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2009/12/08 City Council Agenda Packet
HIS�rORIC DISPIAYS 1. "City of R`ohWert— It's Offi- -tial At's_a.-City_;. —1.962. By. 1960; amoverr�entcstart(Edlto incor- porate, but the first. vote. -.failed. Maw names 1 e_re_propo.s.e'd, but the 2 most pular were:';Rohnert Park" (398 votes) _and: Cotati -°-•Park"-(128).-On"August 27, 1962, Rohnert Park, population 2,775, was incorporated by a vote of 308- 238. 2. Rohnert Park "Friendly City" Sign - with collage promoting rec- reation activities -The Rohnert Park.sign tands on Com- merce Blvd. near Sbuthwest Blvd. and Highway 101. i6 "The Friendly City" addition s pro- moted by Reba Roberts 3. Alicia pool - 1960 - view of\ pool looking east towards water tank and Sonoma Mountain - Arlen Drive Founders Golis and Fredericks donated the land, and a backhoe was loaned by local con- struction company to dig the hole. Volunteers worked under Maurice Fredericks to build the accompany- ing pool house. A magnolia tree now shades the pool, once planted by Paul Golis in honor of his wife Gloria, as the magnolia was her fa vorite flower. 4. Mayor Pete Callinan stands in front of Future Site of Rohnert Park Civic Center sign, 1968 - the plan was to have a town center with all main services in one location. In- stead, the City Hall is on Avram, while other facilities are around the new City Center Plaza, at Rohnert Park Expressway near State Farm Drive. 5. Southwest Blvd. Project - 1 - striping the new bicycle lanes at Southwest and Seed Farm interse' tion. First RP Mayor Pete Calli do oversees the striping project 6. Volunteer Firem� 1964 - City manager Bill gins stands in the cab, ci nder Maurice r Bricks on far right. "All the male residents who worked nearby were enlisted into the Volunteer Fire De- partment. When they heard the si- ren, they dropped everything to drive to the Southwest Safety building, get into their gear and jump on the truck." - Ron Rasmussen 7 Youth baseball teams, in front of John Reed School. Golis' dream was that "no child should have to walk more than 1/3 of a mile to a swim- ming pool, park or baseball diamond." Thus the city has been home to many Little League teams over the years. 8. Paul Golis (1917-2001) - law- yer, real estate developer, writer, res- taurant owner, co-founder of Rohnert Pa rk. He is the first "official" resident, mov ing his. wife Gloria and four children into their Adele Avenue home on Thanksgiving night, 1957. Paul Golis was born in Scranton, Penn- sylvania in 1917, arrived to Santa Rosa in 1948, after graduating from Duke Law School. He brought with him the "Levittown" neighborhood concept, with a plan for 200-250 homes centered around a 10 acre school site and a 5 acre park/pool site. Corrections? Please email Kaaron@sonic.net City Ha// Location 130 Avram Avenue, RP 94928 Hours M -F 8-12 and 1-5 X City of Rohnert Park—History _ 9. Fred W. Rohnert is honored guest at 1973 Hinebaugh Creek Improvement Project - Fred Rohnert; Esq., was the son of Waldo Emerson Rohnert, who originally developed the Rohnert Seed Farm in 1929. Fred assisted his mother Edna as she negotiated the land sale to Golis and Fredericks in 1957, and continued to farm his re- maining hay fields from his office in Hollister. His sister, Dorothy Rohnert Spreckels. donated land for the Com- munity Center. 10. Rohnert Park Freeway off ramps dedication ceremony - 19?? - L to R - Senator Randolph Collier, Mau- rice Fredericks, Judge Kenneth Eimann, R.A. Hayler, Vice Mayor Jimmie W. Rogers. 11. Governor Pat Brown speaks to Calif. State Sonoma (now SSU) stu- dents, 1966 - the college opened in apartment buildings on College View, behind the Southwest Shopping Center. A Founders Tree was planted and classes, primarily for 200 teacher can- didates, who began in 1962. Rohnert Park's first public library occu- pied a small ground floor unit. The build- ings were demolished to make way for condominiums, "...and the Founders Tree fell before the bulldozer blade." - Jud Snyder 12. Float builders, circa 1967. There was a great deal of community spirit among early residents, and work parties were common. Neighbors gathered, for example, to build floats to enter in the Founders' Day and Santa Rosa Rose Pa- rades. Reba Roberts lead many of these efforts. As in this photo, a chicken wire frame was the base to'which paper mache was added. That way the float was light enough to life onto a trailer or truck which carried the display down the parade route. Neighbors frequently do- nated fresh roses for the floats. 13. Outgoing Miss Rohnert Park, Linda Betts, welcomes incoming Miss Rohnert Park, Diane Madden - 1965 14. Rancho Cotate band marches down Pennsylvania Avenue in 1976 Inauguration parade, President Jimmy Carter and Vice President Walter Mondale - Washington, D.C. - The Rancho Cotate Cougar band has traveled far and wide over the years, thanks to excellent coaching as well as fund-raising. A a F �f v�t'o-r vCi W Background Z �.._.I_n_f_o-r_m._a t i o n C e �, C ^� vkAll. r�{Mt cc: U File: File: �p►tN11Ri' �AR� r e iks�w�� j9 ,62 j �... CAkIFOR0 Presented by the Cultural Arts Commission and Rohnert Park Historical Society Produced by Kaaron Carver D E C E M B E R 2 0 0 9 City of Rohnert Park* 130 Avram Avenue+Rohnert Park, California 94928 Phone: (707) 588-2227♦FAX: (707) 792-18760 WEB: www.rycitY.ore ROHNERT PARK CITY COUNCIL & CULTURAL ARTS COMMISSION SPECIAL JOINT MEETING NOTICE AND AGENDA NOTICE IS HEREBY GIVEN that a SPECIAL JOINT MEETING of the ROHNERT PARK CITY COUNCIL and the CULTURAL ARTS COMMISSION will be held on Tuesday, December 8, 2009 at 5:00 p.m. at the Rohnert Park City Hall - Lobby 130 Avram Avenue, Rohnert Park, California Said special meeting shall be for the purpose of the following: 5:00 p.m. 1. SPECIAL JOINT MEETING - Call to Order/Roll Call CITY COUNCIL (G.Belforte_ J.Callinan_ J.Mackenzie_ P.Stafford_ A.Breeze_ ) CULTURAL ARTS COMMISSION (R.Breeze R.Miller L.Morrow M.Randolph_l Vacancy) 2. PUBLIC COMMENTS K�lih[+I1 �fi�Ce�i] alak ICI �7:iCi�C1 ���i�[��111': " 4. ADJOURNMENT of Special Joint Meeting DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — JH -120809 Special Joint Meeting Agenda-RPCity Council & Cultural Arts Commission City Council and Cultural Arts Commission . Special Joint Meeting Distr. Mtg. Of: Zglelo 5:00 p.m. cc: December 8, 2009 cc: File: UNVEILING OF CITY HALL ART DISPLAY File: AGENDAe Y,, Mayor Amie Breeze conducting Public Comments Remarks about the Historical Society's Role — Tim Danesi ■ Where they are ■ Where they are going ■ What they need Remarks about the Cultural Arts Commission — Robin Miller Closing Remarks — Mayor Amie Breeze Public Comments Rohnert Park, California 94928 PHONE: (707) 588-2225♦ FAX: (707) 792-1876 ♦ WEB: www.rpcity.orl! SEASON'S GREETINGS ROHNERT PARK COUNCIL Community Development Commission Rohnert Park Financing Authority CONCURRENT MEETINGS 2"d REVISED AGENDA Tuesday, December 8, 2009 Regular Concurrent Meetings — Open Session: 6:00 MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular concurrent city meetings scheduled on the 2"d and 4"' Tuesdays of each month at 6:00 p.m. in the Council Chamber. City CounciUCDC/RPFA Agendas and Minutes maybe viewed at the City's website: www.rncity.org Council/CDC/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the Cityof Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Clerk's Office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — *SEE NOTE ON LAST PAGE OF THIS AGENDA City of Rohnert Park CONCURRENT MEETINGS 2"d REVISED Agenda (2 of 6) December 8, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority 6:00 p.m. 1. CITY COUNCIL REGULAR MEETING - Call to Order /Roll Call (Belforte_ CallinanMackenzie_ Stafford_ Breeze_) 2. PLEDGE OF ALLEGIANCE 3. SSU STUDENT REPORT Sonoma State University Associated Students, Inc. Student Report by Jesse Schwartz, SSU ASI Legislative Representative 4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS This time is set aside for City Staff to present a verbal report to the full Council on the activities of their respective departments. No action may be taken except to place a particular item on a future agenda for Council consideration. 5. PUBLIC COMMENTS 6. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Council Member or .anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: a. City Council Special Meeting — October 27, 2009 a. City Council Special Meeting — November 24, 2009 b. City Council Portion of Regular Concurrent Meetings — November 24, 2009 2. Approval of City Bills/Demands for Payment 3. Resolutions for Adoption: a. 2009-129 Authorizing a Request to the Metropolitan Transportation Commission for the Allocation of Transportation Enhancement (TE) Funding Through the 2010 Regional Transportation Improvement Program (RTIP) b. 2009-130 Approving Job Description and Salary Range for Director of Development Services. c. 2009-131 Endorsing an Application for 2010-2011 Community Development Block Grant (CDBG) Funding d.. 2009-132 Receiving the Annual Redevelopment Report for Fiscal Year Ending June 30, 2009 from the Community Development Commission of the City of Rohnert Park City of Rohnert Park CONCURRENT MEETINGS 2"d REVISED Agenda (3 of 6) December 8, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority 7. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular_ item on a future agenda for Council consideration. 8. MATTERS FROM/FOR COUNCIL 1. Calendar of Events 2. City Council Agenda Forecast 3. Liaison Assignments for 2010 (PS) 4. Other informational items, if any 9. PUBLIC COMMENTS 10. RECESS the City Council meeting to consecutively and separately CONVENE the meetings of Community Development Commission & Rohnert Park Financing Authority A % City of Rohnert Park CONCURRENT MEETINGS 2nd REVISED Agenda (4 of 6) December 8, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK AGENDA Tuesday, December 8, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA 1. CDC MEETING — Call to Order/Roll Call (Belforte_ Callinan Mackenzie_ Stafford_ Breeze 2. PUBLIC COMMENTS 3. CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: a. CDC Portion of Regular Concurrent Meetings — November 24, 2009 2. Approval of CDC Bills/Demands for Payment 3. Resolution for Adoption: 2009-17 Accepting the Annual Redevelopment Report (Report) for Fiscal Year Ending June 30, 2009, Submitting the Report to the Legislative Body and Directing Staff to Transmit the State Controller's Report, Independent Auditors Report and Financial Statement and the California Housing and Community Development Report 4. ADJOURNMENT of CDC meeting ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, December 8, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA I. RPFA MEETING — Call to Order/Roll Call (Belforte_ Callinan Mackenzie_ Stafford Breeze_) 2. PUBLIC COMMENTS 3. RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: a. RPFA Portion of Regular Concurrent Meetings — November 24, 2009 4. ADJOURNMENT of RPFA City of Rohnert Park CONCURRENT MEETINGS 2"d REVISED Agenda (5 of 6) December 8, 2009 _for City Council/Community Development CommissionlRohnert Park Financing Authority CEREMONY FOR SELECTION OF CITY COUNCIL OFFICERS FOR THE YEAR 2010 11. RECONVENE the Regular City. Council Meeting 12. CEREMONY for SELECTION of CITY COUNCIL OFFICERS for the YEAR 2010 ❖ Reflections of 2009 . 1. Mayor's Review of 2009 Milestones 2. Comments by Other Council Members ❖ Presentation to MayorAmie Breeze for 2009 Year as Mayor ❖ Recognition and Installation of the City Council Officers for Year 2010 Mayor Pam Stafford Vice Mayor Gina Belforte ❖ Perspectives for Future 1. New Mayor's Perspectives for 2010 2. Other Council Members' Perspectives for 2010 ••• Public Comments ❖ Adjournment to Refreshments �icq�00 City of Rohnert Park CONCURRENT MEETINGS 2°d REVISED Aizenda (6 of 6) December 8, 2009 for City CouncillCommunity Development" Conzmission/Rohnert Park Financing Authority NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting. proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. ' - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. CERTIFICATION OF POSTING OF AGENDA I, Terri Griffin, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the December 8, 2009, Regular Concurrent Meetings of the Rohnert Park City Council/CDC/RPFA was posted and available for review on December 3, 2009, at City Hall of the City of Rohnert Park, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rncity.or2, Signed this 3rd day of December, 2009, at Rohnert Park, California. 120809 AGENDA-RPCityCouncil-CDC-RPFA.doc MINUTES OF THE ROHNERT PARK CITY COUNCIL SPECIAL MEETING Tuesday, October 27, 2009 The City Council of the City of Rohnert Park met this date for a Special Meeting to commence at 4:00 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. 1. CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL CALL TO ORDER - The Special meeting of the City council of the City of Rohnert Park was called to order by Mayor Breeze at 4:02 p.m. ROLL CALL Present: Amie Breeze, mayor Gina Belforte, Vice mayor Joseph T. Callinan, Council Member Jake Mackenzie, Council Member Pam' Stafford, Council Member Absent: Norte , Staff and/or consultants participating in all or part of this session: Daniel Schwarz, Interim City Manager; Michelle Marchetta Kenyon, City Attorney; Sandy Lipitz, Director of Administrative Services; Tern Griffin, Deputy City Clerk; and Judy Hauff; City Clerk. Bruce Heid, IEDA, was also in attendance for the closed session. Community Media Center staff present for the recording and televised production of this meeting: Josh Jacobsen, Video Technician and Josh Cimino, Video Technician. 2. PUBLIC COMMENTS Mayor Breeze invited public comments at 4:02 p.m. No one responded 3. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A Mayor Breeze adjourned this meeting at 4:02 p.m. to Closed Session to discuss items listed on the agenda as follows: 1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6). Agency designated representative: Daniel Schwarz, Interim City Manager Employee organizations: Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Employees' International Union (S.EI.U.) Local 1021 Rohnert Park Public Safety Managers' Association (RPPSMA) Management Unit and Confidential Unit Minutes of the Rohnert Park City Council SPECIAL MEETING (2 of 3) October 27, 2009- 4. RECONVENE SPECIAL MEETING OPEN SESSION Mayor Breeze reconvened the City Council special meeting open session at 5:18 p.m. with all Council Members present. 5. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) Mayor Breeze advised council. met in closed session regarding matters listed on the Special Meeting Agenda and there was no reportable action from closed session. 6. TENTATIVE LABOR AGREEMENTS AND OUTLINES — Consideration of (1) Approving the Summary of Terms and Conditions of the Total Tentative Agreement with the Rohnert Park Employees' Association (RPEA); (2) Approving the Summary of Terms and Conditions of the Tentative Outline of Certain Conditions of Employment, ,Fringe Benefits and Salary Adjustments for the Confidential Unit; and (3) Approving the Summary of Terms and Conditions of the Tentative Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management Unit. 1. Staff Report Interim City Manager Schwarz reviewed the staff report provided for this item. 2. Public Comments Mayor Breeze invited public comments on this item. No one responded. 3. Resolutions for Adoption: a. 2009-110 Approving the Summary of Terms and Conditions of the Total Tentative Agreement with the Rohnert Park Employees' As§ociation (RPEA). i. Council motion by Council Member Stafford to adopt Resolution No. 2009-110, seconded by Council Member Mackenzie .S ii: Council discussion —None W. Council vote on the motion on the floor CARRIED UNANIMOUSLY, reading was waived and the adoption of Resolution No. 2009-110 was APPROVED. b. 2009-111 Approving the Summary of Terms and Conditions of the Tentative Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit. i. Council motion by Council Member Stafford to adopt Resolution No. 2009-111, seconded by Council Member Mackenzie H. Council discussion — None iii. Council vote on the motion on the floor CARRIED UNANIMOUSLY, reading was waived and the adoption of Resolution No. 2009-111 was APPROVED. L1 Minutes of the Rohnert Park City Council SPECIAL MEETING (3 of 3) October 27, 2009 c. 2009-112 Approving the Summary of Terms and Conditions of the Tentative Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management Unit. i. Council motion by Council Member Stafford to adopt Resolution No. 2009-112, r seconded by Council Member Mackenzie ii. Council discussion ensued including: 'Comments by Council Member Callinan for the record statins. "There's been talk about my wanting more out of these union negotiations and I have stated from the very beginning that I have asked upper management, people making the six figures, to take a big 25% cut. I still stand behind my comments then. I think that we' need to, as a whole, show leadership in our management and show that we care about our City and that we need to do what we need to do. When I look at the City of Cotati's Management taking a 15% cut, I just don't feel that we are stepping up to the plate like we should be and I think that's important for us to do, so I will not be voting for this one. I am sorry." Council discussion ensued including comments by Mayor Breeze for the record that once again she appreciates all of the employees' work in bringing departments back to basic services and the efforts in doing that because it has been very difficult. However, she stated for the record that leadership comes from the top and expressed her disappointment that the Management Unit is staying status quo with the rest of the employee units on these particular resolutions. She indicated she has "stated publically and will state again for the record that she had asked for more from the Management Unit. She noted that Council Member Callinan is correct that she brought forth an example from the paper on the City of Cotati management reducing salaries 15%. She stated, "that is certainly just a number, called out, but it is more than a number, it is an example that I believe is what all leaders are charged to do. Leaders are charged to make examples for those to follow and that is where I reflect my disappointment this evening and I will be voting no on these particular terms and conditions". iii. Council vote on the motion on the floor CARRIED 3 — 2 with Council Member Callinan and Mayor Breeze dissenting, reading was waived and the adoption of Resolution No. 2009-112 was APPROVED. 7. ADJOURNMENT of City Council Special Meeting— There being no further business, May Breeze adjourned the City Council Special Meeting at 5:30 p.m. Judy auff, City elk Amie Breeze, Mayor City of Rohnert Park City of Rohnert Park 'CORRECTION -per Council Member Callinan at the November 10, 2009 City Council meeting with review of the video tape of the October 27, 2009 City Council meeting by the City Clerk, as directed by Council, confirming that "for the record" was indicated for inclusion of above -signified comments. (Addition underlined.) Council approval of these minutes was DEFERRED to a future Council meeting and listed for approval on the December 8, 2009 regular agenda. MINUTES OF THE ROHNERT PARK CITY COUNCIL SPECIAL MEETING Tuesday, November 24, 2009 The City Council of the City of Rohnert Park met this date for a Special Meeting to commence at 4:00 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. 1. CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL CALL TO ORDER — The Special meeting of the City Council of the City of Rohnert Park was called to order by Mayor Breeze at 4:02 p.m. ROLL CALL Present: Late: Absent: Amie Breeze, Mayor Joseph T. Callinan, Council -Member Jake Mackenzie, Council Member Pam Stafford, Council Member Gina Belforte, Vice Mayor None Staff and/or consultants participating in all or part of this session: Daniel Schwarz,. Interim City Manager;- Suzanne Brown, Special Counsel; Benjamin Winig, Assistant City Attorney; and Interim, Hauff, City Clerk. Bruce Heid, IEDA, was also in attendance for the closed session. Community Media Center staff present for the recording and televised production of this meeting: Josh Jacobsen, Video Technician and Josh Cimino, Video Technician. 2. PUBLIC COMMENTS — Mayor Breeze invited public comments at 4:03 p.m. 1. Craig Lawson and Greg Hurd shared comments on representing a new organization called The Construction Coalition formed as a collaborative effort of two organizations, the North Coast Builders Exchange and the Home Builders Association of Northern California. They indicated volunteering their time and assistance on building industry issues .and reviewed contents of letter distributed at the dais explaining, their purpose to provide timely support on complex issues. They requested to be kept apprised and would like a seat at the table when building industry issues are addressed on future agendas. 2. James McIntyre referred to S.E.I.U. bargaining unit negotiations listed on this meeting's agenda for the closed session: He commented on. challenging efforts of their bargaining unit trying to meet the City in the middle including considerations on the number of furlough hours, public works mandated requirements, and currently being under staffed. Minutes of the Rohnert Park City Council SPECIAL MEETING (2 of 2) November 24, 2009 Mr. McIntyre indicated they would do the best they can and requested Council to direct staff to come back to the table and continue to work on these negotiations to meet the needs of the City Council and the citizens. Mayor Breeze closed public comments at 4:10 p.m. 3. ADJOURN TO CLOSED SESSION IN CONFERENCE ROOM 2A Mayor Breeze adjourned this meeting at 4:10 p.m. to Closed Session to discuss the items as listed on the meeting's agenda.. Vice Mayor Belforte arrived during review of the next item at approximately 4:15 p:m. I. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9: one case. 2. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Agency designated representative: Daniel Schwarz, Interim City Manager Service Employees' International Union (S.E.I.U.) Local 1021 Rohnert Park Public Safety Managers' Association (RPPSMA) 4. .RECONVENE SPECIAL MEETING OPEN SESSION IN COUNCIL CHAMBER Mayor Breeze reconvened the City Council special meeting open session at 6:17 p.m. with all Council Members present. 5. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) Mayor Breeze advised Council met in closed session regarding matters listed ori the Special Meeting Agenda and there was no reportable action from closed session. 6. ADJOURNMENT of City Council Special Meeting — There being no further business, Mayor Breeze adjourned the City Council Special Meeting at 6:19 p.m., Jud auff, City Amie Breeze, Mayor City of Rohnert Park 1 City of Rohnert Park F MINUTES OF THE ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority CONCURRENT MEETINGS Tuesday, November` 24, 2009 The .City Council of the City of Rohnert Park met this date for Regular :Concurrent Meetings of the, Rohnert Park City Council, Community Development commission of the City of Rohnert Park, and Rohnert Park Financing Authority; scheduled to commence at 6:00 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with,Mayor Breeze presiding. 1. CITY COUNCIL REGULAR MEETING' CALL TO ORDER/ROLL CALL - CALL TO'- ORDER The Regular Meeting of the City Council of the City of Rohnert Park was called to order by Mayor Breeze at 6:19 p.m. ROLL CALL Present: Amie Breeze, Mayor Gina Belforte, Vice Mayor Joseph T. Callinan, Council Member Jake Mackenzie, Council Member Pam Stafford, Council Member,. Absent: None Staff and/or consultants participating in all or part of this session: Daniel Schwarz, Interim City Manager; Suzanne Brown, Special Counsel; Benjamin Winig, Assistant City Attorney; Darrin Jenkins, Director of Development Services/City Engineer; Marilyn Ponton; Planning Manager; Director of Development Services/City Engineer; Linda Babonis, Housing and Redevelopment Manager; John McArthur, Director of Public Works and Community Services; Barbara Denlis, Neighborhood Preservation Officer; Richard Pedroncelli, Senior Engineering Technician; and Judy Hauff, City Clerk: Community Media Center staff present for the recording and televised production of this meeting: Josh Jacobsen, Video Technician and Josh Cimino, Video Technician. 2. PLEDGE OF ALLEGIANCE 'Travis Jenkins, 2nd Grade Student, Marguerite Hahn Elementary School, led the Pledge of Allegiance. Mayor Breeze presented Travis with a card and,pen. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (2 of 10) November 24, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority 3. PRESENTATIONS 1. Mayor's Presentation to Roger Kirkpatrick, Committee on the Shetlerless (COTS) Mayor's presentation. of City Council Resolution No. 2009-121 Honoring Roger Kirkpatrick of the Committee on the Shelterless (COTS) on the occasion of his retirement. — Mayor Breeze read the resolution and presented it to Roger Kirkpatrick. Mr. Kirkpatrick expressed appreciation for this recognition, commented on the success of this program, and recognized" members of COTS present in the audience. 2. Presentation by Neighbors Organized Against Hunger (NOAH) Presentation by Newt Kerney, President of Neighbors Organized Against Hunger (NOAH) — Mr. Kerney recognized NOAH representatives and board members present in the audience, made this presentation via power point, .and responded to Council questions on this program. He distributed a brochure explaining the program and recognizing Supporting Organizations that solicit volunteers from their organizations and from the community to help with the shopping, packaging, and distribution of food to individuals in need. Discussion concluded in COUNCIL CONCURRENCE for Interim City Manager Schwarz to meet with NOAH representatives to discuss options regarding their need for a centralized and more permanent location. 3. Chamber of Commerce Quarterly Report Chamber of. Commerce Quarterly Report by Roy Gugliotta, Executive Director, Rohnert Park Chamber of Commerce — Mayor Breeze advised that Ann Mogel would be giving this report in the absence of Roy Guglotta who was not available this evening due to illness. Ann Mogel provided the Chamber of Commerce Quarterly Report and responded to Council questions. She distributed a flyer on the Holiday Lights Celebration hosted by the. Rohnert Park Chamber of Commerce and the Community Voice scheduled on Saturday, December 5, 2009 from 1:00 p.m. to 6:00 p.m. at the Rohnert Park Community *Center followed by the Tree Lighting Ceremony from 6:30 p.m. to 7:30 p.m. at the City Center Plaza. She reviewed other upcoming events scheduled in December and responded to further Council questions. 4. SSU STUDENT REPORT , Jesse Schwartz, Legislative Representative for Sonoma State University (SSU) Associated Students, Inc. (ASI) provided this report which included advising SSU ASI passed a resolution recently urging the Department of Social Sciences to change the name of a major from engineering to electrical engineering. The Men's basketball season started and they lost the firstcouple of games. Finals are about three weeks away. He responded to Council question that he hasn't heard anything locally pertaining to some colleges going to three year programs due to numbers of students. In response to SSU Student Schwartz's (inquiry on the City new parking permit program, Interim City Manager Schwarz responded that no parking petitions have been. received yet at City Hall. 5. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS 1. Proposition 1.A Securitization Update — Interim. City Manager Schwarz provided this update on Proposition IA Securitization indicating the City did apply and bond was issued so will be entitled to receiving the equivalent of $600,000 and will forego interest. He responded to the Mayor's question that interest would have been whatever the going rate was at the time of issuance. T es of ine UtV 01 Kohnert Park CONCURRENT MEETINGS (3 of 10) November 24, 2009 for City Council/Commumty Development Commission/Rohnert Park Financing Authority 2. Graffiti Abatement/Code Enforcement — Interim City Manager Schwarz provided introductory comments for this item. Planning Manager Ponton reviewed this report on Graffiti Abatement/Code Enforcement via power point presentation and responded to Council questions. She recognized other staff members present at tonight's meeting, John McArthur, Director of Public Works and Community Services, Linda Babonis, Housing and Redevelopment Manager, and Barbara Denlis, Neighborhood Preservation Officer, as part.of joint efforts on this item. Ms. Ponton provided an overview of how the departments are working together on this and exploring options. Mr. McArthur reviewed the section_ of this report on Public Works responsibility and responded to Council questions. Ms. Denlis explained the noticing procedure for this item and responded to Council questions. Interim City Manager Schwarz and Assistant City Attorney Winig also responded to Council questions including confirmation of rules about going on private property and the necessity of following practical procedures. 6. PUBLIC COMMENTS Mayor Breeze invited public comments at 7:34 p.m. No one responded. 7. CONSENT CALENDAR r Mayor Breeze advised that all items on the consent calendar were to be considered together by one action of the Council unless any Council Member or anyone else interested in a consent calendar item had a question about the item. Mayor Breeze pulled Resolution No. 2009-125. 1. Approval of Minutes for: a. City Council Special Meeting — November 10, 2009 b. City Council Portion of Regular Concurrent Meetings — November 10, 2009 2. Approval of City Bills/Demands for Payment 3. Acceptance of Cash/Investments Report for Month Ending October 2009. 4. Resolutions for Adoption: a. 2009-124 Honoring Eugene (Geno) Fahy, Public Safety Officer, on the Occasion of his Retirement d. 2009-126 Approving an Amendment to Ground Lease Agreement with the Community Development Commission for the Ground Lease of the Community Center Complex e. 2009-127 Rescinding Resolution No. 2000-95 and Resolution No. 2005-241, Administrative Policies on Releasing Payments MOTION by Council Member Mackenzie to adopt the Consent Calendar with the exception of Resolution No. 2009-125, seconded by Couiicil Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and the Consent Calendar with stated exception was APPROVED. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (4 of 10) November 24, 2009 for City CounciUCommunity Development CommissionlRohnert Pork Financing Authority Item for consideration: 4. Resolution for Adoption: C. 2009-125 Approving Contract Change Order #9 for $67,151.00 with Ghilotti Construction Co. for the City Center Plaza Project City Project No. 2006-02 Interim City Manager Schwarz responded to Mayor Breeze's questions related to this item pertaining to the water features, that staff is proceeding with the design process and making cost effective changes to the water features based on complying with county regulations, and that completion of the project was anticipated by spring. MOTION by Council Member Mackenzie to adopt Resolution No. 2009-125, seconded by Council Member Callinan, and CARRIED UNANIMOUSLY, reading was waived and Resolution No: 2009-125 was APPROVED. S. PARKING FINES/BAIL SCHEDULE Consideration of increased fines and penalties for parking violations and establishing fines and penalties for violations of the Rohnert Park Municipal Code related to Residential Parking Permit Program Mayor Breeze advised the public hearing for consideration of this item will be continued to the January 12, 2010 Council meeting. 9. STADIUM LANDS AREA SUBDIVISION , Consideration of approving Parcel Map No. 180 and a Deferred .Improvement Agreement, accepting dedications, and authorizing the Mayor and Interim City Manager to execute documents for finalizing the subdivision of the Stadium Lands Area 1. Staff Report — Darrin Jenkins reviewed the staff report provided for this item. No questions from Council were indicated. 2. Public Comments — Mayor Breeze invited public comments at 7:40 p.m. a. Ken Blackman, Santa Rosa, on behalf of Redwood Equities, reviewed concerns regarding the placement of encumbrances on the parcels, distributed letter from their attorney provided to the City Attorney this morning. regarding the position of Redwood Equities on this matter, and recommended meeting with city representatives to review this objectively and determine the best way to handle it. 3. Resolution for Adoption: a. 2009-128 Authorizing, Approving and Accepting Parcel Map No. 180 Subdivision and Deferred. Improvement Agreement For Stadium Lands Area (APNs 143-040-116; 143-040-117) i. Council motion by Council Member Mackenzie to adopt Resolution No. 2009-128 in its entirety, seconded by Council Member Stafford T Minutes of the City of Rohnert Park CONCURRENT MEETINGS (5 of 10)" November 24, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority ii. Council discussion ensued including,the following comments for the record: Assistant City Attorney Winig commentedthat the city is obligated under the agreement alluded to by the last 'speaker to do certain things, one of which is to approve this parcel map and the agreement that is an actual obligation the city has, and believed that by doing so, this would not create any other conflicts with regard to this agreement. Mayor Breeze commented for clarification that what the Assistant City Attorney referenced.was once already approved. Assistant City Attorney Winig responded there was_a prior submittal of a map that was previously approved and this one is seen as a way to ensure we are satisfied on the -obligations of the agreement as well. Council Member Mackenzie indicated the'spirit of the maker of the motion is that discussions continue immediately to rapid resolution of these matters. iii.Council vote on the motion on the floor CARRIED UNANIMOUSLY, reading was waived and the adoption of Resolution No. 2009-128 was APPROVED. 10. SKATEBOARD ORDINANCE AMENDMENT Consideration of amending the Rohnert Park Municipal Code to prohibit the use of skateboards, roller skates, in-line skates, coasters, scooters, and other similar devices on certain public property in districts zoned for public use. L Staff Report — Interim City Manager advised that staff discovered an issue with this item today and would like to move it to the January 12th Council meeting. COUNCIL CONCURRED. 11. MILITARY LEAVE POLICY - Review of the City's Military Leave Policy 1. Staff Report Interim City Manager Schwarz reviewed the staff report provided for this item and responded to Council questions. 2. Public Comments—Mayor Breeze invited public comments at 7:59 p.m. No one responded. 3. Council discussion/direction — Discussion concluded in MOTION by Council Member Callinan to give them (employees on military leave) 30 days (pay and benefits) per provisions of State and Federal mandate, seconded by Vice Mayor Belforte Discussion of the motion included clarification by Assistant City Attorney Winig that the direction provided by Council from this motion may not be acceptable to bargaining units, but knowing that it's a bargaining issue, Council can move forward with this. Council vote on the motion on the floor CARRIED 4 —. 1, with Council Member Mackenzie dissenting, to give employees on .military leave 30 days pay and benefits per provisions of State and Federal mandate was APPROVED. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (6 of 10) November 24, 2009 for City CounciUCommunity Development Comntission/Rohnert Park Financing Authority 12. SELECTION OF CITY COUNCIL OFFICERS FOR 2010 Consideration of nomination and selection of 2010 Mayor and Mayor Pro Tempore (Vice Mayor) for installation at the December 8, 2009, City Council reorganization meeting 1. Selection of Mayor & Mayor Pro Tempore (Vice Mayor) a. Council motion by .Council Member Callinan to nominate Gina Belforte as Mayor for 2010 and Pam Stafford as Vice Mayor, seconded by Mayor Breeze Vice Mayor Belforte stated she would like to withdraw her name from consideration for Mayor as she has some things coming up next year that she thought would not make her the best choice for Mayor and that taking on Mayor.would be constraining and tie her hands from doing the job she thought she should be doing. Council motion by Council Member Mackerizie to nominate Pam Stafford as Mayor for 2010 and Gina Belforte to continue as. Vice Mayor, seconded by Council Member Stafford b. Council discussion ensued. c. ' Council vote on the motion. on the floor CARRIED UNANIMOUSLY, the nomination of Pam Stafford as Mayor for 2010 and Gina Belforte to continue as Vice Mayor was APPROVED. 13. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow members of the Council serving on Council subcommittees or on regional boards, commissions or committees to present a verbal report to the full Council on the activities of the respective boards, commissions or committees upon which they serve. No action may be taken except, to place a particular item on a future agenda for Council consideration. 1. Standing Committee Reports - None . 2. Liaison Reports - None 3. Other Reports, if any - None 14. COMMUNICATIONS Council Member Stafford called attention to the Arts & Crafts Faire to be held I at the Rohnert Park Community Center this Friday and Saturday, November 271h and 28t", from 10:00 a.m. to 4:00 p.m. Council Member Stafford advised that the.Library will be closed from December 24th to January 4th. .Vice Mayor Belforte commented on the Library's need for donations with its current $500,000 deficit. Council Member Mackenzie noted that one way to support the Library is to support the Friends of the Library with beneficial efforts of its bookstore.. f _Minutes of the City of Rohnert Park CONCURRENT MEETINGS .(7 of 10) November 24, 2009 ,for City Council/Community Development Commission/Rohnert Park Financing Authority 15. MATTERS FROM/FOR COUNCIL 1. Calendar of -Events — Mayor Breeze called attention to this item provided for informational purposes. 2. City Council Agenda Forecast - Mayor Breeze called attention to this item provided for informational purposes. 3. Consideration of Canceling December 22"d Regular Concurrent Meetings due to holiday a. Council discussion/direction/action MOTION by Council Member Mackenzie to cancel the December 22"d City Council meefing due to holiday, seconded by Council Member Callinan, CARRIED UNANIMOUSLY, cancellation of the December 22"d City Council meeting was APPROVED. 4. Mayor's Appointment of Ad -Hoc Committee for General Plan Implementation Mayor Breeze reviewed reasons for recommending this General Plan Implementation Ad -Hoc Committee per memorandum provided from Interim City Manager Schwarz. Mayor Breeze requested Council Members Mackenzie and Callinan to serve on this Ad - Hoc Committee. Both Council Members Mackenzie and Callinan indicated their acceptance of the Mayor's appointments to this Ad -Hoc Committee with Council Member Mackenzie noting that he would be out of the country from December 11 to December 30 this year. Interim City Manager Schwarz referred to his memo provided for this item and acknowledged the need to clearly define the assignment of an ad-hoc committee as required by law. The purpose of this Ad -Hoc Committee is tied to efforts toward completion of development agreements, with the City having one development agreement well under way, pertaining to earlier discussions ,during this Council meeting, with the other two in their infancy. 5. Other informational items: a. Student Explorers Weekend with Civil_ Air Patrol' — Vice Mayor Belforte commended recent voluntary efforts of four Police Officers, Sergeant Mike Bates and Public Safety Officers Tara Douglas, Ryan Foiles and Debra Zanini, for planning an event to take twelve to fifteen Explorers, a group of young students up to the age of 18, to participate for the weekend in the successful training experience with the Civil Air Patrol on how to find someone lost in the forest. She expressed appreciation to the four officers for their voluntary efforts planning this event and to PSO's Foiles and Zanini for attending this event for the weekend. b. City Hall closing during holidays — Interim City Manager Schwarz announced that Rohnert Park City Hall will be closed during the upcoming holidays from December 24`h to re -open January 4th. Public Works Corp Yard and the Public Safety Building will remain open and will have signage directing residents on what limited options are available to contact someone if needed, and will continue to offer the Recreation. Services as appropriate. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (8 of 10) November 24, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority c. Water Issues — Council Member Mackenzie advised that the Technical Advisory Committee. (TAC) will be meeting on December 7th when the draft budget will be presented by the Sonoma County Water Agency (SCWA). Secondly, the recently formed Water Supply Coordinating Council will meet on -the afternoon of December 7th for its second meeting on efforts to give direction to make sure meetings with the Water Agency Staff and Technical Staff are on track and will be releasing its first reports on efforts for the implementation plan to be put in place for a transparent process. Council will also receive a letter in the near future stating the wish of Chair Kelley and' one other Supervisor to meet with the City Councils of each of the water contracting agencies. . d. Funding Reports from Washington D.C. — Council Member Mackenzie advised that while he was in Washington, D.C. last week he had the opportunity to meet regarding distribution of Corp of Engineers funding, with unsuccessful results for our community. He also had the opportunity to talk about the Sonoma County Energy Independence Program, which is of great interest in Washington, toward efforts of providing jobs for construction companies and starting to see some real impact. Council Member Mackenzie noted that Public Works Director McArthur is working on the Retrofit Countywide Programa 16. PUBLIC COMMENTS Mayor Breeze invited public comments at 8:35 p.m. 'No one responded 17. ADJOURNMENT — There being no further business, Mayor Breeze adjourned the City Council regular meeting at 8:35 p.m. to consecutively and separately`convene the meetings of Community Development Commission & Rohnert Park Financing Authority. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (9 of 10) November 24, 2009 for City Council/Community Development Commission/Rohnert Park Financing Authority MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK Tuesday, November 24, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA 1. CDC MEETING — Call to Order/Roll Call CALL TO ORDER - The Regular Meeting of the Community Development Commission of the City of Rohnert Park was called to order by Chair Breeze at 8:35 p.m. ROLL CALL Present: Arnie Breeze, Chair Gina Belforte, Vice Chair Joseph T. Callinan, Commissioner Jake Mackenzie, Commissioner Pam Stafford, Commissioner Absent: None Staff participants: Daniel Schwarz; Interim Executive Director; Benjamin Winig, Assistant General Counsel; and Judy Hauff, Secretary/City Clerk. Community Media Center staff present for the recording and televised production of this meeting: Josh Jacobsen, Video Technician and Josh Cimino, Video Technician. 2. PUBLIC COMMENTS — Chair Breeze invited public comments. No one responded. 3. CDC CONSENT CALENDAR 1. Approval of Meeting Minutes for: a. CDC Portion of Regular Concurrent Meetings — November 10, 2009 2. Approval of CDC Bills/Demands for Payment 3. Approval of CDC Cash Reports for Month Ending October 2009 4. Resolution for Approval: 2009-16 Approving an Amendment to Ground Lease Agreement with the City of Rohnert Park for the Ground Lease of the Community Center Complex MOVED by Commissioner Mackenzie to approve the CDC Consent Calendar, seconded by Commissioner Callinan, and CARRIED UNANIMOUSLY, reading was waived. and the CDC Consent Calendar was APPROVED. 