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2001/01/23 City Council Agenda Packet (4)City of Rohnert Park ROHNERT PARK CITY COUNCIL PROPOSALS FOR SOLID WASTE SERVICES WORK SESSION AGENDA Tuesday, January 23, 2001 5:00 p.m. Rohnert Park City Offices - Conference Room 6750 Commerce Boulevard Rohnert Park, CA 94928 5:00 p.m. Work Session — Open to Public Call to Order Roll Call (Flores, Reilly, Spiro, Vidak-Martinez, Mackenzie) I. INTRODUCTIONS H. SUMMARY REPORT OF PROPOSALS BY CONSULTANTS A. Consultants Present Summary Report of Proposals/Comparative Analysis B. Council Member Questions. C. Council Refuse Subcommittee Report/Comments D. Staff. Comments III. DISCUSS SELECTION OF SERVICES IV. COUNCIL DISCUSSION AND COMMENTS V. PUBLIC COMMENTS VI. COUNCIL DIRECTION ADJOURNMENT no later than 6:15 p.m Note: This agenda has been posted in accordance with Brown Act requirements. 0 Presented to the: City of Rohnert Park CITY COUNCIL WORK SESSION Comparison of Proposals for: Solid Waste Managemeh t Services Prepared by: Hilton Farnkopf & Hobson, LLC January 23, 2001 City of Rohnert-Park Presentation outline Topic CityGoals ............................................. .........................1 Requested Services..........................................................7 Compensation................................................................. 9 Proposal. Summaries........................................................11 Proposal Advantages/Disadvantages..................................18 Non -Weighted Grading of Proposals...................................23 Temporary Debris Box Service ......................... ...............24 City of Rohnert Park 2. Achieve at least 50% diversion of waste from landfill' b 2003. 3. Provide expanded recycling services and education to all residents living in multi -family complexes. 4. Provide effective refuse and recycling services for residents atrea'sonable rates. Page 1 Hilton Farnkopf Hobson, LLC City of Rohnert Park Goal 1 - Excellence in Customer Service and Satisfaction Contract Obligations Quarterly training (5.14.8) - Seamless call transfer between Contractor and City billing department (6.9.4) - Liquidated damages for repetitive problems (11.5) - Institute- a billing ticket system for additional service (6.1.1) - Provide a Contractor liaison to directly interact with City staff (5.14.9) Customer service reporting by category (6.4.2.D) All proposers described services that will meet the requirements of the of the contract. Administrative Staffing GT NOR NB RPRR WM Customer Service Representatives 1 Not 2 1 1 Other Administrative Staff 2 Provided 1 2 1.75 3 3 3 2.75 Page 2 Hilton Farnkopf Hobson, LLC City of Rohnert Park Goal 2 - Achieve at Least 50% Diversion of Waste from Landfill by 2003 Contract Obligations - Contractor education requirements and activities (5.13) - Flexibility with various size recycling containers (5.12.4) r Single-family, multi -family, and commercial recycling requirements (5.3) - Re -use requirements during annual cleanups (5.2.2) - Temporary debris box recycling and education requirements (5.6.2) City Ordinances - Mandatory multi -family recycling - Commercial business plan requirements - Construction and demolition recycling requirements All proposers described services that will meet the requirements of the contract. Page 3 Hilton Farnkopf Hobson, LLC City of Rohnert Park Goal 2 - Achieve at Least 50% Diversion of Waste from Landfillb 2003 (cont.) Recycling Tonnage Estimates CT NOR NB RPRR WM Recyclable Single Stream Weekly Service 3,088 3,213 3,706 4,750 4,164 Composting Weekly Service 41720 6,548 5,192 5,400 5,873 Commercial Recycling 1,461 2,080 3,969 4,500 1,830 Total %269 11,841 12,867 145650 11,867 Page 4 Hilton Farnkopf Hobson, LLC City of Rohnert Park Goal 3 - rovide Expanded Recycling Services and Education to All Residents Living in Multi -Family Complexes Contract Obligations - Multi -family recycling requirements (5.3.2) Multi -family initial start-up and continuing education activities (5.13.1.13 & 5.13.2.13) Multi -family recycling visits (5.13.7A) All proposers described services that will meet the requirements of the contract. Education and Outreach Annual Costs GT NOR N13 RPRR WIVi Total First Year Costs $24,000 not $6,500 $8,000 $567750 (not including labor) provided Page 5 Hilton Farnkopf Hobson, LLC City of Rohnert Park Goal 3 - Provide Expanded Recycling Services and Education to All Residents Livinq in Multi -Family Complexes Contract Obligations - Multi -family recycling requirements (5.3.2) - Multi -family in start-up and -continuing education activities (5.13.1.6 & 5.13.2.6) - Multi -family recycling visits (5.13.7.A) All proposers described services that Will meet the requirements of the contract. Education and Outreach Annual Costs GT NOR NB RPRR WM Total First Year Costs $24,000 not $61500 $8,000 $56,750 (not including labor) provided Page 5 Hilton Farnkopf Hobson, LLC City of Rohnert Park Services for Residents at Reasonable - Number of Residential and Recycling Contracts Serviced (as stated in Proposal) - Total Number of Residential Customers Serviced (as stated in Proposal) Proposed - Rates Single Stream Automated Recycling (weekly) and Composting (weekly) excluding. Temporary Debris Box Service Lowest to Highest GT NOR NB RPRR J WM 4 Not 10 7 4 Provided 106,607 48,958 5,080 71,800 GT NOR NB RPRR WM 3.82M 4.82M 2.85M 2.39M 4 5 2 1 3.32M 3 Total Revenue with Franchise Fees (17%) 4.60M 5.81 M 3.43M 2.88M 4.00M Percent Change from Total Revenues 16% 47% -13% -27% 1 % Page 6 Hilton Farnkopf Hobson, LLC 7 City of Rohnert Park Residential Service - Refuse: Weekly Automated Cart Collection . - 30-, 60-, and 90 -gallon cart options - Add 20 -gallon cart option for smaller generators - Recycling: - Option 1: Weekly 3 -Sort Collection (stackable tubs): - Option 2: Every Other Week Single Stream Collection - Option 3: Weekly Single Stream Collection - Green Waste: - Option 1: Every Other Week Cart Collection Option 2: Weekly Cart Collection Multi -Family Service - Refuse: Minimum Weekly Cart and Bin Collection - Recycling: (Bin or Cart Service) - Option 1: Weekly 3 -Sort Collection (stackable tubs) - Option 2: Every Other Week Single Stream Collection - Option 3: Weekly Single Stream Collection - Green Waste: Service Provided if Requested Page 7 Hilton Farnkopf Hobson, LLC City of Rohnert Park Commercial Service - Refuse: Bin Service - Recycling: Request RecyclingProg rams for the Following Material Types: Cardboard, Mixed Paper, and Mixed Containers - Recycling Will Include Bin Service and Cart Service - Roll-Off/Compactor Permanent Service - Green Waste: Service Provided if Requested Temporary Debris Box Service Option to Include in New Contract - C&D Debris Box Recycling Service Will Follow C&D Ordinance Policies Street Sweeping Service Page 8 Hilton Farnkopf Hobson, LLC City of Rohnert Park CC?mpen,sa ion Years 1 _and 2: Not to Exceed Amount Fixed Year 3: Based on Year 1 Actual - Less Unnecessary -and Unreasonable Costs - Excluding: - # of Employees Greater than Proposal - # of Trucks Greater than Proposal - Rental. and Related Party Charges -Greater than Cost - Net Costs Adjusted by Indices - Profit Based on Agreed Upon Operating Ratio - Plus Interest, Disposal and Regulatory Expenses - Less Recyclable Revenues Based on Year 1 Actual Page 9 Hilton Farnkopf Hobson, LLC City of Rohnert Park Years 4 and 5: Indexed Year 6: Same as Year 3 - Based on Year .4 Year 7: Indexed Extension Period: Same as Year 3 Year 8: Indexed Year -9: Indexed - Based on Year 7 Year 10: Indexed Page 10 Hilton Farnkopf Hobson, LLC City of Rohnert Park Proposal Summaries Green Team A joint venture between Green Waste Recovery, Inc., Green Valley Disposal and Recycling, and Peninsula Sanitary Services, Inc. North Bay Corporation A privately -held corporation. Parent Company of Novato Disposal Services, Inc., and is an affiliate of a number of solid waste and recycling companies. Norcal Waste Systems An employee -owned California waste management company. Rohnert Park Resource Recycling A new privately -owned company (Parent Companies: Industrial Carting, with its subsidiary Global Materials Recovery Services and Eel River Disposal and Resource Recovery). . Waste Management (Empire Waste Management) A subsidiary of Waste Management, a nationwide publicly -traded solid waste management company. Page 11 Hilton Farnkopf Hobson, LLC City of Rohnert Park Revenue Requirement for Current Services City Budgeted Revenues (Includes 4.09% Increase in 2/01) Revenue for Roll -Off Compactor Services (As stated by Current Hauler) Total Solid Waste Revenues Gross Revenues $3,560,000 Revenue for Services $21954,800 $390,000 $323,700 $3,950,000 $3,278,500 Page 12 Hilton Farnkopf Hobson, LLC City of Rohnert Park Revenue Requirement f®r Services Norcal Waste North Bay RP Resource Waste Green Team Systems Corporation Recovery Management Rate Rate ate Rate Rate KbwUlKku SCKVIGtS 78t Year S IMPUG1 78r rears lire 7sr Year u� 75r rears i[IPUG& I 75r Te9r a 1114— Split Tub Recycling (Weekly) & Composting _ $4,707,021 44% 1 (BI -Weekly) Similar to current Service Including Temporary Debris Box Service Not Proposed $5,066,734 44% $2,856,690 * -19% $2,540,540 -28% $3,682,582 5% Excluding Temporary Debris Box Service $3,844,935. 17% , $4,599,839 40% $2,726,574 -17% $2,338,030 -29% $3,370,179 3% Including Temporary Debris Box Service ** $3,718,007 13% Split Stream Tub Recycling (Weekly) & ` Composting (Weekly) )mmended Service & Composting (Weekly) $4,707,021 44% Including Temporary Debris Box Service Not Proposed Excluding Temporary Debris Box Service $3,540,442 8% •" Including Temporary Debris Box Service Including Temporary Debris Box Service Not Proposed $5,232,410 49% $2,919,325 -17% $2,584,854 -26% $3,714,410 6% Excluding Temporary Debris Box Service $3,826,592 17% $4,765,515 45% $2,789,210 -15% $2,382,344 -27% $3,402,007 4% $3,697,484 13% Single Stream Automated Recycling (Bi -Weekly) Single Stream Automated Recycling (Weekly) 5 & Composting (Bi -Weekly) Lowest Cost Service 3 & Composting (Bi -Weekly) Including Temporary Debris Box Service Not Proposed $5,008,241 43% $2,786,429 * -21% $2,544,314 Including Temporary Debris Box Service Not Proposed $5,119,076 46% $2,922,983 • -17% $2,544,314 -27% $3,597,059 3% Excluding Temporary Debris Box Service $3,842,880 17% $4,652,180 . 42% $2,792,867 -15% $2,350,786 -28% $3,284,656 0% " $J,f14,4(U 1J% 4 Single Stream Automated Recycling (Weekly) & Composting (Weekly) )mmended Service & Composting (Weekly) $4,707,021 44% Including Temporary Debris Box Service Not Proposed Excluding Temporary Debris Box Service $3,540,442 8% •" Including Temporary Debris Box Service Not Proposed $5,284,752 51% $2,985,618 * -15% $2,588,628 -26% $3,628,887 3% Excluding Temporary Debris Box Service $3,821,537 16% $4,817,856 47% $2,855,503 -13% $2,395,100 -27% $3,316,484 1% ** $3,693,947 13% Single Stream Automated Recycling (Bi -Weekly) 5 & Composting (Bi -Weekly) Lowest Cost Service Including Temporary Debris Box Service Not Proposed $5,008,241 43% $2,786,429 * -21% $2,544,314 -27% $3,559,451 2% Excluding Temporary Debris Box Service $3,561,785 9% $4,541,345 39% $2,656,308 -19% $2,350,786 -28% $3,247,048 -1% °* $3,433,044 5% Single Stream Automated Recycling (Bi -Weekly) e $2,849,064 * & Composting (Weekly) $4,707,021 44% Including Temporary Debris Box Service Not Proposed Excluding Temporary Debris Box Service $3,540,442 8% •" $3,412,521 4% OPTIONAL SERVICES Included in Costs Oil & Filter Collection (City Option Service) $12,180 Curbside Christmas Tree Recycling (City Option Service) Missing $5,173,917 48% $2,849,064 * -19% $2,588,628 -26% $4,707,021 44% $2,718,944 -17% $2,395,100 -27% $100,811 $755 $17,643 $17,649 $4,412 Included in Costs • North Bay assumed only 1 truck and 1.25 employees for Temporary Debris Box Service; Additional costs are not reflected In 1st year $ •* Updated overall costs 'based on used equipment; not used In detailed analysis Note: Rate Impact reflects deviation from current costs including franchise fees. Current Revenue Including Temporary Debris Box - $4.225 M; Current Revenue Excluding Temporary Debris Box - $3.95 M 1/22/01 Page 13 $3,628,887 3% $3,316,484 1% $29,735 $10,581 Hilton Farnkopf Hobson,'LLC City. of Rohnert Park Benefits of option 4 - Fulfills Customer Service and Satisfaction Goal - More Likely.to Meet 50% Diversi®n Target - Most Recycling Services (Compares with Sonoma County Waste Management Agency Commitments) - Relatively Small (1 % - • Incremental% Depending on Proposal)m Additional Cost I Page 14 Hilton Farnkopf Hobson, LLC City of Rohnert Park Cost Comparison for Option 4 Single Stream Automated Recycling (Weekly) & Composting (Weekly) Including Temporary Debris Box Service North Bay Green Team Corporation Norcal Waste RP Resource Systems Recovery . Waste Management Residential Automated Weekly Refuse Service (6A) N/A 840,233 1;013,017 888,741 952,100 Residential Automated Single Stream Weekly Cart Service (613) N/A 265,293 652,659 (76,726) 47,332 Residential Automated Compostable Material Weekly Services (617) N/A 468,769 737,074 441,796 359,966 Annual Cleanups (6H) N/A 19,722 30,430 13,499 19,857 Commercial Bin Service (61) N/A 878,478 1,308,070 817,047 1,111,116 Roll -Off / Compactor Refuse Service(61(2)) N/A 172,305 507,858 105,182 422,347 Commercial Recycling,Bin Service (6J) N/A 39,424 304,885 (163,082) 60,605 Street Sweeping Services (61K N/A 171,229 267,919 320,678 245,803 Temporary Debris Box Service (6M) . N/A 130,165 462,840 241,493 306,136 Total Revenue Requirement Excluding Temporary Debris Box Service 2,985,618 5,284,752 2,588,628 3,525,262 Residential Automated Weekly Refuse Service (6A) 1,316,253 840,279 1,012,341 893,628 951,149 Residential Automated Single Stream Weekly Cart Service (613) 574,686 265,302 651,983 (65,908) 84,633 Residential Automated Compostable Material Weekly Services (6F) 270,323 . 468,776 736,398 458,198 390,300 Annual Cleanups (6H) 42;544 19,722 30,430 13,573 19,778 Commercial Bin Service (61) 979,517 878,760 1,307,056 830,812 1,108,336 Roll -Off / Compactor Refuse Service(61(2)) 266,280 171,729 507,520 105,572 422,127 Commercial Recycling Bin Service (6J) 164,502 39,698 304,547 (161,453) 59,873 Street Sweeping Services .(6K) 207,432 171,237 267,581 320,678 246,099 Total Revenue Requirement N/A = Company did not submit bid. 3,821,537 2,855,503 4,817,856 2,395,100 3,282,295 Page 15 Hilton Farnkopf Hobson, LLC City of Rohnert Park Detailed 0olerational Cost Comparison for Option 4 Mhm.ea M H H I Number.of Full -Time Positions 9911,9111 M", ,.p, 111 . 2 Number of Collection Trucks 3 Number of Routes ON, �Mg 0,1N, jimagam Mpata, M, A NH`11111111', r. 1 MIk�lNN. 11111 mim 4 Residential 6 Recycling 6 Composting 7 Commercial Bin 8 Commercial Roll -off 9 Commercial Recycling R1 I 01"NIHIP"i 01.11 im 10 Estimated Driver Hours 11 Average Driver Hours of all proposers 12 Estimated Truck Hours 13 Average Truck Hours of all proposers 14 Estimated Disposal Tonnage 16 Estimated Recycle Tonnage IS Estimated Composting Tonnage Total Tonnage Total Option 4 - Single Stream Automated Recycling (weekly) & Composting (weekly) excluding Annual Clean-ups (61-1) & Temp, Debris Box (6M) GreenTeam North Ba v RPRR WM 1Mi 1 R? 491HMp1HV1Hj TIMo 4jHVMW;: 0� YN 9.3 8.5 12.6 12.3 g� IN f, �j �An Pi "Inu qgn uoi�j�lri. g"i 4,pg 51 1 5 , , q M ", i , , , I , , -i 4 k P.: � ifn. . , 1 , ,, , , 1, � ; !" 1 T . . ...... ...... 9.3 12.0 2 0 0.0 10.0 6.8 9.3 pp pp33 2.1 q 9,152 9,115 9,121 8,000 7,543 7,805 4,000 9,152 9,115 7,805 4,000 7,543 471 302 410 733 20 780 1,566 2,043 302 303 HEM Hit, gp, '10. ds.. 9acr ITIN T'l 22,761 27,755 17,505 24,063 23,021 23,021 23,021 23,021 22,761 27,382 17,160 21,660 22,241 22,241 22,241 22,241 !jI. g,11 " 'N".. UP 11-01 s4 7 UP 23,925 F. il-N, 19.1,14YU, W IN!. R 20,673 19,040 . ....... 27,641 4,549 7,673 9,250 5.1994 4720 5,192 53690 5,873 33194 :1 33,538 1 3 :400 1 39,508 Note: Norcal did not choose to interview with the City; no detailed analysis was conducted. Page 16 Hilton Farnkopf Hobson, LLC City of Rohnert Park Ir 1111 sh 'a, .if li1lII lHIiIIIIllIIl111 lllllllllllllllllIlfllIIHIII lllllll IllNII ilII Ili �lll111Mlll7l1110iIII�ilalllI°�Ilsl11110llllll fl�I! 11.l! 17 Total Route Labor Costs 18 Total Route Labor Cost per hour (17/12) 19 Direct Vehicle Costs 20 Direct Vehicle Cost per hour (19/13) 21 Allocated Vehicle Maintenance Costs 22 Allocated Vehicle Maintenance Cost per hour (21/13) 23 Total Route Vehicle Costs 24 Total Route Vehicle Cost per hour (23/13) 25 Vehicle Depreciation 26 Total Disposal Tons 27 Total Disposal Costs 28 Total Recycle Tons 29 Total -Processing Costs 30 Processing Cost per Ton of Recy (29/15) 31 Total Recyclable Material Revenue 32 Revenue per Ton of Recy (31/15) 33 Total Composting Tons 34 Total Composting Costs 35 % Profit 36 Total Profit 37 Total Revenue Excluding Temp Debris Box* 38 Overall Cost Per Driver Hour (37/11) 39 Total Revenue Excluding Disposal (37-27) 40 Cost Per Driver Hour (39/11) '`Includes Annual Clean -Up Costs Page 17 Hilton Famkopf Hobson, LLC Total Option 4 - Single Stream Automated Recycling (weekly) & Composting (weekly) excluding Annual Clean-ups (6H) & Temp Debris Box 6M GreenTeam North Bay_RPRR WM q ^•f n I:a._,�vy.. ,n91, AC P. ' BI' II' -nn p.J,1.% g9di.G.U. _Y9'u.�.A9�A 7. 3a,i l^�� n8l"99 C ° .. AT � ,. �U d3, J �.yy 1 5.:17. 2 r d 8 .} F.Fr..'1 � f o Pr.J, 9:P dl } 1'7.:1: $ 546,955 $ 710,639 �..�.... $ . . , ,^ s .�. 796,035 $ 725,304 $ 23.76 $ 30.87 $ 34.58 $ 31.51 $ 591,742 $ 181,851 $ 213,400 $ 236,957 $ 26.61 $ 8.18 $ 9.59 $ 10.65 $ 98,980 $ 173,758 $ 169,639 $ 203,319 $ 4.45 $ 7.81 $ 7.63 $ 9.14 $ 690,722 $ 355,609 $ 383,039 $ 440,276 $ 31.06 $ 15.99 $ 17.22 $ 19.80 $ 152,143 $ 43,250 $ 303,121 $ 147,960 23,925 20,673 19,040 27,641 $ . 