2017/06/13 City of Rohnert Park Foundation Agenda PacketCITY OF ROHNERT PARK FOUNDATION BOARD
SPECIAL MEETING NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING
will be held on Tuesday, June 13, 2017
Open Session: 7:00 p.m.*
*or soon thereafter the Rohnert Park City Council/RPFA/Successor Agency to CDC Joint
Regular Meeting Agenda
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening meeting of the
City of Rohnert Park Foundation.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number
of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Board which appears on this agenda, after
receiving recognition from the Chair, please walk to the rostrum and state your name and address for the
record. Any item raised by a member of the public which is not on the agenda and may require Board
action shall be automatically referred to staff for investigation and disposition which may include placing
on a future agenda. If the item is deemed to be an emergency or the need to take action arose after
posting of the agenda within the meaning of Government Code Section 54954.2(b), the Board is entitled
to discuss the matter to determine if it is an emergency item under said Government Code and may take
action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person
to assist you while attending this Board meeting, please contact the City Clerk’s Office at (707) 588-
2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the staff.
Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring
meeting materials to be produced in another format (Braille, audio-tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure
that relate to each item of business referred to on the agenda are available for public inspection at City
Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am
to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all,
of the members of the Board regarding any item on this agenda after the agenda has been distributed will
also be made available for inspection at City Hall during regular business hours.
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices
upon entering the Council Chamber.
Board Members: Jake Mackenzie, Chair Pam Stafford, Vice Chair
Amy O. Ahanotu, Director Joseph T. Callinan, Director
Gina Belforte, Director
1. CALL TO ORDER/ROLL CALL
2. PRESENTATIONS
3. PUBLIC COMMENTS
Persons wishing to address the Board on Foundation business not listed on the Agenda may
do so at this time. Each speaker will be allotted three minutes. Those wishing to address the
Board on any business item listed on the Agenda should submit a “Speaker Card” to the
Secretary before announcement of that agenda item.
4. APPROVAL OF MINUTES
A. Approval of Minutes of Board Special Meeting held on May 2, 2017
5. ACTION ITEMS
A. Review and Consideration of Adoption of City of Rohnert Park Foundation
Operating Budget for FY2017-18
1. Staff Report
2. Public Comments
3. Resolution for Adoption:
a. 2017-4 Approving and Adopting the Operating Budget for the City of Rohnert
Park Foundation for Fiscal Year 2017-18
1. Board motion/discussion/vote
6. REPORTS AND INFORMATIONAL ITEMS
7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
Copies of communications may have been provided to the Board for review prior to this
meeting. Board Members desiring to read or discuss any communication may do so at this
time. Prior to agenda publication, any Board Member may place an item on this portion of
the agenda. Upon the concurrence of two Members, the item may be added to a subsequent
agenda for deliberation and action. In accordance with the Brown Act, at the Board meeting,
Board Members may not add items hereunder, except for brief reports on his or her own
activities or brief announcements regarding an event of community interest.
8. ADJOURNMENT
CERTIFICATION OF POSTING OF AGENDA
I, JoAnne Buergler, Secretary for the City of Rohnert Park Foundation, declare that the foregoing agenda for
the June 13, 2017, Meeting of the City of Rohnert Park Foundation was posted and available for review on June
8, 2017, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928.
Executed this 8th day of June 2017, at Rohnert Park, California.
___________________________________________
JoAnne M. Buergler, Secretary
MINUTES OF THE CITY OF ROHNERT PARK FOUNDATION BOARD MEETING
Tuesday, May 2, 2017
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY OF ROHNERT PARK FOUNDATION BOARD MEETING - CALL TO
ORDER/ROLL CALL
Chairperson Mackenzie called the Special Meeting to order at 11:00 am, the notice for which
being legally noticed on April 28, 2017.
Present: Board Members
Jake Mackenzie, Chair
Pam Stafford, Vice Chair
Amy O. Ahanotu, Director
Gina Belforte, Director
Joseph T. Callinan, Director
Absent: None
2. PRESENTATIONS
None.
