2018/02/13 City of Rohnert Park Foundation Agenda PacketCITY OF ROHNERT PARK FOUNDATION BOARD
SPECIAL MEETING NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING
will be held on Tuesday, February 13, 2018
Open Session: 7:00 p.m.*
*or soon thereafter the Rohnert Park City Council/RPFA/Successor Agency to CDC Joint
Regular Meeting Agenda
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening meeting of the
City of Rohnert Park Foundation.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number
of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Board which appears on this agenda, after
receiving recognition from the Chair, please walk to the rostrum and state your name and address for the
record. Any item raised by a member of the public which is not on the agenda and may require Board
action shall be automatically referred to staff for investigation and disposition which may include placing
on a future agenda. If the item is deemed to be an emergency or the need to take action arose after
posting of the agenda within the meaning of Government Code Section 54954.2(b), the Board is entitled
to discuss the matter to determine if it is an emergency item under said Government Code and may take
action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person
to assist you while attending this Board meeting, please contact the City Clerk’s Office at (707) 588-
2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the staff.
Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring
meeting materials to be produced in another format (Braille, audio-tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure
that relate to each item of business referred to on the agenda are available for public inspection at City
Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am
to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all,
of the members of the Board regarding any item on this agenda after the agenda has been distributed will
also be made available for inspection at City Hall during regular business hours.
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices
upon entering the Council Chamber.
CERTIFICATION OF POSTING OF AGENDA
I, JoAnne Buergler, Secretary for the City of Rohnert Park Foundation, declare that the foregoing agenda for
the February 13, 2018, Meeting of the City of Rohnert Park Foundation was posted and available for review on
February 8, 2018, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928.
Executed this 8th day of February 2018, at Rohnert Park, California.
___________________________________________
JoAnne M. Buergler, Secretary
Board Members: Pam Stafford, Chair Joseph T. Callinan, Vice Chair
Amy O. Ahanotu, Director Jake Mackenzie, Director
Gina Belforte, Director
1. CALL TO ORDER/ROLL CALL
2. PRESENTATIONS
3. PUBLIC COMMENTS
Persons wishing to address the Board on Foundation business not listed on the Agenda may
do so at this time. Each speaker will be allotted three minutes. Those wishing to address the
Board on any business item listed on the Agenda should submit a “Speaker Card” to the
Secretary before announcement of that agenda item.
4. APPROVAL OF MINUTES
A. Approval of Minutes of Board Special Meeting held on January 9, 2018
5. ACTION ITEMS
A. Consideration of Uses for Casino Mitigation Community Investment Funds
Provided to City of Rohnert Park Foundation
1. Staff Report
2. Public Comments
3. Board discussion/direction
6. REPORTS AND INFORMATIONAL ITEMS
7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
Copies of communications may have been provided to the Board for review prior to this
meeting. Board Members desiring to read or discuss any communication may do so at this
time. Prior to agenda publication, any Board Member may place an item on this portion of
the agenda. Upon the concurrence of two Members, the item may be added to a subsequent
agenda for deliberation and action. In accordance with the Brown Act, at the Board meeting,
Board Members may not add items hereunder, except for brief reports on his or her own
activities or brief announcements regarding an event of community interest.
8. ADJOURNMENT
MINUTES OF THE CITY OF ROHNERT PARK FOUNDATION BOARD MEETING
Tuesday, January 9, 2018
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY OF ROHNERT PARK FOUNDATION BOARD MEETING - CALL TO
ORDER/ROLL CALL
A. Announcement: Recognition of New Chair and Vice Chair of Board of Directors
Chairperson Stafford called the Special Meeting to order at 6:46 p.m., the notice for which
being legally noticed on January 4, 2018.
Chairperson Stafford and Vice Chairperson Callinan were recognized as the New Chair and
Vice Chair of the Board of Directors.
Present: Board Members
Pam Stafford, Chair
Joseph T. Callinan, Vice Chair
Amy O. Ahanotu, Director
Gina Belforte, Director
Jake Mackenzie, Director (absent after 6:49 p.m.)
Absent: None.
2. PRESENTATIONS
None.
3. PUBLIC COMMENTS
None.