4. ADJOURNMENT of CDC meeting — There being no further business, Chair Breeze adjourned the CDC regular meeting at 8:37 p.m. Minutes of the City of Rohnert Park CONCURRENT MEETINGS (10 of 10) November 24, 2009 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority MINUTES OF THE ROHNERT PARK FINANCING AUTHORITY (RPFA) Tuesday, November 24, 2009 Meeting Location: City Hall, 130 Avram Avenue, Rohnert Park, CA 1. RPFA MEETING — Call to Order/Roll Call CALL TO ORDER — The Regular Meeting of the Rohnert park Financing Authority was called to order by Chair Breeze at 8:37 p.m., ROLL CALL Present: Arnie Breeze, Chair Gina Belforte, Vice Chair Joseph T. Callinan, Board Member Jake Mackenzie, Board Member Pam Stafford, Board Member Absent: None Staff participants: Daniel Schwarz, Interim Executive Director; Benjamin _ Winig, Assistant General Counsel; and Judy Hauff, Secretary/City Clerk. Community Media Center staff present for the recording and televised production of this meeting: Josh Jacobsen, Video Technician and Josh Cimino, Video Technician. 2. PUBLIC COMMENTS Chair Breeze invited public comments at 8:37 p.m. No one responded. 3. RPFA CONSENT CALENDAR 1. Approval of Minutes for: ' a. RPFA Portion of Regular Concurrent Meetings — November 10, 2009 2. Approval of RPFA Cash Reports for Month Ending October 2009 MOTION by Board Member Mackenzie to approve the RPFA Consent Calendar, seconded by Board Member Callinan, and CARRIED UNANIMOUSLY, reading was waived and the RPFA consent Calendar was APPROVED. 4. ADJOURNMENT of RPFA meeting — There being no further business, Chair Breeze adjourned the RPFA meeting at 8:38 p.m. Jud au , City erk City of Rohnert Park Amie Breeze, Mayor City of Rohnert Park CITY OF ROHNERT PARK BILLS FOR APPROVAL. December 8, 2009 Check 189574 -189775 Dated November 19 - December 2, 2009 $1,122,704.86 TOTAL $1,122,704.86 Accounts Payable Checks for Approval User: dwilson Printed: 12/02/2009 - 2:26 PM Check Number Check Date Fund Name Account Name Vendor Name Amount 189574 11/19/2009 Utility Fund Sewer Entr. /Clothing Allow SUNSET LINEN SERVICE 45.00, Check Total: 45.00 189575 11/19/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 64.98 ' Check Total:. 64.98, 189576 11/19/2009 Utility Fund Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 - 105.93 189576 11/19/2009 Utility Fund Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 105.93 189576 11/19/2009 Utility Fund Water Ent/Distrib SystemRepair SHAMROCK MATERIALS 68661 86.67 Check Total: 298.53 189577 11/19/2009 Utility Fund Water/Clothing Allowance SUNSET LINEN SERVICE 38.50 Check Total: 38.50 189578 11/19/2009 General Fund Fire /Spec. Departm ALLSTAR FIRE EQUIPMENT, INC. 572.25 Check Total: 572.25 189579 11/.19/2009 General Fund DENNIS AMANTITE 95.00 Check Total: 95.00 189580 11/19/2009 General Fund Police /Contractual S AMR 800.00 Check Total: 800.00 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 1 Check Number Check Date Fund Name Account Name Vendor Name Amount 189581 11/19/2009 General Fund Ps Main Station Bldg/Facilty BUCHANAN FOOD SERVICE 166.13 189581 11/19/2009 General Fund Publ Works Gen /Spec. Departm BUCHANAN FOOD SERVICE 724.63 Check Total: 890.76 189582 11/19/2009 General Fund Animal Control/Medications Butler Animal Heath Supply 85.41 - Check Total: 85.41 189583 11/19/2009 General Fund Animal Control /Spec. Departm CAMPBELL PET CO 113.41 Check Total: 113.41 189584 11/19/2009 General Fund Animal Control /Advertising/P COMMUNITY VOICE 400.00 Check Total: 400.00 189585 11/19/2009 General Fund Rec Ref Clearing Mandy Davis 76.00 Check Total: 76.00 189586 11/19/2009 General Fund Animal Control Bldg/Facilty DUST-TEX SERVICES, INC. 32.00 Check Total: 32.00 189587 11/19/2009 General Fund P/S Bldg -South Bldg/Facilty HOMEDEPOT 5.76 189587 11/19/2009 General Fund P/S Bldg -South /Fac Maint/Non- HOME DEPOT 27.10 189587 11/19/2009 General Fund Street Lighting /Contractual S ' HOMEDEPOT 62.17 189587 11/19/2009 General Fund Park Maint /Spec. Departm HOME DEPOT 9.05 Check Total: 104.08 189588 11/19/2009 General Fund Animal Control /Office Supplie IDEAL STATIONERS . 8.70 Check Total: 8.70 189589 11/19/2009 General Fund Animal Control/Medications IDEXX VETERINARY SVCS 66.24 ' Check Total: 66.24 189590 11/19/2009 General Fund Non -Department /Self -Insured KELLY-MOORE PAINT COMPANY INC. 278.32 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 2 r Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 278.32 189591 11/19/2009 General Fund Police Nehicle Repai L.C. ACTION POLICE SUPPLY 361.88, Check Total: 361.88 189592 11/19/2009 General Fund Fire /Spec. Departm Lee & Associates 265.71 Check Total: 265.71' 189593 .11/19/2009 General Fund, Fire /First Aid Supp LIFE ASSIST INC. 120:51 Check Total: 120.51 189594 11/19/2009 General Fund DANIEL LOGUE 700.40 Check Total: 700.40 189595 11/19/2009 General Fund Animal Shelter Fees DEBBIE MEYER Check Total: 30.00 189596 11/19/2009,, General Fund Animal Control /Office Supplie OFFICE DEPOT 56.54 Check Total: . 56.54 189597 11/19/2009 General Fund JAMES PARK 45.00 Check Total: 45.00 189598 1`1/19/2009 General Fund DELANE E. PATTON 384.80 Check Total: 384.80 189599 11/19/2009 General Fund Police /Office Supplie PETTY CASH 10.88 189599 11/19/2009 General Fund Police. /Miscellaneous PETTY CASH 40.00 189599 11/19/2009 General Fund Police /Gas & Oil PETTY CASH 15.70 189599 11/19/2009 General. Fund Police /Travels & Mee PETTY CASH, 47.00• 189599 11/19/2009 General Fund Fire /Travels & Mee PETTY CASH 8.00 189599 11/19/2009 General Fund Police /Postage PETTY CASH 27.85 AP - Checks for Approval ( 12/02/2009 = 2:26 PM) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/02/2009`- 2:26 PM) Page 4 Check Total: 149.43 189600 11/19/2009 General Fund Police /Gas & Oil Redwood Coast Petroleum 628.77 189600 11/19/2009 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,412.50 Check Total: 2,041.27 189601 1:1/19/2009 General Fund PAUL SKANCHY 240.00 Check Total: 240.00 189602 11/19/2009 General Fund DOUGLAS SMITH 420.24 Check Total: 420.24 189603 11/19/2009 General Fund Police /Contractual S SO CO SHERIFF 1;260.00 Check Total: 1,260.00 '189604 11/19/2009 General Fund Publ Works Gen /Clothing Allo SUNSET LINEN SERVICE 102.75 Check Total: 102.75 189605 11/19/2009 General Fund Streets & Bike /Spec. Departm SYAR INDUSTRIES, INC. 179.41 Check Total: 179.41- 189606 11/19/2009 General Fund WALTER TADDEUCCI 713.40 Check Total: 713.40 189607 11/19/2009 Capital Projects Fund City Hall Acquisition/Renov THE EDGE GALLERY 1,074.57 Check Total: 1,074.57 189608 11/20/2009 General Fund Rec Ref Clearing Maria Alvarez 35.00 Check Total: 35.00 • . 189609 11/20/2009 General Fund Data Processing /Telephone AT&T 5,265.82 AP - Checks for Approval ( 12/02/2009`- 2:26 PM) Page 4 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 5 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 5,265.82 189610 11/20/2009 General Fund Data Processing /Telephone AT&T 36.16 Check Total: 36.16 189611 11/20/2009 General Fund Ps Main Station /Telephone AT&T 41.89 189611 11/20/2009 General Fund P/S Bldg-Central/Telephone AT&T -27.76 189611 11/20/2009 General Fund P/S Bldg -South /Telephone AT&T 31.01 .189611 11/20/2009 General Fund P/S Bldg -North /Telephone AT&T 29.85 189611 11/20/2009 General Fund Publ Works Gen /Telephone AT&T 15.24 189611 11/20/2009 General Fund P/S Bldg -North /Telephone AT&T 67.24 Check Total: 157.47 189612 11/20/2009 General Fund City Hall /Telephone AT&T LONG DISTANCE 42.91 189612 11/20/2009 General Fund Police /Telephone AT&T LONG DISTANCE 85.83 189612 11/20/2009 General Fund Publ Works Gen /Telephone AT&T LONG DISTANCE 21.46 189612 11/20/2009 General Fund City Hall Annex /Telephone AT&T LONG DISTANCE 32.19 189612 11/20/2009 General Fund _ . R.P. Comm. Cntr /Telephone AT&T LONG DISTANCE 21.46 189612 11/20/2009 General Fund Pac /Telephone AT&T LONG DISTANCE 10:73 • Check Total: 214.58 189613 11/20/2009 General Fund Rec. Programs /Crafts Fairs MARGOT GODOLPHIN 50.00 Check Total: 50.00 189614 11/20/2009 General Fund Pac/City Events /Contractual S BRIAN MC CARTHY 167.30 Check Total: 167.30 189615 11/20/2009 Capital Projects Fund City Hall Acquisition/Renov Trope Group 2,244.00 ' Check Total: 2,244.00 ` 189616' 11/23/2009 General Fund Publ Works Gen /Spec. Departm BUCHANAN FOOD SERVICE 737.71, Check Total: 737.71 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 5 Check Number Check Date Fund Name Account Name Vendor Name Amount 189617 11/23/2009 General Fund DAWN CERINI 50.00 Check Total: 50.00 189618 11/23/2009 General Fund Park Maint /Spec. Departm GARDNER'S AID 76.52 Check Total: 76.52 189619 11/23/2009 , General Fund Planning /Contractual S ALICIA GIUDICE 20.00 189619 11/23/2009 General Fund Planning /Contractual S ALICIA GIUDICE 40.00 189619 11/23/2009 General Fund Planning /Contractual S ALICIA GIUDICE 940.00 Check Total: 1,000.00 189620 11/23/2009 ` General Fund Trees & Parkwys /Spec. Departm HORIZON/AUTOMATIC RAIN 150.04 Check Total: 150.04 189621 11/23/2009 General Fund Non -Department /Self -Insured KELLY-MOORE PAINT COMPANY INC. 95.59 Check Total: 95.59 189622 11/23/2009 General Fund Publ Works Gen /Spec. Departm REDWOOD LOCK 16.35 Check Total: 16.35 189623 11/23/2009 General Fund Police /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 76.25 189623 11/23/2009 General Fund Police /Uniforms SANTA ROSA UNIFORM & EQUIPMENT 19.56 Check Total- 95.81 189624 11/23/2009 General Fund R.P. Comm. Cntr Bldg/Facilty STANLEY STEAMER 742.42 Check Total: 742.42 189625 11/23/2009 General Fund Publ Works Gen /Fuel Tank Mai WINZLER & KELLY 2,545.38 Check Total: 21545.38 189626 11/23/2009 General Fund Planning /Contractual S ALICIA GIUDICE 80.00 189626 11/23/2009 Capital Projects Fund Southeast Dist. Specific Plan ALICIA GIUDICE 160.00 AP - Checks for Approval (12/02/2009 - 2:26 PM) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount 189626 11/23/2009 General Fund Planning /Contractual S ALICIA GIUDICE 260.00 Check, Total: 500.00 189627 11/23/2009 Utility Fund Water Entr. /Spec. Departm GRAINGER, INC. 67.52 Check Total: 67.52 189628 11/23/2009 Utility Fund Sewer Entr. Bldg/Facilty ALLEMAND ELECTRIC SUPPLY 32.70' 189628 11/23/2009 Utility Fund Sewer Entr. Bldg/Facilty ALLEMAND ELECTRIC SUPPLY 82.84- 2.84189628 189628 11/23/2009 Utility Fund Sewer Entr. Bldg/Facilty ALLEMAND ELECTRIC SUPPLY 139.03 Check Total: 254.57 189629 11/23/2009. Utility Fund Sewer Entr. Bldg/Facilty HOME DEPOT. 78.79 Check Total: 78.79 189630 11/23/2009 General Fund Refundable Deposits ALICIA GIUDICE 480.00 Check Total: 480.00 189631 11/23/2009 General Fund Spay/Neuter Voucher $2 ANIMAL HOSPITAL OF COTATI 75.00 189631 11/23/2009 General Fund Spay/Neuter Voucher $2 ANIMAL HOSPITAL OF COTATI 75.00 189631 `11/23/2009 General Fund Spay/Neuter Voucher $2 ANIMAL HOSPITAL OF COTATI 100:00 Check Total: 250.00 189632 11/23/2009 General Fund Planning /Contractual S ALICIA GIUDICE 860.00 Check Total: 860.00 189633 11/25/2009 General. Fund Pac/Rental /Admissions Arts Council of Sonoma County 4,725.00 189633 11/25/2009 General Fund' PacBox Office Fees/Misc Arts Council of Sonoma County -473.00 Check Total: 4,252.00 - 189634 11/25/2009 General Fund Aflac Payable AFLAC 649.46 189634 11/25/2009, General Fund Aflac Payable AFLAC 471.34 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 7 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,120.80 189635 11/25/2009 General Fund Court Order Payable CA FRANCHISE TAX BOARD 75.00 Check Total: 75.00 189636 11/25/2009 General Fund Blue Cross W/H Payable HSA Bank 350.00 Check Total: 350.00 189637 11/25/2009 General Fund Def Comp Payable-Gw NATIONAL DEFERRED COMPENSATIO 3,422.83 Check Total: 3,422.83 189638 11/25/2009 General Fund Def Comp Payable-Gw • NATIONAL DEFERRED COMPENSATIO 2,451.82 Check Total: 2,451.82 189639 11/25/2009 General Fund Prepaid Legal Services PRE -PAID LEGAL SERVICES, INC. 41.85 Check Total: 41.85 189640 11/25/2009 General Fund Scope Dues Payable SEIU Local 1021 937.26 Check Total: 937.26 189641 11/25/2009 General Fund United Way Payable UNITED WAY 160.00 Check Total: 160.00 189642 11/25/2009 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 601:45 Check Total: 601.45 189643 11/25/2009 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 20.92 Check Total: 20.92 189644 11%25/2009 General Fund Eye CareNSP/Payables Vision Service Plan- (CA) 789.73 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 789.73 189645 11/25/2009 General Fund, Rent Appeals Bd /Pers/Employer CALPERS 157.93 189645 11/25/2009 General Fund P/S Personnel /Pers/Employee CALPERS 5,222.70 189645 11/25/2009 General Fund P/S Personnel /Pers/Employer CALPERS 17,981.92 189645 11/25/2009 General Fund Animal Control /Pers/Employee CALPERS 97.05 189645 11/25/2009 General Fund Animal Control /Pers/Employer CALPERS 196.65 189645 11/25/2009 General Fund City Engineer /Pers/Employee • CALPERS 419:25 189645 11/25/2009 General Fund City Engineer /Pers/Employer CALPERS 849.46 189645 11/25/2009 General Fund Inspection /Pers/Employee CALPERS 76.73 189645. 11/25/2009 General Fund Inspection /Pers/Employer CALPERS .155.46 189645 11/25/2009 General Fund Publ Works Gen /Pers/Employee CALPERS 943.80 189645 11/25/2009 General Fund Publ Works Gen /Pers/Employer CALPERS 1,912.31 189645 11/25/2009 General Fund Commission /Pers Employee CALPERS 53.45- 189645 11/25/2009 General Fund Recreation Adm /Pers/Employer CALPERS 108.29 189645 11/25/2009 General Fund Theatre /Pers/Employee CALPERS 54.13 189645 11/25/2009 General Fund Theatre .: /Pers/Employer CALPERS 109.66 189645 11/25/2009 General Fund PAC Sign/Pers-Employee CALPERS 29.04 189645 11/25/2009 General Fund PAC Sign / PERS / Employer CALPERS 58.83 189645 11/25/2009 General Fund Finance /Pers/Employee CALPERS 384.71 189645 11/25/2009 General Fund Finance /Pers/Employer CALPERS 779.47 189645 11/25/2009 General Fund Data Processing /Pers/Employee CALPERS 68.66 189645 11/25/2009 General Fund Data Processing /Pers/Employer CALPERS 139.10 . 189645 11/25/2009 General Fund Planning /Pers/Employee CALPERS 32.02 189645 11/25/2009 General Fund Planning /Pers/Employer . , CALPERS 64.87 189645 11/25/2009 General Fund Personnel /Pers/Employee CALPERS 93.15 189645 11/25/2009 General Fund Personnel /Pers/Employer CALPERS 188.73 189645 11/25/2009 General Fund Rent Appeals Bd /Pers/Employee CALPERS •77.95 189645 11/25/2009 General Fund P E R S' Payable CALPERS 380,163.59 189645 11/25/2009 General Fund Pers -Survivorship CALPERS 372.00 189645 11/25/2009, General Fund Pers Redeposit Payable CALPERS 2,390.42 189645 ' 11/25/2009 General Fund City Manager /Pers/Employee CALPERS 300.14 189645 11/25/2009 .General Fund City Manager /Pers/Employer CALPERS 608.14 Check Total: 414,089.61 189646 12/02/2009 General Fund City Hall Annex Bldg/Facilty ABM JANITORIAL SERVICES 74.00 ' 189646 ` -12/02/2009 General Fund Center' Bldg/Facilty -" ABM JANITORIAL SERVICES 388.58 189646 12/02/2009 General Fund Publ. Works Gen Bldg/Facilty ABM JANITORIAL SERVICES 213.00 189646 12/02/2009 General Fund Burt/Ave Rec Cr /Bldg/Facilty ABM JANITORIAL SERVICES 168.60 189646 12/02/2009 General Fund Ladybug Rec Bld Bldg/Facilty ABM JANITORIAL SERVICES 64.70 189646 12/02/2009 General Fund, R.P. Comm. CntrBldg/Facilty ABM JANITORIAL SERVICES 1,831.75 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 9 Check Number Check Date Fund Name Account Name Vendor Name Amount 189646 12/02/2009 General Fund Ps Main Station Bldg/Facilty ABM JANITORIAL SERVICES 1,624.00 189646 12/02/2009 General Fund Animal Shelter Bldg/Facilty M ABM JANITORIAL SERVICES 583.00 Check Total: 4,947.63 189647 12/02/2009 General Fund Pac/Pasco /Admissions ACTORS THEATRE FOR 1,920.00 Check Total: 1,920.00 189648 12/02/2009 General Fund Ps Main Station /Telephone AT&T 113.33 189648 12/02/2009 General Fund R.P. Gymnasium /Telephone AT&T 23.30 Check Total: 136.63 189649 12/02/2009 General Fund Data Processing /Telephone AT&T 29.62 Check Total: 29.62 189650 12/02/2009 General Fund Rec. Programs /Telephone AT&T 14.29 189650 12/02/2009 General Fund' Ps Main Station /Telephone AT&T 28.50 189650 12/02/2009 General Fund Benecia Pool /Telephone AT&T 15.77 189650 12/02/2009 General Fund Pac /Telephone AT&T 44.38 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 149.39 189650 12/02/2009 Utility Fund Water Entr. /Telephone AT&T 28.54 189650 12/02/2009 General Fund R.P. Comm. Cntr /Telephone AT&T 45.75 189650 12/02/2009 General Fund Publ Works Gen /Telephone AT&T 14.29 189650 12/02/2009 General Fund Library /Contractual S AT&T 29.81 189650 12/02/2009 General Fund Center /Telephone AT&T 39.83 189650 12/02/2009 General Fund P/S Bldg -North /Telephone AT&T 30.84 189650 12/02/2009 General Fund Publ Works Gen /Telephone AT&T 15.60 189650 .12/02/2009 General Fund Data Processing /Telephone AT&T 185.41 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 66.34 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 108.39 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 75.79 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 75.79 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 75.79 189650 12/02/2009 General Fund Data Processing /Telephone AT&T 43.28 189650 12/02/2009 General Fund Animal Shelter /Telephone AT&T 30.57 189650 12/02/2009 General Fund Data Processing /Telephone AT&T- 776.93 189650 12/02/2009 General Fund City Hall /Telephone AT&T 1,159.74 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 284.11 189650 12/02/2009 General Fund Ladybug Pool /Telephone AT&T 14.31 189650 12/02/2009 General Fund Publ Works Gen /Telephone AT&T 29.66 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 562.69 189650 12/02/2009 General Fund R.P. Comm. Cntr /Telephone AT&T 29,87 189650 12/02/2009 General Fund City Hall /Telephone AT&T 58.49 189650 12/02/2009 General Fund Data Processing /Telephone AT&T 84.22 189650 12/02/2009 General Fund Ps Main Station /Telephone AT&T 60.61 189650 12/02/2009 General Fund Benecia Pool /Telephone AT&T 14.31 189650 12/02/2009 General Fund H Pool /Telephone AT&T 15.22 189650. 12/02/2009 General Fund Alicia Pool /Telephone AT&T .14.31 189650 12/02/2009 General Fund Magnolia Pool /Telephone AT&T 14.31 189650 12/02/2009 General Fund P/S Bldg -North /Telephone AT&T 29.27 189650 12/02/2009 General Fund City Hall /Telephone AT&T 58.49 189650 12/02/2009 General Fund P/S Bldg -South /Telephone AT&T 32.25 189650 12/02/2009 General Fund City Hall/Telephone AT&T 1.70 189650 12/02/2009. General Fund City Hall /Telephone AT&T 87.08 Check Total: 4,445.92 189651 12/02/2009 General Fund Data Processing /Telephone AT&T INTERNET SVCS 750.00 Check Total: 750.00 189652 12/02/2009 General Fund City Manager /Cellular Phone AT&T MOBILITY 63.12 189652 12/02/2009 General Fund Finance . /Cellular Phone AT&T MOBILITY 127.66 189652 12/02/2009 General Fund Data Processing/Cellular Phone AT&T MOBILITY 146.47 189652 12/02/2009 General Fund Ps Main Station/Cellular Phone AT&T MOBILITY 1,711.16 189652 12/02/2009 General Fund City Engineer /Cellular Phone AT&T MOBILITY 187.53' 189652 12/02/2009 General Fund Inspection /Cellular Phone AT&T MOBILITY 63.12 189652 12/02/2009 General Fund Publ Works Gen /Cellular Phone AT&T MOBILITY 265.56 189652 12/02/2009 General Fund Park Maint • /Cellular Phone AT&T MOBILITY 33.74 189652 12/02/2009 General Fund Mini Bus /Cellular Phone AT&T MOBILITY 57.41 189652 12/02/2009 General Fund Sports Center /Cellular Phone • AT&T MOBILITY 28.70 189652 12/02/2009 General Fund R.P. Comm. Cntr/Cellular Phone AT&T MOBILITY 68.23 189652 12/02/2009, General Fund Planning /Cellular Phone AT&T MOBILITY 67.26 Check Total: 2,819.96 189653 12/02/2009 Utility Fund Water Conservation Measures AUTUMN PRESS 616.86 Check Total: 616.86 189654 12/02/2009 General Fund R.P. Comm. Cntr/Fac Maint/Non- B & L GLASS CO AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 11 476.00 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 476.00 189655 12/02/2009 General Fund LINDA T. BABONIS 195.31 Check Total: 195.31 189656 12/02/2009 General Fund Public Safety /Fac.Maint-N/R BANNER ENTERPRISES INC. 3,739.33 Check Total: 3,739.33 189657 12/02/2009 General Fund Pac/Pasco /Production BEST WESTERN 336.00 Check Total: 336.00 189658 12/02/2009 General Fund Sports Center /Contractual S SHERRY BLANCHARD 951.60 Check Total: 951.60 189659 12/02/2009 General Fund Ps Main Station Bldg/Facilty BUCHANAN FOOD SERVICE 110.22 189659 12/02/2009 General Fund Center• Bldg/Facilty BUCHANAN FOOD SERVICE 56.11 189659 12/02/2009 General Fund City Hall Bldg/Facilty BUCHANAN FOOD SERVICE 114.52 Check Total: 280.85 189660 12/02/2009 General Fund Non -Department /Travels & Mee BUSINESS CARD 113.98 189660 12/02/2009 General Fund Non -Department /Miscellaneous BUSINESS CARD 4.80 189660 12/02/2009 General Fund City Hall /Office Supplie BUSINESS CARD 32.68 189660 12/02/2009 General Fund Non -Department /Spec. Departm BUSINESS CARD 123.48 Check Total: 274.94 189661 12/02/2009 General Fund Fire Prevention /Travels & Mee BUSINESS CARD 21.75 Check Total: 21.75 . 189662 12/02/2009 General Fund Police/I.D. BUSINESS CARD 277.64 Check Total: 277.64 189663 12/02/2009 General Fund Fire /Small Tools BUSINESS CARD 84.35 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 84.35 189664 12/02/2009 General Fund- Police /Spec Dept Equ BUSINESS CARD 253.75 Check Total: 253.75 189665 12/02/2009 General Fund Animal Control/Medications - Butler Animal Heath Supply _ 8.61 189665 12/02/2009 General Fund Animal Control/Medications Butler Animal Heath Supply ` 5.84 189665 12/02/2009 General Fund Animal Control/Medications Butler Animal Heath Supply 884.15 Check Total: 898.60 189666 12/02/2009 General Fund R.P. Comm. Cntr Bldg/Facilty CAL -STEAM #2504 283.33 189666 12/02/2009 General Fund H Pool /Fac Maint/Non- CAL -STEAM #2504 265.57 189666 12/02/2009 General Fund R.P. Comm. Cntr Bldg/Facilty CAL -STEAM #2504 -205.05 Check Total:. 343.85 189667 12/02/2009 General Fund City Manager /Dues & Subscr CITY CLERKS ASSOCIATION 235.00 Check Total: 235.00 189668 12/02/2009 General Fund Inspection /Professional COASTLAND CIVIL 515.25 189668 12/02/2009 General Fund Inspection /Professional COASTLAND CIVIL 400.00 189668 12/02/2009 General Fund Inspection /Professional COASTLAND CIVIL• 1,033.80 Check Total: 1,949.05 189669 12/02/2009 General.Fund Inspection /Professional CODE SOURCE 308.26 Check Total: 308.26 189670 12/02/2009 General Fund R.P. Gymnasium /Spec. Departm COMCAST 0.08 Check Total: 0.08 189671 12/02/2009 General Fund Non -Department /Advertising/P COMMUNITY VOICE 198.00 Check Total: 198.00 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 13 ti Check Number Check Date Fund Name Account Name Vendor Name Amount 189672 12/02/2009 General Fund Rec Ref Clearing DOLORES CORRAL ,400.00 Check Total: 400.00 189673 12/02/2009 General Fund Contrct/Classes /Contractual S CREATIVE CERAMICS 182.34 Check Total: 182.34 189674 12/02/2009 General Fund Rec Ref Clearing Raul Cushcagua 184.00 Check Total: 184.00 189675 12/02/2009 General Fund Contrct/Classes /Contractual S GAY DAWSON 178.10 Check Total: 178.10 189676 12/02/2009 General Fund Pac/Pasco /Production THE EDLOS LLC 4,000.00 Check Total: 4,000.00 189677 12/02/2009 General Fund Contrct/Classes /Contractual S EN GARDE FENCING 260.00 Check Total: 260.00 189678 12/02/2009 General Fund Rec Ref Clearing CINDIE FAHY 400.00 Check Total: 400.00 189679 12/02/2009 General Fund Park Maint /Spec. Departm FARM PLAN 373.84 189679 12/02/2009 General Fund Park Maint /Spec. Departm FARM PLAN 44.69 189679 12/02/2009 General Fund Park Maint /Spec. Departm FARM PLAN 14.24 Check Total: 432.77 189680 12/02/2009 General Fund City Hall Bldg/Facilty First Alarm Sercurities Servic 39.00 189680 12/02/2009 General Fund Publ Works Gen Bldg/Facilty First Alarm Sercurities Servic 249.00 189680 12/02/2009 General Fund City Hall Annex Bldg/Facilty First Alarm Sercurities Servic 84.00 Check Total: 372.00 189681 12/02/2009 General Fund City Hall /Office Supplie FIRST CHOICE 33.73 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount 189681 12/02/2009 General Fund City Hall /Office Supplie FIRST CHOICE 33.73 Check Total: 189682 12/02/2009 Utility Construction Fund 2009 Sewer Main Rehabilition GEO DYNAMICS Check Total: 189683 12/02/2009 General Fund R.P. Gymnasium Bldg/Facilty GRAINGER, INC. 189683 12/02/2009 General Fund R.P. Gymnasium Bldg/Facilty GRAINGER, INC. 189683 12/02/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 189683 12/02/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 189683 12/02/2009 General Fund H Pool Bldg/Facilty GRAINGER, INC. 189683 12/02/2009 General Fund H Pool Bldg/Facilty GRAINGER, INC. 189683 12/02/2009 General Fund H Pool /Fac Maint/Non- GRAINGER, INC. 189683 12/02/2009 General Fund Park Maint /Spec. Departm , GRAINGER, INC. 189683 12/02/2009 General Fund Park Maint /Spec. Departm GRAINGER, INC. 189683 12/02/2009 General Fund Park Maint /Spec. Departm GRAINGER, INC. 189683 12/02/2009 General Fund Park Maint /Spec. Departm GRAINGER, INC. 189683 12/02/2009 General Fund Storm Drain/Bldg Facility GRAINGER, INC. 189683 12/02/2009 General Fund Storm Drain/Bldg Facility GRAINGER, INC. 189683 12/02/2009 General Fund R.P. Comm. Cntr Bldg/Facilty GRAINGER, INC. 189683 12/02/2009 General Fund Park Maint /Spec. Departm GRAINGER, INC. Check Total: 189684 12/02/2009 General Fund Police Nehicle Repai HANSEL FORD Check Total: 189685 12/02/2009 General Fund Animal Control/Shelter Food Hill's Pet Nutrition Sales, In 189685 12/02/2009 General Fund Animal Control/Shelter Food Hill's Pet Nutrition Sales, In Check Total: 189686 12/02/2009 General Fund Benecia Rec Bld Bldg/Facilty THE HITMEN TERMITE & PEST 189686 12/02/2009 General Fund Ps Main Station Bldg/Facilty THE HITMEN TERMITE & PEST 67.46 71,308.75 71,308.75 36.63 79.11 23.46 70.68 87.40 • 317.85 23.46 27.15 5.26 246.35 48.44 144.55 87.96 79.95 104.09 1;382.34 295.13 295.13 38.72 38.16 76.88 75.00 60.00 Check Total: 135.00 189687 12/02/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 87.96 189687 12/02/2009 General FundPark Maint /Spec. Departm HOME DEPOT 14.13 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 15 Check Number Check Date Fund Name Account Name Vendor Name Amount 189687 12/02/2009 General Fund R.P. Comm. Cntr Bldg/Facilty HOME DEPOT 117.72 189687 12/02/2009 General Fund Park Maint /Spec. Departm HOME DEPOT 69.24 189687 12/02/2009 General Fund R.P. Comm. Cntr Bldg/Facilty HOME DEPOT 76.28 189687 12/02/2009 General Fund Trees & Parkwys /Spec. Departm HOME DEPOT 418.27 189687 12/02/2009 General Fund R.P. Gymnasium Bldg/Facilty HOME DEPOT 22.48 189687 .12/02/2009 General Fund R.P. Comm. Cntr Bldg/Facilty HOME DEPOT 7.82 189687 12/02/2009 General Fund Animal Shelter Bldg/Facilty M HOME DEPOT 29.96 189687 • 12/02/2009 General Fund R.P. Comm. Cntr Bldg/Facilty HOME DEPOT 21.96 189687 12/02/2009 General Fund Animal Shelter Bldg/Facilty M HOME DEPOT 6.38 189687 12/02/2009 General Fund Scout Hut /Fac Maint/Non- HOMEDEPOT 70.09 189687 12/02/2009 General Fund Streets & Bike /Spec. Departm HOME DEPOT 32.64 Check Total: 974.93 189688 12/02/2009 General Fund Trees & Parkwys /Spec. Departm HORIZON/AUTOMATIC RAIN 74.76 Check Total: 74.76 189689 12/02/2009 General Fund R.P. Comm. Cntr /Rp Community HUB INTERNATIONAL -62.58 189689 12/02/2009 General Fund Cash HUB INTERNATIONAL 960.00 189689 12/02/2009 General Fund Ref Deposit-Liab. Insur HUB INTERNATIONAL 960.00 189689 12/02/2009 General Fund Refundable Deposits HUB INTERNATIONAL .-960.00 Check Total: 897.42 189690 12/02/2009 Capital Projects Fund 2009 Street Surface Repairs INT'L SURFACING SYSTEMS 258,412.49 189690 12/02/2009 Capital Projects Fund 2009 Street Surface Repairs INT'L SURFACING SYSTEMS 41,106.45 Check Total: 299,518.94 189691 12/02/2009 General Fund Non -Department /Self -Insured KELLY-MOORE PAINT COMPANY INC. 28.58 189691 12/02/2009 General Fund Non -Department /Self -Insured KELLY-MOORE PAINT COMPANY INC. 12.99 189691 12/02/2009 General Fund Non -Department /Self -Insured KELLY-MOORE PAINT COMPANY INC. 12.99 Check Total: 54.56 189692 12/02/2009 General Fund Animal Control /Contractual S ROGER KLEIN 1,200.00 Check Total: 1,200.00 189693 12/02/2009 General Fund Non -Department /Professional THE LEW EDWARDS GROUP 19,750.00 AP -;Checks for Approval ( 12/02/2009 - 2:26 PM) Page 16 Check Number Check Date Fund Name Account Name Vendor Name • Amount 189694 12/02/2009 General Fund Pac/City Events/Contractual S 189694 12/02/2009 General Fund Pac/City Events /Contractual S 189695 12/02/2009 General Fund Legal Services /Professional 189695 .12/02/2009 Capital Projects Fund Northwest Dist. Specific Plan 189695 12/02/2009 Capital Projects Fund 'Southeast Dist. Specific Plan 189695 12/02/2009 General Fund Rent Appeals Bd /Professional 189695 12/02/2009 General Fund Legal Services /Professional 189695 12/02/2009 General Fund Legal Services /Professional 189695 12/02/2009 General Fund Legal Services /Professional 189695 12/02/2009 General Fund Legal Services /Professional 189695 12/02/2009 General Fund Legal Services /Professional 189695 12/02/2009 Utility Construction Fund Canon Manor Sewer Project 189695 12/02/2009 Utility Construction Fund Eastside Sewer Project 189696 12/02/2009 General Fund Non -Department /Self -Insured BRIAN MC CARTHY BRIAN MC CARTHY Check Total: Check Total: MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN• MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN MC DONOUGH, HOLLAND, & ALLEN MURDOCK SUPER SECUR Check Total: Check Total: 19,750.00 240.87 1,905.12 2,145.99 24,366.96 439.40 270.40 3,026.30 16,034.20 _ 1,123.20 371.28 1,376.44 244.40 10,169.48 23,453.03 80,875.09 447.47 447.47 189697 12/02/2009 General Fund Contrct/Classes /Contractual S MUSIC TO MY EARS '519.73 ` Check Total: 519.73 189698.. 12/02/2009 General Fund Pac/Pasco /Admissions NAT'L COMEDY INC 359.00 Check Total: 359.00 189699 12/02/2009 General Fund Planning /Spec. Departm National Document Solutions, L 29.80 Check Total: 29.80 189700 12/02/2009 General Fund City Engineer /Spec. Departm North Coast Rubber Stamps 24.59 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 17 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 24.59 189701 12/02/2009 General Fund Police /Office Supplie OFFICE DEPOT 516.56 189701 12/02/2009 General.Fund Police /Office Supplie OFFICE DEPOT 0.71 Check Total: 517.27 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 189702 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 12/02/2009 General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund, General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Alicia Park /Heat/Light/Po Benecia Pool /Heat/Light/Po Ladybug Pool /Heat/Light/Po H Pool /Heat/Light/Po R.P. Gymnasium /Heat/Light/Po R.P. Comm. Cntr /Heat/Light/Po Magnolia Pool /Heat/Light/Pow Burt/Ave Rec Cr /Heat/Light/Po Pac ' /Heat/Light/Po Sign/Heat Light & Power Trees & Parkwys /Heat/Light/Po School Grounds /Heat/Light/Po Street Lighting /Heat/Light/Po Traffic Signals /Heat/Light/Po Alicia Park /Heat/Light/Po Benecia Park /Heat/Light/Po Caterpillr Park /Heat/Light/Po ColegioN Park /Heat/Light/Po Dorotea Park /Heat/Light/Po Eagle Park /Heat/Light/Po Golis Park /Heat/Light/Po Honeybee Park /Heat/Light/Po Ladybug Park Heat/Light/Powe Sunrise Park /Heat/Light/Po M Park /Heat/Light/Po Rainbow Park /Heat/Light/Po Center /Heat/Light/Po City Hall /Heat/Light/Po City Hall.Annex /Heat/Light/Po Non -Department /Heat/Light/Po Animal Shelter /Heat/Light/Pow Ps Main Station /Heat/Light/Po P/S Bldg -North /Heat/Light/Po P/S Bldg -South /Heat/Light/Po Publ Works Gen /Heat/Light/Po PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC PACIFIC GAS AND ELECTRIC 30.55 608.19 8.65 2,297.47 370.75 2,472.35 662.65 197.24 2,416.97 548.15 609.93 26.58 6,852.99 765.98 190.80 383.83 8.83' 66.70 50.97 313.85 483.49 278.46 331.65 275.81 1,041.69 22.31 979.38 176.42 612.87 12.73 836.38 7,316.75 487.36 177.93 188.22 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 18 Check Number Check Date Fund Name Account Name Vendor Name Amount 189702 12/02/2009 General Fund R.P. Gymnasium /Heat/Light/Po PACIFIC GAS AND ELECTRIC 2,310.71 Check Total: 34,415.59 189703 12/02/2009 General Fund Ceramics Studio -Cont Svcs JUDY PAGNUSAT 117.00 189703 12/02/2009 General Fund Ceramics Studio -Cont Svcs JUDY PAGNUSAT 93.60 Check Total: 210.60 189704 12/02/2009 General Fund M Park /Bldg/Facilty PARK AVENUE TURF 667.23 Check Total: 667.23 189705 12/02/2009 General Fund Pers'L & Purch /Recruitment/G PECKHAM & MC KENNEY 5,333.33 Check Total: 5,333.33 189706 12/02/2009 'General Fund R.P. Gymnasium /Concession Pu PEPSI -COLA COMPANY 284.47 € Check Total: 284.47 ' ` 189707 12/02/2009 General Fund R.P. Comm. Cntr Bldg/Facilty PETTY CASH 84.69 189707 .12/02/2009 General Fund Recreation Adm /Special Event PETTY CASH 61.40 Check Total: 146.09 189708 12/02/2009 General Fund Pac/Pasco /Production PETTY CASH 74.09 189708 12/02/2009 General Fund Theatre /Travels & Mee PETTY CASH 4.00 189708 12/02/2009 General Fund Pac /Concessions PETTY CASH 117.18 Check Total:. 195.27' 189709 12/02/2009 General Fund Pers'L & Purch /Recruitment/G MARILYN PONTON 682.22 Check Total: 682.22 189710 12/02/2009 General Fund Publ Works Gen /Clothing Allo RED WING SHOES 300.00 ' Check Total: 300.00 189711 12/02/2009 General Fund Police /Gas & Oil Redwood Coast Petroleum 971.72 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 19 Check Number Check Date Fund Name Account Name Vendor, Name Amount 189711 12/02/2009 General Fund Police /Gas & Oil Redwood Coast Petroleum 1,143.64 189711 12/02/2009 General Fund Police /Gas & Oil Redwood Coast Petroleum 953.03 189711 12/02/2009 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 619.47 189711 12/02/2009 General Fund Police /Gas & Oil Redwood Coast Petroleum 631.48 189716 12/02/2009 General Fund Police Nehicle Repai Check Total: 4,319.34 189712 .12/02/2009 General Fund Non -Department /Workman'S Co REDWOOD EMPIRE MUNICIPAL INS. 14,089.62 189712 12/02/2009 General Fund Non -Department /W.C./Self-Ins REDWOOD EMPIRE MUNICIPAL INS. 73.00 189716 12/02/2009 General Fund Publ Works Gen Nehicle Repai Check Total: 14,162.62 189713 12/02/2009 General Fund Police Nehicle Repai REDWOOD LOCK 11.45 189713 12/02/2009 General Fund Park Maint /Spec. Departm REDWOOD LOCK 5.45 189716 12/02/2009 General Fund Police Nehicle Repai Check Total: 16.90 189714 12/02/2009 General Fund Publ Works Gen /Spec. Departm RELIABLE HARDWARE & STEEL CO. 79.04 189714 12/02/2009 General Fund . Park Maint /Spec. Departin RELIABLE HARDWARE & STEEL CO. 182.34 189714 12/02/2009 General Fund Publ Works Gen /Spec. Departm RELIABLE HARDWARE & STEEL CO. 34.17 Check Total: 295.55 189715 12/02/2009 General Fund Street Lighting /Contractual S REPUBLIC ITS 4,482.21. 189715 12/02/2009 General Fund Street Lighting /Contractual S REPUBLIC ITS 275.00 189715 12/02/2009 General Fund Traffic Signals /Contractual S REPUBLIC ITS 3,811.31 189715 12/02/2009 General Fund Traffic Signals /Contractual S REPUBLIC ITS 2,631.00 Check Total: 11,199.52 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS -305.29 189716 12/02/2009 General Fund Publ Works Gen Nehicle Repai 'SANTA ROSA AUTO PARTS -164.38 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 34.26 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 76.47 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 3.22 189716 12/02/2009 General Fund Publ Works Gen Nehicle Repai SANTA ROSA AUTO PARTS 3.17 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 35.61 189716 12/02/2009 General Fund Publ Works Gen Nehicle Repai SANTA ROSA AUTO PARTS 47.83 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS -8.74 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 507.00 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 223.98 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 55.06 IAP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 20 Check Number Check Date Fund Name Account Name Vendor Name Amount 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 61.58 189716, 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 38.90 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 155.62 189716 12/02/2009 General Fund Police Nehicle Repai SANTA ROSA AUTO PARTS 3.17 Check Total: 767.46 189717 12/02/2009 General Fund City Hall Bldg/Facilty SANTA ROSA FIRE EQUIP. INC. 90.00 Check Total: 90.00 189718 12/02/2009 General Fund Public Safety /Fac.Maint-N/R Schneider Electric Buildings A 407.50 189718 .12/02/2009 General Fund Sports Center /Fac Maint/Non- Schneider Electric Buildings A 407.50 Check Total: 815.00 189719 12/02/2009 General Fund Fire /Spec. Departm SHIFT CALENDARS INC 67.07 Check Total: 67.07 189720 12/02/2009 General Fund Publ Works Gen /Spec. Departm SIX ROBBLEET INC 14.67 Check Total: ' 14.67 189721 12/02/2009 General Fund Rec Ref Clearing MY SOU 400.00 189721 12/02/2009 General Fund Rec Ref Clearing . MY SOU -50.00 Check Total: 350.00 189722 12/02/2009 General Fund Publ Works Gen /Clothing, Allo SUNSET LINEN SERVICE 102.75 Check Total: 102.75 189723 12/02/2009 General Fund Pac/Pasco /Production SWANK MOTION PICTURES 371.00 Check Total: 371.00 189724 12/02/2009 General Fund Trees & Parkwys /Spec. Departm SWEET LANE WHOLESALE 54.50 Check Total: 54.50 AP - Checks for Approval ( 12/02/2009 - 2:26• PM) Page 21 . Check Number Check Date Fund Name Account Name Vendor Name Amount 189725 12/02/2009 General Fund City Engineer /Training & Edu EYDIE TACATA 359.00 Check Total: 359.00 189726 12/02/2009 General Fund Inspection /Contractual S WILLIAM G. TALLEY 4,068.75 189726 12/02/2009 General Fund Inspection /Contractual S WILLIAM G. TALLEY 993.75 189726 12/02/2009 General Fund Inspection /Contractual S WILLIAM G. TALLEY 712.50 189726 12/02/2009 General Fund Inspection /Contractual S WILLIAM G. TALLEY 918.75 Check Total: 6,693.75 189727 12/02/2009 General Fund Animal Control /Spec. Departm TARGET BANK 32.09 Check Total: 32.09 189728 12/02/2009 General Fund Non -Department /Dues & Subscr THOMPSON PUBLISHING GROUP, INC 368.95 Check Total: 368.95 189729 12/02/2009 Utility Fund Water Entr. /Spec Dept Equ USA BLUEBOOK 487.52 Check Total: 487.52 189730 12/02/2009 General Fund Rec Ref Clearing MARIA VERDIAS 400.00 Check Total: 400.00 189731 12/02/2009 General Fund r Publ Works Gen /Cellular Phone VERIZON WIRELESS 44.99 189731 12/02/2009 General Fund Data Processing/Cellular Phone VERIZON WIRELESS 180.14' 189731 12/02/2009 General Fund Ps Main Station/Cellular Phone VERIZON WIRELESS 89.98 Check Total: 315.11 189732 12/02/2009 General Fund Publ Works Gen /Spec. Departm ' WEST COUNTY TOOL & 19.61 a Check Total: 19.61 189733 12/02/2009 General Fund City Engineer /Spec. Departm YOUR OTHER OFFICE, INC 18.55 189733 12/02/2009 Capital Projects Fund Wilfred-Dowdell Dist.Spec.Plan YOUR OTHER OFFICE, INC 22.89 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 22 Check Number Check Date Fund Name Account. Name Vendor Name Amount Check Total: 41.44 189734 12/02/2009 General Fund Data Processing /Spec. Departm ZONE MUSIC 272.50 Check Total: 272.50 189735 12/02/2009 Utility Fund Water/Cell.Phone AT&T MOBILITY 329.51 Check Total: 329.51 189736 12/02/2009 Utility Fund Water Entr. /Professional CALTEST ANALYTICAL LABORATORY 864.00 Check Total: -864.00 189737. 12/02/2009 Utility Fund Water Entr/Fac Maint NonRoutin GRAINGER, INC. 206.06 189737 12/02/2009 Utility Fund Water Ent/Distrib SystemRepair GRAINGER, INC. 18.92 Check Total: 224.98 189738 12/02/2009 Utility Fund Water Ent/Distrib SysteraRepair GROENIGER & COMPANY 993.84 189738 12/02/2009 Utility Fund Water Ent/Distrib SystemRepair GROENIGER & COMPANY 861.03 189738 12/02/2009 Utility Fund, Water Ent/Distrib SystemRepair GROENIGER & COMPANY _ 861.03 189738 12/02/2009 Utility Fund Water Ent/Distrib SystemRepair GROENIGER & COMPANY 148.50 Check Total: 2,864.40 189739 12/02/2009 Utility Fund Water Entr. /Spec Dept Equ GROUNDWATER PUMP & WELL INC 6 7,117.15 189739 12/02/2009 Utility Fund Water Entr. /Spec Dept Equ GROUNDWATER PUMP & WELL INC 7,309.36 Check Total: 14,426.51 189740 12/02/2009 Utility Fund Water Entr. /Spec Dept Equ HOME DEPOT 54.30 189740 12/02/2009 Utility Fund Water Ent/Distrib SystemRepair HOME DEPOT 6.51 Check. Total: 60.81 189741 12/02/2009 Utility Fund Water Entr. /Professional MC DONOUGH, HOLLAND, & ALLEN 4,937.58 Check Total: 4,937.58 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 23 Check Number Check Date Fund Name Account Name Vendor Name Amount 189742 12/02/2009 Utility Fund Water Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC 9.17 189742 12/02/2009 Utility Fund Water Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC 6,790.51 Check Total: 6,799.68 189743 12/02/2009 Utility Fund Water/Clothing Allowance RED WING SHOES 271.37 Check Total: 271.37 189744 12/02/2009 Utility Fund WaterNehicle Repairs SANTA ROSA AUTO PARTS 65.03 Check Total: 65.03 189745 12/02/2009 Utility Fund Water/Clothing Allowance SUNSET LINEN SERVICE 38.50 Check Total: 38.50 189746 12/02/2009 Utility Fund Water Entr. /Spec Dept Equ TELSTAR INSTRUMENTS INC 1,064,89 Check Total: 1,064.89 189747 12/02/2009 Utility Fund Water Entr. /Contractual S JON TORRES 75.00 Check Total: 75.00 189748 12/02/2009 Utility Fund Sewer Entr. /Telephone AT&T 90.33 189748 12/02/2009 Utility Fund Sewer Entr. /Telephone AT&T 30.31 189748 12/02/2009 Utility Fund Sewer Entr. /Telephone AT&T 15.60 189748 12/02/2009 Utility Fund Sewer Entr. /Telephone AT&T 66.34 189748 12/02/2009 Utility Fund Sewer Entr. /Telephone AT&T 94.08 Check Total: • 296.66 189749 12/02/2009 Utility Fund Sewer/Cell Phone AT&T MOBILITY 93.34 Check Total: 93.34• 189750 12/02/2009 Utility Fund Water Conservation Measures AUTUMN PRESS. 616.86 Check Total: 616.86 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 24 Check Number Check Date Fund Name Account Name Vendor Name Amount 189751, 12/02/2009 Utility Fund Sewer Entr. /Spec. Departm GRAINGER, INC. 30.03 ' Check Total: 30.03 189752 12/02/2009 Utility Fund Sewer Entr. Bldg/Facilty KOFFLER ELECTRICAL 2,080.00 Check Total: 2,080.00 189753 '12/02/2009 Utility Fund Sewer Entr. /Professional MC DONOUGH, HOLLAND, & ALLEN 1,069.64 189753. 12/02/2009 Utility Fund Sewer Entr. /Professional MC DONOUGH, HOLLAND, & ALLEN 799.50 Check Total: 1,869.14 189754 12/02/2009 Utility Fund Sewer Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC 111.37 189754 12/02/2009 Utility Fund Sewer Entr. /Heat/Light/Po PACIFIC GAS AND ELECTRIC 2,628.65 Check Total: ' 2,740.02 189755 12/02/2009 Utility Fund Sewer Entr. /Professional - RMC WATER & ENVIRONMENT 1,094.12 Check Total: 1,094.12 189756 12/02/2009 Utility Fund Sewer Entr. /Vehicle Repair SANTA ROSA AUTO PARTS 157.06 Check Total: 157.06 189757 12/02/2009 Utility Fund Sewer Ent'r. /Clothing Allow SUNSET LINEN SERVICE 45.00 Check Total: 45.00 189758 12/02/2009 Utility Fund Sewer Entr.