2017/09/12 City Council Agenda Packet
City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928
PHONE: (707) 588-2227 FAX: (707) 794-9248 WEB: www.rpcity.org
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPFA)
Successor Agency to the Community Development Commission (CDC)
JOINT REGULAR MEETING AGENDA
Tuesday, September 12, 2017
Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city
meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council
Chamber. City Council/RPFA agendas and minutes may be viewed at the City’s website:
www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed
on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority
of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone
else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the
City of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the
deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits
the time within which the decision may be challenged to the 90th day following the date that the
decision becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint
meeting of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number
of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication
devices upon entering the Council Chamber. Use of these devices causes electrical interference with
the sound recording and TV broadcast systems.
Mission Statement
“We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow.”
City of Rohnert Park Joint Regular Meeting Agenda September 12, 2017
for City Council/RPFA/CDC Successor Agency Page 2 of 5
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING
- CALL TO ORDER/ROLL CALL
(Ahanotu __ Belforte__ Callinan __ Stafford __ Mackenzie __)
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Mayor’s Certificate of Recognition: Honoring Friday Night Senior Center Bingo
Volunteers
4. SSU STUDENT REPORT
By Isabelle Briseno, Legislative Representative, Sonoma State University Associated
Students, Inc. (SSU ASI)
5. DEPARTMENT HEAD BRIEFING
A. Community Services: Update on Second Sunday Family Fun Series
6. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City
business not listed on the Agenda may do so at this time. Each speaker will be allotted
three minutes. Those wishing to address the Council on any report item listed on the
Agenda should submit a “Speaker Card” to the City Clerk before announcement of
that agenda item.
7. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s)
of the City Council and/or the Rohnert Park Financing Authority and Successor
Agency to the Community Development Commission, whichever is applicable, unless
any Council Member or anyone else interested in a consent calendar item has a
question about the item.
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 22, 2017
B. Acceptance of Reports for:
1. Report of Councilmember Belforte’s Appointment of Gay Deady and Vice
Mayor Stafford’s Appointment of Shari Lorenz to the Sister Cities Relations
Committee – Terms Expiring December 31, 2018
2. City Bills/Demands for Payment dated September 12, 2017
3. Successor Agency to the CDC Bills/Demands for Payment dated September 12,
2017
4. City- Cash Report for Month Ending May 2017
C. City Council Resolutions for Adoption:
1. 2017-110 Approving an Agreement with County of Sonoma for
Election Services
2. 2017-111 Approving the City of Rohnert Park Current Pay Rates &
Ranges Revised August 23, 2017
City of Rohnert Park Joint Regular Meeting Agenda September 12, 2017
for City Council/RPFA/CDC Successor Agency Page 3 of 5
3. 2017-112 Authorizing and Approving the Director of Finance to
Increase Appropriations for FY 2017-18 for the Purchase and
Funding of Equipment and Two Vehicles for the Water Fund
4. 2017-113 Authorizing the City Manager to Execute a Master Service
Agreement and Task Order 2017-01 with M-Group and
Related Actions
D. Ordinance for Adoption:
1. No. 909 An Ordinance of the City of Rohnert Park, California, Adding
Chapter 15.34, “Electric Vehicle Charging Stations Review
Process” to Title 15 of the Rohnert Park Municipal Code
E. Authorize the City Manager to Execute the Agreement with the Sonoma
County Water Agency for Copeland Creek Sediment Removal for a not to
exceed amount of $53,233
F. Authorize the Mayor to Vote in Support of Susan Harvey, City of Cotati, to
fill a vacancy on the North Bay Division, League of California Cities
Executive Board, at the Mayors’ and Councilmembers’ Association Board
Meeting October 12, 2017
G. Authorize the City Manager to Execute Amendment 1 to Task Order 2016-02
with Moe Engineering to Provide Engineering and Land Surveying
Development Review for an Additional Amount Not-to-Exceed of $90,000
Council Motion/Roll Call Vote
(Ahanotu __ Belforte__ Callinan __ Stafford __ Mackenzie __)
8. INTRODUCTION OF ORDINANCE – Consideration of Updates to Title 13 of
the Rohnert Park Municipal Code Relating to the City’s Potable Water, Recycled
Water and Sewer Service
A. Staff Report
B. Public Comments
C. Ordinance for Introduction and Reading of Title:
1. No. 910 An Ordinance of the City of Rohnert Park, California,
Repealing Resolution 2005-86 and Chapters 13.04, 13.44,
13.62 and 13.66 of Title 13 of the Rohnert Park Municipal Code
and Adding Chapters 13.02, 13.03, 13.04, 13.05, 13.06 and
13.44 to Title 13 of the Rohnert Park Municipal Code Relating
to the City’s Potable Water, Recycled Water And Sewer
Systems
a. Council motion/discussion/roll call vote
(Ahanotu __ Belforte__ Callinan __ Stafford __ Mackenzie __)
City of Rohnert Park Joint Regular Meeting Agenda September 12, 2017
for City Council/RPFA/CDC Successor Agency Page 4 of 5
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities
of the respective boards, commissions or committees on which they serve. No action
may be taken.
A. Standing Committee Reports
1. Waste & Recycling Committee (8/31)
B. Liaison Reports
1. Health Action Council (9/1)
2. Sonoma Clean Power (9/7)
3. Sonoma County Transportation Authority (SCTA) (9/11)
C. Other Reports
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this
meeting. Council Members desiring to read or discuss any communication may do so
at this time. No action may be taken except to place a particular item on a future
agenda for Council consideration.
11. MATTERS FROM/FOR COUNCIL
Prior to agenda publication, any Councilmember may place an item on this portion of
the agenda. Upon the concurrence of two Councilmembers, the item may be added to a
subsequent agenda for deliberation and action. In accordance with the Brown Act, at
the City Council meeting, Councilmembers may not add items hereunder, except for
brief reports on his or her own activities or brief announcements regarding an event of
community interest.
12. PUBLIC COMMENTS
Persons wishing to address the Council on City business not listed on the Agenda may
do so at this time. Each speaker will be allotted three minutes. Those wishing to
address the Council on any report item listed on the Agenda should submit a “Speaker
Card” to the City Clerk before announcement of that agenda item.
13. ADJOURNMENT
City of Rohnert Park Joint Regular Meeting Agenda September 12, 2017
for City Council/RPFA/CDC Successor Agency Page 5 of 5
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If
you wish to speak on an item under discussion by the Council which appears on this agenda, after
receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the
record. Any item raised by a member of the public which is not on the agenda and may require Council
action shall be automatically referred to staff for investigation and disposition which may include placing
on a future agenda. If the item is deemed to be an emergency or the need to take action arose after
posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to
discuss the matter to determine if it is an emergency item under said Government Code and may take
action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person
to assist you while attending this City Council meeting, please contact the City Clerk’s Office at (707)
588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City.
Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring
meeting materials to be produced in another format (Braille, audio-tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure
that relate to each item of business referred to on the agenda are available for public inspection at City
Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am
to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all,
of the members of the City Council regarding any item on this agenda after the agenda has been
distributed will also be made available for inspection at City Hall during regular business hours.
CERTIFICATION OF POSTING OF AGENDA
I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the
September 12, 2017, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available
for review on September 7, 2017, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California
94928. The agenda is also available on the City web site at www.rpcity.org,
Executed this 7th day of September, 2017, at Rohnert Park, California.
___________________________________________
Caitlin Saldanha, Deputy City Clerk
Honoring
F RIDAY N IGHT B INGO V OLUNTEERS
for Volunteer Efforts with Bingo at the Rohnert Park Senior Center
AA ss MM aa yy oo rr ,, aa nn dd oo nn bb ee hh aa ll ff oo ff tt hh ee CC ii tt yy CC oo uu nn cc ii ll oo ff tt hh ee CC ii tt yy oo ff RR oo hh nn ee rr tt PP aa rr kk ,, II dd oo hh ee rr ee bb yy rr ee cc oo gg nn ii zz ee aa nn dd hh oo nn oo rr
aa ll ll tt hh ee cc oo mm mm ii tt tt ee dd ii nn dd ii vv ii dd uu aa ll ss ,, ff oo rr vv oo ll uu nn tt ee ee rr ii nn gg tt hh ee ii rr tt ii mm ee aa nn dd ee nn ee rr gg yy ii nn kk ee ee pp ii nn gg FF rr ii dd aa yy NN ii gg hh tt BB ii nn gg oo aa tt tt hh ee
RR oo hh nn ee rr tt PP aa rr kk SS ee nn ii oo rr CC ee nn tt ee rr aa cc oo nn tt ii nn uu ee dd ee vv ee nn tt .. RR ee cc ee nn tt ll yy ,, FF rr ii dd aa yy nn ii gg hh tt BB ii nn gg oo ww aa ss aa tt rr ii ss kk oo ff bb ee ii nn gg
dd ii ss cc oo nn tt ii nn uu ee dd .. BB ee cc aa uu ss ee tt hh ii ss ww aa ss ss uu cc hh aa ww ee ll ll --aa tt tt ee nn dd ee dd ee vv ee nn tt ,, tt hh ee ss ee ee nn tt hh uu ss ii aa ss tt ii cc vv oo ll uu nn tt ee ee rr ss ss tt ee pp pp ee dd uu pp aa nn dd
aa ss ss ii ss tt ee dd ww ii tt hh kk ee ee pp ii nn gg ii tt aa ll ii vv ee aa nn dd tt hh ee yy hh aa vv ee dd oo nn ee ss oo ss uu cc cc ee ss ss ff uu ll ll yy aa nn dd ss mm oo oo tt hh ll yy .. CC uu rr rr ee nn tt ll yy ,, aa ll ll oo ff tt hh ee
vv oo ll uu nn tt ee ee rr ss aa rr ee mm ee mm bb ee rr ss oo ff tt hh ee FF rr ii ee nn dd ss oo ff tt hh ee RR oo hh nn ee rr tt PP aa rr kk SS ee nn ii oo rr CC ee nn tt ee rr aa nn dd aa ll ll tt hh ee pp rr oo cc ee ee dd ss gg oo dd ii rr ee cc tt ll yy tt oo
tt hh ee SS ee nn ii oo rr CC ee nn tt ee rr !! WW ee dd ee ee pp ll yy aa pp pp rr ee cc ii aa tt ee tt hh ee ee ff ff oo rr tt ss aa nn dd dd ee dd ii cc aa tt ii oo nn oo ff tt hh ii ss ww oo nn dd ee rr ff uu ll gg rr oo uu pp oo ff ii nn dd ii vv ii dd uu aa ll ss
tt hh aa tt hh aa vv ee kk ee pp tt tt hh ii ss ee vv ee nn tt ,, ww hh ii cc hh ii ss ee nn jj oo yy ee dd bb yy mm aa nn yy ,, aa cc oo nn tt ii nn uu ee dd ss uu cc cc ee ss ss ..
Signed this 12th day of September, 2017
By: _________________________________________
Jake Mackenzie , Mayor
Item No. 3A
September 10, 2017
Recap
Next Event:
Sunday, October 8, 2017
Supplemental Item #1
Agenda Item 7.A.1
9/12/17 City Council Meeting
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, August 22, 2017
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Mackenzie called the joint regular meeting to order at 5:00 p.m., the notice for which
being legally noticed on August 17, 2017.
Present: Jake Mackenzie, Mayor
Pam Stafford, Vice Mayor
Amy O. Ahanotu, Councilmember
Gina Belforte, Councilmember
Joseph T. Callinan, Councilmember
Absent: None.
Staff present: Acting City Manager Schwartz, City Attorney Marchetta-Kenyon,
Development Services Director Pawson, Public Works and Community Services Director
McArthur, Finance Director Howze, Human Resources Director Perrault, Public Safety
Director Masterson, Community Services Manager Bagley and Deputy City Clerk
Saldanha.
2. PLEDGE OF ALLEGIANCE
Led by Mayor Mackenzie.
3. PRESENTATIONS
A. Mayor’s Certificate of Recognition: Honoring Ashley Place for Receiving the Gold
Award in Girls Scouts
Mayor Mackenzie presented a certificate of recognition to Ashley Place, who
shared her journey as a Girl Scout and thanked Councilmembers for their support.
4. DEPARTMENT HEAD BRIEFING
A. Community Services
Second Sunday Family Fun Series on Sept. 10, Oct. 8, Nov. 12 and Dec. 10
Spreckles Performing Arts Center Season Tickets
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 6
Community Services Manager Bagley provided the two announcements.
5. PUBLIC COMMENTS
Acting City Manager informed the Councilmembers that staff will be requesting to pull
Agenda Item 8. Therefore, Mayor Mackenzie offered Agenda Item 8 public speaker to
speak during the general public comment period.
Bill Petrie spoke briefly on the topic of converting tennis courts into pickleball courts and
wished to withhold further comments until he hears both staff’s proposal and
recommendations from the Parks and Recreation Commission.
Isabelle Briseno, Legislative Representative for Sonoma State University Associated
Students, Inc. (SSU ASI), introduced herself to the City Council as the new student liaison
to City Council and announced today was the first day of the fall semester.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 8, 2017
B. Acceptance of Reports for:
1. Annual Co-Sponsorship and Fee Waiver Report for FY 2016-17 PULLED BY
BELFORTE
2. City Bills/Demands for Payment dated August 22, 2017
3. RPFA- Cash Report for Month Ending July 2017
4. Housing Successor Agency- Cash Report for Month Ending July 2017
5. Successor Agency- Cash Report for Month Ending July 2017
C. City Council Resolutions for Adoption:
1. 2017-105 Approving the Position Title, Salary Range and Associated Job
Description for a Development Engineering Manager in the
Development Services Department
2. 2017-106 Authorizing and Approving the Director of Finance to Increase
Appropriations for the Fiscal Year 2017-18 for the Purchase of
Property at 6250 State Farm
3. 2017-107 Approving the Spreckels Performing Arts Center Re-Roof and HVAC
Replacement Project No. 2015-08, 2015-05 and 2017-04, and Finding
the Project Exempt From CEQA, and Awarding the Contract to
Stronger Building Services, and Related Actions
4. 2017-109 Amending the Catastrophic Leave Program for Eligible, Active
Employees
D. Approval of Revised Policy for City Co-Sponsorships and Fee Waivers and Rescind
Resolution 2011-66 PULLED BY BELFORTE
E. Authorize the Mayor to Execute and Deliver the City’s Response to the Grand Jury
Report on Groundwater Sustainability
F. Authorize the City Manager to Execute Amendment 2 to Task Order 2016-10 with
GHD, Inc. to Provide Construction Management for the Snyder Lane Rehabilitation
(Project No. 2016-06) for an amount not to exceed $77,988
G. Authorize the City Manager to Execute a Joint Powers Agreement for Housing and
Community Development with the County of Sonoma and the Cities of Cloverdale,
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 6
Cotati, Healdsburg, Rohnert Park, Sebastopol, Sonoma and the Town of Windsor for
the 2018-2020 Urban County Qualification Period
ACTION: Moved/seconded (Stafford/Ahanotu) to approve the Consent Calendar.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
6.B.1 Annual Co-Sponsorship and Fee Waiver Report for FY 2016-17
Councilmember Belforte asked for clarification regarding the agenda items 6.B.1 and 6.D.
Acting City Manager Schwartz explained the differences between the two agenda items.
ACTION: Moved/seconded (Belforte/Stafford) to receive the informational report.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
6.D. Approval of Revised Policy for City Co-Sponsorships and Fee Waivers and Rescind
Resolution 2011-66
ACTION: Moved/seconded (Belforte/Stafford) to approve the revised City Co-
Sponsorships and Fee Waivers policy and rescind Resolution 2011-66.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
7. CLOSED SESSION
A. Mayor Mackenzie made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 5:26 p.m. in Conference
Room 2A to Consider:
1. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6250 State Farm Drive, Rohnert Park, CA (APN: 143-051-021)
City Negotiator: Don Schwartz, Assistant City Manager
Negotiating Parties: Rhonda Deringer, Keegan & Coppin Company, Inc.
Under Negotiation: Price and Terms of Payment
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:00 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Mackenzie reported: no reportable action.
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 6
8. Discussion and Direction on Recreational Courts Rehabilitation and Resurface Plan
Item was not heard because Acting City Manager Schwartz requested to pull Agenda Item
8 in order to obtain recommendations from the Parks and Recreation Commission.
ACTION: By Consensus (none opposed), City Council pulled Agenda Item 8. Council
directed staff to agendize this item at a future City Council meeting after the
Parks and Recreation Commission has provided their recommendations on
the matter. Council also directed staff to inform public speaker, Bill Petrie,
about upcoming meeting dates for both Parks and Recreation Commission
and City Council.
9. TEFRA PUBLIC HEARING (NO EARLIER THAN 6PM) – (Noticed on 8/4/2017)
Hold a Public Hearing under the Tax Equity and Fiscal Responsibility Act (TEFRA)
and Consideration of Approving the Issuance of Charter School Revenue Bonds by
the California Public Finance Authority for the Benefit of Credo High School, not to
exceed $3,000,000 in Bond Proceeds
Finance Director Howze presented the item. Thom Cooper, attorney for Credo High School,
answered Councilmember Ahanotu’s questions regarding the City’s responsibility and stated
that the City has no financial obligations on this matter. Recommended Action(s): Approve
a resolution authorizing the City to join the California Public Finance Authority Joint
Exercise of Power Agreement (JPA) and approving the JPA’s issuance of charter school
revenue bonds not to exceed an aggregate principal amount of $3,000,000 for facility and
other improvements.
Hearing Opened 6:13 p.m.
Public Comments: None.
Hearing Closed 6:13 p.m.
ACTION: Moved/seconded (Callinan/Stafford) to adopt Resolution 2017-108
Approving the Issuance by the California Public Finance Authority of
Charter School Revenue Bonds in an Aggregate Principal Amount not
exceeding $3,000,000 for the Purpose of Financing Improvements and the
Acquisition of Furniture, Fixtures and Equipment for the Use of Credo High
School and Certain Other Matters Relating Thereto.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
10. PUBLIC HEARING (NO EARLIER THAN 6PM – (Noticed on 8/11/2017)
INTRODUCTION OF ORDINANCE – Consideration of Adding Chapter 15.34,
“Electric Vehicle Charging Stations Review Process” to Title 15 of the Rohnert Park
Municipal Code to Comply with California Government Code Section 65850.7
Development Services Director Pawson presented the item. Recommended Action(s):
Conduct a public hearing and introduce an Ordinance adding Chapter 15.34 “Electric
Vehicle Charging Station Review Process” to Title 15 of the Rohnert Park Municipal Code.
Hearing Opened 6:16 p.m.
Public Comments: None.
Hearing Closed 6:16 p.m.
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 6
ACTION: Moved/seconded (Callinan/Stafford) to waive full reading and introduce
Ordinance 909 An Ordinance of the City of Rohnert Park, California,
Adding Chapter 15.34, “Electric Vehicle Charging Stations Review
Process” to Title 15 of the Rohnert Park Municipal Code. Title read by
Mayor Mackenzie.
Motion carried by the following unanimous 5-0 Roll Call vote: AYES:
Ahanotu, Belforte, Callinan, Stafford, and Mackenzie, NOS: None,
ABSTAINS: None, ABSENT: None.
11. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
None.
B. Liaison Reports
1. Santa Rosa Plain Groundwater Sustainability Agency (8/10)
Vice Mayor Stafford reported that seven new members were appointed to the
advisory committee and candidates were selected for positions such as a Plan
Manager and attorney.
2. Mayors’ & Councilmembers’ Association of Sonoma County (8/10)
Mayor Mackenzie reported that nearly 70 attendees were present at Sonoma State
University’s Overlook Restaurant, including SSU’s Chief of Staff, Bill Kidder and
Communications Director, Gary Delsohn. Presentations were also provided on the
following topics: immigration defense fund, vital lands initiative and non-profit
housing. Mayor Mackenzie received a letter submitted by presenter, Bruce
Goldstein, Sonoma County Counsel, and routed the paperwork to Acting City
Manager Schwartz.
3. Sonoma County Transportation Authority (SCTA) (8/14)
No report.
4. Chamber of Commerce (Board of Directors) (8/15)
Vice Mayor Stafford reported that a candidate was chosen for the Spirit of Sonoma
and the event will take place on December 8, 2017.
5. Library Advisory Committee (8/15)
No report.
C. Other Reports
Mayor Mackenzie reported that he presented a certificate of recognition to Grant Davis,
Sonoma County Water Agency General Manager, for his service and congratulated him
on his appointment as Director of the Department of Water Resources.
Mayor Mackenzie reported that passenger revenue service for Sonoma Marin Area
Railroad Transit (SMART) will commence on August 25, 2017.
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 6 of 6
Vice Mayor Stafford reported that Sonoma County Waste Management Agency may
propose a polystyrene waste reduction ordinance which would ban Styrofoam in
multiple cities.
Mayor Mackenzie reported that he attended the Legislative Committee for the Mayors’
& Councilmembers’ Association on behalf of Councilmember Belforte and the
economic state of California was the main focus of discussion.
Vice Mayor Stafford reported that Mayor Mackenzie and City Manager Jenkins
represented the City at the Cotati Rohnert Park Unified School Board of Trustees
meeting held on August 15, 2017.
12. COMMUNICATIONS
Councilmember Belforte asked about the timeline regarding a future agenda item regarding
the joint use agreement between the City and school district.
Director of Public Works and Community Services McArthur stated that the next meeting
between the City and school district will occur in late August and the agenda item may be
tentatively scheduled for a November 2017 City Council meeting.
Councilmember Callinan announced that Bear Republic is now open for business.
13. MATTERS FROM/FOR COUNCIL
None.
14. PUBLIC COMMENTS
None.
15. ADJOURNMENT
Mayor Mackenzie adjourned the joint regular meeting at 6:32 p.m.
_____________________________________ __________________________________
Caitlin Saldanha, Deputy City Clerk Jake Mackenzie, Mayor
City of Rohnert Park City of Rohnert Park
Item No. 7A1
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, August 22, 2017
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Mackenzie called the joint regular meeting to order at 5:00 p.m., the notice for which
being legally noticed on August 17, 2017.
Present: Jake Mackenzie, Mayor
Pam Stafford, Vice Mayor
Amy O. Ahanotu, Councilmember
Gina Belforte, Councilmember
Joseph T. Callinan, Councilmember
Absent: None.
Staff present: Acting City Manager Schwartz, City Attorney Marchetta-Kenyon,
Development Services Director Pawson, Public Works and Community Services Director
McArthur, Finance Director Howze, Human Resources Director Perrault, Public Safety
Director Masterson, Community Services Manager Bagley and Deputy City Clerk
Saldanha.
2. PLEDGE OF ALLEGIANCE
Led by Mayor Mackenzie.
3. PRESENTATIONS
A. Mayor’s Certificate of Recognition: Honoring Ashley Place for Receiving the Gold
Award in Girls Scouts
Mayor Mackenzie presented a certificate of recognition to Ashley Place, who
shared her journey as a Girl Scout and thanked Councilmembers for their support.
4. DEPARTMENT HEAD BRIEFING
A. Community Services
Second Sunday Family Fun Series on Sept. 10, Oct. 8, Nov. 12 and Dec. 10
Spreckles Performing Arts Center Season Tickets
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 6
Community Services Manager Bagley provided the two announcements.
5. PUBLIC COMMENTS
Acting City Manager informed the Councilmembers that staff will be requesting to pull
Agenda Item 8. Therefore, Mayor Mackenzie offered Agenda Item 8 public speaker to
speak during the general public comment period.
Bill Petrie spoke briefly on the topic of converting tennis courts into pickleball courts and
wished to withhold further comments until he hears both staff’s proposal and
recommendations from the Parks and Recreation Commission.
Isabelle Briseno, Legislative Representative for Sonoma State University Associated
Students, Inc. (SSU ASI), introduced herself to the City Council as the new student liaison
to City Council and announced today was the first day of the fall semester.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 8, 2017
B. Acceptance of Reports for:
1. Annual Co-Sponsorship and Fee Waiver Report for FY 2016-17 PULLED BY
BELFORTE
2. City Bills/Demands for Payment dated August 22, 2017
3. RPFA- Cash Report for Month Ending July 2017
4. Housing Successor Agency- Cash Report for Month Ending July 2017
5. Successor Agency- Cash Report for Month Ending July 2017
C. City Council Resolutions for Adoption:
1. 2017-105 Approving the Position Title, Salary Range and Associated Job
Description for a Development Engineering Manager in the
Development Services Department
2. 2017-106 Authorizing and Approving the Director of Finance to Increase
Appropriations for the Fiscal Year 2017-18 for the Purchase of
Property at 6250 State Farm
3. 2017-107 Approving the Spreckels Performing Arts Center Re-Roof and HVAC
Replacement Project No. 2015-08, 2015-05 and 2017-04, and Finding
the Project Exempt From CEQA, and Awarding the Contract to
Stronger Building Services, and Related Actions
4. 2017-109 Amending the Catastrophic Leave Program for Eligible, Active
Employees
D. Approval of Revised Policy for City Co-Sponsorships and Fee Waivers and Rescind
Resolution 2011-66 PULLED BY BELFORTE
E. Authorize the Mayor to Execute and Deliver the City’s Response to the Grand Jury
Report on Groundwater Sustainability
F. Authorize the City Manager to Execute Amendment 2 to Task Order 2016-10 with
GHD, Inc. to Provide Construction Management for the Snyder Lane Rehabilitation
(Project No. 2016-06) for an amount not to exceed $77,988
G. Authorize the City Manager to Execute a Joint Powers Agreement for Housing and
Community Development with the County of Sonoma and the Cities of Cloverdale,
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 6
Cotati, Healdsburg, Rohnert Park, Sebastopol, Sonoma and the Town of Windsor for
the 2018-2020 Urban County Qualification Period
ACTION: Moved/seconded (Stafford/Ahanotu) to approve the Consent Calendar.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
6.B.1 Annual Co-Sponsorship and Fee Waiver Report for FY 2016-17
Councilmember Belforte asked for clarification regarding the agenda items 6.B.1 and 6.D.
Acting City Manager Schwartz explained the differences between the two agenda items.
ACTION: Moved/seconded (Belforte/Stafford) to receive the informational report.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
6.D. Approval of Revised Policy for City Co-Sponsorships and Fee Waivers and Rescind
Resolution 2011-66
ACTION: Moved/seconded (Belforte/Stafford) to approve the revised City Co-
Sponsorships and Fee Waivers policy and rescind Resolution 2011-66.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
7. CLOSED SESSION
A. Mayor Mackenzie made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 5:26 p.m. in Conference
Room 2A to Consider:
1. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6250 State Farm Drive, Rohnert Park, CA (APN: 143-051-021)
City Negotiator: Don Schwartz, Assistant City Manager
Negotiating Parties: Rhonda Deringer, Keegan & Coppin Company, Inc.
Under Negotiation: Price and Terms of Payment
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:00 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Mackenzie reported: no reportable action.
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 6
8. Discussion and Direction on Recreational Courts Rehabilitation and Resurface Plan
Item was not heard because Acting City Manager Schwartz requested to pull Agenda Item
8 in order to obtain recommendations from the Parks and Recreation Commission.
ACTION: By Consensus (none opposed), City Council pulled Agenda Item 8. Council
directed staff to agendize this item at a future City Council meeting after the
Parks and Recreation Commission has provided their recommendations on
the matter. Council also directed staff to inform public speaker, Bill Petrie,
about upcoming meeting dates for both Parks and Recreation Commission
and City Council.
9. TEFRA PUBLIC HEARING (NO EARLIER THAN 6PM) – (Noticed on 8/4/2017)
Hold a Public Hearing under the Tax Equity and Fiscal Responsibility Act (TEFRA)
and Consideration of Approving the Issuance of Charter School Revenue Bonds by
the California Public Finance Authority for the Benefit of Credo High School, not to
exceed $3,000,000 in Bond Proceeds
Finance Director Howze presented the item. Thom Cooper, attorney for Credo High School,
answered Councilmember Ahanotu’s questions regarding the City’s responsibility and stated
that the City has no financial obligations on this matter. Recommended Action(s): Approve
a resolution authorizing the City to join the California Public Finance Authority Joint
Exercise of Power Agreement (JPA) and approving the JPA’s issuance of charter school
revenue bonds not to exceed an aggregate principal amount of $3,000,000 for facility and
other improvements.
Hearing Opened 6:13 p.m.
Public Comments: None.
Hearing Closed 6:13 p.m.
ACTION: Moved/seconded (Callinan/Stafford) to adopt Resolution 2017-108
Approving the Issuance by the California Public Finance Authority of
Charter School Revenue Bonds in an Aggregate Principal Amount not
exceeding $3,000,000 for the Purpose of Financing Improvements and the
Acquisition of Furniture, Fixtures and Equipment for the Use of Credo High
School and Certain Other Matters Relating Thereto.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
10. PUBLIC HEARING (NO EARLIER THAN 6PM – (Noticed on 8/11/2017)
INTRODUCTION OF ORDINANCE – Consideration of Adding Chapter 15.34,
“Electric Vehicle Charging Stations Review Process” to Title 15 of the Rohnert Park
Municipal Code to Comply with California Government Code Section 65850.7
Development Services Director Pawson presented the item. Recommended Action(s):
Conduct a public hearing and introduce an Ordinance adding Chapter 15.34 “Electric
Vehicle Charging Station Review Process” to Title 15 of the Rohnert Park Municipal Code.
Hearing Opened 6:16 p.m.
Public Comments: None.
Hearing Closed 6:16 p.m.
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 6
ACTION: Moved/seconded (Callinan/Stafford) to waive full reading and introduce
Ordinance 909 An Ordinance of the City of Rohnert Park, California,
Adding Chapter 15.34, “Electric Vehicle Charging Stations Review
Process” to Title 15 of the Rohnert Park Municipal Code. Title read by
Mayor Mackenzie.
Motion carried by the following unanimous 5-0 Roll Call vote: AYES:
Ahanotu, Belforte, Callinan, Stafford, and Mackenzie, NOS: None,
ABSTAINS: None, ABSENT: None.
11. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
None.
B. Liaison Reports
1. Santa Rosa Plain Groundwater Sustainability Agency (8/10)
Vice Mayor Stafford reported that seven new members were appointed to the
advisory committee and candidates were selected for positions such as a Plan
Manager and attorney.
2. Mayors’ & Councilmembers’ Association of Sonoma County (8/10)
Mayor Mackenzie reported that nearly 70 attendees were present at Sonoma State
University’s Overlook Restaurant, including SSU’s Chief of Staff, Bill Kidder and
Communications Director, Gary Delsohn. Presentations were also provided on the
following topics: immigration defense fund, vital lands initiative and non-profit
housing. Mayor Mackenzie received a letter submitted by presenter, Bruce
Goldstein, Sonoma County Counsel, and routed the paperwork to Acting City
Manager Schwartz.
3. Sonoma County Transportation Authority (SCTA) (8/14)
No report.
4. Chamber of Commerce (Board of Directors) (8/15)
Vice Mayor Stafford reported that a candidate was chosen for the Spirit of Sonoma
and the event will take place on December 8, 2017.
5. Library Advisory Committee (8/15)
No report.
C. Other Reports
Mayor Mackenzie reported that he presented a certificate of recognition to Grant Davis,
Sonoma County Water Agency General Manager, for his service and congratulated him
on his appointment as Director of the Department of Water Resources.
Mayor Mackenzie reported that passenger revenue service for Sonoma Marin Area
Railroad Transit (SMART) will commence on August 25, 2017.
City of Rohnert Park Joint Regular Meeting Minutes August 22, 2017
for City Council/Rohnert Park Financing Authority/Successor Agency Page 6 of 6
Vice Mayor Stafford reported that Sonoma County Waste Management Agency may
propose a polystyrene waste reduction ordinance which would ban Styrofoam in
multiple cities.
Mayor Mackenzie reported that he attended the Legislative Committee for the Mayors’
& Councilmembers’ Association on behalf of Councilmember Belforte and the
economic state of California was the main focus of discussion.
Vice Mayor Stafford reported that City Manager Jenkins and Assistant City Manager
Schwartz represented the City at the Cotati Rohnert Park Unified School Board of
Trustees meeting held on August 15, 2017.
12. COMMUNICATIONS
Councilmember Belforte asked about the timeline regarding a future agenda item regarding
the joint use agreement between the City and school district.
Director of Public Works and Community Services McArthur stated that the next meeting
between the City and school district will occur in late August and the agenda item may be
tentatively scheduled for a November 2017 City Council meeting.
Councilmember Callinan announced that Bear Republic is now open for business.
13. MATTERS FROM/FOR COUNCIL
None.
14. PUBLIC COMMENTS
None.
15. ADJOURNMENT
Mayor Mackenzie adjourned the joint regular meeting at 6:32 p.m.
_____________________________________ __________________________________
Caitlin Saldanha, Deputy City Clerk Jake Mackenzie, Mayor
City of Rohnert Park City of Rohnert Park
Item No. 7B1 Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 12, 2017
Department: Administration
Submitted By: JoAnne Buergler, City Clerk
Prepared By: JoAnne Buergler, City Clerk
Agenda Title: Acceptance of Reports – Councilmember Belforte’s Appointment of Gay
Deady and Vice Mayor Stafford’s Appointment of Shari Lorenz to the
Sister Cities Relations Committee - Terms Expiring December 31, 2018
RECOMMENDED ACTION: Accept report of Councilmember Belforte’s Appointment of
Gay Deady and Vice Mayor Stafford’s appointment of Shari Lorenz to the Sister Cities Relations
Committee for terms expiring December 31, 2018.
BACKGROUND:
In order to attract potential applicants for Sister Cities Relations Committee, the City Clerk’s
office distributed information regarding vacancies on social media, in press releases, and at
community events. In compliance with Resolution 1984-66, the Board of Education of the Cotati
– Rohnert Park Unified School District was invited to nominate persons for membership on the
Sister Cities Relations Committee. In compliance with the Maddy Act (Gov’t Code § 54970, et
seq.) a 2017 Local Appointments List containing required advisory body appointive information
was posted and distributed in January 2017 and Special Vacancies Notices were posted for all
City commissions, committees, and boards.
ANALYSIS:
Per the City Council Protocols (Protocols) for City Commissions, Committees, and Boards with
five (5) members, each Councilmember shall be entitled to appoint one member.
Councilmember Belforte has appointed Gay Deady.
Vice Mayor Stafford has appointed Shari Lorenz.
Item No. 7B1
STRATEGIC PLAN ALIGNMENT:
Making appointments to City Committees, Commissions, and Boards supports the City’s values
of communication and collaboration and Goal D – Continue to Develop a Vibrant Community.
FISCAL IMPACT/FUNDING SOURCE:
None.
Department Head Approval Date: NA
City Manager Approval Date: 8/31/17
Finance Director Approval Date: NA
City Attorney Approval Date: NA
Attachments (list in packet assembly order):
1. Completed Fact Sheet Forms
2. City Council Protocols Section XI, City Commissions, Committees, and Boards
SISTER CITIES RELATIONS
COMMITTEE
(Five Two-year Terms -
Staggered)
Necessary qualifications: Current Rohnert Park residents are
eligible. Preference is given to citizens indicating an interest in
an opportunity for citizens of all ages to discover that people of
all ages are basically alike and have common interests
whatever their language, culture, or color of their skin and that
the desire for peace is universal and the interest in learning
from one another is widespread.
Meets on the 2nd Thursday @ 7:00 p.m. – Rohnert Park Community Center
PURPOSE: Enhance global understanding, communication & cultural exchange between citizens of
various countries. (Established 4/9/84 by Resolution No. 84-66, Amended 5/14/84 by Resolution No.
84-91, 2/25/85 by Resolution No. 85-30, by MO 3/22/88, and 2/9/16 by Resolution No. 2016-13;
subject to Policy Resolutions 99-111; 2000-117; 2000-232; 2005-43; 2015-047)
APPOINTEE FIRST APPOINTED TERM APPOINTED BY
Shari Lorenz 9/2017 expires 12/2018 Pam Stafford
Gay Deady 9/2017 expires 12/2018 Gina Belforte
Olga Senyk 1/2007 expires 12/2018 Jake Mackenzie
Tadao Kunishi 10/2002 expires 12/2017 At Large
Sachiko Knappman 11/2013 expires 12/2017 At Large
Item No. 7B2
Item No. 7B3
Item No. 7B4
Item No. 7C1
1
Meeting Date: 9/12/2017
Department: Administration
Submitted By: JoAnne Buergler, City Clerk
Prepared By: JoAnne Buergler, City Clerk
Agenda Title: Adoption of Resolution Authorizing and Approving an Agreement for
Election Services with the County of Sonoma
RECOMMENDED ACTION:
Staff recommends that the City Council by resolution approve the attached Agreement for
Election Services with the County of Sonoma for a five-year term, January 1, 2018 to December
31, 2022.
BACKGROUND:
Traditionally, Rohnert Park, along with all cities in Sonoma County, contracts with the County
of Sonoma to provide election services. The current contract was approved by the City Council
on September 11, 2012 and expires December 31, 2017.
ANALYSIS:
Government Code §51301 et seq. provides that a city legislative body may contract with a
county for the performance of city functions by its appropriate officers and employees. The City
of Rohnert Park contracts with the County of Sonoma for the provision of municipal election
services including:
• Conducting, managing, and supervising all municipal elections held within the City
during the term of the agreement pursuant to all applicable state and federal laws
governing the conduct of municipal elections.
• Procuring and furnishing all supplies and equipment to be used in said elections including
those supplies required to meet the federal Help America Vote Act (HAVA).
• Performing all related services and functions necessary to the accomplishment of the
agreement including any additional language requirements that may be imposed as a
result of the federal Voting Rights Act during the term of the Agreement.
This contract is ministerial in nature.
STRATEGIC PLAN ALIGNMENT:
Contracting with the County of Sonoma to provide election services supports the City’s values of
Fiscal Responsibility and Collaboration and Goal C – Ensure the effective delivery of public
services.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Item No. 7C1
2
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends approving the attached Agreement for Election
Services with the County of Sonoma for a five-year term because it is more cost effective
to consolidate elections and contract with the County to provide election services given
their staffing levels and expertise
2. Alternative: The City can conduct a stand-alone election. This is not recommend because
of costs and staffing levels.
