M Th i s is di f f i c u l t , as th e r e ne e d s to be ad e q u a t e ma t e r i a l fo r a vi a b l e co m p o s t i n g b u s i n e s s , y e t t h e m o r e l o c a l a f a c i l i t y i s , t h e l e s s e n e r g y t o m o v e ma t e r i a l a r o u n d , a n d p e r h a p s m o r e f l e x i b i l i t y i n t y p e s o f m a t e r ia l s pr o c e s s e d , e t c . 11 A p r 2 7 , 2 0 1 7 6 : 5 4 A M Th e fa c i l i t i e s sh o u l d be sp r e a d ar o u n d th e co u n t y as ne e d e d to su p p l y th e va r i o u s e n d u s e r s a n d k e e p h a u l i n g to a m i n i m u m . T h e n u m b e r o f fa c i l i t i e s de p e n d s o n e c o n o m i e s o f s c a l e o f th e p r o c e s s i n g e q u i p m e n t c h o s e n a n d th e n u m b e r o f s u i t a b l e s i t e s a v a i l a b l e . S e v e r a l s m a l l e r s c a l e s it e s w o u l d b e pr e f e r a b l e t o 1 c e n t r a l i z e d s i t e , r e d u c i n g i m p a c t s a n d r e d u c i n g h a u l i n g di s t a n c e s . 12 A p r 2 5 , 2 0 1 7 9 : 3 2 P M as ma n y an d di s t r i b u t e d as ma k e s se n c e fo r th e g en e r a t i o n of th e g re e n wa s t e a n d t h e u s e o f i t . 13 A p r 2 4 , 2 0 1 7 3 : 2 3 A M Mo r e th a n on e ce n t r a l lo c a t i o n I th i n k wo u l d be de s i r a b l e bu t no t ab l e to pu t a n u m b e r o n i t . 14 A p r 2 4 , 2 0 1 7 1 2 : 3 1 A M Th e n u m b e r s h o u l d b e c o n s i s t e n t w it h e n h a n c i n g t h e m a x i m u m a m o u nt o f ra w m a t e r i a l s a v a i l a b l e f o r c o m p o s t i n g w h i l e k e e p i n g t h e t r a n s p or t a t i o n a n d ot h e r c o s t s t o a m i n i m u m f o r pe o p l e . E s p e c i a l l y l o w i n c o m e . 15 A p r 2 2 , 2 0 1 7 1 0 : 5 1 P M ub i q u i t o u s in ne i g hb o r h o o d s 16 A p r 2 2 , 2 0 1 7 9 : 2 4 A M A s ma n y as ne c e s s a r y . Co m p o s t i n g fa c i l i t i e s ar e an as s e t to a ru r a l , ag r i c u l t u r a l c o u n t y s u c h a s S o n o m a . 17 A p r 2 2 , 2 0 1 7 5 : 2 9 A M Fo r mi n i m a l pr o c e s s i n g - ma n y lo c a t i o n s wo r k fi n e . Bu t an y de t a i l e d so r t i n g wo u l d l i m i t v a l u e o f m u l t i p l e l o ca t i o n s - a n d s p a c e c o n s t r a i n s wo u l d l i k e l y li m i t s i t e c h o i c e s . 18 A p r 2 2 , 2 0 1 7 2 : 1 3 A M It ' d b e i d e a l f o r o n e t o h a n d l e t he n o r t h c o u n t y ( W i n d s o r : C l o v e rd a l e ) , o n e f o r Sa n t a R o s a a n d S e b a s t o p o l / C o t a t i a n d o n e f o r t h e S o u t h P e t a l u m a :S o n o m a 19 A pr 21 , 20 1 7 11 : 4 2 PM Su f f i c i e n t to pr o c e s s al l lo c a l or g an i c wa s t e . 20 A pr 21 , 20 1 7 9: 5 9 PM Wi t h sa t e l l i t e si t e s fo r ce r t a i n wa s t e 21 A pr 21 , 20 1 7 8: 2 4 PM A s ma n y as ne e d e d 22 A pr 21 , 20 1 7 3: 1 3 PM En o u g h to co l l e c t fo r th e en t i r e co u n t y . 23 A p r 2 1 , 2 0 1 7 1 2 : 2 1 A M Pr o x i m i t y ! 24 A p r 2 0 , 2 0 1 7 1 0 : 3 1 P M DO NO T ad d se w a g e sl u d g e to an y fo o d wa s t e / o r g an i c g re e n wa s t e if fa c i l i t i e s a r e l o c a t e d i n S o n o m a C o u n t y . Nu m b e r R e s p o n s e D a t e C o m m e n t s 25 A p r 2 0 , 2 0 1 7 9 : 4 4 P M Ha v i n g m o r e f a c i l i t i e s i s p r e f e r r e d a n d w i s e l y r o u t i n g c o m p o s t tr u c k s t o mi n i m i z e t r a v e l ( a n d u s a g e o f g r e e n h o u s e g a s p r o d u c i n g f u e l ) w o ul d b e id e a l . A l s o h a v i n g a t l e a s t 4 t i m e s p e r y e a r f o r p e o p l e t o p i c k u p f i n i s h e d co m p o s t a t t h e f a c i l i t y n e a r e s t to t h e m w o u l d b e a w e s o m e . A N D an aw e s o m e s t r e t c h g o a l w o u l d b e h a v in g a l o w c o s t d e l i v e r y s y s t e m f o r t w i c e pe r y e a r t h a t w a s p l a n n e d v e r y e ff i c i e n t l y . I w o u l d b e h a p p y t o h e l p d e s i g n a de l i v e r y s y s t e m t h a t w a s a c t u a ll y c o m b i n e d w i t h t h e p i c k u p s y s t em b e c a u s e th a t w o u l d b e e v e n m o r e e f f i c i e n t . V J a c o b i @ s o n i c . n e t 26 A p r 2 0 , 2 0 1 7 9 : 3 6 P M I do n ' t kn o w ho w ma n y si t e s ar e ne e d e d . Bu t we ne e d to su p p o r t re c y cl i n g gr e e n y a r d w a s t e ! ! 27 A pr 20 , 20 1 7 9: 2 4 PM I wo u l d lo v e fo r th e m to sp r e a d ar o u n d th e ci t y . 28 A p r 2 0 , 2 0 1 7 9 : 2 2 P M Ho w mu c h ma t e r i a l ar e y ou an t i c i p a t i n g to ha n d l e ? Wi l l th e co u n t y ha v e to pu r c h a s e p r o p e r t y t o p r i v i l e g e d t h e s e s i t e s . 29 A p r 2 0 , 2 0 1 7 9 : 1 3 P M Wh a t e v e r w o r k s o u t i n t e r m s o f t ra n s p o r t a t i o n c o s t s a n d e f f i c i e nc y o f s c a l e . 30 A p r 2 0 , 2 0 1 7 9 : 0 8 P M Se e m s li k e on e pr o c e s s i n g fa c i l i t y ma y be en o u g h bu t mu l t i p l e dr o p of f lo c a t i o n s w o u l d b e c o o l . 31 A p r 2 0 , 2 0 1 7 4 : 5 2 P M Fo r no w , ju s t to g et on e fa c i l i t y wi l l be g re a t . As th e po p u l a t i o n g ro w s , th e ab i l i t y t o a d d m o r e f a c i l i t i e s s h o u l d b e i n p l a c e . 32 A p r 2 0 , 2 0 1 7 2 : 1 4 P M Th e pr e v i o u s So n o m a Co m p o s t wa s a hu g e op e r a t i o n . Co m p o s t i n g cl e a r l y in v o l v e d a s i g n i f i c a n t a m o u n t o f h e a v y e q u i p m e n t . T h e r e f o r e a s fe w s i t e s a s is p r a c t i c a l w o u l d b e o p t i m a l . 33 A pr 20 , 20 1 7 6: 2 4 AM Pe r f e c t si t e av a i l a b l e at St a g e g ul c h Ro a d 34 A p r 2 0 , 2 0 1 7 5 : 1 7 A M We sh o u l d li m i t us i n g fo s s i l fu e l to mo v e g ar b a g e ar o u n d as mu c h as po s s i b l e . 35 A pr 20 , 20 1 7 1: 4 7 AM Pr o b a b l y at le a s t 3 or 4 to mi n i m i z e tr a v e l to an d fr o m si t e s . 36 A pr 19 , 20 1 7 7: 5 5 PM De p e n d s on lo g is t i c s an d wa s t e st r e a m to n n a g e 37 A p r 1 9 , 2 0 1 7 5 : 3 9 P M I ex p e c t th e co s t to be la r g e, so ho w ca n y ou de c i d e on wh e t h e r on e or mo r e sh o u l d b e b u i l t ? 38 A p r 1 9 , 2 0 1 7 4 : 0 7 P M Wh a t e v e r p l a n i s m o s t e f f i c i e n t a n d c a n b e p u t i n t o e f f e c t i n t he s h o r t e s t t i m e . 39 A p r 1 8 , 2 0 1 7 9 : 4 3 P M PD ne w s p a p e r ar t i c l e 4/ 1 7 me n t i o n e d pr o p o s a l to lo c a t e pr o c e s s i n g si t e s in 4 d i f f e r e n t a r e a s o f t h e c o u n t y ( c e n t r a l , e a s t , n o r t h , s o u t h ) Nu m b e r R e s p o n s e D a t e C o m m e n t s 40 A p r 1 8 , 2 0 1 7 6 : 4 9 P M Wh a t r e a l l y m a t t e r s i s t h a t t h e y ( i t ) a r e w e l l r u n , v e r y s m a r t ab o u t w a t e r a n d sm e l l p o l l u t i o n , a n d w e l l s i t u a t ed t o n o t c o n s t a n t l y d o b a t t l e wi t h n e i g h b o r s . Se v e r a l s m a l l w o u l d b e i d e a l i f y o u c a n r e a l l y r e p l i c a t e a l l t h os e i s s u e s i n mu l t i p l e p l a c e s , b u t m i g h t n o t b e a b l e t o . T h e g o a l i s t o t r a n s po r t t h i s s t u f f a s li t t l e a s p o s s i b l e . W o u l d a l s o b e i d e a l f o r c i t i z e n s a n d l a n d s c ap e b u s i n e s s e s to b e a b l e t o c o m e o n s i t e a n d pu r c h a s e f i n a l p r o d u c t . I l i v e i n A l e x a n d e r Va l l e y , a n d t h e P e t a l u m a f a c i l i t y w a s f a r f o r m e . 41 A p r 1 8 , 2 0 1 7 3 : 5 1 P M Ne e d to kn o w vo l u m e pr o j e c t i o n s , av a i l a b l e la n d (s ) an d al l st a n d a r d on - go i n g c o s t s , e t c . , e t c . , t o m a k e t h a t d e c i s i o n . 42 A pr 18 , 20 1 7 5: 1 7 AM Ec o n o m y of sc a l e an d on l y on e ne i g hb o r h o o d im p a c t e d . 43 A pr 18 , 20 1 7 3: 5 8 AM A t le a s t on e bu t ma y be on e no r t h co u n t y an d on e so u t h co u n t y ? 44 A p r 1 8 , 2 0 1 7 3 : 0 5 A M I ha v e a pr e f e r e n c e . On e f a c i l i t y t o p r o c e s s a n d c o m p o s t t h e m a t e r i a l . Th e r e w e r e b e m a n y d r o p - o f f / p i ck - u p f a c i l i t i e s t o l e a v e t r i m m i n gs o r p i c k u p co m p o s t . Th a t w a y t h e i m p a c t s o f t h e C o mp o s t i n g w o u l d b e c e n t r a l i z e d b u t t h e fa c i l i t i e s w o u l d b e r e a d i l y a va i l a b l e . a v a i l a b l e 45 A p r 1 8 , 2 0 1 7 2 : 4 0 A M Ra t h e r th a n a ma x i m u m th e r e sh o u l d be a mi n i m u m so th a t ev e r y on e in th e co u n t y w i l l h a v e a c c e s s . I w o u l d sa y t h e r e s h o u l d b e a m i n i m u m of F O U R (4 ) . O n e i n t h e n o r t h , o n e i n t he s o u t h o n e i n t h e e a s t , o n e i n t h e w e s t a n d on e c e n t r a l l y l o c a t e d . ( J u s t l i k e l a n d f i l l f a c i l i t i e s . T h e i d e a t o e n c o u r a g e us a g e a n d t o m a k e i t e a s i e r t o a c c e s s t h o s e f a c i l i t i e s . ) 46 A p r 1 8 , 2 0 1 7 1 2 : 2 2 A M Co m p o s t i n g s h o u l d b e t h e l a r ge s t c o m p o n e n t o f a n o r g a n i c s r e c y c li n g po r t f o l i o . A D i s n o t a g o o d s o l u t i o n b u t m a y b e s u i t a b l e f o r c e r ta i n s t r e a m s . 47 A p r 1 7 , 2 0 1 7 1 1 : 0 5 P M I li k e th e id e a of lo c a l fa c i l i t i e s so we ca n co m e g et ou r ow n pr o d u c t an d re d u c e t r a v e l i n g o n r o a d s . I F t h a t c a n b e a c c o m p l i s h e d . 48 A p r 1 7 , 2 0 1 7 1 0 : 4 9 P M A s ma n y as ne e d e d to pr o c e s s so n o m a co u n t y or g an i c ma t e r i a l an d th e n be ab l e t o s e l l t h e f i n i s h e d c o m p o s t p r o d u c t t o t h e p u b l i c , l o c a l l y 49 A p r 1 7 , 2 0 1 7 1 0 : 1 8 P M Co m m u n i t y - b a s e d o r g a n i c c o m p o s t i ng i s a g o o d i d e a a n d w o u l d c u t d o w n on f o s s i l f u e l u s a g e b y k e e p i n g a n d us i n g t h e p r o d u c t c l o s e t o ho m e . 