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2009/06/23 City Council Agenda Packet
City of Rohnert Park* 130 Avram Avenue* Rohnert Park, California 94928 Phone: (707) 588-2225 ♦ FAX: (707) 792-1876 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL SPECIAL MEETING NOTICE AND AGENDA NOTICE IS HEREBY GIVEN that a SPECIAL MEETING of the CITY COUNCIL of the CITY OF ROHNERT PARK, will be held on Tuesday, June 23, 2009, at 5:00 p.m. at the Rohnert Park City Hall - Council Chamber 130 Avram Avenue, Rohnert Park, California Said special meeting shall be for the purpose of the following: 5:00 p.m. – 6:30 p.m. CITY COUNCIL SPECIAL MEETING - Call to Order Roll Call (Belforte_ Callinan Mackenzie_ Stafford_ Breeze—) 1. PUBLIC COMMENTS ,2. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER: 1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Daniel Schwarz, Interim City Manager Employee organizations: Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Employees' International Union (S.E.I.U.) Local 1021 Rohnert Park Public Safety Managers' Association (RPPSMA) 3. RECONVENE SPECIAL MEETING OPEN SESSION IN COUNCIL CHAMBER 4. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) ADJOURNMENT of City Council Special Meeting no later than 6:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — 062309 SPECIAL AGENDA-RPCity Council.doe City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2225♦ FAX: (707) 792-1876 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority CONCURRENT MEETINGS AGENDA Tuesday, June 23, 2009 Regular Concurrent Meetings — Open Session: 6:30 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular concurrent city meetings scheduled on the 2"d and 4"' Tuesdays of each month at 6:00 p.m. in the Council Chamber. City Council/CDC/RPFAAgenrlas and Minutes may be viewed at the City's website: www.rpcity.ork Council/CDC/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Clerk's Office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — *SEE NOTE ON LAST PAGE OF THIS AGENDA Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 11:00 a.m. the Friday before each regularly scheduled City Council meeting at City Hall, located at 130 Avram Avenue. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. City of Rohnert Park CONCURRENT MEETINGS Alzenda (2 of 6) June 23, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 6:30 p.m. CITY COUNCIL REGULAR MEETING - Call to Order Roll Call (Belforte_ Callinan_ Mackenzie_ Stafford_ Breeze_) Pledge of Allegiance — Sonja Russell, Student, Waldo Rohnert Elementary School 1. SSU STUDENT REPORT Sonoma State University Associated Students, Inc. Student Report by Jesse Schwartz, Speaker of the Senate, SSU ASI Legislative Representative 2. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS This time is set -aside for City Staff to present a verbal report to the full Council on the activities of their respective departments. No action may be' taken except to place a particular item on a future agenda for Council consideration. 1. Special Enforcement Unit —1" Quarter Highlights & Performance Measurements 3. PUBLIC COMMENTS 4. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Council Member or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: a. City Council Special Meeting — June 9, 2009 b. City Council Portion of Regular Concurrent Meetings — June 9, 2009 2. Approval of City Bills/Demands for Payment 3. Accepting Cash/Investments Report for Month Ending May 2009 4. Resolutions for Adoption: 2009-57 Authorizing and Approving a Rental Agreement with the Rohnert Park Piranha Swim Team for Use of the Honeybee and Magnolia Pools 2009-58 Authorizing the Purchase of Three (3) Commercial Mowers for the Public Works Department 2009-59 Endorsing Residential Seismic Strengthening Standard Plan Set 2009-60 Approving and Adopting Green Building Standards and Rating Systems for Construction of Buildings of Certain Covered Project Types 2009-61 Authorizing the Submittal of a Grant Application for the American Reinvestment & Recovery Act Energy Efficiency and Conservation Block Grant (EECBG) 21 4 City of Rohnert Park CONCURRENT MEETINGS Agenda (3 of 6) June 23, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 5. AFFORDABLE HOUSING LINKAGE FEE — Consideration of Suspension of Annual Fee Adjustments for the Affordable Housing Linkage Fee for Nonresidential Development 1. Staff Report 2. PUBLIC HEARING 3. Resolution for Adoption: 2009-62 Suspending Annual Fee Adjustments for the Affordable Housing Linkage Fee for Nonresidential Development • Council motion • Council discussion • Council vote 6. WATER CONSERVATION UPDATE - Consideration of State Water Resources Control Board Temporary Urgency Change for Russian River Minimum Flows 1. Staff Report 2. Public Comments 3. Council discussion/direction 7. CITY COUNCIL TRAVEL EXPENDITURES - Quarterly Report on City Council Travel Expenditures • Council discussion/direction 8. FISCAL YEAR 2009-2010 BUDGET - Council Review of Service Levels in the City Manager's Office 1. Staff Report 2. Public Comments 3. Council discussion/direction 9. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow members of the Council serving on Council subcommittees or on regional boards, commissions or committees to present a verbal report to the full Council on the activities of the respective boards, commissions or committees upon which they serve. No action may be taken except to place a particular item on a future agenda for Council consideration. Standing Committees • Economic Development Committee, 6/12/09 mtg. (AB/GB) • Water Issues Committee, 6/18/09 mtg. (JM/PS) Ad Hoc Committees • Budget Committee (GB/AB) • Education Committee (GB/JC) Liaison Reports • Redwood Empire Municipal Insurance Fund (REMIF) Board of Directors, 6/11/09 mtg. (JC) • Sonoma County Waste Management Agency, 6/17/09 mtg. (DS) 4' City of Rohnert Park CONCURRENT MEETINGS Agenda (4 of 6) June 23, 2009 _ for City Council/Community Development Commission/Rohnert Park Financing Authority 10. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11. MATTERS FROM/FOR COUNCIL 1. Calendar of Events 2. City Council Agenda Forecast 3. Request by Council Member Mackenzie and Council Member Stafford to consider schedule for adopting Fiscal Year 2009-2010 budget. • Council discussion/direction/action 4. Other informational items, if any 12. PUBLIC COMMENTS ADJOURN the City Council meeting to consecutively and separately CONVENE the meetings of Community Development Commission & Rohnert Park Financing Authority i0 City of Rohnert Park CONCURRENT MEETINGS Agenda (5 of 6) June 23, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK AGENDA Tuesday, June 23, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CDC MEETING - Call to Order Roll Call (Belforte_ CallinanMackenzie_ Stafford Breeze 1. PUBLIC COMMENTS 2. CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: a. CDC Portion of Regular Concurrent Meetings — June 9, 2009 2. Approval of CDC Bills/Demands for Payment 3. Approval of CDC Cash Report for Month Ending May 2009 3. COMMUNITY DEVELOPMENT COMMISSION BUDGET FOR FISCAL YEAR 2009/10 1. Staff Report 2. Public Comments 3. Resolution for Adoption: 2009-13 Approving and Adopting the CDC Budget for Fiscal Year 2009/10 • Commission motion • Commission discussion • Commission vote ADJOURNMENT of CDC meeting City of Rohnert Park CONCURRENT MEETINGS Agenda (6 of 6) June 23, 2009 for City Council/Community Development Commission/Rohnert Park Financing Autliority ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, June 23, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA RPFA MEETING Call to Order Roll Call (Belforte_ CallinanMackenzie—Stafford— Breeze 1. PUBLIC COMMENTS 2. RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: a. RPFA Portion of Regular Concurrent Meetings — June 9, 2009 2. Approval of RPFA Cash Report for Month Ending May 2009 ADJOURNMENT of RPFA meeting 11 1 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. CERTIFICATION OF POSTING OF AGENDA 1, Terri Griffin, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the June 23, 2009, Regular Concurrent Meetings of the Rohnert Park City Council/CDC/RPFA was posted and available for review on June 18, 2009, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org, Signed this 18`" day of June, 2009, at Rohnert Park, California. 062309 AGENDA-RPCityCouncil-CDC-RPFA.doc im I 6/23/09 City Council Agenda ITEM NO. 2 ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY SPECIAL ENFORCEMENT UNIT STATISTICAL DATA: PRESENTED BY: BRIAN MASTERSON, DIRECTOR OF PUBLIC SAFETY 0 It Q�HJE0.ri PEAR, INTEROFFICE MEMORANDUM Ig 6a ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY c�L,roAs�� TO: Lt. Taylor FROM: Sgt. Justice SUBJ: SPECIAL ENFORCEMENT UNIT Stats Feb -Apr 2009 DATE: 05/06/09 In February of 2009 a new Special Enforcement Unit (SEU) team started consisting of Sgt. Jeff Justice, PSO Dave Rodriguez, PSO Jacy Tatum, and PSO Paul Lawrence. With the start of the new team, a new direction was also given to SEU to merge with Investigations and work together to support Patrol and combine our efforts towards making Rohnert Park the safest city. To help facilitate the merge with Investigations SEU's office was moved to a room next to the Investigations office. Also, as part of the new direction SEU has become more of a problem oriented unit where problems of differing types whether it is gangs, narcotics, burglaries, graffiti, or any other criminal activities are identified and SEU works to resolve those issues. To help accomplish this, each of the three officers in SEU have been assigned to a patrol "Beat" to help ensure the management of those problems.' Each SEU officer is tasked with maintaining contact with the patrol officers assigned to their beat as well as citizens working or living in their beat to work together to identify and resolve any criminal activity. The following are stats of what SEU has accomplished from February through April of 2009, followed by highlights of specific accomplishments, projects, and performance measurements of SEU. On -View Felony Arrests: 16 On -View Misdemeanor Arrests: 19 Felony Violation of Probation Arrests: 4 Misdemeanor Violation of Probation Arrests: 6 Violation of Parole Arrests: 2 Felony Warrant Arrests: 3 Misdemeanor Warrant Arrests: 11 Traffic Citations: 2 F.I.'s: 12 Probation Searches: 20 Parole Searches: 5 RPDPS Patrol Assists: RPDPS Detective Assists: Search Warrants Served: Investigations Completed: Gang Registrations: Narcotics Seized - 17.1 grams of Cocaine - 12.5 grams of Methamphetamines - 63.8 grams of Marijuana - 229 Marijuana plants - 632 Narcotic pills - 3.7 grams of crushed Narcotic pills Weapons Seized - 3 Handguns. - 1 Replica gun - 8 Knives - 2 Clubs - 1 Martial Arts Sai - 1 Pair of Sap gloves - 1 Fist Pack Property Seized - $7,246.00 in Cash - One 2008 Chevrolet Tahoe - One $500 Money Order Property Recovered - Numerous Stolen Personal Checks - Numerous Stolen Credit Cards - Numerous Gift Cards - Two Stolen Video Games 27 4 5 8 7 i Highlights of Accomplishments, Cases, and Projects: In February, SEU set up a covert surveillance camera at a residence in "L" section after receiving a complaint from the resident of constant gang graffiti being painted on his fence. Since the camera has been put up, and lights on his house were moved to illuminate the fence, the graffiti has stopped. On 02/17/09, a patrol officer made a traffic stop and contacted four known gang members. On 02/18/09, the patrol officer contacted SEU and advised them of the traffic stop. SEU knew that one of the subjects was on felony probation for attempted robbery with terms that included that he was not to associate with known gang members. Another subject in the car gave a name which was not known at the time. On 02/19/09, SEU went to the gang member's workplace on East Cotati Ave. who was on felony probation and arrested him for having violated the terms of his probation. On 03/05/09, after some investigation SEU identified the unknown subject that was contacted in the car as another known juvenile gang member who was on juvenile probation also with terms that he was not to associate with known gang members, and he had lied about his name to the officer who stopped him. SEU went with MAGNET to the juvenile's residence in Santa Rosa, conducted a probation search on him, and arrested him for violating his probation and giving a false name to the officer who stopped him. Three of the subjects, including the two subjects on probation, are in the below photo which was found on the juveniles computer during the probation search of his residence. Of ➢ On 02/27/09, SEU Officer Tatum arrested a juvenile for spray painting graffiti across the garage door of a residence on Lydia Ct. after identifying the suspect from surveillance video provided by the home owner. The graffiti was done in retaliation for the home owner monitoring the Lydia Ct. mini park to try to stop any illegal activity from occurring in the park, as well as for the home owner having surveillance cameras around his house. On 02/27/09, SEU was conducting surveillance in the Wal-Mart parking lot which is known for narcotic and theft related activity. SEU observed what appeared to be a narcotics transaction occur in the parking lot and had patrol stop the involved vehicle after it drove out of the parking lot. During the traffic stop a loaded firearm, cocaine, and a scale were located in the vehicle. It was determined that the subjects had been at Wal-Mart returning stolen video games and DVD's for gift cards in the amount of the stolen merchandise, and they had been doing that for a while at both Wal-Mart and Target. Two stolen video games were recovered from the vehicle as well. See below photo of gun and scale. ➢ On 03/01/09, SEU participated in a county wide arrest warrant sweep during which members of SEU attempted to serve 31 arrest warrants and arrested six subjects for outstanding warrants. ➢ On 03/03/09, SEU went with Sonoma County Sheriff's Deputies to an address in Santa Rosa to attempt to arrest a parolee at large. SEU received information from an informant turned over to SEU by Patrol that the wanted parolee was delivering narcotics and stolen personal checks to people in Rohnert Park and the checks were being passed at our businesses. The informant also told us where the wanted parolee was now living. When we got to the house the parolee and two other wanted people were arrested. Numerous stolen blank personal checks and stolen credit cards were recovered from the house. It ➢ On 03/06/09, SEU assisted the Sonoma County Sheriff's Department with locating numerous subjects who had fled from an illegal cock fighting operation in the county area outside of Rohnert Park off of Milbrae Ave. SEU as well as Patrol located and took several subjects into custody for the Sheriff's Department. ➢ On 03/13/09, SEU assisted Patrol with a forged prescription case during which SEU and Investigations set up surveillance of the suspect after he picked up pills with a forged prescription, and followed the suspect back to his residence in Santa Rosa where he was taken into custody. A search warrant was obtained for the suspect's house and a large indoor marijuana grow was located inside with 229 marijuana plants. The marijuana plants, 487 narcotic pills, $6,721.00 in cash, the suspect's 2008 Chevy Tahoe, and a loaded firearm were seized as part of the narcotics trafficking case. The suspect, his girlfriend, and his brother were all arrested for cultivating and trafficking narcotics. See attached press release and below photos of items located and seized. I On 03/21/09, SEU served a search warrant in the Rancho Feliz Mobile Home Park after receiving complaints from citizens of narcotics trafficking at a residence in the park. During the service of the search warrant 6.5 grams of methamphetamines, 28 grams of marijuana, 60 narcotic pills, $425.00 cash, and a $500 money order were seized. The occupants of the residence were arrested for trafficking in narcotics, and possession of a dangerous weapon. Residents of the park have thanked SEU for resolving the problem at the residence, and stated the service of the search warrant at that one residence has had an effect on crime throughout the park. See below photo of items located and seized. On 03/31/09, SEU Sgt. Justice conducted Gang Awareness and Prevention training for the staff of the Sonoma County Advocates for Youth Development at their office next to Mountain Shadows Middle School, and received a thank you card expressing their appreciation for the training. ➢ During the month of March, SEU assisted Detectives on two occasions by taking suspects in their cases into custody for them and transporting them to the County Jail. i� On 04/01/09, SEU began investigating a fraudulent use of a debit card case after a Patrol officer asked for assistance in identifying the suspects. The victim in the case was the husband of an employee at the Sonoma County District Attorney's office, and his debit card was used at our Wal- Mart and Home Depot after his wallet was lost or stolen. SEU identified the suspects and conducted all of the necessary follow-up in the case to have the suspects prosecuted. On 05/01/09, SEU walked through felony arrest warrants on all three suspects and located one of them at their residence in Santa Rosa and took her into custody. On 04/09/09, SEU served a search warrant on State Farm Dr. after receiving complaints of a marijuana growing operation in a commercial dwelling. The marijuana grow was found to be medicinal within County guidelines, however SEU worked with the Fire Marshal regarding the Fire Code violations involving the grow operation and got the property management to advise the tenants to remove the grow operation from the building. SEU has conducted numerous inquiries into indoor marijuana grows in and around the city either by contacting the residents or through search warrants to determine if the persons responsible for the marijuana grows have a valid medical marijuana recommendation and if so if they are in compliance with County guidelines for medical marijuana. If the persons responsible for the grows are contacted they are educated on the dangers of operating a marijuana grow due to the numerous burglaries and home invasion robberies that have occurred on those grow uana growing operation. ➢ On 04/22/09, SEU conducted a Probation and Parole check with the K-9 Unit and the Sonoma County Multi -Agency Gang Enforcement Team of thirteen subjects living in and around Rohnert Park who are either known gang members, have gang terms, or have been convicted of narcotics violations. One known gang member was arrested for violating the gang terms of his felony probation. ➢ During the month of April, SEU purchased cocaine from a residence on Santa Alicia Dr., near City Hall, during two controlled buys using an informant. On 04/24/09, SEU and Detectives conducted surveillance on the residence after obtaining a search warrant and observed a subject enter and quickly leave the residence. The subject was stopped on Commerce Blvd. and determined to be a known gang member on felony probation for assault with a deadly weapon who had just delivered narcotics to the target residence. The subject was arrested for being under the influence of a controlled substance and violating his probation. The search warrant was then served at the residence and when SEU and Detectives entered the apartment, the resident was cutting up and packaging the cocaine into smaller packages that the other subject had just delivered, with her five year old daughter nearby. The resident was taking into custody for narcotics trafficking, and 10.1 grams of cocaine was seized. ➢ SEU has conducted numerous extra patrols of city parks for complaints of gang activity, narcotic activity, and graffiti in the parks. SEU has also conducted numerous extra patrols of shopping centers in an effort to prevent burglaries and thefts. ➢ SEU created new procedures for Patrol officers turning over confidential informants to SEU from arrests they make so that SEU can use the informants to further stop crime or locate criminals that are either in our city or are affecting our city. Since creating the new procedures, many Patrol officers have been even more motivated and excited to locate persons committing crimes in the city so they can try to turn .those arrestees into informants for SEU in order to get even worse criminals off of our streets. As seen by some of the cases highlighted above, this has allowed both SEU and Patrol to have an even greater impact towards making Rohnert Park the safest city. ➢ SEU created a "Gang Awareness and Prevention" pamphlet for parents and anyone who works with kids to assist them in recognizing if their children are getting involved in gangs and how to prevent them from getting involved in gangs. SEU has also started putting together an informational book for Patrol of anyone known to associate with street gangs in the city and where they live, to assist Patrol in monitoring and preventing gang activity in their beats. ROONERTpgRK ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY "~ Gz POLICE AND FIRE SERVICES - Brian Masterson, Director PRESS RELEASE Fraudulent Prescription Investigation Leads to Marijuana Grow and Hundreds of Prescription Narcotic Pills For Immediate Release Thursday, May 28, 2009 8:26 AM (09-0001445 / 09-0001468) Contact: Sgt. Jeff Justice 584-2600 Wed -Sat 1 pm -11 pm On Duty Sergeant 584-2600 Sergeant Art Sweeney 584-2661 Mon -Fri 8-5 (Public Information) ROHNERT. PARK, CA — On 03/11/09, Rohnert Park Public Safety Officer Rob Lankford began investigating a report of someone passing a forged prescription for three different types of prescription narcotic pills at the Long's Drug Store in Rohnert Park. During Officer Lankford's investigation he determined that two brothers had been passing these forged prescriptions, which had been written on blank prescription forms reportedly taken from the doctor's office of one of the brothers, at pharmacies in Rohnert Park, Cotati, and Santa Rosa and received almost 600 narcotic pills in less than a month. Officer Lankford then contacted the Rohnert Park Department of Public Safety's Special Enforcement Unit for assistance with the investigation. On 03/12/09, members of the Rohnert Park Department of Public Safety's Special Enforcement Unit and Investigations Unit, as well as Officer Lankford waited in the area of the Walgreens store in Cotati for one of the brothers, 24 year old Matthew Furuli of Santa Rosa, to arrive at the store to pick another fraudulently obtained prescription. Detectives observed Furuli pick up the prescription in the store and then followed him as he drove away to what was determined to be his residence on Covelline St. in Santa Rosa, where Furuli was arrested for forging prescriptions and possessing narcotics for sales. A search warrant was obtained for the residence and vehicle, and during the service of the search warrant *an elaborate indoor marijuana grow with over 200 plants in various stages of growth worth approximately $75,000-$80,000.00, almost 500 suspected narcotic pills with a street value of $20,000-$25,000.00, evidence of sales of both the marijuana and pills, a large amount of cash, more fraudulent prescriptions that had not been passed, and a loaded firearm were located and seized. Furuli was additionally charged with cultivation of marijunana, possession of marijuana for sales, possession of a controlled substance while armed with a firearm, and an additional charge of possession of a narcotic for sales. The investigation into Furuli's brother's involvement is continuing. END 500 City Hall Drive - Rohnert Park, CA 94928-2118 - Phone (707) 584-2600 - Fax (707) 584-2683 CITY COUNCIL SPEAKER CARD Date: Agenda Item #: Name:���'L Address: /��/ j4/,/2/#hJ Phone: TOPIC: All l jzlilrcr o.,, llcle° 1141 Brief Summary of Comments: K) N,Ew /i See Reverse 6/23/09 Good evening Mayor Breeze, Council members and Community Development Commission. My name is Phil Horton and I have lived at 7521 Adrian Drive for 30 years. I am a member of C-CORP and as you probably know, one of our goals is to beautify Rohnert Park, especially the "B" section where we live. My understanding is that the city is in the process of working on the 5 year redevelopment plan. I am here representing many of the citizens of Adrian Drive, between Southwest and East Cotati DAA I am concerned about the overhead electrical wires on Adrian Drive. The wires are an outdated and ugly sight in our neighborhood and possibly a health issue. Approximately 10 years ago the City in conjunction with PG&E began the Adrian Drive utility under grounding project but stopped short of completing the project. We would definitely like this to be one of the priority redevelopment projects. Adrian Drive is a main entrance to Rohnert Park via Cotati and the completion of the under grounding would put an updated, beautified look to this part of Rohnert Park. We have gathered the signatures of many of our neighbors who wish to urge you to complete this project. We did not find one person -who did not wish to see this completed. Thank you for you time and I look forward to hearing from you. J To Whom It May Concern: _ June 23, 2009 C -CORP would like to presents the following signatures of B section residents who support and encourage the completion of the underground electricity project along Adrian Drive. Name/Nombre Address/Domici.lio Phone/Telefono 1 5Z3 Fl dct'Go v - �} (,94 1) - 5- .f r To Whom It May Concern: June 22, 2009 C -CORP would like to presents the following signatures of B section residents who support and encourage the completion of.the underground electricity project'along Adrian Drive. Name Address Phone Number . . 71� Q Q f 7 4JS�R (16 —577Z -1 q61 A&AAiucl 6 6013 -51,1 - e F75 7 �-. ��s ` . � - �7 7 tel/ 7 W -N)3 SIA Sa�3 �,a 6 Cc'`I- 01-S To Whom It May Concern: June 22, 2009 C -CORP would like to. presento the following signatures of B section residents who support and encourage the completion of the underground electricity project along Adrian Drive. Name Address Phone Number. o -t L480 7,577 bet 3 �y �- L �l va �rtz?� Y ' E/ - S� 9zK G ie �7 4 AJIo —P 7 r' C(— A4vIq we (!/r l -7-r-((P& Adr An Dy -(to � -7)5+C-) - i3 5;- y� V �ot"tCA,1A 5 To Whom It May Concern: June 22, 2009 C -CORP would like to presents the following signatures of B section residents who, support and encourage the completion of the underground electricity project along Adrian Drive. Name/Nombre Address/Domicilio Phone/Telefono . -74% ria 'JJ- 7F.5 36 0 d� 1 �6 4: 9 �+ 0-6 J UL. 351 a, 2 -7 5.- 6 U6 CL40 e PlA ee �' �z - To Whom It May Concern: June 22, 2009 C -CORP would like to presents the following signatures of B section residents who support and encourage the completion of the underground electricity project along Adrian Drive. Name/Nombre Address/Domicilio Phone/Telefono (eY�s of a �'YK S9r" I b7- 7�S-��re-t 6 1 v -7 S j� f�a(Vla t] r q, y �01 211-00-7 ►uta t`� r e � fl �q-7r XH �� � 70-7 �(_ � S- � o LLV V--)-/ AJ TfA 1,,�-� �. �6'� � lf���,�, cam �i�•- �c�7 `Z ����. � 7 D� 7 d � 6�-07 aY A 7905 /Ab- 7G7 -�Iz�� To Whom It May Concern: June 23, 2009 C -CORP would like to presentf the following signatures of B section residents who support and encourage the completion of the underground electricity project along Adrian Drive. Nam6/Nombre Address/Domicilio Phone/Telefono 7H 7� A�' jctnC '� X42•Air .� 74 s o �(1 1�-,j 1V� 79/-7.��.� ��� - �� To Whom It May Concern: June 23, 2009' C -CORP would like to presents the following signatures of B section residents who support and encourage the completion of the underground electricity project along Adrian Drive. . . Name/Nombre Address/Domicilio Phone/Telefono ltd Y�.lt D S� 0 171ri V'(A-Pc SO (3 S Q . CITY COUNCIL SPEAKER CARD Date: 3t`� Agenda Item #: Name; G�-D D( - Address: Phone: TOPIC: 11�246q1 I.fbItC9, O/V Brief Summary of Comments: 4k0 k/ d g2 ZZg. 1 See Reverse —� •MINUTES OF THE ROHNERT PARK CITY COUNCIL SPECIAL MEETING The City Council of the City of Rohnert Park met this date for a Special Meeting to commence at 4:00 'p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. CALL TO ORDER The Special Meeting of the City Mayor Breeze at 4:00 p.m. ROLL CALL Present: Late: Absent: • h.F council•<�o the City of Rohnert Park was called to order by Amie Breeze, Mayor Gina Befforte, Vice Mayor Joseph V:,Cal'linan, Council Member f Pam Staff6r6touncil Member Jake Mackenzie, Council Member (Arrived at 4:04 p.m.) None Staff and consultants -participating: in all or part of this meeting::: Daniel'= Schwarz, Interim City Manager; Michelle Marchetta Kenyon, City Attorney; Benj am nr�Vdinig,•Assistant City Attorney; Sandy Lipitz, � Director of ,Administrative Services; and Judy' Hauff, City Clerk. Bfuce Heid, IEDA, was also in attendance -for the closed session. Community Media Center` aff present %r the I Jording and televised production of this meeting: Patricia Wilburn, Governii bnt Services Man, ager`and Juan De LaO, Media Production Specialist. 1. PUBLIC COMMEN Mayoi Breeze invited members of the public to come forward to speak at 4:00 p.m. No one r-esponded. r '' 2. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A y' Mayor Breeze adjourned this meeting at 4:01 p.m. to Closed Session to discuss: 1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Daniel Schwarz, Interim City Manager Employee organizations: Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Employees' International Union (S.E.I.U.).Local 1021 Rohnert Park Public Safety Managers' Association (RPPSMA) Council Member Mackenzie arrived at the beginning of the above item at approximately 4:04 p.m. Minutes of the City of Rohnert Park City Council SPECIAL MEETING 2 of 2 June 9, 2009 2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9; one potential case 3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code §54956.9(a)) Stutrud v. City of Rohnert Park 3. RECONVENE SPECIAL MEETING OPEN SESSION Mayor Breeze reconvened the City council special meeting open session at 6:21 p.m. with all Council Members present. 4. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) Mayor Breeze advised Council met in closed session regarding matters listed on the Special . Meeting Agenda and that there was no reportable action from closed session. ADJOURNMENT There being no further business, Mayor Breeze adjourned the City Council Special Meeting 'at 6:22 p.m. Jud cuff, Ci Jerk Amie Breeze, Mayor City of Rohnert Park City of Rohnert Park A*. MINUTES OF THE REGULAR CONCURRENT MEETINGS OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, June 9, 2009 The City Council of the City of Rohnert Park met this date for Regular Concurrent Meetings of the Rohnert Park City Council, Community Development Commission of the City of Rohnert Park, and Rohnert Park Financing Authority, to commence at 6:00 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. CALL TO ORDER The Regular Meeting of the City Council of the City of Rohnert Park was called to order by Mayor Breeze at 6:22 p.m. ROLL CALL Present: Arnie Breeze, Mayor Gina Belforte, Vice Mayor Joseph T. Callinan, Council Member Jake Mackenzie, Council Member Pam Stafford, Council Member Absent: None Staff and/or consultants participating in all or part of this meeting: Daniel Schwarz, Interim City Manager; Michelle Marchetta Kenyon, City Attorney; John McArthur, Director of Utilities/General Services; Linda Babonis, Housing & Redevelopment Manager; Brian Goodman, Housing & Redevelopment Assistant; Sandy Lipitz, Director of Administrative Services; Brian Masterson, Director of Public Safety; Darrin Jenkins, Director of Engineering Services/City Engineer; and Judy Hauff, City Clerk. Community Media Center staff present for the televised production of the concurrent meetings: Patricia Wilburn, Government Services Manager and Juan De LaO, Media Production Specialist. PLEDGE OF ALLEGIANCE Katie Conzelman, 5t" Grade Student, Thomas Page Elementary School, led the Pledge of Allegiance. Mayor Breeze presented Katie with a card and pen. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (2 of 12) June 9, 2009 _for City Council/Community Development Commission/Rohnert Park Financing Authority 1. PRESENTATIONS Mayor Breeze read aloud and presented Resolution No. 2009-52, recognizing Burbank Housing, Wright contracting, Morse Cleaver Architects, and Code Source Consulting for their efforts exceeding the standards set forth in Rohnert Park's Green Building Ordinance taking steps to make Vida Nueva an environmentally -friendly project. The Mayor also displayed and presented the Green Building Recognition plaque prepared for Burbank Housing for the Vida Nueva project. Representatives of the companies introduced themselves and expressed appreciation for this recognition and commented on the successful efforts of the Vida Nueva project. 2. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS 1. Water Quality — 2008 Annual Water Quality Report John McArthur, Director of Utilities/General Services, provided this report via power point presentation. 2. Community Center Complex Clean-up Event— May 30, 2009 John McArthur, Director of Utilities/General Services, provided this report via power point presentation. 3. Request from City Manager Steve Donley for Performance Evaluation Dan Schwarz, Interim City Manager, reviewed the recent email message received from City Manager Steve Donley requesting the Council to set a Closed Session to conduct an evaluation of his performance on the next City Council agenda. Interim City Manager Schwarz and City Attorney Kenyon responded to Council questions on this item. MOTION made by Council Member Stafford, seconded by Council Member Mackenzie, to schedule the City Manager's performance evaluation as an item for a City Council closed session as requested. Discussion of the motion included comments for the record as follows: Council Member Callinan indicated, for the record, as one of the new City Council Members elected after the City Manager left for military duty, that he did not know how he could do an employee evaluation when he hasn't done anything for him, so would have a hard time voting on this, and that he would love to see him come back and take on the position he had when he left, hoping he has a miracle answer for us. Mayor Breeze indicated, for the record, that she was looking forward to Mr. Donley returning safely from his leave with the Coast Guard to help with our current situation and find out what kind of solutions he has to bring for the City and our current budget, so at this time, did not feel a need to go forward with the performance evaluation. It Minutes of the City of Rohnert Park CONCURRENT MEETINGS (3 of 12) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority The above MOTION to schedule the City Manager's performance evaluation as an item for a City Council closed session, CARRIED 3 — 2 with Council Member Callinan and Mayor Breeze dissenting, was APPROVED. Further discussion concluded in COUNCIL CONCURRENCE to schedule the City Council closed session item for the City Manager's performance evaluation on the agenda of the July 14, 2009 City Council meeting. 3. PUBLIC COMMENTS Mayor Breeze opened public comments at 6:45 p.m. for matters not listed on the agenda. 1. Andrea Casson and Kim Borgen reviewed contents of flyer provided to the City Council from the Blood Bank of the Redwoods for Sonoma County's 4t" Annual Mayor's Challenge with Rohnert Park Blood Drives listed for July. They also displayed the oil painting by local artist, Joyce Delario, which the winning city with the most donors will receive for one year and then return the painting to the Blood Bank of the Redwoods before next year's challenge begins. 2. Lora Neffson referred to letter regarding the Comprehensive Transportation Plan recently sent to the Mayor and the Sonoma County Transportation Authority Board Member from a number of local organizations. She shared comments relating to same on the importance of reducing green house gas emissions and efforts to inspire other cities to follow suit. 4. CONSENT CALENDAR Council Member Stafford signified removal of the May 26, 2009 Council regular meeting minutes, the June 2, 2009 Council special meeting minutes, and the bills; Mayor Breeze also requested removal of the bills, the May 26, 2009 Council special meeting minutes, and Ordinance No. 817. 3. Resolution for Adoption: 2009-56 Establishing the Appropriations Limit for the City of Rohnert Park for the 2009-10 Fiscal Year Pursuant to Article XIII B of the California Constitution - MOVED by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY reading was waived and the Consent Calendar was APPROVED with the exceptions of Item No. 1 regarding approval of minutes, Item No. 2 regarding approval of bills, and Item No. 4 regarding ordinance for adoption. Items for Consideration: 1. Approval of Minutes for- a. City Council Special Meeting — May 26, 2009 Mayor Breeze referred to the motion at the top of page 5 of these minutes on "implementing a program for free weekend swim at B. H. & M Pools for the 2009 swim season" and indicated thinking the intent was specifically for "Rohnert Park residents". Council concurred. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (4 of 12) June 9, 2009 _for City Council/Community Development Commission/Rohnert Park Financing Authority MOVED by Council Member Mackenzie, seconded by Vice Mayor Belforte, and CARRIED UNANIMOUSLY, to amend the motion at the top of page 5 of the May 25, 2009 Special Meeting Minutes to add "for Rohnert Park residents" to the free swim offer for the 2009 swim season, were APPROVED. b. City Council Portion of Regular Concurrent Meetings — May 26, 2009 Council Member Stafford referred to public hearing comments at the bottom of page 2 of these minutes on the Rancho Verde Mobile Home Park item and indicated that the second speaker, Robert Fleak, did not support the conversion as noted in the minutes but expressed opposition to the conversion. MOVED by Council Member Mackenzie, seconded by Council Member Callinan, and CARRIED UNANIMOUSLY, to amend the public hearing comments at the bottom of page 2 of the May 26, 2009 Regular Concurrent Meeting Minutes to reflect that Robert Fleak opposed the conversion, were APPROVED. c. City Council Portion of Special Concurrent Meetings — June 2, 2009 Council Member Stafford indicated that she and Council Member Mackenzie were absent from this meeting. MOVED by Council Member Callinan, seconded by Council Member Belforte, and CARRIED 3 — 0 — 2 with Council Members Mackenzie and Stafford abstaining, the June 2, 2009 Special Concurrent Meeting Minutes, were APPROVED. 2. Approval of City Bills/Demands for Payment Council Member Stafford referred to Check No. 186213 on page 25 and indicated she could not vote on this check for her contract classes. Interim City Manager Schwarz, Director of Administrative Services Lipitz, and City Attorney Kenyon responded to Council questions on the bills. MOVED by Council Member Mackenzie, seconded by Council Member Callinan, and CARRIED UNANIMOUSLY with the exception of the Check No. 186213 for payment of Pam Stafford's bill for contract services, the City Bill as otherwise presented, were APPROVED. MOVED by Council Member Mackenzie, seconded by Vice Mayor Belforte, and CARRIED 4 — 0 —1 with Council Member Stafford abstaining, Check No. 186213 for the payment to Pam Stafford for contract services, was APPROVED. 4. Ordinance for Adoption: No. 817 Amending Section 10.20.010 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits on Certain Streets (Seed Farm Drive) Mayor Breeze referred to the second paragraph on page 2 of the staff report for this item, and clarified that this ordinance was introduced at the May 26th Council meeting, not the May 23`d date indicated in the staff report. I Minutes of the City of Rohnert Park CONCURRENT MEETINGS (5 of 12) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority MOVED by Council Member Mackenzie, seconded by. Council Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and Ordinance No. 817 was ADOPTED BY ROLL CALL VOTE. RECESSED: Mayor Breeze recessed the City Council meeting at 7:15 p.m. to CONVENE the Community Development Commission meeting MINUTES FOR THE MEETING OF THE COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK Tuesday, June 9, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CALL TO ORDER The Regular Meeting of the Community Development Commission of the City of Rohnert Park was called to order by Chair Breeze at 7:15 p.m. ROLL CALL Present: Arnie Breeze, Chair Gina Belforte, Vice Chair Joseph T. Callinan, Commissioner Jake Mackenzie, Commissioner Pam Stafford, Commissioner Absent: None Staff participation: Daniel Schwarz, Interim Executive Director; Michelle Marchetta Kenyon, General Counsel; Sandy Lipitz, Director of Administrative Services; and Judy Hauff, Secretary. 1. PUBLIC COMMENTS Chair Breeze invited members of the public to come forward to speak at 7:17 p.m. 1. Barbara Denlis of Rebuilding Together, shared comments commending the successful efforts of this program and provided a hand out to the Commission of power point pictures of the Saturday, April 25, 2009, Rohnert Park — Cotati REBUILD DAY. 2. Angelika Seaverr, expressed appreciation for beneficial assistance for her invalid husband due to the recent Rebuilding Together project on their home in Rohnert Park. 3. Roger Kirkpatrick of Committee on the Shelterless (COTS), expressed appreciation for the Commission's support and the benefits of partnering together over the years with Amendment No. 10 for the agreement with COTS listed for the Commission's consideration on tonight's agenda. Minutes of the City of Rohnert Park CONCURRENT MEETINGS 1 (6 of 12) June 9, 2009 for City Council/Community Development Comn:ission/Rohnert Park Financing Authority 4. Heloie Flair, commended successful efforts of the Rebuilding Together Program and urged the Commission to send a letter to the Governor to make changes in the building codes to allow exceptions on building permits for these programs. There being no one further members of the public desiring to speak, Chair Breeze closed public comments at 7:27 p.m. 2. CDC CONSENT CALENDAR Vice Chair Belforte pulled CDC Resolution No. 2009-11. 1. Approval of Meeting Minutes for: a. CDC Portion of Regular Concurrent Meetings — May 26, 2009 b. CDC Portion of Special Concurrent Meetings — June 2, 2009 1. Approval of CDC Bills/Demands for Payment 2. CDC Resolutions for Adoption: 2009-10 Authorizing and Approving Amendment No. 10 to the Agreement with Committee on the Shelterless (COTS) to Provide Management Services of CDC -Owned Shared Living Housing and a COTS -Leased Transitional Home on alma Street and Authorizing CDC Financial Assistance 2009-12 approving Funding for Rebuilding Together Rohnert Park-Cotati (Rebuilding Together) Home Rehabilitation Services for Low and Very Low Income Homeowners of Rohnert Park MOVED by Commissioner Stafford, seconded by Commissioner Mackenzie, and CARRIED UNANIMOUSLY, the CDC Consent Calendar as presented was APPROVED with the exception of CDC Resolution No. 2009-11. Chair Breeze read titles of items approved on the CDC Consent Calendar. CDC Item for consideration: 3. Resolution for Adoption: 2009-11 Authorizing and Approving Amendment No. 7 to the Agreement with Sonoma County Adult and Youth Development (SCAYD) to Provide Homeless Prevention Services for Households at Risk of Becoming Homeless Due to Temporary Financial Hardship Vice Chair Belforte advised that as Vice President of SCAYD, she should not vote on this resolution. MOVED by Commissioner Stafford, seconded by Commissioner Mackenzie, and CARRIED 4 — 0 — 1 with Vice Chair Belforte abstaining, reading was waived and CDC Resolution No. 2009-11 was ADOPTED. 'i Minutes of the City of Rohnert Park CONCURRENT MEETINGS (7 of 12) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 3. Bond Issues: Consideration of authorizing Bond Counsel to tender a portion of 2007H Bonds 1. Sandy Lipitz, Director of Administrative Services, introduced Michael Busch, Managing Principal of Urban Futures Inc., who reviewed the staff report provided for this item and responded to Commission questions 2. Public Comments: Chair Breeze invited members of the public to come forward to speak on this item at 7:39 p.m. No one responded. 3. Commission discussion/direction/action MOVED by Vice Chair Belforte, seconded by Commissioner Stafford, and CARRIED UNANIMOUSLY, to authorize proceeding with the tender of a portion of the 2007H Bonds as recommended by staff, was APPROVED. ADJOURNMENT, There being no further business, Chair Breeze adjourned the CDC meeting at 7:40 p.m., RECONVENE the regular City Council meeting - Mayor Breeze reconvened the regular City Council meeting at 7:40 p.m. with all Council Members present. 