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HomeMy WebLinkAbout2004/11/09 City Council Agenda PacketCity of Rohnert Park* 6750 Commerce Blvd. ♦ Rohnert Park, CA 94928 Phone: (707)588-2227 ♦ FAX: (707)588-2274 ♦ WEB: www.rpdty.org ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority Rohnert Park District CONCURRENT MEETINGS AGENDA Tuesday, November 9,2004 Judy Hauff' City Clerk City Hall MEETING LOCATION: CITY HALL - COUNCIL CHAMBERS 6750 Commerce Boulevard, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the 2nd and 4th Tuesdays of each month at 6:00 p.m. in the Council Chambers. City Council Agendas & Minutes may be viewed at the City's website: www rncxty orp Council may discuss and/or take action on any or all of the items listed on this agenda. Waiver Warning: If you challenge decisions of the City Council of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) 6:00 p.m. CITY COUNCIL MEETING - Call to Order Roll Call (Flores_Mackenzie_ Spradlin Vidak-Martinez_ Nordin_ ) ADJOURN TO CLOSED SESSION TO CONSIDER: • Labor Negotiations (G.C. 54957.6) 1. Consideration of Amendment No. 1 to the Memorandum of Agreement with the Rohnert Park Public Safety Officers' Association (RPPSOA) Chief Negotiator, Assistant City Manager Steve Donley • Real Estate Negotiations (G.C. 54956.8) 1. Discussion regarding terms of potential dedication from Agilent Technologies of real property located near 1212 Valley House Drive, a .portion of APN 046 -051 -033 -Chief Negotiator, City Engineer Darrin Jenkins 6:30 p.m. REGULAR SESSION - Reconvene /.Pledge of Allegiance 1. Mayor's Report on Closed Session (G.C. 54957.1) 2. SCHEDULED APPEARANCE/PRESENTATION: • Alene Levinson regarding "Let's Get Back Our Teen Center" For items to be listed on the agenda, written requests must be submitted to the CityManager's Off ce prior to finalization of meeting agendas, i.e. by noon on the Tuesdays preceding City Council meetings regularly scheduled on the 2nd and 41h Tuesdays ofeach month City of Rohnert Park CONCURRENT MEETINGS Agenda (2) November 9; 2004 for City CouncWCommunity Development Commission/Rohnert Park F"mancing Authorrty/Rohnert Park Districx 3. STUDENT REPORTS: • SSU - Sonoma State University Associated Students, Inc. By James J. Reilly, III, Legislative Representative 4. UNSCHEDULED PUBLIC APPEARANCES/COMAMNTS: For public comment on items not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to 3-5 minutes per appearance & a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - *SEE NOTE ON LAST PAGE OF THIS AGENDA 5. Personnel Rules and Regulations - Consideration of updated Personnel Rules and Regulations for compliance with current federal and state laws 1. Staff Report/Presentation 2. Public Comments 3. Resolution for Adoption: 2004-299 Authorizing and Approving Updated Personnel Rules and Regulations a. Council motion b. Council discussion c. Council vote 6. Fire Protection Standby Rates - Consideration of correction of Resolution No. 2003-118 pertaining to Fire Protection Standby Rates 1. Staff Report 2. PUBLIC HEARING 3. Resolution for Adoption: 2004-30.0 Amending Resolution No. 2003-118 Pertaining to Fire Protection Standby Rates a. Council motion b. Council discussion c. Council vote 7. Roberts Lake Dog Park - Consideration of revised plans to move proposed dog park from the location north of the Golf Course to new location on the existing turf area along Roberts Road, approval of preliminary plans, additional funding, and submission of the project for formal bid process 1. Staff Report 2. Public Comments 3. Resolution for Adoption: 2004-301 Approval of New Location for Proposed Dog Parkin the Vicinity East of Roberts Lake Park, Preliminary Site Plans, Additional Funding, and Calling for Sealed Proposals for Roberts Lake Dog Park a. Council motion b. Council discussion c. Council vote City of Rohnert Park CONCURRENT MEETINGS Agenda (3) November 9. 2004 for City CounciUCommunity Development CommissiomWohnert Park Financing Authority/Rohnert Park District 8. Overweight Vehicle Ordinance - Consideration of amending Section 10.56.020 of the Rohnert Park Municipal Code establishing weight restrictions for through commercial vehicles 1. Staff Report 2. Public Comments 3. Waive First Reading and Introduce Ordinance by reading title: No. 725 Amending Section 10.56.020 of the Rohnert Park Municipal Code Pertaining to Truck Routes a. Council motion b. Council discussion c. Council vote 9. Memorandum.of Agreement - Consideration of Amendment No. One to the Memorandum of Agreement with the Rohnert Park Public Safety Officers' Association (RPPSOA) 1. Staff Report 2. Public Comments 3. Resolution for Adoption: 2004-302 Approving Amendment Number One to Memorandum of Agreement with the Rohnert Park Public Safety Officers' Association a. Council motion b. Council discussion c. Council vote . 10. Commission/Committee/Board Appointments - Council review of terms to expire December 31, 2004 and consideration of sending letter to current members inquiring about interest in being re -appointed • Council discussion/direction 11. Council Committee &/or Other Reports: 1. Russian River Watershed Association, 10/28/04 mtg. (JM) 2. Board of Supervisors' Water Supply Workshop, 11/1/04 (JM/CL/DJ) 3. Tiger Salamander Ad Hoc Committee, 11/2/04 mtg. (WM/JM) 4. Sonoma. County Transportation Authority (SCTA), 11/8/04 mtg. (VV1Vl) 5. Other informational reports, if any 12. Communications 13. Matters from/for Council: 1. Schedule of Events and Meetings 2. City Council Agenda Forecast 3. Other informational items, if any City of Rohnert Park CONCURRENT MEETINGS Agenda (4) November 9, 2604 for City CoundllCommunity Development CommhsionmRohnert Park F-wancing Authorety/Rohnert Park Dj,&iet 14. City Manager's Report, informational items, if any 15. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Councilmember or anyone else interested in a consent calendar item has a question about the item. A. Approval of Concurrent Meeting Minutes for: October 26, 2004 B. Approval of Bills/Demands for Payment concurrently for: • City of Rohnert Park/City Council • Community Development Commission C. Accepting Cash/Investments Report for Month End, August 31, 2004 concurrently for: • City of Rohnert Park/City Council • Community Development Commission • Rohnert Park Financing Authority D. Resolutions for Adoption: 2004-303 Endorsing the Committee on the Shelterless (COTS) Sonoma County Community Development Block Grant Application 2004-304 Endorsing Sonoma County Adult and Youth Development (SCAYD) Application for Sonoma County Community Development Block Grant (CDBG) Funding to Help Support the Homeless Prevention Program 2004-305 Endorsing Rebuilding Together Rohnert Park-Cotati's Sonoma County Community Development Block Grant Application 2004-306 Approving Wireless Equipment Site Marketing Services Agreement with Communication Leasing Services, Inc. (CLSI) 2004-307 Authorizing and Approving an Agreement with the Sonoma County Water Agency for Funding of a California Irrigation Management Information System (CI IIS) in Rohnert Park 2004-308 Approval of Amendment No. 1 to Task Order No. 2003-16 with Winzler & Kelly Engineers for Engineering and Construction Support Services for the Public Safety Radio Relocation Project No. 2003-34 2004-309 Approval of Task Order No. 2004-22 with Winzler & Kelly Engineers for Conducting a Hazardous Material Survey for the Stadium Lands Salvage and Demolition Project No. 2004-02 City of Rohnert Park CONCURRENT MEETINGS Agenda (5) November 9 2004 for Crty CounceUCommun ty Development Commission/Rohnert Park Financing Authority/Rohnert Park District Guu4-s i u Approval or contract change Order #2 with Valley Slurry Seal Company for Citywide Slurry Seal Project No. 2003-18 2004-311 Accepting Completion and Directing the City Engineer to File Notice of Completion for Citywide Slurry Seal Project No. 2003-18 2004-312 Approval of Contract Change Order No. 2 with North Bay Construction Company for Commercial Water Meter Project, Phase I, Project No. 2003-03 E. COMMUNITY DEVELOPMENT COMMISSION MATTERS: CDC Resolutions for Adoption: 2004-11 Approving Amendment Number Five to the Owner -Occupied Housing Rehabilitation Agreement with Sonoma County Community Development Commission 2004-12 Authorizing the Executive Director to Negotiate and Execute an Agreement with Community Support Network (CSN) to Operate a Program for Severely Mentally Challenged Homeless Persons in Rohnert Park 2004-13 Authorizing and Approving an Agreement for Appraisal Services with the Crocker Company 2004-14 Authorizing and Approving an Agreement with Goldsmith, Mancini, LLC for Economic Analysis Services 16. PUBLIC COMMENTS: For public comment on items not listed on the agenda, or on agenda items if unable to speak at the scheduled. time (limited to 3-5 minutes per appearance & a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - *SEE NOTE BELOW ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace.at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostra " and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. .1x -h:1 *10904 AGENDA RPCity Council City of Rohnert Park* 6750 Commerce Blvd. ♦ Rohnert Park, CA 94928 Phone: (707)588-2227*FAX: (707)588-2274+WEB: W".rpcity.org ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority Rohnert Park District CONCURRENT MEETINGS AGENDA Tuesday, November 9, 2004 MEETING LOCATION: CITY HALL - COUNCIL CHAMBERS 6750 Commerce Boulevard, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the 2nd and 4th Tuesdays of each month at 6.00 p.m. in the Council Chambers. City Council Agendas & Minutes maybe viewed at the City's website: www mcity.org Council may discuss and/or take action on any or all of the items listed on this agenda- Waiver gendaWaiver Warning: If you challenge decisions of the City Council of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) 6:00 p.m. CITY COUNCIL MEETING - Call to Order Roll Call (Flores_ Mackenzie_ Spradlin Vidak-Martinez_ Nordin_) ADJOURN TO CLOSED SESSION TO CONSIDER: • Labor Negotiations (G.C. 54957.6) 1. Consideration of Amendment No. 1 to the Memorandum of Agreement with the Rohnert Park Public Safety Officers' Association (RPPSOA) Chief Negotiator, Assistant City Manager Steve Donley • Real Estate Negotiations (G.C. 54956.8) ' 1. Discussion regarding terms of potential dedication from Agent Technologies of real property located near 1212 Valley House Drive, a .portion of APN 046 -051 -033 -Chief Negotiator, City Engineer Darrin Jenkins 6:30 p.m. REGULAR SESSION - Reconvene / Pledge of Allegiance 1. Mayor's Report on Closed Session (G.C. 54957.1) 2. SCHEDULED APPEARANCE/PRESENTATION: • Alene Levinson regarding "Let's Get Back Our Teen Center" For items to be listed on the agenda, written requests must be submitted to the City Manager's Office prior to finalization of meeting agendas, i.e. by noon on the Tuesdays preceding City Council meetings regularly scheduled on the 2nd and 4th Tuesdays ofeach month City of Rohnert Park CONCURRENT MEETINGS Agenda (2) November 9,'2004 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority/Rohnert Park District 3. STUDENT REPORTS: • SSU - Sonoma State University Associated Students, Inc. By James J. Reilly, III, Legislative Representative 4. UNSCHEDULED PUBLIC_ APPEARANCES/COMMENTS: For public comment on items not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to 3-5 minutes per appearance & a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - *SEE NOTE ON LAST PAGE OF THIS AGENDA 5. Personnel Rules and Regulations - Consideration of updated Personnel Rules and Regulations for compliance with current federal and state laws 1. Staff Report/Presentation 2. Public Comments 3. Resolution for Adoption: 2004-299 Authorizing and Approving Updated Personnel Rules and Regulations a. Council motion b. Council discussion c. Council vote 6. Fire Protection Standby Rates - Consideration of correction of Resolution No. 2003-118 pertaining to Fire Protection Standby Rates 1. Staff Report 2. PUBLIC HEARING 3. Resolution for Adoption: 2004-300 Amending Resolution No. 2003-118 Pertaining to Fire Protection Standby Rates a. Council motion b. Council discussion c. Council vote 7. Roberts Lake Dog Park - Consideration of revised plans to move proposed dog park from the location north of the Golf Course to new location on the existing turf area along Roberts Road, approval of preliminary plans; additional funding, and submission of the project for formal bid process 1. Staff Report 2. Public Comments 3. Resolution for Adoption: 2004-301 Approval of New Location for Proposed Dog Park in the Vicinity East of Roberts Lake Park, Preliminary Site Plans, Additional Funding, and Calling for Sealed Proposals for Roberts Lake Dog Park a. Council motion b. Council discussion c. Council vote ,�J City of Rohnert Park CONCURRENT MEETINGS Agenda (3) November 9 2004 for City Council/Community Development Commission/Rohnert Park Financing Authority/Rohnert Park Df hid 8. Overweight Vehicle Ordinance - Consideration of amending Section 10.56.020 of the Rohnert Park Municipal Code establishing weight restrictions for through. commercial vehicles 1. Staff Report 2. Public Comments 3. Waive First Reading and Introduce Ordinance by reading title: No. 725 Amending Section 10.56.020 of the Rohnert Park Municipal Code Pertaining to Truck Routes a. Council motion b. Council discussion c. Council vote 9. Memorandum of Agreement - Consideration of Amendment No. One to the Memorandum of Agreement with the Rohnert Park Public Safety Officers' Association (RPPSOA) 1. Staff Report 2. Public Comments 3. Resolution for Adoption: 2004-302 Approving Amendment Number One to Memorandum of Agreement with the Rohnert Park Public Safety Officers' Association a. Council motion b. Council discussion c. Council vote 10. Commission/Committee/Board Appointments - Council review of terms to expire December 31, 2004 and consideration of sending letter to current members inquiring about interest in being re -appointed • Council discussion/direction 11. Council Committee &/or Other Reports: 1. Russian River Watershed Association, 10/28/04 mtg. (JM) 2. Board of Supervisors' Water Supply Workshop, 11/1/04 (JM/CL/DJ) 3. Tiger Salamander Ad Hoc Committee, 11/2/04 mtg. (WM/JM) 4. Sonoma County Transportation Authority (SCTA), 11/8/04 mtg. (VM 5. Other informational reports, if any 12. Communications 13. Matters from/for Council: 1. Schedule of Events and Meetings 2. City Council Agenda Forecast 3. Other informational items, if any City of Rohnert Park CONCURRENT MEETINGS Agenda (4) November 9. 2004 for City CouneWCommunity Development CommissiomWohnert Park Financing Authority/Rohnert Park District 14. City Manager's Report, informational items, if any 15. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Councilmember or anyone else interested in a consent calendar item has a question about the item. A. Approval of Concurrent Meeting Minutes for: October 26, 2004 B. Approval of Bills/Demands for Payment concurrently. for: • City of Rohnert Park/City Council • Community Development Commission C. Accepting Cash/Investments Report for Month End, August 31, 2004 concurrently for: • City of Rohnert Park/City Council • Community Development Commission • Rohnert Park Financing Authority D. Resolutions for Adoption: 2004-303 Endorsing the Committee on the Shelterless (COTS) Sonoma County Community Development Block Grant Application 2004-304 Endorsing Sonoma County Adult and Youth Development (SCAYD) Application for Sonoma County Community Development Block Grant (CDBG) Funding to Help Support the Homeless Prevention Program 2004-305 Endorsing Rebuilding Together Rohnert Park-Cotati's Sonoma County Community Development Block Grant Application 2004-306 Approving Wireless Equipment Site Marketing Services Agreement with Communication Leasing Services, Inc. (CLSI) 2004-307 Authorizing and Approving an Agreement with the Sonoma County Water Agency for Funding of a California Irrigation Management Information System (CMS) in Rohnert Park 2004-308 Approval of Amendment No. 1 to Task Order No. 2003-16 with Winter & Kelly Engineers for Engineering and Construction Support Services for the Public Safety Radio Relocation Project No. 2003-34 2004-309 Approval 'of Task Order No. 2004-22 with Winzler & Kelly Engineers for Conducting a Hazardous Material Survey for the Stadium Lands Salvage and Demolition Project No. 2004-02 I 1J City of Rohnert Park CONCURRENT MEETINGS Agenda (5) November 9 2004 for City Council/Community Development Commission/Rohnert Park Financing Authority/Rohnert Park District 2004-310 Approval of Contract Change Order #2 with Valley Slurry Seal Company for Citywide Slurry Seal Project No. 2003-18 2004-311 Accepting Completion and Directing the City Engineer to File Notice of Completion for Citywide Slurry Seal Project No. 2003-18 2004-312 Approval of Contract Change Order No. 2 with North Bay Construction Company for Commercial Water Meter Project, Phase 1, Project No. 2003-03 E. COMMUNITY DEVELOPMENT COMMISSION MATTERS: CDC Resolutions for Adoption: 2004-11 Approving Amendment Number Five to the Owner -Occupied Housing Rehabilitation Agreement with Sonoma County Community Development Commission 2004-12 Authorizing the Executive Director to Negotiate and Execute an Agreement with Community Support Network (CSN) to Operate a Program for Severely Mentally Challenged Homeless Persons in Rohnert Park 2004-13 Authorizing and Approving an Agreement for Appraisal Services with the Crocker Company 2004-14 Authorizing and Approving an Agreement with Goldsmith, Mancini, LLC for EconomicAnalysis Services 16. PUBLIC COMMENTS: For public comment on items not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to 3-5 minutes per appearance & a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - *SEE NOTE BELOW ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace.at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record- - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. .ix -h:1 *10904 AGENDA-xrcity co,ndl COURTESY AGENDA LIST 11/09/04 ALENE LEVINSON 1044 ELEANOR AVENUE ROHNERT PARK CA 94928 CLOSED SESSION CONFIDENTIAL 1 - T ( : I ( I ROHNERT PARK CITY COUNCIL SCHEDULED SPEAKER DATE: i ( a d DATE OF MEETING WHEN YOU ARE SCHEDULED TO SPEAK: —11/9 0 T 01 NAME: \ tt�P,nP I EV(II�Soh ADDRESS: Ioqq Ef eay.o r Ave, PHONE: J n- ( a 7 3 TOPIC: , � Dwr BRIIEF SUMMARY OF COMMENTS: L)a,� Jv Pt!..J - ti,- 'feen (�n4er c,n &nef HUNGER &ha��tEssHEss AWARENESS WEEKS) Clothing Drively� Begins: donate to JUMP or to on campus laundry rooms 9— Hunger Awareness Ba et 6m the Commons tic is at'do and or pick up at JUMP Office ��— Letter Writing Campaign, I lam-2pm in Darwin Quad 13_ 4.3 Mile Run & Walk to feed the hunr Register at wwwsantaro r c.com 1�— Hunger 101 Simulation, 6pm in MPR 16—Ugly Quilt Making, 2-5pm in MPR 17—Faces of Homelessness Panel, 7pm in the Commons 18`Night Without A Home (Sleepout), 7pm in Stev Quad f6—Clothing Drive Ends ALL VENTS ARE FREE IPOBSM BT' FOR MORE INFO. CEO= R... CALL 664-4877 rete o. ►a.t� r.esn,. 5o6iifZA G@ G� Co,,' . 11-01- 7-00LI FOR RESO. NO. 900Ll -�99 CITY OF ROHNERT PARK COUNCIL AGF.NDA TTFM TRANgMTTTAT RRP(lRT City Manager's Office City Clerk Use Only [Department: Meeting Date Held Until ubmitted By: Steve Donley, Assistant 11/09/2004 City Manager Item Number Item Number Agenda Title: PERSONNEL RULES AND REGULATIONS REVISION Date of Action: Deadline Date for Council Action: Requested Council Action: Adoption of Resolution 2004 - —.approving revised Personnel Rules and Regulations. Summary: ee attached executive summary. L CITY MANAGER'S RECOMMENDATION: O Consent Item regular Item Approval () Public Hearing Required O Not Recommended () Submitted with Comment r Q Policy Determination by Council O Comments: City Manager's Signature: J Date:// / 3/ OL Council Action (If Other than Requested) Vote: 19 piiN ERT PAR S�ALIFOR1-11-1000' G2) MEMORANDUM Office of the City Manager DATE: November 1, 2004 TO: Carl Eric Leivo, City Manager FROM: Steve Donley, Assistant City Manager SUBJECT: EXECUTIVE SUMMARY ON REVISION OF PERSONNEL RULES AND REGULATIONS The existing Personnel Rules and Regulations (Rules) were adopted in 1991. Since 1991, numerous changes in federal and state law have occurred creating a need to update the Rules. Furthermore, the City Council has adopted additional personnel policies and employee benefits that need to be incorporated in the Personnel Rules and Regulations. In drafting an update to the Rules, staff sought not only to update the Rules, but to eliminate areas of confusion and provide greater direction to employees. Greater direction not only eliminates conflicts, but prevents the City from unintentionally becoming involved in.litigation. During the process of updating the Rules, staff conducted "meet and confer' sessions with .all represented bargaining units. The bargaining units provided valuable input to staff eliminating potential areas of misinterpretation and conflict. The updated Rules provide more specific direction to City employees with the objective of providing uniform implementation of the City's personnel policies and enhanced guidance in complying with current labor laws. Below are highlights to the updates by section. Section 1 - Introduction • The following changes are proposed to the probationary periods of City employees. Employee Status Current Proposed Promotional Appointment (non- supervisory position) 12 months 6 months New Public Safety Sworn Employee 24 months 18 months New Miscellaneous Employee 12 months 12 months no changes) New Dispatcher 18 months 18 months no changes Employee Status Current Proposed All Management 24 months 24 months no changes) Promotional Appointment 12 months 12 months (no changes) (supervisory position) Section 2 — Pay Plans and Compensation • Specific process for resolving employees working outside of job classification. • To improve standardization and completion of employee reviews, completion of reviews will be determined by job classification instead of employee's anniversary dates. • Overtime and compensatory time off section.updated to reflect current legal standards. Section 3 — Benefits • . More specific direction on the use of sick leave. • In compliance with State Law, provides the ability to use sick leave.to care for a domestic partner or dependent of a domestic partner. • Compliance with updates to the California Military and Veteran's Code and the Uniformed Services Employment and Reemployment Rights Act (USERRA). • Integrates City Council Resolution 2003-71: continuation of salary and benefits for employees recalled to active duty.. • Incorporation of the Family and Medical Leave Act, Pregnancy Disability Leave, Work -Related Injury and Illness Leave, and Miscellaneous leave required by law (Witness Duty, Jury Duty, School Visit Leave, Voting Leave, Domestic Violence Leave, Crime Victim Assistance Leave, Emergency Duty and Training Leave). • Comprehensive listing of all City Council approved employee benefits. Section 4 — In -House Recruitment • Provides clarification regarding in-house recruitments. Section 5 — Recruitment Process • More specific direction on the recruitment process providing better guidance for complying with current state and federal laws. • More specific direction on appointment preference for regular City employees. • Specific direction on the probationary period. W Section 6 — Separation and Reinstatement • More specific direction on employee resignations and reinstatements. • Incorporates layoff policies recently implemented by the City into the Rules. Section 7 — Incompatible Activity/Conflicts of Interest • Provides specific standards for incompatible activity and eliminates the existing requirement for supervisor's pre -approval for outside employment activities. • Integrates current legal standards of incompatible activities. • Integrates the Conflict of Interest Code adopted by the City Council under Rohnert Park Municipal Code Chapter 2.60. Section 8 - Disciplinary Action • More specific description of disciplinary process. • Hearing the appeal of disciplinary action changed from the City Council to a neutral hearing officer. • Inclusion of California Government Code Section 3300, "the Public Safety Officers' Procedural Bill of Rights" (POBRA). • Application of POBRA to non -sworn members of the Rohnert Park Public Safety Officer's Association (e.g., Dispatchers, Community Services Officers) as approved by the City Council with the adoption of the Memorandum of Agreement between the City and the RPPSOA, Resolution 2004-135. 3 RESOLUTION NO. 2004- 299 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING REVISED PERSONNEL RULES AND REGULATIONS WHEREAS, the City Council initially approved Personnel Rules and Regulations on April 11, 1966 with the rules and regulations being presented as City Manager's Administrative Policy No. 1; and WHEREAS, the City Council approved revisions to the Personnel Rules and Regulations on April 25, 1983; and WHEREAS, the City Council approved further revisions to the Personnel Rules and Regulations on November 12, 1991; and WHEREAS, the existing Personnel Rules and Regulations require updating to be in compliance with current state and federal law; and WHEREAS, the City consulted with McDonough Holland & Allen, the law firm representing the City's legal interests, to provide recommendations on drafting revised Personnel Rules and Regulations compliant with existing state and federal laws; and WHEREAS, revisions are proposed to the existing Personnel Rules and Regulations to ensure legal compliance, provide greater direction to City employees regarding the City's personnel policies, and include policies enacted by the City Council since 1991; and WHEREAS, the revisions have been discussed with the employee organizations as .required by the meet and confer laws of the State and the revisions have received approval by the employee organizations; and WHEREAS, the City Council has been presented the revisions to the Personnel Rules and Regulations and has found them satisfactory. NOW, THEREFORE, BE IT RESOLVED by the Rohnert Park City Council that the Personnel Rules and Regulations presented as revised and dated November 9, . 2004 are hereby approved. DULY AND- REGULARLY ADOPTED this 9t' day of November, 2004. ATTEST: Deputy City Clerk CITY OF ROHNERT PARK Mayor Gregory A. Nordin CITY OF ROHNERT PARK Personnel Rules and Regulations �!,N'E RT .ISA 'A L F 0 p, 1,4 1 . CITY MANAGER'S 6.2 ADMINISTRATIVE POLICY NO. 1: PERSONNEL RULES AND REGULATIONS NOVEMBER 9, 2004 CITY OF ROHNERT PARK Page 1 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations TABLE OF CONTENTS SECTION 1 — INTRODUCTION ........... SECTION 2 — PAY PLANS AND COMPENSATION ............................................. SECTION 3 — BENEFITS ............................ .......................................................... SECTION 4 — IN-HOUSE RECRUITMENT............................................................ PAGES 3 — 5 PAGES 5 — 8 PAGES 8 — 20 PAGES 20 — 21 SECTION 5 — RECRUITMENT PROCESS..............................................................................:. PAGES 21 — 27 SECTION 6 - SEPARATION AND REINSTATEMENT........................................................... ;. PAGES 27 — 29 SECTION 7 — INCOMPATIBLE ACTIVITY/CONFLICTS OF INTEREST ................................. PAGES 29 — 30 SECTION 8 — DISCIPLINARY ACTION..................................................................................... PAGES 30 — 36 GLOSSARY — DEFINITION OF TERMS.................................................................................... PAGES 36 — 39 RESOLUTIONS EFFECTING PERSONNEL POLICIES RESO 79-22 — EMPLOYEE GRIEVANCE PROCEDURE RESO 92-78 — EQUAL OPPORTUNITY EMPLOYER RESO 92-79 — POLICY AGAINST DISCRIMINATION BASED ON DISABILITY —ADA RESO 93-38 — AGAINST HARASSMENT RESO 99-01 — ELECTRONIC MEDIA USE RESO 91-192 — ANTI-DRUG POLICY RESO 87-117 — DEPENDENT CARE ASSISTANCE PROGRAM RESO 00-10 — EMPLOYEE COMPUTER PURCHASE PROGRAM (PERMANENT AS OF 2004) RESO 03-71 — PROVIDING FOR CONTINUATION OF SALARY AND BENEFITS FOR ELIGIBLE CITY EMPLOYEES CALLED TO ACTIVE MILITARY DUTY OR TRAINING RESO 03-235 — OUTLINE OF THE CITY'S COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 CITY OF ROHNERT PARK Page 2 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations SECTION 1 - INTRODUCTION A. Purpose - The City Manager, as Personnel Officer for the City or his/her designee is charged with the responsibility of the City's personnel practices. In order to establish an equitable and uniform procedure for dealing with personnel matters and to attract to municipal service the best and most competent persons available, to assure that appointment and promotions of persons will be based on merit and fitness and to provide a reasonable degree of security for qualified employees, the following rules and regulations are established. B. Coverage - These rules and regulations apply to all offices, all regular full-time employees, regular part- time employees, and all positions and employments in the service of the City, except; 1. Elective officers in the performance of their elective duties and Members of appointed boards, commissions and committees. 2. Persons engaged under contract to supply expert, professional, technical or other services. 3. Volunteer personnel, such as volunteer auxiliary firefighters and public safety reserve officers. 4. City Manager. and City Attorney. 5. Probationary employees, except as expressly provided herein. 6. Limited Service Personnel (i.e. temporary or seasonal employees employed by the City not more than six (6) months during the fiscal year for special purposes). Part-time employees paid by the hour or day who do not meet the .definition of regular part-time employees. C. General Provisions - 1. The City expressly prohibits discrimination in employment on the basis of race, religious creed, color, national or ethnic origin, ancestry, mental or physical disability, medical condition, marital status, sex, sexual preference, political opinion, political affiliation or on the basis that an individual is age forty (40) or over, or any other basis protected by federal, state or local law. 2. An employee's work performance will be evaluated by their immediate supervisor or the supervisor's designee at least once a year on a form prescribed by the Personnel Officer. Supervisors will discuss their evaluations in full with each employee, outline goals and expectations, and point out where the employee has done an outstanding job and suggesting ways in which job performance can be enhanced. All regular appointments include a probationary period as provided herein of not less than twelve (12) months for miscellaneous employees, not less than twenty-four (24) months for management employees, not less than eighteen (18) months for dispatch employees, and not less than eighteen (18) months for Public Safety sworn employees. a. Promotional appointments include a probationary period of not less than six (6) months for non - supervisory employees and twelve (12) months for supervisors. 4. Employees must be physically and mentally able to perform the essential functions of the job, with or without reasonable accommodation. CITY OF ROHNERT PARK Page 3 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations 5. The City reserves the right to amend these rules and agrees to meet and confer with representatives of recognized employee organizations on those changes that are within the scope of representation. 6. Nothing herein prevents or restricts the City's right to contract for performance of expert, professional, technical or any other services. Nothing herein prevents or restricts a Supervisor from issuing departmental rules, policies of regulations needed for the efficient operation of a City department. The definitions applicable throughout these rules are set forth in the attached Glossary and are hereby incorporated by reference. D. Bargaining Units - If any outline of conditions of employment or memorandum of agreement between a recognized employee organization and the City conflicts with the provisions of these rules, then the provisions of the memorandum of agreement will prevail. E. Personnel Records - In the case of personnel records, the term "personnel records" means any file maintained under the individual's name by his -or her employing agency containing records relating to personal data, including marital status, family members, educational and employment history, or similar information, medical history, election of employee benefits, and employment advancement, appraisal, or discipline. The City maintains personnel files for all employees which contain all records, files and documentation used to determine the employee's qualifications, performance, promotion, additional compensation, or termination or other disciplinary action. a. Each employee must promptly notify the Human Resources Department of any changes in relevant personal information, including but not limited to; mailing address; telephone number; name(s) of dependent(s); and persons to contact in an emergency, along with contact information. b. Personnel files are deemed confidential unless the employee consents to a disclosure in writing or the City is required to disclose such material by law. City personnel have access to confidential personnel files only on a "need to know" basis for legitimate business reasons. 2. The City maintains a confidential file for all employees which contains all medical information about an employee or applicant. Information in this confidential file is obtained and maintained in accordance with state and federal law (e.g. the California Confidentiality of Medical Information Act and the federal Health Insurance Portability and Accountability Act ("HIPAA"). City personnel have access to confidential medical files only on a "need to know" basis for legitimate business reasons.. All inquiries from outside agencies, firms, or individuals concerning personnel will be referred to the Human Resources Department for handling and response. This includes, but is not limited to, inquiries concerning employee performance or evaluation in connection with new employment opportunities and employment verification checks for financing purposes. This procedure applies to both former and present employees. a. Absent a written release from the employee, the Human Resources Department provides only dates of hire and termination, position title, and pay range. b. Information disseminated to inquiring parties will be extracted from the personnel files in the Human Resources Department. The City's written response to inquiries will be made a part of the employee's personnel file and will be available for his/her scrutiny. CITY OF ROHNERT PARK . Page 4 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations 4. Any employee who wishes to review his or her personnel records should contact the Human Resources Department and set an appointment at a mutually agreed upon time. The review must be done in the presence of the Human Resources Assistant or his/her designee at the location where the file is stored and at no loss of compensation to the employee. An employee may request a copy of any employment-related document that he/she has signed. This subsection does not apply to those employees covered by the Public Safety Officers' Procedural Bill of Rights (Government Code §3300 et seq.) An employee is not entitled to inspect records set forth in Labor Code section 1198.5(d) as it may, from time to time, be amended. Impact records relating to the investigation of a criminal offense or letters of reference. b. An employee is not entitled to inspect complaints, or investigation of complaints, concerning an event or transaction in which the employee was involved or participated to the extent that the disclosure of such information would constitute an unwarranted invasion of personal privacy. 5. Employees have the right to respond in writing to any evaluation report placed in their personnel file. Such responses must be submitted within thirty (30) calendar days of the evaluation interview and will be included in the personnel file records. F. Destruction of Records - The employee personnel records are considered a permanent record and all personnel file documents are retained by the City for the duration of the employee's period of employment and for any subsequent period required by law. a. The records of former employees are retained in accordance with the scheduled established in Resolution 90-161. b. Shredding destroys personnel records that have reached the time limit established in Resolution 90-161. SECTION 2 - PAY PLANS AND COMPENSATION A. Classification Plan - Creation of classifications_ The City Council, upon recommendation by the Personnel Officer, shall create a classification plan for City employees. Each position shall be allocated to a class identified by class title. Positions shall have the same class title when they conform to the same specification or when the positions' descriptions are sufficiently similar as to qualifications, educational requirements, responsibilities, level of supervision, and other characteristics. 2. Specification of classes. A class may include more than one position. Each class will have a specification, which includes: a concise; descriptive title, a brief definition, a description of the essential job duties and responsibilities, a statement of special requirements, and a statement of desirable qualifications. 3. Reclassification. The Personnel Officer is responsible for reviewing the duties and responsibilities of positions and recommending to the City Council the creation of new classes and the abolition of existing classes. The Personnel Officer shall review classifications and make determinations in the following situations: Upon the recommendation of the Supervisor or upon the request of an employee, the Personnel Officer has the right to reallocate a position to a different class whenever its duties change materially, provided the reclassification can be accomplished within budget limitations. The Personnel Officer has the discretion to determine when the duties have materially changed which CITY OF ROHNERT PARK Page 5 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations warrant a reclassification. To process reclassifications in a timely manner, the following process will be followed: i. Supervisor or employee submits a request of reclassification to the Human Resources, Department. ii. Within fifteen (15) working days, the Human Resources Department makes an initial determination whether the employee's ongoing job duties and responsibilities warrant a position reclassification. Once completed, the Human Resources Department forwards its recommendations to the Personnel Officer. iii. Within fifteen (15) working days the Personnel Officer affirms or modifies the Human Resource Department's recommendations. As a general guideline, the Personnel Officer will provide the following conclusions to the employee and his or her supervisor: re -assign work duties so the employee is no longer working outside of classification, appoint employee to existing classification with greater responsibility, or create a new classification that more accurately reflects the employee's ongoing job duties and responsibilities. b. When the duties of a position so change that no appropriate class for it exists, the Personnel Officer must prepare an appropriate class specification for it and submit it to the City Council for approval. c. Reclassification of a position. may not be used to circumvent the rules and regulations concerning demotion, promotion or compensation. B. Salary Ranges,'Plans and Compensation - 1. Meet and confer. The City will meet andconfer regarding changes to salary rates or salary ranges affecting existing employees represented by a recognized employee organization.. After meeting and conferring, the Personnel Officer will prepare the pay plan, which establishes a flatrate or salary range for each class. 2. Changes to salary ranges. When the City Council changes a salary range for a class, all employees' salaries in the class will be adjusted to the corresponding step in the new range. 3. Transfer to another class. An employee whose position is moved from one class to another class that has the same salary range does not receive a change in salary. When an employee is moved from one class to a class with a higher maximum salary, the employee's salary in the higher class will be the minimum salary for that class, unless that minimum is lower than, or the same as, the employee's salary at the time of the move. In that event, the employee will receive the next higher step within the pay range of the higher class. Employees receiving a promotion will receive at least a 5% increase in salary unless limited by the salary range maximum. The new review date for promoted employees is the date of promotion or in six (6) months if the employee in placed at Step A. 4. Demotions. When an employee is demoted, (moved from one class to a class with a lower maximum salary) the Personnel Officer will set the employee's salary within the range of the class to which the employee has been demoted. In this event, the employee's anniversary date will be the same as the effective date of demotion for purposes of conducting performance reviews and making corresponding salary, adjustments. The employee's original hire date will continue to determine his or her eligibility for other types of benefits and leave accruals. 5. Reclassifications. An employee whose position is reclassified from one class to a class with a lower maximum salary retains his/her original anniversary date. A reclassified employee retains the salary of the higher class if the employee's salary at the time of reclassification does not exceed the maximum salary for positions of .the lower class. If that salary does exceed that maximum, the { CITY OF ROHNERT PARK Page 6 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations, employee will continue to receive his/her present salary until such time as the maximum salary for the class exceeds his/her rate of pay. C. Employee Performance Review and/or Evaluation - The performance evaluation process is intended to improve productivity and foster communication between supervisors and employees. Evaluations should be conducted at least annually in accordance with the schedule set forth for that employee's job classification and should be based upon position -specific performance elements and work standards. The evaluation must indicate clearly whether overall performance is superior, satisfactory, or substandard. The review process must provide for employee feedback and face-to-face communication. Results of the performance review will be utilized to determine employee's training and development needs. 1. Salary adjustments. Results of the employee's current performance review will be used to'determine salary adjustments on the employee's anniversary date. Employees whose work performance is satisfactory will be eligible for advancement to the next higher step (not to exceed the maximum) of the salary range. Employees who receive a less than satisfactory rating may not be eligible for a salary advancement on their anniversary date.. 2. Employee review and response. Employee will be provided with a copy of his/her performance evaluation twenty-four (24) -hours prior to the evaluation interview. Employees have the right to - respond in writing to the evaluation report should they so desire. Said responses should be submitted to1he reviewer no later than thirty (30) days after the evaluation interview.: Contents of an employee's performance evaluation are not subject to the grievance procedure. 3. Copies kept in personnel file. The employee's complete, original, and signed performance evaluation - including any written comments provided by the employee - is filed in the employee's official personnel file kept in the Human Resource Department. D. Pay Period — The pay period for all employees is bi-monthly on the 15th and the last day of the month. When the 15th or the last day of the month falls on a weekend or holiday, paychecks will be available the prior Friday. All paychecks are to be distributed to the departments and delivered to the employee by noon on the 15th or the last day of the month. Time cards. All employees are required to keep a timecard and accurately record all hours worked. a. Full-time employees. Regular full-time employees will be paid for the prior two-week period worked. b. Part-time employees. Regular part-time and hourly part-time employees must submit their timecards to the Finance Department on the 5th and 20th of the month and will be paid the following payday for the time submitted. 2. Direct deposit. Any employee wishing to have their paycheck directly deposited may do so by contacting the Finance Department and filling out the required documents. CITY OF ROHNERT PARK Page 7 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations E. Overtime - Overtime hours must be approved in advance by the employee's direct supervisor or Department Head. Overtime is to be kept to a minimum consistent with maintenance of essential City services. All non-exempt employees will be paid overtime as required by applicable law and in accordance with any provisions in applicable memoranda of agreement. F. Compensatory Time Off - Subject to applicable memorandum(s) of agreement or the outline of certain employment conditions for non -represented employees, compensatory time off may be granted in lieu of overtime pay for overtime work performed by eligible employees. Compensatory time off is subject to the accrual cap in the relevant memorandum of agreement. 1. Approval of overtime. Employees must obtain pre -approval before working any overtime.. The Supervisor will authorize such overtime work and will notify the Personnel Officer upon such authorization. The Supervisor is responsible for arranging his/her department so that compensatory time off can be taken. 2. CTO for exempt employees. Management employees and any bona fide exempt personnel will receive administrative leave, as qualified under FLSA, in -lieu of the compensatory time off. All exempt personnel must record leaves of four hours or more using the City's "Employee Absence Report" and submit it to the appropriate immediate supervisor. 3. City reserves the right to pay overtime in lieu of accruing CTO. At the discretion of the City, certain personnel may be paid for all or a portion of overtime worked in lieu of accruing CTO. The City can elect to pay employees for overtime worked if it is determined that an employee cannot reasonably take the CTO without hindering the performance of essential City functions. 4. Pay -out of accrued CTO. The City retains the right to pay out unused CTO at all times selected by the City. The current memorandum(s) of agreement or outline of certain conditions of employment will reflect accrual information, time, and manner in which any payment for unused compensatory time will be made. 5. Payment upon separation. Upon separation, all employees will be paid a lump sum for all outstanding approved and accrued compensatory time and/or administrative leave. Use of CTO. Employees who wish to use CTO must obtain prior authorization of their Supervisor or Department Head. The City's policy is to permit the use of CTO within a reasonable period after the request for use is made. Use of CTO on the specific dates requested an employee will be permitted as much as reasonably' practicable taking into account the operational needs of the department. To facilitate scheduling, employees are encouraged to provide as much advance notice as possible of the dates they desire to use CTO. SECTION 3 - BENEFITS A. Holidays Scheduled holidays. The. City Council establishes the holidays to be observed by the City for each calendar year, subject to modification by any applicable MOA. Generally, the City observed as holidays those days proclaimed by the President of the United States, the Govemor of the State of California, and/or the Mayor of the City of Rohnert Park to be public holidays. Additionally, the City usually observes any day declared by the Governor to be a day of mourning or special observance for State employees. Weekend holidays. Generally, when a holiday falls on a Saturday, it shall be observed on the preceding Friday. When a holiday falls on a Sunday, it shall be observed on the following Monday. If a holiday falls on an employee's regularly scheduled day off, the applicable memorandum of CITY OF ROHNERT PARK Page 8 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations agreement will determine whether the employee is paid holiday pay or given compensatory time off. It any outline of conditions of employment or memorandum of agreement conflict with this subsection, the provision of the conditions of employment or memorandum of agreement will prevail. Holiday pay. Regular full-time and regular part-time employees are entitled to receive time off with pay at their regular rate of pay for the holiday. Regular part-time employees receive either 50% or 75% of the holiday pay as determined by the number of hours per week the employee is normally scheduled to work. An employee who resigns may not select a holiday as the employee's last day of employment. 4. Required work on holiday. An employee whose job performance is essential to maintain public services may be required to work on a holiday. In such cases, the applicable MOA will specify the pay and/or benefits received for the work performed on holidays. B. Vacation - Vacation policy. All regular full-time and regular part-time employees are entitled to vacation time off work with pay. Eligible regular part-time employees accrue vacation at the rate of 50% or 75% of the allotment established for full-time employees as determined by the number of hours the part-time employee is regularly scheduled to work. Eligible employees will accrue vacation from the date -of -hire but may not take accrued vacation until the completion of six (6) months of continuous service. However, upon completion of six months of service, he/she will be eligible to request a scheduled vacation. This vacation policy is subject to modification through an applicable MOA for represented employees. 2. Vacation accrual. Vacation accrues for regular full-time employees according to the following schedules established in the applicable MOA's or Outline of Benefits for the Management and Confidential Units. 3. Use of vacation. An employee's scheduled vacation must be approved by his/her supervisor. The smallest amount of vacation time that may be used is '/ hour (15 minutes). An individual may have unused annual vacation leave carried over to the following calendar year. If maximum accrual is reached, further vacation accrual will stop. When the employee uses paid vacation time and brings the available amount below the cap, vacation accrual will resume at the regular monthly accrual. The City may make an exception to the vacation accrual cap in extraordinary circumstances where, due to the requirements of City service, an employee is required to forego a vacation during the particular calendar year. In such cases, the affected employee may apply to the Personnel Officer to increase his or her vacation cap by the number of days the employee was not permitted to take as vacation days. The Personnel Officer may, in his or her sole discretion, grant such requests from time to time. Vacation at termination. Upon termination, an employee shall receive a lump sum payment for the balance of accrued vacation hours. Payment for unused vacation shall be made at the rate of pay in effect for such employees at time of termination. When termination is caused by the death of the employee, pay for unused vacation shall be paid to the same beneficiary the employee has designated for Life Insurance benefits. Beneficiary designation otherwise, shall be in writing,'signed by the employee and filed with the Finance Department, Payroll Office. Vacation accruals are not paid to employees who are employed by the City six months or less. 5. Holidays falling during vacation. When a day designated and observed by the City as a holiday occurs on a day on which an employee is taking vacation, such employee shall not be charged as using vacation for that day. The employee's compensation for that day shall be holiday pay and he/she shall not be paid or charged for vacation. This holiday policy is subject to modification through an applicable MOA for represented employees. CITY OF ROHNERT PARK Page 9 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations 6. Illness during vacation. If an employee becomes ill or is injured while on vacation, the time off will still be counted as vacation time and not sick time. 7. Vacation accrual during leave of absence. Employees who are off work on a _ paid leave shall continue to accrue vacation during the leave period. Employees who are off work on an unpaid leave shall no longer accrue vacation after ninety (90) calendar days.. C. Sick Leave - 1. Eligibility. Regular full-time and regular part-time employees are eligible for sick leave in accordance with the applicable MOAs. Unrepresented, confidential, and management employees' eligibility for sick leave is specified in the applicable City resolution outlining their conditions of employment, benefits and salary adjustments. 2. Accrual. Sick leave shall be accrued in accordance with the applicable MOA's or Outline of Benefits for the Management and Confidential Units. 3. Use of sick leave. a. To qualify for sick leave, the employee must report his/her illness or injury to his/her supervisor at the beginning of any sick leave period and daily thereafter unless otherwise arranged. The supervisor may require a written statement from the employee's health care provider verifying that the employee is or was incapacitated and unable to perform his/her duties. Any absence of five (5) days or more for sick leave will require a certification from a health care provider. b. Sick leave may be for an employee's per non -industrial illness or injury. Additionally, the employee may use up to one-half his/her yearly paid sick leave accrual (based on calendar year) to attend to an illness of a child, parent, spouse, or domestic partner of the employee or the child of the employee's domestic partner. c. An employee may use sick leave for medical examinations and appointments provided, however, that such leave time may be limited to four (4) hours in anyone working day at the employee's supervisor's discretion. d. An employee requesting to use paid sick leave must specify whether the use is for personal illness or to care for a family member. In the event that an employee exhausts his/her paid sick leave, he/she may be entitled to additional unpaid leave under the Family and Medical Leave Policy. e. Any employee who is absent from work on sick leave shall not engage in work or other activities at any time that would be in conflict with the inability to report for work and to perform the duties assigned. If an employee violates this policy, appropriate disciplinary action will be taken. 4. Sick leave accrual during leave of absence. Employees who are off work on a paid leave shall continue to accrue sick leave during the leave period. Employees who are off work on an unpaid leave shall no longer accrue sick leave after ninety (90) calendar days. 5. Accumulation. Accrued sick leave may be accumulated to the limits described in the applicable Memorandum of Agreement. 6. Sick leave and Workers' Compensation disability payments. An employee receiving temporary disability'payments under the Workers' Compensation Laws, may use accumulated sick- leave in order to continue to maintain his/her regular income. Under such circumstances, the employee shall be paid (out of his or her sick leave balance) the difference between his/her full salary in proportion to the amount of his/her full salary paid by the City during such period of disability. CITY OF ROHNERT PARK Page 10 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations D. Bereavement Leave - In the case of death within the immediate family of an employee, the employee shall be entitled to three (3) days of paid leave. An additional two (2) days of sick or vacation leave may be taken upon approval of the employee's supervisor if the employee must travel out of the area (at least .250 miles one way). 2. Immediate family in this case means: spouse, domestic partner, father, father-in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, child (including stepchildren), stepparents, aunts, uncles, grandparents, grandparent -in-law, grandchildren and relationships in loco -parentis and close personal relationships, with the approval of the City Manager or his/her designee. The employee's supervisor may require proof of death of the person(s) for whom the employee is taking bereavement leave. E. Military Leave - Eligibility. The City grants military leave to all employees for service in the uniformed services in accordance with federal and state law. 2. Notice. The employee must notify his/her supervisor of upcoming military duty at soon as he/she becomes aware of his/her obligation and provide a copy of his/her military orders. 3. Compensation. Employees on temporary military leave will be paid their normal salary for the first thirty (30) calendar days while engaged in the performance of ordered military duty. Pay for such purposes shall not exceed 30 days in each fiscal year. If the employee's military leave exceeds thirty days, the City will continue to pay the difference between the employee's normal salary and the total of his/her military compensation if the employee is called to active duty as a result of a declaration of emergency, war, or as necessary for homeland security as declared by the President of the United States, Secretary of Defense, Secretary of Homeland Security or the Governor of California. In such cases, the employee shall submit his/her military earning statement to the Finance Department, Payroll Office to assist in calculating the employee's salary. In no event will the employee be compensated in excess of his/her normal City salary. All other military leave is unpaid except where necessary to maintain exempt status under the Fair Labor Standard Act. Employees may elect to use any other accrued paid leave time (e.g. vacation) during unpaid military leave. Employees will receive any merit and/or general salary increases for which they become eligible during military leave. 4. Benefits. a. Health insurance. All health insurance benefits will remain in place while the employee is in a paid military leave status as indicated in Section 3 above. For employees in a non -pay status, all health insurance benefits will continue for a period of 12 workweeks on the same terms and conditions as if the employee were not on a leave of absence. The 12 workweeks would be calculated based on the beginning of non -pay status. Thereafter, the employee has the option to continue his/her health plan benefits, at the employee's expense, for up to eighteen months. For employees both in a paid and unpaid status, the benefits shall be provided in accordance with the City's applicable agreements, outlines, rules, policies and procedures and all state and federal laws. Such benefits may be subject to individual plan provisions. Pension plan benefits. During any period of paid -leave, the City will pay the employer and employee contributions to CaIPERS. Additionally, employees returning from military leave are entitled to pension benefits that accrued during military service and to any CalPERS contributions CITY OF ROHNERT PARK Page 11 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations that would have been made if the employee had not been absent due to military leave. Military leave is not considered a break in service for purposes of pension benefits. c. I Vacation benefits. Vacation benefits continue to accrue during paid military leave. Employees returning from military leave are entitled to begin accruing vacation at the rate the employee would have attained if the employee had not taken military leave. d. Seniority. Employees returning from military leave are entitled to the seniority and other rights and benefits determined by seniority that they would have attained with reasonable certainty had the employee not taken a military leave. Reinstatement. Employees will be reinstated in accordance with all applicable laws. Upon completion of military leave, the employee is required to furnish the Human Resources Department a copy of his/her military separation document. Reinstatement will not be denied or delayed if the information does not yet exist or is not readily available, however, the employee is required to provide the, information as soon as it is available. Reinstatement will be denied only when legally permissible. Federal law provides for the following reinstatement period: For military leave of less than 31 days, the employee must report for reemployment at the beginning of the first regularly scheduled workday that would fall eight hours after he or she returns home, unless reporting within such time frame is impossible and then the employee must report as soon as possible. b. For military leave of more than 30 days but less than 181 days, the employee must report for reemployment within 14 calendar. days following completion of service, unless reporting within such time frame is impossible and then the employee must report as soon as possible. For military leave greater than 181 days, the employee must apply for reemployment within 90 days of completion of the service. F. Family And Medical Leave - Eligibility. Family and medical leave ("FML") shall be granted in accordance with the provisions of state and federal law. All employees who meet the eligibility criteria stated in this policy are entitled to take an unpaid FML. To qualify for FML, an employee must have been employed by the City for a period of twelve months and have worked for at least 1250 hours during the 12 -month period immediately preceding the leave. FML may be granted for the following reasons: (1) the birth of a child to an employee or placement of a child with an employee in connection with the adoption or foster care; (2) to care for a child, parent, spouse or domestic partner who has a serious health condition; or (3) for the employee's own serious health condition that makes the employee either unable to work at all or unable to perform one or more of the essential functions of the position assigned. 2. Amount of FML. Eligible employees are entitled to FML totaling twelve (12) weeks within a 12 -month period. The 12 -month period within which the leave must be taken begins on the date the employee's leave begins and concludes 12 months after that date. This leave shall be concurrent with any disability leave associated with pregnancy, childbirth, or related pregnancy conditions as provided in the City's Pregnancy Disability Leave (PDL) Policy. 3. Intermittent leave. When medically necessary (as certified by a health care provider), leave may be taken on an intermittent or reduced leave schedule. "Intermittent leave" is leave taken in separate blocks of time due to a single event, rather than for one continuous period of time, and may include periods of not less than 1/4 of an hour and up to several weeks. The City may require an employee CITY OF ROHNERT PARK Page 12 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations who is on a reduced work schedule or intermittent leave to temporarily transfer to an alternative position, with the same pay and benefits, if the'alternative position better accommodates the required work schedule than the employee's usual position. 4. Notice of leave. An employee must provide at least thirty (30) days -'advance written notice of the need for FML whenever possible. If thirty (30) days notice is not possible, the employee must give notice 'as 'soon as possible. If the employee fails to give thirty (30) days advance notice for foreseeable events without any reasonable excuse for the delay, the City reserves the right to postpone the leave until at least thirty (30) days after the written notice was received. 5. Statement of health care provider. When the leave is for a serious health condition, a health care provider must provide -written certification to support the request for leave. The statement for an employee's serious health condition shall specify the commencement date of the event which prevents the employee from performing the functions of his/her position, the anticipated duration of the leave; and' a statement that the employee is unable to perform the essential functions of his or her position. The statement for the employee to attend to a family member shall state the date of commencement of the serious health condition; the probable duration of the condition; an estimate of the amount of time that the health care provider believes the employee needs to take in order to care for the family member; and that the serious health condition warrants the participation of the employee.' If the FML request is for the employee's own serious health ,condition, the City may require, at its expense, a second opinion from a health care provider designated by the City. The health care provider designated by the City will not be one who is employed on a regular basis by the City., If the second opinion differs from the first opinion, the City may require, at its expense, that the employee obtain a third opinion by a health care provider .approved jointly by the City and the employee. The third opinion shall be considered final and binding on the City and the employee. A new statement from a health care provider may be required if the employee requests an extension to the leave requested in the original statement. The City does not require the certification disclose the underlying diagnosis without consent from the employee. 