1,080,597 $ 942,153 $ 860,608 $ 1,321,234 4,549 7,673 9,250 5,904 $ 171,364 $ 383,650 $ 214,693 $ 168,660 $ 37.67 $ 50.00 $ 23.21 $ 28.14 $ 296,140 $ 575,475 $ 832,500 $ 656,465 $ 65.10 $ 75.00 $ 90.00 $ 109.52 4,720 5,192 5,400 5,873 $ 127,440 $ 145,376 $ 145,800 $ 164,444 10% 7% 15% 8% $ 187,360 $ 162,660 $ 288,277 $ 194,566 $ 3,821,537 $ 2,855,503 $ 2,395,100 $ 3,282,295 $ 166.00 $ 124.04 $ 104.04 $ 142.58 $ 2,740,940 $ 1,913,350 $ 1,534,492 $ 1,961,061 $ 119.06 $ 83.11 $ 66.66 $ 85.19 '`Includes Annual Clean -Up Costs Page 17 Hilton Famkopf Hobson, LLC City of Rohnert Park Proposal Advantages and Disadvantages Green Team Advantages * New vehicles are being proposed. * New containers are being proposed. * Strong diversion experience. * Detailed Diversion Plan. * Includes textiles as additional curbside recyclable materials. * No significant litigation issues. * No Exceptions taken to the Contract. Disadvantages * Second highest costs out of 5. * Would require contractor transition. * Facility not in place; no specific site identified. * Limited familiarity with service area. * Potential employee transition issues. * Proposed simple sorting operation; may limit capabilities. * No Sonoma County experience. Page 18 Hilton Farnkopf Hobson, LLC City of Rohnert Park Advantages * New vehicles are being proposed. * New containers are being proposed. * Extra community support (internships, community garage sales, crime stopper, bike safety training, litter reduction, adopt a highway, and other community events support). * Detailed diversion plan. Local and statewide experience. * No significant` litigation. Disadvantages * Highest costs out of 5. Would require contractor transition. * Staffing not in place (no management staff). * Facility not in place; no specific site identified. * Limited familiarity with service area. * Potential employee transition issues. * Limited exception to Agreement. Page 19 Hilton Farnkopf Hobson, LLC City of Rohnert Park North Bay Corporation Advantages * Second lowest cost out of 5. * Sonoma County and Northern California experience. * Street sweeping experience. * No serious litigation issues. * Local management team in-place. * New containers are being proposed. * Responsive and knowledgeable management. * Would recruit Empire Waste Management employees if awarded the contract. Disadvantages * Would require contractor transition. * Potential employee transition issues. Old vehicles proposed (10 and 12 years old -- fully refurbished). * Exceptions to the Agreement. * Recycling processing facility would require upgrades for single stream recycling. Page 20 Hilton Farnkopf Hobson; LLC City of Rohnert Park • f. '' 1 • • IlV Advantages * Lowest cost, although it is predicated on relatively high recyclable revenues. * Detailed diversion plan. * Vermiculture composting/food waste options. * Specific recyclable material estimates for each service area. * Proposed new containers. * No litigation stated. * Include textiles as additional curbside materials. * Sonoma County and North Bay experience. * No exceptions to the Agreement. * Would recruit Empire Waste Management employees if awarded the contract. * Sonoma County and North Bay experience. Disadvantages * Mixture of old and new vehicles. * Newly formed company (partners of company have worked together in the past). * Would require contractor transition. Potential employee transition issues. Recycling processing facility would require upgrades for single stream recycling. Limited street sweeping experience. Page 21 Hilton Farnkopf Hobson, LLC City.of Rohnert Park Advantages * No contract transition. * Facility in place. . * No driver and staffing changes required. * Residential food_ waste program option. * Include textiles. as additional curbside. Local, statewide, and national experience. Street sweeping experience. * Sonoma County and North Bay experience. Disadvantages * Third lowest cost out of 5. * Mixture of old and new vehicles. * Diversion program descriptions did not demonstrate insight to the problems of the past. * Exception to the Agreement. * Concern Re: Windsor litigation. Page 22 Hilton Farnkopf Hobson, LLC City of Rohnert Park Non -Weighted Grading of Key Factors Green Norcal North RP Resource Waste Team Bay Recovery Management Reasonableness of Costs to B C B C A Operating Data/Assumptions Relative Reasonable Costs Experience: Providing Comparable. service Experience with Transition Waste Diversion Plan Financial Ability C D A B B A A A C A A A A C A A B B A C A A B C A B+ C B+ C+ B+ Page 23 Hilton Farnkopf Hobson, LLC City of Rohnert Park `iemporgy Debris Box Service Costs Temporary Debris Box Service Cost Per Hour Proposed Temporary Debris Box Services (assumptions based on 2 trucks and 2 drivers) Total Revenue with Franchise Fee: Green North Bay RP Resource Waste Team Norcal Corporation Recovery Management Not Bid Not Provided $62.57 $58.76 $74.02 Not Bid Not Bid $260,000 $244,000 $312,000 -= -- $313,253 $293,976 $3751'904 Current Estimated Temporary Debris Box $275,000 Revenue (based on current hauler information) " North Bay only assumed 1 truck and 1.25 employees. Therefore, for an equal comparison, total Temporary Debris Box Costs were multipled by 2. Page 24 Hilton Farnkopf Hobson, LLC City of Rohnert Park P. 9 y ISI �. 'i �• _� Y A-� One Integrated Contract * Advantages Facilitates Waste Diversion - Allows Economies of Scale - Facilitates Contract Management - Provides City Pricing Flexibility * Disadvantages - Eliminates Customer Choice - Reduces Number of .Companies that Can Operate in City Page 25 Hilton Farnkopf Hobson, LLC City of Rohnert Park Temporary Debris Box Service (cont. Two Contracts (.Temporary Debris Box/All Other) * Advantages - Facilitates Waste Diversion - Allows Lesser Economies of Scale - 'Facilitates Contract Management * Disadvantages - Eliminates Customer Choice Reduces Number of Companies that Can Operate in City Page 26 Hilton Farnkopf Hobson, LLC City. of Rohnert Park Multiple Contracts * Advantages - Allows Customer Choice - Allows Multiple Companies to Operate in City * Disadvantages - Reduces Waste Diversion Opportunities - Reduces Economies of Scale - Increases Difficulty of Contract Management - Reduces Opportunity for City Pricing Flexibility Page 27 Hilton Farnkopf Hobson, LLC d.e To: Members of the City Council Front Angela Fogle Date: 01/18/01 Re: Solid Waste Services Rebuttals Enclosed are rebuttals from Green Team, Industrial Carting, North Bay, and Waste Management in response to the preliminary meeting January 12 of the Council Refuse Subcommittee. 0 Page 1 V"I3a'i. .ti 1t ;.iYx.. ;'; � •. January 11, 2001 Angela Fogle City of Rohnert Park 6750 Commerce Boulevard Rohncrt Park, CA 94928-2486 Dear Angela, The purpose of this letter is to provide you a response to your report dated January 12, regarding GroenTeam's abilities to serve your community. GreenTeam was pleased with your committee's analysis on the numerous advantages of choosing our company over other proposers:tavitig a proven --d-i-, in serving both single-family and multi -family homes,.we are the -best possible choice for your communiv, in order to reach its- AB939 diversion goals. To address your areas of concern we provided the appropriate information below: Question: GreenTeam's cost compared to other proposals Our proposed cost is reflective of tl.r actual cost to reach AB 939 diversion goals. This cost reflects the additional efforts it will take to put Rohnert Park in compliance with Ada 939 goals. Question: Contractor Transition GreenTeam has the proven transition experience in multiple communities such as: San Jose, On July 1, 1993 GreenTeam successfully transitioned 82,000 single-family homes and 83,000 multi -family units. Sunnyvale, On January 1, =2000 GreenTeam successfully transitioned the recycling and transfer station operation at the Sunnyvale SMaRT Station. Additional successful transitions city q f Woodside City of Red Bluff / County of Tehama Country of Santa Clara 1.333 Oaki'aad Road, S�Err _lose, Cit 9,5112 7LL 4081383-8500 l- LY 40812834509 printed on recycled paper • Question: Facility not in place We have been working with a local realtor who has identified six properties that would be suitable for a recycling facility and truck yard. We. are confident we will have the property operational by the July start-up date. • Question: Limited;anuliarity with service area GreenTeain has spent significant time surveying the City of Rohnert Parik service area. In addition to our surveying the entire collection area, GreenTeam understands the . demographics and the needs of your commuriity. Question: Employee transition issues Our intent is to hire any displaced employees of the current hauler. We have had success in other communities using this approach. ' • Question: Capabilities of sorting operation Due to the tonnage and characteristics of the waste stream, GreenTeam will not have any limitations with the sorting facility. Similar sorting operations and equipment are being used across the United States with a great degree of success. This includes GreenTearn's facility in San Jose. GreenTeam wants the oppcirtunity to serve Rohnert Park and will do a good job for you. As rm proven environmental leader we are the best possible choice for your community. If you have any,questions about our proposal, please feel free to contact cne at (408) 283-8500. Sincerely, Ken Etherington / General Manager, GreenTeam ,: �il. V. . o January 11, 2001 Angela Fogle. City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, CA 94928-2486 Dear Angela. The purpose of this letter is to provide you a response to your report dated January 12, regarding GreenTeam's abilities to serve your community. GreenTeam. was pleased with your committee's analysis on the numerous advantages of --choosing our company over other proposexs.--Having'a proven diversion track-record`in servinj both single-family and multi -family homes, we are the. best possible choice for -your community - in order to reach its AB939 diversion goals. _. . To address your areas of concern we provided the appropriate information below: i Quesrion: GreenTearn's cost compared to other proposals Our proposed cost is reflective of the actual cost to reach AB 939 diversion goals. This cost reflects the.additional efforts it will take to put Rohnert Park in compliance with A.13 939 goals. • Question: Contractor Transition GreenTeam has the proven transition experience in multiple communities such as: San Jose, On July 1, 1993 GreenTeam successfully transitioned 82,000 single-family homes and 83,000 multi -family. units. Sunnyvale, On January 1, 2000 GreenTeam successfully transitioned the"recycling and transfer station operation at the Sunnyvale SMaRT Station. Additional successful transitions City o f Woodside City of Red Bluff / County of Tehama County of Santa Clara 1.333 0.aklaad Road, Sao Joie, Ca 9,5112 ILL 4081283-8500 FAX 408I283-S5e*)9 printed on recycled paper. • Question.: Facility= not in place We have been working with a local realtor who has identified six properties that would be suitable for a recycling facility and truck yard. We are confident we will have the property operational by the July start-up date. • Question: bmitedj�arruliarity, with service area Green eam has spent significant time surveying the City of Rohnert Park service area_ In addition to our surveying the entire collection area, GreenTeam understands the demographics anis the needs of your community. Question: Employee transition issues Our intent is to hire any displaced employees of the current hauler. We have had success in other communities using this approach. Question: Capabilities of sorting operation Due to the tonnage and characteristics of the waste stream, GreenTeam will not have any limitations with the sorting facility. Similar sorting operations and equipment are being used across the Unified States with a great degree of success. This includes GreenTearn's facility in San Jose. GreenTeam wants the opportunity to serve Rohnert'Park and will do a good job for you. As an proven environmental leader we are the best possible choice for your community. If you have any questions about our proposal, please feel free to contact irie at (408) 283-8500. Sincerely, Ken Etherington General Manager, GreenTearn January 16, 2001 Attention: Angela Fogle' City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928-2486 RE: ROHNERT PARK REFUSE PROPOSAL REVIEW PROCESS Dear Ms. Fogle: . 'JAN 1 6 CIT -f1- ROHNER-,r =f Thank you for providing Rohnert Park Resource Recovery with a copy of the Introductory Staff Report On Proposals For Solid Waste Services issued to the Council Refuse Subcommittee on Friday, January 12, 2001. We were excited to learn that Rohnert Park Resource Recovery Services was the lowest cost proposal. We would like to work with you now to address any concerns you may have about our qualifications, experience and approach. There are a number of concerns listed as disadvantages on the Introductory Staff Report On Proposals For Solid Waste Services. R3 appreciates the opportunity to directly respond.to those stated on the City's attached summary. If you have any further questions, please do not hesitate to contact Lisa Hardin or myself at 585-0511. Sincerely, Curtis Michelini, Sr. President Rohnert Park Resource Recovery A Joint Venture of Industrial Carting, Global Materials Recovery Services and Eel River Disposal and Resource Recovery P.O. Box 3935 . Santa Rosa; CA 95402 ® (707) 585-0511 ROHNERT PARK RESOURCE RECOVERY RESPONSES TO DISADVANTAGES 1) MIXTURE OF OLD AND NEW VEHICLES The City did not require new vehicles in the RFP. However, the City did require that vehicles last the life of the contract, with the understanding that the City did not'want to pay for additional trucks during the life of the contract. As a result, we have proposed to purchase late model vehicles that will last the life of the contract and have an already established comprehensive preventative maintenance program. If any truck needs to be replaced during the life of the contract, the R3 partners have guaranteed to the City that they will not require the City to pay for replacement trucks. 2) NEW GROUP THAT HAS NOT WORKED DIRECTLY TOGETHER The R3 partners have worked together directly for over 45 years. They currently work together in joint marketing and transportation of recyclable materials. Also, over the past 45 years they have worked together on all aspects of solid waste and recycling programs. In fact, the R3 partners worked together servicing the City of Rohnert Park before it was incorporated as a City. Further, the R3 partners have worked together beginning in the 1970's through the early 1990's. Together they serviced the unincorporated area of Sonoma County from south Santa Rosa to Bodega Bay. The services provided were residential and commercial refuse and recycling services. Additionally, the R3 partners were the initial contractors who started the Occidental Transfer Station and the Guerneville Transfer Stations where they transported compactors and transfer trailers to the Central Landfill daily. In the late 1980's the City of Santa Rosa gave the R3 partners notice that a significant number of customers were annexed to the City of Santa Rosa and therefore the R3 partners would lose this customer base within months of the annexation. As a result the R3 partners were forced to diversify into other business ventures to sustain their current operations. Consequently, one of the R3 partners, Harry Hardin moved to Humboldt County to own and operate Eel River Disposal & Resource Recovery, and became Humboldt County's leader in recycling. Curtis Michelini and Charles Hardin continued to service commercial and industrial accounts that were open to competition in Sonoma County. Industrial Carting has distinguished themselves as one of the leading recyclers in Sonoma County servicing over 80,000 recycling buy back customers annually. Page 2 Rohnert Park Resource Recovery Consequently, the combination of EelRiver Disposal and Resource Recovery and Industrial Carting gives R3 additional strength in terms of recycling markets, staffing and financial resources and equipment acquisition. 3) WOULD REQUIRE CONTRACTOR TRANSITION R3 as the new contractor for the City would require a transition period. However, R3 is experienced in going through that transition process from other projects, such as the start up of the unincorporated area of Sonoma County, the Mare Island Naval Facility operations in -Vallejo and Eel River Disposal and Resource Recovery's operations in Humboldt County. R3 has provided a detailed timetable to the City in their proposal on how R3 will accomplish this transition. A transition period would be required for any contractor other than Empire Waste Management. 4) POTENTIAL EMPLOYEE TRANSITION ISSUES R3 has committed to offering employees of the current contractor, Empire Waste Management the first opportunity to work for R3 in servicing the City of Rohnert Park's contract. 5) FACILITY NOT IN PLACE; NO SPECIFIC SITE IDENTIFIED R3 has identified two sites in the proposal that are currently in place, permitted and currently in operation. R3's primary site for recycling processing is a five -acre site less than one mile north of Rohnert Park in Santa Rosa. Also, the R3 partners own a 20 -acre site about one mile west of Rohnert Park on Taylor Road. This site is used for other salvaging and storage activities. R3 plans to expand recycling activities at the Santa Rosa site and add vermicomposting activities on the 20 -acre Taylor Road site. Although, the sorting equipment for processing recyclables needs to be added to the Santa Rosa site, the facility is in place and fully equipped with industrial balers, shredders, conveyors and buildings to accommodate the recycling operations. Pictures and site plans of the 5 -acre Santa Rosa site are provided in the proposal. R3 has contacted sorting equipment vendors and they have assured us that the equipment needed for the Rohnert Park project can be delivered in time for the July 1, 2001 startup. In addition, R3 outlined several contingency plans for processing recyclables in our proposal to assure the City that R3 would recycle everything possible that is collected from Rohnert Park, even if the sorting equipment is not in place by July 1, 2001. (See attached site plan). Page 3 Rohnert Park Resource Recovery 6) PERMANENT STAFFING NOT IN PLACE AND POTENTIAL DRIVER AND EMPLOYEE TRANSITION ISSUES The initial staffmg.and transition team is in place for this project. R3 is assigning the top management staff of the R3 companies involved to work full time on the implementation of the Rohnert Park project. In addition, R3 has committed and budgeted for a General Manager to work exclusively for the Rohnert Park project. Also, R3 has committed to hire staff, consultants and subcontractors that are experienced to perform the solid waste and recycling services as required by the City of Rohnert Park's contract. The R3 management team is committed to devoting 100 percent of their time initially to the Rohnert Park project are Ernie Carpenter, Curtis Michelin, Lisa Hardin, Charles Hardin, Harry Hardin, Harry Hardin, Jr. and Les Gaut. Further, the transition of employees would be required for any contractor other than Empire Waste Management. 7) RECYCLING PROCESSING FACILITY WOULD REQUIRE UPGRADES FOR SINGLE STREAM RECYCLING R3's recycling processing facility would require minimal upgrades for single stream recycling. R3 previously indicated in response number 5 above that there are detailed plans to accomplish the upgrades in a timely manner and contingency plans are described in the proposal for any issues which may arise. R3 will process all recyclables. collected and maximize the diversion of recyclables from the landfill. 