5. REVENUE ENHANCEMENT OPPORTUNITIES — Consideration to direct the City Manager to issue Request for Proposals (RFPs) for Revenue Enhancement Advisor Daniel Schwarz, Interim City Manager, reviewed the staff report provided for this item and responded to Council questions. Public comments: Mayor Breeze invited members of the public to come forward to speak on this item at 7:42 p.m. Paul Carroll, Santa Rosa, Service Employees' International Union (SEIU) for Maintenance Workers, indicated representing numerous other jurisdictions, expressed support of this item, and shared that the Union would be willing to work with the City to ensure passage of a measure. There being no one further from the public desiring to speak on this item, Chair Breeze closed public comments at 7:45 p.m. • Council discussion/direction/action MOTION by Council Member Stafford, seconded by Council Member Callinan, and CARRIED UNANIMOUSLY, as recommended by staff, to direct staff to issue a Request for Proposals (RFP) for public opinion assessment, community outreach, and, if warranted, campaign management related to a November 2010 revenue enhancing ballot measure, was APPROVED. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (8 of 12) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 6. BUDGET MATTERS: FISCAL YEAR 2009-2010 BUDGET - Further Council review of proposals for FY 2009-2010 Budget Interim City Manager Schwarz reviewed the staff report provided for this item noting that previous feedback and direction from Council was sufficient to prepare general budgets for most departments with the notable exception of the Department of Public Safety. As well as review of the City Attorney's memorandum on legal costs, per Council direction earlier in this meeting to handle during this budget item, he requested further discussion and direction by the Council at this time on the FY2009-10 budget, with specific emphasis on the budget and service levels for Public Safety. Public comments: Mayor Breeze invited members of the public to come forward to speak on this item at 7:57 p.m. Paul Carroll, Santa Rosa, Service Employees' International Union (SEIU) for Maintenance Workers, indicated the necessity of team efforts to move forward and offered to work with the City to assist with the current budget crisis. There being no one further from the public desiring to speak on this item, Chair Breeze closed public comments.at 8:00 p.m. • DEPARTMENT OF PUBLIC SAFETY BUDGET REVIEW FOR FY 2009/10: Director of Public Safety Masterson referred to review of reports provided at the previous Council meeting on the budget for the Department of Public Safety and, via power point, reviewed additional charts and budget comparisons provided for tonight's meeting, and responded to Council questions. Interim City Manager Schwarz and Director of Administrative Services Lipitz also responded to Council questions on this item. RECESSED: Mayor Breeze called a recess of the City Council meeting during the Public Safety report at 8:47 p.m. RECONVENED: Mayor Breeze reconvened the City Council meeting at 8:55 p.m. with all Council Members present and advised returning to the Public Safety report. • Council discussion/direction/action Discussion concluded with MOTION by Council Member Mackenzie, seconded by Vice Mayor Belforte, and CARRIED UNANIMOUSLY, to establish the Department of Public Safety for the 2009/10 fiscal year at $16 million level and then challenge the City Departments to establish service levels between basic and enhanced by empowering the management and the staff of the Department of Public Safety to work together and come back with a proposal which will by definition have to come back to the City Council through labor negotiations, was APPROVED. Id, Minutes of the City of Rohnert Park CONCURRENT MEETINGS. (9 of 12) June 9, 2009 ,for City Council/Community Development Commission/Rohnert Park Financing Authority • LEGAL COSTS PROPOSED FOR FY 2009/10: City Attorney Kenyon responded to Council question that, if so desired, the Council would need to take formal action to declare the memorandum on this item a public document. MOTION by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, to declare as a public document the memorandum from Michelle Marchetta Kenyon, City Attorney, dated June 2, 2009 regarding "Budget Discussion Regarding Proposed Means of Reducing Legal Costs FY 2009/2010, was APPROVED. City Attorney Kenyon reviewed her memorandum for this item and she and Interim City Manager Schwarz responded to Council questions. Council commended the memorandum from City Attorney Kenyon. Discussion concluded in COUNCIL CONCURRENCE to include this analysis on proposed means of reducing legal costs with budget considerations for fiscal year 2009/10 and COUNCIL AGREED that some of the changes can be implemented immediately including: necessity of City Attorney attendance at meetings other than :the two regular monthly Council meetings to be determined by Interim City Manager, City Attorney and Mayor; move forward with more use of form documents recommended by the City Attorney; staff to go through department heads for authorization to communicate with the City Attorney on specific needs rather than at -will; and unless otherwise determined by Interim City Manager, City Attorney and Mayor, hold in-house City Attorney office hours on regular Council meeting days twice a month and then by teleconferencing or videoconferencing twice a month in lieu of being physically present at City Hall. • OTHER BUDGET MATTERS: Interim City Manager clarified that the budget sessions over the past several meetings have focused on the General Fund and that staff will be bringing the Enterprise Funds to Council later. At some point the City will have to deal with the affects of Measure L on the Sewer Enterprise Fund. He noted that the reference to default on the debt made earlier this evening by Director of Administrative Services Lipitz was to Measure L which has effectively put us in default on that debt because we are not taking in the revenues that we guaranteed when we issued those .bonds and clarified that the City is paying its bills. In response to request by Mayor Breeze to make the statement for the record, Interim City Manager Schwarz indicated that expenses are roughly exceeding revenues $10,000 per day from the Sewer Enterprise Fund. Responding to further Council questions on this matter, Mr. Schwarz confirmed that if sufficient rates are not collected, we will have to draw from the General Fund the $10,000 per day, which amounts to $3.65 million per year, for those expenses. Interim City Manager Schwarz further clarified in accordance with previous direction provided by Council to build, actual dollar amounts for ,each department in the budget. This will include building in anauditor position at roughly $13,000 that will pay for itself several times over and continue the practice discussed with the maintenance workers to Minutes of the City of Rohnert Park CONCURRENT MEETINGS (10 of 12) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority inform all employees that are hired during this difficult time so they understand there are goals that have to be achieved during their probation that demonstrates their costs are warranted. Interim City Manager Schwarz responded to Council request to address the status of the purchase of the area referred to as the stadium lands, including successful meeting with representatives of the stadium lands which he attended today with Director of Engineering Services Jenkins, clearing up some misunderstandings and continuing to work toward realizing final options by October 19`n. He and City Attorney Kenyon responded to Council questions on this matter. Interim City Manager Schwarz indicated that the budget to be delivered to Council by the end of this month will effectively be a bottom line budget for each department and the additional detailed budget will be provided upon completion of negotiations. Further Council comments included confirming the necessity of the educational process and consideration of different ways to inform residents about the current budget concerns. COUNCIL CONSIDERATION OF CONTINUING THIS MEETING PAST 11:00 P.M. MOTION by Council Member Mackenzie, seconded by Council Member Callinan, and CARRIED UNANIMOUSLY, to continue the Council meeting past 11:00 p.m. to finish remaining agenda items, was APPROVED. 7. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS Standing Committees — None. Ad Hoc Committees • Budget Committee - None • Education Committee: Vice Mayor Belforte reported that she and Council Member Callinan recently attended an Education Committee meeting with lunch provided by Sonoma State University with CFO, Construction Director and Enterprise Director attending. The meeting was very successful. SSU is also facing a budget crisis and indicated willingness to work with the City on ways to save money. The parking issue was also mentioned noting that it's closer to park on the far side of campus than to park in R or M sections and parking on campus costs less the further out it goes, but there's definitely enough parking space on campus. Liaison Reports • Library meeting: Vice Mayor Belforte reported the Library Advisory Board met recently and the meeting went very well indicating that exciting things are coming `n from the Library. Mayor Breeze noted the Library had a book sale on June 5 & 6`n Minutes of the City of Rohnert Park CONCURRENT MEETINGS (11. of 12) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 8. COMMUNICATIONS Interim City Manager Schwarz responded to Council question on the Foxtail Golf Courses that, in response to recent letter from the City, a check was received earlier today from Foxtail Golf for past rents owed the City. Vice Mayor Belforte called attention to the letter from Energy Independence on ,the SCEIP Cooperative Agreement between the County and the City and noted the information on prepayment penalties that may occur when permanent financing is in place. Interim City Manager Schwarz advised that residents can obtain handouts for this item from City Hall, the Sonoma County Offices, or directly from the web at www.sonomacouptyenergy.org. Vice Mayor Belforte added she hoped the Technical Advisory Committee is going to review the specifics on this item pertaining to energy and water conservation improvements to properties within a homeowners association and qualifications of individual water meters within a condominium complex. Mayor Breeze requested an update on the three separate letters received from Redwood Equities; Jacobson, Delter & Dawson; and Codding Enterprises resulting from previous Council direction to staff to communicate with these developers on ideas to develop in accordance with the General Plan and moving forward with plans in today's economic conditions. City Manager Schwarz responded the internal development committee with staff is moving as quickly as possible on these efforts including CEQA matters; flexibility of certain fees; and providing educational information. Mayor Breeze commented on looking forward to something coming to the Council to make decisions about this and indicated for the record because it is imperative that these specific plans do move forward not only because they were voted and approved by the public but because they are our community's future. 9. MATTERS FROM/FOR COUNCIL 1. Calendar of Events: Mayor Breeze brought attention to this item provided for informational purposes. 2. City Council Agenda Forecast: Mayor Breeze brought attention to this item provided for informational purposes. 3. Other informational items: Council Member Stafford advised she attended a core marketing meeting today with business people in the community including owners of buildings in the area and brokers on what the City and Chamber are trying to do to help promote using our facilities and available building space. She also did a tour of Next Level building with magnificent gardens and went to a meeting with Sonoma County Alliance regarding economic development that included commending Sonoma Mountain Village in Rohnert Park. Council Member Mackenzie called attention to Council invitation to the Project Graduation Event this Friday from 4:00 — 6:00 p.m. which he planned to attend and looked forward to seeing participation and found it inspiring to see hard working volunteers making this event possible. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (12 of 12) June 9, 2009 for City Council/Community Development Commission/Rohnert Park Financing AutJrority Mayor Breeze advised that Director of Public Safety Masterson has invited her to go with him to meet with Tribal Chairman Greg Sarris this Friday, June 12`x' regarding considerations for continued funding from the Tribe for the 2009/10 budget. City Attorney Kenyon left the Chamber during above item at 11:07 p.m. and returned to the meeting at 11:10 P.M. 10. PUBLIC COMMENTS Mayor Breeze invited members of the public to come forward to speak. No one responded ADJOURNMENT There being no further business, Mayor Breeze adjourned the City Council regular meeting at 11: 12 p.m. to convene the Rohnert Park Financing Authority meeting. MINUTES FOR THE MEETING OF THE ROHNERT PARK FINANCING AUTHORITY (RPFA) Tuesday, June 9, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA CALL TO ORDER The Regular Meeting of the Rohnert Park Financing Authority was called to order by Chair Breeze at 11:12 p.m. ROLL CALL Present: Amie Breeze, Chair Gina Belforte, Vice Chair Joseph T. Callinan, Board Member Jake Mackenzie, Board Member Pam Stafford, Board Member Absent: None Staff participation: Daniel Schwarz, Interim Executive Director; Michelle Marchetta Kenyon, General Counsel; and Judy Hauff, Secretary. 1. PUBLIC COMMENTS Chair Breeze invited members of the public to come forward to speak. No one responded. 2. RPFA CONSENT CALENDAR 1. Approval of Minutes for: a. RPFA Portion of Regular Concurrent Meetings — May 26, 2009 MOVED by Board Member Mackenzie, seconded by Board Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and the Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Chair Breeze adjourned the meeting of the RPFA at l 1:13 p.m. Judy Hauff, City Clerk Arnie Breeze, Mayor City of Rohnert Park City of Rohnert Park Check #186348 - 186624 Dated June 3-17, 2009 CITY OF ROHNERT PARK BILLS FOR APPROVAL June 23, 2009 $1,353,321.70 TOTAL $1,353,321.70 Accounts Payable Checks for Approval User:.dwilson Printed: 06/17/2009 - 1:57 PM Check Number Check Date Fund Name Account Name Vendor Name Amount 186348 06/04/2009 General Fund Animal Shltr Training Fee Dep TINA MONTERO 60.00 Check Total: 60.00 186349 06/04/2009 General Fund Animal Shltr Training Fee Dep PHYLLIS WEIR 60.00 Check Total: 60.00 186350 06/04/2009 Special Enforcement Unit South S.E.U.S. Evidence Payab SO CO DISTRICT ATTORNEY 6,856.35 Check Total: 6,856.35 186351 06/04/2009 Utility Fund Water Entr. /Spec. Departm GROENIGER & COMPANY 24.41 Check Total: 24.41 186352 06/04/2009 General Fund Spec Department Supplies AMERICAN SOLUTIONS FOR 219.73 Check Total: 219.73. 186353 06/04/2009 General Fund Codding Center /Fac Maint/Non- HOME DEPOT 19.92 Check Total: 19.92 186354 06/04/2009 General Fund Publ Works Gen /Fac Maint/Non- KELLY-MOORE PAINT COMPANY INC. 9.41 186354 06/04/2009 General Fund Benecia Pool Bldg/Facilty KELLY-MOORE PAINT COMPANY INC. 85.06 Check Total: 94.47 186355 06/04/2009 General Fund R.P. Gymnasium /Heat/Light/Po PACIFIC GAS AND ELECTRIC 3,171.20 AP - Checks for Approval ( 06/17/2009 - 1:57 PM ) Page 1 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 3,171.20 186356 06/04/2009 General Fund 186356 06/04/2009 General Fund 186357 06/04/2009 General Fund 186358 06/04/2009 General Fund 186359 06/04/2009 General Fund 186360 06/04/2009 General Fund 186361 06/04/2009 General Fund 186362 06/04/2009 General Fund 186363 06/08/2009 General Fund Benecia Pool Bldg/Facilty Park Maint /Contractual S JAMES PARK JAMES PARK Check Total: DELANE E. PATTON Check Total: SCP DISTRIBUTIONS LLC Check Total: SO CO PROBATION CAMP Check Total: Park Maint Bldg/Facilty M UNITED RENTALS, INC Check Total: Animal Shelter Fees CHARLOTTE WAGNER Check Total: Pac/Pasco /Production EQUITY LEAGUE HEALTH & Check Total: Codding Center /Special Activ BUSINESS CARD 60.00 80.00 140.00 212.40 212.40 188.62 188.62 8,450.00 8,450.00 112.13 112.13 80.00 80.00 32.77 32.77 144.58 Check Total: 144.58 J 186364 06/08/2009 Utility Fund Vehicle Gas & Oil CHEVRON NATIONAL TRAVEL CARD 187.54 Check Total: 187.54 186365 06/08/2009 Utility Fund Sewer Entr. /Contractual S RICHARD WILSON 225.00 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 225.00 186366 06/08/2009 Utility Fund Water Entr. /Contractual S KAREN BATES 150.00 Check Total: 150.00 186367 06/08/2009 Utility Fund VEHICLE GAS & OIL CHEVRON NATIONAL TRAVEL CARD 357.20 Check Total: 357.20 186368 06/08/2009 Utility Fund Water Entr. /Contractual S RICHARD WILSON 75.00 Check Total: 75.00 186369 06/09/2009 Utility Fund Sewer Entr. /Spec. Departm GRAINGER, INC. 118.01 Check Total: 118.01 186370 06/09/2009 Utility Fund Sewer Entr. /Miscellaneous ITC 600.00 Check Total: 600.00 186371 06/09/2009 Utility Fund Sewer Entr. /Clothing Allow RED WING SHOES 572.22 Check Total: 572.22 186372 06/09/2009 , Utility Fund Water Entr. /Spec Dept Equ CAL -STEAM #2504 1.25 Check Total: 1.25 186373 06/09/2009 Utility Fund Water Entr. /Spec. Departm EUREKA OXYGEN CO 62.66 Check Total: 62.66 186374 06/09/2009 Utility Fund Water Entr. /Spec. Departm GRAINGER, INC. 207.48 186374 06/09/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 48.10 186374 06/09/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 49.83 Check Total: 305.41 AP - Checks for Approval ( 06/17/2009 - 1:57 PM ) 'Page 3 Check Number Check Date Fund Name Account Name Vendor Name 186375 06/09/2009 Utility Fund Water Entr. /Spec Dept Equ PACE SUPPLY 03410-00 45.16 7.65 06/09/2009 General Fund Rec. Programs /Publicity BUSINESS CARD 512.61 Check Total: 7.65 186376 06/09/2009 General Fund 12.58 DONNA'ABELN 06/09/2009 26.48 R.P. Gymnasium Bldg/Facilty BUSINESS CARD 675.61 186382 06/09/2009 Check Total: 26.48 186377 06/09/2009 General Fund R.P. Comm. Cntr Bldg/Facilty ABM JANITORIAL SERVICES 360.00 186377 06/09/2009 General Fund Burt/Ave Rec Cr Bldg/Facilty ABM JANITORIAL SERVICES BUSINESS CARD 288.00 186383 06/09/2009 General Fund Fire /Travels & Mee BUSINESS CARD Check Total: 648.00 186378 06/09/2009 General Fund Animal Control /Contractual S ANIMAL CARE CENTER OF SONOMA 35.00 Check Total: 35.00 186379 06/09/2009 General Fund Ps Main Station/Fac Maint/Non- BANNER ENTERPRISES INC. 183.75 Check Total: 183.75 186380 06/09/2009 General Fund Ymca/Soccer Bld/Contractual Se BINKLEY ALARM 24.00 186380 06/09/2009 General Fund Center Bldg/Facilty BINKLEY ALARM 25.00 186380 06/09/2009 General Fund R.P. Comm. Cntr Bldg/Facilty BINKLEY ALARM 24.00 Check Total: 73.00 186381 06/09/2009 General Fund Police /Dues & Subscr BUSINESS CARD 16.00 186381 06/09/2009 General Fund Police /Travels & Mee BUSINESS CARD 29.16 AP -Checks for Approval( 06/17/2009 - 1:57 PM) Page 4 Check Total: 45.16 186382 06/09/2009 General Fund Rec. Programs /Publicity BUSINESS CARD 512.61 186382 06/09/2009 General Fund Sports Center /Publicity BUSINESS CARD 12.58 186382 06/09/2009 General Fund R.P. Gymnasium Bldg/Facilty BUSINESS CARD 675.61 186382 06/09/2009 General Fund Rec. Programs /Special Event BUSINESS CARD 153.58 Check Total: 1,354.38 186383 06/09/2009 General Fund Fire /Gas & Oil BUSINESS CARD 41.57 186383 06/09/2009 General Fund Fire /Travels & Mee BUSINESS CARD 11.00 AP -Checks for Approval( 06/17/2009 - 1:57 PM) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount 186383 06/09/2009 General Fund Police /Spec. Departm BUSINESS CARD 5.20 Check Total: 57.77 186384 06/09/2009 General Fund Fire /Training & Ed CA FIRE TRAINING 65.00 Check Total: 65.00 186385 06/09/2009 General Fund H Pool /Fac Maint/Non- CAL-STEAM #2504 173.10 186385 06/09/2009 General Fund Benecia Pool Bldg/Facilty CAL-STEAM #2504 22.72 186385 06/09/2009 General Fund H Pool /Fac Maint/Non- CAL-STEAM #2504 135.39 186385 06/09/2009 General Fund H Pool /Fac Maint/Non- CAL-STEAM 42504 77.01 186385 06/09/2009 General Fund H Pool /Fac Maint/Non- CAL-STEAM 42504 50.81 186385 06/09/2009 General Fund Codding Center /Fac Maint/Non- CAL-STEAM #2504 1,480.33 Check Total: 1,939.36 186386 06/09/2009 General Fund Police /Gas & Oil CHEVRON NATIONAL TRAVEL CARD . 2,683.16 186386 06/09/2009 General Fund Fire /Gas & Oil CHEVRON NATIONAL TRAVEL CARD 105.72 186386 06/09/2009 General Fund Publ Works Gen /Gas & Oil CHEVRON NATIONAL TRAVEL CARD 209.80 186386 06/09/2009 General Fund Non -Department /Gas & Oil CHEVRON NATIONAL TRAVEL CARD 20.28 Check Total: 3,018.96 186387 06/09/2009 General Fund Rec. Programs /Publicity COMMUNITY VOICE 468.00 Check Total: 468.00 186388 06/09/2009 General Fund Rec Ref Clearing PAUL CRAWFORD 240.00 Check Total: 240.00 186389 06/09/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 32.00 Check Total: 32.00 186390 06/09/2009 General Fund Center Bldg/Facilty First Alarm Sercurities Servic 109.29 Check Total: 109.29 186391 06/09/2009 General Fund Finance /Travels & Mee BARBARA GALAUDET 48.79 AP - Checks for Approval ( 06/17/2009 - 1:57 PM ) Page 5 Check Number Check Date Fund Name Account Name Vendor Name Amount 186392 06/09/2009 General Fund 186393 06/09/2009 General Fund 186393 06/09/2009 General Fund 186393 06/09/2009 General Fund 186394 06/09/2009 General Fund 186395 06/09/2009 General Fund 186395 06/09/2009 General Fund 186395 06/09/2009 General Fund 186396 06/09/2009 General Fund 186397 06/09/2009 General Fund 186397 06/09/2009 General Fund 186398 06/09/2009 General Fund 186399 06/09/2009 General Fund 186399 06/09/2009 General Fund 186399 06/09/2009 General Fund Fire /Training & Ed Sunrise Park Bldg/Facilty Park Maint Bldg/Facilty M Park Maint Bldg/Facilty M Park Maint Bldg/Facilty M Travel/Mtgs-Mackenzie City Council/Travel-Callinan T&E - City Represesentation GEYSERVILLE FIRE GRAINGER, INC. GRAINGER, INC. GRAINGER, INC. GROENIGER & COMPANY CITY OF HEALDSBURG CITY OF HEALDSBURG CITY OF HEALDSBURG Check Total: Check Total: Check Total: Check Total: Check Total: Trees & Parkwys /Spec. Departm HERTZ EQUIPMENT RENTAL Check Total: Center Bldg/Facilty THE HITMEN TERMITE & PEST R.P. Gymnasium Bldg/Facilty THE HITMEN TERMITE & PEST Check Total: ARTHUR HOLLINGSWORTH Check Total: H Pool /Fac Maint/Non- HOME DEPOT H Pool /Fac Maint/Non- HOME DEPOT H Pool /Fac Maint/Non- HOME DEPOT AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 6 48.79 75.00 75.00 17.85 3.77 316.20 337.82 28.62 28.62 50.00 50.00 50.00 150.00 8.72 8.72 60.00 60.00 120.00 860.87 860.87 34.24 3.86 36.01 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 7 Check Total: 74.11 186400 06/09/2009 General Fund Data Processing /Spec. Departm HSC ELECTRONIC SUPPLY 23.93 Check Total: 23.93 186401 06/09/2009 General Fund Animal Control /Spec. Departm IDEAL STATIONERS 21.89 Check Total: 21.89 186402 06/09/2009 General Fund Fire /Uniforms INNOVATIVE SCREEN 1,255.68 Check Total: 1,255.68 186403 06/09/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 1,942.79 Check Total: 1,942.79 186404 06/09/2009 General Fund Non -Department /Training & Edu SCOTT MC KINNON 111.50 Check Total: 111.50 186405` 06/09/2009 General Fund R.P. Gymnasium Bldg/Facilty NAUTILUS/SCHWINN 266.29 Check Total: 266.29 186406 06/09/2009 General Fund R.P. Gymnasium /Sports Suppli NORCAL ASA 70.00 Check Total: 70.00 186407 06/09/2009 General Fund ColegioN Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 872.28 186407 06/09/2009 General Fund Alicia Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 909.54 186407 06/09/2009 General Fund Benecia Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 949.14 186407 06/09/2009 General Fund Benecia Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 949.14 186407 06/09/2009 General Fund Dorotea Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 691.92 186407 06/09/2009 General Fund Eagle Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 691.92 186407 06/09/2009 General Fund Golis Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 968.94 186407 06/09/2009 General Fund Honeybee Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 791.10 186407 06/09/2009 General Fund Ladybug Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 672.30 186407 06/09/2009 General Fund Sunrise Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 909.54 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 7 Check Number Check Date Fund Name Account Name Vendor Name Amount 186407 06/09/2009 General Fund M Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 1,003.14 186407 06/09/2009 General Fund Comm Cntr Grnds /Contractual S OLD ADOBE DEVELOPMENT SERVICES 514.08 186407 06/09/2009 General Fund Rainbow Park /Contractual S OLD ADOBE DEVELOPMENT SERVICES 395.46 186407 06/09/2009 General Fund Pac /Facility Repa OLD ADOBE DEVELOPMENT SERVICES 1,618.00 Check Total: 11,936.50 186408 06/09/2009 General Fund KRISTINA OWENS 190.00 186408 06/09/2009 General Fund KRISTINA OWENS 500.00 Check Total: 690.00 186409 06/09/2009 General Fund Codding Center /Fac Maint/Non- PACE SUPPLY 03410-00 58.12 Check Total: 58.12 186410 06/09/2009 General Fund Traffic Signals /Heat/Light/Po PACIFIC GAS AND ELECTRIC 45.47 186410 06/09/2009 General Fund Ps Main Station /Heat/Light/Po PACIFIC GAS AND ELECTRIC 27.69 Check Total: 73.16 186411 06/09/2009 General Fund R.P. Gymnasium /Concession Pu PEPSI -COLA COMPANY 287.25 Check Total: 287.25 186412 06/09/2009 General Fund Publ Works Gen /Fac Maint/Non- PETRO TECH 240.07 Check Total: 240.07 186413 06/09/2009 Capital Projects Fund HB Pk Playground Renovation POLLY CONSTRUCTION 6,000.00 Check Total: 6,000.00 186414 06/09/2009 General Fund Pac/Pasco /Advertising/P THE PRESS DEMOCRAT 1,116.00 Check Total: 1,116.00 186415 06/09/2009 General Fund Publ Works Gen /Clothing Allo RED WING SHOES 600.00 Check Total: 600.00 Page 8 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Check Number Check Date Fund Name Account Name Vendor Name Amount 186416 06/09/2009 General Fund Police /Gas & Oil REDWOOD COAST 1,086.02 186416 06/09/2009 General Fund Police /Gas & Oil REDWOOD COAST 684.26 186416 06/09/2009 General Fund Police /Gas & Oil REDWOOD COAST 413.23 Check Total: 2,183.51 186417 06/09/2009 General Fund Publ Works Gen /Spec. Departm REDWOOD LOCK 10.27 Check Total: 10.27 186418 06/09/2009 General Fund Non -Department /Self-Insured RELIABLE HARDWARE & STEEL CO. 81.63 Check Total: 81.63 186419 06/09/2009 General Fund Inspection Nehicle Repai ROYAL COACH CHEVRON SERVICE 3.50 186419 06/09/2009 General Fund Publ Works Gen Nehicle Repai ROYAL COACH CHEVRON SERVICE 3.50 186419 06/09/2009 General Fund Police ' Nehicle Repai ROYAL COACH CHEVRON SERVICE 82.99 Check Total: 89.99 186420 06/09/2009 General Fund Publ Works Gen Nehicle Repai SANTA ROSA AUTO PARTS 71.03 Check Total: 71.03 186421 06/09/2009 General Fund Theatre /Spec. Departm ALAHAMBRA & SIERRA SPRINGS 5.90 • Check Total: 5.90 186422 06/09/2009 General Fund Non -Department /Election Expe SO CO REGISTRAR OF VOTERS 27,003.05 Check Total: 27,003.05 186423 06/09/2009 General Fund Booking Fees /Contractual S SO CO SHERIFF 883.20 Check Total: 883.20 186424 06/09/2009 General Fund Animal Control /Contractual S SONIC 9.95 Check Total: 9.95 186425 06/09/2009 Utility Fund Sewer Ent/Collect SystemRepair PETERSEN TRACTOR SVC LLC 1,055.00 AP -Checks for Approval (06/17/2009 - 1:57 PM) Page 9 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/17/2009 - 1:57 PM ) Page 10 Check Total: 1,055.00 186426 06/09/2009 Utility Fund Sewer Entr. /Spec. Departm ALAHAMBRA & SIERRA SPRINGS 24.63 Check Total: 24.63 186427 06/09/2009 Utility Fund Sewer Entr. /Clothing Allow SUNSET LINEN SERVICE 45.00 Check Total: 45.00 186428 06/09/2009 Utility Fund Sewer Entr. Bldg/Facilty TELSTAR INSTRUMENTS INC 996.94 Check Total: 996.94 186429 06/09/2009 Utility Fund Water Entr. /Spec. Departm CA HEALTH SERVICES DEPARTMENT 55.00 Check Total: 55.00 186430 06/09/2009 Utility Fund Water Entr. /Professional ANDY DURKEE 195.00 Check Total: 195.00 186431 06/09/2009 Utility Fund Water Entr. /Contractual S SO CO WATER AGENCY 77,327.91 Check Total: 77,327.91 186432 06/09/2009 Utility Fund Water/Clothing Allowance SUNSET LINEN SERVICE 56.50 Check Total: 56.50 186433 06/09/2009 Capital Projects Fund Overlay/Reconst.-Lancaster Dr. ARGONAUT CONSTRUCTORS 372,892.08 186433 06/09/2009 Capital Projects Fund Overlay/Reconst.-Lancaster Dr. ARGONAUT CONSTRUCTORS 11,880.00 Check Total: 384,772.08 186434 06/09/2009 General Fund R.P. Comm. Cntr/Fac Maint/Non- BAKER DISTRIBUTING CO 200.02 186434 06/09/2009 General Fund Publ Works Gen /Fac Maint/Non- BAKER DISTRIBUTING CO 150.61 - Check Total: 350.63 AP - Checks for Approval ( 06/17/2009 - 1:57 PM ) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 186435 06/09/2009 General Fund Sign/Spec Dept Equip R&M BILLBOARD VIDEO 244.74 Check Total: 244.74 186436 06/09/2009 General Fund Ps Main Station/Fac Maint/Non- CAPITOL BUILDERS 1,414.00 Check Total: 1,414.00 186437 06/09/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. -57.00 186437 06/09/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 32.00 186437 06/09/2009 General Fund Animal Control Bldg/Facilty . DUST-TEX SERVICES, INC. 32.00 186437 06/09/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 32.00 186437 06/09/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 32.00 186437 06/09/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 32.00 186437 06/09/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 2.12 Check Total: 105.12 186438 06/09/2009 General Fund Pac/Pasco /Admissions KAREN FINK-MCKEE 48.00 Check Total: 48.00 186439 06/09/2009 General Fund Park Maint Bldg/Facilty M HORIZON/AUTOMATIC RAIN 12.23 Check Total: 12.23 186440 06/09/2009 General Fund Pers'L & Purch /Recruitment/G JOBS AVAILABLE INC. 262.50 Check Total: 262.50 186441 06/09/2009 General Fund Benecia Pool Bldg/Facilty KELLY-MOORE PAINT COMPANY INC. 380.14 Check Total: 380.14 186442 06/09/2009 General Fund Animal Control /Contractual S KOEFRAN INDUSTRIES 400.00 Check Total: 400.00 186443 06/09/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 264.60 AP -Checks for Approval ( 06/17/2009 - 1:57 PM) Page 11 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 186446 06/09/2009 General Fund City Manager /Travels & Mee CITY OF SANTA ROSA Check Total: 186444 06/09/2009 General Fund Benecia Pool /Petty Cash GUY MILLER 186444 06/09/2009 General Fund H Pool /Petty Cash GUY MILLER 186444 06/09/2009 General Fund Magnolia Pool /Petty Cash GUY MILLER 06/09/2009 General Fund Police /Contractual S SO CO HEALTH SERVICES Check Total: 186445 06/09/2009 General Fund Ceramics Studio -Cont Svcs JUDY PAGNUSAT Check Total: 186446 06/09/2009 General Fund City Manager /Travels & Mee CITY OF SANTA ROSA Check Total: 186447 06/09/2069 General Fund Fire /Community Prom SIGN A RAMA Check Total: 186448 06/09/2009 General Fund Police /Contractual S SO CO HEALTH SERVICES Check Total: 186449 06/09/2009 General Fund Non -Department /Training & Edu SO CO HUMAN RESOURCES Check Total: 186450 06/09/2009 General Fund Publ Works Gen /Clothing Allo SUNSET LINEN SERVICE Check Total: 186451 06/09/2009 General Fund Sports Center /Contractual S WINNING EDGE SPORTS 264.60 75.00 75.00 75.00 225.00 93.60 93.60 135.00 135.00 270.32 270.32 150.00 150.00 27.00 27.00 93.75 93.75 316.80 Check Total: 316.80 186452 06/10/2009 Utility Fund Sewer Entr. /Telephone AT&T 94.08 Check Total: 94.08 AP -Checks for Approval( 06/17/2009 - 1:57 PM) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount 186453 06/10/2009 General Fund H Pool /Fac Maint/Non- ABSOLUTE CONCRETE 375.00 Check Total: 375.00 186454 06/10/2009 General Fund Ps Main Station /Telephone AT&T 111.37 Check Total: 111.37 186455 06/10/2009 General Fund City Hall /Telephone AT&T 1,409.52 186455 06/10/2009 General Fund Data Processing /Telephone AT&T 136.68 186455 06/10/2009 General Fund Center /Telephone AT&T 806.92 186455 06/10/2009 General Fund Ps Main Station /Telephone AT&T 394.75 186455 06/10/2009 General Fund Ladybug Pool /Telephone AT&T 14.25 186455 06/10/2009 General Fund Data Processing /Telephone AT&T 15.25 186455 06/10/2009 General Fund City Hall /Telephone AT&T 108.16 186455 06/10/2009 General Fund Publ Works Gen /Telephone AT&T 31.52 186455 06/10/2009 General Fund Ps Main Station /Telephone AT&T 285.60 186455 06/10/2009 General Fund R.P. Comm. Cntr /Telephone AT&T 29.75 186455 06/10/2009 General Fund Data Processing /Telephone AT&T 81.75 186455 06/10/2009 General Fund Ps Main Station /Telephone AT&T 60.37 186455 06/10/2009 General Fund Animal Shelter /Telephone AT&T 29.75 186455 06/10/2009 General Fund H Pool /Telephone AT&T 15.32 186455 06/10/2009 General Fund Alicia Pool /Telephone AT&T 14.25 186455 06/10/2009 General Fund Benecia Pool /Telephone AT&T 14.25 186455 06/10/2009 General Fund Magnolia Pool /Telephone AT&T 14.25 186455 06/10/2009 General Fund P/S Bldg -North /Telephone AT&T 29.15 186455 06/10/2009 General Fund City Hall /telephone AT&T 58.28 186455 06/10/2009 General Fund P/S Bldg -South /Telephone AT&T 32.19 186455 06/10/2009 General Fund City Hall /Telephone AT&T 173.63 186455 06/10/2009 General Fund City Hall /Telephone AT&T 169.36 186455 06/10/2009 General Fund City Hall /Telephone AT&T 58.26 Check Total: 3,983.21 186456 06/10/2009 General Fund Recreation Adm /Miscellaneous BMI 329.20 Check Total: 329.20 186457 06/10/2009 Capital Projects Fund Overlay/Reconst.-Lancaster Dr. COASTLAND CIVIL 880:69 Check Total: 880.69 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 13 Check Number Check Date Fund Name Account Name Vendor Name Amount 186458 06/10/2009 General Fund Non -Department /Contractual S COMMUNITY MEDIA CENTER 990.00 Check Total: 990.00 186459 06/10/2009 Utility Constructim Fund Tank 3 Recoating - Jasmine Cir DB GAYA CONSULTING 933.00 186460 06/10/2009 General Fund 186461 06/10/2009 General Fund 186462 06/10/2009 General Fund 186462 06/10/2009 General Fund 186463 06/10/2009 Utility Construction Fund 186464 06/10/2009 General Fund 186464 06/10/2009 General Fund 186465 06/10/2009 General Fund 186467 06/10/2009 General Fund 186468 06/10/2009 General Fund Check Total: Data Processing/Equipment Leas DELL FINANCIAL SERVICES Check Total: Data Processing/Equipment Leas DELL GOVERNMENT LEASING & Check Total: H Pool /Fac Maint/Non- GRAINGER, INC. H Pool /Fac Maint/Non- GRAINGER, INC. Check Total: Tank 3 Recoating - Jasmine Cir QUALITY PAINTING & Publ Works Gen /Gas & Oil Publ Works Gen /Gas & Oil H Pool /Fac Maint/Non- Center /Postage Data Processing /Contractual S Check Total: REDWOOD COAST REDWOOD COAST Check Total: SHAMROCK MATERIALS 68661 Check Total: UNITED STATES POST OFFICE Check Total: WABACO 933.00 138.64 138.64 991.35 991.35 96.23 716.13 812.36 12,563.10 12,563.10 407.26 478.99 886.25 59.07 59.07 55.27 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 14 55.27 889.30 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 15 Check Total: 889.30 186469 06/10/2009 Capital Projects Fund 2009 Street Surface Repairs YOUR OTHER OFFICE, INC 68.69 Check Total: 68.69 186470 06/10/2009 General Fund Police /Training & Ed ACOSTA PROPERTY INVESTMENTS 2,970.00 Check Total: 2,970.00 186471 06/10/2009 General Fund Police /Training & Ed HOTEL SIERRA RANCHO 1,141.56 Check Total: 1,141.56 186472 06/10/2009 General Fund Police /Training & Ed CHARLES LARSON 1,500.00 Check Total: 1,500.00 186473 06/10/2009 General Fund Police /Training & Ed PAUL LAWRENCE 600.00 Check Total: 600.00 186474 06/10/2009 General Fund Police /Training & Ed Master K9 Inc 4,000.00 Check Total: 4,000.00 186475 06/10/2009 General Fund Actors Equity Assoc Pay ACTOR'S EQUITY ASSOCIATION 9.22 Check Total: 9.22 186476 06/10/2009 General Fund Court Order Payable CA FRANCHISE TAX BOARD 27.00 Check Total: 27.00 186477 06/10/2009 General Fund Court Order Payable CA FRANCHISE TAX BOARD 75.00 Check Total: 75.00 186478 06/10/2009 General Fund Blue Cross W/H Payable HSA Bank 350.00 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 15 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 350.00 186479 06/10/2009 General Fund Standard Ins Payable MYERS-STEVENS & TOOHEY 1,735.50 Check Total: 1,735.50 186480 06/10/2009 General Fund Def Comp Payable-Gw NATIONAL DEFERRED COMPENSATIO 6,260.33 Check Total: 6,260.33 186481 06/10/2009 General Fund Def Comp Payable-Gw NATIONAL DEFERRED COMPENSATIO 2,075.22 Check Total: 2,075.22 186482 06/10/2009 General Fund Rpea Dues CITY OF ROHNERT PARK 570.00 Check Total: 570.00 186483 06/10/2009 General Fund Scope Dues Payable SEIU Local 1021 827.11 186483 06/10/2009 General Fund Scope Dues Payable SEIU Local 1021 15.22 Check Total: 842.33 186484 06/10/2009 General Fund United Way Payable UNITED WAY 285.00 Check Total: 285.00 186485 06/10/2009 General Fund Eye CareNSP/Payables Vision Service Plan - (CA) 925.71 Check Total: 925.71 186486 06/10/2009 General Fund Eye CareNSP/Payables Vision Service Plan - (CA) 34.87 Check Total: 34.87 186487 06/10/2009 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 5.23 Check Total: 5.23 186488 06/10/2009 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 3,238.87 AP -Checks for Approval (06/17/2009 - 1:57 PM) Page 16 Check Number Check Date Fund Name Account Name. - Vendor Name Amount AP -Checks. for Approval (06/17/2009 - 1:57 PM) Page 17 Check Total: 3,238.87 186489 06/10/2009 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 528.23 Check Total: 528.23 186490 06/11/2009 Utility Fund Accounts Payable Christina Bakke 1.54 186490 06/11/2009 Utility Fund Accounts Payable Christina Bakke 26.69 186490 06/11/2009 Utility Fund Accounts Payable Christina Bakke 29.31 Check Total: 57.54 186491 06/11/2009 Utility Fund Accounts Payable Joe Hartman 50.21 186491 06/11/2009 Utility Fund Accounts Payable Joe Hartman 26.80 186491 06/11/2009 Utility Fund Accounts Payable Joe Hartman 40.07 Check Total: 117.08 186492 06/11/2009 Utility Fund Accounts Payable Linda Kolosey 95.:70 . Check Total: 95.70 186493 06/11/2009 Utility Fund Accounts Payable Julie Larsen 50.07 Check Total: 50.07 186494 06/11/2009 Utility Fund Accounts Payable James Lassus, Jr 30.85 Check Total: 30.85 186496 06/11/2009 Utility Fund Accounts Payable Tom Newton 10.95 186496 06/11/2009 Utility Fund Accounts Payable Tom Newton 6.48 186496 06/11/2009 Utility Fund Accounts Payable Tom Newton 8.92 Check Total: 26.35 186497 06/11/2009 Utility Fund Accounts Payable Bradley Schroeder 53.78 Check Total: 53.78 AP -Checks. for Approval (06/17/2009 - 1:57 PM) Page 17 Check Number Check Date Fund Name Account Name Vendor Name Amount 1'86498 06/11/2009 Utility Fund Collection/Contract Svcs-Rp Di ROHNERT PARK DISPOSAL 33,140.86 186498 06/11/2009 Utility Fund City Contractual Svcs ROHNERT PARK DISPOSAL 6,214.94 186498 06/11/2009 Utility Fund General Operating Cash ROHNERT PARK DISPOSAL 33,140.86 186498 06/11/2009 Utility Fund Refuse Col Entr /Cash ROHNERT PARK DISPOSAL -39,957.25 186498 06/11/2009 Utility Fund Refuse Col Entr/Refuse Div/Ed ROHNERT PARK DISPOSAL 601.45 186498 06/11/2009 General Fund Cash ROHNERT PARK DISPOSAL 6,214.94 186498 06/11/2009 General Fund Refuse Franchise Fees ROHNERT PARK DISPOSAL -4,009.64 186498 06/11/2009 General Fund Admin. Svcs. -Refuse Rechg ROHNERT PARK DISPOSAL -1,403.37 186498 06/11/2009 General Fund Admin. Svcs. -Refuse Rechg ROHNERT PARK DISPOSAL -801.93 Check Total: 33,140.86 186499 06/11/2009 Utility Fund Refuse Col Entr /Contractual S SO CO REPROGRAPHICS 163.38 Check Total: 163.38 186500 06/11/2009 Utility Fund Sewer Entr. Nehicle Repair SANTA ROSA AUTO PARTS 56.28. 186500 06/11/2009 Utility Fund Sewer Entr. Nehicle Repair SANTA ROSA AUTO PARTS 98.00 Check Total: 154.28 186501 06/11/2009 Utility Fund Sewer Entr. /Contractual S UNION BANK 2,415.00 Check Total: 2,415.00 186502 06/11/2009 Utility Fund Water Entr. /Spec Dept Equ CAL -STEAM #2504 24.35 Check Total: 24.35 186503 06/11/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 86.14 186503 06/11/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 397.19 186503 06/11/2009 Utility Fund Water Entr/Fac Maint NonRoutin HOME DEPOT 5.35 Check Total: 488.68 186504 06/11/2009 Utility Fund Water Entr. /Spec Dept Equ PACE SUPPLY 03410-00 1,057.30 Check Total: 1,057.30 186505 06/11/2009 Utility Fund Water Entr. /Spec Dept Equ TELSTAR INSTRUMENTS INC 480.00 AP - Checks for Approval ( 06/17/2009 - 1:57 PM ) Page 18 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 19 Check Total: 480.00 186506 06/11/2009 Utility Fund Water Entr. /Contractual S UNION BANK 2,101.00 Check Total: 2,101.00 186507 06/11/2009 General Fund R.P. Gymnasium /Telephone AT&T 34.62 186507 06/11/2009 General Fund Pac /Telephone AT&T 34.61 186507 06/11/2009 General Fund R.P. Comm. Cntr /Telephone AT&T 34.62 186507 06/11/2009 General Fund Sign/Telephone AT&T 110.66 ' 186507 06/11/2009 General Fund R.P. Gymnasium /Telephone AT&T 58.69 186507 06/11/2009 General Fund Animal Shelter /Telephone AT&T 30.74 186507 06/11/2009 General Fund Data Processing /Telephone AT&T 29.89 186507 06/11/2009 General Fund Ps Main Station /Telephone AT&T 16.15 186507 06/11/2009 General Fund Publ Works Gen /Telephone AT&T 29.45 Check Total: 379.43 186508 06/11/2009 General Fund Fire /Vehicle Repai BAUER COMPRESSORS 963.98 Check Total: 963.98 186509 06/11/2009 General Fund Park Maint /Spec. Departm BUCHANAN FOOD SERVICE 1,076.91 186509 06/11/2009 General Fund City Hall Bldg/Facilty BUCHANAN FOOD SERVICE 115.02 186509 06/11/2009 General Fund Trees & Parkwys /Spec. Departm BUCHANAN FOOD SERVICE 200.94 Check Total: 1,392.87 186510 06/11/2009 General Fund Personnel /Recruitment/F CA ACCOUNTING SERVICES 224.00 Check Total: 224.00 186511 06/11/2009 General Fund H Pool /Fac Maint/Non- CAL -STEAM 42504 47.45 186511 06/11/2009 General Fund Pac/Admin /Fac Maint/Non- CAL -STEAM #2504 12.08 Check Total: 59.53 186512 06/11/2009. General Fund Contrct/Classes /Contractual S EARLY LEARNING INSTITUTE 295.75 186512 06/11/2009 General Fund Contrct/Classes /Contractual S EARLY LEARNING INSTITUTE -68.25 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 19 Check Number Check Date Fund Name Account Name Vendor Name . Amount General Fund 186520 06/11/2009 General Fund 186520 06/11/2009 General Fund 186520 Check Total: 227.50 186513 06/11/2009 General Fund Fire /Spec. Departm EMS MANAGER 1,395.00 General Fund Check Total: 1,395.00 186514 06/11/2009 l General Fund Rentals -Business Licens RICHARD FERRERO 62.50 Check Total: 62.50 186515 06/11/2009 General Fund City Hall Bldg/Facilty First Alarm Sercurities Servic 109.00 186516 06/11/2009 General Fund 186517 06/11/2009 General Fund 186518 06/11/2009 General Fund 186519 06/11/2009 General Fund 186520 06/11/2009 General Fund 186520 06/11/2009 General Fund 186520 06/11/2009 General Fund 186520 06/11/2009 General Fund 186520 06/11/2009 General Fund 186520 06/11/2009 General Fund 186520 06/11/2009 General Fund Check Total: Non -Department /Training & Edu DAVID FRAZER Check Total: Publ Works Gen /Fac Maint/Non- GRAINGER, INC. Check Total: Non -Department /Miscellaneous GROHE FLORISTS & GREENHOUSE Check Total: Non -Department /Self -Insured HANSEL FORD H Pool /Fac Maint/Non- HOME DEPOT Codding Center /Fac Maint/Non- HOME DEPOT Non -Department /Self -Insured HOME DEPOT Non -Department /Self -Insured HOME DEPOT Alicia Park Bldg/Facilty HOME DEPOT H Pool /Fac Maint/Non- HOME DEPOT H Pool /Fac Maint/Non- HOME DEPOT Check Total: 109.00 3,600.00 3,600.00 11.18 11.18 100.00 100.00 308.44 308.44 8.69. 