2016/03/17 Parks and Recreation Commission Minutes (3)PARKS AND RECREATION COMMISSION
OF THE CITY OF ROHNERT PARK
REGULAR MEETING MINUTES
Thursday, March 17, 2016
The Parks and Recreation Commission of the City of Rohnert Park met this date at Rohnert Park
City Hall, 130 Avram Avenue, Rohnert Park, for a regular meeting to commence at 6:00pm.
Call to order
The meeting was called to order by Chair Borr at 6:02 p.m.
Item 1. Roll Call:
Present:
Absent:
Chair Borr, Vice-Chair Griffin, Commissioners Bird, Black, Canterbury
None.
StaffPresent: Mitch Austin, Community Services Manager
Renée Eger, Administrative Assistant
Item2. Pledge of Allegiance:
The Pledge of Allegiance was led by Chair Borr.
Item 3. Acknowledgment of Meeting Agenda Posting:
Community Services Manager Austin acknowledged posting of the regular meeting agenda in
the required public places per Brown Act requirements.
Item 4. Public Comment:
None.
Item 5. Approval of Minutes:
Action: Commissioner Griffin noted correction needed to the incomplete sentence in Item 8a
describing the staff report presentation. Commissioners requested removal from minutes of the
last sentence in Item 8b.
Moved/Second (Griffin/Black) to approve the meeting minutes as amended for Regular Meeting
February 18,2016. Motion carried by the following 4-0-1 vote: AYES: Borr, Griffin, Black,
Canterbury; NOS: None; ABSTAIN: Bird.
Action: Moved/Second (Black/Griffin) to approve as presented the meeting minutes for Special
Meeting February 26,2016. Motion carried by the following 4-0-1 vote: AYES: Borr, Griffin,
Black, Canterbury; NOS: None; ABSTAIN: Bird.
Item 6. Summer Day Camps and Programs Preview
î. Staff Report
Community Services Manager Austin presented the Commission with an overview of new
summer day camps and programs offered in the coming months.
b. Review and Discuss
Commissioners discussed the new offerings that are going along with the day camps and
supported the expansion of programs and camps.
Item7. Recreation and Facility Fee Adjustments
a. Staff Report
Manager Austin presented the Commission with a proposed recommendation to reduce swim
fees and adjust day camp fees to allow for greater program options.
b. Review and Comment
Commissioner Black commented on the importance of keeping swim lessons as affordable as
possible. Chair Borr requested clarification on past reduction in swim lesson revenue was the
result of a drop in participation that Staff suspects was due to the fee increase that occurred in
2014. Staff confirmed that was the case.
Action: Moved/Second (Griffir/Bird) to approve and accept the 2016 Fee Schedule with
proposed changes as presented. Motion carried by the following 5-0-0 vote: AYES: Borr,
Griffin, Bird, Black, Canterbury; NOS: None; ABSTAIN:None.
Item 8. Parks and Facilities Master Plan Proposed Changes
a. Staff Report
Manager Austin led the Commission in a review of the Parks and Facilities Master Plan
proposed changes.
b. Review and Comment
The Commission discussed the recurrence of the Master Plan review and update. Consensus
amongst members was that two (2) years would be suffrcient for the update and would align
with the park tour process. Commissioners requested the addition of re-opening of park
restrooms to audit summary. Commissioner Black requested inclusion of a cover page listing
current members of City Council and Park and Recreation Commission. Chair Borr
suggested the tracking spreadsheet provides a useful tool for year to year updates. The Parks
and Facilities Master Plan proposed changes will be presented to City Council at the regular
meeting of April 12,2016. Chair Borr will be speaking on behalf of the Commission, with all
Commission members planning to be in attendance.
Action: Moved/Second (Griffin/Canterbury) to approve and accept the Parks and Facilities
Master Plan with proposed changes as amended. Motion carried by the following 5-0-0 vote:
AYES: Borr, Griffin, Bird, Black, Canterbury; NOS: None; ABSTAIN: None.
Item 9. Review of Liaison and Committee Appointments
Manager Austin reviewed the subcommittee appointments discussed at the Special Meeting on
February 26,2016. Chair Borr suggested leaving the alternate position to the Senior Center open
for the time being.
Item 10. Facility Improvement Projects Updates
a. Benicia Pool Ribbon Cutting April30th
Event activities include a BBQ from 11 a.m. to 2 p.m. with free swim.
b. Locker Room at Sports Center
Portable showers have been removed and the project is on track for early April
completion.
Item 11. Review 2016 Agenda Plan
Community Services Manager Austin led the Commission in review of the 2016 Agenda Plan to
include a preview of upcoming agenda items: Park Audit to City Council on April 12,2016
which will become a guiding document for park development after final approval. Specifically,
the April agenda will include a budget update, grand opening of B Pool, and Bylaws.
Item 12. Matters To/From Commissioners
Community Services Supervisor Austin provided the following updates:
3l22l16 City Council meeting will include presentation for discussiorVreview of Cultural Arts
Commission and expansion of Summer Camps programs.
4/12/16 City Council meeting will include Parks and Facilities Master Plan update and hopefully,
the Cost Recovery study for discussion as well.
Commissioner Canterbury asked that when matters are before City Council, bringing new park
items into parks be stressed.
Commissioner Black thanked former Chair Bird for leadership and congratulated Vice Chair
Griffin on CPRS award recognition.
Commissioner Bird advised he would be gone in April/May. Commissioner Bird also
commented on the condition of benches on the path along Hinebaugh Creek. Commissioner
Austin stated he would follow up with Public Works staff.
Vice Chair Griffin commented on the new park signage (i.e. Dorotea) and asked whether
replacement signage would be similar. Manager Austin stated he would confirm and provide an
update.
Chair Borr thanked former Chair Bird for his leadership.
Item 13. Adjournment- There being no further business, Chair Borr adjourned the regular
meeting of the Parks and Recreation Commission at7:35 p.m.
, Chair Renée Secretary