FISCAL IMPACT/FUNDING SOURCE:
The City’s share of cost for a consolidated election is approximately $20,000 to $30,000 based
on previous elections. Costs could go up or down based on the number of voters registered and
candidates running. Estimated amounts will be budgeted each fiscal year.
Department Head Approval Date: NA
Finance Director Approval Date: 8/28/17
City Attorney Approval Date: 8/29/17
City Manager Approval Date: 8/31/17
Attachments (list in packet assembly order):
1. Resolution
2. Contract-exhibit to the resolution
RESOLUTION NO. 2017-110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING AN AGREEMENT WITH COUNTY OF SONOMA
FOR ELECTION SERVICES
WHEREAS; Government Code §51301 provides that a city legislative body many
contract with a county for the performance by its appropriate officers and employees, of city
functions;
WHEREAS, the City of Rohnert Park (“City”) contracts with the County of Sonoma
(“County”) for the provision of municipal election services; and
WHEREAS, the current contract for election services was approved by the City Council
September 11, 2012, and expires December 31, 2017; and
WHEREAS, the City wishes to contract with the County for election services for a five-
year term to expire December 31, 2022.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve an agreement by and between the County of
Sonoma, a political subdivision of the State of California, and the City of Rohnert Park, a
municipal corporation, for services related to conducting municipal elections.
BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to
take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the agreement attached hereto
as Exhibit “A,” subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 12th day of September 2017.
CITY OF ROHNERT PARK
____________________________________
Jake Mackenzie, Mayor
ATTEST:
_____________________________
JoAnne M. Buergler, City Clerk
Attachment: Exhibit A
AHANOTU:_________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
1
AGREEMENT FOR ELECTION SERVICES
This agreement (“Agreement”) is made and entered into on January 1, 2018 (“Effective
Date”), by and between the County of Sonoma, a political subdivision of the State of California
(hereinafter “County”), and the City of Rohnert Park, a municipal corporation (hereinafter
“City”). The parties mutually agree as follows:
1. This Agreement is made and entered into pursuant to Government Code Section 51300 et
seq. and is subject to all the provisions thereof.
2. At the City’s request, the County shall render the following services to the City:
a. Conduct, manage, and supervise all municipal elections held within the City during this
period pursuant to all applicable state and federal laws governing the conduct of
municipal elections;
b. Procure and furnish all supplies and equipment to be used in said elections, including
those supplies required to meet the federal Help America Vote Act (HAVA);
c. Perform all related services and functions necessary to the accomplishment of this
Agreement including any additional language requirements that may be imposed as a
result of the federal Voting Rights Act during the term of this Agreement.
3. This Agreement shall be in effect once signed by both parties, beginning January 1, 2018 and
shall continue in force and effect until notice of termination is given or December 31, 2022,
whichever occurs first.
4. For the purposes of conducting said elections, the Sonoma County Clerk-Recorder-Assessor
(“County Elections Official”) shall exercise such powers and duties conferred by law upon
the clerk of the City with respect to elections, as agreed to by both parties. Such duties shall
include, but not be limited to, those powers and duties set forth in Division 3, commencing
with Section 3000; Division 10, Part 2, commencing with Section 10100, excluding the
issuance and filing of nomination documents unless specifically agreed upon in writing by
the County Elections Official and the City Clerk not less than 180 days prior to the date of
the municipal election; Division 13, commencing with Section 13000; and Division 15,
commencing with Section 15000, of the California Elections Code.
5. The County shall not be obligated to conduct any election, the procedures for the
administration of which are not specified in state law; nor any election which employs any
method of tabulation of votes other than a “one vote equals one vote” manner, including, but
not limited to, those methods referred to as choice voting, cumulative voting, distributive
voting, instant run-off voting, ranked choice voting, limited voting, or preferential voting.
Adoption by the City of an alternative method of voting terminates this contract, unless both
parties agree in writing to amend the Agreement to provide for administration of the
alternative voting method.
6. Upon the completion of the official canvass of the votes cast, and upon proper demand by the
County, the City shall forthwith reimburse the County for any and all expenses incurred by
the County in connection with said election as follows:
2
a. EQUIPMENT AND SUPPLIES:
i. The County shall procure all equipment and supplies in the name of, and on behalf of,
the City.
ii. The amount, source and nature of said equipment and supplies will be determined in
accordance with applicable laws. The County will have complete discretion in
making determinations in procurement of equipment and supplies.
iii. Expenses incurred by the County in the accomplishment of this Section 6 of the
Agreement shall, at the option of the County, either be paid directly by the City upon
confirmation by the County, or shall be paid to the County upon proper demand.
b. POSTAGE: Postage shall, upon request of the County, either be prepaid by the City by
warrant in the requested amount payable to the U.S. Postal Service or be paid to the
County upon proper demand.
c. POLLING PLACES AND ELECTION OFFICIALS: The City shall, upon proper
demand, pay its pro-rata share of polling place expenses and compensation of election
officials attributable to the conduct of such election, including the cost of insurance if
necessary.
d. COUNTY STAFF SERVICES AND SUPPLIES: The City shall pay its pro-rata share of
expenses incurred by the County for staff services and use of County supplies.
“Expenses” as used in this subsection shall include the cost or the reasonable value of the
following:
i. Time and effort expended by County officers and employees;
ii. Equipment and supplies furnished by the County;
iii. Any other necessary expenditures made by the County in the accomplishment of this
Agreement.
e. CORRECTIONS: The City agrees to bear the cost of correcting errors, including
reprinting and mailing of information, if determined to be necessary, once the City Clerk
has approved the final typeset version of ballot materials.
7. The City shall provide suitable locations for polling places and/or the consolidation of returns
and perform any other necessary functions, including the issuance of Vote by Mail ballots or
establishment of Vote by Mail drop-off or early voting locations, if requested by the County.
8. County employees assigned to duties in the performance of this Agreement shall remain at all
times under supervision or control of the County. The City shall exercise no supervision or
control of such employees. If questions arise on the part of the City as to performance, such
questions shall be referred directly to the County Elections Official as the supervisor of such
employees, and the determination or resolution of questions or problems shall be settled as
mutually agreed upon by the parties to this Agreement. For purposes of workers’
compensation insurance, it is intended that all persons performing services under this
Agreement shall remain in the general service of the County, and that their services on behalf
of the City shall be considered a special employment which shall not subject the City to
liability under workers’ compensation laws. However, it is understood that the County, in
computing the cost of its services hereunder, may take into account its direct cost of
3
providing workers’ compensation insurance coverage for such employees in proportion to
time spent in the performance of this Agreement. The County shall hold harmless, defend
and indemnify the City from and against any liability, claims, actions, costs, damages or
losses to any person, or damage to any property, arising out of the County's activities under
this Agreement. The City shall hold harmless, defend and indemnify the County from and
against any liability, claims, actions, costs, damages or losses to any person, or damage to
any property, arising out of the City’s activities under this Agreement. The County, in
computing its costs of services under this Agreement, may take into account the direct cost of
providing adequate liability insurance to cover operations under this Agreement. The parties
understand that each party maintains insurance programs under workers’ compensation laws
and in protection of various other liability risks and exposures; each party shall continue to
maintain such programs as a matter of its own discretion. In the event liability is imposed
upon the parties to this Agreement under any circumstances in which the above provisions of
this paragraph do not control, and if the liability is joint and several, the parties shall
contribute equally to the settlement of any claim or judgment. The City shall not be
obligated or liable for payment hereunder to any party other than the County.
9. Nothing contained in this Agreement shall relieve the City of the ultimate responsibility for
canvassing the returns of any election held hereunder, nor shall the County be obligated in
any case to defend or prosecute any action at law or equity arising out of any such election or
contesting the validity of any such election. The City shall be responsible for defending any
court action brought to challenge any election held pursuant to this Agreement.
10. It is expressly recognized that this Agreement transfers ministerial duties only. In the event
that policy questions arise, such questions will be referred to the City for decision by the
appropriate City officials.
11. For any fiscal year commencing after December 31, 2017, either the City or the County, at
the time of its respective annual budget deliberations, may terminate this Agreement by
giving the other party a 90-day written notice of termination. In such event, the County will
not be responsible for the conduct of elections occurring thereafter. If no such notice is given,
this Agreement will be deemed to have been renewed for an additional term of one year.
12. All notices, bills, and payments shall be made in writing and shall be given by personal
delivery or by U.S. Mail or courier service. Notices, bills, and payments shall be addressed
as follows:
To City: Office of the City Clerk
City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94928
To County: Clerk-Recorder-Assessor
585 Fiscal Drive, Room 104
Santa Rosa, CA 95403
4
When a notice, bill or payment is given by a generally recognized overnight courier service,
the notice, bill or payment shall be deemed received on the next business day. When a copy
of a notice, bill or payment is sent by facsimile or email, the notice, bill or payment shall be
deemed received upon transmission as long as (1) the original copy of the notice, bill or
payment is promptly deposited in the U.S. mail and postmarked on the date of the facsimile
or email (for a payment, on or before the due date), (2) the sender has a written confirmation
of the facsimile transmission or email, and (3) the facsimile or email is transmitted before 5
p.m. (recipient’s time). In all other instances, notices, bills and payments shall be effective
upon receipt by the recipient. Changes may be made in the names and addresses of the
person to whom notices are to be given by giving notice pursuant to this paragraph.
13. This Agreement constitutes the complete and exclusive statement of the agreement between
the County and the City and shall supersede any previous agreements, whether verbal or
written, concerning the same subject matter.
14. This Agreement shall be interpreted as though it was a product of a joint drafting effort and
no provisions shall be interpreted against a party on the ground that said party was solely or
primarily responsible for drafting the language to be interpreted.
15. No failure on the part of either party to exercise any right or remedy hereunder shall operate
as a waiver of any other right or remedy that party may have hereunder.
16. If any one or more of the provisions contained herein shall for any reason be held to be
invalid, illegal or unenforceable in any respect, then such provision or provisions shall be
deemed severable from the remaining provisions hereof, and such invalidity, illegality or
unenforceability shall not affect any other provision hereof, and this Agreement shall be
construed as if such invalid, illegal or unenforceable provision had not been contained herein.
17. This Agreement may be executed in several counterparts, each of which shall constitute one
and the same instrument and shall become binding upon the parties when at least one copy
hereof shall have been signed by both parties hereto. In approving this Agreement, it shall
not be necessary to produce or account for more than one such counterpart.
5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
Effective Date.
CITY OF ROHNERT PARK
By:
Mayor
Date:
ATTEST:
City Clerk
Date:
COUNTY: COUNTY OF SONOMA
CERTIFICATES OF INSURANCE ON
FILE WITH AND APPROVED AS TO
SUBSTANCE FOR COUNTY:
By:
Department Head
Date:
APPROVED AS TO FORM FOR
COUNTY:
By:
County Counsel
Date:
COUNTY OF SONOMA
By:
Chair
Sonoma County Board of Supervisors
Date:
ATTEST:
Clerk of the Board of Supervisors
ITEM NO. 7C2
1
Meeting Date: September 12, 2017
Department: Human Resources
Submitted By: Victoria Perrault, Human Resources Director
Prepared By: Tracy Rankin, Human Resources Analyst
Agenda Title: Adoption of Resolution Authorizing and Approving the City of Rohnert
Park Current Pay Rates and Ranges revised August 23, 2017
RECOMMENDED ACTION:
Approve the attached resolution authorizing and approving the City of Rohnert Park Current Pay
Rates and Ranges revised August 23, 2017.
BACKGROUND:
Council approved the City of Rohnert Park Current Pay Rates and Ranges document dated
July 9, 2017 on July 11, 2017, pursuant to Resolution No. 2017-088. Since that date, the
following position and salary changes have been approved and/or require updating:
Description Action Approval
Development Engineering Manager/
Building Official (DEMG)
New position; add to pay rates and ranges
Management Unit
Existing Range 94
$8,070.55 - $9,809.19 Monthly
Resolution No. 2017-
105 dated 08/22/17
Building Official (BDBO) Position eliminated; remove from pay
rates and ranges
Resolution No. 2017-
105 dated 08/22/17
Maintenance Worker II (MW2) Remove inactive salary step 6 from pay
rates and ranges
N/A - correction
Pensionable Stipends by Unit Add Uniform Allowance $1,080/year to
the following units:
• By Employment Contract
(Director of Public Safety)
• RPPSMA
N/A - correction
ANALYSIS:
California Public Employees’ Retirement Law at Section 570.5 of the California Code of
Regulations Title 2 requires the City Pay Rates and Ranges document published on the City’s
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7C2
2
internet site to be approved, in its entirety, by the City Council each time a modification is
made.
Attached as Exhibit A to this staff report is the updated City of Rohnert Park Current Pay
Rates and Ranges revised August 23, 2017 that incorporates the changes listed above. Staff
recommends that the Council adopt the updated Pay Rates and Ranges by resolution.
OPTIONS CONSIDERED:
This is not applicable.
FISCAL IMPACT/FUNDING SOURCE:
There is no fiscal impact.
Department Head Approval Date: N/A
City Manager Approval Date: 08/31/17
City Attorney Approval Date: N/A
Finance Director Approval Date: N/A
Attachments (list in packet assembly order):
1. Resolution Authorizing and Approving the City of Rohnert Park Current Pay Rates
and Ranges revised August 23, 2017
2. Exhibit “A” City of Rohnert Park Current Pay Rates and Ranges revised August 23,
2017
RESOLUTION NO. 2017-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING THE CITY OF ROHNERT PARK CURRENT PAY RATES AND RANGES
REVISED AUGUST 23, 2017
WHEREAS, the California Public Employees’ Retirement Law, at Section 570.5 of the
California Code of Regulations Title 2, requires the City of Rohnert Park to publish the City’s
Current Pay Rates and Ranges on the City’s internet site and the City Council to approve the Pay
Rates and Ranges in its entirety each time a modification is made; and
WHEREAS, the City Council previously approved the City Pay Rates and Ranges
document dated July 9, 2017 on July 11, 2017 pursuant to Resolution No. 2017-088 and positions
have been subsequently approved and/or require updating; and
WHEREAS, staff recommends that the City Council adopt the updated City Pay Rates
and Ranges document revised August 23, 2017 attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby approve the City of Rohnert Park Current Pay Rates and Ranges revised
August 23, 2017 attached hereto as Exhibit “A” and incorporated by this reference.
BE IT FURTHER RESOLVED that the City Manager is hereby directed to execute
documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 12th day of September, 2017.
CITY OF ROHNERT PARK
____________________________________
Jake Mackenzie, Mayor
ATTEST:
_____________________________
JoAnne M. Buergler, City Clerk
Attachment: Exhibit A
AHANOTU: _________ BELFORTE: _________ CALLINAN: _________ STAFFORD: _________ MACKENZIE: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Exhibit A
CITY OF ROHNERT PARK
CURRENT PAY RATES & RANGES
Revised August 23, 2017
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Management Unit (Unrepresented)
N/R CLASS STEP Hourly Biweekly Monthly Annually
City Council (COUN)N/A $189.77 $411.16
N/R CLASS STEP Hourly Biweekly Monthly Annually
City Manager (CMGR)N/A $17,114.74 $205,376.85
(By Employment Contract)
RANGE 105 CLASS STEP Hourly Biweekly Monthly Annually
Director of Public Safety (SDIR)N/A $15,065.13 $180,781.61
(By Employment Contract)
RANGE 103 CLASS STEP Hourly Biweekly Monthly Annually
Assistant City Manager (ACM)M 1 $66.81 $5,344.81 $11,580.43 $138,965.15
(By Employment Contract)2 $70.15 $5,612.13 $12,159.61 $145,915.36
3 $73.66 $5,892.99 $12,768.14 $153,217.65
4 $77.34 $6,187.39 $13,406.00 $160,872.01
5 $81.21 $6,496.83 $14,076.46 $168,917.57
RANGE 100 CLASS STEP Hourly Biweekly Monthly Annually
Director of Development Services (DODS)M 1 $58.62 $4,689.31 $10,160.18 $121,922.13
Director of Public Works and Community 2 $61.54 $4,923.53 $10,667.64 $128,011.72
Services (PWCS)3 $64.62 $5,169.78 $11,201.19 $134,414.26
4 $67.85 $5,428.07 $11,760.81 $141,129.76
5 $71.24 $5,699.40 $12,348.69 $148,184.29
RANGE 98 CLASS STEP Hourly Biweekly Monthly Annually
City Engineer (CENG)M 1 $56.47 $4,517.29 $9,787.46 $117,449.48
Finance Director/City Treasurer (FDIR)2 $59.29 $4,742.98 $10,276.45 $123,317.39
Human Resources Director (HRDIR)3 $62.25 $4,980.20 $10,790.43 $129,485.21
4 $65.37 $5,229.46 $11,330.50 $135,965.99
5 $68.63 $5,490.76 $11,896.64 $142,759.73
RANGE 94 CLASS STEP Hourly Biweekly Monthly Annually
City Clerk (CCLERK)M 1 $46.56 $3,724.87 $8,070.55 $96,846.59
Civilian Fire Marshal (CFM)2 $48.89 $3,910.94 $8,473.70 $101,684.36
Deputy City Engineer (DCENG)3 $51.33 $4,106.53 $8,897.49 $106,769.88
Development Engineering Manager/ 4 $53.90 $4,311.66 $9,341.93 $112,103.16
Building Official (DEMG)5 $56.59 $4,527.32 $9,809.19 $117,710.27
Planning Manager (PLMG)
RANGE 95 CLASS STEP Hourly Biweekly Monthly Annually
P.S. Commander (PSCMDR)P 1 $53.32 $4,265.87 $9,242.73 $110,912.75
2 $55.99 $4,478.86 $9,704.20 $116,450.41
3 $58.78 $4,702.37 $10,188.46 $122,261.54
4 $61.72 $4,937.27 $10,697.41 $128,368.92
5 $64.81 $5,184.44 $11,232.94 $134,795.34
6 $67.72 $5,417.74 $11,738.43 $140,861.13
Rohnert Park Public Safety Managers' Association (RPPSMA)
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Confidential Unit (Unrepresented)
RANGE 70-CF CLASS STEP Hourly Biweekly Monthly Annually
Human Resources Technician Trainee (HRTT)X 1 $18.85 $1,508.10 $3,267.56 $39,210.68
2 $19.79 $1,583.33 $3,430.55 $41,166.65
3 $20.78 $1,662.57 $3,602.24 $43,226.94
4 $21.82 $1,745.83 $3,782.63 $45,391.54
5 $22.91 $1,833.09 $3,971.71 $47,660.47
RANGE 72-CF CLASS STEP Hourly Biweekly Monthly Annually
Human Resources Technician (HRT)X 1 $24.65 $1,972.02 $4,272.71 $51,272.49
2 $25.89 $2,070.82 $4,486.78 $53,841.33
3 $27.18 $2,174.14 $4,710.63 $56,527.53
4 $28.54 $2,282.97 $4,946.43 $59,357.17
5 $29.97 $2,397.32 $5,194.19 $62,330.24
RANGE 74-CF CLASS STEP Hourly Biweekly Monthly Annually
Administrative Assistant - Confidential (AACU)X 1 $25.80 $2,063.80 $4,471.56 $53,658.78
2 $27.09 $2,167.11 $4,695.41 $56,344.98
3 $28.44 $2,275.45 $4,930.13 $59,161.57
4 $29.87 $2,389.29 $5,176.80 $62,121.61
5 $31.36 $2,508.66 $5,435.42 $65,225.08
RANGE 76-CF CLASS STEP Hourly Biweekly Monthly Annually
Payroll/Fiscal Specialist (PFS)X 1 $27.18 $2,174.64 $4,711.71 $56,540.57
2 $28.54 $2,283.47 $4,947.52 $59,370.21
3 $29.97 $2,397.82 $5,195.27 $62,343.28
4 $31.47 $2,517.68 $5,454.98 $65,459.80
5 $33.04 $2,643.57 $5,727.73 $68,732.79
RANGE 78-CF CLASS STEP Hourly Biweekly Monthly Annually
Senior Payroll/Fiscal Specialist (SPFS)X 1 $28.54 $2,282.97 $4,946.43 $59,357.17
Deputy City Clerk (DCC)2 $29.97 $2,397.32 $5,194.19 $62,330.24
3 $31.46 $2,517.18 $5,453.90 $65,446.76
4 $33.04 $2,643.07 $5,726.65 $68,719.75
5 $34.69 $2,775.47 $6,013.52 $72,162.25
RANGE 80-CF CLASS STEP Hourly Biweekly Monthly Annually
Executive Assistant to the City Manager X 1 $30.71 $2,457.00 $5,323.50 $63,881.98
(EACM)2 $32.25 $2,579.87 $5,589.73 $67,076.73
3 $33.86 $2,708.77 $5,869.00 $70,427.96
4 $35.55 $2,844.18 $6,162.39 $73,948.71
5 $37.33 $2,986.62 $6,471.00 $77,652.01
RANGE 84-CF CLASS STEP Hourly Biweekly Monthly Annually
Human Resources Analyst (HRA)X 1 $33.86 $2,708.77 $5,869.00 $70,427.96
2 $35.55 $2,844.18 $6,162.39 $73,948.71
3 $37.33 $2,986.62 $6,471.00 $77,652.01
4 $39.20 $3,136.07 $6,794.82 $81,537.87
5 $41.16 $3,293.05 $7,134.94 $85,619.33
RANGE 88-CF CLASS STEP Hourly Biweekly Monthly Annually
Accounting Services Supervisor (ASSP)X 1 $37.31 $2,985.11 $6,467.74 $77,612.89
2 $39.18 $3,134.57 $6,791.56 $81,498.75
3 $41.14 $3,291.04 $7,130.60 $85,567.17
4 $43.19 $3,455.55 $7,487.02 $89,844.22
5 $45.35 $3,628.07 $7,860.83 $94,329.91
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Confidential Unit (Unrepresented)
RANGE 92-CF CLASS STEP Hourly Biweekly Monthly Annually
Supervising Accountant (SUPAC)X 1 $39.16 $3,132.56 $6,787.22 $81,446.59
2 $41.11 $3,289.04 $7,126.25 $85,515.01
3 $43.17 $3,453.54 $7,482.67 $89,792.06
4 $45.33 $3,626.07 $7,856.48 $94,277.75
5 $47.60 $3,807.62 $8,249.85 $98,998.16
RANGE 94-CF CLASS STEP Hourly Biweekly Monthly Annually
Senior Analyst (SRAN)X 1 $41.73 $3,338.69 $7,233.83 $86,805.95
2 $43.82 $3,505.70 $7,595.68 $91,148.20
3 $46.02 $3,681.24 $7,976.01 $95,712.13
4 $48.32 $3,865.30 $8,374.81 $100,497.74
5 $50.74 $4,058.89 $8,794.26 $105,531.10
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Employees' Association (RPEA)
RANGE 61 CLASS STEP Hourly Biweekly Monthly Annually
Office Assistant I (OA1)X 1 $18.85 $1,508.10 $3,267.56 $39,210.68
2 $19.79 $1,583.33 $3,430.55 $41,166.65
3 $20.78 $1,662.57 $3,602.24 $43,226.94
4 $21.82 $1,745.83 $3,782.63 $45,391.54
5 $22.91 $1,833.09 $3,971.71 $47,660.47
RANGE 63 CLASS STEP Hourly Biweekly Monthly Annually
Animal Health Technician (AHT)X 1 $19.79 $1,583.33 $3,430.55 $41,166.65
2 $20.78 $1,662.57 $3,602.24 $43,226.94
3 $21.82 $1,745.83 $3,782.63 $45,391.54
4 $22.91 $1,833.09 $3,971.71 $47,660.47
5 $24.06 $1,924.88 $4,170.56 $50,046.75
RANGE 64 CLASS STEP Hourly Biweekly Monthly Annually
Community Services Program Coordinator I/II - Level I (CSPC)X 1 $20.21 $1,616.94 $3,503.36 $42,040.32
Public Safety Records Clerk (PSRC)2 $21.22 $1,697.68 $3,678.31 $44,139.72
3 $22.28 $1,782.44 $3,861.95 $46,343.45
4 $23.40 $1,871.71 $4,055.38 $48,664.53
5 $24.57 $1,965.50 $4,258.58 $51,102.98
RANGE 66 CLASS STEP Hourly Biweekly Monthly Annually
Accounting Specialist I/II – Level I (ASP1)X 1 $21.22 $1,697.68 $3,678.31 $44,139.72
2 $22.28 $1,782.44 $3,861.95 $46,343.45
3 $23.40 $1,871.71 $4,055.38 $48,664.53
4 $24.57 $1,965.50 $4,258.58 $51,102.98
5 $25.80 $2,063.80 $4,471.56 $53,658.78
RANGE 68 CLASS STEP Hourly Biweekly Monthly Annually
Secretary I (SEC1)X 1 $22.28 $1,782.44 $3,861.95 $46,343.45
2 $23.40 $1,871.71 $4,055.38 $48,664.53
3 $24.57 $1,965.50 $4,258.58 $51,102.98
4 $25.80 $2,063.80 $4,471.56 $53,658.78
5 $27.09 $2,167.11 $4,695.41 $56,344.98
RANGE 70 CLASS STEP Hourly Biweekly Monthly Annually
Accounting Specialist I/II – Level II (ASP2)X 1 $23.40 $1,871.71 $4,055.38 $48,664.53
Technical Director (TECH)2 $24.57 $1,965.50 $4,258.58 $51,102.98
3 $25.80 $2,063.80 $4,471.56 $53,658.78
4 $27.09 $2,167.11 $4,695.41 $56,344.98
5 $28.44 $2,275.45 $4,930.13 $59,161.57
RANGE 74 CLASS STEP Hourly Biweekly Monthly Annually
Administrative Assistant (AABS) X 1 $25.80 $2,063.80 $4,471.56 $53,658.78
Community Development Assistant (SEC5)2 $27.09 $2,167.11 $4,695.41 $56,344.98
Information Systems Technician I (IST1)3 $28.44 $2,275.45 $4,930.13 $59,161.57
Community Services Program Coordinator I/II - Level II (CSPC2)4 $29.87 $2,389.29 $5,176.80 $62,121.61
5 $31.36 $2,508.66 $5,435.42 $65,225.08
RANGE 76 CLASS STEP Hourly Biweekly Monthly Annually
Property Technician (PRPT)X 1 $27.18 $2,174.64 $4,711.71 $56,540.57
2 $28.54 $2,283.47 $4,947.52 $59,370.21
3 $29.97 $2,397.82 $5,195.27 $62,343.28
4 $31.47 $2,517.68 $5,454.98 $65,459.80
5 $33.04 $2,643.57 $5,727.73 $68,732.79
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Employees' Association (RPEA)
RANGE 78 CLASS STEP Hourly Biweekly Monthly Annually
Information Systems Technician II (IST2)X 1 $28.44 $2,275.45 $4,930.13 $59,161.57
2 $29.87 $2,389.46 $5,177.16 $62,125.95
3 $31.36 $2,508.82 $5,435.79 $65,229.43
4 $32.93 $2,634.46 $5,707.99 $68,495.90
5 $34.57 $2,765.94 $5,992.87 $71,914.50
RANGE 81 CLASS STEP Hourly Biweekly Monthly Annually
Animal Shelter Supervisor (ALSS)X 1 $30.70 $2,456.00 $5,321.33 $63,855.90
Code Compliance Officer (CCO)2 $32.24 $2,578.87 $5,587.55 $67,050.65
Community Services Supervisor (CSSV)3 $33.85 $2,707.76 $5,866.82 $70,401.88
Crime Analyst (CRA)4 $35.54 $2,843.18 $6,160.22 $73,922.63
PT Fire Inspector (FINS)5 $37.31 $2,985.11 $6,467.74 $77,612.89
Purchasing Agent (PAGT)
Performing Arts Center Supervisor (PACS)
Planner I/II - Level I (PLNR1)
RANGE 83 CLASS STEP Hourly Biweekly Monthly Annually
Public Works Inspector (PWIN)X 1 $32.23 $2,578.37 $5,586.47 $67,037.61
Senior Engineering Technician (SRET)2 $33.84 $2,707.26 $5,865.74 $70,388.84
3 $35.53 $2,842.68 $6,159.13 $73,909.59
4 $37.31 $2,984.61 $6,466.65 $77,599.85
5 $39.18 $3,134.07 $6,790.48 $81,485.71
RANGE 85 CLASS STEP Hourly Biweekly Monthly Annually
Environmental Coordinator (EVC)X 1 $33.85 $2,707.76 $5,866.82 $70,401.88
Project Coordinator (PJC)2 $35.54 $2,843.18 $6,160.22 $73,922.63
Property and Records Supervisor (PARS)3 $37.31 $2,985.11 $6,467.74 $77,612.89
4 $39.18 $3,134.57 $6,791.56 $81,498.75
5 $41.14 $3,291.04 $7,130.60 $85,567.17
RANGE 87 CLASS STEP Hourly Biweekly Monthly Annually
Accountant (ACCT)X 1 $35.54 $2,843.18 $6,160.22 $73,922.63
Management Analyst (MANA)2 $37.31 $2,985.11 $6,467.74 $77,612.89
Planner I/II - Level II (PLNR2)3 $39.18 $3,134.57 $6,791.56 $81,498.75
4 $41.14 $3,291.04 $7,130.60 $85,567.17
5 $43.19 $3,455.55 $7,487.02 $89,844.22
RANGE 89 CLASS STEP Hourly Biweekly Monthly Annually
Information Systems Analyst (ISAN)X 1 $37.31 $2,985.11 $6,467.74 $77,612.89
2 $39.18 $3,134.57 $6,791.56 $81,498.75
3 $41.14 $3,291.04 $7,130.60 $85,567.17
4 $43.19 $3,455.55 $7,487.02 $89,844.22
5 $45.35 $3,628.07 $7,860.83 $94,329.91
RANGE 92 CLASS STEP Hourly Biweekly Monthly Annually
Community Services Manager (CSMG)X 1 $39.16 $3,132.56 $6,787.22 $81,446.59
Information Systems Operations Manager (ISOM)2 $41.11 $3,289.04 $7,126.25 $85,515.01
Civil Engineer (CIVE)3 $43.17 $3,453.54 $7,482.67 $89,792.06
4 $45.33 $3,626.07 $7,856.48 $94,277.75
5 $47.60 $3,807.62 $8,249.85 $98,998.16
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Employees' Association (RPEA)
RANGE 94 CLASS STEP Hourly Biweekly Monthly Annually
Building Official (BDBO)X 1 $42.12 $3,369.79 $7,301.20 $87,614.42
2 $44.23 $3,538.30 $7,666.32 $91,995.79
3 $46.44 $3,715.34 $8,049.90 $96,598.84
4 $48.76 $3,900.91 $8,451.96 $101,423.56
5 $51.20 $4,096.00 $8,874.67 $106,496.05
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Service Employees' International Union (SEIU - Local 1021) - Maintenance Workers
*Inactive salary step; acting pay previously incorporated into base salary
RANGE 52W STEP Hourly Biweekly Monthly Annually
Maintenance Worker Trainee (MWT)1 $15.86 $1,268.87 $2,749.22 $32,990.69
2 $16.66 $1,332.57 $2,887.23 $34,646.75
3 $17.49 $1,399.27 $3,031.75 $36,381.04
4 $18.37 $1,469.49 $3,183.88 $38,206.61
5 $19.29 $1,543.21 $3,343.62 $40,123.46
RANGE 60W STEP Hourly Biweekly Monthly Annually
Landscape Maintenance Worker (LMW)1 $18.85 $1,508.10 $3,267.56 $39,210.68
2 $19.79 $1,583.33 $3,430.55 $41,166.65
3 $20.78 $1,662.57 $3,602.24 $43,226.94
4 $21.82 $1,745.83 $3,782.63 $45,391.54
5 $22.91 $1,833.09 $3,971.71 $47,660.47
RANGE 64W STEP Hourly Biweekly Monthly Annually
Meter Technician (PWMT)1 $20.65 $1,652.04 $3,579.43 $42,953.10
2 $21.68 $1,734.79 $3,758.72 $45,104.67
3 $22.77 $1,821.56 $3,946.71 $47,360.55
4 $23.91 $1,912.84 $4,144.48 $49,733.80
5 $25.11 $2,008.63 $4,352.03 $52,224.40
RANGE 70W STEP Hourly Biweekly Monthly Annually
Maintenance Worker I (MW1)1 $25.26 $2,021.17 $4,379.20 $52,550.39
2 $26.53 $2,122.48 $4,598.70 $55,184.43
3 $27.86 $2,228.80 $4,829.07 $57,948.87
4 $29.25 $2,340.14 $5,070.31 $60,843.71
5 $30.71 $2,457.00 $5,323.50 $63,881.98
RANGE 74W STEP Hourly Biweekly Monthly Annually
Fleet Mechanic (FMEC)1 $27.89 $2,230.81 $4,833.42 $58,001.03
Maintenance Worker II (MW2)2 $29.28 $2,342.15 $5,074.66 $60,895.87
3 $30.74 $2,459.01 $5,327.84 $63,934.14
4 $32.27 $2,581.88 $5,594.07 $67,128.89
5 $33.88 $2,710.77 $5,873.34 $70,480.12
*6 $35.57 $2,845.27 $6,164.75 $73,976.96
RANGE 78W STEP Hourly Biweekly Monthly Annually
Electrician (ELEC)1 $30.65 $2,451.98 $5,312.63 $63,751.58
2 $32.18 $2,574.36 $5,577.77 $66,933.29
3 $33.79 $2,703.25 $5,857.04 $70,284.52
4 $35.48 $2,838.16 $6,149.35 $73,792.23
5 $37.25 $2,980.10 $6,456.87 $77,482.49
RANGE 79W STEP Hourly Biweekly Monthly Annually
Arborist (ARB)1 $31.43 $2,514.17 $5,447.38 $65,368.52
Fleet Services Supervisor (FSS)2 $33.00 $2,640.06 $5,720.13 $68,641.51
Supervising Maintenance Worker (SMW)3 $34.65 $2,771.96 $6,005.91 $72,070.97
4 $36.38 $2,910.38 $6,305.83 $75,669.96
5 $38.20 $3,055.83 $6,620.96 $79,451.50
RANGE 83W STEP Hourly Biweekly Monthly Annually
General Services Supervisor (GSSR)1 $34.64 $2,770.96 $6,003.74 $72,044.90
Utilities Services Supervisor (PWUSS)2 $36.37 $2,909.38 $6,303.66 $75,643.88
3 $38.19 $3,054.82 $6,618.79 $79,425.42
4 $40.10 $3,207.79 $6,950.21 $83,402.56
5 $42.10 $3,368.28 $7,297.94 $87,575.30
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Public Safety Officers' Association (RPPSOA)
**Hourly rate based on 2,920 hours annually
RANGE 68 CLASS STEP Hourly Biweekly Monthly Annually
Public Safety Dispatcher (PSD)XD 1 $26.99 $2,159.20 $4,678.27 $56,139.20
2 $28.34 $2,267.20 $4,912.27 $58,947.20
3 $29.76 $2,380.80 $5,158.40 $61,900.80
4 $31.25 $2,500.00 $5,416.67 $65,000.00
5 $32.81 $2,624.80 $5,687.07 $68,244.80
PT Public Safety Dispatcher (PTD) - Hourly 1 $26.99
2 $28.34
3 $29.76
4 $31.25
5 $32.81
RANGE 69 CLASS STEP Hourly Biweekly Monthly Annually
Community Services Officer (CSO)S-CSO 1 $23.65 $1,892.00 $4,099.33 $49,192.00
2 $24.83 $1,986.40 $4,303.87 $51,646.40
3 $26.07 $2,085.60 $4,518.80 $54,225.60
4 $27.37 $2,189.60 $4,744.13 $56,929.60
5 $28.74 $2,299.20 $4,981.60 $59,779.20
RANGE 81 CLASS STEP Hourly Biweekly Monthly Annually
Public Safety Officer Trainee (PSOT)S 1 $25.46 $2,036.55 $4,412.52 $52,950.24
RANGE 83 CLASS STEP Hourly Biweekly Monthly Annually
Public Safety Communications Supervisor XD 1 $34.01 $2,720.80 $5,895.07 $70,740.80
(PSCS)2 $35.71 $2,856.80 $6,189.73 $74,276.80
3 $37.50 $3,000.00 $6,500.00 $78,000.00
4 $39.37 $3,149.60 $6,824.13 $81,889.60
5 $41.34 $3,307.20 $7,165.60 $85,987.20
RANGE 84A CLASS STEP Hourly Biweekly Monthly Annually
Public Safety Officer I (PSO1)S 1 $33.41 $2,672.80 $5,791.07 $69,492.80
2 $35.08 $2,806.40 $6,080.53 $72,966.40
3 $36.84 $2,947.20 $6,385.60 $76,627.20
4 $38.68 $3,094.40 $6,704.53 $80,454.40
5 $40.61 $3,248.80 $7,039.07 $84,468.80
6 $42.44 $3,395.20 $7,356.27 $88,275.20
RANGE 84B CLASS STEP Hourly Biweekly Monthly Annually
Public Safety Officer II (PSO2)S 1 $34.25 $2,740.00 $5,936.67 $71,240.00
2 $35.96 $2,876.80 $6,233.07 $74,796.80
3 $37.76 $3,020.80 $6,545.07 $78,540.80
4 $39.65 $3,172.00 $6,872.67 $82,472.00
5 $41.63 $3,330.40 $7,215.87 $86,590.40
6 $43.50 $3,480.00 $7,540.00 $90,480.00
RANGE 84C CLASS STEP Hourly Biweekly Monthly Annually
Public Safety Officer III (PSO3)S 1 $35.45 $2,836.00 $6,144.67 $73,736.00
2 $37.22 $2,977.60 $6,451.47 $77,417.60
3 $39.08 $3,126.40 $6,773.87 $81,286.40
4 $41.03 $3,282.40 $7,111.87 $85,342.40
5 $43.08 $3,446.40 $7,467.20 $89,606.40
6 $45.02 $3,601.60 $7,803.47 $93,641.60
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Public Safety Officers' Association (RPPSOA)
**Hourly rate based on 2,920 hours annually
RANGE 84D CLASS STEP Hourly Biweekly Monthly Annually
Public Safety Officer IV (PSO4)S 1 $37.22 $2,977.60 $6,451.47 $77,417.60
2 $39.08 $3,126.40 $6,773.87 $81,286.40
3 $41.03 $3,282.40 $7,111.87 $85,342.40
4 $43.08 $3,446.40 $7,467.20 $89,606.40
5 $45.24 $3,619.20 $7,841.60 $94,099.20
6 $47.27 $3,781.60 $8,193.47 $98,321.60
RANGE 86A CLASS STEP **Hourly Biweekly Monthly Annually
Fire Public Safety Officer I (FPSO1)S 1 $23.15 $2,599.79 $5,632.88 $67,594.60
2 $24.31 $2,729.74 $5,914.44 $70,973.31
3 $25.53 $2,866.70 $6,211.18 $74,534.12
4 $26.80 $3,009.88 $6,521.40 $78,256.78
5 $28.14 $3,160.06 $6,846.79 $82,161.52
6 $29.41 $3,302.46 $7,155.33 $85,863.95
RANGE 86B CLASS STEP **Hourly Biweekly Monthly Annually
Fire Public Safety Officer II (FPSO2)S 1 $23.73 $2,665.16 $5,774.51 $69,294.07
2 $24.92 $2,798.22 $6,062.81 $72,753.72
3 $26.16 $2,938.29 $6,366.29 $76,395.45
4 $27.47 $3,085.36 $6,684.94 $80,219.27
5 $28.84 $3,239.43 $7,018.76 $84,225.17
6 $30.14 $3,384.94 $7,334.04 $88,008.53
RANGE 86C CLASS STEP **Hourly Biweekly Monthly Annually
Fire Public Safety Officer III (FPSO3)S 1 $24.56 $2,758.53 $5,976.82 $71,721.89
2 $25.79 $2,896.27 $6,275.24 $75,302.93
3 $27.08 $3,041.00 $6,588.84 $79,066.05
4 $28.43 $3,192.74 $6,917.61 $83,011.26
5 $29.85 $3,352.26 $7,263.23 $87,158.79
6 $31.19 $3,503.22 $7,590.31 $91,083.77
RANGE 86D CLASS STEP **Hourly Biweekly Monthly Annually
Fire Public Safety Officer IV (FPSO4)S 1 $25.79 $2,896.27 $6,275.24 $75,302.93
2 $27.08 $3,041.00 $6,588.84 $79,066.05
3 $28.43 $3,192.74 $6,917.61 $83,011.26
4 $29.85 $3,352.26 $7,263.23 $87,158.79
5 $31.35 $3,520.34 $7,627.41 $91,528.87
6 $32.75 $3,678.31 $7,969.66 $95,635.93
RANGE 89 CLASS STEP Hourly Biweekly Monthly Annually
Public Safety Sergeant (PSGT)S 1 $44.85 $3,588.00 $7,774.00 $93,288.00
2 $47.09 $3,767.20 $8,162.27 $97,947.20
3 $49.44 $3,955.20 $8,569.60 $102,835.20
4 $51.92 $4,153.60 $8,999.47 $107,993.60
5 $54.51 $4,360.80 $9,448.40 $113,380.80
6 $56.97 $4,557.60 $9,874.80 $118,497.60
RANGE 91 CLASS STEP **Hourly Biweekly Monthly Annually
Fire Assignment Sergeant (FSGT)S 1 $31.08 $3,489.99 $7,561.65 $90,739.83
2 $32.63 $3,664.30 $7,939.31 $95,271.76
3 $34.26 $3,847.16 $8,335.52 $100,026.24
4 $35.97 $4,040.14 $8,753.65 $105,043.74
5 $37.77 $4,241.68 $9,190.32 $110,283.79
6 $39.47 $4,433.11 $9,605.07 $115,260.82
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Miscellaneous Part-Time Hourly Positions
RANGE 38 STEP 1 STEP 2 STEP 3
PT Pool Cashier (PTPC)$10.50 $11.00 $11.50
RANGE 43 STEP 1 STEP 2 STEP 3
PT Box Office Assistant (PTBA)$11.00 $11.50 $12.00
PT Community Services Leader (PTCSL)
PT Facility Attendant (PTFA)
PT Swim Instructor (PTIL)
RANGE 45 STEP 1 STEP 2 STEP 3
PT Animal Shelter Assistant (ASA)$12.50 $13.00 $13.50
PT Arts Center House Manager (PTHM)
PT Lifeguard (PTLC)
PT Theatre Technician I (PTT1)
PT Senior Community Services Leader (PTSCSL)
PT Senior Facility Attendant (PTSFA)
PT Senior Swim Instructor (PTSIL)
RANGE 53 STEP 1 STEP 2 STEP 3
PT Custodian (PTC)$14.00 $14.50 $15.00
PT Office Assistant (PT01)
PT Seasonal Maintenance Assistant (SMA)
PT Senior Lifeguard (PTSRL)
PT Theatre Technician II (PTT2)
RANGE 59 STEP 1 STEP 2 STEP 3
PT Administrative Intern (PTAI)$15.00 $15.50 $16.00
PT Community Services Coordinator (PTCSC)
PT Lead Custodian (PTCL)
PT Senior Office Assistant (PT02)
PT Pool Manager (PTPMGR)
RANGE 63 STEP 1 STEP 2 STEP 3
PT Public Safety Records Clerk (PTPSRC)$18.00 $18.50 $19.00
RANGE 68 STEP 1 STEP 2 STEP 3
PT Information Systems Assistant (PTIS)$22.00 $23.00 $24.00
MISCELLANEOUS
PT Building Inspector (PTBI)
PT Technical Advisor (PTTA)
Temporary Management Analyst
Public Safety
Euthanasia Certification 7%
Amount/Percentage
$31.15 - $37.86
$14.25 - $47.50
$25.00 - $40.00
HOURLY RANGE
Stipends by Unit
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Pensionable Stipends by Unit
*Inactive stipend; closed to new hires
**Only one POST stipend paid per employee
***Only pensionable for classic PERS members
All Units Amount/Percentage
Acting Pay 5% - 10%
*Longevity 2% - 10%
By Employment Contract Amount/Percentage
POST Certification Pay (Director of Public Safety) - Executive 10%
***Uniform Allowance (Director of Public Safety)$1,080/year
Confidential Amount/Percentage
Bilingual $100/month
Educational Incentive - BA/BS, MA/MS $50/month
Rohnert Park Employees' Association (RPEA)Amount/Percentage
Bilingual $100/month
Educational Incentive - MA/MS $50/month
Rohnert Park Public Safety Managers' Association (RPPSMA)Amount/Percentage
POST Certification Pay (Commanders) - Supervisory 7.0%
POST Certification Pay (Commanders) - Management 8.5%
***Uniform Allowance $1,080/year
Rohnert Park Public Safety Officers' Association (RPPSOA)Amount/Percentage
Acting Supervisor/Watch Commander 5% - 10%
Acting Commander 10% - 15%
Bilingual $175/month
Detective 5.0%
Field Training Officer 5.0%
Non-Sworn Training Officer 5.0%
Motorcycle Duty 5.0%
**Intermediate POST Certification 4.5%
**Advanced POST Certification 7.0%
**POST Supervisory Certification (Sergeant)9.0%
POST Field Evidence Tech Certification (CSO)2.5%
Shift Differential 5.0%
Special/Extra Assignments 5.0%
***Uniform Allowance $1,080/year (sworn); $540/year (CSO)
Service Employees' International Union (SEIU)Amount/Percentage
Certification and License Program - Level I 2.6%
Certification and License Program - Level II 4.5%
Certification and License Program - Level III 6.0%
Educational Incentive Pay - Level I $75/month
Educational Incentive Pay - Level II $100/month
Educational Incentive Pay - Level III $135/month
ITEM NO. 7C3
1
Meeting Date: September 12, 2017
Department: Finance
Submitted By: Betsy Howze, Finance Director
Agenda Title: Adopt a Resolution authorizing and approving the Director of
Finance to increase appropriations for FY 2017-18 for the purchase
and funding of equipment and two vehicles for the Water Fund
RECOMMENDED ACTION:
Adopt a resolution authorizing the Finance Director to increase appropriations for FY 2017-18 for
the purchase and funding of equipment and 2 vehicles for the Water Fund.
