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2018/09/25 City Council Agenda Packet
Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, September 25, 2018 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpciiy.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. City of Rohnert Park Joint Regular Meeting Agenda September 25, 2018 for City Council/RPFA/CDC Successor Agency Page 2 of 5 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Ahanotu _ Belforte_ Mackenzie _ Callinan _ Stafford —) 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Mayor's Certificate of Recognition: Honoring Rohnert Park Resident, Petri Nicholas Alva, for Winning Eight Medals at the ACA Sprint Kayaking National Championships 4. DEPARTMENT HEAD BRIEFING 5. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that aeenda item. 6. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, September 11, 2018 B. Acceptance of Reports for: 1. Alcohol Beverage Service Ordinance (ABSO) Annual Report for Calendar Year 2017 2. City Bills/Demands for Payment dated September 25, 2018 3. RPFA- Cash Report for Month Ending August 2018 4. Housing Successor Agency- Cash Report for Month Ending August 2018 5. Successor Agency- Cash Report for Month Ending August 2018 C. City Council Resolutions for Adoption: 1. 2018-121 Authorizing the Director of Finance to Increase Appropriations in Casino City Vehicle Contribution Fund and Other Funds as Necessary to Purchase Vehicles 2. 2018-122 Approving the Senior Center Roof and HVAC Replacement Project No. 2014-05 & 2017-13, Finding the Project Exempt From CEQA, Approving and Adopting Plans and Specifications, Authorizing the Finance Director to Increase Appropriations in FYI 8-19 City of Rohnert Park Joint Regular Meeting Agenda September 25, 2018 for City Council/RPFA/CDC Successor Agency Page 3 of 5 for the Project and Awarding the Contract to Air Systems Inc. 3. 2018-123 Accepting the Southeast Rohnert Park Specific Plan Model Home Access Improvements and Related Actions 4. 2018-124 Accepting In Part the Southeast Rohnert Park Specific Plan Phase 1 In -Tract Improvements, Bodway Avenue Improvements, Valley House Drive Improvements, and Camino Colegio Recycled Water Improvements and Related Actions Council Motion/Vote 7. Consideration of Re -Implementation of the Department of Public Safety K9 Program A. Staff Report B. Public Comments C. Resolution for Adoption: 2018-125 Authorizing the Director of Finance to Increase Appropriations in the FY2018-2019 Budget by $27,550 for the Re -Implementation of the Department of Public Safety K9 Program a. Council motion/discussion/vote 8. PUBLIC HEARING: (NO EARLIER THAN 6PM) Establishment of University District Specific Plan Reimbursement Fee A. Staff Report B. Public Comments C. Resolution for Adoption: 2018-126 Establishing University District Specific Plan Reimbursement Fee a. Council motion/discussion/vote 9. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports B. Liaison Reports 1. Chamber of Commerce (Board of Directors) (9/19) 2. Senior Citizens Advisory Commission (9/20) 3. Sonoma County Waste Management Agency (9/19) C. Other Reports City of Rohnert Park Joint Regular Meeting Agenda September 25, 2018 for City Council/RPFAICDCSuccessor Agency Page 4 of 5 10. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11. MATTERS FROM/FOR COUNCIL Prior to agenda publication, any Councilmember may place an item on this portion of the agenda. Upon the concurrence of two Councilmembers, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the City Council meeting, Councilmembers may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. A. Council Consideration of Placing an Item Regarding a Source -of -Income Protection Ordinance on a Future Agenda 12. PUBLIC COMMENTS Persons wishing to address the Council on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 13. CLOSED SESSION A. Recess to Closed Session in Conference Room 2A to Consider: 1. Personnel Matters (Government Code § 54957) Public Employee Annual Performance Evaluation — Title: City Manager B. Reconvene Joint Regular Meeting Open Session in Council Chamber C. Report On Closed Session (Government Code § 54957.1) 14. ADJOURNMENT City of Rohnert Park Joint Regular Meeting Agenda September 25, 2018 for City Council/RPFA/CDC Successor Agency Page 5 of 5 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Assistant City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the September 25, 2018, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on September 20, 2018, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcitv.orE, Executed this 20' day of September, 2018, at Rohnert Park, California. Caitlin Saldanha, Assistant City Clerk CITY COUNCIL SPEAKER CARD Date: q- S Agenda Item #:ibtw4-hz, Name: Address: - q Phone: TOPIC:Tp oul thx Laii QTd M0und c.� Rrirf Ciammary of Cnmmonfc• - 1 See Reverse -+ CITY COUNCIL SPEAKER CARD Date: Agenda Item #- Name: Address: Phone: TOPIC: ID�4e4, .ac -,.-`t 4Ae- Brief Summary of Comments: See Reverse -+ CITY COUNCIL SPEAKER CARD Dated 05 11K Agenda Item #• Name: Address: Phone:, -50 % q See Reverse -4 CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY OFFICE OF ENVIRONMENTAL HEALTH HAZARD ASSESSMENT SAFE DRINKING WATER AND TOXIC ENFORCEMENT ACT OF 1986 (Proposition 65) NOTICE TO INTERESTED PARTIES JULY 7, 2017 CHEMICAL LISTED EFFECTIVE JULY 7, 2017 AS KNOWN TO THE STATE OF CALIFORNIA TO CAUSE CANCER: GLYPHOSATE On March 28 2017, the Office of Environmental Health Hazard Assessment (OEHHA) posted a Notice on its website' that glyphosate (CAS No. 9071-83-6) would be added to the list of chemicals known to the state to cause cancer for purposes of Proposition 652 with a delayed effective date due to the pending case Monsanto v OEHHA.3 Monsanto's challenge was unsuccessful in the trial court. Although the case has been appealed, no stay of the listing has been granted. Therefore, glyphosate is being added to the Proposition 65 list on July 7, 2017. In summary, glyphosate is listed under Proposition 65 effective July 7, 2017 as known to the state to cause cancer, as follows: Chemical CAS No. Endpoint Listing Mechanism* Glyphosate"* 1071-83-6 Cancer LC 'Listing mechanism: LC —"Labor Code" mechanism (Health and Safety Code section 25249.8(a) and Title 27 Cal. Code of Regs. section 25904) ** The International Agency for Research on Cancer (IARC) indicates the following chemicals are "also relevant: 38641-94-0 (glyphosate-isopropylamine salt) 40465-66-5 (monoammonium salt) 69254-40-6 (diammonium salt) 34494-03-6 (glyphosate -sodium) 81591-81-3 (glyphosate-trimesium)" (IARC, 2015b), because these salts dissociate to free glyphosate. ' The Notice was published in the California Notice Register on April 7, 2017. 2 The Safe Drinking Water and Toxic Enforcement Act of 1986, Health and Safety Code section 25249.5 et sect. 3 Monsanto et al v OEHHA et al., Fifth District Court of Appeal, case number F075362. -1- Health Effects of 30 Commonly Used Pesticides `These pesticides are among the top 10 most heavily used, pesticides in the tame and garden sector from 2006-2007, according to the latest soles and usage data avoilable from EPA (20M), available at http:llwww.epa.govlWp00001/pest k!l 107pestsales/morket estimates2007. pdf. t EPA fists all synthetic pyrethroids under the same category. While alt synthetic pyrethroids have similar toxicological pruples, some may be more or less toxic in certain categories than others. See Beyond Pesbcirles'synthenc pyrethroid fact sheet at hit 1y1li8uP8 for additional information. t imidadoprid is a systemic insecticide in the neonicotinoid chemical class, which is linked to bee dedine. Heaah Effects Endocrine Reproductive Cancer Disruption Effects Kidney/Liver Sensitizer/ Damage Irritant Birth Defects 2,4-D- X' X16 X X8 Xs Xt Xll Senfluralin X'- X1 Bensulide X2 X1 X2 Clopyralid X7 X2 X7 Dicamba' X1 X` XI X` X1 Diquat Dibromide X12 X11 X1 Dithiopyr X1 X1 Fluazipop-p-butyl X' X' X Glyphosate' X12 Xs X' X' X1 Imazapyr X7 XI Isoxaben X- XI MCPA X6 X2 X X11 X1 Mecroprop (MCPP)' XG XI X' X, X' Pelargonic Acid` X1 Pendimethalin' X6 X2 XI Triclopyr X' X` X1 X' Trifluralin' Acephate X6 X1 XI X1 ble' X6 X11 X' X2 Bifenthrin•t -cted" Xs X1 X' Carbaryl X3 X16 V X1 X11 X1Il X7 Fipronil X6 X; Xa X3 XB Imidaeloprid x X7 X2 X7 Malathion' )(A X11 )(g X2 XI XI Permethrin't 10 XL7 X9a Xg X1 Trichlorfon X' X11 X2 X2 X2 Azoxystrobin XI X2 Myclobutanil XI XZ Propiconazole Possibly= X, X2 X1 X` Sulfur X1 Thiophanate methyl X3 X X1 X2 Zirama n Slaspecteci X2 X2 X2 Totals: 16 17 21 14 25 261 12 `These pesticides are among the top 10 most heavily used, pesticides in the tame and garden sector from 2006-2007, according to the latest soles and usage data avoilable from EPA (20M), available at http:llwww.epa.govlWp00001/pest k!l 107pestsales/morket estimates2007. pdf. t EPA fists all synthetic pyrethroids under the same category. While alt synthetic pyrethroids have similar toxicological pruples, some may be more or less toxic in certain categories than others. See Beyond Pesbcirles'synthenc pyrethroid fact sheet at hit 1y1li8uP8 for additional information. t imidadoprid is a systemic insecticide in the neonicotinoid chemical class, which is linked to bee dedine. Description Most toxicity determinations based on interpretations and conclusions of studies by university, government, or organization databases. Empty cells may refer to either insufficient data or if the chemical is considered relatively non-toxic based on currently available data. The list of 30 commonly used lawn chemicals is based on information provided by the General Accounting Office 1990 Report, "Lawn Care Pesticides: Risks Remain Uncertain While Prohibited Safety Claims Continue," U.S. Environmental Protection Agency (EPA) National Pesticide Survey (1990), Farm Chemicals Handbook (1989), The National Home and Garden Pesticide Use Survey by Research Triangle Institute, NC (1992), multiple state reports, current EPA Environmental Impact Statements, and Risk Assessments, EPA national sales and usage data, best- selling products at Lowe's and Home Depot, and Beyond Pesticides' information requests. For more information on hazards associated with pesticides, please see Beyond Pesticides Gateway on Pesticide Hazards and Safe Pest Man- agement at www.beyondpesticides org/gateway. For questions and other inquiries, please contact our office at 202-543-5450, email info@ beyondpesticides.org or visit us an the web at www.beyondpesdcides.org. Citations 1. U.S. EPA. Office of Pesticide Program Reregistration Eligibility Decisions (REDS), Interim REDS (iREDs), and RED factsheets. tMp://www.epa.gov/pesticides/re registration/. 2. National Library of Medicine, TOXNET, Hazardous Substances Database, http://toxnet.nim.nih.gov/. 3. U.S. EPA. 2012. Office of Pesticide Programs, Chemicals Evaluated for Carcinogenic Potential. http://npic.orst.edu/chemicals—evaluated.pdf. 4. California Environmental Protection Agency. Proposition 65: Chemicals Known to the State to Cause Cancer or Reproductive Toxicity. Office of Environmental Health Hazard Assessment. http://www.oehha.org/prop65/prop65_iist/files/P65singleO52413.pdf. 5. The Pesticide Management Education Program at Cornell University. Pesticide Active Ingredient Information. http://pmep.cce.come] I.edu/profiles/index.htm1. 6. The Endocrine Disruption Exchange. 2011. List of Potential Endocrine Disruptors. http://www.endocrinedisruption.com/endocrine.TEDXList-overview.php. 7. Northwest Coalition for Alternatives to Pesticides (NCAP), Pesticide Factsheets. http://www.pe5bcide.org/get-the-facts/pesbcide-factsheets. 8. Beyond Pesticides ChemWatch Factsheets, http://www.beyondpesticides.org/pesticides/factsheets/index.htm. 9. U.S. EPA. Chronic (Non -Cancer) Toxicity Data for Chemicals Listed Under EPCRA Section 313. Toxic Release inventory Program. http://www.epa.gov/tri/trichemicals/hazardinfo/hazard_ chronic_non-cancer95.pd£ 10. European Union Commission on the Environment. List of 146 substances with endocrine disruption classifications, Annex 13. http'.Hec.europa.eu/environment/endocrine/strategy/substances_en.htm##report2. 11. Extension Toxicology Network (EXTOXNET) Pesticide Information Profiles. http://extoxnet.orst.edu/ghindex.htm]. 12. International Agency for Research on Cancer, World Health Organization (IARC) category 2A, the agent (mixture) is probably carcinogenic to humans based on sufficient evidence of carcinogenicity in laboratory animal studies. http://monographs.iart.fr/ENG/Classification/index.php. BEYOND PESTICIDES Lost Updated May 2015 F tkwa ane tae Eremmcn.a, k— P.1 -.r -W mon www.beyondpesticides.org kidsdata.org A Program of Luci [e Packard Foundation Research and Links Select a topic to view related research R links: Child and Youth Safety Children with Special Health Care Needs Demographics Education & Child Care Emotional & Behavioral Health Environmental Health Family Economics Physical Health • thma • eastfeedir.. • Cancer • --aths • )ental Care • �ealth Care • -with Status • - sprtalizations * mun¢at4pRS • `ant Mortality • Low Birthwe Preterm Births • Injuries • Nutrition • `£enatal Care • ysical Fitness • -3n Births • en Sexual Health • eight Cancer Websites with Related Information • American Cancer Socety. Lancer in Childrer • Amencan Childhood Cance • California Cancer Registry, California Dept. of Public Health • CureSearch for Children s C • Journal of Clinical Oncology • Lucile Packard Children's Hospital: Peoiatric Cancer • National Cancer Institute Childhood Cancers, National Institutes of Health • OncoL - , Pam III "' e Key Reports and Research -eat U.S Cancer C4 2010. JAMA: The Journal of the American Medical Association, Hui, D., et al. • _ American Cancer Society & Calrfomia Cancer Registry • Cancer and the Affordable Care Act, 2016, American Society of Clinical Oncology • Childhood and Adolescent Cancer S 2014, CA- A Cancer Journal for Clinicians, Ward, E . et al • er Survivors: Transition to Adult -Focused Risk -Based Ca 2010, Pediatrics, Henderson, T. O., at at. • r^�•c rf Frtv;rn MQr:!a! Health Condoions :n Califn'r...-- 2015, Public Health Institute, California Environmental Health Tracking Program • �, ted c 2009, Cancer Epidemiology, Siomarkers and Prevention, Mariotto, A. B., et al. • 'lenges for the Twenty -First Ce 2010, Journal of Clinical Oncology, Smith, M. A., et al. • Prevaience ano Pfeoictors of Posttraumatic Stress &,soroer in Adult Survivors of Childhood Cance, 2010, Pediatrics, Stuber, M. L., et al. • _ I Scientific Innovatwor, 2012, National Cancer Institute, President's Cancer Panel County/Regional Reports • Santa Clara County Public Health Department Health Data and Sta; -_. More Data Sources For Cancer 0 , California Dept. of Public Health • State Cancer Profiles, National Cancer Institute • United States Cancer Statistics (USC` , Centers for Disease Control and Prevention Learn More About This Topic Why This Topic Is Important Advances in the treatment of childhood cancers during the past 50 years have led to remarkable improvements in survival rates, but despite these advances more children and adolescents (ages 0 to 19 years) die of cancer than any other disease (1). Only accidents account for a larger number of childhood deaths (2). In California. it's estimated that more than 1.000 children ages 0-14 are diagnosed with cancer each year. Approximately 1 of every 265 children in the state will develop some form of cancer before they reach age 20 (2). The majority of children diagnosed with cancer survive into adulthood (1, 2). Children treated at pediatric institutions that provide intensive treatment, supportive care, and psychosocial services are more likely to have positive outcomes than those treated elsewhere. For more information on cancer see ludsdata.org's section. Sources for this narrative: 1 National Cancer Institute (2014). Cancer in children and adolescents National Institutes of Health Retrieved from 2 American Cancer Society, & California Cancer Registry. (2016). California cancer facts and figures 2016. Retrieved fromrhvww.ccrcal.orglpdtrReportwACS_2016_FF pdf Policy Implications Public policy plays a role in ensuring that children with cancer have equitable, appropriate, and affordable access to diagnosis and treatment, maximizing positive health outcomes and quality of life for these children and their families. The Affordable Care Act (ACA) addresses cancer treatment and prevention in several ways—including no lifetime caps on care. no denials based on pre-existing conditions, and the elimination of copays for prevention services—but there are a number of areas where policy changes can further improve services for children with cancer (1, 2) Policies also can support research to enhance cancer prevention and treatment, and ensure that survivors of childhood cancer receive appropriate care for the late effects of the disease and its treatment, including risk factors for subsequent malignancies Policy options include. Ensuring that all pediatric cancer patients, regardless of race/ethnicity or family income, have consistent access to affordable health care that is evidence -based, well -coordinated, family - centered.. and provided in the context of a (2, 3); access to care coordination services, in particular, is critical, as these children and their families need to navigate through an array of services and programs Supporting pediatric centers of excellence that collaborate to improve care, adequate reimbursement for specialized services, and education and training for health care professionals (4, 5, 6). access to high-quality cancer care requires that well-trained teams of health care professionals are available to all who need them Supporting quality of life services for pediatric cancer patients and their families as they face complex challenges, such as physically taxing treatments, time-consuming and costly travel to health-related appointments, limited ability to participate in typical childhood activities. and increased family stress; psychosocial and other support services are an essential part of high quality pediatric cancer team -based care. especially for those facing terminal cancer (7) • Ensuring access to comprehensive palliative care and hospice services when a cure is not possible (7) • When cancer survivors reach adulthood, ensuring access to services to help with the transition from pediatric to adult care; these youth also may need assistance with employment or education, or the transition to self-sufficiency (4) • Working toward a unified, efficient and comprehensive payment system for cancer treatment. currently, families must navigate a complicated web of service systems with confusing payment policies, which can result in delayed or denied services for children and financial hardship for families (4) • Supporting continued pediatric cancer research that can promote advances in understanding cancer risk factors and treatments (5. 8) • Establishing federal policies to assure that drugs used to treat childhood cancer are available, consistently tested on the youth they are intended to treat,. and not limited due to the smaller market these children represent (9) For more policy ideas related to children with cancer, see kidsdata. org s earth a Lir section. Also see Policy Implications under _;�s :v mac; _uc Tvi i f7: iicui .,illi Special Health Ga, c cuc@dS and Sources for this narrative 1- American Society of Clinical Oncology. (2016). Cancer and the Affordable Care Act. Retrieved from: - .. 2. Moy, B., et al. (2011). Opportunities in the Patient Protection and Affordable Care Act to reduce cancer care disparities. Journal of Clinical OrrcGrbgy 29(28), 3816-3824 Retrieved from: 85. 3. U.S. Department of Health and Human Services, Health Resources and Services Administration (2013). CSHCN core system outcomes: Goals for a system of care. In The National Survey of Children with Special Health Care Needs chartbook 2009-2010. Retrieved from: 4. Smith, K., et al. (2009). California's service system for children and youth with special health rare needs: Analysis and recommendations for a service system that works for children and families. Lucile Packard Foundation for Children's Health. Retrieved from: and -youth-special-health-eare- 5 Hay, W. W et al. (2010). Child health research funding and policy: Imperatives and investments for a healthier world. Pediatrics 125(6). 1259-1265. Retrieved from: 6 American Academy of Pediatrics Section on Hematology/Oncok)gy. (2014). Standards for pediatric cancer centers. Pediatrics. 134(2), 41G414. Retrieved from: 7. American Academy of Pediatrics Committee on Bioethics and Committee on Hospital Care. (2000). Palliative care for children. Pediatrics, 106(2), 351-357. Retrieved from: 8. Smith, M. A., et al. (2010). Outcomes for children and adolescents with cancer- Challenges for the twenty-first century. Journal of Clinical Oncology, 28(15), 2625-2634. Retrieved from: C,E#.r_r aSuiiiuVJS U!goLltiii is v:vl.vuvy.L .U4ti 9. U -S. Food and Drug Administration (2016)_ Drag research and ch&ken. Retrieved from: http J/www.fda _gov(Drugs/ResourcesForYouiConsunierslucm 143565. htm How Children Are Faring Between 2009 and 2013. 