8) NO STREET SWEEPING EXPERIENCE Eel River Disposal and Resource Recovery does have experience with street sweeping that was highlighted in the R3 proposal which identified the equipment proposed and in the R3 interview on January 8, 2001. Eel River Disposal and Resource Recovery provides limited street sweeping services to Municipal and commercial customers in Humboldt County and owns the necessary street sweeping equipment to perform the City of Rohnert Park's street sweeping services. However, as street sweeping is not one of R3's primary business activities, R3 tried to convey in the proposal that they may subcontract the street sweeping services. Attached is the'information regarding R3's preferred street sweeping subcontractor, Tauzer Street Sweeping who has 27 years of experience in the street sweeping industry. Page 4 Rohnert Park Resource Recovery 9) RELATIVELY HIGH NON -GUARANTEED RECYCLABLE REVENUES Under advantages it was noted that R3's cost is "predicated on relatively high non -guaranteed recyclable revenues." The average revenue for recyclables that R3 assumed was $70 per ton, which is the actual level of revenue R3 has obtained for the past several years. R3 is confident that this revenue projection is accurate. In addition, as R3 understands the economic structure that the City has designed, R3 absorbs the risk of market revenues. If revenues are not as high as projected R3 does not expect the City to pay R3 more, any revenue shortfall would just decrease the amount of R3's profits. As a local firm, R3 understands that risk and is prepared to assume this responsibility. Also, highlighted in the Introductory Staff Report On Proposals For Solid Waste Services of the other firms' advantages the following was noted: 1) Green Team — "No significant litigation issues" R3 also has "No significant litigation issues". 2) Green Team — " Includes textiles as additional curbside recyclable materials" R3 will also provide textiles as additional curbside recyclable materials. In addition, R3 proposed to collect the following materials through drop off and clean-up programs that were beyond the scope required by the City: • Wood Waste • Mixed Construction & Demolition (C& D) Debris • Wallboard (Sheetrock) • Used Building Materials • Used Unpainted Lumber • Pallets 0 Electronics Page 5 Rohnert Park Resource Recovery Also, R3 proposed to collect food waste and food packaging curbside as an option for a price to be negotiated. Further, R3 proposed that "if there is any waste prevention, recycling or composting opportunity to be found R3's team will find them and successfully implement programs to meet those challenges throughout the life of this contract". 3) NORCAL — "Detailed diversion plan" R3 also has a detailed diversion plan outlined in the proposal. 4) North Bay Corporation — "Sonoma County and northern California experience" R3 also has Sonoma County and northern California experience. 5) North Bay Corporation and Empire Waste Management — "Exceptions taken to the agreement" This is noted as a disadvantage for North Bay Corporation and Empire Waste Management. This should be noted as an advantage for R3 since there are NO EXCEPTIONS to the agreement by R3. 6) Empire Waste Management — "Residential food waste program option" R3 also proposed a food waste and food packaging curbside option as described above. R3 also proposed two options for commercial food waste programs to: 1) collect food waste from businesses for vermicomposting and 2) provide the service of leasing and managing on site food waste composters. Finally, the Introductory Staff Report On Proposals For Solid Waste Services reflects Curbside Christmas Tree Recycling (City Option Service) as missing. As stated in the fax message to David Langer on January 4, 2001, Janine Barnes with Boyle & Stoll, CPA explained, that R3's cost proposal Attachment 6Y was "Based on proposal assumptions, no additional expenses anticipated". Consequently, R3 does not anticipate any additional costs to be attributed specifically to the Christmas Tree Recycling program. k _ 2�- Piney Green. Drive iAUZER SIREETSWEEFiNG January 16, 2001 Use Hardin Rohnert Park Resource Recovery P.O. Box 3935 Santa Rosa, CA 95402 Dear Ms.. Hardin: I would like to reassure you that Tauzer Sweeping is more than capable to perform the sweeping portion of the proposed contract with the City of Rohnert Park as stated in our letter to you January 9, 2001. Tauzer Sweeping would be an integral part of Rohnert Park Resource Recovery having the experience'of being in the industry for 27 years with employees whose backgrounds total 32 years in the business. Tauzer Sweeping has been actively involved with the Rohnert Park City Overlay for several years and has noted that the proposed areas in the present contract request include many of these streets. Being familiar with these areas first hand assures Rohnert Park Resource Recovery that Tauzer Sweeping can offer the best service available. The reputation of Tauzer Sweeping is one I am very proud of and I encourage you to contact the references listed with our previously submitted letter of January 9, 2001. I am sure you will find that we stand behind our work and performance as a sweeping company. . . . . . 0 . . . . . . . . . . . . . . 0 . 0 Tanuary 16, 2001 Page 2 With specialized equipment which is available for inspection upon request and the experienced personnel we have on hand, Tauzer Sweeping is capable of performing the most difficult of sweeping requests, completing the work with superior results and complete satisfaction. We are a professional sweeping service and welcome the opportunity to work with Rohnert Park Resource Recovery in fulfilling the proposed contract with the City of Rohnert Park. We look forward to hearing from you in the very near future and are available to answer any questions you may have. Sincerely, Scott Tauzer TAUZER SWEEPING 1129 Piner Creek Drive Santa Rosa, CA 95401 (707) 527-9232/Fax 545-8718 TAUZ�R 5"m EET SWEEPING January 9, 2001 Lisa Hardin Industrial Carting P.O. Box 3935 Santa Rosa, CA 95402 Dear.Ms. Hardin Tauzer Sweeping is writing to you in response to your request for proposal to perform.street sweeping on designated streets of Rohnert park, CA. To state some background qualifications for this bid, I have been a resident in Santa Rosa for 46 years and have been in the street sweeping business for 27 years. Tauzer Sweeping has been providing sweeping service throughout the State of California since 1993 when it was established. Since 1996, I have had a contract with the City of Santa Rosa sweeping designated parking garages and parking lots as well as residential streets in Roseland and the southwest city areas. Major construction companies such as Pipeline Excavators, Ghi!otti Construction, Christopherson Homes and Argonaut Construction presently use my services for highway and housing construction. Many local homeowner associations and businesses such as Codding Investment, Inc., Medtronic AVE, Lincoln Manor and Exchange Bank use my services as well. A Brown Ahead of the Rest ............................ ,Tamar y 9. 2001 I have serviced the City of Oakland during the Oakland Hills fire and the clean up after the devastating Loma Prietta earthquake. On a volunteer• basis I have offered my time and service to the City of Santa P2osa, the City,of Petaluma and the City of Napa helping clean up after local parades and city functions. Enclosed are personal and business references as well as pictures of equipment used to.perform the sweeping services. All equipment used will be fully.maintained and housed by Tauzer Sweeping. All required insurance certificates and city permits shall be provided at the time of contract award. If you have any questions regarding the information enclosed in this proposal, please feel free to call me. Thank you for considering Tauzer Sweeping for this proposal, and I hope to be hearing from you soon. Sincerely; 41 .Scott Tauzer, Owner TAUZER STREET SWEEPING 0 Tanuory 9, 2001 LIST OF PERSONAL AND BUSINESS REFERENCES 1. Argonaut Construction: Santa Rosa Contact: Mike Gulley (707) 542-4862 2. Bodean Company - Santa Rosa Contact: Steve Bear (707) 573-9733 3. Christopherson Homes - Santa Rosa Contact: (707) 524-8222 4. City of Santa Rosa - Santa Rosa Contact: Larry Tanner• (707) 527-9688 5. Exchange Bank - Santa Rosa Contact: Sue Madigan (707) 524-3252 6. Ghilotti Construction •- Santa Rosa Contact: Bob Hatch (707) 585-1221 7. Lincoln Manor - Santa Rosa Contact: (707) 5449443 (Main Office) 8. MEDTRONIC AVE - Santa Rosa Contact: Dan Grimm (707) 543-0215 9. Pipeline Excavators - Sebastopol Contact: Lee Smith (707) 824-8546 10. Ryder Homes of California - Walnut Creek Co-ntact: Dave Hunter (925) 937-4373 (Main Office) ENNGINEERED VIRONMENTAL GUIPMENT January 16, 2001 Rohnert Park Waste Recovery ATTENTION: Curtis Michelini RE:. RS -900 quote FAX: 707-585-8868 Curtis: TRIPLE s� �® COMPANY DIV. ARCO ENGINEERING CORP. Post Office Box 491 Cedar Falls, IA 50613-0491 319-266-4723 FA�r:�R-3§pq1 9610101 Thank you for your call and the r-ontinued interest in a.RS-900 commingled recycle system. Per our telephone conversation, a RS -900 selis for x81,500.00 F.O.B., Oelwein. !A The above equipment has been designed to conform to,OSHA and MSHA standards as we presently understand these requirements. Because of the varying interpretations of these standards and because of the varying conditions of use of this equipment, no guarantee of compliance with these or other standards is expressed or implied. It is the responsibility of the end user to verify compliance with appropriate safety regulations before starting conveying equipment. Shipment: 8 weeks after receiving your purchase order and 30% down payment. Terms: 30% with order and 70% balance before shipping. See attached standard Terms and Conditions of Sale dated 10-13-00: Curtis, thank you again for your interest in Triple "E" recycling equipment. Please contact us if you have any questions. Cordially, TRIPLE "E' COMPANY Floyd . Swanson Vice President FRS/jo Enclosure: Terms & Conditions dated 10-13-00 CONSULTING - COMINGLED RECYCLING EQUIPMENT - MSW & COMPOSTING EQUIPMENT TERMS AND CONDI-IONS OF SALE Effective October '31, 2000 1 GENERA : Ail quotations, contracts, agreements and orders are for immediate acceptance and are not binding on ABCO ENGINEERING CORP. ;Herein after called ABCO; until accepted in, writing at Its home office in OELWEIN. IOWA, by an authorized employee of ABCO. Any acceptance or promise (including delivery cr shipment promise) made by ABCO is subject to charge occasioned by acts of Government strikes, riots, fire. transportation difficulties, car shortages, failure to obtain deliveries o', materials. military authority o- other causes beyond ABCO's ccrtrol. 2 CONDITION OF PURCHASE AND INTERPRETATION: Any order d:ecec or accepted pursuant to tie accompanying auotaticr or acknowledgment steal: result in E contract if and only if each and every term set forth herein is agreed to and accepted by the original PURCHASER. If purchaser places an order Wth ABCC whether the order is in writing or orally, then these provisions and the ettacried document wit! constitute the enbre contract between PURCHASER and ABCC win resxct to the subjec: matter of this document Any agreement so made shall be governed by the laws of the State of Iowa. PURCHASER expressly sgrees that this doc-iment overrides any conflicting terms in any purchase order form. or etner form whici buyer may tender tc ABCO. ABCC, objets to and shall not be bound by any provision of buyers purchase order. acknowleccrnen: or any Misr terms and conditions unless such provision is expressly agreed to in writing and signed by an authorized employee of ABA. 3. WARRANTY ABCO warrants that its products are free from defects in material and workmanship and conforms to any drawings and or spec!fications furnished by Purznase' and agreed to by ABCO in writing• arc conforms to any description made by ABCO in writing. ARCO s not liable for carnage to apparatus through improper installation or through attemcts to operate it above its rated capacity. intentional or otherwise. Equipment not naiufact gyred oy ABCO which. is attached to, or becomes a par of the products sold by ABCO shall be covered only by tie standa-d warranty of the manufacturer of soon equipment AB -X shall not be liable for damages, delays or transportation charges caussd by any defects. This war. anty is subject to the REMEDY ciause stated herein. Except for the foregoing warranty, it is agreed teat there Is no warranty of merchantability. nor any o:,her warranties, express or implied. which extend beyond the description herein. 4. VVARRAN'Y REMEDY: All claims must be made within twelve (12) months of delivery to the original purchaser. Upon satisfactory prool c' claim. by Purchaser. ARCO will. within a reasonable time, make necessary repairs or supply replacement parts, or where the fo-egoing is deemed by ABCC tc be commercially impractical, refund the purchase price upon return of the prbdi=s. Repair or replacement parts orovlded ander this remedy will be supplied by ABCO free of charge: F.C.B. shipping point, freight prepaid, and albbwec at tie lowest available ccrnrner_;et rate. Purchaser charces for repairs. replacements o retums'or credit wiil not be allowed unless authorized by ARCO in wrldna. ABCO will not be ilable for any other Purchaser costs, damages. or expenses that may result from a breach of this contract. The foregoing remedy is sole and exclusive and stater the full extent of ABCO's liability. Nc other remedy will be stowed, whether r contract or tort (including strict fiabii!ty and negligence). 5 - AXES: The amount of any present or future sales, use, excise or other si-rilar tax applicable to the sale of the equipment wit be paid by the Purchaser, and If paid or reeuired to be paid by ARCO, will be added to the purchase price. E. CANCELLATION: Any equipment on order may be canceled only Lpor, written notice and acceptance by ABCO and upon osyment to ABCO of reasonable and proper cancellation charges. The amount of such charges wilt be determined by ARCO, and paid promptly upon receipt of invoice by the PLRCHASER for the following: Al Contract price for all products which have been completed to receipt of notice of termination. B; At! actual costs made or incurred by ASCO in connection with `rte incomplete portion of the order or contract Such costs shall include overhead and cost of materials in process or purchased for the order. C) Cancellation charges. if any. on account of commitments made :mda• the order. TERMS ABC: i$ STANDAR: TERMS era CASH net 30 days from the invoice date. Terms other thar our standard tarns ars available by mutual agreement. in writing, between ABCO and Purchaser and approved by an authorized employee of ABCO. Past due amounts (covered oy the agreed tams) are subject to a service charge of ':.5% per month (or traction thereof) or contract rate permitted by law. Accounts whose credit has not been established Mn ABCO shat: fumish complete credit references with order. Delays in transporatiorr call: not extend terms of payment. 'r case of refusal or inability of the Purchaser to accept shipment in accordance with terms of order or contract, the mu. chaser Mil be liable for freight, express, storage, extra cost of handling and other expenses that may be incurred thereby. Equipment the: has beer; oa d for in full and held for the Purchase: on ABCO property shall be held at risk and expense of the purchaser. Should tie Purchaser's financial responsibility be. or become, unsatisfactory to ABCO, cash payment or satisfactory security may be demanded by ABCO, end a charge rendered covering the value of any partialy finished arttcres that ere being manufactured on the order or contract. The purchaser agrees to pay, in the event the account becomes delinquent and is turned over to any attorney for collection,, reasonable attorney's fees plus court and attendant collection costs. Venue will be at the sole discretion of ABCO Engineering Corp. B. FREIGH? ALLOWANCE. Unless otherwise specified, all prices are quoted =.0.5. shipping point, with ho freight ahowarce. 9. RETWRNNS_: Returned goods will be accepted when transportation charges are prepaid• but only after written authorization is obtained from ABCO's Home office, An equitable handling charge will be assessed to cover the cost of re -stacking, etc. All returned goods must be in a new and unused condibor. Eou!cment of a special nature is non -returnable. 10. SHORTAGES: No claims for shortages or error will be considered unkms made in writing immediately upon receio: of sn oment. 11. PRODUCT SAFETY: Products designed enc manufactured by ABCO are capable of being used it a safe manner: but ASCO cannot warrant their safety under all circumstances. Purchaser must install and use the products h a safe and lawful manner in compliance w!tr applicable health and safety regulations and laws and general standards of reasonable care. ABCO shed not be required to furnish any safety devices or controls except those specified in quotation, whether specified by iew or otherwise. 12. HOLD HARMLESS: The Purchaser hereby agrees to indemnify, defend and hold harmless of/and from ail loss liabilities. penalties, damages, costs, cr expenses that may be suffered by or asserted against ABCO because of: A) Injury suffered by a person while riding or attempting to ride upon the equipment, either before or after the completion of the assembly or installation. B) Injury to persons or property caused by or resulting from the absence of any safety device which has been recommended or offerer in our proposal or sales manual but not purchased. C) Injury to persons or property caused by or resulting from Purchaser's alteration, change. or modification of the equipment firnished by ARCO. D) Injury to persons or property caused by failure to lock out or property service equipment. E) Injury to persons or property caused by failure to use proper safety devices, i.e. eye protection, safety belt or aerial platform. 13. P ! : At quoted prices provide for standard packing for domestic shipment in accordance with ABCO's main office practice. If special packing Is required for domestic shipment or for.export shipment, please refer to ABCO's main office for extra charges. 14. SHIPPING WEIGHTS: ABCO will not be responsible for the accuracy of shipping weights submitted in quotations. All weights are estimated and are for use in computing approximate freight charges. '5. PRICING POLICY: ABCO's terms are based on "Price in effect at the time of shipment'. In the event of an Increase or decrease in ABCO's prices before delivery of an order, the price as invoiced will be the price in effect at the time shipment Is made. 15. TITLE: The title and right of possession of equipment sold by ARCO will remain with ARCO until all payments have been made in full, and the Purchaser agrees to take the necessary steps to protect and maintain such right and title for ASCO until such payment is made. 17. SPECIFICATIONS: Dealers of ABCO will not alter specifications ceverl g equipment offered without first consulting with ABCO as to the feasibility of such changes, and to ascertain if suoh proposed changes might add or detract from quoted prices. is. INTERNATIONAL SALES: The provisions of the United Nations Convention on Contracts for the International Sale of Goods shall apply to the terns of this quotation when applicable. Page GIS-2NG PAGE 2 FILE i�o.473 01/15 '01 15:44 ID'-TR'JCKS & PARTS OF TAMPA -AX:8132474455 _ ^_ ea January 15, 2001 Curtis Michelin Industrial Carting PO Box 3935 Santa Rosa, CA 95407 Dear Curtis; '� U$NO ......... ,..........»