50 A pr 17 , 20 1 7 10 : 1 3 PM wh a t e v e r th e co l l e c t i o n / p r o c e s s i n g /r e u s e me t r i c s in d i c a t e 51 A pr 17 , 20 1 7 10 : 0 3 PM A s ma n y as we ne e d to re d u c e la n d f i l l wa s t e ! we lo v e co m p o s t ! ! 52 A pr 17 , 20 1 7 9: 3 5 PM Un a b l e to at t e n d th e s e im p o r t a n t me e t i n g s. Nu m b e r R e s p o n s e D a t e C o m m e n t s 53 A p r 1 4 , 2 0 1 7 7 : 4 1 P M De p e n d s o n w h o p r o p o s e s w h a t . A l a rg e f a c i l i t y m a y b e g r e a t b u t n e e d s f l o w co m m i t m e n t , I f w e a l l o c a t e m a t e r i a l t o a l o t o f l i t t l e s i t e s , a l a r g e o n e i s n o t fe a s i b l e . B o a r d n e e d s t o e v a l u a t e w h a t i s b e s t b a s e d o n r e s p o n s es . 54 A p r 1 4 , 2 0 1 7 3 : 0 0 A M I kn o w th e r e ha s to be a g oo d en o u g h fl o w fo r a pl a n t to be su c c e s s f u l an d I do n ' t k n o w h o w m u c h t h a t i s s o t h a t ' s w h y I s a i d o n l y t w o . 55 A p r 1 4 , 2 0 1 7 2 : 5 4 A M Di f f e r e n t c o m m u n i t i e s i n t h e c ou n t y s h o u l d h a v e t h e i r o w n f a c i l it i e s , s o t h a t we c a n e a s i l y o b t a i n t h e m u l c h an d w o o d c h i p p r o d u c t s t h a t a r e ge n e r a t e d , fo r o u r u s e ! I w o u l d n o t w a n t t o ha v e t o d r i v e f r o m P e t a l u m a t o S a n t a R o s a to g e t i t . I t w a s w o n d e r f u l h a v i ng i t a t t h e M e e c h a m s i t e , t h o u gh ! 56 A p r 1 3 , 2 0 1 7 7 : 1 6 P M Th e r e sh o u l d be en o u g h fa c i l i t i e s to en a b l e co u n t y re s i d e n t s ti m e l y ac c e s s fo r b o t h d i s p o s a l o f g r e e n w a st e a n d p i c k - u p o f f i n i s h e d p r o d u c t. O n e a t t h e ea c h o f t h e n o r t h a n d s o u t h e n d s o f t h e c o u n t y a n d o n e i n S a n t a R o s a o r Se b a s t o p o l . 57 A p r 1 3 , 2 0 1 7 3 : 3 0 P M A ss u m i n g th e g oa l is 10 0 % or g an i c s di v e r s i o n fr o m la n d f i l l an d re t a i n i n g So n o m a C o u n t y ' s o r g a n i c n u t r i e n t s wi t h i n t h e c o u n t y , t h e r e s h o u ld b e en o u g h f a c i l i t i e s t o a c h i e v e t h a t o u t c o m e w h i l e i n s u r i n g e a c h i s e c o n o m i c a l l y vi a b l e . Ma x i m u m o f 1 4. 1 % Ma x i m u m o f 2 11 . 3 % Ma x i m u m o f 3 9. 6 % Ma x i m u m o f 4 9. 6 % No pr e f e r e n c e 23 . 6 % In s u f f i c i e n t in f o r m a t i o n to d e c i d e 41 . 8 % Ho w m a n y f a c i l i t i e s d o y o u t h i n k t h e r e s h o u l d b e ? Re s p o n s e P e r c e n t Response Count 73 . 9 % 2 1 5 41 . 2 % 1 2 0 10 . 3 % 3 0 10 . 0 % 2 9 20 . 3 % 5 9 49 291 4 Nu m b e r R e s p o n s e D a t e C o m m e n t s or d e s c r i b e o t h e r t e c h n o l o g y . 1 A pr 29 , 20 1 7 1: 3 7 AM Ve r m i c o m p o s t i n g wo u l d al s o be ve r y us e f u l . 2 A p r 2 8 , 2 0 1 7 5 : 2 6 P M Ge t t h e m o s t f r o m o u r w a s t e w i t h o u t p o l l u t i n g g r o u n d w a t e r . T h e re a r e d i g e s t e r s t h a t cr e a t e p o w e r w i t h l i t t l e r e s i d u e le f t a n d s o m e t h a t c r e a t e c o m p os t - h o w m u c h co m p o s t d o w e w a n t ? T h e r e i s a ba l a n c e t h a t h a s t o b e a c h i e v e d . 3 A pr 28 , 20 1 7 4: 5 1 PM La r g e sc a l e mu s h r o o m in n o c u l a t i o n of fi n e wo o d y de b r i s 4 A p r 2 8 , 2 0 1 7 6 : 4 0 A M I we n t to th e Mo n t e r e y Co u n t y Wa s t e Fa c i l i t y an d th e y we r e ma k i n g CN G ou t of th e me t h a n e a n d r e d u c i n g t h e i r e n e r g y c o s t s ! 5 A p r 2 8 , 2 0 1 7 5 : 4 0 A M Sm a l l - s c a l e c o m m u n i t y c o m p o s t i n g ( e . g . , a t s c h o o l s , o r o n - s i t e at s m a l l b u s i n e s s e s ) ; ba c k y a r d c o m p o s t i n g ( i . e . , c o u n t y pr o v i d e s r e s i d e n t s a n d s m a l l bu s i n e s s e s w i t h re a d y m a d e s m a l l - s c a l e c o m p o s t e r s ( or m a t e r i a l s t o c o n s t r u c t o n e ). 6 A p r 2 8 , 2 0 1 7 3 : 0 8 A M A l g ae W D 7 A pr 28 , 20 1 7 12 : 4 9 AM A n y th i n g th a t ma k e s co m p o s t ou t of wa s t e is fi n e wi t h me . 8 A pr 28 , 20 1 7 12 : 4 7 AM Wh a t e v e r wo r k s ! 9 A pr 27 , 20 1 7 11 : 1 5 PM Ga s i f i c a t i o n 10 A pr 27 , 20 1 7 9: 0 1 PM A sk th e ex p e r t s ! In c o r p o r a t e bi o c h a r to o . 11 A pr 27 , 20 1 7 8: 4 5 PM P y ro l y si s fo r wo o d wa s t e So n o m a C o u n t y C o m p o s t F a ci l i t y C o m m u n i t y S u r v e y Ot h e r t e c h n o l o g i e s ( d e s c r i b e b e l o w ) s k i p p e d q u e s t i o n An s w e r O p t i o n s In s u f f i c i e n t i n f o r m a t i o n t o d e c i d e An a e r o b i c d i g e s t i o n a n s w e r e d q u e s t i o n Wh a t t y p e o f f a c i l i t y w o u l d b e p r ef e r r e d ? ( m a r k a l l t h a t a p p l y ) No p r e f e r e n c e Co m p o s t i n g Co m m e n t s o r d e s c r i b e o t h e r t e c h n o l o g y . Nu m b e r R e s p o n s e D a t e C o m m e n t s or d e s c r i b e o t h e r t e c h n o l o g y . 12 A p r 2 7 , 2 0 1 7 8 : 1 6 P M Op e n t o a n y f a c i l i t y t y p e s s o l on g a s t h e f i n a l p r o d u c t s i n c l u d e h e a l t h y , g o o d , c e r t i f i e d or g a n i c c o m p o s t m a t e r i a l t h a t c a n b e u s e d i n v e g e t a b l e g a r d e n s / fa r m s . 13 A p r 2 7 , 2 0 1 7 4 : 1 3 P M We ab s o l u t e l y ne e d ae r o b i c co m p o s t i n g bu t an a e r o b i c di g es t i o n ma y be va l u a b l e al s o f o r s o m e m a n u r e s a n d / o r f oo d w a s t e . M y u n d e r s t a n d i n g i s t h e m a t e r i a l l e f t f r o m an a e r o b i c d i g e s t i o n s h o u l d b e c o m p o s t e d a e r o b i c a l l y . 14 A p r 2 7 , 2 0 1 7 6 : 5 4 A M We ne e d to se q u e s t e r ca r b o n . So wh a t e v e r co m b i n a t i o n of pr o c e s s e s an d pr o d u c t s al l o w u s t o s e q u e s t e r t h e m o s t c ar b o n . C h o o s e p r o c e s s e s t h a t m e et t h e a b o v e cr i t e r i a a n d m e e t d e m a n d f o r a v a r i e t y o f p r o d u c t s . 15 A pr 26 , 20 1 7 5: 2 7 PM od o r ma y be a co n c e r n fo r ne a r b y re s i d e n t s ? 16 A p r 2 5 , 2 0 1 7 9 : 3 2 P M an a e r o b i c di g es t i o n pr o v i d e s ne e d e d re n e w a b l e en e r gy . Th e sl u d g e fr o m th e di g e s t e r s i s h i g h q u a l i t y s o i l a d m e n d m e n t . 17 A p r 2 4 , 2 0 1 7 1 2 : 3 1 A M In ad d i t i o n to co m p o s t i n g th e de v e l o p m e n t of bi o g as th a t ca n pr o v i d e po w e r to th e fa c i l i t i e s a n d e n e r gy f o r t r u c k s i s v e r y im p o r t a n t a n d w o r t h w h i le 18 A p r 2 2 , 2 0 1 7 4 : 4 8 P M i th i n k it is im p o r t a n t to ex p e r i m e n t wi t h ot h e r an d "n e w e r " te c h n o l o g ie s su c h as bi o c h a r 19 A pr 21 , 20 1 7 10 : 3 6 PM A n y th i n g th a t wo u l d wo r k th a t ha s no t h i n g to x i c or ch e m i c a l . 20 A pr 21 , 20 1 7 9: 1 8 PM Th i s wo u l d on l y ra i s e ou r ra t e s . 21 A pr 21 , 20 1 7 5: 1 3 PM I ne e d to le a r n mo r e ab o u t wh a t is av a i l a b l e . 22 A pr 21 , 20 1 7 3: 5 5 PM Th e r m o c h e m i c a l co n v e r s i o n vi a p y ro l y si s to pr o d u c e bi o c h a r an d s y n g as . 23 A p r 2 1 , 2 0 1 7 3 : 1 1 P M St u d i e s sh o w a co m b i n a t i o n of co m p o s t i n g an d AD wo r k be s t de p e n d i n g on th e ma t e r i a l s c o l l e c t e d . Y a r d wa s t e s h o u l d b e c o m p o s t e d . 24 A p r 2 1 , 2 0 1 7 1 2 : 2 1 A M Bi o g as 25 A pr 20 , 20 1 7 10 : 0 2 PM "B i o d e g ra d a b l e " PL A ( po l y la c t i c ac i d ) pl a s t i c pr o c e s s i n g 26 A p r 2 0 , 2 0 1 7 9 : 4 4 P M Sl o w c o m p o s t i n g m a y b e p o s s i b l e f o r s o m e o f t h e c o m p o s t . I w a n t w h a t e v e r pr o v i d e s e n o u g h c o m p o s t f o r l o c a l p e o p l e t o u s e . I a m m o s t i n t er e s t e d i n o v e r a l l se q u e s t e r i n g o f c a r b o n , a n d d e c r e a s in g o f f o s s i l f u e l u s a g e i n th e p r o c e s s . 27 A pr 20 , 20 1 7 9: 1 3 PM Ch a r en h a n c e d co m p o s t an d mu l c h - fo r g et wh a t it ' s ca l l e d . 28 A pr 20 , 20 1 7 9: 0 8 PM Wo u l d pr e f e r wh a t e v e r is th e mo s t ef f i c i e n t an d en v i r o n m e n t a l l y fr i e n d l y 29 A pr 20 , 20 1 7 8: 1 1 PM me t h a n e di g es t o r 30 A p r 2 0 , 2 0 1 7 7 : 3 4 P M so m e t h i n g t h a t c o u l d p r o v i d e so u r c e o f c l e a n e n e r g y w o u l d b e s t ro n g l y p r e f e r r e d . 31 A pr 20 , 20 1 7 4: 5 2 PM A fa c i l i t y th a t ca n ta k e an d br e a k do w n co m p o s t a b l e pl a s t i c s Nu m b e r R e s p o n s e D a t e C o m m e n t s or d e s c r i b e o t h e r t e c h n o l o g y . 32 A p r 2 0 , 2 0 1 7 2 : 1 4 P M Co m p o s t i n g i s p r e f e r a b l e f o r y a rd w a s t e a n d v e g e t a b l e f o o d s c r a ps . A n a n a e r o b i c di g e s t e r w o u l d p r o v i d e o p p o r t u n i ti e s f o r c o m p o s t i n g o t h e r m a t e r ia l s i n c l u d i n g m e a t . 33 A pr 20 , 20 1 7 5: 1 8 AM Wh a t e v e r t y pe wi l l be mo s t ef f e c t i v e an d ef f i c i e n t . 34 A p r 1 9 , 2 0 1 7 7 : 5 5 P M De h y dr a t i o n te c h n o l o gy fo r fo o d wa s t e is sc a l e a b l e an d ha s fe w e r is s u e s i. e . od o r s , pe s t s a n d l e a c h i n g t h a n A D . A l s o ha s s m a l l e r f o o t p r i n t , m o r e e f fi c i e n t p r o c e s s i n g a n d lo w e r c a p i t a l a n d o p e r a t i n g c o s t s . 35 A p r 1 9 , 2 0 1 7 4 : 0 7 P M I do n ' t kn o w en o u g h ab o u t ot h e r pr o c e s s e s be s i d e s co m p o s t i n g , no r wh a t fa c i l i t i e s an y o t h e r p r o c e s s e s w o u l d r e q u i r e . 36 A pr 19 , 20 1 7 2: 2 8 AM wh a t e v e r wo r k s ! 