2018/07/24 City Council Resolution 2018-104RESOLUTION NO. 2018-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING AMENDMENT 1 TO CSG TASK ORDER 2018-01
FOR ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $150,000
WHEREAS, consistent with the City's Purchasing Policy, the City and CSG Consultants
Inc. ("Consultant") are parties to a "Master Agreement for Consultant Services" dated June 28,
2016, which was authorized by Resolution No. 2016-66;
WHEREAS, City and Consultant entered into the Task Order No 2018-01, dated January
24, 2018, for $150,000.00 pursuant to Resolution No. 2018-008;
WHEREAS, Task Order 2018-01 is nearing its funding limits;
WHEREAS, through its adopted Fiscal Year 2018-19 budget, the City Council approved
the use of as -needed consultant services, offset by application fees, to support new development;
WHEREAS, pursuant to Section 3.6(D) of the City's Purchasing Policy, the City has
secured a proposal from CSG Consultants Inc. for engineering services and has negotiated with
CSG Consultants Inc. to arrive at a proposed scope of services and budget that meet the City's
needs for engineering support;
WHEREAS, the proposed amendment to CSG Task Order 2018-01 would increase the
Task Order amount by $150,000, for a total Task Order value of $300,000; and
WHEREAS, the cost of the Consultant's services are reimbursed to the City by various
applicants for processing their applications and there is no net General Fund impact.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby approve Amendment 1 to CSG Task Order 2018-01 for engineering
services in an amount not to exceed one hundred fifty thousand dollars ($150,000.00).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this Resolution for and on behalf of the City of Rohnert Park,
including execution of Amendment 1 to CSG Task Order 2018-01, in substantially similar form
to Exhibit "A".
BE IT FURTHER RESOLVED that that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of Task Order 2018-01 and its amendments.
(1)
DULY AND REGULARLY ADOPTED this 24th day of July 2018.
CITY OF ROHNERT PARK
Pam Stafford, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Ass$S
Attachment: Exhibit A
AHANOTU: �' `1 BELFORTE: �- MACKENZIE: t� CALLINAN: 1 e— STAFFORD:
AYES: GOES: ( O ) ABS NT: ( I ) ABSTAIN.—T(o )
(2)
2018-104
Exhibit A to Resolution
AMENDMENT I TO CSG TASK ORDER NO. 2018-01 for ENGINEERING SERVICES
CITY OF ROHNERT PARK AND CSG CONSULTANTS INC.
SECTION I — PURPOSE: The purpose of this Task Order Amendment is to authorize and direct CSG
Consultants Inc. to proceed with the work specified in Section 2 below in accordance with the provisions
of the MASTER AGREEMENT between the City of Rohnert Park ("City") and CSG Consultants Inc.
("Consultant") hereto dated June 28, 2016, pursuant to Resolution No. 2016-66 and all amendments.
SECTION 2 — SCOPE OF WORK: The items authorized by this Task Order are presented in Exhibit A
- Scope of Services.
SECTION 3 — COMPENSATION AND PAYMENT: Compensation shall be as provided in the
MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The total cost for
services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants'
standard labor charges in accordance with the provisions of the MASTER AGREEMENT for an amount
not -to -exceed one hundred and fifty thousand dollars ($150,000.00). Total compensation under Task
Order 2018-01, including this Amendment I shall not exceed three hundred thousand dollars ($300,000).
SECTION 4 — TIME OF PERFORMANCE: The work described in SECTION 2 shall be completed by
December 31, 2018, or as extended by the Director of Development Services.
SECTION 5 — ITEMS AND CONDITIONS: All items and conditions contained in the MASTER
AGREEMENT for professional services between City and Consultant are incorporated by reference.
Approved this 24'' day July, 2018.
CITY OF ROHNERT PARK CSG CONSULTANTS INC.
Darrin Jenkins, City Manager (Date) Cyrus Kianpour, President (Date)
Per Resolution No. 2018- adopted by the
Rohnert Park City Council at its meeting of July 24, 2018
CSG CONSULTANTS INC.
Nourdin Khayata, Secretary (Date)
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Exhibit A to Resolution
EXHIBIT A
SCOPE OF SERVICES
EnizineerinE Services
Anticipated services to be provided include as -needed staff augmentation for engineering
development review associated with land development activity in the City. It is anticipated that
the majority of the work will involve the University District and Southeast Specific Plan Areas,
but work on other new and ongoing applications may also be performed. Work may include but
not be limited to the following activities:
1. Review of new or proposed amendments to specific plans, tentative maps, planned
development zoning, and other development entitlement applications.
2. Assist City with development of conditions of approval, development agreements, and other
requirements associated with development applications. Assist City in negotiations with
developers regarding terms of agreements or conditions.
3. Review and recommend approval of improvement plans, subdivision maps, and other
documents. Review documents for conformance to approved tentative map, specific plans,
and conditions of approval. Confirm that plans conform to City standard design criteria,
including draft or proposed standards as needed, and infrastructure or other master plans.
Coordinate plan review with other City departments. Confirm that developer has obtained
necessary permits or approvals from other public agencies as needed, and that plans conform
to North Coast Regional Water Quality Control Board and Sonoma County Water Agency
requirements for storm water treatment and retention and City of Santa Rosa requirements
for recycled water use.
4. Review and recommend approval of engineering bond estimates and subdivision guarantees.
Assist staff in preparing subdivision improvement agreements, other agreements, and staff
reports.
5. As requested, work with and manage City's consultant reviewing hydrology to determine
proper mitigations and needs to avoid increasing flooding risks to existing residents.
6. As requested, work with and manage City's consultant reviewing hydrology and developer to
submit required Conditional Letters of Map Revision (CLOMARs), and subsequent Letters
of Map Revision (LOMARs) as needed.
7. As requested, calculate and provide fees to developer. Provide fee offset information for
proposed infrastructure to be developed under the Public Facilities Financing Plan (PFFP).
8. As requested, provide analysis of water use and impact of well pumping use in the City.
9. Draft engineering reports and resolutions for Council approval as needed.
10. Meet with developers, consultants, or other agencies on behalf of staff.