4. APPROVAL OF MINUTES
A.Approval of Minutes of Board Special Meeting held on June 13, 2017
Recommended Action(s): Approve the Minutes.
Public Comment: None.
ACTION: Moved/seconded (Mackenzie/Callinan) to approve the Minutes of Board
Special Meeting held on June 13, 2017.
Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu,
Belforte, Mackenzie, Callinan and Stafford; NOES: None, ABSTAINS:
None, ABSENT: None.
5. ACTION ITEMS
A.Receive 2017 Financial Report
Senior Analyst L. Tacata presented the item. Recommended Action(s): Accept the
Treasurer’s 2017 Financial Statements and Report.
Public Comment: None.
Item No. 4A
City of Rohnert Park Foundation Board Meeting January 9, 2018
Page 2 of 2
Director Mackenzie stepped away from the dais and left the meeting at 6:49 p.m.
ACTION: By Consensus (Mackenzie absent), the Board received the report.
6. REPORTS AND INFORMATIONAL ITEMS
None.
7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
None.
8. ADJOURNMENT
Chairperson Stafford adjourned the Special Meeting at 6:50 p.m.
_____________________________________ __________________________________
Caitlin Saldanha, Recording Secretary Pam Stafford, Chair
City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board
ITEM NO. 5A
1
Meeting Date: February 13, 2018
Department: Administration
Submitted By: Darrin Jenkins, Executive Director
Prepared By: Leonardo Tacata, Senior Analyst
Agenda Title: Consideration of Uses for Casino Mitigation Community Investment Funds
Provided to City of Rohnert Park Foundation
RECOMMENDED ACTIONS:
Discuss priorities for Casino Mitigation Community Investment funds; consider the
establishment of a Community Grant Program
BACKGROUND:
In November of 2008, the City of Rohnert Park (“City”) created a non-profit, charitable
corporation called the Focus Rohnert Park Corporation (“Foundation”). The Foundation serves
as a governmental component unit of the City: It is a legally separate organization for which the
elected officials of the City are financially accountable. In February of 2012, the Foundation
officially changed its name to the City of Rohnert Park Foundation.
The purpose of the Foundation is to raise and manage funds in connection with civic purposes
and projects. Foundation bylaws define “civic purposes” as “focusing resources on and providing
funding areas of need in the community of Rohnert Park which enhance new partnerships with
community members, nonprofits, foundations, public agencies, and similar entities.” The bylaws
define “civic projects” as “focusing resources on and providing projects which sustain or
enhance the community of Rohnert Park.”
Although the Foundation has not previously offered a grant program, the City of Rohnert Park
once operated a larger grant program through the former redevelopment agency called the
Community Development Commission (CDC). It provided approximately $100,000 to local
Community Service Organizations (CSO). The City Council at the time decided to target
homeless prevention programs for the previous CSO grant program. CSO funding, however, was
eliminated in Fiscal Year 2012/13 with the dissolution of all redevelopment agencies by the
State.
On May 2, 2017, the Foundation Board authorized a memorandum of understanding to accept
on-going Casino Mitigation Community Investment donations provided by the City’s Agreement
with the Federated Indians of Graton Rancheria. Contributions to the Foundation from the City
of Rohnert Park’s Memorandum of Understanding with the Federated Indians of Graton
Rancheria for casino mitigation and community investment purposes began in the fourth quarter
of Fiscal Year 2016/2017.
On June 13, 2017, the Foundation Board adopted its 2017/18 budget to anticipate the recurring
Casino Mitigation contributions. Due to its relatively new status as a funding source for the
Foundation and the non-guaranteed nature of these Casino Mitigation Community Investment
CITY OF ROHNERT PARK FOUNDATION
BOARD OF DIRECTORS AGENDA REPORT
ITEM NO. 5A
2
donations, the Board did not appropriate a budget to spend its 2017/18 Casino Mitigation
revenue.
The annual amount expected from casino mitigation revenue is approximately $300,000. The
Foundation’s accrued fund balance on December 31, 2017, is $229,269. This amount includes
three previous quarters of Casino Mitigation Contributions made to date. The next payments
expected this fiscal year are two quarterly contributions totaling $159,506 ($79,753 per quarter
for two quarters). If all anticipated Casino Mitigation Contributions are received this fiscal year,
and no additional expenses are incurred, the Foundation’s fund balance is estimated to be
approximately $375,000 by close of the fiscal year. The budget allocated $17,500 in expenses for
the fiscal year. The Foundation does not currently have any encumbered obligations or liabilities,
and its cash balance is positive.
