2018/06/12 City Council Resolution 2018-083RESOLUTION NO. 2018-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2018-03
WITH DUDEK FOR PLANNING AND ENVIRONMENTAL SERVICES
AND RELATED ACTIONS
WHEREAS, the City entered into a Master Agreement with Dudek for Planning and
Environmental Services on June 28, 2016, pursuant to City Council Resolution No. 2016-67
adopted on June 28, 2016;
WHEREAS, under the 2016 agreement, on June 28, 2016, the City entered into Task
Order No. 2016-01 with Dudek for Planning Development Review Services;
WHEREAS, Task Order 2016-01 reached its $250,000 funding limits, and on March 14,
2017, and under the 2016 agreement, the City entered into Task Order No. 2017-01 with Dudek
for Development Review Services;
WHEREAS, Task Order 2017-01 reached its $250,000 funding limits, and on February
13, 2018, and under the 2016 agreement, the City entered into Task Order No. 2018-01 with
Dudek for Planning and Environmental Services;
WHEREAS, Task Order 2018-01 is nearing its $250,000 funding limits;
WHEREAS, planning and environmental review projects are proceeding with additional
consulting services required;
WHEREAS, staff requested and has received a proposal from Dudek for continued
planning and environmental services; and
WHEREAS, the City Council considered Task Order No 2018-03 at its duly noticed
regular meeting of June 12, 2018.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize the City Manager to execute Task Order No. 2018-03 by and
between Dudek, a California Corporation, and the City of Rohnert Park, a municipal corporation,
for Planning and Environmental Services in an amount not to exceed two hundred fifty thousand
dollars ($250,000).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate Task Order 2018-03 for and on behalf of the City of Rohnert
Park, including execution, if necessary, in substantially similar form to the Task Order attached
hereto and incorporated by this reference as Exhibit "A," subject to minor modifications by the
City Manager or City Attorney.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of the Task Order.
DULY AND REGULARLY ADOPTED this 1211 day of June, 2018.
CITY OF ROHNERT PARK
Pam Stafford, Mayor
ATTEST:
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Attachment: Exhibit A
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2
2018-083
EXHIBIT A TO RESOLUTION
DUDEK TASK ORDER NO. 2018-03
CITY OF ROHNERT PARK AND DUDEK
AUTHORIZATION TO PROVIDE PLANNING AND ENVIRONMENTAL SERVICES
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct Dudek to proceed with the work specified in Section 2
below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park
("City") and Dudek ("Consultant") hereto dated June 28, 2016.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Exhibit "A" - Scope of Services.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced in
SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and
materials) based on Consultants' standard labor charges in accordance with the provisions of the MASTER
AGREEMENT and as shown in Exhibit `B" for an amount not -to -exceed $250,000.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by December 31, 2019, or as extended by the City
Manager or the Director of Development Services.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for consultant services between City and
Consultant are incorporated by reference.
Approved this 12" day of June, 2018.
CITY OF ROHNERT PARK
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2018- adopted by the Rohnert
Park City Council at its meeting of June 12, 2018.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
DUDEK
Name, Title
DUDEK
Name, Title
(Date)
(Date)
EXHIBIT A TO RESOLUTION
TASK ORDER EXHIBIT A "SCOPE OF SERVICES"
January 2018
A. Development Review Planning Services
Consultant will provide contract staffing services to assist the City of Rohnert Park staff with the project
management and entitlement processing tasks for development projects under review at the City. Service
covered under this section is for service that is reimbursed by private development and applicants under
the City's cost recovery program. Tasks to be performed shall be specifically requested by City before
and work is initiated and may include:
Lrn irrrrrrreratal Ur�czrrrael2t Prrcra atior� crr�r.! Alr:,,ru tvrrcrrxc Provide oversight and direction to
project applicants and environmental consultants throughout completion of the EIR process,
serving as primary contact between the City, the applicant and EIR consultant. Compile all EIR
review comments completed by the various City departments and assist with the
interdepartmental coordination of EIR-related comments as needed. Oversight and management
of the EIR preparation; ensure routing of submittals to the appropriate departments and agencies;
and provide EIR status/schedule updates. Ensure departmental files provide a legally -adequate
EIR administrative record. Prepare, review and comment on the environmental documents and
technical studies on behalf of the Planning Division. Complete or review environmental
documentation to ensure compliance with CEQA and other state regulations.
,41 tpffcatiora Revieit� rrrrcl Coordination Assist staff in ongoing processing and management of the
applications; update and organize all project files; review and comment on all project submittals;
and be responsible for scheduling regular meetings on an individual and group basis between City
staff, applicant and other agencies as needed to ensure steady progress of the application
processing. This would include communication and coordination with each of the City departments
and agencies in a manner that will provide consistent responses and direction to the project
applicant.
3. Development .4greenaen Provide support to City staff with Development Agreement negotiations
and completion of draft DAs.
4. Staff Repori Preparation Prepare staff reports for Park and Recreation Commission, Planning
Commission and City Council hearing, resolutions, conditions of approval and findings, as
directed by the Development Service Director.