9,035 California children ages 0-19 were diagnosed with cancer. The rate of new cancer diagnoses in California increased from 16.5 diagnoses per 100,000 childrenlyouth in 2000-2004 to 17.4 per 100,000 in 2009-2013, echoing the nse in diagnoses at the national level. Youth ages 15-19 generally have higher rates of cancer diagnoses than children ages 0-14 White children also tend to have the highest rate of cancer diagnoses among racial/ethnic groups with data. Over the last decade, leukemia consistently has been the most common type of cancer among children in California, with the majority of diagnoses occurring before age 15. The five-year survival fate for leukemia -81% for 2003-2013—is similar to the general survival rate for childhood cancers. Raoal/ethnic inequities persist in childhood cancer survival rates. with white children having higher probabilities of surviving for at least five years after diagnosis than children in other groups. Your email address Receive Kidsdata News Regular emails featuring notable data findings and new features. Visit our isdata Dews archive for examples. O2©]$ Lucile Packard Foundation for Children's He4 400 Hamilton Ave. Suite 340. Palo Alto, CA 94301. (650) 497-8365 Non - q;jg TOXIC 'Nei g hb©r�OadS www.,,-,;toxicirvine.org hoe 10" k- 2018 - Preferred Product List: Weed Abatement Suppress EC OMRI® Listed/weed control, as needed (Caprylic Acid and Capric (Non-selective) Acid)-ittps://westbridQe.com/suppress-herbicide-ec-receives-epa-approv Final -Son -O OMRIG Listed, NOP Approved/fast-acting weed, grass, algae and moss (Non-selective) killer. It suppresses the growth of some bi-annual and perennial weeds. Final -Son -0 con be used of any time during the year, and areas con be re -sown 5 days after treatment httg://www.rieudorffpro,com/index,php?id=]838 Weed Zap OMRI® Listed/broad spectrum, biodegradable, foliar herbicide is (Non-selective) made from clove and cinnamon oils. It will only control actively growing emerged green vegetation and controls annual and perenniol broadleaf and grassy weeds. It will only off ect plants that are coated with the spray solution and does not damage non -green woody plants. htlQs:llwww.arbico-orQonics.com/product/weed-zop--jh-biotech/n tural-organic-weed-control Weed Pharm OMRIO Listed, and WSDA Certified/University trials that prove 20% Acetic (Non-selective) Acid is as effective as Gtyphosate in killing annual and broadleaf weeds with one application. It also works on poison ivy and poison oak. http://www.phormsolutionsinc.com/weedphorm.htm A.D.I.O.S. OMRI& Listed, A-D.I.O.S. is o post -emergent foliar herbicide used for the (Selective/ control of broadleof weeds. Can safely be used on turf & lawn or around Post -emergent) plants, bushes, small trees, fruits and vegetables gardens. Once sprayed on the weed, A.D.I,O.S, travels right away through the foliage, stems and all the way down to the roots. All natural, A.D.i.O.S. con be used around children and pets. No buffer zone is required when applied next to drinkable fresh water wells. ,)ttp://herbonatur.biz/bio-herbicide-adios-products.hi, Surfactants/PH balancer Oroboost OMRIO Listed, Only organic adjuvant with proprietary TronsPhloemr" technology that accelerates input translocation throughout plants, including roots, to deliver active ingredients for quicker and better results. http://oroggriuso.com/products/oroboost/ BioLink Acidifier OMRIO Listed, Balances the PH to get the best burn down(organically). https://westbridge.com/biotink-acidifier Pest Control Essentrio IC3 Ant control Eco Via Knock down spray Ecoexempt/Essentr Bee & Wasp control io Jet Terad3 AG Blox Rodenticide Uncle Ion's Gopher Gopher control Bait Grandevo PTO Mite control/insect control, as needed Sluggo - Snails Snails, as needed control Neemix - insect All insect control, as needed control 0 2418 Non Toxic Neighborhoods—. All Rights Reserved Disclaimer: This document is provided for general information purposes only. Your use of the NTN Ploy -book or other documents is at your own risk_ The provision of this document does not constitute legal advice or opinions of any kind, or any advertising or solicitation. No lowyer-ctient, advisory, fiduciary or other relationship is created between Non Toxic Neighborhoods (NTN) and any person accessing or otherwise using this document. NTN and its directors and volunteers will not be Goble for any damages, tosses or causes of action of any nature arising from any use of any of the ideas suggested in this document. Non Toxic Neighborhoods and our advisors have no offitiotion with Moms Across Americo or Kathleen Hallal. Non Toxic Neighborhoods wishes them the best in their endeavours. Item No. 3A certificate of recognition 001101'f1tff PETRI NICHOLAS ALVA for Finning Eight Medals at the ACA Sprint Kayaking National Championships As Mayor, and on behalf of the City Council of the City of Rohnert Park, I do hereby recognize and congratulate our very own Rohnert Park resident, Petri Nicholas Alva, for recently winning a total of eight (8) medals during the Bantam Division Competition at the American Canoe Association Sprint Kayaking National Championships in Oklahoma City. The medals won by Petri included five (5) gold medals, two (2) silver medals and one (1) bronze medal for various competitions ranging from 200 meter sprints to 5,000 meter sprints. Petri has been named the fastest Bantam Sprint Kayaker in the nation for the 200 meter sprint. Petri continues to be a rising star on the growing kayak racing club known as the River Town Racers. We are truly honored to recognize Petri for his HUGE accomplishments and wish him the greatest success with his future races. Signed this 25`x' day of September, 2018 Pani oiaffo , fnapor �014NeRT AA�k MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, September 11, 2018 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California Item No. 6A 1 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Stafford called the joint regular meeting to order at 5:03 pm, the notice for which being legally noticed on September 6, 2018. Present: Pam Stafford, Mayor Joseph T. Callinan, Vice Mayor Amy O. Ahanotu, Councilmember (arrived 5:13 p.m.) Gina Belforte, Councilmember Absent: Jake Mackenzie, Councilmember. Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Assistant City Attorney Rudin, Interim Public Safety Director Weaver, Development Services Director Pawson, Human Resources Director Perrault, Director of Public Works and Community Services McArthur, Senior Analyst L. Tacata, Planning Manager Beiswenger, IS Analyst Son, Community Services Supervisor Bagley, Theater Manager Miller, and City Clerk Buergler. 2. PLEDGE OF ALLEGIANCE Led by Senior Analyst L. Tacata. 3. PRESENTATIONS None. 4. SSU STUDENT REPORT Briana Rodriquez, Legislative Representative, Sonoma State University (SSU) Associated Students, Inc. (SSU ASI) reported their voter registration efforts, provided an update on the Stevenson Hall remodel which is expected to start in 2020, and announced Join Us Making Progress (JUMP) is coordinating a Sonoma Serves event on October 13, 2018. City of Rohnert Park Joint Regular Meeting Minutes September 11, 2018 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 2 of 4 5. DEPARTMENT HEAD BRIEFING A. Community Services Department: Performing Arts Center Update Theater Manager Miller provided an update on the upcoming shows and announced the implementation of an online ticket purchasing system. 6. PUBLIC COMMENTS None. Councilmember Ahanotu arrived 5:13 p.m. 7. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 28, 2018 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated September 11, 2018 2. Successor Agency to the CDC Bills/Demands for Payment dated September 11, 2018 3. City- Cash Report for Month Ending July 2018 C. City Council Resolutions for Adoption: 1. 2018-119 Amending Appendices A and B of the City of Rohnert Park Conflict of Interest Code 2. 2018-120 Approving the Agreement with Cotati-Rohnert Park Unified School District for Joint Use of Certain Public Facilities Owned by City of Rohnert Park and Cotati Rohnert Park Unified School District D. Authorize the City Manager to Execute Amendment 1 to Task Order 2018-08 with GHD for Data Collection and Existing Condition Hydraulic Modeling Services for Copeland Creek Regional Detention and Refugia Facility CIP No. 2006-04 for $192,500 ACTION: Moved/seconded (CallinanBelforte) to approve the Consent Calendar. Motion carried by the following unanimous 4-0-1 unanimous vote: AYES: Ahanotu, Belforte, Callinan, and Stafford, NOS: None, ABSTAINS: None, ABSENT: Mackenzie. 8. Discussion and Direction on Encroachment Permit Fees for Sidewalk Repairs and Accessory Dwelling Units Development Services Director Pawson presented the item. Recommended Action(s): Update the Development Services fee schedule to (i) add a new permit category for single family residential sidewalk repair, with no fee and (ii) clarify that any encroachments required for accessary dwelling unit construction are included in the building permit fees. Public Comment. None. ACTION: By Consensus (none opposed, Mackenzie absent) directed staff to move forward with the Recommended Actions. City of Rohnert Park Joint Regular Meeting Minutes September 11, 2018 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 3 of 4 9. Discussion and Direction on the Mayors' and Councilmembers' Association of Sonoma County Legislative Committee Voting Requirements for Letters of Support or Opposition Related to Policy Issues City Manager Jenkins presented the item. Recommended Action(s): Support changing the voting requirements of the Legislative Committee from a unanimous vote to a voting method less than unanimous for letters of support or opposition prepared by the Legislative Committee. Public Comment: None. ACTION: By Consensus (none opposed, Mackenzie absent) supported changing the voting requirements from a unanimous vote to 6 affirmative votes for letters of support or opposition prepared by the Legislative Committee. 10. Consideration of Providing Topics of General Interest to the Mayors' and Councilmembers' Association of Sonoma County General Meetings for Calendar Year 2019 City Manager Jenkins presented the item. Recommended Action(s): Select topics of general interest for submission to the Mayors' and Councilmembers' Association Board meeting on October 11, 2018 for further consideration. Public Comment: None. ACTION: By Consensus (none opposed, Mackenzie absent) selected the topic of Transportation: a) freeways including completion of construction and traffic and b) public transportation including transit service. 11. COMMITTEE / LIAISON/ OTHER REPORTS A. Standing Committee Reports 1. Education Committee (9/4) Mayor Stafford reported some the topics covered were the remodel of Stevenson Hall, increasing housing on campus, and the City's Plan for low/Moderate Income Housing. There were 2,961 incoming freshman and 3,000 graduates this year. B. Liaison Reports 1. Health Action Council (9/7 Councilmember Belforte reported she did not attend, however, the new website was discussed. 2. Sonoma County Transportation Authority (9/10) No report. C. Other Reports Sonoma Local Agency Formation Commission (LAFCO) Mayor Stafford reported the Commission approved moving forward with the consolidation of Windsor Fire Protection District, Rincon Valley Fire Protection District, Bennett Valley Fire Protection District, and Mountain Volunteer Fire Department. City of Rohnert Park Joint Regular Meeting Minutes September 11, 2018 for City Councit/Rohnert Park Financing Authority/Successor Agency Page 4 of 4 12. COMMUNICATIONS None. 13. MATTERS FROM/FOR COUNCIL Councilmember Belforte mentioned a Press Democrat article regarding low income renters having difficulty finding housing after the 2017 fire storm and requested agendizing a discussion of an ordinance to protect Section 8 and others from housing discrimination. 14. PUBLIC COMMENTS None. 15. ADJOURNMENT Mayor Stafford adjourned the joint regular meeting at 5:31 pm. JoAnne M. Buergler, City Clerk City of Rohnert Park Pam Stafford, Mayor City of Rohnert Park ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY To: City Council via Interim Chief Weaver Subject: ABSO Annual Report Item No. 6B 1 From: Sgt. Astley and PSO Snodgrass Date: 08/20/2018 Due to changing the annual report from fiscal year to calendar year this report is only covering 07/01/2017 to 12/31/2017. The annual fees collected for 2017 fiscal year for the Alcohol Beverage Service Ordinance (ABSO) Program were $23,725.00. The ABSO Expenditures during 07/01/2017 through 12/31/2017 were $7642.34. The ABSO team continues to address the issue of merchants using the ABC rule 141 that requires that decoy's must tell the truth and cannot use fake or barrowed identification. The Responsible Beverage Service (RBS) training program instructs the merchants that simply asking the customer's age will not protect them any longer from possible criminal prosecution. The RBS classes also include additional information on out of state identification checking techniques and how to determine if the identification being presented is real and or the picture matches the person who is presenting it. In-between 07/01/2017 -12/31/17 the RBS team conducted zero decoy operations. The ABSO program provided (7) RBS classes and performed 0 IMPACT (Alcohol Compliance) inspections during that same time frame. This was due to staffing shortages. The goals for 2017 were to address problems regarding enforcement of the performance standards, conditions and regulations. The three issues facing the program at that time were: 1. Businesses / employees are not complying with the ABSO ordinance, specifically section 8.34.140 which states that all employees shall complete an approved RBS training course within (60) sixty days of their date of hire. 2. Businesses are not complying with the ABSO ordinance, specifically section 8.34.160 annual permit fees are not being paid in accordance with this section which states fees are due upon receipt. We currently wait up to a year to collect the permit fees from some businesses. 3. Businesses / employees are signing up for training classes and then not showing up on the day of the class. This is an issue because it is not cost effective to have to pay for two instructors to teach a class for less than (10) ten people. Item No. 6B I The goals for 2018 To rewrite the ABSO ordinance, add fines to businesses if they do not comply with the ABSO ordinance specifically the training requirements. Adding the option to issue an administrative citation to businesses who are not complying with the training requirements of the ABSO Ordinance will help bring the Businesses into compliance. A resolution will be written to add this fine. To establish a late payment fee. If the business fails to pay the Annual permit fee within 30 days of the bill, then the business will incur a late payment fee. A resolution will be written to add this fee. To increase the Annual Permit Fee. The annual permit fee has not been adjusted since it was created in January 2008. The employee costs has gone up dramatically over the last 10 years. All fees included in the Alcoholic Beverage Sales Fee Schedule will need to increase to help cover the cost incurred by the Department of Public Safety to monitor compliance and enforce the conditions of the permit and to hold training classes to help promote responsible beverage service policies and practices. A resolution will be written to increase these fees. To increase the Application fee. The application fee has not changed since its inception in 2008. The process to approve an application involves Public Safety and other city departments. A resolution will be written to increase this fee. To conduct more Decoy operations. Conducting regular Decoy Operations helps to determine if the RBS classes are working. It also reinforces what the Seller / Server learns in the RBS class. Regular Decoy Operations also helps to keep the businesses in compliance. A Revised Ordinance will be submitted for City Council considerations within the next few months. CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE September 25, 2018 Check Numbers: 249452-249672 Dated: September 1, 2018 - September 19, 2018 Item No. 6132 $1,022,566.61 TOTAL $1,022,566.61 Accounts Payable Checks for Approval User: mpadilla Printed: 9/19/2018 - 10:23 AM Check Check Date Fund Name 249452 09/05/2018 RP Fountation Trust Fund 249453 09/05/2018 RP Fountation Trust Fund 249454 09/05/2018 RP Fountation Trust Fund 249455 09/05/2018 RP Fountation Trust Fund 249456 09/05/2018 RP Fountation Trust Fund 249457 09/05/2018 RP Fountation Trust Fund 249458 09/05/2018 RP Fountation Trust Fund 249459 09/05/2018 RP Fountation Trust Fund 249460 09/05/2018 RP Fountation Trust Fund 249461 09/05/2018 RP Fountation Trust Fund 249462 09/05/2018 RP Fountation Trust Fund Account Name Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Small Grants Program - RPF Page 1 of 27 Vendor Name Council on Aging Check Total: Daily Acts Organization Check Total: Education Foundation of Cotati Check Total: Neighbors Oraganized Against Hunger Check Total: Rohnert Park Chamber of Commerce Check Total: Rohnert Park Community Band Check Total: Rohnert Park Pickleball Club Check Total: Rotary Club of Rohnert Park-Cotati Check Total: Sonoma County Bicycle Coalition Check Total: Sonoma County Black Forum Check Total: Start-SOCO Inc Amount 3,250.00 3,250.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 1,825.00 1,825.00 3,000.00 3,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 1,400.00 1,400.00 4,900.00 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 4,900.00 249463 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Argonaut Constructors 1,907.44 249463 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Argonaut Constructors 112.10 Check Total: 2,019.54 249464 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Linas Baranauskas 32.33 249464 09/06/2018 Sewer Utility Fund Accounts Payable Linas Baranauskas 15.63 249464 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Linas Baranauskas 4.00 249464 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Linas Baranauskas 3.20 Check Total 55.16 249465 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Kassie Bridges 42.46 249465 09/06/2018 Sewer Utility Fund Accounts Payable Kassie Bridges 25.67 249465 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Kassie Bridges 3.72 249465 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Kassie Bridges 2.97 Check Total: 74-82 249466 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Century 21 Bundesen 20.83 249466 09/06/2018 Sewer Utility Fund Accounts Payable Century 21 Bundesen 6.98 249466 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Century 21 Bundesen 1.82 249466 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Century 21 Bundesen 1.40 Check Total: 31.03 249467 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Paul Crum, Jr. 35.25 249467 09/06/2018 Sewer Utility Fund Accounts Payable Paul Crum, Jr. 25.32 249467 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Paul Crum, Jr. 2.45 249467 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Paul Crum, Jr_ 1.95 Check Total: 64.97 249468 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Ryan Dean 25.21 249468 09/06/2018 Sewer Ut=1ity Fund Accounts Payable Ryan Dean 20.95 249468 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Ryan Dean 1.61 249468 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Ryan Dean 1.28 Check Total: 49.05 249469 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Jennifer Dierkhising 10.51 249469 09/06/2018 Sewer Utility Fund Accounts Payable Jennifer Dierkhising 20.71 249469 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Jennifer Dierkhising 0.68 249469 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Jennifer Dierkhising 0.54 Check Total: 32.44 Page 2 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249470 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Joan Edelsohn 52.27 249470 09/06/2018 Sewer Utility Fund Accounts Payable Joan Edelsohn 25.79 249470 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Joan Edelsohn 5.28 249470 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Joan Edelsohn 4.23 Check Total: 87.57 249471 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Jeremy Frank 54.95 249471 09/06/2018 Sewer Utility Fund Accounts Payable Jeremy Frank 25.08 249471 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Jeremy Frank 3.93 249471 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Jeremy Frank 3.18 Check Total: 87.14 249472 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Matthew Gallagher 55.48 249472 09/06/2018 Sewer Utility Fund Accounts Payable Matthew Gallagher 25.97 249472 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Matthew Gallagher 6.09 249472 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Matthew Gallagher 4.88 Check Total: 92.42 249473 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Noah Levy 52.83 249473 09/06/2018 Sewer Utility Fund Accounts Payable Noah Levy 43.96 249473 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Noah Levy 1.79 249473 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Noah Levy 1.42 Check Total: 100.00 249474 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya M.D.C. Holdings, Inc 56.04 249474 09/06/2018 Sewer Utility Fund Accounts Payable M.D.C. Holdings, Inc 63.84 249474 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres M.D.C. Holdings, Inc 5.00 249474 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery M.D.C. Holdings, Inc 4.00 Check Total: 128.88 249475 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya OS INNCO, Inc dba Oxford Suites 1,898.27 249475 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya OS INNCO, Inc dba Oxford Suites 40.29 Check Total: 1,938.56 249476 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya William Pebbles 40.55 249476 09/06/2018 Sewer Utility Fund Accounts Payable William Pebbles 25.63 249476 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres William Pebbles 2.92 249476 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery William Pebbles 2.33 Check Total: 71.43 249477 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Heidi Powers 10.74 249477 09/06/2018 Sewer Utility Fund Accounts Payable Heidi Powers 6.33 Page 3 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249477 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Heidi Powers 1.02 249477 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Heidi Powers 0.83 Check Total: 18.92 249478 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Corliss Saland 1.44 249478 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Corliss Saland 26.95 249478 09/06/2018 Sewer Utility Fund Accounts Payable Corliss Saland 21.84 249478 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Corliss Saland 1.82 Check Total: 52.05 249479 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Michele Souza 26.87 249479 09/06/2018 Sewer Utility Fund Accounts Payable Michele Souza 16.79 249479 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Michele Souza 2.33 249479 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Michele Souza 1.87 Check Total: 47.86 249480 09/06/2018 Sewer Utility Fund Accounts Payable Greg Swenson 16.12 249480 09/06/2018 Water Utility Fund Water Entr. /Accounts Paya Greg Swenson 31.58 249480 09/06/2018 Water - Capital Preservation Accounts Payable-CPTL WTR Pres Greg Swenson 3.66 249480 09/06/2018 Sewer - Capital Preservation Acct Pybl - SWR Cptl Presery Greg Swenson 2.94 Check Total: 54.30 249481 09/06/2018 Successor Agency Housing Fund Contract Svcs - Housing Admin California Dept of Housing and Community Devel 25.00 Check Total: 25.00 249482 09/06/2018 General Fund Training & Travel - Fire California Emergency Service Assoc 825.00 249482 09/06/2018 General Fund Training & Travel - Fire California Emergency Service Assoc 825.00 Check Total: 1,650.00 249483 09/06/2018 General Fund Equipment under 5K - Police TARA DOUGLAS 40.80 Check Total: 40.80 249484 09/06/2018 General Fund Spec Dept Exp -Police TARA DOUGLAS 53.64 Check Total: 53.64 249485 09/06/2018 General Fund Dues & Subscription - DS GEORGE FROSTICK 106.00 Check Total: 106.00 249486 09/06/2018 General Fund Training & Travel - DS LRN Transportation 598.00 Check Total: 598.00 Page 4 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249487 09/06/2018 General Fund Spec Dept Exp - Fire CHRISTOPHER MEDINA 50.00 Check Total: 50.00 249489 09/06/2018 General Fund Training & Travel - Fire Jeffery Nicks 121.00 Check Total: 121.00 249490 09/06/2018 Water Capital Project Fund WA -26 Water Tank #8 Project North Coast Regional Water Quaility Control Boar, 1,500.00 Check Total: 1,500.00 249491 09/06/2018 General Fund Training & Travel - Police Anthony Savas 80.00 Check Total: 80.00 249492 09/06/2018 General Fund Training & Travel - Fire Rebecca Sotelo 121.00 Check Total: 121.00 249493 09/06/2018 General Fund Training & Travel - ED Carrie Willis 202.48 Check Total: 202.48 249494 09/06/2018 ISF - Information Technology Cell Phone - IT AT&T MOBILITY 130.98 249494 09/06/2018 General Fund Cell Phone - Streets AT&T MOBILITY 204.57 249494 09/06/2018 General Fund Cell Phone - DS AT&T MOBILITY 241.39 249494 09/06/2018 General Fund Cell Phone - PW AT&T MOBILITY 152.33 249494 09/06/2018 General Fund Cell Phone - Police AT&T MOBILITY 1,135.78 249494 09/06/2018 ISF - Fleet Cell Phone - Fleet AT&T MOBILITY 54.82 249494 09/06/2018 Sewer Utility Fund Cell Phone - Sewer AT&T MOBILITY 313.91 249494 09/06/2018 General Fund Cell Phone - CM AT&T MOBILITY 107.89 249494 09/06/2018 General Fund Cell Phone - HR AT&T MOBILITY 76.16 249494 09/06/2018 Casino Public Service Fund Cell Phone - PS AT&T MOBILITY 109.64 249494 09/06/2018 General Fund Cell Phone - AS AT&T MOBILITY 29.34 249494 09/06/2018 Casino LERC Fund Cell Phone - LERC AT&T MOBILITY 54.82 249494 09/06/2018 General Fund Cell Phone - Fire AT&T MOBILITY 318.66 249494 09/06/2018 Water Utility Fund Cell Phone - Water AT&T MOBILITY 461.91 249494 09/06/2018 General Fund Cell Phone - SrC AT&T MOBILITY 21.34 249494 09/06/2018 General Fund Cell Phone - Parks AT&T MOBILITY 360.64 Check Total: 3,774.18 249495 09/06/2018 General Fund Vehicle Rep Maint - Police Mahir Daoudi 600.00 249495 09/06/2018 General Fund Vehicle Rep/Maint - DS Mahir Daoudi 5.00 Check Total: 605.00 Page 5 of 27 Check Check Date Fund Name Account Name Vendor Name 249496 09/06/2018 General Fund Equip Lease - CH KBA Docusys Inc. 249497 09/06/2018 General Fund Softwr License & Maint - RPCC Perfect Mind, Inc 249498 09/06/2018 Capital Projects Fund TR -35 Keiser Recon West Segmen R&B Company 249498 09/06/2018 Capital Projects Fund TR -35 Keiser Recon West Segmen R&B Company 249498 09/06/2018 General Fund Sales Tax Payable R&B Company 249498 09/06/2018 Sewer Utility Fund SystemRepair - Sewer R&B Company 249498 09/06/2018 Sewer Utility Fund SystemRepair - Sewer R&B Company 249498 09/06/2018 General Fund Sales Tax Payable R&B Company 249498 09/06/2018 Sewer Utility Fund SystemRepair - Sewer R&B Company 249498 09/06/2018 Sewer Utility Fund SystemRepair - Sewer R&B Company 249498 09/06/2018 General Fund Sales Tax Payable R&B Company 249498 09/06/2018 Sewer Utility Fund Equipment under 5K - Sewer R&B Company 249498 