Foundation activity in the past few years has been relatively minimal. In the previous fiscal year,
the Foundation provided support to Rohnert Park Grad Night Event ($5,000) and to the
Performing Arts Center ($7,500, net of concessions fundraising expenses).
When the Board approved the 2017/18 budget, it expressed interest in discussing ideas to utilize
its casino mitigation funding after a few quarterly contributions have been received. The current
fund balance represents a high mark in the Foundation’s account, and staff is fairly confident that
the revenue projections for this fiscal year will be realized.
Analysis:
The purpose of the Casino Mitigation Community Investment payments is “investment in and
contributions to the Rohnert Park community.” It is in alignment with the Foundation’s purpose
to fund civic purposes and projects for the City of Rohnert Park.
With the potential of a substantial increase in revenue, the Foundation Board may choose to
expand its giving toward new civic purposes and projects in the near future. The Foundation’s
Contributions Policy (Foundation Policy No. 2) allows for potential recipients to be identified
and recommended to the Board by the Executive Director or by any member of the Board. The
Board makes the determination as to any recipients of contributions, as well as the amount and
nature of the contribution.
Because the Foundation’s activities have been relatively minimal over the past few years, the
demand for its funds is relatively unknown. On the other hand, the Rohnert Park community has
approximately 90 “Small Tax-Exempt Organizations” identified in IRS filings (data as of
October 2017). It is assumed that such organizations would be interested in Foundation resources
to support various community-based purposes and projects. As a result, staff would like to
explore ways to solicit the availability of Foundation resources and to measure the community’s
interest in Foundation support.
Civic Projects: Community Small Grants Program
One suggestion to initiate new giving is to create a Community Small Grants Program. Given the
City’s wide variety of community groups, a Small Grants Program could (1) serve as the
Foundation’s announcement that new resources are available and (2) measure the interest of
local community groups in Foundation resources. The Board has wide discretion to distribute
these new funds due to the nature of the Casino Mitigation Community Investment source.
Rather than make initial commitments of larger donations, the small grants could spread
Foundation’s new resources to smaller groups which do not traditionally seek funding from
larger foundations.
ITEM NO. 5A
3
Several nearby local governments offer community grant programs, summarized below:
Agency Purpose Annual Giving
City of Santa Rosa
Community Advisory Board
Community Engagement
Grants
Public and community
improvements, community
events and practices, and may
include other elements and
activities.
$5,000 maximum award;
$30,000 total (2017/18)
City of Santa Rosa
Violence Prevention
Partnership CHOICE Mini
Grants
For schools and non-profit
501(c)(3) organizations with
one-time, unanticipated
capacity building needs of
providing youth and gang
violence prevention and
intervention services in the
community.
$5,000 maximum award;
$20,000 total (annual)
Town of Windsor
Neighborhood Improvement
Funding Program
Projects that increase
communication among
neighbors, improve the
physical condition of a
neighborhood, park,
community, enhance
neighborhood pride and
identity, or helps build
bridges between cultural
groups.
$1,000 maximum award
$2,500 total (annual)
Note: this program will be
suspended for the 2017/18
Fiscal Year and may be
eliminated in the future.
Town of Windsor
Non-Profit Grant Program
For non-profit 501(c)3
organizations to provide
either human services
projects to residents or
promotional projects which
benefit the Town of Windsor.
No maximum request
$90,000 total (2017/18)
City of Sebastopol
Community Benefit Grant
Program
Projects which have direct
relation to resident services
and community enhancement
in the areas of recreation,
support, and environment.
Priority is given to proposals
which involve a volunteer
network and benefit a wide
cross-section of community
residents.
