2009/06/30 City Council Agenda PacketCity of Rohnert Park* 130 Avram Avenue+Rohnert Park, California 94928
Phone: (707) 588-2225 ♦ FAX: (707) 792-1876 ♦ WEB: www.rpcity.org
ROHNERT PARK CITY COUNCIL
SPECIAL MEETING
NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN that a SPECIAL MEETING of the
CITY COUNCIL of the CITY OF ROHNERT PARK,
will be held on
Tuesday, June 30, 2009, at 4:00 p.m.
at the Rohnert Park City Hall - Council Chamber
130 Avram Avenue, Rohnert Park, California
Said special meeting shall be for the purpose of the following:
4:00 p.m. – 6:00 p.m.
CITY COUNCIL SPECIAL MEETING - Call to Order
Roll Call (Belforte_ Callinan Mackenzie_ Stafford Breeze—)
1. PUBLIC COMMENTS
2. Fiscal Year 2009-2010 Budget
Consideration of Approving a Preliminary General Fund Budget for Fiscal Year 2009-2010
1. Staff Report
2. Public Comments
3. Resolution for Adoption
2009-63 Approving and Adopting a Preliminary General Fund Budget for the City
of Rohnert Park for Fiscal Year 2009-10
• Council motion
• Council discussion
• Council vote
ADJOURNMENT of City Council Special Meeting
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while
attending this City Council meeting, please contact the City Offices at (707) 588-2225 at least 72 hours prior to the meeting to
ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible
if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.)
PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to
speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time
based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING —
JH -063009 Special Agenda-Mity Council
BUDGET SESSIONS since 12/2008
1 �1
• e
s Discussed
Council Meeting Date
Budget Discussed
Item Number
Labor egotiation
December 16, 2008
Council Budget
Item 6
Current/Future Recruitment
Item 7
January 13, 2009
Amending Council Budget 08/09
Item 9-A & 9-B
Hiring Internal Auditor
Item 17-4
January 27, 2009
Mid -year Budget Review
Item 2
Budget Ad -Hoc to issue Intemal
Auditor RFP's
Item 12-1
February 10, 2009
Consideration Amending CDC
Adopted Budget FY08/09
CDC Item 3
Report on Internal Auditor timeline
Item 7-1
February 24, 2009
tabor Negotiations
Closed Session
RPEA, RPPSOA, SEIU
Swimming Pools
Item 7
Ad -Hoc Budget Committee:
Status IA Interviews
Item 8
March 10, 2009
Award of Contract -Internal Auditor
Item 7
Sports Center Fees
Item 8
Planning/Building Permit Fees
Item 9
Amending CDC 2008/09 Budget
CDC Item 3
March 24, 2009
Labor Negotiations
Closed Session
RPEA, RPPSOA, SEW, RPPSMA
March 27, 2009
Labor Negotiations
Closed Session
RPEA, RPPSOA, SEIU, RPPSMA
City Budget for FY 2008/09
Item 2-B
Public Employees Retirement
2 -year Service Credit
Item 2-C
April 21, 2009
Labor Negotiations
Closed Session
RPEA, RPPSOA, SEIU, RPPSMA
April 28, 2009
Labor Negotiations
Closed Session
RPEA, RPPSOA, SEIU, RPPSMA
CalPERS 2 -year Service Credit
Item 10
Adoption
May 1, 2009
Goal Setting for Restructuring
and Budget
Item 2
May 12, 2009
Budget Work Session (continued)
Item 5 (3)
May 26, 2009
Labor Negotiations
Closed Session
RPEA, RPPSOA, SEIU, RPPSMA
Budget Session:
Planning & Building Manager
Item 6 (1)
Landscape Maintenance
Item 6 (2)
City Pools
Item 6 (3)
June 2, 2009
CDC Budget 2008/09
CDC Item 2
June 9, 2009
Labor Negotiations
Closed Session
RPEA, RPPSOA, SEIU, RPPSMA
Revenue Enhancement Advisor
Item 5
Budget matters
Item 6
June 23, 2009
Labor Negotiations
Closed Session
RPEA, RPPSOA, SEIU, RPPSMA
June 30, 2009
FY 2009/2010 Budget
..ggtitIM PARI
CITY OF ROHNERT PARK
19 sz OFFICE OF THE CITY CLERK
DATE: June 26, 2009
{This. Section for City Clerk Use Only)
6/30/09 City Council
Special Meeting Agenda
ITEM NO.2
for
RESOLUTION NO. 2009-63
TO: Mayor Breeze and Members of the City Council
FROM: Judy Hauff, City Clerk
RE: Adoption of Preliminary General Fund Budget for Fiscal Year 2009-10
Attached for the Council's consideration at next Tuesday's special meeting is a resolution
adopting a Preliminary General Fund Budget for the City of Rohnert Park for Fiscal Year 2009-
10. Interim City Manager Schwarz and Administrative Services Director Lipitz will be delivering
budget documents on Monday, which will include the Preliminary General Fund Budget
document referenced in the attached resolution.
