2018/07/24 City Council Resolution 2018-100RESOLUTION NO. 2018-100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING TASK ORDER 2018-03 WITH MOE
ENGINEERING INC. FOR CONSTRUCTION PHASE SERVICES AT THE
RESIDENCE AT FIVE CREEK PROJECT
IN AN AMOUNT NOT TO EXCEED $142,200
WHEREAS, consistent with the City's Purchasing Policy, the City and Moe Engineering
Inc. ("Consultant") are parties to a "Master Agreement for Consultant Services" dated April 1,
2016, which was authorized by Resolution No. 2016-16;
WHEREAS, through its adopted Fiscal Year 2018-19 budget, the City Council approved
the use of as -needed consultant services, offset by application fees, to support new development;
WHEREAS, Moe Engineering Inc. has been providing engineering plan review and
inspection for the Residences at Five Creek Project and is highly familiar with the project;
WHEREAS, ongoing inspection is necessary because of recent approval for the building
and grading permits for the apartment complex in the Residences at Five Creek Project, which
includes offsite improvements on Carlson and Dowdell Avenue;
WHEREAS, pursuant to Section 3.6(D) of the City's Purchasing Policy, the City has
secured a proposal from Moe Engineering Inc. for construction phase services and has negotiated
with Moe Engineering Inc. for the proposed scope of services and budget that meet the City's
needs for engineering support; and
WHEREAS, the cost of the Consultant's services are reimbursed to the City by the
developer of the apartment complex at the Residences at Five Creek Project and there will be no
net General Fund impact.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby approve Task Order 2018-03 with Moe Engineering Inc. for Construction
Phase Services at the Residences at Five Creek Project in an amount not to exceed one hundred
forty two thousand two hundred dollars ($142,200.00).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this Resolution for and on behalf of the City of Rohnert Park,
including execution of Moe Task Order 2018-03, in substantially similar form to Exhibit "A".
BE IT FURTHER RESOLVED that that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of Task Order 2018-03 and its amendments.
l
201 8-100
DULY AND REGULARLY ADOPTED this 24th day of July, 2018.
CITY OF ROHNERT PARK
9 iL
Pam Stafford, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachment: Exhibit A
AHANOTU: WAW BELFORTE: MACKENZIE: CALLINAN: � STAFFORD:
AYES: ( j.i ) NOES: ( D ) ABSENT: ( I ) ABSTAIN: ( O)
(2)
2018-100
Exhibit A to Resolution
MOE ENGINEERING, INC TASK ORDER NO. 2018-03
CITY OF ROHNERT PARK
AND
MOE ENGINEERING, INC
ON-SITE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
RESIDENCES AT FIVE CREEK APARTMENT COMPLEX
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct Moe Engineering to proceed with the work
specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between
the City of Rohnert Park ("City") and Moe Engineering, Inc ("Consultant") hereto dated April 1, 2016.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Exhibit "A" - Scope of Services.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Exhibit "B" for an amount not -to -exceed One Hundred Forty
Two Thousand Dollars and No Cents ($142,200.00)
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by November 1, 2020, or as extended by the City
Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional services between
City and Consultant are incorporated by reference.
Approved this day of July, 2018
CITY OF ROHNERT PARK
Darrin Jenkins, City Manager (Date)
Authorized by City Council Resolution 2018-_
adopted on July 24, 2018
ATTEST
City Clerk
MOE ENGINEERING, INC
John L. Moe, President (Date)
APPROVED AS TO FORM:
City Attorney
`w
MOE
hi
ENGINEERING, INC.
2950 Montecito Avenue
Santa Rosa, CA 95404
(707) 544 -
6274 FAX (707) 544 - 9086
July 2, 2018
Mary Grace Pawson, Director of Development Services Department
City of Rohnert Park
Development Services
130 Avram Avenue
Rohnert Park, CA 94928
Subject: Proposal for Construction Management & Inspection Services for Residences
at 5 Creek Apartments, on & off site improvements,
Rohnert Park
Dear Mary Grace:
We are pleased to provide this proposal for construction management and inspection
services for the subject project(s). Based on our understanding of the scope of work to be
providing city staff augmentation as described below. Also, we understand the projects
include: The Residences at Five Creek Apartments on & off site improvements, shown on
those plans prepared by Civil Design Consultants, Inc.
The services included in this proposal are:
• Mitigation monitoring management during the construction of the projects utilizing a
list summarizing the mitigation measures provided by the City in an Excel file.
• Construction management of the developer's activities performing in a role as city
staff, including review of submittals, interface with city departments, and reporting to
City Engineer, following the City of Rohnert Park Quality Assurance Program (QAP)
if desired by City and/or Caltrans Chapter 16, Administer Construction Contracts.
• Construction inspection of field work to assure conformance to City Standards,
mitigation measures and city codes.
• Coordination with City's environmental consultant, Dudek, David Wiggins and So.
Co. Materials Lab for materials acceptance testing
• Construction Management performed by Kevin McDonnell, Nathan Valles & Rick
Pedroncelli overseen by John Moe, reference attached Moe Engineering Inc. current
Statement of Qualifications.
