2017/05/09 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, May 9, 2017
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Mackenzie called the joint regular meeting to order at 5:01 pm, the notice for which being
legally noticed on May 4, 2017.
Present: Jake Mackenzie, Mayor
Pam Stafford, Vice Mayor
Amy O. Ahanotu, Councilmember
Gina Belforte, Councilmember
Joseph T. Callinan, Councilmember
Absent: None.
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Deputy City
Attorney Herrington, Development Services Director Pawson, Director of Public Works
and Community Services McArthur, Finance Director Howze, Human Resources Director
Perrault, Public Safety Director Masterson, Civil Engineer Garrett, Fire Marshal
Thompson, Senior Analyst L. Tacata and Deputy City Clerk Saldanha.
2. PLEDGE OF ALLEGIANCE
Led by Vice Mayor Stafford.
3. PRESENTATIONS
A. Mayor's Certificate of Recognition: Recognizing 2017 Citizens Academy Graduates
and Laura Svindal for CPR Efforts in a Life Threatening Situation
Mayor Mackenzie presented a certificate of recognition to Laura Svindal and congratulated
the 2017 Citizens Academy Graduates. Laura Svindal thanked Council and commended her
coworker, Randy, for helping her save a life.
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4. SSU STUDENT REPORT
Erin Jasper, Legislative Representative, Sonoma State University Associated Students, Inc.
(SSU ASI) reported SSU Donation Day will be held on May 12th - May 13t" and
commencement ceremonies will be held on both May 20th - May 21 st
5. DEPARTMENT HEAD BRIEFING
City Manager Jenkins reported on the May 3'd Town Hall Meeting.
City Manager Jenkins announced that the Public Safety Department will be holding a
meeting on Thursday, May l ltt' from 6 p.m. - 8 p.m. at the Community Center regarding
crime statistics for J, K, L, M and R sections.
6. PUBLIC COMMENTS
Abby Davidian expressed her concerns regarding the City's current smoking ordinance and
requested that Council consider amendments in order to reflect how the City of Cotati
handles multi -family developments.
ACTION: By Consensus (none opposed), City Council directed staff to bring this item
back at a future meeting.
7. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, April 25, 2017
2. City Council Special Meeting, April 25, 2017
B. Acceptance of Reports for:
1. RPFA- Cash Report for Month Ending March 2017
2. Housing Successor Agency- Cash Report for Month Ending March 2017
3. Successor Agency- Cash Report for Month Ending March 2017
4. City Bills/Demands for Payment dated May 9, 2017
C. City Council Resolutions for Adoption:
_1. 2017 054 �tlatra,-' , `Veeed.�+.be a N -L -ssa�}�-#-iio��d Providing?--�r�for Wee
589;Af4ice
Setting a Publ ie 14eafi*g PULLED BY CALLINAN
2. 2017-052 Authorizing the City Manager to Execute the Third Amendment to the
Communications Site Lease Agreement with T -Mobile West LLC for
Telecommunication Equipment Located at Public Safety Main Station,
500 City Center Drive, Rohnert Park
3. -2017 nca Approvi%4ke City of Rohnert P"- I lffea4 Pay Rates and R4ngess
Revised April 25 2017 PULLED BY MACKENZIE (requested by
�[�[�y City Manager Jenkins) F n rY
Lease for BunlceF RenevaUon PULLED BY CALLINAN
D. Authorize the City Manager to Consent to an Assignment and Assumption Agreement
for the Southeast Specific Plan Development Agreement
City of Rohnert Park Joint Regular Meeting Minutes
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May 9, 2017
Page 3 of 8
ACTION: Moved/seconded (Stafford/Callinan) to approve the Consent Calendar.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
C. City Council Resolutions for Adoption:
1. 2017-051 Declaring Weeds to be a Nuisance and Providing for Weed Abatement
Pursuant to Government Code Sections 39560 through 39588; Article
2 — Alternative Procedures for Weed and Rubbish Abatement and
Setting a Public Hearing
Recommended Action(s): Adopt a Resolution Declaring Weeds to be a Nuisance and
Providing for Weed Abatement Pursuant to Government Code Sections 39560 through
39588; Article 2 — Alternative Procedures for Weed and Rubbish Abatement and Setting a
Public Hearing on May 23, 2017.
Councilmember Callinan discussed weed abatement issues regarding the former State Farm
Office site and requested to agendize the topic at a future meeting. Director of
Development Services Pawson and Deputy City Attorney Herrington answered questions
from Councilmembers.