- /Contractual S JON TORRES 75.00 Check Total: 75.00 ' 189759 12/02/2009 Utility Fund Sewer Entr. /Contractual S WILLDAN FINANCIAL SERVICES 2;500.00 _ Check Total: 2,500.00 189760 12/02/2009 Utility Fund Refuse Col Entr /Professional MC DONOUGH, HOLLAND, & ALLEN 63.00 189760 12/02/2009 Utility Fund Refuse Col Entr /Professional MC DONOUGH, HOLLAND, & ALLEN 324.48 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 25 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 26 Check Total: 387.48 189761 12/02/2009 General Fund Refundable Deposits MC DONOUGH, HOLLAND, & ALLEN 312.00 189761 12/02/2009 General Fund Refundable Deposits MC DONOUGH, HOLLAND, & ALLEN 6,375.10 Check Total: 6,687.10 189762 12/02/2009 General Fund Refundable Deposits MICHAEL BRANDMAN ASSO 10,080.00 Check Total: 10,080.00 189763 12/02/2009 General Fund Refundable Deposits THE -PRESS DEMOCRAT 943.40 Check Total: 943.40 189764 12/02/2009 General Fund Spay/Neuter Voucher $2 BLUE SKY VETERINARY HOSPITAL 85.00 Check Total: 85.00 189765 12/02/2009 General Fund Spay/Neuter Voucher $2 NORTH PARK VETERINARY CLINIC 200.00 Check Total: 200.00 189766 12/02/2009 General Fund Animal Control /Contractual S ROHNERT PARK VETERINARY CLINIC 150.00 Check Total: 150.00 189767 12/02/2009 General Fund Planning /Contractual S DYETT & BHATIA 5,832.50 Check Total: 5,832.50 189768 12/02/2009 Utility Fund Accounts Payable Mark Belvedere 21.19 189768 12/02/2009 Utility Fund Accounts Payable Mark Belvedere 11.39 189768 12/02/2009 Utility Fund Accounts Payable Mark Belvedere 47.33 Check Total: 79.91 189769 12/02/2009 Utility Fund Accounts Payable Angel Castillejos 413.57 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 26 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 413.57 189770 12/02/2009 Utility Fund Accounts Payable Richard De Leon 15.12 Check Total: 15.12 189771 12/02/2009 Utility Fund Accounts Payable Darla Hanson 27.65 Check Total: 27.65 189772 12/02/2009' Utility Fund Accounts Payable Cherie Khan 4.67 189772 12/02/2009 Utility Fund Accounts Payable Cherie Khan 0.51 189772 12/02/2009 Utility Fund Accounts Payable Cherie Khan 3.11 Check Total: 8.29 189773 12/02/2009 Utility Fund Accounts Payable Chris Peterson 29.45 189773 12/02/2009 Utility Fund Accounts Payable Chris Peterson 0.92 189773 12/02/2009 Utility Fund Accounts Payable Chris Peterson 32.58 Check Total: 62.95 189774 12/02/2009 Utility Fund Accounts Payable Maria Rodriguez 47.55, 189774 12/02/2009 Utility Fund Accounts Payable Maria Rodriguez 1.83 189774 12/02/2009 Utility Fund Accounts Payable Maria Rodriguez 20.38 Check Total: 69.76 189775 12/02/2009 Utility Fund Accounts Payable Maria Sanchez 13.04 189775 12/02/2009 Utility Fund Accounts Payable Maria Sanchez 16.20 189775 12/02/2009, Utility Fund Accounts Payable Maria Sanchez 7.56 Check Total: 36.80 Report Total: 1,122,704.86 AP - Checks for Approval ( 12/02/2009 - 2:26 PM) Page 27 Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) held on the 2nd & 4`h Tuesdays of each month: • `Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 12/08/09 City Council A enda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 6.3 synchronized with above timeframe of Assistant City Attorney review, and an email copy to RESOLUTION NO. 09-129 the City Clerk for drafting agendas • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later I Ly than Tuesday morning One (1) week prior to Council -meeting date distributed City Council Agendas on J • Agenda Packets to and posted/distributed/mailed Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK ( COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 8, 2009 Department: Development Services Submitted By: Eydie Tacata, Management Analyst (Name & Title) Submittal Date: December 4, 2009 Agenda (Subject Only) Title: Authorizing a Request to the Metropolitan Transportation Commission for the Allocation of Transportation Enhancement (TE) Funding through the 2010 Regional Transportation Improvement Program (RTIP) Requested Council Action: Consider approval of the resolution to authorize a request to the Metropolitan Transportation Commission for the Allocation of Transportation Enhancement (TE) Funding through the 2010 Regional Transportation Improvement Program (RTIP) Summary: The Metropolitan Transportation Commission (MTC) works in cooperation with county Congestion Management Agencies (CMA) and Caltrans to develop and submit the Bay Area region's proposed projects for the upcoming 2010 Regional Transportation Improvement Program (RTIP). The 2010 RTIP includes about $26 million in fund programming capacity from the Transportation Enhancement (TE) program, which is Federal funding for transportation -related capital improvement projects that enhance quality -of -life, in or around transportation facilities. The Sonoma County Transportation Authority (SCTA) has $1.14 million in TE funds for programming. Rohnert Park submitted an application to the SCTA for $669,675 to reconstruct the most deteriorated segments of the Copeland Creek Bike Path. This project was developed by City staff based on several factors, including project fit with the TE program, project size (a minimum $250,000 project is required), ability to partner with a local or State Conservation Corps (priority goes to projects with a commitment to use Conservation Corps services), project deliverability, grant competitiveness, and community demand. On December 3`d, the SCTA Technical Advisory Committee met to determine which of the four projects submitted to the'SCTA -- totaling almost $2.65 million in funding requests -- would be programmed for TE funds. One project each from Santa Rosa and Rohnert Park were recommended for programming of TE funding in the 2010 RTIP. In order move the projects along in the programming process, local agencies sponsoring projects must j submit a resolution adopted by their governing bodies authorizing the request for an allocation of Transportation Enhancement funding. The SCTA must submit to MTC complete project applications, including adopted resolutions of local support, by December 166'. It is recommended that the Council consider adopting the attached MTC -developed resolution of local support in order for the City to access the Transportation Enhancement funding. Enclosures: Staff Report, Resolution, Attachment A to Resolution (RTIP Project Programming Request), Attachment B to Resolution (Local Agency Certification of Assurances) CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval ( ) Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b Meeting Date: Department: Submitted By: Submittal Date: Agenda Title: Background: COUNCIL AGENDA ITEM STAFF REPORT' December 8, 2009 Development Services Eydie Tacata, Management Analyst December 4, 2009 Resolution Authorizing the Filing of an Application for $843,000 in Funding from the Federal American Recovery and Reinvestment Act of 2009 (ARRA) and Stating the Assurance to Complete the Project The Metropolitan Transportation Commission (MTC) works in cooperation with county Congestion Management Agencies (CMA) and Caltrans to develop and submit the Bay Area region's proposed projects for the upcoming 2010 Regional Transportation Improvement Program (RTIP). The 2010 RTIP includes about $26 million in fund programming capacity from the Transportation Enhancement (TE) program. These Federal funds are to be used for transportation -related capital improvement projects that enhance quality -of -life, in or around transportation facilities. The Sonoma County Transportation Authority (SCTA) can program $1.14 million in TE funds. On November 19`h, Rohnert Park submitted an application to the SCTA, requesting $669,675 in TE funds to reconstruct the most deteriorated segments of the Copeland Creek Bike Path. This project was developed by City staff based on several factors, including project fit with the TE program, size of project (a minimum of a $250,000 project is required for RTIP programming), ability to partner with a local or State Conservation Corps (priority is given to projects that utilize Conservation Corps services), project deliverability, grant competitiveness, and community demand. On December 3`a, the SCTA Technical Advisory Committee met to determine which of the four projects submitted to the SCTA -- totaling almost $2.65 million in funding requests -- would be recommended for programming. One project each from Santa Rosa and Rohnert Park were recommended for programming of TE funding in the 2010 RTIP. Issue• MTC has provided a boilerplate resolution for project sponsors, which is submitted as Resolution 2009- 129 with this Council item. SCTA has advised that the two agencies wishing to access the Transportation Enhancement funding should bring the MTC -drafted resolution of local support to their governing bodies for adoption as soon" as possible in order to meet the MTC deadline of December 16. Discussion: About the Copeland Creek Bike Path Reconstruction Project City staff prepared an application for $669,675 in TE funding for design, engineering, and construction phases of the Copeland Creek Bike Path Reconstruction Project. This project consists of: • Reconstruction of approximately 3915 linear feet of existing deteriorated Class I bicycle/pedestrian path along Copeland Creek Replacement of approximately 740 linear feet of concrete sidewalk with a new asphalt bicycle/pedestrian path along Copeland Creek • Removal of non-native vegetation between the reconstructed/new path segments and Copeland Creek • Planting of native vegetation where re -landscaping is needed along the reconstructed and new path segments The Copeland Creek Bike Path serves residents, students and commuters travelling between activity centers — shopping, neighborhood services, school, employment and civic uses — along and adjacent to the path. Because of its function as a facility for transportation, as opposed to just recreational, uses, it is a good fit for the Transportation Enhancement program. City staff regularly receives requests for repair of the bike path from citizens, Sonoma State University students and staff, Cotati-Rohnert Park School District staff, and attendees of the Rohnert Park Bicycle Advisory Committee. They particularly cite the section adjacent to Rancho Cotate High School, between Sonoma State University and Snyder Lane. Staff have evaluated the bike path conditions and confirm that in many sections, the pavement has deteriorated such that repairs such as crack sealing, patching and even maintenance overlays will have little to no benefit, and reconstruction is necessary to restore the path to its full utility. This project will restore usefulness and safe conditions to the most well -travelled, east -west alternative transportation facility in Rohnert Park. The aesthetics and safety of the travel experience will also be enhanced with the removal of invasive, non-native species that now crowds out existing native species, hides the views of the creek, creates path obstacles, and heightens perceptions of compromised personal safety along the path. Meeting MTC deadlines for complete project application submission In order to meet the MTC deadline of December 16 for SCTA to submit projects for inclusion in the RTIP, the two agencies recommended for funding allocation (Rohnert Park and Santa Rosa) need to submit their resolutions of local support to their governing bodies for adoption as soon as possible. The resolution of local support has been drafted by MTC. For past fund programming through the MTC, MTC has summarily stated that the resolution of local support may not be modified by the project sponsor. MTC staff have communicated to local agencies through the congestion management agencies that if project sponsors wish to modify the resolution for a special legal reason, there must be discussion between MTC's and the project sponsor's counsels. If the Council determines that it is necessary to modify the resolution, it should be understood that such discussions will take time and City's application will not be complete and submitted in time by SCTA to meet the deadline for inclusion in the RTIP. . Recommendation: Staff recommends that the Council consider and adopt the attached resolution in order to comply with the process for accessing federal Transportation Enhancement funding. RESOLUTION NO. 2009-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING A REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF TRANSPORTATION ENHANCEMENT (TE) FUNDING THROUGH THE 2010 REGIONAL- TRANSPORTATION IMPROVEMENT PROGRAM (RTIP), WHEREAS, City of Rohnert Park (herein referred to as "APPLICANT") is submitting an application to the Metropolitan Transportation Commission (MTC) for $669,675 in funding from the 2010 Regional Transportation Improvement Program (RTIP) for the Copeland Creek Bike Path Reconstruction Project (herein referred to as "PROJECT" or "PROJECTS") for the MTC 2010 RTIP, as authorized by MTC by Resolution No. 3928 (herein referred to as "PROGRAM"); WHEREAS, SB 45 (Chapter 622, Statutes 1997) substantially revised the process for estimating the amount of state and federal funds available for transportation projects in the state and for appropriating and allocating the available funds to these projects; WHEREAS, as part of that process, MTC is responsible for programming projects eligible for Regional Improvement Program funds, pursuant to California Government Code Section 14527(b), for inclusion in the RTIP, and submission to the California Transportation Commission, for inclusion in the State Transportation Improvement Program; WHEREAS, MTC will review and include, if approved, 2010 RTIP projects in the federal Transportation Improvement Program (TIP); WHEREAS, MTC has requested eligible transportation project sponsors to submit applications nominating projects to be programmed for Regional Improvement Program funds in the RTIP; and WHEREAS, applications to MTC must be submitted consistent with procedures, conditions, and forms it provides transportation project sponsors; WHEREAS, APPLICANT is a sponsor of transportation projects eligible for Regional Improvement Program funds; WHEREAS, the RTIP Project Programming Request (PPR) form of the project application, attached hereto and incorporated herein as though set forth at length, lists the project, purpose, schedule and budget for which APPLICANT is requesting that MTC program Regional Improvement Program funds for inclusion in the RTIP; and WHEREAS, Part 2 of the project application, attached hereto and incorporated herein as though set forth at length, includes the certification by APPLICANT of assurances required by SB 45 in order to qualify the project listed in the RTIP project nomination sheet of the project application for programming by MTC; WHEREAS, as part of the application for 2010 RTIP funding, MTC requires any resolution adopted by the responsible implementing agency to state that the project will comply with the procedures specified in the "Timely Use of Funds Provisions and Deadlines" (MTC Resolution No. 3928, Attachment 1, Pages 14-15, and as may be further amended); NOW, THEREFORE, BE IT RESOLVED, that APPLICANT approves the assurances set forth in Part 2 of the project application, attached to this resolution. BE IT FURTHER RESOLVED, that APPLICANT will comply with the provisions and requirements of the "Timely Use of Funds Provisions -and Deadlines" (MTC Resolution No. 3928, Attachment 1, Pages 14-15, and as may be further amended), that PROJECT will be implemented as described in the complete application and in this resolution and, if approved, for the amount programmed in the MTC federal TIP, and that APPLICANT and PROJECT will comply with the requirements as set forth in the 2010 RTIP Policies and Procedures (MTC Resolution No. 3928); BE IT FURTHER RESOLVED, that APPLICANT has reviewed the project and has adequate staffing resources to deliver and complete the project within the schedule set forth in the RTIP Project Programming Request (PPR) form of the project application, attached to this resolution. BE IT FURTHER RESOLVED, that APPLICANT is an eligible sponsor of projects in the State Transportation Improvement Program. BE IT FURTHER RESOLVED, that APPLICANT is authorized to submit an application for State Transportation Improvement Program funds for PROJECT. BE IT FURTHER RESOLVED, that there is no legal impediment to APPLICANT making applications for Regional Improvement Program funds. BE IT FURTHER RESOLVED, that there is no pending or threatened litigation which might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT. BE IT FURTHER RESOLVED, that APPLICANT authorizes its Executive Director, General Manager, City Manager or designee to execute and file an application with MTC to program Regional Improvement Program funds into the RTIP, for the projects, purposes and amounts included in the project application attached to this resolution. BE IT FURTHER RESOLVED, that a copy of this resolution shall be transmitted to MTC in conjunction with the filing of the APPLICANT application referenced herein. DULY AND REGULARLY ADOPTED this date of Bch of December, 2009. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor RESOLUTION NO. 2009-129 Attachment A RE: A REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2009-2010 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIANBICYCLE PROJECT FUNDING Findings Page 1 of 2 1. That the City of Rohnert Park is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the City of Rohnert Park legally impeded from undertaking the project described in "Attachment B" of this resolution. 2. That the City of Rohnert Park has committed adequate staffing resources to complete the project described in Attachment B. 3. A review of the project described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project. 4. -Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested. 5. That the project described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.). 6. That as portrayed in the budgetary description of the project in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project. 7. That the project described in Attachment B are for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Rohnert Park within the prior five fiscal years. 8. That the project described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such.as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seg.). Findings Page 2 of 2 9. That any project described in Attachment B that is a "Class I Bikeway," meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual. 10. That the project described in Attachment Bare ready to commence implementation during the fiscal year of the requested allocation. 11. That the City of Rohnert Park agrees to maintain, or provide for the maintenance of, the project and facilities described in Attachment B, for the benefit of and use by the public. RESOLUTION NO. 2009-129 Attachment B Page 1 of 2 TDA Article 3 Project Application Form Fiscal Year of this Claim: FY 2009-10 Applicant: City of Rohnert Park Contact person: Eydie Tacata Mailing Address: 130 Avram Avenue Rohnert Park, CA 94928 E -Mail Address: etacata(a rpcity.org Telephone: (707) 588-2205 Secondary Contact (in event primary not available) Patrick Barnes E -Mail Address:' pbarnes a()rpcity.orq Telephone: (707) 588-2234 Short Title Description of Project: 2009 Bike Path Striping Project Amount of claim: $120.000 Functional Description of Project: Installation of new and replacement of existing Class II bike lanes totalling approximately 4.2 larie-miles as part of pavement resurfacing project on Redwood Drive Commerce Boulevard, Snyder Lane, Southwest Boulevard, Seed Farm Drive and Enterprise Drive in Rohnert Park. Proiect includes striping and pavement markers. Financial Plan: List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction, inspection, contingency, audit). Use the table below to show the project budget. Include prior and proposed future funding of the project. If the project is a segment of a larger project, include prior and proposed funding sources for the other segments. Proiect Elements: Desiqn, construction, inspection, contingency and project management. Funding Source All Prior FYs Application FY Next FY Following FYs Totals TDA Article 3 $0 $120,000 $0 $0 $120,000. list all other sources: 1. TFCA $26,800 $26,800 2. Gas Tax $13,200 $13,200 3. 4. Totals $0 $0 $0 $0 $160,000 0 Attachment B Page 2 of 2 TDA Article 3 Proiect Application Form (continued) Project Eligibility: YES?INO? A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate .date approval is anticipated). YES B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. NO C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov). . YES D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO," provide an explanation). YES E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that include construction). YES F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and year) September 2009 YES G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name: YES Transportation Enhancement (TE) Application (PSR Equivalent) TE funds are federal funds and must follow federal funding guidelines and environmental (NEPA) processes. All projects must have an approved eligible application prior to programming in the RTIP. PART ONE: GENERAL PROJECT INFORMATION X RTIP TE ITIP TE Is the project within Caltrans Right of Way? Yes❑ No®. Are you using Recovery Act TE funds? Yes ❑ No Does this project partner with or commit to employ the services of a Community Conservation Corps or the California Conservation Corps? Yes® Non. If you answered yes to the above question please list the contact information for the corps. Corps Name: North Bay Conservation Corps Contact Name:- Marilee Eckert Phone No.: (415) 454-4554 x. 278 Corps Name: California Conservation Corps Contact Name: Mark Rathswohl Phone No.: (916) 341-3139 PROJECT TITLE: Copeland Creek Bike Path Reconstruction - IMPLEMENTING AGENCY Administrator/person with day- to-day responsibility for implementing project (Name, title, agency, address, phone, fax, email) Patrick Barnes, Deputy City Engineer City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 Tel: (707) 588-2234 Fax: (707) 794-9242 E-mail: pbames@rpcity.org Person who can answer questions about this application (Name, title, phone, fax, email) Eydie Tacata, Management Analyst City of Rohnert Park Tel: (707) 588-2205 Fax: (707) 794-9242 E-mail: etacata@rpcity.org (Round dollars to nearest thousands) TE FUNDS REQUESTED $669.675.00 State Match (11.47%) Local Match (if Required) $ TOTAL TE PROJECT COST $669,675.00 ® TE is a stand-alone project. ❑ TE is part of a larger project. ame, title, agency, address, phone, tax) IF TE IS AN ENHANCEMENT TO A LARGER PROJECT, DESCRIBE LARGER PROJECT (if larger project is programmed, provide PPNo, EA, Project Title; if not currently programmed, describe the project) N/A Total Project Cost $ 669,675.00 PROJECT SCOPE OF PROPOSED TRANSPORTATION ENHANCEMENT ACTIVITIES (Describe the project's location, limits of work, size, etc. Not the justification or benefits). This project consists of: • Reconstruction of approximately 3915 LF of existing deteriorated Class I bicycle/pedestrian path along Copeland Creek (Note: these are non-contiguous segments) • Replacement of approximately 740 LF concrete sidewalk with a new asphalt bicycle/pedestrian path along Copeland Creek • Removal of non-native vegetation between the reconstructed/new path segments and Copeland Creek. • Planting of native vegetation where re -landscaping is needed along the reconstructed and new path segments TE Application Page 1 October 2009 The project segments to be reconstructed on the south side of Copeland Creek include: • Commerce Blvd. to approximately 435 ft. east of Commerce Blvd. • 900 ft. east of Commerce Blvd. to approximately 1250 ft. east of Commerce Blvd. (Rohnert Park City Hall to Copeland Creek bike/ped bridge south of Hunter Drive @ Enterprise Drive) • Snyder Lane to 1575 ft. east of Snyder Lane (eastern City limits at Sonoma State University) The project segments to be constructed/reconstructed on the north side of Copeland Creek include: 165 ft. east of Commerce Blvd. to approximately 370 ft. east of Commerce Blvd. 370 ft. east of Commerce Blvd. to approximately 1105 ft. east of Commerce (Replacement of Y wide concrete sidewalk with asphalt path) 1450 ft. west of Seed Farm Drive to Seed Farm Drive (Copeland Creek bike/ped bridge south of State Farm Drive @.Enterprise Drive to Seed Farm Drive) NEED AND PURPOSE (Describe how is project above and beyond a standard transportation project) The Copeland Creek Bike Path is a Class I bike and pedestrian path serving residents, students and commuters travelling between activity centers along and adjacent to the path, including: commercial uses (e.g. restaurants, neighborhood commercial services, shopping, employment) at the east end at Commerce Boulevard; multi -family and senior housing throughout its length; public facilities (Rohnert Park City Hall and Rohnert Park Community Center); 3 schools (1 elementary, 1 alternative school and 1 high school) within 500 feet of the path; and Sonoma State University at the path's eastern end. The City regularly receives requests from citizens, Sonoma State University students and staff, Cotati-Rohnert Park School District staff, and attendees of the Rohnert Park Bicycle Advisory Committee, to fix the most deteriorated segments of the Copeland Creek Bike Path. They cite pavement problems such as extensive rutting wide enough to catch bicycle tires and cause accidents. Trip -and -fall hazards have been identified along the path, particularly in the concrete sidewalk section, caused by tree roots and soil expansion. Staff have evaluated the bike path conditions and confirm that for the segments that are proposed for this project, the pavement has deteriorated such that repairs such as crack sealing, patching and even maintenance overlays will have little to no benefit, and reconstruction is necessary to restore the path to its full utility. This reconstruction project is not a required mitigation for a larger project, nor is it an incidental and routine part of a new transportation project. By reconstructing the bike and pedestrian path, the project will restore usefulness and safe conditions to the most well -travelled, east -west alternative transportation facility in Rohnert Park. The aesthetics and safety of the travel experience will also be enhanced with the removal of invasive, non-native species that now crowds out existing native species, hides the views of the creek, creates path obstacles, and heightens perceptions of compromised personal safety along the path. RELATIONSHIP (TE projects must have a relationship to surface transportation; describe relation to surface transportation) The Copeland Creek Bike Path Reconstruction will restore utility and safety to the Copeland Creek Bike Path, which is a major part of Rohnert Park's surface transportation system, and provides a non -motorized Class I facility as an alternative to the east -west arterials of Rohnert Park Expressway, Southwest Boulevard and East Cotati Avenue. The Copeland Creek Bike Path directly links to the only north -south arterial (Snyder Lane) and 3 of 6 the north -south collectors (Commerce Blvd., Seed Farm Drive, and Country Club Drive) on the west side of Hwy. 101 in Rohnert Park. CONFORMANCE (Describe conformance with Route Concept Report or Transportation Corridor Report and District System Management Plan - ITIP projects only) N/A CONTEXT SENSITIVE SOLUTIONS (Describe how project reflects Directors policy - [TIP projects only) N/A TE Application Page 2 October 2009 ALTERNATIVES CONSIDERED Two alternatives to pursuing a reconstruction project for the Copeland Creek Bike Path are: • Alternative 1: Do nothing. • Alternative 2: Continue with repair and maintenance activities such as crack sealing and patching. • Alternative 3: Overlay the path. Alternatives 1 and 2 pose liability issues as the pavement deteriorates further and bicyclists and pedestrians who choose to use the path risk injury or property damage. Reduced path use as bicyclists and pedestrians avoid the path because of safety and aesthetic reasons may also result from Alternatives 1 and 2 above. Alternative 3 — a bike path overlay — would restore usefulness to the bike path; however, full reconstruction of the failing segments would result in a more durable facility, as soil stabilization would be part of the reconstruction, which would not be the case with an overlay. Futhermore, an overlay would not be an eligible activity for Transportation Enhancement funds. WHICH OF THE 12 TE CATEGORIES DOES THE PROJECT ENCOMPASS? (May be more than one.) http://www.dot.ca-gov/hqrTransEnhActiTransEnact.htm 1. ® Provision of facilities for pedestrians and bicycles 2. ❑ Provision of safety and educational activities for pedestrians and bicyclists. 3. ❑ Acquisition of scenic easements and scenic or historic sites (including historic battlefields). 4. ❑ Scenic or historic highway programs (including the provision of tourist and welcome center facilities). 5. ® Landscaping and other scenic beautification. 6. ❑ Historic preservation. 7. ❑ Rehabilitation and operation of historic transportation buildings, structures, or facilities (including historic railroad facilities and canals). 8. ❑ Preservation of abandoned railway corridors (including the conversion and use of the corridors for pedestrian. or bicycle trails). 9. ❑ Inventory, control, and removal of outdoor advertising. 10. ❑ Archaeological planning and research. 11. ❑ Environmental mitigation (i) To address water pollution due to highway runoff; or (ii) Reduce vehicle -caused wildlife mortality while maintaining habitat connectivity. 12. ❑ Establishment of transportation museums. PROJECT LOCATION MAPS (Provide Location Map of project in State/Region and Area Specific Map) (See attached) TE Application Page 3 October 2009 Prepared by Eydie Tacata . Agency City of Rohnert Park PROJECT COMPONENT • E&P (PA&ED) • PS&E • Right of Way Capital • Right of Way Support" • Construction Support* Construction Capital PART TWO: FUNDING Phone (707) 588-2205 (round to nearest $1,000s) RTIP $89.290.00 $89,290.00 $491,095.00 TOTAL PROJECT COSTS of way and construction support are for Caltrans implemented Title Management Analyst FAX (707) 794-0494 ITIP OTHER LS 1 $15000.00 $15000.00 2 Mobilization & project signs EA 1 $22000.00 $22000.00 3 Clearing and grubbing; removal of non-native species, replanting ITEM ESTIMATE - CONSTRUCTION CONTRACT ITEMS $669,675.00 1 SWPPP LS 1 $15000.00 $15000.00 2 Mobilization & project signs EA 1 $22000.00 $22000.00 3 Clearing and grubbing; removal of non-native species, replanting LS 1 $53,600.00 $53,600.00 5 . Snyder Lane to 1575 ft E of Snyder Lane (S path) reconstruction LS 1 $115,250.00 $115,250.00 6 Replace 5' wide concrete sidewalk with asphalt path 370 ft E of Commerce to 1105 ft E of Commerce (N path) LS 1 $56,800.00 $56,800.00 7 165 ft E of Commerce to 370 ft. E of Commerce (N path) reconstruction LS 1 $19,350.00 $19,350.00 8 900 ft. E of Commerce to 1250 ft. E of Commerce (S path) reconstruction LS 1 $22,500.00 $22,500.00 9 Commerce to 435 ft E of Commerce (S path) reconstruction LS 1 $35,450.00 $35,450.00 10 1450 ft. W of Seed Farm Drive to Seed Farm Drive (N path) reconstruction LS 1 $106,500.00 $106,500.00 Contingency (%) $44,645.00 MAINTENANCE (The enhancement must be maintained in a functional and operational manner as its intended purpose for the expected life cycle for the type of project. If it is not maintained in such a manner, reimbursement of all or a portion of the enhancement funds may be required). Who will maintain? City of Rohnert Park I What is the source of maintenance funds? General Fund If project is within Caltrans right of way, must be signed by Deputy District Director, Maintenance DDD Maintenance: TE Application Page 4 October 2009 Date: PART THREE: INFORMATION AND ASSURANCES Please note the application must be signed by the TE project sponsor below for the project to be considered for funding. The information below is provided to notify all project sponsors of the criteria that shall be used in the selection of eligible TE projects. For TE proiects proposed for funding from American Recovery and Reinvestment Act of 2009 Assembly Bill X3-20 added Sections 2420-2423 to the Streets and Highways Code which requires that transportation projects proposed for transportation enhancement activities using federal funds provided specifically by the American Recovery and Reinvestment Act of 2009 be programmed and allocated based on the following priorities: (1) In programming and allocating these funds, the department and the metropolitan planning organizations, county transportation commissions, and regional transportation agencies shall give -priority to the sponsors of eligible projects that partner with, or commit to employ the services of, a Community Conservation Corps or the California Conservation Corps to construct or undertake the project, provided those projects meet the requirements of the American Recovery and Reinvestment Act of 2009. (2) After all eligible projects have been selected pursuant to paragraph (1), the department and the metropolitan planning organizations, county transportation commissions; and regional transportation agencies shall next give priority to projects that provide facilities for pedestrians and bicyclists, provided those projects meet the requirements of the American Recovery and Reinvestment Act of 2009. (3) After all eligible projects have been selected pursuant to paragraph (2), the department and the metropolitan planning organizations, county transportation commissions, and regional transportation agencies may fund any project eligible in accordance with paragraph (35) of subdivision (a) of Section 101 of Title 23 of the United States Code. For proiects proposed for funding with all federal TE funds Senate Bill 286 (Chapter 373, Statutes of 2008) added Sections 2370-2374 to the Streets and Highways Code which requires the selection of all TE projects to be based on projects which partner with, or commit to employ the services of a Community Conservation Corps or the California Conservation Corps. The department, in consultation with Community Conservation Corps, the California Conservation Corps, the commission, regional transportation planning agencies, county transportation commissions or authorities, and congestion management agencies, developed the following criteria that give priority in the selection of TE projects. The information below is provided to project sponsors to assist them in understanding how projects will be selected. Regional transportation planning agencies, county transportation commissions or authorities, and congestion management, agencies, when selecting candidates for transportation enhancement projects, shall utilize the selection criteria below. The RTPAs are required to use the following criteria in prioritizing and selecting TE projects for programming in the Regional Transportation Improvement Programs (RTIP): (1) TE eligible projects whose sponsor is partnering with, or has agreed to employ the services of a Community Conservation Corps or the California Conservation Corps (collectively referred to as corps), shall be selected first for funding (the scope of the work performed by the corps will be identified in page 6 of the TE application); (2) After all TE eligible projects described in paragraph (1) have been selected for funding; the remaining eligible TE projects may be selected. TE Project candidates that meet the following specific categories are exempt from the above selection criteria and may compete on an equal basis with all project candidates in category (1) above: (a)r Projects that have been selected and programmed in a RTIP prior to June 25, 2009. (b) Projects for which no corps will*partner with the sponsor or agree to provide services. A project sponsor can request this exemption only by certifying on the TE Application, with the concurrence of the California Conservation Corps and the California Association of Local Conservation Corps, which the sponsor notified both organizations about the available project, but that no corps in the state was prepared to serve as a partner or provide services. TE Application Page 5 October 2009 The department, regional transportation planning agencies, county transportation conunissions or authorities, or congestion management agencies shall be authorized to enter into cooperative agreements, grant agreements, or procurement contracts with Community Conservation Corps pursuant to the simplified contract requirements authorized by Section 18.360) of Title 49 of the Code of Federal Regulations in order to enable community conservation corps to utilize transportation enhancement project funds. Section 2370(a) of the Streets and Highways Code is specific as to which organizations can be considered as a Community Conservation Corps or the California Conservation Corps. "Community Conservation Corps" shall have the same meaning as defined in Section 14507.5 of the Public Resources Code. Information regarding these organizations is available on the internet at: littp•//www consry ca.gov/dor/ ratg its/Pages/iccc.aspx littl2://Nvww.ccc.ca.gov/PARTNF,R/PAP,TNERS.HTM www.calcc.or� For the RTPA: Conservation Corps Partner Contact use only: O�A corps can participate on the following items of (Phone number) and the contact for the corps is: Name ❑ This project is exempt under category (b) above. This exemption allows the project to compete on an equal basis with all other project candidates in the region. Concurred hi by: California C )nservation�Corps contact (Print Namejll . f� _ (Signa_turq) _ Tr1 1� Date �7 l-GWY� CG»C�fJc���rn�o� �5 �or� ,J� J wyj»,- ` California Association of Local U (Signature) Date Conservation Corps contact (Print Name) RTPA Conservation Coips Partner Contacts For Transportation Enhanceinent Projects "rte CCG COrit ctTitlB hB� Fhcne=Nutnifers ; e �2 y :a I Ad�tess California Conservation Corps Chief of Field Operations Mark Rathswohl 916-341-3139 Mark Rathswohl ccc.ca. ov California Association of Local Conservation Corps (representing the Association Manager Community Conservation Cors) Scott Dosick 916-285-8743 manager@calce.org Project Implementing Agency possesses legal authority to nominate this transportation enhancement and to finance, acquire, and construct the proposed project; and by formal action (e.g., a resolution) the Implementing Agency's governing body authorizes the nomination of the transportation enhancement, including all understanding and assurances contained therein, and authorizes the person identified as the official representative of the Implementing Agency to act in connection with the nomination and to provide such additional information as may be iequii•ed. Project Implementing Agency will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility (ies) or activity. With the approval of the California Department of Transportation, the Implementing Agency or its successors in interest in the property may transfer the responsibility to maintain and operate the property. Project Implementing Agency will give the California Department of Transportation's representative access to anid the right to examine all records, books, papers, or documents related to the transportation enhancement activity. Project Implementing Agency wilt comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation, CTC Guidelines, FHWA Transportation Enhancement Guidance and any other federal, state, and/or local laws, rules and/or regulations. . TEApplka6o" Page 6 October 2009 ilwdepart i o.4, regional tiviv "patim agencies, ricies, county transportation cammlssiona (w in.Whorities., ()rc6Ag6,tioji m spo Te nt. COIIlt0CVS With geheies shall be-�uthbrliyt.d to enter into toqpenuive acyreerrienv% grant 911 ements,orprOCUrettIL Comm' ullity Ciiniervati'm , Corps purt"ugritto the sirnplified contract requirements authorized by Suction 18360) ofTille 49 of the Code of Peden, I OianhIfions. , in&dcrI6ehable-coojmq iify conservation corps to utilize trahsPortatio)l efthaticeinOt Pejojeef funds. of Strc�-;s,ijctd Highways Code is specific its W to or-eaniiations can be cofisider,ed as q C Section ommunity Coliservafion Coq)s.or die Cizlifornla CQriseivation Corps,-"ominunity CiinscrvationCurps!'sball have thesame mein ,6riga3,defined in, Section 14507,5 6f the Pub11C,ltQsoure vailAle ami the vnlernel ar, Litv: tr°4vcnlae.ort~r For the RXPA: Conservation Cores Partner Coftmet use 41t)ly: cojr. can patic-ipaie on tl)e rolloNvin-.4ciiis- of Nvork! Nnnic and the contact f0f the corps is- . ........ . . ..... . (Name project �e.v L -w0ject (a comocte on an equal basis %v" alt �3� 'Inq p 51i r 10, xmdcr-calevo*� above. This 'I alG v s j 1 1 lji� other project candidates in die re;mon- Comoro ii) by: Ca bate CO Iffirnia Assoe'llitim of LQ�aj (Sklult.ure) T.11A Conmlation Cops I'miner Cmitael ,7 �AGt 'P6 .Dame 1,-,� - , 1:,,' neNumber -, r6 '� _SlAddmst..- Caijrij!nia ColuoiVallawcolpt 'Chtef.qf F161d Opqitubm i ComorV6tj6ii flt6p(6 eijIl6§jha =A.ssa;Wiqh Man Caniinuntycattiseretioai'CCifps) SCotl 06SAk I SIC -2851E !!L, a haLLtftcalc�o A Project Tn)plcin&Itftg am0 Agency possq�si$s legal tfuillorhy to nomin-me this trportation enhancement 040, c ice- q , an - , 't . o - S . 14 f6iiat'actIon ti,resol6lionj. the fim npleentirka: gencyt go11ve iiibaij. S; fe tilt mn.an, �tlu 1011Z :Ideini&I 6601ciiil t`('q'k`e x,iiiiative ort he linplment4ig Agency to tietitj connemion with: chi nqminaiiat il4idt rovi&5tidi ' :asiEii>iontsIiiifojtitavbert;giiired_ T.rczjOct Tmljlehienibtg, Agency will , mairita in -md,operalq, the p -opicrty Iuired, de,�vlopedrebabilitate'd, m. tersioevd for the life bfilie With the. approval 1 1.6 f 1he Call f6mla Departaiciii offrailsi),ortaxon, the sueecssors in t, I %poll jbi .1 jr, l. maintain I Ol. s aintain and operate the PTOP Project Impleinenting-AmIcy Nvill give dle,Uifurnkfljcparmient or.1 . mnspni-tufloWs repmwiqtm!vviq ess Lp, and* right to "exarraiiicAIrccorclS:boc .,papm' FIL i;� tion 6hamement activity; P 116.1ble vvii h Imavisi dris bf tile Calif finmia niVitronmerad Qijalii Act. the, 110i . pli , . . National Envirounienial'Pol icy Ih�.-Anieiid-4n8`MLb DIPIjili(its Act, Quid6llm -for Atchntmlogy:and Hist6ric Preicrv4dtiod, -Glt 011idelimis, FfNVA'rrari;;portation Eriliaocement Guidance and-aliy-4ce federal; srntc; TF`41ARZI . 5;rl� Page a .e If TE funds or projects are used for other than the intended enhancement purposes as defined by federal or state regulations or guidelines, the implementing agency may be required to remit all state and federal enhancement funds back to the state. I certify that the information contained in this transportation enhancement activity application, including required attachments, is accurate and that I have read and understand the important information and agree to the assurances on this form. Signed (TEA Administering Agency Representative) Printed (Name and Title) Administering Agency Date For State Projects: Upon receiving an eligibility determination, a Project Nomination Sheet must be submitted to the District for programming. TE Application October 2009 Page 7 COPELAND CREEK BIKE PATH RECONSTRUCTION Proposed project segments between Commerce Boulevard and Seed Farm Drive SCALE I c 5<,000 LEGEND _ Reconstruction of existing asphalt path Soo � o 500 t.aoa 1,800 Replace concrete sidewalk with new asphalt path FEET COPELAND CREEK BIKE PATH RECONSTRUCTION Proposed project segment between Snyder Lane and Sonoma State University SCALE 1. 5,000 LEGEND 5W 0 500 11000 1.501) Reconstruction of existing asphalt path FEET STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION PROJECT PROGRAMMING REQUEST DTP -0001 (REV. 8/09) General Instructions New Project F] Amendment (Existing Project) Date: 12/04/09 C,'altrans Districtl EA _` = .fl?N . r MP0,lD �, T.CRP,No. : 04 County,,,.- RoutelCorridor�Pro'ect. Sponsor/Lead A "enc " = MPO,' - Element,p SON City of Rohnert Parki MTC LA Pro ect Title Copeland Creek Bike Path Reconstruction PM' Bk P,M%Ahd Pro'ect M 'rJContact, 'Phone ;r1711: E-mail Address_ Patrick Barnes 1 (707) 588-2234,1- pbarnes@rpcity.org Location, Project Limits, Description, Scopeof Work; Legislative; Description u; Located in Rohnert Park, the project consists the reconstruction of various segments of the Copeland Creek Bike Path between Commerce Boulevard and the eastern City limits of Rohnert Park at Sonoma State University. The scope of work includes environmental,` design, PS&E, project management, construction engineering, and construction. The construction work consists of reconstruction of approx. 2915 LF of existing `Component : '` ` I.,;Irnplementin A enc , ; s .,. "'Reimbursements PA&ED City of Rohnert Park PS&E. City of Rohnert Park Right of Way City of Rohnert Park Construction lCity of Rohnert Park Legislative ,Districts Assembly: 6th I Senate: 3rd Congressional: 16th Purposeand Need The purpose of the project is to reconstruct the most badly deteriorated sections of the Copeland Creek Bike Path in order to restore utility and safety to this major part of Rohnert Park's alternative transportation system. The path serves residents, students and commuters traveling between commercial uses, neighborhood services, multi -family housing, public facilities such as City Hall and three schools, including Sonoma State University, which is also a major employer in Sonoma County. City staff regularly receive complaints from citizens, University and school district staff, and students who use the Copeland Creek Bike Path and are concerned about its condition. Pro•ect'Benefits By reconstructing the path and providing a smooth travel surface, project will restore utility and safety to the most well -traveled, east -west alternative transportation facility in Rohnert Park. The aesthetics and safety of the travel experience will also be enhanced with the removal of invasive, non-native species that now crowds out existing native species, hides the views of the creek, creates path obstacles, and heightens perceptions of compromised personal safety along the path. Project'Ml'estone Project Study Report Approved 08/01/10 Begin Environmental (PA&ED) Phase 08/01/10 Circulate Draft Environmental Document 1Docum6ntTy0e CE/CE 09/01/10 Draft Project Report 09/01/10 End Environmental Phase (PA&ED Milestone) 10/01/10 Begin Design (PS&E) Phase 11/01/10 End Design Phase (Ready to List for Advertisement Milestone) 02/01/11 Begin Right of Way Phase 01/01/11 End Right of Way Phase (Right of Way Certification Milestone) 04/01/11 Begin Construction Phase (Contract Award Milestone) 07/01/11 End Construction Phase (Construction Contract Acceptance Milestone) 09/01/11 Begin Closeout Phase 10/01/11 End Closeout Phase (Closeout Report) 12/01/11 ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 orTDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS -89, Sacramento, CA 95814. STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROJECT PROGRAMMING REQUEST DTP -0001 (REV. 8/09) Date: 12/04/09 "P roj o-, County. -CT District P140 1CR0'NEA SON 04 Project Title:'lCopeland Creek Bike Path Reconstruction Fund No. 1: 1 Program Code Existing Funding Component Prior 10/11 11/12 12113 13/14 14/15 15/16+ Total Funding Agency E&P(PA&ED) PS&E 777 RNV SUP (CT) CON SUP (CT) R/W CON TOTAL Proposed Funding Notes E&P(PA&ED) 89,290 I PS&E 89,290 89,290 R/WSUP (CT) CON SUP (CT) RM CON 491,095,—1 1 "491,095 —669,67$ TOTAL 178,580 491,0951 " ' , I ' ' I 1 —.7 Fund No. 2: 1 Program Code Existing Funding Component Prior 10111 11/12 12113 13/14 14/15 15/16+ Total Funding Agency E&P(PA&ED) PS&E RNV SUP (CT) CON SUP (CT) RM CON TOTAL Proposed Funding Notes E&P(PA&ED) PS&E RM SUP (CT) CON SUP (CT) RM CON 1TOTAL............. 