09/06/2018 Sewer Utility Fund Equipment under 5K - Sewer R&B Company 249498 09/06/2018 General Fund Sales Tax Payable R&B Company 249499 09/06/2018 General Fund 249500 09/06/2018 Capital Projects Fund 249500 09/06/2018 Capital Projects Fund Repairs & Maint Routine-StormD Retention Payable - CIP TR -110 Preventive Maint 2017 Check Total: Check Total: Check Total: Reliable Hardware & Steel Co. Check Total: Telfer Highway Technologies Telfer Highway Technologies Check Total: 249501 09/06/2018 General Fund Cell Phone - CH Verizon Wireless 249501 09/06/2018 General Fund Cell Phone - PW Verizon Wireless 249501 09/06/2018 General Fund Cell Phone - Parks Verizon Wireless 249501 09/06/2018 General Fund Cell Phone - DS Verizon Wireless 249501 09/06/2018 General Fund Cell Phone - Police Verizon Wireless 249501 09/06/2018 Sewer Utility Fund Cell Phone - Sewer Verizon Wireless 249501 09/06/2018 Water Utility Fund Cell Phone - Water Verizon Wireless 249501 09/06/2018 ISF - Information Technology Cell Phone - IT Verizon Wireless 249501 09/06/2018 Neighbrhd Upgrd WkFrce Hsng Equipment under 5k- NUWH Verizon Wireless 249502 09/06/2018 General Fund Telephone & Internet - AS Bldg AT&T Page 6 of 27 Check Total: Check Total: Amount 1,110.58 1,110.58 19.040.00 19,040.00 3,328.97 15.40 -15.40 2,171.92 10.04 -10.04 2,928.95 13.55 -13.55 415.54 1.92 -1.92 8,845.38 424.02 424.02 -397.75 7,955.00 7,557.25 38.01 20.04 228.06 134.07 20.04 76.02 192.08 258.33 38.01 1,004.66 40.38 40.38 Check Check Date Fund Name Account Name Vendor Name Amount 249503 09/06/2018 General Fund Telephone & Internet - PW AT&T 40.42 Check Total: 40.42 249504 09/06/2018 General Fund Telephone & Internet - StFrm AT&T 26.28 Check Total: 26.28 249505 09/06/2018 General Fund Telephone & Internet - BARC AT&T 21.29 Check Total: 21.29 249506 09/06/2018 General Fund Telephone & Internet - AS Bldg AT&T 37.45 Check Total: 37.45 249507 09/06/2018 General Fund Telephone & Internet - RPCC AT&T 40.38 Check Total: 40.38 249508 09/06/2018 General Fund Telephone & Internet - CH AT&T 79.11 Check Total: 79.11 249509 09/06/2018 General Fund Telephone & Internet - PW AT&T 79.11 Check Total: 79.11 249510 09/06/2018 General Fund Telephone & Interne- PS Main AT&T 81.35 Check Total: 81.35 249511 09/06/2018 General Fund Telephone & Internet - CH AT&T 79.11 Check Total: 79.11 249512 09/06/2018 General Fund Telephone & Internet - CH AT&T 117.84 Check Total: 117.84 249513 09/06/2018 General Fund Telephone & Internet - CH AT&T 201.91 Check Total: 201.91 249514 09/06/2018 General Fund Telephone & Interne- PS Main AT&T 323.15 Check Total: 323.15 249515 09/06/2018 ISF - Information Technology Telephone & Internet - IT AT&T 59.74 Check Total: 59.74 Page 7 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249516 09/06/2018 General Fund Telephone & Internet - CH AT&T 1,684.06 Check Total: 1,684.06 249517 09/06/2018 General Fund Telephone & Interne -Aquatics AT&T 58.64 Check Total: 58.64 249518 09/06/2018 General Fund Telephone & Interne- PS Main AT&T 401.30 Check Total: 401.30 249519 09/06/2018 General Fund Telephone & Intern - PS Bldg -N AT&T 40.38 Check Total: 40.38 249520 09/06/2018 General Fund Telephone & Internet - PW AT&T 39.40 Check Total: 39.40 249521 09/06/2018 General Fund Telephone & Internet - PW AT&T 21.00 Check Total: 21.00 249522 09/06/2018 ISF - Fleet Telephone & Internet - Fleet AT&T 40.34 Check Total: 40.34 249523 09/06/2018 Sewer Utility Fund Telephone & Internet- Sewer AT&T 21.00 Check Total: 21.00 249524 09/06/2018 General Fund Telephone & Interne- PS Main AT&T 99.08 Check Total: 99.08 249525 09/06/2018 General Fund Telephone & Internet - SpC Comcast 557.95 Check Total: 557.95 249526 09/06/2018 General Fund Telephone & Internet - StFrm Comcast 126.19 Check Total: 126.19 249527 09/06/2018 General Fund Telephone & Intern - PS Bldg -N Comcast 74.98 Check Total: 74.98 249528 09/07/2018 General Fund Community Promo - CM 4 Imprint 3,024.00 Check Total: 3,024.00 Page 8 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249529 09/07/2018 Capital Projects Fund PR-92 Park Restrooms County Clerk - County of Sonoma 50.00 Check Total: 50.00 249530 09/07/2018 Water Capital Project Fund WA-56 Well 7,11 &13 Rehab County Clerk - County of Sonoma 50.00 Check Total: 50.00 249531 09/07/2018 Capital Projects Fund PR-100 SpC Vent Sys Controls County Clerk - County of Sonoma 50.00 Check Total: 50.00 249532 09/07/2018 Water Capital Project Fund WA-44 Wtr Sys Cntrl &Telemntry County Clerk - County of Sonoma 50.00 Check Total: 50.00 249533 09/07/2018 General Fund Tuition Reimburse - PS Bryce Fraser 1,000.00 Check Total: 1,000.00 249534 09/07/2018 General Fund Contract Svcs - SpC Northern Coast Officials Association, Inc. 1,144.00 Check Total: 1,144.00 249535 09/07/2018 Water Capital Project Fund WA-26 Water Tank #8 Project PG&E CFM/PPC Department 3,956.38 Check Total: 3,956.38 249536 09/07/2018 General Fund Contract Instructors - RPCC Randy Snyder 910.00 Check Total: 910.00 249537 09/07/2018 General Fund Productions - Production Richard Turtletab 1,500.00 Check Total: 1,500.00 249538 09/07/2018 General Fund Contract Instructors - SrC Susana Villanueva 48.75 Check Total: 48.75 249539 09/10/2018 General Fund HSABank Payable HSA Bank 922.00 Check Total: 922.00 249540 09/10/2018 General Fund Kaiser W/H Payable KAISER HEALTH PLAN INC 12,362.74 249540 09/10/2018 General Fund Kaiser W/H Payable KAISER HEALTH PLAN INC 36,064.07 249540 09/10/2018 General Fund Kaiser Hlth Ins - Retiree Med KAISER HEALTH PLAN INC 35,110.90 249540 09/10/2018 General Fund Kaiser W/H Payable KAISER HEALTH PLAN INC 108,253.97 249540 09/10/2018 General Fund Kaiser Senior Advantage-RetMed KAISER HEALTH PLAN INC 2,407.58 249540 09/10/2018 General Fund Kaiser Hlth Ins - Retiree Med KAISER HEALTH PLAN INC 3,202.16 249540 09/10/2018 General Fund Kaiser Senior Advantage-RetMed KAISER HEALTH PLAN INC 568.08 249540 09/10/2018 General Fund Kaiser Hlth Ins - Retiree Med KAISER HEALTH PLAN INC 15,103.47 Page 9 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249540 09/10/2018 General Fund Kaiser Hlth Ins - Retiree Med KAISER HEALTH PLAN INC 954.66 Check Total: 214,027.63 249541 09/10/2018 General Fund PORAC LTD Payable MYERS-STEVENS & CO INC 2,066.60 Check Total: 2,066.60 249542 09/10/2018 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 2,332.62 Check Total: 2,332.62 249543 09/10/2018 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 3,350.84 249543 09/10/2018 General Fund Def Comp Payable-Gw Nationwide Retirement Solutions 1,925.00 Check Total: 5,275.84 249544 09/10/2018 General Fund Rpea Dues CITY OF ROHNERT PARK 705.00 Check Total: 705.00 249545 09/10/2018 General Fund Scope Dues Payable SEIU Local 1021 1,184.38 Check Total: 1,184.38 249546 09/10/2018 General Fund Eye Care - Retiree Med Vision Service Plan - (CA) 504.56 249546 09/10/2018 General Fund Eye Care/VSP/Payables Vision Service Plan - (CA) 539.38 249546 09/10/2018 General Fund Eye Care/VSP/Payables Vision Service Plan - (CA) 2,406.45 249546 09/10/2018 General Fund Eye Care/VSP/Payables Vision Service Plan - (CA) 2.98 249546 09/10/2018 General Fund Eye Care - Retiree Med Vision Service Plan - (CA) 125.16 249546 09/10/2018 General Fund Eye Care - Retiree Med Vision Service Plan - (CA) 1,320.25 249546 09/10/2018 General Fund Eye Care - Retiree Med Vision Service Plan - (CA) 137.50 Check Total: 5,036.28 249547 09/11/2018 RP Fountation Trust Fund Small Grants Program - RPF California Parenting Institute 5,000.00 Check Total: 5,000.00 249548 09/11/2018 RP Fountation Trust Fund Small Grants Program - RPF Troop # 11359 Girl Scouts Northern California 5,000.00 Check Total: 5,000.00 249549 09/11/2018 General Fund Mgmt Med Reimb- Retiree Med 301.50 Check Total: 301.50 249550 09/11/2018 General Fund Mgmt Med Reimb- Retiree Med 503.40 Check Total: 503.40 Page 10 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249551 09/11/2018 General Fund Mgmt Med Reimb- Retiree Med 317.06 Check Total: 317.06 249552 09/11/2018 RP Fountation Trust Fund Small Grants Program - RPF Rohnert Park Community Chorale 2,000.00 Check Total: 2,000.00 249553 09/12/2018 General Fund Prepaid Insurance Redwood Empire Municipal Insurance Fund 69,935.22 Check Total: 69,935.22 249554 09/12/2018 Water Utility Fund Contractual Svs - Water Sonoma County Water Agency 6,663.88 249554 09/12/2018 Sewer Utility Fund Contractual Svs -Sewer Sonoma County Water Agency 6,663.88 Check Total: 13,327.76 249555 09/12/2018 General Fund Office Supplies - CM Trope Group 526.05 Check Total: 526.05 249556 09/12/2018 General Fund Self Insured Losses - Police Redwood Empire Municipal Insurance Fund 9,917.22 249556 09/12/2018 General Fund Self Insured Losses - PW Redwood Empire Municipal Insurance Fund 3,101.99 249556 09/12/2018 General Fund Self Insured Losses - RPCC Redwood Empire Municipal Insurance Fund 5,457.27 249556 09/12/2018 Sewer Utility Fund Self Insured Losses - Sewer Redwood Empire Municipal Insurance Fund 5,050.00 Check Total: 23,526.48 249557 09/12/2018 General Fund Meetings & Travel - Police Catherine Colburn 28.82 Check Total: 28.82 249558 09/12/2018 General Fund Repairs & Maint Routine -PAC Esteam Carpet and Tile Care, Inc 2,980.00 Check Total: 2,980.00 249559 09/12/2018 General Fund Contract Instructors - RPCC Bettyjane Hotaling 5,544.94 Check Total: 5,544.94 249560 09/12/2018 General Fund Contract Instructors - RPCC Lisa Nickelson 146.25 249560 09/12/2018 General Fund Contract Instructors - RPCC Lisa Nickelson 25.35 Check Total: 171.60 249561 09/12/2018 General Fund Contract Instructors -Gold Ridg Lajwan Renee Robinson 520.00 249561 09/12/2018 General Fund Contract Instructors -Gold Ridg Lajwan Renee Robinson 108.00 Check Total: 628.00 249562 09/12/2018 General Fund Contract Instructors - SpC PAMELA STAFFORD 2,018.25 249562 09/12/2018 General Fund Contract Instructors - RPCC PAMELA STAFFORD 585.00 Page 11 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249562 09/12/2018 General Fund Contract Instructors - RPCC PAMELA STAFFORD 1,218.75 249562 09/12/2018 General Fund Contract Instructors - SpC PAMELA STAFFORD 975.00 249562 09/12/2018 General Fund Contract Instructors - SpC PAMELA STAFFORD 271.70 Check Total: 5,068.70 249563 09/12/2018 General Fund Telephone & Interne- PS Main AT&T 125.00 Check Total: 125.00 249564 09/12/2018 General Fund Contract Svcs - DS BOLT STAFFING SERVICE INC. 2,423.71 249564 09/12/2018 General Fund Contract Svcs - DS BOLT STAFFING SERVICE INC. 1,258.00 Check Total: 3,681.71 249565 09/12/2018 General Fund Supplies Exp- PS Main Station Buchanan Food Service 548.43 249565 09/12/2018 General Fund Supplies Exp- PS Main Station Buchanan Food Service 70.41 Check Total: 618.84 249566 09/12/2018 General Fund Contract Svcs - NonDept Captions Unlimited of Nevada Inc. 330.00 249566 09/12/2018 General Fund Contract Svcs - Police Captions Unlimited of Nevada Inc. 330.00 Check Total: 660.00 249567 09/12/2018 General Fund Recruitment - Police Mark Clementi 685.00 249567 09/12/2018 General Fund Recruitment - Police Mark Clementi 685.00 Check Total: 1,370.00 249568 09/12/2018 General Fund Softwr License & Maint - DS CoreLogic Information Solutions, Inc. 200.00 Check Total: 200.00 249569 09/12/2018 General Fund Repair & Maint Equip - Parks D. WALTON SAW INC. 324.00 Check Total. 324.00 249570 09/12/2018 General Fund Contract Svcs - Streets DC Electric Group Inc. 5,146.28 249570 09/12/2018 Casino Public Service Fund Contract Svcs - RPSC DC Electric Group Inc. 623.88 249570 09/12/2018 Wilfred Widening Maintenc JEPA Contractual Svcs Wilfred JEPA DC Electric Group Inc. 158.28 249570 09/12/2018 General Fund Contract Svcs - Streets DC Electric Group Inc. 9,341.44 249570 09/12/2018 General Fund Contract Svcs - Streets DC Electric Group Inc. 4,995.00 249570 09/12/2018 General Fund Contract Svcs - Streets DC Electric Group Inc. 4,360.00 Check Total: 24,624.88 249571 09/12/2018 General Fund Contract Svcs - RPCC Grace Boreta De La Cruz 23.12 Check Total: 23.12 Page 12 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249572 09/12/2018 Capital Projects Fund OF-65 Gold Rdg Demo/MU Roof Digitech Reprographics 231.92 249572 09/12/2018 Capital Projects Fund OF-65 Gold Rdg Demo/MU Roof Digitech Reprographics 1.07 249572 09/12/2018 General Fund Sales Tax Payable Digitech Reprographics -1.07 Check Total: 231.92 249573 09/12/2018 Water Utility Fund License Permit & Fees - Water Randy Engle 6,325.00 Check Total: 6,325.00 249574 09/12/2018 General Fund Spec Dept Exp - SpC Fishman Supply Company 31.49 Check Total: 31.49 249575 09/12/2018 General Fund Gas & Oil - Police Flyers Energy 604.75 Check Total: 604.75 249576 09/12/2018 Water Utility Fund Uniform & Boot purchase Fraser Shoes, Inc. 293.27 249576 09/12/2018 General Fund Uniform Laundry Svcs -Parks Fraser Shoes, Inc. 300.00 249576 09/12/2018 Water Utility Fund Uniform & Boot purchase Fraser Shoes, Inc. 298.15 Check Total: 891.42 249577 09/12/2018 General Fund Repairs & Maint Routine-PSMain Friedman's Home Improvement 14.16 249577 09/12/2018 General Fund Repairs & Maint Routine-G1dRdg Friedman's Home Improvement 32.87 249577 09/12/2018 General Fund Repairs & Maint Routine-G1dRdg Friedman's Home Improvement 0.11 249577 09/12/2018 General Fund Repairs & Maint Routine-PSMain Friedman's Home Improvement 0.11 249577 09/12/2018 General Fund Sales Tax Payable Friedman's Home Improvement -0.11 249577 09/12/2018 General Fund Sales Tax Payable Friedman's Home Improvement -0.11 Check Total: 47.03 249578 09/12/2018 Capital Projects Fund TR-35 Keiser Recon West Segmen GHD 12,398.50 249578 09/12/2018 Capital Projects Fund TR-97 2017-18 Var Street Maint GHD 1,122.50 249578 09/12/2018 Sewer Captial Project Fund WW-29 Wet Well Lining 1&2 GHD 3,880.00 249578 09/12/2018 General Fund Contract Svcs - DS GHD 1,246.50 Check Total: 18,647.50 249579 09/12/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 242.24 249579 09/12/2018 General Fund Repairs & Maint Routine - SpC Grainger Inc. 11.36 249579 09/12/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 194.25 249579 09/12/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 194.25 249579 09/12/2018 General Fund Spec Dept Exp - PW Grainger Inc. 488.82 249579 09/12/2018 General Fund Repairs & Maint Routine - SpC Grainger Inc. 665.82 249579 09/12/2018 General Fund Spec Dept Exp - Parks Grainger Inc. 242.47 249579 09/12/2018 Water Utility Fund Spec Dept Exp - Water Grainger Inc. 242.48 249579 09/12/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 242.50 Page 13 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249579 09/12/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 185.50 249579 09/12/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 425.02 249579 09/12/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 82.38 Check Total: 3,217.09 249580 09/12/2018 General Fund Developer Refundable Deposits Green Valley Consulting Engineers 8,288.75 249580 09/12/2018 General Fund 2297 Revenue - DS Green Valley Consulting Engineers -8,288.75 249580 09/12/2018 General Fund 2297 Expenses - DS Green Valley Consulting Engineers 8,288.75 249580 09/12/2018 General Fund Developer Refundable Deposits Green Valley Consulting Engineers 1,287.50 249580 09/12/2018 General Fund 2297 Revenue - DS Green Valley Consulting Engineers -1,287.50 249580 09/12/2018 General Fund 2297 Expenses - DS Green Valley Consulting Engineers 1,287.50 249580 09/12/2018 Capital Projects Fund Southeast Dist. Specific Plan Green Valley Consulting Engineers 10,432.50 249580 09/12/2018 Capital Projects Fund University Dist. Specific Plan Green Valley Consulting Engineers 113,407.50 Check Total: 133,416.25 249581 09/12/2018 General Fund Shelter Food - AS Hill's Pet Nutrition Sales Inc 109.88 249581 09/12/2018 General Fund Shelter Food - AS Hill's Pet Nutrition Sales Inc 95.71 249581 09/12/2018 General Fund Shelter Food - AS Hill's Pet Nutrition Sales Inc 61.63 Check Total: 267.22 249582 09/12/2018 General Fund Repairs & Maint Routine-ASBIdg The Hitmen Termite & Pest Control 80.00 249582 09/12/2018 General Fund Repairs & Maint Routine -BARC The Hitmen Termite & Pest Control 60.00 249582 09/12/2018 General Fund Repairs & Maint Routine - CH The Hitmen Termite & Pest Control 60.00 Check Total: 200.00 249583 09/12/2018 General Fund Clinic expens NOT Sp&NtrElgble IDEXX Distribution Inc. 735.25 249583 09/12/2018 General Fund Clinic expens NOT Sp&NtrElgble IDEXX Distribution Inc. 751.30 Check Total: 1,486.55 249584 09/12/2018 General Fund Office Supplies - DS JAY'S ENGRAVING & RUBBER 27.35 Check Total: 27.35 249585 09/12/2018 General Fund Developer Refundable Deposits MOE ENGINEERING, INC. 2,875.00 249585 09/12/2018 General Fund 2297 Revenue - DS MOE ENGINEERING, INC. -2,875.00 249585 09/12/2018 General Fund 2297 Expenses - DS MOE ENGINEERING, INC. 2,875.00 249585 09/12/2018 General Fund Developer Refundable Deposits MOE ENGINEERING, INC. 4,325.00 249585 09/12/2018 General Fund 2297 Revenue - DS MOE ENGINEERING, INC. -4,325.00 249585 09/12/2018 General Fund 2297 Expenses - DS MOE ENGINEERING, INC. 4,325.00 249585 09/12/2018 General Fund 2297 Expenses - DS MOE ENGINEERING, INC. -1,305.00 249585 09/12/2018 General Fund Developer Refundable Deposits MOE ENGINEERING, INC. 1,305.00 249585 09/12/2018 General Fund 2297 Expenses - DS MOE ENGINEERING, INC. 1,305.00 Page 14 of 27 Check Check Date Fund Name 249586 09/12/2018 Water Utility Fund 249587 09/12/2018 General Fund 249588 09/12/2018 Traffic Signals Fee Fund 249589 09/12/2018 General Fund 249590 09/12/2018 General Fund 249591 09/12/2018 State Asset Forfeiture SRF 249592 09/12/2018 Water Utility Fund 249593 09/12/2018 General Fund 249594 09/12/2018 General Fund 249594 09/12/2018 General Fund 249594 09/12/2018 General Fund 249594 09/12/2018 General Fund 249594 09/12/2018 General Fund 249595 09/12/2018 General Fund 249595 09/12/2018 General Fund 249595 09/12/2018 General =und 249595 09/12/2018 General Bund 249595 09/12/2018 General Fund 249595 09/12/2018 General Fund 249595 09/12/2018 General Fund Account Name Vendor Name Amount Check Total: 8,505.00 Meters & Supplies existng conn National Meter & Automation, Inc. 2,983.16 Check Total: 2,983.16 Recruitment - PS Occupational Health Centers of California 92.50 Check Total: 92.50 TR -102 Traffic Flow ImprovStdy OMNI. MEANS 334.88 Check Total: 334.88 Contract Svcs - Police Red Cloud, Inc. 1,780.00 Check Total: 1,780.00 Repairs & Maint Routine-G1dRdg Redwood Lock Inc. 670.28 Check Total: 670.28 Equip over 5K - SAF RUGWORKS INCORPORATED 4,594.78 Check Total: 4,594.78 SystemRepair - Water Shamrock Materials 465.46 Check Total: 465.46 Contract Svcs - Police SpeakWrite Billing Dept. 3.51 Check 'Dotal: 3.51 Training & Travel - CM US Bank 175.00 Training & Travel - CM US Bank 130.00 Training & Travel - CM US Bank 40.00 Training & Travel - CM US Bank 40.00 Meetings & Travel - CM US Bank 12.68 Check Total: 397.68 Softwr License & Maint - ED US Bank 49.99 Office Supplies - CM US Bank 29.99 Spec Dept Exp - ED US Bank 49.99 Training & Travel - ED US Bank 175.15 Advertising - ED US Bank 85.57 Meetings & Travel - CM US Bank 195.39 Meetings & Travel - CM US Bank 348.49 Check Total: 934.57 Page 15 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249596 09/12/2018 General Fund Recruitment - RPCC US Bank 75.00 249596 09/12/2018 General Fund Recruitment - DS US Bank 75.00 249596 09/12/2018 General Fund Recruitment - DS US Bank 75.00 249596 09/12/2018 General Fund Recruitment - AS US Bank 75.00 Check Total: 300.00 249597 09/12/2018 General Fund Softwr License & Maint - DS US Bank 20.99 249597 09/12/2018 General Fund Office Supplies - DS US Bank 39.08 249597 09/12/2018 General Fund Office Supplies - DS US Bank 265.84 249597 09/12/2018 General Fund Office Supplies - DS US Bank 337.94 249597 09/12/2018 General Fund Office Supplies - DS US Bank 19.54 249597 09/12/2018 General Fund Office Supplies - DS US Bank 21.97 249597 09/12/2018 Capital Projects Fund University Dist. Specific Plan US Bank 92.46 249597 09/12/2018 General Fund Postage & Shipping - DS US Bank 13.48 249597 09/12/2018 General Fund Office Supplies - DS US Bank 43.43 249597 09/12/2018 General Fund Office Supplies - DS US Bank 32.82 249597 09/12/2018 General Fund Office Supplies - DS US Bank 102.60 249597 09/12/2018 Gen Plan Maintenance Fee Fund General Plan & Labor Project US Bank 10.88 249597 09/12/2018 General Fund Office Supplies - DS US Bank 65.16 249597 09/12/2018 General Fund Office Supplies - DS US Bank 26.25 249597 09/12/2018 General Fund Office Supplies - DS US Bank 11.39 249597 09/12/2018 General Fund Office Supplies - DS US Bank 137.40 249597 09/12/2018 General Fund Office Supplies - DS US Bank 54.83 249597 09/12/2018 Gen Plan Maintenance Fee Fund General Plan & Labor Project US Bank 214.51 249597 09/12/2018 Gen Plan Maintenance Fee Fund General Plan & Labor Project US Bank 37.90 249597 09/12/2018 Gen Plan Maintenance Fee Fund General Plan & Labor Project US Bank 22.00 249597 09/12/2018 General Fund Postage & Shipping - DS US Bank 9.43 Check Total: 1,579.90 249598 09/12/2018 General Fund Recruitment - DS US Bank 265.50 249598 09/12/2018 General Fund Recruitment - CM US Bank 29.50 249598 09/12/2018 General Fund Recruitment - PW US Bank 75.00 249598 09/12/2018 General Fund Recruitment - DS US Bank 75.00 249598 09/12/2018 General Fund Recruitment - Parks US Bank 75.00 249598 09/12/2018 General Fund Training & Travel - HR US Bank 295.00 249598 09/12/2018 General Fund Recruitment - DS US Bank 89.95 249598 09/12/2018 General Fund Recruitment - CM US Bank 10.00 249598 09/12/2018 General Fund Recruitment - RPCC US Bank 48.95 249598 09/12/2018 General Fund Recruitment - SpC US Bank 26.70 249598 09/12/2018 General Fund Recruitment - SrC US Bank 13.35 Check Total: 1,003.95 Page 16 of 27 Check Check Date Fund Name Account Name Vendor Name 249599 09/12/2018 General Fund Exp Stafford - CC US Bank 249599 09/12/2018 General Fund Exp Belforte - CC US Bank 249599 09/12/2018 General Fund Meetings & Travel - ED US Bank 249599 09/12/2018 General Fund Meetings & Travel - CM US Bank 249599 09/12/2018 General Fund Meetings & Travel - CM US Bank 249600 09/12/2018 General Fund Paper Supplies - ED US Bank 249600 09/12/2018 General Fund Training & Travel - ED US Bank 249600 09/12/2018 General Fund Spec Dept Exp - ED US Bank 249600 09/12/2018 General Fund Spec Dept Exp - ED US Bank 249600 09/12/2018 General Fund Training & Travel - ED US Bank 249600 09/12/2018 General Fund Training & Travel - ED US Bank 249600 09/12/2018 General Fund Training & Travel - ED US Bank 249600 09/12/2018 General Fund Training & Travel - ED US Bank 249601 09/12/2018 General Fund 249601 09/12/2018 General Fund 249601 09/12/2018 Sewer Utility Fund 249602 09/12/2018 General Fund 249602 09/12/2018 General Fund 249602 09/12/2018 General Fund 249603 09/12/2018 Casino City Veh Contr Fund Janitorial Svcs- PW Janitorial Services - CH Janitorial Svcs - SWR Police Armory - Police Police Armory - Police Sales Tax Payable Equipment under 5K - CVC Check Total: Check Total: ABM Janitorial North Calif -LA ABM Janitorial North Calif -LA ABM Janitorial North Calif -LA Check Total: Action Target Action Target Action Target Check Total: All Star Fire Equipment Inc. Check Total: 249604 09/12/2018 General Fund Contract Svcs - AS Aramark 249604 09/12/2018 ISF - Fleet Uniform Laundry Svcs -Fleet Aramark 249604 09/12/2018 General Fund Uniform Laundry Svcs -PW Aramark 249604 09/12/2018 Sewer Utility Fund Uniform Laundry Svcs -Sewer Aramark 249604 09/12/2018 General Fund Uniform Laundry Svcs -Parks Aramark 249604 09/12/2018 General Fund Uniform Laundry Svcs -Street Aramark 249604 09/12/2018 General Fund Uniform Laundry Svcs -Parks Aramark 249604 09/12/2018 General Fund Contract Svcs - RPCC Aramark 249605 09/12/2018 General Fund Concession Purchases - SpC Page 17 of 27 Check Total: Bottling Group, LLC Amount 25.00 25.00 25.00 4.22 194.24 273.46 364.74 10.61 -132.86 -18.57 209.29 170.20 3.00 360.00 966.41 457.73 1,086.24 194.79 1,738.76 1,655.28 142.77 -142.77 1,655.28 864.05 864.05 177.38 88.27 68.67 32.49 44.52 28.95 113.64 143.78 697.70 235.47 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 235.47 249606 09/12/2018 General Fund Clinic expens NOT Sp&NtrElgble Butler Animal Health Holding Company LLC 313.60 249606 09/12/2018 Spay and Neuter Fund Meds for Clinic- Spay & Neuter Butler Animal Health Holding Company LLC 235.72 249606 09/12/2018 General Fund Clinic