2017/06/27 City Council Resolution 2017-081RESOLUTION NO. 2017-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENTS WITH
CODE SOURCE AND SHUMS CODA ASSOCIATES
WHEREAS, in accordance with the City's Purchasing Policy, staff has issued request
for Qualifications for building plan check and inspection services, evaluated responses and
determined that Code Source and Shums Coda Associates were most qualified to provide design
services on this project; and
WHEREAS, on July 14, 2015 the City executed a Consultant Services Agreement with
Code Source, the term of which ends on June 30, 2017; and
WHEREAS, on June 9, 2015 the City executed a Consultant Services Agreement with
Shums Coda Associates, the term of which ends on June 30, 2017; and
WHEREAS, both consultants have provided high quality service to the City and bring
unique understanding of ongoing development projects in the City; and
WHEREAS, the costs associated with these consultant contracts is fully recovered by
the building and inspection fees paid by applicants receiving these services.
NOW, THEREFORE, BE IT RESOLVED that the City Manager is authorized to
the execute the First Amendment to the Consultant Services Agreement with Code Source
attached hereto as Exhibit "A" and incorporated herein by reference, subject to minor
modifications by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that the City Manager is authorized to the execute
the First Amendment to the Consultant Services Agreement with Shums Coda Associates
attached hereto as Exhibit "B" and incorporated herein by reference, subject to minor
modifications by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that the Finance Director is authorized to amend
the budget, make appropriations and transfer funds as necessary to fund the authorized
contracts from building and inspection fee revenue paid to the City from project applicants.
DULY AND REGULARLY ADOPTED this 27"' day of June, 2017.
CITY OF ROHNERT PARK
lb
Jake Mackenzie, Mayor
ATTEST:
Caitlin Saldanha, Deputy City Clerk
Attachments: Exhibit A and Exhibit B
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2017-081
EXHIBIT A TO RESOLUTION
FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
CODE SOURCE FOR PROFESSIONAL PLAN CHECK AND BUILDING INSPECTION
SERVICES
This First Amendment to the Agreement between the City of Rohnert Park ("City") and Code
Source ("Consultant") for additional services ("First Amendment") is entered into as of the 1 st
day of July 2017, ("Effective Date"), by and between City and Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled "Agreement with Code
Source for Professional Plan Check and Building Inspection Services " dated July 14, 2015
and authorized by Minute Order approved by the City Council on July 14, 2015, for the
amount of $500,000.
B. The Agreement referenced above terminates on June 30, 2017.
C. City and Consultant now desire to enter into this First Amendment to extend the term of the
agreement and provide for ongoing and additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
I. Scope of Services. In addition to the services provided under the Agreement, Consultant
shall provide additional services as described in the attached Exhibit A.
2. Compensation. Consultant shall perform the services described in this First Amendment for a
total not -to -exceed amount of $500,000.00, in accordance with the Fee Schedule included in
Exhibit B.
3. Agreement in Effect. Except as amended by this First Amendment, the Agreement shall
remain in full force and effect.
4. Counterpart Signatures. This First Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first
written above.
Signatures on Next Page
CITY OF ROHNERT PARK: CONSULTANT:
By: C` By:
Darrin Jenkins, City Manager (Date) Name:
Per Resolution No. 2017- adopted by the Rohnert Park City
Council at its meeting of June 27, 2017.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Title:
By:
Name:
Title:
(Date)
(Date)
EXHIBIT A TO AMENDMENT #1
SCOPE OF WORK
The following is a description of the multi -disciplinary services Code Source will provide to the
City of Rohnert Park:
1. Plan Review Services:
Scope: We are qualified to review all types of occupancies: single family dwellings, multi-
family buildings, commercial and industrial buildings, in any type of construction: wood -frame,
masonry, heavy timber or steel.
Our standard review includes checking code compliance with the currently adopted editions of
all applicable codes: California Building, Residential, Plumbing, Mechanical and Electrical
Codes, along with the California Energy Code, Green Building Code, Historical Code and Fire
Code, as applies.
We examine soils reports, energy reports, Wildland-Urban Interface requirements, water
efficiency measures, access compliance and the applicable ordinances adopted by the
Jurisdiction. We also specialize in the review of photovoltaic electrical system for commercial
and residential installations of any size, and we can also provide Geotechnical Peer review and
other services.
We provide qualified, certified and/or licensed staff as required to review plans for the codes
listed above. Code Source has the equipment, and facilities needed in which to perform the work
in a professional manner, and we maintain general liability insurance to cover the cost of any
unforeseen calamity.
Code Source will coordinate the resolution of identified deficiencies with the applicant and/or
the designer of record; however, the Building Official shall decide all unresolved issues.
Work Product: We prepare a formal comment letter describing all information required for plan
approval. We identify items needing clarification or correction to achieve compliance and
provide a reference to each applicable code section.
We transmit the report to the applicant, the designer, or other contact person as directed by the
building department, with a copy to the Building Department. As is the custom now, Plan
Review Comment Letters are transmitted by email attachment. We can also mail or fax the
comment letter if the applicant requests that form of communication.
Transportation of plans: Upon notification that plans are ready to be submitted to us for
review, Code Source will either pick them up by the end of the next business day or provide a
UPS shipping label for use in shipping the documents to us. The use of a shipping service is our
preferred method as it is also the most energy efficient and sustainable method for the
transportation of packages.
Plans and related documentation are returned to the Building Department upon review
completion, at Code Source's expense, by shipping or delivery.