68.67 4.94 11.96 36.98 21.44 10.37 Check Total: 163.05 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) - Page 20 Check Number Check Date Fund Name Account Name Vendor Name Amount 186521 06/11/2009 General Fund Rec. Programs /Community Gar HORIZON/AUTOMATIC RAIN 60.07 186521 06/11/2009 General Fund Park Maint • /Spec. Departm HORIZON/AUTOMATIC RAIN 44.83 186521 06/11/2009 General Fund Park Maint Bldg/Facilty M HORIZON/AUTOMATIC RAIN 24.49 186521 06/11/2009 General Fund H Pool /Fac Maint/Non- HORIZON/AUTOMATIC RAIN 68.11 186521 06/11/2009 General Fund Park Maint Bldg/Facilty M HORIZON/AUTOMATIC RAIN 32.07 Check Total: 229.57 186522 06/11/2009 General Fund Non -Department /Training & Edu DANIEL C. MARQUEZ 1,693.58 Check Total: 1,693.58 186523 06/11/2009 General Fund Rec Ref Clearing BARBARA MONROE 400.00 186523 06/11/2009 General Fund Rec Ref Clearing BARBARA MONROE 225.00 Check Total: 625.00 186524 06/11/2009 General Fund Contrct/Classes /Contractual S DINNDAYAL MORGAN 154.92 Check Total: 154.92 186525 06/11/2009 General Fund P/S Bldg-Sw /Fac Maint/Non- PACE SUPPLY 03410-00 412.91 Check Total: 412.91 186526 • 06/11/2009 General Fund Rec Ref Clearing GRETCHEN PARADIS 70.00 Check Total: 70.00 186527 06/11/2009 General Fund City Hall /Office Supplie THE PRINTER DOCTOR 386.95 Check Total: 386.95 186528 06/11/2009 General Fund Publ Works Gen /Gas & Oil REDWOOD COAST 569.41 Check Total: 569.41 186529 06/11/2009 General Fund Police /Vehicle Repai REDWOOD LOCK 49.05 Check Total: 49.05 v AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 21 C Check Number Check Date Fund Name Account Name Vendor Name Amount 186530 06/11/2009 General Fund City Manager /Travels & Mee ROHNERT PARK CHAMBER OF 20.00 186530 06/11/2009 General Fund City Council-T&M-Stafford ROHNERT PARK CHAMBER OF 20.00 186530 06/11/2009 General Fund City Council/Travel-Callinan ROHNERT PARK CHAMBER OF 20.00 Check Total: 60.00 186531 06/11/2009 General Fund Fire Nehicle Repai SANTA ROSA AUTO PARTS 42.69 Check Total: 42.69 186532 06/11/2009 General Fund Rec Ref Clearing JENNIFER SANTOS 240.00 Check Total: 240.00 186533 06/11/2009 General Fund H Pool /Fac Maint/Non- SHAMROCK MATERIALS 68661 1,905.63 Check. Total: 1,905.63 186534 06/11/2009 General Fund Pac/Pasco /Advertising/P SO CO REPROGRAPHICS 95.00 186534 06/11/2009 General Fund Storm Drain/Bldg Facility SO CO REPROGRAPHICS 219.39 186534 06/11/2009 General Fund Non -Department /Community Pro SO CO REPROGRAPHICS 180.84 Check Total: 495.23 186535 06/11/2009 General Fund Roberts Lake Pk /Bldg/Facilty UNITED RENTALS, INC 98.74 Check Total: 98.74 186536 06/11/2009 General Fund Non -Department /Community Pro US BANK 547.90 Check Total: 547.90 186537 06/11/2009 General Fund H Pool /Fac Maint/Non- USA BLUEBOOK 812.77 186537 06/11/2009 General Fund Benecia Pool /Fac Maint/Non- USA BLUEBOOK 812.78 Check Total: 1,625.55 186538 06/11/2009 General Fund Data Processing /Spec. Departm ZONE MUSIC 163.50 Check Total: 163.50 Page 22 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Check Number Check Date Fund Name Account Name Vendor Name Amount 186539 06/16/2009 General Fund Standard Ins Payable. LINCOLN NATIONAL LIFE INS CO 5,017.61 186539 06/16/2009 General Fund Emplyee Benfits /Life Ins/Sala LINCOLN NATIONAL LIFE INS CO 895.69. Check Total: 5,913.30 186540 06/16/2009 General Fund Spay/Neuter Voucher $2 DR. JOEL REIF 1,005.00 Check Total: 1,005.00 186541 06/16/2009 Utility Fund Refuse Col Entr/Miscellaneous COMMUNITY VOICE 8,500.00 Check Total: 8,500.00 186542 06/16/2009 Utility Fund Sewer Entr. Bldg/Facilty GRAINGER, INC. 42.76 Check Total: 42.76 186543 06/16/2009 Utility Fund Sewer Entr. Bldg/Facilty HOME DEPOT 279.73 Check Total: 279.73 186544 06/16/2009 Utility Fund Sewer Entr.' /Clothing Allow SUNSET LINEN SERVICE 45.00 Check Total: 45.00 186545 06/16/2009 Utility Fund Sewer Entr. /Contractual S TRUGREEN LANDCARE 28.20 Check Total: 28.20 186546 06/16/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 5.21 186546 06/16/2009 Utility Fund Water Ent/Distrib SystemRepair GRAINGER, INC. 12.18 186546 06/16/2009 Utility Fund Water Ent/Distrib SystemRepair GRAINGER, INC. 142.79 186546 06/16/2009 Utility Fund Water Entr. /Spec Dept Equ GRAINGER, INC. 126.19 Check Total: 286.37 186547 06/16/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 13.35 Check Total: 13.35 186548 06/16/2009 Utility Fund Water Ent/Distrib SystemRepair STONY POINT ROCK QUARRY INC. 490.77 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 23 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 490.77 186549 06/16/2009 Utility Fund Water/Clothing Allowance SUNSET LINEA SERVICE 66.50 Check Total: 66.50 186550 06/16/2009 Utility Fund Water Entr. /Training & Ed WCWWA 495.00 Check Total: 495.00 186551 06/17/2009 General Fund - P E R S Payable CALPERS 19,210.59 186551 06/17/2009 General Fund Pers -Survivorship CALPERS 20.00 Check Total: 19,230.59 186552 06/17/2009 General Fund P E R S Payable CALPERS 19,210.59 186552 06/17/2009 General Fund Pers -Survivorship CALPERS 20.00 Check Total: 19,230.59 186553 06/17/2009 General Fund P/S Personnel /Pers/Employer CALPERS 15,109.37 186553 06/17/2009 General Fund Animal Control /Pers/Employee CALPERS 95.88 186553 06/17/2009 General Fund Animal Control /Pers/Employer CALPERS 199.89 186553 06/17/2009 General Fund City Engineer /Pers/Employee CALPERS 352.74 186553 06/17/2009 General Fund City Engineer /Pers/Employer CALPERS 735.34 186553 06/17/2009 General Fund Inspection /Pers/Employee CALPERS 123.56 186553 06/17/2009 General Fund Inspection /Pers/Employer CALPERS 257.57 186553 06/17/2009 General Fund Publ Works Gen /Pers/Employee CALPERS 922.59 186553 06/17/2009 General Fund Publ Works Gen /Pers/Employer CALPERS 1,923.28 186553 06/17/2009 General Fund Commission /Pers Employee CALPERS 268.84 186553 06/17/2009 General Fund Recreation Adm /Pers/Employer CALPERS 560.43 186553 06/17/2009 General Fund Theatre /Pers/Employee CALPERS 106.61 186553 06/17/2009 General Fund Theatre /Pers/Employer CALPERS 222.22 186553 06/17/2009 General Fund PAC Sign/Pers-Employee CALPERS 29.04 186553 06/17/2009 General Fund PAC Sign / PERS / Employer CALPERS 60.53 186553 06/17/2009 General Fund P E R S Payable CALPERS 429,339.01 186553 06/17/2009 General Fund Pers -Survivorship CALPERS 414.00 186553 06/17/2009 General Fund Pers Redeposit Payable CALPERS 2,541.40 186553 06/17/2009 General Fund City Manager /Pers/Employee CALPERS 299.92 186553 06/17/2009 General Fund City Manager /Pers/Employer CALPERS 625.21 186553 06/17/2009 General Fund Finance /Pers/Employee CALPERS 389.66 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 24 Check Number Check Date Fund Name Account Name Vendor Name Amount 186553 06/17/2009 General Fund Finance /Pers/Employer CALPERS 812.28 186553 06/17/2009 General Fund Data Processing /Pers/Employee CALPERS 67.66 186553 06/17/2009 • General Fund Data Processing /Pers/Employer CALPERS 141.04 186553 06/17/2009 General Fund Planning /Pers/Employee CALPERS 153.34 186553 06/17/2009 General Fund Planning /Pers/Employer CALPERS 319.64 186553 06/17/2009 General Fund Personnel /Pers/Employee CALPERS 80.90 186553 06/17/2009 General Fund Personnel /Pers/Employer CALPERS 168.64 186553 06/17/2009 General Fund Rent Appeals Bd /Pers/Employee CALPERS 76.56 186553 06/17/2009 General Fund Rent Appeals Bd /Pers/Employer CALPERS 159.61 ' 186553 06/17/2009 General Fund P/S Personnel /Pers/Employee CALPERS 5,825.50 Check Total: 462,382.26 186554 06/17/2009 General Fund Fire Prevention /Contractual S AFFILIATED COMPUTER 3,360.38 Check Total: 3,360.38 186555 06/17/2009 General Fund DENNIS AMANTITE 301.64 Check Total: 301.64 186556 06/17/2009 General Fund Police /Contractual S AMR 300.00 Check Total: 300.00 186557 06/17/2009 General Fund Rec Ref Clearing ALICIA ARELLANO 400.00 Check Total: 400.00 186558 06/17/2009 General Fund PATRICK BARNES 225.38 Check Total: 225.38 186559 06/17/2009 General Fund Contrct/Classes /Contractual S RAIZELAH BAYEN 481.00 Check Total: 481.00 186560 06/17/2009 General Fund Rec Ref Clearing MARISHA BROOKS 400.00 186560 06/17/2009 General Fund Rec Ref Clearing MARISHA BROOKS -200.00 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 25 Check Number Check Date Fund Name 186561 06/17/2009 General Fund 186561 06/17/2009 General Fund 186562 06/17/2009 General Fund 186563 06/17/2009 General Fund 186564 06/17/2009 General Fund 186565 06/17/2009 General Fund 186565 06/17/2009 General Fund 186565 06/17/2009 General Fund 186565 06/17/2009 General Fund 186565 06/17/2009 General Fund 186566 06/17/2009 General Fund 186566 06/17/2009 General Fund 186567 06/17/2009 General Fund 186568 06/17/2009 General Fund 186568 06/17/2009 General Fund Account Name Vendor Name Amount Pac /Facility Repa Pac /Facility Repa Police /Contractual S Check Total: BUCHANAN FOOD SERVICE BUCHANAN FOOD SERVICE Check Total: CA JUSTICE DEPT DAWN CERINI Check Total: Check Total: Non -Dept Leases/Transfer Out CITICAPITAL Check Total: Alicia Pool Bldg/Facilty COMMERCIAL POOL SYSTEMS Benecia Pool Bldg/Facilty COMMERCIAL POOL SYSTEMS Ladybug Pool Bldg/Facilty COMMERCIAL POOL SYSTEMS H Pool Bldg/Facilty COMMERCIAL POOL SYSTEMS Magnolia Pool /Fac Maintenanc COMMERCIAL POOL SYSTEMS Check Total: Animal Control /Advertising/P COMMUNITY VOICE Non -Department /Advertising/P COMMUNITY VOICE Check Total: Non -Department /Training & Edu BRIAN DAVIS Check Total: Pac/Rental /Spec. Departm DTC GRIP & ELECTRIC INC Pac/Rental /Spec Dept Equ DTC GRIP & ELECTRIC INC 200.00 163.10 333.58 496.68 1,188.00 1,188.00 5.00 5.00 7,661.42 7,661.42 81.36 81.37 81.37 81.37 81.37 .406.84 500.00 191.40 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 26 691.40 495.96 495.96 200.00 215.50 �I Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 415.50 186569 06/17/2009 General Fund H Pool /Fac Maint/Non- E&M ELECTRIC & MACHINERY, INC. 1,630.23 Check Total: 1,630.23 186570 06/17/2009 General. Fund Magnolia Pool /Fac Maintenanc EUREKA OXYGEN CO 117.72 Check Total: 117.72 186571 06/17/2009 Utility Construction Fund Manhole repair I & I program GHILOTTI CONSTRUCTION CO 80,060.46 186571 06/17/2009 Utility Construction Fund Manhole repair I & I program GHILOTTI CONSTRUCTION CO 8,895.61 Check Total: 88,956.07 186572 06/17/2009 General Fund THEODORE GIESIGE 495.00 Check Total: 495.00 186573 06/17/2009 General Fund Rec Ref Clearing NEVA GOODMAN 15.00 Check Total: 15.00 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 134.82 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 54.51 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 115.59 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC.. 89.47 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 23.70 186574 06/17/2009 General Fund Benecia Pool Bldg/Facilty GRAINGER, INC. 32.26 186574 06/17/2009 General Fund Magnolia Pool /Fac Maintenanc GRAINGER, INC. 32.26 186574 06/17/2009 General Fund Benecia Pool /Fac Maint/Non- GRAINGER, INC. 134.81 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 134.81 186574 06/17/2009 General Fund Benecia Pool Bldg/Facilty GRAINGER, INC. 10.62 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 11.87 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 224.41 186574 06/17/2009 General Fund Benecia Pool /Fac Maint/Non- GRAINGER, INC. 224.41 186574 06/17/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 28.67. . Check Total: 1,252.21 186575 06/17/2009 General Fund Magnolia Pool /Fac Maint/Non- H2Operations 4,950.00 AP -Checks for Approval ( 06/17/2009 - 1:57 PM) Page 27 Check Number Check Date Fund Name Account Name Vendor Name Amount 186575 06/17/2009 General Fund Benecia Pool [Fac Maint/Non- H2Operations 7,700.00 Check Total: 12,650.00 186576 06/17/2009 General Fund City Hall /Fac Maint/Non- HOME DEPOT 4,03 186576 06/17/2009 General Fund Benecia Pool Bldg/Facilty HOME DEPOT 220.58 186576 06/17/2009 General Fund Park Maint Bldg/Facilty M HOME DEPOT 21.71 Check Total: 246.32 186577 06/17/2009 General Fund WARREN K. HOPKINS 1,152.44 Check Total: 1,152.44 186578 06/17/2009 General Fund Alicia Park Bldg/Facilty HORIZON/AUTOMATIC RAIN 8.70 186578 06/17/2009 General Fund Caterpillr Park /Facility Main HORIZON/AUTOMATIC RAIN 261.60 186578 06/17/2009 General Fund Alicia Park Bldg/Facilty HORIZON/AUTOMATIC RAIN 27.25 186578 06/17/2009 General Fund Park Maint Bldg/Facilty M HORIZON/AUTOMATIC RAIN 12.23 186578 06/17/2009 General Fund Benecia Pool /Fac Maint/Non- HORIZON/AUTOMATIC RAIN 63.41 186578 06/17/2009 General Fund Park Maint /Contractual S HORIZON/AUTOMATIC RAIN 935.78 186578 06/17/2009 General Fund Dorotea Park Bldg/Facilty HORIZON/AUTOMATIC RAIN 488.32 186578 06/17/2009 General Fund Park Maint Bldg/Facilty M HORIZON/AUTOMATIC RAIN 45.73 186578 06/17/2009 General Fund Park Maint Bldg/Facilty M HORIZON/AUTOMATIC RAIN 42.83 Check Total: 1,885.85 186579 06/17/2009 General Fund City Hall Bldg/Facilty INFOSTOR 27.32 Check Total: 27.32 186580 06/17/2009 General Fund Publ Works Gen /Training & Ed INTERNATIONAL MUNICIPAL 100.00 Check Total: 100.00 186581 06/17/2009 General Fund Publ Works Gen /Fac Maint/Non- JOHNSTONE SUPPLY 14.77 Check Total: 14.77 186582 06/17/2009 General Fund CHERIE JONES 233.62 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 28 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 233.62 186583 06/17/2009 General Fund Benecia Pool Bldg/Facilty KELLY-MOORE PAINT COMPANY INC. 42.06 Check Total: 42.06 186584 06/17/2009 General Fund Fire /Spec. Departm L.N. CURTIS & SONS 14.85 Check Total: 14.85 186585 06/17/2009 General Fund Non -Department /Miscellaneous NITA LAWRENCE 330.00 Check Total: 330.00 186586 06/17/2009 General Fund Recreation Adm /Contractual S LYNNETTE LOFGREN 200.00 Check Total: 200.00 186587 06/17/2009 General Fund Fire /Spec. Departm MALLORY FIRE 8.78 186587 06/17/2009 General Fund Fire /Uniforms MALLORY FIRE 95.92 Check Total: 104.70 186588 06/17/2009 General Fund Police Books/Pamphle MATTHEW BENDER & CO 25.73 Check Total: 25.73 186589 06/17/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 158.55 186589 , 06/17/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 198.45 186589 06/17/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 508.30 Check Total: 865.30 186590 06/17/2009 General Fund Admin Services /Contractual S NEOGOV 6,250.00 Check Total: 6,250.00 186591 06/17/2009 General Fund Fire Nehicle Repai OPPERMAN & SON, INC. 6.03 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 29 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 30 Check "notal: 6.03 186592 06/17/2009 General Fund Non -Department /Audit Fees OUM 6,250.00 Check Total: 6,250.00 186593 06/17/2009 General Fund Caterpillr Park /Facility Main PACE SUPPLY 03410-00 55.28 Check Total: 55.28 186594 06/17/2009 General Fund Ceramics Studio -Cont Svcs JUDY PAGNUSAT 117.00 Check Total: 117.00 186595 06/17/2009 General Fund Pac /Concessions PEPSI -COLA COMPANY 344.44 Check Total: 344.44 186596 06/17/2009 General Fund Sports Center /Contractual S PETALUMA SCHOOL OF BALLET 281.86 186596 06/17/2009 General Fund Contrct/Classes /Contractual S PETALUMA SCHOOL OF BALLET 315.02 Check Total: 596.88 186597 06/17/2009 General Fund R.P. Gymnasium Bldg/Facilty PETTY CASH 86.14 Check Total: 86.14 186598 06/17/2009 General Fund Sports Center /Fac MaintlNon- POWER INDUSTRIES, INC. 101.92 Check Total: 101.92 186599 06/17/2009 General Fund Benecia Pool Bldg/Facilty PURITY PRODUCTS COMPANY 77.93 186599 06/17/2009 General Fund Ladybug Pool Bldg/Facilty, . PURITY PRODUCTS COMPANY 77.93- 7.93-186599 186599 06/17/2009 General Fund H Pool Bldg/Facilty PURITY PRODUCTS COMPANY 77.95 186599 06/17/2009 General Fund Alicia Pool /Bldg/Facilty PURITY PRODUCTS COMPANY 77.93 Check Total: 311.74 186600 06/17/2009 General Fund Police /Gas & Oil REDWOOD COAST 782.94 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 30 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 31 Check Total: 782.94 186601 06/17/2009 General Fund Publ Works Gen /Spec: Departm REDWOOD LOCK 37.50 . 18660f 06/17/2009 General Fund Publ Works Gen /Spec. Departm . REDWOOD LOCK 583.39 186601 06/17/2009 General Fund Publ Works Gen /Spec. Departm REDWOOD LOCK 3.00 186601 06/17/2009 General Fund Center Bldg/Facilty REDWOOD LOCK 98.48 186601 06/17/2009 General Fund Magnolia Pool /Fac Maintenanc REDWOOD LOCK 76.08 186601 06/17/2009 General Fund Magnolia Pool /Fac Maintenanc REDWOOD LOCK 8.18 186601 06/17/2009 General Fund R.P. Comm. Cntr/Fac Maint/Non- REDWOOD LOCK 37.08 186601 06/17/2009 General Fund Publ Works Gen /Fac Maint/Non- REDWOOD LOCK 298.32 186601 06/17/2009 General Fund Police Nehicle Repai REDWOOD LOCK 78.72 Check Total: 1,220.75 186602 06/17/2009 General Fund Benecia Pool Bldg/Facilty RELIABLE HARDWARE & STEEL CO. 12.75 Check Total: 12.75 186603 06/17/2009 General Fund Rec Ref Clearing YOLIS RIVERA 400.00 Check Total: 400.00 186604 06/17/2009 General Fund Pac/Pasco /Advertising/P SAN FRANCISCO CHRONICLE 706.92 Check Total: 706.92 186605 06/17/2009 General Fund H Pool Bldg/Facilty SCP DISTRIBUTIONS LLC 68.16 186605 06/17/2009 General Fund H Pool Bldg/Facilty SCP DISTRIBUTIONS LLC 5,274.40 Check Total: 5,342.56 186606 06/17/2009 General Fund Non -Department /Dues & Subscr CITY OF SEBASTOPOL 250.00 Check Total: 250.00 186607 06/17/2009 General Fund MARK SHARP 80.99 Check Total: 80.99 186608 06/17/2009 General Fund DOUGLAS SMITH 225.08 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 31 Check Number Check Date Fund Name 186609 06/17/2009 General Fund 186610 06/17/2009 General Fund 186611 06/17/2009 General Fund 186612 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186613 06/17/2009 General Fund 186614 06/17/2009 General Fund 186615 06/17/2009 General Fund Account Name Vendor Name Amount Check Total: Storm Drain/Bldg Facility UNITED RENTALS, INC Check Total: Publ Works Gen Nehicle Repai - VICTORY AUTO PLAZA Check Total: 14,626.98 81.34 81.34 316.41 316.41. AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 32 Check Total: 225.08 Police /Contractual S Stericycle 108.20 Check Total: 108.20 Benecia Pool /Spec. Departm STONY POINT ROCK QUARRY INC. 471.51 Check Total: 471.51 Contrct/Classes /Contractual S SUE STUBBLEBINE 559.31 Check Total: 559.31 Publ Works Gen /Clothing Allo SUNSET LINEN SERVICE 93.75 Check Total: 93.75 Roberts Lake Pk /Contractual S TRUGREEN LANDCARE 958.58 Sunrise Park /Contractual S TRUGREEN LANDCARE 2,038.40 Animal Control /Contractual S _ TRUGREEN LANDCARE 20.10 Center /Contractual S TRUGREEN LANDCARE 24.53 Comm Cntr Grnds /Contractual S TRUGREEN LANDCARE 1,275.94 Library /Contractual S TRUGREEN LANDCARE 11.33 Trees & Parkwys /Contractual S TRUGREEN LANDCARE 4,461.46 Dorotea Park /Contractual S TRUGREEN LANDCARE 1,341.63 Eagle Park /Contractual S TRUGREEN LANDCARE 1,711.32 Golis Park /Contractual S TRUGREEN LANDCARE 2,133.53 Honeybee Park /Contractual S TRUGREEN LANDCARE 650.16 Check Total: Storm Drain/Bldg Facility UNITED RENTALS, INC Check Total: Publ Works Gen Nehicle Repai - VICTORY AUTO PLAZA Check Total: 14,626.98 81.34 81.34 316.41 316.41. AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 32 Check Number Check Date Fund Name Account Name Vendor Name Amount 18661.6 06/17/2009 General Fund P/S Personnel /Eye Care VISION HEALTH OPTOMETRY 150.00 186616 06/17/2009 General Fund P/S Personnel /Eye Care VISION HEALTH OPTOMETRY 150.00 Check Total: 300.00 186617 06/17/2009 General Fund Non -Department /Community Pro WEALTHWOOD GIFTS INC 291.60 Check Total: 291.60 186618 06/17/2009 General Fund H Pool /Fac Maint/Non- WYATT IRRIGATION SUPPLY, INC. 44.51 Check Total: 44.51 186619 06/17/2009 General Fund Data Processing /Spec. Departm ZONE MUSIC 125.00 Check Total: 125.00 186620 06/17/2009 General Fund Rec Ref Clearing ALICIA ZUNIGA 400.00 Check Total: 400.00 186621 06/17/2009 Utility Fund Water Entr. /Spec. Departm HOME DEPOT 226.90 Check Total: 226.90 186622 06/17/2009 Utility Fund Sewer Entr. /Small Tools HOME DEPOT 32.67 Check Total: 32.67 186623 06/17/2009 Utility Fund Sewer Entr. /Vehicle Repair REDWOOD COAST 398.51 Check Total: 398.51 186624 06/17/2009 General Fund Refundable Deposits COMMUNITY VOICE 66.00 Check Total: 66.00 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 33 Check Number Check Date Fund Name Account Name Vendor Name Amount Report Total: 1,353,321.70 AP - Checks for Approval ( 06/17/2009 - 1:57 PM) Page 34 CITY OF ROHNERT PARK To: The Honorable Mayor & Members of the City Council From: Sandra M. Lipitz Interim City Manager Schwarz Dir. Of Admin. Services Date: June 16, 2009 CASH REPORT $127,697.92 CASH BALANCES AS OF MAY 31, 2009 Sec. 2107.5 Engineering General Fund ($11,146,750.73) Traffic Safety Fund 537,842.13 122,719.61 Motor Vehicle License Fees 3,039,747.44 Sec. 2105 Maint./Const. R.E.M.I.F. (19,840.60) ($7,589,001.76) Per Acre For Development Fee Fund 93,928.80 Sewer Service Connection Fee Fund 2,782,513.36 Sewer CapacityCharge Fund 718,422.86 Water/Wastewater Fee Fund(Spec. Sewer Conn. Fund) 208,150.81 Water -Utility Fund 2,390,365.82 Water Utility -Rate Stabilization Fund 800,000.00 Water Utility -Meter Replacement Fund 300,000.00 Water Utility -Capital ProjectsFund 500,000.00 Sewer Utility Fund 7,128,801.68 Garbage Utility Fund (191,449.44) Garbage Utility Fund -Rate Stabilization 380,096.10 Garbage Utility Fund-Diversion/Education Set-aside Fund 239,138.38 General Fund -Refundable Deposits 512,652.76 Sewer Connection Fund -Refundable Deposits 328,951.00 Utility Fund -Refundable Deposits 178,022.71 Improvement Project Fund 1,204,529.83 Gas Tax Fund: Sec. 2107 Maint./Const. $127,697.92 Sec. 2107.5 Engineering 6,000.00 Sec. 2106 Maint.Const. 122,719.61 Sec. 2105 Maint./Const. 103,172.54 SB 140 28,607.83 388,197.90 Capital Outlay Fund 220,950.30 Supplemental Law Enforcement Services (SLESF) Fund 50,000.00 Fire Benefit Assessment(Measure M) Fund 476,742.09 Measure M Streets Fund 269,317.79 F.I.G.R. Fund 703,470.88 Annexation Fees Fund 59,296.42 Rent Appeals Board Fund 52,114.12 Traffic Signals Fund 1,785,466.43 Traffic Congestion AB2928 203,997.28 Prop 1 B Fund 591,363.11 Vehicle Abatement Fund 116,123.93 Performing Arts Center Endowment Fund 1,265,851.00 Petty Cash 3,750.00 Dental Self -Insurance Fund 123,873.58 Spay/Neuter Forfeiture Cash Fund 37,725.72 Crime Prevention Donations Fund 9,425.13 K-9 Donations Fund 3,825.00 Animal Shelter Donations Fund 27,194.21 D.A.R.E. Donations Fund 11,697.63 Y&FS Donations Fund 17,430.77 Senior Center Donations Fund 117,148.90 Sonoma Co. Explorer Advisory Funi 4,681.18 Public Safety Explorer Fund 1,549.36 Alcohol Education Fee Fund 43,240.39 Cotati-RP/SSU Alcohol Coalition 58,801.66 Public Facilities Finance Fee Fund 652,077.10 Assessment Redemption Fund 50.00 General Fund Reserve 1,295,972.00 General Plan Maintenance Fee Fund 327,672.92 General Fund Endowment Reserve 7,891,641.00 Reserve For Self -Insured Losses 1,026,165.00 Reserve For Retired Employee Medical 3,178,807.00 Reserve For Technology Equipment 30,975.06 Reserve For Infrastructure Maintenance 282,385.00 Reserve For Capital Projects 618,176.72 Reserve For P.E.R.S. Costs -Miscellaneous Employees 350,000.00 Reserve for Dev. of Add'I Rec. Facilities 52,214.00 Miscellaneous Reserve(CDC Loan Principal Repayment) 387,000.00 Reserve For Housing Programs 552,968.00 Sub -Total Operating Cash 33,274,461.49 Special Enforcement Unit -South 46,564.77 Cash with Fiscal Agent B of A Acquisition #129661 157,954.19 Cash with Fiscal Agent (2002C Water/Wastewater Revenue Bonds) 0.00 Cash with Fiscal Agent (2005A CSCDA Water/Wastewater Revenue Bonds) 1,420,096.61 Sub -Total City Cash 34,899,077.06 Employee Deferred Compensation(City is Trustee): Deferred Compensation- National Deferred 457 Plan 2,819,077.42 Deferred Compensation- ICMA 401(a) Plan 1,599,697.84 Deferred Compensation- ICMA 457 Plan -Full Time Employees 12,464,187.02 Deferred Compensation- National Deferred -Part Time Employees Plan 371,659.48 Deferred Compensation- ICMA RHS Plan 33,420.94 Total Employee Deferred Compensation 17,288,042.70 TOTAL CASH $52,187,119.76 t, CASH DISTRIBUTION AS OF MAY 31. 2009 Petty Cash $3,750.00 Payroll Checking Account -Exchange Bank 15,383.82 General Checking Account -Exchange Bank @ 0.050% 895,032.68 Recreation Checking Account -Exchange Bank @ 0.050% 27,994.46 Subtotal of Petty Cash and Checking Accounts 942,160.96 Credit Card Payment Savings Accounts: Finance Department 5,888.68 Subtotal of Cash In Credit Card Savings Accounts 5,888.68 Local Agency Investment Fund (LAIF) 21,828,124.65 Sonoma County Investment Pool (SCIP) 141,011.43 Exchange Bank Savings Passbook 43,840.54 Union Bank - Trust for Medium Term Notes 6,110,000.00 Certificates of Deposit 4,250,000.00 Revenue Bonds 1,420,096.61 Investment Accounts -See Schedule of Investments Attached 33,793,073.23 Cash With Fiscal Agent -Energy Conservation Lease @ 0.200% 157,954.19 Subtotal of Cash With Fiscal Agent 157,954.19 Employee Deferred Compensation(City is Trustee): Deferred Compensation -National Deferred 457 Plan 2,819,077.42 Deferred Compensation-ICMA 401(a) Plan 1,599,697.84 Deferred Compensation-ICMA 457 Plan -Full Time Employees 12,464,187.02 Deferred Compensation -National Deferred 457 Plan -Part -Time Employees 371,659.48 Deferred Compensation-ICMA Retirement Health Savings Plan 33,420.94 Total Employee Deferred Compensation 17,288,042.70 Total Cash Distribution May 31, 2009 $52,187,119.76 Investment Yield for May 2009 1.931% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted April 25, 2006. The City currently has sufficient idle funds to meet it's expenditure requirements for the next six months. CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS -MAY 39, 2009 Note (1) These are investments in Certificates of Deposit. Current Market Value and Par Value are typically equal as interest is received monthly. Note (2) Union Bank current market values as of May 31, 2009 are presented. Note (3) These are funds invested in the Local Agency Investment Fund, State of California. Current Market and Par Value are typically equal. Interest is received quarterly and the Par Value remains the same. Note (4) These are funds invested in the Sonoma County Investment Pool. Current Market Value and Par Value are typically equal. Interest is received quarterly and the Par Value remains the same. Note (5) These funds are being held by Union Bank of California acting as a Trustee and Agent for the City of Rohnert Park. The current market values and interest rates are from the monthly statements from Union Bank. INVESTMENT SUMMARY BY TYPE May 31, 2009 Investment Type # of Invmnts Maturity % Investment Investment Valuation Bank Name Type Date Int. Par Value Market Value Source Exchange Bk Savings Svgs N/A 0.499% $43,840.54 $43,840.54 Note (1) Advanta Bank Corp. C.D. 06/04/09 5.120% 99,000.00 99,000.00 Note (1) First Commercial Bank C.D. 06114/09 5.480% 99,000.00 99,000.00 Note (1) The Cowlitz bank C.D. 07/20/09 5.480% 99,000.00 99,000.00 Note (1) Plaza Bank C.D. 07131/09 5.450% 99,000.00 99,000.00 Note (1) West Sound Bank C.D. 09/10/09 5.350% 99,000.00 99,000.00 Note (1) Cooperative Bank C.D. 09/11109 5.260% 99,000.00 99,000.00 Note (1) First Community Bank -Whitehall C.D. 09/22/09 2.820% 99,000.00 99,000.00 Note (1) Rio Bank C.D. 10112/09 5.150% 99,000.00 99,000.00 Note (1) Business Bank of Fox Rvr Vly C.D. 10130/09 5.000% 99,000.00 99,000.00 Note (1) First Federal Bank of Calif. C.D. 12116109 5.500% 99,000.00 99,000.00 Note (1) California Credit Bank C.D. 12116/09 3.053% 99,000.00 99,000.00 Note (1) Heritage Bank C.D. 01/11110 5.300% 99,000.00 99,000.00 Note (1) National Republic Bank of Chica C.D. 01/11/10 2.850% 99,000.00 99,000.00 Note (1) Wire Grass FCU C.D. 01130/10 5.400% 99,000.00 99,000.00 Note (1) Coastal Community Bank C.D. 05/03110 3.750% 99,000.00 99,000.00 Note (1) Golden Security Bank C.D. 05111110 5.260% 90,000.00 90,000.00 Note (1) Bank of St. Petersburg C.D. 06125110 5.492% 99,000.00 99,000.00 Note (1) First Bank of Puerto Rico C.D. 08115/10 4.250% 99,000.00 99,000.00 Note (1) Inland Northwest Bank C.D. 10130110 5.100% 99,000.00 99,000.00 Note (1) Citizen's Bank C.D. 11123110 3.702% 99,000.00 99,000.00 Note (1) Prime Alliance Bank of Utah C.D. 11126110 4.100% 99,000.00 99,000.00 Note (1) Bay National Bank C.D. 01/19/11 3.150% 99,000.00 99,000.00 Note (1) Saigon National Bank C.D. 02/07/11 2.750% 99,000.00 99,000.00 Note (1) The Coastal Bank C.D. 02/19111 4.500% 99,000.00 99,000.00 Note (1) Equity Bank C.D. 03111109 2.650% 99,000.00 99,000.00 Note (1) Innovation Bank C.D. 03113111 2.250% 99,000.00 99,000.00 Note (1) Cascade Bank C.D. 04104111 3.340% 99,000.00 99,000.00 Note (1) Mutual of Omaha Bank C.D. 04125/11 2.570% 99,000.00 99,000.00 Note (1) Cole Taylor Bank C.D. 05122111 4.080% 99,000.00 99,000.00 Note (1) First Financial Bank C.D. 05/26/11 4.000% 99,000.00 99,000.00 Note (1) Sovereign Bank C.D. 07131111 3.630% 100,000.00 100,000.00 Note (1) First Federal S & L -San Rafael C.D. 03122/12 2.900% 99,000.00 99,000.00 Note (1) Frontier State Bank C.D. 04130/12 5.290% 99,000.00 99,000.00 Note (1) Ensign Bank C.D. 08/20/12 3.930% 99,000.00 99,000.00 Note (1) Bank of Nashville C.D. 08/06112 4.000% 99,000.00 99,000.00 Note (1) American Bank C.D. 04127/13 3.200% 99,000.00 99,000.00 Note (1) Capital One Bank C.D. 07108/13 4.880% 99,000.00 99,000.00 Note (1) Merchantile Trust C.D. 07/10/13 4.850% 99,000.00 99,000.00 Note (1) Central Progressive Bank C.D. 08/29/13 5.100% 99,000.00 99,000.00 Note (1) World's Foremost Bank C.D. 09/20113 5.250% 100,000.00 100,000.00 Note (1) Discover Bank C.D. 10120113 5.110% 99,000.00 99,000.00 Note (1) McFarland State Bank C.D. 10128113 4.940% 99,000.00 99,000.00 Note (1) Columbia River Bank C.D. 04/24114 3.520% 99,000.00 99,000.00 Note (1) Total C.D.s 4.295% $4,250,000.00 $4,250,000.00 FHLMC MTN#3128X7TT1 M.T.N. 06102/11 3.625% $1,000,000.00 $10,000,090.00 Note (2) FHLMC MTN#3128X8JB9 M.T.N. 02/17/12 2.450% 1,000,000.00 1,006,810.00 Note (2) FHLB MTN#3133XT6C5 M.T.N. 02/27112 2.450% 1,000,000.00 1,003,440.00 Note (2) FFCB MTN#1331GSD2 M.T.N. 10/09/12 2.550% 1,000,000.00 1,002,190.00 Note (2) FHLMC MTN#3128X8PZ9 M.T.N. 03126114 2.500% 1,000,000.00 1,001,310.00 Note (2) FHLMC MTN#3128X8ZN5 M.T.N. 05/19114 2.000% 1,110,000.00 1,112,852.70 Note (2) Total Medium Term Notes 0.879% $6,110,000.00 $15,126,692.70 State of Calif: LAIF Pooled NIA 1.530% $21,828,124.65 $21,828,124.65 Note (3) So. Co. Investmt. Pool Pooled N/A 1.935% 141,011.43 141,011.43 Note (4) Total Managed Pools 1.533% $21,969,136.08 $21,969,136.08 Subtotal(See Investment Summary below) $32,372,976.62 $41,389,669.32 2002C W/WW Revenue Bonds Project Acct. 0.000% 0.00 0.00 Note (5) 2002C W/W W Revenue Bonds Inst Pmt Acct. 0.000% 0.00 0.00 Note (5) 2005A CSCDA W/W Rev Bonds -Clearing A/C 0.000% 0.00 0.00 Note (5) 2005A CSCDA W/W Rev Bonds -Revenue A/C 0.000% 0.00 0.00 Note (5) 2005A CSCDA W/W Rev Bonds- Interest Fund 0.000% 0.00 0.00 Note (5) 2005A CSCDA W/W Rev Bonds -Principal Fd. 0.000% 0.00 0.00 Note (5) 2005A CSCDA W/W Rev Bonds -COI Acct. 0.000% 0.00 0.00 Note (5) 2005A CSCDA W/W Rev Bonds -Installment Fd 0.000% 0.00 0.00 Note (5) 2005A CSCDA W/W Rev Bonds -Project Acct. 0.010% 1,420,096.61 1,420,096.61 Note (5) Revenue Bond Totals 0.010% $1,420,096.61 $1,420,096.61 Totals $33,793,073.23' $42,809,765.93 Note (1) These are investments in Certificates of Deposit. Current Market Value and Par Value are typically equal as interest is received monthly. Note (2) Union Bank current market values as of May 31, 2009 are presented. Note (3) These are funds invested in the Local Agency Investment Fund, State of California. Current Market and Par Value are typically equal. Interest is received quarterly and the Par Value remains the same. Note (4) These are funds invested in the Sonoma County Investment Pool. Current Market Value and Par Value are typically equal. Interest is received quarterly and the Par Value remains the same. Note (5) These funds are being held by Union Bank of California acting as a Trustee and Agent for the City of Rohnert Park. The current market values and interest rates are from the monthly statements from Union Bank. INVESTMENT SUMMARY BY TYPE May 31, 2009 Investment Type # of Invmnts % Of Portfolio Avg. YTM Par Value Market Value Average Days TM Passbook Svgs-M.M.A.'s 1.00 0.14% 0.499% $ 43,841 $ 43,841 1.00 CD's -Banks 43.00 13.13% 4.295% 4,250,000 4,250,000 685.00 Managed Pools(LAIFISCIP) 2.00 67.86% 1.533% 21,969,136 21,969,136 1.00 Medium Term Notes 6.00 18.87% 0.879% 6,110,000 15,126,693 1,173.00 51.00 100.00% $ 32,372,977 $ 41,389,669 Project No. and Description IMPROVEMENT PROJECT FUND Fiscal Year 2008/2009 Summary of Revenue & Expenditures As of May 31, 2009 Balance @ 30 -Jun -08 Current Fiscal Year Balance @ Revenue Expenditures 31 -May -09 1977-04 Transport Avenue Ext.A.D. 28,487.98 0.00 0.00 28,487.98 1978-01 SnyderLn/Hinebaugh Cr A.D. 22,319.67 0.00 0.00 22,319.67 1979-05 Classic Ct. Assess.Dist. 7,387.21 0.00 0.00 7,387.21 1979-10 Laguna Verde Assess.Dist. 10,122.68 0.00 0.00 10,122.68 1983-10 Professional Ctr Dr.A.D. 26,703.40 0.00 0.00 26,703.40 2003-11 Parallel Sewer Interceptor 19,045.28 0.00 87.00 18,958.28 2003-12 Booster Pumps -Tanks 1,2&3 (78,367.96) 78,367.42 304.54 (305.08) 2003-26 Sports Centre Renovation (1,332.50) 1,332.50 0.00 0.00 2004-03 Comm Meter Install. -Phase II (3,684.51) 0.00 190.30 (3,874.81) 2004-05 Eastside Sewer Project (847,609.76) 3,493,164.79. 1,047,278.17 1,598,276.86 2004-08 Water Storage Tanks 1, 2 & 3 189,953.44 0.00 420.44 189,533.00 2004-09 Playgrd Fall Mat'I Replacement 0.00 0.00 0.00 0.00 2004-12 Canon Manor Sewer Project (19,254.96) (22,189.32) 173,007.50 (214,451.78) 2004-15 University Dist. Specific Plan (18,504.83) 0.00 (21,991.53) 3,486.70 2004-16 Northeast District Specific Plan (49,118.53) 0.00 8,245.20 (57,363.73) 2004-17 Southeast District Specific Plan (95,902.75) 52,305.71 19,662.05 (63,259.09) 2004-18 Northwest District Specific Plan (1,046.99) 0.00 5,354.35 (6,401.34) 2004-19 Wilfred/Dowdell Dist. Spec. Plan (128,171.65) 0.00 9,156.25 (137,327.90) 2004-20 Public Facs.Finance Spec. Plan 0.00 0.00 6,852.05 (6,852.05) 2004-21 Water Supply Assmt. Project 52,853.89 33,664.49 93,208.87 (6,690.49) 2004-22 Bond District Formation 88.26 0.00 0.00 88.26 2004-25 Stadium Lands Specific Plan 0.00 0.00 33,801.19 (33,801.19) 2004-28 S Park Play Equip. Replacement 0.00 0.00 0.00 0.00 2004-29 C Park Play Equip. Replacement 0.00 0.00 0.00 0.00 2004-31 G Park Basketball Court Overlay 0.00 0.00 0.00 0.00 2004-32 H Park Basketball Court Overlay 0.00 0.00 0.00 0.00 2004-33 City Hall Acquisition/Renovation 1,322,497.72 1,512,985.55 2,153,326.93 682,156.34 2004-34 Energy Efficiency Program 67,928.24 0.00 15,547.64 52,380.60 2005-01 Cathodic Protection -Tanks 3&4 (0.00) 99,791.96 223,842.25 (124,050.29) 2005-02 R.P. Expressway Maintenance 0.00 597,581.11 597,705.87 (124.76) 2005-03 Recycle Wtr Sys Expansion (9,121.66) 0.00 217.75 (9,339.41) 2005-07 Coleman Creek Drain Ext. 58,927.31 0.00 1,465.93 57,461.38 2005-09 1993 Consolidated A.D 0.00 0.00 0.00 0.00 2005-10 RPX Widening -East 0.00 0.00 17,736.86 (17,736.86) 2005-16 Corp Yard Warehouse Reroof 10,130.00 0.00 10,130.00 0.00 2006-04 Copeland Creek Drainage Facility 60,417.61 0.00 839.90 59,577.71 2006-08 2007 Streets Rehab Project (683,978.01) 531,008.97 428,617.47 (581,586.51) 2006-09 Water Tank#8 Project (25,276.27) 25,759.61 1,982.17 (1,498.83) 2006-11 Copeland Creek Bike Path 0.00 391,434.09 380,956.92 10,477.17 2006-12 Bodway Pkwy Bike Path (1,895.09) 2,041.74 146.65 0.00 2006-14 Sonoma Mtn Village Development (6,577.63) 0.00 5,974.69 (12,552.32) 2006-17 101/Wilfred Wtr Vault Relocation (51,879.59) 122,748.34 115,981.00 (45,112.25) 2007-02 Eastside Trunk Sewer Proj-Phase : (0.00) 0.00 2,454.20 (2,454.20) 2007-03 Snyder Ln/Bridge Widening (0.00) 0.00 12,371.55 (12,371.55) 2007-04 RPX East Bike Lane (86,401.38) 151,059.89 64,658.31 0.20 2007-12 Inflow/Infiltration Reduction 0.00 0.00 7,768.36 (7,768.36) 2007-13 08 Various Street Surface Repair 0.00 363,581.50 364,326.83 (745.33) 2007-14 Overlay/Reconstr-Lancaster Dr. 0.00 79,783.07 101,668.10 (21,885.03) 2007-15 Adrian Dr Underground Phase II (2,066.16) 0.00 412.90 (2,479.06) 2007-17 Playground Renovation (72.82) 0.00 81,695.44 (81,768.26) 2007-18 Manhole Repair I & I Program 0.00 0.00 22,188.58 (22,188.58) 2007-19 Trail to Crane Creek Park (867.29) 0.00 2,977.05 (3,844.34) 2008-02 2009 Street Surface Repairs 0.00 17,000.00 26,234.93 (9,234.93) 2008-03 Tanks 1,3 & 4 Exterior Recoat 0.00 0.00 16.29 (16.29) 2009-01 American Recov Act St Maint 0.00 0.00 71,649.34 (71,649.34) 2009-02 2009 Sewer Main Rehabilitation 0.00 0.00 4,153.65 (4,153.65) Sub -total ($234,267.65) $7,531,421.42 $6,092,623.94 $1,204,529.83 Accounts Receivable $0.00 $0.00 $0.00 Total Improvement Project Fund (234,267.65) $1,204,529.83 Y IMPROVEMENT PROJECT FUND Fiscal Year 200812009 Recap of Project Expenditures As of May 31, 2009 Est. Total Current Mo. Fiscal Year Expenditures Project Project No. and Description: Expenditures Expenditures Total Expenditures 1977-04 Transport Ave Ext. A.D. 0.00 0.00 1,276,422.74 1,305,000 1978-01 SnyderLnlHinebaughCr A.D. 0.00 0.00 573,379.87 595,700 1979-05 Classic Court Assess. Dist. 0.00 0.00 158,194.99 165,600 1979-10 Laguna Verde Assess. Dist. 0.00 0.00 1,522,881.45 1,533,000 1983-10 Professional Center Drive 0.00 0.00 532,278.67 550,000 2003-11 Parallel Sewer Interceptor 0.00 87.00 10,217,864.40 10,300,000 2003-12 Booster Pumps -Tanks 1,2 & 3 21.75 304.54 619,839.32 110,000 2003-26 Sports Centre Renovation 0.00 0.00 1,332.50 4,000,000 2004-03 Comm Meter Install. -Phase II 0.00 190.30 2,711,414.07 1,600,000 2004-05 Eastside Sewer Project 17,019.22 1,047,278.17 12,850,753.65 6,558,600 2004-08 Water Storage Tanks 1,2 &3 0.00 420.44 161,584.54 2,235,300 2004-09 Playground Fall Matl Replcmnt 0.00 0.00 81,290.02 137,336 2004-12 Canon Manor Sewer Project '216.00 173,007.50 597,403.77 2,000,000 2004-15 University District Specific Plan (24,102.51) (21,991.53) 421,686.83 TBD 2004-16 Northeast District Specific Plan 2,857.55 8,245.20 86,651.05 TBD 2004-17 Southeast District Specific Plan 2,118.75 19,662.05 144,852.12 250,000 2004-18 Northwest District Specific Plan (2,716.05) 5,354.35 11,031.95 400,000 2004-19 WilfredlDowdell Dist. Spec Plan 337.50 9,156.25 137,327.90 TBD 2004-20 Public Facs.Finance Spec. Plan 980.00 6,852.05 152,273.31 TBD 2004-21 Water Supply Assmt. Project 315.00 93,208.87 1,340,329.88 1,232,000 2004-22 Bond District Formation ' . 0.00 0.00 33,498.38 TBD 2004-25 Stadium Lands Specific Plan 1,028.75 33,801.19 54,755.74 100,000 2004-28 S Park Play Equip. Replacement 0.00 0.00 163,344.06 115,000 2004-29 C Park Play Equip. Replacement 0.00 0.00 100,526.25 120,000 2004-31 G Park Basketball Court Overlay 0.00 0.00 11,930.00 20,900 2004-32 H Park Basketball Court Overlay 0.00 0.00 14,580.00 18,100 2004-33 City Hall Acq.IRenovation 6,316.89 2,153,326.93 8,181,444.84 8,200,000 2004-34 Energy Efficiency Program 195.75 15,547.64 1,139,988.11 1,176,000 2005-01 Cathodic Protection -Tanks 3&4 39,703.54 223,842.25 259,021.04 450,000 2005-02 R.P. Expressway Maintenance 21.75 597,705.87 1,782,095.00 1,670,000 2005-03 Recycle Wtr Sys Expansion 0.00 217.75 9,339.41 12,750,000 2005-07 Coleman Creek Drain Ext. 0.00 1,465.93 545,160.56 532,000 2005-09 1993 Consolidated A.D. 0.00 0.00 0.00 2,065 2005-10 RPX Widening -East 17,685.21 17,736.86 35,001.72 9,302,170 2005-16 Corp Yard Warehouse Reroof 0.00 10,130.00 107,010.41 130,000 2006-04 Copeland Creek Drainage Facility 21.75 839.90 4,907.68 4,065,000 2006-08 2007 Streets Rehab Project 65.25 428,617.47 1,531,383.78 1,267,280 2006-09 Water Tank #8 Project 108.75 1,982.17 38,607.09 4,646,471 2006-11 Copeland Creek Bike Path 21.75 380,956.92 421,088.24 511,000 2006-12 Bodway Pkwy Bike Lane 0.00 146.65 42,041.74 40,000 2006-14 Sonoma Mtn Village Development 177.75 5,974.69 12,552.32 400,000 2006-17 101/Wilfred Wtr Vault Relocation, 136.00 115,981.00 167,860.59 233,195 2007-02 Eastside Trunk Swr Proj-Phase 2 522.00 2,454.20 20,171.11 11,207,817 2007-03 Snyder Lane/Bridge Widening 0.00 12,371.55 52,776.89 4,680,118 2007-04 RPX East Bike Lane 0.00 64,658.31 151,059.69 168,400 2007-12 Inflowllnfiltration Reduction 0.00 7,768.36 87,365.13 500,000 2007-13 08 Various Street Surface Repair 435.98 364,326.83 384,619.36 860,547 2007-14 OverlaylReconstr-Lancaster Dr. 10,661.97 101,668.10 125,568.36 1,344,089 2007-15 Adrian Dr Underground Phase II 21.75 412.90 2,479.06 831,900 2007-17 Playground Renovation 17,736.00 81,695.44 81,768.26 208,500 2007-18 Manhole Repair I & I Program 2,598.61 22,188.58 22,237.62 100,000 2007-19 Trail to Crane Creek Park 0.00 2,977.05 3,844.34 711,270 2008-02 2009 Street Surface Repairs 1,960.50 26,234.93 26,234.93 295,131 2008-03 Tanks 1,3 & 4 Exterior Recoat 0.00 16.29 16.29 662,416 2009-01 American Recov Act St Maint 23,046.59 71,649.34 71,649.34 1,900,000 2009-02 2009 Sewer Main Rehabilitation 3,592.30 4,153.65 4,153.65 600,000 TOTALS $123,106.05 $6,092,623.94 $49,288,874.02 $102,791,905 CAPITAL OUTLAY FUND Fiscal Year 2008/2009 Summary of Revenue and Expenditures May 31, 2009 Total Capital Outlay Fund $217,573.64 $0.00 $0.00 $220,950.30 Balance @ Current Fiscal Year Balance @ CAPITAL OUTLAY FUND: June 30, 2008 Revenue Expenditures May 31, 2009 Residential $217,573.64 $0.00 $0.00 220,950.30 Community Facilities 0.00 0.00 0.00 0.00 Open Space 0.00 0.00 0.00 0.00 Total Capital Outlay Fund $217,573.64 $0.00 $0.00 $220,950.30 M Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) held on the 2nd & 4`s Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/23/09 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 4(4) synchronized with above timeframe of Assistant City Attorney review, and an email copy to for the City Clerk for drafting agendas RESOLUTION NO. 2009-57 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior'to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliancemith Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 23, 2009 Department: Recreation Submitted By: Guy Miller, Recreation Services Manager Submittal Date: June 5, 2009 Agenda Title: Approval of Rental Agreement with the Piranha Swim Team for the Use of Honeybee and Magnolia Pools Requested Council Action: Adopt Resolution Approving Rental Agreement Summary: The Piranha Swim Team and City have had an existing agreement for the use of Honeybee Pool for youth swim team practices and swim meets. The agreement expired on December 31, 2008 and has been extended on a month-to-month basis since then. The team pays a monthly rental fee for the use of Honeybee Pool, which helps offset the added cost of heating the pool during the winter months. This arrangement will also allow other city swim programs, such as lap swim and water exercise, to be run year-round. The Piranha team has successfully completed six years of rental and the agreement has been mutually beneficial. Staff recommends a renewal of the agreement for an additional 18 month term. Enclosures: Resolution Rental Agreement CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b RESOLUTION NO. 2009-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A RENTAL AGREEMENT WITH THE ROHNERT PARK PIRANHA SWIM TEAM FOR USE OF THE HONEYBEE AND MAGNOLIA POOLS WHEREAS, the Rohnert Park Piranha Swim team is a non-profit youth organization that serves a large number of Rohnert Park youth; and WHEREAS, the CITY owns Honeybee Pool and has a desire for these pools to be used to its maximum capacity; and WHEREAS, the CITY has a strong desire to provide recreational opportunities for the youth of Rohnert Park and recognizes that the Piranha Swim Team provides such opportunities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the Rental Agreement with the Rohnert Park Piranha Swim Team for the use of -space at Honeybee Pool, and authorize the Mayor to execute same for and on behalf of the City of Rohnert Park. BE IT FUTHER RESOLVED that the City Manager is directed to implement the terms and conditions of said Lease Agreement. DULY AND REGULARLY ADOPTED this 23rd day of June, 2009. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk RENTAL AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE PIRANHA SWIM TEAM FOR THE USE OF HONEYBEE POOL This agreement ("Agreement") is entered into by and between the City of Rohnert Park, a municipal corporation ("CITY") and the Piranha Swim Team ("TEAM") effective June 13, 2009 ("Effective Date"). RECITALS A. CITY owns Honeybee Swimming Pool ("Pool"), which is available for the use of the citizens and organized groups of Rohnert Park. B. TEAM, a Rohnert Park community youth activity organization, needs a location for team swimming practices and meets. C. The CITY desires to maximize the use of the Pool and provide safe and beneficial programs and activities for youth. D. The purpose of this Agreement is for City to provide swimming pool access for the TEAM at the Pool for practice sessions and swim meets in accordance with the terms specified herein. NOW, THEREFORE, in consideration of the foregoing and the mutual promises and covenants hereinafter contained, the parties agree as follows: AGREEMENT 1. , INCORPORATION OF RECITALS. The recitals set forth above, and all defined terms set forth in such recitals and in the introductory paragraph preceding the recitals, are hereby incorporated into this Agreement as if set forth in full. 2. CITY OBLIGATIONS. City agrees to provide the following to TEAM: a. Rent the Pool to TEAM beginning on June 13,'2009 until December 31, 2010 ("Term"). b. Provide access and use of Pool per the scheduled outlined in Exhibit "A". c. Provide storage shelves located in the Pool's mechanical building. d. Provide access to the Pool office, to be used by TEAM coaches only. e. Provide and maintain competitive swimming pool components, which shall be limited to starting blocks, backstroke pennants, and lane line dividers. 