expens NOT Sp&NtrElgble Butler Animal Health Holding Company LLC 387.25 249606 09/12/2018 General Fund Clinic expens NOT Sp&NtrElgble Butler Animal Health Holding Company LLC 170.88 Check Total: 1,107.45 249607 09/12/2018 General Fund Spec Dept Exp - Parks Cal-Steam 55.78 Check Total: 55.78 249608 09/12/2018 General Fund Gas & Oil - Police Chevron and Texaco Business Card Services 76.69 Check Total: 76.69 249609 09/12/2018 Recycled Water Utility Fund Purchase of RW City of Santa Rosa 42,516.77 Check Total: 42,516.77 249610 09/12/2018 General Fund Bank fees - NonDept County of Sonoma, General Services 2,520.00 Check Total: 2,520.00 249611 09/12/2018 General Fund Contract Svcs - CH Daiohs USA Inc. 163.04 249611 09/12/2018 General Fund Contract Svcs - CH Daiohs USA Inc. 102.06 Check Total: 265.10 249612 09/12/2018 General Fund Repairs & Maint Routine -Parks Fastenal -22.65 249612 09/12/2018 General Fund Repairs & Maint Routine -Parks Fastenal -0.11 249612 09/12/2018 General Fund Sales Tax Payable Fastenal 0.11 249612 09/12/2018 ISF - Fleet Spec Dept Exp - Fleet Fastenal 610.07 249612 09/12/2018 General Fund Spec Dept Exp - Streets Fastenal 547.44 249612 09/12/2018 ISF - Fleet Spec Dept Exp - Fleet Fastenal 197.65 249612 09/12/2018 General Fund Spec Dept Exp - Streets Fastenal 815.40 249612 09/12/2018 General Fund Spec Dept Exp - Streets Fastenal 193.78 Check Total: 2,341.69 249613 09/12/2018 General Fund Postage & Shipping - DS FedEx 153.30 249613 09/12/2018 General Fund Postage & Shipping - DS FedEx 99.32 Check Total: 252.62 249614 09/12/2018 General Fund Rpr & Maint Non-Routine-PSMain First Alarm Securities Services 482.00 249614 09/12/2018 General Fund Contract Svcs - PW First Alarm Securities Services 175.00 Check Total: 657.00 Page 18 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249615 09/12/2018 General Fund Gas & Oil - Police Flyers Energy 552.97 249615 09/12/2018 General Fund Unleaded Fuel Inventory Flyers Energy 1,092.19 249615 09/12/2018 General Fund Gas & Oil - Police Flyers Energy 954.94 249615 09/12/2018 General Fund Gas & Oil - Police Flyers Energy 478.22 249615 09/12/2018 General Fund Gas & Oil - Police Flyers Energy 714.31 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 249616 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 09/12/2018 Water Utility Fund Water Utility Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Water Utility Fund Water Utility Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Water Udlity Fund Water U_ility Fund General Fund Water Utility Fund Water U=ility Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Equipment under 5K - Water Equipment under 5K - Water Sales Tax Payable Equipment under 5K - BARC Equipment under 5K - BARC Sales Tax Payable Spec Dept Exp - Parks Spec Dept Exp - Parks Sales Tax Payable Spec Dept Exp - Parks Spec Dept Exp - Parks Sales Tax Payable Equipment under 5K - Water Equipment under 5K - Water Sales Tax Payable Repairs & Maint Routine-PSMain Repairs & Maint Routine-PSMain Sales Tax Payable Repairs & Maint Routine-G1dRdg Repairs & Maint Routine-G1dRdg Sales Tax Payable SmTools & Equip - WTR SmTools & Equip - WTR Sales Tax Payable Spec Dept Exp - Water Spec Dept Exp - Water Sales Tax Payable Repairs & Maint Routine - SrC Repairs & Maint Routine - SrC Sales Tax Payable Spec Dept Exp - Parks Spec Dept Exp - Parks Sales Tax Payable Spec Dept Exp - Parks Spec Dept Exp - Parks Sales Tax Payable Page 19 of 27 Check Total: Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement Friedman's Home Improvement 3,792.63 -577.39 -2.67 2.67 18.46 0.08 -0.08 77.14 0.35 -0.35 34.64 0.16 -0.16 321.94 1.49 -1.49 56.29 0.26 -0.26 45.47 0.21 -0.21 77.49 0.36 -0.36 27.28 0.13 -0.13 14.50 0.07 -0.07 215.06 1.00 -1.00 47.36 0.22 -0.22 Check Check Date Fund Name Account Name Vendor Name Amount 249616 09/12/2018 Water Utility Fund SystemRepair - Water Friedman's Home Improvement 18.64 249616 09/12/2018 Water Utility Fund SystemRepair - Water Friedman's Home Improvement 0.09 249616 09/12/2018 General Fund Sales Tax Payable Friedman's Home Improvement -0.09 Check Total: 376.88 249617 09/12/2018 General Fund Contract Svcs - AS Barbara Leach, D.V.M. 2,180.00 Check Total: 2,180.00 249618 09/12/2018 DIVCA AB2987 - PEG Fees Fund Equip over 5K - DIVCA Loud & Clear Audio Visual 806.14 Check Total: 806.14 249619 09/12/2018 Casino Problem Gambling Fund Contract Svcs - PGRC Petaluma Health Center 11,205.89 Check Total: 11,205.89 249620 09/12/2018 General Fund Recruitment - Police Public Sector Search & Consulting, Inc 3,187.50 249620 09/12/2018 General Fund Recruitment - Fire Public Sector Search & Consulting, Inc 3,187.50 Check Total: 6,375.00 249621 09/12/2018 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 452.83 Check Total: 452.83 249622 09/12/2018 General Fund Uniform Purchases - Police Santa Rosa Uniform & Career Apparel 521.40 249622 09/12/2018 General Fund Uniform Purchases - Police Santa Rosa Uniform & Career Apparel 521.40 Check Total: 1,042.80 249623 09/12/2018 General Fund Contract Svcs - DS Shums Coda Associates Inc 794.20 249623 09/12/2018 General Fund Contract Svcs - DS Shums Coda Associates Inc 120.00 249623 09/12/2018 General Fund Contract Svcs - DS Shums Coda Associates Inc 42,988.42 249623 09/12/2018 General Fund Contract Svcs - DS Shums Coda Associates Inc 572.51 249623 09/12/2018 General Fund Contract Svcs - DS Shums Coda Associates Inc 120.00 249623 09/12/2018 General Fund Contract Svcs - DS Shums Coda Associates Inc 416.35 Check Total: 45,011.48 249624 09/12/2018 Water Utility Fund SystemRepair - Water Superior Supplies Inc. 99.66 249624 09/12/2018 Water Utility Fund SystemRepair - Water Superior Supplies Inc. 315.01 249624 09/12/2018 Water Utility Fund SystemRepair - Water Superior Supplies Inc. 182.63 249624 09/12/2018 Water Utility Fund SystemRepair - Water Superior Supplies Inc. 407.34 249624 09/12/2018 Water Utility Fund SystemRepair - Water Superior Supplies Inc. 485.35 Check Total: 1,489.99 Page 20 of 27 Check Check Date Fund Name Account Name Vendor Name 249625 09/12/2018 Water Utility Fund SystemRepair - Water Syar Industries Inc. 249625 09/12/2018 Water Utility Fund SystemRepair - Water Syar Industries Inc. 249625 09/12/2018 General Fund Sales Tax Payable Syar Industries Inc. 249626 09/12/2018 General Fund Repairs & Maint Routine - CH Syserco, Inc 249627 09/12/2018 General Fund Contract Svcs - Police 249628 09/14/2018 General Fund Prepaid Legal Services 249629 09/14/2018 General Fund Sutter Hlth Payable Check Total: Check Total: Transunion Risk & Alternative Data Solutions, Inc. Check Total: Pre -Paid Legal Services, Inc. Check Total: Sutter Health Plus 249630 09/14/2018 General Fund Employee Expense Advanc KYLE LUQUE 249631 09/17/2018 ISF - Information Technology Equipment under 5K - IT US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 ISF - Information Technology Spec Dept Exp - IT US Bank 249631 09/17/2018 ISF - Information Technology Spec Dept Exp - IT US Bank 249631 09/17/2018 ISF - Information Technology Spec Dept Exp - IT US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 ISF - Information Technology Spec Dept Exp - IT US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 ISF - Information Technology Spec Dept Exp - IT US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 249631 09/17/2018 ISF - Information Technology Spec Dept Exp - IT US Bank 249631 09/17/2018 ISF - Information Technology Telephone & Internet - IT US Bank 249631 09/17/2018 ISF - Information Technology Telephone & Internet - IT US Bank 249631 09/17/2018 ISF - Information Technology Telephone & Internet - IT US Bank 249631 09/17/2018 ISF - Information Technology Telephone & Internet - IT US Bank 249631 09/17/2018 ISF - Information Technology Spec Dept Exp - IT US Bank Page 21 of 27 Check Total: Check Total: Amount 206.78 0.95 -0.95 206.78 1,012.00 1,012.00 28.50 28.50 59.80 59.80 18,495.67 18,495.67 979.71 979.71 399.80 238.92 901.96 54.98 15.60 530.55 39.08 17.92 42.32 119.48 44.97 260.64 91.20 42.33 104.24 1,076.50 11.57 243.45 339.98 30.16 30.16 29.82 Check Check Date Fund Name Account Name Vendor Name Amount 249631 09/17/2018 ISF - Infcrmation Technology Softwr License & Maint - IT US Bank 48.88 Check Total: 4,714.51 249632 09/17/2018 Capital Projects Fund TR -115 Circle Dr Rehab ARGONAUT CONSTRUCTORS 93,296.20 249632 09/17/2018 Capital Projects Fund Retention Payable - CIP ARGONAUT CONSTRUCTORS -4,664.81 Check Total: 88,631.39 249633 09/17/2018 General Fund Spec Dept Exp -BARO Nikki Bannister 1,056.25 Check Total: 1,056.25 249634 09/17/2018 General Fund Rec Refund Clearing Ana Chavez 83.00 Check Total: 83.00 249635 09/17/2018 General Fund Contract Instructors - RPCC Gary Zane Friedman 1,023.10 Check Total: 1,023.10 249636 09/17/2018 General Fund Training & Travel - Police Felicity Hartnett 200.00 Check Total: 200.00 249637 09/17/2018 General Fund Training & Travel - Police IXII Group 99.00 Check Total: 99.00 249638 09/17/2018 General Fund Training & Travel - Police JENNIFER JOHNSON 18.00 Check Total: 18.00 249639 09/17/2018 Water Utility Fund Training & Travel - WTR Steve Lepori 90.00 Check Total: 90.00 249640 09/17/2018 General Fund Production - Youth Prgrms PAC MTI Enterprises, Inc 2,214.08 Check Total: 2,214.08 249641 09/17/2018 General Fund Training & Travel - Police Jeffery Nicks 235.00 Check Total: 235.00 249642 09/17/2018 General Fund PG&E - Parks Pacific Gas & Electric 9.86 249642 09/17/2018 General Fund PG&E - Streets Pacific Gas & Electric 61.21 Check Total: 71.07 249643 09/17/2018 General Fund PG&E - Streets Pacific Gas & Electric 68.61 Check Total: 68.61 Page 22 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249644 09/17/2018 General Fund PG&E - Streets Pacific Gas & Electric 44.63 Check Total: 44.63 249645 09/17/2018 General Fund PG&E - Streets Pacific Gas & Electric 9.86 Check Total: 9.86 249646 09/17/2018 Wilfred Widening Maintenc JEPA PG&E - WIlfred JEPA Pacific Gas & Electric 79.46 249646 09/17/2018 General Fund PG&E - Streets Pacific Gas & Electric 365.45 Check Total: 444.91 249647 09/17/2018 General Fund PG&E - StFrm Pacific Gas & Electric 175.91 Check Total: 175.91 249648 09/17/2018 ISF - Fleet PG&E - Fleet Pacific Gas & Electric 832.67 249648 09/17/2018 Sewer Utility Fund PG&E - Sewer Pacific Gas & Electric 6,661.10 249648 09/17/2018 General Fund PG&E - PW Pacific Gas & Electric 857.89 249648 09/17/2018 Water Utility Fund PG&E - Water Pacific Gas & Electric 40,546.13 Check Total: 48,897.79 249649 09/17/2018 Wilfred Widening Maintenc JEPA PG&E - WIlfred JEPA Pacific Gas & Electric 100.31 Check Total: 100.31 249650 09/17/2018 General Fund PG&E - Parks Pacific Gas & Electric 13.01 Check Total: 13.01 249651 09/17/2018 General Fund PG&E - Parks Pacific Gas & Electric 55.61 Check Total: 55.61 249652 09/17/2018 General Fund Training & Travel - Police SDRTC 299.00 Check Total: 299.00 249653 09/17/2018 General Fund Training & Travel - Police THIRD DEGREE COMMUNICATIONS 525.00 Check Total: 525.00 249654 09/17/2018 General Fund Training & Travel - Police JUSTIN THOMPSON 235.00 Check Total: 235.00 249655 09/17/2018 Water Utility Fund Training & Travel - WTR Steven Villalobos 90.00 Check Total: 90.00 Page 23 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249656 09/17/2018 General Fund Contract Instructors - SrC Susana Villanueva 180.38 Check Total: 180.38 249657 09/19/2018 General Fund Spec Dept Exp - PS Bldg -North US Bank 118.95 249657 09/19/2018 General Fund Spec Dept Exp - PS Bldg -South US Bank 44.34 Check Total: 163.29 249658 09/19/2018 General Fund Training & Travel - Police US Bank 646.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 25.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 258.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 258.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 125.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 58.30 249658 09/19/2018 General Fund Spec Dept Exp -Police US Bank 54.92 249658 09/19/2018 General Fund Training & Travel - Police US Bank 215.40 249658 09/19/2018 General Fund Training & Travel - Police US Bank 215.40 249658 09/19/2018 General Fund Training & Travel - Fire US Bank 375.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 384.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 384.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 509.50 249658 09/19/2018 General Fund Training & Travel - Police US Bank 872.05 249658 09/19/2018 General Fund Training & Travel - Police US Bank 872.05 249658 09/19/2018 General Fund Training & Travel - Police US Bank 635.52 249658 09/19/2018 General Fund Training & Travel - Fire US Bank 94.50 249658 09/19/2018 General Fund Training & Travel - Police US Bank 30.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 60.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 60.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 60.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 60.00 249658 09/19/2018 General Fund Training & Travel - Police US Bank 40.12 249658 09/19/2018 General Fund Training & Travel - Police US Bank 219.92 249658 09/19/2018 General Fund Training & Travel - Police US Bank 328.40 Check Total: 6,841.08 249659 09/19/2018 General Fund Equipment under 5K - Fire US Bank 1,308.61 249659 09/19/2018 General Fund Equipment under 5K - Fire US Bank 1,234.16 249659 09/19/2018 General Fund Meetings & Travel - Police US Bank 236.08 249659 09/19/2018 General Fund Spec Dept Exp -Police US Bank 1,242.53 249659 09/19/2018 General Fund Spec Dept Exp -Police US Bank -245.00 249659 09/19/2018 General Fund Equipment under 5K - Fire US Bank 806.44 249659 09/19/2018 General Fund Gas & Oil - Fire US Bank 47.62 249659 09/19/2018 General Fund Meetings & Travel - Fire US Bank 40.60 249659 09/19/2018 General Fund Meetings & Travel - Fire US Bank 56.77 Page 24 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249659 09/19/2018 General Fund Office Supplies - Fire US Bank 45.45 249659 09/19/2018 Casino City Veh Contr Fund Equipment under 5K - CVC US Bank 269.51 249659 09/19/2018 General Fund Meetings & Travel - Fire US Bank 17.52 249659 09/19/2018 General Fund Postage & Shipping - Fire US Bank 11.80 249659 09/19/2018 General Fund Equipment under 5K - Fire US Bank 68.98 Check Total: 5,141.07 249660 09/19/2018 General Fund Training & Travel - Police US BANK 375.00 249660 09/19/2018 General Fund Spec Dept Exp -Police US BANK 247.50 249660 09/19/2018 General Fund Spec Dept Exp -Police US BANK 75.00 249660 09/19/2018 General Fund Spec Dept Exp -Police US BANK 90.00 Check Total: 787.50 249661 09/19/2018 General Fund Police ID - Police US BANK 215.00 Check Total: 215.00 249662 09/19/2018 General Fund Equipment under 5K - Police US Bank 417.10 249662 09/19/2018 Casino Public Service Fund Supplies - PS-RPSC US Bank 208.55 249662 09/19/2018 General Fund Equipment under 5K - Police US Bank 178.45 249662 09/19/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank -101.93 249662 09/19/2018 State Asset Forfeiture SRF Equip over 5K - SAF US Bank 681.68 249662 09/19/2018 General Fund First Aid Supp - Fire US Bank 808.53 Check Total: 2,192.38 249663 09/19/2018 General Fund Equipment under 5K - Police US Bank 71.94 249663 09/19/2018 General Fund Equipment under 5K - Police US Bank 511.15 249663 09/19/2018 General Fund Equipment under 5K - Police US Bank 165.11 249663 09/19/2018 General Fund Equipment under 5K - Police US Bank 11.17 Check Total: 759.37 249664 09/19/2018 General Fund Training & Travel - Police US Bank 223.71 Check Total: 223.71 249665 09/19/2018 General Fund Meetings & Travel - Police US Bank 38.42 249665 09/19/2018 General Fund Meetings & Travel - Police US Bank 32.30 249665 09/19/2018 General Fund Meetings & Travel - Police US Bank 31.75 249665 09/19/2018 General Fund Spec Dept Exp -Police US Bank 45.56 249665 09/19/2018 General Fund Employee Wellness - NonDept US Bank 3,477.94 249665 09/19/2018 General Fund Spec Dept Exp -Police US Bank 16.24 Check Total: 3,642.21 Page 25 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249666 09/19/2018 General Fund Training & Travel - Police US BANK 223.71 249666 09/19/2018 General Fund Spec Dept Exp - PS Bldg -North US BANK 16.27 249666 09/19/2018 General Fund Training & Travel - Fire US BANK 216.37 249666 09/19/2018 General Fund Equipment under 5K - Fire US BANK 77.77 249666 09/19/2018 General Fund Spec Dept Exp - PS Bldg -North US BANK 31.98 249666 09/19/2018 General Fund Spec Dept Exp - PS Bldg -South US BANK 43.38 249666 09/19/2018 General Fund Spec Dept Exp - PS Bldg -North US BANK 2.37 249666 09/19/2018 General Fund Spec Dept Exp - PS Bldg -North US BANK 4.31 249666 09/19/2018 General Fund Spec Dept Exp - PS Bldg -South US BANK 15.72 249666 09/19/2018 General Fund Spec Dept Exp - PS Bldg -South US BANK 15.72 249666 09/19/2018 General Fund Spec Dept Exp - PS Bldg -North US BANK 7.90 Check Total: 655.50 249667 09/19/2018 General Fund Spec Dept Exp -Police US Bank 14.11 249667 09/19/2018 General Fund Training & Travel - Police US Bank 16.28 249667 09/19/2018 General Fund Equipment under 5K - Police US Bank 576.00 249667 09/19/2018 General Fund Spec Dept Exp -Police US Bank 41.21 249667 09/19/2018 General Fund Training & Travel - Police US Bank 10.85 249667 09/19/2018 General Fund Spec Dept Exp -Police US Bank 39.09 249667 09/19/2018 General Fund Spec Dept Exp -Police US Bank 200.00 Check Total- 897.54 249668 09/19/2018 General Fund Equipment under 5K - AS US Bank 21.71 249668 09/19/2018 General Fund Equipment under 5K - AS US Bank 30.30 249668 09/19/2018 General Fund Spec Dept Exp - AS US Bank 14.16 Check Total: 66.17 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 182.52 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 470.61 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 102.23 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 65.64 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 13.46 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 74.15 249669 09/19/2018 General Bund Equipment under 5K - Police US Bank 86.89 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 131.41 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 56.86 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 119.80 249669 09/19/2018 General Fund Equipment under 5K - Police US Bank 86.89 Check Total: 1,390.46 249670 09/19/2018 General Fund Equipment under 5K - AS US Bank 95.58 249670 09/19/2018 General Fund Community Outreach Exp - AS US Bank 34.20 Page 26 of 27 Check Check Date Fund Name Account Name Vendor Name Amount 249670 09/19/2018 General Fund Spec Dept Exp - AS US Bank 110.37 249670 09/19/2018 General Fund Postage & Shipping - AS US Bank 49.75 249670 09/19/2018 General Fund Spec Dept Exp - AS US Bank -72.42 249670 09/19/2018 General Fund Spec Dept Exp - AS US Bank 73.73 249670 09/19/2018 General Fund Community Outreach Exp - AS US Bank 9.74 249670 09/19/2018 General Fund Community Outreach Exp - AS US Bank 21.08 249670 09/19/2018 General Fund Spec Dept Exp - AS US Bank 6.50 Check Total: 328.53 249671 09/19/2018 General Fund Spec Dept Exp - Fire US Bank 130.09 249671 09/19/2018 General Fund Spec Dept Exp - PS Bldg -North US Bank 17.02 249671 09/19/2018 General Fund Spec Dept Exp - PS Bldg -North US Bank 129.28 Check Total: 276.39 249672 09/19/2018 General Fund Equipment under 5K - Police US Bank 128.89 Check Total: 128.89 Report Total: 1,022,566.61 Page 27 of 27 Item No. 6133 ROHNERT PARK FINANCING AUTHORITY CASH REPORT TO: The Chairman and Board Members of the Rohnert Park Financing Authority Darrin Jenkins, Executive Director CASH BALANCES AS OF AUGUST 31, 2018 2017 Sewer System Revenue Refunding Bonds: Revenue Refunding Bonds -Interest Fund 6-11 FROM: Betsy Howze Finance Director` Prepared By: Lori Newzell DATE: Aug 10, 2018 239.14 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $ 239.14 CASH DISTRIBUTION AS OF CASH HELD BY FISCAL AGENTS: Maturity Interest Investment Institution Date Rate August 31, 2018 Source of Par Value Market Value Valuation 2017 Sewer Sltstem Revenue Refunding Bonds: Interest Fund: Blackrock Prov Tfund N/A 1.810% $ 239.14 $ 239.14 Note (1) Total 2017 Sewer System Revenue Refunding Bonds Fund $ 239.14 $ 239.14 $ 239.14 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $ 239.14 Investment Yield for August 31, 2018 1.810% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. Note (1) The source of valuation for this investment is the month end Union Bank Trust Statements. The Par Value and Market Value are typically the same as interest is credited and paid monthly. HOWING $UCCE$$OR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chairman and Members of the Community Housing Successor Agency of the City of Rohnert Park Darrin Jenkins, Executive Director CASH BALANCES AS OF AUGUST 31, 2018 Low & Moderate Income Housing TOTAL HOUSING SUCCESSOR AGENCY CASH Item No. 6114 FROM: Betsy Howze, Finance Director Prepared By: Lori Newzell DATE: September 17, 2018 $ 3,391,092.42 3,391,092.42 CASH DISTRIBUTION AS OF August 31, 2018 Checking Accounts: Interest Rate Exchange Bank Checking Account #44042 0.17% $ 3,391,092.42 TOTAL HOUSING SUCCESSOR AGENCY CASH $ 3,391,092.42 Investment Yield for August 31, 2018 0.170% INVESTMENT POLICY & SUMCIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Housing Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. The funds to meet the agency's expenditures will be determined by the State Department of Finance. Item 6135 REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chairman and Members of the Community Redevelopment Successor Agency of the City of Rohnert Park Darrin Jenkins, Executive Director CASH BALANCES AS OF AUGUST 31, 2018 RPTTF Funds (i) Debt Service Reserve Fund (1999 TABs) (2) Debt Service Fund (2007R TABs) (i) Debt Service Fund (2018A&B TABs) FROM: Betsy Howze, Finance Director Prepared By: Lori Newzell DATE: September 17, 2018 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH (1) Appropriated for debt service payments & ROPS obligations. (2) Required minimum debt service reserves. $ 1,414,638.66 1,761,598.35 1.00 38,282.88 $ 3,214,520.89 CASH DISTRIBUTION AS OF August 31, 2018 Interest Checking Accounts: Rate Exchange Bank Checking Account #44042 017% $ 1,414,638.66 CASH HELD BY FISCAL AGENTS: Investment Maturity Interest Investment Institution Type Date Rate Par Value Market Value 1999 TAB'S: Union Bank -Trustee 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Treas Note N/A 1.81% $1,760,191.47 $ 1,760,191 47 Note (1) 1999 Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Treas Note N/A 1.81% 1,40688 1,406 88 Note (1) Total 1999 Tax Allocation Bonds Fund $1,761,598.35 $ 1,761,598 35 1,761,598.35 2007R TAB'S Union Bank -Trustee 2007R Tax Allocation Bonds Redemption Fund: Blackrock Prov Tfund Treas. Note NIA 0.000% $ 1.00 $ 1 00 Note (1) Total 2007R Tax Allocation Bonds Fund $ 1.00 $ 1.00 1.00 2018A & 2018B TAB'S Union Bank -Trustee 2018A Tax Allocation Refunding Bonds Interest Fund Blackrock Prov Tfund Treas. Note N/A 157% 978.63 978.63 Note (1) 2018A Tax Allocation Refunding Bonds Fund Cost of Issuance Blackrock Prov Tfund Treas. Note N/A 1 57% 37,303 25 37,303 25 Note (1) 2018A Tax Allocation Refunding Bonds Escrow Blackrock Prov Tfund Treas. Note N/A 000% 1 00 1.00 Note (1) Total 2018A&B Tax Allocation Refunding Bonds Fund $ 38,282 88 $ 38,282.88 38,282.88 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH $ 3,214,520.89 Investment Yield for August 31, 2018 1.085% INVE$TMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006-105, adopted on April 25, 2006. Due to the dissolution of the redevelopment agencies by the State of California the funds to meet the agency's expenditures will by determined by the State Depatment of Finance. Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. '011NERT PAR' Mission Statement "We Care for Our Residents by Working Together to Build a �'auFOANIN Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: September 25, 2018 Department: Finance Submitted By: Betsy Howze, Director of Finance Prepared By: Leo Tacata, Senior Analyst ITEM NO. 6C1 Agenda Title: Authorize the Finance Director to Increase Budget Appropriations from Casino Vehicle Contribution Fund Account to Contribute to the Purchase of Vehicles for Public Safety and Code Enforcement RECOMMENDED ACTIONS: Authorize the Finance Director to increase budget appropriations from the Casino City Vehicle Contribution Fund Account, a Casino Mitigation Non -Recurring Special Revenue Fund, to contribute to the purchase of Public Safety Vehicles and to purchase a vehicle for Code Enforcement. BACKGROUND: Public Safety: The 2018/2019 budget appropriates $250,000 to purchase five police special service vehicles. One of the police vehicles ($50,000) is budgeted from the City Vehicle Contribution Fund. Since the budget was approved in June 2018, however, the costs for vehicles have increased 5.5%. On August 28, 2018, City Council authorized the purchase of four of the special service police vehicles. The unanticipated price increases to vehicle and equipment costs have caused a shortfall of approximately $12,000 to purchase all four of the vehicles approved. Code Enforcement: The City approved the funding of Senior Code Compliance Officer in Fiscal Year 2017/2018 through the Neighborhood Upgrade and Workforce Housing Fund which is also a Casino Mitigation Special Revenue Fund. A vehicle to support the new position is needed. Increased activity in the Development Services Department has strained the capacity of the shared fleet. A car dedicated to support the Code Enforcement Officer is recommended. The estimated cost of a code enforcement vehicle is $27,609. ANALYSIS: Through the Memorandum of Understanding (MOU) by and between the City of Rohnert Park and the Federated Indians of Graton Rancheria, the City received a non-recurring mitigation contribution of $410,000 to purchase public safety and/or other City vehicles required to mitigate the impacts of the casino. The City received the City Vehicle contribution in Fiscal Year 2015/2016. To date, 6 public safety vehicles have been purchased from the Casino City Vehicle Contribution Fund Account. The remaining balance is $89,609. ITEM NO. 6C1 Public Safety: A recent quote prices one special service police vehicle at $53,000. The 2018/2019 budget appropriates $50,000 to purchase one police vehicle. The unanticipated shortfall of the police vehicles approved on August 28, 2018, which includes the City Vehicle police special services interceptor, is $12,000. Staff is requesting to increase the City Vehicle Fund appropriation from $50,000 to $62,000 in order to purchase all the police vehicles on August 28, 2018. Code Enforcement: The additional full-time Senior Code Enforcement Officer requires a vehicle to perform her duties. The estimated cost of an equipped vehicle is $27,609. The purchase of a code enforcement vehicle is an eligible cost under the MOU City Vehicle Contribution. Summary: Staff is requesting to increase the 2018/2019 Casino City Vehicle Contribution from $50,000 to $89,609 in order to complete the purchase of four special service police vehicles and to purchase one code enforcement vehicle. The proposed appropriation, if approved, would effectively use the remaining balance of the Casino City Vehicle Contribution Fund Account. VEHICLE REPLACEMENT FUNDS: Per City Council Vehicle Replacement Policy No. 415.37, approved by City Council Resolution No. 2011-56 on 6-28-2011, replacement funds will be set aside each fiscal year in the Vehicle Replacement Fund in amounts based on each vehicle's projected replacement value and expected service life. FISCAL IMPACT/FUNDING SOURCE: Funds will be appropriated from the Casino City Vehicle Contribution Fund Account, a Casino Mitigation Non -Recurring Special Revenue Fund. The General Fund will not be impacted. STRATEGIC PLAN ALIGNMENT: Approving the appropriations to secure these vehicles is consistent with Strategic Plan Goal C-1 which focuses on ensuring the delivery of public services in the most cost-efficient and timely manner. Deployment of these vehicles supports critical Public Safety operations and effective code enforcement operations. OPTIONS CONSIDERED: 1. Authorize appropriations from Casino City Vehicle Contribution Fund Account to fund the vehicle purchases. Staff recommends this option. 2. City Council could choose to fund these vehicle expenses from other sources. 3. City Council could choose not to fund these vehicles. Finance Director Approval Date: 8/27/18 City Attorney Approval Date: n/a City Manager Approval Date: 8/27/18 Attachments (list in packet assembly order): 1. Resolution W RESOLUTION NO. 2018-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE DIRECTOR OF FINANCE TO INCREASE APPROPRIATIONS IN CASINO CITY VEHICLE CONTRIBUTION FUND AND OTHER FUNDS AS NECESSARY TO PURCHASE VEHICLES WHEREAS; the City has appropriated funds for the purchase of Public Safety vehicles in FY 2018/2019; and WHEREAS; appropriated funds are insufficient to complete the purchase of five approved police special service vehicles; and WHEREAS, the City has determined that there is a need for a designated Code Compliance Vehicle; and WHEREAS, the Casino City Vehicle Contribution Fund provides for the purchase of public safety and/or other City vehicles required to mitigate the impacts of the casino; and WHEREAS, there are sufficient funds available in the Casino City Vehicle Contribution Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the Director of Finance to increase FY 2018/2019 appropriations in the Casino City Vehicle Contribution Fund to $89,609 for these vehicles. BE IT FURTHER RESOLVED that the Director of Finance is authorized and approved to appropriate and transfer funds as necessary to effectuate these vehicle purchases. DULY AND REGULARLY ADOPTED this 25th day of September, 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: JoAnne M. Buergler, City Clerk AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) ITEM NO. 6C2 Mission Statement "We Care for Our Residents by Working Together to Build a ROHNERT Pq�R Better Community for Today and Tomorrow. " ig 62 CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: September 25, 2018 Department: Public Works and Community Services Submitted By: John McArthur, Director of Public Works and Community Services Prepared By: Terrie Zwillinger, Project Manager, Department of Public Works Agenda Title: Consideration of the Senior Center Roof and HVAC Replacement Project No. 2014-05 and 2017-13, Finding the Project Exempt from CEQA, Approving and Adopting Plans and Specifications, Authorizing the Finance Director to Increase Appropriations in FY 18-19 for the Project and Awarding the Contract to Roofing and Solar Construction, Inc RECOMMENDED ACTIONS: Adopt a Resolution for the following actions: Approve and adopt the plans and specifications for the Senior Center Roof and Heating, Ventilation, and Air Conditioning (HVAC) Replacement Project No. 2014-05 and 2017- 13, 2. Find such action exempt from California Environmental Quality Act (CEQA), 3. Authorize the Finance Director to increase appropriations in FY 18-19 for the Project, 4. Accept the bids and award the contract for the project to Roofing and Solar Construction, Inc. in the amount of $625,000. BACKGROUND: The Senior Center Roof Replacement Project was identified in the FY 14-15 CIP (Bond 1 & 2) and the Senior Center HVAC Replacement Project was identified in the FY 17-18 CIP (Bond 3). STRATA ap, Inc was awarded the design agreement for the roof replacement and HVAC replacement of the project on June 14, 2016. ANALYSIS: Municipal Code Title 3, Chapter 3.04, Section 3.04.020 provides that the City's purchasing functions shall be governed by the City's purchasing policy. An invitation to bid was advertised on August 1, 2018 and was published on August 10 and 17, 2018 with the Community Voice, consistent with the City's Purchasing Policy Section 3.6F Contracts for Public Projects which defers to the Cost Accounting Policies and Procedures Manual set forth under the California Uniform Public Contract Cost Accounting Act (CUPCCAA) and the California Public Contract Code. The project is the replacement of the Roof and multiple HVAC units at the Senior Center. ITEM NO. 6C2 A pre-bid meeting was held on August 22, 2018. Twenty eight contractors attended the meetings. Bid Analysis Sealed bids were publicly opened on September 6, 2018 at 2:00 PM and staff received eight (8) bids, as listed below: No. Contractor Bid Amount 1 Roofing and Solar Construction Inc $625,000 Hayward, CA 2 Best Contracting Services, Inc. $674,000 Gardena, CA 3 Stronger Building Services $725,000 San Leandro, CA 4 S&H Construction, Inc. $770,000 Fremont, CA 5 FRC, Inc. $898,608 Windsor, CA 6 Commercial Waterproofing Systems, Inc dba ERC Roofing and Waterproofing $912,000 Santa Ana, CA 7 Pioneer Contractors, Inc. $],079,000 San Francisco 8 Matrix HG, Inc. $1,669,080 N Novato, CA The apparent low bidder is Roofing and Solar Construction, Inc. with a bid in the amount of $625,000. Staff has reviewed the bid proposal and the contractor was found to be responsible and responsive. Staff recommends that the City Council approve and adopt the plans and specifications as well as accept the bid and award a contract to the lowest responsible and responsive bidder, being Roofing and Solar Construction, Inc. Adopting the resolution would find the project to be exempt under CEQA regulations. Total Project Budget The total budget for both the Roof and HVAC Replacement project is $819,646. The recommended cost to award the construction contract to Roofing and Solar Construction, Inc is $625,000. The total contract award cost is detailed below. Staff is requesting that the City Council authorize the City Manager to execute change orders in amount up to 10% of the project costs to allow for unanticipated changes during construction ($62,500 for contingencies). Project Senior Center Roof Replacement Senior Center HVAC Replacement Contract Award Amount $400,000 $225,000 10% Total Contingency Project Cost $40,000 $22,500 $440,000 $247,500 Total $625,000 $62,500 $687,000 2 ITEM NO. 6C2 Timeline If the City Council awards the bid, construction of the project would begin in early October, 2018. The construction period is 120 calendar days in the contract documents. Under the best circumstances, construction would be complete by early December 2018; however, unforeseen conditions, such as weather, could extend the construction period. ENVIRONMENTAL ANALYSIS: The Project involves replacement of an existing roof as well as the existing HVAC system for Senior Center. Therefore, the Project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). STRATEGIC PLAN ALIGNMENT: This project is consistent with Strategic Plan Goal D2 — Improve Transportation and Infrastructure. OPTIONS CONSIDERED: Option 1: This project was designed to replace the roof and HVAC units at the Senior Center. The City Council has determined that this project is a high priority and staff recommends that the construction contract be approved. Staff recommends this Option. Option 2: If the project is not constructed, the roof will continue to leak which may potentially cause mold and rotting issues. In addition, if the HVAC units are not replaced, they will continue to fail and need to be replaced on an emergency basis. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The Senior Center Roof Replacement Project and HVAC Replacement Project are funded through 2007R TAB Bond Funds: Bond 1 & 2 and Bond 3. The roof portion of the project has a budget of $263,881 from Bond 1 & 2 funding and $318,000 from Bond 3 funds, for a total of $581,881. This project is over funded by $61,675. The HVAC portion of the project has a budget of $237,765 from Bond 3 funds, and is underfunded by $32,010. Staff recommends transferring $32,010 from the Roof Project to the HVAC Replacement Project. This leaves a remaining surplus of $29,755 that can remain the Roof Replacement Project for unforeseen expenses. ITEM NO. 6C2 The following tables detail the budgets for the individual projects: Table 1 — Bond 1 &2 Senior Center Roof Replacement Project No. 2014-05 Item Amount Construction Contract: Roofing and Solar Construction, Inc 173,150 10% Construction Contingency 17,315 Design Engineer Costs 27,300 City legal, printing, etc. 46,116 Total Project Cost 263,881 Total Current Budget 263,881 Budaet Shortfall 0 Table 2— Bond 3 Senior Center Roof Replacement Project No. 2014-05 Item Roofing and Solar Construction, Inc Amount 226,850 10% Construction Contingency 22,685 Design Engineer Costs 0 City legal, printing, etc. 6,700 Total Project Cost 256,235 Total Current Budget 318,000 Budaet Surplus 61.765 Table 3 — Bond 3 Senior Center HVAC Replacement Project No. 2017-13 Item Amount Roofing and Solar Construction, Inc 225,000 10% Construction Contingency 22,500 Design Engineer Costs 0 City legal, printing, etc. 13,865 Total Project Cost 269,775 Total Current Budget 237,765 Budqet Shortfall (32,010) Table 4 — Project Funding Summary E Total Project Project Budget Projected Difference Sr. Center Roof 2014-05 (Bond 1) $263,881 $263,881 $0 Sr. Center Roof 2014-05 (Bond 3) $318,000 $256,235 $61,765 Sr. Center HVAC 2017-13 (Bond 3) $237,765 $269,775 ($32,010) $819,646 $789,891 $29,755 E ITEM NO. 6C2 Department Head Approval Date: September 12, 2018 Finance Director Approval Date: September 14, 2018 City Manager Approval Date: September 18, 2018 City Attorney Approval Date: N/A Attachments (list in packet assembly order): 1. Approving Resolution a. Exhibit A to the Resolution (Contract) RESOLUTION NO. 2018-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE SENIOR CENTER ROOF AND HVAC REPLACEMENT PROJECT NO. 2014-05 & 2017-13, FINDING THE PROJECT EXEMPT FROM CEQA, APPROVING AND ADOPTING PLANS AND SPECIFICATIONS, AUTHORIZING THE FINANCE DIRECTOR TO INCREASE APPROPRIATIONS IN FY 18-19 FOR THE PROJECT AND AWARDING THE CONTRACT TO AIR SYSTEMS INC. WHEREAS, the Senior Center Roof and HVAC Replacement Project No. 2014-05 & 2017-13 ("Project") will replace the failed roofing and HVAC system at the Senior Center; and, WHEREAS, the City of Rohnert Park Municipal Code Title 3, Chapter 3.04, Section 3.04.020 provides that the City's purchasing functions shall be governed by the City's purchasing policy; and, WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 3.617 Contracts for Public Projects which defer to the Cost Accounting Policies and Procedures Manual set forth under the California Uniform Public Contract Cost Accounting Act (CUPCCAA) and the California Public Contract Code, an invitation to bid was advertised on August 1, 2018 and published on August 10 and 17, 2018 with the Community Voice; and, WHEREAS, the plans and specifications for the Project were designed by STRATA AP of Sonoma, California; and, WHEREAS, eight sealed bids were submitted for the Project and were publicly opened on September 6, 2018; and, WHEREAS, Public Works staff reviewed the bids received for responsiveness and determined that Roofing and Solar Construction, Inc. submitted the lowest cost bid and is the lowest responsive and responsible bidder; and, WHEREAS, the Senior Center Roof Replacement Project No. 2014-05 and HVAC Replacement Project No. 2017-13 is funded through 2007R TAB Bond Funds; and, WHEREAS, the portion of the Senior Center Roof Replacement Project No. 2014-05 funded through Bond 3 has surplus funding of $61,765; and, WHEREAS, The Senior Center HVAC Replacement Project No. 2017-13 has a budget shortfall of $32,010; and WHEREAS, the Senior Center Roof and HVAC Replacement Project has been identified by the City Council as an important Capital Improvement Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: Section 1. The above recitals are true and correct and material to this Resolution. Section 2. In making its findings the City Council relied upon and hereby incorporates by reference all of the bid materials, correspondence, staff reports and all other related materials. Section 3. The Project is categorically exempt from the requirements of the California Environmental Quality Act ("CEQA") pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). (14 Cal. Code Regis. §§ 15301, 15302). Section 4. The plans and specifications for the Senior Center Roof and HVAC Replacement Project No. 2014-05 & 2017-13 are hereby approved and adopted (On file at City Clerk's Office). Section 5. In accordance with California Public Contract Code Section 20160 et seq. and following any other applicable laws, the bids for the Project are accepted, and Roofing and Solar Construction, Inc. is hereby found to be the lowest responsive and responsible bidder and any irregularities in such bid are waived in accordance with applicable law. Section 6. The City Manager is hereby authorized and directed to execute an agreement between Roofing and Solar Construction, Inc. and the City of Rohnert Park for the Project in the amount of Six Hundred, Twenty-five Thousand Dollars ($625,000), which has been prepared by the City and is attached hereto as Exhibit "A." The City Manager is hereby authorized and directed to take all actions necessary to effectuate this agreement for and on behalf of the City of Rohnert Park, including execution of the agreement in substantially similar form to the agreement attached hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney. Section 7. The City Manager is authorized to sign Contract Change Orders up to ten percent (10%) of the construction contract award amount. Section 8. The Finance Director is authorized to transfer 2007R TAB Bond 3 savings from the Senior Center Roof Replacement Project to the Senior Center HVAC Replacement Project in the amount of $32,010. Section 9. City staff is hereby directed to issue a Notice of Award to Roofing and Solar Construction, Inc. for this project. Section 10. This Resolution shall become effective immediately. Section 11. All portions of this Resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining Resolution portions shall continue in full force and effect, except as to those Resolution portions that have been adjudged invalid. The City Council of the City of Rohnert Park hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional. (2) 2018-122 DULY AND REGULARLY ADOPTED this 25th day of September, 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: JoAnne M. Buergler, City Clerk Attachment: Exhibit A AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (3) 2018-122 Exhibit A to Resolution CONTRACT SENIOR CENTER ROOF AND HVAC REPLACEMENT PROJECT PROJECT NO 2014-05 AND 2017-13 THIS AGREEMENT, made and entered into this day of , 2018, by and between Roofing & Solar Construction, Inc., hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". WITNESSETH: WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor must perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more particularly described in the Resolution adopted by the City Council of said City on September 25, 2018, the items and quantities of which are more particularly set forth in the Contractor's bid therefor on file in the office of the City Clerk, except work to be performed by subcontractors as set forth in the Contractor's bid and for which the Contractor retains responsibility. 2. Time of Performance and Liquidated Damages: The Contractor must begin work within fifteen (15) calendar days after official notice by the City Engineer to proceed with the work and must diligently prosecute the same to completion within 120 calendar days of that Notice. The Contractor acknowledges and agrees that time is of the essence with respect to Contractor's work and that Contractor shall diligently pursue performance of the work. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council must have authorized, the Contractor must pay to the City liquidated damages in the amount of $500.00 per day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of Six Hundred Twenty -Five Thousand Dollars ($625,000). 4. Component Parts and Interpretation: This contract must consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a) This Agreement b) Notice Inviting Sealed Proposals Page 1 Exhibit A to Resolution C) Instruction and Information to Bidders d) Accepted Proposal, with all attachments and certifications e) Faithful Performance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Technical specifications j) Design Standards k) Plans, Profiles and Detailed Drawings In the event of conflict between these documents, the following order of precedence will govern: this contract; change orders; supplemental agreements and approved revisions to plans and specifications; special conditions; standard specifications; detail plans; general plans; standard plans; reference specifications. In the absence of a controlling or contrary provision in the foregoing, the Standard Specifications (2010 edition) of the California Department of Transportation shall apply to this project. 5. Independent Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor's officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City. 6. Prevailing Wages: Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract will be on file in, and available at, the office of the Director at 601 Carmen Drive, Camarillo, California 93010. Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records. Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor may forfeit as a penalty to City up to $200.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate. Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that Page 2 Exhibit A to Resolution contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice's work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations. If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis -Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following). 7. Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810 and following, eight hours of labor constitutes a legal day's work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. 8. Apprentices: Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any Subcontractor under him. Section 1777.5, as amended, requires the Contractor or Subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or B. When the number of apprentices in training in that area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the assignment of an apprentice to any work performed under a public works Contract would create a condition which would jeopardize his life or the life, safety, or property of fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman, or E. When the Contractor provides evidence that he employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen. Page 3 Exhibit A to Resolution The Contractor is required to make contributions to funds established for the administration of apprenticeship program if he employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions. The Contractor and any Subcontractor under him must comply with the requirements of Section 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. . 9. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor must not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 10. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and must for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self-insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 11. Indemnity and Insurance: To the fullest extent permitted by law, Contractor must indemnify, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor's activities hereunder, including the activities of other persons employed or utilized by Contractor including subcontractors hired by the Contractor in the performance of this Agreement excepting liabilities due to the active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and must continue to bind the parties after termination/completion of this Agreement. Contractor shall procure and maintain throughout the time for performance of the work under this Contract the insurance required by the Special Provisions. The requirement that Contractor procure and maintain insurance shall in no way be construed to limit the Contractor's duty to indemnify City as provided in the paragraph above. Page 4 Exhibit A to Resolution Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 12. City Right of Termination and Right to Complete the Work. The City may terminate the Contract when conditions encountered during the work make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of any of the following is a default by Contractor under this Contract: A. Contractor refuses or fails to prosecute the Work or any part thereof with such diligence as will insure its completion within the time specified or any permitted extension. B. Contractor fails to complete the Work on time. C. Contractor is adjudged bankrupt, or makes a general assignment for the benefit of creditors, or a receiver is appointed on account of Contractor's insolvency. D. Contractor fails to supply enough properly skilled workers or proper materials to complete the Work in the time specified. E. Contractor fails to make prompt payment to any subcontractor or for material or labor. F. Contractor fails to abide by any applicable laws, ordinances or instructions of City in performing the Work. G. Contractor breaches or fails to perform any obligation or duty under the Contract. Upon the occurrence of a default by Contractor, the Director will serve a written notice of default on Contractor specifying the nature of the default and the steps needed to correct the default. Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory arrangements acceptable to City for the correction or elimination of such default are made, as determined by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case, Contractor will not be entitled to receive any further payment, except for Work actually completed prior to such termination in accordance with the provisions of the Contract Documents. In event of any such termination, City will also immediately serve written notice of the termination upon Contractor's surety. The surety will have the right to take over and perform pursuant to this Contract; provided, however, that if the surety does not give City written notice of its intention to take over and perform this Contract within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable to City for any and all excess costs or other damages incurred by City in completing the Work. If City takes over the Work as provided in this Section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary for the completion of the Work. 13. Substitution of Securities for Withheld Amounts: Pursuant to California Public Page 5 Exhibit A to Resolution Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section must include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor must be the beneficial owner of any securities substituted for moneys withheld and must receive any interest thereon. Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for in Section 22300 for securities deposited by the Contractor. Upon satisfactory completion of the Contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section. Any escrow agreement entered into pursuant to this section must contain as a minimum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash in case of the default of the Contractor; and C. The termination of the escrow upon completion of the contract. 14. General Provisions A. Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations. B. Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City's sole discretion since the experience and qualifications of Contractor were material considerations for this Contract. C. Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties. D. Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract. E. Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void. F. Counterparts, Facsimile or other Electronic Signatures. This Contract may be executed in several counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. Amendments to this Contract will Page 6 Exhibit A to Resolution be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature. G. Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract. H. Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party. I. Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision. J. Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the Northern District of California. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK ROOFING & SOLAR CONSTRUCTION, INC City Manager Date Name/Title Date Per Resolution No. adopted by the Rohnert Park City Council at its meeting of .2018 ATTEST: City Clerk Page 7 APPROVED AS TO FORM: City Attorney ITEM NO. 6C3 and 6C4 Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: September 25, 2018 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Mary Grace Pawson, Director of Development Services Agenda Title: Accepting Various Public Improvements in the Southeast Specific Plan and Related Actions RECOMMENDED ACTION: Adopt the following resolutions 1. A resolution accepting the Southeast Rohnert Park Specific Plan Model Home Access Improvements and related actions. 2. A resolution accepting in part the Southeast Rohnert Park Specific Plan Phase 1 In -Tract Improvements, Bodway Parkway Improvements, Valley House Drive Improvements, and Camino Colegio Recycled Water Improvements and related actions BACKGROUND: On January 26, 2016, the City Council adopted Resolution 2016-07, approving a Public Improvement Agreement with Redwood Equities for the Southeast Specific Plan Model Home Access Improvements. The Agreement required Redwood Equities to install certain public improvements necessary to allow for model home construction to proceed, in accordance with the plans: • Southeast Rohnert Park, Phase 1, WDID #149C358481, October 2015, prepared by Civil Design Consultants, Inc., 49 Sheets (Sheets 1 thru 49) (partially approved) • Bonding Exhibit for Model Home Access Improvement Agreement, October 2015, prepared by Civil Design Consultants, Inc. Subsequently, on September 13, 2016, the City Council adopted Resolution 2016-89, approving a Public Improvement and Fee Credit Agreement with Penn Grove Mountain LLC for the Southeast Specific Plan Phase 1 In -Tract Improvements, Bodway Parkway Improvements, Valley House Drive Improvements, and Camino Colegio Recycled Water Main Improvements. The Agreement required Penn Grove Mountain, LLC to install these improvements in accordance with the following plans: • Southeast Rohnert Park, Phase 1, WDID #149C358481, March 2016, prepared by Civil Design Consultants, Inc., 49 Sheets (Sheets 1 thru 49), and approved by the City Engineer on May 30, 2017 • Joint Trench Composite Plan of Southeast Rohnert Park, Phase], January 2016, prepared by Nor -Coast Utility Design, Inc., 9 Sheets (Sheets 1-9) and approved by the City Engineer on November 30, 2016. ITEM NO. 60 and 6C4 • Neighborhood Park, Southeast Rohnert Park Public Landscape Improvement Plans, April 2016, prepared by Landesign Group, 32 Sheets (Sheets Ll thru L32), and approved by the City Engineer on March 5, 2018. • Southeast Rohnert Park Site Retaining Walls, June 2015, prepared by O'Connor Freeman & Associates, 6 Sheets (Sheets SN 1, SN2, S1, S2, S3, and SD) The developer has completed a number of these improvements (Attachment 1) and is requesting that the City accept this work. ANALYSIS: Staff is requesting that the City Council authorize acceptance of certain onsite and in -tract improvements, including actions related to filing of a Notice of Completion, booking the new assets, and terminating the improvement agreements, as appropriate, after the warranty period has expired. These actions are the final steps in transferring the developer -constructed improvements to the City, in accordance with the improvement agreements. Staff has worked carefully with its construction manager and the developer to ensure that the improvements recommended for acceptance have been constructed according to plans, the punch list work is completed and the work is not subject to mechanics liens. Staff is recommending acceptance of all wet utility system components, with the exception of one fire hydrant at the intersection of Bodway Parkway and Wisdom Lane, which needs to be relocated. This hydrant can be accepted at a later date, when the remaining Phase 1 facilities are accepted. The Developer has provided warranty bonds with a total value of $1,198,115.70 or 15% of the value of the original security bonds, in order to guarantee the workmanship and cover the cost of any repairs needed to the improvements being accepted by the City. Because the developer is requesting partial acceptance of the Phase 1 in -tract improvements, it has provided new performance bond and labor and materials bonds, in the amount of $729,225.00, to guarantee construction of the remaining improvements. The table below summarizes the work proposed for acceptance, the outstanding work that needs to be completed and original and new bond amounts. Item Completed Work Incomplete Work to Original Reduced Proposed for Remain under Bond Security Security Acceptance Security Bond Bond Model Home Access Potable and None $1,809,448 $0 Improvements Recycled Water, Sewer, Storm Drain Phase 1 In -tract Potable (except one Landscaping, Lighting, $4,957,667 $540,691 Improvements hydrant) and Walls, Fences, Recycled Water, Irrigation and Surface Sewer, Storm Drain Improvements Bodway Parkway Potable and Landscaping, Irrigation, $585,763 $113,582 Improvements Recycled Water, Retaining Walls, Sewer, Storm Drain, Signing and Striping Surface Improvements Valley House Drive Storm Drain, Sewer, Landscaping, Irrigation, $234,375 $74,952 Improvements Surface Retaining Walls Improvements Camino Colegio Recycled Water None $400,182 $0 Improvements Total Security Bonds $7,987,435 $729,225 New Warrant Bonds $1,198,115.25 0) ITEM NO. 60 and 6C4 As illustrated in the table, in -tract surface improvements, streetlighting, walls, fences, landscaping, and irrigation are not completed at this time and are not being accepted under this action. These improvements will remain the responsibility of the developer to maintain until acceptance. Willow Glen Park (recently renamed Maurice Fredricks Park) also remains under construction and is not being accepted under this action. STRATEGIC PLAN ALIGNMENT: The recommended action is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: None. Accepting the Improvements and Filing the Notice of Completion is a necessary step to close out the construction phase of the Project. FISCAL IMPACT/FUNDING SOURCE: Upon acceptance, the City will receive infrastructure assets valued at $6,960,875 including new surface improvements (pavement, curb and gutter, sidewalk) on Bodway Parkway and Valley House Drive, new storm drains, new sanitary sewers, and new potable and recycled water mains. The City will be responsible for future maintenance of these assets. Funding for maintenance will be through the Community Facilities District and the water and sewer enterprise funds. Department Head Approval Date: 08/27/2018 Finance Director Approval Date: NA City Attorney Approval Date: 09/06/2018 City Manager Approval Date: 09/18/2018 Attachments (list in packet assembly order): 1. Location Map — Southeast Specific Plan Phase 1 Improvements for Acceptance 2. Resolution Accepting the Southeast Rohnert Park Model Home Access Improvements and Related Actions 3. Resolution Exhibit A — Notice of Completion Southeast Rohnert Park Specific Plan Model Home Access Improvements 4. Resolution Exhibit B - Certificate of Acceptance for the Southeast Rohnert Park Specific Plan Model Home Access Improvements 5. Resolution Exhibit C — Termination of Improvement Agreement - Southeast Rohnert Park Specific Plan Model Home Access Improvements 6. Resolution Accepting in Part the Southeast Rohnert Park Specific Plan Phase 1 In - Tract Improvements, Bodway Parkway Improvements, Valley House Drive Improvements, and Camino Colegio Recycled Water Improvements and Related Actions and Resolution Exhibit A - PARTIAL IMPROVEMENTS 7. Resolution Exhibit B — Notice of Completion Southeast Rohnert Park Specific Plan Partial Improvements 8. Resolution Exhibit C - Certificate of Acceptance for the Southeast Rohnert Park Specific Plan Partial Improvements Attachment 1 to Staff Report IN -TRA MODEL VALLEY CAMINC M 0 200 500 SCALE: 1" = 200' U z w U z a n w Y U r' U Q a- Q U 0 w � OZv 1, _ NOS H � Q z CL LLJ � U) X Jaz w �O w V) Q z 00 o_ s N } J JOB NO. 11-114 Sm N0. 1 OF 1 SHM RESOLUTION NO. 2018-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING THE SOUTHEAST ROHNERT PARK SPECIFIC PLAN MODEL HOME ACCESS IMPROVEMENTS AND RELATED ACTIONS WHEREAS, on January 26, 2016, the City Council of the City of Rohnert Park adopted Resolution 2016-07, Authorizing and Approving the Public Improvement Agreement for the Southeast Rohnert Park Specific Plan Model Home Access Improvements by and between the City of Rohnert Park and Redwood Equities (Agreement); and WHEREAS, the Agreement, with an effective date of January 26, 2016, was recorded on February 26, 2016 as Instrument No. 2016013718 in the Official Records of the County of Sonoma. WHEREAS, Redwood Equities has completed the construction of all of the Model Home Access Improvements, and provided the required warranty security, and requested the City to accept these improvements; and WHEREAS, accepting the completed improvements is the final action anticipated by the Public Improvement Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the City Engineer is authorized and directed to execute and file the Notice of Completion and related documents for the Southeast Rohnert Park Model Home Access Improvements, on behalf of the City of Rohnert Park, in substantially similar form to Exhibit A which is attached to this Resolution and incorporated by this reference. BE IT FURTHER RESOLVED that upon the expiration of the statutory lien period associated with the recording of the Notice of Completion, the City Manager is hereby authorized and directed to execute the Notice of Acceptance for the Model Home Access Improvements in substantially similar form to Exhibit B, attached to this Resolution and incorporated by this reference. BE IT FURTHER RESOLVED THAT upon expiration of the warranty period, the City Manager is hereby authorized and directed to execute the Acknowledgement of Completion and Termination of the Public Improvement Agreement for the Model Home Access Agreement, in substantially similar form to Exhibit C, attached to this Resolution and incorporated by this reference. BE IT FUTHER RESOLVED that upon certification of the City Manager, the Finance Director is authorized and directed to take the actions necessary to accept the Model Home Access Improvements, defined in the Agreement, as a capital assets of the City with a current book value of $1,809,448.00. DULY AND REGULARLY ADOPTED this 25th day of September 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: JoAnne M. Buergler, City Clerk Attachments: Exhibits A, B and C AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (2) 2018-123 EXHIBIT A TO RESOUTION CERTIFICATE OF COMPLETION SOUTHEAST ROHNERT PARK SPECIFIC PLAN MODEL HOME ACCESS IMPROVEMENTS I, Mary Grace Pawson, City Engineer of the City of Rohnert Park, California, do hereby certify that the work and improvements hereinafter described, the contract for doing which was entered into by and between the City of Rohnert Park and Redwood Equities Investments LLC. dated January 26, 2016, was completed to my satisfaction on September 1, 2018. That said work and improvements generally consisted of the construction of underground utility improvements within the boundaries of Southeast Rohnert Park Phase 1, as more particularly described in the plans and specifications approved by the City Engineer of Rohnert Park on December 14, 2015 and February 8, 2016. DATED: , 2018 City Engineer EXHIBIT A TO RESOUTION Return to: City Engineer City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 NOTICE OF COMPLETION SOUTHEAST ROHNERT PARK SPECIFIC PLAN MODEL HOME ACCESS IMPROVEMENTS NOTICE IS HEREBY GIVEN by the City of Rohnert Park, owner, a municipal corporation located in Sonoma County, State of California, with its principal offices at City Hall, 130 Avram Avenue, Rohnert Park, California 94928 of the following: That I, Mary Grace Pawson, City Engineer of the City of Rohnert Park, California on the day of September, 2018, did file with the City Clerk of the City of Rohnert Park, my Certificate of Completion of the following described work, which was completed under a Public Improvement Agreement between the City of Rohnert Park and Redwood Equities LLC dated January 26, 2016 in accordance with the plans and specifications for said work filed with the City Clerk and approved by the Rohnert Park City Council. That said work and improvements were completed on September 1, 2018, and that the name of the surety on the contractor's bond for labor and materials on said project is Philadelphia Indemnity Insurance Company (Bond No. 1535200007). That said work and improvements generally consisted of the construction of underground utility improvements within the boundaries of Southeast Rohnert Park Phase 1, as more particularly described in the plans and specifications approved by the City Engineer of Rohnert Park on December 14, 2015 and February 8, 2016. Dated: September, _, 2018. CITY OF ROHNERT PARK Mary Grace Pawson, P.E. City Engineer The undersigned certifies that she is authorized to and does make this verification on behalf of the City of Rohnert Park; that she has read the foregoing notice and knows the contents thereof, and that the undersigned declares under penalty of perjury that the foregoing is true and correct to the best of her knowledge. Executed on this _ day of September, 2018, at Rohnert Park, California. CITY OF ROHNERT PARK Mary Grace Pawson, P.E. City Engineer Exhibit B to Resolution CERTIFICATE OF ACCEPTANCE SOUTHEAST ROHNERT PARK SPECIFIC PLAN MODEL HOME ACCESS IMPROVEMENTS This is to certify that the interest in that certain infrastructure described in the Public Improvement Agreement for the Southeast Rohnert Park Specific Plan Model Home Access Improvements, by and between the City of Rohnert Park and Redwood Equities LLC is hereby accepted by the City Manager on behalf of the grantee pursuant to authority conferred by Resolution No. 2018-_ of the City Council of the City of Rohnert Park adopted on September 25, 2018. Dated: , 2018 By: ATTEST: By: JoAnne Buergler, City Clerk Darrin Jenkins, City Manager Authorized by City Council Resolution 2018-_ adopted on September 25, 2018 ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF ) On , 20, before me, the undersigned, personally appeared ( ) personally known to me ( ) proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) (is/are) subscribed to the within instrument and acknowledged to me that (he/she/they) executed the same in (his/her/their) authorized capacity(ies), and that by (his/her/their) signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal: Signature RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928-2486 Attn: City Clerk EXHIBIT C TO RESOLUTION THE AREA ABOVE IS RESERVED FOR RECORDER'S USE ACKNOWLEDGEMENT OF COMPLETION AND TERMINATION OF PUBLIC IMPROVEMENT AGREEMENT FOR THE MODEL HOME ACCESS IMPROVEMENTS This Acknowledgement of Completion and Termination of Public Improvements Agreement (the "Acknowledgement") is entered into as of , 2018, by the City of Rohnert Park, a California municipal corporation ("City"), in favor of the Redwood Equities Investments, LLC ("Developer"). RFCITAI S A. City and Developer, entered into that certain Public Improvement Agreement, dated January 26, 2016 and recorded on February 26, 2016 as Instrument No. 2016013718 in the Official Records of Sonoma County, California (the "Improvement Agreement ") with respect to Developer's Southeast Rohnert Park Specific Plan (the "Property"), more particularly described in Exhibit A of the Improvement Agreement. Initially capitalized terms not otherwise defined herein shall have the meaning given in the Improvements Agreement. B. City certified in that certain Notice of Completion, dated , 2018 and recorded on , 2018 as Instrument No. 2018 in the Official Records of Sonoma County, California that Developer completed all things required of Developer under the Improvement Agreement on September 1, 2018. C. City has no outstanding claims related to the Improvement Agreement, Improvements, defective labor, or defective materials furnished. D. As the Developer has completed performance under the Improvements Agreement, City desires to record a written statement acknowledging such completion and termination. NOW, THEREFORE, City hereby acknowledges and certifies as follows: 1. Termination of the Improvement Agreement. Developer has completed performance of the Improvement Agreement and the Improvement Agreement is hereby deemed terminated. 2. Survival. Section 6.1, Indemnity, of the Improvement Agreement shall survive termination as set forth therein. 3. Authority. The undersigned represents and warrants that it has the full capacity, right, power and authority to execute, and deliver this Acknowledgement, and all required actions, consents and approvals therefor have been duly taken and obtained. IN WITNESS WHEREOF, the undersigned duly executed this Acknowledgement as of the date set forth above. W ORD-LA\LN B\70378756.3 -1- EXHIBIT C TO RESOLUTION CITY: City of Rohnert Park, a municipal corporation By: Name: Darrin Jenkins Title: City Manager Authorized by City Council Resolution 2018 - adopted on September 25, 2018 APPROVED AS TO FORM: By: Name: Title: City Attorney Attest By: Name: JoAnne Buergler Title: City Clerk WORD-LA\LNB\70378756.3 -2- EXHIBIT C TO RESOLUTION A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA County of On , before me, a Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature of Notary (Affix seal here) WORD-LA\LNB\70378756.3 -3- RESOLUTION NO. 2018-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING IN PART THE SOUTHEAST ROHNERT PARK SPECIFIC PLAN PHASE 1 IN -TRACT IMPROVEMENTS, BODWAY PARKWAY IMPROVEMENTS, VALLEY HOUSE DRIVE IMPROVEMENTS, AND CAMINO COLEGIO RECYCLED WATER IMPROVEMENTS AND RELATED ACTIONS WHEREAS, on September 13, 2016, the City Council of the City of Rohnert Park adopted Resolution 2016-89, Authorizing and Approving the Public Improvement Agreement for the Southeast Rohnert Park Phase 1 In -Tract Improvements, Bodway Parkway Improvements, Valley House Drive Improvements, and Camino Colegio Recycled Water Main Improvements by and between the City of Rohnert Park and Penn Grove Mountain, LLC (Agreement); and WHEREAS, the Agreement, with an effective date of May 22, 2018, was recorded on July 2, 2018 as Instrument No. 20180147247 in the Official Records of the County of Sonoma. WHEREAS, Penn Grove Mountain LLC has completed the construction of portions of the Southeast Rohnert Park Phase 1 In -Tract Improvements (with the exception of a relocating a fire hydrant at Bodway Parkway and Wisdom Lane), Bodway Parkway Improvements, Valley House Drive Improvements, and Camino Colegio Recycled Water Main Improvements as listed in Exhibit A, which is attached to this Resolution (Partial Improvements), in accordance with the plans and specifications for the work, and provided the required warranty security, and has requested the City to accept the work; and WHEREAS, filing the Notice of Completion is the final step in the City's process to accept ownership of the improvements; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the City Engineer is authorized and directed to execute and file the Notice of Completion and related documents for the Partial Improvements, on behalf of the City of Rohnert Park, in substantially similar form to Exhibit B which is attached to this Resolution and incorporated by this reference. BE IT FURTHER RESOLVED that upon the expiration of the statutory lien period associated with the recording of the Notice of Completion, the City Manager is hereby authorized and directed to execute the Notice of Acceptance for the Partial Improvements in substantially similar form to Exhibit C, attached to this Resolution and incorporated by this reference. BE IT FUTHER RESOLVED that upon certification of the City Manager, the Finance Director is authorized and directed to take the actions necessary to accept the Partial Improvements, defined above, as capital assets of the City with a current book value of $5,448,759.00. DULY AND REGULARLY ADOPTED this 25th day of September 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: JoAnne M. Buergler, City Clerk Attachment: Exhibits A, B and C AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (2) 2018-124 EXHIBIT A PARTIAL IMPROVEMENTS Southeast Rohnert Park Phase 1 In -Tract potable and recycled water systems (except the fire hydrant at the corner of Bodway Parkway and Wisdom Lane), sewer system and storm drain system and excepting all landscaping, lighting, wall, fence, irrigation and surface improvements. 