3. PUBLIC COMMENTS
None.
4. APPROVAL OF MINUTES
A. Approval of Minutes of Board Special Meeting held on February 25, 2016
Recommended Action(s): Approve the Minutes.
Public Comment: None.
ACTION: Moved/seconded (Belforte/Mackenzie) to approve the Minutes of Board
Special Meeting held on February 25, 2016.
Motion carried by the following unanimous 5-0 vote: AYES: Mackenzie,
Stafford, Ahanotu, Belforte, and Callinan, NOES: None, ABSTAINS:
None, ABSENT: None.
5. ACTION ITEMS
A. Consideration of Authorizing Appropriations for Fiscal Year 2016-2017 to Fund
Performing Arts Center Activities
Senior Analyst L. Tacata presented the item. Recommended Action(s): Authorizing
Appropriations for Fiscal Year 2016-2017 to Fund Performing Arts Center Activities.
Public Comment: None.
City of Rohnert Park Foundation Board Meeting May 2, 2017
Page 2 of 3
ACTION: Moved/seconded (Callinan/Stafford) to approve Resolution 2017-001
Authorizing Appropriations for Fiscal Year 2016-2017 to Fund
Performing Arts Center Activities.
Motion carried by the following unanimous 5-0 vote: AYES: Mackenzie,
Stafford, Ahanotu, Belforte, and Callinan, NOES: None, ABSTAINS:
None, ABSENT: None.
B. Consideration of a Contribution to Support the 2017 Project Grad Event
Senior Analyst L. Tacata presented the item. Recommended Action(s): Authorize
appropriations for Fiscal Year 2016-2017 to make a contribution to support the Project
Grad event.
Public Comment: None.
ACTION: Moved/seconded (Belforte/Stafford) to approve Resolution 2017-002
Authorizing Appropriations for Fiscal Year 2016-2017 to Make a
Contribution to Support the 2017 Project Grad Event.
Motion carried by the following unanimous 5-0 vote: AYES: Mackenzie,
Stafford, Ahanotu, Belforte, and Callinan, NOES: None, ABSTAINS:
None, ABSENT: None.
C. Consideration of a Memorandum of Understanding with City of Rohnert Park
to Accept Community Investment Recurring Contributions from the Graton
Mitigation Fund
Senior Analyst L. Tacata presented the item. Recommended Action(s): Authorize the
Executive Director to Execute a Memorandum of Understanding with City of Rohnert
Park to Accept Community Investment Recurring Contributions from the Graton
Mitigation Fund.
Public Comment: None.
ACTION: Moved/seconded (Callinan/Stafford) to approve Resolution 2017-003
Authorizing the Executive Director to Execute a Memorandum of
Understanding with City of Rohnert Park to Accept Community
Investment Recurring Contributions from the Graton Mitigation Fund.
Motion carried by the following unanimous 5-0 vote: AYES: Mackenzie,
Stafford, Ahanotu, Belforte, and Callinan, NOES: None, ABSTAINS:
None, ABSENT: None.
6. REPORTS AND INFORMATIONAL ITEMS
Executive Director Jenkins informed the Board that the topic of the distribution of the
non-guaranteed Casino funds will be coming to the Board for discussion.
City of Rohnert Park Foundation Board Meeting May 2, 2017
Page 3 of 3
7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
None.
8. ADJOURNMENT
Chairperson Mackenzie adjourned the Special Meeting at 11:40 am.
_____________________________________ __________________________________
JoAnne M. Buergler, Secretary Jake Mackenzie, Chair
City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board
ITEM NO. 5A
1
Meeting Date: June 13, 2017
Department: Administration
Submitted By: Betsy Howze, Treasurer
Prepared By: Leonardo Tacata, Senior Analyst
Agenda Title: Adoption of City of Rohnert Park Foundation Operating Budget for Fiscal
Year 2017/2018
RECOMMENDED ACTIONS:
Consider for approval a resolution adopting the City Rohnert Park Foundation Budget for Fiscal
Year 2017/2018.
