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2009/06/09 City Council Agenda Packet
City of Rohnert Park* 130 Avram Avenue* Rohnert Park, California 94928 Phone: (707) 588-2225 ♦ FAX: (707) 792-1876 o WEB: www.rpcity.or� ROHNERT PARK CITY COUNCIL SPECIAL MEETING NOTICE AND AGENDA NOTICE IS HEREBY GIVEN that a SPECIAL MEETING of the CITY COUNCIL of the CITY OF ROHNERT PARK, will be held on Tuesday, June 9, 2009, at 4:00 p.m. at the Rohnert Park City Hall - Council Chamber 130 Avram Avenue, Rohnert Park, California Said special meeting shall be for the purpose of the following: 4:00 p.m. – 6:00 p.m. CITY COUNCIL SPECIAL MEETING - Call to Order Roll Call (Belforte_ CallinanMackenzie_ Stafford_ Breeze—) 1. PUBLIC COMMENTS 2. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER: 1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Daniel Schwarz, Interim City Manager Employee organizations: Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Employees' International Union (S.E.I.U.) Local 1021 Rohnert Park Public Safety Managers' Association (RPPSMA) 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9; one potential case 3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code §54956.9(a)) Stutrud v. City of Rohnert Park 3. RECONVENE SPECIAL MEETING OPEN SESSION 4. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) ADJOURNMENT of City Council Special Meeting no later than 6:00 p.m. Oty of Rohnert Park City Council SPECIAL MEETING Agenda 2 of 2 June 9, 2009 DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — jn-vov7vy apeciai Hgenaa-a<runy councu FOURTH AMENDMENT TO TOLLING AGREEMENT WHEREAS, the City of Cloverdale, City of Cotati, City of Healdsburg, City of Petaluma, City of Rohnert Park, City of Sebastopol, City of Santa Rosa, City of Sonoma, Town of Windsor, and the County of Sonoma, collectively referred to as "Parties" or "the Parties," previously entered into a Tolling Agreement tolling the statute of limitations for all claims arising out of or in any way related to their respective actual and/or potential liabilities for environmental conditions at various landfills located in the County of Sonoma, including but not limited to, claims that might be brought under theories of nuisance, negligence, liability under CERCLA, RCRA, the California HSAA, closure, post -closure maintenance, future remediation, leachate matters, and/or for declaratory, equitable and/or injunctive relief of any sort through and including January 18, 2008 ("Original Agreement"); WHEREAS, the Parties also entered into a "Settlement Communications Agreement" among themselves and have been conducting settlement meetings, with and without attorneys, at various times; WHEREAS, the Parties amended the Original Agreement extending the tolling of the statute of limitations from January 18, 2008 to July 18, 2008 (hereinafter the "First Amendment'); WHEREAS, the Parties further amended the Original Agreement extending the tolling of the statute of limitations from July 18, 2008 to January 31, 2009 (hereinafter the "Second Amendment"); WHEREAS, the Parties further amended the Original Agreement extending the tolling of the statute of limitations from January 31, 2009 to July 31, 2009 (hereinafter the "Third Amendment"); WHEREAS, the County of Sonoma is proceeding with its confidential process to sell or lease the Central Landfill and some additional transfer stations ("Divestiture") and issued a Request for Proposals("RFP") on June 11, 2008 to the shortlisted proposers; WHEREAS, proposals were received by the Board of Supervisors on October 3, 2008; WHEREAS, the County is in confidential negotiations with the preferred proposer; WHEREAS, the County of Sonoma anticipates that if the Divestiture results in a sale or lease of the Central Landfill, a contract will be executed in the Summer of 2009; 1 of 5 I N 302v4 WHEREAS, the Parties wish to permit the Divestiture process to move forward while attempting to resolve any claims they may have with each other; WHEREFORE, the Parties amend the Agreement as follows: 1. The tolling of any and all Federal, State, legal and equitable claims of any sort is hereby extended from July 31, 2009 through and including January 31; 2010. 2. Except as is amended herein, the terms and conditions of the Agreement shall remain in full force and effect. 3. The effective date of this Fourth Amendment to the Original Agreement is May 29, 2009. 4. This Amendment may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute one instrument. CITY OF HEALDSBURG By: City Manager Date: By: City Attorney Date: CITY OF PETALUMA By: City Manager Date: By:_ Date: 101302v4 City Attorney 2 of 5 I CITY OF ROHNERT PARK By: City Manager Date: By: City Attorney Date: COUNTY OF SONOMA By: County Administrator Date: By: County Counsel Date: CITY OF CLOVERDALE By: City Manager Date: By: City Attorney Date: 101302v4 3 of 5 CITY OF COTATI BY: City Manager Date: By: City Attorney Date: . CITY OF SANTA ROSA By: City Manager Date: BY: - - City Attorney Date: CITY OF SEBASTOPOL By: City Manager Date: By: City Attorney Date: 4 of 5 101302v4 CITY OF SONOMA By: City Manager Date: By: City Attorney Date: TOWN OF WINDSOR LI -A City Manager Date: City Attorney Date: 101302v4 5 of 5 n McDonough Holland & Allen ac Attorneys at Law Memorandum CONFIDENTL4L -A YTORNEYICLIEAT PRMLEGE DATE June 2, 2009 To Honorable Mayor and Councilmembers City of Rohnert Park cc Daniel Schwarz, Interim City Manager Damn Jenkins, Director of Engineering Sen FROM Michelle Marchetta Kenyon, City Attornd-y`, Andrea Visveshwara, Assistant City. Attorne. RE Stutrud v. Rohnert Park / Remaining Claims Closed Session June 9, 2009 Michelle Marchetta Kenyon Attorney at Law' . . Oakland Office 510.273.8783 tel 510.839.9104 fax mkenyon@mhalaw.com I. Introduction This memorandum is to update you as to the status of Stutrud v. City of Rohnert Park and to have you consider your, options on how to dispose of Mr: Stutrud's remaining claims. Several events over te past few months have limited the scope of the lawsuit, which will hopefully facilitate resolution of this case without protracted litigation. We ----- ------ —.-----will-be-sehedulin -this-for-a-closed-session-discussion-af-ourJune--9-2009-re meeting, and I wanted to give you enough opportunity to think about our recommendations prior to that time. Sacramento 500 Capitol Mall 18th Floor Sacramento, CA 95814 tel 916.444.3900 toll free 800.403.3900 fax 916.444.8334 Oakland 1901 Harrison Street 9th Floor Oakland, CA 94612 tel 510;273.8780 toll free 800.339.3030 fax 510.839.9104 www.mhalaw.com II. Background Paul Stutrud first filed a complaint in 2005 on behalf of himself and a putative class, alleging that. the City owed him and the class a- refund of their sewer fees, because the City adopted its 2005 sewer rate increase without.complying with Proposition 218 ("Stutrud P'). The trial court sustained the City's demurrer to the complaint on the grounds that the sewer rates were not subject to Proposition'21 & Following an appeal by Stutrud, the appellate court reversed the trial court's ruling and reinstated the complaint based on the recent California Supreme Court decision.in Bighorn -Desert v. l/erjil (2006) 39 CalAth 205, which changed the law with respect to fees subject to Proposition 218.1 On remand to the trial court, Mr. Stutrud obtained new legal counsel specializing in class action claims. On February 16, 2007 Stutrud filed an amended complaint adding Bosshard as a plaintiff and new allegations regarding class action claims and challenges t Bighorn was a California Supreme Court decision that was issued while Stutrud I was pending at the Court of Appeal. Following Bighorn, sewer rates are now subject to Proposition 218. • ted. '� �:::2,": S:yf °' s 'err �' r'• .t _ .r t .' 'i Fk'ut ? Y >' �i .. t. v� AU+A4-) McDonough Holland & Allen Pc Attorneys at Law June 2, 2009 Page 2 to the City's January 2007 sewer rate increase ("Stutrud If'). The City filed a motion to strike Bosshard's claims, the attorneys' fees claim, and the class allegations which the trial court granted. Plaintiffs appealed the order. On'September 25, 2008 the appellate court upheld the trial court's decision striking B•osshard's claims and the class allegations. However, the appellate court reinstated Mr. Stutrud's request for attorneys' fees. On November 6, 2008, the citizens of Rohnert Park passed Measure L, which rolled back sewer rates to the rates that were in effect as of January 1, 2006. The effect of Measure L has been to moot Mr. Stutrud's claims for prospective relief, i.e., requests to have the City's sewer rates declared unconstitutional under Proposition 218 and to enjoin the City from enforcing its sewer rates. ` While Stutrud H and Measure L have significantly limited the scope of Mr. Stutrud's lawsuit, the City still needs to dispose of two remaining claims: 1) the refund claim, and 2) the request for attorneys' fees. The amount that Mr. Stutrud seeks as a refund is only $609.97 and, given its small amount, is not worth contesting. However, Mr..Stutrud is seeking over $100,000 in attorneys' fees. Thus, our recent efforts have focused on negotiating with Plaintiffs counsel over the amount of attorneys' fees. ILL Entitlement to and Calculation of Attorney's Fees Code of Civil Procedure section 1021.5 governs Mr. Stutrud's claims for attorneys' fees.. This statute has been interpreted to allow recovery of attorneys' fees by a.plaintiff who has conferred a significant benefit on the general public. At the trial court in Stutrud III* we successfully argued that Stutrud I did not confer a public benefit because Mr. Stutrud could only recover a refund on behalf of himself and not a class of citizens. However, the court of appeal in Stutrud II overruled that determination despite the fact -_---_.. .-....-.-.-....-•thatthe-Court-dismissed-the-ciass-claims. -•Accordingly,—it-is-likely-thafi-Stutrud,would. be --- - entitled to attorneys' fees expended in litigating Stutrud Knot Stutrud II) and all litigation necessary to recover those attorneys' fees. As. a result, we have been attempting to eliminate any further litigation so as not to incur additional fees for the City or Mr. Stutrud. Although entitlement may be settled, the amount of attorneys' fees to be awarded is subject to much disagreement between Stutrud and the City. A court determines the size of an attorneys' fee award by multiplying the hours worked by a reasonable hourly rate for an attorney of like skill in the area. After this figure is set, the court will consider whether this amount shouldbe increased or reduced (commonly referred to as a "multiplier") to approximate market -level compensation for the services rendered.2 . z While there is no set range of factors that justify a multiplier, courts often consider the seven factors laid out by the California Supreme Court in Serrano v. Priest (1977) 20 Cal.3d 25, 49: "(1) the novelty and the difficulty of the questions involved and the skill displayed in presenting them; (2) the extent to which the nature of the litigation precluded other employment by the attorneys; (3) the contingent nature of the fee award, both from the point of view of eventual victory. on the merits and the point of view of establishing eligibility for an award; (4) the fact that an award against the state would ultimately fall upon the taxpayer's; M+WMcDonough Holland & Allen vc Attorneys at Law June 2, 2009 Page 3 While there is some disagreement on the hourly rate suggested for Mr. Stutrud's legal counsel, the primary area of disagreement centers around whether a multiplier is warranted. Plaintiffs counsel insists that a multiplier of just over 2 is appropriate, whereas we assert that no multiplier is warranted. While there are arguments which support both positions, we do feel that the City has the better equity argument due to the fact that the taxpayers would be the ones ultimately bearing the burden of payment of attorneys' fees and the award would go to individual lawyers working for profit. Although the City's arguments against application of the multiplier are persuasive, we must remember that the trial court has wide discretion over application of a multiplier. (See Serrano v. Unruh, supra, 20 Cal.3d at p. 49.) Such discretion makes prediction of whether a multiplier would be applied difficult. As a result, there is no guarantee how a judge in this matter would rule making settlement an attractive option.. N. Resolution of the Attorney's Fees Claim_ Given the disparity between the parties' positions, a third party, whether it be the Court or a mediator, will need to settle the attorneys' fees claim. Plaintiffs counsel' appears receptive to the idea of mediation, which is the quickest and least expensive manner in which to resolve Mr. Stutrud's claims. We recommend that the City attempt to settle this matter through mediation for an amount in the range of $35,000.00. If mediation does not prove to be fruitful, then litigation will need to be resumed. In the event that further litigation is necessary, we will bring this matter back to the Council for, further direction. I will be available to discuss this in more detail at the closed session; but as always, if you have any questions prior to that time, please do not hesitate to contact me. (5) the fact that the attorneys in question received public and charitable funding for the purpose of bringing law suits of the character here involved; (6) the fact that monies awarded would inure not to the individual benefit of the attorneys involved but the organizations by which they are employed; and (7) the fact that in the court's view the two law firms involved had approximately an equal share in the success of the litigation." 9 This figure is based on the number of hours worked by John Hudson, Plaintiffs counsel in Stutrud I, at a rate that we believe to be reasonable. Mr. Hudson claims that he spent 139.8 hours between the trial and appeal of Stutrud I and that he is entitled to a rate of $300 per hour. Although Mr. Hudson's hours could be considered reasonable, we take issue with Mr. Hudson's hourly rate of $300 per hour. A rate of $300 per hour is commensurate with rates of very experienced, highly regarded litigators in the Santa Rosa area. We could not locate any evidence that would support such a rate for Mr. Hudson and the rate for the City's highly skilled counsel was $240 per hour. Thus, we feel a $300 rate is unjustified and a more reasonable hourly rate would be $240 per hour. We also do not believe a multiplier is warranted in this case and did not add any additional amount based on that factor. 11938410 80078/0040 CLOSED SESSION CONFIDENRAL Y' City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2225♦ FAX: (707) 792-1876 ♦ WEB: www.rpcity.or14 ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority CONCURRENT MEETINGS AGENDA Tuesday, June 9, 2009 Regular Concurrent Meetings — Open Session: 6:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular concurrent city meetings scheduled on the 2"d and 4°i Tuesdays of each month at 6:00 p.m. in the Council Chamber. City Council/CDC/RPFA Agendas and Minutes maybe viewed at the City's website: www.rpcity.or,- Council/CDC/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Clerk's Office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — *SEE NOTE ON LAST PAGE OF THIS AGENDA Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 11:00 a.m. the Friday before each regularly scheduled City Council meeting at City Hall, located at 130 Avram Avenue. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during,regular business hours. City of Rohnert Park CONCURRENT MEETINGS Amenda (2 of 5) June 9, 2009 _for City Council/Community Development Commission/Rohnert Park Financing uthority 6:00 p.m. CITY COUNCIL REGULAR MEETING - Call to Order Roll Call (Belforte CallinanMackenzie_ Stafford Breeze_) Pledge of Allegiance — Katie Conzelman, Student, Thomas Page Elementary School 1. PRESENTATIONS • Mayor's Presentation of Resolutions Acknowledging Green Building for Vida Nueva to Burbank Housing, Wright Contracting, Morse Cleaver Architects, Code Source Consulting 2. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS This time is set aside for City Staff to present a verbal report to the full Council on the activities of their respective departments. No action may be taken except to place a particular item on a future agenda for Council consideration. 1. Water Quality — 2008 Annual Water Quality Report 2. Community Center Complex Clean-up Event— May 30, 2009 3. 'Request from City Manager Steve Donley for Performance Evaluation 3. PUBLIC COMMENTS 4. CONSENT CALENDAR All items on the. consent calendar will be considered together by one action of the Council with ROLL CALL VOTE due to an Ordinance listed for adoption unless any Council Member or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: a. City Council Special Meeting — May 26, 2009 b. City Council Portion of Regular Concurrent Meetings — May 26, 2009 c. City Council Portion of Special Concurrent Meetings — June 2, 2009 2. Approval of City Bills/Demands for Payment 3. Resolution for Adoption: 2009-56 Establishing the Appropriations Limit for the City of Rohnert Park for the 2009-10 Fiscal Year Pursuant to Article XIII B of the California Constitution 4. Ordinance for Adoption: No. 817 Amending Section 10.20.010 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits on Certain Streets (Seed Farm Drive) RECESS the City Council meeting to N _City of Rohnert Park CONCURRENT MEETINGS Agenda (3 of 5) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority CONVENE the Community Development Commission meeting COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK AGENDA Tuesday, June 9, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CDC MEETING - Call to Order Roll Call (Belforte_ CallinanMackenzie_ Stafford_ Breeze_) 1. PUBLIC COMMENTS 2. CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: a. CDC Portion of Regular Concurrent Meetings — May 26, 2009 b. CDC Portion of Special Concurrent Meetings — June 2, 2009 2. Approval of CDC Bills/Demands for Payment 3. CDC Resolutions for Adoption: 2009-10 Authorizing and Approving Amendment No. 10 to the Agreement with Committee on the Shelterless (COTS) to Provide Management Services of CDC -Owned Shared Living Housing and a COTS -Leased Transitional Home on alma Street and Authorizing CDC Financial Assistance 2009-11 Authorizing and Approving Amendment No. 7 to the Agreement with Sonoma County Adult and Youth Development (SCAYD) to Provide Homeless Prevention Services for Households at Risk of Becoming Homeless Due to Temporary Financial Hardship 2009-12 approving Funding for Rebuilding Together Rohnert Park-Cotati (Rebuilding Together) Home Rehabilitation Services for Low and Very Low Income Homeowners of Rohnert Park 3. Bond Issues: Consideration of authorizing Bond Counsel to tender a portion of 2007H Bonds 1. Staff Report 2. Public Comments 3. Commission discussion/direction/action ADJOURNMENT of CDC RECONVENE the regular City Council meeting City of Rohnert Park CONCURRENT MEETINGS Agenda (4 of 5) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 5. REVENUE ENHANCEMENT OPPORTUNITIES — Consideration to direct the City Manager to issue Request for Proposals (RFPs) for Revenue Enhancement Advisor • Council discussion/direction/action 6. BUDGET MATTERS: FISCAL YEAR 2009-2010 BUDGET - Further Council review of proposals for FY 2009-2010 Budget • Council discussion/direction/action 7. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow members of the Council serving on Council subcommittees or on regional boards, commissions or committees to present a verbal report to the full Council on the activities of the respective boards, commissions or committees upon which they serve. No action may be taken except to place a particular item on a future agenda for Council consideration. Standing Committees Ad Hoc Committees • Budget Committee (GB/AB) • Education Committee (GB/JC) Liaison Reports 8. COMMUNICATIONS - Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 9. MATTERS FROM/FOR COUNCIL 1. Calendar of Events 2. City Council Agenda Forecast 3. Other informational items, if any 10. PUBLIC COMMENTS ADJOURN the City Council meeting to CONVENE the Rohnert Park Financing Authority meeting City of Rohnert Park CONCURRENT MEETINGS Agenda (5 of 5) June 9, 2009 _for City Council/Community Development Commission/Rohnert Park Financing Autliority ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, June 9, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA RPFA MEETING Call to Order Roll Call (Belforte Callinan Mackenzie_ Stafford Breeze_) 1. PUBLIC COMMENTS 2. RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: a. RPFA Portion of Regular Concurrent Meetings — May 26, 2009 ADJOURNMENT of RPFA meeting NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. CERTIFICATION OF POSTING OF AGENDA I, Terri Griffin, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the June 9, 2009, Regular Concurrent Meetings of the Rohnert Park City Council/CDC/RPFA was posted and available for review on June 5, 2009, at City Hall of the City of Rohnert Park, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rncity.org, Signed this 5"' day of June, 2009, at Rohnert Park, California. JH -060909 AGENDA-RPCity Council-CDC-RPFA.doc kyl o e An 0r July is your opportunity to represent your City in the 4th Annual Mayor's Challenge. The city with the most donors receives a beautiful painting created by local artist, Joyce Delario. The winning city earns bragging rights and the oil painting for one year. Before the next challenge begins, the painting will return to Blood Bank of the Redwoods to display at the blood center. Z _ .. # I Simply donate with Blood Bank of the Redwoods in July , and your donation counts for the city in which you reside. ROHNERT PARI( BLOOD DRIVES - JULY •-� _..� - _ Wednesday, July 8, 3:00 pm - 6:00 pm Longs - 6378 Commerce Blvd Tuesday, July 14, 8:00 am -11:00 am Kaiser - 5900 State Farm Drive Sunday, July 19,10:00 am -1:00 pm Raley's - 100 Raley's Town Center Saturday, July 25,11:00 am - 4:00 pm Pacific Market - 901 Golf Course Dr Distr. @ MtgS Of: & Z cc: / cc: File: File: * All donors at this location get a $5.00 off coupon to Pacific Market For more information call the Recruitment Department at 707-545-1222 or visit www.bbr.org. * Donation credit counted at time of registration and tallied by zip code. * Results are based on percentage of population. Sponsored by: Participating Cities: Cloverdale, Cotati, Healdsburg, Petaluma, North Bay Rohnert Park, Santa Rosa, Sebastopol, Sonoma, Windsor Corporation Current Title Holder: Sebastopol 2324 Bethards Drive Santa Rosa, CA 95405 707-545-1222 • www.bbrorg • info@bbr.org kyl e An a July is your opportunity to represent your City in the 4th Annual Mayor's Challenge. The city with the most donors receives a beautiful painting created by local artist, Joyce Delario. The winning city earns bragging rights and the oil painting for one year. Before the next challenge begins, the painting will return to Blood Bank of the Redwoods to display at the blood center. T ""^• . 1 - Simply donate with Blood Bank of the Redwoods in July and your donation counts for the city in which you reside. ROHNERT PARK SSL®®D DRIVES - ,JULY Wednesday, July 8, 3:00 pm - 6:00 pm Longs - 6378 Commerce Blvd Tuesday,. July 14, 8:00 am -11:00 am Kaiser - 5900 State Farm Drive Sunday, July 19,10:00 am -1:00 pm Raley's - 100 Raley's Town Center Saturday, July 25,11:00 am - 4:00 pm Pacific Market — 901 Golf Course Dr * All donors at this location get a $5.00 off coupon to Pacific Market For more information call the Recruitment Department at 707-545-1222 or visit www.bbr.org. * Donation credit counted at time of registration and tallied by zip code. * Results are based on percentage of population. Sponsored by: Participating Cities: Cloverdale, Cotati, Healdsburg, Petaluma, NoTtb Bay Rohnert Park, Santa Rosa, Sebastopol, Sonoma, Windsor Corporation Current Title Holder: Sebastopol 2324 Bethards Drive • Santa Rosa, CA 95405 • 707-545-1222 • www.bbrorg info@bbr.org a 11T/10 I-Ij Am OF July is your opportunity to represent your City in the 4th Annual Mayor's Challenge. The city with the most donors receives a beautiful painting created by local artist, Joyce Delario. The winning city earns bragging rights and the oil painting for one year. Before the next challenge begins, the painting will return to Blood Bank of the Redwoods to display at the blood center. Simply donate with Blood Bank of the Redwoods in July and your donation counts for the city in which you reside. ROHNE RT PARK BLOOD DRIVES - JULY Wednesday, July 8, 3:00 pm - 6:00 pm Longs - 6378 Commerce Blvd Tuesday, July 14,8:00 am -11:00 am Kaiser - 5900 State Farm Drive Sunday, July 19,10:00 am -1:00 pm Raley's - 100 Raley's Town Center Saturday, July 25,11:00 am - 4:00 pm Pacific Market - 901 Golf Course Dr * All donors at this location get a $5.00 off coupon to Pacific Market For more information call the Recruitment Department at 707-545-1222 or visit www.bbr.org. * Donation credit counted at time of registration and tallied by zip code. * Results are based on percentage of population. Sponsored by: North Bay Corporation 2324 Bethards Drive Participating Cities: Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol, Sonoma, Windsor Current Title Holder: Sebastopol Santa Rosa, CA 95405 • 707-545-1222 • www.bbrorg info@bbr.org CITY COUNCIL SPEAKER CARD Date: q Agenda Item #• Name: C -(ti, i 4 UM Address: =4 .&e]/o (ici S Phone: 766- S:- zza TOPIC:_ Brief Summary of Comments: Gt 'SCAI1 a, CITY COUNCIL SPEAKER CARD Date: 1 I Agenda Item #: Name: Q ^ e - Address: Phone: TOPIC: Co i\c, t ✓ Brief Summary of Comments: See Reverse 4 f y I CITY COUNCIL SPEAKER CARD Date: A -0'7- 0 / Agenda Item #: Name•4t/L Address // : (�QUo Phone:(70 -l/ AOL 7 7/' TOPIC: E'1�C7�C%L"� / Zll lVt46 L Brief Summary of Comments: See Reverse a 11" CITY COUNCIL SPEAKER CARD Date: -01-0q Agenda Item #: Name: iVL 0,42�cjLL. Address: L//Q(�(� \ -/ .5-7 '4,V rA Phone: 191 - 771,5 - TOPIC: ]/,5TOPIC: T Summary of Comments: See Reverse -> See Reverse -> /This Section fJr City Clerk Use Only) 6/9/09 City Council Agenda ITEM NO. 1 RESOLUTION NO. 2009-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Recognizing Burbank Housing, Wright Contracting, Morse Cleaver Architects, Code Source Consulting WHEREAS, green building practices provide a positive impact for people who live and work in buildings while also minimizing greenhouse gas emissions; and WHEREAS, the City of Rohnert Park has been recognized as a leader in the area of green building and climate change initiatives; and WHEREAS, The City Council has adopted a Green Building Ordinance that encourages conservation in the use of building materials, energy, and water; and - WHEREAS, the Vida Nueva "permanent supportive housing" project was approved prior to the City's adoption of the Green Building Ordinance; and " WHEREAS,' Vida Nueva's developer, contractor, architect and green building consultant collaborated to make Vida Nueva the first GreenPoint Rated residential green building project in Rohnert Park; and WHEREAS, the Vida Nueva project received a GreenPoint Rating of 106 points, which greatly exceeds the point threshold for multi -family projects required in the Rohnert Park Green Building Ordinance; and Now, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park recognizes Burbank Housing, Morse & Cleaver Architects, Wright Contracting, and Code Source Consulting for their concerted efforts to exceed the standards set forth in Rohnert Park's Green Building Ordinance and taking steps to make Vida Nueva an environmentally -friendly project. DULYAND REG this 26`x' day of May,'2009 ATTEST: '' CITY OF ROHNERT PARK F_ Cit ler dy Hau Mayor Amie Breeze 77 BELFORTE: AYE CALLINAN: AYE MAKENZIE: AYE. STAFFORD: AYE BREEZE: AYE AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0) Sampling Results = . Dwring the past year we have taken hundreds of water samples in order to determine the presence of any radioactive, biological, inorganic, volatile organic or synthetic organic contaminants. The table below shows only those contaminants that were detected in the water. The state allows us to monitor for certain substances less than once per year because the concentrations of these substances do not change frequent]*. In these cases, the most recent sample data is included, along with the year in which the sample was taken. REGULATED SUBSTANCES l�lZ'i PHG SUBSTANCE YEAR MCL (MCLG) AMOUNT RANGE AMOUNT RANGE (UNIT OF MEASURE) SAMPLED [MRDQ [MRDLGI DETECTED LOW -HIGH DETECTED LOW -HIGH VIOLATION TYPICAL SOURCE 1,2-Dichloroethane (ppt) 2008 500 400 88.75 78-103 NA NA No Discharge from industrial chemical 1 factories - Arsenic (ppb) 2008 10 0.004 6.4 2.3-15 NA NA No Erosion of natural deposits; runoff from orchards; glass and electronics i production wastes fAsbestos (MFL) 2006 7 7 NA NA .02 0-.34 No Internal corrosion of asbestos cement E water mains; erosion of natural deposits ? Barium (ppm) 2008 1 2 0.145 0.13- NA NA No Discharges of oil dnllmg wastes and I0.16 from metal refineries, erosion of natural deposits Chlorine (ppm) 2008 [4.0 (as [4 (as detectable .12-1.27 detectable NA No Drinking water disinfectant added C12)] C12)] residual residual for treatment 4 Chromium'(ppb) " 2008; 50 (100) NA NA 2.4 2.4-2.4 No Discharge from steel and pulp mills and chrome plating, erosion of natural deposits Fluoride (ppm) 2008 2.0 ' 1 .12 .11-.13 NA NA No Erosion of natural deposits; water additive that promotes strong teeth; discharge from fertilizer and l aluminum factories 1 t Gross Alpha Particle 2007 15 (0) 4 2.6-4.9 .21 0-3.5' No Erosion of natural deposits Activity (pCi/L) ( Haloacetic Acids (ppb) 2008 60 NA 3.6 .5-7 5.15 0.00- No By-product of drinking water 12.96 disinfection 1 Nitrate [as nitrate] (ppm) 2008 45 45 13.34 2-33 NA NA No Runoff and leaching from fertilizer use; leaching from septic tanks and I sewage; erosion of natural deposits Radium 228 (pCi/L) 2006 5 0.019 .5 0-1.5 .1' 0-.1' No Erosion of natural deposits . TTHMs [Total --2008 80 NA ` 14.31 7.1-20 20 10-30 No By-product of drinking water Trihalomethanes] (ppb) chlorination i Toluene (ppb) 2008 150 150 99.84 86-108 NA, NA No Discharge from petroleum and chemicaltories; underground gas tank leaks Uranium (pCi/L) 2007 20 0.43 3.3 1.94- NA NA No Erosion of natural deposits 4.04 SECONDARY SUBSTANCES SUBSTANCE YEAR PHG AMOUNT RANGE AMOUNT RANGE (UNIT OF MEASURE) SAMPLED SMCL (MCLG) DETECTED LOW -HIGH DETECTED LOW -HIGH VIOLATION TYPICAL SOURCE Chloride (ppm) 2008 500 NS 16.32 7.8-36 8.08 4.8-24 No Runoff/leaching from natural deposits; seawater influence s F Color (Units) 2008 15 NS 4.75 3-14 NA NA No Naturally -occurring organic materials } Corrosivity (Units) 2008 Non- NS 11.68 11.3-11.9 11.21 10.79-12.04 No Natural or industrially - corrosive influenced balance of hydrogen, carbon and oxygen in the water, affected by temperature t and other factors Iron (ppb) 2008 300 NS 377.17 .17-1900 200 200-200 No Leaching from natural deposits; industrial wastes Manganese (ppb) 2008 50 NS 49.83 35-72 68.33' 33-79 No Leaching from natural deposits Odor -Threshold (TON) 2008 3 NS NA NA • 22.3 1.3-77 No Naturally -occurring organic materials Specific Conductance 2008 1,600. NS NA NA 265 230-290 No Substances that form ions (PS/cm) when in water; seawater influence Sulfate (ppm) 2008 500 NS 11.8 2.2-29 8.64 2.4-12 No Runoff/leaching from - natural deposits; industrial wastes Total Dissolved Solids 2008 1,000 NS 283.33 210-380 125 73-180 No Runoff/leaching from (Ppm) , natural deposits Turbidity (NTU) 2008 5 NS 5.4 12-5.4 .20 .03-.92 No Soil runoff Zinc (ppm) 2008 5 NS 0.074 0.074-0.074 0.012 0.012-0.012 No Runoff/leaching from natural deposits; industrial wastes OTHER SUBSTANCE YEAR AMOUNT RANGE AMOUNT RANGE (UNIT OF MEASURE) SAMPLED DETECTED LOW -HIGH DETECTED Low -HIGH TYPICAL SOURCE Hardness' (ppm) 2008 150.2 87-240 90.1 42-115 Generally found in ground & surface water pH (Units) 2008 7.57 7.40-7.90 7.56 7.5-8.5 Measure of the acidity of water Radon 222' (pCi/L) 2008 NA NA 151 112-191 Erosion ofmatural deposits Sodium (ppm) 2008 26.44 17-69 18.83 7.3-37 Sodium refers to the salt present in the water and is generally naturally occurring 'We were required by the U.S. EPA to conduct an evaluation of our distribution system. this is known as an initial Distribution System Evaluation (IDSE) and is intended to identify locations in our distribution system that have elevated disinfection by-product concentrations. Disinfection by-products - Haloacetic Acids (HAAs) and Trihalomethanes (TTHMs) - result from continuous disinfection of drinking water and form when disinfectants combine with organic matter that naturally occurs in the source water. 'Sampled in 2008. 'Rohnert Park Water may be considered moderately hard when determining settings for water -using appliances such as dishwashers, finers and water softeners. 'Radon is a radioactive gas that you can't see, taste, or smell that can enter your home when released from tap wateI Exposure over a long period of time to air which transmits radon may cause adverse health effects. For additional information, call your State radon program (1-800-745-7236) or call EPA's Radon%fline (1 -900 -SOS -RADON). nitions AL (Regulatory Action Level): The. concentration of a contaminant which, if exceeded, triggers treatment or other requirements that a water system must follow. EPS/cm (microsiemens per centimeter) A unit ' expressing the amount of el&uical conductivity t' ;1 of a solution. } MCL (Maximum Contaminant Level): The , highest level of a contaminant that is allowed in 1 drinking water. Primary MCLS are set as close ; to the PHGs (or MCLGs) as is economically;' and technologically feasible. Secondary MCLS '(SmCLs) an; set to protect the odor, taste and appearance of drinking water. ' S MCLG (Maximum Contaminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs'are set by the U.S. EPA ' ;• MFL (million fibers per liter): A measure of, the presence of asbestos fibers that are longer than, 10 micrometers {,* MRDL (Ma>dmum Residual Disinfecunt Level): The level of a Ainfectant added for water treatment that mayiinot be ex'aeded otitic consumers tap. l n MRDLG (Maximum Residual Disinfectant Level Goal): The level of a disinfectant added for water treatment below"*which there is no known or expected risk io health. MRDLGs are sec by the U.S. EPA NA: Not applicable ND (Not detected):. Indicates that the substance was not found by laboratory analysis. i NS: No standard .t NTU (NephelometncTurrbtdit Units): Measurement of the clarity, or turbidity, of water. Turbidity in excess of 5'NTU is just ' noticeable to the average person ' KIIL (picocuries per litar): A measure of radioactivity. PDWS (PrimaryDrinkingWater Standard): MCLS and MRDLs for contaminants that affect health along with their monitoring and reporting requirements, and water treatment requirements. PHG (Public Health Goal): The level of a drin contaminant in king water below which there is no known or expected risk to health. PHGs are set by the California EPA ppb (parts per billion): One part substance per billion parrs waten(or micrograms per liter). t, ppm (parts per million): One part substance per million parts water (or milligram's per liter). i ppt (parts per trillion): One part substance per z. trillion parts water (or nanograms per lirer). TON (17rreshold Odor Number): A measure of or in water. �I TT (Treatment Technique): A required process intended to reduce the level of a contaminant in drinkingwater. 1 Water, System Improvements T6 protect and preserve your water system, `the City completed two major water system improvement projects this past year. The Water Storage Tanks 3 & 4 Recoating and Cathodic Protection Project was completed in 2008. This project consisted of applying a low VOC epoxy -based coating to the inside of both tanks - a maintenance technique used to, preserve the integrity of steel water tanks as well as protect water quality from potential contamination. Also, a cathodic protection system was added - a technique used to control the corrosion of metal surfaces. The City also completed several upgrades to its Supervisory Control and Data Acquisition (SCADA) System. This system monitors all components of the water production and delivery system 24 hours per day, 7 days per week. In the event of a system problem, a City operator is alerted through an automated alarm system. The SCADA upgrade project consisted of updating the monitoring and alarm components of the system and the replacement of several probes and sensors throughout the system. Utility Introduction WeV are pleased to provide you with this V year's Annual Water Quality Report. This edition covers all testing completed from January 1 through December 31, 2008. Over the years, we have dedicated ourselves to producing drinking water that meets or exceeds all state and federal 1' drinking water standards. We continually strive to adopt new and better methods for delivering the best quality drinking water to you. As new challenges to drinking water safety emerge, we remain vigilant in meeting the challenges of source water protection, water conservation and community education while continuing to serve the needs of our water users. Included in this report is a summary of results from t water quality tests, as well as an explanation of our water sources and information on how to interpret the data.. This ,"Consumer Confidence Report" is required by law, and we are proud to share our results with you. Drinking Water Source Assessment The Sonoma District, Department of Public Health, completed a "Drinking Water Source Assessment" for the City of Rohnert Park in January 2003 which is in accordance with guidelines issued by the State Department of Public, Health. The purpose of the Drinking Water Source Assessment is to determine if water sources in the community are vulnerable to contamination. It also includes an inventory of potential sources of contamination within the delineated area and provides a determination of the water supplys susceptibility to contamination by the identified potential sources. =z According to the Drinking Water Source Assessment Plan; { our water sources are most vulnerable to the following activities: chemical/petroleum storage, pesticide/fertilizer v used in association with parks and golf courses (note — pesticides and fertilizers are no longer used in City parks), transportation corridors (railroad/freeways/ highways/road right-of-ways), storm drain discharge points, storm water detention facilities, agricultural l drainage, golf course ponds, high-density housing, and utility stations (maintenance areas). If you would like to review the plan, please feel free to contact our -office during:_tegular',business-hours. ` (707) 588-3300.x"" ---- -- P100161k:#QI S,&d �l N 1� f. xs Baa � gpoZ ill pauuoJlad 8ut�sar taj% #: ixoa Aliwfi 2I3.LdM epua2V paunoj ,4!J 60/6/9 nlgd; tango2I3o 141D a03 .141110 asn -Y-D 403 lnf U-Pag sNJJ Important Health Information If present, elevated levels of lead can cause serious Some people may be more vulnerable to contaminants health problems, especially for pregnant women and in drinking water than the general population. young children. Lead in drinkingwater is primarily from Immunocompromised persons such as persons with materials and components associated with service lines cancer undergoing chemotherapy, persons who have and home plumbing. We are responsible for providing undergone organ transplants, people with HN/AIDS high quality drinking water, but cannot control the or other immune system disorders, some elderly, and variety of materials used in plumbing components. infants may be particularly at risk from infections. When your water has been sitting for several hours, you These people should seek advice about drinking water can minimize the potential for lead exposure by flushing from their health care providers. The U.S. EPA/CDC your tap for 30 seconds to 2 minutes before using water (Centers for Disease Control and, Prevention) guidelines for drinking or cooking. Ifyou are concerned about lead on appropriate means to lessen the risk of infection by in your water, you may wish to have your water tested. Cryptosporidium and other microbial contaminants are Information on lead in drinking water, testing methods, available from the Safe Drinking Water Hotline at (800) and steps you can take to minimize exposure is available 426-4791. from the Safe Drinking Water Hotline or at www.epa. gov/safewater/lead. Source Water Description ; The City of Rohner Park delivers treated water to its customers produced primarily (approximately 79% in 2008) by the Sonoma County Water Agency (SCWA). Water produced by SCWA originates from six Ranney Collectors (or Caissons) along the Russian River; seven production wells along the Russian River; and three,production wells along the Cotati Aqueduct in the Santa Rosa Plain. The primary supply is supplemented and blended with water from a series of 30 groundwater wells located throughout the City. Prior to blending, the water distributed From the City wells is treated with a chlorine disinfectant to protect the community against microbial contaminants. Combined, the City's water system provides roughly 1.7 billion gallons of clean drinking water every year. Additionally, Rohnert Park has seven water storage tanks with a total capacity of approximately 4.5 million gallons of treated water. This source is used to balance water system pressure during peak demand periods and also provides for fire protection. Arsenic in Water W11le your drinking water meets the federal and state standard for arsenic, it does contain low level's of arsenic. The arsenic standard balances the current understanding of arsenic's possible health effects against the costs of removing arsenic from drinking water. The U.S. EPA continues to research the health effects of low levels of arsenic, which is a mineral known to cause cancer in humans at high concentrations and is linked to other health effects such as skin damage and circulatory problems. Public Meetings Cttizens may also address comments directly to the Rohnert Park City Council which meets on the second and fourth Tuesday of each month at 6:00 P.M. at City Hall - 130 Avram Avenue. City Council meetings are open to the public with corresponding agendas posted to the City's website prior to each meeting - www.rpcity.org. GCD c v r'.)cn Cn — ;> 0 0� oaE;cn CD Questions? If you are interested in learning more about water quality or your water utility, please direct your questions, concerns or comments to the Department of Public Works at (707) 588-3300. 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If you are interested in learning more about water quality or your water utility, please direct your questions, concerns or comments to the Department of Public Works at (707) 588-3300. 