2015/06/18 Parks and Recreation Commission Minutes (3)PARKS AND RECREATION COMMISSION
OF THE CITY OF ROHNERT PARK
SPECIAL MEETING MINUTES
Thursday June 18, 2015
The Parks and Recreation Commission of the City of Rohnert Park met this date at Rohnert Park City
Hall, 130 Avram Avenue, Rohnert Park, for a special meeting to commence at 6:30pm.
Call to order
The meeting was called to order by Vice Chair Griffin at 6:35 p.m.
Item 1. Roll Call:
Present: Vice Chair Griffin, Commissioners Black, Borr, Canterbury
Absent: Chair Bird (excused partial absence, arrived 6:56pm)
Staff Present: John McArthur, Director of Community Services and Public Works
Kimberly Roberts, Part -Time Administrative Assistant
Item 2. Pledge of Allegiance:
The Pledge of Allegiance was led by Vice Chair Griffin
Item 3. Acknowledgment of Meeting Agenda Posting:
Director of Community Services and Public Works McArthur acknowledged posting of the special
meeting agenda in the required public places per Brown Act requirements.
Item 4. Public Comment:
None.
Item 5. Approval of Minutes:
Commissioner Black noted that in the May 21, 2015 minutes, Item 6. Section B. it reads "G, H, and L
Parks are all on reclaimed water". This is incorrect. It should read that "G, H, and L Parks are all on
potable water".
Action: With this change, Moved/second (Black/Borr) to approve the May 21, 2015 special meeting
minutes. Motion carried by the following 3-0-1 vote: AYES: Griffin, Black, Borr NOS: None,
ABSENT: Bird
Item 6. July is Parks and Recreation Month:
Director McArthur informed the Commission that July is Parks and Recreation Month. Director
McArthur shared a copy of the proclamation that will be read by the mayor during the July 14, 2015
City Council meeting.
Item 7. Review of Community Services Approved Budget
Director McArthur led a PowerPoint presentation of the approved budget for the Community Services
Department. These PowerPoint slides were used as a presentation to the City Council during the
budget workshop meeting and were comprised of. accomplishments of the previous fiscal year, goals
for the new fiscal year, one-time and on-going additional needs added to the budget, a list of
expenditures, and sources of revenue. Some goals for the new fiscal year include the locker room
project at the Callinan Sports & Fitness Center, renovation of Benicia Pool which is currently in
progress, research and select new recreation management software, renew the joint use agreement with
the Cotati Rohnert Park Unified School District (CRPUSD), replace the Activity Room floor at the
Senior Center, and conduct a comprehensive maintenance assessment of Honeybee Pool.
Commissioner Borr asked for more information on the renewal of the joint use agreement with the
CRPUSD. Director McArthur explained that the renewed joint use agreement would seek to formalize
some practices that are currently in place. The City also has an interest in the use of gymnasium space
and parking near City parks that they would like to explore in the new agreement.
Commissioner Black asked for more information on reopening the restrooms in City parks. Director
McArthur shared that the City is formulating a plan to reopen the park restrooms and will institute a
pilot program at Benicia Park/Pool, Alicia Park, and Colegio Vista Park. The new restrooms will have
surveillance and an alarm system. The proposed pilot program will be brought before City Council for
consideration soon.
Commissioner Griffin asked about the modifications to the locker room project at the Sports and
Fitness Center. Director McArthur explained the project has been scaled back. A few cosmetic
elements have been changed due to cost and the project no longer includes the renovation of the
restrooms.
Item 8. Parks Audit Tour Scope and Schedule:
a. Staff Report
No report. Manager Austin is absent.
b. Discussion
The Commissioners noted that the current proposed schedule for park audit tours might be too
ambitious in the number of parks proposed to be visited. The Commission and Recording
Secretary Roberts discussed tentative dates for the first of the Park Audit Tours for the week of
June 22nd. Recording Secretary Roberts will connect with Manager Austin and confirm with the
Commission on the date for the Park Audit Tour special meeting.
Item 9. Review 2015 Agenda Plan:
a. Staff Report
No report. Manager Austin is absent.
b. Discuss and Provide Feedback
Commissioner Borr provided some feedback. He noted that Committee Updates was listed on
the Agenda Plan. As previous discussed, the Agenda Plan was for items not regularly on
agendas, and Committee Updates are a regular item on agendas. He also referenced the month
of August and suggested scheduling the topics of Parks and Recreation Commission Bylaws
Final Recommendation and Parks and Recreation Commission Bylaws Preview in difference
months from each other. Commissioner Canterbury noted that Park Tour Discussion occurs in
October and November. Commissioner Borr suggested that discussion happen in October.
Item 10. Committee Reports:
a. Bicycle Advisory Committee (Born; Griffin) No report, hasn't met.
Item 11. Matters to/from Commissioners
a. Facility Improvement Projects, Sports Center, Benicia Pool, Senior Center
No report on facility improvements; already discussed during Item 7. Director McArthur
informed the Commission of irrigation restrictions the City is under due to drout restrictions.
b. Foundation Status Update
Director McArthur shared that city staff is in the process of developing bylaws and donations
policies for the Rohnert Park Foundation.
c. Summer Leader Training
Tabled until next meeting
Commissioners Borr and Black would like to revisit the idea of the joint meeting between City Council
and the Parks and Recreation Commission. Commissioner Black also shared that some creative
teenagers have engineered a bicycle obstacle course at Golis Park near the creek. While their ingenuity
is appreciated, it is impacting the creek habitat. This speaks to a need for similar bicycle obstacle
course elements in City parks.
Chair Bird shared that he attended an event earlier this evening regarding brainstorming a marketing
plan for the City.
Adjournment- There being no further business, Chair Bird adjourned the regular meeting of the Parks
and Recreation Commission at 8:06 p.m. f
MIJ
Michael Bird, Aair Kimberly Roberts, Recording Secretary