2017/10/24 City Council Resolution 2017-127RESOLUTION NO. 2017-127
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT 1 TO TASK
ORDER 2017-01 WITH GREEN VALLEY CONSULTING ENGINEERS FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE
UNIVERSITY DISTRICT PROJECT AND RELATED ACTIONS
WHEREAS, the City entered into a Master Agreement with Green Valley Consulting
Engineers for Design Professional Services on January 26, 2011, pursuant to City Council
Resolution No. 2011-07 adopted on January 25, 2011;
WHEREAS, under the 2011 agreement and after a qualifications -based selection
process, the City entered into a Task Order No. 2014-02 with Green Valley Consulting Engineers
for On -Call Construction Management and Inspection Services for University District Sheet;
WHEREAS, consistent with the Purchasing Policy, the City entered into a new Master
Agreement with Green Valley Consulting Engineers for Design Professional Services on March
1, 2016, pursuant to City Council Resolution No. 2016-16 adopted on February 23, 2016;
WHEREAS, under the 2016 agreement the City entered into Task Order 2016-01 and
Task Order 2017-01 with Green Valley Consulting Engineers to continue construction
management and inspection work at the University District;
WHEREAS, Task Order 2017-01 has reached its funding limits;
WHEREAS, the University District Project is proceeding with additional public
improvements, all of which require city management, inspection and acceptance;
WHEREAS, staff requested and has received a proposal from Green Valley Consulting
Engineers for continued construction management and inspection services; and
WHEREAS, the City Council considered the first amendment to Task Order No 2017-01
at its duly noticed regular meeting of October 24, 2017.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize the City Manager to execute Amendment 1 to Task Order No.
2017-01 by and between Green Valley Consulting Engineers, a California Corporation, and the
City of Rohnert Park, a municipal corporation, for Construction Management and Inspection
Services for the University District Project in an amount not to exceed five hundred eighty-six
thousand five hundred fifty dollars and no cents ($586,550).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate the Task Order for and on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the Task Order amendment
attached hereto and incorporated by this reference as Exhibit "A," subject to minor modifications
by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of the Task Order.
DULY AND REGULARLY ADOPTED this 24th day of October, 2017.
ATTEST:
c mic M. Buergler, ry Clerk
Attachment: Exhibit A
CITY OF ROHNERT PARK
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2017-127
Exhibit A to Resolution
AMENDMENT 1 TO
GREEN VALLEY TASK ORDER NO. 2017-01
CITY OF ROHNERT PARK
AND GREEN VALLEY CONSULTING ENGINEERS
AUTHORIZATION OF ADDITIONAL ENGINEERING SERVICES FOR ON-CALL
CONSTRUCTION INSPECTION AND MANAGEMENT AT THE UNIVERSITY DISTRICT
SECTION 1— PURPOSE: The purpose of this Amendment 1 to Task Order No. 2017-01 is to
authorize and direct Green Valley Consulting Engineers ("Consultant") to proceed with the work
specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT
between the City of Rohnert Park ("City") and Consultant dated March 1, 2016. Task Order No.
2017-01 was for an amount not to exceed $703,950 and was approved on February 14, 2017.
SECTION 2 — SCOPE OF WORK: The additional items authorized by this Amendment 1 to
Task Order No. 2017-10 are presented in Exhibit "A".
SECTION 3 — COMPENSATION AND PAYMENT: Compensation shall be as provided in
the MASTER AGREEMENT between the parties referenced in SECTION 1 above. The
additional cost for services as set forth in SECTION 2 shall be actual costs (time and materials)
based on Consultants' standard labor charges in accordance with the provisions of the MASTER
AGREEMENT and as shown in Exhibit `B" for an amount not -to -exceed $586,550.00.
Total compensation under this Task Order, inclusive of this Amendment 1, shall not exceed
$1,290,500.
SECTION 4 — TIME OF PERFORMANCE: The work described in SECTION 2 shall be
completed during Fiscal Year 2017-18, or as extended by the City Manager or his designee.
SECTION 5 — ITEMS AND CONDITIONS: All items and conditions contained in the
MASTER AGREEMENT for professional services between City and Consultant are
incorporated by reference.
Approved this 20 day of October, 2017.
CITY OF ROHNERT PARK GREEN VALLEY CONSULTING ENGINEERS
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2017- adopted by the Rohnert
Park City Council at its meeting of October 24, 2017.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Elizabeth Ellis, President (Date)
ATTACHMENT "A" to Task Order No. 2017-01
SCOPE OF SERVICES
On -Call Construction Management and Inspection Services by Green Valley
Consulting Engineers for the University District Project
Scope of Services
Task No 1 - Pre -Construction and Initial Construction Activities
Green Valley's pre -construction services will include logistics, coordination, and meetings with the
Contractor, City, utility companies, and other project stake holders. It is our understanding that the
Construction Manager will be responsible for leading the meeting. Additional services to be
provided at this stage include:
➢ Pre -construction digital photos of the project site
➢ Set up the project files in accordance with the City's standard formats for administration
➢ Development of written and verbal communication protocol (and associated forms) with the
Construction Manager and City Staff
Task No. 2 — Daily Field Inspection & Documentation
Green Valley will provide daily, on-site inspections of the construction activities to ensure that the
contract work conforms to the contract documents and Governing Construction Standards. The
on-site inspector will provide documentation of the work on daily inspection reports. Daily
inspection reports may be submitted to the City on a weekly basis for the previous week's work,
Green Valley will also document the work in progress with digital photos. Other important tasks of
the on-site inspector include public relations and safety measures, especially traffic control
measures during construction.
If requested, our Inspector will confirm that all design permit requirements are met and will act as
the liaison between the Contractor, Construction Manager, and other stakeholders. Specifically, we
can assist with the following work:
Measurement of work, pay requests, change order support, and related contract issues
Preparation and processing payment recommendations to the City using Microsoft Office
formats
➢ Review of Certified Payroll reports
➢ Coordination of all required testing as specified by the Contract documents
➢ Quality Control/Assurance of construction approach and written communications
We know that documentation and communication is critical to the success of construction projects
and we are committed to keeping the Construction Manager, City staff and other stakeholders
informed regarding critical construction details, progress of the work and costs of the project. We
will document all construction issues with the following reports:
➢ Progress Meeting Minutes
➢ Daily inspection Reports; Weekly statement of Working days
➢ Monthly Status Report
The Monthly Status Report will provide the City with information on construction activities for the
month, change order cost summary, pay estimate cost summary and contract time summary.
Task No. 3 - Requests for Information (RFI)
The Contractor will be required to submit all Requests for Information in writing. The Inspector will
work under the direction of the appointed Construction Manager to follow up as needed with the
Contractor to clarify requests, obtain needed information and provide direction as required to proceed
with the work.
Task No. 4 — Closeout & Record Drawings
We will work with the City and the Contractor to keep a "record set" of drawings to document
changes and as -built conditions of original design plans. Once construction is completed to the
satisfaction of the City, we compile all pertinent files and related information and submit to the City
for their permanent records. We will furnish the City the following:
➢ Record drawings
➢ Project Photos
➢ All contract files and records
➢ Electronic files
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