1 of Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) held on the 2"d & 4d' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & VISED Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", 12/08/09 City Council Agenda synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas ITEM NO. 6.3 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets RESOLUTION NO. 2009-129 with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 8, 2009 Department: Development Services Submitted By: Eydie Tacata, Management Analyst (Name & Title) Submittal Date: December 4, 2009 Agenda (Subject only) Title: Authorizing a Request to the Metropolitan Transportation Commission for the Allocation of Transportation Enhancement (TE) Funding through the 2010 Regional Transportation Improvement Program (RTIP) Requested Council Action: Consider approval of the resolution to authorize a request to the Metropolitan Transportation Commission for the Allocation of Transportation Enhancement (TE) Funding through the 2010 Regional Transportation Improvement Program (RTIP) Summary: The Metropolitan Transportation Commission (MTC) works in cooperation with county Congestion Management Agencies (CMA) and Caltrans to develop and submit the Bay Area region's proposed projects for the upcoming 2010 Regional Transportation Improvement Program (RTIP). The 2010 RTIP includes about $26 million in fund programming capacity from the Transportation Enhancement (TE) program, which is Federal funding for transportation -related capital improvement projects that enhance quality -of -life, in or around transportation facilities. The Sonoma County Transportation Authority (SCTA) has $1.14 million in TE funds for programming. Rohnert Park submitted an application to the SCTA for $669,675 to reconstruct the most deteriorated segments of the Copeland Creek Bike Path. This project was developed by City staff based on several factors, including project fit with the TE program, project size (a minimum $250,000 project is required), ability to partner with a local or State Conservation Corps (priority goes to projects with a commitment to use Conservation Corps services), project deliverability, grant competitiveness, and community demand. On December 3rd, the SCTA Technical Advisory Committee met to determine which of the four projects submitted to the SCTA -- totaling almost $2.65 million in funding requests -- would be programmed for TE funds. One project each from Santa Rosa and Rohnert Park were recommended for programming of TE funding in the 2010 RTIP. In order move the projects along in the programming process, local agencies sponsoring projects must submit a resolution adopted by their governing bodies authorizing the request for an allocation of Transportation Enhancement funding. The SCTA must submit to MTC complete project applications, including adopted resolutions of local support, by December 16`x'. It is recommended that the Council consider adopting the attached MTC -developed resolution of local support in order for the City to access the Transportation Enhancement funding. Enclosures: Staff Report, Resolution, Attachment A to Resolution (RTIP Project Programming Request), Attachment B to Resolution (Local Agency Certification of Assurances) CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time (X) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b COUNCIL AGENDA ITEM STAFF REPORT Background: The Metropolitan Transportation Commission (MTC) works in cooperation with county Congestion Management Agencies (CMA) and Caltrans to develop and submit the Bay Area region's proposed projects for the upcoming 2010 Regional Transportation Improvement Program (RTIP). The 2010 RTIP includes about $26 million in fund programming capacity from the Transportation Enhancement (TE) program. These Federal funds are to be used for transportation -related capital improvement projects that enhance quality -of -life, in or around transportation facilities. The Sonoma County Transportation Authority (SCTA) can program $1.14 million in TE funds. On November 19`h, Rohnert Park submitted an application to the SCTA (attached to Staff Report), requesting $669,675 in TE funds to reconstruct the most deteriorated segments of the Copeland Creek Bike Path. This project was developed by City staff based on several factors, including project fii with the TE program, size of project (a minimum of a $250,000 project is required for RTIP programming), ability to partner with a local or State Conservation Corps (priority is given to projects that utilize Conservation Corps services), project deliverability, grant competitiveness, and community demand. On December P, the SCTA Technical Advisory Committee met to determine which of the four projects submitted to the SCTA -- totaling almost $2.65 million in funding requests -- would be recommended for programming. One project each from Santa Rosa and Rohnert Park were recommended for programming of TE funding in the 2010 RTIP. Issue: MTC has provided a boilerplate resolution for project sponsors, which is submitted as Resolution 2009-" 129 with this Council item. SCTA has advised that the two agencies wishing to access the Transportation Enhancement funding should bring the MTC -drafted resolution of local support to their governing bodies for adoption as soon as possible in order to meet the MTC deadline of December 16. Discussion: About the Copeland Creek Bike Path Reconstruction Project City staff prepared an application for $669,675 in TE funding for design, engineering, and construction phases of the Copeland Creek Bike Path Reconstruction Project. This project consists of: • Reconstruction of approximately 3915 linear feet of existing deteriorated Class I bicycle/pedestrian path along Copeland Creek • Replacement of approximately 740 linear feet of concrete sidewalk with a new asphalt bicycle/pedestrian path along Copeland Creek • Removal of non-native vegetation between the reconstructed/new path segments and Copeland Creek • Planting of native vegetation where re -landscaping is needed along the reconstructed and new path segments The Copeland Creek Bike Path serves residents, students and commuters travelling between activity centers — shopping, neighborhood services, school, employment and civic uses — along and adjacent to the path. Because of its function as a facility for transportation, as opposed to just recreational, uses, it is a good fit for the Transportation Enhancement program. City staff regularly receives requests for repair of the bike path from citizens, Sonoma State University students and staff, Cotati-Rohnert Park School District staff, and attendees of the Rohnert Park Bicycle Advisory Committee. They particularly cite the section adjacent to Rancho Cotate High School, between Sonoma State University and Snyder Lane. Staff have evaluated the bike path conditions and confirm that in many sections, the pavement has deteriorated such that repairs such as crack sealing, patching and even maintenance overlays will have little to no benefit, and reconstruction is necessary to restore the path to its full utility. This project will restore usefulness and safe conditions to the most well -travelled, east -west alternative transportation facility in Rohnert Park. The aesthetics and safety of the travel experience will also be enhanced with the removal of invasive, non-native species that now crowds out existing native species, hides the views of the creek, creates path obstacles, and heightens perceptions of compromised .personal safety along the path. Meeting MTC deadlines for complete project application submission In order to meet the MTC deadline of December 16 for SCTA to submit projects for inclusion in the RTIP, the two agencies recommended for funding allocation (Rohnert Park and Santa Rosa) need to submit their resolutions of local support to their governing bodies for adoption as soon as possible. The resolution of local support has been drafted by MTC. For past fund programming through the MTC, MTC has summarily stated that the resolution of local support may not be modified by the project sponsor. MTC staff have communicated to local agencies through the congestion management agencies that if project sponsors wish to modify the resolution for a special legal reason, there must be discussion between MTC's and the project sponsor's counsels. If the Council determines that it is necessary to modify the resolution, it should be understood that such discussions will take time and City's application will not be complete and submitted in time by SCTA to meet the deadline for inclusion in the RTIP. Recommendation: Staff recommends that the Council consider and adopt the attached resolution in order to comply with the process for accessing federal Transportation Enhancement funding. Transportation Enhancement (TE) Application (PSR Equivalent) TE funds are federal funds and must follow federal funding guidelines and environmental (NEPA) processes. All projects must have an approved eligible application prior to programming in the RTIP. PART ONE: GENERAL PROJECT INFORMATION X RTIP TE [TIP TE Is the project within Caltrans Right of Way? Yes❑ No®. Are you using Recovery Act TE funds? Yes ❑ No ®' Does this project partner with or commit to employ the services of a Community Conservation Corps or the California Conservation Corps? Yes® No❑. If you answered yes to the above question please list the contact information for the corps. Corps Name: North Bay Conservation Corps- Contact Name: Marilee Eckert Phone No.: (415) 454-4554 x. 278 Corps Name: California Conservation Corps Contact Name: Mark Rathswohl Phone No.: (916) 341-3139 PROJECT TITLE: Copeland Creek Bike Path Reconstruction IMPLEMENTING AGENCY Administrator/person with day- (Round dollars to nearest thousands) to -day responsibility for implementing project (Name, title, agency, address, phone, fax, email) TE FUNDS REQUESTED $669.675.00 Patrick Barnes, Deputy City Engineer State Match (11.47°/x) $ City of Rohnert Park 130 Avram Avenue Local Match (if Required) $ Rohnert Park, CA 94928 TOTAL TE PROJECT COST $669.675.00 ® TE is a stand-alone project.. Tel:707 Tel:(707) 588-2234 ❑ TE is part of a larger project. Fax: (707) 794-9242 E-mail: pbarnes@rpcity.org Person who can answer questions about this PARTNER(S) (Name, title, agency, address, phone, fax) application (Name, title, phone, fax, email) Eydie Tacata, Management Analyst City of Rohnert Park Tel: (707) 588-2205 Fax: (707) 794-9242 E-mail: etacata@rpcity.org IF TE IS AN ENHANCEMENT TO A LARGER PROJECT,'DESCRIBE LARGER PROJECT (if larger project is programmed, provide PPNo, EA, Project Title; if not currently programmed, describe the project) N/A Total Project Cost $ 669.675.00 PROJECT SCOPE OF PROPOSED TRANSPORTATION ENHANCEMENT ACTIVITIES (Describe the project's location, limits of work, size, etc. Not the justification or benefits). This project consists of: • Reconstruction of approximately 3915 LF of existing deteriorated Class I bicycle/pedestrian path along Copeland Creek (Note: these are non-contiguous segments) • Replacement of approximately 740 LF concrete sidewalk with a new asphalt bicycle/pedestrian path along Copeland Creek • Removal of non-native vegetation between the reconstructed/new path segments and Copeland Creek • Planting of native vegetation where re -landscaping is needed along the reconstructed and new path segments TE Application Page 1 October 2009 The project segments to be reconstructed on the south side of Copeland Creek include: • Commerce Blvd. to approximately 435 ft. east of Commerce Blvd. • 900 ft. east of Commerce Blvd. to approximately 1250 ft. east of Commerce Blvd. (Rohnert Park City Hall to Copeland Creek bike/ped bridge south of Hunter Drive @ Enterprise Drive) • Snyder Lane to 1575 ft. east of Snyder Lane (eastern City limits at Sonoma State University) The project segments to be constructed/reconstructed on the north side of Copeland Creek include: 165 ft. east of Commerce Blvd. to approximately 370 ft. east of Commerce Blvd. 370 ft. east of Commerce Blvd. to approximately 1105 ft. east of Commerce (Replacement of Y wide concrete sidewalk with asphalt path) 1450 ft. west of Seed Farm Drive to Seed Farm Drive (Copeland Creek bike/ped bridge south of State Farm Drive @ Enterprise Drive to Seed Farm Drive) NEED AND PURPOSE (Describe how is project above and beyond a standard transportation project) The Copeland Creek Bike Path is a Class I bike and pedestrian path serving residents, students and commuters travelling between activity centers along and adjacent to the path, including: commercial uses (e.g. restaurants, neighborhood commercial services, shopping, employment) at the east end at Commerce Boulevard; multi -family and senior housing throughout its length; public facilities (Rohnert Park City Hall and Rohnert Park Community Center); 3 schools (1 elementary, 1 alternative school and 1 high school) within 500 feet of the path; and Sonoma State University at the path's eastern end. The City regularly receives requests from citizens, Sonoma State University students and staff, Cotati-Rohnert Park School District staff, and attendees of the Rohnert Park Bicycle Advisory Committee, to fix the most deteriorated segments of the Copeland Creek Bike Path. They cite pavement problems such as extensive rutting wide enough to catch bicycle tires and cause accidents. Trip -and -fall hazards have been identified along the path, particularly in the concrete sidewalk section, caused by tree roots and soil expansion. • Staff have evaluated the bike path conditions and confirm that for the segments that are proposed for this project, the pavement has deteriorated such that repairs such as crack sealing, patching and even maintenance overlays will have little to no benefit, and reconstruction is necessary to restore the path to its full utility. This reconstruction project is not a required mitigation for a larger project, nor is it an incidental and routine part of a new transportation project. By reconstructing the bike and pedestrian path, the project will restore usefulness and safe conditions to the most well -travelled, east -west alternative transportation facility in Rohnert Park. The aesthetics and safety of the travel experience will also be enhanced with the removal of invasive, non-native species that now crowds out existing native species, hides the views of the creek, creates path obstacles, and heightens perceptions of compromised personal safety along the path. RELATIONSHIP (TE projects must have a relationship to surface transportation; describe relation to surface transportation) The Copeland Creek Bike Path Reconstruction will restore utility and safety to the Copeland Creek Bike Path, which is a major part of Rohnert Park's surface transportation system, and provides a non -motorized Class I facility as an alternative to the east -west arterials of Rohnert Park Expressway, Southwest Boulevard and East Cotati Avenue. The Copeland Creek Bike Path directly links to the only north -south arterial (Snyder Lane) and 3 of 6 the north -south collectors (Commerce Blvd., Seed Farm Drive, and Country Club Drive) on the west side of Hwy. 101 in Rohnert Park. . CONFORMANCE (Describe conformance with Route Concept Report or Transportation Corridor Report and District System Management Plan - ITIP projects only) N/A CONTEXT SENSITIVE SOLUTIONS (Describe how project reflects Directors policy - ITIP projects only) N/A TE Application Page 2 October 2009 ALTERNATIVES CONSIDERED Two alternatives to pursuing a reconstruction project for the Copeland Creek Bike Path are: • Alternative 1: Do nothing. • Alternative 2: Continue with repair and maintenance activities such as crack sealing and patching. • Alternative 3: Overlay the path. Alternatives 1 and 2 pose liability issues as the pavement deteriorates further and bicyclists and pedestrians who choose to use the path risk injury or property damage. Reduced path use as bicyclists and pedestrians avoid the path because of safety and aesthetic reasons may also result from Alternatives 1 and 2 above. Alternative 3 — a bike path overlay — would restore usefulness to the bike path; however, full reconstruction of the failing segments would result in a more durable facility, as soil stabilization would be part of the reconstruction, which would not be the case with an overlay. Futhermore, an overlay would not be an eligible activity"for Transportation Enhancement funds. WHICH OF THE 12 TE CATEGORIES DOES THE PROJECT ENCOMPASS? (May be more than one.) hftp://www.dot.ca.gov/hq/TransEnhAct/TransEnact.htm 1. ® Provision of facilities for pedestrians and bicycles 2. ❑ Provision of safety and educational activities for pedestrians and bicyclists. 3. ❑ Acquisition of scenic easements and scenic or historic sites (including historic battlefields). 4. ❑ Scenic or historic highway programs (including the provision of tourist and welcome center facilities). 5. ® Landscaping and other scenic beautification. 6. ❑ Historic preservation. 7. ❑ Rehabilitation and operation of historic transportation buildings, structures, or facilities (including historic railroad facilities and canals). 8. ❑ Preservation of abandoned railway corridors (including the conversion and use of the corridors for pedestrian or bicycle trails). 9. ❑ Inventory, control, and removal of outdoor advertising. 10. ❑ Archaeological planning and research. 11. ❑ Environmental mitigation (i) To address water pollution due to highway runoff; or (ii) Reduce vehicle -caused wildlife mortality while maintaining habitat connectivity. 12. ❑ Establishment of transportation museums. PROJECT LOCATION MAPS (Provide Location Map of project in State/Region and Area Specific Map) (See attached) TE Application Page 3 October 2009 Prepared by Eydie Tacata Agency City of Rohnert Park PART TWO: FUNDING Phone (707) 588-2205 Title Management Analyst FAX_7071 794-0494 PROJECT COMPONENT COSTS (round to nearest $1,000s) RTIP ITIP OTHER • E&P (PA&ED) $89,290.00 $ $ • PS&E $89,290.00 $ $ • Right of Way Capital $ $ $ • Right of Way Support* $ $ $ • Construction Support* $ $ $ Construction Capital $491,095.00 $ $ TOTAL PROJECT COSTS of way and construction support are for Caltrans implemented projects on PRELIMINARY ITEM ESTIMATE - CONSTRUCTION CONTRACT ITEMS $669.675.00 Item Description Unit Quantity Unit Price Amount 1. SWPPP *LS 1 1 $15000.00 $15000.00 2 Mobilization & project signs EA 1 $22000.00 $22000.00 3 Clearing and grubbing; removal of non-native species, replanting LS 1 $53,600.00 $53,600.00 5 Snyder Lane to 1575 ft E of Snyder Lane (S path) reconstruction LS 1 $115,250.00 $115,250.00 6 Replace 5' wide concrete sidewalk with asphalt path 370 ft E of Commerce to 1105 ft E of Commerce (N path) LS 1 $56,800.00 $56,800.00 7 165 ft E of Commerce to 370 ft. E of Commerce (N path) reconstruction LS 1 $19,350.00 $19,350.00 8 900 ft. E of Commerce to 1250 ft. E of Commerce (S path) reconstruction LS 1 $22,500.00 $22,500.00 9 Commerce to 435 ft E of Commerce (S path) reconstruction LS 1 $35,450.00 $35,450.00 10 1450 ft. W of Seed Farm Drive to Seed Farm Drive (N path) reconstruction LS 1 $106,500.00 $106,500.00 Contingency (%) $44,645.00 MAINTENANCE (The enhancement must be maintained in a functional and operational manner as its intended purpose for the expected life cycle for the type of project. If it is not maintained in such a manner, reimbursement of all or a portion of the enhancement funds may be required). Who will maintain? City of Rohnert Park What is the source of maintenance funds? General Fund If project is within Caltrans right of way, must be signed by Deputy District Director, Maintenance DDD Maintenance: TE Application Page 4 October 2009 Date: PART THREE: INFORMATION AND ASSURANCES Please note the application must be signed by the TE project sponsor below for the project to be considered for funding. The information below is provided to notify all project sponsors of the criteria that shall be used in the selection of eligible TE projects. For TE nroiects proposed for fundine from American Recovery and Reinvestment Act of 2009 Assembly Bill X3-20 added Sections 2420-2423 to the Streets and Highways Code which requires that transportation projects proposed for transportation enhancement activities using federal funds provided specifically by the American Recovery and Reinvestment Act of 2009 be programmed and allocated based on the following priorities: (1) In programming and allocating these funds, the department and the metropolitan planning organizations, county transportation commissions, and regional transportation agencies shall give priority to the sponsors of eligible projects that partner with, or commit to employ the services of, a Community Conservation Corps or the California Conservation Corps to construct or undertake the project, provided those projects meet the requirements of the American Recovery and Reinvestment Act of 2009. (2) After all eligible projects have been selected pursuant to paragraph (1), the department and the metropolitan planning organizations, county transportation commissions, and regional transportation agencies shall next give priority to projects that provide facilities for pedestrians and bicyclists, provided those projects meet the requirements of the American Recovery and Reinvestment Act of 2009. (3) After all eligible projects have been selected pursuant to paragraph (2), the department and the metropolitan planning organizations, county transportation commissions, and regional transportation agencies may fund any project eligible in accordance with paragraph (35) of subdivision (a) of Section 101 of Title 23 of the United States Code. For proiects proposed for funding with all federal TE funds Senate Bill 286 (Chapter 373, Statutes of 2008) added Sections 2370-2374 to the Streets and Highways Code which requires the selection of all TE projects to be based on projects which partner with, or commit to employ the services of a Community Conservation Corps or the California Conservation Corps. The department, in consultation with Community Conservation Corps, the California Conservation Corps, the commission, regional transportation planning agencies, county transportation commissions or authorities, and congestion management agencies, developed the following criteria that give priority in the selection of TE projects. The information below is provided to project sponsors to assist them in understanding how projects will be selected. Regional transportation planning agencies, county transportation commissions or authorities, and congestion management agencies, when selecting candidates for transportation enhancement projects, shall utilize the selection criteria below. The RTPAs are required to use the following criteria in prioritizing and selecting TE projects for programming in the Regional Transportation Improvement Programs (RTIP): (1) TE eligible projects whose sponsor is partnering with, or has agreed to employ the services of a Community Conservation Corps or the California Conservation Corps (collectively referred to as corps), shall be selected first for funding (the scope of the work performed by the corps will be identified in page 6 of the TE application); (2) After all TE eligible projects described in paragraph (1) have been selected for funding; the remaining eligible TE projects may be selected. TE Project candidates that meet the following specific categories are exempt from the above selection criteria and may compete on an equal basis with all project candidates in category (1) above: (a) Projects that have been selected and programmed in a RTIP prior to June 25, 2009. (b) Projects for which no corps will partner with the sponsor or agree to provide services. A project sponsor can request this exemption only by certifying on the TE Application, with the concurrence of the California Conservation Corps and the California Association of Local Conservation Corps, which the sponsor notified both organizations about the available project, but that no corps in the state was prepared to serve as a partner or provide services. TE ApplicaBon Page 5 October 2009 The department, regional transportation planning agencies, county transportation commissions or authorities, or congestion management agencies shall be authorized to enterinto cooperative agreements, grant agreements, or procurement contracts with Community Conservation Corps pursuant to the simplified contract requirements authorized by Section 18.360) of Title 49 of the Code of Federal Regulations in order to enable community conservation corps to utilize transportation enhancement project funds. Section 2370(a) of the Streets and Highways Code is specific as to which organizations can be considered as a Community Conservation Corps or the California Conservation Corps. "Community Conservation Corps" shall have the same meaning as defined in Section 14507.5 of the Public Resources Code. information regarding these organizations is available on the internet at: littp://www.consrv.ca. ovg /dor/grants/Pages/iccc.aspx httn://Nvww.ccc.ca.gov/PARTNER/PARTNER3.HTM www.calcc.org For the RTPA: Conservation Corps Partner Contact use only: E�CA corps can participate on the following items of (Phone number) ahs Ve and the contact for the corps is: U�Iame) ❑ This project is exempt under category (b) above. This exemption allows the project to compete on an equal basis with all other project candidates in the region. Concurred in by: California Conservation Corps contact (Print Name),(Signature) Date California Association of Local (Signature) Date Conservation Corps contact (Print Name) RTPA Conservation Cozps Partner Contacts For Transportation Enhancement Projects ;� xr ,mayCCGGontackTiklea�ict f'' ' T=`. "" "S-'7�5` �L`.' di`Y��"'i'"t,.. �f �T ` SJ ^'��` `Ve-y- +' < •�' ��� Q :' ,�Y`F .'' '<SJC _. ,ta QY'Y� 1' Q `T 'gggt T..::. California Conservation Corps Chief of Field Operations Mark Rathswohl 916-341-3139 Mark Rathswohl@ccc.ca.gov California Association of Local Conservation Corps (representing the Association Manager Community Conservation Cors) Scott Dosick 916-285-8743 manager@calcc.org Project Implementing Agency possesses legal authority to nominate this transportation enhancement and to finance, acquire, and construct the proposed project; and by formal action (e.g., a resolution) the Implementing Agency's governing body authorizes the nomination of the transportation enhancement, including all understanding and assurances contained therein, and authorizes the person identified as the official representative of the Implementing Agency to act in connection with the nomination and to provide such additional information as may be required. Project Implementing Agency will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility (ies) or activity. With the approval of the California Department of Transportation, the Implementing Agency or its successors in interest in the property may transfer the responsibility to maintain and operate the property. Project Implementing Agency will give the California Department of Transportation's representative access to and the rightto examine all records, books, papers, or documents related to the transportation enhancement activity. Project Implementing Agency will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation, CTC Guidelines, FHWA Transportation Enhancement Guidance and any other federal, state, and/or local laws, rules and/or regulations. 7EAppricdon Page 6 October 2009 re,ionaI transportation plannngagencies, towify transportation wmkissOns)r atithorit les, ar conV A tion el,,itive agreements. grant agreemeijis, or procuretnenteonitacti xvith. mallagelliclit agenies shall bc-au(Itod7.ed to enter into wrip Community ConserVation, Corps'ptlrsuihL 10 the, simplified contract requirements authorized bySection I.3.3.60) o1fTitle 49,O the Code of Federal Keelliqtionsin order to en I able ctwilrnunity, conservation corps v) utilize, mansportation Lbbatir"n"'it P64ect. M I rt&s: Section '-?Pjo(a) Ilfthe StTcL,;s I and FjiahWa<,s Godc is -,,pecific as io which org,"lizAtiLins can be colisidei6f as. a.iQ0mmljj)ity* Conservation Corps or the. Califurnia.tonservadon CorpS. "(AmInUniN Conservation Corps",,Nall have the, -Suille imewititims-defined tit. Scctic?n 1)5(17.4 trf lite , Oubl!6.kesourceSCC)de.,Illfdl-lllal'[On M;Urdmg fliese otunizations is aval 'I able Ott the I. internet at jttrt''�tittC LV GOatSr� ed c. N E f N F R 5 al�—,,M Fur tile RITA-, 911. Corps Varincr,Niltact 0c Wily: cogs can participate Santa corps: ----- and the contact for the corps is. (Name) (Ehone nuq&er ........... asis 4-ith all other In is �3x �,7c rhjiscxe fi ipTaOu'v;s !tie project if, c milete onan equal b proiLet eandidaics in the,reglt)n. CorlutIfTed ill by Jig) oforpia , Conservation t Corps co I mact (Print Nme) (Sigjlawr4) Date Calirornia Association. of'Local Conservation Cog)$ WnLa& (Pi-inMinle) RTIIA, Consmation Cori)s Partner Contacts FoT Tiarisoortatiw Enhancerrteiit Prqjecis AGr:N6Y GContact.Title a I rl Name, Phoneftrnber Email Addoms J'Cafifofrfia Conservation Corps k Ratriswohl I g1t1-341.3139 Mark RuthsA16higi.cmda-gov I California Assocciallorl of Lo;mol Conservation Corps (repnesen4mg the AsSOOiOliOft M-300elf Scou'Dosick I ealcto Project filiplemefitifia Aged6y.poss4sses, legal authority to 6011inate [his, ttamportation enlianqe1fient and,td rtIrahce, ';Idqx,tirc, and and bx- formal tj -cowtruet ti pf'oposed pr -ni3ininatiorroif the transpiortfitioll enhaticement. includin.- all undersiandinertrod as, mirancess cojtiain"ed thcreiti,,100 4 41 rize'S the.;icrsclri d Vide sudl, entr gil �jj old officiarrepresentative, c�r the Ittiplunient�ng Agency M act f) cQnnectn, vh, the nclininafion 4111 A 1 Fro identified iiovit additional i4furmatiQ11 i* may be reqiiircd. lern" a ac for Project p , nting, Agerwe�� Wi I I mtimainandoper rate tluire�i,,dcvc-lopeki,rLhLbli�itatizd,.orre',,tc)r.�d - the Iiri! of the resultant faciliN Qcs), qr�aci i,4iv: With the approval of the Califomia DcOrt'Vellf 0"Tramportation, the implementinga A006CY or its suec'cssorsinz interest ill tile propelty 11lay-trallsfer the nopolls!YIJITY- to MainIft"ll 0.d op.eIrme t4e,pyopirty, will give tile to, and the fit lt to e-arn tile till recorcLs, books. papers. or do'euntellis related to tile triln,wn.wk)rn eiftancentent activity, will comply where applicable mdth provisions, of the Catilornia Environmental 011414.y -Am the. X , , rthe liverior'sStandardswid GtoidElinafbr National Eriviroankntaf.poli�y Act; the Americahs'-NOb F)j5abiiities Aet� tht'SOM'MT)f 0 , Arebacolog and Jli46rfe Preservation, CTC (3widalincs, FlAW'ATI-ansporuitiort Eriliculcerridni Guldaacc and any other i mWor local 41W.5, rilles muVoiregkfil -. tioM. Tr pFige 6 OL -ml w 2W79 If TE funds or projects are used for other than the intended enhancement purposes as defined by federal or state regulations or guidelines, the implementing agency may be required to remit all state and federal enhancement funds back to the state. I certify that the information contained in this transportation enhancement activity application, including required attachments, is accurate and that I have read and understand the important information and agree to the assurances on this form. Signed (TEA Administering Agency Representative) Printed (Name and Title) Administering Agency Date For State Projects: Upon receiving an eligibility determination, a Project Nomination Sheet must be submitted to the District for programming. TE nPPrcaaan Page 7 October 2009 COPELAND CREEK BIKE PATH RECONSTRUCTION Proposed project segments between Commerce Boulevard and Seed Farm Drive SCALE 1 :5,000 LEGEND Reconstruction of existing asphalt path 500. 0 Soo 1,000 1,500 Replace concrete sidewalk with new asphalt path COPELAND CREEK BIKE PATH RECONSTRUCTION Proposed project segment between Snyder Lane and Sonoma State University SCALE 1 :5,000 LEGEND 5W a Soo 11000 1.501) Reconstruction of existing asphalt path FEET RESOLUTION NO. 2009-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING A REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF TRANSPORTATION ENHANCEMENT (TE) FUNDING THROUGH THE 2010 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM (RTIP) WHEREAS, City of Rohnert Park (herein referred to as "APPLICANT") is submitting an application to the Metropolitan Transportation Commission (MTC) for $669,675 in funding from the 2010 Regional Transportation Improvement Program (RTIP) for the Copeland Creek Bike Path Reconstruction Project (herein referred to as "PROJECT" or "PROJECTS") for the MTC 2010 RTIP, as authorized by MTC by Resolution No. 3928 (herein referred to as "PROGRAM"); a WHEREAS, SB 45 (Chapter 622, Statutes 1997) substantially revised the process for estimating the amount of state and federal funds available for transportation projects in the state and for appropriating and allocating the available funds to these projects; WHEREAS, as part of that process, MTC is responsible for programming projects eligible for Regional Improvement Program funds, pursuant to California Government Code Section 14527(b), for inclusion in the RTIP, and submission to the California Transportation Commission, for inclusion in the State Transportation Improvement Program; WHEREAS, MTC will review and include, if approved, 2010 RTIP projects in the federal Transportation Improvement Program (TIP); WHEREAS, MTC has requested eligible transportation project sponsors to submit applications nominating projects to be programmed for Regional Improvement Program funds in the RTIP; and WHEREAS, applications to MTC must be submitted consistent with procedures, conditions, and forms it provides transportation project sponsors; WHEREAS, APPLICANT is a sponsor of transportation projects eligible for Regional Improvement Program funds; ' WHEREAS, the RTIP Project Programming Request (PPR) form of the project application, attached hereto and incorporated herein as though set forth at length, lists the project, purpose, schedule and budget for which APPLICANT is requesting that MTC program Regional Improvement Program funds for inclusion in the, RTIP; and WHEREAS, Part 2 of the project application, attached hereto and incorporated herein as though set forth at length, includes the certification by APPLICANT of assurances required by SB 45 in order to qualify the project listed in the RTIP project nomination sheet of the project application for programming by MTC; WHEREAS, as part of the application for 2010 RTIP funding, MTC requires any resolution adopted by the responsible implementing agency to state that the project will comply with the procedures specified in the "Timely Use of Funds Provisions and Deadlines" (MTC Resolution No. 3928, Attachment 1, Pages 14-15, and as may be further amended); NOW, THEREFORE, BE IT RESOLVED, that APPLICANT approves the assurances set forth in Part 2 of the project application, attached to this resolution. BE IT FURTHER RESOLVED, that APPLICANT will comply with the provisions and requirements of the "Timely Use of Funds Provisions and Deadlines" (MTC Resolution No. 3928, Attachment 1, Pages 14-15, and as may be further amended), that PROJECT will be implemented as described in the complete application and in this resolution and, if approved, for the amount programmed in the MTC federal TIP, and that APPLICANT and PROJECT will comply with the requirements as set forth in the 2010 RTIP Policies and Procedures (MTC Resolution No. 3928); BE IT FURTHER RESOLVED, that APPLICANT has reviewed the project and has adequate staffing resources to deliver and complete the project within the schedule set forth in the RTIP Project Programming Request (PPR) form of the project application, attached to this resolution. BE IT FURTHER RESOLVED, that APPLICANT is an eligible sponsor of projects in the State Transportation Improvement Program. BE IT FURTHER RESOLVED, that APPLICANT is authorized to submit an application for State Transportation Improvement Program funds for PROJECT. BE IT FURTHER RESOLVED, that there is no legal impediment to APPLICANT making applications for Regional Improvement Program funds. BE IT FURTHER RESOLVED, that there is no pending or threatened litigation which might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT. BE IT FURTHER RESOLVED, that APPLICANT authorizes its Executive Director, General Manager, City Manager or designee to execute and file an application with MTC to program Regional Improvement Program funds into the RTIP, for the projects, purposes and amounts included in the project application attached to this resolution. BE IT FURTHER RESOLVED, that a copy of this resolution shall be transmitted to MTC in conjunction with the filing of the APPLICANT application referenced herein. DULY AND REGULARLY ADOPTED this date of 8th of December, 2009. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor RESOLUTION NO. 2009-129 Attachment A: RTIP Project Programming Request (PPR) for Copeland Creek Bike Path Reconstruction STATE OF CALIFORNIA • DEPARTMENT OF'TRANSPORTATION PROJECT PROGRAMMING REQUEST DTP -0001 (REV. 8/09) rpnnrarr �r:,, rr �� New Project ❑Amendment (Existing Project) Date: 12/04/09 Caltrans Districtl EA PPNO MPO ID I TCRP No. 04 County I Route/Corridor I Pro-ect-S onsor/Lead Agency MPO Element SON lCity of Rohnert Parki MTC LA Project Title Copeland Creek Bike. Path Reconstruction PM Bk PM Ahd Project M r/Contact Phone E-mail Address Patrick Barnes 1 (707) 588-2234 pbarnes@rpeity.org Location, Project Limits, Description, Scope of Work; Legislativez Description Located in Rohneft Park; the project consists the reconstruction of various segmeiits'of the Copeland"Creek Bike Path between Commerce Boulevard and the eastern, City limits of Rohnert Park at Sonoma State University. The scope of'work`includes environmental, design, P.S&E, project management,.construction en ineerin „and construction: The construction work. consists of reconstruction of a rOx. 291.5'Ll7of existin Component Implementing AgenicRelmburserients PA&ED _City of Rohnert Park PS&E City of Rohnert Park Right of Way- City of Rohnert Park Construction City of Rohnert Park Legislative Districts Assembl : 6th Senate: 3rd Congressional: 6th Purpose and Need The purpose of the.project is to reconstruct the most badly deteriorated sections.of the Copeland Creek Bike Path in order to restore utility and safety to this major part of Rohnert Park's alternative transportation system:' The path SefV,es residents, students and'commuterS traveling between commefbial uses; neighborhood services, multi -family. housing, 'public facilities such as City Hall and three schools, including Sonoma State University, which is also a major employer in Sonoma County.. City staff regularly receive complaints from citizens; Universityand school district staff, and students who use the ;Copeland Creek Bike Path ah6are' concerned' about its condition. Project Benefits, 'By reconstructing the path and providing a smooth travel surface, project will restore utility and safety to the mostwell-traveled, east -west alternative transportation facility in Rohnert Park. The aesthetics°and safety of the travel experience will also be enhanced with the removal ofjnvasive, non-native Species that.now.crowds out existing native species, hides'the views of the creek, creates.path obstacles, and heightens ,pe-rceptions of compromised personal safety along the path, Project Milestone Date Project Study Report Approved 08/01/10 Begin Environmental. PA&ED Phase •08/01/10 Circulate Draft Environmental Document Document Type CE/CE 09/01/10 Draft Project Report.. 09701/10 End Environmental Phase PA&ED Milestone 10/01110 Begin Design (PS&E) Phase 11/01/10 End Design Phase (Ready, to List for Advertisement Milestone 02/01/11. Begin Right of Way Phase, '.01/01/11 End Right of Wa . Phase Right of Way Certification, Milestone 04/01L11 Begin Construction Phase Contract Award Milestone 07/01/11 L struction Phase,(Construction Contract Acceptance Milestone)_ 09/0171'1oseoutPhase 10/01111 eout Phase. (Closeout.Report) 12/01111. ADA Notice. Fo"ndividbWs With sensory disabilities, this document is aJailable in altemate.formats.:For.ifiWmatidif call (916) 654 6410'or TDD (916) 6543880 or writeAecords and Forrris Managemerit, 1120 N Street; MS89,'Sacrimeinto, CA 95814. STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION PROJECT PROGRAMMING REQUEST orP-uuui (REV. e/us) Date: 12/04/09 County CT District PPNO TCRP Project No. EA SON 04 Project Title:' JCopMand Creek Bike Path Reconstruction Fund No. is Program Code Existing Total Project Cost Implementing Agency Component Prior 10/11 11/12 12/13 13/14 14/15 15/16+ Total E&P (PA&ED) PS&E Component Prior 10/11 PS&E 14/15` 15/16+ Total Funding,Agency E&P (PAGED) Notes RNV SUP (CT) PS&E PS&E CON SUP (CT) CON SUP (CT) , CON' TOTAL RNUSUP (CT) RNV RNY CON CON TOTAL TOTAL Notes E&P (PA&ED) 89,290 89,290 Proposed Total Project Cost PS&E 89,290 89,290 E&P (PA&ED) 89,290 CON SUP (CT) 89,290 RNV PS&E 89;290 89,290 RAN SUP'.(CT) TOTAL 1 178,580 491,0951 1 CON SUP (CT) RNV CON 491;095 , 491,095 TOTAL i I 178,560 491,"0951 669,675 Fund No. is Program Code Existing Funding, Program Code Funding Agency E&P (PAGED) Existing Funding PS&E Component Prior 10/11 11/12 12113 13/14 14/15` 15/16+ Total Funding,Agency E&P (PAGED) Notes E&P (PA&ED) PS&E PS&E CON SUP (CT) RNV CON' TOTAL RNUSUP (CT) CON SUP (CT) RNY CON TOTAL Proposed Funding Notes E&P (PA&ED) 89,290 89,290 PS&E 89,290 89,290 RNJSUP (CT) CON SUP (CT) RNV CON 491;095 491,095 TOTAL 1 178,580 491,0951 1 1 669,675 Fund No. 2: 1 Program Code Existing Funding, Component Prior 10/11 11112 12/13 13/14 14/15 15/16+ Total Funding Agency E&P (PAGED) PS&E RNV SUP (CT) - CON SUP (CT) RNV CON TOTAL Proposed Funding Notes E&P (PA&ED) PS&E RNV SUP (CT) CON SUP (CT) RNV CON' TOTAL RESOLUTION NO. 2009-129 Attachment B: RTIP Project Application Part 2: Certification of Assurances 2010 Regional Transportation Improvement Program (RMP) Attachment 1 Policies, Procedures and Project Selection Criteria —AT]P_Project Application 1VT.0 Resolution No. 3928 R1,1P P.rgi6etr Application Part.2: C'ertitication of assurances The implementing agency certifies that the project for which Regional Tmprovement Program funding is requested meets the following project screening. Criteria. Please initial each. 1: The project is eligible'for consideration in theATIP. I'ursuant<to Streets and Highways Code Section 164(c), eligibleprojects include improving stateatighways, local roads, public transit, intercity rail; pedestrian, and bicycic.facilitics, and grade separatiozi, transportation systeni nianagenicti trabspoi:tation demand Management., soundwall projects, internodal f icililies, and safety. 2. For the funds requested, no costs 'havelwill "be incurred prior loadoption into the STIP by the CTC. _ 3. A .Project Study Report (PSA) or PSR equivalent has been prepared for the project. 4. The project budget included in. Part 2 of il.tc tn:ojectapplicatigtrreflects cuncnt costs updated as of the date of application and escalated lotlre appropriate year. 5. The project is included ina, local congestion management prngi, aln (CMP). (Note: For those counties that have opted out of preparing a CMP ri accordance with Government Code, Section 65088:3,. the project must he consistentwith the capital improvement program adopiedpiu:4nan to IvITC's funding agregnientwitli the countywide transporta lion planning, agency.) 