2018/11/27 City Council Resolution 2018-155 RESOLUTION NO.2018-155
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING PLANNING AND ENGINEERING FEE SCHEDULES
WHEREAS, the City Council adopted Resolution No. 2008-28 on August 12, 2008
approving an updated Engineering Fee Schedule; and
WHEREAS, the City Council adopted Resolution No. 2012-105 on September 11, 2012
approving an updated Planning Fee Schedule; and
WHEREAS, the City Council adopted Resolution No. 2015-094 on April 28, 2015
approving updated Planning Fee Schedule and Engineering Fee Schedule; and
WHEREAS,Rohnert Park Municipal Code Chapter 3.32, "Cost-Recovery-Fee and
Service Charge System," provides for the "establishment of a fee system to recover costs of the
City in providing certain services, products and regulatory activities," including a regular review
of fees to assure that they "continue to recover the reasonable and proportional share of costs
from applicants requesting services," and providing authority for the Council "to establish such
fees by resolution to support the cost of providing the service or services" requested by
applicants; and
WHEREAS, staff recommended updating the Planning Fee Schedule to increase initial
deposits for certain services, ensuring that the City recovers the actual costs of providing
planning services to the applicants requesting services; and
WHEREAS, staff recommended updating the Engineering Fee Schedule to adjust fees to
less than full cost recovery for certain encroachment permits for which benefits accrue to the
greater community at large; and
WHEREAS, following staff presentation and a public hearing at a duly noticed public
meeting on November 27, 2018,the City Council found that the amended fees are based on
actual costs incurred and/or do not exceed the estimated reasonable cost of providing the services
for which the fees are to be levied; and
WHEREAS,the City Council found that none of the fees outlined in the amended fee
schedules are Development Impact Fees (fees imposed as a condition of approval of
development) subject to state law requirements pertaining to those fees; and
WHEREAS,no fees are amended in these updated fee schedules for the purpose of
acquiring funds for the construction of public improvements or the acquisition of equipment; and
WHEREAS, in accordance with California Government Code Section 66016, data
indicating the amount of cost, or estimated cost, required to provide the service for which the fee
or service charge is levied and the revenue sources anticipated to provide the service was made
available for public review at least ten (10) days prior to the meeting at which the fee schedule
amendments are to be adopted; and
2018-155
WHEREAS, in accordance with California Government Code Section 66016,the City
published notice for adoption of the fee schedule amendments and notification of the public
hearing at which the amendments to the fee schedules were to be considered was mailed at least
14 days prior to the public meeting; and
WHEREAS, on November 27, 2018,the City Council reviewed the amended fee
schedules during a scheduled public meeting; at which time interested persons had an
opportunity to testify either in support of or opposition to the proposed fees; and upon hearing
and considering all testimony and arguments, if any, of all persons desiring to be heard,the
Council considered all the facts relating to the amended fee schedules.
NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK DOES RESOLVE,DETERMINE AND ORDER AS FOLLOWS:
Section 1. Recitals. That the above recitations are true and correct and material to
this Resolution and are incorporated herein as if set forth herein in full and each is relied upon
independently by the City Council for its adoption of this Resolution.
Section 2. Environmental Review. The adoption of this Resolution is exempt from
the California Environmental Quality Act as this action is not considered a"project" as defined
in Title 14 California Code of Regulations, Section 15378(a) & (b)(4), and additionally is
statutorily exempt pursuant to Public Resources Code section 21080(b)(8), as the establishment
and modification of charges for the purpose of meeting the operating expenses of the City.
Section 3. Adoption of Fees. The Planning Fee Schedule and Engineering Fee
Schedule hereby amended as shown on Exhibit A and Exhibit B respectively which are attached
hereto and incorporated by this reference, and shall be in full force and effect as of January 26,
2019. Except as shown on Exhibits A and B, all other fees for planning and engineering services
shall continue to be in effect. The City Council may review and amend the Planning Fee
Schedule and Engineering Fee Schedule from time to time. For any annual period during which
the City Council does not review these fees, the fee amounts shall be automatically adjusted once
annually on July 1st, based on the Consumer Price Index published by the U.S. Bureau of Labor
Statistics for All Urban Consumers,All Items, in the San Francisco-Oakland-San Jose Area,
measured in the month of December in the calendar year that ends in the previous fiscal year.
