2017/10/10 City Council MinutesR t H 41t.:` 5�
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, October 10, 2017
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Mackenzie called the joint regular meeting to order at 5:01 pm, the notice for which being
legally noticed on October 5, 2017.
Present: Jake Mackenzie, Mayor
Pam Stafford, Vice Mayor
Amy O. Ahanotu, Councilmember (arrived 5:02 p.m
Gina Belforte, Councilmember
Joseph T. Callinan, Councilmember
Absent: None
Staff present: City Manager Jenkins, City Attorney Marchetta-Kenyon, Development Services
Director Pawson, Planning Manager Beiswenger, Senior Analyst Tacata and Deputy City Clerk
Saldanha.
2. PLEDGE OF ALLEGIANCE
Led by Councilmember Callinan.
MOTION TO ADD ITEM TO AGENDA
City Manager Jenkins requested the addition of an urgency item to the agenda regarding
Council consideration of adopting a resolution ratifying the City Manager's proclamation of
the existence of a local emergency.
City Attorney Marchetta-Kenyon reported the following facts which supported the findings
necessary for Council to add the item to the agenda: The need to adopt this emergency
resolution came to the attention of the City on October 8"' when the Director of Emergency
Services proclaimed a local emergency which was after the posting of the agenda and there is
a need to take action prior to the next regularly scheduled meeting as the emergency declared
by the Director of Emergency Services must be ratified by October 15, 2017.
ACTION: Moved/seconded (Stafford/Belforte) to find that a need to take action came to
the attention of the City after the posting of the agenda and there is a need to
City of Rohnert Park Joint Regular Meeting Minutes October 10, 2017
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take action prior to the next regularly scheduled meeting and moves to add as
an urgency item the consideration of a resolution ratifying the City Manager's
proclamation of the existence of a local emergency.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS: None,
ABSENT: None.
Consideration of Adopting a Resolution Ratifying City Manager's Proclamation of the
Existence of a Local Emergency
City Manager Jenkins presented the urgency item. Recommended Action(s): Adopt a
Resolution Ratifying City Manager's Proclamation of the Existence of a Local Emergency.
Public Comments: None.
ACTION: Moved/seconded (Stafford/Ahanotu) to adopt Resolution 2017-123
Adopting a Resolution Ratifying City Manager's Proclamation of the
Existence of a Local Emergency.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Callinan, Stafford, Mackenzie, and Belforte, NOS: None, ABSTAINS:
None, ABSENT: None.
3. PRESENTATIONS
A. Mayor's Proclamation: Recognizing the 30th Year Anniversary of SweetPea Gift
Shoppe
Mayor Mackenzie presented a proclamation to SweatPea Gift Shoppe volunteers,
who thanked Council for their support.
4. SSU STUDENT REPORT
No report.
5. DEPARTMENT HEAD BRIEFING
City Manager Jenkins announced that the Salvation Army in Santa Rosa is accepting
donations.
City Manager Jenkins also reported on Founder's Day 2017.
For the record, Mayor Mackenzie noted that "City Man" (City Manager Jenkins) beat Cotati-
Rohnert Park Unified School District Superintendent Robert Haley in the Fun Run event at
Founder's Day 2017.
6. PUBLIC COMMENTS
None.
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7. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, September 26,
2017
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated October 10, 2017
2. City- Cash Report for Month Ending June 2017
C. City Council Resolution for Adoption:
1. 2017-119 Authorizing and Approving the Purchase of a New Pumper
Apparatus for the Public Safety Department
2. 2017-120 Authorizing and Approving the Director of Finance to Increase
Appropriations for FY 2017-18 for a Contract with R3 Consulting
Group
3. 2017-121 Approving an Update to the Records Retention Schedule
D. Authorize the City Manager to Execute Master Services Agreements with Associated
Right of Way Services, Inc and Overland, Pacific, & Cutler
E. Approval of an In -Kind Donation of City Labor, Fees, and Services in the Amount of
$4,891 to Support the Founders' Day 2017 Event
ACTION: Moved/seconded (Stafford/Belforte) to approve the Consent Calendar.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie, NOS: None, ABSTAINS: None,
ABSENT: None.
8. Discussion and Direction on Recreational Courts Rehabilitation & Resurface Plan and
Pickleball Courts
Item was not heard.
ACTION: By Consensus (none opposed), City Council directed staff to table the item
and re -schedule this item for a future City Council meeting.
9. INTRODUCTION OF ORDINANCE — Consideration of Adjustment to City Council
Compensation
City Manager Jenkins presented the item. Recommended Action(s): Introduce an ordinance
increasing City Council compensation by 17.73%, the same percentage increase employees
received since the last council member compensation adjustment (2006).
Public Comments: None.
