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2018/07/10 City of Rohnert Park Foundation Resolution RESOLUTION NO. 2018-002 A RESOLUTION OF THE CITY OF ROHNERT PARK FOUNDATION AUTHORIZING EXECUTIVE DIRECTOR TO ENTER INTO CITY OF ROHNERT PARK FOUNDATION SMALL GRANTS PROGRAM AGREEMENTS FOR FISCAL YEAR 2018/2019 WHEREAS,the City of Rohnert Park Foundation desires to award community grants that benefit the Rohnert Park Community through its Small Grants Program for the fiscal year 2018/2019; and, WHEREAS,from May 1, 2018,to May 31, 2018,the Foundation accepted applications for its Small Grants Program; and, WHEREAS, on June 26, 2018,the City of Rohnert Park Foundation Board appropriated $100,000 in the annual budget for the Small Grants Program for fiscal year 2018/2019. NOW,THEREFORE,BE IT RESOLVED,by the Board of Directors of the City of Rohnert Park Foundation,that City of Rohnert Park Foundation authorizes the City of Rohnert Park Foundation Executive Director to enter into City of Rohnert Park Foundation Small Grants Program Agreements, attached hereto as Exhibit A, and incorporated by this reference, for the City of Rohnert Park Foundation for Fiscal Year 2018/2019,with the applicant organizations that have been approved for Fiscal Year 2018/2019 Small Grants Program Awards, attached hereto as Exhibit B. DULY AND REGULARLY ADOPTED this 10th day of July,2018. CITY OF ROHNERT PARK FOUNDATION Pam Stafford, Chair ATTEST: Caitlin Saldanha, Secretary Attachments: Exhibit A and Exhibit B AHANOTU: PrVe BELFORTE: O Y P, MACKENZIE:flee. CALLINAN:A-�, STAFFORD: Ate AYES: ( 5 ) NOES: ( O ) ABSE (© ) ABSTAIN: ( /`ti) 1 2018-002 EXHIBIT A: CITY OF ROHNERT PARK FOUNDATION SMALL GRANTS PROGRAM AGREEMENT CITY OF ROHNERT PARK FOUNDATION SMALL GRANTS PROGRAM AGREEMENT This Small Grants Program ("Agreement") is made effective , 2018 between the City of Rohnert Park Foundation,a California nonprofit public benefit corporation ("Foundation") and ("Grantee"). Recitals A. The Foundation instituted its Small Grants Program ("Program") to encourage organizations to do projects that will benefit or improve the Rohnert Park community. B. Grantee submitted an application for a Program grant to assist in completing ("Project"). C. Applications to the Program were competitively selected by the Foundation, and Grantee's project was selected on the basis of Grantee's proposal, attached to this Agreement as Exhibit A and incorporated herein. D. The parties would like to memorialize the terms of the grant. Agreement The parties agree as follows: 1. Grant. Subject to the terms and conditions in this Agreement,the City agrees to provide to Grantee a grant in an amount not exceeding_(amount) (the "Grant"). Grant funding may not exceed the amount stated herein, regardless of the cost of the Project. 2. Purpose of Grant.The Grant may be used by Grantee solely for the purpose(s)described in Grantee's proposal,attached to this Agreement as Exhibit A and incorporated herein. Grant Funds will be disbursed in one lump sum. 3. Prohibited Uses of Grant Funding.Grantee shall not use the Grant to take any action or carry on any activity not permitted to be carried on by an organization exempt from Federal income tax under Section 501(c)(3)of the Internal Revenue Code. Additionally,grant funding shall not be used for lobbying,carrying on propaganda,or otherwise attempting to influence legislation, or for participating in any political campaign on behalf of any candidate for public office. 4. Project Completion/Grant Period.The Project and all reports required pursuant to this Agreement must be completed by Grantee no later than June 30, 2019. 5. Grant Reporting. Grantee shall provide a report regarding the completion of the Project and documentation of the expenditure of Grant funds on the Project no later than June 30, 2019. Such report shall be in the form prescribed by the Foundation. Additionally,the Foundation may request at any time,and Grantee agrees to promptly provide,documentation that Grant funding is being used for the purpose of the Grant as set forth in Paragraph 2. 6. Records.Grantee shall maintain records regarding the Project and records of all uses of Grant funding for a period of 5 years after the end of the Grant term. Grantee shall maintain adequate records for the Project to enable the Foundation to easily determine how the Grant funds were expended,consistent with the compliance requirements set forth in the Agreement and the scope of the Project. Grantee's books and records must be made available for inspection by the OAK#4822-1176-6632 vl Page 1 EXHIBIT A: CITY OF ROHNERT PARK FOUNDATION SMALL GRANTS PROGRAM AGREEMENT Foundation or its designee at reasonable times to permit the Foundation to monitor and conduct an evaluation of operations under this Grant. 