2018/11/13 City Council Resolution 2018-138 RESOLUTION NO. 2018-138
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT 1 TO TASK
ORDER 2017-01 WITH MOE ENGINEERING FOR ADDITIONAL ENGINEERING
SERVICES FOR CAMBRIA HOTEL INFRASTRUCTURE IMPROVEMENTS AND
RELATED ACTIONS
WHEREAS; consistent with the purchasing limits set forth in the City's Purchasing
Policy,the City approved Task Order 2017-01 for construction management and inspection
services of various infrastructure improvements being constructed by Pacific Hospitality
Sonoma,LLC in association with the Cambria Hotel Project; and
WHEREAS, Task Order 2017-01, which has a budget of$65,800,was scoped to cover
part-time inspection services and construction management for a six month period; and
WHEREAS, Task Order 2017-01 has almost reached its budget limit, and staff expects
inspection and construction management services will be needed for at least another year; and
WHEREAS, staff has requested a proposal from Moe Engineering and negotiated a
proposed amendment for 130,000,which will bring the total value of Task Order 2017-01 to
$195,800.00; and
WHEREAS, Moe Engineering has the qualifications and expertise to continue to
perform the construction oversight work and retaining their staff will ensure consistency and
continuity on the project; and
WHEREAS,the City Council considered Amendment 1 to Task Order 2017-01 at its
duly noticed regular meeting of November 13th, 2018.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve Amendment 1 to Task Order No. 2017-01 by and
between Moe Engineering, Inc., a California Corporation, and the City of Rohnert Park, a
municipal corporation, for additional engineering services in an amount not to exceed one
hundred thirty thousand and no cents ($130,000.00).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate the amended Task Order on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the Task Order Amendment
attached hereto and incorporated by this reference as Exhibit"A," subject to minor modifications
by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements,the
Finance Director is authorized to increase budgeted revenue and appropriations as necessary to
cover the costs of the Task Order.
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DULY AND REGULARLY ADOPTED this 13`h day of November, 2018.
CITY OF ROHNERT PARK
Pam Stafford, Mayor
ATTEST:
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Caitlin Saldanha, Assistant City Clerk
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2018-138
Exhibit A
AMENDMENT 1 TO
TASK ORDER NO. 2017-01
CITY OF ROHNERT PARK
AND
MOE ENGINEERING,INC.
AUTHORIZATION OF ADDITIONAL ON-SITE CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR FIVE CREEKS CAMBRIA HOTEL AND
INFRASTRUCTURE IMPROVEMENTS
SECTION 1 —PURPOSE
The purpose of this Amendment is to authorize and direct Moe Engineering, Inc.to
proceed with the work specified in Section 2 below in accordance with the provisions of the
MASTER AGREEMENT between the City of Rohnert Park("City") and Moe Engineering, Inc.
("Consultant") dated April 1, 2016.
SECTION 2—SCOPE OF WORK
The additional items authorized by this Task Order are presented in Exhibit"A".
SECTION 3—COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties
hereto referenced in SECTION 1 above. The additional cost for the additional services as set
forth in SECTION 2 shall be actual costs(time and materials)based on Consultant's standard
labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in
Exhibit"B" for an amount not-to-exceed one hundred thirty thousand and no cents
($130,000.00).
Total compensation under this Task Order with this Amendment shall not exceed one
hundred ninety-five thousand eight hundred and no cents($195,800.00).
SECTION 4—TIME OF PERFORMANCE
The services described in SECTION 2 shall be completed on an as-needed basis at the
request of the City. The expected period of performance is set forth in Exhibit A, which may be
modified by the Director of Development Services based upon actual construction schedules
SECTION 5—ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for consultant
services between City and Consultant are incorporated by reference.
Approved this 13th day of November, 2018.
CITY OF ROHNERT PARK MOE ENGINEERING, INC.
Darrin Jenkins, City Manager (Date) Joe L. Moe,President (Date)
Per Resolution No.2018- adopted by the
Rohnert Park City Council at its meeting
of November 13th,2018.
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
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EXHIBIT A to TO
Amendment
1'44 OE
ENGINEERING, INC.