• Inspections performed by Kevin McDonnell, Nathan Valles & Rick Pedroncelli
We offer the following cost proposal for the above-described services providing city staff
augmentation and reporting to Mary Grace Pawson or her designee. The construction is
assumed to occur over approximately the next six months starting in July 2018.
Proposal for CM & Inspection Services
Page 2 of 2
July 2018
Task 1 — Construction Management & Inspection for On site improvements
$ 51,350.00
- Project Setup/Coordination/Permit issuance
- Meetings
- Field review
- Review Submittals
- Inspections
- Reporting
Task 2 — Construction Management & Inspection for Off site improvements
$ 90,850.00
- Project Setup/Coordination/Permit issuance
- Meetings
- Field review
- Review Submittals
- Inspections
- Reporting
- Meetings
TOTAL ALL TASKS
$ 142,200.00
We propose to provide the above Engineering Construction Management & Inspection
Services based on time and materials listed on the attached Estimated Level of Effort for a
fee of $ 142,200.00.
The following items are specifically excluded from this proposal:
• Professional Engineering design services
• Geotechnical Engineering services
• Structural, Traffic, Electrical, Mechanical engineering services
• Architectural and landscape architectural services
• Payment of any fees associated with the submittal or completion of this project.
• Irrigation and landscape inspection
• Coordination of any sub -consultants
If you have any questions or would like clarification of the proposed services, please feel free
to call me or Rick Pedroncelli.
Thank you for the opportunity to provide this proposal. We look forward to working with you
on this project.
Sincerely,
John L. Moe, PE
President, Moe Engineering, Inc.
City of Rohnert Park
Construction Management & Inspection Services for Residences at 5
Creek Apartments on & off site projects
Estimated Level of Effort
Task 1
Category
Rate
Moe Engineering, Inc.
Date 1 7/3/2018
Job No 2017-081
. - I- " it cost 7W .. . V
Hours
Pnncipal
Sr Eng ILS
Assist Eng /
Eng Tech
Task
Protect
IMectings - biweekly upto 2 personnel P 2hrs for 26 weeks Hours
26
Inspector
$
40000
$ 2,80000
$ 20000
$ 175 00
$ 150 00
$ 125 00
Amount
Total
- Unsite CM & inspection
1 1 Protect Setup / Coordination / Permit issuance
Hours
2
$ 400 00
2
16
1,800 00
22
IMectings - biweekly upto 2 personnel P 2hrs for 26 weeks Hours
26
Amount
$
40000
$ 2,80000
$
$ - $
3,200 00
1 2
Meetings - up to 2 each
Hours
$ $
4
6
review
Hours
2
4
Amount
$
800 00
$ I,O50 00
$ -
$ $
1,850 00
13
lField review
Hours
2
4
2
26
Amount
$
40000
$ 70000
$
$ $
1,10000
1 4
Review of Submittals
Hours
Hours
8
416
Amount
$
-
$ 1,40000
$ -
$ - $
1,40000
15
lInspections (assume 10 hours for 26 weeks)
Hours
20
$ 3,50000
$ -
$ $
260
27
Mileage & Remtbursables
Hours
Amount
$
Amount
$
-
$ -
$ 39,000 00
$ $
39,000 00
16
Reporting
Hours
—$--80000
4
20
Amount
$ 3,50000
$ -
$ - $
4,30000
17
Mileage & Reimbursables
Hours
Amount
$
-
is -
i $ -
$ - $
500 00
Task 2
Subtotal Task 1
$ 51,350.00
- Off site CM & Inspection
2 1 Prolect Setup / Coordmation / Peamt issuance
Hours
Amount
2
$ 400 00
8
$ 1,40000
$
1,800 00
22
IMectings - biweekly upto 2 personnel P 2hrs for 26 weeks Hours
26
52
Amount
$ 5,200 00
$ 9,10000
$
$ $
14,300 00
review
Hours
2
4
Amount
$ 40000
$ 70000
$
$ $
1,10000
Review of Submittals
Hours
2
26
R26Field
Amount
$ 40000
$ 4,55000
$ -
$ - $
4,95000
Inspections (assume 26 weeks 16hrs/week)
Hours
416
Amount
$
$
$ 62,400 00
$ $
62,400 00
Reporting
Hours
Amount
4
$ 80000
20
$ 3,50000
$ -
$ $
4,30000
27
Mileage & Remtbursables
Hours
Amount
$
$
$
$ - 1 $
2,00000
Subtotal Task 2
$ 90,850.00
Total - All Tasks $ 142,200.00
7/2/2018
Estimated Level of Effort - CM & Inspection
21
moi' c_
FEE SCHEDULE
Effective 2018
Principal
$200.00/hour
Senior Engineer
$175.00/hour
Land Surveyor
$175.00/hour
Associate Engineer/Inspector
$150.00/hour
Assistant Engineer
$135.00/hour
Engineering/Survey Technician
$125.00/hour
Drafting Technician
$110.00/hour
Field Survey Crew (2 -person)
$280.00/hour
All charges and fees including the cost of prints, copies, travel, telephone toll charges
and other non -labor related expenses paid by this firm to others on behalf of the client
shall be billed at the cost of the charge or fee plus 15% handling and accounting fee.
All invoices are due within 30 days of the date of the invoice.
Annual rate escalation will be calculated at 3% on a City fiscal -year basis