6. Pay during leave. FML is unpaid except to the extent the employee elects to substitute accrued paid leave time. An employee may use accrued sick leave when the FML is foe the employee's or the employee's.family member's serious health condition. An employee may substitute accrued vacation. leave, compensatory time off 'and/or paid administrative leave for any FML. The substitution of paid leave time does not extend the 12 -week maximum leave time. 7. Insurance benefit premiums during FML. An employee is eligible for the same insurance benefits and premium payments for each benefit during FML as if the employee were not on leave, for a maximum of twelve (12) weeks. An employee on unpaid leave beyond the twelve (12)weeks is no longer considered on FML and; therefore, if the, employee wishes to continue health insurance coverage he or she may do so at his or her expense, at the City's group rates. The employee must arrange for payment of his/her premium contribution, in advance. A lapse in insurance coverage will .occur if a premium payment is more than 30 days late. 8. Other benefits during FML. During any portion of FML for which an employee substitutes other paid leave benefits, the employee will continue to accrue paid leave benefits (i.e., sick leave, vacation leave), seniority, and other benefits to the same extent that the employee would accrue those benefits if not on FML. Employees, on FML are not eligible for holiday pay (e.g. paid for holidays worked) for holidays that fall during FML 9. Reinstatement. Except as provided in Section 21.3.7, an employee who takes FML shall be eligible for reinstatement to the employee's former position at the former rate of pay. However, if the position CITY OF ROHNERT.PARK Page 13 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations is not available due to business necessity, the City may instead offer the employee a job that is comparable in terms of pay and duties. An employee retains the same right to employment as if not on FML. If an employee fails to report to work promptly at the end of PDL, the employee will be assumed to have abandoned his/her employment unless additional leave has been approved. 10. Reinstatement for key employees. If reinstatement of a key employee causes a substantial and grievous economic hardship to the City, the City may deny reinstatement of the key employee to the position held at the time FML was requested. A key employee is defined as an employee who is paid on a salary basis and is among the highest paid 10 percent (10%) of all City employees as determined at the time of the request for leave. 11. Statement regarding return to work. If the employee takes FML leave for his or her own serious health condition, the City requires a statement by the employee's health care provider that the employee is fit to return to his/her job. 12. Other work. The City shall take appropriate disciplinary action if it determines that an employee has engaged in other work during a FML that is inconsistent with the employee's use of FML. . 13. Definition of health care provider. A health care provider as used herein means a person holding either a ,physician's and surgeon's certificate under applicable California law or an osteopathic physician's and surgeon's certificate under applicable California law or any other individual duly licensed as a physician, surgeon, or osteopathic physician or surgeon .in another state or jurisdiction who directly treats or supervises the treatment of serious health conditions or any other person who meets the definition of others "capable of providing health care services" as set forth in the federal Family and Medical Leave Act and its implementing regulations. G. Pregnancy Disability Leave - 1. Eligibility. Any employee who is disabled from working due to pregnancy, childbirth or related medical conditions is eligible for Pregnancy Disability Leave (PDL). 2. Amount of PDL. PDL will be allowed for the period of disability but not to exceed four (4) months (88 working days for full-time employees and pro -rata for part-time employees). PDL may be taken on an intermittent or reduced hour basis when determined medically advisable by the employee's health care provider, e.g., for morning sickness, prenatal doctor's appointments. The smallest increment of time that can be used for such leave is 1/4 of an hour. The City may require an employee who is on a reduced schedule or intermittent leave to temporarily transfer to an alternative position if the alternative position better accommodates the required work schedule. 3. Notice of PDL. Whenever possible, an employee must provide at least thirty (30) days advance written notice of the need for PDL. If thirty (30) days notice is not possible, notice must be provided as soon as possible. 4. Transfer privileges. Employees who are pregnant or have a pregnancy -related medical condition may. request a transfer to a less strenuous or hazardous position or to less strenuous or hazardous duties, . if such a transfer is medically advisable and can be reasonably accommodated. Where transfers are made based on the employee's health needs, the employee will receive the pay specified for the alternate position and/or duties. Statement by health care provider. An employee requesting PDL shall provide the Human Resources Department with certification from her health care provider stating the anticipated delivery date and estimated dates and duration of the disability. If there is a change in diagnosis, and the dates are either accelerated or delayed, notification from the health care provider is required. CITY OF ROHNERT PARK Page 14 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations A health care provider's statement must be submitted verifying the need for pregnancy disability leave or for transfer; stating the following: The date on which the employee became disabled due to pregnancy, childbirth or related medical condition or the date on which the need for a transfer became medically advisable; b. The probable duration of the period or periods of disability or the need for transfer; and c. A statement that, due to the disability, the employee is unable to perform one or more of the essential functions of her position without undue risk to herself and, the successful completion of her pregnancy, or that transfer is medically advisable. A new statement may be required if the employee requests an extension of time beyond that specified in the original statement. Any changes in the information contained in the health care provider's statement must be promptly reported by the employee to the Human Resources Department. 6. Use of accrued leave while on pregnancy disability leave. An employee may use any combination of accrued paid leave during the duration of PDL. The substitution of paid leave does not extend the maximum length of a PDL. 7. Insurance benefit premiums during PDL. An employee will receive the same insurance benefits and premium payments during PDL as if the employee were not on,leave, for a maximum of twelve (.12) workweeks. An employee on unpaid PDL beyond this period may continue health insurance or other benefit coverage at own her,expense, at the City's group rates. The employee must arrange -for payment of the premium contribution in advance. A lapse in insurance coverage will occur if a premium payment is more than 30 days late. 8. Other benefits during PDL. During any portion of PDL for which an employee substitutes other paid leave benefits, the employee will continue to accrue paid leave benefits (i.e., sick leave, vacation leave), seniority, and other benefits to the same extent that the employee would accrue those benefits if not on PDL. Employees on PDL are not eligible for holiday pay (i.e. pay for holidays worked) for holidays that fall during the PDL. 9. Reinstatement. An employee who takes PDL shall be eligible for reinstatement to her former position at her former rate of pay. However, if the same position is no longer available due to business necessity, the City may instead.offer a job that is comparable in terms of pay and duties. If an employee fails to report to work promptly at the end of PDL, the employee will, be assumed to have abandoned her employment'unlessadditional leave has been approved. 10: Statement regarding return to work. The City requires an employee returning from PDL to provide a statement from a health care provider that certifies the employee's fitness for duty. 11. Other work. The City shall take appropriate disciplinary action if it determines that an employee has engaged in other work during a PDL that is inconsistent with the employee's use of PDL. 12. Definition of health care provider. A health care provider as used herein means a person holding - either a physician's and surgeon's certificate under applicable California law or an osteopathic physician's and surgeon's certificate under applicable California law or any other individual duly licensed as a physician, surgeon, or osteopathic physician or surgeon in another state or jurisdiction who directly treats or supervises the treatment of serious health conditions or any other person who meets the definition of others "capable of providing health care services" as set forth in the federal Family and Medical Leave Act and its implementing regulations. CITY OF ROHNERT PARK Page 15 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations H. Work -Related Injury And Illness Leave - 1. Eligibility. All City employees are covered by Workers' Compensation Insurance. All regular employees are eligible for industrial sick leave as provided in the current applicable memorandum(s) of agreement. 2. Reporting accidents and injuries. An employee who is injured or becomes ill in the course of employment must immediately report the incident to the employee's supervisor. The supervisor must provide an Employee's Claim for Workers' Compensation Benefits form to the injured/ill employee for .completion as soon as possible. Within 24 hours of receipt from the employee, the supervisor must submit the completed supervisor's report of injury to the Human Resources Department. An employee who fails to promptly report a work -incurred injury or illness to his or her supervisor may be subject to discipline, up to and including termination. 3. Temporary disability benefits. An employee eligible for temporary disability payments under the Workers' Compensation Law will receive the amount as provided by that law. 4. Salary continuation integration with accrued leave. Employees receiving temporary disability payments under the Workers' Compensation Law may elect to use accrued paid leave benefits at the .same time they are receiving temporary disability, but only up to an amount which, when combined with temporary disability payments, does not exceed one hundred (100%) percent of the employee's normal salary. Accrued leave hours shall be charged to the extent of wages paid by the City to the employee. 5. Termination after work-related injury or illness. Unless otherwise prohibited by law, an employee may be terminated after the treating physician's finding that the employee's condition is "permanent and stationary" and that the disability precludes the employee from doing the essential functions of the job. 6. .Anniversary date. A regular employee who is absent from work as the result of a work -incurred injury or illness shall retain his/her anniversary date. An employee who has not completed the probationary period is ineligible for certification to regular status during leave for a work-related injury or illness and the. dater for completion of the probationary period will be extended to reflect the amount of time absent on such leave. 1. Witness Duty - An employee who is required to appear as a witness or to otherwise participate on behalf of the City in any judicial or administrative proceeding shall receive pay as though at work for time spent in the proceeding. The employee must remit any witness fees received to the Finance Department, Payroll Office. An employee subpoenaed to appear in a proceeding in which the City is not a party shall be granted leave without pay during the time required for that appearance, except where necessary to maintain the employee's exempt status under the.Fair Labor Standards Act. The employee may use accrued vacation, administrative leave or compensatory time for this purpose. J. Jury Duty - All regular and probationary employees called to. jury duty will be granted a paid leave. A copy of the jury summons must be given to the Human Resources Department. The employee shall receive full pay for the. time served on jury duty, provided the employee remits to the City all fees as soon as received by the employee for such duties. Compensation for mileage or subsistence allowances shall not be considered as a fee and shall be retained by the employee. CITY OF ROHNERT PARK Page 16 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations All other employees will be granted leave without pay except where necessary to maintain the employee's exempt status under the Fair Labor Standards Act. If an employee is required to report to jury duty within 2 hours of the scheduled start of the workday, the employee is not -required to report to work at the start of the workday, but shall report directly to jury duty. If an employee is released from jury duty with more than one-half of his/her workday remaining, the employee is required to report to work to complete the regularly scheduled workday. K. Unpaid Administrative Leave - Eligibility. Upon written request of an employee, the Personnel Officer may approve in writing an unpaid leave of absence without pay for a period not to exceed six (6) months. 2. Reason for leave. Unpaid Administrative Leave will be granted for the following purposes: a. School visit leave. An employee who is a parent, grandparent, or duly appointed guardian with custody of a child in a licensed day care facility or in kindergarten through 12th grade will be granted up to 40 hours in a 12 -month period (not'to exceed 8- hours in one month) to visit the school site, if reasonable prior notice is given to the Personnel Officer. Additionally, a parent, grandparent, or guardian of a child may take time off to appear at a school in connection with the suspension of a child. The employee may use accrued leave for school visits. If accrued leave is exhausted, the Personnel 'Officer may allow the employee to work an alternative schedule to accommodate the leave or provide leave without pay. Written proof ofr the date and time of the visit signed by an appropriate school official may; be required to be provided to the Personnel Officer on return to the,job. b. Voting leave. Any employee, if he or she does not have sufficient time outside of working hours to vote, may request up to two (2) hours of accrued paid leave either at the beginning or end of scheduled working hours to enable the employee to vote. If the employee has no accrued paid leave, time off shall be granted without pay except where necessary to maintain exemptions under applicable state and federal wage and hour laws. c. Domestic violence leave' An employee who is the victim of domestic violence may take unpaid leave or use any available paid time off benefits to ensure his/her health, safety or welfare, of that of his/her child,' by obtaining a temporary restraining order, a restraining order, or other court assistance. Additionally, an employee may take leave to seek medical or psychological treatment, to obtain necessary social services, and/or to participate in safety planning or take other actions to increase safety. The employee must provide reasonable notice of the need for such leave and shall provide evidence satisfactory to the Personnel. Officer of participation in one or more of the activities specified in the preceding sentence. The amount of leave provided shall be in accordance with Labor Code section 230.1. d. Crime victim assistance leave. An employee who is the victim of a crime, the immediate family member -of a victim, a registered domestic partner of a victim, or child of a registered domestic partner of a victim may take an unpaid leave or any available paid time off benefits to attend judicial proceedings related to that crime. e. Emergency duty and training leave. Volunteer firefighters and other emergency personnel may take an unpaid leave or use accrued leave to perform emergency duty. Volunteer firefighters may take up to 14 days leave per calendar year to engage in training. The employee must provide reasonable notice to the Personnel Officer of the need for such leave and shall provide to the Personnel Officer satisfactory evidence of participation 'in the emergency duty or training. CITY OF ROHNERT PARK Page 17 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK - Personnel Rules and Regulations f. Miscellaneous leave. In addition to the leaves described above, the Personnel Officer may approve other requests for unpaid leave at his/her discretion. L. Health Insurance Benefits - Benefits. The City provides group medical, dental, and vision insurance to eligible employees and their dependents and domestic partners (effective January 1, 2005) as detailed in the applicable MOAs and City Council resolutions outlining conditions of employment and benefits. The Personnel Officer shall maintain records of the terms and conditions of the health insurance and other benefit contracts, benefit levels, and administration procedures. More detailed information regarding these benefits is set forth in the official plan documents and insurance policies that govern the plans. If there is any actual or apparent conflict between the brief summaries contained in this policy and the terms or limitations of official plan documents, the provisions of the official plan documents will prevail. Employees, who wish to inspect those documents may make an appointment with the Personnel Officer' for that purpose. Due to changes in MOAs, terms, conditions, benefit levels and administration requirements may be adjusted from time to time. 2. Commencement of benefits. The benefits described in this section shall begin the first of month following the first day of employment or on date -of -hire if it occurs on the first of the month. Health insurance waived by certain employees. The City provides eligible employees alternative medical benefits when the employee has coverage from another source and the employee waives benefits under the City's plan. These alternative benefits are described in Resolution No. 96-203. 4. C.O.B.R.A. The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) requires the City to offer employees and their eligible dependents an opportunity for a temporary extension of health coverage upon separation of employment or loss of dependency status. The specific provisions and restrictions of the Act are available from the Human Resources Department. M. Miscellaneous Employee Benefits - Disability wage plan. . The City provides a disability wage plan to regular full time and part-time employees. Benefits and conditions of the plan are more specifically described within .the City's Disability Wage Plan document available upon request from the Human Resources Department. 2. Long-term disability insurance. City provides long-term disability insurance to regular full-time and regular part-time employees. The purpose of LTD insurance is to provide eligible employees with a percentage of normal income when an injury or illness occurs on or off the job. The City provides two different LTD plans. The terms of the specific plan can be found in the applicable MOA or applicable resolution outlining conditions of work and benefits. The terms and conditions of this benefit may be modified from time to time in the event that the City changes carriers. When an employee is receiving benefits from other sources, the total amount of compensation received by the employee, including LTD benefits, shall not exceed one hundred percent (100°/x) of the employee's normal monthly income. 3. Catastrophic leave program. The catastrophic leave program provides additional paid leave time to eligible employees suffering from financial hardship and who otherwise meet the criteria of the program. Please refer to Resolution 01-270 for the details of this program. 4. Employee Assistance Program (EAP): The City'provides, at no cost to all regular full-time and all regular, 12 -month part-time employees, legal dependents, and domestic partners (per AB 205 effective January 1, 2005) an employee assistance program. The program provides access to professional counselors and therapists to assist employees in resolving stress resulting from personal issues, substance abuse, grief or work-related issues. Any information provided to a counselor or CITY OF ROHNERT PARK Page 18 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations therapist is confidential. No information is provided to the City regarding an eligible member's use of the EAP. To make an appointment with a counselor call Cigna Behavioral Health at (888) 371-1125. For more information, contact the Human Resources Department. Health Care Tax-free dollar account program. This program allows eligible full-time or part-time employees to set aside a maximum of $3,000 per calendar year of before tax wages for medical premiums, co -payments, or out of pocket medical costs, as authorized by the Internal Revenue Services and the California Franchise Tax Board. A regular employee becomes eligible on date of hire. Employee participation in this program is coordinated through the Finance Department. The tax deferral limits are subject to change due to changes in federal and/or state law. 6. Dependent Care Assistance program. This program allows eligible permanent full-time or part-time employees to set aside a maximum of $5,00.0 per calendar year before tax wages for child care expenses as authorized by the Internal Revenue Services and the California Franchise Tax Board. A regular employee becomes eligible on date of hire. Employee participation in this program is coordinated through the Finance Department. The tax deferral limits are subject to change due to changes in federal and/or state law. 7. Deferred income program. The City participates in a deferred income program now being administered by National Deferred and ICMA. This program allows eligible full-time or part -time - employees to set aside a maximum of $13,000 per calendar year ($14,000 in 2005, $15,000 in 2006) of before tax wages for post-retirement income as authorized by the Internal Revenue Services and the California Franchise Tax Board. A regular employee becomes eligible on date of hire. Employee participation in this program is coordinated through the Finance Department. The tax deferral limits are subject to change due to changes in federal and/or state law. 8. Hepatitis B program. Below is an explanation of the City's Hepatitis B Program. Employees who may have to perform first aid as a regular job duty or are in positions which might expose them to bodily fluids need to be offered the Hepatitis B Immunization Program per the City's Blood-borne Pathogens Program. These job classifications are: Public Safety Officer P.S. Sgt. P.S. Lt. P.S. Division Commander Director of Public Safety Community Services Officer Evidence Technician Property Specialist Vol. Auxiliary Firefighter Reserve Officer Seasonal Maintenance Assistant Maintenance Helper Maintenance Worker I Maintenance Worker II Public Works Services Supervisor Recreation Supervisor At the time of the pre-employment physical, the candidate has a blood testthat lets the City know if they have the Hepatitis B antibody. At the employment orientation, Human Resources Department provides the new employee (if they are in one of the jobs classes listed above) information on what Hepatitis B is and a check -off form, which indicates whether or not they wish the 3 -shot immunization program. Human Resources (HR) logs in the employee's response in its safety records. CITY OF ROHNERT PARK Page 19 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations Employees who wish the 3 -shot Hep. B series go get their shots, inform HR when they received each shot, and turn in their receipt for reimbursement. Employees with Kaiser. insurance can get them free of charge through Kaiser as preventative care and necessary due to their job class. Employees with Blue Cross insurance are instructed to get their shots at the County Health Dept. and submit their receipt for reimbursement. It is important that the employees not miss an appt. for a shot as they might have to repeat the series. There are specific timeframes for each shot. If an exposure incident occurs at work, under workers' compensation, the City has. the employee tested and if necessary they are given a Hep. B booster shot for additional protection. SECTION 4 - IN-HOUSE RECRUITMENT A. Transfer - If an employee is qualified, the Personnel Officer may approve the transfer of an employee from one position in the City to another position in the same class or to another position in a different class with the same maximum salary. Types of transfers. Voluntary request for transfer initiated by department supervisor and/or employee. b. Involuntary transfer initiated by the Personnel Officer to better serve the needs of the City. c. Transfers for disciplinary reasons are subject to the provisions of Section 8. The Personnel Officer may transfer an employee to a class with a lower maximum salary with the consent of the employee, provided the employee possesses the desirable qualifications for the position to which he/she reassigned. 2. Process for transfers. Transfer process and approval is made as follows: a. At least two weeks prior to the transfer, a notice will be sent to the affected employee(s) and bargaining unit(s) stating the nature of the transfer and an explanation as to why the transfer is necessary. b. The employee has a right to respond in writing within five (5) workdays from date of notice. c. The employee has a right, through their bargaining unit, to file a grievance within the time limits established in the grievance procedure. B. Promotion — Qualifications. A person may be moved to a class with a higher maximum salary only if he/she has the desirable qualifications for the higher class. These desirable qualifications are ascertained on the basis of information obtained from application forms,, tests, examinations, interviews, past performance reviews or evaluations, and/or input from an employee's supervisor. 2. Internal/external recruitment. In filling vacancies for positions above entry-level, consideration will first be given to existing City employees. However, the Personnel Officer may ,recruit from outside when the. Personnel Officer determines that appropriately qualified, City employees are not available to fill the vacancy. The City reserves the right to conduct an open recruitment process to fill a vacancy in a higher-level position or to fill the vacancy by advancement of a qualified employee that currently occupies a lower -level position. CITY OF ROHNERT PARK Page 20 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations 3. Request for eligible employees. When a vacancy occurs, the Supervisor may request a list of -names of persons in City employ who qualify for promotion to the vacant position for consideration from the. Human Resources Department. 4 Determining pay for promoted employees. Refer to Section 2 — Pay Plans and Compensation, Part .B, Section 3. C. Trainee Program - In an effort to provide upward mobility opportunities for current City employees and to provide employment opportunities to the general public, the Personnel Officer can add the word "Trainee" to any classification; within the financial ability of the City, except those represented by a bargaining unit, employed by the -City and to recruit and select individuals to fill positions as deemed appropriate. The training program provides an opportunity for a current employee to gain additional skills by: additional experience in a different classification; b. additional schooling; c. completion of an appropriate examination; d. 'obtaining a `State certificate or license in a specific classification. 2. Recruitment for these_ .positions may be promotional or open as deemed appropriate by the Personnel Officer and the Initial salary would be up to thirty percent (30%) below the beginning of the established salary range. Transition from trainee classification may occur as early as. six (6) months but no later than two (2) years from the date of appointment. Minimum qualifications for the position must be attained prior to transition. Transition may occur upon recommendation of the Supervisor and approval of the Personnel Officer. D. Apprenticeship Program - The City may establish an apprenticeship program in partnership With a local school district, Sonoma State University, Santa Rosa Junior College, or an accredited trade school. This program would be conducted in'cooperation with the applicable bargaining units. E. Probationary Period. The probationary periods set forth in Section 5 also apply to all placements resulting from the in-house recruitment process. SECTION 5 - RECRUITMENT PROCESS A. Announcement of Vacancies- Notices of employment opportunities in the City will be first announced in house; via electronic mail, allowing current employees the opportunity to apply for the position. The announcement will also be posted in the City offices and publicized in any other ways necessary to attract the best qualified candidates. Open recruitment. The Personnel Officer has the discretion to begin open recruitment outside of City employ when he/she knows that the City does not have. employees with the required knowledge or skills. 2. Notices. Such notices list the classes in which vacancies are anticipated, specify the class title, salary range, fringe benefits, the nature of work performed and the qualifications required for employment in the class, tell when and where to file applications for employment, and give information about the testing, scoring and selection procedure to be used. CITY OF ROHNERT PARK Page 21 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations B. Applications — Every applicant responding to a City recruitment shall file an official City application form. Applications shall be available in the City's Human Resources office. Applications and supporting documentation filed with the City are the property of the City. Any information on the application will not be made public. 1. Application form. The form by which a person applies for a position with the city is prescribed by the Personnel Officer and requires information about the applicant's training, experience, qualifications and any additional information the Personnel Officer deems pertinent to an evaluation of the applicant's fitness for a position. 2. Deadline for filing applications. Applications and all required documents must be filed in the Human Resources Department on or before the final filing date and time specified in the position announcement. 3. Rejection of applications. The Personnel Officer may disapprove an application, disqualify an applicant in an examination; refuse to place a name on an eligibility list for any of the reasons listed: a. lacks any of the requirements established for the examination or position for which application has been made; b. excessively uses narcotics and/or intoxicating liquors to the extent that they are unable to perform the essential functions of the position; c. an employee that is not physically and/or mentally able to perform the essential functions of the job, with or without reasonable accommodation; d. has made any false statement or omission of any significant fact, or has practiced or attempted to practice deception or fraud in the application, in declarations, or in securing eligibility or appointment; e. has directly or indirectly obtained information regarding the content of an examination to which an applicant is not entitled; f. previously been dismissed for cause from any public or private employment or resigned to avoid such dismissal; g. has failed to submit a complete and/or signed application within the specific time limits; h. has failed to reply within five (5) working days from the date mailing, to communications concerning availability for employment; i. has made himself/herself unavailable for employment by requesting that his/her name be withheld from consideration. j. for any material cause which, in the judgment of the Personnel Officer, would render the applicant unfit for the particular position, including a prior resignation from City services accepted with prejudice. 4. Criminal convictions. Convictions (including pleas of guilty and nolo contendere) may disqualify an applicant from employment by the City. Criminal convictions do not necessarily disqualify individuals from employment with the City. In determining whether an individual with a conviction is disqualified, the Personnel Officer will consider the following factors: a. the employment classification to which the person is applying, including its sensitivity, CITY OF ROHNERT PARK Page 22 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations b. nature and seriousness of the conduct, c: the length of time since the conduct, d. the age of the individual at the time of conduct, e. circumstances surrounding the conduct, f. contributing social or environmental conditions, and g. the presence or absence of rehabilitation or efforts at rehabilitation. 5. Employment of relatives. - A position within the City will not be filled by an individual, where that individual would be subject to supervision, evaluation, discipline, or decisions regarding compensation by a close relative. No person will serve in a department where the Supervisor is a close relative or in a division where the division head is a close relative. For. a definition of "close relative," see the glossary of terms at the conclusion of these rules. 6. Notification of disqualification. If an applicant is deemed disqualified for any of the above reasons, the Personnel Officer will notify the applicant or eligible in -writing at his/her last known' address, of the action taken. An applicant has the right to respond orally or in writing within five .(5) working.days from the date of mailing to the Personnel Officer, with no further right to appeal. C. Selection Procedure The method used to select employees shall be impartial and shall relate to those, subjects which fairly measure the abilities to execute the duties and responsibilities of the classification in which the vacancy exists. Selection procedures consist of one or more of the methods listed below. The same method shall be applied equally in a single examination. 1. Application. Information the applicant supplies on the City's application form, and any attachments thereto will be reviewed under the supervision of the Human Resources Assistant or his/her designee and the applicable department supervisor. The same criteria and point system is utilized for all applicants for the same position. 2. Examinations. The selection techniques used in the examination process will be impartial, practical, and related to those subjects which fairly measure the relative capabilities of the applicant examined to execute the duties and responsibilities of the class to which they seek to be appointed. Examinations may consist of, but are not limited to, such techniques as written. tests, personal interviews, skills and performance tests, assessment centers, review of performance evaluations, evaluation of daily work performance, evaluation of work samples. 3.. Documentary evidence: Applicants for positions. are required to provide documentary evidence of education, training, or experience. The City reserves the right to re -test the skill level of any applicant. 4. Scoring and rating. The Personnel Officer will establish the relative weights of examination and other components of a position. The basis of the final score will be included" in the job announcement. Scoring and rating systems may be numerical or non -numerical as determined by the Personnel Officer. a. Appointment preference on open/promotional recruitments will be extended to any regular City employee. Regular city employees will be granted the following scoring preference: 1 % for each year of service, with a maximum preference of 10%. Depending on the scoring established for the classification recruitment, the preference may be expressed as an additional percentage or additional points. See example below for detailed explanation. CITY OF ROHNERT PARK Page 23 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations PERCENTAGE EVALUATION (sample) Employee's Total Score = 80% Years of City Service as a Regular Employee = 10 (calculates to an additional 10%) Employee's Adjusted Total Score = 80% + 10% = 90%' POINT EVALUATION (sample) Employee's Total Points = 175 out of a possible 200 Years of City Service as a Regular Employee = 10 (calculates to an additional 20 points [200 x 10% = 20] Employee's Adjusted Total Score = 175 + 20 = 195* "The combination of an employee's performance in the examination process and years of service may give the employee a higher score than the maximum possible. In such a case, the employee shall receive the actual score calculated above the maximum and be ranked accordingly. Specifically, for the examples listed above, the employee achieving the maximum score on the percentage evaluation would _receive a total score of 100% + 10% = 110%; and on the point evaluation receive a total score of 200 + 20 = 220. In accordance with Resolution 2001-271, the City does not grant preferential status to any select group of persons when applying for a position. D. Interview Process - Interview boards. The Personnel Officer will assemble and appoint interview boards. These boards may be comprised of private citizens, experts in the field, members of another agency, City officers, City employees, and/or bargaining unit representatives. 2. Interviewers remarks. Interviewers mark on forms provided the degree to which, in their judgment, each candidate possesses the desired qualifications. The interviewer's remarks will be translated into a numerical score. Scoring sheet and interviewers' remarks are confidential. E. Eligibility Lists - After each selection procedure has been completed, the Personnel Officer or his/her designee will prepare an eligibility list containing the names of applicants who qualify for appointment to positions in a particular class. Ranking. Place the names of the qualified -applicants ("eligibles") on the eligibility list in the order of their final ranking, as determined by the selection process, with the highest rated eligible at the top of the list. If more than one person has the same score, the names will be placed in alphabetical order. 2. Duration of list. The eligibility list remains in effect for a period of six (6) months, unless the Personnel Officer extends this period, for a period not to exceed (1) year. The Personnel Officer can reduce the period if the list contains less than 5 names. In the event of early cancellation of an eligible list, the Personnel Officer will notify each person whose name appears on such list to this effect via mail to his/her last known address. This notice is to include an explanation as to why the time frame has been changed. 3. Removal from list. An applicant may be removed from a given eligibility list by the Personnel Officer . for any of the following reasons: appointment to the classification for which the eligible list was originally established; b. request by the applicant for removal from the list; c. failure to continue to meet any of the minimum standards established for the position for which the eligible list was prepared; CITY OF ROHNERT PARK Page 24 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations d. failure to contact the Personnel Officer within five (5) working days from the date of notice of an interview or offer of appointment; e. determination by the Personnel Officer that the applicant has violated one . or more of the - provisions of Section 5.6.4. 4. Vacancies. When a vacancy occurs in a class for which there is an eligibility list, the Personnel Officer will transmit the names, and all supporting documents, of all candidates with the top three ranking scores on the eligibility list to the Supervisor for consideration. F. Appointment Process — All appointments to position vacancies will be made in accordance with these rules and regulations. The power to appoint and dismiss City employees is vested in the City Manager (Personnel Officer): 1. Vacancy. The vacancy will be filled by appointment of an eligible candidate from an appropriate eligibility list, except as provided in 2 below. 2. Exceptions. a. No eligibility list. The Personnel Officer may make a provisional appointment to a position if' there is no eligibility list for the class and if the needs of,the service require that the position be filled before a selection process can be completed. A provisional appointee must: i. Meet the requirements of training and experience established for the position; ii. Not continue'for more than thirty (30) days in the provisional appointment after an eligibility list for the position has been established unless there are no eligibles on such eligibility list who are available for or who wish to be considered for appointment to the position; iii. The Supervisor may submit a written request and justification to the Personnel Officer to extend the provisional appointment in six (6) month increments. No more than two (2) extensions may be granted for each provisional appointment b. Emergency. In an emergency which threatens life, property, or the operation of necessary municipal services, the Personnel Officer may employ an individual not on the eligibility list for not more than thirty (30) calendar days. 3. Pay. A new appointee shall receive the minimum salary for the class to which the position is allocated, except that: i. In cases of extreme difficulty in filling a position, the Personnel Officer may approve appointment at a salary above the minimum. In such case, all incumbent employees in the class to which the appointment- is made shall be placed on at least the same step of the salary range as the new appointee; or ii. In'hiring exceptionally qualified personnel, the Personnel Officer may approve appointments at a salary above the minimum for the class. G. Conditional Offer of Employment -An offer of employment is contingent upon the results of the following: 1. Reference checks. Prior to conducting reference inquiries a prospective employee will be required to sign a release allowing the City to acquire information about the applicant from former employers. CITY OF ROHNERT PARK Page 25 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel. Rules and Regulations 2. Medical examination. Applicants who have been offered a regular position with the City are required to participate in a pre-employment physical. Each job classification has specific physical standards and are reasonably related to job requirements. The city is notified only that the prospective employee is medically qualified, conditionally qualified or disqualified; no other medical information will be released. Fingerprints and criminal background check. All persons employed by the City will be fingerprinted and law enforcement records checked for past criminal convictions. Information thus obtained will be confidential. Employment of, and continuation of service of employees with a criminal conviction must have the approval of the Personnel Officer as stated in Section 5.13.4. H. Probation Period - The purpose of probation is to permit the employer to observe the employee on the job and to evaluate performance. Probation is part of the promotional, training, testing and selection process. The probation period begins on the date of appointment. It is the responsibility of the supervisor to communicate with the employee in regards to his/her progress. 1. ' Duration of period. The probationary period is not less than twelve (12) months for miscellaneous employees, not less than eighteen (18) months for dispatchers, not less than eighteen (18) months for sworn Public Safety employees, and not less than twenty-four (24) months for Management employees. Employees who receive promotional appointments must serve another probationary period of at least six (6) months for .non -supervisory employees and twelve (12) months for supervisory employees. 2. Leaves of absence during probation. If an employee is absent from work for longer than five (5) working days during the probationary period, the City may extend the probationary period an amount of time equal to the days missed if necessary in order to properly evaluate an employee. 3. Extension of probation period. All efforts will be made to sufficiently evaluate the probationary employee during the assigned period. An extension of the probationary period may, however, be recommended by the supervisor and/or Personnel Officer when cause exists. If additional time is needed to evaluate the employee, the supervisor or Personnel Officer can extend the probationary period for an additional period not to exceed 'three (3) months. a. Extension of probationary period will be based on the written performance review. b. The performance review will take place ten (10) working days prior to the end of the initial probationary period. 4. Rejection during probation period. During the probationary period, an employee may be rejected at any time for any reason by the Personnel Officer. Employees who are dismissed during their probationary period have no right to hearing or appeal. Notification of rejection must be served to the probationary employee in writing. 5. Promoted employees. A promoted employee who does not successfully complete the probationary period :will be reinstated to his or her former position or to a comparable position. If, however, the employee is discharged for cause, the employee has no right to reinstatement. 6. An employee who successfully completes a probation period achieves regular status in' his/her class and is known as a regular employee. CITY OF ROHNERT PARK Page 26 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations SECTION 6 - SEPARATION AND REINSTATEMENT An employee may be separated from employment by resignation, dismissal, retirement, or layoff on account of lack of work or lack of funds. The dismissal for cause of regular employees will be in accordance with the provisions of Section 8. Other separation procedures and reinstatement procedures are,set forth below. A. Separation and/or Resignation — An employee wishing to resign is required to notify his/her supervisor in writing at least two weeks prior to their intended leave from City employment. A copy of the written resignation will be given to the Personnel Officer and then placed in the employee's personnel file. An employee who has resigned in writing may withdraw his/her resignation prior to the final date stated on the letter of resignation. The withdrawal letter will also be placed in his/her personnel file. 2. An employee who leaves the classed service without so filing a written resignation and giving two (2) weeks notice, as required above, will have this fact noted in his/her file and may be denied future employment by the City. B. Reinstatement - Upon application of a former regular employee, who has properly resigned, the Personnel Officer may, at his/her sole discretion, approve reinstatement of the former employee as provided below: An employee separated from the City's employ for six (6) months or less may be reinstated without competitive examination to the position held at date of separation, or to any other position within the same classification for which the employee would have been eligible at time of separation. Former regular full-time City employees returning to City service within the six (6) month period will be granted the full benefits they were receiving at time of separation as if there was no break in service. 2. An employee separated from the City's employ for over six (6) months who is reinstated shall be treated as a new employee. The City will reinstate into the position from which he/she has been promoted any employee who fails during a promotion to which he/she has been promoted. 4. Any employee who resigns without proper notice or resigns during an investigation or disciplinary action will not be eligible for reinstatement. 5. An employee who is granted an authorized leave to which he or she is entitled under a.federal, state or local law requiring reinstatement shall be reinstated to his/her former position as provided by law. C. Layoff - Whenever it becomes necessary to reduce the number of employees due to lack of work, economic considerations, changes in mission, technological changes, or as determined by the Personnel Officer based on other factors or when a position in the classified services is to be temporarily or permanently abolished, the Personnel Officer will notify the Human Resources Department the number of employees to be laid off or the names and number of positions to be abolished. The purpose of the procedures set forth below is to establish equitable standards to regulate such layoffs. The City's decision to reduce its work force is a management right, thus no due process or grievance procedures apply, and the decision is not subject to "meet and confer" requirements. These procedures apply only to regular employees (full or part time) and probationary employees (initial or promotional/transfer). Identification. The Personnel Officer on the basis of the administrative needs of the City determines the departments and positions subject to layoff. 2. Order of layoff: CITY OF ROHNERT PARK Page 27 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations a. Within a classification, those employees who are probationary employees in their initial probationary period will be laid off first, followed by employees in a promotional or transfer probationary period. b. The order of layoff for regular employees within a department will be determined by considering business necessity, each employee's job performance and competence, and seniority. "Seniority" for purposes of this Section shall be determined by adding together all time spent in City service, in whatever capacity, expressed in terms of years, months, and days. The seniority calculation shall not include disciplinary time off without pay or time spent on unpaid leave (unless -federal or state law requires it to be included in the seniority calculation). ii. Once seniority determinations have been made, layoffs are made in reverse seniority order (i.e. the most junior employees are laid off first). iii. Ties in seniority shall be resolved by the Personnel Officer, taking into account the past performance, disciplinary actions (if any), supervisor recommendations, and such other facts as will result in the City retaining the most qualified and efficient employees. Notice. Employees shall be given at least ten (10) business days' written notice prior to the effective date of the pending layoff. A copy of the notice shall be retained in the employee's personnel file. Exclusions. In certain instances, there may be exceptions made in the order of layoff outlined above. These exclusions would be made when: a. specialty position when qualifications for the position could not be easily obtained through a short orientation or familiarization period. b. transfer in lieu of layoff. Within the affected department or departments, a regular employee who is scheduled for layoff may be offered a voluntary reduction in classification to a lower level job classification provided he/she meets the minimum qualifications, and/or obtain proficiency through a short orientation period. a voluntary reduction by taking early retirement and/or "golden hand shake". 5. Retreat rights/voluntary demotion in lieu of layoff. a. An employee who would otherwise be laid off has the right to retreat to a vacant position which he or she previously held, provided the employee meets the current minimum qualifications for the position. b. An employee who would otherwise be laid off has the right to retreat to another position in the same classification series or to any position the employee has previously held and for which the employee is qualified that is occupied by an employee of lesser seniority. The result is that the more senior employee "bumps" the junior employee, who then is entitled to the retreat/demotion rights set forth herein. An employee who would otherwise be laid off may request to be temporarily demoted to any vacant position for which the employee is qualified. d. An employee who wishes to exercise any of the rights set forth in this subsection 5 must so notify the Personnel Officer in writing within five (5) business days of receiving the notification of pending layoff. CITY OF ROHNERT PARK Page 28 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations e. An employee who retreats or is demoted to a position as ' provided herein must serve the probationary period applicable to the new position unless the employee previously completed the probationary period in that position., 6. Reinstatement lists. The names of regular employees who have been laid off, including those who have accepted a demotion or retreated to another position are to be placed on a layoff reinstatement list by seniority within the classification from which the employees were laid off. An employees name remains on this list for a period of one (1) year from date of layoff; an employees name may be removed for any of the following reasons: [note: city management desires to keep one year in place.] a. Reappointment of the employee to his/her former classification b. Notification from employee that he/she is no longer interested in returning to the City. c. Inability to contact the employee by mail or phone at the employee's last known address in the employee's official personnel file. d. Rejection by the employee of an offer of employment within the same job classification. Failure to respond within five (5) business days of the offer shall be deemed a rejection. 7. Offer of reinstatement. If the position previously held by a laid' off employee becomes vacant; or if another position ,within the same classification series becomes vacant, then the employee with the most seniority on applicable reinstatement list shall be offered the vacant position. ,8. Restoration of benefits upon reinstatement. When an employee is reinstated to employment after layoff, all his or her prior service shall be counted toward the calculation- of leave accruals and seniority. Any unused sick leave which the employee had accrued at the time of layoff shall be restored. If an employee is reinstated to a position in which, he or she was serving a probationary period at the. time of layoff, all time on probation previously completed prior to layoff shall be counted toward determining when the probationary period ends. SECTION 7 - INCOMPATIBLE ACTIVITY/CONFLICTS OF INTEREST A. Incompatible Activity - Certain activities are incompatible with ethical, effective employment with the City. All City employees are prohibited from: 1. Participating in improper political activity prohibited by the federal Hatch Act or pertinent provisions of State Law including the California Government Code; 2. Using for private gain or advantage the influence of a City position or the facilities, equipment and supplies of the City; 3. Soliciting any favors or gifts from persons, concerns- or corporations who have, or seek to have, business contacts with the City; 4. Accepting any favors or gifts from persons, concerns or corporations who have, or seek to have, business contacts with the City in excess of the Conflict of Interest guidelines established in the Rohnert Park Municipal Code Chapter 2.60; 5. Divulging confidential information to anyone to whom issuance of such information has not been authorized; or 6. Participating in any employment or other activity, which will prevent an employee from doing his/her City job in an efficient and capable manner, is illegal pursuant to state or federal law, or which might CITY OF ROHNERT PARK Page 29 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations result in a conflict of interest between the employee's private interests and his/her official duties and responsibilities_ B. Outside Employment - City employees are expected to work for the City's bests interests and to devote their best energies and skills to their positions. For this. reason, City employees are prohibited from accepting outside employment that could conflict with the best interests of the City or interfere with the employee's ability to perform his or her City position. Examples of such prohibited outside employment include, but are not limited to: jobs/business conducted during the employee's work hours with the City; jobs/business that prevent the employee from being available for necessary overtime or emergency work period outside his or her normal working hours when such overtime or emergency duty is a regular part of his or her job; 3. business conducted using City facilities, resources or equipment (including telephones, computers, supplies, etc.) SECTION 8 - DISCIPLINARY ACTION City employees are expected to meet certain standards of job performance, interpersonal interaction, and conduct. The City may discipline any employee whose conduct or performance fails to meet reasonable City standards, i.e. for cause. Discipline may be imposed for a single incident or for a pattern of conduct. The specific discipline imposed is intended to focus the attention of the employee on the performance or conduct problem and, except in cases of discharge, to encourage changes in behavior. Disciplinary actions include but are not limited to: counseling, oral reprimand, written reprimand, reduction in pay, suspension without pay, reassignment, demotion, and discharge. Although the City generally applies the concept of "progressive discipline," discipline may include any one or any combination of actions, and the actions need not necessarily be applied in a defined order. Instead, the discipline imposed will be determined according to the severity of the infraction(s), regardless of whether prior discipline has been.imposed. Only regular employees who have successfully completed their probationary period have the right a to hearing and appeal as described in this section. An employee not covered by this Section may be disciplined without reference to these provisions; such an employee has no protected property interest in his or her employment. A. Causes for Disciplinary Action - Any regular employee may be disciplined for "good cause". Good cause is defined as reasons including, but not limited to, the following: Fraud in securing employment; 2. Incompetence or inefficiency; 3. Failure to maintain required licenses, credentials, certificates or other conditions for employment as specified in assigned classification; 4. Insubordination; 5. Dishonesty; 6. Neglect of duty, or inattention to/dereliction of duties; 7. Violation of City or Department rules and regulations, policies, procedures or general orders, whether oral or written,- CITY ritten; CITY OF ROHNERT PARK Page 30 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations 8_ Disclosure of confidential personal information of another employee; 9. Negligent or willful damage to or waste of public equipment, property or supplies; 10. Improper or unauthorized use of City vehicles or equipment; 11. Misappropriation, theft, or embezzlement of City property and/or funds; 12. Unlawful harassment or discrimination, or the failure to cooperate with the investigation of harassment, discrimination or other unlawful activities; 13. Possession of an open container, use of, or being under the influence of alcohol, non-prescription or unauthorized narcotics or controlled substances during work hours; 14. Excessive tardiness or absences, except in the case of approved leave; 15. Absence without leave, not returning from an approved leave -of -absence or obtaining a leave -of - absence under false pretense; 16. Soliciting any favors or gifts from persons, concerns or corporations who have, or seek to have, business contacts with the City; 17. Accepting any favors or gifts from persons, concerns or corporations who have, or seek to have, business contacts with the City in excess of the Conflict of Interest guidelines established in the Rohnert Park Municipal Code Chapter 2.60; 18. Failure to observe safety regulations and practices, including the use of assigned personal protective equipment; 19. Discourteous, unprofessional or abusive treatment of the public or other employees; 20. Use of abusive language; 21. Actual or threatened physical violence; 22. Conviction (including by plea of guilty or nolo contendere) of a felony or any crime involving moral turpitude; 23. Conviction of a misdemeanor (including by plea of guilty or nolo contendere). that is of a nature as to adversely affect the employee's ability to perform the duties and responsibilities of his or her position. B. Minor Discipline. — All supervisors are authorized to implement minor disciplinary measures. Minor disciplinary actions are not subject to appeal. Examples of minor discipline include the following: 1. Oral reprimand. An oral admonition to an employee whose conduct or performance must be improved and which details the areas for improvement, the degree of improvement required, and a notice that failure to improve could result in more serious disciplinary. action. Oral reprimands are noted by the supervisor, but are not documented in the employee's personnel file. 2. Documented counseling. A written memorandum showing that the supervisor has met with the employee to discuss a specific problem(s) or deficiency and which sets forth the recommendations given to the employee to address the problem(s) or deficiency in order to improve performance. Although a copy may be sent to the employee's personnel file, documented counseling memoranda are .typically maintained in the supervisor's file until they are included by notation in the employee's formal performance evaluations. CITY OF ROHNERT PARK Page 31 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations Written reprimand. A formal written notice to an employee stating the specific details concerning the subject of the reprimand, summarizing previous related disciplinary action, if any, and describing the plan for improvement. A written reprimand shall include the date of the reprimand and a statement advising the employee that continued conduct or performance at such levels may result in more serious discipline, up to and including discharge. At the time a written reprimand is issued, the employee is entitled to bring a representative of his or her choice. The employee shall review the reprimand and sign it and then shall be given a copy of it. Written reprimands are not subject to appeal, although an employee has three (3) working days following the date of a reprimand to submit his or her own rebuttal comments, which shall accompany the reprimand in the employee's personnel file. Removal of minor discipline records. At the request of the employee, records of minor discipline will be removed from the employee's personnel file three (3) years after the date of the written reprimand or documented counseling. Records will be removed provided the employee has received satisfactory performance reviews in the subsequent three (3) year period from date of the written reprimand/documented counseling and no further discipline has been initiated. The employee shall initiate the request to remove records of minor discipline through his or her Department Head. The employee's Department Head shall coordinate this request through Human Resources to ensure the appropriate criteria has been met to remove the records. Nothing in this section is intended to prevent documentation of progressive discipline. C. Major Discipline - Major discipline may only be implemented by Department Heads. Types of major discipline include the following: Suspension. The temporary removal of an employee from the City service without pay for one (1) or more working days. 'Working days" shall be determined by reference to the affected employee's normal work schedule. 2. Merit decrease. A pay step reduction where performance falls short of the normal standards or where performance is clearly inadequate in one or more critical job duties. 3. Demotion. The removal of an employee from one position and reassignment to one of lower grade or classification. 4. Discharge. The removal of an employee from City service when it has been determined the employee has been given a reasonable opportunity to conform his or her conduct to required behavior or performance standards and has failed to do so, or where an employee has committed one or more serious offenses for which no other disciplinary measure is appropriate. D. Disciplinary Process —Major Discipline. Any imposition of major discipline must follow the procedures set forth below. Notice. A written Notice of Intent to Discipline ("Notice of Intent") shall be prepared by the Department Head in consultation with the Human Resources Department. The Notice of Intent shall state: a. The specific type of disciplinary action proposed; b. The effective date of the action; c. The specific reason(s) or cause(s) for the actions; d. A copy of all written materials upon which the action is based, and e. Notice that, prior to the imposition of the major discipline, the employee has the right to respond orally or in writing at an informal hearing to explain why the employee believes the proposed CITY OF ROHNERT PARK Page 32 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations major discipline should not be imposed. A request for such a hearing must be submitted in writing within ten (10) working days of receipt of the Notice of Intent. 