Council members are encouraged to bring to next Tuesday's special meeting all budget -related
materials from past budget sessions - particularly department presentations regarding service
levels and costs. If any member of the Council needs this material, please contact me at 588-
2216 or Beth Lidster at 588-2226.
We appreciate the , Council's patience. Staff is working as quickly as possible to collect and
distribute sufficient detail to adopt a preliminary General Fund budget by June 30.
cc: Daniel Schwarz, Interim City Manager
Sandy Lipitz, Director of Administrative Services
L
RESOLUTION NO. 2009-63
RESOLUTION APPROVING AND ADOPTING A PRELIMINARY GENERAL FUND
BUDGET FOR THE CITY OF ROHNERT PARK FOR FISCAL YEAR 2009-10
WHEREAS, the City Manager has heretofore prepared and submitted to the City Council a
proposed preliminary General Fund budget for the City of Rohnert Park for the fiscal year 2009-10;
and
WHEREAS, the City Council has extensively considered the preliminary General Fund
budget submitted by the City Manager and has made such corrections, additions and deletions'as it
deemed necessary.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Rohnert Park that
the City of Rohnert Park Preliminary General Fund Budget, 2009-10,p copy of which is attached
hereto and by reference madee a part of this resolution,i be and the same is hereby approved and
adopted as ,the preliminary General Fund budget for the City of Rohnert Park for the fiscal year
2009-10.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert 'Park
this 30th day of June, 2009.
ATTEST
City Clerk '
CITY OF ROHNERT PARK
Mayor
1f
June 29, 2009
ADMINISTRATION
MEMORANDUM
TO: Honorable Mayor Breeze and Councilmembers
FROM: Dan Schwarz, Interim Executive Director
[This Section for City Clerk Use OnW
6/30/09 City Council
Special Meeting Agenda
ITEM NO.2
for
RESOLUTION NO. 2009-63
For SUPPLEMENTAL PACKETS
Distributed via email & hard copy
✓6/29/09 -JH
SUBJECT: Draft Preliminary Fiscal Year 2009-,10 General Fund Budget
Attached for the Council's consideration is a'preliminary General Fund budget for Fiscal
Year 2009-10. The model for this budget was programmed with staffing levels derived
through the Council's many sessions on service levels and budget for the coming year.
Revenues were derived from the latest information from the State, County, and the City's
sales tax consultant. Reductions in expenditures reflect anticipated reductions in
personnel costs and cost-cutting measures at the department level.
Assumptions for this preliminary budget are conservative. Staff is assuming that current
downward trends in the economy will continue to suppress revenues. We are also
allowing for only the sale of one surplus asset the so-called "wetlands parcel"
estimated to bring $1,000,000 to the General Fund Endowment Reserve. On the
expenditure side of the ledger, we have assumed that bargaining units will agree to
some reduction in total compensation. As a placeholder, we have programmed the
budget to reflect all employees paying an amount equivalent to their contribution to their
retirement pension. This budget also reflects recent evaluations in each department of
ways to further cut operational costs.
It is important to note that for this preliminary budget, we have removed all consideration
of a State "raid" or taking of revenues from the City. In some budget presentations, we
projected a State raid of $600,000. Recent signals from Sacramento suggest the State
will take more than this amount. We will continue to monitor the situation and report
developments to the Council.
Accounting for all these assumptions, staff projects Total General Fund revenue to be
$23,290,651 and Total General Fund Expenditures to be $26,477,228. As a result, the
projected General Fund deficit stands at $3,186,577. To achieve this figure, staff is
assuming a budget of approximately $16 million for Public Safety. To reach this $16
'million target, an additional $1.3 million must be eliminated from the Public Safety
budget. To achieve this level of savings will most likely require the elimination of non -
sworn and sworn positions during the month of July 2009.
Staff recommends the adoption of the attached resolution.
CITY OF ROHNERT PARK
2009-10 Budget
General Fund .