6. The year of funding. for any design right-of-way and/or construction phases has Taken into consideration the time necessary to obtain environmental clearance and permitting approval for the project. 7. -7be project is fully funded. S. For projects with S' kiederal finds, the'implemenling agency agrees to contact' Caltrans and schedule -and complete a field review Within six months of the project being adopted`or amended into the TIP. 9. For STIP conslruction funds, the iinplementing.agency agreed to send a copy of the Caltrans UP 01-06 "Award lnformation for STIP Projects — Attachment A" to MTC and the CIv1A, upon award. 10. The, implementing agency agrees to beavailable. for an audit of STIP funds, if requested. The implementing agency also agrees to abide 6y;all statutes, rules and regulations -applying to.the State Transportation ltnproveinent Program (STIP); tinct to follow all requirements Associated with the finds programmed to. the project in the STIP, These include, but are not limited to: 1. 'Environmental requirements: NEPA standards and procedures for all projects with Federal funds; CEQA standards and'procedures for alf proiects progranuned with State funds. 2. California Transportation Commission (CTC); requirements for'transit projects; formerly associated with the Transit Capital Iinprovctnentr(TCI) program. Thesc include rules governing right -of -Way acquisition, hazardotu materials testing,, and timely use .offunds. 3. Federal Transit Adnt tustration (FTA) requirements for transit projects is outlined in,FTA regulations and circulails. 4. Federal Mglnvay Administration (FHNVA),and Calfrans, requireinents foxlrigliway and other roadway projects as. outlined in the Caltrans—Local Progranss Manual. 7. .Federal air quality conformity requirements,'and local projectreview racluiremenls, as outlined in the adopted, Bay Area Conformity Revision of the StateImpletnenta6on Plan (SII'). Metropolitan Transportation Commission Page 26 October 28, 2009 Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City,Clerk Use Only) held on the 2"a & 4d' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 12/8/09 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 6.3 synchronized with above timeframe of Assistant City Attorney review, and an email copy to SOLUTION NO. 2009-130 the City Clerk for drafting agendas • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant'City Attorney, City Clerk no later. than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROBNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 8, 2009 Department: Human Resources Submitted By: Dan Schwarz, Interim City Manager Submittal Date: December 2, 2009 Agenda Title Approving Job Description and Salary Range for Director of Development Services Requested Council Action: Approve attached resolution. Summary: As part.of the City's reorganization of staff services, the divisions of Building, Engineering, and Planning have been combined into one department — Development Services. Development Services replaces the Departments of Community Development and Engineering Services. The attached resolution approves a job description for the newly created position of Director of Development Services. This new job description is required to clarify that the Director or his designee is authorized to exercise.. administrative powers enumerated in the municipal code that relate to the functions of the Building Official, City Engineer, and Planning Director.. The job description has been written ,such that the Director position can be filled by a civil engineer or a planner. The salary range for this position ,shall be the same as that of the positions of Director of Community Development and the Director of Engineering Services (Range 10OM: $112,200 to $136,368). As the former Director of Engineering Services shall be assuming this new position, approval of this job description presents no fiscal impact to the City. Enclosures: resolution, job description CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item O Regular Time (X) Approval O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim City Manager's review and, direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b RESOLUTION NO. 2009-130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING A JOB DESCRIPTION AND SALARY RANGE FOR DIRECTOR OFDEVELOPMENT SERVICES WHEREAS, due to the recent merger of the Engineering and Community Development Departments into the Development Services. Department, staff has determined a need for a director in Development Services; WHEREAS, staff has developed a Director of Development Services job description; WHEREAS, the City Manager (Personnel Officer) recommends the position be designated as an exempt, miscellaneous, unrepresented employee in the Management Unit, report to the City Manager or his designee, and be placed at the following salary range and rate: Position Range Monthly Salary Director of Development Services 100M $9,3501— 11,364 WHEREAS,'the. City Manager recommends the current Director of Engineering Services be reclassified to Director of Development Services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park approves the job description and salary range for Director of Development Services. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 24th day of November, 2009. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk IV City of Rohnert Park DIRECTOR OF DEVELOPMENT SERVICES DEFINITION Plans, directs, coordinates, estabiishes, participates in, organizes and oversees all activities of the Development Services Department, including planning, engineering, building and safety, and code compliance. Directs, administers, and oversees capital projects, development processing, environmental planning activities; real property transactions, public works inspection, encroachment permits, development fee. programs, infrastructure asset management, water conservation, traffic calming, transportation improvements; serves as ' City's representative on regional committees; serves as liaison with state and federal agencies; represents the City in negotiations with developers, engineers, property owners, contractors, and other 'agencies for environmental -related issues, rights-of-way and open space easements, and financial participation; provides support to City Manager and City Council in all assigned areas; coordinates activities with other departments and outside agencies; performs other work as required. DISTINGUISHING CHARACTERISTICS The Director of .Development Services oversees, directs, -and participates in all activiites of the. Development Services Department, including short and long-term planning, development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. The Director of Development Services is expected to be knowledgeable regarding laws, codes, and standards regulating municipal engineering, planning, building and safety, and code compliance, and within these guidelines, has discretion to plan, organize and direct the department's related activities. The Director of Development Services has responsibility for the management of major development projects; regional representation on water, sewer, and transportation committees; management, supervision, and engineering functions involved in the planning, construction and maintenance of the City's water system, sewer system, storm drain system, parks, streets, and building operations. Per the City's Municipal Code, the Director of Development Services or designee exercises the authority as City Engineer, Planning Director, Director of Community Development, Building Official, City Traffic Engineer, and Superintendent of Streets. SUPERVISION RECEIVED/EXERCISED Policy direction is provided by the City Council and administrative direction is provided by the City Manager. The Director of Development Services provides direct and indirect supervision of technical and professional staff and provides administrative oversight of engineering, building, planning, and consultants within the Department of. Development Services. City of :Rohnert Park Director of Development Services Page 2 of 5 ESSENTIAL DUTIES (These duties are a representative sample; position assignments may vary) • Plans, organizes, supervises, coordinates, and manages all Development Services Department programs, facilities, services, and activiites, including planning, engineering, and building and safety functions • Manages, supervises, coordinates, researches and analyzes planning, zoning, and building • Plans, organizes, supervises, coordinates and may be required to perform professional engineering work in the design and construction of streets, sidewalks, sewer and water lines, flood control projects, -groundwater and aqueduct systems, traffic signals and circulation, and related public works projects • Develops, reviews, updates, and implements the General Plan, specific plans, the zoning ordinance, other planning documents, and other City Council policies; interprets planning and planning -related ordinances and laws and advises citizens • Implements development -related impact fees, financing programs, and capacity charges • Develops and implements the planning, zoning, housing, code enforcement, development and environmental review program goals, objectives, policies, and priorities • Selects, supervises, trains, and evaluates the performance of assigned staff • Represents City in legal proceedings, settlement negotiations, arbitrations, mediations and depositions • Reviews legal briefs, pleadings, and motions for factual accuracy and attests to such • Handles all general and specialized engineering, planning, and building services, including contracts with state and federal transportation agencies. Reviews and comments on specific plans, environmental impact reports, water supply assessments, development proposals, development agreements, and preliminary plans • Prepares annual operating budget'requests and controls expenditures City of Rohnert Park Director of Development Services Page 3 of 5 • Provides professional' civil engineering consultation to the City Council and City Manager regarding public works, building, planning, and engineering activities Prepares agenda items and resolutions • Represents the. City and serves as liaison to committees, boards, commissions and other governmental agencies • Researches, analyzes, recommends policy approaches and communicates with legislative staff regarding legislation • Formulates, implements, and evaluates department operating policies and procedures • Supervises, reviews, and maintains maps, site plans and other records related to buildings, development, and city infrastructure Oversees, prepares, and reviews plans, specifications and bid proposals for assigned projects Supervises the proper inspection of public works construction and community development projects • Oversees the preparation of and prepares a variety of reports and studies • Meets with individuals and community organizations concerning the development services' functions • Responds to inquiries and complaints regarding departmental functions • May serve as the City Traffic Engineer, Superintendent of Streets, City Engineer, Planning Director, Director of Community Development, and/or Building Official. • Serves as a disaster service worker during emergencies and is part of the management team for the Emergency Operations Center. QUALIFICATIONS Education/Training/Experience: Sufficient education, training and experience in civil engineering activities to direct, manage, and perform required duties in an efficient and cost-effective manner. A typical way of obtaining the required qualifications is: 1) Possession of the equivalent of a Bachelor's Degree in Civil Engineering, Urban or Regional Planning,. or a closely -related field from an accredited college or university, and City of Rohnert Park Director of Development Services Page 4 of 5 2) Five years' experience related to professional civil engineering and/or governmental planning, including at least two years in a management or supervisory capacity A Master's Degree in civil engineering, public administration, business administration, planning or public administration is highly desirable, but not required. Experience dealing with transportation issues and/or community and economic development issues is highly desirable. License/Certification Requirements: • Possession of a valid Certificate of Registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers may be required Possession of a Class C California Driver's License by date of appointment Knowledge of: • Comprehensive knowledge of administrative principles and practices, including goal -setting, program development, implementation and evaluation, and supervision of staff, either directly or through subordinate levels of supervision Civil engineering design and construction principles and practices as applied to public works projects and building construction Methods of preparing designs, plans, specifications, estimates, and acquiring funding for the development of public works facilities and building construction Design and legal requirements of water and wastewater systems • Transportation issues • Principles of personnel selection, supervision, training, and management • Principles of public financing, contracting, and budgeting • , Local, state, and federal laws and regulations impacting public infrastructure and transportation issues • Theories, principles, and contents of General Plan, land use, zoning subdivision, and urban planning regulations, natural resource protection, and envirommnental laws • Principles and techniques of conducting site planning, architectual review, subdivision design, land use, and other analytical studies • ` Techniques for effectively representing the City in contracts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations Skill to: • Use industry -standard software applications • Prepare comprehensive and concise technical reports • Prepare grant applications and administer grant programs Z_ City of Rohnert Park Director of Development Services Page 5 of 5 Ability to: • Plan, organize, direct, coordinate, perform and evaluate the engineering, planning, and building. functions of the City • Provide supervision and training to assigned staff • Formulate, evaluate, and make recommendations on policies and procedures affecting the services and functions of the department • Perform comprehensive professional engineering review in the development of designs, plans, drawings, and specifications for public works, building construction, and alteration projects • Prepare annual budget requests and control expenditures • Administer and track contracts and projects • Provide clear, concise, and professionally sound consultation to the City Council, City Manager, and other interested parties on public works, building, engineering,. and planning issues • Conduct effective neogtiations • Evaluate alternatives and make sound recommendations Make effective public presentations • Communicate professionally and effectively orally and in writing with others • Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professinal; regulatory, and legislative organizations • Establish and maintain cooperative working relationships • Learn and utilize new'technology Working Conditions: Position . requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. It requires grasping, repetitive hand movement, and fine coordination in preparing and reviewing construction plans, statistical reports and data, and using a computer key board. Additionally, the position requires near, far, and color vision in reading reports, reviewing plans and blueprints, and using the computer. Hearing. and speaking is required in communicating with individuals and groups. When visiting constructions sites, the incumbent may be required to walk on uneven and slippery surfaces, be exposed to all weather conditions, dust and pollen, noise, and mechanical hazards such as construction equipment. The incumbent typically works in an office environment, subject to interruptions and work deadlines. FLSA: Exempt Employee Unit: Management Unit Approved By: City Council Date Approved: -� Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk. Use Only) \ "held on the 2nd & 4d' Tuesdays -of each month: - • Resolutions. (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 12/8/09 City Council Agenda - later than NOON Three (3) Mondays prior to Council meeting date, • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 6.3 synchronized with above timeframe of Assistant City Attorney review, and an email copy to RESOLUTION N0.2009-131 the City Clerk for drafting agendas • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • ' Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than :Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROE VERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 8, 2009 Department: Community Development Department Submitted By: Linda T. Babonis, Housing and Redevelopment Manager Submittal Date: November 25, 2008 Agenda Title: City Council of the City of Rohnert Park Endorsing an Application for 2010- 2011 Community Development Block Grant ("CDBG") Funding .Requested Council Action: Approve the Resolution Endorsing the City of Rohnert Park's 2010-2011 CDBG project fiinding application. Summary: Staff has prepared an application for Sonoma County CDBG funding for the Housing Rehabilitation Program in the amount of $150,000.00. Upon the endorsement of the Rohnert Park City Council, the application will be submitted to the Sonoma County Community Development Commission on or before the deadline of January 8, 2010—The actual application will be distributed upon completion. Enclosure: - City Council Resolution . Fiscal Year 2010-2011 CDBG FundingApplication CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: . (x) Consent Item (} Regular Time (x) Approval (') Public Hearing Required O Not'Recommended O Submitted with Comment O Policy Determination by Council ( ) City Comments: City Manager's Signature: _ _ Date: RESOLUTION NO. 2009-131 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING AN APPLICATION FOR 2010-2011 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the Community Development Block Grant ("CDBG") Program was created to develop viable communities and primarily benefit lower income persons; WHEREAS, the City of Rohnert Park participates in the Sonoma County CDBG Program; WHEREAS, there is one proposed CDBG project that would be located in Rohnert Park, which is the Housing Rehabilitation Program; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby endorse the submittal of a 2010-2011 CDBG application for the Rohnert Park°Housing Rehabilitation Program for a total of $150,000. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager, or his designee, to execute any documents pertaining to the CDBG application, including any future amendments, for and on behalf of the City of Rohnert Park. BE IT FURTHER RESOLVED that the City.Council authorizes the City Manager, or his designee, to submit the application for Community Development Block Grant funds and make any adjustments as necessary based on any new information that may be submitted prior to the decision of the Sonoma County Board of, Supervisors. DULY AND REGULARLY ADOPTED this 8"' day of December, 2009. ATTEST: City Clerk, CITY OF ROHNERT PARK Mayor JH -S:05 -a i SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION FUNDING APPLICATION CITY/TOWN HOUSING REHABILITATION PROJECTS Application Summary Sheet City of Rohnert Park City of Rohnert Park Housing Rehabilitation Name of City or Town Program Name DUNS# 021773106 Various locations within the City of Rohnert Park Physical Location of Activities (if more than, one location, please provide primary location) Amount Projected Budget Requested:$150,000.00 for this Program: $150,000.00 Will the proposed activity: Increase the housing stock that is affordable, accessible and available to extremely low-, low-, and moderate -income residents of Sonoma County, including special needs subpopulations Target extremely low-, low- and moderate - income families and special needs populations? Assist in -creating and/or replacing infrastructure systems, public facilities and• non -housing services that meet the needs of the extremely low-, low- and moderate -income residents of Sonoma County, including the homeless and special needs subpopulations. For Funder Use Only Date Received: Time: Signature: Application Complete? revisea i ums PUBLIC FACILITY, PUBLIC IMPROVEMENT AND REHABILITATION PROJECTS APPLICANT INSTRUCTIONS 1. Submit one orkinal'and one cony of the application to the CDC, and one electronic cony to hbond(a�sonoma-countuorg, Please provide a complete set of attachments with the original. 2. Applicants must use this application format. Do not change the order of the questions or the page formatting. All responses to questions should be typed single or double-spaced using not less than 12 point font and 1 inch margins. If completing the application electronically, do not alter the pagination. Use the ' space provided, and, if needed, attach additional pages. Any additional pages must be attached to the end of the application form, with references to the question number(s) being answered. Additional pages should be numbered consecutively, as "I of _", "2 of _", etc. to ensure that none are omitted inadvertently during reproduction of the application. 3. Complete the entire application. Your application will be reviewed on the basis of the information you provide. Supplemental materials must be kept to a minimum and must be on 81/2 x 11 -inch paper. Larger sized paper and, excessive supplemental materials will not be reproduced for review by the committees and Board of Supervisors. If letters of support are submitted, they will not be reproduced for review. They will, however, be made available at each of the public meetings. 4. Do not have applications bound Please use only clips or three-ring binders and insert a tabbed divider between each type of supportive documentation'that you submit with this application. 5. PrOiect annlicatinns maid ha �mm�la/o by iAo dnndli..n ,�..i . • . R . a ___ _��_-z a _ 'r_ .. Applications which do not include 1) a resolution from the Board of Directors, {if not a department of Sonoma County) 2) a required certification of consistency with the jurisdiction's general plan, 3) a current operating budget, 4) a copy of the applicant's most "recent audit (if not a department of Sonoma County),'or 5) complete answers to all applicable questions and all required supporting documentation, will be deemed ineligible for funding. 6. All applications must be submitted to the Sonoma "County Community Development Commission, 1440 Guerneville Road; Santa Rosa, California 95403, by January 8, 2010, at S: 00 p.m. 8. Newly forming or applying non -profits must attach a copy of your IRS Letter ofDetermination. You will not be eligible for funding consideration unless non-profit status has been obtained and verified. 9. Attach a resolution from the Board of Directors that authorizes the submittal of the application. (If applicant is not a department of Sonoma County) Applications from non-profit agencieswill not be eligible for funding consideration without a Board of Directors resolution. 10. If applicant is not a department of Sonoma County provide a copy of the agency's financial statements, for the last two Years the most recent completed final audit report and an IRS Form 990 from the most current tax year. Call Heather Bond at the Sonoma County Community Development Commission, at (707)'565- 7522 or by email at hbond(a),sonoma-county.or if you have Iny questions about the application form or submission requirements. .A PART I Summary Proiect or Program Description: This section will be incorporated into the staff reports provided to the Community Development Committee, the Technical Advisory Committee and the Board of Supervisors. Descriptions MUST BE 125 words or less. CDBG funds will be utilized for low interest loans made for improvements to legally sited mobile homes, single-family, and multifamily residential properties located within the City of Rohnert Park, and the direct delivery expenses associated with the provision of housing rehabilitation activities to CDBG-eligible owner -occupants and tenants. All properties must be occupied by income -eligible households. Loans to owner -occupants will be either deferred or amortized, depending on the homeowner's ability to repay. All loans to owners of multi -family structures will be fully amortized and carry affordability restrictions. All property improvements must be of a permanently fixed nature. Repairs and improvements will be undertaken first to correct health and safety hazards, including lead hazard removal, maintain the structural' integrity of the dwelling, correct cited code violations or- other code items, and finally, to correct incipient code items. Ineligible improvements include those that exceed the Commission's established moderate quality standards, improvements of a recreational nature and luxury items. The CDBG funds may also be used to provide grants to low-income owners of mobile homes for the installation of earthquake resistant bracing systems. Supplemental Project Information (optional): 3 PART H 1. Project Street Address: Various sites within the City of Rohnert Park Assessors Parcel Number: Unknown Census Tract: Unknown Is project in the 100 year flood plain? Unknown. Please list the FEMA FIRM panel number: Unknown Is the project, or any part of it, located within the limits of any city? Yes If yes, which city? City of Rohnert Park Is the project, or any part of it, located within a Redevelopment Area? Some may be If yes, which one? Undetermined at this time 2. Housing Rehabilitation projects: Indicate the number of units to be assisted: Up to 7 mobile homes or 2 single family residences and 5 mobile homes. 3. Status of Site Control: List all parcels by assessor's parcel number. Identify the form of site control (whether ownership, lease, or option agreement) and the current access to the site. N/A Attach Site Control documents, if available. N/A . 4. If applying for funds to acquire the site, attach a' copy of a current. appraisal, if available * * The appraised value must fully secure the Commission's loan(s). In addition, the total purchase price may not exceed the "reasonable cost"for the property. N/A 5. . Describe previously accomplished activities and status of any environmental review. The CDC began providing housing rehabilitation assistance to properties occupied by low-income households in 1979 and has improved over 4,000 units throughout the County. Housing rehabilitation is a categorically.excluded activity and does not require an EIR or extensive environmental assessment. CDC. staff will review each property to ensure compliance with historic preservation, flood plan regulations and lead hazard requirements E! r 6. Describe conformity with disability access requirements. Properties rehabilitated under the program will be identified after receipt of a completed application and are, of yet, undetermined. Access modifications required by residents of assisted households are eligible activities and may be funded through this program. 7. Will the project require permits or other approvals? Undetermined If yes, what permits or approvals? Individual projects may require building permits and/or approval from the State of California HCD 8. For projects that require land use approvals, attach a certification of the project's consistency with the applicable General Plan, signed by an authorized representative of the jurisdiction in which the project is located N/A 9. Explain any land'use (zoning, lot split; set back, or environmental) constraints that must be resolved prior to proceeding with the project. N/A 5 10.'. Provide detail if the project will involve the demolition of any structure or the relocation of any persons or businesses. N/A 11. Using the scoring methodology found in the "Green Points" section of the New Home Construction Green Building Guidelines document published by the Sonoma County Waste Management Agency (http://www.recyclenow.org/GreenBuildingGuideNewHome.pdf), please list the total Green Points for your project: N/A 12. HUD requires reporting on the number of units that meet federal Energy Star requirements"(see http://www.energystar.gov/index.cffin?c=new_homes_features.hm_es_label). Will your building design produce 100% of the units to be Energy Star compliant? N/A List the various activities that comprise your project, the date by which each of those activities will be completed and the amount of CDBG funds that will be expended by that date. ACTIVITY TARGET COMPLETION DATE FUNDS EXPENDED Housing Rehabilitation 6/30/2011 Up to $150,000 Attach an 81/2"x 11" project location map, clearly showing the -project area in relation to surrounding communities. PERTINENT MAPS ON FILE WITH THE COMMISSION n PART III PROGRAM FINANCING and BUDGET int is not a Sonoma County department attach one copy each of your agency's: a) reports for the last two (2) years; b) most recent final'audit report available. 2. Provide the name of the staff person(s) responsible for your agency's accounting system. Name Sandy Lipitz Title Director of Administrative Services Phone (707)585-6718 Email slipitz@Kpcit .o* rg_ 3. What are the beginning and ending dates. of your budget cycle? July 1St through June 30th 4. How often are financial statements presented to your governing board? Annually 5. Complete the Sources and Uses Form. NOTE: General management and general support costs are not eligible for funding through Sonoma County CDBG. Staff and overhead costs directly related to carrying out eligible activities, which costs are. included as an integral part of implementing a project funded through Sonoma County CDBG, are allowed Documentation shall be provided relating to all other funding to be used in conjunction with CDBG funds in the fiscal year in which you are applying. r 6. CONTRACTOR shall comply with audit requirements of the Office of Management and Budget, OMB Circular A-110 (" Grants. and Agreements with Institittions of Higher Education, Hospitals, and Other Non-profit Organizations") and OMB Circular A-133 ("Audits of States, Local Governments, and Non -Profit Organizations"). NOTE. County CDBG funds may be used to pay for that portion of the total cost of any audit required by OMB A-133 that represents the amount of County CDBG funds audited as a percentage of total funds audited PART N CONTACT INFORMATION Dan Schwarz, Interim Cityanager - dschwarz@xpcitY org City/Town Manager Name & Email address Linda 11VU51119 M i',GLLGVG1VP111U11L MauaMG1 — 1L)aUV11151W,11 PUILy.V1Y Contact Person (if other than above) Name, Title & Email address 130 Avram Avenue Rohnert Park CA 94928 Mailing Address 707-588-2235 707-794-9242 www.rpcity.org Telephone Fax City/Town website address 7 SOURCES and USES Sources of Funds:. Donations Loans Grants In Kind TOTALS SCCDC — MBG funds $150,000.00 $150,000.00 TOTALS $150,000.00 $150,000.00 Projected Uses: Land Acquisition Environmental Report Architect Engineering Project Fees Site Improvements Housing, Rehabilitation: $150,000.00 $150:,000.00 Other: TOTALS $150,000.00 $150,000.00 8 Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) s held on the 2nd & 0 Tuesdays of each month: • Resolutioris (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 12/8/0 City Council Agenda ;later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", ITEM NO. 6.3 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas RESOLUTION NO. 2009-132 • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 8, 2009 Department: Housing and Redevelopment Submitted By: Brian Goodman, Housing and Redevelopment Assistant (Name & Title) Submittal Date: December 1, 2009 Agenda (subject only) Title: Receiving the Annual Redevelopment Report for Fiscal Year Ending June 30, 2009 from the Community Development Commission of the City of Rohnert Park Requested Council Action: Approve Resolution receiving the Annual Redevelopment Report from the Community Development Commission of the City of Rohnert Park (CDC) for Fiscal Year ending June 30, 2009 Summary: The Annual Redevelopment Report contains various financial and performance information for the Rohnert Park Redevelopment Project Area. The annual report is comprised of the following components: 1) Independent Financial Audit and Financial Statement 2) Report to the State Controller's Office 3) Report to the State Department of Housing and Community Development 4) Accounting of Housing and Displacement Activities 5) Summary of the Commission's Efforts to Alleviate Blight in the Project Area 6) Loan Report identifying any loans made by the Commission that are $50,000 or more and which are in default or non-compliance with the terms of the loan. 7) Description of Commission -owned Property Staff is submitting the attached Annual Redevelopment Report for the Fiscal Year ending June 30, 2009 pursuant to Section 33080.1 of Community Redevelopment Law of the State of California, Health and Safety Code (CRL). The attached Report consists of the following segments; an Accounting of Housing and Displacement Activities, Summary of the Commission's Efforts to Alleviate Blight in the Project Area, Loan Report, Description of Commission -owned Property and the Statement of Indebtedness for Fiscal Year ending June 30, 2009. r The Independent Financial Audit and Financial Statement, Report to the State Controller's Office and the HCD Report will be submitted to the appropriate governing agency upon completion prior to the December 31 deadline. This staff report transmits to the City Council the pertinent materials filed on behalf of the Community Development Commission. Enclosures: - City Council Resolution - Annual report to legislative body - Statement of Indebtedness CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( x ) Consent Item ( ) Regular Time ( x) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment O Policy Determination by Council O City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b I .. RESOLUTION NO. 2009-132 A RESOLUTION OF THE CITY COUNCIL OF.THE CITY OF ROHNERT PARK RECEIVING THE ANNUAL REDEVELOPMENT REPORT FOR FISCAL YEAR . ENDING JUNE 30, 2009 FROM THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK WHEREAS, Section 33080.1 of Community Redevelopment Law of the State of California, Health and Safety Code, requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year; and WHEREAS, the Community Development Commission of the City of Rohnert Park (CDC) has prepared the 2008-09 AnnualReport containing various financial and performance information for the Rohnert Park Redevelopment Project Area and has submitted it to the City Council; and WHEREAS, the State Controllers Report, Independent Auditors Report and Financial Statement and the California Housing and Community Development Report are components of the CDC's Annual Redevelopment Report; and WHEREAS, upon completion of the State Controllers Report, Independent Auditors Report and Financial Statement and the California Housing and Community Development Report the City Council authorizes and directs the CDC to file the reports with the appropriate governing agency following any necessary approvals; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it has received from the Community Development Commission the Redevelopment Annual Report for Fiscal Year ending June 30, 2009. DULY AND REGULARLY ADOPTED this 8h day of December 2009. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor JH -S:05 -d 5 Independent Financial Audit and Financial Statement, State Controller's Report and Department of Housing and Community Development Report The State Controller's Report, Department of Housing and Community Development Report (HCD Report) and the Independent Financial Audit and Financial Statement (Audit Report) is currently being prepared and will be submitted to the appropriate governing agency upon completion. Accountin,a of Housing and Displacement Activities CRL Section 33080.1(a)(2)(c), requires a description of the Commission's affordable housing activities in the 2008-09 fiscal year. Accordingly, the following has been identified: a. Displacement: There were no non -elderly or elderly households that were displaced or moved from their dwelling units as part of a redevelopment project of the Agency during the 2008/09 fiscal year. b. Housing Activities: • The Commission approved a Subordination Agreement among Vida Nueva Partners L.R. (Developer), the California Housing Finance Agency (Ca1HFA) and the Commission. The Subordination Agreement was required for the Developer to secure Mental Health Services Act (MHSA) financing for the project which is administered by Ca1HFA. In order to authorize and approve the Subordination Agreement, the Commission approved Amendment Number Two to the Affordable Housing and Loan Agreement and Amendment Number One to the Affordable Housing and Maintenance Covenant which were between the Commission and the Developer. Approval of the Subordination Agreement released the Commission's contingent funding commitment in the event that the MHSA funding was not secured for the project. This contingent funding commitment was authorized on July 10, 2007, per CDC Resolution 2007-16. • The Commission authorized and approved a Request for Proposals (RFP) on August 26, 2008 per CDC Resolution 2008-09, to solicit proposals from qualified developers to construct a mixed use affordable housing project on. 100 Avram Avenue, 120 Avram Avenue and 6750 Commerce Boulevard. The RFP was sent out to three (3) qualified developers selected through a Request for Qualifications (RFQ) process which was previously authorized by the Commission. The RFQ process was used to generate a short list of qualified developers based on Commission staff's analysis of the RFQ responses. The three qualified developers selected through the RFQ process were Bridge Housing, Burbank Housing and Sherman Associates Inc. • Commission staff requested authorization and approval to move forward with an Exclusive Negotiating Agreement (ENA) with Sherman Associates Inc. for the development of a mixed-use affordable housing project -at the propertids located at 6750 Commerce Boulevard, 100 Avram Avenue and 120 Avram Avenue. This action followed a RFQ process and a RFP process. Approval of the ENA would have allowed Commission staff to negotiate exclusively with Sherman Associates, Inc. The Commission did not authorize moving forward with an ENA Agreement and directed staff to return with further analysis of the project. • Commission staff participated in the 2009 Homeless Count and provided $2,194 of funding, which represents its proportionate share of the cost for coordination of the count and preparation of the final report. The Homeless Count is a requirement for each local Continuum of Care organization to receive federal funding for homeless services which in this case benefits.residents throughout Sonoma County. • The Commission approvedAmendment Number Six (6) to the Agreement with Sonoma County Adult and Youth Development (SCAYD) on September 23, 2008 per CDC Resolution 2008-12 extending the Commission's agreement through the end of the FY 08/09. SCAYD is a non-profit service -organization which operates a homeless prevention program on behalf of the Commission for residents of Rohnert Park. This program is designed to prevent homelessness by providing one-time only emergency assistance to households suffering from temporary financial difficulty through rental and deposit assistance and financial counseling. In FY 08/09 the Commission contributed, $13 0,000 for the program allowing low-income families the opportunity to live in stable housing while regaining financial stability and independence. SCAYD • Was able to assist 112 very low- and low-income households, representing 310 people in Rohnert Park. • The Commission contributed $12,834 to SCAYD to assist households residing at Sonoma Grove RV Park at risk of becoming homeless due to unexpected rent increases. Staff was directed that FY 08/09 would be the last year the Commission would provide funding for the program. The Commission had been providing assistance through this program since February 2006. • The Commission approved Amendment Number Nine (9) to the Agreement with Committee on the Shelterless (COTS) on September 23, 2008, per CDC Resolution 2008-11. The Amendment extended the Commission's Agreement through the end of FY 08/09. COTS is a non-profit service organization that manages and operates a Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. The Commission contributed a total of $64,500 to COTS for the Program. $60,500 of the funding was utilized to manage the five (5) Commission owned, four-bedroom transitional houses in the City of Rohnert Park. Approximately four (4) families reside in each house, providing assistance for up to 20 families. The remaining $4,000 of the Commission funding was a matching grant for a Housing and Urban Development (HUD) funded transitional home in Rohnert Park that is leased by COTS. • The Commission approved and adopted a Budget Amendment consisting of two elements. The first facet of the amendment was to authorize reimbursement to COTS for expenses incurred for emergency maintenance and repairs at two (2) of the Commission owned homes. The other element of the amendment is to establish a $10,000 ($2,000 per home) contingency fund for emergency maintenance and repair needs. • The Commission provided $50,000 of funding to COTS for Professional Services provided to the residents at Vida Nueva. These services include mental health, chemical dependency support, employment readiness, parenting education, financial management and supportive services for residents with ongoing disabilities. The Commission previously authorized and approved a five (5) year funding commitment on May 23, 2006, per CDC Resolution 2006-09, approving up to $75,000 of program funding to serve residents at Vida Nueva. The Commission only funded a portion of its commitment in FY 08/09 as the project was not open for the entire year. The Commission's commitment to provide funding for supportive., services helped the Developer, Vida Nueva Partners L.P., to secure MHSA financing for the project. • The Commission contributed $50,000 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides free health and safety repairs to the homes of low-income families with children, seniors and/or disabled individuals. During FY 08/09 the organization was able to assist 1,8 -very -low income households with home modifications and repairs and was able to complete several community projects including a few for local non-profit organizations. • The Commission approved Amendment Number Nine to the Service Agreement between the Commission and the Sonoma County Community Development Commission (SCCDC) for the administration of the Housing Rehabilitation Loan Program. The SCCDC has administered the program on behalf of the Commission for residents of Rohnert Park since 1999. This amendment extended the agreement through October 31, 2009. The Commission provided $202,314.43 of funding for the program. This amount represents previously committed funds from past budget cycles along with funding allocated for FY 08/09. The purpose of this program is to maintain residential properties within the City of Rohnert Park which are occupied by low- income households. • The Commission approved Resolution 2009-08 on April 14, 2009 authorizing cooperation with the County to assign the -2009 Sonoma County Single Family Allocation for a Mortgage Credit Certificate Program (MCC Program) and maintain the existing Cooperative Agreement. The MCC Program provides an annual tax credit for homebuyers, thus reducing the amount of Federal income tax they pay, and ! increasing their disposable income, enabling them to more easily .qualify for a mortgage loan. The Resolution approved by the Commission also authorizes the SCCDC to apply on behalf of the Commission for future funding allocations to continue the MCC Program. • The Commission made its final payment to the City of Rohnert Park in accordance with the Promissory Note associated with the Cooperation, Reimbursement, and Purchase and Sale Agreement for the land where the Vida Nueva Project is located. Acquisition of the site from the City was approved on May 26, 2006, per CDC Resolution 2006-07, with repayment to come in 3 payments. Summary of the CDC's Efforts to Alleviate Blight in the