37 A p r 1 8 , 2 0 1 7 3 : 5 1 P M Ne e d to un d e r s t a n d al l re q u i r e m e n t s & co s t s of ea c h pr o v e n me t h o d th a t co u l d be su i t e d t o t h e s i z e o f t h e p r o p o s e d f a c i l i t y / f a c i l i t i e s i n c l u d i n g w h i c h o n e ( s ) p r o d u c e ( s ) fe w t o z e r o o d o r p r o b l e m s f o r n e i g h b o r i n g a r e a ( s ) . 38 A pr 18 , 20 1 7 5: 1 7 AM Fi n i s h e d pr o d u c t is mo s t im p o r t a n t 39 A p r 1 7 , 2 0 1 7 1 1 : 2 4 P M It se e m s es s e n t i a l we ha v e wh a t e v e r we ne e d to re c y cl e fo o d wa s t e , co l l e c t e d bo t h ho m e s a n d r e s t a u r a n t s . 40 A p r 1 7 , 2 0 1 7 1 1 : 0 5 P M I' d li k e to se e co m p o s t i n g us e d to pr o d u c e en e r gy - th a t wo u l d te n d to wo r k re a l l y we l l at m a n y f a c i l i t i e s i n l o c a l a r ea s s o e n e r g y c o u l d b e u s e d l o c a l ly . 41 A p r 1 7 , 2 0 1 7 1 0 : 1 3 P M co m p o s t i n g fa c i l i t i e s sh o u l d no t co n t r i b u t e to en v i r o n m e n t a l is s u e s ca u s e d b y tr a n s p o r t a n d p r o c e s s i n g . A n e e d s a s s e s s m e n t s h o u l d b e t h e o b j e ct i v e b a s i s 42 A p r 1 7 , 2 0 1 7 1 0 : 0 3 P M wh a t e v e r is th e mo s t ef f i c i e n t , an d he a l t h i e s t fo r th e li t t l e or g an i s m s th a t ha v e to do all th e w o r k . 43 A pr 17 , 20 1 7 9: 5 3 PM ca p t u r e th e me t h a n e b y -p r o d u c t fo r ot h e r us e s 44 A pr 17 , 20 1 7 9: 5 2 PM A ls o on e th a t al l o w s fo r co m p o s t i n g co m p o s t a b l e di a p e r s . 45 A p r 1 7 , 2 0 1 7 9 : 4 1 P M We co m p o s t on ou r sm a l l fa r m , an d on l y ne e d re c y cl e & tr a s h pi c k u p . Bu t no n - r u r a l re s i d e n t s s h o u l d h a v e c o m p o s t a b l e s p i c k u p . 46 A p r 1 4 , 2 0 1 7 7 : 4 1 P M Co m p o s t i n g is a pr i o r i t y to se r v e th e a g ri c u l t u r a l ne e d s of th e co m m u n i t y . Ne re a s o n ot h e r t e c h n o l o g i e s c a n ' t h a v e a p i e c e o f t h e p i e t h o u g h . 47 A p r 1 4 , 2 0 1 7 4 : 3 9 P M A s a si n e qu a no n , th e fa c i l i t y sh o u l d pr o d u c e co m p o s t an d mu l c h . Ho w y ou do it I le a v e t o y o u . 48 A p r 1 4 , 2 0 1 7 2 : 5 4 A M I w i l l p u r c h a s e m u l c h , p a t h c h i p a n d s o i l a m e n d m e n t f o r m y s m a l l t o w n l o t . I n t h e pa s t , I a l s o u s e d t h e s a m e v a r i e ty o f p r o d u c t s i n t h e v e r y s u c c es s f u l e l e m e n t a r y sc h o o l g a r d e n p r o g r a m a t M c N e a r , I' m s u r e t h e y w i l l c o n t i n u e t o d o s o . Nu m b e r R e s p o n s e D a t e C o m m e n t s or d e s c r i b e o t h e r t e c h n o l o g y . 49 A p r 1 3 , 2 0 1 7 3 : 3 0 P M Di f f e r e n t or g an i c wa s t e st r e a m s le n d th e m s e l v e s to di f f e r i n g te c h n o l o g ie s ; co m b i n a t i o n s o f t e c h n o l o g i e s , s u c h a s b i o d i g e s t i o n f o r b i o g a s p ro d u c t i o n , f o l l o w e d b y co - c o m p o s t i n g o f d i g e s t a t e i s o n e e x a m p l e . 73 . 9 % 41 . 2 % 10 . 3 % 10 . 0 % 20 . 3 % 0. 0 % 10 . 0 % 20 . 0 % 30 . 0 % 40 . 0 % 50 . 0 % 60 . 0 % 70 . 0 % 80 . 0 % C o m p o s t i n g A n a e r o b i c d i g e s t i o n O t h e r t e c h n o l o g i e s ( d e s c r i b e b e l o w ) N o p r e f e r e n c e I n s u f f i c i e n t i n f o r m a t i o n t o d e c i d e Wh a t t y p e o f f a c i l i t y w o u l d b e p r e f e r r e d ? ( m a r k a l l t h a t a p p l y ) Re s p o n s e P e r c e n t Response Count 87 . 4 % 2 5 7 77 . 9 % 2 2 9 56 . 5 % 1 6 6 3. 7 % 1 1 6. 5 % 1 9 11 . 9 % 3 5 294 1 Nu m b e r R e s p o n s e D a t e O t h e r ( p l e a s e s p e c i f y ) 1 A pr 28 , 20 1 7 11 : 2 4 PM We l l a g ed - no t ho t . Su i t a b l e fo r im m e d i a t e us e . 2 A pr 28 , 20 1 7 12 : 4 7 AM A ll of th e ab o v e . Ca s t a wi d e ne t . Ju s t do n ' t le t it ta k e an o t h e r 30 y ea r s . 3 A pr 27 , 20 1 7 11 : 1 5 PM Ot h e r a g ri c u l t u r a l us e r s 4 A p r 2 7 , 2 0 1 7 9 : 0 1 P M A ra n g e of st a n d a r d s wo u l d be g re a t , at di f f e r e n t si t e s or sa m e wi t h la r g e ar e a to wo r k i t . 5 A p r 2 7 , 2 0 1 7 8 : 1 6 P M Co m p o s t ap p l i c a t i o n on a g la n d s fo r en h a n c i n g so i l qu a l i t y an d in c r e a s i n g ca r b o n c a p t u r e . 6 A p r 2 7 , 2 0 1 7 5 : 3 5 P M Be c a u s e of bi o h a z a r d s ( su d d e n oa k de a t h , va r i o u s a g ri c u l t u r a l qu a r a n t i n e s ), di r e c t l a n d a p p l i c a t i o n s h o u l d n o t b e a l l o w e d . A g o o d s u p p l y o f C D F A re g i s t e r e d c o m p o s t n e e d s t o b e a v a i l a b l e . 7 A p r 2 7 , 2 0 1 7 4 : 1 3 P M We n e e d c o m p o s t t h a t i s a c c e p t ab l e b y c e r t i f i e d o r g a n i c o p e r a t i on s . By l a n d c o v e r a r e y o u r e f e r r i n g t o l a n d s c a p i n g m u l c h ? T h i s i s a b i g n e e d a s w e l l . 8 A pr 25 , 20 1 7 9: 3 2 PM qu a l i t y so i l ad m e n d m e n t 9 A pr 24 , 20 1 7 12 : 3 1 AM Co m p l e m e n t a r y t y pe s fo r di f f e r e n t us e s ke e p s co s t s lo w 10 A pr 21 , 20 1 7 11 : 4 2 PM Wi t h lo c a l or d i n a n c e re q u i r i n g us e of pr o c e s s e d or g an i c wa s t e . 11 A pr 21 , 20 1 7 10 : 3 6 PM A n y th i n g th a t is tr u l y Or g an i c So n o m a C o u n t y C o m p o s t F a ci l i t y C o m m u n i t y S u r v e y La n d c o v e r s k i p p e d q u e s t i o n An s w e r O p t i o n s In s u f f i c i e n t i n f o r m a t i o n t o d e c i d e Hi g h - e n d c o m p o s t f o r a g r i c u l t u r e a n s w e r e d q u e s t i o n Wh a t a r e d e s i r a b l e s t a n d a r d s f o r f i n i s h e d p r o d u c t s / c o m p o s t ? ( m a rk a l l t h a t a p p l y ) No p r e f e r e n c e Ho m e v e g e t a b l e g a r d e n i n g Ot h e r ( p l e a s e s p e c i f y ) Nu m b e r R e s p o n s e D a t e O t h e r ( p l e a s e s p e c i f y ) 12 A p r 2 1 , 2 0 1 7 3 : 5 5 P M Bi o c h a r i s t h e h i g h e s t v a l u e pr o d u c t t h a t c a n b e p r o d u c e d . T h u s , s y s t e m s t h a t pr o d u c e b i o c h a r c a n a c c e p t t h e w a s t e s t r e a m a t m u c h l o w e r t i p p i ng f e e r a t e s th a n c o m p o s t i n g o p e r a t i o n s o r a n a e r o b i c d i g e s t i o n . 13 A pr 21 , 20 1 7 12 : 2 1 AM Ke e p it as cl e a n as po s s i b l e . . . be re a s o n a b l e . . . 14 A pr 20 , 20 1 7 10 : 0 2 PM En e r gy pr o d u c t i o n 15 A p r 2 0 , 2 0 1 7 9 : 3 6 P M I do n ' t kn o w en o u g h to vo t e wi s e l y . De f i n i t e l y we ne e d co m p o s t fo r lo c a l us e in re s i d e n t i a l a n d a g r i c u l t u r a l a p p l i c a t i o n s . 16 A pr 20 , 20 1 7 5: 2 0 PM ta k e in t o ac c o u n t de m a n d , co s t be n e f i t . 17 A p r 2 0 , 2 0 1 7 2 : 1 4 P M Th mo s t im p o r t a n t th i n g is to ut i l i z e th i s va l u a b l e re s o u r c e ra t h e r th a n se n d it aw a y . 18 A pr 20 , 20 1 7 5: 1 8 AM Wo u l d n ' t it ma k e se n s e to of f e r se v e r a l ? Or , is th a t to o co m p l i c a t e d ? 19 A pr 19 , 20 1 7 10 : 3 2 PM Mu l c h an d re c y cl e d lu m b e r . 20 A pr 19 , 20 1 7 2: 2 8 AM al l of th e s e ar e us e f u l . 21 A p r 1 8 , 2 0 1 7 6 : 4 9 P M pr o f e s s i o n a l l a n d s c a p e r s w i t h b o t h b u s i n e s s a n d r e s i d e n t i a l c l i en t s . T h e a n s w e r to t h i s q u e s t i o n n e e d s t o i n v o l v e lo o k i n g a t d e m a n d i n e a c h o f th e s e c a t e g o r i e s an d s u p p l y ( h i s t o r i c , p r o j e c t e d ) . ! s t , w e d i v e r t a s m u c h o r g a n i c m a t t e r a s po s s i b l e f r o m w a s t e s t r e a m a n d c o mp o s t l o c a l l y h e r e i n c o u n t y . 2n d a g e n c y de v e l o p s t h e m a r k e t s a s ne e d e d t o a b s o r b t h e p r o d u c t . 22 A pr 18 , 20 1 7 2: 3 1 PM A n y ot h e r t y pe s bu t sa f e fo r ed i b l e s fo r al l 23 A p r 1 8 , 2 0 1 7 3 : 4 1 A M Or g an i c ce r t i f i e d if at al l po s s i b l e . I be l i e v e th a t So n o m a Co m p o s t wa s ab l e to ge t t h a t c e r t i f i c a t i o n . 24 A p r 1 8 , 2 0 1 7 1 : 0 2 A M We ha v e a hu g e am o u n t of pl a n t de b r i s an d it ' s cr a z y to ma k e us bu r n it be c a u s e t h e r e i s n o g r e e n - b i n pi c k - u p . A l l p l a n t d e b r i s s h o u l d be u s e d f o r co m p o s t a n d r e c y c l e d b a c k t o t h e s o i l 25 A pr 18 , 20 1 7 12 : 4 6 AM . 26 A p r 1 8 , 2 0 1 7 1 2 : 2 2 A M Di f f e r e n t g ra d e s sh o u l d be av a i l a b l e fo r di f f e r e n t ap p l i c a t i o n s . Hi g h g ra d e co m p o s t i s v a l u a b l e a n d i m p o r t an t f o r s p e c i a l t y a g , e s p e c i a l l y w i n e a n d ca n n a b i s . L o w g r a d e i s g o o d f o r ra n g e l a n d s a n d e r o s i o n c o n t r o l (a n d a h u g e ca r b o n s e q u e s t r a t i o n p o t e n t i a l ) . 27 A pr 17 , 20 1 7 11 : 2 4 PM Ca r b o n se q u e s t r a t i o n 28 A p r 1 7 , 2 0 1 7 1 1 : 0 5 P M he r b i c i d e an d pe s t i c i d e FR E E - I' d li k e to se e it g ua r a n t e e d to be fr e e of na s t y ch e m i c a l s t h a t w e d o n ' t w a n t o n o u r c r o p s o r i n o u r f o o d . 29 A pr 17 , 20 1 7 10 : 1 8 PM Fo r me to us e it , it mu s t me e t OM R I st a n d a r d s . Nu m b e r R e s p o n s e D a t e O t h e r ( p l e a s e s p e c i f y ) 30 A p r 1 7 , 2 0 1 7 1 0 : 1 3 P M cl e a r l y id e n t i f i e d ta r g et s of op p o r t u n i t y fo r th e us e of co m p o s t mu s t be de t e r m i n e d b e f o r e p r o c e e d i n g . . . i n c e n t i v i z e d u s e . 31 A pr 17 , 20 1 7 9: 3 4 PM Ho m e ve g et a b l e g ar d e n i n g as pr i o r i t y 32 A p r 1 5 , 2 0 1 7 1 : 1 6 A M As a g a r d e n e r I n e e d a s t e a d y s u p p l y o f o r g a n i c h i g h q u a l i t y c o mp o s t a n d m u l c h . 33 A pr 14 , 20 1 7 7: 4 1 PM Hi g he s t qu a l i t y fi n i s h e d pr o d u c t s . Hi g h pr i o r i t y 34 A p r 1 4 , 2 0 1 7 2 : 5 4 A M I us e OM to am e n d m y be d s so i l al l ov e r ev e r y fe w y ea r s , an d us e wo o d ch i p on pa t h w a s y a n d t o c o v e r a n d m u l c h ev e r y w h e r e I d o n ' t h a v e p l a n t s . N O l a w n gr a s s ! ! 