BACKGROUND:
During the FY 2017-18 budget process, a valve turning machine, and two vehicles were deemed
necessary and approved by the City Manager. However, portions of the appropriations were
erroneously left out of the FY 2017-18 Study Session and Final Budget for Council’s
consideration.
ANALYSIS:
In order to align the budget with planned equipment needs during the budget planning process, we
request that the City Council approve the following revisions to the FY 17-18 Budget:
• Purchase of a new valve turning machine ($90,000) in the Water Fund and the associated
transfer of $90,000 from the Water portion of the Vehicle Replacement Fund to pay for the
equipment.
• Confirm the approval of a purchase of vehicle already budgeted in the Water Fund in the
amount of $48,000, and the budgeted transfer in of $24,000 from the Sewer Fund to pay
for half the vehicle. Appropriate $24,000 from the Water portion of the Vehicle
Replacement Fund to pay for the other half of the vehicle ($24,000).
• Purchase of a new vehicle from the Water Fund ($45,000).
STRATEGIC PLAN ALIGNMENT:
Strategic Plan Goal B-2: Establishing financial policies, procedures and systems that represent
best practices.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7C3
2
OPTIONS CONSIDERED:
1. The replacements described above are an appropriate use of the Water and Vehicle
Replacement Funds. The existing valve turning machine is obsolete and should be
replaced. The two vehicles are replacing older vehicles that are not well configured for the
work of Water Division staff. Not replacing the equipment and vehicles will put strain and
financial burden associated with maintaining aging equipment and vehicles. Staff
recommends this option.
2. The General Fund could also be used as a funding source. Since vehicles and equipment
have a funding source for replacements, staff does not recommend this option.
FISCAL IMPACT/FUNDING SOURCE:
The cost to purchase the valve turning equipment and 2 vehicles is estimated at $183,000. The
equipment will be funded by a combination of Water Funds ($45,000), Water portion of the
Vehicle Replacement Funds ($114,000) and Sewer Funds ($24,000).
Department Head Approval Date: 8/29/2017
City Attorney Approval Date: N/A
City Manager Approval Date: 9/5/2017
Attachments (list in packet assembly order):
1. Resolution
RESOLUTION NO. 2017-112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK AUTHORIZING AND APPROVING THE DIRECTOR OF FINANCE TO
INCREASE APPROPRIATIONS FOR FY 2017-18 FOR THE PURCHASE AND
FUNDING OF EQUIPMENT AND TWO VEHICLES FOR THE WATER FUND
WHEREAS, the City Council of the City of Rohnert Park adopted the FY 2017-18
Budget on June 13, 2017; and,
WHEREAS, the City Council has the authority to amend the budget; and,
WHEREAS, a valve turning machine, and two vehicles were deemed necessary and
approved by the City Manager but portions of the appropriations were erroneously left out of the
FY 2017-18 Study Session and Final Budget for Council’s consideration; and,
WHEREAS, funds for the valve turning machine are available in the Water portion of
the Vehicle Replacement Fund ($90,000); and,
WHEREAS, it is desirable to confirm the approval of a purchase of vehicle already
budgeted in the Water Fund in the amount of $48,000, and the budgeted transfer in of $24,000
from the Sewer Fund to pay for half the vehicle and $24,000 is available to appropriate in the
Water portion of the Vehicle Replacement Fund to pay for the other half of the vehicle
($24,000); and,
WHEREAS, it is recommend to purchase a vehicle in the amount of $45,000 with funds
available in the Water Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the foregoing recitals are true and correct and that it does hereby authorize and approve
the Director of Finance to increase FY 2017-18 appropriations to effectuate the purchase of the
valve turning machine and vehicles.
DULY AND REGULARLY ADOPTED this 12th day of September, 2017.
CITY OF ROHNERT PARK
____________________________________
Jake Mackenzie, Mayor
ATTEST:
_____________________________
JoAnne M. Buergler, City Clerk
AHANOTU: ________ BELFORTE: ________ CALLINAN: ________ STAFFORD: ________ MACKENZIE: _______
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
ITEM NO. 7C4
1
Meeting Date: September 12, 2017
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Jeffrey S. Beiswenger, Planning Manager
Agenda Title: Authorize the City Manager to Execute a Master Service Agreement and
Task Order 2017-01 with M-Group and Related Actions
RECOMMENDED ACTION: Approve a Resolution authorizing the City Manager to execute
a Master Service Agreement and Task Order 2017-01 with M-Group and related actions.
BACKGROUND: Staff often requires assistance from municipal planning, environmental,
urban design, and specialty consulting firms. Staff hires these consultants for three main reasons:
• To supplement staffing,
• To provide replacement staffing, and
• To provide knowledge in areas where staff require additional expertise
Due to the current and projected staff workload, there is a need to call on outside consultants to
assist in the various private and public development projects for planning, environmental, urban
design, and other services as needed. To keep City projects on track and development moving
forward, it is important to have access to consulting resources when the resources can be used in
a cost effective manner. Also, having a consultant available for on-call services can support staff
when there are several projects to manage and additional project oversight is required. Also, staff
sometimes needs assistance from specialists with a detailed level of expertise when technical
studies are required.
Since 2004, in order to streamline the process of accessing consultant resources, staff has used
“Master Services Agreements” that outline the major terms of the business relationship between
the consultant and the City, including insurance and indemnification requirements. Work on
specific projects is then authorized by a one-page “Task Order” which authorizes project-specific
scopes and budgets.
ANALYSIS: Staff currently has access to planning and environmental review expertise through
Master Services Agreements with Dudek and RGS. At this point, both firms are managing a
significant volume of work for the City and planning applications are increasing. Currently the
planning division is managing a high volume of work, including, but not limited to:
• Staff support for the Rent Appeals Board which has an active Capital Improvement Pass-
Through petition
• Implementation of the University District Vast Oak project
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7C4
2
• Implementation of the Southeast Willow Glen (Southeast) project
• Final approvals for the Residences at 5 Creek project
• Development Area Plan approvals for the University District affordable housing complex
and the Gee Property within the University District
• Amended Development Plan approval for the Sonoma Mountain Village Planned
Development
• Site Plan and Architectural Review (SPAR) approvals for six projects including Fairfield
Inn & Suites and the former Press Democrat property. Additional SPAR applications are
expected.
• Implementation of a Form Based Code for the Downtown District
• Completion of a Hazard Mitigation Plan;
• Completion of zoning ordinance updates, including the topics of smoking, marijuana and
housing
• Initiation of General Plan Update
Because of this volume of work, staff is proposing to establish a new Master Agreement and
Task Order relationship with M-Group, a qualified local consultant who has expressed interest in
working with City. M-Group is a general planning, environmental, and urban design firm that
can provide the City with staff augmentation support particularly as needed to manage new
development. M Group would be the third planning and environmental consultant with a Master
Agreement with the City, ensuring that staff has access to qualified resources in a timely fashion.
The proposed Task Order 2017-01 will provide for a wide range of staff augmentation support
under this Master Agreement. In accordance with the purchasing policy, staff will typically use a
request for proposal process to award work under the Master Agreement and Task Orders,
ensuring that cost and responsiveness can be factored into the award of specific assignments.
STRATEGIC PLAN ALIGNMENT: By establishing Master Agreements with consultants the
staff will use consistently, the City is ensuring the effective delivery of public services and
aligning with Goal C of the Strategic Plan. The staff will also be able to better assist major
planned developments by utilizing these consultants, which aligns with Goal D of the Strategic
Plan.
OPTIONS CONSIDERED: There are two options that the City can choose from:
1. The option recommended by staff is to award the Master Agreement for M-Group. This
will allow staff to efficiently bring on consultants for tasks.
2. The Alternative option, which is not recommended by staff, is to not award the Master
Agreements per staff recommendation. This would limit access to urban and
environmental planning resources and potentially delay the processing of some
development applications.
FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of the proposed action is
$115,000. The Master Agreement provides for $15,000 of work directly and the proposed Task
Order would allow for up to $100,000 of work on an as-needed basis, depending on demand
from development. The work would be funded primarily by developers through reimbursement
ITEM NO. 7C4
3
agreements, although the consultant may be requested to perform small special projects (e.g.
code updates) that would be paid for by the Development Services operational budget.
Development Services operational budget includes $844,660 for consulting services, reflecting
the Department’s reliance on outside consultant support to manage peak work flows from
development.
Department Head Approval Date: 08/24/2017
Finance Director Approval Date: 8/29/2017
City Attorney Approval Date: 9/5/2017
City Manager Approval Date: 9/7/2017
Attachments (list in packet assembly order):
1. Resolution Authorizing the City Manager to Execute Master Agreement and Task
Order 2017-01 with M-Group and related actions
2. Resolution Exhibit A - Master Agreement for Consultant Services
3. Resolution Exhibit B – M-Group Task Order 2017-01
4. M-Group Qualifications
1
RESOLUTION NO. 2017-113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE A MASTER SERVICE
AGREEMENT AND TASK ORDER 2017-01 WITH M-GROUP AND RELATED
ACTIONS
WHEREAS; the City desires assistance from municipal planning, environmental and
urban design firms, and specialty consulting firms; and
WHEREAS; staff hires consultants to supplement staffing, to provide replacement
staffing, and to provide knowledge in areas where the staff requires additional expertise; and
WHEREAS, there is a need to call on outside consultants to assist in various private and
public development projects for planning, environmental, and urban design and other services as
needed; and
WHEREAS, M-Group is a qualified local consultant providing a wide range of urban
and environmental planning and staff augmentation services, which will support the City’s work;
and
WHEREAS, the fee schedule for the City’s Development Services Department provides
for full recovery of costs, including consultant support costs, from benefitting development
interests.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the Master Services Agreement, included as Attachment A, and Task Order 2017-01,
included as Attachment B, are approved, subject to minor revisions by the City Manager or City
Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute
the Master Agreement and M-Group Task Order 2017-01 between M-Group, a California
consulting firm, and the City of Rohnert Park, a municipal corporation, for various private and
public development projects for planning, environmental, urban design, and other services as
needed.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of the Master Agreement and Task Order 2017-01.
DULY AND REGULARLY ADOPTED this 12th day of September, 2017.
CITY OF ROHNERT PARK
____________________________________
Jake Mackenzie, Mayor
ATTEST:
______________________________
JoAnne M. Buergler, City Clerk
Attachments: Attachment A and Attachment B
AHANOTU: _______ CALLINAN: ________ STAFFORD:_______ MACKENZIE: ________ BELFORTE:________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Attachment A to Resolution
1
MASTER AGREEMENT FOR CONSULTANT SERVICES
This MASTER AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is
entered into as of the 12th day of September, 2017, by and between the City of Rohnert Park
("City"), a California municipal corporation, and M-Group ("Consultant"), a California
Corporation, with reference to the following facts, understandings and intentions.
Recitals
WHEREAS, City desires to obtain general city planning services; and
WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to
provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the
services described in Section 3 of this Agreement, subject to the terms and conditions of this
Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. Incorporation of Recitals. The recitals and all defined terms set forth above are
hereby incorporated into this Agreement as if set forth herein in full.
2. Project Coordination. Authorized representatives shall represent City and
Consultant in all matters pertaining to this Agreement.
A. City. The City Manager or his/her designee shall represent City for
all purposes under this Agreement, except where approval for the City is specifically required by
the City Council. The Planning Manager is hereby designated as the project manager (“Project
Manager”). The Project Manager shall supervise the progress and execution of this Agreement.
B. Consultant. The Consultant shall assign Heather Hines, Principal to
have overall responsibility for the progress and execution of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals
as City may determine from time to time, Consultant shall perform the type of services generally
set out in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference.
Consultant shall be assigned to provide particular services pursuant to the requirements of a task
order that has been issued in conformance with the City’s Purchasing Policy (“Task Order”)
executed by Consultant and City.
B. Time of Performance. The services of Consultant are to commence
upon receipt of a written notice to proceed from City, but in no event prior to receiving a fully
OAK #4844-6469-8375 v103
executed agreement from City and obtaining and delivering the required insurance coverage, and
satisfactory evidence thereof, to City. Consultant shall perform its services in accordance with the
schedule attached to the Task Order. Any changes to these dates in either this Section 3 or the
Task Order shall be approved in writing by the Project Manager.
C. Standard of Quality. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be performed 1) with due diligence, using its best efforts to
perform and coordinate all activities in a timely manner; 2) in accordance with all applicable legal
requirements; and 3) with the standard of quality ordinarily to be expected of competent
professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all
errors made in the provision of services under this Agreement. In the event that Consultant fail to
make such correction in a timely manner, City may make the correction and charge the cost thereof
to Consultant.
4. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Consultant,
including both payment for professional services and reimbursable expenses, shall: (1) for
services provided directly under this Agreement be at the rate and schedules more particularly
described in Exhibit B, attached hereto and incorporated by this reference, or (2) for services
authorized by Task Orders, be at the rate and schedules specified by said Task Order. However,
in no event shall the amount City pays to Consultant for services provided directly under this
Agreement exceed fifteen thousand dollars ($15,000.00); nor shall the amount City pays to
Consultant for work done by Task Order exceed the total compensation specified by the Task
Order. Whether working under this Master Agreement or a Task Order, the services of the
Consultant shall not commence without a written notice to proceed from the City. City’s
obligation to pay compensation to Consultant as provided herein is contingent upon Consultant’s
compliance with the terms and conditions of this Agreement and any amendments thereto.
Payment by City under this Agreement shall not be deemed a waiver of unsatisfactory work,
even if such defects were known to the City at the time of payment. City shall pay Consultant as
compensation in full for such services and expenses for the different elements of the scope of
work as follows:
B. Timing of Payment.
(1) Consultant shall submit itemized monthly statements for work
performed. All statements shall include adequate documentation
demonstrating work performed during the billing period and shall
conform to Federal Funding invoicing requirements, if applicable.
Except as otherwise provided herein, City shall make payment, in
full, within thirty (30) days after approval of the invoice by City.
(2) Payments due and payable to Consultant for current services must
be within the current budget and within an available, unexhausted
and unencumbered appropriation of the City. In the event the City
has not appropriated sufficient funds for payment of Consultant
OAK #4844-6469-8375 v103
services beyond the current fiscal year, this Agreement shall cover
only those costs incurred up to the conclusion of the current fiscal
year; payment for additional work is conditional upon future City
appropriation.
C. Changes in Compensation. Consultant will not undertake any work
that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement without
prior written amendment to this Agreement. City shall have the right to amend the Scope of Work
within the Agreement by written notification to the Consultant. In such event, the compensation
and time of performance shall be subject to renegotiation upon written demand of either party to
the Agreement. Consultant shall not commence any work exceeding the Scope of Work without
prior written authorization from the City. Failure of the Consultant to secure City's written
authorization for extra or changed work shall constitute a waiver of any and all right to adjustment
in the contract price or time due, whether by way of compensation, restitution, quantum meruit,
etc. for work done without the appropriate City authorization.
D. Taxes. Consultant shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no premium
or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours
per work week, or work performed during non-standard business hours, such as in the evenings or
on weekends. Consultant shall not receive a premium or enhanced pay for work performed on a
recognized holiday. Consultant shall not receive paid time off for days not worked, whether it be
in the form of sick leave, administrative leave, or for any other form of absence.
F. Litigation Support. Consultant agrees to testify at City's request if
litigation is brought against City in connection with Consultant's work product. Unless the action
is brought by Consultant or is based upon Consultant's negligence, City will compensate
Consultant for the preparation and the testimony at Consultant's standard hourly rates, if requested
by City and not part of the litigation brought by City against Consultant.
5. Term. The term of this Agreement shall commence on the date of its execution by
both parties and shall continue in full force and effect until June 30, 2019, unless earlier terminated
in accordance with this Agreement. Notwithstanding the foregoing, this Agreement may be
extended for successive one-year term(s) upon mutual, written approval by the City Manager or
his/her designee and Consultant. Work authorized by a separate Task Order as contemplated by
this Agreement shall be performed in accordance with the schedule set forth in the Task Order.
6. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if any,
shall be subject to the Project Manager's inspection and approval. The inspection of such work
shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
OAK #4844-6469-8375 v103
7. Ownership of Documents. Title, including the copyright and all intellectual
property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings,
descriptions, designs, data, photographs, reports and any other final work products compiled,
prepared or obtained by the Consultant under the Agreement shall be vested in City, none of which
shall be used in any manner whatsoever, by any person, firm, corporation, or agency without the
expressed written consent of the City. Consultant shall assume no responsibility for the unintended
use by others of such final work products which are not related to the scope of the services
described under this Agreement. Basic survey notes and sketches, charts, computations, and other
data prepared or obtained under the Agreement shall be made available, upon request, to City
without restriction or limitations on their use. Consultant may retain copies of the above-described
information but agrees not to disclose or discuss any information gathered, discussed or generated
in any way through this Agreement without the written permission of City during the term of this
Agreement, unless required by law.
8. Employment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for services
in connection with this Agreement without the prior written approval of the City.
9. Conflict of Interest.
A. Consultant covenants and represents that neither it, nor any officer
or principal of its firm, has, or shall acquire any investment, income, business entity, interest in
real property, or other interest, directly or indirectly, which would conflict in any manner with the
interests of City, hinder Consultant's performance of services under this Agreement, or be affected
in any manner or degree by performance of Consultant's services hereunder. Consultant further
covenants that in the performance of the Agreement, no person having any such interest shall be
employed by it as an officer, employee, agent, or subcontractor without the express written consent
of the City. Consultant agrees at all times to avoid conflicts of interest, or the appearance of any
conflicts of interest, with the interests of the City in the performance of the Agreement.
(1) Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(2) will conduct research and arrive at conclusions with respect to its
rendition of information, advice, recommendation, or counsel
independent of the control and direction of the City or of any City
official, other than normal contract monitoring; and
(3) possesses no authority with respect to any City decision beyond the
rendition of information, advice, recommendation, or counsel.
(2 Cal. Code Regs. § 18700(a)(2).)
10. Liability of Members and Employees of City. No member of the City and no other
officer, elected official, employee or agent of the City shall be personally liable to Consultant or
otherwise in the event of any default or breach of the City, or for any amount which may become
due to Consultant or any successor in interest, or for any obligations directly or indirectly incurred
under the terms of this Agreement. The City has no liability or responsibility for any accident, loss,
OAK #4844-6469-8375 v103
or damage to any work performed under this Agreement whether prior to its completion or
acceptance or otherwise.
11. Indemnity.
A. Indemnification. To the fullest extent permitted by law, Consultant
shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the
City) and hold harmless City and any and all of its officers, officials, employees, agents and
volunteers (“Indemnified Parties”) from and against any and all liability (including liability for
claims, demands, damages, obligations, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged
or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert
witness fees) of any nature (“Liability”), whether actual, alleged or threatened, which arise out of,
pertain to, or relate to the performance or failure to comply with this Agreement, regardless of any
fault or alleged fault of the Indemnified Parties.
For design professionals (as that term is defined by statute) acting within the scope of their
professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense,
indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any
Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened,
which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended from
time to time.
The only exception to Consultant’s responsibility to indemnify, protect, defend, and hold harmless
the Indemnified Parties from Liability is due to the active negligence or willful misconduct of City
or its elective or appointive boards, officers, agents and employees.
B. Scope of Obligation. Consultant’s duty to indemnify, protect,
defend and hold harmless as set forth in this Section 11 shall include the duty to defend (by counsel
reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This
indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Consultant under worker’s compensation, disability
or other employee benefit acts or the terms, applicability or limitations of any insurance held or
provided by Consultant and shall continue to bind the parties after termination/completion of this
agreement. This indemnification shall be regardless of and not in any way limited by the insurance
requirements of this contract. This indemnification is for the full period of time allowed by law
and shall survive the termination of this agreement. Consultant waives any and all rights to express
or implied indemnity against the Indemnified Parties concerning any Liability of the Consultant
arising out of or in connection with the Agreement or Consultant’s failure to comply with any of
the terms of this Agreement.
Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this Section 11
shall not be excused because of the Consultant’s inability to evaluate Liability, or because the
Consultant evaluates Liability and determines that the Consultant is not or may not be liable. The
Consultant must respond within thirty (30) calendar days to any tender by the City, unless the time
for responding has been extended by an authorized representative of the City in writing. If the
OAK #4844-6469-8375 v103
Consultant fails to timely accept such tender, in addition to any other remedies authorized by law,
as much of the money due or that may become due to the Consultant under this Agreement as shall
reasonably be considered necessary by the City may be retained by the City until disposition has
been made of the matter subject to tender, or until the Consultant accepts the tender, whichever
occurs first. Consultant agrees to fully reimburse all costs, including but not limited to attorney’s
fees and costs and fees of litigation incurred by the City in responding to matters prior to
Consultant’s acceptance of the tender.
12. Independent Contractor. It is expressly agreed that Consultant, in the performance
of the work and services agreed to be performed by Consultant, shall act as and be an independent
contractor and not an agent or employee of City and shall have responsibility for and control over
the details and means of providing its services under this Agreement. Consultant shall furnish, at
its own expense, all labor, materials, equipment, tools, transportation and services necessary for
the successful completion of the services under this Agreement. As an independent contractor,
Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's
employees, and Consultant hereby expressly waives any claim it may have to any such rights.
Consultant, its officers, employees and agents shall not have any power to bind or commit the City
to any decision.
13. Compliance with Laws.
A. General. Consultant shall use the standard of care in its profession
to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. City is not
responsible or liable for Consultant's failure to comply with any or all of the requirements
contained in this paragraph or in this Agreement.
B. Workers' Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing performance of the Agreement and at all times in the performance of the Agreement.
C. Prevailing Wage. Consultant and Consultant's subconsultants (if
any) shall, to the extent required by the California Labor Code, pay not less than the latest
prevailing wage rates to workers and professionals as determined by the Director of Industrial
Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2.
Copies of the applicable wage determination are on file at the City's office of the City Clerk.
D. Injury and Illness Prevention Program. Consultant certifies that it is
aware of and has complied with the provisions of California Labor Code § 6401.7, which requires
every employer to adopt a written injury and illness prevention program.
E. Business Licenses. Except as otherwise allowed by City in its sole
discretion, Consultant and all subconsultants shall have acquired, at Consultant’s expense, a
OAK #4844-6469-8375 v103
business license from the City in accordance with Chapter 5.04 of the Rohnert Park Municipal
Code, prior to City's issuance of an authorization to proceed with the Services. Such license(s)
shall be kept valid throughout the term of this Agreement. City may withhold compensation from
Consultant until such time as Consultant complies with this section.
F. Waiver of Subrogation. Consultant and Consultant's insurance
company agree to waive all rights of subrogation against City, its officers, elected officials,
employees, agents and volunteers for losses paid under Consultant's workers' compensation
insurance policy which arise from the work performed by Consultant for City.
14. Confidential Information. All data, documents, discussions or other information
developed or received by or for Consultant in performance of this Agreement are confidential and
not to be disclosed to any person except as authorized by City, or as required by law.
15. Assignment; Subcontractors; Employees
A. Assignment. Consultant shall not assign, delegate, transfer, or
convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or
interest in or to the same or any part thereof without the City's prior written consent, which shall
be in the City’s sole discretion. Any assignment without such approval shall be void and, at the
City's option, shall immediately cause this Agreement to terminate.
B. Subcontractors; Employees. Consultant shall be responsible for
employing or engaging all persons necessary to perform the services of Consultant hereunder. No
subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors are
deemed to be employees of the Consultant, and Consultant agrees to be responsible for their
performance. Consultant shall give its personal attention to the fulfillment of the provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of the
Project Manager.
16. Insurance. Without limiting Consultant's indemnification provided herein,
Consultant shall, at its own expense, procure and maintain insurance that complies with the
requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated
by reference. Consultant shall upon thirty (30) days’ notice comply with any changes in the
amounts and terms of insurance as may be required from time-to-time by City’s risk manager.
17. Termination of Agreement; Default.
A. This Agreement and all obligations hereunder may be terminated at
any time, with or without cause, by the City upon five (5) days' written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this
Agreement within the time and in the manner herein provided or otherwise violates any of the
terms of this Agreement, in addition to all other remedies provided by law, City may terminate
this Agreement immediately upon written notice. In such event, Consultant shall be entitled to
OAK #4844-6469-8375 v103
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of the breach of the Agreement by
consultant.
C. In the event this Agreement is terminated by City without cause,
Consultant shall be entitled to any compensation owing to it hereunder up to the time of such
termination, it being understood that any payments are full compensation for services rendered
prior to the time of payment.
D. Upon termination of this Agreement with or without cause,
Consultant shall turn over to the City Manager immediately any and all copies of studies, sketches,
drawings, computations, and other data, whether or not completed, prepared by Consultant or its
subcontractors, if any, or given to Consultant or its subcontractors, if any, in connection with this
Agreement. Such materials shall become the permanent property of the City. Consultant,
however, shall not be liable for the City's use of incomplete materials nor for the City's use of
complete documents if used for other than the project contemplated by this Agreement.
18. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as it deems necessary due to
unfavorable conditions or to the failure on the part of the Consultant to perform any provision of
this Agreement. Consultant will be paid for satisfactory services performed prior to the date of
suspension. During the period of suspension, Consultant shall not receive any payment for
services or expenses incurred by Consultant by reason of such suspension.
19. Merger; Amendment. This Agreement constitutes the complete and exclusive
statement of the agreement between City and Consultant and shall supersede all prior negotiations,
representations, or agreements, either written or oral. This document may be amended only by
written instrument, signed by both the City and Consultant. All provisions of this Agreement are
expressly made conditions.
20. Interpretation. This Agreement shall be interpreted as though it was a product of a
joint drafting effort and no provisions shall be interpreted against a party on the ground that said
party was solely or primarily responsible for drafting the language to be interpreted.
21. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
22. Time of the Essence. Time is of the essence of this Agreement. Upon receipt of a
written notice from City to proceed with work required by a Task Order, Consultant shall
immediately commence work to perform the services required by that Task Order according to the
time requirements set in the Task Order.
OAK #4844-6469-8375 v103
23. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in writing
and either served personally or sent by prepaid, first class mail. Any such notice, demand, etc.
shall be addressed to the other party at the address set forth below. Either party may change its
address by notifying the other party of the change of address. Notice shall be deemed
communicated within 72 hours from the time of mailing if mailed as provided in this section.
If to City: City Clerk
City of Rohnert Park - City Hall
130 Avram Avenue
Rohnert Park, CA 94928
If to Consultant: Heather Hines
M-Group
499 Humboldt Street
Santa Rosa, CA 95404
24. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City and all documents and
records which demonstrate performance under this Agreement for a minimum period of three (3)
years, or for any longer period required by law, from the date of termination or completion of this
Agreement.
B. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated
representative of any of these officers. Copies of such documents shall be provided to City for
inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon,
the records shall be available at Consultant's address indicated for receipt of notices in this
Agreement.
C. The City may, by written request by any of the above-named
officers, require that custody of the records be given to the City and that the records and documents
be maintained in the City Manager's office.
25. Agreement Binding. The terms, covenants, and conditions of this Agreement shall
apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
26. Equal Employment Opportunity. Consultant is an equal opportunity employer and
agrees to comply with all applicable state and federal regulations governing equal employment
opportunity. Consultant will not discriminate against any employee or applicant for employment
because of race, religion, age, sex, creed, color, sexual orientation, marital status or national origin.
Consultant will take affirmative action to ensure that applicants are treated during such
OAK #4844-6469-8375 v103
employment without regard to race, religion, age, sex, creed, color, sexual orientation, marital
status, or national origin. Such action shall include, but shall not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. Consultant further agrees to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions of this nondiscrimination
clause.
27. Non-Exclusive Agreement. This is a non-exclusive agreement. City reserves the
right to provide, and to retain other consultants to provide, services that are the same or similar to
the services described in this Agreement.
28. Non-Solicitation. The City shall not solicit or lobby Consultant staff engaged under
this contract to apply for City employment under the Term of this Agreement and for 12 months
afterwards.
29. City Not Obligated to Third Parties. The City shall not be obligated or liable for
payment hereunder to any party other than Consultant.
30. Remedies/Waiver. No failure on the part of either party to exercise any term,
covenant, condition, right or remedy hereunder shall operate as a waiver of any other term,
covenant, condition, right or remedy that such party may have hereunder. All remedies permitted
or available under this Agreement, or at law or in equity, are cumulative and alternative. As a
condition precedent to commencing legal action involving a claim or dispute against the City
arising from this Agreement, the Consultant must present a written claim to City in accordance
with the Rohnert Park Municipal Code
31. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall
be construed as if such invalid, illegal, or unenforceable provision had not been contained herein.
32. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements
33. Execution. This Agreement may be executed in several counterparts, each of which
shall constitute one and the same instrument and shall become binding upon the parties when at
least one copy hereof shall have been signed by both parties hereto. In approving this Agreement,
it shall not be necessary to produce or account for more than one such counterpart.
OAK #4844-6469-8375 v103
34. News Releases/Interviews. All Consultant and subconsultant news releases, media
interviews, testimony at hearings and public comment associated with the Consultants work with
the City of Rohnert Park shall be prohibited unless expressly authorized by City.
35. Applicable Law; Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that a trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
36. Authority. Each individual executing this Agreement on behalf of one of the parties
represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such
party and that this Agreement is binding on such party in accordance with its terms.
37. Statement of Economic Interest. If City determines Consultant comes within the
definition of Consultant under the Political Reform Act (Government Code §87100), Consultant
shall complete and file and shall require any other person doing work under this Agreement to
complete and file a "Statement of Economic Interest" with the Clerk of the City of Rohnert Park
disclosing Consultant and/or such other person's financial interests.
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first
above written.