...r ......... ..... .......................... .__.......................... .._.................. ..... _ ..........._. 1015 South .50th Street, Tampa, FL 33619 USA TOLL FREE 1-800-4"-8889 Local phone (813) 247 -MG • FAX (813) 247-4465 www.trucke;com........... ............... ............. _...................... ,............ _......... _............ ._ Thank you for your interest in our selection of automated side loaders. Trucks & Parts can have two of these trucks delivered to Santa Rosa, CA within 10 working days from rc^-eipt of your deposit. We are confident you will be happy with the +.tucks and we look forward to your business. Sincerely, Mike Ro rtson Jen 15 01 01:419p PTARMIGRM 210 030-2759 P.2 PTARMIGAN MACHINERY CO.' TELE: 2,,0/930-2757! .A EI'A B E 0 r- 7 H E C P 3 9. 0 FAX* 210/930-2758 fmwary 15, 2001: `carry HerdiV Ec', River .DJ spcsa" 1U: PORTAJILE 'Q'T.URNM]G.A.N DELLPVERY Dear 'v -l-. fiert-ini unit (Serialalio13(.9PR-W13NBI-Z'11{i' ) Wili 6-, r pu-x! fix-ihippingaftr- four clays 3asczms and ruiminj5wm. Deii-very ti-om selling-ri-air., WmIlungtaxi -zo Sten kola. Cali�Jrnla could be conciuled +7y Mcinduy, �'-ruar� '3' '001 al. '1he!atesi. P?14�ase mil 4:f you j3nw�' 2., 200 1 54--n-er Vo�ws 2T11 . V., ct-flmidem ACT a 75209 3517 BROADWAY - $UITE 301 - SAN ANTON-)< IO, I '( TZ 7 "!iaAi�� 712Ci Jan 15 01 Q1:49p PTHRM 1 GAN 1'10 930-2758 p, 3 PT.APJUGAH PRO DUCT UPIDATE over -lie pass five years `eve nave shipp^.d :iteraily dozens of P':AR VUGAiN MACHINZRY REC.YCUNG '%iMXICLES, beth rubber -tired ¢u:d skid -mounted. The shed -mounted configuxatiens are generally larger with more cotnplex hoppers and sor�cLig belts, capabie of hxndhr.; tact rnl✓ cnmizlgled, but also negative paper aorr ng and even some commercial.: The r -suit :s _ ,aL we ^ave some .reliable figures on the capacity of our various systems. , e ,ember, howcvcr. that the tons per hour you can handle ova: any system is a fur,.e?ior. of the. feed; every creration s input is a difTerrut :nix, and you should only use these ilg*ures as representative of 'What at -Hers, are doing, and not as a gaax3ntee o' `Khat vol r-esul:s will e. J th-:t in rind, 'hcrc art scme repr^-ycntative tonnage ratan as repor-ed by. ol.ir c �_ts ConerS The reliability of ou sy-stems continues to be very Nigh, wiLh virtually all customers: rtportirg availabiLty a the 95% range. For this reason, we shill advise against stocicng` parts_ Our total warrant,., claims for all of 1990-93 vnw less than S9,000. We can: phot ode overright service to almost anywhere. and with the extremely law incidence of failures, we don't evert lcnow what parts stock to recommend.. ;enc caution: if you are sorting glass GNLY (in California we three-coicr sort glhssl. yau. should expect to replace the colt on steel cleat's in the hopper belt about every 15 rrionths. Pi g the Beit through a hopper full of not`ting but glass, nrcr,• day ,,v,» eventually wear off the cleats. They are easily rcplaccd by either welding onnewsteel cdgcs to the existing nub (be careful of the fire when welding vn the belt). or'�z�belt:.^.g and replacing the old ones, nlicy can be made in your shop using A36 angle and dr ALng . -� acccmrnodate the existing bolt patrerr.. The above DOES NOT? -PPL-; to ':he s.rdng of esidertia? corrti_*Lgied waste; :rt have NEVER mplac d a belt beca-ise o.*. wear in zmy; a;D�:::caticn other than the excit_sive sorting of glass. atarmigan P.aactunarCr.. 5027 9roacway, State 8 Sar. !=n�nio. � X'3Z;S ;iro 'FSGdSIQ }3.1121 33 _9r5 _u- `r_ s5 9t .�i.;C -`) Si Throughput per Belt WidthTy" of.Feed Mia 8 -hr Shift y" 3 -Color Glass Scrt Onh, 15 - L8 Tors 42" Comineed 25 3-5 , -c-Is 42" raper, Negat;ve Sort 30 4 0 T ins 487' Corn:ngled 30 - -0 48' Faper, Negat:vc Sort 45 55 Tons The reliability of ou sy-stems continues to be very Nigh, wiLh virtually all customers: rtportirg availabiLty a the 95% range. For this reason, we shill advise against stocicng` parts_ Our total warrant,., claims for all of 1990-93 vnw less than S9,000. We can: phot ode overright service to almost anywhere. and with the extremely law incidence of failures, we don't evert lcnow what parts stock to recommend.. ;enc caution: if you are sorting glass GNLY (in California we three-coicr sort glhssl. yau. should expect to replace the colt on steel cleat's in the hopper belt about every 15 rrionths. Pi g the Beit through a hopper full of not`ting but glass, nrcr,• day ,,v,» eventually wear off the cleats. They are easily rcplaccd by either welding onnewsteel cdgcs to the existing nub (be careful of the fire when welding vn the belt). or'�z�belt:.^.g and replacing the old ones, nlicy can be made in your shop using A36 angle and dr ALng . -� acccmrnodate the existing bolt patrerr.. The above DOES NOT? -PPL-; to ':he s.rdng of esidertia? corrti_*Lgied waste; :rt have NEVER mplac d a belt beca-ise o.*. wear in zmy; a;D�:::caticn other than the excit_sive sorting of glass. atarmigan P.aactunarCr.. 5027 9roacway, State 8 Sar. !=n�nio. � X'3Z;S ;iro 'FSGdSIQ }3.1121 33 _9r5 _u- `r_ s5 9t .�i.;C -`) Si O / Mor LA4.. . . . 55Z,- - L-" b aVIC's1�t� Taj' ; VIAT t 3o`r�rRea+.u�s T�xx rates 5CALe L yl r j 1 Kr__crc<,a.�c: seep OFF wr �l.i— bnrac AK( 4' 07 i 1 9( , i,fiAGl�-t� nr^ •�a.oCr=� �. �i.' w�tn:-t=� HEft ' ( ea Zai jam+ 1; jai a- ,r JLj f Ii I F - CO M eo'e T pn3 r Z r ( / � r PfRePA_ KF_ - Y_e. �tANH(tK' JON � G. tZO�3� �T3 5 Zvar> Trim Your Waste. Y �- North Ba Corporation P.O. Box 1916 o Santa Rosa, CA 95402-1916 Tel: (707) 586-5533 o Fax: (707) 586-5543 RECEIVED JAN 1 6 2001 CITY. OF ROHNERT PARK January 15, 2001 Mayor Jake Mackenzie and Honorable Council Members City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, CA 94928 RE: Proposal For Solid Waste Services; Response To Preliminary Summary Dear Mayor Mackenzie and Honorable Council Members: Thank you for the opportunity to respond to the preliminary summary offered by your staff at the Refuse Subcommittee meeting on January 12"'. The proposal by North Bay Corporation offers the following compelling advantages to the City of Rohnert Park: • 14.6% reduction in existing rates • First year savings of $535,158 • Predictable, stable rate structure e Comprehensive service package • Compliance with AB939 requirements • Seamless transition • Responsive, knowledgeable management • All required facilities in place • Reliable, efficient fleet o Proposal responsive to City contract requirements RATE REDUCTION North Bay Corporation's suggested rate structure provides for a 14.6% rate reduction in the first year (see attachment A). This results in a first year savings of $535,158. Over the life of the Agreement, ratepayers will save over $4,000,000. 1 0 Printed on Recycled Paper North Bay Corporation's rates are predicated upon realistic and conservative revenue estimates. This management approach ensures our ability to meet the assumptions set forth in our proposal. This also provides North Bay Corporation the ability to guarantee the rate structure throughout the life of the contract, as outlined in our proposal, without requiring a costly rate review process. As stated in our interview of January 8, 2001, North Bay Corporation is willing to enter into an agreement with the City of Rohnert Park which limits rate increases over the life of the agreement to 75% of increases in the Consumer Price Index plus pass-through of tipping fee increases. COMPREHENSIVE SERVICE PACKAGE/AB939 COMPLIANCE North Bay Corporation's proposal provides for the most comprehensive service package in all of Sonoma County. This proposal will enhance Rohnert Park's commitment to meet and exceed state mandated diversion of 50%. Elements include weekly automated refuse collection with choice of cart sizes 20, 32, 68, or 95 gallon, weekly automated single stream recycling, weekly automated green waste collection, weekly curbside oil and filter collection, aggressive multifamily and commercial recycling programs, annual curbside Christmas tree collection, a local processing facility for diversion of mixed construction and demolition debris and an ambitious program of public education and outreach. We are currently seeking County approval of permits to expand capacity of an existing construction debris processing facility on Todd Rd. near Stony Point. This facility will be the first of its kind in Sonoma County. Diversion of construction and demolition debris from the Rohnert Park waste stream is required for the City of Rohnert Park to meet the goals of AB939. TRANSITION Our entire team, including drivers, office staff and management, has recent, local transition experience. As the result of a similar competitive bid process in the Town of Windsor we successfully and seamlessly took over serving that town from Empire Waste Management. Within a period of four weeks we acquired and distributed new refuse and recycling containers to approximately 6,000 single-family, multi -family, mobile home park, and commercial customers. Meeting all scheduling and performance requirements, we commenced full service to all customers on January 1, 1998. This feat was accomplished in a matter of 180 days between execution of contract and commencement of service. All key personnel involved in the Windsor transition are still employed in our Company and will be assigned to the Rohnert Park transition guaranteeing success. 2 MANAGEMENT North Bay Corporation currently provides solid waste removal and recycling services to numerous communities throughout California. North Bay Corporation is a local, family owned, independent company with a proven record of providing excellent, dependable service for over 20 years. We are financially sound and will not require outside financing to secure the equipment necessary to provide service to Rohnert Park. North Bay Corporation's management participates in countywide development of solid waste and recycling policies through involvement in the Sonoma County Waste Management Agency and the AB939 Local Task Force. Our management team constantly strives to understand the local governmental, political, social and natural environment and is committed to building cooperative, results oriented relationships. ALL REQUIRED FACILITIES IN PLACE North Bay Corporation's processing facility in Santa Rosa can accommodate materials collected within Rohnert Park at the commencement of the Agreement. Additionally an upgrade of the facility will be undertaken to further enhance the efficiency of operations. North Bay Corporation has a secondary processing facility available in Petaluma to provide any required back up of processing capabilities in the event the need should arise. We currently processes over 5,000 tons of recyclables per month at our Santa Rosa plant. Recyclables are processed for all of our collection companies. We also have contracts with other non -owned hauling companies in Sonoma and Marin Counties. These contracts, which have been in place for over 5 years, provide for recyclable processing of their material. RELIABLE, EFFICIENT FLEET North Bay Corporation will utilize a fleet of vehicles, which are fully capable of collecting all solid waste and recyclables generated in Rohnert Park. All vehicles undergo a complete mechanical refurbishing and are repainted. This concept of reuse is consistent with the spirit of AB939. This represents a significant cost savings to ratepayers. Technology for alternative fuel solid waste vehicles is still in its experimental stages and is evolving rapidly. North Bay Corporation is willing to utilize alternative fuel vehicles at such time as the technology improves to the point of providing required dependability and reliability. North Bay Corporation believes it would be imprudent, at this juncture, to invest heavily in new vehicles only to have their use discontinued in, the near future. PROPOSAL IS RESPONSIVE TO CITY CONTRACT REQUIREMENTS The City of Rohnert Park is assured of its full authority to manage and control all matters relating to solid waste and recycling. Exceptions were discussed during the interview with staff and consultants. A significant issue raised by staff has been clarified in a letter to the City Attorney (see attachment B). North Bay Corporation believes that this written response eliminates stafff s concerns. Additional issues identified in the proposal from North Bay Corporation are minor. North Bay Corporation is willing to enter into the Agreement as proposed by the City. During your staffs report to the City Council Subcommittee on January 12, 2001 each proposal was set forth in a Advantages/Disadvantages format. It is hoped that the information presented above addresses both categories. STAFF PERCEIVED DISADVANTAGES For added clarity, we offer the, following specific responses and/or explanations: 1. "Would require contractor transition" By definition, a competitive bid process has this result. Transition is not a negative but an unavoidable event to achieve substantial public benefit in the form of reduced rates and enhanced service. As explained above, our experience and record in Windsor eliminate this concern. 2. "Potential employee transition issues" As in Windsor all current employees of Waste Management will be invited to apply for employment by North Bay Corporation. 3. "Old vehicles proposed" Vehicle fleet will be attractive, efficient, and mechanically sound. Consistent with the reuse philosophy set forth in AB939, North Bay Corporation achieves efficiency and cost savings through effective extension of fleet life. Vehicle age is deceiving since it really only indicates the date a vehicle was placed in service as opposed to vehicle condition. Capitalizing purchase of new vehicles locks in traditional vehicle fuel type preventing the possibility of adapting the fleet to new fuel technologies. .19 4. "Will require developing a single stream processing capability" North Bay Corporation's current recyclables processing facility will be adapted to single stream processing. This upgraded facility allows more refined separation of recyclables creating higher value. 5. "Exceptions taken to the Agreement" North Bay Corporation is prepared to enter into the Agreement as proposed by the City of Rohnert Park as stated in our January 9, 2001 letter to City Attorney Betsy Strauss (attachment B). Certain elements of the Agreement deserve discussion. We recognize your Council would consider no change unless, in your judgment, the public interest was served. Thank you for the opportunity to submit this proposal. We are excited with the prospect of providing service to the City of Rohnert Park and are ready to proceed. Sincerely, Rick Powell President North Bay Corporation 5 EXHIBIT NORTH BAY CORP. ROHNERT PARR PROPOSAL RATE COMPARISON YEAR 1 (1) - Revenue Debris Box 143.45 Compactor -20 yd $192.00 7 4 Proposed Current Monthly Change in Rate Rate Rate Residential 20 gallon can $6.00 32 gallon can 10.41 8.10 -22.2% 68 gallon can 13.53 12.10 -10.6% 95 gallon can 20.76 16.10 -22.4% Multi -family carts 32 gallon can $10.41 $8.10 -22.2% 68 gallon can 13.53 12.10 -10.6% 95 gallon can 20.76 16.10 -22.4% Multi -family and commercial bins 1.5 yard 1 time $98.26 $85.90 -12.6% 2 time 136.36 125.76 -7.8% 2.0 yard 1 time 128.71 112.52 -12.6% 2 time 168.26 154.70 -8.1% 3 time 215.21 202.62 -5.9% 4 time 271.00 255.14 -5.9% 3.0 yard 1 time 184.65 170.30 -7.8% 2 time 272.71 251.52 -7.8% 3 time 362.52 341.31 -5.9% 4 time .447.17 421.01 -5.9% 4.0 yard 1 time 218.54 201.55 -7.8% 2 time 337.04 310.85 -7.8% 3 time 447.17 421.01 -5.9% 4 time 564.11 531.11 -5.8% 5 time 677.57 637.93 -5.9% 6 time 787.60 741.52 6.0 yard 1 time 254.00 234.38 -7.7% 2 time 421.82 389.04 -7.8% 3 time 550.53 518.32 -5.9% 4 time 699.59 658.66 -5.9% 5 time 836.88 797.33 -4.7% 6 time 995.98 937.71 -5.9% Debris Box 143.45 Compactor -20 yd $192.00 7 4 PROPOSED RATE SCHEDULE IN COMPARISON TO SUGGESTED RATE SCHEDULE OFFERED BY NORTH BAY CORPORATION The following table documents a cost savings of $4,226,836.43 to the ratepayers over a seven-year period The table compares the suggested rate schedule offered by North Bay Corporation to the proposed 200.1 rates now pending Council review and assumes an annual increase of 4% in the Consumer Price Index for the next seven years. It should be noted that the suggested services and rates offered by North Bay Corporation offers residents an opportunity for weekly single stream recycling and weekly green waste collection. This represents significant enhancement of services beyond present levels. ® Printed an Recycled Paper Cart size Current #. Proposed 3/01 Monthly Annual Cart size Proposed 35 3411 $ 10.41 $ 35,508.51 $ 426,102.12 20 60 4420 $ 13.53 $ 59,802.60 $ 717,631.20 32 90 1334 $ 20.76 $ 27,693.84 $ 332,326.08 68 2 times 1 Residential Annual 136.36 $ 1,476,059.40 95 Bin Size Current # Proposed 2/01 Monthly Annual Bin size Proposed 1.5 yd. Monthly Annual 100 $ 6.00 $ 600.00 $ 7,200.00 1.5 yd. 1 time 120 $ 98.26 $ 11,791.20 $ 141,494.40 1 time 2 times 1 $ 136.36 $ 136.36 $ 1,636.32 2 times 3 times Suggested Rate 3 times 4 times 120 $ 85.90 $ 10,308.00 $ 123,696.00 1 $ 125.76 4 times 5 times 1,509.12 5 times 6 times 6 times 2 yd. 2 yd. 1 time 72 $ 128.71 $ 9,267.12 $ 111,205.44 1 time 2 times 18 $ 168.26 $ 3,028.68 $ 36,344.16 2 times 3 times 1 $ 215.21 $ 215.21 $ 2,582.52 3 times 4 times 3 $ 271.00 $ 813.00 $ 9,756.00 4 times 5 times 5 times 6 times 6 times 3 yd. 3 yd. 1 time 46 $ 184.65 $ 8,493.90 $ 101,926.80 1 time 2 times 51 $ 272.71 $ 13,908.21 $ 166,898.52 2 times 3 times 20 $ 362.52 $ 7,250.40 $ 87,004.80 3 times 4 times 2 $ 447.17 $ 894.34 $ 10,732.08 4 times 5 times $ 535.23 5 times 6 times $ 624.96 6 times 72 Suggested 112.52 $ 8,101.44 $ Rate Monthly Annual 100 $ 6.00 $ 600.00 $ 7,200.00 5716 $ 8.10 $ 46,299.60 $ 555,595.20 2065 $ 12.10 $ 24,986.50 $ 299,838.00 1284 $ 16.10 $ 20,672.40 $ 248,068.80 Residential Annual $ 1,110,702.00 Suggested Rate Monthly Annual 120 $ 85.90 $ 10,308.00 $ 123,696.00 1 $ 125.76 $ 125.76 $ 1,509.12 72 $ 112.52 $ 8,101.44 $ 97,217.28 18 $ 154.70 $ .2,784.60 $ 33,415.20 1 $ 202.62 $ 202.62 $ 2,431.44 3 $ 255.14 $ 765.42 $ 9,185.04 46 $ 170.30 $ . 