2. Informal hearing (i.e. Skelly hearing). At the employee's request, an informal hearing will be held prior to the imposition of major discipline. This hearing is not an evidentiary hearing, but rather an opportunity for the employee to present information as to why the proposed major discipline should not be imposed. Except by stipulation of the City and the employee, the hearing shall take place within ten (10) days of the employee's request for hearing, and it may be rescheduled only once at the employee's request. The following parameters apply to the informal hearing: The hearing shall be conducted by a responsible person designated by the Personnel Officer. b. The hearing shall include the employee, the employee's chosen representative(s) -(reasonable number), and others as directed by the hearing officer. Absent extenuating circumstances, the employee's failure to appear waives his or her right to such a hearing. c. The hearing shall be tape recorded or stenographically recorded, and a copy of the tape recording or transcript shall be provided to the employee upon request. d. At the hearing, the employee shall be given an opportunity, either orally or in writing, or both, to bring forward facts or circumstances which may cause the charges to be revised or dismissed. If the employee's information is presented by his or her representative, all statements made by the representative shall be attributed to the employee as if made by him or her personally, and it is the employee's obligation to correct any misstatement(s) by the representative. e. Following the hearing, the hearing officer will make a written recommendation to the Department Head who issued the Notice of Intent as to whether the proposed discipline should be imposed, modified, reduced or dismissed. 3. Notice of discipline. Following the informal hearing, if requested, the same Department Head who issued the Notice of Intent shall consider the hearing officer's recommendation to determine how to proceed. If he or she decides to dismiss the proposed discipline, written notice of the dismissal shall be provided to the employee as soon as practicable. If the decision is to impose discipline either as proposed or in some modified or reduced form, a written Notice of Discipline shall be prepared. The Notice of Discipline shall state: a. The specific type of disciplinary action that will be imposed; The specific reason(s) or cause(s) for the actions, setting forth specific facts that form the basis for the decision, c. The effective date of the action; and d. The applicable appeal rights available to the employee pursuant to these Personnel Rules. Disciplinary action becomes effective on the date stated in the Notice of Disciplinary Action, notwithstanding an employee's timely request for an evidentiary hearing before the Personnel Officer. E. Appeal from Maior Discipline - Any employee on whom major discipline has been imposed shall be entitled to an appeal hearing as set forth below. 1. Timing. An employee wishing to exercise the appeal rights provided in this Section must deliver a written notice of appeal to the Personnel Officer within ten (10) working days after the date of the Notice of Discipline. CITY OF ROHNERT PARK Page 33 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations 2. Employee representation. Employees may represent themselves or be represented by legal counsel or representative(s) of the employee's recognized employee organization. Evidentiary hearing. An evidentiary hearing before a neutral hearing officer shall be arranged for by the Assistant City Manager or his/her designee and shall, absent extenuating circumstances, be held within thirty (30) working days of the receiving the Notice of Appeal. The hearing shall be closed and confidential. Prior to the hearing, the Assistant City Manager or his/her designee shall supply the hearing officer with (1) the Notice of Intent and any attachments, (2) the Skelly hearing officer's written recommendation, and (3) the Notice of Discipline and any attachments. Other hearing procedures are as follows: a. The employee's presence is required. Failure to appear at the appeal hearing unless physically unable to do so shall be deemed a withdrawal of the appeal and a waiver of any further right of administrative appeal. b. The hearing shall be stenographically recorded. c. Any and all witnesses other than the City's representative shall be excluded from the proceeding until called to testify, except as mutually agreed to by the employee and the City's representative. d. Order of hearing shall be: The City's representative, followed by the employee, may make preliminary opening statements. ii. The City's representative may present oral or documentary evidence, or both, in support of the City's position; the employee may cross-examine all witnesses called by the City. iii. The employee may present oral or documentary evidence, or both, in support of the employee's position; the City's representative may cross-examine all witnesses called by the employee. iv. The City's representative, followed by the employee, may make a closing statement. e. The hearing shall be conducted in an efficient manner conducive to determining the issues, however, the technical rules of evidence do not apply. Any relevant evidence may be admitted if it is the sort of evidence on which responsible persons are accustomed to relying in the conduct of serious affairs. Oral evidence shall be taken only upon oath or affirmation. Hearsay evidence may be used for various purposes; however, hearsay standing alone and properly objected to shall not be competent to prove a charge. Irrelevant and unduly repetitious evidence may be excluded, as shall evidence that would violate other employees' rights to privacy and confidentiality of their personal information. The hearing officer (with advice of appointed counsel, if necessary) shall rule on any objections made to the admissibility of evidence or otherwise relating to the conduct of the hearing. Following the conclusion of the hearing, the hearing officer shall prepare written findings and recommendations and provide them to the City Manager. The hearing officer may recommend changes to the proposed discipline. However, if the hearing officer finds that the underlying facts giving rise to the charge(s) are proved by a preponderance of the evidence, the hearing officer may not recommend a reduction in discipline if reasonable minds could differ as to the proper level of discipline. If the hearing officer recommends a reduction in discipline, he or she must make a specific finding that reasonable minds could not differ as to the appropriate level of discipline and set forth the facts upon which he or she based such finding. If the hearing officer finds that none of the charges are supported by the evidence presented, the recommendation shall be that no disciplinary action be taken. CITY OF ROHNERT PARK Page 34 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations 4. City Manager's Determination. The hearing officer's findings and recommendations shall be forwarded to the City Manager for his or her review_ The City Manager will follow the recommendations of the hearing officer unless he or she can show cause that the hearing officer abused his or her discretion. a. The City Manager shall review the entire record (including the Notice of Intent, the record of Skelly proceedings, the Skelly officer's written. recommendation, the. Notice of Discipline, the evidence and record at the evidentiary hearing, and the appeal hearing officer's written findings and recommendations). b. The City Manager shall issue a decision imposing the disciplinary action he or she deems appropriate and in the best interests of the City. The City Manager's decision shall be in writing and shall be final. It shall include a copy of the appeal, hearing officer's findings and recommendations and shall be filed as a permanent record in the employee's personnel file. d. Notice of the City Manager's decision, along with a copy of both the City Manager's decision and the appeal hearing officer's findings and recommendations, shall be served on the employee by personal service or by registered or certified mail. The notice shall also include a statement of the employee's right to seek judicial review within 90 days pursuant to Code of Civil Procedure 1094.6. F. Use of paid administrative leave. Nothing in this Section is intended to abrogate the City's right to place an employee on paid administrative leave during the investigation of circumstances that could lead to the imposition of discipline or for any other reason that is in the City's best interests. G. Disciplinary Action for specific employees of the Department of Public Safety. Under California Government Code Section 3300, the State of California enacted the Public Safety Officers' Procedural Bill of Rights (POBRA). As defined under California Government Code Section 3301, the positions within the City that are covered by the POBRA are the following: Public Safety Officer Trainee, Public Safety Officer, Public Safety Sergeant, Public Safety Supervisor (LT), Public Safety Division Commander, and Director of Public Safety. It shall be the policy of the City to extend these same rights and privileges to all non -safety members of the Rohnert Park Public Safety Officers' Association, except those that by their very nature could only apply to peace officers and/or firefighters. All subsequent revisions to California Code sections 3300 et seq and Court interpretations of these statutes shall also be binding on the City with. respect to non -safety members of the Rohnert Park Public Safety Officers' Association. For safety and non -safety employees alike, the phrase "locker, or other space for storage that may be assigned to him" as used in Government Code Section 3309 shall include, but is not limited to, a Public Safety employee's assigned City vehicle and/.or the enclosed spaces of an employee's assigned desk or office .area. Nothing in this section shall preclude the City from temporarily re -assigning a departmental asset to meet a necessary operational requirement. CITY OF ROHNERT PARK Page 35 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations GLOSSARY - DEFINITION OF TERMS ADMINISTRATIVE LEAVE — Absence with full pay and benefits, ordered by a Department Head or the City Manager, when the City's interests require the employee to be away from the job. ANNIVERSARY DATE — The date, which signifies the completion of each year of service by a regular employee in a position and/or the date an employee starts his/her probationary period for either original, promotional, or change in classification appointments. APPLICANT — A person who has successfully completed and submitted an employment application for a position for which the City is currently recruiting. APPOINTMENT — .The selection of, and acceptance by, an applicant to a position in the City service in accordance with these rules. AVERAGE SCORE - Means the combined average of all -relevant, converted, and weighted scores obtained by a candidate for a given classification or position title. CALENDAR DAYS — Consecutive days within a specific time frame and shall include weekends and holidays. CANDIDATE - An applicant for City employment who meets the minimum qualifications of the position applying for and has been selected to begin the testing process or a person on an eligibility list. CFRA - California Family Rights Act, state law established in 1993, and is administered by the California Department of Fair Employment and Housing. CITY COUNCIL — The duly elected governing body of the city. CITY MANAGER — The individual appointed by the City Council to manage all City operations, departments, policies and rules. CITY SERVICE - The entire employment system of the City. CLASSIFICATION - A group of. positions sufficiently similar in respect to duties and responsibilities, that the same descriptive classification title may be used to designate each position allocated to that class. The same minimum qualifications may be required of incumbents of positions in the class, and the same examinations may be used to choose qualified employees. CLASSIFICATION SERIES — A group of classifications sharing similar functions but differing as to level of complexity, difficulty and responsibility. CLOSE RELATIVE - Relative shall mean spouse, father, father-in-law, mother, mother-in-law, brother, brother- in-law, sister, sister-in-law, child (including stepchildren), stepparents, aunts, uncles, grandparents, grandparent - in -law, grandchildren and relationships in loco -parentis and close personal relationships, with the approval of the City Manager or his/her designee. COMPENSATION — Any salary, fee, or allowance paid to an employee for performing the duties and exercising the responsibilities of a position. DISCIPLINARY ACTIONS — Actions taken with the objective of obtaining employee compliance with rules, orders, procedures, standards of conduct and/or expected job performance when non -disciplinary corrective actions do not achieve compliance, or a particular event is serious enough to warrant disciplinary action on its own. CITY OF ROHNERT PARK Page 36 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations DOMESTIC PARTNER — Two adults who have chosen to share one another's lives in an intimate and committed relationship of mutual caring. To be eligible both parties must file a Declaration of Domestic Partnership with the California Secretary of State. ELIGIBLE — A person whose name is on an employment list. ELIGIBILITY LIST — A list that contains the names of qualified candidates, for a specific classification, who have completed all examination processes and are ranked, in order of the score or rating received. EMPLOYEE - Any person appointed to fill an authorized employment position in the City service. Elected officials, volunteers, unpaid interns, and those appointed to advisory boards, committee, and commissions are not employees. The categories of employees are: Regular: A regular employee is one who has passed probation and holds a regularly authorized position with benefits. Regular employees may only be disciplined for cause. There are 3 types of regular employees: 1. Regular full-time: a person who holds a budgeted (40) forty -hour per week position, with duties and responsibilities that do not end in a specific time period, and who is entitled to full benefits with the City pursuant to the applicable Memorandum of Agreement or applicable Outline of Benefits for the Management and Confidential Units. 2. Regular part-time: a person who holds a budgeted position, with duties and responsibilities that do not end in a specific time period, works for a specific number of hours, as defined, and fills out a timecard, receives a salary and benefit package, proportioned to their agreed fixed work ratios (20 hours per week receives 50% benefits; 30 hours per week receives 75% benefits). 3. Specially -funded: a person who works in a regular full- or part-time position funded by sources other than City revenues (e.g., federal or state grants). Probationary: A probationary employee is someone in a regular full- or part-time position who is serving a .trial period as provided in Sections 4 and 5. Special: A special employee is one hired for a special purpose to meet the needs of the City. Special employees include: 1. Provisional employees — i.e. an employee who meets the minimum qualifications for a position and who is appointed on an interim basis until the vacancy can be filled. 2. Seasonal employees — A temporary employee appointed to positions of limited duration of not more than six (6) months within a twelve (12) month period. Seasonal employees do not participate in the City's benefit programs. 3. Emergency employees — employees hired to meet the requirements of a declared emergency which threatens life, property, or the general welfare of the City and whose position ceases when the emergency ceases. Probationary and Special Employees may be dismissed from such positions or disciplined with or without cause. ENTRY LEVEL — The initial position in a class series. EXAMINATION — The process utilized to evaluate the relative skills and knowledge of an applicant for . prospective employment or current employee who has applied for a change in classification and/or promotion.' CITY OF ROHNERT PARK Page 37 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations Techniques utilized may consist of, but not limited to any of the following: traditional paper and pencil tests, performance tests, skills test, or oral assessment. EXEMPT — An employee in specific classifications who, according to the Fair Labor Standards Act (FLSA) is exempt from the City's overtime policies .and is compensated for overtime through Administrative Leave, accumulated per specifications outlined in the MOA's and/or Outline of Benefits for the Management and Confidential Units. FAMILY AND MEDICAL LEAVE POLICY — Provides for employee leave during times of illness or family emergencies. In compliance with California Family Rights Act and Federal Family Medical Leave Act. FMLA — Family Medical Leave Act, federal law established in 1993 and administered by the Department of Labor. GRIEVANCE — A complaint by an employee relating to wages, hours, and working conditions_ Disciplinary action cannot be grieved. LEAVE -OF -ABSENCE WITHOUT PAY — Time away from work, which the employee has requested, and the department head or City Manager has approved, for which the employee is not paid and has the right to return to the same position held before the leave was granted. MEMORANDUM OF AGREEMENT (MOA) - A binding agreement on wages, hours, benefits, and other conditions of employment for designated classes between the bargaining units and the City that have been adopted by the City Council. NOLO CONTENDERE - Latin for "no contest." In a criminal proceeding, a defendant may enter a plea of nolo contendere, in which he does not accept or deny responsibility for the charges but agrees to accept punishment. NON-EXEMPT — An employee in specific classifications who, according to the Fair Labor Standards Act (FLSA) is to receive overtime pay at 1 '/2 times normal pay for hours worked over 8, 9, 10 in a 24 hr. period and/or any hours worked over 40 hours in a 7 day period, as outlined in the MOA's and/or Outline of Benefits for the Management and Confidential Units. PDL — Pregnancy Disability Leave, California law established in 1994, and administered by the California Department of Fair Employment and Housing. PERSONNEL OFFICER — Is the City Manager, and is responsible for the administration of all Personnel Rules. Throughout these Personnel Rules, the term "Personnel Officer" denotes the City Manager or his or her designee. POSITION — A specific office or employment provided by the budget, whether occupied or vacant, calling for the performance of certain duties. Positions may be regular full-time, regular part-time, seasonal, hourly, and/or temporary. PROBATIONARY PERIOD — A working test period during which an employee is.required to demonstrate fitness for the position to which appointed by actual performance in the position. PROMOTION — The movement of a qualified employee from one class to another class with a higher maximum rate of pay and greater job responsibilities. REINSTATEMENT - The re-employment of an employee who has regular or probationary status in a class, who has been laid off, is returning from an approved leave requiring reinstatement, or who has resigned in good standing and who is entitled to preference in appointment to vacancies in that class. CITY OF ROHNERT PARK Page 38 of 39 Personnel Rules and Regulations CITY OF ROHNERT PARK Personnel Rules and Regulations RPEA — Rohnert Park Employees' Association. The labor bargaining and representation unit for administrative, technical and support employees. RPPSOA — Rohnert Park Public Safety Officers' Association. The labor bargaining and representation unit for Public Safety Sergeants, Public Safety Officers, Public Safety Dispatchers, Communications Supervisor, Community Services Officers, Part -Time Dispatchers, and Public Safety Officer Trainees. RULES - The Personnel Rules and Regulations of the City of Rohnert Park as contained in this document. SALARY — A regular employee's base pay as approved by the City Council in the classification and salary plan i.e. pay rates and ranges, computed on a monthly basis. SALARY RANGES — The rate(s) assigned to a classification in the pay rates and ranges. SEIU — Service Employees International Union Local 707. The labor bargaining and representation unit for certain City employees in the Department of Public Works. TEMPORARY APPOINTMENT - An appointment of limited duration in the absence of available eligible employees or applicants. TERMINATION - The ending of any employment relationship between an employee and the City. TRANSFER - A change of an employee from one position to another position in the same class or another class having essentially the maximum salary limits, and involving the performance of similar duties. WORKDAY - Is a twenty-four (24) hour period beginning at the same time each calendar day. WORKWEEK - Means any forty (40) hour period within seven (7) consecutive days starting with the same calendar day each week. RESOLUTIONS EFFECTING PERSONNEL POLICY RESO 79-22 — EMPLOYEE GRIEVANCE PROCEDURE RESO 92-78 — EQUAL OPPORTUNITY EMPLOYER RESO 92-79 — POLICY AGAINST DISCRIMINATION BASED ON DISABILITY — ADA RESO 93-38 — AGAINST HARASSMENT RESO 99-01 — ELECTRONIC MEDIA USE RESO 91-192 — ANTI-DRUG POLICY RESO 87-117 — DEPENDENT CARE ASSISTANCE PROGRAM RESO 00-10 — EMPLOYEE COMPUTER PURCHASE PROGRAM (PERMANENT AS OF 2004) RESO 03-71 — PROVIDING FOR CONTINUATION OF SALARY AND BENEFITS FOR ELIGIBLE CITY EMPLOYEES CALLED TO ACTIVE MILITARY DUTY OR TRAINING RESO 03-235 — OUTLINE OF THE CITY'S COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 CITY OF ROHNERT PARK Page 39 of 39 Personnel Rules and Regulations FOR RESO. NO. Q0CLI -3©O CITY OF ROHNERT PARK I Coy to: COUNCIL AGENDA ITEM TRANSMITTAL REPORT I copy to: Department: Finance ***City Clerk Use Only Meeting Date Held Until Submitted By: Deborah Lauchner 11-9-04 Finance Services Manager Item No. Date: October 20, 2004 Title: Public Hearing and Resolution Amending Date of Action: Resolution 2003-118 Pertaining to Fire Deadline Date for: Protection Standby Rates Council Action: sted Council Action: Approve Resolution Summary: The City adopted Ordinance 76 on January 16, 1967. Section 3 of that. Ordinance required the adoption of rules and regulations, rates, penalties and charges by resolution. Resolution 2003-118 is the existing resolution stating the rules & regulations, penalties and charges. Subsequent to adopting resolution 2003-118, an error was found in the published rates for fire protection standby services. The attached resolution corrects this clerical_ error and outlines the correct rates that should have been part of the original resolution. Notices of the Public Hearing and these changes in rates were sent to all property owners, residents and businesses according to the legal requirements. CITY MGER'S RECOMMENDATION: ( Approval ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ( ) Consent Item (mar Time (X) Public Hearing Required City Manager's Signature: Date: ` NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Council of the City of Rohnert Park will be holding a PUBLIC HEARING. WHERE: Council Chambers at the City Offices 6750 Commerce Boulevard Rohnert Park, California WHEN: Tuesday, November 9, 2004 , at the hour of 6:00 p.m. or as soon thereafter as the matter is reached. PURPOSE: To solicit input regarding the correction of. Resolution 2003-118 pertaining to Fire Protection Standby Rates Representatives of this proposal will be available to respond to questions. Copies of the corrected rates are available for inspection at the office of the Finance Director, 6800 Hunter Drive, Suite B, Rohnert Park and at the City Offices, 6750 Commerce Boulevard. All persons interested in this matter should appear at the November 9th Council meeting. Written statements may be submitted in advance for presentation to the Councilas part of the public hearing. NOTE: If you challenge this matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Rohnert Park at, or prior to, the public hearing. Questions regarding this matter should be directed to: .City Manager Carl Eric Leivo (707) 588-2226, or City Finance Director Sandy Lipitz (707) 585-6700. Dated: October 20, 2004 POSTED: City Hall - Department of Public Safety - Recreation Department -. Library E -Mailed to: kathydAsonoma.lib.ca.us for Posting at Library E -Mailed to: ballenAcrockernsi.com & salesAdidtalpacific.com for Posting on City Council Website E -Mailed to: Irene(i4thecommunityvoice.com for publication as requested below. FAXED TO: COMMUNITY VOICE Attn: Irene for Legals - 285-3226 Please publish in the October 22, 2004 and October 29, 2004 editions for compliance with public hearing notice requirement, and provide the City Manager's Office with a confirmation of this publication. cc: City Councilmembers City Manager JH-knotices\Phnotice Thank you. Judy Hauff, City Clerk (Phone: 588-2216) l } RESOLUTION NO. 2004- 300 r RESOLUTION OF THE CITY OF ROHNERT PARK AMENDING RESOLUTION 2003-118 PERTAINING TO FIRE PROTECTION STANDBY RATES WHEREAS, The City Council of the City of Rohnert Park did, on the I e day of January 1967 adopt Ordinance No. 76 of said City; and, WHEREAS, Section 3 of said ordinance No. 76 does provide that the City Council shall adopt . rules and regulations, rates; penalties and charges, from time to time by resolution, regulating the sale of water produced by facilities owned and operated by said City; and, WHEREAS, the City Council has previously adopted Resolution 2003-118 adopting rules and regulations regulating the sale of water, and WHEREAS, an error was found in the resolution pertaining to the fire protection standby rates, and WHEREAS, the City Council is now amending resolution 2003-118 to reflect the correction for fire suppression standby rates, and WHEREAS, the City Council held a duly noticed public hearing on November 9, 2004, concerning the correction in fire protection standby rates and has taken into consideration the comments received, and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park does hereby amend section 25.5, "Fire Protection Standby Rates," of Resolution 2003-118 adopting the rules and regulations for the administration and operation of the City water system, to read as follows: "Section 25.5 FIRE PROTECTION STANDBY RATES: 25.5 Fire Protection Standby: Water for fire suppression systems using'automatic sprinklers and which systems have a direct and separate connection to a City water main in any building or structure shall be furnished at the following rates: Supply Main Size Monthly Rate 2" $20.79 3" $26.46 4" $33.08 5" $40.64 6" _ $44.42. 8" $60.48 10" $72.77 12" $85.05 There shall not be a Fire Protection Standby Rate imposed on a fire suppression system using automatic sprinklers and which system is operated off the regular and normal water, supply service to the building or structure. DULY AND REGULARLY ADOPTED this 9th day of November, 2004. ATTEST: CITY OF ROHNERT PARK Deputy City Clerk Mayor Gregory A. Nordin Page 1 of 1 Lidster, Beth From: c-canter@sbcglobal.net COUNCIL Sent: Tuesday, November 09, 2004 4:32 PM MISCELLANEOUS To: Admin COMMUNICATIONS ✓++ Subject: RP city contact form submission AGENDA q The Following information was submitted from the RP city site: Opv TO Submitted by: Linda Canterbury -- Email Address: c-canter@sbcglobal.net Address: 4513 Heath Circle City: Rohnert Park State: CA Zip: 94928 Phone: 707-586-1673 Comments: I understand you will be discussing the dog park issue and would like to request that the City please follow through will the proposed dog park, which I believe is proposed to be on Roberts Lake road. It would be wonderful to have a dog park that would be avaiable all day. At this point I have to go to Cotati, Santa Rosa or Petaluma. These parks are very well used and would be a benefit to the residents. Thank you very much for the consideration. 11/9/2004 RECEIVED Lidster, Beth From: julie_goss@agilent.com Sent: Tuesday, November 09, 2004 10:55 AM To: Admin Subject: RP city contact form submission CITY OF ROHNERT PARK The Following information was submitted from the RP city site: Submitted by: Julie Goss Email Address: julie_goss@agilent.com . Address: 957 Hawthorne Circle Page 1 of 1 COUNCIL: - ---- - - COMMUNICATIONS AGENDA II 9 d 1 COPY TO: COPY TO: -, City: Rohnert Park State: CA Zip: 94928 Phone: 707 577-4484 Comments: I am one who cares about having Off -Leach Dog areas in Rohnert Park. I understand that the proposed dog park near Roberts Lake is scheduled for TODAY and I can not attend. The city is called Rohnert PARK and I think its good to have parks for the DOGS! Please think about. having more dog park in the city and protecting the Dog park in the "G" section. Thank you 11/9/2004 CITY COUNCIL SPEAKER CARD Date: Name• Address• Phone: TOPIC• Brief Summary of Comments: See Reverse -� r FOR RESO. NO.. 070 ®If D l council: x Communications A ends O to: CM to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 9, 2004 Department: Recreation Submitted By: Guy Miller, Recreation Services Manager Submittal Date: November 2, 2004 Agenda Title: Relocation and preliminary plans and funding for Roberts Lake Dog Park Requested Council Action: 1) Approve the new park location along Roberts Lake Road, 2) approve preliminary plans, 3) approve additional funding over and above the 2003 CIP budget, and 4) approve project to be submitted for formal bidding process. Summary: The establishment of an off -leash dog exercise area in Rohnert Park has been a long -planned project for the city. A preliminary site was selected and project was approved in the 2003 CEP. After further review and a public hearing, the Recreation and Parks Commission concluded that the original site for the park was not the most ideal location. The original plans called for the dog park to be located just north of the first hole on the Foxtail North course, on the golf course side of the fence. The Commission felt that anew location, consisting of the existing turf area along Roberts Lake Road was a better location_ They agreed that the public access, cost of development, and park size were, all more favorable at the new site. Preliminary plans have been created which delineate the new location, fencing, access, and other dog park amenities. The Commission approved the new park site, and preliminary plans on October 18, 2004. The engineers cost estimate for construction was $24,440, however initial courtesy estimates were approximately $10,000 higher. The revised cost estimate is $35,000. $16,000 was allocated in the 2003-2004 CEP Budget. Due to the strong community support for this project staff feels that there is a strong possibility some of the costs associated with this projects may be offset through community donations. Staff would like to put the project out to bid for possible construction early 2005. CRY, MANAGER'S RECOMMENDATION: ( ) Consent Item (�gular Time (pproval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council O City Comments: City Manager's Signature: Date: %� 3 RESOLUTION NO.2004 -301 A RESOLUTION OF THE CITY COUNCIL APPROVING THE NEW LOCATION FOR THE PROPOSED DOG PARK EAST OF ROBERTS LAKE ROAD, PRELIMINARY SITE PLANS, ADDITIONAL FUNDING, AND SUBNIISSION OF THE PROJECT FOR FORMAL BID PROCESS WHEREAS, the city is interested providing off -leash dog exercise areas for its citizens, and WHEREAS, through the public hearing process the Recreation and Parks Commission has determined that the most suitable location for the new park is east of Roberts Lake Road in the existing developed turf area, and WHEREAS, preliminary plans and cost estimates for the construction of the park have been established, and WHEREAS, partial funding for the dog park was approved in the 2003-2004 Capital Improvement Plan NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve: 1) the relocation of the dog park to the new site on the existing turf area along Roberts Lake Road as designated in the plans, 2) approves of the preliminary park design, 3) approves the additional $10,000 needed to complete the project and, 4) authorizes the dog park plans to be submitted for formal bid process. - DULY AND REGULARLY ADOPTED this 9`a day of November, 2004. 111 1*113 wlulls, h ' Mayor Gregory A. Nordin ATTEST: Deputy City Clerk 19 CITY OF ROHNERT PARK CALIFORNIA n) ROBERTS LAKE DOG PARK PHASE I PROJECT No. 2000-11 OCTOBER 2004 o� z o0 z M fj� L3 o 0 U O Z O� Z tL 0 O ¢ ' k, oOQ W W N �Q v) Ab z O Q U O 1 G\ �AeER I Ns fj� l7 z L J Q Q J Q > U O� Z tL a_ k, }-- W W � �Q w UJ Q a z co �- O J A � w Q U- 0 o - O F- c� � w E3 O ~ z Ab z O Q U O 1 G\ �AeER Ns b2 l7 z L J Q cQ .0 m W J U o J Q > U O� Z tL U O k, 103 ra z 0 w Q W l7 z L J Q Q O 3 > U) ra o 0L LJ w Z Q a on u W J A J z zw Q _ L3 v> > U F- — o � w E3 rn ~ z O 0 L� _ H z 0 w 5' CHAIN LINK FENCE Ej z ci z Q GREEN VINYL (TYP.) EXISTING GOLF COURSE FENCE TO REMAIN o O CITY STD 751 v OI z Q 0 3 cu o O CE) TREES Z (V Q REMAIN LARGE _ J (❑ O DOG 75.0 12' SWING GATE AREA TYP. OF 3 SMALL CITY STDS 751, 752 50.0 DOG 504' CONCRETE WALK 5' CHAIN LINK FENCE GREEN VINYL (TYP.) r- 3' PED GATE (N) ° AREA TYP. 3 THIS L❑CATION 5.0 HYDRANT W . 12 5 O (E) O � BACKFLOW PREVENT❑R � Q & CAGE (N) CITY BENCH (N) STD 316 < T� z 0 O W J.n a 6 . 0 QU) HC ACCESSIBLE RAMP (N) / CONNECT TO EXISTING 2' WATER METER DOG DRINKING FOUNTAIN (N) O P1/ 3. UJ \12, / CURB, GUTTER, SIDEWALK (E) re w o LL O U) O n/ NOTES: 1. 4' SDR 35 DRAIN PIPE. CONNECT TO EXISTING DRAIN PIPE `J N WITH SEWER TYPE SADDLE. O Q 5' CHAIN LINK FENCE v GREEN VINYL (TYP.) CITY STD 751 G\ p\EER 0 EXISTING GOLF COURSE FENCE TO REMAIN NS bZ o ° (E) TREES �, - ro ° TO REMAIN (TYP.) ��� LARGE � w ¢ co 0o > U O Q�e� a o zx �4 DOG o�P� d W o����s���a O AREA S��R� C, O / _ 4' THICK CONCRETE WALKBENCH (N) Q LD J Z L7 Q z 425.0 EDLd _ RINKING FOUNTAIN DRAIN (N) 15.0 NOTE 1 ADVISORY SIGN (N) -v— 6.0 p Q o �' o = F TYP. OF 4 TRASH BARREL (N) 5.0 10.0 N z - BACKFLOW PREVENT❑R & CAGE (N) TYP. OF 4 CITY STD 3168.0 m t- v J c:jz (n w R z W O 3' PED 2 GATE (N) THIS LOCATI❑N Q C3 4.0 DOG DRINKING FOUNTAIN (N) TYP. � w CD o ° �O F z o _ ~ 1' WATER SERVICE & METER (N) ~ ° CITY STD Q HYDRANT (E) LI�NNI _T If] EXIS]INLs 2" W� aJl\TNKIN CI -OUIVTALfV CNl � Jr'B, CUTTER, SIDE WALK(F) SDR 35, II41N; PIPE. Ci]NNECF TO EXISTING, DRAIN PIPE SADDLE, o I o z z I-- �3 p O z Q 0 Q a_ 0 Q ry Q n f -- LU Z Z 0 LL LL 0 � �J NS O=ff n o Q m 0 U — 00 Q W J U o o 0 Z W d ti �bava S �J 3Z1 6 � \2� J J U U/8 /tc P 5� / z D W 0' Ca z LD 3 C3 z o > J 3 z z a LD Z p �r� o� N W LJ W H U W a J Q v� z z W V) > U o (J) w o Q - z zz a _ 6 � \2� J J U U/8 /tc P 5� / z D W 0' Fb k, o Ile b K C: 7-z ' CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 9, 2004 Department: Engineering Submitted By: Damn Jenkins, City Engineer (Name & Tide) Submittal Date: November 3, 2004 Agenda Title: Truck Route Weight Limit Change Requested Council Action: Introduce, read title and waive reading in full an ordinance amending section 10. 56.020 of Rohnert Park Municipal Code to increase the truck route limit from 3 tons to 15,000 pounds: Summary: The City, of Rohnert Park originally adopted its truck route Ordinance 55 in 1965. That ordinance allows for the designation of truck routes and the restriction of vehicles over 3 tons to those routes, with some exceptions. In the nearly forty years since 1965, personal vehicles have changed markedly and it is now common for residents to own and use vehicles in excess of 3 tons gross vehicle weight rating. Examples of such vehicles are shown on the attached table. It was not the intent of the truck route ordinance to prohibit these types of personal vehicles from residential streets and therefore the limit should be increased to 15,000 pounds Gross Vehicle Weight Rating. Once this increased limit is in effect, staff will bring back a resolution for City Council consideration designating certain streets as truck routes. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (+egular Time (-pproval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council () City Comments: City Manager's Signature: Date: l� Y) ORDINANCE NO. 725 AN ORDINANCE AMENDING SECTION 10.56:020 OF THE ROHNERT PARK MUNICIPAL CODE PERTAINING TO TRUCK ROUTES The City Council of the City of Rohnert Park does ordain as follows: SECTION 1. Section 10.56.020 "Truck Routes" is hereby amended to read as follows: "A. Whenever any resolution of this city designates and describes any street or portion thereof as a street the.use of which is permitted by any vehicle exceeding a maximum gross weight limit of 15,000 pounds, the city traffic engineer is authorized to designate such street or streets by appropriate signs as "truck routes" for the movement of -vehicles 'exceeding a maximum gross weight limit of 15,000 pounds. B. When any such truck route or routes are established and designated by appropriate signs, the operator of any vehicle exceeding a maximum gross weight limit of 15,000 pounds shall drive on such route or routes and none other, except that nothing in this section shall prohibit the operator of any vehicle exceeding a maximum gross weight of 15,000 pounds coming from a truck route having ingress and egress by direct route to and from restricted streets when necessary for the purpose of making pickups or deliveries of goods, wares and merchandise from or to any building or structure located on such restricted streets for the purpose of delivering materials to be used in the actual, and bona fide repair, alteration, remodeling or construction of any building or structure upon such restricted streets for which a building permit has previously been obtained therefore. C. The provisions of this section shall not apply to (1) passenger buses under the jurisdiction of the Public Utilities Commission, or to (2) any vehicle owned by a public utility while necessarily in use in the construction, installation or repair of any public utility. D. Those streets and parts of streets established by resolution of the city council are declared to be truck routes for the movement of vehicles exceeding a maximum gross weight of 15,000 pounds." SECTION 2. Repeal of Conflicting Ordinances. All former Ordinances or parts thereof conflicting or inconsistent with the provisions of this Ordinance or of the Code hereby adopted are thereby repealed. SECTION 3. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections subsections, sentences, clauses or phrases be declared unconstitutional. SECTION 4. Effective Date. This Ordinance shall be in full force and effective thirty (30) days after its adoption and shall be published and posted as required by law. This ordinance was introduced on. the 9'h day of November 2004 and DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this day of , 2004 by the following vote: AYES: NOES: ABSENT: ASBSTAIN: ATTEST: City Clerk Judy Hauff Approved as to Form: Interim City Attorney Gabrielle Whelan CTr" - X l M141KE, MODEL GVWR (lbs) AMERICAN 8500++ Expedition GENERAL HUMVEE, HUMMER 10,300-12,100 BMW X-5 SUV 6005 CADILLAC Escalade 6100-6800 CHEVROLET Suburban 1500/2500. 6800-8600 6600-8800 :fF.-'.7.1:T'?v '•.'.:i:i.�J.{.Xl.. 05/v%F F350 Super Duty (1 ton) pre 1999 2500 pickup (3/4 ton) 7200-8600 8800-19000 3500,pickup (1 ton) 9000-15000 "MI"affiffi NNW Sierra 2500 pickup (3/4 ton) 7200-8600 Tahoe half ton 6100-6800 2500 G Van (3/4 ton) 7300-8600 3500 G Van (1 ton) 8600-9500 K1500 Blazer (half ton) old model full size Blazer) 6250-6450 DODGE, CHRYSLER AND FORD/MERCURY Excursion 8500++ Expedition 7000-7200 Bronco 4x4 6050-6300 :i?-4:j;C;.:t<;:;{.;•+.;:.;;.y::-:4i;}:;.i�jv�.j,i}yi�%!'�ti�v:.} NOW ....v.v....... ...........v... nvu.. :---.W:.h::..v.. ....... -.:� �]�) .};:. ..vvv...:..v::.v. nv..:v.:. Econoline van E250 (3/4 ton) 7200-8550 Econoline van E350 (1 ton) Offlawwww 5550-6550 _ F250 pickup (3/4 ton) Pre 1999 6600-8800 F350 pickup (1 ton) pre 1999 8800-11000 F350 Super Duty (1 ton) pre 1999 15000-17000 F250/350/450 Super Duty (1999) 8800-19000 GMC Suburban 1500/2500 6800-8600 "MI"affiffi NNW Sierra 2500 pickup (3/4 ton) 7200-8600 Sierra 3500 pickup (1 ton) 9000-15000 (11/03/04) i (11/03/04) Yukon new s le half ton 6300-6800 2500 G Van (3/4 ton) 7300-8600 3500 G Van (1 ton) 8600-9500 K1500 Yukon (half ton) old model full size Yukon) 6250-6450 LAND ROVER Range Rover 6050 Discovery 6035 MERCEDES- M320 6005 BENZ M430 6005+ TOYOTA Land Cruiser 6470 `Q 'p Now (11/03/04) )e RESOLUTION NO. 2004 - 302 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AMENDMENT NUMBER ONE TO THE MEMORANDUM OF AGREEMENT WITH THE CITY OF ROHNERT PARK AND THE ROHNERT PARK PUBLIC SAFETY OFFICERS' ASSOCIATION WHEREAS, Since the adoption of the Memorandum "of Agreement with -the City of Rohnert Park and the'Rohnert Park Public Safety Officers' Association (RPPSOA), new assignments have been approved by the City Council and implemented by the Department of Public Safety; and WHEREAS, To maintain equity of pay among similar assignments,' the following . changes are proposed: Implementation of 2% incentive pay for officers assigned to the Special Enforcement Unit, Implementation of. 3% incentive pay for the Police Canine Handler, and .Implementation of 3% Non -Sworn Training Officers Pay for Community Services Officers; and WHEREAS, the revisions have been discussed with the Rohnert Park Public Safety Officers' Association as required by the meet and confer laws of the State and the revisions have received approval by the employee organizations; and WHEREAS, attached as Exhibit A to this resolution is a side letter agreement implementing this Amendment Number One to the Memorandum of Agreement with the City of Rohnert Park and the Rohnert Park Public Safety Officers' Association. NOW, THEREFORE, BE IT RESOLVED by the Rohnert Park City Council that Amendment Number One of the Memorandum of Agreement with the City of Rohnert Park and the Rohnert Park Public Safety Officers' Association is approved and the City Manager is authorized to execute this amendment. DULY AND REGULARLY ADOPTED this 9"' day of November, 2004. CITY OF ROHNERT PARK Mayor Gregory A_ Nordin ATTEST: City Clerk City Council Gregory A. Nordin Mayor Amie L. Spradlin Vice -Mayor Armando F. Flores Jake Mackenzie Vicki Vidak-Martinez Council Members Carl Eric Leivo City Manager Steve Donley Assistant City Manager Judy Hauff City Clerk Michelle Kenyon Gabrielle Whelan Interim City Attorneys November 15, 2004 To: All City Commission, Committee and Board Members Attached for your information is a complete listing of City of Rohnert Park Commission, Committee and Board Appointments. Please note that many appointment terms are due to expire on December 31, 2004. The purpose of this letterj,s to request each of you to review the attached list .to see if your particular term will expire at the end of this year.,. If your term is due to expire on Decemb4,31, 2064 and if you are interested in being considered for_"re-6 ppointment,;Eplease let us know by completing the enclosed Fact Sheet and returnrrlig it.to the City Manager's Office by Friday; Db'cembesrta,10, 2004. Submittal of meq, r_ �.:. a Fact Sheet is required from all �,perfon°s seeking J6ouncil's consideration of appointment and/or`Wre;appointment. The City Council will make appointments for current vacancies or expired terms to all Commissions,' ,Committees �andyBoards at its first meeting in January 2005. Thank you for your valuable contribution to our community. Sincerely, CITY OF ROH'NERT PARK Judy Hauff, City;Clerk Enclosure JH/eb cc: City Council Members Gabrielle Whelen, Interim City Attorney Staff Representatives for Commissions,, Committees & Boards 6750 Commerce Boulevard • Rohnert Park CA • 94928 • (707) 588-2226 • Fax (707) 588-2263 www.racity-ora WCommission-Committee-Board AppointmentslAppt. Interest Letters111.09.04 City Commission Re-Applmnt Interest Ltr.doc 91 CITY OF ROHNERT PARK 6750 Commerce. Blvd. 707 588.2227 FAX 588.2274 FACT SHEET FOR CITY COUNCIL APPOINTMENTS TO COMMISSIONS, BOARDS OR COMMITTEES To which Commission, Board, or Committee do you seek Appointment? Name: Address: Work phone: E-mail: Residence Telephone: Fax: Cell: Indicate Reasons for your Interest in Appointment: List Activities in Clubs, Associations, etc. Are you 18 or over? Yes: No: Are you Registered to Vote in Rohnert Park? Yes: No: What year did you became a Rohnert Park Resident: Employer: Address: Type of Business: Specific Work Performed: Do you have a High School Diploma? Other Degrees, Awards, etc Signature Date (Form approved by City Council U7/03) PLEASE RETURN TO CITY MANAGER'S OFFICE: 6750 Commerce Blvd Rohnert Park CA 94928 CITY OF ROHNERT PARK Office of the City Clerk, 6750 Commerce Blvd., Rohnert Park, CA 94928 COMMISSION -COMMITTEE -BOARD APPOINTMENTS PUBLIC NOTICE: In Accordance with the Maddy Act Provisions (G C 54970) f E CITY COUNCIL WILL CONSIDER MAKING APPOINTMENTS FOR VACANCIES WOR TERMS EXPIRING DECEMBER 31, 2004 AT ITS REGULAR MEETING OF JANUARY 11, 2005 BEGINNING AT 6 P.M. AT CITY HALL, 6750 1MMERCE BLVD., ROHNERT PARK, CA. - ROHNERT PARK RESIDENTS INTERESTED IN OPENINGS NEED TO FILE A FACT SHEET APPLICATION WHICH MAY BE OBTAINED AT THE ABOVE ADDRESS, ON THE WEBSITE vw.rpcity.org), OR BY TELEPHONING TO REQUEST AN APPLICATION AT 588-2227. as of October 27. 2004 .ach with 2 Year Terms & 5 Members, with exceptions as follows: CULTURAL_ ARTSCOMMISSION_ with 4 Year Terms; and SISTER CITIES COMMISSION with up to 11 Members) j APPOINTMENTS (City Clerk Use)— T SPRING EVENT COMMISSION, # of Yrs of FIRST DATE DATE WOR RESIGNATIONS INTEREST LAST SERVICE AWARDS COMMITTEE or Address Phone Nos. i Service to: CITY COUNCIL FIRST j TERM I DURING_ IN CITY COUNCIL RECV o RECVD DUE BOARD Sc MEMBERS Dec.31, 2004 Nomination by APPrD ; EXPIRES 1 2004-2005 T RE-APPTMNT . Nomination by 2003 ; 2004 1 2005 - -- - --- - - - 1 =-- ' -- - - - --= -- - - Bicycle Advisory Committee (2- Year-- Term- s-)- - - 44th- - Mond-� ay @ 5 p.m. City Hall Conference Room (Policy Resolutions 93-11; 93-17; 2000-117; 2000-194; 2000-232) PURPOSE: Review Bike Path Plans/Projects & make recommendations to Council. (Established 9/22192 by city council concurrence) Acton, Ken 5529 Country Club Drive i[R] 584-9342 - 0- Flores ! Sept.04 Dec. 04 1 Newly appt'd 9-28-04 Flores �- Cassinelli, Patricia 101 Enterprise Drive #126 ;[R] 588-5830 0 Nordin 1—Jul.04 Dec. 04 Newly a fd 7-27-04 Nordin T— Cruser, Earl 1309 Rio Vista Lane ![R] 794-9548 _ _ 4 Mackenzie j Feb.01 Dec. 04 + _ _ Mackenzie Denlls, Barbara 32 Francis Circle [R] 588-8893 [6]257-9530x7348 2 Reilly j Aug.02 Dec. 04 Spradlin Jelinek, Gary 608 Racquet Club [R] 586-0437 [B] 888-4234 2 Spiro May.01� Dec. 04 i Resigned 5-11-04 Nordin Kline, James 50 Varda Street — _[R] 794_9667 6 Flores Jan. 99 ! Dec. 04 j Resigned 9-14-04 Flores 5 YEAR - -- Morgan,- Jill 16188 San Miguel Court [R] 585-3358 [B] 479-1125 8 1 Vidak-Martinez Jan.96 i Dec. 04 L Resigned 7-13-04 Vidak-Martinez_ Rowell, Charles 61 Francis Circle [R] 585-2695 [B] 765-7578 0 Vidak-Martinez Ju1.04 Dec. 04 Newly appt'd 7-27-04 Vidak-Martinez Cultural Arts Commission 4 Year Terms 2nd Monday @ 5 p.m. City Hall Conference Room (Policy Resolutions 84-144; 87-211: 93-11; 93-17; 2000-117; 2000-194; 2000-232) PURPOSE: Bringing Cultural & Artistic Activities to City. Selection based on demonstrated accomplishment in these areas. (Est. 10/67 by Ord. No. 86; Amended 7/21/86-Ord.466; 1122/91-Ord.531; 2/9/93-Ord.572; & 3/9/93-Ord.573) Cossey, Crissey 11395 Rebecca Way -_ :[R] 795_1471 2 j Spradlin Jan.03 I Dec. 06 1 Resigned 4-27-04 Spradlin Isett, Catherine 1435 Muir Place [R] 795-9908 4 1 Mackenzie Sept.00 ! _Dec. 04 ; Macke nzi_e _ Levin, Anita 1607 Parkway Drive _ '[R] 585-8922 7 _ Flores Jan.98 Dec. 06 ! Flores 5 Y_E_A_R__y McCormack, Dennis 11431 Jasmine Circle :[R] 584-7939 [131486-6676 4 Vidak-Martinez Jan.01 i Dec. 04 Vidak-Martinez; Morrow, Lynne 1306 Parkway Drive `[R] 585-8351 [B] 664-2177 3 ! Spiroj Oct_o1 _ Dec. 04 Spiro(wib Nordin) Wiseman, Emily 7883 Bernice Court_ ,[R].795-2814 - 0 Spradlin Sept.04 ;' Dec. 06 1 Newly appt'd 9-14-04 Spradlin NOTE: Appointments have been appropriately staggered since 119101 to maintain synchronization with City Council terms. FILE: JH/eb-M:1027.04 Commission -Committee -Board Appointments, City Council Policy & Rotation 1 of 4 CITY OF ROHNERT PARK Office of the City Clerk, 6750 Commerce Blvd., Rohnert Park, CA 94928 COMMISSION -COMMITTEE -BOARD APPOINTMENTS PUBLIC NOTICE: In Accordance with the Maddy Act Provisions (G C 54970) as of October 27, a _______ APPOINTMENTS 1 {City Clerk Use) SPRING EVENT COMMISSION, _ I # of Years of FIRST i DATE DATE WOR RESIGNATIONS I INTEREST LAST SERVICE AWARDS COMMITTEE or _ Address Phone Nos. Service to: CITY COUNCILRIF ST ' _ TERMDURING_ IN CITY COUNCIL RECWD RECWD DUE BOARD & MEMBERS _ Dec. 31, 2004 j Nomination by APPT'D EXPIRES: 2004-2005 RE-APPTMNT i Nomination by 2003 zona 2005 - -----r---------- Mobile Home ks Rt ParenAlB ppeas oar 2 Year Terms 1st Thursday - - � � y @ 7 p.m. Council (Chambers (Poiicy_R_esolutions 993-11:93-17;2000-117;2000-194; 2000-232) PURPOSE: Administration of Mobile Home Park Ordinance No 494 (Established by INITIATIVE ELECTION 1218/8.7 by Ord. No. 494: Amended 1/24/95-Ord.599; 7/11/95 -Ord -607; 1/23/96-Ord.612; & 8/22/00-Ord.658) , i i ' Newly appt'd 01-27-04 I Abbey, John -- 197 Zaragoza Street I[R]588-8811 [BI -SAME- 0 Vidak-Martinez Jan.04 Dec.05 Resigned 7-13-04 _ Vidak-Martinez Blanc, Lorna _ _ , 331 Burton Avenue -- [R] 794-8527 [B] 565-3454 0 Vidak-Martinez_ Jul.04_ Dec.05 T Newly appt'd 7-27-04 T— Vidak-Martinez Carlson Len _ 349 Circulo San Blas - _ ___--- ,[R] 584-7222 [C] 337-8069 I 1 Flores __-_ Nov.03 Dec. 04 - _ _ Flores Collins, Katherine 828 Lilac Way _ i[R] [B] 795-1242 13 1 Hopkins Dec.91 Dec. 05 Re -appointed 02-10-04 i I Spradlin - - - ---- - Engelhart, L. Kurt 19 Anne Street j[R] 795-37 2 [B] -SAME- 9 Eck- Jul.95 : Dec. 04 i 1 Mackenzie Pastryk, Mike 4671 Flax _Court j[R] 585-7843 [B] 795-8040 1 _ Nordin_ Feb.04 DeC. 05 Newly a_ppt_'d_0_2_-10-04 I Nordin NOTE: MHRAB retains staggered terms of evenlodd years & currently is an exception to others synchronized with City Council terms. I Parks & Recreation Commiss>lon 2 Year Terms 3rd Monday 7:30 _ _ � % I y @ p.m. Council Chambers (Policy Resolutions 87-211; 93-11; 93-17; 2000-117; 2000-194; 2000-232) PURPOSE: Review Policies & ,programs & make recommendations to Council & Recreation Department (Established 7/21/86 by Ordinance No. 466; Amended 2/9/93-Ord.572: 3/9/93-Ord.573; Amended 1/28/03 - Ord.694) I Bird, Michael 503 Dixie Court __. j[B] 585-2222 2 I _ Nordin _ Jan.03 Dec.04 _ — Nordih Butler, Bill 1188 Cielo Circle [R]] 795-4255 [B] 794-3291 1 At Large Mar.03 Dec. 04 At Large Carlson, Gay L. 5729 Davis Circle - i[R] 584-5683 i 8 Spiro Jan.97 Dec. 04 Spadlin Griffin, Gerald 4541 Fairway Drive JR] 585-2359 [B] 545-7362 ! 12 _Gallagher Jan.93 Dec. 04 Mackenzie 10 YEAR Hansen, Thomas C. POB 2037 / 6375 San Simeon-------- --- -----__- l[R] 588-9298 (B] 584-3484 0 At Large Sept.04 Dec.04 Newly apptd 9-28-04 1. At Large__ Hotaling, Sachi 5700 Davis Circle ![R] 206-0806 [C] 696-7242 i 0 At Large Mar.03 Dec. 04 Resigned 7-27-04 j At Large Rogers, Chuck 1319 Gaspar Court[R] 584-0192 [B] 591-0170 0 i Vidak-Martinez May.04 Dec. 04 Newly appfd 5-11-04 i Vidak-Martinez ! Rogers, Michele 1319 Gaspar Court �[R] 584-0192 [B] 591-0170 1 Vidak-Martinez Jan.03 Dec. -04 Resigned 4-27-04 �_ Vidak-Martinez Stevens, James 7494 Monique Place [R] 795-8773 [131528-5266 19 i Hollingsworth Jul.85 Dec. 04 ! Flores 1 I y @ 7 p.m_ Council Chambers (Policy Resolutions 87-211_93-11: 93-17; 2000-117: — -- I Planning Commission 2 Year Terms 2nd & 4th Thursday -i 2000-194; 2000-232) I PURPOSE: Reviews plans for physical development for proposed construction in the City. (Established 7/21/86 by Ordinance No. 466; Amended 2/9/93-Ord.572; & 3/9/9.3-Ord.573) __ I - - -- - - - - – ---- ams, Susan 5,758 Davis Circle i[R] 585-9043- 2 Spradlin Jan.03 Dec.04 j Spradlin __ f Blanquie, Daniel 4549 Fairway Drive �[R]584-5337 [8]778-1118x104 I 2 _ Nordin Jan.03 Dec. 04 1 Nordin �(— Callinan, JosephT. . 5710 Dexter Circle I[R] 584-9265 [B] 585-3277 2 Flores Jan.03 Dec.04 Flores I _Hu ble , Dan135 Alma Avenue - -- - ---- -- ---- --' - �- ----- - - --- -- .. -- - - --- - - - -- -- -- --- -- - -- - -1- 1- I- - - y _ }[R] 795-8144 [B] 588-8900x31 2 Vidak-Martinez Dec.02 Dec. 04 Vidak-Martinez i _ Moldenke, Kelsey 1213 Southwest Blvd_ I R 794-79_75 B 7_95-4764 !Mackenzie:1- _---_____ - Y _ - _ _ _ _ ( ] _ [ ] 1 � .Mackenzie I Mar.02 _ Dec. 04 Resigned 3-9-04_ � - _ - � Smith, Tim - 4467 Hollingsworth Circle ii[R] 585-9593 _ 0 - Mackenzie- _ Mar.04 Dec. 04 Newly appt'd 3-23-04 -- _ Mackenzie -- iI _ I FILE: JH/eb-M:10.27.04 Commission -Committee -Board Appoi tments, City Council Policy & Rotation ( ! i 2 f 4 CITY OF ROHNERT PARK Office of the City Clerk, 6750 Commerce Blvd., Rohnert Park, CA 94928 COMMISSION -COMMITTEE -BOARD APPOINTMENTS PUBLIC NOTICE: In Accordance with the Maddy Act Provisions (G C 54970) r Updated as of October 27, 2004 i Q T f n41-IN-400-1.Ij, A t uu_ b a0 f . x_-." _ail - .. �. , ,r ry �3 �� -.. 5I- d _ 2 Fu . " -� _ , [ic Safe 3 G _ _ _. :�.. tt ., 4. urli -Ce er Sent ,; ��� _ w, v_ , .gym .... _._� .,: )s.eriter 5 l?C)rmlhe t r, S r a , _. a... �a_ " > e�. }>� .. _ . � . .� Weis a � °a ��{t_tidad iRse�5( 4[t� E _ _ _ _ _ I APPOINTMENTS {City Clerk Use} i # of Years of ;_ FIRST DATE DATE "' SPRING EVENT COMMISSION, _ COMMITTEE or Address Phone Nos. _ I WOR RESIGNATIONS INTEREST ! Service to: CITY COUNCILFIRST TERM DURING IN LAST SERVICE AWARDS CITY COUNCIL RECV D RE�cy o- DUE BOARD & MEMBERS —+-- i Dec. 31, 2004 Nomination by APPrD EXPIRES 2004-2005 RE-APPNTMNT --- -- - I Nomination by zoo3 2004 2005 - - Senior Citizens Advisory Commission 1 (2 Year Terms) ;3rd Thursday every OTHER month @ 1 p.m. Senior Center (Policy Resois 84-144;87-211;93-11;93-17;2000-117;2000-194;2000-232) _ PURPOSE: To advise City Manage & Council on policies & programs serving Rohnert Parks Senior Citizens. (Established 11/24/80 by Resolution No. 80-214) _Ackerman, Marion 366 Circulo San Marcus [R] 585-8528_ 0 Mackenzie i Jan. 04 Dec. 04 Newly appfd 1-13-04 Mackenzie Cassi_nelli, Patricia 1101 Enterprise Drive #126 [R] 588-5830 2 I Jan.03 ' Dec. 04 Nordin Ferra, Betty _ 1229 Parque Margarita _ [R] 585-2950 _ _Nordin -_- 0 Flores j June.04i Dec. 04 I Newly appt'd 6-8-04 Flores T Kral, Dorothy M. ;300 Enterprise Drive #423 ------ [R] 585-850,7 ------- 2 Spradlin Jan.03 Dec. 04 Spradlin Todd, Georgia _300 Enterprise Drive #236 ---- [R] 585-1726 1 Flores Mar.02 Dec. 04 j Resigned 4-13-04 Flores 264 Par ue FuenteTrin ali� Betty ---__ [R] 584-3080 - 2 Vidak-Martinez Jan.03 I Dec. 04 °-- - -1 -- - Vidak-Martinez Sister Cities Relations Committee (2 Year TermS� 1st Thursday @ 7 p.m. City Hall Conference Room !(Policy Resolutions 84-144; 87-211; 93-11; 93-17; 99-111; 2000-117; 2000-194; 2000-232) _ PURPOSE. Enhance global understandina. communication & cultural exchange between citizens of various countries. (Established 4/9/84 by Resolution No. 84-66) j Adam, Faith 1230 Parque Margarita 585-2666 �R] 3 At 01 i Dec. 04 At Large Adam, Gordon _ 230 Par ue Margarita 585-2666[131529--835-5--- 6 At LarR] ge Apt ' p g8 Dec. 05 Re -Appointed 1-27-04 At Large 1 T1s YEART Frazer Cynthia ;1141 San Antonio Drive �_ y [R] 585-2243 [B] 792-4845 _ _ -g _ 0 At Lar e Dec. 05 i Newly appfd 10-26-04 T At Large Frazer, Jessika 1141 San Antonio Drive [R] 585-2243 [B] 586-2901 _ _�Oct.04 0 At Large _ Oct.04 Dec04 j Newly appt'd 10-26-04 At Large Grubler, Carol 874 Hudis Street -.- [R] 585-3468 -_ 16 At Lar eDec-05- g Apr.8s '1 Re -Appointed 1-27-04 - -' - - At Large 15 YEAR Grubler, Mike-�874_Hudis Street [R] 585-3468 -__ _ - 14 At Large L Oct.90 04 At Large Harrow, Susan 5748 Dexter Circle jR] 584-4851 [B] 795-7863 _D_ec. 17 At Large Jan.86 Dec. 05 Re Appointed 1 eo n 1-27-04 At Large Kunishi, Tadao - 4576 Fairway Drive [R] 586-6689 2 At Large Oct.02 Dec. 05 Re -Appointed '1-27-04 At Large j Kuraishi, Tosh'iko !4576 Fairway Drive [R] 586-6689 _ 2_ At Large Oct.02 Dec. 05 li Re -Appointed 1-27-04 At Large McCormack, Dennis X1431 Jasmine Circle _ _ [R] 584-7939 [B] 486-6676 10 At Large Dec.94_ Dec. 1-_ At Large - 10_YEA_R_ Rasmussen, Ron 530 Arlen Drive [R] 795-5847 _ _ _04 14 At Large Oct.90 Dec. 04 ! _ _ At Large - --__ . __---'-1 - Note: Above "At Large" appointments maintain staggered terms of even/odd years so that all terms do not expire at the same time_ — _... FILE: JH/eb-M:10.27.04 Commission -Committee -Board Appointments, City Council Policy & Rotation 3 of 4 CITY OF ROHNERT PARK Office of the City Clerk, 6750 Commerce Blvd., Rohnert Park, CA 94928 COMMISSION -COMMITTEE -BOARD APPOINTMENTS PUBLIC NOTICE: In Accordance with the Maddy Act Provisions LG C 54970) - --+ - -j---- Public Notices are posted for all vacancies due to resignations, expired terms, etc. in accordance with Maddy Act Provisions (Gov't Code 54970_ � Form Prepared by Judy Hauff, City Clerk - As of October 27, 2004 updated by Ellen Beardsley, Deputy City Clerk/Office Assistant If - .. -; . fab t3 � P.O 921_, 4 - -. .. . _ of ea ec f .e_ . �_ an'ZO da or Qt -20 > r . .. � ._.r.. _ a �_ teems a rx � w._, ...�. «- .�.. _ � -_ - � x Ire c� E w csn�ct cu . 7 f COPIES of updated matrix provided following approval at the 11-9-04 mtin b the Ci Cil to: - ! -ee_q b Council City Council Members t I Carl Eric Leivo, City Manager Steve Donley, Assistant City Manager----�— Gabrielle Whelen, Interim City Attorney Beth Lidster, Secretary in the City Manager's Office - REMINDER TO DELEGATE ASSIGNMENT to handle next year's SPRING EVENT + All City Commissioners, Committee & Board Members ------- -- ------ Angie Smith, Purchasing Agent - TO ORDER SERVICE AWARD PLAQUES FOR NEXT SPRING EVENT Ellen Beardsley, Office Assistant - FOR UPDATING ADDRESS LABELS for Commissions/Committees/Boards TO REPRESENTATIVES (listed below) RESPONSIBLE FOR PREPARING AGENDAS FOR CITY COMMISSION/COMMITTEE/BOARD MEETINGS ! --j — -- - REMINDER to ADMINISTER OATHS OF OFFICE to all NEWLY _& RE -APPOINTED MEMBERS at your next regular meeting. Please be sure ORIGINAL signed Oaths of Office are provided to the ! office of the City Clerk for required filing & attach a COPY of the Oaths of Office to the original set of signified Commission/Committee/Board meeting minutes. Darrin Jenkins, City Engineer for Bicycle Advisory Committee --- , — Mary McDougall, PAC Managing Director &Kathy Kelez, Ofc. Assist. for Cultural Arts Commission &Sister Cities Relations Committe Note: MarlynKeifer,Keller, Housing Services Assistant for Mobile Home Parks Rent Appeals Boarc iThis notice represents completion of researching - Guy Miller, Rec.Svcs.Manager.& Jan Geffre, Secretary for Parks and Recreation Commissior Ithe City's records from past years, which has Ron Bendorff, Senior Planner & Mary McClary for Planning Commissior �- -- — - - - - r- `-- -�`- _ _ _ _ (resulted in the creation of this single document Supervisor for Senior Citizens Advisory Com! Guy Miller, Rec.Svcs.Mana er &Vicki Wilkerson, Recreation Su - missioi - jfor the purpose of up -dating & meeting the inter g ry — -I I _related needs &/or Maddy Act Requirements for j ! the City Commissions/CommitteestBoards. - -- i FILE: JH/eb-M:10.27.04 Commission -Committee -Board Appointments, City Council Policy & Rotation 4 of 4 RUSSIAN RIVER WATERSHED ASSOCIATION MEETING OF.THE BOARD OF DIRECTORS October 28,, 2004, 9:00 AM Windsor Council Chambers 9291 Old Redwood Highway, Windsor, CA 95492 REVISED A G E N D A 1. Call to Order and Introductions 2. Approval of the Agenda 3. Approval of the Minutes September 23, 2004 Board of Directors Meeting 4. Guest Speaker Dave Smith, Merritt -Smith: Implementation of California Toxics Rule and Other Regulations in NPDES Permits — A Statewide Survey, S. Old Business A. Report on October meeting with Cat Kuhlman, Region 1 EO (Richardson) B. North Coast Integrated -Regional Water Management Plan (Renton) C-. Report on SUSMP TAC 6. New Business Schedule for 2005-2006 Work Plan Development (Richardson) 7. Working Group Activities A. Public Outreach and Funding (Smith) • Media Policy • Prioritization for regulatory agency outreach • Next meeting: November 16, 2004 (10:30 AM — 12:00 PM) B. Integrated Resources Planning: (Nothing to report) C. Water Quality and Regulations (Sanford) • Stormwater awareness program updates •. Next meeting: November 16, 2004 (8:30 AM — 10:30 AM 8. Items of Interest SCWA Federal Funding Program Status (Anderson) 9. Public Comment 10. Adjourn The Russian River Watershed Association complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Please contact Persephene St. Charles (415) 321-3400 with any questions. NOTICE OF BOARD WORKSHOP OPEN TO THE PUBLIC SUBJECT: WATER SUPPLY ISSUES Monday, November 1, 2004 9:00 a.m. - 12:00. p.m. Sonoma County. Board Room 575 Administration Drive Santa Rosa, CA 95403 Th'e. Sonoma County Water Agency (Agency) has scheduled a public workshop with the Board of Directors to discuss current water supply issues, give the public an opportunity to make comments on these issues, and seek Board direction. Items to be presented include: • Water Supply Reliability • Update on Implementation of Reduced Flows During Summer 2004 • Status of Restructured Water Supply Agreement • Water -Supply and Transmission System. Project Supplemental EIR • Recycled Water Projects . • Water Conservation A staff report in support of the workshop will be made available to the public on October 25, 2004. If.you would like more information about the. workshop or wish to receive a copy of the staff report, please contact the Agency at 707-526-5370. p mu6 an ��""' ?'Z � � F014 ACCESSIBTE MEETING INFORMATION 6 ly`-.�e,� CALL: (707) 543-3350 ADD: 707 543-3031 WATER ADVISORY COMMITTEE CONTRACTOR NEGOTIATION MEETING pws(+ F-a-N.v-j MONDAY: OCTOBER 25, 2004 , Laguna Treatment Plant 3' I D°Cs �� are c"P. 4300 Llano Road, Santa Rosa, CA v It too B L—? -T -Z to v+k Gvc luov.l . 9:00 a.m. (Estuary / .Wetlands Conference Room) . 1. Check In ��0.►�n,'F rzesl�?� o D�vwwv� !rl�+. ��•''� 2. Public Comment v VOM Wu I-- P vppw/ 3. Recap and Approval of September 27, 2004 Negotiation Meeting Minutes (Nelson) 4. Final Draft (7) of Proposed MOU re: Interim Impairment (Nelson) 5. Petaluma's Proposed Allocation Methodology (Ban) ve 6. Each Contractor's Status on Review of Restructured Agreement Ferris)_F 3•S �wri�e ( 7. Information Relative to Negotiation of Restructured Water Supply Agreement and j Extended MOU that will be presented by SCWA staff to SCWA Board of Directors at - Workshop Scheduled for November 1, 2004 (Poole) j 8. Report from Subcommittee regarding weighting CUWCC BMP's (DeGabriele) 9. Consider Statement to SCWA Board of Directors re: Water Conservation Reporting � (DeGabriele) N"-A� 'F: 'T - 6-P-cu.v>,- e -- r-q-� c in-e(s , — lid 3 ?, IL 10. Check Out W uw 0 04 10 l, 00,0 Ar-'( - I r- p F_ w►r� ,� 9 S .E H l 11. Public Comment-rX��,u � '7) soo C_.vozu ►cn Vlr-Ulz- 3 tri IV 4�- "'A -F-,r Mu511-4 s , --- tJ s�.�k re � ��- � �rrJ�u s.e, s � mil a c.� � s -e- �� �- ,-e v , Yu�R,Y- �►U h e h �' � � w��- _ A-55 uwe-d 9-9 yi oo _ A\,v a xJ- vj cu.S 2-49% IZ U hay a $ k -S n e,O t 1 F-Ckulavl06S V\'- 1 Al - h i VI -e. ave ,h .� 0�0 Vjz- a V1 a`� S ; , W a CITY OF PETALUMA POST OFFICE Box 61 Y 8 5 g PETALUMA, CA 94953-0061 David Glass Mayor eke Eia. ' MikefHe 66tcber 1.9, 2004 Bryant Moynihan Mike O'Brien E. Clark Thompson Pamela.Torliatt Miles Ferris Councilmembers Chairman, Water Advisory Committee City of Santa Rosa 69 Stony Circle Santa Rosa, CA 95401 RE: DRAFT METHODOLOGY FOR IMPLEMENTATION OF SHORTAGE PROVISIONS IN THE EVENT OF A DROUGHT Dear Mr: Ferris, Enclosed is an alternate methodology for allocating water supply in the event of a drought as presented in Section 3.5 of the Draft Restructured Agreement For Water Supply. Two methodologies are proposed: Draft. l —Accounting. For Non -Residential Demands • Draft 2 — Tier 1 Per Capita, Tier'2 Pro -rata Share of Purchases Draft 1— Accounting For Non -Residential Demands This methodology proposes to account for differences in customer classes by separating non-residential and residential demands. The amount of water in Tier 1 for human consumption, sanitation and fire protection is comprised of Tier 1 a — Non Residential, and Tier 1 b — Residential. Water Resources& Tier 1: Demands for Human Consumption, Sanitation and Fire Protection Conservation 11 English Street Petaluma, CA 94952 Tier 1 a — Non Residential demand for human consumption, sanitation and fire Phone (707) 778-4304 protection was estimated based on non-residential demands for January and February Fax (707) 776-3635 2002. For example, Cotati's total annual average wintertime demand in 2002 was E -Mail: awrcr@ictpetaluma.ca.us 696 acre-feet/yr (58 acre-feet/mo x 12 mos). Cotati's average wintertime non- residential demand in 2002 was 14 acre-feet/month. This equates to anannual average non-residential wintertime demand of 164 acre-feet/yr (14 acre-feet/month x Water Field Office 12 months). Total annual local supply available for Cotati during a drought was 202 N. McDowell Boulevard Petaluma, CA 94954 estimated at 180 acre-feet/yr.l This amount is equivalent to 26% of Cotati's total Phone (707) 7784392 Fax (707) 778-4508 E -Mail: 1 From Santa Rosa methodology dated September 23, 2004' water&i.petaluma.ca.us 1 CADocuments and Settings\sbunceV ocal Settings\Temporary Intemet Files\OLI(Opetaluma cover letter.draft l.doc F, annual average wintertime demand of 69.6 acre-feet/yr. It was .therefore assumed that26% of Cotati's non-residential demands were met by local supply. Therefore the annual average non- residential: wintertime supply provided by local supply was calculated at 42'acre-feet/yr (26% of 164 acre-feet/yr). Since Cotati's annual non-residential demand was 164 acre-feet, this means the,remaining amount'of demand is to be met by SCWA supply, which. is 122 acre-feet (164 acre-feet.