No set maximum award;
$80,000 total (2017/18)
ITEM NO. 5A
4
For reference, a recent IRS listing of Rohnert Park tax exempt organizations is provided in
Attachment A. This list is not meant to constrain the entities that may be eligible for new
funding, but rather represents a picture of the types of services currently offered to the Rohnert
Park community. Neither the City MOU for Casino Mitigation Funds nor the Foundation By-
Laws restrict the types of organizations or individuals that may receive these funds; eligibility
requirements would be set by the Board.
A Small Grants Program would focus the new Foundation resources to community groups and
services, as opposed to specific City improvement projects (discussed below). This kind of
grants program would meet the mission of the Foundation by providing services that would
provide projects that would enhance the City and would enhance new networks between
community groups.
Staff recommends the following structure and process for a small grants program:
Grant Stucture
The initial budget for the grants program is proposed at $100,000 a year. This represents
approximately 33% of the Community Investment funds provided annually to the Foundation.
The maximum award is proposed at $5,000 per grant project. It is recommended that the
program establishes one-time grants to produce outcomes within one year of grant funding. This
would allow the Board to receive timely updates of the programs the Foundation has funded, and
would not commit the Foundation to on-going support.
Grant Process
Applicants will submit proposals for board consideration and approval. Staff would announce the
solicitation through the City website and its social media outlets and conduct an application
process, similar to the local community grant programs offered in other Sonoma County
communities. Applicants would be required to submit written proposals to explain the need for
funds, describe how the money will be spent, and offer expected program outcomes.
An internal committee of City staff (Foundation Committee) comprised of representatives from
all departments will be assembled to review and rank proposals for recommendation to the
Board. The internal committee will ensure that the proposals meet grant requirements and
Foundation guidelines ahead of presentation to the Board.
Recommended projects will be brought to the Board at a future date; services would be
accomplished through Professional Services Agreements executed with the selected
organizations or individuals to be funded. Agreements will require reporting on the accounting
and use of funds from recipients. The agreements will also require that award recipients report
back on the benefits provided to the community.
Timeline
Staff will require approximately one fiscal quarter to establish the procedures and publish the
website for the grants program. The inaugural solicitation can be opened in Spring 2018 and due
for submission in May 2018. Recommended projects will be brought to the Board for
consideration and approval in June 2018, in coordination with the City Council annual budget
adoption. Agreements would be initiated in July 2018 (Fiscal Year 2018/19). An annual grant
program summary will be presented to the Board at the end-of-fiscal-year meeting in June.
Subsequent grant cycles will follow the same annual schedule.
Other Considerations
ITEM NO. 5A
5
If the Board would like to initiate a Small Grants Program in this fiscal year, it must amend its
budget to appropriate the necessary funds for distribution. It should be noted that a formal grants
program is not required to solicit or distribute these funds. As noted previously, the Foundation’s
Contributions Policy (Foundation Policy No. 2) outlines how recipients are recommended and
approved by the Board for funding. The proposed Small Grants Program would be an
administrative process to facilitate requests from the public to the Board. Absent a grants
program, the Foundation is able to continue its current process outlined in the by-laws.
Civic Purposes: Municipal Projects
A second suggestion for this new funding is to supplement unfunded municipal projects which
do not have dedicated funding or are underfunded. Examples of such underfunded projects
include sidewalk improvements, bike/pedestrian path improvements, and recreation center
modernization. Providing funding to accomplish these types of projects meets the Foundation
mission because these projects typically experience long waiting periods to be accomplished.
Foundation support would foster the faster implementation or restoration of an identified and
prioritized community need.
Staff recommends the following structure and process for a municipal projects program:
Grant Stucture
The initial budget for the municipal projects program is proposed at $100,000 a year. This
represents approximately 33% of the Community Investment funds provided annually to the
Foundation. The amount of funding would depend on the projects proposed.
Grant Process
Any Board member or the Executive Director may submit requests to the Board for
consideration and approval. The Board would receive the requests during a Foundation meeting
and consider approval and direction on an as-approved basis.
Other Considerations
The funding of City Projects should be considered with the timing of City efforts. Unlike the
small grants program, it is not recommended that funds budgeted to municipal projects be
constrained to annual or fiscal-year limitations due to the seasonal nature of scheduling these
projects. The Foundation would make arrangements to transfer funding for these projects and the
City would make arrangements to receive and spend the funds. If the Board chooses to make a
transfer this fiscal year, the funds must be appropriated with a budget amendment.