ACTION: Moved/seconded (Callinan/Mackenzie) to adopt Resolution 2017-051
Declaring Weeds to be a Nuisance and Providing for Weed Abatement
Pursuant to Government Code Sections 39560 through 39588; Article 2 —
Alternative Procedures for Weed and Rubbish Abatement and Setting a
Public Hearing. Council also directed staff to agendize an item regarding an
update on the weed abatement order regarding the former State Farm Office
site at a future City Council meeting.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
2017-053 Approving the City of Rohnert Park Current Pay Rates and Ranges
Revised April 25, 2017
Recommended Action(s): Adopt a Resolution Approving the City of Rohnert Park Current
Pay Rates and Ranges Revised April 25, 2017. Human Resources Director Perrault
provided an oral report on the compensation changes regarding the salaries of executive
staff members.
ACTION: Moved/seconded (Mackenzie/Stafford) to adopt Resolution 2017-053
Approving the City of Rohnert Park Current Pay Rates and Ranges Revised
April 25, 2017.
City of Rohnert Park Joint Regular Meeting Minutes
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8.
May 9, 2017
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Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
4. 2017-054 Authorizing and Approving a First Amendment to Foxtail Golf Course
Lease for Bunker Renovation
Recommended Action(s): Adopt a Resolution Authorizing and Approving a First
Amendment to Foxtail Golf Course Lease for Bunker Renovation.
For the record, Councilmember Callinan requested to amend the staff report to add the
South Course to the second sentence under Analysis that reads "The one exception is the
bunkers on the North Course." Councilmember Callinan also stated that the sand depth
shall be maintained no less than four inches (4") deep at the sole expense of the Tenant and
asked City Manager Jenkins if this section of the lease terms applies to both the North and
South courses. City Manager Jenkins confirmed that the lease agreement covers both the
North and South courses.
ACTION: Moved/seconded (Callinan/Stafford) to adopt Resolution 2017-054
Authorizing and Approving a First Amendment to Foxtail Golf Course Lease
for Bunker Renovation.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
Review Water Rate Study Draft Report and Provide Direction Regarding Rate
Adjustment Timelines and Notices
Director of Public Works and Community Services McArthur and Bob Reed, Reed Group
Inc. presented the item. Recommended Action(s): Review and receive the Water Rate Study
Draft Report and provide direction on the recommended rate adjustment and actions for the
City's water rate adjustment process including: 1) Direct staff to send a Notice of Public
Hearing to City of Rohnert Park water utility customers, and 2) Approve rate adjustment
timeline described herein, including public hearing date and recommended effective date of
new water rates.
Public Comments: Paul Libeu discussed the issue of sending notices to individual owners
who live on properties belonging to a Home Owner's Association (HOA).
ACTION: Moved/seconded (Mackenzie/Stafford) to direct staff to move forward with
the recommended actions including setting a Public Hearing on July 11, 2017
and sending a Notice of Hearing to water utility customers in Rohnert Park.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
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9. Discussion and Direction and Budget Approval for a Railroad Quiet Zone
Development Services Director Pawson and Civil Engineer Garrett presented the item.
Recommended Action(s): Approve a Resolution Authorizing the Railroad Quiet Zone and
Accessibility Project and Related Actions.
Public Comments: Barbara Dahl commented on safety awareness issues regarding the Golf
Course Drive railroad crossing.
Kimberly Finale stated that she enjoys the sound of the train and expressed her concerns
regarding the prevention of possible suicides.
ACTION: Moved/seconded (Belforte/Stafford) to adopt Resolution 2017-055 A
Approving the Railroad Quiet Zone and Accessibility Project and Related
Actions and directed staff to look into additional safety suggestions such as
red paint, traffic light coordination and slower train speeds.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
10, Consideration of Amendments to Employment Agreements Between the City of
Rohnert Park and Assistant City Manager and Department Directors
Human Resources Perrault provided an oral report on compensation changes and presented
the item. Recommended Action(s): Approve the four (4) resolutions approving Amendments
to the Employment Agreements between the City of Rohnert Park and Don Schwartz for
Assistant City Manager Services; Betsy Howze for Finance Director Services; Victoria
Perrault for Human Resources Director Services and Mary Grace Pawson for Development
Services Director Services.
Public Comments: None.
ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2017-056
Approving the Third Amendment to the Employment Agreement Between
the City of Rohnert Park and Don Schwartz for Assistant City Manager
Services
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2017-057
Approving the First Amendment to the Employment Agreement Between
the City of Rohnert Park and Betsy Howze for Director of Finance Director
Services
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
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May 9, 2017
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ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2017-058
Approving the Third Amendment to the Employment Agreement Between
the City of Rohnert Park and Victoria Perrault for Director of Human
Resources Services
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2017-059
Approving the First Amendment to the Employment Agreement Between
the City of Rohnert Park and Mary Grace Pawson for Development Services
Director Services
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
11. Consideration of Amendments to Employment Agreement Between the City of
Rohnert Park and Darrin Jenkins for City Manager Services
Human Resources Perrault provided an oral report on compensation changes and presented
the item. Recommended Action(s): Adopt a resolution approving the Second
Amendment to the Employment Agreement between the City of Rohnert Park and Darrin
Jenkins for City Manager Services.
Public Comments: None.
ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2017-060
Approving the Second Amendment to the Employment Agreement Between
the City of Rohnert Park and Darrin Jenkins for City Manager Services.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
12. Consideration of a Letter of Interest for Sonoma County Waste Management
Agency Regarding Composting Preferences
Assistant City Manager Schwartz presented the item. Recommended Action(s): Approve a
Letter of Interest to Sonoma County Waste Management Agency regarding the City's
preferences on future composting.
Public Comments: None.
ACTION: Moved/seconded (Stafford/Callinan) to move forward with the
recommended actions and direct the City Manager to send the Letter of
Interest to Sonoma County Waste Management Agency.
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Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
13. Consideration of Sutter Health Plan Large Group Health Care Services Contract and
ACN Group of California, Inc. Group Enrollment Agreement
Human Resources Perrault presented the item. Recommended Action(s): Approve a
resolution which authorizes and approves the Sutter Health Plan Large Group Health
Care Services Contract ("Sutter") and the ACN Group of California, Inc, dba as
OptuimHealth Physical Health of California Group Enrollment Agreement ("ACN").
Public Comments: None.
Councilmember Callinan stepped away from the dais at 7:18 p.m. and returned at 7:21 p.m.
ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2017-061
Authorizing and Approving a Sutter Health Plan Large Group Health Care
Services Contract and ACN Group of California, Inc. dba as OptumHealth
Physical Health of California Group Enrollment Agreement.
Motion carried unanimously by the following 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
14. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
None.
B. Liaison Reports
1. Water Advisory Committee (WAC) -(5/1)
Mayor Mackenzie reported that a proclamation was presented to Chair Chris
Gabriel for his retirement. Development Services Director Pawson reported that the
comment period for the Environmental Impact Report (EIR) has closed.
2. Remote Access Network (RAN) Board (S
Mayor Mackenzie reported that new public safety hardware such as servers and
fingerprinting equipment will be purchased.
3. Sonoma County Transportation Authority SCTA) (518)
Mayor Mackenzie reported on budget discussions regarding Plan Bay Area.
C. Other Reports
Vice Mayor Stafford reported on the video contest held by Russian River Watershed
Association. Vice Mayor Stafford also congratulated Mayor Mackenzie for winning the
Jimmy Smith Award for the North Coast Regional Partnership.
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15. COMMUNICATIONS
Councilmember Belforte announced that the RPPSOA Pancake Breakfast will be held on
May 13"' at Fire Station 2 in order to raise money for the Project Grad Event.
Vice Mayor Stafford reported on the Noon Times event held on May Yd and commended
City Manager Jenkins for his presentation.
16. MATTERS FROM/FOR COUNCIL
None.
17. PUBLIC COMMENTS
None.
18. CLOSED SESSION
A. Mayor Mackenzie made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 7:32 p.m. in Conference
Room 2A to Consider:
Conference with Real Property Negotiators (Government Code §54956.8)
Property: Sale of City Property (APN: 045-041-018)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Parties: Barnes Road, LLC
Under Negotiation: Price and Terms of Payment
2. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6400 State Farm Drive (APN: 143-051-072)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Parties: Katherine J. Kelleher, CBRE
Under Negotiation: Price and Terms of Payment
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 8:06 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Mackenzie reported: no reportable action.
19. ADJOURNMENT
Mayor Mackenzie adjourned the joint regular meeting at 8:06 p.m.
Caitlin Saldanha, Deputy City Clerk Jake Mackenzie, Mayor
City of Rohnert Park City V Rohnert Park