2. Southeast Rohnert Park Phase 1 Bodway Avenue potable and recycled water systems, sewer system, storm drain system and surface improvements and excepting all landscaping, irrigation, walls, signage and striping. 3. Southeast Rohnert Park Phase 1 Valley House Drive sewer system, storm drain system and surface improvements and excepting all landscape, irrigation and walls. 4. Camino Colegio recycled water system. (3) 2018-124 EXHIBIT B TO RESOUTION CERTIFICATE OF COMPLETION SOUTHEAST ROHNERT PARK SPECIFIC PLAN PHASE 1 PARTIAL IMPROVEMENTS I, Mary Grace Pawson, City Engineer of the City of Rohnert Park, California, do hereby certify that a portion of the work and improvements hereinafter described, the contract for doing which was entered into by and between the City of Rohnert Park and Penn Grove Mountain LLC dated May 22, 2018, was completed to my satisfaction on September 1, 2018. That said portion of the work and improvements generally consisted of the construction of the following: 1. Southeast Rohnert Park Phase 1 In -Tract potable and recycled water system, sewer system and storm drain system and excepting all landscaping, lighting, wall, fence, irrigation and surface improvements. 2. Southeast Rohnert Park Phase 1 Bodway Avenue potable and recycled water system, sewer system, storm drain system and surface improvements and excepting all landscaping, irrigation, walls, signage and striping. 3. Southeast Rohnert Park Phase 1 Valley House Drive sewer system, storm drain system and surface improvements and excepting all landscape, irrigation and walls. 4. Camino Colegio recycled water system. The partial improvements are particularly described in the plans and specifications approved by the City Engineer of Rohnert Park on May 30, 2017 and August 21, 2017. DATED: , 2018 City Engineer EXHIBIT B TO RESOUTION Return to: City Engineer City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 NOTICE OF COMPLETION SOUTHEAST ROHNERT PARK SPECIFIC PLAN PHASE 1 PARTIAL IMPROVEMENTS NOTICE IS HEREBY GIVEN by the City of Rohnert Park, owner, a municipal corporation located in Sonoma County, State of California, with its principal offices at City Hall, 130 Avram Avenue, Rohnert Park, California 94928 of the following: That I, Mary Grace Pawson, City Engineer of the City of Rohnert Park, California on the day of September, 2018, did file with the City Clerk of the City of Rohnert Park, my Certificate of Completion for a portion of the work, which was completed under a Public Improvement Agreement between the City of Rohnert Park and Penn Grove Mountain LLC dated May 22m 2018 in accordance with the plans and specifications for said work filed with the City Clerk and approved by the Rohnert Park City Council. That said portion of the work and improvements were completed on September 1, 2018, and that the name of the surety on the contractor's bond for labor and materials on said project is Philadelphia Insurance Company (Bond Nos. 1535200018, 1535200017 and 1535200016). That said portion of the work and improvements generally consisted of the following: Southeast Rohnert Park Phase 1 In -Tract potable and recycled water system, sewer system and storm drain system and excepting all landscaping, lighting, wall, fence, irrigation and surface improvements. 2. Southeast Rohnert Park Phase 1 Bodway Avenue potable and recycled water system, sewer system, storm drain system and surface improvements and excepting all landscaping, irrigation, walls, signage and striping. Southeast Rohnert Park Phase 1 Valley House Drive sewer system, storm drain system and surface improvements and excepting all landscape, irrigation and walls. 4. Camino Colegio recycled water system. The partial improvements are particularly described in the plans and specifications approved by the City Engineer of Rohnert Park on May 30, 2017 and August 21, 2017. Dated: September, _, 2018. CITY OF ROHNERT PARK Mary Grace Pawson, P.E. City Engineer EXHIBIT B TO RESOUTION The undersigned certifies that she is authorized to and does make this verification on behalf of the City of Rohnert Park; that she has read the foregoing notice and knows the contents thereof; and that the undersigned declares under penalty of perjury that the foregoing is true and correct to the best of her knowledge. Executed on this _ day of September, 2018, at Rohnert Park, California. CITY OF ROHNERT PARK Mary Grace Pawson, P.E. City Engineer Exhibit C to Resolution CERTIFICATE OF ACCEPTANCE SOUTHEAST ROHNERT PARK SPECIFIC PLAN PHASE 1 PARTIAL IMPROVEMENTS This is to certify that an interest in a portion of the infrastructure described in the Public Improvement Agreement for the Southeast Rohnert Park Specific In Tract and Off Site Improvements, by and between the City of Rohnert Park and Penn Grove Mountain LLC, namely: 1. Southeast Rohnert Park Phase 1 In -Tract potable and recycled water systems, sewer system and storm drain system and excepting all landscaping, lighting, wall, fence, irrigation and surface improvements 2. Southeast Rohnert Park Phase 1 Bodway Avenue potable and recycled water systems, sewer system, storm drain system and surface improvements and excepting all landscaping, irrigation, walls, signage and striping 3. Southeast Rohnert Park Phase 1 Valley House Drive sewer system, storm drain system and surface improvements and excepting all landscape, irrigation and walls 4. Camino Colegio recycled water system is hereby accepted by the City Manager on behalf of the grantee pursuant to authority conferred by Resolution No. 2018-_ of the City Council of the City of Rohnert Park adopted on September 11, 2018. Dated: , 2018 By: Darrin Jenkins, City Manager Authorized by City Council Resolution 2018-_ adopted on September 25, 2018 ATTEST: By: JoAnne Buergler, City Clerk Exhibit C to Resolution ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF On , 20, before me, the undersigned, personally appeared _ ( ) personally known to me ( ) proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) (is/are) subscribed to the within instrument and acknowledged to me that (he/she/they) executed the same in (his/her/their) authorized capacity(ies), and that by (his/her/their) signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal: Signature 01;N T Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." Catr�vnr�t" CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: September 25, 2018 Department: Public Safety Submitted By: Interim Public Safety Director Jeff Weaver Prepared By: Acting Commander Jeff Nicks ITEM NO. 7 Agenda Title: Consideration of Re -Implementation of the Department of Public Safety K9 RECOMMENDED ACTION: Approve a Resolution authorizing the Finance Director to increase appropriations in the FY 2019-19 budget by $27,550 for the Re -Implementation of the Department of Public Safety K9 Program. EXECUTIVE SUMMARY: A police dog is a valuable tool used in the performance of modern day policing. The K9 is capable of locating criminals who have otherwise escaped arrest and is willing to sacrifice their safety to protect their handler and the citizens of our community. A K9 Program will help reduce the amount of illegal narcotics on the street, locate criminals that have fled from the scene and search buildings faster and more safely. The K9 can be used in the schools and used to locate missing/ lost people. A K9 Unit has proven to be a valuable asset for the Department of Public Safety in the past. The reimplementation of the K9 Program may aid to recruitment and retention as well. This position does not require an additional position, but only specialized training for the dog and the handler. BACKGROUND: The Department of Public Safety implemented its K9 Program in 2005. Throughout the following decade we had a total of four K9's. During that time, our K9's assisted with locating lost children, building searches, suspect apprehension, and narcotics detection. In addition to the enforcement component, the K9's were used during public demonstrations for National Night Out and at our schools within our community. Due to their training efforts, our K9 Units also received many awards during local law enforcement K9 competitions. In 2016, the K9 Program was suspended and our K9 was sold to the City of Antioch. From 2005 to 2016, the Department had great success with the K9 Unit and it proved to be a valuable component of the patrol cadre. ISSUES: With any specialized unit, training is a major factor and finding the right trainer is of utmost importance. A great amount of trust is placed in a trainer. He/She must be intuitive to the needs ITEM NO. 7 of K9 and the handler. He/She also needs to be receptive to the needs of the Agency. Research has been done to find a trusted and experienced trainer. A K9 and its handler require constant training to insure they both preform at the highest level of proficiency. The training that is required to maintain this proficiency can be very demanding for the handler both physically and by the amount of time that is required on and off duty. GOALS: The overall goal of the K9 Program is to provide the agency and the community with an outstanding resource that will enhance enforcement operations and community relations. Short Term • Re-establish K9 Program. • Identify K9 Trainer. • Identify K9 Handler. • Identify K9 Agitators. • Provide training for Handler and Agitators. Long Term • Maintain K9 Program longevity. • Maintain competency and expertise through training. • Provide the Department, community, and neighboring agencies with a valuable and dependable resource. PERFORMANCE MEASUREMENTS: In order to evaluate the effectiveness of the K9 Unit, statistical data will be collected and maintained. This data will determine the K9's patrol activities and contribution. It will be incumbent upon the Handler to be proactive in their deployment of the K9. The Handler's self -initiated activity will be monitored, as well as their calls for service specifically related to K9 related activity. In addition to patrol related functions, the K9 Unit will also be required to make presentations at our local schools and to other organizations. BUDGET: Re-establishing a K9 Program does not go without cost. The initial investment may appear large, but the longevity and the resource that the position offers pays for itself over and over. W ITEM NO. 7 The following items will be necessary costs for the K9 Program: • Dual Purpose K9 (Patrol and Narcotics Trained) $9,000 onetime expense • Canine Basic Training Course $4,200 onetime expense • 200 hours over five weeks, which teaches obedience, search work, and handler protection work modeled after POST guidelines. At the completion of the Basic Course, the K9 team will be POST certified. • Canine Narcotic Training Course $4,200 onetime expense • 200 hours over five weeks, which teaches searching and indicating illegal contraband including; cocaine, methamphetamine, heroin, opium, etc. This class also provides legal updates and veterinary updates. At the completion of the Narcotics Course, the K9 team will be POST certified. • Retrofit Patrol Car to accommodate K9 Cage $5,200 onetime expense • Monthly Proficiency Training $2,000 annually • Once a month 10 hour training. This training includes; problem solving, knowledge refresher, and teaching new tasks to the K9 handler. • K9 Handler Stipend $3,000 annually • Food and Grooming $600 annually • Veterinarian $1,000 annually A Rohnert Park resident offered to donate funds to purchase the dog, another Rohnert Park resident offered to donate funds for the annual veterinarian expenses and 49er Pet Supply will cover the cost of food. Previously acquired K9 equipment will be reused to further reduce start-up costs. Smaller equipment items for the Handler and the K9 will need to be purchased. They are not detailed in this report and can be absorbed in the existing Public Safety budget. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends the city council adopt a resolution authorizing the Finance Director to increase appropriations in the Department of Public Safety FY 2018-19 budget by $27,550 for the re -implementation of the K9 Program. 2. Alternative: Staff also considered not authorizing the appropriations, however, this is not recommended considering the amount of the initial outlay for the program. RECOMMENDATION: It is my recommendation that the Rohnert Park Department of Public Safety proceed with the re- implementation of the K9 Program. This program will have an immediate impact on our Community Oriented Policing efforts, as well as being a resource for the Patrol Division. The 3 ITEM NO. 7 K9 Program will help with recruiting and retention as it provides yet another option for an officer's career. CONCLUSION: In recent staff surveys it was expressed that the K9 is a vital tool for enhancing our patrol efforts. A K9 Unit was also recommended in the CPSM Report. There is an identified need for a K9 Program to be re-established at the Department of Public Safety. Current staffing levels are on the rise and calls for service are increasing. A K9 Unit would help with morale by re-establishing a specialty position. It would help with the efficiency and productivity of patrol operations and provide a necessary resource that we've been without for the last two years. In today's law enforcement climate, a K9 Unit can and will prove to be an added measure of safety and security to our officers and the members of our community. FISCAL IMPACT/FUNDING SOURCE: Initial Start -Up Costs for FY: 2018-2019 are estimated at $27,550, of which $9,750 may be funded by donations. On-going annual costs for FY 2019-2020 are estimated at $6,600, of which $1,000 may be funded by donation. On-going annual costs include training ($2,000), K9 handler incentive pay ($3,000), dog food ($600), and veterinarian services ($1,000). These costs may increase over time due to inflation and negotiated changes to the Rohnert Park Public Safety MOA and will be budgeted annually. The cost of the aforementioned program is estimated to be $27,550 for FY 2018-2019. To implement the program, additional funds would have to be allocated to the Department of Public Safety budget. Transient occupancy tax receipts are tracking higher than expected and the corresponding revenue line item in the budget can be increased by $27,550 to maintain a balanced budget for FY2018-2019. There has been interest by members of the Rohnert Park community to assist with the funding of the K9 Program (purchase of K9, training and reoccurring veterinarian costs). This would reduce the initial outlay. Department Head Approval Date: 09/10/2018 Finance Director Approval Date: 09/17/18 City Attorney Approval Date: 09/17/18 City Manager Approval Date: 09/17/18 Attachments (list in packet assembly order): 1. Resolution. 2 RESOLUTION NO. 2018-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE FINANCE DIRECTOR TO INCREASE APPROPRIATIONS IN THE FY 18-19 BUDGET BY $27,550 FOR THE RE -IMPLEMENTATION OF THE DEPARTMENT OF PUBLIC SAFETY K9 PROGRAM WHEREAS, the City Council of the City of Rohnert Park adopted the FY 2018-19 Budget on June 12, 2018; and, WHEREAS, the City Council has the authority to amend the budget; and, WHEREAS, a police dog is a valuable tool used in the performance of modern day policing; and, WHEREAS, a K9 Program will help reduce the amount of illegal narcotics on the street, locate criminals that have fled from the scene and search buildings faster and more safely and, WHEREAS, the K9 Program does not require an additional position, it requires only specialized training for the dog and the handler; and, WHEREAS, in order to evaluate the effectiveness of the K9 Unit, statistical data will be collected and maintained; and, WHEREAS, it is estimated that start up and first year costs will be $27,550; and, WHEREAS, there are insufficient funds in the FY 2018-19 Public Safety Budget; and, WHEREAS, it is projected that the City will have unanticipated Transient Occupancy Tax (TOT) revenue in FY 18-19 that is sufficient to cover the cost of the K9 Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the foregoing recitals are true and correct and that it does hereby authorize the Finance Director to increase appropriations for FY 2018-19 by $27,550 within various accounts to fund the K9 Program. DULY AND REGULARLY ADOPTED this 25th day of September, 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: JoAnne M. Buergler, City Clerk AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES:( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 2 2018-125 ITEM NO. 8 °y, NER7 PAR Mission Statement "We Care for Our Residents by Working Together to Build a 9 62 Better Community for Today and Tomorrow. " SAL CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: September 25, 2018 Department: Development Services Submitted By: Mary Grace Pawson, Development Services Director Prepared By: Eydie Tacata, Management Analyst Agenda Title: Public Hearing - Establishment of University District Specific Plan Reimbursement Fee RECOMMENDED ACTION: Conduct a Public Hearing and adopt resolution to establish University District Specific Plan Reimbursement Fee to recover the costs incurred by initial developer of the University District Specific Plan for the preparation, adoption, and administration of the specific plan, including costs pursuant to CEQA. BACKGROUND: From 2001 through 2006 the University District, LLC, and Vast Oak Properties L.P. (collectively, "University District Developer") sought project entitlements from the City of Rohnert Park for a General Plan Amendment, Specific Plan, Environmental Impact Report ("EIR"), rezoning, tentative maps, development area plans, and annexation of about 300 acres comprising the University District Specific Plan area. The University District Developer incurred consultant, legal and City processing costs in connection with these entitlements, as well as specific plan implementation costs including the development of the Public Facilities Finance Plan and Maintenance Annuity Fee program, and costs pursuant to CEQA including the Water Supply Assessment and defense thereof. The University District Developer controls the majority of the 300 acre specific plan, however, approximately 40 acres of the Specific Plan Area is owned by other parties. Both state law and the City's the Municipal Code outline processes for establishing and administering a "specific plan reimbursement fee", which provide a mechanism for subsequent developers to reimburse the original developer for costs that benefit all property owners. ANALYSIS: Specific plans encourage the orderly development of areas to be annexed into the City. State law and our municipal code recognize that sometimes a city or an interested property owner will pursue a specific plan and also front the costs of the process. All properties in the specific plan benefit from the work funded by the initial developer. The University District Developer financed the specific plan with the expectation that their costs would be reimbursed by the benefiting property owners when they developed. Section 4.14 of the Development Agreement between the City and the University District Developer, commits the City "to use good faith, diligent efforts to cause the owners and/or developers of Additional Parcels, upon development of such properties to reimburse Developer for their fair share (determined by land area) of the Specific Plan Processing Costs...". Both State Law and the Rohnert Park Municipal Code provide the authority and mechanism by which the City can collect such reimbursement for the University District Developer. California ITEM NO. 8 Government Code Section 65456 allows that the City Council "after adopting a specific plan, may impose a specific plan fee upon persons seeking governmental approvals which are required to be consistent with the specific plan. The fees shall be established so that, in the aggregate, they defray but as estimated do not exceed, the cost of preparation, adoption, and administration of the specific plan, including costs incurred pursuant to Division 13 (commencing with Section 21000) of the Public Resources Code." Rohnert Park Municipal Code 17.06.450 allows the City Council to adopt by resolution, a fee schedule for "costs incurred in the preparation, adoption, and implementation of a specific plan including the preliminary application and costs incurred pursuant to CEQA." Through April 30, 2018, the University District Developer spent over $3.79 million on preparation, adoption, and administration of the specific plan including costs pursuant to CEQA. They have provided documentation for all costs for which reimbursement is requested, which includes consultant costs for planning, engineering, and legal services, as well as City charges for specific plan processing activities. Section 4.14 of the Development Agreement indicates that fair share of the specific plan processing costs is determined by land area. Table 1 below shows the property owners, acreage owned, percentage of property owned in UDSP, and the resulting fair share amount of specific plan processing costs attributable to those properties: Table 1: Property Owned in the University District Specific Plan Area and Fair Share of Specific Plan Processing Costs W Percentage Fair Share Amount Property Owner Parcel Nos. Property of University of Specific Plan Acreage District Specific Processing Costs Plan area University District, LLC 047-131-026 7.0 2.33% $88,316.21 University District, LLC 047-131-027 27.34 9.09% $344,546.93 159-550-007, 159-550-008 159-560-001 through -032 159-570-001 through -052 Vast Oak Properties, 159-580-001 through -112 L. P. 159-590-001 through -116 226.58 75.37% $2,856,820.92 159-600-001 through -116 159-620-001 through -044 159-630-001 through -078 159-640-001 through -115 159-650-001 through -085 Milton T. Gee Trust 045-253-009 1.74 0.58% $21,984.30 Milton T. Gee Trust 045-253-010 1.73 0.58% $21,984.29 Milton T. Gee Trust 045-253-011 1.73 0.58% $21,984.29 Milton T. Gee Trust 045-253-012 1.74 0.58% $21,984.30 Cory S. and Windy L. 045-253-007 3.06 1.02% $38,662.03 Creath Trust Cotati Rohnert Park Portion of 29.69 9.87% $374,112.01 Unified School District 045-253-018 Total 300.61 100% $3,790,395.28 Acres W ITEM NO. 8 While the majority of the land in the UDSP is owned by, or will be developed by, the University District Developer (Vast Oak Properties, L.P., and University District LLC), there are approximately 39.69 acres owned by entities from which the University District Developer would like to receive reimbursement, at the time of development. The Municipal Code ensures that specific plan reimbursement fees are due when a benefitting property develops and not before then. For example, the reimbursement share calculated for the Cotati Rohnert Park Unified School District, would only be due if the school district pursued development of this property as envisioned by the University District Specific Plan (which contemplates low density residential housing on the site). As long as the property remains undeveloped or is developed exclusively for school purposes, no reimbursement would be due. The attached resolution establishes the University District Specific Plan Reimbursement Fee ("UDSP Reimbursement Fee"). The UDSP Reimbursement Fee is allocated to each parcel. As provided by the Municipal Code, the UDSP Reimbursement Fee is due and payable prior to the issuance of a building permit, or at time of application of subdivision map or parcel map, whichever comes first. The fee revenues collected by the City will be disbursed to the University District Developer within a reasonable time of being received by the City. STRATEGIC PLAN ALIGNMENT: The recommended option is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. OPTIONS: Hold a Public Hearing and adopt resolution approving the University District Specific Plan Reimbursement Fee. Staff recommends that the City Council hold a public hearing and adopt the attached resolution to establish the fee. The City is compelled by the Development Agreement to make a diligent effort toward having the subsequent developers of properties in the University District Specific Plan reimburse the University District Developer for their proportionate share of specific plan costs and establishing a reimbursement fee will ensure that the City meets this commitment. This is the recommended action. 