2018/05/08 City Council Resolution 2018-073RESOLUTION NO. 2018-073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ESTABLISHING THE EAST COTATI AVENUE UNDERGROUND UTILITY
DISTRICT ALONG A PORTION OF EAST COTATI AVENUE AND
AUTHORIZING THE CITY MANAGER TO EXECUTE CERTAIN AGREEMENTS
WITH PG&E RELATING TO THE UNDERGROUNDING OF UTILITIES
WHEREAS, the California Public Utilities Commission (CPUC) has authorized
electric and telecommunication utilities to convert overhead utility lines and facilities to
underground pursuant to Electric Tariff Rule 20 and Telecommunication Rule 32, and
WHEREAS, pursuant to certain criteria, CPUC rules allow participating cities and
counties to establish legislation authorizing the creation of underground utility districts
within which existing overhead electric distribution and telecommunication distribution
and service facilities will be converted to underground, and
WHEREAS, the City of Rohnert Park has adopted an ordinance authorizing the
City Council to designate areas within which all existing overhead poles, overhead wires
and overhead equipment associated with the distribution of electric power,
telecommunication services and cable television should be removed and replaced with
underground wires and facilities (Ordinance 101, 1968); and
WHEREAS, the City Engineer for the City of Rohnert Park has consulted with the
affected public utilities, including PG&E, Comcast, and AT&T (collectively the "utility
companies") and such utility companies have agreed that the proposed underground
conversion district, designated the East Cotati Avenue Underground Utility District meets
the criteria established by the rules of the CPUC; and
WHEREAS, each year the City of Rohnert Park is notified by PG&E regarding the
allocation of work credits for conversion of overhead electric distribution lines and facilities
to underground, known as Rule 20A allocations; and
WHEREAS, the City Engineer for City of Rohnert Park has consulted with PG&E
and determined that the City has accumulated Rule 20A work credits or PG&E has agreed
that the City may borrow against future credits sufficient to complete the proposed overhead
to underground conversion project; and
WHEREAS, the City Engineer of the City of Rohnert Park and the utility companies
have agreed on a work schedule which meets their respective capabilities and further agreed to
waive any administrative fees, costs or special street restoration requirements for purposes of
this project; and
WHEREAS, to the extent required, the City of Rohnert Park has agreed to
provide easements or rights of way on private property as may be necessary for
installation of utility facilities in a form satisfactory to the affected utilities; and
WHEREAS, the City Council of the City of Rohnert Park has now received the
report from the City Engineer recommending that the area identified in Exhibit A, attached
hereto and hereinafter incorporated by reference, should be designated as an underground
utility district within which all existing overhead poles, overhead wires and overhead
equipment associated with the distribution of electric power, telecommunication services and
cable television should be removed and replaced with underground wires and facilities; and
WHEREAS, removal of overhead utilities and relocation of the utilities underground
within the proposed District will advance the health, safety, and welfare of City residents and
businesses by providing an improved pedestrian and bicycle environment, increasing foot
traffic, and improving aesthetics within the East Cotati Avenue Underground Utility District;
and
WHEREAS, the City of Rohnert Park has notified all affected property owners
within the proposed East Cotati Avenue Underground Utility District pursuant to the notice
requirements of Rohnert Park Municipal Code section 12.12.020 and inviting same to attend
a public hearing to discuss formation of the proposed district; and
WHEREAS, the City Council of the City of Rohnert Park held a public hearing on
May 8, 2018 at which time the Council did receive and consider the recommendation of the
City Engineer and did hear any and all objections or protests that were raised by the owners of
property within the above described district pertaining to designating this area an underground
utility district and considered all relevant evidence.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert
Park makes the following findings pursuant to Rohnert Park Municipal Code section
12.12.030:
Section 1. The public necessity, health, safety and welfare require the removal and
underground installation within the area designated as the East Cotati Avenue Underground
Utility District and undergrounding is in the general public interest, as confirmed by the
following:
1. The undergrounding will avoid or eliminate an unusually heavy concentration
of overhead electric facilities by undergrounding the only remaining overhead utilities
on East Cotati Avenue and within the City limits and in an area where all adjacent
service connections have been undergrounded.
2. East Cotati Avenue is extensively used by the general public and carries a
heavy volume of pedestrian or vehicular traffic. East Cotati Avenue is a significant
local corridor that serves the cities of Rohnert Park and Cotati. It is the main access
point to Sonoma State University. The Cotati SMART station is located on this
corridor and there are pedestrian and bicycle connections the full length of the
corridor. Some of the utility poles proposed for removal are located in the sidewalk,
presenting a barrier, particularly to pedestrians.