35 A p r 1 3 , 2 0 1 7 3 : 3 0 P M Th e h i g h e s t q u a l i t y p r o d u c t t h a t c a n b e p r o d u c e d s h o u l d b e p r o d uc e d ; h o w e v e r , it i s i m p o r t a n t t o r e c o g n i z e t h a t d i f f e r e n t e n d u s e s r e q u i r e d i ff e r e n t c o m p o s t ch a r a c t e r i s t i c s , s o a r a n g e o f p r o d u c t s c a n b e r e a s o n a b l y u t i l i ze d . 87 . 4 % 77 . 9 % 56 . 5 % 3. 7 % 6. 5 % 11 . 9 % 0. 0 % 10 . 0 % 20 . 0 % 30 . 0 % 40 . 0 % 50 . 0 % 60 . 0 % 70 . 0 % 80 . 0 % 90 . 0 % 10 0 . 0 % Ho m e ve g e t a b l e ga r d e n i n g Hi g h - e n d co m p o s t f o r ag r i c u l t u r e La n d c o v e r N o p r e f e r e n c e I n s u f f i c i e n t in f o r m a t i o n t o de c i d e Ot h e r ( p l e a s e sp e c i f y ) Wh a t a r e d e s i r a b l e s t a n d a r d s f o r f i n i s h e d p r o d u c t s / c o m p o s t ? ( m a rk a l l t h a t a p p l y ) 12 3 4 5 6 7 8 9 1 0 Rating AverageResponse Count 12 1 0 0 0 0 5 2 2 4 8.17 3 5 14 0 0 1 0 1 0 1 7 2 2 6.85 4 6 54 1 1 0 1 4 2 2 1 3 6.40 4 2 9 1 3 1 6 2 4 3 3 5 4 6 5 6 1 4 5 . 4 2 2 2 5 17 1 2 2 2 2 3 2 9 3 3 6 2 8 1 1 1 5 . 3 2 2 1 8 6 3 0 2 8 4 0 6 5 4 6 1 0 4 2 4 4 . 5 6 2 3 5 13 2 8 5 9 6 8 4 4 1 6 1 2 3 1 0 3 . 9 0 2 4 4 51 4 3 3 2 3 1 3 6 2 7 6 6 5 3 3 . 6 0 2 4 0 82 5 9 3 1 2 4 2 3 1 9 6 4 5 4 3 . 0 2 2 5 7 706 0 5 6 3 0 9 9 8 2 1 6 2.86 2 5 1 287 8 To m i n i m i z e G H G e m i s s i o n s r e l a t e d t o l a n d f i l l i n g o f o r g a n i c m a t er i a l s To m i n i m i z e G H G e m i s s i o n s r e l a t e d t o t r a n s p o r t a n d p r o c e s s i n g o f o r g a n i c w a s t e To s e c u r e l o n g - t e r m c a p a c i t y f o r S C W M A o r g a n i c m a t e r i a l s Pr o v i d e l o c a l s o u r c e o f c o m p o s t f o r S o n o m a C o u n t y To m a x i m i z e d i v e r s i o n f r o m l a n d f i l l So n o m a C o u n t y C o m p o s t F a c i l i t y C o m m u n i t y S u r v e y An s w e r O p t i o n s s k i p p e d q u e s t i o n Wh a t a r e y o u r p r i o r i t i e s r e g a r d i n g a c o m p o s t f a c i l i t y ( p l e a s e m ar k i n o r d e r o f p r i o r i t y ) : a n s w e r e d q u e s t i o n No p r e f e r e n c e In s u f f i c i e n t i n f o r m a t i o n t o d e c i d e Ot h e r ( p r o v i d e d e t a i l s i n c o m m e n t s b o x b e l o w ) To p r o d u c e c l e a n e n e r g y ( i . e . v i a d i g e s t i o n o r a n o t h e r t e c h n o l o gy ) To p a y t h e l o w e s t p r i c e 8.176.856.40 5. 4 2 5. 3 2 4. 5 6 3. 9 0 3. 6 0 3. 0 2 2. 8 6 0. 0 0 2 . 0 0 4 . 0 0 6 . 0 0 8 . 0 0 1 0 . 0 0 No p r e f e r e n c e In s u f f i c i e n t i n f o r m a t i o n t o d e c i d e Ot h e r ( p r o v i d e d e t a i l s i n c o m m e n t s b o x b e l o w ) To p r o d u c e c l e a n e n e r g y ( i . e . v i a d i g e s t i o n o r a n o t h e r t e c h n o l o gy ) To p a y t h e l o w e s t p r i c e To m i n i m i z e G H G e m i s s i o n s r e l a t ed t o l a n d f i l l i n g of o r g a n i c m a t er i a l s To m i n i m i z e G H G e m i s s i o n s r e l a t e d t o t r a n s p o r t a n d p r o c e s s i n g o f… To s e c u r e l o n g - t e r m ca p a c i t y f o r S C W M A o r g a n i c m a t e r i a l s Pr o v i d e l o c a l s o u r ce o f c o m p o s t f o r S o n o m a C o u n t y To m a x i m i z e d i v e r s i o n f r o m l a n d f i l l Wh a t a r e y o u r p r i o r i t i e s r e g a r d i ng a c o m p o s t f a c i l i t y ( p l e a s e m ar k i n o r d e r o f p r i o r i t y ) : Re s p o n s e C o u n t 98 98 197 Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 1 A p r 2 8 , 2 0 1 7 1 0 : 1 3 P M Th e Co u n t y sc r e w e d up bi g ti m e b y br i n g in g in Re p u b l i c an d b y su p p o r t i n g th e m ov e r So n o m a C o m p o s t . T h e l a w s u i t w a s a s c a m p e r p e t r a t e d b y R e p u b l i c an d f a c i l i t a t e d b y t h e Co u n t y . S h a m e o n S h i r l e e Z a n e , D a v i d R a b b i t a n d t h e r e s t ! H o p e f ul l y t h e v o t e r s w i l l g e t sm a r t n e x t t i m e t h e y ' r e u p f o r r e e l e c t i o n . 2 A p r 2 8 , 2 0 1 7 5 : 2 6 P M Th i s s o l u t i o n h a s t o b e c o n s t r u c t e d f o r t h e l o n g - t e r m , s a y 3 5 y ea r s . I t w i l l b e e x p e n s i v e . Th e r e a r e p l e n t y o f g r o u p s t h a t c a n w o r k t o g e t h e r t o p r o v i d e f i na n c i n g b e c a u s e t h e y a l l ha v e a s t a k e i n t h i s - S o n o m a C o u n t y W a t e r A g e n c y , S o n o m a C l e a n Po w e r , t h e R e g i o n a l Cl i m a t e P r o t e c t i o n A u t h o r i t y , t h e C e n t e r f o r C l i m a t e P r o t e c t i o n a n d S o n o m a C o u n t y Wi n e g r o w e r s t o n a m e a f e w . T h e r e i s p o s s i b l y s t a t e f u n d i n g a v a i la b l e a s w e l l . 3 A p r 2 8 , 2 0 1 7 1 : 1 6 P M Br i n g ba c k So n o m a Co m p o s t . Th e y di d a wo n d e r f u l jo b of pr o d u c i n g co m p o s t to th e hi g h e s t o r g a n i c s t a n d a r d s . T h e w a y t h e y w e r e t r e a t e d a f t e r t h e i r y e a r s o f s e r v i c e t o o u r re g i o n w a s a b s o l u t e l y f r a n k l y a n e m b a r r a s s m e n t a n d e f f e c t e d s o ma n y i n c l u d i n g t h e i r em p l o y e e s , o r g a n i c a g r i c u l t u r a l o p e r a t i o n s a n d h o m e g a r d e n e r s . Th e y d e s e r v e o u r s u p p o r t to b r i n g b a c k e t h i c a l a n d s o c i a l l y j u s t a n d e n v i r o n m e n t a l l y s u s ta i n a b l e w a s t e m a n a g e m e n t to S o n o m a C o u n t y . 4 A p r 2 8 , 2 0 1 7 6 : 4 0 A M Pl e a s e l o o k a t w h a t M o n t e r e y C o u n t y i s d o i n g . I b e l i e v e t h e w a s t a g e n c y c h i p s u p c a r b o n , an d a l o c a l m a n b r i n g s i n n i t r o g e n f e e d s t o c k . h e m i x e s t h e r e , t he n s e l l s t h e p r o d u c t b a c k a t an A F F O R D A B L E p r i c e t o t h e f a r m s a r o u n d . C l o s e t h e l o o p , p l e a s e !! So n o m a C o u n t y C o m p o s t F a c i l i t y C o m m u n i t y S u r v e y Do y o u h a v e a n y o t h e r c o m m e n t s , q u e s t i o n s , o r c o n c e r n s ? An s w e r O p t i o n s a n s w e r e d q u e s t i o n s k i p p e d q u e s t i o n Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 5 A p r 2 8 , 2 0 1 7 5 : 4 6 A M We ha v e a lo c a l ve g et a b l e fa r m th a t de p e n d e d on So n o m a Co m p o s t ( we st i l l do , it was so im p o r t a n t t o u s w e b a c k s t o c k e d t w o y e a r s w o r t h ) . W e a n d s o , s o m a n y f a r m e r s a n d co m m u n i t y m e m b e r s w e r e d i s m a y e d w i t h t h e c o u n t y a l l o w i n g R e p u b l ic t o p u s h t h e m o u t th r o u g h b a c k d o o r p o l i t i c s . W e h a d a w o r l d c l a s s c o m p o s t i n g f a c il i t y a n d i t w a s t h r o w n aw a y ! S o n o m a C o u n t y n e e d s t o h a v e s u c h a f a c i l i t y . C u r r e n t s m a l le r c o m p o s t i n g f a c i l i t i e s ar e n o t f i l l i n g t h e r o l e . M o s t f a r m s a r e i m p o r t i n g f r o m o t h e r c ou n t i e s a t h i g h c o s t w h i l e t h e co u n t y i s s i m u l t a n e o u s l y p a y i n g t o e x p o r t o u r g r e e n w a s t e a t h i gh c o s t . T h i s i s a l o s e - l o s e si t u a t i o n . S o n o m a C o u n t y f a r m s a n d v i n e y a r d s n e e d a c c e s s t o h i g h q u a l i t y , a f f o r d a b l e , lo c a l c o m p o s t ! 6 A p r 2 8 , 2 0 1 7 5 : 4 0 A M Pl e a s e co u p l e th i s wi t h ov e r a r c h i n g ef f o r t s to re d u c e fo o d wa s t e b y pr o m o t i n g fo o d waste pr e v e n t i o n a n d f o o d r e c o v e r y s o l u t i o n s . F e e l f r e e t o c o n t a c t m e a b o u t t h i s ; I w o r k a s s e n i o r ad v i s o r f o r R e F E D , a n a t i o n a l o r g a n i z a t i o n d e v o t e d t o r e d u c i n g U. S . f o o d w a s t e , i n c l u d i n g vi a c o m p o s t i n g s o l u t i o n s : c h r i s . h u n t @ r e f e d . c o m 7 A p r 2 8 , 2 0 1 7 5 : 2 6 A M Fa r m e r s ne e d ac c e s s to qu a l i t y , af f o r d a b l e , co n s i s t e n t co m p o s t . Th i s sh o u l d be pr o v i d e d by a m u n i c i p a l c o m p o s t i n g f a c i l i t y . 8 A pr 28 , 20 1 7 4: 2 5 AM Br i n g ba c k So n o m a Co m p o s t as so o n as po s s i b l e . 9 A pr 28 , 20 1 7 1: 2 7 AM I mi s s So n o m a Co m p o s t an d it s pr o d u c t s ! 10 A p r 2 8 , 2 0 1 7 1 : 1 6 A M it is ri d i c u l o u s th a t we ha v e no co m p o s t fa c i l i t i e s in So n o m a Co u n t y wh e n we we r e on the fo r e f r o n t w i t h o n e o f t h e f i r s t i n t h e n a t i o n ! W e s h o u l d b e a s ha m e d 11 A pr 28 , 20 1 7 12 : 4 9 AM YE S ! we ne e d co m p o s t fa c i l i t i e s in So n o m a Co u n t y . 12 A p r 2 7 , 2 0 1 7 9 : 2 9 P M I wa s no t su r e if 10 or 1 is co n s i d e r e d hi g he s t pr i o r i t y in th e pr i o r qu e s t i o n . I ha v e an s w e r e d it w i t h 1 b e i n g h i g h e s t p r i o r i t y . 13 A pr 27 , 20 1 7 9: 0 1 PM Ye s , pl e a e hu r r y ! 14 A p r 2 7 , 2 0 1 7 8 : 1 6 P M I b e l i e v e t h a t C o u n t y o f f i c i a l s d i d a g r e a t d i s s e r v i c e t o t h e g re a t e r c o m m u n i t y b y b e n d i n g t o ap p e a s e a s m a l l e r a l l i a n c e o f l a n d o w n e r s w h o o p p o s e d t h e c o m p o s t f a c i l i t y a n d a l l o w e d i t to c l o s e i n s t e a d o f f i n d i n g a m i d d l e - g r o u n d t h a t a d d r e s s e d t h e en v i r o n m e n t a l i s s u e s w h i l e al l o w i n g c o m p o s t t o s t i l l b e p r o d u c e d o n a l i m i t e d s c a l e . I h o p e w h e n y o u w o r k o n s e l e c t i n g a n e w s i t e , y o u w i l l n o t a l l o w a m i n o r i t y w i t h a l o u d v o i c e an d m o t i v a t i o n t o s u e t o s t e e r y o u a w a y f r o m v i a b l e c o m p o s t f a c il i t y l o c a t i o n s . T h e e n t i r e co m m u n i t y b e n e f i t s w h e n g r e e n w a s t e i s r e c y c l e d i n t o c o m p o s t a n d I w o u l d l i k e t o s e e t h i s se r v i c e r e t u r n b a c k i n s i d e t h e C o u n t y a s s o o n a s p o s s i b l e . T h a n k y o u f o r s e e k i n g p u b l i c in p u t o n t h i s i s s u e . 