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R. Donley, Sent: Thursday, June 04, 2009 4:44 PM To: Schwarz, Dan Subject: Closed Session I request that an item be placed on the next City Council agenda; requesting that the Council .set -a Closed Session to conduct an evaluation of my'performance. _ Stephen R. Donley w MINUTES OF THE ROHNERT PARK CITY COUNCIL ..SPECIAL MEETING . Tuesday, May 26, 2009 The City Council of the City of Rohnert Park met this date for a Special Meeting to commence at 2:00 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. CALL TO ORDER The Special Meeting of the City Council of the City of Rohnert Park was called to order by Mayor Breeze at 2:05 p.m: r' ROLL CALL Present: Amie Breeze, Mayor Gina Belforte, Vice Mayor Joe Callinan, Council Member Jake Mackenzie, Council Member. Pam Stafford, Council Member Absent: None Staff and consultants participating in all or part of the special meeting: Daniel Schwarz, Interim City Manager; Michelle Marchetta Kenyon, City Attorney; Sandy Lipitz, Director of Administrative Services; Darrin Jenkins, Director of Engineering Services/City Engineer; John McArthur, Director of Utilities/General Services; Guy Miller ,Recreation Services Manager; and Judy Hauff, City Clerk. Bruce Heid, IEDA, was also in attendance for the closed session. Community Media Center staff present for the recording and televised production of the special meeting: Tollah Bennington and Vanessa Vann, Interns. 1. PUBLIC COMMENTS Due to the numerous speaker cards submitted for public comments, Mayor Breeze advised Council would adjourn to closed session to handle the first item listed on the agenda for closed session while the television crew sets up to televise this session. Council will reconvene the special. meeting to handle the remaining items listed on the special meeting agenda before returning to closed session. 2. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A Mayor Breeze adjourned this special meeting to Closed Session at 2:05 p.m. to discuss: CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code §54956.8) Property: 1455 Golf Course Drive (Assessor's Parcel number' 160-400-055) City Negotiator: Daniel Schwarz, Interim City Manager Negotiating parties: City of Rohnert Park and J. Wade Roach, Chief Financial Officer, Cotati- Rohnert Park Unified School District Minutes of the Rohnert Park City Council SPECIAL MEETING (2 of 5) May 26, 2009 3. RECONVENE SPECIAL MEETING OPEN SESSION - Mayor Breeze reconvened the special meeting open session at 2:25 p.m. with all Council Members present. 4. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1). Mayor Breeze advised Council met in closed session regarding the first matter listed on the Special Meeting Agenda and that there was no reportable action from closed session. PUBLIC COMMENTS: Mayor Breeze invited members of the public to come forward to speak at 2:26 p.m. 'Due to the number of speaker cards submitted, she advised there would be a 1 %2 minute time limit per speaker. Speakers commented on beneficial aspects of activities and programs at the Senior Center, expressed concerns about the current City budget process and asked. about the status of the Senior Center (Codding Recreation Center) as follows: 1. Joan Talbot; new local resident at Oakview 2. Elaine Sampson, resident at the Altamont 3. John D. Giguere, resident at the Altamont 4. Cora Root, resident at the Altamont 5. Patty Goodwin, Property Manager at the Altamont o_ 6. Linda Sime, resident at the Altamont 7. William Davis, resident 8. Marion Ackerman, Volunteer at Senior. Center and local resident 9. Leona Tockey, resident at the Altamont 10. Patricia Fannily, local resident 11. Rae Choulnard, local resident on behalf of her mother, a local resident at the Altamont 12. Armando Rodriquez -Mar, resident at the Altamont 13. Dale Ann Knight, Windsor resident, Member of the Rotary Club of Rohnert Park-Cotati 14. Carlos Deza, local resident 15. Roland Berard, local resident 16. Eva Tours, local resident at Oakview 17. Patricia Pendergraph, local resident 18. Bernie Altman, Secretary at the Senior Center 19. Juanita O'Conner, local resident Mayor Breeze closed public comments at 2:59 p.m. Interim City Manager Schwarz responded to question from Mayor Breeze that information on the City's demographics can be downloaded free from the city's website or copies can be purchased at City Hall, and staff will provide the current information on the City's demographics to Secretary Bernie Altman at the Senior Center for those who don't have access to computers. Council concurred. Minutes of the Rohnert Park City Council SPECIAL MEETING (3 of 5) May 26, 2009 5. Fiscal Year 2009-2010 Budget Options (Continued from May 12, 2009 Council Agenda) Director of Administrative Services Lipitz continued the Power Point -presentation for 'review of this. item continued from I the May 12, 2009 Council meeting. This included review of the options on levels of service to consider for the Recreation Department, Performing Arts Center, and Finance Department; review of proposed positions to be eliminated for all City Departments, Projected Reserve Balances at June 30, 2009, and Cash Flow Timeline representing the level of service for the Basic Budget over the next three fiscal years projecting a zero cash balance in the year following fiscal year ending July 2011. Responses to Council questions on this item were provided by Director of. Administrative Services Lipitz, Interim City Manager Schwarz, City Attorney Kenyon, and Recreation Services Manager Miller. Councilmember Mackenzie left the Chamber during this report at approximately 4:44 p.m. and ' returned to the meeting at approximately 4:47 p.m. • Council discussion/direction Council discussion included .each Council Member expressing preferences throughout review of the budget options. Interim City Manager Schwarz responded to question from Mayor Breeze that sufficient direction was provided, during this discussion for staff to prepare accordingly the portions of the program the Council expressed agreement and prepare options on the areas without Council consensus. 6. BUDGET SESSION ITEMS: 1. Engineering & Community Development Reorganization — Consideration of Job Description for Planning and Building Manager a. Interim City Manager Schwarz reviewed the staff report provided for this item and responded to Council questions. Mayor Breeze left the Chamber during this report at approximately 5:00 p.m. and returned to the meeting at approximately 5:04 p.m. b. Public Comments: None c. Resolution for Adoption: 2009-49 Approving New Classification, Job Description and Salary Range for Planning and Building Manager and Authorizing Recruitment for Position MOVED by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, Resolution No. 2009-49 was ADOPTED. Minutes of the Rohnert Park City Council SPECIAL MEETING (4 of 5) , May 26, 2009 4. Landscape Maintenance Consideration of Department of Public Works restructure to include handling of City landscape maintenance a. Interim City Manager Schwarz and Director of Utilities/General Services McArthur reviewed the staff reports provided for. this item and responded to Council questions. Vice Mayor Belforte left the Chamber during this report at approximately 5:10 p.m. and returned to the meeting at approximately 5:14 p.m. City Attorney Kenyon left the Chamber during this report at approximately 5:17 p.m. and returned to the meeting at approximately 5:24 p.m. b. Public Comments: Mayor Breeze invited members of the public to come forward to speak on this item. No one responded. MOTION by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED 3 — 2 with Council Member Callinan and Mayor Breeze dissenting, to terminate the current landscape maintenance services contract and implement the transition of landscape- maintenance services to an in-house operation as recommended by staff, also to check into possibilities of partnering with the School District, and to include as part of this motion language provided in the prior staff report that a condition of..probation for the employees is that the proposed landscape maintenance operation generate the savings anticipated in the staff report, was APPROVED. 5. City Pools — Review of options to consider for City pools including:. use of redevelopment money to assist with reconstruction of City pools; launching a public outreach process to discuss the future of Alicia and Ladybug Pools; and interim program for 2009 swim season a. Interim City Manager Schwarz and Director of Utilities/General Services McArthur reviewed the staff reports provided for this item and responded to Council questions. City Attorney Kenyon also responded to Council questions. b. Public Comments: Mayor Breeze invited members of the public to come forward to speak on this item at 5:48 p.m. Bill Conner, local resident, supported closure of A & L pools and recommended the possibility of one pool on the south side of Rohnert Park Expressway having extended hours and longer into the year if participation should call for it. Mayor Breeze closed public comments at 5:54 p.m. MOTION by Council Member Mackenzie, seconded by Vice Mayor Belforte, and CARRIED 4 — I with Council Member Callinan dissenting, not to open A & L Pools this 2009 year, direct the Interim City Manager to have staff proceed with the (V I Minutes of the Rohnert Park City Council SPECIAL MEETING (5 of 5) May 26, 2009 public outreach process concerning the future of A & L pools, authorize staff to implement a program for free weekend swim at B, H & M Pools for the 2009 swim season, and with acceptance of friendly amendment by Mayor Breeze, to explore the possibility of keeping a pool open on the south side of the Expressway longer into the year and with extended hours, was APPROVED. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A Mayor Breeze adjourned the City Council special meeting to Closed Session at 6:00 p.m. to discuss: CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Daniel Schwarz, Interim City Manager Employee organizations: Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Employees' International Union (S.E.I.U.) Local 1021 Rohnert Park Public Safety Managers' Association (RPPSMA) RECONVENE SPECIAL MEETING OPEN SESSION Mayor Breeze reconvened the City Council special meeting open session at 6:46 p.m. with all Council Members present. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) Mayor Breeze advised Council met in closed session regarding the second matter listed on the Special Meeting Agenda and that there was no reportable action from closed session. ADJOURNMENT There being no further business, Mayor Breeze adjourned the special meeting of the City Council at 6:47 p.m. Ju Ha f, City CI City of Rohnert Park Amie Breeze, Mayor City of Rohnert Park `i� For City Council Agenda - ITEM NO. 4(1) These minutes are REDISTRIBUTED"to include the TIME the meeting was called to order on page 1, which was inadvertently omitted on the set previously provided. ✓6/8/09 -JH MINUTES OF THE REGULAR CONCURRENT MEETINGS OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, May 26, 20.09 The City Council of the City of Rohnert Park met this date for Regular Concurrent Meetings.of . the Rohnert Park City Council, Community Development Commission of the City- of Rohnert Park, and Rohnert Park Financing Authority, to commence at 6:30 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. CALL. TO ORDER The Regular. Meeting, of the City Council of the City of Rohnert Park was called ' to order by Mayor Breeze at 6:47 p.m. ROLL CALL ' Present: Arnie Breeze, Mayor Gina Belforte, Vice Mayor Joe Callinan, Council Member Jake Mackenzie; Council Member Pam Stafford, Council Member Absent: None Staff and consultants participating in all or part of the special meeting: • Daniel Schwarz, Interim City Manager; Michelle Marchetta Kenyon, City Attorney;, Terri Griffin, Deputy City Clerk; Brian Goodman, Housing & Redevelopment Assistant; Ron Bendorff, Director of Community Development; George Brannen, Public Safety Community Services Officer; Maureen Rich, Senior Planner; Patrick Barnes, Deputy City Engineer; Darrin Jenkins, Director of Engineering Services/City Engineer; Wulff Reinhold, Public Safety Sergeant; and Judy Hauff, City Clerk. Community Media Center staff present for the recording and televised production of the special meeting: Tollah Bennington and Vanessa Vann, Interns. PLEDGE OF ALLEGIANCE Casey. Perry, Student, Thomas Page Elementary School, led the Pledge of Allegiance., Mayor Breeze presented Casey with acard and pen. Mayor Breeze asked if Council was willing to move Item No. 5 on Rancho Verde. Subdivision Map and Item No. 2 for Public Comments forward on the agenda to be handled at this time: Council agreed. Minutes of the City of Rohnert Park Concurrent Meetings (2 of 11) May 26, 2009 for City'Council/Community Development CommissionlRolinert Park Financing A ulhority 2. PUBLIC COMMENTS Mayor Breeze opened public comments at approximately 6:50 p.m. and noted that most of the speaker cards submitted were for'the Rancho Verde item which would be handled next on the agenda so those speakers could wait for the item unless they preferred to speak now. Carisse Ballard, on behalf of students participating in the'Expeditionary Learning Program, submitted a letter to the. City Council thanking the Council Members who helped recently on continued efforts for the Copeland Creek Restoration Project of the Sonoma County Water Agency. Council Member Mackenzie and Council Member Stafford acknowledged that they participated in this successful program on Expeditionary Learning. . Council Member Mackenzie suggested the City Council, through the Mayor, consider honoring the students; parents and teachers of Mountain Shadows Middle School for putting on this program, and to. make a commendation and presentation in the near future recognizing their efforts. Council agreed As previously indicated in these minutes, Item No. 5 was moved forward on the agenda and handled at this time. 5. Rancho Verde California Tentative Subdivision Map — Consideration of resolution approving Supplemented Application for Tentative Subdivision Map for Rancho Verde California to allow for a subdivision and conversion of an existing rental mobile home park to a resident ownership mobile home park for the park commonly referred to as Rancho Verde Mobile Home Park. The site contains 41.40 acres and is located at 750 Rohnert park Expressway, Assessor's Parcel Number 143-040-049. L. Maureen Rich, Senior Planner, reviewed the report for this item. She and City Attorney Kenyon responded to Council questions,on this item. Jon Rodrique, Applicant, reviewed reasons supporting the application via Power Point presentation. He and Sue Loftin of the Loftin Firm, representing the applicant, responded to Council questions on this item. 2. Public Hearing: Mayor Breeze opened the public hearing at approximately 7:50 p.m. Speakers expressed opposition or support of the application for the conversion of the existing rental mobile home park to a resident ownership mobile home park, commonly referred to as Rancho Verde Mobile Home Park, as follows: 1) Len Carlson, resident, Rancho Grande Mobile Home Park, opposed conversion. 2) Robert Fleak, resident, Rancho Grande Mobile Home Park, supported conversion. 3) Larry Esparza, former GSMOL President, resident, Rancho, Verde Mobile Home Park — supported conversion. 4) Joshua Baker, resident, Rancho Verde Mobile Home Park, opposed the conversion. 5) Maria Eliset Perez Lopez, resident, Rancho Verde Mobile Home Park, supported conversion. Minutes of the City of Rohnert Park Concurrent.Meetinf4s• (3 of 11) May 26, 2009 for City CounciUCommunityDevelopment Commission/Rohnert Park FinancingAuthority 6) Lori Janda, resident, Rancho Verde Mobile Home Park, supported the conversion. 7) Sue Loftin of Loftin Firm, representing the applicant, shared further clarification in support of conversion 8) Les York, resident, Rancho Verde Mobile Home Park, supported the conversion. 9) Wendy Cromwell, resident, Rancho Verde Mobile Home Park, supported conversion. 10) Elaine Richter, resident, Rancho Grande Mobile Home Park, opposed conversion. 11) David Grabill, Attorney for residents of Rancho -Verde Mobile Home Park, opposed conversion. 12) Steven Young, resident and owner of several homes in Rancho Verde Mobile Home Park, supported conversion. 15) Debbie Clarkson, resident, Rancho Verde. Mobile Home Park, supported conversion. 16) Victoria Swing, resident, Rancho Verde Mobile Home Park, supported conversion. 17) Sue Hollen, resident, Hudis Street, support conversion. - 18) Geraldine Duncann, resident, Rancho Verde Mobile Home Park, opposed the conversion. ' 19) Patrick Pirot, resident, Rancho Verde Mobile Home Park, supported conversion. 20) Tom Kesker, represents the applicant, supported conversion. 21) Theresa Eaton, resident, opposed conversion. Mayor Breeze closed the public hearing at approximately 8:30 p.m. 3. Resolution for Adoption: 2009-54 Approving the Tentative Subdivision Map for Rancho Verde Located at 750 Rohnert Park Expressway, Assessor's Parcel No. 143-040-049, Filed by RVP Rohnert Park, LP a California Limited partnership (Successor - In -Interest to Indian Springs, Ltd.) MOTION by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED 3 — 2 with Council Member Callinan and Vice Mayor Belforte dissenting, reading was waived and Resolution,No. 2009-54 was ADOPTED. RECESSED: Mayor Breeze called a recess of the City Council meeting at 8:55 p.m. RECONVENED: Mayor Breeze reconvened the City Council meeting at 9:05 p.m. with all Council Members present. She returned the meeting to regular agenda order beginning with Item No. 1 for handling at this time. 1. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS 1. Website Update Brian Goodman, Housing &Redevelopment Assistant, and Terri Griffin, Deputy City Clerk, reviewed beneficial aspects of the City's new website to be launched June 1St via power point presentation. Angie Smith, Purchasing Agent, and David Rowley, Information Services (IS) Operations Manager, were recognized as' other staff representatives who assisted with this process. Minutes of -the City of Rohnert Park Concurrent Meetings (4 of 11) May 26, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority 2:- Green Building Ordinance Two Year Update Peter Bruck, Building Official,. reviewed the staff report via power point presentation providing the two year update on the Green Building Ordinance (GBO) which became effective July 1, 2007. 3. Annual Policy. Review of the Growth Management Program Ron Bendorff, Director of Community Development, reviewed the staff report provided for the Annual Policy Review of the Growth Management Program. 4. • Roadway Projects Summer 2009 Pat Barnes, Deputy City Engineer, via power point presentation; reviewed plans for the Roadway Projects Summer 2009 funded by Proposition 1B, Measure M, Gas Tax.and Stimulus Funds. 2.. PUBLIC COMMENTS This item was moved forward and handled earlier on the agenda. 3. CONSENT CALENDAR 1. - Approval of Minutes for: a. City Council Special Meeting — May 1, 2009 b. City Council Portion of Regular Concurrent Meetings — May 12, 2009' 2. Approval of City Bills/Demands for Payment 3. Accepting Cash/Investments Report for Month Ending April 2009 4. Resolutions for Adoption: 2009-50 Rejecting Proposals for Replacement Dump Truck for the Public Works Department 2009-51 Rejecting the Claim of Cortney Buletti (re: alleged Police Action) 2009-52 Recognizing Burbank Housing, Wright Contracting, Morse Cleaver Architects, Code Source Consulting for the Vida Nueva Project 5. Authorizing City of Rohnert Park Comment Letter on Draft Environmental Impact Report (EIR) for the North Coast Railroad Authority (NCRA) Russian River Division Freight Rail Project (SCH #2007072052) MOVED by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and the Consent Calendar as presented was APPROVED. Minutes of the City of Rohnert Park Concurrent Meetings (5 of 11) May 26, 2009 _for City CounciUCommunity Development Commission/Rohnert Park Financing Authority 4. WEED ABATEMENT PROTEST HEARING — Consideration of Abatement of Weeds that Are Growing Within the City Boundaries, which Pose a Fire Hazard and Health Menace and Are Otherwise Noxious and Dangerous and Cause A Public Nuisance 1. George Brannen, Community Services Officer Fire Division, explained the staff report. provided for this item and responded to Council questions. 2. PUBLIC HEARING for property owners having objections to the proposed destruction or removal of hazardous weeds. Mayor Breeze opened the public hearing at approximately 9:42 p.m. There being no one desiring to speak, Mayor Breeze closed the public hearing. 3. Resolution for Adoption: 2009-53 Ordering the City Manager to Abate Nuisances Existing within the City MOVED by Council Member Mackenzie, seconded by Council°Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and Resolution No. 2009-53 was ADOPTED. 5.. Rancho Verde California Tentative Subdivision Map This item was moved forward and handled earlier on the agenda 6. SPEED LIMIT ORDINANCE — Consideration of Amending Section 10.20.010 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits on Certain Streets 1. Patrick Barnes, Deputy City Engineer, reviewed the staff report provided for this item via power point presentation and responded to Council questions. 2. Public Comments: Mayor Breeze invited members of the public to come forward to speak on this item at approximately 9:51 p.m. No one responded. 3. Ordinance for Introduction: Waive Further Reading and Introduce Ordinance by Reading Title: No. 817 Amending Section 10.20.010 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits on Certain Streets MOVED by Vice Mayor Belforte, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and Ordinance No. 817 was INTRODUCED BY ROLL CALL VOTE. . Minutes of the City ofRohnert Park Concurrent Meetings (6 of 11) May 26, 2009. for City CounciUCommunity Development Commission/Rohnert Park Financing Authority 7. Update on Proposed Parking Permit Ordinance 1. Wulff Reinhold, Sergeant,, reviewed the information provided for this item including recent memo sent to "TVI" and "R" neighborhoods requesting input regarding parking issues, and responses received from the survey. Sergeant Reinhold updated Council on the process involved for the proposed Parking Permit Ordinance with a .full staff report anticipated by the end of next month and responded to Council questions. City Attorney Kenyon also responded to Council questions on this item. 2. Public Comments: Mayor Breeze invited members of the public to come forward to speak on this item at approximately 10:10 p.m. 1) Shawn Kilat, resident, Rebecca Way, opposed the proposed parking permit ordinance. 2) Morgan Carvajal, student at Sonoma State University, opposed the proposed parking permit ordinance. 3) Cameron Baxter, student at Sonoma State University and newly elected .Senator of-. SSU Students Inc., opposed the proposed parking permit ordinance. 4) Jennifer Yuhas, student at Sonoma State University and newly elected Senator of SSU Students Inc., opposed the proposed parking permit ordinance: There being no one further desiring to speak, Mayor Breeze closed public comments at approximately 10:29 p.m. 3. Council discussion/direction Council comments included general consensus commending the 65% majority of a neighborhood required for a parking permit process as an aspect of the proposed, ordinance; :recognition of differing opinions from residents with results of the recent survey; and future Council, consideration of this matter would be to consider putting a parking permit ordinance in place that would allow citizens to be able to make a choice. City Attorney Kenyon left the Chamber at approximately 10:31 p.m. 8. Fiscal Hardship Resolution — Consideration of adopting a Fiscal Hardship Resolution as . recommended by the League of California Cities 1. Interim City Manager Schwarz explained this resolution prepared for Council consideration as recommended by the League of California Cities which provides an opportunity for citizens to be informed. More detailed information is available on the website http://www:califomiacityfinance.com/ERAFbyCilyO8.pdf 2. Public Comments: Mayor Breeze invited members of the public to come forward to speak on this item at approximately 10:39 p.m. No one responded. Im Minutes of the.City of Rohnert Park Concurrent Meetings (7 of 11) May 26, 2009 for City CounciUCommunity Development Commission/RMnert Park Financing Authority 3. Resolution for'Adoption: 2009-55 Finding a Severe Fiscal Hardship will Exist if Additional Local Property Tax Funds are Seized and Additional Unfunded Mandates are Adopted by the State of California MOTION by Council Member Stafford, seconded by Vice Mayor Belforte, and CARRIED. UNANIMOUSLY, reading was waived and Resolution No. 2009-55 was ADOPTED. 9. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS Standing Committees • Economic Development Committee: Mayor Breeze and Vice Mayor Belforte reported on this Economic Development Committee meeting ' held on May 22'd which Interim City Manager Schwarz and Director -of Community Development Bendorff also attended. Items' were reviewed as listed on the agenda distributed for this meeting including: University of Sports 2009/10 funding request for Banner Program; Sonoma Mountain Business Cluster 2009/10 funding request; Chamber of Commerce Scope of Services and funding allocation . for 2009/10; Chamber event to be held July 25`h for Family Fun Day in A Park; and 2009 Art & Wine Festival to be held October 11 `h at DoubleTree area near Mary's Pizza. City Attorney Kenyon returned to the meeting during the above report at approximately 10:38 p.m. Ad Hoc Committees • Budget Committee: Mayor Breeze advised this committee did not meet. • Education Committee: Mayor Breeze advised this committee did not meet Liaison Reports • Russian River Watershed Association: Council Member Mackenzie reported the Russian River Watershed Association meeting was held on May 14`h and included presentation of awards for 2009 Student Video Contest and Student Environmental Column winners. • Sonoma County Waste Management Agency: Interim City Manager Dan Schwarz reported on the Sonoma County Waste Management Agency meeting held on May 20`h which included wrestling with relocation of compost site and working on an item to have more say on recycling at large events. ` • Senior Citizens Advisory Commission: Mayor Breeze reported on the Senior Citizens Advisory Commission meeting held May 21" which she and Liaison Alternate Council Member Callinan attended as well as Interim City Manager Schwarz;' Director of Administrative Services Lipitz and Recreation Services Manager Miller. The meeting was highly attended by seniors and others with many questions on the status of the Senior Center similar to questions presented Dere earlier this evening. Mayor Breeze shared that the Rotary Club has invested money for counter tops at the Senior Center and plans to provide computers. Minutes of the City of Rohnert Park Concurrent Meetings (8 of 11) • May 26, 2009 for City CounciUCommunityDevelopment Commission/Rohnert Park Financing Authority. 10. COMMUNICATIONS Vice Mayor Belforte called attention to two communications received on the Senior Center and reiterated there is no intention of closing the Senior Center. 11. MATTERS FROM/FOR COUNCIL 1. Calendar of Events:, Mayor Breeze -brought attention to this item provided for informational purposes. 2.' City Council Agenda Forecast: Mayor Breeze brought attention to .this item provided for informational purposes. 3. Mayor. Calling for Juhe.2009 Weekly. Council Meetings to Address Budget Issues Mayor Breeze explained the necessity of calling weekly Council meetings during June to address current budget issues. COUNCIL CONSIDERATION OF CONTINUING THIS MEETING PAST 11:00 P.M. MOTION by .Council Member Mackenzie, seconded by Council Member Callinan, and CARRIED UNANIMOUSLY, to continue this Council meeting past .11:00 p.m. until unfinished agenda items are concluded, was APPROVED. - 4. Other informational items: Council Member Stafford advised she, attended the North Bay Business .Association meeting this week which included pointing out how the Sonoma Mountain -Business Cluster helps cities around us and encourages others to not just be promoting businesses in your own city. Council Member Stafford advised she attended another meeting recently where the Area Manager for Home Depot shared sales are up with the big upsweep of people taking,out their grass for conservation landscaping. Council Member Stafford brought, attention to an article in the recent Western City Magazine regarding'how cutting redevelopment kills jobs and how important it is to keep redevelopment going. Council Member Mackenzie' advised it was his pleasure to represent the City to welcome the Memorial Day Service participants yesterday, May 25'n. He commended the program and noted that Council Member Stafford and Vice Mayor Belforte also attended. Vice Mayor Belforte commended the successful event for Officer Friendly/Jones held Saturday, May 23`d, noting that she and Chief Masterson spoke on behalf of the City. The event honored Officer Friendly for all he's done for the City and community. Minutes of the City of Rohnert Park Concurrent Meetin s (9'. Of 11 May 26 2009 or City CounciLlCommunity Development CommissionlRohnert Park Financing Authori 12. PUBLIC COMMENTS Mayor Breeze invited members of the public to come forward to speak. No one responded. ADJOURNMENT There being no further business, Mayor Breeze adjourned the City Council regular meeting at - 11:05 p.m. to consecutively and separately convene the meetings of the Community Development Commission and the Rohnert Park Financing Authority. Minutes of the City of Rohnert Park Concurrent Meetings (10 of 11) May 26, 2009 for City CounciUCommunity Development Commissio&Rohnert Park Financing Authority MINUTES FOR THE MEETING OF THE COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE .CITY OF ROHNERT PARK Tuesday, May 26, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CALL TO ORDER The Regular Meeting of the Community Development Commission of the City of Rohnert Park was called to order by Chair Breeze at 11:05 p.m.. ROLL CALL Present: Arnie Breeze, Chair Gina Belforte, Vice Chair Joe Callinan, Commissioner Jake Mackenzie; Commissioner Pam Stafford, Commissioner Absent: None Staff participation: Daniel Schwarz, Interim Executive Director; Michelle Marchetta Kenyon, General Counsel; and Judy Hauff, Secretary. 1. PUBLIC COMMENTS .Chair Breeze invited members of the public to come forward to speak. No one responded 2. CDC CONSENT CALENDAR 1. Approval of Meeting Minutes for: a. CDC Portion of Regular Concurrent Meetings — May 12, 2009 2. Approval of CDC Bills/Demands for Payment 3. Approval of CDC Cash Reports for Month Ending April 2009 MOVED by Commissioner Mackenzie, seconded by Commissioner Stafford, and CARRIED UNANIMOUSLY, reading was waived and the CDC Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Chair Breeze adjourned the CDC meeting at 11:06 p.m. Minutes of the City of Rohnert Park Concurrent Meetings (11 of 11) May 26,20 09 for City CounciUCommunity Development Commission/Rohnert Park Financing Authori MINUTES FOR THE MEETING OF THE ROHNERT PARK FINANCING AUTHORITY (RPFA) Tuesday, May 26, 2009 .Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CALL TO ORDER The Regular Meeting of the Rohnert Park Financing Authority was called to order by Chair Breeze at 11:06 p.m. ROLL CALL Present: Arnie Breeze, Chair Gina Belforte, Vice Chair Joe Callinan, Board Member Jake Mackenzie, Board Member Pam Stafford, Board Member Absent: None Staff participation: DanSchwarz, Interim Executive Director; Michelle Marchetta Kenyon, General Counsel; and Judy Hauff, Secretary. 1. PUBLIC COMMENTS Chair Breeze invitedmembers of the public to come forward to speak. No one responded. 2. RPFA CONSENT CALENDAR 1. Approval of Minutes for: a. RPFA Portion of Regular Concurrent Meetings — May 12, 2009 2. Approval of RPFA Cash Reports for Month Ending April 2009 MOVED by Board Member Mackenzie, seconded by Board Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and the Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Chair Breeze adjourned the meeting of the RPFA at 11:07 p.m tl�', SZ2L� . . - Jud aufi; CiVoerk Amie Breeze, Mayor City of Rohnert Park City of Rohnert Park I MINUTES OF THE REGULAR CONCURRENT MEETINGS OF THE CITY OF ROHNERT-PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, May 26, 2009 The City Council of the City of Rohnert Park met this date for Regular Concurrent Meetings of the Rohnert Park City Council, Community Development Commission of the City of Rohnert Park, and Rohnert Park Financing Authority, to commence at 6:30 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. CALL TO ORDER ROLL CALL Present: Arnie Breeze, Mayor Gina Belforte; Vice Mayor Joe Callinan, Council Member Jake Mackenzie, Council Member Pam Stafford, Council Member Absent: None Staff .and "consultants participating in. all or part of the special meeting: Daniel Schwarz, Interim City Manager; Michelle Marchetta Kenyon, City Attorney; Terri Griffin, Deputy City Clerk; Brian Goodman, Housing & Redevelopment Assistant; Ron Bendorff, Director of Community Development; George Brannen, Public Safety Community Services Officer; Maureen Rich, Senior Planner; Patrick Barnes, Deputy City Engineer; Darrin Jenkins, Director of Engineering Services/City Engineer; Wulff Reinhold, Public Safety Sergeant; and Judy Hauff, City Clerk. Community Media Center staff present for the recording and televised production of the special meeting: Tollah Bennington and Vanessa Vann, Interns. PLEDGE OF ALLEGIANCE Casey Perry, Student, Thomas Page Elementary School, led the Pledge of Allegiance. Mayor Breeze presented Casey with a card and pen. Mayor Breeze asked if Council was willing to move Item No. 5 on Rancho Verde Subdivision Map and Item No. 2 for Public Comments forward on the agenda to be handled at this time. Council agreed. Minutes of the City of Rohnert Park Concurrent Meetinl4s (2 of 11) 1 May 26, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority 2. PUBLIC COMMENTS Mayor Breeze opened public comments at approximately 6:50 p.m. and noted that most of the speaker cards submitted were for the Rancho' Verde item which would be handled. next on the agenda so those speakers could wait for the item unless they preferred to speak now. Carisse Ballard, on behalf of students participating in the Expeditionary Learning Program; submitted a letter to the City Council thanking the Council Members who helped recently on continued efforts for the Copeland Creek Restoration Project of the Sonoma County Water Agency. Council Member Mackenzie and Council' Member Stafford acknowledged that they participated in this successful program on Expeditionary Learning. Council Member Mackenzie suggested the City Council, through the Mayor, consider honoring the students, parents and teachers of Mountain Shadows Middle School for putting on this program, and to make a commendation and presentation in the near future recognizing their efforts. Council agreed As previously indicated in these minutes, Item No. 5 was moved forward on the agenda and handled at this time. 5. Rancho Verde California Tentative Subdivision Map — Consideration of resolution approving Supplemented Application for Tentative Subdivision Map for Rancho Verde California to allow for a subdivision and conversion of an existing rental mobile home park to a resident ownership mobile home park for the park commonly referred to as Rancho Verde Mobile Home Park. The site contains 41.40 acres and is located at 750 Rohnert park Expressway, Assessor's Parcel Number 143-040-049. 1. Maureen Rich, Senior Planner, reviewed the report for this item. She and City Attorney Kenyon responded to Council questions on this item. Jon Rodrique, Applicant, reviewed reasons supporting the application via Power Point presentation. He and Sue Loftin of the Loftin Firm, representing the applicant, responded to Council questions on this item. 2. Public Hearing: Mayor Breeze opened the public hearing at approximately 7:50 p.m. Speakers expressed opposition or support of the application for the conversion of the existing rental mobile home park to a resident ownership mobile home park, commonly referred to as Rancho Verde Mobile Home Park, as follows: 1) Len Carlson, resident, Rancho Grande Mobile Home Park, opposed conversion. 2) Robert Fleak, resident, Rancho Grande Mobile Home Park, supported conversion. 3) Larry Esparza, former GSMOL President, resident, Rancho Verde Mobile Home Park — supported conversion. 4) Joshua Baker, resident, Rancho Verde Mobile Home Park, opposed the conversion. 5) Maria Eliset P6rez Lopez, resident, Rancho Verde Mobile Home Park, supported conversion. ,Y. Minutes of the City of Rohnert Park Concurrent .Meetings (3 of 11) May 26, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 6) Lori Janda, resident, Rancho Verde Mobile Home Park, supported the conversion. 7) Sue Loftin of Loftin Firm, representing the applicant, shared further clarification in support of conversion 8) Les York, resident, Rancho Verde Mobile Home Park, supported the conversion. 9) Wendy Cromwell, resident, Rancho Verde Mobile Home Park, supported conversion. 10) Elaine Richter, resident, Rancho Grande Mobile Home Park, opposed conversion. 11) David Grabill, Attorney for residents of Rancho Verde Mobile Home Park, opposed conversion. 12) Steven Young, resident and owner of several homes in Rancho Verde Mobile Home Park, supported conversion. 15) Debbie Clarkson, resident, Rancho Verde Mobile Home Park, supported conversion. 16) Victoria Swing, resident, Rancho Verde Mobile Home Park, supported conversion. 17) Sue Hollen, resident, Hudis Street, support conversion. 18) Geraldine Duncann, resident, Rancho Verde Mobile Home Park, opposed the conversion. 19) Patrick Pirot, resident, Rancho Verde Mobile Home Park, supported conversion. 20) Tom Kesker, represents the applicant, supported conversion. 21) Theresa Eaton, resident, opposed conversion. Mayor Breeze closed the public hearing at approximately 8:30 p.m. 3. Resolution for Adoption: 2009-54 Approving the Tentative Subdivision Map for Rancho Verde Located at 750 Rohnert Park Expressway, Assessor's Parcel No. 143-040-049, Filed by RVP Rohnert Park, LP a California Limited partnership (Successor - In -Interest to Indian Springs, Ltd.) MOTION by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED 3 — 2 with Council Member Callinan and Vice Mayor Belforte dissenting, reading was waived and Resolution No. 2009-54 was ADOPTED. RECESSED: Mayor Breeze called a recess of the City Council meeting at 8:55 p.m. RECONVENED: Mayor Breeze reconvened the City Council meeting at 9:05 p.m. with all Council Members present. She returned the meeting to regular agenda order beginning with Item No. 1 for handling at this time. 1. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS 1. Website Update Brian Goodman, Housing & Redevelopment Assistant, and Terri Griffin, Deputy City Clerk, reviewed beneficial aspects of the City's new website to be launched June 0 via power point presentation. Angie Smith, Purchasing Agent, and David Rowley, Information Services (IS) Operations Manager, were recognized as other staff representatives who assisted with this process. Minutes of -the City of Rohnert Park Concurrent Meetings (4 of 11) May 26, 2009 _for City Council/Community Development Commission/Rohnert Park Financing Authority 2. Green Building Ordinance Two Year Update Peter Bruck, Building Official,. reviewed the staff report via power point presentation providing the two year update on the Green Building Ordinance (GBO) which became effective July 1, 2007. 3. Annual Policy. Review of the Growth Management Program Ron Bendorff, Director of Community Development, reviewed the staff report provided for the Annual Policy Review of the Growth Management Program. 4. Roadway Projects Summer 2009 Pat Barnes, Deputy City Engineer, via power point presentation, reviewed plans for the Roadway Projects Summer 2009 funded by Proposition 113, Measure M, Gas Tax and Stimulus Funds. 2. PUBLIC COMMENTS . This item was moved forward and handled earlier on the agenda. 3. CONSENT CALENDAR 1. Approval of Minutes for: a. City Council Special Meeting — May 1, 2009 b. City Council Portion of Regular Concurrent Meetings — May 12, 2009 2. Approval of City Bills/Demands for Payment 3. Accepting Cash/Investments Report for Month Ending April 2009 4. Resolutions for Adoption: 2009-50 Rejecting Proposals for Replacement Dump Truck for the Public Works Department 2009-51 Rejecting the Claim of Cortney Buletti (re: alleged Police Action) 2009-52 Recognizing Burbank Housing, Wright Contracting, Morse Cleaver Architects, Code Source Consulting for the Vida Nueva Project 5. Authorizing City of Rohnert Park Comment Letter on Draft Environmental Impact Report (EIR) for the North Coast Railroad Authority (MCRA) Russian River Division Freight Rail Project (SCH #2007072052) MOVED by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and the Consent Calendar as presented was APPROVED. Y Minutes of the City of Rohnert Park Concurrent Meetings (5 of 11) May 26, 2009 for City CouncillCommunity Development CommissionlRohnert Park Financing Authority 4. WEED ABATEMENT PROTEST HEARING — Consideration of Abatement of Weeds that Are Growing Within the City Boundaries, which Pose a Fire Hazard and Health Menace and Are Otherwise Noxious and Dangerous and Cause A Public Nuisance 1 George Brannen, Community Services Officer Fire Division, explained the staff report provided for this item and responded to Council questions. 2. PUBLIC HEARING for property owners having objections to the proposed destruction or removal of hazardous weeds. Mayor Breeze opened the public hearing at approximately 9:42 p.m. There being no one desiring to speak, Mayor Breeze closed the public hearing. 3. Resolution for Adoption: 2009-53 Ordering the City Manager to Abate Nuisances Existing within the City MOVED by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and Resolution No. 2009-53 was ADOPTED. 5. Rancho Verde California Tentative Subdivision Map This item was moved forward and handled earlier on the agenda 6. SPEED LIMIT ORDINANCE — Consideration of Amending Section 10.20.010 of the Robnert Park Municipal Code Declaring Prima Facie Speed Limits on Certain Streets 1. Patrick Barnes, Deputy City Engineer, reviewed the staff report provided for this item via power point presentation and responded to Council questions. 2. Public Comments: Mayor Breeze invited members of the public to come forward to speak on this item at approximately 9:51 p.m. No one responded. 3. Ordinance for Introduction: Waive Further Reading and Introduce Ordinance by Reading Title: No. 817 Amending Section 10.20.010 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits on Certain Streets MOVED by Vice Mayor Belforte, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and Ordinance No. 817 was INTRODUCED BY ROLL CALL VOTE. Minutes of the City of Rohnert Park Concurrent Meetings (6 of 11) May 26, 2009 _ for City CounciUCommunity Development Commission/Rohnert Park Financing Authority 7. Update on Proposed Parking Permit Ordinance 1. Wulff Reinhold, Sergeant, reviewed the information provided for this item including recent memo sent to "M" and "R" neighborhoods requesting input regarding parking issues, and responses received from the survey. Sergeant Reinhold updated Council on the process involved for the proposed Parking Permit Ordinance with a full staff report anticipated by the end of next month and responded to Council questions. City Attorney Kenyon also responded to Council questions on this item. 2. Public Comments: Mayor Breeze invited members of the public to come forward to speak on this item at approximately 10:10 p.m. 1) Shawn Kilat, resident, Rebecca Way, opposed the proposed parking permit ordinance. 