EXHIBIT A TO AMENDMENT #1
SCOPE OF WORK
Time Frame Residential: Our standard turn -around time for basic residential projects is 10
business days for initial review and 5 business days for recheck, based on the day the complete
review package is received in our office and ends the day we ship the project package back to the
jurisdiction.
Time Frame Commercial/Industrial: Our standard turn -around time for basic
Commercial/Industrial projects is 15 business days for initial review and 10 business days for
recheck, based on the day the complete review package is received in our office and ends the day
we ship the project package back to the jurisdiction.
Deferred submittal items and revisions to the Approved Plans: These submittals will be
completed within the same turnaround times as described above for the type of work being
reviewed and time charged per our hourly rates.
Expedite Reviews: When our schedule allows, and with additional fees per the Fee Schedule,
we can offer an Expedite Review that cuts the initial review time in half. Recheck time remains
the same, but are given priority over other rechecks.
Number of Reviews: Percentage based plan review fees will cover three submittals. If an
applicant has not sufficiently addressed all comments by the third review, extra charges will be
assessed on an hourly basis, after informing the Building Official, or designee.
2. lnsnectioll Services:
Scope: Code Source Inspectors are qualified to inspect all types of occupancies: single family
dwellings, multi -family buildings, commercial and industrial buildings, in any type of
construction: wood -frame, masonry, heavy timber or steel.
Our inspectors are trained for all applicable codes: California Building, Residential,
Plumbing, Mechanical and Electrical Codes, along with the California Energy Code, Green
Building Code, Historical Code and Fire Code, as applies.
They are also trained to be aware of and to adhere to the inspection procedures of the Jurisdiction
and we supply them with all the necessary tools, codes, cell phones and transportation needed.
Time Frame: A minimum of 48 hours advance request is preferred.
3. Certified Access Specialist (CASA)_ services:
Scope: With a CASp on staff, Code Source can provide Plan Review for State and Federal
Accessibility compliance for any project. We can also provide research and consultation to the
Building Official by the hour. CASp inspections are not offered at this time.
M
EXHIBIT B TO AMENDMENT #1
FEE SCHEDULE
FLAT FEES BASED ON PERCENTAGE OF JURISDICTION'S PLAN REVIEW FEE:
Complete Standard Review: 65%
Complete Expedite Review: 65% x 1.5 (2) see notes below
Structural Only Review: 50%
Fee includes 1 st review, two rechecks and the cost of shipping documents to and from the jurisdiction.
HOURLY RATES for On Site services:
Classification Rate leer Hour
Building Official:
$125.00
Senior Building Official:
$145.00
Permit Technician:
$ 75.00
Field Inspector: **
$ 75.00*
Senior Field Inspector: "*
$ 80.00"
Senior Field Inspector II: "
$ 90.00*
Additional $25 per day for vehicle use, if jurisdiction does not provide a vehicle
** Half-day (4 hour) minimum charge
HOURLY RATES for Plan Review:
Checking plans for compliance with the adopted editions of the applicable California Codes
Senior Structural Engineer:
Senior Structural Engineer II:
Senior Plan Check Engineer:
Senior Plan Check Engineer II:.
Plans Examiner:
Senior Plans Examiner:
Senior Plans Examiner II:
Clerical Support:
HOURLY RATES Specialist:
Geotechnical Peer Review
Certified Access Specialist:
Senior Certified Access Specialist:
Professional Consultant (MEP)
$140.00
$160.00
$100.00
$120.00
$ 75.00
$ 85.00
$100.00
$ 50.00
Geotechnical Consultant cost plus 15%
$100.00/hr
$120.00/hr
Engineer Consultant cost plus 15%
Notes:
1. Additional Classifications may be added to the list during the year as new positions are created.
2. Hourly rates are for standard time.
• Expedite review fees are 1.5x the listed rates and reduces the initial review time by half,
rechecks remain the same number of days.
• Emergency review for Commercial, Multi -Family and Master Plans are 2.5x the listed rate and
reduces each review (initial/recheck) to 5 working days.
3. Does not include Consultation in connection with litigation or court appearance
EXHIBIT B TO RESOLUTION
FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
SHUMS CODA ASSOCIATES INC. FOR PROFESSIONAL PLAN CHECK AND
BUILDING INSPECTION SERVICES
This First Amendment to the Agreement between the City of Rohnert Park ("City") and Shums
Coda Associates Inc. ("Consultant") for additional services ("First Amendment") is entered into
as of the 1 st day of July, 2017, ("Effective Date"), by and between City and Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled "Agreement with Shunts
Coda Associates Inc. for Professional Plan Check and Building Inspection Services"
dated June 9, 2015, and authorized by Minute Order approved by the City Council on
June 9, 2015, for the amount of $500,000.
B. The Agreement referenced above terminates on June 30, 2017.
C. City and Consultant now desire to enter into this First Amendment to extend the term of
the agreement and provide for ongoing and additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. In addition to the services provided under the Agreement, Consultant
shall provide additional services as described in the attached Exhibit A.
2. Compensation. Consultant shall perform the services described in this First Amendment for a
total not -to -exceed amount of $250,000.00, in accordance with the Fee Schedule included in
Exhibit B.
3. Agreement in Effect. Except as amended by this First Amendment, the Agreement shall
remain in full force and effect.
4. Counterpart Signatures, This First Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first
written above.
Signatures on Next Page
CITY OF ROHNERT PARK:
By: 1
Darrin Jenkins, City Manager (Date)
CONSULTANT:
WE
Name:
Per Resolution No. 2017-_ adopted by the Rohnert Park City Title:
Council at its meeting of June 27, 2017
ATTEST: By.
Name:
City Clerk
APPROVED AS TO FORM:
City Attorney
2
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