2018/11/13 City Council Resolution 2018-142 RESOLUTION NO. 2018-142
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING AMENDMENT 2 TO TASK ORDER 2017-03 WITH GREEN VALLEY
CONSULTING ENGINEERS FOR CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR THE CLEARWATER AT SONOMA HILLS PROJECT
AND RELATED ACTIONS
WHEREAS, consistent with the Purchasing Policy, the City entered into a Master
Agreement with Green Valley Consulting Engineers for Design Professional Services on March
1, 2016, pursuant to City Council Resolution No. 2016-16 adopted on February 23, 2016; and
WHEREAS, under the 2016 agreement the City entered into Task Order 2017-03 with
Green Valley Consulting Engineers for construction management and inspection services for the
Clearwater at Sonoma Hills Project; and
WHEREAS, Task Order 2017-03 has reached its funding limits; and
WHEREAS, site development activity at the Clearwater Hills project has not been
completed and construction management and inspection is still required; and
WHEREAS, staff requested and has received a proposal from Green Valley Consulting
Engineers for continued construction management and inspection services; and
WHEREAS,the City Council considered Amendment 2 to Task Order No 2017-03 at its
duly noticed regular meeting of November 13, 2018.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby approve Amendment 2 to Task Order No. 2017-03 by and between
Green Valley Consulting Engineers, a California Corporation, and the City of Rohnert Park, a
municipal corporation, for Construction Management and Inspection Services for the Clearwater
at Sonoma Hills Project in an amount not to exceed ninety thousand five hundred dollars
($90,500), bringing the total value of Task Order 2017-03, as amended to one hundred eighty-
nine thousand five hundred dollars ($189,500).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate the amended Task Order on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the Task Order Amendment
attached hereto and incorporated by this reference as Exhibit"A," subject to minor modifications
by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements,the
Finance Director is authorized to increase budgeted revenue and appropriations as necessary to
cover the costs of the Task Order.
1
DULY AND REGULARLY ADOPTED this 13th day of November, 2018.
CITY OF ROHNERT PARK
P
Pam Stafford, Mayor
ATTEST:
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Caitlin Saldanha, Assistant City Clerk
Attachment: Exhibit A
AHANOTU: r ) BELFORTE: A•1-e MACKENZIE: 114 C CALLINAN: Aq? STAFFORD:
AYES: (� ) NOES: ( 0 ) ABSENT: ( 0) ABSTAIN: ( 0 )
(2 )
2018-142
AMENDMENT 2 TO TASK ORDER NO. 2017-03
CITY OF ROHNERT PARK AND
GREEN VALLEY CONSULTING ENGINEERS
AUTHORIZATION OF ADDITIONAL ON CALL CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR THE CLEARWATER AT SONOMA HILLS DEVELOPMENT
SECTION 1 —PURPOSE: The purpose of this Task Order amendment is to authorize and direct
GREEN VALLEY CONSULTING ENGINEERS ("Consultant")to proceed with the work specified in
Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of
Rohnert Park("City") and Consultant dated March 1, 2016.
SECTION 2—SCOPE OF WORK: This Task Order amendment authorizes an extension of time and
an increase in the duration of construction management and inspection services, due to delays in the
schedule for the development. The scope of work authorized under this Task Order amendment remains
as originally authorized in Exhibit A of Task Order 2017-03.
SECTION 3—COMPENSATION AND PAYMENT: Compensation shall be as provided in the
MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The additional
cost for the additional services as set forth in SECTION 2 shall be actual costs (time and materials)
based on Consultants' standard labor charges in accordance with the provisions of the MASTER
AGREEMENT and as shown in Exhibit"A"of this Task Order amendment for an amount not-to-exceed
ninety thousand four hundred twenty dollars ($90,420).Total compensation under this Task Order with
this Amendment shall not exceed one hundred ninety thousand three hundred twenty dollars ($190,320).
SECTION 4—TIME OF PERFORMANCE: The Consultant shall provide the construction
management and inspection services described in SECTION 2, at such times and with such staff as may
be requested by the City Engineer. All work under this Task Order, as amended by this amendment,
shall be completed by December 31, 2019 or as extended by the City Engineer.
SECTION 5—ITEMS AND CONDITIONS: All items and conditions contained in the MASTER
AGREEMENT for professional services between City and Consultant are incorporated by reference.
Approved this 13th day of November, 2018.
CITY OF ROHNERT PARK Green Valley Consulting Engineers
Darrin Jenkins, City Manager Liz Ellis, President
Per Resolution No.2018- adopted by the Rohnert Park City
Council at its meeting of November 13,2018.
ATTEST: APPROVED AS TO FORM
City Clerk City Attorney
WORK ESTIMATE
CITY OF ROHNERT PARK -March 2018 AMENDMENT#2-TASK ORDER 2017-03 GreenVaHey
Construction Management and Inspection Services for Clearwater at Sonoma Hills Rk� r my r��rMk
Task Information
Construction
Task Task Information Const. Project Mang Inspector II- Construction Admin. Direct Total Total Costs Remarks
Manager/PE OT Inspector II Assistant Costs Hours
$220 $220 $165 $135 $75
I Project/Construction Management 90 16 106 $23,320 CM at appiox 1 hr/day toi 80 days
2 Daily Field Inspection&Documentation 460 24 484 $63,900 1 inspector for 80 days-4-6 hrs/day
Inspector Vehicle $3,200 $3,200 Vehicle costs at$40/day
Reimbursible Expenses(photos,copies,etc.) $0
Total Hours 90 16 0 460 24 - Project Total
$19,800 $3,520 $0 $62,100 $1,800 $3,200 $90,420.00 TOTAL NOT-TO-EXCEED COST
R\Data Files-City Counci82018\Staff Reports\11-13-18\Green Valley TO Amend for Clearwater\bones\TO Amend Fee 11/2/2018