- 42 acre-feet). Therefore the "Tier la: Non -Residential Supply For.Huma . Cao 11sUm ror;.-, litation and Water. Supply" amount for Cotati was set at 122 acre feet. The amounts for "Tier lb — Annual Residential Water Supply for Human Consumption, Sanitation and Fire Protection" were based on a per capita average, minus local supply. The average per capita residential demand was calculated at 74 gped (total annual average wintertime residential demand of 47,401 acre-feet/vr divided by total population of 571,149 persons)3. The annual amount of.Cotati's local supply available for residential demand is 138 acre, -feet (total local supply. of 180 acre-feet/yr — 42 acre-feet/yr for non-residential demands). Converting the local supply available for residential demands to gallons per person per day yields a per capita local. supply of 18 gpcd for Cotati. Thus means the amount of Tier -lb Agency supply allocated to Cotati is 56 gpcd (74 —18 gpcd = 56 gpcd). With a population of 6,825 persons, the Tier lb residential allocation for Cotati is 429 acre-feet/yr (6,825 persons x56 gpcd x conversion factor 429 acre-feet/yr). Cotati's total Tier i allocation is then: Tier 1 a: Non Residential = '122 acre-feet/yr Tier lb: Residential = 429 acre-feet/yr Total Tier 1 = 551 acre-feet/yi 4 Tier 2: Remaining Allocation Based on Pro -rata Share of Purchases This is where the methodology differs from the 1 Vh Amended Agreement. Under this proposed methodology, Tier 2 supply is allocated based on a pro -rata share of recent purchases, not entitlements. As shown on Table 1, the total amount of water allocated under Tier 1 is 37,576 acre-feet/yr. Using an annual supply of 60,000 acre-feet/yr means there is 22,424 acre-feet/yr remaining for Ti&2. In FY 03-04, Cotati purchased 1,071 acre-feet, which is 1.53% of the total deliveries of 70,116 .acre-feet. Therefore Cotati's Tier 2 allocation is: 1.53% x 22,424 acre-feet/yr = 343 acre-feet/yr. Under this methodology, Cotati's total allocation is: Allocation = Tier 1 + Tier 2 = 551 + 343 = 894 acre-feet/A5 2 Rounding down by MS Excel resulted in 121 acre-feet: See Table 1. 3 To convert from acre-feet/yr/capita to gpcd, multiply by the factor 829.877. 4 MS Excel rounds down to 550 acre-feet/yr. See Table 1. 2 C:\Documents and Settings\sbunce\Local SettingsWemporary Internet FileAOLKOpetaluma cover letter.draft I.doc The allocations under "Draft 1" are shown in Table 1. For "Draft 1", all of the contractors would receive less water than they purchased in FY 03-04 (see Column 25 of Table 1). Only the Russian River Customers receive an allocation that exceeds their FY 03-04 purchases. Draft 2 — Tier 1 Per Capita, Tier 2 Pro -rata Share of Purchases For "Draft 2", Tier 1 water is -allocated in the same manner as Santa Rosa's report of September 23, 2004 ("Santa Rosa"), which does not separate residential and non-residential demands. Tier 2 supply is allocated based on a pro -rata share of recent purchases. This methodology is illustrated in Table 2.. Like "Draft V?, all of the contractors would receive less water than they purchased in FY 03-04. The Russian River Customers would receive about 12% more than they purchased in FY 03-04. This anomaly could be due to assumptions used in the calculation. Comparison of Methodologies A. comparison of allocations under "Santa Rosa" and "Draft 1" and "Draft 2" is provided in Table I. For Tier 1 allocations there is not a tremendous difference between "Santa Rosa" and"Draft 1 with the exception of VOMWD. VOMWD's Tier 1 allocation is 17% lower under "Draft I" in comparison to "Santa Rosa". This is because their non-residential demands comprise 9% of their total demand, which is relatively smaller than the other customers. In comparing the total allocations of "Draft 1" with "Santa Rosa", .four customers receive a higher allocation and six customers receive a lower allocation. The largest decrease occurs with Forestville and Cotati, which receive 16% less under "Draft 1" versus "Santa Rosa". The largest increase occurs with MMWD, which. receives 14% more under "Draft 1" versus "Santa Rosa!'.' In comparing the total allocations of "Draft 2" with "Santa Rosa", four customers receive a higher allocation and the remaining six customers receive a lower allocation. The largest decrease occurs with Cotati, which receives 18% less under "Draft 2" versus "Santa Rosa". The largest increase occurs with MMWD at 9%. Summary The benefit of the "Draft 1" methodology is that it does notpenalize contractors who have a higher proportion of non-residential customers,' yet accounts for "demand hardening" through the per capita allocation of residential demands. Both "Draft 1" and "Draft 2" benefit from basing Tier 2 allocations on.a pro -rata share of recent purchases, which is a more practical way of allocating water in a shortage condition than entitlements. We hope these proposed methodologies contribute in a positive. manner to the continuing discussion of how to allocate water during a drought condition. Should a drought -condition 5 MS Excel rounds. down to 893 acre-feet/yr. See Table 1. 6 This calculation assumes thatMlvNVD's non-residential customers comprise 23% of their wintertime demand. 3 CADocuments and SettingAbunce\L.ocal Settings\Temporary Intemet Files\OLKElpetaluma cover lettendraft Ldoc occur, we are confident all the contractors and customers will diligently work together in a cohesive and mutually beneficial manner. We appreciate the work you and your staff have done to help shape this discussion. Please don't hesitate to contact me if you have any questions. " -SinCeraly; ; . Michael Ban, P.E., Director Water Resources & Conservation Enclosures xc: Toni Bertelero — City of Cotati Terry Stubbings — City ofCotati Janet Orchard - Cityof Cotati Chris DeGabriele — North Marin Water District Drew McIntyre — North Marin Water District Randy Poole — Sonoma County Water Agency Steve Shupe — Sonoma County Water Agency Pam Jeane — Sonoma County Water Agency John Nelson - = Al Bandur — City of Sonoma Mike Fuson — City of Sonoma Krishna Kumar — Valley of the Moon Water District Ron Theisen- Marin. Municipal Water District Darrin Jenkins — City of Rohnert Park Jake MacKenzie - City of Rohnert Park Paul Berlandt — Town of Windsor Matt Mullan — Town of Windsor Michael Bierman — City of Petaluma Michael Healy — City of Petaluma Pamela Torliatt — City of Petaluma Marc Cornelius 4 CADocuments and Settings\sbunce\Local Settings\Temporary Internet Files\OLKE\petaluma cover lettendraft Ldoe Year 2002 Total Annual Total Monthly Avenge Annual Average Winter Projected Estimated FY 03-04 % of Total Winter Demand (Col Local Supp. 1>auon m 2003 Defiveris(acr FY 03-04 Demand (acre 4 x 12 mos) I (acre-feWy 11121 61 13 100 10°/ 0 100 896 100 T41 01 74 7m 7d ro) Popu)abon Obtained from Prinz Contractors, Department of nam ,aad 2000 Urban Water Management Plait for Sonoma County. - 29,879 Based on 4 -year avenge between 2000 through 2003 minus adjustments as spa96cied in the 4/2004 SCWA Memorandum on Expected Fuhme Water Demand far Existing & Proposed Development Projmds (°) Saha Rosa's groundwater's based on potential rather than current groundwater avamlabdity. Ibis supply is not career dy Permitcd for production use. (�Based on Year 2002mfomary&February. (°)4 -year weighted average between 2000 through 2003 in Jamary & February. Data weighted using population. data coUmted hmm each Prime Ccmractorr the Department ofFirmnce, or (he 20M Urban Water Management Plan for Sonoma County. @ Residential Water for Human Consumption, Sanitation and Fire probwdca W --tion is shared prapavtionatdy by Prime Contractors, Other Agency Customers, MMWD and Russian Riva customers based on proportionate share of FY 03-04 SCWA ,�rmssion systemdegverics. Does not include (rlass. . (O PopuM- p -Med by MMWD as 194,999. .. . Oi Population estimated as 8,000. FY03-04 purdmses (wyed on "puha Agency Crntomers"per SCWA chart Includes only'Town of Wmdscr and Russian Riva County Water District per August 11, 2003 letter from SCWA to all contractors, customers and water diverters under Agency rights FY 03-04 purchases unknown; value of 3,560 based on WAY data for 2000/1001. ., (')Population for Russian Riva customers based on Town of Wmdsor and the RRCWD. Population for the Town of Windsor (24,350 in 2003) obtained from the Delm mment of Finance Population for One RRCWD based on the current number ofrxmnectioas (1,200) times an estimated 2S (� Total non-residential supply form an soots. Rohmat Park estimated at 20°/2 Santa R NMWD, (� ) I> 1�+ cion our 3,000 people (1,200 x 2.5). The IoW population used for Ore Russian Riva Customers is 27,350 (24,350 +3,000). �, Cotati, Sonoma & VOMWD from SR into dated 7/28/04. (") Non-re;idatial demand supplied by SCWA water. (*)For Rohner Pads it was estimated that 50% ofwmter-time non-residential demand is supplied by SCWA wafer. This could changebased on review by Admen Park (P) Santa Rosa, NMWD, CUat4 Sonoma, Rohn W Park, Forsty& & VOMWD Cram SR info dated 7/28/04. MMWD based on Santa Rosa percentages. Other Agency and Russian Riva estimated at 5% of total (0 Santa Rasa, NMWD, Coati, Sonoma, & VOMWD from SR info dated 7/28/04. MMWD based on Santa Rosa percentages Rohnert Park estimated at 20%. Forestville, Other Agency and Russu m River estimated at 10% of foal (4 ForesMLes aerial deliveries in FY 03-04 were 537 AF. For this calculation, thea FY 03-04 deliveries were set at 480 AF, which is their anmal cap. S:laaUresmuces&wnsavatfan%WaiWLI 10 Souroe ofsupplyumn rasa allorat'M inefhodology-2003mpdga draft` alum nl&hodology.dram4a1 10/19/1004 Table 1. Petaluma DRAFT 1 Methodology for Implementation of Shortage provisions by Tier for Each SCWA Customer Accounting for Nun -Residential Demands (tf SCWA tufal annu., supply is 60,000 acre-feet). DRAFT 9 10 11 12 13 14 1 1 1 18 19 Annual Ammat Noj, 21 22 23 24 Annual %of Total Am" Year 2002 Average Winwtime Residential Tier la Non- Year 2002 Annual 1.X21 Supply gpcdtobe Tia lb: %of Local Available Average Supply M oa0dy Non- De Demand RsidentialWater Annual Average PercentofT Residential Available For Allocated to Annual R ��W ater Supply WP y Local Supply Available from Average Non. �S Residential Provided by Supply ForHuman Wnuettime Per Capita Demand frorn Local Supply Residential Residential Demand Average Per Provided Residential Tier Ib For Supply for Human Total Tier I y Tia 2- Total Potential SCWATotal Potential Delivery Available (Co15 x Col Loral S Supply Residential Demand (Col - Consumption, Non- (Cot 9x Col Sanitation & Water Demand Cols Demand Col ( by Supply Capita Loh Converted to Gallons Pa Person Residential °otpti°o, and Annual Supply Renaming an Delivery Undo UedaSupplyCutback During a Drought 4) During a Drought Demand (acro- 10 x 12 mos) Residentitiat l l ) ( Supply (Co,(Col I l -Col Cal I I) (nae- IS/popuilation) Residential (Col a -Col 13) 8 Pa Day (Coll .Demand (Col Fire Protection (C61urm 20 z (Co121 +Col (ColSanitumn (shared on a protata basis rorata Supply Cathode Mmes FY 03-04 nae -f eeyyr) (Col 8/Co15) feet/mo ) (til ane-feeUyr Demand feer/vrl - .am r"".w_Rhrl Rhrl ,lo,vi1 fin rlom.,..dr......,n �p0p 0°) _ _ L7-Co119) _ _ Population) 14) (aoso- of FY 03-04 puclrases) (Tier l +Tia 2) Deliveries 11121 61 13 100 10°/ 0 100 896 100 T41 01 74 7m 7d ro) Popu)abon Obtained from Prinz Contractors, Department of nam ,aad 2000 Urban Water Management Plait for Sonoma County. - 29,879 Based on 4 -year avenge between 2000 through 2003 minus adjustments as spa96cied in the 4/2004 SCWA Memorandum on Expected Fuhme Water Demand far Existing & Proposed Development Projmds (°) Saha Rosa's groundwater's based on potential rather than current groundwater avamlabdity. Ibis supply is not career dy Permitcd for production use. (�Based on Year 2002mfomary&February. (°)4 -year weighted average between 2000 through 2003 in Jamary & February. Data weighted using population. data coUmted hmm each Prime Ccmractorr the Department ofFirmnce, or (he 20M Urban Water Management Plan for Sonoma County. @ Residential Water for Human Consumption, Sanitation and Fire probwdca W --tion is shared prapavtionatdy by Prime Contractors, Other Agency Customers, MMWD and Russian Riva customers based on proportionate share of FY 03-04 SCWA ,�rmssion systemdegverics. Does not include (rlass. . (O PopuM- p -Med by MMWD as 194,999. .. . Oi Population estimated as 8,000. FY03-04 purdmses (wyed on "puha Agency Crntomers"per SCWA chart Includes only'Town of Wmdscr and Russian Riva County Water District per August 11, 2003 letter from SCWA to all contractors, customers and water diverters under Agency rights FY 03-04 purchases unknown; value of 3,560 based on WAY data for 2000/1001. ., (')Population for Russian Riva customers based on Town of Wmdsor and the RRCWD. Population for the Town of Windsor (24,350 in 2003) obtained from the Delm mment of Finance Population for One RRCWD based on the current number ofrxmnectioas (1,200) times an estimated 2S (� Total non-residential supply form an soots. Rohmat Park estimated at 20°/2 Santa R NMWD, (� ) I> 1�+ cion our 3,000 people (1,200 x 2.5). The IoW population used for Ore Russian Riva Customers is 27,350 (24,350 +3,000). �, Cotati, Sonoma & VOMWD from SR into dated 7/28/04. (") Non-re;idatial demand supplied by SCWA water. (*)For Rohner Pads it was estimated that 50% ofwmter-time non-residential demand is supplied by SCWA wafer. This could changebased on review by Admen Park (P) Santa Rosa, NMWD, CUat4 Sonoma, Rohn W Park, Forsty& & VOMWD Cram SR info dated 7/28/04. MMWD based on Santa Rosa percentages. Other Agency and Russian Riva estimated at 5% of total (0 Santa Rasa, NMWD, Coati, Sonoma, & VOMWD from SR info dated 7/28/04. MMWD based on Santa Rosa percentages Rohnert Park estimated at 20%. Forestville, Other Agency and Russu m River estimated at 10% of foal (4 ForesMLes aerial deliveries in FY 03-04 were 537 AF. For this calculation, thea FY 03-04 deliveries were set at 480 AF, which is their anmal cap. S:laaUresmuces&wnsavatfan%WaiWLI 10 Souroe ofsupplyumn rasa allorat'M inefhodology-2003mpdga draft` alum nl&hodology.dram4a1 10/19/1004 Table 2. Petaluma DRAFT 2 Methodology for Implementation of Shortage Provisions by Tier for Each SCWA Customer, Based on Pro -rata Purchases (if SCWA total annual supply is 60,000 acre-feet) DRAFT (1) (2) (3 (4) (5) 6) 7 8) 9 (10 11 12 (13) (14 4 -Year 4 -Year Annual Available Local Average Per Weighted Tier 1: Annual Total Annual % of Local Available Supply, Capita Water Average Per Annual Water Supply for Tier 2: Potential SCWA Projected Supply Local Supply Converted to Demand in Capita Human Consumption, Annual Remaining Allocation Delivery Under Total Potential Delivery FY 03-04 % of Total FY Estimated Local Supply Available (Col 5 x Col Gallons Per January & Demand for . gpcd to be Sanitation and Fire Protection (shared on a prorata basis of Supply Cutback Under Supply Cutback Annual Caps Deliveries (ac 03-04 Population in (acre-feet/yr) During a 4) Person Per Day Februarys o Healtii l aAllli�:liec(' T�er t (Column 10 x Population) FY'03-04 purchases) (Tier I + Tier 2) Minus FY 03-04 Deliveries Customer (af) feet) Purchases 2003 (a) I (b,c) Drought (acre-feet/yr) (gpcd) (gpcd) (d) Safety t`1 (Co19 -Col 7) (acre-feet/yr) (f) (acre-feet/yr) (g) I (acre-feet/yr) (h) (acre-feet) Cotati 1,520 1,071 2% 6,825 240 75.0% 180 24 89 95 71 546 327 874 198 Petaluma 13,400 11,294 16% 57,050 831 75.0% 623 10 101 95 85 5,448 3,450 8,898 2,396 ohnert Park 7,500 4,710 7% 42,300 2,308 75.0% 1,731 37 96 95 58 2,770 1,439 4,209 501 Sonoma 3,000 2,611 4% 10,252 80 75.0% 60 5 136 95 .90 1,031 797 1,828 (782 Forestville (m 480 480 1% 1,973 - 75.0% 0 - 119 95 95 210 147 357 (123 North Marin 14,100 9,498 14% 56,000 2,000 75.0% 1,500 24 99 951 71 4,460 .2,901 7,361 (2,137 Santa Rosa 29,100 24,421 35% 153,400 1,700 75.0% 1,275 7 87 951 88 15,050 7,459 22,509 1,911 Valley of the Moon 3,200 3,157 5% 23,000 595 75.0% 446 17 87 95 78 2,001 964 2,966 (191) MMWD 1 9,300 7,792 11% 184,999 21,822 75.0% 16,367 79 Unknown 95 16 3,321 2,380 5,701 (2,091 Other Agency Customers O 2,5001 1,466 2% 8,000, - 75.0% - - Unknown 95 95 851 448 1,299 (167 Russian River Customers Q(J) 5,0251 3,560 5%1 27,350 - 1 75.0% - - Unknown 95 95 2,9111 1,087 1 3,998 438 Total Contractors 89,125 70,059 100% 29,576 22,182 38,600 21,400 60,000 Remaining Supplies 21,400 (a) Population obtained from Prime Contractors, Department of Finance, and 2000 Urban Water Management Plan for Sonoma County. N) Based on 4 -year average between 2000 through 2003 minus adjustments as specificied in the 4/2004 SCWA Memorandum on Expected Future Water Demand for Existing & Proposed Development Projects. Santa Rosa's groundwater is based on potential rather than current groundwater availability. This supply is not currently permited for production use. (d) 4 -year average between 2000 through 2003 in January & February. Except for Forestville, all data for the Prime Contractors was provided by each Prime Contractor. (`) 4 -year weighted average between 2000 through 2003 in January & February. Data weighted using population data collected from each Prime Contractor, the Department of Finance, or the 2000 Urban Water Management Plan for Sonoma County. Water for Human Consumption, Sanitation and Fire Protection based on 4 year weighted average gpcd (Col 9) after consideration of available local supplies. Allocation is shared proportionately by Prime Contractors, Other Agency Customers, MMWD and Russian River customers based on proportionate share of FY 03-04 SCWA deliveries. (N) Does not include transmission system losses. 01 Population provided by MMWD as 184,999. O Population estimated as 8,000. FY03-04 purchases based on "Other Agency Customers"per SCWA chart. (k) Includes only Town of Windsor and Russian River County Water District per August 11, 2003 letter from SCWA to all contractors, customers and water diverters under Agency rights. FY 03-04 purchases unknown; value of 3,560 based on West Yost data for 2000/2001. m Population for Russian River customers based on Town of Windsor and the RRCWD. Population for the Town of Windsor (24,350 in 2003) obtained from the Department of Finance. Population for the RRCWD based on the current number of connections (1,200) times an estimated 2.5 persons per connection or 3,000 people (1200 x 2.5). The total population used for the Russian River customers is 27,350 (24,350 + 3,000). ( 1) Forestville's actual deliveries in FY 03-04 were 537 AF. For this calculation, their FY 03-04 deliveries were set at 480 AF, which is their annual cap. SAwater resources & conservation\Water\6110 Source of Supply\santa rosa allocation methodology - 2003\petalums draft\petaluma methodology.dmft4.xls 10/19/2004 f the Moon in gency Customers Q River Customers 0 Table 3. Comparison of Santa Rosa, Petaluma Draft 1 and Petaluma Draft 2 Methodology for Implementation of Shortage Provisions by Tier (if SCWA total annual supply is 60,000 acre-feet) Rosa Petaluma Draft 1 Petal n.. w - - oaura rcosa I Yetaluma'lhaft 1 DRAFT Annual Caps (af) 1,520 FY 03-04 Deliveries (acre-feet) 1071 Tier 1: Tier 1: Tier 1: Annual Water Supply for Annual Water Supply for Annual Water Supply for Human Consumption, Human Consumption, Human Consumption, Sanitation and Fire Protection Sanitation and Fre Protection Sanitation and Fire Protection (Column 10 x Population) (Column 10 x Population) (Column 10 x Population) (acre-feeUyr) acre_f/ ( Yr) (arae feet/yr) 546 550 546 Tier 2 Tier 2: Tier 2: Annual Remaining Allocation Annual Remaining Allocation Annual Remaining Allocation (shared on a prorata basis of (shared on a prorata basis of (shared on a prorata basis of entitlements) u to P annual cap FY 03-04 purchases) FY 03-04 purchases) (acre-feeUyr) <f Ogre- (ace-feet/yr) .9 Annual Total Potential SCWA Delivery Under Supply Cutback (Tier 1 +Tier 2) (acre-feettyr) Annual Total Potential SCWA' Delivery Under Supply Cutback (Tier 1 '+Tier 2) (acre-feet/yr) % Comparison Draft 1 v Santa Rosa Anne Tom Potential SCWA Delivery Under Supply Cutback (Tier 1 +Tier 2) (acre-feedyr) %Comparison Dr 2 v Santa Rosa 13,400 7,500 11294 4 710 5 448 2,770 5 575 2 633 5 448 2770 515 .2953 43 3 615 ' ' 327 3,450 1061 8,401 893 9,190 -15.86% 9.39% 874 8,898 -17.68% 5.91% 3,000 2537 1,031 1076 1,031' 2032 1,507 1,439 4,802 4140 -13.79% 4 09 -12.36% 480 537 210 192 210 853 836 797 1,884 1,912 1.47% 1828 14100 9,498 4,460 4,267 4,460 203 154 147 413 346 -16.33% 357 -13.69% 29100 24421 15,050 14,881 15050 2696 3 040 2,901 7155. 7,307 2.11% 7,361 2.87% 3 00 9 300 2,5 5, 89,125 3 157 7,792 1 466 3,560 70.116 2,001 3 321 851 2,911 38600 1,660 3,467 764 2,512 3 7 5 76 2 001 3 21 851 2,91.1 38 600 I 7667 1151 1924 366 1039 21,400 7,816 1,010 2,494 469 1 139 22,4241 7 459 964 2 380 448 1,087 21.400 22,717 3,153 5,245 1,217 3 950 Fn nnn I�r 22,697 2 670 5,961 1,233 -0.09 /° -15.30% 13.64% 1.29% 22,509 2,966 5 701 1299 -0.92% -5.94% 8.70% 6.74% 0 3 652 7 55/0 3 998 1.21% 'Petaluma Draft V.- Tier 1 accounts for non-residential demands, Tier 2 based on pro -rata share of 2003/2004 purchases. 'Petaluma haft 2": Tier I is same as Santa Rosa, Tier 2 based on pro -rata share of 2003/2004 purchases. "Santa Rosa" is based on methodology dated September 23, 2004. (a) For the purposes ofthis calculation, Forestville's FY 03-04 purchases were set at their annual cap of 480 AF even though actual purchases were 537 AF. S:\water resources & consm-Aon\Water16110 Source ofSupply\santa rasa allocation methodology - 2003\peWuma dra8\petaluma methodology.draft4xls 10/19/2004 RECEIVED NOV 0 1..2004 CITY OF ROHNERT PARK TASonorna County Transportation SC Authority g 50 ,. Cow•zy H" RECEIVED NOV 0 1 2004 CITY OF ROHNERT PARK SCTA MEETING AGENDA PACKET Monday, November S, 2004 3:15 p.m. Council: I x Miscellaneous Sonoma County Permit & Resource Management Department 2550 Ventura Avenue Santa Rosa, California Directors Paul Kelley, Chair Sonoma County Robert Jehn, V. Chair Cloverdale Steve Allen Windsor Bob Blanchard Santa Rosa Joe Costello Sonoma Patricia Gilardi Cotati Mike Healy Petaluma Linda Kelley Sebastopol Mike Kerns Sonoma County Lisa Schaffner Healdsburg Tim Smith Sonoma County Vicki Vidak-Martinez Rohnert.Park SCTA Staff Suzanne Wilford Executive Director Janet Spilman Sr. Transportation Planner Elijah Henley Sr. Transportation Planner Marge Franco Executive Assistant 520 Mendocino Avenue Suite 240 Santa Rosa, CA 95401 PH: 707-565-5373 FAX 707-565-5370 Sonof m T�,rz tion SC7rAAAhddty IGS 5m -o , C H" Board of Directors AGENDA November 8, 2004 - 3:15 p.m. Sonoma County Permit & Resource Management Department Planning Commission Hearing Room - 2550 Ventura Avenue, Santa Rosa, California ITEM 1. Public Comment II. Consent Item — ACTION A. Minutes of the October 11, 2004 Meeting* B. Executive Director Contract Renewal 111. Reports — INFORMATION/ACTION A. Executive Committee Report B. SMART Report C. SCTA Staff Report 1. Bay Area Partnership Activities 2. SCTA Committee Reports a. Local Streets & Roads Committee — MTC Survey* IV. Update on Caltrans Projects — DISCUSSION/ACTION A. Highway 101 Updates B. Route 12 to Steele — GARVEE Bond Option* C. Parsons Monthly Report and Schedule* V. 2004 Election Results — DISCUSSION/ACTION A. Measure M and other transportation measures in California B. Propositions 68 and 70 VI. Update on Federated Indians of the Graton Rancheria Proposed Casino* — DISCUSSION/ACTION VII. Other Business/Director Announcements — DISCUSSION VIII. Adjourn — ACTION * Materials attached The next SCTA meeting will be held TBD. DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please Contact SCTA at least 72 hours prior to the meeting to ensure arrangements for accommodation. Copies of the full agenda packet are available at: htto://www.sonoma-county.org/scta l • i 1WO�t� • SCTA BOARD OF DIRECTORS MEETING MINUTES . October 11, 2004 — 3:15 p.m. ATTENDEES ROLL ATTENDEES ROLL CALL CALL Chair Kelley Vice Chair Jehn Alternate Brigham Director Allen Alternate Scott Director Blanchard Altemate Wright Director Costello Alternate Barnett Director.Gilardi Alternate Orchard Director Healy Alternate Torliatt Director Kelley Alternate Litwin Director Kerns Director Schaffner • Alternate Gleason Director Smith Director Vidak-Martinez Alternate Nordin SCTA Staff present: Wilford, Spilman, and Franco. ITEM I. Public Comment No public comment. II. Consent Item — ACTION A. Minutes of the September 13, 2004 Meeting The minutes were approved unanimously with Director Gilardi abstaining. Ill. Reports = INFORMATION/ACTION A. Executive Committee Report Chair Kelley reported that the Executive Committee met earlier to discuss the Executive Directors contract, which expires at the end of Dec 2004, and will be addressed at the November SCTA meeting. B.' SMART Report Director Smith reported that the SMART Board of Directors did approve the SMART expenditure plan for a quarter cent sales tax for the November 2006 ballot. A finalization of the actual election date will happen next week and should be a consent calendar item. C. SCTA Staff Report (Updated Web Site, Federal Transportation Bill) Page 1 of 6 Ms. Wilford stated the SCTA Web site has been updated. The first week in October the House and Senate acted to approve an eight-month extension of the federal transportation bill, taking us through the endof May 2005. The funding levels will stay as they were for those eight months. Projects were not earmarked in the new bill. We have work to do to get our projects in that bill, because they will start over with a new Congress in 2005. Bay Area Partnership Activities Ms. Wilford provided a brief update on the Bay Bridge. The State has rejected the single bid that they had for the self -anchored suspension portion of the bridge. This means that they will go in one of two ways: they will either re -bid the project or redesign and then re -bid the project. They are currently conducting an analysis with anticipation that they will have a decision in mid November on how they will proceed. Ms. Wilford announced that she was elected as Vice Chair of the Bay Area Partnership. 2. SCTA Committee Reports a. 2004 Transit Forum — Report Ms. Spilman reported that the Transit Forum met on September 22, 2004. The Transit Forum is a public hearing with open discussion about transit, fixed route service, and para -transit. We would like to increase participation in future years. A complete report will be provided to the Board after the comment period is closed next month. b. TPLUS Steering Committee — Report The first meeting of the Transportation Planning Land Use Strategy (TPLUS) Committee was held on September 29, 2004 and we expect to meet monthly for the next six months. The Committee will be examining the transportation land use connections throughout the county. We are on our way to implementing a local version of the regional transportation for livable communities (TLC and HIP) programs. The TPLUS Committee will help implement the local program and develop a best practices manual, or toolkit. C. Local Streets & Roads Committee — Report Ms. Wilford pointed out that this item was included on the agenda as the TAC thought that there might be a need for an SCTA action. However there isn't any and therefore this may come back next month. Director Linda Kelley asked if comments to the Indian Gaming Commission around the traffic impacts from the'proposed casino were submitted during the public comment period. Director Kelley indicated that part of her concern was that according to the October 10, 2004 article in the Press Democrat the casino looks bigger than expected. Director Kelley further questioned if after the unsuccessful recall attempt that people. in Sacramento think therer is no'local opposition. Director Kelley asked if this authority has any interest in commenting on our support or lack of support for the project, and not just what would be the proper mitigations for it. She asked that the topic be on the next SCTA agenda. Page 2 of 6 Chair Paul Kelley stated that staff had submitted extensive comments within the context of the scoping document of the EIS. Chair Kelley commented that as it relates to this body as a policy body making a comment on- a project that we may want to revisit after the EIS has come out and said about traffic impacts and mitigation measures, etc., and have staff -review the document as it pertains to what our comments were in particular. Ms. Wilford pointed out that our comments were part of the scoping process, and we have not seen the draft EIS and does not know when that would be released. The newspaper article indicated that it might be a year from now. At that time, that is an opportunity for us to comment. Director Kelley inquired if there is an opportunity to let the Governor's office know of our concerns rather than it coming as part of the final EIS being completed. Director Kelley expressed her concerns about Highway 101 capacity and what that would do to affect any of our projects, our General Plans and development moving forward. If the casino takes up Highway 101 capacity then what does that really mean for us? Director Kelley further commented that she would like us to communicate our huge concerns to the Governor's office, Peter Siggins in particular. Director Blanchard stated that this might be a topic to bring up after we see what happens with Measure M. Let's run a scenario if Measure M passes then there would be one approach to take. If Measure M is not successful then we have to a larger problem to deal with and that might then allow us a larger hammerto use to develop some points. Chair Kelley directed staff to put this item on the November agenda. IV. Update on Caltrans Projects — DISCUSSION/ACTION A. Highway 101 1. Route 12 to Steele — GARVEE Bond Option Ms. Wilford reported on the Highway 12 to Steele GARVEE Bond option. The SCTA has been considering GARVEE Bonds for two projects in Sonoma County on Highway 101, the north project from Santa'Rosa to Windsor and the south project between Petaluma and Rohnert Park. The State used GARVEE Bonds once in FY 2003/2004. They issued $658 million worth of bonds for eight projects throughout the State. This was done to get projects out during a financial crisis when there really wasn't cash flow to move projects. The CTC is now considering whether or not they should seek an issuance of GARVEE Bonds on FY 2004/2005. They have started putting together a list of projects that they thought would be eligible and good projects to issue GARVEE Bonds. The Highway 12 to Steele Lane mainline widening project is near the top their list. It is one of the top five projects that they put on the list. The questiori to the SCTA is to whether or not they concur with the CTC's analysis. This situation is such -that there is not adequate cash flow at the State to get all the projects out that are ready to go. GARVEE Bonds provide a mechanism for an infusion of cash and then payments are made over a period of time. There are not a lot of details on how long the Bond would be, they are looking at 12 Page 3 of:6 years but that is not certain. The dollar amount for Highway 12 to Steele project would be somewhere around $60 to $63 million that we would be bonded. The benefit of this is that it adds a much higher level of certainty that the project can go to construction next year. It allows us to makeup the $10M shortfall that the project is currently facing. It behooves SCTA to pay attention to the CTC recommendation as they have flagged this as a high priority project. There are other counties and other projects throughout the State clamoring to get on this list. It frees up programming capacity for future years. The cost of participating in a GARVEE issuance is that you have to pay debt service. There is a bit of an increased cost there, it is unclear whether that cost will be greater than what inflationary costs will be or cost of material increases. The other issue is that it is unclear what this will do to our ability to use GARVEE Bonds for the other two projects. There is only so much capacity the State can have for GARVEE.Bonds. There is only so much capacity a county such as Sonoma can have because it is based on county shares in a formula amount and your ability to repay that amount on an annual basis. The issue before the Authority today is informational and staff will try an answer any questions the Authority has today, and will seek out further information on this item. This item will be brought back to the Board in November for action. Director Healy inquired if the two gaming initiatives failed would that free up additional funds for CTC to program for next year? Is this still the case or is the threat of litigation hanging over that now? Ms. Wilford commented that she was not certain about the.threat of litigation, but does know that that is still a key component for funding being made available. That is actually a key component of even doing GARVEE Bonds. The CTC staff report indicated that they would need about $65 million in State funds in order to match $433 million in Federal funds from GARVEE. If Proposition 68 and 70 don't fail and that negotiation with the Governor does not happen and the money does not flow to transportation, they may not be able to come up with $65 million. If the opposite of that happens, there is potentially more money available and that would allow us to move forward with the interchange component. Under the scenario we are currently working on with CTC staff we would get an allocation for the interchange in FY 2004/2005, which is about $14 million and then GARVEE Bond for the mainline. The assumption under the STIP is that Proposition 68 and 70 fail and the $1.2 billion is available. There would be some money available to do projects that are currently programmed. Chair Kelley stated that staff address their concerns and make sure to provide enough information for the Authority to make a decision in November. Ms. Wilford pointed out that the freed capacity that happens if this project moves forward with GARVEE could be used on either the North project or the South project to reduce the need for GARVEE on one of those. 2. East Washington Interchange Ms. Wilford reported. that the Caltrans Project Development Team for East Washington Interchange met last month for the first time to coordinate the . environmental with the design and to ensure that everyone was on board with the schedule as they are doing Risk Design. Ray Akkawi is the Project Manager and this is the project that is being done in lieu of the Auxiliary Lane. 3. Marin -Sonoma Narrows — Aesthetic Committee Page 4of6 Ms. Wilford reported on the Marin Sonoma Narrows that there was discussion on establishing an aesthetics committee. This is in hopes of minimizing the number of meetings on jurisdiction -by -jurisdiction basis for the Narrows project since it touches Novato, Petaluma, and the unincorporated area. Director Healy further commented that the request was for the two cities and the two counties each to appoint two individuals fora total of eight to this aesthetic committee to discuss design parameters. 4. 101/116 Interchange Update Ms. Wilford reported at the least meeting Parsons gave a presentation on Highway101/116 Interchange in Cotati. There was still a question from the Caltrans side whether the bridge over 116 could be retrofitted, or whether it would need to be replaced. The direction from the SCTA was to include both alternatives in the environmental report. Staff learned from Caltrans that they believe the bridge can be retrofitted. If that is the case, then that will be the less expensive alternative. At this point in talking with the consultants staff recommends that they continue to keep the two alternatives in the environmental document. This stems from Staff's concern that when we get to the design phase and if it turns out the retrofit is not an option, and that we have to reconstruct, and we hadn't included it in the environmental document, we would have to go back and do a supplemental because it does have a visual impact if we replace the full bridge. Unless there is further direction from the Board we will continue studying the two alternatives in the environmental document. B.. SHOPP Projects Ms. Wilford reported at the last meeting that the CTC would be considering an allocation vote for additional funds for the 116 in Petaluma SHOPP Project. ' CTC did approve that and the contract has been awarded and Caltrans is moving forward with that project for construction. The other SHOPP project is the 116 Project between Sebastopol and Cotati and Caltrans is proceeding with the 2 -year study for California Tiger Salamander in order to finalize their environmental document. They will be looking for the Tiger Salamander this winter. Director Kerns asked if on the 116 project in Petaluma that preferred alternative was to replace the bridges and the environmental document will reflect replacement and not a retrofit there. Ms. Wilford stated that she would confirm that it is for a replacement Director Allen asked about the schedule for a SHOPP project on Highway 101, north of Santa Rosa. What is the status? Ms. Wilford stated the only SHOPP projects that are being allocated funds at this point are for emergency repair. Director Allen pointed out that those projects are not far from emergency repair. Ms. Wilford indicated that she would check on the status of that. Last year in 2003/2004 Caltrans was given $800 million statewide for SHOPP projects for 2004/2005, at most Page 5 of 6 ' they will get $500 million. It could be as low as $320 million statewide. Caltrans has about $2.0 to $3.0 billion of need every year. C. Parsons Monthly Report and Schedule; Contract Amendment #2 Ms. Wilford reported that the Board did approve a proposed amendment for the south project at the last SCTA meeting. We have negotiated with Parsons on an agreement that fits within the money we have available for the project. The contract amendment language is before the Authority today in the yellow and white handouts. The total amendment for the south project is $343,986. The contract amendment for the north project is $250,537. We are still within our budget and our allocation for these projects. Parsons has committed that they can complete these projects with this budget. Staff is seeking authority from the board for the Chair sign the contracts. The recommendation requesting the Chair to sign the contracts passed unanimously without opposition. V. PUBLIC HEARING: FY04/05 SCTA Final Budget — DISCUSSION/ACTION A. Staff Report Ms. Wilford reported that a page was left out of the Final Budget included in the agenda packet that shows the distribution between the cities and the county in terms of their contribution to the SCTA. Other than that, the only changes in the Final Budget from the Preliminary Budget are that $5,000 was added to the local jurisdictions contributions cumulatively in order, to make a $5,000 contribution to SMART. There was shifting of some funds between the computer hardware and software and consulting contract line items. It was a minimal amount and was based on needs related to our modeling efforts. Chair Kelley reminded the Directors that the Authority had authorized putting in that $5,000 contribution and that having it split over the nine cities and county. Chair Kelley opened the public hearing on the FY 2004/2005 SCTA Final Budget for public comments. There were no public comments and the public hearing was closed. B. Resolution No. 2004-011 Resolution No. 2004-011 was moved .by Director Smith, seconded by Director, Schaffner, and approved unanimously without opposition. VI. .Other Business/Director Announcements — DISCUSSION Chair Kelley announced that the next Authority meeting would be held on November 8, 2004. VII. Adjourn — ACTION The meeting adjourned at 3:50 pm. Respectfully submitted, Marge Franco Executive Assistant Page 6of6 METROPOLITAN Joseph P. Bort McU0Center T TRANSPORTATION 101 Eighth Street Oakland, CA 94607-4700 COMMISSION Tel.: 510.464.7700 =fMD:510.464.7769 Fax:510.464.7848 e-mail: info@mtc_ca.gov Web site: www.mtc.ca.gov Stene Kinsey, Cham October 15 2004 A1arin County and Gties 7 Jon Rubin, Vke Chair San Francisco Mayors Appointee Tom Ammiano City and County of San Feandsco RE: Local Street and Road Maintenance Cost .& Revenue Survey Irma Anderson Gtim °fContra Costa county Dear Public Works Director/Representative: TonaAzumbrado U.S. Departmenr of Housing and Urban Development You may recall, approximately one and a half years ago, the Metropolitan ,?amv T.$ealt3r. Svnn Gan Cowry Transportation Commission (MTC), the nine county Congestion Management Agencies (CMAs) and the Local Streets and Roads Committee, undertook a large Mark DcSaulnier Contra Cm Cowry effort to gather the information necessary to project the twenty-five year Local Bill Dodd Street and Road (LS&R) funding shortfalls, for MTC's 2005 Regional Napa Cowry, and Cities Transportation Plan – "Transportation 2030". DorctaeAL Giacopini U.S. Departmwt ofTnnsporntion Shortly after the release of the 2001 Regional Transportation Plan (RTP), MTC Scott Haggerty began working with a group of 20 – 30 public works staff from around the region, Alameda Cowry in order to improve upon the projection process that was used to determine the 25- Barbara of. year LS&R shortfall figures. This group, which evolved into the Local Streets and Sao Franc no Bay Co—tion and DevelopmenrComminion Roads Committee, originally began meeting with MTC on an ad-hoc basis. Initial S—L'nape," meetings were primarily focused on understanding the methodology that was used GtiaofSan Afatm Cowry In the 2001 RTP, and the shortcomings of that methodology.. Soon, the group John Mdzmom began looking at the various elements involved in the shortfall projection process C.tiesnfSanuCluaCowty and assisting MTC in the information gathering process to be used in a new round Michael D. Nevin, of projections for the 2005 RTP—"Transportation 2030". This effort involved San Mateo County local agency staff in each,of the 109 Bay Area jurisdictions, filling out detailed and Bryan Sart'pi lengthy surveys having to do with cost and revenue information for local streets Srate Business, Transportation and Housing Agmcy and roads.. In addition to the LS&R Committee, MTC enlisted the help of the nine P. Spering county Congestion Management Agencies (CMA) to assist in obtaining .7-- Solano Cowry and Cities cooperation from the local jurisdictions and acting as a clearinghouse. for the data PamdaTorliatt that was being submitted for each county. Assodation of Bay Area Goeernmenu . Sharon Wright While the process used for the 2005 RTP was difficult and time consuming, the sa°nmaCowty°ndGo. result of everyone's hard work was a 600% increase in regional transportation SheliaYoung Glia of AlameCounty County funding for local streets and roads. Cities and counties are targeted to receive almost $1 billion dollars over the next twenty-five years (compared to $130 million allocated to local streets and roads in the 2001 Regional Transportation Plan) to use for maintaining the existing LS&R network. Local agencies will be seeing a Steve Heminger E—tive Director portion of that money in the near future, as approximately $5.7 million.has already Ann F!<mer or will soon be programmed for fiscal years 2005/2006 and 2006/2007. A diagram Deputy Dimw /Operations r of how the discretionary transportation funding that it is estimated will be available nereteW.McMillan Deputy Direaar/FoBry to the region over the next 25 years, has been allocated in the 2005 RTP; is shown below in Figure 1. Figure 1: Allocation of 25 -Year Regional Discretionary Funding in the "Transportation 2030" Plan Regional Discretionary Transportation Funding $8.8 billion Rehab/Maintenance of CMA — Local Priority Regional Programs: Existing System Planning Operations, Clean Air, 2.3 billion $4.85 billion Lifeline Transport, Bike/Ped., TLC / HIP $1.62 billion Transit LS&R In the 2001 RTP this $1.33 billion 1 billion figure was only $130 million STP Funds STIP Funds $775 million $225 million Currently being programmed for FY 05/06 & 06/07' local projects $57 million *The $57 million being programmed in FY 05/06 & 06/07 represents 2/25'"` of the $lbillion allocation for LS&R capital maintenance that will come form Surface Transportation Program (STP) funds. The remaining $225 million will be funded through the State Transportation Improvement Program (STIP). STIP funding is not expected to become available until FY 2009/2010. Despite the success in attaining a significant increase in regional funding for LS&R capital maintenance, it is clear that we still have a considerable amount of work to do in order to " improve the shortfall projection process for future RTPs, as well as other shorter -term analyses. In addition, as illustrated above, the nine county CMAs received approximately $4.85 billion in regional funding through the 2005 RTP, to be allocated at their discretion. This fact makes it extremely important to provide CMAs with accurate estimates of LS&R need, at the jurisdictional (rather than regional) level. MTC has been working with a sub -committee, formed by the LS&R Committee and comprised of local agency public works staff and engineers, to improve the process for gathering information from Bay Area cities and counties, on the costs associated with maintaining the region's LS&R network, and the funding available to meet those needs. The goal of the sub -committee is to use the lessons learned from the last projection effort to make the information gathering process as simple and streamlined as possible, and at the same time, ensure a greater level of accuracy in the final figures. Towards accomplishing this goal, we have put together the attached survey packet. We will be requesting this information on an annual or biennial basis, in order to ensure continuity and consistency of information. There are five major components to a typical jurisdiction's Local Streets and Roads program: 1.) New Construction, 2.) Pavement Maintenance, 3.) Non -Pavement Maintenance, 4.) Operations, and 5.) Local Bridge Maintenance. The following survey attempts to collect data that will help MTC to estimate the costs, available revenues, and resulting shortfalls that exist in the region for items 2, 3, and 4. There are three main sections to the survey, dealing with pavement costs, non -pavement costs, and revenue information. Each section comes with a detailed set of instructions to assist you in filling out the information. Survey responses should be compiled, or at a minimum, verified by public works staff familiar with the local street and road maintenance operations in your jurisdiction. As illustrated in Figure 2 below, the information that you are being asked to submit will be utilized by MTC to prepare both long and short-range estimates of the capital maintenance "need" for local streets and roads, as well as the revenues available to meet those needs, and the shortfalls that exist between the two. Our hope is that both the five-year analysis and the long-range shortfall projections, will lend support to jurisdictions at the local level as well as the county and regional levels for better funding of LS&R maintenance. Figure 2: Purpose of Survey Data Survey responses submitted to MTC by local jurisdictions MTC prepares LS&R need, revenue &shortfall estimates 5 -Year Shortfall County 25- Year Shortfall Analysis CMAs Analysis for the RTP Short-term budgeting / Allocation of county- Allocation of regional local revenue initiatives discretionary funds / transportation funding / county revenue initiatives support for regional & state revenue initiatives $$$ for Local Streets & Road Capital Maintenance We request your assistance in filling out the survey to the best of your ability and return it to your county's Congestion Management Agency (CMA) by December 31 2004. To assist you with this effort, MTC plans to hold a workshop during on November 91 , during its User Week program, in order to provide additional instruction and answer questions in regard to completing the survey. MTC staff will also be available to assist with countywide or CMA directed workshops if requested. This information is vital to ensuring that local street and road maintenance receives its fair share of regional funding, and that policy and decision makers, at both the regional and local levels, are aware of the challenges facing cities and counties in caring for their local street and road networks. Should you have any questions or would like to provide feedback on the survey itself, please feel free to contact. Theresa Romell Metropolitan Transportation Commission Joseph P. Bort Metro Center 101 Eighth Street Oakland, Ca. 94607 (510) 817-3243 tromell(a»mtc.ca.gov Thank you in advance for your participation. IK! �� j'r- i Theresa Romell Associate Program Coordinator, MTC The Local Streets and Roads Committee supports this effort: Rick �h}g3fiitX,*'f,S_�ilVRosa, I,,'R Committee Chair Ste`C,e Urbdhek, Sonoma Cptu fy,/LS&l2Committee Vice Chair en Tripousis, City of Saj)-jjd ;;-LS&R Committee Cit} oT,San Jose, Partnership Board; I-S&R Committee David Knight, Sonoma Ct�unty, .Partnership Board; LS&R Committee p Board; LS&R Committee of San Mateo, Partnership Board; I:S&R Committee Staff Resort SCTASonoma County Tranortation Authoprity Z S C H" To: Sonoma County Transportation Authority From: Suzanne Wilford, Executive Director Re: Item IV-B:-Route'12 to Steele — GARVEE Bond Option Date: November 8, 2004 Issue: Shall the SCTA concur with the CTC recommendation to use GARVEE bonds for the construction of the Highway 101 project between Route 12 and Steele Lane? Background: The California Transportation Commission is considering issuing GARVEE bonds for FY04/05,. assuming there is adequate State funding available to provide the matching funds. The CTC approved the first ever GARVEE issuance in FY03/04 for $658 million for eight projects in the 2002 STIP. The schedule for consideration of a FY04/05 issuance is: September 15, 2004 — Release list of candidate projects and .receive comments. Consider appropriateness of financing and begin preparation of STIP amendment. October 8-9, 2004 — Notice public hearing on proposed STIP amendment for GARVEE .bonding. January. 19-20, 2005 — Adopt STIP amendment, approve pledge of future receipts, request issuance of bonds. At present, the CTC staff is estimating approximately $433 million in projects could move forward under a GARVEE issuance in FY04/05. This assumes $65 million in state funding is available to match $368 million in federal funding. This state funding amount is tenuous as it is,dependent on the defeat of both Props 68 and 70. Even if those measures are defeated, the threat of litigation leaves potential funding in limbo for an indeterminate amount of time. The CTC will consider including a project under a GARVEE issuance if several tests are met: • Need and opportunity to advance the construction of projects that would otherwise have to wait • Projects provide major improvements to corridors and gateways for interregional travel and goods movement • Projects promote economic development Fr • Projects are too large to be programmed within current county and interregional shares on a pay as you go basis • Projects generally exceed $25 million . • Projects increase capacity, reduce travel time, or provide long -life rehabilitation of key bridges and roadways To date, the CTC has put forward a list of 19 projects that have been divided into 3 groups. The Highway 101 Route 12 to Steele Lane mainline widening project is included in Group #1 — the recommended list'of projects that most clearly satisfies the CTC selection criteria. Staff has had two conference calls with Caltrans and CTC staff to discuss how using GARVEE bonds can speed up the delivery of the 12 to Steele project and what the impacts will be on future STIP shares. The discussions centered on a strategy that would continue to pursue an allocation'for the Steele Lane interchange in FY04/05 and would seek GARVEE bond funding in FY04/05 for the full cost of the mainline widening between Route 12 and Steele Lane. While it is difficult to precisely predict how using GARVEE bonds will impact the ability to use GARVEE bonds for future projects, at this point it appears it could still be a viable approach. Until we have construction cost estimates for the Petaluma to Rohnert Park and Santa Rosa to Windsor segments it is difficult to assess how much bonding will be necessary. Additionally, we can only estimate our county share of STIP funding based on the past six years of funding and that has varied dramatically. Benefits of participating in GARVEE issuance: • Certainty of project going to construction in '2005 much greater than waiting to see if allocations will be made in FY05/06 • GARVEE can cover the full cost of the mainline project, including the $10 million shortfall • Delivery of project earlier prevents additional cost increases due to increased materials costs (steel and concrete went up 30% in the last two years) • Increased programming capacity will be made available in the 2006 STIP Costs of participating in GARVEE issuance: • The GARVEE issuance will likely be a 12 year bond and . could be a draw on the county share of STIP funds of as much as $6 million annually • The SCTA has been considering the use of GARVEE bonds for the Steele Lane to Windsor project and the Petaluma to Rohnert Park project. It is unclear if using GARVEE for the 12 to Steele project could provide a financial hurdle to future use but that is information staff will pursue. The CTC will not issue bonds if a county or region is opposed. There are several projects in other counties that are seeking to be bumped up to Group #1, as they want to advance the delivery of their project. The SCTA will need to determine if it has concerns about being included in the FY04/05 GARVEE issuance prior to the December CTC meeting and should consider providing direction to staff if the concept seems prudent to pursue. Policy Impacts: Concurrence with the CTC proposal to include the Route 12 to Steele Lane project in a GARVEE issuance is in line with the SCTA policy that supports use of GARVEE bonds to advance projects. The SCTA had planned.to use STIP funds for the 12 to Steele project and GARVEE bonds for two other projects on Highway 101. Fiscal Impacts: Exact impacts are unknown given the uncertainty of project costs and availability of future STIP funding. GARVEE bonds would allow the Route 12 to Steele project to move forward fully funded 'and thus cover the current $10M funding shortfall on -the project. There is a cost to bonding however there is also a possible cost related to delaying the project given funding uncertainty and the state of the State. Staff Recommendation: Consider directing staff to continue discussions with CTC about the inclusion of the Route 12 to Steele Lane project in any GARVEE issuance proposed for FY04/05. MONTHLY STATUS REPORT Reporting Period: October 2004 Project: Highway 101 Widening Improvements Steele Lane, Santa Rosa to Windsor River Road, Windsor Date of Report: October 25, 2004 Contract Schedule Status Contract Channe Order Cost Status NTP Issued October 1, 2002 Base Contract Amount $2,155,796 Submitted By: Lois Stevens Contract Completion Date June 10, 2005. Expended to Date $1,524,000 Project Manager Time Extensions 1 % Work Complete $ 65% Parsons Revised Contract .Completion Date August, 11, 2006 $ CCOs This Report $250,537 % Time Complete 53% $ CCOs to Date $255,932 Forecasted Completion Date August 11, 2006 Revised Contract Amount $2,021,230 Work Completed This Period: Task '/: Project Management. • Completed and submitted July, August, September and October Progress Reports -10/27. • Began preparing -September invoice. • Processed -amendment package. .Task 2: Preliminary Engineering Studies • Continued internal review of responses to Caltrans comments on Draft Final Existing Conditions Report and revisions to the report. • Continued internal review of draft traffic forecast report. • Continued internal review of draft 2030 and 2010 traffic operations analysis report. Continued preliminary construction quantity and cost estimating. Continued preparation of structures APS; completion pending definition of Airport Boulevard -Fulton Road Interchange requirements. • " Continued preparation of Design Exception Reports; completion pending Airport Boulevard -Fulton Road Interchange requirements. • Continued preparation of Draft Project Report. • Continued internal review of draft SWDR work; completion pending Airport Boulevard -Fulton Road Interchange requirements. • Continued preparation•of request for slope exception required for SWDR; completion pending Airport Boulevard -Fulton Road Interchangealternatives requirements. Task 3 Environmental Studies " • Continued preparing historic architecture report. • -Completed internal review of draft Archaeological Sensitivity Analysis and maps and identification'of possible subsurface archaeological testing locations and met with Caltrans to discuss possible subsurface archaeological testing locations - 10/19. • Work on Wetland Delineation Report on -hold pending Airport Boulevard -Fulton Road Interchange alternatives requirements. • Continued work -on project specific Draft NES/BA/BE; completion pending Airport Boulevard-rulton Road Interchange alternatives requirements. • Completed responses to comments received from Caltrans on 9/14 and FHWA on 9/30 on administrative draft corridor -wide BA for CTS. • Conference call to discuss comments on corridor -wide BA for CTS - 10/6. • Responded to additional comments received from Caltrans 10/12 and FHWA 10/14 on corridor -wide BA for CTS. • Revised and submitted corridor -wide BA for CTS -10/15. Parsons Page 1 of 4 MONTHLY STATUS REPORT Reporting Period: October 2004 Project: Highway 101 Widening Improvements Steele Lane, Santa Rosa to Windsor River Road, Windsor • Responded to additional comment on Corridor -wide BA for CTS —10/21. • Resubmitted corridor -wide BA for CTS --10/21. • Continued work on Community Impact Assessment. • Continued work on Draft Relocation Impact Report: • Continued write-up of Growth Inducement Study report. • Continued internal review of Draft Noise Study Report. • Continued preparing "fleshed -out' Purpose and Need Statement for environmental document. • Continued preparing project description. • Continued preparing affected environment portion of environmental document. Task 4: Public Involvement None, Deliverables Completed This Period: Task 1: Project Management • Progress Reports for July, August, September, and October. Task 2: Preliminary. Engineering Studies None. Task 3: Environmental Studies • Corridor -wide BA for CTS. Task 4: Public Involvement None. Work Anticipated Next Period: Task 1: Project Management • Update Project Operations Plan (QA Plan.) • Update Horizon Schedule. • Update Submittal Log. • Prepare and submit September and October invoices. • Begin November Progress Report. • Revise Subcontract Agreements once supplemental. funds request approved and Contract Amendment executed with SCTA. • Continue issuing and executing new Subcontract Agreements until all complete. Still need to negotiate Subcontract Agreements with C. Bruce Hansen Associates, Phillip Williams Associates, and Terry Hayes and Associates. Parsons Page 2 of 4 MONTHLY STATUS REPORT Reporting Period: October 2004 Project: Highway 101 Widening Improvements Steele Lane, Santa Rosa to Windsor River Road, Windsor Task 2: Preliminary Engineering Studies • Submit Draft 2030 and 2010 Operations Analysis Report for review. • Submit Draft Traffic Forecasting Report for review. • Submit responses to comments and revised Existing Conditions Report for final approval. • Develop and refine geometry of alternatives at Airport Boulevard -Fulton Road interchange. • Complete preparation of draft structures APS, once Airport Boulevard -Fulton Road Interchange alternatives identified and defined. • Continue preliminary construction cost estimate. • Continue preparation of Draft Project Report. • Complete work on Draft Design .Exception documents, once Airport Boulevard -Fulton Road Interchange alternatives identified and defined. • Complete and submit draft SWDR once Airport. Boulevard -Fulton Road Interchange alternatives identified and defined. • Begin preparing preliminary right-of-way plan. • Complete internal review of draft Geotechnical Report, revise and submit once Airport Boulevard -Fulton Road Interchange alternatives identified and defined. • Complete internal review of draft Drainage/Hydraulics Study, revise and submit once Airport Boulevard -Fulton Road Interchange alternatives identified and defined. Task 3: Environmental Studies • Complete historic architecture report. • Make arrangements for.subsurface archaeological field testing. • Complete revisions to Wetland Delineation Report once Airport Boulevard -Fulton Road interchange information is available. • Continue. coordination with Caltrans and internally for BA for Corridor Consultation for CTS.. • Continue work on project specific Draft NES/BA/BE. • Conduct tree survey. • Submit revised Farmland Impact Analysis to NRCS. • Coordinate with Caltrans relating to Visual Impact Assessment study needs. • Continue Draft Relocation. Impact Report. • Continue work on Community Impact Assessment. • Continue write-up of Growth Inducement Study. •Complete internal review of Noise report. - • Begin Air Quality study once approved 2030 and 2010 Build and No -Build traffic operations available. • Respond to internal review comments, revise and submit draft hazardous materials study once Airport Boulevard -Fulton Road Interchange alternatives identified and defined. • Continue work on "fleshed" out version of project Purpose and Need statement for EA/EIR. • Continue work on project description. • Continue writing affected environment portion of environmental document.. Task 4 Public Involvement • Complete Stakeholder Interview documentation package. • Submit Draft Public Meeting Report. 13--^ rage 0 Or 4 MONTHLY STATUS REPORT Reporting Period: October 2004 Project: Highway 101 Widening Improvements Steele Lane, Santa Rosa to Windsor River Road, Windsor Deliverables Anticipated to be Completed Next Period: Task 1: Project Management • Project Operations Plan (QA Plan). • September_ and October invoices. • November Progress Report. • Horizon Schedule update. • Submittal Log update. • Meeting Minutes. Task 2: Preliminary Engineering Studies • Traffic Operations Analyses • Traffic Forecasting Report • Existing Conditions Report Task 3: Environmental Studies • Draft Archaeological Sensitivity Study and Maps Task 4: Public Involvement • Stakeholder meeting documentation. • Draft Public Meeting Report. Issues Issues previously described were addressed in the Contract Amendment. There are no new issues at this time. Parsons Page 4 of 4 MONTHLY STATUS REPORT Reporting Period: October 2004 Project: Highway 101 Widening Improvements Old Redwood Highway, Petaluma to Rohnert Park Expressway, Rohnert Park .Date of Report' October 25, 2004 Contract. Schedule Status Contract Change Order Cost Status . NTP Issued October 1, 2002 Base Contract Amount $2,015,430 Submitted By: Lois Stevens Contract Completion Date June 10, 2005 Expended to Date $1,572,500 Project Manager Time Extensions . 1 % Work Complete $ . 