CITY OF ROHNERT PARK CONSULTANT
By:
__________________________________
City Manager
By:
Title:
Date: Date:
Per Resolution No. 2017-__adopted by the Rohnert
Park City Council at its meeting of September 12, 2017
CONSULTANT
By:
Title:
APPROVED AS TO FORM:
Date:
By:
__________________________________
City Attorney
ATTEST:
By:
__________________________________
City Clerk
Attachment A to Resolution
EXHIBIT A SCOPE OF SERVICES
Planning and Environmental Review Services
A. Development Review Planning Services
Consultant will provide contract staffing services to assist the City of Rohnert Park staff
with the project management and entitlement processing tasks for development projects
under review at the City. Service covered under this section is for service that is
reimbursed by private development and applicants under the City’s cost recovery
program. Tasks to be performed shall be specifically requested by City before and work
is initiated and may include:
1. Environmental Document Preparation and Management Provide oversight and direction
to project applicants and environmental consultants throughout completion of the
environmental review processes, serving as primary contact between the City, the
applicant and environmental consultant. Review and comment on the environmental
documents on behalf of the Planning Division. Compile all environmental review
comments completed by the various City departments and assist with the
interdepartmental coordination of environmental related comments as needed.
Oversight and management of the environmental document preparation; ensure routing of
submittals to the appropriate departments and agencies; and provide environmental
review status/schedule updates. Ensure departmental files provide a legally-adequate
administrative record. Complete or review environmental documentation to ensure
compliance with CEQA and other state regulations.
2. Application Review and Coordination Assist staff in ongoing processing and management
of the applications; update and organize all project files; review and comment on all project
submittals; and be responsible for scheduling regular meetings on an individual and group
basis between City staff, applicant and other agencies as needed to ensure steady progress
of the application processing. This would include communication and coordination with
each of the City departments and agencies in a manner that will provide consistent
responses and direction to the project applicant.
3. Development Agreement Provide support to City staff with Development Agreement
negotiations and completion of draft DAs.
4. Staff Report Preparation Prepare staff reports for Park and Recreation Commission,
Planning Commission and City Council hearing, resolutions, conditions of approval and
findings, as directed by the Development Service Director.
5. Public Hearing Preparation Prepare public presentation materials, including staff reports
and exhibits for the Commission and Council hearings.
6. Annexation Prepare annexation applications and coordinate process through LAFCO.
[13]
1257802v1A 80078/0012
OAK #4844-6469-8375 v103
7. Project Implementation Review and provide input on all supporting plans, programs and
actions to ensure that the project is consistent with City policies and environmental
mitigation requirements. Coordinate update of Specific Plan, General Plan Diagram and
Zoning Map to reflect final decision on development projects.
8. Other Work As directed.
[14]
1257802v1A 80078/0012
OAK #4844-6469-8375 v103
EXHIBIT B FEE SCHEDULE
M-GROUP STAFF HOURLY RATES
Admin Analyst
Planning Tech
$60 - $80
Assistant Planner
Assistant Urban Designer
$80 - $100
Associate Planner
Associate Urban Designer
Associate Environmental Planner
Historic Preservation Specialist
$100 - $125
Senior Planner
Senior Urban Designer
Environmental Planner
Project Manager
$125 - $145
Principal Planner $145 - $175
Principal $175 - $250
Notes: Hourly rates are subject to annual adjustment.
Subconsultants include a 10% administration fee
* Sub-consultants include a 10% administration fee
Attachment A to Resolution
Exhibit C
OAK #4844-6469-8375 v103
EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in
conformance with the requirements set forth below. Consultant will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here, Consultant
agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the
insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to City in excess of the limits and coverage required in this
agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form
CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross
liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no
event less than $2,000,000 (Two Million Dollars) per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 0001 including symbol 1 (Any Auto)
or the exact equivalent. Limits are subject to review, but in no event to be less than $2,000,000 (Two Million
Dollars) per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned
auto endorsement to the general liability policy described above. If Consultant or Consultant's employees
will use personal autos in any way on this project, Consultant shall provide evidence of personal auto
liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law
with employer's liability limits no less than $1,000,000 (One Million Dollars) per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an
umbrella liability policy shall include a drop down provision providing primary coverage above a maximum
$25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage
shall be provided on a "pay on behalf" basis, with defense costs payable in addition to policy limits. Policy
shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual
payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or
suits by one insured against another. Coverage shall be applicable to City for injury to employees of
Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to
approval of City following receipt of proof of insurance as required herein. Limits are subject to review but
in no event less than $2,000,000 (Two Million Dollars) per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form
coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered
Professional Services" as designated in the policy must specifically include work performed under this
agreement. The policy limit shall be no less than $1,000,000 (One Million Dollars) per claim and in the
aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the
insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Exhibit C
OAK #4844-6469-8375 v103
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers
in the state of California and with an A.M. Best's rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree
to the following with respect to insurance provided by Consultant.
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein
to include as additional insureds the City, its officers, elected officials, employees, agents, and
volunteers using standard ISO endorsement No. CG 20 10 or an approved equivalent. If completed
operations coverage is excluded, the policy must be endorsed to include such coverage. Consultant
also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant,
or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant
agrees to waive subrogation rights against City regardless of the applicability of any insurance
proceeds, and to require all contractors and subcontractors to do likewise.
3. The worker's compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
elected officials, employees, agents, and volunteers for losses paid under the terms of this policy
which arise from the work performed by the named insured for the City.
4. All insurance coverage and limits provided by Contractor and available or applicable to this agreement
are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any
other agreement relating to the City or its operations limits the application of such insurance coverage.
5. None of the coverages required herein will be in compliance with these requirements if they include
any limiting endorsement of any kind that has not been first submitted to City and approved of in
writing.
6. No liability policy shall contain any provision or definition that would serve to eliminate so-called
"third party action over" claims, including any exclusion for bodily injury to an employee of the
insured or of any contractor or subcontractor.
7. All coverage types and limits required are subject to approval, modification and additional
requirements by the City, as the need arises. Consultant shall not make any reductions in scope of
coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect
City's protection without City's prior written consent.
8. Proof of compliance with these insurance requirements, consisting of certificates of insurance
evidencing all of the coverages required and an additional insured endorsement to Consultant's
general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the event such insurance is
canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to
obtain any insurance it deems necessary to protect its interests under this or any other agreement and
to pay the premium. Any premium so paid by City shall be charged to and promptly paid by
Consultant or deducted from sums due Consultant, at City option.
Exhibit C
OAK #4844-6469-8375 v103
9. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of
coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory
wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation,
or that any party will "endeavor" (as opposed to being required) to comply with the requirements of
the certificate.
10. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided
by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis
in relation to any other insurance or self insurance available to City.
11. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is
brought onto or involved in the project by Consultant, provide the same minimum insurance coverage
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the requirements of this
section. Consultant agrees that upon request, all agreements with subcontractors and others engaged
in the project will be submitted to City for review.
12. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion
of the insurance required herein and further agrees that it will not allow any contractor, subcontractor,
Architect, Engineer or other entity or person in any way involved in the performance of work on the
project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing
coverage includes a deductible or self-insured retention, the deductible or self-insured retention must
be declared to the City. At that time the City shall review options with the Consultant, which may
include reduction or elimination of the deductible or self-insured retention, substitution of other
coverage, or other solutions.
13. The City reserves the right at any time during the term of the contract to change the amounts and
types of insurance required by giving the Consultant ninety (90) days advance written notice of such
change. If such change results in substantial additional cost to the Consultant, the City will negotiate
additional compensation proportional to the increased benefit to City.
14. For purposes of applying insurance coverage only, this Agreement will be deemed to have been
executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance
of or towards performance of this Agreement.
15. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other regard.
16. Consultant will renew the required coverage annually as long as City, or its employees or agents face
an exposure from operations of any type pursuant to this agreement. This obligation applies whether
or not the agreement is canceled or terminated for any reason. Termination of this obligation is not
effective until City executes a written statement to that effect.
17. Consultant shall provide proof that policies of insurance required herein expiring during the term of
this Agreement have been renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A
coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate
of insurance and/or additional insured endorsement as required in these specifications applicable to
Exhibit C
OAK #4844-6469-8375 v103
the renewing or new coverage must be provided to City within five days of the expiration of the
coverages.
18. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant
under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under
such laws with respect to City, its officers, elected officials, employees, agents, and volunteers.
19. Requirements of specific coverage features or limits contained in this section are not intended as
limitations on coverage, limits or other requirements nor as a waiver of any coverage normally
provided by any given policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party or insured to be
limiting or all-inclusive.
20. These insurance requirements are intended to be separate and distinct from any other provision in this
agreement and are intended by the parties here to be interpreted as such.
21. The requirements in this Section supersede all other sections and provisions of this Agreement to the
extent that any other section or provision conflicts with or impairs the provisions of this Section.
22. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any
way with the project reserves the right to charge City or Consultant for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted with reference to City. It
is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect
thereto.
23. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising
out of the work performed under this agreement. City assumes no obligation or liability by such
notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they
are likely to involve City.
Attachment A to Resolution
1257802v1A 80078/0012
OAK #4844-6469-8375 v103
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the __________________________________, and a duly
authorized representative of the firm of _____________________________________,
whose address is ______________________________________________________, and that
neither I nor the above firm I here represent has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to secure
this Agreement.
b) Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona
fide employee working solely for me or the above consultant) any fee,
contribution, donation, or consideration of any kind for, or in connection
with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
_________________ ___________________________________
Date Signature
Attachment B to Resolution
M –Group TASK ORDER NO. 2017-01
CITY OF ROHNERT PARK
AND
M Group
AUTHORIZATION TO PROVIDE URBAN AND ENVIRONMENTAL PLANNING AND STAFF
AUGMENTATION SERVICES
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct M-Group to proceed with the work specified
in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City
of Rohnert Park ("City") and M-Group ("Consultant") hereto dated September 12, 2017.
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Exhibit “A” - Scope of Services.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Exhibit “B” for an amount not-to-exceed $100,000.
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by June 30, 2019, or as extended by the City
Manager.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional services between
City and Consultant are incorporated by reference.
Approved this 12th day of September, 2017.
CITY OF ROHNERT PARK M-Group
____________________________
Darrin Jenkins, City Manager (Date) By: Name, Title (Date)
Per Resolution No. 2017-____ adopted by the
Rohnert Park City Council at its meeting of
September 12, 2017.
ATTEST: APPROVED AS TO FORM
____________________________ _________________________________
JoAnne Buergler, City Clerk Michelle Marchetta Kenyon, City Attorney
Attachment B to Resolution
[2]
1257802v1A 80078/0012
OAK #4844-6469-8375 v103
EXHIBIT A SCOPE OF SERVICES
Planning and Environmental Review Services
A. Development Review Planning Services
Consultant will provide contract staffing services to assist the City of Rohnert Park staff with the project
management and entitlement processing tasks for development projects under review at the City. Service
covered under this section is for service that is reimbursed by private development and applicants under
the City’s cost recovery program. Tasks to be performed shall be specifically requested by City before
and work is initiated and may include:
1. Environmental Document Preparation and Management Provide oversight and direction
to project applicants and environmental consultants throughout completion of the
environmental review processes, serving as primary contact between the City, the
applicant and environmental consultant. Review and comment on the environmental
documents on behalf of the Planning Division. Compile all environmental review
comments completed by the various City departments and assist with the
interdepartmental coordination of environmental related comments as needed.
Oversight and management of the environmental document preparation; ensure routing of
submittals to the appropriate departments and agencies; and provide environmental
review status/schedule updates. Ensure departmental files provide a legally-adequate
administrative record. Complete or review environmental documentation to ensure
compliance with CEQA and other state regulations.
2. Application Review and Coordination Assist staff in ongoing processing and management of the
applications; update and organize all project files; review and comment on all project submittals;
and be responsible for scheduling regular meetings on an individual and group basis between City
staff, applicant and other agencies as needed to ensure steady progress of the application
processing. This would include communication and coordination with each of the City departments
and agencies in a manner that will provide consistent responses and direction to the project
applicant.
3. Development Agreement Provide support to City staff with Development Agreement negotiations
and completion of draft DAs.
4. Staff Report Preparation Prepare staff reports for Park and Recreation Commission, Planning
Commission and City Council hearing, resolutions, conditions of approval and findings, as
directed by the Development Service Director.
5. Public Hearing Preparation Prepare public presentation materials, including staff reports
and exhibits for the Commission and Council hearings.
6. Annexation Prepare annexation applications and coordinate process through LAFCO.
7. Project Implementation Review and provide input on all supporting plans, programs and actions
to ensure that the project is consistent with City policies and environmental mitigation
requirements. Coordinate update of Specific Plan, General Plan Diagram and Zoning Map to
reflect final decision on development projects.
8. Other Work As directed.
Attachment B to Resolution
[3]
1257802v1A 80078/0012
OAK #4844-6469-8375 v103
Attachment B to Resolution
[4]
1257802v1A 80078/0012
OAK #4844-6469-8375 v103
EXHIBIT B FEE SCHEDULE
M-GROUP STAFF HOURLY RATES
Admin Analyst
Planning Tech
$60 - $80
Assistant Planner
Assistant Urban Designer
$80 - $100
Associate Planner
Associate Urban Designer
Associate Environmental Planner
Historic Preservation Specialist
$100 - $125
Senior Planner
Senior Urban Designer
Environmental Planner
Project Manager
$125 - $145
Principal Planner $145 - $175
Principal $175 - $250
Notes: Hourly rates are subject to annual adjustment.
Subconsultants include a 10% administration fee
M-GROUP.US
a new design on urban planning
499 Humboldt Street
Santa Rosa, CA
95404
SUBMITTED BY M-GROUP
JULY 21, 2017
CITY OF ROHNERT PARK
COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE
3 • a new design on urban planning • m-group.us M–GROUP |COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 3
Jeffrey S. Beiswenger, AICP
Planning Manager
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
RE: M-GROUP QUALIFICATIONS PACKAGE
Dear Mr. Beiswenger,
Thank you for reaching out to me regarding the City of Rohnert Park’s needs for planning support. Based on our
recent conversation it is my understanding that the City is looking for planning assistance focused on development
review, zoning code updates, policy planning, and urban design. M-Group is an excellent match for the current needs
in Rohnert Park; we excel in each of the service areas needed by the community and have additional capacity to
provide for future support needs that may be identified. We are prepared to begin immediately and are flexible so
that we can collaboratively tailor the optimal solution for the City. We are located a short drive from City Hall and know
the region well.
M-Group is a mid-sized planning firm focused in the Bay Area with offices in Santa Rosa, Napa, Hayward and Campbell.
We provide a range of planning services and have served over 55 communities in the Bay Area. Our mission is to
create a new design on urban planning by working closely with city staff, stakeholders, and decision makers to address
planning needs in a tailored and forward-looking manner. Timeliness, efficiency, best practices and excellent customer
service are at the core of our approach to planning consulting and staffing solutions.
M-Group’s planners have access to our rich professional network to ensure our clients receive the best possible service.
Our team of over 45 planners has expertise in policy planning, urban design, development and environmental review,
community engagement, and historic preservation. We provide on-call planning services both on-site and remotely
with staff ranging in experience from principal to assistant planner. M-Group’s team is fully capable of assisting the City
of Rohnert Park and I am confident we can provide integrated, efficient and high-quality services to meet your current
and ongoing needs as an extension of your in-house planning staff.
Our focused approach to each client allows M-Group to tailor our services and provide quality control. This qualification
package outlines our team’s expertise, and illustrates the range of services that we can provide. The specific personnel
included in this package were chosen to address the immediate planning needs in Rohnert Park.
M-Group is pleased to submit this qualification package for your review. I look forward to meeting with you on August
9th and continuing our discussion of how we can refine the services that we provide to Rohnert Park. We trust that
the enclosed information is adequate for your evaluation, but should you require any other materials, do not hesitate
to contact me.
Sincerely,
Heather Hines
Principal
707.540.0723
hhines@m-group.us
COVER LETTER 03
M-GROUP PROFILE 05
POLICY PLANNING 06
URBAN DESIGN 10
ENVIRONMENTAL REVIEW 12
HISTORIC PRESERVATION 16
COMMUNITY ENGAGEMENT 20
STAFFING SERVICES 22
PERSONNEL 24
REFERENCES 26
APPENDIX A: RESUMES
APPENDIX B: FEE SCHEDULE
TABLE OF CONTENTS
M-Group exists to bring innovative and effective planning solutions to Bay Area cities. Since the
creation of the firm in 2006, we have brought the full range of planning services to over 55 Bay Area
communities.
We are committed to a new design on urban planning. This approach to planning takes many forms
both in our work and in our relationships with our clients. This new design includes:
• Very clear communication
• An enthusiastic and fun approach to planning
• A commitment to continuous improvement
• Creating a sustainable future by balancing the needs of the natural and built environments
• Creating a long-lasting, employee-centered, client focused firm
M-Group planners have extensive experience working on complex and high-profile projects
throughout the region. Our planning group brings together a broad range of planning expertise and
substantial real-world experience to help cities plan for the future.
Our team of more than 45 planners is focused
on the following areas:
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS
a new design on urban planning
M-Group Office
Client Cities
650.938.1111
579 Clyde Ave
Suite 340
Mountain View, CA 94043
707.259.1790
1303 Jefferson St
Suite 100-B
Napa, CA 94559
510.634.8443
22561 Main St
Suite 200
Hayward, CA 94541
707.540.0723
499 Humboldt St
Santa Rosa, CA 95404
M-GROUP PROFILE
POLICY PLANNING
6 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 6
POLICY PLANNING CLIENTS
CITY OF ANTIOCH
CITY OF BELVEDERE
CITY OF BURLINGAME
CITY OF CAMPBELL
CITY OF COALINGA
TOWN OF COLMA
TOWN OF CORTE MADERA
CITY OF DALY CITY
CITY OF FOSTER CITY
CITY OF FREMONT
TOWN OF LOS ALTOS HILLS
CITY OF MILL VALLEY
CITY OF MONTE SERENO
CITY OF NAPA
CITY OF PALO ALTO
CITY OF PETALUMA
CITY OF REDWOOD CITY
CITY OF SAN RAFAEL
CITY OF SANTA ROSA
CITY OF SAUSALITO
CITY OF SOLEDAD
CITY OF SONOMA
CITY OF SUNNYVALE
CITY OF WALNUT CREEK
COUNTY OF SONOMA
CITY OF VALLEJO
TOWN OF WOODSIDE
Our team of experienced planners have hands-on experience crafting and
implementing General Plans, Specific Plans, Zoning Codes, and other policy
planning efforts that help guide development in Bay Area communities. We have
experience leading projects and working collaboratively with transportation
planners, engineers, specialists in various fields, and fiscal analysts to turn big
picture ideas into real world solutions.
We provide comprehensive planning services for long-range planning projects,
beginning with data analysis and conditions assessment, through to project scoping
and visioning, evaluating policy alternatives, and crafting appropriate policies for the
local context. In the 5th Housing Element cycle (2015-2023), M-Group successfully
completed or managed 8 certified Housing Elements throughout the Bay Area. We
have overseen holistic General Plans updates as well as targeted refinements and
audits. In many cases, our work builds on previous policy planning projects that we
have overtaken, a testament to our ability to forge productive relationships with
our clients to find policy solutions that are appropriate for the community.
Our experience crafting policy documents that set the grand vision for a city’s future
enables us to prepare Precise, Area, and Specific Plans that are deeply rooted in
local goals and needs. We augment our skills and capacities by partnering with
carefully-selected firms and professionals that understand the local context and
bring the highest-quality analyses and technical expertise.
We believe the critical path for a successful planning effort is to engage the
community and key stakeholders; for every project we seek to create a tailored
engagement strategy that is inclusive, interactive, and insightful.
M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 7 7 • a new design on urban planning • m-group.us
PROJECT EXPERIENCE
SAUSALITO, CA | GENERAL PLAN UPDATE AND EIR
In March, 2017, the City of Sausalito awarded M-Group the contract to complete a targeted
General Plan Update for the community. The scope of work involves completing a detailed
assessment of current conditions, with projections for the next 20 years to inform
updates to each Element of the General Plan. M-Group is leading a robust community-
engagement effort to develop a clear vision and set goals that will guide the policy update.
We are managing a team of consultants specially-selected to meet Sausalito’s needs, such
as dealing with the stresses and opportunities created by a thriving tourism-economy,
addressing sea level rise and risks to waterfront properties, and crafting land use and
circulation policies that recognize the need to balance and temper the development
pressures faced by the community.
The General Plan Update builds on M-Group’s success completing the 2009-2014 and
2015-2023 Housing Element updates and associated code changes for the City. Sausalito
is a hillside and coastal community overlooking Richardson Bay. The City’s topography
and access to vistas presented major constraints to the Housing Element Update, partially
contributing to the City deferring from the previous two update cycles.
M-Group, in partnership with Karen Warner Associates, was retained for the 2015-2023
Housing Element Update. This effort included implementation of the 2009-2014 Housing
Element and amendments to reflect new concerns brought forth by the community.
The project team successfully navigated challenges to amend the previous Element,
implemented the required code changes, and updated the 2015-2023 Housing Element,
which was adopted in January 2015.
BELVEDERE, CA | GENERAL PLAN AND HOUSING ELEMENT UPDATE
M-Group partnered with Plan B Municipal Consulting to complete a comprehensive
update of Belvedere’s General Plan. Our team provided Belvedere with a multifaceted,
living document that articulates the community vision and provides guidance for the
future. We were engaged to conduct background research of land use elements, study
existing conditions, assist with research for the Housing Element Update, evaluate various
policies and programs, assist with community outreach meetings, facilitate the General
Plan visioning process and prepare the General Plan Elements. The project included a
robust public outreach program to achieve community consensus on how to embrace the
future. During this period, M-Group assisted the City on an update of its Housing Element
in conjunction with the General Plan Update.
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS
8 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 8
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS
WINDSOR, CA | MARIJUANA AND SMOKING BAN ORDINANCES
In addition to providing on-call design and development review services for controversial
and complex projects, M-Group has assisted the Town of Windsor with several policy
projects and ordinance revisions. In 2017, M-Group organized and helped facilitate
community meetings to develop a multi-unit building smoking ban ordinance for the
Town. Community meetings were conducted with a variety of stakeholders, including
property management groups, public health advocates, public stakeholders and other
interested parties. M-Group managed public meetings, and drafted the ordinance based
on Town Council, staff, and community input. The draft ordinance was adopted by Town
Council on May 17, 2017.
M-Group also organized and facilitated a public hearing study session with Town Council
and community stakeholders to develop a local non-medical marijuana ordinance in
response to Proposition 64. M-Group drafted the ordinance with related amendments
to the Zoning Code, and is currently undertaking the review and adoption process with
the Planning Commission and Town Council. Adoption is expected by the end of 2017.
SUNNYVALE, CA | RETOOLING THE ZONING CODE
The City of Sunnyvale hired M-Group to “retool” and modernize its Zoning Code
to address internal inconsistency and conflicts that have emerged through ad hoc
updates to the Code over the last several years. City staff began their update process
in 2011 with a series of meetings with the Planning Commission and City Council. These
meetings aimed to gain clarity on the direction of the retooling process but stalled due
to workload. M-Group was engaged in 2015 to conduct a systematic Zoning Code update.
The project will reorganize and modernize the Zoning Code, improve policy integration
and code organization, and create parallel structures to make information easier to find.
The Retooling effort simplifies and standardizes the array of permits and approvals that
have evolved over the years into a simple and logical framework. M-Group is working
closely with the Community Development Department, City Attorney, and the City’s code
codifier to complete the project.
COUNTY OF SONOMA | AIRPORT AREA SPECIFIC PLAN UPDATE
The Airport Area Specific Plan is an update to the 2009 Airport Industrial Area Specific
Plan. The current plan encompasses approximately 800 acres of land between US 101
and the Charles M. Schulz–Sonoma County Airport; it is comprised largely of industrial,
manufacturing, and office businesses employing over 5,000 people. The update involves
reevaluating the desired land use and circulation programs for the area, developing
design guidelines, and updating the EIR to support long-term industrial development
while diversifying uses to increase the number of amenities available to businesses,
employees, and residents. M-Group is working alongside staff and an Advisory Team
composed of community representatives, property owners, and technical experts.
Following a series of public and stakeholder engagement activities to clarify the vision
and goals for the area, M-Group is now exploring alternatives to select a preferred policy
framework. M-Group is managing a team of sub-consultants with expertise in circulation,
infrastructure, economic and market analysis, environmental review, and noise analysis.
9 • a new design on urban planning • m-group.us
ADOPTED JUNE 2, 2015 11
2-2. Consider on-site grading and
development requirements early in
the design.
2-3. When development requires grading,
follow the site’s natural contours to
avoid unnecessary cut and fill.
2-4. Where feasible, site existing buildings
and/or additions to avoid removing
mature trees and landscaping that is in
good health. In addition to the
preservation of Heritage Trees (defined
in Section 7.40 of the Municipal Code),
preserve other trees and vegetation
with significant growth and canopy
coverage.
2-5. Avoid locating both structures and
volumes of significant fill close to
streams, natural drainage features or
riparian buffer areas (see Section
18.38.075 of the Municipal Code for
Riparian Corridors and Buffer Zones
standards).
Follow the site’s natural contours when development requires grading. New construction
should avoid generating excessive grading and cut and fill of the terrain. (Guideline 2-3)
Building steps
down with site’s
natural slope
Building mass
deviates from the
natural slope
Building
oriented to
respect
natural
contours
Building is
oriented
perpendicular
to slope,
resulting in
extensive cut
and fill
Do This
Do This
Do This
Not This
Not This
Not This
Avoid removing mature trees and landscaping through
building siting. (Guideline 2-4)
Tree preservedExisting trees Trees removed
SITE PLANNING & DESIGN
HALF MOON BAY SINGLE-FAMILY RESIDENTIAL DESIGN GUIDELINES 22
Roof Forms
Roofs should reflect the character of the
neighborhood, and should be simple in form
while still creating visual interest. Elements such
as dormers, chimneys, skylights, and varying
heights and ridgelines can be utilized to ensure
good design and neighborhood continuity.
3-5. Maintain simple roof forms and avoid
excessive number of roof ridgelines,
heights, and hips.
3-6. Use hipped roofs on two-story homes
and additions to reduce perceived
massing impacts.
3-7. Design roof pitches to be compatible
with those of the existing architecture
and adjacent homes in the
neighborhood.
3-8. Incorporate varying heights in flat-roof
structures to avoid a “boxy”
appearance.
Do This Not This
Flat roofs should incorporate varying heights to avoid a “boxy” appearance. (Guideline 3-8)
Common roof forms used in
single-family home design.
Flat roof
Gable roof
Mansard roof
Gambrel roof
Shed roof
Hipped roof
Flat-roof home
with varying
roof heights
Flat-roof home
with no
variation in roof
heights
CHAPTER 3
HALF MOON BAYRESIDENTIAL DESIGN
GUIDELINES, WITH SUPPORTING
ILLUSTRATIONS, CLARIFY POLICY
DIRECTIONS AND IMPROVE
DEVELOPMENT OUTCOMES WHILE
MAINTAINING FLEXIBILITY
URBAN DESIGN
10 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 10
URBAN DESIGN CLIENTS
CITY OF BELVEDERE
CITY OF BURLINGAME
CITY OF COALINGA
CITY OF FREMONT
CITY OF HALF MOON BAY
CITY OF LOS ALTOS
CITY OF MILL VALLEY
CITY OF MONTE SERENO
CITY OF NAPA
CITY OF PALO ALTO
CITY OF REDWOOD CITY
CITY OF SANTA CLARA
CITY OF SANTA ROSA
CITY OF SARATOGA
COUNTY OF SONOMA
M-Group understands that place-based design brings projects and communities
to life. At M-Group, we apply a design lens to all areas of practice, and work with
communities on targeted design projects, including:
• Vision Plans
• Corridor and Streetscape Plans
• Area, Strategic, Master and Specific Plans
• Design Guidelines and Development Standards
We employ advanced urban planning practices that emphasize pedestrian-
and transit-oriented development patterns that are integrated with the natural
environment. We also ensure project objectives harmonize with the economic,
social and cultural needs of the community.
As planners that have worked in communities to implement design standards,
mixed use development regulations, and urban infill strategies, we understand how
to achieve high-quality design. Our design approach recognizes the variety of ways
that public and private space are enjoyed, and we seek to enhance the experience
for all users. Our extensive and in-depth knowledge of design guidelines and
experience in design review allow us to create compelling design plans and guiding
documents. We work closely with residents, the local development community, and
city governments to ensure our design documents are feasible and visionary. We
understand the importance of clarifying intent in design standards and guidelines,
so we develop highly illustrative policy documents that are descriptive and
informative.
M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 11 11 • a new design on urban planning • m-group.us
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS
PROJECT EXPERIENCE
SUNNYVALE, CA | EL CAMINO REAL CORRIDOR SPECIFIC PLAN AND EIR
In collaboration with the City of Sunnyvale, M-Group is leading a team of consultants
and a range of stakeholders to prepare a Specific Plan for the entire length of the city’s
El Camino Real Corridor. The corridor is comprised of four transit-focused “nodes” that
will become neighborhood centers with greater pedestrian activity to build on increased
transit availability along El Camino Real. The Plan will improve economic vitality while
refocusing land use and circulation patterns along the corridor to support mixed-use
development and enhance pedestrian, bike and transit mobility. M-Group is using a
form-based approach to prepare the Development Standards and Design Guidelines so
that future development will form the necessary components of a vibrant and safe public
realm.
M-Group has also developed and implemented a proactive and comprehensive
community engagement strategy. Our team has facilitated both Technical and Planning
Advisory Committee meetings, hosted pop-up and formal workshops throughout the
community, and met with City staff and members of the Planning Commission and City
Council to ensure the Plan supports the community’s vision and provides a road map
for implementing the plan’s objectives. M-Group also developed a style guide, logo, and
official website to create a strong visual identity for the project to make it recognizable
and approachable.
MILL VALLEY, CA | MULTI-FAMILY & MIXED-USE DESIGN GUIDELINES
M-Group worked with staff, City Council, and the Zoning and Design Guideline Advisory
Committee to develop Design Guidelines that implement the goals of the Mill Valley
2040 General Plan. The Guidelines complement existing standards in the City governing
multi-family residential and mixed-use development. The Mill Valley Design Guidelines
also provide direction for site planning and design, neighborhood compatibility, building
design, landscaping, and sustainability.
COALINGA, CA | CITY-WIDE DESIGN GUIDELINES
The Coalinga City-Wide Design Guidelines preserve the small-town character of the city
with respect to future single-family residential, multi-family residential, commercial, and
mixed-use development. The Guidelines implement the goals and policies of the 2025
General Plan, specifically addressing Implementation Measures of the Land Use Element
dealing with new infill development and city-wide architectural standards.
SANTA CLARA, CA|SINGLE-FAMILY AND DUPLEX RESIDENTIAL DESIGN GUIDELINES
The Design Guidelines M-Group prepared for the City of Santa Clara address issues
of neighborhood compatibility, two-story residential design, privacy, architecture, and
sustainability in detail. The Guidelines aim to preserve existing neighborhoods and
ensure that new homes and additions are compatible with the local context.
HALF MOON BAY, CA | SINGLE-FAMILY RESIDENTIAL DESIGN GUIDELINES
M-Group prepared Design Guidelines for Half Moon Bay in concert with staff, the Planning
Commission, and stakeholders. Half Moon Bay is a small community with quaint, historic
neighborhoods set in a stunning natural environment. The Guidelines articulated design
intentions for specific residential neighborhoods, with clear, illustrative examples of
appropriate design solutions to deal with a variety of unique site conditions.
Mill Valley Multi-family residential & mixed-use Design guidelines & development standards64
CHAPTER 4
Do This
Not This
Avoid installing
windows without
accentuating trim
features
Commercial use access
Multi-family
residential
use access
Decorative
detailing
Projecting
element
Change in
wall plane
Establish separate entryways for commercial and
residential uses in mixed-use buildings (Guideline
2.D.7)
Use design elements to clearly identify building entries. (Guideline 2.D.9)
Use window styles with details including trim,
shutters, flower boxes, and balconies to articulate
the façade. (Guideline 2.D.4)
1. Use window and door types with material, shape,
and proportion that complement the architectural
style of the building.
2. Ensure windows achieve proper vertical and
horizontal alignment along building faces.
3. Inset windows from building walls to create shade
and shadow detail.
4. Articulate window with accent trim, sills, kickers,
shutters, window flower boxes, balconies,
canopies, awnings, or trellises authentic to the
architectural style of the building.
5. Locate windows and skylights to maximize day
lighting and reduce the need for indoor lighting,
and eliminate the ‘lantern effect’.
6. Provide operable windows wherever possible to
allow for passive ventilation, heating, and cooling.
7. Design mixed-use development where multiple
uses are proposed in a single building, with
separate convenient entrances for each multi-
family unit.
8. Design each unit’s entry to be easily identifiable
and distinguishable, and locate the primary entry
areas so that they preferably face a public street,
where possible.
9. Design entries to incorporate two or more of the
following methods:
• front porch;
• projecting element above the entrance;
• changes in the roofline, a tower; or
• a change in the wall plane.
D. WINDOWS, DOORS AND BUILDING
ENTRIES
Windows and doors help to define the architectural
character of a building while providing daylight to
interior spaces and visual interest to building facades.
COALINGA CITY-WIDE DESIGN GUIDELINES 36
CHAPTER 3
Do This
Not This
C. TRANSITIONAL GUIDELINES AND PRIVACY
Successful transitional and privacy considerations establish the development as a cohesive
component in the context of surrounding sites. Privacy, massing, and other effects brought by multi-
family residential developments should be assessed and responded to. This is especially important
along property lines shared with less-intense land uses.
Transitional Guidelines
Transitional guidelines are developed to ease mass and scale of building forms to taper into less-
dense developments of surrounding sites. This will also help connect with existing features (e.g.,
walkpaths, greenways) and develop a well-integrated project.
41. Consider the potential impacts of the project’s massing, rhythm, materials, setbacks, and
scale on the existing neighborhood.
42. Ensure that proposed projects that are adjacent to lower-scale residential development
respect the scale of nearby properties. Areas of transition along these shared property lines
should be responded to by reducing massing, stepping back upper floors, alternating roof
lines and heights, and scaling architectural elements appropriately.
43. Transition use, scale, and height of new projects in areas adjacent to lower-scale residential
neighborhoods. Soften transitional areas between adjacent land uses and the streetscape
with landscaping, trellises, or balconies and patios.
Guideline 3.42 - Projects adjacent to existing
single-family residential areas should reduce scale
and mass along those property lines.
Stepback and
reduced mass
Increased mass
along property line
ENVIRONMENTAL REVIEW
12 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 12
ENVIRONMENTAL REVIEW CLIENTS
CITY OF ANTIOCH
CITY OF CAMPBELL
TOWN OF CORTE MADERA
CITY OF COTATI
CITY OF FOSTER CITY
CITY OF MORGAN HILL
TOWN OF LOS GATOS
TOWN OF LOS ALTOS HILLS
CITY OF PALO ALTO
CITY OF PETALUMA
CITY OF REDWOOD CITY
CITY OF SAN CARLOS
CITY OF SANTA ROSA
CITY OF SARATOGA
CITY OF SUNNYVALE
CITY OF VALLEJO
TOWN OF WINDSOR
TOWN OF WOODSIDE
M-Group creates and manages environmental documents that withstand scrutiny,
address the unique conditions of each project, and make sense within the local
context. Our team has extensive experience working on projects of varying size,
scope, and complexity throughout the San Francisco Bay Area, including routine
development, maintenance and city infrastructure projects, large scale residential
and commercial development, mixed-use projects, and comprehensive long range
planning documents. We conduct environmental review and provide a range of
CEQA services encompassing:
• Technical Studies
• Notifications
• Exemption Justifications
• Consistency Analyses
• Initial Studies
• Negative Declarations
• Mitigated Declarations
• Environmental Impact Reports
• Mitigation Monitoring and Reporting Plans
• Finding of Fact and Overrides
Our focused detail-oriented approach achieves a high degree of internal consistency.
We anticipate concern areas early on and collaborate with the project team in
identifying solutions through thoughtful design or mitigation. Our environmental
work is supported by hands-on experience in policy, design and preservation
disciplines, which allow us to develop informed and robust documents that fully
meet CEQA provisions.
M-Group’s environmental planners are well versed in all aspects of the
environmental review process. Our technical capabilities complement our long-
standing relationships with technical experts. Through close collaboration with
hand-picked partners, we produce CEQA-compliant documents supported by
substantial evidence and rooted in sound technical analysis. We work diligently
through the CEQA process to ensure that development occurs in a responsible and
sustainable manner. We believe in a future where urban development and natural
systems coexist.
M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 13 13 • a new design on urban planning • m-group.us
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS PROJECT EXPERIENCE
SAN RAMON, CA | SAN RAMON VALLEY APARTMENTS INITIAL STUDY/MND
M-Group prepared an expanded Initial Study/Mitigated Negative Declaration for a mixed-
use development on an underutilized parcel within the City of San Ramon. The project
included the demolition of existing structures, removal of trees and re-development of
the site with a four-story building containing a subsurface parking garage, 6,150 square
feet of retail space on the ground floor and 169 apartment units above. The San Ramon
Creek abuts the project site and required thoughtful consideration for the protection of
biological resources and consistency with San Ramon Policy documents.
M-Group managed a team of technical specialists, worked corroboratively with City
staff to release the public review document and prepared a comprehensive response to
comments on the MND. The environmental document was adopted and the project was
approved by the Planning Commission in November 2016.
SANTA ROSA, CA | CARMAX INITIAL STUDY/MND
M-Group oversaw environmental review for a proposed CarMax dealership project,
visible from Highway 101, in Santa Rosa, California. The 7.15-acre site was occupied by
several buildings that required demolition. The project consisted of a re-zone, reversion
to acreage, a lot merger, and design review for the auto-sales office, service facility, car-
wash, car staging and storage lots, and customer and employee parking.
M-Group served as the project manager and conducted review of all technical reports
prepared by the applicant including the biological and wetlands surveys, Phase I & II
Environmental Site Assessments, Cultural Resources Report and subsurface testing,
Traffic Impact Assessment, and Geo-technical Investigations. M-Group thoroughly
evaluated all technical reports and developed practical mitigation measures to ensure all
potential impacts were reduced to levels below significance.