Civic Purposes: Community Events
A third suggestion is to utilize the funding to enhance ceremonies, festivals, and events held in
the Rohnert Park community, in line with the mission of the Foundation. At the August 22, 2017
meeting, City Council approved a revised Co-sponsorships and Fee Waivers policy (Attachment
2) which specifies the nine organizations eligible for fee waivers and co-sponsorships for events
held on City property. The City, however, receives many more requests from non-profit
organizations and service clubs to co-sponsor activities or to waive City fees. Foundation funds
can be used to subsidize other events not listed in the policy in order to recognize the value of
partnering with other groups to provide services of benefit to the community. Examples include
sporting events, school events, festivals, lectures, community benefit concerts, and toy drives.
Furthermore, these funds can be used to augment community events already sponsored by the
City, including: Farmers Market, Party on the Plaza, Second Sunday Family Fun Series, and
National Night Out. Expanding the partnerships on other community events would complement
ITEM NO. 5A
6
what the City is doing with its Co-Sponsorships and Fee Waivers policy, demonstrating the
City’s commitment to the City’s community networks not just within the City but also with the
broader neighboring communities of Rohnert Park, fostering goodwill and positive attention to
the City.
Staff recommends the following structure and process for a community events subsidy program:
Grant Stucture
The initial budget for the grants program will be $50,000 a year. This represents approximately
17% of the Community Investment funds provided annually to the Foundation. The maximum
award will be $5,000 in the value of City facility use per event. City facilities may include a
recreation center, a community center room, a sports field, a swimming pool, a Performing Arts
Center theater, or any other City-owned space that can be leased. Unlike the small grants
program, awardees will not receive cash awards for their proposed events. Rather, the Executive
Director will consider and approve waivers to use City facilities and the Foundation will pay the
City the applicable rental fees and costs.
Grant Process
Applicants will submit requests to the Executive Director for consideration and approval. Similar
to the small grants program, the Foundation Committee would serve to initially receive and
validate the requests. When a waiver is approved, the Treasurer will transfer equivalent funds to
the City to subsidize the respective department’s budget for use of the facility.
Staff would announce the new program through the City’s Community Services web pages and
social media outlets. Applicants would be required to submit written requests to provide
information on the need for a waiver, the purpose of the event, and the target audience. It is
recommended that only events held in Rohnert Park and meet the mission of the Foundation
would be eligible for consideration.
Timeline
Staff will require approximately one fiscal quarter to establish the procedures and publish the
website for the grants program. The inaugural solicitation can be opened in Spring 2018, and
requests will be received on a continuous basis. The budget of $50,000 per year allows for at
least ten waivers annually. The annual summary of waivers will be presented to the Board at the
end-of-fiscal-year meeting every June.
Other Considerations.
Alternatively, the Board may decide that it would prefer to consider community events through
the small grants program described above. This alternative would allow the Board to consider
more detailed proposals from interested parties who administer, and are more familiar with the
needs of, the proposed events.
Annual Distribution Summary (Proposed)
The programs proposed above would be expended in the next fiscal year, when it is expected that
the Foundation fund balance will be approximately $375,000 after this fiscal year’s contributions
have been received. The Foundation therefore expects to have sufficient funding for Year One
activities when the programs are launched.
Going forward, the following pie chart illustrates of the initial distribution of annual revenue
($300,000) from casino mitigation funds:
ITEM NO. 5A
7
The 17% of Board Discretion funds represents approximately $50,000 in one year. Due to the
non-guaranteed nature of this funding, there is no urgency to fully expend all funds, nor is there a
penalty to reserve funds for unanticipated costs.
OPTIONS CONSIDERED:
1. Provide direction on the initiation of new Foundation funding for civic purposes and/or
projects. Staff would return to the Board in a subsequent meeting with requests to amend
the budget to appropriate the necessary funds.
2. Decide not to fund new activities at the current time. The Foundation will continue to
receive Casino Mitigation contributions and the Board will continue to consider case-by-
case requests of the Foundation for funding as ideas and opportunities arise; no further
administrative tasks would be required.