TOTAL REVENUE $20,628,315
OTHER SOURCES/(USES) OF CASH:
From Gas Tax Fund
Approved
From Reserve for Self -Insured Losses
Budget
GENERAL FUND CASH BAL 7/1/09
$0
REVENUES:
500,000
Property Taxes
2,578,000
Taxes (Other Than Property)
9,666,850
Licenses and Permits
960,715
Fines
175,000
Interest and Rents
.1,771,200
From Other Agencies
3,350,000
Charges for Current Services
2,026,550
Miscellaneous
100,000
TOTAL REVENUE $20,628,315
OTHER SOURCES/(USES) OF CASH:
From Gas Tax Fund
306,000
From Reserve for Self -Insured Losses
170,000
From Rent Appeals Board Fund
36,336
From FIGR (per MOU)
500,000
From Measure M Funds
475,000
From SLESF (AB 3229) Fund
100,000
From Sales of Surplus Assets
1,000,000
To General Fund Endowment Reserve
0
From Vehicle Abatement Fund (CSO)
85,000
From General Plan Maintenance Fee
0
From CDC Housing Fund
165,000
To Traffic Safety Fund
(175,000)
TOTAL NET SOURCES OF CASH $23,290,651
EXPENDITURES:
General Government 8,191,813
Public Safety 16,073,336
Public Works & Inspection 2,482,713
Parks and Recreation 2,692,388
Other 795,978
Sub -total
Exp. Charged To Water Operation
Exp. Charged To Sewer Operation
Exp. Charged To Community Dev. Commission/Housing
Exp. Charged To Community Dev. Commission/Projects
Exp. Charged to Refuse Enterprise Fund
TOTAL EXPENDITURES & TRANSFERS
GENERAL FUND CASH BAL 6/30/10 - EST.
-13-
$30,236,228
(1,332,000)
(888,000)
(689,000)
(550,000)
(300,000)
$26,477,228
($3,186,577)
i.i
REVENUES
Property Taxes
Property Taxes -Secured
Property Taxes -Unsecured
H.O.P.T.R. .
Total Property Taxes
Other Taxes
Real Property Transfer Tax
Sales and Use Tax
Sales Tax Compensation Fund
Transient Occupancy Tax
Franchises
P.G. & E.
C Cable TV
Refuse Franchise Fee
Total Other Taxes
Licenses and Permits
Business Licenses
Animal Licenses
Building Permits
Plan Check Fees
Total License & Permits
Fines, Forfeits & Penalties
Vehicle Code Fines
Parking Fines.
Impound Fees
Other Court Fines
Total Fines, Forfeits & Pen.
Rev from Use of Money & Property
Investment Earnings
Rent: Golf Courses
Rent: Billboard Land Lease
Rent: Land N. of Big 4 Rents
Lease: Main Station Cell Towers
CDC Land Leases
Rent: Royal Coach Chevron
OADS
Rent: Alternative Ed. School
Total Rev Use of Money & Prop.
CITY OF ROHNERT PARK
2009-2010 Budget
GENERAL FUND REVENUES
Budget Estimated
2008-09 6/30/2009
$2,955,000
148,000
47,000
$3,150,000
$2,632,078
156,465
44,362
$2,832,905
Budget % INCR/
2009-10 (DECR)
$2,395,000 -19%
142,500 -4%
40,500 -14%
$2,578,000 -18%
$100,000
$93,000
$90,000 -10%
5,291,200
4,766,300
4,870,000 -8%
1,770,830
1,633,193
1,646,850 -70/6
1,900,000
1,637,000
1,650,000 -13%
360,000
480,000
645,000
$10,547,030
$485,000
54,000
341,500
175,000
$1,055,500
$80,000
50,000
20,000
15,000
$165,000
$1,600,000
150,000
7,000
4,200
160,000
210,000
9,100
4,800
2,900
$2,148,000
-14-
376,540
482,000
557,412
$9,545,445
$480,972
57,580
140,032
86,000
$764,584
$97,000
52,000
30,961
15,080
$195,041
$1,159,257
150,000
9,800
4,254
177,099
210,000
9,249
4,800
3,122
$1,727,581
360,000
480,000
570,000
$9,666,850
$485,000
56;000
259,715
160,000
$960,715
$80,000
50,000
30,000
15,000
$175,000
$1,200,000
150,000
9,800
4,200
180,000
210,000
9,300
4,800
3,100
$1,771,200
0%
4%
24%
-9%
-9%
0%
0%
50%
0%
6%
25%
0%
40%
0%
13%
0%
2%
0%
7%
-18%
REVENUES
Rev from Other Agencies
State Motor Veh In Lieu
Property Tax in-leiu of VLF'
Public Safety Augment. Fund
Grants: General Fund
P.O.S.T. Reimbursements
SB 90 Mand Costs Reimb.
