2018/01/23 City Council Resolution 2018-006RESOLUTION NO. 2018-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK APPROVING THE SECOND AMENDMENT TO THE TRAFFIC
SIGNAL MAINTENANCE AND EMERGENCY REPAIR CONTRACT WITH
DC ELECTRIC GROUP INC.
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that
the City's purchasing functions shall be governed by the City's purchasing policy, and;
WHEREAS, Section 3.6.0 of the City's Purchasing Program established by Resolution
2016-51 adopted on June 4, 2016, provides that a cooperative purchase agreement is an approved
method for the City to comply with its contracting and purchasing requirements; and
WHEREAS, traffic signal maintenance and emergency repair services are available
through a Cooperative Purchase Agreement with the County of Sonoma as per Contract #
1500001208 from DC Electric Group Inc. (DC Electric) of Cotati, California.; and
WHEREAS, the City has utilizing the authority of this cooperative purchase agreement
to contract with DC Electric since 2014 when it entered into a Traffic Signal Maintenance and
Emergency Repair Services contract with DC Electric, providing DC Electric with unique
knowledge of and experience with the City's traffic signal system; and
WHEREAS, the City is pursuing a capital project to synchronize various traffic signal
within the City, which requires upgrading various traffic signal cabinets, interconnect cables, vehicle
detection equipment, and ancillary facilities; and
WHEREAS, the City is growing and has added traffic signals to its system that are not
currently included in the City's contract with DC Electric; and
WHEREAS, DC Electric is qualified to maintain the new equipment and upgrade the
existing equipment consistent with the City's capital plans; and
WHEREAS, staff has solicted and reviewed a proposal from DC Electric for the additional
work and determined it is a reasonable proposal for the proposed work; and
WHEREAS, the proposed work is included in the City's Traffic Signal System Needs
Implementation Project, which has been funded in the City's Fiscal Year 2016-17 and 2017-18
Capital Improvement Program.
WHEREAS, the City Council considered this Resolution approving a second amendment to
its existing contract with DC Electric ("Second Amendment") at its duly noticed regular meeting on
January 23, 2018.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the Second Amendment to its Contract for Traffic
Signal Maintenance and Emergency Repair Services with DC Electric Group Inc. for a total
amount of $277,065.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to take all actions necessary to effectuate this Second Amendment, for and on behalf of
the City of Rohnert Park, including execution, if necessary, in substantially similar form Second
Amendment to Contract for Traffic Signal Maintenance and Emergency Repair Services attached
hereto as Exhibit A, which is incorporated by this reference, subject to minor modifications by
the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 23rd day of January 2018.
CITY OF ROHNERT PARK
Pam Stafford, Mayor
ATTEST:
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Jo ins M. Buergler, City Cler
Attachment: Exhibit A
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2018-006
SECOND AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE AND
EMERGENCY REPAIR CONTRACT WITH DC ELECTRIC GROUP INC.
This Second Amendment to the Traffic Signal Maintenance and Emergency Repair Contract
between the City of Rohnert Park ("City") and DC Electric Group, Inc., ("Contractor") for
additional services ("Second Amendment") is entered into as of the day of January, 2018,
("Effective Date"), by and between City and Contractor.
RECITALS
A. City and Contractor are parties to that certain Agreement entitled "Traffic Signal
Maintenance and Emergency Repair Services with DC Electric Group Inc." ("Contract")
dated September 9, 2014, and authorized through Resolution No. 2014-106 approved by the
City Council on September 9, 2014, for the amount of $76,000 per contract year.
B. On October 1, 2017, the City Manager approved the First Amendment to the Contract ("First
Amendment") which increased the maximum contract year payment to $82,965 per year and
added utility marking services at a rate of $147.37 per hour.
C. City and Consultant now desire to enter into this Second Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Contract as follows:
1. Scope of Services. In addition to the services provided under the Contract and the First
Amendment, Contractor shall provide additional services as described in the attached
Exhibits A-1 and A-2.
2. A comprehensive list of equipment to be serviced is listed in Attachment 1.
3. Compensation. Consultant shall perform the services described in Exhibits A-1 and A-2 of
this Second Amendment for a total not -to -exceed amount of Two Hundred Seventy Seven
Thousand Two Hundred Sixty Dollars and No Cents ($277,065).
4. Agreement in Effect. Unless explicitly amended by this Second Amendment and all previous
Amendments, the terms and conditions of the Contract shall remain in full force and effect.
5. Counterpart Signatures. This Second Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this Second Amendment as of the date first
written above.