2) Morgan Carvajal, student at Sonoma State University, opposed the proposed parking permit ordinance. 3) Cameron Baxter, student at Sonoma State University and newly elected Senator of SSU Students Inc., opposed the proposed parking permit ordinance. 4) Jennifer Yuhas, student at Sonoma State University and newly elected Senator of SSU Students Inc., opposed the proposed parking permit ordinance. There being no one further desiring to speak, Mayor Breeze closed public comments at approximately 10:29 p.m. 3. Council discussion/direction Council comments included general consensus commending the 65% majority of a neighborhood required for a parking permit process as an aspect of the proposed ordinance; recognition of differing opinions from residents with results of the recent survey; and future Council consideration of this matter would be to consider putting a parking permit ordinance in place that would allow citizens to be able to make a choice. City Attorney Kenyon left the Chamber at approximately 10:31 p.m. 8. Fiscal Hardship Resolution — Consideration of adopting a Fiscal Hardship Resolution as recommended by the League of California Cities 1. Interim City Manager Schwarz explained this resolution prepared for Council consideration as recommended by the League of California Cities which provides an opportunity for citizens to be informed. More detailed information is available on the website http://www:califomiacityfinance.com/ERAFbyCityO8.pdf 2. Public Comments: Mayor Breeze invited members of the public to come forward to speak on this item at approximately 10:39 p.m. No one responded. Minutes of the City of Rohnert Park Concurrent Meetings (7 of 11) May 26, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing uthority 3. Resolution for Adoption: 2009-55 . Finding a Severe Fiscal Hardship will Exist if Additional .Local Property Tax Funds are Seized and Additional Unfunded Mandates are Adopted by the State of California MOTION by Council Member Stafford, seconded by Vice Mayor Belforte, and CARRIED. UNANIMOUSLY, reading was waived and Resolution No. 2009-55 was ADOPTED. 9. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS Standing Committees • Economic Development Committee: Mayor Breeze and Vice Mayor Belforte reported on this Economic Development Committee meeting -held on May 22"d which Interim City Manager Schwarz and Director of Community Development Bendorff also attended. Items were reviewed as listed on the agenda distributed for this meeting including: University oil Sports 2009/10 funding request for Banner Program; Sonoma Mountain Business Cluster 2009/10 funding request; Chamber of Commerce Scope of Services and funding allocation for 2009/10; Chamber event to be held July 25th for Family Fun Day in A Park; and 2009 Art & Wine Festival to be held October 11th at DoubleTree area near Mary's Pizza. City Attorney Kenyon returned to the meeting during the above report at approximately 10:38 p.m. Ad Hoc Committees • Budget Committee: Mayor Breeze advised this committee did not meet. • Education Committee: Mayor Breeze advised this committee did not meet Liaison Reports • Russian River Watershed Association: Council Member Mackenzie reported the Russian River Watershed Association meeting was held on May 14th and included presentation of awards for 2009 Student Video Contest and Student Environmental Column winners. • Sonoma County Waste Management Agency: Interim City Manager Dan Schwarz reported on the Sonoma County Waste Management Agency meeting held on May 20th which included wrestling with relocation of compost site and working on an item to have more say on recycling at large events. • Senior Citizens Advisory Commission: Mayor Breeze reported on the Senior Citizens Advisory Commission meeting held May 21" which she and Liaison Alternate Council Member Callinan attended as well as Interim City Manager Schwarz, Director of Administrative Services Lipitz and Recreation Services Manager Miller. The meeting was highly attended by seniors and others with many questions on the status of the Senior Center similar to questions presented here earlier this evening. Mayor Breeze shared that the Rotary Club has invested money for counter tops at the Senior Center and plans to provide computers. Minutes of the City of Rohnert Park Concurrent Meetings (8 of 11) May 26, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority 10. COMMUNICATIONS Vice Mayor Belforte called attention to two communications received on the Senior Center and reiterated there is no intention of closing the Senior Center. 11. MATTERS FROM/FOR COUNCIL 1. Calendar of Events: May6r Breeze brought attention to this item provided for informational purposes. 2. City Council Agenda Forecast: Mayor Breeze brought attention to this item provided for informational purposes. 3. Mayor Calling for June 2009 Weekly Council Meetings to Address Budget Issues Mayor Breeze explained the necessity of calling weekly Council meetings during June to address current budget issues. ' COUNCIL CONSIDERATION OF CONTINUING THIS MEETING PAST 11:00 P.M. MOTION by Council Member Mackenzie, seconded by Council Member Callinan, and CARRIED UNANIMOUSLY, to continue this Council meeting past 11:00 p.m. until unfinished agenda items are concluded, was APPROVED. 4. Other informational items: Council Member Stafford advised she attended the North Bay Business Association meeting this week which included pointing out how the Sonoma Mountain Business Cluster helps cities around us and encourages others to not just be promoting businesses in your own city. Council Member Stafford advised she attended another meeting recently where the Area Manager for Home Depot shared sales are up with the big upsweep of people taking out their grass for conservation landscaping. Council Member Stafford brought attention to an article in the recent Western City Magazine regarding how cutting redevelopment kills jobs and how important it is to keep redevelopment going. Council 'Member Mackenzie advised it was his pleasure to represent the City to welcome the Memorial Day Service participants yesterday, May 25th. He commended the program and noted that Council. Member Stafford and Vice Mayor Belforte also attended. Vice Mayor Belforte commended the successful event for Officer Friendly/Jones held Saturday, May 23'd, noting that she and Chief Masterson spoke on behalf of the City. The event honored Officer Friendly for all he's done for the City and community. l�J .y 4inutes of the City of Rohnert Park Concurrent Meetings (9. of 11) May 26, 2009 for City CouncillCommunity Development Commission/Rohnert Park Financing Authority 12. PUBLIC COMMENTS Mayor Breeze invited members of the public to come forward to speak. No one responded. ADJOURNMENT There being no further business, Mayor Breeze adjourned the City Council regular meeting at 11:05 p.m. to consecutively and separately convene the meetings of the Community Development Commission and the Rohnert Park Financing Authority. Minutes of the City of Rohnert Park Concurrent Meetings (10 of 11) May 26, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority MINUTES FOR THE MEETING OF THE COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK Tuesday, May 26, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CALL TO ORDER The Regular Meeting of the Community Development Commission of the City of Rohnert Park was called to order by Chair Breeze at 11:05 p.m. ROLL CALL Present: Amie Breeze, Chair Gina Belforte, Vice Chair Joe Callinan, Commissioner Jake Mackenzie, Commissioner Pam Stafford, Commissioner Absent: None Staff participation: Daniel Schwarz, Interim Executive Director; Michelle Marchetta Kenyon, General Counsel; and Judy Hauff, Secretary. 1. PUBLIC COMMENTS Chair Breeze invited members of the public to come forward to speak. No one responded 2. CDC CONSENT CALENDAR 1. Approval of Meeting Minutes for: a. CDC Portion of Regular Concurrent Meetings —May 12, 2009 2. Approval of CDC Bills/Demands for Payment 3. Approval of CDC Cash Reports for Month Ending April 2009 MOVED by Commissioner Mackenzie, seconded by Commissioner Stafford, and CARRIED UNANIMOUSLY, reading was waived and the CDC Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Chair Breeze adjourned the CDC meeting at 11:06 p.m. e I Minutes of the City of Rohnert Park Concurrent Meetings (11 of 11) May 26, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority MINUTES FOR THE MEETING OF THE ROHNERT PARK FINANCING AUTHORITY (RPFA) Tuesday, May 26, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CALL TO ORDER The Regular Meeting of the Rohnert Park Financing Authority was called to order by Chair Breeze at 11:06 p.m. ROLL CALL Present: Amie Breeze, Chair Gina Belforte, Vice Chair Joe Callinan, Board Member Jake Mackenzie, Board Member Pam Stafford, Board Member Absent: None Staff participation: Dan Schwarz, Interim Executive Director; Michelle Marchetta Kenyon, General Counsel; and Judy Hauff, Secretary. 1. PUBLIC COMMENTS Chair Breeze invited members of the public to come forward to speak. No one responded. 2. RPFA CONSENT CALENDAR 1. Approval of Minutes for: a. RPFA Portion of Regular Concurrent Meetings — May 12, 2009 2. Approval of RPFA Cash Reports for Month Ending April 2009 MOVED by Board Member* Mackenzie, seconded by Board Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and the Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Chair Breeze adjourned the meeting of the RPFA at 11:07 p.m. Jud auff, CiVoerk City of Rohnert Park Amie Breeze, Mayor City of Rohnert Park MINUTES OF THE ROHNERT PARK CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION. OF THE CITY OF ROHNERT PARK -CONCURRENT SPECIAL MEETINGS Tuesday, June 2,2009 The concurrent meetings of the Rohnert Park City Council and the Community Development Commission of the City or Rohnert Park met this date for a Special Meeting to commence at 6:00 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. CALL TO ORDER The Special Meeting of the City Council of the City of Rohnert Park was called to order by Mayor Breeze at 6:00 p.m. ROLL CALL Present: Amie Breeze, Mayor Gina Belforte, Vice Mayor Toe Callinan, Council Member Absent: Jake Mackenzie, Council Member Pam Stafford, Council Member Staff participating in all or part of the special meeting: Daniel Schwarz, Interim City Manager; James Atencio, Assistant City Attorney; Sandy Lipitz; Director of Administrative Services; Ron Bendorff, Director of Community Development; Linda"Babonis, Housing & Redevelopment Manager; Brian Goodman, Housing & Redevelopment Assistant; Darrin Jenkins, Director of Engineering Services/City Engineer; Patrick Barnes, Deputy City Engineer; Brian Masterson, Director of Public Safety; and Judy Hauff, City Clerk. 1. PUBLIC COMMENTS Mayor Breeze invited members of the public to come forward to speak. No one responded. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A Mayor Breeze adjourned this special meeting to Closed Session at 6:01 p.m. to discuss: CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Govemment.Code §54956.8) Properties: Redwood Drive Parcels, Assessor's Parcel Nos. 045-081-007 and 045-082-053 City Negotiator: Daniel Schwarz, Interim City Manager Under Negotiation: Price and Terms Minutes of the City of Rohnert Park SPECIAL CONCURRENT MEETINGS (2 of 3) June 2, 2009 for City Council & Community Development Commission RECONVENE SPECIAL MEETING OPEN SESSION Mayor Breeze reconvened the special meeting open session at 6:31 p.m. with all Council Members present except Council Member Mackenzie and Council Member Stafford. Assistant City Attorney Atencio left at the conclusion of this evening's closed session at approximately 6:30 p.m. and did not attend the remainder of the special meeting open session. 2. MAYOR'S REPORT ON CLOSED SESSION (Government Code §54957.1) Mayor Breeze advised Council met in closed session regarding the matter listed on the Special Meeting Agenda and that there was no reportable action from closed session ADJOURN the City Council Special Meeting to CONVENE the CDC Special Meeting ADJOURNMENT There being no further business,. Mayor Breeze adjourned the City Council special meeting at 6:32 p.m. to convene the special meeting of the Community Development Commission of the City of Rohnert Park. MINUTES FOR THE MEETING OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Tuesday, June 2, 2009 CALL TO ORDER The Special Meeting of the Community Development Commission of the City of Rohnert Park was called to order by Chair Breeze at 6:32 p.m. ROLL CALL Present: .Amie Breeze, Chair Gina Belforte, Vice Chair Joe Callinan, Commissioner Absent: Jake Mackenzie, Commissioner Pam Stafford, Commissioner Staff participating in all or part of the special meeting: Daniel Schwarz, Interim Executive Director; James Atencio, Assistant General, Counsel; Sandy Lipitz, Director of Administrative Services; Housing & Redevelopment Manager, Linda Babonis, Housing & Redevelopment Assistant, Brian Goodman; Darrin Jenkins, Director of Engineering Services/City Engineer; Patrick Barnes, Deputy City Engineer; Brian Masterson, Director of Public Safety; and Judy Hauff, Secretary. 1. PUBLIC COMMENTS Chair Breeze invited members of the public to come forward to speak. No one responded. Y Minutes of the City of Rohnert Park SPECIAL CONCURRENT MEETINGS (3 of 3) June 2,200 for City Council & Community Development Commission 2: CDC SESSION ITEMS FOR REVIEW: Interim Executive Director Schwarz' reviewed his memorandum provided to the Commission for this session regarding the purpose of this evening's exercise to review the current Fiscal Year 2008-09 CDC budget and the current Five Year Implementation Plan; to review past practices for the Redevelopment Agency and update the Commission on the status of various projects in the Five Year Plan; and receive feedback from the Commission toward the preparation of a new Five Year Plan and general feedback concerning budget line items to be incorporated into the Fiscal Year 2009-10 CDC budget. 1. Five Year Redevelopment Project Area Implementation Plan 2004/05 through 2008/09 Interim Executive Director Schwarz reviewed the summary list provided for this item and responded to Commission questions. Director of Administrative Services Lipitz, Housing & Redevelopment Manager Babonis, Housing & Redevelopment Assistant Goodman; Director of Engineering Services/City Engineer Jenkins; Deputy City Engineer Barnes; and Director of Public Safety Masterson also responded to Commission questions during this review. • Commission discussion/direction Commissioners provided comments and feedback throughout review of this item. 3. CDC BUDGET Fiscal Year 2008/09 Interim Executive Director Schwarz advised this item was provided for informational purposes and staff was available to respond to Commission questions. • Commission discussion/direction Commissioners expressed appreciation for the reports provided for this session and indicated no questions, on the CDC budget at this time. ADJOURNMENT of CDC Special Meeting There being no further business, Chair Breeze adjourned the special meeting of the Community Development Commission at 8:27 p.m. JuHauff, C Clerk City of Rohnert Park Amie Breeze, Mayor City of Rohnert Park Check #186021 - 186347 Dated May 21 - June 3, 2009 CITY OF ROHNERT PARK BILLS FOR APPROVAL June 9, 2009 $604,296.40 TOTAL $604,296.40 Accounts Payable Checks for Approval User: dwilson Printed: 06/03/2009 - 2:20 PM Check Number Check Date Fund Name Account Name Vendor Name Amount 186021 05/21/2009 General Fund Codding Center /Special Activ SALLY TOMATOES 566.50 Check Total: 566.50 186022 05/21/2009 General Fund Animal Shltr Training Fee Dep DEBBIE WRIGHT 60.00 Check Total: 60.00 186023 05/21/2009 Utility Fund Water Entr. /Spec Dept Equ FRIEDMAN'S 10.01 Check Total: 10.01 186024 05/21/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 20.13 Check Total: 20.13 186025 05/27/2009 General Fund Police /Uniforms THE COBBLER 85.00 Check Total: 85.00 186026 05/27/2009 General Fund Police /Spec. Departm SOS CPR 310.00 Check Total: 310.00 186027 05/27/2009 General Fund Police /Office Supplie AM PRINTING COMPANY 128.62 Check Total: 128.62 186028 05/27/2009 General Fund H Pool /Fac Maint/Non- AMERICAN TANK 3,118.82 AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Page I Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 3,118.82 186029, 05/27/2009 General Fund Police /Contractual S AMR 500.00 Check Total: 500.00 186030 05/27/2009 General Fund Public Safety Services NICOLE ANDAYA 10.00 Check Total: 10.00 186031 05/27/2009 General Fund Animal Control /Spec. Departm ANIMAL HEALTH & SANITARY 158.41 Check Total: 158.41 186032 05/27/2009 General Fund Police/I.D. ASSOCIATED BAG COMPANY 79.83 Check Total: 79.83 186033 05/27/2009 General Fund Data Processing /Telephone AT&T 5,255.78 186033 05/27/2009 General Fund Ps Main Station /Telephone AT&T 113.33 Check Total: 5,369.11 186034 05/27/2009 General Fund Data Processing /Telephone AT&T 29.36 Check Total: 29.36 186035 05/27/2009 General Fund Rec. Programs /Telephone AT&T 14.33 Check Total: 14.33 186036 05/27/2009 General Fund R.P. Comm. Cntr Bldg/Facilty ATTUNE LANDSCAPE CO 900.40 Check Total: 900.40 186037 05/27/2009 General Fund Public Safety /Fac.Maint-N/R BANNER ENTERPRISES INC. 617.50 Check Total: 617.50 186038 05/27/2009 General Fund H Pool Bldg/Facilty BARTLEY PUMP, INC. .251.31 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 251.31 186039 05/27/2009 General Fund R.P. Gymnasium Bldg/Facilty BUCHANAN FOOD SERVICE 611.88 186039 05/27/2009 General Fund Center /Bldg/Facilty BUCHANAN FOOD SERVICE 87.52 186039 05/27/2009 General Fund Ps Main Station Bldg/Facilty BUCHANAN FOOD SERVICE 225.74 Check Total: 925.14 186040 05/27/2009 General Fund Animal Control/Medications BUTLER ANIMAL HEALTH 627.80 186040 05/27/2009 General Fund Animal Control/Medications BUTLER ANIMAL HEALTH 157.22 186040 05/27/2009 General Fund Animal Control/Medications BUTLER ANIMAL HEALTH 250.84 186040 05/27/2009 General Fund Animal Control/Medications BUTLER ANIMAL HEALTH 189.90 Check Total: 1,225.76 186041 05/27/2009 General Fund Police /Contractual S CA ACCOUNTING SERVICES 1,296.00 Check Total: 1,296.00 186042 05/27/2009 General Fund City Engineer /Dues & Subscr CA CONSUMER AFFAIRS DEPT 125.00 Check Total: 125.00 186043 05/27/2009 General Fund 186043 05/27/2009 General Fund 186044 05/27/2009 General Fund 186045 05/27/2009 General Fund Sports Center /Fac Maint/Non- CAL -STEAM #2504 Sports Center /Fac Maint/Non- CAL -STEAM #2504 Check Total: Animal Control /Spec. Departm CAMPBELL PET CO Check Total: Public Safety Services MIGUEL A. CANSECO-ARENAS Check Total: 229.59 186046 05/27/2009 General Fund Data Processing /Spec. Departm CDW 81.45 Check Total: 81.45 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Amount 186047 05/27/2009 General Fund Animal Control /Spec. Departm CHUNKY'S TAQUERIA & GRILL 599.50 Check Total: 599.50 186048 05/27/2009 General Fund Non -Dept Leases/Transfer Out CITICAPITAL 7,661.42 Check Total: 7,661.42 186049 05/27/2009 General Fund Inspection /Professional COASTLAND CIVIL 129.83 Check Total: 129.83 186050 05/27/2009 General Fund Fire /Uniforms THE COBBLER 214.42 186050 05/27/2009 General Fund Fire /Uniforms THE COBBLER 214.42 Check Total: 428.84 186051 05/27/2009 General Fund Animal Control /Advertising/P COMMUNITY VOICE 400.00 186051 05/27/2009 General Fund Non -Department /Advertising/P COMMUNITY VOICE 198.00 186051 05/27/2009 General Fund Non -Department /Advertising/P COMMUNITY VOICE 330.00 186051 05/27/2009 General Fund Non -Department /Advertising/P COMMUNITY VOICE 486.75 Check Total: 1,414.75 186052 05/27/2009 General Fund Contrct/Classes /Contractual S GAY DAWSON 304.20 Check Total: 304.20 186053 05/27/2009 General Fund Public Safety Services TRISA DENNEY 10.00 Check Total: 10.00 186054 05/27/2009 General Fund Contrct/Classes /Contractual S STEPHANIE DERAMMELAERE 72.00 Check Total: 72.00 186055 05/27/2009 General Fund BARC SummerCamp/Supplies DISCOUNT SCHOOL SUPPLY 32.34 186055 05/27/2009 General Fund Ladybug Summer Camp/Supplies DISCOUNT SCHOOL SUPPLY 12.00 Check Total: 44.34 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 4 I Check Number Check Date Fund Name Account Name Vendor Name Amount General Fund 186061 05/27/2009 General Fund 186061 186056 05/27/2009 General Fund City Hall Bldg/Facilty DUST-TEX SERVICES, INC. 55.75 186056 05/27/2009 General Fund Police Nehicle Repai DUST-TEX SERVICES, INC. 25.00 General Fund 186061 05/27/2009 Check Total: 80.75 186057 05/27/2009 General Fund R.P. Comm. Cntr/Fac Maint/Non- EMPIRE ELEVATOR COMPANY, INC. 1,395.00 Check Total: 1,395.00 186058 05/27/2009 General Fund 186059 05/27/2009 General Fund 186060 05/27/2009 General Fund 186061 05/27/2009 General Fund 186061 05/27/2009 General Fund 186061 05/27/2009 General Fund 186061 05/27/2009 General Fund 186061 05/27/2009 General Fund 186061 05/27/2009 General Fund 186061 05/27/2009 General Fund 186061 05/27/2009 General Fund 186061 05/27/2009 General Fund 186062 05/27/2009 General Fund . 186063 05/27/2009 General Fund 186063 05/27/2009 General -Fund Publ Works Gen /Spec. Departm EUREKA OXYGEN CO Check Total: City Hall /Postage FEDEX Check Total: Publ Works Gen /Bldg/Facilty First Alarm Sercurities Servic Check Total: Benecia Pool [Bldg/Facilty GRAINGER, INC. Pub] Works Gen /Spec. Departm GRAINGER, INC. City Hall Bldg/Facilty GRAINGER, INC. Police /Spec. Departm GRAINGER, INC. Publ Works Gen /Spec. Departm GRAINGER, INC. Park Maint /Spec. Departm GRAINGER, INC. Police /Spec. Departm GRAINGER, INC. Non -Department /Self-insured GRAINGER, INC. R.P. Comm. Cntr/Fac Maint/Non- GRAINGER, INC. Check Total: Mini Bus Nehicle Repai HANSEL FORD Check Total: R.P. Comm. Cntr Bldg/Facilty THE HITMEN TERMITE & PEST Ps Main Station Bldg/Facilty THE HITMEN TERMITE & PEST AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 5 159.91 35.65 142.35 27.47 3.30 7.54 166.45 78.67 60.00 60.00 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 120.00 186064 05/27/2009 General Fund P/S Bldg -North /Fac Maint/Non- HOME DEPOT 434.91 186064 05/27/2009 General Fund P/S Bldg -North Bldg/Facilty ' HOME DEPOT 5.94 186064 05/27/2009 General Fund P/S Bldg -North Bldg/Facilty HOME DEPOT -2.59 186064 05/27/2009 General Fund H Pool /Fac Maint/Non- HOME DEPOT 318.16 186064 05/27/2.009 General Fund Benecia Pool Bldg/Facilty HOME DEPOT 21.65 186064 05/27/2009 General Fund Park Maint /Spec. Departm HOME DEPOT 6.51 186064 05/27/2009 General Fund H Pool /Fac Maint/Non- HOME DEPOT 69.47 186064 05/27/2009 General Fund Benecia Pool Bldg/Facilty HOME DEPOT 17.76 186064 05/27/2009 General Fund H Pool /Fac Maint/Non- HOME DEPOT 114.59. 186064 05/27/2009 General Fund P/S Bldg -North Bldg/Facilty HOME DEPOT 10.77 Check Total: 997.17 186065 05/27/2009 General Fund Weed Abatememt /Spec. Departm HORIZON/AUTOMATIC RAIN 422.71 Check Total: 422.71 186066 05/27/2009 General Fund Animal Control/Medications IDEXX VETERINARY SVCS 69.03 186066 05/27/2009 General Fund Animal Control/Medications IDEXX VETERINARY SVCS 506.75 Check Total: 575.78 186067 05/27/2009 General Fund Fire /Contractual S INTERNAL REVENUE SERVICE 273.86 Check Total: 273.86 186068 05/27/2009 General Fund Police /Office Supplie JAY'S ENGRAVING & RUBBER 10.06 Check Total: 10.06 186069 05/27/2009 General Fund Public Safety Services JANINE JOHNSON 10.00 Check Total: 10.00 186070 05/27/2009 General Fund Non -Department /Self -Insured KELLY-MOORE PAINT COMPANY INC. 126.37 186070 05/27/2009 General Fund Benecia Pool Bldg/Facilty KELLY-MOORE PAINT COMPANY INC. 11.70 186070 05/27/2009 General Fund Magnolia Pool /Fac Maintenanc KELLY-MOORE PAINT COMPANY INC. 53.45 186070 05/27/2009 General Fund Benecia Pool /Bldg /Facilty KELLY-MOORE PAINT COMPANY INC. 66.51 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 7 Check Total: 258.03 186071 05/27/2009 General Fund Pac/Rental /Admissions KITCHEN KUT UPS 5,211.00 186071 05/27/2009 General Fund PacBox Office Fees/Misc KITCHEN KUT UPS -625.00 Check Total: 4,586.00 186072 05/27/2009 General Fund Animal Control /Contractual S KOEFRAN INDUSTRIES 400.00 186072 05/27/2009 General Fund Animal Control /Contractual S KOEFRAN INDUSTRIES 150.00 Check Total: 550.00 186073 05/27/2009 General Fund Fire /Uniforms L.N. CURTIS & SONS 32.16 Check Total: 32.16 186074 05/27/2009 General Fund Rec Ref Clearing TORT LABRA 400.00 Check Total: 400.00 186075 05/27/2009 General Fund Animal Control /Contractual S BARBARA LEACH DVM 1,760.00 Check Total: 1,760.00 186076 05/27/2009 General Fund Fire /First Aid Supp LIFE ASSIST TNC. 335.58 Check Total: 335.58 186077 05/27/2009 General Fund Fire /Uniforms MALLORY FIRE 3,274.37 Check Total: 3,274.37 186078 05/27/2009 General Fund ABC reimbursements expenses MARY'S PIZZA SHACK 46.27 Check Total: 46.27 186079 05/27/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 189.00 186079 05/27/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 713.65 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 7 Check Number Check Date Fund Name Account Name Vendor Name OFFICE DEPOT Amount 186086 05/27/2009 General Fund Police /Office Supplie OFFICE DEPOT 624.08 186086 05/27/2009 General Fund Police /Spec. Departm OFFICE DEPOT Check Total: 902.65 186080 05/27/2009 General Fund H Pool /Fac Maint/Non- MEAD CLARK LUMBER CO INC 525.51 05/27/2009 General Fund City Hall /Office Supplie OFFICE DEPOT -272.49 Check Total: 525.51 186081 05/27/2009 General Fund Police /C/O-Communica MED -TECH RESOURCES INC 05/27/2009 324.30 Publ Works Gen /Office Supplie OFFICE DEPOT 669.58 186086 05/27/2009 Check Total: 324.30 186082 05/27/2009 General Fund Pac/Pasco /Advertising/P METRO PUBLISHING INC Recreation Adm /Office Supplie 293.25 -6.46 Check Total: 293.25 186083 05/27/2009 General Fund Animal Shelter Fees KARL MEYERS 876.80 80.00 Check Total: 80.00 186084 05/27/2009 General Fund R.P. Gymnasium /Sports Suppli NORCAL ASA 455.00 Check Total: 455.00 186085 05/27/2009 General Fund Codding Center /Office Supplie North Coast Rubber Stamps 28.82 Check Total: 28.82 186086 05/27/2009 General Fund Sports Center /Office Supplie OFFICE DEPOT 22.08 186086 05/27/2009 General Fund Police /Office Supplie OFFICE DEPOT 624.08 186086 05/27/2009 General Fund Police /Spec. Departm OFFICE DEPOT 62.70 186086 05/27/2009 General Fund Police /Office Supplie OFFICE DEPOT 29.92 186086 05/27/2009 General Fund City Hall /Office Supplie OFFICE DEPOT -272.49 186086 05/27/2009 General Fund Police /Office Supplie OFFICE DEPOT 177.47 186086 05/27/2009 General Fund Publ Works Gen /Office Supplie OFFICE DEPOT 669.58 186086 05/27/2009 General Fund Pubf Works Gen /Office Supplie OFFICE DEPOT 132.34 186086 05/27/2009 General Fund Recreation Adm /Office Supplie OFFICE DEPOT -6.46 Check Total: 1,439.22 186087 05/27/2009 General Fund Publ Works Gen /Contractual S OFFICE TEAM 876.80 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount 186088 05/27/2009 General Fund 186088 05/27/2009 General Fund 186088 05/27/2009 General Fund 186089 05/27/2009 General Fund 186090 05/27/2009 General Fund 186090 05/27/2009 General Fund 186090 05/27/2009 General Fund 186090 05/27/2009 General Fund 186091 '05/27/2009 General Fund 186092 05/27/2009 General Fund 186093 05/27/2009 General Fund 186093 05/27/2009 General Fund 186093 05/27/2009 General Fund Check Total: Ceramics Studio/Supplies ORIENTAL TRADING COMPANY, INC. BARC SummerCamp/Supplies ORIENTAL TRADING COMPANY, INC. Ladybug Summer Camp/Supplies ORIENTAL TRADING COMPANY, INC. Check Total: Non -Department /Audit Fees Benecia Pool /Bldg/Facilty Benecia Pool Bldg/Facilty Benecia Pool Bldg/Facilty Benecia Pool Bldg/Facilty Public Safety Services OUM PACE SUPPLY 03410-00 PACE SUPPLY 03410-00 PACE SUPPLY 03410-00 PACE SUPPLY 03410-00 SHALON M.PARKET Publ Works Gen /Gas & Oil PETRO TECH H Pool /Fac Maint/Non- POWER INDUSTRIES, INC. Benecia Pool Bldg/Facilty POWER INDUSTRIES, INC. H Pool Bldg/Facilty POWER INDUSTRIES, INC. Check Total: Check Total: Check Total: Check Total: 91.74 37.45 11 Ac I eco nn 235.52 208.65 32.43 212.64 78.43 ^O AA AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 9 Check Total: 369.51 186094 05/27/2009 General Fund Police/Armory Proforce Law Enforcement 3,691.54 Check Total: 3,691.54 186095 05/27/2009 General Fund Publ Works Gen /Gas & Oil REDWOOD COAST 729.95 186095 05/27/2009 General Fund Police /Gas & Oil REDWOOD COAST 992.53 186095 05/27/2009 General Fund Police /Gas & Oil REDWOOD COAST 647.08 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 9 Check Number Check Date Fund Name Account Name Vendor Name Amount 186095 05/27/2009 General Fund Police /Gas & Oil REDWOOD COAST 372.62 186095 05/27/2009 General Fund Police /Gas & Oil REDWOOD COAST 377.57 186095 05/27/2009 General Fund Publ Works Gen /Gas & Oil REDWOOD COAST 888,68 186095 05/27/2009 General Fund Publ Works Gen /Gas & Oil REDWOOD COAST 474.81 186095 05/27/2009 General Fund Publ Works Gen /Gas & Oil REDWOOD COAST 317.57 186095 05/27/2009 General Fund Police /Gas & Oil REDWOOD COAST 896.38 186095 05/27/2009 General Fund Publ Works Gen /Gas & Oil REDWOOD COAST 1,015.01 Check Total: 6,712.20 186096 05/27/2009 General Fund City Hall Bldg/Facilty REDWOOD LOCK 8,08 186096 05/27/2009 General Fund City Hall Bldg/Facilty REDWOOD LOCK 271,32 186096 05/27/2009 General Fund Fire /Spec Dept Equ REDWOOD LOCK 87,20 186096 05/27/2009 General Fund Publ Works Gen /Spec Dept Equ REDWOOD LOCK 62.13 186096 05/27/2009 General Fund Fire /Spec Dept Equ REDWOOD LOCK 225.00 186096 05/27/2009 General Fund Benecia Pool Bldg/Facilty REDWOOD LOCK 49.05 Check Total: 702.78 186097 05/27/2009 General Fund Benecia Pool Bldg/Facilty RELIABLE HARDWARE & STEEL CO. 26.00 Check Total: 26.00 186098 05/27/2009 General Fund Street Lighting /Contractual S REPUBLIC ITS 4,482.21 186098 05/27/2009 General Fund Street Lighting/Contractual S REPUBLIC ITS 831.06 Check Total: 5,313.27 186099 05/27/2009 General Fund Codding Center /Special Activ ELAINE SAMPSON 69.25 Check Total: 69.25 186100 05/27/2009 General Fund Fire Nehicle Repai SANTA ROSA AUTO PARTS 74.75 186100 05/27/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 214.86 186100 05/27/2009 General Fund Publ Works Gen Vehicle Repai SANTA ROSA AUTO PARTS 25.52 186100 05/27/2009 General Fund Publ Works Gen Nehicle Repai SANTA ROSA AUTO PARTS 23.82 186100 05/27/2009 General Fund Fire Nehicle Repai SANTA ROSA AUTO PARTS 6.54 186100 05/27/2009 General Fund Publ Works Gen Nehicle Repai SANTA ROSA AUTO PARTS 2.76 186100 05/27/2009 General Fund Publ Works Gen /Clothing Allo SANTA ROSA AUTO PARTS 95.50 Check Total: 443.75 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 186101 05/27/2009 General Fund Police /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 129.50 186101 05/27/2009 General Fund Police ' /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 65.35 186101 05/27/2009 General Fund Police '/Uniforms SANTA ROSA UNIFORM & EQUIPMENT 98.05 186101 05/27/2009 General Fund Police /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 164.43 186101 05/27/2009 General Fund Fire /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 127.43 186101 05/27/2009 General Fund Police /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 34.88 186101 05/27/2009 _ General Fund Police /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 208.52 Check Total: 828.16 186102 05/27/2009 General Fund Police/I.D. SHUTTERBUG 78.57 Check Total: 78.57 186103 05/27/2009 General Fund Animal Control /Spec. Departm ALAHAMBRA & SIERRA SPRINGS 63.74 Check Total: 63.74 186104 05/27/2009 General Fund• Dependent Care Assist. 410.00 Check Total: 410.00 186105 05/27/2009 General Fund Fire /Dues & Subscr SO CO FIRE PREVENTION 200.00 Check Total: 200.00 186106 05/27/2009 General Fund Finance /Contractual S SO CO RECORDS MGT 3,680.99 Check Total: 3,680.99 186107 05/27/2009 General Fund Non -Department /Contractual S SO CO TAX COLLECTOR 2,032.44 Check Total: 2,032.44 186108 05/27/2009 General Fund Police /Spec. Departm SUN BADGE CO 88.30 186108 05/27/2009 General Fund Police /Spec. Departm SUN BADGE CO 542.10 Check Total: 630.40 186109 05/27/2009 General Fund Publ Works Gen /Clothing Allo SUNSET LINEN SERVICE 95.50 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 11 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 95.50 186110 05/27/2009 General Fund Police / Facility Maintenance Trope Group 139.09 186110 05/27/2009 General Fund Publ Works Gen /Spec. Departm Trope Group 174.89 186110 05/27/2009 General Fund Publ Works Gen /Spec. Departm Trope Group -51.50 Check Total: 262.48 1861 1 1 05/27/2009 General Fund Trees & Parkwys /Spec. Departm UNITED RENTALS, INC 1,414.34 186111 05/27/2009 General Fund Trees & Parkwys /Spec. Departm UNITED RENTALS, INC 670.99 Check Total: 2,085.33 186112 05/27/2009 General Fund Rec Ref Clearing VICKI VIDAK-MARTINEZ 90.00 Check Total: 90.00 186113 05/27/2009 General Fund Park Maint /Spec. Departm WHEELER & ZAMARONI 486.96 Check Total: 486.96 186114 05/27/2009 Utility Fund Water Entr. /Spec. Departm CDW 383.35 Check Total: 383.35 186115 05/27/2009 Utility Fund Water Ent/Distrib SystemRepair GROENIGER & COMPANY 278.12 186115 05/27/2009 Utility Fund Water Ent/Distrib SystemRepair GROENIGER & COMPANY 71.76 Check Total: 349.88 186116 05/27/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 469.29 Check Total: 469.29 186117 05/27/2009 Utility Fund Water Entr. /Spec Dept Equ PACE SUPPLY 03410-00 10.05 186117 05/27/2009 Utility Fund Water Entr. /Spec Dept Equ PACE SUPPLY 03410-00 859.88 Check Total: 869.93 186118 05/27/2009 Utility Fund Water Entr. /Spec. Departm Pollard Water/Joseph G. 141.06 AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount SANTA ROSA AUTO PARTS WaterNehicle Repairs SANTA ROSA AUTO PARTS Check Total: Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 Check Total: 141.06 186119 05/27/2009 Utility Fund Water Entr. /Spec Dept Equ RELIABLE HARDWARE & STEEL CO. 10.66 Check Total: 10.66 186120 05/27/2009 Utility Fund Water Entr. /Spec Dept Equ RYAN PROCESS INC 1,384.18 186120 05/27/2009 Utility Fund Water Entr. /Spec Dept Equ RYAN PROCESS INC 2,060.22 186120 05/27/2009 Utility Fund Water Entr. /Spec Dept Equ RYAN PROCESS INC 3,178.44 Check Total: 6,622.84 186121 05/27/2009 Utility Fund Water Entr. /Spec Dept Equ SAFETY-KLEEN CORP 502.05 186122 05/27/2009 Utility Fund 186122 05/27/2009 Utility Fund 186122 05/27/2009 Utility Fund 186123 05/27/2009 Utility Fund 186123 05/27/2009 Utility Fund 186124 05/27/2009 Utility Fund 186125 05/27/2009 Utility Fund 186126 05/27/2009 Utility Fund 186126 05/27/2009 ' Utility Fund Water/Clothing Allowance SUNSET LINEN SERVICE Water Entr. /Contractual S AVRA TRACHT Water Entr. /Equipment Ren UNITED RENTALS, INC Water Ent/Distrib SystemRepair UNITED RENTALS, INC Check Total: Check Total: Check Total: AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 13 123.42 209.04 12.87 345.33 127.33 103.79 231.12 GC - 150.00 150.00 841.81 1 C9 .1 999.68 Check Total: WaterNehicle Repairs SANTA ROSA AUTO PARTS Water Entr. /Small Tools SANTA ROSA AUTO PARTS WaterNehicle Repairs SANTA ROSA AUTO PARTS Check Total: Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 Check Total: Water/Clothing Allowance SUNSET LINEN SERVICE Water Entr. /Contractual S AVRA TRACHT Water Entr. /Equipment Ren UNITED RENTALS, INC Water Ent/Distrib SystemRepair UNITED RENTALS, INC Check Total: Check Total: Check Total: AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 13 123.42 209.04 12.87 345.33 127.33 103.79 231.12 GC - 150.00 150.00 841.81 1 C9 .1 999.68 Check Number Check Date Fund Name 186127 05/27/2009 Utility Fund 186127 05/27/2009 Utility Fund 186127 05/27/2009 Utility Fund 186128 05/27/2009 Utility Fund 186129 05/27/2009 Utility Fund 186130 05/27/2009 Utility Fund 186131 05/27/2009 Utility Fund 186132 05/27/2009 Utility Fund 186133 05/27/2009 Utility Fund 186134 05/27/2009 Utility Fund 186135 05/27/2009 Utility Fund 186136 05/27/2009 General Fund AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Account Name Vendor Name Amount Water Ent/Distrib SystemRepair WHITE CAP CONSTRUCTION 107.38 Water Ent/Distrib SystemRepair WHITE CAP CONSTRUCTION 530.31 Water Ent/Distrib SystemRepair WHITE CAP CONSTRUCTION -92.80 Check Total: 544.89 Sewer Entr. /Contractual S LOLA FELIX 150.00 Check Total: 150.00 Sewer Entr. Bldg/Facilty GRAINGER, INC. 95.98 Check Total: 95.98 Sewer Entr. /Small Tools HOME DEPOT 16.35 Check Total: 16.35 Sewer Entr. Bldg/Facilty POWER INDUSTRIES, INC. 37.14 Check Total: 37.14 Sewer Entr. /Clothing Allow SUNSET LINEN SERVICE 66.75 Check Total: 66.75 Sewer Entr. Bldg/Facilty TELSTAR INSTRUMENTS INC 695.00 Check Total: 695.00 Sewer Entr: Bldg/Facilty USA BLUEBOOK 162.25 Check Total: 162.25 Sewer Entr. /Spec. Departm WECO INDUSTRIES 446.85 Check Total: 446.85 Animal Shltr Training Fee Dep DAN FITZSIMONS 60.00 Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total• 60.00 186137 05/27/2009 General Fund Animal Shltr Training Fee Dep AMAL TABSHARANI 60.00 Check Total: 60.00 186138 05/27/2009 Utility Fund Accounts Payable Emerald Pointe Apartments 15,995.76 Check Total: 15,995.76 186139 05/27/2009 General Fund Aflac Payable AFLAC 558.66 186139 05/27/2009 General Fund Aflac Payable AFLAC 715.42 Check Total: 1,274.08 186140 05/27/2009 General Fund Blue Cross W/H Payable ANTHEM BLUE CROSS 35,909.67 186140 05/27/2009 General Fund Emplyee Benfits /Health InsBl ANTHEM BLUE CROSS 50,187.49 Check Total: 86,097.16 186141 05/27/2009 General Fund Blue Cross W/H Payable HSA Bank 350.00 Check Total: 350.00 186142 05/27/2009 General Fund Supp Life W/H Payable LINCOLN NATIONAL LIFE INS CO 1,107.80 Check Total: 1,107.80 186143 05/27/2009 General Fund Def Comp Payable-Gw NATIONAL DEFERRED COMPENSATIO 6,260.33 Check Total: 6,260.33 186144 05/27/2009 General Fund Def Comp Payable-Gw NATIONAL DEFERRED COMPENSATIO 2,140.82 Check Total: 2,140.82 186145 05/27/2009 General Fund Prepaid Legal Services PRE -PAID LEGAL SERVICES, INC. 57.80 Check Total: 57.80 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 15 Check Number Check Date Fund Name Account Name Vendor Name Amount 186146 05/27/2009 General Fund Scope Dues Payable SEIU Local 1021 845.11 Check Total: 845.11 186147 05/27/2009 General Fund United Way Payable UNITED WAY 285.00 Check Total: 285.00 186148 05/29/2009 General Fund Spay/Neuter Voucher $2 ANIMAL HOSPITAL OF COTATI 100.00 Check Total: 100.00 186149 05/29/2009 Utility Fund Sewer/Cell Phone AT&T MOBILITY 175.20 Check Total: 175.20 186150 05/29/2009 Utility Fund Sewer Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC 4,527.84 Check Total: 4,527.84 186151 05/29/2009 Utility Fund Sewer Entr. /Clothing Allow SUNSET LINEN SERVICE 45.00 Check Total: 45.00 186152 05/29/2009 Utility Fund Sewer Entr. /Contractual S TRUGREEN LANDCARE 12.30 Check Total: 12.30 186153 05/29/2009 Utility Fund Sewer Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC 179.57 Check Total: 179.57 186154 05/29/2009 Utility Fund Water Entr. /Telephone AT&T 28.56 Check Total: 28.56 186155 05/29/2009 Utility Fund Water/Cell Phone AT&T MOBILITY 279.72 Check Total: 279.72 186156 05/29/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 21.34 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 16 Check Number Check Date Fund Name Account Name Vendor Name Amount 186156 05/29/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 149.50 186156 05/29/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 11.84 186156 05/29/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 60.22 Check Total: 242.90 186157 05/29/2009 Utility Fund Water Entr. /Spec Dept Equ GROENIGER & COMPANY 163.30 Check Total: 163.30 186158 05/29/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 44.93 Check Total: 44.93 186159 05/29/2009 Utility Fund Sewer Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC 19,948.45 Check Total: 19,948.45 .186160 05/29/2009 Utility Fund Water Entr/Fac Maint NonRoutin PLATT 57.74 Check Total: 57.74 186161 05/29/2009 Utility Fund Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 105.93 186161 05/29/2009 Utility Fund Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 105.93 Check Total: 211.86 186162 05/29/2009 Utility Fund Water/Vehicle Repairs SIX ROBBLEES' INC 27.01 Check Total: 27.01 186163 05/29/2009 Utility Fund Water Ent/Distrib SystemRepair STONY POINT ROCK QUARRY INC. 485.96 Check Total: 485.96 186164 05/29/2009 Utility Fund Water/Clothing Allowance SUNSET LINEN SERVICE 56.50 Check Total: 56.50 186165 05/29/2009 Utility Fund Water Entr. /Contractual S WILLDAN FINANCIAL SERVICES 500.00 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 17 Check Number Check Date Fund Name Account Name Vendor Name Amount 15.67 186169 05/29/2009 General Fund Pac /Telephone AT&T 44.40 186169 Check Total: 500.00 186166 05/29/2009 General Fund City Hall /Cellular Phone AMERICAN MESSAGING 7.50 186166 05/29/2009 General Fund City Engineer /Cellular Phone AMERICAN MESSAGING 6.75 186166 05/29/2009 General Fund Publ Works Gen /Cellular Phone AMERICAN MESSAGING 14.75 186166 05/29/2009 General Fund Ps Main Station/Cellular Phone AMERICAN MESSAGING 756.91 Pac/Admin /Cellular Phone AT&T MOBILITY 32.60 186170 Check Total: 785.91 186167 05/29/2009 General Fund Rec Ref Clearing GUADALUPE ANGELES-SANCHEZ 400.00 Publ Works Gen /Cellular Phone AT&T MOBILITY 382.53 186170 Check Total: 400.00 186168 05/29/2009 General Fund City Hall /Telephone AT&T 69.41 186168 05/29/2009 General Fund Police /Telephone AT&T 138.80 186168 05/29/2009 General Fund Publ Works Gen /Telephone AT&T 34.70 186168 05/29/2009 General Fund City Hall Annex /telephone AT&T 52.05 186168 05/29/2009 General Fund R.P. Comm. Cntr /Telephone AT&T 34.70 186168 05/29/2009 General Fund Pac /Telephone AT&T 17.35 Check Total: 347.01 186169 05/29/2009 . General Fund Benecia Pool /Telephone AT&T 15.67 186169 05/29/2009 General Fund Pac /Telephone AT&T 44.40 186169 05/29/2009 General Fund Ps Main Station /Telephone AT&T 162.49 186169 05/29/2009 General Fund Publ Works Gen /Telephone AT&T 14.30 Check Total: 236.86 186170 05/29/2009 General Fund City Engineer /Cellular Phone AT&T MOBILITY 237.26 186170 05/29/2009 General Fund Inspection /Cellular Phone AT&T MOBILITY 133.74 186170 05/29/2009 General Fund R.P. Comm. Cntr/Cellular Phone AT&T MOBILITY 101.58 186170 05/29/2009 General Fund Park Maint /Cellular Phone AT&T MOBILITY 70.00 186170 05/29%2009 General Fund City Manager /Cellular Phone AT&T MOBILITY 66.47 186170 05/29/2009 General Fund Sports Center /Cellular Phone AT&T MOBILITY 32.42 186170 05/29/2009 General Fund Pac/Admin /Cellular Phone AT&T MOBILITY 32.60 186170 05/29/2009 General Fund Data Processing/Cellular Phone AT&T MOBILITY 143.55 186170 05/29/2009 General Fund Publ Works Gen /Cellular Phone AT&T MOBILITY 382.53 186170 05/29/2009 General Fund Ps Main Station/Cellular Phone AT&T MOBILITY 2,582.80 186170 05/29/2009 . General Fund Codding Center /Cellular Phone AT&T MOBILITY 32.18 186170 05/29/2009 General Fund Mini Bus /Cellular Phone AT&T MOBILITY 31.98 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 18 Check Number Check Date 'Fund Name Account Name Vendor Name Amount 186170 05/29/2009 General Fund City Hall /Cellular Phone AT&T MOBILITY 133.55 Check Total: 3,980.66 186171 05/29/2009 General Fund R.P. Comm. Cntr Bldg/Facilty WENDY AUDISS 65.34 Check Total: 65.34 186172 05/29/2009 General Fund Contrct/Classes /Contractual S RATZELAH BAYEN .188.50 Check Total: 188.50 186173 05/29/2009 General Fund Contrct/Classes /Contractual S HARVEY BELL 910.00 Check Total: 910.00 1.86174 05/29/2009 General Fund R.P. Comm. Cntr /Bldg/Facilty BUCHANAN FOOD SERVICE 593.92 Check Total: 593.92 186175 05/29/2009 General Fund Non -Department /Community Pro BUSINESS CARD 165.00 186175 05/29/2009 General Fund Police /Training & Ed BUSINESS CARD 300.00 Check Total: 465.00 186176 05/29/2009 General Fund Fire /Training & Ed BUSINESS CARD 329.16 Check Total: 329.16 186177 05/29/2009 General Fund Fire /Training & Ed BUSINESS CARD 9.47 Check Total: 9.47 186178 05/29/2009 General Fund Police /Training & Ed BUSINESS CARD 161.75 186178 05/29/2009 General Fund Police /Training/Ed. - BUSINESS CARD 365.00 186178 05/29/2009 General Fund ABC reimbursements expenses BUSINESS CARD 91.24 Check Total: 617.99 186179 05/29/2009 General Fund Spec Department Supplies BUSINESS CARD 55.33 AP -Checks for Approval (06/U3/2U09 - 2:20 PM) Page 19 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 291.09 186184 05/29/2009 General Fund Rainbow Park /Contractual S COAST LANDSCAPE Check Total: 55.33 186180 05/29/2009 General Fund Traffic Signals /Contractual S CA SIGNALS AND LIGHTING 186184 1,219.99 General Fund Trees & Parkwys /Contractual S COAST LANDSCAPE 1,835.25 186184 Check Total: 1,219.99 186181 05/29/2009 General Fund City Hall Annex/Spec Dept Equi CDW General Fund 867.31 COAST LANDSCAPE 1,167.90 186184 05/29/2009 General Fund Check Total: 867.31 186182 05/29/2009 General Fund R.P. Comm. Cntr Bldg/Facilty CHEM -MARK DISH MACHINE SERVICE 74.12 1,614.85 186184 05/29/2009 General Fund Ladybug Park /Contractual S Check Total: 74.12 186183 05/29/2009 General Fund Publ Works Gen Nehicle Repai CNH CAPITOL 3,452.70 168.60 186183 05/29/2009 General Fund Weed Abatememt /Spec Dept Equ CNH CAPITOL 186185 122.49 186183 05/29/2009 General Fund Weed Abatememt /Spec Dept Equ CNH CAPITOL. 