15 A p r 2 7 , 2 0 1 7 6 : 0 6 P M Th a n k y ou fo r se n d i n g ou t th i s su r v e y an d ou t r e a c h to co l l e c t da t e , I do ho p e th e fi n d i n g s ar e p r o m i s i n g ! Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 16 A p r 2 7 , 2 0 1 7 5 : 3 5 P M To pr o v i d e a di v e r s i f i e d li n e of so i l am e n d m e n t s th a t ar e re s p o n s i v e to th e ne e d s of our lo c a l f a r m e r s , l a n d s c a p e r s a n d h o m e o w n e r s . 17 A p r 2 7 , 2 0 1 7 4 : 1 3 P M Th e co m p o s t i n g co m p a n y mu s t al s o pr o v i d e pu b l i c ed u c a t i o n re g ar d i n g bo t h wh a t ma t e r i a l s i t c a n a c c e p t a s w e l l as t h e u s e o f t h e i r c o m p o s t s a n d m u l c h e s . Th a n k y o u ! 18 A p r 2 7 , 2 0 1 7 2 : 3 8 P M A s an or g an i c g ar d e n e r an d ho m e ow n e r , I mi s s ha v i n g a lo c a l so u r c e fo r co m p o s t . So n o m a c o m p o s t w a s e x c e l l e n t a n d I m i s s h a v i n g a c c e s s t o t h e i r co m p o s t . I h a t e t h e i d e a if a l l t h a t o r g a n i c m a t t e r b e i n g p u t i n t h e l a n d f i l l o r i t t r u c ke d o u t t o a n o t h e r f a c i l i t y . I ' m w i l l i n g to p a y f o r l o c a l c o m p o s t a n d h o p e i t c o m e s b a c k t o t h i s c o u n t y . 19 A pr 26 , 20 1 7 5: 4 0 PM In re a l i t y th e an s w e r is nu m b e r on e to al l of th e s e 20 A p r 2 5 , 2 0 1 7 1 0 : 2 0 P M I wa n t to se e ou r g re e n wa s t e tu r n e d in t o a su s t a i n a b l e pr o d u c t -- pr o c e s s e d in ou r count y -- a n d r u n b y a l o c a l , r e l i a b l e b u s i n e s s . S o n o m a C o m p o s t C o m p a n y di d a g r e a t j o b ! 21 A p r 2 5 , 2 0 1 7 9 : 3 2 P M g re e n wa s t e is a va l u a b l e so u r e of en e r gy . mu l i t p l e an a e r o b i c di g es t e r ca n be lo c a t e d ar o u n d t h e c o u n t y b a s e d o n p r e v i o u s e n e r g y m a p p i n g n e e d s o f t h e c o u n t y a n d r e d u c i n g tr a v e l f o o t p r i n t o f t h e g r e e n w a s t e . 22 A p r 2 4 , 2 0 1 7 1 2 : 3 1 A M Th i s mu s t be im p l e m e n t e d be c a u s e th e re c y cl i n g of th i s ma t e r i a l is no t on l y a co s t effective ap p r o a c h f o r m a n a g i n g t h e s e r e s o u r c e s b u t w i l l h e l p o f f s e t t h e ef f e c t s o f c l i m a t e c h a n g e an d t h e d r o u g h t t h a t i s l i k e l y t o r e s u l t . 23 A p r 2 3 , 2 0 1 7 4 : 3 7 P M ca n t h e y c o n t r o l t h e s m e l l ? W h e r e w o u l d i t b e l o c a t e d ? W h a t d a y s, t i m e s w i l l i t b e o p e n ? 24 A pr 23 , 20 1 7 12 : 5 0 AM Th a n k s fo r g at h e r i n g ou r op i n i o n s . 25 A p r 2 2 , 2 0 1 7 9 : 5 1 P M Th i s su r v e y wo u l d ha v e be e n be t t e r se r v e d to in c l u d e a bi t mo r e in f o de s c r i b i n g th e re f e r e n c e d p r o c e s s a n d t e c h n o l o g i e s . A l s o , t h e l a y o u t f o r q u e s t io n 5 i s d u m b . 26 A p r 2 2 , 2 0 1 7 4 : 4 8 P M I wo u l d li k e to se e a lo c a l co m p o s t fa c i l i t y pr o v i d e jo b s to lo c a l fo l k s wh i l e al s o ed u c a t i n g th e c o m m u n i t y a b o u t w h a t c o m p o s t i s , w h a t t o p u t i n t o t h e g r e e n b i n , a n d w h a t t o k e e p o u t of t h e g r e e n b i n . 27 A p r 2 2 , 2 0 1 7 2 : 5 5 P M I al s o th i n k it wo u l d be in th e be s t in t e r e s t fo r ou r co u n t y to ha v e lo n g er ho u r s in th e dump fa c i l i t y f o r a l l o f u s t o u s e i t o n w e e k e n d s - t h e h o u r s a r e t o o r e s t r i c t i v e . A l s o m o r e s i g h t s f o r to x i c c l e a n u p w o u l d b e h e l p f u l t o e v e r y o n e . 28 A pr 22 , 20 1 7 2: 1 5 PM No t at th i s ti m e . Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 29 A p r 2 2 , 2 0 1 7 9 : 2 4 A M M y hi g he s t pr i o r i t y is to en s u r e th a t th e Or g an i c s pr o c e s s i n g fa c i l i t y is mo d e r n an d co m p r e h e n s i v e s u c h t h a t i t c a n h a n d l e a l l f o o d w a s t e f r o m h o u s e ho l d s I N C L U D I N G Bi o b a g s , a n d a n y c o m p o s t a b l e o r b i o d e g r a d a b l e b a g s a s w e l l a s b on e s , m e a t e t c . Cu s t o m e r s s h o u l d n ' t h a v e t o t h i n k ( b e c a u s e s o m e t i m e s w e c a n t o r d o n t ) o r n e e d t o re m e m b e r w h a t i s o k o r n o t t o t h r o w i n t h e g r e e n b i n a s l o n g a s i t i s n o t r e c y c l a b l e o r pe r m a n e n t l a n d f i l l - w o r t h y w a s t e . I f i t ' s p e r i s h a b l e o r i s b i o d eg r a d a b l e , t h e n i t g o e s i n t h e gr e e n b i n . A f a c i l i t y t h a t a l s o h a s a n a e r o b i c d i g e s t i o n c a n h a nd l e s p e c i a l w a s t e s a n d ge n e r a t e e n e r g y f r o m t h e m e t h a n e e m i s s i o n s . A n y f a c i l i t y p l a n n ed s h o u l d m i n i m i z e o r el i m i n a t e t h e N I M B Y e f f e c t , i . e . W e s h o u l d n o t s e n d o u r w a s t e e ls e w h e r e i f w e d o n t w a n t th i s s t u f f i n o u r b a c k y a r d . I' m a v a i l a b l e t o s h a r e m o r e a n d s u p p o r t t h i s w o r k f u r t h e r . T h a n k Y o u f o r r e a c h i n g o u t th r o u g h N e x t d o o r . c o m ! Su d e e p M . R a o , P h D Sl o w T e c h L a b s . n e t 30 A pr 22 , 20 1 7 5: 2 9 AM Su p p o r t lo c a l in d u s t r y 31 A p r 2 2 , 2 0 1 7 3 : 1 6 A M We ne e d to be ab l e to re c y cl e pl a s t i c an d al s o to be ab l e to g et ou r re f u n d fr o m bo t t l e s , ca n s e t c . 32 A p r 2 2 , 2 0 1 7 2 : 1 3 A M In w h a t e v e r f o r m i t t a k e s , m i n i m i z i n g t h e t r a v e l t o t h e f a c i l i t y a n d t h e n t h e r e p u r p o s i n g o f th e r a w m a t e r i a l s i s k e y . T h e a b i l i t y t o a c c e p t a w i d e r a n g e o f c o m p o s t i n g m a t e r i a l , e v e n i f it h a d t o b e b i - s o r t e d i n t o v e g e t a b l e a n d a n i m a l b a s e d f o r f u e l /v e g e t a t i o n e n d p r o d u c t s wo u l d b e i n d u s t r y l e a d i n g l e t a l o n e s e t t i n g t h e b e n c h m a r k f o r t hi s c o u n t r y . W e p r o d u c e s o mu c h o r g a n i c w a s t e f r o m t h e w i n e a n d b e e r i n d u s t r i e s , p l u s r e s t au r a n t s a n d o u r h o m e s , i t wo u l d b e a g r e a t a c h i e v e m e n t t o b e t h e l e a d e r i n c l o s e d - l o o p a g ri c u l t u r e . 33 A pr 22 , 20 1 7 1: 3 6 AM Ho w wo u l d ap a r t m e n t te n a n t s pa r t i c i p a t e ? 34 A p r 2 2 , 2 0 1 7 1 : 0 3 A M I ju s t th i n k it ' s ti m e to do al l we ca n to be mo r e aw a r e , le s s wa s t e f u l , an d mo r e se l f su s t a i n a b l e . 35 A p r 2 1 , 2 0 1 7 1 0 : 3 6 P M Th e or g an i c so i l an d co m p o s t pu r c h a s e d th r o u g h th e la n d f i l l si t e in Pe t a l u m a , co n t i n u e s to gr o w t h e b e s t v e g e t a b l e s a n d f r u i t . L o o k i n g f o r w a r d t o h a v i n g it b a c k . 36 A p r 2 1 , 2 0 1 7 9 : 1 8 P M Pl e a s e do no t ad d an o t h e r se r v i c e or an ad d i t i o n a l re c e p t a c l e to ou r di s p o s a l se r v i c e and ra t e s ! 37 A p r 2 1 , 2 0 1 7 6 : 0 7 P M I' v e st u d i e d th e wo r k of Re c o l o gy an d ha v e a ve r y hi g h op i n i o n of th e m . Th i s g ro u p should be s t r o n g l y c o n s i d e r e d i n t h e b i d d i n g f o r t h i s c o n t r a c t . Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 38 A pr 21 , 20 1 7 5: 1 3 PM We sh o u l d se e th e s e ma t e r i a l s as a re s o u r c e . 39 A p r 2 1 , 2 0 1 7 3 : 5 5 P M In t e r r a s t r o n g l y b e l i e v e s t h a t t h e b e s t e n d u s e f o r w a s t e o r g a n ic s i s t o p r o c e s s t h e m v i a th e r m o c h e m i c a l s y s t e m s . I n t e r r a ’ s p a t e n t e d t h e r m o c h e m i c a l c o n v e rs i o n s y s t e m e f f i c i e n t l y an d c o s t e f f e c t i v e l y p r o c e s s e s w a s t e b i o m a s s t o p r o d u c e b i o c h a r a n d s y n g a s t h a t i s r e a d i l y co n v e r t i b l e t o r e n e w a b l e e l e c t r i c i t y . I n t e r r a ’ s t e c h n o l o g y h a s lo w e r c a p i t a l c o s t d u e t o t h e pa t e n t e d d e s i g n ’ s u s e o f s t a n d a r d o f f t h e s h e l f e q u i p m e n t , l o w e r o p e r a t i n g c o s t d u e t o t h e ab i l i t y t o a c c e p t l o w e r c o s t h e t e r o g e n e o u s f e e d s t o c k , a n d h i g h e r y i e l d s t h a n c o m p e t i n g te c h n o l o g i e s d u e t o e f f i c i e n t h e a t r e c y c l i n g c h a r a c t e r i s t i c s . Du e t o t h e d u a l p r o d u c t s , I n t e r r a c a n a c c e p t w a s t e o r g a n i c s a t lo w e r p r i c e s t h a n c o m p e t i n g so l u t i o n s . T h e r e i s e v e n p o t e n t i a l f o r f r e e d i s p o s a l i f l a n d i s p r o v i d e d b y t h e r e g i o n f o r t h e pr o j e c t . Al t e r n a t i v e l y , i t m a k e s a l o t o f s e n s e t o c o - l o c a t e t h e r m o c h e m i ca l s y s t e m s a t n e w o r ex i s i t i n g c o m p o s t i n g f a c i l i t i e s . T h e b i o c h a r p r o d u c e d c a n b e i n te g r a t e d w i t h t h e c o m p o s t i n th e w i n d r o w s t o h e l p t h e c o m po s t i n g p r o c e s s a n d g e n e r a t e a h i g h er v a l u e b l e n d . If y o u h a v e a n y q u e s t i o n s o n o u r s y s t e m p l e a s e d o n o t h e s i t a t e to r e a c h o u t . 