Section 4. Constitutionality. If any action, subsection, sentence, clause or phrase of
this Resolution or the fees levied by this Resolution shall be held invalid or unconstitutional by a
court of competent jurisdiction, such invalidity shall not affect the validity of the remaining
portions of this Resolution or the fees levied by this Resolution that can be given effect without
the invalid provisions.
Section 5. Waiver of Fee. The City Council is hereby authorized to waive any of the
fees outlined in Exhibits A and B. If such a waiver occurs,the City Manager or his/her designee
will ensure that any fee category for which a waiver was granted does not exceed the estimated
reasonable cost of providing the service.
DULY AND REGULARLY ADOPTED this 27th day of November, 2018.
2
2018-155
CITY OF ROHNERT PARK
P � �
Pam Stai`9ol�l, Mayor
ATTEST:
•I• nne M. Buergl-r, City clerk
Attachments: Exhibit A—Planning Fee Schedule, _Exhibit.B. Engineering Fee Schedule
AHANOTU: 11" V BELFORTE: AIL/ MACKENZIE: � CALLINAN:4\O ( STAFFORD:
AYES: ( ) NOES: ( ) ABSET: ( ) ABSTAIN: ( )
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2018-155
EXHIBIT A to RESOLUTION
City of Rohnert Park— Development Services
PLANNING SCHEDULE OF FEES AND CHARGES
Fee Service Fee Notes
No.
1 Annexation Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit as determined by staff
Residents: $319 plus the actual cost of publishing/
noticing 2, 5
2 Appeals to City Council
Non-residents:Actual cost of time &materials
charged against an Initial Deposit of$1,276 1, 2, 3
Residents: $442 plus the actual cost of publishing/
2, 5
noticing
3 Appeals to Planning Commission
Non-residents:Actual cost of time&materials 1, 2, 3
charged against an Initial Deposit of$1,760
$99-one address 4
$148-2 to 5 addresses 4
4 Assignment of Address
$247-6 to 20 addresses 4
$393-21 or more addresses 4
5 Assignment of Temporary Power $74 4
Pole Address
6 Business License Research $96 4
7 Certificate of Zoning Compliance $588 4
8 Condition Modification/Waiver- $321 4
Administrative
9 Condition Modification/Waiver- Actual cost of time&materials charged against an 1, 2, 3
Planning Commission Initial Deposit of$1,133
10 Development Agreement, Actual cost of time&materials charged against an 1, 2, 3
Processing &Amendment Initial Deposit as determined by staff
11 Development Area Plan Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit of$10,164
$321 plus the actual cost of any outside agency
12 Filing &Notice of Categorical fees (such as County Filing Fee, State 2 6
Exemption Clearinghouse Fee and Office of Planning &
Research)
Page 1
EXHIBIT A to RESOLUTION
City of Rohnert Park— Development Services
PLANNING SCHEDULE OF FEES AND CHARGES
Fee Service Fee Notes
No.
Actual cost of time&materials charged against an
13 Environmental Impact Report Initial Deposit as determined by staff.Applicant is 1, 2, 3
Review also responsible for any other agency fees(e.g.
State Fish &Game fees, etc.)
14 Final Development Plan Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit as determined by staff
15 Final Specific Plan Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit as determined by staff
16 General Plan Amendment Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit of$5,654
17 Home Occupation Permit $96 4
18 Pre-Application Conference $281 4
19 Pre-Application Conference- $1,119 4
Concept Plan Review
Pre-Application Conference-
20 Single-Family Dwelling, Owner- $199 4
Occupied
21 Preliminary CEQA Analysis Actual cost of time&materials charged against 1, 2, 3
an Initial Deposit of$5,000
22 Initial Study/Mitigated Negative Actual cost of time&materials charged against 1, 2 3
Declaration an Initial Deposit of$15,000 '
23 Letter of Public $492 4
Necessity/Convenience
$465 plus the actual cost of any outside agency
24 Notice of Determination fees(such as County Filing Fee, State 2, 6
Clearinghouse Fee and Office of Planning &
Research)
Specific Plan/Planned Development: Actual cost of time&materials charged against an
25 Amendment/Revision of Related Initial Deposit as determined by staff 1,2, 3
Items-Standard
Page 2
EXHIBIT A to RESOLUTION
City of Rohnert Park— Development Services
PLANNING SCHEDULE OF FEES AND CHARGES
Fee Service Fee Notes
No.