3. East Cotati Avenue adjoins or passes through a civic recreation area and has
scenic interest to the general public. This area of East Cotati Avenue adjoins
Sunflower Park which is a civic public recreation area. This area of East Cotati also
adjoins a well -landscaped parkway strip between Snyder Lane and Camino Colegio,
which would have high scenic value if the overhead utilities were removed.
4. East Cotati Avenue is considered an arterial street. East Cotati Avenue is
designated as a "Major Arterial" in the Rohnert Park General Plan.
2018-073
Section 2. The East Cotati Avenue Underground Utility District is hereby established with
boundaries and more particularly described in Exhibit A, East Cotati Avenue Underground
Utility District, which is attached hereto and incorporated herein by this reference.
Section 3. The East Cotati Avenue Underground Utility District is categorically exempt from
environmental review pursuant to the California Environmental Quality Act pursuant to
Section 15061 (b)(3) of the CEQA Guidelines.
Section 4. PG&E shall use the underground conversion allocation computed pursuant to
decisions of the California Public Utilities Commission for the purpose of providing to each
premises requiring it in East Cotati Avenue Underground Utility District a maximum of one
hundred feet of individual electric service trenching and conduction (as well as backfill,
paving and conduit, if required) and each other serving utility shall provide service trenching
and conductor in accordance with its rules and tariffs on file with the California Public
Utilities Commission or as required by its Franchise Agreement with the City of Rohnert
Park.
Section 5. PG&E shall use said underground conversion allowance allocation, up to a
maximum amount of $1500 per service entrance excluding permit fees, for the conversion of
electric service panels to accept underground service in the East Cotati Avenue Underground
Utility District, and the City of Rohnert Park shall be financially responsible for any and all
costs not covered by the electric utility for the installation and maintenance of the conduit and
termination box located on, under or within any structure on the premises served.
Section 6. That upon notification of the need for panel conversions by PG&E, all property
owners in East Cotati Avenue Underground Utility District shall have underground electrical
entrance facilities installed and inspected pursuant to the City of Rohnert Park Electrical
Code within sixty (60) days and that should any property owner fail to install satisfactory
underground electrical entrance facilities by the date specified in the notice, the electric
utility shall notify the City Engineer who shall, within thirty (30) days, direct the electric
utility in writing to discontinue electrical service to the property, without recourse, pursuant
to Rule 11 until electrical entrance facilities are ready to accept underground electrical
conduction and have passed the necessary inspection requirements; and
Section 7. That once all services have been converted from overhead to underground, the
utility companies, cable television services and other affected services shall remove all poles
and associated overhead facilities in East Cotati Avenue Underground Utility District, no
later than April 1, 2021.
Section 8. The City Clerk is hereby directed to mail the following documents to each
property owner within the District, as shown on the most recent equalized assessment roll,
and all affected utilities, within 10 days after the adoption of this resolution pursuant to
Municipal Code section 12.12.070, a copy of this resolution; a copy of Municipal Code
Chapter 12.12; and a notice stating that if the property owner, or any person occupying the
property, desires to continue to receive services from PG&E, Comcast, and AT&T or any
similar service, the property owner or occupant shall provide necessary facility changes on
the property and/or grant utilities a permit -to -enter, as specified in the resolution, so as to
receive that utility service after the utility-undergrounding work is completed, subject to
2018-073
applicable rules, regulations, and tariffs of the respective utility or utilities on file with the
Public Utilities Commission.
BE IT FURTHER RESOLVED, that Council hereby authorizes and directs the City
Manager to execute and take all actions necessary to effectuate the following agreements
attached hereto and incorporated by reference as Exhibits B, C and D, with PG&E in a
substantially similar form approved by the City Attorney:
1. Agreement to Perform Tariff Scheduled Related Work, Rule 20A General
Conditions,
2. Wheelchair Access Agreement, Rule 20A,
3. Streetlight Agreement, Rule 20A.
DULY AND REGULARLY ADOPTED this 8"' day of May, 2018.
ATTEST:
Ci11 t l i n Saldanha, Assistant City Clerk
Attachments: Exhibits A -D
CITY OF ROHNERT PARK
Pam Stafford, Mays
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Pacific Gas and Electric Company
i
Agreement to Perform
Tariff Scheduled Related Work,
Rule 20A General Conditions
PROJECT NAME: E COTATI AVE ROHNERT PARK R20A
LOCATION: E Cotati Ave
City: _ Rohnert Park
Exhibit B
Lizette Burtis, Program Liaison
PROJECT MGR.
PM #
CALIFORNIA
City/Q;* of Rohnert Park , (Applicant) has requested PACIFIC GAS AND ELECTRIC COMPANY, a California
corporation (PG&E) to perform the tariff scheduled related work as located and described herein.