65% Parsons Revised Contract Completion Date June 16, 2004 $ CCOs This Report $343,986 % Time Complete 56% $ CCOs to Date . $349,786 Forecasted Completion Date June 16, 2006 Revised Contract Amount $2,365,216 Work Completed This Period: Task 1: Project Management. • Completed and submitted July, August, September and October Progress Reports —10/27. • Began .preparing September invoice. • Processed amendment package. Task 2: Preliminary Engineering Studies • Continued internal review of responses to Caltrans comments on Draft Final Existing Conditions Report and revisions to the report. • Continued internal review of draft traffic forecast report. • Continued internal review of draft 2030 and 2010 traffic operations analysis report, " • Completed.additional testing operations for 101%116 interchange refinements. • Continued preliminary construction quantity and cost estimating. • Continued preparation of structures APS; completion pending definition of 101/116 Interchange requirements. • Made geometric refinements to 101/116 interchange alternatives that widen and replace the 101 structures. • Assessed wetland and vegetation impacts at 101/116 interchange. • Continued preparation of Design Exception Reports; completion pending 101/116 Interchange requirements. • Continued preparation of Draft Project Report. • Continued internal review of draft SWDR work; completion pending 101/116 Interchange requirements. • Continued preparation, of request for slope exception required for SWDR; completion pending 101/116 Interchange alternatives requirements. • Provided 101/1.16interchange information to the Crossroads Shopping Center counsel at SCTA request — 10/11. Task 3: Environmental Studies • Continued preparing historic architecture report. • Completed internal review of draft Archaeological Sensitivity Study and, maps and identification of possible subsurface archaeological testing locations and met with Caltrans to discuss possible subsurface archaeological testing locations =10/19. • Submitted draft Archaeological Sensitivity Study for review — 10/19. • Work on Wetland Delineation Report on -hold pending 101/116 Interchange alternatives requirements. • Continued work on project specific Draft NES/BA/BE; completion pending 101/116 Interchange alternatives requirements. Parsons Page 1 of.4 MONTHLY STATUS REPORT Reporting Period: October 2004 Project: Highway 101 Widening Improvements Old Redwood. Highway, .Petaluma to Rohnert Park Expressway, Rohnert Park • Completed responses to comments received from Caltrans on 9/14 and FHWA on 9/30 on administrative draft corridor -wide BA for CTS. • Conference call to discuss comments on corridor -wide BA for CTS —10/6. • Responded to additional comments received from Caltrans 10/12 and FHWA 10/14 on corridor -wide BA for CTS. • Revised and submitted corridor -wide BA for CTS —10/15. • Responded to additional comment on Corridor -wide BA for CTS —10/21. • Resubmitted corridor -wide BA for CTS —10/21. • Continued work. on Community Impact Assessment. • Continued work on .Draft Relocation Impact Report. • Continued write-up of Growth Inducement Study report. • Continued internal review of Draft Noise Study Report. • Continued preparing "fleshed -out" Purpose and Need Statement for environmental document. • - Continued preparing project description. • Continued preparing affected environment portion of environmental document. Task 4: Public Involvement None. Deliverables Completed This Period: Task 1: Project Management •. Progress Reports for July, August, September, and October. Task 2: Preliminary Engineering Studies None. Task 3: Environmental Studies • Corridor -wide BA for CTS. • Draft Archaeological Sensitivity Study Task 4: Public Involvement None. Work Anticipated Next Period: Task 1: Project Management • Respond to comments and issue Project Operations Plan (QA Plan.) • Update Horizon Schedule. Update Submittal Log. • Prepare and submit September and October invoices. Parsons Page 2 of 4 MONTHLY STATUS REPORT Reporting Period: October 2004 Project: Highway 101 Widening Improvements Old Redwood Highway, Petaluma to Rohnert Park Expressway, Rohnert Park • Begin November Progress Report. • Revise Subcontract Agreements once supplemental funds request approved and'Contract Amendment executed with SCTA. • ' Continue issuing and executing new Subcontract Agreements until all complete.' Still need to negotiate Subcontract Agreements with C. Bruce Hansen Associates, Phillip Williams Associates, and Terry -Hayes and Associates. Task 2: Preliminary Engineering Studies • Submit Draft 2030 and 2010 Operations Analysis Report for review. • Submit Draft Traffic Forecasting Report for review. Submit responses to comments and revised Existing Conditions Report for final approval. • Refine geometry at 101/116 interchange. • Complete preparation of draft structures APS, once 101/116 Interchange alternatives identified and defined. • Continue preliminary construction cost estimate. • Continue preparation of Draft Project Report. • Complete -work on DraftDesign Exception documents,. once 101/116 Interchange alternatives identified and defined. • Complete and submit draft SWDR once 101/116 Interchange alternatives identified and defined. • . Begin preparing, preliminary right-of-way plan. • Complete' internal review of draft Geotechnical Report, revise and submit once 101/116 Interchange alternatives identified and defined. • Complete internal review of draft Drainage/Hydraulics Study, revise and submit once 101/116 Interchange alternatives identified and defined. Task 3: Environmental Studies • Complete historic architecture report. • Make arrangements for subsurface archaeological field testing. • Complete revisions to Wetland Delineation Report once 101/116 interchange information is available. • Continue coordination with Caltrans and internally for BA for Corridor Consultation for CTS. • Continue work on project specific Draft NES/BA/BE. • Submit revised Farmland Impact Analysis to NRCS. • Coordinate with Caltrans relating to Visual Impact Assessment study needs. • Continue Draft Relocation Impact Report. • Continue work on Community Impact Assessment. • Continue write-up of Growth Inducement Study. • Complete Internal review of Noise report. • Begin Air Quality study once approved 2030 and 2010 Build and No -Build traffic operations available. 'Respond to internal review comments, revise and submit draft hazardous materials study once 101/116 Interchange alternatives identified and defined • Continue work on "fleshed" out version of project Purpose and Need statement for EA/EIR. • Continue work on project description. • Continue writing affected environment portion of environmental document. Task 4: Public Involvement •. Complete Stakeholder Interview documentation package. Parsons Page 3 of 4 --] MONTHLY STATUS REPORT Reporting Period: October 2004 Project: Highway 101 Widening Improvements Old Redwood Highway, Petaluma to Rohnert Park Expressway, Rohnert Park • Submit Draft Public Meeting Report. Deliverables Anticipated to be Completed Next Period: Task 1: Project Management • Project Operations Plan (QA Plan). • September and October invoices. • November Progress Report. • Horizon Schedule update. ' • Submittal Log update. • Meeting Minutes. Task 2: Preliminary Engineering Studies • Traffic Operations Analyses • Traffic Forecasting Report • Existing Conditions Report Task 3: Environmental Studies None.. - Task 4: Public Involvement • Stakeholder meeting documentation. • Draft Public Meeting Report. Issues - Issues previously described were addressed by the contract Amendment. There are no new issues at this time. Parsons Page 4 of 4 SCTA Sonoma County Transportation Authority 16" 501-� C H" Staff Report To: Sonoma County Transportation Authority From: Suzanne Wilford, Executive Director Re: Item VI: Update on Federated Indians of the Graton. Rancheria Proposed Casino Date: November 8, 2004 Issue: What is the status of the proposed casino near Rohnert Park? Should the SCTA consider providing further comments on the project to the tribe, National Indian Gaming Commission (NIGC) or the . State? Background: The NIGC released the Environmental Impact Statement Scoping Report Graton Rancheria Casino and Hotel Project in August 2004. This document provides information on the proposed alternatives that will be considered in the EIS process and lists the issues that were identified during the scoping process. The SCTA submitted comments during the scoping process. A copy is attached along with the October 10, 2004 Press Democrat article about the scoping document. At the October 11, 2004 SCTA meeting Director Linda Kelley asked that the SCTA consider submitting further comments on the proposed project to the Governor's office. Chair Paul Kelley directed staff to include this item on the November agenda for discussion. Policy Impacts: The SCTA has not generally taken positions on specific development projects within the county. The proposed casino project is unique in that it does not fall within the guidance of the general plan and requires State action as opposed to local action in order to move forward. SCTA staff does review specific plans, general plans and other related documents for circulation and traffic related issues. Fiscal Impacts: None. Staff Recommendation: Consider submitting comments on the proposed project to Governor Schwarzenegger and provide direction to staff. Sonoma County Transportation AuthorSCTAity Directors March 23, 2004 Paul Kelley, Chair Sonoma County Christine Nagle Robert Jehn, V. Chair NEPA Coordinator Cloverdale National Indian Gaming "Commission Steve Allen 1441 L Street, NW, 9th Floor Windsor Washington, D.C. 20005 Bob Blanchard Santa Rosa RE: DEIS Scoping Comments Graton Rancheria Casino Project Joe Costello Sonoma The Sonoma County Transportation Authority is requesting that the Patricia cilar if transportation, traffic, air quality and land use planning issues listed below be Cotati addressed in. the Environmental Impact Study for the Federated Indians of Mike Healy Graton Rancheria's proposed casino and hotel resort. For each issue evaluated, Petaluma we ask that- the current baseline data be provided, along with the anticipated Linda Kelley impacts. Sebastopol 1. Evaluate the increased traffic that will result from the project. Consider the Mike Kerns Sonoma County year 2030 for cumulative impacts both with and without theproject), and y p ( include the projected growth. Lisa Schaffner Healdsburg . 2. Evaluate effects on Highway 101 corridor, the exits and entrances to Tim smith Sorioma Highway -101 and the likely routes to the project site from throughout the region. Identify the capacity of the planned improvements to Highway 101, Vicki Vidak-Martinez including impacts from planned development along the corridor, current trip Rohnert Park patterns and population growth, and determine how much additional capacity will be needed 'to accommodate the project. Include both level of SCTA Staff service and queuing performance measures. Suzanne Wilford 3. Evaluate existing conditions of streets and roads (including small rural Executive Director roads) in the area and identify impacts of the project. If improvements to Patrice siefers local streets and roads are proposed to accommodate the project, identify or Projeds & Programming the impacts ofthese proposed improvements per NEPA-and CEQA. Janet sportation Planner man Sr. Transportation 4. Evaluate the potential change to the level of service on local streets and roads and the queuing that will result during peak hours on weekdays and Elijah Henley Sr. Transportation Planner Weekends with particular attention .to the following, major arterials and interchanges: Marge Franco Executive Assistant • Wilfred Avenue & Wilfred Avenue -Interchange at.Hwy 101 520 Mendocino Avenue Suite 240 Rohnert Park Ex & Rohnert Park Ex Interchange at H 101 PM/Y PAY 9 Hwy Santa Rosa, CA 95401 Todd Road Interchange at Hwy 101 PH: 707-565-5373 FAX 707-565-5370 Highway 116 & Highway 116 Interchange at Hwy 101 • Bellevue Interchange at Hwy 101 (proposed) and Farmers Lane extension F • Stony Point Road • Adobe Road • Petaluma Hill Road • Old Redwood Highway • Lakeville Road • Llano Road • Highway 121 • Route 37 Commerce Boulevard • Golf Course Drive • Santa Rosa Avenue 5. Evaluate the impacts of special event traffic including weekend and evening peak hours for the casino and hotel complex. Evaluate the cumulative impacts given other event venues in the area such as the Green Music Center, Sonoma State University and the proposed sports complex. 6. For any traffic evaluations, we request that the consultant use the recently updated countywide traffic model used for the General Plan 2020 to project future cumulative traffic with and without the casino and hotel project. 7. Evaluate transit and para -transit needs for the project both in terms of operating cost and attendant capital costs. Will shuttle services be, provided? If so, identify likely routes and types of vehicles. What off site parking will be provided? 8. Identify how transit access will be provided as part of the property. 9. How will bike and pedestrian safety be addressed in and around the property? 10. Evaluate a possible transit station (bus and rail) on the west side of Hwy 101 as well as needed services other than the base schedule- proposed by SMART and the existing transit schedules operated by Sonoma County Transit. 11. Evaluate traffic safety issues related to the project including access to private property in the area of the project. 12. Identify number and type of parking facilities that will be included in the project including number of parking, spaces., height of structures, type of vehicles accommodated and where transit vehicles will be accommodated. 13. Evaluate the emissions of criteria pollutants from the expected casino traffic and construction activities and compare to BAAQMD thresholds. Include the queuing analysis and LOS for purposes of this evaluation. 14. Evaluate cumulative traffic emissions and how they will impact regional air quality conformity. 15. Evaluate potential conflicts with the Countywide Transportation Plan and the Regional Transportation Plan. Particular attention should be paid to the potential secondary growth inducing effects of providing new or expanded roadway access to the casino on rural lands in the vicinity of the project. 16. Identify ancillary activities related to the project that could potentially conflict with Countywide Transportation Plan and the Regional Transportation Plan. 17. Identify funding for improvements needed to the road, highway and transit system due to the project. Identify the fair share of payment from the projects for these improvements. On items related to the State highway system all assumptions, traffic and trip factors, turning movements and other traffic impact data must be consistent with that used by Caltrans. There should be no assumed "pass -by" trips. The .analysis of highway impacts should use only methods contained in the Caltrans traffic manuals and as directed by Caltrans District 4. Current traffic, forecast traffic, growth factors, and turning movements shall be derived from the latest figures available from Caltrans or under Caltrans guidance. Finally, the SCTA requests a detailed site plan showing all proposed structures and improvements be made available as soon as possible. Any off-site improvements should also be identified including off-site parking. Thank you for your consideration. Sincerely, /s/ Paul Kelley Chair, SCTA Page 1 of 5 The Press Democrat: Print a Story © The Press Democrat. For copyright information visit our User Agreement page at hitp://www.pressdemocrat.com/services/agreement.html 'MONSTER' CASINO PLAN UNVEILED Published on October 10, 2004 0 2004- The Press Democrat BYLINE: CLARK MASON THE PRESS DEMOCRAT PAGE: Al The Indian tribe planning a casino next to Rohnert Park has unveiled plans to build a sprawling complex that would make it the biggest gaming resort in Northern California. The resort, complete with luxury hotel, spa and performing arts center, would encompass more than 760,000 square feet and rival the size of some of the biggest casinos in the state. The 300 -room hotel would be the largest in Sonoma County; and the 1,500 -seat performing arts. center would rival the Luther Burbank Center for the Arts' main theater. Overall, the casino project would be larger than the Santa Rosa Plaza shopping center, and slightly smaller than-Coddingtown center. "This is monster," Rohnert Park City Councilman Jake Mackenzie said. "It's going to` be an immense presence out there at Stony Point Road. There's no question.." "It's bigger than big," conceded Rohnert Park City Manager Carl Leivo. "That's why the city used the term 'hotel -resort -casino,' trying to indicate it's a large facility." The Federated Indiansof Graton Rancheria intend to build 6,400 parking spaces at their Rohnert Park casino, including a 2,000 -car garage that would make it the second-biggest parking structure in Sonoma County, behind Santa Rosa Plaza's 3,055 -space garage. The figures, contained in an interim environmental report from the National Indian Gaming Commission, offer the first real glimpse of the size and scope of the controversial development. "I don't think that people have'a good idea of how big the project will be and how many thousands of'people will be coming, through the door every day, every week, every month," said Marilee Montgomery, a casino critic who lives on Wilfred Avenue, across from, the casino site. "It's going to be the equivalent population of a small town." httn://ni.newsbank.com/nl-searcli/we/Archives?D action=print 10/25/2004 Page 2 of 5 Casino watchdog Cheryl Schmit said the project would fit right in on the Las Vegas Strip. "It's huge," said Schmit, executive director of Penryn -based Stand Up for California. Because of the tribe's plans to draw from a 100 -mile radius "it will bring gamblers from out of the community," she said. The Graton tribe chose the 360 -acre site last year after the uproar that greeted their initial choice off Highway 37 near Infineon Raceway. The current site west of Rohnert Park, made up of hayfields and pastures, is designated as open space and community separator in the county general plan. But because of the sovereign status of Indian tribes, the project is not subject to the same local and state laws. While hailed for the 2,200 jobs and economic activity it will bring; the casino resort also has met with fierce resistance from opponents worried about crime, traffic jams and other environmental issues. The controversy sparked lawsuits and an unsuccessful recall attempt of two Rohnert Park City Council members who supported a $200 million revenue-sharing agreement with the tribe. Unlike other tribes that start out with smaller casinos in tent -like structures, the Graton tribe from Ahe get -go said it would build a world-class destination resort. And gaming analysts say the tribe's partner, Station Casinos of Las Vegas, has the deep pockets to see the project through years of delay. Station, which has 10 casinos in the Las Vegas area and helps manage Thunder Valley casino northeast of Sacramento, reported net revenues of $858 million last,year. Meanwhile, the Graton project has been undergoing a federal review to identify environmental impacts. The information is expected to help determine whether the resort can be as big as proposed, or if the tribe needs to pursue a smaller alternative. The reportalso will likely influence the outcome of compact negotiations with Gov. Arnold . Schwarzenegger's office. Tribes need gaming compacts and recent ones approved by the, governor have required them to negotiate with local governments to mitigate the impacts of casinos. In addition to the casino, the Graton Rancheria plans a 1,500 -seat performing arts center, nightclub, 300 -room hotel, pool and spa. The hotel would. be the largest in Sonoma County, surpassing the 246-r6om Santa Rosa Hilton. Rohnert Park City Councilman_ Armando Flores,. an early booster of the casino, said it will be anattractive luxury resort, the "crown jewel of tourism in Sonoma County." Station Casinos executives have said they hope to book such acts as Vince Gill, Sammy Hagar and Toby Keith -- talent the company features at some of its Nevada casinos. httn://nl.newsbank.com/nl-search/we/Archives?p action=print 10/25/2004 Page 3 of 5 The 500 -seat buffet would be augmented by a 210 -seat food court, in addition to three restaurants, a steakhouse, coffee shop, three bars and four service bars. Since the Graton Rancheria unveiled its plans in April 2003, the two largest casinos in Northern California have both expanded. Graton tribal officials declined to be interviewed on whether they have plans to expand beyond the 2,000 -slot machines and 120 gaming tables they detailed more than a year ago. Thunder Valley Casino, also managed by Station Casinos, is a 200,000 -square -foot facility and recently increased its number of slots to 2,800 from 1,900 a year ago. Cache Creek Casino Resort in Yolo County also expanded to 485,000 square feet with a hotel, spa and casino with 2,600 slot machines. From a size perspective, the Graton Rancheria resort would be bigger and comparable to some of the largest casinos in California, which are located in the San Diego area. The Pechanga Resort and Casino in Temecula, touted as the state's biggest casino resort, is 1 million square feet, including a 522 -room hotel, concert venue and convention space. It has 7,200 parking spaces and employs 3,300 people. The Barona Valley Pala Casino Resort in Southern California is one of the biggest, with 3,000 employees, a 397 -room hotel, and a championship golf course, something the Graton Rancheria is precluded from .having because of its agreement not to compete with Rohnert Park's golf course. Rounding out the top three biggest casinos in the state is the Pala Casino Resort and Spa north of San Diego, but it is only 650,000 square -feet, less than what the Graton Rancheria intends. The National Indian Gaming Commission is not expected to finish its environmental study on Graton's project until mid -or late 2005. Rohnert Park officials anticipate construction on the casino would not'start until 2006 and the doors would probably not open until 2007. The environmental study is intended to address scores of different concerns over the casino raised earlier this year during a public meeting and comment period. The issues range from wastewater disposal to groundwater depletion, winter flooding on the site, impacts on endangered species such as the Tiger Salamander, and traffic. Montgomery, the casino critic who lives on the western edge of Rohnert Park, fears traffic on Rohnert Park Expressway will be gridlocked when the casino opens, especially in conjunction with a large shopping center planned for the northwest part of the city. Councilman Mackenzie also fears big traffic jams if state or tribal money isn't forthcoming to build a new interchange at Highway 101 and Wilfred Avenue. City Manager Leivo said the city is doing its own studies as part of future annexations and projected growth that will take casino traffic into account. But he wasn't willing to give any htn,-//nl.new,bank.com/nl-search/we/Archives?n action=print 10/25/2004 Page 4 of 5 assurances there will be no traffic standstills. "I will defer until the experts have done their analysis," he said. You can reach Staff -Writer Clark Mason at 521-5214 or cmason@pressdemocrat.com. PHOTO: 1 by KENT PORTER / The Press Democrat 2 mugs: Armando Flores, Carl Leivo MAP: 1 by Press Democrat: Proposed casino site A 360 -acre parcel of land bounded by Wilfred Ave., top left, Stony Point Road, bottom and the Rohnert Park Expressway, may give way to a proposed, 762,000 -square foot resort that would include a casino, hotel and entertaiment venue. Infobox: BREAKING DOWN THE PLAN The Size of the Complex Casino * Tribal officials declined to say if they plan more than the 2,000 slot machines and 120 gaming tables they detailed in 2003. *_ Would include 6,400 parking spaces, including a 2,000 -car garage. * The parking garage would be Sonoma County's second largest, behind that at the Santa Rosa Plaza. Hotel * The 300 -room hotel would be the largest in Sonoma County, surpassing the Santa Rosa Hilton. It would include a pool and spa. * The 500 -seat buffet would be augmented by a 210 -seat food court, in addition to three restaurants, a steakhouse, coffee shop, three bars and four service bars. Entertainment * 1,500 -seat performing arts center would be Sonoma County's second largest venue, behind the Luther Burbank Center for the Arts. * The tribe's partner, Station Casinos of Las Vegas, says it hopes to book performers featured at its Nevada casinos, such as Vince Gill, Sammy Hagar and Toby Keith. newchank rnm/n1-search/we/Archives?13 action==Drint 10/25/2004 WN man rasa Pacific Energy Center (PEC) 851 Howard Street San Francisco RECEN"FA, OCT 2 q 'CITY OF ROHNER-1 Local -GovernMent.. Efie'r y P h1p g 0 Brought to you by.the Association of Bay Area I e:a, Governments Hauff,Judy From: Mackenzie, Jake -Home to: Sent: Monday, November 08, 2004 4:55 AM To: AAfflores@aol.com; Donley, Steve; Spradlin, Amie; Lidster,.Beth; Leivo, Carl; Bendorff, Ron; Greg Nordin; Hauff, Judy; Lipitz, Sandy; Bullard, Tom; Vidak-Martinez, Vicki Cc: tsmithlaw@peoplepc.com; cmason@pressdemocrat.com; editor@thecommunityvoice.com Subject: Articles re Garbage Trucks and Safety in Windsor[ North Bay subsidiary]. http://www.sonomawest.com/articles/2004/10/27/windsor/news/nws-1_.txt http_//www_ s_.onomawest.com/..articles/2..0_..04/10/27/windsor/l.ettersJopi.nions/edt-1,txt I believe that the Technical Staff group of Donley and Lipitz should be checking out this report from Windsor. I Just learned about this situation over the weekend. It would seem that we should be requesting a response in writing from RP Disposal on their truck records for vehicles used in RP..This report then reminded me of another matter with regards too RP Disposal. I did, earlier this year, alert Steve Donley over my concerns with the plumes of diesel -related smoke from trucks operating in G section [see below]. RP Disposal's plans for compliance with CARB regulations regarding emissions from refuse trucks [going into effect Dec31st as I understand] should be be made available to the council. Certainly the substitution of alternative fuel vehicles for RP should be on our agenda for the new year. 11/8/2004 Page 2 of 2 This is typical of our local emission problem -photo taken January 2004 from my home office. I'll probably bring this up under matters from Council on Tuesday 1536 Gladstone Way, Rohnert Park CA. 94928 707/584-1195 phone 707/584-2338 fax 11/8/2004 Page 1 of 4 Sonoma West Archives News �'`- Sports CHP report: garbage trucks "an imminent danger to the public" Letters/Opinions Healdsburg Tribune Town officials had not been made aware of inspection reports News Sports by BERT WILLIAMS, News Editor Letters/Opinions Inspection reports obtained from the California Highway Patrol reveal a troubling Windsor Times pattern of vehicle maintenance deficiencies and safety problems with trucks News operated by Windsor's waste hauler, West Sonoma County Disposal Service, a Sports subsidiary of North Bay Corp. Letters/Opinions Classifieds On Oct. 1 the company's motor carrier permit was revoked by the Department of Obituaries Motor Vehicles following two recommendations by the CHP. Discoveries The CHP inspections took place prior to a serious accident on Aug. 20 in NEW Subscribers Windsor. In that incident a WSCD recycling truck in the Brooks Creek subdivision Subscription backed into and then ran over Pat Bevans, 87, as she was crossing the street Renewal from her house to her mail box. The truck was found not to have a functioning Place Classified Ad back-up signal. About Us Archives Bevans subsequently underwent multiple surgeries, including amputation of her lower right leg. She continues to recover in the rehabilitation unit at Healdsburg District Hospital. It appears that though safety concerns were being identified in CHP reports months before the Windsor accident town and county officials did not know about them. "I was not aware of those reports," said Sonoma County Integrated Waste Manager Ken Wells on Monday. "It causes concern. We'll certainly be checking with the hauler to see what they've done to correct the problems." Windsor's Assistant Town Manager Matt Mullan also said he had not been made aware of the reports. "We're certainly going to follow up with the company and ask for a. detailed response as to what they've done with these violations," Mullan said. The CHP Motor Carrier Safety Unit, based in Vallejo, inspected WSCD vehicles in July of 2003 and again in Dec. 2003 and Jan. 2004. According to a CHP report signed on Aug. 17, 2003 by North Bay Corp. President Richard Powell, 16 WSCD vehicles were inspected between July 22 and 30, 2003. Multiple infractions were discovered, ranging from missing red reflectors and unsecured fire extinguishers to broken suspension parts and leaking brake systems. As a result of the July inspection, nine of the 16 trucks were taken out of service. file:HC:\DOCUME-1 \jhauff\LOCALS-1 \Temp\F 1 NI99JP.htm 11/8/2004 Page 2 of 4 Inspectors stated that the'company did not have an effective preventive maintenance program. "Violations detected during this inspection were generally spread over all vehicles which by their nature should have been detected and corrected under an effective inspection and maintenance program," the inspectors wrote. In the 16 service records reviewed by.inspectors, required service intervals were exceeded 12 times. As inspectors scrutinized the company's maintenance records they discovered that some vehicles with reported brake problems had been put back on the road while the problems were still known to exist. In their report , inspectors recommended that the California Department of Motor Vehicles "suspend or revoke" the company's motor carrier permit. Apparently neither the CHP or North Bay Corp. shared information about the inspection with town or county officials. Chris Korntved, field supervisor of the CHP's Motor Carrier Safety Unit, spoke to The Times on Monday about the inspections. "Typically we -do these inspections once every two years," Korntved said. "Uniformed officers on the road asked for additional inspections." When asked to clarify, Komtved said that CHP officers had alerted his office to problems on the road with the trucks operated by North Bay Corp. and its various subsidiaries. Korntved said the report issued in Aug. 2003 was not especially unusual. He said the goal of the Motor Carrier Safety Unit is to try to help a carrier comply with regulations, and they provide a time frame in which inspectors' recommendations are to be met. "They aren't the only company that faces these things," Komtved said. "That company has made progress, but they haven't gotten to a satisfactory level in all areas." Five months later, between Dec. 9, 2003 and Jan. 13, 2004, the inspectors returned for a followup inspection. The same inspectors reviewed the records of 15 more WSCD vehicles. All vehicles had different license numbers than those inspected in July 2003. Korntved explained that it is policy for the Motor Carrier Safety Unit to choose a random sampling of vehicles from the company's fleet to minimize the'chance that specific vehicles can be prepared ahead of time for inspection. In the December 2003/January 2004 inspection, a large number of infractions were again discovered., Some were minor, but malfunctioning brakes and worn suspension and steering parts again showed up in the report. ' In the final report of the second inspection, signed by Powell on Feb. 17, 2004, the company was again cited for having an ineffective preventive maintenance. program, and for failing to "perform periodic vehicle inspections frequently enough to ensure safe operation." Inspectors wrote, "Fifteen records reviewed indicated only one 'periodic safety inspection' has been accomplished during the last 120 days." file://C-\DOCUME—I\jhauff\LOCALS—I\T'emp\FIN199JP.htm 11/8/2004 Page 3 of 4 Coming in for particular criticism was the lack of brake inspections. "Excessive water and sludge accumulations, and other brake violations encountered indicate compressed air brake systems are not being checked -as required by law," inspectors wrote. Inspectors also stated, "Drivers do not inspect vehicles prior to operation" and "drivers do not submit daily documented vehicle condition reports for each vehicle operated." An additional issue was raised in the February report. Inspectors reviewed December 2003 log books of 22 drivers, and determined that fourteen drivers reported a total of 40 shifts in excess of the legal limit for shift length. The legal requirement is that drivers work shifts of no more than 12 hours. One driver, Jose Sanchez, recorded five December shifts of 14 hours or more. One of Sanchez's shifts was nearly 16 hours long. Summarizing the February report, inspectors wrote, "Carrier rated unsatisfactory for maintenance program, regulated vehicles and driver records." The report concluded with a sharply worded paragraph: "Your.operation of commercial motor vehicles has been determined to present an imminent danger to the public. This determinationwas made as a consequence of unsafe mechanical conditions resulting in more than 50 percent of inspected vehicles being placed out of service. Due to this fact, this Department will make a recommendation to the Department of Motor Vehicles to .suspend West Sonoma County Disposal Service Inc. Motor -Carrier of Property permit CA 139631." It was the second time in six months that the inspectors had made the recommendation. Again, neither North Bay Corp. or the CHP passed information on to the town or county. According to Korntved, the DMV did suspend WSCD's motor carrier permit in April. He explained the DMV process. A company's permit is initially suspended, and the company is given a further chance to rectify outstanding problems, and to pay °a fee for. reinstatement of the permit. If the DMV does not receive a satisfactory response, it eventually revokes the permit. According to DMV records, WSCD's motor carrier permit was revoked -on Oct. 1, 2004. But this does not mean the company can no longer function in Windsor. Komtved explained that North Bay Corp. has a number of subsidiary companies, and WSCD can continue to use the same trucks and drivers on Windsor streets, functioning legally under the permit of one of the other subsidiaries. Komtved said that during a third round of,inspections in the summer of 2004 WSCD had "very definitely" made further progress. "We are still in the process of following up on areas in which they haven't managed to gain compliance," he said. "That they continue to have troubles is mysterious to me," Korntved said. "It's not that they aren't trying, but we're coming to a point where we've just about exhausted. all the avenues." file://C-.\DOCUME—I\jhau-ff\LOCALS—I\Temp\FIN199JP.htm 11/8/2004 Page 4 of 4 Windsor Mayor Debora Fudge said on Monday that she was not aware of the CHP reports, and did not feel able to comment until she had had a chance to look at the information in the reports. The Times contacted other government agencies that contract with North Bay Corp. Lake County Deputy Public Services Director Caroline Chavez said nothing had come to her attention that would cause a concern about safety. In Rohnert Park, City Manager Carl .Leivo said, "We've had no safety concerns, and we've had no problems with our service." But an employee working in Petaluma City -Manager Mike Bierman's office said that on Oct. 18 the Petaluma City Council voted to keep North Bay Corp. out of its current bidding process for a new garbage contract. She would not comment further. Repeated calls from The Times were not returned by North Bay Corp. officials. Windsor Police Chief Paul Day is another town official who had not been aware of the CHP inspection reports. After looking over a copies of the reports he said, "The issue. for us is that we rely on the CHP for these inspections and for assuring the safety of the vehicles on the road. We are going to open up a dialogue with the CHP to make sure we're doing everything we can do here to make our roads safe," Email_ this, story Printable Version Copyright © 2004 Sonoma West Publishers file://C:\DOCUME-1\jhauf \LOCALS—l\T,emp\F1NI99JP.htm 11/8/2004 :f Archives Page 1 of 2 Sonoma West Archives News Q b— Sports Editorial: Garbage firm's disturbing safety record must be Letters/Opinions corrected Healdsburg Tribune News The conclusion reached by the California Highway Patrol that garbage trucks Sports operated by Windsor's waste hauler are "an imminent danger to the public" is a Letters/Opinions distressing development and demands action by the town"of Windsor and county Windsor Times waste management officials. News West Sonoma County Disposal has been Windsors waste hauler for many Sports years, ever since the town put its waste contract out for competitive bid. Up until Letters/Opinions now, the town has been satisfied with the company's performance and has Classifieds touted its record of increasing recycling rates. Obituaries Discoveries But a report from the CHP shows that West Sonoma County Disposal Service had its permit from the Department of Motor Vehicles revoked for a series of NEW Subscribers repeated safety violations. Two sets of inspections, less than a year apart, Subscription resulted in more than half the trucks that were inspected being taken out of Renewal service. Place Classified Ad About us The company, which is a subsidiary of North Bay Corp., has not responded to Archives the safety reports after repeated requests for comment by the Windsor Times. Town of Windsor officials -were not aware of the safety violations. This is particularly troubling given the serious accident that injured an 87 -year-old Windsor woman in August, in which the West Sonoma County Disposal truck involved did not have a functional back-up signal. Do company officials care about their safety record, the public's perception or their reputation? The North Bay Corp has taken over many of the large waste contracts in Sonoma County and promoted itself as a. responsible community member and good corporate citizen. How does their safety record measure up to the image that they present? Given the size of the North Bay Corp., which has operations throughout Northern California, the CRP's conclusions that the company did not have an effective maintenance program are alarming. "Violations detected during this inspection were generally spread over all vehicles which by their nature should have been detected and corrected under an effective inspection and maintenance program," inspectors wrote. Despite the two CHP inspections and warnings, the company failed to take adequate corrective action and the Department of Motor Vehicles revoked its permit. But it has found a way to continue to operate with permits from its other . subsidiaries. We urge town of Windsor officials to take immediate action to insure that West Sonoma County Disposal Service makes its garbage trucks safe. Town officials http://www.sonomawest.comlarticlesl2004/10/27/windsorlletters_opinions/ed.t-1.txt 11/8/2004 Archives N , . 4_ Page 2 of 2 ' cannot and should not tolerate the fact that their Waste hauler's shoddy safety record presents an "imminent danger" to the public and the people of Windsor. - B.W.D. Email this story. Printable Version Copyright © 2004 Sonoma West Publishers http://www.sonomawest.comlarticlesl2004/10/271windsorlletters_opinions/edt-l.txt 11/8/2004 COUNCIL COMMUNICATIONS -11/09/2004 * = Previously Distributed FROM 4 [�. CM3 jM Distributed With Agenda Packet -11/03/04 1. D. & J. Richards/Residents Suggestions for traffic, speeding & reckless driving in H section; Honeybee Park illegal activities & concerns Distributed at Meeting -11/09/04 2. J. Goss/Resident [A] Supports proposed dog park and continued off -leash privileges at G Park 3. L. Canterbury/Resident [A Supports proposed dog park at Roberts Lake 4. Association of Bay Area Governments "Be Sewer Smart -Backup Prevention Month" Public Service Campaign; ABAG Reception on 11/18/04, 6 pm, Oakland * = Previously Distributed Chief of Police Rohnert Park 500 City. Hall Drive Rohnert Park, CA 94928 Dear Sir: RECEIVED NOV 0 2 2004 r CITY OF ROHNERT PARK 866 Hudis Street Rohnert Park, CA 94928 November 1, 2004 COUNCIL- AOI:NDA CO�---P' TO. - [COPY TO: As residents of 866 Hudis Street in Rohnert Park and as retired educators we are increasingly concerned about the flow of traffic, high speed (35-50 mph on blind curve) in a school zone, and partying and drinking and drug dealing in the Honeybee Park. We have witnessed over the last three years'the following:, • Mailbox destroyed by excessive speed turn, almost hitting the person (us) by the vehicle. • We observe on a daily basis near the park bathrooms, drug dealing and alcohol usage by underage persons, creating litter and noise. • Use of the pay phone to call what we believe to be the drug dealers who then show up in a few minutes after the call. Passing on a blind curve Passing our car at high speed on the left while we were attempting to turn left into our driveway, nearly missing us by inches. We are concerned that these dangerous situations will contribute to a serious accident. We suggest the following: • Post a 25 mph sign before the blind curve. (Marguerite Hahn Elementary School) • Install a speed bump or a speed sensor • Removal of the pay phone • Lock the bathrooms except when supervised by sanctioned games and open snack bar. • Assign undercover officers for monitoring these activities as posting a marked police car will have little effect. • Paint curb red adjacent to the fire hydrant as cars are parked in from of it on a regular basis. We would be available to discuss this with you or your staff should you desire to do so. Sincerely, 7 bon and Richards Cc: City Manager Phone: (707) 584-4014 Cel: (707) 280-1612 email: DonSonomal@aol.com email: JillSonomal@aol.com Don & Jill Richards 866 Hudis St. Rohnert Park, CA 94928 Lidster, Beth DECEIVED From: julie_goss@agilent.com Sent: Tuesday, November 09, 2004 10:55 AM To: Admin Subject: RP city contact form submission CITY OF ROHNERT PARK The Following information was submitted from the RP -city site: Submitted by: Julie Goss Email Address: julie_goss@agilent.com Address: 957 Hawthorne Circle Page 1 of 1 COUNCIL —-------- C0MMI!!VICA AT x1C."NS AGENDA COPY TO: ' —1 COPY TO: City: Rohnert Park State: CA Zip: 94928 Phone: 707 577-4484 Comments: I am one who cares about having Off -Leach Dog areas in Rohnert Park. I understand that the proposed dog park near Roberts Lake is scheduled for TODAY and I can not attend. The city is called Rohnert PARK and I think its good to have parks for the DOGS! Please think about having more dog park in the city and protecting the Dog park in the "G" section. Thank you 11/9/2004 Page 1 of 1 Lidster, Beth From: c-canter@sbcglobal.net COUNCIL: Sent: Tuesday, November 09, 2004 4:32 PM MISCELLANEOUS To: Admin COMMUNICATIONS Subject: RP city contact form'submission AGENDA - Gy COPY Tu: The Following information was submitted from the RP city site: i COP, ;`�: Submitted by: Linda Canterbury -- Email Address: c-canter@sbcglobal.net Address: 4513 Heath Circle City: Rohnert Park State: CA Zip: 94928 Phone: 707-586-1673 Comments: I understand you will be discussing the dog park issue and would like to request that the City please follow through will the proposed dog park, which I believe is proposed to be on Roberts Lake road. It would be wonderful to have a dog park that would be avaiable all day. At this point I have to go to Cotati, Santa Rosa or Petaluma. These parks are very well used and would be a benefit to the residents. Thank you very much for the consideration. 11/9/2004 ASSOCIATION OF BAY AREA GOVERNMENTS Representing City and County Governments of the San Francisco Bay Area November 1, 2004 RECE VyED Mr. Carl Eric Leivo City Manager/City Clerk NOV 0 4 2004 City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, CA 94928-2411 CRY OF ROHNERT PARK Dear Mr. Leivo: November is once again proclaimed "Be Sewer Smart — Backup Prevention Month" in the San Francisco Bay Area. "Be Sewer Smart, Prevent Sewer Backups" is a public education campaign of the Association of Bay Area Governments' Pooled Liability Assurance Network (PLAN) Corporation. I am writing to encourage your city's participation in the campaign and to invite you and your staff to a reception recognizing last year's participants and welcoming this year's new participants and partners on Thursday, November 18th, 6 p.m., at ABAG in the MetroCenter, 101 Eighth Street in Oakland. We're sponsoring, for a second year, this award-winning public service campaign because it is designed to help you — and your residents -- reduce the frequency and severity of sewer backup -related claims. We're again kicking off this year's campaign in November, timed to coincide with the start of the rainy season. Our objectives for the campaign are simple. They include bringing together an innovative mix of member - community organizations and local business association partners and providing clearly presented and easily understood information at www.sewersmart.org. The goal is to make it easy for homeowners to help us all prevent these costly backup events. Two important features are new to the campaign this year. First, we're adding a sewer lateral inspection program through our plumbing association partnerships. This will ensure that help is available to every homeowner in the Bay Area, regardless of community of residence. This inspection offer will also make it easy for every ABAG community member to participate in the campaign. Secondly, we're creating a comprehensive publicity kit to help you share the benefits of "Be Sewer Smart" with your residents and increase the program's effectiveness. This kit includes door hangers, newsletter articles, web links and content information, and other resource information that will help make it easier to tell the "Sewer Smart" story. I'm taking the liberty of attaching an executive summary of this year's campaign, a copy of the ABAG proclamation declaring November "Be Sewer Smart — Backup Prevention Month, "and a template proclamation for your use in declaring November "Be Sewer Smart" month in your own community. We will forward the publicity kit for your use in a separate mailing. I hope that you will share all of these resources with your staff — especially your public works director and Public Information Officer — and encourage them to support this budget -saving and homeowner - pleasing program. In the meantime, I hope you and your staff will plan to join us at 6 p.m. on Thursday, November 181h, for a reception kicking off this year's campaign and honoring its participants. If you have questions or comments or would like more information, please don't hesitate to contact Marcus Beverly, Director of Risk Management, ABAG PLAN, at 510- 464-7969. Thanks for being "Sewer Smart!" Sincerely, Scott Haggerty, ABAG President, and Alameda County Supervisor Mailing Address: P.O. Box 2050 Oakland, California 94604-2050 (510) 464-7900 Fax: (510) 464-7970 info@abag.ca.gov Location: Joseph P. Bort MetroCenter 101 Eighth Street Oakland, California 94607-4756 *. C, !4 "N ATi0iN C0M' TC `�ot"y Tt?: November is once again proclaimed "Be Sewer Smart — Backup Prevention Month" in the San Francisco Bay Area. "Be Sewer Smart, Prevent Sewer Backups" is a public education campaign of the Association of Bay Area Governments' Pooled Liability Assurance Network (PLAN) Corporation. I am writing to encourage your city's participation in the campaign and to invite you and your staff to a reception recognizing last year's participants and welcoming this year's new participants and partners on Thursday, November 18th, 6 p.m., at ABAG in the MetroCenter, 101 Eighth Street in Oakland. We're sponsoring, for a second year, this award-winning public service campaign because it is designed to help you — and your residents -- reduce the frequency and severity of sewer backup -related claims. We're again kicking off this year's campaign in November, timed to coincide with the start of the rainy season. Our objectives for the campaign are simple. They include bringing together an innovative mix of member - community organizations and local business association partners and providing clearly presented and easily understood information at www.sewersmart.org. The goal is to make it easy for homeowners to help us all prevent these costly backup events. Two important features are new to the campaign this year. First, we're adding a sewer lateral inspection program through our plumbing association partnerships. This will ensure that help is available to every homeowner in the Bay Area, regardless of community of residence. This inspection offer will also make it easy for every ABAG community member to participate in the campaign. Secondly, we're creating a comprehensive publicity kit to help you share the benefits of "Be Sewer Smart" with your residents and increase the program's effectiveness. This kit includes door hangers, newsletter articles, web links and content information, and other resource information that will help make it easier to tell the "Sewer Smart" story. I'm taking the liberty of attaching an executive summary of this year's campaign, a copy of the ABAG proclamation declaring November "Be Sewer Smart — Backup Prevention Month, "and a template proclamation for your use in declaring November "Be Sewer Smart" month in your own community. We will forward the publicity kit for your use in a separate mailing. I hope that you will share all of these resources with your staff — especially your public works director and Public Information Officer — and encourage them to support this budget -saving and homeowner - pleasing program. In the meantime, I hope you and your staff will plan to join us at 6 p.m. on Thursday, November 181h, for a reception kicking off this year's campaign and honoring its participants. If you have questions or comments or would like more information, please don't hesitate to contact Marcus Beverly, Director of Risk Management, ABAG PLAN, at 510- 464-7969. Thanks for being "Sewer Smart!" Sincerely, Scott Haggerty, ABAG President, and Alameda County Supervisor Mailing Address: P.O. Box 2050 Oakland, California 94604-2050 (510) 464-7900 Fax: (510) 464-7970 info@abag.ca.gov Location: Joseph P. Bort MetroCenter 101 Eighth Street Oakland, California 94607-4756 *. ABAG'S 2004 "BE SEWER SMART" PUBLIC SERVICE CAMPAIGN EXECUTIVE SUMMARY GOAL: Reduce the frequency and severity of sewer backups BACKGROUND: ABAG member communities share sewer backups as their leading cause of financial loss. Because of this, ABAG PLAN Corporation launched a public education campaign in fall 2003 designed to raise awareness about the tools and practices available to help reduce a homeowner's likelihood of suffering such a backup. The campaign initially offered free backup prevention devices (BPDs) to homeowners in select communities and partnered with area professional plumber associations to offer discounted BPD installation services. Now in its second year, the program expands to include other professional organizations and offers further incentives to homeowners. CONCEPT: Use the combination of free backup prevention devices, specially negotiated inspection and installation rates, and broadly disseminated information and self- administered diagnostic tests to encourage homeowners to take an interest and active role in maintaining the "health" of their home's and community's sewer system. OBJECTIVES: • Create awareness among target homeowners by making back-up protection and maintenance information, as well as risk -diagnosis options, readily available online at www.sewersmart.org and through community and professional partners. • Generate proof of awareness of homeowner responsibilities related to backup prevention through completion and submission of online risk assessment tests and/or contact with campaign partners. • Encourage homeowners to adopt "Sewer Smart" sewer -use and maintenance practices, to use BPDs where allowed and appropriate, and to have their sewer connections professionally inspected as indicated by the results of their online risk assessment tests. ANTICIPATED MEMBER -COMMUNITY BENEFITS: Reduction of the frequency and severity of sewer backups, resulting in: • Decreased backup -related costs -to communities and homeowners • Improved homeowner satisfaction • Enhanced customer service image • Support of operational and environmental goals -and regulatory compliance efforts. r laM11-11,1111 ; Be Sewer Smart: Prevent Sewer Backups VbtrPays, the rainy season in California generally occurs from November to April of each year; and, MberPao, during this time of heavy rains, costly and potentially property -damaging sewer backups often occur; and, VherPa$q such sewer backups, and the ensuing damage to homes, are often prevented by inspection, maintenance and, in some cases, installation of a simple backup -prevention device on at -risk sewer connections; and, MberPao, many California homeowners are unaware of the need for such backup prevention practices and devices or their responsibilities related to maintenance of their sewer systems; and, ,PrPail the Association of Bay Area Governments (ABAG) is committed to helping homeowners protect the investment in their homes by avoiding the unnecessary expense and inconvenience resulting from sewer backups. Now, Therefore, we do hereby proclaim November 2004 as: "BE SEWER SMART - BACKUP PREVENTION MONTH" in the greater San Francisco Bay Area and encourage homeowners to improve their understanding of sewer -backup -related risks and preventative measures by taking the simple sewer backup risk assessment test at www.sewersmart.org. Signed this first day of November, 2004 ABAG'S. 2004 "BE SEWER SMART" PUBLIC SERVICE CAMPAIGN CUSTOMIZABLE PROCLAMATION TEXT PROCLAMATION Be Sewer Smart: Prevent Sewer Backups Whereas, the rainy season in California generally occurs from November to April of each year; and, Whereas, during this time of heavy rains, costly and potentially property -damaging sewer backups often occur; and, Whereas, such sewer backups, and the ensuing damage to homes, are often prevented by inspection, maintenance and, in some cases, installation of a simple backup -prevention device on at -risk sewer connections; and, Whereas, many {INSERT COMMUNITY NAME} homeowners are unaware of the need for such.backup prevention practices and devices or their responsibilities related to maintenance of their sewer systems; and, Whereas, {INSERT COMMUNITY NAME} is committed to helping homeowners protect the investment in their homes by avoiding the unnecessary expense and inconvenience resulting from sewer backups. Now, therefore, we do hereby proclaim November 2004 as: "BE SEWER SMART — BACKUP PREVENTION MONTH" in {INSERT COMMUNITY NAME} and encourage homeowners to improve their understanding of sewer -backup -related risks and preventative measures by taking the simple sewer backup risk assessment test at www.sewersmart.org. Signed this {INSERT DATE} day of November, 2004 {INSERT NAME, TITLE AND ORGANIZATION} Upcoming Events Note: No WAC meeting 11/22 or 12/27. Joint Meeting 12/6 per Darrin Jenkins Official Canvass of Election Returns by the Registrar of Voters through 11/30 FridU, 1115 Policy Facilitation Committee Meeting 9am — noon So. Co. Board of Supervisors' Chambers; 575 Administration Drive (CL attending) Friday, 11/5 Rick Stanley & Cub Scout Troop (9 -year olds) Tour of City Hall 4pm. w/Carl Leivo (approximately 7 scouts + 7 parents) Saturday, 11/6 Free: Male Cat Neuter Program RP Animal Shelter — 301 J. Rogers Lane. 584-1582 Saturday, 11/6 Senior Variety Show 1 pm. Performing Arts Center Admission: $10 585-6780 Sunday, 11/7 The Philadelphia Virtuosi Chamber Orchestra 2:30pm Performing Arts Center. $26/full; $23 youth/senior Sunday -Wednesday, 11/7-11/10 Urban and Regional Information Systems Association 42nd Annual Conference Reno Hilton, Nevada Monda�11 /8 SCTA 3:15pm 2550 Ventura Avenue; Santa Rosa. Planning Commission Hearing Rm. Monday, Cultural Arts Commission 5pm — Conference Room Tuesday, 11/9 Women in Business. Guest Speaker: Lucy Lewand, Auctioneer Noon-1:30pm DoubleTree Hotel Tuesday, 11/9 Senior Center trip to Shodakai. 585-6780 Deluxe motor coach departs Valley Village Mobile Home Park at 8:45am and Senior Center at 9am. Returns about 4pm to the Center. Cost: $9/person. Wednesday, 11/10 Trip to Big League Dreams facility in Redding Leave City Hall 8am. (CL attending) Wednesday, 11/10 League of CA Cities Legislative Briefing 8:30am Registration; 9:30 General Session Sacramento Convention Center (AS attending) Wednesday -Friday, 11/10-11/12 CALPELRA (California Public Employers Labor Relations Assn) 29th Annual Training Conference. 160 639-6131 Monterey, CA Wednesday, 11/10 Task Force on the Shelterless Rohnert Park (starting a Community Food Pantry) 4:00-5: 00pm Holy Family Episcopal Church —1500 E. Cotati Avenue Thursday, 11/11 Veterans Day. City Offices Closed. Tuesday, 11 /11 Veterans' Day Celebration. l lam. Community Center Complex 5405 Snyder. Information: 588-3456 Thursday, 11/11 Sister Cities Committee meeting 7:OOpm City Hall Conference Room Saturday, 11/13 Altamont Crafts Bazaar & White Elephant Sale loam — 2pm. Rent a table & sell your crafts just $5-585-8840 Monday, 11/15 ABAG Workshop: Developing & Implementing Effective Energy Policy 9:30am—1:OOpm Pacific Energy Center in San Francisco Jerry Lahr: 510-464-7908 1 Wednesday, 11/17 Taking Action: A Conference on Land Use and Policy Approaches to the Prevention & Reduction of Community Alcohol Problems. 8:30am = 3:00pm DoubleTree Hotel Free. Reservations necessary for continental breakfast. 565-6680 Wednesday, 11/17 CA Regional Water Quality Control Board. 9am Elihu Harris State Building, 1515 Clay St; Oakland Wednesday, 11/17 CAPIO workshop to strengthen local economy McBride Senior Center. 411 Kendall; Vacaville $35/non-members 707-449-5371 Thursday, 11/18 Mayors' & Councilmembers' Board of Directors' Mtjj. 6am; General Meeting 6:30pm JM Rosen's Waterfront Grill. 54 E Washington St., Petaluma (GN, JM, CL attending) Thursday & Friday, 11/18-11/19 California Dreamin' Time to Wake Up! Water Policy Conference Wilshire Grand Hotel; Los Angeles Friday, 11/19 Sonoma County Housing Coalition Mid-term Conference: Inclusionary Zoning, Housing Trust Advocacy and SCHC Update 7:30am-2:00pm (includes continental breakfast and buffet lunch) Cost $49/person 5734916 / pkilkenn@banknbr.com DoubleTree Hotel (JMand SD attending) Friday, 11/19 So. Co. Economic Development Board: Building Up Steam /Planning for 2005 Vineyard Creek Hotel 7-9am Phone: 565-7170; fax 565-7231; edb a(),sonoma-county.org Friday, 11/19 Bingo Party at the Senior Center 11:00 am — 2.:00 p.m. Tickets $6 -advance / $7 door (_includes Bingo cards and refreshments) Friday, 11/19 Hot Dog Friday at the Senior Center Noon —1:00 p.m. (Hot dogs & chips $1.50; soda $ .75; water $1; brownies/cookies $.5/package) AGENDA FORECAST November 23 December 14 December 28 January 11 Work Session: Work Session: Work Session: Work Session: Closed Session: Closed Session: Closed Session: Closed Session: Individual Items: Individual Items: Individual Items: Individual Items: • Flood Control Project discussion (DJ) 2005-06 Election Certification & Ceremonial Meeting Increase Animal Licensing Fees (DL, Mickey) • Draft Water Supply Assessment — Public Hearing (DJ) • Special Enforcement Unit: Report • Presentation on Speed Limits Study w/Resolution • So. Co. Task Force on Homeless re: Unsheltered Count Ordinances: Ordinances: Ordinances: Ordinances: Overweight Vehicle Ord. (Adopt) (DJ) Seismic Retrofit Ordinance (Adopt) Nuisance Abatement Ordinance 718 (Adopt) Seismic Retrofit Ordinance Intro Committee Reports: Committee Reports: Committee Reports: League of CA Cities Briefing 11/10 (AS) Water Issues Subcommittee 11/16 (AF/JM) Mayors' & Councilmembers Assn 11/18/04 (GN) Inclusionary Zoning Mtg. 11119 JM Matters for Council: Matters for Council: Matters for Council: Consider Cancellation of 12/28 meeting due to Holidays (7 City Manager's Report: City Manager's Report: City Manager's Report: Big League Dreams Trip 11/10/04 CL Consent Calendar: Consent Calendar: Consent Calendar: P • Authorizing Accounts Payable to Release Checks from 11/24/04 through 1/10/05 and bring forward for approval on 1111/05 • Award of Contract for Printing & Mailing Services for Utility Billing, Animal and Business Licenses -� • Approving Lease Agreement for Senior Center Craft Shoppe • Approving Agreement with Mitel for Replacement Telephone System • Photographer Services Agreement with EricP6oltze • Agreement for Services for Consultant Building Permit Plan Review and Building Inspection Services w/Coastland Civil Engineering, Inc. o o • Agreement for Services for Consultant Building Permit Plan c c y c Review & Building Inspection Services w/Phillips Group •- • Approval of Amendment #1 to Sewer Interceptor Final m Design Task Order for Right of Way Consultant Services Z m • Approval of Task Order for the FY 2004105 Storm Water ti o Management Program ° CITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY October 26, 2004 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission and the Rohnert Park Financing Authority met.this date in Regular Session for a regular meeting to commence at 6:00 p.m. at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Nordin presiding. CALL TO ORDER: Mayor Nordin CALLED the Regular Session to order at 6:00 p.m. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie and Vidak- Martinez; Vice Mayor Spradlin; and Mayor Nordin Absent: (0) None Staff present for all or part of the Regular Session: City Manager Leivo, Interim City Attorney Kenyon, Assistant City Manager Donley, Director Public Safety Bullard, Interim City Engineer Jenkins, Finance Director Lipitz, Senior Planner Bendorff, and Neighborhood Preservation Officer Denlis. ADJOURN TO CLOSED SESSION: Mayor Nordin adjourned Council to Closed Session at 6:00 p.m. to discuss Litigation Matters. Closed Session ended at approximately 6:07 p.m. Mayor Nordin resumed Regular Session at 6:15 p.m. and led the pledge of allegiance. 1. MAYOR'S REPORT ON CLOSED SESSION: Mayor Nordin indicated that Council took no action per the Closed Session. *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(2 ) 2. SCHEDULED APPEARANCES/PRESENTATIONS: 1. Presentation of Certificate from the National Committee for Employer Support of the Guard and Reserve recognizing Carl Eric Leivo, City of Rohnert Park, as a Patriotic Employer for Contributing to National Security and Protecting Liberty and Freedom by Supporting.Employee Participation in America's National Guard and Reserve Force: Mayor Nordin read the certificate, and City Manager Leivo shared brief comments regarding Assistant City Manager Donley, who recently completed his second tour of duty and nominated the City for this recognition. 2. Linda M. Long, regarding Wilfred Avenue/Golf Course Drive Interchange Project request for design change: Ms. Long DISTRIBUTED AND REVIEWED her comments requesting more than one design choice for the project, noting concerns about future casino traffic, and calling for proper notification of the residents and closer attention to California Environmental Quality Act (CEQA) requirements. 3. Seamus Seanachaoi, regarding (1) decisions for upcoming election and (2) concerns associated with recent FCC approval of Broadband over powerlines: Mr. Seanachaoi called for citizens of Rohnert Park, when they vote, to think about what will make the community work best. He also discussed the FCC's approval of Broadband over powerlines and how that will negatively impact many of our local communication networks. He urged the City to look into protecting its valued communications. 3: STUDENT REPORTS: SSU - Sonoma State University Associated Students, Incorporated, by James J. Reilly III, Legislative Representative: Mr. Reilly DISTRIBUTED copies of The Star and reported on the following two items: Thanks to Mayor Nordin and Councilmembers Mackenzie and Vidak-Martinez for participating in SSU's debate featuring the local candidates, and the success of the voter registration drive. 4. UNSCHEDULED PUBLIC APPEARANCES /CONVENTS: 1. Peter Tscherneff, Sonoma County, was recognized and shared comments regarding the upcoming State election. He also called for athletes to step forward as leaders. *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(3 ) 2. Anita Felton, 1525 Mathias Place, was recognized and shared her concerns about how a proposed sports complex is being used to prey on people's love of sports to get certain candidates elected to City Council. She indicated that Mayor,Nordin looks out only for certain developers, and she stated that she is voting for Councilmember Mackenzie and candidate Tim Smith as they have openly stated their campaign limits. 5. BIG LEAGUE DREAMS PRESENTATION: Consideration to authorize an informal committee of interested persons to travel to Redding, inspect the Big League Dreams facility and meet with representatives, and make a future presentation: 1. Staff Report and Video Presentation: City Manager Leivo reviewed the contents of the Staff Report and showed a seven -minute video to Council. Staff responded to Council questions/comments about the loss of Crusher Stadium, the similarity of this proposed sports complex to the library, the Community Fields as envisioned in the General Plan, the people who will comprise the informal committee and the funding for the trip to Redding, the specific lands involved in said proposal, smaller versions of Big League Dreams facilities, and the need for discussions with SSU, the County, and the community. Mayor Nordin called forward members of the public interested in speaking on this issue. 1. Rick Savel, P.O. Box 227, Penngrove, was recognized and noted that the City's General Plan calls for Community Fields in that area with day and passive use. He referred to an article in today's Press Democrat about Big League Dreams, and he expressed concern with the scope of the project as described in said article. He indicated that any projects, such as the casino or Big League Dreams, which could require road openings on Petaluma Hill Road, will be an area of sensitivity. 2. Dan Hubley, 135 Alma Avenue, was recognized and expressed support for a regional sports complex. He noted that many, residents support it, and he encouraged Council to move forward with the project. *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(4 ) 2. Council Consideration/Action to authorize an informal committee: Council Motion/Discussion/Vote: Councilmember Mackenzie discussed the Community Fields as outlined in the General Plan, and he expressed support for sports, but noted his concern that Big League Dreams looks like a commercial development. Councilmember Vidak-Martinez asked that Council be kept abreast of matters relating to Big League Dreams, -and Mayor Nordin indicated that three other organizations would like to share their ideas with the City. Upon MOTION by Council Flores, seconded by Councilmember Vidak-Martinez, a motion to establish an informal committee, as recommended by staff, to travel to Redding and to report back to Council on November 23rd regarding the meeting and Big League Dreams facility, was UNANIMOUSLY APPROVED. 