26 Sign Review(Single Sign) $112 7
New-$588 7
Sign Program Review
27 New/Revised
Revised -$393 7
28 Preliminary Development Plan Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit as determined by staff
29 Rezoning Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit of$7,281
Within existing footprint—
Actual cost of time&materials charged against an 1, 2, 3
Site Plan&Architectural Review: Initial Deposit of$1,672
---- - - ---------- - - ------ ----------
30 Building Remodel (Commercial &
Industrial) Expansion of footprint—
Actual cost of time&materials charged against an 1,2, 3
Initial Deposit as determined by staff
Site Plan &Architectural Review: Actual cost of time&materials charged a ainst
31 Building Remodel (>_2 Residential g g 1, 2, 3
Units) an Initial Deposit of$1,500
Site Plan &Architectural Review: Actual cost of time&materials charged against
32 New Structure(Commercial & an Initial Deposit of$2,500 1, 2, 3
Industrial)
Site Plan &Architectural Review: Actual cost of time&materials charged against
33 New Structure/Change-In-Use(>_2
1, 2, 3
Residential Units) an Initial Deposit of$2,500
34 Specific Plan Preliminary Plan Actual cost of time&materials charged against an
1, 2, 3
Initial Deposit as determined by staff
35 Specific Plan Amendment Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit as determined by staff
36 Specific Plan Preparation Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit as determined by staff
Page 3
EXHIBIT A to RESOLUTION
City of Rohnert Park— Development Services
PLANNING SCHEDULE OF FEES AND CHARGES
Fee Service Fee Notes
No.
Subdivision: Extension to Approved Actual cost of time&materials charged against an
37 Minor Initial Deposit of$785 1, 2, 3
Subdivision: Revision to Approved Actual cost of time& materials charged against an
38 Minor Initial Deposit of$1,354 1, 2, 3
Subdivision: Actual cost of time& materials charged against an
39 Extension/Revision to Approved- Initial Deposit as determined by staff 1, 2, 3
Major
40 Tentative Map-Major(>_5 Lots) Actual cost of time& materials charged against an 1, 2, 3
Initial Deposit as determined by staff
41 Tentative Map Minor(s 4 Lots) Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit of$4,521
Use Permit Actual cost of time&materials charged against
42 (Commercial/Industrial/Mixed- an Initial Deposit of$2,500 1, 2, 3
Use)
43 Use Permit-Residential>_2 Units Actual cost of time&materials charged against 1,2, 3
an Initial Deposit of$2,500
44 Variance Actual cost of time& materials charged against an 1, 2, 3
Initial Deposit of$2,828
45 Zoning Confirmation Letter $96 4
46 Zoning Ordinance Text Change Actual cost of time&materials charged against an 1, 2, 3
Initial Deposit of$5,654
Minor-$148 4
-
47 Temporary Use Permit Major-Actual cost of time&materials charged
against an Initial Deposit of$1,133 1, 2, 3
48 Time Extension To Approved-Minor Actual cost of time&materials charged against an
1, 2, 3
Initial Deposit of$199
49 Time Extension To A roved- Ma or Actual cost of time&materials charged against an 1, 2, 3
pp Initial Deposit of$785
50 Administrative Permit $735 4
51 Violation Correction $588 4
Page 4
EXHIBIT A to RESOLUTION
City of Rohnert Park— Development Services
PLANNING SCHEDULE OF FEES AND CHARGES
Fee Service Fee Notes
No.