M-Group worked with City staff and the applicant to resolve design considerations
associated with the CarMax franchise branding. This included focused attention to the
entryway, lighting standards in the parking areas, and loading zones. After review by
the Design Review Administrator, Planning Commission and City Council, the CEQA
document was adopted and the project entitlements were approved. The IS/MND was
prepared on an accelerated timeline; M-Group kept the project on track and delivered the
environmental document within the targeted time frame. CarMax is now in operation.
PETALUMA, CA | GENERAL PLANNING AND CEQA SERVICES
M-Group currently provides whole-department staffing services to the City of Petaluma
Planning Division. Our environmental team has overseen several development review
projects in the community, as well as public projects including a Citywide Creek
Maintenance Program (IS/MND) and the Rainier Cross-Town Connector EIR, a major
roadway improvement project.
14 • a new design on urban planning • m-group.us
“M-Group staff came on board with the
Community Development Department in a
very easy and seamless manner. The
quality of that staff work and the
presentations was very good and in time,
M-Group staff developed a very credible
and good working relationship with the
Planning Commission”
—RICHARD MARKS, Former Community
Development Director, City of Foster City
M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 14
RIVERFRONT MIXED-USE EIR MANAGEMENT
M-Group managed the environmental review of the Riverfront Mixed Use Project,
situated on a large vacant site north of the Petaluma River and adjacent to Highway 101
and the SMART corridor. The 39-acre tentative subdivision map and rezone included
developing 237 residential units, 60,000 square feet of office, 30,000 square feet of retail,
a 120-room hotel, and a 3.5-acre recreational park.
M-Group staff facilitated internal meetings amongst various City Departments,
assembled comments, and coordinated with the technical experts as well as with
trustee and responsible agencies. A DEIR was prepared that identified project impacts
and mitigation measures for Air Quality and Greenhouse Gases, Biological Resources,
Cultural Resources, Hazards and Hazardous Materials, Hydrology and Water Quality,
Geology and Soils, Noise, and Traffic. M-Group prepared all staff reports and conducted
the presentation at all of the public hearings held before the Planning Commission and
the City Council. The City Council certified the EIR and approved the project in June 2014.
Presently, the project site grading permit has been issued, the first phase of the single
family residential subdivision is underway, and the hotel is undergoing design review.
M-Group staff continue to be involved in processing these subsequent entitlements and
ensuring that the Mitigation Monitoring and Reporting Program is implemented.
FOSTER CITY, CA | EIR MANAGEMENT AND CLIMATE ACTION PLAN
For the Chess/Hatch project, at the base of the Dumbarton Bridge, M-Group processed
an application to redevelop 12 acres of low-scale industrial buildings with up to 800,000
square feet of offices in three buildings, up to 10 stories above four levels of parking. The
application involved General Plan amendments, rezoning, a Master Plan, a Development
Agreement, and an EIR. M-Group managed the selection of the EIR consultant, oversaw
preparation of the EIR, managed community outreach and document preparation, and
processed the entitlements for this highly visible project.
In addition to performing CEQA work for Foster City, M-Group collaborated in an effort
to draft a Climate Action Plan for the City. As Foster City is situated at near sea-level,
the adverse effects of climate change pose a potential threat to the welfare of the City,
justifying the need for a comprehensive Climate Action Plan. The plan describes the
effects of climate change on the City and introduces measures with the intent to mitigate
potential impacts. The Climate Action Plan also describes current GHG emission levels
and compares un-mitigated projections with reduction targets.
PALO ALTO, CA | 777 WELCH MEDICAL OFFICE BUILDING INITIAL STUDY
M-Group drafted Initial Study leading to Mitigated Negative Declaration for the 777
Welch Medical Office Building project. The project included the phased development of a
new office building on a 1.6 acre site. The project proposed a two-phased development
of the site, including the grading and demolition of existing one-story office buildings
to accommodate the construction during Phase I of a three-story 11,550 square foot
building. Once existing tenants moved from the remaining on-site buildings to the new
building, Phase II would commence. During Phase II, the project proposed to construct
a three-story 17,200 square foot building. The two buildings would connect to form one
single 28,750 square foot building.
Following, the City’s CEQA thresholds, analysis concluded that mitigation measures
were necessary to implement the project, specifically relating to hazards & hazardous
materials and cultural resources. Coordination with staff and the applicant ensured that
the project description and mitigation measures were accurate and agreed upon.
15 • a new design on urban planning • m-group.us
El Camino Real Corridor Specific Plan | El Camino Real Profile Page 26
Segment A
Context
Figure 17. Segment A Context Maps
Source: City of Sunnyvale, map prepared by M-Group
Data
Table 17. Segment A Data Table
Segment A
Uses Development Patterns
Total Coverage, FAR, and Averages
Total Parcel Area 2,329,400 SF
Total Building Footprint Area 537,590 SF
Total Floor Area 618,520 SF
Total Lot Coverage 23.1%
Floor Area Ratio 0.27
Parcels*
Count 57
Use Table Average Parcel Area 40,430 SF
Retail 859,400 SF 19.7 Acres 36.9% Buildings
Auto Repair 254,890 SF 5.9 Acres 10.9% Count 60
Auto Dealer 739,510 SF 17.0 Acres 31.7% Average Building Footprint Area 8,960 SF
Hotel 141,170 SF 3.2 Acres 6.1% Average Floor Area 10,350 SF
Office 27,520 SF 0.6 Acres 1.2% Average Setback 67'
Residential 186,600 SF 4.3 Acres 8.0% Average Building Height 18'
Redevelop 120,310 SF 2.8 Acres 5.2% Total 2,329,400 SF 53.5 Acres 100.0%
* Parcels are analyzed as assessment parcels, rather than legal lots. Certain lots may contain two or more parcels.
Source: City of Sunnyvale
Site currently being
redeveloped.
SUNNYVALE EL CAMINO REAL CORRIDOR PLAN
THE EL CAMINO REAL CORRIDOR
STUDY EVALUATED SUB-AREAS
ALONG THE ARTERIAL TO PROVIDE
TAILORED SOLUTIONS AND IMPROVE
COORDINATION OF LAND USE POLICIES
16 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 16
HISTORIC PRESERVATION SERVICES
PRESERVATION PLANNING
GENERAL PLAN ELEMENTS
HISTORIC CONTEXTS
HISTORIC RESOURCE INVENTORY
HISTORIC STRUCTURE REPORTS
CULTURAL LANDSCAPE REPORTS
SECTION 106/CEQA COMPLIANCE
ADAPTIVE RE-USE
CONFORMANCE REVIEW
CONSULTATION
LOCAL, STATE AND NATIONAL
REGISTER NOMINATIONS
The juxtaposition of the historic and the modern is what creates the unique and
original sense of place that define great cities and neighborhoods. M-Group
believes in championing this relationship and ensuring that our historic and cultural
resources continue to play an integral role in our communities. Our preservation
efforts encourage a visible continuity and distinct individuality central to a place’s
past and future.
M-Group employs a systematic approach to historic preservation projects, small
and large, rural and urban. We understand that historic and cultural resources
encompass a wide range of tangible and intangible features; our approach remains
flexible and tailored to the project at hand.
Historic and cultural resources often have strong ties to their communities. We
integrate public outreach in historic preservation projects and continuously
emphasize clear communication with clients and stewards. Strong technical
abilities, coupled with an understanding of the complexities of historic resources,
ensures that our preservation services are efficient and comprehensive.
Our historic preservation staff meets the Secretary of the Interior Qualifications for
Architectural History and are listed on the California Historic Resource Information
system (CHRIS). We bring expertise in built heritage, cultural landscapes and
associated policies and incentives complements our long-term working relationships
with historic preservation professionals in a variety of fields. This gives M-Group
the ability to provide robust historic preservation services for a variety of projects.
HISTORIC PRESERVATION
M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 17 17 • a new design on urban planning • m-group.us
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS
PROJECT EXPERIENCE
PETALUMA, CA | PRESERVATION PLANNING SERVICES
M-Group’s preservation team performs a breadth of preservation services for the City of
Petaluma, including Site Plan and Architectural Review for proposed alterations and/or
demolition to historic resources, CEQA-compliant environmental documents for historic
properties, and peer-review of historic resource evaluation reports.
M-Group preservation staff provides quality control for the City by peer-reviewing all
professional evaluations submitted by applicants to ensure consistency with standards,
enforcement of best practices, and an appropriate level of detail as necessitated by the
project. We have worked with applicants to designate local landmarks and have brought
successful recommendations for designation to the Historic and Cultural Preservation
Committee, Planning Commission, and City Council.
The balance of preservation services is provided to the City of Petaluma as part of
environmental review under CEQA. Historically a farming community, Petaluma retains
relic buildings and features exemplary of its heritage. As such, many new development
projects require a thorough review of impacts to on-site or adjacent resources. Our
team has introduced measures to introduce appropriate screening, historic designation
of affected historic resources, and/or rehabilitation of vulnerable resources to ensure
compatibility between the old and the new. We deliver all preservation planning services
on time and on budget.
NAPA, CA | HISTORIC PRESERVATION ORDINANCE UPDATE
M-Group prepared an update to Napa’s Historic Preservation Ordinance, which involved
reviewing and assessing the relevance and efficacy of the existing ordinance. M-Group’s
preservation team focused on key issues, particularly content that weakened the
preservation ordinance and made the preservation process cumbersome.
The ordinance updates that M-Group developed clarified regulatory requirements and
improved usability: definitions were refined and tailored; designation criteria were
reworked to reflect current preservation theory and include overlooked resource types
and minority resources. M-Group revised the designation, Certificate of Appropriateness
criteria, and associated review procedures to ensure clarity for all interested parties;
overly elaborate explanations were removed and simplified. We worked closely with City
staff to complete the updates, and successfully navigated sensitive political issues in the
community. M-Group collaborated with Napa County Landmarks to inform the ordinance
update, and sought input from the community through several engagement activities.
We prepared staff reports, and gave presentations to the Cultural Heritage Commission
and City Council throughout the adoption process. Through close coordination with the
City and a targeted, tailored approach M-Group has been able to make the necessary
changes to the document and expects to complete the update within the agreed upon
budget and in the required time frame.
18 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 18
CEQA COMPLIANCE AND DEVELOPMENT REVIEW FOR HISTORIC PRESERVATION
COTATI, CA | SECTION 106 REVIEW
M-Group was hired by the City of Cotati to facilitate Section 106 Review for a Local
Assistance Project. Section 106 of the National Historic Preservation Act (NHPA) governs
projects on historic properties. The project consisted of a roadway rehabilitation with
an Area of Potential Effect that encompassed the Cotati Hub, a designated California
Landmark. The Hub is one of only two hexagonal town plans in the United States and
is the only fully realized plan. Its essential elements include the circulation pattern and
configuration of the road network; accordingly, retention of the essential form of the
plan remained at the forefront of the Section 106 review and evaluation.
M-Group oversaw the preparation of requisite documentation including the Archaeological
Survey and prepared the Historic Resource Evaluation, Historic Property Survey Report,
and Finding of Effect. We worked with local stakeholders and consulted with an array of
preservation experts, including archaeological consultants for the project.
VALLEJO, CA | SPERRY FLOUR MILL HISTORIC LANDMARK NOMINATION
M-Group successfully completed a peer review of the historic landmark nomination for
the Sperry Flour Mill in 2017. Six buildings associated with the mill were determined
eligible for listing on the California Register of Historic Resources as part of historic district
by consultant, Carey and Company. The City nominated these properties for the City’s
Historic Resource Inventory as Local Landmarks under a Certificate of Appropriateness.
However, several inconsistencies were identified in the nomination report and the
findings relative to the requirements of the Vallejo Municipal Code. M-Group conducted
a peer review to evaluate the nomination prepared by the City and consider the validity
of the conclusions and interpretation of the Municipal Code.
SANTA ROSA, CA | ST ROSE OF LIMA CHURCH HISTORIC RESOURCE EVALUATION
M-Group prepared a Historic Resource Evaluation for the St. Rose of Lima Church, a
Gothic revival style church built in 1900, and located within the St. Rose Local Historic
District. As a contributor to the District, any modifications proposed for the resource are
subject to the Local Historic District Guidelines and Secretary of the Interior’s Standards
for Rehabilitation. M-Group’s evaluation included a review of the building’s historic
significance, as well as an evaluation of the proposed seismic retrofit improvements
that entailed changes to the exterior and potential impacts to its historic integrity. The
resource evaluation was reviewed and accepted by the City.
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS
19 • a new design on urban planning • m-group.us
SAN MATEO DOWNTOWN VISIONING PROJECT
FEATURED A COMPREHENSIVE
OUTREACH STRATEGY INVOLVING
ONLINE, ON-THE-GROUND,
AND TRADITIONAL PUBLIC
ENGAGEMENT ACTIVITIES
20 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 20
COMMUNITY ENGAGEMENT CLIENTS
CITY OF DALY CITY
CITY OF SAN MATEO
CITY OF SARATOGA
CITY OF SAUSALITO
CITY OF SUNNYVALE
MTC
M-Group’s planning portfolio is distinguished by our comprehensive approach
to community engagement. We pride ourselves in creating innovative outreach
strategies tailored to fit our clients’ needs. Whether your community is looking for
a comprehensive community engagement strategy for a policy planning project, or
simply seeks to create a stronger sense of community and gather input for future
endeavors, M-Group has the tools and the experience to fulfill your expectations.
Our approach to community engagement assumes residents and other
stakeholders have an important perspective to contribute to any planning process.
We know people engage in a variety of ways, that they enjoy varying degrees of
access to technology and have busy schedules that make it difficult to attend
traditional public meetings. To ensure our efforts reach the widest cross-section
of stakeholders, M-Group employs a range of tech and non-tech tools to “meet the
community where it is” and allow citizens to participate in the process in a manner
convenient to them.
Any successful community engagement strategy features a distinctive identity that
makes it recognizable and approachable. M-Group’s designers have the capacity
and experience to design style guides, logos, names, and websites that enhance
a project’s reach and visibility. Our facilitators are skilled in identifying critical
issues and working with the community to communicate and express their goals,
concerns, and vision.
COMMUNITY ENGAGEMENT
M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 21 21 • a new design on urban planning • m-group.us
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS PROJECT EXPERIENCE
SAN MATEO, CA | SAN MATEO DOWNTOWN ENGAGEMENT
The “Engage Downtown San Mateo” project involves a wide range of outreach tools and
strategies with the intent of engaging the community and hosting focused discussions
with local stakeholders and decision-makers. A key component of the outreach effort
are “pop-up” workshops to meet directly with community members and actively engage
people on subjects concerning the Downtown. In addition, a series of lectures and focused
discussions are scheduled as part of the effort and will feature professionals across a
range of disciplines working directly with workshop attendees. M-Group developed a
website (www.engagedowntownsanmateo.org) to host information on upcoming events,
summarize previous workshops, and link the City’s existing social media outlets.
Information gathered from “Engage Downtown San Mateo” will be synthesized and serve
as a starting point for the upcoming Downtown Specific Plan Update.
METROPOLITAN TRANSPORTATION COMMISSION | REGIONAL FORUMS
M-Group worked with MTC to prepare a series of informational forums related to the
planning and implementation of Priority Development and Conservation Areas (PDAs
and PCAs). Four forums addressed issues City officials face when their planning and
economic development efforts concentrate growth in historically suburban and auto-
oriented communities. Experts in the following fields share their knowledge and case
studies of successful implementation strategies: affordable housing, urban design,
mobility and transportation, inter- and intra-jurisdictional cooperation, financing
strategies, community engagement, infill-development, and planning for Millennials
amongst others.
SAUSALITO, CA | GENERAL PLAN UPDATE COMMUNITY OUTREACH PROGRAM
M-Group is currently assisting the City of Sausalito with an update to its 1995 General
Plan. Building on our past experience with the community, we developed a proposal that
emphasized extensive resident and stakeholder outreach to inform the planning process.
M-Group prepared a draft Community Outreach Program and worked with City staff, as
well as the General Plan Advisory Committee, and City Council to refine and tailor the plan
to the community. The Community Outreach Program includes a variety of stakeholder
and community engagement opportunities, involving both traditional methods as well as
online engagement to reach the largest number of community members as possible. The
Program includes opportunities for the public to be involved indifferent ways, from large
community workshops to small-group walking tours, informal coffee chats, and online.
The goal is to provide all members of the community an opportunity to engage with
the General Plan Update at their comfort level and convenience; whether community
members prefer to participate in person, in small or large groups, or online.
22 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 22
STAFFING CLIENTS
CITY OF BELVEDERE
CITY OF COTATI
CITY OF CUPERTINO
TOWN OF CORTE MADERA
CITY OF FOSTER CITY
CITY OF HALF MOON BAY
CITY OF HAYWARD
TOWN OF LOS GATOS
CITY OF MENLO PARK
CITY OF MILPITAS
CITY OF MORGAN HILL
CITY OF MOUNTAIN VIEW
CITY OF PALO ALTO
CITY OF PETALUMA
CITY OF PLEASANTON
COUNTY OF MARIN
COUNTY OF NAPA
CITY OF REDWOOD CITY
TOWN OF ROSS
CITY OF SAN CARLOS
CITY OF SAN JOSE
CITY OF SAN MATEO
CITY OF SAN RAFAEL
CITY OF SANTA CLARA
CITY OF SARATOGA
CITY OF SAUSALITO
CITY OF ST. HELENA
CITY OF SUNNYVALE
CITY OF VALLEJO
TOWN OF WINDSOR
TOWN OF WOODSIDE
M-Group planners provide both short- and long-term staff to assist with peak work-
loads to fill vacancies. Staffing Solutions vary widely by city, and include:
• Counter duty
• Processing small projects
• Project planning for large, complex projects
• Executing special projects, performing research
• Writing staff reports
• Resolutions, and
• Ordinances
• Public Outreach/Engagement
• Presentations to Boards and Community
We understand the importance of communication and collaboration within the City.
M-Group strives to build strong relationships both within the cities we work and the
communities they serve. M-Group staff planners bring individual experience and
expertise, but our clients also benefit from our entire team’s knowledge base. We
maintain regular and ongoing communication within our team so our planners can
bring the best service to our clients.
M-Group is well suited to provide staffing services at all planner levels, from
assistant to senior planners. Our team also bring specialized expertise in a range of
planning topics and issues to provide a deeper level of support and sophistication.
Our breadth of experience in multiple disciplines and our history of working closely
with cities are key to our ability to assess good design in architecture, urban design
and public space.
STAFFING SOLUTIONS
M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 23 23 • a new design on urban planning • m-group.us
• POLICY PLANNING
• URBAN DESIGN
• ENVIRONMENTAL REVIEW
• HISTORIC PRESERVATION
• COMMUNITY ENGAGEMENT
• STAFFING SOLUTIONS PROJECT EXPERIENCE
COTATI, CA| CURRENT PLANNING AND DEVELOPMENT REVIEW
M-Group has provided part-time staffing services for the City of Cotati’s planning
department since 2013. M-Group planners work on a wide-range of tasks, including
development review and code enforcement. M-Group staff assisted with counter work
and processed numerous development permits, including architectural and design
review, conditional use permits, and sign permits.
Additionally, M-Group has been hired for project-specific development review of large-scale complex
projects in Cotati. M-Group staff worked closely with City staff and developers to process major
applications, including the preparation and presentation of staff reports to the Design Review Board,
Planning Commission and City Council.
PETALUMA, CA | CURRENT PLANNING AND DEVELOPMENT REVIEW
M-Group provides Petaluma with the full range of services required of an in-house Planning
Division. We restored full public counter coverage within our first week and helped the
Division transition from an in-house to contract model. Our staff in Petaluma has grown
over the past eight years to meet the City’s planning needs. On a project by project basis,
M-Group has been able to bring in targeted expertise to manage highly complex projects,
conduct environmental review, oversee historic resource projects, and complete project
reviews managed by outside contractors in-house. M-Group has worked closely with the
City to improve internal processes and create efficiencies between the Planning Division
and other departments. We have established credibility with the community and the City
Council, and dramatically improved public perception of customer service. In response
to our success in Petaluma, M-Group was awarded consecutive extensions to our initial
contract in July 2009. Our current agreement extends through 2018.
WINDSOR, CA | DEVELOPMENT REVIEW, CURRENT PLANNING
M-Group conducts design and development review for controversial large-scale projects
for the Town of Windsor. These projects exhibited significant interests from the public,
and are to be located near the Town Green which is an important community gathering
space. Projects also consider transit-oriented development as the new SMART Station
is located just west of downtown. M-Group staff work closely with the developer team,
environmental sub-consultants, and town staff in order to carry-out complex project
development review. Our planners also prepare staff reports and present to appropriate
decision-making bodies.
SANTA ROSA, CA | POLICY AND CURRENT PLANNING
M-Group has a long-standing professional relationship with the City of Santa Rosa. We are currently
assisting the City with a major effort to streamline permit processing in the Planning Division, improve
the Design Review process and update the City’s Design Guidelines, and prepare an update to the
Density Bonus Ordinance. M-Group is also working on CEQA review for several housing projects in
the City. In addition, M-Group is undertaking a staffing assignment to provide a Senior and Associate
Planner to support the Planning Division beginning in August, 2017.
“We have found over the past three and a
half years that M-Group has consistently
provided quality work, professionalism,
and responsiveness as well as very strong
customer service. Additionally, they have
been able to work within the City’s
considerable budget constraints.”
—JOHN BROWN, City Manager
City of Petaluma
24 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 24
HEATHER HINES | PRINCIPAL
Heather Hines has more than 15 years’ experience as a planning professional in Utah, Washington, and
California. She provides management of planning services for Petaluma as well as oversight to M-Group’s
North Bay contracts. Heather’s planning portfolio includes both long range and current planning projects. She
is a highly effective communicator and has worked extensively with neighborhood and community groups
to navigate and participate in the planning process. Heather has successfully championed multiple planning
process improvement efforts within Bay Area jurisdictions, has drafted numerous municipal ordinances involving
housing and development policy.
OLIVIA ERVIN | PRINCIPAL ENVIRONMENTAL PLANNER
Olivia Ervin has a strong background in environmental planning with over 10 years of experience. She has
assisted multiple jurisdictions with environmental review of mixed-use projects, residential development,
business and office park, and industrial projects. In addition to land use and development projects, she also
has specific experience with infrastructure projects including roadway widening, bridges, flood control projects
and water supply planning. She is well versed in the CEQA process and all aspects of environmental review
and compliance. Her experience includes preparing a range of environmental documents such as exemptions,
negative declarations (ND), MNDs, EIRs, as well as joint CEQA/NEPA documents.
TOM FORD | DIRECTOR OF URBAN DESIGN
Tom Ford’s planning career spans more than 20 years, primarily in California and Asia where he provided
planning and urban design services to international design firms to develop form-based development plans. Tom
is an experienced team leader and project manager. He has developed form-based design guidelines and other
documents that emphasize pedestrian-oriented design and development. His transit-oriented design plans and
guidelines, downtown plans, urban design studies, and comprehensive planning projects have been recognized
by many design and planning awards. Over two decades of professional practice, Tom has developed an ability
to enter a project, identify potential problems or issues, and develop solutions in a timely manner.
PERSONNEL
M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 25 25 • a new design on urban planning • m-group.us
BRETT BOLLINGER | SENIOR PLANNER
Brett is an efficient and organized land use and environmental planner with experience in the public and private
sector. He has helped manage complex projects in coordination with multiple agencies and stakeholders. Most
recently Brett worked for the Town of Windsor to adopt a multi-unit smoking ban ordinance and Proposition
64 marijuana ordinance. He has advanced knowledge of the CEQA and NEPA review process, standards of
review, and acceptable modeling tools. His experience includes preparing a range of environmental documents,
managing technical experts, coordinating with regulatory agencies, conducting public scoping meetings, and
presenting to decision makers. Brett provides development review services on a variety of projects in the North
Bay. He has processed a range of entitlements (e.g. minor and conditional use permits, design review, zoning
amendments) from initial application through public hearings, as well as appeals as needed. Brett provides
excellent customer service and ongoing communication with project applicants and the public. He demonstrates
a strong attention to detail and has excellent organization and communication skills.
AARON HOLLISTER | SENIOR PLANNER
Aaron has worked as a Senior Planner for over 8 years in San Francisco, San Diego, and Snohomish County,
WA. Aaron’s expertise is development review in urban environments. He has overseen projects at all levels,
involving a variety of development entitlements and Aaron brings a strong design background. He is well versed
in coordinating and integrating high-level CEQA studies and, in his capacities as Senior Planner, Aaron has
provided leadership and mentorship to junior staff. Aaron recently served as a Senior Planner for Civic San Diego,
overseeing development and design review for large infill projects in the downtown area, including high- and
low-rise development, affordable housing projects, and mixed use proposals. Aaron has processed multi-faceted
projects, including several involving General Plan, Coastal Plan, Specific Plan, and Ordinance amendments.
MILAN NEVAJDA | ASSOCIATE PLANNER + URBAN DESIGNER
Milan is a planner and urban designer with private and public sector experience in development review, long-
range planning, economic development, and community engagement. He is a skilled project manager and
has led several comprehensive planning efforts in New England and California. Milan is currently managing
the updates to the Sonoma County Airport Area Specific Plan, City of Sausalito General Plan, and the City of
Santa Rosa Design Review process and Housing Allocation Plan. Milan is a skilled facilitator and presenter, with
a broad background in community outreach, survey methods, and mediation. Milan brings a host of skills to
support policy projects, including economic research and statistical methods, design and graphics as well as 3-D
modeling, and geospatial (GIS) skills.
ASSOCIATE/ASSISTANT PLANNERS
To supplement the personnel team above, M-Group is able to provide additional support with experienced
planners at the Assistant and Associate level. Our team of Assistant and Associate Planners are engaged
throughout the North Bay, and each has gained broad experience in development review through various
staffing assignments. Our Assistant and Associate planners also bring specialized skills as may be relevant to
Rohnert Park, such as:
• Social media, graphics, and urban design skills
• Report preparation, and ordinance clean-up
• Geospatial expertise to build and improve local GIS systems
• Community engagement
• Specialized board and committee management or establishment
• Internal permitting and planning process improvements
• Research and report writing
• Ordinance updates for accessory dwellings, density bonus, cannabis, public art programs, and others.
26 • a new design on urban planning • m-group.us M–GROUP | COMPREHENSIVE PLANNING SERVICES QUALIFICATION PACKAGE • 26
REFERENCES
CITY OF COTATI
Vicki Parker, Community Development Director
707.665.3637
vparker@cotaticity.org
CITY OF PETALUMA
John Brown, City Manager
707.778.4345
citymgr@ci.petaluma.ca.us
CITY OF SAN RAFAEL
Paul Jensen, Community Development Director
paul.jensen@cityofsanrafael.org
415.485.3085
CITY OF SANTA ROSA
Bill Rose, Senior Planner
707.543.3253
wrose@srcity.org
TOWN OF WINDSOR
Ken MacNab, Community Development Director
707.838.5335
kenmacnab@townofwindsor.com
APPENDIX A. TEAM MEMBER RESUMES
APPENDIX B. FEE SCHEDULE
APPENDICES
APPENDIX A. TEXT
APPENDIX B. TEXT
APPENDICESAPPENDIX A
m-group.us
EXPERIENCE
M-Group
Principal
2010 – Present
City of Santa Rosa, CA
City Planner
2006 – 2010
City of Sausalito, CA
Contract Planner
2004 – 2006
University of Washington
Department of Urban Design &
Planning
HUD Fellow
1998 – 2000
City of Logan, UT
Associate Planner
Assistant Planner
1996 – 1998
EDUCATION
Master of Urban Planning
Certificate in Preservation
Planning and Design
University of Washington
Seattle, WA
Bachelor of Arts in Environmental
Studies & Planning
Sonoma State University
Rohnert Park, CA
Fellow Leadership Institute for
Ecology and the Economy
Santa Rosa, CA
Green Building Certificate
Sonoma State University
Rohnert Park, CA
Heather Hines has a background in urban planning and historic preservation and has more
than sixteen years of experience as a planning professional in Utah, Washington, and California.
Heather joined M-Group in 2010, bringing her historic preservation expertise to M-Group’s
broad range of planning specialties. She works as the Planning Manager in Petaluma and
provides management oversight to M-Group’s other North Bay contracts. Heather’s planning
portfolio includes both long range and current planning projects. She is a highly effective
communicator and has worked extensively with neighborhood and community groups to help
them navigate and participate in the planning process. Heather has also worked with a variety
of boards and commissions in different communities to integrate the planning process, update
regulations and guidelines, and increase public outreach.
AREAS OF EXPERTISE
Planning Department Management
Development Review/Design Review
Site Planning & Urban Design
Historic Preservation
Board and Commission Oversight and Training
Ordinance Preparation
MANAGEMENT
CITY OF PETALUMA, CA
Heather is actively involved in current planning, including development review,
environmental review, historic preservation, building review and inspection, and code
compliance. Heather’s management style focuses on excellent customer service,
interdepartmental coordination and collaboration, efficient and timely processing of
applications, and overall department organization. Heather is the staff liaison to
Petaluma's Planning Commission and Historic and Cultural Preservation Committee and
works closely with the city's senior management team. She also oversees environmental
studies and document preparation in accordance with CEQA. She has managed the
development process on a variety of projects, from single family homes to large retail
shopping centers.
NORTH BAY JURISDICTI ONS, CA
Heather is the Principal-in-charge for a variety of current and past M-Group projects
throughout the North Bay, including projects in the Town of Windsor, City of Santa Rosa,
City of Napa, City of Santa Rosa, City of Cotati, Town of Corte Madera, Sonoma County,
Marin County, and Napa County. Heather is involved in oversight of development review,
environmental, and policy projects and takes a hands on approach to working with her
team to ensure that each project is tailored to the needs of M-Group’s clients.
m-group.us
MEMBERSHIPS
Past Chair, Sonoma County
Landmarks Commission
American Planning Association
National Trust for Historic
Preservation
California Preservation Foundation
AWARDS
1999 – Summer Architecture Studio
Civita di Bagnoregio
University of Washington
1998-2000 – HUD Fellow
University of Washington
1996 – NTHP Barn Again
Preservation Workshop
Park City, UT
POLICY PLANNING
TAMAL VISTA CORRIDOR STUDY | TOWN OF CORTE MADERA , CA
Principal-in-charge of M-Group’s current project to develop a study of Corte Madera’s
Tamal Vista corridor to inform decision makers in future policy decision for future
enhancement and redevelopment.
HISTORIC PRESERVATIO N ORDINANCE |CITY OF NAPA, CA
Led a comprehensive update to Napa’s Historic preservation ordinance to enhance and
streamline the city’s preservation review and incentivize sound preservation decisions
through development review.
HOUSING ELEMENT UPDA TE | CITY OF SONOMA, CA
Managed Sonoma’s Housing Element update for the 2015-2023 Regional Housing Needs
Allocation.
HISTORIC PRESERVATIO N ELEMENT | TOWN OF COLMA, CA
Oversaw M-Group’s update of the Town of Colma’s Historic Preservation Element to
respond to preservation needs of the community.
DOWNTOWN STATION ARE A PLAN CONSISTENCY A MENDMENTS |
CITY OF SANTA ROSA, CA
Worked with City staff on zoning code amendments to implement Santa Rosa’s Downtown
Station Area Specific Plan. Amendments included creation of a new zoning district within
Santa Rosa’s historic downtown and location of the future commuter rail station and
updates to the City’s existing “–H” historic combining district to include district specific
guidelines, setback flexibility, and building height limitations.
CONSERVATION DISTRIC T WHITE PAPER | CITY OF SEATTLE, WA
Researched and participated in exploring conservation districts as a tool for historic
preservation both as a general concept and specific application to the City of Seattle.
STATION AREA PUBLIC OUTREACH | CITY OF SEATTLE, WA
Organized and facilitated public outreach meetings in various Seattle neighborhoods as
part of the City’s initial station area planning process.
NEIGHBORHOOD PLANNIN G PROCESS | CITY OF SEATTLE, WA
Reviewed neighborhood plans created by Seattle’s 38 designated neighborhoods as part
of the larger neighborhood planning process and associated with Planning Commission
review.
HISTORIC DISTRICT DE SIGN GUIDELINES | CITY OF LOGAN, UT
Developed Historic District Design Standards for the City of Logan’s Center Street National
Historic District.
FAÇADE REHABILITATIO N PROGRAM | CITY OF LOGAN, UT
Developed and implemented a façade rehabilitation matching grant program for
properties within Logan’s Center Street National Historic District.
m-group.us
EXPERIENCE
M-Group
Environmental Planner
2013 – Present
Terra Nova Planning & Research
Senior Planner
2009 – 2013
Napa, CA
Terra Nova Planning & Research
Associate Planner
2007 – 2009
Palm Springs, CA
UC Davis Plant Science
Davis, CA
Laboratory Technician
2004 – 2006
EDUCATION
UC Davis Extensions
Planning and Environmental Law
Leadership Napa Valley
Napa, CA
Bachelor of Science
Environmental Resource Science
UC Davis
Davis, CA
MEMBERSHIPS
American Planning Association (APA)
Association of Environmental
Planners (AEP)
Air Resources Board (ARB)
State Water Resources Control Board
Olivia Ervin has a strong background in environmental analysis and land use planning. She is
knowledgeable with the CEQA/NEPA process, standards of review, and acceptable modeling
tools. Her experience includes preparing a range of environmental documents, managing a
team of technical experts, coordinating with regulatory agencies, conducting public scoping and
presenting to boards and decision makers. Olivia demonstrates strong attention to detail and
has excellent organization and communication skills.
AREAS OF EXPERTISE
CEQA & NEPA Environmental Review
Project Management
Technical Analysis
Land Use Planning
Written & Oral Communications
ENVIRONMENTAL + POLICY PLANNING
RAINIER CROSS TOWN C ONNECTOR EIR | CITY OF PETALUMA, CA
For the City of Petaluma, managed the environmental review process for the Rainier Cross
Town Connector EIR. Oversaw consultant conducting environmental review. Prepared
public noticing, staff reports, and managed the administrative record. Authored findings,
statement of overriding considerations, and resolutions. Presented to decision makers
and provided response to comments during public review of the EIR. Prepared and filed
NOD.
RIVERFRONT MIXED -USE EIR | CITY OF PETALUMA, CA
Project Manager for the Riverfront EIR prepared for a 35-acre mixed-use project including
a subdivision map. Coordinated with team of consultants and oversaw third party peer
review of geotechnical analysis. Contributed to the environmental analysis. Prepared
notices, staff reports and resolutions. Authored response to comments on sea level rise,
soil testing, and noise exposure. Conducted scoping meetings and presented to decision
makers. Ensured implementation of the Mitigation Monitoring and Reporting Program.
KELLER COURT COMMONS SUBDIVISION IS/MND | CITY OF PETALUMA , CA
Prepared environmental documentation for the redevelopment of a 1.66-acre lot
including a zoning map amendment, 8-lot subdivision map, and Landmark Designation for
a Historic Farmhome. Hillside development standards and increased capacity for
infrastructure were among the topics analyzed.
SAN RAMON APARTMENTS MIXED -USE IS/MND | CITY OF SAN RAMON , CA
Prepared the environmental document for the redevelopment of an underutilized 2.55-
acre site. Overseeing a team of technical experts in the preparation of special studies.
Project manager responsible for providing City with status reports and maintaining project
schedule and budget. Expected to complete environmental review in Fall 2016.
m-group.us
VINEYARD MEMORY CARE IS/MND | CITY OF S ANTA ROSA, CA
Prepared the IS/MND for a 64 bed, 40,000 square foot Memory Care Facility located on
Fountaingrove Parkway in northeast Santa Rosa. Referenced City Ordinances, General
Plan and the Fountaingrove Ranch Planned Community District Policy Statement. Worked
with an interdisciplinary team to refine the site plan and avoid environmental constraints.
Responded to Planning Commission comments during the public hearing. The project is
currently under development.
CARMAX IS/MND | CITY OF SANTA ROSA, CA
Prepared the CarMax Auto Dealership IS/MND. Conducted environmental review for the
redevelopment of the 7.15-acre site including a rezone, lot merger and evacuation of
easements. Coordinated with project team on a variety of technical studies. Referenced
Santa Rosa’s City Wide Creeks Master Plan, Ordinance #3944 (Aggressive Economic
Development Augments), and Climate Action Plan. Prepared Mitigation Monitoring and
Reporting Program and attended public hearings. Currently under development.
CHESS HOTEL IS/MND | CITY OF FOSTER CITY, CA
Conducted an IS/MND for a hotel on an underutilized site. The project included
demolition of an existing building and redevelopment with a 121 room 5 story extended
stay hotel. A team of technical experts prepared reports addressing noise, traffic, air
quality/GHG and visual effects. A cumulative analysis was included to address new
impacts beyond those identified in the governing Specific Plan.
GENERAL PLAN UPDATE CIRCULATION IS/ND | CITY OF LOS ALTOS HILLS, CA
Prepared a Negative Declaration for the City of Los Altos Hill’s update to its General Plan
Circulation Element, which included the addition of a Complete Streets component.
COLLEGE PARK SPECIFI C PLAN EIR | CITY OF PALM SPRINGS, CA
The Specific Plan area includes a mix of residential, industrial, commercial and
institutional land uses on 510± acres in northern Palm Springs. The Specific Plan
developed strategies to integrate the new 118± acre West Valley Campus, College of the
Desert with the surrounding land uses. The EIR focused on circulation, land use
compatibility, and principles of SB 375. Several technical reports were prepared to
evaluate potential impacts including an Air Quality and GHG Report, Water Supply
Assessment, Biological and Cultural Resources, Noise Study, and Circulation.
GENERAL PLAN, EIR AND GHG REDUCTION PL AN | CITY OF LA QUINTA, CA
Contributed to the preparation of the General Plan Update and Environmental Impact
Report for the City of La Quinta. Coordinated with the Traffic Engineer Assisted with the
review of the Traffic Analysis and developing circulation policies. Conducting a land use
consistency analysis for the sphere of influence and annexation areas. Prepared the Air
Quality and GHG Analysis, the GHG Inventory and the GHG Reduction Plan.
m-group.us
EXPERIENCE
M-Group
Director of Urban Design
2016 – Present
Gensler
Studio Director
2013 – 2015
Shanghai, China
The Office of Tom Ford
Principal
2008 – 2013
Oakland, CA
Design, Community &
Environment
Principal
1999 – 2008
Berkeley, CA
Calthorpe Associates
Urban Designer
1994 – 1999
Berkeley, CA
EDUCATION
Master of Architecture University
of California
Berkeley, CA
Bachelor of Arts in Dramatic Art
University of California
Davis, CA
Tom Ford’s planning career spans more than 20 years, primarily in California and Asia where
he provided planning and urban design services to develop form-based development plans.