Project Area CRL Section 33080.1 (a)(2)(d), requires a description of the Commission's progress, 'including specific actions and expenditures, in alleviating blight in the previous fiscal year. The Commission's Housing and Redevelopment Implementation Plan covering 2004-05 through 2008-2009 lists the CDC's five-year plan for the elimination of blight. This Blight Progress Report is described in a manner corresponding to the goals and objectives described in the Plan 1) Goal: Housing for All Families Consistent with Community Redevelopment Law of the State of California, Health & Safety Code Sections 33000 et seq., increase, improve, and expand the community's supply of affordable housing. The following homeless prevention and assistance programs were funded in FY 2008/09: • $130,000 for SCAYD Homeless Prevention Program.. This program is designed to prevent homelessness by providing one-time only emergency assistance to households suffering from temporary financial difficulty through rental and deposit assistance and financial counseling allowing low-income families the opportunity to live in stable housing while regaining financial stability and independence. • $12,834 to SCAYD to provide assistance to households residing at Sonoma Grove RV Park at risk of becoming homeless due to unexpected rent increases. • $64,500 for. COTS Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. COTS manages and operates a total of six (6) transitional homes within Rohnert Park. Five (5) of these homes are owned by the Commission. The following programs were funded` to ensure all residential structures and yards in Rohnert Park are safe, sanitary, adequate, show no visible damage, and exhibit the appearance of regular maintenance. • $50,000 to Rebuilding Together for free health and safety repairs to the homes of low-income families with children, seniors and/or disabled individuals. • $202,314.43 to SCCDC for the administration of the Housing Rehabilitation Loan Program. The purpose of this program is to maintain residential properties within the City of Rohnert Park which are occupied by low-income households. • 15;000 for the Neighborhood Enhancement program in order to provide a source of grant funding for small projects within the residential areas of the Redevelopment Project Area. • The Commission approved a Budget Amendmentestablishing a $10,000 ($2,000 per home) contingency fund for emergency maintenance and repairs for the five (5) Commission owned homes that are utilized for the Shared Living Program. This amendment also authorized the reimbursement of expenses incurred for emergency maintenance and repairs at two (2) of the Commission owned homes. The CDC is implementing the following programs in order to provide a mixture of owner and rental housing opportunities affordable to households with very low, low, and moderate incomes. • The Commission approved a Subordination Agreement among Vida Nueva Partners L.P. (Developer), the California Housing Finance Agency (Ca1HFA) and the Commission. The Subordination Agreement allowed the Developer to secure MHSA financing for the project, which is administered by Ca1HFA. In order to authorize and approve the Subordination Agreement, the Commission approved Amendment Number Two to the Affordable Housing and Loan Agreement and Amendment Number One to the Affordable Housing and Maintenance Covenant which were between the Commission and the Developer. • The Commission made its final payment to the City of Rohn.ert Park in accordance with the Promissory Note associated with the Cooperation; Reimbursement, and Purchase and Sale Agreement for the land where the Vida Nueva Project is located. •. The Commission approved a Resolution authorizing cooperation with the County to assign the 2009 Sonoma County Single Family Allocation for a'MCC Program and maintain the existing Cooperative Agreement with the other incorporated jurisdictions within. Sonoma County and the SCCDC. ` Other Goals of the Commission include: Goal: Clean, Value, and Respect. To stimulate and provide new private investment opportunities by revitalizing property characterized by deterioration, blight or functional obsolescence and to encourage continued investment in the Project Area where growth is planned. • The Commission contributed $202,31.4.43 of funding to provide owner -occupied rehabilitation loans. The program is administered by the SCCDC on behalf of the Commission. The purpose of this program is to maintain residential properties within the City of Rohnert Park which are occupied by low-income households. The Commission contributed $50,000 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides free health and safety repairs to'the homes of low-income families with children, seniors and/or disabled individuals. . • The Commission approved and adopted a Budget Amendment consisting of two elements. The amendment established a $10,000 ($2,000 per home) contingency fund for emergency maintenance and repair needs; and authorized reimbursement to COTS for . expenses incurred for emergency maintenance and repairs at two (2) of the Commission owned homes that are utilized for the Shared Living Program.,., • The Commission allocated $5,000 for the Neighborhood Enhancement program in order to provide a source of grant funding for small projects within the residential areas of the Redevelopment Project area. Goal: Create a Stronger Local Economy. To improve employment opportunities, economic stability and productivity and to increase public revenues within the Project Area. Strengthen retail and other commercial functions. To encourage the use of local resources in the development of the project Are whenever economically feasible. • The Commission allocated $100,000 for the Chamber of Commerce, $50,000 for economic development and contributed - to the 4$42,000 to Sonoma County Tourism to stimulate private investment in the Project Area. • The Commission approved an agreement with the Chamber of Commerce to assist Commission staff with furthering economic development programs and goals. This agreement formalized long-standing. arrangements with the Chamber and serves to build a strong local economy through business expansion, retention, and workforce development. The City Center Plaza project was substantially completed. The Commission funded the cost of the project with Series 2007R Tax Exempt Bond proceeds in conjunction with funds leveraged from a Transportation for Livable Communities Grant (TLC Grant). These funds covered the costs of the construction, professional services and staffing needed to complete the project. Completion of the Plaza 'furthers the goals of the City_ Center Concept Plan which was adopted by the City Council on November 12,-2002, per Resolution 2002-55., The Plaza creates a venue for events to be held and provides a central place for residents and visitors to enjoy, which is identified- in the Economic Development Strategic Action Plan. • The Commission authorized the purchase of granite elements to complete the City Center Plaza. These elements were included in the budget for the project and were to be selected by the Designer to specifically meet their vision for the Plaza. Authorizing the purchase of these granite elements allowed the project to move forward without any substantial delays and also allowed the Commission to realize significant cost savings. • The City Council approved a contract with Coastland Civil Engineering for Construction Management Services which were necessary to complete the City Center Plaza project. The cost of these professional services was funded with Transportation for Livable Communities Grant (TLC Grant) funding and Series 2007R Tax Exempt Bond funds. • The Commission acquired a piece of real property from the City of Rohnert Park known as the City Center Parking Lot using proceeds, from the Series 2007R Tax Exempt Bond Series. The site is located adjacent to the recently completed City Center Plaza and consists of approximately 2.29 acres. Acquisition of this site by the Commission serves to further the goal of realizing the City Center Concept Plan which was adopted by the City Council on November 12, 2002, per Resolution 2002-55. The Commission now owns three contiguous parcels totaling approximately 2.96 acres. It is envisioned that a mixed use project would be developed on the sites which would be consistent with the City Center Concept Plan: Goal: Prudently Invest in Pubic Infrastructure. To eliminate environmental deficiencies -by achieving a coordinated pattern of commercial, industrial and public land uses in the Project .Area with adequate public improvements including but not limited to streets, utilities and flood control improvements. • The Commission approved Amendment No. 1 to the Reimbursement Agreement with the City of Rohnert Park for the construction of Phase I of the Eastside Sewer Line Project. The Commission originally entered into a Reimbursement Agreement on May.22, 2007, per CDC Resolution 2007-09, allowing the Commission to fund a portion of the costs for Phase I. Amendment No. 1 authorized an increase in the maximum amount of funding provided by the i Commission in an amount not to exceed $3,168,000. This Amendment was necessitated by the increased cost of the project as compared to the original cost estimate. The Commission's total contribution of $10,055,724 was funded with Series 2007R Tax Exempt Bond proceeds, with .$3,493,164 being utilized in FY 08/09. Approval of this amendment furthered the Commission's goals of eliminating environmental deficiencies through investment in public infrastructure projects which assists with the elimination of blight. Completion of Phase I of the project serves to encourage in -fill development and the redevelopment of underutilized and abandoned or vacant parcels within the redevelopment project area, including the Sonoma Mountain Village site; the . Southwest Boulevard area and the Commerce Boulevard area • The City Center Plaza project was substantially completed. The Commission funded the cost of the project in conjunction with funds leveraged from a Transportation for Livable Communities Grant (TLC Grant). These funds covered the costs of the construction, professional services and staffing needed to complete the project. Completion of the Plaza furthers the goals of the City Center Concept Plan which was .adopted by the City Council on November 12, 2002, per Resolution 2002-55. It creates a venue for events to be held and provides a central place for residents and visitors to enjoy, which is identified in the Economic Development Strategic Action Plan. • The Commission makes reoccurring loan payments to the City for the construction of the Dorothy Rohnert Spreckels Performing Arts Center (PAC) and makes payments annually to the City for the land for the PAC, Community Center, and the Sports Center. • The Commission did not approve a proposed Reimbursement Agreement with the City of Rohnert Park for the construction of Fire Station No. 1. The Agreement would have allowed the Commission to fund the cost of Fire Station No.I with Series 2007R Tax Exempt Bond proceeds until funding became available through other sources such as the Public Facility Financing Plan (PFFP Plan) and the Memorandum of Understanding with the Federated Indians of Graton Rancheria. • The Commission approved an amendment with Glass Architects, who was selected to design the Fire Station No. 1 expansion project. The amendment allowed Glass to change its scope of work to incorporate additional design elements. Staff was subsequently directed not to move forward with the project. • The Commission acquired a piece of real property from the City of Rohnert Park known as the City Center Parking Lot using Series 2007R Tax Exempt Bond proceeds. The site is located adjacent to the recently completed City Center Plaza and consists of approximately 2.29 acres. Acquisition of this site by the Commission serves to further the goal of realizing the City Center Concept Plan which was adopted by the City Council on November 12, 2002, per Resolution 2002-55. The Commission now owns three contiguous parcels totaling approximately 2.96 acres. It is envisioned that a mixed use project would be developed on the site which would be consistent with City Center Concept Plan. • The Commission funded the cost for a Corridor Studies and Implementation Plan. The goal of the Plan was to prepare an analysis, recommendations and an implementation plan to improve three major thoroughfares located at Commerce Boulevard, Southwest Boulevard and State Farm Drive. Each of these corridors is located within the Rohnert Park Redevelopment Area and had been identified as potential candidates for revitalization. The Plan also developed concept plans designed to provide a comprehensive vision for the corridors, foster the redevelopment of underutilized properties, encourage pedestrian use while accommodating vehicular traffic including and provide recommendations for' streetscape improvements that would make these corridors more visually appealing. Acting in its advisory capacity, the Planning Commission recommended denial of the Plan following its review. Goal: Compound on Past Success. To foster the development of a sense of community identity within the Project Area. To improve the visual image of the City and, specifically, the Project Area, by reinforcing existing assets and by expanding the -potentials of the Project Area. • . See Achievements above under Prudently Invest in Public Infrastructure. Goal: Use Land Wisely.'To encourage the development of commercial uses along major thoroughfares. To ensure a variety of commercial, office, and/or industrial land uses which will physically and economically complement development within the Project Area. To foster the establishment of landscape buffers between incongruous land uses. The Commission funded the cost for a Corridor. Studies and Implementation Plan. The goal of the Plan was to prepare an analysis, recommendations and an implementation plan to improve three major thoroughfares located at Commerce Boulevard, Southwest Boulevard and State Farm Drive. Each of these corridors is located within the Rohnert Park Redevelopment Area and had been identified as potential candidates for revitalization. The Plan also developed concept plans designed to provide a comprehensive vision for the corridors, foster the redevelopment of underutilized properties, encourage pedestrian use while accommodating vehicular traffic including and provide recommendations for streetscape improvements that would make these corridors more visually appealing. Acting in its advisory capacity, the Planning Commission recommended denial of the Plan following its review. Loan Report: CRL Section 33080.1 (a)(2)(e), requires a list of and status report on, all loans made by the redevelopment agency that are fifty thousand dollars or more, that in the previous fiscal year were in default or not in compliance with the terms of the loan approved by the Commission. During FY 08/09 there were no loans made for more than fifty thousand dollars and there are no loans in default. Description "of .Commission -owned Property CRL Section 33080.1 (a)(2)(f), requires a description of the total number of and nature of " properties that the Commission owns and those properties the agency"acquired in the 2008-09 fiscal year. 1) Committee on the Shelterless ("COTS") Shared Housing: Address Parcel # Cost of Purchase 7668 Beverly Dr. 143 273 023 000 $168,000 309 Burton Ave.* 143 252 005 000 $378,927 7783 Burton Ave. 143 203 001 000 $353,257 746 Brett Avenue 143 271 049 000 $105,312 (Deed in Lieu) 7982 Santa Barbara Dr. 143 073 005 000 $101,534 (Deed in Lieu) COTS is a non-profit service organization that operates a Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. COTS manages five, four-bedroom, two bathroom transitional houses within the redevelopment project area: Each house accommodates approximately four families. The CDC purchased and/or obtained via Deed in Lieu of Foreclosure these houses for this purpose. The CDC has an agreement allowing COTS to operate the program in each of the homes in Rohnert Park. 2) Senior Center/City Hall Annex: Address Parcel # Cost of Purchase 6800 Hunter Dr $1,523,765 This property consist of a 13,473 square foot building housing Senior Center that includes multi-purpose room for community and senior activities, a full industrial kitchen, dining room, activity/game room, storage rooms and classrooms. 3) Avram Avenue Affordable Housing Project: Address Parcel # Cost of Purchase 6750 Commerce Blvd. 143-380-015 $1,135,000 100 Avram Avenue 143-380-022 $1,375,000 120 Avram Avenue 143-061-052 $1,721,500 Commission staff sought authorization and approval to move forward with an ENA with Sherman Associates Inc. Staff recommended Sherman Associates Inc. following their review of proposals to construct a mixed-use affordable housing project on the sites. The Commission did not authorize moving forward with an ENA and directed staff to conduct further analysis of the project. 4) City Center Drive, Mixed Use Project: h - Address Parcel # Cost of Purchase 415 City Center Drive 143-051-066 $550,000 6230 State Farm Drive 143-051-065 $1,100,000 N/A — No address 143-051-076 $2,995,000 With the acquisition of APN 143-051-076 from the City of Rohnert Park, the CDC now owns three contiguous parcels totaling approximately 2.96 acres. The CDC intends to select a developer to construct a mixed-use project that will complement the newly constructed City Center Plaza and will further the goals of the City Center Concept Plan adopted on November 12, 2002, per Resolution No. 2002-55. Note: , This form is to reconcile the previous Statement of Indebtedness to the current one being filed. However, since the reconciliation period is limited by law to a July 1 - June 30 fiscal year, period; only those items included on the SOI Form A -is to be included on this document. To assist in following each item of indebtedness from one SOI to the next, use page and line number references from each SOI that the item of indebtedness is listed on. If the indebtedness is new to this fiscal year, enter "new" in the "Prior Yr" page and line columns. Column F must equal the current SOI, Form A Total Outstanding Debt column. ' (A) Adjustment is to make the carryover debt zero from year to year as the set-aside is paid in full upon receipt of the cash. (B) Adjustment•to Springbrook Lea -se Payment for duplicate payment made in 2008 (C) Adjustment to make the carryover debt zero from year to year RECONCILIATION STATEMENT - CHANGES IN INDEBTEDNESS Page 1 of 2 FILED FOR THE 2009-10 TAX YEAR Name of Redevelopment Agency Community Development Commission of the City of Rohnert Park Name of Project Area •Rohnert Park Redevopment Project Area. Tax Year 2008-09 Reconciliation Dates: From July 1, 2008 to June 30, 2009 A B C D E F Debt Identification: Outstanding Debt Adjustments Amounts Paid Against Remaining SOI page and line: All Beginning Increases Decreases Indebtedness From: Balance Orior Yr Current Yr Brief Description Balances (Explain) (Explain) Tax Increment Other Funds (A+B-C-D-E) P 1, Line A P 1, Line A 1991 TA Refunding Bonds 2,320,000 463,059 116,941 1,740,000 P 1, Line B P 1, Line B 1999 Tax Allocation Bonds 33,050,671 362,935 24,945 32,662,791 P 1, Line C P 1, Line C 2001 TA Refunding.Bonds 9,703,446 311,110 77,858 9,314,478 P 1, Line D P 1, Line D 2003 Lease Revenue Refunding Bond 7,566,119 442,919 49,512 7,073,688 P 1, Line DD P 1, Line E 2007R Tax Allocation Bonds 63,459,692 1,853,504. 475 61,605,713 P 1, Line EE P 1, Line F 2007H Tax Allocation Bonds 48,598,522 10,182,137 38,416,385 P 1; Line E P 1, Line G Loan from GF (1999) 4,433,940 277,360 4,156,580 P 1, Line F P 1, Line H Financial Software Lease payment (0) 27 (B) 27 (0) P 1, Line G P 1, Line I . County Pass Through Agreement 0 4,080,096 (C) 4,080,096, 0 P 1, Line H P 1, Line J Housing Set Aside 0 3,221,016 (A) 3,221,016. 0 P 1, Line I P 1, Line K Trustee Fees -1991 TARB 111,436 1,674 .419. 109,343 P 1, Line J P 1, Line L Trustee Fees -1999 TAB 102,125 2,203. 99,922 P 1, Line K P 1, lane M Trustee Fees - 2001 TARB 84,980 1,762 441 82,777 P 1, Line L P 1, Line N Trustee Fees - 2003 LRRB 69,363 2,898 322 66,143 1, Line FF P 1, Line O Trustee Fees - 2007 R 80,446 2,380 .78,066 1, Line GG P 1, Line P Trustee Fees - 2007 H 78,300. 0 2,285 76,615 P 1, Line M P 1, Line Q PAC Land Lease Payments 1,050,000 70,000 980,000 P 1, Line N P 1, Line R Comm Center/Sports Center Land Lease Pmts 2,100,000 0 140,000 1,960,000 Subtotals 172,809,040 7,301,139 0 11,232,943 10,455,335 158,421,901 Note: , This form is to reconcile the previous Statement of Indebtedness to the current one being filed. However, since the reconciliation period is limited by law to a July 1 - June 30 fiscal year, period; only those items included on the SOI Form A -is to be included on this document. To assist in following each item of indebtedness from one SOI to the next, use page and line number references from each SOI that the item of indebtedness is listed on. If the indebtedness is new to this fiscal year, enter "new" in the "Prior Yr" page and line columns. Column F must equal the current SOI, Form A Total Outstanding Debt column. ' (A) Adjustment is to make the carryover debt zero from year to year as the set-aside is paid in full upon receipt of the cash. (B) Adjustment•to Springbrook Lea -se Payment for duplicate payment made in 2008 (C) Adjustment to make the carryover debt zero from year to year RECONCILIATION STATEMENT - CHANGES IN INDEBTEDNESS Page 2 of 2 FILED FOR THE 2009-10 TAX YEAR Name of Redevelopment Agency Community Development Commission of the City of Rohnert Park Name of Project Area Rohnert Park Redevopment Project Area Tax Year 2008-09 Reconciliation Dates: From July 1, 2008 to June 30, 2009 A B C D E F Debt Identification: Outstanding Debt Adjustments Amounts Paid Against Remaining S01 page and line: All Beginning Increases Decreases Indebtedness From: Balance Prior Yr Current Yr Brief Description Balances (Explain) (Explain) Tax Increment Other Funds (A+B-C-D-E) 1, Line R P 1, Line S 2006-07 Admin Cost Reimbursement 0 600,000 (D) 600,000 0 P 1, Line S P 1, Line T Arbitrage Rebate Services 0 8,475 (1) 8,475 0 P 1, Line T P 1, Line U Chamber of Commerce Funding 0 90,785 (E) 90,785 0 P 1, line U P 1, Line V Sonoma County Tourism Funding 0 50,000 (F) 50,000 0 P 1, Line v P 1, Line w Foxtail Capital Improvement Fund 0 20,234 (G) 20,234 0 P 1, Line W P 1, Line x Contractual Services 0 252,436 (H) 252,436 0 P 1, Line Z P 1, Line z Westside Public Safety Facility Project 0413 1,045,757 ' (992,190) (L) 53,567 0 P 1, Lirle Y P 1, Line AA Community Center ADA Survey 0430 15,085 (15,960) (M) (875) 0 P 1, Line Z P 1, Line AB Community Center Improvements 0505 (0) 380 (J) 380 (0) P 1, Line AA P 1, Line AC Performing Arts Ctr Re -roof 0506 449,692 (449,692) (N) (0) P 1, Line AE Martin Avenue Storm Drain 0603 0 180,526 (K) 180,526 0 Subtotals 1,510,534 (255,006) 0 1,255,528.00 0 (0) Subtotal From Page 1 172,809,040 7,301,139 0 11,232,943 10,455,335 158,421,901 _Grand Totals 174,319,574 7,046,133 0 12,488,471 10,455,335 158,421,901 otote: This forth is to reconcile the previous Statement of Indebtedness to the current one being Bled. However, since the reconciliation period is limited by law to a July 1 - June 30 fiscal year period, only those items included on the SOI Form A is to be included on this document. To assist in following each Item of Indebtedness from one SOI to the next, use page and line number references from each S01 that the Item of indebtedness is listed on. If the indebtedness Is new to this fiscal year, enter "new" In the "Prior Yr" page and line columns. Column F must equal the current SOI, Form A Total Outstanding Debt column. (D) Reimburse General Fund for 2007-08 administration costs (E) Chamber of Commerce funding for 2007-08 (F) Sonoma County Tourism funding (G) Capital Improvement Fund for Municipal Golf Course - percentage of revenue (H) Various consulting services (I) Adjustment to make cavy over debt zero from year to year (J) To balance Community Center Improvement project expense paid by tax Increment (K) To balance Martin Avenue Storm Drain Project paid from tax increment (L) To adjustment balance to zero since and record expenditures on project as paid (M) To adjustment balance to zero since and record expenditures on project as paid (N) To adjustment balance to zero since and record expenditures on project as paid 0 Purpose of Indebtedness: (A) Refunded previous 1988 bond Issue (B) Tax Allocation Bonds Issued in 1999 for redevelopment purposes (C) Refunding a portion of 1991 Tax Allocation Refunding Bonds (D) Refunding 1994 Refunding COP"s (E) Tax Allocation Bonds Issued In 2007 for redevelopment projects (F) Tax Allocation Bonds Issued in 2007 for housing projects (G) Consolidation of Performing Arts Center Construction Loans (H) Financial Software Lease -10% of Debt (1) Pursuant to tax sharing agreement (J) Pursuant4o H 8 S Code Section 33334.2 (K), To fund bond trustee fees (L) To fund bond trustee fees (M) To fund gond trustee fees (N) To fund bond trustee fees (0) To fund bond trustee fees '(P) To fund bond trustee fees (0) To pay for land lease per agreement (R) To pay forland leaseper agreement (S) To reimbu Reimburse General Fund for administration costs (T) Arltrage Rebate Calculation SerA ce for existing Issuances (U) Funding for Chamber Operations (V) Funding for Sonoma county Tourism operations (W) Funding for Municiapl Golf Course Improvements (X) Contractual SerAes with various firs (Y) Funding for Capital Improvement Project (Z) Funding for Capital Improvement Project (AA) Funding for Capital Improvement Project (AB) FundkV for Capital Improvement Project (AC) Funding for Capital Improvement Project STATEMENT OF INDEBTEDNESS - FISCAL YEAR INDEBTEDNESS Form A FILED FOR THE 2009-10 TAX YEAR Page 1 of.1 Name of Redevelopment Agency Community Development Commission of the City of Rohnert Park Name of Project Area Rohnert Park Redevopment Project Area For Indebtedness Entered Into as of June 30, 2009 AO Original Data. --j Current Interest Total Total, Principal/Interest Debt Identification Date Principal Term Rate Interest Outstanding Debt Due During Tax Year (A) 1991 TA Refunding Bonds 5/91 13,099,895 30 yrs 5.9-6.8% 16,734,019 1,740,000 580,000 '(B) 1999 Tax Allocation Bonds 2/99 11,936,651 36 yrs 3.0-5.3% 24,695,568 32,662,791 387,790 (C) 2001 TA Refunding Bonds 11/01 8,200,000 20 yrs 3.5-4.5% 4,910,300 9,314,478 386,368 (D) 2003 Lease Revenue Refunding Bds 7/03 6,255,000 20 yrs 2.5-4.75% 3,534,230 7,073,688 439,880 (E) 2007R Tax Allocation Bonds 2007 34,680,000 30 yrs 3.6%-5%. 31,237,560 61,605,713 1,959,979 (F). 2007H Tax Allocation Bonds 2007 16,390,000 30 yrs 3.5%-5% 10,785,791 38,416,385 1,155,319 k) Loan From City GF/1999 2/99 3,518,000 25 yrs 9% 3,961,260 4,156,580 277,060 ) Financial Software Lease Payment 8/03 21,240 7 yrs 4% 2,716 (0) 0 (1) County Pass Through Agreementk 1987 35,000,000 Open NIA 0 0 4,080,096 (J) Housing Set Aside N/A N/A Open N/A 0 0 0 (K) Trustee Fees -1991 TARE, 5/91 162,000 30 yrs NIA 0 109,343 2,093 (L) Trustee Fees -1999 TAB 2/99 125,000 25 yrs N/A 0 99,922 2,203 (M) Trustee Fees - 2001 TARB 11/01 100,000 20 yrs N/A 0 82,777 - 2,203 (N) Trustee Fees - 2003 LRRB 7/03 78,122 20 yrs NIA 0 66,143 3,220 (0) Trustee Fees - 2007R TAB 2007 83,220 , 30 yrs N/A 0 78,066 2,380 (P) Trustee Fees -.2007H TAB 2007 81,000' 30 yrs NIA 0 76,015 2,285 (0) PAC Land Lease Payments 1988 650,000 15 yrs N/A 0 980,000 105,000 (R) 1999 Land Leases (2) 1999 3,500,000 25 yrs NIA 0 1,960;000 140,000 (S) 2008-09 Admin Cost Reimbursement 2001 N/A Open N/A 0 0 0 (T) Arbitrage Rebate Services 2001 N/A Open N/A 0 0 0 (U) Chamber of Commerce Funding 2001 N/A Open NIA 0 0 0 (V) Sonoma County Tourism Funding 2001 N/A Open NIA 0 0 0 (W) 'Foxtail Capital Improvement Fund 2004 N/A Open N/A 0 0 0 (X) Contractual Services 2004 N/A Open N/A 0 0 0 ' (Y) Westside Public Safety Building 2005 N/A Open N/A 0 0 0 (Z) Community Center ADA Survey 2005 N/A Open N/A 0 0 0 (AA) Community Center Improvements 2005 N/A Open N/A 0 (0) (0) (AB) Performing Arts Ctr Re -roof 2005 N/A Open , N/A 0 (0) (0) .(AC) Martin Avenue Storm Drain 2006 N/A Open NIA 0 0 0 Total Fiscal Year Indebtedness 158,421,901 9,525,876 Purpose of Indebtedness: (A) Refunded previous 1988 bond Issue (B) Tax Allocation Bonds Issued in 1999 for redevelopment purposes (C) Refunding a portion of 1991 Tax Allocation Refunding Bonds (D) Refunding 1994 Refunding COP"s (E) Tax Allocation Bonds Issued In 2007 for redevelopment projects (F) Tax Allocation Bonds Issued in 2007 for housing projects (G) Consolidation of Performing Arts Center Construction Loans (H) Financial Software Lease -10% of Debt (1) Pursuant to tax sharing agreement (J) Pursuant4o H 8 S Code Section 33334.2 (K), To fund bond trustee fees (L) To fund bond trustee fees (M) To fund gond trustee fees (N) To fund bond trustee fees (0) To fund bond trustee fees '(P) To fund bond trustee fees (0) To pay for land lease per agreement (R) To pay forland leaseper agreement (S) To reimbu Reimburse General Fund for administration costs (T) Arltrage Rebate Calculation SerA ce for existing Issuances (U) Funding for Chamber Operations (V) Funding for Sonoma county Tourism operations (W) Funding for Municiapl Golf Course Improvements (X) Contractual SerAes with various firs (Y) Funding for Capital Improvement Project (Z) Funding for Capital Improvement Project (AA) Funding for Capital Improvement Project (AB) FundkV for Capital Improvement Project (AC) Funding for Capital Improvement Project Agency Name Community Development Commission of the City of Rohnert Park Project Area Rohnert Park Redevopment Project Area Tax Year 2009-10 Reconciliation Dates From July 1, 2008 to June 30, 2009 1. Beginning Balance, Available Revenues (See Instructions) 2. Tax Increment Received - Gross All Tax Increment Revenues, to include any Tax Increment passed through to other local taxing agencies. 3. All other Available Revenues Received ,(See Instructions) 4. Revenues from any other source, included in Column E of the Reconciliation Statement, but not included in (1 - 3) above. 5. Sum of Lines 1 through 4 6. Total amounts paid against indebtedness in previous year. (D + E on Reconciliation Statement) 7. Available Revenues, End of Year (5 - 6) FORWARD THIS AMOUNT TO STATEMENT OF INDEBTEDNESS, COVER PAGE, LINE 4 NOTES $8,775,521 11,765,278 176,959 10,428,343 $31,146,101 ` 22,943,806 $8,202,295 Tax Increment Revenues: The only amount(s) to be excluded as Tax Increment Revenue are any amounts passed through to other loc agencies pursuant to Health and Safety Code Section 33676. Tax Increment Revenue set-aside in the Low an( Income Housing Fund will be washed in the above calculation, and therefor omitted from Available Revenues a Item 4, above: This represents any payments from any source other than Tax Increment OR available revenues. For'instar an agency funds a project with a bond issue. The previous SOI included a Disposition Development Agreemen. which was fully satisfied with these bond proceeds. The DDA would be shown on the Reconciliation Statement as fully repaid under the 'other" column (Col E), but with funds that were neither Tax Increment, nor "Available Revenues" as defined. The amounts used to satisfy this DDA would be included on line 4 above in order to acc determine ending "Available Revenues." STATEMENT OF_INDEBTEDNESS -POST FISCAL YEAR INDEBTEDNESS Form B FILED FOR THE 2009-10 TAX YEAR Page 1 of 1 'Name of Redevelopment Agency Community Development Commission of the City of Rohnert Park, Name of Project Area' Rohnert Park Redevopment Project Area For Indebtedness Entered into post June 30, 2009 ------------------------------------Original Data------------------------------ ------------- ---------Current------= -------- --------------- Interest Total Total Principal/Interest Debt Identification, Date Principal Term Rate Interest Outstanding Debt Due During Tax Year r NOT APPLICABLE i Total Post Fiscal Year Indebtedness Purpose of Indebtedness: STATEMENT OF 'INDEBTEDNESS - CONSOLIDATED FILED FOR THE:2009-10 TAX YEAR Name'of Redevelopment Agency Community Development Commission of the City of Rohnert Park Name of Project Area Rohnert Park Redevopment Project Area Certification of Chief Financial Officer: Pursuant to Section 33675 (b) of the Health and Safety Code, I hereby certify that the above is a true and accurate Statement of Indebtedness for the above named agency. Sandra M. Lipitz Director of Admin Services Name Title Signature Date r .................. Balances Carried Forward From: Line Total Outstanding Principal/Interest Debt Due During Tax Year riscal Period -Totals (From Form A, Page 1 Totals) (1) 158,421,901 9,525,876 (Optional) Post Fiscal Period - Totals (From•Form B Totals) (2) 0 0 Grand Totals (3) 158,421,901 9,525,876 Available Revenues w (4) 8,202,295 From Calculation of Available Revenues, Line 7 Net Requirement (5) 150,219,606 Consolidate on this form all of the data contained on Form A and B (including supplemental pages). Form A Is to include all indebtedness entered Into as of June 30 of the Fiscal Year. Form B may. be filed at the option of the agency, and is to include indebtedness entered into post June 30 of the Fiscal Year, pursuant to Health and Safety code Section 33675(c)(2). This is optional for each agency and is not a requirement for filing the Statement of Indebtedness. The Reconciliation Statement is to include indebtedness from- Form A only. Certification of Chief Financial Officer: Pursuant to Section 33675 (b) of the Health and Safety Code, I hereby certify that the above is a true and accurate Statement of Indebtedness for the above named agency. Sandra M. Lipitz Director of Admin Services Name Title Signature Date r l Agenda Packet Preparation TW ELINES for Regular City Council Meetings {This section for City Clerk Use Only} -, held on the 2nd & 4d' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 12/8/09 CITY COUNCIL AGENDA later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to City Manager via email for his review and responding "email authorization", RESOLUTION NO. 2009-133 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas • Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: Submittal Date: Agenda (subject only) Title: December 8, 2009 Administration Linda T. Babonis, Housing & Redevelopment Manager December 8, 2009 Support and Endorse Sonoma County Adult and Youth Development Application for Community Development Block Grant Funds Requested Council Action: Approve Resolution Supporting and Endorsing Application for Community Development Block Grant (G°CDBG") Funds Submitted by Sonoma County Adult and Youth Development (SCAYD) for 2010/11 Program Year Activities SCAYD intends to submit an*application to the Sonoma County Community Development Commission (SCCDC) for the award of FY 2010/11 CDBG funds to carry out its program activities. The SCCDC administers the CDBG Program which includes the award of annual grants to qualified non-profit organizations to provide homeless and affordable housing services. SCAYD is required to obtain the endorsement of the City/Town Council(s) of the jurisdiction(s) in which it will operate prior to submitting its proposal for CDBG funding to the SCCDC. The deadline for submittal is January 9, 2010. Staff received a request for support from SCAYD after the City Council Agenda was posted. There are no other City Council meetings prior to the deadline for submittal. Staff recommends the City Council approve the resolution supporting and endorsing the application for CDBG funds submitted by SCAYD for 2010/11 program year activities. Enclosures: Resolutions, Request for Support of CDBG Funding CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( x) Consent Item ( ) Regular Time (x) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council O City Comments: Per Interim City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b RESOLUTION NO. 2009-133 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING TO HELP SUPPORT THE ROHNERT PARK COTATI HOMELESS PREVENTION PROGRAM WHEREAS, the Sonoma County Community Development Commission (SCCDC) is taking applications for Community Development Block Grant (CDBG) community service funds for the 2010-2011 program year for activities which benefit lower income households; WHEREAS, the Sonoma County Adult and Youth Development (SCAYD) Rohnert Park-Cotati Homeless Prevention Program agency intends to apply for CDBG community services funds to augment the funding received from the Cities of Rohnert Park and Cotati to provide services to low-income families in Rohnert Park and Cotati at risk of becoming homeless; and WHEREAS, the City Council of the City of Rohnert Park supports SCAYD's Rohnert Park-Cotati Homeless Prevention Program in providing emergency assistance for households suffering temporary financial difficulty by providing rental and deposit assistance and financial counseling. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby support and endorse the application for CDBG funds submitted by SCAYD and urges approval of this application in the amount of no less than $10,000 and no more than $14,500. . DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 8`3' day of December, 2009. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk JH -s:05 -d SCAYD Board of Directors Gina Belforte, CPM President Stanley Steemer Rev. Newt Kerney Vice President Cross and Crown Lutheran Church Joyce Rogers Secretary Rogers Realty Toni Sprouse Treasurer Community Volunteer Mo Aimaq Community Volunteer James Cobb, JD The Law Office of James K. Cobb Gerard Giudice Sally Tomatoes Mario Lewin Community Volunteer Rick Marraffmo Exchange Bank Andre Morrow, Agent State Farm Insurance Darlene Shepard Community Volunteer Ken Zschach Community Volunteer Cecelia Belle,.MFT Executive Director James Gattis, MA, ATR Associate Director S'ONOMA COUNTY AD ULT AND YOUTH DEVELOPMENT Our mission is to help all people in our community reach their highest potential. December 8, 2009 Ms. Linda Babonis Housing and Redevelopment Project Manager City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 Re: CDBG Resolution for SCAYD Homeless Prevention Program Dear Linda: SCAYD is seeking the support of the Rohnert Park City Council, in the form of a resolution, for our proposal for continued Community Development Block Grant funding in FY 2010-11. A resolution is required from the city being served. Funding will go to support the Rohnert Park-Cotati Homeless Prevention Program, pioneered here by the City of Rohnert Park. Would you please include it on an upcoming agenda? Thank you for your assistance. Sincerely, &X't1 4� � Cecelia Belle, M.A. Executive Director Youth and Family Counseling / Prevention and Diversion Programs / Parent Education / Latino Outreach Youth Employment Services / Family Advocacy / Homeless Prevention Services Mailing Address: P.O. Box 7078, Cotati, CA 94931 Site Address: 7345 Burton Avenue, Rohnert Park Phone: (707) 793-9030 Fax: (707) 793-9234 Website: www.scayd.org RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT (SCAYD) APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING TO HELP SUPPORT THE HOMELSS PREVENTION PROGRAM WHEREAS, the Sonoma County Community Development Commission (SCCDC) is taking applications for Community Development Block Grant ("CDBG") community service funds for the 2010-2011 program year for activities which benefit lower income households; and WHEREAS, one of the requirements for applying for a CDBG from SCCDC is endorsement from the community in which the grantee serves; and, WHEREAS, the Sonoma County Adult and Youth Development (SCAYD) Homeless Prevention Program agency intends to apply for CDBG community services funds to augment the funding received from the Cities of Rohnert Park and Cotati to provide services to low- income families in Rohnert Park and Cotati at risk of becoming homeless; and, WHEREAS, the City of Rohnert Park supports the Sonoma County Adult and Youth Development (SCAYD) Homeless Prevention Program in providing emergency assistance for households suffering temporary financial difficulty by providing rental and deposit assistance and financial counseling. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that it strongly supports and endorses the application for CDBG funds submitted by the Sonoma County Adult and Youth Development (SCAYD) and urges approval of this application in the amount of $14,500. IT IS HEREBY CERTIFIED that the foregoing resolution was duly introduced and legally. adopted at a regular meeting of the City Council of the City of Rohnert Park held on the day of 2009, by the following vote, to Council Member YES Council Member YES Council Member YES Council Member -YES Council Member YES Approved by Mayor Calendar of Events 12/8/09 City Council Agenda Next Council Meeting December 8, 2009 ITEM NO. 8.1 Wednesday, 12/2 SCWMA 9am (DSchwarz) Saturday, 12/5 SSU 26th Annual Planning Commissioners' Conference 8:30am-1:00pm SSU (JM) Saturday, 12/5 Holiday Lights 2009 City Center Plaza (JC, PS) fpm-6pm Holiday Events Rohnert Park Community Center 6:30-7:30pm Tree lighting City Center Plaza Tuesday, 12/8 Installation of Mayor /Vice Mayor and Ceremonial meeting. 