Total Rev Other Agencies
Charges for Current Services
Zoning & Subdivision Fees
General Plan Maintenance Fee
Sale of Maps, Etc.
Special Public Safety Serv.
Fire Company Inspection Fee
Vehicle Abatement Revenue
Animal Shelter Fees
Alcohol Education Fee
Engineering Fees
Sub -Total Chgs. For Curr Svc.
Recreation Related Income
Sports Center
Swimming Pools
Special Contract Classes
R.P. Comm Cntr Rentals
Burton Ave Center Rentals
Ladybug Rec Building
Recreation Admin/Programs
Senior Center
Scout Hut
Total Recreation Income
Performing Arts Center
Library Landscape Maint.
Total Charges Current Services
Miscellaneous Income/Donations
Sale of land/buildings
Total General Fund Revenues
Budget Estimate Budget
2008-09 6/30/2009 2009-10
$180,000
2,950,000
225,000
30,000
20,000
10,000
$3,415,000
$100,000
20,000
11,500
35,000
250,000
28,000
50,000
24,000
286,000
804,500
467,400
199,500
105,000
60,000
20,000
6,500
150,800
46,500
600
$1,056,300
592,100
8,000
$2,460,900
$149,520
2,928,665
206,000
46,817
51,546
0
$3,382,548
$96,872
16,798
5,900
46,896
188,193
24,306
54,331
25,263
117,400
575,958
412,000
180,000
118,000
88,000
27,000
7,000
124,027
60,000
800
$1,016,827
560,000
7,896
$2,160,681
$140,000
2,900,000
200,000
70,000
.40,000
0
$3,350,000
$10.0,000
$1,500
6,000
45,000
185,000
25,000
55,000
25,000
230,000
672,500
396,000
160,500
117,000
90,200
25,000
7,000
73,000
37,000
800
$906,500
439,550
8,000
$2,026,550
% INCR/
(DECK)
-22%
-2%
-11%
100%
100%
0%
-2%
0%
-93%
-48%
29%
-26%
-11%
10%
4%
-20%
16%
-15%
-20%-
11%
50%
25%
8%
-52%
-20%
33%
14%
-26%
100%
-18%
$136,000 $106,000 $100,000 -26%
$10,600,000 $3,995,000 $1,000,000 -91%
33,677,430 24,709,785 $21,628,315 -36%
Total excluding One -Time Items
(grants, leases, sale of property) $23,047,430 20,667,968 $20,558,315 -11%
-14-
CITY OF ROHNERT PARK
2009-2010 BUDGET
GENERAL FUND EXPENDITURES
-17-
2008-09
2009-10
$ INCREASE
%
CATEGORY/DEPT.
BUDGET
BUDGET
(DECREASE)
CHANGE
GENERAL GOVERNMENT
City Council
$124,070
$104,765
($19,305)
(15.56%)
City Administration
809,293
791,071
(18,222)
(2.25%)
Finance & Accounting
1,279,761
1,291,179
11,418
0.89%
Information Systems
562,971
533,763
(29,208)
(5.19%)
Legal Services
500,000
425,000
(75,000)
(15.00%)
Planning Dept. & Comm.
447,792
325,877
(121,915)
(27.23%)
Human Resource
473,004
358,269
(114,735)
(24.26%)
Rent Appeals Board
201,215
220,752
19,537
9.71%
City Office Building
513,620
506,737
(6,883)
(1.34%)
City Office Annex
39,450
25,580
(13,870)
(35.16%)
General Gov't -Non Dept.