Tom is an experienced team leader and project manager. He has developed form-based design
guidelines and other documents that emphasize pedestrian-oriented design and development.
His transit-oriented design plans and guidelines, downtown plans, urban design studies, and
comprehensive planning projects have been recognized by many design and planning awards.
Over two decades of professional practice, Tom has developed an ability to enter a project,
identify potential problems or issues, and develop solutions in a timely manner.
AREAS OF EXPERTISE
Urban Design
Master and Focus Area Planning
Design Guidelines
URBAN DESIGN
EL CAMINO REAL SPECI FIC PLAN | CITY OF SUNNYVALE
The El Camino Real Specific Plan will establish a framework to increase the economic
vitality of Sunnyvale’s El Camino Real corridor while refocusing land use and circulation
patterns to support mixed-use development. The plan will focus future development
along the corridor around four “nodes” that are best-suited to carry out the vision of the
Grand Boulevard Initiative, a multi-city vision for El Camino Real.
GARDEN STREET URBAN DESIGN STUDY | CITY OF SAN LUIS OBI SPO
Downtown San Luis Obispo includes many tree-lined and pedestrian-scaled streets that
provide access to a rich network of retail, dining, office and civic uses. A development
proposal to build a hotel, small grocery store and residential condominiums, as well as
underground parking for those uses on a key downtown block, triggered an
Environmental Impact Report. The City wanted to ensure that the urban design impacts
were fully considered as part of that EIR. The Urban Design Study was the foundation for
the aesthetic and visual quality impacts analysis of the Garden Street Terraces EIR. The
analysis ensured the project is consistent with the Downtown Design Guidelines and
General Plan policies for shadow impacts in the Downtown. At a prior firm, Tom served as
Principal-in-Charge and was the author of the Urban Design Study.
ADAMS POI NT URBAN DESIGN PLAN | CIT Y OF OAKLAND
Adams Point is one of the older neighborhoods in Oakland, situated along Lake Merritt.
Grand Avenue runs through the Adams Point neighborhood and links other Oakland
neighborhoods to the Downtown. Grand Avenue is both a thoroughfare for traffic entering
the downtown and a pedestrian-oriented retail street. The Urban Design Plan includes
streetscape improvements, building design guidelines and economic strategies to
strengthen the neighborhood-serving components of development on Grand Avenue. The
Plan responds to differing development contexts along the length of Grand Avenue to
implement design improvements that are specific to differing subareas. At a prior firm,
Tom served as Project Manager for the Urban Design Plan.
m-group.us
LEADERSHIP
Urban Design Committee, The
Council on Tall Buildings and Urban
Habitat (CTBUH)
Certified Charrette Planner, The
National Charrette institute
Past Member, Caltrans District 4
Pedestrian Advisory Committee
MEMBERSHIPS
Urban Land Institute
AICP
The Congress for the New Urbanism
National Charrette Institute
PUBLICATIONS
“Base Instincts,” CTBUH Conference
Compendium, October 2015
Gensler Planning & Urban Design in
Asia (editor), 2014
The Regional City: Planning for the End
of Sprawl, by Peter Calthorpe and
William Fulton (contributed
drawings), 2001
Urban Revisions, by Russell Ferguson
(contributed drawings), 1994
Great Streets, by Allan B. Jacobs
(contributed drawings), 1993
RECENT PRESENTATIONS
“Base Instincts,” The Council on Tall
Buildings and Urban Habitat, 2015
“Perfecting the Public Realm,”
panelist, Developing Cities with Small
Footprints, East China Normal
University, Shanghai, China, 2015
MASTER PLANNING
SACRAMENTO RAILYARDS SPECIFIC PLAN | THOMAS ENTERPRISES
The Sacramento Railyards site is a 244-acre brownfield site immediately adjacent to the
Sacramento business district and historic Chinatown and Old Town. Development of the
Specific Plan was accomplished on a fast-track schedule and required timely coordination
with the site’s developer, City staff and a team of technical consultants. The Specific Plan
was adopted in December, 2007 and clearly details goals, policies and development
parameters for reuse of the site to create a vibrant, high-intensity urban neighborhood
that will be an extension of Sacramento’s downtown. A significant feature of the Railyards
is reuse of the Central Shop buildings for retail uses and a new Railroad Technology
Museum. The Railyards were designed to become a home and employment destination
as well as a multi-agency intermodal transit hub anchored by the Sacramento Intermodal
Transportation Facility. Tom served as Principal in Charge and Project Manager for the
Sacramento Railyards Specific Plan.
DESIGN GUIDELINES
SMART GROWTH GUIDELINES | SAN DIEGO ASSOCIATIO N OF GOVERNMENTS
The San Diego Association of Governments’ (SANDAG) Smart Growth Design Guidelines
emphasize the importance of high-quality design in achieving the principles of smart
growth. The guidelines serve as an inspiration for developers, designers, local
governments and citizens, and are a tool for evaluating projects for potential funding
through SANDAG’s Smart Growth Incentive Program. San Diego area jurisdictions draw on
the guidelines for their own communities and as a reference to understand the principles
of place-making. Tom served as Project Manager for the Smart Growth Design Guidelines.
RESIDENTIAL DESIGN G UIDELINES | TOWN OF HILLSBOROUGH
Located on the San Francisco Peninsula, Hillsborough has a varying topography, extensive
native tree species and significant residences designed by California’s most illustrious 20th
century architects. Hillsborough required a thorough update of its design guidelines for
residential development, with a focus on implementing rules and standards that allow for
new construction and residential remodeling while preserving the sensitive context. Tom
Ford served as Project Manager for the Residential Design Guidelines.
DEVELOPMENT STANDARD S AND DESIGN GUI DELINES | CITY OF LIVERMORE
In order to strengthen and streamline its development review process, the City of
Livermore undertook a major overhaul of its development standards and design
guidelines. City planning staff and Design Review Committee members were integrated
into the update process through site visits and educational tours. The standards and
guidelines are highly illustrative to help define design goals and policy intent. The
document also included a new section to implement commercial mixed-use development
on specific sites. Tom managed the Development Standards and Guidelines project.
EXPERIENCE
M-Group
Senior Planner
November 2016 – Present
North Bay Area, CA
City & County of San Francisco
Planner III (Environmental Planning)
April 2006 – November 2016
San Francisco, CA
PMC
Assistant/Associate Planner
January 2002 – April 2006
Sacramento, CA
Oakland, CA
EDUCATION
BS City & Regional Planning
California Polytechnic
State University
San Luis Obispo, CA
Master of Business
Administration (MBA)
Presidio Graduate School
San Francisco, CA
University of California Institute
of Transport ation Studies
Technology Transfer Program -
Synchro and SimTraffic
LEED Accredited Professional
U.S. Green Building Council
Brett is an efficient and organized land use and environmental planner with experience in both
public and private planning sectors. He has worked to help manage complex projects and
coordinate with multiple agencies. Brett has worked with a wide range of stakeholders through
various public planning processes, while engaging in community outreach that addresses public
needs. Brett has a strong background in environmental analysis and land use planning. He is
knowledgeable with the CEQA/NEPA process, standards of review, and acceptable modeling tools.
His experience includes preparing a range of environmental documents, managing a team of
technical experts, coordinating with regulatory agencies, conducting public scoping meetings and
presenting to boards and decision makers. Brett demonstrates strong attention to detail and has
excellent organization and communication skills.
AREAS OF EXPERTISE
CEQA & NEPA Environmental Review
Project Management
Technical Analysis
Land Use Planning
Transportation Planning
Planning Counter Assistance
Internal Process Improvements
PROFESSIONAL EXPERIENCE
ENVIRONMENTAL PLANNER I II | CITY & COUNTY OF SAN FRANCISCO , CA
As the lead environmental project manager for various development projects with the San
Francisco Planning Department coordinated environmental impact review for public and
private projects, including preliminary conferences, consultations with consulting specialists
and submission of reports to the Planning Commission, Board of Supervisors, Historic
Preservation Commission, Municipal Transportation Agency (SF MTA) Board and other
approval bodies. Other duties include interpretation and explanation of legal, technical and
procedural aspects of environmental review to the public; preparation of technical reports and
correspondence; presentations before City Planning Commission, Board of Supervisors, and
at other public hearings and meetings. Preparation of Negative Declarations, Categorical
Exemptions, Addenda, Notices, Ads, ancillary documents, technical background reports and
public notification processes.
ASSISTANT/ASSOCIATE PLANNER | PMC, Sacramento/Oakland, CA
Preparation of CEQA/NEPA environmental documents, technical studies, General Plans, and
Specific Plans. Environmental impact evaluations of projects including preparation of
technical background reports, surveys, analyses, and forecasts as applied to a range of
environmental matters such as transportation, land use, historic resources, hazardous
materials, air quality, water quality, biology, endangered species and other physical
environmental impacts. Preparation of Negative Declarations, Categorical Exemptions,
Addenda, Notices, Ads, ancillar y documents, technical background reports and public
notification processes.
m-group.us
MEMBERSHIPS
American Planning Association
(APA)
Urban Land Institute (ULI)
Association of Environm ental
Planners (AEP)
United States Green Building
Association (USGBC)
ENVIRONMENTAL REVIEW
GOLDEN STATE WARRIOR S EVENT CENTER AND M IXED -USE DEVELOPMENT |
CITY & COUNTY OF SAN FRANCISCO , CA
The project would include an 18,064-seat state-of-the-art Event Center and two prominent office
buildings with about 513,000 leasable square feet of office/lab space, surrounding an open space
plaza of civic importance. In addition to the Event Center and office space, the project will include
approximately 50,000 leasable square feet of retail (including a Food Hall), automobile and
bicycle parking, service and loading areas and a series of smaller open spaces. The overall
approval of the proposed project included adoption of a series of mitigation measures, and
established a comprehensive system for mitigation monitoring. The Board of Supervisors, the
Planning Commission, and various City departments adopted similar findings and mitigation
monitoring plans. The project was subject to review under the California Environmental Quality
Act (CEQA) and a number of local and state approvals. The project was granted streamlined
litigation under California Assembly Bill (AB) 900.
INDIA BASIN MIXED -USE DEVELOPMENT | CITY & COUNTY OF SAN FRANCISCO , CA
The project proposes a multi phased development with 15.9 acres of publicly accessible parks,
plazas and open space, 4.02 acres of publicly accessible streets, sidewalks, stairs and bike lanes
and a total of 1,472,150 sf of development building area (residential and non-residential,
including private, podium level open space). The project proposes a residential-focused mixed-
use development including 1,240 dwelling units and 275,330 gross square feet (gsf) of ground-
floor retail, commercial, or flex space. The proposed development would include residential
units and commercial uses (including retail, office, R&D, laboratory and clinical care, and
institutional), parking, and a shoreline network of publicly accessible open space. As part of the
proposed project the San Francisco Recreation and Parks Department would improve 14.2 acres
of publicly owned parcels along the shoreline plus 1.58 acres of unimproved paper streets to
create a publicly accessible network of new and/or improved parkland and open space.
MISSION ROCK (SEAWAL L LOT 337 AND PIER 48) MIXED -USE DEVELOPMENT |
CITY & COUNTY OF SAN FRANCISCO , CA
The project proposes a mixed‐use, multi‐phase waterfront development of Seawall Lot 337,
rehabilitation and reuse of Pier 48, and construction of approximately 5.4 acres of net new open
space, for a total of 8 acres of open space on the site. Overall, the Project would involve
construction of up to approximately 3.7 million gross square feet (gsf) of residential, commercial,
and retail uses, and a public parking garage on the Project Site. Both Seawall Lot 337 and Pier 48
are owned by the Port of San Francisco. At completion, the Project would include: 11 parcels with
approximately 750,000 gsf to 1.3 million gsf of residential uses, consisting of both market‐rate
and affordable housing; approximately 1.25 million to 1.6 million gsf of commercial/office/R&D
uses; approximately 150,000 to 250,000 gsf of retail/entertainment/ancillary uses on the lower
floors of each parcel; and enclosed parking. Group to conduct the necessary environmental
review for the project, of which no evidence was found that the Project would have a significant
effect on the environment and therefore a negative declaration was prepared.
EXPERIENCE
M-Group
August 2017
Civic San Diego
Senior Planner
September 2015-June 2017
San Diego, CA
City and County of San Francisco
Planner III
May 2007-May 2013;
November 2014-June 2015
San Francisco, CA
Snohomish County
Senior Planner
December 2013-November 2014
Everett, WA
City of Costa Mesa
Associate Planner
May 2013-November 2013
Costa Mesa, CA
County of Lake
Assistant Planner II
August 2005-April 2007
Lakeport, CA
EDUCATION
BS in Geography and Planning
South Dakota
State University
Brookings, SD
Aaron is an experienced planner with 12 years of wide -ranging experience and proven success as
a project coordinator with California and Washington governmental agencies. Superior research
and project team leadership skills have been demonstrated guiding complex, politically-charged
development projects such as high-rise urban infill projects and long-range planning projects
inclusive of annexations, general/community plan and ordinance updates, zoning code
development and planning policy analysis.
AREAS OF EXPERTISE
Project Coordination
Land Use Entitlement
Urban Design
Long Rang/Policy Planning
Environmental Review
PROFESSIONAL EXPERIENCE
SENIOR PLANNER | CIVIC SAN DIEGO , CA
Served as project coordinator for a number of Downtown San D iego urban planning project
types including high- and mid-rise construction, mixed-use development, high-density
residential development, office development, hotel development, affordable housing, and
building conversions. Reviewed and processed amendments to the General Plan, Coastal Plan,
Downtown Community Plan, and Zoning Ordinance. Reviewed entitlement applications
including Planned Development Permits, Site Development Permits, Coastal Development
Permits and Use Permits. Prepared staff reports, design review critiques, findings and graphics
for the consideration of the Downtown Community Planning Council, the Civic San Diego Board
of Directors, the City Historic Resources Board, the City Planning Commission, and the City
Council. Presented projects to the Downtown Community Planning Council, Civic San Diego
Board of Directors, the City Historic Resources Board, the City Planning Commission, and the
City Council in a lead staff role. Managed consultant teams preparing EIRs under CEQA and
prepared Programmatic EIR Consistency Evaluations. Mentored junior planning staff and
provided feedback in relation to junior staff's assigned work.
PLANNER III | CITY AND COUNTY OF SAN FRANCISCO , CA
Served as project coordinator for a wide range of urban development projects including high-
rise construction, urban infill, re-use/conversion/alterations of historic buildings and public art
proposals. Analyzed numerous entitlement applications including conditional use permits,
Downtown Plan compliance review, historic preservation applications, variances, and
subdivisions. Served as Department representative at public hearings regarding development
projects and project appeals at the Planning Commission, Historic Preservation Commission
and the Board of Supervisors. Prepared staff reports, decision documents and graphics for the
consideration of the Planning Commission, Historic Preservation Commission and the Board of
Supervisors. Provided analysis for proposed zoning code development and planning policy
issues. Supervised and coordinated staff reviewing condominium conversions and subdivisions
as the condominium conversion and subdivision coordinator for the Department. Assisted in
the orientation and work of new planners and interns including preparation of performance
evaluations. Provided research, analysis and edits to environmental review documents under
CEQA including Environmental Impact Reports and Mitigated Negative Declarations.
m-group.us
SENIOR PLANNER | SNOHOMISH COUNTY, WA
Served as project coordinator for a wide range of urban and rural development projects
including residential, commercial, industrial, institutional, and agricultu ral development.
Mentored and guided junior planning staff members in regards to planning assignments.
Conducted environmental review under the State Environmental Policy Act for development
projects inclusive of preparation of Mitigated Declarations of Non-Significance. Analyzed
numerous land use applications including conditional use permits, rezones, subdivisions,
shoreline permits and variances to determine completeness. Prepared staff reports, findings
and graphics for the consideration of the Hearing Examiner. Presented projects as lead
department staff at public hearings.
ASSOCIATE PLANNER | CITY OF COSTA MESA , CA
Analyzed City annexations under LAFCO regulations in a lead project manager role for the City.
Served as project manager for zoning code development and new City zoning ordinances. Served
as project manager for a wide range of urban development projects including multi-family
residential, commercial, industrial and institutional. Represented the Department at Orange
County Council of Governments regarding discussion of regional planning issues. Analyzed
numerous entitlement applications including conditional use permits, variances, subdivisions,
and planned signage applications for completeness. Presented projects and proposals to the
Planning Commission, City Council and community groups. Prepared staff reports, decision
documents and graphics for the consideration of the Planning Commission and City Council.
Prepared environmental review documents under CEQA including Initial Studies and Mitigated
Negative Declarations. Prepared and managed consultant contracts in regards to Environmental
Impact Reports.
ASSISTANT PLANNER II | COUNTY OF LAKE, CA
Served as project coordinator for a wide range of urban and rural development projects
including residential, commercial, agri-tourism and agricultural development. Prepared
environmental review documents under CEQA including Initial Studies and Mitigated Negative
Declarations. Analyzed and reviewed planning entitlements including conditional use permits,
rezones, variances, and subdivisions for completeness. Prepared staff reports, decision
documents and graphics for the consideration of the Planning Commission and the Board of
Supervisors. Directed and supported both staff and the public as lead GIS support in the
Department. Provided research and analysis for long-range planning efforts including area plan
updates.
m-group.us
EXPERIENCE
M-Group
Associate Planner
2016 – Present
North Bay Area, CA
Planning Decisions, Inc.
Planner
2014 – 2016
Portland, ME
Town of New Gloucester
Town
Planner
2013 – 2014
New Gloucester, ME
EDUCATION
MA - Urban Planning
McGill University
Montreal, QC
BA - Economics/History
University of Toronto
Toronto, ON
Milan is a planner and urban designer with private and public sector experience in
development review, long-range planning, economic development, and civic engagement. He
is well versed in plan implementation and has led several comprehensive planning efforts in
New England and California. Milan is a skilled facilitator and presenter, with a broad
background in community outreach, survey methods, and mediation. Milan has specialized in
planning for economic development, and has led several market studies for new housing,
mixed-use development, downtown revitalization, and infill projects.
AREAS OF EXPERTISE
Development Review
Policy Planning
Market Research
Economic Development
Community Engagement
Urban Design
POLICY PLANNING
ASSOCIATE PLANNER | M -GROUP
Lead and provide support for several long-range planning efforts throughout the Bay
Area, including the El Camino Real Corridor Plan in Sunnyvale, CA; Sonoma County
Airport Area Specific Plan; Sausalito General Plan Update; the Tamal Vista Corridor
Specific Plan in Corte Madera, CA; and the Planning Process Improvements project for
Santa Rosa, CA. Conducts research, prepares reports, organizes the consultant team,
coordinates community engagement activities, and manages communications with
clients to facilitate the successful completion of policy projects.
PLANNER | PLANNING DECISIONS, INC.
Developed General and Specific Area Plans for public- and private-sector clients across
Northern New England. Managed complex projects and prepared comprehensive
technical reports, including: village center master plans, brownfield redevelopment
feasibility studies, tribal fee land development plans, the Mill Creek Master Plan 2015,
economic development plan and character-based code design standards for Yarmouth,
ME; downtown gateway design study and development feasibility report for Waterville,
ME; market research, and fiscal impact analyses. Prepared RFP bids, negotiated
contracts, and managed project teams. Conducted public engagement workshops,
presentations, opinion surveys, and visioning exercises.
m-group.us
DEVELOPMENT AND DESIGN REVIEW
CONTRACT PLANNER | CITY OF SAUSALITO, CA
Conducts development, use, and design review for residential, commercial, and mixed-
use projects, including marina improvement projects. Prepare staff reports for review
bodies, including the Planning Commission, Historical Landmarks Board, City Council,
and City administration. Analyze and improve planning procedures. Serve members of
the public and process over-the-counter permits. Conduct meetings with applicants.
CONTRACT PLANNER | CITY OF PETALUMA, CA
Oversaw major site plan and architectural review for a historic, residential remodel
project in the Oakhill-Brewster Historic District; and a complete, commercial
redevelopment and infill project on an open Leaking Underground Storage Tank site
managed by the Sonoma County Department of Health Services. Completed a Zoning
Ordinance revision and modification to the Lakeville Business Park Planned Community
Development district to modify conditional uses within the district. Prepared
background research and a draft rewrite of the Petaluma Airport Master Plan.
PROJECT PLANNER | CITY OF CORTE MADERA, CA
Manage development review of a proposed 18-unit residential subdivision, involving
site plan and architectural review, property subdivision, and Zoning District
modification.
COMMUNITY ENGAGEMENT
ASSOCIATE PLANNER | M -GROUP
Lead and provide support for several long-range planning efforts throughout the Bay
Area, including the El Camino Real Corridor Plan in Sunnyvale, CA; the Sonoma County
Airport and SMART Station Specific Plan; the Tamal Vista Corridor Specific Plan in Corte
Madera, CA; and the Hillside Development Process Improvements and Design
Guidelines for Santa Rosa, CA. Conducts research, prepares reports, organizes the
consultant team, coordinates community engagement activities, and manages
communications with clients to facilitate the successful completion of policy projects.
PLANNER | PLANNING DECISIONS, INC.
Coordinated public meetings and engagement associated with preparing the Mill Creek
Master Plan 2015 for South Portland, ME and the Market Study and Action Plan Matrix
for Yarmouth, ME. Engagement involved a combination community workshops,
stakeholder meetings, public opinion surveys, visioning exercises, pop-up workshops,
in-person interviews, and stakeholder meetings. Designed and executed a
comprehensive participant survey for the Maine Startup and Create Week, a major
conference to promote entrepreneurship and economic development throughout
Maine. Survey data was used to understand business needs, improvement
programming and marketing efforts, and track progress toward building an
entrepreneurial ecosystem in Maine.
APPENDIX A. TEXT
APPENDIX B. TEXT
APPENDICESAPPENDIX B
M-GROUP 2017 RATE SHEET
M-GROUP STAFF HOURLY RATE
Admin Analyst
Planning Tech $60 - $80
Assistant Planner
Assistant Urban Designer $80 - $100
Associate Planner
Associate Urban Designer
Associate Environmental Planner
Historic Preservation Specialist
$100 - $125
Senior Planner
Senior Urban Designer
Environmental Planner
Project Manager
$125 - $145
Principal Planner $145 - $175
Principal $175 - $250
Notes:
* Hourly rates are subject to annual adjustment.
* Sub-consultants include a 10% administration fee
ITEM NO. 7D1
1
Meeting Date: September 12, 2017
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Jay Bradford, Development Engineering Manager/Building Official
Agenda Title: Adopting an Ordinance Adding Chapter 15.34, “Electric Vehicle Charging
Stations Review Process” to Title 15 of the Rohnert Park Municipal Code
RECOMMENDED ACTION: Adopt an Ordinance adding Chapter 15.34 “Electric Vehicle
Charging Station Review Process” to Title 15 of the Rohnert Park Municipal Code.
BACKGROUND: In 2015, the State of California adopted Assembly Bill 1236 (2015, Chiu,
Codified as Government Code Section 65850.7), which requires local jurisdictions with a
population less than 200,000 residents to adopt an ordinance to create an expedited, streamlined
permitting process for electric vehicle charging stations on or before September 30, 2017.
1. This expedited process includes: Application materials posted on the City’s website
2. Options for electronic submittal including acceptance of an electronic signature
3. Availability of a completeness checklist based on state guidance
4. Permit review limited to compliance local, state and federal health and safety
requirements
5. Option for a conditioned administrative (staff-issued) permit for situations where
installation of the charging station could cause adverse impacts if not mitigated
6. Option for applicants to appeal staff decisions to the planning commission.
Most of the features are currently in place and part of Development Services standard review
process. The single largest new requirement is the requirement to prepare an application
completeness checklist specific to electric vehicle charge stations. Staff is currently finalizing the
application checklist
ANALYSIS: The adoption of this ordinance is required by state law and supports the general
implementation of CalGreen and California Energy Code. The City Council introduced this
ordinance on August 22, 2017. The proposed adoption allows the ordinance to go into effect in
compliance with state law.
STRATEGIC PLAN ALIGNMENT: The adoption, implementation and enforcement of the
Electric Vehicle Charging Stations Review Process supports Strategic Plan Goal D – Continue to
Develop a Vibrant Community.
OPTIONS CONSIDERED: None. This is a mandatory measure required by assembly Bill 1236
(2015) that requires all local jurisdictions to adopt an ordinance with an expedited, streamlined
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7D1
2
process for permits for Electric Vehicle Charging Stations. The effective date of the ordinance is
September 30, 2017 for jurisdictions with a resident population less than 200,000.
FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of adopting the proposed
ordinance is minimal. Development Services’ Fee Schedule currently has fees established
applicable to electric vehicle charging stations installations and the program costs will be
covered by fees from applicants.
Department Head Approval Date: 8/28/2017
Finance Director Approval Date: N/A
City Attorney Approval Date: NA
City Manager Approval Date: 8/31/2017
Attachments (list in packet assembly order):
1. An Ordinance of the City of Rohnert Park, California, Adding Chapter 15.34,
“ELECTRIC VEHICLE CHARGING STATIONS REVIEW PROCESS,” To Title
15 of the Rohnert Park Municipal Code.
ORDINANCE NO. 909
AN ORDINANCE OF THE CITY OF ROHNERT PARK, CALIFORNIA, ADDING
CHAPTER 15.34, “ELECTRIC VEHICLE CHARGING STATIONS REVIEW
PROCESS,” TO TITLE 15 OF THE ROHNERT PARK MUNICIPAL CODE
WHEREAS, the City is responsible for local enforcement of the California Building
Standards Code; and
WHEREAS, the State of California and the City of Rohnert Park have consistently
promoted and encouraged the use of fuel-efficient electric vehicles; and
WHEREAS, the State of California recent adopted legislation the added Government
Code Section 65850.7, which requires local agencies to adopt an ordinance that creates an
expedited and streamlined permitting process for electric vehicle charging systems; and
WHEREAS, creation of an expedited, streamlined permitting process for electric vehicle
charging stations would facilitate convenient charging of electric vehicles and help reduce the
City’s reliance on environmentally damaging fossil fuels; and
WHEREAS, local jurisdictions responsible for enforcement of the California Building
Standards Code must enact local administrative regulations in order to implement the California
Building Standards Code; and
WHEREAS, it is necessary to authorize the Building Official to require that licensed
building contractors perform specified work when public health and safety is at risk; and
WHEREAS, nothing in this ordinance is intended to duplicate, contradict, or enter a field
which has been fully occupied by state law, including the California Building Standards Code.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT PARK,
CALIFORNIA, does hereby ordain as follows:
SECTION 1. FINDINGS
The City Council finds that:
A. A public meeting introducing the proposed amendments to the Municipal Code was held
by the City Council on August 22, 2017.
B. In accordance with CEQA Guidelines, Section 15061(b)(3), this is not a project subject to
CEQA in that there is no possibility that the activity in question may have a significant
effect on the environment.
C. This ordinance is enacted pursuant to and in compliance with Health & Safety Code
Sections 17958.5, 17958.7, and as expressly permitted in Government Code Section
50022.2, to make local amendments to the California Building Standards Code.
D. While it is clearly understood that the adoption of the amendments to the Codes and the
adoption of Ordinances may not prevent the incidence of fire, it is noted the implementation
of these various amendments will reduce the severity and potential loss of life and loss of
property.
Ord. 909 Page 2 of 6
SECTION 2. CHAPTER 15.34
The following shall be added to the Rohnert Park Municipal Code as Chapter 15.34:
Chapter 15.34 - Electric Vehicle Charging Stations Review Process
15.34.010 - Definitions.
The following words and phrases as used in this section are defined as follows:
A. “Electric Vehicle Charging Station (EVCS)” or “Charging Station” means any means
any of the following:
a. Any level of electric vehicle supply equipment station that is designed and built
in compliance with Article 625 of the California Electrical Code, as it reads on
the effective date of this Chapter, and delivers electricity from a source outside
an electric vehicle into a plug-in electric vehicle.
b. One or more electric vehicle charging spaces served by electric vehicle
charger(s) or other charging equipment allowing charging of electric vehicles.
Electric vehicle charging stations are not considered parking spaces.
B. “Electric Vehicle (EV)” means an automotive-type vehicle for on-road use, such as
passenger automobiles, buses, trucks, vans, neighborhood electric vehicles, electric
motorcycles, and the like, primarily powered by an electric motor that draws current from
a rechargeable storage battery, fuel cell, photovoltaic array, or other source of electric
current. Plug-in hybrid electric vehicles (PHEV) are considered electric vehicles. For
purposes of the California Electrical Code, off-road, self-propelled electric vehicles, such
as industrial trucks, hoists, lifts, transports, golf carts, airline ground support equipment,
C. “Electric Vehicle (EV) Charger” means off-board charging equipment used to charge an
electric vehicle.
D. “Electric Vehicle Charging Space (EV Space)” means a space intended for future
installation of EV charging equipment and charging of electric vehicles.
E. “Electric Vehicle Supply Equipment (EVSE)” means the conductors, including the
ungrounded, grounded, and equipment grounding conductors and the electric vehicle
connectors, attachment plugs, and all other fittings, devices, power outlets, or apparatus
installed specifically for the purpose of transferring energy between the premises wiring
and the electric vehicle.
F. “Specific, Adverse Impact” means a significant, quantifiable, direct, and unavoidable
impact, based on objective, identified, and written public health or safety standards,
policies, or conditions as they existed on the date the application was deemed complete.
G. “Electronic Submittal” means the utilization of one or more of the following:
a. Electronic mail or email.
b. The internet.
c. Facsimile.
Ord. 909 Page 3 of 6
H. “Electric Vehicle (EV) Checklist” means a document containing objective requirements
for the installation of an electric vehicle charging station and a process for electronic
submittal of permit applications. The content of the checklist requires the permit applicant
to check the features of the existing electrical service such as rating in amperes, system
voltage, connected or calculated load, spare capacity in amperes, voltage and ampere rating
of the electric vehicle supply equipment, circuit rating of the electric vehicle supply
equipment, location of the electric vehicle supply equipment, if ventilation is/or is not
required, and clearances of the charging equipment to comply with all applicable building
and fire safety laws. The checklist also assists the applicant in confirming that the location
of the electric vehicle supply equipment will comply with any vehicle clearance
requirements in the City’s Zoning Ordinance.
15.34.020 - Purpose.
The purpose of this section is to provide an expedited, streamlined permitting process for EVCS
as required by California Government Code Section 65850.7.
15.34.030 - Applicability.
EVCS legally established or permitted prior to the effective date of this chapter are not subject to
the requirements of this chapter unless physical modifications or alterations are undertaken that
materially change the size, type, or components of the EVCS in such a way as to require new
permitting. Routine operation and maintenance shall not require a permit.
15.34.040 - EVCS requirements.
A. All EVCSs shall meet applicable health and safety standards and requirements
imposed by the state and the city.
B. EVCSs shall meet all applicable safety and performance standards established by the
California Electrical Code as modified by this Title, the Society of Automotive
Engineers, the National Electrical Manufacturers Association, and accredited testing
laboratories such as Underwriters Laboratories and, where applicable, rules of the
Public Utilities Commission regarding safety and reliability.
C. Prior to submitting an application for processing, the applicant shall verify that the
installation of an electric vehicle charging station will not have specific, adverse impact to
public health and safety and building occupants. Verification by the applicant includes but
is not limited to: electrical system capacity and loads; electrical system wiring, bonding
and overcurrent protection; building infrastructure affected by charging station equipment
and associated conduits; areas of charging station equipment and vehicle parking.
15.34.050 - Applications and required documents.
A. All applications will be subject to Chapter 15.04 General Provisions and Penalties of
this Title.
B. All documents required for the submission of an expedited EVCS application shall
be made available on the city's website.
C. Applications for EVCS permits, and any supporting documents, may be submitted by
email, facsimile, or the internet.
Ord. 909 Page 4 of 6
D. An applicant's electronic signature shall be accepted on all forms, applications, and
other documents in lieu of a wet signature.
E. The City Manager or designee shall implement an EV checklist with all of the
requirements for which EVCS shall comply to be eligible for expedited review.
F. The EVCS permit process, standard plans and checklist shall substantially conform
to recommendations for expedited permitting contained in the most in the most
current version of the “Plug-In Electric Vehicle Infrastructure Permitting Checklist”
of the “Zero-Emission Vehicles in California: Community Readiness Guidebook” as
published by the Governor’s Office of Planning and Research, in effect at the time of
permit application.
15.34.060 - Permit review and inspection requirements.
A. An application that satisfies the information requirements in the checklist provided
under Section 15.34.050(e) and (f), as determined by the building official, shall be
deemed complete.
B. If the building official receives an incomplete application, the building official shall
issue a written correction notice detailing all deficiencies in the application and any
additional information required to be eligible for expedited permit issuance.
C. Upon confirmation by the building official of the application and supporting
documentation being complete, the building official shall review the application. The
building official's review of the application shall be limited to whether the
application meets local, state and federal health and safety requirements. The
requirements of local law shall be limited to those standards and regulations
necessary to ensure that the EVCS will not have a specific, adverse effect on the
public health or safety.
D. The building official shall require the applicant to apply for an administrative permit
pursuant to Section 15.04.040 et seq. of the Rohnert Park Municipal Code if the
building official makes a finding based on substantial evidence that the EVCS could
have a specific, adverse impact upon the public health and safety. Any conditions
imposed on an administrative permit shall be designed to mitigate the specific,
adverse impact upon public health and safety at the lowest cost possible. The
decision to require an administrative permit may be appealed to the planning
commission.
E. The city may not deny an application for an administrative permit to install an EVCS
unless it makes written findings based upon substantial evidence in the record that
the proposed installation would have a specific, adverse impact upon the public
health or safety, and there is no feasible method to satisfactorily mitigate or avoid the
specific, adverse impact. The findings shall include the basis for the rejection of
potential feasible alternatives of preventing adverse impact. The decision to deny an
administrative permit may be appealed to the planning commission.
F. Upon confirmation that the application is complete and that the EVCS will not have a
specific, adverse impact upon the public health or safety, the building official shall
approve the application and issue all the necessary permits and authorizations.
Ord. 909 Page 5 of 6
G. Any condition imposed on an application shall be designed to mitigate the specific,
adverse impact upon health and safety at the lowest possible cost.
H. The city shall not condition approval of an application on the approval of an
association.
I. Only one inspection shall be required and performed by the building division for
EVCS eligible for expedited review, which shall be scheduled within three business
days of a request.
J. If EVCS fails inspection, a subsequent inspection is authorized but need not conform
to the requirements of subsection I.
15.34.070 - Fees.
Permit and plan check fees for EVCS shall be set forth by Building Plan Check, Inspection and
Permit Fees for circuits. Such fees shall comply with Government Code Sections 65850.7, and
any other applicable state laws.”
SECTION 3. SEVERABILITY
Should any section, subsection, paragraph, sentence, clause, or phrase of this ordinance be declared
unconstitutional or invalid for any reason, such declaration shall not affect the validity of the
remaining portions of this ordinance.
SECTION 4. EFFECTIVE DATE
This ordinance shall go into effect thirty (30) days after its adoption and shall be published or
posted as required by law.
[THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY.]
Ord. 909 Page 6 of 6
This ordinance was introduced by the Council of the City of Rohnert Park on August 22, 2017 and
adopted on September 12, 2017 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
__________________________________
Jake Mackenzie, Mayor
ATTEST:
__________________________________
JoAnne M. Buergler, City Clerk
APPROVED AS TO FORM:
_______________________________
Michelle Marchetta Kenyon, City Attorney
ITEM NO. 7E
1
Meeting Date: September 12, 2017
Department: Public Works & Community Services
Submitted By: John McArthur, Public Works & Community Services Director
Prepared By: Angie Smith, Purchasing Agent
Agenda Title: Authorize the City Manager to Execute the Agreement for Copeland
Creek Sediment Removal with Sonoma County Water Agency for a not to
exceed contract amount of $53,233
RECOMMENDED ACTION:
Authorize the City Manager to Execute the Agreement with Sonoma County Water Agency
(SCWA) to perform the Copeland Creek Sediment Removal Project in an amount not to exceed
$53,233.
BACKGROUND:
There are several major creeks and drainage channels that collect and transmit stormwater
through the City of Rohnert Park. The SCWA maintains most of these creeks and drainage
channels throughout the City. In some areas the SCWA owns and is responsible for the
maintenance of the creek and drainage channel. In other areas, the City owns sections of the
creek and drainage channel and the SCWA has maintenance easements. In these areas, the City
and the Water Agency jointly participate in the Stream Maintenance Program (SMP) for creeks
and drainage channels within the City of Rohnert Park. The SMP establishes yearly seasonal
maintenance projects that are in compliance with the Regional Water Quality Board
requirements.
There few small creek sections, that the City owns and the SCWA does not have a maintenance
easement. The City is responsible for the creek maintenance in these areas. The attached Zone
1A Stream Ownership and Maintenance Easement Map (Exhibit 1) details ownership and
maintenance responsibility for stream and drainage.
ANALYSIS:
Staff has determined that the City owned and maintained section of Copeland Creek has
accumulated a large amount of sediment that should be removed this year. This short section of
Copeland Creek is located downstream of Commerce Boulevard and extends west to CA
Highway 101. Staff estimates that there is approximately 208 cubic yards of sediment in this
section of Copeland Creek and believes that the accumulated sediment has created a drainage
flow restriction in this area.
Staff approached the SCWA to coordinate a sediment removal project during the 2017 work
season. The SCWA can perform this work under the existing SMP, which includes all of the
required regulatory permits to work in a creek. The SCWA provided a proposal for the work
which is included in the proposed Agreement for City Council consideration.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7E
2
If the City Council approves the attached agreement between the City and SCWA, the
Agreement would be considered by the Sonoma County Board of Supervisors on September 19,
2017. Upon Sonoma County Board of Supervisors approval, work would begin shortly after and
completed by October 15, 2017.