6:00pm Wednesday, 12/16 Chamber of Commerce Holiday Open House 4-7pm, (JC, PS) Wednesday -Friday, 1/20-1/22 2010 New Mayors & Council Members Academy Hyatt Regency, Sacramento (registration deadline 1/4/2010) Thursday and Friday, 1/28 & 1/29 REMIF Annual Risk Management Seminar & Board Meeting DoubleTree — JC Wednesday, 2/3 -Friday, 2/5 League of CA Cities City Managers Department Meeting Carlsbad Tuesday -Friday, 2/16-19 PARMA (REMIF) Sacramento (Babonis, McArthur) AGENDA FORECAST January 12th Meeting Pledge: No child scheduled until 1/26_ Regular Meeting SSU ASI Speaker of the Senate, Jesse Schwartz 12/8/09 City Council Agenda ITEM NO. 8.2 Mayor's Presentation Honoring Eugene "Geno" Fahy, Public Safety Officer, on the Occasion of his Retirement Presentations Jerry Peeler presentation on the current status of sales tax and economic projections Department Head Briefing Consent Item Receiving, Acknowledging and Accepting the State Controller's Report, Independent Auditors Report and Financial Statement and the California Housing and Community Individual Items Approving the 2009 Amended Parking Fines/Bail Schedule ■ Public Hearing Adoption updated Sewer Standards Adoption Sewer Code — Martin St. George January 2010: Council 4th Quarterly Expenditure update [October, November, December] Compliance with State law requiring Water -efficient Landscaping Injury /Illness Prevention Program (IIPP) Ordinances Skateboard Ordinance Amendment Matters for/from Council Liaison Assignments ■ Boards, Commissions & Committee Appointments Community Development Commission Acknowledging and Accepting the Completion and Submission of the State Controller's Report, Independent Auditors Report and Financial Statement and the California Housing and Community Development Report 12/8/09 City Council Agenda ROHNERT PARK CITY COUNCIL ITEM NO. 8.3 2009 COMMITTEE & LIAISON ASSIGNMENTS (Effective 11/24/2009) STANDING COMMITTEES ECONOMIC DEVELOPMENT BELFORTE & BREEZE GENERAL PLAN (TO INCLUDE G. P. UPDATE) BELFORTE & CALLINAN TRANSPORTATION ISSUES (TO INCLUDE SMART, FREEWAY, BIKE, ETC.) CALLINAN & MACKENZIE WASTE AND RECYCLING BELFORTE & STAFFORD WATER/WASTEWATER ISSUES (TO INCLUDE CREEK MASTER PLAN SUB.) MACKENZIE & STAFFORD NOTE: COMMUNITY DESIGN AND MOBILE HOME PARKS ISSUES TO BE BROUGHT TO ENTIRE COUNCIL FOR CONSIDERATION AD-HOC COMMITTEES 2009/2010 BUDGET (TO DEAL WITH MEASURE L IMPACTS, ECONOMIC RECESSION, FISCAL CRISIS, FISCAL REFORM, ETC.) CANON MANOR WASTEWATER COLLECTION SERVICES EDUCATION (TO WORK WITH EDUCATORS TO ACCOMPLISH MUTUAL PARTNERSHIPS THAT BENEFIT STUDENTS AND THE COMMUNITY THROUGH COORDINATION OF RECREATION, USE OF FACILITIES, AND RESOURCES) GENERAL PLAN IMPLEMENTATION , LIAISON APPOINTMENTS TO OTHER COMMITTEES GOLF COURSE OVERSIGHT COMMITTEE LIBRARY ADVISORY BOARD MAYORS' & COUNCILMEMBERS' ASSOCIATION LEGISLATIVE COMMITTEE REDWOOD'EMPIRE MUNICIPAL INSURANCE FUND [REMIF] BOARD SENIOR CITIZENS ADVISORY COMMISSION SONOMA COUNTY TRANSPORTATION AUTHORITY SONOMA COUNTY WASTE MANAGEMENT AGENCY WATER/WASTEWATER WATER ADVISORY COMMITTEE SUBREGIONAL/WASTEWATER SYSTEM POLICY ADVISORY COMMITTEE RUSSIAN RIVER WATERSHED ASSOCIATION OTHERAPPOINTMENTS/ASSIGNMENTS ASSOCIATION OF BAY AREA GOVERNMENTS FABAGI GENERALASSEMBLY BAY AREA WATER FORUM CHAMBER OF COMMERCE CLIMATE PROTECTION CAMPAIGN HEALTH ACTION LEAGUE OF CALIFORNIA CITIES ENVIRONMENTAL QUALITY POLICY COMMITTEE ANNUAL CONFERENCE VOTING DELEGATE MAYORS' & COUNCILMEMBERS' ASSOCIATION CITY SELECTION COMMITTEE BOARD OF DIRECTORS/ ASSOCIATION SONOMA-MARIN AREA RAIL TRANSIT [SMART] II (SCTA) METROPOLITAN TRANSPORTATION COMMISSION (MTC) BOARD OF SUPERVISORS APPOINTMENT SANTA ROSA PLAIN CONSERVATION STRATEGY IMPLEMENTATION (CTS) LIAISON CALLINAN BELFORTE BREEZE CALLINAN BREEZE MACKENZIE SCHWARZ MACKENZIE MACKENZIE MACKENZIE LIAISON STAFFORD MACKENZIE CALLINAN STAFFORD BELFORTE BELFORTE & BREEZE MACKENZIE & STAFFORD BELFORTE & CALLINAN CALLINAN & MACKENZIE ALTERNATE BREEZE MACKENZIE SCHWARZ CALLINAN CALLINAN LIPITZ STAFFORD STAFFORD STAFFORD ALTERNATE MACKENZIE MACKENZIE TO BE DETERMINED BREEZE BREEZE MACKENZIE MACKENZIE SUSPENDED AT THIS TIME MACKENZIE MALiaison Assignments\2009 Committee and Liaison Assignments.dw Rev. 12/3/09 � TeainS �`� CEQA, Global Warming, and Local Government Action Sonoma State Annual Planning Commissioners' Conference December 5, 2009 Susan Durbin Deputy Attorney General (916) 324-5475 susan.durbin@)doi.ca.gov Terry Watt, AICP Planning Consultant to the Environment,Section s Powers of Local Government • Engage in active general planning and zoning • Pass ordinances/codes • Facilitate financing (e.g:, AB 811 -type programs) • Control their own operations (municipal fleet; purchasing policies; employee programs; etc.) Library of Congress, Prints & Photographs Division, FSA -OWI Collection, [LC-USF34-038122-D DLC ] Parts of a General Plan • Seven.Mandatory Elements: — Land Use — Circulation — Housing — Conservation —Open Space —Noise —Safety • Optional Elements (e.g., Energy;Air Quality• Economic Development; Climate Action) • Maps and Diagrams Parts of a General Plan — Cont. • Goals • Objectives • Policies • Implementation programs Library of Congress, Prints & Photographs Division, FSA -OWI Collection, [LC-USW3- 003640-E] CEQA and Mitigation EiRs for general plan updates must: • Estimate GHG emissions from the project • Determine.whether significant (cumulatively considerable)? • If significant, impose all feasible mitigation • Consider a range. of alternatives (low -carbon alternatives?) Can't ARB Just Do It? `-'Local governments are essential partners in achieving California's goals to reduce greenhouse gas emissions. They have broad influence and, in some cases, exclusive. authority over activities that contribute to significant direct and indirect greenhouse gas emissions through their planning and permitting processes, local- ordinances, outreach and education efforts, and municipal operations.. — ARB,. Scoping Plan, p. 26. "Essential Partners" • Transportation sector = 40% of GHG' emissions; just cars & light trucks = 30% • Unless we get a hand'le'on it, growth in VMT will overwhe�m progress on vehicle technology, low -carbon fuel • ARB estimates that we will avoid at Deast S MM7CO2,e by 2020 just with regional transportation GHG targets (5B 375) "The most reliable studies estimate that doubling residential density across a metropolitan area might -lower household VMT by 5 to 12 percent, and perhaps by as much as 25 percent, if coupled with higher employment concentrations, significant public transit improvements, mixed uses, and other supportive demand management measures." — National Research Council, Driving and the Built Environment: The Effects of Compact Development on Motorized Travel, Energy Use, and CO2 Emissions (Aug. 2009) Exemplary'General Plan Provisions for Mitigating Climate Change • Yolo County General Plan Update (Adopted) Directed growth policy. Target Vehicle Miles Traveled Per Household for Specific Plan areas. v"n`�'"�`�-� • City of Hayward General Plan (Adopted) Required minimum .densities along transit 77516i�s/cw,jc corridors and at transit stations. �s See: ag.ca.gov//globalwarming/cega/generalplans.php f�C1: leers &--r- Guidance for Local Government Emerging.... Some examples: • CAPCOA,, Model Policies for Greenhouse Gases in General Plans • BAAQMD, Air Quality Guidelines (draft) (see examples at p. 9-7 et seq.) • CoolCalifornia'. Local Government Toolkit • Resource Agency, CEQA Guidelines (see § 15183.5) and accompanying Statement of Reasons • Attorney General., comment letters*; Stockton settlement; ..information sheets �Co+ o I- Guidance for Local Government Funding and emerging funding for planning: • Energy v Efficienc and Conservation Block Grants *0!9� (Fresno Example4�,-:: 1� Irl • 465 Cool California Government Financial Resources • Emerging Grant Criteria by the Strategic Growth Council for $90 million in land use planning grants and additional $90 million for urban greening under Proposition 84. CAP Consensus CAPCOA Cool Calif. Resources (Draft) AG Conduct inventory of emissions X X X X Project estimated emissions overtime X X X X Establish emissions reduction target(s) and/or milestones X X X X Develop set of enforceable policies and measures to meet target(s) X X X X Adopt plan as part of public process w/environmental review X X X Implement policies and measures X X X X Monitor and verify results X X X X Revise policies anal measures as necessary to meet target(s) (adaptive management) X X X Delay in Instituting CAP? If a "climate action plan"' is the stated mitigation in an EIR, but it won't be adopted for some time, are interim policies and measures required? CEQA and Adaptation EIRs for general plan.updates must also consider the impact of climate change on the project: "[T]he EIR should evaluate the impacts of locating development in other areas susceptible -to hazardous conditions (e.g.,,floodpla'ins, coastlines, wildfire risk areas) as identified in authoritative hazard maps, risk assessments or in land use plans addressing such hazards areas:' - Proposed CEQA Guidelines § 15126.2(a) Homes in the Wildland Interface Forested Public/Private land Interface C RMdes Residential within 500m of Public Land [_ _ _i Counties Residential Major Cities Including Urban, Suburban, Exurban State Capital Public lands Population > 50,000 Public Lands Major Roads Limited Access Highway Data Sources: US Census, US Geological Survey, Conseryation Biology Institute World Mercator Projection Map Date: 7/19/2007 www. headwater seconomics.org/ wildfire/ A�� " (25C n Wwe www.fire.ca.gov /fire_prevention wildland zone s_maps.php e Sa 6-4 NINN-1 ?i '4�n W--8 �-j ' -10 0 ■ o] Moll" VERY HIGH FIRE HAZARD SEVERITY ZONES IN LRA As Recommended By CAL FIRE � 1 fIEE II.Z.11D fE VEIIrtE 1,MIa • ' l l 11 i http://frap.cdf.ca.gov/webdata/maps/san diego/fhszl ma p. 37. pdf M WX 3�s �/� �33�j�332. CSIs 3 - 2P�6 mA-, 2©w 2 k 3� f�� .fes' Cawrec'i� . U c..�sstt— 6-m\-5 RM, dM �U Ik�� 0, nh Z,-, - '4ocJe ® California Flood Risk: Sea Level Rise Fields Landing Quadrangle = - _ -- .- I http://www.pacinst.org/rep orts/sea level rise/hazma sp html 7-5�:�7� ORT) v V, VVI L. -ck"- I-- l� pnnam�( KAO*MI&—U= + Tlqj�io ( I I�I�I cSe* �,?Ao �r e� Cel N -de 97 rn1 ;5%nlghwa)1 HLmDCYJI 240 mi. (249. Ngmrayl Wrrfocho 49 ml. 06% highway; 7 Sarama 16 ml. i7%hlgnwayl 170 0. r2C,% nlgnway) Soano 1 `.0 rte. (16% Ngnway) Mlaral.. r: f .. 260 ml. (12% MIDIWayl Carla CCcta 1D7 ml. (4% 1119hW21y) San Francisco .ter-.—� 78 ml. f4% 4p;@71 AWmeda 43D m. f5% r om.ay; San I/a� rte' 530 rnl. 15`A hlv%ay) �• 3arta Clara Santa Cr z 230 ml. (6% hlghway:i 7e 1I.!1°%hlgrmayj MtrAerey �' 140 M. (22% hlgrt'aaV} SM WS O&W 29 m1. q6% highway 1F 60 ml. 7 Sand Babas 33 mi f24%howay; Vulnerable roadways in miles (mi.) 10 p 100 1.000 Coastal County Loc Angeles 179 mi. i,18% hgmay) hi ge 540 mi..^(9%nlg/Miy) \ c Ban Diego } 65 rh. (12% Nwway). _ C 50 100 2DD Miles Roadways vulnerable to a 100 -year coastal flood with a 1.4 meter sea -level rise PACIFIC oma source: usCS Sc pe ns"Lnor cr oceanography, It4eaaac. Casa. ESR:. r N STJ T U TE rrep:r,yvw yxnst orghepL9ts.`aea_ rev e+_rtse http://www.pacinst.org/re ports/sea level rise/tma p htmI \JrElas (-T j— 7(j"t (Jwao-L� -:z - , -� ,ate `ScAp-j ,2.- ri Attorney General's Guidance CEQA,: Global Warming and General Plans (webpage): http://ag.ca.Dov/globalwarming/cega/generalplans.php Contains -links to: • Settlement agreement reCity of Stockton general plan •. Frequently asked questions re CEQA, global warming and general plan updates • Examples of innovative general plan policies . • Information on climate action plan funding sources 0 Links to Attorney General comments on general plan update 125 RAINi,oq<— TRO'iTfs G\Zj CS, w cl- , es �6L-ITiGS� 3�2' `l --a-1 �(,.Q,kr.4s 1 rti F-sc -- \ � S J ... - , '�ac�ss� a • � � %cel �'�-.S MCcl�u�.ts� 6:-,5Vfton�. �.6W (Cl CS I COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL December 8, 2009 Checks 5429 - 5441 Dated November 19 - December 2, 2009, 2009 $179,068.13 TOTAL $179,068.13 F Accounts Payable Checks for Approval User: dwilson Printed: 12/02/2009 - 2:24 PM Check Number Check Date Fund Name Account Name Vendor Name Amount 5429 11/19/2009 Redevelopment General Fund Contractual' Services SIGN A RAMA 2,467.22- ,467.22'Check CheckTotal: 2,467.22 5430 11/23/2009 Redevelopment General Fund • City Center Plaza Development CDW 183.52 Check Total: 183.52 5431 12/02/2009 Redevelopment General Fund Contractual Services FOXTAIL GOLF CLUB 1,658.25 Check Total: 1,658.25 , 5432 12/02/2009 Redevelopment General Fund Travels & Meetings BRIAN GOODMAN 27.00 Check Total: 27.00 5433 12/02/2009 Redevelopment General Fund Professional Services MC DONOUGH, HOLLAND, & ALLEN 124.80 Check Total: 124.80 5434 12/02/2009 Redevelopment General Fund Heat, Light & Power• PACIFIC GAS AND ELECTRIC 19.95 Check, Total: 19.95 5435 12/02/2009 Redevelopment General Fund Contractual Services UNION BANK, N.A. 61.00, Check Total: 61.00 5436 '12/02/2009 Low & Moderate Income Housing , Contractual Services COMMITTEE ON THE SHELTERLESS 5,118.36 AP - Checks for Approval ( 12/02/2009.- 2:24 PM) Page 1 Check Number Check Date Fund Name.. Account Name Vendor Name Amount Check Total: 5,118.36 5437 12/02/2009 Low & Moderate Income Housing Heat, Light and Power PACIFIC GAS AND ELECTRIC 302.33 Check Total:' 302.33 5438 12/02/2009 Redevelopment General Fund City Center Plaza Development GHILOTTI CONSTRUCTION CO 67,151.00 5438 12/02/2009 Redevelopment General Fund City Center Plaza Development GHILOTTI CONSTRUCTION CO 92,702.33 Check Total: .159,853.33 5439 12/02/2009 Redevelopment General Fund Stadium Lands Build Removal Ground Hog Construction 4,183.92 Check Total: 4,183.92 5440 12/02/2009 Redevelopment General Fund Stadium Lands Build Removal THE PRESS DEMOCRAT 293.70 Check Total: 293.70 5441 12/02/2009 Redevelopment General Fund Stadium Lands Build Removal WINZLER & KELLY 4,774.75 Check Total: 4,774.75 Report Total: 179,068.13 1 i AP - Checks for Approval (12/02/2009 - 2:24 PM) Page 2 , Agenda Packet Preparation TIMELINES for Regular City Council Meetings (This section for City Clerk Use Only) ' held on the 2"d & 4h Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 12/8/09 CDC Agenda later than NOON Three (3) Mondays prior to Council meeting date • Agenda items to. City Manager via email for his review and responding."email authorization", ITEM NO. 3.3 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas RESOLUTION NO. 2009-17 • Agenda Items with attachments via.email and a total of twenty (20) complete hard copy sets with 2 sets single -sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed torCity Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA TRANSMITTAL REPORT Meeting Date: December 8, 2009 Department: Housing and Redevelopment Submitted By: Brian Goodman, Housing and Redevelopment Assistant Submittal Date: December 1, 2009 Agenda Title: Accepting the Annual Redevelopment Report (Report) for Fiscal Year Ending June 30, 2009, Submitting the Report to the Legislative Body and Directing Staff to Transmit the State Controller's Report, Independent Auditors Report and Financial Statement and the California Housing and Community Development Report Requested Council Action: Approve Resolution Accepting the Annual Redevelopment Report to the legislative body for Fiscal Year ending June 30, 2009 and direct staff to transmit the State Controllers Report; Independent Auditors Report and Financial Statement (Audit Report) and the California Housing and Community Development Report (HCD Report) to the appropriate agencies' upon completion prior to the December 31; 2009 deadline. Summary: Section 33080.1 of Community Redevelopment Law of the State.of California, Health and Safety Code (CRL), requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year. The Annual Redevelopment Report contains various financial and performance information for the Rohnert Park Redevelopment Project Area. The annual report is comprised of the following components: 1) Independent Financial Audit and Financial Statement 2)' Report to the State Controller's Office 3) Report to the State Department of Housing and Community Development 4) ' Accounting of Housing and Displacement Activities 5) Summary of the Commission's Efforts.to Alleviate Blight in the Project Area 6) Loan Report identifying any loans made by the Commission that are $50,000 or more and which are in default or non-compliance with the terms of the loan. 7) Description of Commission -owned Property Staff is submitting the attached Annual Redevelopment Report for the Fiscal Year ending June 30, 2009. The attached Report consists of the following segments; an Accounting of Housing and Displacement Activities, Summary of the Commission's Efforts to Alleviate Blight.in the Project Area, Loan Report, Description of Commission -owned Property and the Statement of Indebtedness for Fiscal Year ending June 30, 2009. Staff also seeks authorization and approval to file the State Controllers Report, Audit Report and the HCD Report on behalf of the Community Development Commission (CDC) with the .appropriate agencies' upon completion prior to the December 31, 2009 deadline.. The Report to the State Controller's Office and the HCD Report will be submitted upon completion. Staff does not anticipate that the results of the Audit Report will disclose any instances of noncompliance that would be subject to reporting under Government Auditing Standards and would inecessitate CDC action. Enclosures: - CDC Resolution Annual report -to legislative body - Statement of Indebtedness GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: ( x) Consent Item O Regular Time ( x)'Approval O Public Hearing Required O Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per Interim Executive Director's review and direction for distribution of this agenda item. RESOLUTION NO. 2009-17 A RESOLUTION OF THE' COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK CALIFORNIA (CDC) ACCEPTING THE ANNUAL REDEVELOPMENT REPORT (REPORT) FOR FISCAL YEAR ENDING JUNE 30, 2009, SUBMITTING THE REPORT TO THE LEGISLATIVE BODY AND DIRECTING STAFF TO TRANSMIT THE STATE CONTROLLER'S REPORT, INDEPENDENT AUDITORS REPORT AND FINANCIAL STATEMENT AND THE CALIFORNIA HOUSING AND COMMUNITY DEVELOPMENT REPORT WHEREAS, pursuant to Section 33080.1- of Community Redevelopment Law of the State of California, Health and Safety Code, requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year; and WHEREAS, the Community Development Commission of the City of Rohnert Park (CDC) has prepared the 2008-09 Annual Report containing various financial and performance information for the Rohnert Park Redevelopment Project Area for submission to the City Council; and WHEREAS, the State Controllers Report, Independent Auditors Report and Financial Statement and the California Housing and Community Development Report are components of the CDC's Annual Redevelopment Report; and WHEREAS, upon completion of the State Controllers Report, Independent Auditors Report and Financial Statement and the California Housing ,and ' Community Development Report the CDC authorizes and directs staff to file the reports, with the appropriate governing agency following any necessary approvals by the CDC. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park that it has submitted the Redevelopment Annual Report for Fiscal Year ending June 30, 2009 to the City Council of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 8`h day of December, 2009. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson ATTEST: Secretary Independent Financial Audit and Financial Statement, State Controller's Report an Department ofHousinz and Community Development Report The State Controller's Report, Department of Housing and Community Development Report (HCD Report) and the Independent Financial Audit and Financial Statement (Audit Report) is currently being prepared and will be submitted to the appropriate governing agency upon completion. Accounting of Housing and Displacement Activities . CRL Section 33080. 1 (a)(2)(c), requires a description of the Commission's affordable housing activities in the 2008-09 fiscal year. Accordingly, the following has been identified: a. Displacement: There were no non -elderly or elderly households that were displaced or moved from their dwelling units as part of a redevelopment project of the Agency during the 2008/09 fiscal year. b. Housing Activities: • The Commission approved a Subordination Agreement among Vida Nueva Partners L.R.. (Developer), the California Housing Finance Agency (CalHFA) and the Commission. The Subordination Agreement was required for the Developer to secure Mental Health Services Act (MRSA) financing for the project which is administered by Ca1HFA.• In order to authorize and approve the Subordination Agreement, the Commission approved Amendment Number Two to the Affordable Housing and Loan Agreement and Amendment Number One to the Affordable Housing and Maintenance Covenant which 'were between the Commission and the Developer. - Approval of the Subordination Agreement released the Commission's contingent funding commitment `. in the event that the MRSA funding was not secured for the project. This contingent funding commitment was authorized on July 10, 2007, per CDC Resolution 2007-16. X • The Commission authorized' and approved a Request for Proposals (RFP) on August 26, 2008 per CDC Resolution 2008-09, to solicit proposals from qualified developers to construct a mixed use affordable housing project on -100 Avram Avenue, 120 . Avram Avenue and 6750 Commerce Boulevard. The RFP was sent out to three (3) qualified developers selected through a Request for Qualifications (RFQ) process which was previously authorized by the Commission. The RFQprocess was used to generate a short list of qualified developers based on Commission staff s analysis of the RFQ responses. The three qualified developers selected through theRFQ process were Bridge Housing, Burbank Housing and Sherman Associates Inc. • Commission'staff requested authorization and approval to move forward with an Exclusive Negotiating Agreement (ENA) with Sherman Associates Inc. for the development of a mixed-use affordable housing project -at the properties located at 6750 Commerce Boulevard, 100 Avram Avenue and 120 Avram Avenue. This action followed a RFQ process and a RFP process., Approval of the ENA would have allowed Commission staff to negotiate exclusively with Sherman Associates, Inc. The Commission did not authorize moving forward with an ENA Agreement and directed staff to return with further analysis of the project. • Commission staff participated in the 2009 Homeless Count and provided $2,194 of funding, which represents its proportionate share of the cost for coordination of the count and preparation of the final report. The Homeless Count is a requirement for each local Continuum of Care organization to receive federal funding for homeless services which in this case benefits residents throughout -Sonoma County. • The Commission approved Amendment Number Six (6), to the Agreement with Sonoma County Adult and Youth Development (SCAYD) on September 23, 2008 per CDC Resolution 2008-12 extending the Commission's agreement through the end of the FY 08/09. _ SCAYD is a non-profit service -organization which operates a homeless prevention program on behalf of the Commission for residents of Rohnert Park. This program is designed to prevent homelessness •by providing one-time only emergency . assistance to households suffering from temporary financial difficulty through rental and deposit assistance and financial counseling. In FY 08/09 the Commission. contributed $130,000 for the program allowing low-income families the opportunity to live in stable housing while regaining financial stability and independence. SCAYD Was able to assist 112 very low- and low-income households, representing 310 people in Rohnert Park. • The Commission contributed $12,834 to SCAYD to assist households residing at Sonoma Grove RV Park at risk of becoming homeless due to unexpected rent increases. Staff was directed that FY 08/09 would be the last year the Commission would provide funding for the program. The Commission had been providing assistance through this program since February 2006. The, Commission approved Amendment Number Nine (9) to the Agreement with Committee on the Shelterless (COTS) on September 23, 2008, per CDC Resolution 2008-11. The Amendment extended the Commission's Agreement through the end of FY 08/09. COTS is: a non-profit service organization that manages and operates a Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. The Commission .contributed a total of $64,500 to COTS for the Program. $60,500 of the funding was utilized to manage the five (5) Commission owned, four-bedroom transitional houses in the City of Rohnert Park. Approximately four (4) families reside in each house, providing assistance for up to 20 families. The remaining $4,000 of the Commission funding was a matching grant for a Housing and Urban Development (HUD) funded transitional home in Rohnert Park that is leased by COTS. • The Commission approved and adopted a Budget Amendment consisting of two elements. The first facet of the amendment was to authorize reimbursement to COTS for expenses incurred for emergency maintenance and repairs at two (2) of the . Commission owned homes. The other element of the amendment is to establish a $10,000,($2,000 per home) contingency fund for emergency maintenance and repair needs. • The Commission provided $50,000 of funding to COTS for Professional Services provided to the residents at Vida Nueva. These services include mental health, chemical dependency support, employment readiness, parenting education; financial management and supportive services for residents with ongoing disabilities.` The" m Comission previously authorized and approved a five (5) year funding commitment on May 23, 2006, per CDC Resolution 20.06-09, approving up to $75,000 of program- funding to serve residents at Vida Nueva. The Commission only funded a portion of its commitment in FY 08/09 as the project was not open for the entire year: The Commission's commitment to provide funding for supportive services helped the Developer, Vida Nueva Partners L.P., to secure MHSA financing for the project. • The Commission .contributed $50,000 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that -provides free health and safety repairs to the homes of low-income families with children, seniors and/or disabled individuals. During FY 08/09 the organization was able to assist 1.8—very-low income households with home modifications and repairs and was able to complete several community projects including a few for local non-profit organizations. • , The Commission approved Amendment Number Nine to the Service Agreement between the Commission and the Sonoma County Community Development Commission (SCCDC) for the administration of the Housing Rehabilitation Loan Program. The SCCDC has administered the program on behalf of the Commission for residents of Rohnert Park since 1999. This amendment extended the agreement through October 31, 2009. The Commission provided $202,314.43 of funding for the program. This amount represents previously committed funds from past budget cycles along with funding allocated for FY 08/09. The purpose of this program is to maintain residential properties within the City of Rohnert Park which are occupied by low- income households. • The Commission approved Resolution 2009-08 on April 14, 2009 authorizing cooperation with the County to assign the -2009 Sonoma County Single Family Allocation for a Mortgage Credit Certificate Program (MCC Program) and maintain the existing Cooperative Agreement. The MCC Program provides an annual tax credit for -homebuyers, thus reducing the amount of Federal income tax they pay, and increasing their disposable income, enabling them to more easily qualify for a mortgage loan. The Resolution approved by the Commission also authorizes the SCCDC to apply on behalf of the Commission for future funding allocations to continue the MCC Program. • The Commission made its final payment to the City of Rohnert Park in accordance with the'Promissory Note associated with the Cooperation, Reimbursement, and Purchase and Sale Agreement for the land `where the Vida Nueva Project is located. 'Acquisition of the site from the City was approved on May 26, 2006, per CDC Resolution 2006-07, with repayment to come in 3 payments. Summary of the CDCs Efforts to Alleviate Bli-lit in the Proiect Area CRL Section 33080.1 (a)(2)(d), requires a description of the Commission's progress, including specific actions and expenditures, in alleviating blight in the previous fiscal year. The Commission's Housing and Redevelopment Implementation Plan covering 2004-05 through 2008-2009 lists the CDC's five-year plan for the elimination of blight. This Blight Progress Report is described in a manner corresponding to the goals and objectives described in the Plan 1) Goal: Housing for All Families — Consistent.with Community Redevelopment Law of the State of California, Health & Safety Code Sections 33000 et seq., increase, improve, and expand the community's supply of affordable housing. The following homeless prevention and assistance programs were funded in FY. 2008/09: • $130,000 for SCAYD Homeless Prevention Program. This program is designed to prevent homelessness by providing one-time only emergency assistance to households suffering from temporary financial difficulty through rental, and deposit assistance and financial counseling allowing low-income families the opportunity to live in stable housing while regaining financial stability and independence. • $12,834 to SCAYD to provide assistance to households residing at Sonoma Grove RV Park at risk of becoming homeless due to unexpected rent increases. • . $64,500 for. COTS Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. COTS manages and operates a total of six (6) transitional homes within Rohnert Park. Five (5) of these homes are owned by the Commission. The. following programs were funded to ensure all residential structures and yards in Rohnert Park are safe, sanitary, adequate, show no visible damage, and exhibit the appearance of regular maintenance. • $50,000 to Rebuilding Together for. free health and safety repairs to the homes of low-income families with children, seniors and/or disabled individuals. • $202,314.43 to SCCDC for the administration of the Housing Rehabilitation -Loan Program. The purpose of this program is to maintain residential properties within the City of Rohnert_ Park which are occupied by low-income households •, $5,000 for the Neighborhood Enhancement program in order to provide a source of grant funding for small'projects within the residential areas of the Redevelopment Project Area. The Commission approved a Budget Amendment establishing a $10,000 ($2,000 per home) contingency fund for emergency maintenance and repairs for the five (5) Commission owned homes that are utilized for the' Shared Living Program. This amendment also authorized the reimbursement of expenses incurred for emergency maintenance and repairs at two (2) of the Commission owned homes. The CDC is implementing the following programs in order to provide a mixture of owner and rental housing opportunities affordable to households with very low, low, and moderate incomes. • The Commission approved a Subordination Agreement among Vida Nueva Partners L.P. (Developer), the California Housing Finance Agency (Ca1HFA) and the Commission. The Subordination Agreement allowed the Developer to secure MHSA financing for the project, which is administered by Ca1HFA. In order to authorize and approve the Subordination Agreement, the Commission approved Amendment Number Two to the Affordable Housing and Loan Agreement and Amendment Number One to the Affordable Housing and Maintenance Covenant which were between the Commission and the Developer. • The Commission made its final payment to the City of Rohnert Park in accordance with the Promissory Note associated with the Cooperation, Reimbursement, and Purchase and Sale Agreement for the land where the Vida Nueva Project is located. • The Commission approved a Resolution authorizing cooperation with the County to assign the 2009 Sonoma County Single Family Allocation for a MCC Program and maintain the existing Cooperative Agreement with the other incorporated jurisdictions within Sonoma County and the SCCDC. Other Goals of the Commission include: Goal: Clean, Value, and Respect. To stimulate and provide new private investment opportunities by revitalizing property characterized by deterioration, blight or functional obsolescence and to encourage continued investment in the Project Area where growth is planned. • : The Commission contributed $202,314.43 of funding to provide owner -occupied rehabilitation loans. The program is administered by the SCCDC on behalf of the Commission. The purpose of this program is to maintain residential properties within the City of Rohnert Park which are occupied by low-income households. s The Commission contributed $50,000 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides free health and safety repairs to the homes of low-income families with children, seniors and/or disabled individuals. • The Commission approved and adopted a Budget Amendment consisting of two elements. The amendment established a $10,000 ($2,000 per home) contingency fund for emergency maintenance and repair needs; and authorized reimbursement to, COTS for . expenses incurred for emergency maintenance and repairs at two (2) of the Commission owned homes that are utilized for the Shared Living Program. • t The Commission allocated. $5,000 for the Neighborhood Enhancement program in order to provide a source of grant funding for small projects within the residential areas of the Redevelopment Project -area. Goal: Create a Stronger Local Economy. To improve employment opportunities, economic stability and productivity and to increase public revenues within the Project Area. Strengthen retail and other commercial functions. To encourage the use of local resources in the development of the project Are whenever economically feasible. • The Commission allocated $100,000 for the Chamber of Commerce, $50,000 for economic development and contributed to the $42,000 to Sonoma County Tourism to stimulate private investment in the Project Area. • The Commission approved an agreement with the Chamber. of Commerce to assist Commission staff with furthering economic development programs and goals. This agreement formalized long-standing. arrangements with the Chamber and serves to build a strong local economy through business expansion, retention, and workforce development. • The. City Center Plaza project was substantially completed. The Commission funded the cost of the project with Series 2007R Tax Exempt Bond proceeds in conjunction with funds leveraged from a Transportation for Livable Communities Grant (TLC Grant). These funds covered the costs of the construction, professional services and staffing needed to complete the project. Completion of the Plaza furthers the goals of the City_ Center Concept Plan which was adopted by the City Council on November 12,2002, per Resolution 2002-55. The Plaza creates a venue for events to be held and provides a central place for residents and visitors to enjoy, which 'is identified in the Economic .Development Strategic Action Plan. • The Commission authorized the purchase of granite elements to complete the City Center Plaza. These elements were included in the budget for the project and were to be selected by the Designer to specifically meet their vision for the Plaza. Authorizing the purchase of these granite elements allowed the project to move forward without any substantial delays and also allowed the Commission to realize significant cost savings. • The City Council approved a contract with Coastland Civil Engineering for Construction Management Services which were necessary to complete the City Center Plaza project. The cost of these professional services was funded with Transportation for Livable Communities Grant (TLC Grant),funding and Series 2007R Tax Exempt Bond funds. • The Commission acquired a piece of real property from the City of Rohnert Park known as the City Center Parking Lot using proceeds from the Series 2007R Tax Exempt Bond Series. The site is located adjacent to, the recently completed City Center Plaza and consists of approximately 2.29 acres. Acquisition of this site by the Commission serves to urther the goal of realizing the City Center Concept Plan which was adopted by the City Council on November 12, 2002, per. Resolution 2002-55. The Commission now owns three contiguous parcels totaling approximately 2.96 acres. It is envisioned that a mixed use project would be developed on the sites which would be consistent with the City Center Concept Plan. Goal: Prudently Invest in Pubic Infrastructure. To eliminate environmental deficiencies by achieving a coordinated pattern of commercial, industrial and public land uses in the Project Area with adequate public improvements including but not limited to streets, utilities and flood control improvements. The Commission approved Amendment No. 1 to the Reimbursement Agreement with the City of Rohnert Park for the construction of Phase I of the Eastside Sewer Line Project. The Commission originally entered into a Reimbursement Agreement on May 22, 2007, per CDC Resolution 2007-09, allowing the Commission to fund a portion of the costs for Phase I: Amendment No. l authorized an increase in the maximum amount of funding. provided by the Commission in an amount. not to exceed $3,168,000. This Amendment was necessitated by the increased cost of the project as compared to the original cost estimate. The Commission's total contribution of $10,055,724 was funded with Series 2007R Tax Exempt Bond proceeds, with $3,493,164 being utilized in FY 08/09. Approval of this amendment furthered the Commission's goals of eliminating environmental deficiencies through investment in public infrastructure projects which assists with the elimination of blight. Completion of Phase I of the project serves to encourage in -fill development and the redevelopment of underutilized and abandoned or vacant parcels within the redevelopment project area, including the Sonoma Mountain Village site; the Southwest Boulevard area and the Commerce Boulevard area • ` The City Center Plaza project was substantially completed. The Commission funded the cost of the project in conjunction with funds leveraged from a Transportation for Livable Communities Grant (TLC Grant). These funds covered the costs of the construction, professional services and staffing needed to complete the project. Completion of the Plaza furthers the goals of the City Center Concept Plan which was adopted by the City Council on November 12, 2002, per Resolution 2002-55. It creates a venue for events -to be held and . provides a central place for residents and visitors to enjoy, which is identified in the Economic Development Strategic Action Plan. • The Commission makes reoccurring loan payments to the City for the construction of the Dorothy Rohnert Spreckels Performing Arts Center (PAC) and makes payments annually to the City for the land for the PAC, Community Center, and the Sports Center. • The Commission did not approve a proposed Reimbursement Agreement with the City of Rohnert Park for the construction of Fire Station No. 1. The Agreement would have allowed the Commission'to fund the cost of Fire Station No.1 with Series 2007R Tax Exempt Bond proceeds until funding became available through other sources such as the Public Facility Financing Plan (PFFP Plan) and the Memorandum of Understanding with the Federated Indians of Graton Rancheria. • The Commission approved an amendment with Glass Architects, who was selected to design the Fire Station No. I expansion project. The amendment allowed Glass to, change its .scope of work to incorporate additional design elements. Staff was subsequently directed not to move forward with the project. • The Commission acquired a piece of real property from the City of Rohnert Park known as the City Center Parking Lot using Series 2007R Tax Exempt Bond proceeds. The site is located adjacent to the recently completed City Center Plaza and consists of approximately 2.29 acres. Acquisition of this site by the Commission serves to further the goal of realizing the City Center Concept Plan which was adopted by the City Council on November 12, 2002, per Resolution 2002-55. The Commission now owns three contiguous parcels totaling approximately 2.96 acres. It is envisioned that a mixed use project would be developed on the site which would be consistent with City Center Concept Plan. • The Commission funded the cost for a Corridor Studies and Implementation Plan. The goal of the Plan was to prepare an analysis, recommendations and an implementation plan to improve three major thoroughfares located at Commerce Boulevard, Southwest Boulevard and State Farm Drive. Each of these corridors is located within the Rohnert Park Redevelopment Area and had been identified as potential candidates for revitalization. The Plan also developed concept plans designed to•provide a comprehensive vision for the corridors, foster the redevelopment of underutilized properties, encourage pedestrian use while accommodating vehicular traffic including and provide recommendations for streetscape improvements that would make these corridors more visually appealing. Acting in its advisory capacity, the Planning Commission recommended denial of the Plan following its review. Goal: Compound on Past Success. To foster the development of a sense of community identity within the Project Area. To improve the visual image of the City and, specifically, the Project Area, by reinforcing existing assets and by expanding the -,potentials of the Project Area. • See Achievements above under Prudently Invest in Public Infrastructure. Goal: Use Land Wisely.* To encourage.the development of commercial uses along major thoroughfares. To ensure a variety of commercial, office, and/or industrial land uses which will physically and economically complement development within the Project Area. To foster the establishment of landscape buffers between incongruous land uses. • The Commission funded the cost for a Corridor Studies and Implementation,Plan. The goal of the Plan was to prepare an analysis, recommendations and an implementation plan to improve three major thoroughfares located. at Commerce Boulevard, Southwest Boulevard and State Farm Drive. Each of these corridors is located within the Rohnert Park Redevelopment Area and had been identified as potential candidates for revitalization. The Plan also developed concept plans designed to provide a comprehensive vision for the corridors, foster the redevelopment of underutilized properties, encourage pedestrian use while accommodating vehicular traffic including and provide recommendations for streetscape improvements that would make these corridors more visually appealing. Acting in its advisory capacity, the Planning Commission recommended denial of the Plan following its review. Loan Report.- CRL eport. CRL Section 33080.1 (a)(2)(e), requires a list of and status report on, all loans made by the redevelopment agency that are fifty thousand dollars or more, that in the previous• fiscal year, were in default or not in compliance with the terms of the loanapproved by the Commission. During FY 08/09 there were no loans made for more than fifty thousand dollars and there are no loans in default. Description of.Commission-owned Properly CRL Section 33080.1 (a)(2)(f), requires a description of the total number of and nature of properties that the Commission owns and those properties the agency'acquired in the 2008-09 fiscal year. 1) Committee on the Shelterless ("COTS") Shared Housing: Address Parcel # Cost of Purchase 7668 Beverly Dr. .1432 ' 73 023 000 $168,000 309 Burton Ave. 143 22 005 000 $378,927 7783 Burton Ave. 1432 03 001 000 $353,257 746 Brett Avenue, 143 271 049 000 $105,312 (Deed in Lieu) 7982 Santa Barbara Dr: 143 073 005 000 $101;534 (Deed in Lieu) COTS is a non-profit service organization that operates a Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. COTS manages five, four-bedroom, two bathroom transitional houses within the redevelopment project area. Each house accommodates approximately four families. The CDC purchased and/or obtained via Deed in Lieu of Foreclosure these houses for this purpose. The CDC.has an agreement allowing COTS to operate the program in each of the homes in Rohnert Park. 2) Senior Cenfer/City Hall Annex: Address Parcel # Cost of Purchase 6800 Hunter Dr $1,523,765 This property consist of a 13,473 square foot building housing Senior Center that. includes multi-purpose room for community and senior activities, a full industrial kitchen, dining room, activity/game room, storage rooms and classrooms. 3) . Avram Avenue Affordable Housing Project: Address Parcel #' Cost of Purchase 6750•Comrnerce Blvd. 143-380.-015 $1;135,000 100 Avram Avenue 143-380-022 $1,375,000 120 Avram Avenue 143-061-052 $1,721,500 Commission staff sought authorization and approval to move forward with an ENA with Sherman Associates Inc. Staff recommended Sherman Associates Inc. following their review of proposals to construct a mixed use affordable housing project on the sites. The Commission did not authorize moving forward with an ENA and directed staff to conduct further analysis of the project. 4) City Center Drive. Mixed Use Project: Address Parcel # Cost of Purchase 415 City Center Drive 143-051-066 $550,000 6230 State Farm Drive 143-051-065 $1,100,000 N/A — No address 143-051-076 $2,995,000 With the acquisition of APN 143-051-076 from the City of Rohnert Park, the CDC now owns three contiguous parcels totaling approximately 2.96 acres. The CDC intends to select a developer to construct a mixed-use project that will complement the newly constructed City Center Plaza: and will further the goals of the City Center Concept Plan adopted on November 12, 2002, per Resolution No. 2002-55. Name of Redevelopment Agency Name of Project Area 11 Tax Year 2008-09 RECONCILIATION STATEMENT - CHANGES IN INDEBTEDNESS Page 1 of 2 FILED FOR THE 2009-10 TAX YEAR Community Development Commission of the City of Rohnert Park Rohnert Park Redevopment Project Area. Reconciliation Dates: From July 1, 2008 to June 30, 2009 Note: This form is to reconcile the previous Statement of Indebtedness to the current one being filed. However, since the reconciliation period is limited by law to a ,July 1,- June, 30 fiscal year.penod, only those items included on. the SOI Form A is to be included on this document. To assist in following each item of indebtedness from one SOI to the next, use page and line number references from each SOI that the item of indebtedness is listed on. If the indebtedness is new to this fiscal year, enter -"new" in the "Prior Yr" page and line columns. Column F must equal the current S01, Form A Total Outstanding Debt column. (A) Adjustment is to, make the carryover debt zero from year to year as the set-aside is paid in full upon receipt of the cash. (B) Adjustment to pringbrook Lea -se Payment for duplicate payment made in 2008 (C) Adjustment to make the carryover debt zero from year to year ' A B C D E F Debt Identification: Outstanding Debt Adjustments Amounts Paid Against Remaining S01 page and line: All Beginning Increases Decreases Indebtedness From: Balance ` "rior Yr Current Yr Brief Description Balances (Explain) (Explain) Tax Increment Other Funds (A+B-C-D-E) P 1, Line A P 1, Line A 1991 TA RefundingBonds 2,320,000 463,059 116,941, 1,740,000 P 1, Line B' P 1, Line B 1999 Tax Allocation Bonds 33,050,671 362,935 24,945 32,662,791 P.1, Line C P 1, Line c 2001 TA Refunding.Bonds 9,703,446 311,110 77,858 .9,314,478 P 1, Line D P 1, Line D 2003 Lease Revenue Refunding Bond 7,566,119: 442,919 49,512 7,073,688 P 1, Line DD 'P 1, Line E 2007R Tax Allocation Bonds 63,459,692 11853,504 475 61,605,713 P 1, Line, EE P 1, Line F 2007H Tax Allocation Bonds 48,598,522 10,182,137 38,416,385 ,P 1, Line E P;1, Line G Loan from GF (1999) 4,433,940 277,360 4,156,580 P 1, -Line F P 1,, Line H r Financial Software Lease payment (0) 27 (B) 27. (0) P 1, Line G R1, Line I .:County Pass Through Agreement 0 4,080,096 (C) ,4,080,096, 0 P 1, Line H P 1, Line J Housing Set Aside 0 3,221,016 (A) 3,221,016. 