General Conditions:
PG&E will, at its expense, replace its existing overhead electric facilities with underground electric facilities as outlined in the
i Rule 20 Tariff. To ensure the success of this program, the Applicant agrees to support the Rule 20A Program as follows:
Responsibilities of the Applicant;
1. Consult with PG&E to confirm the requirements and location of the project.
2. Provide a resolution and boundary map as required in Electric Rule 20.
3. Provide a list of all recorded property owners, APN#, phone number and address.
4. Provide a list of the most recent tenant (for rental properties).
5. Provide Base Map (in AutoCAD) showing the following: boundary, roads, future road improvements, sidewalks, curbs,
property lines, buildings, existing water and sewer, easements, and any other known utilities or obstacles.
6. Secure all required rights-of-way and easements, which must be satisfactory to and approved by PG&E.
7. Own and manage all contaminated soils. (Rule 20A funding cannot be used for environmental remediation costs)
8. Own and manage all cultural resource findings. (Rule 20A funding cannot be used for managing cultural resource
findings).
9. Provide recent pot holing/core samplings and soils/paving information from projects that were recently completed.
10. Provide acceptable construction yard for materials and equipment storage.
11. Pay for paving and restoration costs beyond the standard excavations and restorations necessary for the construction
of the project. Joint trench participants will replace paving, landscaping, sidewalk, etc. that is removed during
construction. (Rule 20A funding cannot be used for additional restoration costs).
12. Waive paving moratorium requirements, or pay for additional costs above PG&E's responsibility for restoration.
13. Stake and survey for any associated future grade changes.
14. Should applicant require additional traffic control beyond that which PG&E provides (per California Joint Utility Traffic
Control Committee), Applicant will pay for the additional costs.
15. Should Applicant require a traffic control plan, Applicant will prepare or pay to prepare such a plan.
16. Pay for streetlight costs per Street Light Agreement,
17. Remove Applicant owned streetlights attached to utility poles and located within the underground district at Applicant
cost. .
18. Issue and waive cost of encroachment permit.
19. Waive work hour restrictions for construction, including holiday and/or special construction limitations.
20. Waive all permit fees and other incidental project specific costs, including but not limited to: parking charges; rental
cost of city or county properties; and lost revenues.
Responsibilities of PG&E;
1. Provide consultation to Applicant to establish resolution and boundary map.
2. If designated as the design/trench lead, prepare the Intents, Composite and Form B (costs will be shared by all joint
trench participants).
3. Provide electric design to the design/trench lead agency, if lead is other than PG&E.
4. Identify all locations that require an easement.
5. Prepare easement documents for signature.
6. Upon request of the Applicant, Rule 20A allocation may be used for the installation of no more than 100 feet of each
customer's underground electric service lateral.
7. Upon request of the Applicant, the Rule 20A allocation may be used for the conversion of electric service panels to
accept underground service, up to $1,500 per service entrance (excluding permit fees). Alternatively, if the Applicant
requests that PG&E manage the panel conversion work, perform such conversions by agreement (Form 79-1113,
Agreement to Perform Tariff Schedule Related Work, Rule 20A).
Form 79-1127 (Rev 12/10)
Service Planning
Advice No.3767 -E
Pacific Gas and Electric Company
Agreement to Perform
Tariff Scheduled Related Work,
Rule 20A General Conditions
Lizette Burtis, Program Liaison
PROJECT MGR.
PM #
8. Provide inspection services for the installation of PG&E facilities.
9. Remove poles, or portions of poles, from the underground district as required by the Joint Pole Utility Agreement.
10. Provide proper notification to all affected customers when electrical outages are necessary to complete project
conversion to the new underground system.
t
We have read the above information and understand and agree with the provisions and responsibilities as
described above/.
Executed this
City/QontatDy of :_Rrhnert Park
Applicant
By:
(Print or Type Name)
Title:
Mailing Address:
City/QQXFft of :_Rohnert Parc
2
day of
PACIFIC GAS AND ELECTRIC COMPANY
By:
Andrea Miller
(Print or Type Name)
Program Manager
Title:
Form 79-1127 (Rev 12/10)
Service Planning
Advice No.3767 -E
Exhibit C
Pacific Gas and Electric Company
r'
Wheelchair Access Consideration
Rule 20A
PROJECT NAME: E COTATI AVE ROHNERT PARK
LOCATION: E Cotati Ave Rohnert Park, CALIFORNIA
Applicant: City of Rohnert Park
Electric Rule 20, Section A1C of the tariff reads as follows:
Acknowledged that wheelchair access is in the public interest and will be considered as a basis for defining the boundaries
of projects that otherwise qualify for Rule 20A under the existing criteria set forth in Section A(1)(a) above.
This agreement is to document the communication regarding this section of the tariff and note the outcome.