ENVIRONMENTAL
The SCWA was the lead agency on the SMP and they prepared an Environmental Impact Report
(EIR) pursuant to the California Environmental Quality Act that was certified by the Sonoma
County Board of Directors in June 2009.
OPTIONS CONSIDERED:
Option1: Approve the agreement with the SCWA to remove approximately 208 yards of
sediment from the City-owned area of Copeland Creek. Storm water drainage should improve in
the Commerce Boulevard near Avram Avenue/Enterprise Drive upon completion of the sediment
removal project. Staff recommends this option.
Option 2: Staff could competitively bid this project. Doing so would require obtaining the
necessary regulatory permits that currently exist in the SMP for SCWA owned or maintained
areas. This process would most likely require staff to hire a special environmental consultant to
develop a document and permit similar to the SMP. This process could take years to complete
and would be very expensive. Staff does not recommend this option.
Option 3: Staff could postpone of not perform this sediment removal project. Delaying or
postponing this project would increase the threat of localized flooding in this area. Staff does not
recommend this option.
STRATEGIC PLAN ALIGNMENT:
This action is consistent with Strategic Plan Goal C: Ensure the effective delivery of public
services.
FISCAL IMPACT/FUNDING SOURCE: Sufficient Funding is included in the Casino
Wilfred Waterway Fund (Fund 182) and the 2017-18 Public Works Storm Drain Operating
Budget, $50,000 is included in Fund 182 budget for this project, the balance would be funded
from the Storm Drain Operating Budget.
Department Head Approval Date: August 25, 2017
Finance Director Approval Date: August 29, 2017
City Attorney Approval Date: August 18, 2017
City Manager Approval Date: August 31, 2017
Attachments:
1. Sonoma County Water Agency Agreement for Copeland Creek Sediment Removal
2. Exhibit 1: Zone 1A Stream Ownership and Maintenance Easement Map
Attachment 1 to Staff Report
Attachment 2 to Staff Report
ITEM NO. 7F
Meeting Date: September 12, 2017
Department: Administration
Submitted By: Darcy Drolet, Executive Assistant to the City Manager
Prepared By: Darcy Drolet, Executive Assistant to the City Manager
Agenda Title: Authorize the Mayor to Vote in Support of Susan Harvey, City of Cotati, to
fill a vacancy on the North Bay Division, League of California Cities
Executive Board, at the Mayors’ and Councilmembers’ Association Board
Meeting October 12, 2017
RECOMMENDED ACTION:
Authorize the Mayor to vote in support of Mayor Susan Harvey, City of Cotati, to the North Bay
Division, League of California Cities Executive Board, to fill expiring term (October 2017) at the
Mayors’ and Councilmembers’ Association Board Meeting on October 12, 2017.
BACKGROUND:
The Sonoma County Mayors’ and Councilmembers’ Association (Association) is a collaboration
of all Sonoma County cities with a goal of creating a united front to represent the strongest voice
possible in support of city interests. At its next meeting on October 12, 2017, the Board will
consider reappointment of Mayor Susan Harvey, City of Cotati, to the North Bay Division,
League of California Cities Executive Board, to fill expiring term (October 2017). The term
expires two years from appointment.
ANALYSIS:
The Board received one letter of interest from Mayor Susan Harvey, City of Cotati, for this
position. (Attachment 1).
STRATEGIC PLAN ALIGNMENT:
This item aligns with the City’s Strategic Plan Goal A facilitating participative leadership at all
levels.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends following the course of action outlined in this
report. No other options were considered as these actions are initiated by previously
established Association and Committee protocols.
FISCAL IMPACT/FUNDING SOURCE:
N/A
Department Head Approval Date: N/A
Finance Director Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: August 31, 2017
Attachments (list in packet assembly order):
1. Letter of Interest
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
A
t
t
a
c
h
m
e
n
t
1
ITEM NO. 7G
1
Meeting Date: September 12, 2017
Department: Development Services
Submitted By: Mary Grace Pawson, Development Services Director
Prepared By: Vanessa Marin Garrett, Civil Engineer
Agenda Title: Authorizing the City Manager to Execute Amendment 1 to Task Order 2016-
02 with Moe Engineering to provide Engineering and Land Surveying
Development Review for an Additional Amount Not-to-Exceed of $90,000.
RECOMMENDED ACTION: By Minute Order, authorize the City Manager to Execute
Amendment 1 to Task Order 2016-02 with Moe Engineering to provide Engineering and Land
Surveying Development Review for an Additional Amount Not-to-Exceed of $90,000.
BACKGROUND: In July 2017, the City adopted Task Order 2016-02 authorizing Moe
Engineering to provide development review services within the Stadium Lands Planned
Development and Wilfred Dowdell Specific Plan Area. Throughout the past year, Moe
Engineering has been engineering staff’s main consultant for plan review of the Residences at
Five Creek Project (Five Creek Project), in the City’s Stadium Lands Planned Development.
Moe’s work has included the review of the preliminary and final development plans, the
tentative and final subdivision map and the onsite and offsite improvement plans for the project.
The City continues to receive a number of development applications within the general vicinity
of the Stadium Lands Planned Development and Wilfred Dowdell areas and the purpose of this
task order amendment is to ensure adequate resources are available for technical review of new
projects in this area of the city.
ANALYSIS: Moe’s staff is well qualified to provide development review services and provides
similar services for Cotati, Windsor and a number of the Marin County cities. In addition, their
staff has knowledge of development in Rohnert Park, and brings strong familiarity with the
Stadium Lands Master Plan, the Wilfred Dowdell Specific Plan, and the environmental
documents, and agreements. In accordance with the City’s Purchasing Policy, staff initially
selected Moe Engineering for this assignment because their experience and local knowledge
made them best qualified for the work and their rates are competitive with other consultants’
review rates. In accordance with the City’s cost recovery policies, the costs of this Task Order
will be recoverable from the applicants. Staff believes having Moe Engineering continue to
provide development reviews in these two areas will provide the resources needed to make sure
the City’s technical reviews areefficient and well-coordinated.
STRATEGIC PLAN ALIGNMENT: The recommended option is consistent with Strategic
Plan Goal D – Continue to Develop a Vibrant Community.
OPTIONS CONSIDERED: Staff considered the two options listed below.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7G
2
1. Continue using Moe Engineering to process applications within the Stadium Lands and
Wilfred Dowdell vicinity. Staff recommends this option, because it will ensure that
adequate, qualified resources are available to process development applications.
2. Do not continue using Moe Engineering and either switch to another consultant or do in-
house review. This would not be feasible due to the current staff workload and
management of several other subdivisions throughout Rohnert Park. Switching to another
consultant would not be beneficial, since it would take time to bring someone else up to
speed with the project just to receive the same quality of work.
FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of the proposed action is $90,000.
The expenses incurred under this Task Order are anticipated in Development Services’ 2017-18
budget and will be reimbursed from developer deposits and payments. The proposed action has
no impact on the City’s General Fund.
Department Head Approval Date: 08/28 /2017
City Attorney Approval Date: 08 / 22/2017
Finance Director Approval Date: 08 / 21/2017
City Manager Approval Date: 08 / 31/2017
Attachments (list in packet assembly order):
1. Amendment 1 to Task Order 2016-02 with Moe Engineering to provide Engineering and
Land Surveying Development Review for an Additional Amount Not-to-Exceed of
$90,000
Attachment 1
AMENDMENT 1 TO
TASK ORDER NO. 2016-02
CITY OF ROHNERT PARK
AND
MOE ENGINEERING
AUTHORIZATION OF ADDITIONAL ENGINEERING AND LAND SURVEYING
DEVELOPMENT REVIEW
SECTION 1 – PURPOSE
The purpose of this Amendment 1 to Task Order No. 2016-02 is to authorize and direct
Moe Engineering to proceed with the work specified in Section 2 below in accordance with the
provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Firma
Design Group ("Consultant") dated April 1, 2016. Task Order No. 2016-02 was for an amount
not to exceed $60,000 and was approved on August 1, 2016.
SECTION 2 – SCOPE OF WORK
The additional items authorized by this Amendment 1 to Task Order No. 2016-02 are
presented in Exhibit “A”.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties
hereto referenced in SECTION 1 above. The additional cost for the additional services as set
forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard
labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in
Exhibit “B” for an amount not-to-exceed $90,000.
Total compensation under this Task Order, inclusive of this Amendment 1, shall not
exceed $150,000.
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by August 31, 2018, or as
extended by the City Manager.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional
services between City and Consultant are incorporated by reference.
Approved this 12th day of September, 2017.
CITY OF ROHNERT PARK MOE ENGINEERING
___________________________________
Darrin Jenkins, City Manager Date John Moe, President Date
Per Minute Order adopted by the Rohnert Park City
Council at its meeting of 9/12/2017.
ATTEST: APPROVED AS TO FORM
____________________________ ____________________________
City Clerk City Attorney
FEE SCHEDULE
Effective 2017
===============================================================
Principal $200.00/hour
Senior Engineer $175.00/hour
Land Surveyor $175.00/hour
Assistant Engineer $135.00/hour
Engineering/Survey Technician $125.00/hour
Drafting Technician $110.00/hour
Field Survey Crew (2-person) $280.00/hour
All charges and fees including the cost of prints, copies, travel, telephone toll charges
and other non-labor related expenses paid by this firm to others on behalf of the client
shall be billed at the cost of the charge or fee plus 15% handling and accounting fee.
All invoices are due within 30 days of the date of the invoice.
Annual rate escalation will be calculated at 3% on a City fiscal-year basis.
ITEM NO. 8
1
September
Meeting Date: September 12, 2017
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Mary Grace Pawson, Director of Development Services
Agenda Title: Introducing an Ordinance Updating Title 13 of the Municipal Code
Relating to the City’s Potable Water, Recycled Water and Sewer
Service
RECOMMENDED ACTION: Introduce an Ordinance repealing Resolution 2005-86 and
Chapters 13.04, 13.44, 13.62 and 13.66 of Title 13 of the Rohnert Park Municipal Code and
adding Chapters 13.02, 13.03, 13.04, 13.05, 13.06 and 13.44 to Title 13 of the Rohnert Park
Municipal Code relating to the City’s potable water, recycled water and sewer systems.
BACKGROUND: The City owns and operates potable water, recycled water and sewer
systems and bills customers for these services. The City’s rules and regulations for its potable
water system are currently set forth in Resolution 2005-86 (A Resolution Adopting Rules and
Regulations Regulating the Sale of Water in the City of Rohnert Park and Chapters 13.04
(City Water System), 13.62 (Water Waste Regulations) and 13.66 (Water Shortage
Contingency Plan) of the Title 13 of the Rohnert Park Municipal Code. The City’s policy for
billing and collections for water and sewer bills is set forth in Chapter 13.44 (Billing and
Payment of Water and Sewer Charges) of Title 13 of the Rohnert Park Municipal Code. The
City currently administers its recycled water system through various user agreements that
outline rules, regulations and some aspects of billing and collection.
Resolution 2005-86 and the Municipal Code provisions were adopted at different times and
at this point contain some internal inconsistencies. In addition Section 13.66 (Water Shortage
Contingency Plan) does not accurately reflect the City’s most recent Urban Water
Management Plan. Finally, while the various recycled water agreements provide the City
with authority to manage the recycled water system and bill for services, the agreements are
rather general and additional policy clarification would be beneficial. Additional codified
recycled water policy is necessary for the City to apply for coverage under the State of
California’s General Water Recycling Permit. Because the City of Santa Rosa originally
constructed and operated the recycled water system, the City’s program is currently covered
by the National Pollutant Discharge Elimination System (NDPES) Permit for the Santa Rosa
Subregional System. Both Santa Rosa and Rohnert Park are seeking to secure more
appropriate permit coverage under the tailored General Water Recycling Permit.
For all of these reasons, staff is proposing to repeal Resolution 2005-86 and Municipal Code
Chapters 13.04, 13.44, 13.62 and 13.66 and replace these with new municipal code chapters that
more accurately and consistently reflect the City’s current policy and the provide the policy
framework to support an application for coverage under the General Water Recycling Permit.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 8
2
ANALYSIS: Staff is proposing to replace one resolution and four municipal code sections with
five new municipal code sections that more accurately reflect current state and federal policy and
best operational practices. The update is intended to:
• support the operation of the City’s potable water and recycled water systems;
• support an application for coverage under the state’s General Water Recycling Permit;
and
• provide policy direction and consistency for billing and collection of potable water,
recycled water and sewer rates and charges.
Each of the new municipal code sections is described below.
Chapter 13.02 – City Water System replaces portions of Resolution 2005-86 as well as Chapters
13.04, 13.62 and 13.66 of the Municipal Code. The Chapter outlines the City’s authority and
operational standards for its water system, including provisions for extending service to new
customers. While the Chapter largely incorporates the provisions of Resolution 2005-86, it
removes some provisions that conflicted with the billing and collection process described in
Chapter 13.44 of the Municipal Code.
Chapter 13.03 – City Recycled Water System is a new chapter. This chapter largely incorporates
the provisions of proposed Chapter 13.02, ensuring the potable water and recycled water systems
are administered in a similar fashion. Three unique elements of this section are as follows:
• 13.03.050 – Regulatory Authority and Requirement to Connect, which preserves the
City’s authority to require new customers to use recycled water when it is available.
• 13.03.06 – Recycled Water Users Guide, which provides the City Manager or his
designee with the responsibility and authority to keep and update a current set of site
specific user requirements, ensuring compliance with state law.
• 13.03.07 – Recycled Water Agreement, which provides for the use of an agreement as the
primary device for providing recycled water and setting recycled water customer costs.
• 13.03.08 – Designation of Site Supervisor, which requires customers to designate and
maintain a site supervisor as required by state law.
Chapter 13.04 – Cross Connection Regulations largely brings forward the City’s cross
connection program from Resolution 2005-086, with some modification and streamlining to
reflect current practice. The City is required by state law to maintain a cross connection program
in order to ensure that any contamination that may occur on private property, as a result of
interconnected plumbing systems, does not make its way into the public system. The cross
connection regulations are an important protection to public health and a critical component of
any recycled water program. By including the program in the Municipal Code, rather than in a
resolution, staff will have more and broader authority to enforce these provisions.
Chapter Section 13.05 – Water Waste and Water Shortage Contingency Plan replaces current
Chapters 13.62 and 13. 66 of the Municipal Code and includes the City’s water waste provisions
and water shortage contingency plan. A significant change is that where current Chapter 13.66
includes the whole of the City’s water shortage contingency plan within the body of the
municipal code, the proposed Chapter 13.02 refers directly to the Water Shortage Contingency
Plan adopted every five years with the City’s Urban Water Management Plan. Staff is proposing
this because, as a result of the most recent drought, the State of California has been promulgating
ITEM NO. 8
3
fairly regular updates to the requirements for water shortage contingency plans. The Water
Shortage Contingency portions of the Urban Water Management Plan can be updated by
resolution, which is simpler than modifying the Municipal Code. Staff believes this proposed
change will both reduce the City’s workload and allow it to more responsively accommodate
both state mandates and local conditions related to water shortages.
Chapter 13.06 – Water and Recycled Water System Violations and Enforcement brings forward
and streamlines provisions of Resolution 2005-86 and current Municipal Code Chapter 13. 44.
The intent is to ensure that violation and enforcement provisions for both the potable and
recycled water systems are located in one municipal code chapter and applied uniformly to both
systems.
Chapter 13.44 – Water, Sewer and Recycled Water System – Service Charges replaces current
Chapter 13.44 and portions of Resolution 2005-86 that relate to service charge and billing
practices. The goal of this section is to again ensure that the City’s policies for setting charges,
sending bills and collecting on delinquent accounts are found in one municipal code chapter and
applied as uniformly as possible. This new chapter proposes one significant change to the City’s
current billing practices. Under the current ordinance, owners of vacant premises may apply for
an exemption from all water and sewer service charges while the premises are vacant, which
reduces the fixed operational revenue available to both the water and sewer utility. The proposed
ordinance would require owners of a vacant premise to pay the fixed component of water service
charge and the baseline sewer charge. This ensures that all customers support the fixed costs of
utility operation. Under both the current and proposed ordinances, owners of vacant premises
would have no liability for the variable, or use based, portions of the water and sewer charge, as
long as there was no water use.
STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal C –
Ensure the Effective Delivery of Public Services.
OPTIONS CONSIDERED: None. The proposed Municipal Code updates are necessary to
support efficient operation of the City’s potable water and recycled water systems and consistent
billing and collection practices across all three of the City’s utility system.
FISCAL IMPACT/FUNDING SOURCE: Staff anticipates that the proposed modifications
will have a beneficial impact on the City by streamlining and clarifying policy around the utility
systems and reducing conflicts between policy documents. The potable water, recycled water and
sewer systems are supported by the respective enterprise funds and costs associated with
administering and enforcing the municipal code provisions will come from the enterprise funds.
Department Head Approval Date: 08/22/2017
Public Works Director Approval Date: 08/25/2017
Finance Director Approval Date: 08/25/2017
City Attorney Approval Date: 08/31/2017
City Manager Approval Date: 09/05/2017
Attachments (list in packet assembly order):
1. An Ordinance of the City of Rohnert Park, California Repealing Resolution 2005-86 and
Chapters 13.04, 13.44, 13.62 and 13.66 of Title 13 of the Rohnert Park Municipal Code and
Adding Chapters 13.02, 13.03, 13.04, 13.05, 13.06 and 13.44 to Title 13 of the Rohnert Park
Municipal Code Related to the City’s Potable Water, Recycled Water and Sewer Systems
ORDINANCE NO. 910
AN ORDINANCE OF THE CITY OF ROHNERT PARK, CALIFORNIA, REPEALING
RESOLUTION 2005-86 AND CHAPTERS 13.04, 13.44, 13.62 AND 13.66 OF TITLE 13
OF THE ROHNERT PARK MUNICIPAL CODE AND ADDING CHAPTERS 13.02,
13.03, 13.04, 13.05, 13.06 AND 13.44 TO TITLE 13 OF THE ROHNERT PARK
MUNICIPAL CODE RELATING TO THE CITY’S POTABLE WATER, RECYCLED
WATER AND SEWER SYSTEMS
WHEREAS, the City owns and operates potable water and sewer systems and has recently
accepted ownership of and operational responsibility for a recycled water system from the City of
Santa Rosa; and
WHEREAS, the City is responsible for ensuring compliance with state and federal laws
with respect to these systems for the preservation of public health and environmental quality; and
WHEREAS, in accordance with state law, the City establishes and administers rates, fees,
and charges and bills customers for potable water, recycled water and sewer service; and
WHEREAS, the City’s rules and regulations for its potable water system are currently set
forth in Resolution 2005-86 and Chapters 13.04, 13.62 and 13.66 of the Title 13 of the Rohnert
Park Municipal Code; and
WHEREAS, the City currently administers the recycled water system through various user
agreements; and
WHEREAS, the City’s policy for billing and collections for water and sewer bills is set
forth in Chapter 13.44 of Title 13 of the Rohnert Park Municipal Code and billing for recycled
water service is administered through various user agreements; and
WHEREAS, the City desires to better consolidate its policies and regulations for its water
and sewer systems in order to facilitate compliance with state and federal laws and streamline
administration of its potable water, recycled water and sewer systems; and
WHEREAS, nothing in this ordinance is intended to duplicate, contradict, or enter a field
which has been fully occupied by state and federal law, including the Articles XIII C and D of the
California State Constitution, the California Waterworks Standards and the Porter Cologne Water
Quality Law.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT PARK,
CALIFORNIA, does hereby ordain as follows:
SECTION 1. FINDINGS
The City Council finds that:
A. A public meeting introducing the proposed amendments to the Municipal Code was held
by the City Council on September 12, 2017.
B. In accordance with CEQA Guidelines, Section 15061(b)(3), this is not a project subject to
CEQA in that there is no possibility that the activity in question may have a significant
effect on the environment.
Ord. 910 Page 2 of 3
SECTION 2. REPEAL OF RESOLUTION 2005-86
Resolution 2005-86, a Resolution Adopting Rules and Regulations Regulating the Sale of Water
in the City of Rohnert Park, is hereby repealed.
SECTION 3. REPEAL OF CHAPTERS 13.04, 13.44, 13.62 AND 13.64 OF TITLE 13 OF
THE ROHNERT PARK MUNICIPAL CODE
Chapter 13.04 – City Water System, Chapter 13.44 – Billing and Payment of Water and Sewer
Charges, Chapter 13.62 – Water Waste Regulations, and Chapter 13.66 Water Shortage
Contingency Plan, are hereby repealed.
SECTION 4. ADOPTION OF CHAPTERS 13.02, 13.03, 13.04, 13.05, 13.06 AND 13.44 OF
TITLE 13 OF THE ROHNERT PARK MUNICIPAL CODE
The City hereby adopts Section 13.02 – City Water System, Section 13.03 – City Recycled
Water System, Section 13.04 – Cross Connection Control, Section 13.05 – Water Waste and
Water Shortage Contingency Plan, Section 13.06 – Water and Recycled Water System –
Violation and Enforcement and Section 13.44 – Water, Sewer and Recycled Water System –
Service Charges, Billing and Collection, in substantially similar form as attached hereto and
incorporated herein as Exhibit A.
SECTION 5. ACTIONS TO EFFECTUATE AND CODIFICATION
The City Manager is hereby authorized and directed to take other actions on behalf of City, which
are not expressly and specifically reserved for the City Council, to implement and effectuate this
ordinance. The City Clerk is directed to codify this ordinance in a manner which best reflects the
legislative intent of the City Council in enacting this ordinance. The City Clerk is directed to
resolve any numbering conflicts accordingly.
SECTION 6. SEVERABILITY
The City Council hereby declares that every section, paragraph, sentence, clause, and phrase of
this ordinance is severable. If any section, paragraph, sentence, clause or phrase of this ordinance
is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality
shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences,
clauses, or phrases.
SECTION 7. EFFECTIVE DATE
This ordinance shall go into effect thirty (30) days after its adoption and shall be published or
posted as required by law.
[THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY.]
Ord. 910 Page 3 of 3
This ordinance was introduced by the Council of the City of Rohnert Park on September 12, 2017
and scheduled for adoption on September 26, 2017 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
__________________________________
Jake Mackenzie, Mayor
ATTEST:
__________________________________
JoAnne M. Buergler, City Clerk
APPROVED AS TO FORM:
_______________________________
Michelle Marchetta Kenyon, City Attorney
EExhib i
1
Exhibit A to Ordinance Contents
Chapter 13.02 – City Water System.............................................................................................................. 4
Sections: .................................................................................................................................................... 4
13.02.010 - Established. ............................................................................................................................ 4
13.02.020 – Purpose. ................................................................................................................................. 4
13.02.030 – General Provisions. ............................................................................................................... 4
13.02.040 – Ownership, Responsibility & Maintenance. ......................................................................... 5
13.02.050 – Extension of Distribution Mains. .......................................................................................... 5
13.02.060 – Installation of Service Connections. ..................................................................................... 6
13.02.070 – Meters. .................................................................................................................................. 6
13.02.080 – Control Valve on the Customer Property. ............................................................................. 7
13.02.090 – Groundwire Attachments. ..................................................................................................... 7
13.02.110 – Temporary Service. ............................................................................................................... 7
Chapter 13.03 - City Recycled Water System .............................................................................................. 9
Sections: .................................................................................................................................................... 9
13.03.010 – Established. ........................................................................................................................... 9
13.03.020 – Purpose. ................................................................................................................................. 9
13.03.030 – General Provisions. ............................................................................................................... 9
13.03.040 – Definitions. ............................................................................................................................ 9
13.03.050 – Regulatory Authority and Requirement to Connect. ........................................................... 10
13.03.060 – Recycled Water Users Guide. ............................................................................................. 10
13.03.070 – Recycled Water Agreement. ............................................................................................... 10
13.03.080 – Designation of Site Supervisor. .......................................................................................... 10
13.03.090 – Operation and Maintenance of Customer Equipment. ........................................................ 10
13.03.100 – Backflow Prevention on Recycled Water Systems. ............................................................ 11
Chapter 13.04 - Cross Connection Regulations .......................................................................................... 12
Sections: .................................................................................................................................................. 12
13.04.010 – Purpose. ............................................................................................................................... 12
13.04.020 - General Provisions. .............................................................................................................. 12
13.04.030 – Definitions. .......................................................................................................................... 12
13.040.040 - Requirements for Backflow Prevention Devices. .............................................................. 14
EExhib i
2
13.04.050 - Ownership of Backflow Devices. ....................................................................................... 15
13.04.060 - Type of Protection Required. ............................................................................................... 15
13.04.070 – Installation of Backflow Devices. ....................................................................................... 22
13.04.080 - Testing, Maintenance and Repair of Backflow Devices. ..................................................... 22
Chapter 13.05 - Water Waste and Water Shortage Contingency Plan ........................................................ 23
Sections: .................................................................................................................................................. 23
13.05.010 - Purpose. ............................................................................................................................... 23
13.05.020 - Nonessential uses. ................................................................................................................ 23
13.05.030 - Water Shortage Contingency Plan. ...................................................................................... 23
13.05.040 - Exempt Water Uses. ............................................................................................................ 24
13.05.050 – Exceptions. .......................................................................................................................... 24
Chapter 13.06 - Water and Recycled Water Systems - Violations and Enforcement ................................. 25
Sections: .................................................................................................................................................. 25
13.06.010 – Violation – General Provisions. .......................................................................................... 25
13.06.020 – Violation - Tampering with City Property. ......................................................................... 25
13.06.030 - Violation – Termination of Service. .................................................................................... 25
13.06.040 – Violation – Additional Remedy. ......................................................................................... 26
13.06.050 – Violation – Appeal. ............................................................................................................. 26
Chapter 13.44 – Water, Sewer and Recycled Water Service Charges, Billing and Collection .................. 27
Sections: .................................................................................................................................................. 27
13.44.010 - Purpose and Authority. ........................................................................................................ 27
13.44.020 –Definitions. ........................................................................................................................... 27
13.44.030 - Water, Recycled Water and Sewer - Rates for Service. ...................................................... 28
13.44.040 - Charges for New Installations, Meters and Special Charges ............................................... 28
13.44.050 – Charges when Meter Is Inoperative .................................................................................... 28
13.44.060 – Charges for Vacant Premises .............................................................................................. 28
13.44.070 – Application for Service and Deposit Required. .................................................................. 28
13.44.080 – Application for Service – Person with Outstanding Bills ................................................... 29
13.44.090 – Bills - Generally .................................................................................................................. 29
13.44.100 – Bills - Refunds .................................................................................................................... 29
13.44.110 - Delinquent Bills – Courtesy Notice ..................................................................................... 30
13.44.120 - Delinquent Bills – Service Disconnections ......................................................................... 30
13.44.130 – Delinquent Bills – Authority to Assess Penalties ............................................................... 30
EExhib i
3
13.44.140 – Delinquent Bills – Collection Agency Charges .................................................................. 30
13.44.150- Delinquent Bills – Property Owner Liability and Lien ......................................................... 30
13.44.160 Delinquent Bills – Formal Notice and Hearing...................................................................... 30
13.44.170 – Charges as Lien ................................................................................................................... 31
13.44.180 - Recordation of lien. ............................................................................................................. 31
13.44.190 - Separate remedies. ............................................................................................................... 31
EExhib i
4
Chapter 13.02 – City Water System Sections: 13.02.010 - Established.
There is established in the city a public water supply system to be known as the Rohnert Park
potable water system which shall include all facilities for the production and distribution of water
and all improvements, additions, extensions thereto. 13.02.020 – Purpose.
The purpose of the Rohnert Park potable water system is to provide a source of water for the
inhabitants of the city. Extension of water service beyond city limits shall only be permitted upon
approval of the city council. The city council shall not approve the extension of water service
unless it finds the city has sufficient water supply and sewer treatment capacity to accommodate
its current customers and the growth anticipated per the General Plan. 13.02.030 – General Provisions.
A. The city has the sole right supply water within its city limits. No person, firm,
corporation or institution shall drill, construct or cause to be constructed any well
within the city of Rohnert Park.
B. The city council shall by resolution establish rates for the sale of water, connection
fees, and any other such other fees, standards, rules and regulations as may be
necessary for the administration and operation of the Rohnert Park city water system.
C. The city will not be liable for interruption, shortage, or insufficiency of supply, or
for any loss or damage occasioned thereby caused by accidents, or acts of God,
fire, strikes, riots, war, power outages or any other causes.
D. The city, whenever it shall find it necessary or convenient for the purpose of
making repairs or improvements to its system, shall have the right to
temporarily suspend delivery of water and it shall not be liable for any loss or
damage occasioned thereby.
E. Applications for water service will be made. Such application will signify the
applicant's willingness and intention to comply wi th all regulations or rates duly
adopted by the city, and to make payment for services rendered.
F. All applicants for service connections or water service shall be required to accept
such conditions of pressure and service as are provided by the distribution
system at the location of the proposed service connection, and to hold the city
harmless for any damages arising out of low pressure or high pressure conditions
or interruptions in service.
G. If application is made for service to property where no service connection has been
installed, but a distribution main is adjacent to the property, the applicant, in addition
to making application for service, shall comply with the regulations and standards
governing the installation of service connections.
H. No customer shall permit the use or resale of any of the water received.
I. Representatives of the city shall carry proper identification upon exhibition of which,
they shall have the right of ingress and egress to the customer premises as necessary
EExhib i
5
to ensure the provision of water service and the protection of public health and safety. 13.02.040 – Ownership, Responsibility & Maintenance.
A. The city owns all water distribution pipelines located in streets, highways, public
ways, alleys, right-of-ways or easements which are used to serve the general
public. When water distribution pipelines are planned to be extended, in
accordance with Section 13.02.050, the owner of the lands upon which future
pipelines are to be located, shall as a prerequisite to service grant easements unto
the city for said purposes.
B. The service connection including the meter and the meter box, whether located on
public or private property, is the property of the city and no part of the cost thereof
will be refunded to the applicant. The city reserves the right to repair, replace and
maintain said service connections, as well as to remove them upon discontinuance
of service.
C. Water lines beyond the city’s service connections belong to the property owner
and must be maintained in proper condition by the property owner.
D. The property owner, or designee, shall, at its own risk and expense, furnish, install
and keep in good and safe condition all equipment that may be required for
receiving, controlling, applying and utilizing water beyond the service connection.
E. The city shall not be responsible for any loss or damage caused by the improper
installation of such equipment beyond the service connection, or the negligence or
wrongful act of the customer or of any of his tenants, agents, employees,
contractors, licensees, or permitees in installing, maintaining, operating or
interfering with such equipment installed beyond the service connection.
F. The city shall not be responsible for damage to property caused by faucets, valves
and other equipment that are open when water is turned on at the meter, either
originally or when turned on after a temporary shutdown.
G. The customer shall use all reasonable care to prevent damage to the meter or
any other facilities loaned by the city that are used in furnishing the service
from the time they are installed until they are removed. If meters or other
facilities are damaged by the customer, the cost of making repairs shall be
paid by the customer, except to the extent that the city caused or contributed
to the damage.
H. The customer shall be liable for any damage to the city-owned customer water
service facilities when such damage is from causes originating on the premises
by an act of the customer or his tenants, agents, employees, contractors,
licensees or permitees, including the breaking or destruction of locks by the
customer or others on or near a meter, and any damage to a meter that may
result from hot water or steam from a boiler or heater on the customer’s
premises. The city shall be reimbursed by the customer for any such damage. 13.02.050 – Extension of Distribution Mains.
A. Applications for extension of distribution mains shall be made. Such application
will signify the applicant’s willingness and intention to comply with all
regulations or rates duly adopted by the city, and to make payment for services
rendered.
B. The extension of distribution mains may be accomplished by either the applicant
EExhib i
6
or the city, but in all cases must be approved as to design and location by the city
Engineer prior to installation. Where installation is made by the applicant, plans
must be prepared by a licensed professional only, and the city will provide
inspection services to assure installation according to approved plans. The cost of
the extension shall be borne by the applicant. The cost of city inspection shall be
borne by the applicant.
C. When the city requires the installation of a water main which is larger than that
necessary to serve the applicant, the city may, in its sole discretion, enter into an
agreement with the applicant whereby the applicant shall recover the excess cost
through a reimbursement arrangement. The reimbursement may be by way of
credits against connection or capacity charges, to the extent allowed by state
law, or from other persons at the time of connection to said main. The city may,
at its sole discretion, contribute a portion of the costs of main extensions.
D. Applicant shall guarantee all costs and charges specified herein prior to
commencement of work. Such deposit or security shall be in an amount equal to
the estimated cost together with any appropriate contingency, approved by the
city engineer. If the applicant’s guarantee is in cash, any cash balance remaining
upon completion of the work shall be refunded to the applicant. 13.02.060 – Installation of Service Connections.
A. Water service connections will be installed in the size and at the location specified
by the city. Service connections will be made only to property abutting on public
streets, alleys, right-of-ways, or easements.
B. Installation charges shall be in accordance with the rates established by the city’s
fee schedule.
C. For multifamily residential and non-residential services connections, the applicant
shall arrange for the installation of the water service connections by an approved
contractor. Said installation will be in accordance with the standards set forth by
the city and will be subject to city approval. 13.02.070 – Meters.
A. Meters are required for all users.
B. For commercial and industrial development, separate meters shall be
installed for each portion of the property that is or could be used or
occupied by a different customer class.
C. For all development, except single family residential development, irrigation
water shall be separately metered.
D. Meters will be installed at accessible locations at the curb, or at the property
line, in accordance with the city’s adopted standards. Owners shall be
responsible for maintaining area around meter to provide adequate access.
E. Upon installation, meters will become the property of the c ity. No rents or
other charges will be paid by the c ity for a meter or other facilities, including
housing and connections, located on a customer’s premises.
F. All meters may be sealed by the city at the time of installation, and no seal shall
be altered or broken except by an authorized city employee.
G. Meters or services moved for the convenience of the customer will be relocated at
the customer’s expense. Meters or services moved to protect the city’s property
EExhib i
7
will be moved at the city’s expense.
H. The cost of a change in the size of a meter on an existing service will be paid for
by the customer.
I. All meters will be tested prior to installation by the water meter manufacturer and
no meter will be installed unless the accuracy is within one and one-half percent
(1.5%) of being one hundred percent (100%) accurate.
J. If a customer desires to have the meter serving their premises tested, the customer
shall pay a meter check fee, as established by the city’s fees schedule.
K. If a meter tested at the request of a customer is found to be more than five percent
(5%) slow, the city may bill the customer for estimated consumption. Such estimates
will be made in Section 13.44.050 and will take into account the payments the
customer has made.
L. If a meter is found to be non-registering due to any cause, except the non-use of
water, the charges for service will be based on the estimated consumption. Such
estimates will be made in Section 13.44.050. 13.02.080 – Control Valve on the Customer Property.
The customer shall provide a valve on its side of the service installation as close as is
practical to the meter location, street, highway, alley or easement in which the water main
serving the customer’s property is located, to control the flow of water to the piping on his
premises. The customer shall not use the service curb stop to turn the water on and off for
his convenience. 13.02.090 – Groundwire Attachments.
All persons are forbidden to attach any ground wire or wires to any plumbing which is
or may be connected to a service connection or main belonging to the city. The c ity
will hold the customer liable for any damage to its property occasioned by such ground
wire attachments. 13.02.110 – Temporary Service.
A. Temporary service may be provided from the potable water system through an
approved hydrant meter, unless an alternative method is specifically approved by
the city engineer.
B. Applications for temporary water service will be made. Such application will
signify the applicant’s willingness and intention to comply with all regulations or
rates duly adopted by the city, and to make payment for services rendered.
C. The rates and meter rental fees for temporary water service, including any applicable
deposits, shall be established as part of the city’s rate schedule.
D. All hydrant meters, or other forms of temporary connection, shall be installed by
the city or a licensed contractor and shall be operated in accordance with
instructions.
E. The customer shall use all possible care to prevent loss or damage to the hydrant
meter or to any other loaned facilities of the city which are involved in furnishing
the temporary service from the time they are installed until they are removed.
F. If the meter or any other equipment is lost, damaged or stolen, the meter rental fee,
including any applicable deposit, shall be forfeited.
G. Tampering with any fire hydrant for the unauthorized use of water there from, or for any
EExhib i
8
other purpose is a misdemeanor, punishable by law and subject to the penalties outlined
in Section 13.06.
EExhib i
9
Chapter 13.03 - City Recycled Water System Sections: 13.03.010 – Established.
There is established in the city a public recycled water supply system to be known as the Rohnert
Park city Recycled Water System which shall include all facilities for the distribution of recycled
water including all improvements, additions, extensions thereto. 13.03.020 – Purpose.
The purpose of the Rohnert Park recycled water system to provide an alternative water supply
source for the inhabitants of the city, in accordance with the city’s agreement with its wholesale
suppliers. The city shall not permit the extension of recycled water service beyond its limits. 13.03.030 – General Provisions.
The Rohnert Park recycled water system shall be operated under the provisions of Section 13.02,
which govern the Rohnert Park potable water system, except that the city council shall set
applicable recycled water rates and connection fees through an approved form of a Recycled
Water Agreement. 13.03.040 – Definitions.
For the purposes of this chapter, the following words and phrases will have the meanings
respectively ascribed to them in this section:
A. “Approved uses” means the uses defined in the city’s Recycled Water User’s Guide or by
state law as being approved for use of tertiary treated recycled water.
B. “Customer,” “Consumer,” or “User” means a person or entity having a connection into
the recycled water system or potable water system owned and operated by the city.
C. “On-site recycled water system” means that portion of the recycled water system on the
consumer’s premises which begins at the coupling on the consumer’s side of the water
meter.
D. “Potable water” means water which meets the federal, state and local standards for
human consumption and is approved for human consumption.
E. “Recycled water” means tertiary treated water which results from the treatment of
wastewater, is suitable for direct beneficial use, and conforms to the definition of
disinfected tertiary recycled water in accordance with state law.
F. “Recycled Water Agreement” means the agreement between the city and the customer
which grants permission to use recycled water and requires the customer to use recycled
water in accordance with the rules, regulations and standards of the Recycled Water
User’s Guide and all applicable state and local rules and regulations.