1192335v1B 80078/0012 3. TEAM OBLIGATIONS. TEAM agrees to the following conditions as part of this Agreement: a. At all times during the term of this Agreement, TEAM shall maintain insurance coverage as follows: 1. Liability Insurance. Comprehensive general liability insurance with the following minimum limits: $2,000,000 per occurrence $4,000,000 annual aggregate $4,000,000 umbrella coverage The TEAM shall name the CITY's officers, officials, employees and agents, while acting in that capacity, as additional insureds. The TEAM umbrella policies must be at least as broad as the TEAMS' liability coverage. The TEAM's insurance shall be primary as to liability arising from its use of the Pool. The TEAM shall provide the CITY with written proof of such coverage upon execution of this Agreement, and shall further provide the CITY with thirty (30) days written notice of a material change to or cancellation of such coverage. 2. Workers Compensation Insurance. The TEAM shall maintain Workers Compensation Insurance for its employees as required by State law. b. To the fullest extent permitted by law, TEAM shall, at TEAM's sole expense and with counsel reasonably acceptable to CITY, defend, indemnify, and hold harmless CITY and CITY's officers, officials, employees and agents from and against all claims (including demands, losses, actions, causes of action, damages, liabilities, expenses, changes, assessments, fines or penalties of any kind, and costs including consultant and expert fees, court costs and attorney's fees) from any cause, arising out of or relating (directly or indirectly) to this Agreement, including without limitation: 1. The use or occupancy, or manner of use or occupancy, of the Pool by TEAM; 2. Any act, error, omission, or negligence of TEAM or of any subtenant, invitee, guest, contractor or licensee of TEAM or any subtenant in, on or about the Pool; " 3. TEAM's conducting of its business in connection with Pool activities; 4. Any alterations, activities, work, or things done, omitted, permitted, allowed, or suffered by TEAM in, at, or about the Pool, including any violation of or failure to comply with any applicable laws, statues, ordinances, standards, rules, regulations, orders, decrees, .or judgments in existence on the Effective Date or enacted, promulgated, or issued after the date of this Agreement; and 5. Any breach or default in performance of any obligation or TEAM's part to be performed under this Agreement, whether before or during the Term or after its expiration or earlier termination. 1192335v1B 80078/0012 6. This indemnification extends to and includes, without limitation, claims for: i. Injury to any persons (including death at any time resulting from that injury); ii. Loss of, injury or damage to, or destruction of property (including loss of use at any time resulting from that loss, injury, damage, or destruction); and iii. All economic losses and consequential or resulting damage of any kind. TEAM's indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement. c. TEAM shall maintain the premises in a manner satisfactory to CITY which includes but is not limited to: keeping bathroom and dressing rooms, pool deck area, offices and storage rooms clear of litter, debris, clothing, etc. d. TEAM shall prevent parents and swimmers from entering the Pool office except in the case of emergency or, with CITY'S written approval, during special events. e. TEAM may not allow anyone to use the Pool, other than for regular practices or competitions conducted by the TEAM, without written approval of the CITY. f. TEAM shall adhere to all safety rules as set forth by the CITY for safe operation of the pool. 4. RENTAL PAYMENT a. The TEAM will pay CITY a monthly rental fee ("Rental Fee") equal to One - Thousand Seven -Hundred Dollars ($1,700.00), with the first payment due for the month of June 2009 to be paid to CITY no later than June 15'', 2009. b. The Rental Fee will be due and payable by TEAM to CITY in full on the fifteenth (15'') day of each month for that month. Any unpaid rent will be considered delinquent if not paid by such date. c. Immediately upon the full execution of this Agreement, TEAM shall provide City with a security deposit in the amount'of One Thousand Dollars ($1,000.00) ("Deposit"). The Deposit will be retained by the City for the term of the contract / agreement and may be applied to any unpaid rent or used to make any necessary repairs to damage deemed caused by the TEAM. d. Rental Payments will be submitted to: City of Rohnert Park Accounts Receivable P.O. Box 1489 Rohnert Park, CA 94928 1192335v1B 80078/0012 q 5. MISCELLANEOUS: a. CITY may use the Pool during such times that TEAM does not have a competition or regular practice scheduled for City -sponsored events and programs. Such CITY use shall be allowed without reimbursement or credit to the TEAM. b. Either party may terminate this Agreement by submitting to the other party written notice thirty (30) days prior to the termination date. In the case of the termination of this Agreement, the TEAM shall be liable for any obligation hereunder, including payment of rent through and until the date of termination. c. Failure of the TEAM to abide by any of the provisions of this Agreement will be grounds for immediate cancellation by CITY and forfeiture of all moneys paid by TEAM to date. IN WITNESS WHEREOF, the parties hereto have affixed their names and seals of day and year first above written. Date: City of Rohnert Park, a Municipal Corporation By: Mayor Authorized by Resolution No. Date: Piranha Swim Team By:, President Authorized by Resolution No. Approved as to form by: City Attorney 1192335v1B 80078/0012 R V EXHIBIT "A" DATES AND HOURS OF POOL USE HONEYBEE POOL June 13, 2009 through August 3, 2009 Mon. Fri. 5:30 am -7:00 am Shared -with two lanes for lap swim at 6:00 am Mon. — Fri. 4:15 pm -7:15 pm 6lanes August 4, 2009 through December 31, 2009 Mon., Wed., Fri. 5:30 am -7:00 am Shared with two lanes for Lap Swim at 6:00 am Mon. — Fri. 3:30 pm -7:30 pm Shared with Lap Swim at 6:30 pm Sat. 7:00 am -9:00 am 6 Lanes January 1, 2010 through February 10, 2010 Mon., Wed., Fri. 5:30 am -7:00 am Shared with two lanes for lap swim at 6:00 am Mon. — Fri. 3:30 pm -7:30 pm Shared with Lap Swim at 6:30 pm Sat. 7:00 am -9:00 am 6 Lanes February 11, 2010 through May 13, 2010 Mon., Wed., Fri. 5:30 am -7:00 am Shared with two lanes for lap swim at 6:00 am Mon. — Fri. 4:30 pm -5:00 pm. 3 lanes only (pool shared with RCHS) 5:00 pm -6:30 pm 6lanes 6:30 pm -8:00 pm Shared with Lap Swim at 6:30 pm May 14, 2010 through June 13, 2010 Mon., Wed., Fri. 5:30 am -7:00 am Shared with two lanes for lap swim at 6:00 am Mon. —Fri. 3:30 pm -7:30 pm Shared with Lap Swim at 6:30 pm , Shared with on lane for lessons last two weeks of May from 4:00 pm — 5:00 pm June 14, 2010 through August 2, 2010 Mon. — Fri. 5:30 am -7:00 am Shared with two lanes for lap swim at 6:00 am Mon. Fri. 4:15 pm -7:15 pm 6lanes August 3, 2010 through December 31, 2010 Mon., Wed., Fri. 5:30 am -7:00 am Shared with two lanes for Lap Swim at 6:00 am Mon. — Fri. 3:30 pm -7:30 pm Shared with Lap Swim at 6:30 pm Sat. 7:00 am -9:00 am 6 Lanes 1192335v1B 80078/0012 Agenda Packet Preparation TEVIELI IES for Regular City Council Meetings (This section for City Clerk Use Only} held on the 2"d & 4`h Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/23/09 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM N0.4(4) synchronized with above timeframe of Assistant City Attorney review, and an email copy to for the City Clerk for drafting agendas RESOLUTION NO. 2009-58 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 23, 2009 Department: Public Works Submitted By: Angie Smith, Purchasing Agent Submittal Date: June 12, 2009 Agenda Title: Authorization to Purchase Three (3) Commercial Mowers for the Public Works Department Requested Council Action: Approve Resolution Authorizing Purchase of Three (3) Commercial Mowers for the Public Works Department Summary: The Public Works Department will begin handling landscape maintenance for City owned property with in-house personnel beginning in fiscal year 2009/2010. In order to maintain the lawn care throughout the City the department must purchase commercial mowers. These commercial mowers allow the department to mow acres of lawn in a short amount of time, thus freeing staff to move on to other maintenance needs quickly. Funds for said mowers will be available in fiscal year 2009/2010 under account 3410-9510. Staff has researched prices for mowers that best fit the needs of the City and the Department. Said mowers are available through the cooperative purchasing program on the State of California Multiple Award Schedule (CMAS) # 4-07-51-0019A. The dealer that is awarded the state contract is West Cal Tractor of Santa Rosa, California. The total cost for the three (3) mowers is $65,169.74. As per the City Ordinance, Section 3.04.080 allows for Cooperative Purchasing, the City is exercising the right to purchase said mowers by way of cooperative purchasing. Therefore, it is staff's recommendation to purchase said mowers through CMAS Contract #4-07- 51-0019A, from West Cal Tractor of Santa Rosa, California in the amount of $65,169.74 and purchase in fiscal year 2009/2010. Enclosures: Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOiNL IENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 03 009) JH:TG-S:05-b cry �# r RESOLUTION NO. 2009-58 A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) COMMERCIAL MOWERS FOR THE PUBLIC WORKS DEPARTMENT WHEREAS, the Public Works Department will begin handling landscape maintenance with in-house personnel in fiscal year 2009/2010; and WHEREAS, maintaining lawn care for City owned property requires commercial mowers; and WHEREAS, said mowers are available for purchase through the cooperative purchasing program on the State of California Multiple Award Schedule (CMAS) #4-07- 51-0019A; and WHEREAS, the dealer that is awarded the state contract is West Cal Tractor of Santa Rosa, California; and WHEREAS, the total cost for the three (3) commercial mowers is $65,169.74. NOW, THERFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park hereby authorizes the City Manager to handle all details and execute any and all documents relative to the purchase of three (3) commercial mowers from the following authorized State of California vendor: Contractor Name Contract Total West Cal Tractor $65,169.74 Santa Rosa, CA DULY AND REGULARLY ADOPTED, this 23`d day of June 2009. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) held on the 2°a & 4`h Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/23/09 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 4(4) synchronized with above timeframe of Assistant City Attorney review, and an email copy to For the City Clerk for drafting agendas RESOLUTION NO. 2009-59 - • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled,to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROB NERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: (Name & Title) Submittal Date: Agenda (Subject only) Title: June 23, 2009 Community Development Department, Building Division Peter K. Bruck, Building Official June 17, 2009 Resolution Endorsing Residential Seismic Strengthening Standard Plan Set Requested Council Action: Adoption of Resolution Endorsing Residential Seismic Strengthening' Standard Plan Set Summary: The City received the attached letter, dated 5/19/09, from the .Association of Bay Area Governments recommending that the City of Rohnert Park adopt a Resolution setting a minimum standard for Seismic Retrofit of wood -frame housing (applicable only to homes needing retrofit work). Plan Set A will be useful to homeowners in obtaining quotes for retrofitting and when obtaining building permits. The 2008 version of Plan Set A has been formally approved by SEAONC, CALBO, ICC (Tri -Chapter) and EERI (Northern California Chapter) as well as by ABAG's Executive Board. Enclosures: Letter from ABAG Resolution and Standard Plan CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item O Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b N rI ASSOCIATION OF BAY AREA GOVERNMENTS 0 Representing City and County Governments of the San Francisco Bay Area A BAG RECEIVED May 19, 2009 Daniel Schwarz City Manager (Interim) City of Rohnert Park City Hall 130 Avram Avenue Rohnert Park, CA 94928-2411 MAY 2 6 2009 CITY OF ROHNERT PARK Re: Simple Way to Improve the Seismic Safety of Your Jurisdiction's Housing Stock— Residential Seismic Strengthening Standard Plan Set for Wood -Frame Houses Dear Daniel Schwarz: In a major earthquake, single-family houses and duplexes that are not properly attached (bolted) to their foundations or have inadequate bracing of the outer perimeter walls of their crawl space ("cripple walls") will likely be damaged when exposed to violent shaking and can collapse. An ABAG study in 1999 found that only one-third of wood -frame houses in the Bay Area built prior to 1960 had been retrofitted, but, more significantly, less than 10 percent had been adequately retrofitted. The problem of overly expensive and inadequate retrofitting can be solved, in part, with a regional standard for retrofitting these buildings. Therefore, I am asking that your jurisdiction adopt a resolution endorsing a regional Standard Plan Set, thereby encouraging your residents to utilize this Standard Plan Set and promoting its use as a minimum standard for seismic retrofitting. I have enclosed: ➢ a copy of the Plan Set (printed on 11 x 17 paper), which can also be downloaded at http://quake.abag.ca.gov/fixit/plansets.html (to be printed in a larger format); and ➢ a model resolution encouraging its use by your community (which can be downloaded as a word document from that same web site). As background, in 1994, the City of San Leandro initiated a seismic retrofitting program for single family homes. The program provides a plan set to its participants, which consists of homeowners and contractors, with the goal of providing them with a simple and rapid procedure for obtaining a permit to bolt and brace a typical home foundation system. It also helps homeowners obtain bids from different contractors that are comparable because they include similar scope. 1961— 2001 Celebrating 40 years of Regional Service MAY 2 7 2009 Mailing Address: P.O. Box 2050 Oakland, California 94604-2050 (510) 464-7900 Fax: (510) 464-7970 info@ahap caT. PARK Location: Joseph P. Bort MetroCenter 101 Eighth Street Oakland, California 94607-4756 F{lJ Residential Seismic Strengthening Standard Plan Set 2 In 2004, San Leandro initiated the update of this plan set by using a committee of building officials, building contractors and representatives of the Structural Engineers Association of Northern California (SEAONC), the California Building Officials (CALBO), the International Code Council (ICC) Tri -Chapter (East Bay, Peninsula, Monterey Bay) Plan Check Standards Committee, the Earthquake Engineering Research Institute (SERI) Northern California Chapter and ABAG. In anticipation of the need to create additional plan sets for other types of older _ homes, the plan set was re -titled "Plan Set A". At its November 2004 meeting, ABAG's Executive Board adopted Resolution 12-04 endorsing the residential seismic strengthening plan set, or Plan Set A. During the past four years, both the cities of Berkeley and Oakland have used Plan Set A as a minimum standard for homeowners to gain rebates of property transfer taxes to help pay for the costs of the retrofits. As a result of that use, contractors, homeowners, engineers, and members of the original plan set committee were brought together in an effort, sponsored by the City of Oakland, to reformat the plan set to correlate with .current code language, reorder the text for clarity, and improve the legibility of the graphics. Plan Set A can be used by homeowners in obtaining quotes for retrofitting, by contractors when obtaining building permits, and by cities and counties as a basis for a minimum prescriptive retrofit standard. While this standard only applies to a subset of homes needing retrofit work (wood -framed residential structures not more than two stories in height and containing not more than two dwelling units, on relatively flat sites, and with cripple walls 4 feet in height or less), this plan set is a valuable first step. The 2008 version of Plan Set A has been formally approved by SEAONC, CALBO, ICC (Tri - Chapter) and EERI (Northern California Chapter), as well as by ABAG's Executive Board (Resolution 07-08). If you have any questions about this Plan Set, please contact Jeanne Perkins, Consultant to ABAG's Earthquake and Hazards Program, at 510/464-7934 or jeannep@abag.ca.gov, or Danielle Hutchings, ABAG's Earthquake and Hazards Program Specialist, at 510/464-7951 or danielleh@abag.ca.gov. Thank you for your efforts to improve the seismic safety of the Bay Area! Sincerely, my L Gardner Executive Director Enclosures: Model Resolution Plan Set RESOLUTION NO. 2009-59 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Endorsing REVISED RESIDENTIAL SEISMIC STRENGTHENING STANDARD PLAN SET WHEREAS, the City of Rohnert Park is subject to various earthquake -related hazards including very violent ground shaking; and WHEREAS, the U.S. Geological Survey has found that there is 62% chance that one or more earthquakes of magnitude 6.7 or greater will occur on one of several active faults in the Bay Area in the next 30 years; and WHEREAS, the City of Rohnert Park seeks to maintain and enhance a disaster -resistant region by reducing the potential loss of life, property damage, and environmental degradation from natural disasters, while accelerating economic recovery from those disasters; and WHEREAS, the City of Rohnert Park is committed to helping meet the need of Bay Area residents for safe and disaster -resistant housing that is architecturally diverse and serves a variety of household sizes and incomes; and WHEREAS, the City of Rohnert Park finds that unbraced or inadequately braced cripple wall houses in the Bay Area represent a significant earthquake risk to the safety of residents and their property; and WHEREAS, a Standard Plan A: Residential Seismic Strengthening Plan (Plan Set) has been developed by a committee representing ABAG's Earthquake and Hazards Program, building contractors, the Structural Engineers Association of Northern California (SEAONC), the California Building Officials (CALBO), the International Code Council (ICC) Tri -Chapters (East Bay, Peninsula, Monterey Bay), and the Earthquake Engineering Research Institute (SERI) Northern California Chapter, and each organization has formally approved of the Plan Set. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park endorses Standard -Plan A: Residential Seismic Strengthening Plan — 2008 as a prescriptive seismic strengthening plan for cripple wall bracing and foundation sill plate anchorage of light wood -framed residential structures not more than two stories in height and containing not more than two dwelling units. BE IT FURTHER RESOLVED that the City Council of the City of Rohnert Park strongly encourages its residents to utilize this Standard Plan Set by promoting its use as a minimum standard for seismic retrofitting. DULY and REGULARLY ADOPTED this 23`d day of June, 2009 . ATTEST: City Clerk CITY COUNCIL Mayor NOTES: Skeet side 1. This is a sample plan of a 12DO SF one story home of "right construction 2. ( - homeowner to choose most appropriate detail. (N) 2x for plywood braced panel splice (where required) (N) vent holes see detail 4/S2 typical (E) top plates� (N) plywood braced panel. See detail 4/S2 (E) floor \ fasts -� r (N) nailing pattern see detail 4/S2 (N) L70 or \ L90 FFC �e 1 (N) mud sill connection see detail 2A/S2 ` (N) Y2' or. %" diameter anchor bolt ® 6'-0' o.c. outside of (N) plywood brand panels. See detail 2/S2 (N) blocking 11required for flush plywood installation. See detail 2B/S2 (N) optional UFP10J per schedule 4/S1 (alternate) (E) mudsill NOTES: 1. This detail shows a sample cripple wall which has undergone a typical seismic retrofit 2. This detail is not intended to supersede requirements contained in the speck installation details on sheet S2. 3. This isometric is viewed from the interior of the crawl space. TYPICAL CRIPPLE WALL BRACING DETAIL A. GENERAL: 1. All existing concrete and wood material which will be part of the strengthening work shall be in sound condition and free from defects which would substantially reduce the capacity of the material. Any substandard material shall be repaired or replaced to meet minimum building code requirements. New foundations shall meet current Building Code requirements. 2. All metal connectors and hardware shall meet an approved standard for its intended use and be installed per manufacturers instructions, and in accordance with the requirements of these standards. Alternate details may be approved by the building official provided detailed information and calculations are submitted and approved. 3. All existing under floor ventilation shall be maintained. 4. Due to the corrosive nature of new pressure treated wood which can cause premature failure of the metal hardware, fasteners init ew pressure treated wood shall be hot dipped galvanized fasteners (meeting ASTM A153) and connectors (ASTM A 653 class G185 sheet), or better. 5. LEGEND: (E) = Existing construction; (N) = New construction 4/S1 = Refer to detail 4 on sheet St NTS = Not to scale ; Min = Minimum FFC = Floor Framing Clip B. MUDSILL CONNECTIONS: 1. New bolts or UFP10 anchors required by reinforcement schedule 4/S1 shall be installed within plywood braced panels. See detail 2/S2. 2. Where an existing continuous rim joist, end joist, or solid blocking between joists, does not exist above the perimeter cripple wall or mud sill, new blocking and/or supplemental connections shall be provided and subject to approval by the building official. 3. All new mud sill bolts shall have a 3" X 3' X Ya" plate washer installed between the mud sill (or blocking) and the nut. 4. New bolts shall be 1Y" inches minimum from the edges of the mud sill and 6' from the ends. 5. Existing anchor bolts are generally not reliable and should not be considered as meeting the requirements of this plan set. n TECHNICAL NOTES 6. New bolts or anchors within new braced panels shall be placed as follows: a) one bolt or anchor at each end of the braced bay b additional bolts or anchors at 32" on center or less. c additional foundation bolts or anchors as required by the schedule detail 4/S1. 7. New mudsill plates shall be pressure -treated douglas-fir or foundotion-grade redwood. 8. New steel bolts shall conform to ASTM A307. Adhesive or expansion type anchors shall be installed per manufacturer's instructions. Third party special inspections is not required. Expansion bolts shall not be used when the installation causes cracking of the foundation wall at the location of the bolt. The use of "adhesive type' anchors are strongly encouraged. 9. Provide new mudsill bolts or anchors outside of braced panels at 6'-0" on center or less. C. FLOOR TO CRIPPLE WALL / MUDSILL CONNECTION: 1. See 'Reinforcement Schedule` 4/51 and detail 5/S2 for required connection. 2. Increase length of nails Yz" when attaching floor framing clips through plywood. 3. If splices in double top plates do not have a minimum 48' lap, provide a new minimum 4' strap. See detail 6A/S2. 4. Existing single top plates shall reinforced with a 169a x 48' metal strap. See detail 6B/S2. 5. Where plate straps occur within a braced panel, the strap shall be placed over the plywood and the plywood nails omitted where the strap is installed. D. PLYWOOD BRACED PANEL INSTALLATION: 1. See 4/S1 'Reinforcement Schedule" for the required length of new plywood panel bracing along each wall line. See "Sample Foundation Plan' for the definition of a "wall line" and an example of plywood panel layout 2. Install plywood braced panels at each end of each wall line and space additional panels, as needed, along each wall line 3. Plywood braced panels closest to the ends of wall Fines shall be located as near to the ends as possible. Panels may be located away from the ends of a wall line when existing obstructions or limited clearance necessitates such relocation. 4. Plywood braced panels should be nearly equal in length and should be nearly equal in spacing along the length of the wall where possible. 5. The length of each individual panel must be twice the height of the cripple wall being braced, but never less than 48 inches in length. 6. The perimeter of all new plywood braced panel shall be nailed to existing cripple wall studs, top plate(s) and the mudsill at 4' on center. Attach plywood to intermediate cripple wall studs at a maximum of 12' on center. 7. Nails shall be 8d common x 2Yz' long with a minimum shank diameter of .131 inches (.131 x 2Y1..131 x 2Y8" nails may be used for installations using nail guns. 8. Plywood braced panel shall be 5 -PLY, %2" exterior grade (3 -PLY 132" is not acceptable). 9. Maintain a minimum edge distance )6", from center of nail to any plywood edge. 10. Do not overdrive, countersink, or otherwise damage the "outermost ply' when installing nails. 11. Do not space nails closer than 31¢" in plywood braced panels. 12. Nails must be firmly embedded in framing behind plywood without causing splitting. See detail 4A/S2 for double stud at plywood joints. E. PERMIT & INSPECTION REQUIREMENTS: 1. Submit a permit application and 2 completed plan sets to the Building Dept. for review (photographs of the mud sill, cripple wall, and floor framing conditions may assist the review process). 2. Before starting work the permit holder may be required to schedule a pre -construction inspection with the building department to verify that field conditions are consistent with the information provided on the approved plan. 3. Inspections by the building department are required for. a) foundation bolt/anchor plate installation, b) installation of blocking, c) plywood braced panel installation on cripple wall, d) metal hardware installation, and e) final inspection. 4. No work requiring inspection shall be covered until it has been inspected and approved by the Building Department. 5. Prior to final inspection, smoke detectors shall be installed in the attached dwelling(s) in accordance with building code requirements. HEAVYCONSTRUCTION lo your home constructed using any of the following: 1. Stu= exterior wall fm'reh 2. Heavy roofing consisting of concrete or clay Utes (weigNng up to 11 pounds per square foot) Clay tile weighing more than 11 pounds per square foot may be considered on an individual basis. Check w/ your local &nlding Department. GNT COSTRUC110N is any building corotnxted using only the following ROOFING MATERIALS: 1. Wood shakes or shingles 2. Composition or asphalt shingles 3. Metal roaring (Weighing 5 pounds per square foot or less) EXTERIOR WALL FINISHES: INTERIOR WALL FINISHES: 1. Wood panel sheathing 1. Gypsum board 2. Wood board siding 2. Gypsum a plaster lath 3. srnlar rigid board siding FOOTNOTES FROM TABLE: 1. See total floor area retrofit Construction Data. 6. H10 floor framing clip should be used as an 2. When UP anchors and bolts are used in a single wall rine. UFP anchors anemate only where accessiblRy makes the use maybe substituted for the number of bogs. of L70 or L90 impractical. U0 and L90 dips 3. Not more than ane angle per joist bay unless joists are spaced 24 inches on center. are preferred over H10 FFC. Where practicable installam3les between- Jests above plywood braced panel locations. 4. Install L7o & Lgo w/ 10d x 1Y' rials (.I48 x %I. S. H10 uses (8) 8d (.131" dia.) x %" into joist and (8) 8d (.131" dia.) x %" into top plates. 1 REINFORCEMENT SCHEDULE CONNECTOR CAPACITY (Pounds) and Connection Description 459 be. L70 is 19 ga x T long cram (e) - ted x 1-1/2' nal. (•149. 1 1/21 L90 b 19 ger X 9' kag aces (10) - 19d x 1-1/z' nam (.148. 1 1/21 505 a. 1110 a.h. aces (8) - 9d x 1-112' nam 031 x 1 1/21 820 P. 1/2' dia. bolt 1170 Is. 5/9' dia. bolt 1340 Be. I UFPIO- iAavwed pale ahxlwr PURPOSE: 1. These plans set standards for strengthening may be approved by the building official without requiring additional plans or calculations. They provide an economical method to help improve your homes chances of surviving an earthquake. 2. The intent of these standards is to promote public safety and welfare by reducing the risk of earthquake damage to existing wood -framed residential buildings. 3. The requirements contained herein are prescriptive minimum standards intended to improve the seismic performance of residential buildings. They will not necessarily prevent earthquake damage, nor make your home earthquake proof. These recommendations are based on assumptions that appply to houses of average construction. You are encouraged to have a competent licensed engineer or architect review the plans & modify them as appropriate for your home. 4. The prescriptive details and provisions are not intended to be the only acceptable strengthening methods permitted (alternate details and methods may be used when approved by the building official). S. When the building official determines that conditions exist that are beyond the scope of these prescriptive standards, analysis and documentation shall be prepared by a Carifomia licensed architect or engineer. 6.This prescriptive plan addresses only seismic strengthening work. Altemative designs will be considered an a case-by-case basis. Work done under permit pursuant to this prescriptive plan does not legalize any previous work done without a permit. APPLICATION INSTRUCTION: 1.Drow a scaled foundation plan of the house in the graph space provided on sheet S2 (refer to the "sample foundation and plywood layout plan". Detail 1/St for guidance). 2. Provide appropriate construction information in the "Construction Data', detail 5/S1. Determine the spacing requirements for the mudsill bolts or anchor plates to be used and identify the type of FFC clip to be used. 3. Based upon the homes sc)uare footage, number of stories and type of construction heavy" or 'light', determine the requirements for plywood bracing, mudsill anchorage' and floor to cripple wall/mudsill connections*. Based on the "Reinforcement Schedule'. See detail 4/S1. 4. klentify on the 'Foundation plan' the direction of run of all your floor joists. 5 -Identify on the "foundation plan' (along the perimeter walls) the location of all fireplaces. 6. For each wall segment on the foundation plan indicate the plan details which represent: slept: the mud sill anchoring method. See detail 2/S2. step2: the Floor -to -cripple wall/mudsill attachment. See def 5/S2. step3: the cripple wall bracing method to be used. See detail 4/S2 7. For each wall segment on the foundation plan indicate the maximum cripple wall height and the length and location of all plywood braced panels to be installed (identify all wall section that do not have cripple walls). pT• Z ICIC NORTIS:ANCALWOMA vK-N-tA ."&p, Ep APPLICANT INFORMATION APPLICANT: ADDRESS: TELEPHONE: PROPERTY ADDRESS: OWNER: APPUCAN S SIGNATURE Z 1.1... �1 "' "% r� Z Z Z � O W C/ ) W `� W 1 Z U) Q U I..L C U) J rn� V/ W 0 C/) ) W Of REVISION 1 I 0 Z U W M a J 1L. Q O J O EL Q' U J itEn OLL O Ir Z W Ir O 0 _ Cn Z U J W Q Q = W F- F- F_ Z Z J a LU EL F- J W En J Of U_ N K Z In O F- U 0 > Z O F- W EE Cn Q W ICE EL S1 1 OF 2 •. I. M -Mm ■v��ov©>�oo ■ '0" �pn''�0v0®®® ■0���osifasio®oo ■®" �`a'v' '®000®® ■0�!�©v0®00 ■o�:r^^��000000. ■0�a��asa0®® ■0o�amm©m0 ■o���a®ammm 5. The length of each individual panel must be twice the height of the cripple wall being braced, but never less than 48 inches in length. 6. The perimeter of all new plywood braced panel shall be nailed to existing cripple wall studs, top plate(s) and the mudsill at 4' on center. Attach plywood to intermediate cripple wall studs at a maximum of 12' on center. 7. Nails shall be 8d common x 2Yz' long with a minimum shank diameter of .131 inches (.131 x 2Y1..131 x 2Y8" nails may be used for installations using nail guns. 8. Plywood braced panel shall be 5 -PLY, %2" exterior grade (3 -PLY 132" is not acceptable). 9. Maintain a minimum edge distance )6", from center of nail to any plywood edge. 10. Do not overdrive, countersink, or otherwise damage the "outermost ply' when installing nails. 11. Do not space nails closer than 31¢" in plywood braced panels. 12. Nails must be firmly embedded in framing behind plywood without causing splitting. See detail 4A/S2 for double stud at plywood joints. E. PERMIT & INSPECTION REQUIREMENTS: 1. Submit a permit application and 2 completed plan sets to the Building Dept. for review (photographs of the mud sill, cripple wall, and floor framing conditions may assist the review process). 2. Before starting work the permit holder may be required to schedule a pre -construction inspection with the building department to verify that field conditions are consistent with the information provided on the approved plan. 3. Inspections by the building department are required for. a) foundation bolt/anchor plate installation, b) installation of blocking, c) plywood braced panel installation on cripple wall, d) metal hardware installation, and e) final inspection. 4. No work requiring inspection shall be covered until it has been inspected and approved by the Building Department. 5. Prior to final inspection, smoke detectors shall be installed in the attached dwelling(s) in accordance with building code requirements. HEAVYCONSTRUCTION lo your home constructed using any of the following: 1. Stu= exterior wall fm'reh 2. Heavy roofing consisting of concrete or clay Utes (weigNng up to 11 pounds per square foot) Clay tile weighing more than 11 pounds per square foot may be considered on an individual basis. Check w/ your local &nlding Department. GNT COSTRUC110N is any building corotnxted using only the following ROOFING MATERIALS: 1. Wood shakes or shingles 2. Composition or asphalt shingles 3. Metal roaring (Weighing 5 pounds per square foot or less) EXTERIOR WALL FINISHES: INTERIOR WALL FINISHES: 1. Wood panel sheathing 1. Gypsum board 2. Wood board siding 2. Gypsum a plaster lath 3. srnlar rigid board siding FOOTNOTES FROM TABLE: 1. See total floor area retrofit Construction Data. 6. H10 floor framing clip should be used as an 2. When UP anchors and bolts are used in a single wall rine. UFP anchors anemate only where accessiblRy makes the use maybe substituted for the number of bogs. of L70 or L90 impractical. U0 and L90 dips 3. Not more than ane angle per joist bay unless joists are spaced 24 inches on center. are preferred over H10 FFC. Where practicable installam3les between- Jests above plywood braced panel locations. 4. Install L7o & Lgo w/ 10d x 1Y' rials (.I48 x %I. S. H10 uses (8) 8d (.131" dia.) x %" into joist and (8) 8d (.131" dia.) x %" into top plates. 1 REINFORCEMENT SCHEDULE CONNECTOR CAPACITY (Pounds) and Connection Description 459 be. L70 is 19 ga x T long cram (e) - ted x 1-1/2' nal. (•149. 1 1/21 L90 b 19 ger X 9' kag aces (10) - 19d x 1-1/z' nam (.148. 1 1/21 505 a. 1110 a.h. aces (8) - 9d x 1-112' nam 031 x 1 1/21 820 P. 1/2' dia. bolt 1170 Is. 5/9' dia. bolt 1340 Be. I UFPIO- iAavwed pale ahxlwr PURPOSE: 1. These plans set standards for strengthening may be approved by the building official without requiring additional plans or calculations. They provide an economical method to help improve your homes chances of surviving an earthquake. 2. The intent of these standards is to promote public safety and welfare by reducing the risk of earthquake damage to existing wood -framed residential buildings. 3. The requirements contained herein are prescriptive minimum standards intended to improve the seismic performance of residential buildings. They will not necessarily prevent earthquake damage, nor make your home earthquake proof. These recommendations are based on assumptions that appply to houses of average construction. You are encouraged to have a competent licensed engineer or architect review the plans & modify them as appropriate for your home. 4. The prescriptive details and provisions are not intended to be the only acceptable strengthening methods permitted (alternate details and methods may be used when approved by the building official). S. When the building official determines that conditions exist that are beyond the scope of these prescriptive standards, analysis and documentation shall be prepared by a Carifomia licensed architect or engineer. 6.This prescriptive plan addresses only seismic strengthening work. Altemative designs will be considered an a case-by-case basis. Work done under permit pursuant to this prescriptive plan does not legalize any previous work done without a permit. APPLICATION INSTRUCTION: 1.Drow a scaled foundation plan of the house in the graph space provided on sheet S2 (refer to the "sample foundation and plywood layout plan". Detail 1/St for guidance). 2. Provide appropriate construction information in the "Construction Data', detail 5/S1. Determine the spacing requirements for the mudsill bolts or anchor plates to be used and identify the type of FFC clip to be used. 3. Based upon the homes sc)uare footage, number of stories and type of construction heavy" or 'light', determine the requirements for plywood bracing, mudsill anchorage' and floor to cripple wall/mudsill connections*. Based on the "Reinforcement Schedule'. See detail 4/S1. 4. klentify on the 'Foundation plan' the direction of run of all your floor joists. 5 -Identify on the "foundation plan' (along the perimeter walls) the location of all fireplaces. 6. For each wall segment on the foundation plan indicate the plan details which represent: slept: the mud sill anchoring method. See detail 2/S2. step2: the Floor -to -cripple wall/mudsill attachment. See def 5/S2. step3: the cripple wall bracing method to be used. See detail 4/S2 7. For each wall segment on the foundation plan indicate the maximum cripple wall height and the length and location of all plywood braced panels to be installed (identify all wall section that do not have cripple walls). pT• Z ICIC NORTIS:ANCALWOMA vK-N-tA ."&p, Ep APPLICANT INFORMATION APPLICANT: ADDRESS: TELEPHONE: PROPERTY ADDRESS: OWNER: APPUCAN S SIGNATURE Z 1.1... �1 "' "% r� Z Z Z � O W C/ ) W `� W 1 Z U) Q U I..L C U) J rn� V/ W 0 C/) ) W Of REVISION 1 I 0 Z U W M a J 1L. Q O J O EL Q' U J itEn OLL O Ir Z W Ir O 0 _ Cn Z U J W Q Q = W F- F- F_ Z Z J a LU EL F- J W En J Of U_ N K Z In O F- U 0 > Z O F- W EE Cn Q W ICE EL S1 1 OF 2 N t 2 Plywood ex error grade (N 15/32' plywood exterior grade min. 5-p APPLICANT — — — — — — — - lr '4 t-,- (min. 5 -ply) Fasten braced Cripple wall Cripple wall plywood panels with 8d INFORMATION INFORMATION ZZ Z! qt 14 -:7 7 7 7 7. 7- _7 74 top plate asten plywood braced qnels with top plate ppmmon nails (.131'X21. at12 4 on centon er at all panel edges and 7 r a on center a one Minimum a nails per stud 77 t:; p I I t 12" on center otaintermediate supports. In le (Minimum of 2 n ils per stud) Cri Install new 2x blocking between APPLICANT: -;T t stuy s stuy s studs` cripple studs. See below for fastening. u S me 11 bolt or anchor not shown) 4 1, �4 ""I V as cri%e wall) _ Existing concrete oun oton Mudsill (wider than (Mudsill bolt or anchor cripple wall stud) ADDRESS: A 1 .;3 1�-' 1�:; *F(Muds 7T P de (IN) king (N) cripple stud to allow proper edge not shown) tj 4 it I%_1 -z similar to 4B 52 there the (E mudsill nailing c em fasten to existing stud wall 12d Is bedded in concrete SIDE VIEWE common nails (.148*x2i�* 0 8" o.c. Condition where SIDE VIEW the (E) mud sill is embedded �4 04 v� r e 2 no 2" from in concrete TELEPHONE: + Z 4 plywood nails s a ere s aggere spacing yp. (Note: when cripple studs 4, Ll t n 1"�J.f 1"_I; I (N� '%2' PIYerror .WOOd f Pacing (typ.) 1, 1 .- - �' I I' , ". wall top plate(s) or 18" or le is in height only one en we is req'd.) ADDRESS: tv t'� it tit 1 . 7- Z -1i (Min. 5 5 Q 12" 12" Install blocking 1L I L - t H- #• :; t- max (N 2�' to 3" dia. (Note: when cripple - maxVit new 2x en cr�ple studs. between 40,1 t a mu sin with 4: - • ent studs are 18 or Place less in height �4)-`!Od common nails OWNER: it zZ t, J -"t y each 31 over mud sill b( only one vent hole .1[48"0� per black iredrill and stagger all �2 inspection 1' __ is required.) _____ nails to prevent splitting 7! I -e t. rL T: 7: j, j� •I Min APPLICANTS SIGNATURE fE) concrete Alternate foundation Min.1 clear above oundation anchor plate plate ;it 7 FRONT VIEW See detail 2C/S2 FRONT VIEW TOP VIEW In 7- J", H MUDSILL SAME WIDTH AS CRIPPLE WALL (3� MUDSILL WIDER THAN CRIPPLE WALL V 4' :n V , , + %i PLYWOOD BRACED PANEL INSTALLATION DETAIL � Q o I # 44 + +r s 'T rlt� (E) Frst floor wall framing 14 + "t T t 11� t: I "71 :L 4� (E) Flooding �� Z _J LL tZ - j4. I+ t.t king.here Flooring Zz. :5 j4 r vide ) 2x bl kin miss g I race p yw pone s J_ 14 t± "�' '= 1 fli. 1.44- ' (E) Floor joist LLI 0 it i. I t z 1 i I t + ft�T 4 :1111144 h' 4. E) Floor joist L70 L90 FFC. Place 0 UJ _3 4 # tt MiZ titfit: f7ltift= � , -i ti i (N) L70 or L90 FFC. Place at intervals (E) Mudsill as required Rer schedule 4/S1, but not less then 16 o.c. 0 braced bays. (N) or at intervals as requirea per schedule (E) Mudsill 1, but not less then 16 WTbroced bays. Fasten with O'c' C/) U_ a- III— 1/4" - I' FOUNDATION PLAN Street t -t Fasten with 10d x %' nails (.148"x%� 10d x lY2" nails (.146 x114") 2 side 1/3x1/4"=4"#i :tI14 (E) Concrete foundation (E) Concrete foundation > CD W _J - C/) 0 LL LU Predrill blocking where anchor is (E) Cripple stud ate washer --,N (N) Mud sill anchor bolt: installed through N Steelpla See detail 36/S4 for blocking and mud sill (E) Mudsill installation requirements (Mudsill bolt/onchor not shown, see detail 2/S2 for requirements) (Mudsill bolt/anchor not shown, see detail 2/S2 far requirements) FLOOR JOIST PERPENDICULAR TO FOUNDATION FLOOR JOIST PARALLEL TO FOUNDATION TYPICAL FLOOR-TO-MUDSILL CONNECTIONS: z UJ ry LL 0 of Z W < (D L) (N) Blocking (Fit tight to studs)-- La— CL of ir (E) First floor wall (E) Flooring Rim oist or blocking. (E) First floor wall froming 2x blocking 1 min. - (E) Concrete foundation 1" min. 0 F- (Trapezoidal or Sternwall) FRONT VIEW SIDE VIEW FRONT VIEW SIDE. VIEW framing (E) Floor joist where missing e% at braced (E) Floating Z U) U ANCHOR THROUGH MUDSILL ONLY ANCHOR THROUGH BLOCKING AND MUDSILL (E) Rim Joist or blocking. (N) L70 or L90 FFC. Place at intervals whereN) 2x blocking as required Rer schedule 4/S1, but not here missin less then 16 o.c. 0 braced bays. ly Fasten with 10d x ll�" nails (.1 plywood panels !L�� 21 Allennot H10 hurricane tie plywood (E) floor joist (N) L70 or L90 FFC. Place at intervals as required per sched le 4/St, SI, but not less then 16' o.c. bays. Fasten with 'c' 10d x lYz" nails (.148*xIY2') < E Z LU < < LL1 < Lij Z LLI �N� Plywood braced panel (E) Mudsill Provide �14%-V2_ SOS (where required). See detail I (N) Blocking screws (or (E) Mudsill (Fit tight to studs) anchor. Is 'for installed over plywood 3B/�l installation requirements (N) Anchor plate (UFP1O (N) Anchor plate (UFP10 (E) Crippl� wall in lieu of L70 or L90 top Plywood braced (E) Cripple wall---// top plate Plywood braced U) Qf LU 4" min.— and bolt. See detail 3B Sl S1 plate panel. ee detail 4/S2 for requirements �N) panel. e detail III for requirements ements _J • (E) Concrete foundation. for installation requirements for Installation requirements SIDE VIEW C/) • SIDE VIEW (WITHOUT BLOCKING) - (E) Concrete foundation BLOCKING REQUIRED) FLOOR JOIST PERPENDICULAR TO CRIPPLE WALL FLOOR JOIST PARALLEL TO CRIPPLE WALL U) U) U FRONT VIEW OPTIONAL ADJUSTABLE ANCHOR PLATE ANCHOR BOLT INSTALLATION) 6D FLOOR -TO -CRIPPLE WALL CONNECTIONS: kE,0" Z (FOR USE WILEWMERE IS LIM I ED CLEMUCIVCE-MR 0 TYPICAL MUDSILL TO CONCRETE FOUNDATION CONNECTIONS rr-_� TYPICAL FLOOR -TO -CRIPPLE WALL OR FLOOR-TO-MUDSILL CONNECTIONS Z [Li 9- SCALIE. NTS %J SCALE: NTS U) 16 go nail stop Cutout in plywood NJ relocated or (N plate �E conduit or at) all p a or Detail applies where existing splices in double top plates �) 16 gouge metal strop tie t- splice location with (14) 8d less then 48" ACKNOWLEDGMENTS This prescriptive plan set and the provisions for voluntary seismic retrofit of wood-frome homes < W Z :> Z) for piping, conduit, notch_ wiring, e C. IX" to tIli" radius -cut electrical Wire are and of breaks in single top plates Common nails C.131" x IXJ were developed by a committee representing the East Bay and Peninsula chapters of the 0 ,N) 16 go nail c' noil IY4*. 