0 P 1,•Line I " P 1, Line K Trustee Fees -1991• TARB 111,436 1,674, 4.19. 109,343 P 1, Line J P 1,;Line L Trustee. Fees -1999 TAB 102,125 2,203 99,922 P 1, Line K P 1, Line'M Trustee Fees - 2001 TARB 84,980 1,762 441 82,777 P 1, Line L P 1, Line N Trustee Fees - 2003 LRRB 69,363 2,898 322 66,143 1,1 Line FF P 1, Line -0 Trustee Fees -2007 R` 80,446 2,380 78,066 1, Line GG ;P 1, Line P Trustee Fees - 2007 H78,300. 0 2,285 76,015 P 1, Line,M P 1, Line Q PAC Land Lease Payments 1,050,000 70,000 980,000 P 1, Line N P 1, Line R Comm Center/Sports Center Land Lease Pmts 2,100,000 0 140,000 1,960,000 Subtotals 172,8091040 7,301,139 0 11,232,943 10,455,335 158,421,901 Note: This form is to reconcile the previous Statement of Indebtedness to the current one being filed. However, since the reconciliation period is limited by law to a ,July 1,- June, 30 fiscal year.penod, only those items included on. the SOI Form A is to be included on this document. To assist in following each item of indebtedness from one SOI to the next, use page and line number references from each SOI that the item of indebtedness is listed on. If the indebtedness is new to this fiscal year, enter -"new" in the "Prior Yr" page and line columns. Column F must equal the current S01, Form A Total Outstanding Debt column. (A) Adjustment is to, make the carryover debt zero from year to year as the set-aside is paid in full upon receipt of the cash. (B) Adjustment to pringbrook Lea -se Payment for duplicate payment made in 2008 (C) Adjustment to make the carryover debt zero from year to year ' RECONCILIATION STATEMENT - CHANGES IN INDEBTEDNESS Page 2 of 2 FILED FOR THE 2009-10 TAX YEAR Name of Redevelopment Agency , Community Development Commission of the City of Rohnert Park Name of Project Area. Rohnert Park Redevopment Project Area Tax Year 2008-09 Reconciliation Dates: From July 1, 2008 to June 30, 2009 A B C D E F Debt Identification: Outstanding Debt Adjustments Amounts Paid Against Remaining SOI page and line: All Beginning Increases Decreases Indebtedness From: Balance Prior Yr Current Yr Brief Description Balances (Explain) (Explain) Tax Increment Other Funds (A+B-C-D-E) 1, Line R P 1, Line s 2006-07 Admin Cost Reimbursement 0 600,000 (D) 600,000 0 P 1, Line S P 1, Line T Arbitrage Rebate Services 0 8,475 (1) 8,475 0 P 1, Line T P 1, Line u Chamber of Commerce Funding 0 90,785 (E) 90,785 0 P 1, Line U P 1, tine V Sonoma County Tourism Funding 0 50,000 (F) 50,000 0 P 1, Line V P 1, Line W Foxtail Capital Improvement Fund 0 20,234 (G) 20,234 0 P 1, Line W P 1, Line x' Contractual Services 0 252,436 (H) 252,436 0 P1, Line Z P 1, Line Z Westside Public Safety Facility Project 0413 1,045,757 (992,190) (L) 53,567 0 P 1, Llne Y P 1, Line AA Community Center ADA Survey 0430 15,085 (15,960) (M) (875) 0 . P 1, Line Z P 1, Line AB Community Center Improvements 0505 (0) 380 (J) 380 (0) P 1, Line AA P 1, Line AC Performing Arts Ctr Re -roof 0506 449,692 (449,692) (N) (0) P 1, Line AE Martin Avenue Storm Drain 0603 0 180,526 (K) 180,526 0 Subtotals 1,510,534 (255,006) 0 1,255,528.00 0 (0) Subtotal From Page 1' 172,809,040 7,301,139 0 11,232,943 10,455,335 158,421,901 Grand Totals 174,319,574 7;046,133 0 12,488,471 10,455,335 158,421,901 otote: This form is to reconcile the previous Statement of Indebtedness to the current one being filed. However, since the reconciliation period is limited by law to a July 1 - June 30 fiscal year period, only those Items included on the S01 Form A is to be included on this document. To assist in following each item of Indebtedness from one SOI to the next, use page and line number references from each SOI that the Item of indebtedness is listed on. If the Indebtedness is new to this fiscal year, enter "new" In the "Prior Yr' page and line columns. Column F must equal the current SOI, Form A Total Outstanding Debt column. (D) Reimburse General Fund for 2007-08 administration costs (E) Chamber of Commerce funding for 2007-08 (F) Sonoma County Tourism funding (G) Capital Improvement Fund for Municipal Golf Course - percentage of revenue (H) Various consulting services (1) Adjustment to make carry over debt zero from year to year (J) To balance Community Center Improvement project expense paid by tax Increment (K) To balance Martin Avenue Storm Drain Project paid from tax increment (L) To adjustment balance to zero since and record expenditures on project as paid (M) To adjustment balance to zero since and record expenditures on project as paid (N) To adjustment balance to zero since and record expenditures on project as paid I Total Fiscal Year Indebtedness Purpose of Indebtedness: (A) Refunded previous 1988 bond Issue (B) Tax Allocation Bonds Issued in 1999 for redevelopment purposes (C) Refunding a portion of 1991 Tax Allocation Refunding Bonds (D) Refunding 1994 Refunding CDP's (E) Tax Allocation Bonds Issued in 2007 for redevelopment projects (F) Tax Allocation Bonds Issued in 2007 for housing projects (G) Consolidation of Performing Arts Center Construction Loans (H) Financial Software Lease -10% of Debt (1) Pursuant to tax sharing agreement (J) Pursuant to H & S Code Section 33334.2 (K) To fund bond trustee fees (L) To fund bond trustee fees (M) To fund bond trustee fees (N) To fund bond trustee fees (0) To fund bond trustee fees F. (P) To fund bond trustee fees (0) To pay for land lease per agreement (R) To pay forland leaseper agreement (S) To relmbu Reimburse General Fund for administration costs (T) Aritrage Rebate Calculation Service for existing Issuances (U) Funding for Chamber Operations (V) Funding for Sonoma county Tourism operations (W) Funding for Munlclapl Golf Course Improvements (X) Contractual Services with various firms (Y) Funding for Capital Improvement Project (Z) Funding for Capital Improvement Project (AA) Funding for Capital Improvement Project (AB) Funding for Caphal Improvement Project (AC) Funding for Capitel Improvement Project 158,421,901 9,525,876 STATEMENT OF INDEBTEDNESS - FISCAL YEAR INDEBTEDNESS ` Form A FILED FOR THE 2009-10 TAX YEAR Page 1 of 1 Name of Redevelopment Agency Community Development Commission of the City of Rohnert Park Name of Project Area Rohnert Park Redevopment Project Area For Indebtedness Entered into as of June 30, 2009 AQ -----Original Data Current Interest Total Total, Principal/Interest Debt Identification Date Principal Ter m Rate Interest Outstanding' Debt 9 Due During Tax Year 9 (A) 1991 TA Refunding Bonds 5/91 13,099,895 30 yrs 5.9-6.8% 16,734,019 1,740,000 580,000 (B) 1999 Tax Allocation Bonds 2/99 11,936,651 36 yrs 3.0-5.3% 24,695,568 32,662,791 387,790 (C) 2001 TA Refunding Bonds 11/01 8,200,000 20 yrS 3.5-4.5% 4,910,300 9,314,478 386,368 (D) 2003 Lease Revenue Refunding Bds 7/03 6,255,000 20 yrs 2.5-4.75% 3,534,230 7,073,688 439,880 (E) 2007R Tax Allocation Bonds 2007 34,680,000 30 yrs 3.6%-5%. 31,237,560 61,605,713 1,959,979 (F). 2007H Tax Allocation Bonds 2007 16,390,000 30 yrs 3.5%-5% _ 10,785;791 38,416,385 1,155,319 :) Loan From City GF/1999 2/99 3,518,000 25 yrs 9% 3,961,260 4,156,580 277,060 Financial Software Lease Payment 8/03 21,240 7 yrs. 4% 2,716 (0) 0 (1) County Pass Through Agreement 1987 35,000,000 Open N/A 0 0 4,080,096 (J) Housing Set Aside N/A N/A Open N/A 0 0 0 (K) Trustee Fees -1991 TARB 5/91 162,000 30 yrs N/A 0 109,343 2,093 (L) Trustee Fees -1999 TAB 2/99 125,000 25 yrs N/A 0 99,922 2,203 (M) Trustee Fees - 2001 TARB 11/01 100,000 20 yrs N/A 0 82,777 2,203 (N) Trustee Fees - 2003 LRRB 7/03 78,122 20 yrs N/A 0 66,143 3,220 (0) Trustee Fees - 2007R TAB 2007 83,220 30 yrs N/A 0 78,066 2,380 (P) Trustee Fees - 2007H TAB 2007 81,000 30 yrs N/A 0 76,015 2,285 (Q) PAC Land Lease Payments 1988 650,000 1.5 yrs N/A 0 980,000 '105,000 (R) 1999 Land Leases (2) 1999 3,500,000 25 yrs N/A 0 1,960,000 140,000 (S) 2008-09 Admin Cost Reimbursement 2001 N/A Open N/A 0 0 0 (T) Arbitrage Rebate Services 2001 N/A Open N/A 0 0 0 (U) Chamber of Commerce Funding 2001 N/A Open N/A 0 0 0 (V) Sonoma County Tourism Funding 2001 N/A Open N/A 0 0 0 (W) 'Foxtail Capita( Improvement Fund 2004 N/A Open N/A 0 0 0 (X) Contractual Services 2004 N/A Open N/A 0 0 0 (Y) Westside Public Safely Building 2005 N/A Open N/A 0 0 0 (Z) Community Center ADA Survey 2005 N/A Open N/A 0 0 0 (AA) Community Center Improvements 2005 N/A Open N/A 0 (0) (0) ' (AB) Performing Arts Ctr Re -roof 2005 N/A Open N/A 0 (0) (0) (AC) Martin Avenue Storm Drain 2006 N/A Open N/A 0 0 0 I Total Fiscal Year Indebtedness Purpose of Indebtedness: (A) Refunded previous 1988 bond Issue (B) Tax Allocation Bonds Issued in 1999 for redevelopment purposes (C) Refunding a portion of 1991 Tax Allocation Refunding Bonds (D) Refunding 1994 Refunding CDP's (E) Tax Allocation Bonds Issued in 2007 for redevelopment projects (F) Tax Allocation Bonds Issued in 2007 for housing projects (G) Consolidation of Performing Arts Center Construction Loans (H) Financial Software Lease -10% of Debt (1) Pursuant to tax sharing agreement (J) Pursuant to H & S Code Section 33334.2 (K) To fund bond trustee fees (L) To fund bond trustee fees (M) To fund bond trustee fees (N) To fund bond trustee fees (0) To fund bond trustee fees F. (P) To fund bond trustee fees (0) To pay for land lease per agreement (R) To pay forland leaseper agreement (S) To relmbu Reimburse General Fund for administration costs (T) Aritrage Rebate Calculation Service for existing Issuances (U) Funding for Chamber Operations (V) Funding for Sonoma county Tourism operations (W) Funding for Munlclapl Golf Course Improvements (X) Contractual Services with various firms (Y) Funding for Capital Improvement Project (Z) Funding for Capital Improvement Project (AA) Funding for Capital Improvement Project (AB) Funding for Caphal Improvement Project (AC) Funding for Capitel Improvement Project 158,421,901 9,525,876 Agency Name Community Development Commission of the City of Rohnert Park Project Area Rohnert Park Redevopment Project Area Tax Year 2009-10 Reconciliation Dates From July 1, 2008 to June 30, 2009 1. Beginning Balance, Available Revenues $8,775,521 (See Instructions) 2. Tax Increment Received - Gross 11,765,278 All Tax Increment Revenues, to include any Tax Increment passed through to other local taxing agencies. 3. All other Available Revenues Received 176,959 .(See Instructions) 4. Revenues from any other source, included in 10,428,343 Column E of the Reconciliation Statement, but not included in (1 - 3) above. 5. Sum of Lines 1 through 4 $31,146,101 6. Total amounts paid against indebtedness in previous 22,943,806 year. (D + E on Reconciliation Statement) 7. Available Revenues, End of Year (5 - 6) $8,202,295 FORWARD THIS AMOUNT TO STATEMENT OF INDEBTEDNESS, COVER PAGE, LINE 4 NOTES Tax Increment Revenues: The only amount(s) to be excluded as Tax Increment Revenue are any amounts passed through to other loc agencies pursuant to Health and Safety Code Section 33676. Tax Increment Revenue set-aside in the Low an( Income Housing Fund will be washed in the above calculation, and therefor omitted from Available Revenues a, Item 4, above: This represents any payments from any source other than Tax Increment OR available revenues. For instar an agency funds a project with a bond issue. The previous SOI included a Disposition Development Agreemen. which was fully satisfied with these bond proceeds. The DDA would be shown on the Reconciliation Statement as fully repaid under the "other" column (Col E), but with funds that were neither Tax Increment, nor "Available Revenues" as defined. The amounts used to satisfy this DDA would be included on line 4 above in order to acc determine ending "Available Revenues." STATEMENT OF INDEBTEDNESS - POST FISCAL YEAR INDEBTEDNESS Form B FILED FOR THE 2009-10 TAX YEAR Page 1 of 1 Name of Redevelopment Agency Community Development Commission of the City of Rohnert Park Name of Project Area Rohnert Park Redevopment Project Area For Indebtedness Entered into post June 30, 2009 ---_--------- ---------- =----- ----Original Data----------------------------- -----------------Current--------------------------------- Interest Total Total Principal/Interest Debt Identification Date Principal Term Rate Interest Outstanding Debt Due During Tax Year NOT APPLICABLE -Total Post Fiscal Year Indebtedness Purpose of Indebtedness: STATEMENT OF INDEBTEDNESS - CONSOLIDATED FILED FOR THE.2009-10 TAX YEAR Namo'of Redevelopment Agency Community Development Commission of the City of Rohnert Park Name of Project Area Rohnert Park Redevopment Project Area s -fiscal Period -Totals (Optional) Post Fiscal Period - Totals Grand Totals Available Revenues From Calculation of Available Revenues, Line 7 - Net Requirement Balances Carried Forward From: (From Form A, Page 1 Totals) . (From Form B Totals) -----------------------Current--------------------------- Line Total Outstanding Principal/Interest - Debt Due During Tax Year (1) 158,421,901 9,525,876 (2) 0 0 (3) 158,421,901 9,525,876 (4) 8,202,295 (5) 150,219,606 Consolidate on this form all of the data contained on Form A and B (including supplemental pages). Form A is to include all indebtedness entered into as of June 30 of the Fiscal Year. Form B may. be filed at the option of the agency, and is to include indebtedness entered Into post June 30 of the Fiscal Year, - . pursuant to Health and Safety code Section 33675(c)(2). This is optional for each agency and is not a requirement for filing the Statement of Indebtedness. The Reconciliation Statement is to include indebtedness from Form A only. Certification of Chief Financial Officer: Pursuant to- Section 33675 (b) of the Health and Safety Code, Sandra M. Lipitz Director of Admin Services I hereby certify.that the above is a true and accurate Statement Name Title of Indebtedness for the above named agency. If Signature Date CITY OF ROHNERT PARK 130 Avram Avenue ♦ Rohnert Park, California 94928 Phone: (707) 588-2227 ♦ FAX: (707) 792-1876 ♦ WEB: www.rncity.or OFFICE OF THE CITY CLERK NOTICE OF CANCELLATION CITY COUNCIL MEETING TUESDAY, 'DECEMBER 22, 2009 DUE TO THE HOLIDAY SEASON THE DECEMBER 22, 2009 REGULAR CONCURRENT MEETINGS OF THE ROHNERT PARK CITY COUNCIL, COMMUNITY DEVELOMENT COMMISSION, AND ROHNERT PARK FINANCING AUTHORITY HAVE BEEN CANCELLED This notice is posted in compliance with California Government Code section 54956. Dated: December 3, 2009 Jud auff, Clerk City Center Plaza ► $3.4 million pro.ect funded by $1.1 million Federal grant and Redevelopment monies ► A focal point for cultural, recreational, business and civic functions ► Toward fulfilling City Center Concept Plan to create a vibrant, mixed-use environment . @ Mtg. Of: cc: cc: File: $2.5 million in street Improvements ► $850,000 in Federal economic stimulus funds ► State funding from Gas Tax, Prop. 42, Prop. 1 B, and Transportation Fund for Clean Air ► $250,000 grant from State for use of recycled tire rubber ► Local Measure M local sales tax proceeds ► No general fund monies were used for street projects 12/18/2009 1 UNFAIR STATE TAKEAWAYS AND THE RECESSION HAVE CREATED A FISCAL EMERGENCY IN OUR CITY ► Unfair "money grabs" from Sacramento have reduced the amount of money available for, the local city services our residents rely on ► The City is facing a severe budget deficit of close to $6,000,000 annually and has only $9,000,000 left in emergency reserves ► Our City has already made budget cuts to address this deficit, including significantly , J,irjeducing the number of city service providers employees REDUCTION IN COMMUNITY SERVICES SUPPORTED BY THE GENERAL FUND FISCAL FISCAL GENERAL YEAR YEAR FUND 2008-09 2009-10 REDUCED $35.6M $30.8M $4.8M 12/18/2009 2 i The Rohnert Park Public Safety Department has already substantially reduced its number of full- time officers and firefighters protecting the City: COMMUNITY POSITIONS ELIMINATED: Public Safety Support (4) Evidence Specialist Youth Services Specialist Comm. Svcs. Officers (3) Public Safety Officers (5) Public Safety Sergeant (2) Police Commander SERVICES REDUCED: ► Fewer youth after school programs ► Longer response time to calls for service ► Longer investigation times Rohnert Park was founded in 1962 to create a safe, well -served community with access to neighborhood parks, pools, and recreational services. Unfortunately, the City has had to cut the following recreation activities: COMMUNITY POSITIONS ELIMINATED: Rec support staff (2) Rec Supervisors (2) SERVICES REDUCED: ► Closure of two pools ► Fewer recreation programs offered 12/18/2009 3 REDUCTIONS IN DEVELOPMENT SERVICES COMMUNITY POSITIONS SERVICES REDUC ELIMINATED: 11 Director of Community Development* Senior Planner Building Official *Position replaced with Planning & Building Manager ► Delays in permitting process ► Longer waits for building inspections REDUCTIONS IN OTHER DEPARTMENTS COMMUNITY POSITIONS ELIMINATED: Accountant/Auditor Human Resource Manager Managing Director of PAC SERVICES REDUCED: ► Internal/External Audits ► Less time for financial analysis and reporting ► HR reactive, not proactive, to issues. ► No in-house productions in the theater. 12/18/2009 2 Cash Flow Timeline: FY09/10 FY10/11 Basic Budget Basic Budget ($5.8 M) ($5.8 M) cut Zero FY08/09 Sale of Cash Expenses Parcels . $1.2 M Balance1.- July 2009 July 2010' March 2011 Reserve $4.3 million Balance: $8.9 million* *Includes Retiree Medical Reserve REDUCED REVENUES ► Property Tax ► Sales Tax ► TOT ► Investment Earnings ► Bldg/Planning/Eng ► Recreation/PAC TOTAL g $ 322,000 g $1,400,000 $ 250,000 $ '850,000 $ 392,000 $..:....303,00.0. $3,517,000 12/18/2009 5 12/18/2009 WHAT N EEDS TO HAPPEN? ► We must do what we can locally, to protect our money from any future "state takeaways" ► We need a guaranteed source of local funding for vital city services that can't be taken by Sacramento ► We must prevent the City from running out of cash in the near future, and prevent drastic budget cuts to public safety and other essential public safety services WHAT NEEDS TO HAPPEN? ► We need to keep our community informed about this situation, and engage our constituents in what they feel the solution should be ► A survey of local residents has been completed to determine their perspectives about fiscal needs, as well as their service priorities ► The results of this community survey will be reported to the public in January ► We should continue this dialogue and report back to the community about next steps Y� t Rolnert�Park . �,: t iat i?•, _ Opportunitie&t, Challenges December 2008`= November 2009 ( �y .i" rya .t Nr rpt 5 Passing of the Mayor's Gavel December q., Zoo8 : x Public Safety Santa Sleigh Event December20o8 Holiday Lights Celebration December 6, aoo8 ZI 611 ;al ��V • � ' � � � 1 F♦� �`�, moi' i s Mayor Breeze Profiled in Sonoma Family Life Magazine March Zoog Rejuvenate Rohnert Park Project March �nnn; ell4�*. �: .1-� r• � �� _ ter♦ air�taVA244 y k Y Rejuvenate Rohnert Park R RPPSOA Easter Egg Hunt Magnolia Paric -ApIril ILI, 2009 CommunityArts Festival April aooca Rebuilding Together's "Rebuild Day" Apri125,'a009- o9 0:._ 0, AM L id �, x'.. Lowy 12/18/2009 Alisa Ann Ruch Burn Run First Annual Running with the Pack / iWalk Sonoma - May 16, 2,009 Running with the Pack/iWalk... Fishing Derby at Roberts Lake May i6, 2009 s 1114:�_ f; "' °''� f ► R R F ` r fl; ,AAf Community Center Cleanup MaY 30, 2009 Before a" WIN � 'IDS •.j �^ � ,.� , 'at .2 V� F� �• �. Pools Closures - Summer Zoog a• 4 - mit: - _ t New Pool Slides Benicia Pool' ,Magnolia Pool; Alicia Pool o T. _ 4 + Wt 7 Ladybug Pool New Pool Slides Benicia Pool' ,Magnolia Pool; New Playground Equipment y� VO, � v� `/ ��` '� �� �, n�� • ISI � � 1 � \ v�• r _ yi _ - Benicia Park r� Honeybee Park e� t Wilfred Avenue Interchange Project Groundbreaking- June 22,12009 I' a, ti �a.01 Jll.r° " 1. ol Summer Youth Ecology Corps Summer2009PMWA ti x� City Center Plaza Grand Opening JuIY Z5, Zoog City Center Plaza Grand Ovenin ,City. Center. Plaza `G`r'and}Opening 'k NOAH Food Pantry - Southwest Fire Station Sonoma Mountain Art & Wine Festival & Classic Car Show - Octoberii. Rancho Cotate High Scholol Homecoming -Parade October 17,2009 Aw 'Y 5 d4, 15P Rancho Cotate High School. Homecoming Par' First Year at New City Hall October Zoo9 ,. New Computer Lab at Senior Center October 2009 , p . rfw � Ar LI • t/ 1� 5y YNifyy���{µ,:+•i-�{twit, � � Q �- i i 1�.} } ? PPPPPP•f is �� Veterans Day Celebration with Supervisor;NShirley Zane:. November n, 2009 � ,"•,' �d art i� ;3�,{ r -�q l --2� fQ' d Rotary Grafitti Abatement Project 7► T 7 HolidayArts & Crafts Faire November -a7-28.2000; 4 r Senior Center Gift Shoppe December200C) Photo ;Credits & T-hanksxo:. 5 elf%tt: x �� .', �t -..� •c�Ly � r � * a• tr �L V �The�Community�Voice,�` ��`� Rohnert Parlc ChambeTr of Commerce': ,EducationFou`ndati�on Sonon a6FSa���nilly Li�f�e Maga ine',�, � � w'iRc\ `-. e Pia ;� .. r GuP iller;-qMilce Bracewell)&«TombKelly,' iibli&Worlcs�&' Community Service`s; ArtKSweeney &"11111yxBrooks, PubIic,S ifety Ra�riec d Bark l REFLECTIONS OF 2009; OPPORTUNITIESfAND CHALLENGES I Distrev . cc: ee. ie. cc: File: File: Good evening ladies, gentlemen, and children. Welcome to the City of Rohnert Park's Ceremonial Meeting and final meeting of 2009. Thank you for being here tonight to reflect on the Opportunities and Challenges of 2009, and to recognize and install the new Mayor and Vice Mayor for 2010. The year 2009 marks the end of a decade that Time Magazine is calling the Decade from HE double Hockey Sticks, while others are calling it the Decade of Broken Dreams. Whatever one chooses to call it, I think we can all agree that it has not been an easy or hopeful decade. Nationwide, this millennium has brought us two stock market crashes, a divisive presidential election that ended in a court ruling, the horrific terrorist attacks of 9/11, a War in Afghanistan that our soldiers are still fighting today, various crippling Wall Street scandals and other financial scandals (remember Enron, WorldCom and Bernie Madoff?), a history making housing market crash, and a, record number of corporate bankruptcies. As if these challenges and tragedies weren't enough, as a nation we have also suffered from the largest natural disaster in our history, Hurricane Katrina, and have seen more mass shootings and school shootings than in any other decade. It is no wonder that collectively, as a nation, we voted for a change last year and elected our first African-American President. East year happened to be my first year serving as mayor after 7 years on the council. I took this to be a sign that our community was also searching for change. The years of operating our city at a deficit needed to be reformed. Expenses had to be cut and services needed to be maintained or improved. We needed to continue our efforts towards the "Safest City on the 101" and meet the health and safety needs of all our citizens, 1 including our most vulnerable; our children, seniors, and working poor. At the same time, there was growing need for us to rebuild our local economy, halt the trend of commercial and industrial vacancies, slow down the onslaught of home foreclosures, and find a way to,encourage industry and business to relocate in Rohnert Park to bring employment opportunities and sales tax dollars to our community. In addition, our City Manager at the time, Steve Donley, was away on Coast Guard duty and our Interim City Manager, Dan Schwarz, was just two months with his feet wet in M5 new position and operating without an Assistant City Manager. You can imagine my surprise when I was handed a gavel at my installation ceremony one year ago, instead of a magic wand! Oh, how many times did I wish it was a magic wand and I could use it to make all of these problems go away, or at the very least, make the votes go the way I wanted them to! I wondered to myself, "How am I going to fix all of this?" I quickly reminded myself that I wasn't going to do it alone. In my "Mayor's Opening Comments For the New Year" in January 2009, and my "State of the City Address" in February, I called for our community to come together for the good of Rohnert Park and not our own self - interests. I called for community input and support, and for council fiscal responsibility in areas such as hiring, travel expenses, and consultants and professional studies. I challenged the council and staff to "get back to the basics" in the day to day operation of our Friendly City. I also warned that if we weren't successful in these efforts, we may have to -face layoffs this year. We hit the ground running and have held a total of 23 Regularly Scheduled Council Meetings and 30 Special Council Meetings. This is in addition to the various Ad -Hoc and Sub -committee meetings we all attend. As mayor, I created an Ad -Hoc Budget Committee to help tackle the $8 million deficit we were faced with. I appointed the Vice Mayor and myself to work with staff on this committee. One of the first tasks the council directed the committee to accomplish. was to find and recommend for hire a Temporary Internal Auditor. In early March, Urban Futures was hired by.the council and we began the uncomfortable and sometimes painful discussions and workshops that would ultimately bring us to Basic Level Services in our city departments. PJ But before I get to the "Before and After" slides of the facts and figures and structural changes that have occurred this year, I want to highlight some important activities that took place this year in our community. The following activities were made possible thanks to the efforts of community members, local businesses, the Chamber of Commerce, non-profit organizations, our local schools, Commissioners, Public Works staff, Planning, Building, and Engineering staff, Public Safety staff,'staff at City Hall, city council members, and the many partnerships with whom we work. Collectively, we were able to accomplish these tasks to help better the lives of the people of Rohnert Park. • The fiscal year 08-09 was the safest year in the 48 year history of Rohnert Park. Our Part I Crimes (the most violent crimes) were the Lowest in recorded .history for our community. This could not have been achieved without the amazing efforts of our public safety officers and the Special Enforcement Unit, which is funded solely by voluntary funds from the Federated Indians of Graton Rancheria. • The city continued it's partnership with NOAH (N.eighbors Organized Against Hunger) and the many volunteers involved in their organization. Together, we were able to meet the -needs of 300 families a week, or 1,000 children, seniors and adults each week in this past year so that people in our community didn't have to go hungry. This was twice the amount of people that were in need and were helped compared to last year. • . The city now has three brand new children's playgrounds at Benicia, Colegio Vista, and Honeybee Parks. ,These new playgrounds were funded entirely through grants and replaced rotting and unsafe equipment. The installation was a community partnership with Rohnert Park-Cotati Rotary Club and Rancho Cotate High School students, Public Works and Community Services. • The Senior Center now boasts a brand new Computer Learning Center thanks to donated computers from the Rohnert Park-Cotati Rotary Club and efforts of Public Works and Community Services. • Thanks to the co -sponsoring efforts of many, the citizens of Rohnert Park were able to continue to enjoy the Santa Sleigh, Easter Egg Hunt, Fishing 3 Derby, Special Olympics Torch Run T -Shirt, 2nd Annual Health Faire, Veteran's Day Celebration, Holiday Arts. and Crafts Faire, Art Shows, Festival of Harps, Golf Tournaments, and the annual Rebuilding Together home improvements. • New projects completed or events that took place this year for the first time are as follows: Scott Weaver and his Winter Wonderland in "C" Section was featured on Good Morning America, The Public Safety Sponsored "Running with the Pack" , a S.k running event to raise money for the Special Olympics, Daffodils were planted all over Rohnert Park, multiple swimming pool capital improvements took place, ground has been broken for the Wilfred Ave. Interchange project, (Slide #1) the City Center Plaza was constructed and opened, two Community Clean-ups took place, (Slide #2) $2.5 million in streets and roads projects were completed, the Economic Development Banner Program was installed, the Cal-Ripken State Baseball Championships were hosted in Rohnert Park, the Rancho Cotate High School Band played at the re -opening of the Lincoln Memorial in Washington D.C., Public Works taking over the city's landscaping and restoring our parks and pools, and the city participated in an Ecology Program led and funded by SCAYD that helped troubled youths give back to their community, environment, and ultimately get back their self-esteem. could speak on and on about what an amazingly productive year we have had. (And :if I was Councilmember Callinan, I just might!) But I am not, so instead, I will just sum it up and say that Rohnert Park is a destination city! We are an active, lively and productive community who knows how to pull together and make things happen! We can be very proud of the year we have had, despite the many challenges we have faced. And now, I'd like to talk about the Budget., Balancing the Budget is the most important task of the council. I want to first compliment all of the council members on the tough issues we have had to face with our budget this year. For starters, we were faced with an $S million deficit, an economy that was showing no signs of bouncing back any time soon,*and threats of state takeaways. (Slide #3) We have had to discuss and make difficult decisions about some of the most 4 challenging issues a council has to face; staff size reductions, pay and benefit. reductions, pool closures, and service reductions. We didn't always agree on, everything, but we were able to pull together and do the very best with whatince had, and for that, I am most proud of this council. To set the tone of the year ahead, early on in December 2008, at a meeting that is traditionally cancelled due to the Holidays, the council took the first steps in cutting expenses. We agreed to cut the council's travel expenses by (13%), or nearly $19,000. We also agreed to discontinue receiving a CDC stipend, which saved the CDC budget $17,400. -1 am also proud of staff, who has rode this turbulent wave with us and made the necessary changes to get us to where we are. We are not out of the woods yet; our work isn't finished. We continue to face serious budget issues, despite the citywide total cuts we made from our budget of $4.8 million. (Slide #4) These cuts did not happen without immense sacrifices. For starters, we regretfully had to layoff 6 hardworking and dedicated employees who were our future. We also have lost 21 senior staff to Incentivized Retirements, otherwise known as "Golden Handshakes". This was all done in an attempt to reduce city services to Basic Level, based on the recommendation of Urban Futures, the Temporary Internal Auditors. This year we have completely reorganized the departments in our city and changed the way the city operates.in an effort to reduce expenses ( Slides #5,6,7,8). In addition to the structural changes staff has endured, they have also agreed to salary and benefit reductions. As difficult as this has been, unfortunately it is still not enough to save us from running out*of cash in March of 2011 (Slide #9). This slide demonstrates the most recent timeline our Finance Director is able to project. Unfortunately, we are also facing a staggering decrease in revenues of $3.5 million due to the devastated economy (Slide #10). This council and its new leadership will have to face these issues head on, as we have done this year. We must get our financial house in shape and save this city. To do this, I believe the council has to start making decisions that will bring revenue and jobs into our community. We have to reinvent the way Rohnert Park provides services and does business. We must heed the words of Urban Futures. Staff cannot continue to come up with miracles to save our budget woes. We must also come together, as a community, to 5 support the things in our beautiful city that are important to us._ (Read from Slides #11 & 12) 1 know we are all.committed to continue the work we have begun this year. I want to thank the Interim City Manager, Dan Schwarz, for working with me this year. When we began this year, we were both novices. Let's just say the year has seasoned us! Thank you Beth, Judy, and Terri for helping me with my crazy schedule and making sure I didn't miss a thing. I couldn't have done it without you ladies! Thank you City Attorney, Michelle Kenyon, and assistant City Attorneys, Ben Winig and James Attencio for watching over us and keeping us legal. Thank you Department Heads for all of your reports, PowerPoints, slideshows, and patience. You have demonstrated much leadership this year. Thank you staff for all you have endured and for making it all possible. You are the faces, hands, and hearts that touch our community most directly and without you, we would be nothing. And lastly, I would like to thank my family. My husband Ray, my daughter Paige, my mama bear (you know who you are), -and my father Ron. You have *been my shoulders to cry on, my ears to listen, my cheerleaders, and my sounding boards. I also want to thank my dear friends, and you know who you are, who have put up with barely seeing me or hearing from me this year. Nothing tests a friendship like a year as Mayor! Without the support of my family and friends, I wouldn't have lasted this long. I believe that every leader needs three things: a god, supportive family and friends, and a magic wand! Thank you! I'd like to conclude my Reflections of 2009 with a slide show that gives a glimpse of this past year. ' I want to first thank Terri Griffin, our Assistant City Clerk, for her creativity, great ideas and hard work in putting this together with me: Again, I couldn't have done this without you! Also, I want to thank Beth Lidster, Administrative Assistant, for her extra eyes and ears in helping with this slide show as well. And lastly, I'd like to give credit to Sandy Lipitz, Finance Director, who put together all the slides of the budget. You did an amazing job! 2009 -Reflections "From Goulies and ghosties and long-leggety beasties ,and night, Good lord, deliver us!" Scottish prayer File: ' File: Yes we're condemned to live in interesting times. In our case, as elected officials , we chose our fate in these matters by running for and being elected to office. So a year ago, we five took our places here and now we can reflect on that journey. for two of us it was a new and untrodden path and for others , myself included, an old and well trodden one The Mayor, as is the right and tradition of that office, will have already reflected on this past year. This will be my 13th year for such reflections; some might say enough already. But undeterred by such base thoughts , here I go with # 13. It will be mercifully brief. I will concentrate on events for which we can be thankful. Yes there were some! Fiscally the internal auditing by Urban Futures reminded us that it was the unwise actions of the City Council in 2004 which caused us to face the Salary and Benefits crisis in. which we are now immersed. The business climate in Rohnert Park, particularly in vacant Commercial space, is paralleled and in some cases exceeded in other Sonoma County cities. There is in fact a general malaise in Sonoma County in this sector. We can be thankful however for successes in the Sonoma Mountain Village development. One example is the move ,from Santa Rosa, of_Comcast's Regional operations and office complex. They were attracted by the" Green" philosophy and practices of this development. Far from being discouraged, Comcast actively sought out a site where Green Building standards are embraced not "softened"! The efforts of our Public works employees should be called out for recognition and thanks .The fresh eyes of our new colleagues are to be thanked as we considered what are now "Basic Services " in our city. The formation of our own Landscape SWAT team has resulted in a tidier and less bedraggled environment in our Parks and Streets. In conclusion we do pay tribute to our faithful staff led by Interim City Manager Schwarz. This has been a trying and difficult year with not much relief in sight. For myself now having arrived at my" three score years and ten", 2009 has seen Barbara and I celebrate that event in my'native Scotland and also and most importantly celebrate the 25th anniversary of our first date right here in Sonoma County and our 20th wedding anniversary in Vancouver,BC. My new wedding ring from the Orkney Islands says "Dreams of Everlasting . Love" Let it be, Barbara ,let it be! AMfr. @ Mtg. Of:1215/ O y Pam Stafford cc: Mayor, City of Rohnert Park cc: Tuesday, December 8, 2009 File: File: Thank you for braving the freezing temperatures to be here on this crisp, beautiful Tuesday evening. Special thanks to my family and friends who are here tonight and to the City staff who have made preparations for this evenings festivities. As you might imagine, this is a special night for the Stafford family. It is an honor and a privilege to serve as the Mayor of the City of Rohnert Park. When our family moved here in 1976 we could never have imagined what a wonderful experience it would be. Like many of our friends, we moved to ROhnert Park because home prices were reasonable. While Mark worked for the government as an ATF agent I tended to the needs of our three children; Bryce, Kyle and Megan and began serving in the ranks of Rohnert Park's volunteer world - first as a PTA president, then as a team mom for basketball, baseball and soccer; on fund raising committees;. community event committees; political campaigns; as a member of the. Board of Directors of a local non- profit organization and as a member of two city sponsored commissions. My family, friends and this outstanding community have made it possible for me. to enjoy these experiences during the past 33 years and have given me a unique understanding of our city and the responsibilities we face. When I think about Rohnert Park it reminds me of a large, boisterous family. Page I 1 Like a family, we have common goals and even though we may have differing perspectives on how to achieve those goals, we need to work together to move in the appropriate direction. The citizens, members of the business community and our city employees are all a part of this Rohnert Park family. Everyone wants our city to thrive and prosper while continuing to provide basic services, including professional public safety, clean water and other necessary utilities. It is a sign of the times to know that every city in California, indeed every city in America, including Rohnert Park, must grapple with the effects of an economy in flux. While many of the challenges we face as the economy improves will be a result of the arbitrary and capricious decisions made by state and federal legislators, we must take aggressive actions on a local level that will meet our local needs. During the coming year we will make economic development the cornerstone of our efforts to make Rohnert Park the most financially sound, economically strong city in Sonoma County. Lyrics to a well known song, written by American songwriter and singer Johnny Mercer, lay the framework for the attitude we all must adopt if we are to succeed. Page 12 Remember these words from the 1944 song,, "Ac-Cent-Tchu-Ate the Positive?" We've got to accentuate the positive Eliminate the negative And latch on to the affirmative Don't mess with Mister In -Between Even though I wash t born when this song first made its way onto the music scene, the lyrics are very much in style. While we may not be able to eliminate all that is negative, there is much before us that is positive. When we approach our work as members of the city council and as employees of the City of Rohnert Park in a collaborative, sure, and positive manner we can and will make our city thrive. We enjoy many outstanding amenities in Rohnert Park including our many k parks; the Community Center, The Sports Center, The Spreckles Performing Arts Center, and two golf courses. Rohnert Park employs many talented individuals who continually take the initiative as they bring innovation to the daunting task of doing more work with fewer employees. These same employees are also cooperating and working together to provide our citizens with excellent service. Page 13 It is inspiring to visit with the citizens of Rohnert Park. In the last month alone people have offered their time, talents and services to work with the young people in our community; to organize work groups to help with the continued beautification of our city; not to mention the business leaders who tirelessly volunteer their talents to encourage economic development. People in Rohnert Park see a need and do something about it — without being asked. Our best and brightest non-profit groups, including the Education Foundation, SCAYD, CCORP, NOAH and Rebuilding Together were created because citizens recognized a need and worked to see that need was met. Our business community, led by the Chamber of Commerce, continues to partner with the city to help improve the economic climate. Because city governments rely on tax dollars to operate, we must encourage and promote public and private business and economic development. Economic Development encompasses the intelligent use of limited redevelopment funds and the encouragement of employers. It is absolutely vital that we work with existing employers who currently operate in Rohnert Park while making a concerted effort to entice new employers to our community. Finally, the Sonoma Mountain Business Cluster, located in the property formerly occupied by Agilent, has proven to be an excellent place to inspire new employers and businesses. In addition to expanding our economic base, we can certainly improve and expand our, relationship with The Cotati Rohnert Park Unified School District and Page 14 Sonoma State University. Since we share many common goals it would be to our mutual advantage to work together. In conclusion, I would like to say thank you to Interim City Manager Dan Schwartz and the excellent employees who help us do our jobs. Thank you to all the citizens of Rohnert Park who make me feel proud to live here. Thank you to my friends for keeping me grounded and sane. Last, but certainly not least, thank you to my family; to my wonderful children and their families for bringing so much joy into my life. And thank you to my amazing husband Mark, who never gets to go to sleep on the second and fourth Tuesdays of the month until after I get home from City Council meetings. Thank you for listening to my recap of the events of the evening. And thank you, again, to all of you for joining us this evening. 0 Page 15 N `/ , ►aRN _ The Year 2010 ER e: We will be facing many challenges; some known and some not yet known Known Challenges are The Economy and its impact on our City; retaining existing businesses and developing new approaches . Water Supply and our Urban Water Management Plan; the Water Policy battles are not over and much work lies ahead as we attempt to coordinate our joint efforts with the SCWA. We also need to explain what we are doing to our fellow citizens General Plan Implementation and amendments to that plan; Specific Plans, SMV and Walmart. The Impact of Measure "L"; our reserves cannot last for ever. Unknown Challenges are Unknown Our freedom as freelances Advances towards its end The earth compels,upon it Sonnets and birds descend; And soon,my friend, We shall have no time for dances. LOUIS MACNEICE Let's hope we will have time for dances in 2009