7. Intellectual Property. Intellectual property developed by Grantee under this Grant Agreement shall be owned by Grantee,subject to the terms herein. Grantee shall communicate with and cooperate with the Foundation in the identification and protection of all intellectual property developed under the Project. The Foundation shall have the opportunity to comment on patent applications or other legal protection with Grantee's reasonable cooperation. Grantee shall, upon completion of the Project, inform Foundation whether Grantee will pursue legal protection of any intellectual property developed under the Grant. In the event that Grantee elects not to file patent protection or pursue other appropriate legal protection,or fails to fully prosecute patent protection, or otherwise fail or cease to protect intellectual property developed under the Project,the Foundation shall have the right to claim ownership of and protect such intellectual property. In such case, Grantee agrees to execute all necessary documents to effect transfer of ownership of intellectual property rights to the Foundation in order to allow the Foundation to protect such intellectual property. Grantee shall grant the Foundation the nonexclusive right to practice all intellectual property rights developed under the terms of this Grant,as well as the ability to grant licenses for other not-for-profit organizations to practice such intellectual property rights. 8. Revocation of Grant. The Grant may be revoked by City in the event Grantee breaches any provision of this Agreement, including the failure to provide reports, properly document Project expenses or contributions or expend Grant funds for Project related expenses or failure to make reasonable progress on completing the Project. In the event the Grant is revoked, Grantee agrees to promptly return funds to the Foundation. 9. Publicity. The Foundation encourages publicity of the Grant in all of Grantee's relevant published materials—brochures, programs, annual reports, etc. In materials specific to the Project, Grantee agrees that it will include the following language: "Made possible in part by a grant from the City of Rohnert Park Foundation" and list the Foundation and the Grant in all published lists of Project donors. 10. Subcontracting. Subgrantees and subcontractors may only be used for the Project if identified in the Grantee's proposal,as attached in Exhibit A,and approved by the Foundation. Grantee is responsible for ensuring that all subgrantees and subcontractors use grant funds consistent with this Grant Agreement and the Proposal. 11. Indemnification. To the fullest extent allowed by law,Grantee shall indemnify, defend and hold the Foundation harmless from and against any and all liability, loss, and expense(including reasonable attorneys'fees and expenses)or claims for injury or damages arising out of or resulting from, or that are alleged to arise out of or result from the Grant or Project,except where caused by the sole negligence or willful misconduct. 12. General Provisions. a. The Grant is solely a monetary contribution and not a co-sponsorship of the Project or partnership with the City of Rohnert Park or the Foundation. b. Grantee shall comply with any applicable regulations and permit requirements for the Project. c. Grantee is ineligible to receive Program grants in the consecutive fiscal year. d. This Agreement and any of the rights or obligations under this Agreement may not be assigned without the Foundation prior written consent.An assignment includes(a)any transfer of the Project; (b)an assignment by operation of law, including a merger or consolidation, or(c)the sale or transfer of all or substantially all of Grantee's assets. e. This Agreement is the entire agreement and supersedes any prior oral or written agreements or communications between us regarding its subject matter. The provisions of this Agreement are severable so that if any provision is found to be invalid, illegal,or unenforceable, such OAK#4822-1176-6632 vl Page 2 EXHIBIT A: CITY OF ROHNERT PARK FOUNDATION SMALL GRANTS PROGRAM AGREEMENT finding shall not affect the validity, construction, or enforceability of any remaining provision. This Grant Agreement may be amended only by a mutual written agreement of the parties. f. This Agreement shall be interpreted,construed, and enforced in accordance with the laws of the State of California. Executed as of the day and year first above stated. Grantee Signature City of Rohnert Park Foundation Executive Director Print Name and Title OAK#4822-1176-6632 vi Page 3 EXHIBIT B APPLICANT ORGANIZATIONS APPROVED FOR FISCAL YEAR 2018/2019 SMALL GRANTS PROGRAM AWARDS 1. Animal Shelter League of Rohnert Park 2. Armed Forces Banner Program 3. ArtStart 4. Awakening Entelechy (Credo High School) 5. California Parenting Institute 6. Council on Aging 7. Daily Acts Organization 8. Education Foundation of Cotati and Rohnert Park 9. Friends of the Family Resource Center 10. Girl Scouts Troop 106 11. Hahn Elementary School 12. MALCS de SSU 13. Neighbors Organized Against Hunger 14. Petaluma Bounty 15. Richard Crane Elementary 16. Rising Sun Energy Center 17. Rohnert Park Community Band 18. Rohnert Park Community Chorale 19. Rohnert Park Health Center 20. Rohnert Park Historical Society 21. Rohnert Park Pickleball Club 22. Rotary Club of Rohnert Park-Cotati 23. Sonoma County Bicycle Coalition 24. Sonoma County Black Forum 25. SSU Alpha Lambda Delta Honor Society 26. SSU Nursing Department 27. SSU Student Veterans Club 28. SSU VR Club