7,833.80 $ -94,005.60 51 $ 251.52 $ 12,827.52 $ 153,930,24 20 $ 341.31 1 6,826.20 $ 81,914.40 2 $ 421.01 $ 842.02 $ 10,104.24 4 yd. 1 time 2 times 3 times 4 times 5 times 6 times 6 yd. 1 time 2 times 3 times 4 times 5 times 6 times Residential and Commercial $ 3,668,796.24 4% per year increase 2001 $ 3,668,796.24 2002 $ 3,815,548.09 2003 $ 3,968,170.01 2004 $ 4,126,896.81 2005 $ 4,291,972.69 2006 $ 4,463,651.59 2007 $ 4,642,197.66 $ 28,977,233.09 First year savings Savings over 7 years $ 535,158.12 $ 4,226,836.43 Residential and Commercial $ 3,133,638.12 4% per year increase 2001 $ 3,133,638.12 2002 $ 3,258,983.64 4 yd $ 3,389,342.99 2004 $ 3,524,916.71 2005 $ 94 $ 218.54 $ 20,542.76 $ 246,513.12 1 time 94 $ 201.55 $ 18,945.70 $ 227,348.40 155 $ 337.04 $ 52,241.20 $ 626,894.40 2 times 155 $ 310.85 $ 48,181.75 $ 578,181.00 57 $ 447.17 $ 25,488.69 $ 305,864.28 3 times 57 $ 421.01 $ 23,997.57 $ 287,970.84 7 $ 564.11 $ 3,948.77 $ 47,385.24 4 times 7 $ 531.11 $ 3,717.77 $ 44,613.24 6 $ 677.57 $ 4,065.42 $ 48,785.04 5 times 6 $ 637.93 $ 3,827.58 $ 45,930.96 4 $ 787.00 $ 3,150.40 $ 37,804.80 '6 times 4 $ 741.52 $ 2,966.08 $ 35,592.96 6 yd. 10 $ 254.00 $ 2,540.00 $ 30,480.00 1 time 10 $ 234.38 $ 2,343.80 $ 28,125.60 12 $ 421.82 $ 5,061.84 $ 60,742.08 2 times 12 $ 389.04 $ 4,668.48 $ 56,021.76 9 $ 550.53 $ 4,954.77 $ 59,457.24 3 times 9 $ 518.32 $ 4,664.88 $ 55,978.56 2 $ 699.59 $ 1,399.18 $ 16,790.16 4 times 2 $ 658.66 $ 1,317.32 $ 15,807.84 3 $ 846.88 $ 2,540.64 $ 30,487.68 5 times 3 $ 797.33 $ 2,391.99 $ 28,703.88 1 $ _ 995.98 $ 995.98 $ 11,951.76 6 times 1 $ 937.71 $ 937.71 $ 11,252.52 Commercial Annual $ 2,192,736.84 Commercial Annual $ 2,022,936.12 Residential and Commercial $ 3,668,796.24 4% per year increase 2001 $ 3,668,796.24 2002 $ 3,815,548.09 2003 $ 3,968,170.01 2004 $ 4,126,896.81 2005 $ 4,291,972.69 2006 $ 4,463,651.59 2007 $ 4,642,197.66 $ 28,977,233.09 First year savings Savings over 7 years $ 535,158.12 $ 4,226,836.43 Residential and Commercial $ 3,133,638.12 4% per year increase 2001 $ 3,133,638.12 2002 $ 3,258,983.64 2003 $ 3,389,342.99 2004 $ 3,524,916.71 2005 $ 3,665,913.38 2006,_ $ 3,812,549.91 2007 $ 3,965,051.91 $ 24,750,396.67 ILA RESIDENTIAL r'TIIILTI-FAMILY AND D Or1 s a l�f�'�..'�}w v1/n: d:°:� �s�i.F'fi��3 iu�'-��.n�'�m�f.Ci�.`�'��#3k.��'fl�C:3% �..:,�w�•^'£�R in'�*��T"'+'a.�F�:.tl"R!rx�k�W. I Time $112.52 2Times $154.70 3 Tim es 'iF1 � � C �'� SY �� -1��ti3Cf Lc }�, b�..�a{x�;T a �, �'n$ �'•.y-a dw.aFb�i�`��'^•(3 yi �2 � I"MA�k,k` � s9 iQ ^��F � �.' 1�.�,to.":.s� s F -d'. a �.�iw+� I Time $170.30 3 Times $341.31 A Times aPrinted On Recycled Paper N" $389.04 $658.66 *In addition customer will pay actual tipping. Printed On Recycled Paper JXHIBIT B L 1 J4 North Bay Corporation January 9, 2001 Ms. Betsy Strauss, City Attorney City of Rohnert Park 6750 Commerce Blvd. Rohnert Park CA 94928 Dear Betsy, P.O. Box 1916 e Santa Rosa, CA 95402-1916 Tel: (707) 586-5533 . Fax: (707) 586-5543 I would like to take this'opportunity to thank you, the City of Rohnert Park staff and the representatives of Hilton Farnkopf & Hobson for extending North Bay Corporation the opportunity to be interviewed Monday in connection with our proposal to provide refuse and recycling services to the City of Rohnert Park. North Bay Corporation is very excited with the prospect of providing service to your community. During our interview you explored our reluctance to provide financial information from our affiliated companies. Please be assured that our reluctance should not be interpreted as an attempt to withhold information from the City. Rather, our primary concern is that this information would become public information once submitted to the City. Just as the City of Rohnert Park is currently in the process of accepting bids for Refuse, Recycling and other services, many other communities are doing so as well. In such a competitive environment, release of internal financial data could place us at a distinct disadvantage. Beyond this concern, we would reiterate our agreement that all processing charges levied by affiliated companies must be consistent with industry standards, and this determination can be readily made without analysis of financial statements. In the final analysis, it is these charges that influence rates. Other information contained in financial data is not directly pertinent to this determination. North Bay Corporation has provided the City of Rohnert Park with an excellent proposal for services at a substantial savings in comparison to existing rates and the pending increase by the City's current contractor. Under our suggested rate schedule and rate setting methodology, the number of rate reviews during the life of the contract would be limited to one. Moreover, as stated during our interview, North Bay Corporation is willing to eliminate rate reviews altogether and implement a CPI/Tip Fee escalator for the life of the contract. This latter approach would eliminate the need to review any additional financial data, bring stability and dependability to rates, and avoid costs associated with rate reviews. Incidentally, this type of arrangement is used in the Town of Windsor and, in our opinion, has worked quite successfully. 0 Printed on Recycled Paper Notwithstanding the above, North Bay Corporation is willing to negotiate with the City over arrangements to provide financial information from affiliated companies. We would seek assurances that financial information from affiliates can be kept in strict confidence and not be made public information at any time. We look forward to continued discussions with you and the City to provide dependable, innovative and cost effective refuse and recycling services to your Community. Please feel free to contact me directly at 707/586-5542 with any questions you may have. Sincerel , i��—ter/'" Rick Powell President North Bay Corporation Cc Mr. David Langer Ms. Tracy Swanborn January 16, 2001 Mayor Jake MacKenzie Members of the City Council City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 JAN 1 6 2001 CAWr O iROHNERT PARK', - Dear Mayor MacKenzie & Members of the Council: Empire Waste Management P.O. Box 697 Santa Rosa, California 95402 (707) 584-4200 Thank you for giving us the opportunity to respond to the Staff/Consultant's review of the proposals for Solid Waste/Recycling Services in the City of Rohnert Park. We appreciate the "Advantages" that were noted on Empire Waste Management's proposal. We believe that these are very significant. Please allow us to elaborate: NO CONTRACT TRANSITION Except for the addition of new containers for single stream recycling, your constituents willexperience no inconveniences in the transition to a new contract. We consider this a significant advantage that can be offered by no other proposer. The drivers servicing Rohnert Park average over 20 years experience in service to your city. Exciting new recycling services will be implemented with ease because of their extensive familiarity with the routes, their customers and any site anomalies. FACILIT_Y._IN PLACE EWM has been operating a Material Recovery Facility in this County since the 70's. It is presently being renovated to respond to single stream recycling in Rohnert Park and other jurisdictions that it serves in Sonoma County. No other proposer is at this stage of development. Please refer to Proposal Binder for copy of site plans. LOCAL, STATEWIDE and NATIONAL EXPERIENCE While EWM has an excellent reputation locally, it is the only proposer that also brings national experience. This is significant because of the recycling markets that are made available to Rohnert Park. This, in turn produces the highest revenue for recyclable materials. There are also other advantages that will add to Rohnert Park's success in reaching your recycling goals: CNG VEHICLES In a recent Rohnert Park survey, over 70% of the customers responding it was important for the City of Rohnert Park to encourage the use of clean fuel trucks. EWM is the only company to propose using Compressed Natural Gas (CNG) Vehicles for collection. We have been discussing this option with the County of Sonoma for several months. We will fuel our vehicles at their bus storage facility across the street from our Standish Avenue site. APRIL 1 SINGLE STREAM START DATE EWM has offered to begin residential single stream curbside recycling as early as April 1, 2001. This would make the City the first in Sonoma County to adopt this program that has been demonstrated to increase diversion. ONE DAY SERVICE EWM offered to provide residential services, refuse, recycle and yard waste all on the same day. This would limit the impact of truck traffic, noise, and containers on the streets in the neighborhood to only one day a week. SINGLE STREAM MID EXPERIENCE With Rohnert Park's unique Multi -Family Dwelling (MFD) population, this is a critical component of your new contract. Presently, approximately 70% of MFD's in RP are served with a recycling program provided by EWM. Single Stream will increase this volume because it is more convenient. It will also be more easily provided to the remaining sites. For several months, EWM has run an MFD pilot project at 31 sites in Santa Rosa. We know how to implement it and monitor it and the kind of on-site education that is necessary for success. ELECTRONIC SCRAP RECYCLING EWM is the only proposer to offer this new, innovative program. It will immediately make a difference and the difference can grow as our lives incorporate the increased use of electronic equipment. RESTAURANT FOOD WASTE PROGRAM While our "advantages" call out our proposal on residential food waste, it does not note that there is a very successful restaurant food waste project in Rohnert Park provided by EWM. Our experience in this pilot will allow us to continue this program. t STATE OF THE ART VEHICLE TECHNOLOGY EWM proposes to use front loaders with work buckets. There is a definite advantage to this technology as it allows the driver to observe the contents of each single stream container and immediately respond to contamination as opposed to spot audits. This is part of our education outreach process that happens daily on the route. We also note that there are a number of "advantages" that are listed for other proposers that also specifically apply to EWM as well. These are: TEXTILES EWM specifically includes curbside pick up of textiles by our local partner Goodwill Industries. Partnering was encouraged. EWM explains how the collection will occur. This program will also bolster the local economy as it provides jobs for clients of this local non-profit. DEMONSTRATE CREATIVE, INNOVATIVE SOLUTIONS EWM believes that the additional programs that it proposes such as the historical horse and cart, electronic scrap recycling, its partnering with Goodwill Enterprises on textile collection, its curbside food waste proposal are all innovative and creative ideas to assist Rohnert Park in its goals. NEW VEHICLES BEING PROPOSED EWM is proposing new vehicles in Rohnert Park. Our proposal reflects a number of new vehicles including Compressed Natural Gas Vehicles (CNG.) EWM believes that the following comments applied to other proposers, are specifically applicable to EWM as well and we request that they be considered: • STRONG, TIGHT -KNIT PROFESSIONAL MANAGEMENT TEAM ® STRONG DIVERSION EXPERIENCE • LOCAL MANAGEMENT TEAM IN PLACE • RESPONSIVE, KNOWLEDGEABLE, MANAGEMENT CAN DO • ENTHUSIASM for DIVERSION and INNNOVATIVE PROGRAMS • COMPANY FOCUSED on DIVERSION, PROVEN DIVERSION RESULTS We also appreciate the opportunity to comment on the noted "disadvantages". DIVERSION PROGRAM DESCRIPTIONS DID NOT DEMONSTRATE INSIGHT TO THE PROBLEMS of the PAST Rohnert Park's most significant issue is its MFD/Commercial recycling. We believe our proposal reflects EXACTLY what we have learned in our pilot project in Rohnert Park and Santa Rosa and the changes that need to be made in your City. Single Stream will allow us to provide recycling to the difficult service areas we have experienced in the past. SPECIFICS of EDUCATION and OUTREACH PROGRAM DO NOT SHOW HOW THIS WILL ACHIEVE 50% The education and outreach programs are specifically directed to incorporating single stream recycling in Rohnert Park's diversion program. Our company's experience in Single Stream recycling has achieved up to 65 % diversion in various service types. We have incorporated the program's necessary in achieving AB 939 diversion of 50% as set forth by the Sonoma County Waste Management Agency dated November 6, 2000. EXCEPTIONS EWM did not take exception to the minimum amount of revenues. EWM was confused and has only requested clarification. At the interview, EWM was asked if binding arbitration was a "dealbreaker, " The answer was no. EWM states that they are very willing to indemnify the City of Rohnert Park related to AB 939. Clarifications were asked regarding interpretations of AB 939. EWM believes it is to the City's advantage also to clarify these issues and does not anticipate that they will be difficult to negotiate. The City acknowledges that the Draft Agreement is "a proposed Draft Agreement only... The final agreement will be negotiated following the selection process. Any item in this Draft Agreement is subject to change. " Since the City reserves that right to further change the Agreement, it is only reasonable to anticipate that the selected proposer has the right to negotiate based on the final document. Again, thank you for the opportunity to respond to the comments and we are available for any additional questions that you may have. Sincerely, J es E. Landa District Manager cc: Angela Fogel Robert Hilton January 18, 2001 4�oRK Sffiro,v Vice Mayor Armando F. Flores City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 Miscellaneous' I to: to: A� k ✓q y i el Cox ;j, 1 - Received AF" I'ER 5:p.m., 1/16/01 4,1NE for RFJW T LS RE: City of Rohnert Park Refuse, Recyclable and Compostable Material and Other Services Dear Vice Mayor Flores: Rohnert Park Resource Recovery, a joint venture between Industrial Carting, Global Materials Recovery Services and Eel River Disposal and Resource Recovery appreciates the opportunity to provide you with further clarification regarding the information submitted during our interview with the City of Rohnert Park. Please find enclosed the responses to the questions in our interview of January 8, 2001 and Introductory Staff Report On Proposals For Solid Waste Services dated January 12, 2001. Should you require additional information;. please do not hesitate in contacting Lisa Hardin or myself at 585-0511. Sincerely, Curtis Michelini, Sr. President Rohnert Park Resource Recovery Enclosures - P.O. Box 3935 Santa Rosa, CA 95402 • (707) 5850511 Date: January 5, 2001 To: David Langer, Hilton, Frankopf & Hobson, LLC From: Curtis Michelini, Rohnert Park Resource Recovery Subject: City of Rohnert Park Refuse, Recyclable and Compostable Material and Other Services Please be advised that Rohnert Park Resource Recovery respectfully submits the following responses pursuant to your memorandum dated January 4, 2001. Note, the response to the question regarding Attachment 6T is completed and attached. 1) Please refer to the attached table denoting the number of single family residents, multi -family units and commercial business accounts serviced by ERDRR and IC. Note, multi -family units are included in the commercial business. accounts. Consequently, R3 estimates the number of multi -family units serviced as approximately 75 (50 by ERDRR and 25 by IC). 2) Industrial Carting and Eel River Disposal & Resource Recovery's principals . have worked together beginning in the 1970's through the early 1990's. Together they serviced the unincorporated area of Sonoma County from south Santa Rosa to Bodega Bay. The services provided were residential and commercial refuse and recycling services. Additionally, the ERDRR and IC principles were the initial contractors who started services for the Occidental and Guerneville Transfer Stations. The Occidental Transfer Station contract consisted of transporting a full compactor from Occidental to the Central Landfill weekly. Further, the principals formed a joint venture in 1984 called ISCO Transportation. This joint venture specifically operated the Guerneville Transfer Station, which provided a disposal facility for residents in the Guerneville area. Once the transfer trailers were loaded by ISCO employees, the trailers were transported daily to the Central Landfill. 3) None of the parent companies have litigation issues to report. P.O. BOX 3935 s Santa Rosa, CA 95402 9 (707) 585-0511 Page 2 City of Rohnert Park Refuse, Recyclable and Compostable Material and Other Services 4) There will be no affect on other contracts maintained by the R3 companies by using the proposed staff outlined in the proposal. All positions indicated in the R3 budget are full-time positions. Staff proposed for implementation is as follows: Curtis Michelini, Sr. — Board President and General Manager (Permanent) Harry Hardin, Sr. -Board Vice President and Recycling and (Permanent) Marketing Manager Charles Hardin, Sr. — Board Secretary/Treasurer and Customer (Permanent) Services Manager Lisa Hardin - Business Manager (Permanent) Ernie Carpenter — Governmental Affairs Manager (Consultant/Implementation 8c Ongoing Consulting Services for the City of Rohnert Park Contract) - Human Resources & Safety Manager (Consultant/Implementation) (Note: This responsibility will be transferred to the Operations Manager after the implementation phase) - Implementation Coordinator (Consultant/Implementation) Harry Hardin, Jr. — Operations Manager (Permanent) Tina Konnoff - Recycling Education Coordinator (Permanent) Judy Blunt - Controller (Consultant/Permanent) Gary Liss - Recycling Consultant (Consultant/Implementation & Ongoing Consulting Services for the City of Rohnert Park Contract) M Page 3 City of Rohnert Park Refuse, Recyclable and Compostable Material and Other Services 5) The statement "past several years not always been easy times" is explained as noted: By providing more recycling services and lower prices than the competition, ERD has won many contracts in Humboldt County and has become the recycling leader in the county. We currently service nine city and county contracts and operate the only independent transfer station in the county. The results of competition have not been easy for our competitors, but we believe our customers are very satisfied with the innovative services we offer. 6) R3's intentions are to identify and acquire late model trucks no older than five years. Please refer to the attached equipment list. 7) The completed information in Appendix 6T is attached. 