2018/06/12 City Council Resolution 2018-084RESOLUTION NO. 2018-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING THE POSITION TITLE, SALARY RANGE AND ASSOCIATED JOB
DESCRIPTION FOR PROJECT MANAGER, RECLASSIFICATION OF THE
PROJECT COORDINATOR TO A PROJECT MANAGER, AND DELETION OF THE
PROJECT COORDINATOR CLASSIFCATION IN THE PUBLIC WORKS
DEPARTMENT
WHEREAS, staff has conducted an assessment of its operational needs and determined
that an upgrade of the current Project Coordinator position to include the full range of duties
associated with Public Works projects would improve the delivery of infrastructure projects;
and
WHEREAS, staff recommends that the existing Project Coordinator be modified to
create a new job classification of Project Manager; and
WHEREAS, staff recommends placement of the Project Manager in a new Rohnert
Park Employees' Association (RPEA) Unit salary range 90 ($6,769.78 - $8,228.87 Monthly);
and
WHEREAS, the Fiscal Year 2018-19 staffing plan and operating budget for the Public
Works Department included this upgraded position; and
WHEREAS, staff has developed a job description for the new position that reflects the
expected duties and performance for the position.
WHEREAS, the existing Project Coordinator has the required skills and is performing
Project Manager duties for the Public Works Department; and
WHEREAS, staff recommends reclassifying the Project Coordinator to a Project
Manager.
WHEREAS, staff recommends approval of the deletion of the Project Coordinator
position and the addition of one Project Manager at the new salary range 90 in the RPEA Unit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby approve the position title, salary range and associated job description
for Project Manager, which is attached hereto as Exhibit "A" and incorporated by this
reference; and
BE IT FURTHER RESOLVED that it does hereby authorize and approve the
reclassification of the Project Coordinator position to a Project Manager position and the
deletion of the Project Coordinator classification in the Public Works Department effective
with the adoption of the FY 2018-19 Budget.
DULY AND REGULARLY ADOPTED this 12th day of June, 2018.
CITY OF ROHNERT PARK
Pam Stafford, Mayor
ATTEST:
JoAnne M. Buergler, City Cfer
Attachment: Exhibit A
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2018-084
City of Rohnert Park
Exhibit "A"
PROJECT MANAGER
$6,769.78 - $8,228.87 monthly
DEFINITION
Plans, organizes, manages and executes various capital improvement and maintenance
projects.
DISTINGUISHING CHARACTERISTICS
The Project Manager has the responsibility to administer and manage the design and
construction of complex projects through final construction and enforce contract
compliance. The Project Manager works closely with various design and engineering
consultants, developers, builders, public agencies, and contractors to ensure that City
ordinances and standards are upheld and project schedules and budgets are met.
SUPERVISION RECEIVED/EXERCISED
General supervision is provided by the Director of Public Works and Community
Services a. Responsibilities include managing contractors or consultants and may
include the direct and indirect supervision of technical and support services positions.
ESSENTIAL DUTIES
These duties are a representative sample; position assignments may vary.
• Plans, coordinates, and manages the design and construction of infrastructure,
facilities, and maintenance projects from program planning through final
acceptance of construction and warranty period.
• Works with engineers and consultants on development and preparation of work
orders, plans, specifications, and estimates pertaining to construction,
maintenance, and operation of municipal facilities and equipment.
• Manages contractor selection process, fee negotiations, and approval of
contracts and agreements.
• Participates in the selection and supervision of private professional engineers for
the development of plans, specifications, studies and reports
• Prepares various applications for state and federal grants and prepares grant
reporting information
• Reviews and makes recommendations on technical reports and studies
• Assembles construction contract packages including bid, contract and technical
documents and final cost estimate; oversees invitation and receipt of bids.
• Researches, investigates and makes recommendations on project problems;
provides technical support in the updating of various city projects.
• Ensures the City's compliance with various ordinances, codes and applicable
laws including those pertaining to building, fire, safety, accessibility,
environmental codes and regulations
Tracks and monitors all project activities; reviews work under construction to
make sure that all new construction and alteration work being performed by
contractors complies with plans, specifications, codes and ordinances;
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Project Manager
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• Oversees projects, staff, and contractors;
• Attends meetings at various sites; represents the department in meetings and
conferences related to construction materials or work standards; coordinates the
work of multi -disciplinary staff across multiple departments.