BACKGROUND:
In November of 2008, the City of Rohnert Park (“City”) created a non-profit, charitable
corporation called the Focus Rohnert Park Corporation (“Foundation”). The Foundation serves
as a governmental component unit of the City: It is a legally separate organization for which the
elected officials of the City are financially accountable. In February of 2012, the Foundation
officially changed its name to the City of Rohnert Park Foundation.
The Foundation’s accrued fund balance for the current fiscal year ending June 30, 2016, is
$12,357. Furthermore, the Foundation does not currently have any encumbered obligations or
liabilities, and its cash balance is positive.
On May 2, 2017, the Foundation Board authorized a memorandum of understanding to accept
on-going Casino Mitigation Community Investment donations provided by the City’s Agreement
with the Federated Indians of Graton Rancheria consistent with Foundation By-Laws to accept
donation amounts exceeding $50,000 from any single entity. Contributions from the City of
Rohnert Park’s Memorandum of Understanding with the Federated Indians of Graton Rancheria
for casino mitigation and community investment purposes began in the fourth quarter of Fiscal
Year 2016/2017. The Foundation expects to continue receiving these casino
mitigation/community investment quarterly contributions from the City for FY 2017/2018.
Foundation activity in the past few years has been relatively minimal. With the potential inflow
of casino mitigation/community investment donations, however, Foundation contribution activity
is likely to increase in Fiscal Year 2017/2018. In preparation of the new fiscal year, the Board is
requested to adopt an annual budget for Fiscal Year 2017/2018.
Analysis:
Fiscal Year 2017/2018 revenues are expected from two sources:
(1) $10,000 in donations received from Spreckels Performing Arts Center (PAC)
beverage/concession fundraising sales.
CITY OF ROHNERT PARK FOUNDATION
BOARD OF DIRECTORS AGENDA REPORT
ITEM NO. 5A
2
(2) $218,792 from cumulative Graton Mitigation Fund Community Investment quarterly
contributions. City of Rohnert Park passes these contributions to the Foundation via
memorandum of understanding with the City.
The City’s memorandum with the Tribe for Graton Mitigation Fund moneys does not place any
usage restrictions on the charitable contributions made to the Foundation. It is important to note
that the quarterly contribution is only paid if there are sufficient funds remaining in the Graton
Mitigation Fund after guaranteed obligations to the City and County of Sonoma have been met.
Expenses proposed:
(1) $10,000 distribution of concessions sales proceeds to PAC. The $10,000 budget is an
estimate of donations given previous years’ experience and the number of
productions PAC expects in the next fiscal year. Only the amount received in PAC
concessions proceeds shall be distributed to the PAC.
(2) $10,000 expenditures for contractual and professional services. This amount is
budgeted to cover attorney fees, consultation, or other professional services obtained
next fiscal year.
The proposed budget expects the 2017/2018 year-end fund balance to be $221,149. Fund balance
can be carried over to subsequent years or be expended as approved by the Board through
appropriations.
OPTIONS CONSIDERED:
(1) Option 1: Approve the attached budget and resolution authorizing the Fiscal Year 2017-
2018 Budget as proposed.
(2) Option 2: Modify the proposed Fiscal Year 2017/2018 Budget and approve a resolution
authorizing the new fiscal year’s annual budget.
(3) Option 3: Do not authorize an annual budget and either approve an operational budget at
a later time or consider budget appropriations on an as-needed basis. The absence of a
budget is not a recommended option.
Foundation Treasurer Approval Date: 6/1/2017
City Attorney Approval Date: 6/6/2017
Foundation Executive Director Approval Date: 6/6/2017
Attachments (list in packet assembly order):
1. A Resolution of the City of Rohnert Park Foundation Authorizing Operating Budget
for Fiscal Year 2017/2018.