Based on the information above:
Decided to leave the boundary the same.
(j Allocations do not allow expansion of the boundary.
The wheelchair access will be part of the road improvement project.
Q Other/Comments
Comments:
I�I Project boundary was expanded to accommodate wheelchair access.
Comments:
Applicant: CITY OF ROHNERT PARK PACIFIC GAS AND ELECTRIC COMPANY
By'.
By
Darrin Jenkins Lizette Burtis
(Print or Type Name) (Print or Type Name)
City Manager Rule 20A Program Liaison
Title: Title:
Date
E02C_Res Exhibit C_ Wheelchair Access, Rule 20A 1
Date
Exhibit D
Pacific Gas and
.19 Elactrrc Company -
Project Manager: Lizette Burtis
PM #:
Letter of Streetlight Agreement
Dear valued customer,
As we approach the beginning of your Rule 20A project, one issue that you will need to
address is your choice of the available streetlight options. The streetlights located within the
Rule 20A project are currently community owned (PG&E or community owned) and on Rate
Schedule LS2 (LS1, LS2, LS3, streetlights 01-1 outdoor lighting, TC1 traffic signals).
Rule 20A funding covers the costs of converting existing PG&E owned streetlight services on a
one-for-one basis, but does not provide for the upgrading of facilities. Therefore, if the existing
streetlights are on wood poles, the Rule 20A funding will cover the cost of providing an
underground service and riser up the existing wood pole to the existing streetlight and the
topping of the wood pole just above the streetlight.
You have the option under Rate Schedule LS1 (PG&E owned streetlights); to install new -
galvanized steel streetlights that meet PG&E's standards or have PG&E install these new
streetlights for you at your cost, in place of leaving the existing wood pole mounted streetlights.
If you choose to have PG&E install these new streetlights standards the costs which you will
be responsible for will include the installation and purchase of the new streetlight, replacement
of any necessary landscaping, pavement and/or concrete and ITCC tax at a current rate of
34%. If you choose to install new streetlights that do not meet PG&E's standards, you may do
so but PG&E will no longer own and maintain them.
If the existing streetlights are customer owned (rate schedule LS2 or LS3), you as the
streetlight owner will be responsible for the cost to underground the streetlights. A portion of
your streetlight undergrounding cost will include a share of the joint trenching costs (based on
the conduit occupancy of the joint trench) and streetlight conduit installation costs should you
choose to participate in the joint trench. When estimating begins we will provide you with an
estimate of the approximate cost of this portion of your streetlight conversion costs for your
budgeting purposes. You will also be responsible for any connection and removal costs
associated with your customer owned streetlights. All of the provisions of customer owned
streetlights also apply to traffic signals (rate schedule TC1) and outdoor lighting (rate schedule
OL1).
Please note that the existing streetlights and supporting overhead electrical system cannot be
removed prior to the new streetlights being installed and energized. If you are the streetlight
owner or they are PG&E owned and you choose to perform the streetlight work yourself, then
the new streetlights should be installed and ready to be energized prior to the completion of
trenching. Streetlight standard leads times can be three to four months, so please coordinate
your work to ensure the streetlights do not delay removal of the overhead system.
Revision Date: 7/5/2011
Pacific Gas and
& Electric Company"
Please check the boxes below that represent how your community would like to proceed
regarding streetlights.
❑ Streetlights will remain on existing wood poles.
❑ Install new galvanized steel streetlight poles at our expense.
❑ We choose to purchase and install our own new streetlights poles.
❑ We choose to participate in the joint trench installing our own streetlight conduit.
❑ We choose to participate in the joint trench, but would like PG&E to install our
streetlight conduit.
❑ We choose not to participate in the joint trench, and instead will do our own trenching
for streetlights.
❑ The current streetlights are in conflict with our road improvements and we would like
PG&E to replace them on a one-for-one basis.
NOTE: LS1 = Owned & maintained by PG&E; LS2 = Customer owned & maintained or PG&E
maintained; LS3 = Customer owned metered; OL1= Outdoor lighting private property; TC1 =
Government owned metered traffic signals or signal lighting systems.
I request PG&E to proceed with the design of this project based on the above marked
choices and understand I will have a chance to review the estimate prior to agreeing on
any associated cost. If applicable, contracts will be executed based on the above
decisions and associated cost.
City/County of: City of Rohnert Park PACIFIC GAS AND ELECTRIC COMPANY
Applicant
By: _ By:
Andrea Miller
(Print or Type Name) (Print or Type Name)
Program Manager
Title: Title:
Mailing Address: 130 Avram Avenue, Rohnert Park, CA
94928
City/County of: City of Rohnert Park
Date:
Project Description: E COTATI AVE ROHNERT PARK R20A
Revision Date: 7/5/2011 2