10 1)�" Provide 8d ®4" o.c. stop at all (E) cripple It I radius -cul' 711�af A nails on each side of the joint (E) Joint (E) Single international representatives code council (ICC). In addition, the plan development committee consisted of from the following organizations who provided, contributions and peer review: U) LU (L LL all (N) blocking notches wall top plate(s) 3 4 max. depthll (E) Joint _\� (E) Doubleate E La splZ �all top plate A. Structural engineers association of Northern California (SEAONC), Existing building co' Seismology & Structural standards, Ught-Frome subcommittee. .4d Install (N) blocking betwe I d bracedN) do not over cut B. Association of bay area governments (ABAG) earthquake program. in home U) W to permit proper parvel edge-nailin s. 2* max. ggg? G. 0. Building contractors specializing retrofitring. California building (CALBO) emergency committee. EL l6d (.162*x at cutouts. Use two 2?)4J nails at each end. E. officials preparedness California building officials (CALBO) seismic safety committee. At cutout, increase plywood braced panel length a distance equal to length SIDE VIEW FRONT VIEW \—Cripple studr JN� Plywood braced panel --/ C where occurs). See detail III ripple stud F. Earthquake engineering research institute, Northern California chapter (EERI-NC) chapter (East Bay, Peninsula, Monterey Bay) plan check standards committee. of cutout(s) or one stud space (minimum) CUTOUT REQUIREMENTS IN PLYWOOD PANELS ALLOWABLE NOTCHING AND REINFORCING - "'t DOU' PLATE SINGLE (A DOUBLE LEPWAAIL \LV NOTE The professional organizations, governmental agencies and others involved in this process, including IGC and its chapters. SEAONC. CALBO, EERI-NC, their committees, and their individual REVISION 1 08/01/2008 FOR TOP PLATES AND STUDS nor TYPICAL PANEL CUTOUTS & NOTCHING REQUIREMENTS TYPICAL TOP PLATE SPLICE DETAILS r included in these drawings, responsibility for the. use of members doference not make any warranty or assume any legal liability of planresets, orto bookletsopinions, findings, conclusions or recommendations . S SCALE: I \&,/ ____ -S NYRE - Technical changes may not be mode without the express permission of the committee. Agenda Packet Preparation TIMELINES for Regular City Council Meetings (This section for_City Clerk Use Only} held on the 2°d & 4`'' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/23/09 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 4(4) synchronized with above timeframe of Assistant City Attorney review, and an email copy to for the City Clerk for drafting agendas RESOLUTION NO. 2009-60 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROE VERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: (Name & Title) Submittal Date: Agenda (Subject Only) Title: June 23, 2009 Community Development Peter K. Bruck, Building Official June 11, 2009 Green Building Ordinance Rating System Update Requested Council Action: Approve Resolution to update green building rating systems referenced in the Green Building Ordinance Summary: The City of Rohnert Park Green Building Ordinance (GBO) became effective July 1, 2007. Provisions within the GBO stipulate that the City Council shall adopt a resolution identifying which rating systems will be used as referenced green building construction standards. The green building rating systems referenced in City Council Resolution 2007-29 were approved when the GBO was originally adopted. Over the last two years, the residential and commercial green building rating systems originally referenced in Resolution 2007-29 have been superseded by newer versions. This resolution updates the referenced green building standards to incorporate the use of these up-to-date green building rating systems. This standard does not affect any other requirements contained within the City's Green Building Ordinance, nor does it change any of the compliance threshold levels approved in City Council Resolution 2007-30. Enclosures: Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval O Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b t� RESOLUTION NO. 2009-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AND ADOPTING GREEN BUILDING STANDARDS AND RATING SYSTEMS FOR CONSTRUCTION OF BUILDINGS OF CERTAIN COVERED PROJECT TYPES WHEREAS, on March 27th, 2007, the City Council adopted regulations for the use of green building features in buildings by Ordinance No. 782; and WHEREAS, the Ordinance specifies that the green building guidelines, ratings systems, and project checklists for certain building covered project types will be set forth by city council resolution. WHEREAS, the City Council previously approved, on March 27, 2001, via Resolution 2007-29 the green building guidelines, rating systems and project checklists for certain building covered project types. WHEREAS, the City Council now desires to update the green building guidelines, rating systems and project checklists for certain building covered project types. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that Resolution No. 2007-29 is hereby rescinded. BE IT FURTHER RESOLVED by the City Council of the Cit of Rohnert Park that it does hereby approve and adopt green building guidelines, rating systems, and project checklists as set forth in Table 1, attached as Exhibit A to this Resolution. BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that the applicable green building guidelines, rating systems, and project checklists are specified in Exhibit B, attached to this resolution. DULY AND REGULARLY ADOPTED this 23`d day of June, 2009. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor EXHIBIT "A" Covered Project Tier I Tier 2 Tier 3 Type FD New Build It Green's GreenPoint Rated New Homes, Single-family Ver.4, including checklists, manuals and associated documents FD Addition Build It Green's GreenPoint Rated Existing Homes Ver.2, including checklists, manuals and associated documents M1FD New Build It Green's GreenPoint Rated New Homes, Multi family Ver.2, including checklists, manuals and associated documents MEFD Remodel Not Applicable Commercial, New U.S. Green Building Council LEED for New. Construction Version 3.0 or LEED Core and Shell Version 3.0 Guidelines, Rating System and Checklist Commercial, TI U.S. Green Building Council LEED for New Construction Version 3.0 or LEED for Commercial Interiors Version 3.0 Guidelines, Rating System and Checklist City Sponsored As per project type above Table I 1199230v2 80078/0012 EXHIBIT "B" 1. Standards of Compliance for Covered Projects. a) Single-family residential new projects shall be constructed using the GreenPoint Rated New Homes, Single family Yer.4, Rating System'published by Build It Green. The green building project checklist shall be the corresponding New Homes GreenPoints Checklist by Build It Green. b) Single-family residential addition projects shall be constructed using the GreenPoint Rated Existing Homes Yer.2, Rating System published by Build It Green. The green building project checklist shall be the corresponding Existing Homes GreenPoints Checklist by Build It Green. c) Multi -family residential new projects and remodel projects shall be constructed using the GreenPoint Rated New Homes, Multi family Yer.2, Rating System published by Build It Green. The. green building project checklist shall be the corresponding Multifamily GreenPoints Checklist by Build It Green d) Commercial projects new shall be constructed using the U.S. Green Building Council LEED-NC (New Construction) Version 3.0 rating system, or the U.S. Green Building Council LEED-CS (Core and Shell) Version 3.0 rating system, whichever one the U.S. Green Building Council determines is the most appropriate. In the absence of a determination by the U.S. Green Building Council for specifying the applicable green rating system, the determination shall be made by the green building compliance official. The green building project checklist shall be the corresponding Registered Project Checklist published by the U.S. Green Building Council as required for the respective rating system used for the covered project. e) Commercial tenant improvement projects shall be constructed using the U.S. Green Building Council LEED-NC Version 3.0 rating system, or LEED-CI (Commercial Interiors) Version 3.0 rating system, whichever one the U.S. Green Building Council determines is the most appropriate. In the absence of a determination by the U.S. Green Building Council for specifying the applicable green rating system, the determination shall be made by the green building compliance official. The green building project checklist shall be the corresponding Registered Project Checklist published by the U.S. Green Council as required for the respective rating system used for the covered project. f) Mixed-use, projects shall meet the requirements in "a" through "e". above for both residential and commercial projects, for their respective parts, as if they were separate projects. g) All city -sponsored projects shall use rating systems as specified in "a" through "f' above. h) All city -sponsored projects that are either residential projects or mixed-use projects shall be constructed using the same green building rating system and green building project checklist as specified for non -city Sponsored projects. 1199230v2 80078/0012 2. Green Building Project Checklist. a) For new single-family and multi -family projects, the applicable GreenPoint Rated checklist shall be prepared by a Certified GreenPoint Rater. The checklist shall be printed on the plans submitted for a building permit application. For single-family residential additions, the checklist may be filled out by the homeowner. b) For non -registered LEED projects, the LEED checklist shall be prepared by a LEED Accredited Professional. The checklist shall be printed on the plans submitted for a building permit application. c) The Applicant may request to use Innovation credits at the time of pre -permitting documentation review. The green building compliance official shall consider such requests and specify the additional points allowed if findings are made that the request achieves one or more of the five goals specified in Section 14.50.010 of the Rohnert Park Municipal Code. 3. Plan Review and Construction Compliance for Covered Projects. a) For other than registered LEED projects, the green building compliance official shall review the green building checklists, plans, and any other application documentation for compliance with chapter 14.50 of the municipal code. The green building compliance official shall also verify that the green building measures and provisions indicated in the pre -permitting documentation are being implemented at foundation inspection, framing inspection, any type of close -in inspection, and prior to approval of a final inspection. The green building compliance official shall conduct other inspections as needed to ensure compliance with chapter 14.50. The inspection and verification activities shall be conducted by a Build It Green Certified GreenPoint Rater for residential projects, a LEED Accredited Professional for non-residential projects, or approved green building inspector. The rater or inspector may be an employee of the city or a third party whom the green building compliance official designates, provided she or he has a current Build It Green Certified GreenPoint Rater certificate or LEED Accreditation, whichever is applicable. b) LEED projects that are registered with the U.S. Green Building Council shall follow the certifying and procedural requirements of the U.S. Green Building Council for the green building rating system used. Applicants of LEED registered projects shall submit proof of registration of the project with the U.S. Green Building Council within thirty (30) days of permit issuance. The applicant shall also provide the green building compliance official with online access to the U.S. Green Building Council website in order for the green building compliance official to monitor the submission of documents by the applicant to the U.S. Green Building Council. If the green building compliance official determines the project is no longer in compliance with the approved plans or approved pre -permitting documentation, the green building compliance official may issue a stop order pursuant to Section 14.50.075.C. 1199230x2 80078/0012 I 4. Documentation for Final Determination of Compliance. Documentation shall be provided as described below: a) Prior to final building. inspection and approval for any covered single-family residential, multi -family residential, mixed-use project, covered commercial, or city - sponsored the applicant shall notify the green building compliance official that their. project is ready for final inspection of green building features required by chapter 14.50 of the Rohnert Park Municipal Code. Upon the green building compliance official's receipt and review of documentation . from the GreenPoint Rater demonstrating. project compliance with the applicable compliance threshold requirements, the green building compliance official shall reach a final determination of compliance as specified in section 14.050.075.E. b) Prior to approval of a final inspection for any LEED registered project, the applicant shall demonstrate substantial completion of the LEED documentation for the project as evidenced by accessing the online information of the project on the U.S. Green Building Council's website. Within one year of granting occupancy by the city, the applicant shall submit proof of LEED certification to the green building compliance officer. Failure to do so shall result in enforcement actions as provided in Section 14.50.100. 5. Self -certifying for LEED Projects. a) Self -certifying projects do not require LEED registration or certification. Applicants are, however, encouraged to register their projects with the U.S. Green Building Council. Self -certifying projects that become LEED registered and certified need only attain a threshold level of green that is one level less than that required by city council resolution specified in Section 14.050.070. b) Project Documentation for self -certifying projects shall be substantially the same as that which is required for LEED registered projects. The one exception is that instead of filing documents with the U.S. Green Building Council, the architect or engineer of record shall be the repository for all documentation related to the LEED rating system being used for the project. The architect or engineer of record shall review and approve all these documents and shall make these documents available to the green building compliance official at her or his request. The architect or engineer of record shall sign a certification form provided by the green building compliance official after all documents have been reviewed and approved. c) Building commissioning, specified as a prerequisite for LEED ratings is not required under this chapter for self -certifying projects. Applicants are encouraged to verify that fundamental building systems, are designed, installed, and calibrated to operate as intended. Documentation of building commissioning is required when commissioning measures other the prerequisites are included as a part of the designated points in the pre -permitting documentation. d) Inspection of self -certifying projects shall be as specified in item 3.a of this resolution. 1199230x2 80078/0012 Agenda Packet Preparation TIMELINES for Regular City Council Meetings (This section for City Clerk Use Only) held on the 2"d & 4`h Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & 6/23/09 City Council Agenda Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date ITEM NO. 4(4) • Agenda items to City Manager via email for his review and responding "email authorization", for synchronized with above timeframe of Assistant City Attorney review, and an email copy to- RESOLUTION NO. 2009-61 the City Clerk for drafting agendas • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: (Name & Title) Submittal Date: Agenda (subject only) Title June 23, 2009 Public Works John McArthur, Director of Utilities & General Services June 16, 2009 Authorizing the Submittal of a Grant Application for the American Reinvestment & Recovery Act Energy Efficiency and Conservation Block Grant Requested Council Action: Approve the Attached Resolution . The American Reinvestment & Recovery Act (ARRA) Energy Efficiency and Conservation Block Grant Program (EECBG) is designed to assist state and local governments in implementing "shovel ready projects that improve energy efficiency. The Department of Energy (DOE) has allocated $164,100 to the City of Rohnert Park for projects under the EECBG Program. Background The purpose of the EECBG program is to assist public agencies in creating and implementing strategies to: Reduce fossil fuel emissions in a manner that is environmentally sustainable and, to the maximum extent practical, realize energy efficiency benefits for local and regional communities; Reduce the total energy use of the eligible entities; and Improve efficiency in the building and transportation sectors as well as other miscellaneous public infrastructure. The majority of these funds from the EECBG Program are earmarked for local governments with a smaller amount to be distributed to state and tribal entities. The national funding breakdown for the $3.2 billion EECBG program is: ■ 68% -local governments ■ 28%.- states ■ 2% - tribes 0 2% - competitive grants �v California was allocated $351.5 million for local governments to use for projects and programs to reduce total energy usage. About $302 million will go directly to large cities (population >35,000) and counties. Based on a non-linear population -based formula from the Department of Energy (DOE), Rohnert Park's allocation for EECBG funding is $164,100. EECBG Program Outcomes Key goals and objectives defined by the DOE of the EECBG Program include: 1. Increased energy efficiency — reduced consumption through capital improvements; 2. New jobs and increased productivity to spur economic growth; 3. Improved coordination of energy — related policies and programs across jurisdictional levels of governance; and 4. Leveraging of the resources of local governments, utilities, and private organizations. Recommended EECBG Projects In consideration of the desired program outcomes, the City's existing infrastructure needs, as well as previous energy efficiency commitments defined in the City's Greenhouse Gas Action Plan, staff is recommending using the EECBG funding for the following programs and projects: LED Street Light Conversions - Staff has identified approximately 60 high pressure sodium lights located throughout the City's park infrastructure that could readily be converted to highly efficient light emitting diode (LED) lighting. Staff has had preliminary conversations with PG&E to explore partnering potential and to allow for maximum purchasing power should this project be selected. The benefits of the LED Street Light Conversion project include: 1. Satisfies EECBG Program outcomes of energy efficiency and leveraging of resources - LED lights are approximately 35-50% more efficient than conventional,streets lights; 2. Assists the City in replacing failed park lights that are in need of immediate replacement — many of the parks lights are attached to wooden poles, many of which are falling over; 3. Saves the General Fund money; 4. "Shovel ready".— relatively simple to implement; . 5. Maximizes volume purchase power and eligibility for further rebates — through PG&E, the City would achieve economy of scale with the initial purchase, thereby stretching the City's grant allocation as far as possible. This partnership would also provide the mechanism for obtaining future rebates; and 6. Provides a means for the evaluation and planning of Citywide LED street light conversion — an incremental approach by converting only park lighting at this time will allow the City time to evaluate the new LED technology before proceeding to a more comprehensive citywide project. Energy Management System for Public Safety Building This project encompasses upgrading the Energy Management System (EMS) for the heating and air condition controls at the main Public Safety building. Through a partnership with PG&E, the City could once again achieve maximum purchasing power as well as attain future energy rebates from the efficiency improvements and energy savings realized from this project. Other benefits'of this project include: 1. Satisfies EECBG Program outcomes of energy efficiency and leveraging of resources; 2. Assists the City in funding a needed project that would otherwise be funded from the Capital Improvement Program; 3. Saves the General Fund money; 4. "Shovel ready" project; and 5. Accomplishes Measure 30 of the City's GHG plan. Participate in the Countywide Building Retrofit Program Participation in the Countywide Building Retrofit Program will facilitate GHG emission reductions adopted by the County and its cities as part of the Sonoma County Climate Action Plan. Each Sonoma County City receiving EECBG funding has tentatively pledged 10% of their respective grant allocations, for a total amount of $200,000, to fund the Building Retrofit Program. Rohnert Park.'s commitment of EECBG funds to the retrofit program would be $16,000. The Building Retrofit Program will set and implement the energy efficiency and solar technologies needed to retrofit 80% of County non -efficient building stock as identified in the Efficiency Sector of the Climate Action Plan by year 2015. Other benefits of this project include: 1. Satisfies EECBG Program outcomes of energy efficiency, leveraging of resources, job creation, and intergovernmental partnerships. Summary The period of performance for these grants is 36 months. In keeping with the agenda of the Recovery Act, and supporting the goal of immediate investment in the economy, entities are required to obligate/commit funds, within 18 months from the effective date of award. Upon award of the EECBG, the City has 36 months to complete a project. Other than the Building Retrofit Program, the distribution of EECBG grant funding amongst the recommended projects is not entirely defined at this time. However, using the EECBG funds in any combination towards these projects will satisfy all of the desired outcomes defined by the DOE for EECBG funding. Should the City Council authorize staff to apply for the EECBG, the City is not obligated or limited to these recommended projects — the City has 18 months to dedicate these funds to these or other projects. Enclosures: Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b 0 RESOLUTION NO. 2009-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION FOR THE AMERICAN REINVESTMENT & RECOVERY ACT ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT (EECBG) WHEREAS, the U.S. Department of Energy (DOE) is offering the Energy Efficiency and Conservation Block Grant (EECBG) Program that provides funding for application towards various energy conservation measures; and WHEREAS, based on population, the City of Rohnert Park has been allocated $164,100 in EECBG funding and intends to submit an application to receive the allocated funding for application towards the implementation of various energyconservation measures; and WHEREAS, the City of Rohnert Park (City) proposes to apply for the EECBG funding allocated by the DOE and has identified three shovel -ready projects to implement as follows: 1.) LED Street Light Conversions 2.) Energy Management System for Public Safety Building 3.) Countywide Building Retrofit Program NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Rohnert Park hereby finds, determines, and declares as follows: 1. That application be made to the U.S. Department of Energy for EECBG funding in the amount of $164,100 for the implementation of various energy conservation measures; and 2. That the Interim City Manager of the City of Rohnert Park is hereby authorized and directed to prepare the necessary data; conduct investigations, file such application with the U.S. Department of Energy, and implement the energy conservation measures identifies herein, with such changes as are approved by Counsel. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 23`d day of June, 2009. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor �~ Agenda Packet Preparation TIMELINES for Regular City Council Meetings << held on the 2nd & 4th Tuesdays of each month: . o Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization', synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas • Agenda Items w/attachments via email and twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week,prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 {This section for City Clerk'Use Only} 6/23/09 City Council Agenda ITEM NO.5 for RESOLUTION NO. 2009-62 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 23, 2009 Department: Community Development Department Submitted -By: Ron Bendorff, Director of Community Development Submittal Date: June 16, 2009 Agenda Title: Suspension of Annual Fee Adjustments for the Affordable Housing Linkage Fee for Nonresidential Development Requested Council Action: Adopt attached Resolution Suspending Annual Fee Adjustments for the Affordable Housing Linkage Fee for Nonresidential Development. In 2001,,the City of Rohnert Park joined other cities within the County of Sonoma .in commissioning a study of the linkage between employment growth and the need for affordable housing (the "2001 Study'). As part of the Study, a Countywide "linkage fee" was developed that could be charged to nonresidential development to help offset � the cost of providing subsidized housing for a growing population of lower-income workers. Subsequently, on March 14, 2006, the City Council approved an Agreement "with Economic Planning Systems ("EPS") to perform an update to the 2001 Study to determine if a Linkage Fee could specifically be established for Rohnert Park. The Updated Study estimated that a total of 6,219 new retail, commercial and industrial jobs could be generated in the City, based upon the build -out of nonresidential land shown in the City's General Plan. A total of 3,723 ' new homes would be required to house, these new employees, with an estimated 2;039 (55 percent) of these units to be affordable to low- and very low-income households. The Updated Study was brought before the City Council on June 13, 2006, at which time the Council directed staff to return with an ordinance adopting an Affordable Housing Linkage Fee ("Fee") using a phased ' approach starting on July 1, 2008. This phasing was intended to allow time for the City to recover jobs lost due to the closures of the Agilent and Motorola facilities and the downsizing of the State Farm Insurance workforce. The ordinance was returned to the Council on November 14, 2006, along with a resolution establishing the, actual Fee charged. on a per square foot basis by development type. The chart below identifies the adopted Fees provided for in that resolution: Effective Date Commercial Fee Retail Fee Industrial Fee July 1, 2008 $0.69/square foot $1.19%square foot $0.71/square foot July 1, 2009 $1.38/square foot $2.38/square foot $1.42/square foot Jul ,1, 2010 $2.08/square foot $3.59/square foot $115/square foot Given that job creation' has been slow, the Council may wish to consider suspending the annual increases in the Fee until such time as job replacement has occurred. A -resolution suspending the annual increases in the Fee is attached for the Council's consideration. Attachment: Resolution of the City Council ' of the City of Rohnert Park Suspending Annual Fee Adjustments for the Affordable Housing Linkage Fee for Nonresidential Development CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: O Consent Item (X) Regular Time Q Approval (X) Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. 2 ,; RESOLUTION NO. 2009-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK SUSPENDING ANNUAL FEE ADJUSTMENTS FOR THE AFFORDABLE HOUSING LINKAGE FEE FOR NONRESIDENTIAL DEVELOPMENT WHEREAS, on November 14, 2006, the City Council adopted Ordinance No. 771 establishing an Affordable Housing Linkage Fee ("Fee") for non-residential'development; WHEREAS, the Ordinance specifies that the amount of the Fee is set by resolution; WHEREAS, on November 14, 2006, the City Council also adopted Resolution Number 2006-277, which implements the Fee in a phased approach starting on July 1, 2008; WHEREAS, this phasing was intended to allow time for the City to recover jobs lost due to the closures of the Agilent and Motorola facilities and the downsizing of the State Farm Insurance workforce; WHEREAS, the recent downturn in the economy has resulted in fewer jobs being created than originally anticipated when the Fee ordinance and resolution were adopted; WHEREAS, the Fee is currently set at the July 1, 2.008 levels and is scheduled to double on July 1, 2009; and WHEREAS, a suspension of the annual Fee increases would maintain the Fee at its current levels, thereby assisting the City in its plans to recover jobs previously lost, at which time the anticipated Fee increases could resume by Council action. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve a suspension of the annual increase in the Fee, thereby maintaining the Fee at its July 1, 2008 levels. DULY AND REGULARLY ADOPTED this 23`d day of June, 2009. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2"d & &h Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda items to City Manager via email for his review and responding "email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant. City Attorney, City. Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 {This section for City Clerk Use Only} 6/23/09 City Council Agenda Item No. 6 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 23, 2009 Department: Engineering Submitted By: Darrin Jenkins, P.E., Director of Engineering Services Submittal Date: June 17, 2009 Agenda Title: Consideration of State Water Resources Control Board Temporary Urgency Change for Russian River Minimum Flows Requested Council Action: Council discussion and direction regarding the city's "best efforts" to comply with condition requiring restrictions on commercial turf. Summary The State Water Resources Control Board has issued an order that calls for Sonoma County Water Agency to reduce Russian River diversions by 25% and prohibit commercial turf grass irrigation unless such turf is managed with a 75% water budget. The City is contractually obligated to implement or use its best efforts to work with the Agency in meeting the requirements of the order. The City will assist the Agency in meeting the 25% diversion requirements, and Council is being asked to consider what the city's best efforts will be regarding commercial turf irrigation prohibition. Background Lake Mendocino This year we had the third consecutive dry spring in Sonoma and Mendocino Counties. This, coupled with significantly lower flows from the Eel River to the Russian River via the Potter Valley Power project, resulted in an historic low amount of stored water in Lake Mendocino. As a result, the Sonoma County Water Agency (Agency) is concerned.that there would be insufficient water in Lake Mendocino in October to increase releases for spawning salmon. Lake Sonoma Conversely, even with three consecutive dry springs, Lake Sonoma is 90% full, with 221,000 acre-feet in the water supply pool. This is enough to meet all the Agency's customers' needs for more than three years. The Agency uses Dry Creek to move water from Lake Sonoma to the Russian River where it is then filtered, treated, and pumped to the Agency's customers. Page 1 of 6 Dry Creek Using Dry Creek as a conduit for municipal water supply during the summer degrades the habitat for juvenile salmon which are listed as endangered and threatened under the Endangered Species Act (ESA). The federal agency responsible for ESA activities related to salmon is the National Marine Fisheries Service (Service). In an effort to protect fish, the Service issued a Biological Opinion that restricts the flows in Dry Creek during the summer months. Such restriction could prevent the water in Lake Sonoma from being used to satisfy all the needs of the Agency's customers and downstream users such as those in the Guerneville area. This could potentially result in the property owners paying a tax for Lake Sonoma without receiving the full benefit it could provide. State Order On April 6, 2009, the Sonoma County Water Agency (Agency) asked the State Water Resources Control Board (State Board) to temporarily change the Agency's water rights permit to allow lower flows in the Russian River. Their intention was to preserve water in Lake Mendocino for fall salmon migration. The State Board issued an order (attached and hereinafter "State Order") conditionally approving a temporary flow change for this summer. The State Order allows for lower flows in the Russian River. The State Order also requires the Agency to reduce diversions from the Russian River by 25% from June 15, 2009 to October 2, 2009, compared to 2004. Diversions provide a portion of the municipal water supply for approximately 600,000 people including Rohnert Park residents. The State Order (Item 13 on page 22) also requires the Agency to "prohibit irrigation of commercial turf grass within the SCWA service area for the period of June 15, 2009 through October 2, 2009 unless irrigation is managed in conformance with" a water budget that applies 75% of the reference evapotranspiration (Eto). Evapotranspiration is the amount of water plants need based on weather conditions. Eto data is available on the weather page of the Press Democrat newspaper. The State Order further asks the Agency to submit a plan to obtain cooperation and participation of "water users to reach a water conservation goal of 25 percent in Sonoma County..." for the period of April 6, 2009 to October 2, 2009. The State Order does not state from what benchmark the 25 percent goal is measured. The State Order does not state whether the conservation goal applies to Russian River water use or total water use. Rohnert Park's Response to 25% Diversion Reduction Past Water Use Efficiency and Conservation Rohnert Park will assist the Agency in its efforts to retain water in Lake Mendocino for fall fish migration. Through the end of June, Rohnert Park -continues -to offer -a number .of water use efficiency programs -including its: ♦ High Efficiency Toilet rebate program ♦ commercial washing machine rebate program ♦ residential washing machine rebate program ♦ shower head and aerator giveaways ♦ residential home water audit and leak check ♦ educational articles ♦ smart irrigation controller rebate program ♦ low water use demonstration gardens. During April and May 2009 our customers conserved 25 percent compared to April and May 2004— meeting the State Order conservation goal thus far. Page 2 of 6 Future Conservation Programs Unfortunately, in the midst of the current need to provide conservation programs, the Agency, after providing conservation program assistance and staffing to Rohnert Park for over twelve years, chose to unilaterally terminate its contract with Rohnert Park regarding conservation effective June 30. The agreement with the Agency covered all their costs to provide the service, so lack of funding is not the reason for the Agency's action. The staff person assigned to Rohnert Park will be working on Sonoma County's AB811 energy loans and conservation programs for the sanitary districts. Rohnert Park has a contractual obligation requiring it to provide conservation programs—at a minimum the 14 best management practices of the California Urban Water Conservation Council. Rohnert Park is also contractually obligated to spend at least $120,100 per year on conservation programs. Eliminating conservation programs is not a viable option for Rohnert Park. Staff is evaluating several issues related to water conservation as follows: 1. Which department should be responsible for water conservation—Finance, Public Works, or Engineering? The Utility Billing function in Finance interacts with our customers regarding high water use, leaks, etc. The Utilities Services function of Public Works maintains the water system, provides water quality information, reads meters, and interacts with customers in the field. The department manager for Engineering has served as the technical advisory representative to the Water Advisory Committee of water contractors for Rohnert Park for the last six years. 2. Should the water conservation function be performed in-house with additional staff, by a consultant, by another agency with in-house conservation staff such as Santa Rosa, or by a combination of the above? Each option has pros and cons. Staff has asked Santa Rosa if they are interested in running Rohnert Park's programs and received a positive response although scope and terms have yet to be discussed. Once staff works through the issues a recommendation will be brought to the city council. Groundwater Resources In 2009, Rohnert Park will utilize its groundwater resources in a pattern similar to 2007 and 2008. In 2007, the city's average use of groundwater was 0.83 million gallons per day (mgd). In 2008 it was 0.97 mgd. This is less than half of the 2.3 mgd included in the Stipulated Judgment settling a lawsuit from the South County Preservation Committee and John King (the judgment requires that the city not approve development that would cause it to pump 2.3 million gallons per day annual average). Also, this is about one-fifth of the city's historical use of up to 4.8 mgd of groundwater. Groundwater Monitoring Rohnert Park monitors water levels in four monitoring wells. Data from those wells (attached) show the dramatic rise in groundwater levels under Rohnert Park over the last 20 years. The data indicate that in Well 17 the groundwater level has risen 160 feet since the late 1980s. Groundwater levels measured at Well 24 indicate an increase in elevation of 130 feet since 1990. The groundwater elevation measured in Well 26 shows an increase of at least 200 feet since 1989. Finally, the water levels measured at Well 38 indicate an increase of 90 feet since 1992. Increasing groundwater levels demonstrate that more water is being recharged than withdrawn from the aquifer under Rohnert Park. Increasing groundwater levels and water balance models demonstrate that the groundwater use in Rohnert Park is sustainable at levels much higher than Rohnert Park is pumping now or proposes to pump in the future. Commercial Turf Restriction As mentioned above, the State Order seeks to have the Agency condition delivery of water to its customers on a prohibition of commercial turf grass unless managed with a 75% water budget. Page 3 of 6 City Obligations The Restructured Agreement for Water Supply governs the relationship between the Agency, Rohnert Park and the other prime contractors. In Section 1.12 it says: The Regular Customers, of the Agency, and the Agency, shall... implement or use their best efforts to secure the implementation of any water conservation requirements that may be added as terms or conditions of the Agency's appropriative water rights permits or licenses, or with. which the Agency must comply under compulsion of regulation or law. So, the paragraph above indicates Rohnert Park (as a Regular Customer) and the Agency must implement or use their best efforts to implement the requirements of the State Order. Best efforts is not defined. The Restructured Agreement provides consequences if water contractors do not comply with section 1.12 above. Should the Water Advisory Committee determine and so notify any Water Contractor that its efforts to achieve compliance with the water conservation practices required by this Section 1.12 are unsatisfactory, then such Water Contractor shall bring its water conservation program into compliance within six months after such notice, or within such additional time as may be granted by the Water Advisory Committee. Should such Water Contractor's noncompliance as determined by the Water Advisory Committee continue for six months after such notice of noncompliance, or beyond such additional time as may be granted by the Water Advisory Committee, then the Water Contractor shall thereafter pay a surcharge on all water delivered by the Agency pursuant to this Agreement equal to ten percent of the Operation and Maintenance Charge until the Water Advisory Committee determines that such Water Contractor is in compliance. The proceeds of any surcharge paid pursuant to this section shall be deposited and paid out in the same manner as the proceeds of the Water Conservation Fund. Some Agency customers have questions regarding the legality of the state including the commercial turf prohibition, the authority of the Agency to condition its customers in this way, and whether it violates state law regarding discrimination amongst customers. Given the questions raised by the water contractors, the Water Advisory Committee—a contractor group—is unlikely to take actions described in the paragraph above. Even if they did, the six month time to cure would extend beyond the end of the current State Order, rendering it moot. The agreement also provides the following: Each and all of the provisions of this Agreement shall be enforceable by action brought by any party hereto for specific performance or any other appropriate action at law for damages or in equity for other appropriate relief to the end that no party hereto shall suffer from the default of any other party. This allows Water Contractors or the Agency to sue to get another party to the agreement to perform its obligations. The time required to pursue such litigation may likely be longer than the duration of the temporary order. Water Budget Data In 2006, Rohnert Park measured the landscaped areas for each commercial property with dedicated irrigation water meters. This does not include all commercial turf areas because many were developed with common water meters for both domestic service and irrigation. This data allowed the city to provide landscape water budgets to these properties in the past. This data could be updated to reflect current property ownership and the 75% water budget and sent to customers with irrigation meters. There is no data for the remainder of commercial turf properties without dedicated irrigation meters. Developing data for landscaped areas is expensive and time consuming. It is possible that with additional resources, data could be collected for several hundred properties by October, however, that would not help with the current State Order. Page 4 of 6 City's Ability to Restrict The city's municipal code does not provide the framework to prohibit commercial turf irrigation if not managed within a 75% water budget. The municipal code does provide for overall cutbacks for commercial and industrial properties at various water conservation stages declared by city council resolution. For instance, Stage 3 prohibits "use by any commercial, industrial or government account (excepting health care and public safety accounts) in excess of seventy percent of the amount used during the most recent twelve month billing period when no water shortage restrictions were in place." This would not necessarily result in commercial turf being managed to a 75% water budget. In order to implement the city's water shortage emergency plan the city council would need to pass a "resolution determining that such implementation is necessary to protect the public health, safety, and welfare." As described above, Rohnert Park is already meeting the 25% conservation goal, so it may be difficult to make the case that public health, safety, and welfare are threatened at this point. Municipal Code Amendment To enforce the condition in the State Order regarding commercial turf, the city would need to amend its municipal code to include such provisions. The municipal code is amended by a city council ordinance. Below is a potential time line if the city council directs staff to prepare an ordinance regarding commercial turf: Research and Draft Ordinance July 14 Legal Review July 28 Final Ordinance August 4 Introduction August 11 Adoption August 25 Effective September 24 End of Temporary State Order October 2 Given the timeline above, the municipal code changes would be effective for only one week before the temporary State Order ended. The time and cost involved in drafting the ordinance will be significant. Furthermore, the enforcement of such an ordinance will be very time consuming and expensive. The city is required to provide due process in enforcement actions. The city, is not currently staffed to provide enforcement action regarding water waste. City's Best Efforts ,Staff is seeking=city _council. direction regarding what the city's best efforts. are_regarding.commercial turf prohibition. The council could determine that the city's best efforts at this time are: 1. Providing general information to all combined commercial accounts about the 75% water budget for commercial turf; 2. Providing specific 75% landscape water budget information to the commercial accounts with dedicated irrigation meters; 3. Allowing commercial accounts to manage their own irrigation accordingly; and 4. Subject to update as the situation among the water contractors continues to develop. Alternatively, the city council could determine that adopting an ordinance comprises the city's best efforts toward implementing the State Order. Reliable Water Supply in the Future Managing the water supply of 600,000 people in the manner currently done by the Agency, with annual uncertainty and unreliability while Lake Sonoma sits 90% full, leaves room for improvement. Page 5 of 6 Water Rights The Agency's water rights — granted by the State Board — are out of date and increasingly inappropriate for current conditions. In particular, minimum stream flows at various points in the Russian River are determined using inflows to 'Lake Pillsbury which is not in the Russian River Watershed. ` A more appropriate method in determining minimum flows would be to use Lake Mendocino or Lake Sonoma which are actually in the Russian River Watershed. In addition, the water rights adopted over 20 years ago do not take into consideration the listing of three salmonid fish species as threatened and endangered or the science developed in the last two decades on ways to better protect the fish. Going forward, the Agency will be working toward updating their water rights to reflect current conditions. Dry Creek Pipeline As discussed, using Dry Creek as a conduit is believed to negatively affect fish rearing habitat. If a pipeline was constructed from Lake Sonoma to the intake facilities of the municipal supply system, Dry Creek could be better managed for juvenile salmonid rearing. The Agency's prime water contractors have been advocating for the last few years to construct the best solution for the fish and the people — a Dry Creek pipeline. Pursuing such a strategy would provide a permanent environmental solution and segregate water supply from preserving wildlife habitat. Enclosures: State Water Resources Control Board Temporary Urgency Change for Russian River May 2009 Plates 6 through 9 from Groundwater Level Monitoring Report June through August 2008 City of Rohnert Park CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (X) Regular Time ( ) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b Page 6 of 6 STATE OF CALIFORNIA CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY STATE WATER RESOURCES CONTROL BOARD DIVISION OF WATER RIGHTS ORDER WR 2009 -0034 -EXEC In the Matter of Permits 12947A,12949,12950, and 16596 (Applications 12919A, 15736, 15737, 19351) Sonoma County Water Agency SOURCES: Dry Creek and Russian River COUNTIES: Sonoma and Mendocino Counties ORDER AMENDING ORDER WR 2009-0027-DWR AND CONDITIONALLY APPROVING TEMPORARY URGENCY CHANGE IN PERMITS 12947A, 12949, 12950, AND 16596 BY BOARD MEMBER ARTHUR G. BAGGETT, JR.: 1.0 INTRODUCTION On April 6, 2009, Sonoma County Water Agency (SCWA or Permittee) -filed a petition with the State Water Resources Control Board (State Water Board or Board) requesting approval of a Temporary Urgency Change to the subject permits pursuant to California Water Code section 1435. This order amends Order WR 2009-0027-DWR, which was issued by the Division of Water Rights (Division), and conditionally approves SCWA's petition. The petition requests that from April 6, 2009 through October 2, 2009, instream flow requirements for the Upper Russian River (from Its confluence with the East Fork of the Russian River to its confluence with Dry Creek) be reduced from 185 cubic feet per second (cfs) to 75 cfs, and the requirements for the lower Russian River (downstream of its confluence with Dry Creek) be reduced from 125 cfs to 85 cfs. The petition also requests that instream flow requirements be further reduced from July 1 through October 2, 2009, to 25 cfs for the upper Russian River and 35 cfs for the lower Russian River if during the period from April 1 through June 30 total inflow to Lake Mendocino is less than or equal to 25,000 acre-feet: The petition, in effect, requests that minimum flows for the Russian River be established based on dry -year criteria for the period from April 6 to October 2, 2009 and, In the event that cumulative inflow to Lake Mendocino is less than or equal to 25,004 acre feet from April 1 through June 30, critical year criteria for the period from July 1 to October 2, 2009. No changes to the instream flow requirements for Dry Creek are requested. The request is made to prevent depletion of storage in Lake Mendocino, which would severely impact threatened or endangered Russian River fish species, create serious water supply impacts in Mendocino County and in Sonoma County upstream of the Dry Creek confluence, and harm Lake Mendocino and Russian River recreation. 