Signatures on Next Page
Updated: 2010-06-21
M:\00_Agendw - City Council\01-23-2018\6C2 D02_Reso E�hibil A 2nd Amend DC_201 8-01 -23.docx
CITY OF ROHNERT PARK:
Darrin Jenkins/City Manager (Date)
Per Resolution No. 2018- adopted by the Rohnert Park
City Council at its meeting of January 23, 2018.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
2
DC ELECTRIC GROUP, INC.:
By:__
Name:
Title:
M100Agendw - City Council\01-23-2018\6C2 D02 Mo Exhibit A 2nd Amend DC_201 8_01—23.docx
(Date)
Updated: 2010-06-21
ELECTRIC
Group, Inc.
December 20, 2017
City of Rohnert Park
Attn: Artur da Rosa
130 Avram Ave
Rohnert Park, CA 94928
Job Name: Traffic Signal Upgrades
Job Location: Various Locations, Rohnert Park, CA
Dear Art,
Exhibit A T71
Per your request, we offer to perform the following work at the price shown below:
Traffic SiLonal Cabinet Replacements:
Replace the existing traffic signal cabinets with new Caltrans Standard 332L cabinets and Battery Back-up
Systems at the following five signalized intersections:
1.) Rohnert Park Expressway & Redwood Dr
2.) Rohnert Park Expressway & Commerce Blvd
3.) Rohnert Park Expressway & State Farm Dr
4.) Rohnert Park Expressway & Country Club Dr
5.) Rohnert Park Expressway & San Simeon Dr
Work includes the following at each location:
• Establish temporary traffic control and set the intersection to red flash with stop signs.
• Disconnect power and remove and dispose of existing traffic signal cabinet (salvage all video detection
components for re -use).
• Furnish and install new anodized aluminum 332L cabinet on the existing foundation (new red -head
anchor bolts required) complete with 2070E controller, 2010 CMU, and all necessary load switches,
flashers, relays, detectors, isolators, etc. for full 8 -phase operation.
• Furnish and install new Battery Backup System (BBS) in externally mounted BBS cabinet attached to the
side of the new 332L cabinet.
• Re -install all video detection equipment and program zones, re -land all field wiring, flash -out all
indications, return to normal operation; test BBS for proper operation.
Total Labor, Equipment, and Material... $121,250.00
Signal Interconnect Cable ReMacenients:
Replace the existing 6 -pair Signal Interconnect Cable (SIC) with 25 -pair SIC in the existing conduits between the
following signalized intersections:
1.) Rohnert Park Expressway from Redwood Dr to Snyder Ln.
2.) Golf Course Dr from Labath Ave to Fairway Dr
Work excludes repair or replacement of any conduit, pull -boxes, lids, asphalt, concrete, or anything other than the
Signal Interconnect Cable (SIC) itself. This price assumes all conduits are in -tact and accessible.
Total Labor, Equipment, and Material... $78,600.00
Page 1 of 2
DC Electric Group, Inc. 8023 Gravenstein Hwy S., Cotati, CA 94931 t: (707) 992-0141 f: (888) 525-8419
Lic. #949934 DIR #1000003395 SBE #1748848
ELECTRIC
Group, Inc.
Vehicle Detection Installation (Video) — Rohnert _Park Etpresrwap c& Redwood Dr:
• Furnish and install a four (4) camera Econolite VisionTM video detection system, including all cabinet
components, cables, connectors, mounting brackets and testing for proper operation.
• Remove existing obsolete controller and furnish and install new 2070E controller.
Total Labor, Material, and Equipment... $47,600.00
Pedestrian Signal Upgrades — Rohnert Park E.Enre.vvivary c& L abath Ave:
• Remove and dispose of eight (8) standard Pedestrian LED Modules and furnish and install eight (8) new
Countdown LED Modules.
• Remove and dispose of eight (8) existing push -buttons and associated framework assemblies. Furnish
and install a new Polara NavigatorTM Accessible Pedestrian Signal 2 -wire system, including eight (8) new
Navigator Push-button Stations with custom Voice on Location (VOL) recording and braille, one (1)
Central Control Unit, and one (1) hand-held configurator.
• Program new PPB stations and confirm proper operation.
Total Labor, Material, and Equipment... $12,915.00
The estimated lead-time on material is 6-8 weeks. All other material and equipment is stock with DC Electric
Group, Inc. and work can begin within 10 business days from receipt of Notice to Proceed from the City of
Rohnert Park. Price assumes all work to be done during regular business hours.
This price is valid for 30 days.
This offer is hereby accepted on this
City of Rohnert Park
Title:
day of
.2017.