2950 Montecito Avenue
Santa Rosa, CA 95404
(707)544-6274 FAX(707)544-9086
October 19, 2018
Mary Grace Pawson
City of Rohnert Park
Development Services
130 Avram Avenue
Rohnert Park, CA 94928
Subject: Proposal for Construction Management & Inspection Services for
Cambria Hotel projects, amendment to Task Order No. 2017-01
Rohnert Park
Dear Mary Grace:
We are pleased to provide this proposal amendment for construction management
and inspection services for the subject project(s). Based on our understanding of the
scope of work we have been providing upto this time and the schedule provided by
Tim Berg of West-Cal Construction we propose the following to reach completion.
The services included in this proposal amendment are those described in Task Order
No. 2017-01 issued by the City of Rohnert:
We offer the following cost proposal for the above-described services providing city
staff augmentation and reporting to Mary Grace Pawson or her designee. The
estimate assumes 20 hours per week of inspections & construction management
from September 2018 to June 2019. The construction is assumed to be completed
by the end of June 2019.
Task 1 — Construction Management& Inspection for the Cambria Hotel on & off
site improvements $ 130,000.00
- Project Setup/Coordination/Permit issuance
- Meetings
- Field review
- Review Submittals
- Inspections
- Reporting
- Mileage
TOTAL ALL TASKS $ 130,000.00
We propose to provide the above Engineering Construction Management &
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Proposal for CM & Inspection Services
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September 2017
Inspection Services based on time and materials listed on the attached Estimated
Level of Effort for a fee of$ 130,000.00.
The following items are specifically excluded from this proposal:
• Professional Engineering design services
• Geotechnical Engineering services
• Structural, Traffic, Electrical, Mechanical engineering services
• Architectural and landscape architectural services
• Payment of any fees associated with the submittal or completion of this project.
• Irrigation and landscape inspection
• Coordination of any sub-consultants
If you have any questions or would like clarification of the proposed services, please
feel free to call.
Thank you for the opportunity to provide this proposal. We look forward to working
with you on this project.
Sincerely,
John L. Moe, PE
President, Moe Engineering, Inc.
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City of Rohnert Park Moe Engineering,Inc.
Construction Management&Inspection Services for Cambria Date 10/19/2018
Hotel projects,Amendment#1 Job No.2017-054
Estimated Level of Effort
Labor Cost
Category Pnncipal Sr.Eng./LS Assist.Eng./ Eng.Tech Task Project
Inspector
Rate $ 200 00 $ 175.00 $ 150.00 $ 125.00 Amount Total
Task 1-Cambria Hotel CM&Inspection
1.1 Project Setup/Coordination/Permit issuance Hours
Amount $ - $ - $ - $ - $ -
1.2 Meetings-biweekly upto 2 personnel @ 2hrs Hours
Amount $ - $ - $ - $ - $ -
1.3 Field review Hours
Amount $ - $ - $ - $ - $ -
1.4 Review of Submittals Hours
Amount $ - $ - $ - $ - $ -
1.5 Inspections(assume 1/2 year @ 10hrs/week) Hours 860
Amount $ - $ - $129,000.00 $ - $ 129,000.00
16 Reporting Hours
Amount $ - $ - $ - $ - $ -
1.7 Mileage&Reimbursables Hours
Amount $ - $ - $ - $ - $ 1,000.00
Subtotal Task 1 $ 130,000.00
Total-All Tasks $ 130,000.00
Estimated Level of Effort-CM&Inspection Amend#1 10/18/2018
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EXHIBIT B
1,„10E
ENGINEERING, INC.
FEE SCHEDULE
Effective 2018
Principal $200.00/hour
Senior Engineer $175.00/hour
Land Surveyor $175.00/hour
Associate Engineer/Inspector $150.00/hour
Assistant Engineer $135.00/hour
Engineering/Survey Technician $125.00/hour
Drafting Technician $110.00/hour
Field Survey Crew (2-person) $280.00/hour
All charges and fees including the cost of prints, copies, travel, telephone toll charges
and other non-labor related expenses paid by this firm to others on behalf of the client
shall be billed at the cost of the charge or fee plus 15% handling and accounting fee.
All invoices are due within 30 days of the date of the invoice.
Annual rate escalation will be calculated at 3% on a City fiscal-year basis.
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