2018/11/13 City Council Resolution 2018-143 RESOLUTION NO. 2018-143
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING A SOLE SOURCE PURCHASE OF PREEMPTION EQUIPMENT FROM
ADVANCED TRAFFIC PRODUCTS FOR THE OPTICOM PREEMPTION SYSTEM
WHEREAS; an emergency vehicle preemption system allows emergency vehicles to
disrupt a normal traffic signal cycle in order to get through an intersection more quickly and
under safer conditions; and
WHEREAS,the City currently has a mixture of preemption products that use a variety of
technology deployed at traffic several signals throughout the City, of which Opticom products
have already been utilized and are preferred by staff; and
WHEREAS, a new, consistently deployed, Global Positioning System (GPS) preemption
system will assist with faster emergency response times, and will especially benefit response
times for areas to the west of Highway 101; and
WHEREAS, staff has evaluated the variety of preemption products and recommends the
purchase of the Opticom system for consistent deployment throughout the City; and
WHEREAS, the Department of Public Safety has already deployed GPS-enabled
Opticom preemption equipment installed in their newer trucks,but is not experiencing the full
benefits of the system because of the equipment deployed on the City's traffic signals; and
WHEREAS, Opticom equipment currently only has one authorized distributor in the
Western United States, Advanced Traffic Products, Inc., requiring a sole source purchase; and
WHEREAS, per Purchasing Policy Chapter 7.2, bidding requirements may be waived for
sole source purchases if sufficient justification exists;
WHEREAS, staff recommends purchasing Opticom equipment for the Project, and
bidding the installation portion of the work per Public Contract Code requirements for the
following reasons:
• There is a significant cost savings for the Project by purchasing this equipment directly
through the distributor
• There is only one distributor authorized to sell the Opticom equipment in Sonoma
County.
• The Opticom equipment is consistent with the new equipment that has been installed in
several fire trucks
• The Opticom equipment is the preferred preemption product and utilizing their product
will keep consistency throughout two major corridors in Rohnert Park; and
WHEREAS,the purchase of the system had been included in the City's Fiscal Year
2018-19 budget as part of the Emergency Preemption Implementation Project(City Project 2018-
29).
1
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize the City Manager to purchase from Advanced Traffic Solutions
for Opticom GPS-enabled preemption equipment of up to $118,000, in similar form to the
Purchase Requisition Document shown as Exhibit A.
DULY AND REGULARLY ADOPTED this 13th day of November, 2018.
CITY OF ROHNERT PARK
Pam Stafford,Mayor�U
ATTEST:
:.\.:}204.1) 2) Aisfrvir
Caitlin Saldanha,Assistant City Clerk
Attachment: Exhibit A
AHANOTU:Ale BELFORTE: 4? MACKENZIE: "I CALLINAN: �? STAFFORD: AI
AYES: (5 ) NOES: ( 0) ABSENT: ( o ) ABSTAIN: ( 0 )
(2 )
2018-143
Reso Exhibit A
0 .
PURCHASE REQUISITION
Requisitioned items to be used for: P.O.Number Assigned(Requisitioner leave blank):
Project 2018-29(Emergency Preemption Implementation)as the preemption equipment
for emergency vehicles. Date of requisition:
Previously ordered from:
PURCHASE: (Fill in only when vendor is definitely known) SHIP:
FROM: Advanced Traffic Products TO-
ADDRESS' 1122 Industry Street, Suite A ATTN.
CITY/STATE/ZIP. Everett, WA 98203 ADDRESS:
PHONE: 425-347-6208 CITY/STATE/ZIP:
Vendor#: Acct.and/or Job#: Terms. Date:
310-1829-400-9901 90 days
F.O.B Ship Via: I axable: Resale: Confirming: Required Delivery Date:
❑ ❑ ❑ ASAP
Quantity to
Item Vendor's Item# Description Order Unit Price Total Price
1 760 Opticom Card Rack, 1 Slot, 4 Channel 4 $295.00 $1,180.00
Opticom 764, 4 Channel MultiMode Phase
2 764 Selector 16 $2,795.00 $44,720.00
Opticom Interface panel for the 760 series
3 768 phase selectors 16 $395.00 $6,320.00
4 3100 GPS Radio Unit (mast mount) 16 $2,695.00 $43,120.00
5 107 -2500' GPS Installation Cable (2500') 1 $2,150.00 $2,150.00
GPS Premption Vehicle Kit (High Priority)
Includes: 2100 High Priority GPS Vehicle
Control Unit, 1050 GPS/Radio Antenna,
2171 GPS Vehicle Interface Cable, Vehicle
6 76-1000-1155-0 Hardware Installation Kit 3 $3,020.00 $9,060.00
..£ ' ; " ''`a' .ya�NIr. , ,! ;! ,4 ,"/r, NNR2..;..<f
Sub-Total:
l: $106,550.00
.f• t'� zs ,,c 0 Tax: 8.625/
$9,189.94
:'- _` ' x >-' `� jL.:, "* >M.,M Shipping/Handling:
'e,, Other:
-ei,=v sx y `°,, �_-_ II„ =_ 4,1 __ Total: $115,739.94
R.
ate. , y �
Requisitioned By: Approved By: Ordered By:
Kelsey Bracewell Vanessa Garrett
Recommended By: Finance Director Approval:
Vanessa Garrett
Advanced
Traffic �}
Products
;a 7E:.B ;€ x >.
Opticom Preemption System •%
It's About Time
Agency City of Rohnert Park'p' ; 'F Date 10/22/2018r
Contact VanessrGarrett Phone No. (707) 588-2251,,,,--
Address
88-2251 -Address 130 Avram,Avenue, ..10E Fax No. (707) 79479242 :,, : :... , +4 '" °'`
City Rohrert'Park ; : `" State CA Zip Code 94928-``
Project RPX&`GolfyClub,.Drive. County Sonoma , ..
.._ 1;te, ATP Sales Rep Tim Sullivan-_-_--__ ;� „
Qty Model No. Description Unit Price Price
4 760 Opticom Card Rack, 1 Slot,4 Channel $295.00 $1,180.00
16 764 Opticom 764,4 Channel MultiMode Phase Selector $2,795.00 $44,720.00
16 768 Opticom Interface panel for the 760 series phase selectors $395.00 $6,320.00
16 3100 GPS Radio Unit(mast mount) $2,695.00 $43,120.00
1 1070-2500' GPS Installation Cable(2500') $2,150.00 $2,150.00
3 76-1000-1155-0 GPS Premption Vehicle Kit (High Priority) $3,020.00 $9,060.00
includes: 2100 High Priority GPS Vehicle Control Unit
1050 GPS/Radio Antenna, 2171 GPS Vehicle Interface Cable
Vehicle Hardware Installation Kit
TOTAL u-,$106,550:00
This quote will be honored for 90 days.
This Bid is for Materials Only & Does Not Include Lab Fees,Applicable Taxes or Installation Charges.
ATP DOES NOT take responsibility for quantities of materials.
There is a 5 to 6 week lead-time upon receipt of PO on all products.
Please email PO's to POAadvancedtraffic.com should you opt to purchase this material
Shipping fees to Alaska are Excluded unless specifically included and shown above.
1122 Industry Street Suite A - Everett, WA 98203 - 425.347.6208
www.advancedtraffic.com