40 A p r 2 1 , 2 0 1 7 3 : 1 1 P M Pl e a s e c o n s i d e r p r o v i d i n g c o m p o s t i n g w o r k s h o p s a n d h o m e c o m p o s t b i n s t o p a y i n g cu s t o m e r s , f r e e o f c h a r g e . O t h e r m u n i c i p a l i t i e s i n C A d o t h i s w it h g r e a t s u c c e s s . 41 A p r 2 1 , 2 0 1 7 6 : 2 8 A M I am ho r r i f i e d th a t we ar e cu r r e n t l y ha u l i n g g re e n wa s t e ou t of th e co u n t y . I wo u l d th i n k th e r e i s a h u g e m a r k e t h e r e f o r f i n i s h e d p r o d u c t s / c o m p o s t . I t m ak e s n o s e n s e t o h a u l t h e gr e e n w a s t e o u t o f c o u n t y , p r o c e s s i t s o m e w h e r e e l s e , a n d t h e n ha v e t o b u y i t i n b a g s f r o m th e g a r d e n s t o r e . 42 A pr 21 , 20 1 7 1: 2 4 AM We ne e d co m p o s t fo r ou r ho m e g ar d e n s pl e a s e 😃 � � � � 43 A p r 2 0 , 2 0 1 7 1 0 : 3 1 P M Ye s , d o n o t c o n t a m i n a t e t h i s s t u f f w i t h s e w a g e s l u d g e - - o r t h i s wi l l b a c k f i r e o n t h e c o u n t y . 44 A p r 2 0 , 2 0 1 7 9 : 4 4 P M Th a n k y o u v e r y m u c h f o r o f f e r i n g o p p o r t u n i t i e s t o c o m m e n t v i a t he s u r v e y . T h e r a n k i n g qu e s t i o n s a r e e x c e l l e n t . I w o u l d l o v e i t i f e d i b l e f o o d f o r e s t s a n d c o m m u n i t y g a r d e n p l o t s we r e a l s o m a d e a v a i l a b l e a t g e o g r a p h i c a l l y d i s t r i b u t e d c o m p o s t i ng f a c i l i t i e s . L o c a l f o o d pr o d u c t i o n i s a n o t h e r i m p o r t a n t a s p e c t o f c l i m a t e a d a p t a t i o n a n d r e s i l i e n c y . T H A N K Y O U ! 45 A pr 20 , 20 1 7 9: 3 6 PM We ne e d th i s . Th e cl o s i n g of So n o m a Co m p o s t wa s a bi g lo s s fo r ou r co u n t y . Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 46 A p r 2 0 , 2 0 1 7 9 : 2 4 P M I wo u l d lo v e a co m b i n a t i o n of co m p o s t i n g an d an a e r o b i c di g es t i o n to pr o v i d e bo t h th e ga r d e n r e s o u r c e s a n d e n e r g y d e v e l o p m e n t . 47 A p r 2 0 , 2 0 1 7 9 : 1 3 P M Ye a h - d o s o m e t h i n g t o b r i n g b a c k S o n o m a C o m p o s t . T h e y k n o w w h a t t h e y w e r e d o i n g . . . 48 A p r 2 0 , 2 0 1 7 7 : 1 8 P M Th i s pr o c e s s sh o u l d br i n g jo b s to ou r co u n t y or it is n ' t wo r t h do i n g . It sh o u l d no t be done by c o m p u t e r s . R e a l p e o p l e r e a l j o b s . 49 A pr 20 , 20 1 7 7: 1 7 PM Co m p o s t pa l m fr o n d s al s o 50 A p r 2 0 , 2 0 1 7 4 : 5 2 P M M y fi r s t pr i o r i t y ce n t e r s ar o u n d ha v i n g a fa c i l i t y th a t ca n ha n d l e PL A 7 pl a s t i c s (c o m p o s t a b l e p l a n t - b a s e d p l a s t i c s ) . 51 A p r 2 0 , 2 0 1 7 2 : 1 4 P M Th e r e ar e si g ni f i c a n t ed u c a t i o n a l op p o r t u n i t i e s fr o m ha v i n g a co m p o s t fa c i l i t y in So n o m a co u n t y r e l a t i n g t o s u s t a i n a b l e a g r i c u l t u r e a n d l a n d s c a p i n g . W i t h i n c r e a s e d o c c u r r e n c e o f dr o u g h t t h e u s e o f c o m p o s t a n d m u l c h t o i m p r o v e s o i l m o i s t u r e h ol d i n g c a p a c i t y i s es s e n t i a l . 52 A p r 2 0 , 2 0 1 7 1 : 5 4 P M It w o u l d b e h e l p f u l t o s e n d o u t i n f o r m a t i o n s o t h e s u r v e y c a n g at h e r a b e t t e r r e s p o n s e . 53 A pr 20 , 20 1 7 6: 3 1 AM So n o m a Co m p o s t 54 A p r 2 0 , 2 0 1 7 5 : 1 7 A M Th a n k y ou . Th i s is no t m y ar e a ex p e r t i s e bu t I am ve r y g la d th a t it is y ou r s . An d th a t y ou ar e m a k i n g p l a n s t o d o s o m e t h i n g a b o u t i t . 55 A p r 2 0 , 2 0 1 7 4 : 5 0 A M I am in t e r e s t e d in th i s to p i c . I co n s i d e r m y se l f ed u c a t e d an d we l l in f o r m e d , I' m a co u n t y em p l o y e e , y e t I h a v e n ' t h e a r d a n y i n f o r m a t i o n t h a t w o u l d h e l p m e m a k e a d e c i s i o n o r ed u c a t e m y s e l f o n t h e t o p i c . 56 A pr 19 , 20 1 7 7: 5 5 PM No t at th i s ti m e . 57 A p r 1 9 , 2 0 1 7 5 : 3 9 P M Th i s is a po o r l y wo r d e d su r v e y , pl e a s e ha v e so m e o n e re t h i n k it an d is s u e it a g ai n . Is the sc a l e o n # 5 1 = f i r s t p r i o r i t y , 1 0 = l e a s t o r t h e o t h e r w a y a r o u n d ? A n d y o u a r e u s i n g a c r o n y m s th a t I h a v e n o i d e a w h a t t h e y a r e ' G H G ' 58 A pr 19 , 20 1 7 4: 0 7 PM Th e so o n e r , th e be t t e r . 59 A p r 1 9 , 2 0 1 7 7 : 0 6 A M I w o u l d l i k e a c o m p o s t i n g f a c i l i t y t h a t e n c o u r a g e s w a s t e p i c k u p c o m p a n i e s t o a c c e p t a l l co m p o s t a b l e m a t e r i a l s i n o n e w a s t e s t r e a m . A n d , I w o u l d l i k e a c o h e r e n t m e s s a g e t o t h e pu b l i c o n w h a t t o d o w i t h e a c h t y p e o f w a s t e . A s f a r a s I k n ow r i g h t n o w , p i z z a b o x e s g o in t r a s h , m i l k c a r t o n s g o i n r e c y c l i n g , v e g g i e s g o i n c o m p o s t , me a t g o e s i n ( ? ? ? w h o kn o w s ) , c l e a n f o i l g o e s i n r e c y c l i n g , g r e a s y f o i l g o e s i n ( ? ? ? wh o k n o w s ) , pa d d e d e n v e l o p e s g o i n t r a s h , u n - p a d d e d e n v e l o p e s g o i n r e c y c l i ng , l i g h t b u l b s g o i n (? ? ? ? ) . . . . 60 A p r 1 9 , 2 0 1 7 5 : 3 1 A M I ca n ' t ma k e th e me e t i n g s. Is th e r e wr i t t e n in f o r m a t i o n av a i l a b l e ab o u t th i s is s u e ? Where ca n I r e a d a b o u t t h i s p r o c e s s . Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 61 A pr 18 , 20 1 7 10 : 1 2 PM Yo u r co m m u n i t y is re a d y to su p p o r t th i s ! 62 A pr 18 , 20 1 7 9: 4 3 PM Th a n k y ou ! 63 A pr 18 , 20 1 7 9: 1 2 PM So g la d th a t th i s is be i n g co n s i d e r e d . Th a n k y ou . 64 A p r 1 8 , 2 0 1 7 4 : 1 6 P M Ou r wa s t e ma n a g em e n t co m p a n y ne e d s to fi n d a wa y to re c y cl e pl a s t i c ba g s. Co u n t l e s s ba g s a r e b e i n g t h r o w n i n t o t h e l a n d f i l l b e c a u s e t h e y w i l l n o t t ak e t h e m i n t h e r e c y c l i n g b i n . Mo n t e r e y C o u n t y , f o r o n e e x a m p l e , d o e s t a k e p l a s t i c b a g s . T h i s ne e d s t o b e a n u m b e r o n e pr i o r i t y . 65 A p r 1 8 , 2 0 1 7 8 : 2 6 A M co m p o s t i n g ou r or g an i c ma t e r i a l s as a co m m u n i t y is es s e n t i a l . BO S , be as s e r t i v e about th i s , p l e a s e ! 66 A p r 1 8 , 2 0 1 7 5 : 1 9 A M I' v e an s w e r e d fo r m y ne e d s an d re a l l y do n ' t ha v e su f f i c i e n t un d e r s t a n d i n g of th e to p i c to be a w i s e r e s p o n d e n t . 67 A p r 1 8 , 2 0 1 7 3 : 5 8 A M Pl e a s e ke e p re s i d e n t s in f o r m e d of wh a t ' s g oi n g on wi t h wh e r e ou r co m p o s t is g oi n g now an d h o w t h a t i s s e r v i n g o r n o t s e r v i n g t h e c o u n t y . I m i s s o u r l oc a l c o m p o s t f o r m y v e g e t a b l e ga r d e n 68 A p r 1 8 , 2 0 1 7 3 : 4 1 A M So n o m a Co m p o s t se e m e d to be g re a t pi o n e e r s on th i s , an d ha d th e fu l l vi s i o n of re s p e c t i n g t h e e a r t h a n d s e r v i n g o u r c o m m u n i t y . I h o p e t h a t t h e y c a n p l a y a s t r o n g r o l e i n th e n e w p a t h , o r a t l e a s t s o m e o n e w i t h t h i s s t r o n g e c o - v a l u e s y st e m . T h a n k s f o r a s k i n g o u r op i n i o n s i n t h i s s u r v e y . 69 A pr 18 , 20 1 7 2: 4 0 AM M y co n c e r n is pr o t e c t i n g th e en v i r o n m e n t an d SU S T A I N A B I L I T Y . 70 A p r 1 8 , 2 0 1 7 1 : 0 2 A M Pl e a s e p r o v i d e g r e e n - b i n p i c k - u p i n o u r n e i g h b o r h o o d . W e a r e a p pr o a c h i n g 7 0 y e a r s o l d an d w i l l n o t b e a b l e t o b u r n o u r p l a n t d e b r i s m u c h l o n g e r . P l a n t d e b r i s c a n b e e a s i l y re c y c l e d a n d u s e d t o m a k e c o m p o s t - - n o t h i n g b e t t e r t h a n r e t u r n i n g i t t o t h e g r o u n d ! 71 A p r 1 8 , 2 0 1 7 1 2 : 4 6 A M I' d li k e to be ab l e to di v e r t as mu c h wa s t e fr o m th e la n d f i l l as po s s i b l e , an d I' d li k e to be ab l e t o p u t c o m p o s t a b l e p l a s t i c s i n t h e g r e e n w a s t e b i n . 72 A p r 1 8 , 2 0 1 7 1 2 : 2 4 A M Ye s , wh e r e ca n I re a d fo r mo r e in f o r m a t i o n re g ar d i n g th i s co m p o s t i n g fa c i l i t y ? I do not g et th e P r e s s D e m o c r a t . Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 73 A p r 1 8 , 2 0 1 7 1 2 : 2 2 A M Wh i l e hi g h g ra d e co m p o s t ca n su p p o r t hi g h pr i c e s ( pa r t i c u l a r l y fr o m sp e c i a l t y fa r m e r s ) and pr o v i d e n e e d e d i n c o m e f o r c o m p o s t e r s , l o w g r a d e c o m p o s t i s v a l u ab l e f o r r a n g e l a n d ma n a g e m e n t a n d i n c r e a s i n g c a r bo n s e q u e s t r a t i o n t h e r e . So n o m a C o u n t y n e e d s t o m e e t o r g a n i c s d i v e r s i o n r e q u i r e m e n t s a n d r e c y c l i n g r a t e re q u i r e m e n t s b u t i s f a i l i n g n o w a n d w i l l c o n t i n u e t o s t r u g g l e w it h o u t l o c a l c o m p o s t e r s . I t i s ve r y d i f f i c u l t t o c o m p o s t f o o d w a s t e , t h e r e i s n o d r o p o f f i n t he c o u n t y a n d t h e f a i r g r o u n d s la c k s a p r o g r a m f o r e v en t s . R i c h m o n d s u c k s . Co l d C r e e k C o m p o s t i s a g r e a t f a c i l i t y , I h a v e v i s i t e d i t a n d i t i s v e r y c l e a n c o m p a r e d t o ot h e r s I h a v e s e e n . I w o u l d s u p p o r t a n o t h e r o n e o f t h o s e t y p e o f f a c i l i t i e s h e r e i n S o n o m a Co u n t y . F o r n o w , i t i s t h e b e s t s o l u t i o n f o r S o n o m a C o u n t y t o s en d m a t e r i a l t o , u n t i l w e g e t ou r o w n f a c i l i t y b a c k . Co m p o s t a b l e p l a s t i c s a r e a l s o v e r y p r e v a l e n t h e r e b u t u n a c c e p t a bl e i n R i c h m o n d o r i n Re c y c l i n g . W e n e e d a f a c i l i t y t h a t c a n h a n d l e t h i s e v e n i f t h e ma t e r i a l i s c o n s i d e r e d a l o w e r gr a d e a f t e r p r o c e s s i n g . T h e s e m a t e r i a l s f a c i l i t a t e a h u g e a m o u n t o f o r g a n i c s d i v e r s i o n t h a t wo u l d b e t o o c o n t a m i n a t e d o t h e r w i s e . 