8) The site plan and processing flow diagram for our corporation yard and recycling facility was attached to our Proposal as Attachment V. A new building will be added immediately to the west of our existing Hi -Grade Paper Baling and Shredding area. We will be purchasing a Rightway Model RS -900 portable commingled recycling system (attached information was also included in our Proposal) for processing the recyclable materials from the City of Rohnert Park. This Rightway commingled recycling system will be placed in this new building. The final design of this facility will be completed once the City has determined which approach it wishes to take regarding source separation. The permitting of this facility will be a top priority for us to pursue immediately upon Council award of the contract (as noted in our Implementation Plan on page 55 of our Proposal). Our Government Affairs Manager, Ernie Carpenter, will work with the City of Santa Rosa Planning Department to obtain the necessary permits. The equipment will be ordered concurrently with the permitting process, so that equipment delivery car! be made in time for operations to begin on July 1, 2001. As soon as.permits are received, we will begin paving the additional areas of our facility. Once the area is paved, the equipment will be installed. If done after July 1, 2001, the building will be constructed around the equipment, primarily during off -hours from processing of the new materials from Rohnert Park. The new building will be constructed in a style consistent with the existing buildings on site. Page 4 City of Rohnert Park Refuse, Recyclable and Compostable Material And Other Services The expanded covered recycling building at the MRF in Santa Rosa is unlikely to be fully completed by July 1, 2001. However, we plan to have the sorting line equipment operating fully and will add four employees to assimilate the recyclables generated from the City of Rohnert Park. We anticipate the recycling facility building to be completed by December 31, 2001. We have also highlighted several contingency plans for MRF processing in the event of greater difficulties than expected (see pages 37-38 of our Proposal). 9) No. The startup costs will be borne by the joint venture partners and are not included in the first year costs. Therefore, there will no impact in subsequent years. 10) R3 will expand upon the current clean-up event and train staff to source separate all recyclable and reusable materials, such as clothing, appliances, furniture and building materials. In addition, all reusable materials will be stored for community non profit groups. R3 will coordinate with the community non profit groups to deliver reusable materials or assist the groups picking up the reusable materials (see page 32 of our proposal). 11) Temporary debris box costs are higher for the comprehensive contract than the stand alone contract by $103. This difference is attributed to the overhead allocations in our cost model. 12) The basis for calculating revenues from recyclables is attributed to the actual experience of the joint venture partners. The fact that this may be higher than typically found when waste haulers operate recycling programs is a good example of the benefit of selecting R3. Because of R3's experience in collecting and sorting materials for premium markets, and because of R3's long-established relationship with markets, R3 may be able to command a higher price for commodities than others may be obtaining. 13) R3's experience for yard waste service is based upon ERD's composting of food and yard waste for vermicomposting. The pros for bi-weekly yard waste service is lower operating costs, less time onthe road and consequently, less exposure to liability, increased density of material collected, less traffic congestion and disruption in neighborhoods Page 5 City of Rohnert Park Refuse, Recyclable and Compostable Material And Other Services by numerous weekly collection trucks. The cons for bi-weekly yard waste service would be customer convenience of coordinating yard waste pickup with their weekly refuse pickup. The pros for weekly yard waste service are customer convenience of coordinating yard waste pickup with their weekly refuse pickup. The SWANA study referenced in our AB939 Plan in our Proposal (page 3) highlights that increased frequency of collection should result in an increased amount of tonnage (+5%), due to the increased convenience for the homeowner for collection. The cons are higher operating costs, more time on the road and consequently, more exposure to liability, less density of material collected, and more traffic congestion and disruption in neighborhoods. 15) Yes, R3 based their Temporary Debris Box Service on the cost of operating two full time debris box trucks in the City. Please refer to attached information regarding Temporary Debris Box Service. 16) Please refer to attached information regarding Temporary Debris Box Service. 17) Industrial Carting's current rate schedule for Temporary Debris Box Services for the City of Rohnert Park are is as follows: SIZE PRICE PER DUMP 10 yd. (dirt or concrete only) $230.00 15 yd. $215.00 20 yd. $239.00 30 yd. $279.00 40 yd. $331.00 Page 6 City of Rohnert Park Refuse, Recyclable and Compostable Material And Other Services *Note: All prices include the first two tons of debris, any tonnage over two tons is charged back to the.customer at $50.O0 per ton. The customer is entitled to keep their debris box for six .full days and pickup is automatically scheduled on the seventh day. If the customer wishes to keep their debris box for additional days there is a $10.00 per day rental charge. 18) Please refer to attached information regarding cost proposal assumptions regarding roll -off and compactor service (Attachment 6I(2)). 19) Please refer to attached information regarding assumptions on single stream service and weekly composting service with no temporary debris box service. Number of Full -Time Positions 2.00 5.00 Appendix 6T 5.00 1 0.50 City of Rohner( Park - Detailed Financial Information Number of Standby Positions 0.17 0.17 0.17 Operational Assumptions 1 0.17 6A 6B 6C 6D 6E 6F 611 61 61 (2) 63 6K 61, 6M Residential Recycling Recycling Recycling Composting Composting Annual Commercial Commercial Commercial Street Food Temporary Refuse Alt I SS Alt 2 SS Alt 3 DS Alt I Alt 2 Cleanups Bin Roll -off / Recycling Sweeping Waste Debris Box Weekly Weekly Bi -Weekly Weekly Bi -Weekly Weekly Compactor Number of Full -Time Positions 2.00 5.00 4.00 5.00 1 0.50 1 IVO 1 5.00 3.00 1 0.25 1.00 Number of Standby Positions 0.17 0.17 0.17 0.17 1 0.17 1 0.17 1 0.17 0.17 0.17 800 800 800 1 27 Number of Drive-Bys per Route - Annual Truck flours 4,160 2,080 2,080 Number of Collection Trucks 2.00 1.00 1.00 2.00 1.00 2.00 2.00 3.00 1.00 1.00 Number of Spare Collection Trucks 1.00 1 1,385 2,425 80 6,240 520 - Truck Type(s) (create footnote if necessary) See foolnotc below 8 8 8 8 8 8 Chassis Type(s) (create footnote if necessary) See footnote below 8 Estimated Annual Tonnage 9,000 4,750 �. 4,750 Number of Routes (per week) 9.00 5.00 5.00 5.00 5.00 5.00 15.00 Crew Size 1.00. 1.00 1.00 2.00 1.00 1.00 1.00 Number of Accounts 1 8,000 4,000 4,000 4,000 4,000 4,000 410 Number of Set -Outs per Route 850 800 800 1 800 800 800 1 27 Number of Drive-Bys per Route - Annual Truck flours 4,160 2,080 2,080 4,160 2,080 4,160 1 80 6,240 t 52.0 2,080 Annual Driver Hours 4,160 2,080 2,080 8,320 1,385 2,425 80 6,240 520 2,080 Average Hours per Route 8 8 8 8 8 8 R 8 8 Estimated Annual Tonnage 9,000 4,750 �. 4,750 4,750 5,400 5,400 300 9,000 2,080 4,500 Assumed Pounds Pcr Account 2,250 2,375 2,375 2,375 2,700 2,700 43,902 11 N5 3 Stackable Tubs Number of 20 - 101 gallon carts Number of 30 gallon (or equivalent) carts Number of 60 gallon (or equivalent) carts Number of 90 gallon (or equivalent) carts Number of 1.5 yard commercial bins Number of 2 yard commercial bins Number of 3 yard commercial bins Number of 4 yard commercial bins Number of 6 yard commercial bins Number of 8 yard commercial bins Number of 10 yard debris boxes / compactors Number of 30 yard debris boxes / compactors Number of 30 yard debris boxes Number of 40 yard debris boxes / compactors Number of 50 yard debris boxes / compactors 2.00 2.00 1.00 4,160 4, I GO R Notes: 6H - No additional employees or purchases of bins or debris boxes necessary. Company will assign existing employees and current inventory of containers. 61K - Street sweeping activities to be contracted to ouside provider. See Attachemenl 6K for cost detail. Trude and Chassis Types: Automated Side Loader 3 1 1 1 21 Recycle Tub Truck 1 2 Front Loader Roll -off Truck t City of Rohnert Park Refuse RFP Attachment to question responses Equipment type and list, attached: R3 has impressive long term experience identifying and acquiring used refuse equipment. They have historically achieved substantial economic advantage by acquiring late model used trucks that meet their rigid standards for reliability and safety. For the Rohnert Park contract, they will acquire vehicles such as White trucks with Heil bodies in both the automated side loader configuration and the front loader configuration. These vehicles are the standard in the Industry and have useful lives with regular maintenance of 15 years. Attached is a list of the equipment proposed for the Rohnert Park contract as well as the activity for which it will be used. R3 has proposed appropriate spare vehicles by activity. Should the need arise, the joint venture partners have additional spare. vehicle capability beyond any reasonably anticipated need located in Santa Rosa or three hours away in Fortuna. Our proposal includes the costs of the proposed spare vehicles. Should the need arise, the additional spares will promptly be made available at no additional cost to the City. Correction to form 6T, column F: Column 6F vehicles should read, one vehicle and one spare. The number of drivers is correct. Source of recycling tonnages, form 6T: R3 is mindful of the proposed AB939 Plan for Rohnert Park found on page 7 and is committed to achieving these goals. The cost proposal is responsive to the diversion levels anticipated by the Plan. Specifically, form 6T calls out residential tonnages that are consist with the Plan. The Plan calls for residential recyclables of 3,700 tons, bulky goods of 25 tons, variable can rates resulting in 90 tons, and multi -family of 850 tons. These amounts total 4,665 tons, rounded to 4,750. The commercial recycling amounts proposed by the Plan include 1,461, variable rates resulting in 29 tons, recycling plans resulting in 2,750 tons and cardboard drop-off locations of 250 tons. These total 4,490 tons, rounded to 4,500. Street Sweeping R3 inadvertently misstated the street sweeping frequency in our calculation. The cost proposal now reflects weekly service for city streets and bi-weekly service for bike paths. JENGINEERED NVIRONMENTAL QUIPMENT November 28, 2000 HARRY HARTIN EEL RIVER DISPOSAL PO BOX 266 FORTUNA FORTUNA CA 95540 TRIPLE "E COMPANY Div. ARCO ENGINkERING CORP. Post Office Box 491 Cedar Falls, IA 50613-0491 319-266-4723 FAX 319-268-0394 Thank you for your inquiry and related interest in our recycling equipment. Our RIGHTWAY °.ecvcling Svstem is the most efficient nd. inexpensive co -mingled recycling plant on the market. Over twelve years of co -mingled recycling.experience gained with the design and manufacture of 20 turnkey MRFs is incorporated into the RIGHTWAY plant. It is factory fabricated, assembled, wired and test run to provide a working co -mingled MRF as soon as it is unloaded from a commercial semi -trailer. Rugged construction and.compact design provide a recycling plant that is shipped legally on one.semi-trailer anywhere in the U.S. The RIGHTWAY plant separates broken glass and small contaminates automatically with a disk separator. It separates tin -ans and ferrous material automatically with a self-cleaning cross belt magr_er_. Three types of plastic are manually separated along eight feet of `he sort convevor. Aluminum cans are automat. -..calls sorted with an air sort. Another twelve feet of sort conveyor provides for separation c -f green and brown glass. The flirt (clear! glass is left on the conveyor and runs off into a container ;,negative pick). One sorter can sort green and brown glass. The work platform has r ?r. for si_.: sorters. Usually three or four are required to sort un to 3� -on/shift of co -mingled material. The extra work platform space 's provided to accommodate additional sorters when difficult co - :mingled mixes are encountered or additional tonnage is required. The hopper conveyor and sort conveyor have AC variabl-e speed controls with belt speeds of 15-50 feet per minute. This allows rhe sorters to vary the conveyor speeds as sorting conditions dictate. A UI. certified electrical panel controls the plant. It includes a fused disconnect, 120V control circuit and a PLC computer (to automaticaliv sequentially start the equipment). This elimi ates power peaks and prevents overloading conveyors. Three -position so- itches allow OFF position, manual control, or automatic control. CONSULTING - COMINGLED RECYCLING EQUIPMENT - MSW & COMPOSTINGEQUIPMENT 1 com orient control for maintenance or ma This provides individua* `p"" iival operation. An emergency stop button and emergency stop cable at sort stations provide personnel safety. When the plant starts on automatic cycle, a safety horn sounds for four seconds to warn employees that equipment will be moving. Electric motors are protected with circuit breaker overload switches. Variable speed drive potentiometer-:; control the conveyor speeds.. All motors have non-fused disconnect switches for OSHA compliance and maintenance personnel safety. The RIGHTWAY is energy efficient and requires only 50A - 2301i 3 phase or 30A - 460V 3 phase electric power. Because the AC variable sl:.ead drives only operate on one voltage, the customer has to decide on either 230V or 460V at the time of ordering. An optional 20KW diesel - generator is available if you prefer a portable power supply. The RIGHTWAY recycling system sells for $81,500.00 F.O.B. Oelwein, Iowa subject to our Standard Terms and Conditions of Sale dated 01/01/93. Standard terms of payment are 30%- with order and 70%5 balance at ti. --e of shipment subject to credit approval. The customer is invitei to inspect the system at shipping. Factory personnel will provide instruction on proper plant operation and maintenance (Inspection & training expenses are customer costs.) If the RIGHTWAY Recycling System does not match your needs, Triple "Ell Company has other options. We design and manufacture larger or smaller custom MRFs, portable sorting plants, permanent and portable trommel screens, permanent and portable disk separators, glass breakers, large and small conveyors, chain belt conveyors for baler feed and custom recycling, composting. or MSW equipment. Export shipments are handled with letters of credit. Export crating, inland freight, freight forwarding, doc fees, ocean freight, marine and war risk insurance and any other exporting costs will be quoted as required. If we can provide any,additional information, please contact us. Cordially, Triple "E" Company. Floyd R. Swanson Vice President FRS/dt Enclosures MODEL RS -900 MRF PROCESS U P TO TONS / SHIFT OF COMMINGLED RECYLABLES PERMANENT/PORTABLE COMMINGLED RECYCLING SYSTEM SHIPPED TO YOU ON ONE SEMI -TRAILER COMPLETELY FACTORY WIRED, ASSEMBLED AND TESTED. START PRODUCING AS SOON AS UNIT IS UN- LOADED AND CONNECTED TO LOCAL ELECTRICAL POWER JGINEERED ONMENTAL QUIPMENT TRIPLE "E" COMPANY DIV. ABCO ENGINEERING CORP. Post Office Box 491 Cedar Falls, Iowa 50613-0491 (319) 266-4723 FAX (319) 268-0394 "MODEL RS -900" 1. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 14 15 16 17 18 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. ACCESS STAIRWAY WORKERS PLATFORM 50'-2' BROKEN GLASS ]B INCH HOPPER FEED DISC SEPARATOR CONVEYOR 6X 6 GRAVrrY HOPPER FERRM I I BROKEN MAM I I TRAS ADJUSTABLE LEGS Process � i i I Z45' 8'4- ' 35 - 35 - L�� f 1 N 'Ilm 1. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 14 15 16 17 18 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. ACCESS STAIRWAY WORKERS PLATFORM 50'-2' BROKEN GLASS ]B INCH HOPPER FEED DISC SEPARATOR CONVEYOR 6X 6 GRAVrrY HOPPER FERRM I I BROKEN MAM I I TRAS ADJUSTABLE LEGS Process � i i I Z45' 8'4- ' 35 - 35 - Process up to 30 tons of commingled recyclable materials per shift per machine. Factory assembled, wired and tested. No erection crew or special concrete required for set up. Unload, hook up the electricity and you're recycling. Permanent or portable - disconnect power - move to another site. Model RS -900's estimated weight - 16,000 lbs. Compact design of the RS -900 allows shipment on one step deck trailer anywhere in USA. Automatically sorts broken glass and bottle tops using disc separator or trommel screen. Automatically sorts aluminum cans with an air sorter. Automatically sorts tin and ferrous materials with self-cleaning cross belt magnet.. Hand sort brown and green glass. Hand sort three types of plastic (bottles). Low start-up and operating costs - 50A - 230V or 30A - 460V - 3 phase electric service required. Rugged design with 15 inch"steel channel'frame conveyors using 1/4 inch slider deck. Room for 8 sorters on work platform for added capacity or difficult sorting. Safety cable emergency stop at all work stations. AC variable speed conveyors with 10 to 50 fpm belt speed for efficient sorting of all commingled mixes. U.L. certified electrical control panel with computer controlled PLC which sequentially starts each motor to prevent power surges and conveyor jams. Three way (man -off -auto) switches provide manual component control. Large 8'x 6' receiving hopper of 7.Ga. welded steel construction. 1 year limited warranty on all parts excluding belt. Each motor has a non fused disconnect for OSHA compliance and maintenance safety. Larger, custom designed commingled systems are available. High portability can be obtained with optional diesel or gas powered generator. Optional glass breakers prepare glass for shipping. Optional small conveyors to bunkers or 30 cubic yard roll off containers simplify material handling. Mobile options include single axle with springs, air brakes, 11 x 22.5 tubeless tires, four (4) manual levelins jacks. running lights and towing king pin. Optional 4'x 4'x 4' material containers with fork truck handling slots are also available. Other Triple "E" Equipment Available Custom Commingled Recycling MRFs Paper Sorting Lines e MSW Processing Plants ® Slider Bed Conveyors ® Broken Glass Trommels Date: January 8; 2001 To: David Langer, Hilton, Frankopt & Hobson,.LLC From: Curtis Michelini, Rohnert Park Resource Recovery Subject: City.of Rohnert Park Refuse, Recyclable and Compostable Material and Other Services Thank you for the opportunity to provide additional clarification to the R3 proposal. Please find the responses to the questions asked during the interview. 