2018/08/14 City Council Resolution 2018-108RESOLUTION NO. 2018-108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK,
CALIFORNIA, ADOPTING A FACILITY FEE USE POLICY AND SUPERCEDING
RESOLUTION NO. 2016-54
WHEREAS, the City of Rohnert Park ("City") adopted a $2 facility fee ("Fee") to be
applied to all Callinan Sports Center memberships and all ticketed events at the Spreckels
Performing Arts Center; and
WHEREAS, the City has a desire to increase the hourly rental rate at the Rohnert Park
Community Center, Burton Avenue Rec Center, the Senior Center and Gold Ridge Multi Use
room by 20%; and
WHEREAS, the $2 facility fee and the 20% increase will be deposited into an account
restricted to expenses directly related to the aesthetic and functional benefit of the above
mentioned facilities for the benefit of the patrons; and
WHEREAS, under Proposition 26, neither a fee for a government service nor a fee
charged to gain entrance to a city property is considered a tax, so that fees may be set based on
the cost of providing services; and
WHEREAS, the $2 Fee and 20% increase was based upon a study which showed the
amount of the fee would not exceed the actual costs of facility operation and maintenance; and
WHEREAS, the purpose of the Facility Use Fee Policy is to direct and guide facility fee
spending decisions; and
WHEREAS, the increase in facility rental rates will not apply to local non-profit/youth
sports leagues on-going rentals.
NOW, THEREFORE, BE IT RESOLVED:
Section 1. Resolution Number 2016-54 is hereby superseded.
Section 2. The Facility Fee Use Policy Exhibit A, is hereby approved.
Section 3. The Amended Facility Fee Schedule for Community Services, is hereby
approved.
Section 4. The resolution shall become effective immediately upon its passage and
adoption.
DULY AND REGULARLY ADOPTED this 14th day of August, 2018.
CITY OF ROHNERT PARK
Pam Stafford, Mayor
ATTEST:
C�00' t) A , 0 t'-Va '-,
&nne M. Buergler, City Clerk
Attachment: Exhibit A
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2
2018-108
ATTACHMENT A
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CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECTlTTTLE:
POLICY NO:
APPROVED BY:
APPROVAL DATE:
RECREATION FACILITY FEE USE
❑ RESO NO:
POLICY
❑ MINUTE ORDER
TABLE OF CONTENTS
TABLEOF CONTENTS.....................................................................................................................................1
1. PURPOSE...............................................................................................................................................1
2. AUTHORITY...........................................................................................................................................1
3. DEFINITIONS.........................................................................................................................................1
4. BACKGROUND ..... .............................................................................................................................2
5. PROVISIONS ................ ........................................................ :................................................................ 2
1. PURPOSE,
The City of Rohnert Park has established the below policy provisions in order to
provide direction and clarity for allowable uses of the Facility Fee at the Callinan
Sports and Fitness Center, Spreckles Performing Arts Center, the Rohnert Park
Community Center, Burton Avenue Recreation -Center, the Senior Center and Gold
Ridge Recreation Center Multi. Use Room.
2. AUTHORITY
All Facility Fee expenditures must -be approved by the City Manager within his/her
purchasing authority or by City Council in accordance with the Purchasing Policy.
3. DEFINITIONS
Facility — the building structure and all associated assets.
Essential Equipment — includes, but is not limited to, facility equipment that must
be in working order for day-to-day operations and enjoyment. Examples include
exercise and theatre equipment including cardio and weight machines and theatre
production equipment such as lighting, sound, and special effect systems.
Non -Routine Maintenance and Supplies — includes, but is not limited to, major
repairs, replacements, upgrades, and upkeep to integral components of the facility and
the associated supplies. Examples include roof systems, air conditioning, lighting,
flooring, and building exteriors.
Routine Maintenance and Supplies — includes minor repairs and upkeep required to
maintain the facility in operating order. Examples include janitorial services and
cleaning supplies.
City Employee Wages and Benefits— includes wages and benefits associated with
employees of the City of Rohnert Park.
Page 1 of 3
ATTACHMENT A
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* 62
i:a CC FORN%r
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SLIBJECTITITLE
POLICY NO.
APPROVED BY.
APPROVAL DATE:
RECREATION FACILITY FEE USE
❑ RESO NO:
POLICY
❑ MINUTE ORDER
4. BACKGROUND
On July 1, 2014, as part of the recreation fee setting process, the City of Rohnert Park
established a new $2 Facility Fee at the Sports and Performing Arts Centers for the purpose
of funding facility costs. The $2 Facility Fee is applied to all Sports Center memberships
and to all ticketed events at the Performing Arts Center. This policy establishes a guideline
for the uses of the revenue generated from Facility Fees.
On July 24, 2018, the City Council approved a 20% increase to the hourly rental rate of the
following City recreation facilities: Burton Avenue Recreation Center, Community Center,
Gold Ridge Recreation Center, and Senior Center. Pursuant to this policy, the increased
rates will be deposited into one fund and used consistent with the requirements for Facility
Fees set forth below. The 20% increase will not apply to local non-profit/sports leagues on-
going facility rentals.
5. PROVISIONS
Requirements - Facility Fees shall, be expended for either Non -Routine Maintenance
and Supplies or Essential Equipment and the implementation costs associated
therewith.
Exclusions - Facility Fees shall not be expended for Routine Maintenance and
Supplies or City Employee Wages and Benefits.
Prioritization - Urgent facility needs shall be given highest priority; essential equipment
replacement and enhancements shall be prioritized upon financial leverage (such as a
match for a grant); other factors for prioritization include revenue enhancement potential
and customer feedback
Fund Management - Facility Fees for the Sports Center and Spreckels Performing
Arts Center shall be expended on the facility where the Facility Fee revenue is
earned.
Facility Fees earned through the rental of the Rohnert Park Community Center,
Burton Avenue Recreation Center, the Senior Center and Gold Ridge Recreation
Center Multi Use Room shall be spent only in these facilities. Expenditures shall be
made from cash balances, not projected future earnings.
Page 2 of 3
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE-
POLICY NO:
APPROVED BY:
APPROVAL BATE;
RECREATION FACILITY FEE USE
❑ RESO NO:
POLICY
❑ MINUTE ORDER
REVISION HISTORY:
REVISED 7/24/18
Page 3 of 3