DC Electric Group, Inc.
Tim Carter
Project Manager
Page 2 of 2
DC Electric Group, Inc. 8023 Gravenstein Hwy S., Cotati, CA 94931 t: (707) 992-0141 f: (888) 525-8419
Lic. #949934 DIR #1000003395 SBE #1748848
Exhibit A-2
ELECTRIC
Group, Inc.
December 27, 2017
City of Rohnert Park
Attn: Warren Naumann
600 Enterprise Dr.
Rohnert Park, CA
Job Name: Restore Power to SL #474 & RP335
Job Location: 6089 Redwood Dr (Near Hooters), Rohnert Park, CA
Dear Warren,
We offer to perform the following work, based on our standard terms and conditions, at the prices
shown below:
1.) SL #RP335 (Hast Sine of Redwood Dr across from Flooters
- Furnish and install new conductors from the existing PG&E secondary box (service
point) to the subject streetlight. Notify PG&E for connection in their secondary box.
Work is complete; waiting on PG&E to make connection.
2.) SL #474 {In front of Rooters, west side of Redwood. Dr)
- Directional drill from the existing PG&E secondary box (service point) located north
of the driveway entrance to the subject light pole and install new 2" HDPE conduit.
SEE Exhibit A attached.
- Pothole for all utilities, remove and replace concrete sidewalk and/or asphalt as
required, and provide all necessary pedestrian and vehicular traffic control.
Total Labor, Material, and Equipment... $16,700.00
The above pricing is valid for 30 days. Price excludes any permits/fees, etc.
This proposal is hereby accepted on this
City of Rohnert Park
Title:
day of .2017.
DC Electric Group, Inc.
Tim Carter
Project Manager/Estimator
DC Electric Group, Inc. 8023 Gravenstein Hwy S., Cotati, CA 94931 t: (707) 992-0141 f: (888) 525-8419
Lic. #949934 DIR #1000003395 SBE #1748848
0 ELECTRIC
Group, Inc.
Exhibit A - SL #474
DC Electric Group, Inc. 8023 Gravenstein Hwy S., Cotati, CA 94931 t: (707) 992-0141 f: (888) 525-8419
Lic. #949934 DIR #1000003395 SBE #1748848
TRAFFIC SIGNALS
PEDESTRIAN CROSSWALK ENHANCEMENT DEVICES
1 Southwest Blvd _& Almond St
2 Snyder Ln & Copeland Creek
3 Snyder Ln & Medical Center Dr
Attachment 1
List of Equipment to be Serviced
Intersections
1
Business Park Drive & Casino Drive East
2
Commerce Blvd & Alison Ave
3
Commerce Blvd & Avram Ave
4
Commerce Blvd & Enterprise Dr
5
Commerce Blvd & Golf Course Dr
6
Commerce Blvd & Hunter Dr
7
Commerce Blvd & Redwood Dr
8
E. Cotati Ave & Bodway Pkwy
9
E. Cotati Ave & Camino Colegio
10
E. Cotati Ave & Snyder Ln/Maurice Ave
11
Golf Course Dr & Country Club Dr
12
Golf Course Dr & Doubletree Dr
13
Golf Course Dr & Fairway Dr
14
Golf Course Dr & Hillview Wy
15
Golf Course Dr & Redwood Dr
16
Golf Course Dr & Roberts Lake Rd
17
Golf Course Dr & Snyder Ln
18
Golf Course Dr West & Dowdell Ave
19
Golf Course Dr West & Labath Ave
20
Redwood Dr & Business Park Dr
21
Redwood Dr & Martin Ave
22
RPX & Commerce Blvd
23
RPX & Country Club Dr
24
1 RPX & Labath Ave
25
RPX & Rancho Verde Circle
26
RPX & Redwood Dr
27
RPX & San Simeon Dr
28
RPX & Snyder Ln
29
RPXy & State Farm Dr
30
Snyder Ln & Creekside Middle School
31
Snyder Ln & Eleanor Ave
32
Snyder Ln & Camino Corto
33
Southwest Blvd & Camino Colegio
34
Southwest Blvd & Country Club Dr
35
Southwest Blvd & No Name St
36
Southwest Blvd & Seed Farm Dr
37
Southwest Blvd & Snyder Ln
PEDESTRIAN CROSSWALK ENHANCEMENT DEVICES
1 Southwest Blvd _& Almond St
2 Snyder Ln & Copeland Creek
3 Snyder Ln & Medical Center Dr
Attachment 1
List of Equipment to be Serviced