Foundation Treasurer Approval Date: January 5, 2018
City Attorney Approval Date: N/A
Foundation Executive Director Approval Date: January 9, 2018
Attachments (list in packet assembly order):
1. IRS List of Tax Exempt Small Organizations in Rohnert Park (October 2017).
2. City Council Policy 2.06.004: Co-sponsorships and Fee Waivers
Small Grant Program
33%
Municipal Projects
33%
Community Events
17%
Board Discretion
17%
Annual Distribution of Community Investment Funds
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3
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT
CO-SPONSORSHIPS AND FEE WAIVERS
POLICY NO.
2.06.004
MINUTE ORDER
AUGUST 22, 2017 EFF. DATE
AUGUST 22,
2017
PAGE 1 OF 3
PURPOSE
The City of Rohnert Park receives requests from non-profit organizations and service clubs
to co-sponsor activities and to waive rental fees for City facilities, special event fees for events
held on City property, and waive temporary use permit fees for events held on private
property. Examples include sporting events, school events, festivals, toy drives, community
events, lunches and dinners.
Recognizing the value of partnering with other organizations to provide services of benefit to
the community, while still upholding its fiscal responsibilities, the City has established this
policy on when fees may be waived or co-sponsorships approved. This policy applies to
events of a short duration, and not to long-term or on-going uses for which rentals of City
property are more appropriate.
POLICY
Organizations eligible for fee waivers and co-sponsorships include:
1.Government agencies whose use is consistent with its normal functions, including public
schools in Rohnert Park not managed by the Cotati-Rohnert Park School District. Any
requests from schools managed by the Cotati-Rohnert Park Unified School District shall
follow any Use Agreement with the School District.
2.Any charitable [501(c)3] or social welfare [501(c)4] organization based within the City of
Rohnert Park or Sonoma County; IRS documentation of non-profit status may be
required. The Chamber of Commerce will also be eligible so long as it retains any
501(c) status.
Fees may be waived, or co-sponsorships approved, by the City Manager or his/her
designee, based on the following criteria:
a.The program or events is of significant value to the community (City of Rohnert Park
and/or Sonoma County) and is open to the public.
b.The waiver/co-sponsorship will not be detrimental to the City’s financial situation.
c. There is no conflict of interest or perception of a significant conflict of interest for the
City.
d.The proposed event or program shall not have a significant impact on City facilities or
other City activities, and any minor impacts shall be mitigated by the applicant.
Attachment 2
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT
CO-SPONSORSHIPS AND FEE WAIVERS
POLICY NO.
2.06.004
MINUTE ORDER
AUGUST 22, 2017
EFF. DATE
AUGUST 22,
2017
PAGE 2 OF
3
e. An organization shall be eligible for a sponsorship or fee waiver only once within a 12
month period.
f. Fee waivers and co-sponsorships may not exceed $1,000 in total cash/in-kind value,
with the exception of the Project Graduation event, for which additional funding may
be granted at the discretion of the City Manager.
g. The following events are eligible for future fee waivers and/or co-sponsorships based
on their history of events in Rohnert Park, subject to the limit of “e” and “f” above:
Founders Day Celebration
Chamber of Commerce Holiday Lights
Cotati Rohnert Unified School District Middle School Career Fair
Project Graduation
Credo High School Dance
Fishing Derby at Roberts Lake
Child Parent Institute Day Camp
Rotary Club Toy Drive
Miss Sonoma County
Activities which are ineligible for waivers and co-sponsorship include those which:
i. Enhance private businesses or generate profit for a business, even if some proceeds
are donated to non-profits
ii. Are held on behalf of, in support of, or in opposition to any political candidate or ballot
measure or advocate a political position
iii. Advocate or promote the sale or use of tobacco, alcohol, controlled substances,
firearms or other weapons
iv. Promote adult-oriented businesses or include pornography
v. Solicit criminal activity
vi. Are held on private property
vii. Are held at the Performing Arts Center, unless part of “g” above .
Religious organizations with the required IRS status for charitable or social welfare
organizations may apply if the proposed event neither promotes religious messages nor
advocates for or promotes religious beliefs.
Co-sponsorship or fee waivers granted by the City are not intended to create public forums
for general speech and/or public expression.