74 A p r 1 7 , 2 0 1 7 1 1 : 4 8 P M Wo u l d li k e to ha v e g re e n wa s t e an d fo o d sc r a p s pi c k up fr o m an y ho u s e h o l d th a t ca n n o t co m p o s t . We l i v e i n B o d e g a B a y a n d t h e i s n o g a r b a g e p i c k u p f o r g r e e n w a st e a n d f o o d sc r a p s . . . r e s i d e n t i a l , c o m m e r c i a l o r s c h o o l s . W r o n g m e s s a g e ! A n d w e n e e d a l o c a l f a c i l i t y to m a k e g o o d c o m p o s t t h a t u s e f u l f o r a g r i c u l t u r e a n d / o r e n e r g y . 75 A p r 1 7 , 2 0 1 7 1 1 : 0 5 P M I' m re a l l y g la d th i s is ba c k in co n s i d e r a t i o n . I be l i e v e it is es s e n t i a l to ha v e ou r lo c a l g reen wa s t e t u r n i n t o a l o c a l p r o d u c t . 76 A pr 17 , 20 1 7 11 : 0 1 PM GH G . . . w h y no t sp e l l it in s t e a d of an ac r o n y m. . . t h e r e is en o u g h ro o m to do so . 77 A p r 1 7 , 2 0 1 7 1 1 : 0 1 P M Ag ai n . We ha d a wo n d e r f u l co m p a n y al r e a d y lo c a t e d in ou r co u n t y . Br i n g Ba c k So n o m a Co m p o s t . 78 A p r 1 7 , 2 0 1 7 1 0 : 5 9 P M I p u t m y y a r d w a s t e c a n o u t e v e r y w e e k , b u t i t d o e s n ' t g e t p i c k ed u p v e r y o f t e n , w h y n o t ? ? 79 A pr 17 , 20 1 7 10 : 4 9 PM I' m so o o o g la d y ou ar e co n s i d e r i n g th i s ! 80 A p r 1 7 , 2 0 1 7 1 0 : 2 3 P M Yo u s h o u l d c o n t a c t G r e e n L y n x . n e t a b o u t r e c l a i m i n g u s a b l e l u m b e r f r o m t h e w a s t e s t r e a m . Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 81 A p r 1 7 , 2 0 1 7 1 0 : 1 3 P M So C o s h o u l d i n t e r v i e w / v i s i t o t h e r c o u n t i e s / s t a t e s w h e r e t h i s h a s b e e n d o n e s u c c c e s s f u l l y . RF P s h o u l d n o t b e l o w e s t c o s t b u t s h o u l d b e ' b e s t v a l u e / c o s t b a si s ' a n d i n a d d i t i o n t o f o c u s on p r o d u c i n g q u a l i t y c o m p o s t a l s o t o i n c e n t i v i z e a r e d u c t i o n o f w a s t e , t r a i n i n g f o r t h o s e wh o c r e a t e w a s t e a s w e l l a s t h o s e w h o u s e i t ( a c o m m u n i c a t i o n s pr o g r a m a n d re c o m m e n d a t i o n s t o c o u n t y p o l i c y m a k e r s t o e n f o r c e d e s i r e d p r a c ti c e s ) , f a c i l i t a t e j o b s i n So C o , w i t h t r a n s i t i o n s c h e d u l e / p l a n / s t r a t e g y f r o m l a n d f i l l s . . . 82 A p r 1 7 , 2 0 1 7 1 0 : 1 1 P M Ye s , p l e a s e w e n e e d a c o m m e r c i a l f a c i l i t y i n s o n o m a c o u n t y . A s a p r o g r e s s i v e c o u n t y i n CA , n e e d t o p u t o u r $ w h e r e o u r m o u t h i s . P r e f e r a b l y a f a c i l i t y t h a t w i l l a c c e p t c o n t a i n e r s an d s u c h s o p e o p l e c a n s t o p e a t i n g o f f o r p e t r o l e u m p l a s t i c c o n ta i n e r s g r o s s ! ! 83 A p r 1 7 , 2 0 1 7 9 : 5 2 P M We s h o u l d i d e a l l y h a v e a f a c i l i t y ( o r m u l t i p l e ) t h a t c a n p r o c e s s a s m u c h ' c o m p o s t a b l e ' ma t e r i a l a s w e p r o d u c e i n o u r c o u n t y . T h i s s h o u l d i n c l u d e a l l t yp e s o f y a r d a n d f o o d w a s t e , as w e l l a s c o m p o s t a b l e p a c k a g i n g . T h i s w a y , w e c a n r e d u c e m a t e r ia l s e n t t o l a n d f i l l s a n d al s o p r o d u c e c o m p o s t f o r u s e i n t h i s r i c h , a g r i c u l t u r a l r e g i o n . 84 A pr 17 , 20 1 7 9: 4 1 PM Im p o r t a n t to do th i s an d g et it do n e so o n . Ke e p it up ! 85 A p r 1 7 , 2 0 1 7 9 : 4 0 P M I th i n k th i s is a mu c h ne e d e d se r v i c e an d I' m re a l l y ex c i t e d to se e th i s an n o u n c e m e n t . I th i n k r e s o u r c e s w i l l n e e d t o b e s p e n t f o r e d u c a t i o n o n c o m p o s t i ng s o t h e p u b l i c c a n ef f e c t i v e l y s o r t t h e i r t r a s h . T h i s w o u l d b e a g r e a t o p p o r t u n i t y t o t e a c h m o r e a b o u t h o w a n d wh a t t o r e c y c l e a s w e l l . 86 A pr 17 , 20 1 7 9: 4 0 PM A po s i t i v e ab o u t ve r m i c o m p o s t is th a t it do e s n ' t sm e l l . 87 A pr 17 , 20 1 7 9: 3 8 PM We ne e d lo c a l co m m e r c i a l co m p o s t i n g ! 88 A p r 1 7 , 2 0 1 7 9 : 3 5 P M Un a b l e to at t e n d th e s e im p o r t a n t me e t i n g s. Wo u l d li k e to be ad d e d to di s t r i b u t i o n li s t : bi l l @ w i l l i a m c b l a k e . c o m 89 A pr 17 , 20 1 7 9: 3 3 PM We ne e d to ha v e lo c a l l y pr o d u c e d co m p o s t in So n o m a Co u n t y a g ai n ! 90 A p r 1 6 , 2 0 1 7 6 : 3 0 P M To pr o v i d e hi g h- q u a l i t y pr o d u c t fo r co m p o s t us e r s in So n o m a Co u n t y . I do no t th i n k an y of th e a b o v e p r i o r i t i e s a r e m o r e i m p o r t a n t t h a n t h e o t h e r , b u t I h av e n u m b e r e d t h e m i n t h e or d e r I t h i n k p r a c t i c a l t o i m p l e m e n t . 91 A pr 14 , 20 1 7 7: 4 1 PM Ye o m a n ' s wo r k . Th a n k y ou fo r be i n g pe r s i s t e n t . 92 A p r 1 4 , 2 0 1 7 4 : 0 8 P M th e l o s s o f S o n o m a C o m p o s t i s f e l t e v e r y d a y , w h i c h w a s o u r S C bi g c o m p o n e n t o f k e e p i n g lo c a l o u r s u p p o r t o f b u i l d i n g h e a l t h y s o i l . O r g a n i c c o m p o s t i s no w a d i f f i c u l t t o f i n d a n d ex p e n s i v e . w h a t w e h a d a t t h e M e c h u m d u m p w a s a g r e a t l o s s f e l t b y g a r d e n e r s a n d ag r i c u l t u r e . a s i m i l a r m o d e l , S C C o m p o s t , w o u l d b e h i g h l y d e s ir a b l e . Nu m b e r R e s p o n s e D a t e R e s p o n s e T e x t 93 A p r 1 4 , 2 0 1 7 3 : 0 3 A M Wi t h ov e r 27 , 0 0 0 ho r s e s in th e co u n t y , we ne e d a pl a c e to pr o p e r l y di s p o s e of ma n u r e at a re a s o n a b l e o r z e r o c o s t ! 94 A p r 1 4 , 2 0 1 7 2 : 5 4 A M Al l t h e a b o v e ! R u n t h e w h o l e p r o g r a m i t l i k e S o n o m a C o m p o s t w a s o p e r a t e d a t M e e c h a m . Th e y w e r e a n a m a z i n g , i n s p i r i n g o p e r a t i o n . H i r e W i l l B a k x t o p l an , i m p l e m e n t a n d r u n t h e wh o l e w h o . N o , I ' m n o t a n a c q u a i n t a n c e o r r e l a t i v e , b u t a H U G E fa n o f w h a t h e d i d ! ! ! 95 A p r 1 3 , 2 0 1 7 3 : 4 2 P M Co u n t y & Ci t y me m b e r s do n ' t ne e d ad d i t i o n a l en e r gy . Th e y ne e d to di v e r t ma t e r i a l from th e i r w a s t e s t r e a m - l a n d f i l l a c c o r d i n g t o s t a t e g o a l s a n d t h e a gr i c u l t u r a l c o m m u n i t y n e e d qu a l i t y c o m p o s t f o r t h e i r o p e r a t i o n s . 96 A p r 1 3 , 2 0 1 7 3 : 3 0 P M Th e s e p r i o r i t i e s a r e n o t m u t u a l l y e x c l u s i v e . C l e a r l y , t h e m o s t i m p o r t a n t p r i o r i t y i s t o i n s u r e or g a n i c s d o n o t g o t o l a n d f i l l , a r e p r o p e r l y p r o c e s s v i a d i g e s t io n a n d c o m p o s t i n g a n d a r e re t u r n e d t o t h e s o i l f o r m a i n t e n a n c e o f s o i l q u a l i t y a n d a v o i d a nc e a n d s e q u e s t r a t i o n o f gr e e n h o u s e g a s e s . S o n o m a C o u n t y w i l l N O T m e e t i t s G H G r e d u c t i o n g o a l s w i t h o u t a n ac t i v e a n d a m b i t i o u s s o i l c a r b o n s e q u e s t r a t i o n p r o g r a m , a n d c o m po s t i s a c r i t i c a l co m p o n e n t o f a n y s u c h p r o g r a m f o r S o n o m a C o u n t y . 97 A p r 1 3 , 2 0 1 7 5 : 1 4 A M I wo u l d li k e fo r th e fo c u s to be on cr e a t i n g lo c a l l y -m a d e co m p o s t of hi g h qu a l i t y , an d ma r k e t i n g a n d e d u c a t i n g s a i d c o m p o s t t o t h e b r o a d e r c o m m u n i t y , to i n c r e a s e c o m p o s t ap p l i c a t i o n o n a l a n d s c a p e s c a l e i n S o n o m a C o u n t y . 98 A pr 13 , 20 1 7 2: 0 5 AM So n o m a is an a g ri c u l t u r a l co u n t y , we ne e d to de a l wi t h ou r ow n co m p o s t a b l e wa s t e . 4/14/2017 Patrick Carter Sonoma County Waste Management Agency 2300 County Center Dr. B100 Santa Rosa, CA 95403 RE: RFP for Organics Processing Dear Patrick, The Compost Coalition of Sonoma County (Compost Coalition) is an ad hoc group representing a range of farming and agricultural interests, compost producers, environmental groups, and concerned citizens who have a unified interest in ceasing the outhaul of the county’s green waste and food scrap resources, and the development of local infrastructure to produce quality finished products for use in restoring soil health in our local communities. The Compost Coalition submits the following comments for consideration as the Sonoma County Waste Management Agency (SCWMA) proceeds with their Request for Proposal (RFP) process to identify one or more entities and processes that may ultimately develop new facilities and infrastructure to manage the county’s organic stream. It is understood and expected that any new or expanded facilities or projects will meet or exceed CalRecycle and CDFA Standards, including contamination, testing, and prohibition of land application. In addition to meeting regulatory standards, the Compost Coalition would like the following to be incorporated into the RFP process and addressed by proposers: Contamination Minimal contamination in end product is important to end users. What is the methodology for addressing dirty input materials? End users are dependent on safe end products that will not damage valuable crops Describe the testing protocol to be utilized