ACTION: Moved/seconded (Stafford/Callinan) to waive full reading and introduce
Ordinance 911 An Ordinance of the City Council of the City of Rohnert Park
Amending Section 2.12.020, Population, and Section 2.12.030, Salaries, of the
Rohnert Park Municipal Code to Adjust City Council Compensation. Title
read by Mayor Mackenzie.
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Motion carried by the following roll call 3-2-0 vote: AYES: Callinan,
Stafford, and Mackenzie, NOS: Ahanotu and Belforte, ABSTAINS: None,
ABSENT: None.
ACTION: By Consensus (none opposed), City Council agreed to re -order the agenda by moving
Agenda Item 11 before Agenda Item 10.
11. CLOSED SESSION
A. Mayor Mackenzie made the closed session announcement pursuant to Government Code
§54957.7 and Council recessed to Closed Session at 5:40 p.m. in Conference Room 2A to
Consider:
Personnel Matters (Government Code § 54957)
Public Employee Annual Performance Evaluation — Title: City Manager
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:56 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Mackenzie reported: no reportable action.
10. PUBLIC HEARING (NO EARLIER THAN 6PM — (Noticed on 9/29/2017)
Consideration of Appeal of Planning Commission Denial of a Conditional Use Permit
and Site Plan and Architectural Review for Mixed Use Residential and Commercial
Project at the Northeast Corner of East Cotati Avenue and Camino Colegio Avenue
Planning Manager Beiswenger presented the item. Director of Development Services Pawson
answered questions from Councilmembers. Recommended Action(s): Conduct a public
hearing and consider an appeal of a Planning Commission decision to deny a Conditional
Use Permit and Site Plan and Architectural Review for the mixed-use project at the corner of
East Cotati Avenue and Camino Colegio Avenue, commonly known as Vintage Pointe III
Mixed Use Project (the "Project"). Staff recommends upholding the appeal and approval of
the Project.
Hearing Opened 7:16 p.m.
Applicants/Appellants Matt Taylor (Farrell -Faber & Associates Inc. Project Manager) and
Steven Scarpa (Owner) spoke in favor of the project and requested Council to uphold the
appeal, which would approve the project to move forward.
Joe Drescher spoke in opposition to the project because he believes the design is not
appealing and presents various safety hazards. Mr. Drescher also requested a continuance due
to the fires.
Kim Butler spoke in opposition to the project because the addition of multiple cars in the area
will cause traffic issues.
Bill Butler spoke in opposition to the project because it will lead to parking issues.
Wes Claussen spoke in opposition to the project because it will cause both parking and
accident issues.
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Pete Van Ryne spoke in opposition to the project because it will decrease the quality of life
for residents and lead to parking issues.
Daniel Levy spoke in favor of the project because there is a need for housing within the City
and the lot has been vacant for years.
Applicant/Appellant Matt provided a rebuttal statement stating that there are more parking
spaces provided than required by the zoning code.
Hearing Closed 7:50 p.m.
ACTION: Moved/seconded (Stafford/Callinan) to adopt Resolution 2017-122 Upholding
an Appeal and Approving a Conditional Use Permit and Site Plan and
Architectural Review for Mixed -Use Multi -Family and Retail Commercial
Project Located at the Northeast Corner of East Cotati Avenue and Camino
Colegio Avenue (143-340-061 and 158-270-065).
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Callinan, Stafford, and Mackenzie; NOS: None, ABSTAINS: None,
ABSENT: None.
12. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
None.
B. Liaison Reports
1. Russian River Watershed Association (RMW 9/28'
No report.
2. Goll C 'Bryk: (.)\ici-si -I t C'om.rnittee: (l0/3)
Report will be provided at a future City Council meeting.
3. Sonoma County TianMortation Authority (SCTA)(10/9i
Mayor Mackenzie reported that the meeting was cancelled due to the fires.
4. Sonoma. Clean Power (10/5')
Councilmember Belforte reported on an increase in memberships, government
incentives regarding solar panels, additions to the evergreen program and installation
of solar panels in Petaluma.
C. Other Reports
None.
13. COMMUNICATIONS
None.
14. MATTERS FROM/FOR COUNCIL
None.
City of Rohnert Park Joint Regular Meeting Minutes
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15. PUBLIC COMMENTS
None.
October 10, 2017
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11. CLOSED SESSION
A. Mayor Mackenzie made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 8:05 p.m. in Conference
Room 2A to Consider:
Conference with Legal Counsel — Anticipated Litigation - Significant exposure to
litigation pursuant to Government Code §54956.9(d)(2): (One Case)
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 8:40 p.m.
C. Report on Closed Session (Government Code § 54957.1)
Mayor Mackenzie reported: no reportable action.
16. ADJOURNMENT
Mayor Mackenzie adjourned the joint regular meeting at 8:40 pm.
Caitlin Saldanha, Deputy City Clerk Jake M• ekenzie, May
City of Rohnert Park City o#' lohnert Park