6. DRAFT WATER SUPPLY ASSESSMENT: Receive and review the City's Draft'Water Supply Assessment and consideration of setting public hearing date on November 23, 2004 to consider adoption of the Final Water Supply Assessment: 1. Staff Report: Interim City Engineer Jenkins reviewed some key points of the Draft Water Supply Assessment. Mary Grace Pawson of Winzler & Kelly Consulting Engineers and Vicki Kretsinger of Luhdorff & Scalmanini Consulting Engineers (LSCE), who DISTRIBUTED her resume, reviewed the contents of a Power Point presentation, covering matters including the purpose of said assessment, water supplies and demands of Rohnert Park, groundwater sources, Sonoma County Water Agency supply, recycled water supply and SB 610 Provisions. Said representatives responded to Council questions/comments regarding the Petaluma groundwater basin, the depth of City wells, the General Plan and the Penngrove agreement, the Temporary Impairment MOU, the use of recycled water from the Santa Rosa Treatment Plant, SSU's contract with the City per sewer service, Rohnert Park's recharge area and projected demands in terms of the casino. Councilmember Mackenzie REQUESTED that all councilmembers'get a copy of the draft assessment. *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT. MEETINGS MINUTES .October 26, 2004 Page(5 ) 2. Public Comment: 1. Van Logan, 2560 West Dry Creek Road, Healdsburg, was recognized and stated that the Northeast property owners along with three other Specific Plan owners paid for this report. He expressed two concerns with the report: (1) There is only one reference to the casino in the report, and that could result in the need for another report and/or hold up every project in the City; (2) The Southeast Specific Plan has been singled out over the other Specific Plans to have its Draft EIR considered for certification as early as January 105. 2. John King, 8617 Petaluma Hill Road, Penngrove, was recognized and referred to reports which were the backbone of the City's General Plan and which indicated the water table was dropping. He shared reasons disputing the positive water supplies for Rohnert Park as outlined in the assessment, and he warned the City that the County supervisors may not accept these findings. He urged the City to comply with the provisions of the Settlement Agreement with Penngrove. 3. Rick Savel, P.O. Box 227, Penngrove, was recognized and referred Council to the Canon Manor EIR. He pointed to inconsistencies in the surface divide and the subsurface divide whereby groundwater is being redrawn into Rohnert Park. He stated that the City's studies come into direct conflict with what's coming into the County now, and he urged the City to get these studies consistent. 4. Tony Piazza, Rohnert Park, was recognized and recommended injecting a colorless dye to determine which way the groundwater is being routed. He discussed the effects of the casino on the water supply, noting that the casino will have its own processing plant and can sell the recharged water. He also expressed support for the Community Fields and suggested using recycled water for them. City Manager Leivo advised staff to respond to some of the public comments: Interim City Engineer Jenkins discussed the following matters: (1) Staff can clarify matters regarding the casino in the report; (2) Referring to the "Historical and Future Total Watershed Pumpage," he noted that a 69 -percent increase is a conservative number for private and commercial; (3) Per PES and the Environmental Plan, staff had five more years of data since the General Plan, which is evidence that the data is measurable; and (4) *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(6 ) Per the County EIR for Canon Manor for adding sewer and water, he noted that Canon Manor took the most extreme approach and that their analysis is not much different than the City's. Vicki Kretsinger of LSCE discussed the following matters: (1) In reference to the PES report, LSCE staff was able to take an improved look at six cross sections across an area; and.(2) Per the groundwater divide, LSCE staff used the most recent data in analyzing shell versus deeper zone data. 3. Resolution for Adoption: 2004-284 SCHEDULING A TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER CITY'S ADOPTION OF THE FINAL WATER SUPPLY ASSESSMENT Council Motion/Discussion/Vote: FOR THE RECORD, Councilmember Vidak-Martinez requested that staff contact the Sonoma County Planning Department and the Sonoma County Water Agency (SCWA) for their comments on this Draft Water Supply Assessment so that Council may have said comments for consideration at the next Council meeting. Councilmember Mackenzie additionally requested responses from the cities of Santa Rosa, Sebastopol, Cotati and Petaluma, as well as from SSU and organizations in Penngrove. He also suggested that staff and consultants discuss and enter more specific references to the Canon Manor study. Councilmember Flores reiterated the need for scientific analysis, and he encouraged the City to continue to look at the use of treated water in the new Specific Plans. Upon MOTION by Councilmember Vidak-Martinez, seconded by Councilmember Mackenzie, and UNANIMOUSLY APPROVED, reading was waived and Resolution 2004-284 was ADOPTED. Vice Mayor Spradlin left the chambers at 8:48 p.m. 7. FINANCE PLAN IMPLEMENTATION PROGRAM: Consideration of Agreements for Bond and Disclosure Counsel Services and Underwriting Services: 1. Staff Report: City Manager Leivo shared the contents of the Staff Report. *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(7 ) 2. Resolutions consecutively and separately for Adoption: 2004-285 APPROVING AGREEMENT WITH STRADLING YOCCA CARLSON & RAUTH FOR BOND AND DISCLOSURE COUNSEL SERVICES FOR THE CITY OF ROHNERT PARK'S FINANCE PLAN IMPLANTATION PROGRAM and 2004-286 APPROVING AGREEMENT WITH STONE & YOUNGBERG FOR UNDERWRITING SERVICES FOR THE CITY OF ROHNERT PARK'S FINANCE PLAN IMPLEMENTATION PROGRAM Council Motion/Discussion/Vote: Upon MOTION by Councilmember Flores, seconded by Councilmember Vidak-Martinez, and APPROVED 4-0-1 with Vice Mayor Spradlin absent, reading was waived and Resolutions 2004-285 and 2004-286 were CONSECUTIVELY AND SEPARATELY ADOPTED. Vice Mayor Spradlin returned to the chambers at 8:50 p.m. 8. NEIGHBORHOOD PRESERVATION PROGRAM: Staff Report/Presentation on City's existing Code Enforcement Process and Update on Public Education Campaign for Pending Nuisance Abatement Ordinance scheduled for consideration of adoption on November 9, 2004: Senior Planner Bendorff shared the contents of a slide show presentation reviewing the previous process of code enforcement. Neighborhood Preservation Officer Denlis DISTRIBUTED a brochure entitled, "Most Common Blight Violations," and she discussed the philosophy behind Neighborhood Preservation, the education component, the target neighborhoods, the duty of the Neighborhood Preservation Officer to'work with staff in various departments, amendments to the Nuisance Abatement Ordinance and the enforcement process. *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(8 ) Councilmember Flores expressed support for community preservation, and he SUGGESTED that the brochure be done in color. Councilmember Mackenzie inquired about the mechanism of communicating with absentee landlords, and he RECOMMENDED looking at neighborhood commissions/ councils/coalitions. Councilmember Vidak-Martinez expressed concern about the severity of some provisions of the Nuisance Abatement Code, the ability of some citizens to comply due to income or age, the focus on lower-income sections of town, and the need for an effective education program and assessment in six months. She RECOMMENDED that common sense prevail, and she REQUESTED a printed copy of the slide show presentation. Mayor Nordin RECOMMENDED using high school students who need community service hours to assist citizens who need a hand, and Vice Mayor Spradlin called staff attention to an area near Rancho Cotate High School that has an accumulation of trash and graffiti. 9. SPECIAL ENFORCEMENT UNIT REPORT AND HIGHLIGHTS OF PUBLIC SAFETY: Update/Presentation by Director Public Safety Bullard: Director Public Safety Bullard shared his written comments reviewing the SEU's current statistics and the numerous internal and external changes at Public Safety, including higher standards for hiring, a strengthened team approach, new vehicles and uniforms, successful programs like Shoulder Tap, new equipment and improved training. Council acknowledged the SEU's success in the community, and staff noted the SEU's 200th arrest last week. Councilmember Mackenzie REQUESTED a copy of Director Public Safety Bullard's written comments. RECESS: Mayor Nordin declared a five-minute recess at 9:47 p.m. Council reconvened at 9:51 p.m. with all Councilmembers present. *City Council/Community Development Commission/ Rohnert Park Financing Authority a .,,r City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(9 ) 10. SISTER CITIES RELATIONS COMMITTEE APPOINTMENTS: Consideration of "at large" appointments to fill current vacancies: Council action to fill vacancy with a two-year term to expire December 31,,2004 due to previous resignation of Rebecca Rishe: and Council action to fill vacancy with a two-year term to expire December 31, 2005 due to previous resignation of Keiko Monraz: At the suggestion of Councilmember Vidak-Martinez, Council CONCURRED TO APPOINT CONSECUTIVELY AND SEPARATELY Jessika Frazer to a two-year term to expire December 31, 2004 and Cynthia Frazer to a two-year term to expire December 31, 2005. 11. RECYCLED WATER USE ORDINANCE: Consideration of Repealing and Replacing Chapter 13.62 of the Rohnert Park Municipal Code for Water Waste Regulations: 1. Staff Report: City Manager Leivo shared the contents of the Staff Report. 2. Public Comments: 1. John King, 8617 Petaluma Hill Road, Penngrove, was recognized and stated that local agencies have stated publicly that treated water is not fit -for human consumption. He also referred to Senior Planner Bendorff's concerns about failing septic systems and leaking holding ponds. He urged the City to get the quality of the water upgraded before it leaves the plants. 3. Waive Second Reading and Adopt Ordinance by reading title: No. 723 REPEALING AND REPLACING CHAPTER 13.62, WATER WASTE REGULATIONS, OF THE ROHNERT PARK MUNICIPAL CODE (RECYCLED WATER USE) *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(10) Council Motion/Discussion/Vote: Upon MOTION by Councilmember Vidak-Martinez, seconded by Councilmember Flores, and UNANIMOUSLY APPROVED, reading was waived and Ordinance No. 723 was ADOPTED. 12. WATER SHORTAGE EMERGENCY PLAN ORDINANCE: Consideration of Amending Title 13, Water and Sewers, of the Rohnert Park Municipal Code.to Add Chapter 13.66 to Establish a Water Shortage Emergency Plan: 1. Staff Report: City Manager Leivo shared the contents of the Staff Report. 2. Public Comments: 1. John King, 8617 Petaluma Hill Road, Penngrove, was recognized and inquired of staff if there is any language in this ordinance which would circumvent the Settlement Agreement with Penngrove. City Manager Leivo responded that the ordinance has no bearing on the Settlement Agreement. 3. Waive Second Reading and Adopt Ordinance by reading title. No. 724 AMENDING TITLE 13, WATER AND SEWERS, OF THE ROHNERT PARR MUNICIPAL CODE TO ESTABLISH A WATER SHORTAGE EMERGENCY PLAN Council Motion/Discussion/Vote: Upon MOTION by Councilmember Vidak-Martinez, seconded by Vice Mayor Spradlin, and UNANIMOUSLY APPROVED, reading was waived and Ordinance No. 724 was ADOPTED. 13. COUNCIL COMMITTEE AND/OR OTHER REPORTS: 1. Water Issues Subcommittee, October 19, 2004 meeting: Councilmembers Mackenzie and Flores reported on the following items: (1) Dismal report card on Best Management Practices (BMP's); (2) Importance of November 1st meeting with the SCWA to discuss' water supply water issues. *City Council/Community Development Commission/ Rohnert Park Financing Authority I City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 . Page(11) 2. Sonoma County Waste Management Agency (SCWMA), October 20, 2004 meeting: Councilmember Mackenzie DISTRIBUTED the following documents to Council for their review: "The Integrated Waste Management Report Card 2003" and "The Landfill Issues'Status Report" dated October 1, 2004. He noted that the Ad Hoc Waste Management Subcommittee will meet with representatives from the City of Petaluma next week to.discuss how they will meet their JPA obligations. 3. Russian River Watershed Ludwigia, October 20, 2004 meeting: Councilmember Mackenzie shared his concerns as a member of the Ludwigia Technical Task Force. He RECOMMENDED that staff invite Sonoma County Mosquito Vector Control District representatives to make a presentation to the Council as the invasion of Ludwigia affects the City. 4. Tiger Salamander Ad Hoc Committee, October 21, 2004 meeting: Councilmembers Vidak-Martinez and Mackenzie briefly discussed the high cost of providing mitigation areas. City Manager Leivo reported that one tiger salamander has shown up in traps set up on the southern portion of the Agilent property. 5. Other informational reports, if any: None. 14. COMMUNICATIONS: Communications per the attached outline were brought to the attention of Council. No communications'were discussed. 15. MATTERS FROM/FOR COUNCIL: 1. Schedule of Events and Meetings: Mayor Nordin referred Council to the "Upcoming Events" document. 2. City Council Agenda Forecast: Provided in the agenda packet. 3. Other informational items, if any: None. 16. CITY MANAGER'S REPORT: 1. International City Management Association (ICMA) Conference, San Diego, October 16-20, 2004: City Manager Leivo reported that he and Assistant City Manager Donley attended this conference and that they will be bringing information to Council over the next 3-4 months. *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(12) 2. Other informational items, if any: a. Rohnert Park L/R/T2 Funding Request: City Manager Leivo reported on the City's request to SCWA for its allocation of $649,629 for use in the 2005-06 fiscal year.to expand the existing Rohnert Park recycled water storage and distribution facilities to serve existing landscaping -intense properties and future development. He also discussed the high-quality testing standards of the Santa Rosa Subregional system. 17. CONSENT CALENDAR: Mayor Nordin asked if there were any questions about the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. A. APPROVAL OF CONCURRENT MEETING MINUTES FOR: REGULAR CONCURRENT CITY MEETINGS - OCTOBER 12, 2004 B. APPROVAL OF BILLS/DEMANDS FOR PAYMENT CONCURRENTLY FOR: CITY OF ROHNERT PARK/CITY COUNCIL IN THE AMOUNT OF $1,755,785.51 COMMUNITY DEVELOPMENT COMMISSION IN THE AMOUNT OF: $37,058.69 C. ACCEPTING CASH/INVESTMENTS REPORTS FOR MONTH END, JULY 31, 2004.CONCURRENTLY FOR: CITY OF ROHNERT PARR/CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION .ROHNERT PARK FINANCING AUTHORITY D. RESOLUTIONS FOR ADOPTION: 2004-287ACCEPTING PUBLIC SEWER, 25 -FOOT SIDEWALK, 12 -FOOT PEDESTRIAN AND BIKE PATH EASEMENTS FROM RONCO 8, - INC., 6001 COMMERCE BOULEVARD (APN 143-021-036) 2004-288 ACCEPTING STORM DRAIN, SIDEWALK, BICYCLE AND PEDESTRIAN EASEMENTS FROM THE SPANOS CORPORATION, 500-600 ROHNERT PARR EXPRESSWAY WEST (APN 143-391-002, 003 AND 004) 2004-289 AUTHORIZING THE CITY MANAGER TO EXECUTE QUITCLAIM DEED TO THE SPANOS CORPORATION FOR ABANDONMENT OF STORM DRAIN EASEMENT, 500-600 ROHNERT PARR EXPRESSWAY WEST (APN 143-391-002, 003 AND 004) *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert. Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(13) 2004-290 AWARDING CONTRACT TO OVERHEAD DOOR COMPANY OF' SANTA ROSA, INC. FOR CITY HALL AUTOMATION OF FRONT COUNTER ROLL -UP DOORS 2004-291 AUTHORIZING AND.APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH CINQUINI & PASSARINO, INC., LAND SURVEYING FOR STADIUM/SEWER PONDS LANDS SURVEYING AND MAPPING SERVICES 2004-292 APPROVING PROPOSED AMENDMENTS TO THE CITY'S CEQA INITIAL STUDY CHECKLIST 2004-293 AUTHORIZING AND APPROVING AGREEMENT WITH COASTLAND CIVIL ENGINEERING FOR THE UPDATE OF THE CITY'S PAVEMENT MANAGEMENT PROGRAM 2004-294 APPROVAL OF TASK ORDER NO. 2004-21 WITH WINZLER & KELLY ENGINEERS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE COMMUNITY CENTER MULTI-USE•FLOOR REPLACEMENT PROJECT NO. 2003-24 2004-295 AUTHORIZING THE CITY MANAGER TO APPROVE AN ADMINISTRATIVE AGREEMENT FOR COLLECTION OF ASSESSMENT FOR SONOMA COUNTY TOURISM BUSINESS IMPROVEMENT AREA 2004-296 AUTHORIZING THE PURCHASE OF THERMOPLASTIC STR_EET- MARKING EQUIPMENT FOR PUBLIC WORKS 2004-297 AUTHORIZING THE PURCHASE OF REPLACEMENT VOTER/REPEATER EQUIPMENT FOR PUBLIC SAFETY 2004-298 AUTHORIZING AND APPROVING A POSITION RECLASSIFICATION AND SALARY RANGE CHANGE FOR',THE POSITION OF FIRE INSPECTOR TO FIRE PROTECTION SPECIALIST E. COMMUNITY DEVELOPMENT COMMISSION MATTERS: CDC RESOLUTION FOR ADOPTION: 200.4-10 APPROVING SETTLEMENT AGREEMENT AND RELEASE WITH THE COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT Upon MOTION by Councilmember Flores, seconded by Councilmember.Vidak-Martinez, the Consent Calendar, as on the meeting's agenda, was UNANIMOUSLY APPROVED. *City Council/Community Development Commission/ Rohnert Park Financing Authority 1, City of Rohnert Park *CONCURRENT MEETINGS MINUTES October 26, 2004 Page(14) 18. PUBLIC COMMENTS: Members of the public desiring to speak were invited to come forward. 1. Linda Beltz, San Bruno Court, was recognized and noted that her grandson will be trick -or -treating in Rohnert Park instead of Petaluma. She commended the efforts of the Special Enforcement Unit for making the City safer. 2. John King, 8617 Petaluma Hill Road, Penngrove, was recognized and stated that tertiary -treated water is still not fit for human consumption. He noted that Canon Manor residents are not required to hook up, and he discussed litigation about the assessment district and a lack of evidence showing that contamination is not coming into the system. ADJOURNMENT: There being no further business, -Mayor Nordin ADJOURNED the meeting at 10:20 p.m. 0�k� Katy Leonard Certified Shorthand Reporter CSR No. 11599 Gregory A. Nordin Mayor City of Rohnert Park *City Council/Community Development Commission/ Rohnert Park Financing Authority CITY OF ROHNERT PARK BILLS FOR APPROVAL November 9, 2004 REVISION NO.1 Check Numbers 148286-148575 Council: F37 Copy to: copy to: Date October 21 - November 3, 2004 $771,821.86. Subtotal $771,821.86 North Bay Construction, Inc. Commercial Water Meter Replacement, Proj. No. 2003-03 $141,791.39 Chrisp Company Neighborhood Traffic Calming, Proj. No. 2002-04 $7,095.00. Subtotal $148,886.39 Total - $920,708.25 Check Numbers Date October 21 CITY OF ROHNERT PARK BILLS FOR APPROVAL City of Rohnert Park Accounts Payable Printed: 11/03/04 13`33 User. dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount 148286 10/21/2004 General Fund Police /Training/Ed. - ALAMEDA CO. SHERIFF'S OFFICE 700.00 Check Total: 700.00 148287 10/21/2004 General Fund Ps Main Station Bldg/Facilty BAY AREA AIR QUALITY MGMT DIST 572.00 148287 10/21/2004 General Fund P/S Bldg-Central/Bldg/Facil Ma BAY AREA AIR. QUALITY MGMT DIST _ 572.00 Check Total: 1,144.00 148288 10/21/2004 Capital Projects Fund GC Dr Traffic Calming Project COMMUNITY VOICE 167.35 Check Total: 167.35 148289 10/21/2004 General Fund Fire /Spec Dept Equ DAY WIRELESS SYSTEMS 350.00 Check Total: 350.00 148290 10/21/2004 General Fund Publ Works Gen /Spec. Departm HOME DEPOT 12.80 Check Total: 12.80 148291 10/21/2004 General Fund Non -Department /Self -Insured PETTY CASH 5.11 148291 10/21/2004 General Fund Publ Works Gen /Postage PETTY CASH 7.40 148291 10/21/2004 General Fund Publ Works Gen /Spec. Departm PETTY CASH 11.38 148291. 10/21/2004 General Fund Publ Works Gen /Small Tools PETTY CASH 9:26 148291 10/21/2004 General Fund Publ Works Gen /Miscellaneous PETTY CASH 34.00 148291 10/21/2004 General Fund M Park /Spec. Departm PETTY CASH 4.71 148291 10/21/2004 General Fund Burt/Ave Rec Cr /Bldg/Facilty PETTY CASH 32.25 - Check Total: 104.11 148292 10/21/2004 General Fund Police . /Travels & Mee ROHNERT PARK CHAMBER OF 108.00 Check'Total: 108.00 148293 10/21/2004 General Fund Ps Main Station /Telephone SBC 97,77 148293 10/21/2004 General Fund Ps Main Station /Telephone SBC 97.77 148293 10/21/2004 General Fund Ps Main Station /Telephone SBC, 97,77 148293 10/21/2004 General Fund Ps Main Station /Telephone SBC 97.77 148293 10/21/2004 General Fund P/S Bldg -North /Telephone SBC 65.00 148293 10/21/2004 General Fund Center /Telephone SBC 39.44 148293 10/21/2004 General Fund P/S Bldg -North /Telephone SBC 125.18 148293 10/21/2004 General Fund Ps Main Station /Telephone SBC 68.31 148293: 10/21/2004 General Fund P/S Bldg -South /Telephone SBC 24.08 Check Total: 713.09 148294 10/21/2004 General Fund P/S Bldg -North /Telephone SBC/MCI 63.94 148294 10/21/2004 General Fund Rec. Programs /Telephone SBC/MCI 16.29 Check Total: 80.23 •148295 10/21/2004 General Fund Police/I.D. SHUTTERBUG 12.35 Check Total: 12.35 148296 10/21/2004 General Fund Fire /Uniforms SPECIAL T FIRE EQUIPMENT 111.17 148296 10/21/2004 General Fund Fire /Uniforms SPECIAL T FIRE EQUIPMENT 18.81 148296 .10/21/2004 General Fund Fire /Uniforms SPECIAL T FIRE EQUIPMENT 117.17. Check Total: 247.15 148297 10/21/2004 General Fund Public Safety Services BRIAN STEDMAN 8.00 Page 1 City of Rohnert Park User: dwilson Check Number Check Date 'Fund Name 148298 10/21/2004 General Fund 148299 ' 10/21/2004 Utility Fund 148300 10/21/2004 Utility Fund 148300 10/21/2004 Utility. Fund 148300 10/21/2004 Utility Fund 148300 10/21/2004 Utility Fund 148300 10/21/2004 Utility Fund 148300 10/21/2004 Utility Fund 148301 10/21/2004 Utility Fund 148301 10/21/2004 Utility Fund 148301 10/21/2004 Utility Fund . 148302 10/21/2004 Utility Fund 148303 10/21/2004 Utility Fund 148304 10/21/2004 Utility Fund 148305 10/21/2004 Utility Fund 148305 10/21/2004 Utility Fund 148306 10/21/2004 Utility Fund 148307 10/21/2004 Utility Fund 148308 10/21/2004 Utility Fund 148309 10/21/2004 Utility Fund 148310 10/21/2004 General Fund 14831.1 10/22/2004 Utility Fund 148312 10/22/2004 Utility Fund. 148313 10/22/2004 General Fund Page 2 Accounts Payable Printed: 11/03/04 13:33 Checks for Approval Account Name Vendor Name . Amount Check Total: 8.00 Recreation Adm /Postage UNITED STATES POSTAL SERVICE 1,000.00 Check Total: 1,000.00 Water Entr. /Spec. Departm FRIEDMAN'S 97.15 Check Total: 97.15 Water Entr. /Spec. Departm GROENIGER & COMPANY 130.69 Water Entr. /Spec Dept Equ GROENIGER & COMPANY 194.02 Water Entr. /Spec Dept Equ GROENIGER & COMPANY 577.30 Water Entr. /Spec Dept Equ GROENIGER & COMPANY 65.98 Water Entr. /Spec Dept Equ GROENIGER & COMPANY 43.90 Water Entr. /Spec Dept Equ GROENIGER & COMPANY 38.11 Check Total: 1,050.00 Water Entr. /Office Supplie PETTY CASH 12.88 Water Entr. /Spec. Departm PETTY CASH 20.58 Water Entr. / Travels & Mee PETTY CASH 57.50 Check Total: 90.96 Water Entr. /Telephone SBC 32.01 Check Total: 32.01 Water/Clothing Allowance SUNSET LINEN SERVICE . 63.20 Check Total: 63.20 Water Entr. /Equipment Ren UNITED RENTALS 271.50 Check Total: 271.50 WaterNehicle Repairs . YARDBIRD'S 37.61 Water Entr. /Spec Dept Equ YARDBIRD'S 126.84 Check Total: 164.45 Sewer Entr. /Spec. Departm FRIEDMAN'S 107.13 Check Total: 107.13 Sewer Entr. Nehicle_ Repair PETTY CASH 6.35 Check Total: 6.35 Sewer Entr. /Telephone' SBC 65.00 Check Total: 65.00 Sewer Entr. Bldg/Facilty WECO INDUSTRIES 429.94 Check Total: 429.94 Ps Main Station /Telephone SBC/MCI 42.11 Check Total: 42.11 Sewer Entr. /Contractual S MOOSEPOINT TECHNOLOGY 497.50 Check Total: 497.50 Water Entr. /Contractual S MOOSEPOINT TECHNOLOGY 497.50 Check Total: 497.50 Animal Control/Shelter Food ANIMAL SUPPLY LOGISTICS 417.32 Check Total: 417.32 Page 2 City of Rohnert Park Accounts Payable 'Printed. 11/03/04 13:33 User: dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount '148314 10/22/2004 General Fund Animal Control/Medications BAYER HEALTHCARE LLC 119.41 Check Total: 119.41 148315 10/22/2004 General Fund City Hall /Bldg/Facilty DUST-TEX SERVICES, INC. 12.00 148315 10/22/2004 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 38.50 Check Total: 50.50 148316 10/22/2004 General Fund Non -Department /Community Pro GLOBAL DOCUGRAPHIX SCANNING 1,382,10 Check Total: 1,382.10 148317 10/22/2004 General Fund Contrct/Classes /Contractual S BRENT MELEKIAN 400.50 Check Total: 400.50 148318 10/22/2004 General Fund Animal Control /Spec. Departm NETEASE INC 19.95 Check Total: 19.95 148319 10/22/2004 General Fund Non -Department /Travels & Mee PETTY CASH 59.84 148319 10/22/2004 General Fund Non -Department /Spec. Departm PETTY CASH 30.02 148319 10/22/2004 General Fund City Hall /Postage PETTY CASH 23.48 148319 10/22/2004 General Fund City Hall /Office Supplie PETTY CASH 23.64 Check Total: 136.98 148320 10/22/2004 General Fund Contrct/Classes /Contractual S SUE STUBBLEBINE 189.00 Check Total: 189.00 148321 10/22/2004. General Fund Non -Department /Contractual S UNION BANK OF CALIFORNIA 875.00 Check Total: 875.00 148322 10/22/2004 General Fund City Hall Annex/Postage UNITED STATES POSTAL SERVICE 1,000.00 148322 10/22/2004 General Fund City Hall /Postage UNITED STATES POSTAL SERVICE 2,000.00 Check Total: 3,000.00 148323 10/22/2004 General Fund Animal Control/Medications VICTOR MEDICAL COMPANY 273.22 148323 10/22/2004 General Fund Animal Control/Medications VICTOR MEDICAL COMPANY 109.09 .148323 10/22/2004 General Fund Animal Control/Medications VICTOR MEDICAL COMPANY 61.66 148323 10/22/2004 General Fund Animal Control/Medications VICTOR MEDICAL COMPANY 47.74 Check Total: 491.71. 148324 10/22/2004 Capital Projects Fund Comm.Ctr. M.U. Floor Repjacemt WINZLER & KELLY 620.00 148324 10/22/20.04 Capital Projects Fund Comm.Ctr. M.U. Floor Replacemt WINZLER & KELLY 13,739.75- Check Total: 14,359.75 148325 10/26/2004 General Fund Refundable Deposits EIP ASSOCIATES 25,877.54 Check Total: 25,877.54 148326 10/26/2004 Utility Fund Sewer/Cell Phone . AT&T WIRELESS 54.87 Check Total: 54.87 148327 10/26/2004 Utility Fund Sewer Entr. /Heat/'Light/Po PACIFIC GAS AND ELECTRIC 5,225.39 Check Total:. 5,225.39 148328 10/26/2004 Utility Fund Sewer Entr. Nehicle Repair ROHNERT PARK AUTO PARTS 12:64 Check Total: 12.64 148329 10/26/2004 Utility Fund Water/Cell Phone AT&T WIRELESS 217.68 Check Total: 217.68 • Page 3 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User. dwilson Checks for Approval Check Number Check Date Fund Name 148330 10/26/2004 Utility Fund 148331 10/26/2004 Utility Fund 148332 10/26/2004 Utility Fund 148333 148334 148334 148334 148334 148334 148334 148334 148334 148334 148334 148334 148334 148335 148336 148337 148338 148339 148340 148340 148341 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 10/26/2004 General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund 148342 10/26/2004 General Fund 148343 10/26/2004 General Fund 148343 10/26/2004 . General Fund Account Name Water Entr. /Heat/Light/Po WaterNehicle Repairs Water Entr. /Spec. Departm Non -Department /Spec. Departm City Hall /Cellular Phone City Hall Annex/Cellular Phone Publ Works Gen /Cellular Phone Data Processing/Cellular Phone R.P. Comm. Cntr/Cellular Phone Sports Center /Cellular Phone Mini Bus /Cellular Phone Codding Center /Cellular Phone City Engineer /Cellular Phone Inspection /Cellular Phone Pac/Admin /Cellular Phone Ps Main Station/Cellular Phone Animal Control/Medications Non -Department /Spec. Departm Emplyee Benfits /Management Me Magnolia Pool /Spec. Departme Accounts Payable Publ Works Gen /Contractual S Publ Works Gen /Contractual S Police Nehicle Repai Theatre /Spec. Departm Ps Main Station Bldg/Facilty Publ Works Gen Bldg/Facilty Vendor Name PACIFIC GAS AND ELECTRIC Check Total: ROHNERT PARK AUTO PARTS Check Total: YARDBIRD'S Check Total: AM PRINTING COMPANY Check Total: AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS AT&T WIRELESS Check Total: BAYER HEALTHCARE LLC Check Total: LINDA BELTZ Check Total: PETER M. CALLINAN Check Total: CHEM QUIP INCORPORATED Check Total: DOWNTOWN FORD SALES Check Total: DUST-TEX SERVICES, INC. DUST-TEX SERVICES, INC. Check Total: EQUISERV Check Total: GIANT STEPS . Check Total: GRAINGER, INC. GRAINGER, INC. Check Total: Amount 33,972.94 33,972.94 11.05 11.05 27.27 27.27 309.60 309.60 65.17 75.73 462.92 _ 75.73 64.05 15.82 25.59 17.94 52.77 42.21 31.66 765.77 1,695.36 4.18 4.18 47.26 47.26 145.09 145.09 903.63 903.63 74,942.70 74,942.70 13.00 12.00 25.00 265.12 265.12 20.00 20.00 80.22 117.89 198.11 Page 4 City of Rohnert Park User: dwilson Check Number Check Date Fund Name 148344 10/26/2004 General Fund 148345 10/26/2004 General Fund 148345 10/26/2004 General.Fund 148345 10/26/2004 General Fund 148345. 10/26/2004 General Fund 148345 10/26/2004 General Fund 148345 10/26/2004 General Fund 148345 10/26/2004 General Fund 148346 10/26/2004 General Fund 148347 10/26/2004 General Fund 148347 10/26/2004 General Fund 148348 10/26/2004 General Fund 148349 10/26/2004 General Fund 148350 10/26/2004 General Fund 148351 10/26/2004 General Fund 148351 10/26/2004 General Fund 148352 10/26/2004 -General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund ' 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund 148353 10/26/2004 General Fund Accounts Payable Checks for Approval Account Name Police Nehicle Repai Publ Works Gen Nehicle Repai R.P. Gymnasium Bldg/Facilty Publ Works Gen /Small Tools Burt/Ave Rec Cr Bldg/Facilty Pac /Production Pac /Production RP. Gymnasium Bldg/Facilty Burt/Ave Rec Cr Bldg/Facilty Tax Free Medical Pmts Tax Free Medical Pmts Accounts Payable Pac/Pasco , /Advertising/P Publ Works Gen /Contractual S Planning /Contractual S Planning /Contractual S Magnolia Pool /Fac Maintenanc City Hall /Heat/Light/Po City Hall Annex /Heat/Light/Po Non -Department /Heat/Light/Po Animal Shelter /Heat/Light/Pow Ps Main Station /Heat/Light/Po P/S Bldg -North /Heat/Light/Po P/S Bldg -South /Heat/Light/Po Publ Works•Gen /Heat/Light/Po Trees & Parkwys /Heat/Light/Po School Grounds /Heat/Light/Po Street Lighting /Heat/Light/Po Traffic Signals /Heat/Light/Po Alicia Park /Heat/Light/Po Benecia Park /Heat/Light/Po Caterpillr Park /Heat/Light/Po Vendor Name HANSEL FORD - Check Total: HOME DEPOT HOME DEPOT HOME DEPOT HOME DEPOT HOME DEPOT HOME DEPOT HOME DEPOT Check Total: JACK SMITH GLASS & SASH INC. Check Total: CHERIE JONES CHERIE JONES Check Total: Master K9 Inc Check Total: NORTH BAY BOHEMIAN Check Total: NORTHBAY VENDING WEST Check Total: OFFICE TEAM OFFICE TEAM Check Total: PACE SUPPLY Check Total: PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC -GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC Printed: 11/03/04 13:33 Amount 38.94 38.94 61.24 45.69 42.83 51.47 357.41 -45.67 5.48 518.45 3,540.00 3,540.00 40.00 71.85 111.85 4,893.75 4,893.75 274.00 274.00 79.20 79.20 1,360.80 1,343.79 2,704.59 325.23 325.23 530.39 1,405.95 10.64 1,379.51 11,760.78 649.89 312.87 846.56 821.06 215.34 10,023.77 1,414.03 360.55 24.35 . 8.14 Page 5 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User: dwilson Checks for Approval Check Number ' Check Date Fund Name Account Name Vendor Name 148353 10/26/2004 General Fund CoiegioN Park /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Dorotea Park /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Eagle Park /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Golis Park /Heat/Light/Po PACIFIC GAS AND ELECTRIC . 148353 10/26/2004 General Fund Honeybee Park /Heat/Light/Po PACIFIC GAS AND ELECTRIC '148353 10/26/2004 General Fund Ladybug Park Heat/Light/Powe PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund M Park /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Rainbow Park /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Center /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 Gefieral Fund RP.Com Stadium /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Alicia Pool /Heat/Light/Po PACIFIC GAS AND, ELECTRIC 148353 10/26/2004 General Fund Benecia Pool /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Ladybug Pool /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund H Pool /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund R.P. Gymnasium /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Comm Cntr Grnds /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Teen Center /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund R.P. Comm. Cntr /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Magnolia Pool /Heat/Light/Pow PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Burt/Ave Rec Cr /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Pac /Heat/Light/Po PACIFIC GAS AND ELECTRIC 148353 10/26/2004 General Fund Sign/Heat Light .& Power PACIFIC GAS AND ELECTRIC 'Check Total: 148354 10/26/2004 General Fund Publ Works Gen /Spec. Departm PRAXAIR 148354 10/26/2004 General Fund Publ Works Gen /Spec. Departm PRAXAIR Check Total: 148355 10/26/2004 General Fund Publ Works Gen Nehicle Repai REDWOOD LOCK Check Total: 148356 10/26/2004 General Fund Police /Gas & Oil REDWOOD OIL COMPANY 148356 10/26/2004 General Fund Publ Works Gen /Gas & Oil REDWOOD OIL COMPANY 148356 10/26/2004 General Fund Police /Gas & Oil REDWOOD OIL COMPANY Check Total: 148357 10/26/2004 General Fund Street Lighting /Contractual S REPUBLIC ELECTRIC 148357 10/26/2004 General Fund Street Lighting /Contractual S REPUBLIC ELECTRIC 148357 10/26/2004 General Fund Street Lighting /Contractual S REPUBLIC ELECTRIC 148357 10/26/2004 General Fund Traffic Signals /Contractual S REPUBLIC ELECTRIC 148357 10/26/2004 General Fund Traffic Signals /Contractual S REPUBLIC ELECTRIC Check Total: 148358 10/26/2004 General Fund Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 148358 10/26/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 148358 10/26/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS Amount 60.65 89.57 201.10 751.30 269.89 647.32 762.98 40.81 1,850.34 174.78 81.23 1,368.92 10.65 1,973.89 5,068.26 1,212.00 12.02 3,167.88 871.22 458.90 2,785.59 684.37 52,307.50 238.27 62.09 300.36 56.98 56.98 891.02 583.75 1,025.19 2,499.96. 3,698.00 2,100.00 2,100.00 2,550.00 1,601.07 12,049.07 10.62 242.94 32.23 Page 6 City of Rohnert Park Accounts Payable Printed: 11/03/04 .13:33 User. dwilson Checks for Approval Check Number Check Date ' Fund Name Account Name Vendor Name - Amount 148358 10/26/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 219.03 148358 10/26/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 105.14 148358 10/26/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 71.64 148358 10/26/2004. General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS -16.00 148358 10/26/2004 General Fund Non -Department Nehicle Repai ROHNERT PARK AUTO PARTS . 14.51 148358 10/26/2004 General Fund Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 176.25 148358 10/26/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 50.51 148358 10/26/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 76.49 148358 10/26/2004 General Fund Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 76.76 Check Total: 1,060.12 148359 10/26/2004. General Fund Publ Works Gen Bldg/Facilty SAFETY-KLEEN CORP 118.31 Check Total: 118.31 148360 10/26/2004 General Fund Streets & Bike /Spec. Departm SHAMROCK MATERIALS, INC. ' 88.15 Check Total: 88.15 148361 10/26/2004 General Fund Emplyee Benfits /Management Me PAUL SKANCHY 160.00 Check Total: 160.00 148362 10/26/2004 General Fund Empl Comp Purchase Prog STEVEN STAYROOK 1,306.58 Check Total: 1,306.58 148363 10/26/2004 General Fund Police/Miscellaneous SUTTER HEALTH@WORK 1,935.00 Check Total: 1,935.00 148364 10/26/2004 General Fund Fire Nehicle Repai TDS - TIRE DISTRIBUTION SYS 623.19 Check Total: 623.19 148365 10/26/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty YARDBIRD'S 6.29 148365 10/26/2004 General Fund Ladybug Rec 91d Bl'dg/Facilty YARDBIRD'S 15.64 148365 10/26/2004 General Fund Burt/Ave Rep, Cr Bldg/Facilty YARDBIRD'S 20.97 148365. 10/26/2004 General Fund R.P. Gymnasium /Bldg/Facilty YARDBIRD'S 1.9.65 148365 10/26/2004 General Fund Ps Main Station Bldg/Facilty YARDBIRD'S 1.63 148365 10/26/2004 General Fund Non -Department /Self -Insured YARDBIRD'S 41.77 148365 10/26/2004 General Fund Non -Department /Self -Insured YARDBIRD'S 21.24 148365 10/26/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty YARDBIRD'S -4.92 Check Total: 122.27 148366 10/26/2004 General Fund Aflac Payable AFLAC 142.14 148366 10/26/2004 General Fund Aflac Payable AFLAC 125.40 Check Total: 267.54 148367 10/26/2004 General Fund Blue Cross W/H Payable BLUE CROSS OF CALIFORNIA 53,487.72 148367 10/26/2004 General Fund Emplyee Benfits /Health Ins/Bl BLUE CROSS OF CALIFORNIA 31,649.52 Check Total: 85,137.24 148368 10/26/2004 General Fund Court Order Payable PEGGY CHMIELEWSKI 144.00 Check Total: 144.00 148369 10/26/2004 General Fund Court Order Payable NANETTE COATS 250.00 Check Total: 250.00 Page 7 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User: dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount 1483.70 10/26/2004 General Fund Court Order Payable MICHELLEFAHY 390.00 Check Total: 390.00 148371 10/26/2004 General Fund Def Comp Payable-Gw NATIONAL DEFERRED COMPENSATION 5,074.91 148371 10/26/2004 . General Fund Def Comp Payable-Gw NATIONAL DEFERRED COMPENSATION 772.85 Check Total: 5,847.76 148372 10/26/2004 General Fund Def Comp Payable-Gw NATIONAL DEFERRED COMPENSATION 1,023.90 Check Total:. 1,023.90 148373 10/26/2004 General Fund Prepaid Legal Services PRE -PAID LEGAL SERVICES, INC. 92.70 Check Total: 92.70 148374 10/26/2004 General Fund Scope Dues Payable SERVICE EMPLOYEES INTL. UNION 911.27 Check Total: 911.27 148375 10/26/2004 General Fund Court Order Payable SO CO FAMILY SUPPORT DIVISION 311.50 Check Total: 311.50 148376 10/26/2004 General Fund Court Order Payable SO CO FAMILY SUPPORT DIVISION 84.00 Check Total: 84.00 148377 10/26/2004 General Fund Supp Life W/H Payable STANDARD INSURANCE COMPANY 7.20 148377 10/26/2004 General Fund Supp Life W/H Payable STANDARD INSURANCE COMPANY 808.40 Check Total: 815.60 148378 10/26/2004 General Fund United Way Payable UNITED WAY 294.00 Check Total: 294.00 148379 10/26/2004 General Fund Ref Deposit-Liab. Insur DIVERSIFIED RISK 565.92 Check Total: 565.92 148380 10/26/2004 General Fund Police /Training/Ed. - LARAE AMATO 225.00 Check Total: 225.00 '148381 10/26/2004 General Fund Ps Main Station/Cellular Phone AT&T WIRELESS 168.06 Check Total: 168.06 148382 10/26/2004 General Fund Pac /Facility Repa BUCHANAN FOOD SERVICE 233.32 Check Total: 233.32 148383 10/26/2004 General Fund Police /Spec. Departm DAY WIRELESS SYSTEMS 362.45 Check Total: 362.45 148384 10/26/2004 General Fund City Manager /Travels & Mee STEPHEN DONLEY 819.64 Check Total: 819.64 148385 10/26/2004 General Fund Police /Training/Ed. - DOUBLETREE HOTEL 839.80 Check Total: 839.80 148386 10/26/2004 General Fund Pac /Equip Repair DTC GRIP & ELECTRIC INC 122.60 Check Total: 122.60 148387 10/26/2004 General Fund Police /Training/Ed. - JAMES FERRONATO 512.00 Check Total: 512.00 148388. 10/26/2004 General Fund Police /Spec. Departm GLOBAL DOCUGRAPHIX SCANNING 47.00 148388 10/26/2004 General Fund Inspection /Spec. Departm GLOBAL DOCUGRAPHIX SCANNING 23.50 Check Total: 70.50 Page 8 City of Rohnert Park User: dwilson. Check Number Check Date Fund Name . . 14.8389 10/26/2004 General Fund 148389 10/26/2004 General Fund 148390 10/26/2004 General Fund 148391. 10/26/2004 General Fund 148391 10/26/2004 General Fund 148392' 10/26/2004 General Fund 148393 10/26/2004 General Fund 148394 10/26/2004 General Fund 148395 10/26/2004 General Fund 148395 10/26/2004 General Fund 148396 10/26/2004 General Fund 148396 10/26/2004 General Fund 148396 10/26/2004 General Fund 148396 10/26/2004 General Fund 148396 10/26/2004 General Fund 148397 10/26/2004 General Fund 14.8398 10/26/2004 General Fund 148398 10/26/2004 General Fund 148399 10/26/2004 General Fund 148400 10/26/2004 General Fund 148401 10/26/2004 General Fund 148402 10/26/2004. General Fund 148403 10/26/2004 General Fund 148403 10/26/2004 General Fund 148403 10/26/2004 General Fund 148404 10/26/2004 General Fund Accounts Payable Checks for Approval Account Name Fire '/Uniforms Fire ' /Spec. Departm Accounts Payable Fire /First Aid Supp Fire /First Aid Supp Police /Training & Ed" Pac/City Events /Contractual S Pac/Pasco /Production Pac/Rental /Admissions Pac/Box Office Fees/Misc Pac /Marketing Pac/Pasco /Advertising/P Pac/Rental /Spec Dept Equ Pac /Front House/P Theatre /Spec. Departm Non -Department /Training & Edu Fire /Spec.. Departm Fire /Spec. Departm Police /Professional Animal Control /Spay/Neuter E Fire /Uniforms Animal Control /Spec. Departm Police /Spec. Departm P/S Bldg -South Bldg/Facilty P/S Bldg -North Bldg/Facilty Park Maint /Spec. Departm Vendor Name ' L.N. CURTIS & SONS L.N. CURTIS & SONS Check Total: LAFCO Check Total: LIFE ASSIST INC: LIFE ASSIST INC. Check Total: JOHN MARTY Check Total: BRIAN MC CARTHY Check Total: MUSIC SOURCES Check Total: PETALUMA CITY BALLET PETALUMA CITY BALLET Check Total: PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH Check Total: GEORGE RAYMOND Check Total: ROHNERT PARK AUTO PARTS ROHNERT PARK AUTO PARTS Check Total: ROHNERT PARK TOW SERVICE Check Total: ROHNERT PARK VETERINARY CLINIC Check Total: SPECIAL T FIRE EQUIPMENT Check Total: TARGETSTORES Check Total: WAL-MART COMMUNITY BRC WAL-MART COMMUNITY BRC WAL-MART COMMUNITY BRC Check Total: WHEELER & ZAMARONI Printed:'l1/03/04 13:33 Page 9 Amount 791.16 29.96 821.12 450.00 450.00 289.58 1,005.40 1,294.98 110.00 110.00 175.78 175.78 350.00 350.00 480.00 -48.00 432.00 26.26 56.58 23.61 10.80 5.00 122.25 57.00 57.00 4.43 14.06 18.49 69.50 69.50 45.00 45.00 209.63 209.63 33.22 33.22 8.34 .31.51 42.38 82.23 550.94 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User: dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 550.94 148405 10/26/2004 General Fund Police /Professional YAHOO - CUSTODIAN OF 20.37 Check Total: 20.37 148406 10/26/2004 General Fund Police /Spec. Departm YARDBIRD'S 82.88 Check Total: 82.88 148407 10/26/2004 General Fund Rec. Programs /Special Event GARY YOUNG 200:00 Check Total: 200.00 148408 10/27/2004 Utility Fund Water Entr. /Contractual S WINZLER & KELLY 3,205.00 Check Total: 3,205.00 148409 10/27/2004 General Fund Finance /Contractual S ACCOUNTEMPS 292.32 Check Total: 292.32 14$410 10/27/2004 General Fund Fire /Training & Ed DANIEL J, ADAM 225.00 Check Total: 225.00 148411 10/27/2004 General Fund Police /Training & Ed LILLIAN M. BROOKS 24.00 Check Total: 24.00 148412 10/27/2004 General Fund Fiie /Training & Ed HAMPTON INN 610.40 Check Total: 610.40 148413 10/27/2004 General Fund Police /Training & Ed . FRANK HIGDON 1,530.00 Check Total: 1,530.00 148414 10/27/2004 General Fund -Pers'L & Purch /Recruitment/P NORTH BAY CORPORATE HEALTH 491.25 148414 10/27/2004 General Fund Pers'L & Purch /Recruitment/P NORTH BAY CORPORATE HEALTH 45.00 148414 10/27/2004 General Fund Pers'L & Purch /Recruitment/G NORTH BAY CORPORATE HEALTH 48.00 Check Total: 584.25 148415 10/27/2004 General Fund Tax Free Medical Pmts KRISTINA OWENS 158.00 148415 10/27/2004 General Fund Dependent Care Assist. KRISTINA OWENS 208.33 Check Total: " 366.33 148416 10/27/2004 General Fund Police /Training/Ed. - MATTHEW PHILLIPS . 60.00 Check Total: 60.00 148417 10/27/2004 General Fund Inspection /Professional THE PHILLIPS GROUP 510.00 Check Total: 510.00 148418 10/27/2004 General Fund Police /Training & Ed RADISSON HOTEL 3,198.72 Check Total: _ 3,198.72 148419. 10/27/2004 General Fund Police /Training & Ed DEBORAH SCHWANKE 48.00 Check Total: 48.00 148420 10/27/2004 General Fund Storm Drain/Non Rtn Fac Maint WINZLER & KELLY 4,872.50 148420 10/27/2004 Utility Construction Fund Upgrade Scada /Proj Exp - Uri WINZLER & KELLY 2,804.25 148420 10/27/2004 General Fund City Engineer /Contractual S WINZLER & KELLY 4,102.50 148420 10/27/2004 General Fund City Engineer /Contractual S WINZLER & KELLY 2,600.00 148420 10/27/2004 Utility Construction Fund Commercial Water MeterRetrofit WINZLER & KELLY 155.00 148420 10/27/2004 General Fund Publ Works Gen /Fuel Tank Mai WINZLER & KELLY 1,422.51 148420 10/27/2004 Utility Construction Fund Upgrade Scada /Proj Exp - Uti WINZLER & KELLY 629.75 Page 10 City of Rohnert Park Accounts Payable User. dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Check Total: 148421 10/27/2004. _ General Fund Refundable Deposits LUHDORFF & SCALMANNI Check Total: . 148422 10/27/2004 Utility Fund Water Entr. /Training & Ed MICHAEL BRACEWELL Check Total: 148423 10/27/2004 Capital Projects Fund 2004 Road Improvements BAECHTEL HUDIS INC. CONSULTING 148423 10/27/2004 Capital Projects Fund Sidewalk Access Ramps Project BAECHTEL HUDIS INC. CONSULTING Check Total: 148424 10/27/2004 Utility Construction Fund Water Model BRELJE & RACE CONSULTING. Check Total: 148425 10/27/2004 Capital Projects Fund Benecia Y/C Kitchen Remodel COKER ARCHITECTS Check Total: 148426 10/27/2004 General Fund Non -Department /Spec.Departm GLOBAL DOCUGRAPHIX SCANNING Check Total: 148427 10/27/2004 General Fund Non -Department /Training & Edu WILLIAM P. LAWRENCE 148427 10/27/2004 General Fund Non -Department /Training & Edu WILLIAM P. LAWRENCE Check Total: 148428 10/27/2004 General Fund Animal Shelter Fees COLLEEN MEYDENBAUER Check Total: 148429 10/27/2004 General Fund Animal Control /Spay/Neuter E NORTH PARK VETERINARY CLINIC Check Total: 148430 10/27/2004 General Fund City Hall /Office Supplie NORTHBAY VENDING WEST Check Total: 148431 10/27/2004 General Fund City Hall /Office Equipme PITNEY BOWES Check Total: 148432 10/27/2004 Capital Projects Fund Animal Shelter Renovation SANTA ROSA BLUEPRINT SERVICE 148432 10/27/2004 Capital Projects Fund Animal Shelter Renovation SANTA ROSA BLUEPRINT SERVICE 148432 10/27/2004 Utility Construction Fund Parallel Sewer Interceptor SANTA ROSA BLUEPRINT SERVICE 148432 10/27/2004 General Fund City Engineer /Spec. Departm SANTA ROSA BLUEPRINT SERVICE Check Total: 148433 10/27/2004 General Fund Police /Uniforms DAVID WELCH Check Total: 148434 10/27/2004 Utility Construction Fund VFD Replace Pumps 2 & 3 WINZLER & KELLY 148434 10/27/2004 Utility Construction Fund Sewer Flow Meter Replacement WINZLER &KELLY 148434 10/27/2004 Utility Construction Fund Sewer Model Study WINZLER & KELLY 148434 10/27/2004 Capital Projects Fund Cc Beam Repair /Prcj Exp - Cap WINZLER & KELLY 148434 10/27/2004 Capital Projects Fund Stadium Lands Salvage Project WINZLER & KELLY 148434 10/27/2004 Utility Construction Fund Eastside Sewer Project WINZLER & KELLY 148434 10/27/2004 Capital Projects Fund Storm Drain Master Plan WINZLER & KELLY 148434 10/27/2004 Utility Construction Fund Sewer Flow Meter Replacement WINZLER & KELLY 148434 10/27/2004 Utility Construction Fund Sewer Flow Meter Replacement WINZLER & KELLY Printed: 11/03/04 13:33 Amount 16,586.51 63,145.78 63,145.78 448.88 448.88 1,926.50 3,155.75 5,082.25 4,372.00 4,372.00 1,625.69 1,625.69 1,078.10 1,078.10 250.00 29.00 279.00 60.00 60.00 60.00 60.00 89.10 89.10 202.85 202.85 205.11 497.08 77.40 852.21 1,631.80 200.00 200.00 465.00 2,155.00 6,997.50 2,310.00 690.00 45100 6,945.00 465.00 1,150.00 Page 11 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User. dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount 148434 10/27/2004 Utility Construction Fund - Sewer Model Study WINZLER & KELLY 6,697.01 Check Total: 27,919.51 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 157.01 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 69.54 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 438.66 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 119.56 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 438.66 148435 10/27/2004 General Fund Data Processing/Equipment Leas _ DELL -GOVERNMENT LEASING & 292.44 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & .374.81 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 62.13 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 33.57 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 124.76 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 37.16 148435 10/27/2004 General Fund Data. Processing/Equipment Leas DELL GOVERNMENT LEASING & 558.64 148435 10/27/2004 General Fund Fire /Equipment Leas DELL GOVERNMENT LEASING & 71.58 148435 10/27/2004 General Fund Data Processing/Equipment Leas DELL GOVERNMENT LEASING & 832.95 Check Total: 3,611.47 148436 _ 11/01/2004 General Fund Court Order Payable GAIL F. MITCHELL 1,485.00 Check Total: 1,485.00 148437- 10/28/2004 General Fund Refundable Deposits ENVIRONMENTAL SVCS ASSO 3,177.50 Check Total: 3,177.50 148438 10/28/2004 Utility Fund Sewer Entr. /Spec. Departm DS WATERS OF AMERICA LP 22.25 Check Total.' 22.25 148439 10/28/2004 Utility Fund Sewer Entr. /Spec. Departm TIFCO INDUSTRIES 20.87 Check Total: 20.87 148440 10/28/2004 Utility Fund Sewer Entr. Bldg/Facilty WECO INDUSTRIES 178.99 Check Total: 178.99 148441 10/28/2004 Utility Fund Sewer Entr. Bldg/Facilty YARDBIRD'S 28.97 148441 10/28/2004 'Utility Fund Sewer Entr. /Spec. Departm YARDBIRD'S 78.57 148441 10/28/2004 Utility Fund Sewer Entr. Bldg/Facilty YARDBIRD'S 27.54 Check Total: 135.08 148442 10/28/2004 Utility Fund WaterNehicle Repairs AMERICAN VAN EQUIPMENT 878.88 148442 10/28/2004 Utility Fund WaterNehicle Repairs AMERICAN VAN EQUIPMENT 136.60 Check Total: 1,015.48 148443 10/28/2004 Utility Fund WaterNehicle Repairs BAYSHORE INTERNATIONAL 15.91 Check Total: 15.91 148444 10/28/2004 Utility Fund Water Entr. /Training & Ed CA HEALTH SERVICES DEPT • 60.00 Check Total: 60.00 148445 10/28/2004 Utility Fund Water Entr. /Equipment Ren GRAINGER, INC. 111.42 148445 10/28/2004 • Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 19.82 Check Total: 131.24 Page 12 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User: dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name - Amount 148446 10/28/2004 Utility Fund Water Entr. /Spec .Dept Equ GROUNDWATER PUMP & WELL INC 18,697.18 -Check Total: 18,697.18 148447 10/28/2004 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 128.94 148447 10/28/2004 Utility Fund WaterNehicle Repairs HOME DEPOT 22.58 148447 10/28/2004 Utility Fund Water Entr. /Spec Dept Equ . HOME DEPOT 16.66 . Check Total: 168.18 148448 '10/28/2004 Utility Fund Water Entr. /Spec. Departm , KELLY-MOORE PAINT COMPANY INC. 43.58 Check Total: 43.58 148449 10/28/2004 Utility Fund - WaterNehicle Repairs . ROHNERT PARK AUTO PARTS 8.58 Check Total: 8.58 148450 10/28/2004 Utility Fund Water Entr. /Spec Dept Equ TIFCO INDUSTRIES 47.08 Check Total: 47.08 148451 10/28/2004 Utility Fund Water Entr. /Spec. Departm YARDBIRD'S 3.40 148451 10/28/2004 Utility Fund' Water Entr.. /Spec. Departm YARDBIRD'S 3.85 148451 10/28/2004 Utility Fund Water Entr. /Spec Dept Equ YARDBIRD'S 34.68 148451 10/28/2004 Utility Fund Water Entr. /Spec. Departm YARDBIRD'S 20.63 148451 10/28/2004 Utility Fund Water Entr. /Spec. Departm YARDBIRD'S 50.76 148451 10/28/2004 Utility Fund Water Entr. /Spec Dept Equ YARDBIRD'S 1.44.20 148451 10/28/2004 Utility Fund Water Entr. /Spec Dept Equ YARDBIRD'S 61.08 148451 10/28/2004 Utility Fund Water Entr. /Spec. Departm YARDBIRD'S 19.18 148451 10/28/2004 Utility Fund Water Entr. /Spec. Departm YARDBIRD'S 8.34 148451' 10/28/2004 Utility Fund Water Entr. /Spec. Departm YARDBIRD'S 2.02 148451 10/28/2004 Utility Fund Water Entr. /Spec. Departm YARDBIRD'S 78.87 Check Total: 427.01 148452 10/28/2004 General Fund Refundable Deposits WINZLER & KELLY 44.79 Check Total: 44.79 148453 10/28/2004 General Fund Streets & Bike /Spec. Departm BAY AREA BARRICADE SERVICE 388.61 Check Total: 388.61 148454 10/28/2004 General Fund Fire Nehicle Repai BAYSHORE INTERNATIONAL 681.23 148454 10/28/2004 General Fund Fire Nehicle Repai BAYSHORE INTERNATIONAL 368.65 Check Total: 1,049.88 148455. 10/28/2004 General Fund Police /Spec. Departm DEAN E.'BECKER 127.99 Check Total: 127.99 148456 10/28/2004 General Fund' Street Lighting /Spec. Departm CITY ELECTRIC SUPPLY 307.16 Check Total: 307.16 148457 10/28/2004 General Fund Street Lighting /Spec. Departm Consolidated Electrical Dist. 553.41 Check Total` 553.41 148458 10/28/2004 General Fund Publ Works Gen /Contractual S DUST-TEX SERVICES, INC. 13.00 Check Total: 13.00 14.8459 10/28/2004 General Fund Pac/Pasco /Production KELLY FINN 400.00 Check Total: 400.00 Page 13 City of Rohnert Park Accounts Payable Printed: 11/03/04 .1333 User. dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount 148460 10/28/2004 General Fund Ps Main Station Bldg/Facilty GRAINGER, INC. 18.41 148460 10/28/2004 General Fund Street Lighting /Spec. Departm GRAINGER, INC. 26.46 148460 10/28/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty GRAINGER, INC. 64.29 148460 10/28/2004 General Fund' Publ Works Gen Bldg/Facilty GRAINGERJNC. 174.14 148460 10/28/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty GRAINGER, INC. 25.93 148460 10/28/2004 General Fund Publ Works Gen /Small Tools GRAINGER, INC. 8.00 Check Total: 317.23 148461 10/28/2004. General Fund Park Maint /Spec. Departm HOME DEPOT 41.85 Check Total: 41.85 148462 10/28/2004 General Fund Pers'L & Purch /Recruitment/D KP Research Services 1,047.41 Check Total: 1,047.41 148463 '10/28/2004 General Fund Burt/Ave Rec Cr/Fac Maint/Non- MALTBY ELECTRIC SUPPLY CO 670.80 Check Total: 670.80 148464 10/28/2004 General Fund Non -Department Nehicle Repai Mc Lea's Tire & Automotive Ser 69.95 Check Total: 69.95 148465 10/28/2004 General Fund Police Nehicle Repai NAWABI TIRE 2,124.16 Check Total: 2,124.16 148466 10/28/2004 General Fund Pac/Pasco /Advertising/P NORTH BAY BOHEMIAN 274.00 Check Total:. 274.00 148467 10/28/2004 General Fund Planning /Contractual S OFFICE TEAM 978.08 Check Total: 978.08 148468 10/28/2004 General Fund Police /Office Supplie PETTY CASH 53.91 148468 10/28/2004 General Fund Police /.Travels & Mee PETTY CASH 71.48 148468 10/28/2004 General Fund Fire /Office Supplie PETTY CASH 16.00 . Check Total: 141.39 148469 10/28/2004 General Fund Fire /Gas & Oil REDWOOD OIL COMPANY 270.42 148469 10/28/2004 General Fund Publ Works Gen /Gas & Oil REDWOOD OIL COMPANY 578.80 148469 10/28/2004 General Fund Police /Gas & Oil REDWOOD OIL COMPANY 955.42 Check Total: 1,804.64 148470. 10/28/2004 General Fund RP. Gymnasium Bldg/Facilty REFRIGERATION SUPPLIES 229.57 148470 10/28/2004 General Fund R.P. Gymnasium Bldg/Facilty REFRIGERATION SUPPLIES 68.23 Check Total: 297.80 148471 10/28/2004 General Fund Publ Works Gen /Small Tools RELIABLE HARDWARE & STEEL CO. 161.33 Check Total: 161.33 148472 10/28/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 18.19 148472 10/28/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 50.51 148472 10/28/2004 General Fund Police Nehicle Repai ROHNERT PARK AUTO PARTS 90.95 148472 10/28/2004 General Fund Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 76.16 148472 10/28/2004 General Fund Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 12.21 148472 10/28/2004 General Fund Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 6.32 148472 10/28/2004 .General Fund Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 12.64 Page 14 City of Rohnert Park User. dwilson Check Number Check Date Fund Name 148472 10/28/2004 General Fund 148472 10/28/2004 General Fund 148472 10/28/2004 General Fund 148472 10/28/2004 General Fund 148472 10/28/2004 General Fund 148472 10/28/2004 General Fund 148472 10/28/2004 General Fund 148472 10/28/2004 General Fund . 148472 10/28/2004 General Fund 148472 10/28/2004 General Fund 148473 10/28/2004 General Fund 148473 10/28/2004 General Fund 148473 10/28/2004 General Fund 148474. I0/28/2004 General Fund 148475 10/28/2004 General Fund 148476 10/28/2004 General Fund 148477 10/28/2004 General Fund 148477 10/28/2004 General Fund 148477 10/28/2004 General Fund 148478 '10/28/2004 General Fund 148478 10/28/2004 General Fund 400.00 Publ Works Gen Nehicle Repai J 148479 10/28/2004 General Fund 148480 10/28/2004 General Fund 148480 10/28/2004 General Fund - 148480 10/28/2004 General Fund 148480 10/28/2004 General Fund 148481 10/28/2004 General Fund 148482 10/28/2004 General Fund 148483 10/29/2004 General Fund Accounts Payable Printed: 11/03/04 13:33_ Checks Tor Approval ' Account Name Vendor Name Amount Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 46.60 Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS. 1.53 Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 38.73 Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 8.04 Mini Bus - Nehicle Repai ROHNERT PARK AUTO PARTS 42.90 Mini Bus Nehicle Repai ROHNERT PARK AUTO PARTS 22.96 Police ' Nehicle Repai ROHNERT PARK AUTO PARTS -345.01 Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS -68.50 . Police Nehicle Repai ROHNERT PARK AUTO PARTS 10.00 Publ Works Gen Nehicle Repai ROHNERT PARK AUTO PARTS 7.10. Check Total: 31.33 Publ Works Gen /Haz Materials SAFETY-KLEEN CORP 200.58 Publ Works Gen /Haz Materials SAFETY-KLEEN CORP 73.15 Publ Works Gen /Haz Materials SAFETY-KLEEN CORP 118.15 Check Total: 391.88 Streets & Bike /Spec. Departm SHAMROCK MATERIALS, INC. 84.07 Check Total: 84.07 Ree Ref Clearing SO CO ADULT & YOUTH DEV. 400.00 Check Total: 400.00 Pac/Pasco /Production. CHRISTOPHER STUDLEY 400.00 Check Total: 400.00 Publ Works Gen Nehicle Repai TDS - TIRE DISTRIBUTION SYS 17.09 Fire Nehicle Repai TDS - TIRE DISTRIBUTION SYS 129.84 Fire Nehicle Repaf TDS - TIRE -DISTRIBUTION SYS 383.48 Check Total- 530.41 M Park /Contractual S TRUGREEN LANDCARE 125.42 Golis Park /Contractual S TRUGREEN LANDCARE 102.42 Check Total: 227.84 Rec Ref Clearing ELADIA VALENCIA 400.00 Check Total: 400.00 City Engineer /Contractual S WINZLER & KELLY 4,474.83 Planning /Contractual S WINZLER & KELLY 625.00 City Engineer /Contractual S WINZLER & KELLY 9,720.00 Planning /Contractual S WINZLER & KELLY 1,127.50 Check Total: 15,947.33 Benecia Pool /Bldg/Facilty WYATT IRRIGATION SUPPLY, INC. 213.07 Check Total: 213.07 Non -Department /Self -Insured YARDBIRD'S 6.00 Check Total: 6.00 Equipment Purchd w/LLEBG Funds American Aluminum Ace. Inc. 642.69 Check Total: 642.69 Page 15 . City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User: dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name 148484 10/29/2004 General Fund Animal Shelter Fees JOY DEMETRIOU Check Total: 148485 10/29/2004 General Fund Police /Travels & Mee RAQUEL KILMARTIN Check Total: 148486 10/29/2004 General Fund Animal Control /Spec. Departm KOEFRAN SERVICES Check Total: 148487 10/29/2004 General Fund Tax Free Medical Pmts DEBORAH LAUCHNER Check Total: .148488 10/29/2004 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY Check Total: 148489 10/29/2004 General Fund Police /Office Supplie NORTH13AY VENDING WEST Check Total: 148490 10/29/2004 General Fund Rec Ref Clearing IRMA CASTANEDA OROZCO 148490 10/29/2004 General Fund Rec Ref Clearing IRMA CASTANEDA OROZCO Check Total: 148491 10/29/2004 General Fund Pac /Contractual S JONATHAN RHODES Check Total: 148492 10/29/2004 General Fund R.P. Gymnasium Bldg/Facilty ZONE MUSIC Check Total: 148493 11/01/2004 General Fund Spay/Neuter Deposits SANDRA GARCIA Check Total: 148494 11/01/2004 Utility Fund Sewer Emr. /Spec. Departm GRAINGER, INC. 148494 11/01/2004 Utility Fund Sewer Entr. /Spec. Departm GRAINGER, INC. Check Total: 148495 11/02/2004 General Fund Refundable Deposits DOWLING ASSOCIATES INC Check Total: 148496 11/02/2004 Utility Fund ' . Water Entr. /training & Ed CA HEALTH SERVICES DEPT Check Total: 148497 „ 11/02/2004 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 148497 11/02/2004 Utility Fund Water Entr. /Small Tools GRAINGER, INC. Check Total: 148498 11/02/2004 Utility Fund' Water Entr. /Spec Dept Equ GROENIGER & COMPANY Check Total: 148499 11/02/2004 Utility Fund Water Entr. /Spec. Departm HOME DEPOT Check Total: 148500 11/02/2004 Utility Fund Water Entr. /Training & Ed TOM KELLEY Check Total: 148501 11/02/2004 Utility Fund Watef Entr. /C/0 -Vehicles/ NORTRAX Check Total: 148502 11/02/2004 Utility Fund Water Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC Check Total: Amount 68.00 68:00 516.04 516.04 210.00 210.00 148.48 148.48 418.31 418.31 119.00 119.00 400.00 -25.00 375.00 380.00 380.00 145.38 145.38 35.00 35.00 6.58 13.84 20.42 976.13 976.13 70.00 70.00 42.96 37.62 80.58 104.83 104.83 500.97 500.97 57.15 57.15 76,862.50 76,862.50 213:08 213.08 Page 16 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User: dwilson Checks for Approval Check Number Check Date bund Name Account Name Vendor Name Amount 148503 11/02/2004 Utility Fund Water Entr. /Spec. Departm PARK AVENUE TURF 19.36 Check Total: 19.36 148504 11/02/2004 Utility Fund Water/Vehicle Repairs RELIABLE HARDWARE & STEEL CO. 36.55 148504 11/02/2004 Utility Fund Water/Vehicle Repairs RELIABLE HARDWARE & STEEL CO. 27.34 Check Total: 63.89 148505 11/02/2004 Utility Fund Water Entr. /Spec. Departm SYAR INDUSTRIES, INC. 147.03 Check Total: 147.03 148506 11/02/2004 General Fund Inspection /Contractual S BERRYMAN & HENIGAR, INC. 425.78 148506 11/02/2004 General Fund Inspection /Contractual S BERRYMAN & HENIGAR, INC. 3,360.00 Check Total: 3,785.78 148507 11/02/2004 General Fund City Hall Annex Bldg/Facilty BUCHANAN FOOD SERVICE 78.16 Check Total: 78.16 148508 11/02/2004 General Fund Strong Motion-Categoryl CA CONSERVATION DEPARTMENT 2,395.81 148508 11/02/2004 General Fund Strong Motion-Categoryl CA CONSERVATION DEPARTMENT 3,840.97 148508 11/02/2004 General Fund . Seismic Training CA CONSERVATION DEPARTMENT -311.84 Check Total: 5,924.94 148509 11/02/2004 General Fund Sports Center - /Office Equipm CANON FINANCIAL SERVICES, INC 175.60 148509 11/02/2004 General Fund Youth & Fam Svc /Office Equipm CANON FINANCIAL SERVICES, INC 175.61 148509 11/02/2004 General Fund Police /Office Equipm CANON FINANCIAL SERVICES, INC 566.53 Check Total: 917.74 148510 11/02/2004 General Fund P/S Personnel /Management Me THEODORE GIESIGE 230.00 Check Total: 230.00 148511 11/02/2004 General Fund Dependent Care Assist. ANN JENSEN 208.32 Check Total: 208.32 148512 11/02/2004. General Fund Police /Uniforms STEVE LUSCOMBE 49.44 Check Total: 49.44 148513 11/02/2004 General Fund _ General Sales Tax MBIA MUNISERVICES COMPANY 500.00 Check Total: 500.00 148514 11/02/2004 General Fund Legal.Services /Professional MC DONOUGH, HOLLAND, & ALLEN 1,808.92 148514 11/02/2004 General Fund Legal. Services /Professional MC DONOUGH, HOLLAND, & ALLEN 98.80 148514 11/02/2004 General Fund Legal Services /Professional " MC DONOUGH, HOLLAND, & ALLEN . 1,196.00 148514 11/02/2004 General Fund Legal Services /Professional MC DONOUGH, HOLLAND, &ALLEN 28,599.88 Check Total: 31,703.60 148515 11/02/2004 ' General Fund Dependent Care Assist. SEAN O'DONNELL 416.66 Check Total: 416.66 148516 11/02/2004 General Fund. Traffic Signals /Heat/Light/Po PACIFIC GAS AND ELECTRIC 41.17 Check Total: 41.17 148517 11/02/2004 General Fund 'Animal Control /Spay/Neuter E ROHNERT PARK VETERINARY CLINIC 120.00 Check Total: 120.00 148518 11/02/2004 General Fund Ps Main Station /Telephone SBC 70.15. Check Total: 70.15 Page 17 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User: dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount 148519 11/02/2004 General Fund Benecia Park /Spec. Departm SO CO CLERK 35.00 Check Total: 35.00 148520 11/02/2004 General Fund City Hall Bldg/Facilty UNIVERSAL BUILDING SERVICES 492.00 148520 11/02/2004 General Fund City Hall Annex Bldg/Facilty UNIVERSAL BUILDING SERVICES 130.00 148520 11/02/2004 General Fund RP. Comm. Cntr Bldg/Facilty UNIVERSAL BUILDING SERVICES 2,199.00 148520 11/02/2004 General Fund Publ Works Gen Bldg/Facilty UNIVERSAL BUILDING SERVICES 426.00 148520 11/02/2004 General Fund Center Bldg/Facilty UNIVERSAL BUILDING SERVICES 1,100.00 148520 11/02/2004 General Fund R.P. Gymnasium Bldg/Facilty UNIVERSAL BUILDING SERVICES 1,441.00 148520 11/02/2004 General Fund Ps Main Station Bldg/Facilty UNIVERSAL BUILDING SERVICES 3,346.00 148520 11/02/2004 General Fund Animal Shelter /Bldg/Facilty M UNIVERSAL BUILDING SERVICES 926.00 148520 11/02/2004 General Fund . Burt/Ave Rec Cr Bldg/Facilty UNIVERSAL BUILDING SERVICES 642.00 148520 11/02/2004 General Fund Ladybug Park Bldg/Facilty UNIVERSAL BUILDING SERVICES 348.00 Check Total` 11,050.00 148521 11/02/2004 General Fund City Hall /Cellular Phone VERIZON WIRELESS MESSAGING 7.25 148521. 11/02/2004 General Fund City Hall Annex/Cellular Phone VERIZON WIRELESS MESSAGING 7.25 148521 11/02/2004 General Fund Publ Works Gen /Cellular Phone VER.IZON WIRELESS MESSAGING 146.75 148521 11/02/2004 General Fund City Engineer.. /Cellular Phone VERIZON WIRELESS MESSAGING 7.25 148521 11/02/2004 General Fund Ps Main Station/Cellular Phone VERIZON WIRELESS MESSAGING 744.78 Check Total: 913.28 148522 11/02/2004 General Fund City Engineer /Contractual S WINZLER & KELLY 8,170.00 Check Total: 8,170.00 148523. 