1) Customer Service During the first six months of the contract R3's business manager will work closely, with City staff to monitor and make any changes to the customer service program desired by the City. R3 will enhance their current phone system by adding three permanent phone lines dedicated to the Rohnert Park contract. The four existing incoming lines will be used for overflow calls. All incoming calls will be answered by the third ring. Further, R3 will install Pacific Bell's Call Transfer Disconnect service which will enable R3 to transfer calls to City staff (see Attachment W of proposal for Call Transfer Disconnect information). R3 will implement a self monitoring system to ensure wait times are no longer than two minutes and busy signals are minimal. The self monitoring will occur daily for the first six months of the contract. Any deficiencies will be corrected promptly to ensure customer satisfaction. R3 has budgeted for three full time customer service representatives to service the Rohnert Park contract. R3's existing six full time customer service representatives will act as backup staff for overflow calls. Customer response times will occur no later than the end of the following workday. However, the customer will be contacted with a status report by the end of the business day. P.O. Box 3935 • Santa Rosa; CA 95402 • (707) 585-0511 Page 2 City of Rohnert Park RFP R3 dispatch will immediately contact the appropriate route driver for missed pickups by two-way radio. This communication will occur prior to the driver returning to R3's facility. The optimum solution is for the driver to pickup the missed customer before returning to the R3 facility. R3 requires all drivers to check in with dispatch by two-way radio prior to returning to the R3 facility at the end of the day. Should the communication of the missed pickup occur after the driver has returned to the R3 facility, the driver will be dispatched to service the missed pickup by the end of the following workday. R3 customer service representatives will complete a change form when customers call to change their service type. The change form will be entered in the City's accounts receivable system for billing purposes and on the route management system for the generation of route books and reports. Service changes will occur within one week of the service change. R3 is committed to delivering the highest quality of customer service and recognizes personal contact with its customers offers greater customer satisfaction. As noted on page 58 of our proposal, the R3 employee who first responds to a customer's request will track each customer through the system to minimize the "runaround". R3 will establish a web site to communicate with customers 24/7. Further, R3's current office hours Monday to Friday 7 AM — 5 PM and Saturday 8 AM — 5 PM provide customers with flexibility and convenience. 2) Street Sweeping R3 is prepared to provide weekly street "sweeping services of all streets, island gutter, noses and bi-weekly sweeping of all City bike paths and public parking lots. R3 has budgeted one employee working approximately 40 hours per week to complete the proposed street sweeping services. In the event, R3 requires additional assistance; a subcontractor will be used to continue the contracted services. R3 will maintain overall responsibility for the subcontractor. R3's preferred subcontractor for street sweeping is Tauzer Street Sweeping, a locally owned commercial street sweeper with 27 years of experience. Tauzer Street Sweeping has street sweeping contracts in the City of Rohnert Park and is very familiar with the street sweeping requirements. Page 3 City of Rohnert Park RFP Tauzer Street Sweeping's capabilities as a professional street sweeper encompass numerous projects such as sweeping for various businesses and government agencies throughout Northern California. Tauzer Street Sweeping has responded to emergency clean ups such as the 1995 floods in Napa and the Russian River area, the Oakland Hills fire, the Cypress Freeway collapse during the1989 Loma Prietta earthquake, and the Richmond Refinery fires. Tauzer Street Sweeping's background and current service history prove to support their capabilities as a street sweeping contractor. Furthermore, Tauzer Street Sweeping is more than qualified to meet the street sweeping needs for the City of Rohnert Park. Please refer to the attached cost revision regarding the street sweeping services and references. 3) Clarification regarding types of trucks are attached. 4) Clarification regarding Attachment 6F and Attachment 6T are attached. 5) Clarification regarding the calculation of revenues from recyclables is attached. Page 4 City of Rohnert Park RFP R3 appreciates the opportunity to provide a proposal for the City of Rohnert Park's Refuse, Recyclable and Compostable Material and Other Services. During the interview R3 noted committee concerns and finds it important to reiterate their intentions. First, the concern regarding R3 requesting additional rate adjustments from the City. The rates proposed are the rates for the services R3 will provide. R3 is prepared to stand by the rates for services proposed once the City approves them. R3 will not request rate increases from the City beyond the rate adjustment process provided for in the Draft Agreement. Second, R3 companies currently have about the same number of residential and business accounts throughout their service areas as are located in the City of Rohnert Park. However, those accounts are provided under contracts with a large number of local governments. As a result, R3 believes the City of Rohnert Park contract will be of comparable size to the current combined operations, but with far fewer reporting relationships for R3 to manage. Therefore, R3 believes this is an excellent match between the City of Rohnert Park's needs and R3's capabilities. Third, R3' must emphasize that the joint venture partners have provided recycling, refuse and debris box services in Sonoma County for over 50 years. The joint venture partners have dedicated their entire careers to the recycling and refuse industry and are committed to continuing in their innovative efforts in developing and implementing recycling programs to meet AB939 goals and the community needs. Further, R3 proposes to negotiate with the City on a reasonable price for providing residential and commercial food waste services should the City choose to offer this additional recycling service in the future. Should you require additional information or further clarification, please contact me at (707) 585-0511 or fax (707) 585-8868. Thank you, Attachments January 16, 2001 Attention: Angela Fogle City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928-2486 RE: ROHNERT PARK REFUSE. PROPOSAL REVIEW PROCESS Dear Ms. Fogle: Thank you for providing Rohnert Park Resource Recovery with a copy of the Introductory Staff Report On Proposals For Solid Waste Services issued to the Council Refuse Subcommittee on Friday, January 12, 2001. We were excited to learn that Rohnert Park Resource Recovery Services was the lowest cost proposal. We would like to work with you now to address any concerns you may have about our qualifications, experience and approach. There are a number of concerns listed as disadvantages on the Introductory Staff Report On Proposals For Solid Waste Services. R3 appreciates the opportunity to directly respond to those stated on the City's attached summary. If you have any further questions, please do not hesitate to contact Lisa Hardin or myself at 585-0511. Sincerely, Curtis Michelini, Sr. President Rohnert Park Resource Recovery A Joint Venture of Industrial Carting, Global Materials Recovery Services and Eel River Disposal and Resource Recovery P.O. Box 3935 a Santa Rosa; CA 95402 9 (707) 585-0511 ROHNERT PARK RESOURCE RECOVERY RESPONSES TO DISADVANTAGES 1) MIXTURE OF OLD AND NEW VEHICLES The City did not require new vehicles in the RFP. However, the City did require that vehicles last the life of the contract, with the understanding that the City did not want to pay for additional trucks during the life of the contract. As a result, we have proposed to purchase late model vehicles that will last the life of the contract and have an already established comprehensive preventative maintenance program. If any truck needs to be replaced during the life of the contract, the R3 partners have guaranteed to the City that they will not require the City to pay for replacement trucks. 2) 'NEW GROUP THAT HAS NOT WORKED DIRECTLY TOGETHER The R3 partners have worked together directly for over 45 years. They currently work together in joint marketing and transportation of recyclable materials. Also, over the past 45 years they have worked together on all aspects of solid waste and recycling programs. In fact, the R3 partners worked together servicing the City of Rohnert Park before it was incorporated as a City. Further, the R3 partners have worked together beginning in the 1970's through the early 1990's. Together they serviced the unincorporated area of Sonoma County from south Santa Rosa to Bodega Bay. The services provided were residential and commercial refuse and recycling services. Additionally, the R3 partners were the initial contractors who started the Occidental Transfer Station and the Guerneville Transfer Stations where they transported compactors and transfer trailers to the Central Landfill daily. In the late 1980's the City of Santa Rosa gave the R3 partners notice that a significant number of customers were annexed to the City of Santa Rosa and therefore the R3 partners would lose this customer base within months of the annexation. As a result the R3_ partners were forced to diversify into other business ventures to sustain their current operations. Consequently, one of the R3 partners, Harry Hardin moved to Humboldt County to own and operate Eel River Disposal & Resource Recovery, and became Humboldt County's leader in recycling. Curtis Michelini and Charles Hardin continued to service commercial and industrial accounts that were open to competition in Sonoma County. Industrial Carting has distinguished themselves as one of the leading recyclers in Sonoma County servicing over 80,000 recycling buy back customers annually. Page 2 Rohnert Park Resource Recovery Consequently, the combination of Eel River Disposal and Resource Recovery and Industrial Carting gives R3 additional strength in terms of recycling markets, staffing and financial resources and equipment acquisition_ 3) WOULD REQUIRE CONTRACTOR TRANSITION R3 as the new contractor for the City would require a transition period. However, R3 is experienced in going through that transition process from other projects, such as the start up of the unincorporated area of Sonoma County, the Mare Island Naval Facility operations in Vallejo and Eel River Disposal and Resource Recovery's 'operations in Humboldt County. R3 has provided a detailed timetable to the City in their proposal on how R3 will accomplish this transition. A transition period would be required for any contractor other than Empire Waste Management. 4) POTENTIAL EMPLOYEE TRANSITION ISSUES R3 has committed to offering employees of the current contractor, Empire Waste Management the first opportunity to work for R3 in servicing the City of Rohnert Park's contract. 5) FACILITY NOT IN PLACE; NO SPECIFIC SITE IDENTIFIED R3 has identified two sites in the proposal that are currently in place, permitted and currently in operation. R3's primary site for recycling processing is a five -acre site less than one mile north of Rohnert Park in Santa Rosa. Also, the R3 partners own a 20 -acre site about one mile west of Rohnert Park on Taylor Road. This site is used for other salvaging and storage activities. R3 plans to expand recycling activities at the Santa Rosa site and add vermicomposting activities on the 20 -acre Taylor Road site. Although, the sorting equipment for processing recyclables needs to be added to the Santa Rosa site, the facility is in place and fully equipped with industrial balers, shredders, conveyors and buildings to accommodate the recycling operations. Pictures and site plans of the 5 -acre Santa Rosa site are provided in the proposal. R3 has contacted sorting equipment vendors and they have assured us that the equipment needed for the Rohnert Park project can be delivered in time for the July 1, 2001 startup. In addition, R3 outlined several contingency plans for processing recyclables in our proposal to assure the City that R3 would recycle everything possible that is collected from Rohnert Park, even if the sorting equipment is not in place by July 1, 2001. (See attached site plan). Page 3 Rohnert Park Resource Recovery 6) PERMANENT STAFFING NOT IN PLACE AND POTENTIAL DRIVER AND EMPLOYEE TRANSITION ISSUES The initial staffing and transition team is in place for this project. R3 is assigning the top management staff ofthe R3 companies involved to work full time on the implementation of the Rohnert Park project. In addition, R3 has committed and budgeted for a General Manager to work exclusively for the Rohnert Park project. Also, R3 has committed to hire staff, consultants and subcontractors that are experienced to perform the solid waste and recycling services as required by the City of Rohnert Park's contract. The R3 management team is committed to devoting 100 percent of their time initially to the Rohnert Park project are Ernie Carpenter, Curtis Michelini, Lisa Hardin, Charles Hardin, Harry Hardin, Harry Hardin, Jr. and Les Gaut. Further, the transition of employees would be required for any contractor other than Empire Waste Management. 7) RECYCLING PROCESSING FACILITY WOULD REQUIRE UPGRADES FOR SINGLE STREAM RECYCLING R3's recycling processing facility would require minimal upgrades for single stream recycling. R3 previously indicated in response number 5 above that there are detailed plans to accomplish the upgrades in a timely manner and contingency plans are described in the proposal for any issues which may arise. R3 will process all recyclables collected and maximize the diversion of recyclables from the landfill. 8) NO STREET SWEEPING EXPERIENCE Eel River Disposal and Resource Recovery does have experience with street sweeping that was highlighted in the R3 proposal which identified the equipment proposed and in the R3 interview on January 8, 2001. Eel River Disposal and Resource Recovery provides limited street sweeping services to municipal and commercial customers in Humboldt County and owns the necessary street sweeping equipment to perform the City of Rohnert Park's street sweeping services. However, as street sweeping is not one. of R3's primary business activities, R3 tried to convey in the proposal that they may subcontract the street sweeping services. Attached is the information regarding R3's preferred street sweeping subcontractor, Tauzer Street Sweeping who has 27 years of experience in the street sweeping industry. Page 4 Rohnert Park Resource Recovery 9) RELATIVELY HIGH NON -GUARANTEED RECYCLABLE REVENUES Under advantages it was noted that R3's cost is "predicated on relatively high non -guaranteed recyclable revenues." The average revenue for recyclables that R3 assumed was $70 per ton, which is the actual level of revenue R3 has obtained for the past several years. R3 is confident that this revenue projection is accurate. In addition, as R3 `understands the economic structure that the City has designed, R3 absorbs the risk of market revenues. If revenues are not as high as projected R3 does not expect the City to pay R3 more, any revenue shortfall would just decrease the amount of R3's profits. As a local firm, R3 understands that risk and is prepared to assume this responsibility. Also, highlighted in the Introductory Staff Report On Proposals For Solid Waste Services of the other firms' advantages the following was noted: 1) Green Team — "No significant litigation issues" R3 also has "No significant litigation issues". 2) Green Team — " Includes textiles as additional curbside recyclable materials" R3 will also provide textiles as additional curbside recyclable materials. In addition, R3 proposed to collect the following materials through drop off and clean-up programs that were beyond the scope required by the City: • Wood Waste • Mixed Construction & Demolition (C& D) Debris • Wallboard (Sheetrock) • Used Building Materials • Used Unpainted Lumber • Pallets 0 Electronics Page 5 Rohnert Park Resource Recovery Also, R3 proposed to collect food waste and food packaging curbside as an option for a price to be negotiated. Further, R3 proposed that "if there is any waste prevention, recycling or composting opportunity to be found R3's team will find them and successfully implement programs to meet those challenges throughout the life of this contract". 3) NORCAL — "Detailed diversion plan" R3 also has a detailed diversion plan outlined in the proposal. 4) North Bay Corporation — "Sonoma County and northern California experience" R3 also has Sonoma County and northern California experience. 5) North Bay Corporation and Empire Waste Management — "Exceptions taken to the agreement" This is noted as a disadvantage for North Bay Corporation and Empire Waste Management. This should be noted as an advantage for R3 since there are NO EXCEPTIONS to the agreement by R3. 