Availability of a non-profit or other reduced rate shall not affect eligibility for a fee waiver or
sponsorship.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT
CO-SPONSORSHIPS AND FEE WAIVERS
POLICY NO.
2.06.004
MINUTE ORDER
AUGUST 22, 2017
EFF. DATE
AUGUST 22,
2017
PAGE 3 OF
3
ADMINISTRATION OF POLICY
All applicants must follow the requirements in the City’s standard use agreement. The event
or program will comply with the City’s non -discrimination policy and all other applicable City
policies.
Applications for fee waivers must be submitted at the time a facility is reserved and must
include all required information no less than 60 days in advance of the event. Security
deposits will be refunded if a fee waiver application is denied.
The City reserves the right to access all activities at any time to ensure all rules, regulations,
conditions of use, City and health and safety laws are not violated. Co-sponsorships and fee
waivers can be revoked at any time, effective immediately, if the recipient agency or
organization fails to comply with this policy or any other local, State or Federal regulation.
Upon agreeing to co-sponsor or waive fees for an event, program or project, the City may
provide some or all of the following:
a. City staff assistance with planning, organizing, and/or conducting of the activity;
b. Use of the City’s name, logo, or other imagery on promotional materials;
c. Use of City resources including equipment and supplies, which may be at additional
cost;
d. Assistance with the promotion of the activity via the City’s website, social media
channels, Rohnert Park Cable Television, Recreation Activity Guide, email lists, digital
billboards, or other sources;
e. Display space for promotional materials at City facilities.
Applicants denied a fee waiver or co -sponsorship may deliver a written appeal for
consideration by the City Manager or other members of the City’s Executive team as
designated by the City Manager within one week of the denial, along with the application for
facility use, fee waiver, and any supporting documentation. The decision then made by the
City Manager shall be final.
Staff shall provide annual reports to the City Manager regarding fee waivers and co -
sponsorships approved or implemented during the past fiscal year. The City Manager shall
provide the report to City Council no later than sixty (60) days following the close of the fiscal
year.
Community Investment Funds
Casino Mitigation Funding, February 13, 2018
Casino Mitigation
Recurring Contributions
Guaranteed Funding
0
1
2
3
4
5
6
7
8
9
10
Projects
Services
Law Enforcement
Community Investment
0
1
2
3
4
5
6
7
8
9
10
RP Foundation
Neighborhood
Upgrade
School
Tribe Charity
Not Guaranteed
Community Investment Funds
•Purpose
•“Charitable Contributions”
•“Rohnert Park Foundation”
•$300,000 per year (approx. $75k/quarter)
•After 3 years the mitigation contribution goes to $1 million per year
•Raise and manage funds in connection with civic purposes
and projects
•Focus resources on areas of need in the community of
Rohnert Park which enhance new partnerships with
•Community members
•Nonprofits
•Foundations
•Public Agencies
Alignment with Bylaws
Small Grants Program
•Proposed initial budget $100,000 per year (33% of
annual funding)
•One-time grants
•$5,000 maximum award
Municipal Projects
•Proposed initial budget $100,000 per year (33% of
annual funding)
•Underfunded projects which do not have enough
dedicated funding
Community Events
•Proposed initial budget $50,000 per year (17% of
annual funding)
•Enhance ceremonies, festivals and events held in
Rohnert Park community
•Events on City-owned properties (parks, buildings)
•Waiver for site use fees, rental fees, event
maintenance fees, etc…
•Per fee waiver policy
Community Event Examples
•Sporting events
•School events
•Lectures
•Art Shows
•Community benefit concerts
•Toy Drives
Proposed Distribution
of Funds
Municipal Projects: $100,000
Small Grants Program: $100,000
Community Events: $50,000
Reserve and Future: $50,000
33%
33%
17%
17%
Other Considerations
Non-Guaranteed Funding
One-Time vs Ongoing Support
Flexibility of Funding
Other Community Investment areas:
•School Contribution (CRPUSD)
•Tribe Charity (Designated by Tribe)
•Neighborhood Upgrade and Workforce Housing
(City)
City of Rohnert Park Council approved framework for
Neighborhood Upgrade/Workforce Housing program
on January 23, 2018
Questions?
Casino Mitigation Funding, February 13, 2018