52 Planning review of building permits Actual cost of time and materials to be collected at 1, 2, 3
building permit issuance.
53 Tree Permit Clearance(Exemption) $227 4
Approval for Tree Removal (Tree Actual cost of time and materials to be billed
54 Removal Permit) against an initial deposit of$579 1, 2, 3
Lot Line Adjustments I Lot Mergers/ - -- -- ••- -'e • - - - e es - -- 1, 2, 3
Reversion to Acr ago _e_.• _• - _ _-__ _ ,, ,
Planning Fee Schedule Table Notes
1. Cost-recovery charges include all costs to provide services or process applications/projects.
Costs that may be recovered include but are not limited to: City staff time at fully-burdened
hourly rates, including those of City departments other than Development Services (e.g. Fire
Services, Public Works,etc.);consultant costs; legal costs; administrative costs generated by
application/project; public noticing and advertisement costs;and other public agency fees.
2. An Acknowledgement of Reimbursement Obligation for Payment of Full Cost Recovery Fees for
Application Processing and Inspection Services form ("Reimbursement Obligation Form")or
Reimbursement Agreement must be executed in conjunction with applications for these
services and/or permits.
3. The method by which the City recovers its costs from the applicant or financially-responsible
party is determined by the cost-recovery obligation form or agreement used. Typically, cost
recovery is either: (a) a draw-down from a deposit,or(b) billing in arrears for costs incurred by
the City to provide services. The cost recovery method and terms are stipulated in the
Reimbursement Obligation Form,Reimbursement Agreement, or specific terms of a
development agreement or other negotiated instrument approved by City.
4. Applicant will be charged a flat fee as indicated for the service, unless the service and/or
entitlement is part of a more complex project with multiple/concurrent applications and
entitlements in which costs for processing are recovered pursuant to an executed
Reimbursement Obligation Form,Reimbursement Agreement, or specific terms of a
development agreement or other negotiated instrument approved by City.
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EXHIBIT A to RESOLUTION
City of Rohnert Park— Development Services
PLANNING SCHEDULE OF FEES AND CHARGES
5. Applicant or financially-responsible party will be charged a flat fee as indicated for the service,
as well as additional costs for public noticing, mailing,and postage if incurred. Public noticing,
mailing, and postage may be billed in arrears to the applicant or financially-responsible party.
6. Applicant or financially-responsible party will be charged a flat fee as indicated for the service,
as well as outside agency fees (e.g. County Filing Fee,State Clearinghouse Fee and Office of
Planning& Research,etc.). Outside agency fees may be billed in arrears to the applicant or
financially-responsible party.
7. Applicant or financially-responsible party will be charged a flat fee as indicated for the service,
as well as flat fee for engineering review if needed.
Additional Notes about Fees and Charges
Actual costs
The actual cost of City staff time is the fully-burdened hourly rate of the staff providing service,
which may include but is not limited to Development Services, Public Safety, Public Works,
Administration (which includes City Attorney,City Manager's Office) providing review specifically for
the project. Charges will be for increments of 0.25 hour.
Consultant charges may apply
In some cases, additional costs may be incurred by the City due to the necessity of using a
consultant to assist Development Services with the review and processing of applications/projects.
In such cases,the costs of the consultant's services will be passed through to the applicant,with an
Administrative Fee in the amount of 7%of the consultant invoice cost, unless a different rate is
stipulated for those services by a Reimbursement Agreement or Development Agreement.
Concurrent/multiple applications
When two or more applications are filed and processed concurrently,the required initial deposit will
be the sum of the individual application fees and/or deposits.
Annual Adjustment of Flat Fees
Flat fees are adjusted annually based on the Consumer Price Index published by the U.S. Bureau of
Labor Statistics for All Urban Consumers,All Items,in the San Francisco-Oakland-San Jose Area,
measured in the month of December in the calendar year that ends in the previous Fiscal Year.