05/29/2009 18.66 186183 05/29/2009 General Fund Weed Abatememt /Spec Dept Equ CNH CAPITOL -18.66 Check Total: 291.09 186184 05/29/2009 General Fund Rainbow Park /Contractual S COAST LANDSCAPE 540.60 186184 05/29/2009 General Fund Burt/Ave Rec Cr /Contractual S COAST LANDSCAPE 300.90 186184 05/29/2009 General Fund Trees & Parkwys /Contractual S COAST LANDSCAPE 1,835.25 186184 05/29/2009 General Fund Alicia Park /Contractual S COAST LANDSCAPE 947.00 186184 05/29/2009 General Fund Benecia Park /Contractual S COAST LANDSCAPE 1,167.90 186184 05/29/2009 General Fund Caterpillr Park /Contractual S COAST LANDSCAPE 683.35 186184 05/29/2009 General Fund Colegio/V Park /Contractual S COAST LANDSCAPE 1,614.85 186184 05/29/2009 General Fund Ladybug Park /Contractual S COAST LANDSCAPE 1,311.40 186184 05/29/2009 General Fund M Park /Contractual S COAST LANDSCAPE 3,452.70 Check Total: 11,853.95 186185 05/29/2009 General Fund Non -Department /Advertising/P COMMUNITY VOICE 115.50 186185 05/29/2009 General Fund Non -Department /Advertising/P COMMUNITY VOICE 264.00 Check Total: 379.50 186186 05/29/2009 ' General Fund Non -Department /Training & Edu BRANDON DAVIDGE 160.00 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 20 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 160.00 186187 05/29/2009 General Fund Contrct/Classes /Contractual S GAY DAWSON 912.60 186187 05/29/2009 General Fund Contrct/Classes /Contractual S GAY DAWSON 58.50 Check Total: 971.10 186188 05/29/2009 General Fund City Hall Bldg/Facilty First Alarm Sercurities Servic 39.00 Check Total: 39.00 186189 05/29/2009 General Fund Rec Ref Clearing FERMIN GARFIA 400.00 186189 05/29/2009 General Fund Rec Ref Clearing FERMIN GARFIA 57.50 Check Total: 457.50 186190 05/29/2009 General Fund Park Maint /Spec. Departm GRAINGER, INC. 76.65 186190 05/29/2009 General Fund H Pool /Bldg[Facilty GRAINGER, INC. 119.19 186190 05/29/2009 General Fund Pub] Works Gen /Fac Maint/Non- GRAINGER, INC. 8.12 Check Total: 203.96 186191 05/29/2009 General Fund Benecia Rec Bld /Bldg/Facilty THE HITMEN TERMITE & PEST 75.00 186191 05/29/2009 General Fund Burt/Ave Rec Cr Bldg/Facilty THE HITMEN TERMITE & PEST 60.00 Check Total: 135.00 186192 05/29/2009 General Fund Park Maint /Spec. Departm HORIZON/AUTOMATIC RAIN 8.91 Check Total: 8.91 186193 05/29/2009 General Fund Ref Deposit-Liab. Insur HUB INTERNATIONAL 2,280.00 186193 05/29/2009 General Fund Refundable Deposits HUB INTERNATIONAL -2,280.00 186193 05/29/2009 General Fund Cash HUB INTERNATIONAL 2,280.00 186193 05/29/2009 General Fund R.P. Comm. Cntr /Rp Community HUB INTERNATIONAL -236.32 Check Total: 2,043.68 186194 05/29/2009 General Fund Tax Free Medical Pmts 30.00 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 21 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Page 22 Check Total: 30.00 186195 05/29/2009 General Fund Non -Department /Self -Insured KELLY-MOORE PAINT COMPANY INC. 21.78 186195 05/29/2009 General Fund Magnolia Pool /Fac Maintenanc KELLY-MOORE PAINT COMPANY INC. 23.96 186195 05/29/2009 General Fund Magnolia Pool /Fac Maintenanc KELLY-MOORE PAINT COMPANY INC. 41.58 186195 05/29/2009 General Fund Benecia Pool /Bldg/Facilty KELLY-MOORE PAINT COMPANY INC. 26.73 186195 05/29/2009 General Fund Non -Department /Self-insured KELLY-MOORE PAINT COMPANY INC. 11.77 Check Total: 125.82 186196 05/29/2009 General Fund Non -Department /Training & Edu ERIC MATZEN 150.00 Check Total: 150.00 186197 05/29/2009 General Fund Non -Department /Dues & Subscr MAYORS' & COUNCILMEMBERS' 250.00 Check Total: 250.00 186198 05/29/2009 General Fund Non -Department /Training & Edu TERESA MAZZANTI 825.00 186198 05/29/2009 General Fund Non -Department /Training & Edu TERESA MAZZANTI 111.50 Check Total: 936.50 186199 05/29/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 189.00 Check Total: 189.00 186200 05/29/2009 General Fund Tax Free Medical Pmts 335.00 Check Total: 335.00 186201 05/29/2009 General Fund City Hall /Office Supplie OFFICE DEPOT 738.18 186201 05/29/2009 General Fund Recreation Adm /Office Supplie OFFICE DEPOT 216.66 186201 05/29/2009 General Fund Recreation Adm /Office Supplie OFFICE DEPOT -21.26 186201 05/29/2009 General Fund Recreation Adm /Office Supplie OFFICE DEPOT 21.05 186201 05/29/2009 General Fund Recreation Adm /Office Supplie OFFICE DEPOT 21.92 ' 186201 05/29/2009 General Fund Codding Center /Office Supplie OFFICE DEPOT 344.00 186201 05/29/2009 General Fund Recreation Adm /Office Supplie OFFICE DEPOT -15.26 AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Page 22 Check Number Check Date Fund Name Account Name 186202 05/29/2009 General Fund Publ Works Gen /Contractual S 186203 05/29/2009 General Fund Tax Free Medical Pmts 186204 05/29/2009 General Fund Golis Park /Heat/Light/Po 186204 05/29/2009 General Fund Honeybee Park /Heat/Light/Po 186204 05/29/2009 General Fund Ladybug Park Heat/Light/Powe 186204 05/29/2009 General Fund Sunrise Park /Heat/Light/Po 186204 05/29/2009 General Fund M Park /Heat/Light/Po 186204 05/29/2009 General Fund City Hall /Heat/Light/Po 186204 05/29/2009 General Fund City Hall Annex /Heat/Light/Po 186204 05/29/2009 General Fund Non -Department /Heat/Light/Po 186204 05/29/2009 General Fund Animal Shelter/Heat/Light/Pow 186204 05/29/2009 General Fund Ps Main Station /Heat/Light/Po 186204 05/29/2009 General Fund P/S Bldg -North /Heat/Light/Po 186204 05/29/2009 General Fund P/S Bldg -South /Heat/Light/Po 186204 05/29/2009 General Fund Publ Works Gen /Heat/Light/Po 186204 05/29/2009 General Fund Trees & Parkwys /Heat/Light/Po 186204 05/29/2009 General Fund School Grounds /Heat/Light/Po 186204 05/29/2009 General Fund Street Lighting /Heat/Light/Po 186204 05/29/2009 General Fund Traffic Signals /HeatfUght/Po 186204 05/29/2009 General Fund Alicia Park /Heat/Light/Po 186204 05/29/2009 General Fund Benecia Park /Heat/Light/Po 186204 05/29/2009 General Fund Caterpillr Park /Heat/Light/Po 186204 05/29/2009 General Fund Colegio/V Park /Heat/Light/Po 186204 05/29/2009 General Fund Dorotea Park /Heat/Light/Po 186204 05/29/2009 General Fund Eagle Park /Heat/Light/Po 186204 05/29/2009 General Fund Rainbow Park /Heat/Light/Po 186204 05/29/2009 General Fund Center /Heat/Light/Po 186204 05/29/2009 General Fund Alicia Pool /Heat/Light/Po 186204 05/29/2009 General Fund Benecia Pool /Heat/Light/Po 186204 05/29/2009 General Fund Ladybug Pool /Heat/Light/Po 186204 05/29/2009 General Fund H Pool /Heat/Light/Po 186204 05/29/2009 General Fund R.P. Gymnasium /Heat/Light/Po 186204 05/29/2009 General Fund R.P. Comm. Cntr /Heat/Light/Po 186204 05/29/2009 General Fund Magnolia Pool /Heat/Light/Pow Vendor Name OFFICE TEAM PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC Check Total: Check Total: Check Total: Amount 1,305.29 750.00 750.00 167.08 167.08 412.58 200.86 590.79 255.63 999.41 316.92 974.74 14.64 1,039.29 8,595.99 603.67 140.89 217.12 740.95 167.54 12,296.97 1,293.32 394.25 408.79 10.01 137.70 35.31 147.80 22.70 1,396.01 80.68 981.92 18.87 3,046.36 822.30 3,197.77 648.99 AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Page 23 Check Number Check Date Fund Name Account Name Vendor Name Amount 186204 05/29/2009 General Fund Burt/Ave Rec Cr /Heat/Light/Po PACIFIC GAS AND ELECTRIC 335.44 186204 05/29/2009 General Fund Pac /Heat/Light/Po PACIFIC GAS AND ELECTRIC 3,521.75 186204 05/29/2009 General Fund Sign/Heat Light & Power PACIFIC GAS AND ELECTRIC 538.67 Check Total: 44,606.63 186205 05/29/2009 General Fund Ceramics Studio -Cont Svcs JUDY PAGNUSAT 124.80 Check Total: 124.80 186206 05/29/2009 General Fund Sports Center /Contractual S PETALUMA SCHOOL OF BALLET 330.46 186206 05/29/2009 General Fund Contrct/Classes /Contractual S PETALUMA SCHOOL OF BALLET 331.50 Check Total: 661.96 186207 05/29/2009 General Fund H Pool /Fac Maint/Non- PLATT 264.43 186207 05/29/2009 General Fund H Pool /Fac Maint/Non- PLATT 34.41 186207 05/29/2009 General Fund H Pool /Fac Maint/Non- PLATT 137.40 186207 05/29/2009 General Fund H Pool /Fac Maint/Non- PLATT -300.00 Check Total: 136.24 186208 05/29/2009 General Fund EAP Expense REDWOOD EMPIRE MUNICIPAL INS. 776.86 Check Total: 776.86 186209 05/29/2009 General Fund Non -Department /Spec. Departm REDWOOD LOCK 39.24 Check Total: 39.24 186210 05/29/2009 General Fund Traffic Signals /Contractual S REPUBLIC ITS 1,208.19 186210 05/29/2009 General Fund Traffic Signals /Contractual S REPUBLIC ITS 2,631.00 Check Total: 3,839.19 186211 05/29/2009 General Fund Police /Training & Ed SANTA ROSA JR COLLEGE 355.00 186211 05/29/2009 General Fund Non -Department /Training & Edu SANTA ROSA JR COLLEGE 105.00 Check Total: 460.00 186212 05/29/2009 General Fund Fire Prevention /Travels & Mee SO CO FIRE PREVENTION 80.00 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 24 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 80.00 186213 05/29/2009 General Fund Contrct/Classes /Contractual S PAMELA STAFFORD 1,072.50 186213 05/29/2009 General Fund Sports Center /Contractual S PAMELA STAFFORD 357.50 186213 05/29/2009 General Fund Sports Center /Contractual S PAMELA STAFFORD 2,343.25 186213 05/29/2009 General Fund Contrct/Classes /Contractual S PAMELA STAFFORD 1,397.50 Check Total: 5,170.75 186214 05/29/2009 General Fund Publ Works Gen /Clothing Allo SUNSET LINEN SERVICE 93.75 Check Total: 93.75 186215 05/29/2009 General Fund Finance /Spec Dept Equ SYMPRO SOFTWARE 2,887.50 Check Total: 2,887.50 186216 05/29/2009 General Fund Inspection /Contractual S WILLIAM G. TALLEY 2,062.50 Check Total: 2,062.50 186217 05/29/2009 General Fund Ladybug Summer Camp/Supplies TARGET BANK 8.70 186217 05/29/2009 General Fund R.P. Comm. Cntr Bldg/Facilty TARGET BANK 4.52 186217 05/29/2009 General Fund Animal Control /Spec. Departm TARGET BANK 23.11 Check Total: 36.33 186218 05/29/2009 General Fund Publ Works Gen Nehicle Repai TEREX UTILITIES 211.08 Check Total: 211.08 186219 05/29/2009 Capital Projects Fund City Hall Acquisition/Renov Trope Group 1,428.00 Check Total: 1,428.00 186220 05/29/2009 General Fund Dorotea Park /Contractual S TRUGREEN LANDCARE 1,073.30 186220 05/29/2009 General Fund Eagle Park /Contractual S TRUGREEN LANDCARE 2,212.88 186220 05/29/2009 General Fund Golis Park /Contractual S TRUGREEN LANDCARE 2,729.00 186220 05/29/2009 General Fund Honeybee Park /Contractual S TRUGREEN LANDCARE 650.16 186220 05/29/2009 General Fund Roberts Lake Pk /Contractual S TRUGREEN LANDCARE 505.90 AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Page 25 Check Number Check Date Fund Name Account Name Vendor Name Amount 186220 05/29/2009 General Fund Sunrise Park /Contractual S TRUGREEN LANDCARE 2,548.00 186220 05/29/2009 General Fund Animal Control /Contractual S TRUGREEN LANDCARE 8.78 186220 05/29/2009 General Fund Center /Contractual S TRUGREEN LANDCARE 7.50 186220 05/29/2009 General Fund Comm Cntr Grnds /Contractual S TRUGREEN LANDCARE 1,487.79 186220 05/29/2009 General Fund Library /Contractual S TRUGREEN LANDCARE 4.53 186220 05/29/2009 General Fund Trees & Parkwys /Contractual S TRUGREEN LANDCARE 4,424.40 Check Total: 15,652.24 186221 05/29/2009 General Fund Data Processing/Cellular Phone VERIZON WIRELESS 140.37 186221 05/29/2009 General Fund Publ Works Gen /Cellular Phone VERIZON WIRELESS 44.99 186221 05/29/2009 General Fund Ps Main Station/Cellular Phone VERIZON WIRELESS 90.10 Check Total: 275.46 186222 05/29/2009 General Fund P/S Bldg -North Bldg/Facilty WAL-MART COMMUNITY BRC 106.98 186222 05/29/2009 General Fund P/S Bldg -North Bldg/Facilty WAL-MART COMMUNITY BRC 36.36 186222 05/29/2009 General Fund H Pool /Spec. Departm WAL-MART COMMUNITY BRC 175.59 Check Total: 318.93 186223 05/29/2009 General Fund H Pool /Fac Maint/Non- WYATT IRRIGATION SUPPLY, INC. 6.73 186223 05/29/2009 General Fund H Pool /Fac Maint/Non- WYATT IRRIGATION SUPPLY, INC. 66.81 Check Total: 73.54 186224 06/03/2009 General Fund Police /Spec. Departm PACIFIC SKYLINE COUNCIL 255.00 Check Total: 255.00 186225 06/03/2009 General Fund Refundable Deposits COMMUNITY VOICE 115.50 Check Total: 115.50 186226 06/03/2009 General Fund Refundable Deposits CURTIS & ASSOCIATES 1,452.08 Check Total: 1 1,452.08 186227 06/03/2009 General Fund Refundable Deposits ESA 450.00 186227 06/03/2009 General Fund Refundable Deposits ESA 923.75 186227 06/03/2009 General Fund Refundable Deposits ESA 1,588.25 186227 06/03/2009 General Fund Refundable Deposits ESA 11,357.13 AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Page 26 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 14,319.13 186228 06/03/2009 General Fund Refundable Deposits RICH FENS KE 1,104.08 Check Total: 1,104.08 186229 06/03/2009 General Fund Refundable Deposits MC DONOUGH, HOLLAND, & ALLEN 1,570.40 186229 06/03/2009 General Fund Refundable Deposits MC DONOUGH, HOLLAND, & ALLEN 114.40 Check Total: 1,684.80 186230 06/03/2009 General Fund Refundable Deposits MICHAEL BRANDMAN ASSO 26,439.30 Check Total: 26,439.30 186231 06/03/2009 General Fund Rec Ref Clearing TORI ADAM 100.00 Check Total: 100.00 186232 06/03/2009 General Fund Police Nehicle Repai ALLDATA 750.00 186232 06/03/2009 General Fund Publ Works Gen Nehicle Repai ALLDATA 750.00 Check Total: 1,500.00 186233 06/03/2009 General Fund Emplyee Benfits /Management Me 288.00 Check Total: 288.00 186234 06/03/2009 General Fund Planning /Dues & Subscr AMERICAN PLANNING ASSO 423.00 Check Total: 423.00 186235 06/03/2009 General Fund Publ Works Gen /Spec. Departm AMERICAN SOLUTIONS FOR 29.80 Check Total: 29.80 186236 06/03/2009 General Fund Animal Control/Shelter Food ANIMAL SUPPLY COMPANY 1,120.01 186236 06/03/2009 General Fund Animal Control /Spec. Departm ANIMAL SUPPLY COMPANY 169.10 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 27 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,289.11 186237 06/03/2009 General Fund R.P. Gymnasium /Telephone AT&T Check Total: 23.25 186238 06/03/2009 General Fund R.P. Comm. Cntrltelephone AT&T 45.66 186238 06/03/2009 General Fund Library /Contractual S AT&T 29.75 186238 06/03/2009 General Fund P/S Bldg -North /Telephone AT&T 30.78 186238 06/03/2009 General Fund Center /Telephone AT&T 31.21 186238 06/03/2009 General Fund Publ Works Gen /Telephone AT&T 15.48 186238 06/03/2009 General Fund Data Processing /Telephone AT&T 185.41 186238 06/03/2009 General Fund Ps Main Station /Telephone AT&T 66.34 186238 06/03/2009 General Fund Ps Main Station /Telephone AT&T 108.39 186238 06/03/2009 General Fund Ps Main Station /Telephone AT&T 75.79 186238 06/03/2009 General Fund Ps Main Station /Telephone AT&T _ 75.79 186238 06/03/2009 General Fund Ps Main Station /Telephone AT&T 75.79 Check Total: 740.39 186239 06/03/2009 General Fund Data Processing/Cellular Phone AT&T INTERNET SVCS 750.00 Check Total: 750.00 186240 06/03/2009 General Fund Park Maint Bldg/Facilty M BARTLEY PUMP, INC. 188.75 Check Total: 188.75 186241 06/03/2009 General Fund ABC reimbursements expenses MICHAEL BATES 50.00 Check Total: 50.00 186242 06/03/2009 General Fund Police /Vehicle Repai BAYSHORE INTERNATIONAL 782.88 Check Total: 782.88 186243 06/03/2009 General Fund Non -Department /Training & Edu ELLEN BEARDSLEY 134.86 Check Total: 134.86 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 28 Check Number Check Date Fund Name Account Name Vendor Name Amount 186244 06/03/2009 General Fund Rec Ref Clearing KELLY BOWERS 85.00 BUSINESS CARD 10.30 186248 Check Total: 85.00 186245 06/03/2009 General Fund Emplyee Benfits /Management Me 186248 7,052.10 General Fund Non -Department /Travels & Mee BUSINESS CARD Check Total: 7,052.10 186246 06/03/2009 General Fund Animal Control /Bldg/Facilty BUCHANAN FOOD SERVICE 62.11 186246 06/03/2009 General Fund City Hall Bldg/Facilty BUCHANAN FOOD SERVICE 124.18 32.69 186249 06/03/2009 General Fund Check Total: 186.29 186247 06/03/2009 General Fund Fire /Spec Dept Equ BURTON'S FIRE 96.43 Check Total: 96.43 186248 06/03/2009 General Fund City Council-T&M-Stafford BUSINESS CARD 30.00 186248 06/03/2009 General Fund City Engineer /Telephone BUSINESS CARD 10.30 186248 06/03/2009 General Fund City Hall /Spec. Departm BUSINESS CARD 34.30 186248 06/03/2009 General Fund Non -Department /Travels & Mee BUSINESS CARD 351.21 Check Total: 425.81 186249 06/03/2009 General Fund Streets & Bike /Spec. Departm BUSINESS CARD 32.69 186249 06/03/2009 General Fund H Pool /Fac Maint/Non- BUSINESS CARD 103.63 186249 06/03/2009 Utility Construction Fund 2009 Sewer Main Rehabilition BUSINESS CARD 88.13 Check Total: 224.45 186250 06/03/2009 Capital Projects Fund 2009 Street Surface Repairs BUSINESS CARD 19.95 Check Total: 19.95 186251 06/03/2009 General Fund Data Processing /Dues & Subscr BUSINESS CARD 22.99 Check Total: 22.99 186252 06/03/2009 General Fund Police /Training & Ed BUSINESS CARD 190.83 186252 06/03/2009 General Fund Fire /Travels & Mee BUSINESS CARD • 74.29 Page 29 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 265.12 186253 06/03/2009 General Fund Pers'L & Purch /Recruitment/G BUSINESS CARD 130.04 Check Total: 130.04 186254 06/03/2009 General Fund R.P. Comm. Cntr/Fac Maint/Non- C & S FLOORING SYSTEM 1,730.00 186255 06/03/2009 General Fund 186256 06/03/2009 General Fund 186256 06/03/2009 General Fund 186257 06/03/2009 General Fund 186258 06/03/2009 General Fund 186259 06/03/2009 General Fund 186259 06/03/2009 General Fund 186259 06/03/2009 General Fund 186259 06/03/2009 General Fund 186259 06/03/2009 General Fund 186259 06/03/2009 General Fund 186259 06/03/2009 General Fund 186259 06/03/2009 General Fund 186260 06/03/2009 General Fund 186260 06/03/2009 General Fund AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Ps Main Station Bldg/Facilty Benecia Pool Bldg/Facilty H Pool /Fac Maint/Non- Emplyee Benfits /Management Me Check Total: CA INDUSTRIAL RELATIONS Check Total: CAL -STEAM #2504 CAL -STEAM #2504 Non -Department /Self-Tnsured CARL'S BODY SHOP City Hall /Rent/Lease/Ta City Hall Annex/Equipment Leas Police /Equipment Leas Animal Control / Eqpt Lease Publ Works Gen /Rent/Lease/Ta Center /Rent/Lease/Ta Sports Center /Rent/Lease/Tax Pac/Admin /Rent/Leasefrax Benecia Park /Contractual S Caterpillr Park /Contractual S CIT TECHNOLOGY FIN SVCS CIT TECHNOLOGY FIN SVCS CIT TECHNOLOGY FIN SVCS CIT TECHNOLOGY FIN SVCS CIT TECHNOLOGY FIN SVCS CIT TECHNOLOGY FIN SVCS CIT TECHNOLOGY FIN SVCS CIT TECHNOLOGY FIN SVCS COAST LANDSCAPE COAST LANDSCAPE Check Total: Check Total: Check Total: Check Total: 47.06 311.34 358.40 104.95 104.95 1,750.12 599.90 2,106.40 83.95 219.96 83.95 547.92 934.32 547 .*08 Page 30 Check Number Check Date Fund Name Account Name Vendor Name Amount 186260 06/03/2009 General Fund Colegio/V Park /Contractual S COAST LANDSCAPE 1,291.88 186260 06/03/2009 General Fund Ladybug Park /Contractual S COAST LANDSCAPE 1,049.12 186260 06/03/2009 General Fund M Park /Contractual S COAST LANDSCAPE 2,762.16 186260 06/03/2009 General Fund Rainbow Park /Contractual S COAST LANDSCAPE 432.48 186260 06/03/2009 General Fund Burt/Ave Rec Cr /Contractual S COAST LANDSCAPE 240.72 186260 06/03/2009 General Fund Trees & Parkwys /Contractual S COAST LANDSCAPE 2,225.40 Check Total: 9,483.16 186261 06/03/2009 General Fund Inspection /Professional CODE SOURCE 2,491.00 Check Total: 2,491.00 186262 06/03/2009 General Fund R.P. Gymnasium Bldg/Facilty COMMERCIAL POOL SYSTEMS 260.98 186262 06/03/2009 General Fund Alicia Pool Bldg/Facilty COMMERCIAL POOL SYSTEMS 84.49 186262 06/03/2009 General Fund Benecia Pool Bldg/Facilty COMMERCIAL POOL SYSTEMS 84.49 186262 06/03/2009 General Fund Ladybug Pool Bldg/Facilty COMMERCIAL POOL SYSTEMS 84.50 186262 06/03/2009 General Fund H Pool Bldg/Facilty COMMERCIAL POOL SYSTEMS 84.50 186262 06/03/2009 General Fund Magnolia Pool /Fac Maintenanc COMMERCIAL POOL SYSTEMS 84.50 Check Total: 683.46 186263 06/03/2009 General Fund Animal Control /Advertising/P COMMUNITY VOICE 500.00 Check Total: 500.00 186264 06/03/2009 General Fund Codding Center /Special Activ COSTCO WHOLESALE 51.44 186264 06/03/2009 General Fund Sports Center /Pro Shop Purc COSTCO WHOLESALE 266.44 186264 06/03/2009 General Fund R.P. Gymnasium Bldg/Facilty COSTCO WHOLESALE 92.90 186264 06/03/2009 General Fund Pac /Concessions COSTCO WHOLESALE 330.55 186264 06/03/2009 General Fund Ps Main Station Bldg/Facilty COSTCO WHOLESALE 64.30 186264 06/03/2009 General Fund Animal Control/Shelter Food COSTCO WHOLESALE 8.58 186264 06/03/2009 General Fund Animal Control /Spec. Departm COSTCO WHOLESALE 264.59 Check Total: 1,078.80 186265 06/03/2009 General Fund Donations/Youth & Famly TORI COTO 260.00 Check Total: 260.00 186266 06/03/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 32.00 186266 06/03/2009 General Fund City Hall Bldg/Facilty DUST-TEX SERVICES, INC. 55.75 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 31 Check Number Check Date Fund Name 186267 06/03/2009 General Fund 186268 06/03/2009 General Fund 186268 06/03/2009 General Fund 186268 06/03/2009 General Fund 186268 06/03/2009 General Fund 186268 06/03/2009 General Fund 186268 06/03/2009 General Fund 186268 06/03/2009 General Fund 186268 06/03/2009 General Fund 186269 06/03/2009 General Fund 186270 06/03/2009 General Fund 186271 06/03/2009 General Fund 186272 06/03/2009 General Fund 186272 06/03/2009 General Fund 186273 06/03/2009 General Fund 186273 06/03/2009 General Fund 186273 06/03/2009 General Fund 186273 06/03/2009 General Fund 186273 06/03/2009 General Fund AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Account Name Vendor Name Amount Check Total: 612.17 Police /Spec Dept Equ Check Total: 87.75 Finance /Dues & Subscr GOVERNMENT FINANCE OFFICERS 90.00 H Pool /Fac Maint/Non- Check Total: 90.00 H Pool Bldg/Facilty GRAINGER, INC. 21.63 Park Maint Bldg/Facilty M GRAINGER, INC. 117.43 Trees & Parkwys /Spec. Departm GRAINGER, INC. 82.41 Park Maint /Spec. Departm GRAINGER, INC. 114.97 City Hall /Spec. Departm GRAINGER, INC. 127.75 Trees & Parkwys /Spec. Departm GRAINGER, INC.. 8.73 Pac/Admin /Fac Maint/Non- GRAINGER, INC. 134.81 Pac/Admin /Fac Maint/Non- GRAINGER, INC. 4.44 Check Total: 612.17 Police /Spec Dept Equ GRAPHIC IMAGINATION INC 33.18 Check Total: 33.18 H Pool /Fac Maint/Non- GROENIGER & COMPANY 127.52 Check Total: 127.52 Mini Bus /Vehicle Repai HANSEL FORD 59.68 Check Total: 59.68 Animal Control Bldg/Facilty THE HITMEN TERMITE & PEST 60.00 City Hall Bldg/Facilty THE HITMEN TERMITE & PEST 60.00 Check Total: 120.00 Codding Center /Fac Maint/Non- HOME DEPOT 30.85 Park Maint /Spec. Departm HOME DEPOT . 199.06 H Pool /Fac Maint/Non- HOME DEPOT 132.30 P/S Bldg -North Bldg/Facilty HOME DEPOT 32.03 Fire /Training & Ed HOME DEPOT 22.79 Page 32 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 417.03 186274 06/03/2009 General Fund Park Maint /Spec. Departm HORIZON/AUTOMATIC RAIN 225.78 186274 06/03/2009 General Fund Weed Abatememt /Spec Dept Equ HORIZON/AUTOMATIC RAIN 317.40 186274 06/03/2009 General Fund Weed Abatememt /Spec Dept Equ HORIZON/AUTOMATIC RAIN 402.00 186274 06/03/2009 General Fund Park Maint /Spec. Departm HORIZON/AUTOMATIC RAIN 19.46 186274 06/03/2009 General Fund Park Maint /Spec. Departm HORIZON/AUTOMATIC RAIN 14.01 186274 06/03/2009 General Fund Park Maint /Spec. Departm HORIZON/AUTOMATIC RAIN 50.09 186274 06/03/2009 General Fund Trees & Parkwys /Contractual S HORIZON/AUTOMATIC RAIN 117.51 Check Total: 1,146.25 186275 06/03/2009 General Fund Contrct/Classes /Contractual S BETTYJANE HOTALING 4,243.20 Check Total: 4,243.20 186276 06/03/2009 General Fund Codding Center /Fac Maint/Non- HSC ELECTRONIC SUPPLY 10.77 Check Total: 10.77 186277 06/03/2009 General Fund Admin Services /Contractual S IEDA 1,952.36 Check Total: 1,952.36 186278 06/03/2009 General Fund Data Processing /Dues & Subscr INFO -TECH RESEARCH GROUP . 1,485.00 Check Total: 1,485.00 186279 06/03/2009 General Fund Magnolia Pool /Fac Maintenanc INTERNAL REVENUE SERVICE 108.00 Check Total: 108.00 186280 06/03/2009 General Fund Benecia Pool /Spec. Departm KELLY-MOORE PAINT COMPANY INC. 75.21 186280 06/03/2009 General Fund Non -Department /Self -Insured KELLY-MOORE PAINT COMPANY INC. 141.24 186280 06/03/2009 General Fund Benecia Pool /Spec. Departm KELLY-MOORE PAINT COMPANY INC. 248.80 Check Total: 465.25 186281 06/03/2009 General Fund Animal Control /Contractual S ROGER KLEIN 720.00 AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Page 33 Check Number Check Date Fund Name Account Name Vendor Name Amount 186282 06/03/2009 General Fund 186283 06/03/2009 General Fund 186284 06/03/2009 General Fund 186285 06/03/2009 General Fund 186286 06/03/2009 General Fund 186286 06/03/2009 General Fund 186287 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 Capital Projects Fund 186288 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 General Fund 186288 06/03/2009 Utility Construction Fund AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Check Total: 6.73 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN Check Total: 720.00 Rec Ref Clearing HEATHER KLINGBEIL Rent Appeals Bd /Professional 400.00 2,434.12 Legal Services /Professional Check Total: 400.00 P/S Personnel /Eye Care MC DONOUGH, HOLLAND, & ALLEN 6,010.68 124.52 MC DONOUGH, HOLLAND, & ALLEN 131.04 Check Total: 124.52 Animal Control /Contractual S BARBARA LEACH DVM MC DONOUGH, HOLLAND, & ALLEN 1,400.00 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN Check Total: 1,400.00 Non -Department /Travels & Mee ELIZABETH LIDSTER Legal Services /Professional 58.30 635.44 Eastside Sewer Project Check Total: 58.30 Pac/Rental /Admissions MARIN DANCE THEATRE 9,189.00 PacBox Office Fees/Misc MARIN DANCE THEATRE -919.00 Check Total: 8,270.00 ABC reimbursements expenses MARY'S PIZZA SHACK 6.73 Check Total: 6.73 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 33,660.55 Southeast Dist. Specific Plan MC DONOUGH, HOLLAND, & ALLEN 33.80 Rent Appeals Bd /Professional MC DONOUGH, HOLLAND, & ALLEN 2,434.12 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 2,577.47 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 6,010.68 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 131.04 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 1,126.32 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 5,602.46 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 1,439.62 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 24.96 Legal Services /Professional MC DONOUGH, HOLLAND, & ALLEN 635.44 Eastside Sewer Project MC DONOUGH, HOLLAND, & ALLEN 24,040.25 Page 34 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 186289 06/03/2009 General Fund Pac/Rental /Admissions NARROW WAY STAGE CO 186289 06/03/2009 General Fund PacBox Office Fees/Misc NARROW WAY STAGE CO 186289 06/03/2009 General Fund Pac/Rental /Rentals NARROW WAY STAGE CO 186289 06/03/2009 General Fund Ref Deposit-Liab. Insur NARROW WAY STAGE CO - 186289 06/03/2009 General Fund Cash NARROW WAY STAGE CO 186289 06/03/2009 General Fund Refundable Deposits NARROW WAY STAGE CO Check Total: 186290 06/03/2009 General Fund Pac/Admin /Office Supplie OFFICE DEPOT 186290 06/03/2009 General Fund City Hall /Office Supplie OFFICE DEPOT Check Total: 186291 06/03/2009 General Fund Traffic Signals /Heat/Light/Po PACIFIC GAS AND ELECTRIC 186291 06/03/2009 General Fund City Hall /Heat/Light/Po PACIFIC GAS AND ELECTRIC 186291 06/03/2009 General Fund Alicia Park /Heat/Light/Po PACIFIC GAS AND ELECTRIC Check Total: 186292 06/03/2009 General Fund Inspection /Travels & Mee PETTY CASH Check Total: 186293 06/03/2009 General Fund Planning /Advertising/P THE PRESS DEMOCRAT Check Total: 186294 06/03/2009 General Fund Alicia Pool /Bldg/Facilty PURITY PRODUCTS COMPANY 186294 06/03/2009 General Fund Benecia Pool /Bldg/Facilty PURITY PRODUCTS COMPANY 186294 06/03/2009 General Fund Ladybug Pool /Bldg/Facilty PURITY PRODUCTS COMPANY 186294 06/03/2009 General Fund H Pool Bldg/Facilty PURITY PRODUCTS COMPANY 186294 06/03/2009 General Fund Publ Works Gen /Spec. Departm PURITY PRODUCTS COMPANY Check Total: 7,512.71 -751.00 -4,275.00 -215.00 215.00 0icnn 100.67 cQn 49 49.25 57.36 242.60 349.21 66.45 66.45 182.70 182.70 119.90 119.90 119.90 119.91 c ),I 186295 06/03/2009 General Fund Police /Gas & Oil REDWOOD COAST 525.41 186295 06/03/2009 General Fund Publ Works Gen /Spec. Departm REDWOOD COAST 534.21 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 35 Check Number Check Date Fund Name 186296 06/03/2009 General Fund 186297 06/03/2009 General Fund 186298 06/03/2009 General Fund 186298 06/03/2009 General Fund 186299 06/03/2009 General Fund 186300 06/03/2009 General Fund 186301 06/03/2009 General Fund 186302 06/03/2009 General Fund 186302 06/03/2009 General Fund 186302 06/03/2009 General Fund 186302 06/03/2009 General Fund 186303 06/03/2009 General Fund 186304 06/03/2009 General Fund AP - Checks for Approval ( 06/03/2009 - 2:20 PM ) Account Name Vendor Name Amount Page 36 Check Total: 1,059.62 Police /Vehicle Repai REDWOOD LOCK 25.00 Check Total: 25.00 Non -Department /Self -Insured RELIABLE GLASS 1,048.63 Check Total: 1,048.63 Trees & Parkwys /Spec. Departm RELIABLE HARDWARE & STEEL CO. 12.69 H Pool Bldg/Facilty RELIABLE HARDWARE & STEEL CO. 3.49 Check Total: 16.18 . Traffic Signals /Contractual S REPUBLIC ITS 3,880.00 Check Total: 3,880.00 City Hall /Postage RESERVE ACCOUNT 2,000.00 Check Total: 2,000.00 Publ Works Gen /Vehicle Repai ROHNERT PARK CAR WASH 31.50 Check Total: 31.50 Publ Works Gen /Vehicle Repai SANTA ROSA AUTO PARTS 10.82 Publ Works Gen /Vehicle Repai SANTA ROSA AUTO PARTS 27.31 Publ Works Gen /Vehicle Repai SANTA ROSA AUTO PARTS 6.62 Police /Vehicle Repai SANTA ROSA AUTO PARTS 1.32 Check Total: 46.07 H Pool /Fac Maint/Non- SCP DISTRIBUTIONS LLC 84.99 Check Total: 84.99 Animal Control /Contractual S SONIC 9.95 Page 36 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 9.95 186305 06/03/2009 General Fund Pac/Rental /Spec Dept Equ SOUND EXPRESSIONS 348.06 Check Total: 348.06 186306 06/03/2009 General Fund Non -Department /Contractual S SPRINGBROOK SOFTWARE 180.00 Check Total: 180.00 186307 06/03/2009 General Fund Police/Armory TACTICAL & PERSONAL 4,843.01 Check Total: 4,843.01 186308 06/03/2009 General Fund Fire Nehicle Repai TDS - TIRE DISTRIBUTION SYS 1,290.90 Check Total: 1,290.90 186309 06/03/2009 General Fund Pub] Works Gen /Spec. Departm UNITED RENTALS, INC 240.16 186309 06/03/2009 General Fund Trees & Parkwys /Spec. Departm UNTIED RENTALS, INC 195.82 Check Total: 435.98 186310 06/03/2009 General Fund City Hall Bldg/Facilty UNIVERSAL BUILDING SERVICES 1,150.00 186310 06/03/2009 General Fund R.P. Gymnasium Bldg/Facilty UNIVERSAL BUILDING SERVICES 1,608.00 Check Total: 2,758.00 186311 06/03/2009 General Fund Benecia Pool /Fac Maint/Non- USA BLUEBOOK 2,146.88 186311 06/03/2009 General Fund H Pool /Fac Maint/Non- USA BLUEBOOK 2,146.89 Check Total: 4,293.77 186312 06/03/2009 General Fund Police /Contractual S VPI INC 833.59 Check Total: 833.59 186313 06/03/2009 General Fund Tax Free Medical Pmts 267.00 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 37 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 267.00 186314 06/03/2009 General Fund Sports Center /Contractual S MARY-RITA WILLIAMSON 240.00 Check Total: 240.00 186315 06/03/2009 General Fund Tax Free Medical Pmts 111.97 Check Total: 111.97 186316 06/03/2009 General Fund Publ Works Gen /Fuel Tank Mai WINZLER & KELLY 2,509.30 Check Total: 2,509.30 186317 06/03/2009 General Fund Rec Ref Clearing MARIA ZAMUDIO _ 45.00 Check Total: 45.00 186318 06/03/2009 General Fund Animal Control /Spec. Departm MICKEY ZELDES 101.24 Check Total: 101.24 186319 06/03/2009 Utility Fund Water Entr. /Spec Dept Equ BARTLEY PUMP, INC. 1,660.45 Check Total: 1,660.45 186320 06/03/2009 Utility Fund Water Entr. /Spec. Departm BUSINESS CARD 352.62 Check Total: 352.62 186321 06/03/2009 Utility Fund Water Entr. /Spec. Departm BUSINESS CARD 52.42 Check Total: 52.42 186322 06/03/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 7.05 Check Total: 7.05 186323 06/03/2009 Utility Fund Water Ent/Distrib SystemRepair GROENIGER & COMPANY 276,83 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 38 Check Number Check Date Fund Name Account Name Vendor Name Amount 186324 06/03/2009 Utility Fund 186325 06/03/2009 Utility Fund 186325 06/03/2009 Utility Fund 186325 06/03/2009 Utility Fund 186325 06/03/2009 Utility Fund 186326 06/03/2009 Utility Fund 186326 06/03/2009 Utility Fund 186327 06/03/2009 Utility Fund 186328 06/03/2009 Utility Fund 186329 06/03/2009 Utility Fund 186329 06/03/2009 Utility Fund 186329 06/03/2009 Utility Fund 186330 06/03/2009 Utility Fund 186330 06/03/2009 Utility Fund 186331 06/03/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT Water Entr. /Spec Dept Equ Water Entr. /Spec Dept Equ Water Entr. /Spec Dept Equ Water Entr. /Spec Dept Equ PACE SUPPLY 03410-00 PACE SUPPLY 03410-00 PACE SUPPLY 03410-00 PACE SUPPLY 03410-00 Check Total: Check Total: Check Total: Water Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC Water Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC Check Total: Water/Vehicle Repairs POWER INDUSTRIES, INC. AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 39 20.85 84.67 7.65 43.70 156.87 40.95 O O'7 20.83 20.83 138.34 139.57 R L L'] 211.86 180.00 Check Total: Water Entr. /Spec Dept Equ RELIABLE HARDWARE & STEEL CO. Check Total: Water/Vehicle Repairs SANTA ROSA AUTO PARTS Water/Vehicle Repairs SANTA ROSA AUTO PARTS Water/Vehicle Repairs SANTA ROSA AUTO PARTS Check Total: Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 Check Total: Water Entr. /Contractual S SPRINGBROOK SOFTWARE AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 39 20.85 84.67 7.65 43.70 156.87 40.95 O O'7 20.83 20.83 138.34 139.57 R L L'] 211.86 180.00 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 186338 06/03/2009 Utility Fund Sewer Entr. /Spec. Departm Check Total: 180.00 186332 06/03/2009 Utility Fund Water Ent/Distrib SystemRepair SYAR INDUSTRIES, INC. Check Total: 286.45 186332 06/03/2009 Utility Fund Water Ent/Distrib SystemRepair SYAR INDUSTRIES, INC. GRAINGER,INC. 616.06 186339 06/03/2009 Utility Fund Sewer Entr. /Spec. Departm Check Total: 902.51 186333 06/03/2009 Utility Fund Water Entr. /Spec Dept Equ TELSTAR INSTRUMENTS INC 1,440.00 290.73 186340 06/03/2009 Utility Fund Sewer Entr. Check Total: 1,440.00 186334 06/03/2009 Utility Fund Water Ent/Distrib SystemRepair TITUS TRUCKING 640.00 Check Total: 640.00 186335 06/03/2009 Utility Fund Water Entr. /C/0 -Equipment USA BLUEBOOK 4,091.16 Check Total: 4,091.16 186336 06/03/2009 Utility Fund Water Ent/Distrib SystemRepair WHITE CAP CONSTRUCTION 2,878.55 Check Total: 2,878.55 186337 06/03/2009 Utility Fund Sewer Entr. /Telephone AT&T 91.02 186337 06/03/2009 Utility Fund Sewer Entr. /Telephone AT&T 29.48 186,337 06/03/2009 Utility Fund Sewer Entr. /Telephone AT&T 15.54 186337 06/03/2009 Utility Fund Sewer Entr. /Telephone AT&T 66.34 Check Total: 186338 06/03/2009 Utility Fund Sewer Entr. /Spec. Departm BUSINESS CARD 132.00 Check Total: 132.00 186339 06/03/2009 Utility Fund SewerEntr. Bldg/Facilty GRAINGER,INC. 236.03 186339 06/03/2009 Utility Fund Sewer Entr. /Spec. Departm GRAINGER, INC. 54.70 Check Total: 290.73 186340 06/03/2009 Utility Fund Sewer Entr. /Professional MC DONOUGH, HOLLAND, & ALLEN 6,869.72 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 40 Check Number Check Date Fund Name Account Name Vendor Name Amount 186340 06/03/2009 Utility Fund Sewer Entr. /Professional MC DONOUGH, HOLLAND, & ALLEN 3,382.60 186340 06/03/2009 Utility Fund Sewer Entr. /Professional MC DONOUGH, HOLLAND, & ALLEN 1,813.79 Check Total: 12,066.11 186341 06/03/2009 Utility Fund Sewer Entr. /Professional RMC WATER .& ENVIRONMENT 11,840.13 Check Total: 11,840.13 186342 06/03/2009 Utility Fund Sewer Entr. /Contractual S SPRINGBROOK SOFTWARE 180.00 Check Total: 180.00 186343 06/03/2009 Utility Fund Refuse Col Entr /Professional MC DONOUGH, HOLLAND, & ALLEN 386.86 Check Total: 386.86 186344 06/03/2009 Utility Fund Refuse Col Entr /Contractual S SPRINGBROOK SOFTWARE 180.00 Check Total: 180.00 186345 06/03/2009 General Fund Planning /Contractual S DYETT & BHATIA 4,704.95 186346 06/03/2009 Special Enforcement Unit South Seus/State Seiz Expend. 186347 06/03/2009 Special Enforcement Unit South Seus/State Seiz Expend. BUSINESS CARD JEFF JUSTICE Check Total: Check Total: Check Total: Report Total: 168.38 168.38 604,296.40 AP - Checks for Approval ( 06/03/2009 - 2:20 PM) Page 41 Agenda Packet Preparation TIMELIi iES for Regular City Council Meetings {This section for City Clerk Use Only} held on the 2nd & 4`h Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/9/09 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization', ITEM NO. 4(3) synchronized with above timeframe of Assistant City Attorney review, and an email copy to For the City Clerk for drafting agendas RESOLUTION NO. 2009-56 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets'distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 9, 2009 Department: Finance Submitted By: Cathy Orme, Accounting Manager Submittal Date: June 1, 2009 Agenda Title: Proposition 4 Appropriations Limit Fiscal Year 2009-10 Requested Council Action: Approve Resolution Summary: By the passage of Proposition 4, Article XIII B was added to the Constitution of the State -of California, which thereby limits state and local government spending. In general, the article limits annual appropriations of the City to the level of appropriations for the 1978-79 base year, adjusted for changes in the cost of living, population, and other specified factors. Article XIIIB became effective the first day of the fiscal year following its adoption, i.e. July 1, 1980. For the City of Rohnert Park, the base year (1978-79) calculations of appropriations subject to limitation are determined to be $4,218,884, which includes all funds. This amount was derived pursuant to a 1989 court decision (Santa Barbara County Taxpayers v. Board of Supervisors) where it was held that franchise fees do not fall within the definition of "proceeds of taxes". This new base year appropriation limit is subsequently adjusted by the following: PRICE CHANGES 1. Changes in Cost of Living -Lesser of: a. CPI (revised May 198 1) b. State Per Capita Personal Income Change 1. Changes in Cost of Living -Lesser of: a. CPI (revised May 198 1) b. State Per Capita Personal Income Change 1. Changes in Cost of Living -Lesser of: a. CPI (revised May 1981 b. State Per Capita Personal Income Change 1. Changes in Cost of Living -Lesser of- a. fa. Personal Income Change b. Inc. in non-residential assess. vat. due to new construction 1. Changes in Cost of Living -Lesser of- a. fa. Personal Income Change b. Inc. in non-residential assess. vat. due to new construction 1. Changes in Cost of Living -Lesser of: a. Personal Income Change b. Inc. in non-residential assess. vat. due to new construction 1. Changes in Cost of Living -Lesser of- a. fa. Personal Income Change b. Inc. in non-residential assess. vat. due to new construction 1978-79 1979-80 1980-81 1981-82 10.17% 14.68% ---- 6.79% 12.42% 12.11% 9.12% ---- 1982-83 1983-84 1984-85 1985-86 ---- 4.74% 3.74% 2.13% 2.35% " ---- ---- ---- 1986-87 1987-88 1988-89 1989-90 3.04% 3.93% 4.98% 4.21% ---- ---- ---- ----- 1990-91 1991-92 1992-93 1993-94 1994-95 4.14% (0.64)% 2.72% 0.71% 4.72% ----- ------ ------ ------ ------ 1995-96 1997-98 1998-99 1999-00 2000-01 4.67% 4.67% 4.15% 4.53% 4.91% ---- ---- ---- ---- ---- 2001-02 2002-03 2003-04 2004-05 2005-06 7.82% -1.27% 2.31% 3.28% 5.26% ---- ---- ---- ---- ---- 2006-07 2007-2008 2008-2009 2009-2010 3.96% 4.42% 4.29% 0.62% e v� POPULATION CHANGES 2. Changes in Population (Per State Dept. of Finance) 2. Changes in Population (Per State Dept. of Finance) 2. Changes in Population (Per State Dept. of Finance) 2. Changes in Population (Per State Dept. of Finance) 2. Changes in Population (Per State Dept. of Finance) 2001-02 2002-03 2003-04 2004-05 2005-06 2. Changes in Population (Per State Dept. of Finance) 2. Changes in Population (Per State Dept. of Finance) 1978-79 1979-80 1980-81 1981-82 11.08% 10.88% 6.70% 5.08% 1982-83 1983-84 1984-85 1985-86 2.93% 4.17% 4.18% 5.32% 1986-87 1987-88 1988-89 1989-90 5.84% 1.95% 3.31% 5.33% (County) (City) 1990-91 1991-92 1992-93 1993-94 1994-95 3.11% 3.18% 2.43% 1.99% 2.22% (County) (City) (County) (County) (County) 1995-96 1997-98 1998-99 1999-00 2000-01 1.48% 1.20 1.98 1.62 1.39 (City) (County) (County) (County) (County) 1.52% 1.46% 0.89% 0.88% 0.74% (County) (County) (City) (County) (County) 2006-07 2007-2008 2008-2009 ; 2009-2010 1.53% .75% .95% .91% (City) (County) " (County) (County) The approved appropriations limit for the fiscal year 2008-09 was $39,267,066. To calculate the new appropriation limit for the fiscal year 2009-10, you need to apply the .62% increase in the California Per Capita Income and the .91% change in population (for the County this year) to the 2008-09 limit. Therefore, the adjustment to the 2009-10 appropriation limit represents a 1.53% increase. The "appropriations subject to limitation" for the fiscal year 2009-2010 is calculated to be $39,870,067. Article XIII B of the California Constitution lacks specific procedures for the annual adoption of the appropriation limit. However, SB 1352 (Marks) adds Government code section 7910 which requires the City to establish its appropriation limit by resolution each year' at a regularly scheduled meeting or a noticed special meeting. The law does not provide for a specific calendar date for the adoption of the resolution. A Attached to this transmittal report is the resolution to be adopted at the June 9, 2009 City Council meeting. In this resolution, the appropriation limit of $39,870,067 has been calculated. The appropriation limits only apply to appropriations financed from the "proceeds of taxes" which the initiative defines as: 1. All tax revenues (excluding Gas Tax and Transportation Development Act Funds); and 2. Any proceeds from the investment of tax revenues; and 3. Any revenues from a regulatory license fee, user charge or user fee that exceeds the amount needed to cover the reasonable cost of providing the regulation, product or service. The initiative would not restrict the growth in appropriations financed from other sources of revenues, including federal funds, bond funds; traffic fines, user fees based on reasonable costs and other gift incomes. The appropriation limit may be changed by one of the following ways: 1. The voters may temporarily vote to change the appropriations limit. The change may not exceed four years unless the voters renew the change. Also, it takes a majority vote for the approval. 