2. Do not establish the University District Specific Plan Reimbursement Fee at this time. The Municipal Code specifically identifies the two milestones in development for collection of this fee: application for a subdivision or parcel map and building permit issuance. Collecting reimbursement fee from the remaining developers of the University District would be far more difficult after their milestones are reached. It is anticipated that within the calendar year, one of the UDSP developers will achieve these milestones for their project. For this reason, delaying the establishment of this fee — or not establishing it all — is not recommended. FISCAL IMPACT/FUNDING SOURCE: There is no direct fiscal impact to the City from this action. The staff time required to establish the fee is covered by the City's reimbursement agreement with the University District Developer. Fee revenue will be deposited in a special revenue fund and used to reimburse the University District Developer, upon receipt. Because the timing of these receipts is outside of the City's ITEM NO. 8 control, the resolution provides the Finance Director with the authority to adjust the budget and appropriations from this fund in order to make the reimbursements when revenue is received. Department Head Approval Date: 09/10/2018 City Attorney Approval Date: 09/12/2018 Finance Director Approval Date: 09/12/2018 City Manager Approval Date: 09/17/2018 Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A to the Resolution: University District Specific Plan Processing Costs as of July 31, 2018 al RESOLUTION NO. 2018-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ESTABLISHING UNIVERSITY DISTRICT SPECIFIC PLAN REIMBURSEMENT FEE WHEREAS, University District, LLC, and Vast Oak Properties L.P (collectively, "Developer") submitted applications to the City of Rohnert Park for a General Plan Amendment, Specific Plan, Environmental Impact Report (`BIR"), rezoning, tentative maps, development area plans, and annexation of certain properties consisting of approximately 300.61 acres, located on each side of Hinebaugh Creek, south of Keiser Avenue, west of Petaluma Hill Road, and north of Copeland Creek; and WHEREAS, the Developer incurred costs for the preparation of the University District Specific Plan ("Specific Plan"), Environmental Impact Report ("EIR") for the Specific Plan; and approval and administration of the Specific Plan, including costs incurred pursuant to CEQA; and WHEREAS, Section 4.14 of the Development Agreement between the City of Rohnert Park and the University District Developer commits the City to using its best efforts to secure reimbursement for Developer for the costs of preparing the Specific Plan exceeding the Developer's fair share; and WHEREAS, California Government Code Section 65456 and Rohnert Park Municipal Code Section 17.06.450 provide the City with the authority to establish a "specific plan reimbursement fee" in order to meet this reimbursement obligation; and WHEREAS, the Developer has submitted documentation of the total costs for the preparation, approval and administration of the Specific Plan which totaled $3,790,395.28 as of July 31, 2018, as well as Developer's proportionate share of such costs, and such costs are detailed in Exhibit A: University District Specific Plan Processing Costs as of July 31, 2018; and WHEREAS, neither the Developer nor the City anticipate that any additional costs will be incurred for the preparation of the Specific Plan; and WHEREAS, the City Council finds and determines as follows: A. The Specific Plan was prepared and adopted by the City to facilitate the orderly and systematic development of the Specific Plan Area through the establishment of a comprehensive planning program consistent with the Rohnert Park General Plan. B. Persons or entities seeking to develop projects in the Specific Plan Area derive substantial benefits from the preparation and adoption of the University District Specific Plan, in that: 1. Environmental documents prepared in connection with the University District Specific Plan, including the EIR and additional environmental review documents prepared in connection with Developer's application, reduce the scope and cost of subsequent environmental review that otherwise would be required in connection with Specific Plan Area development projects; 2. Preparation of the Specific Plan substantially reduces the scope and cost of planning review otherwise required in connection with Specific Plan Area developments projects; 2018-126 C. California Government Code Section 65456 allows that the City Council "after adopting a specific plan, may impose a specific plan fee upon persons seeking governmental approvals which are required to be consistent with the specific plan. The fees shall be established so that, in the aggregate, they defray but as estimated do not exceed, the cost of preparation, adoption, and administration of the specific plan, including costs incurred pursuant to Division 13 (commencing with Section 21000) of the Public Resources Code." D. Rohnert Park Municipal Code 17.06.450 allows the City Council to adopt by resolution, a fee schedule for "costs incurred in the preparation, adoption, and implementation of a specific plan including the preliminary application and costs incurred pursuant to CEQA." E. Through July 31, 2018, the Developer incurred $3,790,395.28 in costs documented in Exhibit A: University District Specific Plan Processing Costs as of July 31, 2018. F. The costs shown in Exhibit A are reimbursable costs pursuant to California Government Code Section 65456 and Rohnert Park Municipal Code 17.06.450. G. Timely notice of a public hearing was published in the Community Voice beginning on September 14 and in the manner required Government Code section 6062a and 66018, and the City Council held a public hearing on September 25, 2018 regarding the establishment of a specific plan fee. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT PARK DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the above recitations are true and correct. Section 2. Environmental Review. The adoption of this Resolution is exempt from the California Environmental Quality Act as this action is not considered a "project" as defined in California Code of Regulations, Title 14, Chapter 3, Article 20, Section 15378(a): (a) "Project" means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment,... Section 3. Fee Established. The University District Specific Plan Reimbursement Fee ("University District Reimbursement Fee") is established to reimburse the City and Developer for expenses exceeding Developer's proportionate share associated with preparing and adopting the University District Specific Plan, including costs incurred pursuant to CEQA for the University District Specific Plan. Section 4. The University District Reimbursement Fee is a permit processing fee to reimburse the City and Developer for costs incurred in the adoption of the University District Specific Plan. It is not a monetary exaction for the purposes of defraying the costs of public facilities. Payment of the University District Reimbursement Fee is in addition to any applicable fee(s) which may be imposed to offset impacts to public facilities. Section 5. Amount of Fee. The University District Reimbursement Fee charged for each parcel is a prorated amount in accordance with the applicant's relative benefit derived from the specific plan, as nearly as can be estimated. For the purposes of estimating relative benefit, the amount of the University District Reimbursement Fee is based on a prorated share of acreage within the total University District Specific Plan acreage. The amount of the University District Reimbursement Fee allocated to each parcel is calculated as follows: 2 2018-126 Allocation of University District Specific Plan Reimbursement Fee The following formula shall be used to allocate the Reimbursable Costs over all acreage anticipated to be developed within the Specific Plan: Parcel Acreage Total Acreage = Percentage Share of Reimbursable Costs Reimbursable costs Specific Plan Costs incurred by Developer as of July 31, 2018: $3,790,395.28 Percentage Share of University District Specific Plan Costs and Resulting Fee Amount Section 6. Time of Payment. The University District Reimbursement Fee shall be due and payable prior to the issuance of a building permit, or at time of application of subdivision map or parcel map, whichever comes first. Section 7. Uses of Fee Revenue. Revenue generated from the University District Reimbursement Fee shall be used only to reimburse the Developer for costs incurred in the preparation and adoption of the University District Specific Plan and costs incurred pursuant to CEQA for the University District Specific Plan in excess of Developer's proportionate share. 3 2018-126 Percentage Fair Share Property Owner Parcel Nos. Pro ert p y of University Amount of Specific Plan Acreage District Specific Processing Plan area Costs University District, 047-131-026 7.0 2.33% $88,316.21 LLC University District, 047-131-027 27.34 9.09% $344,546.93 LLC 159-550-007, 159-550-008 159-560-001 through -032 159-570-001 through -052 159-580-001 through -112 Vast Oak Properties, 159-590-001 through -116 L.P. 226.58 75.37% $2,856,820.92 159-600-001 through -116 159-620-001 through -044 159-630-001 through -078 159-640-001 through -115 159-650-001 through -085 Milton T. Gee Trust 045-253-009 1.74 0.58% $21,984.30 Milton T. Gee Trust 045-253-010 1.73 0.58% $21,984.29 Milton T. Gee Trust 045-253-011 1.73 0.58% $21,984.29 Milton T. Gee Trust 045-253-012 1.74 0.58% $21,984.30 Cory S. and Windy L. 045-253-007 3.06 1.02% $38,662.03 Creath Trust Cotati Rohnert Park Portion of 29.69 9.87% $374,112.01 Unified School District 045-253-018 300.61 Total 100% $3,790,395.28 Acres Section 6. Time of Payment. The University District Reimbursement Fee shall be due and payable prior to the issuance of a building permit, or at time of application of subdivision map or parcel map, whichever comes first. Section 7. Uses of Fee Revenue. Revenue generated from the University District Reimbursement Fee shall be used only to reimburse the Developer for costs incurred in the preparation and adoption of the University District Specific Plan and costs incurred pursuant to CEQA for the University District Specific Plan in excess of Developer's proportionate share. 3 2018-126 Section 8. Creation of Fee Account and Budget Authority. University District Reimbursement Fees collected shall be deposited in a restricted account maintained by the City. Revenue within this account shall be used solely for the purpose set forth by this Resolution. Upon receipt of fee revenue, the Finance Director is authorized to make appropriations and increase budgeted revenue as necessary to make the reimbursements authorized by this Resolution. Once monies in the account are disbursed to reimburse the Developer for its costs incurred, the remaining monies, which may include interest accrued thereon, shall be unrestricted revenue of the City. Section 9. Refunds. No applicant shall be entitled to a refund of the University District Reimbursement Fee collected if, for any reason, development subject to the University District Reimbursement Fee does not proceed. Section 10. Amendments to Fee. This fee may be reviewed and amended by resolution from time to time as provided by Rohnert Park Municipal Code 17.06.450. Section 11. Effective Date. The Effective date for the Specific Plan Fee shall be sixty (60) days from adoption, pursuant to Government Code section 66017(a). Section 12. Severability. If any action, subsection, sentence, clause or phrase of this Resolution or the fees levied by this Resolution shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this Resolution or the fees levied by this Resolution that can be given effect without the invalid provisions. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park on this 25th day of September, 2018. ATTEST: JoAnne M. Buergler, City Clerk Attachment: Exhibit A CITY OF ROHNERT PARK Pam Stafford, Mayor AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) 4 2018-126 EXHIBIT A TO RESOLUTION University District Specific Plan Processing Costs as of July 31, 2018 Date Expense Amount Company / Agency Activities toward preparation, adoption, and administration of the specific plan, including costs pursuant to CEQA 11/26/01 $ 2,500.00 City of Rohnert Park Preliminary Specific Plan 02/01/02 $ 10,965.22 Dahlin Group Preliminary Specific Plan 02/20/02 $ 5,709.90 Dahlin Group Preliminary Specific Plan 04/09/02 $ 785.96 Dahlin Group Preliminary Specific Plan 06/18/02 $ 3,725.50 Dahlin Group Specific Plan 07/08/02 $ 41,736.38 City of Rohnert Park PFFP 07/22/02 $ 10,422.45 Bingham McCutchen EIR 08/01/02 $ 3,122.35 Dahlin Group Specific Plan 08/21/02 $ 2,057.89 Dahlin Group Specific Plan 09/18/02 $ 6,738.77 Bingham McCutchen EIR, Specific Plan 10/09/02 $ 4,910.00 Dahlin Group Specific Plan 10/22/02 $ 6,663.45 Bingham McCutchen EIR, Specific Plan 11/13/02 $ 450.00 Dahlin Group Specific Plan 11/15/02 $ 858.01 Bingham McCutchen EIR, CEQA, GPA 11/20/02 $ 3,953.39 Bingham McCutchen EIR, CEQA, GPA 12/02/02 $ 22,517.11 Mackay & Somps Specific Plan 12/11/02 $ 1,067.15 Mackay & Somps Specific Plan 01/03/03 $ 4,000.00 City of Rohnert Park Specific Plan 02/28/03 $ 12,079.30 Bingham McCutchen EIR, Specific Plan 03/05/03 $ 2,397.00 Bingham McCutchen EIR, Specific Plan 03/10/03 $ 8,135.00 Mackay & Somps Specific Plan 03/31/03 $ 8,702.48 Bingham McCutchen CEQA, annexation 03/31/03 $ 3,751.48 Bingham McCutchen EIR 04/23/03 $ 8,015.50 Mackay & Somps Specific Plan 05/20/03 $ 7,029.60 Bingham McCutchen EIR 05/23/03 $ 16,415.29 Bingham McCutchen EIR, annexation 06/24/03 $ 16,162.13 Bingham McCutchen EIR, Specific Plan 07/01/03 $ 34,599.19 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 07/07/03 $ 10,456.05 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 07/31/03 $ 6,746.77 Bingham McCutchen EIR, annexation, Specific Plan 08/18/03 $ 38,666.45 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 08/28/03 $ 9,879.12 Bingham McCutchen EIR, annexation 09/08/03 $ 12,998.78 Mackay & Somps EIR, Tentative Map, Grading/Improvement studies 10/14/03 $ 8,464.77 Mackay & Somps Specific Plan, EIR, Tentative Map 10/29/03 $ 20,260.96 Bingham McCutchen EIR, Specific Plan 11/03/03 $ 16,250.17 Bingham McCutchen EIR, annexation, Specific Plan 11/03/03 $ 50,000.00 City of Rohnert Park EIR 11/14/03 $ 15,188.28 Bingham McCutchen EIR, annexation 11/14/03 $ 20,609.00 Mackay & Somps EIR, Tentative Map, Grading/Improvement studies 12/08/03 $ 16,166.00 Mackay & Somps EIR, Tentative Map, Grading/Improvement studies 12/16/03 $ 24,599.16 Bingham McCutchen EIR, Specific Plan, CEQA, annexation 01/27/04 $ 8,152.40 Bingham McCutchen EIR, Specific Plan 02/17/04 $ 24,696.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 02/24/04 $ 17,065.67 Bingham McCutchen EIR, Specific Plan 03/02/04 $ 50,000.00 City of Rohnert Park EIR 03/17/04 $ 50,000.00 City of Rohnert Park EIR 03/22/04 $ 20,282.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 03/23/04 $ 12,044.91 Bingham McCutchen EIR, Specific Plan 04/19/04 $ 20,159.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 04/30/04 $ 33,739.62 Bingham McCutchen EIR, Specific Plan, CEQA 04/30/04 $ 14,021.17 Bingham McCutchen PFFP, EIR 05/18/04 $ 8,580.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 05/25/04 $ 23,074.52 Bingham McCutchen EIR, Specific Plan, CEQA 06/03/04 $ 4,278.40 City of Rohnert Park IPFFP 06/14/04 $ 10,411.00 Mackay & Somps EIR, Tentative Map, Grading/Improvement studies 06/16/04 $ 10,000.00 City of Rohnert Park Specific Plan 07/22/04 $ 17,262.29 Bingham McCutchen PFFP, EIR 1 EXHIBIT A TO RESOLUTION University District Specific Plan Processing Costs as of July 31, 2018 Date Expense Amount Company / Agency Activities toward preparation, adoption, and administration of the specific plan, including costs pursuant to CEQA 07/26/04 $ 9,073.00 Mackay & Somps EIR, Grading/Improvement studies 08/02/04 $ 10,161.00 Mackay & Somps EIR, Tentative Map, Grading/Improvement studies 08/24/04 $ 20,507.46 Bingham McCutchen PFFP, EIR, CEQA 08/30/04 $ 24,000.00 City of Rohnert Park WSA 09/10/04 $ 24,019.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 09/27/04 $ 6,561.09 Bingham McCutchen EIR 10/18/04 $ 4,688.25 City of Rohnert Park PFFP 10/25/04 $ 22,483.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 10/31/04 $ 10,415.68 Bingham McCutchen EIR, annexation 11/05/04 $ 22,112.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 11/16/04 $ 50,000.00 City of Rohnert Park EIR 12/13/04 $ 27,539.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 12/20/04 $ 34,948.95 Bingham McCutchen EIR, annexation 12/20/04 $ 16,486.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 12/31/04 $ 24,415.53 Bingham McCutchen EIR, annexation 01/24/05 $ 21,602.00 Mackay & Somps EIR, Tentative Map, WQ/Detention basin design 01/31/05 $ 28,802.03 Bingham McCutchen EIR, annexation 02/14/05 $ 44,851.00 City of Rohnert Park WSA 02/15/05 $ 2,280.00 Mackay & Somps Specific Plan, Tentative Map, Grading/Improvement studies 02/18/05 $ 23,525.68 Bingham McCutchen EIR, annexation 02/22/05 $ 25,232.00 Mackay & Somps Specific Plan, EIR, Grading/Improvement studies 03/07/05 $ 26,328.00 Mackay & Somps Specific Plan, EIR, Tentative Map, Grading/Improvement studies 03/08/05 $ 75,536.80 City of Rohnert Park EIR 03/23/05 $ 8,227.94 Bingham McCutchen EIR 04/11/05 $ 20,658.00 Mackay & Somps Specific Plan, Grading/Improvement studies, WQ/Detention basin design 04/29/05 $ 5,381.15 Bingham McCutchen EIR, Specific Plan 05/10/05 $ 15,784.00 Mackay & Somps Specific Plan, Grading/Improvement studies, Tentative Map, WQ/Detention basin design 05/17/05 $ 8,699.60 Bingham McCutchen EIR, annexation, CEQA 05/20/05 $ 7,500.00 City of Rohnert Park EIR 06/08/05 $ 12,690.00 City of Rohnert Park EIR 06/13/05 $ 4,263.00 Mackay & Somps Grading/Improvement studies, Tentative Map, WQ/Detention basin design 06/24/05 $ 22,112.70 Bingham McCutchen EIR, annexation, CEQA 07/11/05 $ 19,033.00 Mackay & Somps EIR, Tentative Map, Grading/Improvement studies 07/25/05 $ 29,820.86 Bingham McCutchen EIR, annexation, CEQA 08/15/05 $ 11,974.00 Mackay & Somps EIR, Tentative Map, Grading/Improvement studies 08/19/05 $ 10,737.01 Bingham McCutchen EIR, annexation 08/24/05 $ 89,618.00 City of Rohnert Park EIR 09/07/05 $ 2,478.00 Mackay & Somps Tentative Map, Grading/Improvement studies 09/14/05 $ 2,218.00 Mackay & Somps Tentative Map, Grading/Improvement studies 09/16/05 $ 1,123.75 City of Rohnert Park EIR 09/26/05 $ 26,938.55 Bingham McCutchen EIR, annexation, CEQA 10/31/05 $ 30,351.92 Bingham McCutchen EIR, annexation, CEQA 11/21/05 $ 88,413.14 Bingham McCutchen WSA, EIR, annexation, Specific Plan 12/20/05 $ 50.00 City of Rohnert Park EIR 12/23/05 $ 56,414.47 Bingham McCutchen WSA, EIR, annexation, Specific Plan 01/18/06 $ 50,470.00 Mackay & Somps Specific Plan, Grading/Improvement studies, Tentative Map 01/30/06 $ 35,418.32 Bingham McCutchen WSA, EIR, PFFP, CEQA 02/22/06 $ 57,435.54 Bingham McCutchen WSA, EIR, PFFP 02/22/06 $ 26,914.00 Mackay & Somps Specific Plan, Grading/Improvement studies, Tentative Map 03/27/06 $ 80,796.21 Bingham McCutchen WSA, EIR 04/25/06 $ 2,034.00 Mackay & Somps Specific Plan, Grading/Improvement studies, Tentative Map 04/27/06 $ 58,512.28 Bingham McCutchen WSA, EIR 05/16/06 $ 6,795.00 Mackay & Somps Specific Plan, EIR, Tentative Map 05/23/06 5 76,126.12 Bineham McCutchen WSA. EIR, Specific Plan. GPA. CEQA 2 EXHIBIT A TO RESOLUTION University District Specific Plan Processing Costs as of July 31, 2018 Date Expense Amount Company / Agency Activities toward preparation, adoption, and administration of the specific plan, including costs pursuant to CEQA 05/25/06 $ 10,716.00 City of Rohnert Park PFFP 06/30/06 $ 71,061.89 Bingham McCutchen EIR, Specific Plan, WSA 07/10/06 $ 46,720.00 City of Rohnert Park WSA 07/24/06 $ 29,287.32 City of Rohnert Park PFFP 07/28/06 $ 43,356.88 Bingham McCutchen WSA, EIR 08/24/06 $ 69,309.92 Bingham McCutchen WSA, EIR 09/26/06 $ 46,031.00 Bingham McCutchen WSA, EIR 10/27/06 $ 29,684.00 Bingham McCutchen WSA, EIR 11/14/06 $ 4,966.00 Mackay & Somps Specific Plan, EIR 11/22/06 $ 54,165.40 Bingham McCutchen WSA, EIR 12/01/06 $ 22,746.66 City of Rohnert Park WSA 12/13/06 $ 1,680.40 Bingham McCutchen EIR, annexation 01/02/07 $ 708,523.08 City of Rohnert Park Various 02/27/07 $ 12,148.10 Bingham McCutchen WSA, EIR, annexation, Specific Plan 03/27/07 $ 15,240.18 Bingham McCutchen WSA, EIR, annexation, CEQA 04/02/07 $ 137,045.21 City of Rohnert Park WSA 04/02/07 $ 7,381.04 City of Rohnert Park PFFP 04/03/07 $ (25,063.04) City of Rohnert Park WSA (refund as a result of recalculation of WSA cost fair share) 04/20/07 $ 51,463.55 Bingham McCutchen WSA, EIR 06/19/07 $ 29,474.57 Bingham McCutchen EIR, annexation 07/19/07 $ 2,068.80 Bingham McCutchen WSA, EIR 08/13/07 $ 2,664.00 Bingham McCutchen WSA, EIR 11/09/07 $ 8,561.92 City of Rohnert Park Annexation 01/09/08 1 $ 82,831.37 1 City of Rohnert Park IWSA 02/23/10 1 $ 80,252.01 City of Rohnert Park ISpecific Plan, annexation, EIR, WSA, PFFP TOTALI $ 3,790,395.28 Abbreviations: CEQA California Environmental Quality Act, includes tasks performed to comply with CEQA EIR Environmental Impact Report (includes Draft EIR, Final EIR, Mitigation and Monitoring Plan) GPA General Plan Amendment PFFP Public Facilities Finance Plan WSA Water Supply Assessment (includes WSA and defense of WSA) 3 NOTICE OF PUBLIC HEARING PURSUANT TO GOVERNMENT CODE SECTIONS 66016 AND 66018, NOTICE IS HEREBY GIVEN that the City Council of the City of Rohnert Park will be holding a PUBLIC HEARING. WHERE: Rohnert Park City Hall — Council Chamber 130 Avram Avenue Rohnert Park, California WHEN: Tuesday, September 25, 2018, at the hour of 6:00 p.m. or as soon thereafter as the matter is reached on the agenda PURPOSE: To consider adoption of a resolution regarding the University District Specific Plan Reimbursement Fee All persons interested in this matter should appear at the September 25, 2018, City Council meeting. Written statements may be submitted to the City Clerk in advance for presentation to the Council as part of the public hearing. Documents related to this item, including data supporting the amounts of the proposed specific plan reimbursement fee will be available for review on September 14, 2018 during normal business hours at the City Clerk's Office, 130 Avram Avenue, Rohnert Park, CA (707) 588-2227. Questions regarding the proposed new fees should be directed to the following City staff: Mary Grace Pawson, Development Services Department (707) 588-2234 Eydie Tacata, Development Services Department (707) 588-2205 NOTE: If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Rohnert Park at, or prior to, the public hearing. Dated: September 12, 2018 JoAnne Buergler, City Clerk Published: September 14 and September 21, 2018 University District Specific Plan Reimbursement Fee City of Rohnert Park City Council September 25, 2018 19 ptANERT PAA �ALIF0RN (52 Why establish University District Specific Plan Reimbursement Fee Properties benefitting from specific plan process should share in costs State law and municipal code provide authority for reimbursement fee Development Agreement provides that City will make effort to get initial developer reimbursed roperties bi. Creath Trust ,.. Gee Trust y 'irl/e� moi'#f •mow vyl arr�+i ��e• mak# -- --- Omer( Park Express►vay , IV' g from UDSP prc Cotati- Rohnert , Park Unified School District - M Vast Cha .Pres L.P. University . District LLC L" Recommendation Adopt resolution to establish University District Specific an Reimbursement Fee to recover costs incurred by the initial developer for the preparation, adoption and administration of the specific plan, including costs pursuant to CEQA 19 �O►iNERT PAA LALIF0RN�-' 62