Annual Adjustment of Fully-Burdened Hourly Rate
Fully-burdened hourly rates are adjusted annually based on the Consumer Price Index published by
the U.S. Bureau of Labor Statistics for All Urban Consumers,All Items, in the San Francisco-Oakland-
San Jose Area, measured in the month of December in the calendar year that ends in the previous
Fiscal Year.
Page 6
EXHIBIT A to RESOLUTION
City of Rohnert Park— Development Services
PLANNING SCHEDULE OF FEES AND CHARGES
Services Not Listed on Planning Schedule of Fees and Charges
When planning staff provide requested or necessary review, inspection or staff support services that
are not included in this Planning Schedule of Fees and Charges,the Development Services Director
may assess and collect such fees that are reasonably necessary to defray the cost of such services.
Staff time shall be charged on a fully-burdened hourly rate basis or the actual cost of outside
consultant, plus 7%administrative fee, or administrative fee rate as stipulated by applicable
Reimbursement Agreement or Development Agreement.
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EXHIBIT B to RESOLUTION
City of Rohnert Park— Development Services
ENGINEERING FEE SCHEDULE
Engineering Services—Schedule of Fees and Charges
Fee Engineering Services Fees/Charges Initial Deposit Notes
No.
1 Grading/Site Improvement Plan Full cost-recovery $3,730(plan check initial 1,2,3,4
Check and Inspection charges apply. deposit), 1.5%of Engineer's
Estimated Cost of
improvement (inspection
initial deposit)
2 Public Improvement Plan Check Full cost-recovery $3,619(plan check initial 1,2,3,4
and Inspection charges apply. deposit),1.5%of Engineer's
Estimated Cost of
improvement (inspection
initial deposit)
3 Subdivision Plan Check and Full cost-recovery $2,706(plan check initial 1,2,3,4
Inspection charges apply. deposit), 1.5%of Engineer's
Estimated Cost of
improvement (inspection
initial deposit)
4 Final Parcel Map Review Full cost-recovery $2,200 1,2,3
charges apply.
5 Final Subdivision Map Review Full cost-recovery $4,290 1,2,3
charges apply.
6 Final Map Amendment/Revision $633 per map N/A 5
Review(Minor)
7 Final Map Amendment/Revision Full cost-recovery $1,244 1,2,3
Review(Major) charges apply.
8 Time Extension $114 per application n/a 5
9 Lot Line Adjustment/Lot Full cost-recovery $949 1,2,3
Mergers/Reversion to Acreage charges apply.
10 Street Vacation/Abandonment Full cost-recovery $1,413 1,2,3
Request charges apply.
11 Minor Encroachment $328 n/a 5
Permit/Inspection
Page 1
EXHIBIT B to RESOLUTION
City of Rohnert Park— Development Services
ENGINEERING FEE SCHEDULE
Fee Engineering Services Fees/Charges Initial Deposit Notes
No.
12 Minor Encroachment $0 n/a 6
Permit/Inspection:Single Family
Residential Sidewalk Repair
13 Minor Encroachment $0 n/a 7
Permit/Inspection:Water
Lateral Replacement for
Accessory Dwelling Unit,SFD
major remodel/addition
14 Major Encroachment $1,356 n/a 5
Permit/Inspection
15 Major Encroachment Full cost-recovery $2,260 1,2,3
Permit/Inspection requiring charges apply.
time and materials with initial
deposit
16 Plumbing Permit issued by $328 n/a 5
Engineering/Inspection
17 Transportation Permit $16 for single trip n/a 8
permit;$90 for annual
permit
18 Sign Review $125 per plan n/a 5,9
Engineering Fee Schedule Table Notes
1. Cost-recovery charges include all costs to provide services or process applications/projects.
Costs that may be recovered include but are not limited to: City staff time at fully-burdened
hourly rates, including those of City departments other than Development Services(e.g. Fire
Services, Public Works,etc.),consultant costs, legal costs,administrative costs generated by
application/project, public noticing and advertisement costs,and other public agency fees.
2. An Acknowledgement of Reimbursement Obligation for Payment of Full Cost Recovery Fees for
Application Processing and Inspection Services form ("Reimbursement Obligation Form")or
Reimbursement Agreement must be executed in conjunction with applications for these
services and/or permits.