11/02/2004 Utility Fund Water Entr. /Advertising/P COMMUNITY VOICE 75.00 148523 11/02/2004 Utility.Fund Water Entr. /Advertising/P COMMUNITY VOICE _ 75.00 Check Total: 150.00 148524 11/02/2004 Utility Fund Water Entr. /Contractual S UNION BANK OF CALIFORNIA 2,186.00 Check Total: 2,186.00 148525 11/02/2004 General Fund Non -Department /Advertising/P COMMUNITY VOICE 1,810.00 Check Total: 1,810.00 148526 11/03/2004 General Fund Refundable Deposits ST. ELIBABETH SETON PARISH 10,000.00 Check Total: 10,000.00 148527 11/03/2004 Utility Fund Sewer Entr. /Contractual S MOOSEPOINT TECHNOLOGY 497.50 _ Check Total: 497.50 148528 11/03/2004 General Fund Ps Main Station/Cellular Phone AT&T WIRELESS 147.00 Check Total: 147.00 148529 11/03/2004 General Fund Police Nehicle Repai BLAKE'S AUTO BODY 960.72 Check Total: 960.72 148530 11/03/2004 General Fund Center Bldg/Facilty BUCHANAN FOOD SERVICE 105.36 148530 11/03/2004 General Fund Pac /Facility Repa BUCHANAN FOOD SERVICE 233.32 Check Total: 338.68 148531 11/03/2004 General Fund . Police /Dues & Subscr CA ASSO OF LAW ENFORCEMENT 100.00 Check Total: 100.00 Page 18 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User. dwilson Checks for Approval , Check Number Check Date Fund Name. 148532 11/03/2004 General Fund 148533 11/03/2004 General Fund 148534 11/03/2004 'General Fund 148534 11/03/2004 General Fund 148535 11/03/2004 General Fund 148536 11/03/2004 General Fund 148537 11/03/2004 General Fund 148537 11/03/2004 General Fund 148538 11/03/2004 General Fund 148539 11/03/2004 General Fund 148540 11/03/2004 General Furid 148540 11/03/2004 General Fund. 148540 11/03/2004 General Fund 148540 11/03/200.4 General Fund 148541 11/03/2004 General Fund 148542 11/03/2004 General Fund 148543 11/03/2004 General Fund 148.544 11/03/2004 General Fund 148545 11/03/2004 General Fund 148545 11/03/2004 General Fund 148546 11/03/2004 General Fund 148547 11/03/2004 General Fund 148548 11/03/2004 General Fund 148549 11/03/2004 General Fund Account Name Vendor Name Fire /Dues & Subscr CA FIRE CHIEFS ASSO NO CA Check Total: Police /Dues & Subscr CA PEACE OFFICER'S ASSO Check Total: Data Processing /Spec. Departm COMPUTER DISCOUNT WAREHOUSE Data Processing /Spec. Departm COMPUTER DISCOUNT WAREHOUSE Check Total: Contrct/Classes /Contractual S CREATIVE CERAMICS Check Total: R.P. Comm. Cntr /C/0 -Equipment Cresco Equipment Rentals Check Total: Police /Office Equipm. CUMMINS WEST Police /Office Equipm CUMMINS WEST Check Total: Police /Spec. Departm GALLS INC. Check Total: Equipment Purchd w/LLEBG Funds Harddog's Requistes Check Total:' Police /Spec. Departm HOME DEPOT Pac/Pasco /Production HOME DEPOT Pac /Equip Repair HOME DEPOT Police /Spec. Departm HOME DEPOT Check Total: Animal Control /Office Supplie IDEAL STATIONERS Check Total: Non -Department /Audit Fees IN ACTION PHOTOGRAPHY Check Total: Police /Spec. Departm L.C. ACTION POLICE SUPPLY Check Total: Fire /Uniforms L.N. CURTIS & SONS Check Total: Tax Free Medical Pmts SANDRA M. LIPITZ Dependent Care Assist. SANDRA M. LIPITZ Check Total: Police /Travels & Mee MARY'S PIZZA SHACK Check Total: Pac/City Events /Contractual S BRIAN MC CARTHY Check Total: Police/Armory MONTANA HAWK INC. Check Total: Fire /Dues & Subscr NFPA Amount 55.00 55.00 35.00 35.00 293.48 88.25 381.73 307.67 307.67 5,868.76 5,868.76 500.65 828.83 1,329.48 161.20 161.20 2,064.75 2,064.75 126.81 40.00 15.81 82.96 265.58 21.45 21.45 25.00 25.00 189.20 189.20 277.56 277.56 90.24 110.00 200.24 23.89 23.89 853.10 853.10 40.74 40.74 260.03 Page 19 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User: dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 260.03 148550 11/03/2004 General Fund. Theatre /Spec. Departm O'DELL PRINTING COMPANY 522.45 Check Total: 522.45 148551 11/03/2004 General Fund Sports Center /Office Supplie OFFICE DEPOT 288.98 148551 11/03/2004 General Fund City Hall /Office Supplie OFFICE DEPOT -384.94 148551 11/03/2004 General Fund City Hall /Office Supplie OFFICE DEPOT 84.56 148551 11/03/2004 General Fund Police /Office Supplie OFFICE DEPOT 32.68 Check Total: 21.28 148552. 11/03/2004 General Fund Street Lighting /Contractual S REPUBLIC ELECTRIC 4,325.00 148552 11/03/2004 General Fund Street Lighting /Contractual S REPUBLIC ELECTRIC 3,165.00 Check Total: 7,490.00 148553 11/03/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty SANTA ROSA FIRE EQUIP. INC. 19.50 148553 11/03/2004 General Fund Fire /Contractual S. SANTA ROSA FIRE EQUIP. INC. 21.39 Check Total: 40.89 148554 11/03/2004 General Fund Police /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 61.22 Check Total: 61.22 •148555 11/03/2004 General Fund Pac/Pasco /Admissions SAVAGE JAZZ DANCE CO 4,188.00 Check Total: 4,188.00 148556 11/03/2004 General Fund H Pool /Telephone SBC 57.88 148556 11/03/2004 General Fund Pac /Telephone SBC 52.03 148556 ' 11/03/2004 General Fund Pac /Telephone SBC 53.96 148556 11/03/2004 General Fund Ps Main Station /Telephone SBC 52.03 Check Total: 215.90 148557 11/03/2004 General Fund Police /Spec. Departm SHUTTERBUG 5.91 148557 11/03/2004 General Fund Police /Spec. Departm SHUTTERBUG 5.91 Check Total: 11.82 148558 11/03/2004 General Fund Police /Professional SO CO HEALTH SERVICES DEPT 100.00 Check Total: 100.00 148559 11/03/2004 General Fund Equipment Purchd w/LLEBG Funds Sonoma County Livestock Equip 1,610.89 Check Total: 1,610.89 148560 11/03/2004 General Fund Pac /Equip Repair SUNSHINE WEST LIGHTING 258.00 Check Total: 258.00 148561 11/03/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty UNIVERSAL BUILDING SERVICES 73.75 148561 11/03/2004 General Fund R.P. Comm. Cntr Bldg/Facilty UNIVERSAL BUILDING SERVICES 81.13 148561 11/03/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty UNIVERSAL BUILDING SERVICES 73.75 148561 11/03/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty UNIVERSAL BUILDING SERVICES 73.75 148561 11/03/2004 General Fund Burt/Ave Rec Cr /Bldg/Facilty UNIVERSAL BUILDING SERVICES 73.75 148561 11/03/2004 General Fund Burt/Ave Rec Cr Bldg/Facilty UNIVERSAL BUILDING SERVICES 88.50 Check Total: 464.63 148562 11/03/2004 General Fund Ps Main Station Bldg/Facilty WAL-MART COMMUNITY BRC 13.24 148562 11/03/2004 General Fund Fire /Spec. Departm WAL-MART COMMUNITY BRC . 14.17 Page 20 City of Rohnert Park User: dwilson Check Number Check Date Fund Name . Checks for Approval 148563 11/03/2004 General Fund 148564 11/03/2004 General Fund 148565 11/03/2004 General Fund 148566 11/03/2004 Utility Fund 148567 11/03/2004 General Fund 148568. 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General. Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569:. 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148569 11/03/2004 General Fund 148570 11/03/2004 General Fund 148570 11/03/2004 General Fund 148571 11/03/2004 General Fund 148572 11/03/2004 ( General Fund 148573 11/03/2004 General Fund 148573 11/03/2004 General Fund 148573 11/03/2004 General Fund 148573 11/03/2004 General Fund ?accounts Payable Checks for Approval Account Name Vendor Name Check Total: Ps Main Station/Fac Maint/Non- YAMAS CONTROLS, INC. Check Total: Codding Center /Special Activ JANICE YOUNG Check Total: Pac/Ncb /Production YOUNG AUDIENCES OF THE BAY Check Total: Water Entr. /Contractual S MOOSEPOINT TECHNOLOGY Check Total: City Hall /Telephone AT&T CALLING CARDS Check Total: Publ. Works Gen /Telephone AVAYA Check Total: Ladybug After-School/Supplies COSTCO WHOLESALE Rec. Programs /Special Event COSTCO WHOLESALE Center /Spec. Departm COSTCO WHOLESALE, Codding Center /Excursions . COSTCO WHOLESALE Pac /Concessions COSTCO WHOLESALE Codding Center /Special Activ COSTCO WHOLESALE Pac /Concessions COSTCO WHOLESALE Pac /Concessions COSTCO WHOLESALE Pac /Concessions COSTCO WHOLESALE Animal Control /Spec. Departm COSTCO WHOLESALE Animal Control./Spec. Deparhn COSTCO WHOLESALE Animal Control /Spec. Deparhn COSTCO WHOLESALE Animal Control /Spec. Departm' COSTCO WHOLESALE Animal Control/Shelter Food COSTCO WHOLESALE Ladybug After-School/Supplies COSTCO WHOLESALE Ladybug After-School/Supplies COSTCO WHOLESALE Check Total: Data Processing/Books/Pamphlet . MBNA AMERICAN BUSINESS CARD Data Processing /Spec. Departm MBNA AMERICAN BUSINESS CARD . Check Total: Police /Office Equipm PACIFIC TECHNOLOGY CCTV Check Total: B_cuecia Pool . /Telephone SBC/MCI Check Total: Colegio/V Park /Contractual S TRUGREEN LANDCARE Comm Cntr Grnds /Contractual S TRUGREEN LANDCARE Publ Works Gen - /Contractual S TRUGREEN LANDCARE Library /Contractual S TRUGREEN LANDCARE Printed: 11/03/04 13:33 T Amount 27.41 456.53 456.53 228.66 228.66 835.00 835.00 497.50 497.50 44.89 44.89 51.15 51.15 25.46 5.36 56.30 11.98 220.83 43.66 43.45 116.38 63.88 6.01 . 29.21 82.29 38.00 40.71 35.65 46.64 865.81 19.99 139.67 159.66 513.26 513.26 14.91 14.91 757.05 1,245.37 65.54 668.22 Page 21 City of Rohnert Park Accounts Payable Printed: 11/03/04 13:33 User. dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name Amount 148573 11/03/2004 General Fund Ps Main Station Bldg/Facilty TRUGREEN LANDCARE 406.80 148573 11/03/2004 General Fund P/S Bldg-North Bldg/Facilty TRUGREEN LANDCARE 84.11 .148573 11/03/2004 General Fund P/S Bldg-CentralBidg/Facil Ma TRUGREEN LANDCARE 18.57 148573 11/03/2004 General Fund P/S Bldg-South Bldg/Facilty TRUGREEN LANDCARE 16.38 148573 11/03/2004 General Fund Streets & Bike /Contractual S TRUGREEN LANDCARE 824.76 148573 11/03/2004 General Fund Ladybug Park /Contractual S TRUGREEN LANDCARE 507.97 148573 11/03/2004 General Fund M Park /Contractual S TRUGREEN LANDCARE 1,999.07 148573 11/03/2004 General Fund Rainbow Park. /Contractual S TRUGREEN LANDCARE 358.31 148573 11/03/2004 General Fund Roberts Lake Pk /Contractual S TRUGREEN LANDCARE 538.56 148573 11/03/2004 General Fund Trees & Parkwys /Contractual S TRUGREEN LANDCARE 7,513.73 148573 11/03/2004 General Fund Trees & Parkwys /Contractual S TRUGREEN LANDCARE 200.93 148573 11/03/2004 General Fund Trees & Parkwys /Contractual S TRUGREEN LANDCARE 644.70 148573 11/03/2004 General Fund Ps Main Station Bldg/Facilty TRUGREEN LANDCARE 162.19 148573 11/03/2004 General Fund Dorotea Park /Contractual S TRUGREEN LANDCARE 702.43 148573 11/03/2004 General Fund Eagle Park /Contractual S TRUGREEN LANDCARE 953.69 148573 11/03/2004 General Fund Golis Park /Contractual S TRUGREEN LANDCARE 387.81 148573 11/03/2004 General Fund Honeybee Park /Contractual S TRUGREEN LANDCARE 479.58 148573 11/03/2004 General Fund Alicia Park /Contractual S TRUGREEN LANDCARE 419.50 148573 11/03/2004 General Fund Benecia Park /Contractual S TRUGREEN LANDCARE 617.22 148573 11/03/2004 General Fund Caterpillr Park /Contractual S TRUGREEN LANDCARE 314.62 148573 11/03/2004 General Fund Sunrise Park /Contractual S TRUGREEN LANDCARE 1,280.33 148573 11/03/2004 General Fund Park Maint /Contractual S TRUGREEN LANDCARE 908.85 148573 11/03/2004 General Fund Burt/Ave Rec Cr /Contractual S TRUGREEN LANDCARE 517.81 148573 11/03/2004 General Fund City Hall Bldg/Facilty TRUGREEN LANDCARE 88.48 Check Total: 22,682.58 148574 11/03/2004 Utility Fund Water Entr. /Contractual S TRUGREEN LANDCARE 147.46 Check Total: 147.46 148575 11/03/2004 Utility Fund Sewer Entr. /Contractual S TRUGREEN LANDCARE 60.08 Check Total: 60.08 Report Total: 771,821.86 Page 22 i COMMUNITY DEVELOPMENT COMMISSION CITY OF ROHNERT PARK BILLS FOR APPROVAL November 9, 2004 Check 4255=4256 Dated October 26 - November 22, 2004 Less Pre -approved: TOTAL $17,029.66, ($11,194.66) $5,835.00. City of Rohnert Park Accounts Payable User. dwilson Checks for Approval Check Number Check Date Fund Name Account Name Vendor Name 4255 10/26/2004 Low & Moderate Income Housing Contractual Services BURBANK HOUSING DEVELOPMENT Check Total: 4256 11/02/2004 Low & Moderate Income Housing . County Rehab /Contractual S BARBARA DENLIS Check Total: Report Total: Printed: 11/03/04 13:32 Amount 11,194.66 11,194.66 5,835.60- 5,835.00 ,835.005,835.00 17,029.66 Page 1 FOR RESO. NOS, a o oq --3 0 313 0 q I + 30 5 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 9, 2004 Department: Administration, Affordable Housing Submitted By: Marlyn Keller, Housing Programs Assistant (Name & Title) Submittal Date: October 22, 2004 Council: g Miscellaneous Communications A ends I 0 Co Y to: Co Y to: ff 113 `{ Agenda Title: Approval of Endorsement Resolutions for 2005-2006 CDBG Funding Applications to be submitted to Sonoma County by COTS, SCAYD and Rebuilding Together Rohnert Park-Cotati Requested Council Action: Approval of Resolution Nos. 2004-_ (COTS), 2004- (SCAYD), and 2004- (Rebuilding Together Rohnert Park-Cotati) endorsing the funding applications being prepared for submittal to Sonoma County Community Development Commission for 2005-2006 CDBG. Summary: All three organizations are funding by the Community Development Commission of the City of Rohnert Park and wish to augment their funding with other sources including CDBG funding. These organizations, in their own mission for the City of Rohnert Park, helps prevent very low - and low-income persons from becoming homeless, either by assisting single parent families transition into main stream society from homelessness; repairing homes at no charge to the homeowner so they may live in warmth, safety and independence; or by assisting with rent during a temporary financial crisis. CMANAGER'S RECOMMENDATION: ( onsent Item ( ) Regular Time ( Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council O City Comments: City Manager's Signatur . Date: JH Share Drive-S:Council Agenda Transmittal (as of ]I2J04) RESOLUTION NO. 2004 - 303 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE COMMITTEE ON THE SHELTERLESS (COTS) COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION WHEREAS, the City of Rohnert Park participates in the Sonoma County Community Development Block Grant (CDBG) program; and WHEREAS, the Committee on the Shelterless (COTS) intends to apply for CDBG community services funds to provide services to low-income families in Rohnert Park; and WHEREAS, the City of Rohnert Park commends COTS for their work providing. emergency shelter/housing, a center for homeless children, as well as an opportunity center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it strongly supports and endorses the application for CDBG funds submitted by the Committee on the Shelterless (COTS) and urges approval of this application. DULY AND REGULARLY ADOPTED this 9�h day of November, 2004. CITY OF ROHNERTPARK Mayor Gregory A Nordin ATTEST: Deputy City Clerk _CC Committee on the Shelterless October 25, 2004 Marlyn Keller Housing Programs Assistant City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, CA 94928-2411 Dear Marlyn: OCT 2 8 :2004 CITY OF ROHNERT PARR I am writing to request a letter of support from the City of Rohnert Park for our 2005- 2006 funding proposal to the Sonoma County Community Development Commission for a Community Development Block Grant in the upcoming competitive grants cycle - COTS plans to submit a proposal for up to $160,000 to fund our emergency shelters, transitional housing and supportive services for homeless children and adults. Many thanks to you and the City Council for your commitment to helping homeless families in southern Sonoma County .rebuild their lives. Please contact me at (707) 765- 6530 Ext. 105 if you have any questions or need additional information regarding this request for the support of the City of Rohnert Park. Sincerely, Angie Moeller Development Coordinator P.O. Box 2744 a Petaluma, CA 94953-2744 • Phone: (707) 765-6530 • Fax: (707) 765-9043 • Email: info@cots-homeless.org • www.cots-homeless.org RESOLUTION NO. -2004 - 304 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT (SCAYD) APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING TO HELP SUPPORT THE HOMELESS PREVENTION PROGRAM WHEREAS, the City of Rohnert Park participates in the Sonoma County Community Development Block Grant (CDBG) program; and WHEREAS, the Sonoma County Adult and Youth Development (SCAYD) agency intends to apply for CDBG community services funds to augment the funding received from Rohnert Park to provide services to low-income families in Rohnert Park at risk of becoming homeless; and WHEREAS, the City of Rohnert Park supports SCAYD in providing emergency assistance for households suffering temporary financial difficulty by providing rental assistance, financial training and counseling. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it strongly supports and endorses the application for CDBG funds submitted by the Sonoma County Adult and Youth Development and urges approval of this application. DULY AND REGULARLY ADOPTED this SP day ofNovember, 2004. CITY OF ROHNERT PARK Mayor Gregory A. Nordin ATTEST: Deputy City Clerk City of ROHNERT November 9, 2004 COMMUNITY DEVELOPMENT COMMISSION Sonoma County Community Development Commission ATTN: Kathleen H. Kane, Community Development Manager 1440 Guerneville Road Santa Rosa, CA 95403-4107 Re: Endorsement of Sonoma County Adult & Youth Development (SCAYD) CDBG Application and Funding Dear Ms. Kane, This letter is being written in support of the SCAYD application for CDBG Funding. This funding will assist the community's Homeless Prevention Program. The program provides grants to households at risk of becoming homeless due to a temporary financial crises resulting in eviction. Through the efforts of staff members at SCAYD, the program has assisted many low- income residents of Rohnert Park. SCAYD works with the landlord and tenant to reach an agreement for the tenant or helps the tenant find alternative housing. The city supports SCAYD's request of financial assistance to help support this valuable program. Please call me if you have any questions or need further information. Very truly yours, Carl Eric Leivo City Manager cc: Cecelia Belle, Executive Director Marlyn Keller, Housing Programs 6750 Commerce Boulevard • Rohnert Park, CA 94928-2486 • (707) 588-2233 • Fax (707) 588-2274 RESOLUTION NO. 2004 - 305 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING REBUILDING TOGETHER ROHNERT PARK-COTATI'S SONOMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION . WHEREAS, Rebuilding Together Rohnert Park-Cotati (RTRP-C) incorporated on March 16, 2000 and soon after obtained its IRS 501(c)(3) charitable classification; and WHEREAS, RTRP-C rehabilitates the homes of very low-income homeowners who are unable financially and/or physically so that they can remain living in their homes in warmth, safety and independence; and WHEREAS, RTRP-C expanded to include the City of Cotati and has significantly increased the number of homes rehabilitated each year; and WHEREAS, RTRP-C plans to expand their services to include a Year Round Emergency Service and Home Modifications Program; and WHEREAS, the Sonoma County Community Development Commission (SCCDC) is taking applications for grants for FY 2005-2006 and RTRP-C is applying for a $35,000 grant to augment their existing funding; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert Park that it commends Rebuilding Together Rohnert Park-Cotati for its diligent work assisting the most needy in the community and endorses their application to obtain SCCDC CDBG funding. DULY AND REGULARLY ADOPTED this 9' day November. 2004. CITY OF ROHNERT PARK Mayor Gregory A. Nordin ATTEST: Deputy City -Clerk City of ROHNERT COMMUNITY DEVELOPMENT COMMISSION November 9, 2004 Sonoma County Community Development Commission Attn: Kathleen H. Kane, Community Development Manager 1440 Guerneville Road Santa Rosa, CA 95403-4107 Re: Endorsement of Rebuilding Together Rohnert Park-Cotati's (RTRP-C) CDBG Funding Application Dear Ms. Kane: This letter is being written in support of the RTRP-C application for CDBG funding. The funding they are requesting will be used to help them expand their home rehabilitation/modification program from a once -per -year event to a Year Round Emergency Service and Home Modification program helping very low- and low-income homeowners with such emergencies as electrical problems, failed furnace or water heaters, etc. any time of the year the emergency occurs. Since the inception of Rebuilding Together (formerly Christmas in April * Rohnert Park) in 2000, the organization has helped many households in our communities and wish to reach out to many more. This funding would help RTRP-C reach those with much needed assistance when it is needed. Please feel free to call me at 588-2226 should you have any questions. Very truly yours, Carl Eric Leivo City Manager Cc: Barbara Denlis, RTRP-C Executive Director Marlyn Keller, Housing Programs Assistant 6750 Commerce Boulevard • Rohnert Park, CA 94928-2486 • (707) 588-2233 • Fax (707) 588-2274 FOR RES0. X10. 2004 - 306 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 9, 2004 Department: City Manager's Office Submitted By: Carl Eric Leivo, City Manager (Name & Title) Submittal Date: l November 3, 2004 Agenda Title: Consent Calendar, Resolutions for Adoption 2004-306 Approving Wireless Equipment Site Marketing Services Agreement with Communication Leasing Services, Inc. (CLSI) Requested Council Action: Motion to Adopt Resolution 2004-306 Approving Wireless Equipment Site Marketing Services Agreement with Communication Leasing Services, Inc. (CLSI) Summary: On September 28, the Council directed the City Manager to prepare an agreement with Communication Leasing Services, Inc. for Wireless Equipment Site Marketing Services. Staff has met with Aaron Levinson and prepared an agreement for consideration by the Council. The draft agreement provides that compensation will not exceed a total of $135,000. This amount is based upon approximately five telecommunication agreements. The compensation will be paid from City revenues generated by the telecommunications agreements. For example, the City will receive total revenues of $750,000 if CLSI secures five telecommunications leases at $2,500 per month lease payment for a five-year term. CLSI compensation will be based upon an incentive based scale. The greater the monthly lease payments to the City, the higher percentage that CLSI will receive (see Exhibit B). The.draft agreement includes a scope of work that includes an Assessment of Sites, preparation of a Standard Telecommunications Lease Agreement, obtaining Planning pre -approval, site. marketing, negotiation of lease agreements, review of construction drawings, and final walk- through of construction (see Exhibit A). Rather than react to telecommunications providers on a case-by-case basis, it is proposed that the City be proactive and market potential City cell sites in order to increase City revenues. In general, there are six carriers of wireless voice data and three carriers of wireless data. Within the area the size of Rohnert Park, each of these providers might desire two equipment sites. The City may reasonably assume that this agreement will result is five telecommunication agreements on City property within Rohnert Park. CIT AGER'S RECOMMENDATION: ( Consent Item ( ) Regular Time ( Approval () Public Hearing Required ( ) Not Recommended ) Submitted with orrlment ( ) Policy Determination by Council O City Comments: City Manager's Signature: Date: �` Q JH-S:Council Agenda Transmittal RESOLUTION NO. 2004 - 306 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING AN AGREEMENT WITH COMMUNICATION LEASING SERVICES, INC. (CLSI) FOR WIRELESS EQUIPMENT SITE MARKETING SERVICES BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve an agreement by and between Communication Leasing Services, Inc., and the City of Rohnert Park, a municipal corporation, for Wireless Equipment Site Marketing Services in an amount not to exceed $135,000. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 9th day of November, 2004. CITY OF ROHNERT PARK Mayor Gregory A. Nordin ATTEST: Deputy City Clerk AGREEMENT FOR SERVICES This Agreement is made and entered into this day of , 2004, by and between .the City of Rohnert Park, hereinafter referred to as the "City," and Communication Leasing Services, Inc, hereinafter referred to as the "Consultant. " WHEREAS, the City requires telecommunications equipment site location and marketing services; and WHEREAS, the Consultant is qualified and experienced to provide such services. NOW, THEREFORE, said City and said Consultant for the considerations hereinafter set forth, mutually agree as follows: 1. DEFINITIONS. For the purposes of this Agreement, the following definitions. shall apply: A. "Carrier Fee" shall mean the amount of monthly rent or license fees the telecommunication company pays to City for the ability to place its equipment on or in the City's property. 'B. "Services" shall mean the services to be performed by the Consultant hereunder as described in Section 2 and Exhibit A. C. "Telecommunication Agreement" shall,mean the agreement between the City and a telecommunication company for the placement of equipment on City property. 2. SCOPE OF WORK. For the term of .this Agreement,' the City appoints the Consultant as its exclusive agent to perform the Services 'hereunder and the Consultant agrees to provide the Services hereunder to the City. Consultant shall perform those Services described as in the Scope of Work attached as Exhibit "A" within the time frames stated therein. Consultant warrants that all Services will be performed by Consultant in a good and workmanlike manner. Services do not include legal services. Apart from the foregoing, Services are provided• "as' is and Consultant disclaims all express and implied warranties. 3. COORDINATION. Consultant shall assign Aaron M. Levison to personally participate in said project and to coordinate the activities of the Consultant. 4. COMPENSATION. A. City shall pay Consultant as compensation in full for such Services at the rates and in such payments as set forth in the Standard Rates and Charges attached as Exhibit "B," the total sum not to exceed $135,000. B. Consultant shall submit itemized monthly statements for work performed. City shall -make any payment due. within thirty '(30) days after approval of the invoice by City., Payment will be made for the approved amount of the invoice. C.' Payments due and payable to Consultant for current services will be paid from.the,proceeds to the City generated from telecommunication agreements. D. The Consultant shall be responsible for all costs and expenses incidental to the performance of the Services,- except as otherwise expressly set forth in Exhibit B. ' .5. TERM. The term of this Agreement shall be from the date of its execution until the completion of the .work contemplated by this Agreement and its final acceptance by City unless terminated earlier as provided herein. 6. PROPERTIES. The City warrants that it is . the owner of the parcels and sites generally described in the List of Parcels and Sites and attached as Exhibit C. The City warrants that it has all necessary, rights and authority to enter onto and to lease. the parcels and sites listed in Exhibit C. 7. NOTICES. All notices, bills, and payments shall be made in writing, and may be given by personal delivery or by mail. Notices, bills and payments sent by mail should be addressed as follows: TO CITY: Steve Donley, Assistant .City Manager CITY OF ROHNERT PARK 6750 Commerce Blvd. ROHNERT PARK, CA 94928 TO CONSULTANT: Communication Leasing Services, Inc. Aaron M. Levinson 21 Tamal Vista Blvd., -Suite 111 Corte Madera, CA 94925 and when so addressed, shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices, bills and payments shall be deemed given at the time of actual ,delivery. Changes may be made, in the names -and addresses of, the, person to who' notices, bills and payments are to be given by giving notice pursuant to this Paragraph. 8. AMENDMENT OF SCOPE OF WORK. City -and Consultant may mutually agree to amend the Scope .of Work within the Agreement by written amendment. In such event, the compensation and time of performance shall be subject to renegotiation upon written demand of either party to the Agreement. Failure of the Consultant to secure City's written authorization for extra or changed work shall constitute a waiver of any and all right to adjustment in the contract price or time- due, whether by way of compensation, restitution, quantum meruit, etc. for work done without the appropriate City authorization. 2 9. CITY'S RIGHT TO TERMINATE/SUSPEND CONTRACT. At any time and for any or no reason, City shall have the right to terminate this Agreement, take possession of the Consultant's work, e.g., studies, preliminary drawings, computations, specifications, etc., insofar as they are complete and acceptable to the City, and pay the Consultant such total remuneration as specified in Section 4 above. 10. CORRECTION OF WORK. The performance of services or acceptance of information furnished by Consultant shall not relieve the Consultant from obligation to correct any defective, inaccurate or incomplete work subsequently discovered and all such work shall be remedied by the Consultant on demand without cost to'the City. 11. DELAYS AND EXTENSIONS. The Consultant will be granted time extensions for delays beyond the Consultant's control. Time extensions will be equal to the length of the delay or as otherwise agreed upon between the Consultant and the City. In such event, compensation as set forth in the Scope of Work shall be subject to renegotiation upon written demand of either party to the Agreement. 12. RECORDS OF PERFORMANCE. Consultant shall maintain adequate records of contract performance costs, expenses, etc., and make these records available for inspection, audit, and copying by the City during the agreement period and for a period of three (3) years from the date of final payment. 13. SUBCONTRACTING. None of the services covered by this contract shall be - subcontracted without the prior written consent of the . City. In accordance with Government Code Section 7550, Consultant agrees to state in a separate section of any filed report the numbers and dollar amounts of all contracts and subcontracts relating to services provided by the Consultant. 14. ASSIGNMENT. The Agreement shall not be assigned by the Consultant in whole or in part, without the written consent of the City. 15. INDEMNIFICATION. To the full extent permitted by law, Consultant shall indemnify, hold harmless, release and defend City, its officers, employees and agents from and against any and all actions, claims, demands, damages, disability," losses, expenses including attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Consultant, in whole or in part, arising out of Consultant's activities hereunder, including the activities of other persons employed or utilized by Consultant in the performance of this Agreement (including design defects and regardless of City's approval, use or acceptance of the work or work product hereunder) excepting liabilities due to the sole negligence or willful misconduct of City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Consultant under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Consultant and shall continue to bind the parties after terniination/completion of this Agreement. 3 16. INSURANCE. Without limiting Consultant's indemnification provided herein, Consultant shall take out and maintain, throughout the period of this Agreement, the following policies of insurance placed with insurers with a current A.M. Bests rating of no less than ANII or. its equivalent against injury/death to persons or damage to property which may arise from or in connection with the activities hereunder of Consultant, its agents, employees or subcontractors: A. Comprehensive or Commercial General Liability Insurance at least as broad as Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), in an amount of $1,000,000.00 per occurrence. If work involves explosive, underground or collapse risks, XCU must be included. If a general aggregate limit is used, either the general aggregate limit shall apply separately to this project or the general aggregate shall be twice the required occurrence limit. Said policy shall contain, or be endorsed with, the following provisions: (1) The City, its officers, employees and agents, are covered as insureds for liability arising out of the operations performed by or on behalf of Consultant. The coverage shall contain no .special limitations on the scope of protection afforded to the City, its officers, agents and employees. (2) The policy shall not be canceled or materially reduced in coverage without thirty (30) days prior written notice (10 days for non-payment of premium) to City by certified mail. (3) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverage afforded shall apply as though separate policies had been issued to each insured, but the inclusion of more than one insured shall not operate to increase the limits of the insurer's liability. (4) For claims related to this project, the Consultant's insurance is primary coverage to the City, and any insurance or self-insurance programs maintained by the City is excess to Consultant's insurance and will not be called upon to contribute with it. (5) Any failure to comply with reporting or other provisions of the parties, including breach of warranties, shall not affect coverage provided to City, its officers, employees and agents. B. Automobile liability insurance with coverage at least as broad as ISO Form numbers CA 0001 06 92, Code 1 (any auto), for vehicles used in the performance of this Agreement with minimum coverage of not less than $1,000,000 per accident combined single limit (CSL). Such policy shall contain or be endorsed with the provision that coverage shall not be canceled or materially reduced in coverage without thirty (30) days prior written notice (10 days for non-payment of premium) to City by certified mail. C. Worker's Compensation insurance meeting statutory limits of Labor Code which policy shall contain or be endorsed to contain a waiver of subrogation against City, its officers, agents, and employees and provide for thirty (30) days prior written notice to City in the 4 event of cancellation. If Consultant has no employees, Consultant may sign and file the following certification in lieu of insurance: V am aware of the - provisions of California Labor Code Section 3700 which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with the provisions of that code before commencing with and during the performance of the work of this contract. " D. Consultant shall furnish City with certificates and original endorsements effecting the required coverage prior to execution of this Agreement by City. The endorsements shall be on forms provided by City or as approved by City Attorney. Any deductible or self- insured retention over $100,000.00 shall be disclosed to and approved by City. - If Consultant does not keep all required insurance policies in full force and effect, City may, in addition to other remedies under this Agreement, take out the necessary insurance, and Consultant agrees to pay the cost of said insurance. 17. STANDARD OF CARE. City relies upon the professional ability of Consultant as a material inducement to entering into this Agreement. Consultant agrees to use reasonable care and diligence in rendering services under this Agreement. Consultant agrees that the acceptance of his work by City shall not operate as a waiver or release of said obligation of Consultant. The absence, omission, or failure to include in this Agreement, items which are normally considered to be apart of generally accepted professional procedure or which involve professional judgment shall not be used as a basis for submission of inadequate work or incomplete performance. 18. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee., commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or, in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 19. CONFLICT OF INTEREST. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of its services hereunder. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed. 20. STATEMENT OF ECONOMIC INTEREST.. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code §87100), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a "Statement of Economic Interest" with the Clerk of the City of Rohnert Park disclosing Consultant and/or such other person's financial interests. 21. MERGER. This Agreement shall constitute the entire Agreement between the parties and shall supersede any previous agreements, whether verbal or written, concerning the same subject matter. No modification of this Agreement shall be effective unless and until evidence by a writing is signed by both parties. 22. DEFAULT. If Consultant should fail to perform any of his obligations hereunder, within the time and in the manner herein provided or otherwise violate any of the terms of this Agreement, City -may terminate this Agreement by giving Consultant written notice of such termination, stating the reason for such termination. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the agreement as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damage, if any, sustained by City by virtue of the breach of the Agreement by Consultant. 23. NO WAIVER OF BREACH; TIME. The waiver by City of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or provision or any subsequent breach of the same or any other term or promise contained in this Agreement. Time .is of the essence in carrying out the duties hereunder. 24. THIRD PARTY BENEFICIARIES. Nothing contained in this Agreement shall be construed to create and the parties do not intend to create any rights in third parties. 25. ATTORNEY FEES, APPLICABLE LAW AND FORUM. In the event either party brings an action or proceeding for damages arising out of the other's performance under this Agreement or to establish the right or remedy of either party, the prevailing party shall be entitled to recover reasonable attorney fees and costs as part of such action or proceeding, whether or not such action or proceeding is prosecuted to judgment. This Agreement shall be construed and interpreted according to California law, and any action to enforce the terms of this Agreement or for the breach thereof shall be brought and tried in the County of Sonoma. 26. INDEPENDENT CONTRACTOR. The parties intend that Consultant, in performing the services specified herein, shall act as an independent contractor and shall have control of the work and the manner in which it is performed. Consultant is not to be considered an agent or employee of the City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides its employees. In the event City exercises its right to terminate this Agreement, Consultant expressly agrees that he/she shall have no recourse nor right of appeal under rules, regulations, ordinances or laws applicable to employees. 27. TAXES. Consultant agrees to file tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shall be solely liable and responsible to pay such taxes and other obligations, including, but not limited to, state and federal income and FICA taxes. Consultant agrees to indemnify and hold the City harmless from any liability which it may incur to the United States or to the State of California as a consequence of Consultant's failure to C pay, when due, all such taxes and obligations. 28. EMPLOYMENT PRACTICES. Consultant shall not discriminate in its performance under the Agreement either directly or indirectly on the grounds of race, color, religion, sex, age, national origin, or other prohibited grounds in its employment practices, and shall take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, religion, sex, age, national origin, or other prohibited grounds. 29. COMPLIANCE WITH LAW. Consultant shall comply with all applicable federal, state and local laws, rules and regulations affecting the Consultant and his/her work hereunder. Consultant represents and warrants to City that Consultant has all licenses, permits, qualifications and approvals of whatsoever nature, which are legally required for Consultant to practice Consultant's profession and to do the work hereunder. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice his/her profession and do the work contemplated by this Agreement. 30. TITLE TO DOCUMENTS. Title to all plans, specifications, maps, estimates, reports, manuscripts, drawings, descriptions and other final work products compiled by the Consultant under the Agreement shall be vested in the City, none of which shall be used in any manner whatsoever, by any person, firm, corporation, or agency without the expressed written consent of the City. Basic survey notes and sketches, charts, computations, and other data prepared or obtained under the Agreement shall be made available, upon request, to the City without restriction or limitations on their use. Consultant may retain copies of the above— described described information but agrees not to disclose or discuss any information gathered, discussed or generated in any way through this Agreement without the written permission of City during the term of this Agreement or until ninety (90) days after receipt of final payment from City. 31. INTERPRETATION. Notwithstanding the fact that one or more provisions of this Agreement may have been drafted by one of the parties to this Agreement, such provisions .shall be interpreted as though they were a product of a joint drafting effort and no provisions shall be interpreted against a party on the ground that said party was solely or primarily responsible for drafting the language to be interpreted. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF ROHNERT PARK: CONSULTANT: By: / By: / Name: Carl Eric Leivo (Date) Name: Aaron M. Levinson (Date) Title: City Manager Title: President 7 Per Resolution No. adopted by the City Council on ATTEST: City Clerk APPROVED AS TO FORM: Interim City Attorney EXHIBIT "A" SCOPE OF WORK Services to be provided by Consultant for City shall be the following tasks: 1. "Assessment of Sites." Consultant shall inspect City sites and consult with applicable members of City staff to determine the capacity at selected sites to house telecommunication equipment and the best location for the placement of such equipment from the City's staff perspective. The product for this task shall be a list of potential telecommunication sites. Consultant shall present the recommended list to the City Council for review and possible modification. 2. "Standard Telecommunications Lease Agreement." Consultant will confer with City staff and prepare a draft Standard Telecommunications Lease Agreement. Consultant shall present the Standard Telecommunications Lease Agreement to the City Council for review and possible modification. 3. "Planning Pre -Approval." Consultant shall prepare applications for planning approval of selected telecommunications lease sites. The applications will include potential and probable configurations of telecommunications equipment. - This task includes appearances before the Planning Commission to present lease site proposals and respond to questions from members of the Planning Commission. This task shall be undertaken on a site -by -site basis. 4. "Site Marketing." Consultant shall market potential telecommunications lease sites to telecommunication carriers. The marketing program may include mail, telephone, and e-mail solicitations in behalf of the City by the Consultant. Consultant shall provide 24 hours notice prior to any site visit by representatives of telecommunication carriers. City agrees to cooperate with Consultant and telecommunication carriers to conduct any technical test necessary to determine the suitability of a given site. 5. "Negotiate Lease Agreement." Using the Standard Telecommunications Lease Agreement as a template, Consultant shall negotiate final Telecommunications Lease Agreement with telecommunication carriers. Consultant shall appear at City Council meetings and present and respond to questions from members of the City Council regarding proposed Telecommunications Lease Agreements. Only the City Council may approve a Telecommunications Lease Agreement in behalf of the City and Consultant shall not indicate that a Telecommunication Lease Agreement will be approved prior to consideration by the City Council. 6. "Review Construction Drawings." Consultant shall review construction plans to assure compliance with planning approvals and proper installation of telecommunications equipment and facilities. 7. ".Final Walk -Through of Construction." Consultant shall inspect installation of equipment and facilities by a telecommunication carrier and assure compliance with such specifications and standards that may be incorporated in the applicable Telecommunication Lease Agreement. z �0:.IIlei STANDARD RATES AND CHARGES The compensation due from City to -Consultant shall be based on the following percentages of the amount due City during the initial term of the Telecommunication Agreement. City agrees to pay Consultant the Fee as follows (excepting the special circumstance as described in iii below). A. In the case of a Telecommunication Agreement where the negotiated Carrier'Fee is equal to or less than $1,500 per month, the Consultant fee will be twelve percent (12%) of the value of the initial term. B. In the case of a Telecommunication Agreement where the negotiated Carrier Fee is from $1,501 to $1,800 per month, the Consultant fee will be fourteen percent (14%) of the value of the initial term. C. In the case of a Telecommunication Agreement where the negotiated Carrier Fee is from $1,801 to $2,100 per month, the Consultant fee will be sixteen percent (16 %) of the value of the initial term. D. In the case of a Telecommunication Agreement where the negotiated Carrier Fee is from $2,101 to $2,500 per month, the Consultant fee will be seventeen percent (17%) of the value of the initial term. E. In the case of a Telecommunication Agreement where the negotiated Carrier Fee is greater than $2,500 per month, the Consultant fee will be eighteen percent (18%) of the value of the initial term. In the case of a Telecommunication Agreement in which City receives payment in one sum annually, in advance, then City shall pay the Consultant Fee in two annual payments within ten (10) days from the date the first annual payment is received by the City and the date the second annual payment is received by .the City during the first two year the Telecommunication Agreement is in place. In the case of a Telecommunication Agreement in which City receives monthly payments, then City shall pay the Consultant Fee in twenty four (24) equal installments over the first twenty four (24) months of the Telecommunication Agreement due within ten (10) days from the date each of the twenty four (24) payments are received by City pursuant to subject Telecommunications Agreement. The Consultant Fee for services performed for City in relation to a transaction between the City and AT&T for telecommunication facilities at the Northern Station shall be payable to Consultant as outlined above at the rate of ten percent (10%) of the amount due City during the initial term of the Telecommunication Agreement for Carrier Fees up to $1,800, and thirteen percent (13%) as referenced for Carrier Fees above $1,800. 10 In the event City sells any of parcels or sitessubject to a Telecommunication Agreement, the balance of any unpaid Consultant Fee due for any such parcel or site shall accelerate and be paid to Consultant on a lump sum basis upon close of escrow of sale of subject parcel or site. In the event a telecommunication carrier under a Telecommunication Agreement with City stops paying its rent or license fee prior to the termination date of a Telecommunication Agreement, then the payment of any unpaid Consultant Fees may be suspended until the telecommunication carrier commences payment of rent or license fees to City at which time City shall resume payment of the Consultant Fee in accordance with the terms of the Agreement until the Consultant Fee is paid in its entirety. 11 EXHIBIT "C" LIST OF PARCELS AND SITES To be completed prior to final execution of the Agreement. 12 City -Owned Property-����ley 298 Arlen Well #2 Bldg val: $19,659 Bldg 200 sf 300 Arlen Alicia Park 4:8 Acres Bldg value $136,958 1,788sf 7152 Avenida Cala 158-190-022 Baumgardner Lane 7469 Bernice Ave. Benicia Park 6.8 Acres; Deed 371 Bldg val: $102,958 2,552sf 7471 Bernice Ave. Well #13 Bldg val: $16,946 200sf 7668 Beverly Drive CDC -owned Housing Bldg val: $130,000 1,300sf 8069 Bodway Parkway Well #34 Bldg val: $5,104 72sf Bodway Parkway 047-490-064 -.09 acres 047-500-005-.06 acres 047-510-048 047-510-049 047-520-048 746 Brett CDC -owned Housing Deed 377 Bldg val: $160,000 1,568sf 345-347 Burton Ave. Burton Ave. Tot Lot 143-244024 7421 Burton Ave. Recreation Center 1.2 Acres Bldg val: $526,750 4,500sf 7783 Burton Ave. CDC -owned Housing 5302 Business Park Drive Well #41 Bldg. val: $5,104 72sf 7600 Camino Colegio Well #33 Bldg val: $5,104 60sf 7687 Camino Colegio 158-360-056 7693 Camino Colegio 158-360-057 8661 Camino Colegio Well #35 Bldg. val: $19,659 72sf 8670 Camino Colegio 047-391-055 143-340-080 143-711-035 158-370-049 158-370-050 047-610-072 047-610-073 047-620-066 047-620-067 158-380-044 7430 Carioca Ct. 143-692-008 781 Carlita Circle Carlita Cirice Tot Lot 1 Acre 143-480-041 810 Carlita Circle 143-480-029 7099 Cielo Circle Mini Park .4 Acres 158-202-002 7339 Circle Drive 143-702-001 7430 Circle Drive Caterpillar Park 143-632-032 143-621-037 143-631-015 143-632-030 3 Acres 143-691-013 143-711-034 430 & 450 City Hall Drive CDC -owned Housing former PAL Building site Deed 366 500 City Hall Drive DPS Main Station .7 Acres Bldg. val. $5,900,000 34,000sf 1148 Civic Center Drive Civic Center Tot Lot .3 Acre Tot Lot 158-171-049 143-750-020 Civic Center/San Simeon Meadow Pines Mini Park Coleman Creek Bike Path 160-231-006 160-233-060 160-241-056 160-242-063 Go/is Park to Snyder 25,344sf. Snyder Lane to Hillview 16,896sf 160-160-052 160-242-067 160-242-065 160-242-066 160-242-064 City -Owned Property Commerce Blvd. Bike Path SW Blvd to Copeland Creek 105,600sf Rugworks to Hwy 101off-ramp 168,960sf 6360 Commerce Blvd. 143-021-018 1437021-038 6690 Commerce Blvd. 143-061-036 6750 Commerce Blvd. City Hall .9 Acres 143-380-014 Bldg. val: $678,000 6,700sf 6770 Commerce Blvd. 143-380-015 6950 Commerce Blvd. 143-380-001 7305 Commerce Blvd. 143-101-003 1149 Copeland Creek 143-061-007 143-061-022 158-340-016 Copeland Creek Bike Path Tank #3 (Jasmine) to Snyder 63,360sf. Snyder to Country Club 105,600sf Country Club to Seed Farm 38,016sf; Seed Farm to Commerce 88,704sf 5200 Country Club_ Dr. DPS North Station 1 Acre; 143-311-054 Bldg val: $558,900 6,708sf 6096 Country Club Drive Hinebaugh Creek Park 6850 Country Club Dr. 143-360-069 143-514-014 143-514-023 143-611-009 143-330-023 6850 Country Club Dr. 143-613-005 160-070-005 143-611-007 143-611-008 6850 Country Club Dr. Mini Park 2.5 Acres 143-360-069 Crane Creek Bike Path Snyder to Hinebaugh 36,016sf. 143-311-009 143-720-044 143-720-045 143-740-024 143-740-025 884 Dana Court 143-574-010 143-575-001 6096 Daphne Court Well #11 Bldg. val: $19,659 200sf 6092 Darleen Court 143-560-013 143-560-014 6087 Dawn Drive 143-554-019 Dexter Drive 143-770-017 6030 Diane Court Well #30 Bldg. val: $5,104 60sf 6070 Dolores Drive 143-560-001 6096 Donna Court 159-440-034 143-560-053 5746 Dorian Drive 143-640-006 779 East Cotati Ave. Well #4 / Tank 1 143-071-047 / Deed 83 Bldg val:$19,659 200sf Tank property $136,136 1600 East Cotati Ave. Well #40 Bldg. val: $5,104 72sf 1700 East Cotati Ave 047-400-081 047-462-039 047-462-040 158-270-066 047-500-004:.15 acres 1250 Eleanor Avenue 143-840-038 143-840-039 6083 Elsa Ave. 143-514-012 City -Owned Property 1115 Emily Eagle Park 10 Acres /143-311-021 Bldg val: $33,907 400sf 600 Enterprise Well #1 Deed 82 Bldg val: $19,659 200sf 600 Enterprise Corp yard 2.5 Acres Bldg. val: $1,160,000 15,800sf 655 Enterprise 143-061-023 6101 Evelyn Avenue 143-514-002 5424 Evonne Ave Well #14 143-311-027 Bldg. val: $9,392 110sf Evonne Drive 143-860-049 4415 Fairway out of service Well #17 Bldg val: $5,104 60sf 4416 Fairway 160-010-003 4899 Fairway 160-010-007 - 160-050-050 160-080-012 160-080-023 4675 Fawn Court 160-050-051 160-050-052 Five Creek Bike Path 95,040 sf Snyder to Crane Creek 160-100-052 160-100-053 143-900-041 4701 Flores Avenue 160-040-056 160-050-049 200 Golf Course Drive Well #15 Deed 89 Bldg. val: $5,104 60sf 13,074sf 1150 Golf Course Drive Well #20 Bldg. val: $5,104 60sf 1170 Golf Course Drive Honeybee Park 10.5 Acres Bldg. val: $173,029 1170 Golf Course Drive 160-010-006 160-010-021 160-040-054 160-040-055 143-280-073 1170 Golf Course Drive 160-310-035 160-360-045 160-360-046 160-090-046 1450 Golf Course Drive Golis Park 14 Acres Bldg val: $34,886 256sf 1455 Golf Course Drive Goldridge School 6.0 Acres Golf Course - North Course 160 Acres Golf Course - South Course 144 Acres 4351 Grandview Way out of service Well #26 Bldg. val: $5,104 60sf 4351 Grandview Way Tank 4 Bldg val: $5,000 Property val: $136,136 144sf 4645 Hagemann 160-450-013 4613 Harmony Place Well #42 4368 Heritage Lane 045-340-036 . 4549 Hillview Way 160-232-007 Hinebaugh Creek Bike Path 1 Snyder to Country Club 45,936sf. Country Club to Donna 21,120sf State Farm Dr. to Commerce 5,280sf 143-051-016 143-061-006 143-311-025 143-330-074 143-360-049 143-360-078 1573 Holly Avenue 160-330-087/landscape 160-090-062/landscape 610 Hudis Street Well #18 Bldg. val: $5,104 60sf City -Owned Property 770 Hudis Street Well #12 Deed 88 Bldg. val: $16,946 200sf 949 Hudis Street 160-210-051 6800 Hunter CDC -owned Housing: Annex and Senior Center 13,473sf Bldg val: $1,223,765 201 J. Rogers Lane pump station 51 Acres Deed 361 17,831sf Bldg val: $844,773 301 J. Rogers Lane Animal Shelter 11,125 sf Bldg val: $1,100,000 1432 Jasmine Circle Tank 3 Bldg. val: $5,000 Property val: $136,136 154sf 1451-1453 Jasime Circle Foothills Mini Park 1499 Jasmine Circle 158-220-074 158-220-075 158-230-065 158-230-066 5900 Labath Avenue Stadium 11 Acres Bldg. val: $223,059 3,908sf Stadium Lands including Costco = 57.5 acres Costco=14.45 acres 6025 Labath Avenue Well #23 143'040-035 Bldg. val: $5,104 60sf I show Destroyed Labath Creek 143-930-059 568-569 LaCrosse Ct. Mini Park .6 Acres 046-560-074 046-550-047 143-360-047 709 Laguna Drive 143-391-055 8942 Lancaster Drive 046-560-062 826 Lilac Way Tot lot < 1 acre 046-135-059 8517 Liman Way Ladybug Park 5 Acres/046-201-053 Bldg. val: $156,137. 2,375sf 8552 Liman Way 046-145-035 842 Lunar Court Well #8 and Well #8A Bldg. val: $19,659 200sf 863 Lunar Court 046-135-002 585 Lydia Court 046-540-079 Lydia Court Mini Park < 1 Acre 046-540-075 end of court 6250 Lynne Conde Way new Library Bldg. value $7,400,000 23,807sf 8069 Mammoth Drive 047-610-074 1212 Maple Drive 047-630-074 1230 Maple Drive Tank #6 599 Martin Ave. Well #24; Tank #7 143-930-058 Bldg. val: $5,104 60sf 6055 Martin Ave. 143-930-057 1312 Maurice 143-350-060 1316 Maurice Well #37 Bldg. val: $19,659 72sf 1316 Maurice. DPS South Station <1 Acre Bldg. val: $131,250 1,550sf 1329 Maurice .04 Acres 047-530-044 047-530-045 047-410-050 047-490-062 7504 Maximillian Place 047-500-008 1395 Medical Center Dr Well #22 159-460-018 Bldg. val: $5,104 60sf City -Owned Property 1401 Middlebrook Way Magnolia Park 13 Acres Bldg. val: $40,000 863sf Middlebrook Park 047-500-003 1428 Middlebrook Way .13 Acres 047-490-063 7850 Mitchell out of service Well #38 Bldg. val: $19,659 72sf 7309 Reba's Way Well #39 Bldg. val: $19,659 72 sf 5675 Redwood Drive 045-082-053 143-391-029 6699 Redwood Drive Well #7 Bldg. val: $19,659 200sf 5000 Roberts Lake Rd. 143-280-075 5010 Roberts Lake Rd. Park 16 Acres Roberts Lake Rd. 143-280-021 143-280-061 Park & Ride? 8.4 Acres? **Note: There is a Park & Ride around this vicinity; don't know which parcels 1345 Rosanna Rainbow Park 047-400-084 2.68 Acres 7309 Roxanne Lane 047-400-083 6199 San Ramon Place 159-450-071 295 Santa Alicia Drive Scout Hut. Part of Alicia Park -300 Arlen 420 Santa Alicia Drive Well #5 143-061-021 Bldg, val: $19,659 200 sf 7035 Santa Alicia Drive 143-061-019 143-061-020 7450 Santa Barbara Tot lot < 1 Acre Boys & Girls Club was Benecia Rec. Ctr Bldg. val.$540,000 4,600sf/ 143-160-008 7469 Santa Barbara Drive 143-160-014 7982 Santa Barbara Drive CDC -owned Housing Bldg. val: $160,000 1,600sf 6369 Santa Clara Place 159-400-034 895 Santa Dorotea Circle Dorotea Park 6 Acres Bldg. val: $25,316 400sf 143-640-023 Seed Farm Drive 4501 Snyder out of service Well #19 Bldg. val: $5,104 60sf 4593 Snyder Lane — Well #31 160-460-041 Bldg. val: $5,104 60sf 4699 Snyder Well #29 Bldg val: $5,104 60sf 4999 Snyder Well #27 / Tank #5 Well bldg $16,946 property val: $308,700 60sf well; 150sf tank. 143-311-058 5151 Snyder Lane Well #10 143-311-011 Bldg. val: $19,659 200sf 5165 Snyder Lane Well #21 Bldg. val: $5,104 60sf 5201 Snyder Sunrise Park 9 Acres Bldg. val: $37,086 400 sf 5401 Snyder Community Center 143-330-070 Bldg. val: $2,100,000 22,940sf 5405 Snyder Sports Center Bldg. val: $3,564,000 30,830sf 5409 Snyder PAC Bldg. val: $6,800,000 38,000sf 5410 Snyder Well #6 Deed 85 Bldg. val: $19,659 200sf City -Owned Property 5441 Snyder Lane 045-340-034 045-340-035 047-400-082 143-311-004 143-311-010 143-311-065 143-330-036 143-330-068 158-203-004 158-230-067 158-230-068 159-390-038 160-170-058 160-170-059 160-180-065 160-180-066 160-233-061 160-233-062 160-241-057 160-450-032 160-450-033 6018 Snyder Lane 158-230-069 435 Southwest Blvd. DPS Central Station Bldg. val: $481,683 6,075sf 750 Southwest Blvd. Well #9, Tank #2 Bldg. val: $19,659 Property val: $136,136 200sf 1082 Southwest Blvd. 143-340-031 1200 Southwest Blvd. Colegio Vista Park and Tot Lott 3 Acres Bldg. val: $13,066 400sf 7300 Southwest Blvd. 143-340-035 Southwest Blvd. 143-480-010 143-480-011 5590 State Farm Drive out of service Well #3 6145 State Farm Drive 143-021-015 143-021-017 143-021-043 143-021-075 61.90 State Farm Drive Well #16 Deed 90 Bldg. val: $5,104 60sf Per Brad Rosaschi: Area behind L -Section from Myrtle to the south end of Lancaster = several acres City easement on east side of J -Section. He does not have dimensions but there is significant acreage CERTIFICATE OF CONSULTANT I HEREBY CERTIFY that I am the authorized representative of the firm of whose address is neither I nor the above firm I here represent has: and a duly and that a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or ' the above consultant) to solicit to secure this Agreement. b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the Agreement; or C) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, .or consideration of any kind for, or in connection with, procuring or carrying out the Agreement; Except as here expressly stated (if any); I acknowledge that this certificate is subject to applicable State and Federal laws, both criminal and civil. Date agrTonsult. Signature 13 Meeting Date Department: Submitted By: (Name & Title) Submittal Date: Agenda Title: FOR RESO. NO. ? o oq -20 7 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT November 9, 2004 Engineering Darrin Jenkins, City Engineer November 2, 2004 ,�i Agreement with Sonoma County Water Agency for CMS Station Reimbursement Requested Council Action: Adopt attached resolution approving the attached agreement with the Sonoma County Water Agency (the Agency) for reimbursement of costs associated with the installation of a California Irrigation Management Information System (CMS) Station. Summary: The City's Water Conservation Program includes activities that seek to reduce consumption of potable water for irrigation uses. CMS stations measure precipitation, wind, solar radiation, soil moisture, and other- atmospheric data to determine irrigation needs for specific areas. Locating a CIMIS weather station in Rohnert Park will allow the California Department of Water Resources to gather and supply accurate evapotransporation (Eto) information to the City - and the public, who can then better manage their irrigation water use. CMS weather information promotes water conservation to the landscape industry, commercial, residential and institutional outdoor water users. The station would be located at the Foxtail Golf Course and the City's partner in managing the golf course (Course Co.) is excited and interested in the CMS station. As part of the recent renovation, at sophisticated computerized irrigation management system was installed that would utilize the CMS station data. CI IIS weather information helps the Agency and the City utilize research based information about landscape plant water use rates, irrigation requirements, and agronomic principles for the development of landscape Best Management Practices (BMPs) numbers 1, 5, 6, 9, and 11, as published by California Urban Water Conservation Council. CITYMANAGER'S RECOMMENDATION: ( onsent Item ( ) Regular Time (Al -Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council O City Comments: I1_ City Manager's Signature: Date:: / � . {I RESOLUTION NO. 2004-307 A RESOLUTION OF THE CITY COUNCIL OF ROHNERT PARK AUTHORIZING AND APPROVING AN AGREEMENT WITH THE SONOMA COUNTY WATER AGENCY FOR FUNDING OF A CIMIS STATION IN ROHNERT PARK BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorized and approve an agreement by and between Sonoma County Water Agency, a body corporate and politic of the State of California, and the City of Rohnert Park, a municipal corporation, for a Cooperative Agreement for funding of a California Irrigation Management Information System in Rohnert Park- BE ark BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 9'h day of November 2004. ATTEST: Deputy City Clerk CITY OF ROHNERT PARK Mayor Gregory A. Nordin FILE:wC/40-0-7 ROHNERT PARK, CITY OF (COOP AGREE WITH THE CITY OF ROHNERT PARK FOR CALIFORNIA IRRIGATION MANAGEMENT SYSTEM STATION AS PART OF AGENCY'S WATER CONSERVATION PROGRAM) Tw# 03/04-116 October 21, 2004 Darrin Jenkins City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, CA 94928 RE: COOPERATIVE AGREEMENT WITH CITY OF ROHNERT PARK FOR CALIFORNIA IRRIGATION MANAGEMENT INFORMATION SYSTEM STATION AS PART OF AGENCY'S REGIONAL WATER CONSERVATION PROGRAM Dear Darrin: Enclosed please find three copies of the subject agreement. Please return two signed copies of the agreement to my attention. One fully signed copy of the agreement will be returned to you after the Agency's representative has signed it. Inquiries regarding the agreement should be directed to me at (707) 547-1939. Sincerely, Rochelle Kuebelbeck Technical Writing Specialist Encs c Carrie Pollard rs3/u/cVrw/techwrt/kuebelbeck/CRP CIMIS Pis Sign.doc P.O. Box 11628 - Santa Rosa, CA 95406 - 2150 W. College Avenue - Santa Rosa, CA 95401 - (707) 526-5370 - Fax (707) 544-6123 rlk:\\rs3scwa_pc\rs3\u\techw\agremnts\pubinf-wc-wated\cimis—rp 04.doc version: 10/20/2004 217 PM TW 03/04-116 Cooperative Agreement with the City of Rohnert Park for California Irrigation Management Information System Station as Part of Agency's Regional Water Conservation Program This Agreement is between the Sonoma County Water Agency, a body corporate and politic of the State of California (hereinafter "Agency"), and City of Rohnert Park, a body corporate and politic of the State of California (hereinafter "City"). RECITALS A. The Agency's Regional Water Conservation Program (hereinafter "Program") includes purchasing and locating a California State Department of Water Resources (DWR) California Irrigation Management Information System (CIMIS) weather station to allow DWR to gather and supply accurate and applicable evapotransportation (Eto) information to the Agency's water contractors. B. CIMIS weather information promotes water conservation to the landscape industry, commercial, residential and institutional outdoor water users. C. C1MIS weather information helps the Agency and City utilize research based information about landscape plant water use rates, irrigation requirements, and agronomic principles for the development of landscape Best Management Practices (BMPs) numbers 1, 5, 6, 9, and 11, published by California Urban Water Conservation Council. D. Funding for this Program is available from allocation in the category of "Water Conservation Program," (Account No. 675108-7247) of the 2004105 budget. E. The Agency desires to cooperate in the financing of the Program. F. The Agency has CIMIS stations located in Santa Rosa, Petaluma, and Valley of the Moon. AGREEMENT The Agency and City agree as follows: 1. CITY'S RESPONSIBILITIES A. City shall effectively site the CIMIS Station according to DWR s standards as excerpted in Attachment A. Attachment A is hereby a part of this Agreement. B. City shall purchase and install the equipment listed in Attachment B. Attachment B is hereby a part of this Agreement. C. City shall maintain the CIMIS weather station according to DWR's Standards as shown in Attachment C. Attachment C is hereby a part of this Agreement. D. City shall publish all CIMIS information gathered by DWR. E. City shall obtain all necessary right-of-way and any applicable permits for the placement of the CIMIS weather station. F. City agrees to defend, indemnify, hold harmless, and release Agency, its officers, agents, and employees, from and against any and all actions, claims, damages, liabilities, or expenses that may be asserted by any person or entity, including City, arising out of or in Cooperative Agreement for CDM Station - City of Rohnert Park b connection with the performance of City hereunder, excluding liability due to the sole active negligence or willful misconduct of Agency. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by City or its agents under workers' compensation acts, disability benefits acts, or other employee benefit acts. In addition, City shall be liable to Agency for any loss or damage to Agency property arising from or in connection with City's performance hereunder. G. City shall invoice the Agency for costs authorized under this Agreement. All invoices submitted to Agency by City shall be clearly marked with "City of Rohnert Park, Cooperative Agreement for CIMIS Station, Project/Task No. 2319-10 and Account No. 675108-7247." 2. AGENCY'S RESPONSIBILITIES A. Upon execution of this Agreement and upon DWR approval of a site, and receipt of an invoice of actual costs thereof, Agency will reimburse City a maximum of $7,000, which is to finance Agency's share of Program costs. 3. ADDITIONAL REQUIREMENTS A. Extra or changed work or other changes to the Agreement may be authorized by written amendments to this Agreement, signed by the Agency's General Manager/ Chief Engineer, in amounts which cumulatively do not exceed $3,000, or signed by the Chair of the Agency's Board of Directors, in amounts which cumulatively exceed $3,000. The parties expressly recognize that, except to the extent authorized herein, Agency personnel are without authorization to order extra or changed work or waive Agreement requirements. Failure of City to secure such written authorization for extra or changed work shall constitute a waiver of any and all right to adjustment in the Agreement price or Agreement time due to such unauthorized work and thereafter City shall be entitled to no compensation whatsoever for the performance of such work. City further expressly waives any and all right or remedy by way of restitution and quantum meruit for any and all extra work performed without such express and prior written authorization of the Agency's General Manager/ Chief Engineer or Board of Directors. B. If a suitable location for the CIMIS station can not be found, or right-of-way can not be obtained, this Agreement will be terminated in accordance with Section 5. 