2.0 DELEGATION Pursuant to Resolution No. 2007-0057, the State Water Board has delegated authority to the Division Chief to act on petitions for temporary urgency change, provided no objections are outstanding. As explained below, the Division issued Order WR 2009-0027-DWR on April 6, 2009, conditionally approving the change petition. The State Water Board then provided notice of the change petition, received written comments and objections, and held a public workshop on the change petition. This Order revising Order WR 2009-0027-DWR is issued pursuant to Resolution No. 2007-0057, which delegates the authority to an individual Board Member to act on a petition for temporary urgency change: 3.0 BACKGROUND SCWA's petition involves the following permits: • Permit 12947A is for direct diversion of 92 cubic feet per second (cfs) from the East Fork Russian River and storage of 122,500 acre feet per annum (afa) in Lake Mendocino from January 1 through December 31 of each year. • Permit 12.949 is for direct diversion of 20 cfs year-round from the Russian River at the Wohler and Mirabel Park Intakes near Forestville. • Permit 12950 is for direct diversion of 60 cfs from the Russian River at the Wohler and Mirabel Park Intakes from April 1 through September 30 of each year. • Permit 16596 is for year-round direct diversion of 180. cfs from the Russian River and storage of 245,000 afa in Lake Sonoma from October 1 of each year to May 1 of the succeeding year. ` . . 2 SCWA submitted with the petition a document prepared by its staff titled, "Hydrologic Analysis of Lake Mendocino Storage Under Dry 2009 Conditions" (Hydrologic Analysis) dated April 2009. The Hydrologic Analysis indicates that projections for Lake Mendocino water levels in 2009 are far more severe than they were in water year 2007, the last time the State Water Board approved a temporary urgency change reducing the Russian River instream flow requirements. As of April 1, 2009, storage level in Lake Mendocino was approximately 53,000 acre-feet (af). This is roughly 20,000 of less than Lake Mendocino storage was in 2007 at this time. During water years 2002, 2004, and 2007, hydrologic conditions in the Eel River and Russian River watersheds caused Lake Mendocino storage levels to decline to dangerously low levels by the end of the dry season. Recreation at Lake Mendocino was severely impaired, and serious risks existed for water supply and state and federally listed Russian River salmonid fishery resources, particularly adult Chinook salmon. The storage levels in Lake Mendocino dropped to a low of 24,400 of in December 2002. Water year 2004 and 2007 presented similar risks that were mitigated by SCWA filing for, and the State Water Board approving, a temporary urgency change petition that reduced the minimum instream flow requirements on the Russian River, thereby allowing more water to remain in Lake Mendocino for a longer period of time. In June 2004, the Federal Energy Regulatory Commission directed Pacific Gas and Electric Company (PG&E) to reduce the amount of water diverted through the Potter Valley Project (PVP) tunnel into the Russian River, further reducing inflow to Lake Mendocino. Since October 2008, approximately 27,000 of less water has flowed through the PVP tunnel and into Lake Mendocino than during the same period during water year 2007, the last time the State Water Board approved a Temporary Urgency Change to reduce the Russian River instream flow requirements. Without the requested reductions in the instream flow requirements, SCWA Hydrologic Analysis predicted that Lake Mendocino storage would drop to 10,000 acre-feet by mid August 2009 and go dry by the end of September. Lake Mendocino has never dropped below 12,000 of since it was first filled in 1959, and it is uncertain whether water could continue to be released from Lake Mendocino into the East Fork Russian River if lake storage were to drop to 10,000 af. If water cannot be released from Lake Mendocino during October and November 2009, there most likely will be severe impacts on the fishery and recreation resources that depend on the upper Russian River, and on water users that rely on the upper Russian River for their water 3 supplies. On March 23, 2009, the Mendocino County Board of Supervisors declared a local emergency and imminent threat of disaster due to drought conditions. Following is the language contained in SCWA's permits regarding minimum instream flow requirements: Term 18 of SCWA's Permit 12947A states: For the protection of fish and wildlife, and for the maintenance of recreation in the Russian River, Permittee shall pass through or release from storage at Lake Mendocino sufficient water to maintain: (A) A continuous streamflow in the East Fork Russian River from Coyote Dam to its confluence with the Russian River of 25 cfs at all times. 11 (B) The following minimum flows in the Russian River between the East Fork Russian River and Dry Creek: (1) During normal water supply conditions when the combined water in storage, including dead storage, in Lake Pillsbury and Lake Mendocino on May 31 of any year exceeds 150,000 of or 90 percent of the estimated water supply storage capacity of the reservoirs, whichever is less: From June 1 through August 31 185 cfs From September 1 through March 31 150 cfs From April 1 through May 31 185 cfs (2) During normal water supply conditions and when the combined water in storage, including dead storage, in Lake Pillsbury and Lake Mendocino on May 31 of any year is between 150,000 of or 90 percent of the estimated water supply storage capacity of the reservoirs, whichever is less, and 130,000 of or 80 percent of the estimated water supply storage capacity of the reservoirs, whichever is less: From June 1 through March 31 150 cfs From April 1 through May 31 185 cfs If from October 1 through December 31, storage in Lake Mendocino is less than 30,000 acre-feet 75 cfs 4 (C) (3) During normal water supply conditions and when the combined water in storage, including dead storage, in Lake Pillsbury and Lake Mendocino on May 31 of any year is less than 130,000 of or 80 percent of the estimated water supply storage capacity of the reservoirs, whichever is less: From June 1 through December 31 75 cfs From January 1 through March 31 150 cfs From April 1 through May 31 185 cfs (4) During dry water supply conditions 75 cfs (5) During critical water supply conditions 25 cfs The following minimum flows in the Russian River between its confluence with Dry Creek and the Pacific Ocean to the extent that such flows cannot be met by releases from storage at Lake Sonoma under Permit 16596 issued on Application 19351: (1) During normal water supply conditions 125 cfs (2) During dry water supply conditions 85 cfs (3) During critical water supply conditions 35 cfs For the purposes of the requirements in this term, the following definitions shall apply: (1) Dry water supply conditions exist when cumulative inflow to Lake Pillsbury beginning on October 1 of each year is less than: 8,000 acre-feet as of January 1 39,200 acre-feet as of February 1 65,700 acre-feet as of March 1 114,500 acre-feet as of April 1 145,600 acre-feet as of May 1 160,000 acre-feet as of June 1 (2) Critical water supply conditions exist when cumulative inflow to Lake Pillsbury beginning on October 1 of each year is less than: 4,000 acre-feet as of January 1 20,000 acre-feet as of February 1 45,000 acre-feet as of March 1 50,000 acre-feet as of April 1 70,000 acre-feet as of May 1 75,000 acre-feet as of June 1 k (3) Normal water supply conditions exist in the absence of defined dry or critical water supply conditions. (4) The water supply condition designation for the months of July through December shall be the same as the designation for the previous June. Water supply conditions for January through June shall be predetermined monthly. (5) Cumulative inflow to Lake Pillsbury is the calculated algebraic sum of releases from Lake Pillsbury, increases in storage in Lake Pillsbury, and evaporation from Lake Pillsbury. (6) Estimated water supply storage space is the calculated reservoir volume below elevation 1,828.3 feet in Lake Pillsbury and below elevation 749.0 feet in Lake Mendocino. Both elevations refer to the National Geodetic Vertical Datum of 1929. The calculation shall use the most recent two reservoir volume surveys made by the U. S. Geological Survey, U. S. Army Corps of Engineers, or other responsible agency to determine the rate of sedimentation to be assumed from the date of the most recent reservoir volume survey. Term 15 of both Permit 12949 and Permit 12950 require SCWA to allow sufficient water to bypass the points of diversion at the Wohler and Mirabel Park intakes on the Russian River to maintain the following minimum flows to the Pacific Ocean: (1) During normal water supply conditions 125 cfs (2) During dry water supply conditions 85 cfs (3) During critical water supply conditions 35 cfs Term 13 of Permit 16596 sets forth the following minimum flows for Dry Creek and the Russian River: (A) The following minimum flows in Dry Creek between Warm Springs Dam and its confluence with the Russian River: (1) During normal water supply conditions: 75 cfs from January 1 through April 30 80 cfs from May 1 through October 31 105 cfs from November 1 through December 30 (2) During dry or critical water supply conditions: 25 cfs from April 1 through October 31 75 cfs from November 1 through March 31 r -I (B) The following minimum flows in the Russian River between its confluence with Dry Creek and the Pacific Ocean, unless the water level in Lake Sonoma is below elevation 292.0 feet with reference to the National Geodetic Vertical Datum of 1929, or unless prohibited by the United States Government: (1) ° During normal water supply conditions 125 cfs (2) During dry water supply conditions 85 cfs (3) During critical water supply conditions 35 cfs Permits 12949, 12950, and 16596 use the same water -year classification definitions as those listed in Permit 12947A. The water year classifications (Normal, Dry or Critically Dry) were established in State Water Board Decision 1610 (1986) and are based on cumulative inflow into Lake. Pillsbury beginning October 1. Although Lake Mendocino storage is unusually low, cumulative inflow into Lake Pillsbury during this water year has been sufficiently high that, under Decision 1610, 2009 is currently classified as a normal year and will likely retain this classification for the remainder of 2009. 4.0 DIVISION OF WATER RIGHTS ISSUANCE OF ORDER WR 2009-0027-DWR APPROVING SCWA'S TEMPORARY URGENCY CHANGE PETITION AND PUBLIC NOTICE Pursuant to Water Code section 1438, subdivision (a), the Division issued a temporary change order, Order WR 2009-0027-DWR, conditionally approving the Temporary Urgency Change petition. The State Water Board issued and delivered to SCWA on April 10, 2009, a notice of the proposed change. Pursuant to Water Code section 1438, subdivision (b)(1), SCWA was required to publish the notice in a newspaper having a general circulation that is published within the counties where the points of diversion lie. The Notice was published in the Ukiah Daily Journal on April 14, 2009 and Santa Rosa's Press Democrat on April 17, 2009. The State Water Board mailed and emailed the Notice to the interested persons who had requested notice of proposed temporary urgency changes and to other known interested persons. The State Water Board also provided notice of a public workshop scheduled for May 6, 2009, to receive comments regarding SCWA's Temporary Urgency Change Petition and Order WR 2009-0027 DWR. The State Water Board posted on its website (1) the notice of Order 7 WR 2009-0027-DWR, (2) the notice of the May 6, 2009 public workshop, (3) a copy of SCWA's petition for temporary urgency change, and (4) Order WR 2009-0027-DWR. 5.0 PUBLIC COMMENTS ON THE PETITION The State Water Board received approximately 105 written comments on the petition and Order WR 2009-0027-DWR, including comments from the North Coast Regional Water Quality Control Board (North Coast Regional Water Board), the California Department Fish and Game (DFG), the National Marine Fisheries Service (NMFS), SCWA water contractors (i.e., SCWA customers), municipalities, local business owners, the California Landscape -Contractors Association, the Association of California Water Agencies, environmental groups, and private citizens. The SCWA contractors expressed opposition to inclusion of a term in the order requiring a 25 percent reduction in Russian River diversions to the SCWA service area. The . SCWA contractors, local business owners, and the California Landscape Contractors Association, also opposed inclusion of a term prohibiting irrigation of commercial turf grass within the SCWA service area during the term of the order. Additionally, these commenters requested that definitions be provided for commercial turf grass and residential water wasting devices, as referenced in Order WR 2009-0027-DWR. DFG, environmental groups, and private citizens expressed concerns regarding impacts to water quality, community water systems, and fisheries as result of reduced Russian River flows. The North Coast Regional Water Board, environmental groups, and private citizens expressed' support for the prohibition against irrigating commercial turf grass. These entities also called for increased water quality monitoring, public access to water quality data, and adaptive management of Russian River flow based on monitoring results. NMFS, environmental groups, and private citizens expressed support for the 25 percent mandatory reduction in Russian River diversions to the SCWA service area. Environmental groups and private citizens also requested that additional flow gages be established on the Russian River and that authorized and unauthorized water diversion be better accounted for to ensure compliance with flow objectives. Tourism and recreation based business owners commented that reduced summertime flows in the Russian River would hurt the local economy. The City of Ukiah commented that water conservation would reduce the City's revenue and its ability to deliver water to its customers. 3 6.0 PUBLIC WORKSHOP ON THE PETITION The State Water Board held a public workshop on May 6, 2009, to receive comments regarding SCWA's Temporary Urgency Change Petition and Order WR 2009-0027 DWR. During the workshop the State Water Board heard comments from approximately 25 attendees, including representatives from SCWA, the SCWA Water Advisory Committee, Russian Riverkeeper, the County of Mendocino, the City of Petaluma, the City of Santa Rosa, the Association of California Water Agencies, Marin Municipal Water Distinct, Mendocino County Russian River Flood Control and Water Conservation Improvement District, the City of Ukiah, DFG, Friends of the Eel River, private business owners and private citizens. The oral comments were similar to those expressed.in writing. In general, most of commenters recognized the need for conserving water in Lake Mendocino. Similar to the written comments, some expressed concerns that reduced flows would result in impacts to recreation and water quality in the lower Russian River and requested implementation of mandatory water conservation requirements along with improved flow and water quality monitoring. Other commenters objected to the prohibition against irrigating commercial turf grass and imposition of mandatory reductions in SCWA Russian River diversions. At the State Water Board's public workshop, Division of Water Rights staff presented background information regarding the conditions leading up to approval of the temporary urgency change order and issuance of Order WR 2009-0027-DWR. Staff also presented a Russian River Flow Analysis prepared by SCWA at staff's request, which evaluated flow conditions in the lower Russian River under the reduced instream flow conditions specified in the temporary urgency change petition and Order WR 2009-0027-DWR. The staff presentation and the Russian River Flow Analysis demonstrated that a reduction in diversion at SCWA's Wohler/Mirabel pumping facilities is needed to achieve downstream minimum flows and a safe operating buffer, given the constraints on releases from Warm Spring Dam and anticipated inflows from the Upper Russian River. Based on the information -contained in the SCWA Russian River Flow Analysis a 25 percent reduction in diversion at the Wohler/Mirabel pumping facilities will result in average flows of approximately 45 cfs at the Hacienda Bridge. This is 10 cfs more than the 35 cfs minimum flow requirement specified Order WR 2009-0027-DWR, but the analysis does not account for depletion (due to evapotranspiration and diversions) between the Hacienda Bridge and the Russian River Estuary or an operating buffer. Additionally, imposition of a 25 percent reduction in SCWA diversions will benefit water quality, recreation, 0 and fisheries, to the extent that such a,reduction would provide flows in excess of the 35 cfs minimum requirement in the lower river. During the workshop, Division of Water Rights staff also recommended the following modifications to Order WR 2009-0027-DWR that were intended to address some of the written comments received: a. Clarify the terms of the Order by explicitly setting 2004 as the baseline year for purposes of measuring mandatory water diversion reduction and water conservation goals and providing definitions for commercial turf and residential water wasting devices; b. Modify the water conservation measurement period to provide more time for water users to respond to the call for water conservation; C. Extend the date on which critically dry year minimum instream flows could take effect until after the Fourth of July weekend to reduce impacts to recreation and water quality; d. As requested by DFG, base the trigger for critically dry year flows on Lake Mendocino Storage, rather than inflows to Lake Mendocino; e. Delete term 3 to allow releases from Warm Springs Dam for the purpose of providing increased flow in the lower river as requested by the NMFS; Revise water quality monitoring requirements to consider comments from DFG and the North Coast Regional Water Board and define contingency actions; - g. Require a plan to monitor fish habitat and fish health conditions; Revise ramping rates based on input from DFG and NMFS; As requested by DFG, direct SCWA to request renewal of the Temporary Urgency Change Petition if increasing flow would otherwise impair the fishery; and Require SCWA to develop a water right accounting procedure and a method for determining when the Russian River is being supplemented by project water. 7.0 COMPLIANCE WITH CALIFORNIA ENVIRONMENTAL QUALITY ACT The State Water Board has determined that the petition qualifies for an exemption under CEQA. A Class 7 exemption "consists of actions taken by regulatory agencies as authorized by state law or local ordinance to assure the maintenance, restoration, or enhancement of a natural resource where the regulatory process involves procedures for protection of the environment." (Cal. Code Regs, tit. 14, § 15307.) The proposed action will assure the maintenance of a 10 natural resource, i.e., the instream resources of the Russian River. A Class 8 exemption "consists of actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment:" (Id., § 15308.) The proposed action will assure the maintenance of the environment, i.e., the instream environment of the Russian River. On February 27, 2009, Governor Schwarzenegger declared a drought related state of emergency. Additionally, On March 23, 2009 the Mendocino County Board of Supervisors declared a local emergency and imminent threat of disaster due to drought conditions. Storage in Lake Mendocino is extremely low. Information provided by SCWA demonstrates that continued releases of water under normal year operating rules would prematurely drain remaining storage. If storage in Lake Mendocino is depleted, water will not be available to support threatened and endangered species, agriculture, and domestic/municipal water service. Approval of the Temporary Urgency Change Petition is therefore- necessary to prevent and mitigate damage to the environment, fishery resources, property, public health, and essential public services. Accordingly the project is statutorily exempt from CEQA because it is necessary to prevent or mitigate an emergency. (Pub. Resources Code, §§ 21080, subd. (b)(4), 21172.) 8.0 LAW GOVERNING TEMPORARY URGENCY CHANGE PETITIONS Water Code section 1435 provides that a permittee or licensee who has an urgent need to change the point of diversion, place of use, or purpose of use from that specified in the permit or license *may petition the State Water Board for a conditional temporary change. The State Water Board's regulations set forth the filing and other procedural requirements applicable to petitions for temporary urgency changes. (Cal. Code Regs., tit. 23, §§ 805, 806.) The Board's regulations also clarify that a petition for a temporary urgency change in a permit or license ' other than a change in point of diversion, place of use, or purpose of use may be filed, subject to the same filing and procedural requirements that apply to changes in point of diversion, place of use, or purpose of use. (1d., § 791, subd. (e).) e _ 11 Before approving a temporary urgency change, the Board must make the following findings: 1. The permittee or licensee has an urgent need to make the proposed change; 2. The proposed change may be made without injury to any other lawful user of water; 3. The proposed change may be made without unreasonable effect upon fish, wildlife, or other instream beneficial uses; and 4. The proposed change is in the public interest. (Wait. Code, § 1435, subd. (b)(1-4).) 8.1 Urgency of the Proposed Change Under Water Code section 1435, subdivision (c), an urgent need to make a proposed change exists when the State Water Board concludes that the proposed temporary change is necessary to further the constitutional policy that the water resources of the State be put to beneficial use to the fullest extent of which they are capable and that waste of water be prevented. However, the State Water Board shall not find the need urgent if it concludes that the petitioner has failed to exercise due diligence in petitioning for a change pursuant to other appropriate provisions of the Water Code. In this case, an urgent need exists for the proposed change because SCWA predicts full depletion of storage in Lake Mendocino in September 2009 unless the requested temporary urgency change is approved. Water supplies sufficient to support survival of listed Russian River salmonid fisheries, agricultural and municipal use, and recreation are threatened. Without the proposed change, SCWA would need to release additional stored water from Lake Mendocino, resulting in a reduction and likely elimination of water supplies for water users in Mendocino County, particularly in the Redwood Valley area, causing potential impacts to human. health and welfare, in addition to a reduction of resources needed for fishery protection and more stable flows in the upper Russian River during the fall, when state and federally listed fish species are most sensitive to flows and temperatures. Further, if Water Year 2010 is a dry or critically dry year, as appears likely, extra storage in Lake Mendocino will be crucial for the continued survival of the Russian River fishery and for water supply reliability during 2010. Water Code section 106 establishes that the use of water for domestic purposes is the highest use of water. SCWA predicts that without the proposed change Lake Mendocino would be drawn down to levels that jeopardize SCWA's ability to release water to the Russian River. In this event, water supplies for domestic and municipal uses of Russian River water would be severely impaired. Moreover, SCWA permits include terms requiring a 50 percent reduction in 12 deliveries to the Redwood Valley County Water District when Lake Mendocino storage drops below 30,000 acre feet in order to preserve Lake Mendocino Water Supply reliability. The purpose of this order is, in part, to prevent Lake Mendocino storage from dropping below 30,000 acre feet, which would otherwise occur in the absence of this order, based on information available to the State Water Board. SCWA forecasts indicate that Lake Mendocino Storage would drop below 30,000 acre-feet during June of 2009 unless the Temporary Urgency Change Petition is approved and conservation measures are implemented. For the reasons stated above, an urgent need for the proposed change exists. The trigger for changing from dry -year to critically dry -year criteria should be based, however, on storage in Lake Mendocino, rather than inflow to Lake Mendocino, as proposed by SCWA. According to the California Data Exchange Center website (htto://cdec.water.ca.gov/river/rivcond.htmi), Lake Mendocino storage as of July 1 has never dropped below 63,534 of for the period between June 1, 2004 and December 31, 2008 (Le, Lake Mendocino Storage was 63,534 of on July 1, 2007).' The data also show that the maximum drawdown that occurred after July 1, 2007 was 35,630 af, which brought Lake Mendocino storage down to 27,904 acre feet. on -December 17, 2007. The State Water Board approved'a temporary urgency change petition to preserve storage in Lake Mendocino during 2007, but minimum instream flows were never reduced below dry year criteria. Based on drawdown data from 2007, Lake Mendocino storage could fall below 30,000 acre feet this year if storage is less than 65,630 of on July 1, 2009. If Lake Mendocino storage exceeds 65,630 of on July 1, 2009, it is unlikely that storage would fall below 30,000 af, obviating the need to further reduce instream flows to critically dry year criteria. Therefore, the terms of Order WR 2009-0027-DWR will be modified to specify that critically dry year instream flow requirements may be implemented only if Lake Mendocino Storage is less than 65,630 of on July 1, 2009. To ensure that the water resources of the State are put to beneficial use to the fullest extent of which they are capable and that waste of water be prevented, Order 2009-0027-DWR added terms requiring SCWA to (1) temporarily reduce diversions from the Russian River by 25 percent; (2) prohibit irrigation of commercial turf grass within the SCWA service; (3) submit a ' We take official notice of recorded storage levels for Lake Mendocino during the period from June 1, 2004 through December 31, 2008. Official notice is taken pursuant to California Code of Regulations, -title 23, section 648.2 (authorizing the State Water Board to take official notice of matters that may be judicially noticed), and pursuant to' Evidence Code section 452, subdivision (h) (authorizing judicial notice of facts and propositions that are not reasonably subject to dispute and are,capable of immediate and accurate determination by resort to sources of reasonably indisputable accuracy). 13 plan detailing the actions that will be taken to work with Russian River water users to reach an overall water conservation goal of 25 percent in Sonoma County and 50 percent in.Mendocino County during the period from April 6, 2009 to the expiration of this order, and (4) submit a report within one year identifying actions SCWA will take to maximize water conservation in its service area. Similar terms will be included as conditions of this approval, subject to several modifications based on comments received from interested persons, as described below. Including these terms as conditions of approval supports the determination that the proposed change will maximize the beneficial use of water resources and prevent the waste of water, and therefore an urgent need for the change exists, as defined by Water Code section 1435, subdivision (c). Implementation of the diversion reduction requirement described above should be delayed due to unexpected rainfall in early May, which marginally improved hydrologic conditions in the Russian River watershed since issuance of Order WR 2009-0027-DWR. As a result of the rainfall, mean daily flow at the United States Geological Survey (USGS) Guemeville gage (USGS'# 11461000) has remained above the normal year minimum instream flow requirement of 125 cfs for the lower Russian River. As of May 27, 2009, the USGS reported flows of 239 ds at the Guerneville gage.2 Recent data indicate that flow is steadily decreasing, but the data suggest that flow should remain above normal year minimum instream flow criteria until about June 15, 2009. As a result, the need to curtail diversion from the lower Russian River has been delayed and accordingly the period during which mandatory reduction in Russian'River diversion to the SCWA service area may also be delayed. Order WR 2009-0027-DWR will be modified to change the start date for mandatory reduction in Russian River diversion to June 15, 2009 rather than April 6, 2009. The terms of this order also will be modified to clarify that 2004 should be used as the baseline for purposes of measuring the requirement that SCWA reduce its diversions by 25 percent. The term prohibiting the irrigation of commercial turf grass should be modified to define $$commercial turf' and to allow the irrigation of commercial turf in accordance with a water budget that meets certain, criteria. Article X, section 2 of the California Constitution requires that "water resources of the State be put to beneficial use to the fullest extent to which they are capable, and that waste or unreasonable use or unreasonable method of use of water be 2 we take official notice of reported daily average flow at the USGS Guemeville gage (USGS # 11467000) during May of this year pursuant to California Code'of Regulations, title 23, section 648.2 and Evidence Code section 452, subdivision (h). 14 prevented, and that the conservation of such waters is to be exercised with a view to the reasonable and beneficial use thereof in the interest of the people and for the public welfare" The 2005 California Water Plan includes recommendations from the Landscape Task Force convened pursuant to Assembly Bill 2717 and signed into law in 2004. The Landscape Task Force recommendations include, in part, the following recommendations: (1) reduce the evapotranspiration (ET) Adjustment Factor in the Landscape Model Ordinance and review the ET Adjustment Factor every ten years for possible further reduction, (2) require dedicated . landscape meters, (3) promote the use of recycled water in urban landscapes, and (4) increase the public's awareness of the importance of landscape water use efficiency. The condition regarding commercial turf irrigation imposed in order WR 2009-0027-DWR, as modified herein, is necessary to comply with article X, section 2 of the California Constitution and Water Code section 1435, subdivision (c), taking into consideration (1) the competing demands for water in the Russian River watershed and the limited supply that exists, in part as a result of reduced inflow to the watershed due to operational changes at PG&E's Potter Valley Hydroelectric Project, which diverts water from the Eel River and discharges it to the East Fork of the Russian River, which is expected to continue to occur, (2) the presence of listed species who depend on instream flows in the Russian River for their continued survival, (3) the benefit to the economy of the state that results from the winegrape industry in the Sonoma and Mendocino areas, which depend on the waters of the Russian River, and (4) the benefits of reducing urban landscaping water use, consistent with the recommendations of the Landscape Task Force. 8.2 No Injury to. Any Other Lawful User of Water The SCWA is required to maintain specific flows in the Russian River from its most upstream point of diversion to the river's confluence with the ocean. Therefore, it is anticipated that all of the SCWA water contractors and other legal users of water will receive the water to which they are entitled during the reduced flows specified in this Order. Moreover, failure to implement the reduced instream flows could result in depletion of Lake Mendocino, which in turn could give rise to serious impacts to users of water downstream of Lake Mendocino later in the year. According to the California Data Exchange Center website thttp://cdec.water.ca. ov/cgi- progs/stages/FLOWOUT), as of May 11, 2009, the California Department of Water Resources estimated the unimpaired flow of the Russian River to be at 37 percent of average unimpaired 15 flow for the water. year.3 Although the water year ends September 30, most precipitation in the watershed falls between October and May. SCWNs reservoir release locations are located many miles upstream of the locations at which compliance with the instream flow requirements imposed by this order is determined. Considering the demand for water in the watershed and the short supply, there is a likelihood that other water users who do not have the legal right divert water, either because they have no water right or other legal entitlement that allows them to divert water from the Russian River or its tributaries, or because the right that they have is not of sufficiently high priority to allow them to divert and use water this year, will divert water released by SCWA and prevent it from being used for its intended purpose. The SCWA has informed the State Water Board that SCWA intends to submit additional change petitions in the future seeking revisions in instream flow conditions required by its water right permits. In order to better account for water diversion from the Russian River and ensure minimum instream flows are achieved in the future, a term will be added to the Order requiring SCWA to develop a water right accounting procedure and a method for determining when the Russian River is being supplemented by project water. 8.3 No Unreasonable Effect upon Fish, Wildlife, -or Other Instream Beneficial Uses Although flows downstream from Coyote Dam will be decreased upon approval of SCWXs petition, conservation of water in Lake Mendocino will allow enhanced management of the flows in early fall for the benefit of fish migration. Reduced flows in the Russian River may impair instream beneficial uses, including recreation. The potential for impairment to instream beneficial uses, however, is not unreasonable considering the potential impacts to fisheries, water supply, and recreation,in Lake Mendocino that could occur if the petition is not approved. As recommended during the May 6, 2009 public workshop, the date on which minimum_ instream flows could be reduced to critically dry year flows will be delayed until July 6, 2009 to reduce potential impacts to fish, wildlife, recreation, and water quality during the Fourth of July holiday. - Based on comments received from the North Coast Regional Water Board and numerous members. of the public, the water quality monitoring plan submitted by SCWA pursuant to WR 2009-0027-DWR has been updated. The revised water quality monitoring plan includes additional monitoring sites, increased frequency of monitoring, and provisions for public access to the data. In response to comments from NMFS, term 3 in Order WR 2009-0027- 3 We take official notice of the California Department of Water Resources runoff data for water year 2009 pursuant to California Code of Regulations, title 23, section 648.2 and Evidence Code section 452, subdivision (h). 16 DWR will be deleted to provide SCWA with the flexibility to release water from Warm Springs Dam for the purpose of augmenting flows in the lower Russian River. As requested by DFG, SCWA has developed a fisheries monitoring plan in consultation with the DFG and NMFS. Accordingly, a term will be added to the Order requiring SCWA to implement the fisheries monitoring plan and consult with DFG on a weekly basis. Additionally, a term will be added directing SCWA to request renewal of the Temporary Urgency Change Petition no later than September 15, 2009, if DFG or NMFS determines that increasing flows on October 2, 2009 would adversely affect the Russian River fishery. Finally, the ramping rates specified in Order WR 2009-0027-DWR will be -revised at the request of DFG. 8.4 The Proposed Change Is In the Public Interest The proposed change will help conserve water in Lake Mendocino so that it can be released for listed Russian River salmonid fisheries present in the Russian River during the fall Chinook salmon migration season. It is in the public interest to preserve water supplies for these beneficial uses when hydrologic circumstances cause severe reductions to water supplies. Approval of SCWA's petition will help SCWA maintain the level in Lake Mendocino for a longer period of time. SCWA estimated in its Hydrologic Analysis that if the normal -year instream flow requirements remained in effect, Lake Mendocino would reach minimum pool by late August 2009 and would be completely drained by September. However, SCWA forecasted that Lake Mendocino storage would not drop below 22,000 of during the remainder of Water Year 2009 if the Temporary Urgency Change Petition is approved and 20 percent cumulative conservation is achieved. On February 27, 2009, Governor Schwarzenegger proclaimed a state of emergency and ordered immediate action to manage the drought crisis. The Governor's proclamation requested that all urban water users immediately increase their water conservation activities in an effort to reduce their individual water use by 20 percent. On September 27, 2006, Governor Schwarzenegger signed Assembly Bill 32, the Global Warming Solutions Act of 2006 (Nunez, Chapter 488, Statutes of 2006). Pursuant to AB 32, the California Air Resources Board adopted a scoping plan on December 12, 2008, outlining the State's strategy to achieve greenhouse gas (GHG) emissions limits. The scoping plan recommended implementation of six greenhouse gas reduction measures targeted at the water 17 sector, largely to develop additional supply reliability to meet water demand. These measures include increased water use efficiency, and water recycling, and urban runoff re -use. In addition to reducing GHG emissions, these measures can have many co -benefits, including enhancing water supply reliability. Given the severity of water supply conditions in the Russian. River Watershed and the Governor's directives to implement water conservation measures, this order adds terms requiring immediate mandatory water conservation, and longer-term water conservation planning and reporting, including a plan to reduce the use of residential water wasting devices in the SCWA service area. Approval of the petition, as conditioned, will be in the public interest and consistent with the overall goals of the Governor's drought emergency proclamation and AB 32. 9.0 CONCLUSIONS The State Water Board has adequate information in its files to make the evaluation required by Water Code section 1435. conclude that, based on the available evidence: 1. The permittee has -an urgent need to make the proposed change; 2. The petitioned change will not operate to the injury of any other lawful user of water; 3. The petitioned change will not have an unreasonable effect upon fish, wildlife, or other instream beneficial uses; and, 4. The petitioned change is in the public interest. 