2. Attachment A: Fiscal Year 2017/2018 Proposed Operating Budget
RESOLUTION NO. 2017-004
A RESOLUTION OF THE CITY OF ROHNERT PARK FOUNDATION
APPROVING AND ADOPTING THE OPERATING BUDGET
FOR FISCAL YEAR 2017/2018
WHEREAS, the Treasurer has heretofore prepared and submitted to the City of Rohnert Park
Foundation Board a proposed operating budget for the City of Rohnert Park for the fiscal year
2017/2018; and,
WHEREAS, on June 13, 2017, the City of Rohnert Park Foundation Board has considered the
operating budget submitted by the Treasurer.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the City of Rohnert
Park Foundation that City of Rohnert Park Foundation Proposed Operating Budget for Fiscal
Year 2017/2018, attached hereto as Exhibit A, and incorporated by this reference, is hereby
approved and adopted as the operating budget for the City of Rohnert Park Foundation for fiscal
year 2017/2018.
DULY AND REGULARLY ADOPTED this 13th day of June, 2017.
CITY OF ROHNERT PARK FOUNDATION
____________________________________
Jake Mackenzie, Chair
ATTEST:
_____________________________
JoAnne M. Buergler, Board Secretary
Attachment: Exhibit A
AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Rohnert Park Foundation Fund
FY 16-17 FY 17-18
FY 15-16 Adopted Proposed
Account Number Description Actual Budget Budget $ Change % Change
710 RP Fountation Fund
710-0000-300-3410 Interest Alloc - RP Fnd 41 0 0 0 0.00%
330 Interest & rentals 41 0 0 0 0.00%
710-0000-300-3860 Ticket Sales Fundraiser - RPF 6,300 0 0 0 0.00%
710-6210-300-3890 Concessions-Taxabe Alcohol-RPF 0 0 10,000 10,000 N/A
340 Charges for Services 6,300 0 10,000 10,000 N/A
710-0000-300-3930 Donations - RP Foundation 8,470 0 0 0 0.00%
710-0000-300-3931 Donations Fundraiser - RPF 6,856 0 0 0 0.00%
710-0000-300-3941 Graton Contributions-RPF 0 0 218,792 218,792 N/A
370 Donations and Misc 15,326 0 218,792 218,792 N/A
710-0000-400-5211 Specific Expenses - RP Fnd 20 0 0 0 0.00%
710-0000-400-5215 License, Permits & Fees - RPFd 35 0 0 0 0.00%
710-0000-400-6117 Grant Expense - RP Fnd Trust 1,755 0 0 0 0.00%
710-0000-400-6118 Donations - RP Foundation 0 0 10,000 10,000 N/A
710-0000-400-6820 Fundraiser Exp - RPF 2,500 0 0 0 0.00%
500 Operational Expense 4,310 0 10,000 10,000 N/A
710-0000-400-6110 Legal Svcs - RPF 0 0 10,000 10,000 N/A
510 Contract-Profess Services 0 0 10,000 10,000 N/A
Revenue Total 21,667 0 228,792 228,792 0.00%
Expenditure Total 4,310 0 20,000 20,000 0.00%
Net Increase (Decrease)17,357 0 208,792 208,792 0.00%
Exhibit A
CITY OF ROHNERT PARK FOUNDATION
OPERATING BUDGET FOR FISCAL YEAR 2017/2018
City of Rohnert Park
Foundation
Presenters: Betsy Howze, Treasurer
Leo Tacata, Senior Analyst
Proposed FY 17-18 Budget
Description FY 15-16
Actual
FY 16-17
Adopted
FY 17-18
Proposed $Change % Change
Interest & Rentals 41 ---0.00%
Charges for Services 6,300 -10,000 10,000 N/A
Donations and Misc 15,326 -218,792 218,792 N/A
Operational Expense 4,310 -10,000 10,000 N/A
Contracts & Prof Svcs --10,000 10,000 N/A
Revenue Total 21,667 -228,792 228,792 0.00%
Expenditure Total 4,310 -20,000 20,000 0.00%
Net Increase (Decrease)17,357 -208,792 208,792 0.00%