1,881,495
1,829,950
(51,545)
(2.74%)
Retired Empl. Benefits
1,367,173
1,489,712
122,539
8.96%
General Gov't -Non Dept.(T/O)
303,531
289,158
'(14,373)
(4.74%)
TOTAL GENERAL GOVERNMENT
$8,503,375
$8,191,813
($311,562)
(3.66%)
PUBLIC SAFETY
Police/Fire Personnel
$15,730,822
$13,335,529
($2,395,293)
(15.23%)
Police Protection
1,766,340
1,255,600
(510,740)
(28.92%)
Fire Protection
407,240
209,940
(197,300)
(48.45%)
Fire Prevention
457,508
394,443
(63,065)
(13.78%)
Animal Control
453,750
418,276
(35,474)
(7.82%)
Animal Shelter
114,640
48,568
(66,072)
(57.63%)
Public Safety Bldg. SW
13,900
2,700
(11,200)
(80.58%)
Public Safety Bldg. Main
445,000
352,450
(92,550)
(20.80%)
Public Safety Bldg. North
25,500
23,000
(2,500)
(9.80%)
Public Safety Bldg. South
15,000
10,500
(4,500)
(30.00%)
Civil Preparedness/Haz Mat
15,500
4,000
(11,500)
(74.19%)
Youth & Family Services
128,136
18,330
(109,806)
(85.69%)
TOTAL PUBLIC SAFETY
$19,573,336
$16,073,336
($3,500,000)
(17.88°/x)
PUBLIC"WORKS
City Engineer
$897,838
$678,137
($219,701)
(24.47%)
Building
585,896
429,605
(156,291)
(26.68%)
General
694,237
545,201
(149,036)
(21.47%)
Maint. of Trees/ Parkways
273,251
180,714
(92,537)
(33.87%)
Maintenance of Streets
518,251
284,558
(233,693)
(45.09%)
Street Lighting
232,380
212,498
(19,882)
(8.56%)
Traffic Signals
95,000
90,000
(5,000)
(5.26%)
Storm Drains & Drainage
48,000
62,000
14,000
29.17%
Weed•Abatement
2,000
0
(2,000)
(100.00%)
TOTAL PUBLIC WORKS
$3,346,853
$2,482,713
($864,140)
(25.82%)
-17-
-17-
2008-09
2009-10
$ INCREASE
%
CATEGORY/DEPT.
BUDGET
BUDGET
(DECREASE)
CHANGE
PARKS & RECREATION
Park Maintenance
$623,760
$878,034
$254,274
40.76%
Alicia Park
26,862
8,500
(18,362)
(68.36%)
Benecia Park
29,396
7,000
(22,396)
(76.19%)
Caterpillar Park
10,923
2,100
(8,823)
(80.77%)
Colegio Park Area
24,650
4,100
(20,550)
(83.37%)
Dorotea Park
25,936
5,800
(20,136)
(77.64%)
Eagle Park
35;559
7,000
(28,559)
(80.31%)
Golis Park
47,123.
10,000
(37,123)
(78.78%)
Honeybee Park
22,586
6,400
(16,186)
(71.66%)
Ladybug Park Area
31,244
10,000
(21,244)
(67.99%)
Sunrise Park
45,763
8,000
(37,763)
(82.52%)
Magnolia Park
59,658
19,000
(40,658)
(68.15%)
Roberts Lake Park
13,873
3,000
(10,873)
(78.38%)
Rainbow Park
15,083
2,400
(12,683)
(84.09%)
Plaza Park
0
22,500
22,500
#DIV/0!
Recreation Commission
33,233
27,215
(6,018)
(18.11%)
Recreation Admin.
107,750
283,118
175,368
162.75%
Contract Classes
72,000
78,000
6,000
8.33%
Recreation Programs
339,381
45,451
(293,930)
(86.61%)
Senior Citizen Center
230,191
132,759
(97,432)
(42.33%)
Senior Citizen Mini -Bus
3,700
5,500
1,800
48.65%
Alicia Pool
61,502
6,675
(54,827)
(89.15%)
Benecia Pool
87,102
101,124
14,022
16.10%
Ladybug Pool
64,702
8,075
(56,627)
(87.52%)
Honeybee Pool
210,091
231,614
21,523
10.24%
Magnolia Pool
77,002
84,524
7,522
9.77%
Sports Center
417,721
477,042
59,321
14.20%
Comm. Center Compl. Gr.
23,476
17,325
(6,151)
(26.20%)
R.P. Community Center
254,430
158,524
(95,906)
(37.69%)
Burton Ave. Rec. Center
45,724
17,860
(27,864)
(60.94%)
Benecia Youth Center
3,460
4,780
1,320
38.15%
Ladybug Rec. Bldg.
10,816
3,468
(7,348)
(67.94%)
Scout Hut
500
500
0
0.00%
Library
10,000
10,000
0
0.00%
School Grounds Maint.