18 ORDER NOW, THEREFORE, IT IS ORDERED THAT: the petition filed by Sonoma County Water Agency for temporary change in Permits 12947A, 12949, 12950, and 16596 is approved, subject to the conditions set forth below. All existing terms and conditions of the subject permits remain in effect, except as temporarily amended by the following provisions: From the date of this Order until October 2, 2009, minimum flows in the Russian River, as specified in Term 20 of Permit 12947A, Term 17 of Permits 12949 and 12950, and Term 13 of Permit 16596, shall be modified as follows: Minimum instream flow in the Russian River from its confluence with the East Fork of the Russian River to its confluence with Dry Creek shall be as follows: a. From April 6, 2009 through July 5, 2009, minimum instream flow shall remain at or above 75 cubic feet per second (cfs). b. From July 6 through October 2, 2009, minimum instream flow shall remain at or above 75 cfs, if Lake Mendocino storage is equal to or greater than 65,630 acre feet on July 1, 2009; c. From July 6 through October 2, 2009, minimum instream flow shall remain at or above 25 cfs, if Lake Mendocino storage is less than 65,630 acre feet on July 1, 2009; Minimum instream flow in the Russian River from its confluence with Dry Creek to the Pacific Ocean shall be as follows unless the water level in Lake Sonoma is below 292.0 feet with reference to the National Geodetic Vertical Datum of 1929, or unless prohibited by the United States Government: a. From April 6, 2009 through July 5, 2009, 2009,: minimum instream flow shall remain at or above 85 cubic feet per second (cfs). b. From July 6 through October 2, 2009, minimum instream flow shall remain at or above 85 cfs, if Lake Mendocino storage is equal to or greater than 65,630 acre feet on July 1, 2009; c. From July 6 through October 2, 2009, minimum instream flow shall remain at or above 35 cfs, if Lake Mendocino storage is less than 65,630 acre feet on July 1, 2009; 19 For purposes of compliance with this term, minimum instream flow requirements shall be met on an instantaneous flow basis. 2. SCWA shall immediately consult with the National Marine Fisheries Service (NMFS) and the Department of Fish and Game (DFG) after a cumulative seasonal total of 200 adult Chinook salmon move upstream past the SCWA Mirabel inflatable dam. Upon the written recommendation of NMFS and DFG, instream flow at the USGS gages at both Hopland (No.11462500) and Healdsburg (No, 11464000) on the Russian River shall be increased to 125 cfs after a cumulative seasonal total of 200 adult Chinook salmon move upstream past the SCWA Mirabel inflatable dam. A lag time of three to seven days for the higher flows to reach Healdsburg is appropriate. 3. To protect against stranding of fish when releases from Lake Mendocino are converted from normal -year to dry -year criteria, or from dry -year to critical -year criteria, flow in the East Fork Russian River immediately below Coyote Dam shall not be reduced by more than 15 cfs per hour. 4. SCWA shall monitor and record daily numbers of adult Chinook salmon moving upstream past the Mirabel inflatable dam beginning no later than August 15, 2009, and ending upon expiration of this Order. SCWA shall consult with NMFS and the DFG on a weekly basis regarding the status and findings of the monitoring effort. Chinook salmon monitoring requirements specified in this term may be revised at the direction of NMFS and DFG. 5. If operations pursuant to this Order result in sustained closure of the lagoon at the terminus of the Russian River at the Pacific Ocean, or numbers of adult salmon in the Russian River are determined by NMFS to be very low through September 30, 2009, then SCWA shall immediately consult with NMFS and DFG regarding possible measures to facilitate upstream movement of salmon. SCWA shall immediately implement measures required by NMFS and DFG to facilitate the movement of salmon. 6. SCWA shall implement the Fisheries Monitoring Plan dated May 24, 2009 that was developed in consultation with DFG and NMFS. SCWA shall consult with NMFS and DFG on a weekly basis regarding the status and findings of the monitoring effort. 20 7. SCWA shall implement the Temperature and Water Quality Monitoring Plan dated May 22, 2009 that was developed for monitoring the effects of the temporary urgency change after consultation with DFG and North Coast Regional Water Board staff. 8. If minimum instream flow requirements are reduced to critically dry year criteria, SCWA shall coordinate once weekly conference calls with Division of Water Rights, NMFS, DFG, and North Coast Regional Water Board staff to discuss the results of ongoing water quality, temperature and fisheries monitoring. Agency personnel may recommend to the Deputy Director for Water Rights actions required to alleviate water quality, public health, or fishery concerns that arise as a result of implementation of this Order. 9. This Order does not authorize any act that results in the taking of a threatened or endangered species, or any act that is now prohibited, or becomes prohibited in the future, under either the California Endangered Species Act (Fish and Game Code sections 2050 to 2097) or the federal Endangered Species Act (16 U.S.C.A. sections 1531 to 1544). If a "take" will result from any act authorized under this Order, the permittee shall obtain authorization for an incidental take permit prior to construction or operation. Permittee shall be responsible for meeting all requirements of the applicable Endangered Species Act for the temporary urgency change authorized under this Order. 10. The State Water Board reserves jurisdiction to supervise the temporary urgency change under this Order, and to coordinate or modify terms and conditions, for the protection of vested rights, fish, wildlife, instream I beneficial uses and the public interest as future conditions may warrant. 11. The SCWA shall immediately notify the State Water Board if any significant change in storage conditions in Lake Mendocino occurs that warrants reconsideration of this Order. 12. SCWA shall make a 25 percent reduction in diversions from the Russian River to- its service area from June 15, 2009 until expiration of this order (October 2, 2009). This reduction shall be calculated based on Permittee's actual diversion from the Russian River from June 15, 2009 through October 2, 2009 as compared to actual diversion from the Russian River from June 15, 2004 through October 2, 2004. 21 13. As a condition of water delivery to its customers, SCWA shall prohibit irrigation of commercial turf grass within the SCWA service area for the period of June 15, 2009 through October 2, 2009 unless irrigation is managed in conformance with water a budget designed to achieve the following maximum applied water allowance (MAWA): MAWA = (ETo) (0.75) (LA) (0.62) where: MAWA = Maximum applied water allowance (gallons per month) Eto = Reference Evapotranspiration (inches per month) 0:75 = ET Adjustment Factor LA = Landscaped Area (square feet) 0.62 = conversion factor (to gallons per square foot) This term shall not apply to commercial turf irrigated exclusively with municipal recycled water. For the purposes of -this Order, commercial turf is defined as turf that is not used regularly by a significant number of people, including commercial and governmental ornamental turf located in median strips along streets, at public and private office buildings, business. parks, out-of-bounds areas at golf courses, and unused areas in parks. Commercial turf does not include regularly used turf, such athletic fields, golf courses, and parks and other areas where turf is actually used by substantial numbers of people to walk, play; or sit on (as opposed to turf that is primarily ornamental). 14. On September 1, 2009, SCWA shall submit to the Division of Water Rights, DFG and NMFS, a forecast of storage in Lake Mendocino and an assessment of SCWA's ability to make releases in support of fall run Chinook salmon during the migration and spawning season. SCWA is directed to request in writing renewal of the temporary urgency change petition no later than September 15, 2009 if DFG or NMFS determines that increasing flows on October 2, 2009 will adversely affect the Russian River fishery. 15. By May 6, 2009, SCWA shall submit a plan to the State Water Resources Control Board to obtain the cooperation and participation of agricultural and municipal Russian River water users to reach a water conservation goal of 25 percent in Sonoma County and 50 percent in Mendocino County for the period of April 6, 2009 until the expiration of this order (October 2, 2009). In addition, the plan shall include measures to identify and prevent any waste, unreasonable use, unreasonable method of use, or unreasonable method of diversion of water. The plan shall include a detailed schedule with planned 22 completion dates for key events. The plan, including the schedule, is subject to approval by the State Water Board Deputy Director for Water Rights (Deputy Director) in regard to its completeness and inclusion of significant project milestones. SCWA shall submit any additional information or revisions to the schedule requested within the period specified by the Deputy Director. SCWA shall implement the schedule as approved by the Deputy Director. SCWA shall -include the following information in the plan: a. An explanation of SCWA's authority or other ability to impose mandatory water conservation measures and identification of the persons and entities subject to that authority. b. Identification of Russian River water users who are not subject to SCWA's authority to impose mandatory water conservation measures. c. Steps that SCWA will take to investigate the waste, unreasonable use, unreasonable method of use, or unreasonable method of diversion of water from the Russian River. SCWA shall submit monthly reports to the State Water Board on its progress. d. Steps that SCWA will take to gain the cooperation and participation of water users in conserving water and preventing the waste, unreasonable use, unreasonable method of use, or unreasonable method of diversion of water from the Russian River. SCWA shall submit monthly reports to the State Water Board on its progress. 16. SCWA shall prepare a Water Conservation Status Report for SCWA's service area and other areas served by Lake Mendocino. The report shall specify the water conservation measures being implemented in the areas served by Lake Mendocino, and shall specify the water savings resulting from the measures during the term of this temporary urgency change. The report shall be submitted to the Deputy Director by December 31, 2009. The scope and content of the report shall be similar to the report submitted to comply with WR Order 2007-0022. 17. SCWA shall prepare a Water Conservation Plan for SCWA's service area and other areas served by take Mendocino. The Water Conservation Plan shall describe and quantify current water conservation efforts and the water conservation measures that can be implemented in the future, including measures to eliminate the use of residential water wasting devices. The Water Conservation Plan shall provide estimates of the quantity of water applied to commercial -turf in the SCWA service area and provide recommendations for long-term reductions in water use on commercial turf. The Water Conservation Plan shall include a description of the authority or mechanisms that will be used to implement the identified conservation measures and a schedule for. 23 implementation. The plan shall be submitted to the Deputy Director by April 6, 2010. For the purposes of this Order, residential water wasting devices are defined as indoor residential plumbing fixtures and appliances that use more water'than readily available cast effective alternatives, including but not limited to showerheads, toilets, faucets, dishwashers, and clothes washing machines. 18. SCWA shall develop a water right accounting procedure and a method for determining when the Russian River is being supplemented by project water. SCWA shall submit a report to the Deputy Director by December 31, 2009 describing the proposed water right accounting procedure. Beginning December 31, 2009, SCWA shall post on its website notification of periods when the Russian River is being supplemented by project water for purposes of meeting minimum instream flow requirements or to satisfy downstream water demands other than those of SCWA. Dated: MAY 2 8 2M 24 �� • iii.! � 17 1 �25 i 28 0 20 =,o _ i j 18 012 42 15 i 014 , t 10141�T.03 + 027 �� 'I 2430 (�II iF �.. 23 l 16 ` ' 11 i9i 1 a, 7217�- 22 7( 5 i A 0'0 8 I S� 3U Welt QSSU4Nell QSSU'A'efl i Cotati W 2 39 on 0 2500 /. .. 40 0 37 � Scale inFeet F `j 33 036 EXPLANATION N,� 38 N �/ Existing City Limits O r-A�' Jill ti Urban Growth Boundary "-� i�. 8&,I Inactive City of Rohnert Park -:34 LLl 9 Municipal included in Groundwater 35' �� 101Well Monitoring Program 1 City of Rohnert Park Municipal Well COfetlW� f. On 3 Inactive City of Rohnert Park Municipal Well 0D 25 Former City of Rohnert Park Municipal Well i } I Well decommissioned in January 2002 y a Cetati NJell City of Cotati Municipal Supply Well El SSU'Nell Sonoma State University Water Supply Well i (i PES Environmental Inc. Locations of Municipal Wells RATE ✓i City of Rohnert Park Engineering & Environmental Services •-� Rohnert Park, California 735.001.02.001 73500102001_1 PDG 11/08 JOB NUMBER DRAWING NUMBER REVIEWED BY DATE IIS- AW- a S a la a a 5 AR a is a A a K PES Environmental, Inc. 100 M .e E 40 y 20 C O M M > 0 d W v -20 J d o -40 3 c c -60 0 Eli -100 -120 Plate 6 Historical Groundwater Level Hydrograph Municipal Well No. 17 City of Rohnert Park Cyrt.oVAil> 50 (L. Ft's+-Li7* ruo }- — — N NN N N N N N N CO �p CO (O (O (� (O CO CD CO CO CO CO CO GO CO CO (O (O O O O O O O O O O pp O� pp pp O O Oo W O 00 CO O c0 c0 cD CO CO (O CO cD O O O O O O O O O O N W P Ut O v O fm O N W A Ln O V O O O — N W A Ln O v M Date —�— Historical Groundwater Level Data 1 (9 0 r K's e. Groundwater Level Data from Subject Monitoring Period ARAREaRREBRARA ARM Ra G R ou ^►v Svlt-lpc,12- Plate 7 Historical Groundwater Level Hydrograph Municipal Well No. 24 City of Rohnert Park 70 50 30 a 10 E w -10 c 0 -30 W d J -50 t d 3 -70 c -90 -110 -130 -150 _ — � — — — — — — _+ — -� N N N N N N N N N O to W CO CD (D W W W W W W O O O O O O O O O O O N W 0) tb 0 0 0 0 .p Gn T V W OD W c0 O V O Date PES Environmental, Inc. oO4 —+-- Historical Groundwater Level Data 130' K.tx- Groundwater Level Data from Subject Monitoring Period G0X*,/f49 S-4F:W.E 130 t l jp PES Environmental, Inc. im Plate 8 Historical Groundwater Level Hydrograph 7o Municipal Well No. 26 City of Rohnert Park 50 30 10 m -50 w -110 -130 -150 -170 .� O O j — — —� —� N NN NN N N NN (p (p CQD 8 8 O (D (D O O O O O u7 (D 8 O O O O O O O O O O Do OO O 07 O N co 00co O (D (D (D (D W O O (D (D O O O O O O O O O O — N W U1. .O v co co O — N W ? N O ti CO (D O -� N W AM O v O Date t Historical Groundwater Level Data Zoo' R#u Groundwater Level Data from Subject Monitoring Period 150 130 110 V) E 70 c 0 i; 50 LU 30 r 10 c 0 -10 -30 -50 -70 N N N N N N N N N (p (p (p (p (p (p (p O O O O O (D O O O O O O O O O O O M W co co CO co co W O (0 Cp O O (0 (D (D W O O O O O O O O O w O O — N W A CTS M V w O O — N W .A Ln O) -I CO Date PES Environmental, Inc. Plate 9 Historical Groundwater Level Hydrograph Municipal Well No. 38 City of Rohnert Park •— Historical Groundwater Level Data 9Ur itiS' -- Groundwater Level Data from Subject Monitoring Period Council Members Quarterly Expenses - Third Quarter Note: Only paid expenses are shown. Meetings may have'been attended in this quarter that the City has not yet paid; they will appear next quarter Arnie Breeze 1100-6609 Mayor is considered the City's Representative at most meetings Gina Belforte 1100-6612 State of the County January 21, 2009 $50.00 Mayors & Councilmembers February 12, 2009 $45.00 Noontimes " March 4, 2009 $20.00 $115.00 Joe Callinan 1100-6613 Ma ors & Councilmembers February, 11, 20K:$45.00 Noontimes March 4, 2009 $20.00 $65.00 Jake Mackenzie 1100-661.1 State of the County':. Mayors & Councilmembers January 21, 2009 $50.00 Local Gov't Commission February 12, 2009 $45.00 Sonoma County Alliance March 2, 2009 $459.00 Sustainable Enterprise ,March 5, 20091- $20.00 Yosemite March 26, 2009 $144.00 Travel Expenses for Yosemite March 1 $96.00 ;0tf94.UU Pam Stafford 1100-6606 Noontimes Ja nuary 7, 2009 $20.00 State of the CountyJanua 21, 2009 $50.00 Noontimes March 4, 2009 $20.00 ,$yU.UU June 23, 2009 ADMINISTRATION MEMORANDUM TO: Honorable Mayor Breeze and Councilmembers FROM: Dan Schwar9,terim Executive Director SUBJECT: Preliminary General Fund Budget Projection {This Section for City Clerk Use Only} 6/23/09 City Council Agenda ITEM NO. 11(3) lz3)D9 Tonight's Council agenda includes an item to discuss the schedule for adopting the FY09-10 Budget. Staff has taken the Council's feedback and direction from previous sessions on service levels and the budget and is preparing the model that will produce the Final FY09-10 Budget. Unfortunately, staff cannot complete the budget model until we know the true cost of personnel. This cost will not be known until the completion *of bargaining with the City's four represented employee units. Before we complete bargaining, the Council can adopt a preliminary budget for the General Fund. The preliminary budget can be derived by estimating the savings produced by restructuring.. Attached is, a brief summary of these estimated savings, with notes about service levels in each department. These estimates are conservative in that they focus on reduced staffing and do not fully account for cuts to operations that each department is finalizing. We are current estimating the budget at $26.4 million. I want to remind the Council that we still project General Fund revenues around $21.7 million. The projected General Fund deficit sits at $4.7 million. GENERAL FUND BUDGET REDUCTIONS FOR FY09-10 DEPARTMENT CHANGE FROM FY08-09 CITY -COUNCIL (14,050.00) CITY MANAGER'S OFFICE (131,250.00) FINANCE 13,500.00 PLANNING (92,000.00) BUILDING (127,000.00) ENGINEERING (376,000.00) PUBLIC SAFETY (3,500,000.00) PUBLIC WORKS (500,000.00) RECREATION (315,000.00) PERFORMING ARTS CENTER (130,000.00) (5,171,800.00) Note: CM Office includes CM, City Clerk, and HR staff. PRELIMINARY ESTIMATE FOR FY09-10 GENERAL FUND BUDGET FY08-09 Budget 31,572,022.00 Total Reductions (5,171,800.00) 26,400,222.00 SERVICE LEVEL N/A Basic level with some temporary resources to automate processes and reduce paper cosumption. Basic level. Addition of one positon, Admin Analyst, to serve as internal auditor and complete special studies. Basic level. Reduction of senior staff from 2 to 1. Planning to combine with Building and Engineering. Basic level. Elimination of senior position. Buidling to combine with Planning and Engineering. Basic to enhanced level, as determined by revenue. Engineering to combine with Buidling and Planning. Basic to enhanced level, as determined by staff resources available after restructruing. Basic level. Requires the addition of staff to ensure regulatory compliance and to pursue in-house opportunities. Enhanced level. Savings is result of reduction of current staff and shift of many park responsibilities to PW. Basic level. Budget determined by considering shift to a 100% rental model. Staff developing buisness plan for new budget. June 22, 2009 ADMINISTRATION MEMORANDUM TO: Honorable Mayor Breeze and Councilmembers FROM: Dan Schwarz, Interim Executive Director SUBJECT: Service Levels in the City Manager's Office IThis Section for City Clerk Use Only) 6/23/09 City Council Agenda ITEM NO.8 IPIz 5) O9 This memorandum provides information to supplement the presentation I- will be making to the Council at your June 23, 2009 meeting. The Council's Temporary Internal Auditor, Urban Futures, recommended that the City conduct an analysis of the services provided by its departments and categorize them in terms of Basic, Enhanced, and Optimum. The following is an application of this model to the City Manager's Office. The City Manager's Office serves as the City's primary administrative office and consists of two divisions: Administration and the City Clerk. A third division, the Community Development Commission (CDC), is transferring under the City Manager's Office as part of a reorganization; the CDC was discussed in an earlier presentation to the Council. SERVCES OF THE' CITY MANAGER'S OFFICE Administration Executive Management Council Support Budget Human Resources Risk Management Economic Development Public Relations and Outreach Intergovernmental Relations Legislative Relations City Clerk Secretary/Recorder for Council Records Management Program Public Records Act Coordinator Municipal Code Management Elections Code Administration Political Reform Act Administration Notarizing Custodian of City Seal Public Information and Outreach U.S. Passport Processing With one exception, the- services provided by the City Manager's Office are mandated by law or inherit to the operation of a City. The exception is the processing of U.S. passports — a service the City Clerk's Office continues to offer only because the associated fee revenue offsets the cost ($25 of the $100 fee is CM Office Service Levels Page 3 retained by the City). For the City Manager's Office, the delivery of services at basic, enhanced, or optimum levels is more an evaluation of the amount of staff resources dedicated to different functions. For the more project and policy - oriented work in the Office, such as economic development and records management, the more staff assigned to a particular function, the greater the Department's productivity. For the administrative work in the office, such as human resources and risk management, increased staff translates into heightened proactivity. The significant role for the City Manager is to evaluate the current needs of the City and to shift staff focus to services that must be provided at an enhanced or optimum level and away from services that can be provided at a basic level. At basic service levels, the City Manager's Office shifts staff resources to meet legal mandates and reactively respond to internal and external issues. Special projects and proactive policy and review must be outsourced. At enhanced service levels, additional staff resources allow for more detailed analysis and the completion of larger -scale projects. At optimum service levels, staff resources are dedicated, to both proactive and reactive responses to issues. Special projects are addressed by staff on a regular basis. The cost to operate the City Manager's Office is primarily in salaries and benefits. To control costs, the City Manager's Office regular staff levels have been downsized in each of the past three years. Some part-time employees have been. used — mostly at the clerical level — to supplement the full-time staff. REGULAR STAFF OF CITY MANAGER'S OFFICE 2007 2008 2009 City Manager City Manager City Manager Assistant City Manager Assistant City Manager Assistant City Manager Management Analyst Secretary II Secretary II Secretary II City Clerk City Clerk City Clerk Deputy City Clerk Deputy City Clerk Deputy City Clerk' HR Manager3 HR Analyst Office Assistant II HR Analyst Z HR Technician HR Analyst HR Technician Z HR TechnicianZ HR TechnicianZ HR TechnicianZ HR TechnicianZ 'An Office Assistant position was eliminated from the 2006 staff to accommodate addition of Deputy City Clerk 2 H Technicians are pro -rata regular employees. Together, the two positions equal 1.25 full-time equivalent (FTE) employees. 3 H Manager Position was in FY08-09 budget but was not filled. A management analyst was eliminated to help fund this position. At the projected 2009 staffing levels, the City Manager's Office will function primarily at basic levels, completing mandatory tasks and reactively dealing with issues. There are a few services staff will be providing at an enhanced level as part of a FY2009-10 goal to increase automation in ways that will ultimately I CM Office Service Levels Page 3 reduce staff time and costs. Human Resources is moving toward a paperless application process and greater use , of central databases to track key information. The City Clerk's Office is using the City's new website and other internet resources to improve distribution of public information and reduce requests from the public. The City Clerk's Office is also working on a new approach to records management that will allow files to be digitized — ultimately eliminating current storage needs. Of greatest concern at these staffing levels is that risk management receives adequate attention and that public relations and outreach are properly conducted. Ensuring adequate, if not enhanced, public outreach during these challenging times is essential. In FY2009-10, duties in the City Manager's Office will be restructured. The Deputy City Clerk will play an increased role in supporting the City Manager with public relations and outreach, freeing time for the City Manager to focus on risk management and other administrative matters. The Deputy City Clerk will also be taking a lead role in the digitizing of files during the current fiscal year and supporting the City Manager on appropriate special tasks. To accommodate these changes, the City Clerk will resume primary duties related to Council meetings. The 2008 elections, including the Measure L election, required the City Clerk to focus mostly on election -related activities. For the first portion of FY2009-10, the City Clerk can attend to Council meeting items. Staff will reassess the distribution of resources as the 2010 elections draw near. CITY OF ROHNERT PARK SERVICE LEVELS IN- CITY MANAGER'S OFFICE June 23, 2009 t� c \ O � O G f0 y 0 SERVICES OF THE CITY MANAGER'S OFFICE Administration Executive Management Council Support Budget Human Resources Risk Management Economic Development Public Relations and Outreach Intergovernmental Relations Legislative Relations City Cterk Secretary/Recorder for Council Records Management Program Public Records Act Coordinator Municipal Code Management Elections Code Administration Political Reform Act Administration Notarizing Custodian of City Seal Public Information and Outreach U.S. Passport Processing 4 SERVICES OF THE CITY MANAGER'S OFFICE Administration Executive Management Council Support Budget Human Resources Risk Management Economic Development Public Relations and Outreach Intergovernmental Relations Legislative Relations City Clerk Secretary/Recorder for Council Records Management Program Public Records Act Coordinator Municipal Code Management Elections Code Administration Political Reform Act Administration Notarizing Custodian of City Seal Public Information and Outreach U.S. Passport Processing r REGULAR STAFF OF CITY MANAGER'S OFFICE 2007 . 2008 2009 City, Manager City Manager City Manager Assistant City Manager Assistant City Manager Assistant City Manager Management Analyst Secretary I I Secretary II Secretary II City Clerk City Clerk City Clerk Deputy City Clerk Deputy City Clerk Deputy City Clerk HR Manager HR Analyst Office Assistant II HR Analyst HR Technician HR Analyst HR Technician HR Technician HR Technician HR Technician HR Technician REGULAR STAFF- OF CITY MANAGER'S OFFICE 2007 2008 2009 City Manager City Manager City Manager Assistant City Manager Assistant City Manager Assistant City Manager Management Analyst Secretary II Secretary II Secretary II City Clerk City Clerk City Clerk Deputy City Clerk Deputy City Clerk Deputy City Clerk HR Manager HR Analyst Office Assistant II HR Analyst HR Technician HR Analyst HR Technician HR Technician HR Technician HR Technician HR Technician REGULAR STAFF OF CITY MANAGER'S OFFICE 2007 2008 2009 City Manager City Manager City Manager Assistant City Manager Assistant City Manager Assistant City Manager Management Analyst Secretary II Secretary II Secretary II City Clerk City Clerk City Clerk Deputy City Clerk Deputy City Clerk Deputy City Clerk HR Manager HR Analyst Office Assistant II HR Analyst HR Technician HR Analyst HR Technician HR Technician HR Technician HR Technician HR Technician REGULAR STAFF OF CITY MANAGER'S OFFICE 2007 2008 2009 City Manager City Manager City Manager Assistant City Manager Assistant City Manager Assistant City Manager Management Analyst Secretary II Secretary II Secretary II City Clerk City Clerk City Clerk Deputy City Clerk Deputy City Clerk Deputy City Clerk HR Manager HR Analyst Office Assistant II HR Analyst HR Technician HR Analyst HR Technician HR Technician HR Technician HR Technician HR Technician ITEM NO. 8 FISCAL YEAR 2009-201 0 BUDGET Council Review of Service .Levels in City Manager's Office TO FOLLOW WITH SUPPLEMENTAL PACKET (This Section for City Clerk Use Only] 6/23/09 City Council Agenda ITEM NO. 9 City efRolinert Park -'130,Avram Avenue - Rohnert Park, California 94928 Plione (707) 588&2226 • Fax (707),792-1876 - kv-,,vw.rr)citv:o_r- ROHNE RT PARK CITY COUNCIL ECONOMICI)EYE LOPME NTCOMMITTE E MEETING Friday, June 12, 2009,11:00 a.m. City Hall, Council Chamber 130 Avram Avenue, Rohnert Lark, Cal iforiiia. Committee Members: Arnie Breeze, Mayor Gina Vice Mayor City Staff- Dan.Schwarz ,*A.nterirnCity.Manager . Ph , Linda Babonis, 1-1ousing ajid,Redevelopineiit'*iNfan.ager AGENDA Call to'Order/Roll Call 1. Public Comments 2. Sonoma -,County Totxi1sm;.Bu.re.va Guests Ted: Sak Sakai;:Board member! Guest! Mark J.. Crabb, Director of Sales Item: FY 2009h0fundin,rr.teqpest. 3. Chamber of Commerce Guest: Roy Gu.9liotta, President and.:CE0, Chamber of Corn-inerce Item: Scope ofServiees and. FY 2009/1:0 fund in.g, allocation .3. Staff f6flowup: a. Business:Clusterl6ndingoptions b. Graphics & bantierproposals C. Sign: west of RP d. Tourist Oriented Diredtionall Signs - Adjournment Any writings or documents relatedto items of business referred'to on this Agendathataresubject to disclosure and submitted to the members of the Economic Development'Committee after distribution of the agenda packetwill'be available for public inspection .in the City Manager's Office at 130 Avram Avenue, Rohnert Park, CA during normal business hours. Disabled Accommodation:. If you have a disability which requires an accommodation, analternative format, or another person to: assist you while attending this:meeting, please contact (707) 58872226 assoon as possible to ensure arrangements .for accommodation. 'Posted this 8th day of June, 2009 14(jusing,&ROdev6lopment Manage r., ROHNERT PARK CITY COUNCIL WATER ISSUES COMMITTEE MEETING AGENDA Thursday, June 18, 2009 Noon Rohnert Park City Hall Council Chambers 130 Avram Avenue Committee Members: Jake Mackenzie, Council Member Pam Stafford, Council Member (This Section for City Clerk Use Only] 6/23/09 City Council Agenda ITEM NO.9 City Staff: Darrin Jenkins, Director of Engineering Services / City Engineer Eydie Tacata, Management Analyst John McArthur, Utilities/General Services Director Noon REGULAR SESSION - Open to Public Call to Order 1. Public Comments, if any 2. Sonoma County Water Agency Update 3. State Order Regarding Conservation 4. Rohnert Park Staff Update 5. Additional: Comments, if any 6. Adjournment Posted in accordance with state law. Any writings or documents related to items of business referred to on this Agenda that are subject to disclosure and distributed with the agenda or handed out at the meeting will be available for public inspection in the City Manager's Office at 6750 Commerce Boulevard, Rohnert Park CA during normal business hours. Disabled Accommodation: If you have a disability which requires an interpreter or other person to assist you while attending this meeting, please contact (707) 588.2226 at least 72 hours prior to the meeting to ensure accommodations. ri R"EMI F. REDWOOD EMPIRE " MUNICIPAL INSURANCE FUND 414 W. Napa S[. - P.O. Box 885 - Sonoma, CA 95.476 • 707.938.2388 • Fax 707.938.0374 Members: Robnert Park Associate Fort Bragg Willits Cloverdale Sebastopol Members: Fortuna Windsor - Cotati Sonoma Arcata Lakeport Healdsbnrg Ukiab Eureka St. Helena REMIF.BOARD OF DIRECTORS' MEETING . JUNE 11, 2009 12:00 NOON (This Section for City Clerk Use Only) HEALDSBURG CITY COUNCIL CHAMBERS 6n3ro9 cry cauncil Agenda 401 GROVE STREET,. HEALDSBURG, CA ITEM NO. 9 . TENTATIVE AGENDA II.: CONSENT CALENDAR RECONMIENDATIONS A. Minutes of April 9, 2009, Board of•Directors' Meeting Approve B. "Distribution of Expenses "for Administrative Overhead Approve " for Fiscal Year Ending June 30, 2008-2009 C. Meeting Dates and Locations of FY 2009-2010 Approve Board of Directors'. Meetings D: Closed Claims Information E. Change.of Board Associate Member representation "from Arcata to Information St. Helena with Karen Scalabrini assigned as the, Board Member and . .the,City Manager.as the Alternate Board -Member, -effective July 1, 2009 .F ..Memo regarding recovered funds in the Worker's Compensation program Information G Changefor Willits' Board -Member to Paul Gayler with Marilyn Harden Approve Alternate r " l`1I}T=IERESRDi FUR THE PiTBLIC TO 'ASK QUESTIONS REGARDING BOARD Da ON.:,TTHE AGENDA THE PUBLIC, COMIVIENT PERIOD IS' .h�• .. j + _ LIiY_u rTO ,TCrE M1NiJTESTER SPE' { +RUNLESS ADDITIONAL TI[VIE HAS BEEN LOWED B ' TIiE� C r " E�90IN PLE°ASF S ATE `YOUR NAME A;ND ADDRESS BEFFO, RR 't, .00L+�EDING WITTi�YO.UR>GOM NTS ycK�y `' �i}t t�iii v K t n .4 r: ar* r t arh f f a. �y,, S�,{ G.a9w-�t, �y,ti, f... x •,�..;.s au, a r TL's .. , t�,l cW 4 { lr•i4 ft-' ii`d a}y.i. a "1��` fsft. �6v'tf" ��� r. "yR W3'i '7tx.- k' rr'S�3����� Em a € w vie #.�6'•W4� Y'•'x5•S j 9.'� fir' 4'^'"t"Y j+`^ �j., ~ - .R . _ .GO SPONDEl�I CEN &. W s �i� i ¢5 W27."r•`e+t;be`' •` r.w 'aR �, tk tv�. i �' t` s-. > p`j y ��.,.�u'�' �y .r+..{F5 5` F�,r`j •N..y� '" `�'. t"``w''�'L;;•-�in= r.,�r ::(FF „1'�- ",.i` %,�:s. r�+�r a'' t•�n � fs�- ' .:.,.,ta L� s ,, a - ° tw ..it� )MACOUNTY Waste Management Agency SONOMA COUNTY WASTE MANAGEMENT AGENCY _ ... (This Sectionfor City Clerk Use Only] June 17, 2009 6/23/09 City Council Agenda 9:00 a.m. City of Santa Rosa Utilities Department ITEM NO.9 Subregional Water Reclamation System Laguna Plant 4300 Llano Road, Santa Rosa, CA 95407 Estuary Meeting Room AGENDA ITEM Call to Order/Introductions 2. Attachments/Correspondence: ACTION Director's Agenda Notes 3. On file w/Clerk: for copy call 565-3579 Resolutions approved in May 2009 2009-011 Appropriation Transfer for additional Scope of Work and Accompanying Expense for ESA 2009-012 Resolution Approving the Revised Seventh Amendment to the Agreement Between the SCWMA, County of Sonoma and Clean Harbors for Operations of HHW Programs. , 4. Public Comments (items not on the agenda) CONSENT (w/attachments) Discussion/Action 5.1 Minutes of May 20, 2009 5.2 - Carryout Bag Legislative Update 5:3 Compost Relocation Update 5.4 2nd Amendment to ESA Contract m--l.tum elANNING 6.1) Public Hearing for Receiving Comments on the 2009 Discussion/Action Countywide Integrated Waste Management Plan Draft Supplemental Program Environmental Impact Report [Mangerich/C arter](Attachment) 2300 County Center Drive, Suite 8100 Santa Rosa, California 95403 Phone: 7071565-2231 Fax: 7071565-3701 www.recvclenow.oro Printed on Recycled Paper Q 35% post -consumer content HOUSEHOLD HAZARDOUS WASTE 7.1) HHW Building Enclosure Expansion'Project- Bid Discussion/Action Request [Stein man](Attachment) 8. Boardmember Comments 9. 'Staff Comments 10. Adjourn CONSENT CALENDAR: These matters include routine financial and administrative actions and are usually approved by a single majority vote. Any Boardmember may remove an item from the consent calendar. REGULAR CALENDAR: These items include significant and administrative actions of special interest and are classified by program area. The regular calendar also includes "Set Matters," which are noticed hearings, work sessions and public hearings. PUBLIC COMMENTS: Pursuant to Rule 6, Rules of Governance of the Sonoma County Waste Management Agency, members of the public desiring to speak on items that are within the jurisdiction of the Agency shall have an opportunity at the beginning and during each regular meeting of the Agency. When recognized by the Chair, each person should give his/her name and address and limit comments to 3 minutes. Public comments will follow the c staff report and subsequent Boardmember questions on that Agenda item and before Boardmembers propose a motion to vote on any item. DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternative format or requires an interpreter or other person to assist you while attending this meeting, please contact the Sonoma County Waste Management Agency Office at 2300 County Center Drive, Suite B100, Santa Rosa, (707).565- 3579, at least 72 hours prior to the meeting, to ensure arrangements for accommodation by the Agency. NOTICING: This notice is posted 72 hours prior to the meeting at The Board of Supervisors, 575 Administration Drive, Santa Rosa, and at the meeting site the City of Santa Rosa Utilities Department Subregional Water. Reclamation System Laguna Plant, 4300 Llano Road, Santa Rosa. It is also available on the internet at www.recyclenow.org 2300 County Center Drive, Suite 8100 Santa Rosa, California 95403 Phone: 7071565-2231 -Fax: 7071565-3701 www.recvclenow:ora Printed an Recycled Paper ® 35% post -consumer content 2 {This Section for City Clerk Use Only] AGENDA FORECAST 6/23/09 City Council Agenda July 14 Meeting ITEM NO. 11(2) ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER: ■ Labor Negotiations ■ PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code §54957) City Manager " SSU ASI Speaker of the Senate, Jesse Schwartz Mayor's Presentation Consent Item 2009- Denice Wilson's Retirement Resolution 2009- Mike Hickman Retirement Resolution Department Head Briefing Animal Shelter Presentation Individual Items ■ Tentative: SCWA Presentation by Jay Jasperse, Deputy Chief Engineer; Grant Davis, Assistant General Manager; and Don Seymour, Principal Engineer ■ SSMP (Sewer System Management Plan) Ordinances. Matters for/from Council. Designation of Voting Delegates and Alternates — League of CA Cities City Managers' Report Community Development Rohnert Park Financing Authority p714 ,.4 . t ���� I K COUNCIL COMMUNICATIONS (6/23/09) Council. Miscellaneous Cnmmunications to: to: /dc= zz to X009 VKG1F�4� cm � 4zv s*!fl tL ,yust pike a thtmdp viwoh - Tl hopping tui gouh wag, 'Uh a wahlm and cG>eehy �4Rd "mow cine you today?" "'r r xo 5A OE 4fie �naiccs���ar-aur-� cl�ts�S Auific bmf S 701-3k3 Z13y ' Z.Z. CAc.:Vcjj,� v,d+c. •-• C450.tancf- £ ods o�fi WED , �V�.CBiY.�SS!iis�i�SF+£�Cua1�i�"CC1X�:f.T:>19....:.... �. ....._ �..� • .... s. .- .. v... .... .. .. _ ------------- �0 a Vt LT - e yv Dr r - L h,vi �`°�. f��� �#•�'✓.:r �.