to test for anti‐germinating and persistent chemicals. What is the testing protocol, and to what degree of detail is testing conducted? Resource Management The Compost Coalition views the organics stream as a resource, and not as a waste management problem. Please discuss your approach to managing this Sonoma County resource, and specifically how you will enhance, provide added value to end products, and minimize waste of the resource? It is expected there will be no land application or use as alternative daily cover. What is the plan for “overs” management? Transportation Current outhaul of material provides limited and expensive opportunities for local growers to obtain compost and mulches. In addition, keeping the processing local helps reduce greenhouse gases associated with transportation. What is the transportation methodology for collection of materials, consolidation or transfer locations, and delivery to processing facilities? What is the plan for delivery to end‐users? Consumer A range of material types and qualities have typically been available in the County. At this time, there is an inadequate supply of quality materials to meet market demand. Please describe the intended finished product line, including high and low nitrogen composts, types of mulch products and the projected quantities of each. Maturity and stability of end products is important to end ‐users. Describe your methodology for meeting consumer standards, and your adaptability to addressing consumer requirements? What products will meet current organic certification standards? What testing (and to what level of detail) will be conducted? Specifically, will products be tested for NPK and micro‐organisms? Will those results be made available to the consumer? What public education will be conducted to educate the public and promote the use of finished products? What access will end‐users have to finished products? To deliver self‐haul materials? Describe facility proximity for delivery and pickup. Funding What is the funding mechanism for the facility? Will the tipping fee cover processing costs? How does end product sales factor into meeting operating costs? Contract Flexibility Technology and the regulatory environment are in a period of change. Describe how your project can provide flexibility under a long ‐term agreement include the flexibility to adapt to changing regulatory environment, and advancements in technology. Capacity Sonoma County’s population and economy are growing. How much additional capacity will your proposed facility handle? Energy Energy usage at processing facility(ies). What will be the net energy usage of the facility; energy consumption in the processing less the energy if any fuels produced. Sincerely, Leslie Lukacs For Compost Coalition of Sonoma County www.compostcoalitionsoco.org 1 Carrie Baxter From:Garth Schultz Sent:Monday, April 17, 2017 3:13 PM To:Rose Radford; Richard Tagore-Erwin; Carrie Baxter Subject:FW: Sonoma County Composting Facility FYI. Garth Schultz R3 Consulting Group, Inc. Resources | Respect | Responsibility 2600 Tenth St., Suite 411 Berkeley, CA 94710 Office: (510) 647‐9674 Cell: (510) 292‐0853 gschultz@r3cgi.com www.r3cgi.com From: pete freya [mailto:biomonitorberkeley@gmail.com] Sent: Monday, April 17, 2017 3:12 PM To: patrick.carter@sonoma‐county.org; Garth Schultz <gschultz@r3cgi.com> Subject: Sonoma County Composting Facility I just saw the notice regarding a workshop for a new composting facility for Sonoma County. I am unable to attend the meeting, but please address this issue and provide a response. The current operator transports green waste outside the County. In an effort to deliberately cut down on the amount of green waste (which they are legally required to accept), they have changed their practices in the last two months. In the past, (after the upper site closed) green waste was deposited on the floor of the Meacham shed facility, and moved by forklift to the truck. Now, we are not allowed to place the material on the ground, we are required to lift the green waste individually into a dumpster. This is almost impossible to do with material such as lawn clippings, tree branches, leaves or other green waste, and it is a deliberate attempt by the operator to reduce the amount of green waste they have to deal with. This is wrong. 2 Please fix this problem, and please provide green waste and composting facilities in our LOCAL AREA. GO SONOMA BE LOCAL. Agenda Item No. 13 will be distributed as a Supplemental Item ITEM NO. 1 13 And Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: May 9, 2017 Department: Human Resources Submitted By: Victoria Perrault, Human Resources Director Prepared By: Victoria Perrault, Human Resources Director Agenda Title: Consideration and Adoption of Resolution Authorizing and Approving 1) Sutter Health Plan Large Group Health Care Services Contract, and 2) ACN Group of California, Inc dba as OptumHealth Physical Health of California. Group Enrollment Agreement RECOMMENDED ACTION: Approve the attached resolution which authorizes and approves the Sutter Health Plan Large Group Health Care Services Contract (“Sutter”) and the ACN Group of California, Inc, dba as OptumHealth Physical Health of California Group Enrollment Agreement (“ACN”). BACKGROUND AND ANALYSIS : Presently the City offers health insurance benefits for active employees and pre-Medicare retirees through two insurance providers: Kaiser Permanente and Redwood Municipal Insurance Fund (REMIF). Employees are generally happy with their health care options however in the past couple of years the REMIF Plan offerings have become substantially higher in cost than our Kaiser Plan offerings. In 2014 the City negotiated changing its contribution strategy for health care insurance from a percentage of cost to fixed flat dollar contributions. With the City’s contribution at a fixed amount employees bear any premium increases above the City’s contribution. In the interest of offering employees a variety of health care insurance options the City proposed in our current negotiations adding Sutter Health Plan to our existing health insurance options. The City will continue to offer our current Kaiser and REMIF plans. There has been no opposition and there is significant interest in lower cost options. In the past few years Sutter Health Plan expanded its presence in the health care market in Sonoma County including opening a new state-of-the-art hospital in 2014. Sutter is attempting to grow market share in Sonoma County and provided the City with rates that are very competitive with our current Kaiser offerings and substantially lower than the REMIF Plan options. ACN is the vendor providing chiropractic and acupuncture benefits for members of Sutter Health Plans. ACN has a separate enrollment agreement which must be approved. ITEM NO. 2 13 STATEGIC PLAN AGLINMENT: Per the City of Rohnert Park Strategic Plan Action Plan, Goal C.5 Complete Negotiations with Labor groups – the addition of Sutter Health Plans will fulfill an agreement negotiated with multiple City labor groups. OPTIONS CONSIDERED: 1) Recommended Option: Approve the Sutter Health Plan Large Group Health Care Services Contract, and ACN Group of California, Inc. Group Enrollment Agreement thereby expanding employee options for health care insurance. 2) Do not approve Group of California, Inc. Group Enrollment Agreement thereby limiting employee options for health care insurance to existing plans offered. FISCAL IMPACT: None __________________________________________________________________________________ Department Head Approval Date: N/A City Manager Approval Date: 5/8/17 City Attorney Approval Date: 5/8/17 Attachments (list in packet assembly order): 1. Resolution Authorizing and Approving Sutter Health Plan Large Group Health Care Services Contract, and 2) ACN Group of California, Inc, dba as OptumHealth Physical Health of California Group Enrollment Agreement 2. Exhibit A - Sutter Health Plan Large Group Health Care Services Contract 3. Exhibit B - ACN Group of California, Inc. Group Enrollment Agreement AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) RESOLUTION NO. 2017-061 A RESOLUTION OF THE CITY COUNCIL OF ROHNERT PARK AUTHORIZING AND APPROVING (1) SUTTER HEALTH PLAN LARGE GROUP HEALTH CARE SERVICES CONTRACT, AND (2) ACN GROUP OF CALIFORNIA, INC DBA AS OPTUMHEALTH PHYSICAL HEALTH OF CALIFORNIA. GROUP ENROLLMENT AGREEMENT WHEREAS, the City of Rohnert Park offers health insurance to its active employees and pre-Medicare retirees through Kaiser Permanente and the Redwood Municipal Insurance Fund and; WHEREAS, the City of Rohnert Park desires to offer its active employees and pre- Medicare retirees the opportunity to participate in additional health insurance plans with comparable benefits and competitive rates and; WHEREAS, Sutter Health Plans (“Sutter”) and ACN Group of California, Inc. dba as OptumHealth Physical Health of California (“ACN”) offer health plans with comparable benefits and competitive rates. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park hereby approves (1) Sutter Health Plan Large Group Health Care Services Contract which is attached hereto as Exhibit A and is incorporated herein by this reference; (2) ACN Group of California, Inc. dba as OptumHealth Physical Health of California which is attached hereto as Exhibit B and is incorporated herein by this by this reference. BE IT FURTHER RESOLVED that the City Manager is authorized and directed to execute the Sutter Health Plan Large Group Health Care Services Contract and ACN Group of California, Inc. dba as OptumHealth Physical Health of California Group Enrollment Agreement and any other necessary documents on behalf of the City of Rohnert Park. The City Manager is further authorized to make any needed revisions to the contract to clarify its terms or to comply with law. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of May 2017. CITY OF ROHNERT PARK _________________________ Jake Mackenzie, Mayor ATTEST: ____________________________________ Caitlin Saldanha, Deputy City Clerk Attachment: Exhibit A and Exhibit B