2,100
5,000
2,900
138.10%
TOTAL PARKS AND RECREATION
$3,067,297
$2,692,388
($374,909)
(12.22%)
OTHER
Golf Course General
$0
$0
$0
0.00%
Performing Arts Center
854,433
625,978
(228,455)
(26.74%)
Booking Fees/County
100,000
50,000
(50,000)
(50.00%)
Prop Tax Admin Fee/County
110,000
110,000
0
0.00%
Sexual Assault Examinations
10,000
10,000
0
0.00%
TOTAL OTHER
$1,074,433
$795,978
($278,455)
(25.92%)
TOTAL ALL DEPARTMENTS
$35,565,294
$30;236,228
($5,329,066)
(14.98%)
TOTAL EXCLUDING NON GENERAL
FUND EXPENDITURES
$34,158,718
$29,699,892
(4,458,826)
(13.05%)
-17-
V ,
(This Section for City Clerk Use Oaly]
6/30/09 City Council
Special Meeting Agenda
for
ITEM NO.2
Distributed at the meeting
✓6/30/09 -JH
CITY OF ROHN RT
PARK
2009- 10 PROPOSED BUDGET
June 30, 2009
BUDGET ASSUMPTIONS
■ Does not include State raid
■ Anticipates employees taking the Golden
Handshake .and leaving the end of August
■ Restructures .departments and service levels
approved by City Council
■ Assumes compensation reductions for
budgeting purposes only
■ Assumes sale of wetland parcel for $ 1 M
General Fund Budget
Revenue
23.0
20.7 20.6
aim 0 PI-.,
2009 2009 2010
Budget Actual Budget
Expenditures
34.2
32.8
29.7
2009 2009 2010
Budget Actual Budget
Projected Budget Deficit - $3.2M
GENERAL FUND REVENUE
FROM OPERATIONS
Revenue budget for 2009-10 decreased by 11% (2.5M) to
$20.6M based on the continuing decline in the economy:
♦ Property Taxes decreased by $572K (18%) to $2.6M
♦ Sales Tax decreased by $545K (8%) to $6.5M
♦ TOT decreased by $250K (13%) to $1.65M
♦ Investment earnings decreased by $400K (25%) to
$1.2M
♦ .Fire Inspection fees decreased by $65K.(26%) to $185K
♦ Recreation revenue decreased by 150K (14%)
♦ ,PAC revenue decreased by $153K, (26%)
3,500.000
3,000,000
2.500,000
2,000,000
1 5CO G00
1.000.00
�OQ000
J
200101
PROPERTY TAX
2,517,925
200t -Q2 2002-03 2003.04
2004-0
3,127,448 3,167,241 3,171,369
2005
200507 2007-08
Assessed Value
9% less than
prior year.
l
2,578,000
2008-09est M200910(b�dget)
s.000.000
.000.000
7.000.000
.000.000
,000.000
.000.000
3.000.000
2.000.000
1,000.000
5,977,737
SALES TAX
6,834,708 6,953,294
7,707,374
2000-01 2001-02
2003-04 2004.05 2005-06 2006-07 2007-08
Based on
SBOE
Projections
2008-09(est) 2009-
10(bud et)
TRANSIENT OCCUPANCY TAX
2,000,000
1,800,000
1,600,000
1,400,000
19200,000
1,000,000
800,000
600,000
400,000
200,000
o
1,
2
1, 7
1
1. 0 1, 0
1, 7
1, 6 1, O 1, 9
2001 2003 2005 2007 2009(est)
INTEREST RATES
2009-10 Budget
$1,200,000
2004 2005 2006 2007
-*- Portfolio Yield
2008 2009
GENERAL FUND EXPENDITURES
FROM OPERATIONS
Expenditures budget for 2009-10 decreased by 13%
($4.5M) to $29.7M based on the following:
♦ Salary & benefits reduced by $3.4M
♦ Legal expense budget decreased $75K
♦ Property/Liability insurance decreased $120K
♦ Public Safety non personnel cuts of $530K
♦ Public Works operational cuts of $300K
RETIREMENTS
■ Golden Handshake (15):
♦ Secretaries (6)
♦ Recreation Supervisors (2)
♦ PAC Manager
♦ Maintenance Worker
♦ Sergeant
♦ Public Safety Officer
♦ YFS Specialist
♦ Senior Planner
♦ Building Official
POSITIONS FUNDED BY F.I.G.R.
■ Special Enforcement Unit ($500K)
♦3 Public Safety Officers
♦ 1 Sergeant
EXPENDITURES FUNDED FROM
OTHER SOURCES
■ Gas Tax Fund.: $306,000
■ Measure M Funds: $475,000
■ F.I.G.R. $500,000
■ SLESF Fund: $100,000
■ Rent Appeals Board: $ 36,336
■ Vehicle Abatement: $ 85,000
GENERAL FUND COST ALLOCATION
■ Water
■ Sewer
rvm- dm%
■ CDC Project Fund
■ CDC Housing Fund
$1,332,000
$ 888,000
$ 300, 000
$ 550,000
$ 689,000
40.0
35.0
30.0
25.0
20.0
15.0
10.0
5.0
0.0
PERS RATES
Enhanced Retirement
Plans Went into effect
July 1, 2007.