2. In the event of an emergency, the appropriation limit may be exceeded for one year. If the appropriation limit is exceeded due to an emergency, the limit in the following three years would be reduced by an amount sufficient to recoup the excess appropriation. 3. If the financial responsibility for providing a program or Service is transferred from the City from another governmental entity, the appropriation limit of both jurisdictions may be adjusted by a reasonable amount that is mutually agreed upon. Any increase in one entity's limit would have to be offset by an equal decrease in the other entity's limit. 4. If the City transfers the financial responsibility for providing a program or service to a private entity, or a source of funds used to support an existing program or service is shifted from "proceeds of taxes" to a regulatory license fee, or user fee, the City's appropriation limit must be reduced accordingly. If, in any -fiscal year, the City were to receive or have in excess of the amount that it appropriates for that year, it would be required to return the excess to taxpayers within the next two fiscal years. The initiative specifies that these funds are to be returned by lowering tax rates or fee schedules. The "proceeds of taxes", for the fiscal year ending June 30, 2010 for the City of Rohnert Park, is estimated to be $15,650,000.00 which is well below the appropriations subject to limitation ($39,870,067) for the same year. This gap between the "proceeds of taxes" and the appropriation subject to limitations assures the City of not being put into a posture of returning tax monies to the taxpayers or having to initiate other procedures as outlined above. It is projected that the City of Rohnert Park will be able to grow and provide services without an immediate concern of reaching its appropriation limit. If you have any questions on the attached worksheets and/or documentation used in the calculations or would like to discuss Proposition 4 in general, its effect long or short term, please let me know. Enclosures: Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b RESOLUTION NO. •2009-56 RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE CITY OF ROHNERT PARK FOR THE 2009-10 FISCAL YEAR PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION WHEREAS, Article XIII B of the California Constitution (Proposition 4) provides for an annual appropriations limit.for state and local governments beginning with the 1980-81 fiscal year, based on the 1978-79 appropriations, as adjusted for the changes in the cost of living or per capita personal income, population, and other specified factors; and WHEREAS, implementing legislation, which became effective January 1, 1981, provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the year pursuant to Article III B at a regularly scheduled meeting or noticed special meeting; and NOW; THEREFORE, BE IT RESOLVED, by the Council of the City of Rohnert Park that: 1. For fiscal year 2009-10, the City of Rohnert Park hereby (a) elects the change in the California Per Capita Income for calculating the inflation factor, and (b) elects the change in the County's population for calculating the population factor, necessary to determine the City's appropriation limit. 2. For fiscal year 2009-10, the total annual appropriations subject to limitation are $15,650,000 and the appropriations limit is $39,870,067. DULY AND REGULARLY ADOPTED this 9th day of June, 2009. CITY OF ROHNERT PARK Mayor ATTEST City Clerk Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only} held on the 2"a & 4°i Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE 6/9/09 City Council Agenda no later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email ITEM NO. 4(4) authorization", synchronized with above timeframe of Assistant City Attorney review, and For an email copy to the City Clerk for drafting agendas ORDINANCE NO. 817 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets (ADOPTION) with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 9, 2009 Department: Engineering Department Submitted By: Patrick Barnes, Deputy City Engineer Submittal Date: June 1, 2009 Agenda Title: Speed Limit Ordinance Requested Council Action: Authorize and Adopt Ordinance Declaring Prima Facie Speed Limit On Seed Farm Drive Summary: Regulation of vehicle speed is dictated by the California State Vehicle Code. The Vehicle Code allows cities to set speed limits within their jurisdiction provided that the speed limits are set using an "engineering and traffic survey" following the guidelines of the California Department of Transportation (Caltrans). Engineering and traffic surveys are allowed to consider three things when determining speed limits: prevailing speeds, accident records, and conditions not apparent to the driver. The State's philosophy is that speed limits are intended to address the 15% of motorists that drive the fastest and that the other 85% of motorists are judicious drivers who do not drive faster than conditions dictate. Regardless of whether local communities agree with this philosophy, the State has already occupied this area of the law. If speed limits are not justified by an engineering and traffic survey within the last five years, the street is considered a "speed trap" and the speed limit "is'not enforceable. So, it is important from an enforcement perspective that speed limits be consistent with the engineering and traffic surveys. In 2009 the City hired Whitlock & Weinberger Transportation, Inc. (W -Trans) to conduct 3 traffic and engineering surveys. Their surveys validated 2 existing speed limits, and determined that one existing speed limit needed to be modified to be consistent with state law. Page 1 of 2 A The speed limit that needs to be adjusted is Seed Farm Drive. The current speed limit is 35 miles per hour. The engineering and traffic survey determined that the 85`" percentile speed was 35 mph. Based on site conditions the Traffic Engineer recommends adjusting this by 5 mph and setting the speed limit at 30 mph. The Vehicle Code states that local speed limits must be set by ordinance. The attached ordinance was introduced at the May 23rd meeting and was approved as submitted by a 5-0 vote without comment. Once the attached ordinance is adopted, signs will be erected showing the new prima facie speed limits on the affected segments. At that point, enforcement of the new speed limits can commence. Enclosures: Ordinance Amending Section 10.20.10 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits Engineering and Traffic Surveys CIT_ Y ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. Date: 6/04/09 (Revised 031309) JH:TG-S:05-b Page 2 of 2 R ORDINANCE NO. 817 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING SECTION 10.20.10 OF THE ROHNERT PARK MUNICIPAL CODE DECLARING PRIMA FACIE SPEED LIMIT FOR SEED FARM DRIVE The City Council of the City of Rohnert Park does ordain as follows: SECTION 1. Section 10.20.10 of the Rohnert Park Municipal Code is hereby amended as follows: By modifying the following line in the Table Inset: "All of Seed Farm Drive 35 M.P.H." to read as follows: "All of Seed Farm Drive 30 M.P.H." SECTION 2. All other speed limits listed in the Municipal Code, not modified by this ordinance shall remain in full force and effect. SECTION 3. Repeal of Conflicting Ordinances. All former Ordinances or parts thereof conflicting or inconsistent with the provisions of this Ordinance or of the Code hereby adopted are thereby repealed. SECTION 4. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections subsections, sentences, clauses or phrases be declared unconstitutional. SECTION 5. Effective Date. This Ordinance shall be in full force and effective thirty (30) days after its adoption and shall be published and posted as required by law. This ordinance was introduced on the 26th day of May 2009 and DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this day of , 2009 by the following vote: AYES: NOES: ABSENT: ASBSTAIN: CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Approved as to Form: City Attorney. City of Rohnert Park Engineering and Traffic Survey VEHICLE SPEED DATA Seed Farm Drive Location: Enterprise Dr to Southwest Blvd E E u u � E E u Posted Limit: 35 mph v, z u c 1 n 23 0 0 48 0 100 Direction: north -south Recorder: 11. Powell Date: 4/8/09 Day: Wednesday '24 3 3 49 0 100 Begin Time: 3:33 p.m. End Time: 4:21 p.m. 25 3 5 50 0 100 Weather: cloudy Land Use: residential 26 6 11 51 0 100 27 28 29, 7 17 11 27 10 36 52 53 54 0 0 0 100 100 100 Summary Statistics Total Observed 112 Speed Range 24 - 40 30 17 51 55 0 100 50th percentile speed 30 31 15 64 56 0 100 '85th percentile speed 35 32 8 71 57 0 100 10 mph pace speed 27 - 36 33 5 76 58 0 100 % in pace speed 85 34 6 81 59 0 100 Skew 2.042 35 6 87 60 0 100 18 36 10 96 61 0 100 N 16. 37 2 97 62 0 100 la 38 1 98 63 0 100 12 _- 39 1 99 64 0 100 10 • 40 1 100 65 0 100 s ` 1 41 0 100 66 0 1,00 6 t 42 0 100 67 0 100 E 4. ,: 43 0 100 68 0 100 z �' 44 0 100 69 0 100 o �1-} ��' 45 0 100 70 0 100 46 0 100 71 0 100 Speed (mph) 47 0 100 1 72 0 100 TOTAL 112 ANALYSIS INFORMATION Segment Length (mi): 0.3 ADT: 5,700 Count Date: 4/7/09 Number of collisions: 8 Time period: 3 years Calculated Collision Rate = 4.27 c/mvm Statewide Avg Collision Rate = 3.05 c/mvm Street Width (ft): 44 Configuration: two-lane Terrain: flat Parking Conditions: one side Sidewalk: one side Bike lanes: none Other Considerations and Conditions Not Readily Apparent: With a significantly higher collision rate than the comparable statewide average, it is recommended that the speed be posted at the mid-range of the pace speed, or 30 mph. RECOMMENDATION On the basis of an engineering and traffic investigation, as reported above, and in accordance with the provisions Sections 627, 22357, 22358 and 40802 of the California Vehicle Code, a speed limit of 30 mph is hereby determined to be reasonable and appropriate for the above street segment. Signature: , meg• '��� Date: April 17, 2009TR 2064 ,\ K GP. City of Rohnert Park Engineering and Traffic Survey VEHICLE SPEED DATA Enterprise Drive > > Location: Commerce Blvd to Seed Farm Dr ; a v E E E E i! Posted Limit: 30 mph u c 21 0 0 46 0 100 Direction: cast -west Recorder: R. Powell Date: 4/8/09 Day: Wednesday 22 1 1 47 0 100 Begin Time: 3:06 p.m. End Time: 3:23 p.m. 23 4 5 48 0 100 Weather: cloudy Land Use: residential and commercial 24 2 7 49 0 100 25 26 27 8 14 5 19 11 30 50 51 52 0 0 0 100 100 100 Summary Statistics Total Observed 104 Speed Range 22 - 42 28 9 38 53 0 100 50th percentile speed 30 29 11 49, 54 0 100 85th percentile speed 34 30 18 66 55 0 100 10 mph pace speed 25 - 34 31 7 73 56 0 100 % in pace speed 80 32 5 78 57 0 100 Skew 2.298 33 5 83 58 0 100 34 4 87 59 0 100 18 d 16 35 4 90 60 0 100 14 36 6 96 61 0 100 d 121 1` 37 1 97 62 0 100 10 t 38 1 98 63 0 100 ° s i 39 0 98 64 0 100 640 1 99 65 0 100 E 4 ' 41 0 99 66 0 100 z 242 42 1 100 67 0 100 , ° -' ` ' �1 '��~' 43 0 100 68 0 100 ti� ti5 til 'f' '�N 1;) 45 "^ 10 0 0 44 0 100 69 0 100 Speed (mph) 45 0 100 1 70 0 100 TOTAL 104 ANALYSIS INFORMATION Segment Length (mi): 0.65 ADT: 7,800 Count Date: 4/9/09 Number of collisions: 6 Time period: 3 years Calculated Collision Rate = 1.08 c/mvm Statewide Avg Collision Rate = 3.35 c/mvm Street Width (ft): 40-62 Configuration: two- to four -lanes Terrain: fiat . Parking Conditions: prohibited Sidewalk: both sides Bike lanes: none Other Considerations and Conditions Not Readily Apparent: With a pace speed bewtween 25 and 34 mph and a frequently used residential/bike crossing of Enterprise Drive at the Class I shared -use path located mid -segment, it is recommended that the 30 mph posted soced limit be retained. RECOMMENDATION On the basis of an engineering and traffic investigation, as reported above, and in accordance with the provisions Sections 627, 22357, 22358 and 40802 of the California Vehicle Code, a speed limit of 30 mph is hereby determined to be reasonable and appropriate for the above street segment. Signature: '= 1 Date: April 17, 2009 U r Ti: 2054 ixP. 6• 40 �F Oi fAt��v City of Rohnert Park Engineering and Traffic Survey VEHICLE SPEED DATA State Farm Drive Location: Commerce Blvd to Professional Center Dr 9 E E E E Li Posted Limit: 30 mph vim, ci vi c' a 19 0 0 44 0 100 Direction: north -south Recorder: R. Powell Date: 4/8/09 Day: Wednesday 20 2 2 45 0 100 Begin Time: 2:00 p.m. End Time: 2:37 p.m. 21 5 6 46 0 100 Weather: cloudy Land Use: industrial 22 5 11 47 0 100 23 24 25 3 14 6 19 12 30 48 49 50 0 0 0 100 100 100 Summary Statistics Total Observed 110 Speed Range 20 - 40 26 13 42 51 0 100 50th percentile speed 27 27 1.1 52 52 .0 100 85th percentile speed 32 28 11 62 53 0 100 10 mph pace speed 23 - 32 29 12 73 54 0 100 % in pace speed 80 30 9 81 55 0 100 Skew 1.767 31 4 85 56 0 100 32 7 91 57 0 100 18 33 3 94 58 0 100 d 16 14 34 I 95 59 0 100 d 12. 35 2 96 60 0 100 > 10 36 2 98 61 0 100 ° '' "' 37 0 98 62 0 100 c 38 0 98 63 0 100 = a ,1 39 1 99 64 0 100 z 2 ". ' "' 40 1 100 65 0 100 o • •- .' . . .—+ - r•—t—r- 41 0 100 66 0 100 ti^ tiq 1;) 145 1^ -1 . °1 t�' a5 42 0 100 67 0 100 Speed (mph) 43 0 100 1 68 0 100 TOTAL 110 ' ANALYSIS INFORMATION Segment Length (mi): 0.36 ADT: 6,400 Count Date: 4/7/09 Number ofcollisions: 3 Time period: 3 years Calculated Collision Rate = 1.19 c/mvm Statewide Avg Collision Rate = 3.05 c/mvm Street Width (R): 40 Configuration: two-lane Terrain: flat Parking Conditions: permitted Sidewalk: Both sides Bike lanes: none Other Considerations and Conditions Not Readily Apparent: None RECOMMENDATION On the basis of an engineering and traffic investigation, as reported above, and in accordance with the provisions Sections 627, 22357, 22358 and 40802 of the California Vehicle Code, a speed limit of 30 mph is hereby determined to be reasonable and appropriate for the above street segment.f SS Signature: Date: April 17, 2009 `'' "/ 1 � TR 7054 1 — is Up. 6-30-09 AA #p CITY UNCIL SPEAKEAltD Dated C i q _ Agenda Item Name: Address: 'A -y 1' cL.i� ko-- Phone: TOPIC: �I Brief Summary of Comments: See Reverse;-> CITY COUNCIL SPEAKER CARD Date:- 9 Q Agenda Item #• Name: Address:( / Phone: c) 7Z) 3 TOPIC: CO Brief Summary of Comments:r See Reverse -> CITY COUNCIL SPEAKER CARD Date:,��1- O Agenda Item #:P206 Name;�'T/Z�L1/�� /SAO/ V c -c- f Address Phone: TOPIC: -12j,-0-9 ��,� r, •-�� ti�U Brief Summary of Comments: See Reverse —� Q�2 CITY COUNCIL SPEAKER Date: �/ tG(,, - �A-gee indaItem #:#: Name: tf"s.� n 1 T` L- N VK Address: Phone: v O .-) - TOPIC: 16 kl Brief Summary of Comments: 4- Q 49,2d r-0jp-e-t--(- V ( See Reverse III Ivae, . C 6/9/2009 u istr. mg. Of• Rebuilding � a'WeW'*zo TogetheRo{rnert Pak - Cofoti REBUILD DAY Saturday, April 25, 2QQ9 r� , ► Our Mission: In partnership with the community, Rebuilding Together Rohnert Park- Cotati rehabilitates the homes of low-income homeowners, particularly the elderly, the physically challenged, and families with children, so they may continue to live with digynity and independence in warmth and satety. ► Our Vision:Awarm safe home for all. ► OurGoaf. Make a sustainable impact in partnership with our community. l f .on*R _ fOE.71` � [ Rebuilding Together - Building Community COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL June 9,2009 Checks 5284- 5293 Dated May 21 - June 3, 2009 N $31,174.68 TOTAL $31,174.68 Accounts Payable Checks for Approval User: dwilson Printed: 06/03/2009 - 2:12 PM Check Number Check Date Fund Name Account Name Vendor Name Amount 5284 05/21/2009 Redevelopment General Fund Contractual Services STEWART TITLE OF 6,063.00 Check Total: 6,063.00 5285 05/21/2009 Redevelopment General Fund Contractual Services UNION BANK OF CALIFORNIA 61.00 Check Total: 61.00 5286 05/29/2009 Redevelopment General Fund Contractual Services THE CROCKER COMPANY 3,000.00 5286 05/29/2009 Redevelopment General Fund Contractual Services THE CROCKER COMPANY 3,000.00 Check Total: 6,000.00 5287 06/03/2009 Redevelopment General Fund Contractual Services FOXTAIL GOLF CLUB 1,789.10 Check Total: 1,789.10 5288 06/03/2009 Redevelopment General Fund Professional Services MC DONOUGH, HOLLAND, & ALLEN 3,596.32 Check Total: 3,596.32 5289 06/03/2009 Redevelopment General Fund Contractual Services ROHNERT PARK CHAMBER OF 5,965.50 5289 06/03/2009 Redevelopment General Fund Contractual Services ROHNERT PARK CHAMBER OF 5,848.00 Check Total: 11,813.50 5290 06/03/2009 Redevelopment General Fund Contractual Services SPRINGBROOK SOFTWARE 180.00 Check Total: 180.00 AP - Checks for Approval ( 06/03/2009 - 2:12 PM ) Page 1 Check Number Check Date Fund Name Account Name Vendor Name Amount 5291 06/03/2009 Low & Moderate Income Housing Professional Services MC DONOUGH, HOLLAND, & ALLEN 942.24 Check Total: 942.24 5292 06/03/2009 Low & Moderate Income Housing Heat, Light and Power PACIFIC GAS AND ELECTRIC 507.81 5292 06/03/2009 Low & Moderate Income Housing Heat, Light and Power PACIFIC GAS AND ELECTRIC 201.00 Check Total: 708.81 5293 06/03/2009 Redevelopment General Fund Heat, Light & Power PACIFIC GAS AND ELECTRIC 20.71 Check Total: 20.71 Report Total: 31,174.68 AP - Checks for Approval ( 06/03/2009 - 2:12 PM) Page 2 06* . Agenda Packet Preparation TIMELINES for Regular City Council Meetings (This section for City Clerk Use Only) held on the 2"a & 4`4 Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/9/09 CDC Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 2(3) synchronized with above timeframe of Assistant City Attorney review; and an email copy to For . the City Clerk for drafting agendas RESOLUTION NO. 2009-10 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 9, 2009 Department: Community Development Department Submitted By: Brian Goodman, Housing & Redevelopment Assistant Submittal Date: June 3, 2009 Agenda Title: Amendment No. 10 to the Agreement Between the Committee on the Shelterless ("COTS") and the Community Development Commission of the City of Rohnert Park ("CDC") to Provide Management Services for CDC -owned Shared Living Housing; a COTS -leased Transitional Home on Alma Street; and authorizing CDC financial assistance Requested. Commission Action: Approve Resolution authorizing Amendment No. 10 to the Agreement between COTS and the CDC to provide management services for the CDC -owned shared -living housing, a COTS -leased transitional home on Alma Street, and authorizing CDC financial assistance. Summary: The CDC entered into Amendment No. 9 with COTS on September 29, 2008, to provide $61,042 for the management of the five (5) CDC -owned Shared Living Homes for single parent families at risk of becoming homeless and $4,000 for a local match funding toward a HUD -funded, COTS -leased home on Alma Street used as a transitional home for at -risk mothers with children. To date, the CDC FY 2008/09 assistance provided transitional housing and integrated support services for 35 families comprised of 46 adults and 58 children. Of the 25 families that left during the period, 18 went into permanent housing. In FY 2009/10, COTS projects a funding shortfall for staffing, maintenance, management services and program operation in support of the five (5) shared homes in Rohnert Park and is requesting CDC support of $76,970 to cover these unfunded costs. (COTS' Shared Housing Program budget for Rohnert Park is attached). COTS is also requesting $4,000 for the localmatch for the HUD -funded grant for the Alma Street house. Staff recommends the CDC authorize and approve Amendment No. 10 to the Agreement with COTS. Staff recommends funding the shortfall for management services and program operation in support of the five (5) CDC -owned shared living homes as well as the local match for the HUD -funded home on Alma Street. This would equate to $80,970 in funding to COTS for FY 2009/10 with $76,970 for management services and program operation for the five (5) CDC owned shared homes and $4,000 for a local match towards the HUD -funded "COTS -leased home on Alma Street. The CDC Five -Year Implementation Plan covering 2004-05 through 2008-09 has identified COTS support services as an integral part of its affordable housing program and staff will be seeking direction from the CDC to include COTS in its next Five -Year Implementation Plan covering 2009-10 through 2013-14. Enclosures: - COTS 2009-2010 Funding Proposal - Resolution - Amendment No. 10 GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the Commission's General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim Executive Director's review and direction f6r distribution of this agenda item.. Date: 6/3/2009 Comrn&bee on the Shelterless May 21, 2009 Linda Babonis, Housing and Redevelopment Manager City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 RE: COTS 2009-2010 Funding Proposal Dear Linda: Thanks again to you, Brian and the City of Rohnert Park for the tremendous support of COTS' programs to help homeless families in our community. Our shared housingIftansitional housing programs continue to serve homeless children and their families well and we are proud'to say that Burbank Housing and COTS opened Vida Nueva without a hitch! Cat is looking forward to giving you and Brian a tour. Enclosed, please find the following documents outlining our financial needs for the coming year: • " Request for a rental subsidy to fund COTS' Shared Housing program in Rohnert Park 76,970 • COTS request for matching funds for HUD -funded Shared House in Rohnert Park 4,000 TOTAL: $80,970 We have not included any administrative expense allocation in this request. In addition, we have attached a narrative and budget for Vida Nueva for your information. We look forward to continuing this effective partnership with the City to help homeless families achieve economic independence, find stable long-term housing and, most importantly, provide a safe and nurturing environment for the children. Sincerely, Roger Kirkpatrick Associate Executive. Director P.O. Box 2744 • Petaluma, CA 94953-2744 • Phone: (707) 765-6530 • Fax (707) 765-9043 • Email: info@cots-homeless.org • www.cots-homeless.org cc L7�1., - - Committee on the Skelterless May 21, 2009 Linda Babonis, Housing and'Redevelopment Manager City of Rohnert Park . 130 Avram Avenue Rohnert Park, California 94928 RE: Matching funds for HUD -funded shared housing in Rohnert Park Dear Linda: Thank you, Brian and' the City of Rohnert Park for the 2008 support to meet the federal requirement for matching funds for COTS' HUD -funded transitional home in Rohnert Park. I am ,writing to request that the City continue support of this important resource for.homeless families by providing a 2009 matching grant of $4;000. We are under contract for the coming year and have submitted a renewal proposal to HUD to continue to provide transitional housing in Rohnert Park for an additional year extending through the summer of 2011. We use the City of Rohnert Park's support helps to cover expenses not considered allowable by HUD such as water and sewer, garbage and maintenance. Please contact me at 7.07-849-3195 with any questions or to request additional information. Sincerely, ZoKiftatrici Associate Executive Director P.O. Box 2744 - Petaluma, CA 94953-2744 - Phone: (707) 765-6530 - Fax: (707) 765-9043 - Email: info@cots-homeless.org - www.cots-homeless.org COTS' Shared Housing Program The City of Rohnert Park owns five residences devoted to sheltering homeless children . and their parents and has an agreement with COTS to provide transformational services to these families as well as manage and maintain the residences. This partnership provides homeless families comfortable and safe shelter and professional support in 1).. identifying and resolving barriers to self-sufficiency. and 2). building and implementing . concrete plans for moving on to independent living. The barriers to be resolved arise from poverty, trauma, poor education, mental illness, substance abuse, domestic violence, child abuse and the lack of basic life skills. Adult family members must learn how to provide a safe and nurturing environment for their children, to achieve sobriety and pursue a, life of recovery, to find employment or secure income from other sources and. to obtain and keep permanent housing. The key to success in working with this population is to combine compassion and rigor; to show respect and insist on setting and faithfully pursing goals. COTS has developed and continues to refine programs that incorporate . these elements. A case manager; an operations manager; a children's advocate; parenting, housing and employment specialists; a mental health and chemical dependency counselor; volunteer mentors and outside resources work individually and in concert to 'get families "on their feet." The case manager coordinates all of these activities, by helping each family. develop a detailed Individual Action Plan (IAP) and track progress against this plan. The case manager also ensures that. families live in harmony and resolve differences in a constructive manner. Parents are encouraged to support each other'in ensuring the health and safety of all young residents. We assign residents chores, perform drag and alcohol tests and maintain a zero tolerance approach to domestic violence. Residents may stay for up to two years, pay a modest program fee to help defray the cost of the program and are required to build savings toward the time they leave and will need this money for deposits and rent. We do provide reduced fees and other support in our Education House where parents are enrolled in school. The key indicator for success in this program is the percentage of families that exit COTS' shared housing into permanent housing. Our goal is 80%, and we achieved 83% in 2008. Our long-term average for this indicator is in this range. We currently forecast that expenses will exceed revenues for fiscal year 2008 — 2009 by about $8,000, primarily due to our decision to replace the carpeting in one home with laminate flooring and install a new shower enclosure in the .same home. COTS requests a $76,970 rental subsidy from the City of Rohnert Park for staffing, operations and maintenance of houses for fiscal year 2009 — 2010. We have attached a detailed line item monthly budget.detailing revenues and expenses (Please note that in-kind revenues equal in-kind rent for housing:). Rohnert Parc Shared Housing Program Services and Operations for Fiscal'Year 2009 - 2010 Budget 7131109 8131109 9130109 10/31/09 11130109 92/31/09 1131110 2/28/10. 3131110 4130110 5131110 6130110 Income City Government - Services & Ops. .60,506 5,042 5,042 5,042 5,042 5,042 .5,042 5,042 ' 5,042 5,042 5,042 5,042 5,642 City Government - Deferred Main.` 16,470. 1,373 1,373 , 1,373 1,373 1,373 .1,373 1,373 1,373 1,373 1,373 1,373 .1,373 Fndn Grant 15,000 7,500 0 0 0 0 0 0 7,500 0• 0 0 0 In -Kind Items 84,890 7,074 7,074 7,074 7,074 7,074 7,074 .7,074 7,074 7,074 7,074 7,074 7,074 Rental Income 58,650 4,888 4,888 4,888 4,888 4,888 4,888 4,888 4,888 4,888 4,888 4,888 4,888 Total Income: 235,5.10 25,876 18,376 18,376 18,376 18,376• 18,376 18,376 25,676 18,376 18,376 18,376 18,376 Expenses ` 5100 Salaries & Wages 71,843• .8,290 5,526 . 5,526 5,526 5,526 8,290 5,526 5,526 5;526 5,526 5,526 5,526 5200 Payroll Taxes 6,939 801 534 534 534 534' 801 534 634 534 534 - 534 534 5300 Medical 7,412 616 618 618 618 618 618 618 618 618 618 618 618 5400 Workers Compelisation 1,689 141 141 141. 141 141 141 141 141 141 141 141 141 6020 Background* Checks 105 9 9 9 9 9 9 9 •9 9 9 9 9 6040 Bank, Broker & CC Fees 358. 30 30 30 30 30 30 30 30 • • 30 30 30 30 6070 Fuel 1,637 136 • 136 136 136 136 136 136 136 136 136 136 136 6090 Household Fumishings 1,200 100 100 100 100 100 100 100 100 100 100 100. 100 6100 Legal 480 : 40 40 40 40 40 4.0 40 40 40 '40 .40 40 6110 Liability Insurance 6,272 523 523 523 523. 523 523 523 523 523 523 523 .523 6130 M&R Housing - Reg. and Dfd. 25,382 2,115. 2,115 2,115 2,115 2,115 2,115 2,115 2,115 2,115 2,115 2,115' *2,115 6140 Miscellaneous Expense 147 12 12 12 12 12 12 12 12 12 12 12 12 6150 Office Supplies & Equipment 165 14 14 14 14 14 14 14 . 14 14 . 14 14 14 6200 Professional Services 1,111 93 93 03 • 93 93 93'' 93 93 93 93 93 93 6230 Rent -Housing 84,888 7,074 7,074'. 7,074 7,074 7,074 7,074 7,074 7,074 7,074 7,074 7,074 7,074 6250 Staff TraveliMileage 259 22 22 22 22 22 22 22 22 22 22 22 22 6260 Telephone 3;648. 304 304' 304 304 1. 304 304* 304 304 304 304 304 304 6270 utilities 19,395 1,616 • 1,616 1,616' 1,616 1,616 1,616 1,616 1,616, 1,616 1,616 1,616 ' 1,616 6280 Vehicle Maintenance 497. 41 41 41 41 41 41 • 41 41 41 41 41 41 7020 Client Transportation 243 20 20 20 20 20. 20 20 20 20 20 20 •20 7085 Groceries 710. 59 59 59 59 59 59 59 59 59 59 59 59 7100 Professional Services for Clients, 600 .50 50 50 50 50 •50 50' 50 50 50 50 50 7110 -Resident Activities 274 23 23 23 23 23 23 . 23 23 23 23 23 23 7130 Supplies 255 21 21 21 21 21. .21 21 21 21 21 21 . 21 Total Expenses 235,510 22,151 19,121 19,121 19,121 19,121 22,151 19,121 19,121 19,121 19,121 19,121 19,121 Net Gain(loss) 0 3,725 ' (745) (745) (745) (745) (3,775) -. (745). 6,755 (745) '(745) (745) (745) Vida Nueva Vida Nueva, Sonoma County's first permanent supportive housing complex for families, opened on schedule in -December of 2008. COTS and Burbank Housing collaborated carefully to ensure a timely and organizedopening of the project: Together, the two organizations managed and coordinated the marketing and application process for the 24 -unit complex. We carefully adhered to all fair housing laws: broad publication of the availability of the units, marketing to minorities using minority media, use of the HUD equal opportunity logo in all advertising; and literature, provision for multi-lingual, multi -cultural interviewers and training of all interviewers in the areas of non-discrimination and fair housing. We received a large number of applications and processed them on a first come, first serve basis. We had a large number of qualified candidates and were able to fill all the units by the end of January. The citizens- of Rohnert Park -responded with incredible generosity to our request to . donate furniture and household items to our residents. Many of our families literally had nothing when they arrived but all of units were fully furnished and equipped almost immediately. COTS provides services needed and requested 'by the participants, using internal resources and partnerships with organizations in Sonoma County. For example, Sonoma County Mental Health maintains a strong presence at the site. COTS Service Plan allows for an integrated approach to healing lives; the palette of services available is flexible, ranging from parenting, courses to psychotherapy to transportation. Employing the COTS' Family Connection program; model, COTS is recruiting -and training volunteer teams to support families as they transition, offering assistance to reach goals set in participants' individual action plans. In a -short period of time, COTS has been able to organize and implement a large number of community activities that provide important support as Well as enrichment to parents and their children.. Please see the attached April 1 'issue of the Vida Nueva Voice and the.April 1 calendar for details. COTS •has assigned three staff members, 'each. working part time; to work on-site with families, volunteers and collaborating agencies. The sum of the hours spenfeach week exceeds one full time equivalent. In addition to staff costs, COTS is committed under its service plan to provide financial support for things like professional counseling for kids, materials for arts and crafts activities, swim passes, help with membership costs for the Boys and Girls Club, transportation assistance and more. Our budget for fiscal year 2009 — 2010 is attached. Vida Nueva Permanent Supportive Housing Project Supportive Services Budget for Fiscal Year 2009 2010 Budget Jul -09 Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10. Feb -10 Mar -10 Apr -10 May -10 Jun -10 Income 7 8 9 10. 11, 12 1 2 3 4 5 6 City Govemment 75,000 6,250 61250 6,250 6,250 6,250 6,250• 6,250 6,250 . 6,250 6,250 6,250 6,250 : Total Income: ' 75,000 6,250 6,250 6,250. 6,250 6,250 6,250 6,250 6,250 8,250 6,250 6,250 6,250 Expenses 5100 Salaries & Wages 49,844 5,,751 : 3,834. 3,834 3,834 3,834 5,751 3,834 ' 3,834 3,834 3,834 3,834 3,834 5200 Payroll Taxes 4,212 486 • 324 324 324- 324 486 324 324 324 324 324.. 324 5300 Medical 5,673 473 473 473 •473 473 473 473 • 473 473 473 473 473 5400 Workers Compensation 603 70 46 46 46 46 70, 46 46 46 46 46 46 .6110 Liability Insurance 1,000 83 -83 83 ,83 83 83 83 •83• 83 83 83 83 6150 Office Supplies & Equipment 600 50 50 50 50 50 50 50 50 50 50 50 50 6180 Postage & Shipping 250 21 21 21. '21' 21 . 21 21 21 21 21 21. 21 6250 Staff travel/Mileage 250 21• 21 21 21 21 21 21 21 21 21 21 21 6260 Telephone : 2,100 175 175 175 175 175• 175 175 175 175 175 175 175 7080 Food Supplies 2,400 200 200 200 200 200 200 200 200 200 200 200 206 7100 Professional Services for Clients .3,000 •250 ,-250 250 250 250 • 250 250 •250 250 250 250 250 7110 Resident Activities 4,868 406 406 406 406 406 406 406 406 406 406 406 406 7130 Supplies 200 17 17 '17 17 17 17 17 17 17 17 17 17 ' Total Expenses 75,000 8,002 5,900 5,90 • 0 5,900 5,900 8,002 5,900 5,900 5,900 • 5;900 5,900' 5,900 Net Gain(loss) 0 (1,752) 350 350 350. 350 (1,752) 350 350 350 350 350 350 Tom's Story COTS' Family Shelter Tom first came to .the Family -Shelter a few years ago. He came through the doors with his then wife and their two young daughters. Tom was so "rough around the edges" that the staff questioned whether or not the family could make • it if he remained with them. They left after a short stay.. However, Tom returned several months later with the two girls. He said the mom was stili using drugs so he needed to step up and be a real father. He was ready for what we had to offer. Even though he was still "rough around the edges," his intentions were good. - He worked hard and took good care of his children. However, when his time at the shelter was up, the staff was divided about his suitability for shared housing. The.final decision. was.to give him a chance. COTS' Shared Housing By now Tom had the -girls enrolled in school, had completed the Kid's First parenting program, was working and -had signed up for Rent Right, COTS' rune week program for finding and keeping permanent housing. These courses were a challenge for Toni because he was dyslexic and had .limited reading and. writing skills. He was embarrassed- that he could not help his daughter with her first grade homework or read a good night book to his kids. Now we wanted him to attend a class, learn to budget, and learn how to talk, to potential landlords! Somehow, he worked his way through these challenges. R Vida Nueva Tom and his family live at Vida Nueva now. He is a student at SRJC. He is a regular visitor in his children's classrooms and coaches them in sports. We moved 23 families into Vida Nueva in December and January. It was a hectic'time to say the least. Tom graciously helped new families, most of them headed by a single mom, move in. He volunteered to pick up furniture donations and deliver them to the apartments, even up to the second floor. We asked him to let us .know which of the donations he might be able to use, as we could not offer to pay him for all of these hours he was giving us: He looked up and around, opened his arms wide and' said, "I am getting.paid, Look where I am.,, Today Tom's daughters are thriving. They are healthy, they are happy, they are' involved in their community and they are doing well in school. They are on sports teams and are able to experience new opportunities that were never before possible for them. Their dreams are becoming a reality thanks to Toms love and hard work. Nz: R got Won Fll- FAY AdM= 0 5th 5th Issue — April 1, 2009 w�i &gj Yoga Class �10 Mondays 5:30 to 6:30. Daycare will be provided. Come and relax, rejuvenate and get fitH! Information Keep an eye on the bulletin boards by the office for new and exciting information regarding meetings, free stuff, classes and general information. Support For Recovery . NA Meetings will be held on Saturdays at 2:00 pm. Life Ring Meetings continue on Fridays at 6:00pm but will end unless we have more participation. Bereavement Group If anyone is interested in joining this group. please sign up in the dffice or contact Lynn @ 685-6500. Emergency Food Rohnert Park Redwood Empire Food Bank 4th Wednesday every month — 9:45 —12:00 Bring Your Own Bags - The Petaluma Kitchen Pick-up or delivery every Saturday Applications, available in the office Please return empty boxes to our kitchen. Drumming Class Every other Wednesday from 4 to, 5pm in the common room April 1501. The kids have a bang-up time! Send yours on over! Egg. Coloring Send your kids over to color eggs on Wednesday, April 8th at 4pm.- Wear colorable clothing. -Pancake Breakfast Come enjoy a community breakfast on Saturday, April 11th at 9am and hang out with bunnies and other critters. Dress up for photos if you like. Arts & Crafts Beginning Friday, April 10th @ 3:30pm. Send your kids in crafting clothing. Bring materials, supplies or projects to work on if you have some, but these are NOT required. Bring ideas and creativityll! Somatic Experience Wednesdays @ 2 or 3pm. Short-term naturalistic approach to help address trauma. Very beneficial. Parenting Classes Kids First parenting class on Thursdays from 6:45 to 8:00pm in the common room. Dinner will be served and the children will have class as well. Storytime Still happening on Sundays @ 2pm. This Sunday, April 4th will meet outside on the porch. Gardening: Meet at the garden area at fpm on Saturday, April 111h. Kids' Corner By Danny & Dane The Vida Nueva kids are finally making a Kids' Corner. Drumming class is really fun. A lot of kids enjoy story time on Sundays because they get to read. Happy Birthday: Angie on April 1 &"Junior on April 11 =M April 2009 Monday Tuesday Wednesday Thursday Friday Saturday Sunday 30 31 1 2 3 4 S 2 Somatic Experience 3 Somatic Experience 2pm NA 2pm Story time i 5:30 yoga w/'childcare bpm Community 4 DRUMMING 6.00pm Life Ring; Dinner 5:45 Kids First 6 7 8 9 10 11 9am Pancake 12 Breakfast 2 Somatic Experience 3:30pm Crafts 3 Somatic Experience 1pm Gardening Club 2pm Story time 2pm NA 5:30 yoga w/ childcare 4pm Egg Coloring 5:45 Kids First 6.06pm We Bing 13 14 15 16 17 18 19 ' 2 Somatic Experience 3:30pm Crafts 3 Somatic Experience 2pm NA 2pm Story time 4 DRUMMING S:30 yoga w/ childcare S:45 Kids First 6.00pm Life Ring 20 21 22 23 24 25 26 2 Somatic Experience 3:30pm Crafts 3 Somatic Experience • 2pm NA 2pm Story time 5:30 yoga w/ childcare SAS Kids First 6.00pm Life Ring i 27 28 29 30 • jjr i 2 Somatic Experience '• 3 Somatic Experience i 5:30 yoga w/ childcare 5:45 Kids First i i RESOLUTION NO. 2009-10 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ("CDC") AUTHORIZING AND APPROVING AMENDMENT NO. 10 TO THE AGREEMENT BY AND BETWEEN COMMITTEE ON THE SHELTERLESS ("COTS") AND THE CDC TO PROVIDE MANAGEMENT SERVICES OF CDC -OWNED SHARED LIVING HOUSING AND A COTS -LEASED TRANSITIONAL HOME ON ALMA STREET AND AUTHORIZING CDC FINANCIAL ASSISTANCE WHEREAS, CDC has adopted Ordinance No. 01 establishing a low and moderate income housing fund; WHEREAS, CDC must utilize twenty percent (20%) of its tax increment revenues to improve and expand affordable housing to 'low to moderate income households; WHEREAS, on June 16, 1999, the CDC entered into an agreement with COTS to provide management of CDC -owned "Shared Living Homes" for single parent families at risk of becoming homeless (hereinafter referred to as "Agreement"); WHEREAS, on June 30, 2000, the CDC approved Amendment No. 1 which provided for local match funding toward a HUD -funded, COTS -leased home on Alma Street in Rohnert Park to be used as a transitional home for at -risk mothers with children; WHEREAS, the CDC has approved eight (8) subsequent amendments, most recently Amendment No. Nine on September 23, 2008; WHEREAS, COTS has successfully managed the five (5) City of Rohnert Park Shared Living Homes and the COTS -leased HUD -funded Alma Street Transitional Home for at -risk mothers with children transitioning from homelessness to independent living, as well as providing counseling, educational opportunities and financial training for very low-income Rohnert Park families; WHEREAS, COTS applied for and has.been granted HUD Supportive Housing grant funds and requests'matching funds from the CDC in the amount of $4,000 for FY 2008/09 to assist with the operational costs of the HUD -funded Alma Street facility; WHEREAS, COTS is experiencing a funding shortfall from grant requests and private donations and is now requesting financial support of $80,970 for FY 2009/10 to assist in the - support of the five (5) shared homes in Rohnert Park through June 30, 2010; WHEREAS, COTS in its management capacity will continue collecting minimal rents from. clients of the Shared Housing Program and use the rents to supplement the cost of providing supportive services as well as utilities, regular maintenance and other expenses related to the operation of the houses; WHEREAS, CDC is desirous of continuing to augment the resources available to COTS Pagel of 2 to assist households in transitioning from homelessness to mainstream living in Rohnert Park; and WHEREAS, the CDC has determined to fund the $76,970 shortfall for management services and program operation in support of the five (5) CDC -owned Shared Living Homes; and the $4,000 matching fund contribution to assist with the operational costs of the COTS -leased HUD -funded Alma Street Transitional Home. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park that it does hereby approve Amendment No. 10 which extends the term of the Agreement to June 30, 2010 and provides CDC financial assistance in the amount of $80,970 (Eighty Thousand, Nine Hundred Seventy Dollars) through June 30, 2010 for the Transitional Housing program available to Rohnert Park residents ("Program"), as more particularly described in Exhibit "A," Scope of Work, attached hereto and incorporated herein. Such funding shall be divided as'follows: $4,000 for the purpose of assisting the COTS HUD - funded transitional home in Rohnert Park; and $76,970 to assist in the support of the five (5) "shared -living homes in Rohnert Park. BE IT FURTHER RESOLVED that the, Executive Director of the Commission is hereby authorized to execute all necessary documents and instructions to distribute the financial assistance. DULY AND REGULARLY ADOPTED by the Community Development Commission of the City of Rohnert Park this 9t' day of June, 2009 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson ATTEST: Secretary Page 2 of 2 AMENDMENT NO. 10 TO THE AGREEMENT BY AND BETWEEN COMMITTEE ON THE SHELTERLESS ("COTS") AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ("CDC") TO PROVIDE MANAGEMENT SERVICES OF CDC -OWNED SHARED LIVING HOUSING AND A COTS -LEASED TRANSITIONAL HOME ON ALMA STREET AND AUTHORIZING CDC FINANCIAL ASSISTANCE This Amendment, dated , 2009, is an amendment to the agreement by and between Committee on the Shelterless, a non-profit corporation (hereinafter referred to as "COTS") and the Community Development Commission of the City of Rohnert Park (hereinafter referred to as "CDC"). WITNESSETH: WHEREAS, on June 16, 1999, the CDC entered into an agreement with COTS to provide management of CDC -owned Shared Living Homes. for single parent families at risk of becoming homeless (hereinafter referred to as "Agreement"); WHEREAS, on June 30, 2000, the CDC approved Amendment No. 1 to the Agreement which added a HUD -funded, COTS -leased home on Alma Street to be used as a transitional home for at -risk mothers with children; WHEREAS, the CDC has approved eight (8) subsequent amendments, most recently Amendment No. Nine on September 23, 2008; WHEREAS, COTS has successfully managed the five (5) City of Rohnert Park "Shared Living Homes" and the COTS -leased HUD -funded Alma Street Transitional Home for at -risk mothers with children transitioning from homelessness to iridependent living, as well as providing counseling, educational opportunities and financial training for very low-income Rohnert Park families; WHEREAS, COTS applied for and has been granted HUD Supportive Housing Grant funds and requests matching funds from the CDC in the amount of $4,000 for the 2008/09 FY to assist with the operational costs of the HUD -funded Alma Street facility; WHEREAS, COTS is experiencing a funding shortfall from grant requests and private donations and is now requesting financial support of $76,970 for the 2009/10 FY to assist in the support of the five (5) shared homes in Rohnert Park through June 30, 2009; WHEREAS, CDC is desirous of continuing to augment the resources available to COTS to assist households to transition from.homeless to mainstream living in Rohnert Park; WHEREAS, the CDC will fund the $76,970 shortfall for management services and program operation in support of the five (5) CDC -owned shared living homes and the $4,000 matching fund contribution for the COTS -leased HUD -funded Alma Street Transitional Home; COMMITTEE ON THE SHELTERLESS AGREEMENT Page 2 NOW, THEREFORE, COTS and CDC, for and in consideration of the mutual promises and agreements herein contained do agree as follows: 1. Section 1. PROGRAM. The paragraph entitled "Funding Commitment," which was added to Section I. PROGRAM of the Agreement by Amendment No. 1 is hereby deleted in its entirety and replaced with the following:` Funding Commitment. CDC shall make available the total sum of $80,970 (Eighty Thousand, Nine Hundred Seventy Dollars) through June 30, 2010 for the Transitional Housing program available to Rohnert Park residents ("Program"), as more particularly described in Exhibit "A," Scope of Work, attached hereto and incorporated herein. Such funding shall be divided as follows: $4,000 for the purpose of assisting the COTS HUD -funded transitional home in Rohnert Park; and $76,970 to assist in the support of the five (5) "shared -living" homes in Rohnert Park. Since the inception of this Agreement; the CDC has provided the following. amounts for the purpose of assisting the COTS -leased, HUD -funded transitional home in Rohnert Park: FY 2000-2001 $7,400 FY 2001-2002 $7,400 FY 2002-2003 $7,400 FY 2003-2004 $7,400 FY 2004-2005 $7,400 FY 2005-2006 $7,400 FY 2006-2007 $7,400 FY 2007-2008 $4,000 FY 2008-2009 $4,000 Additionally, the CDC has provided the following amounts to assist in the support of the five (5) Shared Living Homes in Rohnert Park: . FY 2004-05 $50,000 FY 2005-06 $56,000 FY 2006-07 $59,000 FY 2007-08 $61,042 FY 2008-09 $60,500 2. Section II. TERM. The paragraph in Section II, TERM, of the Agreement is hereby deleted in its entirety and replaced with the following; The term of this Agreement, as amended, shall begin on June 22, 1999 and shall terminate on the earliest of the following dates: (1) June 30, 2010; (2) the date of the expenditure of the total grant and/or program income amount provided for in this Agreement; or (3) upon the termination date established pursuant to Section V or Section VII of this Agreement. 3. In Effect.* All other sections of the Agreement, as amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this instrument or caused the COMMITTEE ON THE SHELTERLESS AGREEMENT Page 3 Amendment to be executed by their duly authorized agents this day of. , 2009. THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK By: Date: Executive Director Per Resolution No. 2009-10 approved by the Community Development Commission on June 9t', 2009. Approved as to Form: By: Date: General Counsel Attest: Secretary COMMITTEE ON THE SHELTERLESS (COTS) By: Date: Executive Director "EffiBxT A" COTS' Shared Housing Program The City of Rohnert Park owns five residences devoted to sheltering homeless children and their parents and has an agreement with COTS to provide transformational services to these families as well as manage and maintain the residences. This partnership provides homeless families comfortable and safe shelter and professional support in 1). identifying and resolving barriers to self-sufficiency and 2). building and implementing . concrete plans for moving on to independent living: The barriers to be resolved arise from poverty, trauma, poor education, mental illness, substance abuse, domestic violence, child abuse and the lack of basic life skills. Adult family members must learn how to provide a safe and nurturing environment for their children, to achieve sobriety and pursue a life of recovery, to find employment or secure income from other sources and. to obtain and keep permanent housing. The key -to success iii working with this population is to combine compassion and rigor; to show respect and insist on setting and faithfully - pursing goals. COTS has developed and continues to refine programs that incorporate these elements. A case manager; an operations manager;a children's advocate; parenting, housing and employment specialists;• a mental health and chemical dependency counselor; volunteer mentors and outside resources work individually and in concert toget families "on their feet." The case manager coordinates all of these activities, by helping each family develop a detailed Individual Action Plan (IAP) and track progress against this plan. The case manager also ensures that families live in harmony and resolve differences in a -constructive manner. Parents are encouraged to support each otherIn ejasuring the health and safety of all young residents. We assign residents chores, perform drug and alcohol tests and maintain a zero tolerance approach to domestic violence. Residents may slay for up to two years, pay a modest program fee to help defray the cost of the program and are required to build •savings toward the time they leave and will need this money for deposits and rent. We do provide reduced fees and other support in our Education House where parents are enrolled in school. The key indicator for success in this program is the- percentage of families that exit COTS' shared housing into permanent horsing.• Our goal is 80%, and we achieved 83% in 2008. Our long-term average for this indicator is in this range. We currently forecast that expenses will exceed revenues for fiscal year 2008 — 2009 by about $8,000, primarily due to our decision to replace the carpeting in one home with laminate flooring and install anew shower enclosure in the.same home. COTS requests a $76,970 rental subsidy from the City of Rohnert Park for staffing, operations and maintenance of houses for fiscal year 2009 - 2010. We have attached a detailed line item monthly budget detailing revenues and expenses (Please note that in-kind revenues equal in-kind rent for housing:). COTS Committee on tyre 5heiterless May 21, 2009 Linda Babonis, Housing and Redevelopment Manager City of Rohnert Park . 130 Avram Avenue Rohnert Park, California 94928 RE: Matching fimds for HUD -funded shared housing in Rohnert Park -Dear Linda: Thank you, Brian and the City of Rohnert Park for the 2008 support to meet the federal requirement -for matching funds for COTS' HUD -funded transitional home in Rohnert Park. I am *writing to request that the City continue support of this important resource for homeless families by providing a 2009 matching grant of $4,000. We are under contract for the coming year and have submitted a renewal proposal to HUD to continue to provide transitional housing in Rohnert Park for an additional year extending through the summer of 2011. We use the City of Rohnert Park's support helps to cover expenses not considered allowable by HUD such as water and sewer, garbage and maintenance. Please contact me at 7.07-849-3195 with any questions or to request additional information. Sincerely, &okpatrici Associate Executive Director P.O. Box 2744 - Petaluma, CA 94953-2744 • Phone: (707) 765-6530 - Fax (707) 765-9043 • Email: info@cots-homeless.org • wwwcots-homeless.org (This Section for City Clerk Use Only), REVISED AGREEMENT 6/9/09 City Council Agenda CDC ITEM NO. 2(3) AMENDMENT NO. 10 For RESO. NO. 2009-10 (Distributed 6/9/09) TO THE AGREEMENT BY AND BETWEEN COMMITTEE ON THE SHELTERLESS ("COTS") AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ("CDC") TO PROVIDE MANAGEMENT SERVICES OF CDC -OWNED SHARED LIVING HOUSING AND A COTS -LEASED TRANSITIONAL HOME ON ALMA STREET AND AUTHORIZING CDC FINANCIAL ASSISTANCE This Amendment, dated , 2009, is an amendment to the agreement by and between Committee on the Shelterless, a non-profit corporation (hereinafter referred to as "COTS") and the Community Development Commission of the City of Rohnert Park (hereinafter referred to as "CDC"). WITNESSETH: WHEREAS, on June 16, 1999, the CDC entered into an agreement with COTS to provide management of CDC -owned Shared Living Homes for single parent families at risk of becoming homeless (hereinafter, referred to as "Agreement"); WHEREAS, on June 30, 2000, the CDC approved Amendment No. 1 to the Agreement which added a HUD -funded, COTS -leased home on Alma Street to be used as a transitional home for at -risk mothers with children; WHEREAS, the CDC' has approved eight (8) subsequent amendments, most recently Amendment No. Nine on September 23, 2008; WHEREAS, COTS has successfully managed the five (5) City of Rohnert Park "Shared Living Homes" and the COTS -leased HUD -funded Alma Street Transitional Home for at -risk mothers with children transitioning from homelessness to independent living, as well as providing counseling, educational opportunities and financial training for very low-income Rohnert Park families; WHEREAS, COTS applied for and has been granted HUD Supportive Housing Grant funds and requests matching funds from the CDC in the amount of $4,000 for the 2008/09 FY to assist with the operational costs of the HUD -funded Alma Street facility; WHEREAS, COTS is experiencing a funding shortfall from grant requests and private donations and is now requesting financial support of $76,970 for the 2009/10 FY to assist in the support of the five (5) shared homes in Rohnert Park through June 30, 2-8W2010; WHEREAS, CDC is desirous of continuing to augment the resources available to COTS to assist households to transition from homeless to mainstream living in Rohnert Park; WHEREAS, the CDC will fund the $76,970 shortfall for management services and program operation in support of the five (5) CDC -owned shared living homes and the $4,000 matching fund contribution for the COTS -leased HUD -funded Alma Street Transitional Home; Agenda Packet Preparation TIMELINES for Regular City Council. Meetings {This section for City Clerk Use Only) held on the 2id & 46' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email -for review and approval as to form DUE no 6/9/09 CDC Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization' ITEM NO. 2(3) synchronized with above timeframe of Assistant City Attorney review, and an email copy to For 'the City Clerk for drafting agendas RESOLUTION NO. 2009-11 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided &.18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City 'Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 COMMUNITY -DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 9, 2009 Department: Community Development Department Submitted.By: Brian Goodman, Housing & Redevelopment Assistant Submittal Date: June 3, 2009 Agenda Title: Amendment No. Seven to Agreement with Sonoma County Adult and Youth Development for the Administration of the Rohnert Park Homeless Prevention Services Program . Requested Commission Action: Approval of Resolution authorizing Amendment No. Seven to the Agreement between the Community Development Commission of the City of Rohnert Park ("CDC") and Sonoma County Adult and Youth Development ("SCAYD") to provide continued funding for the Homeless Prevention Services program ("Agreement"). Summary: SCAYD has operated the Homeless.Prevention Services Program within the City of Rohnert Park for the past six' years. The number of households served each year has been increasing. From July 2008 through April 2009; SCAYD reports that they have provided assistance to a total of 333. people through its Rohnert Park Homeless Prevention Services Program. * Approximately half of these people were children. SCAYD anticipates serving 400 residents by the end of June 2009. That represents a 13% increase in assistance provided to Rohnert Park citizens in FY 2008/09. SCAYD's Homeless Prevention staff fielded 1,111 incoming calls from residents between July 2008 and April 2009 who are eligible for the program and from those who are not, answering questions about the program, or referring them to agencies that can assist them. During this same period, 372 people attended their bi-weekly workshops. All recipients of, assistance meet federal income eligibility requirements as determined by HUD, establishing their income level as low, very low and extremely low. The organization has been, and continues to be, involved with other City and Countywide efforts to assist with homelessness such as the Sonoma County 10 -Year Plan for Homelessness Prevention, the 2007 Countywide homeless count in Rohnert Park, and the NOAH Group (Neighbors Organized Against Hunger). They also have operated a rental subsidy program on behalf of the CDC for residents 'at Sonoma Grove who experienced a substantial- rent increase in February 2006. Although this program will not be continued into. FY 2009/10, it is important to note that SCAYD operated the program at no Q additional administrative expense to the CDC during this time. SCAYD has been successful in obtaining additional funding from other Sonoma County agencies, including funding through the Sonoma County Community Development Block Grant program. They continue to seek grant offerings and other funding mechanisms to complement the program.` This year funding through the Community Action Partnership's HCA fund, which funds approximately one-third of all Rohnert Park applications, has been significantly. reduced. As a result, there will be several families who will not be eligible for funding through SCAYD's Homeless Prevention Program. As a result of economic conditions, continued community outreach and networking SCAYD anticipates an even greater demand for program assistance. CDC funding for SCAYD in FY 2008/09 was $130,000 and SCAYD has requested the same amount, $130,000, for FY 2009/10. Staff recommends the CDC authorize and approve Amendment No. Seven to . the Agreement with SCAYD for the provision of Rohnert Park Homeless Prevention Services Program and further recommends funding the Rohriert Park Homeless Prevention Program at the FY 2008/09 funding level of $130,000.00 given the aforementioned budget constraints. The CDC has identified the SCAYD Homeless Prevention Services program, as an affordable housing program in its current Five -Year Implementation Plan covering 2004-05 through 2008-09 and will be 'seeking direction from the CDC to include SCAYD in its next Five -Year Implementation. Plan. Enclosures: May 7, 2009 Letter of Request and Scope of Work Resolution Amendment No..7 J GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the Commission's General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment O Policy Determination by Council O City Comments: Per Interim Executive Director's review and direction for distribution of this agenda item. Date: 6/3/2009 D SONOMA COUNTY .ADULTAND YOUTHDEVELOPMENT Our mission is to help all people in our community reach their highest potential. SCAYD Board May 7, 2009 of Directors J.T. Henley, -DDS Ms. Linda Babon is President Mr. Baan Goodman Housing and Redevelopment Project Manager Gina Belforte, CPM City of Rohnert Park Vice President 130 Avram Avenue Stanley Steemer Rohnert Park, CA 94928 Joyce Rogers Re: Rohnert Park Homeless Prevention Services Program �� Rogers Realty Fiscal Year 2009-2010 Toni Sprouse Dear Linda and Brian: Treasurer Community volunteer The need for a continued partnership between the City of Rohnert Park and SCAYD for the purpose of providing a rental/deposit assistance homeless prevention Mo m n�ty Community Volunteer program for the residents of Rohnert Park has never been greater. Economic downturns ; in housing, credit availability and rising unemployment and health insurance costs.have Blanca Benitez all impacted the citizens of Rohnert Park. SCAYD's phones have been ringing off the Santa Rosa Police hook all year long, and we have seen many families seeking assistance who never asked DepvParent Educator for any help before. In this past year, we saw a 33% increase in the number of Rohnert* Park children whose housing was protected, who did not become homeless because the James Cobb,. The Law t�ce of city has made this program available. - , James K Cobb This will be the seventh year that SCAYD has provided the program services: Rev. Newt Kerney SCAYD provides financial rental/deposit assistance, guidance and referrals to qualified Cross and Crown low income families/individuals in Rohnert Park who are at risk of becoming homeless Lutheran Church due to financial difficulties. Workshops are held twice a week by bilingual staff, who Rick Marraffino then meet individually with those individuals and families who are eligible for possible Exchange Bank assistance. Considerable documentation is required as well as the involvement of the. landlord. Families must demonstrate a plan that shows how they will be able to sustain Andre Morrow, Agent I a self-sufficient future. Staff funding also provides time for SCAYD to process State Farm Insurance additional direct assistance dollars available through the county.(CAP) "HCA" fund. As you have witnessed first hand, SCAYD has worked diligently to make this program effective and successful. We have brought in additional funding to serve the residents of Rohnert Park including county CDBG funds ($10,000 in FY 2008-09), and applied for and obtained new Emergency Food and Homeless Prevention dollars Cecelia Belle, MFT ($5,500 of 100% -direct assistance), which also benefited the NOAH Food Bank with Executive Director the same amount,for food purchase. The Homeless Prevention Specialist devised a way James Gattis, Ma, ATR to facilitate an increase in return deposit dollars, and this year, $2,021 was returned and Associate Director is put back into the direct assistance fund to help others. . Youth and Family Counseling / Prevention and Diversion Programs / Parent Education / Latino Outreach Youth Employment Services / Family Advocacy / Homeless Prevention Services Mailing Address: P.O. Box 7078, Cotati, CA 94931 Site Address: 7345 Burton Avenue, Rohnert Park Phone: (707) 793-9030 Fax: (707) 793-9234 Website: www.scayd.org q Rohnert Park Homeless Prevention Services Program Page 2 Through the end of April 2009 (July 2008 through April 2009) the Rohnert Park multi -funded Homeless Prevention Program assisted 116 households with 333 Low= income Rohnert Park Individuals. Approximately half of these were children. All of the recipients of assistance meet federal income eligibility requirements as determined by HUD, establishing their income level as low, very low or extremely low. Of the 116 households served, the Rohnert Park Fund provided the assistance for 92 of them. Additional funding obtained by SCAYD from the county and from the HCA fund paid for the rest. Overall, it is anticipated that 145 households/400 residents of Rohnert Park will be served by the end of June 2009. This is 13% more Rohnert Park residents than in 2007-2008, an increase of 53 residents. The SCAYD Homeless Prevention staff has already fielded 1,111 incoming calls from July 2008 to April 2009 from residents who are either eligible for the program and from those who are not, answering questions about the program or referring them to agencies that can.assist•them. The projected number of calls by the end of June, 2009 is 1,333, an 11% increase over last year alone. In addition, last year 372 people attended one of the bi-weekly workshops. We are expecting about 450 people by the end of June, a 23% increase in attendance. SCAYD also has processed on a monthly basis, claims for rental subsidy assistance at Sonoma Grove Trailer Park at no additional administrative or staff fees to the city. To date, 263 claims have been processed, totaling $42,401 in direct assistance. The program is coming to an end at the end of June 2009, nearly three years after the date that the city originally.agreed to subsidize. SCAYD staff took on the responsibility of twice informing each of the tenants still receiving rent subsidy, in writing, about the impending end of the program, as well as providing copies of the letters to both the "Sonoma Grove owner and the. City of Rohnert Park. SCAYD is committed to doing a good job for the city, whether by being responsive to citizen need, processing funding claims efficiently, working well with landlords, bringing in additional funding to support our mutual desire to serve the citizens to minimize disruption and crisis and increase the capacity of all to live safe, healthy lives here. We anticipate utilizing all funds designated for the Homeless Prevention Program by the end of the fiscal year. Attached are the Scope of Work and Budget for your review. We look forward to working together in the coming year. Sincerely, Cecelia Belle Executive Director EXHIBIT A FISCAL YEAR 2009-10 SCOPE OF WORK ROHNERT PARK HOMELESS PREVENTION SERVICES PROGRAM SONOMA COUNTYAD ULT AND YOUTHDEVELOPMENT AND COMMUNITYDEVELOPMENT COMMISSION OF THE CITY O.F ROHNERT PARS I. INTRODUCTION The Community Development Commission of the City ofRohnert Park (COMMISSSION) agrees to working with Sonoma County Adult and Youth Development (SCAYD) to provide a Rohnert Park Homeless Prevention Services Program grant for low-income families at risk of becoming homeless due to temporary financial difficulties. The program will provide a "one time only" grant of no more than one thousand five hundred dollars ($1,500) per household at risk of becoming homeless due to eviction and/or to assist a household to obtain housing by providing all or part of the security deposit. II. PURPOSE The purpose of the Rohnert Park Homeless Prevention Services Program is to prevent homelessness by providing a "one time only grant" to cover one month's rent, back rent or deposit; financial management; counseling and landlord/tenant advocacy or help locate alternative housing. This program allows low-income families the opportunity to live in "stable housing while regaining financial stability and independence. III. FUNDING The COMMISSION established a low and moderate -income housing fund. The COMMISSION issued tax increment bonds that provide funding for the programs of the COAB4ISSION. It must utilize twenty percent (20%) of its tax increment revenues to provide housing program assistance to low- to moderate -income households. IV. ELIGIBILITY FOR FINANCING Program funds will be used to provide assistance to those at risk of losing housing . and becoming homeless due to temporary financial difficulties and meeting the eligibility criteria listed below: w 1. Income: Household income must be at or below the maximum income limits, 80 percent (80%) of median area income, adjusted according to household size. Area income values will be those annually calculated and published by the U.S..Department of Housing and Urban Development. Area income values most recently published (4/06), as of the date, of the Agreement, are: •----_ -- 30% (Extremely Low) 50% (Very.Low) 80% (Low' Income) Over 80% 1 Below 16,850 16,381 to 28,050 28,051 to 44,800 44,801 & above 2 Below 19;250 19,251 to 32,100 32,101 to 51•,200 51,201 & above 3 Below 21,650 21,651 to 36,100 36,101 to 57,600 57,601 & above 4 Below 24,050 24,051 to 40,100' 40,101 to 64,000 64;001 & above 5 Below 25,950 ' 25,951 to 43,300 43,301 to 69,100 69,101 & above 6 Below 27,900 27,901 to 46,500 46,501 to 74,250 74,251 & above 7 Below 29,800 29,801 to 49,700 49;701 to 79,350• 79,351 & above 8Below 31,750 '31,751 to 52,950 52,951 to 84,500 84,501 &above 2.Priority: If there are not enough funds to assist households in need, very low- income households will have a higher priority than low-income households. This will ensure that individuals with the highest level of need will be assisted. V. DESIGNATED AUTHORITY A. SCAYD shall: 1. Prepare and distribute information materials and visit, if necessary, households t6 explain the program and its guidelines. 2. Distribute, process and evaluate all PROGRAM applications. 3. Determine household eligibility. 4. Prepare financial and quarterly PROGRAM documents as necessary. 5. Conduct outreach activities: advertising, landlord education, landlord/tenant advocacy, if necessary, etc. 6. Determine whether or not applicant has applied for funding in the past and from which agency(ies). 7. Approved assistance checks will be written to the landlord only. B. COMMISSION shall: 1. Review and approve informational materials. 2. Assist in the distribution of informational materials, program referrals and data collection. 3. Work closely with SCAYD in further program development and problem - solving. SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT (SCAYD) City of Rohnert Park,Homeless Prevention Budget Proposal Fiscal Year 2009-2010 DIRECT PERSONNEL EXPENSES BUDGET Homeless Prevention Specialists $ 27,000.00 Housing Program Coordinator 10,000.00 Fiscal Manager 3,000.00 Total Wages: $ 40,000.00 Fringe Benefits 22.5% $ 9,000.00 (PPR Taxes &Insurance) Total Personnel Costs: $ 49,000.00 OPERATING EXPENSES Facility Maintenance $ 600.00 Liability Insurance 250.00 Office Supplies 500.00 Telecommunications 700.00 Travel / Mileage 100.00 Printing / Copying 500.00 'Postage 100.00 Audit Fee 250.00 . Direct Family Assistance '65,000.00 (Approx. 130 Families Served) Total Operating Expenses: $ 68,000.00 Total Direct Costs: $ 117,000.00 (Personnel & Operating) Administration Costs 10% $ 13,000.00 TOTAL BUDGET REQUEST: $130,000.00 r Rohnert Park Homeless Prevention Program Logged Phone Calls. July - 32 Calls 66 Calls 109 Calls 286 Calls 30.0 Calls September 1 st Quarter July/16 Aug/32 Sept/18 July/49 Aug/56 Sept/49 July/82 Aug/101 Sept/103 July/89 Aug/119 Sept/92 October - December 2nd Quarter 37 Calls 79 Calls 189 Calls 282 Calls 336 Calls Oct/34 Noy/24 Dec/21 0c#/68 Nov/52 Dec/69 Oct/117 Nov/85 Dec/80 Oot/109 Nov/117 Dec/110 January - March, 3rd Quarter 65 Calls 96 Calls 190 Calls 325 Calls 342 Calls Jan/34 Feb/32 Mar/30 Jan/69 Feb/49 Mar/72 Jan/129 Feb/100 Mar/96 Jan/139 Feb/87 Mar/116 April -June 4th Quarter 50 Calls 91 Calls 230 Calls 297 Calls 933 Calls Apr/29 May/30 June/32 Apd72 May/61 June/97 Apr/119 May/82 June/96 Apr/133 May/ June/ projected 9;333 11% Increase TOTAL 184 Calls 332 Calls 718 Calls 1,1W Calls 1,111 Calls through April only Rohnert Park Homeless_ Prevention Program Workshop Attendees a July- September 1 st Quarter 32 Attendees 60 Attendees 62 Attendees 82 Attendees 94 Attendees . July/20 Aug/31 Sept/11 July/34 Aug/22 Sept/26 July/37 Aug/27 Sept/30 October- December 2nd Quarter 37 Attendees 80 Attendees 60 Attendees 95 Attendees 116 Attendees Oct/24 Nov/21 Dec/23 Oct/26 Nov/39 Dec/30 Oct/34 Nov/40 Dec/42 January - March 3rd Quarter 65 Attendees 75 Attendees 80 Attendees 97 Attendees 116 Attendees Jan/29 Feb/20 Mar/31 Jan/37 Feb/24 Mar/36 Jan/42 Feb/32 Mar/42 April -June 4th -Quarter 50 Attendees 66 Attendees 84 Attendees 93 Attendees 46 Attendees Apr/23 May/33 June/28 Apr/38 May/31 June/24 Apr/46 May/ June/ Projected = 447 aft TOTAL 184 Attendees 281 Attendees 286 Attendees 367 Attendees 372 Attendees through April onl (a 23%.increase a N Households and Families Funded (Rohnert Park fund only) FY 2006-07 r Households People Children $ Amount July 1 2 1 $900 August 6 17 8 $5,462 September 6 12 5 $5,065 Subtotal 13 31 14 - $11,427 r October 7 16 7 $6,338 c=F November 6 15 5 $4,075 N December 12 30 13 $9,860 25 Subtotal 25 61 _ 25 $20 273 r January 5 11 5 $4,142 a Februa 7 17 5 $5,0.10 14 March 14 32 15 $10,564 25 Subtotal 26 60 25 $19,716. r April 8 19 9 $4,775 cr May 8 20 5 $5,036 14 .June 9 1 28 14 $5,775 25 Subtotal 25 67 28 $15,586 Total 89 1 219 92 $67,002 FY 2007-08 40 Households People Children $ Amount 6 13 6 $3,900 11. 23 1 11 $8,300 8 " 15 5 $010 25 5.1 22 $17,010 14 40 19 $9,870 5 .10 4. $3,200 4 8 4 $2,720 23 58 27 $15 790 8 18 6 $4,850. 8 13. 3 $4,700 7 13 4 $4,200 23 44 13 $13,750 8 20 9 $5,070 4 15 9 $4,150 10 1 25 12 $7,758 22 60 30 $16,978 93 213 92 $63,528 Projected numbers served by the end of June. 2009 ----> Projected percent Increase --> FY 2008-09 24 Households People Children $ Amount 5 17 7 $3,900 9 23' 11 $6,200 9 27 16 '$5,440 23 46 34 $15,540 11 24 12 $5,575 9 31 13 $4,200 11 30 11 $6,275 31 85 1 36 $16,050 10 30 12 $6,000 8 24 12 $4,337 11 28 12 $6,530 29 82 36 $16,867 110 280 137 $65,468 15% 24% 33% Households and Families Funded (Rohnert Park fund) Fv gn0a-05 FY 2005-06 Ir- Households People Children $ Amount July 8 22 3 $4,752 August 4 10 December $1,425 September 2 7 75 $1,200 Subtotal 14 39 $15,093,1 . $7,377 Ir- October 5 16 6 $2,750 v November 3 8 4 $1,500 N December 4 10 22 $2,388 75 Subtotal 21 65 $15,093,1 . Subtotal 12 34 $6, 638 tO April 7 , 28 6 $5,457 -15 rFebruary .9 23 4 $5;682 CO June 5. 14 . 22 $3,954. 75 Subtotal 21 65 $15,093,1 . tO April 6 13 6 $3,746 -15 May 6 . 10 4 $3,728 6 June 7 15 22 $4,675 75 Subtotal 19 38 $12,149 Total 66 176 $41,257 Households People Children $ Amount 6 10 -15 $4,300 10 22 4 $5,054 6 17 19 $5,346 22 51 75 $14,700 3 8 9 $1,921 12 32 -15 $8,635 5 12 4 $3,550 20 52 19 $14,906 7 18 9 $7,496 7 17 7 $3,350 7 19 9 $5,875 21 54 25 $16,721 7 18 7 $5,249 11 17. 4 $8,132 15 46 20 $11,602 33 81 31 1 $24,983 96 238 75 $70,510 r 14nijsc-hn1ds and Families Funded for each FY V- FY 2004-05 FY 2005-06 FY 2006-07 FY 2007-08 FY 2008-09 Households People Households People. Households People Households People Households Peo le 21 54 July 17 40 11 21 9 24 9 19 11 28 1 33 August 8 19 13 29 , 7 19 26 49 14 42 110 September 6 V 19 1 9 1 23 10 19 11 21 14 38 397 Subtotal 31 78 33 73 26 62 46 89 39 108 V- October 11 27 9 23 .9 21 24 60 16 37 0 November 8 21 21 54 11 26 14 30 13 37 ca December 1 8 1 18 13 1 33 1 17 1 43 9 23 17 43 Subtotal 27 66 43- 110 37 90 1 47 1 113 46 1 117 V- January 10 33 11 24 8 22 11 26 15 53 C February 13 35 17 40 9 20 15 37 10 30 M March 10 32 1 11 30 17 37 1 13 . 24 14 41 Subtotal 33 100 39 94 34 79 1 39, 87 39 124 L V_ April 11. 26 11 31 13 38 20 52 13 33 �o a May ? ? 14 24 16 39 9 25 4 June- ? ? 21 65 18 47 13 33 Subtotal 1 11? 1 261 1 46 120 47 124 42 110 Total 102? 1 244? .161 397 144 355 174 399 137 .382 "This chart represents families in Rohnert Park and Cotati served by the Homeless Prevention Program; however, only 13% of the families were from Cotati, and 87% from Rohnert,Park. It is projected that by the end of June 2009, a total of 145 households ! 400.residents of Rohnert Park alonewill be served by this program. 167 458 projected projected (13% increase) , RESOLUTION NO. 2009-11 A RESOLUTION OF THE COMMUNITY DEVELOMENT COMMISSION OF THE CITY OF ROHNERT PARK (CDC) AUTHORIZING AND APPROVING AMENDMENT NO. SEVEN TO THE AGREEMENT BY AND BETWEEN SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT (SCAYD) AND THE CDC TO PROVIDE HOMELESS PREVENTION SERVICES FOR HOUSEHOLDS AT RISK OF BECOMING HOMELESS DUE TO TEMPORARY FINANCIAL HARDSHIP WHEREAS, CDC has adopted Ordinance No. 01 establishing a low and moderate income housing fund; WHEREAS, the CDC has twenty percent (20%) tax increment set-aside funds to provide funding for programs of the CDC; WHEREAS, CDC is desirous of providing expanded, convenient, efficient Homeless Prevention Services from within the jurisdiction of Rohnert Park; WHEREAS, SCAYD has successfully provided'such services for Rohnert Park families for over twenty (20) years; . WHEREAS, CDC entered into an Agreement with SCAYD on May 13, 2003 to provide Homeless Prevention Services to households at risk of becoming homeless (hereinafter referred to as "Agreement"); WHEREAS, CDC entered into Amendment No. 1 to the Agreement with SCAYD on July 13, 2004; extending the initial term of the Agreement to June 30, 2005; WHEREAS, the CDC has approved five .(5) subsequent amendments, most recently Amendment No. Six on September 23, 2008; WHEREAS, SCAYD is desirous of continuing to work on behalf of the CDC and the City of Rohnert Park to provide a Rohnert Park homeless prevention services program (Program) offering grants for low-income families and individuals at risk of becoming homeless due to temporary financial difficulties; financial management advice; counseling and landlord/tenant advocacy or help locating alternative housing; WHEREAS, all recipients of assistance meet federal income eligibility requirements as determined by HUD, establishing their income level as low, very low and extremely low; WHEREAS, SCAYD has been, and continues to be, very involved with other City and countywide efforts to assist with homelessness such as the Sonoma County 10 -Year Plan for Homelessness Prevention, the 2007 countywide homeless count in Rohnert Park, and the NOAH Group (Neighbors Organized Against Hunger); WHEREAS, SCAYD in its Program management capacity, has worked closely with City staff to secure additional outside funding to support and expand the program, obtaining funding from other sources, such as the Community Action Partnership, the Community Foundation of Sonoma County, and Sonoma County's CDBG allocations, to help supplement funding for*at risk family's needs; WHEREAS, funding through the Community Action Partnership's HCA fund, which funds approximately one-third of all Rohnert Park applications, was significantly reduced in FY 2008/09; WHEREAS, SCAYD does not anticipate receiving any funding through Sonoma County's CDBG allocations as they have in past years; WHEREAS, demand from .households and persons requesting assistance through.the Program continues to increase with current economic conditions, continued community outreach and networking; WHEREAS, SCAYD has requested a total of $130,000 for the 2009/10 Fiscal Year in funding to provide assistance to qualified applicants and to provide for staff time and operating expenses; WHEREAS, the CDC is desirous of continuing to work through SCAYD to provide a Rohnert Park Homeless Prevention Services Program; and WHEREAS, the CDC has determined to fund the Rohnert Park Homeless Prevention Program in the amount of $130,000. NOW, THEREFORE, BE IT RESOLVED by the Community, Development Commission of the City of Rohnert Park -that the Executive Director is authorized to execute Amendment No. 7 to the Agreement in substantially the same form as attached to this resolution. DULY AND REGULARLY ADOPTED of the Community Development Commission of the City of Rohnert Park this 9th day of June, 2009. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson ATTEST: Secretary' 11 v AMENDMENT NO. SEVEN TO THE AGREEMENT BY AND BETWEEN SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT (SCAYD) AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK TO PROVIDE HOMELESS PREVENTION SERVICES FOR HOUSEHOLDS AT RISK OF BECOMING HOMELESS DUE TO TEMPORARY FINANCIAL HARDSHIP This Amendment, dated , 2009, is by and between Sonoma County Adult and Youth Development , a non-profit corporation (hereinafter referred to as "SCAYD") and the Community Development Commission of the City of Rohnert Park (hereinafter referred to as 11CDC"). WITNESSETH: WHEREAS, CDC entered into an Agreement with SCAYD on May 13, 2003 to provide Homeless Prevention Services to households at risk of becoming homeless (hereinafter referred to as "Agreement"); WHEREAS, CDC entered into Amendment No. 1 to the Agreement with SCAYD on July 13, 2004, extending the initial term of the Agreement to June 30, 2005; WHEREAS, CDC has approved five (5) subsequent amendments, most recently Amendment No. Six -on September 23, 2008; WHEREAS, SCAYD is desirous of continuing to work on behalf of the CDC and the City of Rohnert Park to provide a Rohnert Park Homeless Prevention Services Program ("Program") offering grants for low-income families and individuals. at risk of becoming homeless due to temporary financial difficulties; financial management advice; counseling and landlord/tenant advocacy or help locating. alternative housing; WHEREAS, all recipients of assistance meet federal income eligibility requirements"as determined by HUD, establishing their income level as low, very low or extremely low; WHEREAS, SCAYD in its Program management capacity, has worked closely with City staff to secure additional outside f hiding to support and expand the Program, obtaining funding from other sources, such as the Community Action Partnershiop, the Community Foundation of Sonoma County, and Sonoma County's CDBG allocations, to help supplement funding for at risk family's needs; WHEREAS, CDC.is desirous of continuing to work through SCAYD to provide a Program for low-income families and individuals at risk of becoming homeless; WHEREAS, the CDC will fund the Rohnert Park Homeless Prevention Program at the FY 2009/10 funding level of $130,000.00; Page 2 NOW, THEREFORE, CDC and SCAYD, for and in consideration of the mutual promises contained herein, agree as follows: 1. Section 1. Section I of the Agreement, "Program," is hereby deleted in its entirety and replaced with the following: Funding Commitment. CDC shall make available the sum of one hundred, thirty thousand dollars ($130,000) for the purpose of continuing the "Program." 2. Section II. Section II of the Agreement, "Term," is hereby deleted in its entirety and replaced with the following:. The term of this Agreement, as amended, shall begin on July 1, 2003 and shall terminate on the earliest of the following dates: (1) June 30, 2010; (2) the date of the expenditure of the total grant or program income amount; or. (3) upon termination pursuant to Section V or VII of this Agreement." 3. In Effect. All other sections of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this instrument or caused the Amendment to be executed by their duly authorized agents this 23�d day of June, 2009: THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK By: Date: Executive Director Per Resolution No. 2009-11 approved by the Community Development Commission on June 9th, 2009. Approved as to Form: By: Date: General Counsel Attest: Secretary SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT (SCAYD) By: Date: Executive Director Agenda Packet Preparation TIMELINES for Regular City Council Meetings f This section for City Clerk Use Only) held on the 2"a & 4`h Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/9/09 CDC Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 2(3) synchronized with above timeframe of Assistant City Attorney review, and an email copy to For the City Clerk for drafting agendas RESOLUTION NO. 2009-12 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: (Name & Title) Submittal Date: Agenda (subject only) Title: June 9, 2009 Community Development Department Linda Babonis, Housing& Redevelopment Manager June 4, 2009 FY 2009/10 Funding Request for the Rebuilding Together Rohnert Park-Cotati Home Rehabilitation Program Requested Commission Action: Approve Resolution authorizing funding in the amount of $70,000 for the Rebuilding Together Rohnert Park-Cotati rehabilitation program (hereinafter referred to as "Rebuilding Together"). Summary: Rebuilding Together provides free health and safety repairs to the homes of low and very -low income families with children, elderly and/or disabled homeowners so that they may live in safety, comfort and independence. The Rebuilding Together program is identified in the CDC's Five Year Implementation Plan as a program which is consistent with California Community Redevelopment Law and which will contribute to preserving the community's supply of affordable housing. The CDC has provided assistance to Rebuilding Together since its establishment in 1999. The FY 2008/09 contribution -to Rebuilding Together was $50,000. The FY 2009/10 funding request is $70,000. This increased funding in Fiscal Year 2009/10 will enable Rebuilding Together to provide assistance to more applicants including the thirteen (13) households with pending applications. It will also allow the organization to further the goals outlined below and will provide funding for necessary emergency repairs that have greatly impacted the organizations budget. In the current Fiscal Year, Rebuilding Together has used the funds to provide assistance for ten (10) home modifications in Rohnert Park, two (2) Community Beautification projects and fourteen (14) Emergency repairs including plumbing repairs, electrical repairs, furnace'repairs and a furnace replacement. These projects were completed by utilizing the services of dozens of volunteers who donated their time and skills. Rebuilding Together's goal for 2009/10 is to expand their presence in the community by becoming a year round service organization and activating and implementing the following programs; Expanded Year Round Service Program Energy Efficient Program I • Heroes at Home & Serving those that Serve Program • Youth Services Program This past winter Rebuilding Together provided emergency home repairs that included four (4) roofs, three (3) faulty furnaces, and numerous other repairs essential to preserving the health and welfare of our. residents. These repairs were all performed for seniors who reside in mobile homes. This impacted Rebuilding Together's budget and ability to assist the FY 2008/09 Home Modification Program applicants. For that reason, Rebuilding Together's funding request for FY 2009/10 includes a request for $10,000 to be used for a year-round Emergency Services Program providing immediate assistance to homeowners for items like leaking roofs, faulty or non-functioning furnaces and pluming and electrical problems that must be addressed immediately. This would bring the CDC's total contribution for FY 2009/10 to $70,000.00 (see attached May 4, 2009 Letter of Request). Rebuilding Together augments CDC funding through additional monetary and material donations and fundraisers. Staff recommends funding the Rebuilding Together Rohnert Park-Cotati Home Rehabilitation Program for FY 2009/10 at the funding level of $70,000. The CDC has identified Rebuilding Together as an affordable housing program in its current Five -Year Implementation Plan covering 2004-05 through 2008-09 and will be seeking direction from the CDC to include Rebuilding Together in its next Five -Year Implementation Plan. Enclosures: - May 4, 2009 Rebuilding Together Request for Funds - Resolution' GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the Commission's General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim Executive Director's review and direction for distribution of this agenda item. Date: 6/4/2009 V, V I-( RESOLUTION NO. 2009-12 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ("CDC") APPROVING FUNDING FOR REBUILDING TOGETHER ROHNERT PARK-COTATI ("REBUILDING TOGETHER") HOME REHABILITATION SERVICES FOR LOW AND VERY LOW INCOME HOMEOWNERS OF ROHNERT PARK WHEREAS, the CDC has adopted Ordinance No. 01, establishing low and moderate income housing funds; WHEREAS, the CDC has 20% tax increment set-aside funds to provide funding for the programs of the CDC; WHEREAS, the CDC has identified the Rebuilding Together Program in its current Five - Year Implementation Plan as a program which is consistent with California Community Redevelopment Law and which will contribute to improving the community's supply of affordable housing; WHEREAS, Rebuilding Together provides free health and safety repairs to the homes of low and very low income families with children, elderly and/or disabled homeowners ("Rebuilding Together Program"); WHEREAS, Rebuilding Together conducts two work days per year, one in April and one in October; WHEREAS, since the establishment of Rebuilding Together in 1999, Rebuilding Together has assisted 144 low and very -low income homeowners and completed several community projects including two (2) Community Centers and has assisted with project at Sunrise Park; WHEREAS, in FY 2008/09, Rebuilding Together assisted ten (10) Home Modification Program applicants; WHEREAS, since its inception Rebuilding Together has expanded its services to provide year-round emergency services to qualified households for emergency repairs that mitigate serious threats to the City of Rohnert Park residents' health, safety and welfare; WHEREAS, in FY 2008/09, Rebuilding Together provided emergency home repairs that included six (6) electrical wiring repairs, four (4) plumbing repairs, one (1) trash removal, two -(2) furnace repairs and one (1) furnace replacement for Rohnert Park residents; WHEREAS, the provision of emergency home repairs to Rohnert Park residents impacted Rebuilding Together's budget and ability to assist FY 2008/09 Home Modification Program applicants; WHEREAS, the CDC has provided assistance to Rebuilding Together since its establishment in 1999; WHEREAS, Rebuilding Together augments CDC funding through additional monetary and material donations and fundraisers. WHEREAS, the FY 2008/09 contribution to Rebuilding Together was $50,000; WHEREAS, Rebuilding Together requests consideration of a $70,000 contribution for FY 2009/10; WHEREAS, Rebuilding Together will set aside $10,000 to be used exclusively for year- round emergency services; WHEREAS, the CDC is desirous of providing funds to Rebuilding Together for the purpose of rehabilitating the homes of very low and low income households in Rohnert Park and providing emergency repairs; and NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park that $70,000 is to be provided to Rebuilding Together Rohnert Park-Cotati to support the provision of free health and safety repairs to qualified applicants as well as emergency repairs that safeguard our residents' health, safety and welfare. DULY AND REGULARLY ADOPTED by the Community Development Commission of the City of Rohnert Park this 9t' day of June, 2009. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson ATTEST: Secretary Ir%ebuflding Together. Rohnert Park/Cotati Mr. Dan Schwarz Interim City Manager City of Rohnert Park 130 Avram Rohnert Park, CA 94928 RE: Fiscal Year 2009-2010 Funding Request Rebuilding Together Rohnert Park/Cotati Dear Mr. Schwarz: RECEIVED MAY 0 5 2009 CITY OF ROHNERT PARK May 4, 2009 The Board of Directors of Rebuilding Together Rohnert Park/Cotati (RTRPC) would like to express their deep appreciation to the City of Rohnert Park for its substantial contribution and support to our organization. Rohnert Parks` support to RTRPC, since it was established in 1999, has impacted the households of more than 158 low to very low- -income ow.income homeowners. Without your generous support, these homeowners would not be living In warmth and safety, nor would they have the freedom to remain independent and to age in place, in the comfort of their own homes. In 2007, RTRPC expanded its Emergency Service Program to a year-round offering. The results were a bit overwheiming for 07-08, we responded to 12 emergency situations, from faulty fumaces, leaking roofs, broken water heaters.and one home -modification, impacting our budget by more than $17,000. .. .=Emergency Service requests were down this past winter; RTRPC had 8 emergency requests, from plumbing repairs, 'cion -working or faulty heaters, electrical problems and a roof leak to a tune of $8,838.00. Our Emergency Service Program requires assistance from local contractors; the need requires immediate, and skilled labor. One example: A call was received from a friend of a 71 year-old woman who cares for her 42 year-old son (both disabled), who had been living without heat or electricity for almost two weeks. The temperatures at night, during this period, were hovering at the 30 -degree mark. RTRPC followed up, and soon the electricity had been restored, and a new furnace installed. The family was so grateful; they had thought they would freeze to death, Helo€e wrote: Your help saved our lives, you deserve medals. Thank you again' Another example- this one not as usual as RTRPC was able to enlist volunteer help for a good portion of this project. LaRose is a 72 year-old elderly disabled woman, requiring near full-time care, referred to us by the Rohnert Park Public Safety, as someone that "might" need our help in clearing excess debris from her patio area, as she was unable to do it herself. After interviewing LaRose, we found that her caretakers had abandoned her, leaving her in their apartment. She could not move back into her home, until trash had been removed, and repairs made to the electrical, heating, plumbing and broken windows were addressed. After a discussion with the homeowner and her Social Worker, we found that this lady was about to lose her benefits, escalating this project, from a minor project of removing trash; to an emergency situation. After removing more than 10 tons of debris from the interior and exterior of the home; and making more than 20 truck -loads to the thrift shops, we were able to assess the home, and what would need to be done, to make this home healthy, warm, safe and dry again.. After five months, and more than 1,000 volunteer hours, $2800 in materials and in-kind donations, we were finally able to close the door on this project, feeling good about retuming this little lady to her home, allowing her to age in place In a healthy, safe and warm environment. This project resulted in a wide array of emotions from everyone involved; the homeowner referred to us as "her angels" during the entire process. Page 2 of 3 Mr. Dan Schwarz, Interim City Manager City of Rohnert Park May 4, 2009 The RTRPC Year -Round Service & Home Modification Programs include necessary repairs or modifications that may include additional work days to assist homeowners with needs that they can't do themselves; these projects aren't emergencies, but they cannot wait until our. National Rebuilding Day. Through the Home Modifications Program, we installed a ramp for Kathy Luiz, a disabled woman who is dependent on a 50 -ft. line of oxygen to move about her home. For more than five years, she was unable to leave her home without assistance. The joy she experienced after the ramp was installed,was one of overwhelming emotion; naw, she has the "freedom" to come and go, without having to "impose" on friends and neighbors. This year, due to the HCD inspections to the mobile home parks, and the number of homeowner requests, we had to limit the scope of repairs we would be doing, making sure; the violations cited by HCD were addressed during Rebuilding Days. These violations became, in a sense, emergencies, because the homeowner had a limited amount of time to correct the violation(s), or risk losing their home. Many of the applications received, requested additional repairs that will require scheduling for a later date, possibly entailing another. application for the future. Some, we will need to address as emergency repairs come winter. Fortunately, due to the Sonoma County Housing & Community Development Loan Program, we were able to refer many homeowners to get help with their repair needs, which exceeded our financial ability. We have implemented energy -,efficient measures when addressing our projects and have been utilizing the P G & E Partners Program as part of the application process, referring applicants to the P G & E representative to schedule a weatherization appointment, prior to our involvement. (The P G & E Partners' Program offers a FREE weatherization inspection, and if identified, they will replace doors, windows, and repair or replace a furnace and old refrigerators), however, the inspection, can only be done once, per address, every ten years This is also a timely process and cannot be rushed. RTRPC goals for 2009-2010: Activate our Youth Service Program to include home modifications and energy. efficiency. We are working to partner with Sonoma County Youth Development Program, to develop and implement an assessment program for low-income homeowners, to identify hazards in and around the home, to identify energy and water conservation needs, making recommendations and then implementing the recommendations to the homeowners within the budget and guidelines set. This project is a leadership training program and will be an asset to the youth in our community. In addition, we are working with a local organization that manufactures a new product, an easy to install light source, a strip that illuminates light and requires no electricity. This light source would provide light on stairways, at entry and exit doors, hallways, ramps, adding light where needed, especially beneficial in the event of a disaster. The installation of this product would help to prevent falls in and around the home and add a better sense of security for the homeowner. • RTRPC is committed to seeking additional funding through community partnerships, grants, foundations and individual donations. RTRPC will continue to promote increased visibility and awareness in the community through community outreach efforts; by participating in community events, and by continuing to write a weekly article in The Community Voice. RTRPC hopes to secure a larger office with warehouse space, to facilitate trainings, workshops, and fundraising activities. Page 3 of 3 Mr. Dan Schwarz, Interim City Manger City of Rohnert Park May 4, 2009 _ RTRPC is especially sensitive to our economy, and the strain that it Is creating for government, businesses, nonprofits and Individuals. Taking this into consideration, low-income homeowners are also faced with the strains and the stress of disappearing savings and retirement funds, coupled with the continual cost increases, and now, the real possibility of no increase in social security for 2010. These concerns effect us all, but they are especially troublesome to those already on fixed -Incomes. To these homeowners this Is overwhelming, causing them even greater concern, In trying to take care of the bare necessities. Home repairs hit the bottom of the list, or in most cases, they don't even make the list. Rebuilding Together makes every effort to be responsible stewards of the donations and sponsorship funds placed in our trust. We are proud of the fact that we are able to maximize the dollar; when using volunteer labor and in- kind donations, each dollar equates to an astonishing $6, when calculating the actual,retail value of our projects. RTRPC currently has one part-time Executive"Director, one part-time volunteer Administrative Assistant, and a parttime intern from Experience Works. The office is open 9:00 am to 1:00 pm., Monday through Friday. For Fiscal Year 2009-2010, we ask that you consider a contribution of $70,000, of which $10,000 would be designated for emergency repairs. These funds would allow us to serve a greater number of Rohnert Paris residents, who have no other means for making the much-needed repairs to their home allowing them to age In place. We are extremely grateful for the support that the City of Rohnert Park continues to provide us, in helping us to meet the growing need of families with children, the elderly, and the physically -challenged low-income homeowners, as they struggle to. hold on to the American Dream, and remain Independent in the comfort and safety of their own home. We are blessed to be a part of this community; we are thankful for the privilege of serving our neighbors, and In helping to keep their dreams alive, with the added benefit of helping to preserve low-income homeownership and affordable housing In our community. Please do not hesitate to contact me, or our Treasurer, Brian Goodman, at (707) 326-2565, should you require any additional information. Thank you for your time and consideration; we look forward to hearing from you. Sincerely, Diane Broadhead Executive Director cc: Barbara Denlis, President Brian Goodman, Treasurer Mailing: 6585 Commerce Blvd,, Suite H-206, Rohnert Park, CA 94928 Office: 6590 Commerce Blvd., Suite 5, Rohnert Park, CA 94928 Phone: (707) 792-2650 Fax: (707) 792-2851 Email: rorebuildinatoaether@vahoo.com Website:. www.rtrpc.ora Agenda Packet Preparation TIMELINES for Regular City Council Meetings (This section for City Clerk Use Only) held on the 2"d & 4"' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Community Development Commission Agreements to Assistant City Attorney via email for review and approval as to form DUE no of the City of Rohnert Park later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization" 6/9/09 CDC Regular Meeting Agenda synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas ITEM NO. 3 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK CDC AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 9, 2009 Department: Finance Department Submitted By: Sandy Lipitz, Director of Administrative Services (Name & Title) Submittal Date: June 4, 2009 Agenda Title: Tender of Series 2007H Bonds with Certain Remaining Unspent Housing Proceeds Requested Council Action: Authorize proceeding with the tender of the 2007H Bonds SUMMARY/BACKGROUND In March of 2007, the Community Development Commission of the City of Rohnert Park issued $26,760,000 of Housing Tax, Allocation Bonds (the "2007H Bonds"). The 2007H Bonds raised $25,785,288.91 of net proceeds for the Commission's Housing Fund, of which $22,349,666 remains in the Fund. Staff has determined that it is unlikely those funds will be needed for any current projects. The 2007H Bonds had an "A-" underlying rating, and were insured by FGIC, which, at the time, was rated "AAA". The bond insurer on the 2007H Bonds has been downgraded to "junk" status. Combined with the general market rise in tax allocation bond interest rates, the 2007H Bonds are now trading in the open market at a price below the face amount. The final "term" bond (a term bond is a series of principal maturities that were packaged as one bond at the time of issuance) of Series 2007H matures on August 1, 2037, bears a 4.375% coupon rate and was issued originally issued at a dollar price of 96.65% of the $10,080,000 par amount; this means the Commission received approximately $9.7 million in proceeds for the issuance of $10.08 million. The Commission's obligation on the 2007H final term bond from the date of issuance is $10.1 million in principal, plus $11.9 million of interest, for a total obligation of $22 million. Of this amount, the Commission has paid $787,675 in interest to -date, leaving a remaining total obligation on the 2007H term bond of $21.2 million if no action is taken. The entire 2037 term bond is owned by one investor. Urban Futures, through a broker-dealer consultant (Chilton & Associates), has made preliminary contact with that investor; they were, as of May 20, willing to sell the entire term bond at a price of approximately 92% of the par amount. That price translates into a purchase amount of $9,275,000, or a savings of about $800,000 (including all costs) versus the par amount of $10,080,000. Staff and Urban Futures also analyzed a defeasance of the 2007H Bonds, which involves placing funds in an escrow account to redeem the bonds at the first optional call date of August 1, 2017. The approximate cost of the escrow would be $11,340,000. The funds would be invested at approximately 2.85%, and the escrow would pay all interest on the defeased bonds to the call date, then purchase the bonds at a price of 100% of the par amount. When measured against the cost to this defeasance escrow, the savings from a tender of the 2007H 4.375% term bond is approximately $2,060,000. After the tender, the 2007H term bond would be retired by the Commission. Debt service would decline annually by $441,000 until 2030. Since this is the final term bond, the final maturity would be reduced on the 2007H Bonds from 2037 to 2030. Urban Futures has contacted the City/Commission's bond counsel (Stradling Yocca Carlson and Rauth) about the potential tender of the 2007H Bonds. Stradling has verified that, with the action before the Council, the tender of the 2007H Bonds is allowable both under the bond documents created in 2007 and under IRS tax law associated with tax-exempt bonds. The cost of the City's financial advisor, bond counsel and all broker-dealer fees would be included in the trading price. Through Urban Futures, Chilton & Associates would acquire the 2007H Bonds at a discount from the investor, and, from this discount, pay the costs of the City's consultants. Reasonable all -in fees for this type of trade are approximately 1.5% of the par amount tendered. Staff and consultants cannot guarantee the exact pricing of the tender of the bonds, nor can they guarantee that the investor will agree to sell the bonds when the Commission is ready to tender them. The investor has indicated that they would agree to optionally tender the bonds at the levels indicated. Therefore, timing of this issue is of importance to our ability to tender the bonds at a discount price. STAFF RECOMMENDATION Staff recommends the Commission proceeds with the tender of the 2007H Bonds as described. The tender provides substantial savings over a defeasance escrow, and allowsfor the Commission to take advantage of current market conditions. ALTERNATIVES (1) Don't tender or defease the bonds; hold onto proceeds for potential future projects. (2) Defease the bonds. GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: ( ) Consent Item (X) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim Executive Director's review and direction for distribution of this agenda item. Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) held on the 2"d & 4"' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/9/09 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO.5 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (l) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (l) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 9, 2009 Department: Administration Submitted By: Dan Schwarz, Interim City Manager Submittal Date: June 5, 2009 Agenda Title: REVENUE ENHANCEMENT OPPORTUNITIES Requested Council Action: Direct staff to issue a RFP for public opinion assessment, community outreach, and, if warranted, campaign management related to a November 2010 revenue enhancing ballot measure. Summary: Among the recommendations put forth by the Council's Temporary Internal Auditor, Urban Futures, is that the Council consider a tax measure or some other form of revenue enhancement for the November 2010 ballot. The community outreach, polling, and campaign management involved with such an effort are specialized skills not available from staff. Staff recommends that the City engage.the services of an advisor or firm that offers such skills. Given that the November 2010 election is 17 months away, there is some urgency to seeking this assistance. Staff requests direction from the Council to issue a Request for Proposals (RFP) for public opinion assessment, community outreach, and, if warranted, campaign management related to a November 2010 revenue enhancing ballot measure. If the Council directs staff to issue this RFP, staff anticipates returning with recommended candidate(s) no later than the Council's August 11, 2009 meeting. CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item ( ) Regular Time ( ) Approval () Public Hearing Required O Not Recommended O Submitted with Comment (') Policy Determination by Council ( )City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b ' Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) 7 held on the 2"d & 40' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/9/09 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 6 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager; Assistant City Attorney, City Clerk no later. than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: - June 9, 2009 Department: Administration. Submitted By: Dan Schwarz, Interim City Manager Submittal Date: June 5, 2009 y Agenda Title: BUDGET Requested Council Action: Provide direction to staff with respect to proposed service levels and budget for Fiscal Year 2009-10, with specific emphasis on the budget for the Department of Public Safety. Summary: At its May 26, 2009 meeting, the Council provided feedback to staff with respect to service levels and department budgets for Fiscal Year 2009-10. This feedback is critical to staff's preparation of the FY2009-10 departmental budgets. Staff found the feedback and direction from Council sufficient to prepare general budgets for most departments. The notable exception is the Department of Public Safety. - Staff requests further discussion and direction by the Council about the FY2009 10 budget, with specific emphasis on the budget and service levels for Public Safety. In addition, the Council should provide any additional feedback it has regarding other departments and functions. Encl: Budget materials CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (X) Regular Time ( ) Approval () Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment (X) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY Director of Public safety 'e. Brian Masterson staffing Report 2009 CURRENT STAFFING- Almost Optimum. CURRENT TS Fr,ING 6/5/2009 1 i. One Sergeant Position Currently filling as an Interim Lieutenant. Sergeant Position covered by Fire Inspector. Sergeant Savings: $142,554.72 2. One PSO Position Savings: $122,134.32 3. one Property Tech (Currently a CSo) Savings: $95,222.40 4. one CSO @ $79,161.60 Total: $439,073.04 Current Vacant Positions 1 t 6/5/2009 2 �, • Animal • Privatize or shelter contract out Animal shelter • savings: $527,962.00 Minus the cost of Contracting out i eta Fri come Family �n =� , Closing the Rohnert Park Animal Shelter Breakdown Salaries: shelter supervisor: $99,993.60 Animal Technician: $64,478.40 Four P/T 1560 hr shelter Assistants: $93,600.00 Two P/T 1000 hr shelter Assistants: $30,000.00 Building Maintenance and Supplies: $239,890.00 TOTAL: $527,962.00 6/5/2009 3 r 6/5/2009 Comparisons: Fire Services Optimum ❑ Fire Services • Two Full Time staffed stations • Fire Marshal • Fire Cso Enhanced o Fire Services • TWO Full Time Staffed Stations • Fire marshal: $135,772.56 Reduced to PSO: - $122.134.32 $13,638.24 • CSO Reduction in Staff: $79,161.60 • Savinggs: $92,M .84 Comparisons: Patrol - Motors Optimum ,,Two Motor officers Enhanced -One Motor officer savings: $122,134.32 Comparisons: Patrol Admin Optimum Enhanced Comparisons: Community Service Officer Optimum Enhanced o Lay off Reduction n..Force Savings: $79, i6l. 60 O Lay, Off Reduction" " mr Force Savi ngs;: $158,323:20 a a'Total 3 CSO -Lay :offs 6/5/2009 Comparisons: Evidence Specialist Optimum ❑`Evidence Specialist Enhanced Comparisons: Professional Staff Optimum Enhanced a ❑ Youth- s�ervi,ce' specialist,' Reduction to Part Time, Employee'' "YsS.. '$112;:593'.60 Part=Time' 3$ 5:000;" Total :$7T,593.60 'o 'Lay''Off Reduction i n Force Savings: $30,'000 00 6/5/2009 M Comparisons: Professional Staff Optimum f PENDING RETIREMENT (GOLDEN HANDSHAKE) ff. F €' i. Two Sergeants: $195,109.44 2. Two Public Safety officers: $244,268.64 t 3. Youth Services k Specialist: �! $ 77,593.60 4. Secretary I: $72,592.80 s. Secretary I N P/T: $60,228:00 f' TOTAL: $649,792.48 cont. Enhanced Main Public Safety Reductions: 6/5/2009 7 C 6/5/2009 REDUCTIONS AND LAYOFFS: i. Three Community Service officers: Layoff $237,484.80 2. Evidence specialist: Layoff $97,591.20 3. Fire marshal: $135,772.56 Reduced to PSo: $122,134.32 _ $13,638.24 4. Dispatcher P/T: Lay off $30,000.00 TOTAL: $378,714.24 Main Public Safety Reductions: Transitioning from Optimum Staffing to Enhanced Staffing o Projected Retirement • Golden Handshakes: 2 sergeants, 2 PSOs, . 2 secretaries, 1 YFS: $649,792.48 o Animal Shelter — contract out • Eight Employees: $288,072.00 • Building supplies/Maintenance: $239,890.00 o Reductions • Fire Marshal: $13,638.24 E3 Lay offs • Evidence specialist: $97,591.20 • 3 community service Officers: $237,484.80 TOTAL: $1,526,468.60 w�. STAFFING -BASIC ER �0 0xr Transition to Basic Service from Enhanced Staffing D Reduce Staffing: One Lieutenant: $171,919.44 12 Publ i'c safety officers: ,f !' $1,465,611.80 i • one Dispatcher: $86,352.00 E • Two Secretaries: $145,185.60 TOTAL.:$1,869,068.80 i 6/5/2009 9 '1 STAFFING -BASIC ER �0 0xr Transition to Basic Service from Enhanced Staffing D Reduce Staffing: One Lieutenant: $171,919.44 12 Publ i'c safety officers: ,f !' $1,465,611.80 i • one Dispatcher: $86,352.00 E • Two Secretaries: $145,185.60 TOTAL.:$1,869,068.80 i 6/5/2009 9 ❑ Reorganization of Public Safety Department ❑ Reallocation of wor ❑ Crime Increase ❑ Loss in Revenue ❑ Reduction in staff and Same workload equals Increase in ❑ Slower Response Tim ❑ Quality of Life ❑ LOSS of Investment in Current staff IMPACT ❑ Impacts our Goal of: Making Rohnert Park the safest City on the 101 Corridor REDUCTION OF PERSONNEL OPTIMUM - ENHANCED BASIC SWORN/NON-SWORN SWORN/NON-SWORN SWORN/NON-SWORN 80 42 74 28 61 25 r: a POTENTIAL TOTAL LOSS OF PUBLIC SAFETY PERSONNEL OPTIMUM TO BASIC: TOTAL SWORN: 19 PROFESSIONAL: 17 TOTAL: 36 29.5% LOSS IN FORCE e 6/5/2009 10 R O H N E RT PARK DEPARTMENT OF PUBLIC SAFETY CRT p� 4�i982 Director of Public safety Brian Masterson staffing Report 2009 CURRENT STAFFING- Almost Optimum CURRENT STAFF NG . ' 4prNrr lry. « A � rv, w9pv w• 6/5/2009 1 i. One Sergeant Position currently filling as an Interim Lieutenant. Sergeant Position covered by Fire Inspector. Sergeant Savings: $142,554.72 z. One PSO Position .Savings: $122,134.32 3. One Property Tech (currently a CSO) Savings: $95,222.40 4. one CSO @ $79,161.60 Total: $439,073.04 Current Vacant Positions I STAFFING -Enhanced € .' D6tEGTOR ENHANCED STAFR wok s.rnr {i POl1GEf,OMW4fR �. ...ter ! IFM �. T,oNxrrr Isar � �� ri �t E f i Pxm..u:IHim.:Ilt (j aww1.. lL....l�c. . s... € 74 ..«.t.w:. 9 .t w"M ,yam �� r TI.'bfJi!.1. � 3 I �1eMma 6/5/2009 s 2 Comparisons: Animal Shelter Optimum Enhanced IF KnQrt Pc Closing the Rohnert Park Animal Shelter Breakdown salaries: shelter supervisor: $99,993.60 Animal Technician: $64,478.40 Four P/T 1560 hr shelter Assistants: $93,600.00 Two P/T 1000 hr shelter Assistants: $30,000.00 Building Maintenance and supplies: $239,890.00 TOTAL: $527,962.00 , 6/5/2009 3 Comparisons: Fire Services Optimum o _Fire Services • Two Full Time staffed stations • Fire Marshal • Fire cso Enhanced a Fire services • Two Full Time Staffed Stations • Fire Marshal: $135,772.56 Reduced to Pso: 1 - $122.134.32 i _ $13,638.24 • cso Reduction in Staff: $79,161.60 • Savinggs: $92,799.84 Comparisons: Patrol - Motors Optimum -Two Motor Officers Enhanced -One Motor officer Savings $122,134.32 6/5/2009 El Comparisons: 'Patrol - Admin R �Ol Optimum Enhanced S�rg�ar�A Reductionto Part 7Time � �mpl ogee $142,554 72,' Part'-Time=` ',t 45 000 a.,T,rai°ni ng Sergeant± k�= Reduction to Fart Time Empi ogee . fi Sgt i $1421;554 72 e ,- Part Time, $45:-000 Comparisons: Community Service Officer Optimum Enhanced o Fi re 'Communi ty, y; Servi ce. Officer .; oTwo. Patrol' , Community` . Service'. Foffi-ce,rs y o Lay off•- tzeducti o -,n - in Force Savings:` S79,716.11.60 o Lay'off'Reduction' 'i n Force -Savings:.;•" 5158,3123.201'1` o'Total 3 CSD,' Lay, offs : $237; 484; 80 6/5/2009 5 Comparisons: Evidence Specialist Optimum n Evidence Specialist zr r: Enhanced Comparisons: Professional Staff Optimum Enhanced ❑Youth°`servi.ce ' s'pec.i,alfst Reductioh/to Part "-rime Employee ;Yss $112,593.60 Part -Time 3S 5:000 -, Total 177,593.60'. o Cay off Reduction in' .Force 5aO ngs: 130 ,'000,.00 6/5/2009 ' Lei Comparisons: E Professional Staff - cont. Optimum Enhanced s PENDING RETIREMENT (GOLDEN HANDSHAKE) 11. Two Sergeants: $195,109.44 2. Two Public safety €' officers: +: $244,268.64 2. 3. Youth services Specialist: € $ 77,593.60 4. Secretary I: $72,592.80 s. Secretary 134 P/T: $60,228.00 TOTAL.: $649,792.48 F \ p,S,ecretary :I Redu`ct'ion- �n.`°T Force savings.' $72,592..80 r. �s oSecre'tary =I g. i;: Reduction -i n '> , Force Sav i ngs .. $60, 228. 00 Main Public Safety Reductions: 6/5/2009 7 REDUCTIONS AND LAYOFFS: 1. Three Community Service officers: Layoff $237,484.80 2. Evidence Specialist: Layoff $97,591.20 3. Fire marshal: $135,772.56 Reduced to PSO: - $122.134.32 _ $13,638.24 4. Dispatcher P/T: Lay Off $30,000.00 TOTAL: $378,714.24 Main Public Safety Reductions: {I P Transitioning from Optimum Staffing F to Enhanced Staffing ❑ Projected Retirement { • Golden Handshakes: 2 Sergeants, 2 PSos, 2 secretaries, 1 YFS: $649,792.48 i ❑ Animal shelter.- Contract out F • Eight Employees: $288,072.00 E • Building supplies/Maintenance: $239,890.00 F E E' ❑ Reductions • Fire Marshal: _ $13,638.24 ❑ Lay offs • Evidence Specialist: $97,591.20 i • 3 Community service Officers: $237,484.80 TOTAL: $1,526,468.60 F t 6/5/2009 M n STAFFING -BASIC M1I a.ml•r� •,' Y ,..v1 �i�q 1fiM �MeSEim • �. # ,.�... *� Sltd➢.CR! W` ,na�n�i..v���.�,ev •.�+ x � U �� �� RY,4 MY C.PYiI• y uuav ip�> akreo �� w.n y Transition to Basic Service from Enhanced Staffing o Reduce Staffing: • One Lieutenant: $171,919.44 • 12 Public Safety officers: $1,465,611.80 • one Dispatcher: $86,352.00 • Two Secretaries: $145,185.60 TOTAL:$1,869,068.80 6/5/2009 s ❑Reorganization of Public Safety Department ❑ Reallocation of wor ❑ Crime Increase ❑ LOSS in Revenue ❑ Reduction in staff and Same workload equals Increase in ❑ Slower Response Tim ❑ Quality of Life ❑ Loss of Investment in current staff IMPACT ❑ Impacts our Goal of: Making Rohnert Park the safest City on the 101 Corridor REDUCTION OF PERSONNEL E OPTIMUM ENHANCED BASIC i SWORN/NON-SWORN SWORN/NON-SWORN SWORN NON -SWORN 80 42 74 28 61 25 r t i E POTENTIAL TOTAL LOSS OF PUBLIC SAFETY PERSONNEL OPTIMUM TO BASIC: I' TOTAL SWORN: 19 i PROFESSIONAL: 17 F TOTAL: 36 29.5% LOSS IN FORCE N 6/5/2009 10 2 -2a -29t _ REVISED YFS' Kerry VendmVennel Technical Services Manager Terri Mazzanti Budget Personnel Jute Clark Mara Goidy Thonle Hevron Jennifer Johnson - Mail— Koaitzin Torn Amato Maria Pilgrim Trisha Rale Lod Royston Denise Wallace-Knton ' Caryn Bend' Angle M'oahnekoe A/r Linda Gray Prr Natalie Alves Prr Supervisor Chds9ne Giordano ully Brooks Clerk Cathy Thompson SecretaryI Debbie Schmnke Secretary I P/r Memo Kathy Mee Assistant II PR Raquel Kilmartin Assistant II Jemdfm Davis Assistant I P? Vmtorfa Ponds Assistant I PR ,lim cotes TrtainingM/k Spe Bates EhnDlororo :POLICE COMMANDER Dave Frazer DIRECTOR,;;-` Brian Masterson Secretary II Patricia Poon PSA's PSO Gmald Vincent Lt. Taylor Lt. Marty Lt. St use Team 82 Team $1 saw to DayshiftlEarly Cover Canine —Fig SgL WWRRef hold Sargeant JeNNkkd Da shiftlEarl Cover y Y A Shift eestigations Secretary I Jared Mal" Batas Slid. Dave Walch FTO PROGRAM Mn Hughes Fire Inspector rgaam JaNNfcks Denise Derb Jon Crespan PSO Charles Larson Bob Ferry SgL Dale Ufacht Jim Brady Ed. Smith &9 Lawrence Bob F°" Brandon Davidge _ Cods Medina Nonn And.— Gerald Vincent Justin Tho son PSOICAPT EviGnu Specialist' Jon Kempf - Casey ThomPaen Steve Luuombe Gene Fahy Steve Stayrook Vince Amato Dana Rugaard Paul Lawrerme Anthony Saves Gerald Vincent As= HBO Animal Shelter Rob Lenklord CSO Mark Nomhan Keith Astley DetectWes CSO Jet, Solberg Sujaar, lsor, Nkkay Zoldes Dane Rugaard Jerrod Marshall PhD Lamaism Crime Prevenlan CSO•Vacant Vet Tech, Sara N. Judkins Aaron Hall Kelly Wiler Amber D. Hemmingaen Rick Bales K-9 Jason Krauss Michelle McCrea Swing Shif )Late Josh Bums B Shift Steve Florian Swing Shift/Late Cover Diane Riordan Cover chadoa Larson K-9 Sergeant Aaron Johnson John Gilson Sgt Dale ul cM Gary Alxehms Heath' Rothhammm Sgt Ede Robinson CSO Jene"Solberg Mike Wed. Andrew Smith Dave Sunni Kadn unison. pan Marquez Slava Lusconbe - Tara Douglas Eric Matzan PSO/CAPT SRO 's - Adam Strongman _ Mn Snodgraas Pal Fahy Jeod Marshall n Debbie Zardrd Josh Bums Scot Warnon Vacant Rick Bales K-9 Charles Larson K•9 Traffic l Motors Admin Sgt PSO Aaron Hao PSOAar 11,11 SgL Art Swamnay Graveyard Shift Graveyard Shift Psocmaldumcent CShift MooreSgL Troy Sgt. Dow Saldanha Steve Kapinoa sorg_ Joe Farronafo Ben Fernandez Deep Becker Brian sCapt) S.E.U. Ryan Fdles Keith Astley Debbie lsmaison 59L ANJusUca Jason William h Joel Walter Slava Bogged PSO/CAPT - Pout La—sane Shawn Baker - Nick LaBonte Rob Luls Dave Rodriguez Den Ager Robed Sagan SWORN POSITIONS 1 Director 2 Commanders 3 Lieutenants 12 Sergeants 1 Fire Marshal 59 Pub] ic Safety Officers 78 Sworn Positions (2 total Vacant Positions: School Resource Officer and Fire Inspector) / 1 s� \0<4L1F0RNIP TOTAL CURRENT SAVINGS DUE TO 4 POSITIONS UNASSIGNED: $439,073.04 *Ali dollar amounts assigned to wages cover salary and employee benefits, only. PROFESSIONAL STAFF 1 Technical Services Manager (Interim) 15 Dispatchers (12 Full Time / 3 P!f) 1 YFS 1 Evidence Specialist 4 CSO (One Assigned to Property, one Vacant) 3 Secretaries 1 Records Supervisor 7 Records Personnel 7 Animal Shelter EmDlovees and Supervisor 40 Personnel Fire Marshal Dan Adam Fire Inspector V-1 Fire CSO George Brannen CSO Secretary I Rita Ama a-Pearocn 1 Volunteer FIF P03 =!M0 a saw to if 6 A% ENHANCED STAFFING POLICE COMMANDER DIRECTOR Public Safety`';; 2-24-20. REVISED ENHANCED SWORN POSITIONS 1 Director 2 Commanders 3 Lieutenants 10 Sergeants 58 Public Safety Officers 74 . Sworn Positions REDUCEDSTAFF FROM CURRENT STAFFING Eliminates: 2 Sergeants ` 2 Public Safety Officers TOTAL: 4 Sworn Positions TOTAL SAVINGS: $543,016.32 VERT P Secretary 11 Lieutenant Team 81 Dayshift/Early Cover Sergeant FTO PROGRAM PSO Sergeant PSo PSO PSo PSO PSD PSo PSO PSo PSO Pao Swing Shift/Late Cover Sergeant PSo PSo PSo PSo PSOK-9 Graveyard Shift Sergeant PSo PSo PSo PSo PSO Ig - 62 CAI.IFOR141 TOTAL SAVINGS FOR TRANSITION FROM CURRENT STAFFING TO ENHANCED STAFFING: $1,568,875.12* *All dollar amounts assigned to wages cover salary and employee benefits, only. PSo PSo PSo PSo PSo PSO Traffic I Motors Sergeant ' PSo Seentery I PR VoWrtGer F/F A Shift Sergeent (Capt) Erpineer B Shift Sergeartt(Cept) Engineer Firefighter PSOICAPT Engineer Fkafighter C Shift aergeanr(CaPI) Erin— Firefighter PSOICAPT Engineer Firefighter YFS 1 Technical Services Manager 14 I PSA's 3 Prr Youth Spedallst 1 Property Tech 2 PSO Coordinator 1 Technical Services 6 Lieutenant 28 Lieutenant Manager FROM CURRENT STAFFING Eliminates: Team #2 Budget 3 Community Service Officers 1 Evidence Specialist Dayshift/EarlyCover , Canine 1 Secretary I Records Secretary TOTAL: PS�O east TOTAL SAVINGS: $1,025,858.80 Records Investigations Secretary I Prr pPSO Personnel Supervisor Chrtagne rlordano Sergeant Pso PSO Clerk PSo _ Secretary I PSO Dispatch Aufaunl 11 PR Detectives PSo Dlspat.- Assistant II to Asslatant l PIr pso PSO PSo Tra1BcNotors Dlapatcher Asalatanl l PR PSO Dispatcher Pso Dispatcher PSo Dispatcher Dispatcher �ITInln. Dispatcher Dispatcher CSO SRO's SwingShift/Late.Cover Dlapetcher S"O"'" Dispelcher Dispatcher ianTDD - PSo PSO Dispatcher CrkneAnalrit PSO PSO , toher PR Witcher Pr Former Ad— sPlonn PSo KA Sgt Position S.E.U. .. Sergeant Pao Graveyard Shift - PSO PSO Sergeant PSO PSo PSo PSo PSo 2-24-20. REVISED ENHANCED SWORN POSITIONS 1 Director 2 Commanders 3 Lieutenants 10 Sergeants 58 Public Safety Officers 74 . Sworn Positions REDUCEDSTAFF FROM CURRENT STAFFING Eliminates: 2 Sergeants ` 2 Public Safety Officers TOTAL: 4 Sworn Positions TOTAL SAVINGS: $543,016.32 VERT P Secretary 11 Lieutenant Team 81 Dayshift/Early Cover Sergeant FTO PROGRAM PSO Sergeant PSo PSO PSo PSO PSD PSo PSO PSo PSO Pao Swing Shift/Late Cover Sergeant PSo PSo PSo PSo PSOK-9 Graveyard Shift Sergeant PSo PSo PSo PSo PSO Ig - 62 CAI.IFOR141 TOTAL SAVINGS FOR TRANSITION FROM CURRENT STAFFING TO ENHANCED STAFFING: $1,568,875.12* *All dollar amounts assigned to wages cover salary and employee benefits, only. PSo PSo PSo PSo PSo PSO Traffic I Motors Sergeant ' PSo Seentery I PR VoWrtGer F/F A Shift Sergeent (Capt) Erpineer B Shift Sergeartt(Cept) Engineer Firefighter PSOICAPT Engineer Fkafighter C Shift aergeanr(CaPI) Erin— Firefighter PSOICAPT Engineer Firefighter PROFESSIONAL STAFF 1 Technical Services Manager 14 Dispatchers (12 Full Time / 2 P/I') 3 P/C YFS, Analyst, Training Clerk 1 Property Tech 2 Secretaries 1 Records Supervisor 6 Records Personnel 28 Personnel REDUCED STAFF FROM CURRENT STAFFING Eliminates: 7 Animal Shelter (Staff and Facility) 3 Community Service Officers 1 Evidence Specialist I Dispatcher 1 Secretary I Records Secretary TOTAL: 14 Positions TOTAL SAVINGS: $1,025,858.80 POLICE COMMANDER 2-24-20t REVISED PSA's Coordinator' Lieutenant YFS Director PR Youth Speciagat lEarly Cover Technical Services 10 Sergeants Manager Public Safety Officers Budget Sworn Positions Personnel FROM ENHANCED STAFFING Eliminates: I Lieutenant Records Investigations . - Sup.rv7aor , TOTAL SAVINGS: $1,637,531 20 Gerk Serp.ant. A"atant R Dispatch - A33istaM 11 1. W vat�hm A» Istant I P/r 2. Diapak:hu Asaiatant I P? 3. Diapatchm 4. 5. Digwchm ; , Dispakhm Property e; Pso - 4. 5. ' 7. 'Diapot her a.; Dispstcher Cr{msn. AW ^ 9' Dupe..' PR Poaltbn ' 10. Oiapakher . 11. Dispatcher , 12 DiepalcherP- 13. Dispatcher PR " 2-24-20t REVISED PSA's Coordinator' 1OTAL SAVINGS FOR TRANSITIO FROM ENHANCED STAFFING TO BASIC STAFFING: $1,869,068.80* TOTAL SAVINGS FOR TRANSITION FROM OPTIMUM STAFFING TO BASIC STAFFING: $3,437,943.92* . -All dollar amounts assigned to wages cover salary nd employee benefits, only. yOlUrlter FIF A Shift Fln Smpe.M (Capt) Eng nem Faefightm PSO/CAPT EnOinaer B Shift FL. S.rpent (Capt) En&l Faefighter PSO/CAPT Engin.m' C Shift Fk. Serpent (CVQ Engin- Firefighter PSO/CAPT Engineer PROFESSIONAL STAFF I Technical Services Manager 13 Dispatchers (I I Full Time/ 2 P/r) 3 P/t YFS, Analyst, Training Clerk I Property Tech 1 Secretary I Records Supervisor 5 Records Personnel 25 Personnel REDUCEDSTAFF FROM ENHANCED STAFFING Eliminates: 1 Dispatcher I Secretary 1 Records Secretary TOTAL: 3 Lay Offs TOTAL SAVINGS: $231;537.60 Lieutenant 1 Director Commanders lEarly Cover Lieutenants 10 Sergeants 46 Public Safety Officers 61 Sworn Positions 7D4sh,1,ft1E.rlyTCover,,'^tROGRAM Pnt FROM ENHANCED STAFFING Eliminates: I Lieutenant Investigations TOTAL: P TOTAL SAVINGS: $1,637,531 20 :2.Pso Serp.ant. 3. PSo 1. 2. Pso PSo 4.PSo 5. Pso 3. Pso Da.otive e; Pso - 4. 5. Pso Pso 1. P50 2. PSo 7. Motor at Pso Swing Shift I Late 3. Pso 8; Pso Cover Swing Shift l Late g• Pso Serpent Cover 1Q' PSo 2. Pte- Training som... t 11. Pso 3. Pso - CiW18n TBD 1. Pso " 4. Pso 2 Pso 3. PSo Pso - 4. Pso - 4 P50 Eaplonra 5. Pso Pso Graveyard Shift Smp.mrt Graveyard Shift ". 1. Pso S.rpent 2. PSO 1. PSo 3. Pso 2 Pso Rpt1NERT PARK 3., Pso 1OTAL SAVINGS FOR TRANSITIO FROM ENHANCED STAFFING TO BASIC STAFFING: $1,869,068.80* TOTAL SAVINGS FOR TRANSITION FROM OPTIMUM STAFFING TO BASIC STAFFING: $3,437,943.92* . -All dollar amounts assigned to wages cover salary nd employee benefits, only. yOlUrlter FIF A Shift Fln Smpe.M (Capt) Eng nem Faefightm PSO/CAPT EnOinaer B Shift FL. S.rpent (Capt) En&l Faefighter PSO/CAPT Engin.m' C Shift Fk. Serpent (CVQ Engin- Firefighter PSO/CAPT Engineer PROFESSIONAL STAFF I Technical Services Manager 13 Dispatchers (I I Full Time/ 2 P/r) 3 P/t YFS, Analyst, Training Clerk I Property Tech 1 Secretary I Records Supervisor 5 Records Personnel 25 Personnel REDUCEDSTAFF FROM ENHANCED STAFFING Eliminates: 1 Dispatcher I Secretary 1 Records Secretary TOTAL: 3 Lay Offs TOTAL SAVINGS: $231;537.60 BASIC SWORN POSITIONS 1 Director 2 Commanders 2 Lieutenants 10 Sergeants 46 Public Safety Officers 61 Sworn Positions REDUCEDSTAFF FROM ENHANCED STAFFING Eliminates: I Lieutenant 12 Public Safety Officers TOTAL: 13 Lay Offs TOTAL SAVINGS: $1,637,531 20 1OTAL SAVINGS FOR TRANSITIO FROM ENHANCED STAFFING TO BASIC STAFFING: $1,869,068.80* TOTAL SAVINGS FOR TRANSITION FROM OPTIMUM STAFFING TO BASIC STAFFING: $3,437,943.92* . -All dollar amounts assigned to wages cover salary nd employee benefits, only. yOlUrlter FIF A Shift Fln Smpe.M (Capt) Eng nem Faefightm PSO/CAPT EnOinaer B Shift FL. S.rpent (Capt) En&l Faefighter PSO/CAPT Engin.m' C Shift Fk. Serpent (CVQ Engin- Firefighter PSO/CAPT Engineer PROFESSIONAL STAFF I Technical Services Manager 13 Dispatchers (I I Full Time/ 2 P/r) 3 P/t YFS, Analyst, Training Clerk I Property Tech 1 Secretary I Records Supervisor 5 Records Personnel 25 Personnel REDUCEDSTAFF FROM ENHANCED STAFFING Eliminates: 1 Dispatcher I Secretary 1 Records Secretary TOTAL: 3 Lay Offs TOTAL SAVINGS: $231;537.60 41) CD N! O ' Part One Crimes VS Patrol Staffing Levels Year Pop. Total Violent Crime Total Property Crime ALL P-1 CRIME LT'S Patrol Sergeants Patrol Officers Community Services Officers TOTAL Patrol Staffing 2009 1 3 7 38 2 50 2008 43,062 211 782 993 2 7 37 3 49 2007 42,965 237 974 1211 2 7 30 4 43 2006 42,445 207 814 1021 2 7 36 4 49 2005 142,3541177 42,245 277 1 1,045 1322 2 6 31 3 42 2004 1 1,270 1447 2 —f-6 30 1 2 40 STAFF I LEVEL 40 35 30 25 20 15 Crimes Per Year VS Patrol Staffing Compared 2004-2008 2004 2005 2006 2007 2008 _Part -1 Crimes —+--Patrol Staffing Levels CRIME 1500 LEVEL 1400 1300 -n -nv 1200 1 1 322 1021 1211 93 2004 2005 2006 2007 2008 _Part -1 Crimes —+--Patrol Staffing Levels CRIME 1500 LEVEL 1400 1300 -n -nv 1200 cfl 1100 0 0 1000 900 800 700 / The Part -1 Crime figures are year end final totals reported to the DOJ and FBI. The Patrol Staffing totals were taken in April of each year. What do the Part -1 Crime numbers mean? Comparing 2007 against 2008: There was a 38.1 % decrease in Forcible Rapes during 2008. There was an 18.5% decrease in Robbery during 2008. There was a 7.5% decrease in the crime of Aggravated Assault during 2008. There was a 37.6% decrease in Burglary during 2008. There was a 32.7% decrease Thefts from Vehicles during 2008. There was an 18.9% decrease in Vehicle Thefts during 2008. "To makp KEEP Rohnert Park the Safest Community along the U.S. 101 Corridor" A. SWEENEY 518109 Rohnert Park Department of Public Safety Basic Compared to Current (Department becomes a reactive department instead of pro -active) Eliminated Sworn Positions I- maact Eliminated Professional Impact 1 Lieutenant Manages Risk Management, Specialized Units, SEU, Detectives, SRO, Training, Patrol Operations 3 CSO's (1) Fire, (2) Patrol Dogs (barking, lose, vicious) animal pick- up dead/alive, compliance (party calls, vehicle abatement, code enforcement, weed abatement 1 Admin Sergeant Grants, Court Appearance (Hearing Officer and Court Liaison) Web -site Manager, Patrol Operations, ABC Enforcement, Crime Analyst, Uniform and equipment purchasing, PIO 1 Property Technician Need to train the new property technician; high risk area. 1 SEU Sergeant Career criminals, parolees, special enforcement (gangs, drugs and neighborhood problems) 1 Dispatcher Lay Off 1 Training Sergeant Terrorist Liaison, POST Compliance, Records& Certification, Structure Training Curriculum 2 Secretary 1 (Investigations) and Secretary 1(Fire) (1) Golden Handshake and (1) Reduce to P/T) 1 Fire Marshal Fire Prevention, Plan Checks, Cause and Origin Investigation, Building Code Compliance, New Business Inspection, delayed permit review 1 Youth & Family Services Golden Handshake 1 Fire inspector Inspections, education and prevention 1 Records Secretary 3/4 Golden Handshake 2 K-9 Officers Search and rescue, narcotics, officer protection, building searches 1 Records Secretary F/T Lay Off 2 Motor Officers Traffic enforcement, speed surveys, DUI, neighborhood issues 1 Shelter Supervisor F/T Lay Off 3 SEU Officers Same as SEU Sergeant 1 Shelter Technician F/T Lay Off 2 Detectives Domestic violence cases, elder abuse, fraud; less follow-up on misdeamor crimes 5 P/T Employees Lay Off 1 SRO Officer Patrol officers will need to respond to campus. Loss o intelligence information. Increase in response times to school incidents. 