5. Public Pleari?zg Preparation Prepare public presentation materials, including staff reports and
exhibits for the Commission and Council hearings.
6. Annexation Prepare annexation applications and coordinate process through LAFCO.
7. Project Irnplementatirm Review and provide input on all supporting plans, programs and actions
to ensure that the project is consistent with City policies and environmental mitigation
requirements. Coordinate update of Specific Plan, General Plan Diagram and Zoning Map to
reflect final decision on development projects.
8. Other Work As directed.
EXHIBIT A TO RESOLUTION
B. Biological Resources Studies, Permitting and Services
Consultant will provide biological services to assist the City of Rohnert Park staff with the project
management and entitlement processing tasks for development projects under review at the City.
Service covered under this section is for service that will be reimbursed by private development and
applicants under the City's cost recovery program. Tasks to be performed shall be specifically
requested by City before and work is initiated and may include:
Biolggical Resources Assessments Review background information (soils, aerial photos,
topographic maps, other environmental documents). Obtain report from the California Natural
Diversity Data Base for special status species occurrences in the region. Perform query of the
California Native Plant Society database for rare plants with potential to occur in the project area.
Obtain a database report from the USFWS for special -status species with potential to occur in the
project area and critical habitat. Conduct field survey of site to inventory vegetation types and
wildlife habitat. Prepare a list of observed plants and animals. Prepare exhibits including habitat
maps, species occurrence data, critical habitat, and ground photos. Identify the location of any
special status species populations. Prepare Biological Resources Assessment report documenting
results of research and field survey(s).
&ecial stalus Plant and Anitnal Survel's Biologists will survey the site for the occurrence of
special -status species according to applicable regulatory guidance for surveys within the Santa
Rosa Plain Conservation Strategy Area. Prepare a list of species observed and field map locations
of any rare plant populations or special -status animal species observed. Prepare exhibits to
identify the locations of species mapped during the field survey. Incorporate the results of the
survey into survey report include recommendations for appropriate mitigation strategies for any
species identified.
kVetland De ineations and peri cnlions Wetland delineations will be conducted to the standards
established by the San Francisco District Corps office. Obtain and evaluate background data,
such as aerial photographs, soils maps, and other pertinent information. Conduct a wetland
delineation according to the Corps' 1987 manual using the three parameter method described in
the manual. Create a wetland delineation map showing the features identified as waters of the
United States during the delineation site visit. Prepare a Wetland Delineation Report for
submission to the U.S. Army Corps of Engineers. Work with the Corps to finalize verification of
the Wetland Delineation map.
4. I?esouree Agertc)) Consieltutiott crud Permittira Resource specialists will work on behalf of the
City with applicable state and federal agencies to consult regarding Clean Water Act, Endangered
Species Act and other regulations to obtain information and permits, as needed.
5. Other Work As directed.
EXHIBIT A TO RESOLUTION
EXHIBIT B
FEE SCHEDULE JANUARY 2018
PLANNING AND ENVIRONMENTAL SERVICES
Principal ...................................................
$216.30/hr
Environmental Specialist/Planner VI.......
$200.85/hr
Environmental Specialist/Planner V ........
$180.25/hr
Environmental Specialist/Planner IV.......
$169.95/hr
Environmental Specialist/Planner III.......
$159.65/hr
Environmental Specialist/Planner II ........
$139.05/hr
Environmental Specialist/Planner I..........
$128.75/hr
Analyst III ................................................
$118.45/hr
Analyst II .................................................
$108.15/hr
Analyst I .....................................................
$97.85/hr
Planning Assistant I1 ..................................
$87.55/hr
Planning Assistant I ...................................
$77.25/hr
OFFICE SERVICES
Technical/Drafting/CADD Services
Senior Designer ........................................
$149.35/hr
Designer...................................................
$139.05/hr
Assistant Designer ...................................
$133.90/hr
GIS Specialist IV .....................................
$159.65/hr
GIS Specialist III ......................................
$149.35/hr
GIS Specialist I1 .......................................
$139.05/hr
GIS Specialist I ........................................
$128.75/hr
CADD Operator III ..................................
$128.75/hr
CADD Operator 11 ...................................
$123.60/hr
CADD Operator I .....................................
$108.15/hr
CADD Drafter ..........................................
$105.00/hr
CADD Technician .....................................
$87.55/hr
SUPPORT SERVICES
Technical Editor 111 .................................
$149.35/hr
Technical Editor 11 ....................................
$133.90/hr
Technical Editor 1 .....................................
$118.45/hr
Publications Assistant 111 ..........................
$108.15/hr
Publications Assistant 11 .............................
$97.85/hr
Publications Assistant 1 ..............................
$87.55/hr
Clerical Administration II ..........................
$87.55/hr
Clerical Administration I ...........................
$82.40/hr
Nblerial and Outside Services -- Subcontractors, rentul of special equipment, special reproductions and blueprinting, outside data processing and
computer servicos, etcare charged at 1.15 limes the direct cost.
Travel Expenses- Mileage at current IRS allowable rates.
Annum Increases- t hdess idmified otherwise, these standard rates will increase 3% annually each July 1