� M{h� 7•"'�'xY�11 �, �' x � E: � r � �'� - I c , C;�I ( lj , vQ-1 �e�� V Lj-v�+e- C '� Z- e vl'S w ��-►� �- �IYtce����/// 0 Sc -V-, vJ Gr + -z__. C-C-w�f �J)e-\Vv�,5 Y0 u ! aL T4 Ck-4-rA- cj� ;:NAl 0-11 Engineering Department June 11, 2009 Resident SNUM)> «FULLSTR» Rohnert Park, CA 94928 Dear Resident, Greetings! I hope this letter finds you well as we enjoy the beauty of spring in Sonoma County. I am writing you today to let you know about a street construction project on Holly, Grandview and portions of Golf Course Drive. During June and July, a contractor working for the City of Rohnert Park, International Surfacing Systems, will be repairing and sealing the pavement of these roadways. Unfortunately, as with any construction project, there will be some temporary inconvenience as this necessary work is performed. Our goal is to minimize adverse impacts on our residents while still accomplishing this important project. At times, portions of these roadways will have restricted parking, reduced lane widths, and complete closures. The contractor and the City will give you as much notification as we can, so that you can anticipate delays and modify travel plans to allow for the delays. The work will include chip sealing and slurry sealing. Please note that these are very messy operations during construction. Road closures are needed to protect both the new surface and your car. The work and your car will look much better if you avoid driving on roadways while they are closed. Please watch for no parking signs, detour signs, and door hangers providing more information as the project progresses. Please share this letter with your fellow household members and roommates. We are often asked how the City affords this work when we are in the midst of a financial crisis. The project is not funded by the General Fund. It is funded by voter -approved Proposition 113, Measure M and Proposition 42 funding. These funds can only be used for street maintenance purposes. For more information on street maintenance funding and how streets are selected for pavement maintenance please visit the city's website where you can view a report on street maintenance. Go to www.rpcity.org, and look for the title "Street Maintenance Informational Report" under "City News." Click on the link to view the document. During construction please contact James Wilson at International Surfacing Systems at (209) 525-9065or the City at 588-2232 with any concerns. Sincerely, Patrick Barnes, P.E. Deputy City Engineer ec: International Surfacing Systems Valley Slurry Seal George Frostick, Public Works Inspector City Council 130 Avram Avenue • Rohnert Park CA • 94928 • (707) 588-2232 • Fax (707) 7949242 www.rpcity.org DATE:' June 16, 2009 CITY ADMINISTRATION MEMORANDUM TO: Mayor Breeze and Members of the City Council FROM: Dan Schwarz, Interim City Manager SUBJECT: Communitv Outreach for Alicia and Ladvbu4 Pool Sites Per the Council's direction on May 26, 2009, three community meetings have been scheduled to gauge community interest and seek input concerning the future of Alicia and Ladybug pools. Meeting dates, times, and locations are: Date Time Location Wed., Jul 8" 6:00 p.m. City Hall - Council Chamber Sat., Jul 11 10:00 a.m. Burton Avenue Recreation Center Sat., July 18 2:00 p.m. Ladybug Recreation Center Residents will be invited to view a PowerPoint presentation and various displays featuring spray parks and other recreation amenities and provide comments. In an effort to reach as many residents as possible while minimizing costs, details regarding the community meetings will be advertised in the June 19th edition of The Community Voice, circulated via postcard inserts in the June 26th edition of The Community Voice, and distributed to residential apartments via door hangers. Meeting details have also been posted on the City's online News and Calendar pages. All members of the City Council and Parks and Recreation Commission are invited to attend any or all of the community meetings. Staff will provide a report summarizing the community feedback to the City Council in August. DATE:' June 16, 2009 CITY ADMINISTRATION MEMORANDUM TO: Mayor Breeze and Members of the City Council FROM: Dan Schwarz, Interim City Manager SUBJECT: Community Outreach for Alicia and Ladybug Pool Sites Per the Council's direction on May 26, 2009, three community meetings have been scheduled to gauge community interest and seek input concerning the future of Alicia and Ladybug pools. Meeting dates, times, and locations are: Date Time Location Wed., Jul 8t 6:00 p.m. City Hall - Council Chamber Sat., July 11th 10:00 a.m. Burton Avenue Recreation Center Sat., Jul 18 2:00 p.m. Ladybug Recreation Center Residents will be invited to view a PowerPoint presentation and various displays featuring spray parks and other recreation amenities and provide comments. In an effort to reach as many residents as possible while minimizing costs, details regarding the community meetings will be advertised in the June 19th edition of The Community Voice, circulated via postcard inserts in the June 26th edition of The Community Voice, and distributed to residential apartments via door hangers. Meeting details have also been posted on the City's online News and Calendar pages. All members of the City Council and Parks and Recreation Commission are invited to attend any or all of the community meetings. Staff will provide a report summarizing the community feedback to the City Council in August. Mds Section for City Clerk Use Only] 6/23/09 City Council Agenda Calendar of Events Next Council Meeting June 23, 2009 ITEM NO. 11(1) Wednesday, 6/17 Sonoma County Waste Management Agency 9 am 4300 Llano Rd, Santa Rosa (Dan) Thursday, 6/18 Water Issues Committee meeting Noon. Council Chamber (JM/PS) Tuesday, 6/23 City Council Meeting Saturday, 6/27 12th annual Breathe Easy Ride Sonoma Mountain Village www. BreatheEasyRide.or� Wednesday, 7/8 Community Meeting — Alicia and Ladybug Pool Sites 6 pm City Hall — Council Chamber Saturday, 7/11 Community Meeting — Alicia and Ladybug Pool Sites 10 am Burton Avenue Recreation Center Sunday, 7/12 Craft Fair 8am-2pm. Community Center Complex Saturday, 7/18 Community Meeting—Alicia and Ladybug Pool Sites 2 pm Ladybug Recreation Center Saturday, July 25 Plaza Grand Opening Sundav, 8/9 Craft Fair 8am-2pm. Community Center Complex Tuesday -Friday, 9/8-9/11 REMIF CAJPA Training Conference (JC/DS) Thursday, 10/22 ABAG Fall General Assembly (PS/JM) Checks 5294 - 5310 Dated June 6-17, 2009 COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL June 23, 2009 $130,705.84 TOTAL $130,705.84 Accounts Payable .Checks for Approval User: dwilson Printed: 06/17/2009 - 1:52 PM Check Number Check Date Fund Name Account Name Vendor Name Amount 5294 06/04/2009 Low & Moderate Income Housing Contractual Services HUPPE LANDSCAPE CO INC 200.00 Check Total: 200.00 5295 06/04/2009 Redevelopment General Fund Contractual Services HUPPE LANDSCAPE CO INC 100.00 Check Total: 100.00 5296 06/08/2009 Low & Moderate Income Housing_ Contractual Services ECONOMIC & PLANNING 4,302.50 Check Total: 4,302.50 5297 06/08/2009 Redevelopment General Fund Contractual Services STRADLING YOCCA CARLSON & 6,690.45 Check Total: 6,690.45 5298 06/09/2009 Low & Moderate Income Housing Contractual Services SO CO ADULT & YOUTH DEV. 1,116.00 Check Total: 1,116.00 5299 06/09/2009 Redevelopment General Fund Contractual Services Vision Internet 45,960.00 Check Total: 45,960.00 5300 06/09/2009 Low & Moderate Income Housing Contractual Services RSG 982.50 Check Total: 982.50 5301 06/09/2009 Redevelopment General Fund Contractual Services RSG 982.50 AP - Checks for Approval ( 06/17/2009 - 1:52 PM) Page 1 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 982.50 5302 06/10/2009 Redevelopment General Fund City Center Plaza Development COASTLAND CIVIL 39,259.20 Check Total: 39,259.20 5303 06/10/2009 Redevelopment General Fund City Center Plaza Development GATES & ASSOCIATES 1,980.60 Check Total: 1,980.60 5304 06/10/2009 Redevelopment General Fund City Center Plaza Development WINZLER & KELLY 13,909.92 - 5304 06/10/2009 Redevelopment General Fund City Center Plaza Development WINZLER & KELLY 4,042.25 Check Total: 17,952.17 5305 06/11/2009 Low & Moderate Income Housing Contractual Services UNION BANK 441.00 5305 06/11/2009 Low & Moderate Income Housing Contractual Services UNION BANK 419.00 Check Total: 860.00 5306 06/11/2009 Redevelopment General Fund Contractual Services UNION BANK 1,762.00 5306 06/11/2009 Redevelopment General Fund Contractual Services UNION BANK 2,203.00 5306 06/11/2009 Redevelopment General Fund Contractual Services UNION BANK 1,674.00 Check Total: 5,639.00 5307 06/16/2009 Redevelopment General Fund SW Fire Station Renovation YOUR OTHER OFFICE, INC 69.41 Check Total: 69.41 5308 06/16/2009 Redevelopment General Fund Contractual Services TOM BERRY 500.00 Check Total: 500.00 5309 06/16/2009 Redevelopment General Fund Contractual Services THE CROCKER COMPANY 4,000.00 Check Total: 4,000.00 5310 06/16/2009 Redevelopment General Fund Postage UNITED PARCEL SERVICE 111.51 Page 2 . AP -Checks for Approval( 06/17/2009 - 1:52 PM) Check Number Check Date Fund Name Account Name Vendor Name Check Total: Report Total: Amount 111.51 130,705.84 AP - Checks for Approval ( 06/17/2009 - 1:52 PM ) Page 3 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chairman and Members of the Community FROM: Sandra M. Lipitz Development Commission of the City of Rohnert Park Treasurer Interim Executive Director Schwarz City/Commission Attorney DATE: June 9, 2009 CASH BALANCES AS OF MAY 31, 2009 Capital Improvement Projects $21,153.29 Property Tax Increment 4,982,608.68 Housing Capital Projects (14,216.96) Low & Moderate Income Housing (389,170.53) Interest From Bond Proceeds 53,486.71 Interest From Increment 566,970.23 Other Cash(Non-Bond) 31,823.15 Debt Service Special Fund (1991 TAB) 80.29 Debt Service Reserve Fund (1991 TAB) 989,215.55 Debt Service Special Fund (2001 TARBs) 0.53 Redevelopment Fund (1999 TABs) 666,309.31 Debt Service Reserve Fund (1999 TABs) 765,889.49 Redevelopment Fund (200711 TABs) 23,572,400.58 Debt Service Fund (2007R TABs) 0.00 Housing Fund (2007H TABs) 22,349,685.71 Debt Service Fund (2007H TABs) 1.59 TOTAL COMMUNITY DEVELOPMENT COMMISSION CASH $53,596,237.62 CASH DISTRIBUTION AS OF MAY 31, 2009 Checking Accounts: Exchange Bank Checking Account Interest Rate 0.05% $ 964,582.83 Investment Accounts: Union Bank -Trustee Investment Maturity Interest 1999 Tax Allocation Bonds Redevelopment Fund: Source of Investment Institution Type Date Rale Par Value Market Value Valuation Blackrock Prov Tfund Trees. Note Exchange Bank Passbook WA 0.499% 47,686.10 47,686.10 Note (1) Mt. Pacific Bank Cert.of Dep. 06/29/09 5.460% 99,000.00 99,000.00 Note (1) First Financial Bank Cert.of Dep. 11/15/09 5.000% 99,000.00 99,000.00 Note (1) Blackrock Prov Tfund Treas. Note Cole Taylor Bank Cert.of Dep. 06/08109 3.870% 99,000.00 99,000.00 Note (1) 3.230% Golden Security Bank Cert.of Dep. 12/17/11 3.900% 90,000.00 90,000.00 Note (1) 0.02 Metropolitan Nall. Bank Cert.of Dep. 06/14/11 3.900% 99,000.00 99,000.00 Note (1) Blackrock Prov Tfund Treas. Note Slate of Calif: tAIF Pooled Invs. NIA 1.530% 3,731,923.18 3,731,923.18 Note (1) Sonoma Cc Invsmt Pool Pooled Invs. WA 1.935% 22,462.46 22,462.46 Note (1) Union Bank -Trustee 4,288,071.74 4,288,071.74 4,288,071.74 CASH HELD BY FISCAL AGENTS: Blackrock Prov Tfund Treas. Note N/A 0.010% 9.23 9.23 Note (2) Investment Maturity Interest 23,572,391.35 23,572,391.35 Note (2) 2007R Tax Allocation Bonds Special Fund: Investment Institution Type Date Rate Par Value Markel Value N/A 0.010% 1991 TARB'S: 1.59 Note (2) 2007R Tax Allocation Bonds Interest Fund: Union Bank -Trustee Blackrock Prov Tfund Treas. Note NIA 0.000% 0.00 0.00 Note (2) 2007R Tax Allocation Bonds Cost of Issuance Fund: Sweep Account Blackrock Prov Tfund Treas. Note N/A 0.000% 0.00 Cash in Sweep Account Note (2) N/A 0.000% 0.00 0.00 N/A Special Fund: Union Bank -Trustee Blackrock Prov Tfund Trees Fund N/A 0.010% 80.29 80.29 Note (2) Interest Fund: Blackrock Prov Tfund Treas. Note N/A 0.010% 1,057,729.25 1,057,729.25 Note (2) Royal Bank/Canada G.I.C. Blackrock Prov Tfund Trees Fund N/A 0.000% 0.00 0.00 Note (2) Tax Allocation Principal Fund: Blackrock Prov Tfund Treas. Note N/A 0.000% 0.00 Blackrock Prov Tfund Treas Fund WA 0.000% 0.00 0.00 Note (2) Tax Allocation Refunding Reserve Fund: 0.000% 0.00 0.00 Note (2) 2007H Tax Allocation Bonds Cost Of Issuance Fund: Blackrock Prov Tfund Trees Fund WA 0.010% 101,215.55 101,215.55 Note (2) 0.00 Corporate Obligations -Reser Carl. of Deposit WA 2.122% 888,000.00 888,000.06 Note (2) 989,295.84 989,295.84 989,295.84 2001 TARS's Union Bank -Trustee Tax Allocation Refunding Bonds Special Fund: Blackrock Prov Tfund N/A Interest Fund: Blackrock Prov Tfund Treas Fund WA Principal Fund: Blackrock Prov Tfund Treas Fund N/A 0.010% 0.53 0.53 Note (2) 0.DDO% 0.00 0.00 Note (2) 0.000% 0.00 0.00 Note (2) 0.53 0.53 1999 TAB'S: Union Bank -Trustee 1999 Tax Allocation Bonds Redevelopment Fund: Blackrock Prov Tfund Treas. Note N/A 0.010% 666,309.31 666,309.31 Note (2) Blackrock Prov Tfund Trees. Note N/A 0.000% 0.00 0.00 Note (2) Total 1999 Tax Allocation Bonds Redevelopment Fund 666,309.31 666,309.31 Union Bank -Trustee 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Treas. Note N/A 0.010% 294,889.47 294,889.47 Note (2) Corporate Obligations -Reset Cert. of Deposit N/A 3.230% 471,000.00 471,000.00 Note (2) Blackrock Prov Tfund Treas. Note N/A 0.010% 0.02 0.02 Note (2) 1999 Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas. Note N/A 0.000% 0.00 0.00 Note (2) Total 1999 Tax Allocation Bond Fund 765,889.49 765,889.49 2007R TAB's Union Bank -Trustee 2007R Redevelopment Fund Tax Allocation Bonds: Blackrock Prov Tfund Treas. Note N/A 0.010% 9.23 9.23 Note (2) Royal Bank/Canada G.I.C. WA 4.963% 23,572,391.35 23,572,391.35 Note (2) 2007R Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Treas. Note N/A 0.010% 1.59 1.59 Note (2) 2007R Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas. Note NIA 0.000% 0.00 0.00 Note (2) 2007R Tax Allocation Bonds Cost of Issuance Fund: Blackrock Prov Tfund Treas. Note N/A 0.000% 0.00 0.00 Note (2) Total 2007R Tax Allocation Bonds Fund 23,572,402.17 23,572,402.17 2007H TAB'S Union Bank -Trustee 2007H Redevelopment Project Fund (Housing) Tax Allocation Bonds: Blackrock Prov Tfund Treas. Note N/A 0.010% 1,057,729.25 1,057,729.25 Note (2) Royal Bank/Canada G.I.C. N/A 4.913% 21,291,956.46 21,291,956.46 2007H Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Treas. Note N/A 0.000% 0.00 0.00 Note (2) 2007H Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas. Note N/A 0.000% 0.00 0.00 Note (2) 2007H Tax Allocation Bonds Cost Of Issuance Fund: Blackrock Prov Tfund Treas. Note N/A 0.000% 0.00 0.00 Note (2) 22,349,685.71 22, 349,685.71 TOTAL COMMUNITY DEVELOPMENT COMMISSION CASH Investment Yield for MAY 2009 4.170% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Community Development Commission of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. The Commission currently has sufficient idle funds to meet it's expenditure requirements for the next six months. Note (1) The source of valuation for these investments is their respective monthly statements. The Par Valu and Market Value for these investments are typically the same as interest is paid or wired monthly. Note(2) The source of valuation for this investment is the May 31, 2009 Union Bank Trust Statements. 0.53 666,309.31 765,889.49 23, 572,402.17 22,349,685.71 $53,596,237.62 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK IMPROVEMENT PROJECT FUND FISCAL YEAR 200812009 Summary of Revenue and Expenditures MAY 31, 2009 ACTIVE COMMUNITY DEVELOPMENT COMMISSION PROJECTS: PROJECTS SINCE INCEPTION OF COMMUNITY DEVELOPMENT COMMISSION: Balance @ Current Fiscal Year Balance @ Project No. and Description JUNE30, 2008 Funded Costs 30 -Apr -09 2003-25 S/W Blvd Fire Station Renovation ($526.45) $0.00 $0.00 ($526.45) 2004-02 Stadium Lands Salvage Project 0.00 0.00 $0.00 0.00 2004-13 Westside Public Safety Facility (53,329.37) 0.00 $0.00 (53,329.37) 2004-30 R.P.Community Ctr ADA Survey 875.00 (875.00) $0.00 0.00 2005-05 R.P. Community Center Imps 0.00 162.55 $162.55 0.00 2005-06 P.A.C. Facility Re -roof 0.00 0.00 $0.00 0.00 2006-02 City Center Plaza Development (44,512.43) 1,828,107.06 $1,527,834.39 255,760.24 2006-03 Martin Avenue Storm Drain (180,496.30) 0.00 $29.90 (180,526.20) 2006-05 Community Center Plaza Rehab (2,803.44) 2,980.34 $176.90 0.00 2006-06 Public Safety Parking Lot 0.00 0.00 $0.00 0.00 2006-15 Public Safety Driveway Realignmen (113,476.83) 260,035.67 $146,558.74 0.10 2007-16 Corridor Improvements (3,242.73) 19,403.97 $16,386.27 (225.03) 2008-05 Avram Housing Project 0.00 14,216.96 $14,216.96 0.00 161,000 (397,512.55) 2,124,031.55 1,705,365.71 21,153.29 Due To General Fd -Project Mgmt Costs Rein- (164,519.54) 164,519.54 Closed 0.00 Accounts Payable 6,138.04 (6,138.04) Closed 0.00 Totals ($555,894.05) Closed Closed $21,153.29 PROJECTS SINCE INCEPTION OF COMMUNITY DEVELOPMENT COMMISSION: Total Current Mo. Fiscal Year Expenditures Projected Project No. and Description: Expenditures Expenditures Total Expenditures 1980-04 Performing Arts Center Closed Closed $7,343,365.73 $7,343,366 1984-21 Expressway Extension Closed Closed 1,297,481.39 1,297,482 1986-25 Seed Farm Drive Extension Closed Closed 30,867.66 30,868 1987-15 Roberts Lake Road Closed Closed 1,547,369.43 1,547,370 1988-15 Swim Center Closed Closed 144,688.38 144,689 1988-18 Public Safety Building Closed Closed 7,184,580.56 7,185,000 1988-23 Senior Center Closed Closed 851,620.35 851,621 1989-12 RP Expwy Widening Closed Closed 308,383.61 308,384 1990-02 R.P.J.H. Gym/Bldg Closed Closed 750,000.00 750,000 1990-05 A Park Lights Closed Closed 93,897.69 93,898 1990-14 Animal Shelter Closed Closed 1,393,699.43 1,393,700 1991-01 Commerce BI. Bikepath Closed Closed 120,476.95 161,000 1991-04 RPX/101 Overcrossing Closed Closed 374,340.99 375,000 1992-01 SW Blvd Landscaping Closed Closed 11,803.35 11,804 1999-04 Library Closed Closed 8,111,293.34 8,000,000 2001-06 R.P. Golf Course Project Closed Closed 1,545,000.00 1,545,000 2003-25 SW Blvd Fire Station Renovation 0.00 0.00 27,811.71 85,000 2004-02 Stadium Lands Salvage Project (83.15) 0.00 203,356.54 375,000 2004-04 BARC Roof Replacement 0.00 0.00 601,093.87 244,750 2004-13 Westside Public Safety Facility 0.00 0.00 57,571.52 5,140,000 2004-30 R.P.Community Ctr ADA Survey 0.00 0.00 4,040.00 20,000 2005-05 R.P. Community Center Imps 0.00 162.55 626,923.95 300,000 2005-06 P.A.C. Facility Re -roof 0.00 0.00 308.06 450,000 2006-02 City Center Plaza Development 407,273.60 1,527,834.39 1,997,240.87 1,750,000 2006-03 Martin Avenue Storm Drain 0.00 29.90 400,411.65 700,000 2006-05 Community Center Plaza Rehab 0.00 176.90 19,094.05 250,000 2006-06 Public Safety Parking Lot 0.00 0.00 352,481.95 545,000 2006-15 Public Safety Driveway Realignmen 0.00 146,558.74 260,035.57 650,000 2007-06 Acquisition of 6230 State Farm Driv. Closed Closed 1,105,356.97 1,105,357 2007-09 415 City Center Dr. Acquisition Closed Closed 552,763.76 552,764 2007-10 100 Avram Ave. Acquisition Closed Closed 1,434,802.07 1,434,802 2007-11 120 Avram Ave. Acquisition Closed Closed 1,776,026.28 1,776,026 2007-16 Corridor Improvements 225.03 16,386.27 19,629.00 3,000,000 2008-04 6750 Commerce BI -Acquisition Closed Closed 1,137,170.00 1,137,170 2008-05 Avram Housing Project $83.15 14,216.96 14,216.96 5,110,000 Totals $407,498.63 $1,705,365.71 $41,699,203.64 $50,555,051 I Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) held on the 2nd & 4`l Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 6/23/09 CDC Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 3 synchronized with above timeframe of Assistant City Attorney review, and an email copy to for the City Clerk for drafting agendas RESOLUTION NO. 2009-13 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor; City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK COMMISSION AGENDA ITEM TRANSMITTAL REPORT Meeting Date: June 23, 2009 Department: Community Development Department Submitted By: Linda T. Babonis, Housing & Redevelopment Manager Submittal Date: June 12, 2009 Agenda Title: Consideration of Adoption of Community Development Commission (CDC) 2009/10 Fiscal Year (FY) Budget Requested Council Action: Approve Resolution Adopting CDC FY 2009/10 Budget Summary: Staff has prepared a draft FY 2009/10 CDC Budget (the "FY 2009/10 Budget") that incorporates funding for the housing related programs and homeless prevention services authorized and approved by the Community Development Commission (the "CDC") on June 9, 2009, as well as other programs, annual payments, commitments and administrative expenditures. Discussion: The FY 2009/10 Budget proposes funding levels for redevelopment activities and programs, housing activities and programs, annual payments, commitments and administrative expenditures. One June 9, 2009 the CDC approved funding for the housing related programs and homeless prevention services provided by the Committee on the Shelterless ("COTS"), Rebuilding Together and Sonoma County Adult and Youth Development ("SCAYD"). The FY 2009/10 Budget reflects the approved funding for these organizations. In keeping with the CDC's commitment to provide funding for social services in support of the families residing at Vida Nueva, Sonoma County's first permanent supportive housing complex, the CDC has set aside $75,000 in its Budget. The FY 2009/10 Budget includes funding for the Rohnert Park Chamber of Commerce in the amount of $100,000 and the Sonoma County Tourism Bureau in the amount of $50,000. Supporting these organizations and their programs will enable the CDC to further its economic development goals which include promoting our business community, attracting new business, creating jobs, developing our workforce and marketing our community regionally, statewide and nationally as a business friendly . destination and visitor destination for tourism. This is the same level of funding that these organizations received from the CDC in the prior fiscal year. On May 26, 2009 the State of California filed notice that it will appeal the recent Sacramento Superior Court decision in CRA v. Genest that found the State had violated the Constitution when it required redevelopment agencies to pay $350 million to the Education Reserve Augmentation Fund ("ERAF"). In light of the possibility that the State may prevail and redevelopment agencies may be required to pay $350 million or more to ERAF, staff has included a set-aside in the budget of $849,292. This represents the CDC's estimated 2008/09 State ERAF cut. Given the drop in property tax revenues and the unpredictability of future tax increment, staff has incorporated an Operating Reserve of 15% into the FY 2009/10 Budget. A 15% reserve is consistent with GFOA (the "Government Finance Officer's Association") recommended practices. The GFOA promotes the professional management of governments for the public benefit by identifying and developing financial policies and practices and promoting them through education, training and leadership. The City has a lease agreement with CourseCo Inc. for the management'of the two City municipal golf courses. As part of the lease agreement, the City is required to make an annual contribution of 1% of golf revenue to the Capital Improvement Fund for future golf course capital improvements. The contribution requirement commenced January 2005 and increases to 2% on January 2014 through the end of the term. Since the golf course is in the redevelopment project area, the Commission utilizes tax increment to fund the contribution requirement. For the FY 2009/10 Budget, the contribution is estimated at $25,000. In addition, the Commission makes lease payments to the City for the city -owned land occupied by the Performing Arts Center and the land on which the Community Center and Sports Center are located. For the FY 2009/10 Budget, the lease payments have been increased to $240,997 from $210,000 to reflect the increase in the Consumer Price Index from July 2003 through July 2008. The Consumer Price Index is the industry standard for escalating market rate leases. In keeping with staffs commitment to control costs, the FY 2009/10 Budget reflects a significant decrease in budgeted administrative expenditures for the Redevelopment Fund'(Fund 910) and the Low and Moderate Housing Fund (Fund 911). Fifteen percent (15%) of total compensation costs (salary and benefits) for redevelopment staff is charged to the Rent Appeals Board. Following the CDC's adoption of its 5 -Year Implementation Plan which establishes specific goals and objectives for the project area as well and specific programs, the FY 2009/10 Adopted Budget will be amended to incorporate the CDC's direction with respect to the goals, objectives and programs it wishes to pursue in Fiscal Year 2009/10. Staff Recommendation: Staff recommends that the CDC approve the attached Resolution adopting the CDC 2009/10 FY Budget. Enclosures: - Resolution - Draft CDC 2009/10 FY Budget GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. EXECUTIVE DIRECTOR'S RECOMMENDATION: ( ) Consent Item (X) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim Executive Director's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b RESOLUTION NO. 2009-13 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK APPROVING AND ADOPTING THE CDC BUDGET FOR FISCAL YEAR 2009/10 WHEREAS, attached hereto and by reference made a part of this resolution is the proposed budget for the Community Development Commission of the City of Rohnert Park for Fiscal Year 2009/10; WHEREAS, the proposed funding levels for redevelopment activities and programs, housing activities and programs, annual payments, commitments and administrative expenditures are reasonable and will further the goals and objectives of the Redevelopment Plan; WHEREAS, the use of Redevelopment Low and Moderate Income Housing Fund revenue for planning and administrative expense is necessary for the production, improvement or preservation of low- and moderate -income housing; WHEREAS, the housing fund monies spent for planning and general administrative activities associated with the development, improvement and preservation of that housing is not disproportionate to the amount actually spent for the cost of production, improvements or preservation of that housing. NOW THEREFORE BE IT RESOLVED, by the Community Development Commission of the City of Rohnert Park that certain budget submitted by the Executive Director, a copy of which is attached hereto and by reference made a part of this resolution, is hereby approved and adopted as the budget for the Community Development Commission of the City of Rohnert Park for the fiscal year 2009/10. BE IT FURTHER RESOLVED, by the Community Development Commission of the City of Rohnert Park that all funds designated in said budget, and all transfers of funds designated in said budget, and all expenditures designated for the purposes indicated herein are authorized and directed to be made. BE IT FURTHER RESOLVED, by the Community Development Commission of the City of Rohnert Park that the Executive Director is authorized and directed to create and accomplish all programs and projects indicated therein and to approve and charge all expenditures as hereby approved. BE IT FURTHER RESOLVED, by the Community Development Commission of the City of Rohnert Park that the Executive Director is authorized to execute any agreements necessary to implement the programs or authorizations as outlined in this budget for the Community Development Commission of the City of Rohnert Park for fiscal year 2009/10. DULY AND REGULARLY ADOPTED this 23`d day of June, 2009. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson ATTEST Secretary Community Development Commission of the City of Rohnert Park 2009/10 Budget MISSION To eliminate blighting conditions in the Rohnert Park Redevelopment Project Area and create an environment appropriate for economic development and to preserve, improve and increase the community's supply of low and moderate income housing, in accordance with the Community Redevelopment Law of the State of California. GOALS AND RESPONSIBILITIES The City Council of the City. of Rohnert Park adopted Ordir 1987 approving the Redevelopment Plan (the "'Plan"-)- for -th( Redevelopment Project Area (the "Project Area') .,The�Proje within the City of Rohnert Park, predominately�on-the west (map attached as "Exhibit A"). The City Council created the No. 479 on July 14, Rohnert Park Area contains 1711 acres de of the railroad tracks Commission of the City of Rohnert Park ("CDC") which is respc implementation of the Plan and the subsequ nt Five -Year Plans. with the management and oversight of redevelopmer the goals of the Plan and Five-Yeai�'Plans, and its-\com Redevelopment Law of the State�of California ("CRL; General Administration: The CDC City Council, is the CDC's Executive D Housing & Rede4. Administrative Ser CDC Secretary) -ITh CDC. The CDC'is,respo: as the AnrivahRef Report, the Redev must perform its,c respond as needed: responsible to the c bodyior the the ties, as it• with the ty Development for the DC is charged vorks to achieve ::oijimunity same members as the serves as the CDC is performed by the ude the Director of officer), the City Clerk (serving as the nd and Allen acts as legal counsel to the Iompliance with and preparation of mandated reports such Audit, State,Comptrol1er Report, County Indebtedness Plan and the Five Year Implementation Plan. The CDC vities under the CRL and must monitor current legislation and ''lie, CDC must develop and monitor the CDC budget. The CDC is mmunity and the public for its actions. Redevelopment Program Description: The CDC directs its resources to carry out redevelopment programs and projects for the benefit of the Project Area. The CDC is responsible for implementation of the Redevelopment Plan for the Rohnert Park Redevelopment Project Area and subsequent Five Year Plans. Housing Program Description: The CDC Housing Program directs. its resources.to implement policies and programs for improving, increasing and preserving the supply of low and moderate income housing in the community in accordance with CRL. The Community Development Commission of the City of Rohnert Park 2009/10 Budget CDC must provide no less than 20% of its allocated tax increment toward this effort. The CDC oversees compliance with the preparation of mandated reports such as the annual Housing and Community Development Report and the Affordable Housing Production Plan. RECENT KEY ACCOMPLISHMENTS Redevelopment Activities ■ The CDC authorized and approved an agreement wifh the Rohnert Park Chamber of Commerce for the provision of support services and programs that promote economic development and are consi en0with the goals, objectives, and strategies described in the Rohnert,Park-Economic,Development Action Plan. ■ The CDC funded the cost for a new`cty Website. Request for Proposals, Vision Internet`was select new website enhances theunage of the Cit ",'allov` navigate the site, and giv s staff, the ability to.upd department s information. The,newsite has an°in development, and when fully developed, will ser considering relo ating, openmg�or,.expanding a�b1 Park. llowing`the; issuance of a to create the new site. The the public to ore easily e and manage their eased emphasis on economic �s,� resource for those ness in the City of Rohnert ■ Construction of�tlie ,Ci /Center Downtown Plaza and Pedestrian Improvements is scheduled. to be completed;by June 30, 2009. The completion of this project will rovide tlieJoundat on for a�Ci ` xCenter that serves as the central ,community gathering place;,a focal point for cultural, recreational, business and civic' functions. Thi'i Proj ct was funded, in part, by the CDC and leveraged with an aWard of $1.15M from th&T ansportation for Living Communities Grant. ■ The CDC completed a�property substitution in order to acquire one of four parcels that serve as^collateral for the Series 2003 Lease Revenue Refunding Bonds (the "2003 LRRBS") in order to facilitate the acquisition of assessor's parcel number 143=051-076; the City Center Parking Lot adjacent to the City Center Downtown Plaza. With this acquisition, the CDC owns 3 contiguous parcels totaling 2.96 acres. This acquisition brings the CDC closer to realizing the City Center Concept Plan which was adopted by the City Council per Resolution 2002-255 on November 12, 2002. ■ The CDC provided funding for the Engineering Divisions new Project Manager whose main focus will be on Redevelopment Projects within the City's Redevelopment Project Area. The CDC also was authorized to provide funding 2 Community Development Commission of the City of Rohnert Park 2009/10 Budget for Construction Management services with Coastland Engineering to facilitate the City Center Plaza and Fire Station No.1 Expansion Projects. ■ The CDC authorized and approved an agreement with Glass Architects for the provision of design services for the Fire Station No.1 Expansion project. The CDC provided funding for the Corridor Studies Project. Staff worked with the design consultant and the Community Design Subcommittee to host a community outreach session to solicit input from rn tubers. of the public, local business people and property owners. Fi consultants finalized the conceptual plan was subsequently presented to the Plann ■ The CDC provided funding t] construction of the Eastside T November 2008. Housing Activities: ■ Construction of Vida Nueva, development in Sonoma Coui Vida Nueva beganmovM* g in ■ The CDC approved them the abilit�,o h in order`"to provide,j iue�a resie en s ■ Th CDC approved' identifying qualifi c 100 Avram,Avenue, Following int �rview staff con ductzfurthei ,.:. �* award of a contract: e'session, the design plementation plan which m to the City,of�Rohnert Park for Line - Phase I which was completed in permanent supportive housing i pleeted iri November 2008. The 24 -unit intstin December 2008. a Subyordination`Agreement with Vida Nueva LLC giving P x t � !verageg ,Mental Health Services Act funding with CDC funds ),er anen:'I`,-,, on site';�pportive housing services to Vida �"^ nd authorized a Request for Proposals for the purpose of developers to construct an Affordable Housing Project on L20\Avram Avenue and 6750 Commerce Boulevard. with each of the development teams, the CDC requested analysis of the project prior to solicitation and subsequent The CDC provided funding to the Committee on the Shelterless (COTS) to complete necessary improvements to"two (2) of the CDC -owned shared living homes that are managed by COTS. These improvements serve to protect the health, safety and welfare of the individuals and families that reside in the shared living homes while transitioning from homelessness. ■ The CDC received $150,000 against the total $600,000 CalHome award to operate an owner -occupied rehabilitation program. The program offers long-term 3 Community Development Commission of the City of Rohnert Park 2009/10 Budget deferred loans for low-income residents of Rohnert Park. Once the proceeds from the first draw are expended CDC staff will submit the second draw request to the State of California Housing and Community Development Department (HCD). ■ CDC staff worked with consultants from Dyett and Bhatia to draft an update of the Housing Element to cover the next planning cycle from 2007-2014. A draft of the Housing -Element has been submitted to HCD for comments and the CDC anticipates that once HCD's comments are addressed the Housing Element will be certified by HCD. ■ The CDC authorized and approved continuedpartcipation with the nine other jurisdictions within Sonoma County thabcorriprise the -parties to a Cooperative Agreement with the Sonoma County Community Development Commission ("SCCDC") to allow Rohnert Parkesidents to be eligibleto"qualify for the Mortgage Credit Certificate Program (the "MCC Program'),, Other City Accomplishments in Housing of,Benefit to the CDC: • The City of Rohnert Park ad pte(1C ty.Counsolution 2009-38 on April 14, 2009 approving axCooperativo Agreement with the�Qounty of Sonoma to 'implement the,Sonoma County Aergy Irtdependence,Program allowing Rohnert Park residents"the ability'lo participate-in,the program. FY 2009/10 KEY N. Red evelopmenta,��t* �s ■FY 2009/10 Key,Objectiv,es`will be incorporated once the CDC has established its priorities and adopted aFive=Year Implementation Plan. The projects and. programs of the Five -Year an will be accomplished utilizing the Series 2007 Redevelopment Tax Allocation Bond proceeds and tax increment. Asx Housing: ; ■ FY 2009/10 Key Objectives will be incorporated once the CDC has established its priorities and adopted a Five -Year Implementation Plan. The projects and programs of the Five -Year Plan will be accomplished utilizing the Series 2007 Housing Tax Allocation Bond proceeds and the housing set-aside. 4 Community Development Commission of the City of Rohnert Park 2009/10 Budget 2009/10 BUDGET REDEVELOPMENT FUND: ■ Tax Increment Revenues For 2009-10, budgeted tax increment revenues have decreased slightly to $7,700,000 based on the 2008-09, actual receipts and an anticipated -1.0% growth rate. $2,396,000 is transferred to the Housing Fund for the 20% set aside requirement. ■ Expenditures/Transfers The expenditures in the Redevelopment Fund are as Dues & subscriptions Advertising/Publications Travel & Meetings Trustee fees for the three bond issues County property tax administration fE Auditing Fees Legal Fees Consultant fees Sonoma County Tourism (i) Chamber of Commerce (i) Economic Development *Proposed Construction Projects (see Golf Course G pitalIm rovement Fu Neighborhood Enhancem` t� Transfer to General cFund (admimstra Housing_ & Redevelopment Salaries Interest -p yinent to�Cit' fo3�loan,fr n Principal p'aym nt,to C ty for�loan frc Three land leasepaymentsto City (4) Shift of CDC funds"to ERAF-�., o. Delifserv�ice pmts/199,1,,& 2001`TAR Debt service pmts/2003�LRRB ' Debt service pmts/ 1999 Tax Allocation Bonds Debt service' avment 02007R Tax Allocation Bonds unci (3) Fund (3) Total N $ 4,000 5,000 5,000 `14;500 130;000 20,00V-- 50,000 50,000 100,000 50,000 0 25,000 . 5,000 600,000 90,116 201,060 76,000 241,000 849,292 773,094 439,880 387,790 1,959,979 $ 6.080.711 Redevelopment Notes: (1) The contributions to the Sonoma County Tourism Council and Chamber of Commerce are funded through the Commission to support economic development in the redevelopment area. (2) The City has a lease agreement with CourseCo Inc. for the management of the two City municipal golf courses. As part of the lease agreement, the City is required to make an annual contribution of 1% of golf revenue to the Capital Improvement Fund for future golf course capital improvements. The contribution requirement commenced January 2005 and increases to 2% on January 2014 through the end of the term. Since the golf course is in the redevelopment project area, the Commission will use tax increment to fund the contribution requirement. For the 2009/10 budget, this contribution is estimated at $25,000. 5 Community Development Commission of the City of Rohnert Park 2009/10 Budget (3) In 1990, the Commission and the City entered into three (3) loan agreements for the construction of the Performing Arts Center. All loans provided for a 15 -year payback of principal and interest. As part of the 1999 Certificate of Participation (COP) issuance to fund the construction of a New City Hall, these loans were renegotiated and combined into one loan and the term of repayment was extended to 2024 to match the 25 -year repayment schedule of the City Hall COP's. For 2009/10, the Commission will pay the City $277,060 which includes both principal and interest. The outstanding balance of the loan on June 30, 2010 will be $2,158,000. (4) In addition to the loan, the Commission makes lease payments to the City in the amount of $80,333 per year for the city owned land occupied by the Performing Arts Center, and $160,666 for the land on which the Community Center and Sports Center are located. *Proposed Construction Proiects: ect FY 200 Total so HOUSING FUND: Amount ■ Transfer from Redevelopment Fund/Interest Earned d«. The Redevelopment Fund, pursuant to `State law, must transfer 20 increment (less certain adjustments) to the�Housing.Fdnd each yea amount of the transfer is estima ed,to be $2396`000/ ■ Expenditures/Transfers The expenditures in the Housinffund are as follows. Dues and Subscriptions + t.w $ 4,500 Travel & md6tir%gs +, f 5,000 ;; Trustee fees for Tax Allocation Refundirig;Bonds (20%) 3,000 20% of property tax administration fee t .' _ 30,000 7 Audrtmg'Fees 4,000 Legal -Fees k ., ». '` '.' 40,000 Consultant Feesi'� 50,000 CDC?Owner-Occupied%Housing Rehabilitation Program (1) 100,000 CalHome Program (2) 450,000 COTS' Supplemental Support (3) 76,970 COTS Suppi) ort�Services)(3) 4,000 COTS —Emergency Repairs & Maintenance 10,000 COTS Vida Nueva��a) ";;' 75,000 Rebuilding Togethersjr 70,000 S.C.A.Y.D. / Homeless Prevention Grant (6) 130,000 SCCDC — 2009 Homeless Count 2,194 "Proposed Housing Projects (see below) 0 Transfer to General Fund (administration) 744,000 Housing & Redevelopment salaries 90,116 Debt service 1991/2001 TABS (20%) 193,294 Debt service pmts/2007 Housing TABS 1,155,319 Total 0 3,237,373 of the gross tax For 2009/10 the Community Development Commission of the City of Rohnert Park 2009/10 Budget "Proposed Housing.Proiects FY 2009/10 Amount Project Request Approved Total $Q Housing Notes: (1) The CDC provides funding to the Sonoma County Community Development Commission for the administration of the CDC Owner Occupied Housing Rehabilitation Program. Housing set-aside funds, allocated per annual agreement, provide capital for the loans and fund administrative costs associated with the program. (2) The CDC was awarded a grant in the amount of $600,000 to provide funding for a CalHome Owner -Occupied Rehabilitation Program administered by the Department of Housing and�66mmunity Development. The funding for this program was provided by the passage of Proposition 1 C, the Housing arid Emergency Shelter Trust Fund Act of 2006. These funds provide capital for the loans and fund administrative%costs,associated with the program. (3) The CDC provides five CDC owned homes to the Committee,dnmthe Shelterless (COTS) for the COTS .Transitional Housing Program. w (4) The CDC provides financial assistance to the Committee on;the Shelterless (COTS) for social services provided as part of the Vida Nueva Affordable Housing Project.(,,:_ , (5) Rebuilding Together rehabilitates the homes of loViT16me homeowners who are hysically and financially unable to make the repairs themselves. These services are -0 , rovided at no cost to the homeov�rier. (6) Sonoma County Adult and Youth Development (SCAYD).p ovide�homeless prevention services. Outstanding Debt: The outstanding debt $85,419,011 of thkCDC-as of,6/30/09'is as follows: ■ 1991 Tax Alloca n Refunding Bonds (Matu er s,2Ai $ 1,365,245 2001 Tax Allocation Refunding Bonds .(Matures,202Q) $ 6,476,032 ■ Lease Revenue�Refunding Bonds (Matures 2025) $ 4,711,569 ■ 1999 Tax Allocation Bonds (Matures'2024) $13,539,632 ■ General -Fund Loan: (Matures2024)M $ 2,234,000 ■ 2007,V& Allocation Boras (Matures2037) $56,509,602 Note The CDC>is able to collect•tax0.mcrement only to the extent that is required to repay its existing debt obligations, i e; the, CDC must be in debt to receiye-tax increment revenue. 7 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AMENDED CASH FLOW STATEMENT 2009/10 Estimated Budget Cash Balance, July 1, 2009 Low & Moderate Income Housing Fund Improvement Project Fund Interest earned cash - tax increment Cash from tax increment ANTICIPATED SOURCES OF CASH Property Tax Increment Housing set-aside Set -Aside Shortfall CalHome Program Operating Reserve (15%) Interest from investments Interest from loan repayments Loan payoffs Principal payments Total Anticipated Sources of Cash ANTICIPATED USES OF CASH Dues & Subscriptions Advertising/Publications Travel & Meetings Contractual services: Trustee fees/bond issues County property tax admin fee Auditing Fees Legal expense Consultant Fees Sonoma County Tourism Chamber of Commerce Economic Development Homeless Services (Grants): S.C.A.Y.D. S.C.A.Y.D. Sonoma Grove Rental Assistance Neighborhood Enhancement Preservation of Housing: Housing Rehabilitation (Loans) Rebuilding Together Shared Living Homes COTS Support Services COTS Program Supplemental Support COTS Vida Nueva COTS - Emergency Repairs/Maint. SCCDC - 2009 Homless Count CalHome Program Proposed Housing Programs (non -bond) Vida Nueva Loan - Final Installment Proposed Capital Improvement Projects (non -bond) Golf Course CIP Fund Contribution Payments to City of Rohnert Park: Administration fee -City general fund Allocation for Housing & Redevelopment Salaries Allocation for Council Meetings GF loan interest payments GF loan principal payments Land lease payments (3) Debt service pmts/1991 & 2001 TARBS Debt service pmts/2003 LRRB Debt service pmts/1999 TABS Debt service pmts/2007 TABS Shift of RDA Funds to ERAF Total Anticipated Uses of Cash Cash Balance, June 30, 2010, Estimated Fund 910 Fund 911 Redevelopment Low & Moderate Fund Housing Fund $300,000 $5,513,621 $0 $7,700,000 ($2,396,000) $2,396,000 ($391,373) $391,373 .$950,000 ($1,171,500) $9,554,748 $3,237,373 $4,000 $4,500 $5,000 $744,000 $5,000 $5,000 _ $14,500 $3,000 $130,000 $30,000 $4,000 $4,000 $20,000 $40,000 $50,000 $50,000 $50,000 $100,000 $50,000 $1,155,319 $5,000 $130,000 $100,000 $70,000 $4,000 $76,970 $75,000 $10,000 $2,194 $450,000 $0 $25,000 $600,000 $744,000 $90,116 $90,116 $0 $0 $201,060 $76,000 .$241,000 $773,094 $193,274 $439,880 $387,790 $1,959,979 $1,155,319 $849,292 $6,080,711 $3,237,373 $3,474,037 $0 [This Section for City Clerk Use Only] Community Development Commission of the City of Rohnert Park 6/23/09 CDC Agenda ITEM NO.3 Distributed 6/23/09✓jh COMMUNITY DEVELOPMENT COMMISSION FY 2009/10 BUDGET FY.,2009/10 BUDGET • Budget pro -poses funding for -redevelopment activities and programs, housing activities and programs, annual payments, commitments and administrative expenditures — Following adoption of its Five -Year Implementation Plan budget willbe amended to incorporate key objectives and specific construction and housing projects ECONOMIC DEVELOPMENT • Sonoma County Tourism Bureau • Chamber of Commerce • Miscellaneous CDC Programs &Sponsorships — For Example: • Beautification Program • Neighborhood Enhancement • Banner Program • Sponsorships - Sonoma Art & Wine Festival HOUSING RELATED PROGRAMS & HOMELESS PREVENTION SERVICES is Homeless Prevention Services — Sonoma County Adult and Youth Services — Sonoma County Community Development Commission • Annual homeless count • Shared Living Homes (Transitional Housing) — Committee on the Shelterless (COTS) • Preservation of Housing — Rebuilding Together — Housing Rehabilitation (Loans) • CDC, CDBG and CalHome Funds Annual Payment's & Commitments • Vida Nueva — Funding for social services (5 -Year Commitment @ $75,000 per year) • CourseCo Inc. — Annual contribution of 1% of golf revenue to capital improvement fund 4:t • Annual CDC Lease Payments to City — Performing Arts Center, Community Center & Sports Center • Miscellaneous Payments & Commitments — Trustee fees, County property tax administration fees, auditing fees, loan principle and interest payments and debt service on bonds Administrative Expenditures • 20 % decrease in administrative expenditures • 15% of total compensation costs for redevelopment staff charged to Rent Appeals • Staff will continuously pursue opportunities that may lead to increased savings — (e.g., Use of redevelopment consultant will lead to decrease in legal expense with net savings) as Educational Revenue Augmentation Fund (ERAF) • Both the Assembly and the Senate are expected to vote this week on a package of budget bills that includes a trailer bill to take $1.05 billion from redevelopment agencies over a three year period. (i.e., ERAF shift) • Agencies should assume amounts to be taken are triple the amounts estimated for FY 2008/09 ERAF • The CDC's ERAF cut for 2008/09 was $845,119 • The three year take -away would equate to $2,535,357 in lost revenues Reduction of Do' bt Service Payments Series 2007 Housing Tax Allocation Bonds • Bond fender — Redeemed $9,630,000 of principal • Annual Debt Service Savings of $421,000 • Savings in FY 2009/10 — Eliminate set-aside shortfall — Fully fund housing related programs &homeless prevention services QUESTIONS ? ROHNERT PARK FINANCING AUTHORITY CASH REPORT TO: The Chairman and Board Members of the Rohnert Park Financing Authority Interim Exec. Director Schwarz City & Authority Attorney CASH BALANCES AS OF MAY 31, 2009 1999 C.O.P.'s-Capital Facilities Project: FROM: Sandra M. Lipitz Authority Treasurer DATE: June 5, 2009 Capital Project Fund -1999 C.O.P.'s $119,672.40 Lease Payment Fund -1999 C.O.P.'s 4.48 2003 Lease Revenue Refunding Bonds: Lease Revenue Refunding Bonds -Revenue Fund 5.05 Lease Revenue Refunding Bonds -Project Fund 135,898.26 2005 Sewer System R.C.O.P.'s Funds: Certificate Payment & Delivery Cost Funds 528,889.37 Revenue Bond Account Fund 2,648,103.30 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $3,432,572.86 CASH DISTRIBUTION AS OF MAY 31, 2009 CASH HELD BY FISCAL AGENTS: Maturity Interest Source of Investment Institution Date Rate Par Value Market Value Valuation 1999 C.O.P: s Capital Facilities Proiect Funds: Union Bank 1999 C.O.P: s Lease Payment Fund: Blackrock Prov Tfund N/A 0.010% $4.48 $4.48 Note (1) Total $4.48 $4.48 1999 C.O.P.'s Capital Project Fund: Union Bank Local Agency Investment Fun N/A 0.000% $0.00 $0.00 Note (1) Blackrock Prov Tfund N/A 0.010% 119,672.40 119,672.40 Note (1) Total $119,672.40 $119,672.40 2003 Lease Revenue Refundina Bonds: Lease Rev Refdg Bds-Revenue Fund: Blackrock Prov Tfund N/A 0.010% Lease Rev Refdg Bds-Project Fund: Blackrock Prov Tfund N/A 0.010% Total 5.05 $5.05 Note (1) $135,898.26 $135,898.26 Note (1) WI W 2005 Sewer System RCOP's Funds: Certificate Payment Fund: Blackrock Prov Tfund N/A 0.010% $528,889.37 $528,889.37 Note (1) Interest Fund: Blackrock Prov Tfund N/A 0.010% $0.00 $0.00 Note (1) Delivery Cost Fund: Blackrock Prov Tfund N/A 0.010% $0.00 $0.00 Note (1) $528,889.37 $528,889.37 2005 Sewer System Revenue Bond Funds: Exchange Bank Money Mkt A N/A 1.090% $2,648,103.30 $2,648,103.30 Note (2) TOTAL ROHNERT PARK FINANCING AUTHORITY CASH Investment Yield for May 2009 0.843% $4.48 119,672.40 135,903.31 528,889.37 2,648,103.30 $3,432,572.86 INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. The Authority currently ' has sufficient idle funds to meet it's expenditure requirements for the next six months. Note(1) The source of valuation for this investment is the May 31, 2009 Union Bank Trust Statements. However, the Par Value and Market Value are typically the same as interest is credited and paid monthly. Note(2) The source of valuation for this investment is the May 31, 2009 Exchange Bank Statement. However, the Par Value and Market Value are typically the same as interest is credited and paid monthly.