• Prepares budget reports and cost control analyses; keeps projects within
approved budgets and on their approved schedule; maintains accurate reports of
contract work and other assigned activities; an?lyzes claims and recommends
approval of consultant/contracts payment, reviews progress, performance and
completion reports, purchase requests, requisitions, and reports of claims against
the City.
• Coordinates and conducts community meetings associated with project(s) and
responds to community issues and concerns; conducts presentations to
governmental and regulatory agencies and the City Council.
• Prepares and presents a variety of reports, recommendations, contracts, and
memoranda relating to department matters to management, City Council, other
public agencies, advisory bodies, and the community.
• Assists Public Works staff in establishing goals and priorities, for capital and
maintenance project planning.
• Prepares and processes documents necessary for applicable notices, permits
and approvals.
• Develops agreements with public agencies and appropriate private parties for
capital projects.
• Manages projects during construction, including coordination of City departments
and preparation of change orders, payment requests, punch -lists and final
reports.
• Assures that as -built data is properly recorded, operation and maintenance data
is distributed and that the project is properly closed out at completion.
• Follows through on warranty issues during warranty period and assures timely
and proper repair or replacement of covered items.
• Provides regular status reports for all assigned projects.
• Provides direction and guidance for the work of technical and support staff as
needed.
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally
responsible
• Demonstrates care for the organization, customers, and coworkers
• Performs work of the highest quality possible
• Practice and encourage initiative and innovation to improve the workplace
QUALIFICATIONS
Education and/or Experience-.
Bachelor's Degree in engineering, architecture, project management, construction
management, public or business administration or a closely -related field, and four (4)
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Project Manager
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years of full-time, progressively responsible experience in the administration and
management of capital improvement projects.
Two (2) additional years of full-time, progressively responsible experience in project
management may substitute for graduation from college or university.
Knowledge of:
• Considerable knowledge of the principles and practices of construction project
management
• Knowledge of civil engineering, building and labor codes, design and
construction principles and practices as applied to public works projects, building
construction, facilities maintenance and rehabilitation
• Methods of preparing designs, plans, specifications, estimates, and acquiring
funding for the development of public works facilities and building construction
• General knowledge of public administration, finance, budgeting, and accounting
• In depth knowledge of Public Contracts Codes, purchasing, bidding and
procurement.
Skill to:
• Effectively schedule design and construction projects and administer contracts to
meet deadlines
• Establish work priorities and realistic time deadlines
• Prepare construction/consultant contracts and requests for proposal
• Use spreadsheets and word processing software packages, organize data and
materials, and prepare reports and documents
• Work effectively with consultants, contractors and City staff, and to supervise and
coordinate their work
• Use and interpret work products of CAD and GIS software
• Prepare comprehensive and concise technical reports
• Create and maintain appropriate and accurate records
Communicate professionally and effectively with members of the public, the
development community, public officials, other City staff and staff of other public
agencies
• Work without close supervision or direction in the execution and delivery of
capital and maintenance projects
Ability to:
• Formulate, evaluate, and make recommendations on polices and procedures
affecting the Capital Improvement Program
• Analyze facts and draw logical conclusions
• Interpret and apply a variety of government rules, laws, and policies while
performing a variety of administrative assignments
• Work effectively under pressure
• Take responsibility and exercise good judgment in recognizing scope of authority
• Make effective public presentations
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Project Manager
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LICENSEXERTICIATE REQUIRMENTS
Possession of a Class C California Driver's License by date of appointment.
WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting, and stooping in the performance of daily activities. It
requires grasping, repetitive hand movement, and fine coordination in preparing and
reviewing construction plans, statistical reports and data, and using a computer key
board. Additionally, the position requires near, far, and color vision in reading reports,
reviewing plans and blueprints, and using the computer. Hearing and speaking is
required in communicating with individuals and groups. When visiting construction site,
the incumbent may be required to walk on uneven and slippery surfaces, be exposed to
all weather conditions, dust and pollen, noise and mechanical hazards such as
construction equipment.
FLSA Status: Exempt
Employee Unit: Rohnert Park Employees' Association (RPEA)
Approved By:
Date Approved