2018/05/08 City Council Resolution 2018-065RESOLUTION NO. 2018-065
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK APPROVING THE FIRST AMENDMENT TO THE CONSULTANT
SERVICES AGREEMENT WITH CONSERVATION CORPS NORTH
BAY FOR HABITAT MITIGATION PLAN IMPROVEMENTS
WHEREAS, the adopted, mitigation measures for the City's East Trunk Sewer Phase
III/Snyder Lane Widening Project include the implementation of a Habitat Mitigation Plan
(Plan) to compensate for areas of Copeland Creek impacted by the project; and
WHEREAS, the specialized nature of the Plan requires the City to contract for the
services needed to implement portions of the Plan; and
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides
that the City's purchasing functions, including contracting for services, shall be governed by the
City's Purchasing Policy; and
WHEREAS, Section 3.61) of the City's Purchasing Policy allows that contracts for
consultant services may be awarded through competitive or negotiated processes; and
WHEREAS, staff issued a Request for Proposals in August 2015, which resulted in
three proposals, which were evaluated and rejected by City staff because they were
nonresponsive to the City's budget needs; and
WHEREAS, City staff then contacted the Conservation Corps North Bay to invite a
proposal for the revegetation work included in the Plan; and
WHEREAS, Conservation Corps North Bay is a non-profit organization with
significant experience in creek restoration and maintenance in Sonoma County, is qualified to
perform the work and possesses the technical expertise and manpower to provide the
revegetation in accordance with the Habitat Mitigation Plan; and
WHEREAS, Conservation Corps North Bay submitted a proposal for performing the
Habitat Mitigation Plan revegetation work which was responsive to the City's needs including
budget needs; and
WHEREAS, on September 10, 2016, the City Council authorized and approved the
agreement with Conservation Corps North Bay with its Resolution 2016-91 which authorized a
not -to -exceed contract amount of $30,000; and
WHEREAS, Conservation Corps North Bay completed its scope of work which
included planting the required mitigation areas and the City is now requesting additional
maintenance support for the plantings as required by its approved Habitat Mitigation Plan; and
WHEREAS, Conservation Corps North Bay remains the most qualified consultant to
assist the City with its work.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the first amendment to the Consultant Services
Agreement with Conservation Corps North Bay for Habitat Mitigation Plan Improvements in
substantially similar form to Exhibit A which is attached hereto and incorporated by reference
(the "Agreement"), in an amount not to exceed an additional thirteen thousand dollars
($13,000), which will bring the total amount of the agreement up to forty-three thousand dollars
($43,000).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to the same for and on behalf of the City of Rohnert
Park, including the Agreement, subject to minor changes approved by the City Attorney.
BE IT FURTHER RESOLVED that, in accordance with the City's Purchasing Policy,
the City Manager is hereby authorized to execute additional amendments to the Consultant
Services Agreement with Conservation Corps North Bay for Habitat Mitigation Plan
Improvements, up to a total amount of one hundred thousand dollars ($100,000) as necessary to
complete the required mitigation work included in the City's Habitat Mitigation Plan.
DULY AND REGULARLY ADOPTED this 8"' day of May, 2018.
ATTEST:
jAt."_
Caitlin Saldanha, Assistant City Clerk
Attachment: Exhibit A
CITY OF ROHNERT PARK
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2018-065
EXHIBIT
PROPOSAL
Feburary 15, 2018
CONSERVATION CORPS NORTH BAY
CONTRACTORS LIC. #690064
27 Larkspur Street, San Rafael, CA 94901
and
City of Rohnert Park
600 Enterprise Dr, Rohnert Park, CA 94928
Liane Ware — Iware@rpcity.org — 707-588-2235
Scope of Work
Conservation Corps North Bay (CCNB) will supply to City of Rohnert Park a supervised crew
of 1 Corpsmember to provide ongoing watering services to plants and trees included in the
Copeland Creek Habitat Mitigation Plan.
CCNB crews will: 1) Water sub -canopy species (Zone B) and riparian trees (Zone C) at a
frequency of approximately once every two weeks from March -October 2018. 2) Apply 1-2
gallons of water to each plant and tree, immediately adjacent to the planting collar, during each
visit. 3) Provide weeding and vegetation maintenance services within planting zones, as
needed, to help achieve proscribed mitigation requirements.
Labor (16 days @ $ 756.00 per day) $12,096.00
Materials (water tanks, hoses, etc) 800,00
Subtotal:
$12,896.00
Fiscal Display
Charges are based on the following labor and materials rates: Dump truck $300; Bobcat $200;
Extra vehicle $150 per day; Chipper $350. Disposal costs and materials are billed at cost plus
10% handling. The hourly labor rate is $31.75 per Corpsmember hour and $ 62.75 per
Supervisor hour. A crew of 1 Corpsmembers and 1 Supervisor is $756.00 per day plus
expenses. Billing includes travel time to and from the CCNB Center.
Labor and services will be provided until total costs equal contract total or the scope of the work
is completed, whichever comes first. Actual daily costs may vary due to attendance. This
proposal is valid for two months.
1
FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
CONSERVATION CORPS NORTH BAY, A NON-PROFIT ORGANIZATION, FOR
COPELAND CREEK HABITAT MITIGATION PLAN IMPROVEMENTS FOR THE
EAST SIDE TRUNK SEWER PHASE III — SNYDER LANE WIDENING PROJECT
This First Amendment to the Agreement between the City of Rohnert Park ("City") and
Conservation Corps North Bay, a non-profit organization, ("Consultant") for additional services
("First Amendment") is entered into as of the 8th day of May, 2018, ("Effective Date"), by and
between City and Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled "Consultant Services
Agreement for Habitat Mitigation Plan Improvements" dated September 13, 2016, and
authorized through Resolution No. 2016-91 approved by the Acting City Manager on
September 14, 2016, for the amount of $30,000.
B. City and Consultant now desire to enter into this First Amendment to provide for additional
work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. In addition to the services provided under the Agreement, Consultant
shall provide additional services as described in the attached Exhibit A.
2. Compensation. Consultant shall perform the services described in this First Amendment for a
total not -to -exceed amount of 13,000. The total compensation under the original Agreement
in addition to the First Amendment is the amount of !1x43.000.
3. Agreement in Effect. Except as amended by this First, the Agreement shall remain in full
force and effect.
4. Counterpart Signatures. This First Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first
written above.
CITY OF ROHNERT PARK:
CONSERVATION CORPS NORTH BAY:
By: / By:
Darrin Jenkins, City Manager (Date) Name:
Per City Council Resolution 2018- adopted Title:
on May 8, 2018.
ATTEST:
Caitlin Saldanha, Deputy City Clerk
APPROVED AS TO FORM:
City Attorney
(Date)