2018/05/08 City Council Resolution 2018-064RESOLUTION NO. 2018-064
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2018-01 WITH
M -GROUP TO PROVIDE URBAN AND ENVIRONMENTAL PLANNING AND STAFF
AUGMENTATION SERVICES AND RELATED ACTIONS IN AN AMOUNT NOT TO
EXCEED $150,000
WHEREAS, the City entered into a Master Agreement and Task Order No. 2017-01
with M -Group for general planning services on September 12, 2017, pursuant to City Council
Resolution No. 2017-113 adopted on September 12, 2017;
WHEREAS, Task Order 2017-01 has reached its $100,000 funding limits;
WHEREAS, planning and environmental review projects are proceeding with additional
consulting services required;
WHEREAS, staff requested and has received a proposal from M -Group for continued
urban and environmental planning and staff augmentation services, which will support the City's
work; and
WHEREAS, the City Council considered Task Order No 2018-01 at its duly noticed
regular meeting of May 8, 2018.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize the City Manager to execute Task Order No. 2018-01 by and
between M -Group, a California corporation, and the City of Rohnert Park, a municipal
corporation, for various private and public development projects for planning, environmental,
urban design, and other services as needed in an amount not to exceed one hundred fifty
thousand dollars ($150,000), in substantially similar form to the Task Order attached hereto and
incorporated by this reference as Exhibit "A," subject to minor modifications by the City
Manager or City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to take all actions and execute any documents necessary to effectuate Task Order 2018-
01 for and on behalf of the City of Rohnert Park.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs Task Order.
DULY AND REGULARLY ADOPTED this 8th day of May, 2018.
ATTEST:
Caitlin Saldanha, Assistant City Clerk
Attachments: Exhibit A
CITY OF ROHNERT PARK
Pam Stafford, Stafford, Mayor
AHANOTU: b�tiM BELFORTE: Rb1� MACKENZIE: p`le CALLINAN: STAFFORD:
AYES: ( �>) NOES: ( 0) ABSENT: ( J-) ABSTAIN: ( O )
2
2018-064
M –Group TASK ORDER NO. 2018-01
CITY OF ROHNERT PARK AND M-GROUP
AUTHORIZATION TO PROVIDE URBAN AND ENVIRONMENTAL PLANNING AND
STAFF AUGMENTATION SERVICES
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct M-Group to proceed with the work specified
in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City
of Rohnert Park ("City") and M-Group ("Consultant") hereto dated September 12, 2017.
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Exhibit “A” - Scope of Services.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Exhibit “B” – Fee Schedule, in an amount not-to-exceed
$150,000.
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by December 31, 2019, or as extended by the City
Manager or the Director of Development Services.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for consultant services between City
and Consultant are incorporated by reference.
Approved this ________ day of May, 2018.
CITY OF ROHNERT PARK M-Group
_______________________________________
Darrin Jenkins, City Manager (Date) By: Heather Hines, Principal (Date)
Per Resolution No. 2018-____ adopted by the Rohnert
Park City Council at its meeting of May _____, 2018
ATTEST:APPROVED AS TO FORM
________________________________________ _________________________________
City Clerk City Attorney
[2]
1257802v1A 80078/0012
EXHIBIT A SCOPE OF SERVICES
Urban and Environmental Planning and Staff Augmentation Services
Consultant will provide contract staffing services to assist the City of Rohnert Park staff with the
project management and entitlement processing tasks for development projects under review at
the City. Services covered under this section is for service that is reimbursed by private
development and applicants under the City’s cost recovery program or work on small special
projects. Tasks to be performed shall be specifically requested by City before work is initiated
and may include:
1.Environmental Document Preparation and Management Provide oversight and direction
to project applicants and environmental consultants throughout completion of the
environmental review processes, serving as primary contact between the City, the
applicant and environmental consultant. Review and comment on the environmental
documents on behalf of the Planning Division. Compile all environmental review
comments completed by the various City departments and assist with the
interdepartmental coordination of environmental related comments as needed.
Oversight and management of the environmental document preparation; ensure routing of
submittals to the appropriate departments and agencies; and provide environmental
review status/schedule updates. Ensure departmental files provide a legally-adequate
administrative record. Complete or review environmental documentation to ensure
compliance with CEQA and other state regulations.
2.Application Review and Coordination Assist staff in ongoing processing and management
of the applications; update and organize all project files; review and comment on all project
submittals; and be responsible for scheduling regular meetings on an individual and group
basis between City staff, applicant and other agencies as needed to ensure steady progress
of the application processing. This would include communication and coordination with
each of the City departments and agencies in a manner that will provide consistent
responses and direction to the project applicant.
3.Development Agreement Provide support to City staff with Development Agreement
negotiations and completion of draft DAs.
4. Staff Report Preparation Prepare staff reports for Park and Recreation Commission,
Planning Commission and City Council hearing, resolutions, conditions of approval and
findings, as directed by the Director of Development Services or her designee.
5.Public Hearing Preparation Prepare public presentation materials, including staff reports
and exhibits for the Commission and Council hearings.
6.Annexation Prepare annexation applications and coordinate process through LAFCO.
7.Project Implementation Review and provide input on all supporting plans, programs and
actions to ensure that the project is consistent with City policies and environmental
mitigation requirements. Coordinate update of Specific Plan, General Plan Diagram and
Zoning Map to reflect final decision on development projects.
8.Other Work As directed.
M-GROUP 2018 RATE SHEET
M-GROUP STAFF HOURLY RATE
Admin Analyst
Planning Tech $75
Assistant Planner
Assistant Urban Designer
Social Media Coordinator
$90
Associate Planner
Associate Urban Designer
Associate Environmental Planner
$115
Historic Preservation Specialist $1
Senior Planner
Senior Urban Designer
Senior Environmental Planner
Project Manager
$140
Principal Planner
Principal Environmental Planner
Director of Urban Design
$160
Principal $200
Notes:
* Hourly rates are subject to annual adjustment.
* Sub-consultants include a 10% administration fee
EXHIBITB-FEESCHEDULE