G. “Recycled Water User’s Guide” means city’s document which details the requirements of
the state and local rules and regulations that apply to the design, installation, and
operations and maintenance of the on-site recycled water system, including but not
limited to the requirements of the California Code of Regulations, Title 22.
EExhib i
10
13.03.050 – Regulatory Authority and Requirement to Connect.
A. The State of California has declared that the use of potable water for non-potable uses is a
waste or unreasonable use of water if recycled water is available.
B. All new applicants for water service whose properties may be served by recycled water,
shall connect their property to recycled water service for those uses for which the use of
potable domestic water would be deemed a waste or unreasonable use of water as
specified in Division 7, Chapter 7, of the California Water Code (Section 13550 et. seq.)
and the state and local regulations promulgated pursuant thereto.
C. All customers are liable for the cost of connecting plumbing at the point of connection as
determined by the city and any costs of making private plumbing and irrigation systems
conform to state health standards.
D. Failure of a new customer to accept service of recycled water when it is made available,
where use of potable water would otherwise be deemed a waste or unreasonable use of
water, shall be grounds for termination of the customer’s potable water service.
E. Failure of a recycled water customer to comply with the conditions specified for its use
shall be deemed a violation and shall be subject to enforcement as outlined in Section
13.06. 13.03.060 – Recycled Water Users Guide.
The city will at all times have a Recycled Water User’s Guide which will be prepared,
maintained and updated by the city engineer, or designee. The purpose of the Recycled Water
User’s Guide is to detail the requirements of the following rules and regulations as they apply to
the city Recycled Water System, this chapter, the California Code of Regulations Title 22, and
other State and local rules and regulations related to the use of recycled water as they may be
adopted or changed from time to time. 13.03.070 – Recycled Water Agreement.
The city will enter into Recycled Water Agreement with each recycled water customer, which
grants permission to use recycled water and requires the customer to use recycled water in
accordance with the rules, regulations and standards of the Recycled Water User’s Guide and all
applicable State and local rules and regulations. 13.03.080 – Designation of Site Supervisor.
Each customer shall designate a Site Supervisor for each site covered by a Recycled Water
Agreement. The Site Supervisor must serve as a liaison with the city, and must have the authority
to carry out the requirements of the Recycled Water User’s Guide and Recycled Water
Agreement including the operations and maintenance of the on-site recycled water system and
prevention of potential hazards. 13.03.090 – Operation and Maintenance of Customer Equipment.
Each customer is required to operate and maintain the on-site recycled water system in
accordance with the Recycled Water User’s Guide and Recycled Water Agreement.
Notwithstanding compliance with this section, the city reserves the right to take any action
necessary with respect to the operation of the customer’s recycled water system to safeguard
public health.
EExhib i
11
13.03.100 – Backflow Prevention on Recycled Water Systems.
The city reserves the right to require a backflow prevention device on the customer’s recycled
water system if it is determined that there is a backflow hazard on-site. If a backflow device is
required, it must be properly maintained by the customer, inspected quarterly and tested at least
annually. All required tests must be submitted to the city in accordance with the city backflow
prevention program.
EExhib i
12
Chapter 13.04 - Cross Connection Regulations Sections: 13.04.010 – Purpose.
This chapter provides for a reasonable and effective means of protecting the city potable water
system, and where appropriate its recycled water system, from backflow, in compliance with the
California Code of Regulations, Title 17, Division 1, Chapter 5. 13.04.020 - General Provisions.
A. It is the customer’s responsibility to protect the water quality in its system when
the city requires a backflow prevention assembly to protect the public system.
B. New potable water service connections shall be installed and existing potable water
service connections shall be upgraded to conform to these requirements.
C. Wherever backflow protection has been found necessary on a water supply line
entering a customer's premises, then any and all water supply lines from the city's
mains entering such premises, buildings, or structures shall be protected by an approved
backflow prevention assembly.
D. The provisions and requirements of this chapter are the minimum requirements. Where
this chapter imposes a greater restriction than is imposed or required by other laws, rules,
regulations, standards or ordinances, of or applicable to the city, the provisions of this
chapter shall control and be applied; where such other laws, rules, regulations, standards
or ordinances are more restrictive, they shall control and be applied. 13.04.030 – Definitions.
A. “Approved” means accepted by the city as meeting applicable specifications or as
suitable for the proposed use.
B. “Approved Device” means a backflow-prevention device which is manufactured in full
conformance with the standards established by the American Water Works Association
(AWWA) and has completely met the laboratory and field performance specifications of
the Foundation for Cross-Connection Control and Hydraulic Research (FCCC&HR) of
the University of Southern California.
C. “Auxiliary Water Supply” means any water supply on or available to premises
other than potable water supplied by the city potable water system.
D. “AWWA Standard” means a standard developed and approved by the American Water
Works Association.
E. “Backflow” means the flow of water or other liquids, mixtures or substances, under
positive or reduced pressure from the customer’s system into the city potable water
system.
F. “Backflow Prevention Assembly” means an assembly or means designed to prevent
backflow or back-siphonage. Backflow prevention assemblies included the
following devices:
a. “Air Gap Separation (AG)” which is a physical break between the service
connection and a receiving vessel on the customer’s system, where all piping
between the service connection and the receiving vessel is entirely visible and
the air-gap separation is greater than one-inch and at least double the diameter
of the supply pipe, measured vertically from the flood rim of the customer’s
EExhib i
13
receiving vessel to the supply pipe from the service connection.
b. “Reduced Pressure Principle Backflow Prevention Assembly (RP)” is an
assembly consisting of two independently operating check valves with an
automatically operating differential relief valve located between the two checks,
a tightly closing shut-off valve on each side of the check valve assembly, and
properly located test cocks for the testing of each check valve and the relief
valve.
c. “Double Check Valve Assembly (DC)” is an assembly of two independently
operating, spring loaded check valves with tightly closing shut-off valves on
each side of the check valve assembly and properly located test cocks for the
testing of each check valve.
G. “Backpressure” means a condition in which the owner's system pressure is
greater than the city water system pressure.
H. “Back-Siphonage” means the flow of water or other liquids, mixtures or substances
from the customer’s system into the city potable water system caused by a
reduction or loss of pressure within the city potable water system.
I. “Certified tester” means:
a. A person who is certified by the city to perform testing of backflow prevention
devices, who has completed training and received certification by an AWWA
sponsored backflow device testing certification program or the University of Southern
California Backflow Prevention Device Testing School and who possesses a valid
city business license.
b. A service representative of the manufacturer of the backflow-prevention device
approved by the Engineer and possessing a valid city business license.
c. All City personnel, as authorized by the Engineer.
J. “City”: means the city of Rohnert Park, California.
K. “City Potable Water System” means the potable water distribution system owned and
operated by the city, including the service connection to a potable water main.
L. “Contamination” means an impairment of the quality of the water supply of the city
potable water system by sewage, industrial fluids or waste liquids, compounds or other
materials to a degree which creates an actual hazard to the public health through
poisoning or through the spread of disease.
M. Cross-connection” means an unprotected actual or potential connection between the city
potable water system and any source or system within a customer’s premises and/or
customer’s system which contains water or any substance that is not or cannot be
approved as a potable water supply. Bypass arrangements, jumper connections,
removable sections, swivel and changeover devices, or other devices through which
backflow or back-siphonage could occur, shall be considered to be cross-connections.
N. “Customer” or “User” means any person obtaining water from the city water supply
system.
O. “Customer’s System” means the potable water piping system located immediately
downstream from a meter.
P. “Degree of Hazard” means the potential risk to public health and the adverse effect
of the hazard upon the potable water system.
Q. “Engineer” means the city engineer of the city, or a designee.
R. “Health Agency” means the California Division of Drinking Water.
EExhib i
14
S. “Local Health Agency” means the Sonoma County Department of Health.
T. “Owner” means any person, who has legal title to, or a right to the use or
occupancy of, a property.
U. “Nonpotable Water” means water which is not safe for human consumption.
V. “Person” means any individual, partnership, company, public or private
corporation, political subdivision or agency of the United States State of California
or other governmental entity.
W. “Pollutant” means a foreign substance that, if permitted to get in the public water system,
will degrade its quality so as to constitute a moderate hazard, or impair the usefulness or
quality of the water to a degree which does not create an actual hazard to the public health
but which does adversely and unreasonable affect such water for domestic use..
X. “Potable water supply: means a water supply which, according to recognized standards
and the public health authority having jurisdiction, is safe for human consumption.
Y. “Pollution” means an impairment of the quality of the potable water supply of the city.
Z. “Premises” means a piece of land together with such buildings and
appurtenances located thereon.
AA. “Recycled Water” means water which, as a result of treatment of waste, is suitable
for uses other than potable use.
BB. “Service Connection” or “User Connection” means the water piping system and/or
meter connecting the city potable water system to the customer’s system. 13.040.040 - Requirements for Backflow Prevention Devices.
A. To comply with the California Code of Regulations, the city requires the installation of
approved backflow prevention assemblies or air gaps, by and at the expense of the
Owner, when the degree of hazard in the customer’s system so warrants, as solely
determined by the city.
B. Backflow prevention devices or air-gaps of a type, manufacture and design approved by
the Engineer shall be installed by the customer on the customer’s system in a location
approved by the Engineer in the following described categories:
a. Premises having an auxiliary water supply;
b. Premises and/or customer’s systems within which any substance is handled under
pressure or any other fashion that, in the opinion of the Engineer, could
potentially permit backflow or back-siphonage into the city potable water system,
including water that originated from the city water system;
c. Premises and/or customer’s systems which have more than one service connection
and which, in the opinion of the Engineer, contain cross-connections or the
potential for cross-connections which could result in the pollution or the
contamination of the city potable water system in the event of backflow or back-
siphonage;
d. Premises and/or customer’s systems which, in the opinion of the Engineer, contain
cross-connections or the potential for cross-connections which could result in the
pollution or contamination of the potable city water system in the event of
backflow or back-siphonage;
e. Premises and/or customer’s systems where, in the opinion of the Engineer, the
potential for contamination is such as to require an air-gap separation system;
f. Premises having a gray water use system as defined by California Code of
EExhib i
15
Regulations, Title 24, Part 5; and
g. Premises having a recycled water system as defined by the State of California
Code of Regulations, Title 22, Division 4, Chapter 3.
h. O n tank trucks and spray tanks of 49 gallons or more, that will connect to the
city's system.
i. All temporary water cross connections, including but not limited to the use
of fire hydrants or blow-offs for construction water, flushing lines, or
similar purposes. 13.04.050 - Ownership of Backflow Devices.
Backflow-prevention devices and air-gaps shall be and remain the property of the
customer. 13.04.060 - Type of Protection Required.
The type of backflow protection required shall be commensurate with the degree of hazard that
exists on the customer's premises. The minimum types of backflow protection required to protect
the public water supply, at the customer's water connection to premises with varying degrees of
hazard are given in Table 1. The Owner may choose a higher level of protection than required by
the city. Situations which are not covered in Table 1 shall be evaluated on a case by case basis
and the appropriate backflow protection shall be determined by the Engineer.
EExhib i
16
TABLE l
TYPE OF PROTECTION REQUIRED
Degree of Hazard Minimum Level
of Backflow
Prevention
A Sewage and Hazardous Substances
Premises where the public water system is used to supplement the recycled
water supply
AG
Premises where there are wastewater pumping and/or treatment plants and
there is no inter- connection with the potable water system. This does not
include a single family residence that has a sewage lift pump.
AG 1
Premises where recycled water is used and there is no interconnection with the
potable water system.
AG 1
Premises where hazardous substances are handled in any manner in which the
substances may enter a potable water system. This does not include a single
family residence that has a sewage lift pump
AG 1
Premises where there are irrigation systems into which fertilizers, herbicides,
or pesticides are, or can be, injected
RP
B Auxiliary Water Supplies
Premises where there is an unapproved auxiliary water supply which is
interconnected with the public water system.
AG 2
Premises where there is an unapproved auxiliary water supply and there are
no interconnections with the public water system
RP3
C Fire Protection Systems
Premises where the fire system is directly supplied from the public water
system and there is an approved auxiliary water supply on or to the
premises (not interconnected).
DC
Premises where the fire system is supplied from the public water system
and interconnected with an unapproved auxiliary water supply
AG 1
Premises where the fire system is supplied from the public water system
and where either elevated storage tanks or fire pumps which take suction
from the private reservoirs or tanks are used.
DC
D Premises where entry is restricted so that inspections for cross-
connections cannot be made with sufficient frequency or at sufficiently
short notice to assure that cross-connections do not exist.
RP
E Premises where there is a repeated history of cross- connections being
established or re-established
RP
F In the case of tankers and spray tanks of 49 gallons or more, including
but not limited to fire.
AG/RP
1 An RP may be provided in lieu of an AG if approved by the city and the health agency
2 A RP or DC may be provided in lieu of an AG if approved by the c ity and the health agency.
3 A DC may be provided in lieu of a RP if approved by the c ity and the health agency.
22
13.04.070 – Installation of Backflow Devices.
A. New Service Connections.
a. At the time of application for potable water service, the Engineer will review
said application to determine the need for a backflow-prevention device or air-
gap. If the Engineer determines that a backflow-prevention device or air-gap is
required, it shall be the customer’s responsibility at customer’s expense to
provide for installation of an approved backflow-prevention device or air-gap
in accordance with city standards and at a location approved by the Engineer.
b. Installation of a backflow-prevention device or air-gap, where required by the
city, shall be a condition of city potable water service and meter installation.
B. Existing Service Connections without Backflow- Prevention Devices or Air-Gaps. The
city may inspect the premises of existing customers which, in the opinion of the
Engineer, may require a backflow-prevention device or air-gap. If the Engineer
determines that a backflow-prevention device or air-gap is required, the installation of
an approved device or air-gap shall be a condition of continued potable water service
from the city potable water system to the premises and/or customer’s systems.
C. Upgrading of Existing Backflow-Prevention Devices or Air-Gaps. An existing
backflow-prevention device or air-gap which, in the opinion of the Engineer, is a non-
approved device or air-gap that does not provide adequate protection for the degree of
potential hazard from the backflow or back-siphonage from a premises and/or
customer’s systems, shall be upgraded at the customer’s expense. 13.04.080 - Testing, Maintenance and Repair of Backflow Devices.
A. The customer on any premises where backflow-prevention devices are installed shall be
responsible for maintenance and repair of the devices. The customer shall at all times
maintain the devices in proper working order as a condition of continued city potable
water service.
B. Customers’ backflow-prevention devices shall be inspected and tested by a certified
tester at least once a year. Where the Engineer determines that there is a potential for
backflow or back-siphonage, the Engineer may require inspection and testing of the
backflow-prevention devices at more frequent intervals. Inspections and tests shall be at
the customers’ expense.
C. Backflow-prevention devices which fail to pass inspection or testing by a certified tester
shall be repaired within 30 days after notification of test results.
D. Repairs and satisfactory retest of devices by a private certified tester shall be documented
and submitted on a form provided by the city.
23
Chapter 13.05 - Water Waste and Water Shortage Contingency Plan Sections: 13.05.010 - Purpose.
The purpose of this chapter is to promote the efficient use of the water and recycled water
supply provided by the city; to eliminate the intentional or unintentional waste of water when a
reasonable alternative solution is available; to prohibit the use of equipment that is wasteful
and to outline the city’s policy with respect to water shortages.
The provisions of this chapter shall apply to all persons, customers, and property served by the
city. 13.05.020 - Nonessential uses.
No customer of the city shall use or permit the use of city potable or recycled water supply for
the following nonessential uses:
A. The washing of sidewalks, walkways, driveways, parking lots and other hard-surfaced
areas by direct hosing, except as may be necessary to properly dispose of flammable or
other dangerous liquids or substances, wash away spills that present a trip and fall
hazard, or to reduce or eliminate materials dangerous to the public health and safety.
B. The escape of water through breaks or leaks within the customer's plumbing or private
distribution system for a period of time greater than seventy-two hours after discovery
of the break or leak or receipt of notice from the city.
C. Irrigation in a manner or to an extent which allows excessive runoff of water or
unreasonable over-spray of the areas being watered.
D. Washing cars, boats, trailers or other vehicles and machinery directly with a hose not
equipped with a shutoff nozzle.
E. Water for non-recycling decorative water fountains.
F. Water for single pass evaporative cooling systems for air conditioning in all connections
installed after the effective date of this chapter, unless required for health or safety
reasons.
G. Water for new non-recirculating conveyor car wash systems.
H. Water for new non-recirculating industrial clothes washing systems. 13.05.030 - Water Shortage Contingency Plan.
The city will at all times have a Water Shortage Contingency Plan which will be prepared,
maintained and updated by the city engineer, or designee. The Water Shortage Contingency Plan
shall, at a minimum, be reviewed every five years in association with the approval of the city’s
Urban Water Management Plan.
The purpose of the Water Shortage Contingency Plan is to detail the voluntary and mandatory
actions that the city will require to respond to water shortages caused by drought or other natural
or manmade disaster. The Water Shortage Contingency Plan shall comply with State and local
rules and regulations related to drought and water shortages as they may be adopted or changed
24
from time to time. 13.05.040 - Exempt Water Uses.
All water use associated with the operation and maintenance of fire suppression equipment or
employed by the city for water quality flushing and sanitation purposes shall be exempt from
the provisions of this chapter. 13.05.050 – Exceptions.
Any customer of the city may make written application for an exception to the requirements of
this chapter. Said application shall describe in detail why applicant believes an exception is
justified based on unique hardship or circumstances. Generalized economic hardship alleged to
result from the provisions of this chapter shall not be a reason for granting an exception.
A. The city manager may grant exceptions for use of water otherwise prohibited by this
section, upon finding and determining that failure to do so would cause an emergency
condition affecting the health, sanitation, fire protection or safety of the applicant or
public; or, cause a unique, unnecessary and undue hardship on applicant or the public.
B. The decision of the city manager may be appealed to the city council by submitting a
written appeal to the city clerk within fifteen calendar days of the date of the decision.
If the exception is granted by the city council on appeal, the city council may impose
any conditions it determines to be just and proper. Exceptions granted by the city
council shall be prepared in writing and the city council may require the exception be
recorded at applicant's expense.
25
Chapter 13.06 - Water and Recycled Water Systems - Violations and Enforcement Sections: 13.06.010 – Violation – General Provisions.
It is unlawful for any person, firm, corporation or institution to make or cause to refuse to
comply with the provisions of Chapters 13.02 through 13.05 of this Municipal Code, governing
the operation and use of the Rohnert Park city potable and recycled water systems. 13.06.020 – Violation - Tampering with City Property.
A. It is unlawful for any person, firm, corporation or institution to make or cause to be made
any connection with or to the city water system or recycled water system unless
authorized by the city.
B. No one except an employee or representative of the city shall at any time in any manner
operate the curb or main valves, or remove and/or tamper with locking devices of the
city's system; or interfere with meters or their connections, street mains or other parts of
the water system.
C. Penalty for tampering:
i. First Offense: $ 500.00
ii. Second Offense: $1,000.00
iii. Third Offense: $1,000.00
iv. Subsequent Offenses: $1,000.00 13.06.030 - Violation – Termination of Service.
A. The city may terminate water and/or recycled water service to a customer for
noncompliance with Section 13.02 through 13.05 of this Municipal Code and any other
adopted ordinances, rules and regulations of the city, if the customer fails to comply
within five (5) days after receiving written notice of the city's intention to discontinue
service.
B. The city may terminate water and/or recycled water service immediately and
without notice to the customer when the customer's noncompliance constitutes an
immediate danger to the health, safety and welfare of the public and/or to the
operation, maintenance, or costs of operation and maintenance of the city's water
or recycled water systems.
C. The city may refuse to furnish water and/or recycled water and may terminate water
and/or recycled water service to any premise where apparatus, appliances, or equipment
using water and/or recycled water furnished by the city are dangerous, unsafe, or not in
conformity with any laws, ordinances and/or rules of the city, county, state or federal
government.
D. The city may refuse to furnish water and/or recycled water and may terminate water
and/or recycled water service to any customer whose current demand greatly exceeds past
averages or seasonal use, and where such current demand threatens the public health,
safety of welfare and the city's ability to provide service to one or more other customers.
26
13.06.040 – Violation – Additional Remedy.
A. Any violation of Sections 13.02 through 13.05 of this Municipal Code and any other
adopted ordinances, rules and regulations of the city shall be enforced as an infraction
in accordance with Chapter 1.24 of this Code. Every day any violation of this chapter
continues is a separate offense.
B. As an additional remedy, the violation of any provision of this chapter by any person
who has received more than one written warning to refrain from the same or any other
violation under this chapter in one calendar year shall be deemed and is declared to be a
public nuisance and may be subject to abatement in accordance with Chapter 1.24 of
this Code. 13.06.050 – Violation – Appeal.
Any person or customer of the city may make a written appeal of any alleged violation of
Chapters 13.02 through 13.05 of this Municipal Code in accordance with procedures outlined
in Chapter 1. 25 of this Code.
27
Chapter 13.44 – Water, Sewer and Recycled Water Service Charges, Billing and Collection Sections: 13.44.010 - Purpose and Authority.
This chapter establishes the rules and regulations for billing and collection of water, sewer and
recycled water service charges including, but not limited to, requirements for security deposits,
and maintenance of service, customer responsibilities, prohibited acts and penalties, adjustments
of billings, and service discontinuance. 13.44.020 –Definitions.
For the purposes of this chapter the following words and phrases shall have the meanings
respectively ascribed to them in this section.
A. “Billing period” means the period of time between meter readings for which a customer
is billed.
B. “Charge” or “rate” means the amount of money to be paid by the person liable to the city
for potable, recycled water, and sewer services.
C. “Customer” or “consumer” means any persons liable for a connection into the potable
water, recycled water or sewer systems.
D. “Permanent water service” means the installation of a permanent (non-temporary) city
water meter in an approved water meter box accompanied by a request to the city by the
property owner, agent, or tenant to establish a permanent connection for service by the
potable water system or recycled water system.
E. “Potable water system” means the system of pipelines, pump stations and appurtenances
owned and operated by the city and which delivers water for human consumption.
F. “Recycled water system” means the system of pipelines, pump stations and
appurtenances owned and operated by the city and which delivers, for approved uses,
non-potable tertiary treated recycled water as defined by State law.
G. “Fixed monthly service charge” means the fixed charge to be paid by persons liable for
each and every connection to and/or use of the city recycled water, potable water and/or
sewer system based upon the size of the water meter. This includes both fixed charges
dedicated to system operations and fixed charges dedicated to capital replacement or
reserves.
H. “Service or water service” means a connection through which potable or recycled water
is supplied or is available to a person from and out of the potable or recycled water
system owned and operated by the city.
I. “Service lateral” means that portion of the potable or recycled water system which
extends from the city water main to the coupling immediately beyond the meter box on
the consumer’s premises.
J. “Sewer cap” means sewer charges for customers based on metered consumption of water
as determined by averaging usage during winter billing periods occurring during the
months of December through February and in accordance with policies, rules, or
regulations approved by the city council.
28
13.44.030 - Water, Recycled Water and Sewer - Rates for Service.
A. The city council shall adopt water and sewer rates by Resolution. Water and sewer rates
may include both fixed and variable components in order to allow the city to recover its
costs for the provision of service. Water and sewer service charges are separately stated
and billed upon the same bill.
A. The city council shall impose recycled water rates through agreement. Recycled water
rates shall generally conform to the policies of the Santa Rosa Subregional System, the
city’s recycled water producer. Recycled water services charges may be billed with water
and sewer service charges or may be separately billed.
B. Water Shortage Charges - At any time the city council declares a water shortage
emergency and implements water rationing stages 2, 3 or 4 pursuant to its current,
adopted urban water shortage contingency plan, any water shortage rates structure,
adopted by the city council will be applied to all potable water accounts. 13.44.040 - Charges for New Installations, Meters and Special Charges.
In addition to its rates for service, the city council, by Resolution, may adopt uniform installation
charges for all new services and connections, including the cost of meters and special charges for
special services rendered. Such charges may be amended and varied from time to time; provided,
that all such charges shall reasonably reflect the total actual cost and expense of the service
performed or materials supplied. 13.44.050 – Charges when Meter Is Inoperative.
If a meter fails to register due to any cause except the nonuse of potable or recycled water, the
charge for potable or recycled water will be estimated based on previous consumption for a
comparable period or by such other method as is determined by the city. In the preparation of
such averaged bills, due consideration will be given to fluctuations caused by seasonal changes
or any interruption to the service known to have occurred. 13.44.060 – Charges for Vacant Premises.
If a property is vacant, the fixed component of the water and sewer service charge will be billed
to the property owner. 13.44.070 – Application for Service and Deposit Required.
A. All customers must apply for service in order to establish a water, recycled water or
sewer service account. Applications may be made in person, over, the phone, by email,
through an online system or by any other method designated and approved by the city.
B. Applications may be made by either property owners or tenants and all applicants are
liable for the city’s charges for service.
C. As part of the application, property owners and occupants are required to provide a
deposit in the amount set by the city manager. The deposit required of tenants shall not
exceed that allowed under Public Utilities Code Section 10009.6.
D. Deposits made by property owners are refundable after the expiration of one year if
the property owners' account has not been in arrears during the first year of said
deposit. If the service is discontinued in less than one year, the deposit will be
applied to the account to offset any outstanding amount due. Credit balances after all
charges have been invoiced will be refunded.
29
E. Deposits made by other than property owners shall be applied on account upon
termination of service. Credit balances, of more than ten (10) dollars, after all
charges have been invoiced will be refunded. Credit balances of less than ten
dollars will be retained by the city.
F. Regardless of the customers’ payment history, the city may require a new deposit
before rendering service to the same customer at a new service address.
G. Any deposit eligible for refunding and uncalled for within five (5) years from the
date when made will become the property of and be retained by the city. 13.44.080 – Application for Service – Person with Outstanding Bills
When an application for potable, recycled water or sewer service is made by an applicant who
was responsible for and failed to pay all bills for service previously rendered, regardless of
location or when incurred, the city may refuse to furnish service to such applicant until the
outstanding bills are paid and may require additional deposit, in an amount set by the city
Manager. 13.44.090 – Bills - Generally
A. Bills for water and sewer service to residential, commercial, institutional and industrial
accounts will be rendered bi-monthly in arrears unless otherwise provided by
agreement.
B. Bills for recycled water service will be rendered in accordance with the Recycled Water
Agreement.
C. If the total period of service is less than the billing period, the period of service will
be prorated and the service charge adjusted accordingly.
D. Bills for service to all accounts are due and payable upon presentation. Payments
may be made in any manner designated and approved by the city.
E. Bills become delinquent twenty days after they have been presented to the customer.
F. A fee of twenty-five dollars ($25.00) will be charged to customers for bill
payments returned, from any method of payment. 13.44.100 – Bills - Refunds
A. Whenever the amount of any water, recycled water or sewer service charge has been
overpaid, or paid more than once, or has been erroneously or illegally collected or
received by the city, it may be refunded as provided in this section.
B. The claimant or his or her guardian, conservator, executor or administrator must
submit a written application to the city’s finance director, on a form provided by the
city, within six months of the alleged overpayment or erroneous or illegal collection.
The application must clearly establish claimant's right to the refund by written
records.
C. Upon receipt of the claim, the city will evaluate the request and provide a written
evaluation of its analysis, including any refund due, within sixty days.
D. Any customer aggrieved by the city’s decision with respect to its refund request, may
appeal to the city manager by filing a notice of appeal with the city clerk, within
fifteen days of the finance director’s decision. The city manager will render a written
decision within sixty days of the filing of the appeal. The findings of the city
manager shall be final. Any amount found to be due shall be immediately due and
payable upon the service of notice.
30
E. The submission of a written claim as set forth in Chapter 2.44 shall be a prerequisite
to a suit challenging a city decision made pursuant to this chapter.
F. The filing of a claim on behalf of a class or group of property owners is not
permitted. 13.44.110 - Delinquent Bills – Courtesy Notice
A. Courtesy notices will be sent out to those accounts whose balance is past due. If
payment is not received within ten (10) days from the date of the courtesy notice, a
shut-off notice will be mailed. 13.44.120 - Delinquent Bills – Service Disconnections
A. Five (5) days will be allowed after the shut-off notice is mailed before service is
disconnected for non-payment.
B. When water, recycled water or sewer service is disconnected for nonpayment, the
city may demand the full amount of both delinquent and current bills be paid in
full, and the same shall be paid in full before service is restored.
C. To re-establish credit, a customer may be required to pay all back bills up to the
time service was discontinued. The customer will also be required to pay reconnection
charges as established by the city council. 13.44.130 – Delinquent Bills – Authority to Assess Penalties
The city council may by resolution prescribe penalties or charges to be assessed against
delinquent accounts and shall have the power and authority to enforce collection thereof. 13.44.140 – Delinquent Bills – Collection Agency Charges
If, in an effort to collect a delinquent bill, the city uses the services of a collection agency, any
and all collection agency fees shall be passed on to the delinquent customer. 13.44.150- Delinquent Bills – Property Owner Liability and Lien
Regardless of the whether the customer is the property owner or a tenant, by the adoption of a
resolution, the city council may declare that delinquent charges and penalties for water,
recycled water or sewer service, when recorded shall constitute a lien upon real property
served after notice and hearing as in Section 13.44.150 13.44.160 Delinquent Bills – Formal Notice and Hearing
A. On or before the fifteenth day of June of each year the city council shall hold a
hearing to determine the amount of the delinquent charges and penalties for sewer
and water service. Notice of hearing shall be given by the city clerk and shall
contain a copy of the proposed resolution, state the time and place for a hearing on
the proposed resolution, and provide that any person interested may appear at the
hearing and be heard as to the charges and penalties.
B. The notice shall be published at least once each week for two weeks prior to the
hearing in a newspaper published in the city. The first publication shall be at least
fifteen days prior to the date of the hearing.
C. At the time and place fixed in the notice of hearing, the city council shall hold the
hearing. At the hearing, any person interested may appear and be heard on the
matters set forth in the notice. At the hearing the city council may change or modify
31
the charges and penalties; provided, however, that no charge or penalty shall be
increased from that set forth in the proposed resolution unless notice of intention to
make said increase shall be published at least once or posted at least ten days prior
to the hearing on the proposed charge.
D. At the conclusion of the hearing, the city council may determine that the charges
and penalties are not discriminatory or excessive, comply with the law, and adopt
said resolution as proposed or modified.
E. One of the modifications of the resolution may be the finding and determination by
the city council that the amount of the charge and penalty shall be placed on the tax
roll. If such finding and determination is made by the city council, the city clerk
shall forward the amount fixed by the city council to the Sonoma County tax
collector for placement on the tax roll next succeeding the hearing. 13.44.170 – Charges as Lien
Charges for potable or recycled water service and all penalties thereon, when confirmed by the
city as provided in this chapter, shall constitute a lien upon the real property served and such lien
shall continue until the charge and all penalties are fully paid or the property is sold therefore.
The lien shall be prior to all other liens recorded after the lien for potable or recycled water
charges is recorded as herein provided. In addition, the city council may authorize the Finance
Director to place the lien on the tax roll of the property served. 13.44.180 - Recordation of lien.
The lien provided for in this chapter shall attach and be entitled to priority as of the time the
finance director records the list of delinquent unpaid charges and penalties with the county
recorder. Each recorded lien shall state the amount of each charge and the penalty, a
description of the real property upon which the same is a lien, and the name of the city of
Rohnert Park to which the same is payable. A list of all delinquent charges shall be recorded
annually, but no delay or informality in recording them shall invalidate the lien or any unpaid
charge or any subsequent act or proceeding. 13.44.190 - Separate remedies.
As separate, distinct, and cumulative remedies for the collection of said charges and penalties,
the city shall use a collection agency or bring an action in court to collect the unpaid charge
and all penalties. In the event of court action, reasonable attorney's fees may be awarded the
city. In the event a collection agency is used, reasonable collection agency fees may be added
to the unpaid charge.
Municipal Code Updates for Water,
Recycled Water and Sewer Service
September 2017
Current Regulatory Framework
Resolution 2005-86 –Water System
Rules & Regulations
RPMC 13.04 –City Water System
RPMC 13.44 –Billing & Payment of Water
& Sewer Charges
RPMC 13.62 -Water Waste Regulations
RPMC 13.66 –Water Shortage
Contingency Plan
Challenges
Municipal Code and Resolution 2005-86
overlapping and sometimes contradict
Water Waste and Water Shortage
Contingency Plan Chapters are not
consistent with current state regulations
No clear provisions for the recycled
water utility
Proposal
Repeal Resolution and current RPMC
Chapters
Replace with updated coordinated RPMC
Chapters
New Chapter 13.02-Water
System
Generally consistent with Resolution
2005-86
◦Exception is billing provisions which have
been coordinated with new Chapter 13.44
Outlines City’s authority and operational
standards
Outlines policies on new wells and
extension of service
New Chapter 13.03-Recycled
Water System
Incorporates provisions of Chapter 13.02
for uniform administration
Unique recycled water provisions
◦Requirement to Connect
◦Users Guide
◦Recycled Water Agreement
◦Site Supervisor
New Chapter 13.04-Cross
Connection Regulations
Allows City to protect the water systems
from cross connections
Generally follows Resolution 2005-86
Streamlined to reflect a mature cross
connection program
Critical for a successful recycled water
utility
New Chapter 13.05 –Water Waste
& Water Shortage Contingency Plan
Updated to reflect to state regulations
adopted during the drought
Removes the Water Shortage
Contingency Plan from the body of the
Municipal Code
Refers to the Water Shortage
Contingency Plan adopted every 5 years
with the Urban Water Management Plan
Water Use Contingency Plan
Reduction in
Potable Supply
Projected 2040
Demand
Demand Reduction Required
%
Available
Volume Volume %
10%8,288 6,129 0 0%
15%7,828 6,129 0 0%
20%7,367 6,129 0 0%
25%6,907 6,129 0 0%
30%6,446 6,129 0 0%
35%5,986 6,129 143 2%
40%5,525 6,129 604 10%
45%5,065 6,129 1,064 17%
50%4,605 6,129 1,525 25%
Stage 1 -Voluntary
Achieves 10% demand reduction
Manages supply reductions up to 15%
Requested actions
No irrigation runoff No irrigation 48 hours after
rainfall
Use shutoff hose nozzles Drinking water on request at
restaurants
Eliminate hardscape washing Compliance with green
building standards for new
home landscapes
Turn off fountains Provide hotel guests with
laundering options
Stage 1 -Mandatory
Achieves 20% demand reduction
Manages supply reductions up to 30%
Required actions
All Stage 1 –Voluntary
Irrigation limited from 6 pm to 8 pm
Use non-potable water for construction where feasible
Stage 2 -Mandatory
Achieves 25% demand reduction
Manages supply reductions up to 40%
Requested actions
All Stage 1 –Voluntary and Mandatory
No filling new swimming pools
No filling or topping off existing pools
No water using landscape in new construction
Stage 3 -Mandatory
Achieves 25% demand reduction
Manages supply reductions up to 50%
Requested actions
All Stage 1 –Voluntary and Mandatory
All Stage 2 –Mandatory
New construction provides demand offsets of 50%
New Chapter 13.06-Violations
& Enforcement
Brings forward and streamlines provisions
of Resolution 2005-86 and RPMC
Chapter 13.44
Ensures violations and enforcement are
uniform across the water and recycled
water systems
New Chapter 13.44-Water,
Sewer & Recycled Water System
Service Charges, Collection &
Billing
Replaces current Chapter 13.44 and
portions of Resolution 2005-86
Ensures billing and collection practices are
uniform across all utilities
Significant Change –requires property
owners to pay fixed monthly charges
when premises are vacant
Chapter 13.44 anticipates fees to be
set by a future resolution
Meter “check” fee
Meter rental fee for temporary
connections
Delinquent penalties including a meter
shutoff charge
Backflow tester annual certification fee
QUESTIONS &
COMMENTS
ROHNERT PARK CITY COUNCIL
WASTE & RECYCLING COMMITTEE
MMEEEETTIINNGG AAGGEENNDDAA
Thursday, August 31, 2017
10:30AM
MEETING LOCATION: City Hall Council Chamber
130 Avram Avenue, Rohnert Park, CA
PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to
speak at the scheduled time.
If you wish to speak regarding a scheduled agenda item, you may do so upon recognition from the Chairperson. After
receiving recognition from the Chairperson, please walk to the rostru m located in the front and center of the room and state
your name and address for the record before making your presentation.
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the
meeting room. Thank you for your cooperation.
1. Call to Order
Committee Members: Amy Ahanotu, Councilmember
Pam Stafford, Councilmember
2. Public Comments
Persons wishing to address the Committee on any item or on City business not listed on the Agenda
may do so at this time upon recognition from the Chairperson.
3. Santa Rosa and Windsor Procurements: Update
4. Detailed Rate Review
5. Rohnert Park Disposal Asset Sale and Assignment of Contract
6. Potential Amendments to 2012 Contract with Rohnert Park Disposal
7. Construction and Demolition RFP: Update
8. Compost Sites: Update
9. R3 Contract
10. Other Topics
11. Next Steps
12. Adjournment
DISABLED ACCOMMODATIONS: If you have a disability which requires an interpreter or other person
to assist you while attending this meeting, please contact the City Offices at (707) 588-2223 at least 72 hours prior to
the meeting to insure arrangements for accommodation by the City. Please make sure City Administration staff is
notified as soon as possible if you have a visual impairment that requires the meeting materials be produced in
another format (Braille, audio-tape, etc.).
CERTIFICATION OF POSTING OF AGENDA
I, Darcy Drolet, Executive Assistant to the City Manager of the City of Rohnert Park, declare that the foregoing
agenda for the August 31, 2017 meeting of the Waste & Recycling Committee was posted and available for
review on August 25, 2017 at Rohnert Park City Hall, Community Center, Public Safety Main Building, and the
Public Library. The agenda is also available on the City web site at www.rpcity.org.
Executed this 25th day of August, 2017, at Rohnert Park, California.
/s/Darcy Drolet
___________________________________________
Darcy Drolet, Executive Assistant to the City Manager
Item No. 9A1