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2016/03/17 Parks and Recreation Commission Minutes (3)PARKS AND RECREATION COMMISSION OF THE CITY OF ROHNERT PARK REGULAR MEETING MINUTES Thursday, March 17, 2016 The Parks and Recreation Commission of the City of Rohnert Park met this date at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, for a regular meeting to commence at 6:00pm. Call to order The meeting was called to order by Chair Borr at 6:02 p.m. Item 1. Roll Call: Present: Absent: Chair Borr, Vice-Chair Griffin, Commissioners Bird, Black, Canterbury None. StaffPresent: Mitch Austin, Community Services Manager Renée Eger, Administrative Assistant Item2. Pledge of Allegiance: The Pledge of Allegiance was led by Chair Borr. Item 3. Acknowledgment of Meeting Agenda Posting: Community Services Manager Austin acknowledged posting of the regular meeting agenda in the required public places per Brown Act requirements. Item 4. Public Comment: None. Item 5. Approval of Minutes: Action: Commissioner Griffin noted correction needed to the incomplete sentence in Item 8a describing the staff report presentation. Commissioners requested removal from minutes of the last sentence in Item 8b. Moved/Second (Griffin/Black) to approve the meeting minutes as amended for Regular Meeting February 18,2016. Motion carried by the following 4-0-1 vote: AYES: Borr, Griffin, Black, Canterbury; NOS: None; ABSTAIN: Bird. Action: Moved/Second (Black/Griffin) to approve as presented the meeting minutes for Special Meeting February 26,2016. Motion carried by the following 4-0-1 vote: AYES: Borr, Griffin, Black, Canterbury; NOS: None; ABSTAIN: Bird. Item 6. Summer Day Camps and Programs Preview î. Staff Report Community Services Manager Austin presented the Commission with an overview of new summer day camps and programs offered in the coming months. b. Review and Discuss Commissioners discussed the new offerings that are going along with the day camps and supported the expansion of programs and camps. Item7. Recreation and Facility Fee Adjustments a. Staff Report Manager Austin presented the Commission with a proposed recommendation to reduce swim fees and adjust day camp fees to allow for greater program options. b. Review and Comment Commissioner Black commented on the importance of keeping swim lessons as affordable as possible. Chair Borr requested clarification on past reduction in swim lesson revenue was the result of a drop in participation that Staff suspects was due to the fee increase that occurred in 2014. Staff confirmed that was the case. Action: Moved/Second (Griffir/Bird) to approve and accept the 2016 Fee Schedule with proposed changes as presented. Motion carried by the following 5-0-0 vote: AYES: Borr, Griffin, Bird, Black, Canterbury; NOS: None; ABSTAIN:None. Item 8. Parks and Facilities Master Plan Proposed Changes a. Staff Report Manager Austin led the Commission in a review of the Parks and Facilities Master Plan proposed changes. b. Review and Comment The Commission discussed the recurrence of the Master Plan review and update. Consensus amongst members was that two (2) years would be suffrcient for the update and would align with the park tour process. Commissioners requested the addition of re-opening of park restrooms to audit summary. Commissioner Black requested inclusion of a cover page listing current members of City Council and Park and Recreation Commission. Chair Borr suggested the tracking spreadsheet provides a useful tool for year to year updates. The Parks and Facilities Master Plan proposed changes will be presented to City Council at the regular meeting of April 12,2016. Chair Borr will be speaking on behalf of the Commission, with all Commission members planning to be in attendance. Action: Moved/Second (Griffin/Canterbury) to approve and accept the Parks and Facilities Master Plan with proposed changes as amended. Motion carried by the following 5-0-0 vote: AYES: Borr, Griffin, Bird, Black, Canterbury; NOS: None; ABSTAIN: None. Item 9. Review of Liaison and Committee Appointments Manager Austin reviewed the subcommittee appointments discussed at the Special Meeting on February 26,2016. Chair Borr suggested leaving the alternate position to the Senior Center open for the time being. Item 10. Facility Improvement Projects Updates a. Benicia Pool Ribbon Cutting April30th Event activities include a BBQ from 11 a.m. to 2 p.m. with free swim. b. Locker Room at Sports Center Portable showers have been removed and the project is on track for early April completion. Item 11. Review 2016 Agenda Plan Community Services Manager Austin led the Commission in review of the 2016 Agenda Plan to include a preview of upcoming agenda items: Park Audit to City Council on April 12,2016 which will become a guiding document for park development after final approval. Specifically, the April agenda will include a budget update, grand opening of B Pool, and Bylaws. Item 12. Matters To/From Commissioners Community Services Supervisor Austin provided the following updates: 3l22l16 City Council meeting will include presentation for discussiorVreview of Cultural Arts Commission and expansion of Summer Camps programs. 4/12/16 City Council meeting will include Parks and Facilities Master Plan update and hopefully, the Cost Recovery study for discussion as well. Commissioner Canterbury asked that when matters are before City Council, bringing new park items into parks be stressed. Commissioner Black thanked former Chair Bird for leadership and congratulated Vice Chair Griffin on CPRS award recognition. Commissioner Bird advised he would be gone in April/May. Commissioner Bird also commented on the condition of benches on the path along Hinebaugh Creek. Commissioner Austin stated he would follow up with Public Works staff. Vice Chair Griffin commented on the new park signage (i.e. Dorotea) and asked whether replacement signage would be similar. Manager Austin stated he would confirm and provide an update. Chair Borr thanked former Chair Bird for his leadership. Item 13. Adjournment- There being no further business, Chair Borr adjourned the regular meeting of the Parks and Recreation Commission at7:35 p.m. , Chair Renée Secretary