t -MISCELLANEOUS
--O-PUBLIC SAFETY
34.0 34.3 34.5
22.1 21.9
21.0 17.3
16.7
16.2
Z12.9 10.7
9.5
000000 .3
7.9
1.4
2003 2004 2005 2006 2007 2008 2009 2010
2009-10 PERS Employer Cost - $4.3M
2009-10 BUDGET SUMMARY
Total Revenue $2O.6M
Transfers from other funds 1.5M
Sale of Surplus Property 1.0M
Self -Insured Loss Reserve O.2M
Total Revenue. $23.3M
Operating Expense $3O.2M
Less: Cost Allocation $ 3.7M
Total Expenditures $26.5M
2009-10 Operating Deficit $ 3.2M
PROJECTED RESERVE BALANCES
AT JUNE 30, 2009
■
General Fund Reserve
$
1.3M
■
GF Endowment Reserve
$
1.1 M
■
Infrastructure Reserve
$
0.3 M
■
Capital Replacement Reserve
$
0.6M
■
Self Insured Losses
$
0.9M
■
Retired Employee Health.
$
3.4M
■
Reserve for Housing Programs
$
0.5 M
■
Other Reserves
$
0.8M
16
1d'
12
RESERVE BALANCES
Q
0
5.7
omm
04
120075
2006
OTT
2009 Est,
OTOTAL
RESERVES
❑GENERAL
FUND
{ar CFlowwT
ashi R, eline is
J F h 'f + +
9
:FY09/10 h }
Projected July 2009 July 2010
Reserve
Balance: $8.9 million* . $5.7 million
* Includes
Retiree
Medical
Reserve
FY11/12 ``
Basic ,�udget�.
July 2011
$1.5 million
Opportunitiees to nd ExteTimeline:
L •, Negotiations With Employee Units Y
d Sales: -Sta;di
Lan:um'La'nds f ,
Vote,r,{Appr'oved Revenue Increase ; K*2 w
R ry acI 4 • �.� � i • t' '"F �.
"iTt-
p
V, ips/Contaracting Out, Services F• 14
F:;nit,r r y, • y rs.. s^Jkh s.c - -✓ �'i
z
FF
Y10/11
r Ba'sicBudgetd',
Basic Budget
K ($4:`2)x,
Cut FY Self
Expenses _ -Wetland
i s yrs k �1 r lf+, r
Projected July 2009 July 2010
Reserve
Balance: $8.9 million* . $5.7 million
* Includes
Retiree
Medical
Reserve
FY11/12 ``
Basic ,�udget�.
July 2011
$1.5 million
Opportunitiees to nd ExteTimeline:
L •, Negotiations With Employee Units Y
d Sales: -Sta;di
Lan:um'La'nds f ,
Vote,r,{Appr'oved Revenue Increase ; K*2 w
R ry acI 4 • �.� � i • t' '"F �.
"iTt-
p
V, ips/Contaracting Out, Services F• 14
F:;nit,r r y, • y rs.. s^Jkh s.c - -✓ �'i
z
4
{This Section for City Clerk Use Only)
6/23/09 City Council Agenda
ADMINISTRATION I . ITEM No. 11(3)
MEMORANDUM �/z3i
June 23, 2009
TO: Honorable Mayor Breeze and Counci.lmembers
FROM: Dan Schwargterim Executive Director
SUBJECT: Preliminary General Fund Budget Projection
Tonight's Council agenda includes an item to discuss the schedule for adopting
the FY09-10 Budget. Staff has taken the Council's feedback and direction from
previous sessions on service levels and the budget and is preparing the model
that will produce the Final FY09-10 Budget.. Unfortunately, staff cannot complete
the budget model until we know the true cost of personnel. This cost will not be
known until the completion 'of bargaining with the City's four represented
employee units.
Before we complete bargaining, the Council can adopt a preliminary budget for
the General Fund. The preliminary budget can be derived by estimating the
savings produced by restructuring.. Attached is. a brief summary of these
estimated savings, with notes about service levels in each department. These
estimates are conservative in that they focus on reduced staffing and do not fully
account for cuts to operations that each department is finalizing. We are current
estimating the budget at $26.4 million.
I want to remind the Council that we still project General Fund. revenues around
$21.7 million. The projected General Fund deficit sits at $4.7 million.
GENERAL FUND BUDGET REDUCTIONS FOR FY09-10 .