4. TERM OF AGREEMENT This Agreement shall expire twelve months from the date of execution of this Agreement by both parties, unless terminated earlier in accordance with the terms herein. 5. TERMINATION At any time and without cause, Agency has the right, in its sole discretion, to terminate this Agreement by giving five days written notice to City. In the event of such termination,. Agency will not pay for any costs incurred by the City. / / Cooperative Agre meet for MUS Station - City of Rohnert Park 2 1; IN WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below. Reviewed as to funds by Agency: Division Manager - Administrative Services Reviewed as to form by County Counsel: County Counse ATTEST: I Deputy City Clerk Approved as to form: CITY OF ROHNERT PARK By: Mayor Gregory A. Nordin Date: Per Reso. No. 2004-307 adopted by the City Council on November 9, 2004. SONOMA COUNTY WATER AGENCY Interim City Attorney Gabrielle Pi Whelan By: Randy D. Poole, General Manager/ Chief Engineer Date: Cooperative Agreement for C vM Station - Gty of Rohnert Park 3 ATTACHMENT A California Department of Water Resources Division of Planning and Local Assistance CIMIS WEATHER STATION SITING CRITERIA The placement of a weather station and the local environment of a weather station site can affect the utility and accuracy of ETo (calculated using the stations' weather data) for the area in which it is located. Buildings or trees close enough to a weather station can affect wind speed data, which in turn affects the resultant calculated ETo. The absence of a healthy green grass under a weather station can affect net radiation severely and humidity to some degree, which will adversely affect ETo. Bare soil instead of cropped land around the weather station can increase advected energy, increasing temperatures and decreasing humidities, which would increase the ETo value. A CIMIS weather station should be located within the area that the station is meant to represent. The overriding factor in locating any CIMIS weather station is that the station location should be representative of the largest possible surrounding area. This will insure the most efficient use of weather stations for supplying accurate and applicable ETo information. The ideal site for a CIMIS weather station would be located in a 20 -acre or larger pasture that is well maintained. The actual weather station would be located in the center of the pasture, inside a 10 -yard by 10 -yard fenced enclosure. Inside the enclosure, the grass would also be well maintained (properly irrigated and fertilized) and mowed frequently to maintain a height between three to six inches. It is often very difficult to find such a site for a new weather station. In some areas, there are few. pastures. Also, if a pasture is found, the landowner must agree on, allowing a weather station to be sited there. DWR"has prepared, with the help of UC, the following criteria or guidelines to be used to find and judge sites for CIMIS weather stations when an ideal pasture cannot be found. Regional and Local Criteria 1. A station should be sited within the region it is meant to represent. 2. Avoid locating a station in a transition area between two regions of distinct climates unless you are attempting to characterize that transitional area. 3. Topographic depressions should be avoided, as the temperature is frequently higher during the day and lower at night. High points should also be avoided in most cases. 4. There should be a long-term commitment to maintain the same land use in and around the site, to avoid moving the station in the future. Cooperative Agreement for CAMS Station -City of Rohnert Park A-1 Surrounding Environment Criteria 1. Avoid wind obstructions within 100 yards of the site. Avoid linear obstructions (windbreaks, buildings) within 150 yards perpendicular to the direction of the prevailing wind. 2. Avoid placing a station in a field where there are frequent rotations of crops, because between crops the field will have bare soils. 3. Avoid abrupt crop/vegetation changes (i.e. pasture to row crops) within 50 yards of site, or 100 yards upwind of site. 4. Avoid roads within 50 yards of the site. Unpaved roads should be no closer than 100 yards upwind of the site. 5. Small rivers should be no closer than 100 yards of the site and larger rivers should be no closer than 200 yards of the site. Lakes should be no closer than 1,000 yards of the site if the prevailing wind is from the lake. 6. Avoid areas where extensive or frequent use of agricultural chemicals are used (can cause increasing degradation of sensors). Other General/ Desirable Criteria 1. Site should have nearby dwellings (no closer than 100 yards) to reduce risk of vandalism. 2. The station enclosure should be a 10 -yard by 10 -yard by five-foot high fence, H-vestock- tight where. necessary. The posts, boards and fencing material should not affect wind nor shade any instruments. 3. Site should have unrestricted access, seven days a week. There should be vehicle access to the site enclosure (except when wet). 4. Site should be close to existing telephone lines (within 150 yards) for economical connections. 5. There should be local personnel (private or public) to help maintain the site to meet DWWs requirements. Many of the weather stations sites in the CIMIS network are not the ideal large pasture situation. Some of these stations do not meet all of the above siting criteria. These sites will be upgraded if possible or relocated to a better quality site in the future. Obtained from the World Wide Web CIMIS Homepage: www, water. ca.go�/cgi-bin/dela/programs/cimis/cimis/hq/main, pl Cooperative Agreement for CRM Station - City of Rohnert Park A-2 k ATTACHMENT B CIMIS Weather Station Equipment Requirements, Standard January 2004 The Department of Water Resources and the Office of Water Use Efficiency require the use of these specific equipment items to ensure compatibility with the rest of the CIMIS system. Prices are quoted to the nearest dollar and do not include shipping, handling or applicable taxes. Check with the manufacturer for the latest pricing. # Model Description Price 1. CR10X Datalogger $1250 2. CR10KD Keyboard/Display 280 3. COM210 Modem 340 4. MSX10 10 Waft Solar Panel 200 5. PS100 12v Power Supply w/ regulator/ battery 210 6. CM6 Tripod and Grounding Kit (two meter) 345 7. 15875 wl 5961 Fiberglass Enclosure wl 1 Conduit 195 8. 7839 Single Notch Bracket (enclosure mount) 35 9. 019ALU Cross Arm Sensor Mount .75 10. L1200X-L10 Silicon Pyranometer w/ 10' cable 293 11. L12003S Pyranometer Leveling Plate 58 12. 015ARM Pyranometer Mounting Arm 75 13. HMP45C-L10 Temperature/Relative Humidity Sensor w/ 10' cable 551 14. 41002 12 Plate Gill Radiation Shield 173 15. 107-L10 Soil Temperature Sensor wl 10' cable 73 16. TE525mm-L20 Rain Gauge (metric) w/ 20' cable 365 17. 6362 Phone Modem Surge Protector 21 TOTAL $4539 Source: Campbell Scientific, Inc (435) 753-2342 P.O. Box 551 Logan UT 84321 Additional Required Sensors: 16: 024A Wind Direction Sensor $375 17. 1806 WD Sensor Cable 10' 55 18. 014A Wind Speed Sensor 250 19. 1805 W/S Sensor Cable 10' 55 TOTAL $735 Source: Met One Instruments (541) 471-7111 1600 Washington Blvd Grants Pass OR 97526 Required Equipment Item: Aspirated Psychrometer $130-140 Although a Sling Psychrometer can be used in the maintenance procedure, it is recommended that an Aspirated Psychrometer be purchased. It is easier to obtain consistent readings with this type of instrument, especially if the user is somewhat inexperienced. Aspirated Psychrometers are available from several sources and in different models. The model used in the CIMIS program is the PSYCHRO-DYNE with thermometers in degrees Celsius that can be obtained from the manufacturer Environmental Tectronics Corp., Cole Farmer, and other vendors. Environmental Tectronics Corporation Cole Parmer County Line Industrial Park 7425 N. Oak Park Southampton PA 18966 Chicago IL 60648 TEL" 800-523-6079 TEL: 800-3234340 Model #22012 $129 Model # J-331240 $129 Cooperative Agreement for CRM Station -City of Rohnert Park NO FOR FURTHER INFORMATION CONCERNING CIMIS, CIMIS EQUIPMENT OR STATIONS, CONTACT: Sergio Fierro (818) 5434652 Glendale Southern District Robert Fastenau (818) 5434664 Glendale Southern District Marc Anderson (916) 227-7603 Sacramento Central District Kim Rosmaier (916) 227-7584 Sacramento Central District Steve Ewert (559) 230-3334 Fresno San Joaquin Dist Mark Rivera (530)529-7301 Red Bluff Northern District Jamie Dubay (530) 529-7367 Red Bluff Northern District Kent Frame (916)651-7030 Sacramento Headquarters Bekele Temesgen (916)651-9679 Sacramento Headquarters Cooperative Agreement for CIIvUS Station -City of Rohnert Park B-2 ATTACHMENT C Installing a CIMIS Weather Station Cooperator/ Landowner responsibilities As negotiated by respective parties. As part of the agreement, the Cooperator/ Landowner will: 1. Supply the weather station equipment from an approved supplier. 2. Build a fence around the station for security if needed (30 -foot by 30 -foot minimum). 3. Supply telephone service to the station. Cellular discouraged. 4. Carry out monthly maintenance visits, year round. 5. Maintain the pasture/ turf inside and outside the fenced enclosure in a healthy growing condition year round, including keeping the grass inside the fenced enclosure mowed to between three and six inches in height. 6. Install or modify the irrigation system to prevent irrigation water from hitting the weather station (especially the precipitation and temperature/ relative humidity sensors). 7. Cooperator/ landowner shall allow state personnel or their agents access to the site during normal work hours, Monday through Friday 8:00 AM to 5:00 PM (as a minimum). 8. Cooperator (if a public agency) will delegate at least one employee to take one or more of the CIMIS related courses sponsored by Cal Poly, San Luis Obispo. The most important courses being Landscape Irrigation Auditor, Water Budgeting for Landscapes, Agricultural Irrigation Evaluation, and Agwater. DWR responsibilities As part of the agreement DWR will, at no charge to Cooperator/ Landowner: 1. Approve the siting of the prospective station. 2. Assign an appropriate name and number to the prospective station. 3. Develop and route for signatures an entry permit for purposes of carrying out the agreement. 4. Install and activate the weather station. 5. Train cooperator/ landowner personnel responsible for monthly maintenance. 6. Assist cooperator in the troubleshooting of weather station problems. 7. Provide quality assurance measures, including the calibration and regular servicing of the station sensors. 8. Communicate with the weather station datalogger nightly to capture all weather data for processing, troubleshooting, and posting in the CMS weather station network database. 9. Process all captured weather data through the quality control program and when applicable, calculate and post estimated ETo values. For more information please contact Mark Rivera at (916) 375-6022. Cooperative Agreement for CMOS Station -City of Rohnert Park C-1 . J -FOR RESO. NO. aoOV: 30$ CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMIT'T'AL REPORT Meeting Date: November 9, 2004 Department: Engineering Submitted By: Darrin Jenkins, City Engineer (Name & Title) Submittal Date: October 28, 2004 Agenda Title: Approval of Amendment #1 to Task Order No. 2003-16 Winzler & Kelly Consulting Engineers Additional Engineering Services for Public Safety Radio Relocation Project #2003-34 Requested Council Action: Approve Amendment #1 to Task Order No. 2003-16 with Winzler & Kelly Engineers for additional engineering services for amount not to exceed $14,290.00. Summary: The items authorized by this Task Order Amendment are to provide additional design services and construction support for this project. Public Safety Department requested that the new 60 -foot high pole be changed to a 100 -foot high pole to obtain better reception and coverage for their communications system. The design will be modified and a change order issued to the contractor to relocate and reuse. an existing 100 -foot high steel pole for the radio repeater and antennas. Public Safety will procure and install the new repeater station. Construction support' services will be provided to inspect and coordinate the work with the electrical contractor, public safety personnel. and the radio antenna contractor. The new contract amount, including this amendment, is $19,010. CITYAGER'S RECOMMENDATION: ( onsent Item ( )Regular Time Approval ' ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( } City Comments: . _ 4 City Manager's Signature: Date: 3 l) RESOLUTION NO. 2004- 308 APPROVAL OF AMENDMENT NO. 1 TO TASK ORDER NO. 2003-16 WITH WINZLER & KELLY ENGINEERS FOR ENGINEERING AND CONSTRUCTION SUPPORT SERVICES FOR THE PUBLIC SAFETY RADIO RELOCATION PROJECT #2003-34 WHEREAS, Task Order No. 2003-16. dated January 26, 2004 was for the relocation of the radio; WHEREAS, additional engineering and construction support services are necessary for changes in the scope of the work as desired by the City. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that Amendment No. 1 to Task Order No. 2003-16 with Winzler and Kelly Engineers for engineering and construction support services for the Public Safety Radio Relocation Project for amount not to exceed $14,290 is approved and the City Manager is authorized to execute the Amendment. DULY AND REGULARLY ADOPTED this 9a' day of November, 2004. ATTEST: Deputy City Clerk CITY OF ROHNERT PARK Mayor Gregory A. Nordin AMENDMENT NO. 1 TO TASK ORDER NO. 2003-16 CITY OF ROHNERT PARK AND WINZLER & KELLY CONSULTING ENGINEERS AUTHORIZATION OF PROFESSIONAL SERVICES TO PROVIDE DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR THE PUBLIC SAFETY RADIO RELOCATION PROJECT #2003-34 SECTION 1 —PURPOSE The purpose of this Task Order Amendment is to provide for additional design and construction support services for Task Order No. 2003-16. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order Amendment are to provide additional; design services and construction support for this project. Public Safety Department requested that the new 60 -foot high pole be changed to a 1.00 -foot high pole to obtain better reception and coverage for their communications system. The design will be modified and a change order issued to the contractor to relocate and reuse an existing 100 -foot high steel pole for the radio repeater and antennas. Public Safety will procure and install the new repeater station. Construction support services will be provided to inspect and coordinate the work with the electrical contractor, public safety personnel and the radio antenna contractor. SECTION 3 — COMPENSATION AND PAYMENT Compensation for this Amendment shall be as provided in the AGREEMENT between the parties hereto dated July 27, 2004. The cost for services as set forth in Section 2 and shall be actual costs (time and materials) based on Consultant's standard labor charge for a fee not -to -exceed $14,290. Said costs shall not be exceeded without written approval from City. The total contract cost, including this Amendment is not -to - exceed $19,010. SECTION 4 — TIME OF PERFORMANCE The revised schedule for the completion of work, based on the Contractor's schedule of work is approximately January 15, 2005. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the AGREEMENT for professional services dated June 24, 2003 between the City of Rohnert Park and Winzler & Kelly Engineers are incorporated by reference. Approved this 91h day of November, 2004. CITY OF ROHNERT PARK Carl Eric Leivo (Date) City Manager Per Resolution No. 2004- 308 adopted by the City Council on November 9,2004 WINZLER & KELLY CONSULTING ENGINEERS Marc Solomon (Date) Region Manager Public Safety Radio Relocation - Task Order 2003-16 Amendment No. 1 - Engineering Fee Breakdown Fee Estimate - October 19, 2004 Design Personnel Estimated Man -Hours by Project Items Project: Additional Design Effort & Construction Support J g PP PIC PM STR. MECH. ELEC. ACAD QA Clerical Total MH Hourly Billing Rates $165 $155 $110 $110 $110 $85 $150 $50 A Engineering Services 1 Establish Selection Criteria for Antenna Relocation Site 2 4 6 2 Identify Potential Antenna (Repeater) Sites 2 8 10 3 Evaluate Sites against Criteria 1 4 5 4 Discuss Potential Site with City Staff 1 4 5 5 Determine Final Site for Antenna Relocation 2 4 6 6 Contact landowners for permission to install Pole at selected site 2 2 7 Develop Structural Design and Calculations 4 16 16 36 8 Develop Electrical Design Drawings 4 8 16 28 9 Provide Construction Support - Additional Effort 4 16 20 10 11 12 Amendment I - En r. Services, Man -Hours 0 20 16 0 50 32 0 0 118 Amendment 2 - Sub -Total Fees $0 $3,100 $1,760 $0 $5,500 $2,720 $0 $0 $13,080 Amendment 1 - En r. Services, T&M Fee $13,080 Office Consumables @$5.00 per Man -Hour $590 Expenses - Travel & Reproduction $620 Total Fee Request for Amendment 1 $14,290 Estimated Fee FOR RESO. NO. VtDO (l� 30q CITY OF ROI VERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 9, 2004 Department: Engineering Submitted By: Damn Jenkins, City Engineer (Name & Title) Submittal Date: November 2, 2004 Agenda Title: Approval of Task Order No. 2004-22 Winzler & Kelly Consulting Engineers Hazardous Material Survey for the Stadium Lands Salvage and Demolition Project #2004-02 Requested Council Action: Approve Task Order No. 2004-22 under the Municipal Engineering contract with Winzler & Kelly Engineers dated July 27, 2004 for a hazardous material survey for the Stadium Lands Salvage and Demolition Project for amount not to exceed $6,067.50. Summary: This project is the salvage of materials and demolition of the old Crusher's Stadium site located at 5900 Labath Ave. The Bay Area Air Quality Management District requires hazardous materials sampling and testing for demolition projects. The scope includes conducting a hazardous materials survey. and preparing a report of findings for materials impacted by the project. Limited sampling of suspect lead and asbestos materials will be surveyed on the exterior and interior of the facilities where demolition affects existing materials. C AGER'S RECOMMENDATION: (,Consent Item (°)'Approval (.) Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council O City Comments: ( ) Regular Time City Manager's Signature: Date: RESOLUTION NO. 2004-309 APPROVAL OF TASK. ORDER NO. 2004-22 WITH WINZLER &KELLY ENGINEERS FOR CONDUCTING A HAZARDOUS MATERIAL SURVEY FOR THE STADIUM LANDS SALVAGE AND DEMOLITION PROJECT #2004-02 WHEREAS, the City desires to salvage all materials and perform demolition of the old Crusher's Stadium site to get the site ready for sale; WHEREAS, a survey is needed to identify any hazardous materials on site prior to the work occurring; WHEREAS, Winzler & Kelly was selected to provide municipal engineering services including .conducting studies per Resolution No. 2004-198. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that Task Order No. 2004-22 with Winzler and Kelly Engineers for conducting a hazardous material survey for the Stadium site for amount not to exceed $6,067.50 is approved and the City Manager is authorized to execute the Task Order. DULY AND REGULARLY ADOPTED this SP day of November, 2004. CITY OF ROHNERT PARK Mayor Gregory A. Nordin ATTEST: Deputy City Clerk 14 TASK ORDER NO. 2004-22 CITY OF ROHNERT PARK AND WINZLER & KELLY AUTHORIZATION OF PROFESSIONAL SERVICES TO PROVIDE ENGINEERING AND TECHNICAL SERVICES FOR THE HAZARDOUS MATERIAL SURVEY OF STADIUM LANDS SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed with the work specified in Section 2 below in accordance with the provisions of the AGREEMENT between the City of Rohnert Park ("City") and Winzler & Kelly ("Consultant") hereto dated July 27, 2004. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Attachment A — Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the AGREEMENT between the parties hereto referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor charge in accordance with the provisions of the AGREEMENT for an estimated fee of $6,067.50. SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 shall be completed during Fiscal Year 2004/05 or as extended by the City Manager. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the AGREEMENT for professional services between City and Consultant are incorporated by reference. Approved this 9`h day of November, 2004. CITY OF ROHNERT PARK Carl Eric Leivo (Date) City Manager Per Resolution No. 2004-309 adopted by the City Council on November 9, 2004 . WINZLER & KELLY ENGINEERS Marc Solomon (Date) Region Manager ATTACHMENT "A" CITY OF ROHNERT PARK SCOPE OF SERVICES FOR TASK ORDER 2004-22 GENERAL DESCRIPTION AND BACKGROUND This project is the salvage of materials and demolition of the old Crusher's Stadium site located at 5900 Labath Ave. The scope includes conducting a hazardous materials survey, and preparing a report of findings for materials impacted by the project. Limited sampling of suspect lead and asbestos materials will be surveyed on the exterior and interior of the facilities where demolition affects existing materials. The work will be done in conformance with Bay Area Air Quality Management District requirements. TASKS The scope of work generally includes professional services to accomplish the following tasks: • Site Investigation • Report of Findings • Technical Performance. Specifications that outline requirements Attachment "A" to Task Order No. 2004-22 FEE ESTIMATE WORKSHEET - ENVIRONMENTAL PROJECT: CRUSHERS STADIUM,. HAZARDOUS MATERIAL SURVEY TASK ORDER 2004-21 Client: ROHNERT PARK AUTHOR: Dan Reiter DATE: 10127/2004 MCRIP ION Prh ipl C Projw M—r. (S A_,1--. Tnh Clerical C Uh Cusp.. CONSUMABLES Qa TASK TOTALS $15000 511000 MM $6000 S1000 Site investigation and project set-up 'k-afi£`..,"5st.WT 1.5 6 16 W' 5 -...�.v.rW _v.:'°'.a,- ` T''.af v IR t Samples 115 x $15 each $1305 6 FF Samples 2 x $65 each P= ¢ a v XRF Fee 1 x $100 each $100 r t" s� 0pg $0.00 1 $285.00 $4.785.00 Site Investi atlon Total Hours 1.5 6 16 5 0 Site Investi ation Total Cost $225.00 $660.00 $1 360.00 $300.00 $1,955.00 Report on Findings 1.5 8 2 Hazmat General Notes for Construction Docs S 'U���� w z A " t~ Design Development Total Hours 1.5 8 0 2 0 0 h _ 12 Desi n Develo ment Total Cost $225.00 $880.00 $0.00 $120.00 $0.00 $0.00 $57.50 $1,282.50 SUMMARY OF DESIGN FEES a _ a TOTAL HOURS 3.00 14.00 16.00 7.00 0.00 0.00 40 0.00 342.50 $6,067.50 TOTAL FEES 450.00 1,540.00 1,360.00 420.00 1,955.00 C:\Documents and Seltings)jhaufllLocal Settings\Temporary Internet Files\OLK5D\RP Crushers Stadium Hazmat Fee _ FOR RESO. NO.2 o o q— 3 I o Q- ZooV -.3!/ CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 9, 2004 Department: Engineering 64" Submitted By: Damn Jenkins, City Engineer (Name & Title) Submittal Date: October 28, 2004 Agenda Title: Approval of Contract Change Order No. 2 and Accepting Completion and Directing the City Engineer to File Notice of Completion for Citywide Slurry Seal Project No. 2003-18 Requested Council Action: Approve two resolutions (in order): i) Resolution Approving Contract Change Order No. 2 for amount not to exceed $9,000 and, ii) Resolution Accepting the Citywide Slurry Seal Project No. 2003-18 as Complete and Authorizing Execution of the Notice of Completion. Summary: Contract Change Order No. 2 is for the removal of existing striping for the additional streets. that were approved for slurry seal in Contract Change Order No. 1. The work was completed and was approved in the field by the City inspector in order to minimize delays to the contract. The Contractor, Valley Slurry Seal Company, has completed the construction of Citywide Slurry Seal Project, Project No. 2003-18. The City Engineer recommends that Council accept the work at this time, and direct him to file the Notice of Completion. Upon expiration of the allotted time for liens to be filed (35 days) and the completion of the final items of corrective work, the final retention will be paid to the contractor. This project consisted of the various improvements including new Slurry Seal of various City streets, traffic control, and pavement striping and marking. The original contract amount was $94,126.11 and the final contract amount, including this change order, is $212,125.06. The work is funded with Gas Tax monies. CITY MANAGER'S RECOMMENDATION: Consent Item ( ) Regular T;Lpproval ( () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: `% Q -J RESOLUTION NO. 2004- 310 APPROVAL OF CONTRACT CHANGE ORDER #2 VALLEY SLURRY SEAL COMPANY CITYWIDE SLURRY SEAL PROJECT NO. 2003-18 FOR $9,000.00 WHEREAS, the City approved a construction contract with Valley Slurry Seal Company on May 11, 2004; WHEREAS, additional work is needed for removal of existing pavement striping. . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that Contract Change Order #2 with Valley Slurry Seal Company is approved for the amount of $9,000.00 and the City Manager is authorized to execute the. Contract Change Order. DULY AND REGULARLY ADOPTED this 9P day of November, 2004. � ATTEST: Deputy City Clerk CITY OF ROHNERT PARK Mayor Gregory A. Nordin .. .. . .... . ..... ................ ........... .......... .............................. ........ . . . . .......... . . . ............. ......... ... ...... X U .......... . .......... . ..................... ... . . Cavzl Per Reso. No. 2004-310 adopted by the City Council on 11/9/04. Ix R A.0 n7 1.%..: - 'RV sif R 01 MDER :NO, .. . ........ mg Lf �-SMMI �A 'M ASkx sli.w. ... ...... X U .......... . .......... . ..................... ... . . Cavzl Per Reso. No. 2004-310 adopted by the City Council on 11/9/04. Ix R A.0 n7 1.%..: - L� RESOLUTION NO. 2004- 311 ACCEPTING COMPLETION AND DIRECTING THE CITY ENGINEER TO FILE NOTICE OF COM[PLETIONFOR CITYWIDE SLURRY SEAL PROJECT PROJECT NO. 2003-18 WHEREAS, the City Engineer has determined that all of the work provided to be done under and pursuant to the contract between City and Valley Slurry Seal Company dated May 11, 2004 has been substantially completed and; WHEREAS, it appears to the satisfaction of this Council that skid work under said contract has been substantially completed and done as provided in said contract and the plans and specifications therein referred to. NOW, THEREFORE, BE IT RESOLVED, as follows: That acceptance of said work be, and is hereby made and ordered accepted. 2. That the City Engineer is directed to execute and file for record with the County Recorder of the County of Sonoma, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California. DULY AND REGULARLY ADOPTED this 12a` day of October, 2004. ATTEST: Deputy City Clerk CITY OF ROF NERT PARK Mayor Gregory A. Nordin Return to: City Engineer City of Rohnert Park 6750 Commerce Blvd.' Rohnert Park, CA 94928 . NOTICE OF COMPLETION CITYWIDE SLURRY SEAL PROJECT PROJECT NO. 2003-18 NOTICE IS HEREBY GIVEN THAT I, Darrin W. Jenkins, City Engineer of the City of Rohnert Park, California on the 9'h day of November, 2004, did file with the City Clerk of the City of Rohnert Park, my Certificate of Substantial Completion of the following described work, the contract for doing which was heretofore awarded to Valley Slurry Seal Company on May 11, 2004, in accordance with the plans and specifications for said work filed with the City Clerk and approved by the Rohnert Park City Council. That said work and improvements were substantially completed, except for minor items of corrective work, on the I" day of November, 2004, and that acceptance of said work was ordered by resolution of the City Council of said City, adopted on the 9a' day of November, 2004, and -that the name of the surety on the contractor's bond for labor and materials on said project is the Western Surety Company. That said work and improvements consisted of the crack seal and slurry seal of existing streets in the City of Rohnert Park, together with traffic control and appurtenances, as more particularly described in the plans and specifications approved by the City Council of the City of Rohnert Park on April - 13, 2004. DATED: November 9, 2004 Darrin W. Jenkins City Engineer State of California County of Sonoma I, Darrin W. Jenkins, City Engineer of the City of Rohnert Park, do hereby certify, under penalty of perjury, that the foregoing is a true and correct document as adopted by the City Council of the City of Rohnert Park on November 9, 2004. Damn W. Jenkins I CERTIFICATE OF SUBSTANTIAL COMPLETION CITYWIDE SLURRY SEAL PROJECT PROJECT NO. 2003-18 I, Darrin W. Jenkins, City Engineer of the City of Rohnert Park, California, do hereby certify that the work and improvements hereinafter described, the contract for doing which was entered into by and between the City of Rohnert Park and Valley Slurry Seal Company, dated May 11, 2004, was substantially completed to my satisfaction, except for minor items of corrective work, on November 1, 2004. That said work and improvements consisted of the crack seal and slurry seal of existing streets in the City of Rohnert Park, together with traffic control and appurtenances, as more particularly described in the plans and specifications approved by the City Council of the City of Rohnert Park on April 13, 2004. DATED: November 1, 2004 City Engineer FOR. RESO. NO. X o o' -- 3 /,-Z CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSNIITTAL REPORT Meeting Date: November 9, 2004 - .� Department: Engineering Submitted By: Darrin Jenkins, City Engineer (Name & Title) Submittal Date: November 2, 2004 Agenda Title: Approval of Contract Change Order No. 2 Commercial Water Meter Project —Phase 1 Project No. 2003-03 Requested Council Action: Approve resolution approving Contract Change Order No. 2 for $5,892.99. Summary: Contract Change Order No. 2 is for various items of additional work as described in the attached change order. As is typical of work on underground piping systems, the contractor on this project has encountered conditions different from those known at the time the project was designed. This change order addresses those differing conditions and the work necessary to construct the project to meet its intended purpose. With this change order the contract amount is increased to a total of $393,187.00. The increase is approximately 1.5% of the total project cost. This change order represents the conditions encountered on this project through September 2004. Additional change -orders for similar situations are forth coming. p CITY MANAGER'S RECOAE%ILNDATION: (f)Tonsent Item O Regular Time (,Y -Approval () Public Hearing Required ( ),Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments:. City Manager's Signature:l r Date: (/' RESOLUTION NO. 2004'312 APPROVAL OF CONTRACT CHANGE ORDER #2 NORTH BAY CONSTRUCTION COMPANY COMMERCIAL WATER METER PROJECT — PHASE 1 PROJECT NO. 2003-03 . FOR $5,892.99 WHEREAS, the City approved a construction contract with North Bay Construction Company on May 11, 2004; WHEREAS, additional work is needed for underground piping conditions not indicated on the construction plans. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that Contract Change Order #2 with North Bay Construction Company is approved for the amount of $5,892.99 and the City Manager is authorized to execute the Contract Change Order. DULY AND REGULARLY ADOPTED this 9t' day of November, 2004. CITY OF ]�OHNERT PARK Mayor Gregory A. Nordin ATTEST: Deputy City Clerk CITY OF ROHNERT PARK 6750 Commerce Boulevard Rohnert Park, CA 94928' Telephone (707) 588-2232 FAX (707) 588-2238 Commercial Water Meter Project — Phase 1 Project No. 2003-03 CONTRACT CHANGE ORDER NO. 2L Date: October 19, 2004 Item Description Amount 1 thru 7 (See attached) $5,892.99 Total Contract Change Order No. 2 .................................................$5,892.99 Existing Contract Amount......................................................... 87,295.00 .$3 Revised Contract Amount.............. $393,187.00 Recommended by: Project Manager, Fred,Sharp Recommended by: City E 'neer, Darrin Jenkins Approved by: Date l0 - Date City Manager, Carl Leivo Date Per Reso. No.•2004-312 adopted by the City Council on November 9, 2004. We, the undersigned contractor, have given careful consideration to the -change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore for the prices shown above.' Accepted by: North Bay Construction, Wayne Contract Change Order No. X Commercial Water Meter Project — Phase 1 Project -No. 2003-03 Date Page 1 of 4 ii Item Description Amount 1. 2" hot tap water main for new water services at 484-494 Santa Alicia Drive. *No bid item assigned in contract to pay for this work item $1,200.00 2a. EWB #8 Saw cut S/W and trench 6 each water services from house to new 2" water main installed at 484 — 494 Santa Alicia Drive. 2b. EWB #9 — Install 6 each, 1" pvc water services from house to new 2" pvc water water main installed at 484-494 Santa Alicia Drive. * Extra work because of reasonable amount of time and effort was expended to locate existing water services off 8" water main and in landscape area of yard. $602.00 3. EWB #4 — Excavate over 6" of water main in an attempt to locate irrigation backflow.preventor saddle off 6" water main at 542-552 Santa Alicia Dr. * Extra Work because .plans call for the installation of new 2" disc meter (changed to 2" compound meter with bypass). Plans do not show irrigation backflow preventor existing. No provision was made in contract to relocate backflow preventor and re -install behind new 2" compound water meter. $794.56 4. EWB #7 — Hot tapped 6" AC water main behind newly installed 2" compound water meter with bypass for relocation and reinstallation of irrigation backflow preventor located at 5427552 Santa Alicia Drive. * Extra work because plans call for installation of new 2" compound meter with bypass. Plans do not show irrigation backflow preventor existing. No provision was made in contract to relocate backflow preventor and reinstall behind new 2" compound water meter. $593.02. 5. EWB #10 — Second attempt at excavation of street to locate 8" water main at 542-552 Santa Alicia Drive * Extra work because installation of new 2" compound Contract Change Order No. 2. Commercial Water Meter Project — Phase 1 Project No. 2003-03 Page 2 of 4 Item Description Amount meter on the existing 6" water main. The water flows to the fire hydrant located off the 6" water main would not be adequate. A field decision was made to relocate the fire hydrant to the street and off of the 8" water main located in the street. A reasonable amount of effort was extended on the part of the contractor to locate the water main per USA marks and as-builts showing location.upon the original excavation. Additional efforts were expended to widen excavation to locate main which were successful. Main was approximately 12' of USA markings. $888.15 6. EWB #1 — Relocate and install new saddle for irrigation backflow preventor located at 636-642 Santa Alicia Dr. * Extra work because plans call for installation of new 2" compound meter with bypass. Plans do not show irrigation backflow preventor existing. No provision was made in contract to relocate backflow preventor and reinstall behind new 2" compound water meter. $309.26 7� EWB #2 -Conflict with sanitary sewer line while placing new 6" water main at location 594-602 / 636-642 Santa Alicia Drive. A 2" pvc "pup" was was installed to adjust for grade change to allow for tie-in. $234.11 EWB #3 — Installed 6" tee rather than 90deg elbow at this location 594-602 Santa Alicia Drive. * Extra work because plans show tie in of new 6 water main to existing 6" water main to be -with 90deg elbow because it was discovered the services to 594-602 were coming off water main which plans call for abandonment. The installation of the tee allowed those services to 594-602 Santa Alicia Dr. to be fed off of new water main loop installed. This deleted the installation of the 2" disc meter which was to service 594-602 Santa Alicia Drive residents. $860.60 EWB #5 — Removed existing water meter in concrete vault and installed FLxFL end cap on 6" gate valve. * Extra work because the plans at two places of existing water main at location 594=6.02 Santa Alicia Drive and Contract Change Order No. Z Commercial Water Meter Project — Phase 1 Project No. 2003-03 Page 3 of 4 Item Description Amount and remove main between, as discovered while excavating. Residents at 594-602 were being serviced from a portion of the water main to be abandoned N of 6" gate valve. Existing water main was cut and plugged at 8" main in street and a FLxFL end cap with concrete thrust block was installed on S side of 6" gate valve. $411.29 Contract Change Order No. Z. Commercial Water Meter Project — Phase 1 Project No. 2003-03 Page 4 of 4 r� EOR CDC RESO. NO. Zo o tl— / / COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 9, 2004 Department: Administration Submitted By: Marlyn Keller, Housing Programs Assistant (Name & Title) Submittal Date: October 29, 2004 Agenda Title: Amendment #5 to the Owner -Occupied Home Rehabilitation Program and Administrative Agreement with the Sonoma County Community Development Commission (SCCDC) Requested Council Action: Approve Resolution 2004-� Amending the Service Agreement between the SCCDC and CDCRP for the Owner -Occupied Home Rehabilitation Program within Rohnert Park's Redevelopment Project Area continue to October 19, 2005. Summary: Due to the County's rehabilitation specialists' knowledge and expertise, the CDCRP and SCCDC entered into an agreement employing the Sonoma County Housing Authority to administer the home rehabilitation program. The Sonoma County Community Development Commission has successfully administered the program and staff recommends that it be continued with small program design changes to be able to assist more very low- and low- income households. CITY_WANAGER'S RECOMMENDATION: - ( onsent Item ( ) Regular Time ( pproval () Public Hearing Required ( ) Not Recommended {) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: VJZDate 7H Share Drive -S: Council Agenda Transmittal (as of 1/2/04) RESOLUTION 2004 - 11 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK APPROVING AMENDMENT NUMBER FIVE TO THE OWNER -OCCUPIED HOUSING REHABILITATION AGREEMENT BETWEEN SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK WHEREAS, CDCRP has adopted Ordinance No. 01, establishing a low. and moderate income housing fund; and WHEREAS, CDCRP has issued tax increment funds which provide funding for the programs of the CDCRP; and WHEREAS, CDCRP must utilize twenty percent (20%) of its tax increment revenues to improve and expand housing affordable to low -to -moderate income households; and WHEREAS, CDCRP wishes to continue providing an Owner -Occupied Rehabilitation Program for very low, low and median -income homeowners as described in the Program Design, Agreement and Scope of Work; and WHEREAS, SCCDC has successfully conducted the CDCRP rehabilitation program and mobile home earthquake bracing programs in Rohnert Park and SCCDC employs individuals qualified and experienced in conducting a housing and mobile home rehabilitation program. NOW, THEREFORE, BE IT HEREBY RESOLVED by the members of the Community Development Commission of the City of Rohnert Park that the Fifth Amendment to the Service Agreement by and between the Sonoma County Community Development Commission and the Community Development Commission of the City of Rohnert Park is hereby approved. BE IT FURTHER RESOLVED by the members of the Community Development Commission of the City of Rohnert Park that the Executive Director is hereby authorized to execute said Agreement on behalf of the Community Development Commission of the City of Rohnert Park. DULY AND REGULARLY ADOPTED by the Community Development Commission of the City of Rohnert Park this 9'b day of November , 2004. ATTEST: Deputy Secretary COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson Gregory A. Nordin FIFTH AMENDMENT TO AGREEMENT BETWEEN THE SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK . WHEREAS, the Sonoma County Community Development Commission (hereinafter "SCCD.0") and the Community Development Commission of the City of Rohnert Park (hereinafter "CDCRP"), have previously entered into that certain Agreement to implement the CDCRP approved Owner -Occupied Housing Rehabilitation Program, dated July 1, 1999; and WHEREAS, SCCDC Resolution No. 00-0200 dated February 29, 2000 authorizes the SCCDC's Executive Director to execute the Agreement and subsequent amendments to the Agreement; and WHEREAS, CDCRP Resolution No 99-14 dated October 12, 1999 authorizes the CDCRP's Executive Director to execute the Agreement and subsequent amendments to the Agreement; and WHEREAS, beginning FY 2004-2005, CDCRP allocated a total of $500,000 for housing rehabilitation assistance and program delivery expenses; and WHEREAS, the program design for housing rehabilitation has been amended; and WHEREAS, program delivery' expenses have been higher than anticipated; and WHEREAS, the parties mutually desire to amend said agreement_ NOW, THEREFORE, BE IT RESOLVED that SCCDC and CDCRP, in consideration of their mutual promises contained in the Agreement, do agree and covenant to amend the Agreement by and between them as follows and all other provisions of the Agreement remain in effect: Total housing rehabilitation assistance: $325,000 Total administration and program delivery: $175,000 The effective date of this Amendment is November 1, 2004. The term of the agreement is extended to October 31, 2005_ The Housing Rehabilitation Program Design dated November 2004 is implemented with this amendment. IN WITNESS WHEREOF, the parties hereto have executed this instrument or caused this Amendment to be executed by their duly authorized agents_ Approved as to form: By: Gabrielle Whelan, Interim City Attorney C Steve Shupe, Deputy County Counsel Community Development Commission of the City of Rohnert Park By: Carl E_ Leivo, Executive Director Date Per CDC Resol. No. 2004-11 adopted by the Rohnert Park CDC at its meeting of November 9, 2004. Sonoma County Community Development Corrunission Janie V_ Walsh, Executive Director Date - U9o'1 ' FOR CDC RESO. NO. Do I VAPrTI0k) COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date - Department Submitted By: (Name & Title) Submittal Date: Agenda Title: November 9, 2004 Housing Programs Marlyn Keller, Housing Programs Assistant October 19, 2004 Authorizing the Executive Director to Negotiate and Executive an Agreement with Community Support Network Requested Council Action: Approving Resolution 2004- /2 authorizing the Executive Director to negotiate and execute an Agreement with Community Support Network (CSN). Summary: The Community Development Commission of the City of Rohnert Park (CDC RP) approved the FY 2004-2005 Budget by Resolution 2004-07. Funds in the amount of $400,000 were approved to purchase a home within Rohnert Park to be used as,a shared living facility by CSN for severely mentally challenged persons transitioning from homeless. The facility_ will be owned by CDCRP and operated by CSN, as are the COTS transitional homes. CITY MANAGER'S RECOMMENDATION: ( onsent Item O Regular Time (,)�pproval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: CADocuments and Settings\jliauff\Local Settings\Temporary Internet Files\0LK5D\CDCAgTrans-CSN 11-9-04.doe 4 RESOLUTION 2004 -12 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK (CDCRP) AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH COMMUNITY SUPPORT NETWORK (CSN) TO OPERATE A PROGRAM FOR SEVERELY MENTALLY CHALLENGED -HOMELESS PERSONS IN ROHNERT PARK WHEREAS, COMMISSION has adopted Ordinance No. 01 establishing a low and moderate_ income housing fund; and WHEREAS, COMMISSION has issued tax increment revenues which provide funding for the programs of the COMMISSION; and WHEREAS, COMMIISSION must utilize twenty percent (20%) of its tax increment revenues to improve and expand housing affordable to low to moderate income households; and WHEREAS, COMMISSION is desirous of expanding housing programs for the homeless living in Rohnert Park; and WHEREAS, COMMISSION approved $400,000 of housing funds., for the purchase of an additional home to be used for the shared living program to house the mentally challenged homeless wishing to transition to stable housing; and WHEREAS, CSN has successfully provided permanent supportive housing programs in Santa Rosa, providing counseling and life skills training; and WHEREAS, CSN is in need of an additional home to provide the growing number of homeless in our community with needed housing and treatment; and WHEREAS, CSN, in its management capacity, will collect minimal rents when possible from occupants of the Shared Living Housing and use the rents to supplement the cost of utilities and maintenance/ repair costs and operation of the program. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park (CDCRP) and City Council to authorize the Executive Director of the Commission, to be hereby authorized to negotiate and execute said Agreement. DULY AND REGULARLY ADOPTED this 9'h day of November 2004. ATTEST: Deputy Secretary COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson Gregory A. Nordin Gk Cid C f2gsot • AL-, Zoo 4- la KEC;EIVED JUN 0 8 2004 CITY OF ROHNERT PARK Council~ X \ Miscellaneous Connmuni tions -7/ A ends C to: i I�/�ry/O`/ Co to: 53 n K SEs 10� Housing Proposal for City of Rohnert Park, Department of Housing and Redevelopment Housing concerns,that affect the entire state are present in the City of-Rohnert Park. Affordable housing is at risk of 'converting to market rates, homeless individuals face significant difficulties in obtaining shelter; low-income households regularly must spend 50% or more of their income for their housing. According to the City of Rohnert Park General Plan, objectives, there is a current need to "increase housing affordability and diversity", to `uphold or improve current levels of city services", and to encourage "socioeconomic diversity". This proposal will help to address these issues. The Sonoma County Community Development Commission (SCCDC) has stated in its 2003 Continuum of Care Plan (COC) that there is an unmet need of °106 beds for supported permanent housing. Community Support Network (CSN) is a nonprofit, public benefit corporation that provides services to Sonoma County adults with serious mental illness. CSN owns or leases seven permanent supported living facilities for adults with . serious mental illness, including Hendley Circle (which is mentioned in the City of Rohnert Park's General Plan). All of these- facilities are in and around the City of Santa Rosa. CSN would like to enter into an agreement with the City of Rohnert Park to provide housing and supportive services to Rohnert Park adults with serious mental illness. A major obstacle in the provision of supportive services is finding the money to pay the salaries of the staff people who provide those services. The 2003 COC plan states: Despite these constraints [obstacles to developing affordable supportive housing], the funding picture for developing such housing is actually brighter than the funding picture for supportive services. To provide housing for chronically homeless individuals -without -accompanying, services, combined with the.declining California budget picture and fewer dollars available to entities that currently pay for those supportive services, create a rather bleak picture. A case in point was an effort this year to develop a new Shelter plus Care proposal to serve mentally ill chronically homeless individuals. Sonoma County Mental Health has undergone serious staff and program cuts due to the State's growing budget deficits, and no non-profit in the community could commit to funding the required matching supportive services on an ongoing basis, given current unpredictable budget shortfalls over the next few years. The types of services needed for people with serious mental illness who have either experienced homelessness or are chronically homeless are as follows: Case Management Services: services or activities for the arrangement, coordination, monitoring, and delivery of services to meet the needs of individuals and/or families. Component services and activities may include individual service plan development; counseling; monitoring, developing, securing, and coordinating services; monitoring and evaluating client progress; and assuring those clients' rights are protected. Education and Instructional Services: Training services provided to improve knowledge, daily living skills, or social skills. Services may include instruction or training in (but not limited to) such issues as consumer mental health education, health education, education to prevent substance abuse, as well as referral to and tutoring support of literacy education, English as a second language, and GED. Employment Services: Those services or activities provided to assist individuals in securing employment; acquiring or learning skills that promote opportunities for employment. Component services or activities may include structured job. skills and job seeking skills; special training and tutoring, including literacy training and pre -vocational training, counseling or job coaching; transportation; and referral to community resources. Health Related Services Assisting individuals to identify and understand their health and mental health needs; assisting individuals to locate, provide or secure, and utilize appropriate medical and mental health treatment, preventive medical care, and health maintenance services, including in-home health services and emergency medical services; provision and/or supervision of appropriate medication; and providing follow- up services as needed. V Housing Services: Services or activities designed to assist individuals and/or families in locating and obtaining suitable housing. Component services or activities may include tenant counseling; assisting individuals and/or families to understand leases, secure utilities, make moving arrangements; representative payee services concerning rent and utilities; and mediation services related to neighbor/landlord problems that may arise. Information and Referral Services: Services or activities designed to provide information about services provided by public and private service providers and a brief assessment of client needs (but not diagnosis and evaluation) to facilitate appropriate referral to these community resources. Life Skills: 'gaining in critical life management skills that may never have been learned or have been lost during the course of mental illness, substance use, and homelessness. They are targeted to assist the individual to function as independently as possible in the community. Component life skills training includes the budgeting of resources and money management, household management, conflict management, shopping for food and needed items, nutrition, the use of public transportation, and parent training.' Mental Health and Counseling Services: Services and activities that apply supportive processes to personal, family, situational, or occupational problems in order to bring about a positive resolution of the problem or improved individual and/or family functioning or circumstances. Note: CSN staff persons are not licensed clinicians and do not do therapy. CSN staff counselors are supervised by a licensed Clinical Director. They provide supportive counseling and referral to licensed therapists. J Component services may include crisis interventions; individual and group supportive counseling; the supervision of psychotropic medications and/or explanations about the use and management of medications; and combinations of approaches to address multiple problems'. CSN has over 30'years experience providing these and related social services to mental health consumers, many of whom fit the chronically homeless category. It costs CSN approximately $35,000 per year to support one FTE Case Manager to provide these services. Depending on the clients and their individual level of stability, one FTE Case Manager can handle a caseload of from twelve to eighteen clients. Historically, CSN has relied upon client rent to cover leasing and maintenance costs of the properties and the provision of services was negotiated through contracts with Sonoma County Mental Health. Unfortunately, we have been told by Cathy Geary, Director of Sonoma County Mental Health Services that, at best,.we will receive no additional funding in FY 04/05 for provision of services and we may even receive cuts. It is therefore. necessary that CSN find other ways to continue to provide services to those who are most in need. This proposal is in no manner meant to replace funds that CSN has received in the past. To the contrary, we hope that the City of Rohnert Park will help us acquire a home or homes for those Rohnert Park residents who. are in need of our services. If CSN can be relieved of the monthly burden of a lease or mortgage payment the rents we collect from clients can then be used to pay for the services we would provide. CSN clients typically receive Supplemental Security Income (SSI) and pay 30% of their income towards rent.. SSI can change, depending on the economy. However, at today's rate of $790 per month, it would take twelve clients to support one FTE Case Manager. It is also possible that CSN can charge a nominal monthly fee to clients for the supportive services they would receive. Additionally, we hope to bring in members of the Sonoma County Alliance for the mentally ill. Many of them are aging parents with adult children living at home. There is a great need to provide housing and supportive services to these individuals as their parents' age and become unable to do so. We hope this will also be a source of funds. 7 It is our hope that the City of Rohnert Park will choose to partner with CSN to increase the availability of housing in our community for those with the greatest need, to increase the diversity of our community by publicly supporting those with the greatest stigma attached to their disability, to improve the level of City services by allowing CSN to provide services that are currently lacking in Rohnert Park, and to encourage socioeconomic diversity by creating a space for those in our midst with the lowest incomes. Sincerely, Carolyn Wall, Interim Executive Director Laura Edwards, Grants and Fund Development tf FOR CDC RESO. NO. c200Ir/ —/-2- CO DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT.- Meeting EPORT.. Meeting Date Department Submitted By: (Name & Title) Submittal Date: Agenda Title: November 9, 2004 Housing Programs Marlyn Keller, Housing Programs Assistant October 19, 2004 Authorizing the Executive Director to Negotiate and Executive an Agreement with Community Support Network Requested Council Action: Approving Resolution 2004- a authorizing the Executive Director to negotiate and execute an Agreement with Community Support Network (CSN). Summary: The Community Development Commission of the City of Rohnert Park (CDCRP) approved the FY 2004-2005 Budget by Resolution 2004-07. - Funds in the amount of $400,000 were approved to purchase a home within Rohnert Park to be used as a shared living facility by CSN for severely mentally challenged persons transitioning from homeless. The facility will be owned by CDCRP and operated by CSN, as are the COTS transitional homes. CITY MANAGER'S RECOMMENDATION: ( onsent Item O Regular Time (,)-Approval O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council O City Comments: City Manager's Signature: Date: C:\Documents and Settings\jliauff\Local Settings\Temporary Internet Files\OL.KSD\CDCAgTrans-CSN 11-9-04.doe !'b RESOLUTION 2004 -12 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK (CDCRP) AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH COMMUNITY SUPPORT NETWORK (CSN) TO OPERATE A PROGRAM FOR SEVERELY MENTALLY CHALLENGEDHOMELESS PERSONS IN ROHNERT PARK WHEREAS, CONMSSION has adopted Ordinance No. 01 establishing a low and moderate income housing fund; and WHEREAS, COIvMSSION has issued tax increment revenues which provide funding for the programs of the CONMSSION; and WHEREAS, COM USSION must utilize twenty percent (20%) of its tax increment revenues to improve and expand housing affordable to low to moderate income households; and WHEREAS, COMMISSION is desirous of expanding housing programs for the homeless living in Rohnert Park; and . WHEREAS, CON MSSION approved $400,000 of housing funds for the purchase of an additional home to be used for the shared living program to house the mentally challenged homeless wishing to transition to stable housing; and WHEREAS, CSN has successfully provided permanent supportive housing programs in Santa Rosa, providing counseling and life skills training; and WHEREAS, CSN is in need of an additional home to provide the growing number of homeless in our community with needed housing and treatment; and WHEREAS, CSN, in its management capacity, will collect minimal rents when possible from occupants of the Shared Living Housing and use the rents to supplement the cost of utilities and maintenance/'repair costs and operation of the program. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park (CDCRP) and City Council to authorize the Executive Director of the Commission; to be hereby authorized to negotiate and execute said Agreement. DULY AND REGULARLY ADOPTED this 9* day of November 2004. ATTEST; Deputy Secretary CONRALT ITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson Gregory A. Nordin rr FOR CDC RESO. NO. a00 -13 CITY OF ROHNERT PARK CDC AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 9, 2004 Department: City Manager's Office Submitted By: Steve Donley, Assistant City Manager/Assistant Executive Directors . (Name & Title) Submittal Date: November 2, 2004 Agenda -Title: Approval of a agreement for appraisal services between the Community Development Commission and the Crocker Company Requested - CDC Action: Approval of Resolution No. 2004- 1.3 authorizing an agreement for appraisal services between the Community Development Commission and the Crocker Company Summary: The Community Development Commission (CDC) has approved "The Arbors" a mixed-use affordable housing project. This project will provide 56 affordable units and approximately 7,500 square of retail/restaurant space. Burbank Housing Development Corporation is the developer chosen by the CDC to develop this project. The project is located on approximately 1.9 acres owned by the CDC and the CDC intends on selling this property to Burbank Housing Development Corporation. State Law (Health and Safety Code § 33433) requires the CDC to analyze the transaction in terms of. • Whether the consideration is not less than the fair reuse values of the property at the use and with the covenants, conditions, and criteria authorized by the sale of lease, and, • How the consideration compares, to the fair market value of the property at its highest' and best use in accordance with .the redevelopment plan. In order to provide this analysis, it will be necessary to re -appraise the property, since the previous appraisal is over two years old. Staff proposes using The Crockei Company to perform the appraisal since that firm performed the original appraisal and is the best equipped to provide a timely and less costly appraisal. Staff requests CDC authorization to enter into an agreement with The Crocker Company to provide appraisal services in an amount not to exceed $3,000. Funding for this work is budgeted in the funds appropriated for the development of the "The Arbors". CIT"ANAGER'S RECOMMENDATION: ( onsent Item ( ) Regular Time (-I'-Approval O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: d' 3H Share Drive-S:Council Agenda Transmittal (as of 1/2/04) r - If RESOLUTION NO. 2004 -13 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AUTHORIZING AN AGREEMENT FOR APPRAISAL SERVICES WITH THE CROCKER COMPANY IN AN AMOUNT NOT TO EXCEED $3,000 WHEREAS, the Community Development Commission intends on selling approximately 1.9 acres to Burbank Housing Development Corporation for the purpose of developing a mixed-use affordable housing project; and WHEREAS, State Law (Health and Safety Code § 33433) requires the CDC to analyze the land transaction between the CDC and Burbank Housing in terms of: • Whether the consideration is not less than the fair reuse value of the property at the use and with the covenants, conditions, and criteria authorized by the sale or lease, and • How the consideration compares to the fair market value of the property at its highest and best use in accordance with the redevelopment plan. WHEREAS, In order to provide this analysis, it will be necessary to re -appraise the property, since the previous appraisal is over two years old; and WHEREAS, the Crocker Company performed the original appraisal and is the best equipped to provide a timely and inexpensive appraisal. NOW, THEREFORE, BE IT RESOLVED by the Community Development. Commission of the City of Rohnert Park that the Executive Director is authorized to execute an agreement with The Crocker Company to provide appraisal services in the amount not to $3,000. DULY AND REGULARLY ADOPTED this 9th day of November, 2004. ATTEST: Deputy Secretary COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson Gregory A. Nordin Meeting Date Department Submitted By: (Name do Title) Submittal Date: Agenda Title: FOR CDC RESO. NO. a ono--/� CITY OF ROHNERT PARK CDC AGENDA ITEM TRANSMITTAL REPORT November 9, 2004 City Manager's Office Steve Donley, Assistant City Manager/Assistant Executive Director November 2, 2004 Council: X Miscellaneous Communications Agenda 1111110 f li Copy to: Copy to: Approval of an agreement for economic analysis services between the Community Development Commission and Goldsmith, Mancini, LLC Requested CDC Action: Approval of Resolution No. 2004-/� authorizing an agreement for economic analysis services between the Community Development Commission and Goldsmith, Mancini, LLC Summary: The Community Development Commission (CDC) has approved "The Arbors" a mixed-use affordable housing project. This project will provide 56 affordable units and approximately 7,500 square of retail/restaurant I space. Burbank Housing Development Corporation is the developer chosen by the CDC to develop this project. The project is located on approximately 1.9 acres owned by the CDC and the CDC intends on selling this property to Burbank Housing Development Corporation. State Law (Health and Safety Code § 33433) requires the CDC to analyze the transaction in terms of: Whether the consideration is not less than the fair reuse value of the property at the use and with the covenants, conditions, and criteria authorized by the sale or lease, and How the consideration compares to the fair market value of the property at its highest and best use in accordance With the redevelopment plan. In order to provide this analysis, it will be necessary to re -appraise the property and prepare a property disposition report as required by Health and Safety Code § 33433. Preparation of the report is beyond the capabilities of existing staff to perform. The estimate for the preparation of the property disposition report is $3,000. Because the final agreement with Burbank Housing Development Corporation has not been completed, staff is requesting CDC authority to spend up to $7,000 in econonuc analysis services, bringing the total contract with Goldsmith & Mancini, LLC to $10,000. Staff believes this expenditure in economic analysis is necessary due diligence to protect the CDC's investment of approximately $3.2 million to develop The Arbors project. The economic analysis would include, but would not be limited to evaluating the following components of The Arbors project: pro -forma, projected net operating income, projected maintenance reserves, and the budget and financing gaps. Goldsmith & Mancini, LLC was recommended to the CDC by McDonough Holland & Allen as a firm who is highly competent in developing property disposition reports and economic analysis. Funding for this work is budgeted in the funds appropriated for the development of the "The Arbors". CIT ANAGER'S RECOMMENDATION: ( onsent Item ( ) Regular Time ( Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: t City Manager's Signature: Date: r /I RESOLUTION NO. 2004 - 14 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AUTHORIZING AN AGREEMENT FOR ECONOMIC ANALYSIS SERVICES WITH GOLDSMITH, MANCINI LLC IN AN AMOUNT NOT TO EXCEED $10,000 WHEREAS, the Community Development Commission intends on selling approximately 1.9 acres to Burbank Housing Development Corporation for the purpose of developing a mixed-use affordable housing project; and WHEREAS, State Law (Health and' Safety Code § 33433) requires the CDC to analyze the land transaction between the CDC and Burbank Housing in terms of: • Whether the consideration is not less than the fair reuse value of the .property at the use and with the covenants, conditions, and criteria authorized by the sale or lease, and • How the consideration compares to the fair market value of the property at its highest and, best use in accordance with the redevelopment plan. WHEREAS, In order to provide this analysis, it will be necessary to prepare a property disposition report and perform an economic analysis on the Community Development's assistance to The Arbors project; and WHEREAS, Goldsmith, Mancini LLC is recognized as a highly respected and capable firm in performing economic analysis services. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park that the Executive Director is authorized to execute an agreement with Goldsmith, Mancini LLC to provide economic analysis services in the amount not to $10,000. DULY AND REGULARLY ADOPTED this 9th day of November, 2004. ATTEST: COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Deputy Secretary Chairperson Gregory A. Nordin