16 ITOTAL (4) Golden Handshake; (12) PSO's [last hired] - pink slips =16 total sworn 17 TOTAL PROS: (Temporary only) Financial saving. CONS: increased overtime for police, fire, non -sworn Meets State mandates with basic service Reduced level of services, increased response time, affecting the quality of life. Programs eliminated Re -spend monies to bring back PSO's (loss of initial investment for training officers) Approximately $78,000 invested in each officer costing almost $1 million to be re -invested Losing training for future PSA's (volunteers) Lost time for patrol officers having to do traffic citations, abatements, ticket parking, etc. Overall efficiency low/decreased Future parking permit program affected Reducing Fire Station staff from 6 to 5, will require more patrol officers to fire to pick up the slack Rohnert Park Department of Public Safety Enhanced Compared to Current IMPACT 2 Sergeants Golden Handshake 2 PSO's (1) Golden Handshake + (1) Vacant 1 Youth & Family Services Golden Handshake (hired back P/T) 1 Records Secretary 1(3/4) Golden Handshake 1 Dispatcher P/T Lay Off 1 Evidence Specialist Lay Off Loss of cases, increase in training costs to patrol, overtime, crime scene recovery, invesitations 1 Secretary Investigations Golden Handshake Requires current Fire Secretary to assume Investigation Secretary duties. 3 CSO's Lay Off Fire CSO - no inventory, maintaining of apparatus, safety equiment, inventory (lack of OSHA compliance). 1 Shelter Supervisor F/T Lay Off Program eliminated and/or contracted out 1 Shelter Technician F/Tj Lay Off 5 P/T Shelter Employees. Lay Off 19 TOTAL Quality of life (issues) diminished PROS: No lav offs to sworn CONS: Diminished parking enforcement Enhanced pro -activity I lGraffiti, tows, noise, party ordinance, animal control, Provides ability to keep some non -mandated programs (e.g., Traffic, SRO) I Icold crime reports, weed abatement, crime prevention, neighborhood watch Rohnert Park Department of Public Safety Current and Projected Savings 78 Sworn ' • 40 Professional 77 Vacant positions (4) 2 (1) Sworn (Step A) and (1) Sergeant Savings 264689.04 1 CSO (Step A) 79161.60 1 Property Technician 95222.40 439073.04 439,073.04 Savings Within 'Budeet 800,000.00 Projected Golden Handshake Positions 2 Sergeants 387,000.00 2 PSO's 287,450.00 1 YFS 118,710.00 1 Secretary Detectives 78,901.00 1 Secretary 3/4 Records 59,443.00 7 TOTAL 931,504.00 TOTAL 2,170,577.04 PROS: Proactive CONS: May not meet Council goal Quality of Life of reducing deficit this year "Community Deserves Nothing Less" Multi year plan Maintain City's investment in officer Keeps "Safest City" goal Phased approach to reduce expenditures Reduce liability Public Safety model saves City money _SAFETY'` ROHNERT PARD DEPARTMENT OF, PUBLIC s 'c ntered, h 'ClEto eels ersonnel file E., mp y �P '-.0-E oy6&,i,&partmental-fl 1 Date f Employee'Name: PSO Chris Medina '#412 Dater 05/02/09 - Present Assignment: Patrol Statementof :.3n February of 2009, PSO Medina: arrested a' subject ;who ' Circumstances: lives in. Rohnert Park and contacted SEU because •the subject stated he wanted to become an informant '.and work s..,. off the, case he .was arrested on. ' °Through the assistance of:'; he nfprmant SEtJ was able to'., 'a 'parolee_ at. large into.'custody`who had been on the. rum- fo.r.approximately . one,.year, and was 'selling narcotics and' stolen personal checks.. -to.; residents. of: Rohnert . Pal the stolen 'c'hecks wee,,then ,being passed. at businesses here in Rohnert Park .• after the subjects:received them �nlheta the parolee at srth large was arrested: two zither;: -wanted persons were also . s located -`in the house, a;s weld as iiui�s�ronsz sten b3anky persona,l . ched3�s and stolen c edit cards ~� The extra effort by PSO'.Medfhz to " cal f up wit has l'; arrestees J. aims that he waned` to 'tabes*tf the case ' and �er ; y `' . then passing the arrestee t�f to' AEU�ecomlr an �� �'� ` in�orman� ,ail,owed Skil to,get �a warted ids rolee off` o�'�he - street and haue an: even kgreater rrect# derea�ng the _..... s 'c ntered, h 'ClEto eels ersonnel file E., mp y �P '-.0-E oy6&,i,&partmental-fl 1 Date f ROHNE ZT PARK DEPARTMENT OF PUBLIC SAFETY mp_oyee. ame: PSO..Jon Kempf _ Date: 05/02/09 Present>Ass%gnment: Patrol '•Em Statement of In .April of 2009, 'PSO Kempf arrested a subject' who lives Circumstances::: in Rohnert Park and contacted SEU. because 'the subject stated he wanted to become an informant`and.work' :of f the To Be entered to case he was arrested'on: Through,the.assistance•`pf the informant- .SEU was .able. to use tha'informant.to buy'. cocaine from'.'- drug .dealeer rthat lived near- City Hall SEU tYien obtained, a search, .warrant for. -+•-the residence and when they wenn. to 'serve .it they Were• mile to > arrest a ' gang. member ''on - felony probation just;•after dr-,,, some cocaine at "the residence. SSU thin served file warrant -,.at the residence an'd interupted th`e drug Ni",search dea ter; as -she -Was - cutting and packat,�� nc `the coca aUhe she - ,just received in prc3er to sell it; s and 'a rested her as' �s x , WelSEU was; then; able to= darner �nfnrmatipn during s 1 g, N, that arrest whit ed into a`large narcotics traffickin s �` i xinr that Is , nbw ,be-ing r vestigat cl . r f the extra, effort 3ey PSO Kempf ` to follo�ar�p with his y Y arrestees' claims that they wanted woxk off the, cas$? and :then passing the arresteerff to SFt3 to become an `� ', r ; 4 informant allowed SES to`. ha e`an men greater r ;r decreasing the cra ink n PDQ Zemphoud be 1 4r 3 c4rt?ended "for realizing' c©ud'e ae0ompl3sY�ec1 " 9, ` = --f",city bzt what 1�e tartest and"- 1Eb lbwi.n4`r.'Ehri6. t q x3ezr op 1� s , `. ber in5a al�res: ntoso 4': whCrttr °s�sed u$ i� e: S� .... m_ .,. : in world pg towards :our goal of „mak old er Paris the ' `: ; bre r safest, cit p vl.i Z a d k {T '•Em To Be entered to to ee s rsonnei file P Yy Pe q,r �� Employee's e¢ ROHNERT PARD DEPARTMENT OF PUBLIC SAFETY - � t +�t , TO=$e Entered ii1: [� _Employee s city personnel file Employees departmental file S tY or . ROHNERT PARK PUBLIC SAFETY OFFICERS ASSOCIATION POST OFFICE BOX 1 012 ' ROHNERT PARK, CALIFORNIA 94928 s D/i�str... @/Mtg. Of: -Th trd F E T V QFE�G cc: SA File: c71q May 8, 2009File - Mayor Breeze, Enclosed you will find a modified copy of the Chief s Enhanced Staffing Chart. I have highlighted the changes that the RPPSOA feels would be in the best interest of the Citizens of Rohnert Park and the Department of Public Safety. We can show that by eliminating the Police Commander and not filling the currently vacant Lieutenant Position we would save approximately $367,031.00 in salary and benefits. Allowing the City to keep three Community Services Officers that would be cut on the Directors plan and still provide a savings to the City of approximately $129,547.00. We could also save approximately 50,000 by cutting the part time YFS person, in the Chief s plan. This service is currently being provided by the County to all of the other agencies within the County. Bottom line Commanders and Lieutenants rarely respond for 911 calls and never for other calls for service. Commanders and Lieutenants do not do vehicle abatements or Crime Scene ID work. If we cut,from the bottom the people who really lose are the citizens of Rohnert Park, who will have -to wait longer for services, sometimes in emergency situations. Also the money spent to, train a Commander or Lieutenant has long been recouped by the city so there is no financial loss to the city should those positions become vacant. If we layoff a Public Safety Officer we are basically throwing away approximately $100,000 per officer that the City invested in training them. Although Command Staff is important to a agency; in these tuff economic time it really comes down to who is the most valuable to the citizens, a manager in the station or a first responder out on the street. If you have any questions please do not hesitate to give me a call 396-1877. Sincerely, . Dale Utecht President RPPSOA SPAN AND CONTROL PER RPPSOA PROPOSED DEPARTMENTAL STAFFING CHART DIRECTOR — Oversees department operation; supervises two Lieutenants, Secretary, and Technical Services Manger FIRE COMMANDER — Oversees Fire Division, supervises three Sergeant Captains, Three PSO Captains, Volunteer Firefighter Program, and P/T Fire Secretary TECHNICAL SERVICES MANAGER — Manages Budget, Personnel, and Dispatch LIEUTENANT #1 — Supervises Records, Training, and Investigations LIEUTENANT #2 — Supervises six Patrol Sergeants. Everything else stays the, same and using this method in no way exceeds normal (Sorry it is not as clear as the one the Chief did, I do not have access to that program so I had to improvise) 1. ` PSA's -- PSO Coordinator 2-24-20 REVISED ENHANCED SWORN POSITIONS Technical Services Director 2 Lieutenant 3 Lieutenants 10 Manager 58 Public Safety Officers 74 Sworn Positions Budget REDUCEDSTAFF FROM CURRENT STAFFING 28 Go M M A N 6► CSL. Eliminates: 2 uESergeaannts0r Dayshift/Early Cover 2 Public Safety Officers TOTAL: Records Investigations Secretary I PIT Sergeant PSO Personnel 1 Secretary Supervisor Christine Giordano I Records Secretary Sergeant Positions % TOTAL SAVINGS: $1,025,858.80 + So! o oc PSO Clerk PSO Secretary I PSO Dispatch Assistant II P/T Detectives PSO Dispatcher Assistant II Assistant I P/T PSO PSO PSO Traffic/Motors Dispatcher Assistant I P/T PSO Dispatcher PSO Dispatcher PSO Dispatcher Dispatcher Dispatcher Property Dispatcher CSO SRO's SwingShift/Late Cover Dispatcher Training Sergeant Dispatcher Dispatcher Civilian TBD PSO PSO Dispatcher Crime Analyst PSO Dispatcher PfrF Dispatcher P/T r Position Former Admin Expbrers PSO PSO K-9 Sgt Position S.E.U. Sergeant PSO Graveyard Shift PSO PSO Sergeant PSO PSO PSO PSO PSO 2-24-20 REVISED ENHANCED SWORN POSITIONS 1 Director 2 Commanders 3 Lieutenants 10 Sergeants 58 Public Safety Officers 74 Sworn Positions Records Supervisor REDUCEDSTAFF FROM CURRENT STAFFING 28 Go M M A N 6► CSL. Eliminates: 2 uESergeaannts0r 2 Public Safety Officers TOTAL: •6 Sworn Positions TOTAL SAVINGS: { (a 7915"(-3 zg Canine Sergeant PSO PSO i, nHNERT PA a Secretary 11 Lieutenant Cover Sergeant PSO PSO PSO PSO PSO PSO Swing Shift/Late Cover Sergeant PSO PSO PSO PSO PSOK-9 Graveyard Shift Sergeant PSO PSO PSO PSO PSO CALIEOR"I TOTAL SAVINGS FOR TRANSITION FROM CURRENT STAFFING TO ENHANCED STAFFING: $. i� (a98�wzi,i�cy *All dollar amounts assigned to wages cover salary and employee benefits, only. FTO PROGRAM Sergeant PSO PSO PSO PSO PSO PSO PSO PSO PSO. Pso PSO Traffic / Motors Sergeant PSO Secretary 1 PIT Volunteer FIF A Shift Sergeant (Capt) Engineer Firefighter PSOICAPT Engineer Firefighter B Shift Sergeant(Capy Engineer Firefighter PSOICAPT Engineer Firefighter C Shift Sergeant(CaPU Engineer Firefighter PSOICAPT Engineer Firefighter -- 0 PROFESSIONAL STAFF 1 Technical Services Manager 14 Dispatchers (12 Full Time / 2 P/T) 3 P/T YFS, Analyst, Training Clerk 1 Property Tech 2 Secretaries 1 Records Supervisor 6 Records Personnel 28 Personnel REDUCEDSTAFF FROM CURRENT STAFFING Eliminates: 7 Animal Shelter (Staff and Facility) 1 Evidence Specialist 1 Dispatcher 1 Secretary I Records Secretary TOTAL: Positions % TOTAL SAVINGS: $1,025,858.80 + So! o oc -- 0 $275,000.00 $225,000.00 -' $175,000.00 $125,000.00 $75,000.00' $261,286.84 Department of Public Safety FY 08/09 Monthly Overtime FY 08/09 ESTIMATED OVERTIME Reimbursement Received YTD 08/09 OT Budgeted Adjusted OT Budget OT Spent Remaining $25,000.00 Jul -08 Aug -08 Sep -08 Oct -08 Nov -08 Dec -08 Jan -09 Monthly Overtime % Difference $328,174.62 $1,047,506.00 $1,375,680.62 $1,259,180.87 $116,499.75 -8.47% $62,911.63 $57,M.1: ESTIMATE s Feb -09 Mar -09 Apr -09 May -09 Jun -09 Jul -08 Aug -08 Sep -08 Oct -08 Nov -08 Dec -08 Jan -09 Feb -09 Mar -09 Apr -09 May -09 Jun -09 $261,286.84 1 $154,070.36 1 $139,421.63 1 $92,713.03 1 $152,911.02 1 $86,049.55 1 $85,867.78 1 $55,056.80 1 $57,604.45 1 $53,501.66 1 $62,911.63 1 $57,786.12 Total amount of overtime budgeted is $1,047,506.00 Reimbursement during the same period totals $328,174.62 Overtime as of June 30, 2009 was $1,201,394.75 June 2009 estimated overtime is $57,786.12. Estimated 08/09 overtime total is $1,259,180.87 After adjustment, the anticipated 08/09 total overtime total is 8.47% UNDER the approved budget. SWEENEY (JW2(X)9 {This Section for City Clerk Use Only) 6/9/09 City Council Agenda ITEM NO.6 2009/2010 BUDGET: (Distributed 6/9/09) REDUCTION OF EXPENDITURES TO RETAIN COMMUNITY SERVICE OFFICERS AND THE EVIDENCE SPECIALIST IN THE ENHANCED PUBLIC SAFETY MODEL $603,000.00 ENHANCED PUBLIC SAFETY MODEL: Reductions in budget allow opportunity to keep personnel and maintain goal of: "MAKING ROHNERT PARK THE SAFEST CITY" Presented By Chief Brian Masterson 35,000 i 30,000 25,000 20,000 15,000 10,000 5,000 0 rThis Section for City Clerk Use Only] 6/9/09 City Council Agenda ITEM NO.6 (Distributed 6/9/09) Hours of Sworn Officer Overtime VS Number of Sworn Officers 2005-2006 2006-2007 2007-2008 2008-2009 SWORN ONLY OVERTIME —* SWORN STAFFING 80 78 76 74 72 70 68 66 64 62 60 The 2008 Work Plan published by the Rohnert Park City Council included Increasing Safety, making Rohnert Park the "Safest City on the 101 Corridor" was one objective. At the same time, the Council wanted Department overtime reduced. Council and staff agreed that both could be accomplished using the same strategy. The strategy was to bring the Department of Public Safety to its fully authorized strength, and the above chart shows that between 2007 and 2008 there were eleven new Officers added to the payroll. These were not Officers working in the community, eight of the Officers were attending the police academy and would not be fully trained and start to contribute to the Department until the end of the year. At the same time that the Officers were finishing training, three existing Officers retired from the City. The 08/09 Fiscal year confirms what was known at the time the positions were filled. The first full year at our authorized staffing levels has resulted in a substantial decrease in overtime. In the year, 2008 Rohnert Park was the Safest City and the expected overtime reduction has come to fruition. Combined Police & Fire Command level Staffing'Comparison 114.00 By City 4.71 Population under 100,000 11.86 29.0 51,857 sRohnert Park {'r 79 CItV Sworn # Chief Div Cmdr. B C or LT. Civ. (Vier. Total PS Budget Population ✓ Population over 100,000 (Millions) Petaluma 129 2 2, 8 1 13 26 57,000 Novato 134 2 4 6 5 17 37 51,000 San Rafael 147 2 3 7 2 14 40 56,000 Napa 141 2 6 3 2 13 41, 76,000 Newark 91- 2 4 3 2 11 23 '42,000 San Bruno 80 2 3 3 0 8 21 40,000 Lompoc 76 2 2 3 0 7 15 41,000 Averages 114.00 2.00 3.43 4.71 1.71 11.86 29.0 51,857 sRohnert Park {'r 79 7 79:5 43 000 ✓ Population over 100,000 Cit CO Sworn # Chief Shrf Div Cmdr. B C LT. Civ. Mer. Total PS Budget Population Fairfield 221 2 3 8 1 14 50 103,000 Santa Rosa 325 2 5 9 4 20 80 161,000 Sonoma CO 495 2 9 15 4 30 120+ 190,000 Averages 347 2.00 5.67 , 10.67 3.00 21.33 65 151,333 Department of Public Safety FY 08/09 Monthly Overtime FY 08/09 ESTIMATED OVERTIME $261,286.84 $275,000.00 1 2 Reimbursement Received YTD $328,174.62 08/09 OT Budgeted $1,047,506.00 $225,000.00 Adjusted OT Budget $1,375,680.62 - OT Spent $1,259,180.87 $175,000.00 Remaining $116,499.75 Difference -8.47% $125,000.00 $62,911.63 $75,000.00 $57,786.12 ESTIMATE $25,000.00 Jul -08 Aug -08 Sep -08 Oct -08 Nov -08 Dec -08 Jan -09 Feb -09 Mar -09 Apr -09 May -09 Jun -09 Jul -08 Aug -08 Sep -08 Oct -08 Nov -08 Dec -08 Jan -09 Feb -09 Mar -09 Apr -09 May -09 Jun -09 $261,286.84 1 $154,070.36 1 $139,421.63 1 $92,713.03 1 $152,911.02 1 $86,049.55 1 $85,867.78 1 $55,056.80 1 $57,604.45 1 $53,501.66 1 $62,911.63 1 $57,786.12 Total amount of overtime budgeted is $1,047,506.00 Reimbursement during the same period totals $328,174.62 Overtime as of June 30, 2009 was $1,201,394.75 June 2009 estimated overtime is $57,786.12. Estimated 08/09 overtime total is $1,259,180.87 After adjustment, the anticipated 08/09 total overtime total is 8.47% UNDER the approved budget SWEENEY WKINKN1 4 Sacramento 500 Capitol Mall 18th Floor Sacramento, CA 95814 tel 916.444.3900 toll free 800.403.3900. fax 916.444.8334 Oakland 1901 Harrison Street 9th Floor Oakland, CA 94612 tel 510.273.8780' toll free 800.339.3030 fax 510:839.9104 www.mhalaw.com 3 M -14'A) McDonough Holland & Allen vc _. Attorneys at Law Memorandum Michelle Marchetta Kenyon Attorney at Law Oakland Office 510.273.8783 tel 510.838.9104 fax mkenyon@mhalaw.com -.�� -t�:l.Q. a ww&d�4 0*" DATE June 2, 2009µms! -@ f q o4 TO cc FROM RE Honorable Mayor and Councilmembers I City of Rohnert Park . "N "ev Daniel Schwarz, Interim CityManager Damn Jenkins; D1reCtOr of Engmeenng Services Sandy Lipitz, Director of Administrative'Services Ron Bendorff, Director of Community. Development Brian Masterson, Director of Public Safety John McArthur, Utilities/General Services Directo{ Michelle. Marchetta Kenyon, City Attorney Budget Discussion Regarding Proposed Means of Reducing Legal Costs FY 2009/2010 I. ' Introduction' The City Council requested the City Attorney to explore ways to reduce legal costs given the City's current financial forecast, Ironically, in a time of reduced City revenues and tightening budgets, the demands on the City Attorney's office only increase. At times like these.,, it is even more imperative that the City Attorney's office look for opportunities to be more efficient. Although caution is required, we recommend several methods to increase City Attorney efficiency. The following provides some suggested means of providing more cost-effective legal assistance while maintaining a level' of service expected by the City. A. Strategic Plan for City Attorney Services City Attorney services can often be reactive, and shaped by what the City needs done now. Development of a thoughtful strategic plan can assist with the development of`goals and priorities for the City Attorney which, in turn, will assist us in managing our costs and resources. Attached to this. memorandum is a proposed strategic plan that we believe defines the level of service expected from the City Attorney and provides a baseline -from which to gauge the City Attorney's performance in providing legal services to the City. This plan includes a mission statement, and discussion of duties and goals. This plan provides the foundation upon 1197415v180078/0012 r r. McDonough Holland & Allen Pc Attorneys at Law June 2, 2009 Page 2 which the Council and City Attorney can base our decisions in managing legal costs and will help assure that legal services are provided in a manner that works for all levels of the organization. B. Suggestions for Reductions in Legal Costs 1. Meeting Attendance It is recommended that the Council explore whether. it is necessary to have the City -.Attorney attend all regular and special Council meetings. Currently, the City Attorney is attending all regular and special meetings and several ad hoc Council Committee meetings. We recommend that attendance of the City Attorney at every meeting should he re. -evaluated. While we certainly would want3o have an -attorney at every regular Council. meeting, we, will be able, to save attorneys' fees by having an Assistant City Attorney attend those meetings where ,it is determined attendance by the City Attorney.- is not required. Moreover, for special Council meetings the necessity of having an attorney attend should be assessed. on a case-by-case basis. Many special meetings are workshops whereno final action is taken such that the risk of 'not having an attorney present is minimal. The same can be said of ad hoc Council Committee meetings, staff meetings, and meetings with. outside parties. We generally try to schedule in-person staff meetings or meetings with outside parties on Council meeting dates or during office hours to avoid additional costs. However, in those instances where. these types of meetings do not fall on. Council meeting days, we should, explore more use of teleconferencing and perhaps videoconferencing. 2. Formal Gatekeeper Policy Many cities use various: gate -keeping techniques to maintain control over how City staff request legal services. One technique. is the use of a legal request form that requires a department head's, approval before it can be submitted to the City Attorney. We would recommend a more informal method of requiring all City Attorney requests to go through. verbal approval of the department- head. This gives the department manager an opportunity to review the request and decide whether it merits being submitted to the City Attorney. By using gatekeepers, the City can define the level of legal services it wants on an ongoing basis, which provides opportunities to identify potential cost savings.in real. time. 3. Use of Form Documents and Selected Review of Council Reports More use of City Attorney approved form documents is recommended. While certain form documents are currently being used by City staff, it is suggested that creation and better use of form documents be undertaken. This will allow City staff to do an. initial draft of more documents, which are then submitted to the City Attorney's office for final review and approval as to form. Examples of commonly 1197415vI80078/0012 �j McDonough Holland & Allen Pc Attorneys at Law t June 2, 2009 Page 3 1 used form documents are: construction contracts, consulting services agreements, standard conditions of approval, and ordinance/resolution forms. By using form documents, staff can put a document; into its final form, without substantial input from the, City Attorney. When the attorney does eventually review the document, they can focus on those parts of the document that are specific to the circumstances, malting final approval quicker and more efficient. It is important to remember, however, that truly effective use of form documents requires that certain practices be followed such as proper training on use and periodic review and updating of the forms. It is currently the practice to have City Attorney review of most Council staff reports. It is recommended that only certain specialized staff reports be reviewed by the CityAttorney's office as not all staff reports raise. legal issues. It is also recommended that staff be charged with preparation of the initial draft of most Ordinances and Resolutions based on forms supplied by the City Attorney. This will help minimize City Attorney time spent in reviewing these documents. While we are mindful that there will certainly be instances where the complexity of the Ordinance or Resolution requires initial City Attorney review and preparation, we hope that these situations can be reduced to a minimum. 4. Maximize Cost Recovery and Properly Allocate Costs We recommend that we work diligently with City staff to make certain that all legal costst associated with processing land use entitlements are recovered from developers/applicants. This will include confirming that proper procedures and policies are in place to assure that the City not only receives full reimbursement for all costs but can ask for monetary deposits prior to incurring any costs. Proper allocation of legal costs is necessary to assure that the general fund is not saddled with costs associated with specialized services. For example, where the City Attorney's office is providing advice and service to the City's redevelopment agency, the City Attorney's time spent providing legal services to the agency should be allocated to the redevelopment agency budget, not the City's general fund. Moreover, legal services provided on behalf of utilities should be allocated to those enterprise funds. For example, we will work more diligently to assure that all legal services incurred on behalf of the. City's water and sewer utilities are allocated to the enterprise funds for the two utilities and not the general fund. This will also include litigation that is being defended on behalf of the utilities. This list of specialized services is not exhaustive and the City Attorney will work closely with the City's finance officer to confirm that all legal costs are allocated to the appropriate fund. Costs for legal services include costs incurred in reviewing permit applications, environmental 'documents, development agreements, Public Facilities Financing Plan, Water Supply Assessments and administrative appeals. 1197415v 180078/0012 McDonough Holland &, Allen Pc Attorneys at Law June 2, 2009 Page 4 5. More- Effective Use of Office Hours Currently, the City Attorneys' office staffs office hours at City Hall every Tuesday. Cost savings could be realized if office hours were either reduced! to every other week or staffed only upon request by City Manager or Department Heads. Another option could be to have an attorney available by phone during designated office hours to hold office hours remotely. We do, however, believe that staffing of office hours in City Hall is imperative on Council meeting days: II. Conclusion Dwindling revenues demand examination of and possible, alterations to, the provision of legal services. This memorandum provides the Council with some recommendations to assist in reducing legal. costs. It is anticipated that with the implementation of all -these techniques, the City Attorney's budget can be reduced in this nextfiscal year by 15%. However, ,it will be necessary to get approval from the Council prior to implementation of these, methods as. it may impact the, provision of legal services. 11974150 80078/0012 i ROHNERT PARK CITY ATTORNEY STRATEGIC PLAN Mission Statement The mission of the City Attorney's Office is to provide the highest quality and most cost-effective legal services to the City of Rohnert Park. The provision of all legal services shall be done in accordance with the highest standards of professionalism, honesty, integrity, teamwork and ethical conduct. Duties of Cit. Attorney The City Attorney is retained by the City Council to provide general legal services to the City Council, City Manager and City Departments. The City Attorney is retained by .the City Council through a. contract relationship, and the City Attorney's client is the City Council, not any one Council Member. The City Attorney also serves as general counsel to the City's Community Development Commission and Financing Authority. Goals of Cit,. Attorney Department Legal Review and Advice • Deliver excellent legal advice by continuing to devote the time and resources necessary to assure that requests for opinions, ordinances, resolutions, contracts and all other non -litigation matters are completed in a timely and professional manner. • Work closely with the City Council, City Manager and City Staff to provide legal advice and training on all legal matters impacting or affecting the City. • Provide efficient, cost-effective delivery of legal services through preparation and implementation of standardized procedures and forms and pursuit of additional cost recovery where appropriate. • Represent .the City in negotiations involving complex agreements and contractual disputes. • Attend all regular City Council meetings. • Attend special meetings and/or ad hoc committee meetings on an as needed basis. • Attend Planning Commission meetings on an as needed basis. • Staff regular office hours at City Hall. 1197497v1 80078/0012 Litigation Defense • Zealously and ethically represent the City by devoting the time and resources necessary to assure that each case is investigated, analyzed, researched, defended or prosecuted in accordance with the highest legal professional standards. Municipal Code Enforcement Enforce and prosecute violations of the municipal code when determined necessary by City Manager and City Attorney Support and advise staff in enforcing community standards and codes fairly 2 1197497v1 80078/0012 ENERGY INDEPENDENCE. A SONOMA COUNTY PROGRAM May 21, 2009 Daniel Schwarz Interim City Manager City of Rohnert Park 130 Avram. Avenue Rohnert-Park; CA. 94928 - RE: SCEIP Cooperative Agreement DECEIVED Council: Miscellaneous MAY 2 7 2009 communications 6�%�09 CITY OF Agenda ROHNERT PARK Copy to: Enclosed. is an executed agreement between the County and City of Rohnert Park for your records. Below are answers to the questions raised by Council members and residents you mentioned in your letter, dated April 15, 2009: 1. Would any pre -payment penalties be incurred should a property owner elect to pay off the loan prior to the end of its term? SCEIP is funded in two stages, first with interim financing provided through the County Treasury Pool and eventually with permanent financing. If a property owner wants.to prepay their assessment in full during the interim period, then there will not be a prepayment premium. However, once permanent financing is in place, there may be up to a 3% premium to prepay an assessment. 2. Would the County consider an interest rate lower than 7% for residential property owners? Yes, at the time the County. negotiates long term financing for the program. The reduced interest rate would be applied to all financings up to that point. 3. Would energy and water conservation improvements to properties within a homeowners association be eligible for financing under the program? More specifically, would the installation of individual water meters within a condominium complex qualify for financing under the terms of the program? All homeowners within the association would need to sign all documents to participate in the program. However, installation of individual water meters to a specific condo would only require approval of that homeowner. Water meters are not currently on our list of approved improvements, but I've requested our SCEIP technical committee to review. Please visit our website, for updated documentation. wWw.sonomacountyenergy.orq Sin rely Pam Joh on SCEIP Representative Enclosures 404 Aviation Boulevard, Santa Rosa CA 95403 a Ph: 707-521-6200 a Fax: 707-524-3769 www.sonomac-ountyenergy.org Calendar of Events /This Sectio: for City Clerk Use Only} City of Rohnert Park Next Council Meeting June 9, 2009 6/9/09 City Council Agenda ITEM NO. 9(l) Friday & Saturday, 6/5 & 6/6 Friends of the Library Summer Book Sale. 10am-5:30pm. Thursday, 6/11 Mayors & Councilmembers Association - 6:30 BOD, 7:00 General Membership Hotel Healdsburg (Amie, Joe, Jake) Friday, 6/12 Economic Development Committee 11 am -1 pm. (Amie, Gina) Tuesday, 6/16 Council Work Session Thursday, 6/18 Water Issues Committee meeting Noon. Council Chambers (Jake, Pam) Tuesday, 6/23 City Council Meeting Saturday, 6/27 12 th annual Breathe Easy Ride Sonoma Mountain Village www. Breath eEasvRide. ora Saturday, July 25 Plaza Grand Opening Tuesday -Friday, 9/8-9/11 REMIF CAJPA Training Conference (Joe, Dan) Thursday, 10/22 ABAG Fall General Assembly (PS/JM) AGENDA FORECAST June 23 Meeting Closed Session Pledge of Allegiance: Sonja Russell, Waldo Rohnert Elementary School Mayor's Presentation Consent Item Department Head Briefing Special Enforcement Unit briefing —Chief Masterson Individual Items Quarterly Report: Council traveling expenses Suspension of Increases in the Affordable Housing Linkage Fee ■ Public Hearing Ordinances Matters for/from Council City Managers' Report Communitv Development CDC Preliminary Budget Rohnert Park Financing Authority {This Section for City Clerk Use Only] City of Rohnert Park 6/9/09 City Council Agenda ITEM NO. 9(2) City of Rohnert Park* 130 Avram Avenue* Rohnert Park, California 94928 Phone: (707) 588-2225 ♦ FAX: (707) 792-1876 ♦ WEB: www.rpeity.org ROHNERT PARK CITY COUNCIL SPECIAL MEETING NOTICE AND AGENDA NOTICE IS HEREBY GIVEN that a SPECIAL MEETING of the CITY COUNCIL of the CITY OF ROHNERT PARK, will be held on Tuesday, June 9, 2009, at 4:00 p.m. at the Rohnert Park City Hall - Council Chamber 130 Avram Avenue, Rohnert Park, California Said special meeting shall be for the purpose of the following: 4:00 p.m. – 6:00 p.m. CITY COUNCIL SPECIAL MEETING - Call to Order Roll Call (Belforte CallinanMackenzie_ Stafford_ Breeze—) 1. PUBLIC COMMENTS 2. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER: CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Daniel Schwarz, Interim City Manager Employee organizations: Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Employees' International Union (S.E.I.U.) Local 1021 Rohnert Park Public Safety Managers' Association (RPPSMA) 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9; one potential case 3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code §54956.9(a)) Stutrud v. City of Rohnert Park 3. RECONVENE SPECIAL MEETING OPEN SESSION 4. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) ADJOURNMENT of City Council Special Meeting no later than 6:00 p.m. lCity of Rohnert Park City Council SPECIAL MEETING Agenda 2 of 2 June 9, 2009 DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — jn-vovyvy 3peciai Agenaa-i-wuiy uouncu City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2225♦ FAX: (707) 792-1876 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority CONCURRENT MEETINGS AGENDA Tuesday, June 9, 2009 Regular Concurrent Meetings — Open Session: 6:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular concurrent city meetings scheduled on the 2"d and 4"' Tuesdays of each month at 6:00 p.m. in the Council Chamber. City Council/CDC/RPFA Agendas and Minutes maybe viewed at the City's website: www.rpcity.org Council/CDC/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Clerk's Office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — *SEE NOTE ON LAST PAGE OF THIS AGENDA Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 11:00 a.m. the Friday before each regularly scheduled City Council meeting at City Hall, located at 130 Avram Avenue. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. City of Rohnert Park CONCURRENT MEETINGS Agenda (2 of 5) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 6:00 p.m. CITY COUNCIL REGULAR MEETING - Call to Order Roll Call (Belforte Callinan Mackenzie_ Stafford Breeze_) Pledge of Allegiance — Katie Conzelman, Student, Thomas Page Elementary School 1. PRESENTATIONS • Mayor's Presentation of Resolutions Acknowledging Green Building for Vida Nueva to Burbank Housing, Wright Contracting, Morse Cleaver Architects, Code Source Consulting 2. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS This time is set aside for City Staff to present a verbal report to the full Council on the activities of their respective departments. No action may be taken except to place a particular item on a future agenda for Council consideration. 1. Water Quality — 2008 Annual Water Quality Report 2. Community Center Complex Clean-up Event —May 30, 2009 3. Request from City Manager Steve Donley for Performance Evaluation 3. PUBLIC COMMENTS 4. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council with ROLL CALL VOTE due to an Ordinance listed for adoption unless any Council Member or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: a. City Council Special Meeting — May 26, 2009 b. City Council Portion of Regular Concurrent Meetings — May 26, 2009 c. City Council Portion of Special Concurrent Meetings — June 2, 2009 2. Approval of City Bills/Demands for Payment 3. Resolution for Adoption: 2009-56 Establishing the Appropriations Limit for the City of Rohnert Park for the 2009-10 Fiscal Year Pursuant to Article XIII B of the California Constitution 4. Ordinance for Adoption: No. 817 Amending Section 10.20.010 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits on Certain Streets (Seed Farm Drive) RECESS the City Council meeting to City of Rohnert Park CONCURRENT MEETINGS Agenda (3 of 5) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority CONVENE the Community Development Commission meeting COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF R.OHNERT PARK AGENDA Tuesday, June 9, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CDC MEETING - Call to Order Roll Call (Belforte_ Callinan_ Mackenzie_ Stafford Breeze_) 1. PUBLIC COMMENTS 2. CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: a. CDC Portion of Regular Concurrent Meetings — May 26, 2009 b. CDC Portion of Special Concurrent Meetings — June 2, 2009 2. Approval of CDC Bills/Demands for Payment 3. CDC Resolutions for Adoption: 2009-10 Authorizing and Approving Amendment No. 10 to the Agreement with. Committee on the Shelterless (COTS) to Provide Management Services of CDC -Owned Shared Living Housing and a COTS -Leased Transitional Home on alma Street and Authorizing CDC Financial Assistance 2009-11 Authorizing and Approving Amendment No. 7 to the Agreement with Sonoma County Adult and Youth Development (SCAYD) to Provide Homeless Prevention Services for Households at Risk of Becoming Homeless Due to Temporary Financial Hardship 2009-12 approving Funding for Rebuilding Together Rohnert Park-Cotati (Rebuilding Together) Home Rehabilitation Services for Low and Very Low Income Homeowners of Rohnert Park 3. Bond Issues: Consideration of authorizing Bond Counsel to tender a portion of 2007H Bonds 1. Staff Report 2. Public Comments 3. Commission discussion/direction/action III ADJOURNMENT of CDC meeting III RECONVENE the regular City Council meeting City of Rohnert Park CONCURRENT MEETINGS Agenda (4 of 5) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 5. REVENUE ENHANCEMENT OPPORTUNITIES — Consideration to direct the City Manager to issue Request for Proposals (RFPs) for Revenue Enhancement Advisor • Council discussion/direction/action 6. BUDGET MATTERS: FISCAL YEAR 2009-2010 BUDGET - Further Council review of proposals for FY 2009-2010 Budget • Council discussion/direction/action 7. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow members of the Council serving on Council subcommittees or on regional boards, commissions or committees to present a verbal report to the full Council on the activities of the respective boards, commissions or committees upon which they serve. No action may be taken except to place a particular item on a future agenda for Council consideration. Standing Committees Ad Hoc Committees • Budget Committee (GB/AB) • Education Committee (GB/JC) Liaison Reports 8. COMMUNICATIONS - Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 9. MATTERS FROM/FOR COUNCIL 1. Calendar of Events 2. City Council Agenda Forecast 3. Other informational items, if any 10. PUBLIC COMMENTS ADJOURN the City Council meeting to CONVENE the Rohnert Park Financing Authority meeting City of Rohnert Park CONCURRENT MEETINGS Agenda (5 of 5) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, June 9, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA RPFA MEETING Call to Order Roll Call (Belforte_ Callinan_ Mackenzie—Stafford— Breeze_) 1. PUBLIC COMMENTS 2. RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: a. RPFA Portion of Regular Concurrent Meetings — May 26, 2009 ADJOURNMENT of RPFA meeting NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. CERTIFICATION OF POSTING OF AGENDA I, Terri Griffin, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the June 9, 2009, Regular Concurrent Meetings of the Rohnert Park City Council/CDC/RPFA was posted and available for review on June 5, 2009, at City Hall of the City of Rohnert Park, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpeity.org Signed this 5"' day of June, 2009, at Rohnert Park, California. JH -060909 AGENDA-RPCity Council-CDC-RPFA.doc � (Tliis Section jar Cil}' Clerk Lse Oir[y) ,' ' ' { 6/9/09 City Council Agenda ITEM NO.,:*t RESOLUTION NO. 2009-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF R014NERT PARK Recognizing Burbank Housing, Wright Contracting, Morse Cleaver Architects, Code Source Consulting WHEREAS, green building practices provide a positive impact for people who live and work in buildings while also minimizing greenhouse gas emissions; and WHEREAS, the City of Rohnert Park has been recognized as a leader in the area of green building and climate change initiatives; and WHEREAS, The City Council has adopted a Green Building Ordinance that encourages conservation in the use of building materials, energy, and water; and WHEREAS, the Vida Nueva "permanent supportive housing" project wasapproved prior to the City's adoption of the Green Building Ordinance; and WHEREAS, Vida Nueva's developer, contractor, architect and green building consultant collaborated to make Vida Nueva the first GreenPoint Rated residential green building project in Rohnert Park; and WHEREAS, the Vida Nueva project received a GreenPoint Rating of 106 points, which greatly exceeds the point threshold for multi -family projects required in the Rohnert Park Green Building Ordinance; and Now, THEREFORE, BE IT REsoLvED that the City Council of the City of Rohnert Park recognizes Burbank Housing, Morse & Cleaver Architects, Wright Contracting, and Code Source Consulting for their concerted efforts to exceed the standards set forth in Rohnert Park's Green Building Ordinance and taking steps to make Vida Nueva an environmentally -friendly project. DULYAND REGULARLYADO TED this 26`x' day of May, 2009 ATTEST: CITY OF ROHNERT PARK PA QCit ler dy Hau Mayor Arnie. Breeze BELFORTE: AVE CALLINAN: AYE MAS KENZIE: AYE. STAFFORD: AYE BREEZE: AYE AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0) [This Section for City Clerk Use Only] City of Rohnert Park 6/9/09 City Council Agenda ITEM NO. 2(3) Schwarz, Dan From: Stephen. R. Donley; Sent: Thursday, June 04, 2009 4:44 PM To: Schwarz, Dan Subject: Closed Session I request that an item be placed on the next City Council argenda, requesting that the Council .seta Closed Session to conduct an evaluation of my -performance. _ Stephen R. Donley