DEPARTMENT
CITY•COUNCIL
CITY MANAGER'S OFFICE
FINANCE
PLANNING
BUILDING
ENGINEERING
PUBLIC SAFETY
PUBLIC WORKS
RECREATION
PERFORMING ARTS CENTER
Note: CM Office Includes CM, City Clerk, and HR staff.
CHANGE FROM FY09-09
SERVICE LEVEL
(14,050.00)
N/A
(131,250.00)
Basic level with some temporary resources to automate processes and reduce paper cosumption.
13;500.00
Basic level. Addition of one positon, Admin Analyst, to serve as internal auditor and complete special studies.
(92,000.00)
Basic level. Reduction of senior staff from 2 to 1. Planning to combine with Building and Engineering.
(127,000.00)
Basic level. Elimination of senior position. Buidiing to combine with Planning and Engineering.
(376,000.00)
Basic to enhanced level, as determined by revenue. Engineering to combine with Buidling and Planning.
(3,500,000.00)
Basic to enhanced level, as determined by staff resources available after restructruing.
(500,000.00)
Basic level. Requires the addition of staff to ensure regulatory compliance and to pursue in-house opportunities.
(315,000.00)
Enhanced level. Savings is result of reduction of current staff and shift of many park responsibilities to PW.
(130,000.00)
Basic level. Budget determined by considering shift to a 100% rental model. Staff developing buisness plan for new budget.
(5,171,800.00)
PRELIMINARY ESTIMATE FOR FY09-10 GENERAL FUND BUDGET
FY08-09 Budget 31,572,022.00
Total Reductions (5,171,800.00)
26,400,222.00
June 23, 2009
ADMINISTRATION
MEMORANDUM
{This Section for City Clerk Use Only}
6/23/09 City Council Agenda
ITEM NO. 11(3)
Iz3l D
0
TO: Honorable Mayor Breeze and Counci.lmembers �PJe
FROM: Dan Schwa! Executive Director
SUBJECT: Preliminary General Fund Budget Projection
Tonight's Council agenda includes an item to discuss the schedule for adopting
the FY09-10 Budget. Staff has taken the Council's feedback and direction from
previous sessions on service levels and the budget and is preparing the model
that will produce the Final FY09-10 Budget., Unfortunately, staff cannot complete
the budget model until we know the true cost of personnel. This cost will not be
.known until the completion 'of bargaining with the City's four represented
employee units.
Before we complete bargaining, the Council can adopt a preliminary budget for
the General Fund. . The preliminary budget can be derived by estimating the
savings produced by restructuring.. Attached is • a brief summary of these
estimated savings, with notes about service levels in each department. These
estimates are conservative in that they focus on reduced staffing and do not fully
account for cuts to operations that each department is finalizing.* We are current
estimating the budget at $26.4 million.
I want to remind the Council that we still project General Fund, revenues around
$21.7 million. The projected General Fund deficit sits at $4.7 million.
,4',
GENERAL FUND BUDGET REDUCTIONS FOR FY09-10
- - - DEPARTMENTCHANGE FROM FY08-09
SERVICE LEVEL
CITY -COUNCIL
(14,050.00)
N/A
CITY MANAGER'S OFFICE
(131,250.00)
Basic level with some temporary resources to automate processes and reduce paper cosumption.
FINANCE
13,500.00
Basic level. Addition of one positon, Admin Analyst, to serve as internal auditor and complete special studies.
PLANNING
(92,000.00)
Basic level. Reduction of senior staff from 2 to 1. Planning to combine with Building and Engineering.
BUILDING
(127,000.00)
Basic level. Elimination of senior position. Buidling to combine with Planning and Engineering.
ENGINEERING
(376,000.00)
Basic to enhanced level, as determined by revenue. Engineering to combine with Buidling and Planning.
PUBLIC SAFETY
(3,500,000.00)
Basic to enhanced level, as determined by staff resources available after restructruing.
PUBLIC WORKS
(500,000.00)
Basic level. Requires the addition of staff to ensure regulatory compliance and to pursue in-house opportunities.
RECREATION
(315,000.00)
Enhanced level. Savings is result of reduction of current staff and shift of many park responsibilities to PW.
PERFORMING ARTS CENTER
(130,000.00)
Basic level. Budget determined by considering shift to a 100% rental model. Staff developing buisness plan for new budget.
(5,171,800.00)
Note: CM Office Includes CM, City Clerk, and HR staff.
PRELIMINARY ESTIMATE FOR FY09-10 GENERAL FUND BUDGET
FY08-09 Budget 31,572,022.00
Total Reductions (5,171,800.00)
26,400,222.00