6) Empire Waste Management — "Residential food waste program option" R3 also proposed a food waste and. food packaging curbside option as described above. R3 also proposed two options for commercial food waste programs to: 1) collect food waste from businesses for vermicomposting and 2) provide the service of leasing and managing on site food waste composters. Finally, the Introductory Staff Report On Proposals For Solid Waste Services reflects Curbside Christmas Tree Recycling (City Option Service) as missing. As stated in the fax message to David Langer on January 4, 2001, Janine Barnes with Boyle & Stoll, CPA explained that R3's cost proposal Attachment 6Y was "Based on proposal assumptions, no additional expenses anticipated". Consequently, R3 does not anticipate any additional costs to be attributed specifically to the Christmas Tree Recycling program. Annual Transactions 1 Account Summary For R3 Companies Number of Accounts Customer Service Provider Service Type Includes Multiple Stops City of Fortuna ERDRR SFR -Refuse & 2,130 Curbside Recycling Commercial 1,500 City of Rio Dell ERDRR SFR -Refuse & 500 Drop off Recycling City of Ferndale ERDRR SFR -Refuse & 425 Curbside Recycling City of Eureka ERDRR SFR- Curbside 50 Recycling Town of Scotia ERDRR SFR- Refuse & 275 Curbside Recycling Ferndale Area ERDRR SFR- Refuse & 200 Franchise Curbside Recycling Fortuna Area ERDRR SFR- Refuse 600 Franchise Myers Flat ERDRR SFR- Refuse 50 Area Franchise Countywide ERDRR Commercial Cardboard 450 Recycling Government ERDRR Commercial Refuse 200 Contacts & Recycling Countywide ERDRR Commercial 3,000 Debris Boxes Countywide ERDRR Recycling Over 5,000 Buy Back Customers & 50,000 Annual Transactions 1 K Account Summary For R3 Comte Number of Accounts Customer Service Provider Service Type Includes Multiple Stops Sonoma County IC SFR-Refuse 3,500 Unincorporated Area Commercial & 1,500 Multi Family Mare Island IC SFR-Refuse & 1,500 Curbside Recycling Commercial Refuse & 300 Recycling Santa Rosa IC Commercial Refuse & 100 City Schools & Recycling Junior College Cotati — Rohnert Park IC Commercial Refuse & 25 Schools Recycling Sonoma IC Commercial Refuse 35 Developmental Center County of Sonoma IC In office Recycling 250 Offices Dept. of Veteran Affairs. Yountville IC Commercial Refuse & 60 Recycling Countywide IC Commercial Cardboard, 1,150 Newspaper & Office Paper Recycling Countywide IC In Office Recycling 200 County Schools IC Commercial Refuse & 100 Recycling Countywide IC Commercial Debris Boxes 5,000 Countywide GMRS Recycling Over 8,000 Buy Back Customers & 80,000 Annual Transactions K NOKTH. L -F rA FA -1— 4- l o Nt� .47-) DA665 9TCaA66 4 THn b -K A-TvW,�, O� LT: won, T:-- fi CDMF04T IT.KACIE IT M14ERT PARK RESOURSE RECOVERY ow PIAGKAM FKje PA KE 9. E5Y;: JON H' G: KOnEJ' Tn tle,, 5 Savo U6.7 m � \� I \,�-- \`\ / \ /^sw\ , m � \� I i29 Pinrner Creer urtvc TA UZtK ST nKEE"T SWEEPING January 16, 2001 Lisa Hardin Rohnert Park .Resource Recovery P.O. Box 3935 Santa Rosa, CA 95402 Dear Ms. Hardin; I would like to reassure you that Tauzer Sweeping is more than capable to perform the:sweeping portion of the proposed contract with the City of Rohnert Park. as. stated in our letter to you January 9, 2001. Tauzer Sweeping would be an integral part of Rohnert Park Resource Recovery having the experience of being. in the industry for 27 years with employees whose backgrounds total 32 years in the business. Tauzer Sweeping has been actively involved with the Rohnert Park City Overlay for several years and has noted that the proposed areas in the present contract request include many of these streets. Being familiar with these areas first hand assures Rohnert Park Resource Recovery that Tauzer Sweeping can offer the best service available. The reputation of Tauzer Sweeping is one.I am very proud of and I encourage you to contact the references.Iisted with our previously submitted letter of January 9, 2001. I am sure you will find that we stand behind our work and performance as a sweeping company. ...................... ,Tanuary 16, 2001 Page 2 With specialized equipment which is available for inspection upon request and the experienced personnel we have on hand, Tauzer Sweeping is capable of performing the most difficult of sweeping requests, completing the work with superior results and complete satisfaction. We are a professional sweeping service and welcome the opportunity to work with Rohnert Park Resource Recovery in fulfilling the proposed contract with the City of Rohnert Park. We look forward to hearing from you in the very near future and are available to answer any questions you may have. Sincerely, Scott Tauzer TAUZER SWEEPING ENNGINEERED VIRONMENTAL QUIPMENT January 16, 2001 Rohnert Park Waste Recovery ATTENTION: Curtis Micheline RE: RS -900 quote FAX: 707-585=8868 Curtis: TRIPLE "E" COMPANY DIV. ARCO ENGINEERING CORP. Post Office Box 491 Cedar Falls, IA 50613-0491 319-266-4723 FA�r;�%-3§PQ9610 101 Thank you for your call'and the continued interest in a RS -90C commingled recycle system. Per our telephone conversation, a RS -900 sells for 581,500.00 F.O.B., Oeewein, !A The above equipment has been designed to conform to OSHA and MSHA standards as we presently understand these requirements. Because of the varying interpretations of these standards and because of the varying conditions of use of this equipment, no guarantee of compliance with these or other standards is expressed or implied. It is the responsibility of the end user to verify compliance with appropriate safety regulations before starting conveying.equipment. Shipment: 9 weeks after receiving your purchase order and 30% down payment. Terms: 30% with order and 70% balance before shipping. See attached standard Terms and Conditions of Sale dated 10-13-00. Curtis, thank you again for your interest in Triple "E" recycling equipment. Please contact us if you have any questions. Cordially, TRIPLE "E" COMPANY S Floyd RYSwanson Vice President FRS1jo Enclosure: Terms & Conditions dated 10-13-00 CONSULTING - COMINGLED RECYCLING EQUIPMENT - MSW & COMPOSTING EQUIPMENT TERMS AND CONDITIONS OF SALE Effective October 13, 2000 1 GENE Ail quotations, contracts, agreements and orders are for Immediate acceptance and are not binding on ABCO ENGINEERING CORP. ;Herein after caged ABCO; unci! accepted tr writing at Its home office in OELWEIN, IOWA, by anlauthodzed employee orf ABCO. Any acceptance or premise (including delivery or shipment promise) made by ARCO is subject to change occasioned by acts of Government strikes, riots, fire. transportation diYculties car shortages. failure to obtain deliveries of materials, military authority o' other causes beyond ABCO's certroi. 2 CQND:TION OF PURCHASE AND INTERPRETATION: Any order oiscee or acceptec pursuant to tie acccmps-ying auotaticr or acknowiedgrner.t steal: result In a contract If and onty if each and every term set forth herein is agreed to and accepted by the original PURCHASER. If purchaser places an order with ABCC whether the order is in writing or orally, then these provisions and the attached document will constitute the entire cect-act tetween PURCHASER and ABCC witn resxct tc the subjec:.^tatter of this document Any agreement so made stiell be governed ny tie laws of.the Sate of lows. PURCHL SER expressly agrees that this document,ovemides any conFl:ctng terms In any purchase crde- form or other form whit^ buyer may tender tc ABCO. ABC objects to and shal, no' be bound by any provision of buyers purchase order, ackrowieccmer: o• any diner terns enc conditions unless such provision s expressly agreed to in writing and signed by an authorized employee of ABCO. 3, WARRANTY: ASCO vwarrarts teat its products are free from defects in material and workmanship and conforms to any drawings andior soeclfratiois furnished by Purchase- and agreed to Sy ABCO in writ;ng. arc conforms to any descriptior made by ABCO in writin6. ABCO .s not liable for carnage to apparatus through improper installation or through aftemcts to operate it above its rated capacity; intentional or otherwise. Eouipment nct manufactu-ed cy A?CO whicl is attached to, or becomes a pari of the products sold by ASCO shall be covered only Dy fie stsnda•d warranty of the manufacture- of sr-, equipment ABCCO she l not be liable for damages, delays o- -ransportation charges caused by any defects. This warranty is subject to the REMEDY ciaise stated herein. Except fo- the foregoing vvarrarty, it is ao•eed tst tnere Is no warranty of nerchantsoility, nor any cher warranties, express or imps ed. whit-. extend beyond the dese-iotion herein. 4. VVARRANTY REMEDv. All claims must be made within :we Na (12) months of celivery to the original purchase. Upon satisfactory proof c` cia;rr oy Purchaser. ABCO wilt. within a reasonable time, mance necessary repai`s or supply replacement parts, or .vhere the foregoing is deemed by ABCC tc as commercially impracti^a', refund the purchase price upon.return of the products. Repair or replacement pars o-ovlded under this 'errecly w(il be supplied by ABCO free of charge: F.C.B. shipping point, height prepaid and altow•eo at the lowest available corn-er_,a: rate. Pu'chaser chances for repai-: replacoments o' returns for credit wilt not be allowed unless authorized by ARCO in willtina. ABCO will not be .sable for any other Purchaser costs. damages. or expenses that may result from a breach of this contract. The foregoing remedy is sole and excius-ve and states the full extent of ABCO's liability. Nc of -err remedy wiii be stowed. whether in contract or tort (including strict liability and negligence). 5 -AXES: The amount of any present or future sales, use, exa:se or other similar tax applicable to the sale o` the equipment will be paid by the PLrnaser and If paid or reduirec to Se paid by ABCO, will be added tc the purchase price. E. CANCELLATION: Any equipment on order may be canceled only Lpor written notice and acceptance. by ABCO and upon payment to ASCO of reasonable and'proper cancellabcn charges. The amount of such charges will be determined by ARCO, and paid prompty upon receipt of ir•voice by the PURCHASER for the foliow!ng: A) Contract price for sli products which have been completed to receipt of notice of termination. Bi A2 actual costs made or incurred by ASCO in connection with to incomplete portion of the oder or contract Such costs shall include overheat a -)d cost of materials in process or purchased for the order. Ci Cancellation charges if any, on account of commitme-ts made under the order. 7 TERMS: AS '-S STANDAR: TERMS are CASH net 30 days from the invoice date. Terms other than our standard terms are available by mutual aq-eemen:. in writing, between ARCO and -Purchaser and approved by an a.iihonzed employee of ASCO. Pas; due amounts (covered oy lie agreed tams) are subjec: to a service charge of '. 5% per month (or traction thereof) o• contract rate permitted by law. Accot:nts whose cred't has not been established Avttn ABCC shat: fumish complete cred't references with order. Delays in Cansportatior• ail! not extenc terms of payment. 'r case of refusal or inability of the Purchase, to accept shipment In accordance with terms of order or contract, the Durchaser will be liable for freight, express• storage, extra cost of handling and•oth« expenses that may be incurred thereby. Equipment the' hes beer odic for in full and held for the Durchase, on ABCO property shall be reld at isk and expense of the purchaser Should tie Purchaser's franc!al resoonslbilfty be. or become, unsatisfactory to ABCO, cash payment or setWacto�• security may be demanded by ABCO. and a charge rendered covering the value of any partlelly finished articles that are being manufactured or the order or The purchaser agrees to pay, in the event the account becomes delinquent and is turned over to ery attorney for collection,. reasonable attorney's fees p!.rs court and attendant collection dosis. Venue will be at the sole discretion of ABCO Engineering Corp. 8. FREIGHT ALLO'NANCE. Unlessotherwise specified, all pnces are quoted F.O.B. shipping point, with no weight aiicwance. 9 RRURNS: Returned goods will be accepted when transportation charges are prepaid, out only after w-itten authorization is cbtairec frorn ABCC's acme office. An equitable handling charge will be assessed to cove, the cost of re•stocsing. etc. All returned goods must be in a new and unused condibcr. Equipment of a special nature is non-retumable 10. SHORTAGES: No claims for shortages or error will be considered unless made in writing immediately upon •eceio: of shipment. 11.1 PRODUCT SAFETY: Products designed ant manufactured by ABCO are capable of being used in a safe manner: but ABCO cannot warrant their safety under all circurrotences. Purchaser must install and use the products in a safe and lawful manner in compliance with applicable health and safety regulations and laws and general standards of reasonable care. ABCO shall not be,requirad to furnish any safety devices or controls except lhose specified in quotator. wnether specified by lav; or otherwise. 12. HOLD HARMLESS: The Purchaser hereby agrees to indemnify, defend and hold harmless of/and f-orn ai' loss liabilities. Densities, camages, costs. cr expenses that may be suffered by or asserted against ABCO oecause of A) Injury suffered by a person while riding or attempting to ride upon the equipment, either oefore or after the completion of the assembly or installaticr. B) Injury to persons or property caused by or resulting from the absence of any safety device which has been recommended or offered in our or000sal or sales manual but not purchased. C) Injury to persons or property caused by or resulting from Purchaser's alteration, change. or modification of the equipment furnished by ABCO. D) injury to persons or property caused by failure to lock out or properly service equipment. E) Injury to persons cr property caused by failure to use proper safety devices, i.e. eye protection, safety belt or aerial platform. 13. PACKING: Ai quoted prices provide for standard packing for domestic shipment in accordance with ABCO's main office practice. If special packl.ng. is required for domestic shipment or for.export shipment, please refer to ABCO's main office for extra charges . 14. SHIPPING WEIGHTS: ABCO will not be responsible for the accuracy of shipping weights submitted in quotations Ail weights are estima;ec and are for use in computing approximate freight charges. 15. PRICING POLICY: ABCO's terms are based on "Price in effect at the time of shipment'. In the event of an inc,sese or decrease in ABC's prices before delivery of an order, the price as invoiced will be the price in effect at the time shipment Is mace. 15.. TITLE: The title and right of possession of equipment sold by ABCO will remain with ARCO until ail payments have been made it full. and the'Purchaser agrees to take the necessary steps to protect and maintain such right and title for ABCC until such payment Is made. 17. SPECIFICATIONS: Dealers of ASCO will not shier apecificatlons eoverUtg equipment offered without first cons uiting with ABCO as to the fees ibitf*.y o* such changes, and to ascertain if such proposed changes might add or detract from quoted prices. 18. INTERNATIONAL SALES: The provisions of the United Nations Convention on Contracts for the International Sale of Goods shall apply to the terms of tris quotation when applicable. Page GIS-2NG Pi PTARMIGAN MACHINERY CO! LA MEMBER OF THE CP QROIj* January 15, 200; Harry Hardin Ecl River Disposal) FAX: (707) 725.5167 RE: PORTABLE PTARMIGAN DELWERY1 Dear Mr. Herdin: TELE: 21 0/930-27571 jiF'AX: 210/930-2758 Our shop reports drat Ptamigan Portable unit (Serial No. 1K9PR4813XH120196) will be prepared for shipping after four days systems and running tests. Delivery trern Bellingham„ Washington to Santa Rosa, California could be concluded by Mooday, f January 22, 2001; or, Tuesday, laauary 23, 2001 at the latest, Please call if you have any further questions, ZYmilly., I Ioyce L. immonsl Vice Prrxidersj Atuchm,ents 'i 3617 BROADWAY • SUITE 301 • SAN ANTONIO, TX 78209 PTA►RM GAN PRODUCT UPDATRE Over the past five years we have shipped literally dozens of PTARMIGAN MACIi1NERY RECYCLING VEMCLES, bods rubber -tired and skid -mounted. The sldd-mounted j configurations are generally larger with more complex hoppers and sorting belts, capable of handling not only corningled, but also negative paper sorting and even some commercisal.1 ' The result is that we have some reliable figures on the capacity of our various. systems, Remember, however, that the tons per hour you can handle over any system is a function of the feed; every operation's input is sa different mix, and you should only use these figures as representative of what others are doing, and not as a guarantee of what your results will be. With that in mind, here are some representative tonnage rated as reported by our cue tourers , The reliability of our systems continues to be very high, with virtually all customers reporting aarvailabihty in the 95% range. For this reason, we still advise against stoeldn parts. Our totaal warranty claims for all of 1990-9$ was less than $9,000.. We cavi provide werrught service to almost. anywhere. and with the extrre rLely law incidence 19,1 failures, we don't even know what parts stock to recomr4end. Onc caution: if you are sorting glass ONLY (in California we three -color sort glass), youl should expect to replace the bolt on steel cleats in the hopper melt about every 15+ months. Pulling 'the belt through a hopper &W of nothing but glass every day will eventually wear off the Cleats. They are easily rcplaaced by either welding on new steel edges to the existing nub (be careful of the fire when welding on the belt), or unbolting, and replacing the old ones. They can be made in your &hop using A36 Tangle and drilling to accommodate the eadating bolt pette , The above DOES NOT APPLY to the sorting of residential comingied wa$te; we have NEVER replaced a belt because of wear in any, application other than the exclusive three -color sorting of glass.) j Ptamugan Machinery Go. 5027 Broadway, Sure 8 San Antonio, TX 78209 Throughput per Belt Width 7l of Feed Mix i-lhr 8hfit 42" 3 -Color Glass Sort Only 15 - L8 Tons 42' r—omingied . 25 - 35 Tons 42" Paper, Negative Sort 30 - 40 Totts 48" Comingled 30 - 40 'Cans 48" Paper, Negativc Sort 45 - 55 Tons The reliability of our systems continues to be very high, with virtually all customers reporting aarvailabihty in the 95% range. For this reason, we still advise against stoeldn parts. Our totaal warranty claims for all of 1990-9$ was less than $9,000.. We cavi provide werrught service to almost. anywhere. and with the extrre rLely law incidence 19,1 failures, we don't even know what parts stock to recomr4end. Onc caution: if you are sorting glass ONLY (in California we three -color sort glass), youl should expect to replace the bolt on steel cleats in the hopper melt about every 15+ months. Pulling 'the belt through a hopper &W of nothing but glass every day will eventually wear off the Cleats. They are easily rcplaaced by either welding on new steel edges to the existing nub (be careful of the fire when welding on the belt), or unbolting, and replacing the old ones. They can be made in your &hop using A36 Tangle and drilling to accommodate the eadating bolt pette , The above DOES NOT APPLY to the sorting of residential comingied wa$te; we have NEVER replaced a belt because of wear in any, application other than the exclusive three -color sorting of glass.) j Ptamugan Machinery Go. 5027 Broadway, Sure 8 San Antonio, TX 78209 W PAGE2 FE NO A73 01/15 ;Oi.15:44 1D:TRUCKS & PARTS OF TAMPA r--AX:8132474465 January 15, 2001 Curtis Michelini Industrial Carting PO Box 3935 Santa Rosa, CA 95407 Dear Curtis; . .... . ................ ........... . . ........... - . ......... . ........................ . ................ 1015 66ut 50th §Miet, Tampa, FL 338I 9 USA TOLL FREE 1-800-488-8989 Local Phone (813) 247-6836 - FAX (813) 247-4465 wwtrucke,00m ....... .... ........... . ........... — ............. ............ . . . ........... . . ........... . . . ........... . ........... Thank you for your interest in our selection of automated side loaders. Trucks & Parts can have two of these trucks delivered to Santa Rosa, CA within 10 working days from receipt of your deposit. We are confident you will be happy with the trucks and we look forward to your busitiess. Sincerely, Mike 0 rtson CUSTOMER SERVICE REPRESENTATIVES I CUSTOMER SERVICES MANAGER CHARLES HARDIN, SR. HUMAN RESOURCE & SAFETY MANAGER, GOVERNMENT AFFAIRS MANAGER ERNIE CARPENTER IMPLEMENTATION COORDINATOR ERNIE CARPENTER RECYCLING CONSULTANT GARY LISS BOARD OF DIRECTORS CURTIS MICHELINI, SR., PRESIDENT HARRY HARDIN, SR, VICE PRESIDENT CHARLES HARDIN, SR, SECRETARY/ TREASURER GENERAL MANAGER CURTIS MICHELINI, SR RECYCLING OPERATIONS MANAGER CONTROLLER & MARKETING MANAGER BUSINESS MANAGER HARRY HARDIN, JR JUDY BLUNT HARRY HARDIN, SR LISA HARDIN ACCOUNTING. RECYCLING EDUCATION DISPATCHER DEPARTMENT TINA KONNOFF ROUTE DRIVERS RECYCLING MARKETING SALES RECYCLING & PROCESSING BUY BACK CENTER CUSTOMER SERVICE REPRESENTATIVES I CUSTOMER SERVICES MANAGER CHARLES HARDIN, SR. HUMAN RESOURCE & SAFETY MANAGER, GOVERNMENT AFFAIRS MANAGER ERNIE CARPENTER IMPLEMENTATION COORDINATOR ERNIE CARPENTER RECYCLING CONSULTANT GARY LISS