3. The method by which the City recovers its costs from the applicant or financially-responsible
party is determined by the cost-recovery obligation form or agreement used. Typically, cost
Page 2
EXHIBIT B to RESOLUTION
City of Rohnert Park— Development Services
ENGINEERING FEE SCHEDULE
recovery is either: (a) a draw-down from a deposit, or(b) billing in arrears for costs incurred by
the City to provide services. The cost recovery method and terms are stipulated in the
Reimbursement Obligation Form,Reimbursement Agreement, or specific terms of a
development agreement or other negotiated instrument approved by City.
4. Initial deposit due for these services will be determined by the City, based on the Engineer's
Cost Estimate of improvement as provided by the applicant. The applicant-provided Engineer's
Cost Estimate is subject to review and approval by the City. The initial deposit amount due may
be adjusted by the City, based on recalculations of the Engineer's Cost Estimate approved by the
City Engineer.
5. Applicant will be charged a flat fee as indicated for the service and/or permit, unless the service
and/or permit is part of a more complex project with multiple/concurrent permits or
entitlements in which costs for processing are recovered pursuant to an executed
Reimbursement Obligation Form,Reimbursement Agreement, or specific terms of a
development agreement or other negotiated instrument approved by City.
6. Insurance required
7. Requires concurrent building permit application for new water meter installation
8. Transportation permit fees are determined by the State of California.
9. Added as additional flat fee to planning flat fee for this service.
Additional Notes about Fees and Charges
Actual costs
The actual cost of City staff time is the fully-burdened hourly rate of the staff providing service,
which may include but is not limited to Development Services, Public Safety, Public Works,and
Administration providing review specifically for the project. Charges will be in increments of 0.25
hour.
Consultant charges may apply
In some cases,additional costs may be incurred by the City due to the necessity of using a
consultant to assist Development Services with the review and processing of applications/projects.
In such cases,the costs of the consultant's services will be passed through to the applicant,with an
Administrative Fee in the amount of 7%of the consultant invoice cost, unless a different rate is
stipulated for those services by a Reimbursement Agreement or Development Agreement.
Page 3
EXHIBIT B to RESOLUTION
City of Rohnert Park— Development Services
ENGINEERING FEE SCHEDULE
Concurrent/multiple applications
When two or more applications are filed and processed concurrently,the required initial deposit will
be the sum of the individual application fees and/or deposits.
Investigative fee for work started without a permit
If work on an engineering project is found to have commenced without a permit, an investigation
fee will be charged equal to the amount of permit fee that would apply to that project. If the
project is full cost-recovery(i.e. not a flat fee project),the investigation fee will be the cost of time-
and-materials required for inspection and administrative support to process the project, prior to the
project coming into compliance.This investigation fee is in addition to the permit fees that will be
required to bring the project into compliance.
Annual Adjustment of Flat Fees
Flat fees are automatically adjusted annually on July 1st, based on the Consumer Price Index
published by the U.S. Bureau of Labor Statistics for All Urban Consumers,All Items, in the San
Francisco-Oakland-San Jose Area, measured in the month of December in the calendar year that
ends in the previous fiscal year.
Annual Adjustment of Fully-Burdened Hourly Rate
Fully-burdened hourly rates are automatically adjusted annually on July 1st, based on the Consumer
Price Index published by the U.S. Bureau of Labor Statistics for All Urban Consumers,All Items,in the
San Francisco-Oakland-San Jose Area, measured in the month of December in the calendar year that
ends in the previous fiscal year.
Services Not Listed on Engineering Schedule of Fees and Charges
When engineering staff provide requested or necessary review, inspection or staff support services
that are not included in this Engineering Schedule of Fees and Charges,the Development Services
Director may assess and collect such fees that are reasonably necessary to defray the cost of such
services. Staff time shall be charged on a fully-burdened hourly rate basis or the actual cost of
outside consultant, plus 7%administrative fee,or administrative fee rate as stipulated by applicable
Reimbursement Agreement or Development Agreement.
Page 4